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Home My WebLink About8/14/2007 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 14, 2007 RESOLUTION 081407-1 APPROPRIATING FUNDS IN THE AMOUNT $28,326,698 FOR THE NORTHSIDE HIGH SCHOOL EXPANSION AND RENOVATION PROJECT WHEREAS, the Roanoke County School Board has adopted a Capital Improvements Plan which includes the renovation and expansion of Northside High School (the "Project"); and WHEREAS, on November 15, 2005, the Board of Supervisors adopted a resolution supporting the Roanoke County School Board's application for Literary Loan Funds for this project; and WHEREAS, on April 24, 2007, the Board of Supervisors adopted a resolution declaring its intention to reimburse itself for expenditures related to the expansion and renovation of Northside High School from the proceeds of one or more financings from the Virginia Public School Authority and the Virginia Literary Fund; and WHEREAS, on August 28, 2007, the Board of Supervisors will hold a public hearing on the sale of Virginia Public School Authority bonds for this project; and WHEREAS, the proposed budget for this project is $28,326,698; and WHEREAS, $15.7 million of bonds from the Virginia Public School Authority and $7.5 million loan from the Virginia Literary Fund and $5.1 million from the School Board's capital cash reserves are designated as sources of funding for this project; and WHEREAS, the Roanoke County School Board has approved a Notice of Intent to award a construction contract to Martin Brothers Contractor, Inc. in the amount of $21,970,656; and WHEREAS, the Roanoke County School Board has requested an appropriation of $28,326,698 from the Board of Supervisors in order to sign the appropriate and necessary contracts to commence the construction of this project. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, as follows: 1. That funds in the amount of $28,326,698 are hereby appropriated to the Roanoke County School Board for the renovation and expansion of Northside High School. 2. That this appropriation is contingent upon and subject to the receipt of the bond proceeds from the Virginia Public School Authority and/or the Virginia Literary Fund. 3. That the County Administrator, or Assistant County Administrator, is hereby authorized to sign such documents and take such actions as are necessary to accomplish the purposes of this resolution. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None A COpy 7E: Ma V. Brandt, Assistant Deputy Clerk Roanoke County Board of Supervisors Cc: Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board 2 I hereby certify that the foregoing is a true and correct copy of Resolution 081407-1 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, August 14, 2007. Brenda J. Holton, CMC Deputy Clerk to the Board 3 ACTION NO. A-081407-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 14, 2007 AGENDA ITEM: Request for authorization to execute a contract between the County of Roanoke, County School Board, and the Art Museum of Western Virginia to provide educational programming. SUBMITTED BY: Elmer C. Hodge County Administrator SUMMARY OF INFORMATION: On September 13, 2005, the Board approved a partnership with the new Art Museum of Western Virginia, Virginia Tech, and other area universities to support the development of an art instructional program for grades K-12. A commitment was made of $200,000 per year for up to ten years beginning after June 30, 2006. The Board authorized staff to negotiate a contract with the Art Museum of Western Virginia and to submit the contract for Board approval at a future meeting. We have now developed a contract to formalize this agreement, which is attached for your review. This contract will be used to provide services for our school students and staff as well as by Parks and Recreation for their programs with seniors and youth. Services will be billed each month by the Art Museum based upon attendance with an annual amount capped at $200,000 per year. Dr. Lorraine Lange, Superintendent of Roanoke County Schools; Pete Haislip, Director of Parks and Recreation; and a representative from the Art Museum of Western Virginia will be present at the Board meeting to answer any questions that the Board may have. FISCAL IMPACT: The $200,000 needed to cover this contract is already included in the 2007-08 budget. STAFF RECOMMENDATION: Staff recommends approval of the contract between Roanoke County, Roanoke County School Board and the Art Museum of Western Virginia. VOTE: Supervisor Altizer motion to approve staff recommendation (approve the contract between Roanoke County, Roanoke County School Board and the Art Museum of Western Virginia) including the new language added by the County Attorney concerning the Parks, Recreation and Tourism Department Motion Approved Yes No Abs Mr. Wray ~ D D Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora ~ D D Mr. McNamara ~ D D cc: Paul Mahoney, County Attorney Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board Pete Haislip, Director, Parks, Recreation and Tourism Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 14, 2007 RESOLUTION 081407-3 REQUESTING APPROVAL TO JOIN LOCAL GOVERNMENTS FOR SUST AINABIUTY (ICLEI) WHEREAS, the U.S. Conference of Mayors endorsed the 2005 U.S. Mayors' Climate Protection Agreement initiated by Seattle Mayor Nickels and signed by 592 mayors in the United States as of June 2007; and WHEREAS, the Urban Environmental Accords adopted by local government delegates during UN World Environment Day 2005 call for reduced emissions through energy efficiency, land use and transportation planning, waste reduction, and wiser energy management; and WHEREAS, 162 countries including the United States pledged under the United Nations Framework Convention on Climate Change to reduce their greenhouse gas emissions; and WHEREAS, energy consumption, specifically the burning of fossil fuels, accounts for more than 80 percent of U.S. greenhouse gas emissions; and WHEREAS, the use of energy and fuel have an impact on the citizens of Roanoke County, Virginia, through air quality, government operational cost, and resident quality of life, and; WHEREAS, local government actions taken to reduce greenhouse gas emissions and increase energy efficiency provide multiple local benefits by decreasing air pollution, creating jobs, reducing energy expenditures, and saving money for the local government, its businesses, and its residents; and WHEREAS, the Cities for Climate Protection@ Campaign sponsored by ICLEI - Local Governments for Sustainability has invited the County of Roanoke, Virginia, to join ICLEI and become a partner in the Cities for Climate Protection Campaign. NOW THEREFORE, BE IT RESOLVED, that the County of Roanoke, Virginia, will join ICLEI as a full member and participate in the Cities for Climate Protection Campaign and, as a participant, pledges to take a leadership role in promoting public awareness about the causes and impacts of climate change; and BE IT FURTHER RESOLVED, that the County of Roanoke will undertake the Cities for Climate Protection Campaign's five milestones to reduce both greenhouse gas and air pollution emissions throughout the community, and specifically: . Conduct a greenhouse gas emissions inventory and forecast to determine the source and quantity of greenhouse gas emissions in the jurisdiction; . Establish a greenhouse gas emissions reduction target; . Develop an action plan with both existing and future actions which when implemented will meet the local greenhouse gas reduction target; . Implement the action plan; . Monitor and report progress; and BE IT FINALLY RESOLVED that the County of Roanoke, Virginia, requests assistance from ICLEl's Cities for Climate Protection Campaign as it progresses through the milestones. 2 On motion of Supervisor Wray to adopt the resolution and appoint a Board liaison at a later date, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None Cc: Anne Marie Green, Director, General Services 3 ACTION NO. A-081407-4 ITEM NO. E-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 14, 2007 AGENDA ITEM: Request for authorization to execute a contract with Motorola to upgrade the 800M Hz radio system to digital SUBMITTED BY: Elaine Carver Director of Information Technology APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Upgrading the system at this time will improve the reliability of our emergency communications system and will allow us to take advantage of significant discounts. Recommend approval. SUMMARY OF INFORMATION: The 800MHz radio system that we currently use was installed in 1987 and has served our County and public safety personnel well. Over the past 20 years, there have been several upgrades to the system with the most significant upgrade occurring in 1999 when Roanoke City joined our system. We currently have four tower sites supporting 2,500 radios around the Roanoke Valley. The radio system is vital for police and fire and rescue personnel to communicate with 911 dispatchers and with each other and our move to a digital radio format will ensure that they have the best and most reliable equipment available. In addition to Roanoke County and the City of Roanoke, there are many others that utilize the system including the Western Virginia Water Authority, Valley Metro, the City of Salem Fire and EMS, the Airport Authority and other smaller agencies. In 2005, Motorola announced that it would not be able to support our current analog system starting in 2009. In 2005, we shared the information we had received from Motorola with the Board and were directed to begin planning for a replacement system. In order to ensure that we were making the best choice, we identified nine goals for a replacement system. Below are five of our top considerations in selecting a new radio system: 1. We wanted to maximize use of our existing infrastructure in order to reduce costs. The County is realizing significant cost savings by using the same tower sites as the existing system. This means no property acquisition or leasing costs. 2. It was important to provide a comparable level of coverage to our existing analog system. The proposed digital solution will achieve that result. 3. It was also important to be able to communicate with surrounding users who have not yet made the transition from analog to digital. By leveraging the new consoles purchased when we built the Public Safety Building, we can maintain communication without sacrificing functionality or drastically altering our communications protocols. 4. Provide enhanced voice quality for Public Safety Agencies. The new radio system will allow for more consistent audio quality over a larger portion of the coverage area. The net result is clearer voice quality for those delivering public safety services to our citizens. 5. Make the system scalable and expandable. The system will begin with four sites and 13 channels; however, we can bring on additional channels at any time. The Master site, at the Public Safety Building, is capable of fully supporting all of the existing 23 licensed channels without costly re-engineering or re-configuration. We are proud to have met all nine goals. We have included an Executive Summary that explains each goal and how it will be achieved. We have also attached a detailed timeline for this project, as well as a Payment Schedule identifying the milestones. FISCAL IMPACT: The original cost estimate was $9.3 million dollars; however, we are able to deliver this high quality radio system for $9,082,780.00. This resulted in a cost savings of $217,220 in capital funding and we were able to negotiate a two-year warranty at no additional cost. Financing alternatives are still being evaluated and a request for funds appropriation will be presented at an upcoming Board meeting. ALTERNATIVES: 1. Authorize the County Administrator to execute a contract with Motorola for $9,082,780 contingent on the County Attorney's review and approval as to form, and the approval by the Board of the financing package and appropriation request. 2. Deny the request and authorize remaining on the current 800MHz analog radio system with the understanding that Motorola will not be able to support our current analog system starting in 2009. STAFF RECOMMENDATION: Staff recommends Alternative 1. 2 VOTE: Supervisor Church motion to approve staff recommendation (authorize the County Administrator to execute a contract with Motorola for $9,082,780 contingent on the County Attorney's review and approval as to form, and the approval by the Board of the financing packing and appropriation request) Motion Approved Yes No Abs Mr. Wray ~ 0 0 Mr. Church ~ 0 0 Mr. Altizer ~ 0 0 Mr. Flora ~ 0 0 Mr. McNamara ~ 0 0 cc: Elaine Caver, Director, Information Technology Paul Mahoney, County Attorney 3 ACTION NO. A-081407-5 ITEM NO. E-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 14, 2007 AGENDA ITEM: Request to approve a contract with the Western Virginia Regional Jail Authority to provide information technology services SUBMITTED BY: John M. Chambliss, Jr. Asst. County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. This will be a good opportunity to coordinate the information technology programs and services of our public safety offices with those of the regional jail and should be a winning situation for all parties. SUMMARY OF INFORMATION: The Western Virginia Regional Jail Authority is beginning the construction of the new regional jail and will soon be hiring some of the early management staff to help in setting up the policies, procedures, and documentation for the operation of the regional jail. The Jail Authority has asked the Information Technology (IT) Department of Roanoke County to contract for services to assist in planning, installing, and advising on technical matters such as radio communications, telephones, jail management software, video visitation system, computer equipment, and the associated wiring for these systems. At the July 12, 2007, meeting of the Authority, the attached agreement was approved to seek these services from the IT Department of Roanoke County. We have negotiated a contract for services to be provided for a fee of $6,000 per month to advise the Authority on these matters. These monies will provide one new staff member and related costs so that the timeliness of County IT projects will not be adversely impacted. Materials necessary for this project will be charged directly to the Authority at cost. The agreement provides that either party may terminate this agreement with 90 days written notice. The IT staff has been helpful in providing overview information in the early planning stages and the Authority is now in need of more technical assistance. FISCAL IMPACT: The Agreement calls for a fee of $6,000 per month and the impact for the fiscal year 2007- 2008 budget will be $66,000. Since this item was not included in the public hearing for the August 14, 2007, Board of Supervisors meeting; a request to recognize and appropriate these funds to the IT budget so that they may pay for the staff costs incurred to provide these services will be made at a future meeting. No new Roanoke County dollars are involved. STAFF RECOMMENDATION: Staff recommends approval of the agreement with the Western Virginia Regional Jail Authority to provide information technology advisory services at the rate of $6,000 per month so that staff may be hired to assist this project. The recognition and appropriation of these monies to the IT Department budget will occur at a later date. VOTE: Supervisor McNamara motion to approve staff recommendation (approve the agreement with the Western Virginia Regional Jail Authority to provide information technology advisory services at the rate of $6,000 per month so that staff may be hired to assist this project) Motion Approved Yes No Absent Mr. Wray ~ D D Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora ~ D D Mr. McNamara ~ D 0 cc: John M. Chambliss, Jr., Assistant County Administrator Elaine Caver, Director, Information Technology Paul Mahoney, County Attorney Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 14,2007 RESOLUTION 081407-6 ADOPTING A REVISED SCHEDULE OF AMBULANCE TRANSPORT FEES AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Board of Supervisors enacted a Fee for Services ordinance as an addition to the Roanoke County Code on May 22, 2001, which established the legal structure for providing emergency medical transport services and accompanying fees as provided for by the Code of Virginia; and WHEREAS, Section 2-131 of this ordinance, contained in Chapter 2 Administration of the Roanoke County Code, provides that the Board of Supervisors, by resolution, may establish reasonable fees for the provision of emergency medical services by all emergency medical service personnel, whether provided by volunteers or public employees, upon the recommendation of the County Administrator and the Chief of Fire and Rescue; and WHEREAS, the Board of Supervisors adopted a resolution on August 14, 2001, which resolution was revised on March 26, 2002, by Resolution 032602-2, March 25, 2003, by Resolution 032503-8, and on March 8, 2005, by Resolution 030805-3, upon the joint recommendation of the County Administrator and the Chief of Fire and Rescue for the establishment of reasonable fees for the provision of various levels of emergency medical services, including mileage fees for vehicles; and WHEREAS, the U. S. Department of Health and Human Services has issued regulations, effective April 1, 2002, which establish a fee schedule for the payment of ambulance services under the Medicare program based upon specific codes or categories of ambulance services which must be complied with to receive Medicare reimbursements. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The fees which shall be charged by the County of Roanoke for the following described emergency medical services provided by Roanoke County owned, operated, funded, housed or permitted emergency vehicles shall be as follows: Basic Life Support (BLS) Emergency $365.00 $580.00 $325.00 Advanced Life Support (ALS) 1 Emergency Advance Life Support (ALS) 2 Emergency Mileage: $11.00 per mile with a maximum charge of $75.00. 2. No recipient of ambulance service who cannot afford to pay the ambulance transport fees will be required to do so. 3. This resolution shall be in full force and effect on and after September 1, 2007. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None andt, Assistant Deputy Clerk County Board of Supervisors cc: File Richard Burch, Chief of Fire and Rescue Rebecca Owens, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON AUGUST 14, 2007 RESOLUTION 081407-7 DECLARING A FROST/FREEZE DISASTER FOR THE PERIOD APRIL 7 THROUGH 10, 2007 WHEREAS, during the period April 7 through 10, 2007, a cold weather trough descended on southwestern Virginia bringing temperatures 15 - 20 degrees below seasonable norms with the National Weather Service issuing frost/freeze advisories for several counties with local reports of morning temperatures of 21 to 23 degrees; and WHEREAS, local orchards and vineyards suffered significant loss to peaches, apples, and vineyards which were in full bloom because of the early warmth causing the plants to bloom up to two weeks early; and WHEREAS, the damage estimates from the Virginia Cooperative Extension, the FSA, and local farmers indicate damage to 18 acres of peaches, 110 acres of apples, and 34 acres of vineyards due to said frost/freeze. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, that the County recognizes and declares that a frost/freeze disaster exists as a result of the cold temperatures on April 7 through 10, 2007, for the County of Roanoke in order to qualify for whatever financial assistance may be available to the local farmers through this or any similar designation; and BE IT FURTHER RESOLVED, that the Honorable Timothy M. Kaine, Governor of the Commonwealth of Virginia, is hereby petitioned by the County of Roanoke to request that the President of the United States or the United States Secretary of Agriculture recognize the County's emergency situation and make any Federal or State assistance programs available to those who need them in Roanoke County. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None andt, Assistant ty Clerk County Board of Supervisors cc: The Honorable Timothy M. Kaine, Governor of the Commonwealth of Virginia The Honorable John W. Warner, U. S. Senate The Honorable Jim Webb, U. S. Senate The Honorable Robert W. Goodlatte, U. S. House of Representatives The Honorable Frederick C. Boucher, U. S. House of Representatives The Honorable John S. Edwards, Virginia Senate The Honorable Brandon Bell, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Onzlee Ware, Virginia House of Delegates The Honorable William Fralin, Jr., Virginia House of Delegates The Honorable Mike Hohanns, US Secretary of Agriculture The Honorable Robert S. Bloxom, Virginia Secretary of Agriculture and Forestry John M Chambliss, Assistant County Administrator Jonathan Vest, Virginia Cooperative Extension Agent Paul M. Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON AUGUST 14, 2007 RESOLUTION 081407-8 DECLARING A DROUGHT DISASTER FOR THE SUMMER OF 2007 WHEREAS, over the past several months, Roanoke County has suffered with above normal temperatures and a significant deficit in rainfall creating drought conditions throughout the agricultural areas of the County; and WHEREAS, this drought condition caused by extreme weather has caused serious and irreversible damage to crop production and pasture growth, both of which have been reduced by fifty to sixty percent from normal production; and WHEREAS, in recognition of this serious drought condition and financial losses that are being experienced by local farmers, the County desires and respectfully urges that the appropriate Federal and State agencies declare the County to be experiencing a drought disaster in order that whatever financial assistance available be provided to them. NOW, THEREFORE, BE IT RESOLVED BYTHE BOARD OF SUPERVISORS OF ROANOKE COUNTY that a drought disaster exists in the County of Roanoke and respectfully requests that the appropriate Federal and State agencies recognize this condition and have Roanoke County declared a drought disaster area in order to qualify for whatever financial assistance that may be available to the local farmers through this or any similar designation; and BE IT FURTHER RESOLVED, that the Honorable Timothy M. Kaine, Governor of the Commonwealth of Virginia, is hereby petitioned by the County of Roanoke to request that the President of the United States or the United States Secretary of Agriculture recognize the County's emergency situation and make any Federal or State assistance programs available to those who need them in Roanoke County. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None Mary V. randt, Assista eputy Clerk Roanoke County Board of Supervisors cc The Honorable Timothy M. Kaine, Governor of the Commonwealth of Virginia The Honorable John W. Warner, U. S. Senate The Honorable Jim Webb, U. S. Senate The Honorable Robert W. Goodlatte, U. S. House of Representatives The Honorable Frederick C. Boucher, U. S. House of Representatives The Honorable John S. Edwards, Virginia Senate The Honorable Brandon Bell, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Onzlee Ware, Virginia House of Delegates The Honorable William Fralin, Jr., Virginia House of Delegates The Honorable Mike Hohanns, US Secretary of Agriculture The Honorable Robert S. Bloxom, Virginia Secretary of Agriculture and Forestry John M Chambliss, Assistant County Administrator Jonathan Vest, Virginia Cooperative Extension Agent Paul M. Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 14, 2007 RESOLUTION 081407-9 OPPOSING THE ADOPTION OF HR 980, THE PUBLIC SAFETY EMPLOYER-EMPLOYEE COOPERATION ACT OF 2007, BY THE UNITED STATES SENATE WHEREAS, the House of Representatives recently passed HR 980, the Public Safety Employer-Employee Cooperation Act of 2007, and the Senate is expected to address this legislation; and WHEREAS, HR 980 would federalize state and local government labor- management relations by mandating federal collective bargaining rules for state and local police, firefighters and emergency medical service employees if they fail to meet certain standards dictated by the Federal Labor Relations Authority; and WHEREAS, the federal government should not undermine local government autonomy with respect to making fundamental employment decisions by mandating specific working conditions including collective bargaining; and WHEREAS, this legislation would mandate collective bargaining power for all police, fire, and emergency medical workers without regard to the Virginia constitution and laws; and it would establish a precedent for federal interference in all local government employer-employee relations. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That it urges Senators Warner and Webb, who are elected by the citizens of the Commonwealth of Virginia, to oppose HR 980, the Public Safety Employer- Employee Cooperation Act of 2007. Further Senators Warner and Webb should respect the long-standing principle of non-interference in employer-employee relations that has existed among the federal, state and local governments and vote to defeat this legislation. 2. That a copy of this resolution be sent to Senators Warner and Webb and Congressmen Goodlatte and Boucher, the Virginia Association of Counties, and the National Association of Counties. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None Cc: The Honorable John W. Warner, U. S. Senate The Honorable Jim Webb, U. S. Senate The Honorable Robert W. Goodlatte, U. S. House of Representatives The Honorable Frederick C. Boucher, U. S. House of Representatives Jim Campbell, Executive Director, Virginia Association of Counties Larry Naake, Executive Director, National Association of Counties Paul Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 14, 2007 ORDINANCE 081407-10 AUTHORIZING THE RELOCATION OF AN ELECTRIC LINE AT CAMP ROANOKE AND GRANTING OF A RIGHT-OF- WAY EASEMENT THROUGH PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS AT CAMP ROANOKE (TAX MAP NO. 83.00-01-16) CATAWBA MAGISTERIAL DISTRICT WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a parcel of land containing 85.05 acres off Dry Hollow Road in the County of Roanoke, Virginia, designated on the Roanoke County Land Records as Tax Map No. 083.00-01- 16.00-0000; and WHEREAS, Appalachian Power Company has requested the conveyance of a new right-of-way easement in Camp Roanoke in response to the Department of Parks, Recreation and Tourism's request for the relocation of an overhead electrical line currently located within the Camp's main activity area to a location outside of the Camp's main activity area; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including easements, shall be accomplished by ordinance; the first reading of this ordinance was held on July 24,2007, and the second reading was held on August 14, 2007. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus and are hereby made available for other public uses by conveyance to Appalachian Power Company for a new right-of-way easement in Camp Roanoke for the relocation of an overhead electrical line currently located within the Camp's main activity area to a location outside of the Camp's main activity area. 2. That conveyance to Appalachian Power Company of a right-of-way easement as shown and described on "Proposed Right Of Way On The Property Of Board Of Supervisors Of Roanoke County, Virginia" prepared by the Appalachian Power Company dated May 29, 2007, a copy of which is attached hereto as Exhibit A, is hereby authorized and approved. 3. That the County accepts as payment for the right-of-way easement the sum of one dollar ($1.00). 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None tH, Assistant Depu Clerk ounty Board of Supervisors 2 Cc: Pete Haislip, Director, Parks, Recreation & Tourism Paul Mahoney, County Attorney Arnold Covey, Director, Community Development Tarek Moneir, Deputy Director, Development Philip Thompson, Deputy Director, Planning 3 , , , , , , EXISTING UNE ----; , , , , , , INSTALL POLE 37800321810127 PROPOSED NEW UNE Lro DRY HOLLOW RD Exhibit A ROAD INTO CAMP ROANOKE REMOVE POLE 37800321810053 INSTALL GUY & ANCHOR ON EXISTING POLE 37800321810065 . I . --- EXISTING LINE . . , . I I '1 PROPOSED RIGHT OF WAY A N A APPALACHIAN POWER COMPANY CllAIllDlTON~DlIIIRIGT.~c:ol.MY. YIIlIl_ PROPOSED RIGHT OF WAY ON THE PROPERTY OF BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA PROPOSED NEW OVERHEAD LINE - - - - - - -, EXISTING OVERHEAD LINE -I ROANOKE COUNTY, VIRGINIA TD. 665000 MAP SECTlON 37tlOO321B1 ~B't: KJW Al'l';B'I': CPH SHEET 1 OF lIA.11O: 5/29/07 BeIJ..E: NONE ORAWI~GNO. V-1825 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 14, 2007 RESOLUTION 081407-11 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for August 14, 2007, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Resolutions of appreciation to the following individuals upon their retirements; (a) Carol J. Reynolds, Commissioner of Revenue's Office, after twenty years of service (b) Betty S. Hale, Sheriff's Office, after fourteen years of service 2. Acceptance of Fieldview Drive and a portion of Cortland Road into the Virginia Department of Transportation secondary system 3. Confirmation of committee appointment That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None Mary V. andt, Assistant e u y Clerk Roanoke County Board of Supervisors Cc: Arnold Covey, Director, Community Development Teresa Becher, Transportation Engineering Manager 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 14,2007 RESOLUTION 081407-11.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CAROL J. REYNOLDS, COMMISSIONER OF THE REVENUE'S OFFICE, UPON HER RETIREMENT AFTER TWENTY YEARS OF SERVICE WHEREAS, Carol J. Reynolds was employed by Roanoke County on November 4, 1986, in the Commissioner of the Revenue's Office; and WHEREAS, Ms. Reynolds retired from Roanoke County on July 31,2007, as a Real Estate Tax Clerk II, after twenty years and nine months of service; and WHEREAS, Ms. Reynolds assisted with the Real Estate Tax Relief Program and classified for taxation tangible personal property owned by certain elderly and disabled persons in the County of Roanoke and the Town of Vinton, and provided assistance to those citizens with their annual application process and maintenance of records for meeting these qualifications; and WHEREAS, Ms. Reynolds successfully entered assessment, mapping, zoning, and classification changes into the computer system to accurately maintain the County's records which are required for the equitable assessment of real estate; and WHEREAS, Ms. Reynolds, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CAROL J. REYNOLDS for more than twenty years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None Mary V randt, Assista uty Clerk RoanoKe County Board of Supervisors 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 14, 2007 RESOLUTION 081407-11.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO BETTY S. HALE, SHERIFF'S OFFICE, UPON HER RETIREMENT AFTER FOURTEEN YEARS OF SERVICE WHEREAS, Betty S. Hale was employed by Roanoke County on July 26, 1993, in the Sheriff's Office as a deputy sheriff - medical; and WHEREAS, Deputy Sheriff Hale retired from Roanoke County on August 1, 2007, after fourteen years of service; and WHEREAS, Deputy Sheriff Hale provided medical training forthe Roanoke County Sheriff's Office personnel; and WHEREAS, the public safety of Roanoke County citizens is assured by dedicated employees such as Deputy Sheriff Hale; and WHEREAS, Deputy Sheriff Hale is highly respected by her co-workers in the Sheriff's Office for her dedication and teamwork; and WHEREAS, Deputy Sheriff Hale, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BETTY S. HALE for fourteen years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: NAYS: Supervisors Wray, Church, Altizer, Flora, McNamara None Mary V. randt, Assistant Deputy Clerk Roanoke County Board of Supervisors THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 14th DAY OF AUGUST 2007 ADOPTED THE FOLLOWING: RESOLUTION 081407 -11.c REQUESTING ACCEPTANCE OF FIELDVIEW DRIVE AND A PORTION OF CORTLAND ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Addition Form LA-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to 933.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Moved by: Seconded by: Yeas: Nays: Supervisor Altizer None Required Supervisors Wray, Church, Altizer, Flora. McNamara None Mary VI ~randt, Assistant e ty Clerk Roan K'e County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Teresa Becher, Transportation Engineering Manager Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 081407-11.c adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday,August14,2007. Brenda J. 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IJt1. 4 _ '~jr'J'i' D/i'CHARO PA/i'i( ~ -".. 'ftJ V.ICINITY ,N1AP NORTH -, f ~ f',1 { " ...~~~ , I / \~ I' For'continua~ see sheet 2 ' ~~ ...~. I . Iki!!~ 11i~~q ; -1~~ ... 7- . r:: 0:: ..... Ci'J --, 'C; is (;;~ ---"&i! O~ ttl'-- t2 'U 0 ~p --- ~ ~ ~ Q.l fjJ ~ ~ S ttl' >..J ..' " PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES Miles Feet Feet Houses Cortland Road. from the intersection of Cortland Road (See Rte 1003) and Laurel Ridge Drive 10 the intersection with Fieldview Drive. Fieldview Drive - from the intersection with Cortland Road north to its cul-de-sac. 006 44 36 2 008 40 28 11 ROANOKECOUNIY DEP ARTMENT OF COMMUNI1 Y DEVELOPMENT The Or'chards, Section 2 "Cortland Meadows" Acceptance of Field view Drive and a portion of Cortland Road into the Virginia Department of Transportation Secondary System. Sheet 1 SITE ~~ 0 S u ... ,'.'. 'i.'ji ----.., SEX,: I/o. ,,_ .,(.' I ~ <w,,.,,.. pd -, _--- .... ................. ,'EC No 1 ~ - CO'!;' ltAND M['.1DOWS COR/ViIIO HOAO/ P"04 \ . ~..':!:l;Nml[;CF ROAlI _ VICINITY lvI.AP NORTH , I I ,\ I . , J l ." '\.. J , J ~.,,~. ~/~ 5~ ~ \' < ~~~" -- ~'\ ./ "o..~ ' ". PROPOSED ADDITION SHOWN IN ORA Y DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES Miles Feet Feet Houses Fieldview Drive - from the intersection with Cortland Road ! south to its cul-de-sac. 0.15 40 28 18 ~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT The Orchards, Section 2 "Cortland Meadows" Acceptance of Fieldview Drive and a portion of Cortland Road into the Virginia Department of Trans pOI tat ion Secondary System. " ."-.. ... Sheet 2 ACTION NO. A-081407-11.d ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 14,2007 AGENDA ITEM: Confirmation of committee appointment SUBMITTED BY: Wanda G. Riley, CPS Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (appointed by district) The one-year term of Steven A. Campbell, Hollins District, will expire August 31,2007. As requested at the July 24, 2007 meeting, Mr. Campbell has been contacted and advises that he is willing to serve an additional term. Confirmation of his appointment has been placed on the Consent Agenda. VOTE: Supervisor Altizer moved to approve Motion Approved Yes No Absent Mr. Wray ~ D D Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora ~ D D Mr. McNamara ~ D D cc: Capital Improvement Program (CIP) Review Committee AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 14, 2007 RESOLUTION 081407-12 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None Mary 'fl. randt, Assistant ty Clerk Roanbl e County Board of Supervisors