HomeMy WebLinkAbout1/23/2007 - Adopted Board Records
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 23,2007
RESOLUTION 012307-1 EXPRESSING THE APPRECIATION OF
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO
ROBERT J. IMBODEN, PARKS, RECREATION AND TOURISM
DEPARTMENT, UPON HIS RETIREMENT AFTER SIX YEARS OF
SERVICE
WHEREAS, Robert J. Imboden was first employed by Roanoke County on
October 5, 2000, as a Parks Maintenance Worker for the Parks, Recreation and
Tourism Department; and
WHEREAS, Mr. Imboden retired from Roanoke County on December 1, 2006,
after six years and two months of service; and
WHEREAS, Mr. Imboden assisted the Parks Division by using his highly trained
skills and abilities as an equipment operator, carpenter, and general construction
tradesman in the construction of many park projects throughout Roanoke County,
including the restoration and rededication of Camp Roanoke; and
WHEREAS, Mr. Imboden provided valuable support for the care of the park
system which included making repairs and general maintenance; and
WHEREAS, Mr. Imboden, through his employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens by building and
promoting safe and aesthetically maintained parks for the enjoyment of all Roanoke
Valley citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to ROBERT J. IMBODEN for more than six years of capable, loyal,
and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, McNamara
NAYS: None
ABSENT: Supervisor Flora
A COpy TESTE:
1;ulllQ J. &tJ~iJ
Diane S. Childers, CMC
Clerk to the Board of Supervisors
2
ACTION NO. A-012307-2
ITEM NO.
E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 23, 2007
AGENDA ITEM:
Authorization to execute a fiscal agent agreement and an
investment agreement with the Western Virginia Water
Authority
SUBMITTED BY:
Diane Hyatt
Chief Financial Officer
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The County of Roanoke currently serves as the fiscal agent for the Western Virginia Water
Authority (WVWA), based upon the terms of the operating agreement among the WVWA,
the City of Roanoke, and the County of Roanoke, dated June 30, 2004. We would like to
formalize this arrangement with a Fiscal Agent Agreement (Attachment A) that defines
the fiscal agent's role to include such items as the maintenance of general ledger, pooled
cash, vendor payments and the payroll function. The fee for this arrangement is also
formalized in this agreement to be $75,000 annually. In addition, this agreement is for a
specific period of time, which is through June 30, 2008.
I n addition, the WVW A has asked for the ability to invest some of their funds on their own,
outside of the County pooled cash arrangement that is invested by the County Treasurer.
The Investment Agreement (Attachment B) has been developed to do the following:
1. Eliminate the County liability for funds that are invested by the WVWA.
2. Specify the amount of funds that the WVWA must keep in the County pooled cash
account, in order to meet all monthly obligations that may be incurred.
3. Specify the procedures for withdrawal of funds by the WVWA, so that it does not
adversely affect the County Treasurer's investments.
The WVWA approved these agreements at their meeting on January 18, 2007.
FISCAL IMPACT:
The Fiscal Agent Agreement will generate $75,000 annually for the County of Roanoke. In
previous years, the WVWA has paid approximately $50,000 annually for this service. This
revenue is part of the overall general fund revenues.
STAFF RECOMMENDATION:
Staff requests authorizing the County Administrator to execute the Fiscal Agent Agreement
and the Investment Agreement in substantially the form presented here, after approval as
to form from the County Attorney.
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
Yes No Absent
Mr. Wray ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. Flora D D ~
Mr. McNamara ~ D D
c: Diane Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
Paul Mahoney, County Attorney
2
Attachment A
Fiscal Agent Agreement
Between
The County of Roanoke
And
The Western Virginia Water Authority
This agreement is made the day of January, 2007, by and between the Board of Supervisors
of Roanoke County (the MCounty"), a political subdivision of the Commonwealth of Virginia, and The
Western Virginia Water Authority (the "Authority") , a political subdivision of the Commonwealth of Virginia.
RECITALS
1. The Western Virginia Water Authority was created by an agreement dated June 30, 2004 made
among the County of Roanoke, Virginia and City of Roanoke, Virginia. The Authority has all the powers
granted a water and wastewater authority by law and by the provisions of Title 15.2 Chapter 51 of the Code
of Virginia (1950), as amended.
2. In section 5.2 and 5.3 of the operating agreement, the County agrees to assist the Authority in the
areas of finance, procurement, payroll, and risk management.
AGREEMENT
The County is hereby authorized to serve as Fiscal Agent for The Authority. As such, The Authority and the
County agree to the provisions outlined below:
1. Maintenance of Books. The Cou nty will establish a separate fund(s) on the County financial system
to maintain the financial records of the Authority.
2. Pooled Cash. As part of the overall pooled cash concept that is used by the County, the cash of the
Authority will be pooled with the cash of the County and other agencies that the County serves as
fiscal agent. As such, the Treasurer of the County is authorized to make investments for the pooled
cash.
3. Interest Income. At the end of each month, the County allocates interest income eamed during that
month to all of the funds based upon the percentage participation on the pooled cash.
4. Loss on Investments. In the unlikely event that the County pooled cash has a loss on an
investment through default, market decline, or other reason, the Authority will share in the loss
using the methodology described in paragraph 3.
5. Revenues. All cash revenues of the Authority, except for investment income on outside
investments, will be deposited with the County Treasurer.
6. Pavrnent of Vendors. The Authority will make vendor payments for the Authority. These payments
will be made in a manner consistent with County procedures. These payments will be combined
into the norma' County vendor payment process.
7. Pavrnent of Pavroll. The County will establish a separate company on the County Human
Resources/Payroll system to maintain the employees of the Authority. The Authority will process
the payroll for the Authority. These payments will be made in a manner consistent with County
procedures and will follow the County payroll cycle.
6. Processina of Payroll Taxes. The Authority will file all payroll taxes for the Authority.
9. Procurement. The Authority will be responsible for the Procurement function however the County
will assist to the extent that they have available resources.
10. Risk Manaaement. The Authority will be responsible for the Risk Management function however
the County will assist to the extent that they have available resources.
11. Audit. The Authority will procure an audit firm for the Authority audit. The Authority will maintain
overall responsibility for the integrity of the financial records however the County will assist to the
extent that they have available resources.
12. Financial Reports. The County will make available to the Authority all existing financial reports.
13. Errors and Omissions. It is the responsibility of the Authority to make sure that all of its financial
information is correct, accurate, and complete.
14. Ownership. All funds and obligations of the Authority are the property and responsibility of the
Authority. Upon termination of this Agreement, all funds and obligations will be remitted to the
Authority, or its new fiscal agent.
15. Cost. The fiscal agent administrative services outlined above will be provided for a fee of $2,063 a
month ($25,000 annually) beginning July 1,2007. Access and use of the County's Financial System
and Human Resources/Payroll System will be provided for a fee of $54,020.45 for 2006-07 as
previously billed and $50,000 for 2007-06. The County will invoice the Authority for this service on
an annual basis. The Authority will pay the invoice within 30 days.
2
16. Term. This agreement shall begin on January_, 2007 and shall terminate on June 30, 2008.
The Authority may terminate this agreement earlier with 60 days written notice. The County
Treasurer is not required to cash any investment before maturity in order to transfer funds because
of this early termination.
In witness whereof, the parties have caused this Agreement to be executed by their authorized officers.
BOARD OF SUPERVISORS OF ROANOKE COUNTY
By:
Its:
WESTERN VIRGINIA WATER AUTHORITY
By:
Its:
3
Attachment B
Investment Agreement Between
the Western Virginia Water Authority and the
County of Roanoke, VA
The County of Roanoke, Virginia (the "County") is acting as the Fiscal Agent for the Western Virginia
Water Authority (the "Authority") , in accordance with Section 5.2 of the Operating Agreement between the
Western Virginia Water Authority, the City of Roanoke. and the County of Roanoke, dated June 30, 2004 (the
"Agreement"). Based on the Agreement, the Authority has access to the general ledger and payroll systems
of the County, and all cash of the Authority is currently invested by the County Treasurer in a pooled cash
arrangement.
At this time, the Authority would like to begin investing some of its funds separately in its own name.
To this end. the parties agree to the following:
1. The Authority agrees to leave a minimum balance of $8 million invested in the County pooled cash.
This amount must be in the pooled cash on the last day of each month. These funds will continue to
be invested by the County Treasurer and interest income will be allocated back to the Authority on a
monthly basis. The amount will allow the Authority to
a. Cover any expenditures that may occur on a monthly basis
b. Allow the Authority some flexibility in maintaining their outside investments that have not
reached maturity when funds are needed for payment, and
c. Cover capital expenditures until the reimbursement from bond proceeds are received.
2. The Treasurer of the Authority has complete authorization and responsibility for the funds that are
transferred from the County pooled cash to separate investment accounts. It is the Authority
Treasurer's responsibility to make sure that these investments are made in accordance with the
Authority's investment policy. The County will continue to invest the County's pooled cash in
accordance with the County's investment account without regard to any other investments the
Authority may have.
3. The County will assist the Authority in establishing one (1) separate general ledger account in each of
the Authority's Subfunds in the County's accounting system for outside investments. It is the
Authority's responsibility to maintain separate worksheets to account for the individual investments
that are made within each of these accounts.
4. The Authority agrees to limit the withdrawals from the County pooled cash to three (3) separate
transactions a month.
5. The Authority Treasurer will give the County Treasurer and the County Director of Finance three (3)
working days email notification of his intention to transfer or withdraw funds from the County pooled
cash account. Amounts in excess of $1 million must be transferred by wire transfer through the
County Treasurer. Any bank fees as a result of these transactions will be billed to the Authority. The
County Treasurer will not be required to liquidate any investments before maturity in order to meet the
request of the Authority.
6. The initial withdrawal of cash from the County pooled cash will be coordinated with the County
Treasurer to allow sufficient time for current investments to reach maturity. Because of the
anticipated size, this initial withdrawal of cash will take longer than the three (3) working days
mentioned in Item 5, but will occur as quickly as possible. The County Treasurer will not be required
to liquidate any investments before maturity in order to meet the request of the Authority.
7. The Authority Treasurer will notify the County Treasurer when any transfers in excess of $1 million are
transferred from outside investments back to the pooled cash, informing him of the intended length of
time that these funds will be included in the pooled cash.
8. In the event that the Authority has a negative cash balance at the end of any month, this agreement
with be terminated and all investments will be returned to the County pooled cash as they reach
maturity.
9. This agreement supplements the Fiscal Agent Agreement between the County of Roanoke and the
Western Virginia Water Authority dated ,2007.
Effective Date:
County of Roanoke
Western VA Water Authority
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 23,2007
RESOLUTION 012307-3 OF THE BOARD OF SUPERVISORS OF
THE COUNTY OF ROANOKE, VIRGINIA, DECLARING ITS
INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF A
FINANCING FOR CERTAIN COSTS OF A NEW LIBRARY
The Board of Supervisors of the County of Roanoke, Virginia (the "County") has
determined that it may be necessary or desirable to advance money to pay the costs of
designing, constructing and equipping a new library (the "Project").
NOW, THEREFORE, BE IT RESOLVED BYTHE BOARD OF SUPERVISORS OF
THE COUNTY OF ROANOKE, VIRGINIA:
1. The Board of Supervisors adopts this declaration of official intent under
Treasury Regulations Section 1.150-2.
2. The Board of Supervisors reasonably expects to reimburse advances made
or to be made by the County to pay the costs of designing, constructing and equipping the
Project from the proceeds of its debt or other financing. The maximum amount of debt or
other financing expected to be issued for the design, construction and equipping the
Project is $15,000,000.
3. This resolution shall take effect immediately upon its adoption.
On motion of Supervisor Wray, the foregoing resolution was adopted by the Board
of Supervisors at its meeting on January 23, 2007 by the following roll call vote:
Member
Supervisor Wray
Supervisor Church
Supervisor Altizer
Supervisor McNamara
Vote
Aye
Aye
Aye
Aye
Absent:
Supervisor Flora
A COP)' TESTE: %1
fJ$O A~. 0 ij!JUJ)
Diane S. Childers, CMC, Clerk, Board of Supervisors
County of Roanoke, Virginia
c: Diane Hyatt, Chief Financial Officer
Rebecca Owens, Director, Finance
Diana Rosapepe, Director, Library Services
I hereby certify that the foregoing is a true and correct copy of Resolution 012307-3
adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote with
Supervisor Flora absent on Tuesday, January 23, 2007.
Brenda J. Holton, Deputy Clerk
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 23, 2007
RESOLUTION 012307-4 ABANDONING A PORTION OF BENOIS
ROAD (STATE ROUTE 633), CAVE SPRING MAGISTERIAL DISTRICT,
REQUESTING ACCEPTANCE OF A NEW PORTION OF BENOIS
ROAD, AND GUARANTEEING RIGHT-OF-WAY FOR THE NEW
PORTION OF BENOIS ROAD
WHEREAS, construction of access facilities serving the Mennell Milling Company
complex at the end of State Route 633, Benois Road, Cave Spring Magisterial District,
requires the existing turnaround facility to be relocated: and
WHEREAS, the proposed reconfiguration of the turnaround facility has been
reviewed by County staff and the Virginia Department of Transportation and found
satisfactory: and
WHEREAS, this Board was provided a composite drawing of the proposed
reconfiguration, which is incorporated herein and made a part hereto.
NOW THEREFORE, THIS BOARD does hereby approve the realignment of
Benois Road as shown on the composite drawing; and
BE IT FURTHER RESOLVED, pursuant to ~33.1-155, Code of Virginia, this
Board orders abandoned as part of the secondary system of state highways the portion
of State Route 633, Benois Road, from Point A (located 0.34 miles from State Route
904) to Point B (located 0.35 miles from State Route 904), a distance of 0.01 miles; and
BE IT FURTHER RESOLVED, this Board requests the Virginia Department of
Transportation to accept that part of State Route 633, Benois Road, from Point A
(located 0.34 miles from State Route 904) to Point C (located 0.37 miles from State
Route 904), a distance of 0.03 miles, for maintenance as part of the secondary system
of state highways under its jurisdiction; and
BE IT FURTHER RESOLVED, this Board hereby guarantees the right of way for
the new location, as depicted on the composite drawing, as well as any necessary
easements for fills or drainage for said roadway portion, to be clear and unencumbered;
and
BE IT FINALLY RESOLVED, this resolution shall become effective at such time
as officials of the Virginia Department of Transportation deem the construction of the
relocated turning facility is complete and in accordance with appropriate standards of
design and construction.
On motion of Supervisor Wray to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, McNamara
NAYS: None
ABSENT: Supervisor Flora
A COPY TESTE:
&10.10 )'~. tlllU/l)
Diane S. Childers, CMC
Clerk to the Board of Supervisors
c: Jill Loope, Assistant Director, Economic Development
Doug Chittum, Director, Economic Development
Arnold Covey, Director, Community Development
2
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ACTION NO. A-012307-5
ITEM NO. E-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 23, 2007
AGENDA ITEM:
Request for authorization to execute a modification agreement
between the County of Roanoke, the Roanoke County
Economic Development Authority (EDA), and Novozymes
Biologicals, Inc.
SUBMITTED BY:
Jill Loope
Assistant Director of Economic Development
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval
SUMMARY OF INFORMATION:
Roanoke County entered into a performance agreement with Novozymes Biologicals on
November 29, 2001, which provided for an economic development grant and certain other
considerations to the company based upon measurable performance goals. The proposed
development was to be implemented in two phases; Phase I included the construction of a
20,000 sq. ft. office, administration and research and development facility with a minimum
investment of $2 million in improvements, $520,000 in new equipment and the employment
of at least 34 people. To date, Novozymes has exceeded these projections at their facility
located in Roanoke County's Center for Research and Technology.
Phase II of the project included the construction of an approximately 85,000 sq. ft.
manufacturing facility, resulting in a minimum investment of $4.6 million in building
improvements and $3.5 million in new and relocated equipment within five years of the
date of the agreement. Due to several corporate acquisitions and related restructuring
initiatives, Novozymes has not met the December 31, 2006, deadline for this phase of
development. Therefore, Novozymes is requesting a two-year extension to the
performance agreement to allow them additional time to implement Phase II of the project.
The performance agreement requires a payment of $170,000 for the Phase I land costs if
the December 31,2006 deadline is not met. The proposed modification agreement allows
for a two-year extension of the contract, in exchange for an increase in the land cost by 6%
per year.
FISCAL IMPACT:
There is no negative fiscal impact with this project, and the County will realize a 6%
increase in revenue on the land cost if the modification agreement is executed.
STAFF RECOMMENDATION:
Staff recommends authorizing the execution of the modification agreement between the
County of Roanoke, the Roanoke County Economic Development Authority (EDA), and
Novozymes Biologicals, Inc.
VOTE:
Supervisor Church motion to approve staff recommendation
Motion Approved
Yes No Absent
Mr. Wray ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. Flora D D ~
Mr. McNamara ~ D D
c: Jill Loope, Assistant Director, Economic Development
Doug Chittum, Director, Economic Development
Rebecca Owens, Director, Finance
Paul Mahoney, County Attorney
Billy Driver, Real Estate Assessment
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, JANUARY 23,2007
ORDINANCE 012307-6 AUTHORIZING CONVEYANCE OF AN EASEMENT
TO MOUNTAIN BROOK DEVELOPMENT, INC. THROUGH PROPERTY
OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS AT
VINYARD PARK (TAX MAP NO. 61.05-02-01 AND 61.05-02-02) TO
PROVIDE A MAINLINE SANITARY SEWER CONNECTION FROM THE
PROPOSED MOUNTAIN BROOK SUBDIVISION LOCATED WITHIN THE
CITY OF ROANOKE CORPORATE LIMITS TO THE GLADE CREEK
SANITARY SEWER INTECEPTOR LOCATED ALONG THE SOUTH SIDE
OF THE NORFOLK & WESTERN RAILROAD RIGHT-OF-WAY IN
VINYARD PARK, VINTON MAGISTERIAL DISTRICT
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of
two parcels of land containing 53.038 acres off Berkley Road in the County of Roanoke,
Virginia, designated on the Roanoke County Land Records as Tax Map Nos. 61.05-02-01
and 61.05-02-02; and,
WHEREAS, Mountain Brook Development, Inc. has requested the conveyance of
an easement across this property to provide for a mainline sanitary sewer connection from
the proposed Mountain Brook Subdivision located within the City of Roanoke corporate
limits to the Glade Creek sanitary sewer interceptor located along the south side of the
Norfolk & Western Railroad right-of-way within Vinyard Park; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including easements, shall be
accomplished by ordinance; the first reading of this ordinance was held on January 9,
2007; and the second reading was held on January 23,2007.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke
County, the interests in real estate to be conveyed are hereby declared to be surplus, and
are hereby made available for other public uses by conveyance to Mountain Brook
Development, Inc. for a mainline sanitary sewer connection from the proposed Mountain
Brook Subdivision located within the City of Roanoke corporate limits to the Glade Creek
sanitary sewer interceptor located along the south side of the Norfolk & Western Railroad
right-of-way within Vinyard Park.
2. That conveyance to Mountain Brook Development, Inc. of a sanitary sewer
easement as shown and described as ". . . Proposed 20' S.S.S" (400 sq. ft.) on a plat
entitled "Easement Sketch for Roanoke County Board of Supervisors showing . . .
Proposed 20' Public Sanitary Sewer Easement" being granted by Roanoke County Board
of Supervisors to Mountain Brook Development, Inc, Situated on Tax #61.05-02-01 and
61.05-02-02 (Plat Book 28, Page 71) Vinton Magisterial District" prepared by Balzer and
Associates, Inc., dated November 1,2006, a copy of which is attached hereto as Exhibit A,
is hereby authorized and approved.
3. That the County accepts the payment of $1500.00 as fair market value
compensation for this easement and that this sum is appropriated to the Department of
Parks, Recreation and Tourism Capital Maintenance Fund.
4. That the County Administrator, or any assistant county administrator, IS
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
2
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Wray, Church, Altizer, McNamara
NAYS: None
ABSENT: Supervisor Flora
lOPY TESTE:
UQ/OJ \~. CilkJ
Diane S. Childers, CMC
Clerk to the Board of Supervisors
c: Pete Haislip, Director, Parks, Recreation & Tourism
Paul Mahoney, County Attorney
Arnold Covey, Director, Community Development
Tarek Moneir, Deputy Director, Development
Philip Thompson, Deputy Director, Planning
3
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THE INTENT OF THIS SKETCH IS TO SHOW THE LOCATION OF A PROPOSED 20'
PUBLIC SAN(TARV SEWER EASEMENT AND IS NOT INTENDED TO REPRESENT A
COMPLETE FIELD SURVE:V OF THE PROPERTY.
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DRIVE
53.038 ACRES FROM RECORDS
Ra4. co. TI4X MAP #'5
61.05-2-1 4r 61.05-2-2
N4S.27'J8''W 777. 16'
N/F
CECIL D. & JUDITH H. HARRIS
DB 1536, PG. 858
T. M. ,f 70.20. 105(ROA cry)
NOTES:
1. OWNER OF RECORD: ROANOKE COUNTY
BOARD OF SUPERVISORS
2. LEGAL REFERENCE: PLAT BOOK 28,
PAGE 71
3. TAX MAP #'S 61.05-2-1 & 61.05-2-2
4. UNDERGROUND UTILITY
SERVICE LINES
NiO?4'17"W 670.17'
BERKLEY ROAD
30' R/W
/
/
EASEMENT SKETCH FOR
ROANOKE COUNTY BOARD
OF SUPERVISORS
SHOWING A PROPOSED 20' PUBLIC
SANITARY SEWER EASEMENT CROSSING
53.038 ACRES SHOWN ON
"PLAT SHOWING (53.038 AC.) BEING TRANSFERRED
FROM THE CITY OF ROANOKE, VIRGINIA
TO ROANOKE COUNTY, VIRGINIA"
PLAT BOOK 28. PAGE 71
VINTON MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
NOVEMBER 1, 2006
JOB #R0500378.00 SCALE: 1 ""'200'
TEL: 540-772-9580 FAX: 540-772-8050
PLANNERS ARCHITECTS ENGINEERS SURVEYORS CHK:
Balzer & Associates, Inc. 1208 Corporate Circle Roanoke Va. 24018
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 23,2007
RESOLUTION 012307-7 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for January
23, 2007, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 4, inclusive, as follows:
1. Approval of minutes - January 9, 2007
2. Request from the Sheriffs Office to accept and appropriate grant funds totaling
$145,376 from the Department of Criminal Justice Services for a criminal justice
record system improvement program
3. Request from the Police Department to accept and appropriate grant funds
totaling $2,000
4. Acceptance of Peebles Lane, Windsor Hills Magisterial District, into the Virginia
Department of Transportation Secondary System
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, McNamara
NAYS: None
ABSENT: Supervisor Flora
A COPY TESTE:
fJl[IJ(L,& ChUM!))
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: File
Rebecca Owens, Director, Finance
Gerald Hold, Sheriff
Ray Lavinder, Chief of Police
Lt. David McMillan, Grant Coordinator
2
ACTION NO. A-012307-7.a
ITEM NO.
J-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 23, 2007
AGENDA ITEM:
Request from the Sheriffs Office to accept and appropriate
grant funds totaling $145,376 from the Department of
Criminal Justice Services for a criminal justice record system
improvement program
SUBMITTED BY:
Gerald S. Holt
Sheriff
APPROVED BY:
Elmer C, Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Sheriffs Office has received approval for the following grants which provide
continued funds from the Department of Criminal Justice Services for a criminal justice
records system improvement program:
1. Grant in the amount of $135,000. This grant requires a local match of $45,000 for a
total of $180,000. Matching funds are available in the Sheriffs Office budget.
2. Grant in the amount of $10,376. This grant requires a local match of $3,459 for a
total of $13,835. Matching funds are available in the Sheriffs Office budget.
This program will provide funds to purchase equipment that will further upgrade or
replace current the jail management system. The grants were approved by letter on
December 15, 2006, and both are for a twelve month-period from January 1, 2007
through December 31,2007.
FISCAL IMPACT:
There is no fiscal impact. Matching funds for both grants are available in the Sheriff's
Office budget; therefore, no additional funding from the Board of Supervisors is
required.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends acceptance and appropriation of grant funds totaling $145,376 from
the Department of Criminal Justice Services for a criminal justice record system
improvement program.
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
Yes No Absent
Mr. Wray ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. Flora D D ~
Mr. McNamara ~ D D
c: Gerald Holt, Sheriff
Rebecca Owens, Director, Finance
2
ACTION NO. A-012307-7.b
ITEM NO.
J-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 23, 2007
AGENDA ITEM:
Request from the Police Department to accept and
appropriate grant funds totaling $2,000
SUBMITTED BY:
James R. Lavinder
Chief of Police
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Police Department requests that the Board accept and
appropriate the following grants:
1. An aggressive driver enforcement grant from the Division of Motor Vehicles (DMV)
was approved earlier last year. After receiving the County's enforcement data, an
additional $1,000 was approved by the DMV.
2. A grant from Wal-Mart in the amount of $1,000 which will be used for general crime
prevention purposes.
FISCAL IMPACT:
No matching funds are necessary for these grants.
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of grant funding in the amount of
$2,000,
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
Yes No Absent
Mr. Wray ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. Flora D D ~
Mr. McNamara ~ D D
c: Ray Lavinder, Chief of Police
Lt. David McMillan, Grant Coordinator
Rebecca Owens, Director, Finance
2
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 23TH DAY OF JANUARY, 2007 ADOPTED THE FOLLOWING:
RESOLUTION 012307~7.c REQUESTING ACCEPTANCE OF PEEBLES
LANE, WINDSOR HILLS MAGISTERIAL DISTRICT, INTO THE
VIRGINIA .DEPARTMENT OF TRANSPORTATION SECONDARY
SYSTEM
WHEREAS, the streets described on the attached Addition Form LA-5(A) , fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999 for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form LA-5(A) to the secondary system of state highways, pursuant to 933.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the Residency Administrator for the Virginia Department of Transportation.
Moved by:
Seconded by:
Yeas:
Nays:
Absent:
Supervisor McNamara
None Required
Supervisors Wrav. Church. Altizer. McNamara
None
Supervisor Flora
A Copy Teste:
~i.ol0) ,g, t~1JwJ2
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: Virginia Department of Transportation
Arnold Covey, Director, Community Development
Teresa Becher, Transportation Engineering Manager
I hereby certify that the foregoing is a true and correct copy of Resolution 012307-7.c
adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote with
Supervisor Flora absent on Tuesday, January 23, 2007.
Brenda J. Holton, Deputy Clerk
2
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION
LENGTH RIGHT OF WAY
Miles Feet
0.12 50
ROADWAY WIDTH
Feet c to c
30
SERVICES
Houses
10
Peebles Lane - from the intersection with
Old Mill Road to its cul-de-sac.
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY DEVELOPMENT
Zeigler Downs North
Acceptance of Peebles Lane into the Virginia
Department of Transportation Secondary System.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 23,2007
RESOLUTION 012307-8 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor McNarama to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, McNamara
NAYS: None
ABSENT: Supervisor Flora
A COPY TESTE:
&[II~S tJJhl./l)
Diane S. Childers, CMC
Clerk to the Board of Supervisors
ACTION NO. A-012307-9
ITEM NO.
R-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 23, 2007
AGENDA ITEM:
Request approval and appropriation of funding in the amount
of $50,000.00 from the Minor County Capital Reserve and
accept and appropriate the $50,000.00 from Back Creek Fire
and Rescue, Inc. to fund optional two-bay design of the Back
Creek Station Addition.
SUBMITTED BY:
Richard E. Burch, Jr.
Fire and Rescue Chief
APPROVED BY:
Elmer C. Hodge, Jr.
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In a previous action, Roanoke County Fire and Rescue was approved funding in the
amount of $150,000.00 which was combined with $50,000.00 from Back Creek Fire and
Rescue, Inc. to construct a bay addition onto the Back Creek Fire and Rescue Station.
The pre-bid estimates for the total amount of the project were approximately $200,000.00.
Since A & E costs in the amount of$17,378.00 have already been paid, $182,622.00 of the
funds remain to complete the one-bay addition. The bids came in higher than expected
due to the cost of steel and other construction expenses. The base cost for the total
construction project is $199,500.00, resulting in a funding shortage of $16,878.00.
In addition, the architects proposed a design option to best make use of the land available
that provided for two additional bays instead of the original one bay. The overall project
cost would increase by $100,000.00 if this option was selected making the total project
$300,000.00 including the A & E fees. The cost analysis of this proposal provides for
greater value per dollar and the opportunity to meet the needs of the station for several
years to come.
Once again, Back Creek Fire and Rescue, Inc. has agreed to share a portion of the
additional costs. Their organization will provide $50,000.00 toward these construction
costs if the two-bay option is selected. The County would be responsible for the remaining
$50,000.00.
FISCAL IMPACT:
The total amount of the project is currently $216,878.00 for a one bay addition. Additional
funding in the amount of $16,878.00 is needed to complete the project as originally
proposed. If the design option to construct two bays is selected, the County would invest
an additional $50,000.00 in the project and Back Creek Fire and Rescue, Inc. would
commit an additional $50,000,00. To proceed with the two-bay design option and to
complete the subsequent construction, an additional $50,000.00 would need to be
appropriated to the Fire and Rescue Department from the Minor County Capital Reserve.
In addition, the $50,000.00 from Back Creek Fire and Rescue, Inc. would need to be
accepted and appropriated to the project.
ALTERNATIVES:
Option 1: Board approves and appropriates additional $50,000.00 in funding and accepts
and appropriates $50,000.00 from Back Creek Fire and Rescue, Inc. and
constructs a two-bay addition on the Back Creek Station.
Option 2: Board approves and appropriates an additional $16,878.00 to meet the base
cost of the bid and constructs a one-bay addition on the Back Creek Station.
STAFF RECOMMENDATION:
Staff recommends the approval and appropriation of funding in Option 1 in the amount of
$50,000.00 and the acceptance and appropriation of the $50,000.00 commitment from
Back Creek Fire and Rescue, Inc. to construct a two-bay addition on the Back Creek
Station,
2
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
Yes No Absent
Mr. Wray ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. Flora D D ~
Mr. McNamara ~ D D
c: Rick Burch, Chief, Fire & Rescue
Rebecca Owens, Director, Finance
3