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HomeMy WebLinkAbout2/13/2007 - Regular Roanoke County Board of Supervisors Agenda February 13, 2007 Good afternoon and welcome to our meeting for February 13, 2007. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Rabbi Ronald Kopelman Beth Israel Synagogue 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Introduction of Fred W. Hutchins, Roanoke Regional Director for Senator Jim Webb. (Elmer Hodge, County Administrator) 2. Proclamation declaring the month of February 2007 as School Board Appreciation Month in the County of Roanoke 1 D. BRIEFINGS 1. Briefing from Total Action Against Poverty (TAP) regarding current programs and activities. (Dick Robers, Vice-President of Business Affairs) E. NEW BUSINESS 1. Request to adopt resolution authorizing acceptance and appropriation of donations from the Rotary Club of Roanoke Valley and other individuals and organizations for Project Lifesaver of the Roanoke County Police Department. (Tarek Moneir, Deputy Director of Development) F. FIRST READING OF ORDINANCES G. SECOND READING OF ORDINANCES 1. Second reading of an ordinance amending and re-enacting sections of Article II, County Vehicle License, of Chapter 12, Motor Vehicle and Traffic, of the Roanoke County Code to delete provisions for vehicle decals and to enact a vehicle license fee as permitted by state law. (Kevin Hutchins, Treasurer) H. APPOINTMENTS 1. Grievance Panel 2. League of Older Americans - Advisory Council 3. Roanoke Regional Airport Commission 4. Western Virginia Water Authority I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - January 23, 2007 2. Request from the schools to accept and appropriate grant funding totaling $27,559.79 2 3. Request from the schools to accept and appropriate grant funding totaling $52,298.00 4. Request from the Fire and Rescue Department to accept and appropriate funds in the amount of $57,571.50 for two grants from the Virginia Department of Health J. REQUESTS FOR WORK SESSIONS 1. Request to schedule a work session on February 27, 2007, to discuss the Secondary Roads System Six-Year Improvement Plan for fiscal years 2007- 2013 and review the Revenue Sharing Program for fiscal year 2007-2008. (Philip Thompson, Deputy Director of Planning) K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Telecommunications Tax Comparison Report 5. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of January 31, 2007 6. Proclamations signed by the Board N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael W. Altizer 2. Richard C. Flora 3. Michael A. Wray 4. Joseph B. "Butch" Church 5. Joseph P. McNamara 3 O. WORK SESSIONS (Training room - 4th Floor) 1. Work session to present the conceptual plans for the new South County Library. (Diane Hyatt, Chief Financial Officer; Diana Rosapepe, Director of Libraries) 2. Work session for discussion of proposal received for the design and construction of a Multi-Generational Recreation Center under the Public Private Educational Facilities and Infrastructure Act of 2002 (PPEA). (Dan O'Donnell, Assistant County Administrator) P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff members pertaining to probable litigation, namely, Cardinal Criminal Justice Training Academy; Section 2.2-3711 A (3) discussion or consideration of the acquisition of real property for public purposes, namely County garage; and Section 2.2-3711 A (1) discussion regarding the appointment of specific public officers, namely appointments to the Grievance Panel, Roanoke Regional Airport Commission, and the Western Virginia Water Authority. Q. CERTIFICATION RESOLUTION R. NEW BUSINESS 1. Request to adopt resolution proceeding to the detailed design phase for the construction of a new Multi-Generational Recreation Center under the provisions of the Public Private Educational Facilities and Infrastructure Act of 2002 (PPEA). (Dan O'Donnell, Assistant County Administrator) 2. Request for authorization to enter into an agreement with a construction management/owner's representative firm for review of the Multi-Generational Recreation Center detailed design phase, negotiation of a tentative comprehensive agreement with First Choice Public Private Partners, and appropriation of $50,000 to the project. (Dan O'Donnell, Assistant County Administrator) 3. Request to proceed with the detail design of the new South County Library on the Merriman site. (Diane Hyatt, Chief Financial Officer) S. ADJOURNMENT 4 ACTION NO. ITEM NO. C.. I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 Introduction of Fred W. Hutchins, Roanoke Regional Director for Senator Jim Webb Elmer C. Hodge ~ ff~ County Administrator I( AGENDA ITEM: APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for Mr. Hutchins to provide a brief introduction to the Board. ACTION NO. ITEM NO. C-A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Proclamation declaring the month of February 2007 as School Board Appreciation Month in the County of Roanoke Elmer C. Hodge ~ If~- County Administrator ( APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia School Boards' Association has designated February 2007 as School Board Appreciation Month, and Governor Kaine issued a proclamation recognizing the observance. Attached is a proclamation declaring February 2007 as School Board Appreciation Month in Roanoke County. Marion Roark, School Board Chair; Mike Stovall, School Board member; and Dr. Lorraine Lange, Superintendent, will be present to accept the proclamation. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2007 PROCLAMATION DECLARING THE MONTH OF FEBRUARY 2007 AS SCHOOL BOARD APPRECIATION MONTH IN THE COUNTY OF ROANOKE WHEREAS, the County Of Roanoke is proud of its educational system and is appreciative of the efforts of local school board members to make the public school system an excellent place in which to educate its youth; and WHEREAS, the Roanoke County School Board members have devoted themselves to providing a high quality education for all students in the County; and WHEREAS, teachers, administrators, families, and school board members are entrusted with creating a safe and nurturing environment conducive to learning in the County's public schools; and WHEREAS, the school board promotes basic, yet diverse and resourceful curriculums that ensure students a well-rounded education that will be useful in their daily lives while preparing them for future academic and professional pursuits; and WHEREAS, this year's theme "Rising to meet the challenge" serves as a testimony to the importance of education in all walks of life; and WHEREAS, the contributions of the men and women who serve on school boards should be recognized and appreciated by all who benefit from the public school system. NOW THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of Roanoke County, Virginia, does hereby, on behalf of its members and the citizens of Roanoke County, recognize and proclaim February 2007 as SCHOOL BOARD APPRECIATION MONTH in the County of Roanoke; and FURTHER, the Board wishes to express its appreciation to the members of the Roanoke County School Board for their efforts on behalf of the County's public school system. 2 ACTION NO. ITEM NO. 1) - \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Briefing from Total Action Against Poverty (TAP) regarding current programs and activities SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge ~ / )~r County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: TAP has requested that this time be set aside to allow them to provide an update to the Board regarding their current programs and activities. Dick Robers, Vice-President of Business Affairs, will present the briefing. ACTION NO. ITEM NO. [-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Request to adopt resolution authorizing acceptance and appropriation of donations from the Rotary Club of Roanoke Valley and other individuals and organizations for Project Lifesaver of the Roanoke County Po/ice Department SUBMITTED BY: Tarek Moneir Deputy Director of Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Rotary Club of Roanoke Valley (RCRV) as one of its community service projects wishes to provide financial support to Project Lifesaver which is operated by the Roanoke County Police Department (RCPD). Project Lifesaver is a proven program administered by RCPD using radio technology to help save and protect individuals of our community who suffer with Alzheimer's disease, downs syndrome, and autism. Rotary Club of Roanoke Valley wishes to make this contribution on a regular basis to the Roanoke County Police Department to benefit of Project Lifesaver. The agreement (Attachment 1) and resolution provide the means of accepting such financial contributions by the County Of Roanoke. This agreement is for an initial term of three years which will terminate on December 31, 2009. The agreement may be renewed from year to year in writing by the President of RCRV and the Roanoke County Administrator. RCRV will donate an initial sum of $1,000 upon the formal approval of this agreement by the Roanoke County Board of Supervisors, and an additional $9,000 by the end of the current fiscal year. Additional contributions may be made by RCRV to Roanoke County for the purpose of supporting the operation of Project Lifesaver from time to time as determined by RCRV. Roanoke County may accept donations from other organizations or individuals for the purpose of supporting Project Lifesaver. All contributions donated by RCRV shall be for the purchase of equipment or supplies deemed needed by RCPD for patients or individuals who are eligible for participation in Project Lifesaver. None of the funds donated pursuant to this agreement shall be used for the payment to or compensation of employees of Roanoke County or volunteers involved in the operation or supervision of Project Lifesaver. Representatives from the Rotary Club of Roanoke Valley, including Catherine Masick, President; Everett M. Werness; Jess Bird; and myself, will be present to present a check in the amount of $1,000 to Chairman McNamara, Chief of Police Ray Lavinder, and Elmer Hodge. FISCAL IMPACT: Roanoke County Police Department will receive the sum of $1,000 with additional donations for the purpose of supporting the operation of Project Lifesaver. STAFF RECOMMENDATION: Staff recommends acceptance of the initial donation, adoption of the attached resolution, and approval of the agreement in substantially the form presented here after approval by the County Attorney. 2_______ Attachment 1 PROJECT LIFESAVER AGREEMENT THIS AGREEMENT entered into this _ day of February, 2007, by and between the Rotary Club of Roanoke Valley (hereafter "RCRV") and the Board of Supervisors of the County of Roanoke, Virginia (hereafter "Roanoke County") on behalf of the Roanoke County Police Department; WHEREAS, Project Lifesaver is a program of the Roanoke County Police Department to utilize proven electronic tracking devises, placed on the wrists or ankles of Alzheimer's patients and individuals with downs syndrome or autistic tendencies, to assist in tracking such individuals who may have become lost or disoriented; and WHEREAS, RCRV as one of its community service projects wishes to provide financial support and other assistance to Project Lifesaver operated by the Roanoke County Police Department; and WHEREAS, Roanoke County wishes to provide a means to accept financial contributions and donations of volunteer time and support from RCRV for Project Lifesaver by assuring that such contributions and donations will be used only for the support of Project Lifesaver; Now, therefore the parties hereto agree as follows: 1) This Agreement shall be for an initial term of three years to terminate on December 31, 2009. The Agreement may be renewed from year to year following in writing by the president of RCRV and the Roanoke County Administrator. 2) RCRV shall donate the sum of One Thousand Dollars ($ 1,000.00) upon the formal approval of this Agreement by action of the Board of Supervisors of Roanoke County, Virginia. An additional contribution of Nine Thousand Dollars ($ 9,000) shall be made by RCRV to Roanoke County for the purpose of supporting the operation of Project Lifesaver by the end of the current fiscal year. RCRV has indicated its intention to support Project Lifesaver at a similar annual level of funding during the term of this agreement Roanoke County may accept donations from other organizations or individuals for the purpose of supporting Project Lifesaver. 3) All monies donated by RCRV, or other organizations or individuals, shall be for the purchase of equipment or supplies needed by patients or individuals who are eligible for participation in Project Lifesaver as determined by Roanoke County. None of the funds donated pursuant to this agreement shall be used for the payment to or compensation of employees of Roanoke County or volunteers involved in the operation or supervision of Project Lifesaver. 4) The Treasurer of Roanoke County shall establish a special escrow account which shall be used exclusively to receive and disburse all funds contributed by RCRV, or any other organization or individual, for the purpose of supporting Project Lifesaver operated by the Roanoke County Police Department. The Treasurer shall provide an annual report to RVRC of the activities and status of this escrow account during each calendar year by March 1st of each year and at such other times as requested by either party hereto. 5) A committee shall be established to coordinate and support the objectives of Project Lifesaver. The committee shall consist of a representative appointed by the President of RCRV, a representative of the Roanoke County Police Department, a representative of the Roanoke County Finance Department, and such other representatives as shall be mutually agreed upon by RVRC and Roanoke County. An initial meeting shall be held within thirty (30) days of the formal approval of this Agreement. The committee shall meet on a quarterly basis or as often as deemed necessary to fulfill the purposes of this Agreement. 6) Final authority for the operation of Project Lifesaver and the expenditure of funds from the escrow account established in accordance with paragraph 3, above, shall reside with the Chief of Police of Roanoke County in accordance with standard county procedures. 7) This Agreement may be terminated by either party hereto upon thirty (30) days written notice to the chief administrative officer of the other party. In the event of such termination, all funds currently held in the escrow account established in accordance with paragraph 3, above, shall be utilized in behalf of Project Lifesaver, so far as reasonably possible. If such escrowed funds cannot be utilized in behalf of Project Lifesavers, the parties to this Agreement shall meet within thirty (30) days and make reasonable efforts to mutually agree to the use of such funds. In 2 the event that the parties cannot agree upon such use, all remaining funds in this escrow account shall be considered to be public funds and shall be used by Roanoke County in support of public safety needs of the citizens of Roanoke County in so far as reasonably possible. 8) Both RCRV and Roanoke County shall be identified in public announcements or promotional activities connected with Project Lifesaver. 9) Upon approval of this Agreement by formal resolution of the Board of Supervisors of the County of Roanoke, Virginia, this Agreement shall be in effect as of the _ day of , 2007, and may not be amended except by written agreement of the parties hereto. EXECUTED ON BEHALF OF : ROTARY CLUB OF ROANOKE VALLEY (RCRV) BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA Catherine Masick President RCRV By: Elmer C. Hodge County Administrator By: Date Date .... _..L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13,2007 RESOLUTION AUTHORIZING ACCEPTANCE AND APPROPRIATION OF DONATIONS FROM THE ROTARY CLUB OF ROANOKE VALLEY AND OTHER INDIVIDUALS AND ORGANIZATIONS FOR PROJECT LIFESAVER OF THE ROANOKE COUNTY POLICE DEPARTMENT WHEREAS, the Rotary Club of Roanoke Valley (RCRV) has requested to support the Roanoke County Police Department's Project Lifesaver as one of its community service projects by financial contributions over an initial three-year period; and WHEREAS, the Roanoke County Police Department wishes to enter into an agreement with RCRV to create a cooperative relationship for sponsorship and support of the Department's Project Lifesaver and to provide a mechanism to receive funds from RCRV, as well as other individuals and community organizations who may wish to support Project Lifesaver, by establishing a designated escrow account under the control of the County's Finance Department; and WHEREAS, the Board of Supervisors of Roanoke County desires to accept donations on behalf of Project Lifesaver from RCRV and other individuals and organizations and to ensure that such donations are used specifically for equipment or supplies needed by individuals who are qualified to participate in this program. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1) The Roanoke County Police Department is authorized to enter into an agreement with the Rotary Club of Roanoke Valley (RCRV) to support the Project Lifesaver program, and the County Administrator is authorized to execute such agreement on behalf of the Police Department in such form as shall be approved by the County Attorney. 2) The Treasurer of Roanoke County is authorized to establish an identified escrow account to hold such funds as may be donated by RCRV and other organizations and individuals for the specific purpose of paying for equipment or supplies, or both, for the benefit of individuals qualified to participate in Project Lifesaver and to disburse such funds as may be directed by the Chief of Police or his designated representative. 3) The initial One Thousand Dollar ($1,000.00) donation from RCRV upon the execution of the aforementioned agreement, and any subsequent donation for Project Lifesaver, is hereby received and duly appropriated for the purposes of said program. 4) This resolution shall be in effect from its passage. - L - - - - ACTION NO. ITEM NO. G - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Second reading of an ordinance to amend and reenact Sections of Article II, Chapter 12 of the Roanoke County Code to eliminate the vehicle decal requirement and enact a vehicle license fee for 2008 SUBMITTED BY: F. Kevin Hutchins Treasurer Elmer C. Hodge ~ fJ~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: The elimination of decals is a growing trend across Virginia. To date, 37 localities have eliminated decals, and 10 localities are in the process of eliminating decals. During a work session with the Board on December 19, 2007, we discussed the elimination of the vehicle decal requirement for 2008. We have determined that the decal can be eliminated as a collection tool for the Treasurer's Office due to other proven collection sources that have been developed and utilized the past several years. We also recognized that enforcement of decals will become more costly and less effective due to the current trend in the Commonwealth toward decal elimination. Roanoke County also has a unique opportunity to eliminate the decal at an extremely low cost implication due to the HP migration project that is currently underway. It is necessary to make a decision at this time, even though it will not be implemented until 2008, because of the installation of this new software. The State Code of Virginia S46.2-752 was amended last year to allow localities the ability to add a Vehicle License Fee without having to physically issue a decal. This Code Section has been utilized by over 80% of the localities that have already eliminated their own decals. The attached ordinance covers all of the provisions necessary to enact a straight, non- prorated Vehicle License Fee. It addresses the fee structure to the residents of Roanoke County as well as exemptions and exceptions. The first reading and public hearing for this item were held on January 23, 2007, and there have been no changes since that time. At the January 23 meeting, the Board requested that staff provide background information that would illustrate that the proposed change is as close to revenue neutral as possible. Attached is a comparison of revenues under the current decal system versus the proposed vehicle license fee (Attachment 1). FISCAL IMPACT: This change will be revenue neutral with no budgetary implications. STAFF RECOMMENDATION: Staff recommends adoption of the attached ordinance. 2 Q) Q) LL Q) U) s::: Q) (.) .- ..J Q) - (.) >.. .- .......c:: s::: Q) g> o U) Q) > ~ U) o- s::: ~ <<l Q) 00 ~'+- o s::: o U) 'i: <<l C. 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E ro CD E OJ ~ ro 0 ..... ~ ~ 0 (5 .... 0 '0 0 en ...... .... 0 0 ..... e e en u... ~ 0... co ~ Z 0... ::J <t c Q) E ~ (,) ro t: <( AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2007 ORDINANCE AMENDING AND REENACTING SECTIONS OF ARTICLE II, COUNTY VEHICLE LICENSE, OF CHAPTER 12, MOTOR VEHICLE AND TRAFFIC, OF THE ROANOKE COUNTY CODE TO DELETE PROVISIONS FOR VEHICLE DECALS AND TO ENACT A VEHICLE LICENSE FEE AS PERMITTED BY STATE LAW WHEREAS, Section 46.2-752 authorizes counties, as well as cities and towns, to charge a license fee on motor vehicles, trailers and semi-trailers having a situs within the jurisdiction which is in addition to any personal property tax on such vehicles or trailers; and WHEREAS, this Virginia Code section further authorizes a county to provide by ordinance that it shall be unlawful for any owner or operator of a motor vehicle, trailer or semi-trailer to fail to obtain the license represented by such license fee; and WHEREAS, this Virginia Code section further provides that a county, city or town may dispense with the requirement that a decal or other tangible evidence of a local license tax be displayed upon any licensed vehicle; and WHEREAS, the Treasurer of Roanoke County has requested the elimination of the county's vehicle decals to reduce the inconvenience to county citizens, to reduce costs of obtaining and processing decals and without a negative impact upon the collection of such license fees; and WHEREAS, adoption of amendments to the existing Roanoke County Code provisions concerning motor vehicles are necessary at this time to permit effective implementation of this license fee ordinance for the year 2008; and WHEREAS, the first reading and public hearing for this ordinance was held on January 23, 2007; and the second reading was held on February 13, 2007. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Sec. 12-28. Levy and amount of tax; special provisions for antique vehicles; exceptions., See 12-29. Application for license and payment of tax., Sec. 12- 42. Violations; penalty., and Sec. 12-43. Duties of Treasurer., of Article II, COUNTY VEHICLE LICENSE, and Sec. 12-13. Removal and disposition of certain unattended vehicles., of Article I, IN GENERAL, of Chapter 12, MOTOR VEHICLES AND TRAFFIC of the Roanoke County Code, be amended and reenacted, and that Sec. 12-30, Proration of tax., Sec. 12-31. Refund of tax., Sec. 12-33, Issuance of decal., Sec. 12-34. Display of decal generally., Sec. 12-35. Display of expired decal., Sec. 12-36. Permitting use of decal by another., Sec. 12-37. Transfer of decal to another vehicle., and Sec. 12- 38. Duplicate or substitute decals., be repealed, as follows: Sec. 12-28. Levy and amount of tax; special provisions for antique vehicles; exceptions. (a) There is hereby levied an annual license fee ~ on every motor vehicle, trailer and semitrailer required to be licensed under this article. The annual license fee imposed by this section shall be in addition to any other county license tax or fees, including personal property tax. The amount of such tax shall be 3S set forth in the follo'l:ing subsections of this soction. (b) On every motor vehicle, trailer and semitrailer not taxed under other subsections of this section, there shall be a fee ~ of twenty dollars ($20.00) per annum, except that the fee ~ on motorcycles shall be fifteen dollars ($15.00) per annum and the fee on a trailer designed exclusively to transport boats shall not exceed six dollars and fifty cents ($6.50). 2 (c) On each truck or trailer there shall be a tax per annum ~ccording to the following schedule: Gross -" Vehicle ~ Trailer , . ;... ~ . ~'~' " """" 1,500 or less $20.00 $ 6.50 1,501 to 1,000 20.00 15.00 4,001 to 6,500 25.00 20.00 6,501 to 1 0,000 30.00 20.00 10,001 to 20,000 '\ O. 00 20.00 20,001 to 30,000 60.00 20.00 30,001 to 10,000 70.00 20.00 40,000 ~nd over 80.00 20.00 The fee t~x for a trailer designed exclucively to transport bo~ts sh~1I not exceed six dollars and fifty cents ($6.50). (c) fGt The owner of an "antique motor vehicle," as defined and licensed in title 46.2 of the Code of Virginia, may be recognized secure a local license or decal at ne ch~rge upon filing an application for same with the treasurer and payment of a five dollar ($5.00) fee and the payment of the appropriate personal property taxes. This application shall remain valid so long as the vehicle is titled to the applicant. (d) te1 The following owners of motor vehicles are hereby exempt from the annual license fee ~: An honorably-discharged prisoner of war, any person awarded the Medal of Honor, and any disabled veteran. Any member of the Virginia National Guard shall be entitled to be licensed a local license or decal upon the payment of a an annual license fee in the amount of one-half ( 1/2) of the license fee ~ prescribed in this section. These exemptions shall be limited to anyone passenger vehicle, pickup or panel truck owned by an eligible person. The commissioner of the revenue shall determine eligibility based upon the criteria utilized by the commissioner of the department of motor vehicles of the Commonwealth of Virginia for the issuance of special license plates. The treasurer is hereby authorized to recognize issue ~ 10c~llicense or decal to owners eligible under this subsection. (Code 1971, S 10-41; Ord. No. 1929, 12-13-78; Ord. No. 83-99, S 1,6-14-83; Ord. No. 84-195, 11-13-84; Ord. No. 6987-5, S 1, 6-9-87) Cross References: Taxation generally, Ch. 21. 3 Sec. 12-29. Application for license and payment of fee tax. Application for a license required by this article shall be made at the office of the commissioner of the revenue on forms supplied by the treasurer or commissioner of the revenue. At the time of such application, the license fee t8* prescribed by this article shall be paid. (Code 1971, ~ 10-45) Sec. 12-30. Proration of tax. 'Nhenever any license tax prescribed by this article becomes 3ssessable in 3ny month after the month in which the tax for the full year is assessable, the tax shall be f}f9rated on a monthly basis, \-\'ith the tax due equal to one twelfth of the t3X set out in this article multiplied by the remaining number of months in the t3X ye3r from the date of licensing of the vehicle in the applicant's n3me. (Code 1971, S 1043) Sec. 12-31. Refund of tax. My person holding a current county vehicle license ,,:ho disposes of the vehicle for which it was issued ~md does not purchase another vehicle may surrender the license to the county tre3surer, with 3 st3tement th3t the vehicle for which the license 'Nas issued h3s been disposed of, 3nd request 3 refund for the unused portion of the tax p3id under this article. The tre3surer shall refund to the 3pplic3nt one half of the tax paid under this article, if application for such refund is made on or before November thirtieth of the current license year. No refund shall be m3de 'Nhen application therefor is made 3fter November thirtieth of the current liconse year. fGede 1971, S 1046; Ord. No. 84 201,11 278<1) Sec. 12-33. Issuance of decal. Upon receipt of a proper 3pplication and p3yment to the license tax prescribed by this article, the county treasurer shall issue 3 license decal for the vehicle upon which the tax was paiEh (Code 1971, S 10 -15) Sec. 12-34. Display of decal generally. (a) 1\ licence decal issued under this 3rticle shall be attached to and displ3yed on the 'Nindshield of the vehicle for which issued in such manner 3S to be clearly visible. (b) It shall be unl3wful for any person to fail to obt3in and display or to operate a motor vehicle, tr3i1er or semi trailer required to be licensed under this article on ::my 4 street, high'Nay, road or other travelod way in the county, unless a current license decal is displayed thereon as required by this section. Tho fact that the current license tax has been paid on such vehicle shall not bar prosecution for a violation of this section. A violation of this cection shall be punished by a fine of not less than hventy five dollars ($25.00) and not more than two hundred fifty dollars ($250.00). The owner or operator of any vehicle receiving a parking ticket or uniform traffic summons under subsection (c) may pay a fino in tho amount of twenty five dollars ($25.00) in the manncr provided f-or in soctions 12 56 and 12 57 of this Code in full satisfaction of such violation. Any vffilation of this section may not bo dischargcd by payment of such fino except upon presentation of satisfactory evidence that the license herein required has been obtained. (c) Each day that a vohiclo is operated 'A'ithout a current license docal boing displ3yed shall be considored a separate offense for purposos of this section. Law enforcement officers in the County of Roanoke shall have authority to issue citations, summonsos, parking tickets or uniform traffic summonses to residents of and businesses located in Roanoke County in violation of this article. (Code 1971, ~~ 10 -10,1045; Ord. No. 33-12, ~ 1,121182; Ord. No. 111186 228, ~ 2, 11 11 86; Ord. No. 92689 12, ~ 1, 9 26 89; Ord. No. 22691 1, ~ 1, 2 26 91; Ord. No. 91-193 7, ~ 1, 9 11 93; Ord. No. 121-193 5, ~ 1, 12 14 93) Sec. 12-35. Display of expired decal. It shall be unlavnul for the o'lmor of any motor vehicle, trailer or semitrailer-tEl display upon such vehicle any license deGffi-of-#1e county, after the expiration date of such docal. f\ violatioo-ef this section shall be punished by a fine of not exceeding twenty dollars ($20.00). State Law References: Authority for above section, Code of Virginia, ~ -16.2 ~ Sec. 12-36. Permitting use of decal by another. It shall be unlawful for any person to vlhom a license decal is issued under this articlo, to give, loan, rent, sell, assign or transfor such decal to another or to otherwise i**mit another to use, in any manner, such decal during the liccnse tax year for 'Nhich the same is issued. (Codo 1971, ~ 1045) Sec. 12-37. Transfer of decal to another vehicle. In the event any person desires to transfer any license decal issued under tho provisions of this article to another vehicle, such person shall make application for such transfer to the county treasurer, 'Nho shall transfer such decal, upon the payment of a foe of one dollar ($1.00) or the prorated fee based upon '.veight for trucks or trailers. 5 Such tr:msfer may occur only upon evidence of payment of all outstanding personal property taxes which have been properly assessed or are assessable against the applicant by the county. fCode 1971, ~ 10 49; Ord. No. 111186 228, ~ 2,11 11 86) Sec. 12-38. Duplicate or substitute decals. In thc cvent any license decal issued under the provisions of this article shall be lost or mutilated or shall have become illegible, the person 'Nho is entitled thereto shall make immediate application for and obtain a duplicate or substitutc decal, ufXm furnishing information of such fact satisfoctory to the county treasurer and upon payment of a fee of one dGUar ($1.00). (Code 1971, ~ 1047) Sec. 12-42. Violations; penalty. It shall be unlawful for any person to operate a motor vehicle, trailer or semi- trailer on any street, highway, road or other traveled way in the county unless a valid annual license fee has been paid pursuant to Sec. 12-28 of this Article or a local license decal issued by the situs jurisdiction of such vehicle is displayed thereon as required by the ordinance of such situs locality. The fact that the current license fee or tax of the situs jurisdiction has been paid on such vehicle shall not bar prosecution for a violation of this section. A violation of this section shall be punished by a fine of not less than twenty-five dollars ($25.00) and not more than two hundred fifty dollars ($250.00). The owner or operator of any vehicle receiving a parking ticket or uniform traffic summons as provided for under subsection (c) of section 12 31 may pay a fine in the amount of twenty-five dollars ($25.00) in the manner provided for in sections 12-56 and 12-57 of this Code in full satisfaction of such violation. Any violation of this section may not be discharged by payment of such fine except upon presentation of satisfactory evidence that the annual license fee herein required has been paid license herein requiFe€l has been obtained. Any fine paid under this section shall be deposited to the credit of the general fund of the County of Roanoke, Virginia, and no accounting need be made thereof to the situs jurisdiction of such vehicle. (Ord. No. 42694-4, S 1,4-26-94) Sec. 12-43. Duties of Treasurer. (a) The Treasurer of Roanoke County shall carry out the responsibilities imposed upon him by section 12-56 and 12-57 for all tickets issued under section 12-42, in the same manner as for all other parking tickets. At the same time as the treasurer shall send to the owner or operator of the motor vehicle the notice required by section 12-57(a), he shall forward a copy of the original ticket and such notice to the treasurer, or his equivalent counterpart, of the situs jurisdiction of such vehicle. 6 (b) The treasurer Sh311 on 3n 3nnual basis confer '!lith the tre3surers, or their counterp3rts, of e3ch jurisdiction which is a party to the comp3ct 3uthorized by section 12 11 for the purpose of selecting a stand3rd color or b3ckground for the vehicle desaffi ?f ~3?h .p3rticip3ting jurisdiction. The chief la'.\' enforcement officer of each particip3ting JUrisdiction chall be consulted prior to the formal selection of 3 common dec31 color or background. Hmvever, the refus31 by one or more jurisdictions to 3groe to a common dec31 color or b3ckground sh311 not proHibit p3rticip3tion in such compact or terminate any existing comp3ct. (Ord. No. 42694-4, S 1, 4-26-94) Sec. 12-13. Removal and disposition of certain unattended vehicles. (a) Whenever any motor vehicle, trailer or semitrailer is found on the public roads or highways or public grounds unattended by the owner or operator and constitutes a hazard to traffic or is parked in such manner as to be in violation of law, or whenever any motor vehicle, trailer or semitrailer is left unattended for more than ten (10) days upon any public property or privately owned property, other than the property of the owner of such motor vehicle, trailer or semitrailer, within the county, or is abandoned upon such public property or privately owned property without the permission of the owner, lessee or occupant thereof, such motor vehicle, trailer or semitrailer may be removed for safekeeping by or under the direction of a law- enforcement officer to a storage garage or area; provided, that no such vehicle shall be so removed from privately owned premises, without the written request of the owner, lessee or occupant thereof; provided further, that the owner, lessee or occupant of any private property within the county which is normally open to the public for parking shall post or cause to be posted in a conspicuous manner signs warning that vehicles left on the property for more than seventy-two hours will be towed or removed at the expense of the vehicle owner. (b) The person at whose request a motor vehicle, trailer or semitrailer is removed from privately owned property under this section shall indemnify the county against any loss or expense incurred by reason of the removal, storage or sale of such vehicle. (c) For the purposes of this section, it shall be presumed that a motor vehicle, trailer, or semitrailer is abandoned if: (1) It lacks either a current state license plate or decal, a current county license plate or decal, or a valid state inspection certificate or sticker; and (2) It has been at a specific location for four (4) days without being moved. (d) Each removal under this section shall be reported immediately to the chief of police and notice thereof given to the owner of the motor vehicle, trailer or semitrailer 7 as promptly as possible. The owner of such vehicle, trailer or semitrailer, before obtaining possession thereof, shall pay to the county all reasonable costs incidental to the removal, storage and locating the owner of the motor vehicle, trailer or semitrailer. (e) Should the owner fail or refuse to pay the costs referred to in subsection (d) above, or should the identity or whereabouts of such owner be unknown and unascertainable, after a diligent search has been made, and after notice to him at his last known address and to the holder of any lien of record with the department of motor vehicles against the motor vehicle, trailer or semitrailer, the chief of police may, after holding the motor vehicle, trailer or semitrailer thirty (30) days at the impound lot of the authorized towing service and after due notice of sale, dispose of the same at public sale; provided, that if the value of such motor vehicle, trailer or semitrailer is determined by three (3) disinterested dealers or garagemen to be less than one hundred fifty dollars ($150.00), it may be disposed of by private sale or junked. (f) The chief of police shall forward the proceeds of any sale made pursuant to this section to the county treasurer. The treasurer shall pay from such proceeds the cost of removal, storage, investigation as to ownership and liens and notice of sale, and the balance of such funds shall be held by him for the owner of the motor vehicle, trailer or semitrailer and paid to such owner, upon satisfactory proof of ownership. If no claim has been made by the owner for the proceeds of such sale, the remaining funds may be deposited to the general fund or any special fund of the county. Any such owner shall be entitled to apply to the county within three (3) years from the date of such sale, and if timely application is made therefor, the county shall pay the same to the owner, without interest or other charges. No claim shall be made nor shall any suit, action or proceeding be instituted for recovery of such funds after three (3) years from the date of such sale. 2. That this ordinance shall be effective from and after the date of its adoption. 8 ACTION NO. ITEM NO. H' .i. "../0 , 1-' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge d County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Grievance Panel The three-year term of Karen Ewell will expire on February 23,2007. Ms. Ewell has moved out of the County and is no longer eligible to be reappointed. Joe Sgroi, Director of Human Resources, has been asked to provide a recommendation for this position. 2. League of Older Americans - Advisory Council The one-year term of Beverly Eyerly will expire on March 31, 2007. 3. Roanoke Regional Airport Commission The four-year term of Arthur M. Whittaker, Sr., expired on February 11, 2007. Mr. Whittaker has notified the Clerk's Office that he would be willing to serve another term. 4. Western Virginia Water Authority (WVWA) John Williamson resigned from the Board of Directors of the WVWA effective November 16, 2006. Mr. Williamson held the at-large directorship on the Board to complete the unexpired portion of the four-year term of George Logan who resigned on May 15, 2005. Individuals for this position are selected by the majority vote of the other six directors and confirmed by Roanoke City Council and the Roanoke County Board of Supervisors. The individual selected to fill the unexpired term of the at-large directorship will serve until June 30, 2008. 2 "._J-.J _R <1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13,2007 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 13, 2007, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of minutes - January 23, 2007 2. Request from the schools to accept and appropriate grant funding totaling $27,559.79 3. Request from the schools to accept and appropriate grant funding totaling $52,298.00 4. Request from the Fire and Rescue Department to accept and appropriate funds in the amount of $57,571.50 for two grants from the Virginia Department of Health 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ACTION NO. ITEM NO. '1-.. ) _ "-1\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Request from the schools to accept and appropriate grant funding totaling $27,559_79 Elmer C. Hodge ~ j(~ ^ County Administrator ~ - C \ APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~1~ SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board of Supervisors accept and appropriate the following funds: 1_ The Virginia Department of Education provides Roanoke County Schools with an annual Carl Perkins entitlement for Career and Technical Education. Roanoke County will receive a supplement to its entitlement from funds unexpended by other school divisions during the 2005-2006 school year in the amount of $3,277.60. 2. The Virginia General Assembly has allocated funds to reimburse school divisions for the cost of student industry certification tests incurred by both students and the school division. The allocation for Roanoke County Schools will be $8,591.45. 3. The Virginia Division of Teacher Education and Licensure has forwarded a request for Mentor Teacher Program allocations to Roanoke County Schools. The funds in the amount of $12,224.94 will be used to support a new teacher induction program for new teachers to Roanoke County Schools. 4. Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses which are taught by Roanoke County Teachers who meet the college's criteria for adjunct professors. Roanoke County Schools added students to the dual enrollment count for first semester 2006-2007. VWCC reimbursed the school system $3,302.01 for services rendered. 5. The Roanoke County Schools Art Department received a grant in the amount of $163.79 from the Education Foundation to purchase contemporary magazines to share among the high schools. FISCAL IMPACT: 1. The Career and Technical Education department budget will be increased by 3,277.60. 2. The Career and Technical Education department budget will be increased by $8,591.45. 3. The mentor teacher allocations require a local match of 50 percent ($6,112.47) which will be taken from the instructional budget. The grant budget will be increased by $12,224.94. 4. The instructional budget will be increased by $3,302.01. 5. The art program budget will be increased by $163.79. AL TERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of funding In the amount of $27,559.79. ACTION NO. ITEM NO, 1 '.' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: Request from the schools to accept and appropriate grant funding totaling $52,298 Elmer C. Hodge Z J-l- County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board accept and appropriate the following funds: Roanoke County Schools submitted a Learn and Serve Virginia; An Environmental Approach to Service Learning grant proposal to the Virginia Department of Education. The State has awarded has awarded two grants to Roanoke County Schools: 1. A grant titled "The Roots of the Watershed and Into the Stream" in the amount of $26,209 was awarded and will be based out of Glenvar Middle and Glenvar High schools. The grant will include training, programs and activities for all Roanoke County middle and high school science teachers. The grant requires an in-kind and cash match totaling $25,000 which will be satisfied by currently budgeted payments to the Science Museum contract. 2. A grant titled "Wolf Creek Walk" in the amount of $26,089 was awarded. The grant is a three-year grant and will provide opportunities for the students in the Service Learning Leadership Class to coming projects with Science Standards of Learning. An in-kind match is required which is allocated in the current budget. FISCAL IMPACT: The school grant fund will be increased by $52,298.00 AL TERNA TIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funding in the amount of $52,298.00 2 ACTION NO. ITEM NO. T-- Lf AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Request from the Fire and Rescue Department to accept and appropriate funds in the amount of $57,571.50 for two grants from the Virginia Department of Health SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. r Ii County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Fire and Rescue Department requests that the Board accept and appropriate the following grants: 1. The Virginia Department of Health, Office of Emergency Medical Services, awarded the Fire and Rescue Department a 50 % matching grant totaling $14,236.00 to purchase rescue extrication equipment. The new rescue extrication equipment is replacing 10 year old equipment. 2. The Virginia Department of Health, Office of Emergency Medical Services, awarded the Fire and Rescue Department a 50% matching grant totaling $43,335.50 to purchase an ambulance. The new ambulance is replacing a 9 year old ambulance with 100,000 miles that serves Roanoke County and Botetourt County FISCAL IMPACT: 1. The Roanoke County Fire and Rescue Department has budgeted funds for the 50% match that the State requires for the grant to purchase rescue extrication equipment. 2. The Roanoke County Fire and Rescue Department and the County of Botetourt have budgeted for the 50% match that the State requires for the grant for the new ambulance. Roanoke County Fire and Rescue will be responsible for $14,734.07 and Botetourt County will provide $28,601.43. ALTERNATIVES: 1. The department will not be able to purchase the new rescue extrication equipment without the matching funds from the State. (Grant #WV-C01/12-06) 2. The department will not be able to purchase the new ambulance without the matching funds from the State. (Grant # WV-C01 /12-06). STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of the grants funds in the amount of $57,571.50 into the Fire and Rescue Department's budget. 2 ACTION NO. ITEM NO. ~- \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Request to schedule a work session on February 27,2007, to discuss the Secondary Roads System Six-Year Improvement Plan for fiscal years 2007-2013 and review the Revenue Sharing Program for fiscal year 2007-2008. SUBMITTED BY: Philip Thompson Deputy Director of Planning Elmer C. Hodge tL....10 County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The work session will be an opportunity for County and VDOT staff to review the changes, additions, and deletions made to this year's Secondary Roads System Six-Year Improvement Plan, Revenue Sharing Program, and Rural Addition Priority List. Staff will present the anticipated funding allocations for the next six years for specific projects in the plan and introduce projects added to the Revenue Sharing Program (which the County will be responsible for 50% of the funding). A draft of the Secondary Roads System Six-Year Improvement Plan for fiscal years 2007- 2013 and Revenue Sharing Program for fiscal year 2007-2008 will available for your review. FISCAL IMPACT: No fiscal impacts to County funds are involved at this time. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors schedule a work session on the Secondary Roads System Six-Year Improvement Plan for fiscal years 2007 -2013 and the Revenue Sharing Program for fiscal year 2007-2008 to be held on February 27,2007. 2 H GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA % of General Amount Amount Prior report balance $13,281,742 8.08% Addition from 2005-06 Operations 1,506,678 Audited balance at June 30, 2006 14,788,420 July 1, 2006 Payment on Loan from Explore Park 20,000 Balance at February 13,2007 14,808,420 9.01% Note: On December 21,2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2006-07 at a range of 8%-9% of General Fund Revenues 2006 - 2007 General Fund Revenue $164,315,790 8% of General Fund Revenues $13,145,263 9% of General Fund Revenues $14,788,420 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge C fI County Administrator I'vl COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, archnectural/engineedng services, and other one-Ume expend;tures.) Audited Balance at June 30, 2006 Amount $5,834,217.61 Remaining funds from completed projects at June 30, 2006 631,412.94 Transfer from Department Savings 2005-2006 453,189.00 12/5/2006 Renovations to Roanoke County Courthouse (184,775.00) 1/23/2007 Back Creek Station Addition (50,000.00) Balance at February 13, 2007 $6,684,044.55 $5,000,000 of this reserve is being used to upgrade Public Safety Radio System Maior County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Audited Balance at June 30, 2006 $679,628.00 2006-07 Capital Improvements Program-New County Garage (500,000.00) Appropriation from 2005-2006 Operations 869,992.00 Balance at February 13, 2007 $1,049,620.00 Submitted By Rebecca E. Owens Director of Finance Elmer C. Hodge C IT County Administrator Approved By rvl-j RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Audited Balance at June 30, 2006 Amou nt $ 23,297.00 From 2006-2007 Original Budget 100,000.00 July 11, 2006 Appropriation to hire County Gypsy Moth Program, Inc. to serve as the Gypsy Moth Coordinator ($10,000.00) July 11, 2006 Appropriation for Legislative Liaison ($18,000.00) Balance at February 13, 2007 $ 95,297.00 Submitted By Rebecca E. Owens Director of Finance - - Appr-0veEl- By- - -Elmer-C;-HoEfge -E fr - - - - - - - County Administrator ACTION NO. ITEM NO. rn AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Telecommunications Tax Report SUBMITTED BY: Rebecca E. Owens Director of Finance Elmer C. Hodge ~ ;0~ County Administrator APPROVED BY: SUMMARY OF INFORMATION: Beginning January 1,2007, a sales and use tax on communication services in the amount of 5% of the sales price of each communications service, will replace the local consumer utility tax on telephone service (land line and wireless), state and local E-911 taxes and fees, portion of gross receipts tax in excess of 0.5%, cable television system franchise fee, video programming excise tax, and local consumer utility tax on cable services (by local general charters). The revised tax structure became effective with revenues generated after January 1,2007. Vendors will remit these taxes to the State in February 2007. The State will then remit a portion of the statewide collections to each locality in the month of March 2007. Roanoke County will receive 0.943222% of the net statewide collections. For the month of January 2007, the County received tax collections based on revenues from December 2006, under the old method. These are comparable to the revenues we collected in January 2006, as shown below: Month January Tax Description 2006 2007 Consumer Utility Tax Landline $ Consumer Utility Tax Wireless E911 Service Tax Cable Franchise fee Total 94,947.90 116,433.91 61,427.25 240,925.74 $ 513,734.80 $ 86,811.94 123,642.12 61,676.60 237,369.11 $ 509,499.77 In February 2007, we will begin to see a change in collections caused by the delay in turnaround and the unknown factor of the amount of statewide collections. ACTION NO. ITEM NUMBER 0\ - s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 13, 2007 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of January 31,2007. SUMMARY OF INFORMATION: GOVERNMENT: SUNTRUST/ALEXANDER KEY SUNTRUST/ALEXANDER KEY CONTRA SUNTRUST SECURITIES SUNTRUST SECURITIES CONTRA 70,575,689.24 (136,632.04) 10,040,000.00 (25,930.00) 80,453,127.20 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 6,465,458.08 6,465,458.08 MONEY MARKET: BRANCH BANKING & TRUST SALEM BANK & TRUST SUNTRUST/ALEXANDER KEY SUNTRUST SECURITIES WACHOVIA 2,134,440.76 1,169,017.46 10,354,722.78 3,149,567.47 2,504,843.36 19,312,591.83 US-TREASURY BILLS/NOTES: SUNTRUST/ALEXANDER KEY TOTAL 10,961.218.98 117,192,396.09 10,961,218.98 02/02/07 QInuutt! nf ~naunk~ tt(l(:~~~iial1 ~ . .. 'i z Cl ::> - ---~- 0 ~ ~ {'i\ -b PROCLAMATION COMMEMORATING THE 12STH ANNIVERSARY OF THE CITY OF ROANOKE WHEREAS, since its foundation on February 3, 1882, the City of Roanoke has served as the cultural, industrial, and financial hub of Southwest Virginia; and WHEREAS, the City of Roanoke has been the birthplace of companies which have grown to national prominence including Norfolk & Western Railroad, Carilion Health System, and HSMM Engineering; and WHEREAS, the City of Roanoke has been a strong supporter of educational, recreational, cultural, and arts opportunities for citizens of all ages; and WHEREAS, the City of Roanoke remains dedicated to the health and welfare of its citizens by supporting the growth of advanced medical research facilities and services; and WHEREAS, the City of Roanoke has joined with neighboring localities to provide the highest quality of essential services including the Roanoke Regional Airport, the Western Virginia Water Authority, and the Roanoke Valley Resource Authority; and WHEREAS, the City of Roanoke has supported numerous initiatives which will ensure a bright future for the "Star City of the South," including undertakings as diverse as a revitalized role for the historic City Market to the development of a strong relationship with area universities and colleges; and WHEREAS, the City of Roanoke has received the distinguished All-America City Award five times in recognition of their significant community ach ievements. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby issue this proclamation to commemorate the 12STH ANNIVERSARY OF THE CITY OF ROANOKE, commend the City on its many years of excellent service to its citizens, and encourage the public to participate in the year-long anniversary celebrations. ~s~ Diane S. Childers, CMC, Clerk ,/~ )( ~~ Elmer C. Hodge, Cou Iy Administrator ~~an ~,c.)..y (.. ~ c:w .... Richard C. Flora, Vice-Chairman )n~#.~ Michael W. Altizer \'l'~Q.W Michael A. Wray ~ ([nUltt~ nf ~naltnk~ ~tLlC~~~lttiaq c. "~ z, ~ ~ '.i;; (~ -Lv PROCLAMATION DECLARING FEBRUARY 26 THROUGH MARCH 5, 2007, AS CHILDHOOD CANCER AWARENESS WEEK IN THE COUNTY OF ROANOKE WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection report cancer as the leading cause of death by disease among children in the United States. This tragic disease is detected in more than 20,000 of our nations young people each year; and WHEREAS, Steven A. Firestein, a descendent of cosmetics magnate Max Factor, founded the American Cancer Fund for Children, Inc. and sister organization, Kids Cancer Connection, Inc. nearly a decade and a half ago and is dedicated to helping these children and their families; and WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection provide a variety of vital patient psychosocial services to children undergoing cancer treatment at Carilion Medical Center for Children, Department of Pediatrics, Division of Hematology/Oncology at Roanoke Community Hospital, as well as participating hospitals throughout the country, thereby enhancing the quality of life for these children and their families; and WHEREAS, through its uniquely sensitive and comforting Magical Caps for Kids program, the American Cancer Fund for Children and Kids Cancer Connection distributes thousands of beautifully hand made caps and decorated baseball caps to children who want to protect their heads following the trauma of chemotherapy, surgery, bone marrow transplants, and/or radiation treatments; and WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection also sponsor nationwide Courageous Kid Recognition Award Ceremonies and hospital celebrations in honor of children's determination and bravery to fight the battle against childhood cancer. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of February 26 through March 5, 2007, as CHILDHOOD CANCER AWARENESS WEEK in the County of Roanoke, and express appreciation to the American Cancer Fund for Children and Kids Cancer Connection for providing critical services to young patients and their families. ~s.~ Diane S. Childers, CMC, Clerk Richard C. Flora, Vice-Chairman Ihukt?~.~ Michael W. Altizer B. "~Id.. t(l~~ oseph B. "Butch" Church \"l'~o.. W Michael A. Wray ~ ACTION NO. ITEM NO. () - l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Work session to present the conceptual plans for the new South County Library SUBMITTED BY: Diana Rosapepe Director of Libraries APPROVED BY: Diane Hyatt Chief Financial Officer ElmerC. Hodge a2.-- /f~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a joint work session with the Library Board on the new South County Library on the Merriman property. The architects from Holzheimer Bolek and Oliver, Webb, Pappas and Rhudy (OWPR) will lead us through a presentation and discussion of the following: 1. Suitability of the site 2. Proposed plans for the site and for access, as the results of our discussions with VDOT, DEQ, and the Army Corp of Engineers. 3. Preliminary design for the building, based on the programming needs that have been identified for the facility. 4. Review of preliminary project schedule 5. Plans for communications to citizens Following the work session, staff will ask for approval to proceed with the detail design of the plan on the Merriman site, based upon the work session discussions. ACTION NO. ITEM NO. u--~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Work session for discussion of proposal received for the design and construction of a Multi-Generational Recreation Center under the Public Private Educational Facilities and Infrastructure Act of 2002 (PPEA) SUBMITTED BY: Dan O'Donnell Assistant County Administrator Elmer C. Hodge ~ ~ ~ County Administrator ""y ( APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Time has been set aside for a work session to discuss the next steps in the process to consider the development of a Multi-Generational Recreation Center under the PPEA. Specific items to be discussed include: 1) Proceeding to the Detailed Design Phase for the proposal submitted by First Choice Public Private Partners. A) Scope for Part II - Detailed Design Phase B) Preliminary Project Schedule (Attachment 1) 2) Request for authorization to negotiate a contract for retaining a construction managemenUowner's representative and the appropriation of the $50,000 fee received from First Choice Public Private Partners to pay for work up to and including the negotiation of a draft comprehensive agreement. Attachment I Preliminary Project Schedule February 13, 2007 - Board votes to authorize First Choice Public Private Partners to Proceed with Detailed Design development and authorizes staff to contract for owner's representative / construction management. March 9,2007 - Owner's Representative / Construction Management firm retained March 23, 2007 - Scope for Detailed Design Proposal and draft Comprehensive Agreement delivered to First Choice Public Private Partners June, 2007 - Detailed Design Proposal Submitted by First Choice Public Private Partners June - July, 2007 - Negotiation of Tentative Comprehensive Agreement (Tentative Comprehensive Agreement must be published for two weeks prior to the Board of Supervisor's vote) July - August, 2007 - Vote by Board of Supervisors to conslder Comprehensive Agreement and to appropriate project funding. () AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2007 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ACTION NO. ITEM NO. i~ - \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Request to adopt resolution authorizing proceeding to the Detailed Design phase for the construction of a new Multi- Generational Recreation Center under the provisions of the Public Private Educational Facilities and Infrastructure Act of 2002. SUBMITTED BY: Dan O'Donnell Assistant County Administrator Elmer C. Hodge ~;JI~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: d~~~ SUMMARY OF INFORMATION: On November 14, 2006, the Board of Supervisors voted to accept a Part I PPEA proposal from First Choice Public Private Partners for "publication and conceptual design phase" review for the design and construction of a Multi-Generational Recreation Center to be located on property owned by English Construction along Wood haven Road adjacent to Valley Pointe Business Park. First Choice Public Private Partners is a partnership of English Construction Company and Moseley Architects. The Multi-Generational Recreation Center was a major recommendation coming out of the Parks, Recreation and Tourism Master Plan and would serve as an anchor for a new 198 acre business park which would be visible from 1-81 and 1-581 in North Roanoke County. Staff advertised for competing proposals as required by the PPEA legislation; however, no competing proposals were submitted by the deadline of February 6, 2007. Under the PPEA legislation, the Board of Supervisors may now vote to move the First Choice proposal to the Detailed Design phase in order to determine if the project should proceed past the Conceptual Design phase. Moving the project to the Detailed Design phase causes no financial obligation on the part of the County. The Board of Supervisors will have the ability to determine if the project is to be pursued after a tentative Comprehensive Agreement is negotiated. It should be noted that recent changes to the PPEA legislation requires that the tentative Comprehensive Agreement be open for public review two weeks before the Board of Supervisors considers it for approval. It is contemplated that the Detailed Design proposal would be received by the County in June and a tentative Comprehensive Agreement be negotiated by the end of August 2007. FISCAL IMPACT: At this point in the process, there is no obligation made on the part of the County to fund any cost for the project. First Choice Public Private Partners has submitted a $50,000 proposal fee to the County. These funds will be used to defray any County costs for reviewing the Detailed Design proposal and negotiating a tentative Comprehensive Agreement. AL TERNA TIVES: 1) Approve the resolution authorizing the development and submittal of a Detailed Design phase proposal from First Choice Public Private Partners. 2) Do not approve the resolution and stop the PPEA process concerning the development of a Multi-Generational Recreation Center for Roanoke County. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve Alternative 1 and adopt the resolution as there is no obligation at this point to fund the design and construction of the project. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2007 RESOLUTION PROCEEDING TO THE DETAILED DESIGN PHASE FOR THE CONSTRUCTION OF A NEW MULTI-GENERATIONAL RECREATION CENTER UNDER THE PUBLIC-PRIVATE EDUCATION FACILITIES AND INFRASTRUCTURE ACT OF 2002 WHEREAS, the Public-Private Education Facilities and Infrastructure Act of 2002 (PPEA) allows the Roanoke County to create a public-private partnership to develop projects for public use; and WHEREAS, by Resolution 051304-4 the Board of Supervisors of Roanoke County adopted procedures for the implementation of the PPEA by Roanoke County; which were amended by Resolution 092606-2.c; and WHEREAS, First Choice Public Private Partners had submitted an unsolicited proposal under the provisions of the PPEA to construct a multi-generational recreation center for Roanoke County; and WHEREAS, by Resolution 111406-1 the Board of Supervisors of Roanoke County accepted the First Choice Public Private Partners unsolicited proposal for publication and conceptual phase consideration and it invited the submission of competing preliminary proposals; and WHEREAS, the County Administrator has reviewed this proposal and has recommended to the Board of Supervisors that it proceed to review this proposal at the detailed design phase. 1. That there is a public need for a multi-generational recreation center for Roanoke County. 1 2. That it chooses to accept the proposal from First Choice Public Private Partners to proceed to the detailed design Phase 2 proposal review pursuant to Section VI. B. of the County's procedures for the construction of a new multi-generational recreation center. 2 ACTION NO. ITEM NO. (~_.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Request for authorization to enter into an agreement with a construction management/owner's representative firm for review of the Multi-Generational Recreation Center detailed design phase, negotiation of a tentative comprehensive agreement with First Choice Public Private Partners, and appropriation of $50,000 to the project SUBMITTED BY: Dan O'Donnell Assistant County Administrator Elmer C. Hodge ~ /h County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: In November 2006, the Board of Supervisors accepted a Conceptual Design proposal under the Public Private Education Facilities and Infrastructure Act (PPEA) from First Choice Public Private Partners for the development of a Multi-Generational Recreation Center on property owned by English Construction Company along Woodhaven Road adjacent to Valley Pointe Business Park in North Roanoke County. The County advertised for competing proposals; however, no other proposals were submitted. First Choice Public Private Partners also submitted a check for $50,000 to defray the costs for reviewing a Detailed Design proposal and negotiating of a Comprehensive Agreement. Staff has advertised for construction management/owner's representative firms to provide these review and negotiation services and has begun the process of interviewing the firms. Staff believes these services to be necessary to make sure the detailed design proposal costs are fair, the level of design is appropriate, and to make sure the Comprehensive Agreement is negotiated in the best interest of the County. If the project moves forward to full design and construction, we contemplate asking the Board to appropriate additional funds to retain the firm to provide full construction management/owner's representation services for the duration of the project. The use of a construction management/owner's representative firm in PPEA projects was proven extremely beneficial to the County in the development of the new Public Safety Center and staff would recommend we again use this process for the Multi-Generational Recreation Center. FISCAL IMPACT: At this point, there is no obligation beyond the expenditure of the $50,000 fee submitted by First Choice Public Private Partners. ALTERNATIVES: 1) Authorize the County Staff to enter into a contract with a construction management/owner's representative firm to assist in Detailed Design phase review and negotiation of a tentative comprehensive agreement. This alternative also authorizes the appropriation of the $50,000 received from First Choice Public Private Partners for this purpose. 2) Do not authorize County staff to enter into a contract with a construction management/owner's representative firm. STAFF RECOMMENDATION: Staff recommends approval of alternative one. 2 ACTION NO. ITEM NO. o .:.::? 1)- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2007 AGENDA ITEM: Request to proceed with the detail design of the new South County Library on the Merriman site SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: Diana Rosapepe Director of Libraries Elmer C. Hodge cf!-- /f~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In September 2004, staff began looking for a site for a new South County library. Ten potential sites were identified. These sites were visited and ranked based on a predetermined set of evaluation criteria by staff and the Library board. On August 9, 2005, these sites were reviewed with the Board of Supervisors. At the conclusion of that meeting, the Board asked staff to get a professional evaluation of the suitability of four of the sites. The Merriman site has remained as the one site that was available, affordable, and usable. The site does have wetlands and land in the 100 year floodplain. The library building itself will be completely out of the floodplain and the wetlands. We have done extensive test borings to make sure that the soils are suitable. Rather than mitigating the wetlands, we are building them into the plan as an educational and recreational feature of the site. We will enhance the wetlands and feature them with walking paths that will connect to the parks on two sides of the property. This will also add to the passive recreation areas as outlined in the Parks and Recreation Master Plan. We will work with Parks and Recreation to find grant funding to develop this area. The 56,000 square foot building will include over 11,000 square feet of community space, which can be closed off from the remainder of the library for after hours use. This section will include a large meeting room that can be subdivided into smaller rooms, an auditorium, a coffee shop with a drive-up window, a large computer lab, and the Young Adults section. The library will contain a themed children's area, a quiet reading room, individual study rooms, a variety of computer access stations, as well as the traditional fiction, non-fictions, audio-visual, and reference sections. FISCAL IMPACT: $2,016,838 has currently been appropriated to this project. Of this amount, $271,283 was used to purchase land on Grandin Road Extension. We do not need an additional appropriation at this time, but this amount will not be included in the final budget for the library. The site on Grandin Road Extension will be land banked for a future County project. STAFF RECOMMENDATION: Staff requests Board approval to proceed with the detail design of the library on the Merriman site, based upon the discussions in the earlier work session.