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Home My WebLink About6/12/2007 - Adopted Board Records ACTION NO. A-061207-1 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 12, 2007 AGENDA ITEM: Request for reappointment of Special Assistant for Legislative Relations, authorization to continue an agreement, and an appropriation of funds SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This action reappoints Eldon James & Associates, Inc. as Roanoke County's Special Assistant for Legislative Relations. It also continues the agreement with Mr. James previously approved. Finally, it appropriates funds for this agreement from the Unappropriated Balance. FISCAL IMPACTS The County will pay Eldon James & Associates, Inc. for the services of the Special Assistant $21,600 annually (240 hours at the rate of $90 per hour). Additional hours will be paid at a rate of $90 per hour and shall not exceed a total of 266 hours annually or a total payment of $24,000 annually. STAFF RECOMMENDATION: It is recommended that the Board (i) reappoint Eldon James & Associates, Inc. as Special Assistant for Legislative Relations, and (ii) appropriate $24,000 from the Board's FY 2007-2008 Unappropriated Balance for these purposes. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray ~ D D Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora ~ D D Mr. McNamara ~ D D c: Paul Mahoney, County Attorney Rebecca Owens, Director, Finance 2 ACTION NO. A-061207-2 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 12, 2007 AGENDA ITEM: Request to accept and appropriate $252,502 from the Town of Vinton and authorize Parks, Recreation and Tourism to pay for the construction of a ball field at Vinyard Park SUBMITTED BY: Mark Courtright Assistant Director of Parks APPROVED BY: Elmer Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In 2003, the Town of Vinton began planning for improvements to the Vinton War Memorial building and grounds. Also located on the grounds of the War Memorial was the Jaycee baseball field and batting cages, utilized by the Vinton Booster Club. Early design concepts for the facility showed the need to relocate the batting cages. This resulted in the Town of Vinton funding the construction of a new two lane batting cage system at Goode Park and a four lane batting cage system at Vinyard Park for the Vinton Booster Club softball and baseball program. Additional design issues in 2005 concluded that the need for expanded parking would require the elimination of the Jaycee baseball field. Town officials and parks and recreation staff met with the Vinton Booster Club to discuss this issue and agreed that a replacement ball field would be constructed at Vinyard Park. The Town of Vinton agreed to fund the project at a cost of $252,502 and Roanoke County Parks, Recreation, and Tourism agreed to manage the design and construction of the new field. Parks and Recreation staff will also provide the final infield grading and the soil preparation and seeding of the outfield areas which will complete the installation of the infield. Parks staff prefers to complete these type tasks with all new ballfield projects as they have the expertise to ensure Roanoke County field standards are met. Construction for the ballfield has begun and the project is estimated to be completed in the fall of 2007. The construction schedule was coordinated with the Vinton Booster Club, and controls were put into place to permit work to take place during their league season. Barring unforeseen circumstances the field should be ready to play in the spring of 2008. We would like to publicly thank Kevin Boggess, Vinton Town Manager, and the Vinton Town Council for their support and cooperation in helping to maintain quality recreation facilities for the citizens of Roanoke County and the Town of Vinton. FISCAL IMPACT: None to Roanoke County ALTERNATIVES: 1. Accept and appropriate $252,502 from the Town of Vinton to Roanoke County to pay for the construction of a ball field in Vinyard Park. 2. Do not accept $252,502 from Vinton and require them to pay the contractor directly. STAFF RECOMMENDATION: Staff recommends Alternative 1: Accept and appropriate $252,502 from the Town of Vinton and authorize Parks and Recreation to pay for the construction of a ball field at Vinyard Park. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray rL<l D D Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora rL<l D D Mr. McNamara rL<l D D c: Mark Courtright, Assistant Director of Parks Pete Haislip, Director, Parks, Recreation, & Tourism Rebecca Owens, Director, Finance Kevin Boggess, Vinton Town Manager 2 ACTION NO. A-061207-3 ITEM NO. E-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 12,2007 AGENDA ITEM: Request for approval and appropriation of grant funds on behalf of Unified Human Services Transportation System (RADAR) SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Unified Human Services Transportation System (RADAR) who operates the CORTRAN program on behalf of Roanoke County has been advised by the Virginia Department of Rail and Public Transportation that their equipment grant has been amended to provide an addition $7,700 to be the State match for the purchase of two replacement vans and for the purchase of software. The State monies must pass through a local government sponsor. The Federal dollars have been allocated directly to RADAR and they will provide the required local match. No new Roanoke County dollars are required for this program. FISCAL IMPACT: The $7,700 pass through grant of state monies from the Virginia Department of Rail and Public Transportation to RADAR requires no new funding from Roanoke County. The Federal share is allocated directly to RADAR and RADAR will provide the local match. STAFF RECOMMENDATION: Staff recommends accepting the State Grant on Behalf of RADAR and appropriating said monies for the purchase of the capital equipment. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray rL<l D D Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora ~ D D Mr. McNamara rL<l D D c: John Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance 2 ACTION NO. A-061207-4 ITEM NO. E-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 12, 2007 AGENDA ITEM: Request for authorization to execute a performance agreement between Roanoke County, Roanoke County Economic Development Authority (EDA), and Virginia Air Distributors, Inc. SUBMITTED BY: Doug Chittum Economic Development Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Virginia Air Distributors is an independent wholesale distributor of HVAC equipment and supplies with 14 locations in Virginia, West Virginia, North Carolina, Ohio, and Pennsylvania. They are experiencing dramatic growth in both sales volume and employment and have outgrown their current Roanoke location. After conducting a regional site search Virginia Air has purchased 1.7 acres located off Plantation Road and Walrond Drive for the purpose of constructing a new facility allowing for future growth. The site is adjacent to Walrond Park and the company has worked closely with Roanoke County during the site planning process. To develop the site, off site public infrastructure improvements were needed that required the granting of easements by the County in exchange for certain improvements to Walrond Park that will be performed by the company. The Board of Supervisors took action on this matter at its last meeting. A performance agreement has been negotiated under the guidelines of the County's adopted Public Private Partnership Policy. The general terms of the agreement are as follows: . Virginia Air will construct a 23,000 square foot office and distribution facility representing a $2m investment by December 31, 2007. · The company will construct public infrastructure improvements including water and sewer extensions to Western Virginia Water Authority standards and storm water detention facilities as required by the County and the Commonwealth. These improvements include off site improvements to Walrond Park. . After completing these improvements, obtaining a final Certificate of Occupancy and operating at the new facility for a full year, the EDA shall make a grant equal to one year of new local tax revenue with funds provided by the County in an amount not to exceed $100,000. FISCAL IMPACT: Per the performance agreement the economic development grant will be calculated as a reimbursement based on actual new tax revenues, therefore the financial impact will be in the form of forgone revenue. No current funds are needed. However, significant future revenues to the County as well as new jobs will be created as a result of this project. STAFF RECOMMENDATION: Staff recommends authorizing the execution of a performance agreement between Roanoke County, Roanoke County Economic Development Authority, and Virginia Air Distributors, Inc. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray ~ D D Mr. Church ~ D D Mr. Altizer [g] D D Mr. Flora rL<l D D Mr. McNamara ~ 0 0 c: Doug Chittum, Director, Economic Development Rebecca Owens, Director, Finance Paul Mahoney, County Attorney Economic Development Authority 2 ACTION NO. A-061207-5 ITEM NO. E-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 12, 2007 AGENDA ITEM: Request for authorization to execute a performance agreement between Roanoke County, Roanoke County Economic Development Authority, and Kroger Limited Partnership SUBMITTED BY: Doug Chittum Economic Development Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Kroger Limited Partnership recently purchased a 22.86 acre tract of land located in the Valley Gateway Business Park for the purpose of constructing a new retail shopping center. A new 84,000 square foot Kroger grocery store will serve as the anchor to the center. The center will also house a 21 ,900 square foot retail small shop facility as well as a Kroger fuel center, and four additional out parcels allowing for four separate retail facilities. Cost to construct the Kroger store project and necessary public infrastructure to serve the new center is estimated to be $22m. It is further estimated that the Kroger store will generate in excess of $500,000 per year in new tax revenue to Roanoke County. At full build out, the new center should generate in excess of $1.5m in new tax revenue to the County. A draft performance agreement (attached) has been negotiated between Kroger, Roanoke County and the Roanoke County Economic Development Authority. The general terms of the agreement follow the County's adopted Public Private Partnership guidelines and are as follows: 1) Kroger Limited Partnership will develop the Valley Gateway site in the manner described above. 2) Kroger will construct all necessary public infrastructure improvements related to the development including water and sewer extensions, on and off site storm water detention facilities as required by the County and the Commonwealth, and public highway improvements to Challenger Avenue and Valley Gateway Boulevard built to VDOT standards. 3) Upon completion of the Project the EDA shall, with funds provided by the County, make a grant to the company in an amount equal to one year of new tax revenues generated by the new Kroger grocery store and fuel center. FISCAL IMPACT: Per the performance agreement the economic development grant will be calculated as a reimbursement based on actual new tax revenues, therefore the financial impact will be in the form of forgone revenue. No current funds are needed. However, significant future revenues to the County will be created as well as new jobs as a result of this project. STAFF RECOMMENDATION: Staff recommends authorizing the execution of a performance agreement between Roanoke County, Roanoke County Economic Development Authority, and Kroger Limited Partnership. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray [g] D 0 Mr. Church rL<l D D Mr. Altizer [g] 0 D Mr. Flora [g] D D Mr. McNamara D ~ 0 c: Doug Chittum, Director, Economic Development Rebecca Owens, Director, Finance Paul Mahoney, County Attorney Economic Development Authority 2 ACTION NO. A-061207-6 ITEM NO. E-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 12, 2007 AGENDA ITEM: Appropriation of funding to construct traffic signalization at the intersection of Challenger Avenue and Valley Gateway Boulevard SUBMITTED BY: Doug Chittum Economic Development Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: When the Valley Gateway Business Park was created in 1997 it was the County's intent to construct a three-way traffic signalization at the intersection of Challenger Avenue and Valley Gateway Boulevard when the warrants were met and approved by VDOT. This commitment was further evidenced in 1997 when the County stated in the Performance Agreement with Integrity Windows that we would use our best efforts to bring about the location of a traffic signal at the before-mentioned intersection. This commitment by the County was critical in attracting Integrity to their site in Valley Gateway. Integrity has since doubled the size of their facility making the location of a traffic signal even more important to their operation. Recognizing the increase in traffic that will occur due to proposed additional development in this area, a recent traffic study has called for the construction of this signal, and VDOT has agreed that the warrants will be met with the traffic volumes that will soon be experienced. Last year in anticipation of this situation, the County provided funding in the amount of $10,000 for VDOT to design the signal. Total cost to construct the signal is estimated to be $200,000. Therefore, additional funding is needed to construct this important public infrastructure improvement. FISCAL IMPACT: $96,766.44 is currently available in the Valley Gateway Infrastructure Capital Account. The additional funding needed for this project is available in the Public Private Partnership Capital Account for Economic Development. STAFF RECOMMENDATION: Staff recommends appropriating $125,000 from the Public Private Partnership Capital Account to the Valley Gateway Infrastructure Account (allowing for contingency) for the purpose of constructing this traffic signalization, thus honoring the County's commitment to provide this safety enhancing amenity to the citizens and businesses that are affected by increasing traffic in this area. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray rL<l D D Mr. Church rL<l D D Mr. Altizer ~ D D Mr. Flora rL<l D D Mr. McNamara D rL<l D c: Doug Chittum, Director, Economic Development Rebecca Owens, Director, Finance Paul Mahoney, County Attorney Economic Development Authority 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2007 RESOLUTION 061207-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM 1- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for June 12, 2007, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of minutes - May 8,2007 (Joint meeting with the Town of Vinton) and May 22, 2007 2. Resolutions of appreciation to the following individuals upon their retirements: (a.) Elizabeth Dennis, Parks, Recreation and Tourism Department, after thirty years of service (b.) Paul Lipscomb, General Services Department, after twenty-seven years of services (c.) Danny L. Wood, Fire and Rescue Department, after twenty-two years of service (d.) Deborah Ladd, Information Technology Department, after five years of service 3. Request from the schools to accept and appropriate Medicaid funds in the amount of $40,000 4. Request to accept Amber Wood Court and Whittier Court into the Virginia Department of Transportation Secondary System, Catawba Magisterial District 5. Designation of voting delegate and alternate to the National Association of Counties Conference, July 13-17, 2007 6. Confirmation of Committee appointments That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None A COPY TESTE: ~~.~ Wanda G. Riley, CPS Clerk to the Board of Supervisors Cc: Dr. Jessica McClung, Director, Special Education & Pupil Personnel Services Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance Arnold Covey, Director, Department of Community Development Teresa Becher, Transportation Engineering Manager 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12,2007 RESOLUTION 061207-7.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ELIZABETH DENNIS, PARKS, RECREATION AND TOURISM DEPARTMENT, UPON HER RETIREMENT AFTER THIRTY YEARS OF SERVICE WHEREAS, Elizabeth Dennis was employed by Roanoke County on September 16, 1976, as a Recreation Program Supervisor for the Parks, Recreation and Tourism Department; and WHEREAS, Ms. Dennis retired from Roanoke County on June 1,2007, after thirty years and nine months of service with the Parks, Recreation and Tourism Department; and WHEREAS, Ms. Dennis was responsible for developing the first publicly funded recreation program for individuals with disabilities in Roanoke County and the Roanoke Valley; and WHEREAS, Ms. Dennis developed programs that were nationally recognized for their excellence; and WHEREAS, Ms. Dennis served the citizens of Roanoke County and the Roanoke Valley as an influential advocate for persons with disabilities and worked tirelessly to ensure access to County facilities for all citizens; and WHEREAS, Ms. Dennis, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens with disabilities. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ELIZABETH DENNIS for more than thirty years of exceptional, devoted, and enthusiastic service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None A COPY TESTE: ~ Vd.~ Wanda G. Riley, CPS Clerk to the Board of Supervisors 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2007 RESOLUTION 061207-7.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO PAUL LIPSCOMB, GENERAL SERVICES DEPARTMENT, UPON HIS RETIREMENT AFTER TWENTY-SEVEN YEARS OF SERVICE WHEREAS, Paul Lipscomb was employed by Roanoke County on October 10, 1979, as a solid waste equipment operator in the General Services Department; and WHEREAS, Mr. Lipscomb retired from Roanoke County on June 1, 2007, after twenty-seven years and eight months of service with the General Services Department; and WHEREAS, Mr. Lipscomb was an outstanding employee and exemplified the highest standards of positive public service; and WHEREAS, Mr. Lipscomb, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to PAUL LIPSCOMB for more than twenty-seven years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: NAYS: Supervisors Wray, Church, Altizer, Flora, McNamara None A COPY TESTE: . ~Vd,~ Wanda G. Riley, CPS ' Clerk to the Board of Supervisors 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2007 RESOLUTION 061207-7.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DANNY L. WOOD, FIRE AND RESCUE DEPARTMENT, UPON HIS RETIREMENT AFTER TWENTY-TWO YEARS OF SERVICE WHEREAS, Danny L. Wood was employed by Roanoke County on September 17, 1984, as a firefighter in the Fire and Rescue Department; and WHEREAS, Mr. Wood retired from Roanoke County on June 1,2007, after twenty- two years and eight months of service with the Fire and Rescue Department; and WHEREAS, Mr. Wood performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Mr. Wood through his commitment to firefighter safety has been instrumental in the on-going certification and maintenance of the department's self- contained breathing apparatus, including the incorporation of a new system in 2003; and WHEREAS, Mr. Wood, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens by providing continual fire and emergency medical responses. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DANNY L. WOOD for more than twenty-two years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: NAYS: Supervisors Wray, Church, Altizer, Flora, McNamara None A COPY TESTE: ~O- Yd. w.~ Wanda G. Riley, CPS Clerk to the Board of Supervisors 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2007 RESOLUTION 061207-7.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DEBORAH LADD, INFORMATION TECHNOLOGY DEPARTMENT, UPON HER RETIREMENT AFTER FIVE YEARS OF SERVICE WHEREAS, Deborah Ladd was employed by Roanoke County on April 15, 2002, by the Information Technology Department as a systems analyst; and WHEREAS, Ms. Ladd provided support for the offices of Real Estate Valuation, Commissioner of Revenue, and Treasurer; and WHEREAS, Ms. Ladd retired from Roanoke County on June 1, 2007, after five years and one month of service with the Information Technology Department; and WHEREAS, Ms. Ladd, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DEBORAH LADD for more than five years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: NAYS: Supervisors Wray, Church, Altizer, Flora, McNamara None A COpy TESTE: . ~W.~ Wanda G. Riley, CPS Clerk to the Board of Supervisors ACTION NO. A-061207-7.e ITEM NO. 1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 12,2007 Request for Appropriation of Medicaid Funds AGENDA ITEM: SUBMITTED BY: Dr. Jessica McClung Director of Special Education and Pupil Personnel Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools bills for direct services rendered to Medicaid eligible students. Effective July 1,2006 new Medicaid regulations went into effect that required each school division to estimate interim rates for 2006-2007 school claims based on local costs. The state can no longer reimburse using state wide rates under the federal Medicaid regulations. At the present time, RCPS has collected approximately $49,000 in interim payments. At the end of the 2006-2007 school year, a cost report will be submitted and a final payment will be based on this report. At best estimate, this process will be completed in November 2007. Any deficit between the final and interim payments will be offset with 2007-2008 revenues; therefore, this funding is requested on a year to year basis. The costs associated with and the certification requirements of current personnel have increased due to the constantly changing Medicaid Regulations. The total appropriation request is $40,000. Included in the request are Medicaid related licensure costs totaling $1,600; equipment costs totaling $36,300; and testing costs totaling $2,100. FISCAL IMPACT: The school operating budget will be increased by $40,000. STAFF RECOMMENDATION: Roanoke County Schools requests that a total of $40,000 be appropriated as requested. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray ~ D D Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora ~ D D Mr. McNamara ~ D D c: Dr. Jessica McClung, Director, Special Education & Pupil Personnel Services Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 12th DAY OF JUNE 2007 ADOPTED THE FOLLOWING: RESOLUTION 061207-7.f REQUESTING ACCEPTANCE OF AMBER WOOD COURT AND WHITTLER COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form LA-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to S33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Moved by: Seconded by: Yeas: Nays: Supervisor Altizer None Required Supervisors Wrav. Church. Altizer. Flora, McNamara None A Copy Teste: ~,~s~ Clerk to the Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Teresa Becher, Transportation Engineering Manager I hereby certify that the foregoing is a true and correct copy of Resolution 061207-7.f adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, June 12,2007. Brenda J. Holton, CMC Deputy Clerk to the Board 2 CI.I .... o ~ (!) C .. u S E r./'J ~ C+-; .'!I o -< 8 (!) .. ,.... 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'" ~r<r"{ /~ i ~ ~ ~-~ Q '\ ~~ WI.Y.Q:!'~~} I ~-f.~ ~ --" VfJ 0F\~ ~.'';~~'- . L SITE ~ d!if ~,., ~ \r;; \.J-l~[. ~ ~ vJCINITY MAP ,7 ... , "" ~ "-- \.. NORTH -<j I--- \- - - _ . l""IS or 100 IT,IIl flOOO ~ lOT J I Sf/rllllfMrR j/,wAGrJJrtlt AI/(',;' " .:!: 00 C"I \0 ::tt: ~ r ~ (j 2 UJ en 11J16 lOT 7 "'" a o o ~ 10 PROPOSED ADDITION SHOWN IN ORA Y DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES Miles Feet Feel Houses Amber Wood Court - from the intersection with Wood Haven Road (VA Sec Rle # 628) to its cul-de-sac. WhittIer Court - from the intersection with Amber Wood Court to ils cul-de-sac. 0.13 40 28 12 003 40 28 6 " , ., ROANOKE COUN TY DEPARTMENT OF COMMUNlIY DEVElOPMENT Timber Ridge, Section 2 Acceptance of Amber Wood Court and WhittleI' COUll into the Virginia Department of Transportation Secondary Systcm. .A ."'--- ACTION NO. A-061207-7.q ITEM NO. 1-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 12,2007 AGENDA ITEM: Designation of voting delegate and alternate to the National Association of Counties Conference, July 13-17, 2007 SUBMITTED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The National Association of Counties (NACo) Annual Conference will be held July 13-17, 2007, in Richmond, Virginia. Supervisors Altizer and Wray plan to attend this conference. NACo has requested that the County submit the name of the voting delegate and alternate representing Roanoke County at the business meeting. Supervisors Altizer and Wray have both indicated their willingness to serve in this capacity. The Credentials Identification Form must be returned to NACo by June 29, 2007. STAFF RECOMMENDATION: As the senior member of the Board of Supervisors who will be attending the conference, it is recommended that Mike Altizer be designated as the voting delegate, and that Mike Wray be designated the alternate for the NACo annual conference and that the credentials form be forwarded to NACo. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray ~ D D Mr. Church rL<l D D Mr. Altizer ~ D D Mr. Flora rL<l D D Mr. McNamara ~ D D c: Supervisor Mike Altizer NACo File 2 ACTION NO. A-061207-7.h ITEM NO. 1-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 12, 2007 AGENDA ITEM: Confirmation of committee appointments SUBMITTED BY: Wanda G. Riley, CPS Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Court Community Corrections Program Regional Community Criminal Justice Board The three-year term of John M. Chambliss, Jr., will expire on July 1, 2007, and Mr. Chambliss has advised that he is willing to serve an additional term. It was the consensus of the Board to make this appointment, and the Clerk was directed to place confirmation on the consent agenda. 2. Parks and Recreation Advisory Commission (Appointed by District) The three-year term of Randy Smith, Hollins Magisterial District, will expire on June 30, 2007, and Mr. Smith has resigned from the committee. Supervisor Flora nominated Troy Kincer to serve as the Hollins Magisterial District appointee for a three-year term, and requested that the Clerk place confirmation of his appointment on the consent agenda. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray L8l D D Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora ~ D D Mr. McNamara L8l D D c: Committee files Court Community Corrections Program Regional Community Criminal Justice Board Parks and Recreation Advisory Commission (Appointed by District) 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 12, 2007 RESOLUTION 061207-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None A COPY TESTE: ~~,Y;~~~ Clerk to the Board of Supervisors