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HomeMy WebLinkAbout4/10/2007 - Regular Roanoke County Board of Supervisors Agenda April 10, 2007 Good afternoon and welcome to our meeting for April 10, 2007. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring April 8 through 14, 2007, as National Public Safety Telecommunicator's Week in Roanoke County 2. Recognition of the Roanoke Valley legislators for their assistance during the 2007 Session of the Virginia General Assembly 3. Certificate of recognition to Arthur M. Whittaker, Sr., for twelve years of service on the Roanoke Regional Airport Commission 1 D. BRIEFINGS E. NEW BUSINESS 1. Request to adopt resolution supporting the utilization of industrial access railroad track funds for Phase II of the Mennel Milling Company project. (Doug Chittum, Director of Economic Development) 2. Request to authorize the execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County for the period March 1, 2007 through February 29, 2008. (John Chambliss, Assistant County Administrator) 3. Request to approve fiscal year 2007-2008 budget for the Roanoke Regional Airport Commission. (Dan Neel, Director of Administration and Finance, Roanoke Regional Airport; Diane D. Hyatt, Chief Financial Officer) F. FIRST READING OF ORDINANCES G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Roanoke Valley Greenway Commission 2. Western Virginia Water Authority I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - March 20 and March 27,2007 J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS 2 M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Telecommunications Tax Comparison Report 5. Proclamations signed by the Chair 6. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of March 31,2007 N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Richard C. Flora 2. Michael A. Wray 3. Joseph B. "Butch" Church 4. Michael W. Altizer 5. Joseph P. McNamara O. WORK SESSIONS (Training room - 4th Floor) 1. Work session to provide an update on the South County Library and funding of capital projects. (Diane Hyatt, Chief Financial Officer; Diana Rosapepe, Director of Libraries) P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion of the resignation and appointment of a specific public officer; namely, Clerk to the Board of Supervisors, and Section 2.2-3711 A (30) discussion of the award of a public contract involving the expenditure of public funds, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body, namely contract with the Western Virginia Water Authority. Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 3 ACTION NO. ITEM NO. C- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 1 0, 2007 AGENDA ITEM: Proclamation declaring April 8 through 14, 2007, as National Public Safety Telecommunicator's Week in the County of Roanoke Elmer C. Hodge &~ /I ~r- County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department has requested that the Board proclaim the week of April 8 through 14, 2007, as National Public Safety Telecommunicator's Week in the County of Roanoke. Special guests at the meeting will include Mrs. Lorna Wanner and her infant daughter Hannah Danielle. Also attending will be Roanoke County Dispatcher Christy Gorth who provided guidance by telephone on March 21 to Mrs. Wanner as she delivered her daughter by herself at home. Dispatcher Gorth was subsequently selected as Roanoke County's Dispatcher of the Month for March 2007 as the result of her actions during this call. Chief Ray Lavinder, Lt. David McMillan, and Roanoke County communications officers will attend the meeting to accept the proclamation. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2007 PROCLAMATION DECLARING APRIL 8 THROUGH 14, 2007, AS NATIONAL PUBLIC SAFETY TELECOMMUNICA TORS WEEK IN THE COUNTY OF ROANOKE WHEREAS, the week of April 8 through 14, 2007, has been declared "National Public Safety Telecommunicators Week" by the Senate and House of Representatives of the United States of America; and WHEREAS, the President of the United States issued a proclamation calling upon the people of the United States to observe that week with appropriate ceremonies and activities; and WHEREAS, problems of crime, fire and other disasters touch and affect all segments of our society, and if unabated, can undermine and erode both moral and economic strengths of our community; and WHEREAS, men and women are engaged In the operation of emergency response systems for the County of Roanoke; and WHEREAS, these individuals are responsible for responding to stressful telephone calls from the general public for police, fire, and emergency medical assistance, and for calmly and professionally dispatching appropriate assistance to help save the lives and property of our citizens; and WHEREAS, our telecommunications personnel daily serve the public In countless ways without the recognition by the beneficiaries of their services. 1 NOW, THEREFORE, WE, the Roanoke County Board of Supervisors do hereby proclaim the week of proclaim April 8 through 14, 2007 as "NATIONAL PUBLIC SAFETY TELECOMMUNICA TORS WEEK" and call upon the citizens of the County of Roanoke to observe this week with appropriate ceremonies and activities. 2 ACTION NO. /I -) ITEM NO. L -\7', AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 1 0, 2007 AGENDA ITEM: SUBMITTED BY: Recognition of the Roanoke Valley legislators for their assistance during the 2007 session of the Virginia General Assembly Elmer C. Hodge ~ f(J~- County Administrator SUMMARY OF INFORMATION: This time has been set aside to publicly recognize and thank the Roanoke Valley legislators for their outstanding work on behalf of the citizens during the 2007 session of the Virginia General Assembly. Their unwavering assistance and ability to network with key members of the General Assembly was an assetto the County not only with respect to law enforcement, but also on behalf of public education and recreation. During the 2007 session, Delegates William Fralin, Morgan Griffith, and Onzlee Ware along with Senators Brandon Bell and John Edwards succeeded in securing $300,000 in funding for Virginia's Explore Park for FY 07 -08. This contribution in funding will help keep this historic and beautiful park open for people of all ages to continue to enjoy. Our local lawmakers also deserve much credit for their efforts in ensuring continued excellence in public education and for increases in 599 funding to benefit law enforcement. We would also like to recognize and thank the legislators for their hard work and invaluable assistance in helping the County establish a law enforcement training academy. This was a complicated issue that took a great deal of time to understand and work through. In order for this project to succeed, it was crucial that we secure the support of delegates and senators outside of our jurisdiction. Delegates Fralin, Griffith and Ware, and Senator Bell are to be commended for the countless hours they spent with us, and the many doors they opened on our behalf to gain the backing we needed. Roanoke County's mission is to provide the highest quality professional training available for our police officers and sheriffs deputies, and with our own criminal justice training academy we will be able to continue to do so with the flexibility we have long needed. I am sure that each of you will want to thank them and perhaps identify some of our priorities for next year. ACTION NO. ITEM NO. C.. 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 1 0, 2007 AGENDA ITEM: Certificate of recognition to Arthur M. Whittaker, Sr., for twelve years of service on the Roanoke Regional Airport Commission ElmerC. Hodge cr2...- /I---e--= County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board wishes to express their appreciation to Mr. Whittaker for his service on the Roanoke Regional Airport Commission representing Roanoke County for twelve years and four months. Mr. Whittaker was first appointed to the Commission on October 11, 1994, and was reappointed for three consecutive four-year terms which expired on February 11, 2007. Including his service on the Airport Commission, Mr. Whittaker has been associated with the Roanoke Airport for approximately sixty years. He started flying in 1947 and worked with Piedmont Airlines from 1948 until 1999 when he retired as Roanoke's Station Manager. Mr. Whittaker plans to be present at the meeting to accept a Certificate of Recognition. CERTIFICATE OF RECOGNITION AWARDED TO AR.THUR. M.. W.HITTAKER~. S.R, for twelve years and four months of service on the Roanoke Regional Airport Commission .. Mr. Whittaker was appointed to the Roanoke Regional Airport Commission by the Board of Supervisors on October 11, 1994, and was reappointed by the Board to serve three consecutive four-year terms which expired on February 11,2007. .. During Mr. Whittaker's tenure on the Airport Commission, he served as Chairman of the Commission from July 1998 until July 2004. .. Mr. Whittaker has been associated with the airport for approximately sixty years which including flying in 1947, Piedmont Airlines from 1948 until he retired in 1999 as Roanoke Station Manager, and service on the Airport Commission. .. Mr. Whittaker brought to the Commission an extensive knowledge of aviation; has fulfilled his responsibilities as a member of the Commission in an admirable manner; and shown his support and dedication for improving the airport's facilities and services for the citizens. .. The Board of Supervisors expresses their deepest appreciation to Mr. Whittaker for more than twelve years of capable and dedicated service to Roanoke County. ~,,.~~S> C- ~ ~.... Richard C. Flora, Vice-Chairman In~ U.~ Michael W. Altizer 2. I(~k %~~ h B. "Butch" Church \'l'~,.., ^ ~ Q l ~)'I\A'> ..It Michael A. Wray 0 ACTION NO. ITEM NO. LJ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2007 AGENDA ITEM: Resolution supporting the utilization of industrial access railroad track funds for Phase II of the Mennel Milling Company project SUBMITTED BY: Doug Chittum Director of Economic Development APPROVED BY: Elmer C. Hodge [CJ1 County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: The Mennel Milling Company is currently constructing a new 73,480 square foot flour mill on 26.96 acres located at 5185 Benois Road. Mennel has invested nearly $30.8 million in state-of-the-art equipment and real estate in Roanoke County. They have completed an application for funding assistance in the amount of $450,000 to the Department of Rail and Public Transportation to make needed improvements to the rail access to the site. This represents their Phase II funding request with the state. The Board of Supervisors previously adopted a resolution supporting Mennel's Phase I funding request (Resolution # 041106-3) on April 11 , 2006. As is customary with state rail funding requests, a resolution of support is required by the local governing body to complete the company's application package. FISCAL IMPACT: While there are no matching funds required from the County, it is necessary for the locality to authorize payments for rail access funding in Virginia. All funds are transferred directly to the applicant. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends approval of the attached resolution supporting the utilization of industrial access railroad track funds for the Mennel Milling Company. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10,2007 RESOLUTION SUPPORTING THE UTILlZA liON OF INDUSTRIAL ACCESS RAILROAD TRACK FUNDS FOR THE MENNEL MILLING COMPANY WHEREAS, the Mennel Milling Company has expressed its intent and desire to the County of Roanoke to locate its industrial operations in Roanoke County, Virginia; and WHEREAS, the Mennel Milling Company and its operation will reqUire rail access; and whereas, the officials of the Mennel Milling Company, have reported to the County their intent to apply for industrial access railroad track funds from the Commonwealth of Virginia's Department of Rail and Public Transportation in the amount of $450,000 and; WHEREAS, Section 33.1-221.1: 1 of the Code of Virginia declares it to be in the public interest that access railroad tracks and facilities be constructed to certain industrial sites, that financial assistance for such construction be provided by the commonwealth, and that applications for such funds be approved by the local governing body; and WHEREAS, the Mennel Milling Company, has requested that the County of Roanoke provide a resolution supporting its application for said funds which are administered by the Virginia Department of Rail and Public Transportation. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Roanoke hereby endorses and supports the application of the Mennel Milling Company, for $450,000 in industrial access railroad track funds for the purpose of locating its industrial facility in Roanoke County, Virginia. ACTION NO. ITEM NO. E-l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2007 AGENDA ITEM: Request to authorize execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County for the period March 1, 2007 - February 29, 2008. SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator ElmerC.Hodge ~ II~~ County Administrator ,,/ , APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: tJ!---/~ SUMMARY OF INFORMATION: Unified Human Services Transportation System, Inc. (RADAR) provides the paratransit services of CORTRAN on behalf of Roanoke County. Riders must be at least 60 years of age or be physically or mentally challenged as per the Americans with Disabilities Act (ADA) requirements. The CORTRAN program provides service to qualified County residents during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday. Reservations are made on a first-come, first -served basis, utilizing any of the vehicles available through the RADAR system. Each passenger pays a fee of $3.50 per one-way trip. The new contract with RADAR is based on a $35.50 per hour rate, less the fares received. The average one-way trip for County residents is approximately 45 minutes. By comparison, the hourly rate for last year was $34.00 per hour. The rate increase by RADAR is necessary to cover the increased cost of labor, fuel, and insurance. The CORTRAN service provides curb-to-curb service for qualified County residents to any destination within the outer perimeter of Roanoke County (including points inside the Cities of Roanoke and Salem and the Town of Vinton). County Staff helps determine the eligibility of the users of the CORTRAN system in an effort to contain costs and prevent abuse. FISCAL IMPACT: $404,712 is included in the fiscal year 2006-2007 budget for the net cost of this program. No new appropriation of monies is requested at this time. Staff feels that the enrollment process and monitoring of any abuse of the system will continue to improve the availability of this program to the citizens of the County needing such service. RECOMMENDATIONS: Staff recommends authorizing the County Administrator to sign the renewal contract for CORTRAN service based on the $35.50 per hour rate for the March 1, 2007 - February 29, 2008 service period. 2 ACTION NO. ITEM NO. E_-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2007 AGENDA ITEM: Request to approve fiscal year 2007-2008 budget for the Roanoke Regional Airport Commission SUBMITTED BY: Diane D. Hyatt Chief Financial Officer Elmer C. Hodge CfZ-- -I ~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke Regional Airport Commission is required to submit their budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval before it can be formally adopted by the Commission. At its meeting on March 23, 2007, the Commission approved the attached budget for fiscal year 2007 -2008 to be forwarded to the governing bodies of the two localities. The fiscal year 2007-2008 budget for the Roanoke Regional Airport Commission shows revenues of $8,384,653 and expenditures of $8,153,331. This reflects that airport operations are self-supporting and do not require any additional supplement from either the County or the City. The Commission also adopted the attached proposed capital expenditure budget program. The capital expenditures total $700,000. These expenditures will be funded with State Grant Funds and Commission funds. Dan Neel, the Director of Administration and Finance of the Roanoke Regional Airport Commission, will attend the Board of Supervisors meeting to answer any questions that the Board may have. FISCAL IMPACT: On June 30, 1996, the County made its final payment of $264,640 which completed our original ten year capital contribution to the airport. There will not be any additional monies needed as a result of this budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the Roanoke Regional Airport Commission budget for the fiscal year 2007-2008. 2 ~ ... IS was a are or I cc: --~--~-_._--. --~---~- ROANOKERE-GION-ALAfR-PORTCOMMISSIOrT--------.--------.~--.- FOR YEAR 2007-2008 BUDGET -~~ . ~ 2006-2007 2007-2008 Budget Budgel Percentage EXPENSE BUDGET Expenditures Expenditures Change 1 Operations and Maintenance Expenses A. Salaries, Wages and Benefits $ 3,674,676 $3,941,668 7.3% B. Operating Expenditures 2,875974 3,152,845 9.6% C. Other Maintenance & Improvement Projects 125,600 95,468 -24.0% Total Operations and Maintenance 6,676,250 7189,981 7.7% 2 Non-Operatinq Expenses A. Interest 254.012 234,375 -7.7% B. Debt Service 466,103 484,325 3.9% Total Non-Operating 720,115 718,700 -0.2% 3 Capital Expenses A Capital Projects and Purchases 131,782 244,650 85.6% Total Capital Expenses - -8-5.6% 131,782 244.650 Total Budgeted Expenditures 1$ 1528,147 $ 8153,331 8.3% , -- 2006-2007 2007-2008 Projected Projected REVENUE PROJECTIONS Revenues Revenues Change 1 Operatinq Revenues A. Airfield $1,370,247 $1,542,856 12.6% B. General Aviation 387,792 402,695 3.8% C. Terminal Related 4,723,668 4,979,160 5.4% D. Other Revenues 392,001 353,852 -9.7% Total Projected Operating Revenues 6,873.708 7,278,564 5.9% 2 Non.Operatinq Revenues A. Interest from Debt Service 30,000 36,000 20.0% B. Interest on Investments 609,500 759,081 24.5% C. State Funds 232,820 311,008 33.6% D. Gain/(Loss) on sale of assets 0 0 Total Projected Non-Operating Revenues 872,320 1,106,089 26.8% Total Projected Revenue $ 7,746,028 $ 8,384,653 8.2% _._~~--- Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and intended to benefit five or more accounting periods) I. Projects A. Phase 1: Rehabilitation ofPubliG Parking Lots: 1. Description: Overlay and remark the 1000 space Short/Long tenn parking lots located in front of the tenninal. 2. Justification: Both parking lots are showing increasing wear, tear and cracking after more than seventeen years ofuse. Later Phases of the Parking Lot Rehabilitation are expected to include improved access from the lots to the ternlinal, modifications to the center walkway and possible reorganization of the rental car lot. Estimated Cost for Phase 1: S500,OOO B. Construct ARty TraillingI:>~cL'111~LAcccss Road: L Description: Construct a cuncrete pad, propane source and access for the location of the airerall incident simulator. , Justification: At least tWlce a year the Aircraft Rescue and Firefighting (ARFF) crew ananges for the state's aircraft simulator to be brought to Roanoke Regional Airpon for training related to aircraft fire and rescue. The simulator has been located on ramp space needed and used by aircraft for parking. In order to serve the needs of aircraft operators and the ARFF crews, a pad is planned for construction on the northwest quadrant of the airport. Estimated Cost: S200,OOO II. Anticipated Funding Sources: State Aviation Grant Funds Commission Capital Funds City and County Funds $] 60,000 540,000 o Estimated Total Projects Funding $700,000 jlsJ08Cap. Proj. City!County RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 23rd day of March 2007 No. 01-032307 A RESCH JJTION approving and adopting the Commission's Operating anel Capital Purchase Budget for fiscal year 2007-2008. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 2007-2008 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment hy the Executive Director dated March 23, 2007, is herehy approved; BE IT FINALLY RESOLVED [hat the Executive Director is authorized on behalf of the Commission to submit the fiscal year 2007-2008 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract hetween the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended. ATTEST: _~ I) /./..J4hl/l... '.. t ,_1.-. r U{J:v. ~.. {1 . - s~c{~tr~ VOTE: AYES: NAYS: ABSENT: Dooley, Mactarlanc, S:cwart, Turncr NUl1~ Minnix AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, APRIL 10,2007 RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2007-2008, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17. (a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 23,2007, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the fiscal year 2007 -2008 budget of the Roanoke Regional Airport Commission. TH EREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2007-2008 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 23, 2007, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. ACTION NO. ITEM NO. HI-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2007 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge {'If County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Roanoke Valley Greenway Commission The three-year term of Richard Kelly expired on April 8, 2007. Mr. Kelly has advised that he does not wish to be reappointed to serve another three-year term. 2. Western Virginia Water Authority (WVWA) John Williamson, at-large member, resigned from the Board effective November 16, 2006. This four-year term will expire on June 30, 2008. At-large members are selected by the majority vote of the other six members of the Board and confirmed by Roanoke City Council and the Roanoke County Board of Supervisors. -- , J_I I. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2007 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 10, 2007, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Item 1, as follows: 1. Approval of minutes - March 20 and March 27, 2007 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. fn.. ! GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA % of General Amount Amount Prior report balance $13,281,742 8.08% Addition from 2005-06 Operations 1,506,678 Audited balance at June 30, 2006 14,788,420 July 1, 2006 Payment on Loan from Explore Park 20,000 Balance at April 10, 2007 14,808,420 9.01% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2006-07 at a range of 8%-9% of General Fund Revenues 2006 - 2007 General Fund Revenue $164,315,790 8% of General Fund Revenues $13,145,263 9% of General Fund Revenues $14,788,420 The Unappropriated Fund Balance of the County is currently maintained at a range of 8%-9% of General Fund revenus and will be increased over time to the following ranges: 2007 -2008 2008-2009 2009-2010 2010-2011 8.5%-9.5% 9.0%-10.0% 9.5%-10.5% 10.0%-11.0% Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator n~ .2. COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Audited Balance at June 30, 2006 Amount $5,834,217.61 Remaining funds from completed projects at June 30, 2006 631,412.94 Transfer from Department Savings 2005-2006 453,189.00 12/5/2006 Renovations to Roanoke County Courthouse (184,775.00) 1/23/2007 Back Creek Station Addition (50,000.00) 3/13/2007 Renovations to existing Roanoke County-City of Salem Jail (450,000.00) Balance at April 10, 2007 $6,234,044.55 $5,000,000 of this reserve is being used to upgrade Public Safety Radio System Maior County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Audited Balance at June 30, 2006 $679,628.00 2006-07 Capital Improvements Program-New County Garage (500,000.00) Appropriation from 2005-2006 Operations 869,992.00 $1,049,620.00 Balance at April 10, 2007 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator July 11, 2006 July 11, 2006 Submitted By Approved By (Yl- ."~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Audited Balance at June 30,2006 Amount $ 23,297.00 From 2006-2007 Original Budget 100,000.00 Appropriation to hire County Gypsy Moth Program, Inc. to serve as the Gypsy Moth Coordinator ($10,000.00) Appropriation for Legislative Liaison ($18,000.00) Balance at April 1 0, 2007 $ 95,297.00 Rebecca E. Owens Director of Finance Elmer C. Hodge County Administrator ry\- TELECOMMUNICATIONS TAX REPORT COUNTY OF ROANOKE, VIRGINIA Month of Collection Tax Description 2006 2007 January Consumer Utility Tax Landline $ 94,947.90 $ 86,811.94 Consumer Utility Tax Wireless 116,433.91 123,642.12 E911 Service Tax 61,427.25 61,67660 Cable Franchise fee 240,925.74 237,369.11 Total $ 513,734.80 $ 509,499.77 February Consumer Utility Tax Landline $ 93,052.78 $ 11 ,481 .03 Consumer Utility Tax Wireless 116,093.91 E911 Service Tax 59,753.00 58,515.52 Cable Franchise fee 36,121.67 Total $ 268,899.69 $ 106,118.22 February 2007 Consumer Utility Tax Landline and Cable Franchise Fee are December 2006 taxes collected in February 2007. March Consumer Utility Tax Landline $ 92,561.36 $ Consumer Utility Tax Wireless 104,178.63 Communication Sales and Use Tax 269,58255 E911 Service Tax 64,339.14 18,595,05 Cable Franchise fee Total $ 261,079.13 $ 288,177.60 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator I' \ [~ , I j PROCLAMATION COMMEMORATING THE 60th ANNIVERSARY OF THE FREDERICK CHOPIN NATIONAL MUSIC SCHOOL, OPOLE, POLAND WHEREAS, the County of Roanoke, Virginia, USA, entered into a partnership with Opole, Poland, in 1994 to become a sister city to create an exchange of cultural and social information for the enrichment of both communities; and WHEREAS, in 2006, the County of Roanoke was delighted to have a student delegation from the Frederick Chopin National Music School visit and perform at the County's high schools and Roanoke College; and WHEREAS, the County of Roanoke desires that its relationship with its sister city Opole continues to thrive and develop in all areas, including musically; and WHEREAS, the Frederick Chopin National Music School is celebrating its 60th anniversary with year-long events and a ceremony on April 14, 2007. NOW, THEREFORE, I, Joseph P. McNamara, Chairman of the Board of Supervisors of Roanoke County, Virwnia, do hereby issue this proclamation to commemorate the 60 H ANNIVERSARY OF THE FREDERICK CHOPIN NATIONAL MUSIC SCHOOL, OPOLE, POLAND, and extend congratulations to the students, faculty and administration upon reaching this significant achievement; and FURTHER, on behalf of my fellow Board members, express our best wishes that the school will be as successful in the future as .in previous years, and that the graduates will continue to bring honor, excellence and pride to their school and the City of Opole, Poland. f)~AO)~' (ji&~[) Diane S. Childers, Clerk M~c?vvvL~ seph P. McNamara, Chairman E~dge.ft::I:t,.w, ([nunt~ nf 2RnnnnRe ttl)(~~~ntial1 I- ' \.' ~ ~ ~ -~-"--'-'--'- - ----...-----..,--- 0 <': ~~-:::-------=----------=-==.___=__,- V ~ {\ ~ OF CONGRATULATIONS TO THE GENERAL FEDERATION OF WOMEN'S CLUBS OF VIRGINIA UPON ITS 100TH ANNIVERSARY WHEREAS, General Federation of Women's Clubs of Virginia (GFWC Virginia) was established in 1907 with 10 clubs and approximately 700 women in Lynchburg, Virginia; and WHEREAS, in 1910, GFWC Virginia became a member of the General Federation of Women's Clubs which was formed in 1890 and is one of the world's oldest nonpartisan, nondenominational women's volunteer service organizations; and WHEREAS, in 1913, the GFWC Virginia adopted the motto of "Service, The Debt of Education"; and has both general and junior clubs with a total membership of over 7,000; and WHEREAS, Kathryn Sowers, Vinton, is serving as the 49th and current state president with the theme for her administration of "Learning from the Past 100 Years to Create the Future"; and WHEREAS, Virginia clubwomen support many initiatives which include: libraries; health organizations; Canine Companions for Independence; Camp Easter Seal West in Craig County, Camp Easter Seal East in Carolina County; Operation Smile; all levels of education; and fund two scholarships for women; and WHEREAS, GFWC Virginia is celebrating its 100th anniversary during a convention at Hotel Roanoke in the Roanoke Valley during the weekend of April 20-22, 2007. NOW, THEREFORE, I, Joseph P. McNamara, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby offer congratulations to the GENERAL FEDERATION OF WOMEN'S CLUBS OF VIRGINIA upon its 1 ooth anniversary, and express deep appreciation to the club members for their leadership roles and services to the community during these 100 years. QInuntt! nf ~nannlte t~(u:~~~tttinl1 ;:-. .-5 z ;l) :> e ~ ~--- 11\ .. >) DECLARING APRIL 27,2007, AS NATIONAL ARBOR DAY IN THE COUNTY OF ROANOKE WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside forthe planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, 2007 is the 135th anniversary of Arbor Day which is now observed throughout the nation and the world, and will be celebrated in Roanoke County on Friday, April 27, 2007; and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen, and provide habitatforwildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires, and countless other wood products; and WHEREAS, trees in our county increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal. NOW, THEREFORE, I, Joseph P. McNamara, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim April 27,2007, as NATIONAL ARBOR DAY in Roanoke County; and urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands; and FURTHER, urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations. X1fuo I S. CJ.Jdwv Diane 5. Childers, Clerk ACTION NO. ITEM NUMBER rn ' (0 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: April 10, 2007 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of March 31,2007. SUMMARY OF INFORMATION: GOVERNMENT: SUNTRUST/ALEXANDER KEY SUNTRUST/ALEXANDER KEY CONTRA SUNTRUST SECURITIES SUNTRUST SECURITIES CONTRA 62,563,468.21 5,812.51 9,000,000.00 (14.360.00) 71,554,920.72 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 6,520,915.25 6,520,91525 MONEY MARKET: BRANCH BANKING & TRUST SALEM BANK & TRUST SUNTRUST/ALEXANDER KEY SUNTRUST SECURITIES SUNTRUST SWEEP WACHOVIA 2,152,108.22 1,178,612.70 7,249,106.69 4.321,513.19 1,490,720.93 2,522.952.58 18,915,014.31 US-TREASURY BILLS/NOTES: SUNTRUST/ALEXANDER KEY TOTAL 8,033.769.81 8,033,769.81 105,024,620.09 04/04/07 ACTION NO. ITEM NO. 0- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 1 0, 2007 AGENDA ITEM: Work session to provide an update on the South County Library and funding of capital projects SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time is set aside to update the Board on the South County Library project and review the funding of all the currently proposed County capital projects. Information will be distributed at the worksession. (/) '--7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2007 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.