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HomeMy WebLinkAbout4/24/2007 - Regular April 24, 2007 345 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 24, 2007 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the second regularly scheduled meeting of the month of April, 2007. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph P. McNamara, Vice-Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, Michael A. Wray MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Mary V. Brandt, Assistant Deputy Clerk to the Board; Teresa Hamilton Hall, Public Information Officer INRE: OPENING CEREMONIES The invocation was given by John Chambliss. The Pledge of Allegiance was recited by all present. 346 April 24, 2007 IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge added a closed meeting pursuant to the Code of Virginia section 2.2-3711 A (3) discussion or consideration of the acquisition of real property for public purposes; namely a public library. Chairman McNamara added the closed meeting as Item 0.1. Chairman McNamara requested that Item E. 1 be heard after Item E. 4 to allow for late arrivals. It was the consensus of the Board to move Item E. 1 to Item E. 4. INRE: NEW BUSINESS 1. Reauest to adopt g resolution declaring the intent to reimburse capital expenditures related to Northside High School from bond proceeds. (Diane D. Hvatt. Chief Financial Officer) R-042407 -1 Ms. Hyatt advised that the adopted School Board CIP includes the renovation and expansion of Northside High School at a cost of $24 million. She further advised that the Board adopted a resolution approving the application for literary loan funding in the amount of $7.5 million for this project on November 15, 2005. She reported that this project is expected to be placed on the first priority waiting list in June 2007, with possible funding in November 2007. Ms. Hyatt advised that the remainder of the project costs will be funded with Virginia Public School Authority (VPSA) bonds. She reported that the next VPSA April 24, 2007 347 bond sale is scheduled for fall 2007; however, construction will begin on Northside High School in June 2007. She stated that in order to begin construction prior to the VPSA bond sale and file for reimbursement after the bond sale, the Board must adopt a resolution of intent. Ms. Hyatt reported that the scope of work has been defined to include new administrative and guidance offices, new kitchen and cafeteria, new roof, new HVAC mechanical system, hook-up to the public water system, new finishes throughout the interior and exterior of the building, new student lockers, new auditorium, eight additional classrooms, air conditioning in the gymnasiums, and new locker rooms. She advised that the entire project will be put out to bid in April 2007 and construction is expected to begin in June 2007. She added that the estimated completion date is January 2009. Ms. Hyatt advised that staff will return in a few months to request the Board's approval for the VPSA bond sale, and she reported that the School personnel are available to answer questions. In response to Supervisor Wray's inquiry regarding the effect this action would have on future Schools financing, Ms. Hyatt reported that this action is part of a planned borrowing schedule. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: 348 April 24, 2007 AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 042407-1 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE FINANCINGS FOR CAPITAL PROJECTS FOR PUBLIC SCHOOL PURPOSES WHEREAS, the Board of Supervisors of County of Roanoke, Virginia, (the "County") has determined that it may be necessary or desirable to advance money to pay the costs of acquiring, renovating, constructing, and equipping certain capital projects for public school purposes, consisting primarily of the renovation and improvement of Northside High School (the "Project"). NOW, THEREFORE, be it resolved by the Board of Supervisors of the County of Roanoke, Virginia: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County or the School Board to pay the costs of acquiring, renovating, constructing and equipping the Project from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued in one or more series for the Project (in addition to $7,500,000 for which the Board of Supervisors has approved an application to the Virginia Literary Fund) is $16,500,000. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 2. Reauest to approve fiscal year 2007-2008 budget for the Roanoke Valley Resource Authority (RVRA). (Diane D. Hyatt. Chief Financial Officer: John Hubbard. Chief Executive Officer = RVRA) R-042407 -2 Ms. Hyatt advised that on March 28, 2007, the Roanoke Valley Resource Authority (RVRA) adopted an operating budget for fiscal year 2007-2008. She reported April 24, 2007 349 that as specified in the RVRA's members use agreement, the charter member users must now approve the budget before it can be placed into effect. Ms. Hyatt further advised that in a letter dated March 28, 2007, the Chief Executive Officer of the RVRA submitted the attached approved budget for consideration by the charter member users. She reported that the budget totals $9,353,719 and represents a slight increase of 6.4 percent from the fiscal year 2006- 2007 budget. A significant portion of this increase is due to an increase in the annual deposit into the closure reserve fund in order to adequately fund this reserve. She stated that this budget includes a 4 percent salary increase but does not include any new personnel. She reported that the RVRA Board will revisit the actual salary increase prior to implementation to take into account the salary increases given by the charter member users. Ms. Hyatt advised that the tipping fee for charter members will remain at $45 per ton, and the tipping fee for commercial users will remain at $55 per ton. She stated that the budget utilizes $926,499 of the general surplus fund to balance the budget. The general surplus fund currently has a balance of $5,976,041, which is $4,328,041 more than currently needed. She further advised that the use of $926,499 in the fiscal year 2007-2008 budget is intentional in order to bring the reserve down to a more reasonable level and that the use of the general surplus fund balance is planned through the 2010-2011 fiscal year. 350 April 24, 2007 Ms. Hyatt reported that the RVRA budget will impact the County in several ways: (1) Tipping fees for charter members will remain the same. (2) The County will continue to receive a municipality fee of $300,000 annually for the RVRA as compensation for locating the landfill within the County, and the City of Roanoke will continue to receive a municipality fee of $100,000 to compensate for the siting of the transfer station. (3) The County will receive payment from the RVRA of $48,000 during fiscal year 2007-2008 for providing accounting services. She stated that all of the above fiscal impacts are included in the fiscal year 2007-2008 proposed County budget. Supervisor Church commended Mr. Hubbard for his work with the RVRA. He reported that Mr. Hubbard had assisted him with a recent complaint regarding truck traffic on Bradshaw Road. In response to an inquiry from Supervisor Altizer, Mr. Hubbard reported that the RVRA allocates funds to the operating portion of the budget for the Rutrough Road Landfill closing in order to separate those funds from the bond proceeds; however, he added that it will not be necessary to transfer funds for this purpose for the upcoming fiscal year. Supervisor McNamara advised that the County has greatly benefited from the creation of the RVRA and that tipping fees are the same now as they were nine or ten years ago. Mr. Hubbard advised that commercial fees remain at $55 per tip and that residential fees have increased only slightly. April 24, 2007 351 Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 042407-2 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2007 -2008 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority members use agreement provides that the authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 28, 2007, a copy of which is on file in the office of the Clerk of the Board, the Chief Executive Officer of the Roanoke Valley Resource Authority has submitted a request that the County approve the FY 2007-2008 budget of the Roanoke Valley Resource Authority. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2007-2008 budget for the Roanoke Valley Resource Authority as set forth in the March 28, 2007, report of the Authority Chief Executive Officer, a copy of which is incorporated by reference herein, is hereby approved, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 3. Request to approve fiscal year 2007-2008 Roanoke Vallev Television (RVTV) budQet. (Elaine Bavs-Simpson. Cable Access Director) A-042407 -3 ----,---~-~._----~--_._~~-------~._-~._._----"--_.._---,------^'- 352 April 24, 2007 Ms. Bays-Simpson advised that Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV), Channel 3. She reported that the initial equipment and facility for the television studio were funded through a capital grant from Cox Communications. The station is located at the Jefferson Center and currently employs five full-time staff members. She further advised that the staff produces original video productions, monthly television shows, and covers live meetings for the local governments and their school systems. She added that programming is cablecast on Cox Communications, Channel 3, and Comcast, Channel 3, in the West County area. Ms. Bays-Simpson advised that RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from Roanoke City, Roanoke County, and the Town of Vinton. Ms. Bays-Simpson stated that the operational budget for RVTV is provided by the three governments based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20 percent of the franchise fee paid by Cox Communications to fund the operations of the facility, and Roanoke County's share of the cable budget is 43 percent. Ms. Bays-Simpson advised that RVTV staff is carried on the County's payroll and benefit system and will receive the same salary increase as County employees. April 24, 2007 353 Ms. Bay-Simpson further advised that during fiscal year 2006-2007, RVTV produced a total of 106 video productions for the three localities and their school systems. She stated that RVTV produced 45 original videos and television shows and covered 23 live Board meetings for the County. RVTV produces the monthly television shows "Roanoke County Today," which highlights local government issues and events and "Accent Excellence," for the Roanoke County School System. She reported that the approximate rate for video production in the private sector is $1,500 per finished minute and that RVTV produced approximately 16 hours of original programming and television shows for the County. Ms. Bay-Simpson reported that the total RVTV budget request is $339,711, of which Roanoke County's share is 43 percent or $146,076. She stated that this is a $7,374 increase (5.3 percent) from last year's budget. She added that the increase, excluding personal services, is $2,759 and is primarily a result of upgrading County Board and City Council meetings to a digital format. The total franchise fee paid by Cox Communications to Roanoke County last year was $896,454. Ms. Bays-Simpson advised that the Roanoke Valley Regional Cable Television Committee recommends that the Board adopt and approve the fiscal year 2007 -2008 RVTV operating budget. Supervisor Altizer thanked Ms. Bays-Simpson and her staff for their performance during the past year and commended Ms. Bays-Simpson for the budget, noting that the actual increase in the budget, less personnel expenses, was $2,700. 354 April 24, 2007 Supervisor Altizer moved to approve the staff recommendation (approve and adopt the RVTV operating budget for fiscal year 2007-2008). The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 4. Adoption of the School Board fiscal year 2007-2008 budQet ~ the Board of Supervisors. (Marian Roark, School Board Chair: Lorraine LanQe, School Superintendent: and Penny HodQe, Assistant Superintendent of Finance) A-042407 -4 Ms. Roark advised that last year was a successful year for Roanoke County Schools. She further advised that each school now has a school nurse and that the laptop program and the Capital Improvement Program (CIP) are expanding. Dr. Lange thanked the Board for its support and the cooperative relationship that exists between the County and Schools. Ms. Hodge advised that the Schools' approved operating budget for fiscal year 2007-2008 totals $135,091,375 representing a 6.1 percent increase over the previous fiscal year's budget. The approved budget is based on a projected average daily membership (ADM) of 14,600 students. She further advised that the budget includes an increase in projected state revenue of 5.7 percent, or $3.9 million for the school division. She added that the increase in County funding to the school division is April 24, 2007 355 6.2 percent, or 3.6 million. The school division also projects a slight increase in federal revenue and an increase in other local revenues of $228,042. She reported that the projected increases in state, federal, and local revenue for fiscal year 2007-2008 will significantly contribute to maintaining and improving educational services for students in the school division. She stated that the Virginia Retirement System (VRS) and life insurance expenses have risen but are below national trends, and she reported that funding for the CIP now totals $1.1 million. Ms. Hodge advised that the laptop initiative remains debt free and continues to expand in its fifth year. She reported that the total budget submitted for approval by the Schools is $158,979,578. In response to an inquiry from Supervisor Wray, Ms. Hodge reported that the method used to account for bus purchases had been changed. Supervisor Wray inquired if the revenue per pupil remains consistent. In response, Ms. Hodge reported that the revenue increases slightly each year. Supervisor Church advised that the Board and the School Board are committed to providing the best for the children that attend County Schools. Supervisor Altizer advised that the County does a good job of funding education which is not the case in other localities. Supervisor Flora thanked the Schools personnel for a smooth budget process and noted that in the past that was not always the case. He added that Roanoke County Schools are the best in Virginia. ~,._----_.~-~-----_.._--~--~---~~_..._-_._---_.__._----.-------..------ 356 April 24, 2007 Supervisor Wray advised that the County values education and the Schools' efforts to make County schools safe places. Ms. Roark reported that all classrooms have a lockdown procedure for emergencies and that each classroom has a phone in addition to the security system. She added that security systems will be installed in every school by the end of the year and that the cameras have helped with discipline. Supervisor McNamara thanked Ms. Roark for her work on the School Board and Dr. Lange for her administrative leadership. He noted that his children have attended County Schools for 16 years and will do so for another 10 years, so he is well aware of the quality of education in Roanoke County. Supervisor McNamara moved to approve the staff recommendation (approve and adopt the School Board budget for fiscal year 2007-2008). The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 5. Authorization to commence action to abate! public nuisance at The Cellar. Brambleton Avenue. Cave SprinQ MaQisterial District. (Paul Mahoney. County Attorney) Supervisor McNamara advised that the establishment in question is in the Windsor Hills Magisterial District. April 24, 2007 357 Mr. Mahoney advised that this business has been the subject of an on going investigation by County staff for over a year and that he has discussed the matter with the Commonwealth Attorney on a number of occasions. He stated that the problem was brought to the County's attention by a group of citizens living nearby. He reported that this matter concerns a public nuisance which is a fairly difficult legal standard to prove in court. He added that his office has given notice to the owner of the property which is located at 3203 Brambleton Avenue and the operator of the business. The owner is leasing the property to JD Brown, Inc. Mr. Mahoney advised that he has provided a listing of the complaints that have been investigated to both the owner and operator of the business including: (1) late night noise by bands at this business; (2) cursing and fighting by either patrons or employees of The Cellar in the parking lot to the rear of the building; (3) epithets shouted at the neighbors; (4) trash thrown into neighboring yards from The Cellar property including beer bottles, pizza boxes, and used condoms; (5) property damage to neighboring property done by patrons or employees of The Cellar; and (6) threats of retaliation by patrons or employees made against complaining neighbors. He further advised that he has given legal notice to the owner and operator of the business preparatory to filing a circuit court action to give the owner and operator an opportunity to abate the nuisance. Mr. Mahoney advised that subsequent to preparing the Board report, he was contacted by Ms. Brown, the operator of the business, who indicated that she had 358 April 24, 2007 taken action to solve the problem; however, he reported that he has heard conflicting reports from the various parties involved. He further advised that he has sent a letter to the citizens asking them if they would be interested in meeting with Ms. Brown and the owner to develop a series of actions to resolve the issue. He stated that he is asking the Board not to take action at this time to allow this attempt at mediation a chance to succeed rather than proceeding directly to litigation. He reported that if mediation is unsuccessful, he will come back to the Board to request approval for further action. Mr. Mahoney advised that Ms. Brown is aware that he is making this recommendation so neither she nor her attorney is present at this time. He reported that he would like to schedule a community meeting to develop a plan of corrective action, and he requested that the Board give the process an additional two weeks to one month prior to initiating a court action. Supervisor Church inquired how long the situation had been going on. Mr. Mahoney responded that he believed it has been going on for over a year. He further advised that the County had originally approached the problem on a law enforcement basis including undercover operations and working in conjunction with Virginia Alcoholic Beverage Control (ABC) agents. He stated that the complaints would subside for a time and then the problems would begin again. He added that there has always been a bar at that location but that the situation has gotten worse within the last year and a half. In response to Supervisor Church's inquiry, Mr. Mahoney stated even if mediation is unsuccessful, having made the attempt to resolve the problem through April 24, 2007 359 mediation will strengthen the County's case if the matter goes to trial. If mediation is successful, it will save time and money. Supervisor Wray advised that the matter has been ongoing for a year or more, and it does not appear that the problem has been resolved. He added that a responsible business owner would take action rather than allowing this to continue. He further advised that he had received a call regarding an additional complaint this weekend. He recommended that the owner be given a time limit to correct the problem and that the Board move forward on the action so that Mr. Mahoney will have the ability to take action quickly without coming back to the Board. Supervisor Altizer advised that it is the nature of this type of establishment to have loud music or an occasional fight. He stated that this problem should be fairly easy to resolve quickly adding that he did not understand why it was taking so long. He further advised that a timeframe for resolving the issue should be established along with appropriate monitoring. He added that the residents should not have to experience this type of nuisance and that sometimes businesses have to close. He added that if a time limit is established, the Board should be kept informed. Supervisor Flora advised that he is sympathetic to the neighbors in this case. He added that he is dealing with some similar situations involving noise issues in North County. He further advised that he supports allowing Mr. Mahoney additional time to resolve the issue and then proceeding to litigation if necessary. 360 April 24, 2007 Supervisor McNamara advised that the problem could be corrected if the owner is willing to make the effort, and he recommended a monitor in the parking lot or soundproofing as possible solutions to alleviate the problem. He stated that litigation is a worse case scenario, and that it is better to have responsible business owners who monitor their businesses. In response to Supervisor McNamara's inquiry, Mr. Mahoney responded that there was nothing to prevent the Board from authorizing action at this time with the understanding that mediation would be attempted prior to instigating a court action. He stated that he had sent a letter to the neighbors suggesting a series of dates for the meeting and that he is still awaiting responses. He added that he had advised Ms. Brown that she did not have to attend the Board meeting as he planned to request an extension of time to resolve the issue, and he did not want to feel that he had misled her. He added that the fact that this issue is an item on the Board's agenda will act as leverage to move the matter to a positive resolution. He reported that once the lawsuit is filed, the complainant has 21 days to respond; then it will take three or four months to get a court date. It may be more effective to use the Board's interest to focus attention on the issue. He further advised that if the meeting does not resolve the issue, he will come back in two weeks to one month to request approval to proceed with litigation. Supervisor Flora advised that the Board is interested in protecting homeowner's rights and needs to send a message that this type of activity will not be April 24, 2007 361 tolerated. He stated that a home is the largest purchase an individual makes in their lifetime, and the County needs to protect that investment. Supervisor Altizer inquired what the criteria would be for action if a corrective strategy is implemented. Mr. Mahoney responded that would be decided during mediation and put in writing. He advised that this documentation will strengthen the County's case if the business owner does not follow through as agreed. Supervisor Altizer advised that this is something the citizens will want to know, and he suggested that zero tolerance should be the criteria. Supervisor Church reported that he is displeased that this situation remains unresolved after a year. He stated that either the neighbors have great patience or it is a stop-and-start type of situation. He advised that the situation has gone on long enough and that he supports giving the owner a time limit. Supervisor Wray advised that he supports a time limit as well as giving Mr. Mahoney the flexibility to move forward without coming back to the Board for authorization. Supervisor McNamara advised that he was making a motion to postpone action on this issue until the May 21,2007, Board meeting, which is the second meeting in May. He added that if the owner is willing to take action to correct the situation, that would be best solution. (Clerk's Note: the second Board meeting in May is May 22, 2007.) He added that the business operator had not been given the opportunity to participate in today's discussion, and he advised that he is reluctant to take action 362 April 24, 2007 without the owner and operator having the opportunity to present their case. He stated that trying to work out a solution outside the court system is the preferred alternative. Supervisor Wray advised that the County Attorney needs to provide direction and that action on this situation is overdue. He reported that he did not think it fair to ask the citizens to wait any longer. In response to Mr. Wray's inquiry, Mr. Mahoney reported that the letter to the five citizens who would be the County's witnesses, based on prior investigation, if the case went to trial was sent last week. He advised that he had provided several tentative dates for the meeting ranging from April 26,2007, to May 9,2007, and that he has heard from one individual. He reported that if this meeting failed to resolve the issue, then he would request the Board's approval to move forward with litigation at the following Board meeting. He recommended that zero tolerance should be the criteria for any corrective plan of action. Supervisor Wray advised that mediation may be a key step in the process, but he added that establishing a time frame is crucial as well. He suggested that taking action on this item today would allow for a more timely solution if mediation fails. Mr. Mahoney advised that would be the Board's decision, but he further advised that the publicity being generated could help drive the process toward a solution. Supervisor Wray reiterated that he would like the situation resolved quickly. Supervisor McNamara advised that he was revising his motion to include a briefing on the situation's progress at the next Board meeting. April 24, 2007 363 Supervisor Altizer stated that establishing a timetable for a solution sends a strong message that the Board is not happy with this situation. He inquired if Mr. Mahoney intended to bring this item back to the Board at the second meeting in May. Mr. Mahoney advised that he hoped to bring this back to the Board at the first meeting in May; however, it may be the second meeting in May since he will need time to work through the mediation process. Supervisor Altizer requested that any substantiated police reports from this point forward be included in the briefing at the next Board meeting. Supervisor McNamara advised that he was further revising his motion to request that substantiated police reports from this time forward be provided at a briefing at the first meeting in May. Supervisor Church advised that zero tolerance should be an important part of any corrective action plan. He added that the citizens making the complaint should be advised that they have the right to address the Board regarding this complaint. Supervisor McNamara advised that he met with the proprietor regarding excessive noise last summer around 10:00 p.m. one evening. He reported that his request that the doors be shut was complied with; but he added that when he drove by the establishment later that evening, the doors were again open. He stated that he would like to believe that the owner wants to fix the problem, and he advised that a 364 April 24, 2007 solution needs to be found. He stated that he did not believe the Board was slowing the process down by postponing action on this item. Supervisor McNamara's motion to postpone taking action on this issue until the May 22, 2007, meeting, and to request a briefing at the May 8, 2007, meeting to include substantiated police reports from this point forward carried by the following recorded vote: AYES: NAYS: Supervisors Wray, Church, Altizer, Flora, McNamara None 6. Request for authorization to execute ! performance aareement between the County of Roanoke. the Roanoke County Economic Development Authority. and New Millennium Buildina Systems. (Jill Loope. Assistant Director of Economic Development) A-042407 -5 Ms. Loope advised that New Millennium Building Systems, a subsidiary of Indiana-based Steel Dynamics, Inc., is a steel joists manufacturer located on Diuguids Lane in West Roanoke County. She reported that the company purchased the former John W. Hancock manufacturing operation in April 2006, and is implementing a major renovation and expansion. She further advised that the 108,000 square foot expansion will include approximately $20 million in new equipment and real estate investment and the retention of up to 175 jobs. She reported that Steel Dynamics' other subsidiaries April 24, 2007 365 located in Roanoke City and the City of Salem are also undergoing expansions as a result of the recent acquisition. Ms. Loope advised that John W. Hancock, the founder of Roanoke Electric Steel, maintained a manufacturing presence in the Roanoke Valley for over 61 years, and the company has a long and distinguished history in the region as a manufacturer of steel joists. She reported that following the acquisition of the John W. Hancock facility, Steel Dynamics decided to not only maintain their operations in the Roanoke region, but to make significant investments and expand their operations here instead of placing this investment in one of their many other locations. She advised that to assist with their expansion, a three-party performance agreement has been negotiated between Roanoke County, the Roanoke County Economic Development Authority, and New Millennium. This agreement will promote and encourage the expansion and retention of this important company and provide increased employment and corporate investment in Roanoke. Ms. Loope further advised that the agreement allows for an economic development grant in an amount equal to three years of new local tax revenue to be reimbursed to the company after the new facility is built. She reported that new local tax revenue is defined as new real estate and machinery and tools taxes generated annually by the project, not to exceed $500,000 in total. She added that this is consistent with the County's public private partnership policy. She advised that if the 366 April 24, 2007 company generates less than the estimated new local tax revenue, the actual grant for that year shall decrease. The three-year period will commence on January 1, 2008. In response to an inquiry from Supervisor Church, Ms. Loope advised that the new tax revenue will be based on the net new increase. Supervisor Church moved to approve the staff recommendation (authorize the execution of a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and New Millennium Building Systems). The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA Supervisor McNamara moved to approve the first readings and set the second readings and public hearings for May 22, 2007. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 1. First reading of an ordinance to obtain ! Special Use Permit to construct an accessory apartment on 0.89 acres, located at 2132 River Oaks Drive, upon the petition of Ted Alan Leneave, Catawba Magisterial District. April 24, 2007 367 2. First readina of an ordinance to rezone 0.369 acres from R-1. Low Density Residential District. to C-1. Office District. for the operation of .! beauty salon. located at 3722 Colonial Avenue. upon the petition of Richard and Judy Taylor Waaner. Cave Sprina Maaisterial District. 3. First readina of an ordinance to rezone 0.844 acres from C-2C. General Commercial District with Conditions. to C-2. General Commercial District. to remove proffered conditions on property located near the 8000 block of Plantation Road. upon the petition of Jatin Patel. Hollins Maaisterial District. 4. First readina of an ordinance to rezone 25.3 acres from R-1. Low Density Residential. to PTD. Planned Technoloay District. and to amend the covenants. conditions. and Master Plan on 454.25 acres zoned PTD. Planned Technoloay District. at the Center for Research and Technoloay (CRn. located ~ the 5300 block of Glenmarv Drive. upon the petition of the Roanoke County Board of Supervisors. Roanoke County Economic Development Authority. Novozymes Bioloaicals. Inc.. and Tecton Products. LLC. Catawba Maaisterial District. 368 April 24, 2007 IN RE: FIRST READING OF ORDINANCES 1. First reading of an ordinance to appropriate funds for the fiscal year 2007-2008 budget and approval of the Classification Plan for fiscal year 2007-2008. (Brent Robertson, Director of Management and Budaet) Mr. Robertson advised that this is the first reading of an ordinance to appropriate funds for the fiscal year 2007-2008 budget and approve the Classification Plan for fiscal year 2007-2008. He further advised that there was a change in the ordinance owing to the restructuring of the budget due to recent State telecommunications tax legislation. He reported that staff recommends approval of the first reading of the 2007-2008 fiscal year budget appropriation ordinance and approval of the Classification Plan for fiscal year 2007-2008. He reported that the second reading of the ordinance and resolution adopting the budget are scheduled for May 8, 2007. Supervisor Altizer asked Mr. Robertson to explain interfund transfers to the viewing public. Mr. Robertson responded that interfund transfers are a method of transferring funds from one account to another without double counting revenues and expenditures. In response to Supervisor Wray's inquiry, Mr. Robertson reported that the County and Schools personnel will receive the same salary increase. April 24, 2007 369 Supervisor McNamara moved to approve the first reading and set the second reading for May 8,2007. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 2. First readina of an ordinance authorizina and approvina execution of lease aareements with Roanoke County Department of Social Services for office space in the Salem Bank and Trust BuildinQ at 200 East Main Street. Salem. Virainia. owned ~ the Board of Supervisors of Roanoke County. Virainia. (Anne Marie Green. Director of General Services) Ms. Green advised that the Roanoke County Department of Social Services (DSS) is currently utilizing three suites of offices on the second floor of the Salem Bank and Trust Building. She further advised that existing leases for Suites 207 and 211 need to be revised to provide reimbursement for utility costs. No lease currently exists for Suite 218 which was previously occupied by a commercial tenant. She reported that a separate lease has been created for Suite 218 to cover the period in the current fiscal year from July 1, 2006, until March 31, 2007, to permit capture of the rent due until the commencement of the new leases which are all effective April 1 , 2007. She reported that this will permit the terms of the two leases to coincide with the term of the existing DSS lease in this building which entered into the first of two 5-year optional lease extensions as of April 1 ,2007. 370 April 24, 2007 Ms. Green advised that the negotiated rentals for these offices are calculated on the basis of $12.40 per square foot which is the current rate for DSS offices on the upper three floors at Salem Bank and Trust. She further advised that Suite 207, which contains approximately 380 square feet, is utilized by the Comprehensive Services Act (CSA) offices of DSS and requires a separate lease due to the reimbursement requirements for CSA expenditures. Suites 211 and 218, which total approximately 2,125 square feet, have been combined into one lease. Ms. Green reported that Roanoke County will receive an initial annual rent of $31,074.40. The rental proceeds will be placed in the Salem Bank and Trust revenue account. Supervisor Wray requested an update on the building's parking situation. Ms. Green reported that staff had met with the City of Salem to review the parking for the building adding that more parking is needed. She stated that the City of Salem is interested in working with the County to develop a solution, and she advised that additional land parking or a parking garage are two options under review. She noted that Betty McCrary, Director of Social Services, will meet with the Assistant City Manager regarding parking issues. Supervisor Wray moved to approve the first reading and set the second reading for May 8, 2007. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None April 24, 2007 371 3. First readina of an ordinance authorizina and approvina execution of lease aareements with Lender's Leasina Corp.. ~ Virainia Corporation. for office space in the Salem Bank and Trust Buildina at 200 East Main Street. Salem. Virainia. owned ~ the Board of Supervisors of Roanoke County. Virainia. (Anne Marie Green. Director of General Services) Ms. Green advised that Lender's Leasing Corp., a Virginia corporation, has occupied space in the Salem Bank and Trust Building since approximately 1988, and is currently on a month-to-month lease. She reported that this tenant is currently paying $487.50 per month for approximately 512 square feet in Suite 205 and the use of two parking spaces, but the tenant is not paying for utilities. After several months of negotiations, the County has obtained a signed lease agreement for two years from July 1, 2006, with an option for renewal for another two years. She added that the negotiated lease provides for reimbursement to the County for utility costs based upon the tenant's proportionate share of the second floor area of this building. Ms. Green further advised that after extensive negotiation, the County agreed to continue the tenant's current lease payments for the balance of the current fiscal year, with base rent to increase to $507.00 per month for the 2007-2008 lease year. Rental payments in each year of a lease extension will be increased at the same rate. She reported that Roanoke County will receive an initial annual rental of $5,850 and that the rental proceeds will be placed in the Salem Bank and Trust revenue 372 April 24, 2007 account. Ms. Green reported that the second page of the ordinance contained a typographical error in one of dates which would be corrected for the second reading. There was no discussion on this item. Supervisor Church moved to approve the first reading and set the second reading for May 8, 2007. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 4. First readinQ of an ordinance authorizinQ the conveyance of ! sanitary sewer easement to VirQinia Air Distributors and the creation of ! new drainaQe easement throuQh property owned .Qy the Roanoke County Board of Supervisors at Walrond Park. Hollins MaQisterial District. (Pete Haislip. Director of Parks. Recreation and Tourism) Mr. Haislip advised that the title of the ordinance was incorrect and will be revised for the second reading to state that the sewer easement will be granted to the Western Virginia Water Authority (WVWA) for the Virginia Air Distributors project in Walrond Park. This project will allow Virginia Air Distributors to connect its new distribution facility adjacent to Walrond Park to the nearest sewer system connection located in Walrond Park in the most economical way. Mr. Haislip further advised that in a typical development project, the developer would donate drainage easements and improvements to Roanoke County. Since these drainage improvements will be made April 24, 2007 373 on County property, the County cannot donate an easement across its own property to itself. He stated that the Virginia Department of Transportation requires the creation of an easement since these drainage improvements will also benefit State Route 1823. He added that this action will create a drainage easement to satisfy this requirement. He further advised that Lumsden Associates, PC designed the drainage improvements which will be esthetically pleasing. He reported that Virginia Air Distributors agreed to upgrade the stormwater drainage improvements to the existing inadequately configured stormwater drainage ditch located in the Park that will receive the stormwater runoff from its facility. Mr. Haislip advised that an existing park fence and several existing trees will be relocated during the installation of the stormwater improvements and the required relocation of these park structures will be coordinated with the Department of Parks, Recreation, and Tourism. Mr. Haislip reported that staff, utilizing the Roanoke County standard formula of 40 percent of the assessed value of the easement requested, has determined the fair market value of the sanitary sewer easement to be $4,000. He added that staff recommends that the fees associated with the requested easement be waived in exchange for the upgraded stormwater drainage improvements that Virginia Air Distributors has agreed to make in Walrond Park. He added that these stormwater drainage improvements will provide engineering and aesthetic benefits to Walrond Park. Supervisor Flora inquired where the water was coming from requiring the drainage easement. Mr. Haislip advised that there is an exisitng water course that 374 April 24, 2007 drains across the soccer field from Virginia Air Distributors' parking lot which requires a new drainage ditch. In response to an inquiry from Supervisor Flora, Mr. Haislip confirmed that the water is coming from Virginia Air Distributor's property which is why staff requested that they upgrade the drainage ditch to deal with the additional water flow. Supervisor Flora stated that Virginia Air Distributors should pay for the drainage ditch since they are responsible for the additional water. Mr. Haislip advised that Virginia Air Distributors had originally planned to install a grass ditch; however, staff did not feel that this was adequate and requested that concrete be used for the construction of the ditch. Supervisor Flora inquired if the County has cost estimates for the drainage ditch. Mr. Haislip reported that cost estimates were available, and that he would provide the estimates prior to the second reading. Supervisor Flora questioned whether the County was receving fair value for the easements. Mr. Haislip advised that staff had not felt that Virginia Air Distributor's initial solution had been adequate and had requested improvements in the design. Supervisor Flora advised that he would like additional information regarding the cost of the drainage ditch as well as the value of the easement prior to the second reading. Supervisor Altizer inquired what it would cost if the County made the improvements. He added that the Board needs to hold a work session regarding the formula currently used by the County to establish values for easements. He advised April 24, 2007 375 that the formula may no longer be current. Mr. Haislip agreed that would be advisable. Supervisor Altizer advised that the Board needs to reconsider the entire issue. Supervisor McNamara stated that easements have value because they limit what can be done with County property; therefore, this should be taken into account when determining their value. He stated that the Board needs to make absolutely sure the County is getting the best value for the easements it grants. Supervisor Flora moved to approve the first reading and set the second reading for May 22, 2007. He requested that staff provide cost estimates for the drainage improvements and values for the easements prior to the second reading. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None IN RE: APPOINTMENTS 1. Roanoke Valley Greenway Commission Chairman McNamara advised that the three-year term of Richard Kelly expired on April 8, 2007, and that Mr. Kelly has advised that he does not wish to be reappointed to serve another three-year term. 2. Western Virginia Water Authority Chairman McNamara advised that John Williamson, at-large member, resigned from the Board effective November 16, 2006. He stated that this four-year term will expire on June 30, 2008, and noted that at-large members are selected by the ---_.-._-------"---_._--~----_._~._--_.,----------~---~---_._- 376 April 24, 2007 majority vote of the other six members of the Board and confirmed by Roanoke City Council and the Roanoke County Board of Supervisors. Mr. Hodge reported that the Western Virginia Water Authority (WWVA) plans to take action regarding this vacancy at the next WVWA Board meeting in May. INRE: CONSENT AGENDA R-042407 -6, A-042407 -6.a Supervisor Altizer moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 042407-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 10, 2007, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, as follows: 1. Approval of minutes - April 16, 2007 2. Request from the Fire and Rescue Department to accept and appropriate $500 from the Virginia Fire Chief's Association, Inc. for the 2007 Health & Safety Award 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None April 24, 2007 377 IN RE: REPORTS Supervisor McNamara moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Continaency 4. Future Capital Projects 5. Statement of expenditures and estimated and actual revenues for the month ended March 31. 2007 6. Public Safety Center Buildina Project Budaet Report 7. Public Safety Center Buildina Project Chanqe Order Report 8. Claims activity for the self-insurance proqram for the period ended March 31. 2007 9. Report from the Virainia Department of Transportation (V DOT) of chanaes to the secondary road system for the first Quarter of 2007 10. Proclamations sianed .Qy the Chairman 378 April 24, 2007 IN RE: CLOSED MEETING At 5:00 p.m., Supervisor McNamara moved to go into closed meeting following the work sessions pursuant to the Code of Virginia Section 2.2-3711 A (3) discussion or consideration of the acquisition of real property for public purposes; namely a public library. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None IN RE: WORK SESSIONS 1. Work session with the VirQinia Department of Transportation (VDOn to discuss Route 221 and other County road issues. (Elmer HodQe. County Administrator: Arnold Covey. Director of Community Development) The work session was held from 5:14 p.m. until 5:50 p.m. Staff present: Elmer Hodge, County Administrator; Arnold Covey, Director, Community Development; and Teresa Becher, Transportation Engineering Manager. Mr. Hodge advised that Richard Caywood, VDOT Salem District Administrator, would review the changes to the Route 221 project and provide an update on the six-year road program. He further advised that a work session is April 24, 2007 379 scheduled for the May 8, 2007, meeting to review recent changes in transportation legislation with Paul Mahoney and VDOT representatives. Mr. Caywood introduced Dan Collins, the new administrator for VDOT's Salem Residency, and Ron Carey, the Route 221 project designer. He reported that the Route 221 project design has been re-examined as a result of the federalization of the project which required the addition of bike lanes and requests from citizens living adjacent to the project seeking alterations in the design to lessen the impact of the project on their properties. He reported that as a result of this, two alternate designs have been developed in addition to the original design, and VDOT is requesting a resolution of support from Roanoke County for the option preferred by the Board. He advised that the first option is moving forward with the original design. The second option is to add a retaining wall topped by a fence to preserve the existing landscape and provide a buffer between the new road and the adjoining properties. The third option is to shift the alignment of the road away from the adjoining properties. He reported that cost estimates for the new designs are very similar; the retaining wall will add approximately $1,853,000 to the cost of project while the shift in alignment will add approximately $1,865,000. He further advised that from an engineering perspective, the shift in alignment is a better option than the retaining wall because there is less risk associated with shifting the road's alignment than there is in building a retaining wall. He added that VDOT was willing to perform the additional design work since the agency had to update the design to include the sidewalks. 380 April 24, 2007 Mr. Caywood advised that VDOT is seeking a resolution of support from the Board due in part to the long length of the project. He added that the Board had passed a resolution of support for the original design; therefore, the agency felt it appropriate to request a similar resolution in support of the design that was selected to bring closure to the design phase for all parties involved including the adjoining property owners. He stated that the Board needs to decide whether to support the original design or select one of the two alternate designs to mitigate the project's effect on the neighborhood. He added that the funding source is the same regardless of the design selected, and that both revised designs are within 10 percent of the original cost estimates as recommended by the State. He recommended the shift in alignment as the best option. Supervisor McNamara advised that this new design will cost an additional $1.8 million, and he inquired what could be done to avoid similar situations in the future. Mr. Hodge responded that it is the responsibility of the developers or the closing attorneys to inform potential buyers that this type of project is being planned. He added that the County does everything it can to inform the public. Mr. Caywood advised that VDOT does not have a problem since the agency owns the property; however, the agency would like the project to be the best it can be in addition to satisfying the community. He advised that the County needs to decide which option it prefers. Mr. Mahoney advised that everyone knew the approximate location for the realignment of Route 221, so the developer was able to record a subdivision plat prior to the State's April 24, 2007 381 completion of the process to determine the right-of-way. He further advised that the County does not have the authority to deny a subdivision plat until the process has been completed; and until VDOT purchases the right of way for a project, developers can move forward with their plans. Supervisor Wray advised that after many hours of working with VDOT and the community, a solution has been developed that works. He reported that the neighboring residents have concerns regarding the project's construction access through their neighborhood and that they would like to have input into the project's landscaping. Mr. Caywood reported that VDOT would welcome the opportunity to work with the neighborhood on landscaping, but the agency would prefer natural landscaping. He reported that safety would be a priority when determining construction access so that access through the neighborhood would be required during certain portions of the project especially in the initial phases. Mr. Hodge advised that the transition to Cotton Hill Road will be better with the shift in alignment and that the additional curve in the road may improve traffic habits. He added that the sight distance to Cotton Hill Road will be improved as well. In response to an inquiry from Supervisor Flora, Mr. Caywood reported that VDOT would like the County to adopt a resolution of support for the design option it prefers to put the County on record and cut off debate. Supervisor Flora reported that the shift in alignment is not only safer but more aesthetically pleasing. Mr. O'Donnell advised that a revised resolution to be considered later by the Board supports the shift 382 April 24, 2007 in alignment without the retaining wall. Mr. Caywood briefed the Board concerning the funding formulas under the new transportation bill and advised that the County should receive additional funds. He added that he will review the transportation bill and the funding formulas in more detail at the May 8, 2007, work session. There was general discussion of the transportation bill and the funding formulas. IN RE: CERTIFICATION RESOLUTION R-04207-7 At 7:00 p.m., Supervisor McNamara moved to return to open session and adopt the certification resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 042407-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1 . Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. April 24, 2007 383 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None IN RE: NEW BUSINESS 1. Request to adopt resolution of support to the VirQinia Department of Transportation for the proposed modifications to the Route 221 proiect. (Arnold Covey. Director of Community Development) R-042407-8 Mr. Covey advised that this item was discussed earlier in a work session. He reported that the Board adopted a resolution in September 1995 expressing approval and support for the VDOT Route 221 project on Bent Mountain Road. At that time, concerns regarding high accident and fatality rates as well as the continued growth of the area prompted the need for the project. In 2002, the Commonwealth Transportation Board removed the Route 221 project from the Primary Interstate Six- Year Improvement Plan due to insufficient funds. In fiscal year 2005-2006, the project was reinstated from Coleman Road to Cotton Hill Road. He advised that at that time, the only funds allocated to this project were the funds necessary to complete the preliminary engineering. In 2005, VDOT changed the project's funding from fully State funded to a combination of Federal and State funding. This change required VDOT to update environmental studies and post a notice of public comment. He reported that the citizens of Cezanne Court in the Gardens of Cotton Hill raised concerns about the proposed corridor due to its proximity to their homes. Since that time, several meetings 384 April 24, 2007 have been held with the residents of Cezanne Court, VDOT, and County staff to resolve the issue. Mr. Covey reviewed that the three design options before the Board, and he advised that the design which shifts the alignment of the road further from the existing neighborhood is the best design option. He reported that this design is more aesthetically pleasing, can be done within the existing right of way, and costs approximately the same as the design for the retaining wall. He added that this design also improves access and line of sight for Cotton Hill Road. He advised that staff is recommending approval of this option and requesting that the resolution that was presented to the Board today supporting the shift in the alignment be adopted. Supervisor Wray advised that the citizens from Cezanne Court and Cotton Hill Road have been very much involved in the process to minimize the impact of the project on their neighborhood. He further advised that there were two remaining areas of concern. The first was the location of the project's construction access, and he reported that VDOT has advised him that safety would be the first priority in determining the project's construction access; however, he added that every attempt would be made to mitigate the impact on the neighborhood. The second area of concern was the project's landscaping, and he advised that VDOT has agreed to allow the neighboring property owners to have input. Supervisor McNamara stated that the revised design will result in a better project although it comes with significant costs. April 24, 2007 385 Supervisor Wray moved to adopt the resolution including the site plan presented during the work session. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 042407-8 SUPPORTING VIRGINIA DEPARTMENT OF TRANSPORTATION PROPOSED MODIFICATIONS TO THE ROUTE 221 PROJECT WHEREAS, on September 26, 1995, the Board of Supervisors passed Resolution Number 92695-2 expressing approval and support of the Virginia Department of Transportation's project Route 221, Bent Mountain Road; and WHEREAS, Route 221 is currently identified as a project by the Commonwealth Transportation Board in the Primary and Interstate Fiscal Year 2008-2013 Six-Year Improvement Program; and WHEREAS, following many hours of effort on the part of the residents of Cezanne Court, VDOT, and County staff; a plan was developed which provides greater buffering between homes along the cul-de-sac on Cezanne Court and Route 221; and WHEREAS, this proposed solution is to be funded out of the VDOT Salem District Primary allocation and VDOT is requiring Roanoke County to agree to the change. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, in order to minimize the impact to the residents of Cezanne Court in the Gardens of Cotton Hill, requests that the Virginia Department of Transportation take the necessary action to minimize the roadway's impacts on this neighborhood. That action is to make minor adjustments to the roadway alignment to minimize the slope impacts on the Cezanne Court neighborhood. FURTHER, the Board of Supervisors concurs that these modifications should be implemented within the existing right of way along the Route 221 corridor and should be implemented at a cost not to exceed 10 percent of the project's total cost. Moved by: Supervisor Wrav with site plan Seconded by: None Required Yeas: Supervisors Wrav. Church, Altizer. Flora. McNamara Nays: None 386 April 24, 2007 IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of conaratulations to the Cave Sprina Hiah School Forensics Team for winnina the Lincoln-Doualas Debate at the National Forensics Leaaue District Competition R-042407 -9 RESOLUTION 042407-9 OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL FORENSICS TEAM FOR WINNING THE LINCOLN-DOUGLAS DEBATE AT THE NATIONAL FORENSICS LEAGUE DISTRICT COMPETITION WHEREAS, academics are an important part of the curriculum at schools in Roanoke County, and students are encouraged to take advantage of every opportunity to broaden their knowledge and learning experiences; and WHEREAS, the National Forensics League is the leading honor society and educational resource for teachers, students, administrators and parents in the field of speech and debate education; and WHEREAS, the Cave Spring High School Forensics Team won the Lincoln- Douglas Debate at the National Forensics League District Competition which was held in Front Royal, Virginia, on January 27, 2007; and WHEREAS, the advisor for the Cave Spring High School Forensics Team is Bob Powers. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL FORENSICS TEAM: Heidi Fredstrom, Caroline Muelenaer, Jackie Zillioux, and Kathryn Lawryszek, for their academic ability, their commitment, and their team spirit; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the advisor, and the school in their future endeavors. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None April 24, 2007 387 2. Certificate of recoanition for Catherine White, Northside Hiah School, for winnina three State Group AA Track Championships in 2006 Chairman McNamara presented the certificate of recognition to Ms. White. The following individuals were also in attendance: Dr. Lorraine Lange, School Superintendent; Frank Dent, Principal; Martha Layman, Coach; and Ms. White's parents. T. PUBLIC HEARINGS 1. Presentation of and public hearina for the proposed budQet for fiscal year 2007-2008 and the fiscal year 2008-2012 Capital Improvements ProQram. (Brent Robertson, Director of Manaaement and Budaet) Mr. Robertson advised that the proposed fiscal year 2007-2008 budget represents the priorities of Roanoke County. He reported that the budget is the result of a collaborative effort between the Board of Supervisors, the School Board, the citizens, and staff that allows the County to continue providing the services that support a good quality of life and attract new businesses to the area. He further advised that the budget is balanced and includes a reduction in the real estate tax rate from $1.11 to $1.09. This reduction provides tax relief in the amount of $1,460,000 to the County taxpayers in fiscal year 2007-2008. He added that enhancements to the real estate tax relief for the elderly and disabled program increased the net worth limit for qualifying citizens 388 April 24, 2007 over age 65 or who are disabled to become eligible to freeze their real estate assessments. Mr. Robertson reported that the General Government Fund revenues are projected at $161,707,779, an increase of 6.6 percent over last year's beginning projections of $151,667,991. He advised that real estate, personal property, sales tax, and business license revenues continue to provide consistent, stable growth with which to fund needed services and support the school system. Mr. Robertson advised that police service calls have increased over the past year from approximately 89,000 to 93,300, a 5 percent increase. Schools have also requested a school resource officer at Arnold R. Burton, which is the only high school that does not have one. He further advised that an additional patrol unit consisting of six officers and a school resource officer for Arnold R. Burton are included in the budget, but funding limitations dictate that these positions be added at mid-year effective January 1, 2008. He reported that increased funding from the State of $122,000 will cover most of the $155,000 cost for the additional personnel. He added that the $210,000 cost for six vehicles associated with the new positions would be allocated from the projected year-end revenue surplus. Mr. Robertson advised that during fiscal year 2006-2007, an additional patrol unit was funded for half a year as well as three vehicles. The proposed budget includes the full-year funding of these positions and funding for the three remaining vehicles associated with the positions. April 24, 2007 389 Mr. Robertson further advised that during 2006, the Hollins fire station routed approximately 900 calls for service to other stations demonstrating the need to construct a new station in the North County area. He reported that land has been purchased and $200,000 for architectural and engineering services has been taken from anticipated year-end revenues. Mr. Robertson reported that four additional paramedic/firefighters for the Hollins station have been included for part of the year by utilizing projected increases in rescue transport fees of $125,000. While the new fire station is constructed, the additional personnel will be assigned to the North County fire station to reduce the number of calls turned over to other stations. He advised that cost increases for retirement benefits available to volunteers have also been funded in the amount of $150,000. Mr. Robertson further advised that the jail population continues to Increase; consequently, more inmates are being outsourced to other correctional facilities. He stated that funding of $500,000 has been included in the Sheriff's budget to cover this increased cost. This funding will be used to help off-set per diem charges for County prisoners when the Western Virginia Regional Jail opens. Mr. Robertson advised that a growing population and aging infrastructure is placing demands for the construction of new facilities as well as renovations and upgrades to old facilities. The original agreement with the Schools was to increase capital allocations each year by $300,000 to help fund County and School capital 390 April 24, 2007 projects; however, following discussions with the Board and School Board, the allocation in fiscal year 2007-2008 will be increased by an additional $200,000 resulting in a transfer to capital of $1,100,000. He reported that Schools will make the same capital allocation. He added that the County will increase its transfer to School operations by $3,773,992 for fiscal year 2007-2008. Mr. Robertson advised that there are several other important projects that are currently in the planning stages including: (1) the new South County library; (2) the 800 MHz radio system upgrade; (3) renovations to the existing jail; (4) the County garage; and (5) the North County multi-generational recreation center. He thanked the members of the Board of SupeNisors for their hard work and guidance throughout the budget year and the School Board and Superintendent for their cooperation in developing a budget that provides for all the citizens of Roanoke County. IN RE: There was no discussion on this item. There were no citizens present to speak on this item. REPORTS AND INQUIRIES OF BOARD MEMBERS SupeNisor Wray: He reported that he had received a call from a citizen regarding coyotes in Roanoke County, and he requested Mr. Hodge and Police Chief Lavinder to investigate the matter and report back to him. SupeNisor Church: (1) He advised that he had been contacted regarding lighting issues at Northside High School, and he reported that the situation has been April 24, 2007 391 corrected. (2) He reported that it has been just over a week since the tragedy at Virginia Tech, an event which affected the entire world as witnessed by the media. He stated that his thoughts and prayers are with the Virginia Tech family, and he added that we all need to help each other during these difficult times. Supervisor Altizer: He reported that the community plan for Mount Pleasant is undergoing revisions, and he thanked the citizens for their participation in the process. Supervisor Flora: He advised that the media's coverage of the recent events at Virginia Tech has reinforced his disdain for the manner in which the national news media cover events. He added that his heart goes out to the Virginia Tech students, faculty, and families. He reported that of the 13,000 individuals accepted as incoming freshmen, only five have withdrawn their application as a result of the tragedy which demonstrates that confidence in the school's administration remains high. Supervisor McNamara: He advised that the local news media did a better job covering the events at Virginia Tech than the national news media. He stated that while negative events receive ample coverage by the media, positive events do not especially when those events involve young people. He stated that Youth Services Day was held last week and the event was covered by at least one of the local media outlets, and he thanked the local media for covering the event. 392 April 24, 2007 IN RE: ADJOURNMENT Submitted by: mara adjourned the meeting at 8:087 p.m. . Brandt ant Deputy Clerk ------