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HomeMy WebLinkAbout7/10/2007 - Adopted Board Records ACTION NO. A-071007-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 10, 2007 AGENDA ITEM: Request from the Information Technology Department to receive and appropriate reimbursement in the amount of $4,452.35 for time and resources committed as part of the 800MHz Radio Rebanding project. SUBMITTED BY: Elaine Carver Information Technology Director APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In August of 2004 the Federal Communications Commission (FCC) mandated Rebanding (Reconfiguring) to try and finally alleviate the interference being caused to 800MHz trunking systems from Nextel. This solution was reached after much battling and negotiation between all the affected parties with an agreement to have Nextel foot most of the bill in return for new spectrum. Rebanding of the US 800MHz spectrum is divided into 4 waves with each wave having two phases (planning/implementation). This is a very complicated and time consuming process so the entire change will take quite some time. All waves of the 800 MHz rebanding project are due for completion in 2008. Roanoke County and Roanoke City are part of Wave 1 and to date have completed rebanding phase 1 (2 frequencies). We have received $53,992.26 for work/resources committed. Part of these funds will be distributed to Roanoke City for their part in the project. We are awaiting a final audit by the FCC before closing out Phase 1. We are in the planning portion of phase 2 rebanding (5 frequencies) which is scheduled for completion in August. Nextel has agreed to pay $14,816.18 forthe planning portion of this phase. So far we have received, and the Board has appropriated, $7,420.59. We have Nextel's second installment of $4,452.35, which we are requesting the Board accept and appropriate, as reimbursement for time and resources committed to date. The balance of $2,968.24 is due upon completion of the planning phase (August). Implementation of this second phase is due for completion in spring of 2008. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends accepting and appropriating the second installment of SprintlNextel funds in the amount of $4,452.35 to reimburse the Information Technology Communication Shop for time and resources committed to complete planning for Phase 2 of the 800MHz Rebanding effort. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved Yes No Abs Mr. Wray [g] D D Mr. Church [g] D D Mr. Altizer [g] D D Mr. Flora [g] D D Mr. McNamara ~ D D c: Elaine Carver, Director, Information Technology Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 10, 2007 RESOLUTION 071007-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for July 10,2007, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Approval of minutes - June 12, 2007 and June 26, 2007 2. Request from the Police Department to accept and appropriate a Division of Motor Vehicles Grant in the amount of $2,000 for support of the "Click It or Ticket" campaign That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: NAYS: Supervisors Wray, Church, Altizer, Flora, McNamara None A COPY TESTE: ~~W.~/ Wanda G. Riley, CPS Clerk to the Board of Supervisors Cc: Rebecca Owens, Director, Finance Ray Lavinder, Chief of Police Lt. David McMillan, Grant Coordinator ACTION NO. A-071007-2.a ITEM NO. 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 10, 2007 AGENDA ITEM: Request from the Police Department to accept and appropriate a Division of Motor Vehicles Grant in the amount of $2,000 for support of the "Click It or Ticket" campaign SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Funds in the amount of $2,000 from the Division of Motor Vehicles (DMV) will be used to support the Roanoke County Police Department's efforts in targeting and enforcement of occupant protection in support of DMV's "Click It or Ticket" campaign. This grant is for fiscal year 2007 (October 1, 2006 through September 30, 2007.) There is no cost to Roanoke County. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of this Division of Motor Vehicles grant in the amount of $2,000.00. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Abs Mr. Wray [2J D D Mr. Church [2J D D Mr. Altizer [2J D D Mr. Flora [2J D D Mr. McNamara [2J D D c: Ray Lavinder, Chief of Police Lt. David McMillan, Grant Coordinator Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 10, 2007 RESOLUTION 071007-3 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None A COPY TESTE: . ~~.~ Wanda G. Riley, CPS Clerk to the Board of Supervisors