HomeMy WebLinkAbout3/18/2008 - Special/aOAN~
/~
z
.o
rags
Roanoke County
Board of Supervisors
Agenda
March 18, 2008
Good afternoon and welcome to a special meeting for March 18, 2008. The purpose of
this meeting is to discuss fiscal year 2008-2009 budget development, to hold a public
hearing on the Secondary Roads Six-Year Improvement Plan, and to receive funding
requests from cultural, tourism, and other agencies.
Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m.
Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations
from this schedule will be announced. The meetings are broadcast live on RVTV,
Channel 3, and today's meeting will be rebroadcast on Friday, March 21 at 7:00 p.m.
and on Sunday, March 23 at 4:00 p.m. The meetings are now closed-captioned.
Individuals who require assistance or special arrangements to participate in or attend
Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005
at least 48 hours in advance.
A. OPENING CEREMONIES (3:00 p.m. - 4t" Floor Training Room)
1. Roll Call
B. REQUESTS TO POSTPONE, ADD T0, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. v11ORK SESSIONS
1. Work session to discuss fiscal year 2008-2009 budget development.
A. Departments (Each department will be allowed 20 minutes to make their
presentation, followed by a 10-minute question and answer period.)
(1) Fire and Rescue (3:00-3:30)
(2) General Services (3:30-4:00)
(3) Parks, Recreation and Tourism (4:00-4:30)
(4) Police Department (4:30-5:00)
B. Board and staff budget discussion. (Elmer C. Hodge, County
Administrator)
D. CLOSED MEETING
EVENING SESSION (6:00 p.m. -Board Meeting Room)
E. CERTIFICATION RESOLUTION
F. PUBLIC HEARINGS
1. Public hearing and adoption of the Secondary Roads System Six-Year
Improvement Plan for Fiscal Years 2008-2014 and the allocation of
secondary road funds for Fiscal Year 2008-2009. (Teresa Becher,
Transportation Engineering Manager)
2. Request to adopt a resolution approving the Revenue Sharing Projects and
funds for Fiscal Year 2008-2009. (Teresa Becher, Transportation Engineering
Manager)
G. FUNDING REQUESTS FOR FISCAL YEAR 2008-2009 BUDGET
1. Cultural, Tourism, and Other Agencies
H. CITIZENS' COMMENTS AND COMMUNICATIONS
I. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph B. "Butch" Church
2. Michael W. Altizer
3. Joseph P. McNamara
4. Charlotte A. Moore
5. Richard C. Flora
J. ADJOURNMENT
2
ACTION NO.
ITEM NO. C
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 18, 2008
AGENDA ITEM: Work session to discuss fiscal year 2008-2009 budget
development
SUBMITTED BY: Brent Robertson
Director of Management and Budget
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This tirne has been set aside to provide an update on FY2008-2009 budget development.
An overview of the following departmental budgets will be presented for discussion:
• Fire and Rescue
• General Services
• Parks, Recreation and Tourism
• Police Department
Further budget discussions by the Board and staff will follow the department presentations.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRAI-ION
CENTER ON TUESDAY, MARCH 18, 2008
RESOLUTION CER"fIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of eachi member's knowledge:
1. Orily public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
ACTION NUMBER
ITEM NUMBER ~~
AT A REGULAR MEE"I"ING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 18, 2008
AGENDA ITEM: Public Hearing and adoption of the Secondary Roads System Six-
Year Improvement Plan for Fiscal Years 2008 through 2014 and the
allocation of secondary road funds for Fiscal Year 2008-2009.
SUBMITTED BY: Teresa H. Becher, P.E.
Transportation Engineering Manager
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In accordance with Section 33.1-70.01 of the Code of Virginia, as amended, the Board of
Supervisors is required to conduct a public hearing on the Secondary Roads System Six-
Year Improvement Plan to receive public comments.
The plan before the Roanoke County Board of Supervisors was presented to them at a
work session on February 26, 2008. At the work session, County staff explained the
funding allocations for the next six years and the distribution of the upcoming fiscal year's
allocation of approximately $3.76 million (a 28.7% increase of funds or $1,074,885 from
last year) between the two funding categories (Countywide Incidental Construction Items
and Numbered Projects).
Staff is now requesting the Board of Supervisors to conduct the public hearing and approve
one of the following alternatives and impacts.
ALTERNATIVES:
1. Conduct the public hearing and adopt the resolution approving the Secondary Roads
System Six-Year Improvement Plan for Fiscal Years 2008-2014 and allocation of
secondary road funds for Fiscal Year 2008-2009.
2. Conduct the public hearing and defer approval of the Secondary Roads System Six-
Year Improvement Plan for Fiscal Years 2008-2014 and allocation of secondary road
funds until staff can review additional comments received at the public hearing.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 18, 2008
RESOLUTION REQUESTING APPROVAL AND ADOP"PION OF THE SECONDARY
ROAD SYSTEM SIX-YEAR IMPROVEMENT PLAN FOR FISCAL YEAR 2008-2014
AND APPROVAL OF THE ALLOCATION OF SECONDARY ROAD FUNDS FOR
FISCAL YEARS 2008-2009.
WHEREAS, a public hearing was held on March 18, 2008, to receive comments
for the adoption of the Roanoke County Secondary Roads System Six-Year
Improvement Plan for Fiscal Years 2008-2014 and the adoption of the secondary road
funding for Fiscal Years 2008-2009; and
WHEREAS, the Board of Supervisors does hereby approve the adoption of the
Secondary Road System Six-year Construction Plan for Roanoke County for Fiscal
Years 2008-2014 and the allocation of secondary road funds for Fiscal Years 2008-
2009.
NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly
attested to be forthwith forwarded to the Virginia Department of Transportation Salem
Residency Office along with a duly attested copy of the proposed Roanoke County
Secondary Roads System Six-Year Improvement Plan for Fiscal Years 2008-2014 by
the Clerk to the Board.
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
March 18, 2008
Request to adopt a resolution approving the Revenue
Sharing Projects and funds for Fiscal Year 2008-2009.
Teresa Becher
Transportation Engineering Manager
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Virginia Department of Transportation (VDOT) annually provides localities the
opportunity to receive state matching funds for the construction, maintenance, and
improvement to primary and secondary roads in the state's highway system. The
Commonwealth of Virginia provides $1,000,000 for the matching program and limits
localities (counties, towns and cities) to $2,000,000 each.
The Revenue Sharing Program for FY 2008-2009 contains 20 projects totaling $2 million in
improvement projects.
County and VDOT staff presented these projects with maps and justifications for inclusion
in the Revenue Sharing Program for FY 2008-2009 at the February 26, 2008 Board of
Supervisors work session.
Receiving no requests to modify or change the priority list, staff is requesting the Board to
approve the priority list for the FY 2008-2009 Revenue Sharing Program.
FISCAL IMPACT:
The funding will be shown in the Department of Community Development operating budget
for FY 2008-2009.
ALTERNATIVES:
1. Adopt the resolution and authorize the County Administrator to sign the Letter of Intent
and defer appropriation of the funds ($1,000,000) until July 1, 2008.
2. Decline to participate in the Revenue Sharing Program for fiscal year 2008-2009.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON MARCH 18, 2008
RESOLUTION REQUESTING APPROVAL AND ADOPTION OF THE REVENI.IE
SHARING PROJECTS AND FUNDS FOR THE FISCAL YEAR 2008-2009
WHEREAS, the Board of Supervisors at a work session on February 26, 2008,
reviewed and approved the projects identified in Roanoke County Revenue Sharing
Program for Fiscal Year 2008-2009; and
WHEREAS, the Board of Supervisors desires to submit an application for an
allocation of funds of up to $1,000,000 through the Virginia Department of
Transportation Fiscal Year 2008-2009, Revenue Sharing Program; and
WHEREAS, $1,000,000 of these funds are requested to fund the projects
identified in Roanoke County Revenue Sharing Program for Fiscal Year 2008-2009.
NOW, THEREFORE, BE IT RESOLVED that Roanoke County Board of
Supervisors hereby approves the Revenue Sharing Project list for Fiscal Year 2008-
2009 and si~ipports this application for an allocation of $1,000,000 through the Virginia
Department of Transportation Revenue Sharing Program.
Recorded Vote
Moved By:
Seconded By: _
Yeas:
Nays:
A Copy Teste:
Board Clerk
ACTION NO.
ITEM NO. C7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 18, 2008
AGENDA ITEM: Funding requests from cult~.iral, tourism and other agencies for
fiscal year 2008-2009
SUBMITTED BY: Brent Robertson
Director of Management and Budget
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside for presentations to allow cultural, toi~irism and other agencies
the opportunity to orally submit funding requests to the Board of Supervisors for inclusion
in the FY2008-2009 budget. At the IVlarch 11, 2008 Board of Supervisors mee~king,
presentations from heal~kh and human service agencies requesting contributions From the
County for inclusion in the FY2008-2009 budget were heard.
Organizations that submitted funding requests for FY2008-2009 were instructed to submit
an Appearance Request Form to the Clerk to the Board of Supervisors if they wanted to
make an oral presentation. The Cultural, Tourism, and Other agencies on the attached
report have requested time to speak to the Board on March 18, 2008, regarding their
funding requests. The written requests and accompanying literature submitted by each
organization are available in the Budget office for your review prior to the presentations.
Attached is a summary that lists each agency's budget history and requested funding
amount, along with a listing of speakers who have signed up to present the agency's
request.
Based on input received from the Board, the County Administrator will make
recommendations for funding and present them as part of the FY2008-2009 proposed
budget that is planned for April.
FY2008-2009 Agency Funding Requests
Cultural, Tourism and Other Agencies
BOS Work Session
March 18, 2008
The agencies listed below have requested time to speak to the Board regarding FY2008-2009
funding requests. Speakers will be called in alphabetical order (A to Z) by the name of the
organization they are representing.
Agency Name ~ Presenter
Arts Council of the Blue Ridge
Center in the Square
Clean Valley Council, Inc.
FRIENDS of the Blue Ridge Parkway
History Museum & Historical Society of Western VA
History Museum & Historical Society of Western VA - O
Winston Link Museum
Jefferson Center Foundation
Mill Mountain Theater
Mill Mountain Zoo
Krista Engl
Larry Davidson
Ann Masters & Stephen McTigue
J. Richard Wells, President
Kent Chrisman, Executive Director
Kim Parker
John Levin, Senior Director of Development
Laura Romanowski, Associate Director of
Development
David Orndorff, Executive Director
Miss Virginia Pageant
New Century Venture Center
Opera Roanoke
Roanoke Higher Education Center
Roanoke Symphony Orchestra
Science Museum of Western Virginia
Small Business Development Center
Southwest Virginia Ballet (NEW)
Vinton Historical Society (NEW)
Virginia Amateur Sports
Virginia Economic Bridge, Inc. (NEW)
VRFA -Explore Park (NEW)
Western Virginia Land Trust
Young Audiences of Virginia
Bootie Bell Chewning
Lisa Ison, President
Judith Clark, Executive Director
Thomas L. McKeon, Ed.D., Executive Director
Caroline Hammond
Nancy McCrickard, Executive Director
Roy D. Baldwin, Director
Mike Lawson, Executive Director
Douglas Forbes, Treasurer
Peter Lampman, President
Carl Mitchell, President/CEO
Fred Anderson, Chairman
Roger B. Holnback, Executive Director
Cindy Petersen, Regional Director
FY2008-2009 Agency Funding Requests
Cultural, Tourism and Other Agencies
BOS Work Session
March 18, 2008
Agency Name FY07
Adopted FY08
Adopted FY2009
Request
Proposed
Art Museum of Western Virginia (per contractual agreement) $200,000 $200,000 $200,000 $200,000
Arts Council of the Blue Ridge $2,700 $2,900 $25,000
Blue Ridge Soil and Water Conservation District $1,200 $1,200 $3,500
Center in the Square Operating $37,700 $39,600 $50,000
Clean Valley Council, Inc $1,200 $1,400 $4,000
Downtown Music Lab $1,000 $1,400 $12,000
FRIENDS of the Blue Ridge Parkway $10,000 $10,400 $18,500
Harrison Museum ofAfrican American Culture $1,900 $1,700 $20,000
History Museum & Historial Society of Western Va. -Learning Gallery
(The total request for this project is $36,000 over 3 years, or $12,000/yr.)
$0
$0
$12,000
History Museum & Historical Society of Western Va. - O. Winston Link
Museum
$2,900
$3,600
$8,000
History Museum & Historical Society of Western Va. -Step Into the Past $8,400 $8,700 $12,000
Jefferson Center Foundation $1,200 $1,500 $2,000
Mill Mountain Theatre $6,400 $6,700 $10,000
Mill Mountain Zoo $7,000 $8,900 $20,000
Mill Mountain Zoo -Capital Request $900 $1,200 $20,000
Miss Virginia Pageant (NEW) $0 $0 $6,150
New Century Venture Center $1,000 $1,100 $20,000
Opera Roanoke $600 $700 $4,500
Roanoke Higher Education Center $10,700 $11,000 $15,000
Roanoke River Basin Association (NEW) $0 $0 $4,000
Roanoke Symphony $6,400 $6,500 $25,000
Roanoke Valley Sister Cities $2,400 $2,300 $2,300
Salem-Roanoke Baseball Hall of Fame $2,600 $2,800 $2,800
Science Museum of Western Virginia -Capital Request $0 $0 $250,000
Science Museum of Western Virginia -Operating $17,000 $17,900 $50,000
Small Business Development Center $3,500 $3,500 $5,000
Southwest Virginia Ballet (NEW) $0 $0 $5,000
Tri-County Lake Administrative Commission (TLAC) Smith Mtn Lake $9,400 $9,000 $10,000
Vinton Chamber of Commerce -Business Recruitment $3,000 $3,900 $12,000
Vinton Dogwood Festival $1,000 $1,000 $1,000
Vinton Historical Society (NEW) $0 $0 $25,000
Virginia Amateur Sports $44,400 $45,500 $50,000
FY2008-2009 Agency Funding Requests
Cultural, Tourism and Other Agencies
BOS Work Session
March 18, 2008
Agency Name FY07
Adopted FY08
Adopted FY2009
Request
Proposed
Virginia Economic Bridge (NEW) $0 $0 $1,500
Virginia Museum of Transportation $6,000 $6,400 $8,400
VRFA -Explore Park (NEW) $0 $0 $24,500
Western Virginia Land Trust $1,900 $2,200 $10,000
Williamson Road Area Business Association $1,000 $1,000 $0
Young Audiences of Virginia, Inc. $1,100 $1,100 $1,800
Sub-Total $383,800 $405,100 $950,950
FY2008-2009 Agency Funding Requests
Cultural, Tourism and Other Agencies
BOS Work Session
March 18, 2008
FY07 FY08 FY2009
Agency Name Adopted Adopted Request Proposed
Dues & Per Capita Contributions: These requests are from organizations supported by Roanoke County in the past. These
contributions, inmost cases, represent 'membership" in the organization; however, the contribution (and the current year's request) is
not contractual. Historically, the Board has utilized their discretion in funding increases in contribution requests.
Economic Development Partnership $140,732 $160,000 $170,291
Roanoke Valley Convention and Visitors Bureau $135,700 $155,700 $186,000
Salem/Roanoke County Chamber of Commerce $6,000 $6,000 $7,000
Virginia Institute of Government Membership $5,000 $3,333 $5,000
Virginia Western Community College -Site Development (NEW) $0 $0 $40,579
Sub-Total $287,432 $325,033 $408,870
Dues & Per Capita Contributions: These funding allocations represent memberships in the specific organization and, by nature,
must be funded at the full amount to retain membership.
Greenway Commission $29,600 $30,200 $29,700 $29,700
National Association of Counties $1,781 $1,781 $1,781 $1,781
Roanoke Regional Chamber of Commerce -Dues $2,620 $2,620 $2,620 $2,620
Roanoke Valley Alleghany Regional Commission $56,321 $57,215 $65,388 $65,388
Vinton Chamber of Commerce -Dues $500 $500 $500 $500
Virginia Association of Counties $18,000 $18,027 $20,110 $20,110
Virginia Municipal League $9,281 $9,573 $8,573 $9,573
Virginia Western Community College -Scholarship $11,850 $13,420 $13,797 $13,797
Sub-Total $129,953 $133,336 $143,469 $143,469
Grand Total Cultural, Tourism & Other $801,185 $863,469 $1,503,289