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HomeMy WebLinkAbout3/13/2007 - Regular March 13, 2007 193 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 13, 2007 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of March, 2007. INRE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph P. McNamara, Vice-Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, Michael A. Wray MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Diane S. Childers, Clerk to the Board; Teresa Hamilton Hall, Public Information Officer INRE: OPENING CEREMONIES The invocation was given by Reverend James Terry, Penn Forest Christian Church. The Pledge of Allegiance was recited by all present. ----------------,.._~._"--_._--~"---_.._---- 194 March 13, 2007 PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1: Recoanition of the Fire and Rescue Department for receivina the Governor's Award for Excellence in Virainia's Fire Services Support in the Private Sector and the Virainia Fire Chiefs Association Award for Best Practices in Fire Service Health and Safety for their wellness and phvsical fitness proaram Chairman McNamara recognized the following individuals from the Fire and Rescue Department: Chief Rick Burch; Paramedic/Firefighter David Jones; and Firefighter/EMT Payton Mayhew. Supervisor Wray advised that he attended the Celebration of Heroes event this morning, and he stated that he was very proud of the Roanoke County employees who were recognized. The celebration recognizes individuals who have saved a life, performed an act of courage, or displayed unusual leadership that benefits the community. He advised that the following individuals were recognized: (1) Beverly Orange, Communications Officer, received a dispatch hero award for her assistance in helping to deliver a baby at home; (2) Police Sargeant Michael Villarini received the law enforcement hero award for averting a potential disaster at a local high school by apprehending a teenager with a firearm prior to the individual making it on to the campus of the school; and (3) Paramedic/Firefighters Jeff Yopp and Robert Ruble and Lieutenant Mike Smith were recognized for their efforts in saving the life of motorist Mike Christian in September 2006. Mr. Yopp accepted the firefighter hero award on INRE: March 13, 2007 195 behalf of all three honorees and he acknowledged the efforts of all personnel who responded to this incident. 2. Recoanition of Leadership Roanoke Vallev representatives Chad Sweeney, Project Portfolio Manager - Information Technology Department, advised that he is an adviser with Leadership Roanoke Valley (LRV) and he introduced the following members of the education group who were present at the meeting: Steve Anderson, Andrew Gentiluomo, John Hull, Kim Vosskamp, Kim Bennett, Scott Collins, and Deborah Lindsay. He noted that a requirement for participating in LRV is attendance at a local government meeting. INRE: BRIEFINGS 1. Annual report from the Roanoke Vallev Economic Development Partnership. (Phil Sparks, Executive Director) Mr. Sparks gave a PowerPoint presentation to the Board and he advised that in 2006, the total number of economic development announcements in Virginia was 374, with 42 of those being in the Valley Region. The Roanoke Valley had six of the total Valley Region announcements, which is 1.6% of the state total. He reported that total investments in the State of Virginia in 2006 totaled $2.1 billion, with $368 million being the total for the Valley Region and $177.9 million for the Roanoke Valley. He advised that 23,368 new jobs were announced in Virginia; 1,734 of these were in the Valley Region, and 575 were in the Roanoke Valley. He noted that the Valley Region numbers were the lowest in the state. He reviewed the state and Roanoke Valley 196 March 13, 2007 statistics for non-manufacturing, expansion, and foreign-affiliated projects, and indicated that the Roanoke Valley is still attractive to the manufacturing and foreign-affiliated sectors. He stated that more new investment and fewer new jobs may be indicative of higher quality projects and jobs. Mr. Sparks provided an overview of the services that have been provided by the Roanoke Valley Economic Development Partnership in 2006. He indicated that there are currently 4 prospect proposals pending, and 8 prospects actively considering the region. He provided a forecast for 2007 and noted that there is expected growth, but that it will be slowing. Supervisor Wray referenced the four pending prospects, and noted that technology based companies are highly sought after. He inquired if Mr. Sparks could comment on these prospects. Mr. Sparks advised that the RVEDP targets biomedical, biomedical devices, electro-optic, and microelectronics companies. Following this first tier, they target automotive, automotive parts, and megatronics. Supervisor Church requested additional details regarding the $178 million new investment in the Roanoke Valley. Mr. Sparks reported that this amount includes the buildings and capital equipment for companies that locate here. He stated that this does not include the $150 million in commercial and office space investment that occurred in Roanoke County last year. He noted that Roanoke County is "hitting on all cylinders". Supervisor Church noted the natural beauty of our area, and stated that if March 13, 2007 197 we can continue to promote job growth it will help us to retain the youth who are entering our work force. Supervisor Flora congratulated Mr. Sparks and the RVEDP on their successes and stated that the County is pleased to be a part of this partnership. He indicated that when any jurisdiction secures a new economic development prospect, it benefits the entire region. Supervisor McNamara also extended congratulations to the RVEDP. He stated that it is a regional agency and it is working well. He encouraged them to keep up the good work. IN RE: NEW BUSINESS 1. Reauest to advance capital funds in the amount of $450.000 for renovations to the existina Roanoke County-City of Salem Jail into the current fiscal year. (John M. Chambliss. Assistant County Administrator) A-031307 -1 Mr. Chambliss advised that one of the projects included in the current capital improvements program (CIP) is improvements to the existing jail. Roanoke County's share of this cost is approximately $2.5 million, based on a 2004 study provided by Hayes, Seay, Mattern & Mattern (HSMM). He stated that when the County began to examine the regional jail concept, it was determined that each locality would keep their existing jails in service for holding inmates until they are sentenced. He 198 March 13, 2007 advised that the County's existing jail was constructed in 1980 and began service with 108 cells that initially housed approximately 85 inmates. Currently, there is an average of 300 inmates housed in the facility. He stated that the equipment is 25 years old and experiencing mechanical failures; therefore, upgrades are needed to keep it operational. Mr. Chambliss reported that the first phase of improvements will be for the cooling tower and the beginning replacement for the heat pump system. He advised that the Board has approved $500,000 in the current fiscal year for this purpose, and he noted that the engineering work has been completed. He advised that staff would like to begin work on the project this spring and at the present time, it is requested that the Board consider an advance of the funds for the next fiscal year in the amount of $450,000 so that the entire contract can be awarded. He stated that the cooling tower and approximately 6 of the 26 heat pump units will be replaced. Further, the pumping, filtering, and control systems associated with the cooling tower will be replaced. Mr. Chambliss noted that the windows in the facility can not be opened, so the mechanical equipment needs to be operational to ensure movement of the air throughout the building. He stated that it is crucial to begin these renovations during the cooler months of spring to avoid the need to outsource inmates to other facilities during the renovation process. He advised that the fabrication work is to begin in late spring with expected completion by July 2007. He noted that this is not a request for additional funds; rather, it is a request for an advance of funds anticipated to be approved in the upcoming fiscal year. He indicated that it is recommended that these funds be taken from the minor March 13, 2007 199 capital reserve account. Mr. Chambliss noted that Sheriff Gerald Holt was present to answer any questions. There was no discussion on this item. Supervisor McNamara moved to approve the staff recommendation (authorize the advance of the capital funding from the minor capital reserve account). The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 2. Request to authorize the filina of an application to rezone approximately 400 acres in the Roanoke County Center for Research and Technoloay (CRT), thus amendina the covenants and conditions and Master Plan for the park. (Doua Chittum, Director of Economic Development) R-031307-2 Mr. Chittum advised that this request involves the rezoning of property owned by the County at the Center for Research and Technology (CRT). He stated that in 1997, the County purchased approximately 450 acres in Dixie Caverns for the purpose of a planned business technology park. He noted that the property was previously zoned agricultural and it required a rezoning. During this process, a consultant was hired to work with staff and the community regarding the proposed development. He reported that after discussion in work sessions and with the --_._~-_._-_._-"._--,----"._-------_._-~_..._"_.._... 200 March 13, 2007 community, the property was rezoned to Planned Technology District (PTD) and included proffers. He stated that the proffers included a master plan with covenants and conditions that set forth how the property would be developed. Mr. Chittum advised that the County began to develop and market the park and since that time, Novozymes Biologicals and Tecton Products have located in the park. He stated that the original covenants and conditions required the County to re-examine the master plan once the park began to be developed to ensure that the provisions of the plan were still relevant. He indicated that due to planned infrastructure improvements at the CRT, staff deemed that it was appropriate to review the master plan. The proposed revisions to the covenants and conditions are the result of input received from the Economic Development and Community Development Departments, the citizens' Design Review Team (DRT), the consulting firm of Hill Studios, and Thompson and Litton engineering firm. He noted that the DRT unanimously supports the proposed amendments to the covenants and conditions. He further advised that a community meeting was held at Spring Hollow Reservoir that was well attended by citizens in the area. At the conclusion of the meeting, there was support from the citizens to proceed with the process of filing for an amendment to the master plan. Following the community meeting, a work session was held on February 20 with the Planning Commission which resulted in a decision to proceed with filing the application for rezoning. Mr. Chittum stated that the request pending before the Board is to authorize staff to file for the rezoning. He noted that the Board owns 400 acres of the March 13, 2007 201 property at CRT; however, Novozymes Biologicals and Tecton Products are both property owners and they have agreed to be a party to the rezoning to allow their property to also be rezoned and brought under the umbrella of the new covenants and conditions of the revised master plan. He advised that the remaining partner is the Roanoke County Economic Development Authority (EDA) which purchased a 25-acre tract of land that borders CRT. Supervisor Church expressed appreciation to staff in the Economic Development Department for their efforts. He stated that this location is one of the most desirable sites in Roanoke County. He also thanked the members of the DRT and the Planning Commission for their assistance with this revision of the master plan. He stated that the revised plan is comprehensive but it has been simplified. Supervisor Wray questioned how the 25 acres owned by the EDA fits with the proposed rezoning. Mr. Mahoney stated that the goal is to bring all the separate tracts of land together into one larger tract so that the same conditions apply to all of the pieces. He stated that the purpose is to have a uniform set of covenants for all the parcels of land. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 202 March 13, 2007 RESOLUTION 031307 -2 AUTHORIZING THE COUNTY ADMINISTRATOR TO INITIATE AN APPLICATION TO AMEND THE COVENANTS, CONDITIONS, AND MASTER PLAN FOR THE PLANNED TECHNOLOGY DISTRICT AT THE CENTER FOR RESEARCH AND TECHNOLOGY (CRT) WHEREAS, Section 30-14 of the Roanoke County Code and Section 15.2-2286 of the Code of Virginia provide that whenever the public necessity, convenience, general welfare, or good zoning practice requires, an amendment to the zoning regulations or district maps may be initiated by resolution of the governing body; and WHEREAS, Roanoke County staff commenced an evaluation of the Master Plan and the conditions in order to monitor the effectiveness of these requirements as more extensive engineering and design had taken place and as businesses began to move into the Center for Research and Technology (CRT); and WHEREAS, County staff and the citizen design review team is recommending that the Board of Supervisors initiate by resolution the procedures to amend these covenants, conditions, and the Master Plan. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That the County Administrator, or his designee, be authorized to initiate an application to amend the covenants, conditions, and master plan for the Planned Technology District at the Center for Research and Technology. 2. That this application be submitted to the Planning Commission for its review and recommendation, which shall be forwarded to the governing body. 3. That the public necessity, convenience, general welfare, or good zoning practice requires these amendments. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 3. Resolution granting! waiver to Ryan Companies US, on behalf of Oppidan Investment Company, under Section 13-23 of the Roanoke County Code to the provisions of the County's Noise Ordinance, Article !!.: Noise of Chapter 13: Offenses = Miscellaneous to expedite construction. (Doug Chittum, Director of Economic Development) March 13, 2007 203 R-031307-3 Mr. Chittum stated that Ryan Companies has requested a waiver on behalf of Oppidan Investment Company to the County's noise ordinance as it relates to construction activities. He indicated that Ryan Companies, a Minnesota based firm, is the general contractor for Oppidan, which is developing the 40-acre tract at the intersection of Plantation Road and 1-81. He indicated that the first two tenants to locate at this site will be Gander Mountain and Camping World. The request for a waiver to the noise ordinance will allow Ryan Companies to gain one-half hour of construction time Monday through Friday and several hours on Saturdays. Mr. Chittum advised that the County's noise ordinance currently allows for construction to begin at 7:00 a.m. Monday through Friday. The waiver request is to begin work one-half hour earlier at 6:30 a.m., Monday through Friday. The ordinance currently allows construction from 10:00 a.m. to 10:00 p.m. on Saturday. The waiver request is to work from 6:30 a.m. to 8:00 p.m. on Saturday. There is no request for waiver from the ordinance on Sundays. He indicated that the reason for the request is to allow completion of the project on time, and the increased hours will allow a reduction of four weeks in the proposed construction schedule. He indicated that this would also alleviate the need for construction during Thanksgiving and Christmas. Mr. Chittum stated that the company has advised that during the morning hours, they will limit construction to activities such as staking the project, verifying grade stakes, and site preparations to prepare for the construction day. He advised that the 204 March 13, 2007 company is aware that the project is adjacent to a residential neighborhood and they have indicated that they wish to be a good neighbor to the community and work with them during the construction process. He further advised that community meetings have been held and the residents are aware that some blasting will occur during mid- morning and afternoon hours. He stated that Ryan Companies is working with Kevin Barnes, Lumsden Associates, who represents them locally. There was no discussion on this item. Supervisor Flora moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 031307-3 GRANTING A WAIVER UNDER SECTION 13- 23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY'S NOISE ORDINANCE, ARTICLE II. NOISE OF CHAPTER 13: OFFENSES - MISCELLANEOUS OF THE ROANOKE COUNTY CODE, OPPIDAN INVESTMENT COMPANY WHEREAS, Ryan Companies US, Inc., the general contractors for the construction of the Gander Mountain and Camping World retail stores for Oppidan Investment Company on a 40-acre site west of Plantation Road and south of Interstate 81 in Roanoke County, has requested a waiver of the County's noise ordinance as contemplated under Sec. 13-23. Undue hardship waiver. to permit construction activity beginning on April 15, 2007 and ending September 30, 2007; and WHEREAS, Section 13-23 of the Roanoke County Code establishes certain standards for the Board of Supervisors to grant waivers from the provision of the Roanoke County Noise Ordinance, Article II. Noise of Chapter 13: Offenses - Miscellaneous to avoid undue hardship upon consideration of certain factors set forth in subsection (b) of Sec. 13-23 and after making certain alternative findings. BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: March 13, 2007 205 1. In making its determination as to whether to grant the requested waiver to the Ryan Companies US, Inc. from the County's noise ordinance, the Board of Supervisors has considered the following factors: a. The time of day the noise will occur and the duration of the noise: Beginning not earlier than 6:30 a.m. and ending not later than 10:00 p.m. on Monday through Friday. Construction on Saturday shall be done only between the hours of 6:30 a.m. and 8:00 p.m.; b. Whether the noise is intermittent or continuous: The noise produced will be continuous. c. The extensiveness of the noise: Construction noise may be extensive from time to time. This schedule will allow for the least amount of inconvenience possible to complete this project. d. The technical and economic feasibility of bringing the noise into conformance with the noise ordinance: To achieve the desired goal of opening these retail stores by the first week of October, to complete construction activities prior to the winter season, and to minimize escalation of costs, this waiver is necessary. e. Other matters related to the impact of the noise on the health, safety and welfare of the community and the degree of hardship resulting from enforcement of the ordinance: The hours of construction will minimize the duration of the construction period, benefiting adjoining residences and businesses. f. The extent to which the noise is necessary and incidental to the commercial and industrial use generating the sound: The noise to be generated by this phase of construction of the Gander Mountain and Camping World retail stores is normal and expected for this type of operation. 2. The Board of Supervisors makes the following finding: Compliance with the provisions of the County's noise ordinance concerning the specific act of noise disturbance by construction machinery or operations under subsection (1) of Sec. 13-21. Specific acts as noise disturbance. or under the provision of Sec. 13-20. General prohibition. would produce serious economic hardship for Ryan Companies US, Inc. without producing any substantial benefit to the public either living in the area of this construction or generally. 3. That the provisions of Sec.13-21. Specific acts as noise, subsection (1) and Sec. 13-20. General prohibition. of Article II. NOISE of Chapter 13. OFFENSES- MISCELLANEOUS be WAIVED from April 15, 2007 until September 30,2007. 4. This Waiver is granted specifically to Ryan Companies US, Inc. its officers, employees and agents for construction related activities at the Oppidan Investment Company site located on approximately 40 acres west of Plantation Road and south of Interstate 81 in Roanoke County, Virginia. 206 March 13, 2007 5. That this Waiver may only be extended upon written application and approval by the Board of Supervisors. 6. That this Resolution shall be in full force and effect from its passage. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None INRE: FIRST READING OF ORDINANCES 1. First readina of an ordinance to vacate ~ 15' drainaae easement dedicated in Plat Book 10. Paae 36. North Meadows Subdivision. Section !t Block ~ said drainaae easement crossina Lots L ~ ~ 10. and ~ Section !t Block ~ and to accept dedication of ~ new drainaae easement crossina the same properties. Catawba Maaisterial District. (Arnold Covey. Director of Community Development) Mr. Covey reported that this is a request of five property owners for a field correction of an existing easement to allow the property owners to expand their existing homes. He advised that staff has no objections to the proposed changes and is recommending that the Board approve the first reading of the ordinance. Supervisor Altizer questioned why the County is paying the cost of relocating the easement. Mr. Covey stated that at the time the North Meadows subdivision was developed, the easement was created on the record map and constructed by the developer. He indicated that over time, the County was involved with corrective action to the easement and it is now outside of the recorded easement. March 13, 2007 207 He stated that an amendment to the plat is necessary to correct the easement to move it into the existing drainage way. Supervisor Church moved to approve the first reading and set the second reading and public hearing for March 27, 2007. The motion carried by the following recorded vote: Supervisors Wray, Church, Altizer, Flora, McNamara None 2. First readina of !n ordinance amendina the Roanoke County Code ~ amendina Section 21-73. General Prerequisites to Grant of Division 3. Exemption for Elderlv and Disabled Persons of Chapter 21. Taxation to increase the total combined net worth provisions for real estate tax exemption for the elderlv and disabled. and extendina the application deadline for the current tax year. (Paul M. Mahoney. County Attorney) Mr. Mahoney advised that this is the first reading of an ordinance to amend the tax relief for the elderly and disabled program; the second reading and public hearing is scheduled for March 27. He noted that the Board had requested a revision of this ordinance to increase the net combined worth provision of the program. He outlined the following three elements of the tax exemption program: (1) applicants must be elderly or disabled; (2) applicants must meet a total combined income threshold; and (3) applicants must meet a total combined net worth threshold. At present, the total AYES: NAYS: 208 March 13, 2007 combined net worth requirement is $125,000. Mr. Mahoney advised that last year, the Board increased both the income and net worth ceilings for the program. He outlined the following changes included in the draft ordinance: (1) increases the combined net worth from $125,000 to $150,000; (2) sets forth a stair step approach to incrementally increase the dollar amount up to the current state maximum of $200,000 (see page 3, paragraphs 2 and 3 of the ordinance). He noted that paragraph 2 increases the amount to $175,000 for the 2008 tax year; paragraph 3 increases the amount to $200,000 for the 2009 tax year. Mr. Mahoney distributed a chart showing the growth in the program from 2001 to 2006, as reported by the Treasurer's Office. He noted that the Clerk has distributed a document that outlines a selected sampling of the income and net worth requirements for surrounding localities and other localities comparable to Roanoke County. He stated that he is recommending the stair step approach to increasing the amounts, although he noted that there are advantages and disadvantages to this approach. In discussing the issue with the Treasurer and Commissioner of the Revenue, this approach provides them with a logistical advantage by allowing them adequate time to work through the process of completing the requisite forms with citizens. He noted that the forms are pre-printed and existing documents contain information that will become inaccurate if the proposed changes are approved. He reported that the disadvantages are as follows: (1) the proposed dollar limits may exceed what are appropriate in the Roanoke Valley with respect to income and wealth March 13, 2007 209 of the citizens; (2) Roanoke County is facing two potential fiscal impacts during the next two years: (a) The proposal to be brought before the General Assembly (GA) in 2008 to grant a homestead exemption that would provide a 20% real estate exemption for owner occupied residences. He noted that with Roanoke County having a mix of 85% residential and 15% commercial tax ratio, a 17% to 20% reduction in the real estate tax levy will be experienced. He noted that while the homestead exemption will likely be popular with the electorate, it could cause a future Board to have to raise taxes to counter this loss of revenue. (b) If the transportation bill is not vetoed by the Governor and is enacted, it will require the creation of a regional transportation district to address these issues. He noted that the GA has suggested that localities can increase real estate, personal property, or recordation tax rates to fund transportation improvements in our area. With respect to the fiscal impact of this proposal, Mr. Mahoney stated that based on data provided by the Commissioner of the Revenue's office, staff is recommending that the Board add $50,000 to the 2007-2008 budget to accommodate the amendment. He stated that the Board should anticipate an increase of 50% from year to year as a result of these changes. He advised that this amount will likely accelerate with increases in the income and total combined net worth limits. Supervisor Altizer inquired if the amendments will be retroactive if approved. Mr. Mahoney responded in the affirmative and advised that the amendments will be made retroactive to January 1, 2007. He noted that the Commissioner of the ^.--------,_.,--^--'-~._._------_.._--+--_._-----^-'-.----,,_.__.--.,,-"-,---,-~._----...-----_.._----------- 210 March 13, 2007 Revenue has indicated that her staff will utilize their best efforts to work with citizens to ensure that even though the Code of Virginia deadline is March 31 for requesting tax relief, staff will assist in addressing any eligibility and qualification requirements for the amended Board action. Supervisor Altizer stated that if the stair step approach is adopted, it provides greater clarity and reduces unnecessary duplication of work for the Commissioner of the Revenue. He stated that $150,000 to $200,000 is a lot of money; however when you are 65 years old and you are planning for the costs of long-term care, this amount of money might only be sufficient to cover 18 months. He stated that the Board has a lot to consider in making its decision, and he voiced support for doing what the Board feels is possible to take care of the citizens. Supervisor Church stated that the Board should focus its efforts on assisting the citizens who are least able to afford to pay their taxes. He stated that he does not think Roanoke County or any jurisdiction should base tax relief decisions on what they anticipate will occur with transportation legislation in Richmond. He referenced the data provided by Mr. Mahoney and stated that it appears that the difference in the amount of taxes relieved between 2005 and 2006 was approximately $90,000. Mr. Mahoney concurred that this was correct. Mr. Church stated that $90,000 will not harm Roanoke County's financial situation, and he indicated that the Board can assist many citizens with the tax relief program. He voiced support for increasing the combined net worth threshold to $150,000. March 13, 2007 211 Supervisor McNamara referred to the tax relief totals, and he requested information regarding the amount of the County's total combined net income and total combined net worth thresholds prior to the establishment of the current levels of $56,566 and $125,000, respectively. Mr. Mahoney advised that the Board adopted an amendment in 2006 that increased the net income from $50,000 to $56,566; the net worth increased from $100,000 to $125,000. Supervisor McNamara inquired if the 2006 totals reflect a full year of the tax relief at the increased levels. Mr. Mahoney reported that the amendments adopted by the Board in 2006 were made retroactive for the 2006 tax year. He stated that if a citizen becomes eligible for tax relief, their taxes become frozen at the rate that is in place at the time of the freeze. He stated that the tax freeze builds progressively in future years. Supervisor McNamara questioned when the tax relief program was last amended prior to 2006. Mr. Mahoney responded that the last amendment prior to 2006 was in 2004, and he advised that he did not recall the amount of the increase at that time. Supervisor Church stated that in 2004, the net worth level increased from $35,000 to $50,000. Supervisor McNamara stated that the Board is discussing a potential $50,000 addition to the budget with this proposed change; however, he feels that there will be a $50,000 impact to the budget without making any change to the rate because the cost of this program grows annually. He stated that while the number of participants in the program has only grown marginally in recent years, the true cost of the tax relief increases proportionate to the increase in real estate assessments. He requested that 212 March 13, 2007 staff prepare a thorough analysis of the revenue impact of this decision prior to the second reading of the ordinance. He advised that he thinks the true cost of this program is far greater than what is being reflected. He requested data which included projects for a five-year time frame with an assumption of a 7.5% increase in market values from year-to-year, and the same increase in net new applicants per year as if the program stayed identical to the way it is currently. Finally, he would like an analysis of the various changes so that the Board can determine the true cost of the proposed amendments. Supervisor McNamara requested clarification regarding what comprises combined net income and how is it determined. He inquired if this is a line item on an individual's tax form and if so, where is it. He questioned if this includes items such as tax exempt interest, social security benefits, etc. Nancy Horn, Commissioner of the Revenue, advised that combined net income includes social security benefits, bonds, investments, insurance policies, etc. She indicated that the Commissioner of the Revenue's Office requests that individuals provide a copy of their income tax return when applying for tax relief. She stated that the data would have to be based upon a formula in order to estimate the cost to the County because the number of people who will qualify under the new guidelines is not known. She advised that data available from the Weldon-Cooper Center does not provide information regarding income levels. Supervisor McNamara inquired if tax exempt interest is included in the net Income. Ms. Horn advised that it is included. Supervisor McNamara questioned how March 13, 2007 213 this data is captured. Ms. Horn reported that the data will be captured from the application and she stated that if any additional information is needed, it is discussed with the citizen. Supervisor McNamara stated that there is a median income for Roanoke County families. He inquired if staff can gather comparable information for median family assets. Mr. Mahoney advised that the latest data from Weldon Cooper is December 1, 2005; there is no data available that is more current. He indicated that the December 1, 2005 data is for the 2003 tax year and is based on individual income tax returns. Mr. Mahoney stated that he is not aware of any source of data that would provide information on combined net worth. Supervisor McNamara indicated that there might be national studies which reflect average net worth for the United States that can be utilized to arrive at a net worth estimate for Roanoke County. He referenced the chart distributed with this agenda item, and he requested that the analysis provided by staff also be expanded to include additional localities, as well as all localities adjacent to Roanoke County such as Lynchburg, Montgomery County, and Blacksburg. Supervisor Flora requested that staff also consider the impact of the pending retirement of baby boomers in their analysis. He noted that this could have a significant impact on the program. Supervisor Church stated that he feels that the County should be focusing their efforts on assisting the people who are least able to afford to pay the tax. 214 March 13, 2007 Supervisor McNamara moved to approve the first reading and set the second reading and public hearing for March 27, 2007. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None Supervisor Church stated that the prior to the second reading, the Board must evaluate all the available information and consider increasing the levels as much as possible or to the $150,000 level previously discussed. Supervisor Altizer stated that he was under the impression that the ordinance would increase the combined net worth from $125,000 to $150,000 in the first year; increase to $175,000 in the second year; and increase to $200,000 in the third year. He inquired if this was correct. Mr. Mahoney responded in the affirmative. Supervisor Church stated that the clarification requested by Supervisor Altizer addressed his concerns. He requested clarification regarding whether this is based on one acre of land and excluding the home. Mr. Mahoney advised that this is correct. APPOINTMENTS 1. Grievance Panel Chairman McNamara advised that the three-year term of Joanne Thompson, alternate member, is vacant due to Ms. Thompson's recent appointment as a full member of the Grievance Panel. This term will expire on October 31,2007. INRE: March 13, 2007 215 The Clerk was directed to contact Joe Sgroi, Director of Human Resources, to obtain a list of nominees for this vacancy. 2. LeaQue of Older Americans = Advisory Council Chairman McNamara advised that the one-year term of Beverly Eyerly will expire on March 31, 2007. He stated that Ms. Eyerly has indicated that she is willing to serve an additional one-year term that will expire on March 31, 2008, and confirmation of this appointment has been placed on the consent agenda. 3. Roanoke ReQional Airport Commission Chairman McNamara advised that the four-year term of Arthur M. Whittaker, Sr., expired on February 11, 2007. He stated that a closed meeting has been scheduled to discuss this appointment. 4. Roanoke Valley Greenway Commission Chairman McNamara advised that the three-year term of Richard Kelly will expire on April 8, 2007. The Clerk was directed to contact Mr. Kelly to determine if he is willing to serve an additional term. 5. Western VirQinia Water Authority Chairman McNamara advised that John Williamson, at-large member, resigned from the Board effective November 16, 2006. He stated that this four-year term will expire on June 30, 2008. At-large members are selected by the majority vote 216 March 13, 2007 of the other six members of the Board and confirmed by Roanoke City Council and the Roanoke County Board of Supervisors. IN RE: CONSENT AGENDA R-031307-4; R-031307-4.b; R-031307-4.f; R-031307-4.g; R-031307-4.h; R-031307-4.i Supervisor McNamara moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 031307-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 13, 2007, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of minutes - February 27, 2007 2. Confirmation of committee appointment 3. Resolution of appreciation to Donald G. Meador, Sheriff's Office, upon his retirement following twenty-seven years of service 4. Request to renew the program to compensate Roanoke County employees activated for federally funded military duty for the difference between regular pay and the military pay received 5. Request from the Police Department to accept and appropriate a Division of Motor Vehicle (DMV) grant in the amount of $5,000 6. Request from the Libraries to accept and appropriate a literacy grant from the Wal-Mart Foundation in the amount of $1 ,000 7. Acceptance of Winnbrook Lane into the Virginia Department of Transportation Secondary System 8. Acceptance of Eastshire Court into the Virginia Department of Transportation Secondary System March 13, 2007 217 9. Acceptance of Belcroft Court into the Virginia Department of Transportation Secondary System 10.Acceptance of Stone Manor Drive and Sandhurst Drive into the Virginia Department of Transportation Secondary System 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 031307-4.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DONALD G. MEADOR, SHERIFF'S OFFICE, UPON HIS RETIREMENT AFTER TWENTY-SEVEN YEARS OF SERVICE WHEREAS, Donald G. Meador was first employed by Roanoke County on December 1, 1979, as a Deputy Sheriff in the Civil Division; and WHEREAS, Master Deputy Sheriff Meador retired from Roanoke County on March 1, 2007, after twenty-seven years and three months of service; and WHEREAS, Master Deputy Sheriff Meador continued a family tradition of service to the community by following his father who retired from the Sheriffs Office in 1984 after more than thirty-one years of service; and WHEREAS, Master Deputy Sheriff Meador was instrumental in assisting Roanoke County citizens with the recovery of property through the performance of his duties as a Civil Process Deputy; and WHEREAS, Master Deputy Sheriff Meador, through his employment with Roanoke County, has assisted in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DONALD G. MEADOR for more than twenty-seven years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None ----"-,--.---_.__._.._--.-------_..--~---_._------'-_.----------. -"-~~--------,_._------_._-------_...._' .----.---------------------- 218 March 13, 2007 RESOLUTION 031307-4.f REQUESTING ACCEPTANCE OF WINNBROOK LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form LA-5(A) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to 933.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Moved by: Supervisor McNamara Seconded by: None Required Yeas: Supervisors Wray, Church, Altizer, Flora, McNamara Nays: None RESOLUTION 031307-4.g REQUESTING ACCEPTANCE OF EASTSHIRE COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form LA-5(A) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, March 13, 2007 219 NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to 933.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Moved by: Supervisor McNamara Seconded by: None Required Yeas: Supervisors Wray, Church, Altizer, Flora, McNamara Nays: None RESOLUTION 031307-4.h REQUESTING ACCEPTANCE OF BELCROFT COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form LA-5(A) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to 933.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Moved by: Supervisor McNamara Seconded by: None Required 220 March 13, 2007 Yeas: Nays: Supervisors Wray, Church, Altizer, Flora, McNamara None RESOLUTION 031307-4.i REQUESTING ACCEPTANCE OF STONE MANOR DRIVE AND SANDHURST DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form LA-5(A) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to 933.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Moved by: Supervisor McNamara Seconded by: None Required Yeas: Supervisors Wray, Church, Altizer, Flora, McNamara Nays: None INRE: REPORTS Supervisor McNamara requested that staff provide clarification regarding the telecommunications tax report. Rebecca Owens, Director of Finance, advised that the report is a comparison of data for 2006 and 2007. In February 2006, the County received the consumer utility tax for land line, wireless, and E-911. In 2007, the County March 13, 2007 221 received taxes that were for December 2006 that were collected in February 2007. She stated that she has an update from the state that shows that the County will receive the January 2007 taxes on March 25. Supervisor McNamara inquired how much difference will there be in the telecommunication tax collected on a monthly basis. Ms. Owens stated that at this point, it is our understanding that the tax will be revenue neutral. Supervisor McNamara requested that Ms. Owens advise the Board if the amounts collected are not revenue neutral. Ms. Owens further reported that the cable franchise fee is received quarterly, so there will be some variation for those amounts. Supervisor McNamara moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None ~ General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Continaency 4. Telecommunications Tax Comparison Report 5. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of February 28. 2007 222 March 13, 2007 IN RE: CLOSED MEETING At 4:43 p.m., Supervisor McNamara moved to go into closed meeting following the work sessions pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion, consideration, or interviews of prospective candidates for appointment to the Roanoke Regional Airport Commission; and Section 2.2-3711 A (30) discussion of the award of a public contract involving the expenditure of public funds, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body, namely contract with the Western Virginia Water Authority. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None The closed meeting was held from 4:50 p.m. until 5:10 p.m. WORK SESSIONS IN RE: 1. Work session to discuss fiscal year 2007-2008 budaet development: (Elmer C. Hodae, County Administrator: Brent Robertson, Director of Manaaement and Budaetl !ID Police Department iQl Fire and Rescue Department 1f.1 Sheriff's Office March 13, 2007 223 The work session was held from 5:17 p.m. until 6:00 p.m. The following staff members were present at the work session: Elmer Hodge, County Administrator; Diane Hyatt, Chief Financial Officer; Brent Robertson, Director of Management and Budget; Ray Lavinder, Police Chief; Donna Furrow, Assistant Chief of Police; Mia Nguyen, Accounts Coordinator; Rick Burch, Chief of Fire and Rescue; Steve Simon, Todd Maxey, and Steve Poff, Fire and Rescue Division Chiefs; Dustin Campbell, EMS Battalion Chief; and Sheriff Gerald Holt. Mr. Hodge stated that this is the first of several departmental budget work sessions, and he noted that staff has met with all departments. He indicated that the budget has been developed within a projected two cent (2~) reduction in the real estate tax rate. He outlined the following aspects of the proposed 2007-2008 budget: General Qovernment revenues: Before adjustments, revenues are $10,324,027. This is reduced by the following items: (1) proposed two cent tax reduction ($1,460,000); (2) increase in Vinton gain sharing agreement ($150,000); and (3) contractual incentives to Cardinal Glass ($150,000). Total net new revenues are $8,564,027. Expenditures: The following items were funded mid-year for 2006-2007: (1) Police patrol district ($230,000); (2) Fire and Rescue volunteer retirement increase _ LOSAP ($150,000). ~______^'_~______,.,__'__~___.~___"_^~__.__.____._.__u,~_________._ 224 March 13, 2007 Joint Countv/School Capital: Both the County and Schools contribute an annual incremental increase of $300,000 and there have been discussions concerning a possible increase in this level of funding. Following evaluation, it was determined that the funding could be increased by an additional $150,000, which would increase next year's allocation to $450,000. Under this scenario, Roanoke County and the Schools will each contribute $1,050,000. School Operations: The same methodology will be used for allocating funds as in prior years. The transfer to schools under this formula is $3,773,992. Police Department: The Schools have requested an additional School Resource Officer (SRO) at Arnold R. Burton. In addition to the SRO, the Police Department is requesting an additional patrol unit (6 officers plus vehicles). Mr. Hodge noted that due to limited funding, these positions are being added at mid-year. He noted that the vehicles for the additional officers will be funded from the projected 2006 year-end surplus ($210,000). Fire and Rescue: The Hollins station has the highest volume and there is a need to move forward with the design and construction of an additional station for this area. Staff is requesting an additional $200,000 to begin the necessary architectural and engineering work. Mr. Hodge indicated that an additional ambulance crew is needed for the Hollins station this year and they can be transferred to the new station when it opens. He noted that this is not optimal and that staffing levels can be evaluated in the intervening two years before the new station opens. These news March 13, 2007 225 positions include an additional 4 paramedic firefighters. He noted that these positions are also being added at mid-year. Further, he reported that staff is recommending evaluation of the fee for transport and consideration of a possible increase in the fees, which are currently lower than our surrounding localities. Sheriff: The Sheriff has requested $800,000 to cover the cost of outsourcing prisoners; however, $500,000 is all that could be funded within the existing budget. Information TechnoloQY: Final implementation of the HP migration project will require $400,000 over the next three years; $150,000 is required for fiscal year 2007-2008 and will be allocated from projected year-end funds. In addition, two new positions, a network engineer and a systems analyst, are being requested to support new applications. Operational costs: The following operational costs were discussed: (1) utilities for the new Public Safety Center ($200,000); (2) CPMT increases ($600,000); and (3) technology costs ($240,000). Mr. Hodge advised that the budget includes a 3.5% salary increase at a cost of $1,610,000; health insurance increases estimated at 11 % ($612,000); and dental insurance increases ($34,000). He noted that there is only $500,000 included in next year's budget for revenue sharing, and no monies have been allocated for extension of water and sewer lines. He noted that several departments have requested additional equipment funds and if funds are remaining at year-end, he would like to use them for this purpose. 226 March 13, 2007 Police Department Budqet Presentation: Chief Lavinder advised that last year was a good year, and he noted that staff is enjoying the new Public Safety Center. He expressed appreciation to those associated with the construction of the facility. He noted that the Police Department was reaccredited by CALEA last year and received a positive report regarding the caliber of the Police Department staff. He advised that the County's crime rate is very good and is below that of other jurisdictions in the Roanoke Valley; however, there was approximately a 5% increase in the number of calls for service. Adequate staff is needed to respond to the increasing level of calls. Also, violent crime is increasing across the United States and staff is working to prevent similar increases in Roanoke County. He advised that they are requesting six additional officers and vehicles for the officers. If approved, this will satisfy the request for 18 officers that staff submitted in the 2006-2007 budget, of which 12 were approved. Further, it is requested that an SRO for Arnold R. Burton be approved, and grant funding for this position is being sought. In addition, vehicles are needed for the new officers. Fire and Rescue Department Budqet Presentation: Chief Burch advised that in 2001, the Board established an Advanced Life Support (ALS) response goal to provide response to 80% of the County's citizens within 6 minutes of a call to 911. He reported that currently, the County is at 75% and future decreases are projected. He advised that there are 900 calls per year to the Hollins station that are handed over to other stations, and he noted that the Vinton station March 13, 2007 227 responds to approximately 52% of those calls. He indicated that this is a primary reason for not meeting the 80% response goal because a call to the Hollins area which is answered by the Vinton station can not be reached within the 6 minute response goal. He also indicated that the Cave Spring station has heavy volume. Chief Burch reported that almost one-third of all calls in the County are to the Hollins station (30.50%). If the new North County station opened today, Cave Spring would become the busiest station; Hollins would become second busiest; and the new station would be the 5th busiest station. This would provide a more balanced call load for the stations and would reduce the percentage of calls to the existing Hollins station to 17.98%. Chief Burch reviewed incidents and responses for 2006 for each station, and projections through FY 2010- 2011 which are based on the current volunteer staffing levels. Sheriff's Office Budqet Presentation: Sheriff Holt noted that the Sheriff's Office received national reaccreditation in August 2006. He stated that the County currently houses approximately 300 prisoners in the jail facility, and he noted that approximately 60 inmates are outsourced to other facilities. He stated that the budget request to the local governing body is a requirement in order for the Sheriff to make a request to the State Compensation Board for funding. If the requests are approved and funded by the Compensation Board, he noted that staff would request acceptance of these funds by the Board of Supervisors. He indicated that John Chambliss had previously shared information with the Board regarding proposed renovations to the existing jail facility. He advised that he 228 March 13, 2007 will make the best use of the $500,000 allocated for outsourcing of prisoners; however it is possible that additional funds may be needed. There was general discussion regarding the decrease in the number of prisoners being housed in the jail, as well as the increase in the average length of the stay. 2. Joint work session with the Roanoke County School Board to discuss fiscal year 2007-2008 budaet development. (Elmer C. Hodae, County Administrator; Diane D. Hyatt, Chief Financial Officer; Brent Robertson, Director of Manaaement and Budaet) The work session was held from 6:17 p.m. until 6:30 p.m. The following members of the School Board were in attendance: Marion G. Roark, Chair; Jerry L. Canada, Vice-Chair; C. Drew Barrineau; William A. Irvin, III; and Michael W. Stovall. Staff in attendance included the following: Dr. Lorraine S. Lange, Superintendent; Allen W. Journell, Assistant Superintendent; Tom H. Hall, Assistant Superintendent of Personnel; Penny A. Hodge, Assistant Superintendent of Finance; Brenda Chastain, Clerk; and Darlene Ratliffe, Deputy Clerk. Following welcoming remarks, Ms. Roark stated that the Schools were hoping to agree upon a 3.5% salary increase. Supervisor McNamara stated that there is support on the Board of Supervisors to do everything that can be done for School and County employees, and he stated that the Board supports a 3.5% salary increase. He March 13, 2007 229 noted the increases in dental and health insurance costs that are being absorbed by the County, and stated that these are also benefits being provided to our employees. Supervisor Wray stated that it is important to note that the County is still increasing its capital allocation. Mr. Canada stated that the Schools are prepared and willing to increase its capital allocations by $150,000 per year and may also be able to support an increase to $200,000 per year. Following discussion, there was agreement to support an increase of $200,000 for the County and Schools if this amount can be funded; otherwise, the increase will be $150,000. Ms. Hyatt noted that the revenue forecast needs to be reduced to reflect the proposed amendments to the tax relief for the elderly and disabled. Ms. Hodge provided an update on projected insurance costs and advised that the latest forecast is for a 10% increase, which is reduced from the original estimate of a 14% increase. She noted that the health insurance consortium has requested that several other options be quoted and this may result in further reductions. Supervisor Altizer noted that he is willing to look at additional increases to the capital allocation, but stated that the County is only funding additional police officers and firefighters for a half year and this is a concern. Chairman Roark noted that any additional increase in capital will help allay increasing construction costs. Mr. Barrineau noted that based on the original capital allocation formula, these additional monies are Part B funds and represent a recurring but not incremental increase in the annual capital allocation. _.--'".------.,-------.-.~--.-~..----m-- 230 March 13, 2007 IN RE: ABSENCE Supervisor Church left the meeting at 6:55 p.m. IN RE: CERTIFICATION RESOLUTION R-031307-5 At 7:08 p.m., Supervisor McNamara moved to return to open session and adopt the certification resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Altizer, Flora, McNamara NAYS: None ABSENT: Supervisor Church RESOLUTION 031307-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Altizer, Flora, McNamara NAYS: None ABSENT: Supervisor Church March 13,2007 231 IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS Chairman McNamara recognized Boy Scouts from Troop 216, Southview United Methodist Church, who were in attendance at the meeting. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Chairman McNamara requested the addition of a new business item, R-1, confirmation of committee appointment to the Roanoke Regional Airport Commission. There was a consensus of the Board to add this item. IN RE: IN RE: NEW BUSINESS .L Confirmation of committee appointment Supervisor McNamara moved to appoint Vic Stewart to serve a four-year term on the Roanoke Regional Airport Commission. He stated that this term will expire on February 11, 2011. The motion carried by the following recorded vote: AYES: Supervisors Wray, Altizer, Flora, McNamara NAYS: None ABSENT: Supervisor Church IN RE: FUNDING REQUESTS FOR FISCAL YEAR 2007-2008 BUDGET .L Human Services and Social Services AQencies Chairman McNamara advised that this time has been set aside for human service and social service agencies to submit funding requests to the Board for the 2007 -2008 budget. The agencies were called to speak in alphabetical order (Z to A). 232 March 13, 2007 The following representatives spoke on behalf of their agencies: (1) YWCA of the Roanoke Valley: Melissa Woodson, Director - $15,000; (2) YMCA - Partners of Youth: Cal Johnson, Executive Director - $2,500; (3) TRUST: Daren Gunter - $7,500; (4) Southwestern Virginia Second Harvest Food Bank: Pamela Irvine - $10,000; (5) Salvation Army: Richard White - $4,000; (6) Salem/Roanoke County Community Food Pantry: Jenny McCormick, Executive Director - $10,000; (7) Saint Francis of Assisi Service Dog Foundation: Niki Voudren, Development Director - $25,000; (8) Roanoke Wildlife Rescue: Dorothy H. Runion - $2,500; (9) Roanoke Valley Speech and Hearing Center: J. Andree Brooks, Executive Director - $2,500; (10) Roanoke Valley Interfaith Hospitality Network: Joe Cobb, Executive Director - $8,500; (11) Roanoke Area Ministries: Amy W. Foster - $5,000; (12) Presbyterian Community Center: Chip Warsaw - $1,000; (13) Mental Health America of Roanoke Valley: Diane Kelly, Executive Director - $1,500; (14) LOA Area Agency on Aging: Susan B. Williams, Executive Director - $32,349; (15) Literacy Volunteers of America-Roanoke Valley: Annette Loschert, Executive Director - $2,000; (16) Habitat for Humanity: Betsy Whitney, Development Director - $5,000 and property; (17) Family Service of the Roanoke Valley: John Pendarvis, President and CEO - $8,000; (18) Family Service of the Roanoke Valley-Roanoke County Prevention Council: Arlene Murphy - $4,000; (19) Court Appointed Special Advocate (CASA): Anne C. Grove, Executive Director - $15,000; (20) Conflict Resolution Center, Inc.: Rebekah Carswell, Executive Director- $7,500; (21) Commonwealth Catholic Charities: Krystal Thompson, Associate Director- March 13, 2007 233 $2,000; (22) Children's Advocacy Center of the Roanoke Valley, Inc.: Natalie Henley- Disher - $7,500; (23) Child Health Investment Partnership (CHIP): Christina Hatch _ $25,000; (24) Camp Virginia Jaycees, Inc.: Everett M. Werness - $1,190; (25) Brain Injury Services of SVNA: Helen Butler, Executive Director - $14,822; (26) Bradley Free Clinic: Estelle N. Avner - $7,000; (27) Boys and Girls Clubs of Southwest Virginia: Rebecca Emanuelson - $24,500; (28) Blue Ridge Legal Services, Inc.: John E. Whitfield, Executive Director - $3,732; (29) Blue Ridge Independent Living Center: Tom Hawthorne - $10,000; (30) Big Brothers and Big Sisters of Roanoke Valley: Glen Mathews, President and CEO - $5,500; (31) Bethany Hall: Jennifer Neel - $6,120; (32) American Red Cross: Steve Smith - $5,000; (33) Adult Care Center of the Roanoke Valley: Sue S. Nutter, Program Director - $12,000. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Wray: He noted that the Board received letters from the third grade students at Cave Spring Elementary School expressing their appreciation for the installation of a recycling center at the school. He stated that the recycling drop-off location has been very successful, and he thanked the Board for their support of this pilot project. He voiced support for expanding this program to other areas of the County. Supervisor Flora: He stated that the Board has been receiving phone calls regarding the proposed new Hollins fire station and expressing concerns that the existing Hollins station will be closed. He advised that the existing station will remain 234 March 13, 2007 open, and the new station is being built to relieve the strain on the current Hollins station. Supervisor McNamara: He thanked Supervisors Wray and Altizer for representing the Board at the recent graduation of the volunteer firefighters. He extended congratulations to the graduates. IN RE: ADJOURNMENT Chairman McNamara adjourned the meeting at 9:20 p.m. until Tuesday, March 20, 2007, at 3:00 p.m. for the purpose of a budget work session, Roanoke County Administration Center, 5204 Bernard Drive, SW, 4th Floor Training Room, Roanoke, Virginia. Submitted by: Approved by: ~1Ql~' CJuijp/J) Diane S. Childers, CMC Clerk to the Board