HomeMy WebLinkAbout3/27/2007 - Regular
Roanoke County
Board of Supervisors
Agenda
March 27, 2007
Good afternoon and welcome to our meeting for March 27,2007. Regular meetings are
held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are
held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule
will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings
are now closed-captioned. Individuals who require assistance or special arrangements
to participate in or attend Board of Supervisors meetings should contact the Clerk to the
Board at (540) 772-2005 at least 48 hours in advance.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation:
Reverend Ed Dunnington
Christ the King Presbyterian Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
D. BRIEFINGS
E. NEW BUSINESS
1. Request to approve the health insurance rates for County and Schools for
fiscal year 2007-2008. (Diane D. Hyatt, Chief Financial Officer)
2. Request to approve the dental rates for County and Schools for fiscal year
2007-2008. (Rebecca E. Owens, Director of Finance)
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3. Request to adopt a resolution setting the allocation percentage for personal
property tax relief in Roanoke County for the 2007 tax year. (Rebecca E.
Owens, Director of Finance)
4. Request to adopt a resolution regarding regional water supply planning and
application for a fiscal year 2008 water supply planning grant. (Elmer C.
Hodge, County Adm inistrator)
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCES - CONSENT AGENDA: Approval of these items does not
indicate support for, or judge the merits of, the requested zoning actions but
satisfies procedural requirements and schedules the Public Hearings which will
be held after recommendation by the Planning Commission.
G. FIRST READING OF ORDINANCES
H. SECOND READING OF ORDINANCES
I. APPOINTMENTS
1. Grievance Panel
2. Roanoke Valley Greenway Commission
3. Western Virginia Water Authority
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Approval of minutes - March 13, 2007, and March 20, 2007
2. Acceptance of Stayman Drive into the Virginia Department of Transportation
Secondary System
3. Acceptance of New Barrens Court into the Virginia Department of
Transportation Secondary System
4. Acceptance of Albert Road, Cee Street, and Linn Drive into the Virginia
Department of Transportation Secondary System
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5. Request to authorize the filing of an application to rezone approximately 28.7
acres on Merriman Road for a Library
6. Request to adopt a resolution requesting approval by the Virginia Department
of Transportation (VDOT) of one proposed welcome sign in the Bonsack
community within a public right-of-way in Roanoke County
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Accounts Paid - February 2007
5. Statement of expenditures and estimated and actual revenues for the month
ended February 28, 2007
6. Public Safety Center Building Project Budget Report
7. Public Safety Center Building Project Change Order Report
O. CLOSED MEETING
P. WORK SESSIONS (Training Room - 4th floor)
1. Work session to discuss fiscal year 2007-2008 budget development. (Elmer
C. Hodge, County Administrator; Brent Robertson, Director of Management
and Budget)
EVENING SESSION
Q. CERTIFICATION RESOLUTION
R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Proclamation of appreciation to the Glenvar Youth Boosters (GYB) for their
contributions to Green Hill Park
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S. BRIEFINGS
1. Briefing by the Virginia Department of Rail and Public Transportation (DRPT)
regarding the Norfolk Southern Intermodal Facility site selection process and
potential locations in Roanoke County. (Elmer Hodge, County Administrator;
Matthew Tucker, Director - Department of Rail and Public Transportation)
1. PUBLIC HEARINGS
1. Public hearing to elicit citizen comment on the following items: (Brent
Robertson, Director of Management and Budget)
(a) General comment on the annual budget for fiscal year 2007-2008
(b) "Effective" tax rate increase resulting from real estate reassessments
(c) Real estate, personal property and machinery and tools tax rates
2. Request to adopt the following tax rates for calendar year 2007: (Brent
Robertson, Director of Management and Budget)
(a) Real estate tax rate of $1.09 per $100 assessed valuation
(b) Personal property tax rate of $3.50 per $100 assessed valuation
(c) Machinery and tools tax rate of $3.00 per $100 assessed valuation
3. Public hearing to receive comments on the Secondary Roads System Six-
Year Construction Plan for fiscal years 2007-2013 and the allocation of
secondary road funds for fiscal year 2007-2008. (Teresa Becher,
Transportation Engineering Manager)
(a) Approval of resolution for the Secondary Roads System Six-Year
Improvement Plan for fiscal years 2007-2013 and the allocation of
secondary road funds for fiscal year 2007-2008
U. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES
1. Second reading of an ordinance to vacate a 15' drainage easement dedicated
in Plat Book 10, Page 36, North Meadows Subdivision, Section 1, Block 2,
said drainage easement crossing Lots 7, 8, 9, 10, and 11, Section 1, Block 2,
and to accept dedication of a new drainage easement crossing the same
properties, Catawba Magisterial District. (Arnold Covey, Director of
Community Development)
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2. Second reading of an ordinance amending the Roanoke County Code by
amending Section 21-73, General Prerequisites to Grant of Division 3.
Exemption for Elderly and Disabled Persons of Chapter 21. Taxation to
increase the total combined net worth provisions for real estate tax exemption
for the elderly and disabled, and extending the application deadline for the
current tax year. (Paul M. Mahoney, County Attorney)
v. CITIZENS' COMMENTS AND COMMUNICATIONS
W. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Michael W. Altizer
2. Richard C. Flora
3. Michael A. Wray
4. Joseph B. "Butch" Church
5. Joseph P. McNamara
x. ADJOURNMENT
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ACTION NO.
ITEM NO. E-\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Request to approve the health insurance rates for County and
Schools for fiscal year 2007-2008
SUBMITTED BY:
Diane Hyatt
Chief Financial Officer
Elmer C. Hodge cL- -4/ #
County Administrator I ~
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
t--t' ~
SUMMARY OF INFORMATION:
The County of Roanoke and Roanoke County Public Schools participate in a joint health
insurance program for eligible employees. The Roanoke Valley Resource Authority
(RVRA) and the Western Virginia Water Authority (WVWA) also participate in our plan.
This medical plan is self-funded with reinsurance coverage to protect the financial risk
assumed. Under the current contract, reinsurance is composed of two elements: specific
and aggregate stop loss. The specific stop loss threshold is $200,000. Specific
reinsurance protects the plan from any catastrophic claims paid on a member during the
plan year. The aggregate limit of 110 percent protects the total financial liability assumed
for the plan at 10 percent above "expected" claims level. The plan purchases
administrative services, access to network physicians and facilities, and claims
administration from Anthem.
The initial renewal proposed by Anthem requested a 13.7 percent increase for fiscal year
2007-08. Subsequently, this increase was negotiated down to an overall increase of 7.3
percent with the benefit design changes noted below. This increase compares favorably to
national and regional medical plan trends of 9 percent to 10 percent.
Since the plan is self-funded, the actual claims paid on the program are used to establish
rates for the County, Schools, RVRA, and WVWA as well as employee contributions.
During this past year three primary cost drivers were identified:
. Prescription drug expenses in our group have increased by 13 percent and are
increasing faster than the national norm (less than 10 percent). Both the number of
prescriptions filled and the higher use of non-preferred (Tier 3) brand drugs are driving
the higher than expected claims.
. The group experienced an increase in "large" claims paid on members this year, 41
members with claims in excess of $50,000, compared to the prior year with 29
members exceeding $50,000 in claims.
. The final cost driver influencing the rate increase is the retiree population (299 school
retirees and 239 county retirees). Retirees under age 65 have a projected yearly cost
which is almost two times higher than the average annual cost of an active employee.
These pre-65 retirees comprise 76 percent of the retirees covered in our plan.
Medicare eligible retirees are also contributing to the expense of the plan, especially to
the pharmacy program.
On March 12, 2007 Finance, Human Resources, and employee representatives for the
County, Schools, RVRA, and WVWA met to review the renewal and discuss
recommendations for the 2007-08 plan year. In order to address the primary cost drivers
above (which will also impact future year rate increases) and reduce the renewal increase
for 2007-08, the following benefit changes were recommended by the committee and will
be implemented:
1. Change the coinsurance on the plan from 10 percent to 20 percent. Medical plan co-
pays as well as the out of pocket limit will remain the same. This change reflects the
same benefit offered at other government and school entities in the area.
2. Revise the prescription drug benefit from $10 generic/$20 preferred brand/$35 non-
preferred brand at a retail pharmacy to $10 generic/$25 preferred brand/$40 non-
preferred brand (two times these co-pays for up to a 90 day supply by mail). Our group
has excellent generic drug utilization but has higher than normal usage of Tier 3 drugs
that have therapeutic alternatives available at a lower cost.
Changing these two benefits will reduce the projected plan expenses by over $825,000
and made it possible to reduce the overall increase in premiums to 7.3 percent.
Attachment A shows the current and proposed rates for County of Roanoke eligible
employees as well as the monthly increase in cost. The School Board is scheduled to
adopt this proposal at their meeting on March 26,2007.
In addition, Anthem will honor their commitment to wellness and will partner with the
County and Schools again next year and provide funding of $50,000 for wellness efforts
coordinated with Anthem. The funding was used this yearto host a Wellness Symposium
for county and school employees serving on wellness committees in their buildings and to
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provide some start-up funding for wellness materials and activities within the individual
schools.
The committee also discussed the retiree medical program, eligibility requirements, plan
design, and County/Schools contributions. This was especially important to review in light
of the upcoming GASB 45 reporting standards whereby public employers will be required to
recognize the ultimate financial liability of employees' postretirement medical and dental
plan costs. During the 2007-08 fiscal year, staff will review the cost of retiree insurance
and the liability which we will need to record as of June 30, 2008, based on GASB 45.
Staff will present recommended changes to the Board by December 31, 2007, with a
planned implementation for the changes by July 1,2008. As a first step in addressing the
GASB 45 liability, it is recommended that any savings resulting from the negotiation of the
renewal be set aside for the County retiree health insurance liability.
FISCAL IMPACT:
The fiscal impact of the renewal at an overall increase of 7.3 percent will be included in the
2007-2008 budget process.
STAFF RECOMMENDATION:
Staff recommends approval of the attached health insurance rates for fiscal year 2007-08
with Anthem.
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Attachment A
Roanoke County and Roanoke County Schools
Health Insurance Renewal Rates
2007 -2008
PPO Plan Design Increase
Monthly County Employee Employee for
Premium Benefit Rate Pays Employee
Current 2006-2007
Subscriber Only 418.18 373.74 44.44 10.63%
Subscriber + 1 minor 590.34 384.90 205.44 34.80%
Family 968.50 589.92 378.58 39.09%
Married School & County Couple 968.50 760.28 208.22 21.50%
Renewal 2007-2008 PPO Plan Design
Subscriber Only 448.72 401.04 47.68 10.63% $ 3.24
Subscriber + 1 minor 633.44 413.00 220.44 34.80% $ 15.00
Family 1039.20 633.00 406.20 39.09% $ 27.62
Married School & County Couple 1039.20 815.78 223.42 21.50% $ 15.20
Subscriber Onl
Subscriber + minor
Famil
Medicare Carve Out
Total Members
Current Membershl
Coun Schools
528 1305
54 122
281 532
103 14
966 1973
ACTION NO.
ITEM NO.
E.--~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Request to approve the dental rates for County and Schools
for fiscal year 2007-2008
SUBMITTED BY:
Rebecca Owens
Director of Finance
Elmer C. Hodge c;{?,--- ~~/'?
County Administrator - ?:> L-
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~o.(~
SUMMARY OF INFORMATION:
The County of Roanoke and Roanoke County Schools participate in a fully insured group
dental insurance program for their eligible employees and retirees. The provider is Delta
Dental and the group includes members from the Roanoke Valley Regional Health Care
Consortium.
An additional benefit to the dental insurance program was added at no additional cost and
is designed for individuals who have been diagnosed with diabetes or are pregnant. The
benefit provides affected individuals with an additional cleaning per year.
Dental rates for employees are brought to the Board during the spring, for approval. The
dental rates will need to be increased for 2007-08 as outlined on Attachment A. Retirees
pay the entire amount of the premium.
FISCAL IMPACT:
The fiscal impact of the renewal will increase the County budget $15,000 and the School
budget $25,000. These increases are included in the draft 2007-08 budgets of the County
and Schools.
STAFF RECOMMENDATION:
Staff recommends approving the attached dental insurance rates for fiscal year 2007-08.
Attachment A
Roanoke County and Roanoke County Schools
Dental Insurance Renewal Rates
2007 -2008
Dental Plan Increase
Monthly County Employee Employee for
Premium Benefit Rate Pays Employee
Current 2006-07
Subscriber Only 23.38 16.96 6.42 27.46%
Subscriber + 1 38.06 20.16 17.90 47.03%
Family 65.86 28.20 37.66 57.18%
Married School & County Couple 65.86 45.14 20.72 31.46%
Renewal 2007-2008 Dental Plan
Subscriber Only 24.56 17.82 6.74 27.44% $ 0.32
Subscriber + 1 39.96 21.16 18.80 47.05% $ 0.90
Family 69.16 29.62 39.54 57.17% $ 1.88
Married School & County Couple 69.16 47.40 21.76 31.46% $ 1.04
Current Membership I
County Schools
Subscriber Only 399 925
Subscriber + minor 162 347
Family 225 485
Retirees 100 434
Total Members 886 2191
ACTION NO.
ITEM NO.
~-"3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Request to adopt a resolution setting the allocation percentage
for personal property tax relief for the 2007 tax year
SUBMITTED BY:
Rebecca Owens
Director of Finance
Elmer C. Hodge ~ j-(~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
The Personal Property Tax Relief Act (PPTRA or the Act) of 1998 established a state-wide
program to provide relief to owners of personal use motor vehicles. The 1998 Act
envisioned a five-year phase-in of relief expressed as a percentage of the bill related to the
first $20,000 of personal use vehicle value. Costs soared and the percentage was frozen
at 70 percent in 2001 .
In 2004 and 2005, additional legislation was passed to amend the original Act. This
legislation capped PPTRA at $950 million for all Virginia localities for tax years 2006 and
beyond. PPTRA funds are allocated to individual localities based on each government's
pro rata share of tax year 2004 payments from the State. The County's share of the $950
million is $12,229,857.
At the December 20,2005, board meeting, Ordinance 122005-10 amending the Roanoke
County Code by adding a new Section 21-225 to provide for the implementation of the
2004-2005 changes to the Personal Property Tax Relief Act (PPTRA) of 1998 was
adopted by the Board of Supervisors.
In 2006, County staff used the PPTRA allocation model developed by the State to calculate
the rate for the County which was 65.13 percent. These calculations proved to be very
accurate and the amount collected with the calculation was almost as if the old method of
personal property tax collection were in place.
In 2007, once again County staff computed the effective reimbursement rate based upon
both historical trends and the current tax assessment book. The PPTRA allocation model
developed by the State was used to calculate the rate for the County which is 63.50
percent. This percentage is similar to neighboring localities that are ready to adopt their
resolutions. The rate for the Town of Vinton will be 63.24 percent.
The Board is required by the State to annually adopt a resolution setting the percentage
reduction in personal property for that year. The attached resolution establishes the
percentage reduction at 63.50 percent for the 2007 tax year.
FISCAL IMPACT:
The percentage reduction is calculated to distribute the $12,229,857 block grant allocation
from the State in the manner described above. If the calculation is correct, the total
personal property tax collected will be the same as if the old method of personal property
tax collection were in place. There will be some timing delays in the receipt of the State
funds since they are now being received in the following fiscal year (2007-08), but we will
be allowed to accrue these funds back to the 2006-07 year for accounting purposes so
that our budget will be balanced.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution which establishes the percentage
reduction for personal property tax relief at 63.50 percent for Roanoke County for the 2007
tax year.
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27,2007
RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR
PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR
TH E 2007 TAX YEAR
WHEREAS, in accordance with the requirements set forth in Section 58.1-3524
(C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of
the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief
Program or "PPTRA") of Chapter 951 of the 2005 Acts of Assembly and qualifying
vehicle with a taxable situs within the County commencing January 1, 2007, shall
receive personal property tax relief; and
WHEREAS, this Resolution is adopted pursuant to Ordinance 122005-10
adopted by the Board of Supervisors on December 20,2005.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, as follows:
1. That tax relief shall be allocated so as to eliminate personal property taxation
for qualifying personal use vehicles valued at $1,000 or less.
2. That qualifying personal use vehicles valued at $1,001-$20,000 will be
eligible for 63.50 percent tax relief.
3. That qualifying personal use vehicles valued at $20,001 or more shall only
receive 63.50 percent tax relief on the first $20,000 of value; and
4. That all other vehicles which do not meet the definition of "qualifying" (for
example, including but not limited to, business use vehicles, farm use vehicles, motor
homes, etc.) will not be eligible for any form of tax relief under this program.
5. That the percentages applied to the categories of qualifying personal use
vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke
County by the Commonwealth of Virginia.
6. Supplemental assessments for tax years 2005 and prior shall be deemed
, non-qualifying / for purposes of state tax relief and the local share due from the
taxpayer shall represent 100 percent of the assessed personal property tax.
7. That this Resolution shall be effective from and after the date of its
adoption.
2
ACTION NO.
ITEM NO \2. ~ Lf
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
SUBMITTED BY:
Request to adopt a resolution regarding regional water
supply planning and application for a fiscal year 2008 water
supply planning grant
ElmerHodge d-- k~
County Administrator
AGENDA ITEM:
COUNTY ADMINISTRATOR'S COMMENTS:
~
SUMMARY OF INFORMATION:
The General Assembly has mandated that local and regional water supply plans be
developed throughout the State and the State Water Control Board has developed
regulations to implement this planning process. Roanoke County is required to develop
a water supply plan that fulfills the regulations according to a deadline based on
population size. However, the County may elect to join one or more other local
governments to develop a regional water supply plan for which a deadline of November
2, 2011, has been established.
The Roanoke Valley-Alleghany Regional Commission (Commission) is willing to
develop and manage a regional water supply plan. The other localities willing to
participate in a regional water supply plan are the counties of Bedford, Botetourt, and
Franklin; the cities of Bedford, Roanoke, and Salem; and the towns of Boones Mill,
Buchanan, Fincastle, Rocky Mount, Troutville, and Vinton.
Attached is a resolution supporting the creation of and participation in a regional water
supply plan that is required as part of a Virginia Department of Environmental Quality
(DEQ) water supply grant application for fiscal year 2008 that the Commission will
submit on behalf of the participating localities. This grant will provide funds to offset
some of the costs related to the development of the plan. The grant application is due
May 18, 2007.
FISCAL IMPACT:
The County's share of the cost to develop a regional water supply plan not covered by
the DEQ grant will be an amount not to exceed $21,469. In addition, the County would
be required to provide in-kind matching funds of $1,500 which would take the form of
time for County staff to attend meetings and provide information requested by the
Commission.
ALTERNATIVES:
1. Adopt the resolution supporting the creation of and participation in a regional water
supply plan to be developed and managed by the Roanoke Valley-Alleghany
Regional Commission.
2. Do not adopt the resolution and decline to participate in the regional water supply
plan.
STAFF RECOMMENDATION:
Staff recommends Alternative #1.
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 27, 2007
RESOLUTION REGARDING REGIONAL WATER SUPPLY PLANNING
AND APPLICATION FOR A FISCAL YEAR 2008 WATER SUPPLY
PLANNING GRANT
Whereas, the Virginia General Assembly has mandated the development of local
and regional water supply plans throughout the Commonwealth and the State Water
Control Board has developed regulations to implement this planning process; and
Whereas, based upon these regulations, Roanoke County is required to
complete a water supply plan that fulfills the regulations by deadlines based on
population, specifically:
> November 2, 2008, for local governments with populations in excess of
35,000;
> November 2, 2009, for local governments with populations between 15,001
and 35,000;
> November 2, 2010, for local governments with populations 15,000 or less; and
Whereas, local governments may elect to join one or more other local
governments to develop a regional water supply plan for which a deadline of November
2, 2011, has been established; and
Whereas, the following elements must be included in all local or regional water
supply programs:
> A description of existing water sources in accordance with 9 VAC 25-780-70;
> A description of existing water use in accordance with the requirements of 9
VAC 25-780-80;
> A description of existing water resource conditions in accordance with the
requirements of 9 VAC 25-780-90;
> An assessment of projected water demand in accordance with the
requirements of 9 VAC 25-780-100;
)- A description of water management actions in accordance with the
requirements of 9 VAC 25-780-110 and 9 VAC 780-120;
)- A statement of need in accordance with the requirements of 9 VAC 25-780-
130;
)- An alternatives analysis that identifies potential alternatives to address
projected deficits in water supplies in accordance with the requirements of 9
VAC 25-780-130;
)- A map or maps identifying important elements of the program that may include
existing environmental resources, existing water sources, significant existing
water uses, and proposed new sources;
)- A copy of the adopted program documents including any local plans or
ordinances or amendments that incorporate the local program elements
required by this chapter;
)- A resolution approving the plan from each local government that is party to the
plan;
)- A record of the local public hearing, a copy of all written comments, and the
submitter's response to all written comments received; and
Whereas, it IS reasonable and prudent for the following local governments to
coordinate and collaborate in the development of a regional water supply plan: the
counties of Bedford, Botetourt, Franklin, and Roanoke; the cities of Bedford, Roanoke,
and Salem; and the towns of Boones Mill, Buchanan, Fincastle, Rocky Mount,
Troutville, and Vinton; and
Whereas, the Virginia Department of Environmental Quality (DEQ) has
announced the availability of grant funds to assist localities in offsetting some of the
costs related to the development of these plans and are encouraging localities to submit
applications for grant funds using regional water supply plans; and
Whereas, regional water supply planning is a sensible approach to developing a
water supply plan since watershed boundaries do not follow political boundaries and
since there will likely be cost savings to all jurisdictions participating; and
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Whereas, for purposes of this DEQ water supply grant fund program, Roanoke
County will participate within a water supply region consisting of the localities of the
counties of Bedford, Botetourt, Franklin, and Roanoke; the cities of Bedford, Roanoke,
and Salem; and the towns of Boones Mill, Buchanan, Fincastle, Rocky Mount,
Troutville, and Vinton; and
Whereas, the Roanoke Valley-Alleghany Regional Commission has previously
managed the development of successful regional water supply plans and other regional
plans and is a logical entity to organize and manage a regional water supply planning
process; and
Whereas, the Roanoke Valley-Alleghany Regional Commission has previously
written, received, and managed DEQ water supply grants and is the logical entity to
apply for, on behalf of the communities participating in the regional water supply plan;
and
Whereas, the Roanoke Valley-Alleghany Regional Commission desires to
manage and develop a regional water supply plan for the region, and participating
localities in the region agree with this approach; and
Whereas, the region, through the Roanoke Valley-Alleghany Regional
Commission, wishes to apply for and secure DEQ grant funds to help offset the cost of
the plan development.
NOW, THEREFORE BE IT RESOLVED that Roanoke County agrees to
participate with the counties of Bedford, Botetourt, and Franklin; the cities of Bedford,
Roanoke, and Salem; and the towns of Boones Mill, Buchanan, Fincastle, Rocky Mount,
Troutville, and Vinton in the development of a regional water supply plan and authorizes
the Roanoke Valley-Alleghany Regional Commission to manage and develop said
regional water supply plan that will comply with mandated regulations; and
3
BE IT FURTHER RESOLVED that the Roanoke Valley-Alleghany Regional
Commission is authorized to develop an application for water supply planning grant
funds to offset to the extent feasible the cost of developing said regional water supply
plan; and
BE IT FURTHER RESOLVED that Wayne Strickland, Executive Director,
Roanoke Valley-Alleghany Regional Commission, is authorized to sign the DEQ grant
contract and other appropriate documents related to the source water planning grant
and the regional source water supply plan; and
BE IT FURTHER RESOLVED that Roanoke County intends to provide up to
$1,500 in matching funds (in-kind) for the project for work performed within the
organization to meet the requirements of the regional water supply planning effort; and
BE IT FURTHER RESOLVED that Roanoke County will participate financially for
the costs of the regional water supply plan that is not covered by the DEQ grant in an
amount not to exceed $21,469; and
BE IT FINALLY RESOLVED that the State Water Control Board and the DEQ
should consider this resolution from each of the participating localities their Letters of
Intent to participate in a regional water supply plan with a completion due date of
November 2.2011, in accordance with 9 VAC 25-780-50.B.4.
4
ACTION NO.
ITEM NO.
Il-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Appointments to Committees, Commissions and Boards
SUBMITTED BY:
Diane S. Childers, CMC
Clerk to the Board
Elmer C. Hodge ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Grievance Panel
The three-year term of Joanne Thompson, alternate member, is vacant due to Ms.
Thompson's recent appointment as a full member of the Grievance Panel. This term
will expire on October 31,2007.
2. Roanoke Valley Greenway Commission
The three-year term of Richard Kelly will expire on April 8, 2007. Mr. Kelly has advised
that he does not wish to be reappointed to serve another three-year term.
3. Western Virginia Water Authority (WVWA)
John Williamson, at-large member, resigned from the Board effective November 16,
2006. This four-year term will expire on June 30, 2008. At-large members are
selected by the majority vote of the other six members of the Board and confirmed by
Roanoke City Council and the Roanoke County Board of Supervisors.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27,2007
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for
February 27,2007, designated as Item J - Consent Agenda be, and hereby is, approved
and concurred in as to each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
1. Approval of minutes - March 13, 2007
2. Acceptance of Stayman Drive into the Virginia Department of Transportation
Secondary System
3. Acceptance of New Barrens Court into the Virginia Department of Transportation
Secondary System
4. Acceptance of Albert Road, Cee Street, and Linn Drive into the Virginia
Department of Transportation Secondary System
5. Request to authorize the filing of an application to rezone approximately 28.7
acres on Merriman Road for a Library
6. Request to adopt a resolution requesting approval by the Virginia Department of
Transportation (VDOT) of one proposed welcome sign in the Bonsack
community within a public right-of-way in Roanoke County
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
ACTION NO.
ITEM NO.
.:J - d-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Acceptance of Stayman Drive into the Virginia Department of
Transportation Secondary System.
SUBMITTED BY:
Arnold Covey
Director, Community Development
Elmer C. Hodge C (,)
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Fralin and Waldron, Inc., the developer of Huntridge Grove I Section 1, located in the
Vinton Magisterial District, requests that the Board of Supervisors approve a resolution to
the Virginia Department of Transportation requesting that they accept 0.35 mile of Stayman
Drive from the intersection of Huntridge Road (Sec Rte 1220) looping upon itself to the
west of the intersection of Stayman Drive with Huntridge Road.
The staff has inspected these roads along with representatives of the Virginia Department
of Transportation and finds the road is acceptable.
FISCAL IMPACT:
No county funding is required.
STAFF RECOMMENDATION:
The staff recommends that the Board approve a resolution to VDOT requesting that they
accept Stayman Drive into the secondary road system.
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 27th DAY OF MARCH 2007 ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF STAYMAN DRIVE INTO
THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY
SYSTEM.
WHEREAS, the streets described on the attached Addition Form LA-5(A), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements; and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form LA-5(A) to the secondary system of state highways, pursuant to S33.1-229, Code of
Virginia, and the Department's subdivision street requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the Residency Administrator for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by:
Yeas:
Nays:
A Copy Teste:
Diane Childers, CMC - Clerk
Roanoke County Board of Supervisors
pc: Arnold Covey, Director, Department of Community Development
Teresa Becher, Transportation Engineering Manager
Virginia Department of Transportation
File
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NORTH
PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION
LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES
Miles Feet Feet Houses
Stayman Drive - from the intersection with Huntridge Road
(See Rte 1220) looping upon itself to lhe west of the
intersection of Stayman Drive and Huntridge Road.
035
44 & 40
36 & 28
31
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY DEVELOPMENT
Huntridge Grovel Sectio~ 1
Acceptance of Stayman Drive into the
Virginia Department of TranspOItation
Secondary System.
ACTION NO.
ITEM NO.
..~-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Acceptance of New Barrens Court into the Virginia Department
of Transportation Secondary System.
SUBMITTED BY:
Arnold Covey
Director, Community Development
Elmer C. Hodge cf2.. .- ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Parsell & Zeigler Development Corporation, the developer of New Barrens Court located in
the Hollins Magisterial District, requests that the Board of Supervisors approve a resolution
to the Virginia Department of Transportation requesting that they accept 0.11 mile of New
Barrens Court from the intersection of Barrens Road, Sec Rte 1832, to its cul-de-sac.
The staff has inspected these roads along with representatives of the Virginia Department
of Transportation and finds the road is acceptable.
FISCAL IMPACT:
No county funding is required.
STAFF RECOMMENDATION:
The staff recommends that the Board approve a resolution to VDOT requesting that they
accept New Barrens Court into the secondary road system.
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 27th DAY OF MARCH 2007 ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF NEW BARRENS COURT
INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Addition Form LA-5(A) , fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements; and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form LA-5(A) to the secondary system of state highways, pursuant to S33.1-229, Code of
Virginia, and the Department's subdivision street requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the Residency Administrator for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by:
Yeas:
Nays:
A Copy Teste:
Diane Childers, CMC - Clerk
Roanoke County Board of Supervisors
pc: Arnold Covey, Director, Department of Community Development
Teresa Becher, Transportation Engineering Manager
Virginia Department of Transportation
File
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PROPOSED ADDITION SHOWN IN ORA Y
DESCRIPTION
LENGTH RIGHT OF WAY
Miles Feet
o 11 40
ROADWAY WIDTH SERVICES
Feet Houses
26 15
New Barrens Court - from the intersection with Barrens
Road (Sec. Rte. 1832) to it's cul-de-sac.
ROANOKE COUNTY
DEPARTMEN10F
COMMUNITY DEVELOPMENT
New Barrens Court
Acceptance of New Banens Court into the Virginia Department
of Transportation Secondary System.
ACTION NO.
ITEM NO.
s-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27,2007
AGENDA ITEM:
Acceptance of Albert Road, Cee Street, and Linn Drive into the
Virginia Department of Transportation (VDOT) secondary
system.
SUBMITTED BY:
Arnold Covey
Director, Community Development
Elmer C. Hodge ~ ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Parsell & Zeigler Development Corporation, the developer of Linnmead and Linnmead,
Section II, located in the Hollins Magisterial District, requests that the Board of Supervisors
approve a resolution to VDOT requesting that they accept 0.26 mile of Albert Road from
the intersection of Wood Haven Road, Sec Rte 628, to it's cul-de-sac, 0.0.06 mile of Cee
Street from the intersection with Albert Road to the intersection of Linn Drive and 0.17 mile
of Linn Drive from the intersection with Cee Street to its southwest cul-de-sac and from
the intersection with Cee Street to its northeast cul-de-sac.
The staff has inspected these roads along with representatives of VDOT and finds the
roads are acceptable.
FISCAL IMPACT:
No county funding is required.
STAFF RECOMMENDATION:
The staff recommends that the Board approve a resolution to VDOT requesting that they
accept Albert Road, Cee Street and Linn Drive into the secondary road system.
2
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 27th DAY OF MARCH 2007 ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF ALBERT ROAD, CEE
STREET AND LINN DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Addition Form LA-5(A) , fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's subdivision street requirements; and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form LA-5(A) to the secondary system of state highways, pursuant to S33.1-229, Code of
Virginia, and the Department's subdivision street requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the Residency Administrator for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by:
Yeas:
Nays:
A Copy Teste:
Diane Childers, CMC - Clerk
Roanoke County Board of Supervisors
pc: Arnold Covey, Director, Department of Community Development
Teresa Becher, Transportation Engineering Manager
Virginia Department of Transportation
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION
LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES
Miles Feet Feet Houses
0.26 50 36 30
Albert Road - from the intersection with Wood Haven
Road (Sec. Rte. 628) to it's cul-de-sac.
,
ROANOKE COUNTY
DEPARTMENT OF
COIvfJvfUNITY DEVELOPMENT
Linnmead
Acceptance of Albert Road into the
Virginia Department of Transportation
Secondary System
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PROPOSED ADDITION SHOWN IN ORA Y
DESCRIPTlON
LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES
Miles Feet Feet Houses
0.06 50 30 3
Cee Street - from the intersection with Albert Road to the
intersection of Linn Drive.
Linn Drive - from the intersection with Cee Street southwest
to its cul-de-sac and from the intersection with Cee Street
northeast to its cul-de-sac.
017
50
30
30
ROANOKE COUNTY
DEPARTIvfENf OF
COMMUNITY DEVELOPMENT
Linnmead, Section 2
Acceptance of Cee Street and Linn Drive into the
Virginia Department of Transportation Secondary System.
ACTION NO.
ITEM NO.
3-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Request to authorize the filing of an application to rezone
approximately 28.7 acres on Merriman Road for a library
SUBMITTED BY:
Diane D. Hyatt
Chief Financial Officer
Elmer C. Hodge ~ ... ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
The County of Roanoke currently owns approximately 28.7 acres on Merriman Road that is
the proposed site for a new library in Southwest County. This property is currently zoned
R-1, and a library is not a permitted use in this zoning. A library would be permitted in C-1
or C-2 zoning. Penn Forrest School, which is located across the street from the property,
is zoned C-1. Starkey Station, which is located nearby, is zoned C-2.
Staff would like to begin the rezoning process on this parcel of land. As part of the
rezoning application, the County Board (as the owner) needs to approve the filing of the
application. The application will then move through the normal process of review by the
Planning Commission and return to the Board for consideration. The review process by
the Planning Commission will include traffic and lighting considerations.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends that the Board approve the attached resolution that authorizes the filing
of an application to rezone approximately 28.7 acres of land located on Merriman Road for
a Library.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27,2007
RESOLUTION AUTHORIZING THE COUNTY ADMINISTRATOR TO
INITIATE AN APPLICATION TO REZONE APPROXIMATELY 28.7
ACRES ON MERRIMAN ROAD FOR A COUNTY LIBRARY
WHEREAS, Section 30-14 of the Roanoke County Code and Section 15.2-2286
of the Code of Virginia provide that whenever the public necessity, convenience,
general welfare, or good zoning practice requires, an amendment to the zoning
regulations or district maps may be initiated by resolution of the governing body; and
WHEREAS, the County of Roanoke owns a parcel of land on Merriman Road of
approximately 28.7 acres that is currently zoned R-1; and
WHEREAS, the County of Roanoke desires to construct a public library on this
parcel of land.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke
County, Virginia:
1. That the County Administrator, or his designee, be authorized to initiate an
application to rezone the 28.7 acre parcel of land on Merriman Road owned by
the Board of Supervisors to one of the commercial zoning categories.
2. That this application be submitted to the Planning Commission for its review and
recommendation, which shall be forwarded to the governing body.
3. That the public necessity, convenience, general welfare, or good zoning practice
requires these amendments.
ACTION NO.
ITEM NO
3-6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Request to adopt a resolution requesting approval by the
Virginia Department of Transportation (VDOT) of one
proposed welcome sign in the Bonsack community within a
public right-of-way in Roanoke County
SUBMITTED BY:
Philip Thompson
Deputy Director of Planning
Elmer Hodge d-- ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
In June 2006, Dr. Deedie Kagey, Bonsack Elementary School Principal, contacted
County staff regarding the procedure for locating a community welcome sign.
Ms. Kagey, working closely with the Bonsack Ruritans and other local residents,
expressed Bonsack's desire to celebrate the area's history and pride through a unique,
new identification sign.
Staff met several times with Ms. Kagey, visited potential sites throughout the U.S. 460
East corridor, discussed options, met with VDOT and in September 2006, tentatively
chose a location. A sign manufacturer/installer has been chosen for the project. The
exact location is within the public right-of-way of Route 460 and VA 603 (Bonsack Road)
south of the intersection with East Ruritan Road. The site is easily seen from east-
bound U.S. 460 and Bonsack Road. Roanoke County will be responsible for long-term
maintenance of the sign.
The County has assisted other communities with the purchase and installation of
welcome signs, and this request is in keeping with past practice. Examples include the
Clearbrook, North Lakes, and Delaney Court community signs. Specifications for this
proposal include an approximate 20 square-foot, single faced, western red cedar sign
attached to steel tubing mounted on a single wood post. The Bonsack welcome sign
will be a beautiful addition to this area. Community residents will fund one-half of the
cost of the sign and its installation.
FISCAL IMPACT:
The total cost of the sign, including installation, is $3,662.50 ($1,851.25 from
Community Development's budget, and $1,851.25 from community residents).
AL TERNA TIVES:
1. Adopt the resolution requesting approval by VDOT to locate a welcome sign within a
public right-of-way in the Bonsack community.
2. Take no action atthis time.
STAFF RECOMMENDATION:
Staff recommends Alternative #1.
2
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Proposed Sign
92"
Copper Sheet Metal P ost fop
Custom ~aser Cut Scroll Bracket
2- 2 K 8
Pf faclnCls
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( both Sides)
5l:eel rod to
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per Vl?or specs
{; x. {; E:mbedded in 12"@
ex.cavatlon filled with concrete -to ejrade
Min, :?{;" depth
Production Will
Not Begin Until
Signed Approvals
Are Returned By:
:? II quare 5l:eel
fubi Cl wi Clilded
cas finials
41"
WI?
D As Shown D With Changes Noted D Revise and Resubmit
Date:
SALES:
~ign~
@2oo5
Sign Design of Roanoke, Inc.
5851 Cloverdale Road
Roanoke, Va. 24019
V-540.977 .3354 F-977 .2245
www.signDsign.com
Print Page Size 11" x 17" Portrait
File: 13000sacK 5croll Arm Detail
Client: RoanOKe Crunty
Date: Rev, 1/ 7/01
Sheet: I
Scale: 1/2" "'1'-0"
SPECIFICA liONS:
Qty:
Sq.Ft:
Dim:
Faces:
Substrate:
I
20 Sf
Ao shown
5inejle f ace~
WR Ce~ar
Colors:
Ao 5hown
Notes:
'!he cbtr1 aJ/ er at%ic caICepI; ferth~
a-aNh1 ~ tre ~Iectua pr~ of 5tr1
t7estr1 ofRoad<e, In:;, aJ tnaI1 rol; be
dirk:ated witfm permisskl1 fer all rea5al,
It Is prOlkded fertre ode ~ of ~
prq:o;as l115tr1 t7e5tr1 of Roanoke, Inc,
An4 other use is a violation of United
5tates COP4ri<1nt law,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 27, 2007
RESOLUTION REQUESTING APPROVAL BY THE VIRGINIA
DEPARTMENT OF TRANSPORTATION OF ONE PROPOSED
WELCOME SIGN IN THE BONSACK COMMUNITY WITHIN A
PUBLIC RIGHT-OF-WAY IN ROANOKE COUNTY
WHEREAS, the Virginia Department of Transportation shall review specifications for
the design, installation and maintenance of community welcome signs in highway medians
at particular locations in Roanoke County; and
WHEREAS, Roanoke County has previously selected, received approval for,
established and maintained numerous community welcome signs on primary highways;
and
WHEREAS, the Bonsack community has indicated its desire for, and the Board of
Supervisors hereby expresses its willingness to fund one-half of said cost of the design and
installation of this project-not to exceed $1 ,831.25-and that the Board of Supervisors will
provide for the perpetual maintenance of this project in lieu of a permit fee or continuous
bond.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia requests that the Virginia Department of Transportation approve the
submitted specifications and permit a community welcome sign at the following location:
U.S. 460 at the southern terminus of VA 603 (Bonsack Road)
N- ,
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
% of General
Amount Amount
Prior report balance $13,281,742 8.08%
Addition from 2005-06 Operations 1,506,678
Audited balance at June 30, 2006 14,788,420
July 1, 2006 Payment on Loan from Explore Park 20,000
Balance at March 27, 2007 14,808,420 9.01%
Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General
Fund Unappropriated Balance for 2006-07 at a range of 8%-9% of General Fund Revenues
2006 - 2007 General Fund Revenue $164,315,790
8% of General Fund Revenues $13,145,263
9% of General Fund Revenues $14,788,420
The Unappropriated Fund Balance of the County is currently maintained at a range of 8%-9% of
General Fund revenus and will be increased over time to the following ranges:
2007 -2008
2008-2009
2009-2010
2010-2011
8.5%-9.5%
9.0%-10.0%
9.5%-10.5%
10.0%-11.0%
Submitted By
Rebecca E. Owens
Director of Finance
Elmer C. Hodge t.~
County Administrator
Approved By
Iv-~
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor County Capital Reserve
(Projects not in the CIP, architectural/engineering services, and other one-time expenditures.)
Audited Balance at June 30, 2006
Amount
$5,834,217.61
Remaining funds from completed projects at June 30, 2006
631,412.94
Transfer from Department Savings 2005-2006
453,189.00
12/5/2006
Renovations to Roanoke County Courthouse
(184,775.00)
1/23/2007
Back Creek Station Addition
(50,000.00)
3/13/2007
Renovations to existing Roanoke County-City of Salem Jail
(450,000.00)
Balance at March 27, 2007
$6,234,044.55
$5,000,000 of this reserve is being used to upgrade Public Safety Radio System
Maior County Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Audited Balance at June 30, 2006
$679,628.00
2006-07 Capital Improvements Program-New County Garage
(500,000.00)
Appropriation from 2005-2006 Operations
869,992.00
Balance at March 27,2007
$1,049,620.00
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge CfJ
County Administrator
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Audited Balance at June 30, 2006
From 2006-2007 Original Budget
July 11, 2006
Appropriation to hire County Gypsy Moth Program, Inc.
to serve as the Gypsy Moth Coordinator
July 11, 2006
Appropriation for Legislative Liaison
Balance at March 27, 2007
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge tJ{
County Administrator
l\f- ~
-.;'
Amount
$ 23,297.00
100,000.00
($10,000.00)
($18,000.00)
$ 95,297.00
ACTION NO.
ITEM NO.
rv - ~.I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Accounts Paid-February 2007
SUBMITTED BY:
Rebecca E. Owens
Director of Finance
APPROVED BY:
Elmer C. Hodge c.j-1
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks Total
Payments to Vendors $ $ $ 3,968,975.00
Payroll 02/09/07 918,118.45 117,298.47 1,035,416.92
Payroll 02/23/07 971,567.58 112,907.68 1,084,475.26
Manual Checks 1,039.79 1,039.79
Voids
Grand Total $ 6,089,906.97
A detailed listing of the payments is on file with the Clerk to the Board of Supervisors.
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PUBLIC SAFETY CENTER BUILDING PROJECT
BUDGET REPORT
COUNTY OF ROANOKE, VIRGINIA
Northrop-Grumman
Date Description Contract Amount Contingency
12/03/04 Opening Balance $ 26,030,769 $ 780,817
01/27/05 Change Order (001) 21,065 (21,065)
01/27/05 Change Order (002) 53,835
01/28/05 Progress Payment #1 (1,456,157)
02/24/05 Progress Payment #2 (403,222)
03/24/05 Progress Payment #3 (375,678)
05/13/05 Progress Payment #4 (855,272)
06/10/05 Progress Payment #5 (401,210)
06/20/05 Change Order (003) - Establish Guaranteed
Maximum Price (51,387) 51,387
06/28/05 Change Order (004) - Foundation change 319,034 (319,034)
07/14/05 Progress Payment #6 (378,417)
07/27/05 Progress Payment #7 (445,669)
08/10/05 Progress Payment #8 (759,513)
08/23/05 Change Order (005) - Sewer Line Replacement 124,407 (124,407)
10/05/05 Progress Payment #9 (774,442)
10/13/05 Change Order (006) - Convert Citations and
Warrants Databases no cost
10/20/05 Progress Payment #10 (664,909)
12108/05 Progress Payment #11 (1,196,297)
12/08/05 Change Order (007) - Minor Changes to Radio
Equipment no cost
12/08/05 Change Order (008) - Additional conduits for
redundant 911 feed no cost
Northrop-Grumman
Date Description Contract Amount Contingency
12/08/05 Change Order (009) - Regrading slope from
road cut south side of Cove Road 3,737 (3,737)
12/08/05 Change Order (010) - Coordination of sewer
line with Glen Cove School water line no cost
12/28/05 Progress Payment #12 (1,130,054)
01/03/06 Change Order (011) - Refrigerated storage
for evidence storage 24,621 (24,621 )
01/20/06 Change Order (012) - Modifications to voice radio
transition plan (cost offset by E911 funds) 84,060
02/02/06 Progress Payment #13 (1,099,134)
03/09/06 Progress Payment #14 (1,164,468)
04/05/06 Progress Payment #15 (1,464,883)
04/18/06 Change Order (013) - Extension of 8" Fire
Service Line to rear property line no cost
04/20/06 Progress Payment #16 (1,671,792)
06/01/06 Progress Payment #17 (1,307,330)
06/15/06 Progress Payment #18 (1,902,683)
06/21/06 Change Order (014) - Modifications to IT
Carpet Squares, DAC ES Cards &
Console Upgrades 4,823 (4,823)
06/21/06 Change Order (015) - Utility/Permit Allowance
for WVWA new Fire Hydrang Fee no cost
07/20/06 Change Order (016) - Additional security features
and office space addition to Police
Evidence Storage area 31,723 (31,723)
07/20/06 Change Order (017) - Addition of EIFS material
to roof screens for improved appearance
and additional electrical boxes in Police
Polygraph area 49,085 (49,085)
07/27/06 Progress Payment #19 (1,592,012)
09/13/06 Change Order (018) - Increase in size and
structural support for Police records
section, addition of plumbing in Police
Northrop-Grumman
Date Description Contract Amount Contingency
forensics section, deletion of transformer
structure and additional WAN links for
communications redundancy 8,090 (8,090)
09/28/06 Progress Payment #20 (1,110,618)
1 0/26/06 Progress Payment #21 (1,451,867)
11/30/06 Progress Payment #22 (1,579,614)
12/14/06 Progress Payment #23 (556,132)
01/08/07 Change Order (019) - Minor changes to wiring,
outlets, fencing, landscaping, signage, etc. no cost
01/08/07 Change Order (020) - Changes to access control
system to allow better remote operations
from inside the building and at the vehicle
gates 12,926 (12,926)
01/25/07 Progress Payment #24 (1,117,716)
03/15/07 Progress Payment #25 (984,582)
Balance at March 27, 2007 $ 873,117 $ 232,693
. The funds to be used for change order #002 were taken from departmental E911 funds.
Submitted By,
Dan O'Donnell
Assl. County Administrator
Approved By,
Elmer Hodge
County Administrator
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ACTION NO.
ITEM NO.
P-I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Work session to discuss fiscal year 2007-2008 budget
development
SUBMITTED BY:
Brent Robertson
Director of Management and Budget
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside to provide an update on FY2007 -2008 budget development
and to review Board recommendations for contributions to non-profit agencies.
Q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 27, 2007
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
ACTION NO.
ITEM NO. R-'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Proclamation of appreciation to the Glenvar Youth Boosters
for their contributions to Green Hill Park
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside to recognize the Glenvar Youth Boosters (GYB) for their
many contributions to Green Hill Park over the years. The GYB have been active
supporters of Green Hill Park since its inception. Over the years, the GYB have raised
over $250,000 for park improvements. In addition to funding raising and major and minor
capital projects, the GYB also performs field maintenance. The GYB have also
established a scholarship program, now in its second year, which awards two $500
scholarships annually to Glenvar seniors.
Members of the Glenvar Youth Boosters have been invited to attend the meeting and
receive the proclamation. Also planning to attend from the Parks, Recreation, and
Tourism Department are Director Pete Haislip and Assistant Director of Parks Mark
Courtright.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27,2007
PROCLAMATION OF APPRECIATION TO THE GLENVAR YOUTH
BOOSTERS (GYB) FOR THEIR CONTRIBUTIONS TO GREEN HILL
PARK
WHEREAS, the Glenvar Youth Boosters have served and positively impacted the
lives of thousands of youth of the Catawba District for three decades; and
WHEREAS, the Glenvar Youth Boosters consists of 15 active adult members
and numerous parent/coach volunteers, who support over 350 young people
participating in team sports; and
WHEREAS, the Glenvar Youth Boosters began as the Catawba Little League
playing at Shamrock Fields prior to moving to Green Hill Park; and
WHEREAS, Glenvar Youth Boosters has been active supporters of Green Hill
Park since the Park's inception in 1985; and
WHEREAS, the Glenvar Youth Boosters have raised over $250,000 for capital
improvement projects for Green Hill Park including:
)- Scoreboards for all the fields,
)- Lighting for the three baseball and softball fields,
)- Baseball and softball batting cage,
)- Covered pavilion, expanded concession stand, and equipment storeroom,
)- Concrete walkways for AD.A accessibility,
)- Soccer field parking lot; and
WHEREAS, in addition to funding raising and major and minor capitol
improvement projects, the Glenvar Youth Boosters also performs field maintenance at
Green Hill Park; and
WHEREAS, the Glenvar Youth Boosters has established a scholarship program,
now in its second year, which awards two $500 scholarships annually to Glenvar High
School seniors who have participated in the Glenvar Youth Booster program; and
WHEREAS, Glenvar Youth Boosters is currently developing plans to install
football fields in Green Hill Park.
NOW THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of
Roanoke County, Virginia, does hereby, on behalf of its members and the citizens of
Roanoke County, extend its gratitude to the Glenvar Youth Boosters, its volunteers, and
supporters for the substantial capital improvements their organization has made to
Green Hill Park; and
FURTHER, the Board pledges its commitment to join the Glenvar Youth Boosters
in the continuing stewardship of Green Hill Park for the benefit of the youth in the
community.
2
ACTION NO.
ITEM NO
s -\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Briefing by the Virginia Department of Rail and Public
Transportation (DRPT) regarding the Norfolk Southern
Intermodal Facility site selection process and potential
locations in Roanoke County
SUBMITTED BY:
Elmer Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In September 2005, Norfolk Southern announced its intention to pursue the
development of the Heartland Corridor initiative. This is a multi-state freight rail project
involving Virginia, West Virginia, Ohio, and Kentucky. It provides a double-stack truck-
to-rail and rail-to-truck system to ship freight more efficiently between the ports of
Virginia and the markets to the west and north, terminating in Detroit. One component
of the Corridor project is a proposed Intermodal facility to be built in the Roanoke Valley
region. This briefing was requested by officials with the Virginia Department of Rail and
Public Transportation (DRPT) to bring the Board up-to-date with respect to the project
and to discuss potential locations for an Intermodal facility in Roanoke County.
Transportation of goods and products is important to the railroad. It is also important to
the economic base of our region and the State in terms of jobs and tax revenues.
Intermodal traffic is one of the fastest growing segments of rail transportation in the
United States. In 2005, the County sent letters to state and federal elected officials
supporting the Heartland Corridor concept.
Over the next year, Norfolk Southern officials performed an analysis of sites in Roanoke
City, Roanoke County, Montgomery County, and Botetourt County that they felt could
potentially accommodate the new facility. The locations of the specific sites were not
made public, and they were evaluated by Norfolk Southern using the following criteria,
which was copied directly from the Virginia Department of Rail and Public
Transportation (DRPT) website: www.drpt.virqinia.qov/special/roanoke.aspx
Site criteria:
. The proposed intermodal facility must be close to Interstate 81 and allow for
reasonably proximate access and egress to the Interstate.
. The facility must be located on the Heartland Corridor's rail line between Walton on
the western border and the Shenandoah Line connection on the eastern border.
This is necessary in order to ensure a competitive time advantage for freight rail
shipments and to maximize the usefulness of this facility to serve the 1-81 freight rail
corridor.
. The facility must not create the need for additional grade separations, particularly in
congested urban areas.
. The facility should be a minimum of 65 acres and of an appropriate configuration
and relatively flat in topography.
· To the extent possible, the proposed site should seek to minimize associated
roadway costs that might be engendered or necessitated.
. The proposed site should seek to be well configured from a rail operating
perspective to avoid degrading other rail traffic, result in more efficient rail intermodal
operation and result in lower relative facility development or facility delivery costs.
After analyzing the sites under consideration, Norfolk Southern representatives met with
Roanoke County staff in the fall of 2006 to advise that the "Elliston site" in Montgomery
County had been chosen for the Intermodal facility. None of the Roanoke County sites
fit the established criteria and therefore had been eliminated from consideration. After
the Elliston site was chosen by Norfolk Southern, DRPT officials announced that they
would be conducting further analysis on the individual sites. The department solicited
the local governments for additional sites to consider and subsequently made a request
to come before the local elected bodies to discuss the process and the site analysis.
Attached for your information are:
Attachment 1: Heartland Corridor overview information from the DRPT website.
Attachment 2: GIS information on the four Roanoke County sites.
Attachment 3: Letter of Heartland Corridor concept support from Roanoke County
(typical of letters from other area localities).
Attachment 4: Letter from County Administrator to DRPT advising that no sites fit the
Norfolk Southern criteria.
2
Further comments on the four Roanoke County sites:
. Garman Road/Former Virginian Site - while this site has 109 acres, all of it is in the
flood plain and some is in the flood way. Access is problematic and roads would be
blocked at times.
. Garman Road/Former N&W Site - This site has only 49 acres and is in the flood
plain. It could be used if the elevation is raised but is too small and roads would be
blocked for long periods of time.
. Horn Site - this site has only 47 acres and roads would be blocked for long periods of
time.
. Singer Site - this is a 30-acre linear parcel that is already owned by Norfolk
Southern. Neighboring properties are constrained by flood plain, steep slopes, and
elevations different from the main rail line. Roads would also be blocked for long
periods of time.
At this point in the process, staff conclusion has not changed from the time of our most
recent letter to the Virginia DRPT. Roanoke County does not have a suitable site for
the Heartland Corridor Roanoke Region Intermodal Facility.
3
Attachment 1
Heartland Corridor
Roanoke Regional Intermodal Facility
Information provided by Virginia Department of Rail and Public
Transportation (DRPT)
www.drpt.virginia.gov/special/roanoke.aspx
Frequently Asked Questions
Roanoke Regionallntermodal Facility
Site Review Process
1. Why is DRPT reviewing sites related to this intermodal facility?
DRPT is committed to establishing an intermodal facility as part of the
Heartland Corridor Project (Virginia Components), funded through the Rail
Enhancement Fund.
As part of DRPT's responsibility to protect the investment of public funds
in such a facility, the agency is reviewing site proposals to determine the
best possible site location.
2. What is DRPT's role in the facility site location process?
DRPT will identify the best site location for the application of public funds.
3. How were these site proposals selected?
DRPT solicited site proposals from area localities that lie along the rail line
within the geographic boundaries of the search area and from Norfolk
Southern Railway, the operator for the Heartland Corridor project and the
owner of rail tracks in the area.
These proposals had to correspond to a set of baseline criteria
established by DRPT to ensure that minimal requirements for the
Heartland Corridor project would be met.
Ten proposals were received from Norfolk Southern Railway. No
proposals were submitted by area localities. All proposals received have
been made available for public review and comment.
4. What specific criteria were used for the basis of site proposals?
The following criteria were sent to localities and Norfolk Southern Railway
in the solicitation of site proposals:
. The proposed intermodal facility must be close to Interstate 81 and allow for
reasonably proximate access and egress to the interstate.
. The facility must be located on the Heartland Corridor's rail line between
Walton on the western border and the Shenandoah Line Connection on the
eastern border. This is necessary in order to ensure a competitive time
advantage for freight rail shipments and to maximize the usefulness of this
facility to serve the 1-81 freight rail corridor.
. The facility must not create the need for additional grade separations,
particularly in congested urban areas.
. The facility should be a minimum of 65 acres and of an appropriate
configuration and relatively flat in topography.
. To the extent possible, the proposed site should seek to minimize associated
roadway costs that might be engendered or necessitated.
. The proposed site should seek to be well-configured from a rail operating
perspective to avoid degrading other rail traffic, result in more efficient rail
intermodal operation and result in lower relative facility development or facility
delivery costs.
5. How will these sites be evaluated?
DRPT will work collectively with applicable state agencies and Norfolk
Southern Railway (as the rail operator) to evaluate submitted sites. This
initiative will require a 45 day review period, from November 30, 2006 to
January 16, 2007 and include:
o Initial site proposal review by DRPT for fatal flaws based on the
baseline criteria as established by DRPT for Rail Enhancement
Funding. (see Question 4 above)
o Information received through public comments during the review
period
o Site proposal review with respective agencies as determined by
DRPT, in coordination with the Office of the Attorney General
o Existing road impact evaluation and road need analysis as
conducted by the Virginia Department of Transportation
o Site proposal review for ancillary developable land for future
distribution center growth opportunities as conducted by the
Virginia Port Authority
o Site proposal review for practical application and railroad interface
as provided by Norfolk Southern Railway
6. When will a decision be announced?
DRPT anticipates making an announcement regarding the application of
public funds to the Heartland Corridor Project intermodal facility in
February 2007, following the conclusion of the 45-day review period.
ROANOKE REGIONAL INTERMODAL FACILITY SITE REVIEW
Garman Road (Former N&W) Site
Jurisdiction: Roanoke County, small portion in Salem City
General Description: North of the tracks along the former N&W mainline approximately
11 miles west of downtown Roanoke. Immediately east of Garman Road.
Proximity to 1-81 and Road Access: Approximately three road miles via Bayne Road,
US 460, and SR 112.
Access to the NS Heartland Corridor: Is on the Heartland Corridor and is directly
accessible to the NS Shenandoah Valley lines and Altavista lines.
Need for Grade Separations: The Garman and Diuguids Roads at-grade crossings
would be blocked for long periods of time when trains are switching in and out of the
facility, unless grade separated.
Size and Shape of Site and Ownership: Roughly 50 acres, and permits double ended
rail access. Privately owned. Partially developed, mixed commercial and industrial.
Topography: Relatively flat
Site Railroad Operating Characteristics: On double track mainline.
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Attachment 3
QIount\! of ~oanok.e
DIANE S. CHILDERS, CMC
CLERK TO THE BOARD
Email: dchilders@roanokecountyva.gov
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(540) 772-2005
FAX (540) 772-2193
BRENDA J. HOLTON, CMC
DEPUTY CLERK
Email: bholton@roanokecountyva.gov
March 31 , 2005
The Honorable Thelma Drake
U. S. House of Representatives
1208 Longworth House Office Building
Washington, DC 20515
Dear Congresswoman Drake:
On behalf of the County of Roanoke, I am writing to support the development of
the Heartland Corridor as proposed by Norfolk Southern. Corporation. The
proposal calls for rail line improvements from the Port of Hampton Roads to
Columbus, Ohio. These improvements will enhance economic development
throughout the Commonwealth of Virginia.
The Heartland Corridor improvements would entail increasing the height of
tunnels along the Norfolk Southern line in West Virginia, increasing the height of
bridges and/or establishing highway grade separation in various segments of the
rail line in Ohio, West Virginia and Virginia. These rail line improvements will
provide a number of benefits to communities: (1) enhance the movement of
goods from the Mid-West to the East Coast (i.e., the Port in Hampton Roads); (2)
allow double-stack trains to travel at faster speeds along the Corridor; and (3)
greatly improve public safety through the elimination of some dangerous at-grade
crossings.
The proposed Heartland Corridor calls for the development of an inter-modal
center in the Roanoke region. The proposed inter-modal center could certainly
serve as a "jobs generator" for the region through both direct employment as well
as new or expanded businesses that will locate near the inter-modal center. It
would also allow for greater transportation choice and market access to firms
based in the Roanoke area.
Attachment 2
The Honorable Thelma Drake
March 31, 2005
Page 2
The Norfolk Southern Heartland Corridor proposal is timely and will leverage the
proposed Interstate 81 and US Highway 220 improvements for greater public
benefit. It is refreshing to see the private sector willing to address a
transportation need that has significant public benefits and spin-offs. The great
potential of freight movements from the Roanoke region east to the port of
Virginia is well documented in the 2003 "Roanoke Valley-Alleghany Regional
Freight Study" prepared by the Roanoke Valley-Alleghany Regional Commission
in conjunction with Wilbur Smith Associates. The Heartland Corridor proposal
addresses several of the study findings very well and will be a net benefit to
businesses and communities throughout western, central and eastern Virginia.
We hope that you will give favorable consideration to Norfolk Southern
Corporation's proposed Heartland Corridor.
Sincerely,
~~&;I.~
Michael W. Altizer, Chairman
Roanoke County Board of Supervisors
cc: Members, Board of Supervisors
Elmer C. Hodge, County Administrator
Distribution List for Chairman's Letters of Support for
1. Norfold Southern Heartland Corridor
2. CDBG-EDA Programs
The Honorable Jo Ann Davis
U. S. House of Representative
1123 Longworth House Office Building
Washington DC 20515
The Honorable Rick Boucher
U. S. House of Representatives
2187 Rayburn House Office Building
Washington DC 20515
The Honorable Thelma Drake
U. S. House of Representatives
1208 Longworth House Office Building
Washington DC 20515
The Honorable John S. Warner
U. S. Senate
225 Russell Office Building
Washington DC 20510
The Honorable Robert C. Scott
U. S. House of Representatives
1201 Longworth House Office Building
Washington DC 20515
The Honorable George Allen
U. S. Senate
205 Russell Office Building
Washington DC 20510
The Honorable J. Randy Forbes
U. S. House of Representatives
307 Cannon House Office Building
Washington DC 20515
The Honorable Virgil Goode
U. S. House of Representatives
1520 Longworth House Office Building
Washington DC 20515
The Honorable Bob Goodlatte
U. S. House of Representatives
2240 Rayburn House Office Building
Washington DC 20515
Attachment 4
QIountt! of JRoanoke
OFFICE OF THE COUNTY ADMINISTRATOR
5204 BERNARD DRIVE, P.O. BOX 29800
ROANOKE, VIRGINIA 24018-0798
TEL: (540) 772-2004
FAX: (540) 772-2193
e h odge@roanokecountyva.gov
ELMER C. HODGE
COUNTY ADMINISTRATOR
October 27,2006
Mr. Kevin Page
Director of Rail Transportation
Virginia Dept. of Rail and Public Transportation
1313 E. Main Street
Suite 300
Richmond, VA 23219
Dear Mr. Page:
We recently received a letter from your office allowing us the opportunity to provide a list of
potential sites in Roanoke County for location of a new Heartland Corridor intermodal facility.
It is our understanding that Norfolk Southern (NS) has already rejected all potential sites in
Roanoke County, since none satisfy the necessary criteria. At this time, we are not aware of any
additional locations in Roanoke County that meet the established criteria.
The Heartland Corridor intermodal facility is very important to the economy of the Roanoke
region and the entire State of Virginia, and we hope that NS and the State can tind a suitable site.
If we may be of fur1her assistance, please let us know.
Sincerely,
J-;; /! / /'
L/---~ ..... (~~r
Elmer Hodge
County Administrator
ACTION NO.
ITEM NUMBER T - I (C\ - c.. --',
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27,2007
AGENDA ITEM:
Public Hearings for citizen comment on the following items:
(a) General comment on the upcoming annual budget for
FY2007 -2008
(b) "Effective" real estate tax rate increase
(c) Real estate, personal property and machinery and tools tax
rates
SUBMITTED BY:
Brent Robertson
Director of Management and Budget
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
As requested by the Board of Supervisors, staff advertised the proposed Real Estate,
Personal Property, and Machinery and Tools Tax Rates for calendar year 2007 as follows:
. Real Estate Tax at a rate of not more than $1.09 per one hundred dollars assessed
valuation.
. Personal Property Tax at a rate of not more than $3.50 per one hundred dollars assessed
valuation.
. Machinery and Tools Tax at a rate of not more than $3.00 per one hundred dollars
assessed valuation.
In addition, state code mandates that when reassessment of real property in a locality results
in a real estate revenue increase of 1 percent over the previous year, the locality must either
reduce the tax rate, so that the revenues are no more than 101 percent of the previous year's
or hold a public hearing indicating an "effective" real property tax increase.
Also, consistent with past practices, the Board has expressed a desire to hold a public
hearing to elicit "general" comment on the upcoming annual budget development process.
This hearing gives citizens the opportunity to express their priorities and concerns for the
Board to consider during formulation of the upcoming budget.
The public hearings scheduled for today are for receiving written and oral comment on these
three topics.
The public hearing on proposed tax rates was advertised on March 13 and March 20, 2007,
the "Effective" real estate tax rate increase was advertised on March 20, 2007, and the
general comment for the FY 2007-2008 Budget was advertised on March 20,2007, thereby
satisfying state code requirements for public notice.
Attached is a memo that highlights specific points of today's public hearings.
2
MEMO
To:
From:
Subject:
Date:
Board of Supervisors
Brent Robertson, Director of Management & Budget
Public Hearings on March 27, 2007
March 27, 2007
On March 27, 2007, the County will hold three public hearings related to the FY2007-08
budget. These hearings will allow citizens the opportunity to comment on various items
that impact development of the upcoming budget--assessments, tax rates, funding
priorities, increases in revenues, etc.
Listed below are comments relating to the public hearing and/or to the composition of the
advertisement that appeared in the newspaper:
Tax Rates
. The tax rates were advertised at the rates agreed upon at the Board meeting on
February 27, 2007. The Board may not adopt tax rates above these advertised rates,
(without re-advertisement and another public hearing), but could adopt tax rates less
than the advertised rates. The tax rates are scheduled to be adopted at the March
27, 2007, meeting.
"Effective" Real Estate Tax Rate Increase
. The content and composition of this ad is dictated by state code. This ad is confusing
and may alarm some citizens who do not understand its intent. The figures presented
in this advertisement represent year-over-year reassessments-values related to new
construction in 2006 are not included.
. Identified increase in reassessments for 2007 (over the previous year's
reassessments) averaged 7.12%. Increase in reassessments in 2006 (over 2005
reassessment) averaged 5.85%.
General Comment - FY2007 -2008 Bud~et
. This forum provides citizens with the opportunity to comment on maintaining,
increasing, or decreasing funding for services and/or programs for the upcoming fiscal
year. This hearing affords the citizen a proactive voice (what they would like to see)
as opposed to a reactive voice (what the County Administrator/Board of Supervisors
have proposed).
ACTION NO.
ITEM NO.
TMd.(CA}
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Adoption of the real estate tax rate for the calendar year 2007
SUBMITTED BY:
Brent Robertson
Director of Management and Budget
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the direction of the Board of Supervisors, the real estate tax rate for the twelve-month
period beginning January 1, 2007, and ending December 31, 2007, was advertised on
March 13 and March 20, 2007, at $1.09 per one hundred dollars assessed valuation. This
advertised rate represents a reduction of $0.02 from the current rate of $1.11. The public
hearing for citizen comment on the above advertised tax rate will be held on March 27,
2007.
STAFF RECOMMENDATION:
The proposed budget for fiscal year 2007-08 is predicated on the advertised real estate tax
rate; therefore, staff recommends that the real estate tax rate again be established at the
rate of $1.09 per one hundred dollars assessed valuation for the 2007 calendar year.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27, 2007
ORDER SETTING THE TAX RATE ON REAL ESTATE SITUATE IN
ROANOKE COUNTY FOR THE CALENDAR YEAR 2007
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the
levy for the twelve-month period beginning January 1,2007, and ending December 31,
2007, be, and hereby is, set for a tax rate of J1.09 per one hundred dollars of assessed
valuation on all taxable real estate and mobile homes classified by Sections 58.1-3200,
58.1-3201, 58.1-3506.A8, and 58.1-3506.B of the 1950 Code of Virginia, as amended,
situate in Roanoke County.
ACTION NO.
ITEM NO.
- (.--
I -~LbJ
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Adoption of the personal property tax rate for the calendar year
2007
SUBMITTED BY:
Brent Robertson
Director of Management and Budget
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The personal property tax rate for the twelve-month period beginning January 1,2007, and
ending December 31,2007, was advertised on March 13 and March 20,2007, at $3.50 per
one hundred dollars assessed valuation. The public hearing for citizen comment on the
above advertised tax rates will be held on March 27, 2007.
STAFF RECOMMENDATION:
The proposed budget for fiscal year 2007-08 is predicated on the current personal property
tax rate; therefore, staff recommends that the personal property tax rate again be
established at the rate of $3.50 per one hundred dollars assessed valuation for the 2007
calendar year.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 27, 2007
ORDER SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE
IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2007
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the levy for the twelve-month period beginning January 1, 2007, and
ending December 31,2007, be, and hereby is, set for a tax rate of $3.50 per one hundred
dollars of assessed valuation on all taxable, tangible personal property, excluding that
class of personal property generally designated as machinery and tools as set forth in
Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those
classes of household goods and personal effects as are defined in Sections 58.1-3504 and
58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately
classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of
Virginia, as amended, of public service corporations based upon the assessed value
thereof fixed by the State Corporation Commission and duly certified.
2. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in Section 58.1-
3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-
11, and generally designated as Motor Vehicles for Disabled Veterans.
3. That the levy for the twelve-month period beginning January 1, 2007, and
ending December 31, 2007, be, and hereby is, set at fifty (50%) percent of the tax rate
established in paragraph 1 for the taxable, tangible personal property as herein established
as a separate classification for tax purposes and as more fully defined by Section 58.1-
3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor
Vehicles for Disabled Veterans.
ACTION NO.
ITEM NO. 1- :L.( t.-)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Adoption of the machinery and tools tax rate for the calendar
year 2007
SUBMITTED BY:
Brent Robertson
Director of Management and Budget
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The machinery and tools tax rate for the twelve-month period beginning January 1,2007,
and ending December 31, 2007, was advertised on March 13, and March 20, 2007, at
$3.00 per one hundred dollars assessed valuation. The public hearing for citizen comment
on the above advertised tax rate will be held on March 27, 2007.
STAFF RECOMMENDATION:
The proposed budget for fiscal year 2007-08 is predicated on the current machinery and
tools tax rate; therefore, staff recommends that the machinery and tools tax rate be
established at $3.00 per one hundred dollars assessed valuation for the 2007 calendar
year.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 27, 2007
ORDER SETTING THE TAX LEVY ON A CLASSIFCATION OF PERSONAL
PROPERTY - MACHINERY AND TOOLS - SITUATE IN ROANOKE
COUNTY FOR THE CALENDAR YEAR 2007
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
fo \lows:
1. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in Section 58.1-
3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery
and tools.
2. That the levy for the twelve-month period beginning January 1, 2007, and
ending December 31,2007, be, and hereby is, set for a tax rate of .$3.00 per one hundred
dollars of assessed valuation on all taxable, tangible personal property as herein
established as a separate classification for tax purposes and as more fully defined by
Section 58.1-3507 of the 1950 Code otVirginia, as amended, and generally designated as
machinery and tools.
ACTION NUMBER
ITEM NUMBER T- 3 (0...)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
Public Hearing and Adoption of the Secondary Roads System
Six-Year Improvement Plan for Fiscal Years 2007 through
2013 and the allocation of secondary road funds for Fiscal
Year 2007-08.
AGENDA ITEM:
SUBMITTED BY:
Teresa H. Becher, P.E.
Transportation Engineering Manager
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In accordance with Section 33.1-70.01 of the Code of Virginia, as amended, the Board of
Supervisors is required to conduct a public hearing on the Secondary Roads System Six-
Year Improvement Plan to receive public comments.
The plan before the Roanoke County Board of Supervisors was presented to them at a
work session on February 27, 2007. At the work session, County staff explained the
funding allocations for the next six years and the distribution of the upcoming fiscal year's
allocation of approximately $2.68 million (a 12.9 percent decrease of funds, or $397,151,
from last year) between the two funding categories (countywide incidental construction
items and numbered projects).
Staff is now requesting the Board of Supervisors to conduct the public hearing and approve
one of the following alternatives and impacts.
ALTERNATIVES:
1. Conduct the public hearing and adopt the resolution approving the Secondary
Roads System Six-Year Improvement Plan for fiscal years 2007-2013 and allocation
of secondary road funds for fiscal year 2007-2008.
2. Conduct the public hearing and defer approval ofthe Secondary Roads System Six-
Year Improvement Plan for fiscal years 2007-2013 and allocation of secondary road
funds until staff can review additional comments received at the public hearing.
STAFF RECOMMENDATION:
Staff recommends Alternative 1 assuming no comments are received.
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27, 2007
RESOLUTION REQUESTING APPROVAL AND ADOPTION OF THE
SECONDARY ROAD SYSTEM SIX-YEAR IMPROVEMENT PLAN FOR
FISCAL YEARS 2007-2013 AND APPROVAL OF THE ALLOCATION
OF SECONDARY ROAD FUNDS FOR FISCAL YEAR 2007-2008.
WHEREAS, a public hearing was held on March 27, 2007, to receive comments
for the adoption of the Roanoke County Secondary Roads System Six-Year
Improvement Plan for fiscal years 2007-2013 and the adoption of the secondary road
funding for fiscal year 2007-2008; and
WHEREAS, the Board of Supervisors does hereby approve the adoption of the
Secondary Road System Six-Year Construction Plan for Roanoke County for fiscal
years 2007-2013 and allocation the allocation of secondary road funds for fiscal year
2007-2008.
NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly
attested to be forthwith forwarded to the Virginia Department of Transportation Salem
Residency Office along with a duly attested copy of the proposed Roanoke County
Secondary Roads System Six-Year Improvement Plan for fiscal years 2007-2013 by
the Clerk to the Board.
ACTION NO.
ITEM NO.
u-. \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Second reading of an ordinance to vacate a 15' drainage
easement dedicated in Plat Book 10, Page 36, North
Meadows Subdivision, Section 1, Block 2, said drainage
easement crossing Lots 7,8,9,10, and 11, Section 1, Block
2, and to accept dedication of a new drainage easement
crossing the same properties, Catawba Magisterial District
SUBMITTED BY:
Arnold Covey
Director of Community Development
Elmer C. Hodge a.- If~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This agenda item involves requesting the Board of Supervisors to vacate, quit-claim,
and release a 15' drainage easement and accept the dedication of a new 15' drainage
easement as shown on the attached plat, Exhibit A. The existing drainage easement
was originally dedicated to the public by plat in Plat Book 10, Page 36. Accepting the
donation of a new 15' drainage easement crossing the properties owned by Timothy E.
Jarvis and Charlotte R. Jarvis, Paul B. Willaert and Deborah A. Willaert, Stephen R.
Stump and Janet M. Stump, Maurice L. Lavinder II and Marcella V. Lavinder, and
William J. Walton respectively, as shown on a plat entitled "Proposed Easement Plat for
the County Of Roanoke", dated November 10, 2005, by T.P. Parker & Son and vacating
the existing drainage easement will allow property owners to add to their existing homes
and reflect the existing "as built" field location of the drainage facility.
The location and dimensions of this easement have been reviewed and approved by the
Department of Community Development engineering staff.
FISCAL IMPACT:
Roanoke County will be responsible for all costs associated with the vacation and
dedication of the drainage easement and recordation of the ordinance.
AL TERNATIVES:
1. Approve the second reading of the proposed ordinance to vacate the existing 15'
drainage easement and accept the new 15' drainage easement as shown on the
attached plat.
2. Decline approval of the proposed ordinance to vacate the existing 15' drainage
easement and accept the new 15' drainage easement as shown on the attached
plat.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MARCH 27,2007
ORDINANCE TO VACATE A FIFTEEN FOOT DRAINAGE EASEMENT
DEDICATED IN PLAT BOOK 10, PAGE 36, NORTH MEADOWS
SUBDIVISION, SECTION 1, BLOCK 2, SAID DRAINAGE EASEMENT
CROSSING LOTS 7, 8, 9, 10 & 11, SECTION 1, BLOCK 2, AND TO
ACCEPT DEDICATION OF A NEW DRAINAGE EASEMENT CROSSING
THE SAME PROPERTIES LOCATED IN THE CATAWBA MAGISTERIAL
DISTRICT
WHEREAS, by subdivision plat for North Meadows, Section 1, recorded in the Clerk's
Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 10, page 36, a 15' width
drainage easement was dedicated, as shown on Exhibit A: Proposed Easement Plat for County
of Roanoke showing Lots 7 through 12, Block 2, Section 1, North Meadows, Plat Book 10, page
36; and
WHEREAS, the property owners of Lots 7 through 11 of Block 2, Section 1 of North
Meadows Subdivision and representatives of the County's Department of Community
Development have meet and jointly agreed to a realignment of the existing 15' drainage
easement to remove its encroachment upon existing home structures on the lots crossed by
this easement; and
WHEREAS, the County's engineering staff has determined that the proposed
realignment of this easement will have no negative impacts upon the functionality of this portion
of the drainage easement for this subdivision; and
WHEREAS, the designated lot owners and the Department of Community Development,
as the Petitioners, have requested that, pursuant to 915.2-2272.2 of the Code of Virginia (1950,
as amended), the Board of Supervisors of Roanoke County, Virginia, vacate a portion of the
existing 15' drainage easement as shown on Exhibit A and accept a new 15' drainage easement
as shown on Exhibit A; and
WHEREAS, this vacation cost will be assumed by the County and the affected County
departments support this vacation and rededication of a 15' drainage easement; and
WHEREAS, notice has been given as required by 9 15.2-2204 of the Code of Virginia
(1950, as amended), and the first reading of this ordinance was held on March 13,2007, and
the second reading and public hearing was held on March 27, 2007.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the
acquisition and disposition of real estate can be authorized only by ordinance. A first reading of
this ordinance was held on March 13,2007, and a second reading and public hearing of this
ordinance was held on March 27, 2007.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the
subject real estate (existing 15' drainage easement) is hereby declared to be surplus and the
nature of the interest in real estate renders it unavailable for other public use.
3. That a portion of a 15' width drainage easement, crossing Lot 7 (Tax No. 44.03-08-
06), Lot 8 (Tax No. 44.03-08-07), Lot 9 (Tax No. 44.03-08-08), Lot 10 (Tax No. 44.03-08-09)
and Lot 11 (Tax No. 44.03-08-10), of Block 2, Section 1, North Meadows Subdivision, being
designated and shown as the "Exist. 15' D. E. (Vacated)" on Exhibit A, attached hereto, said
easement having been dedicated on the subdivision plat for North Meadows, Section 1, and
recorded in the aforesaid Clerk's Office in Plat Book 10, page 36, in the Catawba Magisterial
District of the County of Roanoke, be, and hereby is, vacated pursuant to 9 15.2-2272 of the
Code of Virginia, (1950, as amended).
4. That a new 15' drainage easement, crossing Lot 7 (Tax No. 44.03-08-06), Lot 8 (Tax
No. 44.03-08-07), Lot 9 (Tax No. 44.03-08-08), Lot 10 (Tax No. 44.03-08-09) and Lot 11 (Tax
No. 44.03-08-10), of Block 2, Section 1, North Meadows Subdivision, being designated and
2
shown as "Proposed New 15' D. E. 6,500 Sq. Ft." on Exhibit A, attached hereto, be, and hereby
is, accepted, pursuant to 9 15.2-2272 of the Code of Virginia, (1950, as amended).
5. That all costs and expenses associated herewith, including but not limited to
publication, survey and recordation costs, shall be the responsibility of the County.
6. That the County Administrator, or any Assistant County Administrator, is hereby
authorized to execute such documents and take such actions as may be necessary to
accomplish the provisions of this ordinance, all of which shall be on form approved by the
County Attorney.
7. That this ordinance shall be effective on and from the date of its adoption, and a
certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, in accordance with 915.2-2272.2 of the Code of Virginia (1950, as
amended),
3
NEW 15' DRAINAGE EASEMENT
DISTANCE
2.59'
25.52'
57.41'
78.87'
76.43'
96.55'
78.11'
21.87'
10.61'
24.56'
25.86'
7.65'
LINE BEARING
8-A S 26'22'30" E
A-B S 44'58'50" E
B-C S 54'03'47" E
C-D S 57'48'13" E
D-E S 54'04'12" E
E-F S 59'37'18" E
F-G S 65'41'02" E
G-H N 83'29'46" E
2-H N 38'27'41" E
8-AA N 26'22'30. W
8-A8 S 26'22'30" E
8-'~C N 63'37'30. E
PROPERTY OF
MAURICE L. LAVINDER II
&: MARCELLA V. LAVINDER
TAX NO. 44.03-08-09
0.8. 1298, PC. 1682
PROPERTY OF
JAMES ALLEN WOODS
III TAX NO. 44.03-08-11
~ INST. NO. 200409732
~ tll \
. 0
~ ~PROPERTY OF
@ 'MLUAM J. WALTON
@ TAX NO. 44.03-08-10
0.8. 1712, PG. 1321
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~ =TAX NO. 44.03-08-08
~ ~ \ D.B. 1282, PG. 2
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PROPERTY OF
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o. TAX NO. 44.03-08-07
D.B. 1546, PG. 952
2M PIPE
FOUND 0
PROPERTY OF
SCOTT K. de
CHARLENE P. MUWNS
TAX NO. 44.03-03-64
0.8, 1422, PG. 400
115.14' 12' P,U.E. 110.00' @
5 66'34'30" W '3'OLD PIN 225.14' f2\1/2" REBAR 15' DE
\:V FOUND _ PROPERTY OF \61 FOUND . ,
_ RYAN V. &:_ MAJOR PART LOT 6 12' P.U.E.
LOT 7 WHITNEY P. HUBERT PROPERTY OF
TAX NO. 44.03-03-53 DAVID W. &
0.8. 982, PG. 28 LINDA HEDGEPATH
PROPOSED EASEMENT PLAT FOR TAX NO. 44.03-03-52
COUNTY OF ROANOKE 0.8. 1308, PG. 479
SHOWING LOTS 7 'THRU 12, BLOCK 2, SECTION 1
NORTH MEADOWS, P .B. 10, PG. .36 R ED V 5
VACATING AN EXISTING 15' DRAINAGE EASEMENT EVlS : 10 NO '. 200
AN CREATING A NEW 15' DRAINAGE EASEMENT BY REC - DISK RC-6Z
SlTUAlE ON FRESH MEADOW LANE ISCAlE' 1"- ~
~ TPP&S T. P. PARKER & SON ' . APRIL 22 2003
ENGINEERS 816 Boulevard OA TE. ,
SURVEYORS Post. Office Box 39 D- 52096
PL...ANNERS SlIlem. Virginia. 24153 W 0 . 03-0083
1540-387-1153 . ..
LOT 1 B
EXHIBIT A
CATAWBA MAGISTERIAL DISTRICT
ROANOKE COUNTY, VlRGINIA
TAX NO AS SHOWN
N.B.JR-231 DRAWNJTP.JR.
CALC.___ CHK'O LRD
r.1 n~l="n. JTP.JR.
ACTION NO.
ITEM NO.
\..A-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 27, 2007
AGENDA ITEM:
Second reading of an ordinance amending the Roanoke
County Code by amending Section 21-73, General
PrereQuisites to Grant of Division 3. Exemption for Elderly
and Disabled Persons of Chapter 21. Taxation to increase
the total combined net worth provisions for real estate tax
exemption for the elderly and disabled, and extending the
application deadline for the current tax year
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
I recommend increasing the net worth provisions from $125,000 to $150,000 for 2007.
Since the impact of this change on the budget is difficult to project, we should review
future increases to the net worth provisions as part of next year's budget process. This
review will take place early in the budget process to accommodate administrative
changes in the application process for the Commissioner of Revenue and Treasurer if
additional changes in the ordinance are approved by the Board.
SUMMARY OF INFORMATION:
ThiS is the second reading of an ordinance amending Section 21-73 of the Roanoke
County Code to increase the total combined net worth provisions for the elderly and
disabled real estate tax exemptions.
The draft ordinance increases the total combined net worth from $125,000 to $150,000
for the 2007 tax year. It also increases this limit to the maximum of $200,000 over the
next two years: to $175,000 in 2008 and to $200,000 in 2009.
The ordinance does not recommend increasing the value of acreage from one acre to
ten acres in calculating the total combined net worth of the owner and spouse.
The recent amendments to the total combined income and total combined net worth
limitations reach the ceiling and may exceed for Roanoke County median family income
and total combined net worth statistical data. The higher dollar limits are more
appropriate for the more expensive Northern Virginia and Tidewater areas of the
Commonwealth. The goal of Roanoke County's program is to provide real estate tax
relief to elderly and disabled citizens of modest means while assisting them in
alleviating an undue real estate tax burden. By excluding the value of the sole dwelling
house and up to one acre of land from the total combined net worth calculation, the
County helps these qualifying citizens to retain the family home. At the same time this
exemption program should not shift an undue tax burden to young families with children.
The ordinance grants a tax exemption to eligible persons based upon financial need
and ability to pay, while balancing the tax burden among the generations.
At the first reading of this ordinance the Board members asked numerous questions
concerning the fiscal impact of this amendment. Attached for your review are several
exhibits: (1) expenditure projections thru fiscal year 2009-2010 utilizing two different
methodologies, (2) demographic data by age groups, (3) expenditure projections based
upon assessment growth, and (4) a chart showing the dollar limits for neighboring
jurisdictions.
The first exhibit shows a low-end to high-end range of expenditures. The low end
projection is based upon an average of the past 4 years of the "taxes relieved" (12%),
and the high end projection is based upon the percentage increase after last year's
amendments to this program (19%). By fiscal year 2009, the annual fiscal impact will
have grown to $788,626 (low-end estimate) to $945,929 (high-end estimate). The third
exhibit is a "proof' method based upon the increase in assessments (8%) over the past
5 years resulting in a projection of $901,817 of taxes relieved by fiscal year 2009. This
exhibit also shows the average assessment and tax relief per parcel.
The demographic data shows that Roanoke County has a greater percentage of its
population in the eligible age categories than the statewide average. Therefore the
fiscal impact of this program will be greater in Roanoke County than the statewide
average. The final exhibit lists the income and asset limits for a sampling of neighboring
or similar jurisdictions.
AL TERNATIVES:
1) Adopt the draft ordinance as submitted. This alternative avoids the logistical
problems in the Commissioner of the Revenue's and Treasurer's offices of
increasing these dollar limits too close to the deadline for applications or after
explanatory materials has been printed. Also it establishes these increases in
the exemption criteria in advance so that they can be accommodated in the
budget process.
2) Defer action on any increases in the net combined financial worth allowance, or
defer action on the future increases (i.e. delete paragraphs 2, which increases
this amount to $175,000 in 2008, and paragraph 3, which increases this amount
to $200,000 in 2009, of the draft ordinance) until a future time. Due to uncertain
2
fiscal conditions, the impact of the 20 percent homestead exemption, and the
effect of the transportation legislation, delay implementing additional increases in
this program.
FISCAL IMPACT:
The County has budgeted $600,000 in this fiscal year for this real estate exemption
program. Staff estimates that these amendments in addition to the anticipated growth in
this program will require an additional $100,000 for this budget line item in the 2007-
2008 budget.
STAFF RECOMMENDATION:
It is recommended that the Board hold the public hearing on this proposed ordinance
that is scheduled for March 27, 2007.
3
Exhibit 1
RE Tax Credit for the Elderly
Expenditure Projections
FY2007 -FY2009
Scenario #1: Averaae Growth
Increase Net Worth $25,000/yr.
2003 2004 2005 2006 2007 2008 2009
1,385 1,463 1,425 1,613 1,691 1,773 1,859
3.2% 5.6% -2.6% 13.2"" 4.9%1. 4.9%1 49%!
1,307 1,386 1,409 1,534 1,620 1,711 1,806
5.8% 6.0% 1.7% 8.9% 5.6%1 1 5.6%l r-"5.6%l
2002
Total Parcels 1,342
Total Applicants 1,235
Taxes Relieved 354,915 391,024 420,803 471,648 561,329 628,688 704,131 788,627
10.2% 76% 12.1% 190% 12.0%1 I 12.0'll01 r 12.0%
r-- - 1 = 4 year projected average
Scenario #2: Actual Growth
Increase Net Worth $25,OOOlyr.
2002 2003 2004 2005 2006 2007 200B 2009
Total Parcels 1,342 1,385 1.463 1.425 1,613 1,826 2,067 2,340
3.2% 5.6% -2.6% 13.2% 132%~ r-13~, 13.2%1
Total Applicants 1,235 1,307 1,386 1 ,409 1,534 1,671 1,819 1,981
5.8% 8.0% 1.7% 8.9% 8.9%1 I 8.9"",f 8.9"g
Taxes Relieved 354,915 391,024 420,803 471,648 561,329 667,982 794,898 945,929
10.2% 7.6% 12.1% 19.0% 19,<)0,(,11 19.0% '--';';~
L - ---, = % change from 2006 increase
Summary of Expenditure Proiections:
Low-end Projection: Average Growth
High-end Projection: Actual Growth
Average
$628,688
667,982
$648,335
$704,131
794,898
$749,515
$788,627
945,929
$867,278
County of Roanoke
Population Demographics - By Age
2000 Through 2010
Projected
Ages 2000 2010 % Change
75+ 7,100 10,100 42.3%
65-74 9,500 9,050 -4.7%
55-64 9,450 13,400 41.8%
45-54 13,400 12,700 -5.2%
35-44 12,650 11,350 -10.3%
25-34 9,900 9,000 -9.1%
1 5-24 9,300 9,500 2.2%
5-14 10,150 9,100 -10.3%
Under 5 3,900 3,700 -5.1%
85,350 87,900 3.0%
165+ 16,600 19,150 15.4% I
45-64 22,850 26,100 14.2%
25-44 22,550 20,350 -9.8%
15-24 19,450 18,600 -4.4%
Under 5 3,900 3,700 -5.1%
85,350 87,900 3.0%
**Misc. Demo~raphics - Roanoke County:
Persons 65 years+, percent 15.4%
Persons 65 years+, percent (Virginia) 11.4%
Median Household Income (est. 2005) $52,688
Median Age (est. 2005) 42.4
Median Home Value (est. 2005) $152,300
**U.S. Census Bureau
Exhibit 2
Exhibit 3
RE Tax Credit for the Elderly
Expenditure Projections
FY2007.FY2009
Scenario #1: AveraGe Growth (Parcels and Reassessments
Increase Net Worth $25,OOOfyr.
2002 2003 2004 2005 2006 2007 2008 2009
1,342 1,385 1.463 1,425 1,613 1,750 1,899 2,060
3.2% 5.6'% -2.6% 13.2''- 8.5%1 I 8.;,5~~ C- ~
1.235 1.307 1,386 1.409 1,534 1,620 1,711 1,806
5.8% 6.0% 1.7% 6.9% 5.6%ll 56"! r U%~
354,915 391,024 420,803 471,648 561,329 664,457 774,092 901,817
10.2% 7.6% 12.1% 190% 18.4% 16.5% 16.5%
Total Parcels
Total Applicants
Taxes Relieved
Tax Rate 1.12 1.12 1.12 1.12 1.11 1.09 1.09 1.09
Assess. Relieved 31,688,839 34.912,857 37.571,696 42.111.429 51.498,073 60.959.320 71,017,608 82,735,513
% assess..Iasses relieved 0.78% 0.61% 0.81% 0.85% 0.96% 1.03% 1.11% 1.20%
Assessment 4,069,963,500 4,310,864,900 4,524,814,800 4,981,813,200 5,374.555,100 5,905,133,300 6.377,543,960\ 6,887,747,481
5.9% 7.3% 7.7% 7.9% 9.9",1; I 8.0%! 8.0%~
Avg. RelieffParcel 23,613 25.208 25,681 29,552 31.927 34.832 37.400 40,158
Avg. Tax ReJiefJParcel 264 282 288 331 354 380 408 438
Exhibit 4
Countv Maximum Annual Income Maximum Net Worth
Albermar Ie $50,000 $75,000
Augusta $30,000 $125,000
Bedford $35,000 $100,000
Botetourt $35,000 $100,000
Campbell $30,000 $75,000
Chesterfield $52,000 $169,100
Floyd $17,000 $55,000
Franklin $25,000 $80,000
Henrico $52,000 $250,000
Montgomery $26,000 $45,000
Pulaski $20,000 $80,000
Rockbridge $50,000 $70,000
Rockingham $32,000 $200,000
City
Lynchburg $30,000 $100,000
Roanoke $30,000 $60,000
Salem $50,000 100,000
f (~,
"', ".-It
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27,2007
ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY
AMENDING SECTION 21-73, GENERAL PREREQUISITES TO GRANT
OF DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED
PERSONS OF CHAPTER 21. TAXATION TO INCREASE THE TOTAL
COMBINED NET WORTH PROVISIONS FOR REAL ESTATE TAX
EXEMPTION FOR THE ELDERLY AND DISABLED, AND EXTENDING
THE APPLICATION DEADLINE FOR THE CURRENT TAX YEAR
WHEREAS, Section 21-73 of the Roanoke County Code currently establishes a
limitation on the total combined net worth of the owner and his or her spouse of
$125,000 during the immediately preceding calendar year; and
WHEREAS, the State Code limits the "net combined financial worth" to $200,000
and that the locality may annually increase this limit by the Consumer Price Index; and
WHEREAS, Section 21-74 of the Roanoke County Code provides that a person
seeking an exemption under these provisions shall file an application for exemption
between February 1 and March 31 of the year for which the exemption is claimed; and
WHEREAS, this application for exemption deadline should be extended only for
the current tax year to allow eligible citizens to avail themselves of these amendments;
and
WHEREAS, the first reading on this ordinance was held on March 13, 2007, and
the second reading and public hearing were held on March 27, 2007.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That Section 21-73, General prerequisites to Qrant of Division 3.
Exemption for elderlv and disabled persons of Chapter 21, Taxation be amended to
read and provide as follows:
CHAPTER 21. TAXATION
ARTICLE II. REAL ESTATE TAXES
DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS*
Sec. 21-73. General prerequisites to grant.
Exemptions provided for in this division shall be granted only if the following
conditions are met:
(1) That the total combined income, during the immediately preceding calendar
year, from all sources, of the owner of the dwelling and his relatives living therein did not
exceed fifty six thousand five hundred sixty-six dollars ($56,566); provided, however,
that the first ten thousand dollars ($10,000.00) of income of each relative, other than the
spouse of the owner, who is living in the dwelling shall not be included in such total.
(2) That the owner and his spouse did not have a total combined net worth,
including all equitable interests, exceeding onc hundred twenty fivc thous~lnd dolbrs
($125,000.00) one hundred fifty thousand dollars ($150,000) as of December 31 of the
immediately preceding calendar year. The amount of net worth specified herein shall
not include the value of the sole dwelling house and up to one (1) acre of land.
(3) Notwithstanding subsection (1) above if a person qualifies for an exemption
and if that person can prove by clear and convincjng evidence that his or her physical or
mental health has deteriorated to the point that the only alternative to permanently
residing in a hospital, nursing home, convalescent home or other facility or physical or
2
mental care is to have a relative move in and provide care for that person, and if a
relative does then move in for that purpose, then none of the income of the relative or of
the relative's spouse shall be counted towards the income limit, provided the owner of
the residence has not transferred assets in excess of ten thousand dollars ($10,000.00)
without adequate consideration within a three-year period prior to or after the relative
moves into such residence.
2. That the total combined net worth amount be increased to $175,000 form
the 2008 real estate tax year.
3. That the total combined net worth amount be increased to $200,000 for
the 2009 real estate tax year and the tax years thereafter.
4. That this ordinance shall be in full force and effect from and after its
adoption and it shall become effective for the 2007 real estate tax year.
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