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HomeMy WebLinkAbout7/10/2007 - Regular July 10, 2007 595 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 10, 2007 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the first Tuesday and the first regularly scheduled meeting of the month of July, 2007. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph P. McNamara, Vice-Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, Michael A. Wray MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Wanda G. Riley, Clerk to the Board; Teresa Hamilton Hall, Public Information Officer INRE: OPENING CEREMONIES The invocation was given by Pastor Jack Woods, Oak Grove Assembly of God Church. The Pledge of Allegiance was recited by all present. INRE: NEW BUSINESS !: Request from the Information Technoloav Department to receive and appropriate reimbursement in the amount of $4,452.35 for 596 July 10,2007 time and resources committed as part of the 800MHz Radio Rebandina proiect. (Elaine Carver, Director of Information Technoloav) A-071 007-1 Ms. Carver explained that in addition to requesting the appropriation of the next reimbursement installment from Nextel for the rebanding project, she wanted to update the Board on the project. She stated that in 2004, the Federal Communications Commission (FCC) mandated reconfiguring the 800MHz trunking radio system nationwide due to interference created by Nextel, especially in some of the metropolitan areas. She further explained that the 800MHz spectrum across the United States is divided into four waves and that Roanoke County, Roanoke City, and the Valley area is in the first wave of the project. She stated that there are a total of seven frequencies to reband. She stated that the first phase, which consists of two frequencies, was completed in June 2007, for a total cost to Nextel of approximately $54,000. She advised that the planning portion of the second phase is beginning, and this will move the last five frequencies. She further advised that the planning stage will be completed in August, and the move of those last five frequencies will be completed in the spring of 2008. She stated that she is requesting that the Board accept and appropriate reimbursement from Nextel in the amount of $4,452.35 for the work that has been done so far. There was no discussion on this item. July 10, 2007 597 Supervisor McNamara moved to approve the staff recommendation (accept and appropriate the second installment of SprinUNextel funds in the amount of $4,452.35 to reimburse the Information Technology Communication Shop for time and resources committed to complete planning for Phase 2 of the 800M Hz rebanding effort). The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None IN RE: FIRST READING OF ORDINANCES .L First readina of ordinances to exercise options and authorize the aCQuisition of certain real estate for the Fleet Maintenance Facility. Hollins Maaisterial District from the followina: (Anne Marie Green. Director of General Services) a. Ted A. Garrison. Jr.. 5253 Hollins Road. approximately 4.02 acres: and b. Carl D. Jannay and Pamela H. Jannay. 1132 Carlos Drive. approximately ~ acres Ms. Green stated that this is the first reading of the ordinances for the purchase of property for the new Fleet Maintenance Facility. She stated that the current facilities are too small, and staff is preparing to begin the design and construction a new facility. Two pieces of property have been located at the intersection of Hollins Road and Carlos Drive and are approximately nine acres when combined. She stated that 598 July 10,2007 option agreements with the property owners for $100,000 per acre expire on August 15, 2007. She stated that this request is to exercise the options. She stated that Property A is located at 5253 Hollins Road and consists of approximately 4.02 acres, and Property B is located at 1132 Carlos Drive and consists of approximately 5 acres. She explained that both pieces of property are zoned 1-1 Industrial, which is the zoning needed for the vehicle maintenance facility. She stated that the total cost of the two pieces of property is $902,000, and the owners have already received $12,000, leaving a balance of $890,000. She stated that staff recommends that the Board approve the first reading of the ordinances exercising the options and set the second reading for July 24, 2007. She further stated that staff had looked at a variety of property throughout the County and these two pieces of property are the most suitable since both parcels are relatively flat, utilities are available on Hollins Road, and they are zoned appropriately. She stated these properties are convenient for most County facilities and also the Western Virginia Water Authority, which will be using this garage with us under a contract we will be entering into. There was no discussion on this item. Supervisor Flora moved to approve the first reading and set the second reading for July 24,2007. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None July 10, 2007 599 2. First readina of an ordinance authorizina the aCQuisition 21 and appropriation of funds for certain real estate from the Economic - - -- Development Authority consistina of approximatelv 25 acres (Tax Map No. 63.00-01-01.00) located in the Center for Research and Technoloav (CRT), Catawba Maaisterial District (Doua Chittum, Director of Economic Development) Mr. Chittum stated that in 2003 the Economic Development Authority (EDA) wished to purchase a tract of land that became available adjacent to the Center for Research and Technology (CRT). He reported that the EDA had $150,000 in their account and that the Board appropriated approximately $250,000 which gave the EDA $400,000 to purchase that property. He advised that the Board recently adopted a revised master plan for the CRT which placed new covenants and restrictions on the technology park. He further explained that as part of the master plan, the 25 acres owned by the EDA is incorporated into the CRT and creates a prime site in which 25 acres of that site is owned by the EDA and approximately 25 or 30 acres is owned by the County. He stated that for the ease of marketing the site and working with prospects, staff determined it would be best to have one owner, that being the Roanoke County Board of Supervisors. He stated that he had discussed transferring the 25 acres to the County with the EDA, and they have agreed to transfer ownership to the Board of Supervisors in return for reimbursement of the $150,000 they invested in purchasing the property. He stated that staff recommendation is that $150,000 be 600 July 10, 2007 appropriated from the Public Private Partnership Capital Account to the Center for Research and Technology for acquisition of the 25 acre site from the EDA. Supervisor Church stated that this is a good business decision for the Board and Roanoke County, and it will make this entire tract of land contiguous with the operation of the CRT. He stated that this is an ideal situation to further enhance the growth of the CRT. He stated he would move approval at the proper time. Supervisor Flora inquired if the money used by the EDA to purchase the original tract came from the Board of Supervisors, and Mr. Chittum stated that it did. Supervisor Flora also inquired if the $150,000 that will be reimbursed to the EDA for the 25 acre tract of land will be retained by the EDA to purchase land for the Board of Supervisors and the citizens in the future. Mr. Chittum stated that this was discussed with the EDA and neither they nor staff has a particular piece of property in mind at this time, but the EDA agreed that they serve to further our economic goals. Supervisor Church moved to approve the first reading and set the second reading for July 24,2007. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 3. First readina of an ordinance authorizina Quitclaim and release of ! slope easement within the boundaries of Pine Vallev Lane dedicated in Plat Book 24. ~ 52. The Fairwavs at Hanaina July 10, 2007 601 Rock. Catawba Maaisterial District. (Arnold Covey. Director of Community Development) Mr. Covey stated that in March 1992, a slope easement was dedicated to Roanoke County by Roanoke College Investment Corporation for the extension of Edgebrook Road, Virginia Secondary Route 1150, to guarantee the stability of the right- of-way for the extension of Edgebrook Road. He stated that Graham-Thomas, L.L.C., the developers/owners of The Fairways at Hanging Rock, are requesting that a portion of the existing slope easement recorded in Plat Book 14, Page 27, be released. He stated that the release is required for Pine Valley Lane, Sawgrass Court, Valhalla Court, and Cascades Court to be accepted into the state secondary road system. He explained that when the Pine Valley Lane was tied into Edgebrook Road, the need for the slope easement was eliminated. He stated that staff is requesting that the Board adopt the first reading authorizing the County Administrator to execute the necessary documents for quitclaim and release of the slope easement within the boundaries of Pine Valley Lane, The Fairways at Hanging Rock. Supervisors Church stated that he goes by this location everyday, and this will make Edgewood Road a continuous trouble-free situation for all Roanoke County citizens. Supervisor Church moved to approve the first reading and set the second reading for July 24,2007. The motion carried by the following recorded vote: 602 July 10, 2007 AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None INRE: APPOINTMENTS .1. Clean Vallev Council The two-year term of Dennis "Chip" Harris expired on June 30, 2007. 2. Economic Development Authority Craig W. Sharp, who lives in the Vinton District, has submitted his resignation effective at such time as a replacement may be appointed or at the end of August 2007. Mr. Sharp is serving a three-year term which will expire September 26, 2010. 3. Western Virainia Water Authoritv Board of Directors The three-year term of Elmer C. Hodge expired on June 30, 2007. This will be discussed in Closed Meeting. IN RE: CONSENT AGENDA R-071 007-2 Supervisor Altizer moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 071007-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA July 10, 2007 603 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for July 10, 2007, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Approval of minutes - June 12, 2007 and June 26, 2007 2. Request from the Police Department to accept and appropriate a Division of Motor Vehicles Grant in the amount of $2,000 for support of the "Click It or Ticket" campaign That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None INRE: REPORTS Supervisor Flora moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None .L General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Continaency 4. Telecommunications Tax Comparison Report 5. Statement of the Treasurer's accountability per investment and portfolio policy as of June 30, 2007 604 July 10,2007 INRE: 6. Report from the Virainia Department of Transportation (VDOn of chanaes to the secondary hiahway system in May 2007 7. Proclamation sianed lrl the Board CLOSED MEETING At 3:25 p.m., Supervisor McNamara moved to go into closed meeting following the work sessions pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion and consideration of appointments of prospective candidates to the Western Virginia Water Authority; and Section 2.2-3711 A (3) discussion or consideration of the acquisition of real property for public purposes; namely, economic development purposes. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None IN RE: WORK SESSIONS 1..: Work session to discuss Fire Code amendments. (Paul Mahoney. County Attorney; Arnold Covey. Director of Community Development; and Richard Burch. Chief of Fire and Rescue) The work session was held from 3:37 p.m. until 4:20 p.m. The following staff members were in attendance at the work session: Elmer Hodge, County Administrator; Paul Mahoney, County Attorney; Arnold Covey, Director of Community Development; Richard Burch, Chief of Fire and Rescue; and Gary Robertson, Executive Director, Western Virginia Water Authority. July 10, 2007 605 Mr. Mahoney stated that the purpose of this work session is to begin a discussion with the Board about a series of fairly extensive amendments that staff will be proposing to the Board to amend the Fire Code Chapter of the Roanoke County Code. He explained that this is a complicated and difficult topic. He advised that Mr. Hodge began this discussion with the Board in January 2007 about some issues involving the better coordination of the County and the Western Virginia Water Authority 0fVVWA) in terms of upgrading certain facilities. Mr. Mahoney stated that he wanted to discuss the following: (1) installation of hydrants in certain area; (2) having the County establish certain minimum fire flow requirements; and (3) establishing minimum standards with respect to fire apparatus access roads particularly within larger developments such a large industrial facility or shopping center. He stated that part of the problem is the result of inconsistencies with the Uniform Statewide Building Code and the Uniform Statewide Fire Protection Code. He stated that the County staff is caught in a difficult situation because in certain instances these two codes do not mesh very clearly. Mr. Mahoney stated that he would like to propose another work session at the second meeting in August to discuss fire protection in rural developments and an ordinance that would propose or develop certain standards for private fire hydrants. Mr. Mahoney stated that he did not want this work session to come across as an adversarial problem between the County and the WWVA. He explained that he wanted to emphasize that when the water and sewer utilities were part of the County, back 20 or more years ago, the standards in place were standards that were recognized 606 July 10,2007 and consistent at that time. He explained that over the past 20 years those standards have changed, in part driven by the insurance industries, and they have been made tighter for insurance purposes. He stated that Gary Robertson's primary goal with the WWJA is to provide clean, safe drinking water for the citizens, and it is not necessarily his agency's responsibility to provide adequate flow out of a fire hydrant. He stated that as areas transition from residential to commercial uses, the suitable standard for fire flow for a house is no longer sufficient for a commercial use. He stated that, in some cases, developers may build a new development and upgrade the facilities, but may have to connect a new larger line with a smaller, already-existing line. Mr. Mahoney stated that one of the discussions would involve the allocation of facilities and how much of that cost should be placed on the developer or the system whether it is the WVWA or the County. He referred to the draft ordinance that had been sent to the Board for their review and stated that the staff wanted to lay out a plan of action that will stretch out over a period of time. He also explained that these protections are not only for citizens, but for the protection of the firefighters as well. He stated that the staff wanted to have standards in place that would address new development coming into the County and work with the WVWA to address the existing system and some of the lines in the older neighborhoods. Supervisor Flora asked a series of questions: (1) What impact will these new standards have on the budget; (2) What effect will they have on the WVWA rates; and (3) What impact will they have on development in the County. July 10, 2007 607 Mr. Hodge stated that the County does not have an epidemic or crisis. Supervisor Flora stated that the Board and staff need to move ahead cautiously and get answers to questions before staff brings an ordinance to the Board. Mr. Mahoney explained that developers looking to build in the County want fire flow standards that meet their corporate goals and development requirements. He stated that, at some point, the County needs standards that can be applied on a uniform and consistent basis. Mr. Hodge advised that the staff would work through the questions brought up in discussion. 1: Work session to discuss Capital Improvement Proaram (CIP). (Brent Robertson. Director of Manaaement and Budaet) The work session was held from 4:20 p.m. until 4:45 p.m. The following staff members were in attendance at the work session: Elmer Hodge, County Administrator; Brent Robertson, Director of Management and Budget; Richard Burch, Chief of Fire and Rescue; Anne Marie Green, Director of General Services; Elaine Carver, Director of Information Technology. Mr. Hodge explained that the staff will give the Board an overview each month on the capital projects and when a project is close to requiring funding or a contract, the department head responsible for that project will give a more detailed report to the Board about the project. He stated that, at this time, Mr. Robertson will give a thumbnail sketch of each of the projects. 608 July 10, 2007 Mr. Robertson explained that there are a number of capital projects; however, the staff is focusing on the top five at this time which amounts to approximately $60 million in capital costs. (1) 800MHz Radio System: Mr. Robertson explained that that the County is moving forward from analog to digital, and the final contract with Motorola will be brought back to the Board in September. Ms. Carver explained that even though the County is going digital and the City is staying analog for a few more years, the two localities will have interoperability in the event of an emergency. (2) Multi-generational center: Mr. Robertson stated that the staff has received a design proposal from First Choice, and the cost has increased from $20 million to $25 million. He explained that the staff will review the cost estimates in August and bring a comprehensive agreement to the Board for approval in September. Site preparation will begin in October 2007, with an estimated completion date of January 2009. Mr. Hodge explained that when the road is constructed for the new recreation center, it will open up a 30-acre site for development. (3) New County Garage: Mr. Robertson estimated the cost of the new garage to be $5 million. He stated that bids will go out in December with construction to begin in February 2008 and completion expected in May 2009. However, he explained that this schedule could be pushed back due to delays in selecting the site. Ms. Green explained that Spectrum Design is preparing final drawings and alternatives for rearranging the layout of the garage. She further explained that the rendering of the July 10, 2007 609 garage shows a combination of metal and block. (4) North County Fire Station: Mr. Robertson estimated the cost at $2.5 million. He explained that design development will begin in August 2007 and a work session will be held August 14. He stated that it is anticipated that the project will be bid in November 2007 and construction beginning January 2008 with completion in December 2008. (5) South County Library: Mr. Robertson stated the site for the library is the Merriman site which was rezoned. He stated that the design phase is 99 percent complete. He explained that the site construction is scheduled to begin in October 2007, building construction in April 2008, and completion in September 2009. Mr. Hodge advised that Roanoke County's portion of the water line extension down Route 220 into Franklin County and the new North County Business Park will be included in this report to the Board in the future. Mr. Hodge stated that the water line extension from Roanoke County into Franklin County down Route 220 is progressing. Mr. Hodge asked the Board for their input on topics for the joint meeting with the School Board scheduled for August 14, 2007. Some topic suggestions were growth projections in the County, capital funding mechanism, overview of County capital projects, and school projects such as the renovations to Northside High School and how that affects other school projects. 610 July 10, 2007 INRE: CERTIFICATION RESOLUTION R-071 007-3 At 6:05 p.m., Supervisor McNamara moved to return to open session and adopt the certification resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION R-071007-3 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church: He advised that he received a call on June 27 asking if he could assist with honoring Chip Sullivan, a PGA golf professional in Botetourt County. He stated that prior to earning his PGA card for the PGA Circuit, Mr. July 10, 2007 611 Sullivan was the Assistant Pro at Hanging Rock Golf Course, which is in his magisterial district. He explained Mr. Sullivan recently won the national championship for club professionals in Oregon and won by a larger margin than anyone else except Sam Snead. He stated that June 28 was declared Chip Sullivan Day in Roanoke County. He also advised that a local television station was at the event in addition to the Golf Channel (a national television channel) which was filming a show about Chip Sullivan. The name of the show is "The Road to the PGA" and it will air in late July. He stated that this event will be shown as part of the show. He stated that he was honored to be a part of the event and proud of Mr. Sullivan and his family, and for Mr. Sullivan's advancing the Youth Golf program in the area and helping many young children develop the interest in golf. Supervisor Wrav: He stated that he had received a report from Mr. Covey about train whistle blowing in the areas of Garman, Benois and Starkey Roads and the establishment of quiet zones. He stated that he was surprised that the amount to upgrade these crossings totaled $115,000, with Starkey's cost being $100,000. He also stated that he had just received the report before coming to the meeting and it appears the crossings have to be equipped with constant warning time devices and power out indicators. He also stated that in addition to an administrative handling fee of $2,800, there is an annual maintenance cost of $3,000-$4,000 per project. He stated that this is not just a fee up-front. He stated that he would like to ask Mr. Barringer from Norfolk-Southern Corporation to attend a future meeting to explain quiet zones to the 612 July 10, 2007 Board and possibly invite the citizens who had inquired about the whistle blowing at these locations. Mr. Covey advised that he would contact Mr. Barringer. Supervisor McNamara: He stated that about a year ago he had inquired about having the County set off a fireworks display at Green Hill Park for July 4, and that a private group sponsored the event and display this year. He thanked Mr. Haislip for his department's coordination of the event. He also thanked Chief Lavinder for the support of his officers, but stated that it took a little time getting out of the parking lot at the end of the event, although the officers did the best they could. He also stated that maybe there could be a few more officers next year. He advised that since the event went well, and if the group that sponsored it this year was not going to participate next year, he is hopeful the County will undertake it or be in a position to work with another group to provide a slightly more robust fireworks display. (2) He asked Mr. Mahoney for an update on The Cellar on Brambleton Avenue. Mr. Mahoney advised that he has been unable to follow up in detail on this and has left voice mail messages for the neighbors, but has not spoken with them. He understands from messages left for him that some things are OK and some are not OK. He stated that he had not been able to clarify this and wanted to speak with the neighbors directly. Supervisor McNamara stated that he understood some of the ideas that had been discussed to resolve the issues may not have been followed up on and in the interest of moving things along he asked that this item be placed on the Board's agenda for the August 14 meeting. He July 10,2007 613 further stated that he was hopeful the proprietor will take this time to make the improvements that he has promised. IN RE: ADJOURNMENT Chairman McNamara adjourned the meeting at 6:06 p.m. to July 24, 2007, at 12:00 p.m. for a joint meeting with Roanoke City Council and the Roanoke Regional Airport Commission at the office of the Roanoke Regional Airport Commission, 5202 Aviation Drive, Roanoke, VA 24012. Submitted by: Approved by: ~~~~ Clerk to the Board eph P. McNamara airman 614 July 10, 2007 This paQe intentionallv left blank.