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HomeMy WebLinkAbout2/12/2008 - Regular/aOAN~ /~ z .o r 283 Roanoke County Board of Supervisors Agenda February 12, 2008 Good afternoon and welcome to our meeting for February 12, 2008. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Dr. Dave Peterson First Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD T0, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS 1. Briefing from Total Action Against Poverty (TAP) regarding current programs and activities. (Ted Edlich, President) E. NEW BUSINESS F. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing the conveyance of relocated utility easements to AEPCO, Verizon, and NTelos in connection with road widening improvements to Route 11/460, Catawba Magisterial District. (Paul Mahoney, County Attorney) 1 G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. League of Older Americans -Advisory Council 3. Library Board (appointed by District) CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -September 20, 2007, December 18, 2007, and January 22, 2008 2. Resolution of appreciation to Jacqueline S. Bloxom, Commissioner of Revenue's Office and Finance Department, upon her retirement after fifteen years of service 3. Request from the Community Development Department to accept and appropriate funds in the amount of $15,000 from the Western Virginia Water Authority towards purchase of new topography maps of Roanoke County 4. Request from the Police Department to accept and appropriate grant funds in the amount of $11,000 from the Division of Motor Vehicles 5. Request from the Police Department to accept and appropriate grant funds in the amount of $4,998 from the Department of Criminal Justice Services 6. Request from the schools to accept and appropriate grant funding and contributions in the amount of $15,357.08 7. Request to amend the policy for use of the Roanoke County Administration Center Board Meeting Room J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS 2 L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Telecommunications Tax Comparison Report 5. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of January 31, 2008 N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael W. Altizer 2. Joseph P. McNamara 3. Charlotte A. Moore 4. Joseph B. "Butch" Church 5. Richard C. Flora O. WORK SESSIONS (Training room - 4t" Floor) 1. Work session on budget. (Elmer Hodge, County Administrator; Diane Hyatt, Chief Financial Officer; Brent Robertson, Budget Director) P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 (A) (29) discussion of the terms or scope of a public contract involving the expenditure of public funds where discussion in open session would adversely effect the bargaining position or negotiating strategy of the County, namely the bond purchase agreement; and Code of Virginia Section 2.2-3711 (A) (5) discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the County Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 3 ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2008 AGENDA ITEM: Briefing from Total Action Against Poverty (TAP) regarding current programs and activities SUBMITTED BY: APPROVED BY: Wanda G. Riley, CPS Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: TAP has requested that this time be set aside to allow them to provide an update to the Board regarding their current programs and activities. Ted Edlich, President, will present the briefing. ACTION NO. ITEM NO. ~- AT A REGULAR NIEEI"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2008 AGENDA ITEM: First reading of ordinance authorizing the conveyance of relocated utility easements to AEPCO, Verizon, and NTelos in connection with road widening improvements to Route 11/460, Catawba Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: "fhe Board of Supervisors approved an ordinance authorizing the conveyance of three parcels of real estate to the Commonwealth of Virginia on January 22, 2008. After this ordinance was approved, staff learned that easements to utilities (AEPCO, Verizon and NTelos) must be relocated out of the parcels to be conveyed to the Commonwealth and onto the remainder of the County parcels. Since the creation of these new utility easements was not included in the previous ordinance, staff is recommending that the Board adopt this ordinance to approve the creation of these utility easements. "fhe fire station parcel (Tax Map No. 55.13-1-2) requires easements to AEPCO and Verizon; the library parcel (Tax Map No. 55.13-1-2.2) requires easements for AEPCO, Verizon and NTelos. FISCAL IMPACT: None. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS"fRA"PION CENTER, TUESDAY, FEBRUARY 12, 2008 ORDINANCE AUTHORIZING 'fHE CONVEYANCE OF RELOCATED UTILITY EASEMENTS TO AEPCO, VERIZON, AND N'fELOS IN CONNECTION WITH ROAD WIDENING IMPROVEMENTS TO ROUTE 11/460, CATAWBA MAGISTERIAL DISTRICT WHEREAS, on January 22, 2008, the Board of Supervisors of Roanoke County adopted an ordinance authorizing the conveyance of three parcels of County-owned real estate to the Commonwealth of Virginia for the Route 11/460 road widening project; and WHEREAS, AEPCO, Verizon and NTelos utility easements must be relocated from these conveyed parcels to bene~Fit tl'iis project; and WHEREAS, the proposed relocated utility easements will serve the interests of the public and is necessary for the public health, safety, and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on February 12, 2008, and a second reading was held on February 26, 2008. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to APCO, Verizon, and NTelos for the provision of public utility services. 3. That donation to APCO, Verizon, and NTelos of easements on the County's Glenvar Library Property (Tax Map No. 55.13-1-2.2) and the Fort Lewis Fire Station Property (Tax Map No. 55.13-1-2) to provide public utility services is hereby authorized and approved. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 2 ACTION NO. "fEM NO. ~ I ~ AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 12, 2008 Appointments to Committees, Commissions and Boards Wanda G. Riley, CPS Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) The four-year term of Thomas A. Darnall expired on January 22, 2008. At the request of the Chairman, Mr. Darnall was contacted by the Clerk's office to see if he was interested in serving an additional four-year term and he agreed to do so. He was reappointed to this Board at the January 22 meeting and confirmation of his appointment was placed on the consent agenda. After the January 22 meeting, the Clerk's Office discovered that Mr. Darnall is now a resident of Roanoke City and ineligible to serve on this Board. Joel Baker, Building Commissioner, was asked to provide recommendations for appointment; however, he advised that he does not have a recommendation at this time. Mr. Baker will update the contact information for the Board members and ask if they have any recommendations for appointment to tf its Board. 2. League of Older Americans -Advisory Council The one-year term of Beverly Eyerly will expire on March 31, 2008. 3. Library Board (Appointed by District) The four-year term of Sheryl Ricci, Windsor Hills Magisterial District, expired on December 31, 2007. Ms. Ricci has informed the Library Board that she does not wish to be reappointed. 2 ~~ AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 12, 2008 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR'fHIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for February 12, 2008 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7 inclusive, as follows: 1. Approval of minutes -September 20, 2007, December 18, 2007, and January 22, 2008 2. Resolution of appreciation to Jacqueline S. Bloxom, Commissioner of Revenue's Office and Finance Department, upon her retirement after fifteen years of service 3. Request from the Community Development Department to accept and appropriate funds in the amount of $15,000 from the Western Virginia Water Authority towards purchase of new topography maps of Roanoke County 4. Request from the Police Department to accept and appropriate grant funds in the amount of $11,000 from the Division of Motor Vehicles 5. Request from the Police Department to accept and appropriate grant funds in the amount of $4,998 from the Department of Criminal Justice Services 6. Request from the schools to accept and appropriate grant funding and contributions in the amount of $15,357.08 7. Request to revise policy for use of the Roanoke County Administration Center Board Meeting Room That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 1 ACTION NO. ITEM NO. T - Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2008 AGENDA ITEM: Resolution of appreciation to Jacqueline S. Bloxom, Commissioner of Revenue's Office and Finance Department, upon her retirement after fifteen years of service SUBMIT"fED BY: APPROVED BY: Brenda J. Holton, CMC Deputy Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Jacqueline S. Bloxom, Commissioner of Revenue' Office and Finance Department, retired on January 1, 2008, and has requested that her resolution of appreciation be mailed. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail the resolutions to Ms. Bloxom with the appreciation of the Board members for her many years of service to the County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 12, 2008 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JACQUELINE S. BLOXOM, COMMISSIONER OF REVENUE'S OFFICE, UPON HER RETIREMENT AFTER FIFTEEN YEARS OF SERVICE WHEREAS, Jacqueline S. Bloxom was employed by Roanoke County from November 10, 1992, until June 4, 1996, and from July 8, 1996, until December 31, 2007, where she held positions in both the Finance Department and the Commissioner of Revenue's Office; and WHEREAS, Ms. Bloxom retired on January 1, 2008, as a Tax Clerk for the Commissioner of Revenue's Office afterfifteen years and one month of service to Roanoke County; and WHEREAS, during her tenure in the Commissioner of Revenue's Office, Ms. Bloxom maintained the highest level of customer service and accuracy in the assessment of personal property; and WHEREAS, during her tenure in the Department of Finance, Ms. Bloxom assisted in the processing of purchasing card statements and utility bills; and WHEREAS, Ms. Bloxom was a dedicated employee who always provided a high level of service to customers while maintaining an outstanding quality of work; and WHEREAS, Ms. Bloxom, through her employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JACQUELINE S. BLOXOM for more than fifteen years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. 2 ACTION NO. ITEM NO. ~- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2008 AGENDA ITEM: Request from the Community Development Department to accept and appropriate funds in the amount of $15,000 from the Western Virginia WaterAuthority towards purchase of new topography maps of Roanoke County SUBMITTED BY: APPROVED BY: Tarek Moneir, Deputy Director of Development Community Development Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In 2007, the Con-imuriity Development Department purchased new maps including aerial photos of the County Of Roanoke from Sanborn Map Company, Inc. which were coordinated by the Virginia Geographic Information Network (VGIN). Topography maps were excluded from the original purchase due to cost constraints. In an effort to share information and resources, an agreement was secured with the Western Virginia Water Authority (WVWA) to share the cost of purchasing the topography maps. "fhe total cost of'the maps is $31,000, and with WVWA contribution of $15,000, the Department of Community Development is able to cover the remaining cost of $16,000 out of our current budget. Purchasing these maps would enhance our GIS and be a valuable tool for the citizens of Roanoke County and the development community. FISCAL IMPACT: No additional appropriation of funds is required from the Department of Community Development. ALTERNATIVES: Alternative #1: Accept the funds and appropriate the $15,000 to the Department of Community Development. Alternative #2: Decline the Western Virginia Water Authority contribution of $15,000. STAFF RECOMMENDATION: Staff recommends approval of Alternative #1. ACl"ION NO. I"fEM NO. ~°°~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2008 AGENDA ITEM: Request from the Police Department to accept and appropriate grant funds in the amount of $11,000 from the Division of Motor Vehicles SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: "the following two grants From the Division of Motor Vel'iicles have been awarded to the Roanoke County Police Department to be used to support traffic enforcement and training: • A grant in the amount of $20,000 was accepted by the Board of Supervisors on August 14, 2007, to be used to reduce alcohol related fatalities and serious injuries in traffic crashes. The DMV has awarded the Roanoke County Police Department an additional $6,000 in regards to our original grant application. No matching funds are required. • Amulti-jurisdictional grant in the amount of $5,000 to be used to support the Police Department's efforts in targeting, and traffic enforcement of, aggressive driving on Interstates 581 and 81. There is no cost to Roanoke County. "these grants are for fiscal year 2008 (October 1, 2007 through September 30, 2008). FISCAL IMPACT: None. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of two Division of Motor Vehicle grants in the amount of $11,000. ACTION NO. ITEM NO. ,-! - S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 12, 2008 Request from the Police Department to accept and appropriate grant funds in the amount of $4,998 from the Department of Criminal Justice Services James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: "fhe funds are made available from the Law Enforcement Terrorism Prevention Program and will be used to purchase approved personal protective equipment. This will be for fiscal year 2008 with the award period ending May 31, 2008. There is no cost to Roanoke County. FISCAL IMPACT: None. ALTERNATIVES: None. STAFF RECOMMENDA'I"ION: Staff recommends acceptance of the Department of Criminal Justice Service Grant in the amount of $4,998. ACl-ION NO. ITEM NO. ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: February 12, 2008 Request from the schools to accept and appropriate grant funding and contributions in the amount of $15,357.08 Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board accept and appropriate the following grants and contributions: The Division of Teacher Education and Licensure, Virginia Department of Education, has officially forwarded a request for Mentor Teacher Program allocations to Roanoke County Schools. These funds are used to support a new teacher induction program for new teachers to Roanoke County Schools. The allocation is the amount of $13,357.08. The grant also requires a 50 percent match in the total amount of $6,678.54 from accounts 732020-1121 of $3,339.27 and 732030-1121 of $3,339.27. 2. The Horace Mann Company and Jeremiah Seagle of Horace Mann have currently donated $1,150 and pledged to donate an additional $850 to have the toys in all of Roanoke County preschool classrooms tested for lead. The testing will be conducted by HDH Technical, Inc. Results will be immediate and any toys found will be removed and replaced. FISCAL IMPACT: 1. The personnel budget will be increased by $13,357.08. 2. The preschool program budget will be increased by $2,000. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of funds in the amount of $15,357.08 as outlined above. ACTION NO. ITEM NO. S ~I AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: February 12, 2008 Request to amend the policy for the use of the Roanoke County Administration Center Board Meeting Room SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In 1992 the Board amended its policy governing the use of the Board meeting room by non-governmental groups. The policy has not been reviewed or amended for over 15 years. This amendment proposes an increase in the hourly janitorial fee from $15 an hour to $20 an hour charged to non-governmental users. For many of these events the County is paying overtime to the custodial staff. This amendment also proposes an additional $50 per hour fee for any non- governmental event that extends beyond 10:00 p.m. The purpose of this amendment is to encourage those groups to complete their activities in a timely fashion. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of these amendments to the policy governing 'the use of 'the Board meeting room. POLICY FOR USE OF ROANOKE COUNTY BOARD OF SUPERVISORS MEETING ROOM Roanoke County Administration Center (RCAC) 5204 Bernard Drive, Roanoke, VA 24018 Mailing address: P. O. Box 29800, Roanoke, VA 24018-0798 Telephone: 540-772-2005 FAX: 540-772-2193 Permitted Use (in order of priority) and Fee Schedule: A. Board of Supervisors of Roanoke County -No Fee B. Roanoke County: Departments, Employees, Agencies, Committees, and Commissions -No Fee C. State and Federal Government: Officials and Agencies -No Fee D. Non-governmental: Civic, Cultural, Political, Religious, and Educational Groups (Application Necessary) -$50/Day E. If any Non-governmental use extends beyond 10:00 p.m., an additional per hour fee will be charged. -$50/hour Permitted Uses As Approved by the Board of Supervisors: A. Social Gatherings (Application Necessary) -$50/Day B. If any Social Gathering use extends beyond 10:00 p.m., an additional per hour fee will be charged. -$50/hour Prohibited Uses: A. Commercial uses B. Fund Raising uses No smoking, alcoholic beverages, drinks or food are allowed. 5. Groups are not to charge admission or ask for donations at any meeting. 6. An "Application for Use of the Roanoke County Board of Supervisors Meeting Room" must be completed as soon as possible prior to the date of the event for use by 1 B (Roanoke County Employees, See Rule #17), ID (Non-governmental) and 2A (Social gatherings). Approval will be by letter. 7. Applications can be obtained from the following: Board of Supervisors Clerk's Office 5204 Bernard Drive, P. O. Box 29800 Roanoke, VA 24018-0798 Phone: 540-772-2005 8. Organizations holding meetings assume responsibility for any damage to room or contents. The room must be left in a neat and orderly condition. If additional cleanup is required, the organization will be notified and charged for this service. The organization will indemnify and hold harmless Roanoke County from any and all claims for damages or injuries arising out of the use of the Board Meeting Room. Neither the name nor the address of the Roanoke County Administration Center may be used as the official address or headquarters of an organization. 10. No additional furniture or equipment other than that situated in the Board Meeting Room is to be used without approval. The room is to be used for congregational seating only. 11. Use of other equipment is a "Special Request" and permission must be granted in advance. 12. If the Non-governmental event (ID or 2A) is held before or after normal working hours (8 a.m. until 5 p.m.) of the Administration Center, custodial services will be arranged for and paid to Roanoke County General Services Department at the rate Of ~.~D~hour.----------------------------------------------------""~ Deleted: 15 13. The person requesting the permit for use of the Board Meeting Room assumes the responsibility for adherence to "Regulations and RUles for Use ofthe Board Meeting Room", and either that person or a person especially designated will be present during the time requested. 14. These rules are subject to change by the Roanoke County Board of Supervisors. The County Administrator is authorized by the Board to develop rules and regulations concerning the use, scheduling, and operation of the Board Meeting Room. 15. SPECIAL NOTE: The Roanoke County Board of Supervisors reserves the right to alter or amend any previously approved or scheduled use of the Community room for governmental purposes. 16. Due to the limited spaces in the RCAC parking lot, use of the Board Meeting Room may be denied based on the parking requirements of the requesting organization. 17. An application must be completed when a County employee is requesting use of the room for a professional organization and custodial charges may be assessed if the meeting is held after normal working hours. GENERAL FUND UNAPPROPRIATED BALANCE I I'~1 COUNTY OF ROANOKE, VIRGINIA Prior report balance Addition from 2006-07 Operations Audited balance at June 30, 2007 of General Amount Amount $14,488,420 8.23% 2,234,779 16,723,199 July 1, 2007 Payment on Loan from Explore Park 20,000 Balance at February 12, 2008 $ 16,743,199 9.51 Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2007-08 at a range of 8.5%-9.5% of General Fund Revenues 2007-2008 General Fund Revenues $176,033,678 8.5% of General Fund Revenues $14,962,863 9.5% of General Fund Revenues $16,723,199 The Unappropriated Fund Balance of the County is currently maintained at a range of 8.5%-9.5% of General Fund revenus and will be increased over time to the following ranges: 2008-2009 9.0%-10.0% 2009-2010 9.5%-10.5% 2010-2011 10.0 %-11.0 Submitted By Approved By Rebecca E. Owens Director of Finance Elmer C. Hodge County Administrator COUNTY OF ROANOKE, VIRGINIA rn.2 CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Audited Balance at June 30, 2007 Transfer from Department Savings Remaining funds from completed projects at June 30, 2007 August 28, 2007 Upgrade to the 800 MHZ Radio System December 4, 2007 Architect/Engineeering fees for the renovation of the former Southview Elementary School Balance at February 12, 2008 Maior County Capital Reserve Amount $6,218,669.55 489,135.00 257.39 (5,000,000.00) (175,000.00) $1,533,061.94 (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunifies.) Audited Balance at June 30, 2007 $1,049,620.00 Appropriation from 2006-2007 Operations 2,279,410.00 July 24, 2007 Acquisition of property for Fleet Maintenance Facility (890,000.00) September 11, 2007 Needs assessment and program analysis for Glenvar Library (100,000.00) Expansion Balance at February 12, 2008 $2,339,030.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator rn-3 RESERVE FOR BOARD CONTINGENCY COIINTY OF ROANOKE, VIRGINIA June 12, 2007 Amount From 2007-2008 Original Budget $100,000.00 Appropriation for Legislative Liaison ($24,000.00) June 26, 2007 Appropriation for the veteran's monument at the Vinton War Memorial ($30,000.00) Balance at February 12, 2008 Submitted By Rebecca E. Owens Director of Finance $ 46,000.00 Approved By Elmer C. Hodge County Administrator i'11'y TELECOMMUNICATIONS TAX REPORT COUNTY OF ROANOKE, VIRGINIA Month of Collection Tax Description 2006 2007 2008 January Consumer Utility Tax Landline $ 94,947.90 $ 86,811.94 $ - Consumer Utility Tax Wireless 116,433.91 123,642.12 - Communication Sales and Use Tax - - 275,569.88 E911 Service Tax 61,427.25 61,676.60 - Cable Franchise fee 240,925.74 237,369.11 85,908.48 Total 513,734.80 509,499.77 361,478.36 February Consumer Utility Tax Landline 93,052.78 11,481.03 - Consumer Utility Tax Wireless 116,093.91 - - E911 Service Tax 59,753.00 58,515.52 - Cable Franchise fee - 36,121.67 - Total 268,899.69 106,118.22 - March Consumer Utility Tax Landline 92,561.36 - - Consumer Utility Tax Wireless 104,178.63 - - Communication Sales and Use Tax - 207,485.17 - E911 Service Tax 64,339.14 - - Cable Franchise fee - 80,692.40 - Total 261,079.13 288,177.57 - April Consumer Utility Tax Landline 96,802.50 - - Consumer Utility Tax Wireless 128,673.20 - - Communication Sales and Use Tax - 270,338.98 - E911 Service Tax 60,650.90 - Cable Franchise fee 216,295.38 75,020.70 - Total 502,421.98 345,359.68 - May Consumer Utility Tax Landline 92,941.49 - - Consumer Utility Tax Wireless 117,319.69 - - Communication Sales and Use Tax - 271,078.33 - E911 Service Tax 60,264.73 - - Cable Franchise fee - 92,259.95 - Total 270, 525.91 363, 338.28 - June Consumer Utility Tax Landline 95,748.48 - - Consumer Utility Tax Wireless 119,760.11 - - Communication Sales and Use Tax - 268,293.91 - E911 Service Tax 60,455.05 - - Cable Franchise fee - 84,186.19 - Total 275,963.64 352,480.10 - July Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total 95,017.26 - 121, 823.44 - - 300,558.02 59,649.70 - 245,481.66 78,603.22 521, 972.06 379,161.24 August Consumer Utility Tax Landline 92,306.09 - - Consumer Utility Tax Wireless 116,219.46 - - Communication Sales and Use Tax - 237,729.17 - E911 Service Tax 59,979.00 - - Cable Franchise fee - 86,818.45 - Total 268,504.55 324,547.62 - September Consumer Utility Tax Landline 85,834.51 - - Consumer Utility Tax Wireless 121,460.78 - - Communication Sales and Use Tax - 258,253.93 - E911 Service Tax 59,393.73 - - Cable Franchise fee - 87,629.46 - Total 266,689.02 345,883.39 - October Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total 83,920.09 - 122,949.21 - - 349,811.69 58,855.42 - 226,573.74 87,629.46 492,298.46 437,441.15 November Consumer Lltility Tax Landline 84,089.65 - - Consumer Utility Tax Wireless 120,728.15 - - Communication Sales and Use Tax - 349,007.66 - E911 Service Tax 59,751.01 - - Cable Franchise fee 28,744.85 85,936.15 - Total 293,313.66 434,943.81 - December Consumer Utility Tax Landline 83,566.76 - - Consumer Utility Tax Wireless 121,724.13 - - Communication Sales and Use Tax - 283,592.07 - E911 Service Tax 60,069.78 - - Cable Franchise fee - 87,478.22 - Total 265,360.67 371,070.29 - Grand Total $ 4,200,763.57 $ 4,258,021.12 $ 361,478.36 'Effective 2007 the Cable Franchise Fee is received monthly as compared to quarterly receipts in 2006. ""2007 Breakdown provided by the State of Virginia Tax Department Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator ACTION NO ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT'fHE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 12, 2008 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of January 31, 2008. SUMMARY OF INFORMATION: GOVERNMENT: SUNTRUST/ALEXANDER KEY 69,769,353.68 SUNTRUST/ALEXANDER KEY CONTRA (1,681,995.55) SUNTRUST SECURITIES 9,000,000.00 SUNTRUST SECURITIES CONTRA 160,237.23 77,247,595.36 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION (G.O.) 6,805,852.10 6,805,852.10 MONEY MARKET: BRANCH BANKING & TRUST 2,239,146.14 SALEM BANK & TRUST 1,219,030.33 SUNTRUST/ALEXANDER KEY 9,011,485.14 SUN"TRUST SECURITIES 1,771,026.93 SUNTRUST SWEEP 3,946,394.51 WACHOVIA 2,610,191.13 20,797,274.18 US=TREASURY BILLS/NOTES: SUNTRUST/ALEXANDER KEY 989,304.62 989,304.62 TOTAL 105,840,026.26 02/05/08 ACTION NO. ITEM NO. ~' I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 12, 2008 Work session to discuss fiscal year 2008-2009 budget development Brent Robertson Director of Management and Budget Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to provide an i.ipdate on fiscal year 2008-2009 budget development. The following will be reviewed: • Rating Agency presentation (Diane Hyatt and Doug Chittum) • Review budget development calendar • Update on current General Assembly status; impact on Roanoke County • Mid-year review (FY07-08): Revenue and expenditure update • Capital project status review ^~ ^~ ^~ m 0 c R 0 f+ V ,~ ~, ~ ~~ u~ ~ 'u~i~ ~y ~ ~ # f ~ ~ : eW ~~ ~ ~ ' ~ ;<<: ~ k _ e}~•; F ~ I~ ~.Y .! ~~ ,H .y! ~..5. ~' ~ 3 .. i {. ~. a w. ~, ?, y IF r i ~ - ._ ~;~. ~ ~~. ~~ 0 ~ O (~ m ^~ O ~ N ~~ ~ ~ ~ (~ (6 . - L p J (6 ~~~ L ~ O ~ U ~ (6 ^ ~ ~~ ~/~ ILL U pip 3 0 N (6 (6 r~ k, ~ { r i ~ \~ i ~ ` .~ ~~-~ ~ =k _ P .. ~ ~.: z c~ c Q . O ~~ ~~ ^~ W Q 0 0 N ~. C~ O O O U Q 0 0 ~. O O N N O (~ O ~~ ~~ L~ O Q O O M Q O O .~ O U P1 . 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O O O O O O O ' ' O O O a O ~ ~ O N O O 0 0 0 0 0 0 O O ~~ 0 0 0 0 ~ O O O N O O O O O O O O O pp O O O ~~ O~ M I~ ~ ~ pp O M O O N O W ~ ~ O ~ M j ++ ~ ~ O O t/1 N N N o ~ N N N (~ EA EA E L ER EA V (~ 0 0 0 0 0 0 O O ~ O O O O O O pp 0 0 0 0 0 0 O O 0 0 0 0 0 0 ' O O v • ' pp O O O O O O O O O ' O O -6 a O _ W O 0 0 0 0 0 0 O O ~ N O O O O O O N 0 0 0 00 M O (O p ~ N O O O M M ~ O N O~ N N O N o0 7 ~ O N O N ~ O ~ ~ ~ ~ N o O ~ ~~ N N t O .- N ~ EA EA ~ ~ Ef) EA t N ~ O iri a 0 U N O ^ N L ~ ~ ~ ~ a-+ O O ~ L U o ~ p c ~ a ~ co N N ~ ~ ~ O U x ~ ~ c O U N N •~ ~ N .T-~ ~ ~ ~ ~ ~ O CO ~' to ~ .U ~ ~ O (n ~ N ~ '~ N ~ ~ O N ~ N ~ ~ N ~ ~ := L N ~ ~ CO L ~ Q 9 CO L ~ ~ ~ ~ W LL C~ ~ J d (n d ~ O Q' LL C~ J D ~--~ .X w 0 ~ ~ o c ~ ~ f "~~ J N ~r m ~ ~ ~ m p 0 ~ , ~./ rnWrn V/ y ~ ~ ~ ~_ ~ ~ J J ~ EA N Q r O ~ ~ ~ ~ O EA m ~ ~ ~ U N ~ C d o^ ~~ ~~ ~~ 'C'n` L 't' ~~~ ~~ V ~~ LL 8~ 9~ ~~ ~' c'~ ~' O~~ °o °o °o °o °o °o °o °o 0 0 0 0 0 0 0 0 ~~' °o °o °o °o °o °o °o °o co v N o~ m v c~i ao~ ~ ~ i ~ ~ U ~O~ ~ _ - ~ ~m~ ~ o x.~Q ~ ~~~ U ~ o ~~U ~ Q ~ ~' }, }, ~~ ~ ~(~ ~ m ~ ~ ~ ~ ca.o cn c~a M ~ ~~QJ C~ ~~~ > ~ N ~ ~~~ ~ ti~ ~ c~ oo ~~0 ~ ~\ ~ J\~ ~ . ~~ ~ ti rn ~ NO~ .. .. .. tntntn~ ~ p N ~ ~ ~Q ~~ ~ ~ 00 M o Q Q~ ~~~ ~ ~ N ~~ ~ Cfl ~ ~ ~ ~ cn C~ ~ ~ ~ ~ o0 00 00 ~ I I I I • N ~--~ L U O d a~ D ~ O +~ ~ '0 ~ ~ O O N 0 M Cfl N Z }, ~ ~ N~ Q o \ ~ N N ~ ~ O N ~} o 00 ~ Cfl ti O ~ N N N ~y 00 O ~ ~ M ~ ~ ~} ~ Cfl O ~ ~ ~ ~ ~ ~ ~ N N N ~ X U ~ ~ U ~ o N O i S ~ ~ N .O O O O ~ O O ~ ~ M =_ ~ N x N ~ ~ ~ ~ ~ ~ ~ +~ Q U ~ U ~ 0 ~ ~ N Q X O ~ U ~ N = O._ ~ ~ ~ Q ~ 0 N ~ O _ ~ O ~ ~ ~ N ~ N N ~ ~ nj N ~ U N ~ ~ ~ ~ ~ ~ Q Z > Z o C7 ~ N •-~'+ ~ ~~ ._ o ~ ~ U ~ ~ ~ ~~ ~ N .~ N W ~ •-_~ U ~+ Q ~ ~U ~ ~ ~ ~~ ~ O •- O W ~ N ~ Q Q O N O L ~ ~ w ~ ~ ~ ~~ ~, N }' ~ Q~ ca 0 ~~ 0 L U~ ~ U O ~_ ~"~ ~ ca O ~ ~ M '~~ ~~ ~ ~ ca cn ~ ~ ~ ~ ~o ~ U - ~ ~ ~ O .~ ~ ~ ~' ~ ~ U ~ ~ N = (~ ~ o ~ = ~ ~ ~ ~_ to ~ ~ _O ~ O ~ ~ ~ ~ O N 'L ~ - N ~ N ~ U U J ~ f~ N ~ ~ ~ ~ Q O ~ O ~ ~ ~ ~ ~ ~ ~-_' ~ ~ L ~ ~ ~ O ~'~ Q ~ ~ ~ ~ a~ ~ o O ~ ~ ~ ca U ~ ° ~ o ~ ~ ~ ~ ~~ ~ ~ ~ L ~ ca ~ Q ~ ~ o ca ~ ~ ~ ~ U ~~~ ~ ~ ~ ~o U ~ ~ ~ U ~~ S O N ~ O D Q ~ ~ ~ I I ~ I..L ~ (~ 0 V / ~ n~, W .U ~ +~ ~ U C~ cn ~ U 'U ~+ O ~ ~ ~ ~ ~ O ~ ~ ~ ~ ~ ~ ~ O .- U U ~ ~ ~ ~ o ~ ca 0 L.L ~ ^~+ W 0 U ~ ._ ~ O ~ .~ ~ ~ U 4) ~ ~ C~ ~ C~ ~ m ~ ~ ~ ~ ~ C~ ~ ._ ~ ~ L.L O - ~~ ~ ~ ~ C~ I I 0 .~ U U •- ~ O ~ ~ ~ ~ O .O ~ ~ ~ ~ ~ •~ >' p ~ ~ U ~ U ~ ~ O O O ~ ~ U L ~ O LL }, ~ ~ ~ ~ U ~ ~ > ~ U U ~ ~ L ~ '~ ~ U ~ ~ O U ~ ~ ~ ~ U ~~ O ~ O ~ ~ ~ ~ ~ c~ ~ ~ ~ c~ ._ x ~ ~ ~ 0 ~ ~ ~~'~ ~ ~ ~ c~ ~ ~ ~ ~ o ~U~ ~~ ~`~ I I I '- ~ ~ ~ ~ ~ U ~ . . U O d a~ U C (6 f0 m c~ ~L Q L Q Q 0 ~, ~~ ~~ ~~ > ~, O, U ~ (6 ~ (6 ~ ~ L.L ~ ~ ~ N N~ ~ _ O O ~ o N~ U~ ~ ' O ~~ O U N .- ~ O ~ ~ ~ \° 0 Ln 07 (6 N U N (6 a~ O o 0 0 0 ~ O ~ O ~ ~ 00 00 07 07 (6 ~ Lf~ Cfl I~ 00 ~ O O O O ~ ~ ~ Cfl I~ `~ O O O O `~ O O O O O N N N N P P P P O L L L L L L L L to _ _ _ _ 2 0 0 0 O ~ O O O ~ ~ ~ ~ O ~ O 07 07 O 07 O ~ O ~ ~ ~ ~ ~ ~ (6 O O O O O O ~ N N N P P P ~ L L L L L L I I I ~ a--+ ~ ~ ~ ~ a--+ ~ ~ ~ ~ ~ ~ ~ ~ }, ~ ~ N O ~ ~ ~ L ~ O o ~ O ~ ~ ~ ~ ~ ~ o cn M ~ p M ~ ~ L M o ~ ~ N L ~ ~ ~ ~ L >,~ ~ ~° ~ L ~~ ~ ~ ~ ~ c~ ~ ~ ~ ~ ~ ~ a ~ ~ ~ ~ ~ ~ ~ ~ a~ ~~ ~~~~ ~ ~o ~ ~'oo ~'>' O -~ O ~~ o ~ (n ~ a--~ - (n ~ ~ cn ~"~ ~ cvn ~ N N ~_ T (6 N N (6 U N (6 (6 ~ ~ _ U ~~ ~~ U ~~ ~°' ~~ ~ ~ ~~ ~ ~ ~ ~ O ~ c~ ~ ~ O ~ c~ ~ '~ ~ U ~ ~ .~ ~ U ~ c~ ~ i i ~ i i ti a~ a~ a~ .Q c~ U W n~ W L.L ~--+ ~ ~ ~ ~ ~--+ 00 ~ N ~~ ~--+ 00 ~ (~ ~~ o~ U }, o ~ o U ~ Cn • ~--+ L 0 O O N O ~ ~ O ~ O ~ U ~ (/~ O~ ~~ ~~ ~~ .~~ a o DU N O .~ O O 0 .~ m U ^0 T O 0 a 0 a--+ Q _0 U .~ O 0 .~ c~ U O ~ ~~ ~~ ~~ ~ ~' ~ c~ 0 aL-+ O U °o 0 0 N Q .~ (6 (6 0 c~ .~ (6 ^ ~~ T 0 Q . . a~ U C (6 C L.L a~ 0 U O ^L I..L d c ~U C (B C L.L L °o ~i r°i °o o ° o ~ ° `n ~ ~ 3 ~ ~ ~ O I~ O N ~ C7 O ~ O ~ O C7 O _ Ef} ~ O ~ ~ ~ N N ~ ~ N ~ ~ ~ C7 ~ ~ ~} fl E} fl ~ EA ~ EA ~ EA N ~ O ~+ L O N 00 N 00 ~ ~ N O O O 00 ~ N O O O O ~ O ~ ~ ~ C7 0~0 0 ~ .. ~ O ~ O O O 0 ~ N ~ ~ ~ ~ E!) 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EA EA ~ ~ ~ ~ L O O ~ Cfl ~ Cfl N N 00 I~ ~ N O O Cfl ti (~ C7 C7 O Cfl O O O O O O Q V + L ~ ~ ~ ~ ~ O ~ ~ ~ ~ ti O O O O O O O N ~ C~ O O C7 C~ N ~ ~ ~ ti N O O Cfl Cfl ~ ~ ~ ~ 00 O O O i i L ~ d ~ N ti 00 ~ ~ ~ N ~ ~ ~ ~ N O O ~ ~ M Efl Efl ~} EA EA d L O ~ ~ O ~ 0~0 c~ N O O O ~ L d >+ O O O ~ O O ~ ~ ~ ~ `-' ~ ~ N ~ O ~ ~ E} fl E} V N O L ~ O ~~ ~ ~ O O N ~ ~ N U ~ U O U O ~ ~ ~ O O fn N d O m ~ ~~ _ ~ > N ~ O L +J ~_ O Q U N ~ otS C ~ ~ ~ N ~ Q ~ ~ ~ ~ ~ (a ai ~ ~ O ~ ~ O O ~ Q ,~ N ~ + ~ N ~ O O ~ ~ ~ O ~- ~ m ~ ,~ O ~ Q ~ N ~ ~ ~ O ~ V 3 i O ~ Q N O ~ O '~ Q O p O ~~ ~ ~ ~ ~ > ~, ~ ~ ~ ~ Q ~ Q-' ~ ~ ~ U ~ H Q-' Q QQ V H 0 O L U .~ Q U N O Q O N U rn L ~+ U '+-~ (a L U N O ~+ L ~~.~•~ -_ O ~ ~ ~ ~ ~ .0 ~ ~ L L ~--~ ~ U p ~a oo ~ ~ a~ U ~ ~ ~ o O ~ ~ • ~ ~°~~ m U ~ ~ ~ O ~ O O to N a ~ ~ o ~ H ~ ~ ~ 0 ~ "- ~ ~ O ~ ( 6 ~ ~ ~ O O1 ~ ~ ~ L O ~ ~ ~~~~~ ~ V J N V >0 ~ ~ O N U ~ ~ ~ > U L C u C 0 i:+ 9~ L U ~ ~ 0 C ~, L ~} r } W~ ~/ ~ C~ ~ Q ~ ~~ L O i L O O Q ~--~ ~ ~o ~ = U O •~ N (6 ~ ~. p ~~~ O ~ N~O/ O L LL '~ upi .O O ~ ~ O1 ~ U •~ N O ~ ~ O U ~ ~ -°°~, ~ N H O ~ ~ o ~ o O O (6 O O ~ N (6 .N O ~ Q ~ ~ •~ ~ O ~ ~ ~ ~ ~ ~ O U O O O L O ~ •O ~ N ~ ~ N ~ O ~ ~ o ~ ~ ~ U Q ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ L 0 ~ O O ~ ~ (6 U ~ > N (6 N O (6 O O1~ ~ O1 ~ O ~ U ~ ~~ U (6 (6 00 ~ ~ ~ O ~ a~ (6 ~o o Q (6 a~~ O •~, C "~' o ~ o m ~ ~ ~ ~ ~ N to U ~ o vi o ~ ~ ~ o ~ a~o o Q o ~ ~ ~ ~ ~a~ U U ~ (6 N ~• N O N O ~ U ~ •~ ~ Q . O ~ ~ O ~ ~ ~ ~ ~ N (6 (~-6 ~ (L6 N O ~ ~ ~ ~ ~ ~ ~ ~ ~ .~ ~ Q ~ ~ ~ ~ O ~ ~ N ~, y--~ ~ ~ L N N V ~ ~ L ~ U) ~ =' • ~ Q O ~ O O ~ ~ ~ O O V O ~ ~ ~ ~ U U ~ ~ ~ O p N i ~ ~ ~ ~ U ~ to (6 U ~ - O ~ N (6 ~ N ~ ~ ~ U ~ H ~ ~ ~ 0 ti L L Q J a--+ U a--+ 0 rno `~ ~~ rn c~ c~ ~ o ~ Q ~ ~ ~ ~ o~ °'o ~ o ~ ~ ~ a~ ~ ~ ~ ~ o ~ ~ ° ~ ~ ~ o ~ > o~ ~ ~ ~ o ~ o ° °' ~ ~ ,~ ~ ~ ~ ~ , ~ a~ v ~ ~ o ~ ~ o ~ ~ ~ ~ U cn ~ ~ ~ `~ ~ ~ ~ '~ ~ v ai ~ ~ ~ a~ ~ °~ ~ ~ ~ c~ - ~ ~ ~ ~ o ~ o ~ o ~ ~ ~' ~ ~ ~ o a~~ 0 o ~ ~ ~' ~ ~ ~ _ . ~ ~ ~ ~ ~ ~ ~ a i ~ ~ ~ ~ ~ ~ u i ~ ~ Q ° ~ ~ .~ ~ ~ o ~ o_ v ~ ~ o ai ~ ~ ~ ~ ~ U ~ ~ N CA ~ ? ~ ~ ~_ ~ to U ~' ~ ~ N ~ ~ ~ ~ L ~ ~ ~ _ ~ ~ ~ j U Q ~ Q ~ Q ~ ~ ~' O O Q ,O ~ ~ ~_ O ~ ~_ O ~ ~ Q ~ N ~ ~ N U ~ U ~ ~ ~, N O o ~ ~ Q ~ N ~ L U ~ _ ~ ~ ~ ~ ~ N ~ ~ O cn ~ ~ o ~ to ~ ~ ~ ~ N o ~ ~ ~ ~ ~ ~ ~ ~ NN ` N L o L o ~ O Q (n L ~ ~ Q ~ o ~ ~ Q ~ ~ ~ ' ~ ~~ ~ ~ .~ ~ ~~ a ~ aa aJ (n J _ Q (B H ~ ~ > N > Q H~ ~ ~ ~ ~ ~ ~~ J ~ ~ ~ ~ ~ ~ ~ 3 ti U f0 LL U C f0 C N C .~ a~ O ~ U ~ ~ O ~ O U U .- ~ ~ N U N ~ ~--~ O N ~ (6 L O L O O ~ ~ ~ (6 _ L ~1 (6 O H ~ 0 y--~ O ~ (6 N - O N ~ N •~ U L ~ . N •O ~ ~• L- O~ ~ U U O N U O (6 ~' ~ ~ L ~ ~, L ~ ~ Q uo >,a~ ~ ~ ~ ~ ~ '~v ~ ~ o ~ ~ ~ ~ ~ L ~;U O ~. (6 N.~ (6 ~ 0 (6 0 fn L _ ~ = to p _ ~ U O ~ U O ~ N ~+ p ~ O~ N .0 O N U (6 U O W X L 0 O~ (6 Q ~ N 0 ~ L ~ (6 ~ O U ~ O ~ U +-~' ~ ~ U~ ~ G N U ~ O U O . L U 'j O L 0 ~ N (6 LL ~ ~ ~ Q ~ ~ Q .~ C U nS G V ~i LL N ti 4 I file Mo~a`ta~^ ftd ~ ;mv „~,~ ~' ~ ~ .~ ~ U ~ N ~ ~ - O ~ ~. U (6 ~ N ~ ~ ~ O L ~ x ~ ~ ~ ~ O ~ 6 J ~ ^•' ~ ~1 ~ ~ WW T S1 L 7 m ~ ~ ~ ~ `V ~ ~ ~ •' W ~ v ~ O L O ~ N u N ~ ~ ~ ~ ~ U ~ } ° ~ ~ Q U ~ (6 ~ W _ ~ s O ~ ~ ~ L n o O ~ ~ ~ p L .O ~ r u U O U_ >,~ ~ N W ~ Q•~ ~ ~ ~ `` ~ to O O ~ Q . U ~? ~- ~ ~ ~ ~ ~ ~. O N ~ `1 L ~ O L O (6 O Q ~ O Q Q U ~ Q. ~ (6 NO N ~ O ~.~>~ N OU ^~ W U .~ _~ O U N L O O (6 N U O O Q U N L ~, ~ L ~ ~ ~ p O O U ~ ~ _ ~ ~ ~ ~ ~ O ~ O1 to O O O N O ~ N ~ ~ ~ Q L ~ ~ L L U N L O >~ ~_ LO ~ O i ~ O O •~ (6 p ~ N .O N ~ to ~ ~ N O ~~ '~ ~ ~ O ~- (6 ~ .O ~ L ~ ~ (6 ,~ ~ > to ~ O U (6 N ~,~~ (6 O ~ ~ '~ ~ - L ~ Q~ ~U N O1 (6 N O Q Q U O U O O ~. 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O (6 ~ ~ ~ U O N '~ O ~--~ ~ fn fn Q O • ~ .O N N ~ x N U ~ p L- U O) N ~ U N .~ ~ ~ ' ~ •~ ~ ~' ~ O L to ~ . ~ > N - N U N~ O N (6 N ~ Q ~ ~ O ~ ~~ O Cn ~~ y--~ ~ ~ 0 ~ > O ~ y--~ O y--~ ~ L ~ L ~ O 0 y ~ ~ ~ ~+ O ~ ~ (6 ~ ~ ~ O N O N L ~ O + ~ ~ N L (6 ~ O Q ~ (6 (6 ~ ~ N (6 U L O U • - p p ~ c6 Li ~ U . cn ~ Cn ~ Cn U ~ ~ 0 c~ U N N W ~. ~~ --~ ti ~ O ~ ~ ~ _ ~~ ~ O L ~--~ 0 ~ ~ LL CV U ~ L ~ ~ ~ p ~ >,- ~ ~ ~ ~ ~ ~ U ~ a ~ ~ U O U ~ N ~` ~ ~ ~ (6 ~O U ~ ~ L >' > ~--~ ~ L N Q N . O >, .~ Q ~ N ~ ~ ~ ~ o ~ ~ ~ ~ ~ U ~ >, O ~ U (U6 ~ N ~' > ~, to > ~ ~ O ~ U ~ N ~ ~ ~ O . ~ ~ N N O `~ ~ N ~ U O O (~6 ~~ // >1 . ~ ~ I.J. ~ ~ U) ~ N L ~ 0 ~ ~' ~ O ~ ~ O ~ O i ~' ~ ~ ~ U (6 U ~ U ~ ~ (6 ~ (6 U c6 u~ U ~ U . ~ U ~n ~ u~i ~ ~ o ~.~'o~ O a~~~ ~~ ~ ~-~ a~ 1 L~ ~ ~ ~ ~ O~ U , 0 o ~ O ~ > ~ ~ ~ ~ U U o ~ ~ fn ~ ~ O >1 ~ ~ N L L r N r 'L N (6 L~ (6 L N ~ ~ Cn (6 U ~ Q ~ U ~ (6 U ~ County of Roanoke Budget Development Calendar FY 2008-2009 February • February 12: Work Session -General Assembly update, Mid-Year revenue and expenditure review, capital project update • February 12: General Assembly -Cross-over day • February 25: CIP Review Committee - Final Report to Board of Supervisors • Departmental Budget presentations to the County Administrator March • March 8: General Assembly session ends • March 11: Advertisement of tax rates • March 11: Work Session -Contributions from local human service agencies • March 13: Work Session: Joint County Board of Supervisor/School Board (THURSDAY; @ School Board Offices; 5:15 pm) • March 18: Work Session -Contributions from local cultural and tourism agencies (Not a normally scheduled Board meeting date -Special session) • March 25: Public Hearing -Tax rates and assessments • March 25: Adoption of tax rates (RE, PP, and Mach. & Tools) • March 25: Adoption of allocation % for Personal Property Tax Relief April • April 1: School Budget presented to County • April 8: County Administrator presents County Budget to Board of Supervisors • April 11: Run Personal Property tax bills; mail 4/17 • April 18: Run Real Estate tax bills; mail 4/24 • April 22: Public Hearing: Proposed FY2008-2009 Budget • April 22: School Budget adopted by Board of Supervisors May • May 8: First reading of appropriation ordinance • May 22: Board adopts FY2008-2009 Budget and CIP • May 22: Second reading of appropriation ordinance r Q N c Y N c m f0 .~ ~ ~ O LL r O U y ,O^ V R C N 0 O N N R 7 a~ LL O >+ i ~ Y ~ O ~ _ O U ~ ~ o LL (V Y ~., ~_ ~ ~ • C N ~ ~ (Q _ _ ~O ~~ fn Y_ "O O L aoi U ° '~ ~ `-' o ~ '~ ~, o c ~ O U ~ O O O M ~ Q U U ~ o ~' N L L ~ ~ ~ L O N O ~ ~ 0 ~ , ~ ~ ~ C C o ~ •O ~ ~ M ~ Q ~ ~ j ~ ~ ~ O ~ O c .~ ~ o ~ fn O ~ o +~ i U N C ca Q ~ ~ O ~ ~ - p U Efl O i p O ~ L ~ ~ OO - ~ ~ ~ O a a~ ~ ~ +J p coi U ~ > c nao ~ vii N . ~ ~ o ~ rn ~ °~ ~ (/~ o ~ ~ ~ Y N ~ ~ N ~ O O~ O ~ Q C O ~ +' +' O ~ ~ L i N Q ~ N U d ~ a ~ ~ O N 0 ?~ N ~ U d N `~ N ~ ~ N > d a~ ~ Z ~ ~ voi ~ ~ o c n a? 0 ~ n~ ~ ~ ~ Y ~ •~ a-+ ~ N . a i o a~ Z ~ ~ L v r I V1 LL ~ ~ Q .~ O Q ~ C ~ O N L ~ N L ~ C O Z Y N 0 ~ U ~ U m n C ~ O N ~ w p ~ ~ ~~ ~ (Q LLL • ' V 0 ,~ ~ ~ Q r L ° ~ ~ ~ N fn t d o nom ' ° ~ E N 1.6 C~Q22 ~ ~ ~ ~ ~ (Oj ~o ~ ~ O ~ ~ ~ N ~ Q ~ c ~ ~ N - ~ ca ~ 0 +_' ~ ^\ v ~ C ~ ~ U "a O • ~ i O C ~ N L L ~ N ~ ° . •~ N N U m °~ -a ~ o U ~ ~ ~\ ~ L O ~ O ~ N x ~H O ~ ~ ~, ~° ~ o ~ ~ ~ ~ ~ O ~ N m ~ ~ ~ U ~ N N U N -O N N O Q ~ ~ ~ a~ w Y ~ c ~ o ~ ~ ~ a~ ~ n o to p ~ Z ~ U m ~ ~ L O ~ N ~ ° Q ~~ ~ a~ L m ~j. 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County Admin-Human Servic County Attorney Human Resources Economic Development Constitutional Officers Commissioner of Revenue Commonwealth Attorney Sheriff Treasurer Clerk of the Circuit Court Judicial Administration Circuit Court Judges General District Court Magistrate Juvenile & Domestic Relations Court Court Service Unit Management Services Real Estate Valuation Finance Purchasing Public Transportation Management and Budget Public Safety Police Fire and Rescue Community Services Community Development General Services Percent Adjusted Actual Remaining Expended Budget Expenditures Encumbered Balance YTD 403,453 230,700 - 172,753 57.2% 608,835 265,977 5,206 337,652 44.5% 165,749 84,887 - 80,862 51.2% 215,701 80,043 - 135,658 37.1% 552,819 275,202 - 277,617 49.8% 691,861 317,712 - 374,149 45.9% 703,919 359,656 - 344,263 51.1% 832,406 383,415 - 448,991 46.1% 929,948 432,229 - 497,719 46.5% 7,166,571 3,806,205 - 3,360,366 53.1% 820,394 309,709 14,038 496,647 39.5% 1,001,865 496,373 - 505,492 49.5% 267,093 28,307 - 238,786 10.6% 48,628 20,955 - 27,673 43.1% 1,655 968 - 687 58.5% 22,089 10,981 - 11,108 49.7% 1,301,094 330,014 971,080 25.4% 985,499 457,551 - 527,948 46.4% 1,338,882 663,492 6,177 669,213 50.0% 426,217 213,690 - 212,527 50.1% 380,476 212,169 - 168,307 55.8% 296,442 138,115 - 158,327 46.6% 12,585,639 5,599,354 388,595 6,597,690 47.6% 11,153,964 5,680,503 187,946 5,285,515 52.6% 5,906,070 3,206,532 5,877 2,693,661 54.4% 7,425,901 3,492,541 126,231 3,807,129 48.7% Human Services Grounds Maintenance 2,143,624 1,175,224 - 968,400 Parks and Recreation 2,573,473 1,381,491 - 1,191,982 Public Health 527,668 263,834 - 263,834 Social Services 7,475,147 4,137,162 - 3,337,985 Library 2,726,558 1,295,013 1,431,545 VPI Extension 94,129 17,587 - 76,542 Elections 323,260 152,970 - 170,290 Contributions -Social Serv. Orgs. 206,300 206,300 - - Contributions -Human Serv. Orgs. 116,815 113,400 - 3,415 Contributions -Cultural Serv. Orgs. 616,029 229,772 - 386,257 Total General Government Subfund 73,036,173 36,070,033 734,070 36,232,070 54.8% 53.7% 50.0% 55.3% 47.5% 18.7% 47.3% 100.0% 97.1 37.3% 50.4% \FY07-08 Mid-Year ExpendituresShortVersion.xls 2/8/2008 Page 1 of 2 FY07-08 General Government Mid-Year Expenditure Report through 12/31/07 Other Subfunds: Law Library Recreation Fee Classes E-911 Maintenance Information Technology County Garage Total Other Subfunds Grand Total General Fund Percent Adjusted Actual Remaining Expended Budget Expenditures Encumbered Balance YTD 100,327 20,041 - 80,286 20.0% 1,905,354 877,252 - 1,028,102 46.0% 1,399,014 215,769 - 1,183,245 15.4% 4,171,758 2,062,307 144,608 1,964,843 52.9% 614,620 246,397 - 166,263 40.1% 8,191,073 3,421,766 144,608 4,422,739 43.5% $ 81,227,246 $ 39,491,799 $ 878,678 $ 40,654,809 49.7% \FY07-08 Mid-Year ExpendituresShortVersion.xls 2/8/2008 Page 2 of 2 FY 2008-2012 Capital Project Status Report 2i4i2oo8 Project: 800MHz Public Safety Radio Upgrade Project Managers: Elaine Carver, Bill Hunter Total Capital Cost: $9,082,780 Amount Spent/Obligated to Date: $1,363,992 Funding Sources: Minor Capital Bond Proceeds Capital Fund -Fire Accounts $5,000,000 $3,901,272 $181,508 Description: The project will include a complete upgrade from a 20 year old Public Safety analog radio system to a state of the art digital system, including replacement of the system infrastructure and subscriber radios. The upgrade will ensure better service and greater reliability of communications within the County. Recent Developments: • Final contract was approved by the Board of Supervisors at the August 14, 2007 meeting • Budget was appropriated by the Board at the August 28, 2007 meeting (pending a bond sale) • A detailed Payment Schedule and Project Timeline was received from Motorola outlining the actual project costs and milestone dates • Radios were purchased for a total of $116,864; Contract Execution payment was made September 2007 in the amount of $542,230; CDR Completion payment was made November 2007 in the amount of $704,898 • Final System Acceptance and the "Go Live" date is scheduled for October 20th, 2009 Project Status: Final Contract Approval August-07 Approved at the August 14, 2007 BOS meeting; Budget appropriated at the August 28, 2007 BOS meeting Site Improvements Begin December-07 ....Public Safety Building, Poore Mtn., Ft. Lewis, Mill Mtn., Crowells Gap; Begins 12/3/07 and ends 2/17/09 Subscriber Radio Installations Begin February-08 Begins 2/15/08, ends 8/27/2008 Site Installations Begin March-09 Begins 3/18/09, ends 7/16/09 Go Live October-09 10/20/2009 Project Timeline: Subscriber Radio Final Contract Approval Installations Begin Go Live c m ~ o c~ v m v -o v c c ~ ~ ~ o ~ v m v I -o v c c c m ~ o 0 0 ° of a°o a°o a°o ~ ~ a°o w a°o a°o ~ a°o a°o ~ c°o c°o ~ ~ c°o ~ c°o c°o ~ c°o Site Improvements Begin Site Installations Begin (DRAFT) FY 2008-2012 Capital Project Status Report 2i4i2oo8 Project: Multi-Gen Center (New Business Park) Project Managers: Dan O'Donnell, Pete Haislip Total Capital Cost: $30,259,852 Amount Spent/Obligated to Date: $1,276,351 Funding SOUrCeS: Pub. Sfty Bldg Bond Proceeds Cap. Bal. -Close Out Proj. $1,800,000 $27,959,852 $500,000 Description: Development of an 75,750 square foot multi-generational center to include indoor aquatic spaces, gymnasiums, fitness areas, a walking track, community program space, and outdoor aquatics. The project will provide for the major facility recommendations inthe Parks & Recreation Master Plan and will serve to enhance sports marketing efforts in the valley and will anchor a new 200 acre business parkin North Roanoke County (See North County Business Park) and will be a signature landmark at the gateway to Roanoke County. Recent Developments: • Board of Supervisors approved the Comprehensive Agreement at the August 28, 2007 meeting contingent upon the following: a) Planned bond sale in Spring 2008 and appropriation of funds b) Execution of the option to purchase approximately 12 acres of land c) Approval of the Public-Private Partnership Agreement for infrastructure improvements for the North County Business Park • Project is similar in size, quality and scope to "Riverchase" model; space program has been reduced from 83,000 sq./ft. to proposed dimensions to reduce cost. Square footage presented does not include outdoor aquatic space • Land acquisition option agreement approved and signed for 12 acres @ $150,000 per acre • Guaranteed maximum price to be provided July 18, 2008. Construction finished end of December 2009. Project Status: Board vote on Comp. Agreement August-07 Approved at the Aug. 28, 2007 BOS meeting Design Development /Value Engineering Begin site preparation /Groundbreaking Completion September-07 Sept. 2007 through March 2008 March-08 December-09 12/28/2009 i imeiine: Design Development / Begin site preparation / Value Engineering Groundbreaking cQ ~ 0 ° ~ ~ a v ~ v ~ ~ ~ cQ ~ O °< ~ ~ s v ~ v ~ ~ cQ ~ O 0 0 ~ o o ~ a°o a°o a°o ~ ~ a°o a°o a°o a°o ~ a°o a°o ~ c°o c°o ~ ~ c°o ~ c°o c°o ~ c°o c°o Board vote on Comp. Completion Agreement (DRAFT) FY 2008-2012 Capital Project Status Report 2/4/loos Project: Fire Station -North County Project Managers: Rick Burch Total Capital Cost: $4,200,000 Amount Spent/Obligated to Date: $652,090 Funding SOUrCeS: Bond Proceeds Currently Appropriated $3,500,000 $700,000 Description: Provide a new fire and rescue public safety building in the area of Plantation and Hollins Road. This would be a three-bay station to house a pumper and two ambulances. Also included would be adequate living areas such as offices, male/female sleeping/restroom/shower areas, storage areas, and meeting rooms. This facility will more evenly distribute fire and rescue calls currently handled by other stations in order to provide more efficient and effective fire and rescue services for the citizens of Roanoke County. Recent Developments: • Design development began August 2007 • The presentation to the Board of Supervisors was held at the first BOS meeting in October 2007 • Bids will be solicited in late February/early March 2008 and be received late March/early April 2008; contract signing in late April or early May based on number of bids to review and timing for BOS meeting • Project completion date is Spring 2009 • Rescue fees recently approved by the Board will generate revenue to pay for capital construction and off-set some of the personnel costs Project Status: ,Supervisor's Presentation October-07 Held at first BOS meeting in October 2007 Bid Feb/March 08 ,Late February or early March March/April 08 Late March or early April Begin Construction May-08 Construction set to run 10-11 months Completion Spring 2009 Project Timeline: Award m o ~ v m -o ~ ~ ~ ~ ~ 0 0 ~ v ~ ~ -6 ~ ~ o b 0 0 ° ° o o b b o 0 0 0 ~ ~ ~ o0 0° °° a°o a°o ~ a°o a°o ° co co ~ m Begin Construction Supervisor's Presentation Bid Completion (DRAFT) FY 2008-2012 Capital Project Status Report 2i4i2oo8 Project: New County Garage Project Managers: Anne Marie Green, David Anderson Total Capital Cost: $7,700,000 Amount Spent/Obligated to Date: $1,051,936 Funding SOUrCeS: Bond Proceeds Currently Appropriated $6,440,000 $1,260,000 Description: New fleet maintenance facility on Hollins Road that will reduce costs currently associated with maintaining two garages (one owned, one leased) and those associated with outsourcing the repair of public safety vehicles. In addition to reducing costs, the sixteen bay facility will allow for a more efficient workflow, more effective service and provide a safer, more comfortable work environment for the garage staff. Recent Developments: • Value engineering will be completed by the end of February 2008 • The partnership contract with the Western Virginia Water Authority was signed in January 2008 • VDOT is requring a turn lane on Hollins Road; this will be incorporated into the total cost • Construction bid is set to be issued by March 2008 with award and commencement of construction slated for May 2008 • Operating costs will be off-set with an updated rate structure and by eliminating the costs associated with the current maintenance facilities • It is anticipated that this will be a LEED certified project (Silver Certification) Project Status: Value Engineering Construction Bid `Construction Award Construction Begins Completion February-08 Will be completed by the end of February 2008 March-08 Bids to be solicited in March 2008 May-08 AU/ard to be made by May 2008 May-08 May-09 Completion and occupancy set for May 2009 Project Timeline: Value Engineering Construction Award Completion ~ m D ~ ~ ~ D cn p z ~ ~ m ~ D ~ ~ v m v -o v ~ ~ ~ m ~ o m v m v -o v ~ Construction Bid Construction Begins (DRAFT) FY 2008-2012 Capital Project Status Report 2/4/loos Project: South County Library Project Managers: Diane Hyatt, Diana Rosapepe Total Capital Cost: $18,000,000 Amount Spent/Obligated to Date: $1,577,570 Funding SOUrCeS: Bond Proceeds Currently Appropriated $16,290,000 $1,710,000 Description: This project would replace the existing Headquarters/419 Library with a 56,000 sq. ft. building constructed to meet both current and anticipated needs for size, lighting, design, handicapped accessibility, and telecommunication infrastructure. The amount of traffic received at the 419 Library and its lack of interior space ensures that the new South County Library will provide a much needed update to the county's library system and will be of great use to county citizens. Recent Developments: • Design development has been completed and progress prints have been submitted to the construction management firm for cost estimating. • Site plans are in preliminary review by Community Development and will be coordinated with the roundabout design by HSMM prior to final submission. • The Army Corps of Engineers has granted an extension of the wetlands delineation to allow the County time to complete construction on the project. • Design of the fittings, fixtures and equipment to be used in the new building is underway • Revenues generated from community space rentals and retail activities will be used to off-set some of the additional operating costs Project Status: Design Phase Completion May-08 Construction Bid June-08 6/2/2008; four (4) week bidding phase Construction Award July-08 Construction Begins July-08 7/12/2008 Twenty (20) month construction phase Completion January-10 FF&E delivery & installation finished by 9/7/2009; building construction not complete until 1/23/2010 Project Timeline: Construction Bid Construction Award Completion v -o ~ ~ ~ ~ ~ O z ~ v m v -o v ~ ~ ~ ~ 0 0 ~ v 0 0 ° ° 0 0 0 b 0 ~ 0 0 b 0 0 ~ ~ ~ ~ ~ ~ ~ ° ~ ~ m ~ ~ m m m m m ° m m ° Construction Begins Design Phase Completion (DRAFT) FY 2008-2012 Capital Project Status Report 2/4/200$ Project: North County Business Park Project Managers: Doug chittum Infrastructure Elmer Hodge Total Capital Cost: $2,500,000 Funding SOUrCeS: Current Appr. 2008-09 Appr. 2009-10 Appr. 2010-11 Appr. $1,000,000 $500,000 $500,000 $500,000 Description: Phase I Infrastructure Development for New 200 acre Premier Business Park which will provide new jobs and revenue to Roanoke County and serve as the County's flagship Economic Development Project. Recent Developments: • Master Plan for Business Park has begun • 30 acre site for 1st development identified as Hotel/Conference Center potential • This project will also provide access to MultiGen Recreation Facility which will serve as anchor to the new Park Project Status: Design Development/Engineering September-07 Complete by March-08 Construction Begins March-08 Completion of $1.5 Million in Infrastructure November-09 Improvements ~ ime~ine: Design Development/Engineering Completion of $1.5 Million in Infrastructure Improvements D cn O z D v m -o v c c c ~ ~ ~ o ~ v m sv -o v c c ~ ~ ~ o ~ 0 0 0 0 0 0 0 0 0 o a°o a°o 0 0 0 0 0 0 0 0 0 0 o c°c o 0 0 0 0 J J J J J ~ 00 ~ Qp OD OD OD ~ 00 00 ~ CO CO ~ ~ Cfl CO CO ~ CO CO Construction Begins (DRAFT) FY 2008-2012 Capital Project Status Report 2/4/2008 Project: Water Line Extension Total Capital Cost: $2,310,000 PCOjeCt Managers: Elmer Hodge coordinating with the Western Virginia Water Authority Description: Extension of a water line from Clearbrook to Wirtz Plateau in Franklin County along the Route 220 Corridor. The project will not have an affect on rates for existing customers of the Water Authority nor will it interrupt service. Recent Developments: • Board of Supervisors approved contract with Franklin County and WVWA at the November 13th meeting • Debt service will be paid for by Roanoke County and Franklin County; Roanoke County's share of the project is approximately $2.3 million; the cost of the entire water line will be approximately $5.5 million • Costs will be recovered from new commercial and residential developers and users who utilize the water line through increased tax revenues and connection fees • The Water Authority will be responsible for the design and construction of the water line • Project length is between 18 months and two years; project is critical to long-term comprehensive regional water system Project Status: Board of Supervisors Contract Approval November-07 BOS approved contract with Franklin County and WVWA at the November 13th meeting Engineering & Design Work Began Began Spring Preliminary engineering report approved by VA Dept. of 2007 Health in August. Design work continues. 4th Quarter Work began in May. The final study was presented to the 220 Corridor Study/Comprehensive Plan Amendment .2007 PC in Oct. and BOS in Nov. for incorporation into the County's Comprehensive Plan. Expected to Goal to have first phase of the project ready to bid in Jan. Construction Begins begin Spring 2008 2008 Project Completion ,',Summer 2009 Project Timeline: 220 Corridor Study/Comprehensive Plan Amendment Project Completion Board of Supervisors Contract Approval v ~ ~ ~ ~ ~ ~ ~ o ~ ~ ~ v ~ ~ -o < ~ ~ s 0 0 0 ° o o ~ o o ~ ~ ~ ~ ' o o f° -° O ~ 4 ' s ~ ~ ~ ' o ~ 00 °° o°o o°o ~ o°o o°o ~ c°o c°o c°o o ~ m Engineering & Design Work Began Construction Begins (DRAFT) 9 AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 12, 2008 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.