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Home My WebLink About7/24/2007 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24,2007 RESOLUTION 072407-1 AUTHORIZING THE SOUTHERN RIVERS GRANT APPLICATION FOR THE WESTERN VIRGINIA WATER AUTHORITY EXTENSION OF SANITARY SEWER IN ANDREW LEWIS PLACE NEIGHBORHOOD WHEREAS, Roanoke County, with the Western Virginia Water Authority acting as its agent, wishes to apply for a grant through the Southern Rivers Watershed Enhancement Program (SRWEP) for the Andrew Lewis Place, Roanoke, Virginia, Sanitary Sewer Extension; and WHEREAS, homes in the Andrew Lewis Place neighborhood located in western Roanoke County are experiencing problems with failing and underperforming septic systems with the cost to remediate these systems being a hardship to the neighborhood residents; and WHEREAS, the Roanoke River experiences water quality impairments and has been placed on the Commonwealth's list of impaired waters for bacteria contamination; and WHEREAS, it is possible to extend the Western Virginia Water Authority's sewer system to connect the homes in the Andrew Lewis Place neighborhood thereby eliminating the need for septic tanks and improving water quality in the Roanoke River. THEREFORE BE IT RESOLVED that the Roanoke County Board of Supervisors requests grant funds in the amount of $797,940 through the Southern Rivers Watershed Enhancement Program with $25,395 in local match being provided by the Western Virginia Water Authority so that sanitary sewer can be extended to 41 homes in the Andrew Lewis Place neighborhood allowing the septic tanks serving these homes to be replaced; and BE IT FURTHER RESOLVED that the County Administrator or any assistant county administrator is hereby authorized to execute such documents and take such actions as may be necessary to obtain the grant and to accomplish the purposes of this resolution. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: ~e'j1~~~ Clerk to the Board of Supervisors cc: Paul Mahoney, County Attorney Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development Jean Thurman, Secretary, Western Virginia Water Authority 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2007 RESOLUTION 072407-2 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF A FINANCING FOR CERTAIN COSTS OF A NEW FLEET MAINTENANCE FACILITY The Board of Supervisors of the County of Roanoke, Virginia, (the "County") has determined that it may be necessary or desirable to advance money to pay the costs of designing, acquiring, constructing, and equipping a new fleet maintenance facility (the "Project"). NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of designing, acquiring, constructing, and equipping the Project from the proceeds of its debt or other financing. The maximum amount of debt or other financing expected to be issued for the designing, acquiring, constructing, and equipping the Project is $7,500,000. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: ~~"R~ Wanda G. Riley, CPS Clerk to the Board of Supervisors cc: Rebecca Owens, Director, Finance Diane Hyatt, Chief Financial Officer Anne Marie Green, Director, General Services 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24,2007 ORDINANCE 072407-3 EXERCISING AN OPTION AND AUTHORIZING THE ACQUISITION OF CERTAIN REAL ESTATE FROM TED A. GARRISON, JR. CONSISTING OF APPROXIMATELY 4.02 ACRES (TAX MAP NO. 39.05-2-4) FOR FUTURE COUNTY USE, HOLLINS MAGISTERIAL DISTRICT WHEREAS, in February of 2007 Roanoke County entered into an option to purchase agreement with Ted A. Garrison for the purchase of approximately 4.02 acres in the Hollins Magisterial District for use as a possible fleet maintenance facility; and WHEREAS, the County now wishes to exercise said option and purchase this real estate; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 10, 2007, and the second reading was held on July 24, 2007. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the exercise of an option for the acquisition of approximately 4.02 acres of real estate (Tax Map No. 39.05-2-4) located off Old Hollins Road owned by Ted A. Garrison, Jr. for the sum of One Hundred Thousand Dollars ($100,000) per acre is hereby approved and further that the acquisition of said real estate is hereby authorized and approved. 2. That funds will be appropriated into the new county garage account from the major capital fund to pay all of the costs of this acquisition. 3. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: None ABSENT: Supervisor McNamara A COpy TESTE: ~~.~ Wanda G. Riley, CPS Clerk to the Board of Supervisors cc: Anne Marie Green, Director, General Services Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Billy Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24,2007 ORDINANCE 072407-4 EXERCISING AN OPTION AND AUTHORIZING THE ACQUISITION OF CERTAIN REAL ESTATE FROM CARL D. JANNA Y AND PAMELA H. JANNA Y CONSISTING OF APPROXIMATELY 5 ACRES (TAX MAP NO. 39.05-2-5) FOR FUTURE COUNTY USE, HOLLINS MAGISTERIAL DISTRICT WHEREAS, in February of 2007 Roanoke County entered into an option to purchase agreement with Carl D. Jannay and Pamela H. Jannay for the purchase of approximately 5 acres in the Hollins Magisterial District for use as a possible fleet maintenance facility; and WHEREAS, the County now wishes to exercise said option and purchase this real estate; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 10, 2007, and the second reading was held on July 24,2007. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of approximately 5 acres of real estate (Tax Map No. 39.05-2-5) located off Old Hollins Road owned by Carl D. Jannay and Pamela H. Jannay for the sum of One Hundred Thousand Dollars ($100,000) per acre is hereby authorized and approved. 2. That the expenditure of funds for various studies, including environmental site assessments, geotechnical, soil tests and soil borings, survey, title insurance, and recordation fees is hereby authorized and approved. 3. That funds will be appropriated into the new county garage account from the major capital fund to pay all of the costs of this acquisition. 4. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: None ABSENT: Supervisor McNamara A COpy TESTE: ~~.~sW~ Clerk to the Board of Supervisors cc: Anne Marie Green, Director, General Services Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Billy Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24,2007 ORDINANCE 072407-5 AUTHORIZING THE ACQUISITION OF CERTAIN REAL ESTATE FROM THE ECONOMIC DEVELOPMENT AUTHORITY (FORMERLY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY) CONSISTING OF APPROXIMATELY 25 ACRES (TAX MAP NO. 63.00-01-01.00) LOCATED IN THE CENTER FOR RESEARCH AND TECHNOLOGY (CRT), CATAWBA MAGISTERIAL DISTRICT WHEREAS, in 2004 the Economic Development Authority (formerly the Industrial Development Authority of Roanoke County) purchased approximately 25 acres of real estate fronting on Prunty Road in the Dixie Caverns area of the County for the purpose of expanding the Center for Research and Technology; and WHEREAS, the Board of Supervisors recently adopted a revised Master Plan for the CRT which included incorporating this 25-acre tract into the business park, rezoning this parcel, and making it subject to the covenants and conditions regulating the development of the CRT; and WHEREAS, in order to further facilitate the marketability of this 25-acre tract, the Economic Development Authority has agreed to transfer ownership of this parcel to the Board of Supervisors of Roanoke County; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 10, 2007, and the second reading was held on July 24,2007. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of approximately 25 acres of real estate (Tax Map No. 63.00-01-01.00) fronting on Prunty Road and located in the Center for Research and Technology from the Economic Development Authority for the sum of one hundred fifty thousand dollars ($150,000) is hereby authorized and approved. 2. That funds are available in the public private partnership capital account to pay all of the costs of this acquisition. 3. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: None ABSENT: Supervisor McNamara A COpy TESTE: ~O-W,Y?~ Wanda G. Riley, CPS ) Clerk to the Board of Supervisors cc: Jill Loope, Assistant Director, Economic Development Doug Chittum, Director, Economic Development Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Billy Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney Secretary, Economic Development Authority 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2007 RESOLUTION 072407-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for July 24,2007, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of minutes - July 10, 2007 2. Request from the schools to accept and appropriate grant funds in the amount of $7,100 for Title II D educational technology regional training. 3. Request to accept and appropriate $22,500 in grant funds from the Virginia Department of Emergency Management to Fire and Rescue for the continuation of the Regional Citizen Corps Council and Community Emergency Response Team (CERT) training. 4. Request to accept and appropriate grant funds in the amount of $91 ,901 from the Department of Criminal Justice Services for a juvenile justice and delinquency prevention program. 5. Request to accept the donation of a new 20-foot public drainage easement across property of Irvine Access Floors, Inc. Lot 2A, Block 1, Section 2, "Castle Hill Development", Plat Book 3, page 34, in the Cave Spring Magisterial District. 6. Acceptance of Pine Valley Lane, Cascades Court, Sawgrass Court, and Valhalla Court into the Virginia Department of Transportation secondary system. 7. Request to authorize amendment to the performance agreement between Roanoke County, Roanoke County Economic Development Authority, and Virginia Air Distributors. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: ~~;,~~ Clerk to the Board of Supervisors cc: Rebecca Owens, Director, Finance Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board Chief Rick Burch, Fire & Rescue Paul Mahoney, County Attorney Dan O'Donnell, Assistant County Administrator John Chambliss, Assistant County Administrator James Sikkima, Blue Ridge Behavioral Healthcare Arnold Covey, Director, Community Development Teresa Becher, Transportation Engineering Manager Doug Chittum, Director, Economic Development Secretary, Economic Development Authority 2 ACTION NO. A-072407-6.a ITEM NO. K-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 Request from the schools to accept and appropriate grant funds in the amount of $7,100 for Title II D educational technology regional training AGENDA ITEM: SUBMITTED BY: Dr. Jane James Director of Technology APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Public Schools has participated for five years in a regional training grant funded by Title II-D. This grant provides stipends for leaders, instructors, and participants in technology training opportunities provided within Superintendents' Region 6. Our funding for the current grant year, which ends March 1,2008, has been increased to cover stipends for our employees. The grant is in the amount of $7,100. FISCAL IMPACT: The technology budget will be increased by $7,100. STAFF RECOMMENDATION: Roanoke County Schools requests that a total of $7,100 be appropriated as requested. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved Yes No Absent Mr. McNamara D D ~ Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora ~ D D Mr. Wray ~ D D cc: File Rebecca Owens, Director, Finance Dr. Jane James, Director of Technology Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board ACTION NO. A-072407-6.b ITEM NO. K-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 Request to accept and appropriate $22,500 in grant funds from the Virginia Department of Emergency Management to Fire and Rescue for the continuation of the Regional Citizen Corps Council and Community Emergency Response Team (CERT) training AGENDA ITEM: SUBMITTED BY: Richard E. Burch, Jr. Chief APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Fire and Rescue, in cooperation with the American Red Cross (ARC) and other localities in the region, has participated in the implementation of the Community Emergency Response Team (CERT) training in the past. Over 550 citizens have graduated since the training began. The acceptance and appropriation of these funds will allow future classes to be funded which will allow for additional citizens to complete the course and past participants to be offered refresher classes. The CERT initiative is designed to prepare citizens to help themselves and others during times of catastrophic events until emergency responders can arrive or to provide further assistance along with emergency responders. Several trained members utilized their skills when they assisted with the shelter operations during a neighborhood evacuation last year. Additionally, members have assisted ARC on various other projects such as standbys at large events. Citizens trained in the past years programs are offered opportunities to update or recertify their training, and a significant number are taking advantage of these offerings. FISCAL IMPACT: The program is fully funded through grant monies appropriated to Fire and Rescue. No matching funds are required; however, staff time is necessary to the successful completion of the classes. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of $22,500 in grant funds from the Virginia Department of Emergency Management to the Fire and Rescue Department's budget. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved Yes No Absent Mr. McNamara D D [g] Mr. Church [g] D D Mr. Altizer [g] D D Mr. Flora ~ D D Mr. Wray ~ D D cc: File Chief Rick Burch, Fire & Rescue Rebecca Owens, Director, Finance 2 ACTION NO. A-072407-6.c ITEM NO. K-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Request to accept and appropriate grant funds in the amount of $91,901 from the Department of Criminal Justice Services for a juvenile justice and delinquency prevention program SUBMITTED BY: Daniel R. O'Donnell Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County has received notification of a grant award from the Department of Criminal Justice services (DCJS) in the amount of $91 ,901 to continue a functional family therapy program for Roanoke County families in need. The award is the fourth year of a five-year program. The grant is renewable for 1 additional year. The goal of this program is to provide intensive in-home therapy services for juveniles who otherwise would be faced with out-of home placements at a far greater cost. This is an evidence-based program that has proven successful in other localities. Blue Ridge Behavioral Healthcare will be providing the counseling services and the County will serve as fiscal agent. There is a 50 percent local match for fiscal year 2008. The program does, however, have a source of income as Blue Ridge Behavioral Healthcare is able to bill insurance and/or Medicaid for a portion of the services provided. All of the local match will be paid from fees for service billed by Blue Ridge Behavioral Healthcare; no County funds will be needed for the match. This program will be coordinated with the Community Policy Management Team (CPMT) process. FISCAL IMPACT: As the match will be provided by Blue Ridge Behavioral Healthcare there is no direct fiscal impact for the County. However, because the intent of the program is to decrease the costs of out-of-home placements, there could be an indirect positive fiscal impact for the County. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the grant award from DCJS and appropriate the funds. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved Yes No Absent Mr. McNamara D D ~ Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora ~ D D Mr. Wray ~ D D cc: File Dan O'Donnell, Assistant County Administrator John Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance S. James Sikkema, Executive Director, Blue Ridge Behavioral Healthcare 2 ACTION NO. A-072407 -6.d ITEM NO. K-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24,20076 Request to accept the donation of a new 20-foot public drainage easement across property of Irvine Access Floors, Inc. (Tax Map No. 77.18-04-07), Lot 2A, Block 1, Section 2, "Castle Hill Development", Plat Book 3, page 34, in the Cave Spring Magisterial District AGENDA ITEM: SUBMITTED BY: Joseph B. Obenshain Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for a 20-foot width public drainage easement across the property of Irvine Access Floors from the northern edge of Colonial Avenue, Route 720, in the "Castle Hill Development" subdivision in the Cave Spring Magisterial District of the County of Roanoke: Donation by Irvine Access Floors, Inc., of a 20-foot width public drainage easement, across property located adjacent to the northern edge of Colonial Avenue, State Secondary Route 720, in the Cave Spring Magisterial District. The location of said easement is shown on a plat entitled "New Public Drainage Easement Across Property Owned by IRVINE ACCESS FLOORS, INC." Lot 2A, Block 1, Section 2, Castle Hill Development, P.B. 3, page 34, as shown on map of property to be conveyed to K.E. Morgan, D.B. 460, Pg. 330, Cave Spring Magisterial District, Roanoke County, Virginia" dated September 14, 2005, prepared by T.P. Parker & Son. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved Yes No Absent Mr. McNamara D D L8J Mr. Church L8J D D Mr. Altizer L8J D D Mr. Flora L8J D D Mr. Wray L8J D D cc: File Joe Obenshain, Senior Assistant County Attorney Arnold Covey, Director, Community Development 2 GENERAL NOTES: 1. nlls PLAT WAS PREPARED W1iHOUT BENEFIT OF A TITlE REPORT AND IS SUBJECT THERETO. "THEREFORE. ll-IERE MAY EXIST ENCUMBRANCES WHICH AFfECT ll-IE PROPER1Y NOT SHOWN HEREON. 2. THE SUBJECT PROPER1Y IS Wlll-llN THE LIMITS OF ZONE. X"' AS SHOWN ON THE FEMA F1...ooD INSURANCE RATE MAP NO. 51161C0062 D, EFFECTIVE OCTOBER 15. 1993. THIS DETERMINATION IS BASED ON SAID MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. LEGEND 3. 1HIS PLAT SHAll BE RECORDED W11H A DEED. OHL =O~HEAD UNE S ,., STOOP . M.B.L. :.: MINIMUM BUILDING UNE DMC "" DETACHED. METAL CARPORT PRa'F.RlY IF P.I. = POINT OF INTERSECTION If. 0. II' tECWA R. BOCHIJAN PRlJ'ERTY a: TAX NO. 077.14-03-1'" PIN 11.0YD If. ... LANA B. IJCJOfTC SET TAX NO. on.14-03-13 PROPERTY OF MFJ. V/N W. 4c MARION D. RIERSON TAX NO. 077.14-03 '5 N 53;5'00" E - PIN · 100.00' 12' S"NIT"'~"" T. SET . : _---------------- sE'fl'ER E"'~U~SS p~l----- -==.t-- ss _------- SEE J,.,CK_-.:.---~-- . _--------- -------- - ----~-- __ ss __------ . --o;fffi-OCf:-28. 1 ~~~ : NEJr 20' FOR Cfo,ROL~ ~"VlS : PUBIJC & ROBERT . : DRAINAGE : EASEJ/ENT D't-- METAL BUILDING : BElNG REMOVED . : LOT 2A, : 81..OCK 1, SECTTaY 2. . CASTLE HILL OtVfJ.OPIJtNT 22,8.J4 SQUARE FITT 0. 524- . ACRES PROPERTY OF HAROLD D. ct: REHSc L. MARTTN. TAX NO. 077.18-04-09 5/8- PIN FOUND ON UNE AT 126.23' PROP~TY OF CAROL ROYAL LAND TAX NO. 017.18-0"'-08 30' M.8.L. . _- ----------1- PIPE _ FOUND 100' TO P.I. Lfo,NEWOOD DRIVE --------- --------- ___ ====-- ss _------- ss __---------- ------ tn c.. ~ d en q,1 q, 0 q d-~ ~~. ~y~ $"'J' ~Q)' ~. f"'1 I\.) I\.) 1JI tN . ~ g ~I . o . PROPERlY ar 'MUJAN Co 4' TAMMY D. ST. Cl.AIR TAX I/o. CI77.' B-D4-OG ~ 1. PIPE FOUND COLONIAL A VENUE ~ (FORMERLY BENT MOUNTAIN ROAD)\ ROUTE 720 50' WIDE TAX (/ 077.18-04-07 N.S. RR14 DRAWN..e..lfL CALC._ CHK'O--.Uro... r.1 OSF.:D: PJB NEW PUBUC DRAINAGE EASEMENT ACROSS PROPERTY OWNED BY IRVINE ACCESS FLOORS. INC. LOT 2A. BLOCK 1, SECTION 2, CAS1LE HILL DEVELOPMENT. P.B. 3 PG. .:54 AS SHOWN ON MAP OF PROPER1Y TO BE CONVEYED TO K. E. MORGAN. D. B. 460, PC. 330 CAVE SPRING MAGISTERIAL DISTRICT ElRIBIT A T ROANOKE COUNTY, VIRGINIA SCALE' 1N= 40 ~ . PP&S '1'. P. P..DIDR a: SON DA~.' . 1 4 SEPT. ==-.:; ENOINEE"'S 111I 3DaJnanl II:. ,2005 SURVEVOFllS PclIIt om.. Boa S, 0- 53665 . :~^~p..J~~s SaI8m. ~ lUlU W.O.: 05-0390 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 24th DAY OF JULY 2007 ADOPTED THE FOLLOWING: RESOLUTION 072407-6.e REQUESTING ACCEPTANCE OF PINE VALLEY LANE, CASCADES COURT, SAWGRASS COURT, AND VALHALLA COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form LA-5(A) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to S33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills, and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Moved by: Seconded by: Yeas: Nays: Absent: Supervisor Wray None Required Supervisors Wray. Church, Altizer, Flora None Supervisor McNamara A Copy Teste: ~yYjp,#~ Clerk to the Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Teresa Becher, Transportation Engineering Manager I hereby certify that the foregoing is a true and correct copy of Resolution 072407 -6.e adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote with Supervisor McNamara absent on Tuesday, July 24, 2007. Brenda J. Holton, CMC Deputy Clerk to the Board 2 (/) ::2 '0 o ~ i (/) '5 ~ ~ 8 o ..... (/) r- oo ~ wi N as ~ "'0 ""', 8 ] U <Ol o 0 (/) o ,.Q ..... o ..... 00 ~ Z E o '" - .s f-o ~ - ~ o (/) Cl -<: o ~ 6 CI:I '.c o i j:l., .. ~ ~ j:l., .~ I .. 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Bl V~CIN1TY .MAP NORTH DESCRIPTION LENGTH RIGHT OF WAY ROADWAV WIDTH SERVICES Miles Feet Feet Houses 009 40 28 3 005 40 28 10 005 40 2B 15 007 40 28 11 Pine Valley lane - from the intersection with Edgebrook Road (VA Sec. Rte it 1150) to its intel$ectiorl with Valhalla Court. Cascades Court - from the intersection with Pine Val lane 10 ils cukle-sae. Sawgrass Court. from the intersection with Pine V Lane \0 Its cukle-sac. Valhalla Court - from the intersection with Pine Vall lane to ilS cul-de-sac. , ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMEN T The Fainvays at Hanging Rock Acceptance of Pine Valley Lane, Cascades Court, Sawgrass Court and Valhalla Court into the Virginia DepaJtment of Transportation Secondary System. '"' '- ...J ACTION NO. A-072407-6.f ITEM NO. K-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2007 AGENDA ITEM: Request to authorize amendment to the performance agreement between Roanoke County, Roanoke County Economic DevelopmentAuthority, and Virginia Air Distributors SUBMITTED BY: Doug Chittum Economic Development Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On June 12 2007, the Board of Supervisors approved a performance agreement with Virginia Air Distributors, Roanoke County, and the EDA. It awarded an economic development grant to the company in return for certain investments to be made in a new industrial facility in North County. The agreement called for the completion of the new facility by December 31, 2007. Due to delays in finalizing site and building plans with regards to on- and off- site storm drainage easements, the company has asked to amend the agreement to reflect a June 31,2008, completion date (letter attached). It should be noted that the company has cooperated with Roanoke County on these issues and will be constructing improvements to Walrond Park as a result. FISCAL IMPACT: No funding is needed for this action. STAFF RECOMMENDATION: Staff recommends authorizing the amendment of the three-party performance agreement to reflect a June 31,2008, completion date. VOTE: Supervisor Wray motion to approve staff recommendation Motion Approved Yes No Absent Mr. McNamara D D ~ Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora ~ D D Mr. Wray ~ D D cc: File Doug Chittum, Director, Economic Development Paul Mahoney, County Attorney Rebecca Owens, Director, Finance Secretary, Economic Development Authority AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2007 RESOLUTION 072407-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: NAYS: ABSENT: Supervisors Wray, Church, Altizer, Flora None Supervisor McNamara A COPY TESTE: ~~,~ Wanda G. Riley, CPS Clerk to the Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24, 2007 ORDINANCE 072407 -8 REVOKING ORDINANCE 111400-8 AND GRANTING A SPECIAL USE PERMIT TO OPERATE ACTIVITIES, MEETINGS, DAY CAMPS, AFTER-SCHOOL PROGRAMS AND OVERNIGHT CAMPING ON 63.12 ACRES LOCATED AT 5488 YELLOW AMOUNTAIN ROAD (TAX MAP NOS. 99.00-2-6.2 AND 99.00- 2-6.3) CAVE SPRING MAGISTERIAL DISTRICT, UPON THE PETITION OF GIRL SCOUTS OF VIRGINIA SKYLINE COUNCIL, INC. WHEREAS, Girl Scouts of Virginia Skyline Council, Inc. has filed a petition for a special use permit to operate activities, meetings, day camps, after-school programs, and overnight camping to be located on 63.12 acres at 5488 Yellow Mountain Road (Tax Map Nos. 99.00-2-6.2 and 99.00-2-6.3) in the Cave Spring Magisterial District; and WHEREAS, on November 14, 2000, the Board of Supervisors granted special use permits to C & H Enterprises, LLC and Rising Star Sports and Adventure Camp to operate a camp and a day care center on this property; and WHEREAS, it will be necessary to revoke or repeal the numerous conditions imposed on the operation of the camp and day care center; and WHEREAS, the Planning Commission held a public hearing on this matter on July 9, 2007; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 26, 2007; the second reading and public hearing on this matter was held on July 24, 2007. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Girl Scouts of Virginia Skyline Council, Inc. to operate activities, meetings, day camps, after- school programs, and overnight camping to be located on 63.12 acres at 5488 Yellow Mountain Road in the Cave Spring Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: (1) The property shall be developed in substantial conformance with the following three documents submitted with the application: a. Concept Plan Program Center, Girl Scouts of Virginia Skyline Council, by Schmidt, Copeland Parker, Stevens, dated May 9, 2007. b. Girl Scouts Virginia Skyline Council Facility Schedule, by Schmidt, Copeland Parker, Stevens, Facilities, pages 1-3, and Phasing Plan, page 1. c. Narrative description of activities entitled "Girl Scouts of Virginia Skyline Council, Inc. Program Center, Tax Map Parcels 99.00-2-6.2 and 99.00-2-6.3, two unnumbered pages. (2) Signage shall be limited to a pedestal-style, not to exceed 8 feet above the elevation of the driveway where it intersects with Yellow Mountain Road. (3) Any free-standing lighting shall not exceed 10 feet in height and shall be down lit. 2 (4) Community use of the Girl Scouts property, as described in condition (1) c above, shall be considered an accessory use to the program center, and shall be limited as follows: a. Hours of use shall be limited to 7:00 a.m. to 10:00 p.m., except for overnight camps conducted with public schools. b. Community use shall occur only Sunday through Thursday. c. Maximum 300 participants daily. d. Maximum 150 days per calendar year. e. Continuation of the sports and recreation activities of the indoor soccer league and adult volleyball leagues allowed for Rising Star, such use being limited to Sunday through Thursday. f. The Girl Scouts of Virginia Skyline Council, Inc. shall keep records of community use, including dates, times and total attendance, and the records shall be available for inspection by County of Roanoke staff. 2. That the special use permits granted by Ordinance 111400-8 to operate a camp and day care center are hereby revoked and repealed. 3. That this ordinance shall be in full force and effect from and after September 30, 2007. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 3 On motion of Supervisor Wray to adopt the ordinance with conditions 2 and 3 modified and condition 4 added. The motion was carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: None ABSENT: Supervisor McNamara A COpy TESTE: ~I~~~ Clerk to the Board of Supervisors cc: Philip Thompson, Deputy Director, Planning Arnold Covey, Director, Community Development Tarek Moneir, Deputy Director, Development John Murphy, Zoning Administrator Billy Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 24,2007 ORDINANCE 072407-9 AUTHORIZING QUITCLAIM AND RELEASE OF A SLOPE EASEMENT WITHIN THE BOUNDARIES OF PINE VALLEY LANE, THE FAIRWAYS OF HANGING ROCK, DEDICATED IN PLAT BOOK 24, PAGE 52, IN THE ROANOKE COUNTY CIRCUIT COURT CLERK'S OFFICE, SAID SLOPE EASEMENT BEING LOCATED IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke College Investment Corporation in March, 1992, dedicated a road and slope easement for the extension of Edgebrook Road, Virginia Secondary Route 1150, to guarantee the stability of the right-of-way for the extension of Edgebrook Road, upon a plat recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 14, Page 27, ("Road and Easement Dedication Plat For Roanoke College Investment Corporation"); and WHEREAS, Graham-Thomas, LLC, is the owner of property adjoining on the north the property upon which said road and slope easement were dedicated by the Roanoke College Investment Corporation in Plat Book 14, page 27, said property of Graham- Thomas, LLC, being designated as "The Fairways at Hanging Rock," a resubdivision of New Tract 4, Roanoke College Investment Corp. Map, Plat Book 14, Page 58; and WHEREAS, Graham-Thomas, LLC, is requesting that a portion of the existing slope easement for the dedication of the extension of Edgebrook Road, Virginia Secondary Route 1150, recorded in Plat Book 14, Page 27, be quitclaimed and released as shown on "Map of THE FAIRWAYS AT HANGING ROCK, Property of GRAHAM-THOMAS, LLC.", recorded in Plat Book 24, page 52, as shown on Exhibit "A" attached hereto; and WHEREAS the dedicated slope easement adjacent to Edgebrook Road, Virginia Secondary Route 1150, will no longer be necessary due to the construction of Pine Valley Lane and in order further to permit the acceptance of Pine Valley Lane, Sawgrass Court, Valhalla Court, and Cascades Court into the state secondary road system; and WHEREAS, the Virginia Department of Transportation (VDOT) has requested release of the designated slope easement in order that the right-of-way of Pine Valley Lane may be free and clear of any third party rights or encumbrances as a condition of the acceptance of the aforesaid streets into the state secondary road system; and WHEREAS, the quitclaim and release of the designated slope easement shall be for so long as the subject section of Pine Valley Lane is used as part of the public street or highway system; and WHEREAS, the owner, as the Petitioner, has requested that, pursuant to Section15.2-2272 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, quitclaim and release this slope easement, designated as "SLOPE ESMT TO BE VACATED P.B. 14, PG 27" on the "MAP OF THE FAIRWAYS AT HANGING ROCK, PROPERTY OF GRAHAM-THOMAS, L.L.C. BEING A RESUBDIVISION OF NEW TRACT 4, ROANOKE COLLEGE INVESTMENT CORP. MAP P.B. 14, PG. 58, SITUTATE ON EDGEBROOK ROAD - ROUTE 1150, CATAWBA MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA", Plat Book 24, Page 52, as now shown on the attached Exhibit "A"; and WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and WHEREAS, notice has been given as required by Section15.2-2204 of the Code of Virginia (1950, as amended); and 2 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on July 10, 2007, and a second reading and public hearing of this ordinance was held on July 24, 2007. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (a Slope easement within the boundaries of Pine Valley Lane) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That this slope easement, being designated and shown as A SLOPE EASEMENTTO BE VACATED, P.B.14, PG.27" on Exhibit "A" attached hereto, said slope easement being located adjacent to Edgebrook Road, Route 1150, and having been dedicated on the plat of Roanoke College Investment Corporation, and recorded in the aforesaid Clerk's Office in Plat Book 14, Page 27, in the Catawba Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia,1950, as amended. 4. That all costs and expenses associated herewith, including but not limited to publication, survey, and recordation costs, shall be the responsibility of the Petitioners. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia (1950, as amended). On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: None ABSENT: Supervisor McNamara A COpy TESTE: . ~W.~ Wanda G. Riley, CPS ' Clerk to the Board of Supervisors cc: Philip Thompson, Deputy Director, Planning Arnold Covey, Director, Community Development Tarek Moneir, Deputy Director, Development John Murphy, Zoning Administrator Joe Obenshain, Senior Assistant County Attorney 4 , "'" l VICINITY MAP \. NORTII .... .J ,.c ." .. .... ," I'" ...~..:..l. ... . . ~:",' '~';';~;!E~.::~?-." ~--- -. _.,_..---_.._----~~-~=:,;.~.;,---- ... The Fairways at Hanging Rock Portion of Slope Easement to be Quitclaimed and released "'.. f;::!! 4( R- -.,:- .~<r.~;ii~-::..~..~? ~9. .'tr!J. . ...Iftg~"...: ,,".0 -. --- ~ ___ ~ 6'.?~O. I,. "'00.00' - ...: e:- -- '{1Soo. -!::.DC;EBR -- (R~o~OA,D ~--- .l€' - - ---- EXHIBIT "A" ,. ~ ROANOKECOUNfV DEPARTMENT Of COMMUNITY DEVE.LOPMENT Tbe Fainvays at Hanging Rock Portion of Slope Easement to be Quitclaimed and Released ,"'- ...oil