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HomeMy WebLinkAbout3/25/2008 - Regular/OAN~ /~ z -o r I 1838 Roanoke County Board of Supervisors Agenda March 25, 2008 Good afternoon and welcome to our meeting for March 25, 2008. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend David Fraser Faith Alliance Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD T0, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1. Request to adopt a resolution setting the allocation percentage for personal property tax relief in Roanoke County for the 2008 tax year. (Rebecca E. Owens, Director of Finance) 1 F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of an ordinance to rezone 0.21 acre, from C-1, Office District, to C-2, General Commercial District, to allow for access to the frontage parcel, property located at the end of Burlington Drive, Hollins Magisterial District, upon the petition of Lexington Falls, LLC 2. POSTPONED AT THE REQUEST OF THE PETITIONER. First reading of an ordinance to obtain a Special Use Permit in an R-1, Low Density Residential District, for the purpose of constructing a private stable on 5.801 acres located at 4535 Red Barn Lane, Vinton Magisterial District, upon the petition of Theodore J. Foster 3. First reading of an ordinance to obtain a Special Use Permit in a C-2, General Commercial District, for the purpose of Religious Assembly on 0.676 acre located at 6024 Williamson Road, Hollins Magisterial District, upon the petition of Harinder S. and Jaswinder K. Maghera 4. First reading of an ordinance to obtain a Special Use Permit in an I-2, Industrial District, for the construction of a 100-foot broadcast tower on 9.177 acres located at 5253 Hollins Road and 1132 Carlos Drive, Hollins Magisterial District, upon the petition of Roanoke County General Services G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance amending Ordinance 012208-2 authorizing conveyance of three parcels of real estate to the Commonwealth of Virginia in connection with road widening improvements to Route 11/460, Catawba Magisterial District. (Paul Mahoney, County Attorney) APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Roanoke Valley Greenway Commission 2 J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -March 11, 2008 2. Resolutions of appreciation to the following individuals upon their retirements: (a) Gail A. Campbell, Police Department, after fifteen years of service; and (b) Frederick Murray, General Services Department, after ten years of service 3. Request from the Police Department to accept and appropriate a grant in the amount of $4,965 from the Department of Criminal Justice Services K. REQUESTS FOR WORK SESSIONS 1. Request for work session to be held April 8, 2008, on the Mount Pleasant Community Plan. (Philip Thompson, Deputy Director of Planning) L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Accounts Paid -February 2008 5. Statement of expenditures and estimated and actual revenues for the month ended February 29, 2008 3 O. CLOSED MEETING P. WORK SESSIONS (Training Room - 4t" floor) 1. Work session to review the updated Roanoke County Parks, Recreation and Tourism's "Community Use Manual for Sports Organizations and Community Users." (Pete Haislip, Director of Parks, Recreation and Tourism; Mark Courtright, Assistant Director of Parks) 2. Work session on revisions to Chapter 15, Parks and Recreation, of the Roanoke County Code. (Pete Haislip, Director of Parks, Recreation, and Tourism; Mark Courtright, Assistant Director of Parks) EVENING SESSION Q. CERTIFICATION RESOLUTION R. NEW BUSINESS 1. Request to approve a resolution authorizing the execution of an agreement between Roanoke County and the City of Salem relocating portions of the boundary line between said governmental entities along Wayburn Drive, and authorizing that certain other actions relating to such boundary line adjustment be taken as provided by law. (Paul Mahoney, County Attorney) 2. Request to adopt the updated Roanoke County Parks, Recreation and Tourism's "Community Use Manual for Sports Organizations and Community Users." (Pete Haislip, Director, Parks, Recreation and Tourism; Mark Courtright, Assistant Director of Parks) S. SECOND READINGS OF ORDINANCES 1. Second reading of an ordinance amending and reenacting Chapter 15, Parks and Recreation, of the Roanoke County Code. (Pete Haislip, Director of Parks, Recreation, and Tourism; Mark Courtright, Assistant Director of Parks) T. PUBLIC HEARINGS 1. Public hearing to elicit citizen comment on the following items: (Brent Robertson, Director of Management and Budget) (a) General comment on the annual budget for fiscal year 2008-2009 (b) "Effective" tax rate increase (c) Real estate, personal property and machinery and tools tax rates 4 2. Request to adopt the following tax rates for calendar year 2008: (Brent Robertson, Director of Management and Budget) (a) Real estate tax rate of $1.09 per $100 assessed valuation (b) Personal property tax rate of $3.50 per $100 assessed valuation (c) Machinery and tools tax rate of $3.00 per $100 assessed valuation U. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES 1. Second reading of an ordinance authorizing the vacation of right-of-way shown as Crosstimbers Trail identified on the plat of The Woodlands, Section 3, located in the Hollins Magisterial District. (Arnold Covey, Director of Community Development) 2. CONTINUED UNTIL APRIL 22, 2008, AT THE REQUEST OF THE PETITIONER. Second reading of an ordinance to obtain a Special Use Permit in a C-2S, General Commercial District with Special Use Permit, to operate adrive-in and fast food restaurant on 1.5 acres located at 2445 East Washington Avenue, Vinton Magisterial District, upon the petition of Wallace Family Enterprises, Inc. (Philip Thompson, Deputy Director of Planning) V. CITIZENS' COMMENTS AND COMMUNICATIONS W. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael W. Altizer 2. Joseph P. McNamara 3. Charlotte A. Moore 4. Joseph B. "Butch" Church 5. Richard C. Flora X. ADJOURNMENT 5 ACTION NO. ITEM NO. !.: " ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: BACKGROUND: March 25, 2008 Request to adopt a resolution setting the Allocation Percentage for Personal Property Tax Relief for the 2008 Tax Year Rebecca Owens Director of Finance Daniel R. O'Donnell Assistant County Administrator ,~ ~~~i f~ 1 ~-Ly'~~ ` ~ ~ ' ~~ "fhe Personal Property Tax Relief Act (PPTRA or the Act) of 1998 established astate-wide program to provide relief to owners of personal use motor vehicles. The 1998 Act envisioned a five year phase-in o~F relief expressed as a percentage of ~Ihe bill related to the first $20,000 of personal use vehicle value. Costs soared and the percentage was frozen at 70% since 2001. In 2004 and 2005, additional legislation was passed to amend the original Act. This legislation capped PPTRA at $950 million for all Virginia localities for Tax Years 2006 and beyond. PPTRA funds are allocated to individual localities based on each government's pro rata share of Tax Year 2004 payments from the Commonwealth. The County's share of 'the $950 million is $12,229,857. At the December 20, 2005 board meeting, ordinance 122005-10 amending the Roanoke County Code by adding a new Section 21-225 to provide for the implementation of the 2004-2005 changes to the Personal Property Tax Relief Act (PPTRA) of 1998 was adopted by the Board of Supervisors. SUMMARY OF INFORMATION: In 2007, County staff used the PPTRA Allocation Model developed by the State to calculate the rate for the County which was 63.50%. These calculations proved to be very accurate and the amount collected with the calculation was almost as if the old method of personal property tax collection were in place. In 2008, once again County staff computed the effective reimbursement rate based upon both historical trends and the current tax assessment book. "fhe PP"fRA Allocation Model developed by the State was used to calculate the rate for the County which is 63.47%. This percentage is similar to neighboring localities that are ready to adopt their resolutions. "fhe Town of Vinton will be 61.97%. "fhe Board is required by the State to annually adopt a resolution setting the percentage reduction in personal property for that year. The attached resolution establishes the percentage reduction at 63.47% for the 2008 tax year. FISCAL IMPACT: The percentage reduction is calculated to distribute the $12,229,857 block grant allocation from the State in the manner described above. If the calculation is correct, the total personal property tax collected will be the same as if the old method of personal property tax collection were in place. There will be some timing delays in the receipt of the State funds, since they are now being received in the following fiscal year (2008-09), but we will be allowed to accrue these funds back to the 2007-08 year for accounting purposes so that our budget will be balanced. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution wf iich establishes the percentage reduction for personal property tax relief at 63.47% for Roanoke County for the 2008 tax year. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRAI"ION CENTER ON TUESDAY, MARCH 25, 2008 RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR THE 2008 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or ~~PPTRA~~) of Chapter 951 of the 2005 Acts of Assembly and qualifying vehicle with a taxable situs witl-iin the County commencing January 1, 2008, shall receive personal property tax relief; and, WHEREAS, this Resolution is adopted pursuant to Ordinance 122005-10 adopted by the Board of Supervisors on December 20, 2005. NOW "THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible for 63.47% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 63.47% tax relief on the first $20,000 of value; and 4. "that all other vehicles which do not meet the definition of ~~qualifying~~ (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke County by the Commonwealth of Virginia. 6. Supplemental assessments for tax years 2005 and prior shall be deemed non-qualifying ~ for purposes of state tax relief and the local share due from the taxpayer shall represent 100% of the assessed personal property tax. 7. That this Resolution shall be effective from and after the date of its adoption. 2 ACTION NO. ITEM NO. ~- (~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 25, 2008 Requests for pi.iblic hearing and first reading for rezoning ordinances; consent agenda Pf~ilip Thompson Deputy Director of Planning Daniel R. O'Donnell Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: „ ! ~ ~.. q , 4 ~ ~ BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for Aril 22, 2008. The titles of these ordinances are as follows: The petition of Lexington Falls, LLC, to rezone 0.21 acre, from C-1 Office District, to C-2 General Corrimercial District, to allow access to the frontage parcel. This property is located at the end of Burlington Drive, Hollins Magisterial District. 2. The petition of Theodore J. Foster to obtain a Special Use Permit in an R-1, Low Density Residential District, for the purpose of constructing a private stable on 5.801 acres located at 4535 Red Barn Lane, Vinton Magisterial District. (Postponed at the request of the Petitioner) 3. The petition of Harinder S. and Jaswinder K. Maghera to obtain a Special Use Permit in a C-2, General Commercial District, for the purpose of Religious Assembly on 0.676 acre located at 6024 Williamson Road, Hollins Magisterial District. 4. The petition of Roanoke County General Services to obtain a Special Use Permit in an I-2, Industrial District, for the construction of a 100-foot broadcast tower on 9.177 acres located at 5253 Hollins Road and 1132 Carlos Drive, Hollins Magisterial District. Maps are attached. More detailed information is available in the Clerk's Office. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for April 22, 2008. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 1 through 4, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to tf pis action. 2 ..~ ~~.~ - ~` uCogt~~~~ of Ro~a~ol;e ;Fo>: StafT Use Otxl~ Cvnttnttnrh~Developrnent tJ.,~crcrci~',ud: u~~~~~~ru~y: ~l.tnnitag ~~ Zoning -3+-v~ - - - - _ --- S?~4 Bernard Dt~ive A.~,rsGc.i:ivo-lcc: ~-~-~, ~ PC/C3ZA ~Ia!~p„1 rs 2 , ~_,~ ~ ~~ -=u. ~' O Box 2A800' ~ ~ I rt~~~rds r.~u~,t.? 13os d3,~: ~ s#Zoan+~tce, VQ ?4018-0798 ' ~ ~ ~ z~ ~z~t~ 'a,~,~; ~~.0~,,772-268 tr<A~C,(~~0~)~7~6~~(r5~"~ ~ _ aC'u.cNumtscr ~ - a~-~~O~~ ~~C.~i ~'~.~~rI~T.S ~#rec#: type of application filed ~chac~ 511~that appfy~ ~Rezo~itg 'C] Special Use. ~~ Variau_ce Cf'IVaiver C} Acinrinistratt,ve AppcaT" ~~ahtp P#~n tt5"z-2232) RtviciV ~icunts namelattclmss "tv/zip Piione.• ~ ~a '3 ~"~- 6 1'~ `Lexington ~Fal.l:S L_T~!~~ "Work: . 5~G0 Cgleman ~a~~d~ ~ Cel1~#, ~~- _ Roanoke_,_ V~ Z~~~~ - - - - - Fax N4,, - - - ~=--~- ~cr's nameladdress ~+v/zip Phone #'-rj"~~"~ ~ z ~~"_.~~~~ Ze.xingtorr Falls ~~~sC. warl:: 76l 1 l~ickeribacker i~r'i~~ Fax No ~~; ~~ :Property Loratian =_~` Magisterial District: ~;D1~.1-F15 0 AtI~'llI2~~01`I D~1V2 f~ommunityP)anningane - -~ - __ Tax ?Rnp~ - - 7 - - E.xistinc Zoning- C;; ~ (s}: Acres: ~ „ E.~:isti";g land iJ~e: VaCai~z`~. ~~ _ " i~j4?>~; ~'P,EClIiI- JJS~ Y~E17AI/~, 'li',~171',~R i;!N~ ~'OrZ1f' FL.rt1V" (IS Z-?Z32~ R$Y7E13' ,~1PJ~1.~~C~LIVrS~(~S/~'V; CPk Proposed Zp~ing: CZ Proposed Land Use: roes the parcel ttt~k the tninmurt~ Igt;aaea, ~vitlt _ Ycs ~x ?slo!..: fF' lit), A VARiA~t'~'ir: [Jpes tilt: pa~sti:i irt~et ~h¢ txtantlum ~ritGtia {'ar t{ic recce S.e'I 1~~ i~llU, Ai 1'A~tAN~L 1S il2CQUti~i~~ t+I~[tST ~i ~zopin~'request, are sgtttftbns being pit lTered wittx this r~9t of tie eec~uestedi<lis`Irict? j'pc? 1'csX! ~tY' ~',~ r5~ '~o , fl YAR'1"/INS`~~;Y>-t1t~':C~Z;~1N;h'tlDhill'~fSTR'~I.77Vb'.~lP~''Frll.~l'Pt"jtrlNTSIY,t~,/Afl~ ~ VariancefbVaive~ a6SecEi©nE.S}. A7 /'Ar of t{~c Roanoke:~autafi+j ,Zoriww'ng ~r~ifi~tce i-~ ortler'fc+' Appeal of ~onittg ~hrninistta~or~s-decsian to ~_ ~ ~ _ Appeal of ]ntet,ist-ettition o€ Seettan(s~': N /~: of the P.oanokefottfxt~t ~'onitt~~F3tratsee Appeal. of,Interpretatori b1 Zorztn~ iV1~ap tv~„~~,[ A - _ - ~ Jstheapplicationcomplete? l?feasecheGltif'eneTosed At'Pi,It;A,~~~QlylVl.'LLTVQ'F`BtuA'C~rP~'~DqT~;AN_YU't*Ttl1iLSG1'I,;r141S ARE FM7iS5iNGOi~. tiVC(TMPl.G7 ta~s~~~'icr v~An ws,'wrcr rr,ta~ ConsultatiDn 3 1f2" K ;1",conccp(plan Ap~li&alion Mctcs and'ttounds~esGription' .Ittstification 1 ate aJxj sewer ap 'itation - '~ ~~ Z~erebyGCf~t~,~th~tb;aiXtCiT~tCttitebtiviieta4`fhepr~perit'p tCro~~ ersa rtorcanlr ~ clte o ~vriec `--i~ I~SJ~V/CP VI,i ~ ,~pplicattirtt~cc PrufferstiifappE'iGatsle Ad~oinin~ pro~'trty owners :ct purcl;aserand am actin's with the kno~ti"ledge::rnd ~onsenl _ _Owr,cr`sSrgnature .~rrs~nrl~~,.. :~czorrl~vc~,~I'~ctnt,~si~~rfi~xna'~r~,vA~v>;ir.~ _ ' .. '~Sz.,,~2} i r~~Qu csrs ~lnplirant Lexin~~an Fa~_~_~ ,-L-c"_ - - °flid Planning t;ommissidit t9ill study rz•zOning, s vaivet' Z•ir ~otnmuriily pl~r~ {~I5 ~?-??3,11. F@~°ibw requests {o ~3et'crmine the need and justihcatiott '<or tfre c1t~- fit itealid~, safety, tr~d,geneoa~i wc'4fare 3'Ieasc aaswcr the ~vitlg clue$tions as thorcrnp.}tIy ati jg~rtisiblc::. L}se acl~lQM~'I ~paer i~f necessary (']case explain hpvv the request furthers ihe,purp~sf~, e County Ordinance a.~ t~ei1 15 the purposC beSinnir~, ofthe applieaL~Fe zoninsadistrict classi"~'catirm i-i<_the~2onin~ Ordinance e A~~tacl~e frleas~ ex~laindtow the pry%ct ~gnfarmstothe'g~d~'[al~uidelines andn~~cies contained inthcRc~:inoke C°nunly~('ou~mun)iy Plan, :tea c~ t= t' - -~ - ,e• ,, 'lease describe tlleimpact(s) afihe request ast tkte {~ropetty itself',.#tre ac'joining prorertes, ar,cl the~yt~rour~;hngatet~, as ~ac~l~aS ;hc~ impacts tiri piiblit sCrVices anti facilities, Frr~luding ~vater~se>,v.er, roa~~s, schoolsM p~rics/recreation and .fire And resr,ue„ Seth At'~~ch~c~ ~t15tIf~CRtICiT1 f01" )~4'ZdI~JIl~: ~~ ,~TI'lis ce~onin~'~~quest is being rn~de ~~ ~ ubjee~'p~;z'cel fraz~ f -~ "tc~ C-Z to allow for future ofh~c~tcprp~~_~tcial~ c~e~e~o __ . _: w ~o~~ ~ tore ~cc~~ ~~ 1i1~ ~pntage ~arctrl,E "7`la~is~projecf'~lli"~rtt~er the Roanok ~- nty.~onii~~! Ordinance b}' ~ ~ -`' ~ imilar uses ~to those currently pe~~~ritted by - and al1o~~~ for a development ~_ _ , provides better connectM~ity 2. This prbj~ct ~rtliers the H ~l~nning.' ` Ij~ j~ ; ar~llitect~tt~l _a~d sits ~desi ainf~~n ~t~l~t _ Th~isparcel is d~signate~ " aril fh~;~r~;>- fvr ~fztrure use that allows i 'anci ~be semi ~ , th~.~ ~vc.71 as pravida a rnix, of retai an .~ uses as ca}leG with' the `=I~' "' ~~icsig~~t'ion. 3. Z'~his ~ezoT~ingwill~, have ~fl " ~ ' act ~n~ #,k~e su~r~~ ~ - ' '~ ' already be bunt an the pz ..~ •~t131~ o~ is~s ~ sesx the potential for significar~t in~pa ~:, " noise~„tra c, etc- carp be roil ~. tBalzer & ~~~iate ~Peti~t~onerl,Property Ovvner:~ f? exin~gtani Falls ~~~C 59~tt Golerr-art :~~d Roanoke, VA ~41~;: Request: Rezoning From ~~~ #~ ~--~ wl~ortctiti~~~° '~x iti~~p #: 27'13-(15-02.p0 a ~~taag'e played op ~ ~{I;nriN ~e~l~~s than 5%. area Art~+~ free standing ~ ino-~um~~~t style arrtc~~ or less. ~. They ext~e~ri~or f'Er~isf~ of the. wolfs of the future building irvill be f~ ~ - . - ~ernbratitibus vVoad sid'irtg ox drfvit of a cbmbinatibn of the alb ,, 3. ,~xlerio~; lighting wiU be '~ ~ feet or less in heighf with fu11y conceafec~ ~ixfiures. ~!`z~f; ~a'~~, coiv+v~r7 PI.„atv ericc)c~.rsa- qA ~ }~}an of thr proposed project must be e cone If' I ici l Inge, development ar variance that an sha sing from thc'request In such ca." " nt may ~kse trtent of the property andby souo tcRray not be mana~ _ . i5 "h~heconceptplanihouldnof.be confused'w4th the site"; ' tl ~ l ~ x;d ` ~e i v~ `~ ~' ~ I '{. ~ite~pl;~rt. oriel bul ldrng permit proc'btiures ensure ~ I ~ nt t' i changes to thc~i~aitial concept-plnn 'Unless limit ~ 1'~ zdn'~ use permit or variance,~the concept plan maybe altcre }the 2oiting:disrrici ti Aegula~Y'an; ..~ ~ an is required ivi4li ati rezoning, sp it communityt ~ $ bold be p~cpared iy a p ~ cl of `,~~ ~ ¢~~' i'7~~nnir.g Division sta or suggeslche addition oC'e r .~ a ~ c ~~idc_c ~ a:e c }n., ~ ~ ninimunr. c,~~L,APPI-{C4N7S r~ a Applicant name and name of de.veiopme~'°' X b Date, scale and north arTO~~~ X c. Lot size. in acres or syuar,e Feet and dimensior~~' ~, ~L ocation, names of owners and IZoanokt County .tax txtap ~tupjber~ aj a~toinirtig prv~pertie~ physical features suc~i'as ground caner; irnEuxai •~~ateYCbut#;CS,, }~gQt}~j~in, ei > 't'he zOrlin~; bnd land T~sc of all ad}'ai`t~rtf pri~e~ii~, Q)f ptAp~ny fir~zs ii~td "easements All buildings, existing ¢nci proposcd,,and.ilimensionst door rteighls ~ Location, ~vidttts and names tat aifaxisting or platted streets or ays within or adjacent 1t3~he devet`opmenl Dimensions. and ioc¢tions of aVf~ tirikeways, parkrn$s~at:trs ~n es ~-;dditiounl iu~arm«t+`nn rt~q~ii~ erl /o~ l~E~~~~rlti~G ri~rrl ~PbCIRI` ~'S~ ~PER~C;11T ~IPPI fC~f„'7~'~ ,~,,, Exis;tgg utilities (water, seEver, slorr~ 'rains). and cbnnection& at the Site ~~ ~ Any dr>vY~ways, cntrpneeslexits, curie openings;and crossovers ~'?~opggraphy reap in a s}tt>t~Ie ticale an{i.costtour intervals Approximate street grades and site diSlanceS.:a~~terseCliort~g ~r~, ~~qc~{;gijs pf`zil adjacent (ire liydrani5 Arty ~joffered conditions at tl~e SfrC p';~kcl~Ftww. It~y ase addressed 11 project is to he ph~s~rl, p~leafie s~tow;phase;schecfuE l~~it'y tail ierf~ls scyr~ircd in'Ihe cheCktist abov~~~~ .. ~ ~~ ~ <~ SignaCut t"app6 nt {dale ~arc~l N~sml~~r x}37.1 ~-05-O2.O~Q plAt`lt~}ER~ ~ ~AR~HI7~~'FS ~ ~ VEYQRS RCf,4T1~a7CE • RICHMOND • IJftNRlv~R vA }~(q~AH V'Ai~Y 1 ZC3 C6r'r~rcfe Cvcl~ • yZoc~noke. V'dgirio 24018 • (S40) 779580+ FAX ~`~772-~(?50 v~is/wJ balier:cc .~ - z.oo} gtan give gtan;~rive ~lin~fan ,art: ~'al~s ~.,.f{. ±~~ress: 5:6G~ Peters creek Rdy VA 24Q~ ~~CS',. ~a~~~r ~ ~sso~ia'€es 4~nc ~~~ r ,ems ~~' w ,, ~ _. r Community D~veiapm~r~F„ ; ~ Zonr~~ pi~siani ~_ . ,~+;JTICI/ TO f~:I'PLT _ _ ~DII~ISIO ~~BLIG~~I~ET ,~. ~ t' E.l'`EIZMI~ ~ .~ PLANNiNG~ The Roangke (_:q,it~y Subdivision Vltaiv~~ jnfonnation is Pla~triing ~onvr-~ available for pl ~ravide writ~ttf . scheduled public. ~eari Otis cond. ~ small the new. or addi-banal inclurl~Ii~,.~ wr~it#en ~~ . ti~ ~^~~~ ~.. ... tea.. 'fifi'Ite Roanoke Count Subd~'~isibn 4~~aiver, afcing a.I~~nd use zrecessrfale iu-ther 't'his e s the r f~c ancilo 'watTanted, the`,' ~3 e~ng date. r s~iott ~f ar~d ;tl newly r ti Roanoke County Department of Community Development Core - Principal Industrial Lexington Falls LLC C9 C2 027.93-05-02 Hollins Area: 0.21 Acres N Applicants Name: Existing Zoning: Proposed Zoning: Tax Map Number: Magisterial District 39 January, 2008 Scale: 1" = 200' J~ ~~ J~ =O Roanoke County Department of Community Development N Applicants Name: Lexington Falls LLC Existing Zoning: C 1 Proposed Zoning: C2 Tax Map Number: 027.13-05-02 Magisterial Distric~t.~ Hollins Area: 0.21 Acres 31 January, 2008 Scale: 1" = 200' Coanty of Roanoke 3`~~ Community D pmcnt `~p Planning & ~~~~ da d~ - 5204 Bernard Driv ~ P O BOX 29800 Roanoke, VA 24418-0798 (S40) 772-2068 FAX (54D) 776-7155 Stan Usc On[ mccivcd: Received by: --3i-off ~ Application fee: ~ J I S ~-`~ PC/BZA date: ~~(~ °p .aaet~ I _.Z.o~u Placards issacd: I BoS dnte: /a Pe« Case Number i _ _ ,1 /~ oo ~P, AL.L APPLICANTS Check type of application filed (check all that apply) ^ Rezoning 'Special Usc ^ Variance ^ Waiver ^ Administrative Appeal ^ Comp Plan (I5.2-2732) Review Applicants name/address w/zip Phone: S ~ G - a D ~ - z2.4 U 11•t~Lo~fe 3 FOS}er Work: S"~JD~ s'$6-c3372. v y 5 3 S Recl 13c.rn I..a,~e. Coll a't: .~~~ o - ,cam- Ro nod. ' ~• 4GJ2. Fax No: Owner's name/address w/zip Phone #: 5 tl D - 90 y•22 y0 ~ i=os+er / Lrc-~ l~ ~os4-e~ work: ~~tn -~ SG--o3~L •Th ~re _ eoc yS35 Recl. 3cs-r 4n~~ raxNo_it: R ire V!~ 2~to 12 Property Location 4536 R.QC~ BCYY1 I.Grt¢_ Magisterial District: (~• I n n {`ocr~p((~ fI ~ ~.yo i 2 Community Planning area: Tax MapNo.: '-)o•J8._p1 -31.,2d. 32,ot ~ • Existing Zoning: - ?t gc~( i $ ~ I - ~ 2 ( , Size of parcel(s): Acres:' ~~1(v (+ 1. eo5S+l .G$5s Existing Land Use: i ~ r1 APPLICANTS {R/S/W/CP) REZONING, SPECIAL USE PERMIT , WAIVER AND COMPPI,AN (~s 2-1132) REVIEW `` ` Proposed Zoning: ~' (t S~eCica ~~ P.ert•-t~•F- ~• Qri~c-~- s~t~ Proposed Land Use: iZe s ~ r, w •~-~, ! ~ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type es No IF NO, A VARIANCE IS REQUIRED FIRST I[ rezoning request, are conditions being proffered with this request? Yes No YARL4NCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (V/W/AAj Variance/Waiver oC Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Seotion{s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION W ILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/51W/CP V/AA Consultation. R/5/UV/CP V/AA 8 112" x 11" concept plan R/S/W/CP V/AA Application fee Application Metes and bounds description Proffers, if appligble Justification Water and sewer applichtion Adjoining property owners I hereby certify that 1 am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner Owner's Signature 4(~~.~ " J (~ 'V 2 JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVEK OR COMP PLAN (ts.z-zz3zr REVIEW REQUESTS Applicant J~,~dnre S ~S~ r The Planning Commission will study rezoning, special use permit waiver or community plan (15,2-22.32) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible.. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beg-i~nning of the applicable zo1ning distri(c~t classification in the Zhoning Ordinance. i r ~ (~ ~r1e Q,X~~}"f:>~ (~Ip-~S 1-o t- G~1hiG~ '~'{~.2 S(~!?C-~\ ~Jse i"Q~M~~- IS ~~Cl CTox 1~~/G~18-o~-3zl~~l°~1Su-o1-32~01~ ~yc,,~~-~1-,3~fOZ~ fe ~v~ {{'' I I n C ~ C) C~e. p.. I~~ ~. (JOr~"~On 01` (G Y1C~ ~ V i ~-Q~t~ ~r ~~AZin~ ~~~,t CtL~` G inS Gti ~' Cu~f-t~ral 2pn~~ ~~nC~ On t~ 5~v-~~ef fl bdr~J~', ~~~`n~ 5 5 ~~~5 ~erm~~~- er,~cr,C.eS ZOnin~ ~,~~.,'~c.,-ice Sec~t'cr, ~~-3~"8 b~ 5u~~or~i.,J ~r~c_U~~-u.~.~ ~S~- a~ l~c~ o.nc~ ~3 ~~ et-,l~o,~,l`nJ t~z ~u co~ + ~ nab rP. a~ -~~e Comw,Un ~ ~~ Please explain how the project conforms to the genera! guidelines and policies contained in the Roanoke County Plan.. I rl i ,) S p ~C y c~,' U ~Q,~ ~ ~ rm ~ ~' ~ ©!1 i-r~ rm S to ~ ~'~ ~ L•'C.~l~t'w, 3 r.~ B f - s Please describe the impacts} of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. ~er~ w:l) be np Cic,~ver~~ im acs ~ Otyn~f-S pr ~c.~~jli(,, St?!'ui LLB S , 3 aN~tr Community Development ~-- ` ~ Planning & Zoning Division z a ..'a s NOTICE TO APPLICANTS FOR REZONING, SUBDMSION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Specia! Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for al] necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Specia) Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Deparbnent of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evacuate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective bate: April 19, 2005 ,~i1 ~c~ ~G rP ti~ t~ Name of Petition ,~ Petitioner's Signature l lz7/c~ Date CONCEPT PLAN CtIECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan steal l graphically depict the land use change, development or variance that is to be considered- Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving retunings, the applicant may proffer conditions to limitthe future use and development of the property and by so doing, correct any deficiencies that may not be managcab[e by County permitting regulations. the concept plan should not be confused with the site plan or plot plan that is required priorto the issuance of a building permit. Site plan and building permit procedures ensure compliance with Smte and County development regulations and may require changes to the initial concept plan. Llnlcss limiting conditions are proffered and accepted in a retuning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations.. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232} review and variance applications. The plan should be prepared by a professional site planner The level of detail may vary, depending on the nature of the request. The County Planning Division staff'may exempt some of the items or suggest the addition of extrn items, but the following are considered minimum: AL•L APPLICANTS `~ a. Applicant name and name of development / b.. Date, scale and north arrow e. Lot size in acres or square feet and dimensions J d. Location, names of'owners and Roanoke County tax map numbers of adjoining properties // e.. Physical features such as ground cover, natural watercourses, floodplain, etc. J f The zoning and land use of al) adjacent properties g.. All property lines and easements ~/ h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and IocaGons of'all driveways, parking spaces and loading spaces Additional irrforrnatiorr required for RLZnNING and SPECI~I. U5E PERMIT ~fPPLIC~fN7~ k. Existing utilities {water, sewer, storm drains) and connections at the site I. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable sca1C and contour intervals n.. Approximate street grades and Bile distances at intersections / o. Locations of all adjacent fire hydrants p. Any proffered conditions ai the site and how they are addressed q.. If project is to be phased, please show phase schedule I certify that al I items required in the checklist above are complete. i~ ll~~lo~ Signature of applicanE Date G i /~.7 Q$ %caucsz for I'rivar:. ;;.::u;e;. ICoanai:C. ~J r3. ?=€t)1? Tii_nrinra a~Zr~ I nsi HOStOr We propose a maximum of three horses 1~he area of containment for the horses will be fcneccl on all sides !~c wi I1 maintain the tree-covc~and rolial;c along the property lines to minimize changes CO Ille l121~711UOIllOOd. ,~ »flir i.~nt ~frnft ~k ~~r+t~r+r fn rnintrl~i.~r ~{L.rrn~.t,i~.~iw^ ei~r.~~il .~~,~1 _ , . ,,,..,, ;~ ~ ~s,~ll T~ere «i e s........., ,, .,.n.. ..... ~~•,.,..,,,, ~„ not be denurlr~l ~ 1tec=~"~ ~,kr ~ ~ t~; ~.`~ R. 1~... ,~ I~: ~ ~ ~~ ~~~ rn ~. ~ `"'pyd u°~ai1~' ~ ~. z~ i~~~ _.~ _ ' --_ ~-,~I~-1a-81~9h-~ ~+~1 '~a^'tEZ1UH tirrn.~~ M.~rOr~ti ,9L'8L~ is =~+~ Q ~' ~ ~ ~ ~ ~ ~ y iz~ ~` °_ ~ ~ I ~ ~ ~ ~ ~~ f '~ ~~ e ~ ~ ' ~~ 8 S E It °~ °' ~ ~ 1 cS a k ~ r5~~ ~~ ,~~ /~ ~+~+ ~+ i { Q- Q 3 n~Z~~ZiVL J D C7 DRA ~~ E~ ~A~B~ ~ ~ ~ ~~ N~ _ ~~F.t9~ ---~„'-', ~ 128.95 ----... ~ ~ ~~ ASp~ALT DR~~Ar --,___ ;~ ., t "' , ~:t a ~ : s,. ``; ~ ~ '~' rt+ ~~'~ ~ ,», ~a~, _--.,: ~ `~ ~ ~:,; a ~ 1~~ - ~ _ ~~ a ~`` 'b ,3,' °~ 'Y ~ ~ ~ N ~ o f ~'`~~ ~o ~ ~ 4 "' ° "' i~ ^M~ t I o~ V N ~~ o -.. _ ~'~b r 4 1 II 1 OC ~ ~- x ~. ~ o ~ 1 4 ~' 1 1\ ~ ~ ,,, y ~ ~ ~, I .~~~I~S 17.38' ! ~ ~~ ~~, ~! ~! ~ ~ 45.~9tl ~ ~ .l~ ~St p = 1 ~; ,,,~ ~1NyNy~~h ~ Ogg ~~°` • '~ s~ ~ ~'°~ by ~b~_ ~~ d A ~' ~C a ~~~~ ~~ ~~ ~~ ~ C'3 ~1. -~. U :..J i~ ~ ~~ ,! a'- w ~~ _ 9~` .. Sj~//•~~~ ~LL//~~l A; . r«~o '` Jb' 6O ~~~SJ v ~c a ,u~-~ n \~~.. .F~ ~f~ f, ~ . ';i ~ ~ 4, ..7. ) ~'~ ;'.'. ~p ,~,a ;fir , r~ d .~ ~ t ~ ~ , ~ _ ~}- ~ o ~ ,~ ~ ~ ~_ ~ w ~ .~ a ~_ ~ TMI O ~ D. ~ oq t!i 481~~~ t~ ~3~F-Q~ ~~~~~N o ¢Q ~~~ ~-- z ~ ~ ~~ a ~ z~ ~ ~ ~' a a Q w ~~ z i d. / ~ Q, i- x ~~ ~I ~~/f r~ V ®. ~ ~~ ~~o gPj ~Q~ Slt$ ~~O ~~ ~~ Q ~ Land Use _ Conservation ~; Rural Preserve - Rural Vllage Vllage Center Development Neighborhood Conservation Transition Core - Principal Industrial Roanoke County Department of Community Development N Applicants Name: Existing Zoning: Proposed Zoning.' Tax Map Number.' Magisterial District: Theodore J Foster R1 R1S 040.18-01-32.00, . 03, .04 Vinton Area: 5.801 Acres 7 January, 2008 Scale: 1 " = 250' Roanoke County Department of Community Development N Applicants Name: Theodore J Foster Existing Zoning: R9 Proposed Zoning: R1S Tax Map Number.' 040.18-01-32.00, .03, .04 Magisterial District: Vinton Area: 5.801 Acres 7 January, 2008 Scale: 1" = 250' County of Roanoke Community lopment ~,~ Planning & ing ~- 5204 Bernard P 0 Box 29800 Roanoke, VA 24018- (540) 772-2068 FAX (540) 776-7155 Staff Use tc received: Received by: i-3t-oPr ~4^- m fee: ~- PCBZA date: ~fo..,., ~~r, t 3 ~ A r~rti t_ Placards issued: SOS date: !q(Jrt~. Case Number ~ ~ , t.€ ~~ a~ ~, ALL APPLICANTS Check type of appiicatton filed (check all that apply) ^ Rezoning i3 Special Use ^ Variance p Waiver ^ Administrative Appeal ^ Comp Plan 115.2-2232) Revie-v Applicants name/addressw/zip Phone: Mar ellen Goodlatte Info. Harinders,& Jaswinder Maghera work: 540 224-8018 ~ 5713 Langridge Drive Ceti#: Roanoke, Virginia 24018 FaxNo.. (540) 224-8050 Owner's name/address w/zip Phone #: 540 774-0051 Harinder & Jas~ainder Maghera work: 540 3 5- 5713 Longridge Drive Fact No. #: RoanoLce Vir inia 24018 Property Location Magtstenal District: HD111nS 6024 Williamson Road Commtmtty Planning area: HOl11nS Tax Map No.. 038.06-o6-a2. oo-ooao Extsting Zoning: C-2 Size of parcel(s): Acres: • 676 Extsting Land Use: Retail REZONING, SPECIAL USE PERMIT, {VAINER AND COMP ALAN (15.1-1331) REVIEW APPLICANTS {R/S/W/CP) Proposed Zontng: C-2 Proposed Land Usc: Religious Assembly Does the parcel meet the minimum lot area, width, and frontage regtnrements of the requested. district? Yes x No IF NO, A VARIANCE IS REQUIRED FIRST. Does fhe parcel meet the minimum cntena for the requested Use Type? Yes x No IF NO, A VARIANCE IS REQUIRED FIRST [f rezoning request, arc conditions being proffered with this request? Yes No VARIANCE, {{'AIVER AND ADMINISTRATIVEAPPEALAPPLIGANTS (V/{i'/AA) Vanance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decsston to Appeal of Interpretation of Section(s): of the Roanoke Caunry Zontng Ordinance Appeal of Interpretation of Zontng Map to ~-3 Is the appiicatton complete? Please check if enclosed. APPLICATION W [LL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOIYIPLETE. wsnvicP v/Aa, tvsnvicP v~AA lvsnvicP v/AA Consultauon 8 1/2" x I t" concept plan Application fee Application Meies and bounds descnpuon Proffers, if applicable )ustiticauon Water and sewer appiicatlon Adjoining property owners Iherebycertifythatlameithertheowneroftheprop ordteowner's entorcontractpurchaserandamacnngwiththeknowledgeandconsent of the owner. ~~ ~~ Owner's Signature Harinder ghera ~~ ~t 9~~~P e 2 Jas Winder 1~f7agh a JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAFVER OR COMP PLAN (15.2-2232) REVIEW REQUESTS Applicant Harinder and Jaswinder Maghera The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232} review requests to detetmtne the need and }ustification for the change m terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification m the Zoning Ordinance. Applicants have leased the subject property to Freedom Center Church, a new religious congregation in Roanoke County. Tim Stalnaker is its pastor. While the church will make interior modifications to the existing structure on the property, no exterior modifications are anticipated. Permitting Freedom Center Church to use this property for religious assembly purposes allows an appropriate reuse of a now vacant building in a C-2 district. Please explain how the pra}ect conforms to the general guidelines and policies contained m the Roanotce County Community Plan. Freedom Center Church will promote the general welfare of the commtutity by offering an opportunity for religious assembly. The Church will add to the well-balanced mix of commercial and non-commercial use in the Hollins community, which the comprehensive plan recognizes plays an important role in the residents' high duality of life. Bringing activity to a now vacant building will itself enhance the general community as encouraged by the comprehensive plan: Please describe the impact(s) ofthe request on the property uself, the adjoining propemes, and the surrounding area, as wet] as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. No adverse impacts on adjoining properties and the surrotmding area are anticipated. Freedom Center Church will be using an existing retail structure. Additionally,~.this religious assembly use should have less impact on surrotmding areas than a retail ttse. MARYELLEN F. GOODLATTE Direct Diat {g40) 224-8018 E-mail mcoodlaucwefdg.cam 210 !st 5frcct 5.\\'. Suilc 2tk) I'D.lt t_~Ilt~c Doti t~ii31 Roanal:c. \'irpima '-I(x)I s-+o.~?-laotxl Fa:: 5-10.2?-L8o50 ~k1~-~;;id,.com RAND DELIVERED January 31, 2008 Mi. John Murphy Roanoke County Planning & Zoning 5204 Bernard Drive Roanoke, Virginia ?4018-0798 Re: Application for Special Use: Harinder and Jaswtnder Maghera Roanoke County Tax Map No.: 038.06-06-02.00-0000 Physical Property Location: 6024 Williamson Road Acreage: .676 acres Dear John: We represent Freedom Center Church, which wil] be leasing the above-referenced properly from Mr. and Mrs. Maghera. Enclosed please find the fo]lowtng in connection wrth the above-referenced special use request for the benefit of Freedom Center Church: 1. Application; 2. Copy of the concept p]an; 3. Topographical rnapptng of property (from County records}; 4. Utility mapping for property (from County records); 5. Flood plain mapping related to property (from County records}; 6. Aenal photograph of property (from County records); 7. Concept plan checklist; GLENN FELDMANN Mr. John Murphy DARBY ~ ~,,`•~ January 31, 2008 GOODLATTE Page 2 8. Copy of the deed into Mr. and Mrs. Maghera 4vhich contains the description of the subject property; 9. Layout showing proposed intenor modifications; 10. List of adjoining property owners; and 11. Our firm's check in the amount of $40.00 representing the filing fee. Please let me know what additional information we can provide you as the County reviews this request. Very truly yours, / ~Gtt. Maryellen F. Goodlatte MFG:1nh:6436000 EncIvsures c: Mr. and Mrs. Harinder Maghera (w/enc. ) Freedom Center Church (w/enc. ) Community Development Planning & Zoning Division P ANQx L z :a^ a 1838 NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAVER, PUBLIC STREET WAIVER, OR SPECIAh USE PERMIT PETITION PLANMNG COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and sttuatiorrs tl:at would necessitate ftcrther strcdy rs provided as part of this application package). This continuance shaIl allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. if a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: April 19, 2005 Harinder Mas?hera and Jascainder Ma~hera Name of Petetion ~~ /' ^f~' i Petitioner's Signature Jas~ainder.,l g era H finder Maghera ~ ~ Date ~ Date ~ ~_ LEGEND ® IRON PIN FDUND $ UTILITY LINE SEWER M.H. w ~i ~ ~~ 4 ~ ~ J :~ z ~Y ~~ ~~ ~z OV m~ N N N ~ N a 3 `-G O z° ~~2 ~v z~ ~tiz E- 4 Z ~VY CERTIFIED T0: FIRST AMERICAN NATIONAL BANK & FIRST AMERICAN TITLE. C-1 ! = 52'5 7'39" R = 25.00' A = 23.11' C = 22.29' CB= S38' 19'00"E ono ~ BUT F# 6 S6A 4 ~NOr A~ 0 oo.F F~J \~~~ '8~ ", ` ` 2g , KENNETH L. & VIRGINIA C. RAKES TM.~` 38.06-6-3 PHYSICAL IMPROVEMENT SURVEY FOR HARINDER S. & JA S WINDER K. MA GHERA LOT >2-C, BLOCK 1, CAPTAINS GROVE DEED BOOK 698. PAGE 3i HOLL/NS MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA rn co m D v O w N d 0 30 Scale 1 "=30FT DATE ~ FEBRUARY 17. 1997 DESK 52 r ~ X - _ ~ _ _ - - G _. - . z ~ ~p - a 9~g - .__ O __ -- - - - -_ _-__ ~~~~s~ gW ._ _ _ ' Q ~ X ~ o o ~ `S~ - ~~ ~ u O~ r O p ~ z ~\- ~ ~ . T O ~~ - d ¢ ~~ oZ~~ N r _ '' o Z N _ ~~ ~ I ~ ~~~0 - - o ~ o - ~ ° `n 'U ~ ' 'm'om UJ ; ~ O ~ J ¢ p ~ Q~ . = O O .C _. W ~ - iQ-O ~~ ~ ' - -SON Rp -~ -- ~ ~"c ,--i w~L~IA -- o:ci:o ~~ ~ - ~ O J, M p?>p I ~/~T~ - ~.s ~ Z .t"~ ~ O o : f! 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[~~ai p~ ~ ~ f O Y ~ Z /ai y-b~ c•E; w - l1JJl U o Q c~ !~€~F~i~~ ~~~~ p m m t ~ _ ~ ~~ '^' F'11, O o U o CONCEPT PLAN CHECKI.TST A concept plan of the proposed project must be submitted tivith the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonmgs, the applicant may proffer conditions to limit the future use and development ofthe property and by so doing, correct any deficiencies that may not be manageab]e by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning dismct and otJter regulations. A concept plan is required with a[I rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level ofdetail may vary, depending on the nature ofthe request. The County Planning Diviston staffmay exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS X a. Applicant name and name of development x b. Date, scale and north arrow X c. Lot size to acres or square feet and dimensions X d. Location, names of owners and Roanoke County tax map numbers of adjoining properties X e. Physical features such as ground cover, natural watercourses, floodplatn, etc. X f. The zoning and land use of al l adjacent properties ~C , g. Al] property lines and easements X h. All buildings, existing and proposed, and dimensions, floor area and heights X i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to rite development X ~. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information: requrred for REZONING acrd SPECIAL USE PERMIT APPLICANTS X k. Existing utilities (water, sewer, storm drains) and connections at the site X 1. Any driveways, entrances/exits, curb openings and crossovers X m. Topography map to a suitable scale and contour intervals X n. Approximate street grades and site distances at mtersecnons X o. Locations of alt adjacent fire hydrants p. Any proffered conditions at the site and haw they are addressed q. If project is to be phased, please show phase schedule i certify that al] items required in the checklist above are complete. Signature of applicant arln er g era 'Date i 1 k ~ b Jaswinder Maghera ~~ Date• JHN-_il-~bl7tf ib~ 11 f 3~ ~S>4 •-r. ~~ 0~Q Y~ ~~~i L _ j i t PHIS AESA OB BARGAIN AND SALE, made this 20th day of February. 1947, by and between G$URGB F. JACOB and wATH&@IA8 8. ' 1 JACOB, husband and wife, Grantors, and BABIHDBB S. tiJ1~R!- and JA3WIND$$ 1K. HAt~Bit11, husband and wife, GranteRS. j kKbC: I YC:1 kLUUk (C.LtkK ~4b Skf f b14~ h'. l?~~b l.~o~~ W T T N S~ S R T H J a ~~ ~~~ ~q~ ~o~I z~~~ ~~~~ ~~~ ~~ Tbat for and in consideration of the sum of Ten Dollars (510.00) and other goad and valusble conaide±'atian, the receipt t of .which is hereby acknowle@Qed, the tirEtntor~ do hereby grant f and convey with GFsN$RAL WARRANTY and ENGLISH CUVENANfiS OF TzTLB, to the Grantees, as tenants by the entirety with the i right Of Survivorship as at common law, the following described property, to-wit: ~ S88 SCHEDFJLE "A" ATTACHED i This conveyance is made subject to ang and ail covenants, conditions, easements, agreements and restrictions es are of record insofar as they may lawfully agpiy to the progeny hereby conveyed. JHN-,51-~i~{~tl 1b~1~ KKt~:lYt;ik[:WktC:Lb4ZK bob .iti'f b14b F'.d,1/bb ~K 153 E'" O1Q8~ WITNESS the folio~cing sigaatttres and seals: ~ i i .,~ ~ (sera } lfeargs cob ' i C'4.£ht~tc~.e.. t3 • ~a.~ (SSAL } Catherine 8. Jaco COMllONWBrIT,TH CF VIRGINIA CDlTRTY OF HSNRICO, to-wit: The foregoiaq instrument Was aclrnowledged bbfore me this ZDth day of Pebruary, 1997, by George F. Jacob and Catherine B. Jacob. f ..Mly~commission eXpires: June 30, 2000 i • ~~' c ~ _ . ;, 7iotarY Public ~'~~RY ~?~~~'~ . .. Graptee's Address: JHN-.51-~bblj 1b=1~ IlfCtC; I YC:1 KC.UItk I C;LtkK RK ig3~:/~ar01~~3b scxsDULa "~'• 541 Sti'( b145 h'. {~4/tJb ALL that certain tract or parcel of land located in Roanal~e County, Virginia, and more particularly described as follows: BBING all of Lot 12-C, according to a survey made for Captain's Grove Corporation showing a division of Lot 12, Block 1, Captain's Grove, which survey was made by T. P, Parker, S.C.B., dated July 16, 2962, attached to any' made a part of the Aeed recorded in Deed Book 698, page 29, at page 32, in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, an being more particularly shown oa that certain survey titled "Harinder S. & Jaswinder K. Maghera, Lot 22-C, Black 2, Captainb Grove° by Ronald R. Clark, G.S., dated February 17, 1997, recorded herewith and made a part hereof and to which survey zeference is hereby made for a more particular description; and BBfNG the same property conveyed to George F• Jacob and Catheriris B. Jacob by deed from Scott S~'. Winter and Bonny S. Wititer, dated February 23. 1988, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Yirglt~ia, in Deed Book 2280, page 209. i I ,~ J HN-.i1-bbd 1 b ~ ? ~ KKt~ i YC: i KC.UUk ! [.'KKK 54t4 .5tf' C b 145 • IRON P1M FQtJND CERr-f7ED ra: FIRST AMERlGW P1Ali0NAL BANK do ~ ~ FlR5T AMEt7tCAN tlTLE. ~ -$- u7luTY LINE ~_ 1 E r ^] t ! 5?'5~'39" v I R = 25.DD' ~ 1 C8~ SJ8'19'OD"E ` " ~ ~ C i , ~.~5~ab cye GCp SEB'fR ~'~ Mx i'~~R Ss t'~'oT /~~'~ ,Q ~ ~ ~ C~ ~• 1 ~ ~ ~~ 5 ~ in ~' ~ ~'~ ~ C~l~ z ~ ! ,~, G ~,~ ~ ~ ASPHALT PARKING ~~~ ~~ ~! ~ LDT i~ I ~ '~ b . 1 ~' ~ r ~n ~ I~ ~_ w DN~.~ Rr ~, ~~' i rsoz ~ a fi 7. Ilf.Ff. ~ Z w "~.. ~ $~aCK 1 gtGN W~ ~U.676 ACRE $ ~ 1 R~NtN ~•~' b ~ ; t Z ~ { 1 ~ ~ ~ KENNETh! L. ~ VtRGrNIA G RAKES ~D ~~,~ ~ TM.~ 38.x6-6-3 5eote 1'=3oFT -~ - _ - ••Ptf~'SfCAt !i/PtiQt+El~fEtMT Si1t7V$Y FOR. X~RfNDER ~S. ~• JAS11'tND~R K ~GfII~RA LG9"' f2-C, 8LOC1~ t. GAATdI1VS GRDY,6' oFm 8OOx s9s. PACE' 37 HOLLINS ~iG!$TfRtAI. WSTRICT. RaANWCf COUNTY. VIRCtNtA Ci1RREM' ONINERS; GFQRGF F. ~ GtTHERINE B. ,JACOB SIR~f ADQRE55 rS: 6024 NRLftAAtSQN ROAD QED ay: C7.AA'K' S'flRVBYING Pa emu' saris s~~ -~QAt 7" ; 30' NOTES: tA!! ¢ JB,OS-6-2 AC{7{lfRfd !N: D$. t280~209 NO TlJiE REPORT FLrRNISHEO PRQAERN t$ AFSlGhfATEU ria tN A JHM-Sl-~EOdF! lb ~ 1~ KKt(: I YC:1 Kt~lUK I (ry HkK 74th .Sti'/ b145 N. bb/{~ SK 1534 P G 01088 CONStD93lanON a~ROt1NT $ . i gS ~ ~a0. pa T. 3r.TAX SO.9.801 1039) $ 7th ~'S IN TH! Ct,FJ[K'S OFFlCi of nfE LOCK! TA7t ('2151 $ ~-~5 CtRCOt7' C011RT OF ftOAMO 7RAMSl~ FS (2971 $ t .ao CQpNTY, VA ?HIS ~! paY dF CLSAICS ~ 13071 $ t a.cao ~a ~ 1~ , 'THIS ~ v~ t9R51 $ ~.ot~ ints T~ul~ was PRES~41Tm srrax 3H.9~0~ to3$1 ,~~ wl~ sHe C~wca~ oR $ LOCai. 58.1-802 t2~0} , $ '!7• ACIQlOWLiT aNN~tED & rrF (9061 $o , an~urrm Yo ~co~ ar i t~OSaanoN T ora>. $ ss. s• ~ sHS sax talPOS~ t7NDL~R i a~l~. costs ~ ss.~-sod Has sraw aa,o. I R~oR1'lanotlls Para BY: k+rd~' s Foge.~ oattr~rss ~latcsa eaac so• ~ ~' ~~.-- t~aD~cs.~ali~s~t:F :~Go~~~. _it,~; t tr~~d- ~~ T~Tf~ P.06 c~ Q ~ ~ X c~ io ~ _ O _ ~ ~ N O ~ X Q1 :.. ~ ~ C C C C ~o ~ X O Q N r C ~ N ~ L X J O Y ~- m ¢~ o ~ (Q N ~ _ U X p O ~ - CSi Q' X .,-' _ ~ O O O tf) .-~ cn O ~ ~ O ~ ~ OI (Q ~ 3 ~' ~ u`Ti N '~ O ~ ~3 0 O -----...~-..-..._.._.___.._~ l a y C ~ ~~ ~ c ~ - N 7 ~ 3 <_ R ~;s t~-~.~~ ~~ I ;, 4.~ N ' v L6 a :n ~ c ' c a l N y P ~ i ~ M ~ to ~ N ~ X a ~~ _ ¢ ~ ` L ~ _ o 0 U p ''~ m o ~~ I I F so o~ .Ij N o a -~ ~ U U ~~ ~ x o ~ N N X _ O p N C N ~o ~ ~ O Q N ~ f1. J V X _......u„~......,, ~ ~ 1~ IJ ~ ~ o U X O ~ ~ ~ O X ~ ~+ O ~ ~ ~' v r z ~ i _. 3 V ~ ~ ~ N ~ N m X 6J ~ X ~ y ~ ^ ~ ~ ~ ~ c n O ~ ~ x ~ ~ CV ~ v ~ ~ ~ X tB ~ ~ EV ~ ~ r r- `~ i 1? 'ter-~_~:.:-~rs~.-. --_.~ i ,i ,~ ~ I U ~f C ~ 3 ~ ~ ~s N ~ ~ ~ i~ .w;~~ f i f 1 t ~ I I Q "' i E I I 0 "~ Q I N I f 1 I I I ADJOINING PROPERTY OWNERS Tax Parcel No. 038.06-06.02.00 Owner: Harinder S. $: Jaswinder K. Maghera TAX MAP NO. OWNER S /ADDRESS ZONING 038.06-06-01.00 John David Fralin P. O. Box b037 Roanoke, Vir inia 24012 C2 038.06-06-10.00 Odell Real Estate Development LP 28 Lexington Drive Bluffton, South Carolina 29910 R3 038.06-06-07.00 Kenneth C. Moneymaker 643 Commander Drive Roanoke, Vir inia 24012 R1 038.06-06-03.00 Rakes Properties III, LLC P. O. Box 162 Shawsville, Vir inia 24162 C2 038.06-09-01.00 Richard E. and Nancy G. Shawn 2685 Gill Haven Drive Roanoke, Vir inia 24019 C2 038.06-08-02.00 Amco Incorporated c/o Milton Crandall P. O. Box 19073 Roanoke, Vir inia 24019 R2S Transition ~„ Core - Principal Industrial i ~~_-- N Applicants Name: Harinder & Jaswinder Maghera Roanoke County Existing Zoning: C2 Department of ~ Proposed Zoning: C2 Tax Map Number.' 038.06-06-02 Community Development Magisterial District: Hollins Area: 0.676 Acres 1 February, 2008 Scale: 1" = 150' N Applicants Name: Harinder & Jaswinder Maghera Roanoke County Existing Zoning: C2 Department of Proposed Zoning: C2 Tax Map Number.' 038.06-06-02 Community Development Magisterial District Hollins Area: 0.676 Acres 1 February, 2008 Scale: 1" = 150' ~",~ County of Roanoke Community Development Planning & Zoning SZ04 Bernard Drive P D Box 29800 Roanoke, VA 24018-0798 (540) 77?-2068 FAX (540) 776-7155 For Staff Use Only Date received: Received by: Application fce: ACfB;xrk date: -e- ~l1 10 8 Placards issued: B05 date: 4 22~D~ Case Namber ~ ~ 9' ~ Z OOS' ALI. APPLICANTS Check type of application filed (check all that apply} ^ Rezoning )B(Special Use ^ Variance D Waiver ^ Adminis#ra#ive Appeal ^ Comp Plan (t 5.2-1232) Review Applicants name/address +v/zip Phone: R04ND~G ~oun~ (~G~ucrYt.r SGtJrc~s Work: Cell #l: Fax No.: O+vner's name/address whip Phone #: Ro4uoke ~,~>nty Board ~ Super-vrsors Work: PO Box x9800 Fax No #: r.r r Property Location ll Sa53H Rd Magisterial District: y01~1NS o ,us // 3 CA-~0 ,~a<-• Community Planning area: Tax Map No : 039• oS~ 02l' OS 00-000p Existing Zoning: Ia O - Oa - O - Size of parcel(s): Acres: 9. /~~ Existing Land Use: //ONE REZONING, SPECIAL, USE PERMIT, 1~~AIVER AND COMP PLAN {15.2-2231} R~EI~IEII' APPLICANTS (R/S/VI'/CP} Proposed Zoning: IaI Sfreera.~ LCSe perrr~,'t Proposed Land Use: Co~Sy'raC~ DD ~t f o Does the parcel meet the minimum lot area, width, and frontage requirements of'the requested district? Yes ~ No iJ IF iVO, A VARIANCE IS REQUIRED FIRST. ,~ ' Does the parcel meet the minimum criteria for the requested Use Type? Yes 1~t No Cl 1F NO, A VARIANCE 1S REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes LJ No ^ VARIANCb, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (V/W/RA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appea[ of Interpretation of Section(s}: of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check ifenclased. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. r2/5/1i'/CP V/AA R/S/Vt'!CP V/AA R/SAi'/CP 1'/AA Consultation 8 ] /Z" >; 11"concept plan Application fee Application Metes and bounds description Proffers, ifapplicahle Justification Water and sever application Adjoining properly o+~~ners 1 hereby certi fy that 1 am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner O+vner's Signature JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN p5.2-22x2) REVIEW REQUESTS Applicant ~~ue~ _ Cou+~+tu ~e,yera,! 1Sn~cs/rces The Planning Commission will study rezoning, special use permit +vaiver or community plan (15Z-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare Please answer the following questions as thoroughly as possible Use additional space ifnecessary, Please explain ho+v the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. I) This is The re-use a-~- aN exis~~~s bc-oar~,co~s~~,R..,s ~'ow~e~r-, ~.~ Th rs Tower-~ w +~~~ a~~ot~ -~'ov- c.o~~oen,~}toN of ~3~ o7'1~er ~v~ov r~.ex-.s. 3.} /~c"ho.~s x•11 b~ ~~ku~ ~ r eaPuc~ /1S) bt 11'1'- . Please describe the impact{s} of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/se++~er, roads, schools, parks/r~eereation and fire and cescue. A IDO foot lower- w;'11 6~ eo ~ s?ru ~-tcor, o.~ ~i to . ~-~ Tip ~ ~a~l~ ~ ~- SToPs uS~.v~ ~•t~a! ,vo re,~o/ec~ , 7~~ o~l~ V/Sua.I. The T..~wef- S u r rv~,.u~i w$ S o tic>I ~s t/~.vc%rs crrG U.ti•vs Tower', ~~ ~..~i/1 ,6~ ~ ~Pa.c~ ~o cbd~a,,u.x,~ p I'oPer7-ies co~l~ be, w.`Il b e ~Q.~.7'e.~ -~-a ~af~.lti. ~ is 3 JUSTIFICATION FOR VARIANCE REQUEST Applicant The of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a variance can be granted. Please read the factors listed below careful ly and in your own ~a~ords, describe how the request meets each factor 1 f additional space is needed, use additional sheets of paper, 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the Zoning Ordinance, 2. The strict application of the zoning ordinance would produce undue hardship; a hardship that approaches confiscation (as distinguished from a special privilege or convenience) and would prohibit or unreasonably restrict the use of the property 3. The hardship is not shared by other properties in the same zoning district or vicinity. Such hardsltips should be addressed by the Board of Supen~isors as amendments to the Zoning Ordinance. 4 The variance wil! not be of a substantial detriment to the adjacent properties or the character of the district. 4 3USTIFICATION FOR ADMINISTRATIVEAPPERL REQUEST Applicant Please respond to the follau~ing as thoroughly as possible. ]f additional space is needed, use additionai sheets of pape-. f Reasons for appeal: 2. Evidence supporting claim: CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the appl ieation. The concept plan shah graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance ofa building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations A concept plan is required with alt rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner The Level o{detail may vary, depending on the nature of the request The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL AP]'LICANI"S / a. Applicant name and name of development ~[ b• Date, scale and north arro~v ~/ c. Lot size in acres or square feet and dimensions ,/ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, lloodpiain, etc. •/ f. The zoning and land use of all adjacent properties / g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights ~/, i. Location, widths and names of all existing or platted streets orother public ways within or adjacent to the development /~ j. Dimensions and locations of all driveways, parking spaces and loading spaces Additiorra! it fa rnation reg:rired for REZONIAIG acrd SPECIAL USE PE.RAIIT APPL.ICAA'TS / k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals -/~ n Approximate street grades and site distances at intersections / o. Locations ofall adjacenE fre hydrants p. Any proffered conditions at the sire and how they are addressed _ q. If project is to be phased, please show phase schedule 1 certify that all items required in the checklist above are complete. Signature of applicant Date 6 Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or' Special Use Permit petition if'new or additional information is presented at the public hearing, If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff' andJor an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission inay vote to continue tl~e petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Corninission shall consult with planning staff to determine if~a continuance inay be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note. a list of potential land uses acrd situations drat ~+~ould necessitate, further study is pra~~ided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses andlor traffic in3pact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: April 19, 2005 Name of Petition Petitioner's Signature ~ pOANp~ ~ G _ ~ 9 2 J /B~6 Date F4 Community Development Planning & Zoning Division .~ POTENTEAL. OF NfiED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detaiYed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. I'f your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County Transportation Engineering Manager, and/ar Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the applicafiion in order to expedite your application process. (Note this list is not inclusive and the County staff and DOT reserve the right fo request a tral~c study at any time, as deemed necessary) High Traffic-Generating Land Uses: • Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units • Restaurant (with or without drive-through windows) • Gas station/Convenience store/Car wash • Retail shop/Shopping center • Offices (including: financial institutions, general, medical, etc.) • Regional public facilities • Educational/Recreational facilities • R.eliglous assemblies • Hotel/Motel • Golf course • Hospital/Nursing home/Clinic • Industrial site/Factory • Day care center • Bank • Non-specific use requests Road Network Situations: • Development adjacent to/with access onto/within 500-ft of intersection of a roadway classified as an arterial road (e,g., Rte 11, 24, 115, 1i7, 460, 11/460, 220, Z21, 419, etc) • For new phases ar changes to a development where a previously submitted traffic study is mare than two (2) years old and/or roadway conditions have changed significantly • When required to evaluate access issues • Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.) • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/planned traffic signal(s) • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day Application Requirements Corrsrtltatiou t-~ilh the County Planning staff to review the feasibility of the proposal and to obtain recommended procedures and technical assistance Applicant is encouraged !o contact adjoining property owners to inform them of the proposal. Applicntion must be legible and signed by properly owner, contract purchaser, or owner's agenE Jrrstificatiorr stating in genera] terms the change in use ofthe property, the effect of the changes on the surrounding area, the reasons for the request, the consistency of the request with the Community Plan, and the consistency of the request with the general purposes of the zoning Ordinance and the purpose stated at the beginning of the applicable district regulations. Concept Plau of the proposed project and the concept plan checklist must be submitted with the application. Plan must be 8 5" x 1 1 ", Metes acrd borurds description must accompany rezoning and special use permit application. li'ater acrd server application and plarrfnretric maps must accompany rezoning and special use permit application, if applicable List ojadjoinir:g propertp owners including owner's names, addresses (mailing address including zip code) and tax map numbers of all adjoining properties and those directly across any public right-of-~~~ay must accompany application, ineluding those in adjacent jurisdictions (Refer to tax records in the County Assessor's office. Appficatiorr fees must accompany application and are as follows: Rezoning -Agri/Single/Two $415 + $ZO/acre or portion thereof Rezoning- Multi-family $860 + $25/acre or portion thereof Rezoning -Industrial $840 + $30/acre or portion thereof Rezoning -Commercial $945 + $32/acre or portion thereof Land Use Plan Amendment $710 Special Use B Landfill $1,875 Special Use B Other $40 Variance $190 Waiver $ f 90 Administrative Appeal $275 !n addition, the applicant must pay legal advertiseureat fees. Staff tivill prepare ad for the applicant and deliver ad to The Roanoke Times. Applicant is responsible for contacting and paying The Roanoke Times for the ad, If the applicant is a private citizen, not a business, the applicant must setup payment for the ad prior to the deadline date stated an the advertisement notice. Ijpnynrent is rrot rrrade to the Roanoke Times prior to t/re deadline dale, tke nd will no[ be nur and the application will not be heard nt hearing. Public Hearing Notices must be posted ai clearly visible locations along the street frontage or property lines of the subject property. Notices will be issued by Planning & Zoning following receipt of the completed application. For further information or assistance, please contact: Department of Community Development -Planning & Zoning 5204 Bernard Drive, SW P O Box 29800 Roanoke, VA 24018-0798 Phone (540}772-2068 -Fax {540)772-2108 E-Mail: LanninarFr~co.toanol.cva.us All requited items !rust be submitted before t{te applicatiot: deadlilte. I~I~~]E~~l~]L~~~~~~~ ~~71Y~~TII.17I'14T~1~IY ~IE~~tC~~1LIf~7I' ' .Date: Da: dl Applic~~nt l~larne: ({oc?~o~e Caun'~' ~nrra,.` Ser~~~~s ~Coansnltant Staff I~'Ieernber: BII`®AD~'ASTIlV~ ~'®IIiS AND ASS~~IATED ANTEI+11Q1A PERMITTED B~ IiJI~I~T: o New and replacement broadcasting towers and associated antenna not exceeding thirty {30) feet in height and located within any comrrrercial or industrial zoning district provided: a) the proposed tower is a monopole type design: b) the general area of the praposed tower is currently served by above ground utilities including electric power and telephone poles: and c) all other use and design standards for the construction of the broadcasting tower and associated facilities are met. o Antennas maybe installed on any existing structure within the County provided said antenna does not meet the definition of a broadcasting tower, does not increase the height of the existing structure more than ten (10} feet, and does not result in the structure and antenna exceeding the maximum structure height for that zoning district. o Temporary towers erected for a period not to exceed twenty-one days. The following information shall be required as part of the Special >CJse Permit for a Broadcast Tower in addition to standard application requirements. Proposed Site ®ualities Utilities that are currently resent on site: ~1 eetr 1 c ,~ ?e ~co ~ ~.t~a.~"e t- SG we Utilities required that are not currently present on site; Expected route of linkage: /VD/VF Estimated noise level in decibels: Broadcast Tower Structure Type: ^ Monopole ®Lattice Tower ^ Guyed Tower ^ Stealth Design {description) ^ Other {description) Proposed height of tower excluding antenna: lOD ~,~ Existing height of surrounding tree canopy and/or buildings: ss~ ~.S ~~ Construction material and finish of tower: Specific tower location Material: S7'ee ~ Finish: Pte' ~. fe 1 L-ongitude:3 r~ ~9 ` /S., `~D Latrtude. ~9 ~~ ~~. ~ Ground Elevation in mean sea level of the proposed tower site: /O ~~ ~t ASL Tower has structural ability to accommodate: ^ One ^ Two Ili Three other providers. T pes s of Antenna or ®ther Devices Attached to 'Tower ^ Omni-Directional Antenna ^ Directional Panel ~ Parabolic Antenna ^ Whip Antenna ^ Other Material and finish of the proposed antenna(s). Dimensions of Antenna(s)-heightlwidthldepth '~~iaterial: Nj~,~-4 ~ Finish: ~ 1 ~-~~ 3 ~ / 3 ~ / 31 The ful6owiarg infor¢nation rnrast be srrb~tted separately aaa eithe~• a wretten ou• rnappecIl forrrsat. Information on how the proposed site relates to the applicant's existing communication system including number of other sites within the Roanoke Valley, and the location of the antenna at each site. ®A map designating the specific coverage area(s) desired with any overflow areas denoted separately. ^ A list, with a map, of all the alternative sites considered or' evaluated to serve the area of this proposed tower, including other existing tower sites in the vicinity. This should include any co-locations considered and the specific technical, legal or other reasons the other sites} were rejected. ® Provide conceptual site plan drawn to scale, depicting the location of support structures, equipment enclosures, Iandscaped areas, fences, lighting, access, limits of disturbed land, average slope of the site, ownership and use of adjoining properties, etc Provide accurate, to scale, photographic simulations showing the relationship of the proposed broadcast tower and associated antenna to the surroundings. Photographic simulations should include the relationships of any new or modified road or utility corridors necessary to serve the proposed broadcast tower site. ® Provide computerized terrain analysis showing the visibility of the proposed broadcast tower and antenna at the requested height and. location. If new or modified road, access or utility corridors are proposed, the terrain analysis shall also show the visibility of these new or modified features. ® Provide detail sheet far broadcast tower structure. ~ Provide an accurate description and photograph of the proposed tower structure, including antenna. ® Provide detail sheet of any antenna or devises attached to tower including electrical and mechanical specifications for antenna systems. Notes: I hereby cer#ify that: All required -submittals to the FAA, as required by Zoning Oidinanee Section 30-87-2D. 6, have been submitted, ~ A r•eguired on-site balloon or comparable test will be perfarrned on the dates of for• tl2e Planning Commission public hearing scheduled for ,and on the dates of for the Bom•d of Supervisors public Izearing -scheduled for c I, the applicant shall be responsible for all fees associated with the~ling of the application, including the reasonable cost of arty independent analysis deemed necessary by the Cour:ty to verb the creed for the new broadcast tower°. Signature: Date: 2 ~ ~.j Roanolce County Fleet Services Center Proposed Telecommunications Tower Request for Special Use Permit January 24, 2008 Page 1 of b Contents 1.0 Summai•y 2.0 Technical 2.1 Location 2.2 Structural 2.3 RF Exposure 2,4 Grounding 2.S General Safety 2.6 Interference 3.0 Procedural 3,1 FAA Study 3.2 FCC Antenna Site Registrations 3.3 Environmentallmpacts 3.4 Supporting Documentation 4.0 Recommendations Page 2 of 6 1.0 Summary Roanoke County General Services has made application to Roanoke County for the issuance of a special use permit to allow construction of a telecommunications support tower at the site of the new Roanoke County Fleet Services Center. The intent is to construct a 100-foot self supporting tower and fenced communications equipment compound to provide a permanent communications link to existing county resources. Also it is noteworthy that approval of this special use pernlit will provide the County a source of revenue with the availability for co-location for future telecommunications providers. This report outlines the specific areas of evaluation with respect to this proposal. It is our intent to comply with all Federal, State, and County regulations regarding the construction of telecommunications support structures. 2.0 Technical 2.1 Location The proposed tower site is a 20 ft by 34 ft area that is located on the lot that is to became the new Roanoke County Fleet Services Center. The tower will be located between the main building's rear parking lot and back property line. The existing tree Canopy is between S5 and 65 feet in most places. Also Norfolk and Southern Corporation have rail lines that run along the back of this lot giving a greater buffer to the adjoining neighborhood. The primary use of this structure is a point to point fixed microwave radio. The post construction elevation is 1070 feet above sea level; the surrounding land in most areas has an average elevation of 1109 feet above sea level. The total height will be 1170 feet. About 60 feet of the structure will be visible from the surrounding area. There are no other structures suitable for support of this facility. There are no new structures proposed to be constructed in the immediate area in the future. Page 3 of 6 2,2 Structural The proposed 100-foot tower is self supporting, designed per ANSI/EIA-222-E 1991 standard fora 70 mph basic wind speed, F/2" radial ice. As proposed, the applicant only intends to place one (1) microwave dish and associated transmission lines on this tower. At the base of the tower, a concrete pad will support a communications cabinet. The connection to the main building will be done using buried conduct. The area will be enclosed by an 8 foot security fence, which will prevent unauthorized access to the tower and equipment. This tower structure, as proposed, would allow room for future co- loration of additional telecommunications providers, thereby minimizing the number of towers needed in the area far optimized service. 2.3 RF Exposure Appropriate steps, including warning signage at the site, will be taken to protect both the general public and site workers from unsafe RF exposure in accordance with federal guidelines. RF site exposure warning signage placement is appropriately planned for this site, 2,4 Grounding Grounding of all structures and equipment at an RF site is critically important to the safety of both personnel and equipment at the site. All structures and equipment at tl~e site should maintain a ground potential difference of less than 25 ohms, If the construction is performed as proposed, sufficient grounding will be maintained. 2.5 General Safety This site will be surrounded by suitable security fencing. Additional safety measures to be placed at this site include RF exposure warning signage, and routine and emergency contact information. The tower will also include the installation of a ladder and an OSHA-approved style of fall prevention cable. Page 4 of 6 2.6 Interference Interference should not be an issue because the equipment in use is regulated by the Federal Communication Commission. The radios transmit power and frequency are regulated and licensed by the FCC. 3.0 Procedural 3, I FAA Study This paclcage includes the determinations of an "Air Hazard Determination Study". The study indicates that the structure does not exceed obstruction standards and would not be a hazard to air navigation. Marking and lighting are not necessary for aviation safety. Voluntary registration with the FAA. of this site has been done to assist in safe air navigation. 3.2 FCC Antenna Site Registration This site is not required to have an antenna site registration number. For bath routine and emergency identification purposes, it is recommended that this site be registered with the Federal Communication Coirunission. Voluntary registration has been done. 3.3 Environmental Impacts Environmental impact as defined by Title 47 of the Code of Federal Regulations, chapter 1, part 1.1307(a}, indicates that construction of proposed site will not produce any notable environmental impact. Visual impact from this site is a more likely source of questions. Barring any unexpected directives from the FAA, the tower will not be required to be painted with aviation marking colors, and will not require lighting. The tower will be painted using a fiat matted finish to reduce visibility and light reflections, Page S of 6 3.4 Supporting Documentation • Roanoke County's existing microwave communications system with proposed microwave path. • Conceptual site plan drawn to scale. • Detail sheet for broadcast tower structure, photograph included. • Detail sheet for foundation. • Detail sheet for microwave radio and antenna • Zoning and land use of alI adjacent properties. • Property details of adjoining properties. • Area photographs of on-site balloon test to simulate height. • No hazard to air navigation from FAA • Voluntary tower registration with FCC 4.0 Recommendations This application was completed with all intent to comply with alI Federal, State and County regulations regarding tl~e construction of teiecomrnunications support structures. At this time we would request that an issuance of a special use permit to allow construction of this tower site as proposed be issued. 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ID Owner Name Address Street Street Deeded Zoning Legal Description Linked Number Parcel (Tax Map Number Name Suffix Acreage Classification Parcels {GPIN) Number ID) (Parts) 0664-98-2125 2125 039.01-DI- HUFFMAN LARRY E & 1460 CARLOS DR 13.4 R15 HOLLFNS 1 01.00-0000 DONNA V 0664-87-8147 8147 039,01-D1- RESENDE CARLOS M & 1324 CARLOS DR 1..412 R! TINKER CREEK i 43.01-D000 DAWN M 0664-87-8376 6376 039.01-O1- RUBBLE ERNEST J JR & 1336 CARLOS DR 1.642 RI ~ 4 SUR FOR JAMES S 1 03.02-0000 DOLLY B BOLLING TINKER CR 0664-87-4502 9502 039.01-O1- DALTON JAMES W & 1348 CARLOS DR 1.698 R1 ~ 3 SUR FOR JAMES S 1 03.D3-0000 WANDA M 80LLING TINKER CR 0664-87-4638 9638 039.01-01- HALE ROBERT 1360 CARLOS DR 1.735 Rl TR 2 SUR FOR JAMES S i 03.04-OD00 MARSHALL & ROLLING TINKER CR D664-66-7989 7989 D39A1-O1- JANNAY CARL DUDLEY 0 CARLOS DR 1.06 Rl BELL GROVE i 04.00-0000 & D654-96-1615 1b15 D39.D1-01- JANNAY CARL DUDLEY 0 CARLOS DR 12 16 Rl BELL GROVE 1 os.aaoooD & D664-77-8314 8314 039.D5-01- NOELL BONNIE D & 0 HOLLINS RD 1.62 C2 TR B PT KELLY & 1 12.D0-DODO KAREN 5 NICHOLS PROP 0664-77-8072 8072 039.05-O1- KELLEY ROBERT E 5213 LOIS LN 0.78 C2 NEW TR C-1 WEST SIDE 1 13.00-0000 HOLLINS RD D664-77-6186 818fi 039.05-D1- NOELL BONNIE D & 5215 LOIS LN 1.27 C2 NEW TR C-2 WEST SIDE 1 13.01-OD00 KAREN S HOLLINS RD 0664-88-4107 4107 039.05-02- BERK L L C 53D5 HOLLINS RD 2.01 I2 NICER CREEIC 1 02.DO-DDOD HOLLINS RD MA3 FT PAR B ON 0664-87-3991 3991 039.05-02- HOLL;NS COLD 3285 HOLLINS RD 1 82 I2 HOLLINS RD TINKER 1 03 A0-OODD STORAGE LLC CREE 039 05-02- HOLLINS COLD MA3 PT PAR B ON 0669-87-3991 3991 , 0 HOLLINS RD 1 82 I2 HOLLINS RD TINKER 1 03.00-0000 STORAGE LLC CREE BOUNDARY SUR FOR 0664-87-4506 4506 D39.05-02- ROANOKE CO BOARD 5253 HOLLINS RD 4.02 I2 BOARD OF 1 04.D0-ODOD OF SUPERVISORS . SUPERVISORS BOUNDARY SUR FOR 0664-87-4016 401fi 039.05-02- ROANOKE CO BOARD 1132 CARLOS DR 5.157 I2 BOARD OF I 05.00-OD00 OF SUPERVISORS SUPERVISORS 6 3663 386 039.09-01- FELLOWSHIP BAPTTSI- H C1 TR 1 SUBD OF PROP OF 1 D664-7 - 3 02.DD-OODO CHURCH TR5 0 OLLINS RD 14.89 S FRIENDSH;P MANOR 0669-76-3863 3663 D34.09-01- FELLOWSHIP BAPTIST D HOLLINS RD 14-89 C1S ~ 1 SUBD OF PROP OF 1 02A0-0000 CHURCH TRS FRIENDSHIP MANOR D664-66-3521 3521 D39.09-01- MISTELE WILLIAM H TR 5119 HOLLINS RD 4.56 I2 TINKER CREEK 1 07.00-DODO U/DECLARATION 0664-77-1489 1489 036.06-03- CRANWELL WILLIAM C 5268 LOIS LN 14.23 R2 R B SUBD FOR OAKS i 29.00-ODDO & STELLA M DEV CORP & WILLIAM C 0669-78-8301 8302 039.05-D1- SEVENTH OAY 5232 NOLLINS RD 4.2 CZ NKER CREEK i 04.00-0000 ADVENTIST REFORM 0664-77-7930 7930 039.05-O1- SEVENTH DAY 5248 HOLLINS RD 7 75 CZ TINKER CREEK i 09A0-ODDD ADVENTIST REFORM 0664-77-7523 7523 039.05-Oi- SEVENTH DAY 5240 HOLLINS RD Z 97 Cl LT 1 HOLLINS CT & 1 10.00-DOOD ADVENTIST REFORM STRIP http://eservices.roanokecaL~ntyva.gov/GIS/roanoke/pI•int,aspx 1 /30/2008 :! w _ ~ ~ ~ ~ ~: - 6 1 _. .. 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ZONE A K/i/2/"RADIAL ICE. rrrls roses t~xLOalna~ LOADLS r ELEV. cF-r~ ANTENhIA TYPE AZ. P. A. so. ~'. ~ 95' 80' 60' I-6'DIA. STD. DISfi 1 DB420 AN7. 2-DB268 ANTS. . 30.8 , S.0 22.0 TOT• `-r' 21~7I[:ATES J4 F717i..Fc'E ANTIS LOAD N ;~ . "y~,H .., ~-_ ._ ..:.. - ~.: = rn ,ui 7N13 DR4KING I5 COPIID GAR 7RA~ I r P/Q_ BYr ~ LE `.FL~.frji`ili.4`~:'. .`:ra.$'^1'.'!C^',:L"i'F''7~'•:"~i:,~..~.:l:~fyt_::,'•..., !G~ t•_;~~dy~~'Pa. ~`!~i:s~ -wy .. ~ T01tER' ORIENTATION tN.T•S•) . .. __ ___ •:.T.':. .•=J:~L.`~.i WJi~M ~Ci'}~:Hi~+i>si:~+~'faSi<r ::LA~:Gir nr-,4y'~. LIC.~~i.0.~...~i TOWER SI TE ~ COMMUNICATION CENTER • •r-r aF uv~-~~r. rr rs r~T ro e~ ~, IN l,rf-I~i.E OR IN PART KI7}~7UT' OGR 1~RI7TF?J CTtT. ~1~-C.., D~SiFr DA71: r r ~C Dh7E+ 2 ~ 95'0 /C AB~>'I9o-/ rl7l~~ 100' SSV TOWER ASSEMBLY FOIL MOTOROLA INC. • ~ •FOR ROANOKE COUNTY P,qG E / c ~ G l.t~.r•ti .. _- E ~ / ,pAT CHECK ED BY 9 8 8G ~ !. SSV PARTS LIST ~~ ~ 'CUST4MER~NAMEwM~TOrQULA__/,UC,rflQ9NO,C'E CTY. SITE CDM/~9U~/C~TT/GOV. C~/(~'E~' TDWER HEIGHT RND TYPE /fJ0' .!'SV ~ •, P. NUMBER 332 97 FILE N UMBER 2/95a/G - ITEM NAME '~ PAR7 NUMBER DWG. N4. QTY. LEG FAB 8R. FAB SSV SECT. r w~ ~ . SSV SECT. ~ ~_ ~_ SSV SECT. 'SSV SECT. SSV SECT. ~_ SSV SECT. 5SV SECT. Ssv sECT. j,. - ~~ ssv SECT. ssv SECT. SSV SECT. 5SV SECT. -SSV SECT. 5SV SECT. SSV SECT. 6iV8 ~--~ ~~-f~T_~4249 _~:1 .. _ ----- ._ r __ SSV SECT. ~~ ~iVB~..~~::_::i~i'C~DOQSB / - ^--- i-~ ~ 5SV SECT . ". - 7iS/36 . ~•:~. ~9 780/T.5__~ -- ~ _ SSV SECT. =B.hCIJ.~__.=._' ~Q7~4~~4 - ~ . SSV BASE. --'.9~1L- - .. ~780320r:•_ . /..~ _ _~_ PAGE 2 of 6 ~ _ .~ . P/D 9/g/B ~ v ~rrs~, t E` ' ITEM NAME `PART NUHSER DWG. N0. QTY. DESCRIPTION OR NOTES cROU~rD xIT ,BG~C 7 C73//0S ~3 AB TEMPLATE ~~ Gn 7 ,C3~,30J'"~/ 6 LIGST KIT ~ R,_. LIGHT'G ROD ROHM-LOC ROHM-LOC ROHM-~LOC ROHN-LOC AOHN--LOC ROHM-LOC LADDER LADDER .LADDER LADDER ~` `~ t. LADDER ~. .~..._ LADDER W/G LADDER W/G LADDER W/G LADDER ____~ W/G LADDER W/G LADDER ' W/G LADDER _ DISa MovNT -~TBZo~ir, CBoo%~S / @ 95'x` MTG. KIT DISH MOUNT r~ . _ NlTG. RIT ~ { ~ ... . ~~ DISK MODNT MTG. RIT .., r~:~~s. - ..,,, . : i .,. - .. ., ! zcE salELu J ^^ r MTG. RIT .~.. _ ~.. ~'~" ~ ICE SHIELD -- ;; ,: ~:~ . PAGE 3 of 6 /qB(, //90 2/~ 5a /C PJl3 9/8/8 ~ ~ ~"':::. ITEM NAME PART NUMBER ~`. '~ 6C 6LF CCCC KCC CCCCCCCC y + T~'fTG. KIT ICE SHIELD MTG. KIT SIDE ARM SIDE ARM _ ~ SIDE 7tRM PLATFORM PLATFORM PLATFORM CAP PLATE CPS BEACON PL. ~_ MID BEACON ~_ L.R. CAP PL. ANC. BOLTS IBX~ZAB =ADRIZ.Bli"A'C~"HSSY ~B 285 ~• ~ HA~2.BP+dCEA.SS): f~~ ZBIo Y! ~~ ~ ~~ DWG. NO. QTY. ~ DESCRIPTION OR NOTES C L'CC.C.CC tti CT.CCL'C CCLS.CC6L CCC CC6 CtICitc O B 760739 ~_ ..~._. ._. ._ _ N/A/i9 /Z ,eBoo3c ~¢ / @ 9Z ~ ~' - .. ~ @ Go~~ A REF E R E N C E DRAW I N G 5 tk*tt#t ttttttttktttttttkttttktkttttktttttttktt ttttttttti:tttttrkkt4k~kkttttttt FOUNDATION DETAIL (TYPE IF REQ'D ) - DWG. N0. C8Z0//'O FOUNDATION AND ANCHOR TOLERANCE DATA ---------- -- DWG. N0. A B 1 D 2 1 9 STEP BOLT DETAIL ---•----------- --------•----••--~- -- DWG. NO. B 6 5 I Z 6 4 GROUTING AhtD DRAINAGE DETAIL ----------------- -- DWG. N0. S K 7 2 0 3 0 5 ~ ~ • ' ttttttttttttttrkttttttrkkfrttkttttttttktrttr tkt~ktkttkttttttttrtttttrtttatrta _r.. +.. _ _ _ ... ... SPECIAL COMMENTS ~~ ~ • ~~ ~~•: -~~ PAGE 9 of 6 Z f 9 SD /t.- SSV STANDARD GENERAL NOTES PJ.C~ .5~~/A ~o v, T., ..RRRwsRRCRSS~rRSiisssRRSSRSaisasssRRSSSiisaarss..sRSrRSersssoRissiesssiassRS: ~. ONLY NOTES WITH AN ASTERISK NEXT TO THE NUMBER APPLY TO YOUR JOB ,. Ili iRRRiR i1KR YltCiIKF! CR..R RRic RRRRR mcQ aiRi6RR R•R rRiCiiti RiRKRR ORRRR fLiRR@RR SIt@Rti '~1. SEE INDIVIDUAL SECTION ASSEHBLY DRAWINGS FOR PART NUMBERS AND SECTION ASSEHBLY DETAILS. ~`2. FABRICATION DRAWINGS, ZF REFERENCED, ARE FOR SHDP USE ONLY. ~ 3. STEP BOLTS ARE PROVIDED ON ONE LEG ONLY FOR SECTIONS 6 THROUGH 11, AND ALL THREE LEGS FOR SECTIONS 12 THROUGH lfi AND ALL MW SECTIONS. ~4. PAL NUTS ARE PROVIDED FOR ALL TDWER BOLTS. ~5. THE LEG PART NE)MBER IS STAMPED AT THE BOTTOM OF EACH LEG DF EACH SECTION. 6. STANDARD INSIDE CORNER MOUNTED LADDER IS PROVIDED FDR CLIHBZNG THE ENTIRE HEIGHT OF THE TOWER. 7. STANDARD LEG HOUNTED LADDER I5 PROVIDED FOR CLIMBING THE ENTIRE HEIGHT '~ OF THE TOWER. ~. 8. STANDARD FACE MOUNTED LADDER IS PROVIDED FOR CLIMBING THE ENTIRE HEIGHT OF THE TOWER. 9. ROHM-LOC SAFETY CLIMBING DEVICE iS PROVIDED FOR TiiE ENTIRE HEIGHT aF THE TOWER. 10. ALL GROUNDING IS SUPPLIED BY OTHERS AND Mi1ST MEET ALL APPLICABLE BUILDING CDDES. 11. TOWER ORIENTATION SCALED FRAM CUSTOMER SUPPLIED SKETCH. 1~• ONE RUN OF 19 HOLE WAVEGUIDE LADDER FROM 10'+ ELEV. TO 180"+. i~13. MbU-~1.'L5• FOR VHF ANTENNAS ARE TO BE SUPPLIED BY OTHERS. 14. TOWER DRAINAGE MUST BE PROVIDED BY OTHERS AND~MAINTAINED AT ALL TIMES. (THIS NOTE IS FOR ALL ROOF MOUNTED TOWERS, UNLESS OTHERWISE SPECIFIED). I5. TOWER ORIENTATION; DETERMINED BY OT1;~rIiS, MUST BE CAMPATIBLE WITH DISH MOUNTS PROVIDED. rl~:~S`::A:MM`'.'r ~ . , . ~ ,_ : t'F. a ~~, ~~ ... .. _ _ . ? r~. - . _ .. _ _ .. _ ' . 15. THREADED ADAPTERS MAY BE REQ'D TO PERFECTLY ALIGN TILE WC109 W/G. (PROVIDED $X OTHERS) .,- J'. 17. DESIGN ASSUMES THAT FLEX SECTIONS ARE TO BE USED AT THE TOP AND BDTTOM OF WC109 CIRCULAR W/G. (PROVIDED BY OTHERS) ~: PAGE S OF b ~B6//.~0 S Z! y5a /G ' - P/.B ale/a b . .. - " ~C ~T~ UTE ~- ~ _ 18. ALL DIMENSIONS IN PARENTHESES LIRE 7N METERS, DNLESS OT~iERWISE NOTED. ~z: DESIGN NOTES .. 19. DNR-ROHM IS NOT RESPONSIBLE FOR 13iE STRUCTURAL IN'TEGRITX OF BUILDZNG HP.MBERS. $UILDINC HE3~S9ER STRENGTB~ TO BE VERIFIED BY OTHERS, HtJST BE ADEQUATE TO SUPPORT THE REACTIONS SBDWN. 20. FOUNDATIONS, DESIGNED AND SUPPLIED BY OTHERS, MUST BE ADEQUATE ~ SUPPORT THE REACTIONS SHOWN. 21. TOWER DESIGNED FOR LOAD5 AS 5HOk'l~t. ACTUAL DISH SI7.ES~ ELEVATIONS AND AZ7HUTHS HAY VARY FROH THOSE SH041N PER. CUSTOMER REQUEST. 22. THE DESIGN ASSUMES THAT WAVEGUIDES AND uAVEGUIDE LADDERS ARE EVENLY DISTRIBUTED OVER THREE TONER FACES. ~23. THE DESIGN A55UMES THAT ANTENNA TRANSMISSION LINES ARE EVENLY dISTRIfiUTED OVER THREE TO1+rER FACES. . 24. DESIGN ASSUMES VHF ANTENNAS ARE ~.10UNTED A5 SYMMETRICALLY AS POSSIBLE TO MINIMIZE EFFECT OF TORQUE. ?` 25. TtiE DESIGN ASSUMES THAT ANTENNA TRANSMISSION LINES ARE $UNDLED OR EVENLY dISTRIBUZED OVER. THREE TOWER FACES. 26. ANCHOR ROD5 AND FOUNDATIONS DESIGNED BY A REGISTERED ENGINEER ANA SUPPLIED BY OTHERS MUST BE ADEQUATE TO SUPPORT TiiE REACTIONS SHOWN. TOWER REACTIONS (IF APPLICABLE) COMPRESSION PER LEG ,/~'8 KIPS TENSION PER LEG `y' 2•~ KIPS OVER-TURNING MOMENT '¢0~' ~ F j. x t°5 TOTAL SHEAR 1- ~ ~_ KIPS ='..caavfrexs,.ac=Q.esaa c==awtzccscc ~c.csa=aacaa=:cwaacscss¢ss.wa ca==..axa:caaaascaca F-+es i~. PAGE 5 OF 6 ~rf86 ~~90 -~ 2/95b./~ f i <- c, 4..: ` f4'r-'i ~_. 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V .~ ~ ~ ~- , ~ ~~~ ~ . ,~ \ , C .,~ N o ~ ~ o ~.., ~~~.. v ~, o ~ h ~ U p ~~ ~ iVt; ~ ~ ~ g ~~~~~ ~~~ Q~~~~;~ Q ~ ~o~ ~~ ~~ ~~~~ ti~ ~~ (L 0 ~ ~ ~ 'l ` ~ k \ 4j Q \ f~ ~ g `IN ~'~ ('N `N J '\~~~ ~ p'h# -~ ~ ~h @Q~ V Wyk m ~~ V ~~ b O Q~ Q t j ~ ~ N ~ ry ~ ~i ~w ~. ~~N ~M~~~~~,~~h~~ -Q ~ Wo Q~ ~y 2 ~q~ ~v~ ~.. n ,•~ _ ,~ ~ ~ ,. ~~ '\ V 0 ~h h~ Ra ~q ~~ m ~ d 0 c 0 a v 0 c 0 N 0 Z v Q ~ ~ ~ ~ ~ ~ m V Q ~ ~ ~ L Z ~' O ~' N 7 h ~ ~ ~ ~' j ~ ~ '~ ~ ® ~ i v 6. C Gt ~ o ~ C~ e~ 1 I o t :J ~ o ~ N . ~ P ~Oy _N ~ ~ /~ ' u ~, ~. eas/ O ~ ~~ ~ ;_ J ? y~f ~ ~ ~ !_ d >~~ a~ n~ u t ~, ~ ~ ~ ~ c a v~ ~ U ¢ < h t.. ~~Ctv,. „a~~' v '`'~~°~ ~~~~~r,~~ ~' ~ ~~~~~. ~~vW~:4~~F ~~ ~~~~~. ~c~hb~~ O 4r~4, ~` c, 4p0~~ ~ ~,.E:L: hgowo~~..>, e,~l:~w~~.. ~hl`.aQQ~ ``_; t~ ~: ry ~ ~t ~'~ - ~ u y~~ 1"~vv~r~ • are ~V~t ~~~ -~ ~~~f=Su ~rtin ~- ..~ at any ~~ght You could be kllled. When dismantling a guyed tower always consult your 1_ocal Tower Installer. The condition of a used tower is ,:;.-~~. difficu[# to determine and in the t: ~ ~ process of disman#ling you could be kllled or seriously injured. \ Dismantling and installation should be done with temporary guying if / necessary. Guyed towers are not ~ self-supporting at any height. ;R, ; '. t FORM NO. 85••'!708 INSTALLA7IQN INSTRUCTIDNS, WARNING LABELS, CATALOGS, GUY CHARTS, ETC. ARE AVAILABLE FR014 ROHk. OUE TO GOVERNMENT REGULATIONS, DE SURE YOUR CUSTOMERS ARE 1NFDRtdED AS TO PROPER INSTALLATIilN INSTRUCTIONS tlHElt PURCHASIWG ANY ANTENNA SUPPORTING STRUCTURE. THE MFXING Of 50-CALLED INTERCHAIiGEABLE COPIES OF RDHN TDWERS WITH HONK TOWERS IS DANGEROUS AND VO105 ALL ENGI- NEERING OR WARRANTY DATA SUPPLIEB eY ROHN. tBATERIAlS USED DY THE SO-CALLED COPIES ARE NOT TH£ SAt4E QUALITY RND ut HAVE NOT BEEN TESTER OR ENGINEERED BY ROHN TO CONFDRt'i TO THE SAME QUALITY STANDARDS. MI KING OF ROHN ITEMS MAY ENDANGER THE LIVES OF YDUR CUSTOMERS AND CAUSE SERIOUS TOWER FAILURES AND FINANCIAL MISFORTUNE FOR ALL CONCEHNEU. Installing and rigging towers, masts, and antennas require specialized skills and experience. Information supplied by Rahn assumes that all products will be installed by personnel having these skills ono having installed similar products before- No one should attempt to install towers or masts without these skills and experience. Rohn assumes no liability if faulty or dangerous installation practices are used. There are available trainea and experienced personnel to assist in installation, maintenance, and disassembly. Contact your local installer if consultation or assistance is required. Rohn does not recommend or warrant in any way the use of used tower sections. The use of used tower sections voids all warranties set forth by Rohn because no one knows if the used material has been misused, overloaded, or damaged. If, far some reason, tower sections are reused, all new. galvanized, high strength bolt assenblies are recommended, Rohn recommends anti-climb sections on all towers to prevent unauthorized persons from climbing towers- All antenna installations must 6e grounded per local or national codes. Do not install towers or masts near power lines. All towers or masts should be installed out of falling Distance of power lines since every electrical and telephone wire should be considered dangerous. A31 types of antenna installations should be thoroughly inspected by qualified personnel and remarked with hazaro and warning labels at least twice a year to insure safety and proper performance. Rohn makes available many items and types of towers which may or may not be required for your particular instal- lotion. Based on local, state, ar federal laws and building codes for .your area, it may be necessary that your particular tower have special items or be given special consideration. J~ Rohn makes available, either as standard or specials, many items and special care should be taken as to whether ~i~= any or all of these items are required for your tower. Please he specific and advise us of your exact needs. Rolm cannot he responsible for any omission at anytime, Sane items available in various types and sizes are safety climbing devices, ladders, safety cages, anti-climbing devices, work platforms, rest platforms, F.A.A. painting or lighting, grounding, and Fencing- Special engineer- ing service and special packaging are also available. if there are any special requirements for your toner, be sure to include them in your request for quotation and on your order. Due to the present day Occupational Safety and Health Act regulations, towers and parts are available incorpo- rating features which will permit a safe product. However, the following is our position with regard to OSi~A. It 1s Rohn's intention to comply with the Williams-Steiger Occupational Safety and Health Act of 1970, It is a policy of Rohn to design and make towers and related equipment that are safe to use without hazards to people and/or property. We cannot, however, agree to a "blanket" certification that we are in total compliance with this Act because there are provisions in it whose meaning and application are unclear. Therefore, we ask that you list your specific requirements with which you wish us to comply. These requirements may or may not affect the price of the towers and equipment under consideration for purchase. We appreciate the opportunity afforded and would be happy to answer any additional questions you may have relative to our proposal. Your tower may or may not include step bolts for construction purposes. Step bolts are supplied on self-support- ing towers as a convenience during construction. If your tower has step bolts, the spacing at the section joints may not be consistent with the spacing through- out the tower. If this condition presents any hazard, please do not use these step bolts. iF you or your cus- tomer think this possible unequal spacing will present safety problems to any personnel, do not install ar:y step bolts. For proper safety Rahn recommends a ladder and safety climbing device on large towers where in~peri- enced personnel climb the tower. ~,, Rohn will not be responsible for the use of step bolts. If you wish to use step bolts as supplied, this r:spc~n- ~~ sibility will be totally yours or your Customers. UNR-Rohn Division of UNR, Inc. P. D. Box 6537 P. D. Bax 2000 P. 0. Box 6'D9 Birmingham, AL 35217 Peoria, IL 61556 Frankfort, Ili 45041 P. 0. Box i55 310 Quincy Street 2631 Tarna qtr?et ASSB?1t3LY BQLT ItiSTALLATI()]l: ~. ~- -~- :;: All toter assembly bolts are to be inserted out and/or up (with nuts and pal nuts on L-~~e i outside of tower face and top of flange connections) -unless prohibited by lac:t of Ilea--' ance. All assembly bolts are tt7 be tiphterted according to >;.I.A. Standard RS-222-8 Subpart 1.1.5.2 - (where high strength galvanized bolts are used far nonfriction type connections,. the bolts shall be tightened to a "snug tight" condition in accordance with t°Specificaticn For Structural Joints using A.S.T.Di. A325 or A490 bolts". flat washers are to be installed with bolts over slotted holes. CAUTIQ']: Do not over-torque' 3iot nipped galvanizing on bolts, nuts and steel parts teni:s to act as a lubricant, thus over-tightening can easily occur and can cause bolts) to crack or snap off. PAL IdUT Ii]STALLATIO?d: Pal nuts are to be installer after nuts are tight and with edge lip out. (see picture belcw) No ~ Revision Description ~ Date LBy UnarcaR~hn Division of Unarco Induslrles. Ina BOLT ~SSEy/BLJ'INST,gLLAT/ON y scale NONE Drawn by Date Checked by ~~ Daift~ ,s'~ Approved by Engineering Oata ~ ~ s- y~ Approved by Production Date Approved by Sales Oate (}~~- 7 - /o - ~ Unless otherwise specified. dimensions are given in ~ncr~!-s Tolerances Decimals Fractions Angles Material finish Weight This drawing is the property of Unarco-Rohn tt s not to tv~ reproduced, copied or traced in whole or in part w~lhout wr written consent. Fite Number Drawlny 1lrrmbor ~ ~ ~D~~~ UNR-BORN RECOMMENDS THE FOLLOWING FOUNDATION AND ANCHOR TOLERANCES ALL_TOwERS 1• CONCRETE DIMENSIONS - PLUS OR MINUS 1' 2• DEPTM OF FOUNDATION -PLUS 3' OR MINUS 0" 3. REINFORCING STEEL PLACEMENT - PLUS OR MINUS 1/4' 4- ALL ANCHOR BOLTS SHALL BE TIGHTENED TO 'SNUG TIGHT' CONDITION. PER A.l.S.C. sPECIFlCAT1aNS~SNUG TIGHT IS DEFINED AS THE FULL EFFORT OF A MAN USING AN ORDINARY SPUD WRENCH. 5. PAL NUTS MUST BE INSTALLED ON ALL TOWER BOLTS WHEN SPECI~IE D. SELF-SUPPORTING TOWERS 6. ANCHOR BOLT CIRCLE DIAMETER - PLUS OR MINUS 1/32" 7. ANCHOR BOLT CIRCLE ORIENTATION - PLUS OR MINUS 1/9 DEGREE 8. FACE SPREAD DIMENSION (CENTER TO CENTER OF ANCHOR BOLT CIRCLE) PLUS 'OR MINUS t /16' GUYED TOWERS 9• GUY RA©IUS f 3 PERCENT OF TOWER HEIGHT 10. ANCHOR ELEVATION ±~ 3 PERCENT OF TOWER HEIGHT ABOVE OR SELOk TOWER BASE 11. ANCHOR ALIGNMENT-(PERPENDICULAR TO GUY RADIUS)-PLUS OR MINUS 0.1 DEGREES 12. ANCHOR ROD SLOPE - PLUS OR MINUS 1.0 DEGREE 13. GUY INITIAL TENSION - PLUS OR MINUS 10 PERCENT OF THE VALUE SPECIFIED ON THE TOWER ASSEMBLY DRAWING WARNING! AFTER ANCHOR BOLTS ARE INSTALLED AND THE CONCRETE HAS TAKEN ITS INITIAL SET• THE ANCHOR 80LTS CAN NOT BE MOVED, BENT OR REALIGNED IN ANY WAY! f ~l I IZhDRAWN ~ ADD 1JC5T~g 1a. ~' ~ ~ 1 I) I~)82 ~V.~R~ ~ No. d Revision Description ® Gate L BY UNR-Rahn Division of tJNR,Inc TIII~ FOUNDATI4[~ AND ANCHOR T4L~RANCE ~~._ Scale NONE Unless otherwise specified. dimensions ere given in inohes Tolerances Decirnais Fractions Angtes t d: ± wl Drawn by Date WMN !2/16181 Checked by Date Material Finish a ght wDU I/23~s2 This drawing is the properly al UNR-Rohn It is not *.o De Approved by Engineering Date reproduced, copied or traced in whole or in part wiir,ou! oi• 'F~'. R. H • ~I /1s/ 8,z written consent. A roved b Production Dale Fiie tYumber pP Y Approved by Sales Dale Arnwlnq Number A g l 0 2 1 4 R l ~~,. `~ - .. 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Fora: Worth, TX 7b 137-0520 Issued Date: 12/26/2007 Patrick Cockram County of Roanoke, IT Dept 1216 Kessler Mill Rd Salem, VA 24153 Aeronautical Study No. 2007-AEA-6461-OE. ** DETERMINATION OF NO IiAZARD TO A1R NAVIGATION ** The Federal Aviation Administration has conducted an aeronautical study under the provisions of 49 U.S.C., Section 44718 and if applicable Title 14 of the Code of Federal Regulations, part 77, concerning: Structure: Antenna Tower ROHN /Fleet Services Location: Roanoke, VA Latitude: 37-19-52 OON NAD 83 Longitude: 79-55-3 I.OOW Heights: 100 feet above ground level (AGL) 1170 feet above mean sea level (AMSL,) This aeronautical study revealed that the structure does not exceed obstruction standards and would not be a hazard to air navigation provided the following condition(s), if any, is(are) met: Based on this evaluation, marking and lighting are not necessary for aviation safety. However, if mazking and/or lighting are accornplished on a voluntary basis, we recommend it be installed and maintained in accordance with FAA Advisory circular 70/7460-1 IC Change 2. This determination is based, in part, on the foregoing description which includes specific coordinates, heights, frequency(ies) and power. Any changes in coordinates, heights, and frequencies or use of greater power will void this determination. Any future construction or alteration, including increase to heights, power, or the addition of other transmitters, requires separate notice to the FAA. This determination does include temporary construction equipment such as cranes, derricks, etc., which may be used during actual construction of the stnrcture. However, this equipment shall not exceed the overall heights as indicated above. Equipment which has a height greater than the studied structure requires separate notice to the FAA. This detenninakion concerns the effect of this structure on the safe and efficient use of navigable airspace by aircraft and does not relieve the sponsor of compliance responsibilities relating to any law, ordinance, or regulation of'any Federal, State, or• local governrrrent body. A copy of this determination will be forwarded to the Federal Communications Commission if the structure is subject to their licensing authority. Page 1 of 3 1f we can be of further assistance, please contact our office at {425) 917-6767.On any future correspondence concerning this matter, please refer to Aeronautical Study Number 2007-AEA-6461-OE. Signature Control No: 553046-141072539 Kathie Curran Technician Attachment(s) Frequency Data (DNE) Page 2 of 3 Frequency Data for ASN 2007-AEA-6461-OE LOW HIGH FREQUENCY ERP FREQUENCY FREQUENCY UNIT CRP UNIT 10700 11700 GHz 35 dBm. 806 860 MHz 30 W Page 3 of 3 ^, ~ t G~ Routel Overview DeLorme Topo USA*J 4 0 baron Bm,~ r '~ t cch w, .a:.m: Cro.. f~.,m 1 ~ ~ V t ~ -~}- ~\ ~,,.. ~~ i_~ I~ ~~ '!J 1117 it :" I lu 1. z ;!~> .,,J__: ` , ,. ` ti. ' i i ` ~ rf j ~ ~-- - `.Y t /^+ ' 1 `~~~ _ ~ ,f ~ i ~ ~. t ~ i ~ '• ROCD FS - f ~ i-' . ~ -. . fit...--- „y~ ~ ~ ~ . i 1 ow.lnu __ ~ ' J •II«.1 rlU lllltl~ ! \ ~~ ' ~. ~ 1 ~ ti ' r ~ l_ Y l '~ ±l i ~ i~ -..~ l . : r ' ~ ~ , ~ , 7 ~. u`~_~I ' t_ `~ `Y '` 1 `." -~ ~,.~J .~-{ ~~ ~t f Total Distance: 4 74 mi Total lime: 0:56:50 ©2002 DeLorme {www.delorme.com). Topo USA ® Data copyright of content owner 1 ASIA Registration I?(~1233 Pa~~e 1 of Z ASR Registration Search Registration 1261233 ~~- i~t<~p Registration Registration Detail Reg Number 1261233 Status Granted File Number A0578505 Constructed FAA Study 2007-AEA-6461-OE Et~7I No FAA Issue Date 12/26/2007 NEPA No Antenna Structure Structure Type TOWER -Free standing or Guyed Structure used far Communications Purposes Location (in NAD83 Coordinates) Lat/Long 37-19-52.0 N 079-55-31.0 VJ Lot NE corner SR601 and SR616 City, State Roanoke , VA Center of AM Array Elevation of Site Above Mean Sea Lever .326.1 Overall Height Above Mean Sea Level 356 6 Painting and Lighting Specifications None Owner & Contact Information FRN 0002033090 owner County of Roanoke, VA Attention To: IT Dept /Communications 1216 Kessler Mil! Rd Salem , VA 24153 Contact Cockram , Patrick A Mr 1216 Kessler Mill Rd Salem , VA 24153 Last Action Status Status Granted Purpose New Mode Interactive Related Applications 01/02/2008 A05785Q5 -New {tVE) Comments Heights (meters) Overall Height Above Ground {AGL) 30 5 Overall Height Above Ground ~v/o Appurtenances 30.5 Licensee ID L00002877 P: (540}387-6223 E: rthompson@roanokecountyva.gov P: {54D}387-6223 E: pcockram@roanakecountyva gov Received O1/Q2/2008 Entered 01/02/2008 T, i~up://~vireless2 fcc.gov/UlsAppAsr-Sear-chiasrRe~istrationjsp'?reg}:ey=?G60~~O~:printable ]l9/?00~ ASR J~c~,istration i 26I233 Comments None Automated Letters 01/03/2008 Authorization, Reference (CLOSE WINDOW ,~ Pa<<e ? cif 1~ttl~:/;~1~irele~s2.fcc.go~~lUls.A~I~/AsrS~arch/astRcgistration..jsp`?regKcy=?f~(U~SOS~rintable 1/9iZ0Ofi Roanoke County Department of Community Development N Applicants Name: Roanoke County genera! Services Existing Zoning: 12 Proposed Zoning.' !2S Tax Map Number: 039.05-02-04, 05 Magisterial District.' Hollins Area: 9.977 Acres 4 February, 2008 Scale: 1" = 200' -~ z -c ~ Zoning - AG3 - EP - AG1 AR - AV C1 - C2 - C2CVOD 11 12 PCD PRD _ PTD R1 +Y _Z J R2 R3 `~ R4 Roanoke County Department of Community Development Applicants Name: Roanoke County general Services Existing Zoning: l2 Proposed Zoning: I2S Tax Map Number: 039.05-02-04, 05 Magisterial District: Hollins Area: 9.977 Acres 4 February, 2008 Scale: 1" = 200' ACTION NO. ITEM NO. AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 25, 2008 AGENDA ITEM: Second reading of ordinance amending Ordinance 012208-2 authorizing conveyance of three parcels of real estate to the Commonwealth Of Virginia in connection with road widening improvements to Route 11/460, Catawba Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: ~; ~J~~ '~' ~~._y ~~~c~~ SUMMARY OF INFORMATION: On January 22, 2008, the Board of Supervisors approved an ordinance authorizing the conveyance of three parcels of real estate to the Commonwealth of Virginia. After this ordinance was adopted, staff learned that easements to utilities (AEPCO, Verizon, and NTelos) must be relocated out of the parcels to be conveyed to the Commonwealth and onto the remainder of the Coi.inty parcels. County staff continued to negotiate with representatives of the Commonwealth and the utilities in order to reduce the size and extent of the utility easement on the Glenvar Library site (Tax Map No. 55.13-1-2.2). These negotiations were successful and the size of the utility easement has been reduced. As a result of this reduction in the size of the easement, the compensation to be paid to the County will be reduced from $80,414 to $74,509 for the Glenvar Library project. Therefore, Ordinance 012208-2 must be amended to reflect this lesser amount. The first reading of this ordinance amending the January 22, 2008 ordinance is scheduled for March 11, 2008, and the second reading is scheduled for March 25, 2008. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this ordinance. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COI,INTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS"fRA"PION CENTER ON TUESDAY, MARCH 25, 2008 ORDINANCE AMENDING ORDINANCE 012208-2 AUTHORIZING CONVEYANCE OF "THREE PARCELS OF REAL ESTATE TO THE COMMONWEALTH OF VIRGINIA IN CONNECTION WITH ROAD WIDENING IMPROVEMENTS TO ROUTE 11/460, CATAWBA MAGISTERIAL DISTRICT WHEREAS, the Commonwealth of Virginia Department of Transportation has undertaken the widening of a section of Route 11/460 in Roanoke County located in the Catawba Magisterial District; and WHEREAS, the widening of Route 11/460 requires the acquisition of parcels of real estate from the adjacent property owners to provide adequate width for the road project; and WHEREAS, the Board adopted Ordinance 012208-2 on January 22, 2008, to ai.athorize the conveyance of these parcels to the Commonwealth of Virginia; and WHEREAS, it is necessary to amend this action by reducing the compensation paid for one of the parcels due to a reduction in the land necessary for the relocation of utility easements; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on March 11, 2008; and a second reading was held on March 25, 2008. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject parcels are hereby declared surplus and are being made available for other public uses by conveyance to the Commonwealth of Virginia for the road widening project involving Route 11/460; and 2. That conveyance of the following properties for the following considerations to the Commonwealth of Virginia is hereby authorized and approved: 0.195 acre 55.13-1-2 $45,300 0.481 acre 55.13-1-2.2 $74,509 0.08 acre 55.02-1-39.1 $9,600 3. The Board allocates and appropriates $74,509 to the Glenvar Library renovation project, $45,300 to the Department of General Services for repairs and renovations (update kitchen and bay heat) to Fort Lewis Fire Station, and $9,600 to the Roanoke County School Board. 4. That the County Administrator or any assistant county administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke Coi.inty as are necessary to accomplish this conveyance of property, all of which shall be upon form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption at second reading. ACTION NO. ITEM NO. ~ _ I -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADNIINIS"fRATION CENTER MEETING DATE: AGENDA ITEM: March 25, 2008 Appointments to Corrirnittees, Commissions and Boards SUBMITTED BY: Wanda G. Riley, CPS Clerk to the Board '~~~. ~. ~ ~ APPROVED BY: Daniel R. O'Donnell \~ ~~~~ Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) The four-year term of Richard E. Evans will expire on April 13, 2008. Mr. Evans has contacted the Clerk's Office and indicated his willingness to serve an additional four-year term. If the Board wishes to make the appointment at this meeting, the confirmation will be placed on the Consent Agenda. 2. Roanoke Valley Greenway Commission The three-year term of Donald Witt will expire on April 8, 2008. At the request of the Chairman, the Clerk's Office contacted Mr. Witt and he has indicated his willingness to serve an additional three-yearterm. If the Board wishes to make the appointment at this meeting, the confirmation will be placed on the Consent Agenda. .Sl-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2008 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 25, 2008, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1. Approval of minutes -March 11, 2008 2. Resolutions of appreciation to the following individuals upon their retirements: (a) Gail A. Campbell, Police Department, after fifteen years of service; and (b) Frederick Murray, General Services Department, after ten years of service 3. Request from the Police Department to accept and appropriate a grant in the amount of $4,965 from the Department of Criminal Justice Services That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ACTION NO. ITEM NO. ~ c~ ( ~ -b AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMIT"fED BY: APPROVED BY: March 25, 2008 years of service Resolutions of appreciation to the following individuals upon their retirements: (a) Gail A. Campbell, Police Department, after fifteen years of service; and (b) Frederick Murray, General Services Department, after ten Brenda J. Holton Deputy Clerk to the Board Daniel R. O'Donnell Assistant County Administrator r., COUNTY ADMINISTRATQR'S COMMENTS: ~i ' ~: C~ ~,, ~ , SUMMARY OF INFORMATION: The following County personnel retired on March 1, 2008, and have requested that their resolutions of appreciation be mailed: (a) Gail A. Campbell, Police Department, after fifteen years of service; and (b) Frederick Murray, General Services Department, after ten years of service STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolutions and direct the Deputy Clerk to mail them to the retirees with the appreciation of the Board members for their many years of service to the County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS"fRAI-ION CENTER ON l-UESDAY, MARCH 25, 2008 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO GAIL A. CAMPBELL, POLICE DEPARTMENT, UPON HERS RETIREMENT AF"fER FIF"PEEN YEARS OF SERVICE WHEREAS, Gail A. Campbell was employed by Roanoke County on February 8, 1993, in the Police Department; and WHEREAS, Ms. Campbell retired on March 1, 2008, as a records clerk after fifteen years and one month of service to Roanoke County; and WHEREAS, Ms. Campbell provided reliability and professionalism to the citizens of Roanoke County in the performance of her duties; and WHEREAS, Ms. Campbell's dedication to her responsibilities and duties was an asset for Roanoke County; and WHEREAS, Ms. Campbell, through her employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GAIL A. CAMPBELL for more than fifteen years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS"fRA"PION CENTER ON TUESDAY, MARCH 25, 2008 RESOLU"PION EXPRESSING "fHE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO FREDERICK MURRAY, GENERAL SERVICES DEPARTMENT, UPON HIS RETIREMENT AFTER TEN YEARS OF SERVICE WHEREAS, Frederick Murray was employed by Roanoke County on August 18, 1997, in the General Services Department; and WHEREAS, Mr. Murray retired on March 1, 2008, as an equipmenttechnician after ten years and seven months of service to Roanoke County; and WHEREAS, Mr. IVlurray was a superior machinist and built many custom parts which solved problems and resulted in the savings of thousands of dollars for the County; and WHEREAS, Mr. Murray's versatility and skills allowed him to work on a variety of equipment; and WHEREAS, Mr. Murray's positive attitude was contagious, and he was a valued member of the General Services team; and WHEREAS, Mr. Murray, through his employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to FREDERICK MURRAY for more than ten years of capable, loyal, and dedicated service to Roanoke County; and FUR"fHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. ACTION NO. ITEM NO. ~ -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 25, 2008 AGENDA ITEM: Request from the Police Department to accept and appropriate a grant in the amount of $4,965 from the Department of Criminal Justice Services SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: Daniel R. O'Donnell Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: The funds are made available from the Law Enforcement Terrorism Prevention Program - Phase II and will be used to purchase approved personal protective equipment. This will be for Fiscal year 2008 with the award period ending May 31, 2008. There is no cost to Roanoke County. FISCAL IMPACT: None. ALTERNATIVES: None. STAFF RECOMMENDATION: Staff recommends acceptance of this Department of Criminal Justice Services grant in the amount of $4,965. ACTION NO. ITEM NO. I` - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 25, 2008 Request for work session to be held April 8, 2008, on the Mount Pleasant Community Plan Philip "fhompson Deputy Director of Planning Dan O'Donnell Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: n ~, ~ , ~~` G !~. ~o ,; SUMMARY OF INFORMATION: As a result of many months of community meetings, citizen surveys, cooperation with various agencies and County service departments, and several work sessions with the Planning Commission, a draft of the Mount Pleasant Community Plan was submitted to the Planning Commission for Public Hearing on March 4, 2008. After the public hearing, the Planning Comrriission finalized the draft Plan and recommended its approval to the Board of Supervisors at its March 18, 2008, work session. Staffwill review the draft Plan with the Board of Supervisors at the April 8, 2008, work session. A public hearing on the draft Plan is scheduled for April 22, 2008. FISCAL IMPACT: None. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors schedule a work session on the Mount Pleasant Community Plan to be held on April 8, 2008. GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Prior report balance Addition from 2006-07 Operations Audited balance at June 30, 2007 July 1, 2007 Payment on Loan from Explore Park Balance at March 25, 2008 $14,488,420 2,234,779 16,723,199 20,000 N-~ of General Amount 8.23% $ 16,743,199 9.51 Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2007-08 at a range of 8.5%-9.5% of General Fund Revenues 2007-2008 General Fund Revenues $176,033,678 8.5% of General Fund Revenues $14,962,863 9.5% of General Fund Revenues $16,723,199 The Unappropriated Fund Balance of the County is currently maintained at a range of 8.5%-9.5% of General Fund revenus and will be increased over time to the following ranges: 2008-2009 9.0%-10.0% 2009-2010 9.5%-10.5% 2010-2011 10.0%-11.0% Submitted By Rebecca E. Owens Director of Finance ~ ~_' Approved By Daniel R. O'Donnell Assistant County Administrator ~/-2 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Audited Balance at June 30, 2007 Transfer from Department Savings Remaining funds from completed projects at June 30, 2007 August 28, 2007 Upgrade to the 800 MHZ Radio System December 4, 2007 Architect/Engineeering fees for the renovation of the former Southview Elementary School Balance at March 25, 2008 Maior County Capital Reserve Amount $6,218,669.55 489,135.00 257.39 (5,000,000.00) (175,000.00) $1,533,061.94 (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Audited Balance at June 30, 2007 $1,049,620.00 Appropriation from 2006-2007 Operations 2,279,410.00 July 24, 2007 Acquisition of property for Fleet Maintenance Facility (890,000.00) September 11, 2007 Needs assessment and program analysis for Glenvar Library (100,000.00) Expansion Balance at March 25, 2008 $2,339,030.00 Submitted By Rebecca E. Owens ,., Director of Finance ,~ `' r `e Approved By Daniel R. O'Donnell ~~•~~ Assistant County Administrator ~~f ~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2007-2008 Original Budget $ 100,000.00 June 12, 2007 Appropriation for Legislative Liaison ($24,000.00) June 26, 2007 Appropriation for the veteran's monument at the Vinton War Memorial ($30,000.00) Balance at March 25, 2008 Submitted By Rebecca E. Owens r~. Director of Finance Approved By Daniel R. O'Donnell -~-~C' "'~1'~`'' Assistant County Administrator $ 46,000.00 ACTION NO. ITEM NO. ~-`~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 25, 2008 Accounts Paid-February 2008 Rebecca E. Owens ~*~, Director of Finance ``, ~~ Daniel R. O'Donnell Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors Payroll 02/08/08 Payroll 02/22/08 Manual Checks Voids Grand Total Direct Deposit Checks Total $ - 982,575.34 1,054,207.81 $ - 107,253.49 109, 747.90 2,451.91 $ 5,320,595.34 1,089,828.83 1,163,955.71 2,451.91 $ 7,576,831.79 A detailed listing of 'the payments is on file with the Clerk to the Board of Supervisors. N M ~ ~ r oi°. Q ~e o E e d « u `~ ° 7 ~ k W n m v W ~ m ._ .~ O L' O er. O L' 7 O U a N N ~_ .-] Vr M ~ O I ~ N ' N i O i t 'O V 1 O w l O O ~ v 0. 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T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 25, 2008 AGENDA ITEM: SUBMITTED BY: APPROVED BY: Work session with Parks, Recreation & Tourism staff to review updates of the Community Use Manual for Sports Organization's and Community Users. Pete Haislip: Director of Parks, Recreation, and Tourism Presented by: Mark Co~.irtright, Assistant Di~ctor of Parks r~ Daniel R. O'Donnell ~ " ~~~;~'~ ` Assistant County Administra or ~~~- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to discuss the revisions to the Community Use Manual for Sports Organizations and Community Users. As our parks and recreation system continues to grow and develop, it has become necessary to periodically review and update the Community Use Manual approximately every five years. The staff of the Parks, Recreation and Tourism Department has undertaken a review and update to the Community Use Manual. Attached is an outline of the proposed changes and a draft of the Community Use Manual. The Community Use Manual has been approved by the Parks, Recreation and Advisory Commission as well as the Presidents of the Recreation Clubs. A request for the Board to approve the Community Use Manual has been placed on the agenda as Item R-2 at the evening session. Major Policies Changes in Revised Community Use Manual Item #1 -Insurance (see page 6, Section C #1.) -All Recreation Clubs must provide annually a certificate of general liability insurance for $1,000,000 listing the County of Roanoke Board of Supervisors as additionally insured. This policy should cover the actions of the organization's board of directors, coaches, volunteers, officers and concession stands. Change -Recreation Clubs will no longer have the option to decline general liability insurance and sign a waiver releasing Roanoke County from liability. Item #2 -Background Screening (see page 8, #9.) -The Head Coach and Head Assistant Coach are required to be screened through Roanoke County's Criminal History Background Check. Only coaches who successfully complete the screening will be allowed to coach in a County sponsored youth league. Change -Recreation Clubs will be required to screen its coaches through Roanoke County's Youth Coaches Screening Program. Only coaches who successfully complete the screening will be allowed to coach. Item #3 -Age (see page 9, Section A #1.) -The eligibility age for participation in youth sports shall be a minimum of 6 and a maximum of 18 years of age and enrolled in high school except for youth basketball which the minimum age is 7. The cut-off date to establish the age of the child is on or before September 30th of the current year. Roanoke County will honor an alternate cut-off date established by the sports sanctioning organizations if that date does not expand the age brackets or increase the age eligibility established by Roanoke County Parks, Recreation and Tourism. Change -The cut-off date to establish age will change from October 1St to September 30~' to fall in line with dates established by Roanoke County Public Schools. This will create continuity between the organizations. Item #4 - A Roanoke County Athletic participant attends a County School that does not serve their legal residence. (see page 11, d.) The participant has the opportunity to play for either their home club or the club that serves the school the participant attends. Once a participant chooses to play with the Club that serves the school the child attends, they must do so for all sports offered by the Club. If the participant chooses to go back to their home club, they must stay with that club until they age out of the program. Recreation Clubs may choose not to take participants from outside their established boundaries if it conflicts with their sanctioning requirements. Example: Little League or Dixie Baseball. Change -Participants will be eligible to participate with either their home club or with the school the child attends. The Department feels that children should have the opportunity to play with their classmates regardless of geographic boundary lines. When investigating this proposed change, staff discovered the restrictions place on applicants who wish to switch school districts. These restrictions would eliminate the possibility of individuals switching schools for youth athletic participation. Major Policies Changes in Revised Community Use Manual Item #5 -Out of Season Programs (see page 17, #5.) -are any programs not played during its assigned sport season. Recreation Clubs are allowed to hold a six (6) week instructional program during the off-season if field space is available. Recreation Clubs are responsible for any direct cost associated with the program. No standings or formalized games will be played during this time. Change -The policy clarifies the County's position regarding out of season programs. Item #6 -Youth Athletic Suspension Appeals Committee (see page 18, 8a.) -Roanoke County has created an appeals process for any participant, spectator or coach who is suspended for more than 5 games. The Appeals Committee is made up of a minimum of three (3) to a maximum of five (5) Recreation Club Presidents who will make a recommendation to the Department Director regarding the suspension. Change -This policy addition puts in place a more formal process to handle the appeal of suspensions. DRAFT -March 79, 2008 Roanoke County Parks, Recreation & Tourism Department Community Use Manual For Sports Organizations And Community Users Purpose Roanoke County Parks, Recreation and Tourism encourages the community use of facilities for the recreational pursuits of its residents, businesses, and organizations. The purpose of this manual is to provide the Roanoke County community and staff with uniform administration of the process and equitable treatment of our customers. The Department is committed to providing assistance and reasonable accommodations for qualified individuals with disabilities to access services and programs offered by the department. In accordance with the Americans with Disabilities Act, Roanoke County Parks, Recreation, and Tourism shall ensure that services, programs, benefits and activities of the agency are accessible to qualified individuals with disabilities and that no individual, regardless of their disabilities, shall be discriminated against in the pursuit and enjoyment of services offered. Also, in accordance with the Americans with Disabilities Act, Roanoke County Parks, Recreation, and Tourism shall not allow community use of facilities by individuals, businesses, or organizations that discriminate against individuals with disabilities. Therefore, individuals using Roanoke County Parks, Recreation, & Tourism Department property shall make every reasonable effort to provide adaptations and accommodations for qualified individuals with disabilities. 1 DRAFT -March 19, 2008 I. Policy The use of athletic facilities, park pavilions, open space, and recreation centers will be encouraged for activities contributing to the development of individuals through skill development, social interaction and wholesome fun. The Department will coordinate and organize various sporting groups, events, instructional programs, and activities when sufficient interest has been expressed and resources are available to provide quality experiences for participants. Staff will solicit community feedback on issues relative to the service needed to carry out these programs and services. Facilities will generally be made available to the community and athletic organizations outside regularly scheduled activities or commitments of Roanoke County Parks, Recreation, and Tourism. The person(s) designated under Section II Authority must specifically approve the use of facilities by all organizations and citizens. Use of facilities by any organization will comply with Federal, State and County laws and regulations including licensing requirements. II. Authority - In accordance with the Apri125, 1989, Public Park Use Ordinance of the County of Roanoke, Ordinance # 42589-8, Chapter 15, Roanoke County Parks, Recreation, & Tourism has the authority to regulate the uses, procedures, and associated fees for the public use of all lands and facilities under its control. A. The Assistant Director of Parks and/or Recreation or their designee is authorized to approve the use of public parks, community centers and schools. B. The Coordinator of Special Events and Tourism is authorized to negotiate with individuals, businesses, and organizations for the development and implementation of major special events in County parks, centers, and school facilities. 2 DRAFT -March i 9, 2008 III. Outdoor Facility Use Guidelines A. Priority of Scheduling -The order of priority for the use of Department grounds shall be as follows: 1. Roanoke County activities or events; 2. Sanctioned Organizations and Contractual Partners; 3. Roanoke County Public Schools 4. County based organizations or citizens 5. Non-county based organizations or citizens B. Facilities Available -The facilities found below maybe secured by citizens or users for community activities depending on the scope of request, maintenance programs and facilities available. Approved community activities may include, but are not limited to, games, practices, picnics, instructional programs, tournaments, festivals, clinics or concerts. Activities which do not fall into the above mentioned categories and appear to be of questionable motive will be referred to the department Director for review and decision. • Public Park Open Space • Picnic Shelters • Athletic Facilities • Equestrian Facilities • Tennis Courts C. Scheduling of Facilities -All organizations/persons requesting the use of County facilities must submit an application to the Department. Applications will be taken on a first come first serve basis beginning February 1St of the current year in the order of priority listed in Section III A of this Manual. No facility will be considered reserved until the application has been processed, approved and issued. Applications can be found in the Appendixes for the following: • Organized Athletic practices or games • Use of Equestrian Center • Use of Picnic Shelters • Hosting a Tournament • Organized Use of Tennis Courts • All other organized use D. Fees and Insurance Requirements for use of Facilities- The Department typically charges fees for those services and facilities not defined as a basic level of service by the Roanoke County Board of Supervisors. At the discretion of the Department, applicants for facility use may be required to submit a certificate of general liability insurance for $1,000,000 listing the County of Roanoke Board of Supervisors as additionally insured. 3 DRAFT -March 79, 2008 E. Use Restrictions and General Guidelines -All permitted users are responsible for the guidelines set forth in the permit as well as all related policies and procedures found both below and in the Public Parks Ordinance. Failure to abide by the stated conditions may result in possible restrictions from further use and other penalties authorized by the Roanoke County Board of Supervisors. 1. Hours of Usage Parks, Recreation, & Tourism Outdoor Facilities: The hours of park use will normally be restricted to the period from 6:00 a.m. until '/~ hour before dark, except park facilities with outdoor lighting or special hours of operation which shall be posted thereon. Special written permission from the director is required for any persons to remain in any park area outside regular open hours. School Facilities: For indoor facilities the hours of use will be from the dismissal of school or after the school athletic programs are completed until 10:00 p.m. For outdoor facilities the hours of use will be until sunset for unlighted areas and until 11:00 p.m. for lighted areas. 2. Grandfather Rights -Generally, groups requesting facilities that they have used in prior years will be given priority consideration in scheduling. However, no one group has sole ownership of a facility. When it is in the best interest of the public, the facility will be scheduled for another group. This does not apply to facilities that have been leased to organizations in the community. Where possible, community groups will be assigned facilities within the community's accepted boundaries. However, when a facility deficit exists in one area and a surplus in others, the surplus facilities can be reassigned to other areas. 3. Open Space -The Department will make every effort to provide space for spontaneous play in County Parks. These open space areas can be used on a first come, first serve basis. 4. Itinerant Food Concessions Permanent Food Concessions, Product Sales, and Vending Machines: The Director of the Department of Parks and Recreation shall approve all food and product sales on or in parks and Recreation Facilities. All requests shall be in writing to the Director and shall be received a minimum of three months prior to the date requested. Upon approval a special use permit will be issued after the department has received all associated fees. Concession operators -shall abide by the Roanoke County Park Ordinance, the Community Use Manual, The Roanoke County Health Department regulations, and any product contracts currently in force between the County of Roanoke and product vendors. 4 DRAFT -March 99, 2008 5. Special Event Concessionaires, vendors, or crafters -Groups or individuals that request the use of park property for aprofit-making concession, program, or event shall make their request in writing to the Tourism and Event Coordinator. The fee for such use shall be negotiated according to scope, direct cost if any, and type of event. Approved vendors shall obtain all required permits, licenses, and inspections required to operate a business in Roanoke County and shall pay all associated fees and taxes. Concession fees are in addition to any rental fees established for the use of Roanoke County facilities. Organizers of non- sponsored events or activities are responsible for payment of concession fees and ensuring that permits and inspections are obtained. 6. Fundraising Activities - A detailed written request must be submitted for review on a Special Use Request form to the Tourism and Event Coordinator for outdoor facilities or the Assistant Director of Recreation for indoor facilities at least 30 working days prior to the requested date of the program. Upon approval the group will receive a permit for use. Approved groups may not restrict public access to a County Park or facility in return for an entry fee, without prior approval of the Department. If approved, the sponsoring organization will be responsible for all direct expenses to be paid in full at least ten days after the program date. 7. Picnic Shelters -Shelters are available on a first come, first serve basis at no charge, unless the shelter has been specifically reserved. Reservations will be accepted on a first come, first serve basis beginning the first working day in February for the season which runs from April 1 through October 31 of each year. Call (540) 387-6078 to reserve a shelter. Reservations require payment of a rental fee. The Department of Parks and Recreation may assess additional fees for direct costs of services provided. Upon confirmation, a receipt and park reservation permit will be forwarded to the group's contact person. Refunds of reservation fees will not be provided; however, rescheduling is allowed. No shelters will be considered reserved until the application is processed and approved. 5 DRAFT -March 19, 2008 IV. Recreation Clubs Guidelines for Youth Sports A. Recreation Club Overview - Roanoke County Parks, Recreation and Tourism sanctions community organizations to provide Roanoke County sponsored athletic leagues. These organizations are authorized to provide team sports for Roanoke County citizens in partnership with Parks, Recreation and Tourism and are responsible for managing their programs in accordance with the policies and guidelines outlined in this manual. B. Forming New Recreation Clubs -The first step to request sanctioning is to meet with the Director of the department to discuss the scope of the request. The request shall include a complete description of the proposed program, number of participants anticipated, number and type of facilities requested, cost and how the program will be funded. Roanoke County Parks, Recreation and Tourism shall not sanction or approve the use of County resources or facilities by clubs or organizations, which will duplicate existing services already being provided by the Department, area recreation clubs, or the community. If a request is denied appeals shall be submitted to the Roanoke County Parks, Recreation and Tourism Advisory Commission. C. Yearly Requirements of Recreation Clubs - In order for an organization to be sanctioned by Roanoke County it must meet the requirements listed below. 1. Insurance- All Recreation Clubs must provide annually a certificate of general liability insurance for $1,000,000 listing the County of Roanoke Board of Supervisors as additionally insured. This policy should cover the actions of the organization's board of directors, coaches, volunteers, and officers. 2. Board and Bylaws - A copy of the organization's bylaws, current officer list and contact information must be provided to Roanoke County Parks, Recreation and Tourism. 3. Sanction Renewal -Each year by March 1St clubs and organizations shall present documentation verifying that their status or purpose has not changed from that given originally to obtain sanctioning. They shall provide copies of any documents that have changed, such as bylaws, constitution, certificates of insurance, and officers. D. Responsibilities of Sanctioned Recreation Clubs 1. Policies and Procedures -Clubs must follow and enforce all policies and procedures outlined in the Community Use Manual. 2. Facility Use Permits -Sanctioned recreation club shall coordinate facility needs with Roanoke County Parks, Recreation and Tourism prior to each season through a special field use application process. This process will include 6 t?RAFT -March 19, 2008 communicating the number and size of facilities requested based upon the anticipated number of teams, divisions and leagues that will be playing. This should be done no less than 60 working days prior to the date of use for seasonal team scheduling and no less than 10 working days for occasional use. Sanctioned youth athletic teams or recreation clubs will not be charged a participation fee by the Roanoke County Parks, Recreation, & Tourism Department for participation in league play. A facility use permit will be assigned for each sport during the authorized sport season. 3. Scheduling - In order to provide for maximum flexibility and to ensure the most efficient use of facilities, the Recreation Clubs are authorized to assign facilities in a manner that best meets the needs of their program. When disputes regarding scheduling arise, the Department has the ultimate authority to decide the scheduling of practice and game schedules. 4. Meetings - A club representative is required to attend all meetings needed to coordinate programs with Roanoke County Parks, Recreation and Tourism. 5. Change of Service Levels -Clubs shall request permission from Roanoke County Parks, Recreation and Tourism in writing at least 12 weeks in advance of the season to change service levels of the leagues, the club's organizational status, or increase services which have an impact on Roanoke County Parks, Recreation and Tourism's facilities and budget. If approved by the Department the club will be responsible for all operational expenses until such time as funding is received in the general fund budget. Roanoke County is not responsible for costs associated with unapproved changes. 6. Subleasing - No organization may sponsor or sub-lease a program or facility to any other organization. 7. Athletic Facility Concessions -permits to operate concession stands and product sales on Roanoke County property are awarded to County sanctioned Recreation Clubs at sites within the organization's accepted boundaries with the express purpose of allowing the clubs to generate income to support the leagues and make athletic facility improvements. The approved operators are responsible for operating within the accepted Health Department and Building Code restrictions, obtaining all necessary permits and. liability insurance, and equipping the concession. The County covers the reasonable utility cost and general maintenance of the building for sanctioned youth athletic clubs, but does not manage or control the concession operations in any way nor is the county liable for the operation. Generally, groups requesting concession rights that they have held in prior years will be given priority consideration in award of the concession operation at that facility. When multiple clubs share the concession operation, they must split the expenses and profits equitably. Recreation Clubs can not hire or subcontract for concession vendors under this agreement without the approval of the Department. 7 DRAFT -March 79, 2008 8. Coach Selections -Recreation Clubs are responsible for the selection of all coaches. The process for coach selection should be fair and just. 9. Coaches Background Screening -The Head Coach and Head Assistant Coach are required to be screened through Roanoke County's Criminal History Background Check. 10. Interlocking -Teams formed from residents outside the boundaries of Roanoke County may interlock with Roanoke County leagues under the following conditions if the Interlocking department/organization: • Is supported by a local government. • Will not impact facility or resource capacity. • Request to interlock is received one month before the season starts. • Provides a home field in their jurisdiction for home games. • Covers all direct cost. The Department reserves the right to deny interlocking if it is not in the best interest of the program and participants. 11. Special Use of Facilities -All activities which require the use of Roanoke County facilities that are not in the scope of regular season practice and play will be required to submit a Special Use Application. 12. Fees -Recreation Clubs may charge a participant registration fee to recover their costs for the program. 13. Signage -Recreation Clubs shall obtain all appropriate approval(s) and/or permit(s) and meet the established standards as required by the Roanoke County Park Ordinance and Roanoke County Planning and Zoning Sign Ordinance prior to any public display or advertising on Roanoke County property. Request for Signage by recreation clubs on School board owned property would have to have approval by the Roanoke County School Board and Parks and Recreation. Specific guidelines can be found in the Appendix. The purpose of this policy is to define standards that allow Roanoke County approved and sanctioned recreation clubs the opportunity to erect sponsorship banners or advertising signboards in public parks without impacting park aesthetics or visitations by the general public. 8 DRAFT -March 19, 2008 V. Athletic Program and Participation Standards A. Eligibility 1. Age -The eligibility age for participation in youth sports shall be a minimum of 6 and a maximum of 18 years of age and enrolled in high school except for youth basketball which the minimum age is 7. The cut-off date to establish the age of the child is on or before September 30th of the current year. Roanoke County will honor an alternate cut-off date established by the sports sanctioning organizations if that date does not expand the age brackets or increase the age eligibility established by Roanoke County Parks, Recreation and Tourism. 2. Residency -Players on youth athletic teams sanctioned by the Department shall be Roanoke County residents. The official address used to determine residency is the current address of the child's legal guardian at the time of registration. Non County Residents who attend a Roanoke County Public School may be eligible to participate with the Sanctioned Recreation that serves the school the child attends if the Recreation Club has space available and it does not conflict the requirements of their sanctioning organization. All non-county players will be required to purchase anon-resident participation pass annually through the Parks, Recreation and Tourism Department and can not begin practice or play until the permit has been approved and issued by the Department. Non-County Resident Participants must play with the Recreation Club that serves the school the child attends. 3. Recreation Club Boundary's- Participants must play with the Recreation Club that serves their legal residence. Recreation Club boundaries are determined by elementary school attendance zones and can be found below. School Football Cheer Soccer Basketball Baseball Softball Back Creek CSRF CSRF VAFC CSRF *CSN or CSA SCSL Bent Mtn. CSRF CSRF VAFC CSRF *CSN or CSA SCSL Burlin~on NRRC NRRC NRRC NRRC NRRC NRRC Bonsack VYB VYB VYB VYB VYB VYB Cave Spring HVYSA HVYSA VAFC HVYSA *CSN or CSA SCSL Clearbrook CSRF CSRF VAFC CSRF *CSN or CSA SCSL Fort Lewis GYB GYB GYB GYB GYB GYB Glen Cove NRRC NRRC NRRC NRRC NRRC NRRC Glenvaz GYB GYB GYB GYB GYB GYB Green Valley HVYSA HVYSA VAFC HVYSA *CSN or CSA SCSL H. L. Horn VYB VYB VYB VYB VYB VYB Mason's Cove GYB MCRC MCRC MCRC MCRC MCRC Mt. Pleasant VYB MPRC MPRC MPRC MPRC MPRC Mtn View NRRC NRRC NRRC NRRC NRRC [JRRC Oak Grove HVYSA HVYSA VAFC HVYSA *CSN or CSA SCSL Penn Forest CSRF CSRF VAFC CSRF *CSN or CSA SCSL W.E. Cundiff VYB VYB VYB VYB VYB VYB 9 DRAFT -March 79, 2008 *CSN and CSA boundaries are based on geographic boundaries and can be found by contacting the club. Cave Spring Recreation Foundation (CSRF) Cave Spring National Little League (CSN) Mason Cove Recreation Club (MCRC) North Roanoke Recreation Club (NRRC) Vinton Youth Booster Club (VYB) South County Softball League (SCSL) Cave Spring American Little League (CSA) Glenvar Youth Booster Club (GYB) Mount Pleasant Recreation Club (MPRC) Valley Athletic Football Club (VAFC) Hidden Valley Youth Sports (HVYSA) Boundary Line Exceptions -Youth sports participants must play for their home Recreation Club unless they meet one of the criteria listed below. The exceptions not listed in this policy will be dealt with on an individual basis with the best interest of the County's program. Any participant found to be playing in an incorrect boundary will be subject to disciplinary action which may include removal of participant from the program. a. The home club does not sponsor a specific sport (Major, minor, A and B leagues are not considered separate sports). In this case the player will be required to register with the club that serves the County High School the child should attend based on their official address at the time of registration. If the participant's home club and the club that serves their High School do not offer the sport, the player will be considered a free agent and be allowed to play with any of Roanoke County's Recreation Clubs. If a participant plays in an out-of-boundary club for a sport, they may stay in that club until they age out of that sport, or choose to go back to the home club if that sport is offered in the future. If the participant chooses to go back they must stay with that club until they age out of the program. If the participant skips a year in the out-of-boundary club, they must return to their home club if the sport is now available. Recreation Clubs in other areas may choose not to take players if it conflicts with their bylaws or space is not available. The player will be required to return to their home club for sports that are offered. b. The home club does not have enough players to form a team (Major, minor, A and B leagues are not considered separate teams). The players who have registered with the home club will be required to play with the club that serves the High School the child should attend based on their official address at the time of registration. If the participant's home club and the club that serves their County High School do not have enough players to form a team, the player will be considered a free agent and be allowed to play with any of Roanoke County's Recreation Clubs. If a participant plays for an out-of-boundary team for a sport their home club does have sufficient numbers for, they may stay in that club until they age out of that sport, or choose to go back to the home club if that sport is offered in the future. If the participant chooses to go back they must stay with that club until they age out of the program. If the participant skips a 10 DRAFT -March 19, 2008 year in the out-of-boundary club, they must return to their home club if the sport is now available. Recreation Clubs in other areas may choose not to take players if it conflicts with their bylaws or space is not available. c. A participant moves out of the County or boundary after registration. The participant may continue to play on that team for that season only. They will then need to sign up with the locality or club that serves there new address for all future sports. Participants who were registered on teams prior to the original adoption of this policy (August 2002) will be allowed to age out with the club in all sports he/she previously played. If the participant skips a year in the out-of-boundary club, they must then go to the new club if the sport is available. d. A county residents attends a school located in Roanoke County that does not serve their legal residence. The participant has the choice to play for either their home club or the club(s) that serves the school the participant attends. Once a participant chooses a club, they must do so for all sports offered by the Club. If the participant chooses to go back to his home club, they must stay with that club until they age out of the program. Recreation Clubs may choose not to take participants from outside their established boundaries if it conflicts with their sanctioning requirements. Example: Little League or Dixie Baseball 4. Multi Sport Participation - No participant may participate in more than one Parks, Recreation and Tourism sanctioned sport in the same season. B. Adult Athletic Eligibility Guidelines 1. Ages- The eligibility age for participation in adult sports shall be a minimum of 16 years of age for softball and 18 for basketball. 2. Residency -There will be open registration for adult athletic teams; however, if resources become limited, priority will be given to Roanoke County residents and County-based industrial teams. 3. Fees -Sanctioned adult athletic teams will pay a participation fee, established by Roanoke County Parks, Recreation, and Tourism. All fees are to be submitted with a team roster. Each team will then be provided with a schedule for their practices and games. This schedule serves as the permit authorizing them to use the facility. C. Athletic Program Standards and Guidelines -The following guidelines are not meant to limit participation, but simply establish the basic level of service the County will strive to provide to citizens of Roanoke County. 11 DRAFT -March 19, 2408 1. Sport Seasons -Roanoke County sanctions the following sports to play in the following regular seasons only. Sport Season Dates Baseball Spring/Summer l St Week in April through June Softball Spring/Summer 1St Week in April through June Adult Softball Spring/Summer 1St Week in April through June Soccer Fall 1St Week in August through October Football Fall 1St Week in August through October Cheerleading Fall 1St Week in August through October Adult Fall Softball Fall 1St Week in August through October Basketball Winter Mid November through March Adult Basketball Winter Mid November through Mid March 2. Team Formation a. Registration -Recreation Clubs are responsible for certifying the eligibility of all players who register with the club. i. Youth Registration dates for teams shall fall within the following ranges. Any participant who wishes to register must be taken during this time. Recreation Clubs are highly encouraged to register players up through the game season. Baseball January 1St -March 15`h Softball January 1St -March 15th Soccer May 1St -July 15tH Football May 1St -July 15th Cheerleading May 1St -July 15th Basketball September 1St -November 1St ii. Adult Registration -All registration will be taken online and registration will not be completed until entry fees are received. Registration is on a first come first serve basis Adult Softball March Adult Fall Softball July Adult Basketball Late November /Early December b. Rosters -All Recreation Clubs and teams are to submit verified team rosters which include names, addresses, phone number, date of birth of participants, and the school they attend. The roster shall also include the full name, home address, email address, and telephone number of the 12 t?RAFT -March 19, 2008 coach. All rosters must be submitted to the Department 10 days prior to the first scheduled practice. Recreation Clubs or teams whose rosters are not submitted to the Department 10 days prior to their first practice will not be allowed to start until rosters have been received and verified by Roanoke County. i. Youth rosters shall be submitted to Roanoke County prior to: Baseball Softball Soccer Football Cheerleading Basketball March 20tH March 20tH July 20th July 20th July 20th November 7th ii. Youth rosters shall be within the following ranges: Baseball 12 - 15 per team Softball 12 - 15 per team Soccer 12 - 22 per team Football 16 - 32 per team Basketball 10 - 12 per team Cheerleading 6 per team minimum iii. Adult Rosters shall be submitted to Roanoke County prior to the first scheduled game or practice. iv. Adult rosters shall be within the following ranges: Adult Softball 11 - 20 per team Adult Fall Softball 11 - 20 per team Adult Basketball 10 - 20 per teams c. Drafting -Any Recreation Club with more than one team in an age group must draft teams. Recreation Clubs whose sports are sanctioned by an outside organization may use their sanctioning organizations draft procedures if approved by the Department prior to the season. Recreation Clubs who have created their own draft procedures must have the procedures approved and on file with the Department prior to drafting. A non-participatory Recreation Club President or Board Member will be required to be conduct all players' drafts. Once the draft is concluded and all teams are formed, there will be no trades made between teams. If any transportation or hardships arise, only the Recreation Club President may move players to a different team. This information should be shared the Recreation Club's Board and the Department. i. Draft may not take place prior to these dates. Baseball March 15th Softball March 15th 13 DRAFT -March 19, 2008 Soccer July 15tH Football July 15tH Cheerleading July 15tH Basketball November 1St d. Scheduling Allowances: When participation demand exceeds supply and resources, Roanoke County Parks, Recreation, and Tourism will establish a limit on participation by implementing one or more of the following alternatives: • Priority will be given to Roanoke County residents. • Team sizes shall be increased to necessary levels. • Activities shall be scheduled on Sundays as needed. • Teams shall share facilities during practices. • The sport season shall be lengthened or reduced as needed. • The number of games per team shall be reduced. • The minimum number of practices per team reduced. • Reduce the requirements in the all-play rule. • Limit the number of teams per league or division. • Limit the number of participants per club. 3. Practice Guidelines - a. Start Dates -Practices may not start until the following dates Baseball April 1St Softball April 1St Soccer August 1St Football August 1St Cheerleading August 1St Basketball Mid November (Date TBD by County) Adult Softball August 1St Adult Fall Softball (Date TBD by County) Adult Basketball (Date TBD by County) b. Participation Guidelines: For facility planning purposes and as part of the basic level of service to be provided the community for their general tax dollars, Roanoke County has established minimum participation guidelines for youth sports. The following are the recommended minimum participation guidelines: Indoor Leagues Youth Basketball, Ages 7 & 8: During practice season -one 1-hour practice slot weekly. 14 DRAFT -March T 9, 2008 During game season -one 1-hour practice slot per week per team and one (1-hr.) game per week. # Of teams per facility for practices -elementary school gyms will handle one team during practice; middle, junior and high school gyms will handle two teams during practice. Youth Basketball, Ages 9 to 18: 1. 5-hour practice slots During practice season -one practice slot per week per team. During game season -one practice slot per week per team and one (1 hr.) game per week. # Of teams per facility for practices -elementary school gyms will handle one team during practice; middle, junior and high school gyms will handle two teams during practice. Outdoor Leagues Youth Soccer, Ages 6 to 18: 1. 5-hour practice slots During practice season -two practice slots per week per team with instructional and division 1 teams practicing with two or more teams per field or designated open space. During game season -one (1 hr.) game slot per week and one (1-hr.) practice slot per week with instructional and division 1 teams practicing with two or more teams per field Youth Football, Ages 6 to 13: During practice season or after school starts -three 2-hour practice slots per week per team with peewee teams practicing with two or more teams per field or designated open space. During game season or after school starts - No team shall practice & play more than 3 times per week. Peewee teams shall practice with 2 or more teams per field. Youth Baseball/Softball, Ages 6 to 18: 1.5-hour practice slots for ages 8 & under and two hours for all older age groups During practice season -two slots per team per week During game season -one practice slot and two (2 hr.) game slots per team per week c. Maximum amount of play per week- Each sport is limited to three (3) two (2) hour sessions of play per week. Sessions include games, practices, team functions, and meetings. The week runs Sunday through Saturday. 15 t?RAFT -March 79, 2008 When Roanoke County schools are not in session, teams may practice or play one (1) additional session during the week. d. Fair and Equitable Scheduling- Each club must ensure that schedules are developed that are fair and protect the health and welfare of the child. Practices and games should end by 10:00 pm on school nights and consideration should be given to school based educational conflicts. 4. Game Guidelines a. Number of games- The minimum maximum number of games per team will fall within the following ranges depending on the number of teams, facilities available and financial support. The Department reserves the right to form divisions as necessary due to the number of teams. Divisions may change from year to year. Recreation Clubs doing their own schedules must have their schedules approved prior to the start of games. Baseball/Softball 15 -18 games Basketball 10 - 12 games Football 8 - 10 games Soccer 10 - 12 games Adult Softball 14 - 18 games Adult Fall Softball 10 - 14 games Adult Basketball 8 to 10 games b. All play rule -Roanoke County requires youth teams to follow the all- play rule published in the rules and regulations for each sport. Penalties for not complying will be stated in the rules. c. Maximum amount of play per week -Each sport is limited to three (3) two (2) hour sessions of play per week. Sessions include games, practices, team functions, and meetings. The week runs Sunday through Saturday. When Roanoke County schools are not in session, teams may practice one (1) additional time during the week. d. Rules and Regulations -Recreation Clubs must enforce the rules and regulation set forth for each sport. e. Schedule Request -Special request for team schedules will only be considered that relate to school education conflicts. f. Cancellations - In the best interest of public safety and protection of public property, scheduled activities may be canceled by the Department. 16 DRAFT -March 99, 2008 Whenever possible the Athletics Division will update cancellation announcements both online and on the Youth Athletics Cancellation Line 540-387-6455 x6. i. Inclement Weather Policy - In the event adverse weather conditions develop while an activity is in progress and a representative from Roanoke County Parks, Recreation, and Tourism is not present, it is the responsibility of the league representative, coach, teacher, or the scheduled official to determine whether or not conditions that exist will endanger the safety of the participants and whether or not the activity will have a serious adverse effect on field conditions. If a league fails to cancel field use during inclement weather and such use causes extensive field damage, the league will be responsible for any repair costs. a. Lightning Policy - If thunder is heard, be aware and keep a look out for lightning. If thunder is heard and lightning is seen, all players and spectators shall be moved to a sheltered area or to their cars. Wait at least 20 minutes from the last streak of lightning to resume play or practice. 5. Out of Season Programs -are any programs not played during its assigned sport season. Recreation Clubs are allowed to hold a six (6) week instructional program during the off-season if field space is available. Recreation Clubs are responsible for any direct cost associated with the program. No standings or formalized games will be played during this time. 6. Pre/Post Season Tournaments -Roanoke County does not sanction pre or post season tournaments. However, the use of a facility may be obtained by applying for a special use application and paying for direct cost if field space is available. Travel Assistance may be applied for national tournaments. 7. Field Lights -Clubs may use athletic facility lights for scheduled team practices and games only. Unscheduled use of lights by individuals, coaches, volunteers, or officials is not authorized. For the first offense the recreation club or individual will be charged for each hour the lights were on. For a second offense, access to the light controls will be removed from the individual/s. For the third offense, the club, organization, or individual will be billed for each hour the lights were on and for the cost of securing the light controls and re-keying the locks. For athletic fields equipped with lights, the club representative scheduled to use the facility for team practice is responsible for the turning on and off the lights. For scheduled game use of fields the home team coach is responsible. The lead official will also confirm that the lights are turned off within 15 minutes of game closing. Lights must be turned off no later than 11:00 p.m. and turned on no 17 DRAFT -March 19, 2008 earlier than 30 minutes prior to sunset. The utility cost of lights left on after 11:00 p.m. will be charged to the clubs scheduled to use the facility on that occasion on a per hour basis from 11:00 p.m. until turned off. Lights should not be turned on until 1/2 hour before sunset. Clubs turning lights on early will be charged for each hour the lights were on before 1 /2 hour before sunset. 8. Violation of Community Use Standards and Policy - It is the goal of the department to provide a fun, safe, positive and supportive atmosphere for all players, coaches and spectators. The Department has taken a proactive stance in dealing with unsportsmanlike acts and conduct and defined the responsibilities of each party listed the appendix. Anyone found not following these guidelines may face punishment including suspension from all of Roanoke County's programs. a. Youth Athletic Appeals Committee -Roanoke County has created an appeals process for any participant, spectator or coach who is suspended for more than 5 games. The Appeals Committee is made up of a minimum of three (3) to a maximum of five (5) Recreation Club Presidents who will make a recommendation to the Department Director regarding the suspension. b. Recreation Club Appeals Committee -Roanoke County has created an appeals process for any Recreation Club that is reprimanded or found in violation of any of Roanoke County's Policies and Procedures. The Appeals Committee is made up of a minimum of three (3) to a maximum of five (5) Recreation Advisory Commission members who will make a recommendation to the Department Director regarding the punishment. VI. Basic Level of Service -The Department will provide the following basic levels of service for facilities: 18 DRAFT -March 79, 2008 A. Recreation Division Services (subject to yearly budget allocations) Services requested above this level can be purchased and will include material and staff costs. 1. Schedule the use of County Park and School fields, gymnasiums, classrooms, and lease properties with the cooperation of representatives of user groups. 2. Act as liaison between school administrators and the community for use of school facilities. The Supervisors of Youth and Adult Athletics, Special Events, or other designated Parks and Recreation Department staff shall obtain all requests for school facilities. No citizen or club is authorized to obtain a permit in the name of or on behalf of Roanoke County Parks, Recreation, & Tourism sponsored activities or leagues. 3. Provide maintenance schedules of County Park and School facilities. 4. Issue a permit no later than one week prior to season start-up. 5. Department staff will check facilities periodically to insure groups are participating at the correct location, identifying those areas, which are not being utilized, and assisting the groups scheduled with their day-to-day problems such as field conflicts, parking, etc. 6. Provide each league a copy of the Community Use Manual. 7. Together with the league volunteers, develop seasonal sports league information, rules, programs, and long range planning. Review distribution of facilities and resources at the beginning of each fiscal year to establish service levels for the year. 8. Hire, provide orientation, schedule, and/or contract for and pay the cost of sports officials for basketball, soccer and football; umpires for baseball/softball; and facility supervisors, scorekeepers, and custodians as needed. The Department of Parks and Recreation will establish pay rates and the number of officials to be provided for each game. 9. Purchase and provide scorebooks for the official scorekeepers for basketball and blood borne pathogens clean up kits for gymnasiums. 10. For school facilities used during the regular season of sanctioned play the Recreation Division will handle the following: a. Schedule the facility b. Schedule and pay for building supervision c. Schedule and pay for custodial cleanup 11. Youth Athletic Section staff will develop game schedules for basketball, soccer, and football. Practice schedules for basketball, soccer, and football will be developed by the Recreation Club and submitted to Roanoke County Parks, 19 DRAFT -March 19, 2008 Recreation, and Tourism for review, approval, and a permit to schedule use of the facilities. 12. Practice and game schedules for baseball and softball will be developed by the Recreation Club and submitted to Roanoke County Parks, Recreation, and Tourism for review, approval, and to secure a permit for facility use. 13. Adult Athletic Section staff will develop game schedules for basketball, football, and softball. Practice schedules will be developed for softball only. B. Parks Division Services (subject to annual allocations): The Parks Division will provide the following basic level of maintenance and support service. Services requested above this level can be purchased and will include material and staff costs. Basic maintenance services at outdoor parks include: 1. Baseball/softball fields for regular season play and practice: • Appropriate seasonal ball field preparation. • Mowing of grass at least once per week as needed. • Infield prep and dragging once weekly in April; twice a week in May and June. • Trash canister pickup. • Installation of bases and up to two pitcher's plates per field. • Maintenance and repair of fencing and backstops for normal wear and tear. • Outfield markings at least once per week from April through June. • Infield lines put down each game day. • Maintenance, repair, and utility costs of field lighting during the standard season. • Dragging of infields for end-of-season tournaments. No infield lines will be provided. 2. Soccer/football fields for regular season play and practice: • Appropriate seasonal field preparation. • Mowing of grass at least once per week as needed. • Trash canister pickup. • Field marking once per week. • Maintenance, repair, and utility costs of field lighting during the standard season. • Standard goals at park sites. 3. Picnic Pavilions: • Mowing of grass at least once per week as needed. • Trash canister pickup. 20 L?RA FT -March 19, 2008 • Sweep shelter as needed. • Maintenance and repair of pavilions, tables, grills, and trash receptacles. • Restrooms cleaned and serviced daily. 4. Equestrian Center: • New gate lock and combination for members each year. 5. For School Facilities: To be negotiated annually with the Roanoke County School Administration. 21 ACTION NO. ITEM NO. T - ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS"fRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 25, 2008 Work session on revisions to Chapter 15, Parks and Recreation, of the Roanoke County Code Pete Haislip Director of Parks, Recreation, and Tourism Presented by: Mark Courtright, Assistapt Director of Parks Daniel R. O'Donnell ~~~~~~` } ~. Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: "this time has been set aside to discuss the revisions to Chapter 15, Parks and Recreation, of the Roanoke County Code. We have received some citizen communication regarding some of the park ordinance changes as it relates to remote control planes. We have updated the previous Board report that stated the park ordinance prohibits operating a remote control, glider, or motor propelled planes in any park. However, the new parks ordinance states no person in a park shall operate a remote control plane, glider or motor propelled aircraft in any park without a permit from the director. Upon research of this activity, we have discovered that our permit process should follow the National Model Aircraft Safety Code as outlined by the Academy of Model Aeronautics, which is the standard that many communities have used to manage remote control airplanes. We desire to work with the remote control flyers to research future alternatives. Attached is a list of the substantive changes and the proposed ordinance. A request to approve the second reading of the ordinance has been placed on the agenda as Item S-1 at the evening session. Substantive proposed changes to Chapter 15, Parks and Recreation, of the Roanoke County Code include: 15-2 Definitions. Updates full name of the department and adds definitions of "Special Event" and "Waters." 15-4 Conduct of county recreation programs and parks operations. Adds language to clarify that the department's responsibilities include park operations as well as conduct of recreation programs. 15-5.1 Public trees. Adds a definition of "Invasive Alien Plant Species" and authority to remove such defined species. 15-8.3 Bathing and swimming. Eliminates unnecessary language regi.ilating beach, bathing, and wading areas in county parks. 15-8.6 Hunting and Firearms. This section was updated to rei~lect the state statute. 15-8.8 Athletic Fields. Requires a field rental contract for all organized groups including both sanctioned and non-sanctioned teams. 15-8.13 Remote Control Planes. A permit is required to operate a remote control plane, glider or motor propelled aircraft in any park. 15-10.3 Domestic Animals. Prohibits non-working animals or pets at special events in County parks. Designation of "seeing eye" dogs updated to "service" dogs. 15.11 Park operating policy. Clarifies that normal closing time for parks is '/Z hour before dark except where outdoor lighting is used. The procedures conditions for park permits are clarified. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2008 ORDINANCE AMENDING AND REENACTING CHAPTER 15. PARKS AND RECREATION OF THE ROANOKE COLINTY CODE WHEREAS, Section 15.1-271, Code of Virginia, 1950, as amended, confers authority upon Roanoke County to establish and operate a system of pi.iblic recreation and parks and to adopt and maintain ri"Iles of conduct and procedures for the effective operation and maintenance of its parks and recreational facilities and programs; and, WHEREAS, the growth and development of Roanoke County's Parks and Recreation Department and programs now includes responsibility for tourism and for expanded responsibility for the department's programs and operations; and, WHEREAS, the staff of the Department of Parks, Recreation and Tourism, with the assistance of the Roanoke County Police Department and the County Attorney's Office, has completed a comprehensive review and update of the County's existing Parks and Recreation Ordinance contained in Chapter 15 of the Roanoke County Code; and, WHEREAS, the first reading of this ordinance was held on March 11, 2008; and the second reading was held on March 25, 2008. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following sections of Chapter 15. Parks and Recreation of the County Code are hereby amended and/or reenacted as follows: Sec. 15-1. Title. "this chapter shall be known and may be cited as the "Ordinance Regulating Conduct in Public Parks of Roanoke County." (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-2. Definitions. For the purpose of thus chapter, the following terms, phrases, words, and their derivation shall have the meaning given herein. When not inconsistent with the context, words used in the present tense include the future, and words used in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. Closed hours means the hours each day that a park is closed in accordance with Sec. 15-11 (1) of this ordinance until 6:00 a.m. the following day. County is the County of Roanoke, Virginia. Department when used hereinafter is defined as the Department of Parks, Recreation and Tourism for the County of Roanoke. Director means the Director of the Department of Parks, Recreation and Tourism and includes any person whom the Director designates to act for the Director hereunder. Park and other areas, now or in the future operated and maintained by the County of Roanoke Department of Parks, Recreation and Tourism are de~Fined to mean parks, public lands, playgrounds, recreation fields and facilities, museums, buildings, lakes, streams, lagoons, water areas, and submerged lands, and all public service facilities located on or in grounds, waters, buildings and structures in Roanoke County which are under the control of or assigned for upkeep, maintenance or operation by the County of Roanoke, Department of Parks, Recreation and Tourism and including property of the Roanoke County School Board. Park attendants means all full-time employees of the Department of Parks, Recreation and Tourism and any part-time or temporary employees of 'the department specifically authorized in writing by the to enforce the requirements of this chapter. Parking means the standing of a vehicle, whether occupied or not, otherwise than temporarily for the purpose of and while actually engaged in loading or unloading. Permit is any written license issued by or under the authority of the Director permitting the performance of a specified act or acts. Person is any person, firm, partnership, association, corporation, company or organization of any kind. Police officer means all officers of the Roanoke County Police Department, including the Chief of Police, and all properly trained and deputized law enforcement officers of the Roanoke County Sheriffs Department and any law enforcement officer legally empowered to issue warrants of arrest or summons within the County of Roanoke. Special Event means a program, tournament or other event scheduled for specified hours or days involving the participation of the Department or written approval of 'the director. Vel~iicle means every device in, upon, or by which any person or property may be transported upon a highway, except devices other than bicycles moved by human power. Waters means any river, stream, lake, pond, swimming pool or other body of water, whether flowing or still, in or contiguous to any park as defined in this ordinance. 2 (Ord. No. 42589-8, § 1, 4-25-89; Ord. No. 62690-8, § 8, 6-26-90) Sec. 15-3. Department of Parks, Recreation and Tourism established; position of Director created. A Department of Parks, Recreation and Tourism is hereby established and the position of Director of such department is hereby created. (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-4. Conduct of County recreation programs and park operations. The Department of Parks, Recreation and Tourism shall conduct the recreation programs of the County and all park operations as directed by the Board of Supervisors or the County Administrator. (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-5. Park property. No person in a park shall: (1) Property: a. Disfiguration and removal. Willfully mark, deface, disfigure, injure, tamper with, displace or remove any building, bridges, tables, benches, fireplace, railings, tree guards, paving or paving material, public utilities, signs, notices or placards (either temporary or permanent), monuments, stakes, posts, boundary markers, or other structures, equipment, facilities or park property or parts thereof, either real or personal. b. Restrooms and washrooms. Fail to maintain restrooms and washrooms in as neat and sanitary a condition as prior to such person's use, nor shall any person over the age of five (5) years use the restrooms and washrooms designated for the opposite sex, except a child in the company of a parent or other custodial individual. Use any device or equipment for taking any photographic image or likeness in any restroom, locker room or washroom. c. Removal of natural resources. Dig or remove any sand, soil, rock, stones, water, trees, shrubs or plants, downed timber or other wood or materials, or make any excavation by tool, equipment, blasting or other means or agency. d. Erection of structures. Construct or erect any building structure or utility service of whatever kind, whether permanent or temporary in character, in any park except by specific written permit issued hereunder. 3 Sec. 15-5.1. Public trees. a. Purpose. It is the purpose of this section to promote and protect the public health, safety, and general welfare by providing for the regulation of the planting and removal of trees on public property. Further, it is the purpose of this section to enhance the quality of life in the County by protecting trees and by minimizing the loss of tree coverage on public properties. b. Definitions. The following terms, when used in ti'iis section, shall have the meanings ascribed to them in this subsection, unless context clearly indicates a different meaning: Diameter-at-breast-height shall be the tree trunk diameter measured in inches at a height of four and one-half (4.5) feet above the ground. Dripline shall mean a vertical line extending from the outermost edge of the tree canopy or shrub branch to the ground. Invasive Alien Plant Species shall be those species currently listed by 'the Virginia Department of Conservation and Recreation. Public property shall include all lands owned by the County, including but not limited to public parks and property of other county buildings and facilities, and includes all greenway easements donated to or owned by the county. The term "public property" shall exclude public streets and public utility, drainage and storm water easements and county water and sewer easements. Public utility company shall mean any corporation, company, individual, association or cooperative that is a "public utility" as defined in section 56-232 of the Code of Virginia, 1950, as amended. Topping is defined as the severe cutting back of limbs to stubs within the tree's crown to such a degree so as to remove the normal canopy and disf~gi.ire the tree. Tree shall mean any self-supporting woody plant, usually having a single, main woody trunk and producing a more or less distinct and elevated head with many branches. For the purposes of this section, a tree shall have adiameter-at-breast-height of four inches or more. 4 Tree committee shall mean committee appointed by the County Administrator to develop uniform standards for implementing the provisions of this section. c. Applicability. This section provides full power and authority over all trees located on public property. d. Authorization required. (1) It shall be unlawful for any person to plant, remove, destroy, harm or otherwise disturb any tree on pi.iblic property without first receiving written approval from the tree committee except for invasive alien plant species as defined above. Invasive alien plant species may be removed. (2) In the case of emergencies, such as windstorms, ice storms or other disasters, written approval may be waived by the tree committee during the emergency period so as not to hamper work to restore order to the county. e. Abuse or mutilation of public trees or shrubs. Unless specifically authorized by the tree committee, it shall be unlawful for any person to intentionally damage, cut, carve, transplant or remove any tree on public property; attach any nails, advertising posters or other contrivance to any tree on public property; allow any gas, liquid or solid substance which is harmful to such trees to come in contact with them; or set fire or permit any fire to burn when such fire or the heat thereof will injure any portion of any tree on public property. f. Protection of trees. Trees that are to remain after construction of public buildings, facilities, driveways, roads, utilities or other below or above ground public stn.~ctures must be protected from construction activities and heavy equipment to ensure their survival. (1) The tree committee shall establish guidelines for trees that are to remain on public property and that are within or in close proximity to the immediate construction activity area. (2) No person, including public utility companies and County departments, shall excavate any ditches, tunnels, trenches or lay any driveway or street withiin a radius of ten (10) feet from any tree on public property without first obtaining written approval from the tree committee. This provision does not apply to the maintenance and repair of existing public utility and county water and sewer utility facilities. 5 (3) All trees on public property shall be pruned or trimmed only in accordance with the standards established by the National Arborist Association, entitled "Pruning Standards for Shade Trees," as revised in 1988. "this includes all public utility companies and County departments or their subcontractors involved in maintenance on County property or easements. (4) It shall be unlawful for any person, firm, or County department to top any tree on public property. Trees severely damaged by wind, ice or snow storms or other disasters may be exempted from this section at the determination of the tree committee. g. Enforcement. The tree committee shall have the general powers and duties to: (1) Direct, manage, supervise and control the planting, removal and protection of all trees on public property. (2) Protect all trees on public property so as to prevent the spread of disease or pests and to eliminate dangerous conditions which may affect the health, life or safety of persons or property. (3) Require the preparation of a tree protection plan for County construction projects, when deemed appropriate and necessary. (4) Administer the provisions of this article. (Ord. No. 121697-9, § 1, 12-16-97) Sec. 15-6. Sanitation. No person in a park shall: (1) Pollution of waters. Throw, discharge, place or cause to be placed, in the waters of any fountain, pond, lake, stream, bay or other body of water in or adjacent to any park, or in any tributary, stream, storm sewer or drain flowing into such waters, any substance, matter or thing, whether liquid or solid, which produces, or may result in, the pollution or littering of said waters. (2) Rubbish and refuse matter. Bring in or dump, lay, cast, drop, discharge, deposit or leave any bottles, broken glass, ashes, cinders, paper, boxes, cans, dirt, rubbish, waste, garbage, refuse or any other trash. No such rubbish or refuse materials shall be placed in any water in or contiguous to any park, or left anywhere on the grounds thereof, but shall be placed in the proper receptacles where these are provided; at locations where receptacles are not so provided, all such rubbish or refuse materials shall be carried away From the park by ~l:he person responsible for its presence and properly disposed of elsewhere. 6 (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-7. Traffic. No person in a park shall: (1) Motor vehicle laws apply. Fail to comply with all applicable provisions of the State and County motor vehicle traffic laws in regard to equipment and operation of vehicles together with such requirements as are contained in this and other ordinances. (2) Enforcement of traffic requirements and regulations. Fail to obey any police officer and park attendants who are hereby authorized and instructed to direct traffic whenever and wherever needed in the parks and on the highways, streets or roads immediately adjacent thereto in accordance with the provisions of these requirements and such supplementary regulations as may be issued subsequently by the director. (3) Obey traffic signs. Fail to observe all traffic signs indicating speed, direction, caution, stopping or parking and all others posted for property control and to safeguard life and property. (4) Speed of vehicles. Ride or drive a vehicle at a rate of speed exceeding fifteen (15) miles per hour, except upon such park roads as the C ounty may designate, by posted signs, for other speed limits. (5) Operation confined to roads. Drive any vehicle on any area except the paved park roads, parking areas or such other areas as may be specifically designated as temporary parking areas by the director. (6) ATVs, etc. Operate in any park or recreation area snowmobiles, hovercraft, minibikes, pocketbikes, motorcycles, go-carts, ATVs, golf carts, mopeds or any other vehicles, except in areas specifically designated by the Director for such use. (7) Trucks and commercial vehicles. Shall operate in or through any park, any trucks or commercial vehicles with a gross weight in excess of five (5) tons, except for the delivery of the load thereon for use in such parks as expressly approved by the director. (8) Parking. a. Designated areas. Park a vehicle in other than an established or designated area, except as shall be in accordance with the instructions of any park attendant or police officer who may be present. 7 b. Prohibited activities. Park a vehicle in a park for the expressed or apparent purpose of washing, repairing or maintaining the same. c. Double parking. Double park any vehicle on any road or parkway unless directed by a park attendant or police officer. (9) Bicycles. a. Confined to roads. Ride a bicycle on other than a vehicular road or path designated for that purpose. A bicyclist shall be permitted to wheel or push a bicycle by hand over any grassy or wooded trail or any paved area reserved for pedestrian use. b. Designated racks. Leave a bicycle in a place other than a bicycle rack when such is provided and there is a space available. (Ord. No. 42589-8, § 1, 4-25-89; Ord. No. 62690-8, § 8, 6-26-90) Sec. 15-8. Prohibited uses of parks. No person in a park shall: (1) Distribution or display. Post, paint, affix, distribute, handout, deliver, place, cast or leave about any bill, billboard, placard, ticket, handbill, circular or advertisement; display any flag, banner, transparency, target, sign, placard or any other matter for advertising or promotional purposes; operate any musical instrument for advertising or promotional purposes or for the purpose of attracting attention to any exhibit, show, performance or other display unless expressly authorized through permit by the Director pursuant to section 15-11(3). (2) Contributions. Solicit contributions for any purpose. (3) Bathing and swimming. a. Designated areas. Swim, bathe, wade in any waters or waterways in any park, except in such waters and in such places as are provided therefore, and in compliance with such requirements as are herein set forth or may be hereinafter adopted. Nor shall any person frequent any waters or places customarily designated for the purpose of swimming or bathing or congregate thereat when such activity is prohibited by the Director upon a finding that such use of the waters would be dangerous to public health, safety or welfare. b. Certain hours. Use or remain upon any waters or places designated for the purpose of swimming or bathing, except during such hours of the day as shall be designated by the Director for such purposes for each individual area. 8 c. Bath houses. Dress or undress in any vehicle, toilet or other place, except in such bathing houses or structures as may be provided for that purpose. (4) Boating. a. Designated areas. Operate or occupy any boat, raft or other watercraft, whether motor powered or not, upon any waters except at places designated for boating by the Director. Such activity shall be in accordance with applicable regulations adopted by the department. b. Operation of boats. Navigate, operate, direct or handle any boat in violation of federal, state or local laws pertaining to the operation of boats. c. Prohibition during closing hours. Launch, dock, operate or remain on or in any boat of any kind on any waters during the closed hours or except during such hours as shall be designated by the Director for such purpose. (5) Fishing. a. Commercial fishing. Commercial fishing, buying or selling of fish caught in any park waters is forbidden. b. Designated areas. Fish in any park waters, whether by the use of hook-and-line, net trap, spear, gig or other device, except in such waters thereof as have been designated by the Director for that use and under such regulations and restrictions as have been prescribed by said director. (6) Hunting and firearms. Hunt, trap or pursue wildlife at any time. Trapping may be authorized, by permit, when it is deemed by the Director that said activity is in the best interest of public health, safety and/or welfare. No person shall within a park use, carry or possess firearms, ammunition or combinations thereof, as expressly prohibited by statute, or air rifles, spring guns, pellet guns, paintball guns, bow and arrows, slings or any other forms of weapons potentially dangerous to wildlife and to human safety or any instrument that can be loaded with and fire blank cartridges, or any kind of trapping device. Shooting into park areas from beyond park property boundaries is forbidden. The Director may permit authorization for the use of a firearm or other potentially dangerous instrument, to be used in a park for a special event or county managed activity. (7) Picnic areas and use. 9 a. Regulated. Picnic in a place other than those designated for that purpose. Park attendants shall have the authority to regulate picnic activities in such areas when necessary to prevent congestion and to secure the maximum use for the comfort and convenience of all. No visitor shall fail to comply with any directions given by park attendants to achieve this end. b. Availability. Fail to observe the policy that use of the individual fireplaces as well as tables and benches shall follow the rule of "first come, first served." c. Duty of picnicker. Leave a picnic area before the fire is completely extinguished and before all trash in the nature of boxes, papers, cans, bottles, garbage and other refuse is placed in the disposal receptacles where provided. If no such trash receptacles are available, all refuse and trash shall be carried away from the park area by the picnicker to be properly disposed of elsewhere. d. Nonexclusive. Use any portion of the park areas or of any of the buildings or structures therein without a permit issued by the director, for the purpose of holding activities to the exclusion of other persons, nor shall any person use such area and facilities for an unreasonable time if the facilities are crowded. e. Reservations. Reservations for shelters only may be obtained by paying a fee, as determined by the Department of Parks, Recreation and Tourism for exclusive use during said time period. Permits will be issued upon payment of fee and must be in the possession of users to be valid. No person or group occupying a shelter shall fail to relinquish the shelter to a party or group holding a reservation permit from the Department of Parks, Recreation and Tourism. (8) Athletic Fields. Use any Roanoke County owned or maintained ball field until first securing a field rental contract for field use from the Department. This requirement applies to all sanctioned or non-sanctioned teams or organized groups. Field rental contracts may cover league teams for a specific sport and may include multiple fields; however, copies of such contracts shall be in the possession of a responsible individual for each non-sanctioned team or organized group using any such ball field. (9) Camping. Set up tents, shacks or any other temporary shelter for the purpose of camping without a permit from the Director, During closed hours, no person shall leave any equipment, structure or vehicle to be used or that could be used for such purposes, such as a house trailer, camp trailer, camp wagon or the like. 10 (10) Games. Take part in or organize any recreational activity or the playing of any games, including but not limited to golf, except in areas set apart therefore. (11) Horseback riding. Ride, drive or lead a horse except on park drives or trails, as designated by the Director. Where permitted, horses shall be thoroughly broken and properly restrained, ridden with due care, and shall not be allowed to graze or go unattended, nor be hitched to any rock, tree and shrub. No hoofed animals will be allowed on turf areas. (12) Missiles and fireworks. Carry, shoot, fire, explode or throw any fireworks, firecrackers, rockets, torpedoes or missiles of any kind in any park without a permit from the Director. (13) Remote control planes. Operate a remote control plane, glider or motor propelled aircraft in any park without a permit from the Director. (14) Photography. Make still or moving pictures that involve the use of special settings, structures, lighting or apparatus, or the performance of a cast of persons, either amateur or professional, or the posing of professional models without prior written authorization by the Director; said written permission may be issued only when such activities will permit normal use of park facilities by other visitors. However, the provisions of this section do not in any way restrict the ordinary use of cameras by amateur photographers. (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-9. Meetings and concessions. No person shall: (1) Hold or take part in any public meeting or event, religious, political, charitable or otherwise, including picnic parties and entertainment for charitable or religious purposes, in any public park without first obtaining written permission from the Director. Such assemblages shall be conducted in a lawful and orderly manner and shall occupy such grounds and facilities as may be assigned to or reserved for them. (2) Sell or offer for sale any food, beverage, refreshment or any article or service whatsoever in any park except by concessionaires under contract with the County or by nonprofit, charitable or religious groups, authorized by permit from the Director. (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-10. Behavior. No person in any park shall: (1) Intoxication. Enter upon or be in or remain in a park while under the influence of alcoholic beverages or any controlled substance as defined by the Drug Control Act of the Code of Virginia. 11 (2) Taking a drink or tendering same. Take a drink of any alcoholic beverage or tender a drink thereof to any other person, whether accepted or not, except as permitted by Section 4.1-308C of 'the Code of Virginia, 1950, as amended. (3) Domestic animals. Be responsible for the entry of a dog or other domestic animal into a park unless carried, led by a chain, strap or rope, or kept in a wagon, automobile or other vehicle by chain, rope or strap. Dogs, cats or other domestic animals shall not be permitted to enter any lake, pond, fountain, swimming pool, stream, all special event areas and toi.irnaments, ball fields or food and beverage concession area within any park or recreation area. Service dogs shall be excluded from the provisions of this regulation. All domestic animal waste must be disposed of in a proper mariner (i.e. scooper or plastic baggie) by owner. No non-working animal or pet shall be allowed at Special Events in Roanoke County parks. Non-working animals or pets include, but are not limited to, dogs, cats, horses, reptiles or other animals that are present at a Special Event other than for the express purpose of assisting an individual with a disability. Also excluded are those animals or pets which are an attraction and/or a part of the special event. (4) Fires. Build or attempt to build a fire except in such areas and under such regulations as may be designated by the Director. No person shall drop, or throw or otherwise scatter lighted matches, burning cigarettes, cigars, tobacco paper or other inflammable material within any park area, or on any highway, road or street abutting or contiguous thereto. (5) Closed areas. Enter an area posted as "Closed to the Public" or "No Trespassing or otherwise "closed" in accordance with Sec. 15-11(2) of this ordinance." No person shall use or abet the use of any area in violation of posted notices. (6) Going onto ice. Go onto ice on any of the waters except such areas designated as skating areas and posted as such. (7) Disorderly conduct and disturbing the peace. Cause inconvenience, annoyance, or alarm to another by doing any of the following: a. Engaging in fighting, in threatening harm to persons or property or in violent or turbulent behavior; b. Making unreasonable noise or offensively coarse utterance, gesture or display, or communicating unwarranted and grossly abusive language to any person; 12 c. Insulting, taunting, or challenging another under circumstances in which such conduct is likely to provoke a violent response; d. Hindering or preventing the movement of persons on a public street, road or rgght-of-way, or to, from, within or upon public property, so as to interfere with the rights of others and by any act which serves no lawful and reasonable purpose of the offender. e. Creating a condition which is physically offensive to persons or which presents a risk of physical harm to persons or property, by any act which serves no lawful or reasonable purpose of the offender. (8) Exhibit permits. Fail to produce and exhibit any permits from the Director upon request of any police officer or park attendant who shall request to inspect the same. (9) Interference with permittees. Disturb or interfere unreasonably with any person or party occupying any area, or participating in any activity, permitted by a permit. (Ord. No. 42589-8, § 1, 4-25-89; Ord. No. 62690-8, § 8, 6-26-90) Sec. 15-11. Park operating policy. (1) Hours. Parks shall be open to the public every day of the year from 6:00 a.m. to 'h hour before dark, except park facilities with outdoor lighting or special hours of operation which shall be posted thereon. Special written permission from the Director is required for any persons to remain in any park area outside regular open hours. (2) Closed areas. Any section of any park may be declared closed to the public by the Director at any time or for any interval of time, either temporarily or at regular and stated intervals and either entirely or merely to certain uses, as the Director shall Find reasonably necessary. (3) Permit. A permit shall be obtained from the Director before participating in a park activity prohibited by these rules: a. Application. A person seeking issuance of a permit hereunder shall file an application with the Director. The application shall state: The name and address of the applicant; the name and address of the person, persons, corporation or association sponsoring the activity, if any; the name, address and effective contact information fora responsible individual for such perrriit; the day and hours for which the permit is desired; an estimate of the anticipated attendance; any other information 13 which the Director shall find reasonably necessary to a fair determination as to whether a permit should be issued hereunder. b. Standards of issuance. The Director may issue a permit hereunder when he finds: That the proposed activity or use of the park will not unreasonably interfere or detract from the general public enjoyment of the park; that the proposed activity and use will not unreasonably interfere with or detract from the promotion of public health, welfare, safety or recreation; that the proposed activity or use is not reasonably anticipated to incite violence, crime or disorderly conduct; that the proposed activity will not entail unusual, extraordinary or burdensome expense or allocation of manpower resources by the Roanoke County Police Department or other operation by the County; that the facilities desired have not been reserved for other use at the day and hour required in the application. c. Appeal. Within seven (7) days after receipt of an application, the Director shall either issue a permit or apprise an applicant in writing of his reasons for refusing a permit. Any aggrieved person shall have the right to appeal in writing within five (5) days to the County Administrator, or his designee, who shall consider the application under the standards set forth in subsection b. hereof and sustain or overrule the Director's decision within fifteen (15) days. The decision of the County Administrator, or his desggnee, shall be final. d. Effect of permit. A permittee shall be bound by all park rules and regulations and all applicable ordinances fully as though the same were inserted in said permits. e. Liability of permittee. The person or persons to whom a permit is issued shall be liable for any loss, damage or injuries sustained by any person whatsoever, by reason of the negligence of the person or persons to whom such permits shall have been issued and shall indemnify and hold the County, its officers, employees and agents harmless from any claim, judgment or award for damages or other legal relief of any nature whether as a result of legal or administrative action. f. Revocation. The Director shall have the authority to revoke, or modify, a permit upon finding a violation of any rule or ordinance, or upon good cause shown. Reasonable efforts shall be made by the department to promptly notify the holder of the revoked perrriit of the Director's actions. (Ord. No. 42589-8, § 1, 4-25-89; Ord. No. 62690-8, § 8, 6-26-90) Sec. 15-12. Fines and penalties. 14 (1) Unless a more severe punishment is specifically provided for under state law which shall then be applicable to a violation of this chapter, a violation of any provision of this chapter shall constitute a Class 4 misdemeanor; provided that nothing herein contained shall limit the authority of the coi.irt to order restitution for the benefit of the county as a result of any damage or abuse to property subject to this chapter. (2) That any provision of the Roanoke County Code not specifically amended or repealed above shall remain in full force and effect as adopted. (3) That this ordinance shall be in full force and effect from and after its passage. 15 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS"fRATfION CENTER ON TUESDAY, MARCH 25, 2008 RESOLUTION CER"fIFYING 'fHE CLOSED MEET"ING WAS HELD IN CONFORMITY WITH "fHE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Drily public business matters lawfully exempted From open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ACTION NO. ITEM NO. ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: March 25, 2008 Request to approve a resolution authorizing the execution of an agreement between Roanoke County and the City of Salem relocating portions of the boundary line between said governmental entities along Wayburn Drive, and authorizing that certain other actions relating to such boundary line adjustment be taken as provided by law Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: ~ r~ + t ^` ~~~ V SUMMARY OF INFORMATION: This resolution authorizes the Chairman of the Board of Supervisors to execute on behalf of the County an agreement to relocate portions of the boundary line between Roanoke County and the City of Salem. 'fhe County Attorney's office has reviewed the Boundary Line Adjustment Agreement and the Petition to Relocate the boundary line between Roanoke County and the City of Salem for submission to the Circuit Court. A preliminary plat has been prepared by Thornpson & Litton dated 16 January 2008, and the required public notice has been prepared. The procedure followed is established in Article 2, Chapter 31, and Title 15.2 of the 1950 Code of Virginia, as amended. The corporate boundary line between Roanoke County and the City of Salem will be adjusted as follows: A parcel of real estate owned by Jerry Barnes and Associates, Inc., known as Roanoke County Tax Map No. 46.07-1-2 (containing 0.138 acres) shall be combined with parcels of real estate owned by Jerry Barnes and Associates, Inc. (City of Salem Tax Map No. 31-2-1.1 containing 0.334 acres and Tax Map No. 31-2-1 containing 0.197 acres) said combined parcels will be included within the corporate boundary of the City of Salem. (See Exhibit A for map.) The preliminary plat showing the proposed boundary line adjustment is incorporated by reference into the resolution of the Board of Supervisors and will be filed with the petition to relocate with the Circuit Court. The plat is attached to this report as Exhibit A. The new line is highlighted in yellow; the old line is highlighted in blue. The County Zoning Administrator has reviewed this proposed boundary line adjustment and based upon surrounding land uses, topography, access options, and current use of these parcels he supports the transfers as proposed. FISCAL IMPACT: There would be minimal irripact upon total assessments and revenues as a result of this action. STAFF RECOMMENDATION: Staff recommends that the Board favorably consider the adoption of the proposed resolution. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2008 RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN ROANOKE COUNTY AND THE CITY OF SALEM RELOCATING PORTIONS OF THE BOUNDARY LINE BETWEEN SAID GOVERNMENTAL ENTITIES, AND AUTHORIZING THAT CERTAIN OTHER ACTIONS RELATING TO SUCH BOUNDARY LINE ADJUSTMENT BE TAKEN AS PROVIDED BY LAW WHEREAS, pursuant to the provisions of Article 2, Chapter 31, Title 15.2 of the 1950 Code of Virginia, as amended, the governing bodies of Roanoke County and the City of Salem wish to petition the Circuit Court for approval to relocate portions of the boundary line between the two jurisdictions; and WHEREAS, the relocation the boundary line of such governmental entities in the areas proposed will permit more effective and efficient delivery of municipal services and promote the public health, safety, and welfare; and WHEREAS, Roanoke County and the City of Salem have agreed to the boundary relocation by action of their respective governing bodies. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that: 1. The Chairman of the Board of Supervisors is hereby authorized to execute an agreement between Roanoke County and the City of Salem, on a form approved by the County Attorney, establishing a new boundary line at certain points between said jurisdictions, as more particularly shown on a preliminary plat prepared by Thompson & Litton, dated 16 January 2008, which is incorporated by reference herein (Exhibit A). 2. The boundary line set forth in said agreement is described as set out in the Notice of Public Hearing (Exhibit B) which was published as required by §15.2-3107 of the 1950 Code of Virginia, as amended. 3. Upon approval of the execution of the agreement between the governing bodies, the County Attorney is authorized to petition the Circuit Court of one of the affected jurisdictions to relocate the boundary line in accordance with the plats and the agreement. 4. Upon entry of an order by the Circuit Court establishing the new boundary line, certified copy of such order will be forwarded to the Secretary of the Commonwealth. 5. The County Adrriiriistrator and County Attorney are authorized to take, or cause to be taken, such other actions, and to execute other documents as may be required by law to effect the change in the boundary line as set forth herein. 6. The Clerk to the Board of Supervisors is directed to forward an attested copy of this resolution to the Clerk to the City Council of the City of Salem, Virginia. 2 c.an~a ~F~a~ tf 2i 2 .~-; , -~,n : ~, : , „~~„ . d ~ .~, ~~ , ~ ,.. .., ~ ., EXHIBIT A 50 25 0 50 100 150 N/F SCALE IN FEET Church Of Jesus Chnst .~ Of Latter Day Saints ~~ O ~'o Tax Map 46.07-01-Oi.00-0000 Vo •B ^°° F . D.B. 891, Pg. 347 o~ ~'9i^°a`~~'~9 y~ Existing o A ~' 4~ Tax Parcel 46.07-01.00-02.00-0000 ~° `° ~~'~ Jerry Barnes & Associates, Inc. -~ ` Area=~}.~28 AGfes ~ Mon (Roanoke County) a Fnd ~ Instrument # 070001649 ~ N X01 ` (Hatched Area) 1 R W 1l ~ ~ a~ r w~ ^ P~~• ~~ Rod ~ r ~ r ~„ ~G \ ~ Fnd waybum Drive (50'1 R/'N) ~ `~~o`\oo Mon Rod 117.61' =Rod {~ W ~` Fnd ~ n (Total) ,Fnd Rod ~'` ~' ~ E -~'~ 63'50'00° E, Fnd ~~ / Rod h 34.93' 40 O/ ;g2:6. '''~ '~ ~ .~••-- 160A0 ~° ~ Found GZ Rod „;~:.,: ;; ; ;-~~; •.~~; o0 7 ®284' Fnd z A :s;;;;~%~;.%",;~/%,~~, o 0 (Arc) ~ ~~ '''~ ';~:•~~ E N Rod ~ .'~''k ; ; , '' : ° Proposed New p Fnd o ~' tc`..`-'~'%%'.;,~~ A " ~ _ ~ Rod v - ~,1, fs . ~~ j% , , ~ Corporafwn •~ Q, o °" a~~ ~o ~F; .,;'~ '~ Line _ a ti~ Fnd ~~' '3 09~, ';-; ;- ~" (Points 10, Q) > d / \ ad `~' o°^ Prapasad o O°r~a'~ '~; ' ~ ~ d' ~ Found '` Tax Parcel 41 2)f.f o ~ ~js~';'. Rod ~ o ~ h° ®213.01' - ~ Proposed ~y Found Q ~ (Within Heavy Lines) ,_-.,... Tax Parcel 31(2)1 '~' ®100' ~ m oca ~ ~ Area=0.197 Acres ®~ ® L v Rod ~ (Within Heavy Lines) N 0 m ~~ Fnd 139.42' 105.95' j Fnd I o ~~ 3 S 72'23 48 W - Redd 245.37'(Total) ~~ ®72.71' ~ o Paved Drive ec N/F o0 1 ~~ ' ~°'~co Bobby P. & Esther M. Crosier ~ of` o ~ ~`'~ ~ Tax Map 31(2)2 City Of Salem `} ~o~ - ~~y 0o Instrument ~ 070004476 , °~ a o P.B. 12, Pg. 2, Slide 199 ~ o~° Rod ~ -~` - - ---- - Rod Fnd ~ho - "~ _ 'o--- - ~ ~- - - = Rod Found - - - - -- - Fnd 0o i ~o• Axle Fnd Curve Tab le Curve Len h Radius Tq ent Chord l3earin Delta C1 37.79 80.00 19.25 37.44 N21'31'58"E 2703'44" C2 40.17 80.00 20.52 39.75 N49'26'57"E 28'46'14" 0 o ` N_ ~ c Rod ° Fnd City Of Salem Tax Parcels 31(2)1 & 1.1; Instrument # 070001649; P.B. 12, Pg. 2 -Slide 199 ~,~~ '__' s s ' CHF I o ora s rna~cr No. 9076-005 Corporation Line =~~~ ~` °"'~ Exhibit THOMPSO,Jak L1T70N _ ~2X UMwaky P k D.he 20 Mar 08 5"" "°° Radford. VF,Ida 21111 a ~' EXHI~::'! ~T~O!')E'~C'~ OF ~~2~~'~S~~O'U - : -.~A.TIONS -~ TO R'~O1V~ ~~' MAY ~ ' , ~"ursuazzt to Se s 1S."~-3't0~: el 5eci..e ~9~{J bode a~Virginia; as as~enc~ed the,$bard of Su~ezvi~s noke County, on. Tuesda}~, ~vla~ch 25', X008, at 7.:00 p.m. in. tt~e RQaz~ke County ~ ~oi~Center, $oarc~ l•~I~eting Rodin, 504 B€zn~rd brit-e, 4 Roazaoke, Virginia; and ~t#ze pity Council of the City of Salem f on Ivlarcli `24, ~QOS; at.~:3~~', p.m. In ~e Council Chambers, City Hall, l~ 14 N. Broad Streef, Salem, Virginia, wi° consider adoption of an agreementC authorizizag the relocation ~f portions of the boundary line lietvveen the~tvvo jnris~ `~ ons. ~e ~ou,~dary _ln, f d~sc>rib~d ~s faltaws. A parcel, o#~ read estate~yvx~ed by Jeri l~aznes and Associates, ,Inc., Roanoke Coaanty Taa map I'~o`~46.0~- d .,12 acres sl~a~,~~ parcels of reat estate also o~d b' ~vlap I~l~. ~7-2-1. ~ containr~~ 0.334 ~o~ 3~1-- said. cat~bi~ed' p~z-cels tall be nclzrded within fhe corpa~ate boundary of`the A copy of the proposed agreement. be~~~een the. City of Salern and S+~ap 3~i~2'-1.I aid 31-2-1 (City of ~alern) and ~`ax m~,~ 4f.~7-I-~ ~Rda~cik or ~~eny ~3ame~ antl .~~socia~s, ~iYC. dated I'vf~arclt 1Q, ~008pr~~~.roc~ icy '~h~ 1tto~, cad be vi~y~~ect ag-the Clerk's Office a~"the '~oanoke Coxrnty hoard of Sz~psr~isoz-s located' at ~2Q~ l3~rzTard Drive, Roatzoke, Virginia and af. tl~e ~~er~C's Office of the Salem City ~o~ncil.~t (,;it5- ~1~na~er'S ~~fzce, City H I4 , ~rr~ad street, ~-~~, Vitgirt~,, du~itz no srness IaQU~~_ ~nanoke and a, survey entitled City of Sa~e~m,, Jerry Bames and.Asso~iate "~~ ax St~~he-z I~'' ~~ost. Roanoke Ci~€y;Atlorney. 'Please ~ublis~ Vin: ~aFCI~ ~~~4, 200$'' I~rcH ~ l ~,, X008 ,', I~oy'V' 'fir ash. ~l3'~. 7efferson Street, ~5u~~e' 9'1 Raanczk~„~?A. ~40'll ~,(~4~~ ~3~#.2-~'72~ ext 30$ .~~~. ~?~:5-~58a :~au~ ~vI_, Mahoney 'l2oanvl~e, ~4uzxty~AttoFtzey ACTION NO. ITEM NO. (~-~ AT A REGULAR MEETING OF "fHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 25, 2008 AGENDA ITEM: Request to adopt the updated Roanoke County Parks, Recreation & Tourism's "Community Use Manual for Sports Organizations and Community Users" SUBMITTED BY: Pete Haislip, Director of Parks, Recreation and Tourism Presented by, Mark Courtright, Assistant Director of Parks APPROVED BY: Daniel R. O'Donnell Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~, (~ ~ ~ SUMMARY OF INFORMATION: As our parks and recreation system continues to grow and develop, it has become necessary to periodically review and update the "Community Use Manual for Sports Organizations and Community Users" approximately every five years. "fhe staff of the Parks, Recreation and Tourism Department has undertaken a review and update to the Community Use Manual. We have provided an additional attachment of the outline of the major changes that appears in this update to the Community Use Manual as well as a copy of the Community Use Manual. This update incorporates new policy as it relates to general liability insurance requirements, background screening for coaches, participant age clarifications, school attendance requirements, out of season programs and the establishment of the Youth Athletic Suspension Appeals Committee. The Community Use Manual has been approved by the Parks, Recreation & Tourism Advisory Commission as well as the Presidents of the Recreation Clubs. FISCAL IMPACT: None ALTERNATIVES: Alternative 1: Approve the adoption of the "Community Use Manual for Sports Organizations and Community Users" as presented. Alternative 2: Do not approve the adoption of the "Community Use Manual for Sports Organizations and Community Users" as presented. STAFF RECOMMENDATION: Staff recommends alternative 1, approve the adoption of the "Community Use Manual for Sports Organizations and Community Users" as presented. Major Policies Changes in Revised Community Use Manual Item #1 -Insurance (see page 6, Section C #1.) -All Recreation Clubs must provide annually a certificate of general liability insurance for $1,000,000 listing the County of Roanoke Board of Supervisors as additionally insured. This policy should cover the actions of the organization's board of directors, coaches, volunteers, officers and concession stands. Change -Recreation Clubs will no longer have the option to decline general liability insurance and sign a waiver releasing Roanoke County from liability. Item #2 -Background Screening (see page 8, #9.) -The Head Coach and Head Assistant Coach are required to be screened through Roanoke County's Criminal History Background Check. Only coaches who successfully complete the screening will be allowed to coach in a County sponsored youth league. Change -Recreation Clubs will be required to screen its coaches through Roanoke County's Youth Coaches Screening Program. Only coaches who successfully complete the screening will be allowed to coach. Item #3 -Age (see page 9, Section A #1.) -The eligibility age for participation in youth sports shall be a minimum of 6 and a maximum of 18 years of age and enrolled in high school except for youth basketball which the minimum age is 7. The cut-off date to establish the age of the child is on or before September 30th of the current year. Roanoke County will honor an alternate cut-off date established by the sports sanctioning organizations if that date does not expand the age brackets or increase the age eligibility established by Roanoke County Parks, Recreation and Tourism. Change -The cut-off date to establish age will change from October 1St to September 30t" to fall in line with dates established by Roanoke County Public Schools. This will create continuity between the organizations. Item #4 - A Roanoke County Athlefic participant attends a County School that does not serve their legal residence. (see page 11, d.) The participant has the opportunity to play for either their home club or the club that serves the school the participant attends. Once a participant chooses to play with the Club that serves the school the child attends, they must do so for all sports offered by the Club. If the participant chooses to go back to their home club, they must stay with that club until they age out of the program. Recreation Clubs may choose not to take participants from outside their established boundaries if it conflicts with their sanctioning requirements. Example: Little League or Dixie Baseball. Change -Participants will be eligible to participate with either their home club or with the school the child attends. The Department feels that children should have the opportunity to play with their classmates regardless of geographic boundary lines. When investigating this proposed change, staff discovered the restrictions place on applicants who wish to switch school districts. These restrictions would eliminate the possibility of individuals switching schools for youth athletic participation. Major Policies Changes in Revised Community Use Manual Item #5 -Out of Season Programs (see page 17, #5.) -are any programs not played during its assigned sport season. Recreation Clubs are allowed to hold a six (6) week instructional program during the off-season if field space is available. Recreation Clubs are responsible for any direct cost associated with the program. No standings or formalized games will be played during this time. Change -The policy clarifies the County's position regarding out of season programs. Item #6 -Youth Athletic Suspension Appeals Committee (see page 18, 8a.) -Roanoke County has created an appeals process for any participant, spectator or coach who is suspended for more than 5 games. The Appeals Committee is made up of a minimum of three (3) to a maximum of five (5) Recreation Club Presidents who will make a recommendation to the Department Director regarding the suspension. Change -This policy addition puts in place a more formal process to handle the appeal of suspensions. DRAFT -March 79, 2008 Roanoke County Parks, Recreation & Tourism Department Community Use Manual For Sports Organizations And Community Users Purpose Roanoke County Parks, Recreation and Tourism encourages the community use of facilities for the recreational pursuits of its residents, businesses, and organizations. The purpose of this manual is to provide the Roanoke County community and staff with uniform administration of the process and equitable treatment of our customers. The Department is committed to providing assistance and reasonable accommodations for qualified individuals with disabilities to access services and programs offered by the department. In accordance with the Americans with Disabilities Act, Roanoke County Parks, Recreation, and Tourism shall ensure that services, programs, benefits and activities of the agency are accessible to qualified individuals with disabilities and that no individual, regardless of their disabilities, shall be discriminated against in the pursuit and enjoyment of services offered. Also, in accordance with the Americans with Disabilities Act, Roanoke County Parks, Recreation, and Tourism shall not allow community use of facilities by individuals, businesses, or organizations that discriminate against individuals with disabilities. Therefore, individuals using Roanoke County Parks, Recreation, & Tourism Department property shall make every reasonable effort to provide adaptations and accommodations for qualified individuals with disabilities. 1 DRAFT -March 79, 2008 I. Policy The use of athletic facilities, park pavilions, open space, and recreation centers will be encouraged for activities contributing to the development of individuals through skill development, social interaction and wholesome fun. The Department will coordinate and organize various sporting groups, events, instructional programs, and activities when sufficient interest has been expressed and resources are available to provide quality experiences for participants. Staff will solicit community feedback on issues relative to the service needed to carry out these programs and services. Facilities will generally be made available to the community and athletic organizations outside regularly scheduled activities or commitments of Roanoke County Parks, Recreation, and Tourism. The person(s) designated under Section II Authority must specifically approve the use of facilities by all organizations and citizens. Use of facilities by any organization will comply with Federal, State and County laws and regulations including licensing requirements. II. Authority - In accordance with the Apri125, 1989, Public Park Use Ordinance of the County of Roanoke, Ordinance # 42589-8, Chapter 15, Roanoke County Parks, Recreation, & Tourism has the authority to regulate the uses, procedures, and associated fees for the public use of all lands and facilities under its control. A. The Assistant Director of Parks and/or Recreation or their designee is authorized to approve the use of public parks, community centers and schools. B. The Coordinator of Special Events and Tourism is authorized to negotiate with individuals, businesses, and organizations for the development and implementation of major special events in County parks, centers, and school facilities. 2 DRAFT -March 79, 2008 III. Outdoor Facility Use Guidelines A. Priority of Scheduling -The order of priority for the use of Department grounds shall be as follows: 1. Roanoke County activities or events; 2. Sanctioned Organizations and Contractual Partners; 3. Roanoke County Public Schools 4. County based organizations or citizens 5. Non-county based organizations or citizens B. Facilities Available -The facilities found below maybe secured by citizens or users for community activities depending on the scope of request, maintenance programs and facilities available. Approved community activities may include, but are not limited to, games, practices, picnics, instructional programs, tournaments, festivals, clinics or concerts. Activities which do not fall into the above mentioned categories and appear to be of questionable motive will be referred to the department Director for review and decision. • Public Park Open Space • Picnic Shelters • Athletic Facilities • Equestrian Facilities • Tennis Courts C. Scheduling of Facilities -All organizations/persons requesting the use of County facilities must submit an application to the Department. Applications will be taken on a first come first serve basis beginning February 1St of the current year in the order of priority listed in Section III A of this Manual. No facility will be considered reserved until the application has been processed, approved and issued. Applications can be found in the Appendixes for the following: • Organized Athletic practices or games • Use of Equestrian Center • Use of Picnic Shelters • Hosting a Tournament • Organized Use of Tennis Courts • All other organized use D. Fees and Insurance Requirements for use of Facilities- The Department typically charges fees for those services and facilities not defined as a basic level of service by the Roanoke County Board of Supervisors. At the discretion of the Department, applicants for facility use may be required to submit a certificate of general liability insurance for $1,000,000 listing the County of Roanoke Board of Supervisors as additionally insured. DRAFT -March 19, 2008 E. Use Restrictions and General Guidelines -All permitted users are responsible for the guidelines set forth in the permit as well as all related policies and procedures found both below and in the Public Parks Ordinance. Failure to abide by the stated conditions may result in possible restrictions from further use and other penalties authorized by the Roanoke County Board of Supervisors. 1. Hours of Usage Parks, Recreation, & Tourism Outdoor Facilities: The hours of park use will normally be restricted to the period from 6:00 a.m. until '/z hour before dark, except park facilities with outdoor lighting or special hours of operation which shall be posted thereon. Special written permission from the director is required for any persons to remain in any park area outside regular open hours. School Facilities: For indoor facilities the hours of use will be from the dismissal of school or after the school athletic programs are completed until 10:00 p.m. For outdoor facilities the hours of use will be until sunset for unlighted areas and until 11:00 p.m. for lighted areas. 2. Grandfather Rights -Generally, groups requesting facilities that they have used in prior years will be given priority consideration in scheduling. However, no one group has sole ownership of a facility. When it is in the best interest of the public, the facility will be scheduled for another group. This does not apply to facilities that have been leased to organizations in the community. Where possible, community groups will be assigned facilities within the community's accepted boundaries. However, when a facility deficit exists in one area and a surplus in others, the surplus facilities can be reassigned to other areas. 3. Open Space -The Department will make every effort to provide space for spontaneous play in County Parks. These open space areas can be used on a first come, first serve basis. 4. Itinerant Food Concessions Permanent Food Concessions, Product Sales, and Vending Machines: The Director of the Department of Parks and Recreation shall approve all food and product sales on or in parks and Recreation Facilities. All requests shall be in writing to the Director and shall be received a minimum of three months prior to the date requested. Upon approval a special use permit will be issued after the department has received all associated fees. Concession operators -shall abide by the Roanoke County Park Ordinance, the Community Use Manual, The Roanoke County Health Department regulations, and any product contracts currently in force between the County of Roanoke and product vendors. 4 £?RAFT -March 19, 2008 5. Special Event Concessionaires, vendors, or crafters -Groups or individuals that request the use of park property for aprofit-making concession, program, or event shall make their request in writing to the Tourism and Event Coordinator. The fee for such use shall be negotiated according to scope, direct cost if any, and type of event. Approved vendors shall obtain all required permits, licenses, and inspections required to operate a business in Roanoke County and shall pay all associated fees and taxes. Concession fees are in addition to any rental fees established for the use of Roanoke County facilities. Organizers of non- sponsored events or activities are responsible for payment of concession fees and ensuring that permits and inspections are obtained. 6. Fundraising Activities - A detailed written request must be submitted for review on a Special Use Request form to the Tourism and Event Coordinator for outdoor facilities or the Assistant Director of Recreation for indoor facilities at least 30 working days prior to the requested date of the program. Upon approval the group will receive a permit for use. Approved groups may not restrict public access to a County Park or facility in return for an entry fee, without prior approval of the Department. If approved, the sponsoring organization will be responsible for all direct expenses to be paid in full at least ten days after the program date. 7. Picnic Shelters -Shelters are available on a first come, first serve basis at no charge, unless the shelter has been specifically reserved. Reservations will be accepted on a first come, first serve basis beginning the first working day in February for the season which runs from April 1 through October 31 of each year. Call (540) 387-6078 to reserve a shelter. Reservations require payment of a rental fee. The Department of Parks and Recreation may assess additional fees for direct costs of services provided. Upon confirmation, a receipt and park reservation permit will be forwarded to the group's contact person. Refunds of reservation fees will not be provided; however, rescheduling is allowed. No shelters will be considered reserved until the application is processed and approved. 5 DRAFT -March 19, 2008 IV. Recreation Clubs Guidelines for Youth Sports A. Recreation Club Overview -Roanoke County Parks, Recreation and Tourism sanctions community organizations to provide Roanoke County sponsored athletic leagues. These organizations are authorized to provide team sports for Roanoke County citizens in partnership with Parks, Recreation and Tourism and are responsible for managing their programs in accordance with the policies and guidelines outlined in this manual. B. Forming New Recreation Clubs -The first step to request sanctioning is to meet with the Director of the department to discuss the scope of the request. The request shall include a complete description of the proposed program, number of participants anticipated, number and type of facilities requested, cost and how the program will be funded. Roanoke County Parks, Recreation and Tourism shall not sanction or approve the use of County resources or facilities by clubs or organizations, which will duplicate existing services already being provided by the Department, area recreation clubs, or the community. If a request is denied appeals shall be submitted to the Roanoke County Parks, Recreation and Tourism Advisory Commission. C. Yearly Requirements of Recreation Clubs - In order for an organization to be sanctioned by Roanoke County it must meet the requirements listed below. 1. Insurance- All Recreation Clubs must provide annually a certificate of general liability insurance for $1,000,000 listing the County of Roanoke Board of Supervisors as additionally insured. This policy should cover the actions of the organization's board of directors, coaches, volunteers, and officers. 2. Board and Bylaws - A copy of the organization's bylaws, current officer list and contact information must be provided to Roanoke County Parks, Recreation and Tourism. 3. Sanction Renewal -Each year by March 1st clubs and organizations shall present documentation verifying that their status or purpose has not changed from that given originally to obtain sanctioning. They shall provide copies of any documents that have changed, such as bylaws, constitution, certificates of insurance, and officers. D. Responsibilities of Sanctioned Recreation Clubs 1. Policies and Procedures -Clubs must follow and enforce all policies and procedures outlined in the Community Use Manual. 2. Facility Use Permits -Sanctioned recreation club shall coordinate facility needs with Roanoke County Parks, Recreation and Tourism prior to each season through a special field use application process. This process will include 6 DRAFT -March T 9, 2008 communicating the number and size of facilities requested based upon the anticipated number of teams, divisions and leagues that will be playing. This should be done no less than 60 working days prior to the date of use for seasonal team scheduling and no less than 10 working days for occasional use. Sanctioned youth athletic teams or recreation clubs will not be charged a participation fee by the Roanoke County Parks, Recreation, & Tourism Department for participation in league play. A facility use permit will be assigned for each sport during the authorized sport season. 3. Scheduling - In order to provide for maximum flexibility and to ensure the most efficient use of facilities, the Recreation Clubs are authorized to assign facilities in a manner that best meets the needs of their program. When disputes regarding scheduling arise, the Department has the ultimate authority to decide the scheduling of practice and game schedules. 4. Meetings - A club representative is required to attend all meetings needed to coordinate programs with Roanoke County Parks, Recreation and Tourism. 5. Change of Service Levels -Clubs shall request permission from Roanoke County Parks, Recreation and Tourism in writing at least 12 weeks in advance of the season to change service levels of the leagues, the club's organizational status, or increase services which have an impact on Roanoke County Parks, Recreation and Tourism's facilities and budget. If approved by the Department the club will be responsible for all operational expenses until such time as funding is received in the general fund budget. Roanoke County is not responsible for costs associated with unapproved changes. 6. Subleasing - No organization may sponsor or sub-lease a program or facility to any other organization. 7. Athletic Facility Concessions -permits to operate concession stands and product sales on Roanoke County property are awarded to County sanctioned Recreation Clubs at sites within the organization's accepted boundaries with the express purpose of allowing the clubs to generate income to support the leagues and make athletic facility improvements. The approved operators are responsible for operating within the accepted Health Department and Building Code restrictions, obtaining all necessary permits and liability insurance, and equipping the concession. The County covers the reasonable utility cost and general maintenance of the building for sanctioned youth athletic clubs, but does not manage or control the concession operations in any way nor is the county liable for the operation. Generally, groups requesting concession rights that they have held in prior years will be given priority consideration in award of the concession operation at that facility. When multiple clubs share the concession operation, they must split the expenses and profits equitably. Recreation Clubs can not hire or subcontract for concession vendors under this agreement without the approval of the Department. 7 DRAFT -March 99, 2008 8. Coach Selections -Recreation Clubs are responsible for the selection of all coaches. The process for coach selection should be fair and just. 9. Coaches Background Screening -The Head Coach and Head Assistant Coach are required to be screened through Roanoke County's Criminal History Background Check. 10. Interlocking -Teams formed from residents outside the boundaries of Roanoke County may interlock with Roanoke County leagues under the following conditions if the Interlocking department/organization: • Is supported by a local government. • Will not impact facility or resource capacity. • Request to interlock is received one month before the season starts. • Provides a home field in their jurisdiction for home games. • Covers all direct cost. The Department reserves the right to deny interlocking if it is not in the best interest of the program and participants. 11. Special Use of Facilities -All activities which require the use of Roanoke County facilities that are not in the scope of regular season practice and play will be required to submit a Special Use Application. 12. Fees -Recreation Clubs may charge a participant registration fee to recover their costs for the program. 13. Signage -Recreation Clubs shall obtain all appropriate approval(s) and/or permit(s) and meet the established standards as required by the Roanoke County Park Ordinance and Roanoke County Planning and Zoning Sign Ordinance prior to any public display or advertising on Roanoke County property. Request for Signage by recreation clubs on School board owned property would have to have approval by the Roanoke County School Board and Parks and Recreation. Specific guidelines can be found in the Appendix. The purpose of this policy is to define standards that allow Roanoke County approved and sanctioned recreation clubs the opportunity to erect sponsorship banners or advertising signboards in public parks without impacting park aesthetics or visitations by the general public. 8 DRAFT -March 19, 2008 V. Athletic Program and Participation Standards A. Eligibility 1. Age -The eligibility age for participation in youth sports shall be a minimum of 6 and a maximum of 18 years of age and enrolled in high school except for youth basketball which the minimum age is 7. The cut-off date to establish the age of the child is on or before September 30th of the current year. Roanoke County will honor an alternate cut-off date established by the sports sanctioning organizations if that date does not expand the age brackets or increase the age eligibility established by Roanoke County Parks, Recreation and Tourism. 2. Residency -Players on youth athletic teams sanctioned by the Department shall be Roanoke County residents. The official address used to determine residency is the current address of the child's legal guardian at the time of registration. Non County Residents who attend a Roanoke County Public School may be eligible to participate with the Sanctioned Recreation that serves the school the child attends if the Recreation Club has space available and it does not conflict the requirements of their sanctioning organization. All non-county players will be required to purchase anon-resident participation pass annually through the Parks, Recreation and Tourism Department and can not begin practice or play until the permit has been approved and issued by the Department. Non-County Resident Participants must play with the Recreation Club that serves the school the child attends. 3. Recreation Club Boundary's- Participants must play with the Recreation Club that serves their legal residence. Recreation Club boundaries are determined by elementary school attendance zones and can be found below. School Football Cheer Soccer Basketball Baseball Softball Back Creek CSRF CSRF VAFC CSRF *CSN or CSA SCSL Bent Mtn CSRF CSRF VAFC CSRF *CSN or CSA SCSL Burlington NRRC NRRC NRRC NRRC NRRC NRRC Bonsack VYB VYB VYB VYB VYB VYB Cave Spring HVYSA HVYSA VAFC HVYSA *CSN or CSA SCSL Cleazbrook CSRF CSRF VAFC CSRF *CSN or CSA SCSL Fort Lewis GYB GYB GYB GYB GYB GYB Glen Cove NRRC NRRC NRRC NRRC NRRC NRRC Glenvaz GYB GYB GYB GYB GYB GYB Green Vailey HVYSA HVYSA VAFC HVYSA *CSN or CSA SCSL H. L. Horn VYB VYB VYB VYB VYB VYB Mason's Cove GYB MCRC MCRC MCRC MCRC MCRC Mt. Pleasant VYB MPRC MPRC MPRC MPRC MPRC Mtn View NRRC NRRC NRRC NRRC NRRC NRRC Oak Grove HVYSA HVYSA VAFC HVYSA *CSN or CSA SCSL Penn Forest CSRF CSRF VAFC CSRF *CSN or CSA SCSL W.E. Cundiff VYB VYB VYB VYB VYB VYB 9 DRAFT -March 19, 2008 *CSN and CSA boundaries are based on geographic boundaries and can be found by contacting the club. Cave Spring Recreation Foundation (CSRF) Cave Spring National Little League (CSN) Mason Cove Recreation Club (MCRC) North Roanoke Recreation Club (NRRC) Vinton Youth Booster Club (VYB) South County Softball League (SCSL) Cave Spring American Little League (CSA) Glenvar Youth Booster Club (GYB) Mount Pleasant Recreation Club (MPRC) Valley Athletic Football Club (VAFC) Hidden Valley Youth Sports (HVYSA) Boundary Line Exceptions -Youth sports participants must play for their home Recreation Club unless they meet one of the criteria listed below. The exceptions not listed in this policy will be dealt with on an individual basis with the best interest of the County's program. Any participant found to be playing in an incorrect boundary will be subject to disciplinary action which may include removal of participant from the program. a. The home club does not sponsor a specific sport (Major, minor, A and B leagues are not considered separate sports). In this case the player will be required to register with the club that serves the County High School the child should attend based on their official address at the time of registration. If the participant's home club and the club that serves their High School do not offer the sport, the player will be considered a free agent and be allowed to play with any of Roanoke County's Recreation Clubs. If a participant plays in anout-of-boundary club for a sport, they may stay in that club until they age out of that sport, or choose to go back to the home club if that sport is offered in the future. If the participant chooses to go back they must stay with that club until they age out of the program. If the participant skips a year in the out-of-boundary club, they must return to their home club if the sport is now available. Recreation Clubs in other areas may choose not to take players if it conflicts with their bylaws or space is not available. The player will be required to return to their home club for sports that are offered. b. The home club does not have enough players to form a team (Major, minor, A and B leagues are not considered separate teams). The players who have registered with the home club will be required to play with the club that serves the High School the child should attend based on their official address at the time of registration. If the participant's home club and the club that serves their County High School do not have enough players to form a team, the player will be considered a free agent and be allowed to play with any of Roanoke County's Recreation Clubs. If a participant plays for an out-of-boundary team for a sport their home club does have sufficient numbers for, they may stay in that club until they age out of that sport, or choose to go back to the home club if that sport is offered in the future. If the participant chooses to go back they must stay with that club until they age out of the program. If the participant skips a 10 DRAFT -March 19, 2008 year in the out-of-boundary club, they must return to their home club if the sport is now available. Recreation Clubs in other areas may choose not to take players if it conflicts with their bylaws or space is not available. c. A participant moves out of the County or boundary after registration. The participant may continue to play on that team for that season only. They will then need to sign up with the locality or club that serves there new address for all future sports. Participants who were registered on teams prior to the original adoption of this policy (August 2002) will be allowed to age out with the club in all sports he/she previously played. If the participant skips a year in the out-of-boundary club, they must then go to the new club if the sport is available. d. A county residents attends a school located in Roanoke County that does not serve their legal residence. The participant has the choice to play for either their home club or the club(s) that serves the school the participant attends. Once a participant chooses a club, they must do so for all sports offered by the Club. If the participant chooses to go back to his home club, they must stay with that club until they age out of the program. Recreation Clubs may choose not to take participants from outside their established boundaries if it conflicts with their sanctioning requirements. Example: Little League or Dixie Baseball 4. Multi Sport Participation - No participant may participate in more than one Parks, Recreation and Tourism sanctioned sport in the same season. B. Adult Athletic Eligibility Guidelines 1. Ages- The eligibility age for participation in adult sports shall be a minimum of 16 years of age for softball and 18 for basketball. 2. Residency -There will be open registration for adult athletic teams; however, if resources become limited, priority will be given to Roanoke County residents and County-based industrial teams. 3. Fees -Sanctioned adult athletic teams will pay a participation fee, established by Roanoke County Parks, Recreation, and Tourism. All fees are to be submitted with a team roster. Each team will then be provided with a schedule for their practices and games. This schedule serves as the permit authorizing them to use the facility. C. Athletic Program Standards and Guidelines -The following guidelines are not meant to limit participation, but simply establish the basic level of service the County will strive to provide to citizens of Roanoke County. 11 DRAFT -March 19, 2008 1. Sport Seasons -Roanoke County sanctions the following sports to play in the following regular seasons only. Sport Season Dates Baseball Spring/Summer 1St Week in April through June Softball Spring/Summer 1St Week in April through June Adult Softball Spring/Summer 1St Week in April through June Soccer Fall 1St Week in August through October Football Fall 1St Week in August through October Cheerleading Fall 1St Week in August through October Adult Fall Softball Fall 1St Week in August through October Basketball Winter Mid November through March Adult Basketball Winter Mid November through Mid March 2. Team Formation a. Registration -Recreation Clubs are responsible for certifying the eligibility of all players who register with the club. i. Youth Registration dates for teams shall fall within the following ranges. Any participant who wishes to register must be taken during this time. Recreation Clubs are highly encouraged to register players up through the game season. Baseball January 1St -March 15th Softball January 1St -March 15th Soccer May 1St -July 15th Football May 1St -July 15th Cheerleading May 1St -July 15th Basketball September 1St -November 1St ii. Adult Registration -All registration will be taken online and registration will not be completed until entry fees are received. Registration is on a first come first serve basis Adult Softball March Adult Fall Softball July Adult Basketball Late November /Early December b. Rosters -All Recreation Clubs and teams are to submit verified team rosters which include names, addresses, phone number, date of birth of participants, and the school they attend. The roster shall also include the full name, home address, email address, and telephone number of the 12 DRAFT -March 19, 2008 coach. All rosters must be submitted to the Department 10 days prior to the first scheduled practice. Recreation Clubs or teams whose rosters are not submitted to the Department 10 days prior to their first practice will not be allowed to start until rosters have been received and verified by Roanoke County. Youth rosters shall be submitted to Roanoke County prior to: Baseball Softball Soccer Football Cheerleading Basketball March 20~' March 20~' July 20tH July 20~' July 20tH November 7~' ii. Youth rosters shall be within the following ranges: Baseball 12 - 15 per team Softball 12 - 15 per team Soccer 12 - 22 per team Football 16 - 32 per team Basketball 10 - 12 per team Cheerleading 6 per team minimum iii. Adult Rosters shall be submitted to Roanoke County prior to the first scheduled game or practice. iv. Adult rosters shall be within the following ranges: Adult Softball 11 - 20 per team Adult Fall Softball 11 - 20 per team Adult Basketball 10 - 20 per teams c. Drafting -Any Recreation Club with more than one team in an age group must draft teams. Recreation Clubs whose sports are sanctioned by an outside organization may use their sanctioning organizations draft procedures if approved by the Department prior to the season. Recreation Clubs who have created their own draft procedures must have the procedures approved and on file with the Department prior to drafting. A non-participatory Recreation Club President or Board Member will be required to be conduct all players' drafts. Once the draft is concluded and all teams are formed, there will be no trades made between teams. If any transportation or hardships arise, only the Recreation Club President may move players to a different team. This information should be shared the Recreation Club's Board and the Department. i. Draft may not take place prior to these dates. Baseball March 15th Softball March 15th 13 DRAFT -March T 9, 2008 Soccer July 15tH Football July 15tH Cheerleading July 15tH Basketball November 1St d. Scheduling Allowances: When participation demand exceeds supply and resources, Roanoke County Parks, Recreation, and Tourism will establish a limit on participation by implementing one or more of the following alternatives: • Priority will be given to Roanoke County residents. • Team sizes shall be increased to necessary levels. • Activities shall be scheduled on Sundays as needed. • Teams shall share facilities during practices. • The sport season shall be lengthened or reduced as needed. • The number of games per team shall be reduced. • The minimum number of practices per team reduced. • Reduce the requirements in the all-play rule. • Limit the number of teams per league or division. • Limit the number of participants per club. 3. Practice Guidelines - a. Start Dates -Practices may not start until the following dates Baseball April 1St Softball April 1St Soccer August 1St Football August 1St Cheerleading August 1St Basketball Mid November (Date TBD by County) Adult Softball August 1St Adult Fall Softball (Date TBD by County) Adult Basketball (Date TBD by County) b. Participation Guidelines: For facility planning purposes and as part of the basic level of service to be provided the community for their general tax dollars, Roanoke County has established minimum participation guidelines for youth sports. The following are the recommended minimum participation guidelines: Indoor Leagues Youth Basketball, Ages 7 & 8: During practice season -one 1-hour practice slot weekly. 14 DRAFT -March 79, 2008 During game season -one 1-hour practice slot per week per team and one (1-hr.) game per week. # Of teams per facility for practices -elementary school gyms will handle one team during practice; middle, junior and high school gyms will handle two teams during practice. Youth Basketball, Ages 9 to 18: 1. 5-hour practice slots During practice season -one practice slot per week per team. During game season -one practice slot per week per team and one (1 hr.) game per week. # Of teams per facility for practices -elementary school gyms will handle one team during practice; middle, junior and high school gyms will handle two teams during practice. Outdoor Leagues Youth Soccer, Ages 6 to 18: 1. 5-hour practice slots During practice season -two practice slots per week per team with instructional and division 1 teams practicing with two or more teams per field or designated open space. During game season -one (1 hr.) game slot per week and one (1-hr.) practice slot per week with instructional and division 1 teams practicing with two or more teams per field Youth Football, Ages 6 to 13: During practice season or after school starts -three 2-hour practice slots per week per team with peewee teams practicing with two or more teams per field or designated open space. During game season or after school starts - No team shall practice & play more than 3 times per week. Peewee teams shall practice with 2 or more teams per field. Youth Baseball/Softball, Ages 6 to 18: 1.5-hour practice slots for ages 8 & under and two hours for all older age groups During practice season -two slots per team per week During game season -one practice slot and two (2 hr.) game slots per team per week c. Maximum amount of play per week- Each sport is limited to three (3) two (2) hour sessions of play per week. Sessions include games, practices, team functions, and meetings. The week runs Sunday through Saturday. 15 DRAFT -March 19, 2008 When Roanoke County schools are not in session, teams may practice or play one (1) additional session during the week. d. Fair and Equitable Scheduling- Each club must ensure that schedules are developed that are fair and protect the health and welfare of the child. Practices and games should end by 10:00 pm on school nights and consideration should be given to school based educational conflicts. 4. Game Guidelines a. Number of games- The minimum/maximum number of games per team will fall within the following ranges depending on the number of teams, facilities available and financial support. The Department reserves the right to form divisions as necessary due to the number of teams. Divisions may change from year to year. Recreation Clubs doing their own schedules must have their schedules approved prior to the start of games. Baseball/Softball 15 - 18 games Basketball 10 - 12 games Football 8 - 10 games Soccer 10 - 12 games Adult Softball 14 - 18 games Adult Fall Softball 10 - 14 games Adult Basketball 8 to 10 games b. All play rule -Roanoke County requires youth teams to follow the all- play rule published in the rules and regulations for each sport. Penalties for not complying will be stated in the rules. c. Maximum amount of play per week -Each sport is limited to three (3) two (2) hour sessions of play per week. Sessions include games, practices, team functions, and meetings. The week runs Sunday through Saturday. When Roanoke County schools are not in session, teams may practice one (1) additional time during the week. d. Rules and Regulations -Recreation Clubs must enforce the rules and regulation set forth for each sport. e. Schedule Request -Special request for team schedules will only be considered that relate to school education conflicts. £ Cancellations - In the best interest of public safety and protection of public property, scheduled activities may be canceled by the Department. 16 DRAFT -March 79, 2008 Whenever possible the Athletics Division will update cancellation announcements both online and on the Youth Athletics Cancellation Line 540-387-6455 x6. i. Inclement Weather Policy - In the event adverse weather conditions develop while an activity is in progress and a representative from Roanoke County Parks, Recreation, and Tourism is not present, it is the responsibility of the league representative, coach, teacher, or the scheduled official to determine whether or not conditions that exist will endanger the safety of the participants and whether or not the activity will have a serious adverse effect on field conditions. If a league fails to cancel field use during inclement weather and such use causes extensive field damage, the league will be responsible for any repair costs. a. Lightning Policy - If thunder is heard, be aware and keep a look out for lightning. If thunder is heard and lightning is seen, all players and spectators shall be moved to a sheltered area or to their cars. Wait at least 20 minutes from the last streak of lightning to resume play or practice. 5. Out of Season Programs -are any programs not played during its assigned sport season. Recreation Clubs are allowed to hold a six (6) week instructional program during the off-season if field space is available. Recreation Clubs are responsible for any direct cost associated with the program. No standings or formalized games will be played during this time. 6. Pre/Post Season Tournaments -Roanoke County does not sanction pre or post season tournaments. However, the use of a facility may be obtained by applying for a special use application and paying for direct cost if field space is available. Travel Assistance may be applied for national tournaments. 7. Field Lights -Clubs may use athletic facility lights for scheduled team practices and games only. Unscheduled use of lights by individuals, coaches, volunteers, or officials is not authorized. For the first offense the recreation club or individual will be charged for each hour the lights were on. For a second offense, access to the light controls will be removed from the individual/s. For the third offense, the club, organization, or individual will be billed for each hour the lights were on and for the cost of securing the light controls and re-keying the locks. For athletic fields equipped with lights, the club representative scheduled to use the facility for team practice is responsible for the turning on and off the lights. For scheduled game use of fields the home team coach is responsible. The lead official will also confirm that the lights are turned off within 15 minutes of game closing. Lights must be turned off no later than 11:00 p.m. and turned on no 17 DRAFT -March 19, 2008 earlier than 30 minutes prior to sunset. The utility cost of lights left on after 11:00 p.m. will be charged to the clubs scheduled to use the facility on that occasion on a per hour basis from l 1:00 p.m. until turned off. Lights should not be turned on until 1/2 hour before sunset. Clubs turning lights on early will be charged for each hour the lights were on before 1/2 hour before sunset. 8. Violation of Community Use Standards and Policy - It is the goal of the department to provide a fun, safe, positive and supportive atmosphere for all players, coaches and spectators. The Department has taken a proactive stance in dealing with unsportsmanlike acts and conduct and defined the responsibilities of each party listed the appendix. Anyone found not following these guidelines may face punishment including suspension from all of Roanoke County's programs. a. Youth Athletic Appeals Committee -Roanoke County has created an appeals process for any participant, spectator or coach who is suspended for more than 5 games. The Appeals Committee is made up of a minimum of three (3) to a maximum of five (5) Recreation Club Presidents who will make a recommendation to the Department Director regarding the suspension. b. Recreation Club Appeals Committee -Roanoke County has created an appeals process for any Recreation Club that is reprimanded or found in violation of any of Roanoke County's Policies and Procedures. The Appeals Committee is made up of a minimum of three (3) to a maximum of five (5) Recreation Advisory Commission members who will make a recommendation to the Department Director regarding the punishment. VI. Basic Level of Service -The Department will provide the following basic levels of service for facilities: 18 DRAFT - Marct- 79, 2008 A. Recreation Division Services (subject to yearly budget allocations) Services requested above this level can be purchased and will include material and staff costs. 1. Schedule the use of County Park and School fields, gymnasiums, classrooms, and lease properties with the cooperation of representatives of user groups. 2. Act as liaison between school administrators and the community for use of school facilities. The Supervisors of Youth and Adult Athletics, Special Events, or other designated Parks and Recreation Department staff shall obtain all requests for school facilities. No citizen or club is authorized to obtain a permit in the name of or on behalf of Roanoke County Parks, Recreation, & Tourism sponsored activities or leagues. 3. Provide maintenance schedules of County Park and School facilities. 4. Issue a permit no later than one week prior to season start-up. 5. Department staff will check facilities periodically to insure groups are participating at the correct location, identifying those areas, which are not being utilized, and assisting the groups scheduled with their day-to-day problems such as field conflicts, parking, etc. 6. Provide each league a copy of the Community Use Manual. 7. Together with the league volunteers, develop seasonal sports league information, rules, programs, and long range planning. Review distribution of facilities and resources at the beginning of each fiscal year to establish service levels for the year. 8. Hire, provide orientation, schedule, and/or contract for and pay the cost of sports officials for basketball, soccer and football; umpires for baseball/softball; and facility supervisors, scorekeepers, and custodians as needed. The Department of Parks and Recreation will establish pay rates and the number of officials to be provided for each game. 9. Purchase and provide scorebooks for the official scorekeepers for basketball and blood borne pathogens clean up kits for gymnasiums. 10. For school facilities used during the regular season of sanctioned play the Recreation Division will handle the following: a. Schedule the facility b. Schedule and pay for building supervision c. Schedule and pay for custodial cleanup 11. Youth Athletic Section staff will develop game schedules for basketball, soccer, and football. Practice schedules for basketball, soccer, and football will be developed by the Recreation Club and submitted to Roanoke County Parks, 19 DRAFT - Nlarch 99, 2008 Recreation, and Tourism for review, approval, and a permit to schedule use of the facilities. 12. Practice and game schedules for baseball and softball will be developed by the Recreation Club and submitted to Roanoke County Parks, Recreation, and Tourism for review, approval, and to secure a permit for facility use. 13. Adult Athletic Section staff will develop game schedules for basketball, football, and softball. Practice schedules will be developed for softball only. B. Parks Division Services (subject to annual allocations): The Parks Division will provide the following basic level of maintenance and support service. Services requested above this level can be purchased and will include material and staff costs. Basic maintenance services at outdoor parks include: 1. Baseball/softball fields for regular season play and practice: • Appropriate seasonal ball field preparation. • Mowing of grass at least once per week as needed. • Infield prep and dragging once weekly in April; twice a week in May and June. • Trash canister pickup. • Installation of bases and up to two pitcher's plates per field. • Maintenance and repair of fencing and backstops for normal wear and tear. • Outfield markings at least once per week from April through June. • Infield lines put down each game day. • Maintenance, repair, and utility costs of field lighting during the standard season. • Dragging of infields for end-of-season tournaments. No infield lines will be provided. 2. Soccer/football fields for regular season play and practice: • Appropriate seasonal field preparation. • Mowing of grass at least once per week as needed. • Trash canister pickup. • Field marking once per week. • Maintenance, repair, and utility costs of field lighting during the standard season. • Standard goals at park sites. 3. Picnic Pavilions: • Mowing of grass at least once per week as needed. • Trash canister pickup. 20 DRAFT -March 19, 2008 • Sweep shelter as needed. • Maintenance and repair of pavilions, tables, grills, and trash receptacles. • Restrooms cleaned and serviced daily. 4. Equestrian Center: • New gate lock and combination for members each year. 5. For School Facilities: To be negotiated annually with the Roanoke County School Administration. 21 ACTION NO. ITEM NO. ~ ~ AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: March 25, 2008 Second reading of an ordinance amending and reenacting Chapter 15, Parks and Recreation, of the Roanoke County Code SUBMITTED BY: Pete Haislip, Director of Parks, Recreation and Tourism Joe Obenshain, Senior Assistant County Attorney Presented by, Mark Courtright, Assistant Director of Parks APPROVED BY: Daniel R. O'Donnell Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: We have received several calls and a-mails pertaining to the change in the ordinance which restricts remote control airplanes in County parks unless the Director of Parks and Recreation issues a perrr~it. There are citizens on both sides of the issue. The concern for the County is one of safety. Remote control planes, unless carefully managed, can be a safety hazard for other users of the parks. If the ordinance is approved as proposed, we will work with the remote control plane enthusiasts to try to devise as fair and safe a permit process as possible. We are also prepared to iscuss this i~sue fully in the v~ork session pertaining to the ordinance. ~~,,,,~,;. ~i(' ,~'uv'~~~ ` '(~ ~ ~ ~ ~ ~ ~~ SUMMARY OF INFORMATION: A change has been made to the previous Board report that stated the park ordinance prohibits operating a remote control, glider, or motor propelled planes in any park. However, the new ordinance states no person in a park shall operate a remote control plane, glider or motor propelled aircraft in any park without a permit from the director. Discussion will be held during the work session to review various point of the Parks and Recreation Ordinances. Virginia Code Section 15.1-271 confers upon local governments the authority to establish and conduct a system of public recreation and parks including the authority to establish rules of conduct and operational policies for public recreation and parks. As our parks and recreation system continues to grow and develop, it has become necessary to periodically review the rules and regulations that govern the use of these facilities and programs by the general public. With that objective, the staff of the Parks, Recreation and Tourism Department, with the assistance of the County Attorney's Office and the Roanoke County Police Department, has undertaken a review and update of the existing Parks and Recreation Ordinance, Chapter 15, Sections 15-1 through 15-12 of the Roanoke County Code. While many provisions of the existing ordinance remain germane and relevant today, there are several areas that need to be addressed. In addition, numerous routine gran~imatical corrections and edits that have beers made that help clarify certain sections without making substantive changes to the current rules. Input from Roanoke County police was essential as to interpretation and enforcement as a result of their experience in the field. Other improvements are the result of input from the general public while further changes have arisen from the specific needs of programs and events. Substantive proposed changes include: 15-2 Definitions. Updates full name of the department and adds definitions of "Special Event" and "Waters." 15-4 Conduct of county recreation programs and parks operations. Adds language to clarify that the department's responsibilities include park operations as well as conduct of recreation programs. 15-5.1 Public trees. Adds a definition of "Invasive Alien Plant Species" and authority to remove such defined species. 15-8.3 Bathing and swimming. Eliminates unnecessary language regulating beach, bathing, and wading areas in county parks. 15-8.6 Hunting and Firearms. This section was updated to reflect the state statute. 15-8.8 Athletic Fields. Requires a field rental contract for all organized groups including both sanctioned and non-sanctioned teams. 15-8.13 Remote Control Planes. A permit is required to operate a remote control plane, glider or motor propelled aircraft in any park. 15-10.3 Domestic Animals. Prohibits non-working animals or pets at special events in County parks. Desggnation of "seeing eye" dogs updated to "service" dogs. 15.11 Park operating policy. Clarifies that normal closing time for parks is '/2 hour before dark except where outdoor lighting is used. The procedures conditions for park permits are clarified. FISCAL IMPACT: None ALTERNATIVES: Alternative 1: Approve the second reading of the ordinance amending and reenacting Chapter 15, Parks and Recreation, of the Roanoke County Code. Alternative 2: Do not approve the second reading of an ordinance amending and reenacting Chapter 15, Parks and Recreation, of the Roanoke County Code. STAFF RECOMMENDATION: Staff recommends alternative 1, approving the second reading of an ordinance amending and reenacting Chapter 15, Parks and Recreation, of the Roanoke County Code ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2008 ORDINANCE AMENDING AND REENACTING CHAPTER 15. PARKS AND RECREATION OF "fHE ROANOKE COUNTY CODE WHEREAS, Section 15.1-271, Code of Virginia, 1950, as amended, confers authority upon Roanoke County to establish and operate a system of public recreation and parks and to adopt and maintain rules of conduct and procedures for the effective operation and maintenance of its parks and recreational facilities and programs; and, WHEREAS, the growth and development of Roanoke County's Parks and Recreation Department and programs now includes responsibility for tourism and for expanded responsibility for the department's programs and operations; and, WHEREAS, the staff of the Department of Parks, Recreation and Tourism, with the assistance of ~l:he Roanoke County Police Department and the County Attorney's Office, has completed a comprehensive review and update of the County's existing Parks and Recreation Ordinance contained in Chapter 15 of 'the Roanoke County Code; and, WHEREAS, the first reading of this ordinance was held on March 11, 2008; and the second reading was held on March 25, 2008. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following sections of Chapter 15. Parks and Recreation of the County Code are hereby amended and/or reenacted as follows: Sec. 15-1. Title. This chapter shall be known and may be cited as the "Ordinance Regulating Conduct in Public Parks of Roanoke County." (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-2. Definitions. For the purpose of this chapter, the following terms, phrases, words, and their derivation shall have the meaning given herein. When not inconsistent with the context, words used in the present tense include the future, and words used in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. Closed hours means the hours each day that a park is closed in accordance with Sec. 15-11 (1) of ti-~is ordinance until 6:00 a.m. the following day. County is the County of Roanoke, Virginia. Department when used hereinafter is defined as the Department of Parks, Recreation and Tourism for the County of Roanoke. Director means the Director of the Department of Parks, Recreation and Tourism and includes any person whom the Director designates to act for the Director hereunder. Park and other areas, now or in the future operated and maintained by the County of Roanoke Department of Parks, Recreation and Tourism are de~Fined to mean parks, public lands, playgrounds, recreation fields and facilities, museums, buildings, lakes, streams, lagoons, water areas, and submerged lands, and all public service facilities located on or in grounds, waters, buildings and structures in Roanoke County which are under the control of or assigned for upkeep, maintenance or operation by the County of Roanoke, Department of Parks, Recreation and Tourism and including property of the Roanoke County School Board. Park attendants means all full-time employees of the Department of Parks, Recreation and Tourism and any part-time or temporary employees of the department specifically authorized in writing by the to enforce the requirements of this chapter. Parking means the standing of a vel-~icle, whether occupied or not, otherwise than ten•iporarily for the purpose of and while actually engaged in loading or unloading. Permit is any written license issued by or under the authority of the Director permitting the performance of a specified act or acts. Person is any person, firm, partnership, association, corporation, company or organization of any kind. Police officer means all officers of the Roanoke County Police Department, including the Chief of Police, and all properly trained and deputized law enforcement officers of the Roanoke County Sheriffs Department and any law enforcement officer legally empowered to issue warrants of arrest or summons within the County of Roanoke. Special Event means a program, tournament or other event scheduled for specified hours or days involving the participation of the Department or written approval of the director. Vehicle means every device in, upon, or by which any person or property may be transported upon a highway, except devices other than bicycles moved by human power. Waters means any river, stream, lake, pond, swimming pool or other body of water, whether flowing or still, in or contiguous to any park as defined in this ordinance. 2 (Ord. No. 42589-8, § 1, 4-25-89; Ord. No. 62690-8, § 8, 6-26-90) Sec. 15-3. Department of Parks, Recreation and Tourism established; position of Director created. A Department of Parks, Recreation and Tourism is hereby established and the position of Director of such department is hereby created. (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-4. Conduct of County recreation programs and park operations. The Department of Parks, Recreation and Tourism shall conduct the recreation programs of the County and all park operations as directed by the Board of Supervisors or the County Adrriinistrator. (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-5. Park property. No person in a park shall: (1) Property: a. Disfiguration and removal. Willfully mark, deface, disfigure, injure, tamper with, displace or remove any building, bridges, tables, benches, fireplace, railings, tree guards, paving or paving material, public utilities, signs, notices or placards (either temporary or permanent), monuments, stakes, posts, boundary markers, or other structures, equipment, facilities or park property or parts thereof, either real or personal. b. Restrooms and washrooms. Fail to maintain restrooms and washrooms in as neat and sanitary a condition as prior to such person's use, nor shall any person over the age of five (5) years use the restrooms and washrooms designated for the opposite sex, except a child in the company of a parent or other custodial individual. Use any device or equipment for taking any photographic image or likeness in any restroom, locker room or washroom. c. Removal of natural resources. Dig or remove any sand, soil, rock, stones, water, trees, shri.abs or plants, downed timber or other wood or materials, or make any excavation by tool, equipment, blasting or other means or agency. d. Erection of structures. Construct or erect any building structure or utility service of whatever kind, whether permanent or temporary in character, in any park except by specific written permit issued hereunder. 3 Sec. 15-5.1. Public trees. a. Purpose. It is the purpose of tf its section to promote and protect the public health, safety, and general welfare by providing for the regulation of the planting and removal of trees on public property. Further, it is the purpose of this section to enhance the quality of life in the County by protecting trees and by minimizing the loss of tree coverage on public properties. b. Definitions. The following terms, when used in tt-iis section, shall have the meanings ascribed to them in tl-iis subsection, unless context clearly indicates a different meaning: Diameter-at-breast-height shall be the tree trunk diameter measured in inches at a height of four and one-half (4.5) feet above the ground. Dri line shall mean a vertical line extending from the outermost edge of the tree canopy or shrub branch to the ground. Invasive Alien Plant Species shall be those species currently listed by the Virginia Department of Conservation and Recreation. Public property shall include all lands owned by the County, including but not limited to public parks and property of other county buildings and facilities, and includes all greenway easements donated to or owned by the county. The term "public property" shall exclude public streets and public utility, drainage and storm water easements and county water and sewer easements. Public utility company shall mean any corporation, company, individual, association or cooperative that is a "public utility" as defined in section 56-232 of the Code of Virginia, 1950, as amended. Topping is defined as the severe cutting back of limbs to stubs within the tree's crown to such a degree so as to remove the normal canopy and disfigure the tree. Tree shall mean any self-supporting woody plant, usually having a single, main woody trunk and producing a more or less distinct and elevated head with many branches. For the purposes of this section, a tree shall have adiameter-at-breast-height of four inches or more. 4 Tree committee shall mean committee appointed by the County Administrator to develop uniform standards for implementing the provisions of this section. c. Applicability. This section provides full power and authority over all trees located on public property. d. Authorization required. (1) It shall be unlawful for any person to plant, remove, destroy, harm or otherwise disti_irb any tree on public property without first receiving written approval from the tree committee except for invasive alien plant species as defined above. Invasive alien plant species may be removed. (2) In the case of emergencies, such as windstorms, ice storms or other disasters, written approval may be waived by the tree committee during the emergency period so as not to hamper work to restore order to the county. e. Abi,ase or mutilation of public trees or shrubs. Unless specifically authorized by the tree committee, it shall be unlawful for any person to intentionally damage, cut, carve, transplant or remove any tree on public property; attach any nails, advertising posters or other contrivance to any tree on public property; allow any gas, liquid or solid substance which is harmful to such trees to come in contact with them; or set fire or permit any fire to burn when such fire or the heat thereof will injure any portion of any tree on public property. f. Protection of trees. Trees that are to remain after construction of public buildings, facilities, driveways, roads, utilities or other below or above ground public structures must be protected from construction activities and heavy equipment to ensure their survival. (1) The tree committee shall establish guidelines for trees that are to remain on public property and that are within or in close proximity to the immediate construction activity area. (2) No person, including public utility companies and County departments, shall excavate any ditches, tunnels, trenches or lay any driveway or street within a radius of ten (10) feet from any tree on public property without first obtaining written approval from the tree committee. This provision does not apply to the maintenance and repair of existing public utility and county water and sewer utility facilities. 5 (3) All trees on public property shall be pruned or trimmed only in accordance with the standards established by the National Arborist Association, entitled "Pruning Standards for Shade Trees," as revised in 1988. This includes all public utility companies and County departments or their subcontractors involved in maintenance on County property or easements. (4) It shall be unlawful for any person, firm, or County department to top any tree on public property. Trees severely damaged by wind, ice or snow storms or other disasters may be exempted from this section at the determination of the tree committee. g. Enforcement. The tree committee shall have the general powers and duties to: (1) Direct, manage, supervise and control the planting, removal and protection of all trees on public property. (2) Protect all trees on public property so as to prevent the spread of disease or pests and to eliminate dangerous conditions which may affect the health, life or safety of persons or property. (3) Require the preparation of a tree protection plan for County construction projects, when deemed appropriate and necessary. (4) Administer the provisions of this article. (Ord. No. 121697-9, § 1, 12-16-97) Sec. 15-6. Sanitation. No person in a park shall: (1) Pollution of waters. Throw, discharge, place or cause to be placed, in the waters of any fountain, pond, lake, stream, bay or other body of water in or adjacent to any park, or in any tributary, stream, storm sewer or drain flowing into such waters, any substance, matter or thing, whether liquid or solid, wl-~ich produces, or may result in, the pollution or littering of said waters. (2) Rubbish and refuse matter. Bring in or dump, lay, cast, drop, discharge, deposit or leave any bottles, broken glass, ashes, cinders, paper, boxes, cans, dirt, rubbish, waste, garbage, refuse or any other trash. No such rubbish or refuse materials shall be placed in any water in or contiguous to any park, or left anywhere on the grounds thereof, but shall be placed in the proper receptacles where these are provided; at locations where receptacles are not so provided, all such rubbish or refuse materials shall be carried away from the park by the person responsible for its presence and properly disposed of elsewhere. 6 (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-7. Traffic. No person in a park shall: (1) Motor vehicle laws apply. Fail to comply with all applicable provisions of the State and County motor vehicle traffic laws in regard to equipment and operation of vehicles together with such requirements as are contained in this and other ordinances. (2) Enforcement of traffic requirements and regulations. Fail to obey any police officer and park attendants who are hereby authorized and instructed to direct traffic whenever and wherever needed in the parks and on the highways, streets or roads immediately adjacent thereto in accordance with the provisions of these requirements and such supplementary regulations as may be issued subsequently by the director. (3) Obey traffic signs. Fail to observe all traffic signs indicating speed, direction, caution, stopping or parking and all others posted for property control and to safeguard life and property. (4) Speed of vehicles. Ride or drive a vehicle at a rate of speed exceeding Fifteen (15) miles per hour, except upon such park roads as the C ounty may designate, by posted signs, for other speed limits. (5) Operation confined to roads. Drive any vehicle on any area except the paved park roads, parking areas or such other areas as may be specifically designated as temporary parking areas by the director. (6) ATVs, etc. Operate in any park or recreation area snowmobiles, hovercraft, minibikes, pocketbikes, motorcycles, go-carts, ATVs, golf carts, mopeds or any other vehicles, except in areas specifically designated by the Director for such use. (7) Trucks and commercial vehicles. Shall operate in or through any park, any trucks or commercial vehicles with a gross weight in excess of five (5) tons, except for the delivery of the load thereon for use in such parks as expressly approved by the director. (8) Parkirag. a. Designated areas. Park a vehicle in other than an established or designated area, except as shall be in accordance with the instructions of any park attendant or police officer who may be present. 7 b. Prohibited activities. Park a vehicle in a park for the expressed or apparent purpose of washing, repairing or maintaining the same. c. Double parking. Double park any vehicle on any road or parkway unless directed by a park attendant or police officer. (9) Bicycles. a. Confined to roads. Ride a bicycle on other than a vehicular road or path designated for that purpose. A bicyclist shall be permitted to wheel or push a bicycle by hand over any grassy or wooded trail or any paved area reserved for pedestrian use. b. Designated racks. Leave a bicycle in a place other than a bicycle rack when such is provided and there is a space available. (Ord. No. 42589-8, § 1, 4-25-89; Ord. No. 62690-8, § 8, 6-26-90) Sec. 15-8. Prohibited uses of parks. No person in a park shall: (1) Distribution or display. Post, paint, affix, distribute, handout, deliver, place, cast or leave about any bill, billboard, placard, ticket, handbill, circular or advertisement; display any flag, banner, transparency, target, sign, placard or any other matter for advertising or promotional purposes; operate any musical instrument for advertising or promotional purposes or for the purpose of attracting attention to any exhibit, show, performance or other display unless expressly authorized through permit by the Director pursuant to section 15-11(3). (2) Contributions. Solicit contributions for any purpose. (3) Bathing and swimming. a. Designated areas. Swim, bathe, wade in any waters or waterways in any park, except in such waters and in such places as are provided therefore, and in compliance with such requirements as are herein set forth or may be hereinafter adopted. Nor shall any person frequent any waters or places customarily designated for the purpose of swimrr~ing or bathing or congregate thereat when such activity is prohibited by the Director upon a finding that such use of the waters would be dangerous to public health, safety or welfare. b. Certain hours. Use or remain upon any waters or places designated for the purpose day as shall be individual area. of swimming or bathing, except during such hours of the designated by the Director for such purposes for each 8 c. Bath houses. Dress or undress in any vehicle, toilet or other place, except in such bathing houses or structi.ires as may be provided for that purpose. (4) Boating. a. Designated areas. Operate or occupy any boat, raft or other watercraft, whether motor powered or not, upon any waters except at places designated for boating by the Director. Such activity shall be in accordance with applicable regulations adopted by the department. b. Operation of boats. Navigate, operate, direct or handle any boat in violation of federal, state or local laws pertaining to the operation of boats. c. Prohibition during closing hours. Launch, dock, operate or remain on or in any boat of any kind on any waters during the closed hours or except during such hours as shall be designated by the Director for such purpose. (5) Fishin . a. Commercial fishing. Commercial fist ling, buying or selling of fish caught in any park waters is forbidden. b. Designated areas. Fish in any park waters, whether by the use of hook-and-line, net trap, spear, gig or other device, except in such waters thereof as have been designated by the Director for that use and under such regulations and restrictions as have been prescribed by said director. (6) Hunting and firearms. Hunt, trap or pursue wildlife at any time. Trapping may be authorized, by permit, when it is deemed by the Director that said activity is in the best interest of public health, safety and/or welfare. No person shall within a park use, carry or possess firearms, ammunition or combinations thereof, as expressly prohibited by statute, or air rifles, spring guns, pellet guns, paintball guns, bow and arrows, slings or any other forms of weapons potentially dangerous to wildlife and to human safety or any instrument that can be loaded with and fire blank cartridges, or any kind of trapping device. Shooting into park areas from beyond park property boundaries is forbidden. "fhe Director may perrr~it authorization for the use of a firearm or other potentially dangerous instrument, to be used in a park for a special event or county managed activity. (7) Picnic areas and use. 9 a. Re ult. Picnic in a place other than those designated for that purpose. Park attendants shall have the authority to regulate picnic activities in such areas when necessary to prevent congestion and to secure the maximum use for the comfort and convenience of all. No visitor shall fail to comply with any directions given by park attendants to achieve this end. b. Availability. Fail to observe the policy that use of the individual fireplaces as well as tables and benches shall follow the rule of "first come, first served." c. Duty of picnicker. Leave a picnic area before the fire is completely extinguished and before all trash in the nature of boxes, papers, cans, bottles, garbage and other refuse is placed in the disposal receptacles where provided. If no such trash receptacles are available, all refuse and trash shall be carried away from the park area by the picnicker to be properly disposed of elsewhere. d. Nonexclusive. Use any portion of the park areas or of any of the buildings or structures therein without a permit issued by the director, for the purpose of holding activities to the exclusion of other persons, nor shall any person use such area and facilities for an unreasonable time if the facilities are crowded. e. Reservations. Reservations for shelters only may be obtained by paying a fee, as determined by the Department of Parks, Recreation and Tourism for exclusive use during said time period. Permits will be issued upon payment of fee and must be in the possession of users to be valid. No person or group occupying a shelter shall fail to relinquish the shelter to a party or group holding a reservation permit from the Department of Parks, Recreation and Toi.irism. (8) Athletic Fields. Use any Roanoke County owned or maintained ball field until first securing a field rental contract for field use from the Department. This requirement applies to all sanctioned or non-sanctioned teams or organized groups. Field rental contracts may cover league teams for a specific sport and may include multiple fields; however, copies of such contracts shall be in the possession of a responsible individual for each non-sanctioned team or organized group using any such ball field. (9) Camping. Set up tents, shacks or any other temporary shelter for the purpose of camping without a permit from the Director. During closed hours, no person shall leave any equipment, structure or vehicle to be used or that could be used for such purposes, such as a house trailer, camp trailer, camp wagon or the like. 10 (10) Games. Take part in or organize any recreational activity or the playing of any games, including but not limited to golf, except in areas set apart therefore. (11) Horseback riding. Ride, drive or lead a horse except on park drives or trails, as designated by the Director. Where permitted, horses shall be thoroughly broken and properly restrained, ridden with due care, and shall not be allowed to graze or go unattended, nor be hitched to any rock, tree and shrub. No hoofed animals will be allowed on turf areas. (12) Missiles and fireworks. Carry, shoot, fire, explode or throw any fireworks, firecrackers, rockets, torpedoes or missiles of any kind in any park without a permit from the Director. (13) Remote control planes. Operate a remote control plane, glider or motor propelled aircraft in any park without a permit from the Director. (14) Photography. Make still or moving pictures that involve the use of special settings, structures, lighting or apparatus, or the performance of a cast of persons, either amateur or professional, or the posing of professional models without prior written authorization by the Director; said written permission may be issued only when such activities will permit normal use of park facilities by other visitors. However, the provisions of this section do not in any way restrict the ordinary use of cameras by amateur photographers. (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-9. Meetings and concessions. No person shall: (1) Hold or take part in any public meeting or event, religious, political, charitable or otherwise, including picnic parties and entertainment for charitable or religious purposes, in any public park without first obtaining written permission from the Director. Such assemblages shall be conducted in a lawful and orderly manner and shall occupy such grounds and facilities as may be assigned to or reserved for them. (2) Sell or offer for sale any food, beverage, refreshment or any article or service whatsoever in any park except by concessionaires under contract with the County or by nonprofit, charitable or religious groups, authorized by permit from the Director. (Ord. No. 42589-8, § 1, 4-25-89) Sec. 15-10. Behavior. No person in any park shall: (1) Intoxication. Enter upon or be in or remain in a park while under the influence of alcoholic beverages or any controlled substance as defined by the Drug Control Act of the Code of Virginia. 11 (2) Taking a drink or tendering same. Take a drink of any alcoholic beverage or tender a drink thereof to any other person, whether accepted or not, except as permitted by Section 4.1-308C of the Code of Virginia, 1950, as amended. (3) Domestic animals. Be responsible for the entry of a dog or other domestic animal into a park unless carried, led by a chain, strap or rope, or kept in a wagon, automobile or other vehicle by chain, rope or strap. Dogs, cats or other domestic animals shall not be permitted to enter any lake, pond, fountain, swimming pool, stream, all special event areas and tournaments, ball fields or food and beverage concession area within any park or recreation area. Service dogs shall be excluded from the provisions of this regulation. All domestic animal waste must be disposed of in a proper manner (i.e. scooper or plastic baggie) by owner. No non-working animal or pet shall be allowed at Special Events in Roanoke County parks. Non-working animals or pets include, but are not limited to, dogs, cats, horses, reptiles or other animals that are present at a Special Event other than for the express purpose of assisting an individual with a disability. Also excluded are those animals or pets which are an attraction and/or a part of the special event. (4) Fires. Build or attempt to build a fire except in such areas and under such regulations as may be designated by the Director. No person shall drop, or throw or otherwise scatter lighted matches, burning cigarettes, cigars, tobacco paper or other inflammable material withiin any park area, or on any highway, road or street abutting or contiguous thereto. (5) Closed areas. Enter an area posted as "Closed to the Public" or "No Trespassing or otherwise "closed" in accordance with Sec. 15-11(2) of this ordinance." No person shall use or abet the use of any area in violation of posted notices. (6) Going onto ice. Go onto ice on any of the waters except such areas designated as skating areas and posted as such. (7) Disorderly conduct and disturbing the peace. Cause inconvenience, annoyance, or alarm to another by doing any of the following: a. Engaging in fighting, in threatening harm to persons or property or in violent or turbulent behavior; b. Making unreasonable noise or offensively coarse utterance, gesture or display, or communicating unwarranted and grossly abusive language to any person; 12 c. Insulting, taunting, or challenging another under circumstances in which such conduct is likely to provoke a violent response; d. Hindering or preventing the movement of persons on a public street, road or right-of-way, or to, from, within or upon public property, so as to interfere with the rights of others and by any act which serves no lawful and reasonable purpose of the offender. e. Creating a condition which is physically offensive to persons or which presents a risk of physical harm to persons or property, by any act which serves no lawful or reasonable purpose of the offender. (8) Exhibit permits. Fail to produce and exhibit any permits from the Director upon request of any police officer or park attendant who shall request to inspect the same. (9) Interference with permittees. Disturb or interfere unreasonably with any person or party occupying any area, or participating in any activity, permitted by a permit. (Ord. No. 42589-8, § 1, 4-25-89; Ord. No. 62690-8, § 8, 6-26-90) Sec. 15-11. Park operating policy. (1) Hours. Parks shall be open to the public every day of the year from 6:00 a.m. to '/2 hour before dark, except park facilities with outdoor lighting or special hours of operation which shall be posted thereon. Special written permission From the Director is required for any persons to remain in any park area outside regular open hours. (2) Closed areas. Any section of any park may be declared closed to the public by the Director at any time or for any interval of time, either temporarily or at regular and stated intervals and either entirely or merely to certain uses, as the Director shall find reasonably necessary. (3) Perrriit. A permit shall be obtained from the Director before participating in a park activity prohibited by these rules: a. Application. A person seeking issuance of a permit hereunder shall file an application with the Director. The application shall state: The name and address of the applicant; the name and address of the person, persons, corporation or association sponsoring the activity, if any; the name, address and effective contact information fora responsible individual for such permit; the day and hours for which the permit is desired; an estimate of the anticipated attendance; any other information 13 which the Director shall find reasonably necessary to a fair determination as to whether a permit should be issued hereunder. b. Standards of issuance. The Director may issue a permit hereunder when he finds: That the proposed activity or use of the park will not unreasonably interfere or detract from the general public enjoyment of the park; that the proposed activity and use will not unreasonably interfere with or detract from the promotion of public health, welfare, safety or recreation; that the proposed activity or use is not reasonably anticipated to incite violence, crime or disorderly conduct; that the proposed activity will not entail unusual, extraordinary or burdensome expense or allocation of manpower resources by the Roanoke County Police Department or other operation by the County; that the facilities desired have not been reserved for other use at the day and hour required in the application. c. Appeal. Within seven (7) days after receipt of an application, the Director shall either issue a permit or apprise an applicant in writing of his reasons for refusing a permit. Any aggrieved person shall have the right to appeal in writing within five (5) days to the County Administrator, or his designee, who shall consider the application under the standards set forth in subsection b. hereof and sustain or overrule the Director's decision within fifteen (15) days. The decision of the County Administrator, or his designee, shall be final. d. Effect of permit. A permittee shall be bound by all park rules and regulations and all applicable ordinances fully as though the same were inserted in said permits. e. Liability of permittee. The person or persons to whom a permit is issued shall be liable for any loss, damage or injuries sustained by any person whatsoever, by reason of the negligence of the person or persons to whom such permits shall have been issued and shall indemnify and hold the County, its officers, ernployees and agents harmless from any claim, judgment or award for damages or other legal relief of any nature whether as a result of legal or administrative action. f. Revocation. The Director shall have the authority to revoke, or modify, a permit upon finding a violation of any ri,ale or ordinance, or upon good cause shown. Reasonable efforts shall be made by the department to promptly notify the holder of the revoked perrnit of the Director's actions. (Ord. No. 42589-8, § 1, 4-25-89; Ord. No. 62690-8, § 8, 6-26-90) Sec. 15-12. Fines and penalties. 14 (1) Unless a more severe punishment is specifically provided for under state law which shall then be applicable to a violation of this chapter, a violation of any provision of this chapter shall constitute a Class 4 misdemeanor; provided that nothing herein contained shall limit the authority of the court to order restitution for the benefit of the county as a result of any damage or abuse to property subject to this chapter. (2) That any provision of the Roanoke County Code not speci~Fically amended or repealed above shall remain in full force and effect as adopted. (3) That this ordinance shall be in full force and effect from and after its passage. 15 ACTION NO. ITEM NUMBER T- I ~4-c~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 25, 2008 AGENDA ITEM: Public Hearings for citizen comment on the following items: (a) General Comment on the upcoming annual budget for FY2008-2009 (b) "Effective" real estate tax rate increase (c) Real estate, personal property and machinery and tools tax rates SUBMITTED BY: Brent Robertson Director of Management and Budget COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As requested by the Board of Supervisors, staff advertised the proposed Real Estate, Personal Property, and Machinery and Tools Tax Rates for calendar year 2008 as follows: Real Estate Tax at a rate of not more than $1.09 per one hundred dollars assessed valuation. Personal Property Tax at a rate of not more than $3.50 per one hundred dollars assessed valuation. Machinery and Tools Tax at a rate of not more than $3.00 per one hundred dollars assessed valuation. In addition, state code mandates that when reassessment of real property in a locality results in a real estate revenue increase of 1 % over the previous year, the locality must either reduce the tax rate, so that the revenues are no more than 101 % of the previous year's or hold a public hearing indicating an "effective" real property tax increase. Also, consistent with past practices, the Board has expressed a desire to hold a public hearing to elicit "general" comment on the upcoming annual budget development process. This hearing gives citizens the opportunity to express their priorities and concerns for the Board to consider during formulation of the upcoming budget. The public hearings scheduled for today are for receiving written and oral comment on these three topics. The public hearing on proposed tax rates was advertised on March 11 and March 18, 2008, the "Effective" real estate tax rate Increase was advertised on March 18, 2008, and the general comment for the FY2008-2009 Budget was advertised on March 18, 2008, thereby satisfying state code requirements for public notice. Attached is a memo that highlights specific points of today's public hearings. 2 MEMO To: Board of Supervisors From: Brent Robertson, Director of Management & Budget Subject: Public Hearings on March 25, 2008 Date: March 25, 2008 On March 25, 2008 the County will hold three public hearings related to the FY2008-09 budget. These hearings will allow citizens the opportunity to comment on various items that impact development of the upcoming budget--assessments, tax rates, funding priorities, increases in revenues, etc. Listed below are comments relating to the public hearing and/or to the composition of the advertisement that appeared in the newspaper: Tax Rates The tax rates were advertised at the current rate on March 11 and March 18. The Board may not adopt tax rates above these advertised rates, (without re- advertisement and another public hearing), but could adopt tax rates less than the advertised rates. The tax rates are scheduled to be adopted at the March 25, 2008 meeting. "Effective" Real Estate Tax Rate Increase The content and composition of this ad is dictated by state code. Tl~~is ad is confusing and may alarm some citizens who do not understand its intent. The figures presented in this advertisement represent year-over-year reassessments-values related to new construction in 2007 are not included. Identified increase in reassessments for 2008 (over the previous year's reassessments) averaged 6.03%. Increase in reassessments in 2007 (over 2006 reassessment) averaged 7.12%. General Comment - FY2008-2009 Budget This forum provides citizens with the opportunity to comment on maintaining, increasing, or decreasing funding for services and/or programs for the upcoming fiscal year. This hearing affords the citizen a proactive voice (what they would like to see) as opposed to a reactive voice (what the County Administrator/Board of Supervisors have proposed). ACTION NO. ITEM NO. I ' ~. (~ AT A REGULAR MEETING OF "fHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRA"I"ION CENTER MEET"ING DATE: March 25, 2008 AGENDA ITEM: Adoption of the real estate tax rate for the calendar year 2008 SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Daniel R. O'Donnell Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: A q 1 c~~ ; ~'~ SUMMARY OF INFORMATION: At the direction of the Board of Supervisors, the real estate tax rate for the twelve-month period beginning January 1, 2008, and ending December 31, 2008, was advertised on March 11 and March 18, 2008, at $1.09 per one hundred dollars assessed valuation. This advertised rate represents no change from the current rate of $1.09. "fhe public hearing for citizen comment on the above advertised tax rate will be held on March 25, 2008. STAFF RECOMMENDATION: The proposed budget for fiscal year 2008-09 is predicated on the advertised real estate tax rate; therefore, staff recommends that the real estate tax rate again be established at the rate of $1.09 per one hundred dollars assessed valuation for the 2008 calendar year. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2008 ORDER SETTING "fHE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2008 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2008, and ending December 31, 2008, be, and hereby is, set for a tax rate of $1.09 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by Sections 58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.6 of the 1950 Code of Virginia, as amended, situate in Roanoke County. ACTION NO. ITEM NO. ~ f d-~ ~~ ~ AT A REGULAR MEE"I"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROAIVOKE COUNTY ADMINISTRATION CEN"fER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 25, 2008 Adoption of 'the personal property tax rate for the calendar year 2008 Brent Robertson Director of Management and Budget Daniel R. O'Donnell Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: R ,, I ` ~~ ,~ SUMMARY OF INFORMATION: The personal property tax rate for the twelve-month period beginning January 1, 2008, and ending December 31, 2008, was advertised on March 11 and March 18, 2008, at $3.50 per one hundred dollars assessed valuation. The public hearing for citizen comment on the above advertised tax rates will be held on March 25, 2008. STAFF RECOMMENDATION: The proposed budget for Fiscal year 2008-09 is predicated on the current personal property tax rate; therefore, staff recommends that the personal property tax rate again be established at the rate of $3.50 per one hundred dollars assessed valuation for the 2008 calendar year. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2008 ORDER SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2008 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 2008, and ending December 31, 2008, be, and hereby is, set for a tax rate of $3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592- 11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-month period beginning January 1, 2008, and ending December 31, 2008, be, and hereby is, set at fifty (50%) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1- 3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. ACTION NO. ITEM NO. ~ ~- ~0 AT A REGULAR NIEEI"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 25, 2008 Adoption of the machinery and tools tax rate for the calendar year 2008 Brent Robertson Director of Management and Budget Daniel R. O'Donnell Assistant County Administrator h COUNTY ADMINISTRATOR'S COMMENTS: ~' SUMMARY OF INFORMATION: 'fhe machinery and tools tax rate for the twelve-month period beginning January 1, 2008, and ending December 31, 2008, was advertised on March 11, and March 18, 2008, at $3.00 per one hundred dollars assessed valuation. The public hearing for citizen comment on the above advertised tax rate will be held on March 25, 2008. STAFF RECOMMENDA"PION: The proposed budget for fiscal year 2008-09 is predicated on the current machinery and tools tax rate; therefore, staff recommends that the machinery and tools tax rate be established at $3.00 per one hundred dollars assessed valuation for the 2008 calendar year. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2008 ORDER SETTING THE TAX LEVY ON A CLASSIFCATION OF PERSONAL PROPERTY -MACHINERY AND TOOLS - SITUA'fE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2008 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2008, and ending December 31, 2008, be, and hereby is, set for a tax rate of $3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully de~Fined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. ACTION NO. ITEM NO. ~' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 25, 2008 AGENDA ITEM: Second reading of an ordinance authorizing the vacation of right-of-way shown as Crosstimbers Trail identified on the plat of The Woodlands, Section 3, located in'the Hollins Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Daniel R. O'Donnell Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ,. r. ~ ,~ r '' ~. l~'~1I 'RIV, ` . V V SUMMARY OF INFORMATION: Johnny Neal, Jr. and Leslie H. Stockton have requested the vacation of a dedicated right- of-way shown as Crosstimbers Trail (Rte. 1438) on the Woodlands Subdivision, Section 3, recorded in Plat Book 9, Page 55. The right-of-way is located at the end of the cul-de-sac on Crosstimbers Trail (Rte. 1438) between the two parcels owned by the said petitioners (see Exhibit "A"). Since the right-of-way only adjoins the two parcels owned by the petitioners, the entire road right-of-way would transfer to 'the petitioners. There are no adjoining landowners or other persons that will be affected by this action. County departments and local utility companies were contacted concerning the vacation. Appalachian Power Company, Verizon, Roanoke Gas and Western Virginia Water Authority requested to retain a Public Utility Easement for their utilities present in the existing right-of-way. Once this right-of-way is vacated, the property will be divided evenly and combined with the abutting properties, as provided in Section 15.2-2274 of the Code of Virginia. Pertinent information is shown on Exhibit "A" and attached hereto and titled "UNIMPROVED 50' RIGHT-OF-WAY TO BE VACATED AND RETAINED AS A PUBLIC UTILITY EASEMENT BY BOARD OF SUPERVISORS ROANOKE COUNTY, VIRGINIA". First reading of tl-iis ordinance was held on March 11, 2008. FISCAL IMPACT: The cost and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the petitioners. ALTERNATIVES: 1. Adopt the second reading of an ordinance authorizing the vacation of a right-of-way and establishing a Public Utility Easement in its location. 2. Take no action at this time. STAFF RECOMMENDATION: Staff recommends approval of Alternative #1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS"fRATION CENTER ON TUESDAY, MARCH 25, 2008 ORDINANCE AUTHORIZING THE VACATION OF RIGHT-OF-WAY SHOWN AS CROSSTIMBERS TRAIL ON PLAT OF THE WOODLANDS, SECTION 3, IN PLAT BOOK 9, PAGE 55, OF THE ROANOKE COUNTY CIRCUIT COURT CLERK'S OFFICE, SAID RIGHT-OF WAY LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, the plat of Woodlands Subdivision, Section 3, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 55, established a street designated as Crosstimbers Trail, Route 1438, a portion of which, approximately fifty (50') feet in length, extends From the end of the cul-de-sac on Crosstimbers Trail to the northeastern edge of the subdivision, and located between Lots 15 and 16 of Woodlands Subdivision, Section 3; and WHEREAS, the area designated and set aside for public use as an extension of Crosstimbers Trail, Route 1438, between Lots 15 and 16 of The Woodlands Subdivision, Section 3, has never been improved or accepted into 'the Virginia State Secondary Road System; and WHEREAS, the property owners of Lot 15, Johnny and Shirley L. Neal, Jr. and Lot 16, Leslie H. Stockton, The Woodlands Subdivision, Section 3, adjoining the unimproved section of Crosstimbers Trail, extending approximately forty-one (41') feet from the northwestern edge of the cul-de-sac on Crosstimbers Trail to the northeastern edge of this subdivision, have requested the vacation of this unimproved portion of the fifty (50') foot width right-of-way so as to permit these property owners to make improvements to their residential properties; and WHEREAS, Appalachian Power Company, Roanoke Gas Company, Verizon and the Western Virginia Water Authority have requested that a public utility easement be retained for their utilities presently occupying the existing right-of-way; and WHEREAS, the above described street or road is more clearly indicated as "Road To Be Vacated &Reserved as a Public Utility Easement" on "PLAT SHOWING PORTION OF CROSSTIMBERS TRAIL - TO BE VACA"fED BY BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA", dated 1-24-2008, prepared by Roanoke County Department of Community Development and attached hereto as Exhibit "A"; and WHEREAS, no other property owner will be affected by the vacation of this undeveloped portion of said Crosstimbers Trail and that its current existence imposes an impediment to the adjoining property owners making improvements to their properties adjoining this previously dedicated but unimproved street; and WHEREAS, the adjoining property owners and residents of Roanoke County, as the Petitioners, have requested that, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate this right-of-way, designated as a portion of "Crosstimbers Trail" on the plat of the Woodlands Subdivision, Section 3, Plat Book 9, page 55, as now shown on the attached Exhibit "A"; and WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of Virginia (1950, as amended); and 2 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on March 11, 2008 and a second reading and public hearing of this ordinance was held on March 25, 2008. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the supject real estate (a portion of a fifty (50') foot width street and approximately 41 feet in length) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That so much of this street, Crosstimbers Trail, Route 1438, being designated and shown as "Road to be Vacated and Reserved as a Public Utility Easement" on Exf iibit "A" attached hereto, said portion of street being located between Lot 15 and Lot 16 of the Woodlands Subdivision, Section 3, (PB 9, page 55), in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to Section 15.2- 2272 of the Code of Virginia,1950, as amended. 4. That a public utility easement is accepted, reserved and maintained for public purposes in the area previously designated as "Crosstimbers Trail" as shown on Exhibit "A" attached hereto. 5. That portion of the vacated street contained within the bounds designated as L1, L3, "H" & "D" of Exhibit "A" shall be added and combined with Lot 15, Woodlands Subdivision, Section 3, and that portion of the vacated street contained within the bounds 3 designated as L1, L2, "G" & "C" of Exhibit "A" shall be added and combined with Lot 16 of Woodlands Subdivision, Section 3. 5. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 6. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia (1950, as amended). 4 THIS PLAT DOES NOT REPRESENT A FIELD SURVEY AND ONLY MAY BE USED FOR THE PURPOSE OF DlVID/NG PROPERTY AFTER A PAPER STREET lS VACATED BY ROANOKf COUNTY FOR TAX PURPOSES. A RECORDED SUBDIVISION PLAT WAS USED TO DETERMINE EXISTING ACREAGE AND ACREAGE TO BE ADDED TO THE PROPOSED PET/TIONERS PROPERTY. ~ X69 ~ ~~ ,~ 60 ~ ~ LINE DATA LINE BEARING DISTANCE L 1 N70 53 13 E 41.33' L2 S32 09'35 "E 25.95 L3 S32 09'35"E 25.95 7.7o Ae. TRACT A Vii.T.AR OF THE VALLEY 6~ (,~ 66 Od 6~ ~ rax / 2s.2o-1o-sl.oo '~~ 6~ ~~ BISHOP TOWN HOMES INC./ PARCEL DATA LOT TAX # EXISTING ACREAGE ACREAGE TO BE ADDED TOTAL 15 26.20-04-72.00 0.2287 0.0257 0.2544 16 26.20-02-58. DO 0.2704 0.0242 0.2946 S32 09'35 "E 164.85' 76 ~ TAX f 26.20-02-58.00 LESLIE H. STOCKTON ,+ 0.2704 Ac. ,Q W LOT 16 :.................. ^.... ~ S2971'15"E :....................... ~ r t ~ 130.61' L ° 75 z, h ~ r 24 18 p0 ~- _.y ......:.. 57.42• S29'11'15"E 97.70' L2 ; , L3 r,~rt J. ^v i v J ,\ \ ~^T~ ~.>~ I 1-r S32 09 35"E ,5 7s. 02' ~ I~~ ~ ~ n ~~ rAx ,/ 2e.2o-o4-72.00 `n JOHNNY do $F.IIRLEY L NEAL JR. .......................0.2287 Ac. LOT 15 N2771 '15 "W 10.3 03' ~` 9 ~ ''~~ 3 N .dam- ~ ~ I"7 u~ ~ > > CURVE DATA CURVE RADIUS ARC LENGTH DELTA TANGENT CHORD BEARING CHORD DISTANCE A 50.00 58.23 66 4348 32 93 53470 43 W 55. DO B 50.00 49.05 7 1 26.70 N8471 16 W 47.10 C 50.00 26.19 30'00 57 1 .40 N39 49 04 W ' D 50.00 26.19 30 57 13.40 N09 48 06 W .90 E 50.00 59.22 671 57 33 64 N39 00 50 E 55.82' F 50.00 40.58 4679 51 S83 4816 E 7 G 440.00 44.66 48' 22.35 5693147 W H 51.41 ~~ Ae 9 '°G SS LEGEND ROAD TO BE VACATED & RESERVED AS A PUBLIC UTILITY EASEMENT 26.20 EXHIBIT "A" 1 "=50' TAX MAP ND. SCALE: PLAT SHOWING PORTION OF CROSSTIMBERS TRAIL - TO BE VACATED BY BOARD OF SUPERVISORS ~; OF ROANOKE COUNTY, VIRGINIA PREPARED BY.' ROANOKE COUNTY DEPARTMENT OF COMMON/TY DEVELOPMENT DATE: 1-24 -2008 ~~ ~-z PETITIONER: Wallace Family Enterprises, Inc. CASE NUMBER: 4 - 3/2008 Planning Commission Hearing Date: March 4, 2008 Board of Supervisors Hearing Date: March 25, 2008 (Continued at the request of the Petitioner) Continued until April 22, 2008 A. REQUEST Special Use Permit to operate adrive-in or fast food restaurant on a 1.5 acre parcel zoned C-2S located at 2445 Washington Avenue, Vinton Magisterial District. B. CITIZEN COMMENTS Scott Winter, owner of the subject property and a Domino's Pizza employee replied to questions specific to the newly occupied unit of the building situated between the Vinton Moose Lodge and the Sky Mart convenience store on Washington Avenue, 0.5 mile east of the Vinton town limits. No citizens spoke in regard to the request. C. SUMMARY OF COMMISSION DISCUSSION Timothy Beard presented the staff report. Mr. McNeil inquired about signage (two freestanding signs are under the same ownership, are not on the same parcel and meet ordinance regulations as to separating distance) and the status of a median crossover located west of the subject property's new highway access. Mr. Winter stated that he will have the median crossover closed within 60 days of the date of the Planning Commission hearing. Domino's Pizza staff, Becky Hughes verified that the suggested condition regarding operating hours is already in effect. Mr. Radford asked if the Special Use Permit would apply only to one specific unit inside the building (yes, although the permit would be reflected on the whole zoning map parcel). Any other businesses intending to locate in the building must be "by right" or apply for their own special use permit. Ms. Hooker asked about the suggested operating hours (fast food and similar operations are sometimes restricted to certain hours through the public hearing process). Mr. Azar inquired about limiting the area of the Domino's request. Only 45 parking spaces are available for what could be six different businesses inside the building's upper story. Mr. Winter stated that 1,875 square feet are in use by Domino's Pizza. Mr. Azar requested that a maximum area be established in this case. 1,900 square feet was selected and confirmed by Joe Obenshain of the County Attorney's office. D. CONDITIONS 1. Operating hours shall be from 11:00 am - 10:00 pm Sunday through Thursday and 11:00 am - 12:00 midnight, Friday and Saturday. 2. The drive-in or fast food restaurant shall not exceed 1,900 square feet. E. COMMISSION ACTION Mr. Azar made a motion to approve the special use permit request with the conditions listed above. The motion passed with 4-0 with Mr. Jarrell absent. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: -Concept Plan Vicinity Map Staff Report -Other Philip Thompson, Secretary Roanoke County Planning Commission STAFF REPORT ... Petitioner: Wallace Family Enterprises, Inc.. Request: Qbtain a Special Use Permit to operate adrive-in or fast food restaurant on a I .S acre parcel zoned C-2S, General Commercial with Special Use Permit Location: 2445 East Washington Avenue (Virginia Route 24} Magisterial District: Vinton Existing SUP Mini-warehouse construction and operation shall he allowed on the first floor Condition: of'tlre building only, Suggested The following Special Use Permit condition is suggested: Conditions: 1) operating hours shall be restricted to the following: 11:00 am - 10:00 pro Sunday through Thursday and 11:00 am - 12:00 midnight Friday and Saturday EXECUTIVE SUMMARY: This is a petition by Wallace Family Enterprises, Inc., seeking a Special Use Permit for fast food operations. Winter Properties Partnership, LLC, constnicted the existing building in 2007 after receiving a Special iJse Permit (S[JP) in 2005 to construct and operate amini-warehouse facility on the first floor (rear entrance) of the new building. The previously approved SUP did not pertain to restaurant facilities. Domino's has been operating from the subject property since December 31, 2007 under a waiver issued by the county administrator and requires SUP approval to continue operating past March .31, 2008. The site is designated Core by the 2005 Roanoke County Comprehensive Plan. The Core designation encourages high intensity urban development in portions of the county located in close proximity to the central business districts of Roanoke, Salem and Vinton_ Planned shopping centers and clustered retail uses are encouraged. With the suggested condition in place, this SUP application can conform to Core designation policies and C-2 district regulations. I. APPLICABLE REGULATIONS The zoning ordinance defines "restaurant, drive-in or fast food" as an establislunent primarily engaged in the preparation of food and beverages, for either take-out, delivery or table service, served in disposable containers at a counter, a drive-up or drive through service facility or offers curb service." "Restaurant, drive-in or fast food" is permitted only in the C-2 General Commercial District by Special tJse Permit. Complete site and building plan review and approval is required prior to final occupancy. A temporary certificate of occupancy is in effect and is scheduled to expire April 1, 2008. The Virginia Department of Transportation has issued a commercial entrance perniit for the subject property. Virginia )/rosion & Sediment Control regulations provide for the protection of land and waterways downstream from development sites. Roanoke County drainage regulations require onsite detention of stormwater at pre-development flow rates. 2. ANALYSIS OF EXISTING CONDITIONS Back round -The petitioner sought a business license for Domino's Pizza in the first of six proposed office/retail suites of the Washington Square building facing Washington Avenue {Route 24) in late December, 2007. Staff informed representatives of the applicant that a Special Use Permit is necessary for food delivery. A 90-day waiver was granted to allow the applicant to open for business with permanent pizza delivery subject to SUP approval. Topoeranhy/Vegetation -Domino's portion of the subject site {eastern one-half} is predominantly flat and includes the new building, a new asphalt parking surface and groundcover, shrubs and trees. The southwest quadrant of the property slopes sharply downhill. Surrounding Neighborhood -The petitioner's property and alI adjoining parcels are zoned C-2 other than a short boundary segment at the southeast corner of the site which adjoins R-1 Low Density Residential. Aside from one single family residence to the southeast, adjacent uses include Sky Mart Convenience on the northeast, and Economy Storage to the south and west.. North across Washington Avenue, adjoining commercial uses are Merita Bread, the Mattress Outlet and the currently vacant Wholesale Motors. Among outlying uses are Lindenwood and Spring Grove residential subdivisions (zoned R-1), Lakewood Apartments {zoned R-.3), the Vinton Moose Lodge, Parkridge Business Center and Northwest Har°dware (all zoned C-2} to the west, and Honeytree Larly Learning Center, Skyline CIeaners, East Vinton Plaza and First Virginia Bank {all zoned C-2) north of Washington Avenue, 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The structure occupies the eastern half of the 1.5 acre parcel. The retail/office portion (upper floor} of the new building contains a total of six units. Top floor building coverage totals 9,750 square feet with each unit averaging 1,625 square feet. Exterior materials indicate block on the sides and rear of the structure and a combination of brick, metal, glass and textured surfaces on the front facing Washington Avenue. Per the applicant's site plan, maximum building height of the principal structure does not exceed 45 feet and does not exceed 20 feet at the front facing Washington Avenue. Access/Traffic Circulation -The site is accessed by one 34-foot wide entrance/exit from Route 24 and includes an approximate 250-foot east bound deceleration lane. There is also a separate pre-existing access road located near the northwest corner of the site that services the mini- warehouse operation at the rear of the new building. The parking lot accommodates 45 vehicles. Domino's Pizza vehicular access is "right-in, right-out" per the above description. As a stipulation of VDOT site plan approval in 2006, "the existing crossover in front of the the development is to be removed and regraded/reseeded. A permit was issued for such work to be performed in accordance with the approved plans. Surety cannot be released until the existing crossover has been removed" per VDOT's residency off ce conunents dated February 15, 2008. Am~ual Average Daily Traffic (AADT) on this segment of Route 24 was 21,000 vehicles in 2006. The 2006 AADT data indicated that 97 percent of total traffic consisted of passenger cars, pickup trucks, vans and motorcycles. Over the ten-year period from 1998-2007, 29 crashes were reported to Roanoke County Police in the immediate vicinity ofthe Washington Avenue/ Maplewood Drive intersection. Domino's application letter notes "typically we have one or two delivery drivers on day shift from 11:00 am to 5:00 prn; night shifts which ga on weekdays until midnight average only four drivers per shift. Delivery typically amounts to 40 percent to SO percent of our business; our professional drivers are able io take on average two customers' orders at a time which actually eliminates traffic on the road compared to a carry-out only facility." The petitioner's traffic analysis (sheet C1.2, Washington Court Site Plan by ACS Design dated March 2, 2006) projected a total of 374 trips per day from all upper level business uses combined regarding traffic generation. Mini-storage traffic generation was projected at 2S trips per day. Signage/Screening & Bufferint7/Lighting -The subject parcel has approximately 384 frontage feet on Washington Avenue. The sign ordinance allows 1.S square feet of sign area per frontage foot in the C-2 commercial district. Up to 575 square feet of signage could be installed over the entire property. One freestanding sign advertises the Washington Cocrrt office/retail uses at the parking lot entrance. No specific business advertising appeared on that sign as of the date of preparation of this report. An additional freestanding sign stands affsite at the mini-warehouse entrance location. Sufficient space exists for all six units to advertise on both the freestanding sign and above the doors of each business on the front of the new building. Landscaping has been planted. Sheet C 1.2 of the applicant's site plan indicates maple, dogwood, ash, locust and pine trees in addition to evergreen sluubs scheduled for the property. Most new vegetation occurs along the north and southeast boundaries (Washington Avenue right-of way and adjoining the rear of a residential Iat on Maplewood Drive, respectively). Exterior lighting shall be designed, located and arranged sa as not to direct glare or exceed 0.5 footcandle at adjoining streets or residential properties. Fire & Rescue/tJtilities - Public water and sewer are available to the facility. The subject property is located approximately 2.5 miles from the Vinton Fire Station. A f re hydrant is located at the northwest of the parking lot. Two additional f re prevention inspections are scheduled for county businesses annually. Storrnwater Management - Stormwater at the subject site is released to adjoining property to the south, also owned by Winter Properties Partnership. By easement, a 1 S-inch pipe conducts runoff fratn the southwest parking lot corner into a detention facility located at Lconotny Storage.. CONFORMANC)il WITH ROANOI{E COUNTY COMMUNITY PLAN The 2005 Comprehensive Plan has placed this parcel in a Core designation. The subject tract represents the easternmost extent of all Washington Avenue properties so designated both north and south of Route 24 stretching west to the Vinton Town limits at Wolf Creels. As previously noted, planned shopping centers and clustered retail uses are encouraged in Core areas. These centers should incorporate greenways, bike and pedestrian trails into their designs and link them to surrounding neighborhoods.. Specifically, the comprehensive plan's planning area analysis, general policies for land use in the Vinton area, calls for new development to "contribute to the small town feeling in relation to the use of design principles that preserve the sense of place and contribute to the community's cohesiveness and encourages the use of campus-like design for new developments which contribute to the natural environment by providing heavily landscaped areas and trails to adjoining uses such as neighborhoods and shopping areas." Public facilities policies advocate "exan~ining methods to require developers to contribute to the costs of transportation improvements required due to their activities in the community." S. STAFF CONCLUSIONS The request by Wallace Family Enterprises is consistent with Core designation land use determinants. Specifically, existing land use pattern (commercial uses are established), existing zoning (commercial zoning exists}, access (arterial street system exists), urban sector (urban services are available) and population center (the site is within close proximity to an existing population concentration). Minimal impacts on neighboring streets and properties are expected. At frill occupancy, onsite parking may be crowded during peals business hours: CASE NUMBER: 4 - 3/2008 PREPARED BY: Timothy Beard HEARING PC: .3!4/2008 BOS: 3/25/2008 DATES: ATTACHMENTS Rezoning Application Aerial Photograph Site Photographs Temporary Waiver Letter Temporary Certificate of Occupancy Future Land tlse Map Zoning Map C-2 District Regulations 4 • P~ v~~~c~~6o County of Ri, o or Stafi Use l J Community Dev ment tc received: Received bye Planning & Zo g 1 ~ 7>Yi 1 ~- a ~ piicaiion fee: PC/BZA dale: ~ .204 Bernard Dr '~ ~~ ~ Zy P O Box 29800 P{acards issued: I30S date: Roanoke, VA 2401 --' 3~Z~' 7li.~d . (540) 772-2068 FAX (54 Casctdurnber ~ . 3/~pp8 ;.,:, .. ....:,.. ~: -, ;.: ~; ALL .APPLl'CANTS :: - ::: ~ ... • - Check type of ap~nation filed (check all that apply) ^ Rezoning [;3"Special Use ^ Variance ^ Waiver ^ Adrnlnistrative Appea! ^ Comp Plan (~s.z-za33) Review Applicants name/address w/zip , Phone: ~`(0` 3 `~3" J ~ d 1 ~ n3cs P ~ ixs i.1VC. -~; l ~ D = - ' y cti, { l Worlc: 313 L~C~.~~a_c.'? . J 5~-1~ ~~ ~a ~ ~ Y ~- s^aD ~ 1 ~t ` Z . c 7. 5 Celt ~: •~ i o.,.,., L i.,~c~ Il~.c~- -~lL .,: a. ~{. • };,;:. 1~'~r ~~l~~~Lw 7~'9ai ~922o Faa No : S `10- 5 ~„-7- yG o ? Ov~mer's name/address w/zip Phone n: S y0 - 5,3~ -'3 J `~1' Z ~./ ~ ~ }c-.r^ ~ ~dQu ~ v ~. !, t . Work: ~ ~<-• Fax No. n: 'a~t7S t; w~-s t.•~ n S #.o~ p ~ '1'~i0r~. / !•t ~ `'~!~ l . C.~:. l S w J l3 0 ~- C, o~C. nc-4• Pro erty Location ~~~~ ~ v ~S; M y ~ o ~~ ~ ~ G Magisterial District: 1/ i ~ ~p ~ U '~ ~ / ~q y' ; ~~ ~ e~~- V ~ Community Planning area: ~ n p Tax Map No.: O(, („ 1 S - OZ ~' / d Da -' oo p p Existing Zoning: L - Z„S Size of parcel(s): Acres: ), > Existing Land Use: ~ ont ~~~ a` '~ ~,,, ; n 5~ c,• .. ,.. RE'ZONIN!G,'SPECL2L. TJSEPER~I~ , H'AIT~ERAND COA~PPLA~V fls?-z?3~)~REVIEH~ ~PPl,ICANTS(R/S/W/CP) Proposed Zoning: Proposed Land Use: g ?~i u-1 ,y,~ r 'lr~s } 1<.00 1, Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ^ Na ^ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes D No ^ IF NO, A VARIANCE IS REQUIRED FIRST if rezoning request, aze conditions being proffered w7th this request? Yes ^ No ^ YARL4lYCE;,IIAIT'ER.~1)'D ~nh~!'ISTF~IIT~':~iPPE,3L.9.PPLICAIVT'S (T%1T!'/.4~iJ Variance/~TJaiver of Sections} of the Roanoke County Zoning Ordinance in order to: Appea] of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION R'II,L NOT BE ACCEPTED IF ANY OF THESE ITER'fS ARE II~IISSING OR INCOMPLETE. R/S!WlCP V/AA R/SR'/CP VlAA R/3/lV/CP V/AA f Consultation ~ 8 1/2" x 11" concept plan Application fee / Application x Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that 1 am either the owner of the property or the~o'wne~'~s agent or contract p''u-r~c-ha~ser and am acting with the knowledge and consent of the owner /f~ /'~ ~'-~`~ ~ (oat ~c r~c~ ~af ~, / tl ~ Owner's Signature 2 .. ,~! `~JUSTIFICtiTION•FOR`:I2EZ0. .G~ SPECIAI; IJ3E P~122-4Z`I':1'VAI~EI2.o1 ~114I' PLAN ps a-az3z REVI}1.1'Y . .... ) ~, Applicant ~o tn. (.,.,cc. ~ I ~.r c._ ~ ~ ~~ uct -E-c~,rt: ti~ ~ n~'~.-fir i5C5 a-nL. c~ba` The Planning Commission will study rezoning, special use permit waiver or community plan (15,2-223Z} review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. 30».5y-1 ,i„r1~~'c ~L ro~:dc loua.~~ors ~'or o, ,~n,r:c~~ v~' cer~>~trcit~l "C lac. ';vim PDSG OT "~'~s.s d':s 4'~~ e.~' ~ r ~' o ~ 5 G rte' i n q a. eom/tun~•~ 4na scrv;cc rcla.9cd oc~i~,~~~5 a.~'•~•~'z ~-`~. c>rba.n Sv~:c4i ~C°- .1 l D~ Sc,v{.rtx.~ ~'l~iiti.b~ ~yvold.5 p r L,o.~as~ a~.r~c1c5 a-4 -4L,c Coffin I~: ..L1 ~"~,.5 a.~e }r`, L'4 ~ fJ1A~rlOC-C ~Of gtACta.l 0.Z~1aG4~1C3 -S ~'~f OJ~1}O J~ lhF-G~t7A~Lf,. J -~oan~ o.1a n r~4.~or ar~cr.cS G..<nc.ra~ Cornw.LrttA~~ D.3}r•~~S o.rc_ v~'~o3~1' ~~?c'a~~icL~~~ ~ ~ ~4~v ~ cD~~l, reerU w k • cl. r..4 en-~' a ~ -t t•c C.a'' n-~~j o~ 1~~ L o n. g c 1`. r 5 c, S ~-4 Irt S ,J t 1.c- G- Z, d. ` ,S-1~ r: c•~ ~ c r m .'•}~S a ra : ct ~ V cc ~-a C-~ `1 D ~ r ~'~'c...1 Qr~. g~v a cC. f`c..~t~'~~ /SeS . ~.a-nG~ I,~SCS '~ v aa.`~~ ~ ~2 '~'1,:s C~~J'~J`it-`~ wJC R r_nea"'cl~~ C.B rG3'.5 ~'uflt W ''~'~ ~t'~'7C- 1'cLpwl.v+G/1.6tt:~-~t7n$ 5G~ '~Or ~'~-. ~n 'E {•.~,- L r0.vtiS a-}~pn. ~.YL~ ~.6 rc, 1• ~NiA vSL c~-E~~ac acs o~f •T hc. Gc,..~ t..-~, L~.ns; ..~ y~~~,~o~vntx"k-' ~.~c,~"..n . 5 ~ .~~ ~G+h- ZO ~ /hcn't' rc~ / 1w-~ ~ O~ a~~ ~ ~c.s i~ n ~ 1-A ~--tis~ ~ Gn ~ 24-~' G.6 .l• +-T c,S +-~-'l. Please explain how the project conforms to the g!e7neral guidelines and policies contained in the RoanoF:e County Community Plan- 5CC-I~~at'~ 'yJ0- S`i'Z att~a~S ~4cJ34.•~~+~.ni• ycriLfo-~ o-ri~ 'CCSa.Y~'~i ~'~ G-S c~..n r..c.c.-tQ~ ~sC, T~,~ "Tf7lyuw ..n~ /SGS c..rc. 4.~1~,..a~GC b•l Vs~c.c;~.l usc. ~crvti~ ~v~svc..n~ ~"O .5cc.'~ I ~ 3D., j ~ ~c~ ~- wr.«n~ , ~c' ivc - , r. ana F'as-~ F'ooc~- A Yi't"` di z ft - 2d rti: ~ y Orc~i n a.~ t-c, 30 -0'1 °/-L de-G' c ncJ ~e,5~u.vrc..n-4 r ~lr ~ uc- i n U' '~~'b~ ~~ ~ ~a/ . ; mc.+~ . ~ ~S"'~e'~' ; ~ -~s,~ ~ncy~ar-c~4ad+ D~ -f-aa~. 4nc~. }t~c-a.~c_.S-/-~Lp,r ctS Crti '~-S..}.~~j1~fl~tnc,n~ ?avv ~ ~oM:noJ ~t2.Za., tt t".~`C'.SC~ ~1^a ~}-1..5 ~or'~iOn CJ~"G~t L ~i{-yL~ ~-c,..tic,. BaJ"~- Vr c,.E.~ y • i9S~s cc.s 4. d/`..rc_ ,.n.. a.~O~. wL w.fl na't- be 6-~~.~n~ 'Fo'' an~ ti~sc. n c~.i a`. c.~a c- Cf' tr+ ~'• 'rcOr- ~ t`~- V S L t~...1~t;ae Fkl+'•:l~ 1: a-~~riSe3 .Lne. ,Scc~C,y e+t. 5}~ Please descnbe the impact(s) oftbe request on the property itself the adjoining properties, and the surrounding area, as well as the impacts on public services an,Ld_ facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. ~ie.a.y~- ~e..4 s,L~t~~~'~I-1ONry1 ~(sC{L- 1 Peter D'Andrea Vice President Operations Wallace Family Enterprises Patton & Alexander inc Gulf Shores Pixra Inc P O. Box 8119 Roanoke, VA 24014 pe#eniand rea~caroiina.n'. corn 704-905-9220 January 8, 2008 Department of Community Development -Planning and Zoning 5204 Bernard Drive, SW P.,O.Box 29800 Roanoke, VA 24018-0798 Dear Mr. Murphy, Wallace Family Enterprises Inc. dba Domino's Pizza seeks a special use permit for its new store located at 2445 East Washington Ave Suite A in Unton VA. Wallace Family Enterprises Inc. has been a long standing business with deep roots in the community. Our location in the city of Roanoke an Hwy. 460 has been servicing this are with Domino's delivery for over 10 years now., When this location came available we were excited to better service our customers and in turn allow the county to reap the benefits of increased revenues by locating in the county. We are seeking a special use permit for delivery. We have no intentions of ever requesting a drive thru. Regarding impact an the area we believe it to be neg}igible. ~~ Typically we have=9-#o-2 d~rivers-ona day3hift~~~=ir~grtt~e#-~c~urs of 11-5 PM. Night shifts which go on weekdays until 10 PM and weekends to midnight average ®nly 4 drivers per shift. __ Regarding impact on traffic we currently have this many drivers delivering to this area from our 460 location so impact is certainly minimal. Delivery typically amounts to 40 to 50% of our business, Our professional drivers are able to take on average 2 customers orders at a time which actually eliminates traffrc on the road compared to a cony-out only facility. Our drivers are carefully screened and must meet rigid Motor vehicle requirements that are monitored. They also are required to complete a comprehensive driving training program entitled "You Got Road Smartsn_ Based on the information contained in this application Wallace Family Enterprises Inc. a locally owned family business in the valley for over 16 years, respectfully submits this application for a special use permit. Thank you in advance for your time and consideration, Yours tnaly, Peter D'Andrea ..,.... CONCEPT PLA N,CHECI{Y.~ST. ': .~.= ,. :: ~ ~ . ~ .. A concept plan of the proposed project must be submitted with Q~e application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential Iand use or design issues arising from the request.. In such cases involving rezonings, the applicant may proffer conditions to limit the fitiure use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations.. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance ofa building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan.. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan maybe altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (] 5.2-??3Z) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request" The County Planning Division staff may exempt some of the items or suggest the addition ofextra items, but the following aze considered msnimum: ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow c.. Lot size in acres or square feeE and dmensions ____ d Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplair-, etc. f. The zoning and land use of alt adjacent properties g. All property lines and easements h- All buildings, existing and proposed, and dimensions, floor area and heigbts _ i. Location, widths and names of all existing or platted streets or other public ways «~ithin or adjacent to the development _ j. Dimensions and locations of al] driveways, parking spaces and loading spaces Additional i~zformarion required for REZONING and SPECIAL USE PERMIT APPLICANTS k Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers ____ m_ Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections o. LocaEions of all adjacent fire hydrants p, Any proffered conditions at the site and how they are addressed ____ q. If project is to be phased, please show phase schedule I certify th/at~all items required in the checklist above are complete. / ~ / '`~, .. Signature of applicant ~-S'~~~ Date 6 9. ':1~~ Community Development ,_ ;:.' ~ Planning & Zoning Division ~.~. POTENTIAI, OF 1vEED FOR `TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, ar special use permit request. If your request involves one ofithe items on the ensuing list, we recommend that you meet with a County planner, the County traffic engineer, and/ar Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process, (Nate this list is not inclusive and the County staff and VDr7T reserve the right fa request a traffic study at any time, as deemed necessary.) High Traffic-Generating Land Uses: • Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units • Restaurant (with or without drive-through windows) • Gas station/Convenience store/Car wash • Retail shop/Shopping center • Offices (including: financial institutions, general, medical, etc.) • Regional public facilities • Educational/Recreational facilities • Religious assemblies • Hotel/Motel • Golf course • Hospital/Nursing home/Clinic • Indtastrial site/Factory • Day care center • Bank • Non-specific use requests Road Network Situations: • Development adjacent to/with access onto/within 500-ft of intersection of a roadway classiFed a5 an arterial road {e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) • For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly • When required to evaluate access issues • Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.) • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/planned traffic signal(s) • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred Ffty {750) trips in an average day Effecfive dafe: Apri! 79, 2005 OF R qM k Community Development Z :'~~~ ~~- ~ ~~ ~ Planning & Zoning Division o ~ -z .-0 taza NOTICE TO APPLICANTS FOR. REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMivIISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional informati on is presented at the public hearing, If it is the opinion of the majority of the Plazuung Commissioners present at the scheduled public hearing that sufficient time was not availabl e for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition- This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional uzforrnation and provide written comments and suggestions to be included in a written memorandum by plarming staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR ~tAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Tzaffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that ~~~ouid be beneficial in making a Iand use decision (Note.' a list of potential land uses and situations tlTat ~+~ould necessitate further study is provided as part of this application package). This continuance shall allow sufficient tune for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant «~iil be notified of the continuance and the newly scheduled public hearing date- Effective date: .4pri1 19, 2005 ~`''"~~~ ~ ~Njam~~e/~.of1Petition~,~^ Petitioner's Signature 31-1~- Date 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 25, 2005 ORDINANCE 102545-4 GRANTING A SPECIAL USE PERMIT TO CONSTRUCT MINI-WAREHOUSES ON 1.503 ACRES LOCATED AT 2205 WASHINGTON AVENUE (TAX MAP NO. 61.15-2-10) VINTON MAGISTERIAL DISTRICT, UPON THE PETITION OF W1N'fER PROPERTIES PARTNERSHIP, LLP WHEREAS, Winter Properties Partnership, LLP has filed a petition for a special use permit to construct mini-warehouses to be located at 2205 Washington Avenue (Tax Map No. 61.15-2-10) in the Vinton Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on October 4, 2005; and WHEREAS, the Board of Supervisars of Roanoke County, Virginia, held a frst reading on this matter on September 27, 2005; the second reading and public hearing on this matter was held on October 25.2005, NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Winter Properties Partnership, LLP to construct mini-warehouses to be located at 2205 Washington Avenue in the Vinton Magisterial District is substantially in accord with the adopted 2000 Community Plan, as amended, pursuant to the provisions of Section 15,2-2232 of the 1950 Code of Uerginia, as amended, and said special use permit is hereby approved with the following condition: (1) Mini-warehouse use allowed on the first floor of the building only. 2.. That this ordinance shall be in full force and effect thirty (3Q} days after its fina) passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Altizer to adapt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None A COPY TESTE: Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File Amold Covey, Director, Community Development ~lanet Scheid, Chief Planner William Driver, Director, Real Estate Valuation Paui Mahoney, County Attorney 2 10/0/2005 15:15 5409ES664E >tIINTER PROPERTIES PAGE 62 8871 Pine Needle Dr 6oones Mtrt. Vlrglnla 24085 Piro~~~+eS ~21i't11t@IS~11p~ ~.~~~ October : , "~DD5 To. The C_:o~.rnry of Roanoke: Re: wast,irryton Court This is s~rrrrr: supplemental information regarding the special use permit for the property in front of 22D5 Washing, tr3rr Ave in pastern Roanoke County. The lot i~~ o-:toping back towards the existing storage facility. This tends itself to a two story building which wife nt~t exceed 2i) feet above Route 24. All space with entrances on the 2°d floor or road level wtll be fcrr t>usinesses which fit in the County's ordinance regarding c',-2 zoning. The basement yr t°~ floor, with entrances facing the existing storage facility is the only issue regarding the specie! use permit requested Ali space will be climate controlled and will be accessed through one 10 foot high by 8 foot wide gar,ag~ door. On the Southwest comer nearest the entrance to the storage facility wit! be the new office for the facility This office includes the sale of retail moving supplies and requires few partcing str~rr;es. The front acrd sides of the building will be brick with a dryvit mansard marquis_ The rear wil! be beige single far:er: block. All storm water displaced by the building will be directed underground to the existing rct~ ~ntion pond already built for tha# purpose Lighting will consist of dusk to dawn wall packs on the sir ir.~: and rear (5 in total) and three downward facing pole lamps provided in the upper parking lot along trre front of the building. The exi:-I~rri~ sign for the storage facility will not be moved or changed The New sign on the Washington Court property wi[I meet or exceed the requirements set by the County in C-2 zoning_ Again, thr. c:a~ly issue here is the request to use the "basernenC area of the Washington Court stores for climate amcrolled storage and a Storage Facility office All other areas of the building ate "by right use"_ Wirster ;i Partner, Winter Properties Partnership, L L P 4~ ~~ ga~ 1 i~ ~ =R w~ ~~ ~~ ~~ I ....~ 30 ~ ` xa "a o €~ 3 W k Y A W \ ~I\' 3 ~i\ a < ~ .'\• \. i `~ ~ . w e ~. z ~: -_~ r '~3 ~; ~~t ~; :t5~ ~: ~~~ l ~~~ .~~ ' ~ ; ~~~ 1 i ~ b b~~ an$ bo~ Q~ •5~ ~~ ~~ gq e: ~bE~ ~b~b N ~I ~I s ~ a c~AT YJ I Il }! 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L~ 2~~ > ~~ ~~.. a~i ~ '~ ~ o o ~ N 0 'a. N O T .~ ca U N N f0 N N ..i..r U ca U 0 0 N L 0 _~ O .~ f6l L d Q J ~,~ ~ ,~ _ C =_ F --~ ~'~. f '.+- „i ~ ~ }, ~_~ a~ f 4' -- ~'r` t '~ P'~vy 7r ~r 1. r~ ~ _' ~ rf isj>d ~ ~ a ~~ s~ 1 ~r4 .:! 'iR Tr err Y~i ` J ~ ~« ~~ ~ ir~~j .* ,r.- ,, ~, Ir '~ 4 ,~ f T I _i ~J'i ~~. ~, ~. ~'`~'z~'~c~,,y` - .r,;- r k ^; f r 'rim +~. ; ~r rs; ~ llr 1j 7 lrrG.~ 'a' K, r i~ o ~r'~ j.~, '. t ' ~ ~ ~: ]] c az,. ~ 3 '~ C~{" J ~ ~ 1' _ ~_, ~~ ~~ ~' ~ -i r,. J~,~ ~ !'~. w t ~ ~~ Y r + `+ k ~ ~ '' ~ t , t ~'. i ~i ~ i f ,.: - - - ~ ~! i f ~ r: r ~~, ,..r~s ~ ~ 11 i L Y ~, d ~ \ \ ~`Y3~WY ti _ ~~ z I ", ~ - 1 f 1 ~ -;} y j~ 'ref ~v.J ik ~:t j x;€; -. '~ -~ i 1 "~~I i t 'r~~ i1 _ ~ 4 - is ~ f {~ 'ice ~ c-t~. Elmer C. Hodge -.. County Administrator ~,; To: John Murphy, Zoning Administrator dopy. Amold Covey, Bill Rnich~ardson, Joel Baker, Doug Chittum From: Eimer C. Hodge C~~- ~ ~ ®ate: 12/31 /2007 Re: Domino's Pizza f have been made aware that the new Domino's Pizza restaurant located at 2445 East Washington Avenue, Suite A in Vinton is required to have a specia! use permit in order to perform the delivery of pizza from this location. Due to several circumstances related to this issue I am granting Domino's the ability to begin delivery of their product starting today December 31, 2007. 1 have made Domino's aware that this is temporary waiver and they must go through the process of obtaining a special use permit by applying to the Planning Commission, and that the Board of Supervisors will ultimately rule on this issue. I am granting this waiver for a ninety day period ending April i , 2008. If the special use permit is not granted by this date, the delivery process must end. If there is any question related to this issue please call me. FROM ROANOKE COUNTY Community Development 5204 Bernard Dr. Roanoke, VA 24018 STRUCTtlRES DESIGN! BUILD LLC 5104 BERNARD DR ROANOKE VA 24018 CUT ALOtVG TH1S LINE. CERTIFICATE SHOULD BE PROPERLY DISPLAYED. ptOAty ~ • E°'~F ROANOKE COUNTY ~. 2 ~~~"~ ~ ~ ~~' ~ TEMPORARY CERTlFfCATE OF OCCUPANCY '~.~ a OFFICE OF PERMITS AND INSPECTIONS 1838 Property Address: 2445 WASHINGTON Avenue Magisterial District: Vinton Project Name: Dominos Pizza -Washington Court in Vintc Activity/Building Type: Alterations Unit: PROPERTY DESCRIPTION: Parcel Number. 061.15-02-10 00-0000 Lot Number: Block Number: Zoning: General Commercial District Conditional Use: Special Use: BUILDING PERMIT WFORMATION: Permit Number: B-0702786 Type Construction: 5B Contractor. Sprinkler. No Occupancy Load: 19 Issued Date: 11/5/2007 Type Occupancy: B Business, office Code Edition: 2003 Fire Alarm: No Conditions: SPECIAL USE' PERMIT MUST BE OBTAINED WfTti 1N 90 DAYS OR DELIVERY STOPPED Special Provisions: Certifrcate issue Date: 12/31/2007 Expiration Date: 4!i/2008 Remarks: Upfit to one shell space to accomodate a Dominos Pizza franchise IN THE OPINION OF THIS DEPARTMENT, THE PREMISES REPRESENTED ABOVE COMPLIES WITH APPLICABLE BUILDING AND ZONING REGULATIONS. THIS CERTIFICATE f5 BASED ON 7HE STATED USE BY: ~~ 4ND OCCUPANCY A MEW CERTIFICATE WILL BE REDUIRED PRIOR TO CHANGE OF EITHER. Building Commissioner s ~~~2 ~~ o~ Fa ~URE~ ti11LL ~R i ~ ~ i Site .~~ „%.=`' ~ o ~^,~r o --'', ~ ''` Zo WASHIN~f:P~.~ N p,~~ ~..- W PsNIN~ v ~ ~~,~r- ~ 0 ZONING d EgT pR o p11.lEGR - AG3 _ EP - AG1 AR _ AV C1 ~~ C2 ~] c2cvoD ~ 1E`N ~R ~~ _ ., ~ - PPRKv - iz - PCD ~ 4 PRD - PTD R1 ~_ R2 R3 R4 _ Applicants Name: Wallace Family Enferprises !nc Roanoke County Existing Zoning: C2S Department of Proposed Zoning: C2S Tax Map Number: 061.15-02-10.00-0000 Community Developmenf Magisterial District: Vinton Area: 1.5 Acres 9 January, 2008 Scale: 1 " = 200' / ~~c\ ~'o ~°~ ~UR~L~1tLDR ' Site i i %~ o ,NGT~~ F`~ / yp -- ' / ~N o ~ 'N PvE _~ ' W ~- ~ ~ ' I .,~~ O o p1N~CREST DR e~.~~ Land Use - Conservation ® Rural Preserve - Rural Village Vllage Center Development Neighborhood Conservation ~ Trdnsifion j~ Core _ Prindpal Industrial Roanoke Counfy Department of Community Development Applicants Name: Wallace Family Enterprises Inc Existing Zoning: C2S Proposed Zoning: C2S Tax Map Number. 069.15-02-10.00-0000 Magisterial District: Vinton Area: 1.5 Acres 9 January, 2008 Scale: 1 " = 200' SEC. 30-54. C-2 GENERAL COMMERCIAL DISTRICT. Sec. 30-54-1.. Purpose.. {A) The purpose ofthis district is to provide locations for a variety of commercial and service related activities within the urban service area serving a community of'several neighborhoods or large areas of the county. This district is intended for general application throughout the county. General Commercial Districts are most appropriately found along major arterial thoroughfares which serve Iarge segments of the county's population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this district are generally consistent with the recommendations set forth in the Transition and Core land use categories of the Comprehensive Development Plan. Site development regulations aze designed to ensure compatibility with adjoining land USES, Sec. 30-54-2, Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk {*} indicates additional, modified or mare stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1, Residential Uses Accessory Apartrment Home Beauty/Barber Salon Home Occupation, Type 1 * Multi-Family Dwelling Two-Family Dwelling 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center Educational Facilities, College/Uzuversity Educational Facilities, PrimarylSecondary Fancily Day Care Home * Guidance Services Park and Ride Facility * Post Office Public Assembly Public Parks and R.ecreatianal Areas Safety Services * Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office Laboratories 4. Corn~nercial Uses Agricultural Services Antique Shops Automobile Dealership, New * Automobile Repair Services, Minor '~ Automobile Rental/L,easing Automobile Parts/Supply, Retail * Bed and Breakfast Boarding House Business Support Services Business or Trade Schools Commercial Indoor Entertairunent Commercial Indoor Sports and Recreation Commercial Outdoor Enteztainment Commez~cial Outdoor Sports and Recreation Communications Services Construction Sales and Services Consumer Repair Services Funeral Services Garden Center Gasoline Station * Hospital HoteUMotel/Motor Lodge Kennel, Commercial * Pawn Shop Personal Improvement Services Personal Services Restaurant, General Restaurant, Family Retail Sales Studio, Fine Arts Veterinary Hospital/Clinic 5. Lsduslrial Uses Recycling Centers and Stations 'k 6, Miscella~zeous Uses Amateur Radio Tower Parking Facility (B) The following uses are allowed only by Special Use Permit pursuant to Section 30- 19. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Civic Uses Adult Care Residences Halfway House Life Care Facility Nursing Home Religious Assembly Utility Services, Major• 2. Conunercial Uses Automobile Dealership, Used ~' Automobile Repair Services, Major '" Car Wash Corrunercial Indoor Amusement Convenience Store Dance Hall Equipment Sales au~d Rental Manufactured Horne Sales Mini-warehouse ~` Outpatient Mental Health and Substance Abuse Center Recreational Vehicle Sales and Service * Restaurant, Drive-in and Fast Food Surplus Sales Truck Stop 3. bzdustrial Uses Custom Manufacturing Landfill, Rubble Transportation Ternunal 4. Aliscellarzeotrs Uses Broadcasting Tower Outdoor Gatherings * {Ord, No. 82493-8, § 2, 8-24-93; Ord. No, 022796-14, § 1, 2-27-96; 042297-14, § 1, 4- 22-97; Ord. No. 042799-1 i, § 2, 4-27-99; Ord_ No. 102803-15, § 2, 10-28-03} Sec.. 30-54-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. {A)1llininzunz lot regtrirenzerzts. 1. Lots served by private well and sewage disposal system; a_ Area: l acre (43,560 square feet). b. Frontage: i 00 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B)Minimunz setback reguir•enzents 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building Iine. b. Accessory structures: Behind the front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on mare than one street, front yard setbacI<s shall apply to all streets. (C)Maxinzum 17eight of structures. l . Height limitations: a.. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment.. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is w~limited unless otherwise restricted by this ordinance, b, Accessory structures: actual heiglrt of principal structure, (p}Alaxinzunz coverage. 1, Building coverage: 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. (Ord. No, 62293-12, § 10, 6-22-93)