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HomeMy WebLinkAbout1/9/2007 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9, 2007 RESOLUTION 010907 -1 OF APPRECIATION TO MICHAEL A. WRA Y FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2006 WHEREAS, Michael A. Wray served as Chairman of the Roanoke County Board of Supervisors during 2006; and WHEREAS, during Mr. Wray's term as Chairman, the following noteworthy achievements took place: )- Investment of $156 million dollars in Roanoke County by new and existing businesses resulting in the creation of 600 new jobs for the region; and )- Began the process of developing a new 200-acre premiere business park in North Roanoke County that will function as a gateway to the Valley; and )- Consideration of a proposal to develop a multi-generational recreation center that will offer indoor recreational opportunities and fitness programs for residents of all ages; and )- Implemented a pilot recycling program in the Cave Spring Magisterial District; and )- Recognition of Roanoke County Schools for being the first school system in the State of Virginia to receive district accreditation by the Southern Association of Colleges and Schools Council on Accreditation and School Improvement; and )- Approved a new state-of-the-art library for citizens in Southwest Roanoke County designed for patrons of all ages and utilizing the latest technology; and )- Broke ground for the Western Virginia Regional Jail which will incorporate many green features designed to make the facility more compatible with the environment and reduce energy usage; and )- Completed the new Public Safety Center and successfully relocated the County's technology infrastructure without interruptions in serv~~e; and )- Selection of Roanoke County as the site for the 2006 BG US Challenge, a corporate team building event in which Team Roanoke County qualified and participated in the World Team Challenge held in Malta; and ( ACTION NO. 010907-2 ITEM NO. F-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 20007 AGENDA ITEM: Request for authorization to execute a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and Plastics One, Incorporated SUBMITTED BY: Jill Loope Assistant Director Economic Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR1S COMMENTS: SUMMARY OF INFORMATION: Established in 1949, Plastics One specializes in the manufacture of custom cable assemblies and connector systems for the medical and communications markets. Their operation in Roanoke has played a critical role in advancing Virginia's presence in the medical device and plastics industry sectors, and they have been an important contributor toward the Roanoke regional economy for more than 57 years. Plastics One has grown their workforce and their revenues by five times in less than 20 years. Currently, they are planning a $1.7 million expansion, which includes the addition of 30 new employees. Due to significant infrastructure improvement required, Plastics One has requested assistance with this expansion in accordance with the County's Public Private Partnership Policy. Therefore, a three party performance agreement has been negotiated between Roanoke County, Roanoke County Economic Development Authority, and Plastics One. This agreement will promote and encourage the expansion and retention of this important company, while encouraging increased employment and corporate investment in Roanoke. The agreement allows for an economic development grant in an amount equal to three years of new local tax revenue to be reimbursed to the company after the new facility is built. New local tax revenue is defined as new real estate and Machinery and Tools taxes generated annually by the project, not to exceed to $50,000 in total. This is consistent with the County's Public Private Partnership Policy. If the company generates less than the estimated new local tax revenue, then the actual grant for that year shall be less. FISCAL IMPACT: Per the performance agreement, the grant will be calculated as a reimbursement based on new tax revenues generated by the project; therefore, the fiscal impact will be in the form of foregone revenue. No new funding is needed for this project. STAFF RECOMMENDATION: Staff recommends authorizing the execution of a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and Plastics One, Inc. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray ~ 0 0 Mr. Church ~ 0 0 Mr. Altizer ~ 0 0 Mr. Flora ~ 0 0 Mr. McNamara ~ 0 0 cc: Jill Loope, Assistant Director, Economic Development Doug Chittum, Director, Economic Development Rebecca Owens, Director, Finance Paul Mahoney, County Attorney Billy Driver, Real Estate Assessment Nancy Horn, Commissioner of Revenue Kevin Hutchins, Treasurer 2 )- Received a third consecutive Digital Counties Award from the Center for Digital Government and the National Association of Counties for the County's proactive use of technology to improve the delivery of services to its citizens; and )- Developed a Parks and Recreation Master Plan to serve as a guide for enhancing and developing recreation facilities and services to meet the future needs of the community; and WHEREAS, Chairman Wray worked diligently during his term to represent the citizens of Roanoke County by promoting economic development initiatives and supporting the uses of technology to provide advanced services to our residents. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to MICHAEL A. WRAY for his service as Chairman during 2006 and for his belief in democracy and championing of citizen participation in local government. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Church, Altizer, Floral McNamara NAYS: None ABSTAIN: Supervisor Wray A COpy TESTE: ~~Q) ~. C~JhAf}J Diane S. Childers, CMC Clerk to the Board of Supervisors 2 ACTION NO. 010907-3 ITEM NO. F-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2007 AGENDA ITEM: Withdrawal of a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority (EDA), and Oppidan, Inc. at the request of Oppidan Inc. SUBMITTED BY: Elmer C. Hodge County Administrator SUMMARY OF INFORMATION: Oppidan, I nc. has informed Roanoke County that it will decline $1 million in grant funds for infrastructure improvements previously sought from the County as part of a $35 million commercial development at the Hollins exit of 1-81 (see Attachment 1). The decision was made by Oppidan after consultation with Gander Mountain, the developer's primary occupant, citing the retailer's preference to decline public incentives. As part of a performance agreement authorized December 19, 2006, Roanoke County agreed to provide a $1 million public-private partnership grant through the County's Economic Development Authority to support the construction of $3 million in public infrastructure improvements, including new public road construction and improvements at the intersection of Friendship Lane and Plantation Road. Oppidan has assured the County that the Gander Mountain project and improvements will proceed as planned. Oppidan has agreed to absorb the cost that would have been incurred by the County. Roanoke County is pleased that Oppidan is willing to move forward with the project. County staff will continue to work with Oppidan on future phases of the project, anticipating the opening of a new 40-acre business park in Hollins anchored by Gander Mountain. Board action is required to withdraw the performance agreement. FISCAL IMPACT: The $1 ,000,000 in grant funding previously reallocated to a special account for this project will be returned to the Public Private Partnership account. ALTERNATIVES: 1. Withdraw the performance agreement with Oppidan, Inc. and return the $1,000,000 grant allocation to the Public Private Partnership account. 2. Do not withdraw the performance agreement with Oppidan, Inc. STAFF RECOMMENDATION: Staff recommends Alternative 1. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray ~ D 0 Mr. Church ~ 0 0 Mr. Altizer ~ 0 0 Mr. Flora ~ 0 0 Mr. McNamara ~ D D cc: Doug Chittum, Director, Economic Development Rebecca Owens, Director, Finance Diane Hyatt, Chief Financial Officer Paul Mahoney, County Attorney Arnold Covey, Director, Community Development 2 IiiiiiI OPPIDAN Builder ojlowns. Creator oj value. 5125 CooNTY RoAD 101 · #100 · MINNETONIA, MN 55345 · PHONE: 952/294-0353 · FAX: 952/294-0151 · WEB: www.oppldan.com December 26, 2006 Mr. Elmer Hodge County Administrator COWlty of Roanoke 5204 Bernard Drive PO Box 29800 Roanoke, V A 240 18-0798 RE: Oppidan Retail Center, 1-80 and Plantation Road, Roanoke, V A Dear Mr. Hodge, Thank you for your efforts in securing a $ I ,000,000 grant on behalf of Oppidan Investment Company. As you know Gander Mountain is an integral part in this exciting retail development. We have been informed by Gander MOWltain that they have a strict policy which does not allow them to accept public assistance in any fonn. As such Oppidan can not accept this grant for the Gander Mountain phase of the project. We are reviewing the overall economics for this project in light of this development. Fortunately there is very good interest in this project from other national retailers and we are confident that this project will proceed as planned. Thank you again for your efforts and cooperation; Oppidan looks forward to continuing to work with you and Doug Chittum to bring this exciting project to Roanoke County. Very truly yours, ~~ Lawrence M. Barrett Cc: Mr. Doug Chittum Mr. Mike Ayres AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9,2007 RESOLUTION 010907-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 9, 2007, designated as Item K - Consent Agenda be, and hereby iSt approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of minutes - December 19, 2006 2. Confirmation of Board member appointments to committees, commissions and boards for 2007 3. Request from the schools to accept and appropriate grant funding and reimbursements totaling $70,253.54 4. Resolutions of appreciation to the following individuals upon their retirements: (a) William C. Ails, Sheriff's Office, upon his retirement after twenty-three years of service (b) Agnes Engl, Community Development Department, upon her retirement after thirteen years of service 5. Resolution supporting a grant application to the Virginia Department of Conservation and Recreation to help finance the construction of a walking/hiking/biking trail in Walrond Park 6. Confirmation of committee appointment 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: A YES: Supervisors Wray, Church, Altizer, Flora, McNamara NA YS: None A COpy TESTE~ . IJ/J~) J.--WNl) Diane S. Childers, CMC Clerk to the Board of Supervisors cc: Dr. Lorraine Lange, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance Pete Haislip, Director, Parks, Recreation, & Tourism 2 ACTION NO. 010907-4.a ITEM NO. K-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2007 AGENDA ITEM: Confirmation of Board member appointments to committees, commissions and boards for 2007 SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR1S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of current Board Member committee assignments. The Board has indicated that they do not wish to make any changes to these appointments, with the exception of the appointments which are specific to the Chair and Vice-Chair. The Chair and Vice-Chair appointments are indicated on Attachment A and these positions wiU remain with the respective officeholders as determined at the 2007 Organizational Meeting. STAFF RECOMMENDATION: Staff recommends that the Board approve the 2007 committee assignments as outlined above. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray ~ 0 0 Mr. Church ~ 0 0 Mr. Altizer ~ 0 0 Mr. Flora k8J 0 0 Mr. McNamara ~ 0 0 Roanoke County Board of Supervisors 2007 Committee Appointments Committee Assignment Representing Expiration Joseph P. McNamara, Chair Fifth Planning District Regional Alliance None Roanoke Valley Economic Development Partnership None Virginia Association of Counties Liaison None Audit Committee Board None Roanoke Valley-Alleghany Regional Commission Board 3-years 6/30/2008 School Construction Committee Board None Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization Board 3-years 7/1/2008 Richard . Flora, Vice- hair Virginia Association of Counties Legislative Contact None Total Action Against Poverty Board of Directors (Ms. Elizabeth Stokes serves as his designee) Board 2-years 5/5/2008 Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization Board 3-years 7/1/2008 Virginia's First Regional Industrial Facilities Authority Board 4-years 7/1/2010 Western Virginia Regional Jail Authority Board 1-year 12/31/2007 Michael W. Altizer Audit Committee Board None Roanoke County Cable Television Committee Board None Roanoke Valley-Alleghany Regional Commission Water Supply Policy Committee Board None Roanoke Valley Regional Cable Television Committee Board None Western Virginia Regional Jail Authority (Alternate) Board 1-year 12/31/2007 Joseph B. Church Roanoke County Cable Television Committee Catawba District None Virginia's First Regional Industrial Facilities Authority (Alternate) Board 4-years 7/1/2010 Michael A. Wray Social Services Advisory Board Board 4-years 6/30/2007 Roanoke Valley-Alleghany Regional Commission Board 3-years 6/30/2007 Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization (Alternate) Board 3-years 7/1/2008 ACTION NO. 010907-4.b ITEM NO. K-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2007 AGENDA ITEM: Request from the schools to accept and appropriate grant funding and reimbursements totaling $70,253.54 APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR1S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board accept and appropriate the following funds: 1. The Virginia General Assembly provides a small funding allotment for school divisions each year for state equipment funds. The actual appropriation for Roanoke County was increased from $7,903 to $20,427.74 resulting in a total increase of $12,524.74. 2. Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses which are taught by Roanoke County Teachers who meet the college's criteria for adjunct professors. The school system collected $142,975 in tuition from 1,249 students. The college will reimburse $218,164.38 for services rendered. The school division owes the college $290,885.84 for tuition and technology and college service fees. The difference between the amount collected and the amount spent is $70,253.54. FISCAL IMPACT: The Career and Technical Education department budget will be increased by $12,524.74. The 100 percent local match will require no additional local funding since our local contribution already exceeds the state allocation. The Instruction Program budget will be increased by $70,253.54. AL TERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of funding In the amount of $82,778.28. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray ~ 0 0 Mr. Church ~ 0 0 Mr. Altizer ~ 0 0 Mr. Flora ~ 0 0 Mr. McNamara ~ 0 0 cc: Dr. Lorraine Lange, Schools Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9,2007 RESOLUTION 010907 -4.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO WILLIAM C. ALLS, SHERIFF'S OFFICE, UPON HIS RETIREMENT AFTER TWENTY- THREE YEARS OF SERVICE WHEREAS, William C. Ails was first employed by Roanoke County on June 1, 1983, as a Deputy Sheriff in the Sheriff's Office; and served as a deputy sheriff in the facility maintenance department; and WHEREAS, Deputy Sheriff Ails retired from Roanoke County on January 1, 2007, after twenty-three years and seven months of services; and WHEREAS, Deputy Sheriff Ails kept the Jail facility in top mechanical condition through his expertise and dedication to the job; and WHEREAS, the public safety of Roanoke County citizens is assured by dedicated employees such as Deputy Sheriff Ails; and WHEREAS, Deputy Sheriff Ails, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to WILLIAM C. ALLS for more than twenty-three years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: NAYS: Supervisors Wray, Church, Altizer, Flora, McNamara None A COpy TESTE: ~ {JiIJ, O-J ~. d UJJ 1 Diane S. Childers, CMC Clerk to the Board of Supervisors 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTYr VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9,2007 RESOLUTION 010907 -4.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO AGNES ENGL, COMMUNITY DEVELOPMENT DEPARTMENT, UPON HER RETIREMENT AFTER THIRTEEN YEARS OF SERVICE WHEREAS, Agnes Engl was first employed by Roanoke County on April 26, 1993, in the Community Development Department as a program support specialist; and WHEREAS, Ms. Engl retired from Roanoke County on January 1, 2007, after thirteen years and eight months of service; and WHEREAS, Ms. Engl was an exemplary employee and served as a role model for other employees in the Community Development Department; and WHEREAS, Ms. Engl assisted in the implementation of several projects including drainage, stormwater management, and floodplain protection; and WHEREAS, Ms. Engl was vital in conducting the business operations of the Community Development Department which involves building, development review, drainage, engineering, inspections, permitting, planning, stormwater management, and zoning; and WHEREAS, Ms. Engl, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to AGNES ENGL for more than thirteen years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NA YS: None A COpy TESTE: fJjo.la) ,g. dJlM Diane S. Childers, CMC Clerk to the Board of Supervisors 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 9,2007 RESOLUTION 010907-4.e SUPPORTING A GRANT APPLICATION TO THE VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION TO HELP FINANCE THE CONSTRUCTION OF A WALKING/HIKING/BIKING TRAIL IN WALROND PARK WHEREAS, the Department of Conservation and Recreation (DCR), provides funds to assist political subdivisions of the Commonwealth of Virginia for the purposes of providing and maintaining recreational trails and trail-related facilities; and WHEREAS, there are urgent needs within Roanoke County to develop greenways and trails on park land; and WHEREAS, this project is deemed a development priority by the Roanoke County Board of Supervisors and shall be referred to as the Walrond Park Walking/Hiking/Biking Trail Project; and WHEREAS, in order to attain funding assistance from OCR, it is necessary that the Roanoke County Board of Supervisors guarantee that a proportionate share of the cost thereof is available. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, Elmer C. Hodge, County Administrator, is hereby authorized to cause such information or materials as may be necessary to be provided to the Department of Conservation and Recreation (OCR) and to enter into such agreements as may be necessary to permit the formulation, approval and funding of the Walrond Park Walking/Hiking/Biking Trail Project. BE IT FURTHER RESOLVED that the Roanoke County Board of Supervisors gives its assurances that the funds needed as the proportionate share of the cost of the approved program will be provided. BE IT FURTHER RESOLVED, that the Department of Conservation and Recreation is respectfully requested to assist in approval and funding of the Walrond Park Walking/Hiking/Biking Trail Project in order to enhance the standard of public recreational enjoyment for all our citizenry. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: A YES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None A COpy TESTE: JJJ~ d ~ ~ . f!il/;iiJJ Diane S. Childers, CMC Clerk to the Board of Supervisors c: Pete Haislip, Director, Parks, Recreation, & Tourism Rebecca Owens, Director, Finance I hereby certify that the foregoing is a true and correct copy of Resolution 010907 -4.e adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, January 9,2007. Brenda J. Holton, Deputy Clerk 2