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Roanoke County
Board of Supervisors
Agenda
May 13, 2008
Good afternoon and welcome to our meeting for May 13, 2008. Regular meetings are
held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are
held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule
will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are
now closed-captioned, so it is important that anyone addressing the Board speak
directly into the microphones at the podium. Individuals who require assistance or
special arrangements to participate in or attend Board of Supervisors meetings should
contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation: Father Tom Miller
Saint Andrew's Catholic Church
3. Pledge of Allegiance to the United States Flag
6. REQUESTS TO POSTPONE, ADD T0, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Proclamation declaring the week of May 11 through 17, 2008, as Business
Appreciation Week in the County of Roanoke
2. Proclamation declaring the week of May 18 through 24, 2008, as Emergency
Medical Services Week in the County of Roanoke
3. Proclamation declaring the week of May 5 through 11, 2008, as Building
Safety Week in the County of Roanoke
D. BRIEFINGS
1
E. NEW BUSINESS
1. Presentation from the U. S. Marine Corps Reserve Unit and the Marine Corps
League and appropriation of $3,000 proceeds from the 12t" annual Marine
Mud Run. (Pete Haislip, Director of Parks, Recreation, and Tourism)
2. Request to adopt a resolution granting a waiver under Section 13-23 of the
Roanoke County Code to the provisions of the County's noise ordinance,
Article II. Noise of Chapter 13: Offenses -Miscellaneous of the Roanoke
County Code, Design Telecommunications, Inc. and nTelos PCS. (Paul
Mahoney, County Attorney)
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCES -CONSENT AGENDA: Approval of these items does not
indicate support for, or judge the merits of, the requested zoning actions but
satisfies procedural requirements and schedules the Public Hearings which will
be held after recommendation by the Planning Commission.
G. FIRST READING OF ORDINANCES
1. First reading of an ordinance to appropriate funds for the fiscal year 2008-
2009 budget and approval of the Classification Plan for fiscal year 2008-2009.
(Brent Robertson, Director of Management and Budget)
2. First reading of an ordinance authorizing the vacation of right-of-way shown
as a portion of Brentwood Court on plat of Section No. 3 of Kingston Court, in
Plat Book 11, page 39, of the Roanoke County Circuit Court Clerk's Office,
and retaining a public utility easement, Windsor Hills Magisterial District.
(Arnold Covey, Director of Community Development)
3. First reading of an ordinance amending Section 8.1-9 Penalties, Injunctions,
and other Legal Actions of Chapter 8.1 Erosion and Sediment Control of the
Roanoke County Code. (Tarek Moneir, Deputy Director of Development)
4. First reading of an ordinance to increase the salaries of the members of the
Board of Supervisors of Roanoke County pursuant to Section 3.07 of the
Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia.
(Paul M. Mahoney, County Attorney)
H. SECOND READING OF ORDINANCES
APPOINTMENTS
1. Board of Zoning Appeals (appointed by district)
2. Court Community Corrections Alcohol Safety Action Program Policy Board
2
3. Parks and Recreation Advisory Commission (appointed by district)
4. Roanoke Valley Convention and Visitors Bureau Board of Directors
5. Roanoke Valley-Alleghany Regional Commission
6. Roanoke Valley-Alleghany Regional Commission Metropolitan Planning
Organization (MPO)
7. Total Action Against Poverty (TAP) Board of Directors
8. Western Virginia Water Authority
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Approval of minutes for November 11, 2007
2. Resolution of appreciation to Mildred Scott, Treasurer's Office, after fourteen
years of service
3. Request from the Fire and Rescue Department to accept and appropriate a
grant of $1,300 from Wal-Mart Stores for the purchase of public education
materials for fire and life safety community education programs
4. Request from the Schools to accept and appropriate funds in the amount of
$111,917.59 from various sources
5. Acceptance of a drainage easement and use of a retention pond from English
Construction Company, Inc. to benefit the multi-generational recreation center
6. Request to designate a portion of Rocky Road, Rte. 744 (Windsor Hills
Magisterial District) as a rural rustic road in the Virginia Department of
Transportation Secondary System
7. Request for approval of award of bid for construction of the fleet service
center
3
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Telecommunications Tax Comparison Report
5. Statement of the Treasurer's Accountability per Investment and Portfolio
Policy as of April 30, 2008
6. Proclamations signed by the Chairman
O. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph B. "Butch" Church
2. Michael W. Altizer
3. Joseph P. McNamara
4. Charlotte A. Moore
5. Richard C. Flora
P. WORK SESSIONS (Training room - 4t" Floor)
1. Work session to review the 2008 General Assembly session and preview the
2009 session. (Paul Mahoney, County Attorney; Eldon James, Legislative
Liaison)
2. Work session to review the retiree health insurance program. (Diane Hyatt,
Chief Financial Officer)
3. Work session on remaining budget items the Board may wish to discuss.
(Elmer Hodge, County Administrator)
Q. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (1)
discussion or consideration of the employment, assignment, appointment,
promotion, performance, demotion, salaries, disciplining or resignation of specific
public officers
4
R. CERTIFICATION RESOLUTION
S. ADJOURNMENT
ACTION NO.
ITEM NO. ~-~ "
AT A REGULAR MEETING OF "fHE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
May 13, 2008
Proclamation declaring May 11 through May 17, 2008, as
Business Appreciation Week in the County of Roanoke
Melinda Cox
Economic Development Specialist
Elmer C. Hodge ~/~-~
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Honorable Timothy M. Kaine, Governor of the Commonwealth of Virginia, has
declared the week of May 11 through May 17, 2008, as Business Appreciation Week. This
week commemorates all business community partners for their daily contributions to the
Commonwealth and their leadership throughout four centi.iries of commerce. The week's
theme for 2008 is "The State of Small Business."
Locally, each community is encouraged to participate iri Business Appreciation Week, and
Roanoke County continues this tradition during this week and throughout the year.
Governor Kaine will begin the recognition week by hosting a breakfast in Richmond thatwill
honor the state's existing businesses. Roanoke County wishes to take this opportunity to
officially recognize the contributions of our business partners who are the cornerstone for
our citizens' quality of life.
Doug Chittum, Director o~F Economic Development, and Neil Wilkin, President and Chief
Executive O~FFicer of Optical Cable Corporation, will accept the proclamation inappreciation
and recognition of the Roanoke County business community.
!t is fitting that Optical Cable Corporation be representative of our business community as
the company was declared Business of the Year in 2007 by the Blue Ridge Business
Journal and also named Manufacturer of the Year by Start-It Magazine for 2007. In March,
Optical Cable was awarded Exporter of the Year in information technology by the U.S.
Department of Commerce. In seven short years, the company has completed a total
renewal process and has emerged as an industry leader. Optical Cable Corporation is the
second largest manufacturer of multi-mode fiber optic cable for the enterprise market in
North America and the premier manufacturer of military ground tactical Fiber optic cable for
the U.S. military and Allied Forces. In fact, Optical Cable is the only company in the world
to offer a qualified ground tactical cable with a US and UK approval. Today, Optical Cable
Corporation is a viable, solid business venture with top standing in the cable industry and
the architect of it success is Neil Wilkin.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 2008
PROCLAMATION DECLARING THE WEEK OF MAY 11 THROUGH
MAY 17, 2008, AS BUSINESS APPRECIATION WEEK IN THE COUNTY
OF ROANOKE
WHEREAS, the County of Roanoke is proud to have a thriving base of business
and industry which contributes to a flourishing local economy; and
WHEREAS, these business partners create wealth in the County of Roanoke
through capital investment and the development of vital employment opportunities; and
WHEREAS, these businesses generate revenues from which the entire local and
regional citizenry benefit; and
WHEREAS, the County of Roanoke recognizes that existing businesses play a
pivotal role in preserving the economic well being by contributing to a sustainable,
prosperous community; and
WHEREAS, Roanoke County participates in the activities of the Roanoke
Regional Chamber of Commerce, the Salem-Roanoke County Chamber of Commerce,
the Vinton Chamber of Commerce, the Roanoke Valley Economic Development
Partnership, and the NewVA Corridor Technology Council which represent a distinct
and robust group of diversified businesses; and
WHEREAS, the Board wishes to acknowledge their confidence in the leadership
role embodied by the entire existing business and industry community and express its
profound appreciation to these business partners.
1
NOW THEREFORE, we, the Board of Supervisors of Roanoke County, Virginia,
do hereby proclaim the week of May 11 through May 17 2008, as BUSINESS
APPRECIATION WEEK in the County of Roanoke; and
FURTHER, by this proclamation give notice to our citizens that the industrial and
commercial enterprises of the County of Roanoke can state that this year's theme of
"The State of Small Business" is dynamic, resilient, and stalwart.
2
ACTION NO.
ITEM NO. C. - ~~.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
APPROVED BY:
May 13, 2008
Proclamation declaring the week of May 18 throi.agh 24, 2008,
as Emergency Medical Services Week in the County of
Roanoke
Elmer C. Hodge C~-(~'r~
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Fire & Rescue Department is requesting that the Board adopt the
attached proclamation declaring the week of May 18 tFirough 24, 2008, as Emergency
Medical Services Week. Emergency Medical Services Week brings together local
communities and medical personnel to publicize safety and honor the dedication of those
who provide the day-to-day lifesaving services of medicine's "front line."
Present to accept the proclamation will be Fire and Rescue Chief Rick Burch. Also
expected to be present are Division Chief Dustin Campbell, EMS Battalion Chief Bill Duff,
Volunteer Rescue Chief Doug Adams, and Clearbrook Station personnel.
AT A REGULAR MEETING OF "fHE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 2008
PROCLAMATION DECLARING THE WEEK OF MAY 18 THROUGH 24,
2008, AS EMERGENCY MEDICAL SERVICES WEEK IN THE COUNTY
OFROANOKE
WHEREAS, emergency medical services are a vital public service; and
WHEREAS, the men~ibers of emergency medical services teams are ready to
provide lifesaving care to those in need 24 hours a day, seven days a week; and
WHEREAS, access to quality emergency care dramatically improves the survival
and recovery rate of those who experience sudden illness or injury; and
WHEREAS, the emergency medical services system consists of emergency
physicians, emergency nurses, emergency medical technicians, paramedics,
firefighters, 911 dispatchers, educators, administrators, and others; and
WHEREAS, the career and volunteer members of emergency medical services
teams, engage in thousands of hours of specialized training and continuing education to
enhance their lifesaving skills; and
WHEREAS, it is appropriate to recognize the value and the accomplishments of
emergency medical services providers by designating Emergency Medical Services
Week; now
NOW, THEREFORE, WE THE BOARD OF SUPERVISORS of the County of
Roanoke, Virginia, do hereby proclaim the week of May 18 through 24, 2008, as
EMERGENCY MEDICAL SERVICES WEEK; and
FURTHER, we encourage the community to observe this week with appropriate
programs, ceremonies, and activities that reflect the theme for this year "EMS: Your Life
is Our Mission".
ACTION NO.
ITEM NO. C
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS"fRATION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: Proclamation declaring the week of May 5 through 11, 2008,
as Building Safety Week in the County of Roanoke
APPROVED BY: Elmer C. Hodge
County Adminis~tra or
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Building Commissioner is requesting that the Board adopt the
attached proclamation declaring the week of May 5 through 11, 2008, as Building Safety
Week. This year's theme, "Building Safety-Where You Live, Work, and Play", raises
awareness of the importance of all aspects of building safety, encourages the development
of appropriate steps to ensure that the places where we live, work and play are safe, and
serves as reminder that countless lives have been saved due to the implementation of
safety codes by local and state agencies.
Tarek Moneir, Deputy Director of Development, and Joel Baker, Building Commissioner,
will be present to accept the proclamation.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 2008
PROCLAMATION DECLARING THE WEEK OF MAY 5 "THROUGH 11,
2008, AS BUILDING SAFETY WEEK IN THE COUNTY OF ROANOKE
WHEREAS, as a result of Roanoke County's continuing efforts to address critical
safety issues in the building environment that affect our citizens both in everyday life and in
times of natural disaster, we are confident that our structures are safe and sound; and
WHEREAS, building safety and fire prevention officials, architects, engineers,
builders, and others in the construction industry work triroughout the year to ensure the
safe construction of buildings; and
WHEREAS, these dedicated members of the International Code Council develop
and implement the highest-quality codes to protect Americans in the buildings where we
live, learn, work, and play; and
WHEREAS, the International Codes, the most widely adopted building safety and
fire prevention codes in the nation used by most cities, counties, and states also include
safeguards to protect the public from natural disasters such as hurricanes, snowstorms,
tornadoes, wild fires, and earthquakes; and
WHEREAS, Building Safety Week which is sponsored by the International Code
Council serves to remind the public about the critical role of our communities' largely
unknown guardians of public safety-our local code officials who help prevent countless
fires and accidents; and
WHEREAS, the theme for 2008 which is "Building Safety-Where You Live, Work,
and Play" raises awareness of the importance of all aspects of building safety, encourages
the development of appropriate steps to ensure that the places where we live, learn, work,
and play are safe, and serves as a reminder that countless lives have been saved due to
the implementation of safety codes by local and state agencies; and
WHEREAS, in observation of Building Safety Week, Roanoke County asks its
citizens to consider projects to improve building safety at home and in the community and
to acknowledge the essential services provided by local and state building departments
and federal agencies that protect lives and property.
NOW THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do
hereby proclaim and recognize the week of May 5 through 11, 2008, as BUILDING
SAFETY WEEK in the County of Roanoke and call upon its citizens to observe this week
with appropriate ceremonies and activities.
ACTION NO.
ITEM NO. ~ ~~ ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: Presentation from the U. S. Marine Corps Reserve Unit and
the Marine Corps League and appropriation of $3,000
proceeds from the 12th annual Marine Mud Run
SUBMITTED BY: Pete Haislip
Director of Parks, Recreation, and Tourism
APPROVED BY: Elmer C. Hodge ~~,.~'
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Marine Corps Mud Run continues to be one of the Roanoke Valley's signature running
and fundraising events. This event is one that draws the interest of many individual and its
team competition has become popular with school groups, athletic teams, as well as teams
made up of friends and neighbors. The event represents a long running partnership, lead
by the Marine Corps League and the Marine Corps Reserve Unit, Company B, 4th Combat
Engineer Battalion, in cooperation with the Roanoke County Department of Parks,
Recreation, and Tourism and many other corporate sponsors. The beneficiaries of this
event are the nationally recognized Marine Toys for Tots program and on the local level,
Camp Roanoke. This year there were over 1,500 participants and well over 4,500
spectators.
We are proud of our partnership with the Marines and look forward to working with them for
years to come. This year's $3,000 contribution brings the total amount contributed over the
years to $60,200. These funds will be used for facility improvements at the carrip. A visit
to Camp Roanoke will document the many improvements these funds have made over the
years. Our record camp registrations for this summer are a testament to these
improvements!
The presentation will be made by Marine Corps League Commandant Gene Narvo; Junior
Vice Commandant Moses Stevens; Paymaster James Stokes, III; and Mud Run Treasurer
Frank Kristoff.
FISCAL IMPACT:
The funds will be appropriated to the Camp Roanoke Fee Class Account for improvements
at the camp.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends acceptance and appropriation of the $3,000 contribution from the 12tH
annual Marine Corps Mud Run to the Camp Roanoke Fee Class Account.
USA~p ~ ~~~e
CERTIFICATE OF RECOGNITION
AWARDED TO
Marine Corps League
for their continued support of Camp Roanoke
- For the past twelve years, the Marine Corps Reserve Unit, Company B, 4`"
Combat Engineer Battalion, and the Marine Corps League, in cooperation
with the Roanoke County Department of Parks, Recreation and Tourism
and other corporate sponsors, have hosted the Marine Mud Run in Green
Hill Park.
- This event is designed to raise funds for the Toys for Tots Program and
Camp Roanoke.
This event continues to be one of the largest and most successful running
events in the Valley, receiving media support from around the state and
including runners of all ages.
- The contribution from the Marines this year was $3,000 and brings the tots!
amount contributed to $60,200.
Presented this 13th day of May 2008
Richard C. Flora, Chairman
Michael W. Altizer, Vic~Chairman
Joseph B. "Butch" Church
seph P. McNamara
~~~~ ~. m~
Charlotte A. Moore
c4p~p of ~toartu~e
CERTIFICATE OF RECOGNITION
AWARDED TO
U. S. Marine Corps Reserve Unit
for their continued support of Camp Roanoke
- For the past twelve years, the Marine Corps Reserve Unit, Company B, 4cn
Combat Engineer Battalion, and the Marine Corps League, in cooperation
with the Roanoke County Department of Parks, Recreation and Tourism
and other corporate sponsors, have hosted the Marine Mud Run in Green
Hill Park.
- This event is designed to raise funds for the Toys for Tots Program and
Camp Roanoke.
- This event continues to be one of the largest and most successful running
events in the Valley, receiving media support from around the state and
including runners of all ages.
- The contribution from the Marines this year was $3,000 and brings the total
amount contributed to $60,200.
Presented this 13th day of May 2008
~-..~ c. ~ o..
Richard C. Flora, Chairman
Michael W. Altizer, Vic -Chairman
Joseph B. "Butch" Church
seph P. McNamara
Charlotte A. Moore
ACTION NO.
ITEM NO. ~= °~
AT A REGULAR MEE"I"ING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CEN"fER
MEETING DATE: May 13, 2008
AGENDA ITEM: Request to adopt a resolution granting a waiver under
Section 13-23 of the Roanoke County Code to the
provisions of the County's noise ordinance, Article II.
Noise of Chapter 13: Offenses -Miscellaneous of the
Roanoke County Code, Design Telecommunications,
Inc. and nTelos PCS
SUBMITTED BY: Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Design Telecommunications, Inc. is requesting a noise ordinance waiver to
perform maintenance work on nTelos PCS cell site equipment at night (between
9:00 p.m. and 7:00 a.m. the next morning) at approximately 15 locations in
Roanoke County. This work must be done at night since it impacts service.
Each site must be taken off the air to do this work. Each site will be completed in
one night's work, so there will not be multiple nights of noise at each site.
This project should be completed within 80 days; however, to avoid any
extension of time for the waiver, it is recorrimended that the waiver run through
August 31, 2008.
The maintenance work will be completed by a crew using a large crane truck and
generators.
Attached to this report is a listing of all of the locations in the region. Staff will
have available for the Board meeting a map showing the locations in Roanoke
County.
1
STAFF RECOMMENDA"PION:
It is recommended that the Board favorably consider the adoption of the attached
Resolution granting this waiver.
P.C3, I3ox 4628 ~ Charlottesville, Virginia 22905 ~ (434) 95I -0684 AC~43~4)~~5~1~-0-0696
T~l.~Cr7~111>ill~i~l~d~~'i01g5
To whom it may concern: 4-29-08
Design Telecommunications lnc would like to request a variance of the noise ordinance in and around Roanoke, Va. Design
Telecommunications Inc. has been contracted by Ntelos PCS to do maintenance work on their cell site equipment. 'I'bis work has to
be completed at night due to the fact that it is service: impacting work. The sites have to be taken off of the air for this work. The
work is to commence around the hour of 9 pm and would be complete at or near 7 am the next morning. Each site will only require
one night for the night portion of the work so there will not be multiple nights of noise al each site only one. `The majorities of sites
are not in heavily populated areas and over all sl~oul.d not present a noise issue too many residents as a result. The project is projected
to last for about 80 calendar days. I have included a list of sites this work will need to be done at as well as the contract between
Ntelos and Design Telecommunications lnc. Design Telecommunications Inc. will make every effort to keep the noise to a minimum
each night keeping in mind that there is a noise ordinance for a reason.
R s ectfu y
J
J ~n o' '' daffer
ecretary/ Treasu. r
I)esign']'elecommunications ]nc.
434-53.1-2294
VA CON1'RACrOR N0. 2761-D22.3o2A NC CONTRACTOR NO. 16336-U R'V CONTRACrOR N0. WVU279G3
Sites Address
RN101 37 Church Avenue SW Roanoke VA
RN102 1896 Tinker Top Road Daleville VA
RN104 1671 Skyview Road Salem VA
RN106 3304 Wyoming Avenue NW Roanoke VA
RN108 6337 North Lee Highway Fairfield VA
RN109 1305 Enfield Road Lexington VA
RN110 4500 Franklin Road & Summit Way Roanoke VA
RN112 6039 Harwick Drive Salem VA
RN113 15 Low Bridge Lane Lexington VA
RN114 4880 Glade Creek Road Roanoke VA
RN115 1645 Magnolia Avenue Buena Vista VA
RN116 3861 South Lee Highway Natural Bridge VA
RN117 195 Boundary Line Lane Lexington VA
RN118 437 High Bridge Church Road Natural Bridge VA
RN119 1820 Temple Drive Vinton VA
RN120 1677 Albemarle Avenue Buchanan VA
RN121 437 Gravel Hi{l Road Troutville VA
RN122 2703 Grammer Lane Christiansburg VA
RN123 2200 Lonesome Dove Drive Christiansburg VA
RN124 1360 East Midland Trail Lexington VA
RN126 109 Clay Street SE Blacksburg VA
RN127 3604 Seneca Hollow Road Elliston VA
RN128 410 Prospect Street Radford VA
RN129 4621 Cornbread Road Radford VA
RN130 330 Merrimac Road #42 Blacksburg VA
RN133 320 Hershberger Road NW Roanoke VA
RN134 605 Arch Mill Road Buchanan VA
RN135 2655 Frontage Road Buchanan VA
RN136 Loch Haven Drive Roanoke VA
RN 138 Reese Mountain Road Elliston VA
RN139 Crestmoor Road Roanoke VA
RN140 1823 Progress Drive SE Roanoke VA
RN141 2727 Ferndale Drive NW Roanoke VA
RN146 3256 Radford Road Christiansburg VA
RN148 2600 Gil Haven Road Roanoke VA
RN150 2770 Creston Avenue SW Roanoke VA
RN1S2 5062 Benois Road Roanoke VA
RN153 30 South Main Street Lexington VA
RN154 3386 Rasmont Road Roanoke VA
RN161 290 Raven Lane Blacksburg VA
RN162 2364 Peppers Ferry Road NW Christiansburg VA
RN163 880 Brushy Ridge Drive Salem VA
RN173 851 Layman Lane Daleville VA
RN208 580 North High Street Christiansburg VA
RN225 130 Dozer Track Lane Natural Bridge VA
RN226 974 Bunker Hili Mill Road Lexington VA
RN237 1703 Eanes Road SE Roanoke VA
RN238 3038 Melrose Avenue NW Roanoke VA
Sites Address
RNZ40 1919 Plantation Road NE Raanoke VA
RN241 305 Roop Street Vinton VA
RN246 2613 Franklin Road 5W Roanoke VA
RN252 4999 Frontage Road Buchanan VA
RN313 110 Steel Drive NW Roanoke VA
RN317 220 East Main Street Salem VA
RN322 7403 Barrens Road Raanoke VA
RN333 925 North Electric Road Salem VA
RIV334 4135 West Main Street Salem VA
RN348 7041 Falling Branch Road Radford VA
RN372 1741 Cleveland Avenue SW Raanoke VA
RN375 4064 iCentland Drive Raanoke VA
RN398 1020 Plantation Road Blacksburg VA
RN399 1710 North Main Street Blacksburg VA
RN424 6865 Wilderness Road Dublin VA
RN426 600 Newbern Road Dublin VA
RN432 3720 Foys Lane Draper VA
RN462 1604 Grayland Street Blacksburg VA
RN466 1561 Radford Road Christiansburg VA
RN467 1231 Rockland Avenue NW Roanoke VA
RN500 712 N. Main Street Blacksburg VA
RN526 Blacksburg VA
RN601 635 Forest Grove Road Lexington VA
RN714 148 Big Bear Run Vinton VA
RN715 107 Timberline Trail Vinton VA
RN735 4262 Pandapas Pond Road Newport VA
RN736 443 Dividing Ridges Lane Newport VA
RN737 402 Circle Drive Pembroke Va
RN738 327 Tickle Tower Road Pearisburg VA
RN739 424 Robertson Mountain Tower Ro Narrows VA
RN745 2015 Grandin Road Roanoke VA
RN747 3000 Nicholas Ave Vinton VA
RN750 1366 Tawne Square Blvd. NW Roanoke VA
RN760 223 Perdue Tower Road Narrows VA
RN815 5868 Catton Hill Road Roanoke VA
RN$16 8920 Willett Lane Bent Mauntain VA
RN860 Rt. 695 Catawba Road Fincastle VA
RN861 151 Salt Petre Cave Road Eagle Rock VA
RN863 1808 Prices Bluff Raad Eagle Rock VA
RN864 21338 Botetourt Road Eagle Rock Va
RN865 75 Ferrol Avenue Clifton Forge VA
RN866 Laurel Ridge Road Clifton Forge VA
RN867 1919 Selma-Low Moor Raad low Moor VA
RN868 ,
RN869 ,
RN870 '
RN871 Rumsey Road Covington VA
RN877 532 Sycamore Valley Drive Lexington VA
Sites Address
RN879 ,
RN882 5203 Longdale Furnace Road Clifton Forge VA
RN884 ,
PR.24.20$$ 5:53PM NTELOS N0. 6469 P. 1
West Virginia PCS Alliance, L.G.
x.154 Shenrrandoah Village Drive
Waynesboro, Virginia
EVaO Scope of work
Design Yelecommunication
P.O. Sox 4628
Charlottesville Va. 22905
You are hereby requested to provide fihe Services described below subject to fine terms end
conditions set forth herein and in accordance with~the provisions ofthe Master Corrtrector
Agreement {"Agreement"}dated September 19, 2007 by and between VILEST VIRGINIA PCS
ALLIANCE, L.C. and VIRGfNIA PCS Al.LtANCE, L.C. ("NTEL45") and Design Telecommunication
Int., ("Contractor"). It is expressly understood and agreed that notwithstanding any other
provision of this Scope of 1Nork, Company reserves the r[ght to perform any ServicES with
N?FELTS employees.
2. Contractor will be required to attend weekly upgrade deployment meetings as needed.
2. Contractor wiA be responsible for picking up the BTS at the IVtelas warehouse located at 927
Barlow pr. Charleston West Va. 25312 or 359 S. Oak l.arte, Waynesboro Va. 22980.
3. Before leaving the warehouse the Contractor will be required to:
a. Verify BTS being picked up is the correct STS for the specific site.
b. Scan all Sar Coded items specific to the STS -see attached sheet for details. {scanner
wilt be provided by IVTELOS, Contractor to provide laptop with MS Excel).
i. Contractor will be responsible far e-mailing the scanned data to IVfI:LOS.
t. Verify the packing slip identifies the speafic site, is signed and dated by the contractor.
d. Contractor will be responsible for faxing the sign packing slips to NTELQS.
e. 1'he BTS wil! be identified by writing the matching packing slip Site ID on ttte side of the
BT5 with a black marker identifying the site iD where the equipment is to be installed
and the P.O. number
4. Contractor wii! transport with care, tare B75 to the designated site.
5. Contractor will take the in-service BTS out of service when necessary and move it to a
predetermined temporary location during the maintenance window ((x2 am-ham}.
~ ~~,~h1J P p r~C l o ~r
APR. 24. 204$ 5:53PM NTELOS N0. 6469 P. 2
a, Once moved to temporary location, power, talco, grounds, GPS and ltF jumpers will be
reconnected to the existing BTS. 'Fhe Contractor, working with NTELE75 NOC, will Head
to re-activate the BTS.
b. t~nce the existing BTS is back an air the new BTS will be set in its permanent location
and the new power, Telco, and grounds will be run to the new BTS. "f he power and teico
conduit will be attached to the BTS but all cabling will be left unconnected in the BTS.
G. Contractor will need to provide a 100 amp service far MOb CELLS and a 50 amp service for
Compacts. Sites with a Compact Growth Cabinet wilt require an additiana150 amp service.
7. Contractor wilt foe responsible to provide 6 N connectors far making up temporary jumpers to
connect to the Motorola bts.
8. The Contractor wilt need to install a GPS Mount when the existing mount does not work..
9. Contractor will test new temporary jumpers before connecting to existing BT5 and weatherproof
when finished.
10. Contractor will be responsible for relocation of Mac cabinet when required.
13. Gantractor will be responsible far installing a surge protector on sites where there is no
protection in the existing Mac Cabinet or PPC. Surge Protector will be provided by NTELOS.
12. Contractor wilt be responsible for pulling new A/C wire if existing is too short or wrong size an
runs less than 50 feet. On runs longer than 5Q feet spiking will be allowed by either
compression lugs or splicing blocks.
13. Contractor will be responsible far adding any additional grounds, conduits, seat tight or
additional support far bath temporary and permanent RF jumpers that are required.
14. Contractor wilt be responsible for pulling in four Cats cables to the new BTS with RJ 45 jack on
the DEMARC end and a5 many as required to the old BTS. The Pour Cats wilt Consist of red, biue,
white, and yellow. Each run of CATS must be tested to ensure the jack was installed properly.
1S. Contractor will be responsible far making any arrangements necessary to overcome weather or
site conditions (does not apply to roads thafi require are impassable due to erasion}.
1&. Contractor will install conduit in an acceptable workmanship mann~erto ensure it does not:
a. Create a trip hazards and is properly secared.
b. Use excessive Seal Tight (use must be kept to a minimum).
c. Conduit must be run around the edge of the pad. Conduit runs across the pad are Hat
atlawed. .
APR. 24.200$ 5:53PM NTELOS N0. 6469 P. 3
d. EMT must be used when running conduit in shelters for electrical feed.
17. Contractor will use only taro hole lugs with stainless hardware on all grounds where required.
ZS, Contractor will not start work o~n any site without a N'PP from NTEL05.
a. Contractor will completely familiarise themselves with any restrictions as to time, days
of the week and other considerations that may impactthe relationship between the
i-andlord and NELDS.
19. Contractor will be responsible for removing the old BTs and delivering back to the Charleston or
Waynesboro warehouse after the cutover. on indoor site the power plants and batteries will
need to be removed. The legacy base stations rr-ay be redeployed_ All bolts and loose parts
should be returned with the base station. Cl'his includes GP5 heads}
a. Contractor will mark the old BTS in bold letters to clearly identify the Site ID number
where the BTS is being moved from.
20. Contractor will only use Square d for any electrical upgrades.
21. Platform if required will be provided by Ntelos.
22. Contractor will quote separately additional charges for removing an existing Mac Cabinet and
installing N7"EL05' standard PPC Cabinet.
23. Contractor will quote separately additional charges for upgrading from 60 amp panel to 100
amp
24~. Contractor will provide a separate quote for installing microwave cabinets and relocation of
Microwaves.
25. Contractor will be required to meet all insurance requirements of our landlords and NTELOS.
26. Contractor will be responsible for any damage to BTS while transporting from warehouse to site
and during installation at the sate.
27. Contractor will be responsible for all materials except those specifically stated in this document
above.
28. Carrtractor is responsible for removing their trash from the site.
29. Ntelos will pay 450Q.00 per site listed below forthe services listed above. The first payment will
be for 3$00,00 due afterthe crew BTS is installed and the balance of 700.00 when the old BTS is
return to our warehouse.
APR, 74. 2008 5,53PM NTELOS
NTEl.OS
~y,
Sfgnat~r2
Nerve:.. _ Ben Pierce
Print
Title: Proeretn Mena er
N0.64b9 P. 4
Contract'or~
by:
sigrtatu~
Print
AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CEN"fER ON TUESDAY, MAY 13, 2008
RESOLUTION GRANTING A WAIVER UNDER SECTION 13-23 OF THE
ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY'S
NOISE ORDINANCE, ARTICLE II. NOISEOF CHAPTER 13: OFFENSES-
MISCELLANEOUS OF THE ROANOKE COUNTY CODE, DESIGN
TELECOMMUNICATIONS, INC. AND NTELOS PCS
WHEREAS, Design Telecommunications, Inc., the contractor for Ntelos PCS to
perform maintenance work on cell site equipment, has requested a waiver of the County's
noise ordinance as contemplated under Sec. 13-23. Undue hardship waiver. to permit
this maintenance work beginning on May 14, 2008, and ending August 31, 2008; and
WHEREAS, Section 13-23 of the Roanoke County Code establishes certain
standards for the Board of Supervisors to grant waivers from the provision of the Roanoke
County Noise Ordinance, Article II. Noise of Chapter 13: Offenses - Miscellaneous to avoid
undue hardship upon consideration of certain factors set forth in subsection (b) of Sec. 13-
23 and after making certain alternative findings.
BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia,
as follows:
1. In making its determination as to whether to grant the requested waiver to Design
Telecommunications, Inc. from the County's noise ordinance, the Board of
Supervisors has considered the following factors:
a. The time of day the noise will occur and the duration of the noise: Beginning
at approximately 9:00 p.m. on Wednesday, May 14, 2008, and ending 7:00
a.m. on August 31, 2008;
b. Whether the noise is intermittent or continuous: The noise produced di.iring
the process of performing maintenance work on cell site equipment at
numerous locations in the Roanoke Valley is done in order to minimize
impacts on service. This work requires taking each site off the air for this
maintenance work.
c. The extensiveness of the noise: Each site will only require one night for the
night portion of the work. There will not be multiple nights of noise at each
site. Further many of the sites are not in heavily populated areas.
d. The technical and economic feasibility of bringing the noise into conformance
with the noise ordinance: This work has to be completed at night due to the
fact that it is service impacting work, that is, the site must be taken off the air
for this work.
e. Other matters related to the impact of the noise on the health, safety, and
welfare of the community and the degree of hardship resulting from
enforcement of the ordinance: Work will commence at each site
approximately 9:00 p.m. and will be completed by 7:00 a.m. the next
morning.
f. The extent to which the noise is necessary and incidental to the commercial
and industrial use generating the sound: The noise to be generated by this
maintenance work is limited to one night for each site. It consists of a large
crane truck and generator.
2. The Board of Supervisors makes the following finding: Compliance with the
provisions of the County's noise ordinance concerning the specific act of noise
disturbance by construction machinery or operations under subsection (1) of Sec.
2
13-21. Specific acts as noise disturbance. or under the provision of Sec. 13-20.
General prohibition. would produce serious economic hardship for Ntelos PCS and
Design Telecommunications, Inc. without producing any substantial benefit to the
public.
3. That the provisions of Sec.13-21. Specific acts as noise, subsection (1) and Sec.
13-20. General prohibition. of Article II. NOISE of Chapter 13. OFFENSES -
MISCELLANEOUS be WAIVED for a period from May 14, 2008, until August 31,
2008.
4. "this waiver is granted specifically to Design Telecommunications, Inc., its officers,
employees and agents for maintenance work and related activities at various
locations in Roanoke County, Virginia.
5. That this waiver may only be extended upon written application and approval by the
Board of Supervisors.
6. "that this Resolution shall be in full force and effect from its passage.
3
AC"I"ION NO. /~
ITEM NO. (S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS"fRATION CENTER
MEETING DA"fE: May 13, 2008
AGENDA ITEM: First reading of an ordinance to appropriate funds for the fiscal year
2008-2009 budget and approval of the Classi~Fication Plan for fiscal
year 2008-2009
SUBMIT"fED BY:
APPROVED BY:
Brent Robertson
Director of Management and Budget
Elmer C. Hodge fit.
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The fiscal year 2008-2009 budget was presented to the Board of Supervisors on April 22, 2008.
A public hearing was held on April 22, 2008 to receive written and oral comment from the public
concerning the proposed budget and fiscal year 2009-2013 Capital Improvements Program.
Attached for your approval is the Budget Appropriation Ordinance for fiscal year 2008-09.
The total County budget is $383,155,528. This includes all inter-fund and intra-fund transfers.
The budget net of transfers is $284,789,303.
STAFF RECOMMENDATION:
The format of the appropriation ordinance conforms to the reporting basis used at year-end in
the Comprehensive Annual Financial Report. TI-iis presentation allows the same level of budget
comparison as is required by Generally Accepted Accounting Principles for financial reporting
purposes. This format will also consistently apply the appropriation on a fund basis for County
funds as has been used to appropriate School funds in the past.
Staff recommends approval of the first reading of the 2008-2009 fiscal year budget appropriation
ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year
2008-2009. The second reading of the ordinance and resolution adopting the budget is
schedi.aled for May 27, 2008.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2008
ORDINANCE APPROPRIATING FUNDS FOR "fHE 2008-09
FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, a public
hearing was held on April 22, 2008 concerning the adoption of the annual budget
for Roanoke County for fiscal year 2008-09; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
approved said budget on May 27, 2008, pursuant to the provisions of Section
13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950
Code of Virginia, as amended; and
WHEREAS, the first reading of this appropriation ordinance was held on
May 13, 2008, and the second reading of this ordinance was held on May 27,
2008, pursuant to the provisions of Section 18.04 of the Roanoke County
Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the following appropriations are hereby made from the respective
funds for the period beginning July 1, 2008, and ending June 30, 2009, for the
functions and purposes indicated:
County of Roanoke
Adopted FY 2008-2009 Budget
May 27, 2008
Revenues:
General Fund:
General Government $ 170,877,305
Comprehensive Services 7,156,582
Emergency Communications Center 2,264,299
Law Library 41,648
Public Works Projects 190,107
SB&T-Social Services Building 444,580
Recreation Fee Class 1,600,126
Internal Services 4,963,927
County Garage 640,284
Total General Fund $ 188,178,858
Debt Service Fund -County $ 8,443,046
Capital Projects Fund 13,957,040
Total Capital Projects Fund $ 13,957,040
Internal Service Fund -Risk Management $ 1,003,295
School Funds:
Operating $ 143,223,216
Nutrition 5,463,612
Capital 3,106,717
Debt 10,867,155
Bus 810,000
Regional Alternative School 527,922
Laptop Insurance Reserve 551,500
Grant 5,428,137
Textbook 1,595,030
Total School Fund $ 171,573,289
Total All Funds $ 383,155,528
County of Roanoke
Adopted FY 2008-2009 Budget
May 27, 2008
Expenditures:
General Government:
General Administration
Board of Supervisors $ 416,266
County Administrator 350,832
Public Information 281,720
Chief Information Officer 150,366
Asst. Co. Administrators 339,874
Human Resources 743,233
County Attorney 539, l 41
Economic Development 668,832
Total General Administration $ 3,490,264
Constitutional Officers
Treasurer $ 818,917
Commonwealth Attorney 950,816
Commissioner of the Revenue 824,439
Clerk of the Circuit Court 1,027,801
Sheriffs Office 1,705,071
Care & Confinement of Prisoners 5,904,389
Total Constitutional Officers $ 11,231,433
Judicial Administration
Circuit Court $ 197,068
General District Court 45,878
Magistrate 1,655
J & DR Court 19,429
Court Service Unit 857,405
Total Judicial Administration $ 1,121,435
Management Services
Real Estate Assessments $ 972,770
Finance 1,303,729
Public Transportation 380,476
Management and Budget 274,754
Procurement Services 435,762
Total Management Services $ 3,367,491
County of Roanoke
Adopted FY 2008-2009 Budget
May 27, 2008
Public Safety
Police $ 10,923,393
Fire and Rescue 11,842,934
Total Public Safety $ 22,766,327
Community Services
General Services $ 346,700
Solid Waste 4,881,1 l3
Community Development 4,770,681
Building Maintenance 2,312,540
Total Community Services $ 12,311,034
Human Services
Grounds Maintenance $ 2,263,512
Parks and Recreation 2,560,065
Public Health 639,724
Social Services 7,554,677
Contributions-Human Service, Cultural, Tourism 753,838
Library 2,886,306
VA Cooperative Extension 95,629
Elections 314,059
Total Human Services $ 17,067,810
Non-Departmental
Employee Benefits $ 4,677,459
Miscellaneous 1,441,500
Internal Service Charges 4,673,757
Total Non-Departmental $ 10,792,716
County of Roanoke
Adopted FY 2008-2009 Budget
May 27, 2008
Transfers to Other Funds
Transfer to Debt -General & Schools $ 15,639,972
Transfer to Capital 3,248,669
Transfer to Schools 61,737,627
Transfer to Emergency Communications Center 2,129,299
Transfer to Schools -Dental Insurance 477,299
Transfer to Internal Services 1,003,295
Transfer to Comprehensive Services 4,253,000
Transfer to County Garage 139,634
Total Transfers to Other Funds $ 88,628,795
Unappropriated Balance
Board Contingency $ 100,000
Total General Government $ 170,877,305
Comprehensive Services $ 7,156,582
Emergency Communications Center $ 2,264,299
Law Library $ 41,648
Public Works Projects $ 190,107
SB&T-Social Services Building $ 444,580
Recreation Fee Class $ 1,600,126
Internal Services
Management Information Systems $ 4,312,691
Communications 651,236
County Garage 640,284
Total Internal Services $ 5,604,211
Total General Fund $ 188,178,858
Debt Service Fund -County $ 8,443,046
Capital Projects Fund $ 13,957,040
Internal Services Fund -Risk Management $ 1,003,295
County of Roanoke
Adopted FY 2008-2009 Budget
May 27, 2008
School Funds:
Operating $ 143,223,216
Nutrition 5,463,612
Capital 3,106,717
Debt 10,867,155
Bus 810,000
Regional Alternative School 527,922
Laptop Insurance Reserve 551,500
Grant 5,428,137
Text Book 1,595,030
Total School Funds $ 171,573,289
Total All Funds $ 383,155,528
2. That the County Administrator may authorize or delegate the
authorization of the transfer of any unencumbered balance or portion thereof
from one department to another.
3. That all funded outstanding encumbrances, both operating and capital,
at June 30, 2008, are re-appropriated to the 2008-09 fiscal year to the same
department and account for which they are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the
end of the fiscal year but shall remain appropriated until the completion of the
project or until the Board of Supervisors, by appropriate action, changes or
eliminates the appropriation. Upon completion of a capital project, staff is
authorized to close out the project and transfer to the funding source any
remaining balances. This section applies to appropriations for Capital Projects at
June 30, 2008, and appropriations in the 2008-09 budget.
5. That all school fund appropriations remaining at the end of the 2007-
08 fiscal year not lapse but shall be appropriated to the School Capital Fund in
fiscal year 2008-09 as follows:
a.) Two-thirds of the year end balance in the school operating fund will be
allocated to the Major School Capital Reserve;
b.) One-third of the year end balance in the school operating fund, not to
exceed $1,000,000, will be allocated to the Minor School Capital Reserve;
c.) If the one-third allocation to the Minor School Capital Reserve exceeds
$1,000,000, the excess will be added to the Major School Capital
Reserve.
6. That all General Fund unexpended appropriations at the end of the
2007-08 fiscal year not lapse but shall be re-appropriated, as provided by
Resolution 122104-4, as follows:
a) 40% of these unexpended appropriations shall be transferred to the un-
appropriated Minor County Capital Fund Reserve;
b) 60% of these unexpended appropriations shall be re-appropriated to the
same department for expenditure in fiscal year 2008-09.
7. That all General Fund revenues collected in excess of appropriated
revenues shall be re-appropriated, as provided by Resolution 122104-5, as
follows:
a.) Revenues in excess of budget will first be allocated to the General Fund
Un-appropriated Balance, until the maximum amount for the current year
is met, as specified in the General Fund Un-appropriated Balance Policy,
as adopted by Resolution 122104-2;
b.) The remainder of revenues in excess of budget will then be allocated to
the Major County Capital Fund Reserve
8. Rescue fees collected by the Fire & Rescue Department in excess of
budgeted amounts will be re-appropriated and allocated to the Fire and Rescue
Capital Reserve.
9. That Two Million Dollars from the Unappropriated Fund Balance is
hereby appropriated to a Reserve for Contingency for unanticipated or
emergency expenditures that may arise during the 2008-09 fiscal year; and
money allocated to the Reserve for Contingency must be appropriated by the
Board of Supervisors before such money may be expended.
10. General Government sub-fund revenues include a budget amount
of $1,150,000 of Beginning Balance prioritized as follows:
a.) $150,000 for HP system migration.
b.) $500,000 for renovations to the Roanoke County-Salem jail.
c.) $500,000 for additional matching funds for VDOT revenue-sharing.
11. This ordinance shall take effect July 1, 2008.
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ACTION NO.
ITEM NO. ~...~`" ~ ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS-fRA-PION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: First reading of an ordinance authorizing the vacation of right-
of-way shown as a portion of Brentwood Court on plat of
Section No. 3 of Kingston Court, in Plat Book 11, page 39, of
the Roanoke County Circuit Court Clerk's OfFice, and retaining
a public utility easement, said right-of-way, Windsor Hills
Magisterial District.
SUBMITTED BY: Arnold Covey
Director, Community Development
APPROVED BY: Elmer C. Hodge ~~•-~- ~~~
County Administrator ~l
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMA"PION:
Jeff Todd and Stephen Stillwell, the developers of The Manor at Kingston Court recorded
in Plat Book 27, page156, located in the Windsor Hills Magisterial District, request that the
Board of Supervisors approve an ordinance to vacate 1,326 square feet of existing right-of-
way.
In a previous board action on March 11, 2008, the Board of Supervisors approved a
request to accept 0.08 miles of Brentwood Court (VA Sec. Rte. 1983) into VDOT's
Secondary Road System and vacate a residue of existing right-of-way located on the east
side of Brentwood Court. This request involves a portion of right-of-way (1,326 square
feet) located on the west side of Brentwood Court and adjacent to Lot 1, Block 3, and
Section 3 o~F Kingston Court, owned by C. Allen and Debra L. Wilkerson DB1609, P.G.867.
County Staff has reviewed this request and recommends the right-of-way be retained as a
public utility easement because utilities presently exist in the right-of-way. Once this right-
of-way is vacated, the property will be combined with abutting property, as provided in
Section 15.2-2274 of the Code of Virginia.
Pertinent information is shown on Exhibit "A" and attached hereto. The second reading and
public hearing will be scheduled for May 27, 2008.
FISCAL IMPACT:
The cost and expenses associated herewith, including but not limited to publication, survey,
and recordation costs, shall be the responsibility of the petitioners.
ALTERNATIVES:
Approve the first reading of an ordinance authorizing the vacation of right of-way and
establishing a public utility easement in its location and set the second reading and
public hearing for May 27, 2008.
2. Take no action at this time.
STAFF RECOMMENDATION:
The staff recommends Alternative 1.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 2008
ORDINANCE AUTHORIZING THE VACATION OF RIGHT-OF-WAY
SHOWN AS A PORTION OF BRENTWOOD COURT ON PLAT OF
SECTION N0.3 OF KINGSTON COURT, IN PLAT BOOK 11, PAGE 39, OF
THE ROANOKE COUNTY CIRCUIT COURT CLERK'S OFFICE, AND
RETAINING A PUBLIC UTILITY EASEMENT, SAID RIGHT-OF-WAY
LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT
WHEREAS, the plat of The Manor of Kingston Court, recorded in the Clerk's Office
of the Circuit Court o~F Roanoke County, Virginia, in Plat Book 27, page 156, established a
street designated as Brentwood Court, VA Secondary Route 1983, which extends
Brentwood Court from its existing terminus to the end of its cul-de-sac in this subdivision;
and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, on March 11,
2008, approved a request for the acceptance of thus 0.08 miles of Brentwood Court (Route
1983) into the Virginia Secondary Road System and the abandonment of 3,392 square feet
of exiting VDOT right-of-way to revert to Lot 16, Block 2, Section 3 of Kingston Court
subdivision; and
WHEREAS, the developers of The Manor at Kingston Court, Jeff Todd and Stephen
Stillwell, have requested the vacation of 1,326 square feet of existing right-of-way so as to
add and combine said parcel to the existing property of Lot 1, Block 3, Kingston Court
subdivision, now owned by C. Allen Wilkerson and Debra L. Wilkerson; and
WHEREAS, Appalachian Power Company, Roanoke Gas Company, Verizon and
the Western Virginia Water Authority have requested that a public utility easement be
retained for their utilities presently occupying the existing right-of-way; and
WHEREAS, the above-described portion of street or road is more clearly indicated
as "PROPOSED ABANDONMENT IN GREY" on plat designated as "ABANDONMENT OF
1,326 S.F. OF EXISTING ROW", dated 4-11-2008, prepared by Roanoke County
Department of Corrimunity Development and attached hereto as Exl-~ibit "A"; and
WHEREAS, no other property owner will be affected by the vacation of this
undeveloped portion of said Brentwood Court and that its current existence imposes an
impediment to the existing owners enjoying unimpeded legal access to their property; and
WHEREAS, the adjoining property owners and residents of Roanoke County, have
requested that, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended),
the Board of Supervisors of Roanoke County, Virginia, vacate this right-of-way, designated
as a portion of "Brentwood Court" on the plat of Kingston Court, Section No. 3, Plat Book
11, page 39, as now shown on the attached Exhibit "A"; and
WHEREAS, this vacation will not involve any cost to the County and the affected
County departments have raised no objection; and
WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of
Virginia (1950, as amended); and
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter,
the acquisition and disposition of real estate can be authorized only by ordinance. A first
reading of this ordinance was held on May 13, 2008, and a second reading and public
hearing of this ordinance was held on May 27, 2008.
2
2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter,
the subject real estate (1,326 square feet) is hereby declared to be surplus and the nature
of the interests in real estate renders it unavailable for other public use.
3. That so much of this street, Brentwood Court, Route 1983, being designated and
shown as "PROPOSED ABANDONMENT IN GREY" on Exhibit "A" attached hereto, said
portion of street being located adjacent to Lot 1, Block 3, Section No. 3 of Kingston Court,
(PB 11, page 39), in the Windsor Hills Magisterial District of the County of Roanoke, be,
and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia,1950, as
amended.
4. That a public utility easement is accepted, reserved and maintained for public
purposes in the area previously designated as "Brentwood Court" as shown on Exhibit "A"
attached hereto.
5. That portion of the vacated street contained within the bounds designated as
6A - 6B - 6C of Exhibit "A"shall be added and combined with Lot 1, Block 3, Section No. 3
Kingston Court, Tax Map # 086.08-07-09.02-0000, currently the property of C. Allen
Wilkerson and Debra L. Wilkerson.
5. That all costs and expenses associated herewith, including but not limited to
publication, survey and recordation costs, shall be the responsibility of the Petitioners.
6. That the County Administrator, or any Assistant County Administrator, is hereby
authorized to execute such documents and take such actions as may be necessary to
accomplish the provisions of this ordinance, all of which shall be on form approved by the
County Attorney.
3
7. That this ordinance shall be effective on and from the date of its adoption, and a
certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia
(1950, as amended).
THIS PLAT DOES NOT REPRESENT A FIELD SURVEY AND ONLY MAY BE USED FOR THE PURPOSE OF
D/V/DING PROPERTY AFTER A PAPER STREET lS VACATED BY ROANOKE COUNTY FOR TAX PURPOSES.
A RECORDED SUBD/V/S/ON PLAT WAS USED TO DETERMINE EXIST/NG ACREAGE AND ACREAGE TO BE
ADDED TO THE PROPOSED PETITIONERS PROPERTY. ,
LINE TABLE
LINE BEARING DISTANCE
1-2 S32 06'35"W 86.86'
2- 3 S78 48'59 "E 32.68
3-1 N 10 DO'39 "E 81.15'
rax # ss. os-o~-os. 02
C. ALLEN & DEBRA L. WILKERSON
0.245 Ac.
LOT 1
CURVE DATA
CURVE RAD/US ARC LENGTH DELTA TANGENT CHORD BEARING CHORD D/STANCE
A 271.35 99.08 2035"15` 50.10 S21 ;38 45 W 98.53
B 35. DD 31.97 5270 07` 17.20 S1438 45 E 30.87'
C 55.00' S2 70' 5433 41 28.57" N13 41 55 W 50.70"
D 55.00 75.50 7839 10` 45.06 N53'04 04 f 69.71 "
E 55.00 46.81 " 4845 49' 24.93 S6374 00 E 45.41
F 55.00 39.86 413127 20.85 S18'04 56 E 38.99
G 55.00 58.4f 6030'38' 32.30" 533175:32`W 55.70
H 35.00 31.97' 5270 07 17.20 N377f 04 E 30.87
W
N
V
rn
LEGEND
PORTION OF ROAD
TO BE VACATED
1,325.70 S.F.
TAX MAP NO. 86.08 EXHIBIT "A" SCALE: ~ ~~= 100'
PLAT SHOWING
PORTION OF RIGHT OF WAY ON BRENTWOOD COURT o~of-~
TO BE VACATED AND COMBINED WITH LOT 1 ~, f
BY ~
BOARD OF SUPERVISORS ~
OF ROANOKE COUNTY, VIRGINIA
PREPARED BY.` ROANOKE COUNTY
DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 5-7-2008
ACTION NO.
"fEM NO. ~~ '~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: Ordinance Amending Section 8.1-9 PENALTIES,
INJUNCTIONS, AND OTHER LEGAL ACTIONS of Chapter
8.1 Erosion and Sediment Control
SUBMITTED BY: Tarek Moneir
Deputy Director of Development
Community Development Department
APPROVED BY:
Elmer C. Hodge ~;~~w.- ~~
County Admir~is~trator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On January 27, 2004, the Board of Supervisors adopted a County ordinance repealing
Chapter 8 - "Erosion and Sediment ControP' and adopting a new Chapter 8.1 entitled
"Erosion and Sediment Control" of the Roanoke County Code. This ordinance
contained a subsection 8.1-9 titled "PENALTIES, INJUNCTIONS, AND OTHER LEGAL
ACTIONS" which outlines various civil penalties. The penalties are assessed as follow:
a. Each offense is assessed an amount of $100 per day per violation
b. Failure to obey a stop work order is assessed $100 per day
c. Failure to stop work when permit revoked $100 per day
d. In no event shall one penalty exceed a total of three thousand dollars ($3,000) for a
separate offense except that a series of violations arising from the commencement
of land-disturbing activities without an approved plan for any site shall not result in
civil penalties which exceed a total of ten thousand dollars ($10,000).
The 2007 session of the Virginia General Assembly amended Section 10.1-562.J for
local erosion and sediment control programs authorizing an increase in civil penalties.
The civil penalty shall not be less than $100 nor more than $1,000. Staff is
recommending an increase less than the maximum allowed by statute.
The civil penalties process has been an effective tool in the enforcement of erosion and
sediment control in Roanoke County. Because of the administrative cost associated
with the enforcement of this ordinance, staff is recommending that the following civil
penalties be increased:
a. Increase each offense from $100 per day per violation to $300 per day per violation
b. Increase failure to obey a stop work order from $100 per day to $1,000 per day
c. Increase failure to stop work order when permit revoked from $100 per day to
$1,000 per day
d. Increase the no event series of specified violations arising from the same operative
set of facts from $3,000 to $10,000
Effective date of this ordinance is July 1, 2008.
FISCAL IMPACT:
None
AL"fERNATIVES:
1. Approve the first reading of the attached amending Section 8.1-9 "PENALTIES,
INJUNC'I-IONS, AND OTHER LEGAL ACTIONS" of Chapter 8.1 Erosion and
Sediment Control
2. Deny the amendment as presented
STAFF RECOMMENDATION:
Staff recommends Alternative 1. The staff further recommends that the Board set May
27, 2008, for public hearing prior to second reading.
AT A REGULAR MEE"PING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT "fHE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 2008
ORDINANCE AMENDING SEC"PION 8.1-9 "PENALTIES,
INJUNC"PIONS, AND OTHER LEGAL ACTIONS" OF CHAPTER 8.1
EROSION AND SEDIMENT CONTROL
WHEREAS, pursuant to the authority of Article 4. Erosion and Sediment Control
Law, Chapter 5, Soil and Water Conservation, of Title 10.1 of the Code of Virginia
(1950, as amended), the Coi,inty of Roanoke, Virginia, is authorized to establish and
administer an erosion and sediment control program, including an Erosion and
Sediment Control Ordinance; and
WHEREAS, the 2007 session of the Virginia General Assembly amended
Section 10.1-562.J of the Code of Virginia for local erosion and sediment control
programs authorizing an increase in civil penalties; and
WHEREAS, legal notice and advertisement has been published in a newspaper
of general circulation within Roanoke County on May 13, 2008, and May 20, 2008; and,
WHEREAS, the first reading of this ordinance was held on May 13, 2008, and the
second reading and public hearing was held on May 27, 2008.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Section 8.1.9 "Penalties, Injunctions and other legal actions" of
Chapter 8.1 EROSION AND SEDIMENT CONTROL of the Roanoke County Code be,
and hereby is, amended to read and provide as follows:
Section 8.1-9. PENALTIES, INJUNC"I"IONS, AND OTHER LEGAL ACTIONS
A. Violators of this ordinance shall be guilty of a Class I misdemeanor.
B. Civil Penalties:
1. A civil penalty in the amount listed on the schedule below shall be
assessed for each violation of the respective offenses:
a) Commencement of land disturbing activity without an approved plan as
provided in Section 8.6-1 shall be $1,000 per day.
b) Vegetative Measures -failure to comply with items 1, 2 and 3 of the
Minimum Standards shall be $300 per violation per day.
c) Structural Measures -failure to comply with items 2, 4, 9, 10, 11, 15 and
17 of the Minimum Standards shall be $300 per violation per day.
d) Watercourse Measures -failure to comply with items 12, 13, and 15 of the
Minimum Standards shall be $300 per violation per day.
e) Underground Utility Measures -failure to comply with item 16(a) and/or (c)
shall be $300 per violation per day.
f) Failure to obey a stop work order shall be $1,000 per day.
g) Failure to stop work when permit revoked $1,000 per day.
2. Each day during which the violation is found to have existed shall
constitute a separate offense. However, in no event shall a series of specified violations
arising from the same operative set of facts result in civil penalties which exceed a total
of $10,000, except that a series of violations arising from the commencement of land-
disturbing activities without an approved plan for any site shall not result in civil
penalties which exceed a total of $10,000. The assessment of civil penalties according
to this schedule shall be in lieu of criminal sanctions and shall preclude the prosecution
of such violation as a misdemeanor under Subsection A of this section.
C. The Director of Corrimuriity Development or his assignee may apply to the Circuit
Court of the County of Roanoke to enjoin a violation or a threatened violation of this
ordinance, without the necessity of showing that an adequate remedy at law does not
exist.
D. In addition to any criminal penalties provided under this ordinance, any person
who violates any provision of this ordinance may be liable to the County of Roanoke in a
civil action for damages.
E. Civil Penalty Enumerated: Without limiting the remedies which may be obtained
in this section, any person violating or failing, neglecting, or refusing to obey any
injunction, mandamus or other remedy obtained pursuant to this section shall be
subject, in the discretion of the court, to a civil penalty not to exceed $2,000 for each
violation. A civil action for such violation or failure may be brought by the County of
Roanoke. Any civil penalties assessed by a court shall be paid into the Treasury of the
County of Roanoke, except that where the violator is the locality itself, or its agent, the
court shall direct 'the penalty to be paid into the State Treasury.
F. With the consent of any person who has violated or failed, neglected or refused
to obey any regulation or condition of a permit or any provision of this ordinance, the
County of Roanoke may provide for the payment of civil charges for violations in specific
sums, not to exceed the limit specified in Subsection B(2) of this section. Such civil
charges shall be instead of any appropriate civil penalty which could be imposed under
Subsection B or E.
G. The County's Attorney shall, upon request of the County of Roanoke or the
permit issuing authority, take legal action to enforce the provisions of this ordinance.
H. Compliance with the provisions of this ordinance shall be prima facie evidence in
any legal or equitable proceeding for damages caused by erosion, siltation or
sedimentation that all requirements of law have been met, and the complaining party
must show negligence in order to recover any damages.
2. That the provisions of this ordinance shall be in full force and effect from
and after July 1, 2008.
ACTION NO.
ITEM NO. ~ ' ~ ~
AT A REGULAR MEETING OF "fHE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: First reading of an ordinance to increase the salaries of the
members of the Board of Supervisors of Roanoke County
pursuant to Section 3.07 of the Roanoke County Charter and
Section 15.2-1414.3 of the Code of Virginia
SUBMITTED BY: Paul Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In May of 2007, the Board adopted an ordinance to increase its salaries pursuant to the
provisions of Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. This section
of the State Code and Section 3.07 of the County Charter require that any increase in
Supervisors' salaries be accomplished by ordinance after public hearing between May 1
and June 30. Any increase is limited to an annual five (5%) percent inflation factor.
The first reading of this proposed ordinance was held on May 13, 2008, the second reading
and public hearing will be held on May 27, 2008. The current salary for Board members is
$15,947.94. There is an additional annual compensation for the Chairman of the Board at
$1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 4
percent.
FISCAL IMPACTS:
A 4 percent increase would cost $3,189.60 ($637.92 each). The new salary for each
Board member would be $16,585.86.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 2008
ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO
SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION
15.2-1414.3 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the
compensation of members of the Board of Supervisors and the procedure for increasing
their salaries; and
WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended,
establishes the annual salaries of members of boards of supervisors within certain
population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore
established the annual salaries of Board members at $15,947.94 by Ordinance 052207-13
and further has established the additional annual compensation for the chairman for the
Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and
WHEREAS, this section provides that the maximum annual salaries therein provided
may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and
WHEREAS, the first reading on this ordinance was held on May 13, 2008; the
second reading and public hearing will be held on May 27, 2008.
NOW, THEREFORE, it is hereby ordained by the Board of Supervisors of Roanoke
County, Virginia, that the annual salaries of members of the Board of Si.ipervisors of
Roanoke County, Virginia, are hereby increased by an irrFlation factor of 4 percent pursuant
to the provisions of Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3
of the 1950 Code of Virginia, as amended. The new annual salaries shall be $16,585.86
for members of the Board. In addition, the chairman of the Board will receive an additional
annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of
$1,200.
"this ordinance shall take effect on July 1, 2008.
ACTION NO.
ITEM NO. ~ ~ __ `~'
AT A REGULAR NIEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: Appointments to Committees, Commissions, and Boards
SUBMITTED BY: Wanda G. Riley, CPS
Clerk to the Board
APPROVED BY: Elmer C. Hodge c~'~"'
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SIIMMARY OF INFORMATION:
1. Board of Zoning Appeals (appointed by district)
The five-year term of Richard L. Jones, Jr., Catawba Magisterial District, will expire on
June 30, 2008.
2. Court Community Corrections Alcohol Safety Action Program Policy Board
"fhe two-year term of Ray Lavinder will expire on June 30, 2008.
3. Parks and Recreation Advisory Commission (Appointed by District)
The following three-year terms will expire on June 30, 2008:
(a) Lee Blair, Cave Spring Magisterial District;
(b) Robert Schell, Windsor Hills Magisterial District; and
(c) Jerry Williams, member at large.
4. Roanoke Valley Convention and Visitors Bureau Board of Directors
The two-year term of Thomas A. "Pete" Haislip will expire on June 30, 2008.
Mr. Haislip has indicated that he is willing to serve an additional term. If the Board
wishes to make the appointment at this meeting, the confirmation will be placed on the
Consent Agenda.
5. Roanoke Valley-Alleghany Regional Commission
-fhe three-year term of Joseph McNamara, elected representative, will expire on June
30, 2008.
The three-year term of Elmer Hodge, non-elected representative, will expire on June
30, 2008.
6. Roanoke Valley-Alleghany Regional Commission Metropolitan Planning
Organization (MPO)
The following three-year terms will expire on June 30, 2008:
(a) Richard C. Flora, elected representative;
(b) Joseph P. McNamara, elected representative; and
(c) Charlotte A. Moore, alternate elected representative
7. Total Action Against Poverty (TAP) Board of Directors
Elizabeth Stokes, who has served as the designee of the Chairman on the TAP Board
of Directors since 1988, submitted her resignation on April 21, 2008. Her two-year
term expired on May 5, 2008.
Marion Roark has indicated her willingness to serve as the designee of the Chairman
on the TAP Board of Directors. If the Board wishes to make 'the appointment at this
meeting, the confirmation will be placed on the Consent Agenda.
8. Western Virginia Water Authority
The four-year term of Richard E. Huff, II, member at large, will expire on June 30,
2008. At-large members are selected by the majority vote of the other six members of
the Board and confirmed by Roanoke City Council and the Roanoke County Board of
Supervisors.
-fhe four-year term of H. Odell "Fuzzy" Minnix, Roanoke County member, will expire on
June 30, 2008. Mr. Minnix has expressed an interest in serving another four-year
term.
2
~~ ~ _ ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 2008
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM J -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
"that the certain section of the agenda of the Board of Supervisors for May 13, 2008,
designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through 7 inclusive, as
follows:
1. Approval of minutes for November 11, 2007
2. Resolution of appreciation to Mildred Scott, Treasurer's Office, after fourteen
years of service
3. Request from the Fire and Rescue Department to accept and appropriate a
grant of $1,300 from Wal-Mart Stores for the purchase of public education
materials for fire and life safety community education programs
4. Request from the Schools to accept and appropriate funds in the amount of
$111,917.59 from various sources
5. Acceptance of a drainage easement and use of a retention pond from English
Construction Company, Inc. to benefit the multi-generational recreation center
6. Request to designate a portion of Rocky Road, Rte. 744 (Windsor Hills
Magisterial District) as a rural rustic road in the Virginia Department of
Transportation Secondary System
7. Request for approval of award of bid for construction of the fleet service center
That the Clerk to the Board is hereby authorized and directed where required bylaw
to set forth upon any of said items the separate vote tabulation for any such item pursuant
to this resolution.
ACTION NO.
ITEM NO. J ~' ~-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: Resolution of appreciation to Mildred H. Scott, Treasurer's
Office, on the occasion of her retirement after fourteen years of
service
SUBMITTED BY: Brenda J. Holton
Deputy Clerk to the Board
APPROVED BY: Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Mildred H. Scott, Treasurer's Office, retired on April 1, 2008. She has advised that she will
be unable to attend a Board meeting and has requested that her resolution of appreciation
be mailed.
STAFF RECOMMENDATION:
It is recorrimended that the Board approve the attached resolution and direct the Deputy
Clerk to mail it to Ms. Scott with the appreciation of the Board members for her many years
of service to the County.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT "fHE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 2008
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO MILDRED H. SCOTT,
TREASURER'S OFFICE, ON THE OCCASION OF HER RETIREMENT
AFTER FOURTEEN YEARS OF SERVICE
WHEREAS, Mildred H. Scott was first employed part-time by Roanoke
County on April 13, 1994, as a Clerk in the Treasurer's Office; and became afull-time
employee on October 15, 1997; and
WHEREAS, Ms. Scott retired from the Roanoke County Treasurer's Office on
April 1, 2008, after fourteen years and six months of service; and
WHEREAS, Ms. Scott has served as an active member of the Roanoke
County Employee Advisory Committee (EAC) since 1999; and
WHEREAS, Ms. Scott was instrumental in establishing the first Annual
Employee Appreciation Picnic in May 2004 sponsored by the County and the EAC, and
continues to give of her time and talents to support the annual picnic which will be held on
May 17, 2008; and
WHEREAS, during her tenure in the Treasurer's Office, Ms. Scott
demonstrated the highest standards of professionalism and positive customerservice; and
WHEREAS, Ms. Scott, through her employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to MILDRED H. SCOTT on the occasion of her retirement after more than
fourteen years of capable, loyal, and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a
happy and productive retirement.
2
ACTION NO.
ITEM NO. S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: Request from the Fire and Rescue Department to accept and
appropriate a grant of $1,300 from Wal-Mart Stores for the
purchase of public education materials for fire and life safety
community education programs.
SUBMITTED BY:
APPROVED BY:
Richard E. Burch, Jr.
Fire and Rescue Chief
Elmer C. Hodge, Jr. ~.E~r~+"' 1 ~ 7~
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Fire and Rescue requests that the Board accept and appropriate the
following grant:
Wal-Mart Stores has awarded the Fire and Rescue Department a grant of $1,300 to
purchase public education materials for fire and life safety community education programs.
Each year, the Prevention Division of the Fire and Rescue Department facilitates public
education programs in the schools and at other community events often utilizing the fire
safety trailer and severe weather simulator. During these events; brochures, hats, flyers,
coloring books, and other publications are given out to participants. This grant will enable
the purchase of these supplies for use with the fire safety trailer and ensure that valuable
fire and life safety information reaches County citizens.
FISCAL IMPACT:
None. There is no match required.
ALTERNATIVES:
The Department will not be able to purchase these materials in the quantity and variety
needed for all of the public education events without these funds.
STAFF RECOMMENDATION:
Staff recommends that the Board accept and appropriate the grant of $1,300 to the Fire
and Rescue Department's budget.
ACTION NO.
ITEM NO. `~ L.
AT A REGULAR MEE"PING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRAI"ION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: Request From the Schools to accept and appropriate funds in
the amount of $111,917.59 from various sources
APPROVED BY: Elmer C. Hodge ~i~~+~ ~~
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools requests that the Board accept and appropriate the following:
1. A grant has beers provided by the Virginia Department of Education at the rate of
$26,000 per school. The R. E. Cook Alternative Education Program received a separate
grant of $26,000 which is to be used for infrastructure and equipment to support SOL
Instruction and Testing.
2. The appropriation request is to approve funding received from an anonymous donor in
the amount of $10,000 to be used in the special education program at one of the
elementary schools.
3. Roanoke County Schools and Virginia Western Con'imuriity College have an agreement
whereby the college provides college level courses in English, US History, AP Calculus
and certain technical and science subjects. These courses are taught by Roanoke
County teachers who meet the college's criteria for adjunct professors. Monies that
have been collected exceed the expenses; therefore, there is a request for these
additional funds to be appropriated.
Roanoke County Schools collected $138,980.00 tuition From 1005 students. VWCC will
reimburse $189,187.23 for services rendered (teachers, administrating expenses,
rooms, utilities, and maintenance). Roanoke County Schools owes VWCC
$252,249.64 for tuition and technology fees and college service fees. The difference
between what was collected and what was spent is $75,917.59.
FISCAL IMPACT:
Adds $26,000 to the Regional Alternative School Fund for FY 2007-08.
2. Adds $10,000 to the special education program for use at an elementary school.
3. Adds $75,917.59 to the instructional program.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of funds in the amount of
$111,917.59 as outlined above.
ACTION NO.
ITEM NO. v ° s~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINIS"fRATION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: Acceptance of a drainage easement and use of a
retention pond from English Construction Company,
Inc. to benefit the multi-generational recreation center
SUBMITTED BY: Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
English Construction Company, Inc. is donating to the County an easement to
use a storm water retention pond located in the westerly portion of its property at
the site of a former quarry and anon-exclusive easement 20 feet in width to
receive storm and surface water drainage from the County's multi-generational
recreation center. A sketch map is attached showing the location of this
easement.
When the business park is developed in the future, a commercial association will
take over the responsibility for maintenance of the easement and retention pond.
The County Administrator or his designee is authorized to execute the necessary
documents to signify the County's acceptance of this donation.
STAFF RECOMMENDATION:
It is recommended that the Board authorize and approve the acceptance of tl~iis
donated easement.
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This Document Was Prepazed By: Return to: Roanoke County Attorney's Office
Woods Rogers PLC (thk)
P.O. Box 14125
Roanoke, VA 24038-4125
Tax Map Reference Nos.:26.15-01-0].00-0000
GRANTEE IS EXEMPTED FROM RECORDATION OF TAXES AND
FEES PURSUANT TO SECTION 58.1-811A(3), CODE OF VIRGINIA
THIS DEED OF EASEMENT, dated as of April _, 2008 by and between ENGLISH
CONSTRUCTION COMPANY, INC., a Virginia corporation, as Grantor, and THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a Political Subdivision of the
Commonwealth of Virginia, its successors or assigns, as Grantee,
WITNESSETH:
WHEREAS Grantee is the owner of a parcel described as "Parcel B" on "Plat Showing
Combination and Subdivision for English Construction Company, Inc. creating Parcel B (11.965
ac.) and Parcel A (178.106 ac.), Hollins Magisterial District, Roanoke County, Virginia" by Hurt
& Proffitt, dated December 10, 2007, revised March 5, 2008, a copy of which is recorded in the
Clerk's Office of the Circuit Court of Roanoke County, Virginia as Instrument No. 200803143
(hereinafter referred to as the "Plat");
WHEREAS Grantor is the owner of Parcel A as shown on the Plat, containing
approximately 178.106 acres (hereinafter referred to as "Parcel A");
WHEREAS there is a storm water retention pond located in the westerly portion of Parcel
A at the site of a former quarry (the "Retention Pond"); and
WHEREAS Grantor has agreed to provide Grantee easements for the use of the Retention
Pond to receive storm and surface water drainage;
NOW, THEREFORE, Grantor hereby gives grants and conveys unto Grantee (a) a
nonexclusive easement for the use in common with others of the Retention Pond to receive storm
and surface water drainage and (b) a nonexclusive easement 20 feet in width over, under and
across Parcel A for the construction, installation, maintenance, inspection, replacement and
repair of suitable facilities for storm and surface water drainage, including pipes, ditches and
culverts and the right of ingress and egress thereto, the center line of which is as follows:
Beginning at a point that is N. 83° 52' 48" E. 10 feet from the
northwesterly corner of Parcel B; thence leaving the beginning
point N. 06° 07' 47" W. 428.31 feet to a point; thence in a
northeasterly direction N. 65° 52' S7" E. 293.49 feet to a point;
thence N. 45° 36' 21" E. 102.00 feet to a point; and thence in a
southeasterly direction S. 66° O1' S4" E. 43.00 feet to a point at the
Retention Pond.
This conveyance is subject to all enforceable easements, conditions, restrictions and
matters of record.
{#1085275-1,031362-00000-01}
IN WITNESS WHEREOF Grantor has caused its corporate name to be hereunto
subscribed by its duly authorized officer, all as of the day and year first above written.
By
STATE OF VIRGINIA )
To-wit:
OF )
English Construction Company, Inc.
A. Douglas Dalton, Jr., President
The foregoing instrument was acknowledged before me this day of
2008, by A. Douglas Dalton, Jr., President of English Construction
Company, Inc.
Notary Public
My Commission Expires:
Mail Deed to:
Paul M. Mahoney
Roanoke County Attorney's Office
P.O. Box 29800
Salem, Virginia 24018-9800
{#1085275-1,031362-00000-01}
This instrument is executed by a duly authorized administrator of Roanoke County,
Virginia, to signify acceptance by the Board of Supervisors of Roanoke County, Virginia, of the
real estate conveyed herein pursuant to Ordinance # adopted by the Board on
2008.
Approved as to form:
Board of Supervisors of
Roanoke County, Virginia
Paul M. Mahoney
County Attorney
State of Virginia
County of Roanoke, to-wit
By
Elmer C. Hodge
County Administrator
The foregoing instrument was acknowledged before me this day of ,
2008, by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of
Roanoke County, Virginia.
Notary Public
My commission expires:
{#1085275-1,031362-00000-01}
ACTION NO.
ITEM NO. J^'~
AT A REGULAR MEE"PING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: Request to designate a portion of Rocky Road, Rte. 744
(Windsor Hills Magisterial District) as a rural rustic road in the
Virginia Department of Transportation Secondary System
SUBMITTED BY:
APPROVED BY:
Arnold Covey
Director of Community Development
Elmer C. Hodge ~'-i~
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Rocky Road, Route 744, was added to Roanoke County's Secondary Six Year Road Plan
prior to 1994. Improvements to Rocky Road were to include widening, surface treatment
and replacing existing culverts along a 0.52 mile portion of the road. (See Exhibit "A").
In 2002, the General Assembly passed House Bill 659 which established a Rural Rustic
Road Program. The Rural Rustic Program (section 33.1-70.1 of the Code of Virginia)
allows counties to make improvements to roads that have limited funds available, doing so
with no or rr~iriimal encroacriment beyond existing ditches and without corriprorriising the
safety of the road. The road must also be a priority in the County Six-Year Plan and must
carry at least 50 but no more than 1,000 vehicles per day. The road must also be
predominately used for local traffic and have minimal anticipated traffic growth.
In order to participate in the Rural Rustic Road Program, the County has to pass a
resolution designating a portion of Rocky Road as a rural rustic road (resolution attached).
FISCAL IMPACT:
None
ALTERNATIVES:
Approve the attached resolution designating a 0.52 mile portion of Rocky Road,
Route 744 as a Rural Rustic Road.
2. Take no action at this time.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
o
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BEGIN ~•~'~•~~~•p ~
PROJECT ~ :~; 5.35 Ac.
117.00-01-31.00-0000
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END ~ 6.44 Ac. •.•~• ~1 •
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(1.24 MILES FROM / ~!
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z~ 4~ LEGEND ~__
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PORTION OF ROAD Q :::~~' ~~
I ~ r~r I TO BE IMPROVED ~ 117.00-~-32,°0-0000::
1 inch - 40o tt 5.00 Ac ~ ..~~~:. /~
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TAX MAP NO. 117.00 EXHIBIT "A" SCALE: ~ =400
PLAT SHOWING
PORTION OF ROCKY ROAD, R"f E. 744 (0.52 Miles) - REQUES"fED
BY
BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA
TO BE DESINATED A RURAL RUSTIC ROAD
IN THE
VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM
PREPARED BY.' ROANOKE COUNTY
DEPARTMENT OF COMMON/TYDEVELOPMENT DATE: 4-17-2008
AT A REGULAR MEET-ING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINSITRATION
CENTER ON MAY 13, 2008
RESOLUTION REQUESTING THE VIRGINIA DEPARTMENT OF
TRANSPORTATION TO DESIGNATE A PORTION OF ROCKY ROAD (ROUTE 744)
AS A RURAL RUSTIC ROAD.
WHEREAS, Section 33.1-70.1 of the Code of Virginia, permits the improvements
and hard surfacing of certain unpaved roads deemed to qualify for designation as a
Rural Rustic Road; and
WHEREAS, any such road must be located in aloes-density development area
and have a minimum of 50 vehicles per day (vpd), and have no more than 1,000
vehicles per day; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia ("Board")
desires to consider whether Rocky Road, Route 744 From: 1.24 miles from 'the
intersection with Bent Mountain Road, Route 221 To: Bottom Creek Road, Route 607
should be designated a Rural Rustic Road; and
WHEREAS, the Board is unaware of pending development that will significantly
affect the existing traffic on this road; and
WHEREAS, the citizens that utilize this road have been made aware that this
road may be paved with minimal improvements; and
WHEREAS, the Board believes that this road should be so designated due to its
qualifying characteristics and will endeavor to retain these characteristics through its
con-iprehensive planning process; and
WHEREAS, this road is in the Board's six-year plan for improvements to the
secondary system of state highways.
NOW, THEREFORE, BE IT RESOLVED, that the Board herby designates this
portion of Rocky Road as a Rural Rustic Road, and requests that the Residency
Administrator for the Virginia Department of Transportation concur in this designation.
BE IT FURTHER RESOLVED, that the Board requests that this road be hard
surfaced and, to the fullest extent prudent, be improved within the existing right of way
and ditch-lines to preserve as much as possible 'the adjacent trees, vegetation, side
slopes, and rural rustic character along the road in their current state.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Residency Administrator for the Virginia Department of Transportation.
Recorded Vote
Moved By:
Seconded By: _
Yeas:
A Copy Teste:
Nays: Board Clerk
ACTION NO.
ITEM NO. '~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: Request for approval of award of bid for construction of the
fleet service center
SUBMITTED BY: Anne Marie Green
Director of General Services
APPROVED BY: Elmer C. Hodge ~% ~~~~
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval of the award of the bid. This is consistent with the information the
staff shared with the Board in work session on April 22, 2008.
SIIMMARY OF INFORMATION:
Roanoke County is in the process of constructing a new fleet service center at the
intersection of Carlos and Hollins Roads in North Roanoke County. The facility will serve
both Roanoke County and the Western Virginia WaterAuthority, and bonds for financing of
the project have already been approved.
The estimated total project cost for the new Center is $7,701,390, with the construction
portion estimated at $5,305,440. The County issued a request for bids for the construction
of the center in March 2008, and the bids were received on April 21, 2008. The bid
documents provided for either athree- or four-bay heavy truck area, and bidders were
requested to provide pricing for each.
Four bids were received, and the lowest bid for four bays was submitted by Thor
Construction, in the amount of $5,314,500. The lowest bid for three bays was submitted by
Avis Construction in the amount of $5,215,000.
At a work session with the Board of Supervisors on April 22, 2008, the Board reviewed the
bids and the plans for the center, and the consensus was to proceed with construction of
the facility by Thor Construction, with a four bay heavy truck area.
FISCAL IMPACT:
The total cost of this project is approximately $7.7 million and funding is available through
the bonds which have already been approved and a capital contribution from the Western
Virginia Water Authority.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the award of the contract for construction for the
Roanoke County fleet service center to Thor Construction in the amount of $5,314,500.
N-1
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Prior report balance
Addition from 2006-07 Operations
Audited balance at June 30, 2007
July 1, 2007 Payment on Loan from Explore Park
Balance at May 13, 2008
Amount
$14,488,420
2,234,779
16,723,199
20,000
$ 16,743,199
of General
Amount
8.23%
9.51
Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General
Fund Unappropriated Balance for 2007-08 at a range of 8.5%-9.5% of General Fund Revenues
2007-2008 General Fi_ind Revenues $176,033,678
8.5% of General Fund Revenues $14,962,863
9.5% of General Fund Revenues $16,723,199
The Unappropriated Fund Balance of the County is currently maintained at a range of 8.5%-9.5% of
General Fund revenus and will be increased over time to the following ranges:
2008-2009 9.0%-10.0%
2009-2010 9.5%-10.5%
2010-2011 10.0%-11.0%
Submitted By
Approved By
Rebecca E. Owens
Director of Finance
Elmer C. Hodge
County Administrator
~~
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor Countv Capital Reserve
(Projects not in the CIP, architectural/engineering services, and other one-time expenditures.)
Audited Balance at June 30, 2007
Transfer from Department Savings
Remaining funds from completed projects at June 30, 2007
August 28, 2007 Upgrade to the 800 MHZ Radio System
December 4, 2007 Architect/Engineeering fees for the renovation of the former
Southview Elementary School
Balance at May 13, 2008
Major Countv Capital Reserve
Amount
$6,218,669.55
489,135.00
257.39
(5,000,000.00)
(175,000.00)
$1, 533,061.94
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Audited Balance at June 30, 2007 $1,049,620.00
Appropriation from 2006-2007 Operations 2,279,410.00
July 24, 2007 Acquisition of property for Fleet Maintenance Facility (890,000.00)
September 11, 2007 Needs assessment and program analysis for Glenvar Library (100,000.00)
Expansion
Balance at May 13, 2008 $2,339,030.00
Submitted By
Approved By
Rebecca E. Owens
Director of Finance
Elmer C. Hodge
County Administrator
~~
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2007-2008 Original Budget $100,000.00
June 12, 2007 Appropriation for Legislative Liaison ($24,000.00)
June 26, 2007 Appropriation for the veteran's monument at the Vinton War Memorial ($30,000.00)
April 22, 2008 Appropriation for the Gates Foundation Online Opportunity Grant ($13,000.00)
Balance at May 13, 2008
Submitted By Rebecca E. Owens
Director of Finance
$ 33,000.00
Approved By Elmer C. Hodge
County Administrator
TELECOMMUNICATIONS TAX REPORT
COUNTY OF ROANOKE, VIRGINIA
Month of
Collection Tax Description
2006 2007 2008
January Consumer Utility Tax Landline $ 94,947. 90 $ 86,811.94 $ -
Consumer Utility Tax Wireless 116,433. 91 123,642.12 -
Communication Sales and Use Tax - - 275,569. 88
E911 Service Tax 61,427. 25 61,676.60 -
Cable Franchise fee 240,925. 74 237,369.11 85,908. 48
Total 513,734 .80 509,499.77 361,478. 36
February Consumer Utility Tax Landline 93,052 .78 11,481.03 -
Consumer Utility Tax Wireless 116,093 .91 - -
Communication Sales and Use Tax - - 291,112. 62
E911 Service Tax 59,753. 00 58,515.52 -
Cable Franchise fee - 36,121.67 70,725. 82
Total 268,899. 69 106,118.22 361,838.44
March Consumer Utility Tax Landline 92,561. 36 - -
Consumer Utility Tax Wireless 104,178. 63 - -
Communication Sales and Use Tax - 207,485.17 387,479. 10
E911 Service Tax 64,339. 14 - -
Cable Franchise fee - 80,692.40 98,803. 20
Total 261,079.13 288,177.57 486,282. 30
April Consumer Utility Tax Landline 96,802. 50 - -
Consumer Utility Tax Wireless 128,673. 20 - -
Communication Sales and Use Tax - 270,338.98 317,663. 49
E911 Service Tax 60,650. 90 - -
Cable Franchise fee 216,295. 38 75,020.70 92,881. 59
Total 502,421. 98 345,359.68 410,545. 08
May Consumer Utility Tax Landline 92,941. 49 - -
Consumer Utility Tax Wireless 117,319. 69 - -
Communication Sales and Use Tax - 271,078.33 -
E911 Service Tax 60,264. 73 - -
Cable Franchise fee - 92,259.95 -
Total 270, 525. 91 363, 338.28 -
June Consumer Utility Tax Landline 95,748. 48 - -
Consumer Utility Tax Wireless 119,760. 11 - -
Communication Sales and Use Tax - 268,293.91 -
E911 Service Tax 60,455. 05 - -
Cable Franchise fee - 84,186.19 -
Total 275,963. 64 352,480.10 -
July
August
September
October
November
December
Consumer Utility Tax Landline
Consumer Utility Tax Wireless
Communication Sales and Use Tax
E911 Service Tax
Cable Franchise fee
Total
Consumer Utility Tax Landline
Consumer Utility Tax Wireless
Communication Sales and Use Tax
E911 Service Tax
Cable Franchise fee
Total
Consumer Utility Tax Landline
Consumer Utility Tax Wireless
Communication Sales and Use Tax
E911 Service Tax
Cable Franchise fee
Total
Consumer Utility Tax Landline
Consumer Utility Tax Wireless
Communication Sales and Use Tax
E911 Service Tax
Cable Franchise fee
Total
Consumer Utility Tax Landline
Consumer Utility Tax Wireless
Communication Sales and Use Tax
E911 Service Tax
Cable Franchise fee
Total
Consumer Utility Tax Landline
Consumer Utility Tax Wireless
Communication Sales and Use Tax
E911 Service Tax
Cable Franchise fee
Total
Grand Total
95,017.26 -
121,823.44 -
- 300,558.02
59,649.70 -
245,481.66 78,603.22
521,972.06 379,161.24
92, 306.09 -
116,219.46 -
- 237, 729.17
59, 979.00 -
- 86,818.45
268,504.55 324,547.62
85, 834.51 -
121,460.78 -
- 258,253.93
59,393.73 -
- 87,629.46
266,689.02 345,883.39
83,920.09 -
122, 94921 -
- 349,811.69
58, 855.42 -
226,573.74 87,629.46
492,298.46 437,441.15
84,089.65 -
120,728.15 -
- 349, 007.66
59,751.01 -
28,744.85 85,936.15
293,313.66 434,943.81
83, 566.76 - -
121, 724.13 - -
- 283, 592.07 -
60,069.78 - -
- 87,478.22 -
265,360.67 371,070.29 -
$ 4,200,763.57 $ 4,258,021.12 $ 1,620,144.18
"Effective 2007 the Cable Franchise Fee is received monthly as compared to quarterly receipts in 2006.
**2007 Breakdown provided by the State of Virginia Tax Department
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge
County Administrator
ACTION NO.
ITEM NUMBER ~ `~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: May 13, 2008
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
April 30, 2008.
SUMMARY OF INFORMATION:
GOVERNMENT:
SUNTRUST/ALEXANDER KEY 42,799,631.63
SUNTRUST/ALEXANDER KEY CONTRA (2,400,371.15)
SUNTRUST SECURITIES 3,005,655.46
SUNTRUST SECURITIES CONTRA 65,252.32 43,470,168.26
LOCAL GOVT INVESTMENT POOL:
GENERAL OPERATION 6,860,925.32 6,860,925.32
MONEY MARKET:
BRANCH BANKING & TRUST 2,252,865.71
SALEM BANK & TRUST 1,223,730.70
SUNTRUST/ALEXANDER KEY 22,297,474.90
SUNTRUST SECURITIES 7,916,011.09
SUNTRUST SWEEP 2,107,804.12
WACHOVIA 2,626,121.64 38,424,008.16
TOTAL 88, 755,101.74
05/05/08
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1839
DECLARING APRIL 25, 2008, AS
NATIONAL ARBOR DAY IN THE COUNTY OF ROANOKE
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees;
and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting
of more than a million trees in Nebraska; and
WHEREAS, 2008 is the 136th anniversary of Arbor Day which is now observed
throughout the nation and the world, and will be celebrated in
Roanoke County on Friday, April 25, 2008; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and
water, cut heating and cooling costs, moderate the temperature,
clean the air, produce oxygen, and provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our
homes, fuel for ourfires, and countless other wood products; and
WHEREAS, trees in our county increase property values, enhance the
economic vitality of business areas, and beautify our community;
and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual
renewal.
NOW, THEREFORE, We, Richard C. Flora, Chairman, and Charlotte A. Moore,
Supervisor for the Cave Spring Magisterial District, on behalf of
the Board of Supervisors of Roanoke County, Virginia, do hereby
proclaim April 25, 2008, as NATIONAL ARBOR DAY in Roanoke
County; and urge all citizens to celebrate Arbor Day and to
support efforts to protect our trees and woodlands; and
FURTHER, we urge all citizens to plant trees to gladden the heart and
promote the well-being of this and future generations.
~~~__ S7 c. ~ ~.
Richard C. Flora, Chairman
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Charlotte A. Moore, Supervisor
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Elmer C. Hodge, Coun yAdministrator
Wanda G. Riley, Clerk
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838
DECLARING MAY 4 THROUGH MAY 10, 2008, AS
MUNICIPAL/COUNTY CLERKS WEEK IN
THE COUNTY OF ROANOKE
WHEREAS, the Office of the Municipal/County Clerk, a time honored and vital part of
local government exists throughout the world; and
WHEREAS, the Office of the Municipal/County Clerk is the oldest among public
servants; and
WHEREAS, the Office of the Municipal/County Clerk provides the professional link
between the citizens, the local governing bodies, and agencies of
government at other levels; and
WHEREAS, Municipal/County Clerks have pledged to be ever mindful of their
neutrality and impartiality, rending equal service to all; and
WHEREAS, the Municipal/County Clerk serves as the information center on
functions of local government and community; and
WHEREAS, Municipal/County Clerks continually strive to improve the administration
of their office through participation in education programs, seminars,
workshops, and the annual meetings of their state, province, county,
and international professional organizations.
NOW THEREFORE, I, Richard C. Flora, Chairman of the Board of Supervisors of
Roanoke County, Virginia, do hereby proclaim and recognize May 4
through May 6, 2008, as MUNICIPAL/COUNTY CLERKS WEEK; and
FURTHER, extend appreciation to Wanda G. Riley, Clerk to the Board; Brenda
Holton, Deputy Clerk to the Board; Mary Brandt, Assistant Deputy Clerk;
and to all Municipal/County Clerks for the vital services they perform
and their exemplary dedication to the communities they represent.
Wanda G. Riley, Clerk Richard C. Flora, Chairman
Elmer C. Hodge, County Administrator
ACTION NO.
ITEM NO. ~ .
AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CEN"fER
MEETING DATE: May 13, 2008
AGENDA ITEM: Work Session on the results of the 2008 Session of
the Virginia General Assembly and preparation for the
2009 Session
SUBMITTED BY: Paul M. Mahoney
County Attorney
SUMMARY OF INFORMATION:
On December 18, 2007, the Board adopted the following items as its legislative
priorities for the 2008 session of the Virginia General Assembly. Overall the
results advocated or supported by the County were generally positive.
1. $1.7 million operating funds for the training of correctional officers in
anticipation of the opening of the new regional jail. "the regional jail is
scheduled to open in March 2009 and approximately tl-iree months of
training for up to 190 new correctional officers will be required before it
opens. The State typically commences its funding with the opening of a
new facility. Since Franklin, Montgomery, and Roanoke counties will keep
their existing jails open (functioning in effect as "holding facilities"), the
hiring and training of new correctional officers will be necessary. We hope
to convince the Governor to include this amount in his budget; however, if
he does not, we will then request the members of the local delegation to
patron and support a budget amendment for this purpose.
Mr. James and other County staff dedicated a significant amount of time to
this initiative. We were unsuccessful is securing start-up funding;
however, we were successful in recovering $1.4 million cut from the
Compensation Board budget for personnel costs.
2. Funding for mental health services under the Comprehensive Services Act
(SB1332). "this legislation (which was co-patroned by Delegate Fralin)
and an opinion of the Attorney General (AG) substantially expands the
pool of children eligible for funding for mental health services. We are
concerned that by expanding this pool of potential eligible children that the
budget dollars will be insufficient to satisfy the demand for services. The
Governor's office is developing regulations to irriplement the legislation
1
and the Attorney General's opinion. The State pays a percentage of the
cost of mandated services. There is concern that State funds will be
insufficient and that the localities will be required to shoulder a significantly
greater share of these costs. Senate Bill 1332 will become effective only if
it reenacted by the 2008 Session.
Numerous bills were introduced to address mental health issues in the
wake of the Virginia Tech tragedy. The State Executive Council is directed
to develop data collection standards, performance measures and
management reports to evaluate child and family outcomes. Although
several attempts were made during the process to amend the bill to codify
the AG's opinion, local government efforts were successful in holding off
efforts to further expand the pool of those eligible for mandated services.
3. Funding for pre-kindergarten education. This may have significant
operational and capital fiscal impacts on Roanoke County. The General
Assembly must provide local governments with the resources necessary
to adequately meet the requirements of this new program.
The final budget and appropriation act includes some funds for this
initiative.
4. Homestead exemption constitutional amendment (SJ 354) and its adverse
impact upon local governments and education. Staff previously briefed
the Board on the adverse fiscal impacts if this Constitutional amendment
were adopted. It is recommended that the General Assembly reject this
proposal.
Defeated.
5. "f he General Assembly should fully fund its unfunded liabilities in the
Virginia Retirement System and restore VRS to an actuarially sound
status.
Not addressed.
6. Support for funding of a joint venture of Carillon and Virginia Tech for a
medical school and research institute at the Riverside Corporate Center in
the City of Roanoke. Roanoke City and the Alleghany Regional Plaririing
District Commission have recommended that the General Assembly
provide financial support for the construction and operation of a new
medical school and research institute in Roanoke.
The final budget and appropriation act includes bond issue funding for this
project.
2
7. Annexation Moratorium. Even though Roanoke County has been granted
total immunity from city-initiated annexations, this issue arose as a result
of the Governor's veto of a bill extending the statewide moratorium on city-
initiated annexations or the creation of new cities. We believe that it will
be necessary to closely monitor this issue in the 2008 Session.
Moratorium still ends 2010, but it would not expire earlier if appropriations
to local governments for law enforcement expenditures were less than the
amount statutorily required (S742, Ch. 347). We expect this issue to
receive more attention from the Governor over the coming months and
potentially through the rest of his administration.
8. Impact of the transportation legislation (HB3202), and its effect on road
projects and funding in the Roanoke Valley. In addition, we would seek
funding for the widening of I-81, construction of I-73,and improvements to
U.S. Routes 11/460, 220, and 221
No additional funding for these road projects.
9. Support for $100,000 funding annually for three years to celebrate the 75tH
Anniversary of the Blue Ridge Parkway in 2010. The State of North
Carolina has already appropriated funds for this celebration. "fhe Blue
Ridge Parkway is requesting the Commonwealth of Virginia to do the
same.
No funding was provided.
10. In 2002, the General Asserribly passed a law that gave Payday lenders an
exception to state laws that capped interest rates that banks can charge
on most loans at 36%. These lenders do not have to meet the same
standards and regulations that other lenders must follow. They charge on
average 386 percent on small, short term loans. The General Assembly
should repeal the Payday Loan Act and cap interest rates on such loans to
no more than 36%.
Payday Loan Act was amended to cap interest rates at 36% and to
impose additional requirements to protect consumers. (H 12, Ch.849)
11. Roanoke County is requested to support the designation of a driving route
to be called the Wilderness Road: Virginia's Heritage Migration Route
from Winchester to Cumberland Gap including two spurs of the Carolina
Road and the Fincastle/Cumberland Turnpike. This driving route is being
developed to promote the history, heritage, and culture of the early
pioneer settlement and migration through Virginia and the role that Virginia
played in this migration and the development of our nation. This
3
designation would help develop a new tourism product to increase
economic growth and tourism spending in the region.
Wilderness Road designation (Ch.687).
During the Session, County staff also supported SB 614 which would have
allowed localities to contract with the Virginia Retirement System to manage and
invest funds used to pay for post employment benefits. For the second year in a
row this bill died in committee.
2009 Legislative Issues
1) Explore Park's future may be a major concern if Virginia Living History
does not exercise the lease option. Funding of the park, reversion of the
land to the State, and other options for the use of the park will need to be
determined. HB 1142/Chapter 655 extends the term of the reversion of
the VRFA to the Commonwealth in the event it ceases to operate a project
until July 2009.
2) VRS management and investment of funds for localities for post
employment benefits.
3) Dr. McCrary advises that the Federal government is requiring that monthly
visits to every foster child and every CPS case begiririing by Oct. 2011.
There has been no allocated money for these increased expenses or
money for increased staff to meet this need. The bill for more staff funding
was introduced for a second time this year, and again defeated.
4) SB 768 would abolish the cash proffer system and replace it with capped
impact fees for roads, schools, and public safety facilities only.
Regional funding for transportation and other public i.ases after Virginia
Supreme Court ruling striking down the taxing authority by unelected regional
entities.
5) Changes in the match rates for CSA.
6) A Joint Study Committee will be looking at how to improve the ability of
local government to implement the land use changes embodied in
HB3202 (2007). This 2-year study is charged with making interim
recommendations for the 2009 session. We believe the committee's work
should be monitored closely for potential recorrimendations impacting
local land use authority both positive and negative and as appropriate
provide comment to the committee on behalf of the county. (HJ178/SJ70)
4
STAFF RECOMMENDATION:
It is recommended that the Board consider the key topics and concerns for the
2009 session of the Virginia General Assembly.
ACTION NO.
ITEM NO. ~ _ ~.
AT A REGULAR MEE"PING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: Work Session to review retiree health insurance
SUBMITTED BY: Diane Hyatt
Chief Financial Officer
APPROVED BY: Elmer C. Hodge ~~~ ~~-
County Adn-~inistrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On April 22, 2008, the Board held a work session on the proposed changes to the
Roanoke County retiree health insurance bene~Fit. After the presentation, the Board
requested a second work session, so that they could study the issue further before making
a decision.
Roanoke County first set up a retiree health insurance care benefit in 1986. This program
was added at the request of retired employees and was intended to supplement Medicare
benefits as well as provide a benefit for retirees who were not yet eligible for Medicare. In
recent years, adrriinisterir~g health care benefits has become increasingly complex and
costly. This is a national problem, and one that is being addressed by governments and
corporations everywhere.
We have reviewed this benefit because of recent changes in national accounting standards
requiring all state and local governments to change the way they report retiree benefits. In
'the past, we recorded these expenses on a "pay as you go" basis which only recognized
that year's actual cost for health insurance claims and premiums. Starting inFiscal year
2007-2008, we will be required to account for the accumulated cost of a retiree's future
benefits before that employee reaches retirement. This change greatly increases the
overall liability shown on the County's financial statement as well as the amount that must
be budgeted to fund the program.
The County formed a committee made up of current and retired employees and staff from
Finance and Human Resources to examine our options and provide recommendations.
Our goal was to maintain as much of the retiree health care benefit as possible while still
being financially responsible. We had to find ways to make the program more affordable
due to the financial liabilities imposed by the Governmental Accounting Standards Board
(GASB) 45. In an effort to do this, we surveyed other localities, all of which are making
changes to health care programs for retirees.
The Retiree Health Insurance Focus Group has been meeting since December 2007. "fhe
Focus Group has reached consensus, and the recommendations accomplish our goals in
the following ways:
• Much of the retiree health insurance benefit will be preserved by incorporating
IVledicare Advantage plans into the program for retirees who are Medicare eligible.
The consensus of the Focus Group was to use the Individual Medicare Advantage
Plans; however, several of the members felt more comfortable with the Group
Medicare Advantage Plan.
• Eligibility requirements and premium contributions will be modified to give
preference to the longer-term employees.
• The Virginia Retirement Health Insurance Credit will be extended to all employees.
• Implement the new plan effective January 1, 2009, so that we have adequate time
to make the transition.
Meetings were held with both retirees and employees over the past several weeks to
explain the plan options and answer questions. We received feedback from the meetings,
mostly involving transitional issues, which we have incorporated into the presentation.
This time has been set aside for staff to make a full presentation to review the options for
consideration of the Retiree Health Focus Group. Attachment A is a summary that
highlights the recommended changes to the Retiree Health Insurance. Attachment B
shows the impact on GASB 45.
Members from the Retiree Health Focus Group will also be present at the meeting.
ATTACHMENT A
Highlights of the Recommended Changes to Retiree Health Insurance
Effective date for all changes will be January 1.2009.
Retiree Under Aqe 65:
• Health insurance coverage remains the same as the active employee program.
• The eligibility requirements for years of service and time on County health plan increases:
Current Recommended
Years of County Service 5 years 10 years
Years on County Health Plan 1 year 5 years
• The County's contribution toward the health insurance premium changes to a schedule
based on years of service at retirement:
Years of Service Percenta a of Count Contribution Received
20+ 100%
15-19 90%
10-14 80%
Note: Current retirees with less than 10 years of service will also receive 80% of the County's
premium contribution
• The Virginia Retirement System (VRSI Health Insurance Credit of $1.50 per year of service
($45 per month maximum) is recommended for all eligible retirees.
Retiree Aqe 65+ Group:
• Health insurance coverage moves from the County's group plan to either a Group or
Individual Medicare Advantage Plan.
• Assistance will provided to retirees by an insurance company representative for a group
plan or a Personal Health Care Advisor for individual plans.
• The Virginia Retirement System (VRS) Health Insurance Credit of $1.50 per year of service
($45 per month maximum) is recommended for all eligible retirees.
TRANSITION SCHEDULE
TO NEW ELIGIBILITY REQUIREMENTS
for CURRENT EMPLOYEES
Years on Health Years of County
Eli ibilit Year Plan Em to ment
If you retire before: 7/1/2010 You will need: 1 5
7/1 /2011 2 6
7/1 /2012 3 7
7/1 /2013 4 8
7/1 /2014 5 9
7/1 /2015 5 10
Note: All time is counted as continuous
Corrlparison of Costs of Recommended Changes
ATTACHMENT B
Plan with Plan with
Group Medicare Individual Medicare
Current Plan Advantage Advantage
Without A Trust
Actuarial Valuation
Total Cost (Liability) $ 49,813,000 $ 34,863,000 $ 13,548,000
Annual Required Contribution (ARC) 4,597,000 3,097,000 1,295,000
Budgetary Comparison
ARC (from above) 4,597,000 3,097,000 1,295,000
Less:
Currently budgeted (1,093,200) (1,093,200) (1,093,200)
Balance Needed for ARC 3,503,800 2,003,800 201,800
Add Cost of VRS Health Insurance Credit 115,000 115,000 115,000
Total annual increase for Retiree Health Insurance $ 3,618,800 $ 2,118,800 $ 316,800
Plan with Plan with
Group Medicare Individual Medicare
Current Plan Advantage Advantage
With A Trust
Actuarial Valuation
Total Cost (Liability) $ 29,942,000 $ 21,628,000 $ 10,292,000
Annual Required Contribution (ARC) 2,940,000 2,054,000 1,035,000
Budgetary Comparison
ARC (from above) 2,940,000 2,054,000 1,035,000
Less:
Currently budgeted (1,093,200) (1,093,200) (1,093,200)
Balance Needed for ARC 1,846,800 960,800 (58,200)
Add Cost of VRS Health Insurance Credit 115,000 115,000 115,000
Total annual increase for Retiree Health Insurance $ 1,961,800 $ 1,075,800 $ 56,800
ACTION NO.
ITEM NO. ~"~~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 2008
AGENDA ITEM: Work Session on remaining budget items the Board may wish
to discuss
APPROVED BY: Elmer C. Hodge ~~
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside for a brief work session on any remaining budget items the
Board may wish to discuss.
AT A REGULAR MEE"I"ING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT "fHE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 2008
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pi"irsuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia regi~iires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.