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HomeMy WebLinkAbout2/12/2008 - Adopted Board RecordsATA REGULAR MEETING OFTHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 12, 2008 RESaLUTION 027 Z~S-1 CaNFIRMING THE COUNTY ADMINISTRATOR'S DECLARAT1aN OF A LOCAL EMERGENCY DUE TO FORESTAND BRUSH FIRES, HIGH WINDS, AND ELECTRICAL OUTAGES WHEREAS, Virgir~ia Code Section 44-146.21 provides that "in the event the governing body cannot convene due to [a] disaster or other exigent circumstances, the [local] director [of emergency services] .may declare the existence of a local emergency, subject to confirma~kion by the governing body at its next regularly scheduled meeting or at a special meeting within fourteen days of the declaration, whichever occurs first; a n d WHEREAS, in conformity with the Commonwealth of Virginia Emergency Services and Disaster Law of 2000 (Virginia Code Section 44-146.13 etseq.), the Board of Supervisors by adoption of Resolution No.111198-2, adopted an Emergency Operations Plan for Roanoke County, and designated the County Administrator as the Director of Emergency Services; and WHEREAS, by virtue of the authority vested in him by Section 44-146.21, the County Administrator, as the County's Director of Emergency Services, issued a Declaration of Local Emergency on February 10, 208, in response to forest and brush fires, highs winds, and electrical outages. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANO~CE COUNTY, VIRGINIA: 1 That pursuant to Virginia Code Section 44-146.21 Board of Supervisors hereby ratifies and confirms the declaration of Local Emergency issued by the County Administrator, ire his capacity as the County's Director of Emergency Services, on February 10, 2008, a copy of which is attached hereto as Exhibit A and is hereby incorporated by reference. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk to the Board c: Paul Mahoney, County Attorney Richard Burch, Chief, Fire and Rescue Ray Lavinder, Chief of Police Joey Stump, Division Chief, Fire and Rescue Rebecca Owens, Director, Finance John I~IJilliam Marshall, Secretary, Public Safety Michael M. Cline, State Coordinator of Emergency Management EXHIBIT "A" DECLARATION ~F LOCAL EMERGENCY I, the undersigned, as County Administrator and Director of Emergency Services for the County of Roanoke, find the imminent threat of disastrous weather thigh winds, fire conditions, and loss of electricity, serious and extensive property damage, and Loss or interruption of vital County services caused by high winds to be of sufficient severity and magnitude to warrant coordinated loc2,l government action to prevent ar alleviate any potential damage, loss, hardship or suffering. Therefore, pursuant to Virginia Code Section 44-145.1, I hereby declare the existence of a Local Emergency in the County of Roanoke. In accordance with this Declaration, the C~fficeofEmergencyServices and all other appropriate County agencies are hereby vested with, and authorized to carry out, all powers, duties and functions prescribed by state and local law, rules, regulations and plans as may be necessary to adequately and appropriately respond to said Local Emergency. ^~ r ~= ~ 7 ~~~~ Elmer C. Hodge, County~Administrator And Director of Emergency Services //J~ r ~+ t r Date Time ATA REGULAR MEETING OF THE BGARD OF SUPERVISGRS OF ROANGKE COUNTY, VIRGINIA, HELD AT THE RGANGKE COUNTY ADMINISTRATION CEN-f ER GN TUESDAY, FEBRUARY 1 ~, 2008 RESGLUTIGN 021208-~ APPRGVING AND CONCURRING IN CERTAIN ITEMS SET FGRTH GN THE BGARD OF SUPERVISGRS AGENDA FGR THIS DATE DESIGNATED AS ITEM I- CGNSENTAGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Thatthe certain section of theagenda ofthe Board of Supervisorsfor February 12, 2008 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately setfortf^i in said section designated Items 1 through 7 inclusive, as follows: 1. Approval of minutes -September 20, 2001, December 18, 2001, and January 22, 2008 2. Resolution of appreciationtoJacquelineS. Bloxom, Commissionerof Revenue's Gffice and Finance Department, upon her retirement after fifteen years of service 3. Request from the Community Development Department to accept and appropriate funds in the amount of $15,000 from the Western Virginia Water Au~khority towards purchase of new topography maps of Roanoke County 4. Request from the Police Department to accept and appropriate grant funds in the amount of $11,000 from ~khe Division of Motor Veriicles 5. Request from the Police Department to accept and appropriate grant funds in the amount of $4,998 from the Department of Criminal Justice Services 6. Request from the schools to accept and appropriate grant funding and contributions in the amount of $15,357.08 1. Request to revise policy for use of the Roanoke County Admir~istration Center Board Meeting Room Thatthe Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A COPY TESTS: ~~e'd~' Brenda J. Holt n, CMC Deputy Clerk to the Board c: Tarek Moneir, Deputy Director, Development Arnold Covey, Director, Community Development Ray Lavinder, Chief of Police Lt. Steve Turner, Police Grant Coordinator Rebecca Owens, Director, Finance Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board Paul Mahoney, County Attorney Anne Marie Green, Director, General Services 2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 12, 2a08 RESOLUTION ~Z12D8-~.a EXPRESSING THE APPRECIATION OF 'rHE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JACQUELINE S. BLOXOM, COMMISSIONEROF REVENUE'S OFFICEANDDEPARTMENT OF FINANCE, UPON HER RETIREMENT AFTER FIFTEEN YEARS OF SERVICE WHEREAS, Jacqueline S. Bloxom was employed by Roanoke County from November 1o,199~, until June 4,1995, and from July $, 1996, until December 31, 2aa7, where she held positions in both the Commissioner of Revenue's Office and Department of Finance; and WHEREAS, Ms. Bloxom retired on Jan~~ary 1, ~oa8, as a Tax Clerk for the Commissioner of Revenue's Office after fifteen years and one month of service to Roanoke County; and WHEREAS, during her tenure in the Commissioner of Revenue's Office, Ms. Bloxom maintained the highest level of customer service and accuracy in the assessment of personal property; and WHEREAS, during hertenureintheDepartmentof Finance, Ms. Bloxom assisted in the processing of purchasing card statements and utility bills; and WHEREAS, Ms. Bloxom was a dedicated employee who always provided a nigh level of service to customers wr~ile maintaining an outstanding quality of work; and WHEREAS, Ms. Bloxom, through her employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the ci~fizens of Roanoke County, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke Co~~~ntyexpresses its deepest appreciation and theappreciation ofthe citizensof Roanoke County to JACQUELINE S. BLOX~M for more than fifteen years of capable, Ioyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Qn motion of Supervisor Altizer to adopt ~~he resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board 2 ACTIQN NQ. A-021208-2.b ITEM N0. -3 AT A REGULAR MEETING QF THE BQARD QF SUPERVISQRS QF RQANQKE CQUNTY, VIRGINIA HELD AT THE ROANQKE CQUNTY ADMINISTRATIQN CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPRGVED BY: February 12, 2008 Request from the Community Development Department to accept and appropriate funds in the amount of $15,000 from the VIlestern Virginia VtlaterAuthority towards p~~rchase of new topography maps of Roanoke County Tarek Moneir, Deputy Director of Development Comm~~nity Development Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFaRMATIC~N: In 2001, the Con~~munity Development Department purchased new maps including aerial photos of the Co~~nty Of Roanoke from Sanborn Map Company, Inc. which were coordinated by the Virginia Geographic Information Network ~VGIN~. Topography maps were excluded from the original purchase due to cost constraints. In an effort to share information and resources, an agreement was secured with the VIlestern Virginia WaterAuthority ~WVWA~ to share the cost of purchasing the topography maps. The total cost of the maps is $31,000, and with UWUVA contribution of $15,000, the Department of Community Development is able to cover the remaining cost of $15,000 out of ourc~~irrentbudget. Purchasing these mapswould enhance ourGlSand be avaluable tool forthe citizens of Roanoke County and the development community. FISCAL IMPACT: No additional appropriation of funds is required from the Department of Community Development. ALTERNATIVES: Alternative #1: Accept the funds and appropriate the $~ 5,DOD to the Department of Community Development. Alternative #2: Decline the Western Virginia Water Authority contribution of $15,000. STAFF RE~~MMENDATION: Staff recommends approval of Alternative #1. VOTE: Supervisor Altizermotion to approve staff recon~~mendation Motion Approved Yes No Absent Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Flora ~ ^ ^ Cc: Tarek Moneir, Deputy Director of Development Arnold Covey, Director, Community Development Rebecca Owens, Director, Finance Jean Thurman, Secretary, Board of Directors AC1-ION N0. A-021208-2.c ITEM NO. I-4 AT A REGULAR MEE-~INO OF THE BOARD OF SUPERVISORS OF ROANOI~E COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2008 AGENDA ITEM: Request from the Police Department to accept and appropriate grant funds in the amount of $11,000 from the Division of Motor Vehicles SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINIS`rRATOR'S CGMMENTS: SUMMARY OF INFaRMATION: The following two grants from the Division of Motor Vehicles have been awarded to the Roanoke County Police Department to be used to support traffic enforcement and training; • A grant in the amount of $20,000 was accepted by the Board of Supervisors on August 1~, 2007, to be used to reduce alcohol related fatalities and serious injuries in traffic crashes. The DMV has awarded the Roanoke County Police Department an additional $6,000 in regards to our original grant application. No matching funds are required. • Amulti-jurisdictional grant in the amount of $5,000 to be used to support the Police Department's efforts in targeting, and traffic enforcement of, aggressive driving on Interstates 581 and 81. There is no cost to Roanoke County. These grants are for fiscal year 2008 (October 1, 207 through Septerriber 30, 2008). FISCAL IMPACT: None. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation ofi two Division ofi Motor Vehicle grants in the amount ofi $~ 1,000. VOTE: Supervisor Altizer motion to approve staff recornmendation Motion Approved Yes No Absent Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Flora ~ ^ ^ Cc: James R. Lavinder, Chiefiofi Police Lt. Steve Turner, grant coordinator, Police Department Rebecca awens, Director, Finance ACTION N0. A-021208-2.d ITEM NO. I-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD ATTHE ROANOKECOUNTY ADMINIS-fRATION CENTER MEETING DATE: February 12, 2008 AGENDA ITEM: Request from the Police Department to accept and appropriate grant funds in the amount of $4,998 from the Department of Criminal Justice Services SUBMITTED BY: James R. Lavinder Chief of Police APPRGVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The funds are made available from the Law EnforcementTerrarism Prevention Program and will be used to purchase approved personal protective equipment. This will be for fiscal year 2008 with the award period ending May 31, 2D08. There is no cast to Roanoke County. FISCAL IMPACT: None. ALTERNATIVES: Nane. STAFF RECOMMENDATION: Staff recommends acceptance of the Department of Criminal Justice Service Grant in the amount of $4,998. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Flora ~ ^ ^ Cc: James R. Lavinder, Chief of Police Lt. Steve Turner, Grant Coordinator, Police Department Rebecca Owens, Director, Finance ACTION N0. A-a212Q8-2.e ITEM N0. I-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: February 12, 2Q08 Request from the schools to accept and appropriate grant funding and contributions in the amount of $15,357.08 Elmer C. Hodge County Administrator COUNTY ADMINISTRATQR'S COMMENTS: SUMMARY 4F INF4RMATI~N: Roanoke County Schools requests that the Board accept and appropriate the following grants and contributions: ~. The Division of Teacher Educai:ion and Licensure, Virginia Department of Education, has officially forwarded a request for Mentor Teacher Program allocations to Roanoke County Schools. These funds are used to support a new teacher induction program for new teachers to Roanoke County Schools. The allocation is the amount of $13,357.Q8. The grant also requires a 50 percent match in the total amount of $6,678.54 from accounts 73202Q-1121 of $3,339.27 and 73203Q-1121 of $3,339.21. 2. The Horace Mann Company and Jeremiah Seagle of Horace Mann have currently donated $1,150 and pledged to donate an additional $850 to have the toys in all of Roanoke County preschool classrooms tested for lead. The testing will be conducted by HDH Technical, Inc. Results will be immediate and any toys found will be removed and replaced. FISCAL IMPACT: 1. The personnel budget will be increased by $13,357.08. 2. The preschool program budget will be increased by $2,000. ALTERNATIVES: None STAFF REC4MMENDATI4N: Staff recommends the acceptance and appropriation of funds in the amount of $15,357.08 as outlined above. VQTE: Supervisor Altizer motion to approve stafif recommendation Motion Approved Yes No Absent Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Flora ~ ^ ^ Cc. Lorraine Lange, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance ACTION N0. A-021208-2.f ITEM N4, I-7 AT A REGULAR MEETING OF THE BGARD OF SUPERVISORS GF R4ANGKE COUNTY, VIRGINIA HELD AT THE RDANGKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: February 12, 2008 Request to amend the policy for the use of the Roanoke County Administration Center Board Meeting Room Pa+.~I M. Mahoney County Attorney COUNTY ADMINIS'TRATOR'S COMMENTS: SUMMARY OF INFORMATION: In 1992 the Board amended its policy governing the use of the Board meeting room by non-governmental groups. The policy has not been reviewed or amended for over 15 years. Triis amendment proposes an increase in the hourly janitorial fee from $15 an hour to $20 an hour charged to non-governmental users. For many of these events the County is paying overtime to the custodial staff. This amendment also proposes an additional $50 per hour fee for any non- goverrimentalevent that extends beyond 10:00 p.m. The purpose of this amendment is to encourage those groups to complete their activities in a timely fashion, STAFF REGOMMENDATION: It is recommended that the Board favorably consider the adoption of these amendments to the policy governing the use of the Board meeting room. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Flora ~ ^ ^ Cc: Paul Mahoney, County Attorney Anne Marie Green, Director, General Services Terri Cochran, Policy Manual PQLICY FQR USE QF RQANQKE CQUNTY BQARD QF SUPERVISQRS MEETING RQQM Roanoke County Administration Center ~RCAC~ 5204 Bernard Drive, Roanoke, VA 24018 Mailing address: P. 4. Box 29800, Roanoke, VA 24018-0798 Telephone: 540-772-2005 Fax: 540-772-2193 1. Permitted Use (in order of priority) and Fee Schedule: A. Board of Supervisors of Roanoke County -No Fee B. Roanoke County: Departments, Employees, Agencies, Committees, and Commissions -No Fee C. State and Federal Government: Officials and Agencies -No Fee D. Non-governmental: Civic, Cultural, Political, Religious, and Educational Groups Application Necessary} -$501Day E. If any Non-governmental use extends beyond 10:00 p.m., an additional per hour fee will be charged. -$501hour 2. Permitted Uses As Approved by the Board of Supervisors: A. Social Gatherings Application Necessary -$501Day B. If any Social Ga~khering use extends beyond 10:00 p.m., an addi~kional per hour fee will be charged. ~$501hour 3. Prohibited Uses: A. Commercial uses B. Fund Raising uses 4, No smoking, alcoholic beverages, drinks orfood are allowed. 5. Groups are not to charge admission or ask for donations at any meeting. fi. An "Application for Use of the Roanoke County Board of Supervisors Meeting Room" must be completed as soon as possible prior to the date of the event for use by 1 B Roanoke County Err~plo~rees, See Rule #17}, ID Non-governmental) and 2A Social gatherings). Approval will be by letter. 7. Applications can be obtained from the following: Board of Supervisors Clerk's Office 5244 Bernard Drive, P. G. Box 29800 Roanoke, VA 24018-0798 Phone: 540-772-2005 Policy for use of fhe Board 1 of Supervisors Meefing Room Amended 2/2/2408 8. organizations holding meetings assume responsibility for any damage to room or contents. The room must be left in a neat and orderly condition. If additional cleanup is required, the organization will be notified and charged for this service. The organization will inderr~riify and hold harmless Roanoke County from any and all claims for damages or injuries arising out of the use of the Board Meeting Room. 9. Neither the name nor the address of the Roanoke Co~.,~nty Administration Center may be used as the official address or headquarters of an organization. 10. No additional furniture or equipment otherthan that si~ruated in the Board Meeting Room is to be used without approval. The roam is to be used far cangregatianal seating only. 11. Use of other equipment is a "Special Request" and permission must be granted in advance. 1 Z. If the Non-governmental event SID or ZA} is held before or after normal working hours ~8 a.m. unl:il 5 p.m.} of the Adminis~rration Center, custodial services will be arrangedforand paid to Roanoke County General Services Departmentatthe rate of $ZO.o0lhour. 13. The person requesting the permitfor use of the Board Meeting Room assumes the responsibility for adherence to "Regulations and Rules for Use of ~~he Board Meeting Room", and either that person or a person especially designated will be present during the time requested. 14. -these rules are subject to change by the Roanoke Co~~inty Board of Supervisors. -the County Administrator is authorized by the Board to develop rules and regulations concerning the use, scheduling, and operation of ~~he Board Meeting Room. 15. SPECIAL N~'~E: ~rhe Roanoke Co~inty Board of Supervisors reserves the rightto alter oramend any previously approved orscheduled use of the Community room for governmental purposes. 1 G. Due to the limited spaces in the RCAC parking lot, use of the Board Meeting Room may be denied based on the parking requirements of the requesting organization. 17. An application must be completed when a County employee is requesting use of the room for a professional organization and custodial charges may be assessed if the meeting is held after normal working hoi.,irs. Policy for use of fhe Board ~ of Supervisors Meeting Room Amended 2192/008 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD ATTHE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 12, 200$ RESOLUTION 021208-3 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Cade of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted inconformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of SupervisorChurch to adoptthe resolution, and carried bythefollawing recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board