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HomeMy WebLinkAbout6/12/2007 - Regular June 12, 2007 509 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 12, 2007 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the first Tuesday and the first regularly scheduled meeting of the month of June, 2007. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph P. McNamara, Vice-Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, Michael A. Wray MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Wanda G. Riley, Clerk to the Board; Teresa Hamilton Hall, Public Information Officer IN RE: OPENING CEREMONIES The invocation was given by Reverend Diane Scribner- Clevenger, Unity Church of the Valley. The Pledge of Allegiance was recited by all present. ~~ 510 June 12, 2007 REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge requested that Item F-1, first reading of an ordinance to accept the conveyance of real estate from Sarah Martin, follow Item E-1, introduction of Ms. Martin, since these items are related and Ms. Martin will be present for these two items. It was the consensus of the Board that Item F-1 follow Item E-1. Mr. Hodge requested the addition of two work sessions: (1) New County garage; and (2) Digital Radio System. There was a consensus of the Board to add IN RE: these two work sessions. Chairman McNamara requested the addition of a closed session pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion and consideration of appointments of prospective candidates to the Western Virginia Water Authority. There was a consensus of the Board to add this item to closed session. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS .L Proclamation declarina June 15 and 16. 2007. as Relay for Life Days in the County of Roanoke Chairman McNamara presented the proclamation to Lori Hancock and Brenda Harris, County employees who are Co-Captains of the ROCO Cruisers, and to Don and Patti Love, volunteers with the American Cancer Society and Co-Chairs of Roanoke Relay for Life. INRE: June 12, 2007 511 Lori Hancock stated she has participated in Relay for Life for nine years. In 2003, the ROCO Cruisers were formed, which is a team of Roanoke County employees and friends. Ms. Hancock stated that she does Relay for Life because of her mother who lost her fight to breast cancer in 2004. She thanked the Board for recognizing Relay for Life with a proclamation. Don Love advised that he and his wife Patti appreciate the support of Roanoke County and encouraged everyone to come to Relay for Life at Green Hill Park on June 15 and 16. The Board members expressed their appreciation to the organization and the participants and welcomed them to Green Hill Park for this year's event. INRE: NEW BUSINESS 1..:. Introduction of Sarah Martin who has offered to donate approximately 14.6 acres of real estate adiacent to Happy Hollow Park to Roanoke County. (Pete Haislip. Director of Parks. Recreation and Tourism) Mr. Haislip introduced Ms. Sarah Martin, a resident of Roanoke County who has offered to donate land adjacent to Happy Hollow Park to the County. He commended Ms. Martin for her desire to make this donation to the residents of Roanoke County. He stated that Ms. Martin is not a wealthy person, but purchased the property because she wants to help protect the viewshed and create wildlife habitat. 512 June 12, 2007 Ms. Martin stated that approximately three years ago she saw an advertisement for 18 acres next to Happy Hollow Park and she thought it would be nice to make this part of the park rather than it being developed, but the cost was more than she could afford. She then became aware of the 14 acres and was able to purchase that piece of property. She also stated that another six acres recently became available, but it has been sold. She stated that this is a beautiful place to live and asked that this donation be used to encourage other residents to save the land and environment. The Board members expressed their appreciation to Ms. Martin for the donation of the property and thanked her for her generosity in donating the property to the residents of Roanoke County. Supervisor McNamara asked the County Administrator to inquire about the six acres that Ms. Martin mentioned which is next to Happy Hollow Park to determine if it is available for purchase. IN RE: FIRST READING OF ORDINANCES ~ First readinQ of an ordinance to accept the conveyance from Sarah Martin of approximately 14.6 acres of real estate (Tax Map No. 75.00-2-26) located off Stoney Point Road near Mount Chestnut Road to the Board of Supervisors for Happy Hollow Park. Windsor Hills MaQisterial District. (Pete Haislip. Director of Parks. Recreation and Tourism) June 12, 2007 513 There was no staff report made and there was no discussion. Supervisor McNamara moved to approve the first reading of the ordinance and set the second reading and public hearing for June 26, 2007. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None IN RE: NEW BUSINESS (CONTINUED) 2. Request for reappointment of Special Assistant for Leaislative Relations. authorization to continue an aareement. and an appropriation of funds. (Paul M~bQney. Counl:y Attorney) A-061207 -1 Mr. Mahoney explained that Eldon James has been the Special Assistant for Legislative Relations for the County, working with a team that keeps track of the General Assembly sessions as well as events in Richmond following the close of the General Assembly. He recommended that the Board reappoint Eldon James & Associates, Inc. as Special Assistant for Legislative Relations and advised that the staff is requesting an appropriation of $24,000 from the Board's FY 2007 -2008 Unappropriated Balance to fund these legislative initiatives. The contract with Mr. James is $21,600, but the staff has built in some additional funds as the 2008 session of the General Assembly is anticipated to be a very active one and may require some additional time and funding. 514 June 12, 2007 Supervisor Altizer stated that over the course of the last week during community and civic league meetings and at the election polls today, the veto of the annexation bill is on many citizen's minds in his district. Supervisor Altizer further stated that it was his hope that it would on the Board's agenda to extend the moratorium. Mr. Mahoney explained that Roanoke County is one of seven or eight counties in Virginia that was given total immunity from annexation by Court Order in the 1980s. One of the legislative initiatives that Mr. James and the County staff will bring to the Board in anticipation of the 2008 session of the General Assembly is to extend that moratorium. Supervisor Church stated that he appreciated the work of Mr. Mahoney and Mr. James. He further stated that he wanted to maintain the moratorium for Roanoke County. The question was raised as to how many years the County has had a Special Assistant for Legislative Relations and it was determined that it had been five or six years. Chairman McNamara stated he felt that funding for the legislative assistant should be made a part of the budget in the future rather than be appropriated from the Board's contingency fund. June 12, 2007 515 Supervisor Altizer moved to approve the staff recommendation (reappoint Eldon James & Associates, Inc. as Special Assistant for Legislative Relations, and appropriate $24,000 from the Board's FY 2007-2008 Unappropriated Balance for these purposes). The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 3. ReQuest to accept and appropriate $252,502 from the Town of Vinton for construction of ~ ball field at Vinyard Park. (Mark Courtriaht. Assistant Director of Parks) A-061207 -2 Mr. Courtright stated that in 2003, when the Town of Vinton began planning for renovations to the Vinton War Memorial, it was determined that the batting cages needed to be moved for parking and to mitigate water issues. The Town of Vinton graciously funded the construction of a new two lane batting cage system at Goode Park and a four lane batting cage system at Vinyard Park for the Vinton Booster Club softball and baseball program. After some additional design work it was determined the Jaycees baseball field would need to be moved. Vinton Town Council and the Vinton Booster Clubs decided to move the field to Vinyard Park, and the Town of Vinton funded the move of the field and recently approved to appropriate $252,502 for construction of the field. The Parks Department has recaptured the soils on the old field, stored them, and they will be put on the new field and will do the final seed 516 June 12, 2007 preparation, which will help defray costs. Mr. Courtright advised that this has been a great partnership between the County Parks Department and the Town of Vinton. Construction of the field has begun and it is anticipated the construction will be completed in the fall of 2007 and the field will be ready for play in the spring of 2008. Mr. Courtright stated that he would like to thank Vinton Town Manager Kevin Boggess and the Vinton Town Council for their support and cooperation in helping to maintain the Parks and Recreation facilities. Supervisor Altizer thanked Vinton Town Council, Vinton Town Manager Boggess and the Parks and Recreation staff for working together to accomplish this project. Supervisor McNamara commented that he had an opportunity to review the plans and progress for the Vinton War Memorial and stated that it is going to be a first class facility. Supervisor Altizer moved approval of staff recommendation (accept and appropriate $252,502 from the Town of Vinton and authorize Parks and Recreation to pay for the construction of a ball field at Vinyard Park). The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None June 12, 2007 517 4. Reauest for approval and appropriation of arant funds on behalf of Unified Human Services Transportation System {RADAR}. {John Chambliss. Assistant County Administrator} A-061207-3 Mr. Chambliss stated that that he was presenting a request from RADAR, the Unified Human Transportation System, which operates the public transit system that provides the buses and vans that operate under the County's CORTRAN program. Mr. Chambliss explained that RADAR continuously applies for various grants and have recently been notified by Virginia Department of Rail and Public Transportation that they qualify for $7,700 as the State's share of a grant to purchase two additional vans and software for their van system. He explained that Federal money can go directly to RADAR, but State money must pass through a local government entity and they have requested that Roanoke County accept the grant on their behalf. The local match monies will be provided by RADAR from their funds. Supervisor Wray advised that this is a vital service for some of our citizens and this service will continue to grow as our population begins to age. Supervisor Wray moved approval of staff recommendation (accept the State grant on behalf of RADAR and appropriate $7,700 for the purchase of the capital equipment). The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 518 June 12, 2007 5. Reauest for authorization to execute ! performance aareement between Roanoke County, Roanoke County Economic Development Authority, and Virainia Air Distributors. (DoUQ Chittum, Director of Economic Development) A-061207-4 Mr. Chittum stated that this request is to approve a performance agreement between Virginia Air Distributors, Roanoke County, and the Roanoke County Economic Development Authority (EDA). He explained that Virginia Air Distributors is a wholesale distributor of York HVAC equipment in Virginia, West Virginia, North Carolina, Ohio and Pennsylvania. They have a current Roanoke location, but have experienced a dramatic rise in sales, increase in employment and increase in revenue. He stated they have chosen a site near Walrond Park that seems ideal for their location, but it had some challenges in terms of public infrastructure especially storm drainage issues that needed to be addressed. He explained that Virginia Air Distributors will be making improvements to Walrond Park in order to address these issues and is working with the Parks and Recreation staff which will result in a win-win situation for everyone by improving the park and making a site developable which in the past had some problem preventing it from its highest and best use. Mr. Chittum stated the staff has negotiated a performance agreement which allows for a grant through the EDA with funding from this Board in an amount equal to one year of new revenue estimated to be between $80,000 and $100,000, and June 12, 2007 519 will be capped at $100,000 and used for the purpose of the public infrastructure improvements such as water and sewer. There was no discussion. Supervisor Flora moved approval of the staff recommendation (authorize the execution of a performance agreement between Roanoke County, the Roanoke County Economic Development Authority, and Virginia Air Distributors, Inc.). The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 6. Reauest for authorization to execute ~ perforrrtanf:e Mlreement between Roanoke County. Roanoke County Economic Development Authority. and Kroaer Limited Partnership. (Doua Chittum. Director of Economic Development) A-061207-5 Mr. Chittum stated that about ten years ago the County had a vision for a gateway into Roanoke County in the Route 460 area from the Bonsack area. Fralin and Waldron developed the Valley Gateway Business Park which was to be a mixed-use facility with industrial and commercial. Integrity Windows has been a great success and they have recently doubled their facility. The front of the property has been purchased by Kroger Limited Partnership. In addition to an 84,000 square foot Kroger store which will be a flagship operation, they are planning a 22,000 square foot retail small shop 520 June 12, 2007 facility, and the development of four out-parcels for small shops and restaurants. Mr. Chittum advised that Kroger is investing at least $22 million in their facility. It will take a great deal of off-site and on-site infrastructure work, such as acceleration and de- acceleration lanes, the widening of Valley Gateway Boulevard, water and sewer extensions, and stormdrains improvements. Mr. Chittum stated that the staff has been working with Kroger Limited Partnership for a long time to get it to this point, and he was appreciative of the Community Development and Virginia Department of Transportation (VDOT) staffs for their assistance. The agreement was negotiated under the Public Private Partnership guidelines and will allow Kroger to build the facility as described and provide a grant equal to one year of revenue to be returned to Kroger after they are operational as compensation for the infrastructure improvements. Mr. Chittum noted that the grant is for one year of revenue as stated in the report and not two years as stated in the agreement that was included in the packet to the Board. He noted that the County Attorney has revised the language in the agreement. Mr. Chittum presented a rendering of the facility. Supervisor Altizer recognized John Lucas and Fenton Childers from Kroger who were present in the audience, and he stated that this is going to be a great project. He advised that the citizens he had spoken with in the area are looking forward to this new project. He stated that Roanoke County is business-friendly and open for business. June 12, 2007 521 Supervisor Church stated that Kroger is a great organization and he is glad to have them in Roanoke County and is looking forward to working with them in the future. Supervisor Wray noted that Kroger had recently renovated several stores in southwest Roanoke County and is a good partner in the community. Supervisor Altizer moved to approve the staff recommendation with the changes in the agreement by the County Attorney (authorize the execution of a Performance Agreement between Roanoke County, the Roanoke County Economic Development Authority, and Kroger Limited Partnership). Supervisor McNamara stated that Kroger is not the largest taxpayer in the County, but one of the top five in the County and if the performance agreement is not approved it would be an injustice since performance agreements were approved for other businesses in the area. He further stated that he has not supported retail performance agreements in the past and this half million dollars could be put toward trails and buying small pieces of land. He stated that a performance agreement, which the Board has discussed a number of times, is designed to attract businesses and jobs and he stated that he does not believe this would be an incentive for Kroger and they would not base their decision to locate in the County on the funds the County is allowing them on their tax revenues. However, he advised that he would support the consensus of the Board and wished Kroger the very best. He further stated that Kroger is a great organization and one the County is proud to have in the Route 460 area. 522 June 12, 2007 Supervisor Altizer's motion to approve the staff recommendation carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: Supervisor McNamara 7. Reauest to appropriate funds for the construction of traffic sianalization at the intersection of Challenaer Avenue and Vallev Gatewav Boulevard. Vinton Maaisterial District. (Doua Chittum. Director of Economic Development) A-061207 -6 Mr. Chittum explained that this request stems back to 1997 when the County partnered to get Valley Gateway under development and one of the critical pieces of that was the construction of traffic signalization at the intersection of Challenger Avenue and Valley Gateway Boulevard. Mr. Chittum stated that in the performance agreement with Integrity Windows, the County stated that when the warrants were met and as traffic increased in the Route 460 area, Roanoke County committed to provide signalization at the intersection of Challenger Avenue and Valley Gateway Boulevard. The County knew the warrants would soon be met and several years ago the County funded the design of the signal light with VDOT. Recent traffic studies have now satisfied VDOT and County traffic staff and warrants have been met for traffic signalization. Mr. Chittum advised that there is a Valley Gateway Infrastructure Capital Account with funding available for minor projects relating to June 12,2007 523 development of this parcel. He stated that it is requested that these funds be used and that $125,000 from the Public Private Partnership Capital Account be appropriated to the Valley Gateway Infrastructure Account for construction of the traffic signal. Supervisor Altizer asked Mr. Chittum about the timetable for installation of the traffic signal. Mr. Chittum explained that construction should begin by next spring with the signal in operation by July 2008. Supervisor Altizer moved the approval of staff recommendation (appropriating $125,000 from the Public Private Partnership Capital Account to the Valley Gateway Infrastructure Account - allowing for contingency - for the purpose of constructing a traffic signal at the intersection of Challenger Avenue and Valley Gateway Boulevard, thus honoring the County's commitment to provide this safety enhancing amenity to the citizens and businesses that are affected by increasing traffic in this area). The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: Supervisor McNamara IN RE: FIRST READING OF ORDINANCES (CONTINUED) 2. First readina of an ordinance authorizina the vacation of ~ riaht- of-way desianated as Dallas Road as shown on the plat of North Burlinaton Heiahts Subdivision. Section ~ recorded in Plat Book ~ Paae 57. in the Roanoke County Circuit Court Clerk's Office. said riaht-of-way located in the Hollins MaQisterial District. 524 June 12, 2007 (Arnold Covey. Director of Community Development) Mr. Covey explained that this is a petition from Jarrell and Goodpasture to vacate a 50 foot wide, approximately 196 feet in length unimproved right-of-way known as Dallas Road. He stated that it is the desire of the petitioners to use their portion of the aforementioned right-of-way for improvements to their property. Once vacated the property will be divided evenly and combined with the adjoining properties. There are no adjoining landowners or other persons affected by this action. Mr. Covey advised that County departments and local utility companies were contacted concerning the vacation. Appalachian Power Company and Verizon requested to retain a public utility easement for their utilities presently in the existing right-of-way. The cost and expenses associated with the vacation, including but not limited to publication, survey and recordation costs, are the responsibilities of the petitioners. Mr. Covey stated that it is requested that the proposed ordinance be adopted authorizing vacation of the right-of- way and establishing a public utility easement in its location and noted that this is the first reading of the ordinance. Supervisor Flora stated that this is a paper street that will never be opened, and previously the Board had vacated the balance of the street which lies on the other side of the creek. June 12, 2007 525 Supervisor Flora moved to approve the first reading and set the second reading and public hearing for June 26, 2007. The motion carried by the following recorded vote: Supervisors Wray, Church, Altizer, Flora, McNamara None 3. First readina of an ordinance amendina Section 2-9. Court Costs for Courthouse Security of the Roanoke County Code to increase the court cost for individuals convicted in Roanoke County courts to fund courthouse security personnel. (Paul Mahoney, County Attorney) Mr. Mahoney advised that this is the first reading of an ordinance that would increase the fee imposed on certain court costs from $5.00 to $10.00. He stated that the Board first adopted this ordinance in April 2003 imposing a $5.00 court cost with the intent to fund courthouse security personnel. In the 2007 session of the General Assembly local governments were authorized to increase that fee from $5.00 to $10.00. The legislation would become effective July 1 of this year, therefore, if approved by the Board, this proposed ordinance would be effective July 1,2007. The second reading is scheduled for June 26, 2007. Mr. Mahoney noted that the use of these funds is to defray some of the personnel costs for courthouse security personnel not funded by the Commonwealth of Virginia. He stated that in 2003, staff initially estimated this fee would generate approximately $160,000 and the Board at that time authorized the AYES: NAYS: 526 June 12, 2007 sheriff to hire four additional bailiff positions. Unfortunately, the fee only generated about $80,000. He explained that increasing the fee from $5 to $10 will generate another $80,000 and that will off-set the costs of the existing four bailiff positions and partially offset costs of some current part-time security positions for Juvenile and Domestic Relations Court and General District Court not funded by the state. Supervisor Church stated that not very many times does an item come before the Board where the people who cause the damage pay for the damage and he felt this is very appropriate. Supervisor Church then moved to approve the first reading and set the second reading and public hearing for June 26, 2007. The motion carried by the following recorded vote: AYES: Wray, Church, Altizer, Flora, McNamara NAYS: None IN RE: APPOINTMENTS 1.: Clean Vallev Council Chairman McNamara advised that the two-year term of Dennis "Chip" Harris will expire on June 30, 2007. 2. Court Community Corrections Proaram Reaional Community Criminal Justice Board Chairman McNamara advised that the three-year term of John M. Chambliss, Jr., will expire on July 1, 2007. Mr. Chambliss agreed to serve another term. There was a consensus of the Board to make this appointment and the Clerk was June 12,2007 527 directed to place confirmation on the Consent Agenda. Chairman McNamar~ advised that the two-year term of Sheriff Gerald Holt will expire on July 1, 2007. The Clerk was directed to contact Sheriff Holt to see if he is willing to seNe another term and if so, to place it on the Consent Agenda for the June 26,2007, meeting. 3. Parks and Recreation Advisory Commission (Appointed !!y District) SupeNisor Flora advised that Troy Kincer has agreed to seNe on the Parks and Recreation Advisory Commission for the Hollins Magisterial District. There was a consensus of the Board to make this appointment, and the Clerk was directed to place confirmation on the Consent Agenda. SupeNisor Wray advised that he should have an appointment to this committee from his district by the next meeting. 4. Western VirQinia Water Authoritv Chairman McNamara advised this appointment will be discussed In Closed Meeting. IN RE: CONSENT AGENDA R-061207-7; R-061207-7.a; R-061207-7.b; R-061207-7.c; R-061207-7.d SupeNisor Altizer moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: SupeNisors Wray, Church, Altizer, Flora, McNamara NAYS: None 528 June 12, 2007 RESOLUTION 061207-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for June 12, 2007, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of minutes - May 8, 2007 (Joint meeting with the Town of Vinton) and May 22, 2007 2. Resolutions of appreciation to the following individuals upon their retirements: (a.) Elizabeth Dennis, Parks, Recreation and Tourism Department, after thirty years of service (b.) Paul Lipscomb, General Services Department, after twenty-seven years of services (c.) Danny L. Wood, Fire and Rescue Department, after twenty-two years of service (d.) Deborah Ladd, Information Technology Department, after five years of service 3. Request from the schools to accept and appropriate Medicaid funds in the amount of $40,000 4. Request to accept Amber Wood Court and Whittier Court into the Virginia Department of Transportation Secondary System, Catawba Magisterial District 5. Designation of voting delegate and alternate to the National Association of Counties Conference, July 13-17, 2007 6. Confirmation of Committee appointments That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None June 12, 2007 529 RESOLUTION 061207-7.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ELIZABETH DENNIS, PARKS, RECREATION AND TOURISM DEPARTMENT, UPON HER RETIREMENT AFTER THIRTY YEARS OF SERVICE WHEREAS, Elizabeth Dennis was employed by Roanoke County on September 16, 1976, as a Recreation Program Supervisor for the Parks, Recreation and Tourism Department; and WHEREAS, Ms. Dennis retired from Roanoke County on June 1, 2007, after thirty years and nine months of service with the Parks, Recreation and Tourism Department; and WHEREAS, Ms. Dennis was responsible for developing the first publicly funded recreation program for individuals with disabilities in Roanoke County and the Roanoke Valley; and WHEREAS, Ms. Dennis developed programs that were nationally recognized for their excellence; and WHEREAS, Ms. Dennis served the citizens of Roanoke County and the Roanoke Valley as an influential advocate for persons with disabilities and worked tirelessly to ensure access to County facilities for all citizens; and WHEREAS, Ms. Dennis, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens with disabilities. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ELIZABETH DENNIS for more than thirty years of exceptional, devoted, and enthusiastic service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 061207-7.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO PAUL LIPSCOMB, GENERAL SERVICES DEPARTMENT, UPON HIS RETIREMENT AFTER TWENTY-SEVEN YEARS OF SERVICE WHEREAS, Paul Lipscomb was employed by Roanoke County on October 10, 1979, as a solid waste equipment operator in the General Services Department; and WHEREAS, Mr. Lipscomb retired from Roanoke County on June 1, 2007, after twenty-seven years and eight months of service with the General Services Department; and / 530 June 12, 2007 WHEREAS, Mr. Lipscomb was an outstanding employee and exemplified the highest standards of positive public service; and WHEREAS, Mr. Lipscomb, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to PAUL LIPSCOMB for more than twenty-seven years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 061207-7.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DANNY L. WOOD, FIRE AND RESCUE DEPARTMENT, UPON HIS RETIREMENT AFTER TWENTY-TWO YEARS OF SERVICE WHEREAS, Danny L. Wood was employed by Roanoke County on September 17,1984, as a firefighter in the Fire and Rescue Department; and WHEREAS, Mr. Wood retired from Roanoke County on June 1, 2007, after twenty-two years and eight months of service with the Fire and Rescue Department; and WHEREAS, Mr. Wood performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Mr. Wood through his commitment to firefighter safety has been instrumental in the on-going certification and maintenance of the department's self- contained breathing apparatus, including the incorporation of a new system in 2003; and WHEREAS, Mr. Wood, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens by providing continual fire and emergency medical responses. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DANNY L. WOOD for more than twenty-two years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. June 12, 2007 531 On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 061207-7.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DEBORAH LADD, INFORMATION TECHNOLOGY DEPARTMENT, UPON HER RETIREMENT AFTER FIVE YEARS OF SERVICE WHEREAS, Deborah Ladd was employed by Roanoke County on April 15, 2002, by the Information Technology Department as a systems analyst; and WHEREAS, Ms. Ladd provided support for the offices of Real Estate Valuation, Commissioner of Revenue, and Treasurer; and WHEREAS, Ms. Ladd retired from Roanoke County on June 1, 2007, after five years and one month of service with the Information Technology Department; and WHEREAS, Ms. Ladd, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DEBORAH LADD for more than five years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None IN RE: REPORTS Supervisor Flora moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 1. General Fund Unappropriated Balance 2. Capital Reserves 532 June 12, 2007 IN RE: 3. Reserve for Board ContinQency 4. Telecommunications Tax Comparison Report 5. Statement of the Treasurer's accountability per investment and portfolio policy as of May 31. 2007 6. Proclamations siQned Qy the Board REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Wray: He inquired about the status of the installation of the "No- Thru Trucks" sign on Clearbrook Lane. Mr. Hodge explained that the staff had contacted VDOT about the installation of the sign, but this is a State decision and not a County decision as to whether it warrants the installation of a sign. The County has made the request, VDOT will advertise for public comments, and then it will go to the Commonwealth Transportation Board for final disposition. Mr. Hodge advised that he would contact VDOT and ask them to proceed as quickly as possible. Supervisor Church: He requested that Mr. Covey schedule a meeting with regard to citizens' concerns on the Bill Lee property. Chairman McNamara: He advised that he received a congratulatory letter for work done by Mr. Workman and his crew. He asked that Mr. Covey pass this along to them and also asked that they receive some kind of recognition. He also expressed appreciation to the gentleman who wrote the letter. At 4:29 p.m., Chairman McNamara adjourned this portion of the meeting to go into work sessions. June 12, 2007 533 Chairman McNamara also noted that he will not be in attendance at the second Board meeting in July. WORK SESSIONS 1. Work session to discuss uparade of radio system. (Elmer Hodae. County Administrator) The work session was held from 4:42 p.m. until 5:05 p.m. The following staff was present at the work session: Elmer Hodge, County Administrator, Elaine Carver, Director of Information Technology; and Bill Hunter, InfraStructure Services Manager. IN RE: Mr. Hodge updated the Board on the upgrading of the radio system from analog to digital. Motorola has informed the County that maintenance of the analog controllers, which direct radio traffic, will no longer be supported by Motorola after 2009. The cost of the device that would extend the life of the analog system through 2012 is just under $500,000. However, Motorola has offered a proposal for the County to go directly to digital without the interim step of buying the analog device, and the equipment can be purchased at 2003 pricing. They have also agreed to provide two years of warranty rather than one year. It was noted that voice quality and encryption is much better with digital. /-- 534 June 12, 2007 The question was raised as to whether Roanoke City is prepared to upgrade to digital at this time. Ms. Carver advised that while it is possible that Roanoke City could become digital, City staff does not feel they are in a position at this time to go digital. However, she stated that inoperability will not a problem even if the County becomes digital and the City stays analog. Ms. Carver stated that when the County first anticipated going digital, the cost was approximately $13 million, and the cost now is approximately $9 million. It was the consensus of the Board to move forward with the proposal from Motorola to go directly to digital without the interim step of buying the analog device, and to purchase the equipment at 2003 pricing. Mr. Hodge advised that he would bring this item to the Board in August. 2. Work session to discuss the construction of the new County aaraae in partnership with the Western Virainia Water Authority. (Elmer Hodae. County Administrator; and Anne Marie Green. Director of General Services) The work session was held from 5:05 p.m. until 5:26 p.m. The following staff was present at the work session: Elmer Hodge, County Administrator, and Anne Marie Green, Director of General Services. June 12, 2007 535 Elmer Hodge advised the Board that the staff had looked at a site in Valleypointe for the new County garage, but site distance and access is not good. Staff is now looking at a site the County has an option on in the Hollins area. He stated that he wanted to be sure the Board is comfortable with the Hollins area site rather than the Kessler Mill site and requested that the Kessler Mill site be preserved. He advised that he also wanted to talk through the general terms of the contract with the Western Virginia Water Authority ryvvwA). Mr. Hodge advised that the geotechnical and location is good at the Hollins site, and if the Board approves, he would like to bring the purchase of this site to the Board for first and second readings in July. Supervisor McNamara stated that if we do not have a solid agreement with the WVWA we should not be doing this. Mr. Hodge and Ms. Green reviewed the conceptual drawings with the Board. Ms. Green stated that they anticipate needing a certain size vehicle maintenance facility. The WVWA will not make the core bigger, which includes reception area, office area and locker rooms. She explained the number of light duty and heavy duty bays needed, and advised that without the WVWA, three bays could be eliminated which would save approximately $437,000 based on square footage cost. /,,-- 536 June 12, 2007 Ms. Green stated that the WWVA lease will be approximately $121,000 per year and the agreement is for 20 years. If WWVA leaves before 10 years, they will pay one-half of what they would owe for the remainder of the 10 years. If they leave after 10 years, they will not owe the County anything; however, the County will have the benefit of a larger garage. Ms. Green stated that this cost is much less for the WWVA than what they would have to pay if they constructed their own garage. The total cost of building the garage including the land is $7.7 million. Suggestions were made for reducing the size of the building. Supervisor Wray asked about the cost of reducing a certain section of the garage. Ms. Green stated that based on square footage she believed it would be approximately $200,000, but she would ask Spectrum Design for the cost. Ms. Green asked the Board if they are in agreement to go forward with purchase of the Hollins area site. It was the consensus of the Board to proceed with this site. Supervisor Church stated that he would feel more comfortable with a 75% "walkout" by the WWVA. Mr. Hodge advised that we have that almost at maximum. Supervisor Church asked him to see what he could do. Ms. Green advised that groundbreaking for the garage is scheduled for January or February 2008. June 12, 2007 537 2. Renovation of Board Meetina Room (Elmer Hodae. County Administrator) The work session was held from 5:26 p.m. until 5:27 p.m. Mr. Hodge advised the Board that Lenore Duncan and Chris Venable with Spectrum Design will be in the conference room with plans for the renovation of the Board room. He stated that he had a few concerns and he wanted the Board to review the plans. IN RE: CLOSED MEETING At 5:44 p.m., Supervisor McNamara moved to go into closed meeting pursuant to the Code of Virginia Section 2.2-3711 A (4) discussion of a personnel mdtter not related to public business; and Code of Virginia Section 2.2-3711 A (1) discussion and consideration of appointments of prospective candidates to the Western Virginia Water Authority. The motion carried by unanimous voice vote. IN RE: CERTIFICATION RESOLUTION R-061207-8 At 6:02 p.m., Supervisor Church moved to return to open session and adopt the certification resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 538 June 12, 2007 RESOLUTION R-061207-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None IN RE: ADJOURNMENT Supervisor Flora moved to adjourn the meeting at 6:02 p.m. to Monday, June 25, 2007, at 5:30 p.m. for the purpose of a joint meeting with the Roanoke County School Board, Roanoke County Administration Building, 5937 Cove Road, Roanoke, Virginia. The motion was carried by unanimous voice vote. Submitted by: Approved by: Wanda G. Riley, CPS s ph P. McNamara Clerk to the Board Irman Clerk's Note: The joint meeting with e Roanoke County School Board scheduled for June 25, 2007, was cancelled.