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HomeMy WebLinkAbout7/10/2007 - Regular Roanoke County Board of Supervisors Agenda July 10, 2007 Good afternoon and welcome to our meeting for July 10, 2007. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend Tom Lee Windsor Hills United Methodist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1. Request from the Information Technology Department to receive and appropriate reimbursement in the amount of $4,452.35 for time and resources committed as part of the 800MHz Radio Rebanding project. (Elaine Carver, Director of Information Technology) 1 F. FIRST READING OF ORDINANCES 1. First reading of ordinances to exercise options and authorize the acquisition of certain real estate for the Fleet Maintenance Facility, Hollins Magisterial District, from the following: (Anne Marie Green, Director of General Services) (a) Ted A. Garrison, Jr., 5253 Hollins Road, approximately 4.02 acres; and (b) Carl D. Jannay and Pamela H. Jannay, 1132 Carlos Drive, approximately 5 acres 2. First reading of an ordinance authorizing the acquisition of, and appropriation of funds for, certain real estate from the Economic Development Authority consisting of approximately 25 acres located in the Center for Research and Technology (CRT), Catawba Magisterial District. (Doug Chittum, Director of Economic Development) 3. First reading of an ordinance authorizing quitclaim and release of a slope easement within the boundaries of Pine Valley Lane dedicated in Plat Book 24, page 52, The Fairways at Hanging Rock, Catawba Magisterial District. (Arnold Covey, Director of Community Development) G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Clean Valley Council 2. Economic Development Authority 3. Western Virginia Water Authority I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - June 12, 2007, and June 26,2007 2. Request from the Police Department to accept and appropriate a Division of Motor Vehicles Grant in the amount of $2,000 for support of the "Click It or Ticket" campaign 2 J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Telecommunications Tax Comparison Report 5. Statement of the Treasurer's accountability per investment and portfolio policy as of June 30, 2007 6. Report from the Virginia Department of Transportation (VDOT) of changes to the secondary highway system in May 2007 7. Proclamation signed by the Board N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph B. "Butch" Church 2. Michael W. Altizer 3. Richard C. Flora 4. Michael A. Wray 5. Joseph P. McNamara O. WORK SESSIONS (Training room - 4th Floor) 1. Work session to discuss Fire Code amendments. (Paul Mahoney, County Attorney; Arnold Covey, Director of Community Development; and Richard Burch, Chief of Fire and Rescue) 2. Work session to discuss Capital Improvement Program (CIP). (Brent Robertson, Director of Management and Budget) 3 P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion and consideration of appointments of prospective candidates to the Western Virginia Water Authority; and Section 2.2-3711 A (3) discussion or consideration of the acquisition of real property for public purposes; namely, economic development purposes Q. CERTIFICATION RESOLUTION R. ADJOURNMENT TO TUESDAY, JULY 24,2007, AT 12:00 PM FOR A JOINT MEETING WITH ROANOKE CITY COUNCIL AND THE ROANOKE REGIONAL AIRPORT COMMISSION AT THE OFFICE OF THE ROANOKE REGIONAL AIRPORT COMMISSION, 5202 AVIATION DRIVE, ROANOKE, VA 24012. 4 ACTION NO. ITEM NO. E-\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 10, 2007 AGENDA ITEM: Request from the Information Technology Department to receive and appropriate reimbursement in the amount of $4,452.35 for time and resources committed as part of the 800MHz Radio Rebanding project. SUBMITTED BY: Elaine Carver Information Technology Director Elmer C. Hodge, Jr. ~ (;/~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: In August of 2004 the Federal Communications Commission (FCC) mandated Rebanding (Reconfiguring) to try and finally alleviate the interference being caused to 800MHz trunking systems from Nextel. This solution was reached after much battling and negotiation between all the affected parties with an agreement to have Nextel foot most of the bill in return for new spectrum. Rebanding of the US 800MHz spectrum is divided into 4 waves with each wave having two phases (planning/implementation). This is a very complicated and time consuming process so the entire change will take quite some time. All waves of the 800 MHz rebanding project are due for completion in 2008. Roanoke County and Roanoke City are part of Wave 1 and to date have completed rebanding phase 1 (2 frequencies). We have received $53,992.26 for work/resources committed. Part of these funds will be distributed to Roanoke City for their part in the project. We are awaiting a final audit by the FCC before closing out Phase 1. We are in the planning portion of phase 2 rebanding (5 frequencies) which is scheduled for completion in August. Nextel has agreed to pay $14,816.18 forthe planning portion of this phase. So far we have received, and the Board has appropriated, $7,420.59. We have Nextel's second installment of $4,452.35, which we are requesting the Board accept and appropriate, as reimbursement for time and resources committed to date. The balance of $2,968.24 is due upon completion of the planning phase (August). Implementation of this second phase is due for completion in spring of 2008. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends accepting and appropriating the second installment of SprintlNextel funds in the amount of $4,452.35 to reimburse the Information Technology Communication Shop for time and resources committed to complete planning for Phase 2 of the 800MHz Rebanding effort. 2 ACTION NO. ITEM NO. F"-) ( 0'- tl j , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 10, 2007 AGENDA ITEM: First reading of ordinances to exercise options and authorize the acquisition of certain real estate forthe Fleet Maintenance Facility, Hollins Magisterial District, from the following: (a) Ted A. Garrison, Jr., 5253 Hollins Road, approximately 4.02 acres; and (b) Carl D. Jannay and Pamela H. Jannay, 1132 Carlos Drive, approximately 5 acres SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The current Roanoke County garage facility was constructed in the 1 980s, and is not large enough for servicing the current county fleet. A satellite facility was opened in 2006 for smaller vehicles, and is in leased space near the County garage in Salem. Vehicles are also serviced at the Public Service Center on Kessler Mill Road in the communications shop and the General Services welding and small engine repair shop, as well as at outside vendors. The Board of Supervisors has approved the concept of a new fleet maintenance facility, which would include a larger garage, the communications shop and the welding shop. Staff anticipates that combining the operations and bringing outside repairs in house will allow fleet operations to be more efficient and cost effective by reducing travel time and costs. Additionally, the Western Virginia Water Authority will also be using this facility under a long term contract with the County, which will help defray the cost of construction and operation. The County has hired an A&E firm and begun the schematic design process for this project. Based on comments from the Board of Supervisors at a work session at the June 12,2007, meeting and input from staff, the architects are currently refining the design, and will continue with that process through the end of August. Construction documents will be prepared in the fall, and it is anticipated that the bidding process will begin in December, with the contract awarded in January. The project will be bid with several alternate scenarios to contain costs while allowing for later expansion as funding becomes available. The current schedule calls for construction to begin in February of 2008, with an opening planned for May, 2009. Two pieces of property at the intersection of Hollins Road and Carlos Drive have been identified as suitable for this project, and option to purchase agreements were entered into between the County and the owners of the property in February, 2007. The options were extended in May, and will expire on August 15, 2007. The purchase price for the property is $100,000 per acre, and the owners of each piece of property have already received $6,000 as an Option Fee, which is credited against the purchase price. Property A is located at 5253 Hollins Road (Tax Map No. 39.05-2-4), and is owned by Ted A. Garrison, Jr. It consists of 4.02 acres and is zoned 11, Industrial District, which is suitable for operation of a vehicle maintenance facility. Property B is located at 1132 Carlos Drive (Tax Map No. 39.05-2-5), and is owned by Carl D. Jannay and Pamela H. Jannay. It consists of 5 acres and is also zoned 11, Industrial District. FISCAL IMPACT: The total cost of the properties is $902,000. The owners have already received $12,000, leaving an amount due of $890,000. Funding is available in the County's major capital account, and can be appropriated at the second reading of these ordinances. ALTERNATIVES: 1. Approve the first readings of the attached ordinances exercIsing the options on Properties A and B, and set the second readings for the July 24.2007, meeting of the Board of Supervisors. 2. Do not approve the first reading of the attached ordinances, and authorize staff to continue searching for appropriate property for the new Fleet Maintenance Facility. 2 STAFF RECOMMENDATION: Staff recommends approval of Alternative 1. After an extensive search throughout the Valley for appropriate sites, these properties are the most suitable and convenient for both the County and the Western Virginia Water Authority. The property is already zoned appropriately, is generally flat, has utilities available, and is located on a road which is currently being improved by VDOT, making it less expensive for site development than the other properties which were available. 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 10, 2007 ORDINANCE EXERCISING AN OPTION AND AUTHORIZING THE ACQUISITION OF CERTAIN REAL ESTATE FROM TED A. GARRISON, JR. CONSISTING OF APPROXIMATELY 4.02 ACRES (TAX MAP NO. 39.05-2-4) FOR FUTURE COUNTY USE, HOLLINS MAGISTERIAL DISTRICT WHEREAS, in February of 2007 Roanoke County entered into an option to purchase agreement with Ted A. Garrison for the purchase of approximately 4.02 acres in the Hollins Magisterial District for use as a possible fleet maintenance facility; and WHEREAS, the County now wishes to exercise said option and purchase this real estate; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 10, 2007, and the second reading was held on July 24,2007. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the exercise of an option for the acquisition of approximately 4.02 acres of real estate (Tax Map No. 39.05-2-4) located off Old Hollins Road owned by Ted A. Garrison, Jr. for the sum of One Hundred Thousand Dollars per acre is hereby approved and further that the acquisition of said real estate is hereby authorized and approved. 2. That funds will be appropriated into the New County Garage account from the Major Capital fund to pay all of the costs of this acquisition. 3. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 10, 2007 ORDINANCE EXERCISING AN OPTION AND AUTHORIZING THE ACQUISITION OF CERTAIN REAL ESTATE FROM CARL D. JANNA Y AND PAMELA H. JANNAY CONSISTING OF APPROXIMATELY 5 ACRES (TAX MAP NO. 39.05-2-5) FOR FUTURE COUNTY USE, HOLLINS MAGISTERIAL DISTRICT WHEREAS, in February of 2007 Roanoke County entered into an option to purchase agreement with Carl D. Jannay and Pamela H. Jannay for the purchase of approximately 5 acres in the Hollins Magisterial District for use as a possible fleet maintenance facility; and WHEREAS, the County now wishes to exercise said option and purchase this real estate; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 10, 2007, and the second reading was held on July 24, 2007. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of approximately 5 acres of real estate (Tax Map No. 39.05-2-5) located off Old Hollins Road owned by Carl D. Jannay and Pamela H. Jannay for the sum of One Hundred Thousand Dollars per acre is hereby authorized and approved. 2. That funds will be appropriated into the New County Garage account from the Major Capital fund to pay all of the costs of this acquisition. 3. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. 2 ACTION NO. ITEM NO. ;:::- - L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 10, 2007 First reading of an ordinance authorizing the acquisition of, and appropriation of funds for, certain real estate from the Economic Development Authority consisting of approximately 25 acres (Tax Map No. 63.00-01-01.00) located in the Center for Research and Technology (CRT), Catawba Magisterial District AGENDA ITEM: SUBMITTED BY: Doug Chittum Economic Development Director Elmer C. Hodge cL)I ~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: "f~ SUMMARY OF INFORMATION: In 2003, the Economic Development Authority (EDA) purchased approximately 25 acres of land fronting Prunty Road in the Dixie Caverns area of West County for the purpose of expanding the Center for Research and Technology (CRT). Existing EDA funds in the amount of $150,000 were utilized and additional funds needed to complete the purchase were provided by the Board of Supervisors to the EDA. Recently the Board of Supervisors adopted a revised Master Plan for the CRT which included incorporating the 25 acre EDA tract into the business park, rezoning it from Residential to Planned Technology Development and making the tract subject to new Covenants and Conditions which will regulate the development of the site. The 25 acre tract is now a portion of a larger 40 acre site shown on the new Master Plan thus creating dual ownership of the proposed new site, with the remaining acreage owned by the Board of Supervisors. It has been determined by staff that to enhance the marketability of the new site, it is desirous to have all of the land within the boundaries of the CRT under one ownership. Therefore, the EDA has agreed to transfer ownership of the 25 acres to the Board of Supervisors in return for $150,000 which will reimburse them for the original amount they invested in this property. FISCAL IMPACT: $150,000 is available in the Public Private Partnership Capital Account forthe purchase of this property. STAFF RECOMMENDATION: Staff recommends acquisition of the property and appropriation of $150,000 from the Public Private Partnership Capital Account to the Center for Research and Technology Capital Account for the purpose of purchasing the 25 acre tract of land from the EDA identified as Tax Map No. 63.00-01-01.00. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 10,2007 ORDINANCE AUTHORIZING THE ACQUISITION OF, AND APPROPRIATION OF FUNDS FOR, CERTAIN REAL ESTATE FROM THE ECONOMIC DEVELOPMENT AUTHORITY (FORMERLY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY) CONSISTING OF APPROXIMATELY 25 ACRES (TAX MAP NO. 63.00- 01-01.00) LOCATED IN THE CENTER FOR RESEARCH AND TECHNOLOGY (CRT), CATAWBA MAGISTERIAL DISTRICT WHEREAS, in 2003 the Economic Development Authority (formerly the Industrial Development Authority of Roanoke County) purchased approximately 25 acres of real estate fronting on Prunty Road in the Dixie Caverns area of the County for the purpose of expanding the Center for Research and Technology; and WHEREAS, the Board of Supervisors recently adopted a revised Master Plan for the CRT which included incorporating this 25 acre tract into the business park, rezoning this parcel and making it subject to the Covenants and Conditions regulating the development of the CRT; and WHEREAS, in order to further facilitate the marketability of this 25 acre tract the Economic Development Authority has agreed to transfer ownership of this parcel to the Board of Supervisors of Roanoke County; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 10, 2007, and the second reading was held on July 24, 2007. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of approximately 25 acres of real estate (Tax Map No. 63.00-01-01.00) fronting on Prunty Road and located in the Center for Research and Technology from the Economic Development Authority for the sum of One Hundred Fifty Thousand Dollars ($150,000) is hereby authorized and approved. 2. That funds are hereby appropriated from the Public Private Partnership Capital Account to the Center for Research and Technology Capital Account to pay for all of the costs of this acquisition. 3. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. ACTION NO. ITEM NO. F--3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 10, 2007 AGENDA ITEM: First reading of an ordinance authorizing quitclaim and release of a slope easement within the boundaries of Pine Valley Lane dedicated in Plat Book 24, Page 52, The Fairways at Hanging Rock, Catawba Magisterial District SUBMITTED BY: Arnold Covey Director, Community Development Elmer C. Hodge, Jr. ~ ~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: This is the first reading of the proposed ordinance to authorize quitclaim and release of the slope easement within the boundaries of Pine Valley Lane dedicated in Plat Book 24, Page 52, The Fairways at Hanging Rock, Catawba Magisterial District. In March 1992, a slope easement was dedicated to Roanoke County by Roanoke College Investment Corporation for the extension of Edgebrook Road, Virginia Secondary Route 1150, to guarantee the stability of the right-of-way for the extension of Edgebrook Road. Said easement is shown and designated as a slope easement upon plat recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 14, Page 27. Graham-Thomas, LLC, the developers/owners of The Fairways at Hanging Rock, are requesting that a portion of the existing slope easement recorded on Plat Book 14, Page 27, dedication for the extension of Edgebrook Road, Virginia Secondary Route 1150, be quitclaimed and released as shown in Exhibit "A". In order for Pine Valley Lane, Sawgrass Court, Valhalla Court, and Cascades Court dedicated in Plat Book 24, Page 52, The Fairways at Hanging Rock, to be accepted into the state secondary road system; the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third-party rights or encumbrances. The subject portion of the slope easement within Pine Valley Lane as shown in Exhibit "A" is no longer necessary due to the construction of Pine Valley Lane. The quitclaim and release of the subject portion of the slope easement within Pine Valley Lane would be for as long as the subject section of Pine Valley Lane is used as part of the public street or highway system. The Virginia Department of Transportation is in agreement with this request. FISCAL IMPACT: The costs and expenses associated herein, including but not limited to publication, survey, and recordation costs, shall be the responsibility of Graham-Thomas, LLC. ALTERNATIVES: 1. Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for quitclaim and release of the slope easement within the boundaries of Pine Valley Lane of The Fairways at Hanging Rock. 2. Decline to adopt the proposed ordinance, which would result in Pine Valley Lane, Sawgrass Court, Valhalla Court, and Cascades Court remaining as private roads. STAFF RECOMMENDATION: Roanoke County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 10, 2007 ORDINANCE AUTHORIZING QUITCLAIM AND RELEASE OF A SLOPE EASEMENT WITHIN THE BOUNDARIES OF PINE VALLEY LANE, THE FAIRWAYS OF HANGING ROCK, DEDICATED IN PLAT BOOK 24, PAGE 52, IN THE ROANOKE COUNTY CIRCUIT COURT CLERK'S OFFICE, SAID SLOPE EASEMENT BEING LOCATED IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke College Investment Corporation in March, 1992, dedicated a road and slope easement for the extension of Edgebrook Road, Virginia Secondary Route 1150, to guarantee the stability of the right-of-way for the extension of Edgebrook Road, upon a plat recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 14, Page 27, ("Road and Easement Dedication Plat For Roanoke College Investment Corporation"); and WHEREAS, Graham-Thomas, LLC, is the owner of property adjoining on the north the property upon which said road and slope easement were dedicated by the Roanoke College Investment Corporation in Plat Book 14, page 27, said property of Graham- Thomas, LLC, being designated as "The Fairways at Hanging Rock," a resubdivision of New Tract 4, Roanoke College Investment Corp. Map, Plat Book 14, Page 58; and WHEREAS, Graham-Thomas, LLC, is requesting that a portion of the existing slope easement for the dedication of the extension of Edgebrook Road, Virginia Secondary Route 1150, recorded in Plat Book 14, Page 27, be quitclaimed and released as shown on "Map of THE FAIRWAYS AT HANGING ROCK, Property of GRAHAM-THOMAS, LLC.", recorded in Plat Book 24, page 52, as shown on Exhibit "A" attached hereto; and WHEREAS the dedicated slope easement adjacent to Edgebrook Road, Virginia Secondary Route 1150, will no longer be necessary due to the construction of Pine Valley Lane and in order further to permit the acceptance of Pine Valley Lane, Sawgrass Court, Valhalla Court, and Cascades Court into the state secondary road system; and WHEREAS, the Virginia Department of Transportation (VDOT) has requested release of the designated slope easement in order that the right-of-way of Pine Valley Lane may be free and clear of any third party rights or encumbrances as a condition of the acceptance of the aforesaid streets into the state secondary road system; and WHEREAS, the quitclaim and release of the designated slope easement shall be for so long as the subject section of Pine Valley Lane is used as part of the public street or highway system; and WHEREAS, the owner, as the Petitioner, has requested that, pursuant to Section15.2-2272 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, quitclaim and release this slope easement, designated as "SLOPE ESMT TO BE VACATED P.B. 14, PG 27" on the "MAP OF THE FAIRWAYS AT HANGING ROCK, PROPERTY OF GRAHAM-THOMAS. L.L.C. BEING A RESUBDIVISION OF NEW TRACT 4, ROANOKE COLLEGE INVESTMENT CORP. MAP P.B. 14, PG. 58, SITUTATE ON EDGEBROOK ROAD - ROUTE 1150, CATAWBA MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA", Plat Book 24, Page 52, as now shown on the attached Exhibit "A"; and WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and WHEREAS, notice has been given as required by Section15.2-2204 of the Code of Virginia (1950, as amended); and 2 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on July 10, 2007, and a second reading and public hearing of this ordinance was held on July 24, 2007. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (a slope easement within the boundaries of Pine Valley Lane) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That this slope easement, being designated and shown as A SLOPE EASEMENT TO BE VACATED, P.B.14, PG.27" on Exhibit "A" attached hereto, said slope easement being located adjacent to Edgebrook Road, Route 1150, and having been dedicated on the plat of Roanoke College Investment CQrporation, and recorded in the aforesaid Clerk's Office in Plat Book 14, Page 27, in the Catawba Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended. 4. That all costs and expenses associated herewith, including but not limited to publication, survey, and recordation costs, shall be the responsibility of the Petitioners. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia (1950, as amended). 4 I VICINITY MAP NORTH Portion of Slope Easement to be Quitclaimed and released The Fairways at Hanging Rock .- 1-'0, I ~ . ~ ' \11 "1 ~ :~l.:=,\--,.. <0 JJ AC, Jg;~1 ~3'; \ 2 ~\ I ~ t) '" ~ ,c;,,,, \ In ~ ~ ........ '":.;~vrv?;1 0.>45 -....0..J _.~ A"fp,'- ... '-'.~; 6J-4d08' '" 1__ ~ ~" "l "JI, I (S ,- ') r c:) . .L ;')(1 . ..... -'-'" '-'. ~! .-- -:",. (195 co .' '" .--:: ..,_-lI '!L._::.:-" '-~1 k; ~ NEW 0[. & ~ -' iI.OS -'. '~_ 0) ~9,98' .' ~ " "',..'Q) Q ,. -:-- ...... o. N 6,2 :::-:::-,:: ."; -----, -.......... ~63Q' >r . 00. 00' ~ r:-- ----~ 185 00 . ~DGE8RO ""'---- -_____ (R~ Ok RO AD ~50, ~~ .-., ~-- O\~\ 6 ~~. \ ~ I 023 -z. \.~ ~~\ \(), .~ \ - L{D '0.. \'$ ~ '\ ?c\\ .~ . l",l \\ v. .v ' \ \ \l 3 ~ I.h d \ \ 10. .z..J \ II \ u@. J' T01AL) "". 1---- .- .J \;5,H ._' ,- . , . -'l -~E.W OE:-' :::-. \ 63,6':---- ~ i.---- '" . nt, ~ 10 4.12 ~ 'E'3-sero.e ~E '- N Slove VG. ~1 ; '0 B, \ 1\, _-.....:.--- .... ~ . ...:----, C . --594 I"' '... _ '~""c~,>-,~ -- 9' L",?1.9 C2 TOTAL -- - ------ EXHIBIT "A" , "" ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT The Fairways at Hanging Rock Portion of Slope Easement to be Quitclaimed and Released '-- ~. ACTION NO. ITEM NO. H }-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 10, 2007 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Wanda G. Riley, CPS Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Clean Valley Council The two-year term of Dennis "Chip" Harris expired on June 30, 2007. 2. Economic Development Authority Craig W. Sharp, who lives in the Vinton District, has submitted his resignation effective at such time as a replacement may be appointed or at the end of August 2007. Mr. Sharp is serving a three-year term which will expire September 26,2010. 3. Western Virginia Water Authority Board of Directors The three-year term of Elmer C. Hodge expired on June 30, 2007. r~z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 10, 2007 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for July 10,2007, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Approval of minutes - June 12, 2007 and June 26, 2007 2. Request from the Police Department to accept and appropriate a Division of Motor Vehicles Grant in the amount of $2,000 for support of the "Click It or Ticket" campaign That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ACTION NO. ITEM NO. T-:L; AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 10,2007 AGENDA ITEM: Req uest from the Police Department to accept and appropriate a Division of Motor Vehicles Grant in the amount of $2,000 for support of the "Click It or Ticket" campaign SUBMITTED BY: James R. Lavinder Chief of Police Elmer C. Hodge c.L- !:f-~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Funds in the amount of $2,000 from the Division of Motor Vehicles (DMV) will be used to support the Roanoke County Police Department's efforts in targeting and enforcement of occupant protection in support of DMV's "Click It or Ticket" campaign. This grant is for fiscal year 2007 (October 1, 2006 through September 30, 2007.) There is no cost to Roanoke Cou nty. FrSCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends accepta nce and appropriation of this Division of Motor Vehicles grant in the amount of $2,000.00. (Yl-J GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount % of General Amount Unaudited Balance at June 30, 2007 $14,488,420 8.23% July 1, 2007 Payment on Loan from Explore Park 20,000 Balance at July 10, 2007 14,508,420 8.24% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2007-08 at a range of 8.5%-9.5% of General Fund Revenues 2007-2008 General Fund Revenues $176,033,678 8.5% of General Fund Revenues $14,962,863 9.5% of General Fund Revenues $16,723,199 The Unappropriated Fund Balance of the County is currently maintained at a range of 8.5%-9.5% of General Fund revenus and will be increased over time to the following ranges: 2008-2009 2009-2010 2010-2011 9.0%-10.0% 9.5%-10.5% 10.0%-11.0% Submitted By Rebecca E. Owens Director of Finance Elmer C. Hodge ~ y~ County Administrator Approved By M-~ COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Unaudited Balance at June 30, 2007 Amount $6,234,044.55 Balance at July 10,2007 $6,234,044.55 $5,000,000 of this reserve is being used to upgrade Public Safety Radio System Maior County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited Balance at June 30, 2007 $1,049,620.00 Balance at July 10, 2007 $1,049,620.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~ flJ./"7 County Administrator (, /'" RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 2007-2008 Original Budget Amount $ 100,000.00 June 12, 2007 Appropriation for Legislative Liaison ($24,000.00) June 26, 2007 Appropriation for the veteran's monument at the ($30,000.00) Vinton War Memorial Balance at July 10, 2007 Submitted By Rebecca E. Owens Director of Finance Approved By ElmerC. Hodge ~ff-f"/ County Administrator $ 46,000.00 M-3 rn-~ TELECOMMUNICATIONS TAX REPORT COUNTY OF ROANOKE, VIRGINIA Month of Collection Tax Description 2006 2007 January Consumer Utility Tax landline $ 94,947.90 $ 86,811.94 Consumer Utility Tax Wireless 116,433.91 123,642.12 E911 Service Tax 61,427.25 61,676.60 Cable Franchise fee 240,925.74 237,369.11 Total $ 513,734.80 $ 509,499.77 February Consumer Utility Tax landline $ 93,052.78 $ 11,481.03 Consumer Utility Tax Wireless 116,093.91 E911 Service Tax 59,753.00 58,515.52 Cable Franchise fee 36,121.67 Total $ 268,899.69 $ 106,118.22 February 2007 Consumer Utility Tax Landline and Cable Franchise Fee are December 2006 taxes collected in February 2007. March Consumer Utility Tax landline $ 92,561.36 $ Consumer Utility Tax Wireless 104,178.63 Communication Sales and Use Tax 207,485.17 E911 Service Tax 64,339.14 Cable Franchise fee 80,692.40 Total $ 261,079.13 $ 288,177.57 April Consumer Utility Tax landline $ 96,802,50 $ Consumer Utility Tax Wireless 128,673.20 Communication Sales and Use Tax 270,338,98 E911 Service Tax 60,650.90 Cable Franchise fee 75,020.70 Total $ 286,126.60 $ 345,359.68 May Consumer Utility Tax landline $ 92,941.49 $ Consumer Utility Tax Wireless 117,319.69 Communication Sales and Use Tax 251,207.01 E911 Service Tax 60,264.73 Cable Franchise fee 216,295.38 92,259,95 Total $ 486,821.29 $ 343,466.96 June Consumer Utility Tax landline $ 95,748.48 $ Consumer Utility Tax Wireless 119,760.11 Communication Sales and Use Tax 248,028.41 E911 Service Tax 60,455.05 Cable Franchise fee 84,186.19 Total $ 275,963.64 $ 332,214.60 Grand Total $ 2,092,625.15 $ 1,924,836.80 "Effective 2007 the Cable Franchise Fee is received monthly as compared to quarterly receipts in 2006. ....2007 Breakdown provided by the State of Virginia Tax Department Submitted By Approved By Rebecca E. Owens Director of Finance Elmer C. Hodge C /I' County Administrator ACTION NO. ITEM NUMBER fY)- 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: July 10, 2007. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of June 30, 2007, SUMMARY OF INFORMATION: GOVERNMENT: SUNTRUST/ALEXANDER KEY SUNTRUST/ALEXANDER KEY CONTRA SUNTRUST SECURITIES SUNTRUST SECURITIES CONTRA 69,602,287.38 143,121.21 9,000,000.00 (13,740.00) 78,731,668.59 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 6,607,404.18 6,607,404.18 MONEY MARKET: BRANCH BANKING & TRUST SALEM BANK & TRUST SUNTRUST/ALEXANDER KEY SUNTRUST SECURITIES SUNTRUST SWEEP WACHOVIA 2,179,645.20 1,192,643.12 37,005,646.59 1,480,656.58 2,248,514.30 2,551,699.27 46,658,805.06 131,997,877.83 TOTAL 06/04/07 ACTION NO. ITEM NO. M-to AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 10, 2007 AGENDA ITEM: Report from the Virginia Department of Transportation (VDOT) of changes to the secondary highway system in May 2007 SUBMITTED BY: Wanda G. Riley, CPS Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is the list of all changes to the secondary system of state highways in Roanoke County approved by the Director of the Asset Management Division in May 2007. 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'~ 0'< ,<l1f ~, .-5 I- ;0 Z Cl ~ - v ~ 311 DECLARING JUNE 28, 2007, AS CHIP SULLIVAN DAY IN THE COUNTY OF ROANOKE WHEREAS, Chip Sullivan, head golf professional at Ashley Plantation Country Club, and formerly assistant golf professional at Hanging Rock Golf Club, is a member of the Professional Golf Association (PGA) of America; and WHEREAS, Chip Sullivan is the winner of more than 80 PGA-sanctioned events since turning professional in 1981; and WHEREAS, Chip Sullivan's professional accomplishments include 1996, 2005 and 2006 Middle Atlantic PGA Player of the Year, 2005 induction into the Roanoke Valley Golf Hall of Fame, 2006 Middle Atlantic PGA Club Professional Championship, and 2006 Maryland Open Championship; and WHEREAS, Chip Sullivan shot a final round of two-under-par 10 during 35 mile-per-hour winds and won the 40t~ PGA Professionals National Championship at the Sun river Resort's Crosswater Golf Course in Sunriver, Oregon, on June 24, 2001; and WHEREAS, Chip Sullivan's four-shot margin of victory at the 401~ PGA Professionals National Championship was the largest since Sam Snead's victory in this event; and WHEREAS, Chip Sullivan receives strong support from his wife, Kari, daughters Kalley and Camryn, son Colby, and his extended family while he pursues his golf career and strives to overcome being diagnosed with diabetes six months ago; and WHEREAS, Chip and Kari Sullivan went to bring his mother back to Virginia during Hurricane Katrina which devastated his hometown of Covington, Louisiana; and WHEREAS, Chip and Kari Sullivan while traveling back to Virginia remembered his long-time golfing friend Ron Hickman, in Hattiesburg, Mississippi, and stopped to check on Ron and his golf course; and WHEREAS, Chip Sullivan happened to have a chain saw in his vehicle and he and Kari helped clear Ron Hickman's golf course of debris; and WHEREAS, Chip Sullivan is all about pros helping pros and families helping families; and WHEREAS, Chip and Karl Sullivan designed a bracelet with 100 percent of the funds going for the North Shore Pelican Foundation restoration. NOW THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim and recognize June 28, 2007, as CHIP SULLIVAN DAY in the County of Roanoke, congratulate him upon his outstanding accomplishments, and wish him continued success in the future. ~a~~/~tr' ~~-~-~ --- ae~h P. ~cN,amaral Chairman :Z,c)....,y c.. ~Oot.... Richard C. Flora, Vice-Chairman Ih~~ il ~ Michael W. Altizer "\Yl'~o.. W~ Michael A. Wray fYL-j ACTION NO. ITEM NO. 0-\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 10, 2007 AGENDA ITEM: Work Session on Fire Code Amendments SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: During the work session on January 23, 2007, Mr. Hodge discussed with the Board several issues concerning fire hydrants, improvements to water lines, and extensions of water lines by Western Virginia Water Authority (WVWA). The Board was advised that additional work sessions would be scheduled in the future to address these and other related issues. The purpose of this work session is to continue the discussion begun in January and to address the following concerns: (i) the adoption of an ordinance and policies concerning the requirements for fire hydrants, (ji) the adoption of an ordinance and policies concerning the flow of water to these fire hydrants, and (iii) the adoption of an ordinance and policies concerning apparatus access roads. I am requesting that the Board schedule a future work session in August or September to address (i) the adoption of an ordinance and policies concerning the requirements for fire protection in rural developments, and (ii) the adoption of an ordinance and policies concerning private hydrants. Fire Hydrants The proposed ordinance establishes the requirements for the installation of fire hydrants arising from the construction of new buildings or developments or the renovation of existing structures in Roanoke County and the Town of Vinton. S 508.5. Fire Hydrant Systems of the Statewide Fire Protection Code (SFPC) establishes certain minimal requirements for these improvements. The SFPC authorizes local governments to adopt policies or regulations that are more restrictive or more extensive in scope than the SFPC. The proposed ordinance modifies the SFPC to conform to the water system design and water flow capabilities of the Authority. To assist fire fighters in protecting the public, fire hydrants are identified by a color scheme to show the flow rates of water from that hydrant. Attached to this report you will find a chart listing the number of hydrants in the County and their different color codes broken down by each fire station area. Fire Flow Included in this ordinance are requirements for a minimum flow of water to supply each fire hydrant so that it functions as intended. These minimum fire flows are adjusted based upon the type of structures to be protected by the fire hydrant: residential, multi- family, commercial, or industrial, and the occupancies of these structures. For example, a minimum flow of 500 gallons per minute (GPM) is recommended for single-family residential property; however, higher flows are required for multi-family, commercial and industrial uses. It may be possible to provide 500 GPM flow from a hydrant but that flow would be inadequate if the development was a commercial structure or apartment building. Several situations have recently occurred during the development review process concerning the lack of fire flow to serve a proposed development. The developer is willing and able to install necessary improvements to the public water system to serve his/her development; however. the proposed development will be connecting to older and smaller water lines that cannot supply the required quantity and flow of water to support the hydrants in or adjacent to the proposed development. Other developments have been able to satisfy fire flow requirements through the use of higher and more expensive building standards, e.g. the installation of sprinkler systems (Roanoke County Public Safety Building-Cove Road, Cox Communications addition, Vinton Public Safety Building, Blueridge Gardens Apartments-Peters Creek Road). S 508.5.1 provides that fire hydrant systems shall be located and installed as directed by the fire department. Fire hydrant systems shall conform to the written standards of the jurisdiction and the fire department. 2 Roanoke County has not adopted any written standards for fire hydrants and fire flows. Prior to the establishment of the WVWA, the County had standards for domestic water supply and fire flow, and the location of fire hydrants. With the creation of the WVWA, the County repealed these provisions and incorporated by reference the Authority's design and construction standards. However, these standards only apply to extensions of the public water systems. The WVWA standards do not apply to water extensions that will not become part of the WVWA's system. It is recommended that the Roanoke County Board of Supervisors consider adopting an ordinance amending Chapter 9 of the Roanoke County Code to establish specific fire protection standards for the placement of fire hydrants and the establishment of fire flows in Roanoke County. Without such an ordinance, the Fire Marshal lacks the necessary authority under 9 508.5.1 to enforce such standards during the development review process. Access Roads The Apparatus Access Road Policy establishes the requirements for constructing fire or emergency access roads for buildings or developments in Roanoke County and the Town of Vinton. These policies clarify the responsibility and authority of the County and the WVWA for determining when and where access roads shall be required. The WVWA had included these requirements for fire hydrants and fire apparatus access roads in its standards and regulations. The Authority will be modifying its requirements so it is necessary for Roanoke County to adopt an ordinance amending Chapter 9 "Fire Prevention and Protection" of the Roanoke County Code and establishing these public safety requirements for the new construction of or renovations to facilities, buildings and developments in Roanoke County and the Town of Vinton. WVWA The allocation of responsibility between the County and the Authority to address problems like inadequate fire flows are subject to debate and disagreement. Flow requirements have been increasing (in part, due to fire insurance demands) since standards were first imposed 20 years ago. What was deemed adequate 20 years ago is no longer sufficient today. The Authority's capital improvement program is primarily designed to repair, replace and upgrade its existing system. It is not designed to provide for major extensions to serve new developments. It is recommended that the Board consider and discuss these problems and solutions in this work session. Additional work sessions may be required. If the Board finds it acceptable, then the first reading of an ordinance amending Chapter 9 of the Roanoke County Code will be placed on a future meeting agenda for consideration and adoption, 3 M'-ant 8 o 1 DRAFT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, ORDINANCE AMENDING SECTION 9-21. "AMENDMENTS" OF ARTICLE. III. "VIRGINIA STATEWIDE FIRE PREVENTION CODE" OF CHAPTER 9. FIRE PREVENTION AND PROTECTION TO IMPLEMENT FIRE HYDRANT PLACEMENT AND FLOW STANDARDS AND AN APPARATUS ACCESS ROAD STANDARD FOR ROANOKE COUNTY WHEREAS, the Commonwealth of Virginia has adopted the Statewide Fire Prevention Code (SFPC); and WHEREAS, the 2003 edition of the Statewide Fire Prevention Code became effective December 16, 2005; and WHEREAS, ~ 101.5 of the Statewide Fire Prevention Code provides that any local governing body may adopt fire prevention regulations that are more restrictive or more extensive in scope than the SFPC; and WHEREAS, ~ 508.5.1 of the SFPC provides that fire hydrant systems shall be located and installed as directed by the fire department. Fire hydrant systems shall conform to the written standards of the jurisdiction and the fire department; and WHEREAS, ~ 508.1 provides that an approved water supply capable of supplying the required fire flow for fire protection shall be provided to premises upon which facilities, buildings or portions of buildings are hereafter constructed or moved into or within the jurisdiction; and WHEREAS, ~ 508.3 of the SFPC provides that fire flow requirements for buildings or portions of buildings and facilities shall be determined by an approved method; and WHEREAS, the Board of Supervisors of Roanoke County hereby finds that by adopting this ordinance it will establish by these written standards approved methods to provide fire protection to the citizens of Roanoke County; and WHEREAS, the Board further finds that this ordinance protects the public health, safety and welfare of its citizens; and WHEREAS, the first reading of this ordinance was held on second reading was held on and the NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 1. That the Roanoke County Code be, and hereby is, amended by the following amendments to S 9-21. "Amendments": ARTICLE III. VIRGINIA STATEWIDE FIRE PREVENTION CODE Sec. 9-21. Amendments. * * * * (20) Fire Hydrant Placement and Flow Standards The purpose of this ordinance is to determine the placement of fire hydrants for fire protection to premises for facilities, buildings or portions of buildings in accordance with S 508.1 of the Statewide Fire Protection Code within Roanoke County or the Town of Vinton. It applies to all major subdivisions (as defined in Chapter 29. "Subdivisions" of the Roanoke County Code), new construction, renovations that require a site plan, or changes in use of facilities or buildings. This ordinance shall serve as the method of determining the required fire flow in accordance to the Statewide Fire Prevention Code 508.3, and authority for this policy is granted by S 508.5.1 of the Statewide Fire Prevention Code. 1. Minimum Water Main Sizes: A. Fire hydrants shall not be installed on lines less than eight inches (8") in diameter. No plantings or erection or other obstructions shall be made within a four-foot (4') radius of any fire hydrant. The surface shall be level within this same radius. 8. For residential districts only, detailed design calculations may be submitted for review and approval by the Fire Marshal and the Western Virginia Water Authority (WVWA) to substantiate line sizes other than as specified above. In any case, the minimum line size acceptable shall be six-inch (6"). For all designs, the published "C" factor shall be reduced to new pipe "C" factor minus 1 O. This reduced "C" factor shall be used to reflect more accurately the future flow in aged pipe. 2. Fire Hydrant Locations: A. In residential areas, at street intersections and at intermediate locations where necessary, as determined by the Fire Marshal's Office. In no case shall the distance between the fire hydrants, measured along the centerline of accessible streets, be greater than one thousand feet (1,000). B. Within one hundred feet (100') of any standpipe or sprinkler system fire department connection, where those systems are required in buildings. Must be located on an approved street/access road. Hydrant must be within 25 feet of street/approved access road. Elevation of street/access road and elevation of hydrant must not have more than a 5% grade. No physical barriers allowed between access road and hydrant. 2 C. As required by the following schedule as given by use group, the distance shall be measured to the most remote part of the structure the hydrant will serve. U G V' .. U 'f St t 'd B 'Id' C d se roups, Irglnla nI orm aeWl e UI Ing o e A-1, A-2 300 feet A-3, A-4, A-5, B, E, M 350 feet F-1, F-2, H-1, H-2, H-3, H-4, H-5, 1-1, 1- 250 feet 2, 1-4, S-1, S-2, R-1, R-2 includes town houses R-3, R-4, R-5 U all single family 500 feet* detached dwellings *Measured along centerline of street to the center of front property line for single-family detached dwellings only. D. All hydrants shall be a minimum of fifty feet (50') away from buildings other than single-family detached dwellings. The location of all new and existing hydrants that are to serve the property shall be shown on the plans. 3. Water System Design: Water systems shall be designed to adequately supply normal and peak demands for all customers as required by the Western Virginia Water Authority (WVWA). If the WVWA's regulations do not apply, then any water system or lines required by this policy for the installation of a fire hydrant or for fire flows shall maintain a pressure of not less than twenty-five (25) pounds per square inch at all points of delivery, without reducing the service to existing customers below the foregoing requirement, and shall have adequate capacity to deliver not less than the fire flows listed below, for a minimum of two hours, with a residual pressure of not less than twenty (20) pounds per square inch to at least one (1) point within two hundred fifty feet (250') of each building to be served or proposed to be served by an extension. A. Peaking Factors and Demands for Design: a. Peak Hour Factor: 4 b. Maximum Day Factor: 2.5 c. Average Day Factor: 1 d. Residential Demand per Equivalent Residential Customer (ERC): 0.5 gallon per minute e. Industrial or commercial demands shall be based upon Best Engineering Judgment B. Fire Flow Requirements for Various Use Groups and Land Uses: a. Residential single-family/duplex: i. Single-family residential property with over 100' between buildings - 500 GPM. ii. Single-family residential property with 31' - 100' between buildings - 750 GPM. 3 iii. Single-family, single-story, residential property with 11' - 30' between buildings - 1,000 GPM. iv. Single-family, 1 %-story residential property with 11' - 30' between buildings - 1,000 GPM. v. Single-family, 2-story residential with 11' - 30' between buildings - 1,500 GPM. VI. Single-family, residential property with less than 11' between buildings - 1,500 GPM. b. Multi-family/Commercial/lndustrial. i. R-1, R-2, R-3, and R-4 up to 2 % stories - 1,500 GPM. ii. R-1, R-2, R-3, and R-4 with 3 stories or more - 2,000 GPM. iii. 1-1, 1-2, 1-3, and 1-4 with 3 stories or more - 1,750 GPM. iv. 1-1, 1-2, 1-3, and 1-4 with 3 stories or more - 2,250 GPM. v. All A, B, and E use occupancies up to 2 stories - 2,000 GPM. vi. All A, B, and E use occupancies 3 stories or more - 2,500 GPM. vii. All F, H, M, and S use occupancies up to 20,000 sq. ft. - 2,500 GPM. VIII. All F, H, M, and S use occupancies over 20,000 sq. ft. - 2,750 GPM. Exceptions: The required fire flow may be reduced by a maximum of 50% if proposed structures are equipped with a sprinkler system that is installed in accordance with Chapter 9. of the Virginia Uniform Statewide Building Code, and NFPA 13 for Commercial (NFPA 13R for residential). The required fire flow reduction shall not allow the total fire flow to fall below a flow of 500 GPM for residential and 750 GPM for commercial/multi-family. In areas of mixed-use development, the higher fire flow shall govern. Fire flows indicated above are for all major subdivisions (as defined in Chapter 29. "Subdivisions" of the Roanoke County Code), new construction, renovations that require a site plan, or changes in use of facilities or buildings. Where size and scope of the development exceeds these requirements, additional flow shall be provided in accordance with ISO (Insurance Services Organization) requirements as reviewed by the Fire Marshal. 5. Paint scheme and color coding of hydrants: A. Fire hydrants will have two classifications, public and private. Public hydrants will be in the public right of way and maintained by the Western Virginia Water Authority. Private hydrants will be on private property and will fall under the responsibility of the business owner for the maintenance. To help identify the two types of fire hydrants, the following colors have been assigned to the barrels of the fire hydrants. Please note that the color of the bonnet will be determined by the flow rates and can be found in 103.01-B. 4 1. Public fire hydrants will be identified by a silver colored barrel. 2. Private fire hydrants will be identified by a white colored barrel. B. Color of the bonnet will be determined by the flow rate of the hydrant. This color designation will be the same on both private and public fire hydrants. 1. Black bonnet - 0 to 249 GPM. 2. Red bonnet - 250 - 499 GPM. 3. Orange bonnet - 500 - 999 GPM. 4. Green bonnet - 1,000 - 1,499 GPM. 5. Blue bonnet - 1,500 GPM and up. (21) Apparatus Access Road Standard The purpose of this section is to determine the placement of Fire Apparatus Access Roads for facilities, buildings or portions of buildings that are hereafter constructed or moved into or within the jurisdiction of Roanoke County or the Town of Vinton. This policy was developed in accordance with S 503.1 of the Statewide Fire Prevention Code. Existing facilities and buildings are addressed by S 503.7 of the Statewide Fire Prevention Code and Chapter 9 of the Roanoke County Code, as amended. 1. Location of access roads: A. Fire apparatus access road shall be required to allow access within 150 feet of the most remote portion of the facility or building, in accordance with S 503.1.1 of the Statewide Fire Prevention Code. B. Facilities or buildings equipped with a full sprinkler system installed in accordance with NFPA 13 may increase the distance from 150 feet to 200 feet of the most remote portion of the structure, however, the fire department connection for the sprinkler system must be accessible for fire apparatus. Additional increase may be granted due to topography, waterways, and non-negotiable grades upon the approval of the Fire Marshal. 2. Construction of access roads: A. Apparatus access roads must be designed and maintained to support the load of the fire apparatus in Roanoke County. Pumpers have a gross weight of 44,000 gvw. B. The width of the access road must have minimum clear width of 20 feet. 5 .' I C. The minimum overhead clearance of the access road shall be 13 feet 6 inches from finished surface. D. The length of a dead end access road must have an approved area for turning around a fire apparatus if it is greater than 150 feet in length. E. The surface of a fire apparatus access road must be designed and maintained so as to provide all weather driving capabilities. The surface can be made of the following: (1) Gravel (2) Asphalt (3) Concrete Access road may be designed as two-wheel paths such as parallel sidewalks. The pumper width is 99 inches for a Roanoke County fire apparatus. No vegetation higher than 8 inches can be planted between the two paths or sidewalks that have been designated an access road. 3. Marking of access road: A. Access roads are to be marked with yellow painted curbs and proper signage as defined in the S 9-21 of the Roanoke County Code. B. Access roads that appear as sidewalks do not have to be marked with paint and signs, with the exception of the entrance to the access road. The beginning of the sidewalk/access road shall be marked with yellow paint and signs as defined in S 9- 21 of the Roanoke County Code. 4. Security gates and Barricades: A. The gate width of all newly-installed gates shall be approved by the Fire Marshal to make sure fire apparatus can gain access to the access road. B. Gates and barricades that are equipped with locks shall be locked with a key box to assure fire department accessibility in accordance with S 506 of the Statewide Fire Prevention Code. Roanoke County uses the Knox Box system. Ordering information may be obtained from the Fire Marshal. 2. adoption. That this ordinance shall be in full force and effect from and after its 6 ACTION NO. "11 ..-., V'- <::'- ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 10, 2007 AGENDA ITEM: Work session to discuss the Capital Improvement Program (CIP) SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been reserved for the monthly update on the Capital Improvement Program. The funded project update is attached. Roanoke County FY 2008-2012 Capital Improvement Program Funded Project Update 800 MHz Radio System Upgrade . Final contract and work definitions are in-process. The contract will define work to be performed, payment and cost details, and warranty information. . The contract will be brought to the Board for approval in September, 2007. . The County will move forward to implement a digital radio upgrade, not an interim analog solution. Multi-Gen Center . We received the design proposal from First Choice on July 5. . We will take next 2 weeks to review with the proposal with the Construction Manager, staff, and First Choice. Will bring to Board for approval in August, 2007. . We will also bring to the Board in August a first draft of a contract with English construction for the new business park. New County Garage . Schematic design phase is currently underway and on schedule . Site location will be finalized with an affirmative Board vote to exercise the purchase option . Construction bid is set to be issued at the end of November 2007 with award and commencement of construction slated for the first two months of 2008 . Completion date is tentatively set for May 2009 but will probably be extended due to the delay in establishing a final site location North County Fire Station . Meeting for program review and initial cost estimate is scheduled for July 10, 2007 · Design development will start in the beginning of August 2007 with a presentation to the Board at the August 14th, 2007 Board meeting · Contract documents will be submitted for approval at the end of October 2007; bidding and award of contract will take place in December 2007 and January 2008, respectively · Site construction set to begin in January 2008 with a completion date of late December 2008 South County Library · Merriman property was successfully rezoned from R-1 to C-2 · Contract negotiations for a construction management firm are being reviewed and will be completed 07/12/2007 · In the latter half of July 2007, the construction management firm will be holding a stakeholders workshop for all affected departments and professional firms . Projected groundbreaking is scheduled for Oct. 07 Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 10, 2007 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2, Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.