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HomeMy WebLinkAbout3/11/2008 - Regular/aOAN~ /~ z .o r 283 Roanoke County Board of Supervisors Agenda March 11, 2008 Good afternoon and welcome to our meeting for March 11, 2008. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Quigg Lawrence Church of the Holy Spirit 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD T0, OR CHANGE THE ORDER OF AGENDA ITEMS C. BRIEFINGS 1. Annual report from the Roanoke Valley Economic Development Partnership. (Beth Doughty, Executive Director; Phil Sparks, Deputy Director} 2. Progress report on the construction schedule, opening, and operating budget forthe V1lestern Virginia Regional Jail. (Elmer Hodge, County Administrator) D. NEVU BUSINESS 1. Acceptance of a donation of a recycling trailer from Cox Communications. (Anne Marie Green, Director of General Services) 1 E. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing the vacation of right-of-way shown as Crosstimbers Trail identified on the plat of The Woodlands, Section 3, located in the Hollins Magisterial District (Arnold Covey, Director of Community Development) 2. First reading of an ordinance amending and reenacting Chapter 15, Parks and Recreation, of the Roanoke County Code. (Pete Haislip, Director of Parks, Recreation, and Tourism) 3. First reading of an ordinance amending Ordinance 012208-2 authorizing conveyance of three parcels of real estate to the Commonwealth of Virginia in connection with road widening improvements to Route 11/460, Catawba Magisterial District. (Paul Mahoney, County Attorney) F. SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing the conveyance of relocated utility easements to AEPCO, Verizon, and nTelos in connection with road widening improvements to Route 11/460, Catawba Magisterial District. (Paul Mahoney, County Attorney) 2. Second reading of an ordinance amending Section 9-21. "Amendments" of Article III. "Virginia Statewide Fire Prevention Code" of Chapter 9. "Fire Prevention and Protection" of the Roanoke County Code to implement fire hydrant placement and flow standards and an Apparatus Access Road Standard for Roanoke County. (Paul Mahoney, County Attorney) G. APPOINTMENTS 1. Building Code Board of Adjustments & Appeals (Fire Code Board of Appeals) 2. Library Board (appointed by District) 3. Roanoke Valley Greenway Commission 2 H. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Resolution of appreciation to Tim Lisk, Police Department, upon his retirement after twenty-two years of service 2. Request from the Sheriff's Department to accept Federal Grant 2008-AP-BX- 0602 in the amount of $17,262 approved under the State Criminal Alien Assistance Program 3. Acceptance of Mystique Court, Windrush Lane, and the remainder of Golden Ivy Drive into the Virginia Department of Transportation Secondary System, Hollins Magisterial District 4. Acceptance of an extension of Brentwood Court into the Virginia Department of Transportation Secondary System and the abandonment of a segment of Brentwood Court, Windsor Hills Magisterial District REQUESTS FOR WORK SESSIONS J. REQUESTS FOR PUBLIC HEARINGS K. CITIZENS' COMMENTS AND COMMUNICATIONS L. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Telecommunications Tax Comparison Report 5. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of February 29, 2008 6. Proclamation signed by the Board 3 M. WORK SESSIONS (Training room - 4t" Floor) 1. Work session to discuss fiscal year 2008-2009 budget development: a. General overview of School Budget and Capital Improvement Plan by the Superintendent and School Board. (Elmer Hodge, County Administrator) b. Presentation of fiscal year 2008-2009 County Capital Improvement Program (CIP) and remarks from the CIP Review Committee. (Brent Robertson Director of Management and Budget) c. General discussion of the County's fiscal year 2008-2009 Operating Budget. (Elmer C. Hodge, County Administrator, and Staff) d. General Services Preliminary Budget. (Brent Robertson Director of Management and Budget) 2. Work session on recruitment and selection process for committees, commissions, and boards. (Paul Mahoney, County Attorney; Joel Shelton, Assistant to the County Administrator) 3. Work session on revisions to Chapter 15, Parks and Recreation, of the Roanoke County Code. (Pete Haislip, Director of Parks, Recreation, and Tourism) N. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion or consideration of the employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers; and Code of Virginia Section 2.2-3711 (A) (5) discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the County EVENING SESSION (7:00 P.M.) O P Q R CERTIFICATION RESOLUTION PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS FUNDING REQUESTS FOR FISCAL YEAR 2008-2009 BUDGET 1. Funding requests from health and human service agencies for fiscal year 2008-2009 CITIZENS' COMMENTS AND COMMUNICATIONS 4 S. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Charlotte A. Moore 2. Joseph B. "Butch" Church 3. Michael W. Altizer 4. Joseph P. McNamara 5. Richard C. Flora T. ADJOURNMENT TO TUESDAY, MARCH 18, 2008, AT 3:00 P.M. FOR THE PURPOSE OF A BUDGET WORK SESSION, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW, 4T" FLOOR TRAINING ROOM, ROANOKE, VIRGINIA, FOLLOWED BY A 6:00 P.M. SPECIAL MEETING IN THE BOARD ROOM. 5 ACTION NO. ITEM NO. ~ ' ~ AT A REGULAR MEE"I"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2008 AGENDA ITEM: Annual report from the Roanoke Valley Economic Development Partnership APPROVED BY: Elmer C. Hodge ~ i~»~-"' County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for Beth Doughty, Executive Director, and Phil Sparks, Deputy Director, of the Roanoke Valley Economic Development Partnership to provide the partnership's annual report to the Board. ACTION NO. ITEM NO. C.- AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRATION CEN"fER MEETING DATE: March 11, 2008 AGENDA ITEM: Progress report on the construction schedule, opening, and operating budget for the Western Virginia Regional Jail SUBMIT"fED BY: Elmer C. Hodge ~ ,~~ Count Administrator Y SUMMARY OF INFORMATION: This time has been set aside to update the Board on the construction schedule, opening, and operating budget for the Western Virginia Regional Jail. The Western Virginia Regional Jail, which is currently under construction, is scheduled to open in March 2009. "fl-pis is one of the largest issues to be considered in our budget deliberations for the upcoming year. I have chosen to provide you this update because much of the funding is related to the General Assembly action, state reimbursements for their share of the jail construction, and the operating costs for Fiscal Year 2008-2009 and the subsequent year. If the State funding is not approved on a timely basis, it will impact our budget to a greater degree. Since the General Assembly concludes at the end of this week, we hopefully will have final information for you at this time. This is the key component for our budget decisions for next year. John Chambliss and Diane Hyatt will assist me in this presentation. ACTION NO. ITEM NO. ~ - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: March 11, 2008 Acceptance of a donation of a recycling trailer from Cox Communications SUBMITTED BY: Anne Marie Green General Services Di~re~ctor ~~~~ APPROVED BY: Elmer C. Hodge ~~'^~ /~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In 2005, Roanoke County Solid Waste initiated a mobile drop-off recycling program through a cooperative agreement with Hollins University. Since that time, the County has purchased two more trailers, placing them at Cave Spring Middle School and Oak Grove Elementary. The program has been well received by the community; and since its inception, over 74 tons of materials have been recycled. In fiscal year 2007, Cox Communications approached Roanoke County about an environmental program the company had initiated called Cox Conserves. Cox Enterprises has outlined multiple steps to reduce its companywide carbon footprint by 20 percent and these efforts are expected to save 172,000 tons of greenhouse gas emissions annually which is equivalent to the pollution produced by providing power to 26,000 homes. "this program has similar goals to the Local Governments for Sustainability initiative which Roanoke County is in the process of implementing. Cox was interested in an environmental partnership with the County, and staff proposed a mobile drop-off trailer at Cox's facility on Fallowater Lane. The trailer will be available for use by Cox employees as well as County residents. Cox agreed to purchase the trailer which cost $9,020 and then donate it to the County. Solid Waste Division employees will be responsible for hauling recyclable materials to market and for maintenance of the trailer. There will also be a cooperative effort involved in publicizing the site. FISCAL IMPACT: None -would utilize current staff and equipment. STAFF RECOMMENDATION: Staff recommends approving the attached resolution accepting the donation of a mobile recycling trailer from Cox Communications. T A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2008 RESOLUTION AUTHORIZING THE ACCEPTANTCE OF THE DONATION OF A RECYCLING TRAILER FROM COX COMMUNICATIONS WHEREAS, Cox Communications has offered to donate to Roanoke County a drop-off recycling trailer (Vehicle Identification Number 1 P9RG21108A371869) as part of its environmental partnership program called "Cox Conserves"; and WHEREAS, this donation will support its company goal to reduce greenhouse gas emissions by 20 percent; and WHEREAS, the Board of Supervisors (the "Board") of Roanoke Coi.inty, Virginia, (the "County") has determined that it is beneficial to accept this donation. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. The Board hereby accepts the donation of a mobile drop-off recycling trailer from Cox Communications. "this trailer will be located at the Cox facility located on Fallowater Lane, and be available for use by all County residents. 2. The County shall be responsible for hauling the recyclable materials to market and for maintenance of the trailer. 3. This resolution shall take effect immediately upon its adoption. ACTION NO. ITEM NO. C ~ i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 11, 2008 First reading of an ordinance authorizing the vacation of right- of-way shown as Crosstimbers Trail ideriti~Fied on the plat of The Woodlands, Section 3, located in the Hollins Magisterial District. Arnold Covey Director of Community Development Elmer C. Hodge ai~~ •' County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Johnny Neal, Jr. and Leslie H. Stockton have requested the vacation of dedicated right-of- way shown as Crosstimbers Trail (Rte. 1438) on the Woodlands Subdivision, Section 3, recorded in Plat Book 9, Page 55. The right-of-way is located at the end of the cul-de-sac on Crosstimbers Trail (Rte. 1438) between the two parcels owned by the said petitioners (see Exhibit "A"). Since the right-of-way only adjoins the two parcels owned by the petitioners, the entire road right-of-way would transfer to the petitioners. There are no adjoining landowners or other persons that will be affected by this action. County Departments and local utility companies were contacted concerning the vacation. Appalachian Power Company, Verizon, Roanoke Gas and Western Virginia Water Authority requested to retain a public utility easement for their utilities present in the existing right-of-way. FISCAL IMPACT: None. ALTERNATIVES: 1. Adopt the first reading of an ordinance authorizing the vacation of a right-of-way and establishing a Public Utility Easement in its location. 2. Take no action at this time. STAFF RECOMMENDATION: Staff recommends Alternative #1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2008 ORDINANCE AUTHORIZING THE VACATION OF RIGHT-OF-WAY SHOWN AS CROSSTIMBERS TRAIL ON PLAT OF THE WOODLANDS, SECTION 3, IN PLAT BOOK 9, PAGE 55, OF THE ROANOKE COUNTY CIRCUIT COURT CLERK'S OFFICE, SAID RIGHT-OF WAY LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, the plat of Woodlands Subdivision, Section 3, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 55, established a street designated as Crosstimbers Trail, Route 1438, a portion of which, approximately fifty (50') feet in length, extends from the end of the cul-de-sac on Crosstimbers Trail to the northeastern edge of the subdivision, and located between Lots 15 and 16 of Woodlands Subdivision, Section 3; and WHEREAS, the area designated and set aside for public use as an extension of Crosstimbers Trail, Route 1438, between Lots 15 and 16 of The Woodlands Subdivision, Section 3, has never been improved or accepted into the Virginia State Secondary Road System; and WHEREAS, the property owners o~f Lot 15, Johnny and Sriirley L. Neal, Jr. and Lot 16, Leslie H. Stockton, The Woodlands Subdivision, Section 3, adjoining the unimproved section of Crosstimbers Trail, extending approximately forty-one (41') feet from the northwestern edge of the cul-de-sac on Crosstimbers Trail to the northeastern edge of this subdivision, have requested the vacation of this unimproved portion of the fifty (50') foot width right-of-way so as to permit these property owners to make improvements to their residential properties; and 1 WHEREAS, Appalachian Power Company, Roanoke Gas Company, Verizon, and the Western Virginia Water Authority have requested that a public utility easement be retained for their utilities presently occupying the existing right-of-way; and WHEREAS, the above described street or road is more clearly indicated as "Road To Be Vacated &Reserved as a Public Utility Easement" on "PLAT SHOWING PORTION OF CROSSTIMBERS TRAIL - TO BE VACATED BY BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA", dated January 24, 2008, prepared by Roanoke County Department of Community Development and attached hereto as Exhibit "A"; and WHEREAS, no other property owner will be affected by the vacation of this undeveloped portion of said Crosstirribers Trail and that its current existence imposes an impediment to the adjoining property owners making improvements to their properties adjoining this previously dedicated but unimproved street; and WHEREAS, the adjoining property owners and residents of Roanoke County, as the Petitioners, have requested that, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate tl-iis right-of-way, designated as a portion of "Crosstimbers Trail" on the plat of the Woodlands Subdivision, Section 3, Plat Book 9, page 55, as now shown on the attached Exhibit "A"; and WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of Virginia (1950, as amended); and 2 "THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on March 11, 2008, and a second reading and public hearing of this ordinance was held on March 25, 2008. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (a portion of a fifty (50') foot width street and approximately 41 feet in length) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That so much of this street, Crosstimbers Trail, Route 1438, being designated and shown as "Road to be Vacated and Reserved as a Public Utility Easement" on Exhibit "A" attached hereto, said portion of street being located between Lot 15 and Lot 16 of the Woodlands Subdivision, Section 3, (PB 9, page 55), in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia,1950, as amended. 4. "that a public utility easement is accepted, reserved, and maintained for public purposes in the area previously designated as "Crosstimbers Trail" as shown on Exhibit "A" attached hereto. 5. That portion of the vacated street contained within the bounds designated as L1, L3, "H" & "D" of Exhibit "A" shall be added and combined with Lot 15, Woodlands Subdivision, Section 3, and that portion of the vacated street contained within the bounds 3 designated as L1, L2, "G" & "C" of Exhibit "A" shall be added and combined with Lot 16 of Woodlands Subdivision, Section 3. 5. That all costs and expenses associated herewith, including but not limited to publication, survey, and recordation costs, shall be the responsibility of the Petitioners. 6. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption, and a certi~Fied copy of triis ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia (1950, as amended). 4 THIS PLAT DOES NOT REPRESENT A F/ELD SURVEY AND ONLY MAY BE USED FOR THE PURPOSE OF DIVIDING PROPERTY AFTER A PAPER STREET lS VACATED BY ROANOKE COUNTY FOR TAX PURPOSES. A RECORDED SUBDIVISION PLAT WAS USED TO DETERM/NE EXISTING ACREAGE AND ACREAGE TO BE ~ ADDED TO THE PROPOSED PET/TIONERS PROPERTY. X69 ~, ~~ 0 ~ LINE DATA L/NE BEAR/NG DISTANCE L 1 N70 53 13 E 41.33' L2 S32'09 35 'E 25.95 L 3 S32 09'35 "E 25.95 1~ 6 ~ ~~ ~ ~ ~~~ ~~6 ~~ 6a ' <,~ 66 ~Opa ~ 6 ~~ rAx ,/ 26.20-10-61.00 ~ Y~\, 610 ~~ BISHOP TOWN HOMES INC. 7.70 Ac. TRACT A VILLAS OF THE VALLEY ~~ PARCEL DATA LOT TAX # EX/ST/NG ACREAGE ACREAGE TO BE ADDED TOTAL 15 26.20-04-72.00 0.2287 0.0257 0.2544 16 26.20-02-58.00 0.2704 0.0242 0.2946 S32 09 35' E' 164.85' N ~6 0 TAX ~ 26.20-02-58.00 LESLIE H. STOCKTON 0.2704 Ac. ~.,~ W LOT 16 :......................... ~ S29'11'15'E' :........................ irj ~ 130.61' ° 75 Z h ~ 24'18 OO'E ~.......:.. . 57.42' S29'11 '15'E 97.70' %,L2 ;' L3 ^~ ~ ;: z ~~ ~. ~~ ~~c ~o' •.~b~,. -~, . ~~ ~ ~~ N ~ _:, ,.~ w ~ I ~ N::;. ~~./ a`l~. w 's ro ~ ,~ ,. ;r ,; ~{ p h ~6 `~ ? S32 09'35'E 76.02' 75 I~~ ~ ~ r ~~ rAx y 2e.zo-o4-n.oo U' JOHNNY & $HIRLEY L. NEAL JR. ..........................0.2287 Ac. LOT 15 N27'l l '15 "W 103.03' ~` ~' ~ 4 CURVE DATA CURVE RADIUS ARC LENGTH DELTA TANGENT CHORD BEAR/NG CHORD D/STANCE A 50.00 58.23 66 43 48 32.93 S34'10 43 W 55.00 B 50.00 49.05 56'12 15 26.70 N8471 76 W 47.10 C 50.00 26.19 30 00 57 13.40 N39 49 04 W 0' D 50.00 26.19 30 00 57 13.40 N09 48 06 W 25.90 E 50.00 59.22 67'5157 33.64 N39 00 50 E 55.82' F 50.00 40.58 4679 51 1.4 S83 48 16 E . 47 G 440.00 44.66 5 48'55" 2235 S6931 47 W 44.64' H 51.41 Ae ' 9 AG SS 9 °rn \~ 1~ ~ N LEGEND ROAD TO BE VACATED & RESERVED AS A PUBLIC UTILITY EASEMENT TAX MAP N0. 26.20 EXHIBIT "A" SCALE: 1 "=50' PLAT SHOWING 4 gOANOk PORTION OF CROSSTIMBERS TRAIL - TO BE VACATED ~ r BY Z ; ^i. BOARD OF SUPERVISORS ~~ °~' .~ OF ROANOKE COUNTY, VIRGINIA ~f PREPARED BY.' ROANOKE COUNTY DEPARTMENT OF COMMUN/TY DEVELOPMENT DATE: 1-24 -2008 ~~ ACTION NO. ITEM NO. E- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2008 AGENDA ITEM: First reading of an ordinance amending and reenacting Chapter 15, Parks and Recreation, of the Roanoke County Code SUBMITTED BY: Pete Haislip, Director of Parks, Recreation and Tourism Joe Obenshain, Senior Assistant County Attorney APPROVED BY: ~~,~!~. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Virginia Code Section 15.1-271 confers upon local governments the authority to establish and conduct a system of public recreation and parks including the authority to establish rules of conduct and operational policies for public recreation and parks. As our parks and recreation system continues to grow and develop, it has become necessary to periodically review the rules and regulations that govern the use of these facilities and programs by the general public. With that objective, the staff of the Parks, Recreation and Tourism Department, with the assistance of the County Attorney's Office and the Roanoke County Police Department, has undertaken a review and update of the existing Parks and Recreation Ordinance, Chapter 15, Sections 15-1 through 15-12 of the Roanoke County Code. While many provisions of the existing ordinance remain germane and relevant today, there are several areas that need to be addressed. In addition, numerous routine grammatical corrections and edits that have been made that help clarify certain sections without making substantive changes to the current rules. Input from Roanoke County police was essential as to interpretation and enforcement as a result of their experience in the field. Other improvements are the result of input from the general public while further changes have arisen From the specific needs of programs and events. Substantive proposed changes include: 15-2 Definitions. Updates full name of the department and adds definitions of "Special Event" and "Waters." 15-4 Conduct of county recreation programs and parks operations. Adds language to clarify that the department's responsibilities include park operations as well as conduct of recreation programs. 15-5.1 Public trees. Adds a definition of "Invasive Alien Plant Species" and authority to remove such defined species. 15-8.3 Bathing and swimming. Eliminates unnecessary language regulating beach, bathing, and wading areas in county parks. 15-8.6 Hunting and Firearms. This section was updated to reflect the state statute. 15-8.8 Athletic Fields. Requires a field rental contract for all organized groups including both sanctioned and non-sanctioned teams. 15-8.13 Remote Control Planes. Prohibits operating a remote control, glider, or motor propelled planes in any park. 15-10.3 Domestic Animals. Prohibits non-working animals or pets at special events in County parks. Designation of "seeing eye" dogs updated to "service" dogs. 15.11 Park operating policy. Clarifies that normal closing time for parks is'/z hour before dark except where outdoor lighting is used. The procedures conditions for park permits are clarified. FISCAL IMPACT: None ALTERNATIVES: Alternative 1: Approve the first reading of the ordinance amending and reenacting Chapter 15, Parks and Recreation, of the Roanoke County Code. Alternative 2. Do not approve the first reading of an ordinance amending and reenacting Chapter 15, Parks and Recreation, of the Roanoke County Code. STAFF RECOMMENDATION: Staff recommends alternative 1, approving the first reading of an ordinance amending and reenacting Chapter 15, Parks and Recreation, of the Roanoke County Code ~T' A REGllt_AR' iV1EE ~i^iNG s3F'THL i3C~ARt~ C.~F'SU'PER1rtSOR~ ~~7F ROAN.f7l4'E COU.~1T1(, VIR~GhI'tA,; HELD! AT THE ROANOKE COUNT Af]MIN'ISTt~Tt(ON CENTER ~t]N T.~1ILSDAY, MARCH' X11, 20Q8 C1F~DII~ANCE AI~~a[3~~lG A4~D 'F4E'icNA.CTING CHAPTER ~', 'ARKS ANt~ f~E6REAT1O~1t1 ~?F THE iRQANtJ1~E QQUNTY CCI'D ~1/H€REA Section 1~~,,1,-.271, Cade v# V~irg~inia, 1950..,. as arni~r~cled~,, ;~artfers authority upon RQaraake ~Cou~nty to establish and operat'~d a system of public recreation and parks ,and Ito: adopt .and maintain rules of conduct and; procedures far tie effective .operatia~, aid r~ ait~ter~ance ~~` ~ ,~ark~, ~recreatiQnal facilitiES and pro~ra~s; an~1~, WHEl~EAS, -the grawtfi~ ar}d developmen# of Roanoke County`s packs andV xr~creation departrnerit~ ~~~# progfams [~ovv inci~~ies respapsik~iMity for tqurisrn, aid? #or~xparrded responsibility fir' the department's programs and operations; and u1lHEREAS, the staffit~~f th~'~Department of Parks, Recreation ~a~nd Tourism, wife the assistance of the Roanoke County Police Department anci~' the County ~Attorriey`s Offiee, has corni~leted ~ caPrmpFehensive review and update o~ the, county's exist+rac~i Pa1'ko and'. Recreat~c~t1 ~rd~,nan~e contained gin' Chapter 'l5 Qf €fre; Roanoke ivounty'Gticie; ands Itt~W'ERE~kS, the first 'eadin~ of #ftis otd'i;r~anee was. held` - t1Jta~rc~~ '~`~~~ X38; and the second readings was.'hetd' on ll~erch 25, 2008. N'~tt1l, ~"H',~t~EFOF~LBE 1T` ~URDAt ~',>`D~ ~~ ,,BQar~ taf~ S~Eapervis~ar '~oanoke County, uirginia, ~ ~#oltos: 1. That t#~e #otlowing secticzris of e'hapter 15. al~~Cs ~~~ Ri~~xeaton -e ~AUr~ty Cvd~e art hereby amemdect andlor reenacted as fs~~~l'ows: sec, ~~v1. Tt___~___ie. This chapter shall ~e ~cnQwn and ,may 1"e cited as '~rdi~nance~. ~'~egu'lati.ng Cortdr,cf in Pubii~ Parks ~f ~oano~;e~ Go;unty" (~~rd. ~No. 42589-8, ~ 1, ~_~~-83} _ ec. 1~~-2: Def~i~ Lions. For fhe purpose of this ~t~a.,~terr ~'~ ifo~low"rng; ter ~ ~ s, p-ases,~ word`s; and their deri~tat©rt stl~at! have the rneanin~ given.. tYere'-n. ~fners not inoonsisterfifi vtrith the c~r~fexfi wards ~ssed it e present {te-~s~ ~~c~~~~ ~~h~ie futu~r~ ar'tril wa~'d`~ ~r~se~) ini the singular' number inclt.rde the I~pl'ural i~ur~ber°. ~It~e word, "shaJa" is: always mandatory and not merel,~~ directory.:. ~1os~d h.~urs rn~a~ps tiie fours .each day ~a ~ dark s~ ,c~t~sec~ ,accordance wifh Sec. f~-~`~ l(~} of fhis c5rdinanc~ r;-„m_ ~_~~~nn ..;n^. u~~~~ 6:~j{} a~m. the following day. ~Ge~rnt__ is ~h~ Caunty of ~Roar~oke,l~ir irt~ia. Depart ~ ~ ent when used Ihera4riaf~er is def iraed as the be~art~errt' of ~a~ri~rs_, ftecreatign and Tourism -for the bounty Qf Roa node.. ~~irector mews the ~iir~ctpr of the Deparl~rnerti" 4f' ~a]",~f5, Recreation aRd' Totr ,isi~ ~'~r4c_ °n~ _~~^~~°~~^^ and includes any ~ersort `whop the ,director designates to a~E for the d'ir~ectof hereunder. Park and other areas, now or in the. future operated~~ and, maintained by the; bounty of Roanoke Department of Parks, Recreation and Tourism ~°.D.,rT-~,- e~eatiee, are def~r~~d ;~, ~ ~~ fan parks, public Inds, p~aygr~o~rtds, recreation fiends and facili.fies, museums, builditi js, lakes, streams, iagc~ons, water areas, and sul7merged lands, .and all public service facilities located on or irt~ g~rou~nds, waters, buildings and .structures in Roanoke Caunfy which are: under fihe contr~i ,t~f or assigned for upke~~, majnterance or operation by~ `the Cat~n~ of Roano4~e, Department of Parks, t~ecreat-'-or- at~d Tourism _- ..; ~ and'a including }~rgperty of the~~Roanoke County School Board 'ark a~tter«#ants ~mea.rts all full time e`rr~ployees of tf7e 8epar#ment of Parks; Recr~ai`ian ~nti'Tauri~rn _ _ ~n~i any p~~t-time ~~r temporary' e ~~~~loyees of the depar}merit specifically authari~ed in writing by the director to enforce. the requirements.. of this chapter. ~Partcing means the stam`d`rng of a ueh~icie whether occupiet# or rzat, otherwise: then fiemporarily for tlZ~ pfrrpose of artct wfrile a~tu~lly eragaget~ in ila~c#ing c~r~ untaadi~ig,.: Permit is~ any writtetl license issued by .or' under 'tlie authority of the director, of {arks aril recreation perrrtitting the ~,perfarmance of a specified act or acts. P~~son~ iS any' ~perso~, firms, par~t"ie~~~j,, associ~tit~n, ~a~~par~t.~[~~ ~Qmpany; org~nzati!~irt of any k`jncil police c3f~cer ~rn~~ri~, ~It' !~ffice~-s ~ ~~e.'IRo~t~s~ke `~Q[infy~ ~'o#ice _lDepar~m~ert~, ding the chief ofi polM'~e, and alli pro~erl`y ~raine~ anti de,~u~zed lam e~nforcernent officers of the. 'Roanoke County Sheriffs D,epartrnent and' a:ny taw enfof~errr~ent o~F'~cer lega'Ity empowered to issue warrants of arrest ar s~rnmons. withim the Gountyof Rc~anoke~. Special .~ettl mans a prografm, tor~r~ament or other errent~ schetiufed" ~Qr ~pecid ht~ur~ nr days irt~ottrirlg' `the partic~at~titt ~f tie Depart~nt' o w,r{den ap~rc~Yal of the ~dir~ctar. . ~Je'h~cfe mans every device i'n uponY or by which. any person or property may; ibe transported upon a higYrway, except- - ._ ~tzther filar bic~r~eS mo~eo~ by k~urrnen pow~r4 - r ters means ~~y r#ver~ strum, fake, pane; sw~~~ing ~~! r~r o~her~ body Hof t~vater, whether flowing or sti!!, in' or con#iguous~ tai any: Park as ~d'+~fined in this t~rdinan~e. {C3rd. N'o. 42589-8, § ~ , 4-25-89; CC~rt~. No. 629048,; ~ 8;; 6 2~-~}' sec, 15-3. t7epartment' of 'arks, Recreafian anc1~ 7`QUrism _:; ^r~ i~ hereby e$tablis'k?ed anti the pasitior~ of ~i'reEtgr of s ~~ ch department is her~'by creafed. (turd. No. 42f~S9-8, ~ 1 4-25-89) Sec. 'i~- ~orrduc~~f'eo~nty ree~'~e~tior~ programs.~rtdark_aperatc~rt~. ~'h,E C)epartrneni of ~'art~s, Recre~tifiar~ and ) ourfs-t~ , , e~t'~~tie~~ shal0 conduct the r~d~e~ti~rt programs of the court~ty ~at~d~ ait pad ~~~+aperation ; as directed by the bo.ardl n~: supervisors ~yor dthe county ~admini~tratc~r ~(Osd. ~Jo. 4~~89-8, § ~', 4-25 ~89~ 5~~, 1 ~-5. Park pro~p~r~u ~~ ~~ersort ~r a.~park ~h~~'~1 ---~t,~ ro ert 1Disfiq'ation artel~ ter~oya~,, W~~~f~t9ly mark, defacer d'isfig~ure, ;~jure, tamper' with, of cfsplaEe or remove any k~uilding, fridges, tables, beaches, ~fiirepla~e; railings, tree guards, paving or paving material', public ,u~tiiities -- _ ,signs, notices or' ~Iacards (tlth~~r wi~'r tem,por.~y pr ~permarEent~, .rn.onuments, ,.stake, ,hosts, e~e~ ~t~ridary' imarkersl ~r ~~fher structures, er e~uipmer~~, ~,a~ilitie~ or park property nr parts #l~~rec~€, :eFtr# ~see~e~ either real or personali. Restraoms arad'~ Wa~l~r~aoms Fail ~~ ~airlt~~~~~ restrt~Grtris ~~ washrooms 'tn as neat anti' sanitary a condlZlon as pri~ar to such person's: t~se, rfor shall any person aver the ~~~ of five (~~ years use t~h ~estrooms and was.hr~oms cies'ignat~d for ttie opposite sex, except ichi/d in the company aid a ttarent ar other cc~stualia/ irrd%rit~ual: [!s any device ar ecfuiprtrertt ;for taking arty .photographic ima~-e ~r l~ik~xress in arty restroo~, lacker~raom oar warshraam'. R~myvaG of rrat~u~ra1_ resewr~es, Dig ar xemc~ue any s~nd~'~, s~i'l~ reel - - -- stories, water',. fTeLs, shrubs or iplari~t~:, dewned ~fi~~ber~ oar a~k~er wapd c~c° ,materials, nr rna'ke arty .excavation by' t©fl~, eq~~ipr~rert,~ Tasting; or other' means or ager~C~: Er_ection_ off` structures. ,o~s~ruct 4r erect 'any t3uciin~ ~truc#ure, ~~or ut'i(ity service of ` whatever kind, whethte~ pease s~or °ter~parary pit ck~~'t'a~tet` in any pari< except fbY speefti~ ep~ writt~~ ~errnt issued .ereu~der: `dec. 1?5 ~s l~ub'lic tries„ ~arpase. ~t~is ttae ~u~~o~e c~ft'hs sect'~prr~l'o prc~rnote acid protecfi°the public health, .safety, at~d general. welfare by providing for the Fegu{atioct~; ~f tie planting aid`: remava1~ of trees orb public pr©perty, ~Further~ pit ~~ the ~u~pose ofi this s~~tion Eto enhance the quality o~ life ~'tf7 ~coanty b~c p~'atecting trees and by r~in~i~i'ng~ ~~e loss q~' tree covera~~e oni public properties. befii~niticins. The fdllawing fer~ms, when ~ts~c~ in has ~~;CtiC~~3, sh~11`''~~us the re~ir5:ngs ascribed' to-ahem in this sut~seb~it~~,t~~~ ;un{ess ~orlfextcleaY{ indicates a different r~ea~ning: diameter-at-breast-height shad be e tree firu~r}k ~diar~eter ,measured'1 in~,inches at e, heigh~,Qtcu~ ~~~~ b~ne-half t4.5~ feet above the grQUn~„ L~riplirae shall mean a vertical ~t~:e extending firpt~ tf~~~ Qu~term©st e~g~ of itiF~e tree canopy or shrub branch to the ~ro~rnd~. lrlv'as%ve ~Il'~tf P~t~~t Specii~s st~a1~ be thvs~ species Currently li~fed ~~[ the- Virginia fle~zartnte~t ol` C~inserva#ivn and Recreafiorf. P'ub(ic property shall ~includ~e ali lands :owned Eby tMe county, in?cludrrlgl' bust got limited to public parks ~r~d property of~ otfier count}r buildings aid fattiliti~sr and' includes a71 greet~uvsy easements donated to '' awned b~ the uou,r~ty. fihe term "publiic p,t~perty`' shall exciucl~ pu~il~ic~ streets ar+d publiic utilityY dra'iinage and :stoma ~~+vater` easern~erats and county v~ate~r and sewer easements. >~'~ublic unity comp~n}r shall mead any corporation, cQrnp~ny~ i,ndiYid~at, assaciator~ roc ac~d~ierati~e ~hi~'t its a `"p~.bfi~ utility„ as ~lef~ned rl section 56'-~~2 of t~t~ i/otie ~f V~rgin~, 195b, as arrterd'ed. ~`opping is defii~rie~#~ as t ~i a severs cuttit~~ ~t~ack of limbs to stct~bs wit~~ti~ira °the tree's crown, to such ,a degrree sca' as ta: ~mov~ tie ~o~a~[ canopy' and disfi~ut~e fihe free. Tree shaY~ ~~eart any- 'see ~ -supporfifing woody ~if~r'~~f; usua~}c 1~aving~ a, „single, ~ ~ sin woody trunk and ~producir~g a r~tore or less cfistir~ct and elevated head wEth ~rrany branches. Fur the,~urpos of this sectiQ.n,, a, trek ~hald b;~ve a c~arr~eter-~t'brew#-~eic~h~ of ~~~r inches or more. ~`ree committee shall'. rneat~ committee appointed dry the county administrator to develop uniform stat~'da~rds fvt~ implementing i:he~ g~rovisions of this section., App#i~abiiity. Th~is;seetion provic~e~ ~~~~ dower and authority QveF ~•~ tlf~es located on poblo propert~r: Authorization required. l~~!hal!!, be ~n~tawf~il for any~~rsc~in td ~uarat', ,reanoue, destroy, far or otherwise disturb at~y trey can poblic property withouf frsf receiving written approval from the itree committee excep.~` #'o invasive alien pfan# species as refined abr~ve. Invasive alien plant spQeies ~aY be rer,~o~ed. } In the case "of ~mert~enods, ~u~l ~s winds~arms, ire st©rms~ ofher disasters, written approval may be waived by tt~e tree .committee dining, the emer~,eney ,period so as not to hamper work, to restore order tct the county:. e, Abuse o~mu#ilatitsri of~rbiY~kilFd tt'~~s or _st9~a~s 'finless spe~ifi~a~l authorized by tf~e tree committee, it shall be unlawful ifor arty per-~bn to intentionally damage, cut, carve, transplant,- or remove any tree one, ptabiic- properly; attach any nails, advertising posters; .or other contrivance ~o any' tree on public. ~rQperty ,ailow any gas, Liquid or solid su~bst~nce ~hit~t is tiarmfui ~o. ~uct~ trees to come in contact with therm; or set fire or perc~ri~, and fire to E~urn when such fire ar i~he heat ~h.ereof wiik injure -any pdrii4n~ pf` array tree .on pubic property. Prote~t~ion of trees. Trees thaf are to rem~i~~ft~r, coi~~triaort_of Rw~ilic l~~tilr~np~, ~f'aciiities, driveways, road„ !t~.ttilities ar c?~'~her below or' aibave grounds pubiic:stru.ctures must be protected from c4ns~truc#ion activities ark heavy equii~mehfi to ensure their survival. ~'i } The tree comr~nittee she#! establ~i'sh ~uid'eit~nes for trees thaf are t~ remain vn~ public pt`c~perty, artd that ~e ~+~t ~~ ~irti or,_rrt close prcix'mity "to the immediate cQnstrucfien aetvi~y area: (2~' ~t;}a persci.n, including ~ul~tic utility ~ampanies ancf county d'e,fZartrnents, shall 'excavate an~c ditches, tunnels, trenches or iley any diriueway or street v~ithiin a radius of tern ('i°4) €~eet irorrt ar~y tree on, p~~biic property without fiTS~t Qbtaining written ap;~iroval. from ttte tree committee. This pro~rision dQ~s net apply tc~ the maintenance a~n~~ repair of :existln~ pu't~lc ~tti.lty an`d coonty water sand sewer u~Qity facil~it~ies P3~ Ali trees ort pu~b4~c pr`ope~y sh~~lil; be pritr~ecf ors tri:mrnedl only IrW accc~rda~riee kv~fth the sland~rds ~st~k~li~lled by the National A~rborist Association, entitled "Pruning Sta~ntiarc~s for Shade Tres," ~~ ~r~vrts~di' in 1988. This includes ~Il public utili#y companies arid' county' departments or their subcontractors o~volved in maintenance.. on county property or easements. (4) I~# shall be t~ririaiuvful fog ~~ p~sori,, firr;~; d~ cn~~ty ~epartr~nerat toy top any tree Qn public property. Trees severely damageri by wind, ices or snow storms or ©tfler disasters may be exempted' ~t thissectioni at=the determination of fihe'tree committeeR ~.~urcemen_t. Th~~ tree ~cQmmittee s"had have ki~h~ ~~nera~~~r~~ ter duties to _ {1) Direct; manage, supervise and control th~~ , ° :~~~rnoval, ar-d prq~f~~tion of all trees on~ipuhlic prop~r#y. (2} :Protect all trees on public pra~terty so as °to prevent the spread of disease or pests anal to eliminate dangerous conditions: which mad affect'the health, life orsafety of persons or property, ~3j Require the p~;ep~ratian of a tree protection pha~~for Go~nty construction projects., vuf~en deemed ap~rroRrate a~nc(~ ~r7~cessa~ ~~) Administer 'e ~rovisions~ of this a~rft ~ri~ Nei.. '[ ~'f GJ7=9, ~; ~ ~ ~~ fi~97 ~~o~ '~'5-fi, Sanita~ioyi: iNcxrsbrt trr ~ ,dark shill'. RvJlut~onsf uy~ter~ "h~`ow di~scharge~ $~r n~F`: p1a~ek ~r true t~~ ^pia~~i~, in the waters of an~r fountain, pond,- take:, strearrl, "day or other body o water its or adjacent ttr any ~rark, or in any tributary, strea ~~ , storm sewer; Qr ctra+r~ ;flooring into such waters ar~y s~ibstance; rrtafiter car thing, ~rhether tiqu~id ter salicf`, w#~`ich proaf~c~s, w~ ~or may result in, the ~~I:lution or littering ~f said waters. (2} Rubbish and ~'sfi~~e matter. Bring ih or s clprrip, lair, east, ~1'rt~p, iiisofia_rge, depm~it or le~r~e ~n~~ bott#e~, t~~r~ln ~I~~~, ~s't~~e~, enders, ,paper, Iboxes, cans, dirt, ru#~E~is'h_, waster garbager er refiuse; or any other trash. 1Vv such rubbish or refuse m~terfal5 ar- 4,--~r~rr shall be p9aced ~ir~ ~ny~ water in~ ot; evnti~pnus to an~+ park, or left ywfiere or~1 t1~e gr0ul~rtds thefev# bUf .hall i~ye. "~lao~d in the prpper receptacles ~vvhere these are; provided; a~ Coca#ions where ~recepfacles arm nod sQ provided, all s~u!ch rubbish ~ar r.Qfu~e ~ateria~s~ ~e shall be' ca~'ted away from the park by the person responsib~fe t'Q~' its presence ands properly disposed of elsewhere. (~f:~rd'.: No. 425'89-~, § 1, 4-25-89) fee. 'I5~-~. traffic. !?~ ~r:tson in a par~C shall; ~'I} 1111o,tar v.~hicle laws ap.p'ly. Fail to cot~ply with` al~lii ap~ilicable provisions of ~_ #~~',~ Sf~te and ct~unty mot~'r vi~}ticle traffic, haws +rt regard tt~ egtaiptx~~ftt d ~peration~ -of ~e ~, cles together` with ~ucfi~ ~'~c~uirer~ents ~ as a~eE ~ct~ntairted, in this-and ether ordinances. ~2) '~nforeer~et~~ ~~ traffic recxuirern~nts aid reaufations., Fail to obey any' ~~~olice o~'ieer and spark attertd~nts tnrf~v~ ire h~retay autt~c~rized and instructed to direct traff+'c whenever and whefev~,r ~I't~ed$t9 n the parks and on th2 'highways, streets ~ar r~~~Js irn~;d~~iatelX adjacent t~iereta in ~accordartce t~i~h ~tl~e provisions. of these tequr`rernents ~e~a~a-tiea-s and such supplementary regulations: ~as.: mays ,5~ issued ~u~se~t~aent~y~ by the director ~3~ C)~eY traffic signs; ~aaf fo~ observ,e, ally tra~#ic ~sg~ns~ indicating speed di~reotion, caution, stopping or parkl~g ;.and all others pasted fior property' controT~ and to' safegr'aard, iif~ and ~propert~. ~~~ S~eec~ t~~veh'icie_s. Ride. ar drive ~ veh+ele: a~ a ~raf~ o~ speed exceed%h fifteen {1~5~ miles per hour, except upon such pare xoads as ~e co~r~~#y may designate, by posted signs:, for ofher speed limit. _. (5} O't~eratiiort c~flfinedi tv reads, Drive any vehicle ,bet ariy ~r~a: ~xeep~ ~.heF paved park roads, sr parking areas; or such other areas as may sn-~~~sa'~'b~~ specit~scaffy desigoated as fer~tporary parking areas. by the director: ~;~ A~''t/~- ~~efs. etC. Odra#e irk arty perk nr recreati~r~~ area srtow,~nokSiles, hQV~P~o+'~fti, t~r~bik±~s, pocke~btres, ~mottir~ycles, Via-carts, ATVs,. c~l#' carts, ~:te~~ds ~,er arty at~ter 'vehi~, xc~pt ~°r~ meas. .specifiidall designated by t~~e,direetorifor such wse. R(7~ Trucks an,d commercial pro-hicles. ~hall'oper'ate'i~rr~t~r tf~~rough any park, arty trucks ar commetciai vehicles with a gross: weight in excess of .have ~~~ trans, except for the d$livery of the load's hereon far use ins uC~1 ~~~ ~~ ~~~ress'ly ~p,~roved by the tl~hrecto~._ ar~Ci~:- ~: „~esgna~ecl~" areas. 'Pa'~~ a~ vel~ic(e in other ~aJ;t an, estai~lished ~. _ designated a~r~~, aaa ,' ~ e ~,xcepf as shall foe in accordance utri~t~ 't~~e ~tstructions o€~any ~arfE a€te~dant or pt~'lice affiner ~tsfi~g utmay he ~resertt. T $ f` f 1~~'0 ; i~b #ed_activities. F'ar a~ vehicle l~~ a, ~p~rk f~pr the expre~se. ~r apparent purpose of washir-g, repairing or rnai~tair~i~ng the same°; c'. Double garkiraca. Doable park any vehlola o~~ a~ ~ er parkway Mess directed Eby ~~ ~~Tk ~tt~n~fa~r~t ar,poGc~::officer. (5~) is Iles. ~prt~~ned tt~ wcz~cts. Ride: ~'~iGyple c~r~ atber than a vehicular road or3 pafti cl~esignated fpr that purpose.. A fjicyclist shall be permifited tt~ ~~e~J pr push a bicycle by hand over any grassy o~~~vovded trail or anq ~ave~ area reserved for pedestrian use. ~.. Designated racks. Leave a bicycle ilia a place other `t~iar~~ ai bacyc~e rack when such is,provided end there is a space avail'~bcl~e~ (Ord'. N'a. 425S9-S, ~ 1, 4-25-$9; "Ord. No. (2690-8,, § $, 6-2G-99'' dec. 15-8. 'Pr.~ht?ited, uses of parks. No person ire a park shall; (~) CTistributic~ra~ nor display. Post, ~€Z~i~~, affix, distribute, handq€ut, deliver, Mace, cast, or lease abort: any bi11, billlf,~pard, placard, tidket, handl~ild, circular, Qr~ advertisement; display any ~flag~ banner, transparency, target, sign, placard or 'any ether matter for adve~ising o~ promotional {purposes; operate at~y r~usica! ~ir-strument for• advertisirsg or protnofionaT purposes or for ttie purpose of` attracting attention to any exhibit, 'show, performance,. or other display unless expressly authori2ed throu~ll permit,by the director pu~suarlt to section ~,~-1.13)„ {2} %Qnfrlbut~ior~s. Solicit contributions fiot` arty p,urp~ose. ~~) QBathirig .aria_ sVuir`nrrtinc~. a. pesignatEd area~~ a~wim~; bal':h~e;, wade ~ a~~y ~rvaters or°~ra€~rv+~ays any park, except ins suchwaters anti in such places as arse prQVided fherefere, attd in compliance with suc#1 r~quir'ements r~'''~1~''}`'~~~ ~s &ir£ herein set forth csr may br; h;ereinafter ~adbprted. N.er slnal'! any person fret~uent any waters or places c'ustor~a~ril~ cfesignaterf fqr ~th.~l~~rpo~~ of° ~vvf mming~ ar b~thirlg, or congrega#e thexe~t uu~e~~ ~ucti ec€~r~ty ~s prohibited by i~ie director upgr~~ a finding, that such t']se of '~i~e. N~te'rs° woul~f ~e3 dangerous to publio l~e_:alth, ~afefy orvuelfare. ,- .: ' ; ~ - ,, ; ,. nn nr in on~i h nnnh ho+hinn nr ~ei~rlinn orrno i n c~ ~r•h ~ monnor ~ho~ o ni iv r fxrir^ r^r~^ } ~virc; rvpc;-e~(z i hrn n^ r~r c~ ~r~r~nr~ r.r~nn ~FC~{~-vrcrc~ .-,niFni-1 nr fnc~onnrJ frnm nn~i ~" ` 4' `~~u rtyre ~~uR ~~"~~' 'o~ S c~~~ tur st ,, I' rnnL nr nFh^r nhi^r~~ is ' " rrn -r r~. i -- ~ rcr - ~ ~ , di c ~L1~S~t~r~i nnr ch-~II ~~~i n4har ci ~r~h c9ri it}~ ~,c,i7i_vrr-~neTtgr-tlc~,r~ b. E Certain hours. Use or remain upon Cr~Citt any waters or places designated for the purpose of swimming or bathing~f except during h^+,~~ such hours of the day as shall be designated by the director for such purposes for each individual area. c. d- Bath houses. Dress or undress in any vehicle, toilet or other place, except in such bathing houses or structures as may be provided for that purpose. (4} Boating. a. Designated areas. Rrinn in+^ nr nn^r°+° Operate or occupy any boat, raft, or other watercraft, whether motor powered or not, upon any waters except at places designated for boating by the director. Such activity shall be in accordance with applicable regulations a-s-a~: n ~~ nr mom., hnr^innf+nr ho adopted by the department. b. Operation of boats. IVavigate, operate, direct or handle any boat in violation of federal, state or local laws pertaining to the operation of boats. c. Prohibition during closing hours. Launch, dock, er operated or remain on or in any boat of any kind on any waters during the closed hours or except during such hours as shall be designated by the director for such purpose , nr in nn~r hnn+ rl~ irinry cnir~l nlnrnrl hn~ irc of +ho nnrl~ (5} Fishing. a. Commercial fishing. Commercial fishing, buying or selling of fish caught in any park waters is forbidden. b. Designated areas. Fish in any park waters, whether by the use of hook-and-line, net trap, spear, gig, or other device, except in such waters thereof as have been designated by the director for that use and under such regulations and restrictions as have been er n~be prescribed by said director ~'^~t. (6} Hunting and firearms. Hunt, trap or pursue wildlife at any time. Trapping may be authorized, by permit, when it is deemed by the director that said activity 9 is in the best interest of public health, safety and/or welfare. No person shall within a park use, carry or possess firearms, ammunition or combinations thereof, as expressly prohibited by statute or air rifles, spring guns, pellet guns, paintball guns, bow and arrows, slings or any other forms of weapons potentially dangerous to wildlife and to human safety or any instrument that can be loaded with and fire blank cartridges, or any kind of trapping device. Shooting into park areas from beyond park property boundaries is forbidden. The Director may permit authorization for the use of a firearm or other potentially dangerous instrument , to be used in a park for a special event or county managed activity. (7) Picnic areas and use. a. Regulated. Picnic in a place other than those designated for that purpose. Park attendants shall have the authority to regulate picnic ##e activities in such areas when necessary to prevent congestion and to secure the maximum use for the comfort and convenience of all. No visitor shall fail to comply `~;~tsr~ ~"~~~ ^mm~l~i with any directions given by park attendants to achieve this end. b. Availability. Fail to observe the policy that use of the individual fireplaces as well as +°n°+"°,- ,•„}" tables and benches shall follow the rule of "first come, first served." c. Duty of picnicker. Leave a picnic area before the fire is completely extinguished and before all trash in the nature of boxes, papers, cans, bottles, garbage and other refuse is placed in the disposal receptacles where provided. If no such trash receptacles are available, all refuse and trash shall be carried away from the park area by the picnicker to be properly disposed of elsewhere. d. Nonexclusive. Use any portion of the park areas or of any of the buildings or structures therein without a permit issued by the director, for the purpose of holding activities to the exclusion of other persons, nor shall any person use such area and facilities for an unreasonable time if the facilities are crowded. e. Reservations. Reservations for shelters only may be obtained by paying a fee, as determined by the Department of Parks, Recreation and Tourism ~~,~~;- °^+ of ^-,r'-° -~--rec-~c~^t~ for exclusive use during said time period. Permits will be issued upon payment of fee and must be in the possession of users to be valid. No person or group occupying a shelter shall fail to relinquish the shelter to a party or group holding a reservation permit from the Department of Parks, Recreation and Tourism. '~ ~~~~,~o,,_, ~~~^ ^~,~,~n,,;~,r n 10 ~~°r 4hn} hnc hn me °~ frnm }h~R~,rrLrt~ °^ ~i} -vc2R-rcv2F~ i cp ~rtr-ia r~ r~t~~ r°linn~ ~ioh }hn ohnl}nr }n }hn rnc•nnin}inn n.~r}~i hnlr}inn }hn n°rmi} (8) Athlefic Fields. Use any Roanoke County owned or maintained ball field until first securing a field rental contract for field use from the Department. This requirement applies to all sanctioned or non-sanctioned teams organized groups. Field rental contracts may cover league teams for a specific sport and may include multiple fields; however, copies of such contracts shall be in the possession of a responsible individual for each non-sanctioned teams or organized groups using any such ball field. r~ ~i,..:.~;,.ias T~..... ,.a o,.,,..,.~,. r,....,•„ o.,.~ ~...ua~..u.. a .............26d .. ~~,, r s.., a~,.ia . (9) (~ Camping. Set up tents, shacks, or any other temporary shelter for the purpose of camping without a permit from the director.,- During closed hours, no person shall r ch^" ^^~~ ^^r°^^ leave any equipment, structure or vehicle to be used or that could be used for such purposes, such as house trailer, camp trailer, camp wagon or the like. (70) {-~} Games. Take part in or organize any recreational activity or the playing of any games, including but not limited to golf, except in areas set apart therefore. (77) (~} Horseback riding. Ride, drive, or lead a horse except on park drives or trails, as designated by the director. Where permitted, horses shall be thoroughly broken and properly restrained, and ridden with due care, and shall not be allowed to graze or go unattended, nor be hitched to any rock, tree and shrub. No hoofed animals will be allowed on turf areas. (72) (~-} Missiles and fireworks. Carry, shoot, fire, explode or throw any fireworks, firecrackers, rockets, torpedoes or missiles of any kind in any park without a permit from the director. (73) Remote control planes. Operate a remofe control plane, glider or motor propelled aircraft in any park without a permit from the director. (14) {~ Photography. ~nr~o~ ,+ ,~er ~err~a-tttFi vT~~aY~~~} h„ }hn i}irnn}nr Make nee-still or moving pictures that involve the use of special settings, structures, lighting or apparatus, or the performance of a cast of persons, either amateur or professional, or the posing pest+r~Q of professional models without prior written authorization by the director, said written permission may be issued only when such activities will permit normal use of park facilities by other 11 visitors. However, the provisions of this section do not in any way restrict the ordinary use of cameras by amateur photographers. (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-9. Meetings and concessions. No person shall: (1) Hold or take part in any public meeting or event, religious, political, charitable or otherwise, including picnic parties and entertainment for charitable or religious purposes, in any public park without first obtaining written permission from the director. Such assemblages shall be conducted in a lawful and orderly manner; and shall occupy such grounds and facilities as may be assigned to or reserved for them. (2) Sell or offer for sale any food, beverage, refreshment or any article or service whatsoever in any park except by concessionaires under contract with the county or by nonprofit, charitable or religious groups, authorized by permit from the director. (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-10. Behavior. No person in any park shall: (1) Intoxication. Enter upon or be in Or remain in a park nr r°nr°~+inn f~nili+~i while under the influence of alcoholic beverages or any controlled substance as defined by the Drug Control Act of the Code of Virginia. (2) Taking a drink or tendering same. Take a drink of any alcoholic beverage or tender a drink thereof to any other person, whether accepted or not, except as permitted by section 4.9-308C 4-~G of the 4~9 Code of Virginia, 9950, as amended. (3) Domestic animals. Be responsible for the entry of a dog or other domestic animal into a park rtr r°nr°~4inn ~r°~ unless carried, led by a chain, strap or rope,,-or kept in a wagon, automobile or other vehicle by chain, rope; or strap. Dogs, cats or other domestic animals shall not be permitted to enter any lake, pond, fountain, swimming pool, stream, all special event areas and tournaments, ball fields, or food and beverage concession area within any park or recreation area. Service ~c°°~g~~ dogs shall be excluded from the provisions of this regulation. All domestic animal waste must be disposed of in a proper manner (i.e. scooper or plastic baggie} by owner. No non-working animal or pet shall be allowed at Special Events in Roanoke County parks. Non-working animals or pets include, buf are not -imifed to, dogs, eats, horses, reptiles, or other animals that are present of a Special Event other than for fhe express purpose of assisting an individual with a disability. Also excluded are those animals or pets which are an attraction and/or a part of the special event. 12 (4) Fires. Build or attempt to build a fire except in such areas and under such regulations as may be designated by the director. No person shall drop, er throw or otherwise scatter lighted matches, burning cigarettes, er cigars, tobacco paper or other inflammable material within any park area, or on any highway, road or street abutting or contiguous thereto. (5) Closed areas. Enter an area posted as "Closed to the Public" or "No Trespassing or otherwise "closed" in accordance with Sec. 75-77(2) of this ordinance.;" ^^~ °h"" n^~~ No person shall use or abet the use of any area in violation of posted notices. (6) Going onto ice. Go onto ice on any of the waters except such areas designated as skating areas and posted as such. (7) Disorderly conduct and disturbing the peace. ° ^,-~;~',y Cause inconvenience, annoyance, or alarm to another by doing any of the following: a. Engaging in fighting, in threatening harm to persons or property, or in violent or turbulent behavior; b. Making unreasonable noise or offensively coarse utterance, gesture or display, or communicating unwarranted and grossly abusive language to any person; c. Insulting, taunting, or challenging another under circumstances in which such conduct is likely to provoke a violent response; d. Hindering or preventing the movement of persons on a public street, road or right-of-way, or to, from, within or upon public property, so as to interfere with the rights of others, and by any act which serves no lawful and reasonable purpose of the offender. e. Creating a condition which is physically offensive to persons or which presents a risk of physical harm to persons or property, by any act which serves no lawful or reasonable purpose of the offender. (8) Exhibit permits. Fail to produce and exhibit any permits from the director upon request of any police officer or park attendant who shall request to inspect the same. (9) Interference with permittees. Disturb or interfere unreasonably with any person or party occupying any area, or participating in any activity, permitted by i inrlor rho of i~h^ri4~r .,f a permit. (Ord. No. 42589-8, § 1, 4-25-89; Ord. No. 62690-8, § 8, 6-26-90) 13 Sec. 15-11. Park operating policy. (1 } Hours. Parks shall be open to the public every day of the year from 6:00 a.m. to % hour before dark, except park facilities with outdoor lighting or special hours of operation which shall be posted thereon. Special writfen permission from the director is required for any persons to remain in any park area outside regular open hours. (2} Closed areas. Any section apt of any park may be declared closed to the public by the director at any time or for any interval of time, either temporarily or at regular and stated intervals and either entirely or merely to certain uses, as the director shall find reasonably necessary. (3) Permit. A permit shall be obtained from the director before participating in a park activity prohibited by these rules: a. Application. A person seeking issuance of a permit hereunder shall file an application with the director. The application shall state: The name and address of the applicant; the name and address of the person, persons, corporation or association sponsoring the activity, if any; the name, address and effective contact information for a responsible individual for such permit; the day and hours for which the permit is desired; an estimate of the anticipated attendance; any other information which the director shall find reasonably necessary to a fair determination as to whether a permit should be issued hereunder. b. Standards of issuance. The director may issue a permit hereunder when he finds: That the proposed activity or use of the park will not unreasonably interfere or detract from the general public enjoyment of the park; that the proposed activity and use will not unreasonably interfere with or detract from the promotion of public health, welfare, safety or recreation; that the proposed activity or use is not reasonably anticipated to incite violence, crime or disorderly conduct; that the proposed activity will not entail unusual, extra-ordinary or burdensome expense or allocation of manpower resources by the Roanoke County Police Department or other operation by the county; that the facilities desired have not been reserved for other use at the day and hour required in the application. c. Appeal. Within seven (7) days after receipt of an application, the director shall either issue a permit or apprise an applicant in writing of his reasons for refusing a permit.~c~-- Any aggrieved person shall have the right to appeal in writing within five (5) days to the a-s°.J;:ta„t county administrator, or his designee, fnr h,,.~,~., ~.,~,;,~.,,~ who w#i~k~ shall consider the application under the standards set forth in subsection b. hereof and sustain or overrule the director's decision within fifteen (15) 14 days. The decision of the ~~;f county administrator, or his designee, shall be final. d. Effect of permit. A permittee shall be bound by all park rules and regulations and all applicable ordinances fully as though the same were inserted in said permits. e. Liability of permittee. The person or persons to whom a permit is issued shall be liable for any loss, damage or injuries sustained by any person whatsoever, by reason of the negligence of the person or persons to whom such permits shall have been issued and shall indemnify and hold the County, its officers, employees and agents harmless from any claim, judgment or award for damages or other legal relief of any nature whether as a result of legal or administrative action. f. Revocation. The director shall have the authority to revoke, or modify, a permit upon finding a violation of any rule or ordinance, or upon good cause shown. Reasonable efforts shall be made by the department to promptly notify the holder of the revoked permit of the director's actions. (Ord. No. 42589-8, § 1, 4-25-89; Ord. No. 62690-8, § 8, 6-26-90) Sec. 15-12. Fines and penalties. Unless a more severe punishment is specifically provided for under state law which shall then be applicable to a violation of this chapter, a violation of any provision of this chapter shall constitute a Class 4 misdemeanor; provided that nothing herein contained shall limit the authority of the court to order restitution for the benefit of the county as a result of any damage or abuse to property subject to this chapter. 2. That any provision of the Roanoke County Code not specifically amended or repealed above shall remain in full force and effect as adopted. 3. That this ordinance shall be in full force and effect from and after its passage. 15 ACTION NO. ITEM NO. ~-~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2008 AGENDA ITEM: First reading of an ordinance amending Ordinance 012208-2 authorizing conveyance of three parcels of real estate to the Commonwealth of Virginia in connection with road widening improvements to Route 11/460, Catawba Magisterial District SUBMITTED BY: Paul M. Mahoney Coi.inty Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On January 22, 2008, the Board of Supervisors approved an ordinance authorizing the conveyance of three parcels of real estate to the Commonwealth of Virginia. After this ordinance was adopted, staff learned that easements to utilities (AEPCO, Verizon, and riTelos) must be relocated out of the parcels to be conveyed to the Commonwealth and onto the remainder of the County parcels. County staff continued to negotiate with representatives of the Commonwealth and the utilities in order to reduce the size and extent of the utility easement on the Glenvar Library site (Tax Map No. 55.13-1-2.2). These negotiations were successful and the size of the utility easement has been reduced. As a result of tl-~is reduction in the size of the easement, the compensation to be paid to the County will be reduced from $80,414 to $74,509 for the Glenvar Library project. Therefore, Ordinance 012208-2 must be amended to reflect this lesser amount. The first reading of this ordinance amending the January 22, 2008, ordinance is scheduled for March 11, 2008, and the second reading is scheduled for March 25, 2008. FISCAL IMPACT: Payment by Corrimonwealth of Virginia to Roanoke County in the amount of $129,409. Staff recommends that the Board allocate $74,509 to the Glenvar Library renovation project, $45,300 to the Fire and Rescue Department for repairs and renovations (update kitchen and bay heat) to Fort Lewis Fire Station, and $9,600 to the Roanoke County School Board. ALTERNATIVES: 1) Approve the first reading of the attached ordinance authorizing the conveyance of these three parcels of real estate to the Commonwealth of Virginia for the Route 11/460 road-widening project and the acceptance of payment of $129,409. 2) Refuse to accept this payment and do not authorize the conveyance of these three parcels to the Commonwealth of Virginia. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the first reading and adoption of the attached ordinance. "fhe second reading is scheduled for March 25, 2008. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2008 ORDINANCE AMENDING ORDINANCE 012208-2 AUTHORIZING CONVEYANCE OF THREE PARCELS OF REAL ESTATE TO THE COMMONWEALTH OF VIRGINIA IN CONNECTION WITH ROAD WIDENING IMPROVEMENTS TO ROUTE 11/460, CATAWBA MAGISTERIAL DISTRICT WHEREAS, the Commonwealth of Virginia Department of Transportation has undertaken the widening of a section of Route 11/460 in Roanoke County located in the Catawba Magisterial District; and WHEREAS, the widening of Route 11/460 requires the acquisition of parcels of real estate from the adjacent property owners to provide adequate width for the road project; and WHEREAS, the Board adopted Ordinance 012208-2 on January 22, 2008, to authorize the conveyance of these parcels to the Commonwealth of Virginia; and WHEREAS, it is necessary to amend tl-iis action by reducing the compensation paid for one of the parcels due to a reduction in the land necessary for the relocation of utility easements; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on March 11, 2008, and a second reading was held on March 25, 2008. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject parcels are hereby declared surplus and are being made available for other public uses by conveyance to the Commonwealth of Virginia for the road widening project involving Route 11/460; and 2. That conveyance of the following properties for the following considerations to the Commonwealth of Virginia is hereby authorized and approved: 0.195 acre 55.13-1-2 $45,300 0.481 acre 55.13-1-2.2 $74,509 0.08 acre 55.02-1-39.1 $9,600 3. The Board allocates and appropriates $74,509 to the Glenvar Library renovation project, $45,300 to the Department of General Services for repairs and renovations (update kitchen and bay heat) to Fort Lewis Fire Station, and $9,600 to the Roanoke County School Board. 4. That the County Administrator or any assistant county administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this conveyance of property, all of which shall be upon form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption at second reading. ACl"ION NO. I"fEM NO. r AT A REGULAR NIEEI"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2008 AGENDA ITEM: Second reading of an ordinance authorizing the conveyance of relocated utility easements to AEPCO, Verizon, and nTelos in connection with road widening improvements to Route 11/460, Catawba Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~'~^~ SUMMARY OF INFORMATION: The Board of Supervisors adopted an ordinance authorizing the conveyance of three parcels of real estate to the Commonwealth of Virginia on January 22, 2008. After this ordinance was adopted, staff learned that easements to utilities (AEPCO, Verizon, and nTelos) must be relocated out of the parcels to be conveyed to the Commonwealth and onto the remainder of the County parcels. Since the creation of these new utility easements was not included in the previous ordinance, staff is recommending that the Board adopt this ordinance to approve the creation of these utility easements. The fire station parcel (Tax Map No. 55.13-1-2) requires easements to AEPCO and Verizon; the library parcel (Tax Map No. 55.13-1-2.2) requires easements for AEPCO, Verizon and nTelos. FISCAL IMPACT: None. AL"fERNATIVES: 1) Approve the adoption of the ordinance granting the conveyance of the relocated utility easements to AEPCO, Verizon and nTelos. 2) Refuse to approve the adoption of the ordinance granting the conveyance of the relocated utility easements to AEPCO, Verizon and nTelos. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the ordinance granting the conveyance of the relocated utility easements to AEPCO, Verizon, and nTelos. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 11, 2008 ORDINANCE AUTHORIZING THE CONVEYANCE OF RELOCATED UTILITY EASEMENTS TO AEPCO, VERIZON, AND NTELOS IN CONNECTION WITH ROAD WIDENING IMPROVEMENTS TO ROUTE 111460, CATAWBA MAGISTERIAL DISTRICT WHEREAS, on January 22, 2008, the Board of Supervisors of Roanoke County adopted an ordinance authorizing the conveyance of three parcels of County-owned real estate to the Commonwealth of Virginia for the Route 11/460 road widening project; and WHEREAS, AEPCO, Verizon, and nTelos utility easements must be relocated from these conveyed parcels to benefit this project; and WHEREAS, the proposed relocated utility easements will serve the interests of the public and are necessary for the public health, safety, and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on February 12, 2008, and a second reading was held on March 11, 2008. 2. "that pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to APCO, Verizon, and nTelos for the provision of public utility services. 1 3. That the conveyance to APCO, Verizon, and nTelos of easements on the County's Glenvar Library Property (Tax Map No. 55.13-1-2.2) and the Fort Lewis Fire Station Property (Tax Map No. 55.13-1-2) to provide public utility services is hereby authorized and approved. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 2 ACTION NO. ITEM NO. r ~ ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATOR CENTER, 5204 BERNARD DRIVE, ROANOKE, VIRGINIA MEETING DATE: March 11, 2008 AGENDA ITEM: Second reading of an ordinance amending Section 9-21. "Amendments" of Article. III. "Virginia Statewide Fire Prevention Code" of Chapter 9. Fire Prevention and Protection to implement fire hydrant placement and flow standards and an apparatus access road standard for Roanoke County SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: ~,"...~~ SIIMMARY OF INFORMATION: On July 10, 2007, and October 9, 2007, the Board of Supervisors held work sessions on amendments to Chapter 9 "Fire Prevention and Protection" of the Roanoke County Code. During this work session staff discussed with the Board several issues concerning Fire hydrants, improvements to water lines, and extensions of water lines by the Western Virginia Water Authority (WVWA). This agenda item will address the following fire protection concerns: (i) the requirements for fire hydrants, (ii) the adoption of an ordinance and policies concerning the flow of water to these fire hydrants, and (iii) the adoption of an ordinance and policies concerning apparatus access roads. The Town of Vinton has adopted the Virginia Statewide Fire Code, and has appointed the Roanoke County Fire Marshal as the designated fire official for enforcement within the Town limits. It has adopted as policy the provisions in the attached ordinance. This policy shall remain in effect until Town Council can adopt amendments to the Town Code to incorporate these requirements. At the first reading of this ordinance on February 26, 2008, the Board questioned (i) the impact on commercial and industrial development, (ii) the number of non-compliant hydrants, and (iii) concerns about those developments with sub-standard fire flows. With respect to commercial and industrial properties, the situation in the County is good with limited problems in the Williamson Road area. Less than 2 percent (40) of the over 2000 fire hydrants in the County fail to meet the 500 GPM standard for single-family residential property, and more than half of those exceed 250 GPM (15 are at 494 GPM or better). A fire hydrant requires at a minimum a 6" water line (8" is the preferred standard) and 98 percent of the lines in the County meet that standard. Finally the WVWA 5-year CIP ($3.6 million) will address many of the problem areas. Despite liability concerns, the Board directed the Fire Department to inspect and test private hydrants and to inform the owner that maintenance and repairs may be necessary to satisfy fire protection standards. Fire Hydrants The proposed ordinance establishes the requirements for the installation of fire hydrants arising from the construction of new buildings or developments or the renovation of existing structures in Roanoke County. § 508.5. Fire Hydrant Systems of the Statewide Fire Protection Code (SFPC) establishes certain minimal requirements for these irriprovements. The SFPC authorizes local governments to adopt policies or regulations that are more restrictive or more extensive in scope than the SFPC. The proposed ordinance modifies the SFPC to conform to the water system design and water flow capabilities of the Authority. Fire Flow Included in this ordinance are requirements for a minim~.im flow of waterto supply each fire hydrant so that it functions as intended. These minimum fire flows are adjusted based upon the type of structures to be protected by the Fire hydrant: residential, multi-family, commercial, or industrial, and the occupancies of these structures. For exarriple, a minimum flow of 500 gallons per minute (GPM) is recommended for single-family residential property; however, higher flows are required for multi-family, commercial and industrial uses. It may be possible to provide 500 GPM flow from a hydrant but that flow would be inadequate if the development was a commercial structure or apartment building. Several situations have recently occurred during the development review process concerning the lack of fire flow to serve a proposed development. The developer is willing and able to install necessary improvements to the public water system to serve His/her development; however, the proposed development will be connecting to older and smaller water lines that cannot supply the required quantity and flow of water to support the hydrants in or adjacent to the proposed development. Other developments have been able to satisfy fire flow requirements through the use of higher and more expensive building standards, e.g. the installation of sprinkler systems (Roanoke County Public Safety 2 Building-Cove Road, Cox Communications addition, Vinton Public Safety Building, Blueridge Gardens Apartments-Peters Creek Road). § 508.5.1 provides that fire hydrant systems shall be located and installed as directed by the fire department. Fire hydrant systems shall conform to the written standards of the jurisdiction and the fire department. Roanoke County has not adopted any written standards for fire hydrants and fire flows. Prior to the establishment of the WVWA, the County had standards for domestic water supply and fire flow, and the location of fire hydrants. With the creation of the WVWA, the County repealed these provisions and incorporated by reference the Authority's design and construction standards. However, these standards only apply to extensions of the public water systems. The WVWA standards do not apply to water extensions that will not become part of the WVWA's system. It is recommended that the Roanoke County Board of Supervisors consider adopting an ordinance amending Chapter 9 of the Roanoke County Code to establish specific fire protection standards for the placement of fire hydrants and the establishment of fire flows in Roanoke County. Without such an ordinance, the Fire Marshal lacks the necessary authority under § 508.5.1 to enforce such standards during the development review process. Access Roads The Apparatus Access Road amendment establishes the requirements for constructing fire or emergency access roads for buildings or developments in Roanoke County. These policies clarify the responsibility and authority of the County for determining when and where access roads shall be required. It is necessary for Roanoke County to adopt an ordinance amending Chapter 9 "Fire Prevention and Protection" of the Roanoke County Code and establishing these public safety requirements for the new construction of or renovations to facilities, buildings and developments in Roanoke County. STAFF RECOMMENDATION: After comments received at first reading, three changes were made to the proposed ordinance: (1) Sec. 9-21 (20) was modified to apply to developments required to connect to "Water Systems" as defined in Chapter 22 of the County Code; (2) rriiriimum water main size can be reduced based upon detailed design calculations; and (3) a transition provision for the effective date. It is recommended that the Board favorably consider and adopt at the second reading an ordinance amending Chapter 9 of the Roanoke County Code to establish specific fire protection standards for the placement of fire hydrants and the establishment of fire flows in Roanoke County and for apparatus access roads. i~"A Rtti~l~L.~#'~R' NilsEi~~'NC~ CAF TAE I~f~ARC~I 13F St.~'''EI/bSORS"°~'F ~O~I~IQf~ GQ~(~Tl(;`Vif2GINfA, HELD AT THE ROAN(E GGU'N~fY ~1DM'IN(~~'~RAT,iG~N~ CEN"CE~R~~ TUESDA4~„ ~r1ARCW' 14i, 208 a~~'~dAA1C'E ~MEN~IN"G SECTIQ'~I g-Z'f!. `~AM'EI~DMENfiS~r ~-RTICI='~. I~I~~ ~;`W1~F~GIMIA ST~"~E~ltr<I'~aE FIRE P~REVENt~C~N CQ~E'f' ~F ~HAP'~E'R ~. E~I~tE FREVEN"i'4ON 7~NiD ~FtDTEi~Tlfll~ TQ I~MPLEMEI+~T ~E ~-t1fD~1~d-N~' pL~~~~f1~EMT A-N_D ~'~.,t}11'!1 :~~'~~iC~AR©~ al~p~ ,I ~F?~PARATUS' ADC''ESS~ R!^J~'D "~TAN~DARD E4~R R4A~Np1~~ C ~~ ~N~'1C ~HE~~~S,, tyre Commonwealth. of, ''Virginia' ~9~a~ ~d~~pted the Statewide Eire ~'t-~vention bode tSFPC~; end WFiE'RE~cS, the 2043 etti~tinn of the Statewide ire I~`revenfic~~~ Gade became e~ffec#~~.e Decert~b~r 1 f , 2045; arid; HEREaS, § 101.5 of the Staf~e+vide Prevention Code' provides fh~at an:yr ~ocal~° ~t~verning body may adopt fire ,~rever~tion regu!lat~ons that" are more restrictive c~~ t~fioce extensive in scope than the:SFPC; and 1~VH~R~AS, ~ ~t7~.5.,~, of` the ~FPC provides i~~ fire ~hy~3raraf systems s~a'I' (r~e~ted and insta(lect as dlreoted b}r tine fire ite~partmer~~- ~ ~drant syster~~s sha~~ _:.,~~Qr`rr~a ,~~the.: writte~- stantl~rds~ ~ tf~e jurisdicf~nn and tf~e ~,partm~n~* art~i E`~tE~1S, ~ X08,1 ~rovid~e_s that an approved water sup~l~' :eapa~~ ~- ~~p~fycing xhe cequ~~red.. 'dire ~'l'o I%~.r. ~fi~re protection sha~~l be provided to ~rern~ses ~~uporl whc~s "facilities, 'buildings a~` ipo..~~ons of !la~u~idiings a~'e ~erea~ter ~;onstcuctea ar im4ved into: er witi~~in th,e j~ris~dictio~n; and WHE~RE~1S, § 5fl8.3 of tt~e SE~I~~ prpvtles that 1~#~re ~tovy~ ~~1~er}ts ~~o buildings =or portions ~f ~buiidings ar~d facilities shal_i. ~~ determined b~ an approved' ~nethp~!'„ "dl WHEREAS, the Board of Supervisors of Roanoke County hereby finds that by adopting this ordinance it will establish by these written standards approved methods to provide fire protection to the citizens of Roanoke County; and WHEREAS, the Board further finds that this ordinance protects the public health, safety and welfare of its citizens; and WHEREAS, the first reading of this ordinance was held on February 26, 2008, and the second reading was held on March 11, 2008. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County Code be, and hereby is, amended by the following amendments to § 9-21. "Amendments": ARTICLE III. VIRGINIA STATEWIDE FIRE PREVENTION CODE Sec. 9-21. Amendments. **** (20) Fire Hydrant Placement and Flow Standards The purpose of this ordinance is to determine the placement of fire hydrants for fire protection to premises for facilities, buildings or portions of buildings in accordance with § 508.1 of the Statewide Fire Protection Code within Roanoke County. It applies to all major subdivisions (as defined in Chapter 29. "Subdivisions" of the Roanoke County Code), new construction, renovations that require a site plan, or changes in use of facilities or buildings, and which are required to corrnec~ to a "lr`v'aier Sys.ern" as provided ire C~~a;~ter 22_of tt~e Roanoke County Code. This ordinance shall serve as the method of determining the required fire flow in accordance to the Statewide Fire Prevention Code 508.3, and authority for this policy is granted by § 508.5.1 of the Statewide Fire Prevention Code. 1. Minimum Water Main Sizes: A. Fire hydrants shall not be installed on lines less than eight inches (8") in diameter. No plantings or erection or other obstructions shall be made within afour-foot (4') radius of any fire hydrant. The surface shall be level within this same radius. Detailed design calculatiar'us may be si.ebmitted for re~<<i~~°~ and approval by the 9=ire 2 Marshal, the Western Virginia Water Authority (WVWA), and the Town of Vington if the propsed development is within the Town's east Roanoke County utility service area to substantiate line sizes other than as specified above. B. For residential districts only, detailed design calculations may be submitted for review and approval by the Fire Marshal, the Western Virginia Water Authority (WVWA), and the Town of Vinton if the proposed development is within the Town's east Roanoke County utility service area to substantiate line sizes other than as specified above. In any case, the minimum line size acceptable shall be six-inch (6"). For all designs, the published "C" factor shall be reduced to new pipe "C" factor minus 10. This reduced "C" factor shall be used to reflect more accurately the future flow in aged pipe. 2. Fire Hydrant Locations: A. In residential areas, at street intersections and at intermediate locations where necessary, as determined by the Fire Marshal's Office. In no case shall the distance between the fire hydrants, measured along the centerline of accessible streets, be greater than one thousand feet (1,000). B. Within one hundred feet (100') of any standpipe or sprinkler system fire department connection, where those systems are required in buildings. Must be located on an approved streetlaccess road. Hydrant must be within 25 feet of streetlapproved access road. Elevation of street/access road and elevation of hydrant must not have more than a 5% grade. No physical barriers allowed between access road and hydrant. C. As required by the following schedule as given by use group, the distance shall be measured to the most remote part of the structure the hydrant will serve. Use Groups, Virginia Uniform Statewide Building Code A-1, A-2 300 feet A-3, A-4, A-5, B, E, M 350 feet F-1, F-2, H-1, H-2, H-3, H-4, H-5, I-1, I- 250 feet 2, I-4, S-1, S-2, R-1, R-2 includes town houses R-3, R-4, R-5 U all single family 500 feet* detached dwellin s "Measured along centerline of street to the center of front property line for single-family detached dwellings only. D. All hydrants shall be a minimum of fifty feet (50') away from buildings other than single-family detached dwellings. The location of all new and existing hydrants that are to serve the property shall be shown on the plans. 3. Water System Design: 3 Water systems shall be designed to adequately supply normal and peak demands for all customers as required by the Western Virginia Water Authority (WVWA) or the Town of Vinton in the east Roanoke County utility service area. If the WVWA's regulations do not apply, then any water system or lines required by this policy for the installation of a fire hydrant or for fire flows shall maintain a pressure of not less than twenty-five (25} pounds per square inch at all points of delivery, without reducing the service to existing customers below the foregoing requirement, and shall have adequate capacity to deliver not less than the fire flows listed below, for a minimum of two hours, with a residual pressure of not less than twenty (20) pounds per square inch to at least one (1) point within two hundred fifty feet (250') of each building to be served or proposed to be served by an extension. A. Peaking Factors and Demands for Design: a. Peak Hour Factor: 4 b. Maximum Day Factor: 2.5 c. Average Day Factor: 1 d. Residential Demand per Equivalent Residential Customer (ERC): 0.5 gallon per minute e. Industrial or commercial demands shall be based upon Best Engineering Judgment B. Fire Flow Requirements for Various Use Groups and Land Uses: a. Residential single-family/duplex: i. Single-family residential property with over 100' between buildings - 500 GPM. ii. Single-family residential property with 31' - 100' between buildings - 750 GPM. iii. Single-family, single-story, residential property with 11' - 30' between buildings - 1,000 GPM. iv. Single-family, 1 '/~-story residential property with 11' - 30' between buildings - 1,000 GPM. v. Singe-family, 2-story residential with 11' - 30' between buildings - 1,500 GPM. vi. Single-family, residential property with less than 11' between buildings - 1,500 GPM. b. Multi-family/Commercial/Industrial. i. R-1, R-2, R-3, and R-4 up to 2 '/2 stories - 1,500 GPM. ii. R-1, R-2, R-3, and R-4 with 3 stories or more - 2,000 GPM. iii. I-1, I-2, I-3, and I-4 with 3 stories or more - 1,750 GPM. iv. I-1, I-2, I-3, and I-4 with 3 stories or more - 2,250 GPM. v. All A, B, and E use occupancies up to 2 stories - 2,000 GPM. vi. All A, B, and E use occupancies 3 stories or more - 2,500 GPM. vii. All F, H, M, and S use occupancies up to 20,000 sq. ft. - 2,500 GPM. viii. All F, H, M, and S use occupancies over 20,000 sq. ft. - 2,750 GPM. 4 Exceptions: The required fire flow may be reduced by a maximum of 50% if proposed structures are equipped with a sprinkler system that is installed in accordance with Chapter 9. of the Virginia Uniform Statewide Building Code, and NFPA 13 for Commercial (NFPA 13R for residential). The required fire flow reduction shall not allow the total fire flow to fall below a flow of 500 GPM for residential and 750 GPM for commercial/multi-family. In areas of mixed-use development, the higher fire flow shall govern. Fire flows indicated above are for all major subdivisions (as defined in Chapter 29. "Subdivisions" of the Roanoke County Code), new construction, renovations that require a site plan, or changes in use of facilities or buildings. Where size and scope of the development exceeds these requirements, additional flow shall be provided in accordance with ISO (Insurance Services Organization) requirements as reviewed by the Fire Marshal. 5. Paint scheme and color coding of hydrants: A. Fire hydrants will have two classifications, public and private. Public hydrants will be in the public right of way and maintained by the Western Virginia Water Authority or the Town of Vinton in the east Roanoke County utility service area. Private hydrants will be on private property and will fall under the responsibility of the business owner for the maintenance. To help identify the two types of fire hydrants, the following colors have been assigned to the barrels of the fire hydrants. Please note that the color of the bonnet will be determined by the flow rates and can be found in 103.01-B. 1. Public fire hydrants will be identified by a silver colored barrel. 2. Private fire hydrants will be identified by a white colored barrel. B. Color of the bonnet will be determined by the flow rate of the hydrant. This color designation will be the same on both private and public fire hydrants. 1. Black bonnet - 0 to 249 GPM. 2. Red bonnet - 250 - 499 GPM. 3. Orange bonnet - 500 - 999 GPM. 4. Green bonnet - 1,000 - 1,499 GPM. 5. Blue bonnet- 1,500 GPM and up. (21) Apparatus Access Road Standard The purpose of this section is to determine the placement of Fire Apparatus Access Roads for facilities, buildings or portions of buildings that are hereafter constructed or moved into or within the jurisdiction of Roanoke County. It does not apply to roads constructed to Virginia Department of Transportation standards or to 5 roads constructed to County private road standards. This policy was developed in accordance with § 503.1 of the Statewide Fire Prevention Code. Existing facilities and buildings are addressed by § 503.7 of the Statewide Fire Prevention Code and Chapter 9 of the Roanoke County Code, as amended. 1. Location of access roads: A. Fire apparatus access road shall be required to allow access within 150 feet of the most remote portion of the facility or building, in accordance with § 503.1.1 of the Statewide Fire Prevention Code. B. Facilities or buildings equipped with a full sprinkler system installed in accardance with NFPA 13 may increase the distance from 150 feet to 200 feet of the most remote portion of the structure, however, the fire department connection for the sprinkler system must be accessible for fire apparatus. Additional increase may be granted due to topography, waterways, and non-negotiable grades upon the approval of the Fire Marshal. 2. Construction of access roads: A. Apparatus access roads must be designed and maintained to support the load of the fire apparatus in Roanoke County. Pumpers have a gross weight of 44,000 gvw. B. The width of the access road must have minimum clear width of 20 feet. C. The minimum overhead clearance of the access road shall be 13 feet 6 inches from finished surface. D. The length of a dead end access road must have an approved area for turning around a fire apparatus if it is greater than 150 feet in length. E. The surface of a fire apparatus access road must be designed and maintained so as to provide all weather driving capabilities. The surface can be made of the following: (1) Gravel (2) Asphalt (3) Concrete Access road may be designed as two-wheel paths such as parallel sidewalks. The pumper width is 99 inches for a Roanoke County fire apparatus. No vegetation higher than 8 inches can be planted between the two paths ar sidewalks that have been designated an access road. 6 3. Marking of access road: A. Access roads are to be marked with yellow painted curbs and proper signage as defined in the § 9-21 of the Roanoke County Code. B. Access roads that appear as sidewalks do not have to be marked with paint and signs, with the exception of the entrance to the access road. -fhe beginning of the sidewalk/access road shall be marked with yellow paint and signs as defined in § 9- 21 of the Roanoke County Code. 4. Security gates and Barricades: A. The gate width of all newly-installed gates shall be approved by the Fire Marshal to make sure fire apparatus can gain access to the access road. B. Gates and barricades that are equipped with locks shall be locked with a key box to assure fire department accessibility in accordance with § 506 of the Statewide Fire Prevention Code. Roanoke County uses the Knox Box system. Ordering information may be obtained from the Fire Marshal. 2. That this ordinance shall be in full force and effect from and after the date of its adoption. It shall apply to all major subdivisions, new construction, renovations that require a site plan, or changes in use of facilities or buildings, filed on or after March 11, 2008. 7 ACTION NO. ITEM NO. ~T ~ ' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN-fER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 11, 2008 Appointments to Committees, Commissions and Boards Wanda G. Riley, CPS Clerk to the Board Elmer C. Hod e County Administrator COIINTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) The four-year term of Richard E. Evans will expire on April 13, 2008. The four-year term of David R. Jones will expire on April 27, 2008. Mr. Jones has expressed an interest in being reappointed for another four-year term. If the Board wishes to make the appointment at this meeting, the confirmation will be placed on the Consent Agenda. 2. Library Board (Appointed by District) -fhe four-year term of Sheryl Ricci, Windsor Hills Magisterial District, expired on December 31, 2007. Ms. Ricci has informed the Library Board that she does not wish to be reappointed. Sarah McClure has expressed an interest in being appointed to the Library Board. Ms. McClure lives in the Windsor Hills Magisterial District. If the Board wishes to make the appointment at this meeting, the con~Firmation will be placed on the Consent Agenda. 3. Roanoke Valley Greenway Comrriission -fhe three-year term of Donald Witt will expire on April 8, 2008. N 1-`'} AT A REGULAR MEETING OF -fHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2008 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DA"fE DESIGNATED AS ITEM H -CONSENT AGENDA BE IT RESOLVED by 'the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 11, 2008 designated as Item H -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Resolution of appreciation to Tim Lisk, Police Department, upon his retirement after twenty-two years of service 2. Request from the Sheriff's Department to accept Federal Grant 2008-AP-BX- 0602 in the amount of $17,262 approved under the State Criminal Alien Assistance Program 3. Acceptance of Mystique Court, Windrush Lane, and the remainder of Golden Ivy Drive into the Virginia Department of Transportation Secondary System, Hollins Magisterial District 4. Acceptance of an extension of Brentwood Court into the VDOT Secondary System and the abandonment of a segment of Brentwood Court, Windsor Hills Magisterial District That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ACTION NO. ITEM NO. ~--~ r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2008 AGENDA ITEM: Resolution of appreciation to Tim Lisk, Police Department, upon his retirement after twenty-seven years of service SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board APPROVED BY: Elmer C. Hodge ~~~-~ ~1' County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Sergeant Tim Lisk, Assistant Director of the Police Academy, retired on February 1, 2008. He advised that he will be unable to attend a Board meeting and has requested that his resolution of appreciation be mailed. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Mr. Lisk with the appreciation of the Board members for his many years of service to the County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS"fRA"PION CENTER ON "TUESDAY, MARCH 11, 2008 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO TIM LISK, POLICE DEPARTMENT, UPON HIS RETIREMENT AFTER TWENTY-SEVEN YEARS OF SERVICE WHEREAS, Tim Lisk was employed by Roanoke County on July 1, 1980, as a Deputy Sheriff in the Sheriff's Ofifice; and WHEREAS, Sergeant Lisk continued his law enforcement service by transferring to the newly established Police Department in 1990 where he served as Police Officer, Criminal Investigator, and Police Officer-Sergeant; and WHEREAS, Sergeant Lisk retired from the Roanoke County Police Department on Febri,aary 1, 2008, as Assistant Director of the Police Academy, aftertwenty-seven years and seven months of service; and WHEREAS, Sergeant Lisk served as a valuable role model and mentor to both recruits and other agency members in his leadership role offering many the benefit of his dedication and years of experience; and WHEREAS, Sergeant Lisk performed a crucial role in protecting the life and property of citizens by honorably serving as a Police Officer, a member of the Special Weapons and Tactics Team (SWAT); and WHEREAS, Sergeant Lisk, through his employment with Roanoke County, has been instri_imental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to TIM LISK for more than twenty-seven years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. ACl"ION NO. ITEM NO. ~~'~ AT A REGULAR NIEEI"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN"I"ER MEETING DATE: March 11, 2008 AGENDA ITEM: Request from the Sheriff's Department to accept Federal Grant 2008-AP-BX-0602 in the amount of $17,262 approved minder the State Criminal Alien Assistance Program SUBMITTED BY: Gerald S. Holt Sheriff APPROVED BY: Elmer C. Hodge ~~~ !-~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Sheriff's Office has received approval for a grant in the amount of $17,262 from the State Criminal Alien Assistance Program. This grant will provide funds to cover equipment, training and staff related needs. This grant was approved by email notification on November 15, 2007. This grant award is for a twelve month period, from January 1, 2009 through December 31, 2009. FISCAL IMPACT: None. The grant is in the amount of $17,262 in federal funds and requires no matching funds. STAFF RECOMMENDATION: Staff recommends the acceptance of the awarded funds. ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF "I-HE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2008 AGENDA I"fEM: Acceptance of Mystique Court, Windrush Lane, and the remainder of Golden Ivy Drive into the Virginia Department of Transportation (VDOT) Secondary System. SUBMITTED BY: Arnold Covey Director, Community Development APPROVED BY: Elmer C. Hodge ~~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Strauss Development Corporation, the developer of Wedgwood, Section No. 2, in the Hollins Magisterial District, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.058 mile of Golden Ivy Drive from the intersection of Chateau Court to the intersection with Mystique Court, 0.057 mile of Mystique Court from the intersection of Golden Ivy Drive to its cul-de-sac, 0.076 mile of Golden Ivy Drive from the intersection of Mystique Court to the intersection of Windrush Lane, accept 0.048 mile of Windrush Lane from the intersection of Golden Ivy Drive west to its cul-de-sac, and accept 0.086 mile of Windrush Lane from the intersection of Golden Ivy Drive east to its cul-de-sac. The staff has inspected these roads along with representatives of VDOT and finds the road is acceptable. FISCAL IMPACT: No County funding is required. STAFF RECOMMENDATION: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Mystique Court, Windrush Lane, and the remainder of Golden Ivy Drive into the Secondary Road System. 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 11th DAY OF MARCH 2008 ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF MYSTIQUE COURT, WINDRUSH LANE AND THE REMAINDER OF GOLDEN IVY DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Addition Form LA-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, 'the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of thus resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Recorded Vote A Copy Teste: Moved by: Seconded by: Yeas: Nays: Mary V. Brandt, CPS Assistant Deputy Clerk to the Board cc: Arnold Covey, Director, Department of Corrimuriity Development Teresa Becher, Transportation Engineering Manager Virginia Department of Transportation 0 Q 8 t Q 0 0 N .~ ^O Q O ~ ~ m a0 ~ ~ 00 ~ ~ L C °; .•~ O O O O O Q j y~ O O O O O C.~ v-~ ~_ h .~ ~ f~ O v ~ ~ ~ r .^'.., O ~ ~z U U s ~ ~ . ~ r ei o~ ai ~ ~ Or p" 0. •~,~ . 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'.os ( ` I >I<~ ~ ~ r+ nnooo w faeoa' 11 "x assrh ~ r.u ' fore f f.or a ~ ~ ~+' PkE ra P.UL ~ ~ 2~s. ~s nPn rorj z `~ tPS z7 P6 fog) for f7 for 1! ! 1 u] -, 12 i fur tt ' J i cor fo 1 ~~, Q f ~ srcnarr xp f "I~ncxooo' sECOdf Nat 'NEDCA000` t r ~] ~ ' P.B. 27 PG ID9 / ~~~ f j[u ~ ; P8 77, P ~. 109 ` l..~.- O ~i ~ / LOr IS .. (7 -, .- ~ .i- 1 ~ I /~ J I J I ~ ~--OC R XI.L / r / i i \ "a APG 109' ~:~. <. ~ ~ ' r--^--~_ / ., ,. _ Wedgwood, Section No. 1 _ _ _ _ . _ _ _ _.~~ -. -..~,1~?~, 1 ) r~' __-- --- 7r~+'~e' 13 -----_._ ------- ~ 1 r 1 ~ ~ J COURT CHATEAU ~, ,- °_--~ Not to Scale - - ~ PROPOSED UDII'IOI~i SHOWN IN GRAY fir!' DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES Miies Feet Feet Houses Golden Ivy Drive -from the intersection with Chateau Court (VA Sec Rte # 1457y to the 0 058 44 38 3 intersection with M sti ue Court. Mystique Court -from the intersection with 0 057 40 3D 7 Golden I Drive to its cut-de-sac. Golden Ivy Drive -from the intersection with Mystique 0 076 40 30 4 Court to the intersection with Windrush Lane. Windrush Lane -from the intersection with 0048 40 3D 6 Golden I Orive west to its cul-de-sac. Windrush Lane- from the intersection with b 086 40 30 9 Golden I Orive east to its cut-de-sac. Sheet I Wedgwood, Section No. 2 ROANOKE COUNTY Acceptance of Mystique Court, Windrush Lane DEPARTMENT OF and the remainder of Golden Ivy Urive into the COMMUNITY DEVELOPMENT Virginia Department of Transportation Secondary System. ~~ ~/ _ VICINITY .MAP NORTH AI s _ _,~, r"-°t~r~i'~1~'7~ ': 7~h1,~.~~ `~~- '-TLL.I-BS-oa .x• f ____ _ _ J + -i ~~ ~ 1 ~ ~ 4 ~,~ 3 I b ~, 1 , ~ , ~,q~ i ~ 74T1e Sf. ~ ~ I !~ I ~ I 2 ~ YR9K9 SF. 7 / }~ 7t>d+e sr. t ~ ! ~ > 4 i ~ ~ s r.~eE(nr.1 rncw' (srF H197E ~ e)--1~= s s ' ' ~ W } ~ , . ~ ; ~ .,Fa } 1 a i2 ~e £ ~ r.1s1 f ~7 f ~~ ~ i O 172vrYar F 14f(}~'1 ~ I I f7' PJ1 7 ~,. Not to Scale - ~ ra4rrre se -iy~ .' / s ~B ~ '~ ~+ RDr7a°ttiw 4 .~ ~~ •. (sr xort~) .- ~~ ~ `111[ 1DtflCE-~ ~ ~~ ~i~ ;~ f~1W L1[ ~ ~ J r-_ 1 ~ !` I~ j 16 ~ r~ ,e' P.E. t ~ t; 1 T ~ ~ fz.~7e sr ~ ~/, /5 ~ 7x189 sF t ~ / ~ f~tm sF %~ e 14 ~~ ' ~~~ / ~ ,\ / -f0 P.f1E 1$ \ ~ 75210 SF /n ,~ 3!1971 SF. ' 71,zso sF - ~" 5 ~(M!1 ue' ' ~ ti ~ ! cF ~f -r ar.E t ssE ' - nnr£ / e} & (s '~ ~ ~ -N TIDO D0 M -YGIiM~ 79007' eN95 . N e9'f b?- A 78207' / i--~-Match line -see sheet I "' PROPOSED AUDI7~ION SHOWN IN GRAY DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES Miles Feet Feet Houses Golden Ivy Drive -from the intersection with Chateau Court (VA Sec. Rte # 1457y to the 0 05B 44 38 3 intersection with M sti ue Court. Mystique Court -from the intersection with 0 057 40 36 7 Golden I Drive to its cuf-de-sac. Golden Ivy Drive -from the intersection with Mystique 0 076 40 30 4 Court to the intersection with Windrush Lane. Windrush Lane -from the intersection with D 048 40 30 6 Golden I Drive west to i#s cul-de-sac. Windrush Lane-from the intersection with 0 OSfi 40 30 8 Golden Iv Drive east to its cul-de-sac. atleet 1 ROANOKE COUNTY Wedgwood, Section No. 2 DEPARTMENT OF Acceptance of'Mystique Court, Windrush Lane COMMUNITY DEVELOPMENT and the remainder of Golden Ivy Drive into the ~~ Virginia Department of'I'ransportation Secondary System. ACTION NO. ITEM NO. (~ -`'f AT A REGULAR MEE"PING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEET"ING DATE: March 11, 2008 AGENDA ITEM: Acceptance of an extension of Brentwood Court (Route No.1983) into the Virginia Department of Transportation (VDOT) Secondary System, and the abandonment of a segment of Brentwood Court (Route No. 1983) as the resi.ilt of the realignment and extension of Brentwood Court (Route No. 1983). SUBMITTED BY: Arnold Covey Director, Community Development APPROVED BY: Elmer C. Hodge ~!~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Jeff Todd and Mr. Stephen Stillwell, the developers of The Manor at Kingston Court, located in the Windsor Hills Magisterial District, request that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting the acceptance of 0.08 miles o~f Brentwood Court (VA Sec. Rte 1983) to the end of its cul-de- sacand an abandonment of 1,326 square feet of existing VDOT right-of-way as shown on the attached sketch dated March 11, 2008. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds that the road is acceptable. FISCAL IMPACT: No County funding is required. STAFF RECOMMENDATION: The staff recommends that the Board approve a resolution to VDOT requesting that they accept the extension of Brentwood Court into the Secondary Road System and abandon a portion of Brentwood Court. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE DAY 11th OF MARCH, 2008 ADOPTED THE FOLLOWING: RESOLUTION REQUESTING AN ADDITION AND ABANDONMENT IN THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM OF BRENTWOOD COURT WHEREAS, the Department of Community Development has provided this board with a sketch dated 11 March 2008 depicting the addition and abandonment required in the secondary system of state highways of Brentwood Court which sketch is incorporated herein by reference, and WHEREAS, the new road serves the same citizens as the portion of old road to be abandoned and that segment no longer serves a public need, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add to the secondary system of state highways the portion of road identified by the sketch to be added, pursuant to §33.1-229, Code of Virginia, and BE IT FURTHER RESOLVED, this Board abandons as part of the secondary system of state highways the portion of road identified by the sketch to be abandoned, pursuant to §33.1-155, Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote A Copy Teste: Moved by: Seconded by: Yeas: Nays: Mary V. Brandt, CPS Assistant Deputy Clerk to the Board pc: Arnold Covey, Director, Department of Community Development Teresa Becher, Transportation Engineering Manager Virginia Department of Transportation w -.i r~-+ o ~ -~I r--~ w ~ O Q O N Q 0 x o ~ c ~ z= oy U ~~ ~" T o Q ~ U Q ~ O Q bC ~ W a ~ .o ~, c~ O ~ i-i ^ W ~ ~ L •O ~ L ~ Q ~ --1 ~ Q ~ ` `" o ~ ~ O ,^, . ~ ~ ' ^~ X ~ O a, ~ O ~ 0 ~ z~ z d u s ~, o Q ~ ~L A ~ ~ ~ ~ ~ ~ o ~ ~ ~.'_"` ~' o ~ w o ~R ~ a o~•- ~ L ~ ~ c i Q ~ ~ ,~ O O U ~ ~..+ ..r ~ ~z 3~ S z~V o ~ r ti bD . r ~ ~ d d ~ ~ i . ~ N y ~ C. CL y 0, ~ O W O Ct~ F ~ ~ MM0 w C U ~ ~ o °o °o c °o .p ~ m 01 CC ~° C~ "'~ ^O ~ 3 M O 0 w ~ ~Q a, a+ r.C o. ~ o a+ eC CL ~ 'O N „ +~ N ~ ~" ~ U ~ w i ~ i .~. r~+ w ~ ~ Q A C! C! Q Q Q ^ rr V1 ~Y N 'O .N iG ,-r 61 J d ~ d 9 d '7 'O 61 '7 Y 'C w ~ ~ ~ S a C4 ~ 5 ~ E ~' E a E C4 E L O ea E o O e6 E ~ O ea L O R L O :C o O fA L O c¢ R.. E~ 0. R. E~ a a. H C, Gr, F-' G. W E-~ C. W H 0, t~ H 0, ~ U ~ ~- -~ o '" o ~ o ~ ~ z z° r• N M ~r V i ~C r 0 0 ou y O F'^ 0 z l^ W W U Q H F" ~ Q w O O w H x U E- `~ ~`~- _ _ I ~• _. - - - - i ~ ~ ~ ~-...... ~ .,.-. '.i - - VICINITYMAP r r!r ~,, NORTH • ~ ~~ _---- - ~ ~~:., Upon accepftiance _--- -- • --------- :rr--.-. I I .. of the ex~ens~on ~•"~- ~%=~~ ~~~• -~---- =' = : ,-~ gas (or.f ~ of Srentwo'oiN°~ ~' - ~ , , . Court, this area of _ '---' ~(~~~ .~ ...-, ~ ~ .. ' ~' ~ _ j 3~ .. -, _ -:: ROw Wilr:'erre~- -~•~;:~ . 3g _ _ ;!_~_ back`to' Lot.16, - s „ ..... ,._ •4-534 i B{ock 2,"SectiQ~ 3 d. of FCingston Gdsttt LOT 1 ~ LOT.2 • _ ` .... , . - - ( ar.s ar. ,as stated on plaik•- y-°-r- - .~ • : ec...c 52.~ - . ^ j.: _ .-{; . j'~ ~~;= ..._ - ' '` recorded in P.B. 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[ li. ~= •. r~~ PROPOSED ADDITION SHOVIIN~IN GRAY AND ABANDONMENT 11V BLACK RIGHT OF ROADWAY DESCRIPTION LENGTH WAY WIDTH SERVICES Miles Feet Feet Houses Brentwood Court Extension, from the existing end of Brentwood court to its cut-de-sac Abandonment of 1,326 5 F of existing ROW 0 08 I 40 I 28 I 6 ROANOKE COUNTY ACCEPTANCE OF AN EXTENSION OF BRENTWOOD DEPARTMENT OF COURT INTO THE VIRGINIA DEPARTMENT OF COMMUNITY DEVLOPMENT TRANSPORTATION SECONDARY SYSTEM AND ABANDONMENT OF 1,326 S. F. OF EXISTING ROW L- i GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Prior report balance $14,488,420 Addition from 2006-07 Operations 2,234,779 Audited balance at June 30, 2007 16,723,199 July 1, 2007 Payment on Loan from Explore Park 20,000 Balance at March 11, 2008 $ 16,743,199 of General Amount 8.23% 9.51 Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2007-08 at a range of 8.5%-9.5% of General Fund Revenues 2007-2008 General Fund Revenues $176,033,678 8.5% of General Fund Revenues $14,962,863 9.5% of General Fund Revenues $16,723,199 The Unappropriated Fund Balance of the County is currently maintained at a range of 8.5%-9.5% of General Fund revenus and will be increased over time to the following ranges: 2008-2009 9.0%-10.0% 2009-2010 9.5%-10.5% 2010-2011 10.0%-11.0% Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~ County Administrator ~~ COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Amount Audited Balance at June 30, 2007 $6,218,669.55 Transfer from Department Savings 489,135.00 Remaining funds from completed projects at June 30, 2007 257.39 August 28, 2007 Upgrade to the 800 MHZ Radio System (5,000,000.00) December 4, 2007 Architect/Engineeering fees for the renovation of the former (175,000.00) Southview Elementary School Balance at March 11, 2008 $1,533,061.94 Maior County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Audited Balance at June 30, 2007 $1,049,620.00 Appropriation from 2006-2007 Operations 2,279,410.00 July 24, 2007 Acquisition of property for Fleet Maintenance Facility (890,000.00) September 11, 2007 Needs assessment and program analysis for Glenvar Library (100,000.00) Expansion Balance at March 11, 2008 $2,339,030.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator ~- 3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 2007-2008 Original Budget June 12, 2007 Appropriation for Legislative Liaison Amount $ 100,000.00 ($24,000.00) June 26, 2007 Appropriation for the veteran's monument at the Vinton War Memorial ($30,000.00) Balance at March 11, 2008 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge f~`~ County Administrator $ 46,000.00 ~-` Month of r,.u....f:.... January February March April May June TELECOMMUNICATIONS TAX REPORT COUNTY OF ROANOKE, VIRGINIA Tax Description 2006 Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total 2007 2008 $ 94,947 .90 $ 86,811 .94 $ - 116,433 .91 123,642 .12 - - - 275,569. 88 61,427 .25 61,676 .60 - 240,925 .74 237,369 .11 85,908. 48 513,734 .80 509,499 .77 361,478. 36 93,052 .78 11,481 .03 - 116,093 .91 - - - - 291,112. 62 59,753 .00 58,515 .52 - - 36,121 .67 70,725. 82 268,899 .69 106,118 .22 361,838. 44 92, 561 .36 - - 104,178 .63 - - - 207,485 .17 - 64,339 .14 - - - 80, 692. 40 - 261,079.13 288,177 .57 - 96,802 .50 - - 128,673 .20 - - - 270, 338. 98 - 60,650 .90 - 216,295 .38 75,020 .70 - 502,421 .98 345,359 .68 - 92, 941 .49 - - 117,319 .69 - - - 271, 078. 33 - 60,264 .73 - - - 92,259. 95 - 270,525 .91 363,338. 28 - 95,748 .48 - - 119,760 .11 - - - 268,293. 91 - 60,455 .05 - - - 84,186. 19 - 275,963 .64 352,480.10 - July August September October November December Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total Grand Total 95,017.26 - - 121,823.44 - - - 300,558 .02 - 59,649.70 - - 245,481.66 78,603.22 - 521,972.06 379,161 .24 - 92, 306.09 - - 116, 219.46 - - - 237,729 .17 - 59,979.00 - - - 86,818. 45 - 268,504.55 324,547. 62 - 85, 834.51 - - 121,460.78 - - - 258,253. 93 - 59,393.73 - - - 87,629. 46 - 266,689.02 345,883. 39 - 83,920.09 - - 122,949.21 - - - 349,811. 69 - 58,855.42 - - 226,573.74 87,629. 46 - 492,298.46 437,441. 15 - 84,089.65 - - 120, 728.15 - - - 349,007. 66 - 59,751.01 - - 28,744.85 85,936.15 - 293,313.66 434,943. 81 - 83, 566.76 - - 121, 724.13 - - - 283, 592. 07 - 60,069.78 - - - 87,478. 22 - 265,360.67 371,070. 29 - $ 4,200,763.57 $ 4,258,021. 12 $ 723,316.80 'Effective 2007 the Cable Franchise Fee is received monthly as compared to quarterly receipts in 2006. "'2007 Breakdown provided by the State of Virginia Tax Department Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator ACTION NO ITEM NUMBER ~---"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: March 11, 2008 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of February 29, 2008. SUMMARY OF INFORMATION: GOVERNMENT: SUN"TRUST/ALEXANDER KEY 49,781,103.78 SUN"TRUST/ALEXANDER KEY CONTRA (2,030,672.99) SUNTRUST SECURITIES 6,001,789.42 SUN"TRUST SECURITIES CONTRA 144,894.19 53,897,114.40 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION 6,826,392.71 6,826,392.71 MONEY MARKET: BRANCH BANKING & TRUST 2,244,228.13 SALEM BANK & TRUST 1,221,234.91 SUNTRUST/ALEXANDER KEY 30,573,617.80 SUN"TRUST SECURITIES 4,808,387.01 SUNTRUST SWEEP 3,117,746.75 WACHOVIA 2,616,492.59 44,581,707.19 US-TREASURY BILLS/NOTES: SUNTRUST/ALEXANDER KEY TOTAL 0.00 0.00 105,305,214.30 03/05/08 ~n~tn#~ of ~Zutt~uke ~ r.~ ~F ROAN kF F z _~ ~ 2 a` 838 DECLARING THE MONTH OF MARCH 2008 AS PURCHASING MONTH IN THE COUNTY OF ROANOKE WHEREAS, the purchasing and materials management professions play a significant role in the efficiency and effectiveness of both government and business; and WHEREAS, purchasing and materials management professionals, through their combined purchasing power, spend billions of dollars every year and have a significant influence upon economic conditions throughout the world; and WHEREAS, the National Institute of Governmental Purchasing, Inc. (NIGP), the Virginia Association of Governmental Purchasing (VAGP), and other professional purchasing associations throughout the world engage in special efforts, during the month of March, to inform the public about the importance of the role played by the purchasing profession in business, industry, and government. NOW, 'THEREFORE WE, the Board of Supervisors of Roanoke County, Virginia, in recognition of the achievements of purchasing and materials management professionals, do hereby proclaim the month of March 2008 as PURCHASING MONTH, and call its significance to the attention of all citizens; and FURTHER, the Board expresses its appreciation to the Roanoke County Purchasing Department for its dedication to promoting ethics in public purchasing and saving tax dollars through economical buying. Wanda G. Riley, Clerk ~.~...-9 ~ ~ a. Richard C. Flora, Chairman ~hu~ ~~. Cc's Michael W. Altizer, Vice-Chairman 713. "e~~ ~~ Joseph B. "Butch" Church oseph P. McNamara ~~~ Q m~ Charlotte A. Moore ~- ~ ACTION NO. ITEM NO. ~~ ~ ~ ~- AT A REGULAR MEE"PING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRA"I"ION CENTER MEETING DA'Z'E: March 11, 2008 AGENDA ITEM: General overview of School Budget and Capital Improvement Plan by the Superintendent and School Board SUBMITTED BY: Elmer C. Hodge ~~^^'~~'' 7%'~~ County Administrator SUMMARY OF INFORMATION: Dr. Lorraine Lange and members of the School Board will present a general overview of the School Budget and Capital Improvement Plan. ACTION NO. I"fEM NO. ~ ~' AT A REGULAR MEETING OF "fHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS"fRA"PION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 11, 2008 Work session for presentation of the Fiscal year (FY) 2008-2009 Capital Improvement Program (CIP) and remarks from the CIP Review Committee Brent Robertson Director of Management and Budget Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a work session to present the FY 2008-2009 Capital Improvements Program and to hear the results and recommendations of the Capital Improvements Program (CIP) Citizens Review Committee for capital planning for FY 2009- 2013. The committee began their process in October by agreeing on procedures, objectives, guiding principles, and evaluation criteria. Work continued through the fall and winter with 'the committee hearing presentations on submitted capital needs and to view requests for capital upgrades and replacements. A report outlining the committee's prioritization of capital needs and recommendations has been finalized. "this time has been set aside to review the final report of the committee and to discuss the findings and recommendations with committee members. ~Dipttp Of ~Od1t0~C FY2008-2009 Capital Improvement Program (CIP) Review Committee Evaluation and Reco~n~nendations Mach 2008 Roanoke County CIP Review Committee Table of Contents Committee Appointments ......................................................................................... 1 IL Capital Project Recommendations Capital Project Prioritization ........................................................................ 2 Project Score Summary - By Category ..................................................... 4 Recommendations ............................................................................................ 6 III. Appendix Committee Goal & Objectives ..................................................................... Al Project Evaluation Criteria ............................................................................ A2 Evaluation Scoring Factors ........................................................................... A3 Project Specific Comments ........................................................................... A4 Roanoke County CIP Review Committee Committee Appointments In developing the FY2009-2013 Roanoke County CIP, the Board of Supervisors approved a CIl' Review Committee comprised of Board-appointed representatives for each magisterial district and members of County-appointed commissions and boards. This unique approach allows a diverse perspective in reviewing and prioritizing capital needs that exist throughout the county. The FY2008-2009 CIP Review Committee is comprised of the following appointed members: Appointment: Representing: Mr. Brian Hooker Catawba Magisterial District Mr. Michael Jeffrey Cave Spring Magisterial District Mr. Steven A. Campbell Hollins Magisterial District Mr. Charles Wertalik Vinton Magisterial District Mr. Wes Thompson Windsor Hills Magisterial District Vacant Economic Development Authority Mr. James Nelson Library Board Mr. David Holladay Planning Commission Ms. Debbie Clark Public Safety Mr. Roger Falls Parks and Recreation Commission Facilitated by Roanoke County Staff: Mr. W. Brent Robertson Director, Management and Budget Mr. Jimmy Lyon Budget Analyst 1 Roanoke County CIP Review Committee Capital Project Prioritization During development of last year's CIP (FY2008-2012) the Board of Supervisors adopted a listing of "approved" projects that were scheduled over the 5 year planning period and tentative funding was identified for each project. This year's Committee (FY2008-2009) was made aware of these projects and received status updates, but did not include the projects in the prioritization process. Therefore, these projects represent priorities of the Board of Supervisors; not necessarily the Committee's priorities. These approved projects are reported as Previously Approved Projects. The Committee prioritized all other capital project requests by applying a set of evaluation criteria to each individual project. After scoring was completed by committee members, each project's average score was calculated and listed in numerical order with the highest score representing the greatest priority. The Level 1 projects represent capital needs that have the highest perceived community value, but have no identified funding associated with them. Succeeding levels were determined by grouping projects together that had successively lower scores; therefore, a lower perceived priority. The Committee's recommendations on capital priorities are as follows: Average Total Total Capital Department -Project Score Cost Previously Approved Projects: Community Development: VDOT Revenue Sharing $5,000,000 Economic Development: Center for Research & Technology $2,000,000 Economic Development: North County Business Park $2,000,000 Fire & Rescue: North County Station $4,200,000 General Services: New County Garage $7,700,000 Information Technology: Network Infrastructure Upgrade $2,100,000 Information Technology: Replacement of HP3000 $250,000 Library: South County Library $17,500,000 Parks & Recreation: Multi-Generational Center $30,259,852 Public Safety: 800 MHz Radio System Upgrade $9,082,780 Sheriff: Renovations to Local Jail $2,500,000 Level 1 Projects: Parks & Recreation: Greenways & Trails 69.1 $15,878,707 Library: Glenvar Library Expansion 67.5 $5,993,700 Library: ML Pleasant Library Renovation 66.5 $3,325,750 Community Development: Regional Storm Water Management & Flood Control 652 $7,500,000 Police: Criminal Justice Training Facility 64.8 $3,600,000 Fire & Rescue: New Oak Grove Station 64.5 $4,150,000 Fire & Rescue: MDT Computer System 64.1 $212,750 Parks & Recreation: Land for Passive Recreation 62.4 $9,000,000 Information Technology: Enterprise Storage and Backup 62.3 $826,106 Information Technology: Upgrade & Redesign of County Internet & Intranet 62 $246,575 Parks & Recreation: Green Hill Park 61.1 $4,098,300 Fire & Rescue: New Hanging Rock Station 60.4 $4,375,000 2 Level 2 Projects: Parks & Recreation: Sports Lighting Replacement 59.8 $1,460,000 Police: South County Police Precinct 59.5 $360,000 General Services: New Public Service Center 59.1 $12,000,000 Library: Vinton Library Renovation 57.8 $4,988,735 Parks & Recreation: Brambleton Center 56.3 $500,000 Parks & Recreation: Walrond Park 55.9 $715,000 Parks & Recreation: Arnold Burton Softball Complex 55.9 $300,000 Parks & Recreation: Vinyard Park Phase III 55.9 $545,000 Information Technology: Enterprise Security Project 55.1 $300,000 Leve13 Projects: Parks & Recreation: Whispering Pines Park 53.8 $435,000 Fire & Rescue: Station Renovations 53.4 $524,535 Fire & Rescue: Masons Cove Bunk Room Addition 53.4 $325,000 Information Technology: Wi-Fi `Hot Spots' Expansion 53.1 $854,000 Police: Bomb Disposal Uiut 52.5 $165,000 Parks & Recreation: Taylor Tract Park and Trail System 52.5 $629,500 Information Technology: Microsoft Exchange Project 52.4 $500,000 Parks & Recreation: Camp Roanoke 52 $267,500 Infornation Technology: Email Archiving, Retention and Recovery 51.8 $104,800 Library: Bent Mountain Library Expansion 49.4 $265,680 Parks & Recreation: Hollins Park 48.5 $335,000 Information Technology: Voice Over IP System 47.3 $1,301,491 General Services: Parking Garage 46.6 $5,200,000 Fire & Rescue: Station Fuel Control System 44.3 $145,000 Parks & Recreation: Spring Hollow Reservoir 37.3 $3,234,000 3 Roanoke County CIP Review Committee Project Score Summary - By Category Department: Project Public Safet Average Total Total Capital Score Cost Police: Criminal Justice Training Facility 64.8 $3,600,000 Fire & Rescue: New Oak Grove Station 64.5 $4,150,000 Fire & Rescue: New Hanging Rock Station 60.4 $4,375,000 Police: South County Police Precinct 59.5 $360,000 Fire & Rescue: Station Renovations 53.4 $524,535 Fire & Rescue: Masons Cove Bunk Room Addition 53.4 $325,000 Police: Bomb Disposal Unit 52.5 $165,000 Technolo~v Fire & Rescue: MDT Computer System 64.1 $212,750 Information Technology: Enterprise Storage and Backup 62.3 $826,106 Information Technology: Upgrade and Redesign of County Internet and 62.0 $246,575 Information Technology: Enterprise Security Project 55.1 $300,000 Information Technology: Wi-Fi `Hot Spots' Expansion 53.1 $854,000 Information Technology: Microsoft Exchange Project 52.4 $500,000 Information Technology: Email Archiving, Retention and Recovery 51.8 $104,800 Information Technology: Voice Over IP System 47.3 $1,301,491 Fire & Rescue: Station Fuel Control System 44.3 $145,000 Quality of Life Parks & Recreation: Greenways & Trails 69.1 $15,878,707 Library: Glenvar Library Expansion 67.5 $5,993,700 Library: Mt. Pleasant Library Renovation 66.5 $3,325,750 Parks & Recreation: Green Hill Park 61.1 $4,098,300 Parks & Recreation: Sports Lighting Replacement 59.8 $1,460,000 Library: Vinton Library Renovation 57.8 $4,988,735 Parks & Recreation: Brambleton Center 56.3 $500,000 Parks & Recreation: Vinyard Park Phase III 55.9 $545,000 Parks & Recreation: Arnold Burton Softball Complex 55.9 $300,000 Parks & Recreation: Walrond Park 55.9 $715,000 Parks & Recreation: Whispering Pines Park 53.8 $435,000 Parks & Recreation: Taylor Tract Park and Trail System 52.5 $629,500 Parks & Recreation: Caimp Roanoke 52.0 $267,500 Library: Bent Mountain Library Expansion 49.4 $265,680 4 Roanoke County CIP Review Committee Project Score Summary - By Category Average Total Total Capital Department: Project Score Cost Parks & Recreation: Hollins Park 48.5 $335,000 Parks & Recreation: Spring Hollow Reservoir 37.3 $3,234,000 Service Infrastructure Community Development: Regional Stonn Water Management & Flood 652 $7,500,000 Parks & Recreation: Land for Passive Recreation 62.4 $9,000,000 General Services: New Public Service Center 59.1 $12,000,000 General Services: Parking Garage 46.6 $5,200,000 5 Roanoke County Capital Improvements Program (CIP) Review Committee Recommendations Long-term capital planning and the need to fund capital assets essential to the well-being of the community are two of the most important functions undertaken by local government. Advantages of formal capital programming include focusing attention on community goals and financial capability, improving public awareness, avoiding the waste of resources, and helping to ensure financial stability. Service quality can be maintained only if governments are committed to keeping their capital assets current and in good condition. In order to implement an effective capital plan, the CIP Review Committee discussed and reached a consensus regarding several capital planning options that should be considered by the Board of Supervisors and staff. Capital Maintenance It is the consensus of the Committee that the maintenance and upkeep of capital assets must be a priority for the County in order to protect prior investments of tax dollars and to ensure adequate delivery of services is maintained. With increasing demand for services, inflation, and relatively flat operating budgets it is easy to defer maintenance; however, neglecting key maintenance needs in the short-term will inevitably result in more costly and disruptive maintenance in the long-term. It is the Committee's opinion that Roanoke County should consider increasing funding for capital maintenance needs throughout the county. Over time, this increased attention will lessen the burden of funding required for Capital Improvement Program projects and provide better and more consistent services to the citizens. Capital Project Operating and Replacement Costs The County has recently completed several significant capital projects. In addition, the County is currently in the advanced planning stages of several other significant capital projects that have a long-range impact to both county finances and services provided to the citizens. While these projects have very visible direct costs, such as real estate acquisition, construction, and operations, it is important not to lose sight other less obvious costs. As mentioned above, adequately funding the cost of maintaining a capital investment cannot be overstated. Painting, minor repairs, roofing, fixture replacement, updating equipment, etc. are very important to maximizing the asset's life and utility. In addition, major systems (HVAC, electrical, water/sewer, etc.) and other major structural components of many capital assets will eventually need replacement or upgrade. From a planning perspective, it would be prudent to make allowances for these futures costs over the life of the assets by setting aside funds for future use. Appendix Roanoke County CIP Review Committee Goal & Objectives Committee Goal The CIP Review Committee is a collaborative group established to evaluate and prioritize identified capital projects from a community perspective based upon countywide priorities articulated by the Board of Supervisors. Committee Objectives 1. To be acquainted with the history of the County of Roanoke's Capital Improvement Program and the proposed process for the development of the CIP. 2. To become familiar with countywide capital needs identified by department heads through the review of proposals, participation in site visits, and interviews as needed. 3. To evaluate submitted capital projects based on criteria that support the County's mission and guiding principals. 4. To make recommendations on capital planning for the Board of Supervisor's consideration by February 2008. al Roanoke County CIP Review Committee Project Evaluation Criteria Providing effective and efficient services and improving the quality of life of its citizens is the County of Roanoke's mission and the foundation of the Capital Improvement Program (CIP). The Capital Improvement Review Committee has identified the following Guiding Principles for evaluating and prioritizing capital project requests in making recommendations to the Roanoke County Board of Supervisors. These principles are based on the stated priorities and approved plans of the Board of Supervisors. These principles are presented in no particular order of importance, as individual perspective will influence the relative value of each principle when compared to one another. The Guiding Principles are as follows: • Provide effective and efficient governmental services to the citizens. • Enhance public health, safety, and/or welfare issue(s). • Promote the safety and security of our citizens while at home, at work, and at play. • Consider solutions that extend beyond the County's boundaries in meeting future challenges. • Use public investment as a catalyst for economic growth in a manner consistent with the Community Plan. • Safeguard the environment and natural beauty for present and future generations. • Maintain and sustain effective land use planning. • Maintain or enhance cultural, recreational, educational, and social opportunities for all citizens. • Protect existing investment in facilities and infrastructure that are vital in delivering fundamental services to our citizens. • Anticipate future facility and infrastructure needs to best leverage capital resources of the community. • Comply with applicable state and federal mandates. A2 County of Roanoke FY09-13 CIP Evaluation Scoring Sheet Department: Project: Points (1-10): Improve Public Safety or Public Health: Does the project address public safety, life protection, health, and welfare issues that benefit our citizens? Does the project mitigate an existing or potential liability issue. Impro>>e Public Quality of Life: Does the project directly address a major demand or meet a community obligation for cultural, social, educational or leisure services? Legal Requirements: Is the project required by law, regulation or mandate from local, state, or federal government? Economic Development Impact: Does the project directly or indirectly increase net community wealth/resources? Increases Tax or Fee Revenue: Does the project directly increase County's recurring revenues? Enhances Existing Ser7~ices: Does the project maintain or enhance existing service levels that are at risk without the project? Benefit/Cost Factor: Does project implementation produce a community benefit that exceeds investment of resources or will the project generate resources/investments from outside sources (grants, donations, etc.)? Address Obsolescence: Does the project address requirements for asset replacement, due to age and wear, that supports essential services or addresses the need for a new or changing service demand? Investment to Reduce Future Costs: Will investment in the project reduce/contain increased expenditures at a future date? Extent of Service Area: Does the project benefit a large population (i.e. a project that benefits a larger population/area will have greater value than a project that benefits a smaller population/area)? Project Supports Existing County Plans or Policies: Is the project directly referenced in existing county plans or policies as a priority? Urgency of Need: Does the project meet an urgent need? Other Comments: A3 Roanoke County CIP Review Committee Committee Member Comments by Department/Project Parks & Recreation: Greenways & Trails Average Total Score: 69.1, Level 1 • Greenways & Trails was the number one requested in the Master Plan survey and in outline. The trails can be developed over a period of time with land acquisition, grants and land donations. Greenways and Trails are strong points for economic development. • We need to push for maintenance of the land and properties we already have in the Parks and Rec system before expanding the system. • This project is at the top of the list insofar as quality of life in Roanoke County is concerned. The County is a very handsome area and needs to be kept that way, this project will accomplish that. • I believe the Greenway Project is one of the most important projects to improving the quality of life in Roanoke County and the Valley. I believe this is more of a need than rnnnerous other projects that are be>llg proposed and suggested. I would like to see more progress in this area. We seem to be talking about it a lot as the years slip away. Library: Glenvar Library Expansion Average Total Score: 67.5, Level 1 • Having visited the Glenvar Library I fully understand the need for expanded facilities in a growing area. For the Glenvar area not only for students but for the senior and retired citizens at Richfield Retirement Center. I believe this is an urgent need. • Old style libraries and layouts are being outgrown. • This should have been taken care of a long time ago. • The County is literally throwing away money-rental income-by not having a facility large enough to accoimnodate meetings. This was a tier one item last year and certainly hasn't diminished in value since then. Library: Mt. Pleasant Library Renovation Average Total Score: 66.5, Level 1 • This project shocks me in a district formally represented by Harry Nickens, a former educator in the Vinton district. I don't understand the negligence of the Board of Supervisors nor the Librarian of Roanoke County. There is far amore need for the facilities at Glenvar, Mt. Pleasant, Bent Mountain and Vinton than for the super palace in South County. This need is urgent again for the youth and senior citizens in the Mt. Pleasant area. • Worst Library site in the county • A lot of "ifs" surrounding j oint venture with Franklin County -need to be addressed before proceeding with too many plans. • This is another tier one item from last year. An excellent location was found for the new library but was, VERY unfortunately, killed by the thoughtless negativism of just two individuals. Franklin County is evidently still interested in a joint venture; this project should move forward before the Library Board of that county loses interest. Community Development: Regional Storm Water Management & Flood Control Average Total Score: 652, Level 1 • This should be done whenever imatching state or federal funds are available • State mandates keep rising with out funding. • This project was a tier 1 item last time around and has by no means dimminished in nnportance. It affects virtually the entire County and needs to be kept at the top of the list. A4 Police: Criminal Justice Training Facility Average Total Score: 64.8, Level 1 • While I support this project whole heartedly, I do not support the project on the proposed Kessler Road property and will speak to that if requested. I have too much respect and concern for all the safety and welfare for our law enforcement and fire and rescue personnel to support the mentioned location. There are other sites in the Catawba, Vinton or North County areas that are more suitable. • You need to show this saves $ over existing private compairy • Possible sites should be explored for alternative sites. Jo>17t venture with other surrounding localities or long term leased facility may be feasible. • This training facility would enhance the already strong bond between our Public Safety Departments and allow for shared services, and reduction of operating costs for >lldividual departments. It may also provide for some income to the County ill the form of user fees from other municipalities. • This project has definitely come of age. Use of land already owned by the County is a big plus, and tuition and other probable income are also helpful to offset operating costs. Fire & Rescue: New Oak Grove Station Average Total Score: 64.5, Level 1 • While comments were made by Chief Simon about the cooperation between Salem and Roanoke County about a joint venture about this project I don't agree this year knowing something about policies in Salem with a new manager, a new mayor and possibly new elected officials. • Future needs should justify study to locate available land for future building. • As Keagy Village develops there is additional incentive to move forward with the Oak Grove Station. • Where this station will be locate needs to be addressed now so that it can be up and running the next two years. Response times out of closest station (Cave Spring)to this new station's coverage area are already slower than they would like. Biggest impact on response times will be seen at night and on weekends when 24 hour staffing will provide quicker response than current volunteer coverage from Station 3, "Second due" response time will also be shortened by using Station 3, as opposed to Back Creek, Clearbrook or Salem at present. 2 acre buffer between Keagy Village and residential area should be explored to see if that is a suitable location, Other possibilities on the 419 corridor are extremely limited with the rapid growth in that area. If something other than Keagy Village must be considered, it needs to be dealt with now while there is still land available. Ideal location is on 419, or within a block of 419, to reduce residential impact. • I don't feel there has been any increase in this project's urgency since our last evaluation. Fire & Rescue: MDT Computer System Average Total Score: 64.1, Level 1 • Having had first hand experience with Fire and Rescue with the high efficiency within the last four years I recormnend this project to continue to develop and maintain the high quality of services currently provided. • The use of state of the art computer aid devices to enhance communications and service support is critical to fast response. • The improved communication this system will provide should be considered a priority in an effort to provide the best possible planning and service we can. Information to responders ahead of arrival is critical not only to the safety and efficiency of those responders, but also to the recipients of their • This project is very "cool" and definitely has considerable value in that it saves time and provides needed info for on-scene responders. Nevertheless, I think there are other projects that are more urgently needed right now; this one needs to wait its turn a couple of years. • I believe this is needed now. A5 Parks & Recreation: Land for Passive Recreation Average Total Score: 62.4, Level 1 • The PR&T master plan reveals the need for land for passive recreation. • I am not in favor of purchasing additional lands until we figure out how to maintain the ones we have. • This was a tier one item last year and shouldn't be downgraded. Land will never be lower-priced than it is now. Information Technology: Enterprise Storage and Backup Average Total Score: 62.3, Level 1 • My coimnents on the Network hlfrastructure Upgrade project apply to this project also (can't avoid computers' importance in practically every phase of our lives). Additionally, this item has now been spread out over five years instead of being lumped into a single swn. Better affordability is the result. Information Technology: Upgrade and Redesign of County Internet and Intranet Average Total Score: 62.0, Level 1 • I don't think we have a choice on this one. Parks & Recreation: Green Hill Park Average Total Score: 61.1, Level 1 • This site is the PR&T major event site. The amenities will make this a major sports complex with a proposed amphitheater for larger events. Fire & Rescue: New Hanging Rock Station Average Total Score: 60.4, Level 1 • I support this prof ect but once again working in cooperation with the current Salem Council is questionable. I suggest placing this cooperative on hold until we have an opportunity to work more closely with a new Salem Mayor, City Manager and a new City Council. I suggest reconsideration in 2009-2010. • Need for additional employees seems excessive • Proposed station could be a joint staffing site like Read Mt. The surrounding area and 81 deems this area as needed by several surrounding governments. • Acquisition of land for this project is essential now while the land is still available and before it escalates in price. Having the land available will expedite the project once it receives complete funding. • The Hanging Rock community is vast area- anything we can do to help >lnprove citizen services should be implemented. Parks & Recreation: Sports Lighting Replacement Average Total Score: 59.8, Leve12 • Older light systems are inefficient, waste energy and with component failure, can be dangerous. • Why isn't this project funded under routine maintenance? This is something that should be done on an ongoing basis so as not to end up being a capital cost. • I've personally experienced, and I'm sure most of the other Committee members have also experienced, the inadequacy of the lighting on many of the County's sports fields. Additional light emplacements and replacement of old fixtures with new, more efficient ones will make a big, noticeable difference. Police: South County Police Precinct Average Total Score: 59.5, Leve12 • This site would shorting travel time from Cove Rd and have another site to secure paper work allowing more tune for service. This site could be staged in the South County in any possible surplus building or shared with another agency. • This facility could be located in the existing Maiil Library building once it is vacated, thus reducing A6 the cost of the project through land acquisition. • This project was a tier 2 item in last year's evaluations and should remain at that level. Significant comments last year centered around making use of a surplus building; this should still be considered. General Services: New Public Service Center Average Total Score: 59.1, Leve12 • The General Services personnel need and deserve a better facility. We the citizens need safer location of essential services. • Facility should be build in a central location that is accessible to 81,%8' or close access to the Transfer Station. • There is no doubt this prof ect needs to be undertaken, but how and where is so very contingent on a domino effect. This property would lend itself well to the Police Academy if the decision is made to build the Public Service Center elsewhere, increasing the cost of this project perhaps, but lowering the cost of the other. Library: Vinton Library Renovation Average Total Score: 57.8, Leve12 • From the report from the Library staff, there is a need to renovate the Vinton library for better parking, abetter reading room and a need for a better supervised library staff. East county is growing. There is a need in East County to emphasize the ecology and history and literature about the Blue Ridge Parkway. While I do not feel as strongly about Vinton as I do neglected ML Pleasant, I do believe renovation is needed. • Site is land locked. Very busy site. Parks & Recreation: Brambleton Center Average Total Score: 56.3, Leve12 • This is a old building that has been remolded a little at the tune. Requires a lot of maintenance. • The Brambleton Center is pretty heavily used and is a valuable asset for the area it serves. The updates in this project will bear good fruit. Parks & Recreation: Walrond Park Average Total Score: 55.9, Leve12 • Needed. • Paving should be covered under maintenance, not improvement. Parks & Recreation: Arnold Burton Softball Complex Average Total Score: 55.9, Leve12 • This venue is heavily used for tournament that bring in a lot of out of town visitors that subscribe to local lodging and restaurants. • Five million dollars of income for the greater Roanoke area says it all. The cost of this project is a drop in the bucket, by comparison. Parks & Recreation: Vinyard Park Phase III Average Total Score: 55.9, Leve12 • I highly support this project. • This park is heavily used by rec teams, School teams, travel teams for tournaments as well as leisure activities. It is also used as a Handicap fishing site. A maintenance shop would lessen the continual moving equipment from other sites daily. • It's a large park and a big asset for the northern part of the County. It deserves to have all the amenities needed for such a facility. A7 Information Technology: Enterprise Security Project Average Total Score: 55.1, Leve12 Parks & Recreation: Whispering Pines Park Average Total Score: 53.8, Leve12 • Developing additional regulation soccer fields for this growing sport is essential. • The septic field and service facilities need to be completed first. I suggest funding those items this year and funding the rest next year. Fire & Rescue: Station Renovations Average Total Score: 53.4, Leve12 • Without much coimnent. There are greater needs at this time. I suggest resubmitting in 09-10. • We need to take care of our existing infrastructure. • Most of the request are from poor maintenance. Some issues could be bidding strategy of lowest price and not longer life product that can be upgraded. • Ongoing maintenance needs to be completed in a timely fashion to prevent increased costs for delayed projects. Delayed maintenance in these incidences has built up to the point that they are now being treated as capital costs, and this should not be. There should be an ongoing maintenance budget to address these needs • This project really hasn't changed since last year's evaluations; it's still a bunch of repairs...but the need for them has increased due to another year's worth of wear and tear on the facilities. These probably won't ever be done under the operational budget, and we should keep these facilities in good shape rather than let them get worse. Fire & Rescue: Masons Cove Bunk Room Addition Average Total Score: 53.4, Level 2 • While I support this project I do not see it as a priority this budget period. • There should be a way to address inadequacy of living quarters short of authorizing a $325,000 project. • We have expected our first responders to function on minimal conditions for too long. Adequate accommodations for 24 hours staffing is essential to the provision of continued quality response and care. • We really need to fix up this bunkroom. It looks more cramped than a WWII submarine's interior. • The bunk room needs to be replaced. It is tough to ask our firefighters to work in such conditions. Information Technology: Wi-Fi `Hot Spots' Expansion Average Total Score: 53.1, Level 2 • Should enhance county services with ability to access information in more areas. • Absolutely essential as we move into the future • This is a "nice to have" item and should be added to IT capabilities in the not-too-distant future, but there are other projects of greater priority now, and dollars can go only so far. Police: Bomb Disposal Unit Average Total Score: 52.5, Leve12 • While I support this project I strongly believe also training the community resource people as first responders along with designated school personnel to determine a need to call in a squad. • This needs to be a regional project with surrounding areas governments to share training and cost. • In today's hostile environment, I think it's imperative we have our own unit and avoid the potential for delayed response from an outside agency. That could really put life and property in jeopardy. • This is still a "nice to have" item and should be done on a regional basis. A8 Parks & Recreation: Taylor Tract Park and Trail System Average Total Score: 52.5, Leve12 • The nature trail will enhance the new library and provide accessible wildlife and wetlands studies for surrounding elementary school students as well as passive recreation. Grants are available for part of this project. • Plans for the remaining 18 acres of the Taylor Tract should be approved to keep pace with SoCo library construction. • I'm in favor of developing this project in conjunction with the building of the new library, bridging the "gap" between that facility and the area schools and recreational areas. Tlus areas could actually become a "destination". Information Technology: Microsoft Exchange Project Average Total Score: 52.4, Leve12 • Absolutely needed by all departments. • Product upgrade, got to do it. • This is probably long overdue Parks & Recreation: Camp Roanoke Average Total Score: 52.0, Leve12 • This would complete Camp Roanoke back to its original spender. The Camp was resurrected by Parks and Rec and is nu~ning at full potential with a good reputation. • Developing this camp as a "destination" to increase totrrism should be a priority Information Technology: Email Archiving, Retention and Recovery Average Total Score: 51.8, Leve12 • Without comment. • This new item reflects the increased intrusion of government into our lives; yet it's unavoidable in the litigious world we live in. Fortunately, it's one of the smallest overall dollar amounts we're dealing with and is further mitigated by being spread out over several years, so we should just do it and have it out of the way. Library: Bent Mountain Library Expansion Average Total Score: 49.4, Leve13 • The Bent Mountain area is growing. People are moving up on the mountain. Yes people from Floyd County will be using the expanded library more if adequate parking and an adequate room is provided. The county once again addressed the South County Library before prioritizing the needs of Vinton, ML Pleasant and Bent Mountain. I don't understand! Parks & Recreation: Hollins Park Average Total Score: 48.5, Leve13 Information Technology: Voice Over IP System Average Total Score: 47.3, Leve13 • I can't support the justification for this project at this time considering other more important needs in General Services and Library facilities. • This seems more like a want than a need, especially at $1,300,000 • Could j oin with school system to utilize their fiber optics lines General Services: Parking Garage Average Total Score: 46.6, Leve13 • Available sites are to far away from buildings serviced. Closest set At Thompson Memorial is not for A9 sale and is steel in Salem. Possible relocation of services. • Pin not happy with the fact that it's several blocks away from where it is needed, but perhaps that is the only realistic location for it. • County employees shouldn't have to pay for parking as part of going to work. Although the proposed garage isn't quite as close to work locations as we'd like, it will be a big plus in keeping employees happy with their job enviromnent. Fire & Rescue: Station Fuel Control System Average Total Score: 44.3, Leve13 • I am not as enthusiastic about this project as I am about Libraries or the MDT program but I do support it. • A county wide fuel control system should be studied to see if the equipment and control measures could be economized by county wide bidding. • Preventive maintenance is critical for all apparatus and this program would allow better control of that. • The tremendous increase in vehicle fuel costs since last year's evaluations make this project much more significant than it was then. These fuel costs won't go down, so it seems VERY sensible to take care of this need NOW and protect the County's fuel. Parks & Recreation: Spring Hollow Reservoir Average Total Score: 37.3, Level 3 • Not needed. There are far more important needs for our revenues. • I would prefer to see more information on just how much development will be allowed by the Health and Water Authority prior to backing this project. We could be putting money into something that does not have a lot of feasibility. • I think this project needs to be saved for later. There's just no pressing need for this project to be done now. A10 QCOUtItp Of ~OdtlO~E Capital Improvement Program (CIP) Fiscal Yeas 2009 - 2013 DRAFT DRAFT CIP Project Detail FY2OO9-2013 Table of Contents Economic Development ........................................................................................................................................1 Center for Research &Technology ................................................................................................................. l North County Business Park ...........................................................................................................................4 Sheriff ...................................................................................................................................................................6 Renovations to Local Jail ................................................................................................................................6 Fire &Rescue ........................................................................................................................................................8 North County Station ...................................................................................................................................... 8 New Oak Grove Station ................................................................................................................................10 Masons Cove Bunk Rooin Addition .............................................................................................................12 New Hanging Rock Station ...........................................................................................................................14 MDT Computer Systein ................................................................................................................................16 Station Fuel Control System .........................................................................................................................18 Station Renovations ......................................................................................................................................20 Police ................................................................................................................................................................... 22 Criminal Justice Training Facility ................................................................................................................. 22 South County Police Precinct ........................................................................................................................ 24 Boinb Disposal Unit ...................................................................................................................................... 26 Community Development ..................................................................................................................................28 VDOT Revenue Sharing ............................................................................................................................... 28 Regional Stonn Water Mgt/Flood Control .................................................................................................... 29 General Services ................................................................................................................................................. 31 New County Garage ...................................................................................................................................... 31 New Public Service Center ........................................................................................................................... 33 Parking Garage .............................................................................................................................................. 35 Library ................................................................................................................................................................ 37 South County Library .................................................................................................................................... 37 Glenvar Library Expansion ........................................................................................................................... 39 Mt. Pleasant Library Relocation ................................................................................................................... 41 Vinton Library Relocation ............................................................................................................................ 43 Bent Mountain Library Expansion ................................................................................................................ 45 Parks &Recreation ............................................................................................................................................ 47 Multi-Generational Center ............................................................................................................................ 47 Greenways & Trails ...................................................................................................................................... 49 Taylor Tract Park & Trail System ................................................................................................................. 52 Land for Passive Recreations ........................................................................................................................ 54 Sports Lighting Replacement ........................................................................................................................ 56 Green Hill Park ............................................................................................................................................. 58 Whispering Pines Park .................................................................................................................................. 60 Walrond Park ................................................................................................................................................ 61 Arnold Burton Softball Complex ..................................................................................................................63 Brainbleton Center ........................................................................................................................................ 65 Hollins Park .................................................................................................................................................. 67 Vinyard Park Phase III .................................................................................................................................. 68 Cainp Roanoke .............................................................................................................................................. 69 Spring Hollow Reservoir .............................................................................................................................. 71 DRAFT CIP Project Detail FY2OO9-2013 Table of Contents Information Technology .................................................................................................................................... 72 800MHz Radio System Upgrade .................................................................................................................. 72 Network Infrastructure Upgrade ................................................................................................................... 74 Replacement of HP3000 ............................................................................................................................... 76 Email Archiving, Retention and Recovery ................................................................................................... 78 Upgrade & Redesign of County Internet & Intranet ..................................................................................... 80 Enterprise Storage and Backup ..................................................................................................................... 82 Enterprise Security Project ............................................................................................................................ 84 Wi-Fi `Hot Spots' Expansion ........................................................................................................................ 86 Microsoft Exchange Project .......................................................................................................................... 88 Voice Over IP System Project ....................................................................................................................... 90 Economic Development Center for Research and Technology Description: The Center for Research & Technology (CRT) is in the tenth year of ownership. The early years of the Center's development included planning initiatives, community meetings and the construction of infrastructure improvements needed to market the property. The official Grand Opening of the Center occurred in 2000, celebrating the initial completion ofpaved entrance roads, a graded site and infrastructure serving Phase I of the Center. Additional improvements followed, including the extension of a natural gas line and three-phase power into the center based upon the location of the first tenant, Novoaymes Biologicals. A storm water drainage engineering plan was initiated, and water and sewer lines were extended to the Novoaymes site. The Paving of Corporate Circle was also completed based upon the location of Novozymes. The reconstruction and paving of Glenmary Drive from Dow Hollow Road to the main entrance of CRT was then completed, as well as construction of the Glenmary Drive Visual Enhancement Landscaping Proj ect and the installation of street lights and permanent signage along the main entrance road and Corporate Circle. Grading was completed on the second site within Phase I and a regional storm water management facility designed to serve Phase I was constructed. The Economic Development Authority purchased a strategically located twenty five acre parcel adjacent to the CRT thus increasing the total acreage of the Park and creating a buffer between the developing areas of CRT and the adjoining residential neighborhood. In the future this land could be used for development purposes as well as a right of way for the future Dow Hollow Road Extension. Soon after, Tecton Products became the second tenant in the park occupying a new 75,000 square foot manufacturing facility and creating 80 new well paying jobs. The Economic Development Department recently completed a community outreach process that resulted in a revision to the Master Plan for the future development of the CRT. Hill Studio and Thompson Litton Engineers acted as consultants to the County whereby a new "road map" for development was created to guide the future of the park This process included a detailed analysis of existing infrastructure with recommendations for future improvements, as well as identifying future sites available for development. Currently a $3.Sm construction Proj ect is underway in the Center which includes building a new roadway with all necessary utilities and amenities to the Phase II area of the park. It also includes the grading of three additional sites which will be serviced by the new road and ready for marketing to prospective companies in spring '09. Future construction and improvement plans include: * Continuation of grading the individual sites within Phase I and Phase II of the project. * Ongoing maintenance of roadway and grounds including snow removal, mowing and care of vegetation * Additional landscaping enhancements along entrances and roadways * Utility extensions and additional street light installations as Glenmary Drive and Corporate Circle are extended * Rights of way acquisition for the Dow Hollow Road extension * Preliminary design for the Dow Hollow Road extension * Construction of the Dow Hollow Road extension DRAFT -1- Economic Development Center for Research and Technology Marketing plans include: * Concentrated staff participation in regional organizations and programs such as the New Century Technology Council, the Roanoke Valley Alleghany Regional commission and the New Century Venture Center * Building more strategic relationships with developmental partners such as the RVEDP and VEDP. * Staff participation in marketing missions/trade shows for specific targeted industries * Emphasis on the existing business and retention program for expansion into CRT * Strengthening the relationship with Virginia Tech and the Virginia Tech Corporate Research Center * Ongoing improvements to the Economic Development web site and the production of new marketing materials for use with prospective businesses * Marketing and utilization of the CRT Technology Zone, offering attractive incentives to qualifying companies Justification: This prof ect has been identified by the Board of Supervisors as a priority economic and community development project for Roanoke County. Continued improvements to the CRT are critical to the County 's preparedness and development success of the park in a highly competitive marketplace. The funding needed for park development is prospect dependent. The construction schedule is a graduated plan of action for development of the park with public and private infrastructure, roadways, and stormwater drainage. If a qualified and confirmed prospect announced its intention to locate in the park, the development and funding schedule would require readjustment according to the parameters of the project. In addition, identification of land for acquisition next to the park requires flexible funding as potential tracks become available. The location of Novozymes Biologicals and Tecton Products to CRT is validation that this prof ect is realizing the goals set forth by the Board of Supervisors when the project was initially approved. These projects represent a $22 million investment, the retention of 65 jobs, and the creation of over 100 new high paying technical j obs for Roanoke County citizens. Further, both companies are committed to significant expansions within the next 5 years. Operating Budget Impact: Operational costs require annual budgeting for maintenance of Glenmary Drive and interior roadways due to VDOT's inability to perform road maintenance in a timely and suitable manner. Budgeting for the maintenance of landscaped public areas will continue to be included in future budgets. Cost and Efficiency Impact: This prof ect will provide new tax revenue that will benefit Roanoke County in the future, in addition to providing well-paying jobs for our residents. Conformance with County Obligations: The revised Master Plan and Planned Technology Development District (PTD) was approved by the Planning Commission and Board of Supervisors in 2007. This revised Master Plan will be included in future revisions to the Comprehensive Plan. It is included in the current Economic Development Business Plan. It also furthers the goals set forth in the Regional Economic Development Strategy, which was endorsed, by the governing bodies of all Roanoke Valley jurisdictions including Roanoke County. Funding Source: Recommended funding sources for this project would be General Fund operating revenue, state funds FY2009-2013 CIP DRAFT -2- Economic Development Center for Research and Technology including VDOT industrial access funds, Governor's Opportunity Funds, or funds allotted at the discretion of the Board of Supervisors. FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $1,000,000 $0 $1,000,000 $0 $2,000,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $1,000,000 $0 $1,000,000 $0 $2,000,000 Appropriations to Date: $12,674,950 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $0 $0 DRAFT -3- Economic Development Noah County Business Park Description: Extension of Public Roadway and Utilities to a proposed new 200 acre commercial development at the intersection of Woodhaven Road and Valleypointe Boulevard. The project is being developed as a public private partnership between Roanoke County and the owner/developer, English Construction. A Performance Agreement will outline the terms and conditions of the partnership. This infrastructure will also provide access to the new Multi Generational Recreation Facility being developed by the County at the entrance to this new business park It will also open up a thirty acre site for marketing for future commercial development. Justification: Roanoke County, as an integral part of its Economic Development program, partners with private businesses to create new revenue for the County and new jobs for it's citizens. The creation of this new business park as an extension of the Vallepointe Business Park was proposed over a decade ago and the owner/developer has begun the planning phase for the project and funding must the identified to move the project forward. Operating Budget Impact: New tax revenue realized from the development will more than offset minimal operating costs that will result from the new public infrastructure in place. As new businesses are located in the park they will add new tax revenue to the Counties general fund. Cost and Efficiency Impact: This project will provide new tax revenue and new jobs to the region, thus providing long term benefits to Roanoke County and the surrounding area. Conformance with County Obligations: Complies with the Comprehensive Plan, and the new Master Plan being developed by the owner will require approval by the Board of Supervisors. Funding Source: General Operating Revenue FY2009-2013 CIP DRAFT -4- Economic Development North County Business Park FY2009 - 2013 Expenditure Summary Capital Costs FY09 FY10 FY11 FY12 FY13 TOTAL FY09-13 $500,000 $500,000 $500,000 $500,000 Future Costs Beyond 2013: None Funding FY09 FY10 FY11 FY12 $0 $2,000,000 TOTAL FY13 FY09-13 $500,000 $500,000 $500,000 $500,000 Appropriations to Date: $500,000 Associated Operating Costs FY09 FY10 FY11 FY12 $0 $0 $0 $0 $0 $2,000,000 FY13 $0 ~~ ~~ t ,~ DRAFT -5- Sheriff Roanoke County/Salem Jail Repairs and Replacement Description: The Jail was opened in 1980. Since that time there have been minor repairs to the maj or machinery in the facility. A recent Engineering Systems Condition Assessment Study by the architectural firm of Hayes, Seay, Mattern and Mattern (HSMM) concluded that "several of the building mechanical, electrical and plumbing engineering systems are in poor condition and in need of replacement or repair." Justification: According to HSMM, the cooling tower, necessary to maintain a habitable environment inside the j ail during hot weather, seems likely to catastrophically fail at any time. Also, electrical systems that, if not augmented, would allow power surges or loss of power to compromise j ail operations. There are repairs that need to be done to the HVAC systems that can either no longer meet cooling loads, or that provide inadequate ventilation. The security systems are sub-par compared to latest security needs or are old enough that replacement parts are difficult or impossible to find (this is the central control room and its functions -intercoms, cameras and recorders). Operating Budget Impact: The work that will be done on the jail facility should make the heating and cooling more efficient and will probably reduce the cost of energy to make them perform (although it is not certain until they are up and running). The longest life expectancy for any piece of equipment that needs to be replaces is 20 years. In essence, the cost savings for this prof ect has already been put off at least five years too long. Cost and Efficiency Impact: The efficiency of the new cooling tower and heat pumps should be a tremendous savings over the antiquated equipment that was put in the facility 25 years ago. The replacement of equipment will also allow the RCSO to remain in compliance with the American Correctional Association (ACA) and Department of Corrections (DOC), hopefully for the next 25 years. Replacement of control panels, door locks, cameras and wiring should enable us to make repairs on equipment that is less expensive and easier to find. Conformance with County Obligations: This jail facility, while structurally sound, will not continue to pass standards that are mandated by State Code or National Accreditation without continual updates to machinery and space. The loss of the water cooling tower would probably shut down the entire facility. The loss of service to electrical services, HVAC, door locks, intercoms, cameras and ventilation would surely have a negative impact on inmates' Life, Health and Safety issues, as well as possible loss of medical treatment, food service and safety for staff members. Funding Source: Salem is responsible for 25% of the cost of repair/replacement, but the other 75% will be the responsibility of Roanoke County. Some of the smaller repairs that were suggested by the report from HSMM will be taken care of and paid for by use of the "Dollar-a-Day" that is collected from housing of inmates. FY2009-2013 CIP DRAFT -6- Sheriff Roanoke County/Salem Jail Repairs and Replacement FY2009 - 2013 Expenditure Summary Capital Costs FY09 FY10 FY11 FY12 FY13 TOTAL FY09-13 $500,000 $500,000 $500,000 $500,000 $500,000 Future Costs Beyond 2013: None Funding FY09 FY10 FY11 FY12 FY13 $2,500,000 TOTAL FY09-13 $500,000 $500,000 $500,000 $500,000 $500,000 Appropriations to Date: $50,000 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $125,000 $125,000 $125,000 $125,000 $125,000 $2,500,000 DRAFT -7- Fire and Rescue North County Station Description: Provide a new fire and rescue public safety building, including land purchase, in the area of Plantation and Hollins Road. This would be athree-bay station to house a pumper and two ambulances. Also included would be adequate living areas such as offices, male/female sleeping/restroom/shower areas, storage areas, and meeting rooms. The Board of Supervisors has voted to approve and appropriate an increase in fee for ambulance transport schedules to repay the loan for the construction of this station and subsequent personnel costs. Justification: Roanoke County continues to see an increase in call volume in the Williamson, Hershberger, and Plantation Road corridors. The existing station is dispatched to approximately 3,000 calls per year resulting in multiple calls that the current Hollins station is unable to handle. Thus, response goals in this first run area cannot be met because of travel time to the Hollins Road/Hershberger Road corridor and due to travel time from other stations that assist. By building this station, Roanoke County will improve response times and increase service to the citizens of Roanoke County. In addition, this station will also be able to offer backup to the growing Read Mountain area. Operating Budget Impact: The operating budget would still have to be addressed; staffing projections include the addition of 3 Captain positions, 3 Lieutenant positions, 6 Paramedic/Firefighter positions and 6 Firefighter/EMT positions. Completion of this project would result in increased operational expenses. Cost and Efficiency Impact: Completion of this project would result in the reduction of reaction/response times to the citizens. Conformance with County Obligations: The addition of this station is directly related to our departmental business plan goal of providing " expedient emergency response to the community" and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Funding Source: Fee for Ambulance Transport Revenue DRAFT -8- Fire and Rescue North County Station FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $4,200,000 $0 $0 $0 $4,200,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $4,200,000 $0 $0 $0 $4,200,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $1,047,051 $1,079,504 $1,113,036 $1,147,687 $1,183,504 ~~ ~~ t ,~ DRAFT -9- Fire and Rescue New Oak Grove Station Description: Provide a new fire and rescue public safety building, including land purchase, in the Oak Grove section of the Cave Spring area. This would be a three-bay station initially to house a pumper and an ambulance. Also included would be adequate living areas such as offices, male/female sleeping/restroom/shower areas, storage areas, and meeting rooms. Justification: This area is undergoing rapid development and the response times to calls in this area are increasing due to the demographics of the population. This facility would serve the general areas of Oak Grove, Hidden Valley, Fairway Forest and Grandin Road Extension. These areas would then be under the six-minute response time goal instead of the current 6-10 minutes. As this area is further developed, this response time is and will continue to increase. All of the above mentioned areas are within the Cave Spring first- due district, which is our second busiest station. This new station could also provide second-due back up coverage to the Cave Spring, Fort Lewis, and Mason's Cove stations thus reducing the time for arrival on the scene of an emergency. This could also include a mutual aid response agreement with the City of Salem and Roanoke City or a possible joint- staffing agreement similar to that at Clearbrook. Operating Budget Impact: The operating budget would still have to be addressed; proposed staffing would include the addition of 3 Captain positions, 3 Lieutenant positions, 6 Paramedic/Firefighter positions and 6 Firefighter/EMT positions. The approximate utility costs are shown. Costs could possibly be shared with another locality should ajoint-staffing agreement be established. Cost and Efficiency Impact: Completion of this prof ect would result in the reduction of reaction/response times to the citizens. Conformance with County Obligations: The addition of this station is directly related to our departmental business plan goal of providing " expedient emergency response to the community" and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Funding Source: Not known DRAFT -10- Fire and Rescue New Oak Grove Station FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $400,000 $250,000 $3,500,000 $0 $0 $4,150,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $400,000 $250,000 $3,500,000 $0 $0 $4,150,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $1,113,036 $1,147,687 $1,183,504 FY2009-2013 CIP DRAFT -11- Fire and Rescue Masons Cove Bunk Room Addition Description: This prof ect will provide sleeping quarters for career and volunteer personnel at the Masons Cove station. The current area being used is not large enough or adequate to house the 24-hour career personnel and the volunteer personnel who work evenings and weekends. An addition similar to that added at the Mount Pleasant station would provide for the facilities necessary for personnel to stay overnight including sleeping, bathroom and shower areas for both male and female personnel. Completion of this project will also allow for the upgrade of the current electrical system, backup generator, and water purification system for the entire station. Justification: Calls in the Catawba/Masons Cove area have increased in recent years to the point that 24-Hour/7 days-a- week ALS coverage is provided from the Masons Cove station. At the time the personnel were approved, areas within the station were rearranged to provide an area for 24-hour personnel to sleep. These accommodations are crowded and are not adequate for continued use. The area was originally part of the meeting room and not designed to be a living area. An interior wall was added to partition off the area currently used for a bunkroom. HVAC flows are not at an optimal level since this partition disrupts the air flow. Bathroom facilities are not located near the sleeping quarters. There is a need for a building addition to the rear of the existing building to allow sleeping quarters for the 24-hour career personnel and volunteer personnel. The completion of this addition would supply more efficient and quality facilities for evening personnel. Operating Budget Impact: There would be a slight increase in utilities to heat and cool the additional space. Water consumption should not see an increase since personnel are already assigned on a 24-hour basis at this time. Cost and Efficiency Impact: Completion of this prof ect would provide a more energy efficient and adequate environment for 24-hour personnel and volunteer personnel on duty. Conformance with County Obligations: The addition at this station is directly related to our departmental business plan goal of providing " expedient emergency response to the community" and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Fuming Source: Not known DRAFT -12- Fire and Rescue Masons Cove Bunk Room Addition FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $25,000 $300,000 $0 $0 $0 $325,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $25,000 $300,000 $0 $0 $0 $325,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $0 $0 DRAFT -13- Fire and Rescue New Hanging Rock Station Description: Provide a new fire and rescue public safety building, including land purchase, in the area of I-81 and Route 419. This would be a three-bay station initially to house a pumper and an ambulance. Also included would be adequate living areas such as offices, male/female sleeping/restrooms/shower areas, storage areas, and meeting rooms. Justification: This area is undergoing more development and the response times to calls in this area are increasing due to traffic. This facility would serve the general areas of Red Lane, Laurel Woods, Loch Haven, Montclair, Glen Cove, the backside of North Lakes and the I-81/419 area to include Cove Road. These areas would then be under the six-minute response time goal instead of the current 7-12 minutes. This station could also provide second-due back up coverage to the Fort Lewis, Mason's Cove, and Hollins stations thus reducing the time for arrival on the scene of an emergency. This could also include a mutual aid response agreement with the City of Salem and Roanoke City or apossible j oint-staffing agreement similar to that at Clearbrook. Operating Budget Impact: The operating budget would still have to be addressed; proposed staffmg would include the addition of 3 Captain positions, 3 Lieutenant positions, 6 Paramedic/Firefighter positions and 6 Firefighter/EMT positions. The approximate utility costs are shown. Costs could possibly be shared with another locality should ajoint-staffing agreement be established. Cost cznd Efficiency Impact: Completion of this prof ect would result in the reduction of reaction/response times to the citizens. Conformance with County Obligations: The addition of this station is directly related to our departmental business plan goal of providing " expedient emergency response to the community" and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Funding Source: Not known FY2009-2013 CIP DRAFT -14- Fire and Rescue New Hanging Rock Station FY2009 - 2013 Expenditure Summary Capital Costs FY09 FY10 FY11 FY12 FY13 TOTAL FY09-13 $0 $400,000 $275,000 $3,700,000 $0 Future Costs Beyond 2013: None Funding FY09 FY10 FY11 FY12 FY13 $4,375,000 TOTAL FY09-13 $0 $400,000 $275,000 $3,700,000 $0 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $1,147,687 $1,183,504 $4,375,000 ~~ ~~.: ~ t ~~ DRAFT -15- Fire and Rescue MDT Computer System Description: The MDT Program is designed to place a ruggedized computer in fire/rescue vehicles to improve response capabilities for the Fire and Rescue Department. The mobile data terminals or commonly called MDT's will allow information exchange in real-time from the Communications Officer to the Fire/Rescue Personnel in the field. This allows for more accurate information to be provided to responding fire/rescue units from the 911 Center. The MDT's will also allow for utilization of stored files for building plans and Pre-Incident Surveys for rapid access by responding fire/rescue units. Currently, the majority of all information is passed by voice over the radio which limits the amount of information that is available to responding fire/rescue units. Justification: A trial program in the Battalion Chief vehicle has proven successful The availability of information from CAD provides the responder with critical information regarding the number and identity of units responding, location of hydrants, hazards on the scene or changes in the status of the incident. Having this information updated live is invaluable. This program would allow the department to purchase 37 MDT's and the mounting hardware for our station apparatus. Responding units would have access to pre-plan information detailing the floor plans for any businesses, construction types, and any hazards. The live connection will ensure that the current status of the incident is known to the responders prior to their arrival. Information may become available while enroute to the incident that currently can only be communicated via the radio. Operating Budget Impact: Since these MDT's operate via a cellular wireless card, the Department will have to contract for cellular service at a cost of $600.00 annually per unit. A total of $22,200.00 annually will need to be budgeted in our operating account. Cost and Efficiency Impact: By using the MDT's to retrieve information prior to arrival on-scene, the responding company will be better prepared to respond and it ensures that incidents are handled safely and efficiently. Conformance with County Obligations: The addition of this station is directly related to our departmental business plan goal of providing " expedient emergency response to the community". Funding Source: Not known. DRAFT -16- Fire and Rescue MDT Computer System FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $212,750 $0 $0 $0 $0 $212,750 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $212,750 $0 $0 $0 $0 $212,750 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $22,200 $22,200 $22,200 $22,200 $22,200 FY2009-2013 CIP DRAFT -17- Fire and Rescue Station Fuel Control System Description: This prof ect would provide for the installation of an automated fuel technology at all fire and rescue stations. Justification: Currently, the fire and rescue stations do not have fuel security/controUaccountability technology on the station fuel pumps. Fuel is tracked and monitored by an honor system solely dependent on the individual' s manual entry of information. The use of pen and paper to track the usage of fuel has become an antiquated method that is prone to the human error factor. This facilitates the loss of accountability due to incomplete documentation on the fuel tracking sheets. With fuel costs on the rise, it is more important now than ever to ensure the proper dispensing and tracking of fuel as it has a maj or impact on departmental budgets. By implementing this project, the fuel will be tracked via a computer technology system and accountability will be maintained by individual apparatus. In addition, there will be the added benefit of tracking odometer readings for each apparatus to schedule preventive maintenance. This would also perpetuate the possibility of generating reports from the system for prof ections and future planning. The main goal is to help control and monitor fuel usage. The added benefit we will see is a method to ensure that our apparatus meet their equipment maintenance schedules. Operating Budget Impact: Since the existing stations have all been networked into our system, there would be little cost to implement the system other than the purchase of equipment, installation, and future maintenance. These annual projections are shown. Cost and Efficiency hnpact: The implementation of this system would improve overall efficiency by offering more monitoring capabilities for fuel consumption and increased performance of the apparatus due to the completion of preventative maintenance on schedule. Conformance with County Obligations: This project is directly related to our departmental business plan goal of providing "accurate records and reporting to meet departmental needs" and ensure compliance with local mandates. Funding Source: Not known DRAFT -18- Fire and Rescue Station Fuel Control System FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $145,000 $0 $0 $0 $0 $145,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $145,000 $0 $0 $0 $0 $145,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $6,050 $6,050 $6,050 $6,050 $6,050 DRAFT -19- Fire and Rescue Station Renovations Description: This prof ect will encompass maj or renovations and upgrades of Fire and Rescue Public Safety Buildings throughout the County. The work will include HVAC upgrades, window replacements, roof repairs and parking area improvements. The buildings included are Bent Mountain, Catawba, Cave Spring, Fort Lewis, Masons Cove and Hollins. Due to difficulties in continued operations, this project is requested to be on-going over several years with bids for similar work (HVAC, concrete, bay doors, and windows) to include all sites to realize a cost savings. It is the goal of the department to continue the work over a multi-year period where vehicles and/or staff could be temporarily relocated to accommodate the work and still continue to provide services to the public. Fire and Rescue is working with General Services to coordinate the renovations and to facilitate multi-location bids for the most efficient use of funds. Justification: The Bent Mountain and Catawba Stations were both built and opened in 1980. While routine maintenance has taken place, neither building has undergone any major repair or renovation since the initial construction except for the replacement of the bay heat at Bent Mountain. The replacement of the windows is necessary to ensure that the station operates at its most energy efficient capacity. Major concrete and asphalt repairs are also needed on the exterior. In addition, areas of the initial pre-fab construction that have begun to rust need repairs to prolong the life of the facility. These would be the first two buildings receiving work. Masons Cove has not received any upgrades since 1987 when bays and living quarters were added to the original station. The bay doors need repairs and the parking lot is in need of re-paving. Hollins, Fort Lewis and Cave Spring stations have all had some work completed since the original construction but are still in need of repair/replacement of essential systems due to the high traffic and call volume. Restrooms, HVAC systems and some roofing areas necessitate work to remain both functional and efficient. The sewer line at Fort Lewis is experiencing frequent backups, resulting in extensive cleaning and monitoring to ensure that sanitary conditions within the station are maintained. All of the above would receive some cosmetic repair (painting) in any areas where other work to upgrade systems was performed. Additionally, each site would have significant work performed on the bay doors to include seals and switching units. This should assist in reducing utility costs at all locations. Operating Budget Impact: The overall operating needs should slightly decline due to more efficient systems being utilized and repairs/replacements to the buildings resulting in a more energy efficient structure. Cost and Efficiency Impact: The overall efficiency will improve at each site due to the more efficient systems in use coupled with the energy saving repairs/replacements completed on the buildings will result in lower utility costs at each site renovated. Conformance with County Obligations: These station improvements are directly related to our departmental business plan goal of providing " expedient emergency response to the community" and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. DRAFT -20- Fire and Rescue Station Renovations Funding SouNCe: Not known. FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $176,000 $176,000 $172,535 $0 $0 $524,535 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $176,000 $176,000 $172,535 $0 $0 $524,535 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $0 $0 DRAFT -21 - Police Criminal Justice Training Facility Description: This project will provide for the construction of a training facility for use by the Roanoke County Police, Sheriff's, and Fire Departments as well as other potential partnering public safety agencies in and around the Roanoke Valley. The proposed construction would involve the reconditioning and excavation of land located on Kessler Mill Road that is already owned by the County of Roanoke. During the past year, the Police Department has contracted the services of the Community Design Assistance Center of the Virginia Tech College of Architecture and Urban Studies to prepare site plans for the creation of a training facility to be located on the Kessler Mill Road site. The plans include administrative offices, tiered classrooms, physical training room, auditorium, computer laboratory, and research library. The facilities have been designed as "Green Buildings" using the principles and the guidelines of Leadership in Energy and Environmental Design. This 20,000 square foot facility will serve as a location for both new employee and in-service training. The Roanoke County Departments expected to utilize the training facility include Police Department, Sheriffs Department and Fire and Rescue. Justification: The nature of the public safety profession dictates a high level of training for all personnel and such training is mandated by the State of Virginia. In today's environment, with its rapidly developing technology and increasing sophistication of threats to public safety, proper training has evolved as a key element to the effectiveness of all public safety agencies. This j oint training facility will provide economies of scale by having the Police, Sheriff, and Fire departments share joint facilities, preventing needless duplication of physical facilities and will allow for economies of scope through the interaction and transfer of knowledge and expertise between the departments. Operating Budget Impact: Staffing of the facility will require the addition of 3 additional positions. The first full year salary increase would be approximately $225,000 for these 5 additional positions. The construction of the new facility would result in first full year utility costs of approximately $172,000. The utility costs are expected to rise by an average of 3.5% per year. Cost and Efficiency Impact: All of the Roanoke County Public Safety Agencies are efficient and professional organizations as evidenced by the high quality of service provided to the citizens and the formal recognition of state and national public safety accrediting organizations. Quality training will enable all county public safety agencies to maintain this high level of service. This facility will provide the public safety agencies with a facility to provide quality training to their personnel, thereby improving the level of service provided to the citizens of the County of Roanoke. Conformance with County Obligations: The County's Community Plan recognizes the need for intergovernmental cooperation in the provision of public safety services, Chapter 4, page 16. The Community Plan also recognizes the theme of regionalism in its Vision Statements, Chp. 2 page 1. Funding Source: Partnering public safety agencies from around the Roanoke Valley will pay a tuition fee for training services rendered by the County of Roanoke. Capital expenditures will be needed to construct the facility. DRAFT -22- Police Criminal Justice Training Facility FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $3,600,000 $0 $0 $0 $3,600,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $3,600,000 $0 $0 $0 $3,600,000 Appropriations to Date: $9,424 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $226,058 $232,228 $238,614 DRAFT -23- Police South County Precinct Description: This project will provide for a building of a new Police Precinct building in South Roanoke County. This new building will meet the increasing demands upon the Police Department to provide close, available police services to the citizens of Roanoke County. The new building will provide space for patrol officers, investigative personnel, and supervisors. The new building has a proj ected sine of 2000 square feet. The building could be built on land already owned by Roanoke County or land could be acquired for the facility. Justification: The strong growth in Roanoke County has resulted in an increase in the demand for police services. The patrol districts extending southward from Lewis Gale Hospital towards Tanglewood Mall represents 40% of the police service calls in Roanoke County. The new building will enable both patrol and investigative personnel to originate their tour of duty in south Roanoke County without travel being necessitated to the main police station located in north Roanoke County. This will enhance the overall delivery of police services by retaining personnel in the south Roanoke County area for the duration of their tours of duty. The location would also provide heightened opportunities for police interaction with members of the south Roanoke County communities Operating Budget Impact: The operating costs for the first year are estimated at $5,000. It is further estimated that the operating costs will rise by approximately 3.5% per year. These costs estimates include electric, gas, water, maintenance, and custodial No additional staff would be added to staff this facility. Cost and Efficiency hnpact: The department anticipates that the need for the south precinct building will continue to exist into the foreseeable future. Long term leasing of a building would result in significant recurring payments. Due to the high demand for commercial property, it is unlikely that a suitable building could be leased at a rate significantly below prevailing market rates. After the initial construction costs, these future lease payments could be avoided. The presence of the south Roanoke County Precinct would increase the efficiency of the department by permanently stationing resources in south Roanoke County Conformance with County Obligations: The Community Plan, Chapter 4 page 16, recognises that the level of service provided by the police department is a significant factor in the quality of life enjoyed by County citizens and the importance of minimizing response time and increasing opportunities for citizen interaction. Funding Source: Bond Referendum DRAFT -24- Police South County Precinct FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $360,000 $0 $0 $0 $0 $360,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $360,000 $0 $0 $0 $0 $360,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $5,000 $5,175 $5,355 $5,542 $5,737 DRAFT -25- Police Bomb Disposal Unit Description: The creation of a bomb disposal unit will both enhance and expand the Department's ability to provide services and increased safety to the citizens of Roanoke County. The bomb disposal unit will enable the Department to respond, investigate, and resolve incidents involving suspected explosive devices. The bomb disposal unit will also serve to both complement and leverage the existing Department explosive detection K-9 unit. Justification: The changing nature of threats and the increased sophistication of criminals dictates that local law enforcement agencies possess the capability to handle incidents that occur within their jurisdictions. Since November 1998, the Department has responded to 80 calls for service involving bomb threats, of those 11 involved governmental buildings, 33 involved schools, and 36 involved business establishments. The Virginia State Police has a single bomb disposal unit serving 13 counties in southwestern Virginia. The large geographic area of the 13 counties could result in a significant delay in a response to an incident in Roanoke County. In the event of an actual explosive device, a time delay can lead to a higher potential for injury. In the case of a hoax explosive device or a false bomb threat, a delay in response can lead to higher levels of concern and apprehension for those directly involved in the incident and for the public at large. The creation of a bomb disposal unit will eliminate the possibility of a delayed response and will enable the Department to quickly address incidents involving explosive devices. Operating Budget Impact: Adoption of this project would result in yearly costs incurred of approximately $2,500 for equipment maintenance and $2,500 for personnel in-service training. Cost and Efficiency Impact: This prof ect will provide for the enhanced safety of Roanoke County Schools as well as all County residents. The creation of the bomb disposal unit will enable the Department to handle explosive threats in a timely manner. The timely handling of calls involving explosive devices will provide for efficient services to the citizens of Roanoke County and minimize extended disruption of commerce and education in Roanoke County as the result of incidents involving threats of explosive devices. Conformance with County Obligations: The County's Community Plan recognises the need for the efficient delivery of public safety services with minimal response time, Chp. 4 page 16. Funding Source: General operating revenues supplemented by grant funding if available. DRAFT -26- Police Bomb Disposal Unit FY2009 - 2013 Expenditure Summary Capital Costs FY09 FY10 FY11 FY12 FY13 TOTAL FY09-13 $0 $150,000 $0 Future Costs Beyond 2013: None $0 $15,000 $165,000 Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $150,000 $0 $0 $15,000 $165,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $5,000 $5,000 $5,000 $5,000 DRAFT -27- Community Development VDOT Revenue Sharing Road Improvements Description: The Virginia Department of Transportation (VDOT) annually provides localities the opportunity to receive state matching funds for the construction, maintenance, and improvements to primary and secondary roads in the state's highway system. Justification: The Revenue Sharing Program allows Roanoke County working with VDOT to expedite needed safety, road enhancements and improvements that normally take many years to accomplish. Operating Budget Impact: Considerable staff time is needed to administer this program. Cost and Efficiency hnpact: This program allows Roanoke County to utilize additional State funds to improve Roanoke County's transportation system. Conformance with County Obligations: The Revenue Sharing Program is identified in Charter 4 of the Community Plan. One of the objectives of the Plan is to continue to maintain and update Secondary and Primary road improvement plans based on consistent policies and criteria. Fuming Source: The funding source for this project will be the County's General Fund operating revenue. FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000 Future Costs Beyond 2013: Continued annual commitment. Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000 Appropriations to Date: $7,246,000 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $23,750 $23,750 $23,750 $23,750 $23,750 DRAFT -28- Community Development Regional Storm Water Management & Flood Control Description: Stormwater management will consist of the construction of prof ects identified in the Roanoke Valley Regional Stormwater Management Plan and the continuation of flood mitigation projects already underway in Roanoke County. Examples of prof ects are regional detention ponds, channel improvements, flood proofing, and purchase of flood prone properties. Roanoke County is in the sixth year of compliance with the Federal Clean Water Act. Justification: Roanoke County has committed to participating in a regional approach to stormwater management and floodplain management as indicated in the adoption into the comprehensive plan of the Roanoke Valley Regional Stormwater Management Plan. As witnessed in the flood of November 1985, the Roanoke Valley is prone to the devastating impact of flash flooding and has suffered loss of life and millions of dollars in damages. Operating Budget Impact: Roanoke County currently budgets $900,000 annually for the purpose of maintenance of existing storm sewer and drainage facilities and the construction of new storm sewer and stormwater management facilities. Two four-man drainage crews and afull-time drainage engineer are dedicated to this activity. Cost and Efficiency hnpr~ct: There are currently over 160 million dollars worth of residential and business properties and contents at risk in identified flood plains in Roanoke County. The goal is to identify ways to mitigate disaster effects from flooding before they occur rather than spending money after the damage has been done. It has been shown that pre-disaster mitigation is much more effective and efficient than post-disaster relief. Projects funded with federal grant funds are required to show cost-to-benefit ratios of greater than 1.0, that is the benefits received from the project must outweigh the costs by more than a factor of one. Conformance with County Obligations: The Roanoke Valley Regional Stormwater Management Plan is a part of the Community Plan and is consistent with the goals and objectives of the plan. Funding Source: The Code of Virginia allows for the collection of stormwater utility fees, General Operating revenues, bonds, and other sources. Roanoke County currently earmarks a portion of the motor vehicle decal fee for use in stormwater management and drainage maintenance. Previous funding has been used to match federaUstate monies in grant opportunities, resulting in significant reimbursement on prof ects. DRAFT -29- Community Development Regional Storm Water Management & Flood Control FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $1,000,000 $1,000,000 $1,500,000 $2,000,000 $2,000,000 $7,500,000 Future Costs Beyond 2013: Continued annual commitment. Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $1,000,000 $1,000,000 $1,500,000 $2,000,000 $2,000,000 $7,500,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $0 $0 DRAFT -30- General Services New County Garage Description: The county garage is located in Salem, has four bays and was designed to handle a fleet of 200 vehicles. The garage is now responsible for maintaining over 800 County and Western Virginia Water Authority vehicles, including police cars, ambulances and solid waste trucks. The parking lot has only 9 spaces, whereas it should have at least 30 in order to accommodate staff, shop and customer parking. There is no place to park garbage trucks and other large vehicles. The garage is responsible for maintaining the fleet and equipment in the highest state of readiness and this is j eopardized by obsolescence and severe gridlock. Thus, as the garage and staff are pushed to the maximum, there is a potentially serious impact on the provision of service to the citizens when garage repairs cannot be completed on a timely basis. The alternative is to outsource some work which results in at least 50% higher repair costs. Industry standards recommend 1 bay for each 50 vehicles in a commercial fleet whereas we have 1 bay for every 150 vehicles. Two neighboring municipalities have facilities at least twice as large with three times the staff for similar sized fleets. Productivity and efficiency are compromised continuously and the parking area becomes j ammed on a regular basis. Necessitating juggling vehicles in order to pull them in and out of bays. In the recent past, many repairs were outsource, but this resulted in quality control problems and excessive downtime, not acceptable in the delivery of essential services and public safety. Thus, in order to improve the quality and timeliness of services, the garage has been charged with repairing most of the county vehicles in house. Justification: The county garage supports a variety of county services either directly or indirectly in maintaining the fleet, and saves money by performing as many repairs as possible in house. If the facility were larger, in addition to increased efficiency, even more large vehicles could be served, cutting down further on outsourcing costs. Additionally, vehicles could be serviced faster, as additional bays would be available for extensive service and currently take up space when others arrive for routine oil changes and cannot be pulled inside. Operating Budget Impact: We anticipate hiring additional mechanics and with a larger facility, we also anticipate increased utility costs, although we intend to incorporate as many energy efficient systems as possible. Cost and Efficiency Impact: Two county departments, Fire and Rescue and Solid Waste, currently send almost all work to outside vendors, due to the sine of the vehicles. Much of this work can be done in-house in a larger facility, which will greatly reduce cost and wait time for the repairs. At outside vendors, county vehicles are not given priority, whereas the garage puts public safety and vehicles delivering direct services at the top of the list for service. We anticipate that a new facility will save the County several hundred thousand dollars annually in repairs. Additionally, the County has entered into a contract with the Western Virginia Water Authority for maintenance and fleet management services. The Authority has agreed to pay a proportional share of the debt service for the new facility, and will continue to bring its vehicles for service, paying on an equal footing with County departments. Conformance with County Obligations: The location of the new county garage will be determined with input from the committee currently DRAFT -31- General Services New County Garage preparing a long term plan for location of county facilities. Funding Source: Sale of revenue bonds to be repaid from garage operations. FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $6,256,205 $0 $0 $0 $0 $6,256,205 Future Costs Beyond 2013: Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $6,256,205 $0 $0 $0 $0 $6,256,205 Appropriations to Date: $1,443,795 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $679,989 $706,188 $707,435 $733,732 $760,081 DRAFT -32- General Services New Public Service Center Description: The Public Service Center at Kessler Mill Road was purchased by Roanoke County in the mid-1980s. It was renovated at that time to provide office space for Parks and Recreation, Utilities, and General Services. Storage for County records and other materials is located in the building, as is the Communications and Welding Shops, and the storage for items which will be sold at surplus auction. Additionally, over the past several years, other operations have been added, such as Roadway Drainage and the Roanoke Valley Greenways. The building leaks through the garage doors, and occasionally in roof areas, which destroys records and other materials stored on site. In 1985, the building flooded, largely due to drainage issues. While some these issues have been addressed, the potential for further problems remains, as was evident during Hurricane Isabel in 2004, when the water rose to the loading docks. This building is visible from Interstate 81, and does not present a positive image of Roanoke County operations. In addition to major drainage and flooding issues at the site, the building needs the following work, which would cost at least $2 million: Sprinkler heads need to be lowered below ceilings in some areas. Install fire alarm system. Replace HVAC, including redesign to meet current requirements. Repave parking lot, area on hill and entrances. Drainage improvements between building and hill. Upgrade/improve building exterior. Replace and improve roof gutters and down spouts. Renovate the three main restrooms. Drop ceiling in rear hallway and close off open ceiling area of heated rooms. Install six new garage doors. Seal gable roof at west end of building. Replace flat roof. Replace steel underground storage tanks with fiberglass and replace fuel pumps. Install new energy efficient light fixtures. Justification: A new service center will provide more energy efficient space, meet current fire and ADA standards, and provide a more practical work environment for the different operations. It is more cost effective in the long run to build a new facility than to renovate the current 50+ year old building. Remodeling the facility will not change the floodplain issues, nor deal with the excess limited use space. After the building is demolished and the site regraded, it will be available for other uses, such as a regional police training facility. Operating Budget Impact: A new building may actually cost less to operate, due to the inefficiencies of the current facility. Cost and Efficiency Impact: A new service center will allow operations to share common space such as locker rooms, kitchen and break rooms and copier rooms. Cost may decrease due to reduced energy consumption and shared space. DRAFT -33- General Services New Public Service Center Conformance with County Obligations: Construction of a new facility elsewhere in the County would allow the plan for a regional police training facility to be constructed at the Kessler Mill Road site. Funding Source: General Operating Revenues; bond referendum. FY2009 - 2013 Expenditure Summary Capital Costs FY09 FY10 FY11 FY12 FY13 $1,300,000 $0 $0 $0 $10,700,000 Future Costs Beyond 2013: None Funding FY09 FY10 FY11 FY12 FY13 $1,300,000 $0 $0 $0 $10,700,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $100,000 $0 $0 TOTAL FY09-13 $12,000,000 TOTAL FY09-13 $12,000,000 DRAFT -34- General Services Parking Garage Description: Roanoke County owns several large office buildings in downtown Salem, specifically Salem Bank & Trust (which houses the Department of Social Services), the Court Services Building, and the County Courthouse/Jail Complex. The Courthouse and the SB&T building have some parking areas as part of the property, but not enough for the employees or the public. The Court Services Building has a very small amount of parking in the rear, which is reserved for the Sheriff's Office. The County has leased property at the corner of East Main Street and Thompson Memorial Drive to assist in alleviating the lack of dedicated space. However, when court is in session, this lot becomes full, and many employees have no option but to pay for parking. The City of Salem is also interested in this problem, particularly since the jail and Social Services Department also serve Salem citizens. Preliminary conversations have indicated that the City will assist in locating a parking facility and possibly also in the cost of building it. At this point, the parking lot across from the City's Courthouse has been identified as a possible location. Justification: Parking is limited in the downtown Salem area, and what is available is generally taken by County employees, leaving users of the County facilities, such as social service clients, police officers and attorneys, with a lack of parking. Operating Budget Impact: It is anticipated that parts of the facility would be available for use by the public for a fee during regular business hours. These fees will offset some of the operating budget, which will include cleaning, utilities, and landscaping upkeep. Cost and Efficiency Impact: The cost of a facility is estimated at $5.5 million. This is dependent on the size of the garage and the construction costs at the time, and does not include the cost of land. Conformance with County Obligations: Salem has indicated that a parking deck would conform with plans for the downtown business district. Funding Source: General fund, with possible assistance from the City of Salem. DRAFT -35- General Services Parking Garage FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $200,000 $5,000,000 $0 $0 $0 $5,200,000 Future Costs Beyond 2013: Planning, engineering, design and construction. Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $200,000 $5,000,000 $0 $0 $0 $5,200,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $40,000 $40,000 $40,000 DRAFT -36- Library South County Library Description: This prof ect will replace the existing Headquarters/419 Library with a 56,000 sq. ft. building constructed to meet both current and anticipated needs for size, lighting, design, handicapped accessibility, and telecommunication infrastructure. The Library will include expanded stacks, children's programming areas, young adult collections, a browsing area, additional Internet stations, a computer training lab, display space, a 200-seat divisible meeting room, an auditorium, individual tutoring spaces, a conference room, and a coffee shop. The design incorporates logical traffic patterns, redesign support work spaces, and added security measures to protect valuable materials and allow the introduction ofself-checkout modules. Externally, the building will have safe parking lot entrances and exits, improved traffic flow connecting to Merriman Road, and parking spaces to accommodate 220 vehicles. Justification: With a public area of approximately 18,500 sq. ft., the present Headquarters/419 Library is less than 40% of the size specified by state standards for its current population base. It is the only library that serves two magisterial districts, Cave Spring and Windsor Hills. Designed for a service level of 600 visitors per day, it now averages more than 1,150 citizen visits daily [376,250 in FY06-07, with an annual circulation of 546,877 items, a 4.5% increase over the previous year]. The building was recarpeted and painted in 2003 and the circulation desks were refurbished but no square footage was added. The majority of the furnishings and fixtures date from the original construction of thirty-four years ago and are heavily- worn. It is overcrowded, with a disjointed layout that forces inefficiencies and compounds congestion during peak periods. Shelves are at 120% of capacity. There is no archival or storage space for the collection so the acquisition of any new materials requires that less-used books be discarded. This facility was designed for library services as they existed in the 1970's. New formats, including Internet access, instructional labs, and media products require more space, a robust technological infrastructure, and greater flexibility than the building can accommodate. Remodeling the existing structure would not achieve the goal of creating a modern library. The building is landlocked on a 2.5 acre lot, with the maximum allowable number ofparking spaces. Funding and a timeline for this project have been established. Roanoke County has contracted for architectural and engineering services for a new library and design development is nearing completion. The prof ect is proceeding within its established timeline, with construction to begin in the spring of 2008. Operating Budget Impact: Additional staff (5.5 positions) will be needed to provide service in the larger public work area and for support functions in technical services. Although this represents a much larger building size, it is designed within the principles of sustainable architecture. Maintenance and utilities in a more efficient structure should not increase by more than 50% annually. Cost and Efficiency Impact: When completed, the department's operational costs will rise but overall efficiency will be improved by maximising staffing resources and eliminating poor traffic patterns. The installation of a security system would reduce collection theft rates. Rental fees from the meeting rooms, auditorium, coffee shop and FOL gift shop will become revenue streams to help support operational expenses. Conformance with County Obligations: This prof ect has been funded. It was identified as the highest priority by the Library Citizens' Review DRAFT -37- Library South County Library Team and the Library Board. It is in conformance with the Library Facilities Study and the Community Plan. The current building does not meet standards for a public library or requirements for handicapped accessibility. Fuming Source: As part of a revenue sharing agreement with the schools, $1.4 million in funding for land acquisition and initial engineering for this prof ect was included in the FY2005-06 budget, with an additional $600,000 added in FY2006-07. The balance of the cost will come from bonds. Because this project is a headquarters library, it could qualify for a grant of up to $100,000 if Federal funding for library construction is restored. After construction, operating revenues will increase by $25,000 from shop sales and rental fees. FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $7,679,000 $9,821,000 $0 $0 $0 $17,500,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $7,679,000 $9,821,000 $0 $0 $0 $17,500,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $89,200 $352,742 $375,220 $388,680 DRAFT -38- Library Glenvar Library Expansion Description: This prof ect would add 8,400 sq ft to the Glenvar Branch Library for increased public space and readers' seating, twice the number of book stacks, an improved children's area with appropriately-scaled shelving, a more functional meeting room, a conference room, and high speed access to electronic resources, including Internet work stations and a computer instructional lab. The existing library would be renovated with new fittings and fixtures. Space would be allotted to system support functions, including archival storage. The parking lot would be expanded and redesigned to better accommodate both patron and through-traffic from the nursing home located behind the building. Justification: The Glenvar Library was constructed in 1978 and has had no renovations since, despite nearly three decades of patron use. It does not meet state standards and is not A.D.A. compliant. Worn furniture, packed shelves, and cramped conditions make it unappealing to the public and inefficient in which to work. Severely limited shelf space requires the removal and disposal of approximately 1,000 items annually. Designed to be a cozy neighborhood library, it is now located in a mixed environment of housing subdivisions and industrial development. In its current configuration, the building inhibits services to both traditional library users and business clientele. Expanding and refurbishing it would restore basic library functionality for patrons, especially children, who presently have no study, browsing, or quiet reading spaces. Unlike the other large branches, there is no computer instructional lab, which means the system is unable to offer the same full range of classes for the public that it does elsewhere. It is surrounded by small-to-medium sized businesses, so it typically has more requests for commercial meeting and training space than other branches, many of which can't be accommodated because the existing space is small and does not have the necessary technological amenities. Upgrading the facility would enable businesses, developers, and civic groups to use the facility as amini-conference center, while the rental fees could create a revenue stream for the library. Operating Budget Impact: Deparkmental costs for staffing, maintenance, and utility expenses would increase proportionate to the size of the expanded building and the change in service level more patron traffic would require. It would require approximately $20,000 per year on an ongoing basis to begin to restore the collection after years of discarding books due to lack of space. Cost and Efficiency hnpact: The library itself will operate more efficiently if it has better design, logical traffic patterns, improved lighting, and stable access to technology. Books won't have to be discarded simply because there is no space for them. Based on current request rates that cannot be accommodated, commercial meeting room/computer lab usage could immediately generate $6,000 per year. With promotional efforts, that number would be higher. Although the Virginia Department of Transportation has claimed significant footage for its right of way to widen Rte. 460, enough property remains to allow for the building and parking to be expanded without purchasing additional land or a new site. Conformance with County Obligations: The prof ect is in conformance with the Comprehensive Plan and the Library Facilities Study. Expansion DRAFT -39- Library Glenvar Library Expansion of the Glenvar Library has been consistently ranked as one of the highest Level One capital prof ects by the CIP Citizen Review Committees and is in conformance with the Community Plan and the Library Facilities Study. It is supported by standards published by the Library of Virginia and is the primary unfunded capital priority of the Library Board of Trustees. Funding Source: The funding source for this project will be General Fund operating revenue and unidentified new revenues. FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $2,925,750 $3,067,950 $0 $0 $0 $5,993,700 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $2,925,750 $3,067,950 $0 $0 $0 $5,993,700 Appropriations to Date: $100,000 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $107,100 $111,325 $115,675 $120,300 DRAFT -40- Library Mt. Pleasant Library Relocation Description: This prof ect would relocate the one-room, 529 sq ft Mt. Pleasant Branch Library to a separate structure outside the elementary school. The new 6,000 sq ft library would include stack space to accommodate general reading, adult nonfiction, and juvenile collections. It would have approximately 25 work/study seats, appropriate furnishings for children, new shelving, an area for pc/Internet stations, and a programming/meeting area for small groups. It would include handicapped accessible parking and entries. Justification: The current library is housed in a small classroom inside the Mt. Pleasant Elementary School. It is too restricted, both in size and by school operations, to support a standard collection and appropriate library services. This branch was characterised as "completely inadequate" in the consultant's preliminary assessment for the Library Facilities Study. Anew building would improve services to a section of the County which does not have ready access to other libraries. A separate building would also avoid some of the security and control issues that arise when public library operations are located on school grounds. With the surrounding area experiencing substantial residential growth, library services should be upgraded to meet the needs of this rapidly expanding population. Selection of a site for a new and enlarged facility will be an issue which will impact building plans. The Library Boards of both Roanoke and Franklin Counties have agreed in principle to study the feasibility of constructing a j oint library on Rte. 116. Whether the building would serve one or both populations, it would require a minimum of 6,000 s.f. to be functional for the foreseeable future. A site on the highway would improve access, convenience and visibility and promote increased use of the library by both localities. Roanoke County has successfully managed a similar arrangement with Botetourt County, jointly operating the Blue Ridge Library for nearly 20 years. Operating Budget Impact: Annual operational, maintenance, and utilities costs would increase proportionate to the larger space and the need for more staff. If a joint facility were to be built, costs would be divided according to contractual agreement. Cost and Efficiency Impact: The classroom currently occupied by the library would be vacated which would free the room to be used for school purposes. If the new library is a joint project between the two counties, operational costs for utilities, collection development, deliveries, and staffing could be offset by as much as 50%. Conformance with County Obligations: The current space fails to meet state standards for a public library and was rated as completely inadequate by the Library Facilities Study. Expansion and replacement of the Mt. Pleasant Library is in conformance with the Mt. Pleasant Community Plan, in which citisens rated improving library services as important to their quality of life. The Library Boards of Trustees of Roanoke and Franklin Counties have held discussions concerning a joint library project. Fuming Source: This is a possible project for shared funding by Roanoke and Franklin Counties for construction and operational costs. r~~~oo~-~ui ~ clr~ DRAFT -41 - Library Mt. Pleasant Library Relocation FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $0 $400,000 $2,925,750 $0 $3,325,750 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $0 $400,000 $2,925,750 $0 $3,325,750 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $0 $141,350 DRAFT -42- Library Vinton Library Renovation Description: This prof ect would refurbish the interior of the Vinton library. New chairs and tables would replace worn furnishings and provide comfortable seating for casual reading or studying. It would make shelving areas fully-accessible and upgrade lighting fixtures to meet current standards. The entire adult section would be reconfigured to improve traffic patterns and allow space for the computer lab. The layout for telecommunication lines and electrical outlets would be upgraded. Twenty-three public workstations would be reconfigured. The project would also include a reoriented circulation desk and central corridor work area for more efficient workflow, improved line-of-sight, appropriate media shelving, and added storage. Public restrooms would be redesigned to allow handicapped accessibility. When finished, this would be the first complete renovation of the interior since the building's construction. Justification: The Vinton library was built in 1969. Although the Friends of the Library have donated a substantial part of their treasury to provide some new furniture, most fittings and furnishings are original to the building and show more than three decades of wear. Upgraded lighting fixtures are necessary to meet state standards. Space for the existing computer lab was cut out of the magazine display area; the resulting configuration has partially blocked ambient light in the reference area. The lab needs to be re-sited for better staff oversight and resiaed to allow more room for computer workstations. The wiring and telecommunications infrastructure for a large computer network has been grafted onto old lines. Handicapped accessibility is compromised; public restrooms are narrow and inaccessible for wheelchairs. In fact, the only restroom that is available to the handicapped is in the meeting room. Wheelchair-bound patrons who need to use it must intrude on groups in the meeting room, which is embarrassing and inconvenient. In FY2006-07, the Town of Vinton built a 21-space parking lot below the War Memorial and has allowed the Library to share it. Even when added to the existing 14 spaces adjacent to the building the total is still inadequate to meet the need for parking when programs are in progress at either site. Operating Budget Impact: There would be an impact on the department's operating budget for utilities. Renovations draw more patrons into the library, which would increase circulation and reference requests and therefore, the need for part-time staff. Cost cznd Efficiency Impact: Although ongoing operating costs would increase, functionality, building supervision and workflow would be improved. Conformance with County Obligations: The prof ect is in conformance with the Community Plan, the Library Facilities Study, construction standards established by the Library of Virginia, and has been approved by the Library Board of Trustees. Funding Source: According to the terms of the Vinton Library's small Alford Trust, $25,000 could be used for furnishings for this project. In addition, a computer lab that is properly oriented, lighted, and vented could generate $2,400 per year in rental fees. DRAFT -43- Library Vinton Library Renovation FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $0 $310,860 $1,593,590 $3,084,285 $4,988,735 Future Costs Beyond 2013: $2400 in service fees wi ll be recouped annually. Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $0 $310,860 $1,593,590 $3,084,285 $4,988,735 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $0 $122,600 DRAFT -44- Library Bent Mountain Library Expansion Description: This prof ect would add 550 sq. ft. to the Bent Mountain Library to provide additional readers' seating, more open space for programs, and appropriate wall surface for shelving for various formats in the adult collection. Justification: The Bent Mountain Library is an 850 sq. ft. facility, which was built in 1985. It is adjacent to the Bent Mountain Elementary School and is situated on school property. A 150 s.f. addition was completed in the spring of 2005 and is now being used to house the children's collection and one small table for children. Even with the addition and an adjusted floor plan, the open areas are very small and accessibility remains questionable. There is enough land behind the building which could be used for a second expansion. A bigger building would create a more suitable environment for storytimes and other children's services, as well as improving study space and reader's seating for other patrons. This library serves as a focal point for its community, as demonstrated by the citizens' fund raising campaign that culminated in the building of the children's addition. There are very few options for public meeting spaces in the Bent Mountain neighborhood. Operating Budget Impact: Increased collection development, additional deliveries and maintenance related to use, and utility costs should average approximately $28,000 per year. Cost and Efficiency Impact: The project would upgrade the level of service offered at this branch, particularly in children's programs and accessibility for citizens. It also would provide the community with meeting space. Conformance with County Obligations: The prof ect is in conformance with the Comprehensive Plan, the Library Facilities Study, and has been approved by the Library Board of Trustees. Funding Source: Approximately $750 per year could be generated by meeting space usage fees. Construction and ongoing costs from general operating revenues or source to be determined. DRAFT -45- Library Bent Mountain Library Expansion FY2009 - 2013 Expenditure Summary Capital Costs FY09 FY10 FY11 FY12 FY13 TOTAL FY09-13 $0 $0 $0 $50,000 $215,680 Future Costs Beyond 2013: $750 in service fees will be recouped annually. Funding FY09 FY10 FY11 FY12 FY13 $265,680 TOTAL FY09-13 $0 $0 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 $0 $0 $0 $50,000 $215,680 $265,680 FY11 FY12 FY13 $0 $0 $0 DRAFT -46- Parks and Recreation Multi-Generational Center Description: Design and development of an 75,750 square foot multi-generational center to include indoor aquatic spaces, gymnasiums, fitness areas, a walking track, meetings rooms, and outdoor aquatic spaces. Justification: Based upon the information received from the Master Plan, citizen input, survey data, and identified recreation space needs; the top priority for Roanoke County is to develop an indoor multi-generational center. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty two percent of respondent households indicated that the development of a new indoor recreation facility is one of the most important actions to improve/expand parks and recreation facilities. Operating Budget Impact: The feasibility study conducted indicates that our target prof ections are to operate between 97-100% recovery rates which include an annual allotment of $100,000 for the center CIP needs. Cost and Efficiency Impact: The multi-generational center will enhance the quality of life for the citizens of Roanoke County. It will serve as a positive economic growth opportunity for new business and industry looking to relocate to Roanoke County. Conformance with County Obligations: The multi-generational center will help to meet identified needs in Roanoke County's 10 year plan Comprehensive Plan as well as meet the top priority identified within the Parks, Recreation, and Tourism Master Plan Funding Source: The funding source has been identified as a portion of the recently approved bond package. A PPEA proposal was submitted and awarded to English Construction. DRAFT -47- Parks and Recreation Multi-Generational Center FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $2,308,925 $27,950,927 $0 $0 $0 $30,259,852 Future Costs Beyond 2013: Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $2,308,925 $27,950,927 $0 $0 $0 $30,259,852 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $0 $0 DRAFT -48- Parks and Recreation Greenways and Trails Description: This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department's Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through atwo-pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close-to-home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.11 miles of greenways and trails per 1,000 County residents. This prof ect request would fund the construction of: 1. An approximately six-mile section of the Roanoke River Greenway in Roanoke County that would extend eastward from the Roanoke City line to Explore Park 2. Approximately 7.5 miles of park greenways and trails in existing Roanoke County parks 3. An approximately seven-mile section of the Roanoke River Greenway in Roanoke County that would extend westward from Green Hill Park to Spring Hollow Reservoir 4. An approximately five-mile section of the Tinker Creek Greenway in Roanoke County that would extend eastward from the Roanoke City line to the Hollins University area The Update to the Roanoke Valley Conceptual Greenway Plan adopted by the Roanoke Valley Greenway Commission in May 2007 designated the Roanoke River Greenway as the Priority #1 greenway for development and construction in the Roanoke Valley, as it was identified as the most important greenway in the regional greenway network Therefore, for this project request, completion of construction of the Roanoke River Greenway in Roanoke County and the construction of 7.5 miles of park greenways and trails in existing Roanoke County parks are deemed the priority aspects of the request. An important initial step in the development and construction of greenways and trails is the procurement of funding that will support the engineering and design of greenways and trails, and necessary land acquisition where greenway and trails corridors are located outside of lands owned by Roanoke County. Such funding is essential to getting these projects underway in a timely manner and to meeting the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents by 2016. Justification: This proj ect responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through DRAFT -49- Parks and Recreation Greenways and Trails a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation/development of greenways for walking and biking was one of the four most important actions to improve/expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Proj ect in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards presented in the Master Plan, 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.11 miles of greenways and trails per 1,000 County residents. Operating Budget Impact: The prof ect requires a small amount of additional staff hours to undertake maintenance, maintenance materials and supplies. Cost and Efficiency Impact: The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations: This prof ect is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Source: Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and/or General Obligation Bond. DRAFT -50- Parks and Recreation Greenways and Trails FY2009 - 2013 Expenditure Summary Capital Costs FY09 FY10 FY11 FY12 FY13 TOTAL FY09-13 $2,093,436 $2,042,206 $4,773,428 $4,679,730 $2,289,907 Future Costs Beyond 2013: $1,246,050 in construction costs. Funding FY09 FY10 FY11 FY12 FY13 $15,878,707 TOTAL FY09-13 $2,093,436 $2,042,206 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 $0 $0 $4,773,428 $4,679,730 $2,289,907 $15,878,707 FY11 FY12 FY13 $11,400 $21,300 $21,300 DRAFT -51- Parks and Recreation Taylor Tract Park and Trail System Description: This prof ect proposes the development of parks facilities and a system of walking and hiking trails on the Taylor Tract, the need for which was expressed through citizen input gained during the recent preparation of the Department's Comprehensive Master Plan for Parks and Facilities. The 28-acre parcel generally known as the Taylor Tract was at one time proposed for a future school site, but was transferred to the Roanoke County Board of Supervisors in 2006 and soon after designated for the site of the new South County Library. While the South County Library will function as a new state-of--the-art library located in the midst of one of the most densely populated areas of Roanoke County, it will also serve as the anchor between the County recreational and educational services offered on either side of the site. To the east of the new library site are Penn Forest Elementary School and Darrell Shell Memorial Park and to the south of the new library site are Starkey Parks (I and II) and the Merriman Soccer Complex. On this 28-acre site, approximately 10 acres will be developed in association with the new South County Library. The remaining 18 acres or so will be mailable for development by the Department of Parks, Recreation and Tourism as a passive recreation site focusing on a system of walking and hiking trails. Of the remaining 18 or so acres available to the Department for recreation development, approximately six acres have been delineated as jurisdictional wetlands that fall under the regulation of the United States Army Corps of Engineers (COE) and the Virginia Department of Environmental Quality. The vision of a system of walking and hiking trails proposed on this site has a long history that dates back to a master plan of this site that was prepared for the Department of Parks, Recreation and Tourism in 1998 by Resource Planners, Inc., a landscape architectural consulting firm out of Richmond, Virginia. Several alternative concept plans were prepared for the site, all of which recommended that the site serve mostly as a passive recreation area. Consistent with recommendations presented in those plans, the Department envisions a system of walking and hiking trails to include an approximately quarter-mile section of raised platform trails and two wildlife viewing platforms in the wetland area, aquarter-mile of trails in the upland area that will connect to the trails in the outside the wetland area, two picnic shelters, a playground and parking areas. The Department will also undertake wetland mitigation on this site in an effort to restore the wetland areas to a more stable and aesthetically-pleasing condition that will compliment the proposed park facilities and trail system. Justification: This prof ect responds to the documented need for more greenways and trails, and more passive use park land expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. This prof ect will also compliment the new South County Library and will provide recreational and educational amenities that support the mission of the library and the core values of the community. The system of walking and hiking trails will serve to link the South County Library site with Penn Forest Elementary School and Darrell Shell Memorial Park to the east of the site, and Starkey Parks (I and II) and the Merriman Soccer Complex to the south of the site. Operating Budget Impact: To be determined Cost and Efficiency Impact: To be determined DRAFT -52- Parks and Recreation Taylor Tract Park and Trail System Conformance with County Obligations: This prof ect is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the Master Plan for the new South County Library, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Source: Recommended funding source would be general operating revenues and available grants. FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $31,500 $149,500 $448,500 $0 $0 $629,500 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $31,500 $149,500 $448,500 $0 $0 $629,500 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $11,400 $17,800 $17,800 DRAFT -53- Parks and Recreation Land for Passive Recreation Description: This project addresses the growing need for passive use park land as expressed through citizen input gained during the recent preparation of the Department's Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the acquisition of park lands for passive recreation activities was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that the priority is to focus on ten (10) to forty (40) acre parcels with the goal to acquire 300 acres of potential passive use park land over the next ten years. Generally, 10-40 acre parcels function as Community Parks and offer balanced opportunities for active and passive recreation. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that approximately 172 acres of Community Park land are needed by 2016 to meet the Roanoke County standard of 3.0 acres of Community Park land 1,000 County residents. The current Roanoke County service level for Community Parks is 1.3 acres of Community Park land per 1,000 County residents. Additional acreage is also needed for District Parks (82 acres) and Regional Parks (67) in order to meet Roanoke County standards presented in the Master Plan but it is the category of Community Parks where park acreage is most needed and most likely to be available within Roanoke County. Emphasis will be placed on acquiring park land in the Southwest County area, as current outdoor recreation needs are at or near capacity in the Southwest area and future development trends in the Southwest area show a growing need for future park facilities in that area. Justification: This proj ect responds to the documented need for more passive use park land expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty (50) percent of respondent households indicated that they were very supportive of purchasing land to develop for passive use and thirty eight (38) percent of respondent households indicated that purchasing land to develop for passive use was one of the four most important actions to improve/expand parks and recreation facilities. Therefore, the acquisition of park lands for passive recreation activities was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards presented in the Master Plan, additional acreage is needed for Community Parks (172 acres), District Parks (82 acres) and Regional Parks (67) by 2016 in order to meet Roanoke County standards presented in the Master Plan. Operating Budget Impact: None Cost and Efficiency Impact: None Conformance with County Obligations: This proj ect is consistent with the general goals, objectives, and policies of the 1998 Roanoke County DRAFT -54- Parks and Recreation Land for Passive Recreation Community Plan and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Source: Recommended funding sources would be General Operating Funds and/or General Obligation Bond. FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $3,000,000 $3,000,000 $1,000,000 $1,000,000 $1,000,000 $9,000,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $3,000,000 $3,000,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 $1,000,000 $1,000,000 $1,000,000 $9,000,000 FY11 FY12 FY13 $0 $0 $0 $0 $0 DRAFT -55- Parks and Recreation Sports Lighting Replacement Description: As the Parks infrastructure ages, upgrades to the sports lighting systems are necessary to ensure safety, provide adequate light levels to confirm to current standards, maintain efficiencies with regard to power consumption, and minimize expensive repairs. The main priorities for this prof ect would be to replace the lighting systems at Walrond Park Ballfields and Tennis Courts, Arnold Burton Softball Complex, and the Darrell Shell Park Ballfields for recreation league and tournament play, and sports marketing support. Also included is to replace the lighting systems at Mount Pleasant Park Ballfields and Tennis Courts, Garst Mill Park Tennis Courts, Northside Tennis Courts and Stonebridge Park Tennis Courts for recreation play. Projected increases in league participation will dictate lighting additional fields at Hollins Park, Green Hill Park, and Merriman Soccer Fields. Justification: The aging systems identified above have reached or exceeded their useful life. These systems no longer provide adequate light levels, are expensive to maintain, and may not be safe in instances of component failure. Operating Budget Impact: None Cost and Efficiency Impact: Cost reduction in monthly utility bills due to the current inefficient systems. Conformance with County Obligations: This prof ect type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Source: Recommended funding sources would be General Operating Funds and/or General Obligation Bond. DRAFT -56- Parks and Recreation Sports Lighting Replacement FY2009 - 2013 Expenditure Summary Capital Costs FY09 FY10 FY11 FY12 FY13 TOTAL FY09-13 $835,000 $265,000 $130,000 $230,000 Future Costs Beyond 2013: None Funding FY09 FY10 FY11 FY12 $0 $1,460,000 TOTAL FY13 FY09-13 $835,000 $265,000 $130,000 $230,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 $0 $0 $0 $0 $0 $1,460,000 FY13 $0 DRAFT -57- Parks and Recreation Green Hill Park Description: This prof ect will continue the development of Green Hill Park by providing an amphitheater and restroom building, a large picnic shelter, installation of electric and water to the existing two shelters, improve security lighting, expand existing parking and pave all areas, expand the barrier system, install an accessible playground, add fencing, and improve the landscaping. Additional items include improving the existing softball fields into a five field tournament quality "Sports Complex", add three blueways, replace the fishing pier, and construct a maintenance yard and outbuildings. The lighting two soccer fields are included in the Sports Lighting Replacement CIP Submittal, and the development of walking trails is included in the Greenways and Trails CIP submittal. Justification: These enhancements will continue to develop this park as the Roanoke County's Parks, Recreation and Tourism's major event site. This prof ect will develop a "Sports Complex" as identified in the 2007 Comprehensive Master Plan for Parks and Facilities. This project will also provide facilities for the home of the Glenvar Youth Boosters. It will provide for a medium to stimulate and encourage growth in tourism and provide a venue for sports marketing initiatives. Operating Budget Impact: This will require additional part time staff, utilities, maintenance materials, and supplies. Cost and Efficiency Impact: None Conformance with County Obligations: This prof ect type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Source: Recommended funding source would be general obligation bonds. DRAFT -58- Parks and Recreation Green Hill Park FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $375,000 $3,198,300 $525,000 $0 $0 $4,098,300 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $375,000 $3,198,300 $525,000 $0 $0 $4,098,300 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $8,400 $20,600 $20,600 $20,600 DRAFT -59- Parks and Recreation Whispering Pines Park Description: This project will design, engineer, and construct a regulation soccer field with a paved parking lot, pave the existing lot, add an additional picnic shelter, and improve park landscaping. Capital Maintenance Funds have replaced the playground, and are currently funding the enhanced water purification system for the park, the park septic field installation, and the completion of the park bathrooms that was originally funded through a past matching grant program. The development of a perimeter loop trail is included in the Greenways and Trails CIP submission. Justification: The current level of use by the recreation league, field rentals, picnic shelter rentals, and general park visitation warrants the new soccer field and the other amenities typically available for a park of this size. The Masons Cove Recreation league does not have a regulation sine soccer field in their district and players for this age group travel to fields outside their area. Operating Budget Impact: This will require additional part-time staff, utilities, and maintenance materials and supplies. Cost and Efficiency Impact: None Conformance with County Obligations: This proj ect type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Source: Recommended funding sources would be General Operating Funds and/or General Obligation Bond. FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $160,000 $275,000 $0 $0 $0 $435,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $160,000 $275,000 $0 $0 $0 $435,000 Appropriations to Date: $32,000 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $7,950 $8,950 $8,950 $8,950 DRAFT -60- Parks and Recreation Walrond Park Description: This project will develop Walrond Park by resurfacing the 10 tennis courts, expand the parking, pave the upper parking lot on Enon Drive, improve the pond and wetland areas, add a picnic shelter, improve security lighting, and improve the landscaping. In addition, the Walrond Cabin is serving as a senior citizen center and a deck needs to be added as well as overall repairs to the log cabin. All sports lighting replacements are included in the Sports Lighting CIP submittal. Also, the development of the perimeter loop trail is included in the Greenway and Trails CIP submittal. Capital Maintenance Funds have provided recent improvements to the existing park restrooms and paved the main parking lot. Justification: This will complete the development of Walrond Park as the North County Regional Park, providing additional recreational amenities, and improving the park infrastructure. Also, improving the pond area and the park landscaping will enhance the passive recreation experience for the citizens of North Roanoke. Frequent grading and adding stone to the gravel lot on Enon Drive has become necessary to maintain a reasonable surface for this heavily used facility. Operating Budget Impact: This will require additional part-time staff, utilities, maintenance materials, and supplies. Cost and Efficiency Impact: None Conformance with County Obligations: This prof ect type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Source: Recommended funding sources would be General Operating Funds and/or General Obligation Bond. DRAFT -61 - Parks and Recreation Walrond Park FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $155,000 $160,000 $0 $400,000 $0 $715,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $155,000 $160,000 $0 $400,000 $0 $715,000 Appropriations to Date: $8,000 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $1,450 $6,100 $6,100 $6,100 DRAFT -62- Parks and Recreation Arnold Burton Softball Complex Description: This facility is located adjacent to the Arnold R. Burton Technology Center and serves as a primary county site for adult softball league and tournament play. It contains three regulation softball fields that supplement the state, regional, and national tournaments held at the Moyer Athletic Complex, and often is the only site for USSSA and NSA Softball Tournaments. Recent funding provided sideline fence replacement on one softball field. This facility needs general security lighting, parking lot paving, access road realignment and vendor parking, major fence replacement on the remaining two fields, a and tournament director's facility. Proposed landscaping improvements and a playground would complete this project. Athletic field lighting replacement on two fields is included in the Sports Lighting CIP submission. Justification: This prof ect will provide much needed basic level amenities for the citizens who use the park on a daily basis. It will also provide facilities for tournament participants and directors, which contributes to the economic development of the community through tourism. The recent 2006 N.S.A. Softball World Series brought 175 teams, 29 teams local, who visited the Roanoke Valley to participate in the tournament jointly sponsored by the City of Salem, Roanoke County, and the City of Roanoke. Based on the formula used by the Convention and visitors Bureau, there was a total of $5,605,350 million in direct spending by these guests while staying in the Valley. Operating Budget Impact: Requires additional part-time staff, utilities, maintenance materials, and supplies. Cost and Efficiency Impact: None Conformance with County Obligations: This prof ect type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Source: Recommended funding sources would be General Operating Funds and/or General Obligation Bond. DRAFT -63- Parks and Recreation Arnold Burton Softball Complex FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $110,000 $150,000 $40,000 $0 $0 $300,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $110,000 $150,000 $40,000 $0 $0 $300,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $9,220 $9,220 $9,220 $9,220 DRAFT -64- Parks and Recreation Brambleton Center Description: This prof ect continues the renovation of the former RCAC facility on Brambleton Avenue into a Community Recreation Center with a focus on programming for senior adults, citizens with disabilities, teens, and youth. This facility also houses the Virginia Cooperative Extension Service for the Roanoke Valley. This project request would complete the remaining roof replacement over the community room, repair the building foundation and underground drainage, replace the failing floor foundation in the main wooden hallway and flooring, replace the remaining carpet in the building, replace the floor the in the ceramic rooms, upgrade the restroom plumbing and fixtures, encapsulate the asbestos in the boiler room, and construct a dumpster enclosure. Recent improvements include interior and exterior painting, partial roof replacement, HVAC upgrades, replacing the four boilers, seal coating the parking lot, and 50% carpet replacement. Justification: This building is the main Community Recreation Center for Roanoke County with over 84,000 participant visits annually. The center serves as the regional home for Therapeutic Recreation programs, Senior Citizens, and the Teen Center. Many of the past repairs have been funded through emergency purchases to keep the building open such as the leaking roof and failed boilers. This project will complete the building's main structural problems as well as maintain a presentable appearance for its high use. Operating Budget Impact: None. Cost and Efficiency Impact: None Conformance with County Obligations: This prof ect type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Source: Recommended funding source would be General Operating Fund and/or General Obligation Bond. DRAFT -65- Parks and Recreation Brambleton Center FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $500,000 $0 $0 $0 $0 $500,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $500,000 $0 $0 $0 $0 $500,000 Appropriations to Date: $237,000 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $0 $0 DRAFT -66- Parks and Recreation Hollins Park Description: The North Roanoke Recreation League engaged in fundraisers and lit one of the two existing soccer fields. This project will provide Design and Engineering Plans for passive recreation on the recently acquired tract of land. Also, this prof ect will pave the existing parking lots and entrance road, construct a picnic shelter and restroom facility, add playground improvements, and enhance the landscaping. Lighting the second soccer field is included in the Sports Lighting CIP Submittal. Justification: The Roanoke County Facilities Plan for Parks identifies the need for parkland and soccer fields in North County. In order to meet current recreational demands, the second ballfield needs to be lit. A park shelter, restrooms, large playground, and landscaping are standard amenities provided in a community park. Also, providing passive recreational opportunities is identified in the 2007 Master Plan. Operating Budget Impact: This will require additional part-time staff, utilities, maintenance materials, and supplies. Cost and Efficiency hnpact: None Conformance with County Obligations: This prof ect type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Fuming Source: A recommended funding source would be general obligation bonds. FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $155,000 $180,000 $0 $0 $0 $335,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $155,000 $180,000 $0 $0 $0 $335,000 Appropriations to Date: $400,000 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $9,470 $9,470 $9,470 $9,470 DRAFT -67- Parks and Recreation Vinyard Park Phase III Description: Funding from the new Roanoke Catholic partnership provided sports field lighting for a large basebalUfootball combination field, a new park restroom and concession building and recent parking lot expansion. This project requests funding to add traffic barriers, expand the playground, and install a greenway bridge to connect the parking area of Vinyard Park II tract to the passive use area across Glade Creek. A handicap trout fishing area, a maintenance shop, parking lot paving, and other park amenities are also proposed for the development of recreation facilities at Vinyard Park II. A walking trail at the Vinyard Park I is included in the Greenways and Trails CIP submission. Justification: This will complete the master plan, and provide a comprehensive regional park in the east county area. New facilities will improve access and recreational opportunities to a broader segment of the population. Operating Budget Impact: This will require additional part-time staff, utilities and maintenance materials and supplies. Cost and Efficiency hnpact: None Conformance with County Obligations: This prof ect type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Fuming Source: Recommended funding sources would be General Operating Funds and/or General Obligation Bond. FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $245,000 $150,000 $150,000 $0 $0 $545,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $245,000 $150,000 $150,000 $0 $0 $545,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $13,800 $13,800 $13,800 $13,800 DRAFT -68- Parks and Recreation Camp Roanoke Description: This prof ect will complete the renovation of Camp Roanoke as a residential camp and retreat center. Renovations have included the upgrading of the dining hall, restrooms, and grounds. Community donations, in-kind services, and in house staff provided for the renovation of the 8 residential cabins, the lodge, ropes course, log cabin shell, three bathroom/shower facilities, a water system, trail upgrades, and a parking lot. The remaining items to complete the renovation will be the construction of a new camp pool and a canoe dock to access the Spring Hollow Reservoir for canoe and kayak programs, paving the parking lot, and enhance the landscaping. Justification: This site could become a premier park facility within the system as a maj or regional park with the potential to generate tourism as well as local interest. Camp Roanoke provides an exceptional site for youth programs and a revenue producing opportunity that covers partial operating costs of the program. The camp has cabins, a large picnic shelter, dining hall, a lodge, challenge course, and trails. A camp pool is an amenity that is usually offered with this type of facility. This provides a unique opportunity to develop a one of a kind facility in the region. Operating Budget Impact: The camp is operating with general funds for FT staff and revenue from fees for direct expenses. Cost and Efficiency Impact: None Conformance with County Obligations: This prof ect type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Source: Private donations or General Obligation Bond. DRAFT -69- Parks and Recreation Camp Roanoke FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $150,000 $117,500 $0 $0 $0 $267,500 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $150,000 $117,500 $0 $0 $0 $267,500 Appropriations to Date: $258,000 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $31,800 $31,800 $31,800 $31,800 DRAFT -70- Parks and Recreation Spring Hollow Reservoir Description: The Spring Hollow Reservoir site is adjacent to Camp Roanoke and both facilities are on Dry Hollow Road that leads to the reservoir. This project consists of developing the 700-acre site around the reservoir as a public park for fishing, hiking, picnicking, and other appropriate outdoor recreation interests. Development of the reservoir depends upon Health and Water Authority requirements. The Master Plan has been developed and includes the cost projections. Justification: This site could potentially become a premier facility within the system as a major regional park with the potential to generate tourist as well as local interest. Operating Budget Impact: Not available at this time. Cost and Efficiency Impact: None Conformance with County Obligations: This project is included in the 1998 Roanoke County Community Plan. Funding Source: Recommended funding source would be bond issue. FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $962,500 $715,000 $577,500 $577,500 $401,500 $3,234,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $962,500 $715,000 $577,500 $577,500 $401,500 $3,234,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $0 $0 FY2009-2013 CIP DRAFT -71- Information Technology 800 MHz Radio System Upgrade Description: In order for public safety to keep up with an ever changing technology, the current analog radio system needs to be upgraded to digital. This upgrade will be a coordinated effort with the City of Roanoke to maintain radio coverage levels and to enhance personnel safety. This upgrade will allow for continued inter-operability between the City and the County while positioning us to upgrade outdated communications equipment. The project will include a complete upgrade from an analog radio system to a digital system, and replacement of the radio system infrastructure and subscriber field units. Justification: As of December 2008 the current analog radio system will no longer be supported by Motorola. Without replacement of this system to the new digital standard (P25 Compliant) our public safety agencies communication system will not be guaranteed repair should a malfunction occur. Motorola will only commit to repairs being done on a "parts available" basis. The Board began planning for this expenditure in 2005 with a commitment of $5 million dollars to the Minor Capital Fund and with the replacement of Dispatch consoles in the new Public Safety Building. This project is the implementation of the Boards commitment to providing County citizens with the best public safety systems possible. Operating Budget Impact: The new digital radio system carries a two year warranty. With the system scheduled to "go live" in October of 2008 maintenance dollars will not be expended until fiscal year 2010-2011. At that time operating costs are estimated at $675,000 annually. These costs will be allocated among the radio system users on a per radio basis. Training currently included in the digital radio contract will allow the Communication's Shop staff to handle a portion of the maintenance resulting in an estimated maintenance cost reduction of $200,000 - $250,000. Cost and Efficiency Impact: This prof ect will keep our Emergency Radio System up to date. It will provide the best radio coverage to our Police, Fire & Rescue, and other emergency/non-public safety agencies. Conformance with County Obligations: This proj ect meets the County's overall objective of providing the best Public Safety response possible to County Citizens. Funding Source: The funding for this proj ect will come from the Minor County Capital Fund and bonds. FY2009-2013 CIP DRAFT -72- Information Technology 800 MHz Radio System Upgrade FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $5,434,766 $813,345 $0 $0 $0 $6,248,111 Future Costs Beyond 2013: Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $5,434,766 $813,345 $0 $0 $0 $6,248,111 Appropriations to Date: $2,834,669 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $0 $0 ~~ ~~.: ~ t ~~ DRAFT -73- Information Technology Network Infrastructure Upgrade Description: The County's network infrastructure is the nerve system of the county. This system connects to every department, throughout multiple County facilities, and supports Public Safety systems 24 hours aday/7 days a week Network infrastructure is vital to supporting business operations. This project allows the County to provide citizens and staff with reliable access to information, security for our computer network from ever increasing complex threats and creates a plan for server replacement on an industry standard three year cycle. Justification: Roanoke County has found that upgrading its network infrastructure annually on a three to five year life cycle maintains its integrity, ensures security measures, and supports operational requirements. Maintaining this infrastructure life cycle is crucial to supporting our citizens and staff. Possible adverse affects of delaying this network infrastructure upgrade cycle include slowdown of 911 response times, the inability to store or back up critical business information, and the reduction of security effectiveness. The County has only experienced one major outage over the past 7 years and this has definitely been attributable to the maintenance of the network An independent assessment of our network, dated 8 August 2005, recommended continuing our current maintenance cycle while increasing security whenever possible. Cost beyond fiscal year 2010 represents the beginning of the network infrastructure replacement cycle. Operating Budget Impact: There will be an impact on our operating budget to implement additional hardware maintenance contracts. There will be cost savings from the replacement of current hardware maintenance contracts. It should be noted that each increase in operating cost listed in the CIP-3 document becomes a required yearly operating expense upon its implementation. Cost and Efficiency Impact: This prof ect will improve overall efficiency by maintaining the County's network and allowing the County to conduct its daily business. Maintaining this infrastructure life cycle is crucial to supporting our citizens and staff. There will be cost savings from the replacement of current hardware maintenance contracts. Conformance with County Obligations: This prof ect conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms to the County' s listed objective to ensure that all citizens have full and appropriate access to information concerning their government, as found in Chapter Two of the 2005 Community Plan. Fuming Source: General Fund FY2009-2013 CIP DRAFT -74- Information Technology Net-vork Infrastructure Upgrade FY2009 - 2013 Expenditure Summary Capital Costs FY09 FY10 FY11 FY12 FY13 TOTAL FY09-13 $450,000 $500,000 $550,000 $600,000 $650,000 Future Costs Beyond 2013: None Funding FY09 FY10 FY11 FY12 FY13 $2,100,000 TOTAL FY09-13 $450,000 $500,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 $2,300 $3,600 FY2009-2013 CIP $550,000 $600,000 $650,000 $2,100,000 FY11 FY12 FY13 $5,500 $3,000 $3,000 DRAFT -75- Information Technology Replacement of the HP3000 Description: This prof ect will move the County's eighteen critical business applications off of the, soon to be obsolete, HP/3000 computer system. These critical business systems support the daily operations and functions of vital citizen services such as Real Estate Valuation, Personal Property, Billings and Collection, etc. Without these business systems, Roanoke County could not support daily business functions or provide citizens and businesses with the information and services they require. Justification: In November 2001, Hewlett Packard announced the discontinuance of the HP/3000 computer hardware and operating system as of December 31, 2006. Last year Hewlett Packard announced they were extending their support until December 31, 2008. The HP/3000 is our primary hardware and operating system platform and hosts critical business applications and interfaces. The replacement of these critical business applications by 2008 is an ambitious undertaking. The success of this project will require intense project management, departmental cooperation, full support of senior management and the Board, as well as project funding. This prof ect will affect most County departments such as Treasurer, Commissioner of the Revenue, Real Estate Valuation, Finance, as well as, the School System. If we fail to replace these systems, these departments will be running critical business systems on an unsupported platform. This means if the hardware or operating systems fail, we run the high risk of not having a repair source. Any such failure would severely impact our ability to provide services to our citizens and prove extremely detrimental to the County's bottom line. To date, the Board has appropriated $3.65 million towards the project. We originally thought these dollars would be sufficient until our primary vendor filed bankruptcy. Software and maintenance costs overall have also increased as we have moved through implementation of the project. Additional funding would provide for departmental solutions offering current functionality, solutions for data sharing and integration and position us for enhancing E-Government in the future. Upon completion of the application migration, IT will be able to deploy simplified management and security methods for all of the applications that have been moved from the HP3000 to various servers and SQL databases. Effective consolidation will occur with storage allocation management, backup and security tools that have matured significantly during the life of this project. Consolidation will increase overall system efficiency of the hardware and applications in order to facilitate other important County projects such as disaster recovery planning and implementation. Projects of this magnitude take substantial resources, whether it is money, staff or time to maintain the high quality of service to the County's citizens and businesses. Operating Budget Impact: There will be significant operating budget impacts over the next few years. These increases are due to maintenance contracts and hardware acquisition costs, which historically have not been incurred with in- house systems. The increase in operating costs become required yearly operating expenses upon implementation. DRAFT -76- Information Technology Replacement of the HP3000 Cost and Efficiency Impact: This prof ect will improve overall efficiency and may provide opportunity for cost avoidance in effected County departments. Conformance with County Obligations: This project conforms with the Board of Supervisors stated mission to provide high quality delivery of services to the citizens of Roanoke County. This project also conforms with the County's 1998 Community Plan. Chapter Two contains a Technology and Communication vision statement to provide its citizens the capability to access local and global community services through the latest communications technologies (p11). Lastly this project has had the full support of the Board of Supervisors as evidenced by previous funding totaling $3.5 million. Funding Source: General Fund FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $150,000 $100,000 $0 $0 $0 $250,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $150,000 $100,000 $0 $0 $0 $250,000 Appropriations to Date: $3,650,000 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $0 $0 FY2009-2013 CIP DRAFT -77- Information Technology Email Archiving, Retention and Recovery Description: E-mail archiving tools are becoming more prevalent among organizations of all sizes. Increasing compliance pressure from regulations like Sarbanes-Oxley and HIPAA has combined with new litigation guidelines to create a perfect storm of market demand. But e-mail archiving is more than just a technology; it's also an integrated set of policies and controls. Justification: E-mail archiving products do two things: they improve the efficiency of existing e-mail infrastructures by relieving load, and they improve an enterprise's ability to store and manage e-mail. Roanoke County, and all other local governments, is now subj ect to Freedom of Information Act request on e-mail correspondence. To respond to these requests in a timely manner e-mail must be archived into a searchable solution. Operating Budget Impact: There will be an impact on our operating budget to implement additional hardware maintenance contracts. Cost and Efficiency Impact: This proj ect will improve overall efficiency by reducing the load on the County's e-mail system and allowing the County to recover requested records quickly. Maintaining this system is crucial to supporting our citizens and staff. Conformance with County Obligations: This proj ect conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms to the County' s listed objective to ensure that all citizens have full and appropriate access to information concerning their government, as found in Chapter Two of the 2005 Community Plan. Fuming Source: General Fund DRAFT -78- Information Technology Email Archiving, Retention and Recovery FY2009 - 2013 Expenditure Summary Capital Costs FY09 FY10 FY11 FY12 FY13 TOTAL FY09-13 $61,200 $10,200 $17,200 $16,200 $0 Future Costs Beyond 2013: None Funding FY09 FY10 FY11 FY12 FY13 $104, 800 TOTAL FY09-13 $61,200 $10,200 $17,200 $16,200 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 $0 $0 $0 $0 $0 $104,800 FY13 $0 DRAFT -79- Information Technology Upgrade and Redesign of County Internet & Intranet Description: This prof ect will include critical upgrades to the following software that currently supports the County Internet: •Upgrade of web content management software •Upgrade of website development software •Upgrade the website search engine This prof ect will also include the redesign of the County Internet and Intranet websites, which includes the following features: •Graphical redesign, including colors and images •Content template redesign including navigation and menus •Creation of a central online forms repository and improved forms management •Central document repository and improved document/records management •Cross-departmental collaboration on projects (including internal and external customers) •Online workflow capabilities •Enterprise-wide search capability across all County files, documents, websites and business databases Justification: The upgrades are necessary and critical in order to retain future support for the software. The current software that is used to maintain the County Internet website will need to be upgraded by June 2010. It has been discontinued as a standalone product and is now integrated into a new Microsoft solution. The current web page development software that is used to maintain the County Intranet will go off support at the end of 2008. In addition, the software that supports our website search engine will also need to be upgraded to supported versions by 2010. The need for increased use of web applications, online forms, project collaboration, content/document management and workflow capabilities, as well as the ability to quickly and efficiently share information between employees and citizens continues to grow. The County website is a critical component to meeting the increased demand for services that support Public Safety, the future Multi-gen Center and South County Library, as well as many other departments and service areas within the county. Upgrading the software will position the county with the ability to offer these much needed services as well as bring the existing software to a supported platform. In addition, the upgraded software will offer the capability to search across all types of file stores within the County. This will greatly enhance our ability to meet federal and state e-discovery requirements. Operating Budget Impact: There will be a slight operating budget impact related to the server replacement plan, but there will be no required yearly operating expense for maintenance. Cost and Efficiency Impact: This prof ect will insure the County Internet is upgraded to a supported platform. The redesign aspect of the prof ect will allow the County to meet the ever-growing demand for use of e-government services on both the Internet and Intranet. Conformance with County Obligations: This prof ect conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. It helps support the Technology and DRAFT -80- Information Technology Upgrade and Redesign of County Internet & Intranet Communications Vision in the Community Plan and it conforms with the County IT Department's Strategic plan, revised 2006, to expand and enhance e-government services for citizens and County government. Fuming Source: General Fund FY2009 - 2013 Expenditure Summary Capital Costs $185,500 $61,075 $0 $0 $0 $246,575 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $185,500 $61,075 Appropriations to Date: $0 Associated Operating Costs $0 $0 $0 $246,575 FY11 FY12 FY13 $0 $0 $0 $0 $0 ~~ ~~ t ,~ DRAFT -81- Information Technology Enterprise Storage and Backup Description: This project will establish a standard platform for storage and backup of critical data, such as that related to public safety, Computer Aided Dispatch (CAD), GIS Mapping, e-government, financial reporting, etc. Justification: Currently Roanoke County has 30 separate storage and backup systems in multiple facilities, which jeopardizes our ability to backup critical data and safely secure all stored data in the event of an emergency or natural disaster. Consolidation will increase overall system efficiency of the hardware and applications, such as Computer Aided Dispatch (CAD) and in Public Safety areas that must operate 24 hours aday/7 days a week. The consolidation of this project will create a more dynamic environment to complete data backups and minimize downtime, by simplifying the processes of completing data backups. Operating Budget Impact: There will be a slight operating budget impact, related to software maintenance costs, which becomes a required yearly operating expense upon implementation. These expenses will be offset by the savings from unnecessary replacement parts from antiquated tape loading devices and server hard drives. Cost and Efficiency Impact: This project will decrease County costs by standardizing our storage media. It will also improve overall efficiency as all storage and backup will be standardized and managed from one location. Conformance with County Obligations: This prof ect conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms to the County' s listed objective to ensure that all citizens have full and appropriate access to information concerning their government, as found in Chapter Two of the 2005 Community Plan. Funding Source: General Fund DRAFT -82- Information Technology Enterprise Storage and Backup FY2009 - 2013 Expenditure Summary Capital Costs FY09 FY10 FY11 FY12 FY13 TOTAL FY09-13 $201,792 $131,314 $37,200 $280,600 $175,200 Future Costs Beyond 2013: None Funding FY09 FY10 FY11 FY12 FY13 $826,106 TOTAL FY09-13 $201,792 $131,314 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 $15,000 $15,000 $37,200 $280,600 $175,200 $826,106 FY11 FY12 FY13 $15,000 $15,000 $15,000 DRAFT -83- Information Technology Enterprise Security Project Description: This prof ect would improve Security of Information Technology throughout the County. Justification: Currently Roanoke County has over 1,000 Information Technology devices that will grow to over 3,000 by 2010. Proactive steps have to be taken to insure the Security of Sensitive Information utilized by the County. Security systems involved in Monitoring, Encryption, Detection, and Response must be improved constantly to mitigate the risk of vulnerability from a virus, worm, or other intrusive attack on Roanoke County's computer, radio, & phone networks. Operating Budget Impact: There will be a slight operating budget impact, related to hardware/software maintenance costs, which becomes a required yearly operating expense upon implementation. Cost and Efficiency Impact: This prof ect will improve overall security and may provide an opportunity for cost avoidance by decreasing County downtime. Conformance with County Obligations: This prof ect conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms to the County' s listed objective to ensure that all citizens have full and appropriate access to information concerning their government, as found in Chapter Two of the 2005 Community Plan. A guiding principal of IT's Strategic Technology Plan 2010 is to provide a "secure, reliable, and effective" environment for Information Technology. This principal focuses on enhancing the security posture of Roanoke County's technology environment. Funding Source: General Fund DRAFT -84- Information Technology Enterprise Security Project FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $200,000 $0 $0 $100,000 $0 $300,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $200,000 $0 $0 $100,000 $0 $300,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $50,000 $50,000 $50,000 $50,000 DRAFT -85- Information Technology Wi-Fi `Hot Spots' Expansion Description: This project will bring wireless network access through Wide Fidelity (WI-FI) "Hot Spots" to selected locations through out the County for use by Police, Fire & Rescue, Community Development, and other County employees serving our citizens. WI-FI "Hot-Spots" will allow secure access to the County Computer Network from areas currently unavailable. Our plan is to begin installing these "hot-spots" one building at a time. This will require installing antenna systems and networking equipment, and microwave radio systems into County administrative buildings, fire houses, and libraries to provide this service. Justification: This prof ect addresses both public safety and future infrastructure needs. It will speed the reporting and information dissemination process while reducing fuel cost. It will also take full advantage of the bandwidth available from the digital microwave system installed with the Public Safety Center prof ect. This County owned asset will eliminate the need for a private service provider allowing the County to control it's own network during disaster operations. An example of this new capability would be a police officer having the ability to file reports without having to return to the Public Safety Center during the patrol shift. This would increase the efficiency of the reporting and allow the officer to maintain a community presence for longer periods of the shift. Community Development inspections and permitting would also be enhanced by allowing for "in-the-field" approvals and reporting. This capability has been tested on a limited basis in the County at several fire houses and has proven extremely effective in the EMS Reporting System. Operating Budget Impact: This prof ect will have an impact on operating budgets as equipment is mounted outside of structures and will have to be replaced in approximately three year cycles. Cost and Efficiency Impact: This prof ect will improve overall efficiency by allowing the County Staff to perform vital j ob functions in the field, improving citizen service and public safety response. It will also cut down on fuel cost, reduce vehicle wear, and increase communications capabilities. Conformance with County Obligations: This prof ect conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms to the IT Strategic Plan, and the County's listed objective to promote the use of the most effective & efficient methods to communicate issues and policies to the citizens and to receive their input and suggestions, as found in Chapter Two of the 2005 Community Plan. Fuming Source: General Fund DRAFT -86- Information Technology Wi-Fi `Hot Spots' Expansion FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $190,000 $278,000 $153,000 $233,000 $854,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $0 $190,000 $278,000 $153,000 $233,000 $854,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $0 $0 $0 $0 $0 FY2009-2013 CIP DRAFT -87- Information Technology Microsoft Exchange Project Description: Our present email system is over ten years old. The viability of its vendor, Novell, support, and maintenance are becoming a challenge. It has limited capabilities, no integration with our other office productivity applications, and is no longer considered a best of breed in its product category. Justification: Transitioning to a Microsoft Exchange Server messaging platform would ensure the county's email capabilities, increase efficiency & productivity through integration with our other county productivity applications, provide increased capabilities, and protect the county from obsolescence. This would be a major undertaking requiring an additional Network Engineer for administration, additional yearly operating expense for software licensing, and additional security measures to protect the system. Operating Budget Impact: This proj ect will have an impact on operating budgets as software licensing and necessary security measures will have to be purchased yearly. Cost and Efficiency Impact: This proj ect will improve overall efficiency and may provide opportunity for cost avoidance in effected County departments. Conformance with County Obligations: This project conforms with the Board of Supervisors stated mission to provide high quality delivery of services to the citizens of Roanoke County. This project also conforms with the County's 2005 Community Plan. Chapter Two contains a Technology and Communication vision statement to provide its citizens the capability to access local and global community services through the latest communications technologies. Funding Source: General Fund DRAFT -88- Information Technology Microsoft Exchange Project FY2009 - 2013 Expenditure Summary Capital Costs TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $50,000 $450,000 $0 $0 $0 $500,000 Future Costs Beyond 2013: None Funding TOTAL FY09 FY10 FY11 FY12 FY13 FY09-13 $50,000 $450,000 $0 $0 $0 $500,000 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 FY11 FY12 FY13 $65,000 $165,000 $165,000 $165,000 $165,000 DRAFT -89- Information Technology Voice Over IP System Project Description: This prof ect will bring voice over IP (Internet) technology to all County buildings. Voice over IP allows telephone conversations over our internal computer network, eventually eliminating the need to maintain separate networks. Our plan is to switch over the various phone systems one at a time. This will require replacing all phones, outgoing local and long distance lines, and increasing network bandwidth throughout our network to provide this service. Justification: This prof ect addresses both future infrastructure needs and equipment obsolescence. It will consolidate phone management and cut down on the number of leased phone lines. We presently have 42 phone systems, which must be individually maintained and managed, and cannot connect to each other through a intercom system. This project will increase security and safety, in case of an emergency, by having the entire county on one system. An example of this would be the ability to intercom between building floors during a fire or other emergency. This capability does not exist anywhere in the County at the present time. The new phone system will greatly increase emergency communications through centralized and remote management capabilities. Operating Budget Impact: This proj ect will not have a significant impact on operating budgets. Any additional expenses will be offset by savings on equipment costs. Cost and Efficiency Impact: This proj ect will improve overall efficiency by allowing the use of the same equipment to support the computer network and the telephone system infrastructure. It will also cut down on field support and increasing communications capabilities. Conformance with County Obligations: This proj ect conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms with the County's listed objective to promote the use of the most effective & efficient methods to communicate issues and policies to the citizens and to receive their input and suggestions, as found in Chapter Two of the 2005 Community Plan. Funding Source: General Fund DRAFT -90- Information Technology Voice Over IP System Project FY2009 - 2013 Expenditure Summary Capital Costs FY09 FY10 FY11 FY12 FY13 TOTAL FY09-13 $210,406 $500,416 $188,642 $150,586 $251,441 Future Costs Beyond 2013: None Funding FY09 FY10 FY11 FY12 FY13 $1,301,491 TOTAL FY09-13 $210,406 $500,416 Appropriations to Date: $0 Associated Operating Costs FY09 FY10 $0 $15,804 $188,642 $150,586 $251,441 $1,301,491 FY11 FY12 FY13 $16,913 $17,724 $18,240 DRAFT -91- ACTION NO. ITEM NO. ~~1 ~ , ~- AT A REGULAR MEE"I"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRAI"ION CEN"fER MEETING DATE: March 11, 2008 AGENDA ITEM: General discussion of the County's Fiscal Year 2008-2009 Operating Budget SUBMITTED BY: Elmer C. Hodge ~~'"~~' County Administrator SUMMARY OF INFORMATION: This time has been set aside to discuss the County's Fiscal Year 2008-2009 Operating Budget. ACTION NO. ITEM NO. m ~ • C~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2008 AGENDA ITEM: Work session to discuss General Services' preliminary budget SUBMITTED BY: Brent Robertson Director, Management and Budget SUMMARY OF INFORMA"I"ION: This time has been set aside to hear from one of our Community Service departments - General Services. Anne Marie Green and her staff will review the departmental budget for fiscal year 2008-2009 and answer questions from the Board. ACl"ION NO. ITEM NO. ~' ~-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 11, 2008 Work session on recruitment and selection process for committees, commissions, and boards Paul M. Mahoney County Attorney Elmer C. Hodge ~~-~" ,(T~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the January 22, 2008, meeting of the Board of Si.ipervisors, Supervisor Moore requested that County staff conduct research on the recruitment and selection of candidates for appointment to Roanoke County committees, corrirriissions, and boards. In response to this request, staff has prepared a summary of information about Roanoke County committee appointments. The attached report describes how Roanoke County committees are organized and how the Board recruits and selects appointees. Additionally, staff contacted eight localities across the state and asked the Clerk's office from each jurisdiction to answer a number of questions about committee organization and the recruitment and selec~kion of appointees. Answers to these questions are summarized in the report and presented in detail in the attached table. This time has been set aside to discuss this information. REPORT ON ROANOKE COUNTY COMMIT"FEES, COMMISSIONS, AND BOARDS County staff recently conducted a survey of eight localities across the state to gather information about how other governments organize local committees/commissions, recruit candidates to serve on these committees, and select appointees from a pool of applicants. The counties of Albemarle, Bedford, Chesterfield, Hanover, and Montgomery and the cities of Charlottesville, Roanoke, and Salem participated in this survey, which was completed by the Board/Council Clerk's office in each locality. Staff asked the following questions: 1) Are members of your Board of Supervisors/City Council elected at large or by district? 2) Are appointments to local committees and commissions made by district or at large? 3) If committee appointments are made by district, are the terms concurrent (coterminous) with the elected official for that district? 4) How does your locality recruit candidates to serve on local committees and commissions? 5) Can citizens apply to serve on a committee? If so, how is this publicized? 6) If more than one candidate is nominated for a single appointment, or if more than one application is received, how does the elected body make the selection? Detailed responses to these questions have been provided on the attached spreadsheet. Additional information about Roanoke County committees is also included. The remainder of this report summarizes how Roanoke County currently organizes committees and makes appointments and presents a summary of the survey findings for comparison. Roanoke County Organization of Committees and Terms of Appointees Committee appointments are made both at large and by district, depending on the committee. Roanoke County Board of Supervisors makes appointments to over fifty committees, boards, and commissions, but many of these bodies are established or administered by local organizations or are regional in scope (i.e. the Airport Commission, the Roanoke Valley- Alleghany Regional Commission, and the Western Virginia Water Authority Board of Directors). In general, appointments to these non-county committees are made at large. Many committees established by Roanoke County are appointed by district. Appointments to the Planning Commission, Board of Zoning Appeals, Capital Improvements Program Advisory Committee, Library Board, Social Services Advisory Board, and Parks, Recreation, and Tourism Advisory Committee are made by district. While appointments to the Economic Development Authority are made at large, it is stipulated that all districts should be represented. Of these committees appointed by district, members of the Planning Commission, Library Board, and Social Services Advisory Board are appointed to four-year terms. Parks, Recreation, and Tourism Advisory Committee members serve three-year terms, CIP Advisory Comn-~ittee members serve for one year, and members of the Board of Zoning Appeals serve five-year terms. With a few exceptions, members of four-year committees appointed by district do not serve terms concurrent (coterminous) with those of the elected official in that district. The exceptions are: • Planning Commission -term of the Cave Spring district appointment is concurrent with the term of the Cave Spring Si.ipervisor; all other terms on the Planning Commission are not concurrent with the term of the Supervisor from that district. • Library Board -terms of the Catawba and Hollins district appoin~kments are concurrent with the terms of the Supervisors from Catawba and Hollins; the terms of the Vinton, Windsor Hills, and Cave Spring appointees are not concurrent with the terms of Supervisors from those districts. Recruitment and Selection of Candidates Upcoming appointments are listed on the Board agenda one month prior to the expiration of a term. Information about county committees, upcoming appointments, and vacancies is provided on the county website along with an application form. Completed forms are submitted to the Board for review at the time the appointment is being considered. If requested by the Board, staff recommends individuals who may be willing to serve. The Board formally nominates all candidates. Members nominate candidates from their district to serve on committees appointed by district. Some appointments are discussed in closed session at the Board's discretion. All appointments are made in open session and require a majority vote of the Board. Survey Results Organization of Committees and Terms of Appointees The cities surveyed make all appointments at large and therefore questions specific to district appointments were not applicable. The counties surveyed had some mix of `at large' and `by district' appointments, with many committees appointed by district. In most counties, only a few or none of the committee terms by district expire concurrently with the terms of elected officials (see attached spreadsheet for details). Generally, the organization of most committees varies according to committee bylaws, state code, length of term, and when the original committee appointments were made. Recruitment and Selection of Candidates Localities surveyed recruit candidates to serve on committees in various ways. Many localities advertised vacancies using some combination of website postings, newspaper advertisements, and government access/cable television. In most cases, applications are made available. In some instances, information is provided to civic leagues or recommendations are requested from staff. Methods of selecting candidates vary across localities. In some localities, applications are reviewed by staff as well as elected officials. The City of Charlottesville conducts interviews with the public present; Montgomery County reviews applicants through a formal interview committee composed of a Board member and staff that makes recommendations to the Board. Many Boards/Councils deliberate or interview candidates in closed session at their discretion. All localities appoint committee members following nomination by a Board/Council member and a formal vote of the elected body. a>i J N E E U N N n O) j N Y C O) N .` W U y C "' -O N O N N ~ a~ N N ~ l0 C C C m C .N t y O N y ~Z m ~ N O .'_' ~ d y ~ ~~ a C N Z ~' w N d ` Ec~. oN a._ c mY° ~ c ~ y No E ~~ J N c v, ~ o g~ N m E a~3UO m y °- E~ m E ni c' mda~n ~ o o m o m9> 0 oamm °O EU T`un-- m a=mwN °N ~ Nvy m y E o~~En EE Eaci~ ° L..m.w -O ym o m' m m a °- ~° n o -°N m a a m o. 3ZJ c~ 0~ o- ~ o m. J 3 m ° in c m} .:;~ m c c c' mo m Tao p i ~o ._? N ~` 3 o ~ ~ m a s o m N m ~' ~ ~> m o m N '~n o~ .E N n m N a a m Y m N Q `~ E' ~ aj U N N c a~ o U a a 3~ D o Z J E a? o m o ~° - :: a r m y E o v o -O °' ~ U m w c m ° o ° m ~ N c ~ E c m o . n a ~ m m m a m o m N N N T ~ .2 .~ a m E ~ p c °~ N p N ac a m a o mN ~ o m y ,o. mJ c~ v m~ a m U `~rno~ o c m U a me L i m 3do~~a i m m n ~c U N ~ m in c a Two m ~~ a J N C 22 E c a 'O U O m C d Y N~ N m N E U pp J ~ N ~ U~ E O a N >' ~ N~ N 0 ° N_ ~ tq N ~0 ~ ~ m e/ a N a 10 E a d T'- c a a ?. an d E N N ~' ~ C m a c o a E U - a c . . m c L a a; ~ J ~ N U r N N a c° O ~~ ) "O O O Uc ~ m .~ mc2~ m m O N `-'Eon N N` J~ .. oaomN . N C~~ . m°1Um .~ N L c ~.a `l ~ ~ mmn~m. ~ N ~°~ !% ~ o '- o ~ ~ n N O :! . E a ~- ~ n ~ N c U c ~ m .L.. ~ p N o d E m c ° ,N, m N o Y ` - v im - ° a c- ' - m 0 N c c O C ~ ~ ~ m O m° E m .9 c i E '2 ~ N - o ~i m o L E~ m ~ C N o r ~cp U a °1 a~ m N a °: m m N t O- N f0 N 2 c C y m m b - . O U C U~ ~ E o 'o c N . N • .• n .~ -o E _ O N~ C n o fn U a O N d m N ° ~ A N N °1 a ~ m ~ N3m N a~ ~~~y ? ~ o¢° j m a E - O n mm~ a o c mn$ i 3 s -O m a m U -~ ~ n ~ U r O ~ U m '~ E -~ ~u? '0 0 .f6 ~ a i~_Q .~ 3 C v ~ m U O o n' m c o T ~ . '~ N E ~ ~ ~ ~ c n N °~ O O O C p N N N U C p N m ... C >. T T U ~ ~= J U O- N - O. T ~. >. V O d N ~ m N 2 N Y U y o c m J N (`~ m m N - C ~ ~ U O N L O~ 9 N c 0 N C ~~ O m N v a n~ C - ~' N U c m N C C N "~ U ; '~ a . °~ O £~ `m m' a E a; E o ~ m m .~ N p o ~ 0~ m°' N N N O 3 3 m° ~~ ~~ N o~ o rn E> ~ ~ a u N~~ c v"~ m E ~ E ~ Z'~ m c N ~ a o N N m C O S ~ ~ 0 O v o o m.~ > 3 p E~ N m ~ N T U N N :N ~ J N U r 7r ~ C L N m O U ~ 11 O 1 C L >i j C N C a .N ~- N U_ N L ~~ O U O C C~ y c~ O U P ~~p c 'C L m~ N N N N D C ` N O C U1 0I T m ~ J L . ~ C E C U p N N C~ O n ,C Y y n C N C a ~ a d :; U O O a N T Ul >i C N N N O N Y~ Y C U) N C~ N N N` m O a '- ~ O N E' N . -O ._ a m N N N .+ N N a U ~ J N N a m N C m f/1 - N C Z "O O D `~ _N 9 c C m U O j ~ N N j O C N '~ ~ m ~ l0 p a s C m A N N U~ C N 3 N 6 3 m ~ m. O N . E E O 0 T N > p a m m~ O N L p a ~ m N 3 N Q O) N Ul y N a N E L .. 'O 10 C T N m E 2] 1 a ~` N 0 C C _ .>O ,O V ',~ O j f E a s N c > n N m . . ~L N U ° ~ m c V O J Ul U~ o ~ m m y O. ~ m N >_ U N m C ~ m 0/ N O ~ .. « ` U C O ~ m >' g y U N U- = d N d C~ d L 0 - a N O C ma' O C a o m N U W 'y,' O ° a N~ m O ° N N > m N Y O N 3 C N•- N m + N N j•, a ca m ~ m °- `o m ~'m w E c m m w o.aUi:a m.S.~e c o~ ~ d~ > c~ o:p U ~ m 3 .y E a a~i ~` m~ c E v a t ~~ ° E v ~ c m ? N - m 3 (~ U > m a N a j O m U ~. m v p ~ c c ~`c ~~ E N L C ~ r a mo3m ~ C E E i ~ y N a . -~ N N m E X C `° O~ w _ L N n api m ~ o o °m' E 3 ~ L m 3 y m ~ m a: v N m c ~ U O~ C . ~ 10 O d o v O ' t ~ v E ~~ m N N O. ~ m N n~ N d E a m Y o a J ~ c U m m ~ T - 'E O N N O C C° E X C a O O N C C m ~ .m. E >~ >` a a ~ n ~ .d. N O N O U N L ° C a 0° U N N ~`p E N m O +' c m C O E S~' ac ~ ~ m oc ~m m o~ m °i 5 mp E ~ O U d a ~. ~ o~ m ~ .~ ~ r T ~ ~ m m o .` aNi -o m ~ 3~ m 4 C (`~ m j~~ a ~ '~-J O N N L E E C m L N O E N N E~ m ° c m m° ~ Em o f Z. ~ e E,g o°~ o~ o an E E E c D O o~ 6. 'o ~ m ~~ ~ m 9 ~ m ~ - c'po p J L N ~ m OI m $ d ~ ` m ~ m OI o ~ N Ol d ~ N O~ m N a C~ C N ~ L aL.. ~ N m ~ m N ' `N-' (0 'N-' f0 m _ y ~ O U ~ O d m N O .N ~ p =p m m Y p O ~ ~ C N m C N c0 O N O D- Q j N Z T N ~ ~ T N ~ N .~ T ~ N E E ~ N p w U Q .E ~ ~ m C o L a N 3 N i m !~ a ° O E ` E C o C 0 ~ m L. Z~ E m ~ m ~ m m a m a E mv~ m o ~ . o O n n n U O O U ~ N ~ U > QI N~ (0 O m N- m N ~ ~ m m ~ y ~ m m ~p a ~. U ~ N U ~ N m rn U ~ N U ~ N U ~ N U m N o~ N U ~'~ a a l4 _ a a a W N N T T m n ~ n {q (p ~U ~ n N a U) ~ 07 N N N N C O J U N °~ Ul w ~ °' N m N ~ N m N °' N °' O m m -_ a ~ ~ R C C O d ~ C > C U E 7 O 'C 7 ~. ~' ~~ C~ C m~ O ~ m ~ N J a(j mV U A tV 2V GV _ VK UN Q L U ~ U INDEX OF COMMITTEES. COMMISSIONS AND BOARDS C-Count Board F-Financial Disclosure X-Not Count Board, Re Tonal, State O-Requires Oath R-Real Estate Disclosure Name of Committee Appointed T e Audit Committee At Large C Blue Rid a Behavioral Healthcare At Large X Board of Equalization of Real Estate Assessment ppointe y u ges y district) C/O Board of Zoning Appeals Appointed by District C/O/R Bondin Committee for Subdivision & Site Dev At Large C Building Code Bd of Adjustment and Appeals (Fire Code Board of A eals At Large C/O Cable TV Committee, Roanoke Count At Large C Cable TV Committee, Roanoke Valle Re Tonal At Large X Ca ital Im rovement Pro ram Adviso Committee Appointed by District C Clean Valle Council At Large X Community Policy and Management Team (CPMT) At Large C/F Court-Community Corrections Program Alcohol Safet Action Pro ram Polic Board At Lar e X Court-Community Corrections Program Regional Criminal Justice Board At Large X Disabilit Services Board At Large X Economic Development Authority Not appointed by district but each district represented C/O/F Electoral Board Appointed by Judges C/O Emer enc Services At Large C Fifth Plannin District Commission At Large X Fifth Planning District Commission -Open Spaces Steerin Committee At Large X Fifth Planning District Commission -Regional Alliance Or anizin Committee At Large X Fifth Planning District Commission - Stormwater Mana ement Adviso Committee At Large X Grievance Panel At Large C Lea ue of Older Americans Adviso Board At Large X Lea ue of Older Americans Adviso Council At Large X Length of Service Awards Program (LOSAP) Public Safet At Large X Libra Board Appointed by District C/O/F Local Governments for Sustainabilit ICLEI At Large X New Centu Venture Center Board of Directors At Large X Parks, Recreation & Tourism Advisory Committee Appointed by District C Roanoke Count Board of Su ervisors Elected by District C/O/F Roanoke Count Plannin Commission Appointed by District C/O/F/R Roanoke Count School Board Elected by District C/O/F Roanoke Re Tonal Air ort Commission At Large X/O/F Revised 2/15/2008 INDEX OF COMMITTEES. COMMISSIONS AND BOARDS C-Count Board F-Financial Disclosure X-Not Count Board, Re Tonal, State O-Requires Oath R-Real Estate Disclosure Name of Committee Appointed T e Roanoke Valley-Alleghany Regional Commission (RV ARC At Large X RV-ARC Le islative Committee At Large X RV-ARC Metropolitan Planning Organization (MPO) At Large X RV-ARC MPO and Community Advisory Committee CAC At Large X RV-ARC Re Tonal Stormwater Mana ement At Large X RV-AR Comprehensive Economic Development Strate Committee At Large X Roanoke Valley Convention & Visitors Center Board of Directors At Large X Roanoke Valle Detention Commission At Large X Roanoke Valle Greenwa Commission At Large X Roanoke Valle Re Tonal Pound Facilit At Large X Roanoke Valle Resource Authorit At Large X/O/F School Construction Committee At Lar e Ad Hoc Social Services Adviso Board Appointed by District C/O Southwest Develo ment Financi ,Inc. At Large X Total Action Against Poverty (TAP) Board of Directors At Large X Vir inia Association of Counties Liaison At Large X Vir inia Western Communit Colle e Board At Large X Vir inia's First Re Tonal Industrial Facilit Authorit At Large X/O Western Vir inia Re Tonal Jail Authorit At Large X/O/F Western Vir inia Water Authorit At Large X/O/F Revised 2/15/2008 N N N N N~ tll N~ N N N dl 1/i N d E w £m°=E d E N Ev°=E v E a Eda;E m E y ~`ME d E N Ed«,E m y m w y m :: a, y d d an d °' m d m' ~ v v v ~ ~-' E a0i O O ~ £ E~>> ~ '~ E v'' ~ `-' E d O O ~ ~ E d~~ ~ ci ~ ~ ~. ~ ~ N u E 0) .- Y N u E 0f N N u£ 07 .~ j y u E 07 y N u E N y d . 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U t0 L N d E W L N ,~~, E M t D N C N C c i~1 t 0 M A C N C T o M fD V/ C N C ~ M t0 Ul C N C ~ m c ~ w ~ .6 ~' ° ~ ~ Q ' ~ ~ a tYa m E ~.n~ m ~ E ~a m E ~a m E 'o~m ° °' - ~ ~ ~ ~ z ~ ~ ~v ~ ~ «! ~'o v ~ '°v ~ ~ ~~ n' w w ~ a ° o x E a rnH °'=% rna °'°' 10 i p; Ed« ` m r; Ev«« ` ~- E°c'«' E Ed:: E d Z N« N N m fA n s ton m E F- A '6 a r E A F f0 'O C a+ ~o H N 'O ~ d F t0 'O N d ~ NO 0 N O 0 N O ON 0 ON O 0 N O 0 N d p, x W ~ co co ip N co cD cD c'o E d d } ~ } ~ } T ?. T T 7 V C' V V d V N C '0 O O p O p O C d N N N N W M ~ O d c O y~ D L O U Y ~ n d O to C C ~ O ~ N N C O . o `~ m E °o ~ ~' ~ o ~~ o o a ti °0 m 0 o o O O .~ a o ° ~ E x ° . d Q _ N Q .`n N ~ ~ N N (6 O ~ ~ Q. fn N N N O N i rn a c v o a Q (U O E N y O N E O N U S ~ OQ ~ Ll ~ ~ ry O U= CV ~ M ~ M O +~ ~ U> ~ H (O H U H fn O Z ~ L l0 J O O L N x = c ~ ~ U (9 O ~ 2 L U >` ~ ~ d E ~ C Q ~ ~ m C N T ~ ~ ui ~ Z w ~ ~ ~ m L a ~ ~ O ~ c ~ O m s i~ O J L U ~ tr ~ ^ r U ~ O . ~ C Q7 d ~ .O. C ~ E .. C d E Gl E d E d ~ m n n a m E ~; a d ~ m ~ m ~ ~ ~ ~ d ~ ~ ~ ~ E v c ~ U U 61 V 6f c 7 c 7 c 7 d > o liJ W U U U t T T ~. >. O L O L O L O L v ~ ~ ~' m ` Z" m o Q Q Q Q ~ o C L C L ' ~ ~ y ~ v v ~a Via ~ 3 ~ ~ ~?~ ~~ E ~ .~ a~ ~ O _ ~' .~ lL LL - ~' m LL l L C m C m C o> C m O U m ~.m . ~Ta ~ c ~ E ~ c ~ E m~ '~ p ~~ N 'C y ~~ ~ 'C ~ ~~ ~ N N O N N ifl N N > U > ~ > d a C E O a a Q N E U } O LL ACTION NO. ITEM NO. YYl AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 11, 2008 Work session on revisions to Chapter 15, Parks and Recreation, of the Roanoke County Code Pete Haislip Director of Parks, Recreation, and Tourism Elmer C. Hodge ~~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to discuss the revisions to Chapter 15, Parks and Recreation, of the Roanoke County Code. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRA"I"ION CENTER ON TUESDAY, MARCH 11, 2008 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Si.ipervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Si.ipervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered by the Board of Supervisors of Roanoke County, Virginia. ACTION NO. ITEM NO. ~ " ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2008 AGENDA ITEM: Funding requests from health and human service agencies for fiscal year 2008-2009 SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for presentations to allow health and human service agencies the opportunity to orally submit funding requests to the Board of Supervisors for inclusion in the fiscal year 2008-2009 budget. Consistent with the prior years' process, the requesting organizations have been categorized into two groups and presentations will be heard at separate Board meetings. At the March 18, 2008, Board of Supervisors meeting, presentations from cultural, tourism, and other organizations requesting contributions from the County for inclusion in the fiscal year 2008-2009 budget will be heard. Organizations that submitted funding requests for fiscal year 2008-2009 were instructed to submit an Appearance Request Form to the Clerk to the Board of Supervisors if they wanted to make an oral presentation. The Health and Human Service agencies on the attached report have requested time to speak to the Board on March 11, 2008, regarding their funding requests. The written requests and accompanying literature submitted by each organization are available in the Budget office for review prior to the presentations. Attached is a summary that lists each agency's budget history and requested funding amount, along with a listing of speakers who have signed up to present the agency's request. Based on input received from the Board, the County Administrator will make recommendations for funding and present them as part of the fiscal year 2008-2009 proposed budget that is planned for April. FY2008-2009 Agency Fl.lnding Requests Health and Human Service Agencies BOS Work Session March 11, 2008 The agencies listed below have requested time to speak to the Board regarding FY2008-2009 funding requests. Speakers will be called in alphabetical order (A to Z) by the name of the organization they are representing. A enc Name Presenter Adult Care Center of the Roanoke Valley Sue S. Nutter, Executive Director Advancement Foundation (NEW) Annette Patterson, President American Red Cross Steve Smith Big Brothers and Big Sisters of Roanoke Valley Cherie Eller, Vice President Blue Ridge Independent Living Center Karen Michalski-Karney, Executive Director Blue Ridge Legal Services, Inc. John E. Whitfield, Executive Director Brain Injury Services of SWVA Jim Baldwin, Development Director Child Health Investme_n_t Partnership (CHIP) Robin H_aldiman, Executive Director 'Janice Dinkins-Davidson, Executive Children's Advocacy Center of the Roanoke Valley, Inc ,Director Commonwealth Catholic Charities Sharon Day, Program Manager Conflict Resolution Center 'Margaret Beazley Council of Community Svcs -Info and Referral Center Pam Kestner-Chappelear, President Court Appointed Special Advocate (CASA) Helen B. Dean & Zip Basile Family Service of the Roanoke Valley John Pendarvis, President Habitat for Humanity -Property Donation Betsy Whitney, Development Director Literacy Volunteers of Roanoke Valley Pamela Adams LOA Area Agency on Aging :Susan B. Williams, Executive Director Manna Ministries (NEW) Ron Willard Mental Health America of Roanoke Valley Diane Kelly, Executive Director Presbyterian Community Center ;Chip Warsaw Roanoke Area Ministries Stu Israel Roanoke Valley Interfaith Hospitality Network '•John McDowell, Executive Director Roanoke Valley SPCA (NEW) `William Watson, Executive Director Roanoke Valley Speech & Hearing Center J. Andree Brooks, President Saint Francis of Assisi Service Dog Foundation ___ _.~_ _.__~ _.... __. Niki Voudren, Development Director _ - _n . - _ __ Salem/Roanoke County Community Food Pantry - Operating Jennifer McCormick, Executive Director Jonathan Lee, Director of Development & Salvation Army :.Marketing YWCA of the Roanoke Valley Sandra Gibson FY2008-2009 Agency Funding Requests Health and Human Service Agencies BOS Work Session March 11, 2008 FY07 FY08 FY2009 Agency Name Adopted Adopted Request Proposed Adult Care Center of the Roanoke Valley $10,300 $10,500 $12,000 - Advancement Foundation (NEW) $0 _ $0 _ _~~ $10,000 - American Red Cross $1,300 $4,200 $5,000 ~_ Bethany Hall $1,000 $1,700 m_~ $0 _~ Big Brothers and Big Sisters of Roanoke Valley $4,200 $4,500 $4,500 Blue Ridge Independent Living Center $400 $700 $10,000 Blue Ridge Legal Services, Inc. $0 $0 $3,732 _,. ~ Boys & Girls Clubs of Southwest Virginia a ~ $400 $700 ~ .. ~.~ _ P .. $0 ._ ._ Bradley Free Clinic $5,200 - _ ._ .._ $5,600 ~,.w_ ~,. $6,500 Brain Injury Services of SWVA $1,500 $1,600 $24,861 Camp Virginia Jaycee, Inc. $500 $600 ~ ~ $p Child Health Investment Partnership (CHIP) $19,100 $19,900 $25,000 - - Children's Advocacy Center of the Roanoke Valley, Inc ~ ~ $3,500 _. _ $3,900 $7,500 Commonwealth Catholic Charities $0 $400 $1,500 Commonwealth Search and Rescue (Daleville) $100 $200 $1,000 _... Conflict Resolution Center, Inc. $1,200 $1,400 $7,500 Council of Community Svcs -Info and Referral Center $3,000 $3,100 $3,255 Council of Community Svcs -Nonprofit Resource Center $0 $0 $5,000 Council of Community Svcs -Roanoke Regional Housing Network $0 $0 $2,500 Court Appointed Special Advocate (CASA) $2,500 $3,600 $10,000 Family Service of the Roanoke Valley $4,300 $4,400 $10,000 Family Service of the Roanoke Valley-Roanoke County Prevention Council $0 $1,000 $0 _ Goodwill Industries of the Valleys _ $1,700 $1,200 _____ $3,000 Habitat for Humanity -Cash Donation $1,900 $2,100 $5,000 Habitat for Humanity -Property Donation None None property Literacy Volunteers of Roanoke Valley $1,000 $1,100 $2,000 LOA Area Agency on Aging $15,400 $15,700 $33,176 Manna Ministries (NEW) $0 $0 $20,000 __ Mental Health America of Roanoke Valley $800 $1,000 _, ~_-_ $1,500 National Multiple Sclerosis Society $200 $400 $1,500 __ __ ___ Presbyterian Community Center $200 $400 $1,000 Roanoke Area Ministries $1,400 $1,500 $5,000 Roanoke Valley Interfaith Hospitality Network $900 $1,100 $4,500 Roanoke Valley SPCA (NEW) $0 $0 ~ $2,500 _. Roanoke Valley Speech & Hearing Center $1,600 $1,800 g3_ooo FY2008-2009 Agency Funding Requests Health and Hl.lman Service Agencies BOS Work Session March 11, 2008 FY07 FY08 FY2009 Agency Name Adopted Adopted Request Proposed Roanoke Wildlife Rescue $700 $800 ~ _ $4,500 r _ .. _ ~ a ____. _ _. ~_ Saint Francis of Assisi Service Dog Foundation $2,700 $3,000 $15,000 Salem/Roanoke County Community Food Pantry -Operating $5,000 $5,500 $10,000 Salvation Army $2,400 $2,600 $4,500 Smith Mountain Lake 4H Camp $0 $0 $5,000 _ _._ Southwestern Virginia Second Harvest Food Bank $4,900 $5,200 __ $10,000 TAP $29,400 $29,600 $31,000 TAP -Transitional Living Center $19,400 $19,700 $21,000 The Achievement Center (NEW) $0 $0 $25,000 TRUST $4,900 $4,900 ..._. $5,500 YMCA -Kirk Family $0 $0 $24,000 YMCA -Partners of Youth $1,500 $1,900 $2,500 YWCA of the Roanoke Valley $0 $900 $2,000 Sub-Total $154,500 $168,400 $392,024 Contractual Relationship for Services: Blue Ridge Behavioral Healthcare 130,000 157,000 226,662 Grand Total Health 8~ Human Services $284,500 $325,400 $618,686