HomeMy WebLinkAbout5/8/2007 - Adopted Board Records
ACTION NO. A-050807-1
ITEM NO. E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 8, 2007
AGENDA ITEM:
Request to appropriate funds for assessment for APCo
negotiations
SUBMITTED BY:
Anne Marie Green
Director of General Services
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County and Roanoke County Schools are members of the VMLNACo Steering
committee, which consists of local government officials within the Appalachian Power Co.
(APCo) service area. The committee was established to negotiate reduced electric service
charges with APCo for the local governments. Prior to the formation of this committee, the
localities negotiated individual contracts with APCo, which required the localities to hire
consultants and attorneys during the process.
Issues currently being monitored by the negotiating committee include:
. Monitoring APCo's continuing base rate case before the State Corporation
Commission (SCC)
. The need to renew the terminating public authority contracts which may require
extensive negotiation
· Monitoring results of the 2007 General Assembly action ending capped rates by
December 31,2008 and forming a hybrid regulation with reduced SCC authority.
There have been no assessments since July 2005. Since that time, the Committee has
provided the following services to the localities:
. Participation in the proceedings of the SCC when APCo sought an increase in its
2006 and 2007 fuel factor.
. Participating in proceedings and opposing APCo's application for a surcharge of
9.18% on capped rates for environmental and transmission and distribution
reliability costs, which resulted in the surcharge being lowered to 3.2%. The
Committee estimates that this alone saved the local governments $2 million.
. Participating in meetings of the Commission on Electric Utility Restructuring and
meetings of the General Assembly Commerce and Labor Committees considering
bills affecting electric rate and service and affecting generation competition in
Virginia.
. Active participation from May 2006 to date by the Committee's counsel and
consultant in APCo's pending proceeding in the SCC to increase base capped rates
by 20-30%.
. Initiating efforts to renegotiate extension of the public authorities contracts with
APCo after the termination on June 30, 2007 of current contracts.
FISCAL IMPACT:
The current assessment from the committee, which is based on kilowatt hours used, is
$250,000, and Roanoke County's share is $11 ,554. Based on usage, the Roanoke County
schools are responsible for $9,243.20, and the County is responsible for $2,31 0.80. These
funds are available in the Board contingency fund.
AL TERNA TIVES:
1. Approve the payment of $2,31 0.80 to the VMLNACo AEP Steering committee from the
Board contingency fund.
2. Negotiate separately with APCo. The County would have to employ a consultant which
would also require an expenditure offunds, probably in excess of the assessmentfrom
the Steering Committee
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
2
VOTE:
Supervisor Wray motion to approve staff recommendation
Motion Approved
Yes No Absent
Mr. Wray C81 D D
Mr. Church C81 D D
Mr. Altizer C81 D D
Mr. Flora ~ D D
Mr. McNamara ~ D D
c: Anne Marie Green, Director, General Services
Rebecca Owens, Director, Finance
Paul Mahoney, County Attorney
3
ACTION NO. A-050807-2
ITEM NO.
E-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 8, 2007
Request to appropriate funds in the amount of $18,950 for a
primary for the office of Senate of Virginia, 22nd District,
Republican candidate, to be held on June 12, 2007
AGENDA ITEM:
SUBMITTED BY:
Judy Stokes
General Registrar
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The State Board of Elections (SBE) has issued an order for a primary for the office of
Senate of Virginia forthe 22nd District, Republican candidate, to be held on June 12,2007.
The cost of this primary was not included in the current budget because it was not certified
by the SBE until March 16, 2007, and qualified candidates were certified April 19, 2007.
No reimbursement will be made by the State.
Costs for the primary are as follows:
Elections Officials and Staff
Required advertising
Rent of polling places
Total
$18,000
650
300
$18,950
FISCAL IMPACT:
Funds in the amount of $18,950 will need to be appropriated from the Board contingency
fund.
STAFF RECOMMENDATION:
Staff recommends the appropriation of funds in the amount of $18,950 from the Board
contingency fund for the June 12, 2007 Primary.
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
Yes No Absent
Mr. Wray ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. Flora ~ D D
Mr. McNamara ~ D D
c: Judy Stokes, General Registrar
Rebecca Owens, Director, Finance
2
ACTION NO. A-050807-3
ITEM NO. E-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 8, 2007
AGENDA ITEM:
Request for authorization to execute a memorandum of
understanding between Roanoke County Parks, Recreation
and Tourism and the City of Roanoke Parks and Recreation for
the provision of therapeutic recreation services
SUBMITTED BY:
Pete Haislip
Director of Parks, Recreation and Tourism
Marcus Ordonez
Assistant Director of Parks, Recreation and Tourism
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County has been the only public therapeutic recreation service provider in
Roanoke Valley since the program's original inception 31 years ago. Our therapeutic
recreation section is designed to provide comprehensive services for individuals of all ages
with disabilities, specializing in services for individuals with developmental disabilities,
visually impairments, hearing impaired, head injured related disabilities, and individuals
with psychiatric disabilities, while meeting the requirements of the Americans with
Disabilities Act of 1990.
Over the years, Roanoke City has contributed to the program at various levels, providing
both cash as well as in kind resources. However, no formal agreement or formula has
been in place to determine the true cost of providing these services to City residents. City
registration has grown over the years and now averages approximately 40% of the annual
participation in the program. At the same time, cost to provide these services has
increased. The City has recognized this imbalance, and has agreed to increase funding in
order to continue to receive these valuable services for their citizens. In fact, the City has
steadily increased the funding to this program over the past several years to help offset the
cost of these services. During this time staff also agreed that a formal agreement should
be developed to help determine the cost of providing these services so that each
jurisdiction could support and finance the future operations of this program in a fair and
equitable manner. The attached agreement sets forth a funding formula that is based on
citizen participation and the cost of providing therapeutic recreation services. The
agreement also establishes an equitable fee for service philosophy so as to create a
written framework for a long standing relationship. Staff included the Budget Offices and
County Attorneys from each locality to assist staff in the development of this formula and
agreement.
FISCAL IMPACT:
If adopted, Roanoke County Parks, Recreation and Tourism will receive $80,000 for FY 06-
07 services provided to City residents.
AL TERNA TIVES:
1. Authorize the execution of the Memorandum of Understanding that provides the
framework and funding formula for the provision of therapeutic recreation services to
City residents.
2. Decline to authorize the execution of the agreement and not provide the framework and
funding formula for the provision of therapeutic recreation services to City residents.
STAFF RECOMMENDATION:
Staff recommends Alternative 1, authorize the execution of the memorandum of
understanding that provides the framework and funding formula for the provision of
therapeutic recreation services to City residents.
2
VOTE:
Supervisor Church motion to approve staff recommendation
Motion Approved
Yes No Absent
Mr. Wray [2J D D
Mr. Church C81 D D
Mr. Altizer ~ D D
Mr. Flora ~ D D
Mr. McNamara ~ D D
c: Pete Haislip, Director, Parks, Recreation, & Tourism
Marcus Ordonez, Assistant Director, Parks, Recreation, & Tourism
Rebecca Owens, Director, Finance
Paul Mahoney, County Attorney
3
MEMORANDUM OF UNDERSTANDING
Between
Roanoke County Parks. Recreation and Tourism
And
City of Roanoke Parks & Recreation
This Memorandum of Understanding is hereby dated this _ day of
2007, by and between the City of Roanoke, through its Parks and Recreation Department
("City"), and Roanoke County, through its Parks, Recreation & Tourism Department
("County").
A. PURPOSE:
The parties believe it would be in the best interests of the citizens of the County and the
citizens of the City to define, develop, and expand the framework of cooperation between
the City and County with respect to their activities designed to provide recreation for
persons who have physical, mental, or social disabilities ("Services"). A continuation of
the partnership between the City and the County to provide the Services will provide
taxpayers with improved effectiveness and efficiency in the delivery of the Services and
avoid duplication of programs, thereby saving tax. monies.
B. STATEMENT OF MUTUAL BENEFIT AND INTERESTS:
Benefits to the City include an active partnership with the County to plan, coordinate and
implement the Services for City residents, while adhering to the principles of the
Americans with Disabilities Act of 1990, as amended.
Benefits to the County include designated funding from the City for the provision of the
Services.
c. DUTIES OF THE COUNTY:
1. The County shall operate, fund and manage a year round therapeutic recreation
program serving residents of the City and the County with disabilities. The therapeutic
recreation program shall consist of programs which provide specialized/leisure services
that empower people with disabilities to gain the knowledge and skills for the
development of a leisure lifestyle which meets their interests and needs. Such programs
shall include the following:
(1) the Summer ACE program (a special needs day camp for individuals with
severe and profound developmental disabilities between the ages of 5 and
21);
Memorandunl or Unucrslandmg City and County 3-20-07
(2) the EXCEL program (a year-round recreation, socialization and
skill building program for adults with developmental disabilities);
(3) the Roanoke VIP program (a year-round recreation, socialization and sldll-
building program for adults who are legally blind or have other visual
impairments );
(4) the Fun and Leisure Group (a year-round social and recreational program
for citizens with head injury-related disabilities);
(5) the TRIPS program (a therapeutic recreation incentive program for Blue
Ridge Behavioral Healthcare clients with psychiatric disabilities);
(6) Sign language services and programs, including the HANDS Group
(social opportunities for citizens who are interested in sign language
communication) and KIDSIGN Group (a week-long day camp to
introduce children to sign language through instruction and fun activities);
and
(7) other recreation programs for citizens who have disabilities.
2. The County shall appoint one staff person to be the point of contact for all
communications, negotiations, scheduling, and other matters relating to the Services.
3. The County shall provide a level of Services for the appropriate number of City
residents as set forth in Attachment A in exchange for the level of financial and in-kind
contributions from the City as set out in this Agreement and Attachment A. The level of
Services shall be for at least the seven (7) programs identified in Attachment A.
4. The County shall provide disability awareness training at least one time per year for
City staff on a date and at a time mutually convenient to the parties.
5. The County shall put the City brand, as set forth in Attachment B, on marketing pieces
whenever the Services are promoted. The color brand shall be used whenever the
marketing piece permits color to be used. Otherwise, the non-color brand may be used in
the marketing piece. The size and location in the marketing pieces of the City brand shall
be as agreed to by the parties.
6. The County shall provide staff members of the City guidance when determining
reasonable accommodations for any participant in a recreational program sponsored in
part or in whole by City.
7. The County shall provide to the City, on or before September 1 of each calendar year
this Memorandum of Understanding is in place, a report of participation for the previous
Memornndum of Undersl~nding City nnd County 3-20-07
2
fiscal year (July I to June 30). The report shall include at least all of the information in
Attachment A.
D. DUTIES OF THE CITY;
1. The City shall make an annual financial contribution to the County in support of the
Services provided by the County on or before September 1 of each year this
Memorandum of Understanding is in place. Such payment shall be for the Services being
provided during the fiscal year of the payment being made. The fee due September 1,
2007, shall be $80,000.00, and shall be for the July I, 2007, to June 30, 2008, flscal year.
By October 1 of each fiscal year, a re-evaluation by the City and the County shall be
made to determine the cost of providing the Services for the next fiscal year, and the cost
for the Services provided during that next fiscal year will be divided proportionately
between the City and the County based upon the number of participants from each
jurisdiction in the most recently concluded fiscal year.
2. The City shall appoint one staff person to be the point of contact for all
communications, negotiations, scheduling and other matters relating to the Services.
3. The City shall provide adequate access to program space in facilities and parks owned
and operated by the City for the provision of the Services. Use of these facilities by the
County for the Services will be coordinated through City staff and will be coordinated
with City program schedules.
4. The City shall work with the County to attempt to secure reasonable access to the
facilities owned and operated by organizations with which the City has joint use
agreements, including the YMCA, Roanoke Valley Swimming, Inc., and the Roanoke
City School Board. Use of these facilities by the County for the Services will be subject
to the limitations of any joint use agreement, as well as other limitations imposed by the
owners of such facilities.
5. The City shall provide transportation for participants from a location or locations
agreed to by the parties to any activity included in the Services, but in no event shall the
cost of such transportation exceed $615.00 per fiscal year, such amount to include driver
costs, such as meals and admissions for the driver. Scheduling of transportation will be
coordinated with the transportation needs of other City programs. The City further agrees
to allow the County to purchase additional hours of transportation from the City at a rate
equal to the City's direct costs for the transportation for use in the provision of the
Services. Such direct costs shall include the driver's wages, the driver's meals, mileage
at the applicable reimbursement rate in effect at the time the Services are performed, and
the driver's admissions to any facility. Scheduling of such transportation will be
coordinated with other City program schedules.
6. The City shall provide advertising space in Play, the City's program brochure, for
promoting the Services. The size and location of the advertisement shall be as agreed to
by both parties. The City shall put the County brand, as provided electronically, on
McmorQndum ofUndcrstonding City and County 3-20-07
3
marketing pieces whenever the Services are promoted. The color brand shall be used
whenever the marketing pieces permit color to be used. Otherwise, the non-color brand
may be used in the marketing pieces. The size and location of the County brand in the
marketing pieces shall be agreed to by the parties.
7. City residents participating in the Services under this Agreement, and eligible for
financial assistance pursuant to the City's financial assistance criteria, shall be funded by
the City.
8. Within thirty (30) days of execution of this Agreement by both parties, the City shall
forward to the County $80,000 for Services provided for the period of July 1, 2006, to
June 30,2007.
E. INSURANCE:
(a) Reauirement of insurance. County shall, at its sole expense, obtain and
maintain during the life of this Memorandum of Understanding the insurance
policies and bonds required by this section. Any required insurance policies and
bonds shall be effective prior to the beginning of any work or other perfonnance
by County under this Memorandum of Understanding. The following policies
and coverages are required:
(1) Commercial General Liability. Commercial general liability
insurance shall insure against all claims, loss, cost, damage, expense or liability
from loss of life or damage or injury to persons or property arising out of the
County's performance under this Memorandum of Understanding. The minimum
limits of liability for this coverage shall be $1,000,000.00 combined single limit
for anyone occurrence.
(2) Workers' Compensation. Workers' compensation insurance
covering County's statutory obligation under the laws of the Commonwealth of
Virginia and employer's liability insurance shall be maintained for all its
employees engaged in work under this Memorandum of Understanding.
Minimum limits of liability for employer's liability shall be one hundred thousand
dollars and no cents ($100,000.00) bodily injury by accident each occurrence; five
hundred thousand dollars and no cents ($500,000.00) bodily injury by disease
(policy limit); and one hundred thousand dollars and no cents ($100,000.00)
bodily injury by disease (each employee).
(3) Automobile Liability. The mlIllmum limit of liability for
automobile liability insurance shall be $1,000,000.00 combined single limit
applicable to owned or non-owned vehicles used in the performance of any work
under this Memorandum of Understanding.
(b) Umbrella Coverage. The insurance coverages and amounts set
forth in subsections (1), (2), and (3) of this section may be met by an umbrella
Memorandum ofUnderst.ndins City ond Counly 3-20-07
4
liability policy following the fonn of the underlying primary coverage in a
minimum amount of $1,000,000.00. Should an umbrella liability insurance
coverage policy be used, such coverage shall be accompanied by a certificate of
endorsement stating that it applies to the specific policy numbers indicated for the
insurance providing the coverages required by subsections (1). (2), and (3), and it
is further agreed that such statement shall be made a part of the certificate of
insurance furnished by County to this City.
(c)
requirements:
(3)
(4)
Evidence of Insurance. All insurance shall meet the following
(1)
Prior to execution of this Memorandum of
Understanding, County shall furnish the City a
certificate or certificates of insurance showing the
type, amount, effective dates and date of expiration
of the policies. Certificates of insurance shall
include any insurance deductibles. Such certificates
shall be attached to this Memorandum of
Understanding at the time of execution of this
Memorandum of Understanding and shall be
furnished in a timely fashion to demonstrate
continuous and uninterrupted coverage of all of the
required forms of insurance for the entire term of
this Memorandum of Understanding.
(2)
The required certificate or certificates of insurance
shall include substantially the following statement:
"The insurance covered by this certificate shall not
be canceled or materially altered, except after thirty
(30) days written notice has been received by the
Risk Management Officer for the City of Roanoke. U
The required certificate or certificates of insurance
shaH name the City of Roanoke, its officers,
employees, agents, volunteers and representatives
as additional insureds to the extent permitted by
law.
Insurance coverage shall be in a form and with an
insurance company approved by the City which
approval shall not be unreasonably withheld. Any
insurance company providing coverage under this
Memorandum of Understanding shall be authorized
to do business in the Conunonwealth of Virginia.
Mcmor~ndum ofUndc,^lllnding City ~nd Counly 3-20-07
5
(d) Ranges and Limits. At the end of five (5) years, the City shall have the
right to require increases in the amounts of insurance specified above. Any
adjustments shall bear a reasonable relation to any change in the cost of living or
cost of repair or replacement, as measured by changes in the consumer Price
Index of the United States Bureau of Labor Statistics applicable to the
Conunonwealth of Virginia or comparable measure if the Consumer Price lndex
is no longer being issued.
F. ADDITIONAL PROVISIONS:
1. This Memorandum of Understanding represents the entire agreement between the
parties and supersedes all prior negotiations, representations or agreements, either written
or oral. This Memorandum of Understanding shall not be amended or modified except
by written instrument signed by both parties.
2. The initial tenn of this Memorandum of Understanding shall be from January 1, 2007,
until June 30, 2008. This Memorandum of Understanding shall be renewed for up to four
( 4) additional one-year terms thereafter, unless the Memorandum of Understanding is
sooner terminated. During or after the initial term, either party may terminate this
Memorandum of Understanding for cause or no cause with one year's notice, in writing,
due no later than June 30 of any tenn this Memorandum of Understanding is in force and
effect.
3. All funds for payments required of the City under this Memorandum of Understanding
are subject to the availability of an annual appropriation for this purpose by the City
Council of the City of Roanoke. In the event of nonappropriation of funds by the City
Council of the City of Roanoke for the Services provided under this Memorandum of
Understanding, this Memorandum of Understanding, without tennination charge or other
liability of the City, shall be considered terminated on the last day of the then current
fiscal year or when the appropriation made for the then current year for the Services
covered by this Memorandum of Understanding is spent, whichever event occurs first. If
funds are not appropriated at any time for the continuance of this Memorandum of
Understanding, cancellation will be accepted by the County on thirty (30) days prior
written notice, but failure to give such notice shall be of no effect and the City of
Roanoke shall not be obligated under this Memorandum of Understanding beyond the
date of termination.
4. The provisions oftbis Memorandum of Understanding are for the exclusive benefit of
the parties hereto and not for the benefit of any third person, nor shall this Memorandum
of Understanding be deemed to have conferred any rights, express or implied, upon any
third person unless otherwise expressly provided for herein.
Memorandum of Unclersl~ndinG City and County 3-20.07
6
IN WIlNESS WHEREOF, the parties hereto have executed the same as of the
day and year first above written:
ATTEST:
CITY OF ROANOKE
Stephanie M. Moon, CMC
Acting City Clerk
By:
Darlene L. Burcham,
City Manager
ATTEST:
COUNTY OF ROANOKE
By:
By:
Elmer Hodge
Administrator
Approved as to Form:
Approved as to Execution:
Assistant City Attorney
Assistant City Attorney
MemOflmdum of Understanding City end County 3-20.07
7
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BASIC GUIDELINES FOR USING CITY OF ROANOKE LOGO
1) Do not use a creative "customized" version of the logo without approval of
the director of Communications.
2) The clear space around logo must equal the height of the "R" in the word
Roanoke.
3) The logo may only appear in black or one of the four identity colors when
using a one-color logo.
4) When using a color background, the white backing on the logo must be
used.
5) Do not alter the colors or the character of the logo.
6) Do not distort or stretch the shape of the logo.
FONTS
1) Use Cosmos Light and Medium for titles; never use extra bold.
2) Use Meta Normal-Roman for all headings and subheadings, body copy
and captions.
PMS COLORS
PMS 7469u
C:100 M:20 Y:O K:40
R:1 G:77 8:110
PMS 298u
C:79 M:7 Y:O K:O
R:63 G:166 B:204
PMS 7545u
C:23 M:2 Y:O K:63
R:72 G:84 8:88
PMS 613u
C:O M:4 Y: 1 00 K:30
R:179 G:179 8:0
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 8,2007
RESOLUTION 050807 -4 RATIFYING AND CONFIRMING THE
APPOINTMENT OF WANDA G. RILEY AS CLERK TO THE BOARD OF
SUPERVISORS
WHEREAS, Section 15.2-15380ftheCodeofVirginia, 1950asamended, provides
for the appointment of a Clerk for the Board of Supervisors; and
WHEREAS, Ordinance #62789-4 adopted by the Board of Supervisors of Roanoke
County on June 27, 1989, provides that the Board may appoint a County Clerk who shall
serve at the pleasure of the Board and under the direction of the County Administrator, and
who shall have the duties and responsibilities as set out in said ordinance and in the State
Code; and
WHEREAS, said ordinance provides that if the Board chooses not to appoint a
County Clerk such duties and responsibilities shall be performed by the County
Administrator.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board hereby ratifies and confirms the appointment of Wanda G.
Riley as Clerk to the Board of Supervisors effective Monday, May 14, 2007, said
appointment having been made by the County Administrator.
2. That Wanda G. Riley shall exercise all of the powers and fulfill all of the
duties of Clerk to the Board of Supervisors as provided in Ordinance #62789-4 and as
provided in the Code of Virginia.
On motion of Supervisor Church to adopt the resolution, and carried by the following
recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
A ~OPY TEST(!t IJM
~~/J. 'J,
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc Paul Mahoney, County Attorney
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, MAY 8, 2007
ORDINANCE 050807-5 AUTHORIZING AND APPROVING EXECUTION
OF LEASE AGREEMENTS WITH ROANOKE COUNTY DEPARTMENT
OF SOCIAL SERVICES FOR OFFICE SPACE IN THE SALEM BANK &
TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VIRGINIA,
OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner
of several parcels of land, containing .68 acre, located at 220 East Main Street in the
City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-
13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and
Trust Building; and
WH EREAS, said property was purchased on May 15, 2001, subject to leases
with the County of Roanoke to provide office space for the Department of Social
Services (DSS) and Blue Ridge Behavioral Health Care (BRBH) on the third, fourth, and
fifth floors of the building, and subject to a number of commercial leases for the first and
second floors of the building and the rooftop for antenna space; and
WHEREAS, the County leased the property to the Roanoke County Industrial
Development Authority for the issuance of bonds to finance the purchase, and the
property was leased back to the County for operation of the premises and generation of
the revenue, through the existing leases, for payment of the debt service on the bonds;
and
WHEREAS, Suite 207 of approximately 380 square feet in the Salem Bank and
Trust Building, formerly occupied by BRBH, is currently occupied by DSS staff, with
assigned responsibilities under the Virginia Comprehensive Services Act (CSA), which
requires separate accounting and reimbursement treatment from other DSS
responsibilities; and
WHEREAS, Suite 218, of approximately 1,575 square feet, formerly occupied by
a private business tenant, has not had a formal lease agreement covering its occupation
by DSS during the current 2006-2007 fiscal year; and
WHEREAS, Suites 211 and 218, are now occupied by DSS personnel and these
combined premises of approximately 2,125 square feet require a current lease
agreement which will include reimbursement payments for utility services; and
WHEREAS, by agreement among DSS, General Services, and Finance; the
rental for these premises shall be the same rate per square foot as for the space
occupied by DSS on floors three, four, and five of the Salem Bank and Trust building
and the lease term shall be coincident with the currently existing lease term of DSS in
this building; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on April 24,
2007; and the second reading was held on May 8, 2007.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That lease of approximately 380 square feet of office space in Suite 207,
as shown on attached Exhibit "A", at the Salem Bank and Trust Building, located at 220
East Main Street, Salem, Virginia, to Roanoke County Department of Social Services for
2
use by the Comprehensive Services Act (CSA) offices for an initial lease term of five (5)
years from July 1, 2007, until June 31, 2012, at an initial rental of $4,724.40, payable
monthly in the amount of $393.70, for office space, with an option to renew for one
additional five (5) year term with an annual rental increase of 3.5 percent, is hereby
authorized and approved.
2. That lease of approximately 2,125 square feet of office space in Suites
211 and 218, as shown on attached Exhibit "A", at the Salem Bank and Trust Building,
located at 220 East Main Street, Salem, Virginia, to Roanoke County Department of
Social Services for an initial lease period from July 1, 2007, until June 31, 2012, at an
initial rental of $ 26,350.00, payable monthly in the amount of $ 2,195.83, for office
space, with an option to renew for one additional five (5) year term with an annual rental
increase of 3.5 percent, is hereby authorized and approved.
3. That lease of approximately 1575 square feet of office space in Suite 218,
as shown on attached Exhibit "A", at the Salem Bank and Trust Building, located at 220
East Main Street, Salem, Virginia, to Roanoke County Department of Social Services for
an initial lease period from July 1, 2006, until March 31, 2007, at a rental of $ 19,530.00,
payable monthly in the amount of $ 1,627.50, for office space is hereby authorized and
approved.
4. That the County Administrator or an Assistant County Administrator is
hereby authorized to execute a lease agreement on behalf of the Board of Supervisors
of Roanoke County and to execute such other documents and take such further actions
as are necessary to accomplish this transaction, all of which shall be upon form and
subject to the conditions approved by the County Attorney.
3
5. That the funds generated by this lease shall be placed in the Salem Bank
and Trust Building revenue account.
6. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Wray to adopt the ordinance, and carried by the
following recorded vote:
AYES:
Supervisors McNamara, Church, Altizer, Flora, Wray
NAYS:
None
A IT;; TESTt1
OJJ. ~
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: Anne Marie Green, Director, General Services
Rebecca Owens, Director, Finance
Joe Obenshain, Senior Assistant County Attorney
4
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, MAY 8, 2007
ORDINANCE 050807-6 AUTHORIZING AND APPROVING EXECUTION
OF A LEASE AGREEMENT WITH LENDER'S LEASING CORP., FOR
OFFICE SPACE IN THE SALEM BANK & TRUST BUILDING AT 220
EAST MAIN STREET, SALEM, VIRGINIA, OWNED BY THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner
of several parcels of land, containing .68 acre, located at 220 East Main Street in the
City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-
13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and
Trust Building; and
WHEREAS, said property was purchased on May 15, 2001, subject to leases
with the County of Roanoke to provide office space for the Department of Social
Services (DSS) and Blue Ridge Behavioral Health Care on the third, fourth, and fifth
floors of the building, and subject to a number of commercial leases for the first and
second floors of the building and the rooftop for antenna space; and
WHEREAS, the County leased the property to the Roanoke County Industrial
Development Authority for the issuance of bonds to finance the purchase, and the
property was leased back to the County for operation of the premises and generation of
the revenue, through the existing leases, for payment of the debt service on the bonds;
and
WHEREAS, Suite 205 of approximately 512 square feet in the Salem Bank and
Trust Building, is currently occupied by Lenders Leasing Corp., a Virginia corporation,
on a month-to-month basis since 1988; and
WHEREAS, Lender's Leasing also has the use of two (2) parking spaces but
does not pay for utilities; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on April 24,
2007; and the second reading was held on May 8,2007.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That lease of approximately 512 square feet of office space in Suite 205,
as shown on attached Exhibit "A", at the Salem Bank and Trust Building, located at 220
East Main Street, Salem, Virginia, to Lender's Leasing Corp., a Virginia corporation, for
use by this corporation for its offices for an initial lease term of two (2) years from July 1,
2006, until June 30, 2008, at an initial rental of $5,850.00, payable monthly in the
amount of $487.50, for the first year, and at an annual rate of $6,085.00, payable
monthly in the amount of $507.00, for the second year for office space, with an option to
renew for one additional two (2) year term with an annual rental increase of 4 percent,
is hereby authorized and approved. The lease also provides for reimbursement to the
County for the tenant's proportionate share of the utility costs.
2. That the County Administrator or an Assistant County Administrator is
hereby authorized to execute a lease agreement on behalf of the Board of Supervisors
2
of Roanoke County and to execute such other documents and take such further actions
as are necessary to accomplish this transaction, all of which shall be upon form and
subject to the conditions approved by the County Attorney.
3. That the funds generated by this lease shall be placed in the Salem Bank
and Trust Building revenue account.
4. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Wray to adopt the ordinance, and carried by the
following recorded vote:
AYES:
Supervisors McNamara, Church, Altizer, Flora, Wray
NAYS:
None
A JJ.PY TESTE:
. bJ~) ~g . ftM;J/))
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: Anne Marie Green, Director, General Services
Rebecca Owens, Director, Finance
Joe Obenshain, Senior Assistant County Attorney
3
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 8, 2007
RESOLUTION 050807-7 APPROVING THE FISCAL YEAR 2007-2008
BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides
that the governing bOdy of the County shall prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues and borrowings for the ensuing
fiscal year; and
WHEREAS, a brief synopsis of said budget was published as required by the
provisions of Section 15.2-2506 of the State Code, and the public hearing as required
thereon was held on April 24, 2007.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual budget for Fiscal Year 2007-2008
for Roanoke County, Virginia, as shown on the attached Schedules.
2. That the preparation and approval of this budget is for informative and fiscal
planning purposes only.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
A ~~YTErE:XIfp
J~, ~ ,~ 'ill)
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: Brent Robertson, Director, Management & Budget
Rebecca Owens, Director, Finance
Diane Hyatt, Chief Financial Officer
Paul Mahoney, County Attorney
Joseph Sgroi, Director, Human Resources
John Chambliss, Assistant County Administrator
Dan O'Donnell, Assistant County Administrator
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 8,2007
ORDINANCE 050807-8 APPROPRIATING FUNDS FOR THE 2007-08
FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, a public hearing was
held on April 24, 2007 concerning the adoption of the annual budget for Roanoke
County for fiscal year 2007-08; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 8, 2007, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
and
WHEREAS, the first reading of this appropriation ordinance was held on April 24,
2007, and the second reading of this ordinance was held on May 8, 2007, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2007, and ending June 30, 2008, for the functions and
purposes indicated:
County of Roanoke
Adopted FY 2007-2008 Budget
May 8, 2007
Revenues:
General Fund:
General Government $ 162,380,280
Comprehensive Services 6,580,006
E-911 Maintenance 477,958
Law Library 41,648
Life Skills Mentoring Program 295,445
SB&T -Social Services Building 444,580
Recreation Fee Class 1,173,706
Internal Services 4,026,640
County Garage 613,415
Total General Fund $ 176,033,678
Debt Service Fund - County $ 4,476,004
Capital Projects Fund
Transfer from General Fund 5,746,935
Total Capital Projects Fund $ 5,746,935
Internal Service Fund - Risk Management $ 991,779
School Funds:
Operating $ 135,091,375
Nutrition 4,974,000
Capital 1,153,442
Debt 9,500,487
Bus 760,000
Regional Alternative School 520,437
Laptop Insurance Reserve 549,495
Grant 5,123,147
z
Textbook 1,307,185
Total School Fund $ 158,979,568
Total All Funds $ 346,227,964
Expenditures:
General Govenunent:
General Administration
Board of Supervisors $ 394,076
County Administrator 292,464
Public Information 248,452
Asst. Co. Administrators 367,144
Human Resources 674,274
County Attorney 510,978
Economic Development 686,494
Total General Administration $ 3,173,882
Constitutional Officers
Treasurer $ 787,273
Commonwealth Attorney 851,503
Commissioner of the Revenue 813,516
Clerk of the Circuit Court 979,673
Sheriff's Office 1,633,644
Care & Confinement of Prisoners 5,361,593
Total Constitutional Officers $ 10,427,202
Judicial Administration
Circuit Court $ 197,068
General District Court 40,878
Magistrate 1,655
J & DR Court 18,429
Court Service Unit 857,405
Total Judicial Administration $ 1,115,435
Management Services
Real Estate Assessments $ 929,291
Finance 1,240,426
Public Transportation 380,476
3
Management and Budget 260,549
Procurement Services 407,860
Total Management Services $ 3,218,602
Public Safety
Police $ 11,704,863
Fire and Rescue 10,896,200
Total Public Safety $ 22,601,063
Community Services
General Services $ 325,433
Solid Waste 4,788,335
Community Development 5,055,580
Building Maintenance 2,221,379
Total Community Services $ 12,390,727
Human Services
Grounds Maintenance $ 2,100,790
Parks and Recreation 2,519,500
Public Health 527,668
Social Services 7,279,792
Contributions-Human Service, Cultural,
Tourism 731,794
Library 2,664,749
V A Cooperative Extension 94,129
Elections 298,990
Total Human Services $ 16,217,412
Non-Departmental
Employee Benefits $ 3,808,971
Miscellaneous 1,291,500
Internal Service Charges 3,749,000
Total Non-Departmental $ 8,849,471
Transfers to Other Funds
Transfer to Debt - General & Schools $ 10,393,396
Transfer to Capital 5,746,935
Transfer to Schools 62,450,497
4
Transfer to E-911 357,958
Transfer to Schools - Dental Insurance 452,299
Transfer to Internal Services 992,767
Transfer to Comprehensive Services 3,753,000
Transfer to County Garage 139,634
Total Transfers to Other Funds $ 84,286,486
Unappropriated Balance
Board Contingency $ 100,000
Total General Government $ 162,380,280
Comprehensive Services $ 6,580,006
E-911 Maintenance $ 477,958
Law Library $ 41,648
Life Skills Mentoring Program $ 295,445
S B& T - Social Services Building $ 444,580
Recreation Fee Class $ 1,173,706
Internal Services
Management Information Systems $ 3,358,145
Communications 668,495
County Garage 613,415
Total Internal Services $ 4,640,055
Total General Fund
$
176,033,678
Debt Service Fund - County
$
4,476,004
Capital Projects Fund
$
5,746,935
Internal Services Fund - Risk Management
$
991,779
5
School Funds:
Operating $ 135,091,375
Nutrition 4,974,000
Capital 1,153,442
Debt 9,500,487
Bus 760,000
Regional Alternative School 520,437
Laptop Insurance Reserve 549,495
Grant 5,123,147
Text Book 1,307,185
Total School Funds $ 158,979,568
Total All Funds $ 346,227,964
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one department to
another.
3. That all funded outstanding encumbrances, both operating and capital, at
June 30, 2007, are re-appropriated to the 2007-08 fiscal year to the same department
and account for which they are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project or until
the Board of Supervisors, by appropriate action, changes or eliminates the
appropriation. Upon completion of a capital project, staff is authorized to close out the
project and transfer to the funding source any remaining balances. This section applies
to appropriations for Capital Projects at June 30, 2007, and appropriations in the 2007-
08 budget.
6
5. That all school fund appropriations remaining at the end of the 2006-07 fiscal
year not lapse but shall be appropriated to the School Capital Fund in fiscal year 2007-
08 as follows:
a.) Two-thirds of the year end balance in the school operating fund will be allocated
to the Major School Capital Reserve;
b.) One-third of the year end balance in the school operating fund, not to exceed
$1,000,000, will be allocated to the Minor School Capital Reserve;
c.) If the one-third allocation to the Minor School Capital Reserve exceeds
$1,000,000, the excess will be added to the Major School Capital Reserve.
6. That all General Fund unexpended appropriations at the end of the 2006-07
fiscal year not lapse but shall be re-appropriated, as provided by Resolution 122104-4,
as follows:
a) 40% of these unexpended appropriations shall be transferred to the un-
appropriated Minor County Capital Fund Reserve;
b) 60% of these unexpended appropriations shall be re-appropriated to the same
department for expenditure in fiscal year 2007-08.
7. That all General Fund revenues collected in excess of appropriated revenues
shall be re-appropriated, as provided by Resolution 122104-5, as follows:
a.) Revenues in excess of budget will first be allocated to the General Fund Un-
appropriated Balance, until the maximum amount for the current year is met, as
specified in the General Fund Un-appropriated Balance Policy, as adopted by
Resolution 122104-2;
7
b.) The remainder of revenues in excess of budget will then be allocated to the
Major County Capital Fund Reserve
8. Rescue fees collected by the Fire & Rescue Department in excess of
budgeted amounts will be re-appropriated and allocated to the Fire and Rescue Capital
Reserve.
9. That Two Million Dollars from the Unappropriated Fund Balance is hereby
appropriated to a Reserve for Contingency for unanticipated or emergency expenditures
that may arise during the 2007-08 fiscal year; and money allocated to the Reserve for
Contingency must be appropriated by the Board of Supervisors before such money may
be expended.
10. This ordinance shall take effect July 1, 2007.
On motion of Supervisor Wray to adopt the ordinance, and carried by the
following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
A TIPY TESTEXI!e
01~,~' C 7JIJ)
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: Brent Robertson, Director, Management & Budget
Rebecca Owens, Director, Finance
Diane Hyatt, Chief Financial Officer
Paul Mahoney, County Attorney
Joseph Sgroi, Director, Human Resources
John Chambliss, Assistant County Administrator
Dan O'Donnell, Assistant Administrator
8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 8,2007
RESOLUTION 050807-9 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for May 8,
2007, designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 4,
inclusive, as follows:
1. Approval of minutes - April 10 and April 24, 2007
2. Resolution of appreciation to Rose M. Carter, Community Development
Department, upon her retirement following seventeen years of service
3. Request from the schools to accept and appropriate dual enrollment funds in the
amount of $46,709.35
4. Confirmation of Appointments
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES:
NAYS:
Supervisors Wray, Church, Altizer, Flora, McNamara
None
A ~PYTESTEa
Mn~ ~~ . I/tw
Diane S. Childers, CMC
Clerk to the Board of Supervisors
cc: Dr. Lorraine Lange, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 8,2007
RESOLUTION 050807-9.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ROSE M.
CARTER, COMMUNITY DEVELOPMENT DEPARTMENT, UPON HER
RETIREMENT AFTER SEVENTEEN YEARS OF SERVICE
WHEREAS, Rose M. Carter was first employed by Roanoke County on July 5, 1989,
in the Community Development Department as a permit clerk; and
WHEREAS, Ms. Carter retired from Roanoke County on May 1, 2007, as a
Customer Service Representative II, after seventeen years and ten months of service; and
WHEREAS, Ms. Carter provided valuable assistance to homebuilders, developers,
home owners, and realtors with the processing and issuance of building permits and
business licenses, and scheduling of inspections for various developments in the County;
and
WHEREAS, Ms. Carter, through her employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to ROSE M. CARTER for more than seventeen years of capable, loyal, and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES:
NAYS:
Supervisors Wray, Church, Altizer, Flora, McNamara
None
A CljYTES]' f l
~ p ~ . JiM)])
Diane S. Childers, CMC
Clerk to the Board of Supervisors
2
ACTION NO. A-050807 -9.b
ITEM NO.
J-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 8, 2007
AGENDA ITEM:
Request from the schools to accept and appropriate dual
enrollment funds in the amount of $46,709.35
SUBMITTED BY:
Dr. Cecil Snead
Director of Instruction
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools and Virginia Western Community College(VWCC) have an
agreement whereby the college provides college level courses in English, US History, and
certain vocational subjects. The courses are taught by Roanoke County teachers who
meet the college's criteria for adjunct professors. Monies that have been collected exceed
the expenses; therefore, a request for appropriation of additional funds is necessary.
Roanoke County Schools collected a total of $225,931.95 from the dual enrollment
program: $116,515 in tuition from 1,202 students, and $209,416.95 from VWCC for
services rendered. The school division owes VWCC $279,222.60 for tuition, technology
and college service fees. The difference between what was collected and what was spent
is $46,709.35. The schools would like this additional revenue appropriated to the
instructional budget.
FISCAL IMPACT:
The revenues and the expenditures for the instructional budget will be increased by
$46,709.35.
STAFF RECOMMENDATION:
Roanoke County Schools requests $46,709.35 of additional revenues from the dual
enrollment program be recognized and appropriated to the instructional budget.
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
Yes No Absent
Mr. Wray ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. Flora ~ D D
Mr. McNamara ~ D D
c: Dr. Lorraine Lange, School Superintendent
Brenda Chastain, Clerk, School Board
Rebecca Owens, Director, Finance
2
ACTION NO. A-050807-9.c
ITEM NO.
J-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 8, 2007
AGENDA ITEM:
Confirmation of committee appointment
SUBMITTED BY:
Diane S. Childers, CMC
Clerk to the Board
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Roanoke Valley-Alleghany Regional Commission
Chairman McNamara advised that the three-year terms of Michael A. Wray and Kevin
Hutchins, elected representatives, will expire on June 30, 2007. He also stated that the
three-year term of Dean Martin, citizen representative, will expire on June 30, 2007.
Mr. Wray, Mr. Hutchins, and Mr. Martin have advised that they are willing to serve
additional three-year terms that will expire on June 30, 2010. There was a consensus of
the Board to add confirmation of these three appointments to the consent agenda.
VOTE:
Supervisor McNamara motion to approve staff recommendation
Motion Approved
Yes No Abs
Mr. Wray ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. Flora ~ D D
Mr. McNamara ~ D D
c: Roanoke Valley-Alleghany Regional Commission File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 8, 2007
RESOLUTION 050807-10 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
A COpy TESTE:
Diane S. Childers, CMC, Clerk
Roanoke County Board of Supervisors