The URL can be used to link to this page

Home My WebLink About3/13/2007 - Regular Roanoke County Board of Supervisors Agenda March 13, 2007 Good afternoon and welcome to our meeting for March 13, 2007. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend James Terry Penn Forest Christian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the Fire and Rescue Department for receiving the Governor's Award for Excellence in Virginia's Fire Services Support in the Private Sector and the Virginia Fire Chiefs Association Award for Best Practices in Fire Service Health and Safety for their wellness and physical fitness program D. BRIEFINGS 1. Annual report from the Roanoke Valley Economic Development Partnership. (Phil Sparks, Executive Director) 1 E. NEW BUSINESS 1. Request to advance capital funds in the amount of $450,000 for renovations to the existing Roanoke County-City of Salem Jail into the current fiscal year. (John M. Chambliss, Assistant County Administrator) 2. Request to authorize the filing of an application to rezone approximately 400 acres in the Roanoke County Center for Research and Technology (CRT), thus amending the covenants and conditions and Master Plan for the park. (Doug Chittum, Director of Economic Development) 3. Resolution granting a waiver to Ryan Companies US, on behalf of Oppidan Investment Company, under Section 13-23 of the Roanoke County Code to the provisions of the County's Noise Ordinance, Article II. Noise of Chapter 13: Offenses - Miscellaneous to expedite construction. (Doug Chittum, Director of Economic Development) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits o~ the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. G. FIRST READING OF ORDINANCES 1. First reading of an ordinance to vacate a 15' drainage easement dedicated in Plat Book 10, Page 36, North Meadows Subdivision, Section 1, Block 2, said drainage easement crossing Lots 7, 8, 9, 10, and 11, Section 1, Block 2, and to accept dedication of a new drainage easement crossing the same properties, Catawba Magisterial District. (Arnold Covey, Director of Community Development) 2. First reading of an ordinance amending the Roanoke County Code by amending Section 21-73, General Prerequisites to Grant of Division 3. Exemption for Elderlv and Disabled Persons of Chapter 21. Taxation to increase the total combined net worth provisions for real estate tax exemption for the elderly and disabled, and extending the application deadline for the current tax year. (Paul M. Mahoney, County Attorney) H. SECOND READING OF ORDINANCES 2 I. APPOINTMENTS 1. Grievance Panel 2. League of Older Americans - Advisory Council 3. Roanoke Regional Airport Commission 4. Roanoke Valley Greenway Commission 5. Western Virginia Water Authority J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - February 27, 2007 2. Confirmation of committee appointment 3. Resolution of appreciation to Donald G. Meador, Sheriff's Office, upon his retirement following twenty-six years of service 4. Request to renew the program to compensate Roanoke County employees activated for federally funded military duty for the difference between regular pay and the military pay received 5. Request from the Police Department to accept and appropriate a Division of Motor Vehicle (DMV) grant in the amount of $5,000 6. Request from the Libraries to accept and appropriate a literacy grant from the Wal-Mart Foundation in the amount of $1,000 7. Acceptance of Winnbrook Lane into the Virginia Department of Transportation Secondary System 8. Acceptance of Eastshire Court into the Virginia Department of Transportation Secondary System 9. Acceptance of Belcroft Court into the Virginia Department of Transportation Secondary System 3 10. Acceptance of Stone Manor Drive and Sandhurst Drive into the Virginia Department of Transportation Secondary System K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Telecommunications Tax Comparison Report 5. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of February 28, 2007 O. WORK SESSIONS (Training Room - 4th Floor) 1. Work session to discuss fiscal year 2007-2008 budget development: (Elmer C. Hodge, County Administrator; Brent Robertson, Director of Management and Budget) (a) Police Department (b) Fire and Rescue Department (c) Sheriff's Office 2. Joint work session with the Roanoke County School Board to discuss fiscal year 2007 -2008 budget development. (Elmer C. Hodge, County Administrator; Diane D. Hyatt, Chief Financial Officer; Brent Robertson, Director of Management and Budget) P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion, consideration, or interviews of prospective candidates for appointment to the Roanoke Regional Airport Commission; and Section 2.2-3711 A (30) discussion of the award of a public contract involving the expenditure of public funds, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body, namely contract with the Western Virginia Water Authority. 4 EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS S. FUNDING REQUESTS FOR FISCAL YEAR 2007-2008 BUDGET 1. Human Services and Social Services Agencies T. CITIZENS' COMMENTS AND COMMUNICATIONS U. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael A. Wray 2. Joseph B. "Butch" Church 3. Michael W. Altizer 4. Richard C. Flora 5. Joseph P. McNamara V. ADJOURNMENT TO TUESDAY, MARCH 20, 2007, AT 3:00 P.M. FOR THE PURPOSE OF A BUDGET WORK SESSION, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW, 4TH FLOOR TRAINING ROOM, ROANOKE, VIRGINIA. 5 ACTION NO. ITEM NO. C -\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Recognition of the Fire and Rescue Department for receiving the Governor's Award for Excellence in Virginia's Fire Services Support in the Private Sector and the Virginia Fire Chiefs Association Award for Best Practices in Fire Service Health and Safety for their wellness and physical fitness program Elmer C. Hodge "1!!i ~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Governor Tim M. Kaine selected Barker Chiropractic Clinic of Roanoke County to receive the Governor's Award for Excellence in Virginia's Fire Services Support in the Private Sector. The Clinic was nominated by Roanoke County Fire and Rescue for having demonstrated exceptional dedication to the success of Virginia Fire Services throughout the Roanoke Valley. Over the past five years, Drs. Jeff and Nancy Barker have dedicated themselves to educating the Roanoke Valley about fire and life safety by raising and donating money to Roanoke County's Fire and Rescue Department in an effort to provide fire and life safety educational tools to the citizens of Roanoke County and the Roanoke Valley. The total amount donated throughout the five years has now reached over $8,000. The Barkers have also organized and hosted an Annual Health and Safety Fair to highlight ways for our citizens to stay safe and healthy. The Fire and Rescue Department was selected by the Virginia Fire Chiefs Association for Best Practices in Fire Service Health and Safety for the Department's wellness and physical fitness programs. The Department also received a $500 contribution in addition to the award. The wellness and physical fitness program was established in early 2004 by a committee comprised of station officers, paramedic/firefighters, and firefighter/EMT's and chaired by Division Chief Steve Simon. The committee's mission was to improve the overall health of Department personnel through self awareness, education, and physical fitness. The committee met bi-monthly to develop the program. The targeted audience was all uniformed employees of the Department. The results of the program are widespread. The goal of creating self awareness among employees is measurable since annual fitness assessments are recorded and reported to employees. Employees can see trends in their health and adjust their wellness goals accordingly. Based on random surveys offield personnel, the wellness program has been a success. The awards were presented to Chief Richard Burch during the Virginia Fire Chiefs Associations' Mid-Atlantic Expo and Symposium held in Virginia Beach from February 22 to February 25, 2007. The following individuals will be present at the meeting for the recognition: Chief Rick Burch; Paramedic/Firefighter David Jones; Firefighter/EMT Payton Mayhew; and Jennifer Sexton, Volunteer and Marketing Coordinator. 2 ACTION NO. ITEM NO. 0 -\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Annual report from the Roanoke Valley Economic Development Partnership Elmer C. Hodge d~ /,f ~-_. County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for Phil Sparks, Executive Director of the Roanoke Valley Economic Development Partnership, to provide the partnership's annual report to the Board. A copy of the annual report is attached for your review. Roanoke Va ey Economic Development Partnership Report to Roanoke County 12,2007 March 2006: From a State Perspective Valley Central V A · Total number of sw VA 7.40/0 10.90/0 9.10/0 announcements: 37 4 Hampton Southside ~~.~~~ · Total in the Valley 16.30/0 Region (which includes the Roanoke Valley: 42 NOVA · But, that's not the 43.00/0 whole story ~ Vlr~!Jl! :~~ng by for Business Forbes.com the Roanoke Valley Did How . . 2006 Tota number of state announcements: 37 4 Roanoke Valley 14.30A> . Tota n Region Tota Roanoke Valley: 6 the Valley 42 . . 14.3% of Valley Region total, 1.60/0 of state total . Rest of Valley Region 85. lOA> #1 Ranking by Forbes.com ~ Vlr~!Jl~ for Business menI nveSI 2006 Total announced investment in VA $2,112.82 million Tota in the Valley Region: $368.29 million . . Central VA 12.30/0 Hampton Roads 12.90/0 Valley 17.80/0 SWVA 13.50/0 after 2nd highest Southside . Southside 27.50/0 #1 Ranking by Forbes.com ~ Vlr~!Jl~ for Business Roanoke Valley nvestment -- I 2006 nvestment In VA 2.82 million Total $2,11 . on Tota Roanoke Valley $177.9 million i II i Tota n the Valley Region: $368.29 m . . Rest of Valley Region 51. lOR> Roanoke Valley 48. 3 oR> Almost half of Valley Region total, 8.40/0 of state tota . #1 Ranking by Forbes.com ~ Vlr~!Jl~ for Business 2006 New Jobs Central V A 10.9O~ · Total announced jobs Hampton in VA: 23,368 Roads 13.3O~ · Total in the Valley Region: 1,734 '" · Lowest in the state NOVA 43.0o~ Valley 7.40~ SWVA 9.1 o~ Southside 16.30~ #1 Ranking by Forbes.com ~ Vlr~!Jl~ for Business Roanoke Valley -- 2006 Jobs Total announced jobs in VA: 23,368 the Valley 1 ,734 . Roanoke Valley 33.20A> Tota n Region Total Roanoke Valley 575 Almost a third of Valley Region total, 2.40/0 of state tota . . . est of Valley Region 66.80A> #1 Ranking by Forbes.com ~ Vlr~!Jl~ for Business Statewide Stats · Non-Manufacturing Projects - 670/0 of announced jobs - 320/0 of announced investment · Expansion Projects - 750/0 of announced jobs · Foreign-Affiliated Projects - 140/0 of announced jobs (3,208) - 320/0 of announced nvestment ($679 million) 't.. ~ Vlr~!Jl! :~~ng by for Business Forbes.com Roanoke Va ey Stats 2006 Announcements were Manufacturi - 575 announced jobs - $177.9 million announced ng II A . nvestment Expansion Projects . - 62.2% of announced jobs ated Projects Foreign-Affili . on) II .1 - 46.4% of announced jobs (267) - 68.1010 of announced nvestment ($121 m Behind the Stats MPANY VESTMEN II Mennel Milling $30,800,000 33 - Dynax $11,700,000 52 - McAirlaid's $85,000,000 160 - MW $23,000,000 175 - Altec $3,000,000 100 - Smorgon Stee $24,400,000 55 - TOTAL $177,900,000 575 Does This Mean? What Roanoke Valley still attractive to manufacturing Roanoke Valley attractive to foreign-affiliated . companies - Which then grow here . . More new investment/fewer new jobs might indicate higher quality projects and jobs . You Have We Done for Lately? What Joint Partnership/Roanoke Co. Expansion Solutions (Dec.-Jan.) Posted Roanoke County properties on our website, VEDP's website & Fast Facility (Area Development) - 238 hits on Fast Facility for 7 Roanoke County properties since this time last year n I" "advertoria . . Our Winning Strategies · Advertising · Trade Shows · Marketing Missions · Targeted Industry Sector Campaign - Results in company conference calls · Public Relations · www.roanoke.org . aIlves . . III n ng New MarkeIi Follow-up with older contacts - Started with 2,700 records - Removed 300 "dead" contacts - Reviewed the rest tor possible tollow-up action - Mailed or e-mailed 460 an "end-ot-year" update - Received 2 dozen responses . Website updates - Improved Site & Building report torms - Improved online data & other downloads - Updates continue . on i II i the Horizon Where our current prospects stand: · 4 have proposals pending - 7 45-1 ,145 potential jobs/$24-30 m investment On 8 actively considering the region - 391-840 jobs/$61-71 5 million . on i II i 8 long term - 775-1 ,080 jobs/$58-67.5 m . So Far This Year · We've opened 5 new prospect files - The most for January and February since 2000 · We've had 5 prospect visits - A little below average for this time of year · Of those: - 2 are local - 2 are from the South 1 s from the Midwest to 2007 Looking Ahead A mixed message on the economy · Still solid fundamentals. Growth, yes, but throttling back (GDP 2.0-2.20/0) · Recent GDP growth had been driven by consumer spending and residential construction - Auto sector sales are down - Housing starts will be down in 2007 until inventories decline further (NAR 2/7/07) - Existing home sales may hav bottomed out (NAR 2/15/07), slump could continue ~ Vlr&!!l~ :~~ng by for Business Forbes.com e but the Looking Ahead to 2007 A mixed message on the economy · Recent stock market jitters · Inflation still lurking - especially with a generally tightened job market · The "r-word" · Interest rates - cumulative effects of interest rate growth to dampen strong growth and keep inflation in check ~ Vlr~!Jl! :~~ng by for Business Forbes.com to 2007 Looking Ahead A mixed message on the economy · Good news on severa fronts: - Manufacturing is growing again, according to the Institute of Supply Management. ISM manufacturing index for Feb. was 52.3, up from Jan. (ISM 3/1/07) - 720~ of US consumer products companies are optimistic about US economy over the next 12 months; 560/0 planning major new capital investments (Material Handling 3/1 /07) Management, ~ Vlr~!Jl! :~~ng by for Business Forbes.com Looking Ahead to 2007 A mixed message on the economy · Wild Cards that could stall the engine: - Energy price spike - New Congress - fiscal policy; spending restraint? - International incident - Natural disaster like a Hurricane Katrina ~ Vlr~!Jl! :~king by for Business Forbes.com 2007 ndustry Growth Sectors · Certain T - Wireless networks (improvements in capabilities) - Computer systems integration · Telecommunications equipment · Med ical Devices · Automated machinery · Certain transportation equipment - Not heavy trucks until 2008-09 · Energy ~ Vlr&!!l~ :~~ng by for Business Forbes.com Changes coming to the Partnership in 2007 Changing as the economy changes Broadening our scope Doing more with morel Helping to make the Roanoke Valley even better. . . . . Thank you for your ongoing support! ACTION NO. ITEM NO. E - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY. VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Request to advance capital funds in the amount of $450,000 for renovations to the existing Roanoke County-Salem Jail into the current fiscal year SUBMITTED BY: Gerald Holt Sheriff John M. Chambliss Assistant County Administrator Elmer C. Hodge U-n-v-" H~- County Administrator APPROVED BY: COUNTY ADMINISTRA TORIS COMMENTS: ~~ ~~~ SUMMARY OF INFORMATION: During the budget deliberations for the FY 2006-2007 budget, staff advised the Board of Supervisors of the need to make capital improvements to the existing jail facility to extend the life of the facility and to keep it functional for the local jail purposes even as we enter into the new regional jail facility. You may recall that the Board of Corrections authorized the three local jails to remain in service when the new regional jail opens to reduce the number of beds to be built and to allow the pre-sentenced inmates and arrestees and to be confined and processed at the local jail level thus reducing traffic to the new facility. The County contracted with HSMM in 2004 to evaluate the capital needs for the existing jail which were estimated at $3.3 million. The County share would be $2.5 million, which the Board agreed to fund over a five year period ($500,000 per year) and the City of Salem would pay a total of $825,000 (approximately 25010 of the cost) over the same five year period. The first $500,000 was included in the capital account for the current fiscal year (FY 2006-07). The first phase of improvements included repairs and replacement for the HVAC equipment, control systems, and upgrades to other capital items in the current jai1. The most pressing issue is the replacement of the cooling tower which should be replaced during the cooler season of the year and the first phase replacement of the heat pump equipment. Bids have been obtained forthe first and second phases of the improvements and the cost of the improvements and engineering is approximately $950,000. Staff is fe-bidding one part of the work in an effort to obtain lower prices. Staff respectfully requests that at this time the Board of Supervisors appropriate $450,000 of the $5001000 which would have been included in the FY 2007-08 capital budget from the minor capital reserve account so that the order can be placed and the cooling tower installed during the cooler days before summer heat arrives. This advance would be the same $5001000 slated to be included in the capital budget for FY 2007-08 and is not an addition to the total of the original request. FISCAL IMPACT: This request is to allow the advance of the $450,000 scheduled to be included in the FY 2007 -08 Capital budget from the minor capital reserve so that the phase one equipment can be ordered and the work completed in the Spring of 2007. AL TERNATIVES: 1. Authorize the advance of the capital funding from the minor capital reserve account so that the phase one work can be accomplished during the spring of 2007. 2. Wait until July 2007 to order the equipment after the new capital budget has been approved. If the equipment should fail before the new equipment is installed, some of the inmates may have to be transferred to other corrections facilities and we must pay their per diem rates until the equipment is replaced because of the heat build up that will occu r in the existing jail facility. STAFF RECOMMENDATION: Staff recommends the approval of Alternative 1 to advance the capital money from the minor capital reserve account so that the equipment can be ordered and installed during the spring of 2007. ACTION NO. E,~ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Request to authorize the filing of an application to rezone approximately 400 acres in the Roanoke County Center for Research and Technology (CRT). thus amending the covenants and conditions and Master Plan for the park SUBMITTED BY: Doug Chittum Director of Economic Development APPROVED BY: Elmer C. Hodge feU- County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In 19971 Roanoke County purchased 450 acres off Glenmary Drive in western Roanoke County with intentions to develop a business and technology park for economic development purposes. After working with the citizens and businesses in the Dixie Caverns area to determine the best approaches for developing the property, the land was rezoned from Agricultural to Planned Technology District and a Master Plan with corresponding covenants and conditions were made proffered conditions to the rezoning. Since this time, two businesses (Novozymes Biologicals and Tecton Products) have located facilities in the CRT. The covenants stated that the County should review the Master Plan and conditions at such a time when more extensive engineering and design of the park had taken place, and to monitor the effectiveness of the covenants and conditions as businesses began to move into the park. County staff began the process to evaluate the Master Plan and on July 17, 20071 Hill Studios, in partnership with Thompson and Litton, were hired to lead the effort to not only review the Master Plan but to perform engineering analysis that would be used to guide the future development of the park. County staff has met with the consulting group on multiple occasions as well as the Design Review Team for CRT, which is comprised of neighborhood representatives from the Glenvar area. The Design Review Team has offered valuable input during this process and they are currently in unanimous agreement that the Master Plan and covenants and conditions should be amended. A community meeting was held at Spring Hollow on January 25, 2007, to receive input on the proposed changes to the Master Plan and to inform citizens of the process to amend the covenants and conditions for the park. The meeting was well attended and there were no objections to proceeding with the rezoning process using the draft covenants and conditions as a basis for the discussions with the Planning Commission. On February 20, 20071 a work session was held with the Planning Commission that was attended by all five members of the Commission as well as staff and our consultants. The Commission offered input and were in unanimous agreement that the draft Master Plan was well thought out and would be an improvement over the current one. The adoption of the revised Master Plan and corresponding covenants and conditions will simplify the process of regulating the various businesses locating in the park, but will not compromise the ability of the County to ensure that only quality development take place at the CRT. The materials produced from this exercise will also serve as a marketing tool for staff as we work with prospective companies considering Roanoke County for a business location. FISCAL IMPACT: No new funding is needed for this project. ALTERNATIVES: 1. Authorize the filing of an application to amend the existing covenants and conditions and Master Plan for the Center for Research and Technology. 2. Do not authorize the filing of the rezoning application. STAFF RECOMMENDATION: Staff recommends that the Roanoke County Board of Supervisors authorize the filing of an application to rezone approximately 400 acres in the Roanoke County Center for Research and Technology, thus amending the covenants and conditions and Master Plan for the park. ACTION NO. ITEM NO. E -,-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Resolution granting a waiver to Ryan Companies US, on behalf of Oppidan Investment Company, under Section 13-23 of the Roanoke County Code to the provisions of the County's Noise Ordinance, Article II. Noise of Chapter 13: Offenses- Miscellaneous to expedite construction SUBMITTED BY: Doug Chittum Director of Economic Development Elmer C. Hodge U~ f/~<...-e- County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~~I ~ti~~ SUMMARY OF INFORMATION: The County recentry received the attached letter from Ryan Companies US, Inc. requesting a waiver of the noise ordinance under Section 13-23 uundue hardship waiver," from April, 15, 2007 to September 30, 2007. Ryan Companies is acting as general contractor for Oppidan Investment Company and will be constructing the new Gander Mountain and Camping World retail stores. The noise ordinance currentry allows for construction to begin at 7:00 a.m. Monday through Friday. The waiver request is to begin work one-half hour earlier (6:30 a.m.) Monday through Friday. The ordinance currently allows construction from 10:00 a.m. to 10:00 p.m. on Saturday. The waiver request is to work from 6:30 a.m. to 8:00 p.m. on Saturday. There is no request for waiver from the ordinance on Sundays. During this time, construction vehicles wirl be entering from the soon to be constructed Friendship Lane, which should have the least impact on surrounding neighbors. All parties involved understand the potential impact of this request and are sensitive to the concerns of neighboring homes and businesses. The County held a community meeting to educate and inform the businesses and citizens who live and work in the area about the project on January 22, 2007. Written notification will also be provided to neighboring property owners to inform them of the modified hours of construction upon adoption of this resolution. FISCAL IMPACT: This request does not have any fiscal impact. AL TERNATIVES: 1. Approve the request for waiver of the Roanoke County noise ordinance. 2. Do not approve the request. STAFF RECOMMENDATION: Staff recommends approval of this request as it will shorten the overall duration of construction. It wiH also allow the contractor to avoid winter construction, as well as accelerate the opening of the new stores. It is also recommended that County staff continue to work with Oppidan Investment Company and their team of contractors, engineers, and management to limit the impact on surrounding neighbors to the extent possible. 03/08/2007 12:35 RYAN COMPRNY ~ 9t540?722030~""90272~ NO.631 [;101 WWW.RY^NCOMP^Nr~s.co~{ R'I AN COMf'ANlES U~\ INC. SO Soud.. Tenth Strct't, Sullt jOO MinofQPolt5l M~ 5S40~.2n12 612..4~2..4000 If I C,12..492-3lXX) fa:", IYAN- ~-...., ...."......... 'I"l I1.IIUlljlt' l... f'IN~ 11il"...VID III I fA'" Match 5~ 2007 1tr. D01.lg Chiftum Economic Development Dixector Roanoke COtlnty Department of Economic Developmenr P.O~ BOK 29800 5204 Bemud Drive, SW Room 421 Roanoke, VA 240] 8-0798 Re: Request fot WN'"gcr of Noise Ordinance for G~ndet Moun rain/Camping World De'll:lopment Mr. ChitTum: Ryan Companies USJ II1C. 'Will be constrUcting a +1- 40-acre development located weit ofPlD.ntation Road and south of Inter~tate 61 in Roanoke County. The corlSO"UCt10n 9r'ill include site infrastructure improvements. off.site utility a((!nSiOM, intenection improvements at Plantation R.oad and Friendshjp LAne) and the co~st.nlction'of Gander Mountain and Camping World 8tote~~ Pursuant to Section 13.23 of l\.rttcle II of the Romoke County CodeJ Ryan Companies USt Inc. is requesting :a waive:r from the Noise Ordinance of the County of Roaooke, Virginia, The wai,\1'er WQ\.lJd ~Uow constrUction f\cti~icies {roIn April 1511 2007 tJl!ough September 30, 2007 during the following times: Monday d"ltough Friday; SaturdAY; 6: 30a.~n to 1 O~OOp m 6:30am 10 8:00pm This wa.iver is necea !iary in order to complere coniUucbon activities prior to the \Vin tel' season, which would greatly escalate cosrs, If the stores nre not complet~ by the firS! week in October, th.e Gnndcr Mountaitl and Camping World stores MIJ not open '-lOti! the follo~ng spring. In additionl the hauls or tonstlUcuon would minimize the duration of the constrUction period, benefitiQg the adjacent residencg and businesses. We ~re aware that there ate nei~hbors in the vicinity of this pro)~ct, ~nd Ryan Companies intendi; to be a good neighbor. and ttkC! rhis into coneiderndon thrQughout constnlction. P'ea.se let me know if there is allY additionalinfot'n1ation that mu.y be ne~essaty [0 consider this :request. Thank youI %u t4~~~ ( fIEI/ Ene Overgal:d cc: Lafty EMt~tt - Oppidafl l\Iike MacIGnnon ~ Ryan AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13,2007 RESOLUTION GRANTING A WAIVER UNDER SECTION 13-23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY'S NOISE ORDINANCE, ARTICLE II. NOISE OF CHAPTER 13: OFFENSES- MISCELLANEOUS OF THE ROANOKE COUNTY CODE, OPPIDAN INVESTMENT COMPANY WHEREAS, Ryan Companies US, Inc., the general contractors for the construction of the Gander Mountain and Camping World retail stores for Oppidan I nvestment Company on a 40-acre site west of Plantation Road and south of Interstate 81 in Roanoke County, has requested a waiver of the County's noise ordinance as contemplated under Sec. 13- 23. Undue hardship waiver. to permit construction activity beginning on April 15, 2007 and ending September 30, 2007; and WHEREAS, Section 13-23 of the Roanoke County Code establishes certain standards for the Board of Supervisors to grant waivers from the provision of the Roanoke County Noise Ordinance, Article II. Noise of Chapter 13: Offenses - Miscellaneous to avoid undue hardship upon consideration of certain factors set forth in subsection (b) of Sec. 13- 23 and after making certain alternative findings. BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. In making its determination as to whether to grant the requested waiver to the Ryan Companies US, Inc. from the County's noise ordinance, the Board of Supervisors has considered the following factors: a. The time of day the noise will occur and the duration of the noise: Beginning not earlier than 6:30 a.m. and ending not later than 10:00 p.m. on Monday through Friday. Construction on Saturday shall be done only between the hours of 6:30 a.m. and 8:00 p.m.; b. Whether the noise is intermittent or continuous: The noise produced will be continuous. c. The extensiveness of the noise: Construction noise may be extensive from time to time. This schedule will allow for the least amount of inconvenience possible to complete this project. d. The technical and economic feasibility of bringing the noise into conformance with the noise ordinance: To achieve the desired goal of opening these retail stores by the first week of October, to complete construction activities prior to the winter season, and to minimize escaJation of costs, this waiver is necessary. e. Other matters related to the impact of the noise on the health, safety and welfare of the community and the degree of hardship resulting from enforcement of the ordinance: The hours of construction will minimize the duration of the construction period, benefiting adjoining residences and businesses. f. The extent to which the noise is necessary and incidental to the commercial and industrial use generating the sound: The noise to be generated by this phase of construction of the Gander Mountain and Camping World retail stores is normal and expected for this type of operation. 2 2. The Board of Supervisors makes the following finding: Compliance with the provisions of the County's noise ordinance concerning the specific act of noise disturbance by construction machinery or operations under subsection (1) of Sec. 13-21. Specific acts as noise disturbance. or under the provision of Sec. 13-20. General prohibition. would produce serious economic hardship for Ryan Companies US, Inc. without producing any substantial benefit to the public either living in the area of this construction or generally. 3. That the provisions of Sec.13-21. Specific acts as noise, subsection (1) and Sec. 13-20. General prohibition. of Article II. NOISE of Chapter 13. OFFENSES- MISCELLANEOUS be WAIVED from April 15, 2007 until September 30,2007. 4. This Waiver is granted specifically to Ryan Companies US, Inc. its officersJ employees and agents for construction related activities at the Oppidan Investment Company site located on approximately 40 acres west of Plantation Road and south of Interstate 81 in Roanoke County, Virginia. 5. That this Waiver may only be extended upon written application and approval by the Board of Supervisors. 6. That this Resolution shall be in full force and effect from its passage. 3 ACTION NO. ITEM NO. G-l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13. 2007 AGENDA ITEM: First reading of an ordinance to vacate a 15' drainage easement dedicated in Plat Book 10, Page 36, North Meadows Subdivision, Section 1, Block 2, said drainage easement crossing Lots 7, 8, 9, 10, and 11, Section 1, Block 2, and to accept dedication of a new drainage easement crossing the same properties, Catawba Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge cJl~ f{ Jzr County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This agenda item involves requesting the Board of Supervisors to vacate, quit-claim and release a 15' drainage easement and accept the dedication of a new 15' drainage easement as shown on the attached plat, Exhibit A. The existing drainage easement was originally dedicated to the public by plat in Plat Book 10, Page 36. Accepting the donation of a new 15' drainage easement crossing the properties owned by Timothy E. Jarvis and Charlotte R. Jarvis, Paul B. Willaert and Deborah A. Willaert, Stephen R. Stump and Janet M. Stump, Maurice L. Lavinder II and Marcella V. Lavinder, and William J. Walton respectively, as shown on a plat entitled uProposed Easement Plat for the County Of Roanoke", dated November 10,2005 by T.P. Parker & Son and vacating the existing drainage easement will allow property owners to add to their existing homes and reflect existing "as built" field location of the drainage facifity. The location and dimensions of this easement have been reviewed and approved by the Department of Community Development Engineering staff. FISCAL IMPACT: Roanoke County will be responsible for all costs associated with the vacation and dedication of the drainage easement and recordation of the ordinance. AL TERNATIVES: 1. Approve the first reading of the proposed ordinance to vacate the existing 15t drainage easement and accept the new 15' drainage easement as shown on the attached plat. 2. Decline approval of the proposed ordinance to vacate the existing 15t drainage easement and not accept the new 15' drainage easement as shown on the attached plat. STAFF RECOMMENDATION: Staff recommends Alternative 1. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA. HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13.2007 ORDINANCE TO VACATE A FIFTEEN FOOT DRAINAGE EASEMENT DEDICATED IN PLAT BOOK 10, PAGE 36, NORTH MEADOWS SUBDIVISION, SECTION 1, BLOCK 2, SAID DRAINAGE EASEMENT CROSSING LOTS 7, 8, 9, 10 &11, SECTION 1, BLOCK 2, AND TO ACCEPT DEDICATION OF A NEW DRAINAGE EASEMENT CROSSING THE SAME PROPERTIES LOCATED IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, by subdivision plat for North Meadows. Section 1, recorded in the Clerk's Office of the Circuit Court of Roanoke CountYr Virginia, in Plat Book 10, page 36, a 15J width drainage easement was dedicated, as shown on Exhibit A uPROPOSED EASEMENT PLAT FOR COUNTY OF ROANOKE SHOWING LOTS 7 THRU 121 BLOCK 2. SECTION 1, NORTH MEADOSW, P.B. 10, PG. 36 . . . U and, WHEREAS, the property owners of Lots 7 thru 11 of Block 2, Section 1 of North Meadows Subdivision and representatives of the County's Department of Community Development have meet and jointly agreed to a realignment of the existing 15' drainage easement to remove its encroachment upon existing home structures on the Jots crossed by this easement; and, WHEREAS, the County's engineering staff has determined that the proposed realignment of this easement will have no negative impacts upon the functionality of this portion of the drainage easement for this subdivision; and. WHEREAS, the designated lot owners and the Department of Community Development, as the Petitioners, have requested that, pursuant to ~15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, 1 Virginia, vacate a portion of the existing 15' drainage easement as shown on Exhibit A and accept a new 15' drainage easement as shown on Exhibit A: and, WHEREAS, this vacation cost will be assumed by the County and the affected County departments support this vacation and rededication of a 15' drainage easement; and, WHEREAS, notice has been given as required by 915.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on March 13, 2007, and the second reading and public hearing was held on March 27, 2007. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on March 13, 2007, and a second reading and public hearing of this ordinance was held on March 27, 2007. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (existing 15' drainage easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public use. 3. That a portion of 15' width drainage easement, crossing Lot 7 (Tax No 44.03-08- 06), Lot 8 (Tax No. 44.03-08-07), Lot 9 (Tax No. 44.03-08-08), Lot 10 (Tax No. 44.03-08- 09) and Lot 11 (Tax No. 44.03-08-10), of Block 2, Section 1, North Meadows Subdivision, being designated and shown as "Exist.15' D.E.(VACATED)" on Exhibit A, attached hereto, said easement having been dedicated on the subdivision plat for North Meadows, Section 1, and recorded in the aforesaid Clerk1s Office in Plat Book 10, page 36, in the Catawba 2 Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to 915.2-2272 of the Code of Virginia,1950, as amended. 4. That a new 15' drainage easement, crossing Lot 7 (Tax No 44.03-08-06), Lot 8 (Tax No. 44.03-08-07), Lot 9 (Tax No. 44.03-08-08), Lot 10 (Tax No. 44.03-08-09) and Lot 11 (Tax No. 44.03-08-10), of Block 2, Section 1, North Meadows Subdivision, being designated and shown as "PROPOSED NEW 15'D.E. 6,500 SO.FT. II on Exhibit A, attached hereto, be, and hereby is, accepted, pursuant to 915.2-2272 of the Code of Virginia, 1950, as amended. 5. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the County. 6. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with S 15.2-2272.2 of the Code of Virginia (1950, as amended). 3 NEW 15' DRAINAGE EASEMENT 115.14' 12' P.U.E. 110.00' S 66-34'30. W @OLD PIN 225.14' @ 1/2- REBAR FOUND - PROPERTY OF FOUND _ RYAN V. &: MAJOR PART LOT 6 LOT 7 WHllNEY P. HUBERT PROPERTY OF TAX NO. 44.03-03-53 DAVID W. & D.B. 982. PG. 28 LINDA HEDGEPATH PROPOSED EASEMENT PLAT FOR TAX NO. 44.03-03-52 COUNTY OF ROANOKF 0.8. 1308. PG. 479 SHOWING LOTS 7 THRU 12. BLOCK 2. SECTION 1 NORTH MEADOWS, P.8. 10, PG. 36 REVISED 10 NOV VACATING AN EXISTING 15' DRAINAGE EASEMENT : ., 2005 AN CREATING A NEW 15' DRAINAGE EASEMENT BY REC - DISK RC-6Z TAX NO AS SHOWN SITUAlE ON FRESH MEADOW LANE SCALE- 1"= 60' N.B.JR-231 DRAWNJTP.JR. ~ TPP&S T. P. PARKER & SON DATE- APRIL 22 2003 ENGINEERS 818 Boulevard - I CALC. CHK'D LRD _ ~ == ~ SURVEYORS POst. Office BO:l: 39 D- 52096 ClOSED= JTP.JR. F'LANNERS Salem, Virlinia 241153 W 0 · 03-0083 T _ ~40-.387-1 1 e.3 . .. TELEPHONE P~AL o OLD PIN ..,.. fOUND ~f'.. ~1fX) ~~~cgfX) >-:c <(,J, ci I- 1-0 CL 0:::9 .~ .. W <(-&,.'" CL<( ..... N o z!:!:! . co 0::: 0 0::: 0 woo- @ CL 0::: :J Z · <( CO ...J x<( ci OLD PI N I- FOUND LINE BEARING 8-A S 26-22'30" E A-B S 44'58'50u E B-C S 54-03'47" E C-D S 57-48'13" E D-E S 54'04'12" E E-F S 59'37'18" E F-G S 65'41'02" E G-H N 83'29'46" E 2-H N 38'27'41" E 8-AA N 26'22'30. W 8- AB S 26-22'30" E 8....;AC N 63'37'30" E PROPERTY OF MAURICE L. LAVlNDER II &: MARCELLA V. LAVlNDER TAX NO. 44.03-08-09 0.8. 1298. PG. 1682 z ~ ~.\ q ~ \ I LOT 9l ~/ PROPERTY OF 1. SlEPHEN R. & JANET M. STUMP ~ ::::TAX NO. 44.03-08-08 ~ g \ 0.8. 1282, PG. 2 ~ ~ c TELEPHONE N. A~ ~ PEDESTAL ~ ...e~k PBOPOSED HE ~,Q. 15 D.E.6,550 SQ. FT. I LOT 81 PROPERTY OF ...... PAUL D. &: P DEBORAH A. WlLLAERT ~ TAX NO. 44.03-08-07 D.B. 1546. PG. 952 @ 2- PIPE FOUND @ PROPERTY OF SCOTT K. & CHARLENE P. MULLINS TAX NO. 44.03-03-64 D.B. 1422. PG. 400 EXHIBIT A CATAWBA MAGISlER~AL DISTRICT ROANOKE COUNTY, VlRGINIA DISTANCE 2.59' 25.52' 57.41' 78.87' 76.43' 96.55' 78.11' 21.87' 10.61 · 24.56' 25.86' 7.65' ACTION NO. ITEM NO. G-d AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: First reading of an ordinance amending the Roanoke County Code by amending Section 21-73, General Prerequisites to Grant of Division 3. Exemption for Elderlv and Disabled Persons of Chapter 21. Taxation to increase the total combined net worth provisions for real estate tax exemption for the elderly and disabled, and extending the application deadline for the current tax year SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: ~~/ ((1'~~ SUMMARY OF INFORMATION: This is the first reading of an ordinance amending Section 21-73 of the Roanoke County Code to increase the total combined net worth provisions for the elderly and disabled persons real estate tax exemptions. The General Assembly has authorized the governing bodies of counties, cities, and towns to adopt an ordinance to provide for the exemption from, deferral of, or a combination program of exemptions from and deferrals of real estate taxation for elderly or disabled property owners subject to certain conditions and in such amounts as the ordinance may allow and the enabling legislation may authorize. Roanoke County has adopted the exemption instead of deferral program for local real estate taxes for eligible citizens. This real estate property tax relief program is authorized by Article X, Section 6 (b) of the Constitution of Virginia. The exemption is intended to provide relief to those elderly or disabled persons whose real estate property tax burden is deemed to be excessive in comparison with their income and financial worth. There are three conditions in calculating eligibility for this exemption: 1. Total combined income cannot exceed $561566 2. Total combined net worth cannot exceed $125,000 3. The net worth amount shall not include the value of the sole dwelling house and up to one acre of land. Roanoke County also excludes an amount up to $10,000 of income of each relative who is not the spouse of an eligible owner living in the dwelling and who does not qualify for the exemption. The recent amendments by the General Assembly increased the net combined financial worth to $200,000; and it allowed excluding the value of the sole dwelling and (and not to exceed 10 acres from this calculation. The Board adopted amendments to incorporate several of the higher dollar amounts allowed by the General Assembly, most recently in March 2006, and also in June 1997, May 2001, and October 2004. The draft ordinance recommends increasing the total combined net worth from $125,000 to $150,000 for the 2007 tax year. It also recommends incrementally increasing this limit to the maximum of $200,000 over the next two years. The ordinance does not recommend increasing the value of acreage from one acre to ten acres in calculating the total combined net worth of the owner and spouse. The recent amendments to the total combined income and total combined net worth limitations reach the ceiling and may exceed for Roanoke County median family income statistical data. The higher dollar limits are more appropriate for the more expensive Northern Virginia and Tidewater areas of the Commonwealth. The goal of Roanoke County's program is to provide real estate tax relief to elderly and disabled citizens of modest means while assisting them in alleviating an undue real estate tax burden. By excluding the value of the sole dwelling house and up to one acre of land from the total combined net worth calculation, the County helps these qualifying citizens to retain the family home. At the same time this exemption program does not shift an undue tax burden to young families with children. The method chosen by Roanoke County for calculating the total combined income is based upon the County's median adjusted gross income of married residents based on individual income tax returns as published by the Weldon Cooper Center for Public Service at the University of Virginia. The latest data is as of December 1, 2005, for the 2003 tax year. The median adjust gross income amount for Roanoke County is $56,566. The ordinance grants a tax exemption to eJigible persons based upon financial need and ability to paYI while balancing the tax burden among the generations. 2 When amending portions of the Roanoke County Code that affect taxes or fees. it has been the practice of the Board to hold a public hearing after publishing notices in the newspaper. Since the County Code is adopted by ordinance, the County Charter requires two readings to amend an ordinance. The Charter does provide for a procedure to waive the second reading upon a four-fifths (4/5ths) vote of the Board and to adopt that ordinance as an emergency measure. The financial eligibility criteria for tax relief for elderly and disabled persons are preprinted on the back of the real estate tax bills. Existing forms that were revised to reflect the 2006 amendments will be inaccurate. Changing the pre-printed forms will result in either increased printing costs or a delay in mailing the tax bills. The County processes tax bills for the Town of Vinton. Any delay could affect the Town. Finally any change in the real estate bills could affect the processing of personal property tax bills. Mobile homes are processed as personal property but are billed at real estate tax rates. Staff is continuing to work on these logistical problems. FISCAL IMPACT: The County has budgeted $600,000 in this fiscal year for this real estate exemption program. Staff believes that these amendments in addition to the anticipated growth in this program may require an additional $50,000 for this budget line item in the 2007- 2008 budget. STAFF RECOMMENDATION: It is recommended that the Board review the proposed ordinance. The first reading is scheduled for March 13, 2007; second reading and public hearing is scheduled for March 27,2007. 3 o~I~~~~~ o ~ T"""' en N_ N...... T"""' g""'" LO LO M tA- NOIJ1IJ1C')f'..N OMOM.,.....C')q- OONN ..q:M_ N...... ...... 0;...... V IJ1 M tA- M-q-Mt-OLOIJ1 OVCDONmCO o T"""' ...... M_ rti C"')_ NT"""' ,.... ~...... T"""' Q') ('i') fJl- ~vN<OC')OM oCXJ 0 co.,........... CD OT"""'NM ~v NT"""' ...... g...... ci N V €:R- Ll)vlJ1C')C')NlO OM f'..O......IJ1N ON...... v_ CO v N...... ...... v...... CD_ ...... f'.. v tA- COf'..r--.-VVCOM O......~MN([)T"""' o C"') N 1J1_ cO CD N...... ...... ~...... T"""' <D IJ1 tR- ~ ns ....., o t- '6- CU .- - CU tr: >< ns t- tJ) C o +:i ~ .~ c: 20. ~ ~~(() e ==~"'(/)"'CLL 8:Q) ~ CD ~ (/) <( z .~ E .~ Q) - 0 (.) ~ ~ ~ I & m ~>~~(/)a.. CDem..cQ)"'ift c a. ~ X 1.U Q) a.O~ roo O::<(~oG~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13,2006 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 21-73, GENERAL PREREQUISITES TO GRANT OF DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS OF CHAPTER 21. TAXATION TO INCREASE THE TOTAL COMBINED NET WORTH PROVISIONS FOR REAL ESTATE TAX EXEMPTION FOR THE ELDERLY AND DISABLED, AND EXTENDING THE APPLICATION DEADLINE FOR THE CURRENT TAX YEAR WHEREAS, Section 21-73 of the Roanoke County Code currently establishes a limitation on the total combined net worth of the owner and his or her spouse of $125,000 during the immediately preceding calendar year; and WHEREAS, the State Code limits the "net combined financial worth" to $200,000 and that the locality may annually increase this limit by the Consumer Price Index; and WHEREAS, Section 21-74 of the Roanoke County Code provides that a person seeking an exemption under these provisions shall file an application for exemption between February 1 and March 31 of the year for which the exemption is claimed; and WHEREAS, this application for exemption deadline should be extended only for the current tax year to allow eligible citizens to avail themselves of these amendments; and WHEREAS, the first reading on this ordinance was held on March 13, 2007; and the second reading and public hearing were held on March 27, 2007. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 21-73, General prerequisites to Qrant of Division 3. Exemption for elderlv and disabled oersons of Chapter 21, Taxation be amended to read and provide as follows: CHAPTER 21. TAXATION ARTICLE II. REAL ESTATE TAXES DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS. Sec. 21-73. General prerequisites to grant. Exemptions provided for in this division shall be granted only if the following conditions are met: (1) That the total combined income, during the immediately preceding calendar year, from all sources, of the owner of the dwelling and his relatives living therein did not exceed fifty six thousand five hundred sixty-six dollars ($56,566); provided, however, that the first ten thousand dollars ($10,000.00) of income of each relative. other than the spouse of the owner, who is living in the dwelling shall not be included in such total. (2) That the owner and his spouse did not have a total combined net worth. including all equitable interests, exceeding one hundred twenty five thous3nd doll3rs ($125,000.00) one hundred fifty thousand dollars ($150,000) as of December 31 of the immediately preceding calendar year. The amount of net worth specified herein shall not include the value of the sole dwelling house and up to one (1) acre of land. (3) Notwithstanding subsection (1) above if a person qualifies for an exemption and if that person can prove by clear and convincing evidence that his or her physical or mental health has deteriorated to the point that the only alternative to permanently residing in a hospital, nursing home, convalescent home or other facility or physical or 2 mental care is to have a relative move in and provide care for that person, and if a relative does then move in for that purposel then none of the income of the relative or of the relatives spouse shall be counted towards the income limit, provided the owner of the residence has not transferred assets in excess of ten thousand dollars ($10,000.00) without adequate consideration within a three year period prior to or after the relative moves into such residence. 2. That the total combined net worth amount be increased to $175,000 form the 2008 real estate tax year. 3. That the total combined net worth amount be increased to $200,000 for the 2009 real estate tax year and the tax years thereafter. 4. That this ordinance shall be in full force and effect from and after its adoption and it shall become effective for the 2007 real estate tax year. 3 ACTION NO. ITEM NO. I'-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge cj-/ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Grievance Panel The three-year term of Joanne Thompson. alternate member, is vacant due to Ms. Thompson's recent appointment as a full member of the Grievance Panel. This term will expire on October 31, 2007. 2. League of Older Americans - Advisory Council The one-year term of Beverly Eyerly will expire on March 31. 2007. Ms. Eyerly has advised that she is willing to serve an additional one-year term that will expire on March 3112008, and confirmation of this appointment has been placed on the consent agenda. 3. Roanoke Regional Airport Commission The four-year term of Arthur M. Whittaker, Sr., expired on February 11, 2007. A closed meeting has been scheduled to discuss this appointment. 4. Roanoke Valley Greenway Commission The three-year term of Richard Kelly will expire on April 8, 2007. 5. Western Virginia Water Authority (WVWA) John Williamson, at-large member, resigned from the Board effective November 16, 2006. This four-year term will expire on June 30, 2008. At-large members are selected by the majority vote of the other six members of the Board and confirmed by Roanoke City Council and the Roanoke County Board of Supervisors 2 TI -ID AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13,2007 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 13, 20071 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 1 0, inclusivel as follows: 1. Approval of minutes - February 27,2007 2. Confirmation of committee appointment 3. Resolution of appreciation to Donald G. Meador, Sheriffs Office, upon his retirement following twenty-six years of service 4. Request to renew the program to compensate Roanoke County employees activated for federally funded military duty for the difference between regular pay and the military pay received 5. Request from the Police Department to accept and appropriate a Division of Motor Vehicle (DMV) grant in the amount of $5,000 6. Request from the Libraries to accept and appropriate a literacy grant from the Wal-Mart Foundation in the amount of $1,000 7. Acceptance of Winnbrook Lane into the Virginia Department of Transportation Secondary System 8. Acceptance of Eastshire Court into the Virginia Department of Transportation Secondary System 9. Acceptance of Belcroft Court into the Virginia Department of Transportation Secondary System 1 10.Acceptance of Stone Manor Drive and Sandhurst Drive into the Virginia Department of Transportation Secondary System 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 ACTION NO. ITEM NO. "T - Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Confirmation of committee appointment SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge C }-J County Administrator APPROVED BY: COUNTY ADMINISTRATOR1S COMMENTS: SUMMARY OF INFORMATION: 1. League of Older Americans - Advisory Council The one-year term of Beverly Eyerly will expire on March 31 t 2007. Ms. Eyerly has advised that she is willing to serve an additional one-year term that will expire on March 31, 2008, and confirmation of this appointment has been placed on the consent agenda. ACTION NO. ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Resolution of appreciation to Donald G. Meador, Sheriff's Office, upon his retirement after twenty-seven years of service SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Master Deputy Sheriff Meador retired on March 1, 2007, from the Sheriff's Office after twenty-seven years of service. He has requested that his resolution be mailed since he will not be attending the Board meeting. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Master Deputy Sheriff Meador with the appreciation of the Board members for his many years of service to the County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 2007 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DONALD G. MEADOR, SHERIFF'S OFFICE, UPON HIS RETIREMENT AFTER TWENTY-SEVEN YEARS OF SERVICE WHEREAS, Donald G. Meador was first employed by Roanoke County on December 1, 1979, as a Deputy Sheriff in the Civil Division; and WHEREAS, Master Deputy Sheriff Meador retired from Roanoke County on March 1, 2007, after twenty-seven years and three months of service; and WHEREAS, Master Deputy Sheriff Meador continued a family tradition of service to the community by following his father who retired from the Sheriffs Office in 1984 after more than thirty-one years of service; and WHEREAS, Master Deputy Sheriff Meador was instrumental in assisting Roanoke County citizens with the recovery of property through the performance of his duties as a Civil Process Deputy; and WHEREAS, Master Deputy Sheriff Meador, through his employment with Roanoke County, has assisted in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DONALD G. MEADOR for more than twenty-seven years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. ACTION NO. ITEM NO. T-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Request to renew the program to compensate Roanoke County employees activated for federally funded military duty for the difference between regular pay and the military pay received SUBMITTED BY: Joe Sgroi Director of Human Resources Elmer C. Hodge d~ ff~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: It is anticipated that departments will be able to absorb the cost of this supplement within their budgets. If they are unable to do so, this matter will be brought back to the Board at a later date for approvaf of additional funding. SUMMARY OF INFORMATION: The Board of Supervisors approved a military supplement program for the period October, 2004 through September, 2005. Between the dates of October, 2004 through February, 2007, seven Roanoke County employees have been called to active duty. Three are currently on active duty; the others have returned. So far there has only been one employee who qualified for this supplement at a cost of only $2,283. Even though only one employee has been eligible for the supplement, the program is a safety net in case there is a loss of income due to active military service. It provides goodwHI and heartfelt support to our reservists. Currently, there are 22 Roanoke County employees that are active in the Reserves and three of these employees are currently serving on active duty. Staff is recommending that the military supplement program be renewed retroactive and approved to compensate any County employee who is a military reservist and is called to active duty related to our country's war on terrorism through September 2009. BACKGROUND INFORMATION: An amendment was added by the General Assembly to the Code of Virginia in 2002. This amendment provided for local governments to pay employees activated for federally funded military duty all or any portion of the difference between the regular pay rate and the military pay rate. This compensation is in the form of a supplement equal to the difference between the employee's regular County salary and military base pay plus any other compensation received for military service. Employees are responsible for providing the Department of Human Resources with the necessary documentation to establish eligibility for the supplement. All other County benefits are applied in accordance with the current leave policies of the County as stated in the Employee Handbook. Employees who are reservists participating in regular annual training are not eligible forthis supplement, but are compensated according to the Employee Handbook under Chapter 4, Section G, Military Leavel which provides 15 days of paid leave per year (October 1 through September 30) FISCAL IMPACT: There has been minimal impact to the County in regards to this supplement. AL TERNATIVES: 1. Approve the renewal of the program through September 30, 2009. 2. Do not approve the renewal of the program. STAFF RECOMMENDATION: Staff recommends approval of the supplement through September 30,2009. At the end of this period the Board of Supervisors should consider the termination or the continuation of this benefit. ACTION NO. ITEM NO. J -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Request from the Police Department to accept and appropriate a Division of Motor Vehicle (DMV) grant in the amount of $5,000 SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: Elmer C. Hodge f If County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: These grant funds will be used to support the Roanoke County Police Department's efforts in targeting and enforcement of speeding and aggressive drivers on Interstate 81. This will be for fiscal year 2007 (October 1, 2006 thru September 30, 2007). There is no cost to Roanoke County. FISCAL IMPACT: None. AL TERNATIVES: None. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of this Division of Motor Vehicles grant in the amount of $5,000.00 ACTION NO. ITEM NO. T-ln AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Request from the Library to accept and appropriate a literacy grant from the Wal-Mart Foundation in the amount of $1,000 SUBMITTED BY: Diana L. Rosapepe Director of Library Services Elmer C. Hodge {' if County Administrator APPROVED BY: COUNTY ADMINISTRATOR1S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Public Library has received an extension of an existing grant from the Wal-Mart Foundation in the amount of $1,000 to be used for activities which support and promote literacy. Wal-Mart Store #1301 t on Franklin Road, sponsored the Library's original application to the Foundation. If accepted by the Board, the funds will be spent on special programs and materials for the next summer reading program which is scheduled to begin in June 2007. FISCAL IMPACT: No additional funding is required. AL TERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the $1,000 grant. ACTION NO. -H ~ -' I ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Acceptance of Winnbrook Lane into the Virginia Department of Transportation Secondary System SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge f' H County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: B.M.W. LLC., the developer of Winnbrook, Section 3, located in the Windsor Hills Magisterial District, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT) requesting that they accept 0.13 miles of Winnbrook Lane from the intersection with Winnbrook Drive (VA Sec. Rte 1307) to the end of its cul-de-sac. The staff has inspected this road along with representatives ofVDOT and finds the road is acceptable. FISCAL IMPACT: No County funding is required. STAFF RECOMMENDATION: Staff recommends that the Board approve a resolution to VDOT requesting that they accept Winnbrook Lane into the Secondary Road System. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF MARCH, 2007 ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF WINNBROOK LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form LA-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to 933.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOL VED1 that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Recorded Vote: Moved by: Seconded by: Yeas: Nays: A Copy Teste: Diane S. Childers, CMC - Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File rJ:J ......1 ~ o -I ffi~ Q)""5 ~23 ~.:t r/1 ~ o S Q) ~ rJ:J r/18 --.... M --.... roM "'C O~ o ~ uO Q) r/1 Q) .p o ~C C/'JIV Z ~ 01;; ~E ~C 11--4 QJ OS OVl ..( o ~ .9 C/'J~ 0-0 ~ ~ O~ ~ 0 ~ .~ I b 0.. :::s ..(~ o ""0 .... CI;l o co V) ~ ~ ~ xl O:B ~ g rJJ~ Z Q O~ 11--4 -= ~~ 11--4,8 01; 00 ~~ ~ t:: <C ..( == ~ Q ..c: ... fI'J ; ~i: ~ :o=~= ~ ~ == ~ <~u (]J ~ o ~ o ~ i' = = u fI:I = o QJ fI:I = QJ =..... = 0 ~z fI:I ~ ~;:s o::!,- ~~'-"' ("fj s::: .g ......, u (]J en ~.., o o ~ .,.0 e ~ .- = .- a .. Q.) ~ = o .- ..... .- "t:S "t:S < = o .- fI:I .- .=: "t:S ~ = ~ c.- o Q.) e = z ..... Q.) QJ ~ ..... 00. ~ .- = ~ ~ < 0 .r: N o~~ ~ [i o u o ~ .... CI.l .D. 2~ ~3 u a Q Q ~E- ('f") .......-l o o ~ ,-... t'- o ('f") - Q) s::: ro ~ ~ o o ~ .,0 E ~ ,..-\ 00 t-'-- G,} DJ) all =- V) N ..:.i Q Q == ..... ca == ~ <<I ~ "CI 401 "CI ..... Q y t.l ~ ~ ~'- ~ (G ~ "CI t.l "CI ..... Q y t.l ~ = .. E- 5: G.l ~ = =- ~ ca =- .E.! o o == ,.,:;c Q Q == .... all == .... <<II ~ ~ (G ~ "CI 401 "CI ..... Q y t.l B .. = is ~~~~ N tf") :. = ~ ~ . ~ ~ Q Q == ..... = == ~ o o == ..... = 5: ~ ~ CII <<I Q Q "CJ "CI t.l 401 "CI "CI ..... I. o 0 y y t.l t.l = e .. =: a ="~Q.!fQ E- 5:~E- ~,-E- ~ II') ~ ~ =- ~ Q Q = .... ~ Q; ~ <. "CI c::: ..... ~ 84-. 401 0 =: QJ .... ;> << IV >. CI;l ~ r..,..... o 1: .~ .... '- o ...s:::: .:0 .~ ""0 lU Q,J ~ .... ~ :::s tJ l'- ~I ~ l:),[l = .!! i -; ..... Q E-l <n IV '0 ? ~ Zo ~ ~ ~~ ~~ == .~ u] <c ~ l1) ~ g <-8 ~~ o~ Z~ O~ ~ ~ ~"O <~ U -€ ~ 0 ~ ~ ~ .- ~E ~ E ~~ u~ V} :c f- ,.-.., ~ ...., E= ""d a IU E cd b .... .. "'~ ~, 1- N viCINITY ik[4P" NORTIJ ./~ ., '. ~ ~/f/ .~. LOT 3.49~ . LOT 12 0..643 AC r LOT 13 J~ DESCRIPTlON PROPOSED ADDITJON(S) SHOWN IN GRAY LENGTH Miles RiGHT OF WAY Feet ROADWAY WIDTH S:ERVICE Feet Houses Winnbrook Lane; from the intersection with Wlnnbrook Drive 10 ils cuf.de.sac 0.13 40 28 13 ROANOKE COUNT:( BEPJ3-R.TMENT OF COMMUNITY DEVE.LOPMENT ACCEPTANCE OF W'NNBROOK LANE INTO THE VIRGINA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM ACTION NO. ITEM NO. J=- 8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Acceptance of Eastshire Court into the Virginia Department of Transportation Secondary System SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge C If County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Boone, Boone & Loeb, Inc., the developer of The Groves, Section 11 t located in the Cave Spring Magisterial District, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT) requesting that they accept 0.15 miles of Eastshire Court from the intersection with Monet Drive (VA Sec. Rte 1255) to the end of its cul-de-sac. Staff has inspected this road along with representatives of VDOT and finds the road is acceptable. FISCAL IMPACT: No County funding is required. STAFF RECOMMENDATION: Staff recommends that the Board approve a resolution to VDOT requesting that they accept Eastshire Court into the Secondary Road System. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF MARCH, 2007 ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF EASTSHIRE COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form LA-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to 933.1-229, Code of Virginia, and the Department1s Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Recorded Vote: Moved by: Seconded by: Yeas: Nays: A Copy Teste: Diane S. Childers, CMC - Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File (/) i-I <ut5 ~ -I ~ ...... ~;j ~E o~ ro S~ (]) ~ ~ cn~ ("/""l --..... ~("l") ]~ o~ go rJJ (]) ...s:= ~ o ~ rJJ5 Z g O~ ~E t:c o S Or:/) <( o ~ c r.JJ. .9 OE ~~ O~ ~~ ~~ I .~ 0. ;j r.FJ ~ o "0 ... ro o co < t.r) ~ ~ ~xl O:B ~ ~ rJJ. ~ Z 0 O~ ~ -= ~~ ~.9 O~ o 0) ~~ ,g -< ~ ~ ~ .s ~ ::: bi!;: ~ ;a -= ~ ... "'0 Q.I = ~ <~Q.I U ~ ~ o a o ~ ~ ::I <= U l;I'j = Q ~ rI.J = QJ =.- = 0 8Z rI'i ~ ~ ~ ~-ss O:E~ ='~~ ~ ~ ......., u ~ r..n 1:/)"" (1) ;> o ~ o ~ ~ ~ = Q .... fIJ .5: ;; .c = 00 '-- Q ~ a = z "a "! ~ ~ CI Q . .... ...... =a "C -< ...... ~ ~ a. ..... rJJ > . .... Q rI:l .-0 = = ~ ~ 'C -= o CJ Q; 00 ...... QJ t ...... r.IJ '-- Q ~ a = z ee.: · 4.l 0 ~z ...-. V) l/') N ~ =+t: OJ ~ =s ~ o 0 cG ~ '-""'ON .~ ~- o ~ Q) 'r c: (l.) o)=' ~8 Ii Q Q ~~ lr} ......-( o o ~ - - ~ t)IJ <<I Q.. 00 N ~ o o = ... . s:: ~ ~ = = Q ~ "'ClI "CI -- -- t! ~ Q Q '-l C"iI -- -- ".. ~ -;~c;; 5:~~ =: ~ o U l1) I-ool :E Ul ......., U) cQ ~ ~ N ~ 011 ca ~ ..:.: o o = ..... = ~ ~ = ~ ..;.a o o = ..... ca ~ a e Q ~~ ~ ~ ~ "'0 ~ "Cl "" e y G,j = .. ..... e . . = Q Q =:~~ M ~ ~ ~ ~ .i o o = ... ca c: ~ = Q "'ClI G,j "0 ... Q C"iI ~ ~ e ,!! ~ =-~ ~ ~ ~ o o == ... all ~ ~ = Q "'ClI ~ "ClI L. o U 40Ii " .. ~ ..... El .. ... = Q = ~g:~~ I/') \C ~ = ~ .E.C o o = ..... ca ~ J!; = Q "'CI .., "'Cl ... Q C"iI 4,lJ cz: e .i e =-~ o OJ) ro c .~ "0 "0 c:: ~ ~~ ~ta rA' E u ~ ~ ell o E o 11) = E ... 0,) all r./:i ~ ~ Q -; ~!: t'--- ~I ~ 01 ca ~ ~ -; ... o ~ c ~ ~ ~ as 0) Q ~ "'CI C 4,lJ ~ ~ a s~ ~ 0 cz: 0) > 'r;; ::s U x 0) ;>-. ~ ~ ~ o .:E .~ a- ~ o ...c:: -E .~ "0 (J) (J) E ro 8 ::S o ~ Z 0 ~~ ~~ ~ = .~ U] <= ~ OJ ~ g <.g ~~ O~ Z; 0 0.. ~ ~ ~ ~-o <~ U'E .-... _0 ~ ~ ~ +-' ~ .- f=: ~c ~E "0 s:: ~"5 ~ U~ (1) V:l ~ ~ b Vi 0) o ~ 'a ''Sl NORTH T;lCJNITY ~M_4P'. \\ ;'.,1,\ \ lj.CI a\ \ ......J.--..... .. \ \ "\. ~ J,;;.,-:,,':;~4 .. ...-1,..-......... . :&IU/fIot,. -..& illll '-' .... .... .~ I / .-/ / / / / PROPOSED AODJTION(S) SHOWN IN GRAY DESCRIPTrON LENGTH Miles ROADWAY WIDTH' SERVICE Feet Houses RIGHT OF WAY Feet Eastshire Court ITom the intersection with Winnbrook Drive to its cuf.de-sac 0.15 40 28 16 ~o== '~~.-r~ __u "':r '. ~... "+ rt-=-R' ~ ACCEPTANCE OF EASTSHlRE COURT INTO THE VIRGINA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM BOA.Non COUNT:,: lJER4.RTMENT OF COMMEINITY DEVELOPMENT ACTION NO. ITEM NO. J- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY. VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Acceptance of Belcroft Court into the Virginia Department of Transportation Secondary System SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge {' f{ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Boone. Boone & Loeb, Inc., the developer of Devencroft, Section 1, located in the Cave Spring Magisterial Districtl requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT) requesting that they accept 0.13 miles of Belcroft Court from the intersection with Longview Road (VA Sec. Rte 739) to the end of its cul-de-sac. Staff has inspected this road along with representatives of VDOT and finds the road is acceptable. FISCAL IMPACT: No County funding is required. STAFF RECOMMENDATION: Staff recommends that the Board approve a resolution to VDOT requesting that they accept Belcroft Court into the Secondary Road System. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF MARCH, 2007 ADOPTED THE FOllOWING: RESOLUTION REQUESTING ACCEPTANCE OF BElCROFT COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS. the streets described on the attached Addition Form LA-5(A) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to 933.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainagel and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Recorded Vote: Moved by: Seconded by: Yeas: Nays: A Copy Teste: Diane S. Childers, CMC - Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File lZl ~ t1.) ;: I ~ 0 ~ ~I r:..r11) ~ E 0-5 S~ (1)< ......., lZl :~I .-0 ~~ 01;j UQ r.l.) r:..r1 (l) ~ ~ o ~5 z~ O~ ~..5 ~>-. ~t) Os Or/] <t: o u.:J c: rJ1 .2 0] ~~ O~ ~~ ~~ I .~ c.. ::s <t:rj) ~ o '"'0 ..... ro o CO tr) <C ~ ~ Xl O:B ~ g CI)~ zc O~ ~ -= ~~ ~B Oe o ~ <t:~ ;3 < ~ = ~ Q ..c .- IiI'..I :Q....i:~ ;a :f~= ~~=~ <t-J~ U Q.) ~ o a o ~ ~ = = Q U rIJ = = ~ = rIJ ,,~ = = ~Z rIJ ~ ~-ss o:s!~ Q=~- ......-I ~ o .l""""4 ......... U Q.) rJJ ai o ~ u C o ;> QJ o = = . .... rIJ .- ~ .- " ..Q := 00 ...... <= ~ a " Z .a "! ~ ~ = = . .... ... =a ", < ... Q.} ~ .. ... 00 ;;.: .... ~ flfl "0 ce = ~ t = ~ == Q c..l ~ r.I'1 ... ~ ~ .. ... r-'1. '+-4 e ~ e " Z ....:. CLI = =:z ..-.. 0\ ('f') r- :;t: Q) ..... ::s o ~ '-' M o 0\ ""'d I""""l ~ ""'d N ~51""""l ~ Co) <U ~ .- IJ) ~rb c""O o,..!.. -J 8 e c Q ~~ ("'f') ......-I o o ~ ~ \0 ~ eIS =- t- N ~ Q Q = .... ~ s: ~ ~ GIS GIS Q Q "CI "CI 40' 40' "CI "CI ... ... Q C U U 4.l 4.l l:.=" l:.= .... e .. .... GIS C 0 GIS is: ~ E-- E: 1:: :::s o U ~ o M U ......-I Q.) co ~ M Gi 1)1) = ~ t (lS Q.,. .1a Q Q = ... " s: ~ Q Q = .... = 5: ~ - Q "CI ~ "'2 C u ~ e ..~e.. co_co ~~E:~~ rr'l ~ ~ (lS . =- ~ ~ Q Q = ... <<I s: ~ - Q "'Cl ~ "CI a. C u ~ =: .. .... a .. - Q 0 i5:~~ ~ ln ~ ~ =- ~ bJ) ~ c 'c;a ..... '"'0 '"'0 c: ~ ~~ ~~ rA' ~ u ..... tE U VJ Q "E Q ~ = E .... ~ CIlI rn ..... ~ ~ ~ .E.i Q Q = .... = s: ~ Q Q = .... " s: ~ . = "CI 4.l "CI ... C U ~ i ~ ~~ C ro ~ ~ ~ - - Q) = = ~ ~ "CI C ~ 4.l >... "CJ "'Cl C a. ... ro e e ~ U 4.l 0 o ~ ~ .. ~ ~ ~ s: ~ ~ i: .~ u ~ Q) >... ro ~ ~ o 1: bJ) "C ~ o ...s= -t5 .~ '"'0 1) 1) C ro ..... ro ::s v \C t"""- ~I ~ 1)1) = ~ ~ -; .... c E- ~ Q) a ~ ~ Z u ~ ~ ~~ ~~ = .~ u] <E ~ ~ ~ 5 <.g ~~ O~ Zi O~ t--I ~ ~"O <~ U '€ t--Il u ~ ~ t--I . - ~"E: =: E ~-5 u~ ct::I U"'J ;: t- ".-..., ~ ~ E::: ""0 c: ~ v E ~ ;z '-" roll ,- ~.. ~,-cw... _r_... . -, -' SfT!! _ ,... .-.,;., ~ ."....-~4A4I...,"" ~\o(" . ~I ". .,.., -0 '1f, )~ ,aCla,,,,--..-.., U,lI.IIIl...r_ ,""""d ../ \ _....-, ,,-... -- ..... .rrc:;.~~7'" '1 k."'" . .. ,J:.F...._._-\.~~, '. -:'~-:-n; - ." ~ '- rhO rlloU -.0 ...~, ,,_ J!"!if :tt- ;~..- / .:.. / V]LYNITY MAP NORTH 1iiI ~ tt ., 1 ~ .; J.. p "" ... ~ ~'--,. PROPOSED ADDITION SHOWN IN GRAY RIGHT OF ROADWAY DESCRIPTION LENGTH WAY WIDTH SERVICES Miles Feet Feet Houses BeJcroft Court; from Ihe intersection of longview Road to the end of its cul-de-sac 0,13 40 28 14 ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVLOPMENT ACCEPTANCE OF BELCROFT COURT INTO THE VIRGINiA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM ACTION NO. J-=:J (') ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 Acceptance of Stone Manor Drive and Sandhurst Drive into the Virginia Department of Transportation Secondary System AGENDA ITEM: SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge {' If County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Boone, Boone & Loeb, Inc., the developer of Stone Manor, Section 1, located in the Cave Spring Magisterial District, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT) requesting that they accept 0.12 miles of Stone Manor Drive from the intersection with Roselawn Road (VA Sec. Rte 689) to the end of its cul-de-sac; 0.05 miles of Sandhurst Drive from the intersection of Stone Manor Drive (VA Sec. Rte 1281) in the direction of North-West to the end of its cul-de-sac; and 0.08 miles of Sandhurst Drive from the intersection of Stone Manor Drive (VA Sec. Rte 1281) in the direction of South-East to the end of its cul-de-sac. Staff has inspected this road along with representatives of VDOT and finds the road is acceptable. FISCAL IMPACT: No County funding is required. STAFF RECOMMENDATION: Staff recommends that the Board approve a resolution to VDOT requesting that they accept Stone Manor Drive and Sandhurst Drive into the Secondary Road System. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF MARCH, 2007 ADOPTED THE FOllOWING: RESOLUTION REQUESTING ACCEPTANCE OF STONE MANOR DRIVE AND SANDHURST DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form LA-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to 933.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Recorded Vote: Moved by: Seconded by: Yeas: Nays: A Copy Teste: Diane S. Childers, CMC - Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File r.f.) i_I Q)t; 1a -I +-'c: r../)(l,) ~ E O~ 8 ~ Q)< +-' U".J : ~l "'0.-0 s::: 0.) o ~ Uo Q) r../) Q) ~ +-' o +-' r../)5 Z ~ O~ ~.5 ~o ~ 0.) o ~ OrJJ ~ o ~ c:: C/) . s: 0; ~] O~ ~ ~ ~ ~ I .~ 0.. =' rJJ ~ o ""0 a o co ~ t.r) < ~ ~~I Ob ~ ; r../)~ zo O~ ~ ..c ~~ ~B OE Q 0 ~] ~ < ~ t.r) I ~ ~ E o ~ t>> .s -= .! WJ ... ~ 1: t>> :s=~= 'C~=~ <~u (l) ~ o ~ o 0::: i' =- o U rI.:l = o ~ r;I} = ~ =..... = = ~z rI.:l :a .......... ~.;!s o:5!,- ~~- s::: 9 ~ u Q) r/J ~ o a :E Q) $:::l o ~ rJl .- = .- e ... ~ ~ = o .- ..... .- "t:S "t:S -< = = .- fIJ .- ;. =a ..c ::I 00 c.- o ~ e = z ..... ~ ~ ... ..... 00 .,.: Q rIj "C = Q ~ ~ ~ = o U Q.I r.I1 ..... ~ ~ ... ..... 00 c.- o ~ a ~ z ... . ~ e ~Z N lr) ~ 0 o 0 o 0 ~ "'f" u C\1 00 . Q) "'0 I -a u Q) \O~0:5 NNo .:..c~""" g =+t: 1;) = Q) Q) ....'5~ CIS 0 I Q:,,'E "' 0 8~z ~ N.i: ~ ~ ~C1O o "'0 -- .... c:: ~500oo c: u a ~ ''8 ~i~~~ c.f.l "'0 ~ c: Q) o I ~B..c ,,~ 8 CI) .... e u ~ ...5 Q e -; ! .. "'0 ~~a::~~5 IF) 0\ ~ = ~ 0\ 00 \0 ~ Q) .... ;:3 o " Q) >- 'e o ~ o s:: C\S :E Q) $:::l o ....... r/J ...... Q) > 'C Q ~ lZl ~ ::S ...c: "'0 c C\S VJ. M u C\S en I Q) "'0 I :; o ~ Q) "'oo..c ~Sj~ .:.c ...... o ::tt: ...... o Q) 00 ="5~ ~~~ == ,,::t M Q) 0 o>CI) ~Q~ .......... l-o c: 0() 0 0 ~ ~ ''8 ~ ~ e ~dJ;.a 4.l c: Q) ~.8..c 8 C/) .... ~ u.5 ~ ! .. "'0 .! ... Cl c: =-~~ . 'I""'l ~ o ~ lZl ~ ...c: ~ c cd rJl M ~ ~ ~ as ~ ~ ~ .:.a o 0 o 0 = = .... .... eo ea ~ == ~ ~ <<I <<I Q Q ~ "Q ~ 4,l "C "CI '- "'" o 0 (j (j ~ 4.l c.= a c.= a =ie=,ie ~=-~~=-~ ~ II) ~ - =- .:.i o o = .... as 5: ~ <-. "'CI C '- d 8~ 4.l 0 c.= 0.) > "Vi ::s U :.< lU G- ~ ~ o 1: /:')l) .C 0:....... o ..c .:0 .~ = -; ~E: t"-- ~I G.J ~ CIS ~ ~ s c ~ ""0 a,) a,) E (tt 1-0 d =' o ~ Z ~ ~~ ~] = .~ U] <E ~ 0,) ~ ~ -<~ ~~ O~ Z"g O~ ~ ~ ~"'O -<~ U '-2 .. ~ ~ ~ ~ .- ~c ~ E ~-5 U~ ~ 0.) "0 ?; !J.l ~ t- ".-.., ~ .... ~ "'0 c: ro Q) e ro b ....L~ ........::;..;:0;:.00& &W'fl'At' ---. .-''-..;f'~~~...",,.... Q'.".-c ___;,J . ~ _ ----' ~ "'alltiC~,... -., i90AD ~:;;:;::.;::~~. '" \-----.'" g", -r <:.... ........ ,,) ... ~ ....-- -'0.., .........~~ .... ~;.:. :;.u.:.!.!:..- _5 '- n.-cl ,.'c.>>~1.> ,..--0 ~"-'-':";":::~~::_ 12~- - -/~ ...-~~ ..Q ... ./ j ~ ..... ..r ,.#" ......~ ~ .....--:.<-"" ~~ ~:~~ --fQp::-- "- oI'J.ce. " ;.:;.. "C~~. NORTH VICINITY'MAP .. - - ~~.<'. .. '~". .......-:. , .fti5 :;;U~'::ZJ fa ;.:-'.ja ..~J:,:;:; ~: ~r~ ..- I...~ _.. ........: , :". :,'/ '-_ I' ~ "~;:.;..:. -4~ ':;w~41. ~~~ DCI,'If. Go8'I 1;;,,'. A' rn, GOONF" BO~ !;t tlJA rec "I c;.....,c S"".",c. Ilr,~ ""Oh.~ PROPOSED ADDITION SHOWN IN GRAY RIGHT OF DESCRIPTION LENGTH WAY ROADWAY WIDTH SERVICES Miles Feet Stone Manor Drive; from the intersection of Roselawn Road 10 the end of its cul..cJe..sac o 12 40 Sandhurst Drive; from the intersection of Stone Manor Drive. North..West 10 the end of its cul--de-sac 0.05 40 Sandhursl Drive; from the intersection of Stone Manor Drive, South-East to the end of the cul-de-sac 0.08 40 Feet Houses 28 9 28 4 2B 10 ROANOKE CQUNTY OEPARTMENT OF COMMUNITY DEVLOPMENT ACCEPTANCE OF STONE MANOR DRIVE AND SANDHURST DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM N- \ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA 0/0 of General Amount Amount Prior report balance $13,281,742 8.080/0 Addition from 2005-06 Operations 1 ,506,678 Audited balance at June 30, 2006 14,788,420 July 1, 2006 Payment on Loan from Explore Park 20,000 Balance at March 13, 2007 14,808,420 9.010/0 Note: On December 21,2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2006-07 at a range of 80/0-90/0 of General Fund Revenues 2006 - 2007 General Fund Revenue $164,315,790 80/0 of General Fund Revenues $13,145,263 90/0 of General Fund Revenues $14,788,420 The Unappropriated Fund Balance of the County is currently maintained at a range of 80/0-9% of General Fund revenus and will be increased over time to the following ranges: 2007 -2008 2008-2009 2009-2010 2010-2011 8.50/0-9.50;0 9.0%-10.00k 9.5%-10.50;0 10.00/0-11.00/0 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge {if County Administrator N-Q COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County CaDital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Audited Balance at June 30, 2006 Amount $5,834,217.61 Remaining funds from completed projects at June 30, 2006 631,412.94 Transfer from Department Savings 2005-2006 453,189.00 12/5/2006 Renovations to Roanoke County Courthouse (184,775.00) 1/23/2007 Back Creek Station Addition (50,000.00) Balance at March 13, 2007 $6,684.044.55 $5,000,000 of this reserve is being used to upgrade Public Safety Radio System Maior County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Audited Balance at June 30, 2006 $679,628.00 2006-07 Capital Improvements Program-New County Garage (500,000.00) Appropriation from 2005-2006 Operations 869,992.00 Balance at March 13, 2007 $1,049,620.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge C II County Administrator N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Audited Balance at June 30, 2006 Amount $ 23,297.00 From 2006-2007 Original Budget 100,000.00 July 11, 2006 Appropriation to hire County Gypsy Moth Program, Inc. to serve as the Gypsy Moth Coordinator ($10,000.00) July 11, 2006 Appropriation for Legislative Liaison ($18,000.00) Balance at March 13, 2007 $ 95,297.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge c I( County Administrator N -~ TELECOMMUNICATIONS TAX REPORT COUNTY OF ROANOKE, VIRGINIA Month Tax Description 2006 2007 Consumer Utility Tax Landline $ 94,947.90 $ 86,811.94 Consumer Utility Tax Wireless 116,433.91 123,642.12 E911 Service Tax 611427.25 61,676.60 Cable Franchise fee 240,925.74 237,369.11 Total $ 513,734.80 $ 509,499.77 Consumer Utility Tax Landline $ 93,052.78 $ 11,481.03 Consumer Utility Tax Wireless 116,093.91 E911 Service Tax 59,753.00 58,515.52 Cable Franchise fee 361 121 .67 Total $ 268,899.69 $ 106,118.22 February 2007 Consumer Utility Tax Landline and Cable Franchise Fee are December 2006 taxes collected in February 2007. January February Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge !-'}-/ County Administrator ACTION NO. ITEM NUMBER N -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: March 13,2007 AGENDA ITEMS: Statement of the Treasurerls Accountability per Investment and Portfolio Policy, as of February 28, 2007. SUMMARY OF INFORMATION: GOVERNMENT: SUNTRUST/ALEXANDER KEY SUNTRUST/ALEXANDER KEY CONTRA SUNTRUST SECUR~TIES SUNTRUST SECURITIES CONTRA 62~574,919.00 3,477.96 9,000,000.00 (16,860.00) 71 ,561 ~536.96 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 6,491,669.55 6,491,669.55 MONEY MARKET: BRANCH BANKING & TRUST SALEM BANK & TRUST SUNTRUST/ALEXANDER KEY SUNTRUST SECURITIES SUNTRUST SWEEP WACHOVIA 2,142,807.16 1,173,520.58 14~936,253.29 4,238,036.83 1,026,568.16 2,514,222.69 26,031,408.71 US-TREASURY BILLS/NOTES: SUNTRUST/ALEXANDER KEY TOTAL 10,961,218.98 10,961,218.98 115,045,834.20 03/06/07 ACTION NO. ITEM NO. 0- J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY1 VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Work session to discuss fiscal year 2007-2008 budget development SUBMITTED BY: Elmer C. Hodge County Administrator SUMMARY OF INFORMATION: I have met with all departments to review their FY07 -08 budgets. This time has been set aside to hear from our public safety departments - Police, Fire & Rescue, and Sheriff. Chief Lavinder, Chief Burch, and Sheriff Holt will discuss their departmental requests for FY07 -08 and answer questions from the Board. Attached is a summary of the information they will share. Additional work sessions to hear from other departments are scheduled for March 20 and March 27. During this work session I will also review the items that will be included in my proposed budget when presented to the Board in April. In putting together a proposed budget. staff has worked within the framework of at least a $0.02 real estate tax rate reduction as directed by the Board: Revenues . General Government Revenues . Less: Real Estate Tax Rate Reduction ($0.02) . Less: Increase in Vinton Gain-sharing Agreement . Less: Contractual Incentives-Cardinal Glass Expansion Net New Revenues $10,324,027 (1 ,460,000) (150,000) (150,000) $8,564,027 Expenditures Full-Year Fundina of Phased-In Proarams: The following items were funded mid-year for FY06-07: . Police PatroJ District (6 officers & 3 vehicles) . Fire & Rescue Volunteer Retirement Increase (LOSAP) $230)000 $150,000 1 Joint County/School Capital: The original agreement with Schools was to increase the allocation each year by $300,000 to help fund County and School capital projects. Based on discussions with the Board and School Board the original allocation will be increased in the 07-08 budget: . Annual Incremental Increase $300,000 . Additional Contribution for FY07-08 $150,000 By increasing next year's allocation to $450,000, the annual transfer to capital will total $1,050,000. The Schools will also increase their allocation by the same amount. School Operations: The County will increase its transfer for School operations by $3,773,992 for FY07 -08, based on the same methodology used in prior years. Police Department: The number of calls for service has increased over the past year from approximately 89,000 to 93,300. Schools have requested a School Resource Officer (SRO) at Arnold R. Burton, which is the only high school that does not have one. To address these needs, an additional patrol unit (6 Officers) and an SRO for Arnord R. Burton are included in this budget, but funding limitations dictate that these positions be added at mid-year (effective January 1). Increased HB599 funding from the state of $122,000 will cover most of the $155,000 cost. The cost of 6 vehicles associated with the new positions would be allocated from projected year-end revenue surplus ($210,000). Fire & Rescue: During 2006, the Hollins station routed approximately 900 calls for service to other stations. These statistics highlight the need to construct a new station in the Hollins/Plantation Road area. Land has been purchased and $200.000 is needed to begin Architectural and Engineering work. These funds could be taken from year-end revenues. While the new station is constructed, additional staffing for the Hollins station will be included in the FY07- 08 budget. These positions include an additional 4 Paramedic/Firefighters (staffing for an additional ambulance crew) for ~ year at the Hollins station at a cost of $112,000. These positions will be shifted to the new station once construction is completed. Projected increases in transport fees of $100,000 will offset the cost of these positions. Sheriff: The jail population is continuing to increase. As a result, more inmates are being outsourced to other correctional facilities. In order to meet this need, I am inc'uding $500,000 to cover this increased cost. 2 Information TechnoloQV: Final implementation of the HP Migration project will require $400,000 over the next three years for the Real Estate Valuation, Personal Property, Billings, and Collections systems. $150,000 is required for FY07-08 and will be allocated from projected year-end balances. Each new system implementation requires the need for additional support. To keep up these critical applications, I have included $67,500 for Y2 year funding of a Network Engineer and a Systems Analyst that will be allocated from year-end revenues. Operational Costs: . Outsourcing of Jail Prisoners (over-crowding) . Utilities-New Public Safety Center . CPMT Increases (County and Schools) . Technology-software licenses; maintenance agreements $500,000 $2001000 $600.000 $240,000 Emplovee Benefits: . 3.50/0 Salary Increase (same as Schools) . Health Insurance Increase (est. 110A,) . Dentallncrease $1.610,000 $612,000 $34,000 Following this work session meeting. the School Board is scheduled for a joint work session at 6:00 pm to discuss their FY2007 -2008 budget and to recap budget discussions held on March 5 between the County and School Chairs, Vice-Chairs, School Superintendent. and County Administrator. 3 Police Departmental Budget Request FY 2007-2008 BOS Work Session - March 13, 2007 The support of the Board of Supervisors and the County Administrator resulted in the following accomplishments: ~ Re-Accreditation by CALEA ~ Began basic training of officers for the 12 new positions approved last year .:. The trends recognized across the nation, as well as in Virginia, reflect violent crime is beginning to increase with linkages to shifting demographics. t Last year, the Department's calls for service rose from 88,998 to 93,280 (a 5% increase) · Efforts to respond to emergency calls for service in six minutes or less requires additional staffing to offset the increase in calls for service and prepare for the expected impact of emerging crime patterns. t Last year there was a request of 18 officers to establish three new patrol districts. Twelve positions were approved and this year, 6 positions are sought to complete the staffing plan. .:. The addition of a School Resource Officer at Arnold R. Burton will enhance the services within the County School system and strengthen relationships and communications between the students, staff and faculty of the Arnold Burton and the Department. Administration $ 184,306 $ 190,382 3.30oA> Uniform Division 6,416,422 6,814,495 6.20oA> Criminal Division 1 ,292,234 1,408,479 9.00oA> Services Division 1,779,631 1,948,483 9.49OA> Community Services 427,779 495,150 15.75OA> Traffic Division 229,466 283,380 23.50oA> Professional Standards 235,541 246,965 4. 850A> Total $ 10,565,379 $ 11 ,387,334 7.780/0 Police Mission Statement The Roanoke County Police Department recognizes the value of its employees in delivering quality police services to the citizens of Roanoke County. It recognizes that our officers' experiences, intellect, education, and training are great assets to both the Department and to each citizen of Roanoke County. The Department's mission is to create a safe environment wherein the citizens of Roanoke County feel safe in their homes and on their streets. The protection of Constitutional rights and the highest level of confidence in the Department will be attained through a county-wide coalition of our citizens and Department members. This coalition will also confirm that existing services are evaluated in a proper manner. The Roanoke County Police Department commits itself to providing excellent traditional enforcement services, while developing and initiating new and innovative approaches to police services. Departmental Goals and Objectives Maintain an efficient and effective uniform patrol response to citizen's calls for service. . Maintain at most a 14 minute response time to non-emergency calls for service. . Maintain at most a 6 minute response to emergency calls for service. . Work towards 100% uniformed officer Crisis Intervention Team training. · Train an additional 12 officers as members of the Crisis Intervention Team. . Maintain the 105 Neighborhood Watch Programs as a part of our community oriented policing efforts. Provide effective and efficient follow-up investigations of serious crimes. . Exceed national average clearance rate of 46.3% for violent crimes with a clearance rate of at least 55% and exceed national average clearance rate of 16.5% for property crimes with a clearance rate of 25%. . Create a Sergeant position for improved management of the white collar crime unit. . Continue efforts to reduce domestic violence. · Support and enhance the Violence Against Women Unit by continuing to support position in the event of the continued reduction or extinction of grant funding. . Maintain a clearance rate of 45% or above in the white-collar crime unit. Allocate effective resources to control drug related crimes. . Continue to target juvenile drug involvement. · Continue to work cooperatively with the schools by maintaining staffing levels of 9 officers in the high schools and middle schools. . Continue to concentrate on cases that are related to crimes of violence and property crimes. · Focus on cases that involve the use and sale of firearms. . Maintain 10% personnel involvement in regional and local drug task forces. · Continue the assignment of one full time Detective to the DEA task force. · Continue the assignment of one full time Detective to the A TF task force. Continue to educate the community through the Crime Prevention Office. . Conduct 15 drug awareness talks in Roanoke County preschools, elementary, and middle schools. . Conduct 10 internet safety and gang prevention talks to community youth groups. . Conduct 2 bicycle registration and safety classes per year. . Produce 12 "Focus on Crime Prevention" shows for broadcast on RVTV. Provide effective communications through the E-911 Center including Emergency Medical Dispatching (E.M.D.) . Acquire technical staff to support the complex computer infrastructure that supports CAD, Records Management, and the broad array of developing technologies used in the public safety arena. . Achieve average dispatch time of Police Priority 1 Calls and all Fire and Rescue calls of 90 seconds. . Maintain 100% E.M.D. certification for all Communication Officers. . Achieve answering 911 calls within 3 rings at least 90% of the time. Improve the Department's capability to handle explosive devices and bomb threats. . Train and equip 2 officers to evaluate and neutralize explosive devices. · Decrease the reliance on State Police and eliminate the inherent delays in State Police response due to multiple jurisdiction service area. · Provide for lessened impacts on schools, government buildings, businesses, and other targets of bomb threats and legitimate explosive devices. . Coordinate the efforts of the existing explosive detection K-9 and the newly trained officers. Promote highway safety . Maintain an emphasis on enforcement of impaired driving through aggressive targeting of drivers who have consumed alcohol and/or drugs. · Continue the Operation Daily Watch Traffic Enforcement Program. · Conduct at least 12 sobriety checkpoints. . Maintain increased selective enforcement to reduce accidents in targeted areas. · Conduct at least 15 license check points in residential areas. . Continue to educate the public concerning traffic safety. · Conduct 2 Child Safety Seat Installation Clinics per month. · Provide 30 traffic safety presentations for Roanoke County High School students per year. . Maintain increased enforcement of Commercial Motor Vehicle laws to remove unsafe trucks and other commercial vehicles from the roadways of Roanoke County. · Conduct 2 days of commercial motor vehicle enforcement and inspections per month. · Conduct the annual week long commercial motor vehicle safety enforcement effort in November 2006. Performance Measures Response Time for Emergency Calls 2005-06 Actual 6 minutes 40 seconds 62.5% 2006-07 Budget 7 minutes 2007-08 Adopted 7 minutes CID Clearance Rate for Violent Crimes Average dispatch time of Police Priority 1 calls and all Fire and Rescue Calls. 1 min 42 seconds Above national avg. of 46.3% 1 min 30 seconds Above national avg. of 46.3% 1 min 30 seconds Budget Highlights - (Accomplishments FY2006) The Roanoke County Police Department continues to meets its mission statement by providing superior services to the citizens of Roanoke County. In response to a request made during FY 2005-06, the Board of Supervisors has provided the police department with the funding to provide for twelve additional sworn personnel during fiscal year 2006-07. The police department is currently in the process of recruiting and hiring these personnel. During the past few years, the police department, much like other county departments and private employers, has been experiencing difficulties in the successful recruitment of qualified applicants. Compared to ten years ago the number of applicants has dropped significantly but has held steady the last three to five years. Although the number of applicants recruited has held steady, the suitability of the applicants has decreased. The department has been experiencing a higher loss rate during the background process than in previous years due to current and past behaviors that make applicants unsuitable for employment as a law enforcement officer. The department has increased its efforts to recruit qualified applicants and the hope is that the department will be able to hire enough individuals to fill the newly allotted positions for attendance in the next police academy class, which is scheduled for January 2007. After the completion of the academy, in July 2007, the newly hired personnel will begin three months of field training and will be available for actual assignment around October 1, 2007. While these new officers are in training, the department will be reevaluating the current district staffing plan to determine the most efficient manner in which to deploy the new personnel. The addition of the twelve additional officers and the reevaluation of the current police district plan will help the department provide more timely responses to citizen requests for service in the areas of Bent Mountain and Catawba. The Criminal Investigations Division investigates all types of crimes, with a special emphasis on crimes involving violence and higher risk victims. For the calendar year 2005, the CID clearance rate for violent crimes ( murder, rape, robbery, and assault) was 62.5%, well above the national average of 46.3%. The CID clearance rate for property crimes was 35.5%, more than twice the national average of 16.5%. CID continues to staff the grant funded Violence against Women position, a position designed to specifically address violent crimes committed against females. During the past year, 609 violent or domestic crimes committed against women in Roanoke County were investigated, this includes the domestic violence case of a 61 female killed by her grandson and a woman who was held against her and stabbed with a knife by her husband. The state grant funding for the position has been extended through December 31, 2007. The Vice Unit continues to work cases of drug trafficking in Roanoke County. During the past year, several of the more prominent investigations have involved weapons as well as drugs. Concentrating on weapons in addition to drugs has had an impact on many levels. The possession of a weapon during a drug transaction greatly enhances the punishment received in both the state and federal court systems, therefore the suspects that Vice investigates face longer sentences when weapons are involved. Many of the weapons involved in the drug trade are weapons that are stolen from the homes of law abiding citizens. The recovery of stolen weapons ensures their return to their lawful owners. The arrest of those in possession of stolen weapons also contributes to lower the levels of property crime such as burglaries of homes and larcenies from vehicles. The successful prosecution of cases involving weapons is also a direct way to get weapons out of the hands of those people who would use them for illegal purposes. Two cases from the past year highlight the effect of weapons on the drug trade in Roanoke County. In the first case, the purchase of drugs led to the recovery of 11 guns which were stolen from a residence in North Carolina. After being stolen, these guns were transported to Roanoke for the purpose of being sold. The case also resulted in the seizure of an automobile. The second case involved the seizure of 11.5 ounces of crack cocaine, with a street value of more than $15,000, 6 ounces of marijuana, and 1 gram of heroin. The investigation resulted in the seizure of 4 firearms, 2 of which had been stolen in the Roanoke Valley. During fiscal year 2005-06, the department migrated to a new CAD/RMS system. The new CAD/RMS system was purchased as part of the new public safety building project. The CAD/RMS system is geo-based and utilizes the GIS maps created by Roanoke County Community Development. The efforts of various members of the Roanoke County Department of Technology have been instrumental in the conversion to the new system. The dispatch center has undergone major changes during fiscal year 2005-06. Changes in the way the dispatch center is staffed and changes in the techniques utilized by line supervisors have resulted in improved average dispatch times for calls for service received. The dispatch center has continued to maintain 100% emergency medical dispatch certification of all dispatchers. Having all of the communication officers trained in emergency medical dispatching allows for a higher level of service for the citizens of Roanoke County. During fiscal year 2005-06, Roanoke County communications officers provided on the phone medical assistance prior to the arrival of Fire and Rescue units on 1144 calls, including one instance in which a communications officer provided instructions for the successful delivery of a baby. Involvement in the community remains a driving force within the department, in particular with the crime prevention programs. The crime prevention office held two sessions of the citizen's police academy and participated with the City of Roanoke to hold one session of the advanced citizen's police academy. The crime prevention office lists 104 neighborhood and business watch groups in Roanoke County. During the past year, officers participated with the neighborhood watch groups for a celebration of National Night Out. Neighborhood watch groups from Glen Cove, Mount Pleasant, Georgetown Park, Sun Valley, the Woodlands, and Mayflower Hills held events for National Night Out. The crime prevention office was successful in the establishment of the citizen's police academy alumni association. The alumni association has proven to be a source of enthusiastic volunteers who are familiar with the department and its mission from their successful completion of the citizen's police academy in addition to being an excellent source of interaction with members of the community. The alumni association has already successfully raised money to help fund the department's Project Lifesaver effort. Project Lifesaver provides tracking transmitters for individuals who due to their diminished mental condition are unable to care for themselves but who have a high level of mobility that presents the risk of their wandering off and becoming disoriented and lost. Future planned activities of the alumni association include a trip to the law enforcement memorial in Washington D. C. The Special Operation Unit, comprised of the department's School Resource Officers ( SRO's) Community Services Officers ( CSO's ), who handle animal ordinance violations, and the traffic enforcement officers. The Board of Supervisors added two additional CSO's to compliment the existing three CSO's. The two additional personnel started their training at the end of the fiscal year and should be available for service by the end of the first quarter of this year. It is expected that the additional personnel will permit the department to take a more thorough, proactive approach to enforcement of the county animal ordinances. The department continues to staff nine full time SRO's at the county high schools and middle schools. The presence of the officers in the school continues to be a vital part of the safety and stability of the Roanoke County School System. Members of the department participated in the instruction of and fundraising for the Cycle Program, a leadership training program for high school students which is held at Virginia Tech. Officers also participated with members of Parks and Recreation at the COPS camp, which is a summer camp for Roanoke County 7th and 8th graders. The Traffic Unit continues its programs of traffic safety to include scheduled monthly child safety installations, commercial motor vehicle inspections, sobriety checkpoints, and the daily watch traffic enforcement program which targets high crash areas and neighborhoods with frequent speeding complaints. Members of the department, specifically the traffic unit, participated in the Math Matters program. This program is taught in high school level math classes and uses the physics and dynamics of motor vehicle accidents to demonstrate both the devastation that can be caused by inattentive or impaired driving and the scientific principles used to determine speed, force, and other mathematical measurements needed to reconstruct accidents. The department was awarded both the Governor's Transport Safety Award and the Virginia Chief's Challenge Award for their innovative traffic safety programs. The Department is guided by the principles of the Commission for the Accreditation of Law Enforcement Agencies ( CALEA ), a national organization that recognizes police professionalism through the demonstration of compliance with best practice standards. The Professional Standards Unit is the component of the police department that is responsible for ensuring compliance with CALEA standards, recruiting/hiring/training, and the formulation of policy. During the past year, the Professional Standards Unit personnel were busy with preparation of the department for the CALEA on-site inspection which occurred during August 2006. Their efforts will result in the police department's fourth successful re- accreditation being formally awarded in November 2006 at the CALEA conference in Reno, Nevada. Fire and Rescue Departmental Budget Request FY 2007-2008 BOS Work Session - March 13, 2007 The Advanced Life Support (ALS) response goal is to respond to 80% of the citizens within 6 minutes of a E-911 call. Currently, the department has dropped below this goal. In 2006, Hollins Station turned over 900 calls to other stations. These statistics underscore current planning efforts for construction of a new Hollins/Plantation Road area station. Operations $ 10,045,526 $ 10,622,897 5. 750A> Volunteer Fire $ 155,000 $ 155,000 O.OooA> Volunteer Rescue $ 127,986 $ 127,986 O.OooA> Total $ 10,328,512 $ 10,905,883 5.590/0 Fire and Rescue Mission Statement To be recognized by our customers as a superior fire and rescue department committed to excellence, continuous improvement and the community. Departmental Goals and Objectives To provide expedient, proficient emergency response to the community . Implement a fire response and staffing plan by December 2007 through the analysis of departmental statistics and Board of Supervisor's involvement . Maintain and monitor present staffing levels for career and volunteer ALS providers to ensure that 80% of the citizens in the County are reached within six minutes when ALS service is needed . Review statistics on a quarterly basis to ensure that resources are positioned throughout the County for the most efficient use . Maintain or exceed the current ambulance transport net collection rate of 80% to ensure sufficient financial resources are available . Manage the Volunteer retention program and implement an incentive program to maintain the active volunteer retention rate as indicated by the Length of Service Awards Program (LOSAP) at or above the current level of 93% . Remain an active and compliant provider with the Centers for Medicare and Medicaid Services (CMS) To provide professional, quality services to the community . Provide Volunteer Rookie Orientation on-line to enable all newly accepted volunteers more opportunity to comply with requirements . Maintain all required certifications and require personnel to complete necessary training annually . Facilitate 48 hours of career personnel training annually that meet the continuing education and certification needs . Offer one volunteer firefighter I and II academy and one volunteer ALS/BLS training seminar annually . Provide EMS billing refresher training annually to all career and volunteer EMS providers to ensure accuracy and expedience of transport billings . Continue the Quality Assurance Management of all medical procedures performed in compliance with federal and state mandates To ensure that the department and community are prepared to react to natural and man- made disasters and emergencies . Coordinate and deliver training and drills to include all County departments on an annual basis to cover emergency operations and preparedness . Coordinate preparedness efforts throughout the County as funding allows, departmental and citizen preparedness activities . Complete and distribute Emergency Operations Plan (EOP) updates annually . Remain compliant with National Incident Management System training and deadlines as they are developed and defined by the Department of Homeland Security To reduce the loss of life, property, and prevent the loss of revenue in the County as a result of fire or accident . Facilitate Public Education Programs that directly target the 10% at-risk sector of the County's 85,778 population in addition to mass media efforts that reach over 180,000 Roanoke Valley and surrounding area broadcast viewers and print media recipients . Complete at annual inspections of at least 30% of the County's 2400 licensed businesses annually, concentrating efforts on high life risk facilities such as schools, daycares, adult care facilities, restaurants and other places of assembly Performance Measures 2005-06 2006-07 2007 -08 Actual Budgeted Adopted Net Collection Rate for Ambulance 74% 85% 85% Transport Fees Percentage of ALS Responses within 6 75% 80% 80% Minutes Number of Active Volunteers per LOSAP 205 201 197 Number of the 2400 Licensed County 1069 750 750 Businesses inspected Number of Public Education events 254 200 200 targeting the 10% at-risk sector of the 85,778 total County population Budget Highlights - FY2006 Accomplishments Roanoke County Fire and Rescue Department made significant progress this fiscal year. We were approved for and allocated over $150,000 from the Board of Supervisors to pursue the construction of a bay addition to the Back Creek Station. In addition, this is a cooperative effort with the Back Creek Volunteer Fire and Rescue Department who will contribute additional funds toward the cost of construction. Initial drawings have been submitted and the project is expected to be completed in FY2007 providing adequate space to park all apparatus assigned to the station. Toward our goal of providing expedient, proficient emergency response to the community, the department, with personnel approved in FY2005, fully implemented a staffing plan that provides 24-hour Advanced Life Support (ALS) coverage at Back Creek and Mount Pleasant stations. In addition, these additional personnel enabled the implementation of 24-hour fire coverage at the Hollins station. These improvements will have a great effect on services throughout the County. Grant funding allowed for the completion of Attack 10 assigned to the Masons Cove station. This unit is a Wildland Firefighting Vehicle that is specially designed to combat wildland fires and provide structure protection. Cooperative efforts with the Mount Pleasant Volunteer Fire Department also enabled the department to place in service Brush 6, another vehicle designed to combat brush fires. The department was also awarded a grant from the Department of Homeland Security for a fire safety trailer. This will become a major asset to the department as we reach toward our goal of providing public education programs that reach 10% of the County's population. Planning for the future, the department initiated a station location study. This study included a review of statistics to identify areas of need and followed with canvassing the physical locations available within the County that had the possibility of becoming a site for a new station should funding become available. We look forward to additional progress during the coming fiscal year as we continue to pursue every avenue to improve our capabilities. It is both our goal and our privilege to provide excellent emergency responses and services to the citizens we serve. Sheriff Departmental Budget Request FY 2007-2008 BOS Work Session - March 13, 2007 .:. The Salem/Roanoke County Jail Renovation Project is progressing. This project was identified in the CIP and the allocation plan approved last year is $500,OOO/year for 5 years. t The average daily population of inmates at the jail continues to increase; therefore, the number of inmates housed at other localities (outsourced) is increasing as well. Administration $ 496,294 $ 522,800 5. 340A> Civil Division 1 ,119,782 1,112,362 -0.66OA> Care & Confinement 4,911,032 5,365,826 9.26OA> Total $ 6,527,108 $ 7,000,988 7.260/0 Sheriff's Office - Court Services Division Mission Statement The Roanoke County Sheriff's Office provides societal protection by isolating dangerous offenders from the community, providing security and order in all courts of jurisdiction, and effective processing and service of all civil papers, whether of local or out-of-county courts, in a professional manner, without prejudice or bias for race, religion, or ethnic orientation. Departmental Goals and Objectives To provide a secure environment and maintain order in all courtrooms and the courthouse complex for members of the judiciary and the public. . Maintain a level of staffing to provide for protection of the citizen's, courthouse employees, judges, and prisoners. To provide training to staff members on an on-going basis to maintain the most current knowledge of trends and procedures in the criminal justice system pertaining to courtroom security. . Continually researching, evaluating, and procuring, as circumstances dictate, the latest courtroom security equipment, a key lock system for the courthouse complex, contraband detection equipment, and body armor. · To provide effective training to all court service personnel and issue them needed equipment. To provide the public with an educational tool where they can obtain historical and current information about Roanoke County's Sheriff's Office. . Produce and maintain an Internet site that provides statistical data as well as current events taking place within the Sheriff's Office for public use. · Ensure effective and streamlined methods for publishing a website for the Sheriff's Office. To serve all civil process received in a timely and efficient manner according to the Code of Virginia requirements. . Provide adequate staffing to serve civil process to the residents of Roanoke County. Performance Measures Civil Process Papers Served 2005-06 Actual 36,570 2006-07 Budgeted 35,000 2007 -08 Projected 36,000 Budget Highlights - (Accomplishments FY2006) Last year the RCSO added 5 additional cameras around the courthouse/jail complex. These cameras add surveillance to the parking lots as well as the front of the courthouse/jail complex. Another added security feature that the RCSO has added to their security preparations are x-ray machines and metal detectors, as you enter either of the courthouses. The entrances of the courthouses are staffed with deputies who are trained to keep watch on the persons entering the courthouses and protect the citizens, Judges, and workers in the courthouses. Court Services Deputies are also responsible for searches of the courthouse, opening and closing of the courts, providing assistance to the judges and clerks, maintaining a supply of jurors for jury trials, serving arrest warrants, transporting inmates to and from jail and monitoring the courthouse parking facilities. Deputies may be required to provide security for as many as seven courtrooms at the same time. In addition, deputies provide security for the Virginia Court of Appeals, which is held in the Roanoke County Courthouse several times each year. All Court Services Deputies wear a bulletproof vest. These vests are funded through a Bulletproof Vest Grant through the Department of Justice Assistance. The Bulletproof Vest Partnership Grant funds 50% of the cost of each vest, while the RCSO is only responsible for funding 50% for each vest. Because of this grant, we are able to provide vests for all of the court personnel; thus providing increased security for our court personnel. The RCSO is in the process of receiving accreditation with the Virginia Law Enforcement Professional Standards Commission (VLEPSC). The VLEPSC's goals include the following: To increase the effectiveness and efficiency of law enforcement agencies in the Commonwealth through the delivery of services; To promote cooperation among all components in the criminal justice system; To insure the appropriate level of training for law enforcement personnel; and To promote public confidence in law enforcement. We are responsible for and must comply with 108 standards. These standards are divided into 4 categories; Administration, Operations, Personnel, and Training. The RCSO is working diligently to implement this new accreditation. Sheriff's Office - Corrections Division Mission Statement The Roanoke County Sheriff's Office provides societal protection by isolating dangerous offenders from the community, security and order in all courts of jurisdiction, and effective processing and service of all civil papers, whether of local or out-of-county courts, in a professional manner, without prejudice or bias for race, religion, or ethnic orientation. Departmental Goals and Objectives To provide a secure environment for inmates housed in the Roanoke County/Salem Jail, and accommodate safety for both the inmates and staff. . Continually researching, evaluating, and procuring, as circumstances dictate, the latest surveillance, security, and safety equipment, as well as software packages to maintain a comprehensive records management system, in an overall effort to create an environment conducive to safety and security. · Upgrade current computer and server systems; research and upgrade security systems for the Jail facility; upgrade the central control room panel. To provide training to staff members on an on-going basis which maintains the most current knowledge of trends and procedures in the Criminal Justice System, as well as administrative functions. . Provide avenues for mandatory annual training, as well as any additional training that is relevant to performing each staff member's daily functions. · Provide manpower to assist in the shortages when personnel attend mandatory and career enhancing training. · Require specialized training for the Emergency Response Team, the Medical Staff, Supervisory Staff, and Home Electronic Monitoring Staff. To provide a forum which educates citizens and Board of Supervisors members on issues faced in managing a correctional facility. . Attend job fairs to promote employment at the Roanoke County Sheriff's Office. Also attend speaking engagements to promote the Sheriff's Office within the community. . Conduct citizen tours of the Roanoke County/Salem Jail Facility and provide time for questions to assist citizens in becoming more aware of the ever-changing issues faced in overseeing a correctional facility. To provide adequate space in the Jail Facility to house Roanoke County's and Salem's inmate population for pre-trial detainees and post-trial sentenced prisoners. . Roanoke County, Salem City, Franklin County, and Montgomery County are currently in the process of building a Regional Jail to house inmates from the above listed jurisdictions. To continue to attract and hire the best qualified applicants. . The Sheriff's Office advertises in local mediums and on the Internet to try and attract qualified applicants. The written testing procedure was updated and is applicable to situations faced by a deputy sheriff on a daily basis. A physical agility test was also instituted to help ensure that applicants possess the necessary physical skills to perform day-to-day tasks, unique to a correctional/court services deputy sheriff. A competitive pay is also very important. · To continue to offer a competitive pay and benefits package; to continue representing the Sheriff's Office at local job fairs and college day job fairs. To maintain accreditation through the American Correctional Association. . To effectively manage accreditation standards through supervision and training of our personnel to assure compliance with the standards set forth by the ACA. · To continually train and supervise the personnel of the Jail facility in order to ensure compliance; to effectively train personnel on correct methods of maintaining paperwork and inmates. Performance Measures Total Inmates Committed to Jail Average Daily Inmate Population Inmate Meals Served Inmates Receiving Medical Care and/ or Medications 2005-06 Actual 4,188 285 300,248 167,892 2006-07 Budgeted 4,100 302 330,000 198,000 2007 -08 Adopted 4,000 310 362,000 234,169 Budget Highlights - (Accomplishments FY2006) The Roanoke County Sheriff's Office (RCSO) continues to provide excellent service to the Courts, inmates, and citizens of Roanoke County, as demonstrated by their re-accreditation through the American Correctional Association. The RCSO is one of eight jails in the state of Virginia to be accredited nationally and one of 270 jails to be accredited nationwide. The jail must comply with 440 standards necessary for accreditation in areas such as: inmate records, administrative operations, budget/fiscal management, staff training, food service, safety and sanitation, health care and physical plant. The Sheriff's Office continues to stay active in the community by participating in the Law Enforcement Special Olympics. Our deputies volunteer their time and resources in such events as the Polar Plunge, Poker Ride, Torch Run, MDA Lock-up, Tug For Tots, Rugby and golf tournaments, and pistol matches. Many Special Olympian families are touched by the funds that are raised by these events and give the Special Olympian athlete a chance to participate each year. This year we participated in the Easter Bunny Foundation. An Easter Bunny costume was purchased and members of our staff volunteered their time to wear the outfit to many local hospitals and nursing homes. The Easter Bunny passed out stuffed animals to children and the elderly in these facilities. The RCSO has remained committed to the community in providing trash pickup along the County's highways. Every Saturday and Sunday, a deputy supervises a crew of inmates picking up trash. This has helped keep Roanoke County clean and beautiful. We have also provided inmate labor in order to paint, landscape and install playground equipment and a walkway at Mason's Cove Elementary School. We have provided inmate labor in order to landscape and mow at Oak Grove Elementary School, Hidden Valley High School and Cave Spring High School. RCSO is committed to beautification projects in Roanoke County. This group of inmates also assisted St. Francis of Assisi in the months of September and October by helping set up and take down items such as tents, tables, and chairs used at their Annual Fundraising Events. Also, as the inmate population has continued to rise, the Sheriff has implemented a program to assign certain inmates to a Home Electronic Monitoring program. This program allows some inmates the ability to keep their job, pay their bills, live at home with their families, and still be accountable for their sentence. This program also mandates that an inmate pay for all equipment used to monitor their limited activities outside of the jail facility. Currently the HEM program can accommodate up to 59 supervised inmates, but currently only averages 22 inmates on the program. ACTION NO. ITEM NO. o-Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Joint work session with the Roanoke County School Board to discuss fiscal year 2007-2008 budget development SUBMITTED BY: Diane D. Hyatt Chief Financial Officer Elmer C. Hodge cL- I--!~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a work session with the Roanoke County School Board and the School staff to discuss the 2007-2008 budget needs. As part of this work session, we will review the allocation of revenues between the School and the County, and discuss salary increases and employee benefits. Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA. HELDATTHE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13,2007 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County. Virginja has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ACTION NO. ITEM NO. 5 - 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 2007 AGENDA ITEM: Funding requests from health and human service agencies for fiscal year 2007-2008 SUBMITTED BY: Brent Robertson Director of Management and Budget Elmer C. Hodge ~ H County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for presentations to allow health and human service agencies the opportunity to orally submit funding requests to the Board of Supervisors for inclusion in the FY 2007-2008 budget. Consistent with prior years' process, the requesting organizations have been categorized into two groups and presentations will be heard at separate Board meetings. At the March 20, 2007 Board of Supervisors meeting, presentations from cultural, tourism, and other organizations requesting contributions from the County for inclusion in the FY 2007-2008 budget will be heard. Organizations that submitted funding requests for FY 2007-2008 were instructed to submit an Appearance Request Form to the Clerk to the Board of Supervisors if they wanted to make an oral presentation. The health and human service agencies on the attached report have requested time to speak to the Board on March 13, 2007 regarding their funding requests. The written requests and accompanying literature submitted by each organization are available in the Budget office for your review prior to the presentations. Attached is a summary that lists each agency's budget history and requested funding amount, along with a listing of speakers who have signed up to present the agency's req uest. Based on input received from the Board, the County Administrator will make recommendations for funding and present them as part of the FY 2007-2008 proposed budget that is planned for April. FY2007 -2008 Agency Funding Requests Health and Human Service Agencies 80S Work Session March 13, 2007 The agencies listed below have requested time to speak to the Board regarding FY2007- 2008 funding requests. Speakers will be called in alphabetical order (Z to A) by the name of the organization they are representing. Agency Name YWCA of the Roanoke Valley - Partners of Youth western Virginia Second Harvest Food Bank oke County Community Food Pantry Saint Francis of Assisi Service Dog Foundation rfaith Hospitality Network a Ministries rea gency on Aging Literacy Volunteers of America-Roanoke Valley itat for Humanity ily Service of the Roanoke Valley mily Service of the Roanoke Valley-Roanoke County Prevention Council Appointed Special Advocate (CASA) ict Resolution Center, Inc. onwealth Catholic Charities Children's Advocacy Center of the Roanoke Valley, Inc Child Health Investment Partnership (CHIP) . . ia Jaycees, Inc. ain Injury Services of SWVA Girls Clubs of Southwest Virginia Blue Ridge Legal Services, Inc. Blue Ridge Independent Living Center s and Sisters of Roanoke dult Care Center of the Roanoke Valley Presenter Melissa Woodson, Director John Levin, Director ter mick, Executive Director Ily, Executive Director Susan B. Williams, Executive Director e Loschert, Executive Director , Development Director n Pendarvis, President & CEO Murphy swell, Executive Director stal Thompson, Associate Director lie Henley-Disher a Hatch . Werness Helen Butler, Executive Director Rebecca Emanuelson n E. Whitfield, Executive Director Tom Hawthorne nn Mathews, President & CEO Smith S. Nutter, Program Director FY2007-2008 Agency Funding Requests Health and Human Service Agencies BOS Work Session March 13, 2007 FY06 FY07 FY2008 Agency Name Adopted Adopted Request Proposed YWCA of the Roanoke Valley $0 $0 $15,000 YMCA - Partners of Youth $1 ,500 $1,500 $2,500 TRUST $4,800 $4,900 $7,500 TAP - Transitional Living Center $20,000 $19,400 $21,000 TAP $29,700 $29,400 $31,000 Southwestern Virginia Second Harvest Food Bank $4,500 $4,900 $10,000 Southeast Rural Community Assistance Project, Inc. $500 $400 $0 Smith Mountain Lake 4H Camp $0 $0 $2,500 Salvation Army $2,500 $2,400 $4,000 Salem/Roanoke County Community Food Pantry - Operating $5,000 $5,000 $10,000 Saint Francis of Assisi Service Dog Foundation $2,500 $2,700 $25,000 Roanoke Wildlife Rescue $0 $700 $2,500 Roanoke Valley Speech & Hearing Center $1,200 $1,600 $2,500 Roanoke Valley Interfaith Hospitality Network $0 $900 $8,500 Roanoke Area Ministries $1,200 $1,400 $5,000 Presbyterian Community Center $200 $200 $1,000 National Multiple Sclerosis Society $200 $200 $1,500 National Conference for Community and Justice $0 $500 $0 Mental Health America of Roanoke Valley (formerly known as the Mental Health Association) $700 $800 $1,500 LOA Area Agency on Aging $15,000 $15,400 $32,349 Literacy Volunteers of Roanoke Valley $1 ,000 $1,000 $2,000 Habitat for Humanity - Property Donation None None Property Habitat for Humanity - Cash Donation $1 ,900 $1,900 $5,000 Goodwill Industries of the Valleys $1 ,900 $1 ,700 $5,000 Family Service of the Roanoke Valley $4,300 $4,300 $8,000 Family Service of the Roanoke Valley-Roanoke County Prevention Council $0 $0 $4,000 Eastern Appalachian Teen Challenge, Inc. $0 $200 $0 Court Appointed Special Advocate (CASA) $2,900 $2,500 $15,000 Council of Community Svcs - Nonprofit Resource Center $0 $0 $5,000 Council of Community Svcs - Info and Referral Center $3,000 $3,000 $3,300 Conflict Resolution Center, Inc. $1,400 $1,200 $7,500 Commonwealth Search and Rescue (Daleville) $0 $100 $1,000 Commonwealth Catholic Charities (NEW) $0 $0 $2,000 Children's Advocacy Center of the Roanoke Valley, Inc $3,500 $3,500 $7,500 Child Health Investment Partnership (CHIP) $18,700 $19,100 $25,000 FY2007-2008 Agency Funding Requests Health and Human Service Agencies BOS Work Session March 13, 2007 FY06 FY07 FY2008 Agency Name Adopted Adopted Request Proposed Camp Virginia Jaycee, Inc. $0 $500 $1,190 Brain Injury Services of SWVA $1 ,500 $1,500 $14,822 Bradley Free Clinic $5,200 $5,200 $7,000 Boys & Girls Clubs of Southwest Virginia $0 $400 $24,500 Blue Ridge Legal Services, Inc. $0 $0 $3,732 Blue Ridge Independent Living Center $0 $400 $10,000 Big Brothers and Big Sisters of Roanoke Valley $4,000 $4,200 $5,500 Bethany Hall $1,000 $1,000 $6,120 American Red Cross $1 ,300 $5,000 $5,000 Adult Care Center of the Roanoke Valley $10,400 $10,300 $12,000 Sub- Total $151,500 $159,300 $363,513 Contractual Relationship for Services: Blue Ridge Behavioral Healthcare $119,6001 $130,000 $211,588 Grand Total Health & Human Services $271,100 $289,300 $575,101