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Home My WebLink About4/24/2007 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24, 2007 RESOLUTION 042407-1 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE FINANCINGS FOR CAPITAL PROJECTS FOR PUBLIC SCHOOL PURPOSES WHEREAS, the Board of Supervisors of County of Roanoke, Virginia, (the "County") has determined that it may be necessary or desirable to advance money to pay the costs of acquiring, renovating, constructing, and equipping certain capital projects for public school purposes, consisting primarily of the renovation and improvement of Northside High School (the "Project"). NOW, THEREFORE, be it resolved by the Board of Supervisors of the County of Roanoke, Virginia: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County or the School Board to pay the costs of acquiring, renovating, constructing and equipping the Project from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued in one or more series for the Project (in addition to $7,500,000 for which the Board of Supervisors has approved an application to the Virginia Literary Fund) is $16,500,000. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None Mary V. r ndt, Assistant Deputy Clerk Roanoke ounty Board of Supervisors c: Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, APRIL 24, 2007 RESOLUTION 042407-2 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2007-2008 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority members use agreement provides that the authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 28, 2007, a copy of which is on file in the office of the Clerk of the Board, the Chief Executive Officer of the Roanoke Valley Resource Authority has submitted a request that the County approve the FY 2007-2008 budget of the Roanoke Valley Resource Authority. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2007-2008 budget for the Roanoke Valley Resource Authority as set forth in the March 28, 2007, report of the Authority Chief Executive Officer, a copy of which is incorporated by reference herein, is hereby approved, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None cc: Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance John Hubbard, CEO, RVRA 2 ACTION NO. A-042407-3 ITEM NO. E-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 24, 2007 AGENDA ITEM: Request to approve fiscal year (FY) 2007-2008 Roanoke Valley Television (RVTV) budget. SUBMITTED BY: Elaine Bays-Simpson Cable Access Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV, Channel 3). The initial equipment and facility for the television studio were funded through a capital grant from Cox Communications. The station is located at the Jefferson Center and currently employs five full-time staff members. The staff produces original video productions, monthly television shows, and covers live government meetings for the local governments and their school systems. Programming is cablecast on Cox Communications, Channel 3 and Comcast, Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operational budget for RVTV is provided by the three governments based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20 percent of the franchise fee paid by Cox Communications to fund the operations of the facility. Roanoke County's share of the cable budget is 43 percent. RVTV staff is carried on the County's payroll and benefit system and will receive the same salary increase as County employees. During 2006-2007, Roanoke Valley Television produced a total of 106 video productions for the three localities and their school systems. RVTV produced 45 original videos and television shows and covered 23 live Board meetings for the County. A few examples of RVTV productions include: (1) the BG US Challenge, (2) a T.E.K. Camp highlight video, and (3) Roanoke County Schools specialty centers. RVTV produces monthly the television shows "Roanoke County Today," which highlights local government issues and events and "Accent Excellence," for the Roanoke County School System. The approximate rate for video production in the private sector is $1,500 per finished minute. RVTV produced 954 minutes (15 hours & 54 minutes) of original programming and television shows for the County. FISCAL IMPACT: The total RVTV budget request is $339,711 of which Roanoke County's share is 43 percent, or $146,076. This is a $7,374 increase (5.3 percent) from last year's budget. The increase excluding personal services (VRS, health insurance, salaries, etc.) is $2,759. The total franchise fee paid by Cox Communications to Roanoke County last year was $896,454. AL TERNATIVES: Alternative 1: Adopt the FY 2007-2008 RVTV operating budget (attached). Alternative 2: Do not adopt the FY 2007-2008 RVTV operating budget. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends that the Board adopt Alternative 1, and approve the FY 2007-2008 RVTV operating budget. 2 VOTE: Supervisor Altizer motion to approve staff recommendation (approve and adopt the RVTV operating budget for fiscal year 2007-2008) Motion Approved Yes No Absent Mr. Wray [2J D D Mr. Church [2J D D Mr. Altizer [2J D D Mr. Flora [2J D D Mr. McNamara [2J D D c: Elaine Simpson, Director, RVTV Rebecca Owens, Director, Finance Stephanie Moone, Clerk, Roanoke Clerk of Council Darleen Bailey, Vinton Clerk of Council 3 ACTION NO. A-042407-4 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 24, 2007 AGENDA ITEM: Adoption of the School Board fiscal year 2007-2008 budget by the Board of Supervisors SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board has submitted the attached budget for the 2007-08 fiscal year. The School Board approved this budget at their meeting on March 26, 2007. The budget includes a 3.5 percent increase in salary for all school employees. Marion Roark (Chairman of the Roanoke County School Board), Dr. Lorraine Lange (Superintendent of Schools), and Penny Hodge (Assistant Superintendent of Finance) will attend the Board of Supervisors meeting to present the school budget. STAFF RECOMMENDATION: Staff recommends approving and adopting the attached school board budget for the 2007- 2008 fiscal year. VOTE: Supervisor McNamara motion to approve staff recommendation (approve and adopt the School Board budget for fiscal year 2007-2008) Motion Approved Yes No Absent Mr. Wray [6J D D Mr. Church [6J D D Mr. Altizer [6J D D Mr. Flora [6J D D Mr. McNamara [6J D D c: Dr. Lorraine Lange, School Superintendent Penny Hodge, Assistant Superintendent of Budget & Finance Brenda Chastain, Clerk, School Board Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 2 ACTION NO. A-042407-5 ITEM NO. E-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 24, 2007 Request for authorization to execute a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and New Millennium Building Systems AGENDA ITEM: SUBMITTED BY: Jill Loope Assistant Director Economic Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: New Millennium Building Systems, a subsidiary of Indiana-based Steel Dynamics, Inc. is a steel joists manufacturer located on Diuguids Lane in West Roanoke County. Purchased in April of 2006, the former John W. Hancock manufacturing operation is undergoing a major renovation and expansion. The 108,000 square foot expansion will include approximately $20 million in new equipment and real estate investment and the retention of up to 175 jobs. Steel Dynamics' other subsidiaries located in Roanoke City and the City of Salem are also undergoing expansions as a result of the recent acquisition. John W. Hancock, founder of Roanoke Electric Steel maintained a manufacturing presence in the Roanoke Valley for over 61 years. The Company has a long and distinguished history in the region, and has manufactured steel joists in Roanoke County for over 31 years. Following the acquisition of the John W. Hancock facility by Steel Dynamics, the company has decided to not only maintain their operations in the Roanoke region, but they have also chosen to make significant investments and expand their operations here instead of placing this investment in one of their many other locations. To assist with their expansion, a three-party performance agreement has been negotiated between Roanoke County, the Roanoke County Economic Development Authority, and New Millennium. This agreement will promote and encourage the expansion and retention of this important company and provide increased employment and corporate investment in Roanoke. The agreement allows for an economic development grant in an amount equal to three years of new local tax revenue to be reimbursed to the company after the new facility is built. New local tax revenue is defined as new real estate and machinery and tools taxes generated annually by the project, not to exceed to $500,000 in total. This is consistent with the County's public private partnership policy. If the company generates less than the estimated new local tax revenue, then the actual grant for that year shall be less. The three-year period will commence on January 1, 2008. FISCAL IMPACT: Per the performance agreement, the grant will be calculated as a reimbursement based on new tax revenues generated by the project; therefore, the fiscal impact will be in the form of foregone revenue. No new funding is needed for this project. STAFF RECOMMENDATION: Staff recommends authorizing the execution of a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and New Millennium Building Systems. VOTE: Supervisor Church motion to approve staff recommendation (authorize the execution of a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and New Millennium Building Systems) Motion Approved Yes No Absent Mr. Wray [2?J 0 0 Mr. Church rgJ 0 0 Mr. Altizer [2?J 0 0 Mr. Flora rgJ 0 0 Mr. McNamara rgJ 0 0 c: Jill Loope, Assistant Director of Economic Development Doug Chittum, Director, Economic Development Rebecca Owens, Director, Finance Paul Mahoney, County Attorney Billy Driver, Real Estate Assessment 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24,2007 RESOLUTION 042407-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 1 0,2007, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, as follows: 1. Approval of minutes - April 16, 2007 2. Request from the Fire and Rescue Department to accept and appropriate $500 from the Virginia Fire Chief's Association, Inc. for the 2007 Health & Safety Award 3. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: NAYS: Supervisors Wray, Church, Altizer, Flora, McNamara None . Brandt, Assistan eputy Clerk ke County Board of Supervisors c: Richard Burch, Chief, Fire and Rescue Rebecca Owens, Director, Finance ACTION NO. A-042407-6.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 24, 2007 AGENDA ITEM: Request from the Fire and Rescue Department to accept and appropriate $500 from the Virginia Fire Chief's Association, Inc. for the 2007 Health & Safety Award. SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Virginia Fire Chief's Association, Inc. has awarded the Fire and Rescue Department a one- time $500 Health and Safety Award for 2007 intended to cover future expenses associated with continuing the health and safety program implemented in 2004 and expanded in 2006. These funds will be utilized by the department for costs related to the evaluation, physical planning, and progress monitoring of our uniform personnel. Annual fitness assessments were instituted to promote self-awareness and have been completed for the last three years with each employee receiving an easy-to-read report that shows their results for the year. The charts are compelling and graphically illustrate the performance of the employee with the result that employees now look forward to their annual fitness assessment. Based on random surveys of field personnel, the overall wellness program is a tremendous success. FISCAL IMPACT: The department will utilize these funds to offset costs for materials and supplies to continue this worthwhile endeavor. ALTERNATIVES: The department will have to bear the entire cost of this program. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of the funds in the amount of $500 into the Fire and Rescue Department's budget. VOTE: Supervisor Altizer motion to approve Motion Approved Yes No Absent Mr. Wray ~ D D Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora ~ D D Mr. McNamara ~ D D c: Richard Burch, Chief, Fire & Rescue Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24,2007 RESOLUTION 042407-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None M ry . Brandt, Assistant Deputy Clerk Roanoke County Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24,2007. RESOLUTION 042407-8 SUPPORTING VIRGINIA DEPARTMENT OF TRANSPORTATION PROPOSED MODIFICATIONS TO THE ROUTE 221 PROJECT WHEREAS, on September 26, 1995, the Board of Supervisors passed Resolution Number 92695-2 expressing approval and support of the Virginia Department of Transportation's project Route 221, Bent Mountain Road; and WHEREAS, Route 221 is currently identified as a project by the Commonwealth Transportation Board in the Primary and Interstate Fiscal Year 2008-2013 Six-Year Improvement Program; and WHEREAS, following many hours of effort on the part of the residents of Cezanne Court, VDOT, and County staff; a plan was developed which provides greater buffering between homes along the cul-de-sac on Cezanne Court and Route 221; and WHEREAS, this proposed solution is to be funded out of the VDOT Salem District Primary allocation and VDOT is requiring Roanoke County to agree to the change. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, in order to minimize the impact to the residents of Cezanne Court in the Gardens of Cotton Hill, requests that the Virginia Department of Transportation take the necessary action to minimize the roadway's impacts on this neighborhood. That action is to make minor adjustments to the roadway alignment to minimize the slope impacts on the Cezanne Court neighborhood. FURTHER, the Board of Supervisors concurs that these modifications should be implemented within the existing right of way along the Route 221 corridor and should be implemented at a cost not to exceed 10 percent of the project's total cost. Moved by: Seconded by: Yeas: Nays: Supervisor Wrav with attached map None Required Supervisors Wray. Church, Altizer. Flora. McNamara None Brandt, Assist eputy Clerk e County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Teresa Becher, Transportation Engineering Manager Richard Caywood, Salem District Administrator, Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 042407-8 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, April 24, 2007. Brenda J. Holton, CMC Deputy Clerk to the Board 2 ... -... ~ cE ~ ~ ~ c:: ::> V) -....... I . J:o. ~ ....... ""'. ( -~ ~ ~. ~ .~ , ~ ""- \.... 8 Q) 'C:: c: <::l \ ~I": .,,[. ~ ~ - - "- J: c: <:) - - (3 , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24,2007 RESOLUTION 042407-9 OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL FORENSICS TEAM FOR WINNING THE L1NCOLN- DOUGLAS DEBATE AT THE NATIONAL FORENSICS LEAGUE DISTRICT COMPETITION WHEREAS, academics are an important part of the curriculum at schools in Roanoke County, and students are encouraged to take advantage of every opportunity to broaden their knowledge and learning experiences; and WHEREAS, the National Forensics League is the leading honor society and educational resource for teachers, students, administrators and parents in the field of speech and debate education; and WHEREAS, the Cave Spring High School Forensics Team won the Lincoln-Douglas Debate at the National Forensics League District Competition which was held in Front Royal, Virginia, on January 27, 2007; and WHEREAS, the advisor for the Cave Spring High School Forensics Team is Bob Powers. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL FORENSICS TEAM: Heidi Fredstrom, Caroline Muelenaer, Jackie Zillioux, and Kathryn Lawryszek, for their academic ability, their commitment, and their team spirit; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the advisor, and the school in their future endeavors. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: NAYS: Supervisors Wray, Church, Altizer, Flora, McNamara None randt, Assistant puty Clerk e County Board of Supervisors 2