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HomeMy WebLinkAbout9/11/2007 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 11, 2007 RESOLUTION 091107-1 ELECTING TO INCREASE VIRGINIA RETIREMENT SYSTEM BENEFITS FOR ELIGIBLE PUBLIC SAFETY EMPLOYEES EFFECTIVE JANUARY 1, 2008, AND APPROPRIATING FUNDS FOR INCREASED PREMIUMS WHEREAS, by resolution legally adopted and approved by the Board, Roanoke County, Virginia, a political subdivision, participates in the Virginia Retirement System under Section 51.1-130 of the Code of Virginia, as amended; and WHEREAS, by resolution or resolutions legally adopted and approved by the Board, Roanoke County has elected to provide the enhanced benefits described in Section 51.1-138, subsection B to selected public safety employee groups, such benefits being referred to collectively as "Section 138 Coverage"; and WHEREAS, the Virginia General Assembly passed legislation effective July 1, 2007, allowing Roanoke County to elect to provide for its employees with Section 138 Coverage a retirement allowance equal to the amount of creditable service multiplied by 1.85 percent of average final compensation as provided in clause (ii) in subsection A (1) of Section 51.1-206 (the" 1.85 Multiplier"); and WHEREAS, Roanoke County desires to make this irrevocable election and provide the 1.85 Multiplier to its employees that now have, or may in the future be given, Section 138 Coverage. NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That Roanoke County elects to establish the 1.85 Multiplier for all employees who are now, or who may be in the future, provided Section 138 Coverage; and 2. That Roanoke County agrees to pay the employer cost for providing the 1.85 Multiplier to all employees who are now, or who may be in the future, provided Section 138 Coverage, pursuant to this irrevocable election; and 3. That the Board appropriates the sum of one hundred and fifty thousand dollars ($150,000.00) for the existing budgets of the Sheriff, Police, and Fire and Rescue Departments for the remainder of the 2007-2008 fiscal year. 4. That the County Administrator and Clerk to the Board are authorized and directed in the name of Roanoke County to execute any required contract to carry out this irrevocable election, and to do any other thing, or things, incident and necessary in the lawful conclusion of this matter. The seal of the County shall be affixed to any such contract and attested by the Clerk, and the Treasurer of Roanoke County is authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as may be required to be paid by Roanoke County or its employees for this purpose. 5. That this election shall become effective on and after January 1, 2008. 2 On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None AC~TESTy ~ Mary v.~t, Assistant Deputy Clerk Roanoke County Board of Supervisors Cc: Gerald Holt, Sheriff Ray Lavinder, Chief of Police Rick Burch, Chief of Fire and Rescue Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Brent Robertson, Director, Management and Budget Joe Sgroi, Director, Human Resources I hereby certify that the foregoing is a true and correct copy of Resolution 091107-1 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, September 11, 2007. Brenda J. Holton, Deputy Clerk 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 11, 2007 RESOLUTION 091107-2 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF A FINANCING FOR CERTAIN COSTS OF A MUL TIGENERATIONAL RECREATION CENTER WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County") has determined that it may be necessary or desirable to advance money to pay the costs of designing, acquiring, constructing and equipping a new Multigenerational Recreation Center (the "Project"), NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of designing, acquiring, constructing and equipping the Project from the proceeds of its debt or other financing. The maximum amount of debt or other financing expected to be issued for the designing, acquiring, constructing and equipping the Project is $30,259,852. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: Supervisor McNamara A COPYTESi ~ r: ndt, Assistant Deputy Clerk ounty Board of Supervisors cc: Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Brent Robertson, Director, Management and Budget Dan O'Donnell, Assistant County Administrator I hereby certify that the foregoing is a true and correct copy of Resolution 091107-2 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, September 11, 2007. Brenda J. Holton, Deputy Clerk 2 ACTION NO. A-091107-3 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 11, 2007 AGENDA ITEM: Request to appropriate $30,259,852 for the mutigenerational recreation center, to adopt a resolution declaring intent to reimburse expenditures from bond proceeds, and to amend the agreement with Construction Dynamics Group SUBMITTED BY: Diane Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the August 28, 2007, meeting, the Board approved entering into a Comprehensive Agreement with FirstChoice Public-Private Partners to develop a mutigenerational recreation center, and to negotiate for the purchase of land. The Board will need to appropriate funds to this project before the Comprehensive Agreement can be signed. The budget for the entire project is as follows: Total $ 26,676,175 800,000 858,392 125,000 28,459,852 1,800,000 $ 30,259,852 PPEA contract with First Choice Project Contingency (3%) Construction Management! Value Engineering Commissioning Subtotal Land The County currently has $2,300,000 of cash that can be made available for this project. Of this amount, $1,800,000 is from funds remaining from the Public Safety Building project. The remaining $500,000 is in other capital projects that can be re-appropriated to the mutigenerational center. This leaves a balance of $27,959,852 that will need to be financed. The County is currently planning a revenue bond sale in Spring 2008. The mutigenerational center will be included in this financing. The available cash will start the project until the funds are received from the Spring 2008 bond sale. The attached resolution will allow us the flexibility to reimburse the County from bond proceeds once they are available. Also a part of this request is the recommendation to authorize the contract amendment with Construction Dynamics Group to provide full program management and construction management services for the project. The current contract with CDG only includes the work done thus far to assist the County in reviewing the proposals and negotiating the Comprehensive Agreement, but allows for a contract amendment to provide these additional services. The cost for the scope of the contract amendment has been negotiated subject to Board approval for the amount of $858,392 and includes value engineering, constructability review, full program management and on site construction management services. Construction Dynamics Group was selected from a total of six construction management firms who submitted proposals. FISCAL IMPACT: The County has available cash of $2,300,000 to begin the project. The additional $27,959,852 will be borrowed through a Spring 2008 revenue bond sale. STAFF RECOMMENDATION: Staff recommends the following: 1. Adopt the attached resolution, which allows the County to reimburse itself from future bond issues or other financings. 2. Appropriate $30,259,852 to the multigenerational recreation center from the following sources: Public Safety Building Capital Project NPDES Capital Funds Jail Feasibility Capital Funds Bond Proceeds Total $1,800,000 297,642 202,358 27,959,852 $ 30,259,852 3. Authorize a contact amendment to the agreement with Construction Dynamics Group in the amount of $858,392 to provide full program management/construction management services for the project. 2 VOTE: Supervisor Flora motion to approve staff recommendation: (1) Adopt the resolution which allows the County to reimburse itself from future bond issues or other financings. (2) Appropriate $30,259,852 to the multigenerational recreation center from the following sources: (a) Public Safety Building Capital Project, - $1,800,000; (b) NPDES Capital Funds - $297,642; (c) Jail Feasibility Capital Funds - $202,358; (d) Bond Proceeds - $27,959,852. (3) Authorize a contact amendment to the agreement with Construction Dynamics Group in the amount of $858,392 to provide full program management!construction management services for the project. Motion Approved Yes No Abs Mr. Wray k8J 0 0 Mr. Church k8J 0 0 Mr. Altizer k8J 0 0 Mr. Flora k8J 0 0 Mr. McNamara 0 k8J 0 cc: Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Brent Robertson, Director, Management and Budget Dan O'Donnell, Assistant County Administrator 3 ACTION NO. A-091107-4 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 11, 2007 AGENDA ITEM: Request to Appropriate $100,000 for needs assessment and programming analysis for the Glenvar Library expansion SUBMITTED BY: Diana Rosapepe Library Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Library requests an appropriation of $100,000 to begin planning for the expansion of the Glenvar Library. This item was discussed with the board in work session on May 22, 2007. The Glenvar branch opened in 1978 and is now outdated, overcrowded, and inadequate to meet the level of services offered in other County libraries. Preliminary planning has been completed. The staff conducted a space needs analysis of Glenvar's building, collection, and services. Community meetings have provided significant input about what citizens want in a new library. Consideration has also been given to the issues created by VDOT's recent decision to extend its easement on library property, which will result in the loss of .5 acres and affect how an expanded library could be designed and sited. The project has now reached the stage at which a comprehensive building program must be designed by a professional architectural and engineering firm. The library building program would assess current site conditions, recommend optimal placement of the library and parking lot, define programmatic relationships within the building, identify specific requirements for various formats in the collection, and then allocate space and resources accordingly. It will reduce costs by eliminating redundant planning and by expediting the design and construction timeline. The results of a carefully constructed building program can stand independently or become the first phase of full-scale architectural and engineering work. FISCAL IMPACT: The Glenvar Library expansion is a major capital project that is included in future years of the County Capital Improvement Plan. The $100,000 currently requested is available in the County Major Capital Fund. STAFF RECOMMENDATION: Staff recommends appropriating $100,000 from the County Major Capital Fund to the Glenvar Library expansion for needs assessment and programming analysis. VOTE: Supervisor Church motion to approve staff recommendation: appropriating $100,000 from the County Major Capital Fund to the Glenvar Library expansion for needs assessment and programming analysis. Motion Approved Yes No Abs Mr. Wray [2J 0 0 Mr. Church [2J 0 0 Mr. Altizer [2J 0 0 Mr. Flora ~ 0 0 Mr. McNamara [2J 0 0 cc: Diana Rosapepe, Director of Library Services Diane Hyatt, Chief Financial Officer Rebecca Owens, Director of Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 11, 2007 RESOLUTION 091107-5 CHANGING THE LOCATION OF REGULAR MEETINGS OF THE ROANOKE COUNTY BOARD OF SUPERVISORS WHEREAS, Section 15.2-1416 of the Code of Virginia and Section 2-102 (e) of the Roanoke County Code provide that any change in the location of regular meetings of the Board of Supervisors be accomplished by resolution; and WHEREAS, this change in meeting location is necessitated by renovations to the Board of Supervisors' meeting room located in the Roanoke County Administration Center at 5204 Bernard Drive; and WHEREAS, it is anticipated that these renovations will take three months to complete. NOW THEREFORE be it resolved by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the location for meetings of the Board of Supervisors be changed from the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA to the former Public Safety Center located at 3568 Peters Creek Road, Roanoke, VA. 2. That meetings of the Board of Supervisors shall be held at the former Public Safety Center beginning September 25,2007 through December 4,2007. 3. That the Clerk to the Board of Supervisors is directed to give notice to each member of the Board of this Resolution at least three days prior to September 25, 2007, and shall cause a copy of the Resolution to be posted in the office of the Clerk to the Board at the Roanoke County Administration Center and published in The Roanoke Times at least seven days prior to September 25,2007. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None randt, Assistant Deputy Clerk County Board of Supervisors cc: Paul Mahoney, County Attorney Teresa Hamilton-Hall, Public Information Officer 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 11,2007 RESOLUTION 091107-6 GRANTING A WAIVER UNDER SECTION 13-23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY'S NOISE ORDINANCE, ARTICLE II. NOISE OF CHAPTER 13: OFFENSES - MISCELLANEOUS OF THE ROANOKE COUNTY CODE, OPPIDAN INVESTMENT COMPANY WHEREAS, Ryan Companies US, Inc., the general contractors for the construction of the Gander Mountain and Camping World retail stores for Oppidan Investment Company on a 40-acre site west of Plantation Road and south of Interstate 81 in Roanoke County, has requested a waiver of the County's noise ordinance as contemplated under Sec. 13- 23. Undue hardship waiver. to permit construction activity beginning on October 1,2007, and ending April 1 , 2008; and WHEREAS, Section 13-23 of the Roanoke County Code establishes certain standards for the Board of Supervisors to grant waivers from the provision ofthe Roanoke County Noise Ordinance, Article II. Noise of Chapter 13: Offenses - Miscellaneous to avoid undue hardship upon consideration of certain factors set forth in subsection (b) of Sec. 13- 23 and after making certain alternative findings. BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. In making its determination as to whetherto grantthe requested waiver to the Ryan Companies US, Inc. from the County's noise ordinance, the Board of Supervisors has considered the following factors: a. The time of day the noise will occur and the duration of the noise: Beginning not earlier than 6:30 a.m. and ending not later than 10:00 p.m. on Monday through Friday. Construction on Saturday shall be done only between the hours of 6:30 a.m. and 8:00 p.m.; b. Whether the noise is intermittent or continuous: The noise produced will be continuous. c. The extensiveness of the noise: Construction noise may be extensive from time to time. This schedule will allow for the least amount of inconvenience possible to complete this project. d. The technical and economic feasibility of bringing the noise into conformance with the noise ordinance: To achieve the desired goal of opening these retail stores in the Spring of 2008, to complete construction activities prior to the winter season, and to minimize escalation of costs, this waiver is necessary. e. Other matters related to the impact of the noise on the health, safety and welfare of the community and the degree of hardship resulting from enforcement of the ordinance: The hours of construction will minimize the duration of the construction period, benefiting adjoining residences and businesses. f. The extent to which the noise is necessary and incidental to the commercial and industrial use generating the sound: The noise to be generated by this phase of construction of the Gander Mountain and Camping World retail stores is normal and expected for this type of operation. 2. The Board of Supervisors makes the following finding: Compliance with the 2 provisions of the County's noise ordinance concerning the specific act of noise disturbance by construction machinery or operations under subsection (1) of Sec. 13-21. Specific acts as noise disturbance. or under the provision of Sec. 13-20. General prohibition. would produce serious economic hardship for Ryan Companies US, Inc. without producing any substantial benefit to the public either living in the area of this construction or generally. 3. That the provisions of Sec.13-21. Specific acts as noise, subsection (1) and Sec. 13-20. General prohibition. of Article II. NOISE of Chapter 13. OFFENSES- MISCELLANEOUS be WAIVED from October 1,2007 until April 1 ,2008. 4. This Waiver is granted specifically to Ryan Companies US, Inc. its officers, employees and agents for construction related activities at the Oppidan Investment Company site located on approximately 40 acres west of Plantation Road and south of Interstate 81 in Roanoke County, Virginia. 5. That this Waiver may only be extended upon written application and approval by the Board of Supervisors. 6. That this Resolution shall be in full force and effect from its passage. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None Mary V. r ndt, Assistant Deputy Clerk Roanoke ounty Board of Supervisors 3 cc: Doug Chittum, Director, Economic Development Paul Mahoney, County Attorney Arnold Covey, Director, Community Development Tarek Moneir, Deputy Director, Development Philip Thompson, Deputy Director, Planning Ryan Companies US, Inc 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINSITRATION CENTER ON SEPTEMBER 11, 2007 RESOLUTION 091107-7 REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECTS (1662-080-297, PE- 106, RW-201, C-S01, B-679, FEDERAL PROJECT: BROS-S128(207), UPC=1S187) MCVITTY ROAD (ROUTE 1662) AND (1663-080-298, C-S01, D-680, UPC=1S188) OLD CAVE SPRING ROAD (ROUTE 1663) WHEREAS, the Virginia Department of Transportation held a design public hearing on January 26, 2006, for the purpose of soliciting public comments on the proposed improvements to McVitty Road (Route 1662) and Old Cave Spring Road (Route 1663); and WHEREAS, the Virginia Department of Transportation has adequately addressed the public comments as submitted to them for this project; and WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to McVitty Road (Route 1662) and Old Cave Spring Road (Route 1663) as outlined in Roanoke County's Secondary Roads System Six-Year Improvement Plan for Fiscal Years 2008-2013 and shown on plans presented at the January 2006 public hearing; and WHEREAS, the Board of Supervisors recognizes that both McVitty Road and Old Cave Spring Road will likely be closed for short durations of time during this construction; and WHEREAS, the Board of Supervisors recommends in order to control project costs, that an alternative source of funding for the greenway be considered. NOW, therefore, BE IT RESOLVED, that a certified copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation, Salem Residency Office, by the Clerk to the Board of Supervisors. Moved by: Seconded by: Yeas: Nays: Supervisor McNamara None Required Supervisors Wray, Church, Altizer, Flora, McNamara None . Brandt, Assistant Deputy Clerk e County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Teresa Becher, Transportation Engineering Manager Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 091107-7 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, September 11,2007. Brenda J. Holton, CMC Deputy Clerk to the Board ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN MCVITTY ROAD, - - - -----"-=-:J PROPOSED IMPROVEMENTS OLD CAVE SPRING ROAD AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, SEPTEMBER 11, 2007 ORDINANCE 091107-8 APPROVING THE WEST ROANOKE RIVER FLOOD MITIGATION PROJECT, PHASE II, ACCEPTING A FLOOD MITIGATION GRANT OF $300,398 FROM FEMA AND APPROPRIATING THE GRANT TO THIS PROJECT, AUTHORIZING THE COUNTY MATCH OF $100,132 TO BE PAID THROUGH FUNDS AND IN-KIND LABOR FROM THE DEPARTMENT OF COMMUNITY DEVELOPMENT, AND AUTHORIZING THE ACQUISITION OF REAL ESTATE TO REDUCE THE NUMBER OF STRUCTURES IN THE ROANOKE RIVER FLOOD PLAIN WHEREAS, Roanoke County has been awarded a grant from the Federal Emergency Management Agency (FEMA) to purchase flood-prone homes along the Roanoke River in west Roanoke County; and WHEREAS, the purpose of the West Roanoke River Flood Mitigation Grant (the Grant) is to reduce the number of structures located in the flood plain and subject to repetitive flooding damages; and WHEREAS, staff has identified four properties for acquisition, based upon the severity of flooding and flooding depths; and WHEREAS, the real estate to be acquired is located within the Roanoke River flood plain and this area has been identified in the Federal Emergency Management Agency Repetitive Loss List of Properties for acquisition based on severity of flooding; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 28, 2007, and the second reading was held on September 11 , 2007. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the West Roanoke River Flood Mitigation Project, Phase II, is hereby approved. 2. That a Flood Mitigation Grant of $300,398 from FEMA is hereby accepted and appropriated to implement this Project and the County's share, in the amount of $100,132, is hereby approved to be paid through funds available in the Flood Reduction and Drainage Control capital account and through in-kind labor from the Department of Community Development. 3. That the acquisition of real estate, referenced by tax map number, from the following property owners, their successors or assigns, is hereby authorized: Tax Map No. Property Address Owner 64.04-2-3 64.04-2-30 64.04-2-31 64.02-1-22 4455 West River Road 4697 West River Road 4697 West River Road 4796 Poor Mountain Road Robert and Michelle Whisnant Lois Spigle Lois Spigle Thomas and Myra Mathis 4. The consideration for each real estate acquisition shall not exceed a value to be determined by an independent fair market value appraisal; and 5. That the consideration for each real estate acquisition shall be paid from the West Roanoke River Flood Mitigation Project, Phase II, Grant funds and County's match, not to exceed and subject to the amount of funds available; and 6. That in order to accomplish the provisions of the Grant and ordinance, the Board previously adopted on December 18, 2001, by reference the "County of Roanoke Hazard Mitigation Grant Program - Acquisition Policy," which established the 2 procedures and requirements by which acquisition of all real estate shall be accomplished. The Board may amend this policy from time to time by resolution; and 7. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney's office. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None A COpy TESTE: Mary V. randt, Assistant Deputy Clerk Roanoke County Board of Supervisors cc: Arnold Covey, Director, Community Development Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Billy Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney 3 ACTION NO. A-091107-9 ITEM NO. G-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 11, 2007 AGENDA ITEM: Second reading of an ordinance approving the West Roanoke River Flood Mitigation project, Phase II, accepting flood mitigation grant of $300,398 from FEMA and appropriating the grant to this project, authorizing the County match of $100,132 to be paid through funds and in-kind labor from the Department of Community Development, and authorizing the acquisition of real estate to reduce the number of structures in the Roanoke River Flood Plain located in the Catawba Magisterial District. SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The first reading of the ordinance was held on August 28,2007, and there have been no changes to the board report or the ordinance since that time. The Commonwealth of Virginia Department of Emergency Management has notified us of the approval of our grant application to fund the acquisition offlood-prone homes along the Roanoke River in Roanoke County. These properties were selected from the Federal Emergency Management Agency (FEMA) repetitive loss list. The property owners have been contacted and have signed a voluntary participation agreement. Listed below is a summary and costs for this project. Proiect Summary: As a result of the Roanoke Valley Regional Stormwater Management Plan, and the Federal Emergency Management Agency (FEMA) list of repetitive flood loss properties, the three homes selected for acquisition were based on severity of flooding and flooding depths. This area is identified in the Regional Stormwater Management Plan for acquisition based on severity of flooding. The three homes selected were based on a ranking within the floodway and the flooding depths. The grant is awarded by FEMA and is administered by the Commonwealth of Virginia Department of Emergency Management. A summary of the proposed costs for this project is outlined below. Please refer to the attached map for location of the properties. Summary of Costs: Federal Share County Share TOTAL PROJECT COST $ 300,398 $ 1 00, 132 $ 400,530 75% 25% 100% FISCAL IMPACT: Roanoke County's share of this project will be paid by Community Development funds that have been earmarked in the Drainage /Flood Control capitol account for flood mitigation projects. ALTERNATIVES: Alternative 1. Accept the grant and authorize staff to match with funds and in-kind labor from the Department of Community Development. Approve the attached ordinance authorizing the acquisition of the identified properties. Alternative 2. Decline acceptance of the grant. STAFF RECOMMENDATION: Staff recommends approval of Alternative 1. 2 VOTE: Supervisor Church motion to approve staff recommendation (1) accept the grant and authorize staff to match with funds and in-kind labor from the Department of Community Development; and (2) approve the ordinance authorizing the acquisition of the identified properties. Motion Approved Yes No Absent Mr. McNamara [8J D D Mr. Church [8J D D Mr. Altizer [8J D D Mr. Flora [8J D D Mr. Wray [8J D D cc: Arnold Covey, Director, Community Development Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Billy Driver, Director, Real Estate Valuation Paul Mahoney, County Attorney .--"'-- \-----~ \ ~ ~ Robert & Michelle Whisnant 4455 West River Road 064 ,04-02-03, 00-0000 BUilding Value: $37700 Land Value: $34100 Total Value: $71800 Acreage: 2, H~ {GlS Calculated} ( Lois 5pigle 4697 West River Road 06404-02~30.00-0000 Building Value: $67000 Land Value: $15000 Total Value: $62000 Acreage: 0.235 (GIS Calcul<!ted) 064.04-02-31.00..QOOO Building Value: $0 Land Value: $3000 Total Value: $3000 Acreage: 0.218 (GIS Calculated) [ hcjj 8 ft}------- \ ~ I Roanoke County Department of Community Development Location Map for Parcels: 06404-Q 2-03, 00-0000 064 .04-02-30,00-0000 064.04-02- J 1. CO -00 00 064.02-01-22.00-0000 Flood Mitigation Assistance Grant Project 2'1 August 2007 Scale: I" = 800' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 11, 2007 RESOLUTION 091107-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM 1- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for September 11, 2007, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1. Approval of minutes for August 14, 2007 2. Request from the schools to accept and appropriate grant funds for GED examinations 3. Confirmation of committee appointments That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None randt, Assistant Deputy Clerk County Board of Supervisors Cc: Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk to the School Board Rebecca Owens, Director of Finance 2 ACTION NO. A-091107-10.a ITEM NO. 1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 11, 2007 AGENDA ITEM: Request from the schools to accept and appropriate grant funds for GED examinations APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia General Assembly approved special funding for the purpose of increasing the number of adults taking and passing the GED exam in Virginia. Each LEA had the opportunity to apply for a portion of those funds. A total of $46,393.99 has been approved to allow Roanoke County to become a GED testing center, and to add additional adult GED and ESL programs for Roanoke County citizens. FISCAL IMPACT: The Adult GED Program budget will be increased by $46,393.99. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends approval of the appropriation of $46,393.99 to be used to expand and enhance the adult GED and ESL programs. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray ~ D D Mr. Church ~ D D Mr. Altizer ~ D D Mr. Flora ~ D D Mr. McNamara ~ D D cc: Dr. Lorraine Lange, School Superintendent Brenda Chastain, Clerk to the School Board Rebecca Owens, Director of Finance ACTION NO. A-0911 07-1 O.b ITEM NO. 1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 11,2007 AGENDA ITEM: Confirmation of committee appointment SUBMITTED BY: Wanda G. Riley, CPS Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Economic Development Authority The four-year term of Gregory Apostolou, who lives in the Hollins District, will expire September 26, 2007. As requested by Supervisor Flora at the Board meeting on August 28,2007, Mr. Apostolou was contacted by the Clerk's Office and has advised that he is willing to serve an additional term. It was the consensus of the Board to appoint Mr. Apostolou and confirmation of his appointment has been placed on the consent agenda. The four-year term of Carole Brackman, who lives in the Catawba District, will expire September 26,2007. She has advised the Economic Development Department that she is willing to serve an additional term. Supervisor Church has expressed his willingness to reappoint her. It was the consensus of the Board to appoint Ms. Brackman and confirmation of her appointment has been placed on the consent agenda. 2. Grievance Panel The three-year term of R. Vincent Reynolds expired on September 10, 2007. At the request of Supervisor Flora at the Board meeting on August 28, 2007, the Clerk verified with the Human Resources Department that Mr. Reynolds is eligible for reappointment, and Mr. Reynolds has indicated that he is willing to serve another term. It was the consensus of the Board to appoint Mr. Reynolds and confirmation of his appointment has been placed on the consent agenda. 3. Local Governments for Sustainability (ICLEI) At the Board meeting on August 14, 2007, the County approved a resolution to join this organization. In order to complete the application process, a Board member needs to be appointed as liaison to this organization. This appointment was discussed in Closed Session at the Board meeting on August 28, 2007. It was the consensus of the Board that this appointment rotate with the Chairman, and confirmation of the appointment of Chairman McNamara has been placed on the consent agenda. 4. Regional Stormwater Management Committee The Roanoke Valley-Alleghany Regional Commission has requested that the County appoint a Board member to serve on its Regional Stormwater Management Committee. This appointment was discussed in Closed Session at the Board meeting on August 28, 2007. Supervisor Altizer has advised that he is willing to serve on this committee and confirmation of his appointment has been placed on the consent agenda. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Mr. Wray [gJ D D Mr. Church [gJ D D Mr. Altizer [gJ D D Mr. Flora [gJ D D Mr. McNamara [gJ D D cc: Economic Development Authority File Grievance Panel File Local Governments for Sustainability (ICLEI) File Regional Stormwater Management Committee File 2