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Home My WebLink About7/24/2007 - Regular Roanoke County Board of Supervisors Agenda July 24, 2007 Good afternoon and welcome to our meeting for July 24, 2007. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Bill Booth Vinton Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Police Officers Roger "Matt" Vance and Neil D. Gardner for their services to the community D. BRIEFINGS 1. Briefing on establishing new quiet zones at public grade crossings In Roanoke County. (Elmer Hodge, County Administrator; and W. L. "Bill" Barringer, Director of Grade Crossing Safety, Norfolk Southern Corporation) 1 E. PUBLIC HEARING 1. Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2007-2008 budget in accordance with Section 15.2-2507, Code of Virginia. (Rebecca Owens, Director of Finance) F. NEW BUSINESS 1. Request to adopt a resolution authorizing the Southern Rivers grant application for the Western Virginia Water Authority extension of sanitary sewer in Andrew Lewis Place neighborhood, Catawba Magisterial District. (Paul Mahoney, County Attorney) 2. Request to adopt a resolution declaring intent to reimburse expenditures for the fleet maintenance facility from bond proceeds. (Rebecca Owens, Director of Finance G. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of an ordinance to obtain a special use permit to construct a religious assembly facility on approximately 11 acres, located at 4505 and 4625 West Main Street, Catawba Magisterial District, upon the petition of the Community Church 2. First reading of an ordinance, to rezone 2.22 acres from C-2S, General Commercial District with Special Use Permit, to C-2S, General Commercial District with Special Use Permit to amend the proffered site plan to construct a drive-in and fast food restaurant and retail building, located at the intersections of Brambleton Avenue, Colonial Avenue and Merriman Road, Cave Spring Magisterial District, upon the petition of Seaside Heights, LLC H. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing the relocation of an electric line at Camp Roanoke and granting of a right-of-way easement through property owned by the Roanoke County Board of Supervisors at Camp Roanoke, Catawba Magisterial District. (Pete Haislip, Director of Parks, Recreation and Tourism) 2 I. SECOND READING OF ORDINANCES 1. Second reading of ordinances to exercise options and authorize the acquisition of certain real estate for the fleet maintenance facility, Hollins Magisterial District, from the following: (Anne Marie Green, Director of General Services) (a) Ted A. Garrison, Jr., 5253 Hollins Road, approximately 4.02 acres; and (b) Carl D. Jannay and Pamela H. Jannay, 1132 Carlos Drive, approximately 5 acres 2. Second reading of an ordinance authorizing the acquisition of, and reallocation of funds for, certain real estate from the Econom ic Development Authority consisting of approximately 25 acres located in the Center for Research and Technology (CRT), Catawba Magisterial District. (Jill Loope, Assistant Director of Economic Development) J. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee 2. Clean Valley Council 3. Economic Development Authority 4. Western Virginia Water Authority Board of Directors K CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - July 10, 2007 2. Request from the schools to accept and appropriate grant funds in the amount of $7,100 for Title II 0 educational technology regional training. 3. Request to accept and appropriate $22,500 in grant funds from the Virginia Department of Emergency Management to Fire and Rescue for the continuation of the Regional Citizen Corps Council and Community Emergency Response Team (CERT) training. 3 4. Request to accept and appropriate grant funds in the amount of $91,901 from the Department of Criminal Justice Services for a juvenile justice and delinquency prevention program. 5. Request to accept the donation of a new 20-foot public drainage easement across property of Irvine Access Floors, Inc. Lot 2A, Block 1, Section 2, "Castle Hill Development", Plat Book 3, page 34, in the Cave Spring Magisterial District. 6. Acceptance of Pine Valley Lane, Cascades Court, Sawgrass Court, and Valhalla Court into the Virginia Department of Transportation secondary system. 7. Request to authorize amendment to the performance agreement between Roanoke County, Roanoke County Economic Development Authority, and Virginia Air Distributors. L. REQUESTS FOR WORK SESSIONS M. REQUESTS FOR PUBLIC HEARINGS N. CITIZENS' COMMENTS AND COMMUNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Accounts Paid - June 2007 5. Claims activity for the self-insurance program for the period ended June 30, 2007 6. Public Safety Center Building Project Budget Report 7. Public Safety Center Building Project Change Order Report P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion or consideration of appointment and performance of specific public officers to regional boards and commissions. 4 Q. WORK SESSIONS (Training Room - 4th floor) EVENING SESSION R. CERTIFICATION RESOLUTION S. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCE 1. Second reading of an ordinance revoking Ordinance 111400-8 and granting a special use permit to operate activities, meetings, day camps, after-school programs, and overnight camping on 63.12 acres located at 5488 Yellow Mountain Road, upon the petition of Girl Scouts of Virginia Skyline Council, Inc., Cave Spring Magisterial District. (David Holladay, Senior Planner) 2. Second reading of an ordinance authorizing quitclaim and release of a slope easement within the boundaries of Pine Valley Lane dedicated in Plat Book 24, page 52, The Fairways at Hanging Rock, Catawba Magisterial District. (Arnold Covey, Director of Community Development) U. CITIZENS' COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael W. Altizer 2. Richard C. Flora 3. Michael A. Wray 4. Joseph B. "Butch" Church 5. Joseph P. McNamara W. ADJOURNMENT 5 ~ ACTION NO. ITEM NO. c..-l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Certificates of recognition to Roger "Matt" Vass and Neil D. Gardner, Roanoke County Police Department, for their services to the community SUBMITTED BY: Wanda G. Riley, CPS Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ,gOUNTY ADMINISTRATOR'S COMMENTS: \~) ~1f ~lU~ atr.J SUMMARY OF INFORMATION: On June 26, 2007, Officers Roger "Matt" Vass and Neil D. Gardner, Roanoke County Police Department, were dispatched to the Roanoke River at Wayside upon the report of a suicidal subject. A female who was distraught over her husband's military deployment to Iraq had advised a homeowner that she was going to commit suicide. When Officers Vass and Gardner arrived on the scene, they found the female sitting on the river bank. When they started to talk to her, she quickly jumped into the river and went underwater. Officer Vass without hesitation jumped into the river in full uniform and was able to grab her and pull her to the river bank. Officer Gardner who stayed on shore provided assistance to the subject from the river bank and transported herto a hospital for a mental health evaluation. The Board of Supervisors wishes to recognize Officers Vass and Gardner and commend them for their actions which were instrumental in saving a life. ~untP of l\oano~ CERTIFICATE OF RECOGNITION Awarded to MA TT VASS AND NEII--I GARDNER , ~ .. ... -->,"",. - --'-'. ROANOKE COUNTY POLICE DEPARTlVU:NT For their services to the community )- On June 26, 2007, Officers Vass and Gardner were dispatched to the Roanoke River at Wayside to investigate a report of a suicidal subject. )- When the officers arrived on the scene, they found a female sitting on the river bank and as they started to speak with her, she quickly jumped into the Roanoke River and went underwater. )- Officer Vass jumped into the chest high water in full uniform and was able to grab the subject and pull her back to the river bank. )- Officer Gardner provided assistance to complete the rescue and transported the subject to a hospital for a mental health evaluation. )- The Board of Supervisors wishes to recognize and commend Officers Vass and Gardner for their expertise and dedication to duty which were instrumental in saving a life. Presented this 24th day of July, 2007 ~ ,~.S> (. ~ a..- .... jiCha,rd C, Flora, ~ir 'l'nuiu! /1. . Michael W. Altizer ~ \Yl'~a.. W~ Michael A. Wray ACTION NO. ITEM NO. D-) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Briefing on establishing new quiet zones at public grade crossings in Roanoke County. SUBMITTED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: \~) ~1f ~u~ aN'Q~ SUMMARY OF INFORMATION: This time has been set aside to brief the Board on the procedure required to establish quiet zones at public grade crossings in Roanoke County. W. L. "Bill" Barringer, Director of Grade Crossing Safety with Norfolk Southern Corporation, will be present to assist with the briefing and answer questions. ACTION NO. ITEM NO. ~~' \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Public hearing to receive citizen comments regarding proposed amendments to the fiscal year (FY) 2007-2008 budget in accordance with Section 15.2-2507, Code of Virginia SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~~.-4 atr~~ \~~, SUMMARY OF INFORMATION: This is a public hearing to secure citizen's comments concerning amending the FY 2007- 2008 budget by adjusting the aggregate amount to be appropriated during the fiscal year. Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such amendment exceeds 1 percent of the total expenditures shown in the adopted budget or $500,000, whichever is lesser, the County must publish notice of a meeting and public hearing. The notice must state the County's intent to amend the budget and include a brief synopsis of the proposed budget amendment(s). This notice was published on July 13, 2007. 1. Request to appropriate $890,000 to the fleet maintenance facility capital accountfor the acquisition of certain real estate. 2. Request to reallocate $150,000 to the Center for Research and Technology capital account for the acquisition of certain real estate. 3. Request to appropriate $7,100 to the Schools for Title \I educational technology regional training. 4. Request to appropriate $22,500 from the Department of Emergency Management to support the Citizens Corps Program 5. Request to appropriate $91,901 from the Virginia Department of Criminal Justice Services for juvenile justice and delinquency prevention, functional family therapy project FISCAL IMPACT: There is no fiscal impact as a result of the public hearing. Requests for appropriations will occur later on this agenda. STAFF RECOMMENDATION: It is recommended that the Board hold the required public hearing. Board action appropriating funds, as provided in this notice, will occur later during this meeting. 2 ACTION NO. ITEM NO. 'F - \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Request to adopt a resolution authorizing the Southern Rivers grant application for the Western Virginia Water Authority extension of sanitary sewer in Andrew Lewis Place neighborhood, Catawba Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This resolution authorizes the application for a grant from Southern Rivers Watershed Enhancement Program in the amount of $797,940 with the Western Virginia Water Authority (WVWA) acting as the County's agent for administering the grant in order to extend sanitary sewer to the Andrew Lewis Place neighborhood. This project is in the western part of Roanoke County just north of the Roanoke River near the Green Hill Park area. The project proposes to install approximately 3,321 feet of 8" PVC sanitary sewer collection system that has the potential to connect 41 existing properties that are currently using aging and failing septic tanks that are typically 50 to 60 years old. This new infrastructure will be installed on Andrew Avenue, Evelyn Drive, McDaniel Drive, and Ellen Drive. This area, which is part of Block Group 2, Census Tract 303 in the County of Roanoke, Virginia, has a median household income of $39,625. This moderate to low income area's median household income is only 83 percent of the typical Roanoke County household, and many of the residents are retired. This built-out residential area consists of single family homes. WVWA was approached by property owners in the area, inquiring about the installation of a sanitary sewer collection system because of issues they were having with their aging septic systems. In response to the inquiry, the Authority held a community meeting on September 20, 2006, followed by a neighborhood survey. Thirty-five residents responded to the survey with the majority expressing interest in connecting to a sanitary sewer system. Most responded that cost would be the deciding factor. These residents want to connect to the sanitary sewer system, but the scope of the project is beyond their financial means. As it is also beyond the financial means of many of these residents to take on the necessary maintenance and repairs on septic systems, this community will experience many more failed systems in the future. This grant will immediately correct a health and safety issue for these 41 potential households, improve the water quality in the immediate area as well as the neighboring Green Hill Park along the Roanoke River and improve the property values in the community as a whole. The County of Roanoke and the WVWA will work together on this project to connect the Andrew Lewis Place homes to the sanitary sewer system and reduce wastewater runoff into the Roanoke River. WVWA will serve as the agent for Roanoke County to design and facilitate the construction of this project. The engineering design is approximately 90 percent complete with no easement acquisition required since the new lines will be installed in the VDOT right of way. Therefore, upon completion of the design plans, the project could be put out to bid. The WVWA will bid the project and provide construction administration and inspection services. If the grant is awarded and funds are made available for construction of the project, the WVWA anticipates that the projected bid date would be early Fall 2007. If the County is awarded this grant, the Board will be asked to accept these funds and appropriate them to WVWA after an advertised public hearing amending the budget. FISCAL IMPACT: There will be no cost to the County. WVWA has agreed to pay the $25,395 local match. Roanoke County is fiscal agent for WVWA. STAFF RECOMMENDATION: It is the staff's recommended that the Board adopt the attached resolution authorizing the Southern Rivers Grant Application for the WVWA extension of sanitary sewer in Andrew Lewis Place neighborhood. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24,2007 RESOLUTION AUTHORIZING THE SOUTHERN RIVERS GRANT APPLICATION FOR THE WESTERN VIRGINIA WATER AUTHORITY EXTENSION OF SANITARY SEWER IN ANDREW LEWIS PLACE NEIGHBORHOOD WHEREAS, Roanoke County, with the Western Virginia Water Authority acting as its agent, wishes to apply for a grant through the Southern Rivers Watershed Enhancement Program (SRWEP) for the Andrew Lewis Place, Roanoke, Virginia, Sanitary Sewer Extension; and WHEREAS, homes in the Andrew Lewis Place neighborhood located in western Roanoke County are experiencing problems with failing and underperforming septic systems with the cost to remediate these systems being a hardship to the neighborhood residents; and WHEREAS, the Roanoke River experiences water quality impairments and has been placed on the Commonwealth's list of impaired waters for bacteria contamination; and WHEREAS, it is possible to extend the Western Virginia Water Authority's sewer system to connect the homes in the Andrew Lewis Place neighborhood thereby eliminating the need for septic tanks and improving water quality in the Roanoke River. THEREFORE BE IT RESOLVED that the Roanoke County Board of Supervisors requests grant funds in the amount of $797,940 through the Southern Rivers Watershed Enhancement Program with $25,395 in local match being provided by the Western Virginia Water Authority so that sanitary sewer can be extended to 41 homes in the Andrew Lewis Place neighborhood allowing the septic tanks serving these homes to be replaced; and BE IT FURTHER RESOLVED that the County Administrator or any assistant county administrator is hereby authorized to execute such documents and take such actions as may be necessary to obtain the grant and to accomplish the purposes of this resolution. 2 ACTION NO. ITEM NO. F-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Request to adopt a resolution declaring intent to reimburse expenditures for the fleet maintenance facility from bond proceeds SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~l"~ ~JP"~ \D ~ SUMMARY OF INFORMATION: The County is currently in the design phase of a new fleet maintenance facility. Staff is working with the architects on the initial design of the facility. The Board has already appropriated $500,000 to this project through the funded portion of the Capital Improvements Plan. Ancillary costs for various studies, including environmental site assessments, geotechnical, soil tests and soil borings, survey, title insurance, and recordation fees incurred to date total $43,799.66. The funds that are currently being spent can be reimbursed to the County at a later date with bond proceeds if the County declares its intention to do so before the funds are spent. The attached resolution will allow the County to reimburse itself at a later date. This resolution does not authorize the bond sale or appropriate any additional funds to the project at this time; it merely gives the flexibility to include current expenditures in the future bond sale if the County chooses to do so. FISCAL IMPACT: This resolution gives the County the option to include expenditures currently being made in the future bond sale. STAFF RECOMMENDATION: Staff recommends approving the attached reimbursement resolution for the fleet maintenance facility. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24,2007 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF A FINANCING FOR CERTAIN COSTS OF A NEW FLEET MAINTENANCE FACILITY The Board of Supervisors of the County of Roanoke, Virginia, (the "County") has determined that it may be necessary or desirable to advance money to pay the costs of designing, acquiring, constructing, and equipping a new fleet maintenance facility (the "Project"). NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of designing, acquiring, constructing, and equipping the Project from the proceeds of its debt or other financing. The maximum amount of debt or other financing expected to be issued for the designing, acquiring, constructing, and equipping the Project is $7,500,000. 3. This resolution shall take effect immediately upon its adoption. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for Auqust 28, 2007. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) ~, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. 2 ACTION NO. ITEM NO. G l...~::, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Requests for public hearing and first reading for rezoning ordinances; consent agenda SUBMITTED BY: Philip Thompson Deputy Director of Planning APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~u,~ atyJ \~7>' BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for Auqust 28,2007. The titles of these ordinances are as follows: 1. The petition of Community Church to obtain a Special Use Permit to construct a religious assembly facility on approximately 11 acres, located at 4505 and 4625 West Main Street, Catawba Magisterial District. 2. The petition of Seaside Heights, LLC, to rezone 2.22 acres from C-2S, General Commercial District with Special Use Permit, to C-2S, General Commercial District with Special Use Permit to amend the proffered site plan to construct a drive-in and fast food restaurant and retail building, located at the intersections of Brambleton Avenue, Colonial Avenue and Merriman Road, Cave Spring Magisterial District. Maps are attached. More detailed information is available in the Clerk's Office. 1 County of Roanoke Community Development Planning & Zoning For Staff Use Only Pc-CfP,L ~) Received by: 5204 Bernard Drive POBox 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 Application fee: 0.00 PCm.zA. date: J Placards issued: Check type ofap.~tion filed (check all that apply) o Rezoning ~pecial Use []Variance []Waiver []Administrative Appeal []Comp Plan (15.2-2232) Review Applicants name/address wlzip (J,ntmt/.v"TY cJ,.r1"?-!, ~~;) w,/d,-JD.J"..l n?~ S /c>~ V,.-A ~ y'Ol 7 Phone: Work: Cell #: Fax No_: S-YO o;g9 78'Y"~ SVD5~'7 78~ 3 ~T ..., - .owner's name/addre.ss wlzip .' /. Phone #: '~:;.k --?h:/>7'-.5 ,;;J:J~~'- Work: 79 A-'- Se7"""':';c, -z>r. ~ 1"1-7"" . /.' ,Q.:,k.-"'M.Jy' ~",o(....~1 Fax No. #: '" .;.......o~ Vr>or <i Property Location _ fJ'<l J I %~)"' 4/.rJ"'/-i SfrPrl' ,<!;"'/o s;-,;? "j 78 V ~ "i ~ - Magisteria] District: Community Planning area: ,,,~'-'D-OJ" - Existing Zoning: /2 ) Size ofparcel(s): Acres: /j Existing Land Use: hU/nce5' / / ~(;oJ . .. -,' .-.- ,. .' .. . -. -. ,. - , .. -. .., , .. .- .. , ..,-... . '., .....--.. .... , - .. '. - . ,-' . .- ...... ','''. , . --.,.' .,- - .- . ... ..' .... ,. -- .-.- ...... ." ....,.".. .'. . ,,-. ,,," -.- -... . -.... ReZONING, Sl'ECfALUSE fERMIT, WAIVERAND'c:OMP PLAN (15.]~2232) REVIEW.APf!LICANTS(juS!W/CP) . Proposed Zoning: Proposed Land Use: 1 Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes [] No [] IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes 0 No 0 IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes [] No [J .. - . .. . . - - . ._ _..." - _._.. ,.. _,. __". .. . - _, ,n. .... . . .... __..., "'.. ,..-,--_. ,<'.'_.'", ,..-- ," ". . - ""'. -. ..._-.. --. -- .. ,.. , '-'-..' -.......,. ... . . ,. . .., ., .., . '-.- . -,- ,., .-, .... ..,'.,,'.... ........ .,.._ . - "" " "'.' T.' '.. . ." ,." ,.." -', , '. '--', ,." "'" " " .,."., .,.. '. ....' ," '. '." '"' .......,.". . V ARL4N9E:1'.H7AJVEIlANPADM@STRATIY13APPEALA1'PLIC4NTS (V1J.J'l'AA) ..... ... VarianceIWaiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICA nON WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R1S/W/CP V/AA RlS/W/CP V/AA R1S/W/CP V/AA ~ Consultation ~ 8 1/2" xII H concept plan ~ Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature 2- , . , -," -,-' ,- , ,,- . -, ,,' .- . -, - ,." "", . - " .,. . . --.. , .. .........:' . ...;......' '~.-'.. .'_- ..-..... .-"_ '.::.. ... ..... ..' .' ..... . ,- ". ..... . '.. . .' -." ... . '.. ..... " '. . . _. OC' ".... ..... ... _', _".,-_- . '_ ..... "./... .. .'" ....'- . ','- . '." '::. JUSTIFICATIQNFOR' REZPNING, .SPECIAL VSE.PERM.ITWAIVERORCOMP PLAN(15.2-2232) REYIEW . 'REQU.ESTS . . . . . . Applicant C:~mt/A.// 7f' C4vr?7 The Planning Commission will study rezoning, special use pennit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in tenns of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request fwtbers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. ., -' I I JUSTIFICA !I9NF()RVA~IAN2EREQU#ST . Applicant (),..)'?TJ7I/A/ /"/y CA..-tr6-f The of Zoning Appeals is required by Section 1 5.2-2309 of the Code of Virgini a to consider the following factors before a variance can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If additional space is needed, use additional sheets of paper. L The variance shall not be contrary to the public interest and shall be in hannony with the intended spirit and pw-pose of the Zoning Ordinance. f1/( vre; ~ c4,o-1 ~_/;< r#~ /r<J''''/-<- "";<~P"cT;:y-~'~ m;AiJAr ~. ~ ~~/~j ~P~-I// ~ ~o//? k~ ("'~?7~~A-'+ 2_ The strict application of the zoning ordinance would produce undue hardship; a hardship that approaches confiscation (as distinguished from a special privilege or convenience) and would prohibit or unreasonably restrict the use of the property. 3_ The hardship is not shared by other properties in the same zoning district or vicinity. Such hardships should be addressed by the Board of Supervisors as amendments to the Zoning Ordinance. 4. The variance will not be of a substantial detriment to the adjacent properties or the character of the district. 4 "~r~ .;':- .. ~ .... .-;:::.a_ f!." #.... . ". :i.&;'. .,- 'iiJ "A New Church with an Old Vision" GO"'-"'-LA.NIT'( ~ = = ~ c.l1..rcl'l ;11_ - To Whom It May Concern: CommUNITY Church was established on July 10th, 2005 with an initial membership of 30 people and affiliation with the Southern Baptist Convention. Since that initial meeting, our church has grown to a membership almost 200 members strong. Our current building, 2222 Wildwood Road, has presented some special and logistical obstacles that have motivated our church to actively pursue an alterative location. This alternative location has been identified as 4505 and 4625 West Main Street sold as two lots for a combined total of 11 acres. Our preliminary needs analysis, based on church growth statistics and internal growth trends, seem to justify a 15,140 square foot, multi -purpose building. This building (see attached breakdown), will house Sunday school classrooms, an open area that will serve as a fellowship hall, gym and sanctuary, a kitchen, vestibule and restrooms. This building will easily accommodate 300 people. In regard to the aesthetics, our building will most certainly compliment the area and provide a very pleasing and impressive structure. While we are primarily leaning to a metal structure, we plan on investing in some sort of fa~ade that will be visible to the community, leaning towards brick. Landscaping will be another priority for our new church site. Working on my Masters degree in Church Growth, I understand the importance and power behind beautification and first impressions. So, from the landscaping to interior and exterior of this project, we will consider the impact this project will have, from an aesthetic perspective, on the local community. In regard to our purpose, mission, vision and community involvement, CommUNITY Church has endeavored to positively impact our local community and collaterally the economy. Our vision statement is, "To demonstrate Christ's love in specific ways, so that everyone we meet will know they are important, loved and wanted in Jesus' name. And are invited to become part of the greatest network of caring people our world has ever known." This vision statement has evolved into a congregation, almost 200 strong, that has a desire to meet the needs of their local community:food, clothing, financial aid, handyman work, widow care and spiritual needs. On a side note, having 200 members coming to this area to attend church on Sunday, will have a benefit to the local economy- Pastor: Thomas W. McCracken, III 2222 Wildwood Road Salem, VA 24153 Church Office: 540-375-6552 "A New Church with an Old Vision" in regard to the support and patronage of local businesses that include gas stations and restaurants. CommUNITY Church currently has services on Sunday and Wednesday Mornings. Because of the limited number of days and the specific times of our services (Sun: 10-12 and Wed: 10 A.M), we are confident that traffic flow and congestion will not present a problem. Mattern and Craig (Mike Agee: 345-9342) are currently working on an in- depth traffic analysis for this property that should be available in two weeks. Currently there are two homes and a barn that are occupying this land. CommUNITY Church will endeavor to retain all buildings, keeping the two residential homes as rental properties (their current use). There is a possibility that the smaller home (4505 West Main Street) may be leveled after completion of our multi-purpose building to accommodate parking. Please see our attached concept plan, submitted by a church member that is a retired architect, our breakdown of the internal usage of the property and building and pictures of the site. Thank you in advance for your time. We look forward with great anticipation and expectation to providing this area and community with a source of hope and help! If you have any questions, or need further supporting documentation, you may contact me using the below information. In His Service, .---.-.-.......-- ~ "...... ~_. _/ ,-c/}"r ". ).------.---- / Pas(or rThofnas.M~Cracken r - CommUNITY Church 540-375-6552 (Church) 540-562-4238 (Pastor Home) 540-529-7843 (Pastor Mobile-preferred) Pastorunity@cox.net (E-Mail) "The sun stood stilt' -Josh 10: 13 "The iron did swim" -2 Kings 6:6 "This God is our GOff' -Psa. 48:14 Pastor: Thomas W. McCracken, III 2222 Wildwood Road Salem, VA 24153 Church Office; 540-375-6552 CommUNITY Church SPECIAL USE SUBMITTAL PRELIMINARY SPACE STUDY For Proposed CommUNITY Church CHURCH BUILDING: (300 people) 17,000 square feet OFFICES: Pastor's Study Church Office 300 square feet 300 square feet CLASSROOMS: (12) Women (2) 300 sf each Men(2) 300 sf each Children(l) 375 sf Youth (1) 300 sf Working Folks (2) 300 sf ea Anticipated Growth (4) 300 sf each Storage 4,875 square feet MISCELLANEOUS: ( Meeh. Equip, Storage & Janitorial) 1,200 square feet STORAGE: (General) 925 square feet LOBBY: 1,500 square feet TOILETS: Women (5 wc, 3lav) Men (3 we, 2 ur, 2 lav) 300 square feet 300 square feet KITCHEN: 1,200 square feet SANCTUARY: (300 people) (Multi-use space) 6,375 square feet PARKING + DRIVES: (150 spaces) 91,476 sq. ft. Total Church Building Square Footage: Parking, Drives, etc.: 17,000 square feet 91,476 square feet TOTAL 108,476 square feet c N OJ Q - ~ ~ ~ ------~ "-~ " '\ \.. ) / -~ r..,l ~ ./ c. ').. ~ ~ ~ ~ ~ l!) Z - ~ --." 0 I ..... U' _/ ~ ... V' \!) Z - Iii -- x wi ~~ "'1V'.J.~, ><~ ---- , , 1>5 'c:c:e, D ~ / UJ~'Z \J'I.U- / ~~~ o :) ":! I t::L~ l.J~ / ~J Cl % J II( I ~ ~ '" 1 I 0 uJ \f\ \r=Jz 0, IL 0 I ~ C c c' c' ~ , ',,- \. -..... . ~">'t~' '~1",=,--__\~:~\\ -- /U), 1 '\ N \ I , '. ../ --, ! , i \ / ./ .' / IL -c ~ --------------...... ---------- - /1 -- /' ~-. '~-- , _/ ~,~ .~~ .-' ':.t.._....... _-=--~ -"-'0 ---- . ~_\"'" ,",Oil 'r~-... _...---- =:II~___~ _....r---:----.-- -- ____oJ ~1':~-----::---- _..or- _____--or w t-- - V) ~.~ . 4505 West Main St. Lot 3 & 4 i i ( - Ii I, ' . ~ ))!, ':'(/ i: /' I dl I ( ! J J I I " :! j , " /' /'/ ,/ "'\ II.,., ~ ...-- -------- . 1"= ~ May 3, 2007 ,,/ ReGIS_2007 _0135_SP I_~"' ~:::.::::,:; ,eo; ","' _.- Roanoke County Department of Community Development 5204 Bernard Dri.e Roanoke, Virginia 24018 (540) 772-2065 "1'" / '.".-:!!./ .,'.~ ~); \,If_ .:.~ ....!P' ~..Ij.:. '0\ Site C ZONING _AG3 .EP c::J AG1 AR .AV C1 _C2 . C2CVOD 111 _12 .PCD . PRO .PTD Rl ---- R2 e;,"" I R3 ~~ L...J R4 ~~ II, I - Applicants Name: Community Church Existing Zoning: R 1 Proposed Zoning: R1 Tax Map Number: 54.04-03-03 & -04 Magisterial District: Catawba Area: 11 Acres 22 June, 2007 Scale: 1" = 200' c Roanoke County Department of Community Development c <0' .. I ! . .,' " i" , . ~ . I .: t.~. '0'\ c Land Use D _ Conservation . Rural Preserve _ Rural Village 'Allage Center Development Neighbomood Conservation CJ Transition . Core _ Prinapallnduslrial - Applicants Name: Community Church Existing Zoning: R 1 Proposed Zoning: R1 Tax Map Number: 54.04-03-03 & -04 Magisterial District: Catawba Area: 11 Acres 22 June. 2007 Scale: 1" = 200' c Roanoke County Department of Community Development ~2 -C'J'l()\li LQ \ County of Roanoke Community Development Planning & Zoning For Staff Use Onl (8 Date received: o -g - 0 { Received by: 5204 Bernard Drive POBox 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 Application fee: .. / 10&/_ Placards issued: BOS date: Case Number ALL APPLICANTS Check type of application filed (check all that apply) ~ Rezoning ~ Special Use 0 Variance 0 Waiver Applicants name/address wlzip Seaside Heiqhts. LLC 5960 Coleman Road o Administrative Appeal o Comp Plan (15.2-2232) Review Phone: Work: Cell #: Fax No.: 537-6194 537-619~ Owner's name/address wlzip Seaside Heiqhts. LLC 7611 Rickenbacker Drive Phone #: Work: Fax No. #: 537-6194 Magisterial District: Cave Spri ng Community Planning areGJa ve Spr in 9 Existing Zoning: Size ofparcel(s): Acres: 2.22 Existing Land Use: vacant REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (/5.2-2232) REVIEW APPLICANTS (R/S/W/CP) Proposed Zoning: C2w/ special use permit Proposed Land Use: . Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes IX No [ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YesX.1 No .' IF NO, A VARIANCE IS REQUIRED FIRST Ifrezoning request, are conditions being proffered with this request? YeXU No IJ VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (VIW/AA) V ariance/W aiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. RlSIWICP V/AA RlSIWICP V/AA RlSIWICP V/AA a Consultation ~ 81!2"x 11" concept plan ~ Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby cer1lfy that I am either the owner ofthe property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature 2 JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW REQUESTS Applicant The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. -See attached Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. -See attached Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parkslrecreation and fire and rescue. -See attached 3 Justification for Rezoninl! and Special Use Permit: (From Page 3) The purpose of this rezoning & special use permit is to amend the site plan which was approved with the previous rezoning in 2004 w/Ordinance #111505-11. All of the proffered conditions with the exception of the site plan will remain as previously approved. This request is being made to allow the location of the retail building and the Bojangles Restaurant to be switched. On the previously approved plan, the restaurant was located on the northern comer of the property and the commercial building was pushed into the hillside on the southern portion of the property. The amended plan provides a smaller commercial space on the northern comer of the property and a smaller restaurant located on the southern portion of the property. While no other proffered conditions are being changed, the new plan provides many advantages over the old plan. First and foremost, less traffic will be generated by this plan. This is due to the fact that smaller buildings are being proposed thus generating less traffic. The original plan called for 6,515 sf of commercial and 3,839 sf of restaurant space. The new plan is proposing 3,000 sf of commercial space and 3,600 sf of restaurant. This reduction in square footage will provide a significant reduction in traffic at this location. The amended plan also provides better traffic circulation through the site and around the restaurant. The access locations of Merriman and Bramb1eton will remain as previously approved. Balzer & Associates Inc. Petitioner/Property Owner: Seaside Heights LLC 5960 Coleman Road Roanoke, VA 24018 Request: C-2 wlspecial use permit Tax Map #'s: 86.08-03-34.00 86.08-03-35.00 86.08-03-35.01 86.08-03-36.01 The following are proffered conditions for the above referenced Zoning Case. Proffered Conditions: 1. The development of the property shall substantially conform with the site plan entitled "Bojangles - Master Plan" dated June 8t\ 2007, attached as Exhibit A, with driveway access only from Brambleton Avenue and Merriman Road, subject to those changes required by Roanoke County during its comprehensive site plan review. 2. The exterior of the fast food restaurant to be constructed on the Property shall substantially conform to the photographs attached as Exhibit B. 3. All Building exterior walls shall be brick from grade to eave. 4. The Merriman Road driveway shall be designed to prohibit right turns onto Merriman Road. 5. Signage placed on the building(s) shall occupy less than 5% of the building fayade area. 6. Any freestanding sign shall be a monument style not to exceed 5 feet in height or 7 feet in width, and shall have brick construction to match the buildings. 7. The top of any light fixture shall not exceed 15 feet. 8. The sides and rear of the dumpster enclosure shall be brick construction to match the buildings. 9. Dumpsters shall not be emptied between the hours of 10:00 p.m. and 7:00 a.m. 10. Portions of the front yards along the Colonial Avenue and Merriman Road rights-of-way designated on the concept plan for landscaping shall remain a~s open green spaces, and landscaped with any combination of flower, shrub , co er or trees. Signed: ~ Title tit 1.;111 B4fL Date (""'.. f u ^' f. . g 20:)1 I Community Development Planning & Zoning Division NOTICE TO ApPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION ApPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Pennit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Pennit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be benefIcial in making a land use decision (Note: a list of potential land uses and situations that would necessitate fitrther study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: April 19,2005 ~ '2aJ 1 Date I CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS ---0. Applicant name and name of development \0/' b. Date, scale and north arrow ~ c. Lot size in acres or square feet and dimensions /d. ~e. V;. ~g. All property lines and easements V"h. -/ ~l. ~j. Location, names of owners and Roanoke County tax map numbers of adjoining properties Physical features such as ground cover, natural watercourses, floodplain, etc. The zoning and land use of all adjacent properties All buildings, existing and proposed, and dimensions, floor area and heights Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development Dimensions and locations of all driveways, parking spaces and loading spaces Additional information requiredfor REZONING and SPECIAL USE PERMiT APPLICANTS V k. Existing utilities (water, sewer, storm drains) and connections at the site ".,/ l. Any driveways, entrances/exits, curb openings and crossovers V m. Topography map in a suitable scale and contour intervals V n. Approximate street grades and site distances at intersections /" o. Locations of all adjacent fire hydrants / p. Any proffered conditions at the site and how they are addressed ~ q. If project is to be phased, please show phase schedule ~u AJt B. '7.acn Date ' 6 -~- L SCHEDULE "A" PARCEL I: BEGINNING AT AN OLD IRON PIN AT THE SOUTHWEST INTERSECTION OF COLONIAL AVENUE AND MERRIMAN ROAD; THENCE W1TH THE WEST SIDE OF MERRIMAN ROAD S. 40 49' 00" W, 104.63 FEET TO A RAILROAD SPIKE' THENCE WITH A CURVE TO THE RlGHT THAT HAS AN ARC DISTANCE OF 126.81 FEET, A RADIUS OF 681. 20FEET,-AND A CHORD BEARING AND DISTANCE OF S. 10008' 58" W. 126.62 FEET TO AN IRON PIN SET ON THE WEST SIDE OF MERRIMAN ROAD; THENCE LEA VING SAID ROAD AND WITH A NEW LINE N. 70058' 35>1 W. 147.56 FEET TO AN IRON PIN SET ON urn OUTSIDE BOUNDARY OF THE LIONS CLUB OF CAVE SPRING DISTRlCT, INC. PROPERTY; THENCE WITH THE SAME N. 24043' 16" E. 6.53 FEET TO AN OLD PJPE; THENCE N. 240 43' 16" E. 6.53 FEET TO AN OLD PIPE; THENCE N. 24 DEGREES 54' 13" E. 120.91 FEET TO AN OLD IRON PIN; THENCE S. 77035' 26" W. 66.70 FEET TO AN OLD IRON PIN; THENCE N. 3051' 34" W. 69.40 FEET TO AN OLD IRON PIN ON THE SOUTH SIDE OF COLONIAL AVENUE; TIffiNCE WITH THE SAME N. 89042' 26" E. 22.26 FEET TO AN OLD IRON PIN; THENCE WITH A CURVE TO TIlE LEFTTIIATHAS AN ARC DISTANCE OF 164.91 FEET, A RADIUS OF 1,457.39 FEET, AND A CHORD BEARING AND DISTANCE OF N. 860 27' 31" E. 164.82 FEET TO TIlE POINT OF BEGINNING, CONT AlNING 0.689 ACRES AND BEING KNOWN AS LOT 1, PLAT OF SUBDNISION MADE FOR LIONS CLUB OF CAVE SPRlNG DISTRICT, INC., BY DAVID A. BESS, 1.S., DATED FEBRUARY 16,2001, AND RECORDED IN PLAT BOOK 24, PAGE 63, IN THE ROANOKE COUNTY CLERK OF CIRemT COURT'S OFFICE. PARCELll BEGINNING AT CORNER NO. I, A STAKE 6 FEET NORTHERLY FROM A MARKED 30" ASH TREE, SAID BEGlNN'll'1G POINT BEING THE SOUTHWESTERLY OUTSIDE BOUNDARY LINE CORNER OF THAT CERTAlN 97 Y4 ACRE TRACT CONVEYED TO S. H. C. GREENWOOD BY DEED OF RECORD IN DEED BOOK "F" PAGE 690, ALL REFERENCES HEREIN BEING TO THE RECORDS OF THE CLERK'S OFFICE OF THE CIRCUIT COURT FOR TIIE COUNTY OF ROANOKE; THENCE LEAVING THE ABOVE DESCRlBED BEGINNING POINT, AND WITH THE WESTERLY BOUNDARY LINE OF SAID ORlGINAL GREENWOOD TRACT, NORTH 12 DEGREES 10' WEST, 119 FEET TO A POINT DESIGNATED AS CORNER NO.2, WHICH IS A POINT, IN THE INTERSECTION OF U.S. HIGHWAY NO. 221, AND STATE SECONDARY ROUTE NO. 687; TIffiNCE LEAVING THE INTERSECTION OF SAID ROADS, AND ALONG THE CENTER LINE OF SAID STATE SECONDARY ROUTE 687 (KNOWN ALSO AS THE POOR HOUSE ROAD), SOUTH 880 41' EAST, PASSmG THROUGH THE CENTER OF A BRIDGE OVER A BRANCH AT 111.3 FEET, IN ALL A TOTAL DISTANCE OF 127.3 FEET TO POINT DESIGNATED AS CORNER NO.3, THENCE LEA VIN'G THE CENTER OF SAID STATE SECONDARY ROUTE 687, AND WITH A NEW DIVISION LINE THROUGH THE PROPERTY OF A. P. GREENWOOD. SOUTH 0 DEGREES 34' WEST, PASSlNG BY THE WESTERLY SIDE OF A. E. P. CO'S. ELECTRlC POLE AT 12 FEET AND PASSING BY THE WESTERLY SIDE OF AN APPLE TREE AT 35 FEET, IN ALL A TOT AL DISTANCE OF 95.6 FEET TO A STAKE AT CORNER NO. 4; THENCE WIlli THE NORTHERLY LINE OF THE PROPERTY OF J. L. HOBACK., PURCHASED FROM H. H. BOWLING, SOUTH 79 DEGREES 53' WEST, CROSSING TIm CENTER OF A BRANCH AT 68.8 FEET, IN ALL A TOTAL DISTANCE OF 102.3 FEET TO THE PLACE OF BEGINNll'lG, AND CONfA.INING 0.29 ACRE, AND BEING mE EXTREME SOUTHWESTERLY PORTION, OR CORNER OF THE 11.58 ACRE TRACT CONVEYED TO A. P. GREENWOOD BY H. W. GREENWOOD AND WIFE, BY DEED DATED NOVEMBER 3,1928, AND RECORDED NOVEMBER 8,1928, INDEED BOOK 181, PAGE 297. PARCEL m BEGINNIN'G AT AN OLD IRON PIPE BEING CORNER NO. 1 AT TIIE NORTHWEST CORNER OF THE ORIGINAL CAVE SPRING BAPTIST CHURCH LOT; THENCE ALONG WESTERLY BOUNDARY LINE OF TIlE SAID CAVE SPRJNG BAPTIST CHURCH PROPERTY S. 260 45' W. 115 FT. TO AN OLD IRON PIPE AT CORNER NO.2; THENCE S. 26010' W. 107.59 FT. TO AN IRON ON LINE OF PROPERTY PREVIOUSLY SOLD TO BLAIR PITZER, ET UX; THENCE WITH LINE OF SAID LOT N. 590 19' W. 171.47 FT. TO ANOTHER lRON, ON THE RIGHT-OF-WA Y LINE OF U.S. ROUTE 221; THENCE WITH SAME N. 260 49' E.70 FT. TO A POINT; THENCE CONTINUlNG N. 34023' 30" E. 80.91 FT. TO A POINT. CORNER TO LAND NOW OWNED BY R. A. LESTER; THENCE WITH THE LESTER LINE S. 120 10' E. 47.00 FT. TO A POINT, A CORNER; THENCE CONTINUING WITH THE Lll'ffi OF LESTER, ET AL, N. 790 53' E. 162.0 FT. TO THE PLACE OF BEGINNING; AND com AINJNG 0.623 ACRES AS SHOWN ON A MAP PREPARED BY T.P. PARKER, DATED OCTOBER 18, 1974, AND OF RECORD IN THE CLERK'S OFFICE OF TIrE CIRCUIT COURT OF THE COUNTY OF ROANOKE, VffiGINIA, IN DEED BOOK 1035, PAGE 694 PARCEL IV BEING AS SHOWN ON SHEET 1 OF 1 OF THE PLAT ENTITLED "PRELIMIN'ARY RECORD PLAT SHOWIN'G RIGHT-OF-WAY VACATION AT THE '__ INTERSECTION OF COLONIAL A VENUE (RT. 687) AND BRAMBLETON AVENUE (RT. 221), PREPARED FOR SEASIDE HEIGHTS, LLC SImATED IN "'- THE CAVE SPRING MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA" DATED JUNE 11,2002, PREPARED BY LUNSDEN ASSOCIATES, P.c., ENGINEERS-SlJRVEYORS-PLANNERS, ROANOKE, VIRGINIA, WITH THE POINT OF BEGINNING LYING AT THE CORNER FORlVIEP BY THE INTERSECTION OF THE EAST RIGHT OF WAY LINE OF RT. 221 (BRAMBLETON AVENUE) AND TIm SOUTH RIGHT OF WAY LINE OF RT. 687 . (COLONIAL A VENUE) THENCE, ALONG THE FOLLOWING COURSES: ALONG A CURVE TO THE LEFT, HAVING A RADmS OF 591.25 FEET, AN ARC LENGTH OF 158.11 FEET, A CHORD BEARING OF S. 62053'02"E AND A CHORD LENGTH OF 157.64 FEET; TIIENCE, SI4039'39"E. 26.04 FEET; THENCE, S04001 '45"W. 40.69 FEET; THENCE, ALONG A CURVE TO THE RIGHT, HAVING A RADIUS OF 1457.39 FEET, AN ARC LENGTH OF 164.90 FEET, A CHORD BEARING OF S85040'16"W AND A CHORD LENGTH OF 164,8iFEET; THENCE 889"02'06" W, 96.26 FEET; THENCE, N31D56'45"E. 159.67 FEET; THENCE, N63D11'03"E, 35.93 FEET TO THE POINT OF BEGINNING AND CONT AlNING 0.58 ACRE, MORE OR LESS. 51\LZER AND ASSOCIAT~S INC - RrF"LECTINC: TOMORROW Adiacent Propertv Owners: M T HOLDING CO Attn: Stephen Musselwhite Property Address: 4520 Brambleton Ave. 102 N. Mitchell Rd. Vinton, VA 24179 086.08-03-33.00 Zoning: C2 LIONS CLUB OF CAVE SPRING DISTRICT INC. Property Address: 5004 Colonial Ave. 5004 Colonial Ave. Roanoke, VA 24018 086.08-03-36.00 Zoning: Cl Balzer & Associates Inc. I:? "'f. ~ i b/ t-- B "" I ~~ ~ ;;" ~ :i',::: i h: ~ 0 0 m ,- ~ 2 0 ;~ \ < ~ ~ " " f 0 0 I~ Q;; 0 1 < 0 , =:! . ii w w z " u u ~! " <t1.~ ~ Z ~ ~ ~ . "~t ,0 0" 0 ~ i< 0 !~~ .. ~<~ "W ~. ~ ~~l; !i u o ~ g u !!~ ~o . < ! ~ u t~ ~~ ...,.....Ill '" }..p ~ ~ g < i .; 00 '"' ~ ;':...~ < -" " ~~ ~ ;;~ n ~ f ~~ 0 '4~ z ., E~ ~ A ~i , 0 t" ~Il:l 'iINIDbl^ ';3>10N......Ol::l.::JO A.l.N()O~ I :::( 0 0 ~~~S H ~ 0 llil II Ih ",I ~ X OJ Vi~ I Jh N'tldI:J31SV~ i; r N "" ~ 2 ~g !Ill 11111 II' !;h! 2 W cd ~ 0 v; ~ ~m III ! II HIll S::3l8N\1T08 ~ ~~ '0: \ " "'~.,.. \ 0_ \ ~ ~~ ---- @ Pi; /!! 0:; I I /(~ ; 2 E; ; 1;11 I ; ; I \\ ~, r-- I I W~Lr\ - -;~~~LN \ I; I, '\ II ! I I I I I I . I~:~ .~ g d~~1 ~~~~~ ~~~~~ S;~g" ~< . ~u ~ c 00 ~o tv,,-1 l.-1t-, $' c _AG3 _EP _AGl AR _AV C1 / _C2 _ C2CVOD j 11 -~ _PCO L - J PRO _pm R1 . J R2 CO 1- R3 L.J R4 c - Applicants Name: Seaside Heights LLC Existing Zoning: C2S Proposed Zoning: C2S Tax Map Number: 86.08-03-34, 35, 35.01, 36.01 Magisterial District: Cave Spring Area: 2.22 Acres 22 June, 2007 Scale: 1" = 100' Roanoke County Department of Community Development o I j " r t.' , ,\'\~.; \, , II' , i~' ',' I o _ Conservation . Rural Pr~serve _ Rural Village IAIlage Cooler Development , NelghbQrhoOd Conservation .. L..:J Transition . Core _ fJrincipallnduslnal - Applicants Name: Seaside Heights LLC Existing Zoning: C2S Proposed Zoning: C2S Tax Map Number: 86.08-03-34, 35, 35.01, 36.01 Magisterial District: Cave Spring Area: 2.22 Acres 22 June, 2007 Scale: 1" = 100' ~ Roanoke County Department of Community Development ACTION NO. ITEM NO. r\- \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: First reading of an ordinance authorizing the relocation of an electric line at Camp Roanoke and granting of a right-of-way easement through property owned by the Roanoke County Board of Supervisors at Camp Roanoke (Tax Map No. 83.00- 01-16) Catawba Magisterial District SUBMITTED BY: Pete Haislip Director of Parks, Recreation, and Tourism APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~J' ~'\\,~ a19~J ~~n SUMMARY OF INFORMATION: The Appalachian Power Company; in conjunction with a request from the Roanoke County Department of Parks, Recreation, and Tourism; is requesting that the Board of Supervisors convey a right-of-way easement within Camp Roanoke in the Catawba Magisterial District, as follows: As shown on the proposed right-of-way plan prepared by the Appalachian Power Company, the new 40-foot wide right-of-way easement would contain approximately 14,240 square feet to be granted within Camp Roanoke in order to move an existing power pole away from the main pavilion to a location that is more conducive to camp activities within Camp Roanoke on property owned by Roanoke County and designated as Tax Map Number 083.00-01-16.00-0000. Camp Roanoke staff has met on site with representatives from Appalachian Power Company and have approved the right-of-way easement locations as identified on the attached plan. Relocation of the electrical line will require the removal of one power pole and existing overhead power lines located within the Camp's main activity area and installation of two new poles and approximately 356 feet of overhead electrical line in a location outside of the Camp's main activity area. Since the request for the electrical line relocation originated from the Department of Parks, Recreation, and Tourism in order to improve operations at Camp Roanoke, staff recommends that there be a nominal charge of one dollar ($1.00) payable by the Appalachian Power Company associated with the granting of this right-of-way easement to the Appalachian Power Company. Costs associated with the electrical line relocation will be approximately $4,000 and will be paid out of the Department of Parks, Recreation, and Tourism capital maintenance budget for Camp Roanoke. FISCAL IMPACT: The Department of Parks, Recreation, and Tourism recommends that a fee of one dollar ($1.00) be paid by the Appalachian Power Company in association of the granting of this right-of-way easement to the Appalachian Power Company. The electrical line relocation that necessitates the granting of this right-of-way easement to the Appalachian Power Company will improve operations at Camp Roanoke as the relocation of the electrical line with occur outside of the Camp's main activity area. AL TERNATIVES: 1. Approve the first reading of the attached ordinance authorizing the conveyance of a right-of-way easement to the Appalachian Power Company for the purpose of relocating an overhead electrical line to a location outside of the Camp's main activity area. 2. Do not approve the first reading of the attached ordinance and decline to authorize the requested conveyance and creation of the right-of-way easement. STAFF RECOMMENDATION: Staff recommends Alternative 1: Approve the first reading of the attached ordinance authorizing the conveyance of a right-of-way easement to the Appalachian Power Company for the purpose of relocating an overhead electrical line to a location outside of the Camp's main activity area. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 24, 2007 ORDINANCE AUTHORIZING THE RELOCATION OF AN ELECTRIC LINE AT CAMP ROANOKE AND GRANTING OF A RIGHT-OF-WAY EASEMENT THROUGH PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS AT CAMP ROANOKE (TAX MAP NO. 83.00-01-16) CATAWBA MAGISTERIAL DISTRICT WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a parcel of land containing 85.05 acres off Dry Hollow Road in the County of Roanoke, Virginia, designated on the Roanoke County Land Records as Tax Map No. 083.00-01- 16.00-0000; and WHEREAS, Appalachian Power Company has requested the conveyance of a new right-of-way easement in Camp Roanoke in response to the Department of Parks, Recreation and Tourism's request for the relocation of an overhead electrical line currently located within the Camp's main activity area to a location outside of the Camp's main activity area; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including easements, shall be accomplished by ordinance; the first reading of this ordinance was held on July 24,2007, and the second reading was held on August 14, 2007. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus and are hereby made available for other public uses by conveyance to Appalachian Power Company for a new right-of-way easement in Camp Roanoke for the relocation of an overhead electrical line currently located within the Camp's main activity area to a location outside of the Camp's main activity area. 2. That conveyance to Appalachian Power Company of a right-of-way easement as shown and described on "Proposed Right Of Way On The Property Of Board Of Supervisors Of Roanoke County, Virginia" prepared by the Appalachian Power Company dated May 29,2007, a copy of which is attached hereto as Exhibit A, is hereby authorized and approved. 3. That the County accepts as payment for the right-of-way easement the sum of one dollar ($1.00). 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 2 EXISTING POLE 37800321810052 , I , I , I EXISTING UNE --;' , , , I , EXISTING POLE 37800321810070 REMOVE GUY INSTALL POLE ; 37800321B10127 PARKING LOT PROPOSED NEW UNE Exhibit A L TO DRY HOLLOW RD ROAD INTO CAMP ROANOKE _ EXISTING UNE TO BE REMOveD REMOVE POLE 37800321810053 EXISTING LINE TO BE REMOVED INSTALL GUY & ANCHOR ON EXISTING POLE , 37800321810065 , , , , r.-- EXISTING LINE , , , , I . ."".. ." PROPOSED RIGHT OF WAY PROPOSED NEW OVERHEAD LINE - - - - - - -, EXISTING OVERHEAD LINE .' ,{ ROANOKE COUNlY, VIRGINIA ToO. 665000 MAP SECTION 37800321B1 A N A APPAlACHIAN POWER COMPANY ~ ~ DISTJlICT.IlOI\NDIlECOUHTY. VlRl.'l1lM PROPOSED RIGHT OF WAY ON THE PROPERTY OF BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA DRAWN BY: KJW APl'.1IY: CPH DAte: 5129fO 1 lICAI..E: NONE SHEET ~ OF ----1- DRAWING NO. V-1825 ACTION NO. ITEM NO. \" -l(o..ct..-b; AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Second reading of ordinances to exercise options and authorize the acquisition of certain real estate for the fleet maintenance facility, Hollins Magisterial District, from the following: (a) Ted A. Garrison, Jr., 5253 Hollins Road, approximately 4.02 acres; and (b) Carl D. Jannay and Pamela H. Jannay, 1132 Carlos Drive, approximately 5 acres SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~~ aJ~~ (h P SUMMARY OF INFORMATION: The current Roanoke County garage facility was constructed in the 1980s, and is not large enough for servicing the current county fleet. A satellite facility was opened in 2006 for smaller vehicles and is in leased space near the County garage in Salem. Vehicles are also serviced at the Public Service Center on Kessler Mill Road in the Communications shop and the General Services welding and small engine repair shop as well as at outside vendors. The Board of Supervisors has approved the concept of a new fleet maintenance facility, which would include a larger garage, the communications shop, and the welding shop. Staff anticipates that combining the operations and bringing outside repairs in house will allow fleet operations to be more efficient and cost effective by reducing travel time and costs. Additionally, the Western Virginia Water Authority will also be using this facility under a long-term contract with the County which will help defray the cost of construction and operation. The County has hired an A&E firm and begun the schematic design process for this project. Based on comments from the Board of Supervisors at a work session at the June 12,2007, meeting and input from staff, the architects are currently refining the design and will continue with that process through the end of August. Construction documents will be prepared in the fall, and it is anticipated that the bidding process will begin in December, with the contract awarded in January. The project will be bid with several alternate scenarios to contain costs while allowing for later expansion as funding becomes available. The current schedule calls for construction to begin in February of 2008 with an opening planned for May 2009. Two pieces of property at the intersection of Hollins Road and Carlos Drive have been identified as suitable for this project, and option to purchase agreements were entered into between the County and the owners of the properties in February, 2007. The options were extended in May and will expire on August 15, 2007. The purchase price for these properties is $100,000 per acre, and the owners of each piece of property have already received $6,000 as an option fee which is credited against the purchase price. Property A is located at 5253 Hollins Road (Tax Map No. 39.05-2-4), and is owned by Ted A. Garrison, Jr. It consists of 4.02 acres and is zoned 1-1 which is suitable for operation of a vehicle maintenance facility. Property B is located at 1132 Carlos Drive (Tax Map No. 39.05-2-5), and is owned by Carl D. Jannay and Pamela H. Jannay. It consists of 5 acres and is also zoned 1-1. FISCAL IMPACT: The total cost of the properties is $902,000. The owners have already received $12,000, leaving an amount due of $890,000. Funding is available in the County's major capital account. AL TERNATIVES: 1. Approve the second reading of the attached ordinances exercising the options on Properties A and B, and appropriate $890,000 from the County's major capital fund for payment of the remaining purchase price to the owners of the properties. 2. Do not approve the second reading of the attached ordinances, and authorize staff to continue searching for appropriate property for the new fleet maintenance facility. 2 STAFF RECOMMENDATION: Staff recommends Alternative 1. After an extensive search throughout the Valley for appropriate sites, these properties are the most suitable and convenient for both the County and the Western Virginia Water Authority. The property is already zoned appropriately, is generally flat, has utilities available, and is located on a road which is currently being improved by VDOT, making it less expensive for site development than the other properties which were available. 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24,2007 ORDINANCE EXERCISING AN OPTION AND AUTHORIZING THE ACQUISITION OF CERTAIN REAL ESTATE FROM TED A. GARRISON, JR. CONSISTING OF APPROXIMATELY 4.02 ACRES (TAX MAP NO. 39.05-2-4) FOR FUTURE COUNTY USE, HOLLINS MAGISTERIAL DISTRICT WHEREAS, in February of 2007 Roanoke County entered into an option to purchase agreement with Ted A. Garrison for the purchase of approximately 4.02 acres in the Hollins Magisterial District for use as a possible fleet maintenance facility; and WHEREAS, the County now wishes to exercise said option and purchase this real estate; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of rear estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 10, 2007, and the second reading was held on July 24, 2007. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the exercise of an option for the acquisition of approximately 4.02 acres of real estate (Tax Map No. 39.05-2-4) located off Old Hollins Road owned by Ted A. Garrison, Jr. for the sum of One Hundred Thousand Dollars ($100,000) per acre is hereby approved and further that the acquisition of said real estate is hereby authorized and approved. 2. That funds will be appropriated into the new county garage account from the major capital fund to pay all of the costs of this acquisition. 3. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24,2007 ORDINANCE EXERCISING AN OPTION AND AUTHORIZING THE ACQUISITION OF CERTAIN REAL ESTATE FROM CARL D. JANNAY AND PAMELA H. JANNAY CONSISTING OF APPROXIMATELY 5 ACRES (TAX MAP NO. 39.05-2-5) FOR FUTURE COUNTY USE, HOLLINS MAGISTERIAL DISTRICT WHEREAS, in February of 2007 Roanoke County entered into an option to purchase agreement with Carl D. Jannay and Pamela H. Jannay for the purchase of approximately 5 acres in the Hollins Magisterial District for use as a possible fleet maintenance facility; and WHEREAS, the County now wishes to exercise said option and purchase this real estate; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 10, 2007, and the second reading was held on July 24, 2007. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of approximately 5 acres of real estate (Tax Map No. 39.05-2-5) located off Old Hollins Road owned by Carl D. Jannay and Pamela H. Jannay for the sum of One Hundred Thousand Dollars ($100,000) per acre is hereby authorized and approved. 2. That the expenditure of funds for various studies, including environmental site assessments, geotechnical, soil tests and soil borings, survey, title insurance, and recordation fees is hereby authorized and approved. 3. That funds will be appropriated into the new county garage account from the major capital fund to pay all of the costs of this acquisition. 4. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. 2 ACTION NO. ITEM NO. ) -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 Second reading of an ordinance authorizing the acquisition of, and reallocation of funds for, certain real estate from the Economic Development Authority consisting of approximately 25 acres (Tax Map No. 63.00-01-01.00) located in the Center for Research and Technology (CRT), Catawba Magisterial District AGENDA ITEM: SUBMITTED BY: Doug Chittum Economic Development Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: (j)u~ alr,q~ \~~, SUMMARY OF INFORMATION: In 2003, the Economic Development Authority (EDA) purchased approximately 25 acres of land fronting Prunty Road in the Dixie Caverns area of West County for the purpose of expanding the Center for Research and Technology (CRT). Existing EDA funds in the amount of $150,000 were utilized and additional funds needed to complete the purchase were provided by the Board of Supervisors to the EDA. Recently the Board of Supervisors adopted a revised Master Plan for the CRT which included incorporating the 25 acre EDA tract into the business park, rezoning it from Residential to Planned Technology Development and making the tract subject to new Covenants and Conditions which will regulate the development of the site. The 25 acre tract is now a portion of a larger 40 acre site shown on the new Master Plan thus creating dual ownership of the proposed new site, with the remaining acreage owned by the Board of Supervisors. It has been determined by staff that to enhance the marketability of the new site, it is desirous to have all of the land within the boundaries of the CRT under one ownership. Therefore, the EDA has agreed to transfer ownership of the 25 acres to the Board of Supervisors in return for $150,000 which will reimburse them for the original amount they invested in this property. FISCAL IMPACT: $150,000 is available in the Public Private Partnership Capital Account forthe purchase of this property. STAFF RECOMMENDATION: Staff recommends acquisition of the property and reallocation of $150,000 from the Public Private Partnership Capital Account to the Center for Research and Technology Capital Account for the purpose of purchasing the 25 acre tract of land from the EDA identified as Tax Map No. 63.00-01-01.00. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2007 ORDINANCE AUTHORIZING THE ACQUISITION OF CERTAIN REAL ESTATE FROM THE ECONOMIC DEVELOPMENT AUTHORITY (FORMERLY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY) CONSISTING OF APPROXIMATELY 25 ACRES (TAX MAP NO. 63.00-01-01.00) LOCATED IN THE CENTER FOR RESEARCH AND TECHNOLOGY (CRT), CATAWBA MAGISTERIAL DISTRICT WHEREAS, in 2004 the Economic Development Authority (formerly the Industrial Development Authority of Roanoke County) purchased approximately 25 acres of real estate fronting on Prunty Road in the Dixie Caverns area of the County for the purpose of expanding the Center for Research and Technology; and WHEREAS, the Board of Supervisors recently adopted a revised Master Plan for the CRT which included incorporating this 25-acre tract into the business park, rezoning this parcel, and making it subject to the covenants and conditions regulating the development of the CRT; and WHEREAS, in order to further facilitate the marketability of this 25-acre tract, the Economic Development Authority has agreed to transfer ownership of this parcel to the Board of Supervisors of Roanoke County; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 10, 2007, and the second reading was held on July 24,2007. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of approximately 25 acres of real estate (Tax Map No. 63.00-01-01.00) fronting on Prunty Road and located in the Center for Research and Technology from the Economic Development Authority for the sum of one hundred fifty thousand dollars ($150,000) is hereby authorized and approved. 2. That funds are available in the public private partnership capital account to pay all of the costs of this acquisition. 3. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. 2 ACTION NO. ITEM NO. ...:::) \_L\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24,2007 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Wanda G. Riley, CPS Clerk to the Board Elmer C. Hodge County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (Appointed by District) The following one-year terms will expire on August 31, 2007: a) King Harvey, Catawba District b) James 1. Anderson, Cave Spring District c) Steven A. Campbell, Hollins District d) Brian Garber, Windsor Hills District 2. Clean Valley Council The two-year term of Dennis "Chip" Harris expired on June 30,2007. 3. Economic Development Authority Craig W. Sharp, who lives in the Vinton District, has submitted his resignation effective at such time as a replacement may be appointed or at the end of August 2007. Mr. Sharp is serving a three-year term which will expire September 26, 2010. 4. Western Virginia Water Authority Board of Directors The three-year term of Elmer C. Hodge expired on June 30, 2007. 2 \.( .\-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2007 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for July 24,2007, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of minutes - July 10, 2007 2. Request from the schools to accept and appropriate grant funds in the amount of $7,100 for Title II 0 educational technology regional training. 3. Request to accept and appropriate $22,500 in grant funds from the Virginia Department of Emergency Management to Fire and Rescue for the continuation of the Regional Citizen Corps Council and Community Emergency Response Team (CERT) training. 4. Request to accept and appropriate grant funds in the amount of $91,901 from the Department of Criminal Justice Services for a juvenile justice and delinquency prevention program. 5. Request to accept the donation of a new 20-foot public drainage easement across property of Irvine Access Floors, Inc. Lot 2A, Block 1, Section 2, "Castle Hill Development", Plat Book 3, page 34, in the Cave Spring Magisterial District. 6. Acceptance of Pine Valley Lane, Cascades Court, Sawgrass Court, and Valhalla Court into the Virginia Department of Transportation secondary system. 7. Request to authorize amendment to the performance agreement between Roanoke County, Roanoke County Economic Development Authority, and Virginia Air Distributors. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 ACTION NO. ITEM NO. K- 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Request from the schools to accept and appropriate grant funds in the amount of $7,100 for Title II D educational technology regional training SUBMITTED BY: Dr. Jane James Director of Technology APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: \~) ~1r ~~,~ atrfQ~ SUMMARY OF INFORMATION: Roanoke County Public Schools has participated for five years in a regional training grant funded by Title II-D. This grant provides stipends for leaders, instructors, and participants in technology training opportunities provided within Superintendents' Region 6. Our funding for the current grant year, which ends March 1,2008, has been increased to cover stipends for our employees. The grant is in the amount of $7,100. FISCAL IMPACT: The technology budget will be increased by $7,100. STAFF RECOMMENDATION: Roanoke County Schools requests that a total of $7,100 be appropriated as requested. ACTION NO. ITEM NO. 1<-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 Request to accept and appropriate $22,500 in grant funds from the Virginia Department of Emergency Management to Fire and Rescue for the continuation of the Regional Citizen Corps Council and Community Emergency Response Team (CERT) training AGENDA ITEM: SUBMITTED BY: Richard E. Burch, Jr. Chief Elmer C. Hodge County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~t~ aNQ~ '~~, SUMMARY OF INFORMATION: Roanoke County Fire and Rescue, in cooperation with the American Red Cross (ARC) and other localities in the region, has participated in the implementation of the Community Emergency Response Team (CERT) training in the past. Over 550 citizens have graduated since the training began. The acceptance and appropriation of these funds will allow future classes to be funded which will allow for additional citizens to complete the course and past participants to be offered refresher classes. The CERT initiative is designed to prepare citizens to help themselves and others during times of catastrophic events until emergency responders can arrive or to provide further assistance along with emergency responders. Several trained members utilized their skills when they assisted with the shelter operations during a neighborhood evacuation last year. Additionally, members have assisted ARC on various other projects such as standbys at large events. Citizens trained in the past years programs are offered opportunities to update or recertify their training, and a significant number are taking advantage of these offerings. FISCAL IMPACT: The program is fully funded through grant monies appropriated to Fire and Rescue. No matching funds are required; however, staff time is necessary to the successful completion of the classes. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of $22,500 in grant funds from the Virginia Department of Emergency Management to the Fire and Rescue Department's budget. 2 ACTION NO. ITEM NO. k -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Request to accept and appropriate grant funds in the amount of $91,901 from the Department of Criminal Justice Services for a juvenile justice and delinquency prevention program SUBMITTED BY: Daniel R. O'Donnell Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~t~ dJ~ JJ6 SUMMARY OF INFORMATION: The County has received notification of a grant award from the Department of Criminal Justice services (DCJS) in the amount of $91 ,901 to continue a functional family therapy program for Roanoke County families in need. The award is the fourth year of a five-year program. The grant is renewable for 1 additional year. The goal of this program is to provide intensive in-home therapy services for juveniles who otherwise would be faced with out-of home placements at a far greater cost. This is an evidence-based program that has proven successful in other localities. Blue Ridge Behavioral Healthcare will be providing the counseling services and the County will serve as fiscal agent. There is a 50 percent local match for fiscal year 2008. The program does, however, have a source of income as Blue Ridge Behavioral Healthcare is able to bill insurance and/or Medicaid for a portion of the services provided. All of the local match will be paid from fees for service billed by Blue Ridge Behavioral Healthcare; no County funds will be needed for the match. This program will be coordinated with the Community Policy Management Team (CPMT) process. FISCAL IMPACT: As the match will be provided by Blue Ridge Behavioral Healthcare there is no direct fiscal impact for the County. However, because the intent of the program is to decrease the costs of out-of-home placements, there could be an indirect positive fiscal impact for the County. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the grant award from DCJS and appropriate the funds. 2 ACTION NO. ITEM NO. K. -? AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 20076 AGENDA ITEM: Request to accept the donation of a new 20-foot public drainage easement across property of Irvine Access Floors, Inc. (Tax Map No. 77.18-04-07), Lot 2A, Block 1, Section 2, "Castle Hill Development", Plat Book 3, page 34, in the Cave Spring Magisterial District SUBMITTED BY: Joseph B. Obenshain Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for a 20-foot width public drainage easement across the property of Irvine Access Floors from the northern edge of Colonial Avenue, Route 720, in the "Castle Hill Development" subdivision in the Cave Spring Magisterial District of the County of Roanoke: Donation by Irvine Access Floors, Inc., of a 20-foot width public drainage easement, across property located adjacent to the northern edge of Colonial Avenue, State Secondary Route 720, in the Cave Spring Magisterial District. The location of said easement is shown on a plat entitled "New Public Drainage Easement Across Property Owned by IRVINE ACCESS FLOORS, INC." Lot 2A, Block 1, Section 2, Castle Hill Development, P.B. 3, page 34, as shown on map of property to be conveyed to K.E. Morgan, D.B. 460, Pg. 330, Cave Spring Magisterial District, Roanoke County, Virginia" dated September 14, 2005, prepared by 1.P. Parker & Son. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. 2 - - - GENERAL NDTES: 1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE REPORT AND IS SUBJECT THERETO. THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 2. THE SUBJECT PROPERTY IS WlTHIN THE LIMITS OF ZONE " X" AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP NO, 51161C0062 D, EFFECTIVE OCTOBER 15. 1993. THIS DETERMINATION IS BASED ON SAID MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. LEGEND 3. THIS PLAT SHALL BE RECORDED WITH A DEED. OHL =DVERHEAD LINE S = STOOP M.B.L. = MINIMUM BUILDING LINE DMC = DETACHED, METAL CARPORT PROPERlY OF P.1, POINT OF INTERSECTION Iv. O. &' LEONA R. BOCHA/AN PROPERTY OF TAX NO. 077.14-0:3-14 PIN LLOYD Iv. &' LANA B. MOORE SET TAX NO. 077.14-03-13 N 53::;S--OO" E ------- - --------- PIN · 100.00' _- ~ 55 __ 12' SANIT AR'< ENT SET . : _----------------- 55 _----------- ------ sE\NER EASEM BESS p~L---- --==t:=-- S5 __------- ------- SEE JAC~_~..:.----c::::.-- 5 . _---------- ------- 55 ~~~~~-----------~- ----::::=::-----8 1992 · ,1m'JT' --\5A1EO OCT. 2. DOYLE . Ns:.rr 20 FOR CAROLYN ~A ViS : PUBLIC & ROBERT H. : DRAINAGE : EASEMENT D"k METAL BUILDfNG BEING REMOVED LOT 2A, BLOCK " SECnON 2. CASTLE HILL DEVELOPMENT 22,834 SQUARE FEET 0.524. ACRES PROPERTY OF MEL VlN W. '" MARION D. RIERSON TAX NO. 077,14-03 15 PROPERTY OF HAROLD D. &' REHSE L. MARTlN TAX NO. 077.18-04-09 5/8" PIN FOUND ON L1N E AT 126.23' PROPERTY OF CAROL ROYAL LAND TAX NO. 077.18-04-08 30' M.B.'::._ ---- --:;;;PIPE _ FOUND 100' TO P.l. LANEWOOD DRIVE tn Ul I\J ~ ~ ~l en 0 q 0 . ~...r ~c,' !S"t Q.. ~..... 0.J' ~Q)' 0,.' rrl I\J I\J (Xl ~ m ~I q o . PROPERlY OF WILLIAM C. & TAMMY D. ST. CLAIR TAX NO. an.1B-04-0G 18.5 o i'J ~ S" () i'J. 1--' I I /L_JL Q- ----- 7 --- POWER POLE, TYPICAL 1" PIPE FOUND COLONIAL A VEN-UE 't (FORMERLY BENT MOUNrAlN ROAD)\ ROUTE 720 50' WIDE TAX # 077.18-04-07 N.S. RR14 DRAWN PJB CALC._ CHK'D--.!Jill. rei OSI':O: PJ8 NEW PUBLIC DRAINAGE EASEMENT ACROSS PROPERTY OWNED BY IRVINE ACCESS FLOORS, INC. LOT 2A, BLOCK 1, SECTION 2, CASTLE HILL DEVELOPMENT, P.B. 3 PG. 34 AS SHOWN ON MAP OF PROPERTY TO BE CONVEYED TO 1<. E. MORGAN, D. B. 460, PC. 330 CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA TPf'&5 T. P. PARKER &: SON ~ ENGINEERS BU.!:BD'Illenlrd. ~ SURVEYORS Pod. om- BOil 39 PLANNERS Salem, VlrglD1Ja lU15S 5~Q ~3B7 1153 EXHIBIT A SCALE: 1"= 40 DATE: 14 SEEl.-.,2005 D- 53665 W.O.: 05-0390 ACTION NO. ITEM NO. 1)_ I- t' lO AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Acceptance of Pine Valley Lane, Cascades Court, Sawgrass Court, and Valhalla Court into the Virginia Department of Transportation secondary system. SUBMITTED BY: Arnold Covey Director, Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~~~JP~ ~ SUMMARY OF INFORMATION: Graham-Thomas, L.L.C., the developer of The Fairways at Hanging Rock, Section 1, in the Catawba Magisterial District, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.09 mile of Pine Valley Lane from the intersection of Edgebrook Road (VA Sec. Rte. 1150) to the intersection with Valhalla Court, 0.05 miles of Cascades Court from the intersection of Pine Valley Lane to its cul-de-sac, O. 05 miles of Sawgrass Court from the intersection of Pine Valley Lane to its cul-de-sac, and accept 0.07 miles of Valhalla Court from the intersection of Pine Valley Lane to its cul-de-sac. The staff has inspected these roads along with representatives of the Virginia Department of Transportation and finds the roads are acceptable. FISCAL IMPACT: No county funding is required. STAFF RECOMMENDATION: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Pine Valley Lane, Cascades Court, Sawgrass Court, and Valhalla Court into the Secondary Road System. 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 24th DAY OF JULY 2007 ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF PINE VALLEY LANE, CASCADES COURT, SAWGRASS COURT, AND VALHALLA COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form LA-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to ~33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills, and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: Yeas: Nays: A Copy Teste: Wanda G. Riley, CPS Clerk to the Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Teresa Becher, Transportation Engineering Manger Virginia Department of Transportation File 00 .- 4- ::r:: 0 Q) -;: ;....> ro (l) ;....> S r./J. ..c u 4-< .s 0 < s Q) ;....> 00 c- O 0 r./J. N ~ N ro ;., "'0 "3 !::: ...., I -i:l 0 E u o:l Q) ~ r./J. Q) -B 0 ;....> E r./J. (l) Z s E 0 '" - .5 t- c - (l) 0 .... := 0 r/l ~ 0 r.r..:l '" r./J. .~ 0 :i "0 0... '" 0 (l) "' ~ '" 0 0... '" I 'E (l) 0.. ~ :l r/l 4- lrJ 0 '0 I .... ~ o:l 0 .....:l CO ~ ~I 0 ~ -= ~ 0 r./J. Qj c Z 0 "" 0 C,j Qj - ..c t- ~ - 8 0 E 0 (l) S ~ ..c u i:! < ~ lrJ I ~ .....:l ], ~ ;.s] '" 0"1 <n <n r- - Oil- ~ 0 0 0 0 :a c ~ ~- ~ 0 0 0 0 "Cl ...;J ~ < U d) 0 s:: CIl 0 '" ::l ~ = ~ '" ::l = ~ ~ = .... - ~ ~ Z Cj '" ~ ~ s:: S (,) d) ~ (,) 0 ~::~ 0 0 0 0 OJ) O:EiZ '<:t '<:t '<:t '<:t =: ~~~ Ei1 =: CIl N N N Il.) or, tr) ....., ~ or, N CIl Q; ~ <.; or, rJ:J u 011 011 bJJ (l) >-. 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"" := <.:l ~ z ~ ~ 2; ~~ ~.!:l =~ u] <= ~ OJ ~ ~ <.g ~,.g O<s Z~ O~ - '" ~~ <~ UE _ OJ ~ :; - .- ~ ~ ~-fj u~ ~ .... E= "0 C '" I\) E <:tl Z '-' '" (l) '0 ?: '" :E f- RED LANE' ~- ''Z,,> '" ,~O, " , _1~ - ~IHERSTATE RTE. 81 ---' RD~O -= -- _ VICINITY MAP NORTH DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES Miles Feet Feet Houses 009 40 28 3 005 40 28 10 005 40 28 15 007 40 28 11 Pine Valley Lane - from the intersection with Edgebrook Road (VA Sec. Rte # 1150} to its intersection with Valhalla Court Cascades Court - from the intersection with Pine Valle Lane to ils cul-de-sac. Sawgrass Court - from the intersection with Pine Valle Lane to its cul-de-sac. Valhalla Court - from the intersection with Pine Valle Lane to its cul-de-sac ~- ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT The Fainvays at Hanging Rock Acceptance of Pine Valley Lane, Cascades Court, Sawgrass Court and Valhalla Court into the Virginia Department of Transportation Secondary System. "" .'-. J ACTION NO. ITEM NO. K-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 Request to authorize amendment to the performance agreement between Roanoke County, Roanoke County Economic Development Authority, and Virginia Air Distributors AGENDA ITEM: SUBMITTED BY: Doug Chittum Economic Development Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~~.~ alf~~ \~7>' SUMMARY OF INFORMATION: On June 12 2007, the Board of Supervisors approved a performance agreement with Virginia Air Distributors, Roanoke County, and the EDA. It awarded an economic development grant to the company in return for certain investments to be made in a new industrial facility in North County. The agreement called for the completion of the new facility by December 31, 2007. Due to delays in finalizing site and building plans with regards to on- and off- site storm drainage easements, the company has asked to amend the agreement to reflect a June 31,2008, completion date (letter attached). It should be noted that the company has cooperated with Roanoke County on these issues and will be constructing improvements to Walrond Park as a result. FISCAL IMPACT: No funding is needed for this action. STAFF RECOMMENDATION: Staff recommends authorizing the amendment of the three-party performance agreement to reflect a June 31, 2008, completion date. ~~ "'I'll;rtJf(r~rA'R Corporate Office 601 Johnston Willis Drive Richmond, VA 23236 (804) 379-1610 Fax (804) 794-1435 _YORK It's TIme to Get Comfortable'" VlltCINlA Allt DISTltlBVTOItS, INC. July 17, 2007 Dear Roanoke County Board of Supervisors, I had originally requested and received approval for a Performance Agreement in relation to our new facility at 1905 Walrond Drive in Roanoke County. We have been working diligently to fmalize site and building plans since late last year. We have however experienced delays in regards to storm water drainage and have had to engineer considerable improvements off out site and on County park land to gain site plan approval. These off site improvements are worth approximately $75K. They have been approved but we are still awaiting the legal recording of the required easements before we can proceed. While we originally had expected to complete the building by the end of this year the above complications have caused us to forecast our new expected completion date for sometime next Spring, worst case scenario by June, 2007. Section 2, paragraph #D, page 4 ofthe Performance Agreement contains terms pertaining to the completion of the building by the end of this year. I would like to formally request that we revise this date to June 31,2007. Thanks for your time and consideration! We look forward to being a valuable and long time member of the Roanoke community! . s Baker Vice- President Virginia Air Distributors Cc: Ron Revia - Roanoke General Manager Richmond Chesapeake Roanoke Charleston, WV Branch Offices Charlotte Raleigh Salisbury Asheville Cleveland Columbus Cincinnati Pittsburgh ()- f GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount % of General Amount Unaudited Balance at June 30, 2007 $14,488,420 8.23% July 1, 2007 Payment on Loan from Explore Park 20,000 Balance at July 24, 2007 14,508,420 8.24% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2007-08 at a range of 8.5%-9.5% of General Fund Revenues 2007-2008 General Fund Revenues $176,033,678 8.5% of General Fund Revenues $14,962,863 9.5% of General Fund Revenues $16,723,199 The Unappropriated Fund Balance of the County is currently maintained at a range of 8.5%-9.5% of General Fund revenus and will be increased over time to the following ranges: 2008-2009 2009-2010 2010-2011 9.0%-10.0% 9.5%-10.5% 10.0%-11.0% Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator o-~. COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Unaudited Balance at June 30, 2007 Amount $6,234,044.55 Balance at July 24, 2007 $6,234,044.55 $5,000,000 of this reserve is being used to upgrade Public Safety Radio System Maior County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited Balance at June 30,2007 $1,049,620.00 Balance at July 24, 2007 $1,049,620.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator 0-'2 J RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 2007-2008 Original Budget Amount $ 100,000.00 June 12, 2007 Appropriation for Legislative Liaison ($24,000.00) June 26, 2007 Appropriation for the veteran's monument at the Vinton War Memc ($30,000.00) Balance at July 24,2007 $ 46,000.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator ACTION NO. ITEM NO. -, :.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Accounts Paid-June 2007 SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ $ $ 4,298,550.08 Payroll 6/1/07 1,001,031.68 141,516.62 1,142,548.30 Payroll 6/15/07 974,664.35 124,903.49 1,099,567.84 Payroll 6/29/07 927,819.96 149,397.27 1,077,217.23 Manual Checks Voids Grand Total $ 7,617,883.45 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. ACTION NO. ITEM NO. 0--5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program SUBMITTED BY: Robert C. Jernigan Risk Manager APPROVED BY: Elmer C. 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Q) QJ Q) .2! tl tl tl VJ '" '" '" '" ~ ~, ~ ~ :2 :2 :2 :2 01 -0 -0 -0 Vi ' Vi Vi Vi to to to 0 0 0 0 0 0 N N ~ :;;: M ~ ~ N ~ CO 25 - ~ f'-I f'- ~ ~' (") "d- O' 0 0 t:: r-:. r-:. to! lD lD f'- 0 , 0 ~ ~ ~ r::: o--G PUBLIC SAFETY CENTER BUILDING PROJECT BUDGET REPORT COUNTY OF ROANOKE, VIRGINIA Northrop-Grumman Date Description Contract Amount Contingency 12/03/04 Opening Balance $ 26,030,769 $ 780,817 01/27/05 Change Order (001) 21,065 (21,065) 01/27/05 Change Order (002) . 53,835 01/28/05 Progress Payment #1 (1,456,157) 02/24/05 Progress Payment #2 (403,222) 03/24/05 Progress Payment #3 (375,678) 05/13/05 Progress Payment #4 (855,272) 06/10/05 Progress Payment #5 (401,210) 06/20/05 Change Order (003) - Establish Guaranteed Maximum Price (51,387) 51,387 06/28/05 Change Order (004) - Foundation change 319,034 (319,034) 07/14/05 Progress Payment #f3 (378,417) 07/27/05 Progress Payment #7 (445,669) 08/1 0/05 Progress Payment #8 (759,513) 08/23/05 Change Order (005) - Sewer Line Replacement 124,407 (124,407) 10/05/05 Progress Payment #9 (774,442) 10/13/05 Change Order (006) - Convert Citations and Warrants Databases no cost 10/20/05 Progress Payment #10 (664,909) 12/08/05 Progress Payment #11 (1,196,297) 12/08/05 Change Order (007) - Minor Changes to Radio Equipment no cost 12/08/05 Change Order (008) - Additional conduits for redundant 911 feed no cost Northrop-Grumman Date Description Contract Amount Contingency 12/08/05 Change Order (009) - Regrading slope from road cut south side of Cove Road 3,737 (3,737) 12/08/05 Change Order (010) - Coordination of sewer line with Glen Cove School water line no cost 12/28/05 Progress Payment #12 (1,130,054) 01/03/06 Change Order (011) - Refrigerated storage for evidence storage 24,621 (24,621 ) 01/20/06 Change Order (012) - Modifications to voice radio transition plan (cost offset by E911 funds) 84,060 02/02/06 Progress Payment #13 (1,099,134) 03/09/06 Progress Payment #14 (1,164,468) 04/05/06 Progress Payment #15 (1,464,883) 04/18/06 Change Order (013) - Extension of 8" Fire Service Line to rear property line no cost 04/20/06 Progress Payment #16 (1,671,792) 06/01/06 Progress Payment #17 (1,307,330) 06/15/06 Progress Payment #18 (1,902,683) 06/21/06 Change Order (014) - Modifications to IT Carpet Squares, DAC ES Cards & Console Upgrades 4,823 (4,823) 06/21/06 Change Order (015) - Utility/Permit Allowance for WVWA new Fire Hydrang Fee no cost 07/20/06 Change Order (016) - Additional security features and office space addition to Police Evidence Storage area 31 ,723 (31,723) 07/20/06 Change Order (017) - Addition of EIFS material to roof screens for improved appearance and additional electrical boxes in Police Polygraph area 49,085 (49,085) 07/27/06 Progress Payment #19 (1,592,012) 09/13/06 Change Order (018) -Increase in size and structural support for Police records section, addition of plumbing in Police Northrop-Grumman Date Description Contract Amount Contingency forensics section, deletion of transformer structure and additional WAN links for communications redundancy 8,090 (8,090) 09/28/06 Progress Payment #20 (1,110,618) 1 0/26/06 Progress Payment #21 (1,451,867) 11/30/06 Progress Payment #22 (1,579,614) 12/14/06 Progress Payment #23 (556,132) 01/08/07 Change Order (019) - Minor changes to wiring, outlets, fencing, landscaping, signage, etc. no cost 01/08/07 Change Order (020) - Changes to access control system to allow better remote operations from inside the building and at the vehicle gates 12,926 (12,926) 01/25/07 Progress Payment #24 (1,117,716) 03/15/07 Progress Payment #25 (984,582) 05/14/07 Change Order (021) - Shared Utilities, CAD Refund, Utility Allowance Adjustment, and Elevator Re-Configuring 4,275 (4,275) OS/24/07 Progress Payment #26 (148,248) Balance at July 24, 2007 $ 729,144 $ 228,418 . 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"0 ::J ro III () I- (/)0<( <(wo 1\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2007 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ACTION NO. T- I ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Second reading of an ordinance revoking Ordinance 111400-8 and granting a special use permit to operate activities, meetings, day camps, after-school programs, and overnight camping on 63.12 acres located at 5488 Yellow Mountain Road, upon the petition of Girl Scouts of Virginia Skyline Council, Inc., Cave Spring Magisterial District SUBMITTED BY: David Holladay Senior Planner APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: The Girl Scouts organization has a wonderful purpose and we welcome them to our community. It is important that they be made aware that the area around their proposed new location will likely undergo many changes in the near future. With the extension of a new water line to Franklin County, we expect the Corridor Study and 2232 process will show areas on both sides of Route 220 as either transition or development. We wish to make the Girl Scouts aware of this so the organization can plan accordingly for any future development in the area. PETITIONER: CASE NUMBER: Girl Scouts of Virginia Skyline Council, Inc. 11-7/2007 T -1 Planning Commission Hearing Date: Board of Supervisors Hearing Date: July 9, 2007 July 24, 2007 A. REQUEST The petition of Girl Scouts of Virginia Skyline Council, Inc., to revoke Ordinance 111400-8 granting Special Use Permits to operate a camp and a day care center, and to obtain a Special Use Permit to operate activities, meetings, day camps, after-school programs, and overnight camping on 63.12 acres, located near 5488 Yellow Mountain Road, Cave Spring Magisterial District. B. CITIZEN COMMENTS Five citizens spoke. Jack Pay of Yellow Mountain Road voiced concerns about fire protection and traffic, specifically the left turn lane on southbound US 220. Carolyn Holland of Hillside Road voiced concerns about increased traffic, well and septic needs of the camp, and the use of the facility by other groups. Deborah Smith of Yellow Mountain Road suggested "No Parking" signs along Yellow Mountain Road, near the camp entrance. She also voiced concerns about fire safety and environmental impacts of new septic drainfields. Rupert Cutler of South Jefferson Street spoke in support of the petition, the environmental education benefits for Girl Scout programs, and potential conservation easements for the forest and open space of the camp property. Helen Ruth Birch of Grandin Road Extension spoke in favor of the petition, and as a Girl Scout leader, stressed their emphasis on the safety of the girls at the camp. C. SUMMARY OF COMMISSION DISCUSSION Mr. Holladay presented the staff report. Mr. Natt, counsel for the petitioners, reviewed the petitioners' plans, programs, and issues from the community meeting held on June 11, 2007. Mr. McNeil asked for further discussion and clarification of traffic issues, rental of the property to outside groups and fire protection for the facility. Ms. Hooker asked about the supervision of the facility and the possibility of public use of the camp. Mr. Natt offered further details in response to the above inquiries. Mr. McNeil inquired about septic system capability. Mr. Azar commented about the function of shuttle service to the camp for large events, and also commented on lighting and signage for the camp. Mr. McNeil commented that he was satisfied that many of the issues were discussed and resolved, and that the forthcoming traffic impact analysis was the only issue remaining, and that he felt comfortable with the level of detail in the plans. Mr. McNeil made two separate motions to first revoke the existing special use permit issued through Ordinance 111400-8, and then to recommend approval of the special use permit with the suggested two conditions. Mr. Azar suggested two more conditions relating to signage and lighting. D. CONDITIONS 1. The property shall be developed in substantial conformance with the following three documents submitted with the application: a. Concept Plan Program Center, Girl Scouts of Virginia Skyline Council, by Schmidt, Copeland Parker, Stevens, dated 5109/2007. b. Girl Scouts Virginia Skyline Council Facility Schedule, by Schmidt, Copeland Parker, Stevens, Facilities, pages 1-3, and Phasing Plan, page 1. c. Narrative description of activities entitled "Girl Scouts of Virginia Skyline Council, Inc. Program Center, Tax Map Parcels 99.00-2-6.2 and 99.00-2-6.3, two unnumbered pages. 2. The effective date of this ordinance shall be September 30, 2007. 3. Signage shall be limited to one ground-level, unlit monument-style sign at the main entrance not to exceed 4 ft. tall and 6 ft. long. 4. Lighting shall be downlit lamppost style not to exceed 10 feet in height. E. COMMISSION ACTION(S} Mr. McNeil made a motion to revoke Ordinance 111400-8, effective September 30, 2007. Motion passed 5-0. Mr. McNeil then made a motion to recommend approval of the request, with conditions. Motion passed 5-0. F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Staff Report _ Vicinity Map Other Philip Thompson, Secretary Roanoke County Planning Commission 2 Petitioner: Girl Scouts of Virginia Skyline Council, Inc Request: Revoke Ordinance 111400-8 granting Special Use Permits to operate a camp and a day care center, and to obtain a Special Use Permit to operate activities, meetings, day camps, after-school programs, and overnight camping Location: 5488 Yellow Mountain Road Magisterial District: Cave Spring Suggested Conditions: 1. The property shall be developed in substantial conformance with the following three documents submitted with the application: a. Concept Plan Program Center, Girl Scouts of Virginia Skyline Council, by Schmidt, Copeland Parker, Stevens, dated 5/09/2007. b. Girl Scouts Virginia Skyline Council Facility Schedule, by Schmidt, Copeland Parker, Stevens, Facilities, pages 1-3, and Phasing Plan, page 1. c. Narrative description of activities entitled "Girl Scouts of Virginia Skyline Council, Inc. Program Center, Tax Map Parcels 99.00-2-6.2 and 99.00-2- 6.3, two unnumbered pages. 2. The effective date ofthis ordinance shall be September 30,2007. EXECUTIVE SUMMARY: The Girl Scouts of Virginia Skyline Council are contract purchasers of property currently used for Rising Stars Sports Camp. They are requesting to revoke the existing special use permit for Rising Stars, and obtain a new special use permit to operate a girl scout camp. The subject property includes the 13.42 acre site of the existing camp, plus the adjacent 49.7 acres to the east. The proposed girl scout camp would conform to policies and guidelines of the Roanoke County Community Plan by providing a regional recreational use while protecting a significant amount of riparian area along Back Creek, as well as a significant amount of woodlands and open space. In addition to a concept plan, the petitioner submitted a detailed facility schedule that includes descriptions ofthe proposed facilities, as well as phasing of construction. Information was also provided that further describes certain activities such as girl scout troop activities, day camp, overnights, special events, training and staff meetings, community use, amphitheater, and maintenance and security. Staff suggests that the Planning Commission incorporate not only the concept plan into a condition of the special use permit, but also the facility schedule and narrative description of activities. Staff also suggests as a condition an effective date of September 30, 2007. 1. APPLICABLE REGULATIONS Camps are allowed by Special Use Permit in the AG-3 zoning district. Zoning Ordinance Use and Design Standards in Section 30-83-0.5 address screening of outdoor 1 activity areas adjoining residential uses, minimum site acreage, setbacks of structures, internal driveway access for emergency vehicles, and provisions for a caretaker's/security residence. Site development review will be required Virginia Department of Transportation (VDOT) approval is required for any improvements to the existing commercial entrance and any construction in the state right-of-way. Any additional well and septic permits will require approval by the Virginia Department of Health/Roanoke County Health Department. 2. ANALYSIS OF EXISTING CONDITIONS Background - Rising Stars Sports Camp began operations at the site in 1998. In July, 2000, the a Roanoke County Circuit Court found that some of the activities operated by Rising Stars were a violation of the Roanoke County Zoning Ordinance. Later that year, C&H Enterprises and Rising Stars Sports Camp applied for special use permits for a camp and day care center, in order to continue their current operations, and define and allow the expansion of some of their programs. In November, 2000, the Roanoke County Board of Supervisors approved the request, with detailed conditions describing the operations of the camp and day care programs. Rising Stars Sports Camp is currently operating a summer camp. If the Planning Commission recommends approval of this request, staff suggests an effective date of September 30, 2007. This would allow Rising Stars to complete their summer camp schedule, and also would follow the anticipated September 15 closing of the property sale. TopographvNegetation - The topography of the central camp development slopes down to the south from Yellow Mountain Road toward the flood plain of Back Creek. Vegetation includes open meadows, wooded areas, and the riparian areas along Back Creek. The eastern portion of the property consists of a wooded knoll extending from Yellow Mountain Road south toward Back Creek. Back Creek flows through the southwestern portion of the property, and along the southern property line. Surrounding Neighborhood - Surrounding land uses include rural single family homes, on tracts ranging from around 2 - 12 acres. Other larger acreage tracts in the vicinity have single family homes as well as agricultural land uses and mature timber. Adjoining property to the east is wooded and undeveloped, and is zoned AG-3 AgriculturallRural Preserve District. Adjoining property to the southwest, across Back Creek, is wooded and undeveloped, and is zoned AG-1 AgriculturallRural Low Density District. Adjoining property to the west is zoned AG-1 and contains a single family residence and wooded areas. Property to the north is also zoned AG-1 and contains a single family residence. The subject property is zoned AG-3S and AG-3. The existing special use permit for Rising Stars Sports Camp was granted for the 13.42 acre property zoned AG-3S. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site LayoutJArchitecture - In April, 2007, the Girl Scouts Skyline Council sold Camp Dark Hollow on Catawba Valley Drive in Roanoke County. They are in the process of developing a new camp site, and are contract purchasers of 63.12 acres at and near 5488 Yellow Mountain Road. 2 The petitioner's concept plan shows most of the program center located where Rising Stars Sports Camp currently operates. The plan shows a new site manager's residence near the entry road, and two new camper lodges along the driveway. The existing camp building would be used as the main program center. The existing large athletic field would continue to be used. The upper (smaller) field would be used for other sports facilities such as basketball/tennis courts and a swimming pool. A 300-seat rustic amphitheater would be constructed near Back Creek. Per the Girl Scouts Council, the amphitheater would have wooden benches and a fire ring. The amphitheater would not have any electronic amplification, and would not operate during quiet time from 10:00 pm to 7:00 am. On the hillside to the east of the main camp area, the petitioner proposes several overnight camping sites, with tent platforms, seasonal cabins, and a camp pavilion. The concept plan also shows an "Existing AEP Easement (dirt road)" serving the upper camp pavilion. Per the drawing, the dirt road starts on the adjacent property, and winds on, off and then back on the subject property. County staff have informed the petitioner that since the adjacent property is not subject to the requested special use permit, the road could not be used for camp activities. An internal service driveway/trail would need to be constructed to link the main program center to the upper pavilion and overnight camping areas to the east. The concept plan shows a significant amount of open space on the site, but does not specifically delineate how much area would be preserved. In addition to a concept plan, the petitioner submitted a detailed facility schedule that includes descriptions of the proposed facilities, as well as phasing of construction. Information was also provided that further describes certain activities such as girl scout troop activities, day camp, overnights, special events, training and staff meetings, community use, amphitheater, and maintenance and security. Staff suggests that the Planning Commission incorporate not only the concept plan into a condition ofthe special use permit, but also the facility schedule and narrative description of activities. Access/Traffic Circulation - The facility would use the existing driveway from Yellow Mountain Road that serves Rising Stars Sports Camp. VOOT staff have recommended that additional information be gathered and analyzed regarding existing traffic on Yellow Mountain Road, build- out traffic conditions, any necessary turn lane construction on Yellow Mountain Road and enhancements to the existing entrance. The Roanoke County Traffic Engineering Manager has recommended that the petitioners conduct a Traffic Impact Analysis to address morning and evening peak hour traffic generation on weekdays and Saturdays. The Engineering Manager also expressed concerns about the future operation of U.S. 220 and Yellow Mountain Road intersection. The petitioners are in the process of conducting the Traffic Impact Analysis. Internal driveways would generally follow the existing driveway patterns, with additional parking spaces added. A total of 96 parking spaces are shown on the concept plan. In their program descriptions, the petitioners have stated that, for large special events, the organization would use buses to shuttle participants from off-site parking facilities. Fire & RescuelUtilities - Fire and rescue service would be provided from the Clearbrook Station, with the closest municipal fire hydrant located on U.S. 220 in Clearbrook, about 1.5 miles away. Fire and Rescue staff also noted the next available water source for firefighting purposes would be a dry hydrant on Yellow Mountain Road, approximately 1.2 miles from the site. They also noted that adequate water for fire protection will need to be provided either on site, or closer than the currently available sources. An outdoor swimming pool is shown on the concept plan, and 3 could possibly aid as an emergency water source during the months that the pool is filled. Back Creek runs through the property, and could possibly serve as another emergency source. Private well and septic systems are proposed. Public water and sanitary sewer services exist in Clearbrook. Public water service is planned for the U.S. 220 corridor within the next few years. That project may result in a fire hydrant along Franklin Road, bringing fire fighting water service closer to the site. Community Meeting - A community meeting was held on June 11 to introduce the project to the neighborhood. Approximately 10 citizens attended, along with the Cave Spring supervisor and planning commissioner, Vinton supervisor, representatives from the Girl Scouts and county staff. The petitioners discussed their development plans, including site layout, phasing of development and program plans. Those citizens attending inquired about traffic, the size of the proposed amphitheater, well and septic needs, lighting and noise. They also voiced concerns about other proposed rental uses of the property by community groups, and asked for clarification of that Issue. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site is designated Rural Preserve in the Roanoke County Community Plan Future Land Use Guide. The Rural Preserve areas are mostly undeveloped, outlying lands. These rural regions are generally stable and require a high degree of protection to preserve agricultural, forest, recreational and remote rural residential areas. Parks and outdoor recreational facilities are encouraged land use types in the Rural Preserve areas. The Community Plan encourages large regional parks and other recreation facilities that are designed to preserve environmentally sensitive lands and protect them from more intense land uses. The proposed girl scout camp would conform to these policies by providing a regional recreational use while protecting a significant amount of riparian area along Back Creek, as well as a significant amount of woodlands and open space. s. STAFF CONCLUSIONS The Girl Scouts of Virginia Skyline Council are contract purchasers of property currently used for Rising Stars Sports Camp. They are requesting to revoke the existing special use permit for Rising Stars, and obtain a new special use permit to operate a girl scout camp. The subject property includes the 13.42 acre site of the existing camp, plus the adjacent 49.7 acres to the east. The proposed girl scout camp would conform to policies and guidelines of the Roanoke County Community Plan by providing a regional recreational use while protecting a significant amount of riparian area along Back Creek, as well as a significant amount of woodlands and open space. In addition to a concept plan, the petitioner submitted a detailed facility schedule that includes descriptions ofthe proposed facilities, as well as phasing of construction. Information was also provided that further describes certain activities such as girl scout troop activities, day camp, overnights, special events, training and staff meetings, community use, amphitheater, and maintenance and security. Staff suggests that the Planning Commission incorporate not only the concept plan into a condition of the special use permit, but also the facility schedule and narrative description of activities. Staff also suggests as a condition an effective date of September 30, 2007. 4 CASE NUMBER: PREPARED BY: HEARING DA TES: 11-07/2007 David Holladay PC: 7/9/07 BOS: 7/24/07 Attachments: Zoning Map Future Land Use Map Application Materials AG-3 Zoning District Regulations Zoning Ordinance Section 30-83-0.5, Use and Design Standards for Camps 5 .00l>' = ,,~ :eleJS LOO, '~ew N SaJO'(f Zt '~9 :E'8J'(f 6u!JdS ,:ME'~ :plJlsfO lE'fJ81Sf6E'fIV ~ W' 'Sl CO'90-Z0-00'66 :JeqwnN dE'fIV xel , ~E>b"/S~EW :6u!uoZ p8sodoJd ~D'v'/SC'E>'(f :6uluoZ 6UflS!X3 8Uf/t1>iS efuf6Jf/\ )0 slnoos IJfE> :8WE'N SIUE'of/dd'(f N jUBwdO/S/lSO AJlunwwOJ )0 lUSWj.redso AjUnOJ B>JOUeOCJ :) ~c:. ~- ~ ~~ C.Ld _ CkJd L.J OOd_ ZI_ ~I _. OO^::>~ . W. ~~ "V. W ~Vv E:3 d3_ tvV. c c Land Use _ Conservation _ RIlral Preserve _ RIlral Village '-lpage Cef1tel" Development Nei(jlborhood Cooservaticn .. Tra'lsilicn _ Core _ PmcipallnckJs\nal Roanoke County Deparlment of Community Development N Applicants Name: Girl Scouts of Virginia Skyline A Existing Zoning: AG3S/AG3 Proposed Zoning: AG3S/AG3 Tax Map Number: 99.00-02-06.02 & .03 Magisterial District: Cave Spring Area: 63,12 Acres 14 May, 2007 Scale: 1 u = 400' ~2- CJl 0\\ ~ ~ County of Roanoke Community Development Planning & Zoning I) 5204 Bernard Drive POBox 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 Application fee: <-\0. () C) PCiBZA dale: Placards issued: Case Number ALL APPLICANTS Check type of application filed (check all that apply) o Rezoning IKSpecial Use 0 Variance 0 Waiver 0 Administrative Appeal [JComp Plan (15,2-2232) Review Applicants name/address w/zip Girl Scouts of Virginia Skyline Council, Inc. 23 Franklin Road, Roanoke, VA 24011 Phone: Work: Cell If: Fax No.: 540-342-3560 540-342-3741 Owner's name/address whip C & H Enterprises LLC 413 High Street Salem VA 24153 Property Location Yellow Mountain Road and 5488 Yellow Mountain Road Phone #: Work: Fax No, #: Magisterial District: Cave Spr ing Community Planning area: Cave Spring Tax Ma8 No.: 99.0 -02-06.02/99.00-02-06.03 Size of parcel(s): Acres: 63. 12 Ex.isting Zoning: AG3 S 1 AG3 Ex.isting Land Use: Sports Camplvacant . - - . - .'_".. ' .. ... ...._. ,,_n.., ,_._.._.. ._.. ..__.,. ,..,..," REZONING, SPECIAL USE PJ;RM1.T, WAIJiE1l.4NpQqMirLA,!'ff15.2-1i32) REV1BW AI',fLICANTS (RJSIW/,CP) . .,. ,. "..' ",- - ,..--. ... ...- .,...- . Proposed Zoning: Same ProposedLandUse:GS activites: rneetin s,da earn s,after-schoo1 programs, overn1g c mp1n In e Does the parcel meet the mmimum lot area, width, and frontage requirements of the requested district? Yes eX No 0 IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No 0 IF NO, A VARIANCE IS REQUIRED FIRST Ifrezoning request, are conditions being proffered with this request? YesXJ No 0 VARIANCE.."f4tVER.'A.NPjPi.jil'l!STit4fiVEAPPEALAPp"LICAN7'"S(M. '/willA). . . .. .-""." ;,., .... . .--'. --- ",. " .--' ",.- .. -., . Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal ofInterpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal ofInterpretation of Zoning Map to Is the application complete? Please check ifenclosed. APPLlCA TION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. RfS/W/CP V/AA R/SIWICP V/AA R/SIWICP V/AA BE Consultation ~ 8 1!2" x 1 I" concept plan b=-8 Application fee X Application X Metes and bounds description Proffers, ifappIicable X Justification Water and sewer application X Adjoining property owners I hereby certify that I am either the owner of the property or the owner's a ent or contract p'urchaser and am acting with the knowledge and consent of rhe owner. Gi::l s. ts V~r' nia Skyline Council, Inc. By. Q I \ Owner's Signature war A. a 3140 Chaparral Drive, Suite 200-C Roanoke, VA 24018 Phone: 540-725-8180 Fax: 540 774 0961 2 JUSTlFICA TION FOR REZONING, SPECIAL USE PERl\llT WAIVER OR CO:\lP PLA'" (15.2-2ZJl) REVIEW REQUESTS Applicant Girl Scots of Virginia Skvline Council, Inc. The Planning Commission will study rezoning, special use pem1it waiver or community plan (J 5.2-2232) review requests to detcrmine the need and justification for the change in tenns of public health, safety, and general welfare. Please answer Ihe following questions as thoroughly as possible, Use additional space if necessary, Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found allhe beginning of the applicable zoning district classifiealion in the Zoning Ordinance. The property was used for the Rising Star Sports Camp facility. The transfer of the property and utilization thereof by the Girl Scouts of Virginia Skyline Council, Inc. will be very similar to the type of operations of the existing facility. The Girl Scouts will use the facility for typical scouting operations. The uses fit within the purposes of the AG-3 Zoning District in that many of the County's natural and scenic resources will be retained. The property will essentially be maintained in its rural state. There will be very little demand for public improvements and services. Plcase cxplain how the project confonns to the general guidelines and policies eontllined in thc RO;lIlOkt: County Community Plan, The property conforms to the guidelines and policies contained in the County Community Development Plan by promoting this type of use within the existing zoning category. The preservation of the rural character with very little development on a 63 acre parcel conforms to the policies and guidelines contained in the County's comprehensive plan. Please describe the impaet(s) of the requesl on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The impact on adjoining properties and the surrounding areas will not be changed from the existing Rising Star Sports Camp facility, In fact, the demand and usage may have a lesser impact on the community and community services as a whole, 3 ~. o. ,~. ...,<:i .p ~o ~~ ~" o..J ~~ ,,0 -J...<v" tMI 00.01-06 OO.(l(l(l(l Cl "'NOON 0 ASH 10 WJolIE H,o\SH 0li'9.00-02.(l11~ LOUISE K. 511Fl:.oH C9a.D+-.....,..oo-<<lOO OIlI.M-~"'?,oo.ooao $t4E~HE~ ICti 111 r' ~L.........._ CONCEPT PLAN PROGRAM CENTER Girl Scouts of Virginia Skyline Goun n, ~ 1'" ==--- --- - ~~ ~~~ 'u <: ;:l o U .. E '"' x rJ) ,~ '" '~ :> .. '5 o u rJ) "i: C3 <: ,2 ii "i: u .. .. Q .. N ~ .. <: o 'jij <: .. E C OJ u <: .. "'C 'jij .. IJ: .~ .. 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PROGRAM CENTER Tax Map Parcels 99.00-2-6.2 and 99.00-2-6.3 Girl Scouts of Virginia Skyline Council, Inc. ("Girl Scouts") is the contract purchaser of the referenced 63.57+/- acres on Yellow Mountain Road. The Girl Scouts propose to use the property as its Program Center to serve Girl Scouts in the Western part of Virginia. The existing improvements on the property would be utilized and additional facilities would be added in phases, A Facility Schedule and Phasing Schedule are included with the Application. All parking would be on the property. Activities would include the following: Girl Scout Troop Activities: Girl Scout Troop activities involve approximately 10 - 12 girls per troop with the possibility of more than one troop using the facility at any given time. Activities would include environmental education, wildlife counts, basic skills for backpacking and camping, fitness, computer lab, archery, animal track identification, tree and plant identification and gardening. All of the activities would be supervised by adults. Day Camp: The Day Camp would serve 50 - 150 girls per week for 10 weeks in the summer beginning in 2008. Activities would include Badge Days, camping skills, performing arts workshops, environmental education activities, talent shows and fitness. All activities would occur under adult supervision. Overnights: Overnights would occur once per month during the school year and more often during the summer. Campers would perform service proj ects for the community, learn about healthy living and be involved in arts and crafts such as basket weaving, pottery and art workshops, All activities would be supervised by adults. Special Events: It is anticipated that there will be approximately 6 special events during the year. These would include cultural days, career day, safety day (fire, bike, water, canoe, first aid, emergency preparedness and CPR), medical day (working with nursing program) and Camporees. These activities may generate 500 participants, Transportation would be provided by shuttle buses from other parking locations. Tt'aining and Staff Meetings: The existing building on the property would be utilized for volunteer training, staff meetings, the Council's annual meeting and other meetings. Community Use: The Girl Scouts plan to make the facility available for rental to religious, corporate and community groups on a daily basis when it is not being used for Girl Scout activities. Ampitheater: The ampitheater would be used by Girl Scouts for skits, talent shows and award ceremonies. Maintenance and Security: A residence will be built near the entrance to the property for the Site Manager. The Site Manager will be responsible for the maintenance and security of the property. ARTICLE III, DISTRICT REGULATIONS Page 1 of 3 SEC. 30-32. AG-3 AGRICUL TURALlRURAL PRESERVE DISTRICT. Sec. 30-32-1. Purpose. (A) The AG-3, agricultural/rural preserve district consists of land primarily used as farmland, woodlands, and widely scattered residential development located within the rural service area, Also found in these areas are lands with steep slopes, and groundwater recharge areas. Many of the county's unique natural and scenic resources are found in this district. The purpose of this district is to maintain these areas essentially in their rural state, and attempt to protect sensitive and unique land resourcesfrom degradation as recommended in the rural preserve land use category of the community plan. This may be accomplished by maintaining the existing agricultural lands and preventing the encroachment of incompatible land uses. Non-farm residents should recognize that they are located in an agricultural environment where the right- to-farm has been established as county policy. This district is also intended to minimize the demand for unanticipated public improvements and services, such as public sewer and water, by reducing development densities and discouraging large scale development. (Ord. No. 042799-11, 9 1f" 4-27-99) Sec. 30-32-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses, 1. Agricultural and Forestry Uses Agriculture Farm Employee Housing * Forestry Operations * Stable, Private * Stable, Commercial * Wayside Stand · 2. Residential Uses Accessory Apartment · Home Occupation, Type I and Type II * Manufactured Home * Manufactured Home, Accessory · Manufactured Home, Emergency * Multiple Dog Permit · Residential Human Care Facility Single-Family Dwelling, Detached 3, Civic Uses Community Recreation * http://library4.municode.com/mcc/DocViewI122221111501153 6/22/2007 ARTICLE III. DISTRICT REGULATIONS Page 2 of3 Family Day Care Home * Park and Ride Facility * Public Parks and Recreational Areas * Utility Services, Minor 4, Commercial Uses Agricultural Services * Bed and Breakfast * . Kennel, Commercial * Veterinary Hospital/Clinic 5. Industrial Uses Custom Manufacturing * 6. Miscellaneous Uses Amateur Radio Tower * (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19, An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1, Agricultural Uses Commercial Feedlots * 1.5, Residential Uses Alternative Discharging Sewage Systems * 2, Civic Uses Camps * Cemetery * Correctional Facilities Day Care Center * Religious Assembly * Utility Services, Major * 3, Commercial Uses Campgrounds * 4. Industrial Uses Composting * Landfill, Construction Debris * Landfill, Rubble * Landfill, Sanitary * Resource Extraction * 5. Miscellaneous Uses http://library4,municode.comlmcc/DocViewI12222111l501153 6/22/2007 ARTICLE III. DISTRICT REGULATIONS Page 3 of3 Aviation Facilities, Private ..- Broadcasting Tower ..- Outdoor Gatherings ..- Shooting Range, Outdoor ..- (Ord, No. 42793-20, S II, 4-27-93; Ord. No, 62293-12, S 8,6-22-93; Ord, No. 82493-8, S 2, 8-24-93; Ord. No. 42694-12, S 7,4-26-94; Ord. No. 62795-10, 6-27-95; Ord, No, 042799-11, S 2,4-27-99; Ord. No. 072605-7, S 1, 7-26-05 Sec. 30-32-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum Jot requirements, 1. All lots, regardless of sewer and water provisions: a, Area: 3 acres (130,680 square feet), b. Frontage: 200 feet on a publicly owned and maintained street. c. Maximum width to depth ratio: 1 to 5 (W to D) on streets in existence prior to the adoption of this ordinance. (B) Minimum setback requirements. 1, Front yard: a, Principal structures: 50 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a. Principal structures: 25 feet. b. Accessory structures: 25 feet behind front building line or 10 feet behind rear building line. 3, Rear yard: a. Principal structures: 35 feet. b, Accessory structures: 10 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. 5. Where the principal structure is more than 150 feet from the street, accessory buildings may be located 150 feet from the street and 25 feet from any side property line, (C)Maximum height of structures, 1, All structures: 45 feet. (D) Maximum coverage. 1, Building coverage: 5 percent of the total lot area, 2, Lot coverage: 20 percent of the total lot area. (Ord. No. 62293-12, S 10, 6-22-93) http://library4,municode,comlmcc/DocViewIl2222/1I1S0IlS3 6/2212007 ARTICLE IV. USE AND DESIGN STANDARDS Page 1 of 1 Sec. 30-83-0.5. Camps. (A) General standards: 1. Any outdoor activity area, swimming pool, or ball field or court which adjoins a residential use type shall be landscaped with one row of small evergreen trees in accordance with Section 30-92 along the property line adjoining the residential use type. Where night-time I1ghting of such areas is proposed large evergreen trees shall be required in a location appropriate to screen adjoining residences, 2. The minimum area for a camp shall be ten (10) contiguous acres, 3, Multiple structures may be constructed on the property, such as cabins, lodges and other facilities typical of a camp provided that all structures comply with the setback requirements for a principal structure from adjoining property lines, 4. Each building intended to accommodate members shall be accessible via an all weather road suitable to accommodate emergency vehicles serving the property, 5. One year-round residence, including a manufactured home, may be constructed as a caretakers home in addition to other facilities on the property. (Ord. No. 42694-12, ~ 17,4-26-94; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, ~ 2, 4-27-99) http://library4,municode,com/rncc/DocViewIl22221l1l501l54 6/22/2007 '-.AJII___ QI,'o'JCOol')~ ............-.4 ...Ci4lll..... U1I.It~ ClIIL:W'..,.. ml2IlI'.':II1II-" ~............." LECEND CJ OPEN AREAS ~ WOODED AI'IEA5 _ L.AICESIS~ ..-lI EXISTING BUILDING .:::::I RENOVATED BUI LDlNG _ PROPOSED BULDlNG _ ca.mS/ROADS ---e ,____~Ll'II.. ~(JoI...I_ _ --- - CONCEPT PLAN PROGRAM CENTER Girl Swum of Virginia Skyline Counc~ ;--.' 0 ~ /'-.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24,2007 ORDINANCE REVOKING ORDINANCE 111400-8 AND GRANTING A SPECIAL USE PERMIT TO OPERATE ACTIVITIES, MEETINGS, DAY CAMPS, AFTER-SCHOOL PROGRAMS AND OVERNIGHT CAMPING ON 63.12 ACRES LOCATED AT 5488 YELLOW AMOUNTAIN ROAD (TAX MAP NOS. 99.00-2-6.2 AND 99.00-2-6.3) CAVE SPRING MAGISTERIAL DISTRICT, UPON THE PETITION OF GIRL SCOUTS OF VIRGINIA SKYLINE COUNCIL, INC. WHEREAS, Girl Scouts of Virginia Skyline Council, Inc, has filed a petition for a special use permit to operate activities, meetings, day camps, after-school programs, and overnight camping to be located on 63.12 acres at 5488 Yellow Mountain Road (Tax Map Nos. 99,00-2-6,2 and 99.00-2-6.3) in the Cave Spring Magisterial District; and WHEREAS, on November 14, 2000, the Board of Supervisors granted special use permits to C & H Enterprises, LLC and Rising Star Sports and Adventure Camp to operate a camp and a day care center on this property; and WHEREAS, it will be necessary to revoke or repeal the numerous conditions imposed on the operation of the camp and day care center; and WHEREAS, the Planning Commission held a public hearing on this matter on July 9, 2007; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 26, 2007; the second reading and public hearing on this matter was held on July 24,2007. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Girl Scouts of Virginia Skyline Council, Inc, to operate activities, meetings, day camps, after- school programs, and overnight camping to be located on 63,12 acres at 5488 Yellow Mountain Road in the Cave Spring Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: (1) The property shall be developed in substantial conformance with the following three documents submitted with the application: a. Concept Plan Program Center, Girl Scouts of Virginia Skyline Council, by Schmidt, Copeland Parker, Stevens, dated May 9, 2007, b. Girl Scouts Virginia Skyline Council Facility Schedule, by Schmidt, Copeland Parker, Stevens, Facilities, pages 1-3, and Phasing Plan, page 1, c, Narrative description of activities entitled "Girl Scouts of Virginia Skyline Council, Inc. Program Center, Tax Map Parcels 99,00-2- 6,2 and 99.00-2-6.3, two unnumbered pages. (2) Signage shall be limited to one ground-level, unlit monument-style sign at the main entrance not to exceed 4 feet tall and 6 feet long. (3) Lighting shall be down lit lamppost style not to exceed 10 feet in height. 2 2. That the special use permits granted by Ordinance 111400-8 to operate a camp and day care center are hereby revoked and repealed, 3. That this ordinance shall be in full force and effect from and after September 30, 2007, All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed, The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 3 ACTION NO. ITEM NO. T-Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Second reading of an ordinance authorizing quitclaim and release of a slope easement within the boundaries of Pine Valley Lane dedicated in Plat Book 24, Page 52, The Fairways at Hanging Rock, Catawba Magisterial District SUBMITTED BY: Arnold Covey Director, Community Development APPROVED BY: Elmer C. Hodge, Jr, County Administrator COUNTY ADMINISTRATOR'S COMMENTS: \\4~ \\\Q~~ ~~ SUMMARY OF INFORMATION: This is the second reading of the proposed ordinance to authorize quitclaim and release of the slope easement within the boundaries of Pine Valley Lane dedicated in Plat Book 24, Page 52, The Fairways at Hanging Rock, Catawba Magisterial District. In March 1992, a slope easement was dedicated to Roanoke County by Roanoke College Investment Corporation for the extension of Edgebrook Road, Virginia Secondary Route 1150, to guarantee the stability of the right-of-way for the extension of Edgebrook Road, Said easement is shown and designated as a slope easement upon plat recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 14, Page 27, Graham-Thomas, LLC, the developers/owners of The Fairways at Hanging Rock, are requesting that a portion of the existing slope easement recorded on Plat Book 14, Page 27, dedication for the extension of Edgebrook Road, Virginia Secondary Route 1150, be quitclaimed and released as shown in Exhibit "A". In order for Pine Valley Lane, Sawgrass Court, Valhalla Court, and Cascades Court dedicated in Plat Book 24, Page 52, The Fairways at Hanging Rock, to be accepted into the state secondary road system; the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third-party rights or encumbrances, The subject portion of the slope easement within Pine Valley Lane as shown in Exhibit "A" is no longer necessary due to the construction of Pine Valley Lane. The quitclaim and release of the subject portion of the slope easement within Pine Valley Lane would be for as long as the subject section of Pine Valley Lane is used as part of the public street or highway system, The Virginia Department of Transportation is in agreement with this request. FISCAL IMPACT: The costs and expenses associated herein, including but not limited to publication, survey, and recordation costs, shall be the responsibility of Graham-Thomas, LLC. ALTERNATIVES: 1. Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for quitclaim and release of the slope easement within the boundaries of Pine Valley Lane of The Fairways at Hanging Rock. 2, Decline to adopt the proposed ordinance, which would result in Pine Valley Lane, Sawgrass Court, Valhalla Court, and Cascades Court remaining as private roads. STAFF RECOMMENDATION: Roanoke County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2007 ORDINANCE AUTHORIZING QUITCLAIM AND RELEASE OF A SLOPE EASEMENT WITHIN THE BOUNDARIES OF PINE VALLEY LANE, THE FAIRWAYS OF HANGING ROCK, DEDICATED IN PLAT BOOK 24, PAGE 52, IN THE ROANOKE COUNTY CIRCUIT COURT CLERK'S OFFICE, SAID SLOPE EASEMENT BEING LOCATED IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke College Investment Corporation in March, 1992, dedicated a road and slope easement for the extension of Edgebrook Road, Virginia Secondary Route 1150, to guarantee the stability of the right-of-way for the extension of Edgebrook Road, upon a plat recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 14, Page 27, ("Road and Easement Dedication Plat For Roanoke College Investment Corporation"); and WHEREAS, Graham-Thomas, LLC, is the owner of property adjoining on the north the property upon which said road and slope easement were dedicated by the Roanoke College Investment Corporation in Plat Book 14, page 27, said property of Graham- Thomas, LLC, being designated as "The Fairways at Hanging Rock," a resubdivision of New Tract 4, Roanoke College Investment Corp, Map, Plat Book 14, Page 58; and WHEREAS, Graham-Thomas, LLC, is requesting that a portion of the existing slope easement for the dedication of the extension of Edgebrook Road, Virginia Secondary Route 1150, recorded in Plat Book 14, Page 27, be quitclaimed and released as shown on "Map of THE FAIRWAYS AT HANGING ROCK, Property of GRAHAM-THOMAS, LLC.", recorded in Plat Book 24, page 52, as shown on Exhibit "A" attached hereto; and WHEREAS the dedicated slope easement adjacent to Edgebrook Road, Virginia Secondary Route 1150, will no longer be necessary due to the construction of Pine Valley Lane and in order further to permit the acceptance of Pine Valley Lane, Sawgrass Court, Valhalla Court, and Cascades Court into the state secondary road system; and WHEREAS, the Virginia Department of Transportation (VDOT) has requested release of the designated slope easement in order that the right-of-way of Pine Valley Lane may be free and clear of any third party rights or encumbrances as a condition of the acceptance of the aforesaid streets into the state secondary road system; and WHEREAS, the quitclaim and release of the designated slope easement shall be for so long as the subject section of Pine Valley Lane is used as part of the public street or highway system; and WHEREAS, the owner, as the Petitioner, has requested that, pursuant to Section15.2-2272 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, quitclaim and release this slope easement, designated as "SLOPE ESMT TO BE VACATED P,B. 14, PG 27" on the "MAP OF THE FAIRWAYS AT HANGING ROCK, PROPERTY OF GRAHAM-THOMAS, L.L,C. BEING A RESUBDIVISION OF NEW TRACT 4, ROANOKE COLLEGE INVESTMENT CORP. MAP P.B, 14, PG. 58, SITUTATE ON EDGEBROOK ROAD - ROUTE 1150, CATAWBA MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA", Plat Book 24, Page 52, as now shown on the attached Exhibit "A"; and WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and WHEREAS, notice has been given as required by Section15.2-2204 of the Code of Virginia (1950, as amended); and 2 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on July 10, 2007, and a second reading and public hearing of this ordinance was held on July 24, 2007. 2, That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (a slope easement within the boundaries of Pine Valley Lane) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That this slope easement, being designated and shown as A SLOPE EASEMENT TO BE VACATED, P.B,14, PG.27" on Exhibit "A" attached hereto, said slope easement being located adjacent to Edgebrook Road, Route 1150, and having been dedicated on the plat of Roanoke College Investment Corporation, and recorded in the aforesaid Clerk's Office in Plat Book 14, Page 27, in the Catawba Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia,1950, as amended. 4, That all costs and expenses associated herewith, including but not limited to publication, survey, and recordation costs, shall be the responsibility of the Petitioners, 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia (1950, as amended). 4 VICINITY MAP NORTH J p.G .~ . ~",."'~-- . '~'':'-''':'_l'''_'___~:''';''..~._.. ~'--'-'--" ;.'--.- ,..;'-::./' - -'-~ -- -----"'..- '" ~I-- -~~ - The Fairways at Hanging Rock Portion of Slope Easement to be Quitclaimed and released .---- .-,(1 '$8' f-' .> '~~l ^( 81 "'"7 -=~"'-'::',- ? _,.'/1. oS ~-;_ '19.,$8' . (~ ""<ll;> IV 6 :;:::-;::" ,7--- -_... .?<5JO~ II' . 100.00' ---- -fDGEB;;- ___ 18500' ~OOk R ----- (RTF:. 11SO ----.:. DAD ~---- .!:! I 0236 1\"2 \ ~ ~~~v '0 __ 0 L,rL 6 If\ ". \ 0 lJn ':;. \ ':.. !;; '\ 0 ~. \ '\~ :3 ca\\0 -\V ~ \\D ~ \ ~ \U\~J7'0~r/J.l.'?\...-- " --1 --- 'D E ~ -:!:. \ 63 6~ :---. NEll ~ ___ " 2' - ell'\. :;i 1 D~,l ~ cz.seTIl ~s -2. N S\Ove 1'0. '2.1 1'B, \A,_~ , ----94 AC ... -'. "'. . .~ as .--:-- (~..~~~"3iS';:'::' ..-:-~ ..:> L"'1','3~(@;1\ _--- 1 - .----- 0, rl' VI 'r I /; ~ I QIi"1 \ ~ ,:n "':J C2 '" TOTAL -- -- --------- EXHIBIT "A" ,. '" ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT The Fainvays at Hanging Rock Portion of Slope Easement to be Quitclaimed and Released '-. ~