HomeMy WebLinkAbout8/14/2007 - Regular
Roanoke County
Board of Supervisors
Agenda
August 14, 2007
Good afternoon and welcome to our meeting for August 14, 2007. Regular meetings
are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings
are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this
schedule will be announced. The meetings are broadcast live on RVTV, Channel 3,
and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The
meetings are now closed-captioned. Individuals who require assistance or special
arrangements to participate in or attend Board of Supervisors meetings should contact
the Clerk to the Board at (540) 772-2005 at least 48 hours in advance.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation:
Father Dean Nastos
Holy Trinity Greek Orthodox Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
D. BRIEFINGS
1. Briefing on the status of The Cellar on Brambleton Avenue. (Paul Mahoney,
County Attorney)
E. PUBLIC HEARING
1. Public hearing to receive citizen comments regarding a proposed amendment
to the fiscal year 2007-2008 budget in accordance with Section 15.2-2507,
Code of Virginia. (Diane Hyatt, Chief Financial Officer)
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F. NEW BUSINESS
1. Request to adopt a resolution appropriating $28,326,698 for Northside High
School renovations. (Diane Hyatt, Chief Financial Officer)
2. Request for authorization to execute a contract between the County of
Roanoke, County School Board, and the Art Museum of Western Virginia to
provide educational programming. (Elmer Hodge, County Administrator)
3. Request to adopt a resolution requesting approval to join Local Governments
for Sustainability (ICLEI). (Anne Marie Green, Director of General Services)
4. Request for authorization to execute a contract with Motorola to upgrade the
800 MHz radio system to digital. (Elaine Carver, Director of Information
Technology)
5. Request to approve a contract with the Western Virginia Regional Jail
Authority to provide information technology services. (John Chambliss,
Assistant County Administrator)
6. Request to approve an ambulance transport fee adjustment based on new
Medicare rates. (Richard E. Burch, Jr., Chief of Fire and Rescue)
7. Request to adopt a resolution requesting assistance from the Commonwealth
of Virginia and the United States for frost and freeze losses in April 2007.
(John Chambliss, Assistant County Administrator)
8. Request to adopt a resolution requesting assistance from the Commonwealth
of Virginia and the United States for drought assistance. (John Chambliss,
Assistant County Administrator)
9. Request to adopt a resolution opposing the Public Safety Employer-Employee
Cooperation Act of 2007 (HR. 980). (Elmer Hodge, County Administrator)
G. FIRST READING OF ORDINANCES
1. First reading of an ordinance authorizing the relocation of the Catawba voting
precinct from the Catawba Fire Station to the Catawba Recreation Center at
4965 Catawba Creek Road, Catawba Magisterial District. (Judy Stokes,
General Registrar)
2. First reading of an ordinance approving a residential lease at the Roanoke
County Center for Research and Technology, Catawba Magisterial District.
(Anne Marie Green, Director of General Services)
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3. First reading of an ordinance authorizing the vacation of a right-of-way
designated as Wentworth Road, as shown on the Plat of City View Heights
Add., Section No.3, Windsor Hills Magisterial District. (Tarek Moneir, Deputy
Director of Development)
4. First reading of an ordinance authorizing the vacation of an unimproved right-
of-way shown as Nelms Lane on Map No.1 of Woodbury Gardens, Hollins
Magisterial District. (Arnold Covey, Director of Community Development)
5. First reading of an ordinance to amend the Roanoke County zoning ordinance
to allow public parks and recreational areas as by right uses in the 1-1
Industrial District and the 1-2 Industrial District. (Philip Thompson, Deputy
Director of Planning)
6. First reading of an ordinance to amend the Roanoke County zoning ordinance
to update the County's floodplain ordinance. (Philip Thompson, Deputy
Director of Planning)
H. SECOND READING OF ORDINANCES
1. Second reading of an ordinance authorizing the relocation of an electric line
at Camp Roanoke and granting of a right-of-way easement through property
owned by the Roanoke County Board of Supervisors at Camp Roanoke,
Catawba Magisterial District. (Pete Haislip, Director of Parks, Recreation,
and Tourism)
I. APPOINTMENTS
1. Capital Improvement Program (CIP) Review Committee (appointed by district)
2. Clean Valley Council
3. Economic Development Authority
4. Grievance Panel
5. Regional Stormwater Management Committee
6. Western Virginia Water Authority Board of Directors
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J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Resolutions of appreciation to the following individuals upon their retirements;
(a) Carol J. Reynolds, Commissioner of Revenue's Office, after twenty years
of service
(b) Betty S. Hale, Sheriff's Office, after fourteen years of service
2. Acceptance of Fieldview Drive and a portion of Cortland Road into the
Virginia Department of Transportation secondary system
3. Confirmation of committee appointment
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Telecommunications Tax Comparison Report
5. Statement of the Treasurer's accountability per investment and portfolio policy
as of July 31, 2007
O. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Richard C. Flora
2. Michael A. Wray
3. Joseph B. "Butch" Church
4. Michael W. Altizer
5. Joseph P. McNamara
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P. WORK SESSIONS (Training room - 4th Floor) - 5:30 p.m.
1. Joint work session with the Roanoke County School Board. (Elmer Hodge,
County Administrator; Diane Hyatt, Chief Financial Officer; Brent Robertson,
Director of Management and Budget)
2. Work session to discuss current status of capital improvement projects.
(Brent Robertson, Director of Management and Budget)
3. Work session to discuss multi-generational recreation center project
development progress. (Dan O'Donnell, Assistant County Administrator)
Q. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711.A (30)
discussion of the award of a public contract involving the expenditure of public
funds and discussion of the terms or scope of such contract, namely, the
comprehensive agreement for the multi-generational recreation facility, where
discussion in open session would adversely effect the bargaining position or
negotiating strategy of the County; Section 2.2-3711.A (30) discussion of the
award of a public contract with the Economic Development Authority and English
Construction involving the expenditure of public funds and discussion of the
terms or scope of such contract, namely, a performance agreement for the
development of a new business park, where discussion in open session would
adversely effect the bargaining position or negotiating strategy of the County; and
Section 2.2-3711.A (3) discussion of the acquisition of real estate for public
purposes from English Construction of approximately 12 acres of real estate for
the development of the multi-generational recreation facility, where discussion in
open session would adversely effect the bargaining position or negotiating
strategy of the County.
R. CERTIFICATION RESOLUTION
S ADJOURNMENT TO WEDNESDAY, AUGUST 22,2007, AT 12:00 PM FOR A
JOINT MEETING WITH ROANOKE CITY COUNCIL AND THE ROANOKE
VALLEY RESOURCE AUTHORITY AT THE OFFICE OF THE ROANOKE
VALLEY RESOURCE AUTHORITY, 1020 HOLLINS ROAD, ROANOKE, VA
24012
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ACTION NO.
ITEM NO. D-l
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
Briefing on the status of The Cellar on Brambleton Avenue
AGENDA ITEM:
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On April 24, 2007, I reported to the Board the enforcement actions taken by County staff
to abate an alleged public nuisance at The Cellar, a business located at 3203
Brambleton Avenue. Enforcement actions were begun based upon citizen complaints.
The Board requested routine briefings on the status of this matter, and it wanted a
report on police responses to this location.
On May 3, 2007, this office scheduled a meeting with several of the complaining
neighbors and the operator of this business, Jackie Brown. At this meeting problems
were identified and solutions developed to address the problems of excessive noise
from the parking lot, when patrons left the establishment. These solutions included
increased security in the parking lot, lighting in the parking lot to discourage loitering or
other illegal activities; and Ms. Brown gave each of the neighbors her home and cell
telephone numbers so that if there were any problems, the neighbors could call her
directly to resolve the problem.
Since this neighborhood meeting, Ms. Brown has used her employees to patrol the
parking lot on a routine basis. She has contacted AEP, and it has replaced the dusk-to-
dawn light at the front of the parking lot leading up the alley to Brambleton Avenue. The
installation of an additional light at the rear of the parking lot is being explored, but there
are concerns about disturbing neighbors.
On June 20, 2007, I wrote to each of the neighbors who participated in the
neighborhood meeting and asked them to call me with their reaction to the measures
taken by Ms. Brown to satisfy their concerns. Only one citizen called, and after
investigation, the complaint was determined to be unfounded. The same citizen called
Ms. Brown with a noise complaint; she corrected the problem immediately, and called
the citizen back to determine if her actions solved the problem. The citizen said that the
problem was resolved.
In my initial report to the Board, I summarized the responses to this location by the
Roanoke County Police Department from February 2006 through April 2007.
Substantiated police actions were minimal. I requested copies of police reports for the
months of May, June and July: there were only three incidents. Two were
"disturbances" (appears to have been an argument in the parking lot) and one was on
Brambleton Avenue in the vicinity (questionable that it arose from The Cellar). Finally
there was an ambulance call to the restaurant; it appears that a patron fainted.
STAFF RECOMMENDATION:
It appears that the owner of The Cellar has taken appropriate steps to abate any alleged
nuisance and to mitigate impacts on the neighbors. Therefore no further enforcement
actions are necessary at this time and I would recommend closing the file on this
matter.
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ACTION NO.
ITEM NO.
E- f
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
Public hearing to receive citizen comments regarding proposed
amendment to the fiscal year (FY) 2007-2008 budget in
accordance with Section 15.2-2507, Code of Virginia
AGENDA ITEM:
SUBMITTED BY:
Diane D. Hyatt
Chief Financial Officer
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This is a public hearing to secure citizen's comments concerning amending the FY 2007-
2008 budget by adjusting the aggregate amount to be appropriated during the fiscal year.
Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such
amendment exceeds 1 percent of the total expenditures shown in the adopted budget or
$500,000, whichever is lesser, the County must publish notice of a meeting and public
hearing. The notice must state the County's intent to amend the budget and include a brief
synopsis of the proposed budget amendment(s). This notice was published on August 7,
2007.
1. Request to appropriate $28,326,698 for Northside High School renovations.
FISCAL IMPACT:
There is no fiscal impact as a result of the public hearing. Requests for the appropriation
will occur later on this agenda.
STAFF RECOMMENDATION:
It is recommended that the Board hold the required public hearing. Board action
appropriating funds, as provided in this notice, will occur later during this meeting.
ACTION NO.
ITEM NO. ~ - \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
Request to adopt a resolution appropriating $28,326,698 for
Northside High School renovations
SUBMITTED BY:
Diane D. Hyatt
Chief Financial Officer
APPROVED BY:
Elmer C. Hodge t."N-
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
'i\.~ ~
SUMMARY OF INFORMATION:
The adopted School Board Capital Improvements Plan includes the renovation and
expansion of Northside High School. The scope of work has been defined to include a
new administrative/guidance area, new kitchen and cafeteria, new roof, new HVAC
mechanical system, hook-up to public water system, new finishes throughout the
interior/exterior of the building, new student lockers, new auditorium, eight additional
classrooms, air conditioning the gymnasiums, and new locker rooms. Asbestos abatement
on the project began in June 2007 and the construction bid was awarded in July 2007 with
project completion estimated to be June 2009.
The School Board approved a Notice of Intent to award a construction contract to Martin
Bros. Contractor, Inc. in the amount of $21,970,656 contingent upon approval offunding by
the School Board on August 9,2007, and the Board of Supervisors on August 14, 2007.
The contractors cannot officially begin until the funding is appropriated.
The entire budget for the Northside project is $28,326,698 and is outlined on Attachment A.
The source offunding is from a combination ofVPSA bonds ($15.7 million), Literary Loans
($7.5 million), and School capital cash reserves ($5.1 million). These cash reserves were
made possible by the joint capital financing plan adopted by the School Board and the
Board of Supervisors in December 2004.
The School administration has prepared the required application, and the School Board
has adopted the necessary resolutions, to participate in the Fall 2007 bond sales. As part
of the application process, the Board of Supervisors will hold a public hearing for the sale
of the bonds on August 28, 2007.
FISCAL IMPACT:
The project will be funded with a combination of School capital cash reserves, VPSA
Bonds, and Literary Loans. The proceeds from the VPSA bonds and the Literary Loans
will be available on November 8,2007. The first debt payment on these bonds will not be
due until the 2008-2009 fiscal year. Funding for the debt service on these bonds is
included in the planned drawdown of the Future Debt Service Reserve Fund.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution, which appropriates $28,326,698 to the
Northside High School renovation project, contingent upon the receipt of bond proceeds
from the Virginia Public School Authority and/or the Virginia Literary Loan Fund.
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Northside High School
Pro}ect Budget
General Contractor - Martin Bros.
Less: VE revisions accepted
Alternate 1: Add Geothermal HVAC (soil permitting)
Alternate 1: Deduct boiler/cooling tower
Revised budget for general contract with add alternate
Asbestos abatement & monitoring
Portable classrooms
Technology allowance
FF &E allowance
Architect
Construction management
Testing, inspections & surveys
Procurement & reproductions
Contingency
Total Project Budget
Funding Sources:
Funded to date from non-bonded capital funds
Planned literary loan - Fall 2007
Planned VPSA loan - Fall 2007
Major capital reserve for balance of project costs
Total Funding Sources
8-14-Attachment-NSHS Budget 8/8/2007
ATTACHMENT A
Revised
Budget
$ 23,758,000
(1,787,344)
21,970,656
1,000,000
(226,000)
22,744,656
1,100,000
240,000
330,000
600,000
1 ,302,770
368,825
200,000
75,000
1,365,447
$ 28,326,698
$
2,409,686
7,500,000
15,700,000
2,717,012
28,326,698
$
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2007
RESOLUTION APPROPRIATING FUNDS IN THE AMOUNT
$28,326,698 FOR THE NORTHSIDE HIGH SCHOOL EXPANSION
AND RENOVATION PROJECT
WHEREAS, the Roanoke County School Board has adopted a Capital
Improvements Plan which includes the renovation and expansion of Northside High
School (the "Project"); and
WHEREAS, on November 15, 2005, the Board of Supervisors adopted a
resolution supporting the Roanoke County School Board's application for Literary Loan
Funds for this project; and
WHEREAS, on April 24, 2007, the Board of Supervisors adopted a resolution
declaring its intention to reimburse itself for expenditures related to the expansion and
renovation of Northside High School from the proceeds of one or more financings from
the Virginia Public School Authority and the Virginia Literary Fund; and
WHEREAS, on August 28, 2007, the Board of Supervisors will hold a public
hearing on the sale of Virginia Public School Authority bonds for this project; and
WHEREAS, the proposed budget for this project is $28,326,698; and
WHEREAS, $15.7 million of bonds from the Virginia Public School Authority and
$7.5 million loan from the Virginia Literary Fund and $5.1 million from the School
Board's capital cash reserves are designated as sources of funding for this project; and
WHEREAS, the Roanoke County School Board has approved a Notice of Intent
to award a construction contract to Martin Brothers Contractor, Inc. in the amount of
$21,970,656; and
WHEREAS, the Roanoke County School Board has requested an appropriation
of $28,326,698 from the Board of Supervisors in order to sign the appropriate and
necessary contracts to commence the construction of this project.
NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke
County, as follows:
1. That funds in the amount of $28,326,698 are hereby appropriated to the
Roanoke County School Board for the renovation and expansion of Northside High
School.
2. That this appropriation is contingent upon and subject to the receipt of the
bond proceeds from the Virginia Public School Authority and/or the Virginia Literary
Fund.
3. That the County Administrator, or Assistant County Administrator, is
hereby authorized to sign such documents and take such actions as are necessary to
accomplish the purposes of this resolution.
2
ACTION NO.
ITEM NO.
F-2J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
Request for authorization to execute a contract between the
County of Roanoke, County School Board, and the Art
Museum of Western Virginia to provide educational
programming.
Elmer C. Hodge E..c,'1J-
County Administraotr
SUBMITTED BY:
SUMMARY OF INFORMATION:
On September 13, 2005, the Board approved a partnership with the new Art Museum of
Western Virginia, Virginia Tech, and other area universities to support the development
of an art instructional program for grades K-12. A commitment was made of $200,000
per year for up to ten years beginning after June 30, 2006. The Board authorized staff
to negotiate a contract with the Art Museum of Western Virginia and to submit the
contract for Board approval at a future meeting.
We have now developed a contract to formalize this agreement, which is attached for
your review. This contract will be used to provide services for our school students and
staff as well as by Parks and Recreation for their programs with seniors and youth.
Services will be billed each month by the Art Museum based upon attendance with an
annual amount capped at $200,000 per year.
Dr. Lorraine Lange, Superintendent of Roanoke County Schools; Pete Haislip, Director
of Parks and Recreation; and a representative from the Art Museum of Western Virginia
will be present at the Board meeting to answer any questions that the Board may have.
FISCAL IMPACT:
The $200,000 needed to cover this contract is already included in the 2007-08 budget.
STAFF RECOMMENDATION:
Staff recommends approval of the contract between Roanoke County, Roanoke County
School Board and the Art Museum of Western Virginia.
The purpose of this Service Agreement (hereinafter "Agreement") is to establish
the procedures, services and responsibilities between the Board of Supervisors of
Roanoke County, (hereinafter "County"), and the County School Board of Roanoke
County, (hereinafter "School Board", and the Art Museum of Western Virginia,
(hereinafter " Museum" for an Educational Program (hereinafter "Program") for the
students and teachers of the Roanoke County public schools for the Fall semester of 2007
and the Spring semester of2008, and thereafter through 2017.
WHEREAS, the Museum has submitted a "Plan for k-12 Education Partnership" to the
County and the School Board, and this Plan constitutes the essential elements of this
Program; and
WHEREAS, the County, the School Board, and the Museum wish to partner to
implement the Program; and
WHEREAS, the County has determined that a partnership with the Museum to provide
technical and educational assistance in the implementation of the Program and to
thereafter continue this Program is in the best interests of the County and the School
Board and would provide important public services and educational opportunities; and
WHEREAS, the Museum is in the process of constructing a new 81,000 square foot
facility in the City of Roanoke and this facility will provide expanded educational
opportunities for the children of Roanoke County residents; and
WHEREAS, the Museum is the only source practicably available for the provision of the
Program through this Service Agreement in accordance with Section 2.2-4303.E of the
1950 Code of Virginia, as amended; and
WHEREAS, it appears advantageous to the County, the School Board, and the Museum
to enter into this Service Agreement in order to facilitate the implementation of this
Program.
NOW, THEREFORE, for and in consideration of the mutual benefit in attaining the
common objectives stated herein, the County, the School Board, and the Museum
mutually agree to the following provisions, terms, and conditions.
ARTICLE I. GENERAL SCOPE
The goal of this Program is to educate students and teachers of the School Board
in art appreciation during the Fall semester of2007 and the Spring semester of2008.
Thereafter this Agreement shall continue on a year-to-year basis through 2017,
unless terminated as provided in Article VIII or the County fails to appropriate sufficient
funds in future budget years as provided in Article VI.
1
ARTICLE II. ROLE OF PARTIES
I. Art Museum
Museum shall implement the Program and it will staff and supervise all activities.
Museum will make available to the students and teachers of Roanoke County
public schools and to the County's Park and Recreation Department, all services
as follows:
A. The Education Curriculum included in the Attachment I, developed in
coordination with the Museum's Education Committee, including
representatives from but not limited to, Virginia Tech, Hollins University,
Mary Baldwin College, Radford University, Ferrum College The
Education Curriculum is aligned with the Virginia Standards of Learning
for core content areas and the fine arts. A record of use will be maintained
by the Museum and submitted to the County and the School Board.
B. The Museum Studies Curriculum created specifically for Roanoke County
students attending the Center for Visual Arts. This program will offer the
students the opportunity to learn about careers in a museum setting, The
Art Museum's collection, and care of the collection. This program will be
offered in the months of September, October, November, February,
March, and April. During the 2007-2008 school year, two groups
consisting of 21 and 16 high school students, respectively, will participate
in five hours of instruction at the Museum per month. The program will
expand to four groups by the 2009-20 I 0 school years and will remain at
this level for the duration of the Agreement.
The Museum has determined measurable goals and objectives for the first
year of the program as detailed in Attachment 2. In addition, Attachment
2 includes an outline of the four year program. The Museum will report a
program analysis along with the results of the measurable goals and
objectives to the School Board on or before May I of each year.
C. The Museum will provide thirty art memberships free of charge. Twenty-
five art memberships will be for art teachers, one for the Superintendent of
Schools, three for Roanoke County Parks and Recreation Department, and
one for the County Administrator.
D. All programming, including the Museum studies curriculum will be
developed by Museum staff and will remain the intellectual property of
the Museum. The Services and related content and materials shall be used
by County and School Board and its representatives solely in connection
with its receipt of the Services as described herein. The Services and
related content and materials are protected by United States copyright law.
2
Modification or use of the materials for any purpose not expressly
permitted by this Agreement shall constitute a breach of this Agreement
and may violate copyright, trademark, and other applicable laws and
Museum's intellectual property rights. All rights in the material and the
Services not expressly granted herein are reserved to Museum. Upon
termination of this Agreement for any reason, your limited license to use
the Museum's materials and Services and any related content shall
automatically terminate. County and School Board agrees and
acknowledges that its use of the Services or related content and materials
for purposes not expressly authorized hereunder shall constitute a
violation of this Agreement regardless of whether such use is for
educational purposes and might otherwise qualify under the "fair use"
doctrine under United States copyright law.
2. County
The County shall cooperate with the School Board and Museum to
implement this Program and to make available to the Museum funds appropriated
by its Board of Supervisors for staffing, operation, and continuance of the
Program
3. School Board
The School Board shall report to the County on the attainment of these
measurable goals of this Program on or before June 15 of each year that this
Agreement is in effect, Funds payable to the School Board by the County for this
Program shall be paid upon actual usage each month by students and staff and
invoiced by the Superintendents Office.
ARTICLE III. FINANCIAL OBLIGATIONS.
This Agreement shall not be construed as obligating the County or the
School Board to expend funds in any contract or other obligation for the future
payment of money in excess of appropriations authorized by law and
administratively allocated for the purposes herein, unless stipulated by separate
agreement. Subject to future appropriations, the County has indicated an
intention to fund this Program for ten years at $200,000 per year. Estimated
Service Agreement costs for and payable to the Museum, subject to
appropriations, are $184,000 annually. Estimated Service Agreement costs for
and payable to the School Board, subject to appropriations, are $16,000 annually.
It is understood that any funds not used by Roanoke County Schools and Roanoke
County Parks and Recreation will remain in the Roanoke County General Fund.
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Subject to future appropriations the County has indicated an intention to
fund this Program for ten years at $200,000 per year.
ARTICLE VI. FUTURE APPROPRIATIONS.
Subject to Appropriation
The obligations of the County under this Agreement shall be subject to
and dependent upon appropriation being made from time to time by the Board of
Supervisors of Roanoke County for such purpose. Any other provision to the
contrary notwithstanding, this Agreement and the obligations herein shall not
constitute a debt of the County within the meaning of any limitation on
indebtedness of the County under any constitutional or statutory limitation and
nothing in this Agreement shall constitute a pledge of the full faith and credit of
the County under any provisions of its Charter, as applicable, or the Constitution
of Virginia. The failure of the governing body of the county to appropriate funds
in any year for payment as herein provided during such year shall ipso facto
terminate this Agreement without any further liability on the part of the County of
any kind, thirty days after the Board of Supervisors of Roanoke County makes a
final determination not to appropriate funds for this Agreement for the current
fiscal year.
ARTICLE V. LIABILITY AND INSURANCE
Museum shall provide general liability insurance for the Program for
those elements of the Program conducted at the Museum's facilities.
Nothing herein shall be construed as the waiver of any immunity of the
County or the School Board or the County may enjoy under the laws of the
Commonwealth of Virginia
ARTICLE VI. TERM OF AGREEMENT
The initial term of this Agreement shall be for the Fall semester of 2007 and
the Spring semester of 2008 or until terminated as provided in Article VIII.
Thereafter, this Agreement shall continue in effect for ten years through 2017,
unless terminated as provided in Article VIII, or if the County fails to appropriate
funds for its continuation.
ARTICLE VII. KEY OFFICIALS
The Program set forth in this Agreement shall be reviewed by the appropriate
officials of the County, the School Board, and the Museum. The following
individuals are hereby designated as Contract Administrations pursuant to this
Agreement for the parties:
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ROANOKE COUNTY
Elmer C. Hodge
County Administrator
5204 Bernard Drive
P.O; Box 29800
Roanoke, VA 24018
Telephone: (540) 772-2004
Fax: (540) 772-2193
SCHOOL BOARD
Dr. Lorraine Lange
Superintendent of Schools
5937 Cove Road
Roanoke, VA 24019
Telephone: (540) 562-3700
Fax: (540) 562-3994
ART MUSEUM OF WESTERN VIRGINIA
Georganne Bingham
Executive Director
Center in the Square
One Market Square, 2nd Floor
Roanoke, VA 24011-1436
Telephone: (540) 342-5760
Fax: (540) 342-5798
ARTICLE VIII. TERMINATION.
If, through any cause, either party shall fail to fulfill in a timely and
reasonable manner its obligations under this Agreement, or should either party
violate any of the terms, covenants, agreements or stipulations of this Agreement,
the other party shall have the right to terminate this Agreement by giving \Vfitten
notice to the breaching party, specifying the terms of such breach. Except by
reason of breach for failure to pay compensation to Museum as and when due, the
breaching party shall have ninety (90) days following the date of such \Vfitten
notice to cure such breach; but if such breach is not cured within such 90-day
period, this Agreement shall automatically terminate. The non-breaching party
may seek such claims, damages, remedies or other relief against the breaching
party as it may have under principles of law and equity provided by relevant law.
5
ARTICLE IX. NOTICES.
Any notice required or permitted to be given hereunder shall be in writing
and shall be deemed to be effective when either personally delivered or deposited
in the U.S. Mail, CertifIed Mail, Return Receipt Requested, postage prepaid, and
addressed to the key officials at the appropriate address set forth in Article VII of
this Agreement.
Confidentiality. Notwithstanding the provISIons of Article 8 above,
County and School Board agrees that in the course of performance of this
Agreement, County and School Board may be provided with access to
confidential and/or proprietary business information of the Museum. County and
School Board agrees to maintain all such confidential and proprietary information
including, but not limited to, teaching manuals, instructions, forms, formats,
outlines, techniques and other information (the "Confidential Information")
related to the provision of the Services, whether or not defined as specific
intellectual property pursuant to Article II above, as confidential and shall not
release such Confidential Information to any third party, nor use such
Confidential Information other than during the course of the provision and receipt
of the Services without the prior written consent of the Museum.
Notwithstanding the foregoing, Confidential Information shall not include
information which, (i) at the time received by County and School Board, was
publicly available information; (ii) becomes publicly available following receipt
by County and School Board through means other than a breach of this
Agreement by County or School Board; or, (iii) is otherwise designated as "non-
confidential" by Museum. Should County or School Board receive any subpoena
duces tecum, request for production of documents, or other legal process address
such confidential information, County or School Board shall notify the Museum
immediately upon receipt and shall take all reasonable steps to cooperate with the
Museum should the Museum, at its expense, wish to move for protective order or
to quash such process.
Assign ability. Neither County, School Board nor Museum may assign
any interest in this Agreement without the prior written consent of the other party
hereto.
Publication. Reproduction and Use of Materials. No materials provided
by the Museum to County or School Board pursuant to this Agreement and/or in
the course of providing the Services, in whole or in part, shall be published,
disclosed, distributed or otherwise used, in whole or in part, in any reports, data or
other materials prepared by county or School Board or their agents and
employees, without the prior express written consent of Museum. At the request
of Museum or upon termination of this Agreement, County or School Board shall
promptly redeliver to Museum all written content and materials provided by
Museum. County or School Board will not retain any copies, extracts or other
reproductions in whole or in part of any such content or materials.
6
Force Maieure. Should Museum be prevented from performing any of its
obligations hereunder by reason of storm, flood, strike, failure of internal or
external electronic transmission or other communication equipment, fire, riot,
civil unrest or other occurrence beyond Museum's reasonable control for any
period during the term of this Agreement, Museum's failure to provide any
service or materials that form a part of the Services shall not be deemed a breach
of this Agreement, but such Services and the provision of such materials shall
resume as soon as reasonably possible following termination or conclusion of
such event, and the compensation set forth in Article III, shall be equitably
prorated as reasonably necessary and appropriate to recognize School Board's
temporary failure to receive such temporarily suspended Services or the provision
of materials, as otherwise herein required.
ARTICLE X. AMENDMENTS.
This Agreement may be modified or amended at any time by mutual
written agreement of the parties.
ARTICLE XI. GENERAL AND SPECIAL/ADDITIONAL PROVISIONS.
Special Provisions
The annual appropriation will be paid into a separate fund to be paid out to
the Museum and the School Board as services are provided to Roanoke County
students and teachers upon verification by the School Board.
Museum will invoice the County monthly for all services rendered to
Roanoke County Schools and Roanoke County Parks and Recreation. Payment is
due 30 days from the date of the invoice.
Roanoke County Schools will invoice Roanoke County monthly for the
transportation costs for that month as provided for in Article III. Payment is due
30 days from the date of invoice.
ARTICLE XII. A TT ACHMENTS.
Attachment 1 - Detailed Overview of Educational Programming
Attachment 2 - Museum Studies Overview Year 1 Objectives and Measurable
Goals
Attachment 3 - Service Contract cost calculation
IN WITNESS WHEREOF, the duly authorized representatives of the
parties have hereto affixed their signatures on the dates herein below set out.
7
BOARD OF SUPERVISORS OF ROANOKE COUNTY
By
Elmer C. Hodge, County Administrator
Attest:
Clerk, Board of Supervisors
Approval as to form by County Attorney
COUNTY SCHOOL BOARD OF ROANOKE COUNTY
By
Dr. Lorraine Lange, Superintendent
Attest:
Clerk, County School Board
ART MUSEUM OF WESTERN VIRGINIA
By
Georganne Bingham
8
Attachment I: Detailed Overview of Educational Programming
Tier 1: Pre K-12 Educational Programming
On-Site Programming Distance Learning Internet Based Material
(On location at the Art Programming (Accessible through the
(Educational Streaming
Museum) using H.323) Art Museum Website)
. Museum Method, . Museum Method, . Web-based Art
Critical Thinking Critical Thinking Interactive Tool-
Lessons (Grades 2-12) Lessons (Grades 3-12) WAIT (Grades 6-
12)
. Art and Literacy (Grades . Art and Literacy . Lecture Video
Pre K-1) (Grades Pre K-1) Streaming (Grades
4-12) ·
. Fine Arts Programming . Fine Arts Programming . Pod casts (Grades
(Grades Pre K-12) (Grades 6-12) 4-] 2).
. Art Club Roundtable . Art Club Roundtable
(Grades 9-12) (Grades 9-12)
. Theme Tours (Grades
Pre K-12)
. Guided and Self-Guided
Tours (Grades Pre K-12)
. Art Venture (Grades Pre
K-5)
. Will be available in fall, 2007
9
Tier 2: Professional Development Offerings
Distance Outreach
On-Site Professional Internet Based Professional
Professional Development Material Development
Development (Educational (Accessible (Museum Staff
(On location at the through the Art Conduct PD at
Art Museum) Streaming using Museum Website) School or
H.323) Division)
. Training in the . Training in the . Professional . Training in
Museum Museum Development the Museum
Method Method Video Method
Streaming .
Evening Evening Pod casts .
. . .
Workshops Workshops
. Weekend . Weekend Mini- . Online
Mini-Institutes Institutes Lesson
Plans .
. Book Study . Book Study
Workshop Workshop
Series Series
. Summer
Institutes
. Teacher Open
Houses
· Will be available in fall, 2007
10
Tier 1: Pre K-12 Educational Programming
Art Museum On-Site and H.323 Programming
The following programs are available both on-site at the Art Museum and through
educational streaming using H.323 teclmology.
. Museum Method, Critical Thinking Lessons: This program is the heart of
educational programming at the Art Museum of Western Virginia. The "museum
method" involves turning the museum's gallery space into a truly interactive
learning environment as students participate in lessons that are inquiry based, that
reinforce core content Virginia Standards of Learning, and that concentrate on
developing higher level thinking skills. These lessons, both onsite at the museum
and through "educational streaming" using H.323 teclmology, concentrate on a
specific core content essential knowledge standard and the related essential skills.
In essence, the lesson involves students using essential skills to better understand
essential content. The development of these skills relates to two primary
activities: 1) the use of a work of art or works of art from the museum's collection
and 2) the use of manipulatives. Students interpret a work of art in the collection
related to the SOL under examination. This serves as a focus activity. Following
the focus activity, the students receive basic background information related to the
SOL serving as the focus of the lesson. Students then work in small groups with
manipulatives, provided by the museum, that relate to both the essential
knowledge and the essential skills related to the SOL. Students then share their
conclusions related to their work. The museum method allows for differentiated
instruction, it encourages a student centered learning environment, and it provides
students with an interdisciplinary learning experience that allows the fine arts to
support core content, Virginia SOL curriculum.
. Art and Literacy: Research strongly supports the conclusion that students
reading at grade level by third grade have a greater chance of both graduating and
of graduating on time. It is essential that students develop reading skills early in
their educational career and that they begin to recognize that literature does not
operate in a vacuum but rather reflects themes found in the world surrounding the
students. The Art Museum is committed to helping schools help their students
gain a love of reading and develop student reading skills. Art and Literacy is a
program that allows students in grades Pre K-l to begin to make connections
between works in the museum's collection and a grade appropriate book.
Students participating in this program examine a work of art in the collection.
They then have a book read to them that directly relates to the particular piece of
art they have examined. Museum educators have students identify themes that
connect both the work of art and the book under examination. Students then
participate in a craft that relates to the overall theme of the lesson. In this way,
auditory, visual, and kinesthetic learning styles are all addressed, students gain an
appreciation for reading, and they explore larger themes that connect books and
art as they develop observation and critical thinking skills.
11
. Fine Arts Programming: The Art Museum of Western Virginia is committed to
being the primary fine arts resource for western Virginia. Fine arts programming
is intended to allow fine arts teachers throughout the region to expose their
students to art history, art criticism, and general exploration of the fundamental
elements of art. Through Fine arts programming, fine arts teachers can participate
in the museum method as their students develop higher level thinking skills as
they explore various artistic techniques, learn how to examine a painting
critically, and explore the history surrounding a particular work of art or its
particular style. This programming can enhance a school's Advanced Placement
Art History curriculum.
. Art Club Roundtable: The museum offers fine arts students in high school
unique opportunities to receive guidance and feedback from local artists and from
the university and college levels as they pursue further education in the fine arts
and/or graphic design. Participants in the Art Club Roundtable meet with other
student artists in order to share their work and to hear feedback about their work
from fine arts professors, from graphic design professors and artists, and from
professional area artists. Students who attend meetings will receive gentle
critiques of their work, guidance on creating a portfolio, and learn about career
options related to the fine arts and graphic design. This is a good opportunity for
students to "network" as they not only meet peers from other schools and
divisions but also as they meet possible future professors and practicing artists.
On-Site Programming
The following programs are available only on-site at the Art Museum.
. Theme Tours: During a theme tour, museum educators lead students through the
gallery and explore works of art that relate to a specific theme. These themes are
related to core content SOL or the fine arts. During theme tours, students are
exposed to multiple pieces in the museum's collection, interpret those works from
a perspective related to a specific theme, and then compare and contrast how other
works of art examine that specific theme.
. Guided and Self Guided Tours: Tours of the museum allow students to view
portions from the museum's permanent collection and/or the museum's current
exhibition. Unlike theme tours, guided and self guided tours are wider in scope
and allow students to spend time examining a larger number of works. Trained
docents or the teacher can lead the students through the museum, or the students
can have the freedom to explore the works on their own.
. Art Venture: Art Venture is the Art Museum's interactive gallery space designed
for students pre-K through 5. Students visiting Art Venture will find multiple
interactive stations in which they can explore fundamental principles of the fine
arts, create their own works of art, and interact with replicas of pieces found in the
museum's collection in order to examine in more detail guiding artistic principles
related to works in the museum's collection.
12
Internet Based Material
The following programs are available through the Education Section of the Art
Museum's website.
. Web-based Art Interactive Tool (WAIT): WAIT allows students to access
works of art from the Art Museum's collection on-line and to directly engage
those paintings at three levels. Students examine key interactive zones found on
each painting which they can then interpret from a perspective of symbolism,
composition, and content. By using an interactive textbox for each interactive
zone and each level, students not only explore fundamental elements of the fine
arts, they also explore core content SOL essential knowledge reflected within the
art. This tool is entirely web-based, meaning that students do not have to
download any software and that the students can save their work at any time and
return later to continue working on their interpretations; students can use any
computer that has access to the Internet. When finished, the students publish
their interpretations actually on-line as they receive a unique URL address that
allows anyone with access to the Internet to read their interpretations.
. Lecture Video Streaming: Students using this feature can download and watch
short, five to fifteen minute, video clips related to the Art Museum's collection
and to core content curriculum and the fundamental elements of art. Experts on
staff at the Art Museum, as well as education professors and professors of core
content areas, concentrate on one or more pieces from the museum's collection
as they interpret the art from an interdisciplinary perspective, discuss the piece's
place in the history of art, or examine fundamental elements of art found within
the work of art.
. Pod casts: Pod casts allow students to access a digital recording of either guest
lecturers that have presented at the Art Museum or experts discuss pieces of art
found within the museum's collection. These digital recordings can last
anywhere from ten minutes to ninety minutes.
13
Tier 2: Professional Development Offerings
Art Museum On-Site, H.323, and Outreach Programming
The following programs are available on-site at the Art Museum, through
educational streaming using H.323 technology, and through the use of Art Museum
staff actually conducting professional development at a school or school division.
. Training in the Museum Method: This professional development offering
involves teachers learning about the museum's basic pedagogy that serves as the
foundation for educational programming at the museum. Teachers explore how
the fine arts supports both core content instruction and help to develop higher
level thinking skills in students. Through this training, teachers will become
familiar with the museum method as it has been instituted at the Art Museum.
Teachers will also become aware of the importance of inquiry-based learning
that is student centered and the effective use ofmanipulatives in instruction. The
training sessions are broken down into three, one hour sessions, which include
Session 1: How to Read the Curriculum Framework as it Relates to the Fine
Arts; Session 2: How to Use the Fine Arts to Support Core Curriculum
Instruction; Session 3: How to Implement the Museum Method. Teachers that
complete training in all three sessions become certified "Museum Method
Education Trainers" and will receive resources to use for training teachers
throughout the district in the museum method. These workshops count toward
teacher recertification if the teachers' respective divisions agree to award points
for their participation. Educators on staff at the Art Museum typically lead these
sessions, and space is limited to 60 participants. These workshops are available
year round as scheduling allows.
Art Museum On-Site and H.323 Programming
The following programs are available both on-site at the Art Museum and through
the use ofH.323 technology.
. Evening Workshops: These workshops are intended to expose teachers to one
or two pieces in the museum's collection or to provide teachers with information
related to the current exhibition. Teachers participating in these workshops will
learn more about the museum method, how to use the fine arts to reinforce core
content instruction, and how to better interpret works of art from their
discipline's, both core content and fine arts, perspective. These workshops are
two hours in length, typically from 7:00 PM until 9:00 PM, and can count
toward teacher recertification if their respective divisions agree to award points
for their participation. Educators on staff at the Art Museum typically lead these
sessions, and space is limited to 40 participants. Teachers can register on a first
come, first serve basis. Evening workshops occur once a month during the
months of October, November, February, March, and April.
14
. Weekend Mini-Institutes: Weekend mml-mstitutes are fairly intense
professional development opportunities for teachers as they allow teachers to
explore the Art Museum's collection and current exhibitions in great detail.
These institutes, lasting from 7:00 PM - 9:00 PM on Friday evening and then
from 9:00 AM - 3:00 PM on Saturday, concentrate on a major theme related to
core content, SOL based curriculum. Teachers receive content knowledge about
that theme and any related and relevant themes, and they then learn how the fine
arts can relate to those themes. Teachers become fully immersed in the museum
method as they examine core content and works of art, how they relate, and how
to effectively use manipulatives with students in order to encourage inquiry-
based, student centered educational experiences for their students. These mini-
institutes count toward teacher recertification if their respective divisions agree
to award points for their participation. Educators on staff at the Art Museum
typically lead these sessions; however guest lecturers considered experts in their
respective fields will also occasionally be present. Space is limited to 40
participants. Teachers can register on a first come, fust serve basis. One
weekend mini-institute is offered each semester during the school year.
. Book Study Workshop Series: This five part series, held one evening a month
from 7:00 PM - 8:30 PM during the months of October, November, December,
January, and February, allows social studies teachers the opportunity to explore
SOL essential knowledge content related to a specific topic and/or theme in great
detail. A college level instructor of history leads these sessions. Session 1
introduces the topic or theme and involves participants examining works of art
found in the Art Museum that relate to the topic or theme; participants explore
what the works reveal and suggest about the topic or theme as well. Sessions 2,
3, and 4 involve participants reading a different monograph related to the topic
or theme and then discussing that work in relation to the works of art examined
during Session 1 and in relation to the content that is the focus of the workshop
series. Session 5 involves participants presenting lesson plans related to the
content discussed during the workshop series and the museum method. All
lesson plans are subsequently published online through the Art Museum's
website so that teachers can benefit from the teachers' work. These book study
workshop series count toward teacher recertification if their respective divisions
agree to award points for their participation. Space is limited to 15 participants.
Teachers can register on a first come, first serve basis. One book study
workshop series is offered each school year.
15
Art Museum On-Site Programming
The following programs are available only on-site at the Art Museum.
. Summer Institutes: Summer institutes at the Art Museum are the most intensive
professional development opportunities offered. These institutes, lasting one,
two, or three weeks from 8:00 AM until 5:00 PM each day, with possible field
trips on weekends, fully immerse participants in the museum method. Professors
from various universities and colleges in the education, history, English,
mathematics, and/or science departments, along with Art Museum staff, discuss
content and pedagogy with participants and help participants develop
interdisciplinary, inquiry based lessons that encourage team teaching and the
development of higher level, critical thinking skills. These summer institutes
count toward teacher recertification if their respective divisions agree to award
points for their participation. The number of participants can vary, typically
ranging between 20 and 40 participants. All participants must apply for
acceptance to summer institutes.
· Teacher Open Houses: Teacher open houses are semi-formal gatherings of
teachers at the Art Museum in order to meet museum staff, tour the current
exhibition, and learn about the museum method and about educational
programming offered at the Art Museum. The Art Museum hosts a reception for
teachers, and these open houses typically last from 4:30 PM - 6:00 PM.
Internet Based Material:
The following resources are available online through the Art Museum's website.
· Professional Development Video Streaming: Teachers with access to the
education section of the Art Museum's website will be able to download and view
instructional video related to the museum method and to the various online
lessons found through the website. Teachers can not only learn more about the
museum method and the museum's collection, they can also download video in
which they witness teachers model the museum lesson and lesson plans found
through the website.
. Pod casts: Teachers can download MP3 files that relate to guest speakers that
have spoken at the museum as well as information related to the museum method,
including tips about effective instructional practices and information related to the
museum's collection.
. Online Lesson Plans: Teachers can gain access to museum method lessons
related to core content, SOL based curriculum. Teachers can download individual
lessons, as well as gain access to digital images from the museum's collection that
relate to the lesson plan and links to manipulatives that support the lesson.
16
Attachment 11: Museum Studies Program Overview, Year 1 Objectives, and
Measurable Goals
Program Overview:
The Museum Studies course conducted at the Art Museum of Western Virginia is an
eight part course covering four years, ninth through twelfth grade. This course is
intended to augment the fine arts instruction occurring through the Arnold R. Burton Art
Center. The students spend one week per month, three months each semester, at the Art
Museum learning about museum studies and art history. Students will have a unique
opportunity to examine works of art that are a part of the museum's permanent collection
as well as all temporary exhibitions. Through participation in this program, students will
also have the opportunity to interact with museum staff and explore different employment
opportunities available in the museum world.
The curriculum for the Museum Studies course is divided into four, one year long units,
with each unit being divided into two semester parts. A year long project for each unit
brings cohesion to the unit. Unit 1 serves as an introduction to museum studies and
allows students to gain a general understanding of museums and museum work. Unit 2
concentrates on a significant portion of the Art Museum of Western Virginia's J'ermanent
collection. Students will examine trends and movements in American 19 and 20th
century art in relation to the museum's permanent collection. During Unit 3, students
will learn about contemporary art as it relates to the museum's collection, as well as how
to examine art from a critical perspective.
Unit 4 will serve as a capstone for the Museum Studies course. During Unit 4, students
will gain the opportunity to participate in the Young Docents program and to complete a
multi-media research project published through the Art Museum's website. The Young
Docent program allows students to experience first hand the inner workings of a museum
as they are trained to work with the public, conducting tours, and giving presentations.
Through this program, students gain real world working experience while conveying their
knowledge of the museum's collection.
During Unit 4 students will also complete a year long research project which will be in a
multi-media, hypertext format and published to the Art Museum's website. Students will
be able to research either an artist whose work is at the museum, a particular work of art
at the museum, or an artistic style or movement that is represented at the museum. The
students will create a project that may contain digital video and/or digital images together
with supporting text. This project will allow students to become better versed in a
particular topic or theme related to the museum, and it will allow them the opportunity to
publish their work through the Art Museum's website. This project will truly be a
culminating experience as it incorporates all of the elements the students will have
examined in Units 1 through 3.
17
Program Outline:
Y earlU nit Unit Title Text Unit Pro.iect
Introduction to Introduction to Interpretation of a Work of
1 Museum Studies Museum Work, Art using WAIT - the Art
Text George Ellis Burcaw, Museum's Web-based Art
1997 Interactive Tool
A Concise History of Digital Video, Web-based
American 19th and American Painting Documentary of an
2 20th Century Art and Sculpture, American Artistic
Matthew Baigell,
1996 Movement
Criticizing Art:
3 Contemporary and Understanding the Multimedia Art Criticism
New Media Art Contemporary, Terry Proj ect
Barrett, 2000
Young Docent Young Docents and
Program and Senior
4 Multi-Media NA Multimedia, Web-based
Research Project Research Project
Instructors (All instructors hold valid and current Virginia teaching licenses):
B. Scott Crawford, Deputy Director of Education, Art Museum of Western Virginia
B. Scott Crawford holds a master's degree in history and has been professionally
involved in education for over thirteen years. He served as a high school history
instructor for seven years, during which time he became National Board certified in
secondary social studies instruction. He then went on to serve three years as a social
studies coordinator, K -12, for a school division. Mr. Crawford continues to remain active
in the classroom as he serves as an adjunct history instructor at Radford University and at
Virginia Western Community College.
Tanya Gray, Museum Method Educator, Art Museum of Western Virginia
Tanya Gray has had international teaching experience as she has taught both in Virginia
and in Japan. Mrs. Gray taught English to Japanese students in Sekikawa, Japan, and she
has served as an English Language Learner instructor for four years. In all, Mrs. Gray
has seven years teaching experience. She holds a master's degree in education.
Frank Giannini, Head of Young Adult Education, Art Museum of Western Virginia
Frank Giannini has several years experience with museum programming at the
Smithsonian. Mr. Giannini is currently completing his graduate work in teaching through
Hollins University. His research is currently concentrating on interdisciplinary studies
and how to successfully integrate the fine arts into instruction.
18
Year 1: Introduction to Museum Studies
Part I: Fall Semester
Objectives
. TSW define basic terms related to museums and museum work
. TSW identify the 3 major types of museums
. TSW compare and contrast the 3 major types of museums
. TSW put forth a working definition of museum
. TSW describe the history of museums in Western Civilization
. TSW identify major employment positions within a museum setting
. TSW compare and contrast types of owners of museums
. TSW analyze ways in which museums obtain financial support
. TSW compare and contrast different forms of collecting theory as related to the
three major types of museums
. TSW describe how works are registered and cataloged in a museum setting
. TSW evaluate methods of preservation and security in a museum setting
Measurable Goals
. 100% improvement on student weekly posttest scores from pretest scores
. 100% participation in daily group projects
. 100% improvement on student final test
. 100% participation in final museum simulation
Part 2: Spring Semester
Objectives
. TSW compare and contrast educational potential for a piece and popular appeal of
a work of art
. TSW describe the characteristics of a successful and educational exhibition
. TSW analyze labels in an exhibition and identify elements of an educationally
sound label
. TSW evaluate an exhibition on the basis of the characteristics of a high-quality
exhibition
. TSW evaluate the content of labels related to works of art
. TSW analyze museums' ability to address current problems in education
. TSW compare and contrast a curatorial department approach and an educational
department approach to an exhibition
. TSW evaluate the degree to which museums should stand on social issues in their
country and community
. TSW analyze the way in which museums can serve as education centers in a
community
. TSW analyze the value of historic preservation
. TSW evaluate the use of propaganda and museums in relation to nationalism
during the 20th century
19
.. TSW analyze the impact of censorship on society and museums
. TSW evaluate various problems and issues museums face in relation to federal
and state laws
.. TSW evaluate the role of technology in art and museum educational programming
Measurable Goals
. 100% improvement in weekly posttest scores from pretest scores
.. 100% participation in daily group projects
. 100% participation in panel discussion
.. 100% participation on historic preservation debate
.. 100% improvement on student final test
.. 100% participation in the final museum simulation
20
A TT ACHMENT III. Service Contract Cost Calculation
Number of Students
Cost per student
$
14,844
12.40
Estimated Service Cost
$
184.065.60
The number of students used in the above calculation was obtained from the
Virginia Department of Education website. The services provided by the
Museum are available for aU students and teachers of Roanoke County public
schools and participants in the Roanoke County Parks and Recreation
Department.
21
ACTION NO.
ITEM NO.
t=""" ~ 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
Request to adopt a resolution requesting approval to join Local
Governments for Sustainability (ICLEI)
SUBMITTED BY:
Anne Marie Green
Director of General Services
ElmerC. Hodge ~ -!fe-P ~
County Administrator ~
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~/~
SUMMARY OF INFORMATION:
Roanoke County has been a leader in environmental initiatives, having adopted an
environmental policy in 2001 and implemented a system of environmental management
(SEM) shortly thereafter. Due to these efforts, not only has the County met its commitment
to the EPA's Ozone Early Action Plan; but it has also been able to reduce energy
consumption which has translated into real dollar savings as utility and fuel charges have
continued to rise. The County has also received an Environmental Excellence Award from
the Virginia Department of Environmental Quality.
Many local governments have gone a step further, Jommg Local Governments for
Sustainability formerly the International Council for Local Environmental Initiatives and
commonly known as ICLEI. ICLEI is an international association committed to improving
the global environment through local action. Consisting of over 660 cities, counties, towns,
and villages worldwide; ICLEI helps local governments generate public awareness and
support for environmental and sustainability issues and provides technical assistance as
well as training toward realizing tangible goals. Part of the assistance provided includes
software to track success, notification of grants, and technical assistance in implementing
plans. Additionally, staff has been in contact with faculty at Virginia Tech and James
Madison University (JMU) concerning assistance from student interns in inputting data into
the software.
ICLEl's foremost program is Cities for Climate Protection (CCP). This program is
performance oriented and designed to assist local governments in reducing greenhouse
gas emissions through a program model and appropriate training and technical assistance.
There are five milestones in this program:
1. Establishing a baseline by calculating greenhouse gas emissions
2. Adopting emissions reduction targets
3. Developing a Local Action Plan
4. Implementing policies and measures
5. Monitoring and verifying results
Roanoke County already has much of this information through its SEM program and will be
able to use this data with ICLEl's assistance to determine how to further reduce energy
consumption and save both the environment and tax payer dollars.
Several other Virginia localities are currently members of ICLEI, including Arlington County,
the cities of Charlottesville, Harrisonburg, and Roanoke, and the town of Blacksburg.
The first step in implementation is for the Board to pass a resolution pledging to reduce
greenhouse gas emissions resulting from government operations and the community at
large. An elected official and a staff member will need to be designated as liaisons to
ICLEI, and there is an annual fee of $1,200. General Services will provide the staff support
for this program.
The major benefits to joining ICLEI are:
1. Access to the tools, software, and technical support to reduce energy consumption.
2. Financial savings due to reduced utility costs for the County, businesses, and
homeowners.
3. Measurable improvements in air quality contributing to the overall health and well
being of the community.
4. Stimulus to economic development due to the retention of local "energy dollars" that
can be reinvested in the community.
5. Positive recognition for actively participating in a high profile, international
organization.
FISCAL IMPACT:
The annual dues are $1,200, which is available in the General Services budget. Staff is
anticipating that with assistance from Virginia Tech, JMU, or both, there will be minimal
cost involved in meeting the milestones.
2
STAFF RECOMMENDATION:
Staff recommends the following:
1. That the Board approve the attached resolution pledging to reduce greenhouse gas
emissions; and
2. Designate a member of the Board to serve as liaison to ICLEI.
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2007
RESOLUTION REQUESTING APPROVAL TO JOIN LOCAL
GOVERNMENTS FOR SUST AINABILlTY (ICLEI)
WHEREAS, the U.S. Conference of Mayors endorsed the 2005 U.S. Mayors'
Climate Protection Agreement initiated by Seattle Mayor Nickels and signed by 592
mayors in the United States as of June 2007; and
WHEREAS, the Urban Environmental Accords adopted by local government
delegates during UN World Environment Day 2005 call for reduced emissions through
energy efficiency, land use and transportation planning, waste reduction, and wiser
energy management; and
WHEREAS, 162 countries including the United States pledged under the United
Nations Framework Convention on Climate Change to reduce their greenhouse gas
emissions; and
WHEREAS, energy consumption, specifically the burning of fossil fuels, accounts
for more than 80 percent of U.S. greenhouse gas emissions; and
WHEREAS, the use of energy and fuel have an impact on the citizens of
Roanoke County, Virginia, through air quality, government operational cost, and
resident quality of life, and;
WHEREAS, local government actions taken to reduce greenhouse gas
emissions and increase energy efficiency provide multiple local benefits by decreasing
air pollution, creating jobs, reducing energy expenditures, and saving money for the
local government, its businesses, and its residents; and
WHEREAS, the Cities for Climate Protection@ Campaign sponsored by ICLEI -
Local Governments for Sustainability has invited the County of Roanoke, Virginia, to join
ICLEI and become a partner in the Cities for Climate Protection Campaign.
NOW THEREFORE, BE IT RESOLVED, that the County of Roanoke, Virginia,
witl join ICLEI as a full member and participate in the Cities for Climate Protection
Campaign and, as a participant, pledges to take a leadership role in promoting public
awareness about the causes and impacts of climate change; and
BE IT FURTHER RESOLVED, that the County of Roanoke will undertake the
Cities for Climate Protection Campaign's five milestones to reduce both greenhouse gas
and air pollution emissions throughout the community, and specifically:
. Conduct a greenhouse gas emissions inventory and forecast to determine
the source and quantity of greenhouse gas emissions in the jurisdiction;
. Establish a greenhouse gas emissions reduction target;
. Develop an action plan with both existing and future actions which when
implemented will meet the local greenhouse gas reduction target;
. Implement the action plan;
· Monitor and report progress; and
BE IT FINALLY RESOLVED that the County of Roanoke, Virginia, requests
assistance from ICLEl's Cities for Climate Protection Campaign as it progresses
through the milestones.
2
ACTION NO.
,c-tf-
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
Request for authorization to execute a contract with Motorola
to upgrade the 800M Hz radio system to digital
SUBMITTED BY:
Elaine Carver
Director of Information Technology
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
Upgrading the system at this time will improve the reliability of our emergency
communications system and will allow us to take advantage of significant discounts.
Recommend approval.
SUMMARY OF INFORMATION:
The 800MHz radio system that we currently use was installed in 1987 and has served our
County and public safety personnel well. Over the past 20 years, there have been several
upgrades to the system with the most significant upgrade occurring in 1999 when Roanoke
City joined our system. We currently have four tower sites supporting 2,500 radios around
the Roanoke Valley. The radio system is vital for police and fire and rescue personnel to
communicate with 911 dispatchers and with each other and our move to a digital radio
format will ensure that they have the best and most reliable equipment available. In
addition to Roanoke County and the City of Roanoke, there are many others that utilize the
system including the Western Virginia Water Authority, Valley Metro, the City of Salem Fire
and EMS, the Airport Authority and other smaller agencies.
In 2005, Motorola announced that it would not be able to support our current analog
system starting in 2009. In 2005, we shared the information we had received from
Motorola with the Board and were directed to begin planning for a replacement system. In
order to ensure that we were making the best choice, we identified nine goals for a
replacement system. Below are five of our top considerations in selecting a new radio
system:
1. We wanted to maximize use of our existing infrastructure in order to reduce costs.
The County is realizing significant cost savings by using the same tower sites as the
existing system. This means no property acquisition or leasing costs.
2. It was important to provide a comparable level of coverage to our existing analog
system. The proposed digital solution will achieve that result.
3. It was also important to be able to communicate with surrounding users who have
not yet made the transition from analog to digital. By leveraging the new consoles
purchased when we built the Public Safety Building, we can maintain
communication without sacrificing functionality or drastically altering our
communications protocols.
4. Provide enhanced voice quality for Public Safety Agencies. The new radio system
will allow for more consistent audio quality over a larger portion of the coverage
area. The net result is clearer voice quality for those delivering public safety
services to our citizens.
5. Make the system scalable and expandable. The system will begin with four sites
and 13 channels; however, we can bring on additional channels at any time. The
Master site, at the Public Safety Building, is capable of fully supporting all of the
existing 23 licensed channels without costly re-engineering or re-configuration.
We are proud to have met all nine goals. We have included an Executive Summary that
explains each goal and how it will be achieved. We have also attached a detailed timeline
for this project, as well as a Payment Schedule identifying the milestones.
FISCAL IMPACT:
The original cost estimate was $9.3 million dollars; however, we are able to deliver this high
quality radio system for $9,082,780.00. This resulted in a cost savings of $217,220 in
capital funding and we were able to negotiate a two-year warranty at no additional cost.
Financing alternatives are still being evaluated and a request for funds appropriation will be
presented at an upcoming Board meeting.
ALTERNATIVES:
1. Authorize the County Administrator to execute a contract with Motorola for $9,082,780
contingent on the County Attorney's review and approval as to form, and the approval
by the Board of the financing package and appropriation request.
2. Deny the request and authorize remaining on the current 800MHz analog radio system
with the understanding that Motorola will not be able to support our current analog
system starting in 2009.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
2
. -
.
...
Roanoke County and Motorola have been partners for over 20
years in providing an outstanding voice radio system used for both
Public Safety "Mission Critical" operations and service operations.
While this ana'og system has served the County wen, it is rapidly
nearing the end of its life cycle.
II
Drawing on our extensive knowledge of the existing system and
through input collected from County personnel, Motorola has
developed this proposal to upgrade the County's system to meet
the foUowing objectives:
0
0
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0
0
0
0
Page 2
o Provide a contemporary, state of the art, field tested Land
Mobile Radio (LMR) system that employs Trunked Digital
Communications and IP technology
Maximize existing infrastructure to reduce cost
Provide comparable level of coverage as existing analog system
Maintain same level of interoperability with surrounding users
APeD Project 25 Standards Based System
Provide enhanced voice quality
Improve quality of encrypted communications
Provide enhanced features to save time and money
o Make the system scalable and expandable
. ~
.,.~ .
~
--
Motorola's APCO Project 25 compliant system is called ASTRO 25. The ASTRO 25 system
incorporates the latest in IP based technologies to deliver a highly reliable and redundant
network design that meets the Mission Critical needs for Roa~bke County. ASTRO 25 is a
II
proven system platform that provides countywide seamless voice and data communications for
all radio users. The radios in the ASTRO 25 family are extremely flexible, supporting digital,
analog and Project 25 modes of operation. This flexibility provides the interoperability the
County requires. This flexibility is not achieved by accident but by design as we continually
endeavor to protect the investments of our current customers, giving them a clear path to the
everchanging capabilities of tomorrow. ASTRO 25 radios are available in multiple tiers that are
tailored to match the unique budget and functional needs of the various County agencies.
Motorola has developed significant enhancements to the architecture of the Project 25 network.
The architecture utilizes industry standard Packet Switched IP network links for connectivity
between system elements.
The advantages of this proposed configuration and the technology platforms~used to
implement it include:
. Digital technology compliantwith Project 25 standards provide an open architecture network
. Common technology, platform, and protocols for both voice and data
. Coverage for both voice and data is comparable and consistent, utilizing a common
system backbone
. Robust architecture providing reliability consistent with Mission Critical applications
. Easy software upgrades with centralized downloading
. Automatic voice and data call routing across entire network
. IP Simulcast Technology
Motorola has a long history of successfully implementing large digital radio systems for state
and local government customers. We are proud of the fact that over 70% of the public safety
systems in operation today are Motorola systems. Further, we have direct and relevant Project
25700/800 MHz system implementation experience that is unmatched by any other vendor.
Page 3
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Roanoke Goai"#2: I 1
Maximize existing infrastructVTe to reduc@ coSts
n Th C ty . . ,.. "fi t t II vi t . f~~ II 't . th . t' t Th . .. IUd -
U e oun IS rea IZlng slgnllcan Gas sa og&U..,y IJ,Slllg UK:!. same $1 es!1JS e eXls Ing sys em.ese Inc I:J e
Poore Mountaio.FlLewis Mountain, crowell's Gap, Mill Mountain,~nd thfi) ~LiblicSafety Building. All existing
buildings, towers.gener!1tors, and antenna syStems win be used. In addition, tl18 existing 911 Dispatch Consoles
I:;:::"ke Goal #3: I I
I Provide a comparable level of coverage as th"e eXisting~nalog sY$tem
Providing comparable coverage to the analog system while using the same number of tQJVer sites was a
challenging assig~ment. Motorola Is able to offer this due to our coverage advantage- Lirtear'Sirriulcast. The P25
I digHaJ Simulcast reqolres the use of'?arrowband channels. Without theYuseTof linear simulcast technfqu~7'narrow-
band channels have a smaller tol~rance for dealing with intJ1rference in overlapping ~reas. To address this.
Motorola invented Linear Simulcast ModJlation and is the only Company currently shipping this for P25 systems.
It provides an excellent technical foundation to guarantee a high level of coverage performance and audio quality
throughout the County. IlllllllII 11IIII
RQaoo.ke Goal~#4: -=;]
D
II
D
Maintain interoperabl11t; ~ surrounding users . . .. . ~
Through the use of nf)W P25 mobiles and portables and the exlstl\}9 consoles, mteroperabllity WIth surroundIng
jurisdictions will be maintained. The mobiles and portables have the cApabiUty of working on either the legacy analog
system or the n9W:P25 system. Communication from the older :~nalog units ~into the digital $.ystem wiH be
Daccomp"sh$d through adding h&rdware to the existing dispatch consdles. This interoperability will be transparent t~
the users as they will continue to operaJe as they do currently. Coun~ users can haVe direct radio to radio irtterop-
erability with the 34 Motorola trunked systems currently operationalilwithin the the CommonweaJth of Virginia. In
addition.:the Comrnonw.ealth's STARS nelwork utAizes Motorola 800 MHz portables which are also capable of direct
IradlO to mdiO~nteroperabillty with the proposed users. a I
. a.
= ~
Page 4
II
II
....... - =
--==
Roanoke Goal #5: " r
APeo Prbjeot 25 'Compliance ',' . '
Motorola's Commitmilot to Project 25
I
Since the: inception of the APCQ Project 25jnitiati~e, MotorofEj has~been actively engaged in the development of ~
interoperability standards for digital rlklio systems. tV1otorolaimpfem~nted the veryfi[stProject 25 Phase I compliant ~
system in the U.S, for the State -Of Michigan in 2001. To date. we have over 30 '700/800 MHz Project 25 systems
installed, and accepted. When considering all frequency bands, M~torola has,fleen contracted,to deliver 98 Project
25 systems. Over 72 of these Project 25~ystems Ira~ a1~ be~n successfullysta~ signed off and shipped
from our facto~ sta~i,ng facility (CCSI). l " ',. ,Il.. ,r .... I
Havil~ Project ===5 syste:atso tr'lC(ease9.the; e'ii'blUty for State a: Paderal rants, '" .... " " ~
=
Roanoke Goal #6:
Provide enhanced voice quality
Mission Critical Platform for the Future
=
III
==
-=== -=====
==
Motorola's AS~ 25 digital radio systems literall~ transmit a dat8streamover the:air, The (figital transmission is
superl6l't6 anaiog transmissions becau~Qf the ability to lr:Jsert additional Qigits ittto the data ,stream. This allows
forEMj[cfr::Jorrectiorf:"end a ~'consisient audio""quaiity overs largerpbrti'oriofth(,:eovera'ge area; The net result ~
supe~ior.quality audio,over a farger area of-coverage.
== ==
.....
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Roanoke Goal #7:
Improved Quality of encrypted communications
The importance of keeping sensitive information from the criminal element
has never been more important. This involves the use of mathematical
algorithms. In an ASTRO 25 digital system, these algorithms are
embedded in the digital transmission. The result is encrypted audio that
has the exact same quality and coverage as clear audio.
Roanoke Goal #8:
Provide Enhanced Features
The ASTRO 25 system includes integrated data with the voice. This
feature allows for programming changes to be made in the mobiles and
portables over the air rather than have the users take the time and
expense to take the units to the radio shop. The rekeying of the encryption
algorithm codes over the air is available as an option.
Roanoke Goal #9:
Make the System Scalable and Expandable
Initially, the County's system will be four sites with 13 channels to support
all of your operations. The number of channels can be increased at any
time. Master site is capable of fully supporting all of the existing licensed
channels. This provides flexibility for other jurisdictions to join the system
either a department at a time or all departments at once. The system will
expand to meet the region's needs in the future.
Service and Support
Superior Service and Support
Motorola's support for Roanoke County does not end once the system
is installed and operational. We provide a comprehensive set of system
support services through the warranty period and through our
maintenance. Those services include:
· Remote system monitoring from our System Support Center (SSC)
· Software enhancements
· Depot repair of parts
. Network security monitoring
· 24 x 7 Help Desk support
· Local on-site response
These support services ensure that the County's system maintaines
maximum uptime and that the system operates at the highest level of
performance.
"Our work with Motorola was a true partnership. We had a product that was
delivered on time, within budget, met the requirements that were established
contractually, and gave us a state of the art communication system that today,
over 11,000 public safety users in the State of Michigan are taking advantage of"
- Lt. Col. Thomas Miller, Michigan State Police
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Payment Schedule
Per the previous price pages, the system total is $9,082,780.00. Except for a payment that is due on the
Effective Date, Customer will make payments to Motorola within thirty (30) days after the date of each
invoice. Customer will make payments when due in the form of a check, cashier's check, or wire transfer
drawn on a u.s. financial institution and in accordance with the following milestones.
Fixed Network Equipment & Services $5,422,296
Estimated
No. Milestone Percent Dollars Date
J. Mobilization due at contract execution (Effective Date) 10% $542,230 9-30-2007
2. Completion of Contract Design Review (COR) 13% $704,898 11-30-2007
3. Successful Completion ofCCSI Staging 42% $2,277,363 2-28-2009
4. Delivery of Fixed Network Equipment to customer
designated location 5% $271,1 ]5 3-17-2009
5. Completion of Fixed Network Equipment Installation ]5% $162,669 4-15-2009
(billable 3% per site basis) $162,669 5-07-2009
$162,669 5-22-2009
$162,669 6- 09-2009
$] 62,669 6-24-2009
6. Successful Completion of Acceptance Tests 10% $542,230 9-2] -2009
7. System Acceptance 5% $271.1 15 10-20-2009
Total FNE 100% $5,422,296
Subscriber Eauipment
$3,660,484
1.
Shipment of Subscriber Equipment (as shipped)
100%
Mobiles
Portables
$3,660,484
$1,587,541
$2,072,943
3-31-2008
7-3] -2008
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Overdue invoices will bear simple interest at the rate of ten percent (10%) per annum, unless such rate
exceeds the maximum allowed by law, in which case it will be reduced to the maximum allowable rate.
Motorola reserves the right to make partial shipments of equipment as mutually agreed and to request
payment upon shipment of such equipment. In addition, Motorola reserves the right to invoice for
installations or civil work completed on a site-by-site basis, when applicable.
Roanoke County, VA
Digital Radio Upgrade
Pricing and Financial Proposal
August 1,2007
Motorola Confidential Restricted
Use or disclosure of this proposal is
subject to the restrictions on the title p<lge
8-2
ACTION NO.
ITEM NO.
f---S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14,2007
AGENDA ITEM:
Request to approve a contract with the Western Virginia
Regional Jail Authority to provide information technology
services
SUBMITTED BY:
John M. Chambliss, Jr.
Asst. County Administrator
Elmer C. Hodge ~ k~--?
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. This will be a good opportunity to coordinate the information
technology programs and services of our public safety offices with those of the regional jail
and should be a winning situation for all parties.
SUMMARY OF INFORMATION:
The Western Virginia Regional Jail Authority is beginning the construction of the new
regional jail and will soon be hiring some of the early management staff to help in setting
up the policies, procedures, and documentation for the operation of the regional jail. The
Jail Authority has asked the Information Technology (IT) Department of Roanoke County to
contract for services to assist in planning, installing, and advising on technical matters such
as radio communications, telephones, jail management software, video visitation system,
computer equipment, and the associated wiring for these systems. At the July 12, 2007,
meeting of the Authority, the attached agreement was approved to seek these services
from the IT Department of Roanoke County.
We have negotiated a contract for services to be provided for a fee of $6,000 per month to
advise the Authority on these matters. These monies will provide one new staff member
and related costs so that the timeliness of County IT projects will not be adversely
impacted. Materials necessary for this project will be charged directly to the Authority at
cost.
The agreement provides that either party may terminate this agreement with 90 days
written notice. The IT staff has been helpful in providing overview information in the early
planning stages and the Authority is now in need of more technical assistance.
FISCAL IMPACT:
The Agreement calls for a fee of $6,000 per month and the impact forthe fiscal year 2007-
2008 budget will be $66,000. Since this item was not included in the public hearing for the
August 14, 2007, Board of Supervisors meeting: a request to recognize and appropriate
these funds to the IT budget so that they may pay for the staff costs incurred to provide
these services will be made at a future meeting. No new Roanoke County dollars are
involved.
STAFF RECOMMENDATION:
Staff recommends approval of the agreement with the Western Virginia Regional Jail
Authority to provide information technology advisory services at the rate of $6,000 per
month so that staff may be hired to assist this project. The recognition and appropriation of
these monies to the IT Department budget will occur at a later date.
2
Information Technology Advisory Agreement
Between
The County of Roanoke and
The Western Virginia Regional Jail Authority
This Agreement is made the day of , by and between
the Board of Supervisors of Roanoke County ("County"), a political subdivision and county of
the Commonwealth of Virginia, and the Western Virginia Regional Jail Authority
("Authority"), created pursuant to Section 53.1-95.2 of the Code of Virginia.
RECITALS
1. The Western Virginia Regional Jail Authority was created by an Agreement dated
June 24, 2005 between the County of Franklin, County of Montgomery, the County
of Roanoke and the City of Salem. The Authority has all powers granted ajail
authority by law and by the provisions of Articles 3,3.1, Title 53.1 of the Code of
Virginia (1950) as amended.
2. The Western Virginia Regional Jail Authority adopted By-Laws effective August 4,
2005. Article VII, Section 2 of these By-Laws allows the Authority to designate a
fiscal agent and to enter into a contract with such agent for this purpose.
AGREEMENT
The County is hereby authorized to serve as the Information Technology Advisor of the
Authority. As such, the Authority and the County shall agree to the provisions as outlined herein:
1. Radio Communications Consulting: The County will verify the needs and
interoperability issues of the Western Virginia Regional Jail Authority and advise
them on appropriate solutions.
2. IT Infrastructure: As part of the overall project, the County will review the regional
jail IT project plans and drawings and make recommendations to the Authority for
additions/deletions and alternative solutions.
3. IT Equipment/Applications: As a participate in the project, the County will advise
the Authority on IT equipment/Applications selection, configuration, and purchasing.
4. Cost: The Information Technology Advisory services outlined above will be
provided to the Authority for a fee of $6,000 per month ($72,000 annually). This
Page #2
Agreement
includes the salary for a contractual position to service as the Authority Technology
Staff Member. If the Authority wishes to hire this person as a full-time employee, that
negotiation will take place between the Authority and the individual. If the Authority
hires a full time technology staff position, the need for and the cost ofInformation
Teclmology Advisory Services will be evaluated and mutually agreeable adjustments
will be made to this Agreement.
5. Materials: Materials will be charged, at cost, directly to the Authority.
6. Payment: Information Teclmology will invoice the Authority directly for services
and/or materials. The Authority will approve invoices and submit them for payment
via funds transfer.
7. Term: This Agreement shall begin on . The County or the
Authority may terminate this Agreement at any time with 90 days written notice to
the other.
In witness whereof, the parties have cause this Information Technology Advisory
Agreement to be executed by their authorized officers.
Board of Supervisors of Roanoke County
By:
Its: COUNTY ADMINISTRATOR
By:
Its: COUNTY ATTORNEY
Western Virginia Regional Jail Authority
By: ~ r1 /41~
Its: Chairman
By: ~~#
Its: L~AL COUNS
ACTION NO.
F-0
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
Request to approve an ambulance transport fee adjustment
based on new Medicare rates.
AGENDA ITEM:
SUBMITTED BY:
Chief Richard E. Burch, Jr.
Fire and Rescue
Elmer C. Hodge EC'1-l-
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~~
SUMMARY OF INFORMATION:
The Board of Supervisors implemented ambulance transport fees in the Fall of 2001. The
funding was designated to supplement staffing and capital improvement projects for the
Fire and Rescue Department. The ambulance transport fees were established to coincide
with the rate of the Federal Government's Medicare payment schedule. The Medicare
rates are the maximum amounts that Medicare will pay for ambulance transport services
and are adjusted annually by the Centers for Medicare and Medicaid Services (CMS). By
utilizing the Medicare payment schedule, the County receives the maximum allowable
reimbursement from insurance companies and the Medicare program with the least
required reimbursement from the patient.
The Fire and Rescue Department has established a one-step process for writing off
payments by patients who are unable to pay their bills. This process of "compassionate
billing" ensures that patient will not be subjected to collections if they do not have the
means to pay their co-payment for services. The compassionate billing program has been
very successful and a number of other Virginia jurisdictions have adopted our process.
The attached Power Point presentation documents what other neighboring jurisdictions are
charging for similar services and includes a break-down of the current payer mix.
The new rate increases proposed are as follows:
Type of Service
Basic Life Support (BLS)
Advance Life Support 1 (ALS 1)
Advance Life Support 2 (ALS 2)
Loaded Mileage
Current
County Rate
280.00
330.00
475.00
9.00
Proposed
County Rate
325.00
365.00
580.00
11.00
Note: The new rate adjustment will only increase a patient's co-payments (out-of-pocket),
depending on the type of insurance, by an average of $5.00 per ambulance transport.
FISCAL IMPACT:
The projected increase in ambulance transport fees is approximately $300,000.00 annually
in revenue. The increase in revenue will be used to pay debt service on the new North
County Fire and Rescue Station currently being designed. Paying for the project from
General Fund revenue will compromise the ability of the County to fund other vital capital
improvement needs.
AL TERNATIVES:
I) Approve the rate increase to help pay for the construction of the North County Fire and
Rescue Station.
2) Do not approve the rate increase and either defer construction of the North County Fire
and Rescue Station or pay for the project from General Fund revenues.
STAFF RECOMMENDATION:
Staff recommends Alternative 1: Approve the rate increase to help pay for the construction
of the North County Fire and Rescue Station.
C-b
!
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2007
RESOLUTION ADOPTING A REVISED SCHEDULE OF AMBULANCE
TRANSPORT FEES AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Board of Supervisors enacted a Fee for Services ordinance as
an addition to the Roanoke County Code on May 22, 2001, which established the legal
structure for providing emergency medical transport services and accompanying fees as
provided for by the Code of Virginia; and
WHEREAS, Section 2-131 of this ordinance, contained in Chapter 2
Administration of the Roanoke County Code, provides that the Board of Supervisors, by
resolution, may establish reasonable fees for the provision of emergency medical
services by all emergency medical service personnel, whether provided by volunteers or
public employees, upon the recommendation of the County Administrator and the Chief
of Fire and Rescue; and
WHEREAS, the Board of Supervisors adopted a resolution on August 14, 2001,
which resolution was revised on March 26, 2002, by Resolution 032602-2, March 25,
2003, by Resolution 032503-8, and on March 8, 2005, by Resolution 030805-3, upon
the joint recommendation of the County Administrator and the Chief of Fire and Rescue
for the establishment of reasonable fees for the provision of various levels of emergency
medical services, including mileage fees for vehicles; and
WHEREAS, the U. S. Department of Health and Human Services has issued
regulations, effective April 1, 2002, which establish a fee schedule for the payment of
ambulance services under the Medicare program based upon specific codes or
categories of ambulance services which must be complied with to receive Medicare
reimbursements.
NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The fees which shall be charged by the County of Roanoke for the
following described emergency medical services provided by Roanoke County owned,
operated, funded, housed or permitted emergency vehicles shall be as follows:
Advanced Life Support (ALS) 1 Emergency $365.00
Advance Life Support (ALS) 2 Emergency $580.00
Basic Life Support (BLS) Emergency $325.00
Mileage: $11.00 per mile with a maximum charge of $75.00.
2. No recipient of ambulance service who cannot afford to pay the
ambulance transport fees will be required to do so.
3. This resolution shall be in full force and effect on and after September 1,
2007.
2
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ACTION NO.
ITEM NO.
,'....,,,. """"'J
]- ...,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14,2007
AGENDA ITEM:
Request to adopt a resolution requesting assistance from the
Commonwealth of Virginia and the United States for frost and
freeze losses in April, 2007
SUBMITTED BY:
John M. Chambliss, Jr., Asst. County Administrator
Jonathan Vest, Virginia Cooperative Extension Agent
Elmer C. Hodge ~ fI...y
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~~
SUMMARY OF INFORMATION:
The local Virginia Cooperative Extension Office, the FSA, and local fruit producers have
determined significant damage to orchards and vineyards because of the severe
frost/freeze condition during the period of April 7 through April 1 0, 2007. A cold weather
trough descended on southwestern Virginia bringing temperatures 15-20 degrees below
seasonable norms with the National Weather Service issuing frost/freeze advisories for
several counties. Local reports suggest morning temperatures in the 21 to 33 degree F
range resulting in severe frost/freeze damage to orchard stock and vineyards across the
County of Roanoke on Saturday, April 7, 2007, through Tuesday, April 1 0,2007. The full
extent of the damage may not be clear for several more weeks as conditions will vary by
specific fruit variety and locale. There is a strong potential for further damage from the
later frosts due to a 2-week early bloom this spring.
It appears that there are 18 acres of peaches with 100 percent loss because the trees were
in full bloom; 110 acres of apples with 80 percent loss due to 80 to 100 percent full bloom;
and 34 acres of vineyards with 70 percent damage due to early leaf and early budding.
This damage will result in financial losses by area orchards, vineyards, and farmers. The
County Board of Supervisors is asked to recognize that a frost/freeze disaster exists for
these farmers and should urge the Governor of the Commonwealth of Virginia to petition
the President of the United States and the United States Secretary of Agriculture to make
available any state or federal disaster relief programs available to those who need them in
Roanoke County.
The Virginia Cooperative Extension staff will assist area farmers, orchards, and vineyards
in applying for any available assistance programs.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the attached resolution
recognizing that a frost/freeze disaster for the period April 7 through April 1 0, 2007, exists
and that the County request the Governor to petition the President to make available any
state or federal disaster relief programs to assist Roanoke County farmers, orchards and
vineyards who may need such assistance.
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON AUGUST 14, 2007
RESOLUTION DECLARING A FROST/FREEZE DISASTER FOR THE
PERIOD APRIL 7 THROUGH 10,2007
WHEREAS, during the period April 7 through 10, 2007, a cold weather trough
descended on southwestern Virginia bringing temperatures 15 - 20 degrees below
seasonable norms with the National Weather Service issuing frost/freeze advisories for
several counties with local reports of morning temperatures of 21 to 23 degrees; and
WHEREAS, local orchards and vineyards suffered significant loss to peaches,
apples, and vineyards which were in full bloom because of the early warmth causing the
plants to bloom up to two weeks early; and
WHEREAS, the damage estimates from the Virginia Cooperative Extension, the
FSA, and local farmers indicate damage to 18 acres of peaches, 110 acres of apples, and
34 acres of vineyards due to said frost/freeze.
NOW, THEREFORE, BE IT RESOLVED BYTHE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, that the County recognizes and declares that a frost/freeze disaster
exists as a result of the cold temperatures on April 7 through 10, 2007, for the County of
Roanoke in order to qualify for whatever financial assistance may be available to the local
farmers through this or any similar designation; and
BE IT FURTHER RESOLVED, that the Honorable Timothy M. Kaine, Governor of
the Commonwealth of Virginia, is hereby petitioned by the County of Roanoke to request
that the President of the United States or the United States Secretary of Agriculture
recognize the County's emergency situation and make any Federal or State assistance
programs available to those who need them in Roanoke County.
ACTION NO.
ITEM NO.
r-_ ~
r :
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14,2007
AGENDA ITEM:
Request to adopt a resolution requesting assistance from the
Commonwealth of Virginia and the United States for drought
assistance
SUBMITTED BY:
John M. Chambliss, Jr., Asst. County Administrator
Jonathan Vest, Virginia Cooperative Extension Agent
Elmer C. Hodge ck- JI~/
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
rfv~~ 11~~
SUMMARY OF INFORMATION:
Over the past several months, Roanoke County has suffered with above normal
temperatures and a significant deficit in rainfall creating drought conditions throughout the
agriclultural areas of the County. This drought condition has caused serious and
irreversible damage to crop production and pasture growth, both of which have been
reduced by 50 to 60 percent from normal operation.
In recognition of this serious drought condition and the financial losses that are being
experienced by local farmers, the County desires and respectfully urges that the
appropriate Federal and State agencies declare the County to be experiencing a drought
disaster in order that whatever financial assistance available may be provided to them.
STAFF RECOMMENDATION:
Staff respectfully requests that the attached resolution declaring a drought disaster be
approved and further that the Governor of the Commonwealth of Virginia and the President
of the United States or the United States Secretary of Agriculture recognize the County's
emergency situation and make any State or Federal assistance available to those who
need it in Roanoke County. The staff of the Virginia Cooperative Extension office will be
happy to assist those needing to apply for such assistance.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON AUGUST 14, 2007
RESOLUTION DECLARING A DROUGHT DISASTER FOR THE SUMMER
OF 2007
WHEREAS, over the past several months, Roanoke County has suffered with above
normal temperatures and a significant deficit in rainfall creating drought conditions
throughout the agricultural areas of the County; and
WHEREAS, this drought condition caused by extreme weather has caused serious
and irreversible damage to crop production and pasture growth, both of which have been
reduced by fifty to sixty percent from normal production; and
WHEREAS, in recognition of this serious drought condition and financial losses that
are being experienced by local farmers, the County desires and respectfully urges that the
appropriate Federal and State agencies declare the County to be experiencing a drought
disaster in order that whatever financial assistance available be provided to them.
NOW, THEREFORE, BE IT RESOLVED BYTHE BOARD OF SUPERVISORS OF
ROANOKE COUNTY that a drought disaster exists in the County of Roanoke and
respectfully requests that the appropriate Federal and State agencies recognize this
condition and have Roanoke County declared a drought disaster area in order to qualify for
whatever financial assistance that may be available to the local farmers through this or any
similar designation; and
BE IT FURTHER RESOLVED, that the Honorable Timothy M. Kaine, Governor of
the Commonwealth of Virginia, is hereby petitioned by the County of Roanoke to request
that the President of the United States or the United States Secretary of Agriculture
recognize the County's emergency situation and make any Federal or State assistance
programs available to those who need them in Roanoke County.
2
ACTION NO.
ITEM NO.
\=-9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
SUBMITTED BY:
Request to adopt a resolution opposing the Public Safety
Employer-Employee Cooperation Act of 2007 (HR. 980)
Elmer C. Hodge ~ (-J+
County Administrator
AGENDA ITEM:
SUMMARY OF INFORMATION:
The Public Safety Employer-Employee Cooperation Act of 2007 (HR. 980), passed last
month by the U. S. House, would permit public safety workers in all 50 states to negotiate
with the governments that employ them over pay, benefits, and working conditions. Police
and firefighters unions in Virginia would gain collective-bargaining rights creating budget
concerns among local governments. If the Senate approves the bill, it could have far-
reaching consequences for Virginia, one of two states along with North Carolina that
prohibit collective bargaining by public safety unions. It also could present government
officials with escalating financial demands at a time when tax revenues have flattened.
Virginia is a "right-to-work" state, and the federal legislation could force Virginia
governments to negotiate with unions in an unprecedented way. The bill would give public
safety officers the right to join a union; to have the union recognized by their employer; and
to bargain collectively over hours, wages, and terms of employment. The measure would
allow the parties to seek mediation to resolve their differences, but it would not permit the
workers to strike or to force their employers into binding arbitration.
Attached for the Board's consideration is a resolution opposing the Public Safety Employer-
Employee Cooperation Act of 2007 (HR. 980).
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution opposing the Public Safety Employer-
Employee Cooperation Act of 2007 (HR. 980). This resolution will be sent to our federal
legislators.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2007
RESOLUTION OPPOSING THE ADOPTION OF HR 980, THE PUBLIC
SAFETY EMPLOYER-EMPLOYEE COOPERATION ACT OF 2007, BY
THE UNITED STATES SENATE
WHEREAS, the House of Representatives recently passed HR 980, the Public
Safety Employer-Employee Cooperation Act of 2007, and the Senate is expected to
address this legislation; and
WHEREAS, HR 980 would federalize state and local government labor-
management relations by mandating federal collective bargaining rules for state and
local police, firefighters and emergency medical service employees if they fail to meet
certain standards dictated by the Federal Labor Relations Authority; and
WHEREAS, the federal government should not undermine local government
autonomy with respect to making fundamental employment decisions by mandating
specific working conditions including collective bargaining; and
WHEREAS, this legislation would mandate collective bargaining power for all
police, fire, and emergency medical workers without regard to the Virginia constitution
and laws; and it would establish a precedent for federal interference in all local
government employer-employee relations.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of
Roanoke County, Virginia:
1. That it urges Senators Warner and Webb, who are elected by the citizens of
the Commonwealth of Virginia, to oppose HR 980, the Public Safety Employer-
Employee Cooperation Act of 2007. Further Senators Warner and Webb should
respect the long-standing principle of non-interference in employer-employee relations
that has existed among the federal, state and local governments and vote to defeat this
legislation.
2. That a copy of this resolution be sent to Senators Warner and Webb and
Congressmen Goodlatte and Boucher, the Virginia Association of Counties, and the
National Association of Counties.
2
ACTION NO.
ITEM NO.
&- I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14,2007
AGENDA ITEM:
First reading of an ordinance authorizing the relocation of the
Catawba voting precinct from the Catawba Fire Station to the
Catawba Recreation Center at 4965 Catawba Creek Road.
SUBMITTED BY:
Judy Stokes
General Registrar
Elmer C. Hodge d~)J~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~V~/
SUMMARY OF INFORMATION:
The Roanoke County Electoral Board desires to relocate the Catawba precinct from the
Catawba Fire Station to the Catawba Recreation Center. Changes in polling places must
be enacted at least sixty days prior to an election and the notice shall be mailed to all
registered voters whose polling place is changed at least fifteen days prior to the next
election. This new location will provide increased parking, temperature control for the
voters and Election Officials, additional space for setting up the voting equipment, and
additional space for the voters waiting to vote.
FISCAL IMPACT:
Funds in the amount of $787.50 to cover the cost of the legal notice, printing notices to
voters, and postage to mail the notices and voter cards are available in the Elections
Budget.
STAFF RECOMMENDATION:
Staff recommends that the Board adopt the proposed ordinance authorizing the relocation
of the Catawba polling place (101) from the Catawba Fire Station to the Catawba
Recreation Center.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, AUGUST 14,2007
ORDINANCE AUTHORIZING THE RELOCATION OF THE FOLLOWING
POLLING PLACE PURSUANT TO SECTION 24.2-306, 24.2-307, AND
24.2-310 OF THE 1950 CODE OF VIRGINIA AS AMENDED: (1)
CATAWBA POLLING PLACE (101) TO BE RELOCATED FROM THE
CATAWBA FIRE STATION, 5585 CATAWBA HOSPITAL DRIVE,
CATAWBA, VA 24070 TO CATAWBA RECREATION CENTER, 4965
CATAWBA CREEK ROAD, CATAWBA, VA 24070.
WHEREAS, Sections 24.1-306, 24.2-307 and 24.2-310 of the 1950 Code of
Virginia, as amended, authorize the governing body of each county to establish the
polling place for each precinct in that jurisdiction by ordinance; and
WHEREAS, the citizens of Roanoke County will be better served by the
relocation of certain polling places to locations providing more space for voting
equipment, increased lighting, more convenient parking, higher security for voting
equipment, and easier accessibility for all voters; and
WHEREAS, the first reading of this ordinance was held on August 14, 2007; and
the second reading of this ordinance and public hearing were held on August 28, 2007.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the relocation of the following polling places be, and hereby IS
approved as follows:
Catawba Polling Place (101) to be relocated from the Catawba Fire
Station, 5585 Catawba Hospital Drive, Catawba, VA 24070 to the
Catawba Recreation Center, 4965 Catawba Creek Road, Catawba, VA
24070.
2. That the General Registrar for the County of Roanoke, Virginia, is hereby
authorized to take all measures necessary to comply with Virginia law and regulations
regarding a change in a polling precinct and for reasonable notification to the voters of
the Catawba Precinct of this change in their polling location.
3. That the County Administrator and the General Registrar are hereby
authorized and directed to take such others actions as may be necessary to accomplish
the intent of this Ordinance.
4. That this Ordinance shall take effect immediately.
2
Catawba Fire Station
^
Existing Polling Site
Catawba Fire Station
Proposed Polling Site
Catawba Recreation Center
4965 Catawba Creek Road
Change in Polling Site
Catawba Precinct - 101
SCALE: 1 inch equals 1,000 feet
DATE: July 11, 2007
Roanoke County
Department of Commumty Development
5204 Bernard Dnve
Roanoke, VIrginia 24018
(540) 772-2065
ACTION NO.
ITEM NO.
G -;)..
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
First reading of an ordinance approving a residential lease at
the Roanoke County Center for Research and Technology.
AGENDA ITEM:
SUBMITTED BY:
Anne Marie Green
Director of General Services
Elmer C. Hodge ~ 1/ ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~ ar~
SUMMARY OF INFORMATION:
The Roanoke County Board of Supervisors acquired four dwellings as part of the
transaction for the property for the Center for Research and Technology (CRT). Three of
the houses have been demolished; but the fourth house, a log cabin in very good
condition, has been rented out until recently when the tenant purchased a house. The
cabin is located on Glenvar Heights Boulevard, at the far southeast corner of the property,
and the area behind it provides access to the CRT site in case of emergency. Staff
believes the presence of a tenant in the log cabin increases the security at the back
entrance to the CRT property.
The cabin was advertised for rent to County employees through email. Staff interviewed
all prospective tenants who completed applications, and made a decision to offer the cabin
to one applicant based on a variety of factors, including rental and employment history, and
ability to maintain the surrounding grounds. The name of the applicant will be filled in on
the ordinance for the second reading.
In order to maintain upkeep at the cabin, the rental income in the past has been placed in a
special fund. This has worked well, and the fund was recently used to prepare the house
for new occupants. Because the well may have to be replaced in the near future and a
connection made to County sewer, Staff recommends that this funding mechanism be
continued.
FISCAL IMPACT:
The cabin will rent for $700.00 per month, or $8,400 per year. This money will replenish
the maintenance account for the facility and provide for future needs.
STAFF RECOMMENDATION:
Staff recommends that the Board approve this first reading of the ordinance and place this
item for second reading at the August 28,2007, meeting of the Board of Supervisors.
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2007
ORDINANCE APPROVING THE RESIDENTIAL LEASE TO
OF THE LOG CABIN LYING GENERALLY IN
THE SOUTHEAST CORNER OF THE ROANOKE COUNTY CENTER
FOR RESEARCH AND TECHNOLOGY PROPERTY (TAX MAP NO.
54.00-1-2) IN THE CATAWBA MAGISTERIAL DISTRICT OWNED BY
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
WHEREAS, the Board of Supervisors of Roanoke County is the owner of a tract of
land containing 457.60 acres, being located in the Catawba Magisterial District and
designated on the Roanoke County Land Records as Tax Map No.54.00-1-2, which is
being developed for economic development purposes as the Roanoke County Center for
Research and Technology; and
WHEREAS, by Ordinance 031098-7, the Board of Supervisors authorized the
continued rental of the three residences on the property until such time as construction
would begin and require termination; and
WHEREAS, the leases for 5365 Glenmary Drive and 5393 Glenmary Drive were
terminated by the County, effective November 1, 1999, to permit commencement of
construction; and
WHEREAS, the log cabin at 4958 Glenvar Heights Boulevard had been rented
until recently; and
WHEREAS, it would serve the public interest for the County to have the log cabin
occupied and maintained until such time as all or portions thereof may be needed for
economic development purposes; and
WHEREAS, on December 2, 1997, the Board authorized the creation of a self
balancing account entitled Glenn Mary Capital Account for acceptance of rent payments
and expenditure of the funds on maintenance of the property; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on August 14,
2007; and the second reading was held on August 28, 2007.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the County Administrator or his designee is hereby authorized to
execute a lease agreement with for the log cabin residence having the
address of 4958 Glenvar Heights Boulevard, from September 28,2007, to September 27,
2008, thereafter continuing on a month to month basis, for a monthly rental of $700.00 to
be paid into the Glenn Mary Capital Account.
2. That the County Administrator or his designee is authorized to execute said
lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to
execute such other documents and take such further actions as are necessary to
accomplish this transaction, all of which shall be upon form and subject to the conditions
approved by the County Attorney.
3. That this ordinance shall be effective on and from the date of its adoption.
2
ACTION NO.
ITEM NO.
(;---3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
First reading of an ordinance authorizing the vacation of a
right-of-way designated as Wentworth Road, as shown on the
Plat of City View Heights Add., Section No.3, Windsor Hills
Magisterial District
SUBMITTED BY:
Tarek Moneir
Deputy Director of Community Development
Elmer C. Hodge [CH
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Mr. David B. Bullington, Esq. of the Bullington Firm, a professional corporation of Roanoke
County, has requested the vacation of the remaining 640 feet in length with 40 feet in width
of Wentworth Road right-of-way (ROW). Wentworth Road is a paper street, never
developed or accepted into the secondary street system. Wentworth Road ROW was
platted as part of City View Heights Addition Section 3. The same road was re-platted as
part of Sugar Loaf East subdivision and recorded in Plat Book 7, page 20.
In 1974, Roanoke County Board of Supervisors approved the vacation of the most eastern
portion (approximately 740 feet) of Wentworth Road. In 1993 and 1996, there were
attempts to vacate the remaining portion of Wentworth Road; however, there was no
support from the neighbors to vacate the road.
In September 2006, the Board of Supervisors approved a rezoning by R Fralin
Development Corporation of the property located at the southeast corner of Wentworth and
Route 419 from R-1 to C-1 to construct two office buildings at such corner. This
development proposed using the vacated Wentworth Road property as access for this new
development.
County departments and local utility companies were contacted concerning the vacation.
Appalachian Power Company and Verizon Wireless requested to retain a public utilities
easement for future use.
Mr. Bullington submitted a request to vacate the subject ROW proceeding under Virginia
Code ~ 15.2-2272(2), which does not require agreement of adjoining lot owners. When
Roanoke County vacates a ROW, the property is divided evenly and combined with the
abutting properties, as provided in section 15.2-2274 of the Code of Virginia. Three
adjoining property owners (Kraiges, Simmons, and Plasters) object to the vacation and to
the ownership of one-half of the vacated portion of the land.
Mr. Bullington, the petitioner, indicated that he is willing to establish a 20-foot wide access
easement dedicated to the use as access by the neighbors, leaving the question of splitting
the ROW among the adjoining owners open for discussion.
FISCAL IMPACT:
None. The cost and expenses (survey and recordation costs) associated with this vacation
shall be the responsibilities of the petitioner.
ALTERNATIVES:
1. Deny the request as submitted due to the objections of the affected property
owners.
2. Approve the first reading of the proposed ordinance authorizing the vacation of the
ROW subject to:
a. The petitioner reaching agreements with the objecting parties prior to the public
hearing; and,
b. Retaining a public utility easement of at least 15 feet along the center of current
road.
3. Vacate only 275 feet portion of the road closest to Route 419 and dedicate it to
petitioner. In addition, as a condition of vacating the road, the petitioner shall
designate 20 feet along the entire vacated portion of the road as an access
easement for the benefit of the property owners east of the aforementioned vacated
portion.
STAFF RECOMMENDATION:
Staff recommends alternative 2 or alternative 3. It this recommendation is not acceptable
to the parties, we recommend that the Board proceed with the scheduled public hearing
and second reading of this ordinance; buttake no action and refer this item to the Planning
Commission for further discussion. Recommendations from the Planning Commission will
be brought back to the Board for final action at future meeting.
2
G--3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2007
ORDINANCE AUTHORIZING THE VACATION OF A RIGHT-OF-WAY
DESIGNATED AS WENTWORTH ROAD AS SHOWN ON THE PLAT OF
CITY VIEW HEIGHTS ADD., SECTION NO.3, RECORDED IN PLAT
BOOK 3, PAGE 82, IN THE ROANOKE COUNTY CIRCUIT COURT
CLERK'S OFFICE, SAID RIGHT-OF-WAY LOCATED IN THE WINDSOR
HILLS MAGISTERIAL DISTRICT
WHEREAS, the City View Heights Addition, Section No.3, plat recorded in the
Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, page 82,
("the City View Heights Add. Plat") established a street designated as Wentworth Road,
forty feet (40') in width, separating Section NO.3 and NO.4 of City View Heights, and
connecting Salem Cave Spring Road (Route 119, currently 419) with undeveloped property
of Dr. Steele; and
WHEREAS, the area previously designated as Section NO.4 of City View Heights
was resubdivided as Sugar Loaf East Subdivision, Section 1, in Plat Book 7, page 20,
which plat identifies Wentworth Road as abutting the rear of Lots 5 and 6, Block 1, Section
1 of Sugar Loaf East Subdivision, which lots have frontage on Woodley Drive; and
WHEREAS, the area designated and set aside for public use as Wentworth Road
on the City View Heights Add. plat has never been improved or accepted into the Virginia
State Secondary Road System; and
WHEREAS, a portion of Wentworth Road beginning at a point approximately six
hundred forty (640) feet east from the intersection with State Route 419, at a point at the
common boundary of Lots 6 and 7 of Sugar Loaf East Subdivision of the south side and
the middle of Lot 10 of City View Heights on the north side of Wentworth Road, and
continuing east a distance of six hundred fifty eight (658) feet, more or less, to the end of
said road as designated in Plat Book 3, page 82, has previously been vacated by action of
the Roanoke County Board of Supervisors by ordinance adopted December 16,1974, and
recorded in Deed Book 1013, page 188; and
WHEREAS, Wentworth Office Partners, LLC ("Wentworth") and Burgeon
Enterprises LLC ("Burgeon"), the owners of parcels on the north and south sides of
Wentworth Road at its intersection with State Route 419, said parcels extending
approximately three hundred feet (300') along the southern edge of Wentworth Road and
one hundred sixteen feet (116') along the northern edge of Wentworth Road, respectively,
have requested the vacation of this remaining unimproved portion of this forty foot (40')
right-of-way so as to permit these property owners to make improvements to their
properties; and
WHEREAS, the above-described street or road is more clearly indicated as the
cross-hatched area on the map named "R.O.W. Vacation Wentworth Road, dated August
14, 2007, prepared by Roanoke County Department of Community Development and
attached hereto as Exhibit "A"; and
WHEREAS, no other property owner will be adversely affected by the vacation of
this undeveloped portion of said Dallas Road and that its current existence imposes an
impediment to the adjoining property owners making improvements to their properties
adjoining this previously dedicated but unimproved street; and
WHEREAS, these adjoining property owners, as the Petitioners, have requested
that, pursuant to S15.2-2272 of the Code of Virginia (1950, as amended), the Board of
Supervisors of Roanoke County, Virginia, vacate the remaining right-of-way, designated as
2
"Wentworth Road" on the plat of the City View Heights Addition, Section No.3, Plat Book
3, page 82, as now shown on the attached Exhibit "A"; and
WHEREAS, this vacation will not involve any cost to the County and the affected
County departments have raised no objection; and
WHEREAS, notice has been given as required by ~15.2-2204 of the Code of
Virginia (1950, as amended); and
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter,
the acquisition and disposition of real estate can be authorized only by ordinance. A first
reading of this ordinance was held on August 14, 2007, and a second reading and public
hearing of this ordinance was held on August 28, 2007.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter,
the subject real estate (Wentworth Road, a street 40 feet in width and approximately 640
feet in length) is hereby declared to be surplus and the nature of the interests in real estate
renders it unavailable for other public use.
3. That this street, Wentworth Road, 40 feet in width and approximately 640 feet in
length, being designated and shown as the cross-hatched area on Exhibit "A" attached
hereto, said street being located between the intersection with State Route 419 and a point
at the common boundary of Lots 6 and 7 of Sugar Loaf East Subdivision on the south side
and the middle of Lot 10 of City View Heights on the north side of Wentworth Road, and
having been dedicated on the subdivision plat of City View Heights Add., Section NO.3
and recorded in the aforesaid Clerk's Office in Plat Book 3, page 82, in the Windsor Hills
3
Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to
S15.2-2272 of the Code of Virginia, 1950, as amended.
4. That all costs and expenses associated herewith, including but not limited to
publication, survey, and recordation costs, shall be the responsibility of the Petitioners.
5. That the County Administrator, or any Assistant County Administrator, is hereby
authorized to execute such documents and take such actions as may be necessary to
accomplish the provisions of this ordinance, all of which shall be on form approved by the
County Attorney.
6. That this ordinance shall be effective on and from the date of its adoption, and a
certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, in accordance with S15.2-2272 of the Code of Virginia (1950, as
amended).
4
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ACTION NO.
ITEM NO.
G--~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14,2007
First reading of an ordinance authorizing the vacation of an
unimproved right-of-way shown as Nelms Lane identified on
the Map No. 1 of Woodbury Gardens located in the Hollins
Magisterial District.
AGENDA ITEM:
SUBMITTED BY:
Arnold Covey
Director of Community Development
Elmer C. Hodge E 14
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Ashley L. West and Willie F. Reese Jr. both residents of the City of Roanoke and Cheryl D.
Nicely and Tammy L. Pentecost both residents of Roanoke County have requested the
vacation of right-of-way shown as Nelms Lane (Rte. 840) on the Map NO.1 of Woodbury
Gardens that was dedicated by the plat of record in Plat Book 3, Page 114 and Plat of
Hearthstone Addition that was dedicated by the plat of record in Plat Book 3, Page 145 to
the Board of Supervisors of Roanoke County. The right-of-way is located between
Hearthstone Road (Rte. 1829) and Woodbury Street (Rte. 898) adjacent to the four parcels
owned by the said petitioners. The portion of Nelms Lane that is proposed to be vacated is
a "paper street", and it has not been improved.
The petitioners desire to use their portion of the aforementioned right-of-away for
improvements to their property. Once this right-of-way is vacated, the property will be
divided evenly and combined with the abutting properties, as provided in Section 15.2-2274
of the 1950 Code of Virginia. There are no adjoining landowners or other persons that will
be affected by this action.
County Departments and local utility companies were contacted concerning the vacation.
Appalachian Power Company and Western Virginia Water Authority requested to retain a
public utility easement for their utilities present in the existing right-of-way. Other utility
companies contacted had no objection to the paper street being vacated.
Pertinent information shown on Exhibit "A" and attached hereto and titled "PORTION OF
NELMS LANE - TO BE VACATED BY BOARD OF SUPERVISORS ROANOKE COUNTY,
VIRGINIA".
FISCAL IMPACT:
The cost and expenses associated with this action, including but not limited to publication,
survey and recordation costs, shall be the responsibility of the petitioners.
ALTERNATIVES:
1. Adopt the proposed ordinance authorizing the vacation of the right-of-way and retaining
a public utility easement in its location.
2. Do not adopt the proposed ordinance authorizing the vacation of the right-of-way.
STAFF RECOMMENDATION:
Staff recommends Alternative 1: Adoption of the proposed ordinance as written and
attached.
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2007
ORDINANCE AUTHORIZING THE VACATION OF AN UNIMPROVED
RIGHT-OF-WAY SHOWN AS NELMS LANE ON MAP NO. 1 OF
WOODBURY GARDENS IN PLAT BOOK 3, PAGE 114 AND PLAT OF
HEARTHSTONE ADDITION IN PLAT BOOK 3, PAGE 145, OF THE
ROANOKE COUNTY CIRCUIT COURT CLERK'S OFFICE, SAID RIGHT-
OF WAY LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT
WHEREAS, Map NO.1 of Woodbury Gardens subdivision recorded in the Clerk's
Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, page 114,
established a street designated as Nelms Lane of variable width and connecting Woodbury
Street (Rt. 898) with Heathstone Road (Rt. 1829), located between Lot 20 (Map of Airlee
Court Annex, Plat Book 2, page 103) and Lot 1 and part of Lot 2, Block 2 (Map NO.1 of
Woodbury Gardens) for a portion of its length; and
WHEREAS, Plat of Heathstone Addition recorded in the Clerk's Office of the Circuit
Court of Roanoke County, Virginia, in Plat Book 3, page 145, established a street
designated as Nelms Lane of variable width connecting Woodbury Street (Rt. 898) with
Heathstone Road (Rt. 1829), located between Lot 1, Block 2 (Plat of Airlee Gardens,
Roanoke City Map Book 1, page 18) and Lot 3, Block 2 (Plat of Hearthstone Addition) for
a portion of its length; and
WHEREAS, the area designated and set aside for public use as Nelms Lane on
Map No. 1 of Woodbury Gardens and the Plat of Heathstone Addition has never been
improved or accepted into the Virginia State Secondary Road System; and
WHEREAS, the property owners of Lot 20 (Map of Airlee Court Annex), and Lot 1
and part of Lot 2, Block 2 (Map of Woodbury Gardens), and Lot 1, Block 2 (Plat of Airlee
Gardens) and Lot 3, Block 2 (Plat of Hearthstone Addition) adjoining the unimproved
section of Nelms Lane, extending approximately three hundred (300) feet from the
southern edge of Woodbury Street to Hearthstone Road, have requested the vacation of
this unimproved portion of the variable width right-of-way so as to permit these property
owners to make improvements to their residential properties; and
WHEREAS, Appalachian Power Company and the Western Virginia Water Authority
have requested that a public utility easement be retained for their utilities presently
occupying the existing right-of-way; and
WHEREAS, the above described street or road is more clearly indicated as "Portion
of Nelms Lane To Be Vacated and Reserved as a 20' Public Utility Easement" on "PLAT
SHOWING PORTION OF NELMS LANE - TO BE VACATED BY BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA", dated July 5, 2007, prepared by
Roanoke County Department of Community Development and attached hereto as Exhibit
"A"; and
WHEREAS, no other property owner will be affected by the vacation of this
undeveloped portion of said Nelms Lane and that its current existence imposes an
impediment to the adjoining property owners making improvements to their properties
adjoining this previously dedicated but unimproved street; and
WHEREAS, the adjoining property owners and residents of Roanoke County and
Roanoke City, as the Petitioners, have requested that, pursuant to Section 15.2-2272 of
the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County,
Virginia, vacate this right-of-way, designated as "Nelms Lane" on the plat of the Woodbury
Gardens, Plat Book 3, page 114 and the plat of Hearthstone Addition, Plat book 3, page
145, as now shown on the attached Exhibit "A"; and
2
WHEREAS, this vacation will not involve any cost to the County and the affected
County departments have raised no objection; and
WHEREAS, notice has been given as required by Section 15.2-2204 ofthe Code of
Virginia (1950, as amended); and
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter,
the acquisition and disposition of real estate can be authorized only by ordinance. A first
reading of this ordinance was held on August 14,2007, and a second reading and public
hearing of this ordinance was held on August 28,2007.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter,
the subject real estate (Nelms Lane, a variable width street and approximately 300 feet in
length) is hereby declared to be surplus and the nature of the interests in real estate
renders it unavailable for other public use.
3. That this street, Nelms Lane, being designated and shown as "Portion of Nelms
Lane To Be Vacated and Reserved as a 20' Public Utility Easement" on Exhibit "A"
attached hereto, said street being located between Lot 1, Block 2 (MB 1, page 18), Lot 3,
Block 2 (PB 3, page 145), Lot 20 (PB 3, page 103) and Lot 1 and part of Lot 2, Block 2
(PB 3, page 114), in the Hollins Magisterial District of the County of Roanoke, be, and
hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia,1950, as
amended.
3
4. That a twenty foot (20') public utility easement is accepted, reserved and
maintained for public purposes in the area previously designated as "Nelms Lane" as
shown on Exhibit "A" attached hereto.
5. That all costs and expenses associated herewith, including but not limited to
publication, survey, and recordation costs, shall be the responsibility of the Petitioners.
6. That the County Administrator, or any Assistant County Administrator, is hereby
authorized to execute such documents and take such actions as may be necessary to
accomplish the provisions of this ordinance, all of which shall be on form approved by the
County Attorney.
7. That this ordinance shall be effective on and from the date of its adoption, and a
certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia
(1950, as amended).
4
METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS,
PLA TS, AND CALCULA TED INFORMA TlON AND DO NOT REFLECT AN ACCURA TE BOUNDARY SURVEY.
HEARTHSTONE
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_ . . . . . . . . . . . . . . . .J · .. · · · .. · · · · .. · · . · · · · .. · · . · · d ".
..portion Of Nelms Lane To Be Vacated An ~
Reserved as a Public Utility Easement .1
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WOODBURY STREET
TAX MAP NO. 38. 14
LEGEND
ROAD TO BE VACATED
& RESERVED p.s A 20' P.U.E.
RT. 898
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EXHIBIT "A"
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PlAT SHOWING
PORTION OF NELMS LANE - TO BE VACATED
BY
BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA
PREPARED BY: ROANOKE COUNTY
DEPARTMENT OF COMMUNITY DEVELOPMENT
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DA TE: 7-12-2007
ACTION NO.
ITEM G--5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
First reading of an ordinance to amend the Roanoke County
zoning ordinance to allow public parks and recreational
areas as by right uses in the 1-1 Industrial District and the 1-2
Industrial District
AGENDA ITEM:
SUBMITTED BY:
Philip Thompson
Deputy Director of Planning
Elmer Hodge ~ /f.rx:Cl~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
The Roanoke County Zoning Ordinance allows public parks and recreational areas as a
by right use in all zoning districts (agricultural, residential, commercial, and the Planned
Technology Development districts) except for the 1-1 Industrial and 1-2 Industrial zoning
districts.
The County has developed a Master Plan for Park and Recreation Facilities which was
recently approved by the Board of Supervisors. The Master Plan identifies the need for
more indoor and outdoor parks and recreation facilities in the County including
continued development of greenways and trails as well as a multi-generational
recreation center. By amending the zoning ordinance, it would increase the flexibility
the County would have in locating new public parks and recreational facilities.
On June 26, 2007, the Board of Supervisors adopted a resolution initiating an
amendment to the Zoning Ordinance to allow public parks and recreational areas as a
by-right use in the 1-1 Industrial and 1-2 Industrial districts. The Planning Commission
held a public hearing on the proposed amendment on August 7, 2007, and
recommended approval of the proposed amendment. The second reading and public
hearing of the proposed amendment will be held on August 28, 2007.
FISCAL IMPACT:
None.
AL TERNA TIVES:
1. Approve first reading of a zoning ordinance amendment to allow public parks and
recreational areas as by right uses in the 1-1 Industrial District and the 1-2 Industrial
District.
2. Take no action at this time.
STAFF RECOMMENDATION:
Staff recommends Alternative #1 .
2
SEe. 30-61. 1-1 INDUSTRIAL DISTRICT.
Sec. 30-61-1. Purpose.
(A) The purpose of the I-I, industrial district is to provide areas within the urban service area
which are suitable for less intensive industrial activities. These areas are primarily designated
based on the suitability of the land in terms of slope and freedom from flooding, as well as the
availability of adequate sewer and water capacity, access to arterial road network, and proximity
to rail and airport facilities or the interstate highway system. This district generally coincides
with the recommendations for the principal industrial land use category contained in the
community plan, and particularly those areas unsuitable for more intensive or potentially
hazardous industrial uses. Distributing these areas around the county in a planned manner to
create employment centers within close proximity to residential growth areas and reduce heavy
traffic generation of industrial uses is encouraged.
Since land with suitable characteristics for less intensive industrial development is limited in the
county, a high degree of protection is promoted where industrial development is located adjacent
to existing or future residential areas. The conversion and/or redevelopment of existing non-
conforming uses in this district which are unrelated to industrial needs is also encouraged.
(Ord. No. 042799-11, S 1 f., 4-27-99)
Sec. 30-61-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable requirements
contained in this ordinance. An asterisk (*') indicates additional, modified or more stringent
standards are listed in Article IV, Use and Design Standards, for those specific uses.
I. Agricultural and Forestry Uses
Agriculture
2. Civic Uses
Day Care Center *
Park and Ride Facility
Post Office
Public Maintenance and Service Facilities
Public Parks and RecreationalAreas *
Safety Services
Utility Services, Minor
Utility Services, Major *'
3. Office Uses
Financial Institutions >I<
General Office
Laboratories
4. Commercial Uses
1
Automobile Repair Services, Major *
Business Support Services
Business or Trade Schools
Equipment Sales and Rental *
Laundry
5. Industrial Uses
Custom Manufacturing *
Industry, Type I
Landfill, Rubble *
Recycling Centers and Stations *
Transportation Terminal
Truck Terminal
Warehousing and Distribution
6. Miscellaneous Uses
Amateur Radio Tower *
Parking Facilities *
(B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An
asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV,
Use and Design Standards, for those specific uses.
1. Commercial Uses
Commercial Indoor Sports and Recreation
Mini-warehouse *
Surplus Sales
Truck Stop *
2. Industrial Uses
Com posting *
Resource Extraction *
Transfer Station *
3. Miscellaneous Uses
Aviation Facilities, Private *
Broadcasting Tower *
Outdoor Gatherings *
(Ord. No. 82493-8, ~ 2,8-24-93; Ord. No. 042297, ~ 1,4-22-97; Ord. No. 042799-11, S 2,4-27-
99)
Sec. 30-61-3. Site Development Regulations.
General Standards. For additional, modified, or more stringent standards for specific uses, see
Article IV, Use and Design Standards.
2
(A)Minimum lot requirements.
I. Lots served by private well and sewage disposal system;
a. Area: 1 acre (43,560 square feet).
b. Frontage: 100 feet on a publicly owned and maintained street.
2. Lots served by either public sewer or water, or both:
a. Area: 15,000 square feet.
b. Frontage: 75 feet on a publicly owned and maintained street.
(B)Minimum setback requirements.
I. Front yard: 30 feet, or 20 feet when all parking is located behind the front building line.
2. Side yard:
a. Principal structures: 10 feet.
b. Accessory structures: behind front building line and 3 feet from side line.
3. Rear yard:
a. Principal structures: 15 feet.
b. Accessory structures: 3 feet.
4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets.
(C)Maximum height of structures.
I. Height limitations:
a. All structures: When adjoining property zoned Residential, 45 feet, including rooftop
mechanical equipment. The maximum height may be increased provided each required yard
(side, rear, or buffer yard) adjoining a Residential district is increased two feet for each foot in
height over 45 feet. This distance shall be measured from the portion of the structure which
exceeds 45 feet. In all other locations the height is unlimited.
(D)Maximum coverage.
1. Building coverage: 50 percent of the total lot area.
2. Lot coverage: 90 percent of the total lot area.
(Ord. No. 42694-12, S 9,4-26-94)
SEe. 30-62. 1-2 INDUSTRIAL DISTRICT.
Sec. 30-62-1. Purpose.
(A) The purpose of the 1-2, industrial district is to provide areas within the urban service area
which contain existing more intensive industrial uses or are suitable for such activities. These
areas coincide with the principal industrial land use category contained in the community plan
and are designated based on the suitability of the land in terms of slope and freedom from
flooding and the relative remoteness and absence of substantial residential development which
could be adversely affected by such development. In addition, the availability of adequate sewer
and water capacity, access to arterial road network, and proximity to rail and airport facilities or
the interstate highway system are major considerations. Distributing these areas around the
county in a planned manner to create employment centers within close proximity to residential
growth areas and reduce heavy traffic generation of industrial uses is encouraged.
3
(Ord. No. 042799-11, S 1 f., 4-27-99)
Sec. 30-62-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable requirements
contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent
standards are listed in Article IV, Use and Design Standards, for those specific uses.
1. Agricultural and Forestry Uses
Agriculture
2. Civic Uses
Day Care Center *
Park and Ride Facility
Post Office
Public Maintenance and Service Facilities
Public Parks and Recreational Areas *
Safety Services
Utility Services, Minor
Utility Services, Major *
3. Office Uses
Financial Institutions *
General Office
Laboratories
4. Commercial Uses
Automobile Repair Services, Major *
Business Support Services
Business or Trade Schools
Equipment Sales and Rental >I<
Laundry
5. Industrial Uses
Construction Yards *
Custom Manufacturing *
Industry, Type I and Type II
Landfill, Rubble *
Meat Packing and Related Industries
Railroad Facilities
Recycling Centers and Stations *
Scrap and Salvage Services *
Transfer Station *
Transportation Terminal
Truck Terminal
Warehousing and Distribution
4
6. Miscellaneous Uses
Amateur Radio Tower *
Parking Facilities *
(B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An
asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV,
Use and Design Standards, for those specific uses.
I. Commercial Uses
Commercial Indoor Sports and Recreation
Mini-warehouse *
Surplus Sales
Truck Stop *
2. Industrial Uses
Asphalt Plant *
Composting *
Industry, Type III *
Resource Extraction *
3. Miscellaneous Uses
A viation Facilities, Private *
Broadcasting Tower *
Outdoor Gatherings *
(Ord. No. 82493-8, S 2, 8-24-93; Ord. No. 042297-14, S 1,4-22-97; Ord. No. 042799-11, S 2,4-
27-99)
Sec. 30-62-3. Site Development Regulations.
General Standards. For additional, modified, or more stringent standards for specific uses, see
Article IV, Use and Design Standards.
(A)Minimum lot requirements.
I. Lots served by private well and sewage disposal system;
a. Area: I acre (43,560 square feet).
b. Frontage: 100 feet on a publicly owned and maintained street.
2. Lots served by either public sewer or water, or both:
a. Area: 20,000 square feet.
b. Frontage: 100 feet on a publicly owned and maintained street.
(B)Minimum setback requirements.
I. Front yard: 30 feet, or 20 feet when all parking is located behind the front building line.
2. Side yard:
a. Principal structures: 10 feet.
b. Accessory structures: behind front building line and 3 feet from side line.
5
3. Rear yard:
a. Principal structures: 15 feet.
b. Accessory structures: 3 feet.
4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets.
(C)Maximum height of structures.
1. Height limitations:
a. All structures: When adjoining property zoned Residential, 75 feet, including rooftop
mechanical equipment. The maximum height may be increased provided each required yard
(side, rear, or buffer yard) adjoining a Residential district is increased two feet for each foot in
height over 75 feet. This distance shall be measured from the portion of the structure which
exceeds 75 feet. In all other locations the height is unlimited.
(D)Maximum coverage.
I. Building coverage: 75 percent of the total lot area.
2. Lot coverage: 90 percent of the total lot area.
(Ord. No. 42694-12, S 9, 4-26-94)
6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2007
ORDINANCE AMENDING THE ROANOKE COUNTY ZONING
ORDINANCE, SECTIONS 30-61-2 AND 30-62-2, 1-1 INDUSTRIAL
DISTRICT AND 1-2 INDUSTRIAL DISTRICT, TO INCLUDE PUBLIC
PARKS AND RECREATIONAL AREAS AS A PERMITTED USE
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That Section 30-61-2 and 30-62-2 of the Roanoke County Zoning
Ordinance be amended to read and provide as follows:
Sec. 30-61-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable requirements
contained in this ordinance. An asterisk (*) indicates additional, modified or more
stringent standards are listed in Article IV, Use and Design Standards, for those
specific uses.
* * * *
2. Civic Uses
Day Care Center *
Park and Ride Facilities
Post Office
Public Maintenance and Service Facilities
Public Parks and Recreational Areas*
Safety Service
Utility Services, Minor*
Utility Services, Major*
* * * *
Sec. 30-62-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable requirements
contained in this ordinance. An asterisk (*) indicates additional, modified or more
stringent standards are listed in Article IV, Use and Design Standards, for those
specific uses.
* * * *
2. Civic Uses
Day Care Center *
Park and Ride Facilities
Post Office
Public Maintenance and Service Facilities
Public Parks and Recrea.1ional Areas*
Safety Service
Utility Services, Minor*
Utility Services, Major*
* * * *
2. That this ordinance shall be in full force and effect from and after its passage.
2
ACTION NO.
ITEM G ~ 1..9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
First reading of an ordinance to amend the Roanoke County
zoning ordinance to update the County's floodplain
ordinance
SUBMITTED BY:
Philip Thompson
Deputy Director of Planning
Elmer Hodge ~ ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
As part of the Federal Emergency Management Agency's (FEMA) map modernization
process, the County entered into an agreement with FEMA to update its floodplain
ordinance once a flood insurance study (FIS) and flood insurance rate map (FIRM) were
completed. The study and map have been completed. As part of the process, the
County's floodplain ordinance was also reviewed by the National Flood Insurance
Program (NFIP) state coordinator and certain changes were recommended. In June,
the County received a letter (attached) from FEMA stating that the floodplain ordinance
had to be amended by September 28, 2007.
The proposed amendment to the Floodplain Overlay (FO) District changes the date of
the Flood Insurance Study to September 28, 2007, and adds a special floodplain
designation to the overlay district. The Planning Commission held a public hearing on
the proposed amendment on August 7, 2007, and recommended approval of the
proposed amendment. The second reading and public hearing of the proposed
amendment will be held on August 28,2007.
FISCAL IMPACT:
None.
ALTERNATIVES:
1. Approve first reading of a zoning ordinance amendment to update the County's
floodplain ordinance.
2. Take no action at this time.
STAFF RECOMMENDATION:
Staff recommends Alternative #1.
2
.~
u.s. Department of Homeland Security
500 C Street, SW
Washington, DC 20472
FEMA
CER TIFIED MAIL
RETURN RECEIPT REQUESTED JUN 2 2 2007
Elmer C. Hodge
County Administrator, Roanoke County
Post Office Box 29800
Roanoke, Virginia 24018
Dear Mr. Hodge:
I commend you for the efforts that have been put forth in implementing the floodplain management
measures for Roanoke County, Virginia, to participate in the National Flood Insurance Program
(NFIP). As you implement these measures, I want to emphasize the following:
a Flood Insurance Study (FIS) and Flood Insurance Rate Map (FIRM) have been
completed for your community;
the FIS and FIRM will become effective on September 28, 2007; and
by the FIS and FIRM effective date, the Department of Homeland Security's Federal
Emergency Management Agency (FEMA) Regional Office is required. to approve the
legally enforceable floodplain management measures your community adopts in
accordance with 44 Code of Federal Regulations Section 60.3(d).
As noted in FEMA's letter dated. March 28,2007, no significant changes have been made to the
flood hazard data on the Preliminary and/or revised Preliminary copies of the FIRM for
Roanoke County. Therefore, Roanoke County should use the Preliminary and/or revised
Preliminary copies of the FIRM as the basis for adopting the required floodplain management
measures. Final printed copies of the FIRM for Roanoke County will be sent to you within the next
few months.
If you encounter difficulties in enacting the measures, I recommend you contact the Virginia
Department of Conservation and Recreation. You may contact Bill Browning, the NFIP State
Coordinator, by telephone at (804) 786-3914, in writing at 203 Governor Street, Suite 206,
Richmond, Virginia 23219, or by electronic mail at bill.browning@dcLvirginia.gov.
The FEMA Regional staff in Philadelphia, Pennsylvania, is also available to provide technical
assistance and guidance in the development of floodplain management measures. The adoption of
compliant floodplain management measures will provide protection for Roanoke County and will
ensure its participation in the NFIP. The Regional Office may be contacted by telephone at
(215) 93 I -5608 or in writing. Please send your written inquiries to the Director, Federal Insurance
and Mitigation Division, FEMA Region III, at 615 Chestnut Street, One Independence Mall,
6th Floor, Philadelphia, Pennsylvania 19106.
www.ferna.gov
Elmer C. HodlSe
JUN 2 t 2007
Page 2
You may have already contacted the NFIP State Coordinator and/or the FE1viA Regional Office, and
may be in the final adoption process or r~cent1y adopted the appropriate measures. However, in the
event your conunnnity has not adopted the appropriate measures, this letter is FEMA's official
notification that you only have until September 28,2007, to adopt and/or submit a floodplain
management ordinance that meets or exceeds the minimum NFIP requirements, and request approval
from the FEMA Regional Office by the effective date. Your community's adopted measures will be
reviewed upon receipt and the FEMA Regional Office will notify you when the measures are
approved.
I appreciate your cooperation to ensure that your conununity's floodplain management measures are
approved by the FEMA Regional OffIce by the FIRM effective date. Your compliance with these
mandatory program requirements will enable your community to avoid suspension from the NFIP.
Sincerely,
4)~.j. M~
David I. Maurstad
Assistant Administrator
Mitigation
cc: Jonathan Sarubbi, Regional Director, FEMA Region III
Bill Browning, NFIP State Coordinator, Virginia Department of Conservation and
Recreation
Georgia Simpson, P.E., Assistant director ofConununity Development) Roanoke County
Section 30-74 FO Floodplain Overlay District - 1st Revision - 070907
SEC. 30-74. FO FLOODPLAIN OVERLAY DISTRICT.
Sec. 30-74-1. Purpose.
(A) The purpose of these floodplain provisions is to prevent the following hazards:
1. The loss of life and property;
2. The creation of health and safety hazards;
3. The disruption of commerce and governmental services;
4. The extraordinary and unnecessary expenditure of public funds for flood protection
and relief; and,
5. The impairment of the tax base.
(8) These provisions are designed to accomplish the above purposes by:
1. Regulating uses, activities, and development which, acting alone or in combination
with other existing or future uses, activities, and development, will cause unacceptable
increases in flood heights, velocities, and frequencies;
2. Restricting or prohibiting certain uses, activities, and development from locating
within areas subject to flooding;
3. Requiring all those uses, activities, and developments that do occur in flood-prone
areas to be protected and/or floodproofed against flooding and flood damage;
4. Protecting individuals from buying lands and structures which are unsuited for
intended purposes because of flood hazards.
Sec. 30-74-2. Applicability and Administration.
(A) These provisions shall apply to all lands within the jurisdiction of Roanoke County
and identified as being within a floodplain, as stipulated in this section.
(8) These provisions shall supersede any regulations currently in effect in floodplain
areas. Where conflict exists between these provisions and those of any underlying
zoning district, the more restrictive provisions shall apply.
(C) In the event any provision concerning a floodplain area is declared inapplicable as a
result of any legislative or administrative actions or judicial discretion, the basic
underlying zoning district provisions shall remain applicable.
Sec. 30-74-3. Compliance.
(A) No land shall hereafter be developed and no structure shall be located, relocated,
constructed, enlarged, or structurally altered except in full compliance with the terms and
provisions of this section and any other applicable ordinances and regulations which
apply to uses within the jurisdiction of this section.
Sec. 30-74-4. Delineation of Areas.
(A) The various floodplain areas shall include areas subject to inundation by waters of
the 1 DO-year flood. The primary basis for the delineation of these areas shall be the
Flood Insurance Study for Roanoke County prepared by the Federal Emergency
Management Agency, dated February 1, 2005 Seiiternber 28, 2007, as amended.
These areas are more specifically defined as follows:
1. The Floodway is delineated for purposes of this section using the criteria that a
certain area within the floodplain must be capable of carrying the waters of the 1 DO-year
flood without increasing the water surface elevation of that flood more than one foot at
any point. These Floodways are specifically defined in Table 4 of the above referenced
Flood Insurance Study and shown on the Flood Insurance Rate Map accompanying that
study.
Section 30-74 FO Floodplain Overlay District - 1 st Revision - 070907
2. The Flood-Fringe shall be that area of the 100-year floodplain not included in the
Floodway. The basis for the outermost boundary of the Flood-Fringe shall be the 100-
year flood elevations contained in the flood profiles of the above referenced Flood
Insurance Study and as shown on the Flood Insurance Rate Map accompanying the
study.
3. The Special F/oodplai".shal1lJethoseareasldentified asan,AEZone .onthe
maps accompanying the .. f/?o~ln~tlrance Sttlc:lY lO,...."'YtJ;~h one, hundt~d. {1f!Ohyear
flood, elevations have been'" provided but. forwhicl1no f1oodwa}1' has . been
delineated.
d-:- 4. The Approximated Floodplain shall be those floodplain areas shown on the flood
insurance rate map for which no detailed flood profiles or elevations are provided, and all
other floodplain areas where the drainage area is greater than 100 acres. Where the
specific 100-year flood elevation cannot be determined for this area using other sources
of data such the U.S. Army Corps of Engineers, Floodplain Information Reports, U.S.
Geological Survey Flood Prone Quadrangles, etc., then the applicant for the proposed
use, development andlor activity shall determine this elevation in accordance with
hydrologic and hydraulic engineering techniques. Hydrologic and hydraulic analyses
shall be undertaken only by professional engineers or others of demonstrated
qualifications, who shall certify that the technical methods used correctly reflect currently
accepted technical concepts. Calculations for the design flood shall be related to existing
land use and potential development under existing zoning. Studies, analyses,
computations, etc., shall be submitted in sufficient detail to allow a thorough review by
the director of community development.
(Ord. No. 92893-18, 9 1, 9-28-93; Ord. No. 42694-12, 9 10, 4-26-94; Ord. No. 92695-18,
~ 1, 9-26-95; Ord. No. 042799-11, 91c., 4-27-99; Ord. No. 012505-4, 9 1, 1-25-05)
Sec. 30-74-5. Creation of Overlay.
(A) The floodplain areas described above shall be an overlay to the existing underlying
zoning districts as shown on the Official Zoning Map, and as such, the provisions for the
floodplain areas shall serve as a supplement to the underlying zoning district provisions.
(8) The boundaries of the floodplain areas are established as shown on the Flood
Insurance Rate Map which is declared to be part of this chapter and which shall be kept
on file in the office of the administrator.
(Ord. No. 92893-18, 9 1, 9-28-93)
Sec. 30-74-6. Floodplain Boundary Changes and Interpretation.
(A) The delineation of any of the floodplain areas may be revised by the board of
supervisors where natural or manmade changes have occurred and/or made detailed
studies conducted or undertaken by the U.S. Army Corps of Engineers or other qualified
agency, or an individual documents the need for such change. However, prior to any
such change, approval must be obtained from the Federal Insurance Administration.
(8) Initial interpretations of the boundaries of the floodplain areas shall be made by the
administrator. Should a dispute arise concerning the boundaries of any of the floodplain
areas, the board of zoning appeals shall make the necessary determination. The person
questioning or contesting the location of the floodplain area boundary shall be given an
opportunity to present his case to the board of zoning appeals and to submit technical
evidence. Procedures for such appeals shall be as outlined in Section30-24 of this
ordinance.
Sec. 30-74-7. Floodplain Area Provisions, Generally.
2
Section 30-74 FO Floodplain Overlay District - 1st Revision - 070907
(A) All uses, activities, and development occurring within any floodplain area shall be
undertaken only upon the issuance of a zoning permit. Such development shall be
undertaken only in strict compliance with the provisions of this section and with all other
applicable codes and ordinances such as the Virginia Uniform Statewide Building Code
and the Roanoke County Subdivision Ordinance. Prior to the issuance of any such
permit, the administrator shall require all applications to include compliance with all
applicable state and federal laws.
(B) Under no circumstances shall any use, activity, and/or development adversely affect
the capacity of the channels or floodways or any watercourse, drainage ditch, or any
other drainage facility or system. Prior to any proposed alteration or relocation of any
channels or floodways of any watercourse, stream, etc., within Roanoke County,
approval shall be obtained from the Virginia Department of Environmental Quality,
Division of Water. Further, notification of the proposal shall be given to all affected
adjacent jurisdictions. Copies of such notification shall be forwarded to the Virginia
Department of Environmental Quality, Division of Water, the State Department of
Intergovernmental Affairs, and the Federal Insurance Administration.
(C) The lowest floor elevation of any new residential structure constructed within a
floodplain area shall be at least two (2) feet above base flood elevation. The lowest floor
elevation of any new non-residential structure constructed within a floodplain area shall
be at least one (1) foot above base flood elevation, unless such structure is
floodproofed. In addition, no existing structure shall be modified, expanded or enlarged
unless the new construction complies with this standard.
(D) All applications for development in the floodplain district and all building permits
issued for the floodplain shall incorporate the following information:
1. For structures to be elevated, the elevation of the lowest floor (including basement).
2. For structures to be floodproofed (nonresidential only), the elevation to which the
structure will be floodproofed.
3. The elevation of the one hundred-year flood.
4. Topographic information showing existing and proposed ground elevations.
(E) For all new subdivisions which adjoin or include floodplain areas identified in the
flood insurance study, the base flood elevation shall be shown on the final record plat.
(F) All recreational vehicles located in a FEMA designated floodplain shall either:
1. Be on site for fewer than one hundred eighty (180) consecutive days, be fully
licensed and inspected, and ready for highway use; or
2. Meet the minimum requirements for placement and the elevation and anchoring
requirements for manufactured homes as contained in the Virginia Uniform Statewide
Building Code.
A recreational vehicle is ready for highway use if it is on its wheels or jacking system, is
attached to the site only be quick disconnect type utilities and security devices, and has
no permanently attached additions.
(Ord. No. 42694-12, ~ 11, 4-26-94; Ord. No. 92695, ~ 1, 9-26-95)
Sec. 30-74-8. Floodway Development Regulations.
(A) In the floodway no development shall be permitted except where the effect of such
development on flood heights is fully offset by accompanying improvements which have
been approved by all appropriate authorities as required above.
(B) The placement of any manufactured home, except in an existing manufactured home
park within the floodway is specifically prohibited.
(C) In the f1oodway, the following uses, types and activities are permitted provided that
(1) they are in compliance with the provisions of the underlying zoning district, (2) are not
3
Section 30-74 FO Floodplain Overlay District - 1st Revision - 070907
prohibited by any other ordinance and (3) no specific land use requires any type of
structure, fill, or storage of materials and equipment:
1. Agricultural
2. Public Parks and Recreational Areas
3. Outdoor Sports and Recreation
4. Golf Courses
5. Accessory residential uses such as yard areas, gardens, play areas, and loading
areas.
6. Accessory industrial and commercial uses such as yard areas, parking and loading
areas, airport landing strips, etc.
(0) The following uses and activities may be permitted by Special Use pursuant to
Section 30-19 of this ordinance provided that they are in compliance with the provisions
of the underlying zoning district and are not prohibited by this or any other ordinance:
1. Structures (except for manufactured homes) accessory to the uses and activities by
right, above.
2. Certain utilities and public facilities and improvements such as pipe lines, water and
sewage treatment plants, and other similar or related uses.
3. Water-related uses and activities such as marinas, docks, wharves, piers, etc.
4. Extraction of sand, gravel, and other materials (where no increase in level of flooding
or velocity is caused thereby).
5. Storage of materials and equipment provided that they are not buoyant, flammable
or explosive, and are not subject to major damage by flooding, or provided that such
material and equipment is firmly anchored to prevent flotation or movement, and/or can
be readily removed from the area within the time available after flood warning.
6. Other similar uses and activities provided they cause no increase in flood heights
and/or velocities. All uses, activities, and structural development, shall be undertaken in
strict compliance with the flood-proofing provisions contained in all other applicable
codes and ordinances.
Sec. 30-74-9. Flood-Fringe,SpeciaIFloodplain and Approximated
Floodplain Development Regulations.
(A) In the flood-fringe,specfiafflboClplain and approximated floodplain the development
and/or use of land shall be permitted in accordance with the regulations of the underlying
zoning district provided that all such uses, activities, and/or development shall be
undertaken in strict compliance with the floodproofing and related provisions contained
in the Virginia Uniform Statewide Building Code and all other applicable codes and
ordinances.
However, in the special floodplain and the approximated floodplain areas the applicant
and/or developer shall evaluate the effects of the proposed development and/or use of
land on the floodplain with current hydrologic and hydraulic engineering techniques. The
applicant and/or developer shall submit studies, analysis, computations, etc. to show the
delineation of a floodway based on the requirement that all existing and future
development not increase the 1 DO-year flood elevation more than one (1) foot at any
point. The engineering principle, equal reduction of conveyance, shall be used to make
the determination of increased flood height.
Sec. 30-74-10. Procedures for Special Uses in Floodways.
(A) Any use listed as permitted with a special use in a floodway shall be allowed only
after application to the county board of supervisors. All such applications shall be
reviewed pursuant to the procedures outlined in section 30-19 of this ordinance. In
4
Section 30-74 FO Floodplain Overlay District - 1st Revision - 070907
addition to information required by section 30-19, all such application shall include the
following:
1. Plans in triplicate drawn to scale not less than 1" to 1 00' horizontally showing the
location, dimensions, and contours (at five-foot intervals) of the lot, existing and
proposed structures, fill, storage areas, water supply, sanitary facilities, and relationship
of the floodway to the proposal.
2. A typical valley cross-section as necessary to adequately show the channel of the
stream, elevation of land areas adjoining each side of the channel, cross-sectional areas
to be occupied by the proposed development, and 1 OO-year flood elevation.
3. A profile showing the slope of the bottom of the channel or flow line of the stream.
4. A summary report, prepared by professional engineers or others of demonstrated
qualifications, evaluating the proposed project in relation to flood heights and velocities;
the seriousness of flood damage to the use; and other pertinent technical matters.
5. A list of names and addresses of adjoining property owners.
(8) In acting upon such applications, the planning commission and the county board of
supervisors shall consider all relevant factors specified in other sections of this
ordinance and:
1. The danger to life and property due to increased flood heights or velocities caused
by encroachments. No special use shall be granted for any proposed use, development,
or activity within the floodway that will cause any increase in flood levels during the 100-
year flood.
2. The danger that materials may be swept on to other lands or downstream to the
injury of others.
3. The proposed water supply and sanitation systems and the ability of these systems
to prevent disease, contamination, and unsanitary conditions.
4. The susceptibility of the proposed facility and its contents to flood damage and the
effect of such damage on the individual owners.
5. The importance of the services provided by the proposed facility to the county.
6. The requirements of the facility for a waterfront location.
7. The availability of alternative locations not subject to flooding for the proposed use.
8. The compatibility of the proposed use with existing development and development
anticipated in the foreseeable future.
9. The relationship of the proposed use to the community plan and floodplain
management program for the county.
10. The safety of access to the property in times of flood for ordinary and emergency
vehicles.
11. Such other factors which are relevant to the purpose of this Section.
(Ord. No. 042799-11, ~ 1f., 4-27-99)
Sec. 30-74-11. Variances.
(A) The board of zoning appeals may consider variances to the requirements of this
section, under the following guidelines and conditions:
1. Variances may not be considered within any floodway if any increase in flood levels
during the 100-year flood would result.
2. Variance requests may be granted for the reconstruction, rehabilitation, or
restoration of structures listed on the National Register of Historic Places or a State
Inventory of Historic Places without regard to the procedures set forth in this section.
3. Variances may be considered for new construction and substantial improvements to
be erected on a lot contiguous and surrounded by lots with existing structures
constructed below the 1 OO-year flood level using the guidelines set forth in Section 30-
74-10(8) above.
5
Section 30-74 FO Floodplain Overlay District - 1st Revision - 070907
(B) The board of zoning appeals may refer any application and accompanying
documentation pertaining to any request for a variance to any engineer or other qualified
person or agency for technical assistance in evaluating the proposed project in relation
to flood heights and velocities, and the adequacy of the plans for protection and other
related matters. Variances shall only be issued after the board of zoning appeals has
determined that the granting of such will not result in:
1. Unacceptable or prohibited increases in flood heights;
2. Additional threats to public safety;
3. Extraordinary public expense;
4. Creation of nuisances;
5. Fraud or victimization of the public; or,
6. Conflict with local laws or ordinances.
Variances shall only be issued after the board of zoning appeals has determined that the
variance will be the minimum relief to any hardship.
(C) The board of zoning appeals shall notify the applicant for a variance, in writing, that
the issuance of a variance to construct a structure below the 1 DO-year flood elevation (a)
increases the risks to life and property, and (b) will result in increased premium rates for
flood insurance. A record of the above notification as well as all variance actions,
including justification for their issuance, shall be maintained and any variances which are
issued shall be noted in the annual report submitted to theFederal Insurance
Administration.
Sec. 30-74-12. Existing Structures in Floodplain Areas.
(A) A structure or use of a structure or premises which lawfully existed before the
enactment of these provisions, but which is not in conformity with these provisions may
be continued subject to the following conditions:
1. Existing structures and/or uses located in the floodway shall not be expanded or
enlarged (unless the effect of the proposed expansion or enlargement on flood heights is
fully offset by accompanying improvements).
2. Any modification, alteration, repair, reconstruction, or improvement of any kind to a
structure and/or use located in any floodplain area to an extent or amount of fifty (50)
percent or more of its market value, shall be undertaken only in full compliance with the
Virginia Uniform Statewide Building Code.
(Ord. No. 92695-18, S 1, 9-26-95)
Sec. 30-74-13. Liability.
(A) The degree of flood protection sought by the provisions of this section is considered
reasonable for regulatory purposes and is based on acceptable engineering methods of
study. Larger floods may occur on rare occasions. Flood heights may be increased by
manmade or natural causes, such as ice jams and bridge openings restricted by debris.
This section does not imply that areas outside floodplain areas, or that land uses
permitted within such areas, will be free from flooding or flood damages.
(B) This ordinance shall not create liability on the part of Roanoke County or any officers
or employee thereof for any flood damages that result from reliance on this ordinance or
any administrative decision lawfully made thereunder.
6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2007
ORDINANCE AMENDING SEC. 30-74. FLOODPLAIN OVERLAY
DISTRICT.
BE IT ORDAINDED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That Section 30-74 Floodplain Overlay District be amended to read and
provide as follows:
Sec. 30-74-1. Purpose.
(A) The purpose of these floodplain provisions is to prevent the following hazards:
1. The loss of life and property;
2. The creation of health and safety hazards;
3. The disruption of commerce and governmental services;
4. The extraordinary and unnecessary expenditure of public funds for flood protection
and relief; and,
5. The impairment of the tax base.
(B) These provisions are designed to accomplish the above purposes by:
1. Regulating uses, activities, and development which, acting alone or in combination
with other existing or future uses, activities, and development, will cause unacceptable
increases in flood heights, velocities, and frequencies;
2. Restricting or prohibiting certain uses, activities, and development from locating
within areas subject to flooding;
3. Requiring all those uses, activities, and developments that do occur in flood-prone
areas to be protected and/or floodproofed against flooding and flood damage;
4. Protecting individuals from buying lands and structures which are unsuited for
intended purposes because of flood hazards.
Sec. 30-74-2. Applicability and Administration.
(A) These provisions shall apply to all lands within the jurisdiction of Roanoke County
and identified as being within a floodplain, as stipulated in this section.
(8) These provisions shall supersede any regulations currently in effect in floodplain
areas. Where conflict exists between these provisions and those of any underlying
zoning district, the more restrictive provisions shall apply.
(C) In the event any provision concerning a floodplain area is declared inapplicable as a
result of any legislative or administrative actions or judicial discretion, the basic
underlying zoning district provisions shall remain applicable.
Sec. 30-74-3. Compliance.
(A) No land shall hereafter be developed and no structure shall be located, relocated,
constructed, enlarged, or structurally altered except in full compliance with the terms
and provisions of this section and any other applicable ordinances and regulations
which apply to uses within the jurisdiction of this section.
Sec. 30-74-4. Delineation of Areas.
(A) The various floodplain areas shall include areas subject to inundation by waters of
the 1 DO-year flood. The primary basis for the delineation of these areas shall be the
Flood Insurance Study for Roanoke County prepared by the Federal Emergency
Management Agency, dated Fgl)fl.t5tSj'~;~~(1J~'SepteQ!~~~>:?~~ 2007, as amended.
These areas are more specifically defined as follows:
2
1. The Floodway is delineated for purposes of this section using the criteria that a
certain area within the floodplain must be capable of carrying the waters of the 1 DO-year
flood without increasing the water surface elevation of that flood more than one foot at
any point. These Floodways are specifically defined in Table 4 of the above referenced
Flood Insurance Study and shown on the Flood Insurance Rate Map accompanying that
study.
2. The Flood-Fringe shall be that area of the 1 DO-year floodplain not included in the
Floodway. The basis for the outermost boundary of the Flood-Fringe shall be the 100-
year flood elevations contained in the flood profiles of the above referenced Flood
Insurance Study and as shown on the Flood Insurance Rate Map accompanying the
study.
3. The SpeciaiFlooClplain.shalibefhose areas identifieri as an AE: .zone on the
maps accOmpanying the Flood Insurance Study for which one hundred(100)~ear
.~:- . ',: "". :.:. "':" ",. -.. -.",' ", ',: ... ...... , , '" .
flood elevations have been provided but. for which no f/oodway has been
delineated.
J-:. 4. The Approximated Floodplain shall be those floodplain areas shown on the flood
insurance rate map for which no detailed flood profiles or elevations are provided, and
all other floodplain areas where the drainage area is greater than 100 acres. Where the
specific 1 DO-year flood elevation cannot be determined for this area using other sources
of data such the U.S. Army Corps of Engineers, Floodplain Information Reports, U.S.
Geological Survey Flood Prone Quadrangles, etc., then the applicant for the proposed
use, development and/or activity shall determine this elevation in accordance with
hydrologic and hydraulic engineering techniques. Hydrologic and hydraulic analyses
3
shall be undertaken only by professional engineers or others of demonstrated
qualifications, who shall certify that the technical methods used correctly reflect
currently accepted technical concepts. Calculations for the design flood shall be related
to existing land use and potential development under existing zoning. Studies, analyses,
computations, etc., shall be submitted in sufficient detail to allow a thorough review by
the director of community development.
(Ord. No. 92893-18, S 1, 9-28-93; Ord. No. 42694-12, S 10, 4-26-94; Ord. No. 92695-
18, S 1,9-26-95; Ord. No. 042799-11, S 1c., 4-27-99; Ord. No. 012505-4, S 1,1-25-05)
Sec. 30-74-5. Creation of Overlay.
(A) The floodplain areas described above shall be an overlay to the existing underlying
zoning districts as shown on the Official Zoning Map, and as such, the provisions for the
floodplain areas shall serve as a supplement to the underlying zoning district provisions.
(B) The boundaries of the floodplain areas are established as shown on the Flood
Insurance Rate Map which is declared to be part of this chapter and which shall be kept
on file in the office of the administrator.
(Ord. No. 92893-18, S 1,9-28-93)
Sec. 30-74-6. Floodplain Boundary Changes and Interpretation.
(A) The delineation of any of the floodplain areas may be revised by the board of
supervisors where natural or man made changes have occurred and/or made detailed
studies conducted or undertaken by the U.S. Army Corps of Engineers or other qualified
agency, or an individual documents the need for such change. However, prior to any
such change, approval must be obtained from the Federal Insurance Administration.
4
(B) Initial interpretations of the boundaries of the floodplain areas shall be made by the
administrator. Should a dispute arise concerning the boundaries of any of the floodplain
areas, the board of zoning appeals shall make the necessary determination. The person
questioning or contesting the location of the floodplain area boundary shall be given an
opportunity to present his case to the board of zoning appeals and to submit technical
evidence. Procedures for such appeals shall be as outlined in Section30-24 of this
ordinance.
Sec. 30-74-7. Floodplain Area Provisions, Generally.
(A) All uses, activities, and development occurring within any floodplain area shall be
undertaken only upon the issuance of a zoning permit. Such development shall be
undertaken only in strict compliance with the provisions of this section and with all other
applicable codes and ordinances such as the Virginia Uniform Statewide Building Code
and the Roanoke County Subdivision Ordinance. Prior to the issuance of any such
permit, the administrator shall require all applications to include compliance with all
applicable state and federal laws.
(B) Under no circumstances shall any use, activity, and/or development adversely affect
the capacity of the channels or floodways or any watercourse, drainage ditch, or any
other drainage facility or system. Prior to any proposed alteration or relocation of any
channels or floodways of any watercourse, stream, etc., within Roanoke County,
approval shall be obtained from the Virginia Department of Environmental Quality,
Division of Water. Further, notification of the proposal shall be given to all affected
adjacent jurisdictions. Copies of such notification shall be forwarded to the Virginia
5
Department of Environmental Quality, Division of Water, the State Department of
Intergovernmental Affairs, and the Federal Insurance Administration.
(C) The lowest floor elevation of any new residential structure constructed within a
floodplain area shall be at least two (2) feet above base flood elevation. The lowest floor
elevation of any new non-residential structure constructed within a floodplain area shall
be at least one (1) foot above base flood elevation, unless such structure is
floodproofed. In addition, no existing structure shall be modified, expanded or enlarged
unless the new construction complies with this standard.
(0) All applications for development in the floodplain district and all building permits
issued for the floodplain shall incorporate the following information:
1. For structures to be elevated, the elevation of the lowest floor (including basement).
2. For structures to be floodproofed (nonresidential only), the elevation to which the
structure will be floodproofed.
3. The elevation of the one hundred-year flood.
4. Topographic information showing existing and proposed ground elevations.
(E) For all new subdivisions which adjoin or include floodplain areas identified in the
flood insurance study, the base flood elevation shall be shown on the final record plat.
(F) All recreational vehicles located in a FEMA designated floodplain shall either:
1. Be on site for fewer than one hundred eighty (180) consecutive days, be fully
licensed and inspected, and ready for highway use; or
2. Meet the minimum requirements for placement and the elevation and anchoring
requirements for manufactured homes as contained in the Virginia Uniform Statewide
Building Code.
6
A recreational vehicle is ready for highway use if it is on its wheels or jacking system, is
attached to the site only be quick disconnect type utilities and security devices, and has
no permanently attached additions.
(Ord. No. 42694-12, S 11,4-26-94; Ord. No. 92695, S 1, 9-26-95)
Sec. 30-74-8. Floodway Development Regulations.
(A) In the floodway no development shall be permitted except where the effect of such
development on flood heights is fully offset by accompanying improvements which have
been approved by all appropriate authorities as required above.
(8) The placement of any manufactured home, except in an existing manufactured
home park within the floodway is specifically prohibited.
(C) In the floodway, the following uses, types and activities are permitted provided that
(1) they are in compliance with the provisions of the underlying zoning district, (2) are
not prohibited by any other ordinance and (3) no specific land use requires any type of
structure, fill, or storage of materials and equipment:
1. Agricultural
2. Public Parks and Recreational Areas
3. Outdoor Sports and Recreation
4. Golf Courses
5. Accessory residential uses such as yard areas, gardens, play areas, and loading
areas.
6. Accessory industrial and commercial uses such as yard areas, parking and loading
areas, airport landing strips, etc.
7
(0) The following uses and activities may be permitted by Special Use pursuant to
Section 30-19 of this ordinance provided that they are in compliance with the provisions
of the underlying zoning district and are not prohibited by this or any other ordinance:
1. Structures (except for manufactured homes) accessory to the uses and activities by
rig ht, above.
2. Certain utilities and public facilities and improvements such as pipe lines, water and
sewage treatment plants, and other similar or related uses.
3. Water-related uses and activities such as marinas, docks, wharves, piers, etc.
4. Extraction of sand, gravel, and other materials (where no increase in level of
flooding or velocity is caused thereby).
5. Storage of materials and equipment provided that they are not buoyant, flammable
or explosive, and are not subject to major damage by flooding, or provided that such
material and equipment is firmly anchored to prevent flotation or movement, and/or can
be readily removed from the area within the time available after flood warning.
6. Other similar uses and activities provided they cause no increase in flood heights
and/or velocities. All uses, activities, and structural development, shall be undertaken in
strict compliance with the flood-proofing provisions contained in all other applicable
codes and ordinances.
Sec. 30-74-9. Flood-Fringe,~pecralFlQ(jCJplai" and Approximated Floodplain
Development Regulations.
(A) In the flood-fringe, sjiecialt1lJodjilain and approximated floodplain the development
and/or use of land shall be permitted in accordance with the regulations of the
underlying zoning district provided that all such uses, activities, and/or development
8
shall be undertaken in strict compliance with the floodproofing and related provisions
contained in the Virginia Uniform Statewide Building Code and all other applicable
codes and ordinances.
However, intfJ!;$~t;i@(cf1Q}8Cip~i!tij and the approximated floodplain areas the
applicant and/or developer shall evaluate the effects of the proposed development
and/or use of land on the floodplain with current hydrologic and hydraulic engineering
techniques. The applicant and/or developer shall submit studies, analysis,
computations, etc. to show the delineation of a floodway based on the requirement that
all existing and future development not increase the 1 DO-year flood elevation more than
one (1) foot at any point. The engineering principle, equal reduction of conveyance,
shall be used to make the determination of increased flood height.
Sec. 30-74-10. Procedures for Special Uses in Floodways.
(A) Any use listed as permitted with a special use in a floodway shall be allowed only
after application to the county board of supervisors. All such applications shall be
reviewed pursuant to the procedures outlined in section 30-19 of this ordinance. In
addition to information required by section 30-19, all such application shall include the
following:
1. Plans in triplicate drawn to scale not less than 1" to 1 OQ' horizontally showing the
location, dimensions, and contours (at five-foot intervals) of the lot, existing and
proposed structures, fill, storage areas, water supply, sanitary facilities, and relationship
of the floodway to the proposal.
9
2. A typical valley cross-section as necessary to adequately show the channel of the
stream, elevation of land areas adjoining each side of the channel, cross-sectional
areas to be occupied by the proposed development, and 1 DO-year flood elevation.
3. A profile showing the slope of the bottom of the channel or flow line of the stream.
4. A summary report, prepared by professional engineers or others of demonstrated
qualifications, evaluating the proposed project in relation to flood heights and velocities;
the seriousness of flood damage to the use; and other pertinent technical matters.
5. A list of names and addresses of adjoining property owners.
(B) In acting upon such applications, the planning commission and the county board of
supervisors shall consider all relevant factors specified in other sections of this
ordinance and:
1. The danger to life and property due to increased flood heights or velocities caused
by encroachments. No special use shall be granted for any proposed use, development,
or activity within the floodway that will cause any increase in flood levels during the 100-
yea r flood.
2. The danger that materials may be swept on to other lands or downstream to the
injury of others.
3. The proposed water supply and sanitation systems and the ability of these systems
to prevent disease, contamination, and unsanitary conditions.
4. The susceptibility of the proposed facility and its contents to flood damage and the
effect of such damage on the individual owners.
5. The importance of the services provided by the proposed facility to the county.
6. The requirements of the facility for a waterfront location.
10
7. The availability of alternative locations not subject to flooding for the proposed use.
8. The compatibility of the proposed use with existing development and development
anticipated in the foreseeable future.
9. The relationship of the proposed use to the community plan and floodplain
management program for the county.
10. The safety of access to the property in times of flood for ordinary and emergency
vehicles.
11. Such other factors which are relevant to the purpose of this Section.
(Ord. No. 042799-11, S 1f., 4-27-99)
Sec. 30-74-11. Variances.
(A) The board of zoning appeals may consider variances to the requirements of this
section, under the following guidelines and conditions:
1. Variances may not be considered within any floodway if any increase in flood levels
during the 1 OO-year flood would result.
2. Variance requests may be granted for the reconstruction, rehabilitation, or
restoration of structures listed on the National Register of Historic Places or a State
Inventory of Historic Places without regard to the procedures set forth in this section.
3. Variances may be considered for new construction and substantial improvements to
be erected on a lot contiguous and surrounded by lots with existing structures
constructed below the 1 OO-year flood level using the guidelines set forth in Section 30-
74-10(8) above.
(8) The board of zoning appeals may refer any application and accompanYing
documentation pertaining to any request for a variance to any engineer or other
11
qualified person or agency for technical assistance in evaluating the proposed project in
relation to flood heights and velocities, and the adequacy of the plans for protection and
other related matters. Variances shall only be issued after the board of zoning appeals
has determined that the granting of such will not result in:
1. Unacceptable or prohibited increases in flood heights;
2. Additional threats to public safety;
3. Extraordinary public expense;
4. Creation of nuisances;
5. Fraud or victimization of the public; or,
6. Conflict with local laws or ordinances.
Variances shall only be issued after the board of zoning appeals has determined that
the variance will be the minimum relief to any hardship.
(C) The board of zoning appeals shall notify the applicant for a variance, in writing, that
the issuance of a variance to construct a structure below the 1 DO-year flood elevation
(a) increases the risks to life and property, and (b) will result in increased premium rates
for flood insurance. A record of the above notification as well as all variance actions,
including justification for their issuance, shall be maintained and any variances which
are issued shall be noted in the annual report submitted to theFederal Insurance
Administration.
Sec. 30~74-12. Existing Structures in Floodplain Areas.
(A) A structure or use of a structure or premises which lawfully existed before the
enactment of these provisions, but which is not in conformity with these provisions may
be continued subject to the following conditions:
12
1. Existing structures and/or uses located in the floodway shall not be expanded or
enlarged (unless the effect of the proposed expansion or enlargement on flood heights
is fully offset by accompanying improvements).
2. Any modification, alteration, repair, reconstruction, or improvement of any kind to a
structure and/or use located in any floodplain area to an extent or amount of fifty (50)
percent or more of its market value, shall be undertaken only in full compliance with the
Virginia Uniform Statewide Building Code.
(Ord. No. 92695-18, S 1, 9-26-95)
Sec. 30-74-13. Liability.
(A) The degree of flood protection sought by the provisions of this section is considered
reasonable for regulatory purposes and is based on acceptable engineering methods of
study. Larger floods may occur on rare occasions. Flood heights may be increased by
manmade or natural causes, such as ice jams and bridge openings restricted by debris.
This section does not imply that areas outside floodplain areas, or that land uses
permitted within such areas, will be free from flooding or flood damages.
(B) This ordinance shall not create liability on the part of Roanoke County or any officers
or employee thereof for any flood damages that result from reliance on this ordinance or
any administrative decision lawfully made thereunder.
2. That this ordinance shall be in effect from and after its adoption.
13
ACTION NO.
ITEM NO.
\...\ - ,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
Second reading ot an ordinance authorizing the relocation ot
an electric line at Camp Roanoke and granting ot a right-ot-
way easement through property owned by the Roanoke
County Board ot Supervisors at Camp Roanoke (Tax Map No.
83.00-01-16) Catawba Magisterial District
SUBMITTED BY:
Pete Haislip
Director ot Parks, Recreation, and Tourism
Elmer C. Hodge C~ fI~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
f&'~,~1P~
SUMMARY OF INFORMATION:
The Appalachian Power Company; in conjunction with a request trom the Roanoke County
Department ot Parks, Recreation, and Tourism; is requesting that the Board ot Supervisors
convey a right-ot-way easement within Camp Roanoke in the Catawba Magisterial District,
as tollows:
As shown on the proposed right-ot-way plan prepared by the Appalachian
Power Company, the new 40-toot wide right-ot-way easement would contain
approximately 14,240 square teet to be granted within Camp Roanoke in
order to move an existing power pole away trom the main pavilion to a
location that is more conducive to camp activities within Camp Roanoke on
property owned by Roanoke County and designated as Tax Map Number
083.00-01-16.00-0000.
Camp Roanoke staff has met on site with representatives trom Appalachian Power
Company and have approved the right-ot-way easement locations as identitied on the
attached plan. Relocation ot the electrical line will require the removal ot one power pole
and existing overhead power lines located within the Camp's main activity area and
installation of two new poles and approximately 356 feet of overhead electrical line in a
location outside of the Camp's main activity area.
Since the request for the electrical line relocation originated from the Department of Parks,
Recreation, and Tourism in order to improve operations at Camp Roanoke, staff
recommends that there be a nominal charge of one dollar ($1.00) payable by the
Appalachian Power Company associated with the granting of this right-of-way easement to
the Appalachian Power Company. Costs associated with the electrical line relocation will
be approximately $4,000 and will be paid out of the Department of Parks. Recreation, and
Tourism capital maintenance budget for Camp Roanoke.
FISCAL IMPACT:
The Department of Parks, Recreation, and Tourism recommends that a fee of one dollar
($1.00) be paid by the Appalachian Power Company in association of the granting of this
right-of-way easement to the Appalachian Power Company. The electrical line relocation
that necessitates the granting of this right-of-way easement to the Appalachian Power
Company will improve operations at Camp Roanoke as the relocation of the electrical line
with occur outside of the Camp's main activity area.
ALTERNATIVES:
1. Approve the second reading of the attached ordinance authorizing the conveyance of a
right-of-way easement to the Appalachian Power Company for the purpose of
relocating an overhead electrical line to a location outside of the Camp's main activity
area.
2. Do not approve the second reading of the attached ordinance and decline to authorize
the requested conveyance and creation of the right-of-way easement.
STAFF RECOMMENDATION:
Staff recommends Alternative 1: Approve the second reading of the attached ordinance
authorizing the conveyance of a right-of-way easement to the Appalachian Power
Company for the purpose of relocating an overhead electrical line to a location outside of
the Camp's main activity area.
2
1-+- I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, AUGUST 14, 2007
ORDINANCE AUTHORIZING THE RELOCATION OF AN ELECTRIC LINE
AT CAMP ROANOKE AND GRANTING OF A RIGHT-OF-WAY EASEMENT
THROUGH PROPERTY OWNED BY THE ROANOKE COUNTY BOARD
OF SUPERVISORS AT CAMP ROANOKE (TAX MAP NO. 83.00-01-16)
CATAWBA MAGISTERIAL DISTRICT
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a
parcel of land containing 85.05 acres off Dry Hollow Road in the County of Roanoke,
Virginia, designated on the Roanoke County Land Records as Tax Map No. 083.00-01-
16.00-0000; and
WHEREAS, Appalachian Power Company has requested the conveyance of a new
right-of-way easement in Camp Roanoke in response to the Department of Parks,
Recreation and Tourism's request for the relocation of an overhead electrical line currently
located within the Camp's main activity area to a location outside of the Camp's main
activity area; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including easements, shall be
accomplished by ordinance; the first reading of this ordinance was held on July 24,2007,
and the second reading was held on August 14, 2007.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke
County, the interests in real estate to be conveyed are hereby declared to be surplus and
are hereby made available for other public uses by conveyance to Appalachian Power
Company for a new right-of-way easement in Camp Roanoke for the relocation of an
overhead electrical line currently located within the Camp's main activity area to a location
outside of the Camp's main activity area.
2. That conveyance to Appalachian Power Company of a right-of-way easement
as shown and described on "Proposed Right Of Way On The Property Of Board Of
Supervisors Of Roanoke County, Virginia" prepared by the Appalachian Power Company
dated May 29,2007, a copy of which is attached hereto as Exhibit A, is hereby authorized
and approved.
3. That the County accepts as payment for the right-of-way easement the sum
of one dollar ($1.00).
4. That the County Administrator, or any assistant county administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
2
Exhibit A
EXISTING POLE
37800321810052
L TO DRY HOLLOW RD
,
,
,
,
,
,
EXISTING LINE -+; ,
,
,
,
,
,
ROAD INTO CAMP ROANOKE
- EXISTING LINE
TO BE REMOVED
REMOVE POLE
37800321810053
INSTALL POLE
37800321810127
PROPOSED NEW UNE
INSTALL GUY & ANCHOR
ON EXISTING POLE
, 37600321B10065
,
I
I
,
~ EXISTING LINE
I
,
I
,
.
A
N
A
I
.1 PROPOSED RIGHT OF WAY
APPA1.ACHIAN POWER COMPANY
CIlAIll.EBTON RBllOlf./lOAJolO<<E: Dl3JRICT. ~ GOUHIY. V1R1lINlo\
PROPOSED RIGHT OF WAY
ON THE PROPERTY OF
BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA
PROPOSED NEW OVERHEAD LINE
- - - - - - -, EXISTING OVERHEAD LINE
.(
DRAWN BY: KJW
APf';B't'; CPH
DATE: 5/29/07
llC.AI..E: NONE
SHEET ---1....- OF ---1-
ROANOKE COUNTY, VIRGINIA
TD.665000
MAP SECT10N 37800321B1
DRAWING NO. V-1825
ACTION NO.
ITEM NO. J 1-(0
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
Appointments to Committees, Commissions and Boards
Wanda G. Riley, CPS
Clerk to the Board
Elmer C. Hodge t)l
County Administrator
SUBMITTED BY:
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Capital Improvement Program (CIP) Review Committee (Appointed by District)
The following one-year terms will expire on August 31, 2007:
a) King Harvey, Catawba District
b) James T. Anderson, Cave Spring District
c) Steven A. Campbell, Hollins District
d) Brian Garber, Windsor Hills District
As requested at the July 24 meeting, Steven A. Campbell, Hollins District, has been
contacted and advises that he is willing to serve an additional term. Confirmation of his
appointment has been placed on the Consent Agenda.
2. Clean Valley Council
The two-year term of Dennis "Chip" Harris expired on June 30, 2007.
3. Economic Development Authority
Craig W. Sharp, who lives in the Vinton District, has submitted his resignation effective
at such time as a replacement may be appointed or at the end of August 2007. Mr.
Sharp is serving a three-year term which will expire September 26, 2010.
4. Grievance Panel
The three-year term of R. Vincent Reynolds will expire on September 10, 2007.
5. Regional Stormwater Management Committee
The Roanoke Valley-Alleghany Regional Commission has requested that the County
appoint a Board member to serve on its Regional Stormwater Management
Committee. The Commission hopes to hold the initial meeting of the committee in
early September. It is requested that the name of the County's representative be
forwarded to Wayne Strickland at the Regional Commission by August 17, 2007.
6. Western Virginia Water Authority Board of Directors
The three-year term of Elmer C. Hodge expired on June 30, 2007.
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14,2007
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM J- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for August 14,
2007, designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 3,
inclusive, as follows:
1. Resolutions of appreciation to the following individuals upon their retirements;
(a) Carol J. Reynolds, Commissioner of Revenue's Office, after twenty years of
service
(b) Betty S. Hale, Sheriff's Office, after fourteen years of service
2. Acceptance of Fieldview Drive and a portion of Cortland Road into the Virginia
Department of Transportation secondary system
3. Confirmation of committee appointment
That the Clerk to the Board is hereby authorized and directed where required by law
to set forth upon any of said items the separate vote tabulation for any such item pursuant
to this resolution.
ACTION NO.
ITEM NO. ~"~..,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
Resolutions of appreciation to the following individuals upon
their retirements:
(a) Carol J. Reynolds, Commissioner of the Revenue's Office,
after twenty years of service
(b) Betty S. Hale, Sheriff's Office, after fourteen years of
service
SUBMITTED BY:
Brenda J. Holton
Deputy Clerk to the Board
Elmer C. Hodge {')I
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following County personnel retired on August 1, 2007, and have requested that their
resolutions of appreciation be mailed:
(a) Carol J. Reynolds, Commissioner of the Revenue's Office, after twenty years of service;
and
(b) Betty S. Hale, Sheriff's Office, after fourteen years of service
STAFF RECOMMENDATION:
It is recommended that the Board approve the attached resolutions and direct the Deputy
Clerk to mail them to the retirees with the appreciation of the Board members for their
many years of service to the County.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2007
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO CAROL J. REYNOLDS,
COMMISSIONER OF THE REVENUE'S OFFICE, UPON HER
RETIREMENT AFTER TWENTY YEARS OF SERVICE
WHEREAS, Carol J. Reynolds was employed by Roanoke County on November 4,
1986, in the Commissioner of the Revenue's Office; and
WHEREAS, Ms. Reynolds retired from Roanoke County on July 31,2007, as a Real
Estate Tax Clerk II, after twenty years and nine months of service; and
WHEREAS, Ms. Reynolds assisted with the Real Estate Tax Relief Program and
classified for taxation tangible personal property owned by certain elderly and disabled
persons in the County of Roanoke and the Town of Vinton, and provided assistance to
those citizens with their annual application process and maintenance of records for
meeting these qualifications; and
WHEREAS, Ms. Reynolds successfully entered assessment, mapping, zoning, and
classification changes into the computer system to accurately maintain the County's
records which are required for the equitable assessment of real estate; and
WHEREAS, Ms. Reynolds, through her employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to CAROL J. REYNOLDS for more than twenty years of capable, loyal, and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2007
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO BETTY S. HALE, SHERIFF'S
OFFICE, UPON HER RETIREMENT AFTER FOURTEEN YEARS OF
SERVICE
WHEREAS, Betty S. Hale was employed by Roanoke County on July 26, 1993, in
the Sheriff's Office as a deputy sheriff - medical; and
WHEREAS, Deputy Sheriff Hale retired from Roanoke County on August 1,2007,
after fourteen years of service; and
WHEREAS, Deputy Sheriff Hale provided medical training for the Roanoke County
Sheriff's Office personnel; and
WHEREAS, the public safety of Roanoke County citizens is assured by dedicated
employees such as Deputy Sheriff Hale; and
WHEREAS, Deputy Sheriff Hale is highly respected by her co-workers in the
Sheriffs Office for her dedication and teamwork; and
WHEREAS, Deputy Sheriff Hale, through her employment with Roanoke County,
has been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to BETTY S. HALE for fourteen years of capable, loyal, and dedicated service to
Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
ACTION NO.
ITEM NO.
s-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14,2007
AGENDA ITEM:
Acceptance of Fieldview Drive and a portion of Cortland Road
into the Virginia Department of Transportation secondary
system
SUBMITTED BY:
Arnold Covey
Director, Community Development
Elmer C. Hodge C /I
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
F & W Community Development Corporation, the developer of The Orchards, Section 2,
"Cortland Meadows", located in the Hollins Magisterial District, requests that the Board of
Supervisors approve a resolution to the Virginia Department of Transportation requesting
that they accept 0.08 mile of Fieldview Drive from the intersection of Cortland Road north
to its cul-de-sac, 0.15 mile of Fieldview Drive from the intersection of Cortland Road south
to its cul-de-sac and 0.06 mile extension of Cortland Road from the intersection of Cortland
Road (Sec. Rte. 1003) and Laurel Ridge Drive to the intersection with Fieldview Drive.
The staff has inspected these roads along with representatives of the Virginia Department
of Transportation and finds the road is acceptable.
FISCAL IMPACT:
No county funding is required.
STAFF RECOMMENDATION:
The staff recommends that the Board approve a resolution to VDOT requesting that they
accept Fieldview Drive and a portion of Cortland Road into the Secondary Road System.
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 14th DAY OF AUGUST 2007 ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF FIELDVIEW DRIVE AND
A PORTION OF CORTLAND ROAD INTO THE VIRGINIA DEPARTMENT
OF TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Addition Form LA-5(A), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999 for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form LA-5(A) to the secondary system of state highways, pursuant to S33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the Residency Administrator for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by:
Yeas:
Nays:
A Copy Teste:
Wanda G. Riley, CPS
Clerk to the Board of Supervisors
pc: Arnold Covey, Director, Department of Community Development
Teresa Becher, Transportation Engineering Manager
Virginia Department of Transportation
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DESCRIPTION
LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES
Miles Feel Feet Houses
Cortland Road - from the intersection of Cortland Road
(See Rte 1003) and laurel Ridge Drive to the intersection
with Fieldview Drive.
Fielsview Drive - from the intersection with Cortland Road
north to its cul-de-sac.
006
44
36
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008
40
28
11
,.
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY DEVELOPMENT
The Orchards, Section 2
"Cortland Meadows"
Acceptance of Fie1dview Drive and a pOI1ion
of Cortland Road into the Virginia Department
of Transportation Secondary System.
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Sheet 1
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DESCRIPTION
LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES
Miles Feet Feet Houses
Fieldview Drive. from the intersection with Cortland Road
:south to its cul-de-sac.
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40
28
18
,
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY DEVELOPMENT
The Orchards, Section 2
"Cortland Meadows"
Acceptance of Fieldview Drive and a por1ion
of Cortland Road into the Virginia DepaItment
of Transpor1ation Secondary System.
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Sheet 2
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
Confirmation of committee appointment
SUBMITTED BY:
Wanda G. Riley, CPS
Clerk to the Board
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Capital Improvement Program (CIP) Review Committee (appointed by district)
The one-year term of Steven A. Campbell, Hollins District, will expire August 31,2007.
As requested at the July 24, 2007 meeting, Mr. Campbell has been contacted and
advises that he is willing to serve an additional term. Confirmation of his appointment
has been placed on the Consent Agenda.
N -I
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
% of General
Amount
Unaudited Balance at June 30, 2007
$14,488,420
8.23%
July 1, 2007
Payment on Loan from Explore Park
20,000
Balance at August 14, 2007
14,508,420
8.24%
Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General
Fund Unappropriated Balance for 2007-08 at a range of 8.5%-9.5% of General Fund Revenues
2007-2008 General Fund Revenues $176,033,678
8.5% of General Fund Revenues $14,962,863
9.5% of General Fund Revenues $16,723,199
The Unappropriated Fund Balance of the County is currently maintained at a range of 8.5%-9.5% of
General Fund revenus and will be increased over time to the following ranges:
2008-2009
2009-2010
2010-2011
9.0%-10.0%
9.5%-10.5%
10.0%-11.0%
Submitted By
Rebecca E. Owens
Director of Finance
Approved By
Elmer C. Hodge [if
County Administrator
tv-~
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor County Capital Reserve
(Projects not in the CIP, architectural/engineering services, and other one-time expenditures.)
Unaudited Balance at June 30, 2007
Amount
$6,234,044.55
$6,234,044.55
Balance at August 14, 2007
$5,000,000 of this reserve is being used to upgrade Public Safety Radio System
Maior County Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Unaudited Balance at June 30,2007
$1,049,620.00
July 24, 2007 Acquisition of property for Fleet Maintenance Facility
(890,000.00)
$159,620.00
Balance at August 14, 2007
Submitted By
Rebecca E. Owens
Director of Finance
Elmer C. Hodge (' jd
County Administrator
Approved By
r\f -- ':?
-~
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2007-2008 Original Budget $ 100,000.00
June 12, 2007 Appropriation for Legislative Liaison ($24,000.00)
June 26,2007 Appropriation for the veteran's monument at the Vinton War Memc ($30,000.00)
Balance at August 14, 2007 $ 46,000.00
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge t:f;t
County Administrator
N-4
TELECOMMUNICATIONS TAX REPORT
COUNTY OF ROANOKE, VIRGINIA
Month of Collection Tax Description 2006 2007
January Consumer Utility Tax Landline $ 94,947.90 $ 86,811.94
Consumer Utility Tax Wireless 116,433.91 123,642.12
E911 Service Tax 61,427.25 61,676.60
Cable Franchise fee 240,925.74 237,369.11
Total $ 513.734.80 $ 509,499.77
February Consumer Utility Tax Landline $ 93,052.78 $ 11,481.03
Consumer Utility Tax Wireless 116,093.91
E911 Service Tax 59,753.00 58,515.52
Cable Franchise fee 36,121.67
Total $ 268,899.69 $ 106,118.22
February 2007 Consumer Utility Tax Landline and Cable Franchise Fee are
December 2006 taxes collected in February 2007.
March Consumer Utility Tax Landline $ 92,561.36 $
Consumer Utility Tax Wireless 104,178.63
Communication Sales and Use Tax 207,485.17
E911 Service Tax 64,339.14
Cable Franchise fee 80,692.40
Total $ 261,079.13 $ 288,177.57
April Consumer Utility Tax Landline $ 96,802.50 $
Consumer Utility Tax Wireless 128,673.20
Communication Sales and Use Tax 270,338.98
E911 Service Tax 60,650.90
Cable Franchise fee 216,295.38 75,020.70
Total $ 502,421.98 $ 345,359.68
May Consumer Utility Tax Landline $ 92,941.49 $
Consumer Utility Tax Wireless 117,319.69
Communication Sales and Use Tax 271,078.33
E911 Service Tax 60,264.73
Cable Franchise fee 92,259.95
Total $ 270,525.91 $ 363.338.28
June Consumer Utility Tax Landline $ 95,748.48 $
Consumer Utility Tax Wireless 119,760.11
Communication Sales and Use Tax 268,293.91
E911 Service Tax 60,455.05
Cable Franchise fee 84,186.19
Total $ 275,96364 $ 352,480.10
July Consumer Utility Tax Landline $ 95,017.26 $
Consumer Utility Tax Wireless 121,823.44
Communication Sales and Use Tax 300,558.02
E911 Service Tax 59,649.70
Cable Franchise fee 245,481.66 78,603.22
Total $ 521,972.06 $ 379,161.24
Grand Total $ 2,614,597.21 $ 2,344,134.86
*Effective 2007 the Cable Franchise Fee is received monthly as compared to quarterly receipts in 2006.
**2007 Breakdown provided by the State of Virginia Tax Department
Submitted By
Rebecca E. Owens
Director of Finance
Approved By
Elmer C. Hodge
County Administrator
ACTION NO.
ITEM NUMBER
('J--5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: August 14,2007.
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
July 31, 2007.
SUMMARY OF INFORMATION:
GOVERNMENT:
SUNTRUST/ALEXANDER KEY
SUNTRUST/ALEXANDER KEY CONTRA
SUNTRUST SECURITIES
SUNTRUST SECURITIES CONTRA
72,690,653.68
143,121.21
9,000,000.00
(6,230.00)
81,827,544.89
LOCAL GOV'T INVESTMENT POOL:
GENERAL OPERATION (G.O.)
6,637,105.16
6,637,105.16
MONEY MARKET:
BRANCH BANKING & TRUST
SALEM BANK & TRUST
SUNTRUST/ALEXANDER KEY
SUNTRUST SECURITIES
SUNTRUST - SWEEP
WACHOVIA
2,189,106.16
1,197,361.41
27,406,736.34
1,507,357.36
13,261,947.93
2,560,791.25
48,123,300.45
TOTAL
136,587,950.50
02/03/06
ACTION NO.
p- J
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
SUBMITTED BY:
Work session with the Roanoke County School Board
Elmer C. Hodge EC!..1J--
County Administrator
SUMMARY OF INFORMATION:
This time has been reserved for a work session with the Roanoke County School Board.
The following items will be discussed:
1. Growth projections for Roanoke County and how the information can be used by the
Schools - Arnold Covey and Allen Journell
2. Update on Capital Projects:
a. School projects (including Northside High School) - Dr. Martin Misicko
b. County projects (including North County Fire Station, Fleet Maintenance
Facility, Multigenerational Recreation Center, North County Business Park,
South County Library, and water line to Franklin County) - County Staff
3. Land acquisition
ACTION NO.
ITEM NO.
~-.:t
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
Work session to discuss current status of capital improvement
projects.
SUBMITTED BY:
Brent Robertson
Director, Management and Budget
SUMMARY OF INFORMATION:
This time has been set aside to review and discuss the current status of significant capital
improvement projects that are in-process. These projects are currently part of the approved
Capital Improvements Program. Attached is a brief summary of recent activity and
upcoming events related to the specific projects.
FY 2008-2012 Capital Project Status Report
8/10/2007
Project:
800MHz Public Safety Radio Upgrade
Project Managers: Bill Hunter
Elaine Carver
Total Capital Cost:
$9,082,780
Description:
The project will include a complete upgrade from a 20 year old Public Safety analog radio system to a state of the art
digital system, including replacement of the system infrastructure and subscriber radios. The upgrade will ensure
better service and greater reliability of communications within the County.
Recent Developments:
. Final contract will be taken to the Board August 14, 2007 seeking authorization to execute a contract contingent
upon review and approval as to form from the County Attorney and a future appropriation request from the County
Administrator.
. A detailed Payment Schedule and Project Timeline has been received from Motorola outlining the actual project
costs and milestone dates
. Final System Acceptance and the "Go Live" date is scheduled for October 20th, 2009
Project Status:
Final Contract Approval
August-07 August 14, 2007 BaS Meeting
Site Improvements Begin
December-07 Public Safety Building, Poore Mtn., Ft. Lewis, Mill Mtn.,
Crowells Gap; Begins 12/3/07 and ends 2/17/09
Subscriber Radio Installations Begin
F 15/08, ends 8/27/2008
Site Installations Begin
March-09 Begins 3/18/09, ends 7/16/09
Go Live
October-09 10/20/2009
Project Timeline:
Final Contract Approval
Subscriber Radio
Installations Begin
Go Live
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Site Installations Begin
(0 RAFT)
FY 2008-2012 Capital Project Status Report
8/10/2007
Project:
Fire Station - North County
Project Managers: Rick Burch
Total Capital Cost:
$4,200,000
Description:
Provide a new fire and rescue public safety building in the area of Plantation and Hollins Road. This would be a three-
bay station to house a pumper and two ambulances. Also included would be adequate living areas such as offices,
male/female sleeping/restroom/shower areas, storage areas, and meeting rooms. This facility will more evenly
distribute fire and rescue calls currently handled by other stations in order to provide more efficient and effective fire
and rescue services for the citizens of Roanoke County.
Recent Developments:
. Design development began August 2007
. The presentation to the Board of Supervisors previously set for August 14, 2007 will now be held during the first
BOS meeting in September 2007
. Contract document preparation is now set to begin in October 2007; bids will be solicited in December 2007 and
received in January 2008
. The December 2008 completion date is aggressive; there is a possibility that completion will be pushed to
January or February of 2009
. Rescue fees recently approved by the Board will generate revenue to pay for capital construction and off-set
some of the personnel costs
Project Status:
Presentation
September-07
be held during 9/11/07 BOS meeting
Bid
December-07
February-08
Begin Construction
February-08 Construction set to run 10-11 months
December-08
date; may be pushed to Jan/Feb 2009
Project Timeline:
Bid Award
Sef Oct-07 Nov- Dec- Jan-08 Fe -08 Mar-08 Apr-08 May- Jun-08 Jul-08 Jul-08 Aug- Sep- Oct-08 Nov- De - Jan-09
07 07 07 08 08 08 08 0
Begin Construction
Supervisor's Presentation Completion
(DRAFT)
FY 2008-2012 Capital Project Status Report
8/10/2007
Project: Multi-Gen Center (New Business Park)
Total Capital Cost: $28,600,000
Project Managers: Dan O'Donnell
Pete Haislip
Description:
Development of an 75,750 square foot multi-generational center to include indoor aquatic spaces, gymnasiums,
fitness areas, a walking track, community program space, and outdoor aquatics. The project will provide for the
major facility recommendations in the Parks & Recreation Master Plan and will serve to enhance sports marketing
efforts in the valley and will anchor a new 200 acre business park in North Roanoke County (See North County
Business Park) and will be a signature landmark at the gateway to Roanoke County.
Recent Developments:
. Negotiation of the Comprehensive agreement will be completed August 2007 and placed on the August 28 or
September 11 Board Agenda for approval
. Project is similar in size, quality and scope to "Riverchase" model; space program has been reduced from
83,000 sq./ft. to proposed dimensions to reduce cost. This size is similar to Riverchase. Square footage
presented does not include outdoor aquatic space.
. Land acquisition is currently being negotiated and will not exceed $1,800,000 ($150,000/acre).
. Construction finished November, 2009.
Project Status:
Negotiation of Compo Agreement
ust 2S, 2007 Possibly September 11 BOS meeting
ust-07
Notice must be published for two weeks prior to BOS
Board vote on Compo Agreement
Design Development / Value Engineering
September-07
Design development and value engineering continues
2007 March 200S
Begin site preparation / Groundbreaking
March-OS
Completion
November-09
Project Timeline:
Negotiation of Compo
Agreement
Design Development / Begin site preparation /
Value Engineering Groundbreaking
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Agreement
(0 RAFT)
FY 2008-2012 Capital Project Status Report
8/10/2007
Project:
North County Business Park
Project Managers: Doug Chittum
Total Capital Cost:
$2,500,000
Elmer Hodge
Description:
Phase I Infrastructure Development for New 200 acre Premier Business Park which will provide new jobs and
revenue to Roanoke County and serve as the Counties flagship Economic Development Project.
Recent Developments:
. Master Plan for Business Park has begun
. 30 acre site for 1 st development identified as Hotel/Conference Center potential
. This project will also provide access to MultiGen Recreation Facility which will serve as anchor to the new
Park
Project Status:
Design Development/Engineering
September-OJ Complete by March-08
Construction Begins
March-08
Completion
November-09
Project Timeline:
Design
Development/Engi nee ring
Completion
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(0 RAFT)
FY 2008-2012 Capital Project Status Report
8/10/2007
Project: New County Garage Project Managers: Anne Marie Green
Total Capital Cost: $7,700,000 David Anderson
Descri ption:
New fleet maintenance facility on Hollins Road that will reduce costs currently associated with maintaining two
garages (one owned, one leased) and those associated with outsourcing the repair of public safety vehicles. In
addition to reducing costs, the sixteen bay facility will allow for a more efficient workflow, more effective service and
provide a safer, more comfortable work environment for the garage staff.
Recent Developments:
. Schematic design phase is currently underway and on schedule
. Board authorized the purchase of the project site at the July 24, 2007 meeting
. Work on a partnership contract with the Western Virginia Water Authority is currently in progress
. VDOT is requiring road improvements to Carlos Drive and may require a traffic study to be completed; these
requirements could alter the project schedule (though not substantially)
. The A&E firm, Spectrum, has estimated that the cost per square foot will be $142
. Construction bid is still set to be issued at the end of November 2007 with award and commencement of
construction slated for February 2008
. Operating costs will be off-set with an updated rate structure and by eliminating the costs associated with the
current maintenance facilities
Project Status:
Bid
December-O?
Formal design development set to be completed by the
of August 200?
Bid to be issued beginning of December
Design Development
August-O?
January-08
to be made by the end of January
Construction Begins
bruary-08
Completion
May-09
and occupancy tentatively set for May 2009
Project Timeline:
Design Development Award Completion
Jul- Aug- Sep- Oct- Nov- [ c- Jan- F b- Mar- Apr- May- Jun- Jul- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun-
07 07 07 07 07 7 08 (8 08 08 08 08 08 08 08 08 08 08 08 09 09 09 09 09 09
Construction Begins
Bid
(DRAFT)
FY 2008-2012 Capital Project Status Report
8/10/2007
Project: South County Library
Total Capital Cost: $18,000,000
Description:
This project would replace the existing Headquarters/419 Library with a 56,000 sq. ft. building constructed to meet
both current and anticipated needs for size, lighting, design, handicapped accessibility, and telecommunication
infrastructure. The amount of traffic received at the 419 Library and its lack of interior space ensures that the new
South County Library will provide a much needed update to the county's library system and will be of great use to
county citizens.
Project Managers: Diane Hyatt
Diana Rosapepe
Recent Developments:
. Construction Control Corporation of Virginia was chosen as the construction management firm and will be
providing verification of budget estimates on August 20th, 2007
. Draft RFP for the Coffee Shop is currently being reviewed by Purchasing, A&E firms and staff
. VDOT/Community Development meetings to determine final configuration for traffic pattern at Merriman and
Meadowlark are ongoing; upgrades will be funded using Revenue Sharing funds
. Revenues generated from community space rentals and retail activities will be used to off-set some of the
additional operating costs of the new library
Project Status:
Design Phase Completion
March-08
Bid
March-08
3/29/2008; four (4) week bidding phase
Award
Begins
November-09
(20) month construction phase
FF&E delivery & installation finished by 9/7/2009; building
not until 11/4/2009
Project Timeline:
Construction Bid
Construction Award Completion
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Completion
(DRAFT)
FY 2008-2012 Capital Project Status Report
8/10/2007
Project:
Water Line Extension
Project Managers:
Total Capital Cost:
$2,300,000
Description:
Extension of a water line from Clearbrook to Wirtz Plateau in Franklin County along the Route 220 Corridor. The
project will not have an affect on rates for existing customers of the Water Authority nor will it interrupt service.
Recent Developments:
. Debt service will be paid for by Roanoke County and Franklin County; Roanoke County's share of the project is
approximately $2.3 million; the cost of the entire water line will be approximately $5.5 million
. Costs will be recovered from new commercial and residential developers and users who utilize the water line
through increased tax revenues and connection fees
. The Water Authority will be responsible for the design and construction of the water line
. Project length is between 18 months and two years
. Project is critical to long-term comprehensive regional water system
Project Status:
Board approval of support
TBD
Approve a joint resolution of support for the project
Planning Review
TBD
BOS authorization needed for planning review of the 220
corridor area
Corridor Study
TBD
BOS authorization needed to conduct a corridor study that
would address traffic impact, econ development and
residential use
TBD
BOS authorization for County Attorney to develop contract
with Western Virginia Water Authority and Franklin County
Project Timeline:
To be determined
I
Jul-O?
I I I
Sep-O? Nov-O? Jan-08
I I
Mar-08 May-08
I
Jul-08
I I
Aug-08 Oct-08
I I I
Dee-08 Feb-09 Apr-09
I
Jun-09
(DRAFT)
ACTION NO.
P-3
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
August 14, 2007
AGENDA ITEM:
Work session on Multigenerational Recreation Center Project
Development Progress
SUBMITTED BY:
Daniel R. O'Donnell
Assistant County Administrator
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
We have made great progress with this project and are nearing a point where we can make
recommendations for approval. It is our intention to bring the Comprehensive Agreement
to you for approval at the August 28 Board meeting. At that time, we will also bring a
proposal and contract for the business park that goes hand-in-hand with this project.
SUMMARY OF INFORMATION:
First Choice Public Private Partners, a team consisting of English Construction Company
and Moseley Architects, first submitted a conceptual proposal for the development of a
Multigenerational Recreation Center under the Public Private Educational Facilities and
Infrastructure Act (PPEA) in November, 2006. This proposal was developed after
members of the Board of Supervisors visited several such facilities in the St. Louis area
and publicly discussed their wish to pursue the development of a similar facility for
Roanoke County citizens. The Multigenerational Recreation Center has been included in
the Capital Improvement Program for nine out of the last twelve years. The need for the
Multigenerational Recreation Center was substantiated in the Roanoke County Parks and
Recreation Master Plan, which included input from the community through surveys, focus
groups and several community meetings in 2006. The Master Plan Process discovered that
there is a high level of need for indoor recreation, fitness, water recreation and community
recreation programs, all of which are encompassed in the scope of the proposed
Multigenerational Recreation Center.
After a thorough review of the conceptual proposal by the Board of Supervisors, the County
Administrator and staff, the Board of Supervisors invited First Choice to submit a detailed
design proposal for the development of the facility, the next step required under the PPEA
process. In July, 2007, the County received the detailed design proposal. The detailed
design proposal has been reviewed thoroughly by the County Administrator, staff, and
Construction Dynamics Group, the firm that was retained by the County with the $50,000
fee submitted by First Choice to the County as required by the PPEA regulations. A
tentative comprehensive agreement is currently being negotiated to deliver the
Multigenerational Recreation Center to the citizens of Roanoke County and is very nearly
complete. The PPEA regulations require a public notice to be posted on the County
website or published in a newspaper ten working days prior to formal consideration by the
Board of Supervisors that the tentative Comprehensive Agreement is open for public
inspection. The Comprehensive Agreement is not final until officially approved by the
Board of Supervisors in a meeting of the Board of Supervisors. We are very near this
decision point in the process.
The main purpose of today's work session is for First Choice Public Private Partners,
through Project Architect Doug Westmoreland, to unveil the design concepts that have
been developed in the proposal and refined through design meetings and subsequent
negotiations. At the work session, the input of the Board of Supervisors will be welcomed
and questions Board Members have will be answered. Current plans are to bring the
Comprehensive Agreement forward for consideration by the Board of Supervisors at the
August 28 Board Meeting.
The work session will be introduced by Assistant County Administrator, Dan O'Donnell,
followed by a brief explanation of the PPEA contracting process by Warren Walker of
Construction Dynamics Group. Doug Westmoreland of First Choice Public Private
Partners will then present the design concepts to the Board of Supervisors.
It needs to be mentioned that the Multigenerational Recreation Center project is a major
piece of a larger economic development initiative, the opening of a new 200 acre high
quality business park along Wood haven Road in Northern Roanoke County. The
Multigenerational Recreation Center would serve as an anchor at the entrance of the
business park and its development would help provide vital infrastructure including, road
improvements, water and sewer service to the business park.
The comprehensive agreement for the Multigenerational Recreation Center between
Roanoke County and First Choice Public Private Partners is one of three agreements that
will have to be concluded in order to bring the business park and the Multigenerational
Recreation Center to fruition. The second agreement being negotiated is the acquisition of
the land from English Construction for the site of the Multigenerational Recreation Center.
The third is a Public Private Partnership agreement with English Construction to provide
necessary off-site infrastructure for the establishment of the new business park. Following
the work session, it is proposed that the Board of Supervisors hold a closed session with
the County Administrator and County Attorney in order to discuss the contract negotiations
for these important and interrelated contracts.
2
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, AUGUST 14, 2007
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.