The URL can be used to link to this page

Home My WebLink About10/9/2007 - Regular Roanoke County Board of Supervisors Agenda October 9, 2007 Please be advised that this Board meeting will be held at the former Roanoke County Public Safety Center, 3568 Peters Creek Road, Roanoke, VA 24019. Good afternoon and welcome to our meeting for October 9, 2007. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Peter Isenberg New Hope Christian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Certificates of recognition to the following members of the Glenvar High School Softball Team for being named to the All State First Team: (a) Meredith Buckley; and (b) Kelley Knoebel 2. Recognition of the Purchasing Division for receiving the Achievement of Excellence in Procurement Award from the National Purchasing Institute 1 3. Recognition of Parks, Recreation and Tourism Department and staff for winning five State Awards at the 2007 Virginia Recreation and Parks Society annual conference D. BRIEFINGS E. NEW BUSINESS F. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing the vacation of a 30 foot access and water line easement located upon portions of Samuel's Gate Subdivision, Section No. 16, and crossing Crumpacker Drive and Tolman Circle as shown on the plat of property of F & W Community Development Corporation, and the relocation and vacation of a 30 foot access easement located upon remaining portion of property of F & W Community Development Corporation, located in the Hollins Magisterial District. (Joseph Obenshain, Senior Assistant County Attorney) G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (appointed by district) 2. Clean Valley Council 3. Grievance Panel 4. Western Virginia Water Authority Board of Directors I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 11-13, 2007 2. Confirmation of committee appointments 2 3. Request from the schools to appropriate funds from the Virginia Department of Education in the amount of $10,403.28 to the Career and Technical Education Budget 4. Resolution of appreciation to Sharon Brown Doetsch, Police Department, upon her retirement after twenty-five years of service 5. Acceptance of an extension to Brahma Road into the Virginia Department of Transportation Secondary Road System 6. Approval of resolution endorsing the candidacy of Richard C. Flora to serve as the Region 11 representative on the Virginia Association of Counties Board of Directors J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Telecommunications Tax Comparison Report 5. Proclamations signed by the Chairman 6. Statement of the Treasurer's accountability per investment and portfolio policy as of September 30, 2007 N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Richard C. Flora 2. Michael A. Wray 3. Joseph B. "Butch" Church 4. Michael W. Altizer 5. Joseph P. McNamara 3 O. WORK SESSIONS 1. Work session to discuss current status of capital improvement projects. (Brent Robertson, Director of Management and Budget) 2. Work session on Fire Code Amendments. (Paul Mahoney, County Attorney; Rick Burch, Chief of Fire and Rescue) P. CLOSED MEETING pursuant to Section 2.2-3711.A (30) discussion of the award of a public contract with the Economic Development Authority and English Construction involving the expenditure of public funds and discussion of the terms or scope of such contract, namely, a performance agreement for the development of a new business park, where discussion in open session would adversely effect the bargaining position or negotiating strategy of the County Q. CERTIFICATION RESOLUTION R. ADJOURNMENT TO TUESDAY, OCTOBER 16, 2007, AT 6:00 P.M. FOR THE PURPOSE OF A JOINT WORK SESSION WITH THE PLANNING COMMISSION IN THE FOURTH FLOOR TRAINING ROOM, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, ROANOKE, VA 4 ACTION NO. ITEM NO. C -I (q-h) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE, VIRGINIA MEETING DATE: October 9, 2007 AGENDA ITEM: Certificates of recognition to the following members of the Glenvar High School Softball Team for being named to the All State First Team, Group A: (a) Meredith Buckley, and (b) Kelley Knoebel Elmer C. Hodge etZ-- II ~ County Administrator - ( APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The 2007 Glenvar High School (GHS) Softball Team had an outstanding season with a record of 21 wins and 5 losses and placed second in the state. The team was undefeated at the Group A level for 18 games, with the winning streak ending at the state final. In recognition of their outstanding play during the season, the Virginia High School League named Meredith Buckley and Kelley Knoebel, both juniors, to the Softball All State First Team, Group A. Spike Harrison, GHS head softball coach for 22 seasons, was named Group A Coach of the Year, and Art Lawrence, former GHS Athletic Director, was named Athletic Director of the Year, Group A. Ms. Buckley, Glenvar's ace pitcher, recorded 18 wins and 3 losses with a 0.67 earned run average. She has been named to the Softball All State First Team three times and selected Co-Player of the Year during her freshman year. Ms. Knoebel's position was shortstop. She had a batting average of .325 and averaged 15 stolen bases. Ms. Buckley and Ms. Knoebel and their parents have been invited to attend the meeting. Also attending will be Marion Roark, School Board Chairman; Dr. Lorraine Lange, School Superintendent; and Coach Harrison. Joe Hafey, GHS Principal, and Richard McElwee, GHS Athletic Director, are unable to attend due to a prior commitment. 2 l ~ I I !I. I __ ~ ~ . I _ _ ::-: · ~ - ""-- __~ .. ~ - - -, .. -- -: . ., ' , ACTION NO. ITEM NO. c-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE, VIRGINIA MEETING DATE: October 9, 2007 AGENDA ITEM: Recognition of the Purchasing Division for receivIng the Achievement of Excellence in Procurement Award from the National Purchasing Institute SUBMITTED BY: Rebecca E. Owens Director of Finance > < / Elmer C. Hodge d~)IE>~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has received the 2007 Achievement of Excellence in Procurement Award from the National Purchasing Institute. This;s the second consecutive year in which the award has been received. The award was established in 1995 by the National Purchasing Institute and recognizes organizational excellence in public procurement. The award is earned by organizations that demonstrate excellence by obtaining a high score based on standardized criteria. The criteria are designed to measure innovation, professionalism, productivity, e-procurement, and leadership attributes of the procurement organization. Accepting the recognition will be Rebecca Owens, Director of Finance; Diane Childers, Finance Manager of Operations; Pat Chockley, Purchasing Supervisor; Don Karnes, Contracts and Major Projects Specialist; Kay Johnston and Marcha Powell, Buyers; and Jan Killgore, Program Support Specialist. ACTION NO. ITEM NO. C--3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE, VIRGINIA MEETING DATE: October 9, 2007 AGENDA ITEM: Recognition of Parks, Recreation and Tourism Department and staff for winning five State Awards at the 2007 Virginia Recreation and Parks Society annual conference SUBMITTED BY: Pete Haislip, Director Marcus Ordonez, Assistant Direction of Recreation Elmer C. Hodge ~ f~' ~ County Administrator C -( APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the 2007 Virginia Recreation and Parks Society (VRPS) annual conference held this past September in Williamsburg, the Roanoke County Parks, Recreation and Tourism received five state awards. These awards are very competitive with over 100 applications received in several different categories. Judged by a jury of peers, Roanoke County was the most awarded organization at this year's annual conference. Below are listed the five awards: Best New Program: Therapeutic Recreation Services Mingle Best New Professional: Amanda (Mandi) Smith Best Promotional Effort Circular/Flyer: Camp Roanoke Brochure Best Promotional Effort: Therapeutic Recreation Service, 30th Year Celebration Program Guide Best New Special Event: US Challenge The County was recognized for its excellence in providing Therapeutic Recreation programs for citizens with disabilities, by receiving awards for the Best New Program and Outstanding New Professional. The Best New Program was awarded for the "Mingle" programJ a transition program for young adults with disabilities to develop social skills and leisure education. Mandi Smith, who was recently promoted to the Therapeutic Recreation Supervisor position was recognized as the Virginia Recreation and Parks Society's Outstanding New Professional for her commitment to the parks and recreation field by providing leadership as an active member of the VRPS Therapeutic Recreation Resource Group since 2004, and is currently the Therapeutic Resource Group Chair in 2006, serving a four year term. She has made numerous contributions to the service delivery of parks and recreation therapeutic services to the citizens Roanoke County and beyond. Roanoke County also received two awards for outstanding promotional publications, including the Camp Roanoke program brochure and the 30th anniversary program brochure for the Therapeutic Recreation Program. The fifth award was a regional award for the US Challenge as the Best New Special Event. This award was jointly accepted by Roanoke County and the City of Roanoke on behalf of the local institutions that made the event possible; which included the municipalities of Roanoke County, Roanoke City, Salem, Botetourt, Vinton, and Franklin, as well as the Roanoke Valley Convention and Visitors Bureau, Roanoke Regional Chamber of Commerce, Challenger World, and Roanoke Valley Economic Development Partnership. These awards are a tribute to the hard work of our staff and community partnersJ and reflect a commitment to improving the quality of life for our residents and would ask that the Board join us in congratulating the hard working staff who has made this all possible. 2 ACTION NO. [ , ITEM NO. r -/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE~ VIRGINIA MEETING DATE: October 9, 2007 AGENDA ITEM: First reading of an ordinance authorizing the vacation of a 30 foot access and waterline easement located upon portions of Samuel's Gate subdivision, Section No. 16, and crossing Crumpacker Drive and Tolman Circle as shown on the plat of property of F & W Community Development Corporation, and the relocation and vacation of a 30 foot access easement located upon remaining portion of property of F & W Community Development Corporation, located in the Hollins Magisterial District SUBMITTED BY: Joseph B. Obenshain Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The originally recorded plat for Samuel's Gate Subdivision, Section 16, of F & W Community Development Corporation, recorded in the office of the Clerk of the Circuit Court of the County of Roanoke, Virginia, in Plat Book 30, Page 193, dedicated a 30 foot access and waterHne easement for purposes of access to a water tank situated on adjoining property of the developer. Subsequent to the development of this subdivision property and adjoining property of F & W Development Corporation, the deveroper has agreed to relocate this 30 foot access easement to adjoining property owned by it to permit road dedications and building of houses. The new location of this 30 foot access easement has been approved by the County's development staff as part of the review process for adjoining subdivision development. Construction of the required infrastructure improvements, including the building of Crumpacker Drive and Tolman Circle to state mandated standards, for this subdivision have been completed. Because the platted 30 foot access and waterline easement runs under both Crumpacker Drive and Tolman Circle, it must be relocated and action must be taken by the Board of Supervisors in accordance with Section 15.2-2271 of the Code of Virginia, 1950, as amended, to accomplish this relocation. This formal action is required by the Virginia Department of Transportation in order for Crumpacker Drive and Tolman Circle to be accepted into the Virginia Secondary Road System. The County's Department of Community Development and the Western Virginia Water Authority have reviewed this request and support the relocation of this 30 foot access and waterline easement and the vacation of that portion of the easement located in Samuel's Gate, Section 16, and crossing Crumpacker Drive and Tolman Circle and lots 27 and 28. A new access easement to the Western Virginia Water Authority water tank serving this area will be located on an adjoining parcel, being developed by F & W Community Development Corporation, currently in the review process with the County's Department of Community Development. The County will require that the new access road be constructed and the new access easement plat prepared by Lumsden, dated March 12, 2007, be recorded prior to this easement vacation being effective. Pertinent information is shown on Exhibits "A" & "B" and attached hereto and titled "Plat Showing PORTION OF EXISTING 30' ACCESS & WATERLINE EASEMENT (D.B. 1640, PG. 1942) TO BE VACATED Located in SECTION No.16, SAMUEL'S GATE AT "THE ORCHARDS" (P.B. 30, PG. 193) Situated Along Crumpacker Drive and Tarman Circle, Hollins Magisterial District, ROANOKE COUNTY, VIRGINIA", (Exhibit A) and "Plat Showing EXISTING 3D' ACCESS EASEMENT (D.8. 1640, PG. 1942) TO BE VACATED across Roanoke County Tax # 040.01-01-04, Botetourt County Tax # 107-254 & Lots 27 & 28, Section #16, Samuel's Gate at "The Orchards" (P.B. 30, PG. 193) and CREATING HEREON A NEW 30' ACCESS EASEMENT Across Roanoke County Tax # 040.01-01-04, Botetourt County Tax #107-254 Hollins Magisterial District, ROANOKE COUNTY, VIRGINIA", (Exhibit B). FISCAL IMPACT: The cost and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the petitioners. AL TERNATIVES: 1. Adopt the proposed ordinance authorizing the vacation of the easements. 2. Do not adopt the proposed ordinance authorizing the vacation of the easements. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as written and attached 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE, VIRGINIA ON OCTOBER 9, 2007 ORDINANCE AUTHORIZING THE VACATION OF A 30 FOOT ACCESS AND WATERLINE EASEMENT LOCATED UPON PORTIONS OF SAMUEL'S GATE SUBDIVISION, SECTION NO. 16, AND CROSSING CRUMPACKER DRIVE AND TOLMAN CIRCLE AS SHOWN ON THE PLAT OF PROPERTY OF F & W COMMUNITY DEVELOPMENT CORPORATION, RECORDED IN PLAT BOOK 30, PAGE 193, AND THE RELOCATION AND VACATION OF A 30'ACCESS EASEMENT LOCATED UPON REMAINING PORTION OF PROPERTY OF F &W COMMUNITY DEVELOPMENT CORPORATION RECORDED IN DEED BOOK 1409, PAGE 241, LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, a 30 foot access and waterline easement for purposes of access to a water tank was dedicated to the County of Roanoke by deed recorded in Deed Book 1640, page 1942, and by plat for subdivision of property of F & W Community Development Corporation, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 30, page 193; and, WHEREAS, the said 30 foot access and waterline easement for purposes of access to a water tank is shown as crossing various lots of Samuel's Gate, Section No. 16, subdivision and underlying Crumpacker Drive and Tolman Circle, public streets proposed for acceptance into the Virginia Secondary Road System, aU as shown on "Plat Showing Portion of Existing 30' Access & Waterline Easement (D.B. 1640, PG. 1942) TO BE VACATED Located in Section No. 16, SAMUEL'S GATE AT "THE ORCHARDS", Situated Along Crumpacker Drive and Tolman Road, Hollins Magisterial District, Roanoke County Virginia", dated February 28,2007, prepared by Lumsden Associates P.C.; and, WHEREAS, in consultation with the Roanoke County Department of Community Development and the Western Virginia Water Authority (WVWA), F & W Community Development Corporation has agreed to the relocation of said 30 foot access and waterline easement upon its adjoining property, which proposed new easement location is acceptable to the County's engineers and to WVWA; and, WHEREAS, the Virginia Department of Transportation (VDOT) has requested that this easement relocation be accomplished by formal action of the Roanoke County Board of Supervisors in accordance with Section 15.2-2272 (2), Code of Virginia, 1950, as amended, in order to permanently vacate that portion of the easement underlying Crumpacker Drive and Tolman Circle so as to permit the proper acceptance of Crumpacker Drive and Totman Circle into the State Secondary Road System; and, WHEREAS, this formal Board action of vacation will serve to remove potential title questions affecting potential property owners in Samuel's Gate subdivision, Section No. 16; and WHEREAS, the developer, as the Petitioner, has requested that, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate the existing 30 foot access and waterline easement dedicated in Plat Book 30, Page 193, and relocate said easement as now shown on the attached Exhibits "A" & "B"; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments and WVW A have recommended this easement relocation and formal vacation; and, WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on October 9, 2007, and the second reading and public hearing was held on October 23,2007. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 2 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on October 912007, and a second reading and public hearing of this ordinance was held on October 23,2007. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate, a 30 foot access and water line easement, is hereby declared to be surplus and the nature of the interests in real estate renders them unavailable for other public use. 3. That the 30 foot access and waterline easement, being designated and shown as "PORTION OF EXISTING 30' A. E. & W.L.E.(DB.1640, PG.1942) BOUNDED BY CORNERS 1 THRU 21 TO 1 INCLUSIVE WITHIN STREET RIGHTS-OF-WAY TO BE VACATED" on Exhibit "Au attached hereto, and having been dedicated on the subdivision plat for F & W Community Development Corporation and recorded in the aforesaid Clerkrs Office in Plat Book 30, page 193, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended. 4. That the 30 foot access easement, being designated and shown as "EXISTING 30' ACCESS EASEMENT.(DB.1640, PG.1942) TO BE VACATED" on Exhibit uB" attached hereto, and having been dedicated on the subdivision plat for F & W Community Development Corporation and recorded in the aforesaid Clerk's Office in Plat Book 30, page 193, in the Holtins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended. 5. That a new 30 foot access easement substantially in accordance with the location as shown on "Plat Showing EXISTING 3D' ACCESS EASEMENT (D.B. 1640, PG. 1941) TO BE VACATED across Roanoke County Tax # 040.01-01-04, Botetourt County Tax # 107- 254 & Lots 27 & 28, Section # 16, Samuel's Gate at "The Orchards" (P.B. 30, PG. 193) 3 and CREATING HEREON A NEW 30' ACCESS EASEMENT Across Roanoke County Tax # 040.01-01-04, Botetourt County Tax # 107-254 Hollins Magisterial District, ROANOKE COUNTY, VIRGINIA." shall be dedicated to the County of Roanoke, Virginia, upon the construction of the new 30 foot access easement and the approval and recording of the aforesaid plat in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia. 6. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 7. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 8. That this ordinance shall become effective upon the completion of construction of the new access easement and the prior recording of the plat identified as Exhibit "A" above, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 5.2-2272 of the Code of Virginia (1950, as amended). 4 I , , VB~I~lIl^ 13)fONYOll. ,OOL =-.L SlI3NNV1d-stlOA3AHl1S-S1l33NI~N3 9M:-90 .J.d 'S3~VlJOSSV N30SWnl _ LOO~'8GMrNqll:f t-----1~ r .' ~-- ;; ~----- /^'.~ ,./ : 'i: ^ V / I - ~.. ." II' · .' /"".. I;~ ~ 'V z. ~ , ~ ~~; 1---' __-/,',.1 ~',,_ f.---~J./..,--.._-~ 8 Ii . . ' .1 {--- '~ :J"'" i:. ~ " 1tJDlBOUSr'l ~ - - ---- .- ...~._~~It-f' .. ~ ;;j~gf ~ --r;t , ~ ", ~..~/ ~.- 11: ,,~-\ --'_. i ,/,'L--+ L ~ ' .~- /' ~..: I " . JM1, Q r--u ~ i: I ! i!' , ~ 1 \ -~..j . .' II ~~ .' --\._~ I -~7;~'-\:-\: 1111; - v",/ Ie f@ \ \ \ \J " ,!... It 1IO f:i j . 111I- --I / II~I.. I ~~: · 1111 : : ~alll:i ~~,. 1 A :; I I ; ; - --! I I~I;I; i ~ hil ~ !: : I: ~I i !ZX:Zl II III; I 9 · --I J-- ~I - l . ~ : I r II ! ~. s · I ,: i!'.w . 9 ~ - ~ "It ~ en N I ' "~tl ~ ~ ~ ';l. !a: ' : (' ~~!! ~ ~ 8 ~ ~ .... Q., I- I allll( rs~~ ~ f5 e ~~9.~ ~~, ----iIJ,'---~$~:: 1::11 ~~~~~ ~f!l;~g~ ~ , 0-- ! I~ ---..... II i I i ~::3 . ~ ~ 0 (::j ~ (3 :; IF.I a.; 1-' flfr--... -') r :1II1;!4i.J!t,1 ~~e~~~:~~~~~ . ... --li~..! I .. ~ I r- ~.... ~ ~ Q ~ ~ c." f5 (: , ~ 1 I 3~ ~~-J~~ail5~: , ~ t 0..;::.......:0 ~ .~Q l :0 ,/'\ ~1f1~1 Q;~~~ ;;~~~~~ ~...~ J J............- :' I ; ~~ so ~ l I ~ - ............. \ J' l!a ~ CI t) ~ ~ : ..~_ : I' '--/ .-it ; ~ ~ - ~ ;-- - - ............. I ~ I ,. 8 LOtz: YINI~~I^ '3:>10NVO)J 6990('; X09 'O"d MS 'lnN3^Y N01]lg~'f1Je 1r99t 'iW'0'8 o::rJdN]aSWnl@ll~ ;11't""W-3 '''6-lL.L (O"s') :XV:J .t't'-tL.L (O"S) :]NOHd ~l ,-.-===--. . . \ ~ ~ ~ \ C!:lI ' H · ~ \ ~ . .. \ ~ I~= ~\ t~~~ ~~Il ~~~ai ......~c:i (Q~ ~~ ~~ ,~ -----: J I I J I I I , , I i~ I'" .-J :-oN ......00 ~~Ya I ~ ~ r...> ~~~ ~8~~ ~~~~ ~I~ ~Ec;:jS?i ;.!..C:~ ~ii~ ~~~ ~ ~ ...... V J.IHIHD: t 9 ~ ~ III .~~ I.~.. ~~~~ Ii l::. ~~Sf ~i.r: ::! ~~~ .... ~ ...... ~ s .e wo:rJdN.K1SWnl@JlIVW :1IVW-3 S'vtr6-lLL (OVS) :XV-:l L L trV-vLL (o,,~} :~NOHd 9 lOtl ....fNr~)!n^ '~ON't'OIt i990l X08 .O"d MS '3nN3Nt N01311WVl19 v99" 4 VINInllIA (3)lONVOlI . SH3NNV1d-SlIOA3Alli1S-SlI33N ION3 OJOd IS31.YIJOSSV N30SWD1 \ . , . / ; i ~ \ . ~ r I G tQ__-1...-' w~ ,N) ..",." avl~__.. ~ 8 H ~ H ::I: :x: ~ e c~- ~~ I.~~ tL i~ jtJt~tl ~~ ..,;~ ~ ......~~ 71...1-~ Qe '~ ~! ~~ 28 .~, '~ m~ ~ ~ ~~ ~ ~i ~S - ; r;sJ ...:I < I c u 00 i~ t) E2 a.. ,.. ~ -J S ~ ! ~ a:: 0 ~ , ~~~ :L~~ ~~$f ~lQi Ii.. ~ >or.: ~ '-it 13 ~ I: \tai ::s i!!it:t:l " ! t!~ / I -i / _:!- " Iii / " ri: ' l- t ig I = : =~. ! fi \ , 1;: S ~ r: -- \ It! i" 4lI ..~ \'}JL' t: ' , -:: ." .p.. _- - - \ \\ .::5 / \ . .10. ':;i] I- ,\, l - " ,!I,.~ ~ '~~ ,: F II. ;::S,,, ' 9 , D'J /" IS_~~.. \_~_ I, "':"7Qj'- /--- ~/ ~ ~ i... ~ ~-~::~ ;' · ........... I , .<...... . . ~' /~~ ..~ ' II .... '1,' , ~~I / ' ri: · / (j , / - .. ------- I . I : /' ~.~ ...._.~ ii I~I !I ~~IIII .00 L · . L 9tre~ 40(2 c= L 1fJJ8" 71'1 :" 0fII .... -=IJ H ~Ig:IBXX t-. ,:~ I .. ~ ~.. ~ ~ cr~ ~ CiV1fCO:: ~ c~ 6i -. .!. ~ ,~ ~ S! .!. ~ ~~~ ~~~~~ ~~ :;; t) ~ ~ i-I ~ ,~ la.J ~ ~ ~ ~ ).( ~ ~ ~ ....)( (.J ~ !=t: ,~ ct:l~~~)(~~. ~o~~~)()- ~~c:S~~~~.fl- _2: ~~~~ 1--.e;:~~~~~~~~~e~~5 :'S"Q - ~ 2 0 ~ ~. ~ ~ ::z: (.J a... l':I . "" :;) (.) ...... ~ ~ ~ _ ~ I- CD ~ 0 ..... C"lI Q... ~ Q 0 Q: ~e ~~~~~ ~ ~ ~6 ~ ~OOw:i t..J ~ ~~ ~ oE;-J~ ~ c~ \J'.J 2: ~::! ~:;z 0 ~ 60 ~ ~~ ~ O::~ Q: II I 5i.. II' =.1 8.1 III :; I ! hill il. i ~!I I i!. IRa I IIII I I: Illl. .. I !'!i Iii II!. !i il 1;:1 I~ Ii II:II~ II il,9 IDI!i: II I _II. .. ~, '~~4 11--1 II~ ;lj.1 IIII ~ld;11111 -1111' -4.' -.1 ... ~ .,. I ACTION NO. ITEM NO. /0 ", r i ti f - \. \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD. ROANOKE, VIRGINIA MEETING DATE: October 9, 2007 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Brenda J. Holton, CMC Deputy Clerk to the Board Elmer C. Hodge Eft County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (Appointed by District) The following one-year terms expired on August 31, 2007: a) King Harvey, Catawba District b) James T. Anderson, Cave Spring District (Mr. Anderson has advised that he does not wish to serve an additional term.) c) Brian Garber, Windsor Hills District 2. Clean Valley Council The two-year term of Dennis "Chip" Harris expired on June 30, 2007. At the September 25,2007, Board meeting, the Clerk was directed to contact Mr. Harris to determine if he was willing to serve an additional term. Mr. Harris has indicated that he desires to serve an additional term. Confirmation of Mr. Harris' appointment has been placed on the consent agenda. 3. Grievance Panel The three-year term of Lee Blair will expire on October 10, 2007. 4. Western Virginia Water Authority Board of Directors The three-year term of Elmer C. Hodge expired on June 30, 2007. After the initial three-year terms, the terms of appointments were extended to four years by the WVWA. This appointment was discussed in closed session at the Board meeting on September 25, 2007, and it was the consensus of the Board that Gray Goldsmith be appointed effective December 1 , 2007, to serve a four-year term which will expire June 30, 2011. Mr. Hodge was directed to attend the WVWA meetings until Mr. Goldsmith's term is effective. Confirmation of Mr. Goldsmith's appointment has been placed on the consent agenda. 2 ~\-l~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER ON TUESDA Y, OCTOBER 9, 2007 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM 1- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for October 91 2007, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6 inclusive, as follows: 1. Designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 11-13, 2007. 2. Confirmation of committee appointments 3. Request from the schools to appropriate funds from the Virginia Department of Education in the amount of $10,403.28 to the Career and Technical Education Budget 4. Resolution of appreciation to Sharon Brown Doetsch, Police Department, upon her retirement after twenty-five years of service 5. Acceptance of an extension to Brahma Road into the Virginia Department of Transportation Secondary Road System 6. Approval of resolution endorsing the candidacy of Richard C. Flora to serve as the Region 11 representative on the Virginia Association of Counties Board of Directors That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ACTION NO. ITEM NO. I-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTYj VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROADj ROANOKE. VIRGINIA MEETING DATE: October 9. 2007 AGENDA ITEM: Designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 11-13,2007 SUBMITTED BY: Brenda J. Holton, CMC Deputy Clerk to the Board Elmer C. Hodge !' tfJ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Association of Counties (VACo) annual conference will be held November 11- 13,2007. They have requested that each county designate a representative of its Board of Supervisors to cast its votes at the annual business meeting on Tuesday, November 13. The voting credentials form must be submitted to VACo by November 1, 2007. All members of the Board of Supervisors are planning to attend the conference this year. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors designate Chairman McNamara to serve as Roanoke County's voting delegate and that the voting credentials form be forwarded to VACo. If Chairman McNamara is unable to attend the business meeting. Vice-Chairman Flora has requested that the Board designate Supervisor Michael W. Altizer to serve as its alternate delegate. V ACo 2007 Annual Meeting Voting Credentials Form Voting Delegate: (Supervisor) Name Title Locality Alternate Delegate: (Supervisor) Name Title Locality Certified by: (Clerk of the Board) Name Title Locality __W~________~______________~______________~~__________------~~----------------------~------~~~~~-----~--~---~-------~~.--- V ACo 2007 Annual Meeting Proxy Statement County authorizes the following person to cast its vote at the 2006 Annual Meeting of the Virginia Association of Counties on November 13,2007. , a non-elected official of this county. -OR- a supervisor from County. This authorization is: Uninstructed. The proxy may use his/her discretion to cast County's votes on any issue to come before the annual meeting. Instructed. The proxy is limited in how he/she may cast County's votes. The issues on which he/she may cast those votes and how he/she should vote are: (List issues and instructions on the back of this form) Certified by: Name Title Locality ACTION NO. ITEM NO. -'-. .-... +-,. J.,.... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE, VIRGINIA MEETING DATE: October 9, 2007 AGENDA ITEM: Confirmation of committee appointments SUBMITTED BY: Brenda J. Holton, CMC Deputy Clerk to the Board Elmer C. Hodge C ((- County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Clean Valley Council The two-year term of Dennis "Chip" Harris expired on June 30, 2007. At the September 25,2007, Board meeting, the Clerk was directed to contact Mr. Harris to determine if he was willing to serve an additional term. Mr. Harris has indicated that he desires to serve an additional term. Confirmation of his appointment has been placed on the consent agenda. 2. Western Virginia Water Authority Board of Directors The three-year term of Elmer C. Hodge expired on June 30, 2007. After the initial three-year term, the terms of appointments were extended to four years by the WVWA. This appointment was discussed in closed session at the Board meeting on September 25, 2007, and it was the consensus of the Board that Gray Goldsmith be appointed effective December 1, 2007, to serve a four-year term which will expire June 30, 2011. Mr. Hodge was directed to attend the WVWA meetings until Mr. Goldsmith's term is effective. Confirmation of Mr. Goldsmith's appointment has been placed on the consent agenda. ACTION NO. ITEM NO. 1'#3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE, VIRGINIA MEETING DATE: October 9, 2007 AGENDA ITEM: Request from the schools to appropriate funds from the Virginia Department of Education in the amount of $10,403.28 to the Career and Technical Education Budget SUBMITTED BY: Roger Johnson Director of Career and Technical Education Elmer C. Hodge {'(1 County Administrator APPROVED BY: COUNTY ADMINISTRA TOR1S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Education has notified Roanoke County Schools that it has been allocated funding in the amount of $1 0,403.28 to reimburse students and the division for the cost of industry certification exams incurred during the 2008 fiscal year. FISCAL IMPACT: The Career and Technical Education Budget will be increased by $10,403.28 ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of $10,403.28 to the Career and Technical Education Budget. ACTION NO. :r-~ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD MEETING DATE: October 9. 2007 AGENDA ITEM: Resolution of appreciation to Sharon Brown Doetsch, Police Department, upon her retirement after twenty-five years of service SUBMITTED BY: Brenda J. Holton. CMC Deputy Clerk to the Board Elmer C. Hodge C'f( County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Ms. Sharon Brown Doetsch, Communications Officer III, Police Department, retired on October 1, 2007, and has requested that her resolution of appreciation be mailed. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Ms. Doetsch with the appreciation of the Board members for her many years of service to the County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE, VIRGINIA, ON TUESDAY, OCTOBER 9, 2007 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO SHARON BROWN DOETSCH, POLICE DEPARTMENT, UPON HER RETIREMENT AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Sharon Brown Doetsch was employed by Roanoke County on September 1, 1982, as a Communications Office in the Sheriff's Office; and WHEREAS, Ms. Doetsch was retained by the Police Department when law enforcement functions were separated in 1990, serving as Clerk, Lead Communications Officer, and Communications Trainer; and WHEREAS, Ms. Doetsch retired from Roanoke County on October 1, 2007, as Communications Officer III, after twenty-five years of service; and WHEREAS, Ms. Doetsch was an outstanding dispatcher and was always wiUing to share her extensive knowledge with fellow workers in her capacity as a trainer; and WHEREAS, Ms. Doetsch, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to SHARON BROWN DOETSCH for twenty-five years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. ACTION NO. ITEM NO. T-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD MEETING DATE: October 9, 2007 AGENDA ITEM: Acceptance of an extension to Brahma Road into the Virginia Department of Transportation Secondary System. SUBMITTED BY: Arnold Covey Director, Community Development Elmer C. Hodge C If- County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Park Place Developers, Inc., the developers of The Villas at Castle Rock, request that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.11 miles of Brahma Road, located in the Windsor Hills Magisterial District, from the intersection with the existing Braham Road to its cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No county funding is required. STAFF RECOMMENDATION: The staff recommends that the Board approve a resolution to VDOT requesting that they accept the extension of Brahma Road into the Secondary Road System. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 9th DAY OF OCTOBER 2007 ADOPTED THE FOLLOWING RESOLUTION REQUESTING ACCEPTANCE OF AN EXTENSION TO BRAHMA ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Addition Form LA-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk1s Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to 933.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage. and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: Yeas: Nays: A Copy Teste: Wanda G. Riley, CPS Clerk to the Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Teresa Becher, Transportation Engineering Manager Virginia Department of Transportation r.n -I tE ~I tU -= ~ QJ ro E ~....t::: r.fJ~ ~t: 0< 8 tU ~ r- r.ng N r./J~ 23 ro~ ~~ ~ C\j 00 u d) r.fJ t1J ~ o -= ~ <U r.fJ E Z~ 0'= ~o ~ ~ ~ ::I Orzl o ~ o ;::: ~ ,;2 r.fJ~ O~ ~~ o~ ~ ,g ~ t: <U I ~ rzl ~b "'0 L-o cod o co V) I < ~~ o~ ~ g rjJ ~ Z c O~ ~ .c ~~ ~.8 O'E o QJ <~ .a <: ~ ~ ; .c: .5 fI} ~CiJ1:~ "'0 = ~ .- "'O~=~ <..JU rIJ = o ~ = rIJ ~~ = 0 ~Z rIJ ~ ~ = = Q U ~=~ o:2~ c(~'-' = o .... rIJ ~ ~ ..c .a -5 I- ~ ~ = Q . .... ....... :a ~ < = ....... ~ ~ .. ....... rIJ rIJ r... o ~ e ~ z ;..: .- ~ ....... ~ ~ .. ....... rJJ. ~ o ~ e ~ z ~ "0 ~ o ~ c = ~ = C> U QJ 00 -= . 4J Q ~z ~ ~ o o ~ --- 0"- 00 \0 ::;t: ~ (lJ 0 :; ~ o ..... ~ ~ :; ~ ~ 0 o 0 c::: 0 ~ ~ E :! ..c"'CS--- ~ ~ ~ co C) ~ 0.0 ~ ~ .5 'f Q ....... .u 'i '~ :2 "E ~ 8 ~ e C( E = "; ~E-iE: --0 t'\j o ~ ~ ] C\J ~ CO ~ 0'\ .q- Q,; o.c ~ ~ ~ N 'a,; ~ ~ "C ~ "C i- e r..l ~ E =: = = -= ~E-S:: ~ 0I:l = ~ ~ eQ Q. .::.:: c c = .i c c = ..... = ~ .... = s: ~ ~ ~ "C ~ "C i- = r..l ~ ~ :.= ~ ~ ..", - ..! L: ~E-Q.~ M ('f') ~ = ~ ~ o c = ..... ~ s: ~ e!i2 ~ "C ~ "C i- '=' ~ aJ =: e = -; e = E-S:~E- ~ ~ = Q. ~ c c = .... ~ == .a: '; Q "C 4.l "C i- '=' r..l ~ ~ 5 .!! E = Q.~E- l.f) \C ~ = Q. ~ c c == ..... ~ s:: ~ ~ Q "C ~ "C i- '=' U ~ ~ S !: ~ =-~ Qj 0.0 d = 'c;j L-o "'0 "'0 e d ~~ ~;:= r:r; =s u """ .i~ o -= ~ (1) .... E = ~ s: ~ C d ~ ~ ~ e!i2 <U ~ ~ "C ;::: ~ ~ "C ;::: i- d <=4- ~ 0 =: <U = ~ ,~ E- s: ~ u X QJ ~ d a: 4- o ~ bJ) 'C 4- o ..c .:c .~ "'0 <U <U ~ cod L-o cod ::f o t--- ~ O.[l ~ ~ i ~ '0 r- E-t Z iU ~ 6 ~~ ~~ == .~ U] <c E-t IU E-t ~ <~ ~] O~ ~ QJ -0 ~ z@ O~ ~ ~ gj <] U:e ..... v ~ ~ ;...( . .... ~c ~ E ~'"5 U~ V'.J :.E 1-- --- ~ ...... E= "'CS C. ~ (lJ E ~ z '-' ,,-Ill_ ,_ _" J ~ .l/t.P; I .;f't"', . "l~. . ,., .' - ~~~ --..:.--==. ,> ........ r.. _.. .-...""" "'~D ~__::.~<_ I nCAllON MAP VICINITY' MAP NORTH ,.. . "C 1.1 .-' - III. , : . ". ~ .... ""~JJ. l} ""'. 'Iii lor II~'I/CA" "',.Ut)I/t." "., ." It ". It 'A1 fL' u"t 'JW'M CLul} Q . ,.... "q, In / Z/ / I r -....., /' I I ............. I d i'" ;J- ......... ........... , ... ", / PROPOSED ADDITION SHOWN IN GRAY / ( .? 1 .J . # t~ RIGHT OF ROADWA Y DESCRIPTION LENGTH WAY WIDTH SERVICES Miles Feet Feet Houses Brahma Road Extension; from the end of the existing Brahma Road to the end of its cul-de.sac 0,11 40 28 18 ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVLOPMENT ACCEPTANCE OF AN EXTENSION OF BRAHMA ROAD INTO THE VtRGtNIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM ACTION NO. ITEM NO. I-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE, VIRGINIA MEETING DATE: October 9, 2007 AGENDA ITEM: Approval of resolution endorsing the candidacy of Richard C. Flora to serve as the Region 11 representative on the Virginia Association of Counties Board of Directors ElmerC. Hodge ~ /1~--P County Administrator ~ <\. . APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~af/~ SUMMARY OF INFORMATION: Wanda Wingo, a member of the Botetourt County Board of Supervisors, has capably represented Region 11 on the Virginia Association of Counties Board of Directors for several years. Ms. Wingo has advised that she will not seek re-election. It has been several years since a member of the Roanoke County Board of Supervisors has served in a leadership capacity with VACo. Vice-Chairman Flora, a long-time and experienced member of the Roanoke County Board of Supervisors, is well-known and recognized for his extensive networking with neighboring governments, and thus would make an excellent candidate for this position. Nominations for the Region 11 representative will be considered at the VACo annual meeting at The Homestead in November. Region 11 includes the Counties of Bedford, Botetourt, Craig, Giles and Roanoke. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolution endorsing Richard C. Flora to serve as the Region 11 representative on the VACo Board of Directors, and forvvard a copy of the resolution to the Region 11 localities. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE, VIRGINIA, ON TUESDAY, OCTOBER 9, 2007 RESOLUTION ENDORSING THE CANDIDACY OF RICHARD C. FLORA TO SERVE AS THE REGION 11 REPRESENTATIVE ON THE VIRGINIA ASSOCIATION OF COUNTIES BOARD OF DIRECTORS WHEREAS, the Virginia Association of Counties (VACo) Board of Directors will consider nominations at the VACo annual meeting in November 2007 for the Region 11 representative; and WHEREAS, Region 11 includes the Counties of Bedford, Botetourt, Craig, Giles, and Roanoke; and WHEREAS, Wendy Wingo, member of the Botetourt County Board of Supervisors, who has capably represented Region 11 for several years has advised that she is not seeking re-election; and WHEREAS, Richard C. Frora is a long-time and experienced member of the Roanoke County Board of Supervisors, recognized for his extensive background of governmental affairs and well-known for his ability to network with neighboring localities. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, fully endorses Richard C. Flora's candidacy for the position of Region 11 representative to the Virginia Association of Counties Board of Directors; and BE IT FURTHER RESOLVED that the Board of Supervisors hereby directs the Roanoke County Administrator to forward a copy of this resolution to the Board of Supervisors in the Region 11 localities and encourages their support of Richard C. Flora's election to the Virginia Association of Counties Board of Directors. 2 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA vY\-1 Amount 010 of General Amount Unaudited Balance at June 30, 2007 $14,488,420 8.230/0 July 1, 2007 Payment on Loan from Explore Park 20,000 Balance at October 9, 2007 14,508,420 8.240/0 Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2007-08 at a range of 8.50/0-9.50/0 of General Fund Revenues 2007-2008 General Fund Revenues $176,033,678 8.50/0 of General Fund Revenues $14,962,863 9.50/0 of General Fund Revenues $16,723,199 The Unappropriated Fund Balance of the County is currently maintained at a range of 8.50/0-9.5010 of General Fund revenus and will be increased over time to the following ranges: 2008-2009 2009-2010 2010-2011 9.0010-10.00/0 9.5%-10.50/0 10.0%-11.00/0 Submitted By Rebecca E. Owens Director of Finance Elmer C. Hodge ['If County Administrator Approved By COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES (Y\ - 2. Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Unaudited Balance at June 30, 2007 Amou nt $6,234,044.55 August 28, 2007 Upgrade to the 800 MHZ Radio System (5,000,000.00) Balance at October 9, 2007 $1,234,044.55 Maior County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited Balance at June 30, 2007 $1,049,620.00 July 24, 2007 Acquisition of property for Fleet Maintenance Facility (890,000,00) September 11, 2007 Needs assessment and program analysis for Glenvar Library Expansion (100tOOO,OO) Balance at October 9, 2007 $59,620.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ttJ County Administrator ff\-~~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 2007-2008 Original Budget Amount $ 100,000.00 June 12, 2007 Appropriation for Legislative Liaison ($24,000.00) June 26, 2007 Appropriation for the veteran's monument at the Vinton War Memc ($30,000.00) Balance at October 9, 2007 $ 46,000.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge (' f) County Administrator rn-~ TELECOMMUNICATIONS TAX REPORT COUNTY OF ROANOKE, VIRGINIA Month of Collection Tax Description 2006 2007 January Consumer Utility Tax Landline $ 94,947.90 $ 86,811.94 Consumer Utility Tax Wireless 116,433.91 123,642.12 E911 Service Tax 61,427.25 61,676.60 Cable Franchise fee 240,925.74 237,369.11 Total $ 513,734.80 $ 509,499.77 February Consumer Utility Tax Landline $ 93,052.78 $ 11,481.03 Consumer Utility Tax Wireless 116,093.91 E911 Service Tax 59,753.00 58,515.52 Cable Franchise fee 36,121.67 Total $ 268,899.69 $ 1 06, 118.22 February 2007 Consumer Utility Tax Land/ine and Cable Franchise Fee are December 2006 taxes collected in February 2007. March Consumer Utility Tax Landline $ 92,561.36 $ Consumer Utility Tax Wireless 104,178.63 Communication Sales and Use Tax 207,485.17 E911 Service Tax 64,339.14 Cable Franchise fee 80,692.40 Total $ 261,079.13 $ 288,177.57 April Consumer Utility Tax Landline $ 96,802.50 $ Consumer Utility Tax Wireless 128,673.20 Communication Sales and Use Tax 270,338.98 E911 Service Tax 60,650.90 Cable Franchise fee 216,295.38 75,020.70 Total $ 502,421.98 $ 345,359.68 May Consumer Utility Tax Landline $ 92,941.49 $ Consumer Utility Tax Wireless 117,319.69 Communication Sales and Use Tax 271,078.33 E911 Service Tax 60,264.73 Cable Franchise fee 92,259.95 Total $ 270,525.91 $ 3631338.28 June Consumer Utility Tax Landline $ 95,748.48 $ Consumer Utility Tax Wireless 119,760.11 Communication Sales and Use Tax 268,293.91 E911 Service Tax 60,455.05 Cable Franchise fee 84, 186, 19 Total $ 275,963.64 $ 352,480.10 July Consumer Utility Tax Landline $ 95,017.26 $ Consumer Utility Tax Wireless 121,823.44 Communication Sales and Use Tax 300,558.02 E911 Service Tax 59,649.70 Cable Franchise fee 245,481.66 78,603.22 T ota I $ 521,972.06 $ 379,161.24 August Consumer Utility Tax LandHne $ 92,306.09 $ Consumer Utility Tax Wireless 116,219.46 Communication Sales and Use Tax 237t729.17 E911 Service Tax 59,979.00 Cable Franchise fee 86,818.45 Total $ 268,504.55 $ 324,547.62 September Consumer Utility Tax Landline $ 85,834.51 $ Consumer Utility Tax Wireless 121,460.78 Communication Sales and Use Tax 258,253.93 E911 Service Tax 59,393.73 Cable Franchise fee 87,629.46 Total $ 266,689.02 $ 345.883.39 Grand Total $ 3,149t790.78 $ 3,014,565.87 *Effective 2007 the Cable Franchise Fee is received monthly as compared to quarterly receipts in 2006. **2007 Breakdown provided by the State of Virginia Tax Department Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator ([nu1tt~ nf ~na1tnkc t llC~~~lltinl1 " ~ . , ~ Cl ~ ~ rr,~5 DECLARING SEPTEMBER 24, 2007, AS FAMILY DAY - A DAY TO EAT DINNER WITH YOUR CHILDREN IN THE COUNTY OF ROANOKE WHEREAS, the use of illegal and prescription drugs and the abuse of alcohol and nicotine constitutes the greatest threats to the well-being of America's children; and WHEREAS, twelve years of surveys conducted by The National Center on Addiction and Substance Abuse at Columbia University have consistently found that children and teenagers who routinely eat dinner with their families are less likely to smoke, drink and use illegal drugs; and WHEREAS, teenagers who eat dinner with their families two times a week or less are twice as likely to drink alcohol and smoke cigarettes compared to teens who have frequent family dinners; and WHEREAS, teenagers who eat dinner with their families are half as likely to smoke cigarettes and marijuana and drink alcohol; and WHEREAS, the correlation between family dinners and reduced risk for teen substance abuse are well documented, and parental engagement is known as one of the most crucial factors in determining the likelihood of substance abuse by teenagers; and WHEREAS, Family Day, which was established in 2001 and is celebrated on the fourth Monday of September, emphasizes the importance of regular family activities in parent-child communication and encourages Americans to make family dinners a regular feature of their liVes. NOW THEREFORE, WE, Joseph P. McNamara, Chairman, and Richard C.. Flora, Vice- Chairman, of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim and recognize September 24, 2007, as FAMILY DAY - A DAY TO EAT DINNER WITH YOUR CHILDREN in the County of Roanoke; and FURTHER, urge all citizens to observe Family Day by making family dinners a regular part of their children's liVes.. ~\Jj.~ Wanda Gt Riley, Clerk '"~:.~?~~ - .: " ~-:.. .:':- . ~~~=!~~,.."'\. / ~:-....." ..~~ --~ 'i. S i:. ... "' ~ ~ . ~ ~ \ l ~ ,; ; .. ~, ; -:"'; t "'s-:"1!I ~ J~' ~ R o"==' ,-'" 1 ';.... "" ........ -""-"" ~ ~ '- ~ '\. "," ~! .# ~ .~ '\=:~~~L~~.~~:~~ ~~,;, ~ ,~-5> l- ~ cw __ Richard C. Flora, Vice-Chairman &~ /I~r: Elmer C. Hodge, County Administrator <trauut~ af ~anuak~ 1:0C~~~atiDq DECLARING OCTOBER 7 THROUGH 13,2007, AS MENTAL ILLNESS AWARENESS WEEK IN THE COUNTY OF ROANOKE WHEREAS, mental health is essential to good health and every Individual, family and community must understand that mental health Is a necessary part of overall health care and suicide prevention must be Increased by reducing the stigma of seeking care; and WHEREAS, It Is essential to eliminate disparities in mental health care by promoting well-being for all, regardless of race, ethnlclty. language, place of residence or age and ensure equity of access, delivery of services and Improvement of outcomes, through public and private partnership to ensure culturally competent care to all; and WHEREAS, individuals and families must have the necessary Information and the opportunity to exercise choice over their care decisions, Including Individualized plans of care, expanded supported employment, enhanced rights protections, better criminal and juvenile Justice diversion and re-entry programs, Improved access to housing, and an end to chronic homelessness; and WHEREAS, every individual must have the opportunity for early and appropriate mental health screening, assessment and referral to treatment; and WHEREAS, adults and children with mental Illness must have ready access to evldence- based best treatments, services and supports leading to recovery; and WHEREAS, the mental health system must provide consumers, providers and the public with quality, accessible and accountable Information supporting Improved care. NOW, THEREFORE, WE, Joseph P. McNamara, Chairman. and Michael A. Wray, Supervisor, Cave Spring Magisterial District, of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim October 7 through 13, 2007, as MENTAL ILLNESS AWARENESS WEEK throughout the County of Roanoke to increase public awareness of mental Illness to promote greater access to effective treatments for those who suffer from the potentially disabling symptoms of these disorders. ~\JJ.~ Wanda G. Riley, Clerk \'l'~\Q. W Michael A. Wray. supe~ fr\-s ACTrON NO. ITEM NUMBER (lJ -lp AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROANOKEJ VIRGINIA MEETING DATE: October 9, 2007. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Po'icy, as of September 30,2007. SUMMARY OF INFORMATION: GOVERNMENT: SUNTRUST/ALEXANDER KEY SUNTRUST/ALEXANDER KEY CONTRA SUNTRUST SECURITIES SUNTRUST SECURiTIES CONTRA 73,703,491.22 275,331.21 7,000,000.00 (999,380.00) 79,979,442.43 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION (G.O.) 6,696,334.19 6,696,334.19 MONEY MARKET: BRANCH BANKING & TRUST SALEM BANK & TRUST SUNTRUST/ALEXANDER KEY SUNTRUST SECURITIES WACHOVIA 2.207,449.88 1,205,603.85 22,262,393.75 4,591,180.00 2,579,568.62 32,846.196.10 US-TREASURY BILLS/NOTES: SUNTRUST/ALEXANDER KEY 989,304.62 989,304.62 TOTAL 120,5111277.34 ACTION NO. ITEM NO. ()~ i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE, VIRGINIA MEETING DATE: October 9, 2007 AGENDA ITEM: Work session to discuss current status of capital improvement projects SUBMITTED BY: Brent Robertson Director. Management and Budget SUMMARY OF INFORMATION: This time has been set aside to review and discuss the current status of significant capital improvement projects that are in-process. These projects are currently part of the approved Capital Improvements Program. Attached is a brief summary of recent activity and upcoming events related to the specific projects. In addition, the following items will be presented: . Presentation of preliminary plans for the North County Fire and Rescue Station . Preparation for proceeding with financing plan for capital projects . Update on proposed Real Estate "Homestead Exemption" FY 2008-2012 Capital Project Status Report 10/4/2007 Project: 800MHz Public Safety Radio Upgrade Project Managers: Bill Hunter Elaine Carver Total Capital Cost: Funding Sources: $9,082,780 Minor Capital $5,000,000 Bond Proceeds Capital Fund - Fire Accounts $3,901,272 $181,508 Description: The project wil1 include a complete upgrade from a 20 year old Public Safety analog radio system to a state of the art digita~ system, including replacement of the system infrastructure and subscriber radios. The upgrade will ensure better service and greater reliabUity of communications within the County. Recent Developments: · Final contract was approved by the Board of Supervisors at the August 14,2007 meeting · Budget was appropriated by the Board at the August 28, 2007 meeting (pending a bond sale) · A detailed Payment Schedule and Project Timeline has been received from Motorola outlining the actual project costs and mi'estone dates; first payment to be made October 2007 · Final System Acceptance and the "Go Liven date is scheduled for October 20th, 2009 Project Status: Final Contract Approval Aug ust-07 Approved at the August 14, 2007 BOS meeting; Budget appropriated at the August 28, 2007 BOS meeting Site Improvements Begjn December-07 Public Safety BuHding, Poore Mtn., Ft. Lewis, Mill Mtn., Crowells Gap; Begins 12/3/07 and ends 2/17/09 Subscriber Radio Installations Begin February-08 Begjns 2/15/08, ends 8/27/2008 Site Installations Begin March-09 Begins 3/18/09, ends 7/16/09 Go Live October -09 10/20/2009 Project Timeline: I Final Contract Approval Subscriber Radio Installations Begin Go live :> en 0 z c.... T1 ~ )> ~ c.... c.... )> (j) 0 z 0 c.... T1 ~ )> ~ c.... L )> en 0 z c CD $1 0 00 CD 00 ~ 00 c c c CD g. 0 CD Q) CD ~ "C 00 C c:: c CD 0 0 co "'0 < ::J 0- 7 '< ::J 6 co "C < 0 =t 0- 7 '< ::J 6 co "C 7 < 6 b 6 6 6 6 0 6 6 6 co 6 6 b 6 6 0 6 6 0 6 6 <C b 6 0 6 -oJ ""oJ -J -J co co co OJ co co co CD co co co co to to to (,0 to to to to to Site Improvements Begin Site Installations Begin (DRAFT) FY 2008-2012 Capital Project Status Report 10/4/2007 Project: Multi-Gen Center (New Business Park) Total Capital Cost: $30,259,852 Funding Sources: Pub. Sfty Bldg Bond Proceeds $1,800;000 $27,959,852 Project Managers: Dan OtDonnelJ Pete Haislip Cap. Sa!. - Close Out Proj. $500,000 Description: Development of an 75,750 square foot multi-generational center to include indoor aquatic spaces, gymnasiums, fitness areas, a walking track, community program space, and outdoor aquatics. The project will provide for the major facility recommendations in the Parks & Recreation Master Plan and will serve to enhance sports marketing efforts in the valley and will anchor a new 200 acre business park in North Roanoke County (See North County Business Park) and will be a signature landmark at the gateway to Roanoke County. Recent Developments: · Board of Supervisors approved the Comprehensive Agreement at the August 28, 2007 meeting contingent upon the following: a) Planned bond sale in Spring 2008 and appropriation of funds b) Execution of the option to purchase approximately 12 acres of land c) Approval of the Public-Private Partnership Agreement for infrastructure improvements for the North County Business Park · Project is similar in size, quality and scope to IIRiverchasert model; space program has been reduced from 83,000 sq./ft. to proposed dimensions to reduce cost. Square footage presented does not include outdoor aquatic space · Land acquisition is currently being negotiated and will not exceed $1,800,000 ($150,000/acre) · Guaranteed maximum price to be provided July 18,2008. Construction finished end of December 2009. Project Status: Board vote on Compo Agreement August-07 Approved at the Aug. 28, 2007 BOS meeting Design Development I Value Engineering September-07 Sept. 2007 through March 2008 Begin site preparation I Groundbreaking March-DB Completion December-09 1 2/28/2009 -- Project Timeline: Design Development I Value Engineering Begin site preparation I Groundbreaking l> c: co 6 ...... o Z 0 ~ ~ ~ ~ ~ ~ E 2 l> W 0 Z 0 L ~ ~ > ~ L L l> W 0 Z 0 ~ ~ ~ ~ ~ ~ ~ ~ J T T ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ g g ~ ~ g ~ ~ g g ~ g g ~ ~ ~ ~ g ~ g g g ~ g g Board vote on Camp. Agreement Completion (DRAFT) FY 2008-2012 Capital Project Status Report 10/4/2007 Project: Fire Station - North County Total Capital Cost: $4,200,000 Project Managers: Rick Burch Funding Sources: Bond Proceeds Currently Appropriated $3,500,000 $7001000 Description: Provide a new fire and rescue public safety building in the area of Plantation and Hollins Road. This would be a three-bay station to house a pumper and two ambulances. Also included would be adequate living areas such as offices, male/female sleeping/restroom/shower areas, storage areas, and meeting rooms. This facility will more evenly distribute fire and rescue calls currently handled by other stations in order to provide more efficient and effective fire and rescue services for the citizens of Roanoke County. Recent Developments: · Design development began August 2007 · The presentation to the Board of Supervisors will be held at the first BOS meeting in October 2007 · Contract document preparation is set to begin in November 2007; bids will be solicited in January 2008 and received in February 2008 (award in March 2008) · The January 2009 completion date is aggressive; there is a possibility that compietion will be pushed to February of 2009 · Rescue fees recently approved by the Board will generate revenue to pay for capital construction and off-set some of the personnel costs Project Status: ~_..~.. Supervisor's Presentation October-OJ Will be held during first BOS meeting in October 200? Bid January-DB Award March-DB Begin Construction March-DB Construction set to run 10-11 months ""---...... Completion Ja nuary-09 May be pushed to February 2009 Project Timeline: Bid Award (j) (t) u 6 ......,j z o < 6 ......,j o (t) o b ......,j c.... QJ ::) 6 CD "T1 CD c- o CD )> :s:: c.... c.... c.... )> en 0 z 0 U QJ c: c: c c: CD 51 0 (t) 7 '< :J 6 6 co "'0 < 0 0 0 0 CD CD 6 6 0 6 6 CD CD CD CD CD CD CD CD Begin Construction "T1 (t) c- o (0 Supervisor's Presentation Completion (DRAFT) FY 2008-2012 Capital Project Status Report 10/4/2007 Project: New County Garage Project Managers: Anne Marie Green Total Capital Cost: $7,700,000 David Anderson Funding Sources: Bond Proceeds Currently Appropriated $617001000 $1,000,000 Description: New fleet maintenance facility on Hollins Road that wiU reduce costs currently associated with maintaining two garages (one owned, one leased) and those associated with outsourcing the repair of public safety vehicles. In addition to reducing costs, the sixteen bay facility will allow for a more efficient workflow, more effective service and provide a safer, more comfortable work environment for the garage staff. Recent Developments: · Project presentation will be given to the Board of Supervisors at the November worksession · Design development will be complete by October 19th and construction documents will be prepared beginning October 29th · Work on a partnership contract with the Western Virginia Water Authority is currently in progress · Project entrance has been redesigned with Hollins Road being the only access point · The A&E firm, Spectrum, has estimated that the cost per square foot will be $142 · Construction bid is set to be issued by February 2008 with award and commencement of construction slated for April 2008 · Operating costs will be off-set with an updated rate structure and by eliminating the costs associated with the current maintenance facilities Project Status: Design Development October-O? Design Development complete by October 19th Award [ March-08 Award to be made by March 2008 Construction Begins Apri 1-08 Completion May-09 Completion and occupancy set for May 2009 Project Timeline: Design Development Award Completion (fJ 0 z 0 t- " s: s: c.... c- c- )> (fJ 0 z 0 c.... "T1 s: )> s: c.... ('l) n- o CD ll) CD ~ ll) c c c c: CD ~ 0 ('l) w CD ~ "'0 W C "'0 < n :J 0- '< :::J 6 6 "? 1j' < (') l' C" ., "'f :J 6 6 6 6 6 6 a 6 6 co CQ a a 6 6 6 a 6 6 a a 6 ....... ....... ....... ....... OJ co co co CD CD CD ()'J CD CD c.o to to to c.o c.o Construction Begins (DRAFT) FY 2008-2012 Capital Project Status Report 10/4/2007 Project: South County Library Total Capital Cost: $18,000,000 Project Managers: Diane Hyatt Diana Rosapepe Funding Sources: Bond Proceeds Currently Appropriated $16,280,000 $1,720,000 Description: This project would replace the existing Headquarters/419 Library with a 56,000 sq. ft. building constructed to meet both current and anticipated needs for size, lighting, design, handicapped accessibility, and telecommunication infrastructure. The amount of traffic received at the 419 Library and its lack of interior space ensures that the new South County Library will provide a much needed update to the county's library system and wiU be of great use to county citizens. Recent Developments: · Design development is at 400/0. Significant site and architectural planning have been completed; electrical and mechanical design are underway · The project will go through the mandatory Value Engineering process during the week of October 29th · Following a second round of interviews, an engineering firm will be selected to design the roundabout on Merriman Road · Staff has begun the process of seeking grants to develop an educational raised trail through the adjacent wetlands · Revenues generated from community space rentals and retail activities will be used to off-set some of the additional operating costs of the new library Project Status: Design Phase Completion March-08 Construction Bid March-OB 3/29/2008; four (4) week bidding phase Construction Award April-08 4/23/2008 Construction Begins April-DB Twenty (20) month construction phase I Completion November-09 FF&E delivery & installation finished by 9/7/2009; building construction not complete until 11 /4/2009 Project Timeline: Construction Bid Construction Award Completion " )> s: '- '- C- )> CJ) 0 z 0 '- " s: )> s: '- '- )> CJ) 0 z 0 <'0 -g Q) c: c c: c: CD D- o CD Q) <tl Q) ~ Q) c c c: CD n- o CD C'" '< =' 6 6 co "'C < (") :J rr -;" '"f ::J 6 co "'C < (") 6 6 6 6 OJ co b b 6 6 6 6 6 0 6 0 6 C.D 6 b 6 b 6 CD OJ CD OJ OJ OJ OJ CD co C.D C.D C.D C.D C.D C.D C.D C.D C.D C.D C.D Construction Begi ns I Design Phase Completion (DRAFT) FY 2008-2012 Capital Project Status Report 10/4/2007 Project: North County Business Park Infrastructure Project Managers: Doug Chittum Elmer Hodge Total Capital Cost: Funding Sources: $2,500,000 Current Appr. $1 tOOO,OOO 2008-09 Appr. $500,000 2009-10 Appr. 2010-11 Appr. $500,000 $500,000 Description: Phase I Infrastructure Development for New 200 acre Premier Business Park which will provide new jobs and revenue to Roanoke County and serve as the County's flagship Economic Development Project. Recent Developments: · Master Plan for Business Park has begun · 30 acre site for 1 st development identified as Hotel/Conference Center potential · This project will also provide access to MultiGen Recreation Facility which will serve as anchor to the new Park Project Status: Design Development/Engineering September-O? Complete by March-08 Construction Beg;ns March-08 Completion of $1.5 Million in Infrastructure November-09 Improvements Project Timeline: Design DevelopmenVE ng i neering Completion of $1.5 Million in Infrastructure Improvements )> en 0 z 0 c.... 'T1 )> 5: c.... c.... c.... )> en 0 z 0 c.... 'T1 5: )> 5: c.... c..... )> (j) 0 z 0 c <D $l 0 (tl cu (tl "'tJ Q) C C C c <D n- o <D Q) <D Q) "'tJ Q) C C C (tl Sf- 0 CD (!) "'tJ < (') ::::J CT -;' '< 7 6 6 (!) "'tJ < (') 7 CT -;' 7 '< 7 6 (C "'tJ < () 6 6 6 6 6 6 6 0 6 0 CD CD 6 6 6 6 6 0 6 0 0 6 0 CD 6 b 0 6 b -.....l -.....l -.....l -.....j -.....l OJ OJ OJ OJ OJ OJ CD OJ OJ OJ to CD CD to to to CD CD to CD CD Construction Begins (DRAFT) FY 2008-2012 Capital Project Status Report 10/4/2007 Project: Total Capital Cost $2,310,000 Project Managers: Elmer Hodge coordinating with the Western Virginia Water Authority Water Line Extension Funding Sources: WVWA Bond Proceeds $2,310,000 Description: Extension of a water line from Clearbrook to Wirtz Plateau in FrankHn County along the Route 220 Corridor. The project will not have an affect on rates for existing customers of the Water Authority nor will it interrupt service. Recent Developments: · Debt service will be paid for by Roanoke County and Franklin County; Roanoke County's share of the project is approximately $2.3 million; the cost of the entire water line will be approximately $5.5 minion · Costs will be recovered from new commercial and residential developers and users who utilize the water line through increased tax revenues and connection fees · The Water Authority will be responsible for the design and construction of the water line · Project length is between 18 months and two years · Project is critical to long-term comprehensive regional water system Project Status: Board approval of support April-07 Approved a joint resotution of support for the project. Engineering & Design Work Began Spring Preliminary engineering report approved by V A Dept. of 2007 Health in August. Design work continues. 4th Quarter Work began in May. The final study expected to be 220 Corridor Study/Comprehensive Plan Amendment 2007 presented to the PC in Oct. and BOS in Nov. for incorporation into the County's Comprehensive Plan. Expected to Goal to have first phase of the project ready to bid in Jan. Iconstruction Begins begin Spring 2008 2008 Project Completion Summer 2009 Project Timeline: Board approval of support 220 Corridor Study/Comprehensive Plan Amendment Project Completion "T1 ~ l> ~ Q) ~ 6 6 b ~ ~ ~ t t l> ~ 0 Z 0 ~ ~ ~ l> :J I c5 .g u ~ ~ :J ~ ~ ~ 6 ~ 6 6 6 6 6 6 6 6 6 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ L L L l> ~ 0 Z 0 L ~ ~ l> ~ L L 5 C c: t5 ~ n. ~ ~ ~ ~ OJ ~ OJ 5 ~ 6 g g 6 6 b 6 6 666 6 6 6 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ w ~ ~ Engineering & Design Work Construction Begins (DRAFT) ACTION NO. ITEM NO. 0-2- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE1 VIRGINIA MEETING DATE: October 9, 2007 AGENDA ITEM: Work Session on Fire Code Amendments SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: '~L..~~0v~~~ Mak~A~~2 ~~~~\I'~'~~ ~J elf', / SUMMARY OF INFORMATION: On July 10,2007 the Board of Supervisors held a work session on amendments to Chapter 9 "Fire Prevention and Protection" of the Roanoke County Code. During this work session staff discussed with the Board several issues concerning fire hydrants, improvements to water lines, and extensions of water lines by the Western Virginia Water Authority (WVWA). The Board asked numerous questions. The County Administrator and the County Attorney met with representatives of WVWA to address the Board1s questions. The purpose of this work session is to continue the discussion begun in July and to address the following concerns: (i) the adoption of an ordinance and policies concerning the requirements for fire hydrants, (ii) the adoption of an ordinance and policies concerning the flow of water to these fire hydrants, and (iii) the adoption of an ordinance and policies concerning apparatus access roads. A proposed ordinance is attached. The Board's questions concerned the following issues: 1) Less than 20/0 (40) of the over 2000 fire hydrants in the County fail to meet the 500 GPM standard for single-family residential property, and more than half of those exceed 250 GPM (15 are at 494 GPM or better). A fire hydrant requires a 6" water line and 980/0 of lines in the County meet that standard. 2) With respect to commercial and industrial property the situation is arso good with limited problems in the Williamson Road area. 3) It is anticipated that the WVWA 5 year CIP ($3.6 Million) will address many of the problem areas. Fire Hydrants The proposed ordinance establishes the requirements for the installation of fire hydrants arising from the construction of new buildings or developments or the renovation of existing structures in Roanoke County and the Town of Vinton. 9 508.5. Fire Hydrant Systems of the Statewide Fire Protection Code (SFPC) establishes certain minimal requirements for these improvements. The SFPC authorizes local governments to adopt policies or regulations that are more restrictive or more extensive in scope than the SFPC. The proposed ordinance modifies the SFPC to conform to the water system design and water flow capabilities of the Authority. Fire Flow Included in this ordinance are requirements for a minimum flow of water to supply each fire hydrant so that it functions as intended. These minimum fire flows are adjusted based upon the type of structures to be protected by the fire hydrant: residential, multi-family, commercial, or industrial, and the occupancies of these structures. For example, a minimum flow of 500 gallons per minute (GPM) is recommended for single-family residential property; however, higher flows are required for multi-family. commercial and industrial uses. It may be possible to provide 500 GPM flow from a hydrant but that flow would be inadequate if the development was a commercial structure or apartment building. Several situations have recently occurred during the development review process concerning the lack of fire flow to serve a proposed development. The developer is willing and able to install necessary improvements to the public water system to serve his/her development; however, the proposed development will be connecting to older and smaller water lines that cannot supply the required quantity and flow of water to support the hydrants in or adjacent to the proposed development. Other developments have been able to satisfy fire flow requirements through the use of higher and more expensive building standards, e.g. the installation of sprinkler systems (Roanoke County Public Safety Building-Cove Roadt Cox Communications addition, Vinton Public Safety Building. Blueridge Gardens Apartments-Peters Creek Road). S 508.5.1 provides that fire hydrant systems shall be located and installed as directed by the fire department. Fire hydrant systems shall conform to the written standards of the jurisdiction and the fire department. Roanoke County has not adopted any written standards for fire hydrants and fire flows. Prior to the establishment of the WVWA, the County had standards for domestic water supply and fire flow, and the location of fire hydrants. With the creation of the WVWA, the County repealed these provisions and incorporated by reference the Authority's design and construction standards. However, these standards only apply to extensions of the public 2 water systems. The WVWA standards do not apply to water extensions that will not become part of the WVWA's system. It is recommended that the Roanoke County Board of Supervisors consider adopting an ordinance amending Chapter 9 of the Roanoke County Code to establish specific fire protection standards for the placement of fire hydrants and the establishment of fire flows in Roanoke County. Without such an ordinance, the Fire Marshal lacks the necessary authority under 9 508.5.1 to enforce such standards during the development review process. Access Roads The Apparatus Access Road amendment establishes the requirements for constructing fire or emergency access roads for buildings or developments in Roanoke County and the Town of Vinton. These policies clarify the responsibility and authority of the County and the WVWA for determining when and where access roads shall be required. It is necessary for Roanoke County to adopt an ordinance amending Chapter 9 "Fire Prevention and Protection" of the Roanoke County Code and establishing these public safety requirements for the new construction of or renovations to facilities, buildings and developments in Roanoke County and the Town of Vinton. STAFF RECOMMENDATION: It is recommended that the Board consider on October 23, 2007 the first reading of an ordinance amending Chapter 9 of the Roanoke County Code to establish specific fire protection standards for the placement of fire hydrants and the establishment of fire flows in Roanoke County and for apparatus access roads. 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER. 3568 PETERS CREEK ROAD, ROANOKE. VIRGINIA. ON TUESDAY, OCTOBER 9,2007 ORDINANCE AMENDING SECTION 9-21. "AMENDMENTS" OF ARTICLE. III. "VIRGINIA STATEWIDE FIRE PREVENTION CODE" OF CHAPTER 9. FIRE PREVENTION AND PROTECTION TO IMPLEMENT FIRE HYDRANT PLACEMENT AND FLOW STANDARDS AND AN APPARATUS ACCESS ROAD STANDARD FOR ROANOKE COUNTY WHEREAS, the Commonwealth of Virginia has adopted the Statewide Fire Prevention Code (SFPC); and WHEREAS, the 2003 edition of the Statewide Fire Prevention Code became effective December 16, 2005; and WHEREAS, 9 101.5 of the Statewide Fire Prevention Code provides that any local governing body may adopt fire prevention regulations that are more restrictive or more extensive in scope than the SFPC; and WHEREAS, 9 508.5.1 of the SFPC provides that fire hydrant systems shall be located and installed as directed by the fire department. Fire hydrant systems shall conform to the written standards of the jurisdiction and the fire department; and WHEREAS, 9 508.1 provides that an approved water supply capable of supplying the required fire flow for fire protection shall be provided to premises upon which facilities. buildings or portions of buildings are hereafter constructed or moved into or within the jurisdiction; and WHEREAS. 9 508.3 of the SFPC provides that fire flow requirements for buildings or portions of buildings and facilities shall be determined by an approved method; and WHEREAS. the Board of Supervisors of Roanoke County hereby finds that by adopting this ordinance it will establish by these written standards approved methods to provide fire protection to the citizens of Roanoke County; and WHEREAS, the Board further finds that this ordinance protects the public health, safety and welfare of its citizens; and 1 WHEREAS, the first reading 2007 and the , 2007. of this second ordinance reading was was held held on on NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County Code be, and hereby is, amended by the following amendments to 9 9-21. "Amendments": ARTICLE III. VIRGINIA STATEWIDE FIRE PREVENTION CODE Sec. 9-21. Amendments. * * * * (20) Fire Hydrant Placement and Flow Standards The purpose of this ordinance is to determine the placement of fire hydrants for fire protection to premises for facilities, buildings or portions of buildings in accordance with 9 508.1 of the Statewide Fire Protection Code within Roanoke County or the Town of Vinton. It applies to all major subdivisions (as defined in Chapter 29. "Subdivisions" of the Roanoke County Code), new construction, renovations that require a site plan, or changes in use of facilities or buildings. This ordinance shall serve as the method of determining the required fire flow in accordance to the Statewide Fire Prevention Code 508.3, and authority for this policy is granted by 9 508.5.1 of the Statewide Fire Prevention Code. 1. Minimum Water Main Sizes: A. Fire hydrants shall not be installed on lines less than eight inches (8") in diameter. No plantings or erection or other obstructions shaU be made within a four-foot (4') radius of any fire hydrant. The surface shall be level within this same radius. B. For residential districts only, detailed design calculations may be submitted for review and approval by the Fire Marshal and the Western Virginia Water Authority (WVWA) to substantiate line sizes other than as specified above. In any case, the minimum line size acceptable shall be six-inch (6"). For all designs, the publiShed uC" factor shall be reduced to new pipe lieu factor minus 1 O. This reduced "e" factor shall be used to reflect more accurately the future flow in aged pipe. 2. Fire Hydrant Locations: A. In residential areas, at street intersections and at intermediate locations where necessary, as determined by the Fire Marshal's Office. In no 2 case shall the distance between the fire hydrants, measured along the centerline of accessible streets, be greater than one thousand feet (1 ,000). 8. Within one hundred feet (100') of any standpipe or sprinkler system fire department connection, where those systems are required in buildings. Must be located on an approved streeUaccess road. Hydrant must be within 25 feet of streeUapproved access road. Elevation of streeUaccess road and elevation of hydrant must not have more than a 50/0 grade. No physical barriers allowed between access road and hydrant. C. As required by the following schedule as given by use group, the distance shall be measured to the most remote part of the structure the hydrant will serve. Use Grou 5, Vir inia Uniform Statewide Buildin Code A-1, A-2 300 feet A-3, A-4, A-5, B, E1 M 350 feet F-1, F-2, H-1, H-2, H-3, H-4, H-5, 1-1, 1- 250 feet 2, 1-4, 5-1, 5-2, R-1, R-2 includes town houses R-3, R-4, R-5 U all single family 500 feet* detached dwellin s *Measured along centerline of street to the center of front property line for single- family detached dwellings only. D. All hydrants shall be a minimum of fifty feet (50') away from buildings other than single-family detached dwellings. The location of all new and existing hydrants that are to serve the property shall be shown on the plans. 3. Water System Design: Water systems shall be designed to adequately supply normal and peak demands for all customers as required by the Western Virginia Water Authority (WWlA). If the WVWA's regulations do not apply, then any water system or lines required by this policy for the installation of a fire hydrant or for fire flows shaH maintain a pressure of not less than twenty-five (25) pounds per square inch at all points of delivery, without reducing the service to existing customers below the foregoing requirement, and shall have adequate capacity to deliver not less than the fire flows listed below, for a minimum of two hours, with a residual pressure of not less than twenty (20) pounds per square inch to at least one (1) point within two hundred fifty feet (250') of each building to be served or proposed to be served by an extension. A. Peaking Factors and Demands for Design: a. Peak Hour Factor: 4 b. Maximum Day Factor: 2.5 3 c. Average Day Factor: 1 d. Residential Demand per Equivalent Residential Customer (ERC): 0.5 gallon per minute e. Industrial or commercial demands shall be based upon Best Engineering Judgment B. Fire Flow Requirements for Various Use Groups and Land Uses: a. Residential single-family/duplex: i. Single-family residential property with over 100' between buildings - 500 GPM. ii. Single-family residential property with 31' - 100' between buildings - 750 GPM. III. Single-family, single-story, residential property with 11' - 30' between buildings - 1,000 GPM. iv. Single-family, 1 %-story residential property with 11' - 30' between buildings - 1 tOOO GPM. v. Single-family, 2-story residential with 11' - 30' between buildings - 1,500 GPM. vi. Single-family, residential property with less than 11 r between buildings - 1,500 GPM. b. Multi-family/Commercialllndustrial. i. R-1, R-2, R-3, and R-4 up to 2 % stories - 1,500 GPM. ii. R-1, R-2, R-3, and R-4 with 3 stories or more - 2,000 GPM. iii. 1-1, 1-2, 1-3, and 1-4 with 3 stories or more - 1,750 GPM. iv. 1-1, 1-2, 1-3, and 1-4 with 3 stories or more - 2,250 GPM. v. All A, B, and E use occupancies up to 2 stories - 2,000 GPM. vi. All A, B, and E use occupancies 3 stories or more - 2,500 GPM. vii. All F, H, M, and S use occupancies up to 20,000 sq. ft. - 2,500 GPM. viii. All F, H, M, and S use occupancies over 20,000 sq. ft. - 2,750 GPM. Exceptions: The required fire flow may be reduced by a maximum of 500/0 if proposed structures are equipped with a sprinkler system that is installed in accordance with Chapter 9. of the Virginia Uniform Statewide Building Code, and NFPA 13 for Commercial (NFPA 13R for residential). The required fire flow reduction shall not allow the total fire flow to fall berow a flow of 500 GPM for residential and 750 GPM for commercial/multi-family. In areas of mixed-use development, the higher fire flow shall govern. Fire flows indicated above are for all major subdivisions (as defined in Chapter 29. "Subdivisions" of the Roanoke County Code), new construction, renovations that require a site plan, or changes in use of 4 facilities or buildings. Where size and scope of the development exceeds these requirements, additional flow shall be provided in accordance with ISO (Insurance Services Organization) requirements as reviewed by the Fire Marshal. 5. Paint scheme and color coding of hydrants: A. Fire hydrants will have two classifications, public and private. Public hydrants will be in the public right of way and maintained by the Western Virginia Water Authority. Private hydrants will be on private property and will fall under the responsibility of the business owner for the maintenance. To help identify the two types of fire hydrants, the following colors have been assigned to the barrels of the fire hydrants. Please note that the color of the bonnet wi" be determined by the flow rates and can be found in 103.01-8. 1. Public fire hydrants will be identified by a silver colored barrel. 2. Private fire hydrants will be identified by a white colored barrel. B. Color of the bonnet will be determined by the flow rate of the hydrant. This color designation will be the same on both private and public tire hydrants. 1. 2. 3. 4. 5. Black bonnet - 0 to 249 GPM. Red bonnet - 250 - 499 GPM. Orange bonnet - 500 - 999 GPM. Green bonnet - 1,000 - 1,499 GPM. Blue bonnet - 1,500 GPM and up. (21) Apparatus Access Road Standard The purpose of this section is to determine the placement of Fire Apparatus Access Roads for facilities, buildings or portions of buildings that are hereafter constructed or moved into or within the jurisdiction of Roanoke County or the Town of Vinton. It does not apply to roads constructed to Virginia Department of Transportation standards or to roads constructed to County private road standards. This policy was developed in accordance with 9 503.1 of the Statewide Fire Prevention Code. Existing facilities and buildings are addressed by 9 503.7 of the Statewide Fire Prevention Code and Chapter 9 of the Roanoke County Code, as amended. 5 1. Location of access roads: A. Fire apparatus access road shall be required to allow access within 150 feet of the most remote portion of the facility or building, in accordance with S 503.1.1 of the Statewide Fire Prevention Code. B. Facilities or buildings equipped with a full sprinkler system installed in accordance with NFPA 13 may increase the distance from 150 feet to 200 feet of the most remote portion of the structure, however, the fire department connection for the sprinkler system must be accessible for fire apparatus. Additional increase may be granted due to topography, waterways, and non- negotiable grades upon the approval of the Fire Marshal. 2. Construction of access roads: A. Apparatus access roads must be designed and maintained to support the load of the fire apparatus in Roanoke County. Pumpers have a gross weight of 44,000 gvw. B. The width of the access road must have minimum clear width of 20 feet. C. The minimum overhead crearance of the access road shall be 13 feet 6 inches from finished surface. D. The length of a dead end access road must have an approved area for turning around a fire apparatus if it is greater than 150 feet in length. E. The surface of a fire apparatus access road must be designed and maintained so as to provide all weather driving capabirities. The surface can be made of the following: (1) Gravel (2) Asphalt (3) Concrete Access road may be designed as two-wheel paths such as parallel sidewalks. The pumper width is 99 inches for a Roanoke County fire apparatus. No vegetation higher than 8 inches can be planted between the two paths or sidewalks that have been designated an access road. 3. Marking of access road: A. Access roads are to be marked with yellow painted curbs and proper signage as defined in the S 9-21 of the Roanoke County Code. 6 B. Access roads that appear as sidewalks do not have to be marked with paint and signs, with the exception of the entrance to the access road. The beginning of the sidewalk/access road shall be marked with yellow paint and signs as defined in 9 9-21 of the Roanoke County Code. 4. Security gates and Barricades: A. The gate width of all newly-instarled gates shaH be approved by the Fire Marshal to make sure fire apparatus can gain access to the access road. B. Gates and barricades that are equipped with locks shall be locked with a key box to assure fire department accessibility in accordance with 9 506 of the Statewide Fire Prevention Code. Roanoke County uses the Knox Box system. Ordering information may be obtained from the Fire Marshal. 2. adoption. That this ordinance shall be in full force and effect from and after its 7 :r'.'~.J ..-r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE FORMER ROANOKE COUNTY PUBLIC SAFETY CENTER, 3568 PETERS CREEK ROAD, ROANOKE, VIRGINIA, ON TUESDAY, OCTOBER 9, 2007 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke CountYJ Virginia.