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Home My WebLink About4/8/2008 - Adopted Board RecordsATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 20g8 RESOLUTION ~4D8~8-~ of CGNGRATULA'rIQNS TQ THE UNITED 5TATES ARMY RESERVE oN 'SHE oCCA51oN of ITS 1 QDT" ANNIVERSARY WHEREAS, the United States Army Reserve's mission is to provide trained and ready soldiers and units with the critical corr~bat service and support capabilities necessary to protect the nation during peacetime, during any contingency and in war; and WHEREAS, the Army Reserve is a key element in the United States Army's multi~component force, trairMing wi~kh active and National Guard units to ensure that alC three components work as afully-integrated team; and WHEREAS, a reserve force was established on April Z3, ~ 908, when the Congress of ~khe United States created the Medical Reserve Corps so that a group of medical officers could be called to active duty in the event of a national emergency; and WHEREAS, today, that reserve force which was fo~~nded with 360 doctors is known as the United States Army Reserve, which is a specialized force of over one million "Warrior-Citizens of America"; and WHEREAS, more than ~ Gg,ggO Army Reserve soldiers served on ac~:ive duty during World War I, and more than 2DO,~0o Army Reserve soldiers were serving their country on active duty on every front by the end of World War II; and WHEREAS, the brave and dedicated soldiers of the Army Reserve serve on the front lines of the first war of the 2~St Century as operations continue in both Iraq and Afghanistan; and 1 WHEREAS, commands throughout the Army Reserve will host events in 2005 to celebrate its illustrious birthday and demonstrate "~00 Years of Army Strong". N~VIJ, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, offers its congratulations to the United States Army Reserve on the occasion of its 100t~ anniversary; and FURTHER, the Board of S~~ipervisors expresses its gratitude and deepest appreciation for the outstanding service provided by the United States Army Reserve. 0n motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board 2 ACTIGN N0. A-448808-2 ITEM Na. E-1 AT A REGULAR MEETING OF THE BGARD GF SUPERVISaRS 4F RGANOKE COUNTY, VIRGINIA HELD AT THE R~JANOKE COUNTY ADMINISTRATIaN CENTER MEETING DATE: April $, 200$ AGENDA ITEM: Request to approve the health insurance plan and rates for the County and Schools for fiscal year 2008-2009 SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY; Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR`S COMMENTS: BACKGROUND: The County of Roanoke and Roanoke County Public Schools participate in a joint health insurance program far eligible employees. The Roanoke Valley Resource Authority ~RVRA},the Western Virginia VllaterAuthority ~wVWA},and the UVestern Virginia Regional Jail Authority ~wVRJA} also participate in our plan. This medical plan is self-funded with reinsurance coverage to protect the financial risk assumed. Under the current contract, reinsurance is composed of two elements: specific and aggregate stop loss. The specific stop loss threshold is $200,000. Specific reinsurance protects the plan from any catastrophic claims paid on a member during the plan year. The aggregate limit of 110 percent protects the total financial liability assumed for the plan at 19 percent above "expected" claims level. The plan purchase administrative services, access to the network physicians and facilities, and claims administration from Anthem. SUMMARY OF INFORMATION: The initial renewal proposed by Anthem requested a 3.9 percent increase for fiscal year Zoos-2009. Subsequently, this increase was negotiated down to an overall increase of 3.47 percent with no benefit design changes. Tf~~is increase compares favorably to national and regional medical plan trends of 10 percentto 12 percent. Since the plan isself-funded, the actual claims paid on the program are used to establish rates for the County, Schools, RVRA, wVV1JA, and vtilllRJA as well as employee contributions. During this past year tr~ree primary cost drivers were identified: Prescription drug expenses in our group have increased by 14.fi percent and are increasing faster than the national norm bless than 10°r~}. Drug claims for prescriptions made up almost 22 percent of the total claims expenses of the program . • Medical and pharmacy claim payments increased 4.3 percent. The group experienced 40 members with claims in excess of $50,000 and two claimants who exceeded the $200,000 Specific Stop Loss Limit. • The final cost driver influencing the rate increase is the retiree population X291 school retirees and 252 county re~kirees}, Retirees under age 65 have a projected yearly cost which is almost two times higher than the average annual cost of an active employee. These pre-65 retirees comprise ~8 percent of the retirees covered in our plan. Medicare eligible retirees are also contributing to the expense of the plan, especially to the pharmacy program. ~n March 1l, 2008 Finance, Human Resources, and employee representatives for ~khe County, Schools, RVRA, vvVVVA, and VUVRJA met to review the renewal and discuss recommendations for the 2008.2009 plan year, No benefit design changes were recommended, however adopting Legislation HB 1G22 was recommended. This legislation changes the plan's eligibility criteria and requires coverage under a health insurance policy for a dependent child who is enrolled as a full time student to continue in force for up to twelve months from the date the child ceases to be a full time student if the child is unable to continue as a full time student due to a medical condition. The committee also reviewed the contribution rates charged to employees and retirees. For the past several years, employees have requested that an additional rate tier for employee and spouse be added to the plan. ~IVe evaluated this request and recommend this change be implemented effective July 1, 2008. The family plan rates were adjusted accordingly to allow for this additional tier. We will continue to review the experience of all groups and evaluate the adequacy of rates charged to err~playees and retirees. in addition, Anthem will honor their commitment to wellness and will partner with the County and Schools again next year and provide funding of $50,000 for wellness efforts coordinated with Anthem. The committee also discussed the retiree medical program, eligibility requirements, plan design, and CountylSchools'contrlbutions. This was especially important to review in light of the upcoming GASB 4~ reporting standardswhereby p~~blicemployerswill be required to recognize the ultimate financial liability of employee's postretirement medical and dental plan casts. The Retiree Health Insurance Focus Group has been meeting since December 2007. Meetings with the employees and retirees are scheduled for the weeks of April l and 14 to review recommendations. Staff will present recommended changes to the Board at a work session tentatively scheduled forApril 22, 2008. Retirees will remain under the County's plan until recommended changes are approved bythe Board. Vlle anticipatethis date to be January 1, 2009. FISCAL IMPACT: The fiscal impact of the renewal will be included in the 2005-2009 budget process. STAFF REC~MMENaATIC~N: Staff recommends approval of the attached health insurance rates, with Anthem, for fiscal year 2008-2009. V~JTE: _____ Supervisor Church motion to approve staff recommendation Motion Approved Yes No Abs Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. McNamara Mr. Flora ~ ~ ^ ^ ^ ^ c: Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Joe Sgroi, Director, Human Resources Raanake Jaunty and R+vanok~e County Schools Attachmen# A Heal#h Insurance Renewal Ra#es 2~Q8-2049 ~~" ~~ Increase Monthly Jaunty ~mplo~ee Prernium Benefit date employee P'a s far ~m Io ee Current 24D7-245 Subscriber 4ni Subscriber + 1 minor 445.72 401.D4 47.68 fi33,44 413,~D 220.44 1 O.fi3°~~ 34.$0°l0 I~a~i~ ~0~~.2~ s~3.a0 40~.zo ~9.~9~~~ Married School & noun Cou le ~ 039.20 515.75 223.42 21,50°!0 Renewal 2445-20019 Subscriber ~?~~ ~~ ~~ ~~~ 4fi4.30 414.95 49.54 ~ O.fi3°/a ~ ~! .~5 Subscriber + 1 minor fi55,42 42T.34 228.08 34.59%~ 7,+fi4 Em io ee + S ruse Farnil 951.80 1114.48 590.69 588..50 3fi1,24 425.98 37.95~~'~ 3$.22°~a nla $ 19.?$ Married Schoa! ~ Count COU ie 1114,48 574.86 239,52 21,50°I~ ~ ~ 6.2fl ~i~:~~~ Caun~v Schools Subscriber Dni 5D 1 ~ 1 ~ 5 Subscriber + minor fit 1 ~ 0 E~ to ee + ouse 55 131 ~arnil 1$3 38D Medicare carve but 200 255 Tctai Members 1012 1992 AC~~ION NO. A-040808-3 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 200$ AGENDA ITEM: SUBMITTED BY: APPRQVED BY: Request to approve the dental insurance plan and rates for Co~~nty and Schools for fiscal year 2048-2009 Rebecca Owens Director of Finance Elmer C. Hodge County Administrator COUNTY ADMINISTRATQR'S COMMENTS: SUMMARY OAF INFGRMAI'I~N: The County of Roanoke and Raanoke County Public Schools participate in the joint purchase of dental coverage for their eligible employees and retirees through the Roanoke Valley Regional Health Care Consortium. Since December 31, 2941 marks the end of a five year contract with Delta Dental, a request far proposal was prepared for the 2008-2449 renewal. Five Proposals were received and evaluated. Carriers submitting bids included Anthem; Delta Dental the incumbent carrier for the consortium}; Shenandoah; Standard; and United Concordia. Based on the bids submitted, follow up negotiations, references, and evaluations of each finalist, the committee unanimously agreed that Delta Dental should be awarded the contract with an effective date of January 1, 2048. Delta Dental presented a proposal fora 2 percent increase forfiscal year 2048-2409 and rate guarantees of a 5 percent capped increased for 2449-2014 and 2414-2411. The agreement is for three years with the option to renew for two additional one-year periods. Since the dental plan is on a calendar year basis, a blended rate is calculated for the employee rate each year in order to avoid changing the rates in the rr~iddle of the year. Dental rates foremployees are broughtforward to the Board during the spring forapproval. Retirees pay a premium that is based on their experience in the dental plan. ~fhe dental rates will need to be increased for 2008-2009 as outlined on Attachment A and would be effective July ~, 2008. FISCAL IMPACT: The fiscal impact of the renewal will increase the County budget $15,000, and the School budget $25,000. These increases are included in the draft 2008-2009 budgets of the County and Schools. STAFF REC~MMENDATI~JN: Staff recommends approving the dental insurance plan and rates for fiscal year 2008-2009. VOTE: _____ Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Abs Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. McNamara ~ ^ ^ '~ Mr. Flora ~ ^ c: Diane Hyatt, Chief Financial officer Rebecca Owens, Director, Finance Joe Sgroi, Director, Human Resources Roanoke County and Roanoke County Schools Attachment ~ Dental Insurance Rene~ral Rates 20~!5~2009 Employees: ~ Increase Monthly County Employee Premium Benefit Rate Employee Pas for Ern to ~~ retiree Rate Current 2007~D5 Subscriber C~nl 24.55 17.82 5.74 27.44°~° 35,38 Subscriber + 1 Farnil 00.96 59.15 21.1 ~ 29.fi2 18.0 39.54 41.05°1° 57.17~~° 5944 103.60 Married School & Cour~ Gau le 59.1 fi 41.40 ~ 1.7`6 31,47°~a n~a Rene~-al 248-~9 Subscriber ~]nl Subscriber + 1 ant ,~~ 25.a6 18.15 6.68 40.7'5 21.58 19.1 S 21x45°~° 0.14 ~ 31.12 47.06a1~ ~ 0.38. 60,54 Famil 10.54 30.20 40.34 51.19°I° ~ 0,8U 1 D5.58 Married School & Count Cau le 7Q.54 48.34 22.20 31.47~~q 0.43 n~a Coup Schools Coun Schools Subscriber ~r~l 450 9Ql fi4 2l9 Subscriber + fi 156 354 26 145 Famil 226 4fi7' 11 5 Total Members $42 1128 101 420 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, APRIL $, 2008 RESQLUTIQN 040808-4 APPRQVING 'fHE RQANQKE VALLEY RESQURGE AUTHQRITY BUQGET FQR THE FISCAL YEAR 2008- 2009 ~IIIHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and VIIHEREAS, by report dated March 26, 2008, a copy of which is on file in the office of the Clerk of the Board, the Chief Executive Officer of the Roanoke Valley Resource Authority has submitted a request that the County approve the FY 2008-2009 budget of the Roanoke Valley Resource Authority. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2008-2009 budget for the Roanoke Valley Resource Authority as set forth in the March 26, 2008, report of the Authority Chief Executive Officer, a copy of whicr~ is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Church to adopt the resolu~kion, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A COPY TESTE: ~~y2L%u~ti 9 Brenda J. Holton, CMC Deputy Clerk to the Board cc: Diane Hyatt, Chief Financial officer Rebecca Owens, Director, Finance Daniel Miles, CEO, RVRA ATA REGULAR MEETING GF THE BGARD GF SUPERVISGRS OF RQANGKE CGUNTY, VIRGINIA, HELD AT THE R4ANGKE CDUNTYADMINISTRA'f14N CENTER ON TUESDAY, APRIL 8, 2445 RESQLUTIQN 440508-5 APPRQVING AND CQNCURRING IN CERTAIN ITEMS SET FQRTH QN THE BQARD QF SUPERVISORS AGENDA FQR THIS DATE DESIGNATED AS ITEM I- CQNSENT AGENDA BE IT RESGLVED by the Board of Supervisors of Roanoke County, Virginia, as fallows: That the certain section of the agenda of the Board of Supervisors for April 8, 2008 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 1 inclusive, as fallows: 1. Approval of minutes -- February 26, 2005, and March 25, 2008 Thatthe Clerkto the Board is hereby authorized and directed where required by law to setforth upon anyofsaid itemstheseparatevotetabulation foranysuch item pursuant to this resolution. Gn motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote AYES: Supervisors Maare, Church, Altizer, McNamara, Flora NAYS: None A CGPY TESTS: ~n~:~.~4. rb'-- Brenda J. Holton, CMC Deputy Clerk to the Board AT A REGULAR MEE-rING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRILS, 2fl08 RESGLUTION 040808-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CGNF4RMITY WITH THE CODE GF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfullyexempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Onlysuch public business matters aswere identified inthemotion conveningthe closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Flora to adopt the resolution, and carried bythe following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A COPY TESTE: ~~~~~~ Brenda J. Hot on, CMC Deputy Clerk to the Board