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HomeMy WebLinkAbout5/27/2008 - Regular/OAN~ /~ z -o 1838 r I Roanoke County Board of Supervisors Agenda May 27, 2008 NOTE: An audit committee meeting will be held at 2:00 p.m. prior to the Board meeting Good afternoon and welcome to our meeting for May 27, 2008. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are now closed-captioned, so it is important that anyone addressing the Board speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend Ed Dunnington Christ the King Presbyterian Church. 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD T0, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AUVARDS 1. Proclamation declaring May 30 through 31, 2008, as Relay for Life Days in the County of Roanoke 1 D. BRIEFINGS 1. Briefing on Local Governments for Sustainability (ICLEI) Conference. (Anne Marie Green, Director, General Services) E. NEW BUSINESS 1. Request to adopt an Amended Retiree Health Insurance Plan effective January 1, 2009. (Diane Hyatt, Chief Financial Officer) 2. Request to provide the Virginia Retirement System Optional Health Insurance Credit Program as part of the Amended Retiree Health Insurance Plan. (Diane Hyatt, Chief Financial Officer) 3. Request to extend a fiscal agent agreement with the Western Virginia Water Authority. (Rebecca Owens, Finance Director) 4. Request to amend and extend a fiscal agent agreement with the Western Virginia Regional Jail Authority. (Rebecca Owens, Finance Director) 5. Request from the Emergency Communications Department to accept and appropriate regional grant funds in the amount of $300,000. (Elaine Carver, Chief Information Officer) 6. Request to approve a Moral Obligation Agreement in support of the Western Virginia Water Authority financing of the Route 220 Water Line. (Paul Mahoney, County Attorney) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of an ordinance upon the petition of Martha J. Boush and Randy M. Gantt to rezone approximately 1.5 acres from I-1, Low Intensity Industrial District, and I-2, High Intensity Industrial District, to C-2, General Commercial District, for the purpose of constructing a one story building for General Office/Retail use, located at 4909 Starkey Road, Cave Spring Magisterial District 2 G. FIRST READING OF ORDINANCES H. ADOPTION OF PROPOSED BUDGET AND SECOND READING OF ORDINANCE 1. Resolution adopting the fiscal year 2008-2009 budget, including the fiscal year 2009-2013 Capital Improvement Plan, for Roanoke County, Virginia. (Brent Robertson, Director of Management and Budget) 2. Second reading of an ordinance to appropriate funds for the fiscal year 2008- 2009 budget and approval of the classification plan for fiscal year 2008-2009. (Brent Robertson, Director of Management and Budget) APPOINTMENTS 1. Board of Zoning Appeals (appointed by district) 2. Parks, Recreation and Tourism Advisory Commission (appointed by district) 3. Roanoke Valley-Alleghany Regional Commission 4. Social Services Advisory Board (appointed by district) 5. Western Virginia Water Authority J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -May 13, 2008 2. Request to adopt resolution authorizing the application, acceptance and appropriation of the 2007 Homeland Security grant to the Fire and Rescue Department in the amount of $15,000 from the Department of Homeland Security administered through the Virginia Department of Emergency Management 3. Request from the schools to accept and appropriate grant funding in the amount of $17,610 from the Virginia Department of Transportation for a Safe Routes to School Program at William Byrd Middle School 3 K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Accounts Paid -April 2008 5. Statement of expenditures and estimated and actual revenues for the month ended April 30, 2008 O. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (3) to discuss or consider the acquisition of real property for a variety of public purposes, including economic development and a drainage easement, and Code of Virginia Section 2.2-3711 A (1) discussion and consideration of appointment of prospective candidates to the Western Virginia Water Authority P. WORK SESSIONS (Training Room - 4t" floor) 1. Fire and rescue work session. (Rick Burch, Chief, Fire and Rescue; Elmer Hodge, County Administrator) (a) review of North County Fire and Rescue Station bids (b) annual review of fire and rescue response times 2. Work session to discuss Explore Park. (Diane Hyatt, Chief Financial Officer; Elmer Hodge, County Administrator) 3. Work session to discuss granting a waiver under Section 13-23 of the Roanoke County Code to the provisions of the County's noise ordinance, Article II. Noise of Chapter 13: Offenses -Miscellaneous of the Roanoke County Code, Design Telecommunications, Inc. and nTelos PCS. (Paul Mahoney, County Attorney) 4 EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificate of recognition to Jackie Burke, Cave Spring High School, for winning the American Vision Award at the National Scholastic Art and Writing Competition 2. Certificate of recognition to Jeremy Mowles, Glenvar High School, for winning a State Group A Wrestling Championship 3. Certificate of recognition to Ben Cundiff, Glenvar High School, for winning a State Group A Wrestling Championship 4. Resolution of congratulations and certificates of recognition to students at Arnold R. Burton Technology Center for winning Virginia SkiIIsUSA and Future Business Leaders of America, Inc. (FBLA) awards S. OLD BUSINESS 1. CONTINUED FROM MAY 13, 2008. Request to adopt a resolution granting a waiver under Section 13-23 of the Roanoke County Code to the provisions of the County's noise ordinance, Article II. Noise of Chapter 13: Offenses - Miscellaneous of the Roanoke County Code, Design Telecommunications, Inc. and nTelos PCS. (Paul Mahoney, County Attorney) 2. Request for approval of bid award for construction of the new North County Fire and Rescue station. (Rick Burch, Chief of Fire and Rescue) T. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES 1. CONTINUED UNTIL JUNE 24, 2008, AT THE REQUEST OF THE PLANNING COMMISSON. Second reading of an ordinance upon the petition of Terry and Tammy Small, DBA 3rd Day Arcade, to obtain a Special Use Permit in a C-2C, General Commercial District with Conditions, to operate an indoor commercial amusement and Religious Assembly on 3.08 acres located at 6449 Williamson Road, Unit 6435, Hollins Magisterial District. (David Holladay, Planner III) 2. Second reading of an ordinance upon the petition of Grant Avenue Development to obtain a Special Use Permit in a C-2, General Commercial District, to operate adrive-in and fast food restaurant on 1.13 acres located on Challenger Avenue, at Valley Gateway Park, Vinton Magisterial District. (David Holladay, Planner III) 5 3. Second reading of an ordinance upon the petition of Quarles Petroleum, Inc. to rezone 1.0 acre from I-2, High Intensity Industrial District, to C-2, General Commercial District, for the purpose of constructing an unmanned gasoline station located at 3327 Shawnee Drive, Catawba Magisterial District. (David Holladay, Planner III) 4. Second reading of an ordinance upon the petition of Liendo, Ltd. to obtain a Special Use Permit in a C-2, General Commercial District, to operate adrive- in and fast food restaurant on 0.172 acre located at 4321 Brambleton Avenue, Windsor Hills Magisterial District. (David Holladay, Planner III) 5. Second reading of an ordinance upon the petition of Dharmendra Patel to rezone 2.276 acres from I-1, Low Intensity Industrial District, to C-2, General Commercial District, for the purpose of constructing a hotel located at the corner of Plantation Road and Hitech Road, Hollins Magisterial District. (David Holladay, Planner III) 6. Second reading of an ordinance authorizing the vacation of right-of-way shown as a portion of Brentwood Court on plat of Section No. 3 of Kingston Court, in Plat Book 11, page 39, of the Roanoke County Circuit Court Clerk's Office, and retaining a public utility easement, Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) 7. Second reading of an ordinance amending Section 8.1-9 Penalties, Injunctions, and other Legal Actions of Chapter 8.1 Erosion and Sediment Control of the Roanoke County Code. (Tarek Moneir, Deputy Director of Development) 8. Second reading of an ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia. (Paul Mahoney, County Attorney) U. CITIZENS' COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael W. Altizer 2. Joseph P. McNamara 3. Charlotte A. Moore 4. Joseph B. "Butch" Church 5. Richard C. Flora W. ADJOURNMENT 6 ACTION NO. ITEM NO. C - ~ AT A REGULAR MEE"I"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Proclamation declaring May 30 and 31, 2008, as Relay for Life Days in the County of Roanoke APPROVED BY: Elmer C. Hodge ~~ l ra~~_ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Relay for Life is the sjgnature fund-raising event of the American Cancer Society. It is an overnight event designed to celebrate survivorship and raise money for research and programs of the American Cancer Society. The event offers everyone in a community an opportunity to participate in the fight against cancer. "fhe Roanoke Valley will hold their annual walk this year on May 30 and 31, 2008, at Green Hill Park. Lori Hancock and Brenda Harris, Co-Captains of the ROCO Cruisers, a team comprised of County employees, friends, and family, have requested that the Board declare May 30 and 31, 2008, as Relay for Life Days in the County of Roanoke and encourage citizens to participate in the event. Attending the meeting to accept the proclamation will be Debbie and Nicole Brown, volunteers with the American Cancer Society, and Co-Chairs of the Roanoke Relay for Life; Annie Cooper, Community Manager with the American Cancer Society: and Ms. Harris. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON "I-I.IESDAY, MAY 27, 2008 PROCLAMATION DECLARING MAY 30 AND 31, 2008, AS RELAY FOR LIFE DAYS IN THE COUNTY OF ROANOKE WHEREAS, the American Cancer Society funds more than $125 million of cancer research each year; and WHEREAS, 35,090 new cases of cancer are estimated to occur in the State of Virginia in 2007, and approximately 13,990 Virginians are expected to die from cancer this year; and WHEREAS, one in three people will be diagnosed with cancer during their lifetime; and more than two-thirds of all cancer deaths are preventable; and the five-year survival rate for all types of cancer has increased from 50 percent to 66 percent in the last 25 years; and WHEREAS, the goal of Relay For Life is to honor all those touched by cancer, increase awareness, and raise funds for the American Cancer Society; and WHEREAS, for the newly diagnosed, Relay for Life is a healing experience that offers a chance to meet others who have claimed victory over cancer; and WHEREAS, for the long-term survivor, Relay for Life ' is a public forum to demonstrate their gratitude and to tell the world that they are still here; and WHEREAS, Relay for Life is an opportunity to recognize caregivers for their hard work and dedication to those they love and care for; and WHEREAS, Roanoke, Virginia, was the site of the first Relay For Life in the State of Virginia; and since its inception, the Roanoke Valley Relay For Life has contributed over $5.5 million towards the fight against cancer; and WHEREAS, the Roanoke Valley Relay for Life will celebrate its 17th Anniversary at its Annual Walk on May 30 and 31, 2008, at Green Hill Park in Roanoke County. NOW THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby declare May 30 and 31, 2008, as RELAY FOR LIFE DAYS in the County of Roanoke and urge all citizens to join in the fight against cancer and participate in Relay for Life. 2 ACTION NO. ITEM NO. ~-~ AT A REGULAR MEEI-ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Briefing on National ICLEI - Local Governments for Sustainability Conference and current status of ICLEI process SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge ~-~~'' ~~I County Administrator ~l COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a briefing from Board Member Charlotte Moore and General Services Director Anne Marie Green concerning the recent ICLEI -Local Governments for Sustainability Conference in Albuquerque, New Mexico, and the work that is being done by the County on the ICLEI process. Roanoke County recently joined ICLEI, which is an international organization dedicated to lowering the carbon footprint of communities world wide. To achieve this goal, there are milestones which communities meet to reduce the emissions given off by daily activities. Several other Virginia jurisdictions have joined ICLEI, including the City of Roanoke. Ms. Moore and Ms. Green will provide the board with an update on information received at the conference and how the program is being implemented by County staff. AC"I"ION NO. ITEM NO. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Request to Adopt an Amended Retiree Health Insurance Plan SUBMITTED BY: Diane Hyatt Chief Financial Offi~ce/Jr APPROVED BY: Elmer C. Hodge ~•~-~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County first set up a retiree health insurance benefit in 1986. This program was added at the request of retired employees and was intended to supplement Medicare benefits as well as provide a benefit for retirees who were not yet eligible for Medicare. In recent years, administering health care benefits has become increasingly complex and costly. This is a national problem and one that is being addressed by governments and corporations everywhere. We have reviewed this benefit because of recent changes in national accounting standards requiring all state and local governments to change the way they report retiree benefits. In the past we recorded these expenses on a "pay as you go" basis, which only recognized that year's actual cost for health insurance claims and premiums. Starting in fiscal year 2007-2008, we will be required to account for the accumulated cost of a retiree's future benefits before that employee reaches retirement. This change greatly increases the overall liability shown on the County's financial statement as well as the amount that must be budgeted to fund the program. The County formed a committee made up of current and retired employees, and staff from Finance and Human Resources, to examine our options and provide recommendations. Our goal was to maintain as much of the retiree health care benefit as possible while still being financially responsible. We had to find ways to make the program more affordable due to the financial liabilities imposed by the Governmental Accounting Standards Board (GASB) 45. In an effort to do this, we surveyed other localities, all of which are making changes to health care programs for retirees. The Retiree Health Insurance Focus Group has been meeting since December 2007. "fhe Focus Group has reached consensus and the recommendations accomplish our goals in the following ways: • Much of the retiree health insurance benefit will be preserved by incorporating Individual Medicare Advantage plans into the program for retirees who are Medicare eligible. • Eligibility requirements and premium contributions will be modified to give preference to the longer term employees. • The Virginia Retirement Health Insurance Credit will be extended to all employees. • Implement the new plan effective January 1, 2009 so that we have adequate time to make the transition. Meetings were held with both retirees and employees in the past months to explain the plan options and answer questions. We received feedback from the meetings, mostly involving transitional issues, which we have incorporated into the program. The plan was reviewed with the Board in two separate work sessions in April and May 2008. Recommendations from those meetings have been incorporated into the final plan. Attachment A is a summary that highlights the recommended changes to the Retiree Health Insurance. Attachment B shows the impact on GASB 45. Attachment C is The Retiree Medical Benefits Plan Document. FISCAL IMPACT: Attachment B shows the annual required contribution {ARC) and the total liability both for the current plan and the new plan utilizing the Individual Medicare Advantage Plans. At this time, we are recommending starting the plan without a trust. OPEB {Other Post Employment Benefits) Trusts are relatively new in Virginia, and can be cumbersome and costly. On the positive side, you can realize a higher rate of return with a trust which can reduce your ARC and your total liability. We would like to monitor the development of these OPEB Trusts over the next year before deciding if we should establish one for our plan. a The New Retiree Health Insurance plan without a trust will have a total liability of $13,548,000 (compared to the current plan liability of $49,813,000). It will have an ARC (annual required contribution) of $1,295,000 (compared to the ARC of the current plan of $4,597,000). We are currently budgeting for $1,093,200 of contributions on an annual basis. Therefore, we will need to budget an additional $201,800 to meet the ARC. In addition, adding the VRS health insurance credit to the benefit will cost approximately $115,000 annually. These funds are included in the proposed 2008-09 operating budget. STAFF RECOMMENDATION: Staff recommends adopting the Retiree Medical Benefits Plan Document (Attachment C), to be effective January 1, 2009. ATTACHMENT A Highlights of the Recommended Changes to Retiree Health Insurance Effective date for all changes will be January 1, 2009. Retiree Under Aqe 65: • Health insurance coverage remains the same as the active employee program. • The eligibility requirements for years of service and time on County health plan increases: Current Recommended Years of County Service 5 years 10 years Years on County Health Plan 1 year 5 years The County's contribution toward the health insurance premium changes to a schedule based on years of service at retirement: Years of Service Percenta a of Count Contribution Received 20+ 100% 15-19 90% 10-14 80% Note: Retirees at December 31, 2008 with less than 10 years of service will also receive 80% of the County's premium contribution • The Virginia Retirement System (VRS) Health Insurance Credit of $1.50 per year of service ($45 per month maximum) is recommended for all eligible retirees. TRANSITION SCHEDULE TO NEW ELIGIBILITY REQUIREMENTS for CURRENT EMPLOYEES Years on Health Years of County Eli ibilit Year Plan Em to ment If you retire before: 7/1/2010 You will need: 1 5 7/1 /2011 2 6 7/1 /2012 3 7 7/1 /2013 4 8 7/1 /2014 5 9 7/1 /2015 5 10 Note: All time is counted as continuous Retiree Aqe 65+ Group: • Health insurance coverage moves from the County's group plan to an Individual Medicare Advantage Plan. • Assistance will be provided to retirees by a Personal Health Care Advisor for individual plans. • The Virginia Retirement System (VRS) Health Insurance Credit of $1.50 per year of service ($45 per month maximum) is recommended for all eligible retirees. ATTACHMENT B Comparison of Costs of Recommended Changes Phan with Individual Medicare Current Plan Advantage Without A Trust Actuarial Valuation Total Cost {Liability) Annual Required Contribution (ARC) $ 49,813,000 $ 13,548,000 4,597,000 1,295,000 Budgetary Comparison ARC (from above) 4,597,000 1,295,000 Less: Currently budgeted (1,093,200) (1,093,200) Balance Needed for ARC 3,503,800 201,800 Add Cost of VRS Health Insurance Credit 115,000 115,000 Total annual increase for Retiree Health Insurance $ 3,618,800 $ 316,800 Plan with Individual Medicare Current Plan Advantage With A Trust Actuarial Valuation Total Cost {Liability) $ 29,942,000 $ 10,292,000 Annual Required Contribution (ARC) 2,940,000 1,035,000 Budgetary Comparison ARC {from above) 2,940,000 1,035,000 Less: Currently budgeted (1,093,200) (1,093,200) Balance Needed for ARC 1,846,800 (58,200) Add Cos# of VRS Health Insurance Credit 115,000 115,000 Total annual increase for Retiree Health Insurance $ 1,961,800 $ 56,800 Attachment C County of Roanoke Retiree Medical Benefits Plan 1. Purpose The County of Roanoke Retiree Medical Benefits Plan provides for participation by eligible retirees of the County of Roanoke (hereinafter referred to as the "County") and their eligible dependents in the health insurance program available to County employees (the Health Benefits Plan). The Health Benefits Plan will provide retiring employees the option to continue health insurance coverage offered by the County. A County retiree is eligible for this benefit until the month he/she turns 65 or upon the retiree's death. If the retiree declines the Retiree Medical Benefits, the declination is irrevocable. The retiree may terminate this benefit at any time or reduce coverage for a qualifying event as outlined by our health care providers. 1I. Years of Service The term "years of service" as used in this Plan shall mean continuous number of years of service as abenefit-eligible employee on the retirement date. Employment not in benefit-eligible status shall not be included in years of service. 111. Eligibility for Participation in the County's Retiree Medica! Benefits Plan A. Retirees are eligible to continue to participate in the Health Benefits Plan, along with spouses and dependents if the following eligibility requirements are met: 1. Retire under the Virginia Retirement System requirements. 2. Retire with 10 years of service with the County. 3. Retire with 5 consecutive years on the County Health Insurance Plan. 4. The following transition schedule to the new eligibility requirements is provided for employees retiring before July 1, 2015: Eligibility Year Years on Health Plan Years of County Employment If you retire before 7/1/2010 You will need 1 5 7/1/2011 2 ti 7/1/2012 3 7 7/1/2013 4 8 7/1/2014 5 9 7/1/2015 5 10 Note: All time is counted as continuous Page 1 Attachment C B. The Retiree shall, at the time of retirement pursuant to VRS, elect to either participate in this Plan or receive coverage pursuant to the Consolidated Omnibus Budget Reconciliation Act (COBRA), as provided in the Health Benefits Plan in effect at the time of retirement. Once the election is made, the alternative option is no longer available. If an election is not made within thirty days of the retirement da#e no benefits are available pursuant to this Plan. IV. Cost of Coverage and Health Insurance Premium Rates A. Health insurance premium rates are established by the Benefits Administrator annually and pursuant to contracts far coverage entered into by the Board of Supervisors. B. The Retiree shall receive a contribution from the County towards the health insurance premium based on the following years of service schedule: 20+ years = 100% of County contribution for an active employee 15-19 years= 90% of County contribution for an active employee 10-14 years = 80% of County contribution for an active employee Retirees at December 31, 2048 with less than ten years of County service will be treated as having ten years of service. C. Failure to pay the cost of coverage shall result in termination of coverage. V. Termination of Coverage Upon Eligibility for Medicare A. Retirees and spouses may participate in the Health Benefits Plan until each of them is eligible for Medicare. The spouse of the Retiree may continue participation in the Plan until the spouse is eligible for Medicare. The right to continuation coverage pursuant to the Consolidated Omnibus Budget Reconciliation Act (COBRA) for the Retiree, spouse and dependents described in the Health Benefits Plan shall apply. Those continuation coverage rights and the County's obligations therefore are incorporated by reference herein. B. The County will provide a Personal Health Care Advisor to assist in the selection of a private insurance plan for Retirees and spouses eligible for Medicare. C. A Retiree, spouse and dependents who terminate coverage under the Health Benefits Plan may not return to the Plan. D. Retirees and spouses participating in the Health Benefits Plan shall notify the County at least ninety days prior to the date of Medicare eligibility. VI. When Coverage Ends In addition to termination of insurance coverage of the Retiree upon Medicare eligibility or death of the Retiree, health insurance coverage of the Retiree, spouse and dependents under this Plan (which shall be governed by the applicable provisions of this Plan), ends on the earliest of the following events: Page 2 Attachment C ^ The date on which this Plan or the Health Benefits Plan is terminated or amended to eliminate coverage (in which case coverage ends on the date of termination or amendment); ^ The date on which the Retiree or covered spouse or dependent has failed to make the required premium payments on a timely basis; ^ With respect to a spouse or dependent and subject to the right to continuation coverage for the spouse and dependent pursuant to COBRA described in the Health Benefits Plan, the last day of the month during which the spouse or dependent ceases to be an eligible spouse or eligible dependent, under the definitions in the Health Benefits Plan. Those continuation coverage provisions are incorporated in this Plan by reference. ^ The last day of the month in which the Retiree, spouse or dependent is no longer qualified for coverage under the Health Benefits Plan; ^ The last day of the month in which the Retiree cancels his or her coverage or that of a covered spouse or dependent. ^ The date on which the Retiree, spouse or dependent fails to provide required information or make elections required by this Plan or the Health Benefits Plan, or to otherwise comply with any requirements of this Plan or the Health Benefits Plan. Vll. Survivor Benefits: If the Retiree dies, coverage for the Retiree and dependents pursuant to this Pian ends on the date of death, subject to any continuation coverage rights pursuant to COBRA described in the Health Benefits Plan. However, the covered spouse may continue coverage under this Plan with such coverage ending on the earliest of the following events: The day this Plan or the County Health Benefits Plan is terminated or amended to eliminate coverage for spouses (in which case coverage ends on the date of termination or amendment); The last day of the month for which the surviving spouse has made the required premium payments on a timely basis; or The last day of the month in which the surviving spouse is no longer covered under the Health Benefits Plan or this Plan. Vlll. Health Insurance Portability and Accountability Act This Plan shall be a covered component of the County and administration of this Plan shall be conducted in accordance with HIPAA and other applicable privacy and security laws and regulations. The HIPAA Privacy and Security rules are incorporated herein by reference. IX. Benefits Administrator A. The Benefits Administrator for the Plan shall be the County Administrator or an employee designated by the County Administrator. B. The Benefits Administrator shall have the discretion to make determinations regarding eligibility for benefits under this Plan and to set and change the cost of Page 3 Attachment C coverage charged to the Retiree pursuant to contracts approved by the Board of Supervisors. C. The Benefits Administrator shall have the right to deny coverage to any Retiree who is convicted of a felony involving actions taken in his or her official capacity as an Employee. D. Determinations by the Benefits Administrator in his or her discretion shall be final and binding. E. The Benefits Administrator is authorized to develop policies and procedures to implement this plan. X. Review, Amendment, and Termination This Plan is subject to lawful appropriations and is subject to review and amendment or termination by the Board of Supervisors when the Board in its sole discretion determines such action to be necessary. The Plan shall be reviewed by the County staff annually in order to determine whether amendments should be recommended to the Board of Supervisors. Retirees participating in this Pian will be notified in writing if the Plan is significantly amended or is terminated. Xl. Effective Date This effective date of this plan shall begin January 1, 2009, and continue until it is amended or terminated by the Board of Supervisors. Page 4 ACTION NO. ITEM NO. ~~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Request to provide the Virginia Retirement System Optional Health Insurance Credit Program as part of the Amended Retiree Health Insurance Plan SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge ~-~~ ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ,~ ~~---~ SUMMARY OF INFORMATION: At the meeting today, the Board of Supervisors is considering adopting an amended retiree health insurance plan. Part of the amended plan design includes offering the Virginia Retirement System (VRS) optional health insurance credit program to all eligible current and future local government retirees, effective January 1, 2009. This benefit is currently provided to eligible retired employees of the Constitutional Offices and Social Services. Extending this credit to all eligible retired employees will equalize the benefit and provide retirees with funds to purchase health insurance. To be eligible for the plan, an employee must have 15 or more years of VRS service or receive a disability retirement allowance. The monthly health insurance credit is computed at $1.50 per year of service, up to a maximum credit of $45, or the monthly premium for the retiree-only health insurance, whichever is lower. This is the same criteria that are currently in place for the Constitutional Offices and Social Services. In order to provide this credit, the County must adopt the attached resolution. The election is irrevocable. FISCAL IMPACT: The cost of the credit is actuarially determined and is applied as a percentage to the employer's total covered payroll reported to the VRS. The cost to Roanoke County is 0.31 % of covered payroll, or approximately $115,000 annually. This will increase our current VRS rate from 14.03% to 14.34%. Funds are included in the proposed 2008-09 operating budget. The State will continue to pay the cost of the benefit for the Constitutional Offices and Social Services STAFF RECOMMENDATION: Staff recommends adopting the attached resolution authorizing the VRS optional health insurance credit program for all eligible current and future retirees of Roanoke County. AT A MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2008 RESOLUTION ELECTING THE VIRGINIA RETIREMENT SYSTEM OPTIONAL HEALTH INSURANCE CREDIT PROGRAM FOR LOCAL EMPLOYEES Be it resolved that the County of Roanoke, Virginia (ER code 5180} does hereby elect to provide the Health Insurance Credit Program as provided in the Code of Virginia Section 51.1-1402 for its eligible current and future retirees as defined in Article 5, Chapter 1 of Title 51.1 of the Code of Virginia. Be it also resolved that the County of Roanoke agrees to accept all liability for any current or future additional employer contributions and any increases in current or future employer contribution rates resulting from its election to provide the benefits of the Program to its retirees. Be it further resolved that the County of Roanoke elects to allow its eligible retirees to receive the benefits under the Program effective January 1, 2009. Now, therefore, Richard C. Flora, Chairman of the County of Roanoke, and Wanda G. Riley, Clerk of the County of Roanoke, are hereby authorized and directed in the name of the County of Roanoke to execute any required contract in order that said eligible retirees of the County of Roanoke may participate in the Health Insurance Credit Program as provided for in the Code of Virginia. In execution of any contract which may be required, the seal of the County of Roanoke shall be affixed and attested by the Clerk, and said officers of the County of Roanoke are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the County of Roanoke for this purpose. CERTIFICATE I, Wanda G. Riley, Clerk of the County of Roanoke, Virginia, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of the County of Roanoke held at Roanoke, Virginia, at three o'clock on May 27, 2008. Given under my hand and seal of the County of Roanoke, Virginia this ________~ day of May, 2008. Wanda G. Riley, Clerk ACTION NO. ITEM NO. ~ - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: IVlay 27, 2008 Request to extend the Fiscal Agent Agreement with the Western Virginia Water Authority Rebecca Owens Director of Finance Elmer C. Hodge ~ ~` ~~J County Administrator COUNTY ADMISTRATOR'S COMMENTS: ~.~.,,,-.-,-,~-rte a .a ~,,~zy-~=~ SUMMARY OF INFORMATION: The County of Roanoke currently serves as the fiscal agent far the Western Virginia Water Authority (WVWA), based upon the terms of the operating agreement among the WVWA, the City of Roanoke, and the County of Roanoke, dated June 30, 2004. The current fiscal agent agreement expires June 30, 2008, and provides for such items as the maintenance of the general ledger, pooled cash, vendor payments, the payroll function, and use of County systems. The WVWA is in the process of procuring for a Financial, Human Resources, and Payroll system and would like to extend this agreement through June 30, 2009. If the system implementation occurs during 2008-09, the WVWA may terminate this agreement early with 60 days' written notice and costs will be pro-rated. FISCAL IMPACT: The attached fiscal agent agreement will generate $77,500 annually for the County of Roanoke. This revenue is part of the overall general fund revenues. In addition, the Authority will be charged ten percent of the Human Resource/Payroll system upgrade. This amount is estimated at $25,000 and is requested for appropriation to the Lawson Capital Account. RECOMMENDATION: Staff requests authorizing the County Administrator or his designee to execute the Fiscal Agent Agreement in substantially the form presented here, after approval as to form from the County Attorney. Also, staff recommends appropriating any revenues received from the system upgrade to the Lawson (Human Resource/Payroll) Capital account. Fiscal Agent Agreement Between The County of Roanoke And The Western Vlrginla Water Authority This agreement is made the 6th day of May 2408, by and between the Board of Supervisors of Roanoke County {the "County"), a political subdivision of the Commonwealth of Virginia, and The Western Virginia Water Authority {the "Authority") ,apolitical subdivision of the Commonwealth of Virginia. RECITALS 1. The Western Virginia Water Authority was created by an agreement dated June 30, 2004 made among the County of Roanoke, Virginia and City and Roanoke, Virginia. The Authority has all the powers granted a water and wastewater authority by law and by the provisions of Title 15.2 Chapter 51 of the Code of Virginia (1950), as amended. 2. In section 5.2 and 5.3 of the operating agreement, the County agrees to assist the Authority in the areas of finance, procurement, payroll, and risk management. AGREEMENT The County is hereby authorized to serve as Fiscal Agent for The Authority. As such, The Authority and the County agree to the provisions outlined below: 1. Maintenance of Books. The County will establish a separate fund(s) on the County financial system to maintain the financial records of the Authority. 2. Pooled Cash. As part of the overall pooled cash concept that is used by the County, the cash of the Authority will be pooled with the cash of the County and other agencies that the County serves as fiscal agent. As such, the Treasurer of the County is authorized to make investments for the pooled cash. 3. Interest Incame. At the end of each month, the County allocates interest income earned during that month to all of the funds based upon the percentage participation on the pooled cash. 4. Loss on lnvestments. In the unlikely event that the County pooled cash has a lass on an investment through default, market decline, or other reason, the Authority will share in the loss using the methodology described in paragraph 3. 5. Revenues. All cash revenues of the Authority, except for investment income on outside investments, will be deposited with the County Treasurer. 6. Payment of Vendors. The Authority will make vendor payments for the Authority. These payments will be made in a manner consistent with County procedures. These payments will be combined into the normal County vendor payment process. 7. Payment of Payroll. The County will establish a separate company on the County Human Resources/Payroll system to maintain the employees of the Authority. The Authority will process the payroll for the Authority. These payments will be made in a manner consistent with County procedures and will follow the County payroll cycle. 8. Processing of Payroll Taxes. The Authority will file all payroll taxes for the Authority. 9. Procurement. The Authority will be responsible for the Procurement function however the County will assist to the extent that they have available resources. 10. Risk Management. The Authority will be responsible for the Risk Management function however the County will assist to the extent that they have available resources. 11. Audit. The Authority will procure an audit firm for the Authority audit. The Authority will maintain overall responsibility for the integrity of the financial records however the County will assist to the extent that they have available resources. 12. Financial Reports. The County will make available to the Authority all existing financial reports. 13. Errors and emissions. It is the responsibility of the Authority to make sure that all of its financial information is correct, accurate, and complete. 14.Ownership. All funds and obligations of the Authority are the property and responsibility of the Authority. Upon termination of this Agreement, all funds and obligations will be remitted to the Authority, or its new fiscal agent. 15. Cost. `the fiscal agent administrative services outlined above will be provided for a fee of $2,083 a month ($25,000 annually) for 2008-09. Access and use of the County's Financial System and Human Resources/Payroll System will be provided for a fee of $52,500 for 2008-09. In addition, during 2008-09, the Human Resource/Payroll System will require a major system environment and application upgrade. The Authority will be charged t0 percent of the system upgrade cost. This amount is estimated at $25,000. The County will invoice the Authority for this service on an annual basis. The Authority will pay the invoice within 30 days. 1 fi. Early Termination. We understand that the Authority is in the process of procuring for a Financial, Human Resource, and Payroll system. If the system implementation occurs during 2008-09, the Authority may terminate this agreement early with 60 days written notice and costs wil[ be pro-rated during the year. t7.Term. This agreement shall begin on July 1, 2008 and shall terminate on June 30, 2009. The Authority may terminate this agreement earlier with 60 days written notice. The County Treasurer is not required to cash any investment before maturity [n order to transfer funds because of this early termination. In witness whereof, the parties have caused this Agreement to be executed by their authorized officers. BOARD OF SUPERVISORS OF ROANOKE COUNTY By: Its: WESTEF~tN VIRGIPV114 WATER AUTHORITY Its: c4- ~ ~ //'~Cc ~ - l~a~~ ACTION NO. ITEM NO. ~ -LI AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 2T, 2008 Request to amend and extend the Fiscal Agent Agreement with the Western Virginia Regional Jail Authority Rebecca Owens Director of Finance Elmer C. Hodge ~~ ~~Z County Administrator ` COUNTY ADMISTRATOR'S COMMENTS: SI~IMMARY OF INFORMATION: The County of Roanoke currently serves as the fiscal agent for the Western Virginia Regional Jail Authority (WVRJA). When the original agreement was made, it was agreed that an amendment to the contract would be made once the Jail was ready to start full operations of the facility. The County of Roanoke Finance Department is currently working with the Jail Authority to set up the full operations for the Jail. The WVRJA will use the County Payroll, Human Resources, Accounting and Purchasing systems. As fiscal agent, below is a list of the fiscal agent responsibilities that the Finance Department will perform for the WVRJA: Accounting • Prepare all audit entries and coordinate with the auditors • Prepare Annual Financial Report • Management cash and investments • Bank and Account Reconciliations • Fixed Assets • Preparation of health insurance billing and posting of related entries • Reconcile debt trustee bank accounts (4 accounts for VWRJA) • Preparation of monthly reports for the VWRJA Risk Management • Worker's Compensation Claims processing (investigation, salary continuation, consultations, tracking) • Coordinate Panel of Physicians • Coordinate Accident Review Committee Accounts Payable • Review reports for check run • Print and distribute checks • Prepare and distribute manual checks, as needed Payroll • Set up and maintain benefits in the Lawson payroll system • Create time sheet forms • Set up and maintain employee benefits • Setup and maintain miscellaneous employee deductions • Process time sheets and enter data into payroll systems • Process bi-weekly payroll • Perform balancing procedures each pay day to verify accuracy • Report and pay federal and state withheld taxes each payday • 941 federal and state quarterly tax reporting • W2 tax reports • Annual state tax report • Process quarterly VEC reports and make payments • Monthly VRS reporting • State new hire reporting • Process tax liens, child support orders, garnishments, etc. • Perform monthly retirement and life insurance report and payments • Implement rate changes for health, dental, long-term disability, life insurance, and VRS benefits • Process employee terminations such as leave payouts, stop benefits, deductions, etc. • Employee wage verifications • Reconcile insurance billings and make payments • Process tax payments on a bi-weekly basis Purchasing • Issue the request for quotation to vendors, receive quotations back from vendors, negotiate the contract with the vendor, make the award to the vendor, and issue the purchase order or contract • Prepare bids and requests for proposals for all purchases over $50,000 for purchases or services, and all purchases aver $30,000 for professional services. z Purchasing Continued • Prepare the bid or RFP including the provision of assistance with development of specifications, place advertisement in the newspaper, send notice of bid or RFP to registered vendors, receive the bids or RFP's, negotiate the contract, make the award, issue the purchase order or contract, track costs for advertisements and ensure that they are charged to the user department. • Monitor contracts for renewals, price increases, and performance issues • Work with departments and vendors to resolve any pricing or performance concerns • Provide current contract information regarding which contracts are available for use by entities for which the County serves as fiscal agent • Audit contracts for compliance • Provide daily courier services to all Roanoke County offices; provide weekly service to satellite locations such as the Town of Vinton, Western Virginia Regional Jail Authority, etc. The attached fiscal agent agreement amends the original contract to provide these services for $8,333.34 ($100,000 annually} through June 30, 2011. The increase reflects the additional work load of the services as outlined above and the system set up and utilization for full operations. The Western Virginia Regional Jail Authority approved this agreement at their meeting on May 1, 2008. FISCAL IMPACT: The fiscal agent agreement will generate $100,000 annually for the County of Roanoke. The term of the agreement is from July 1, 2008-June 30, 2011. At that time, the Authority may be able to handle their own financial operations internally, or they may choose to contract for another period of time with the County. RECOMMENDATION: Staff recommends approval of the following actions: A) Authorize the County Administrator or his designee to execute the Fiscal Agent Agreement with the Western Virginia Regional Jail Authority in substantially the form presented here, after approval as to form from the County Attorney. B) During 2007-08 the County received $60,000 from the fiscal agent agreement of which $15,000 was budgeted in the general fund leaving a balance of $45,000. Staff recommends appropriating $15,000 of these remaining revenues to the Department of Finance to cover costs associated with performing duties for the Jail Authority. C) Appropriate revenues in the amount of $100,000 received from the WVRJA for the fiscal agent agreement for July 1, 2008-June 30, 2011 to the Department of Finance to offset additional expenses incurred while performing duties outlined in the agreement. Fiscal Agent Agreement Between The County of Roanoke, And The Western Virginia Regional Jail Authority This agreement is made the day of May, 2008, by and between the Board of Supervisors of Roanoke County ("County"),apolitical subdivision and county of the Commonwealth of Virginia, and The Western Virginia Jail Authority ("Authority"), a regional jail authority, created pursuant to Section 53.1-95.2 of the Code of Virginia. This agreement amends the agreement dated December 21, 2005. RECITALS 1. The Western Virginia Regional Jail Authority was created by an agreement dated June 24, 2005 between the County of Franklin, Virginia; the County of Montgomery, Virginia; the County of Roanoke, Virginia, and the City of Salem, Virginia. The Authority has all the powers granted a jail authority by law and by the provisions of Articles 3, 3.1, Title 53.1 of the Code of Virginia (1950), as amended. 2. The Western Virginia Regional Jail Authority adopted By-Laws effective August 4, 2005. Article VI I, Section 2 of these By-Laws allows the Authority to designate a fiscal agent and enter into a contract with such agent for this purpose. AGREEMENT -fhe County is hereby authorized to serve as Fiscal Agent for The Authority. As such, The Authority and the County agree to the provisions outlined below: 1. Maintenance of Books. The County will establish a separate fund(s) on the County financial system to maintain the financial records of the Authority. 2. Pooled Cash. As part of the overall pooled cash concept that is used by the County, the cash of the Authority will be pooled with the cash of the County and other agencies that the County serves as fiscal agent. As such, the Treasurer of the County is authorized to make investments for the pooled cash. 3. Negative Cash. As a participant in the pooled cash concept of the County, the Authority may have a negative cash balance from time to time. The Authority agrees to minimize the negative cash to the extent possible. The cash balance must be positive at the end of the fiscal year. 4. Interest Income. At the end of each month, the County allocates interest income earned during that month to all of the funds based upon the percentage participation on the pooled cash. if cash is negative at the end of a month, as described in paragraph 3, then negative interest will be allocated to the fund. 5. Loss on Investments. In the unlikely event that the County pooled cash has a loss on an investment through default, market decline, or other reason, the Authority will share in the loss using the methodology described in paragraph 4. 6. Revenues. All revenues of the Authority, except for inmate funds, will be deposited with the County Treasurer. 7. Pavment of Vendors. The County will make vendor payments for the Authority. These payments will be made in a manner consistent with County procedures. These payments will be combined into the normal County vendor payment process, and as such the check stock used will be the County ofi Roanoke, and will be signed electronically with the signatures that appear on County checks. Reference to the Authority maybe made on the description line of the check. 8. Pavment of Payroll. The County will process the payroll for the Authority. These payments will be made in a manner consistent with County procedures, follow the County payroll cycle, and be a separate payroll process. 9. Processing of Payroll Taxes. The County will file all payroll taxes for the Authority. 10. Procurement. The County will assist the Authority with Procurement activities as requested by the Authority. 11. Risk Management. The County wilt assist the Authority with the procuring and selection of insurance coverage. 12. Financial Reports. The County will work with the Authority staff and Board to provide meaningful financial reports on a convenient schedule. This will include financial reports to the Authority Board meeting. 13. Systems. The County will provide the set up and access of the County's Financial System and Human Resource/Payroll System. 14. Audit. The County will procure an audit firm for the Authority audit as part of the overall procurement process for the County audit. "fhe firm selected mayor may not be the same firm that is selected to do the County audit. The County will work with the auditors selected to prepare the audit of the Authority. The Authority will maintain overall responsibility for the integrity of the financial records. The Authority will be charged for the cost of the audit. 15. Errors and Omissions. It is the responsibility of the Authority to make sure that all financial information is correct, accurate, and complete. 16. Ownership. All funds and obligations of the Authority are the property and responsibility of the Authority. Upon termination of this Agreement, all funds and obligations will be remitted to the Authority, or its new fiscal agent. 17. Cost. The fiscal agent services outlined above will be provided the Authority for a fee of $8,333.34 a month ($100,000 annually). The County has permission to transfer funds from the Authority funds to the County funds byjournal entry to pay forthis service. 18. Term. This agreement shall begin on July 1, 2008 and shall terminate on June 30, 2011. Further, either the County or the Authority may terminate the Agreement at any time with one year written notice to the other. 3 In witness whereof, the parties have caused this Fiscal Agent Agreement to be executed by their authorized officers. BOARD OF SUPERVISORS OF ROANOKE COUNTY By: Its: COUNTY ADMINIS"fRATOR By: Its: COUNTY ATTORNEY WESTERN VIRGINIA REGIONAL JAIL AUTHORITY By: Its: CHAIRMAN By: Its: LEGAL COUNSEL ACTION NO. ITEM NO. ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 27, 2008 Request from the Emergency Communications Department to accept and appropriate regional grant funds in the amount of $300,000. Elaine Carver Chief Information Officer Elmer C. Hodge ~„,.... Count Administrator Y COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Earlier this spring Roanoke County's Emergency Communications Center and Information Technology Departments joined forces to submit a regional grant application to the State Wireless Board. "fhe purpose of this grant is to take advantage of a new technology called Oblique Photography offered by Pictometry, Inc. Pictometry is a well respected company that provides a complete package. They are a sole source provider (letter attached as Exhibit A}, providing photography, processing, distribution, implementation, training and support. This new photography can be taken from the air and provides a side view of all terrain and buildings from each side. This technology has been used in successfully during the California wildfires to predict the next fire lines and forecast evacuations. It was also used in the Georgia court shootings case, allowing authorities to plan the entire building assault. Roanoke County will be serving as fiscal agent for this grant which serves the geographic areas of The Greater Roanoke and New River Valleys. Specifically, the jurisdictions are Roanoke County, Roanoke City, Montgomery County, Town of Vinton, City of Salem, Town of Blacksburg and the Town of Christiansburg. Initial deployment of this technology will be in the local Public Safety Access Point (PSAP); however, this technology will be leveraged by other departments such as Fire & Rescue, Police, Community Development, Real Estate Valuation. FISCAL IMPACT: Because this is a regional effort there are no matching funds needed for this grant. The first year maintenance is included in the grant. In FY 2009/10 there will be a general fund request for annual maintenance costs of approximately $50,000. ALTERNATIVES: 1 } Accepting and appropriating the grant fund ofi $300,000 to the Emergency Communications Center 2} Do not accept the grant funds of $300,000 STAFF RECOMMENDATION: Staff recommends approval of Alternative 1, accepting and appropriating this grant of $300,000 to the Emergency Communications Center. Pictometry° ,~„~~~ 04/ 18/08 Dear Roanoke County Virginia; EXHIBIT A Per our discussion, below is additional information concerning Pictometry's visual information system and why it is unique. Pictometry International is the only vendor providing geo-registered oblique digitally collected imagery in the United States. The Pictometry International Oblique Aerial Digital Imagery database and software products are proprietary products in accordance with and therefore protected by United States Patent No. 5,247,356 and the copyright and trademark laws of the United States. The method of data capture is also unique to Pictometry International. Pictometry International developed a unique patented system, which is not available from any other aerial imagery company in the United States or Canada. Several clients did research of all aerial imagery products currently produced in the United States and Canada through a combination of professional magazines, web search, and phone inquiries. No other patented technologies were found to produce geo-registered oblique imagery. There are alternative methods {based on collecting ortho aerial imagery), which try to produce "quasi- oblique"pictures but results are generally considered to be substandard. We hope this better defines the unique aspects of our services. On the next page you will find our justification paragraph and a list of some counties that used this sole source justification. If you have any additional questions please contact me. Sincerely, Carol DeVico Manager, Contract Administration PICTOMETRY IlvTERNATIONAL CORP. SOLE SOLIRCE JUSTIFICATIONS Pictometry International Corp. is the sole source and distributor for the Information System (Electronic Field Study) and Client Image Warehouse to be licensed to Boynton Beach, FL. The Pictometric images and software are .proprietary products produced in accordance with and therefore protected by United States Patent No. 5,247,356 and the copyright and trademark laws of the United States. The method of data capture is also unique to Pictometry International. Pictometry International Corp. 100 Town Centre Drive - Suite A -Rochester, New York 14623 -Toll Free: 888-771-9714 -Local: 585-486-0093 -Fax: 585-486-0098 E-mail: info@pictometry.com ACTION NO. ITEM NO. ~-~ AT A REGULAR NIEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Request to approve a Moral Obligation Agreement in support of the Western Virginia Water Authority financing of the Route 220 Water Line SUBMITTED BY: APPROVED BY: Paul Mahoney County Attorney ~i ff ~¢~ Elmer C. Hodge C/.-,-..u~..~ ~" ~ ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: J ~~ ~~ SUMMARY OF INFORMATION: The County of Roanoke entered into an agreement, dated November 16, 2007, with the Western Virginia Water Authority (WVWA) and Franklin County to construct a water line in the Route 220 corridor from Clearbrook to the Wirtz Plateau in Franklin County. The WVWA will construct and finance this water line, and the Counties of Roanoke and Franklin will pay for the debt service on the line. The WVWA will be participating in the 2008 Virginia Resources Authority (VRA) Spring Bond Pool Sale. The Route 220 water line extension will be included in this financing. As part of the closing of this financing, VRA requires the counties of Roanoke and Franklin to sign the attached Support Agreement, which states that the counties have a moral obligation to pay the debt service on the portion of the debt related to the Route 220 water line extension. The water line will be constructed using two separate contracts that will run concurrently. The contract for the Roanoke County portion of the line has been awarded, and the groundbreaking is scheduled for June 11, 2008. The Roanoke County portion of the line will take 11-12 months to construct. The entire project will be completed in 18-24 months. FISCAL IMPACT: The Route 220 water line extension was originally projected to cost $5.5 million, with Roanoke County responsible for 42 percent of the cost and Franklin County responsible for 58 percent of the cost. The current estimate included in the bond package is $5,681,200. The amount charged to the Counties will be based on the actual expenditure. The Counties will pay their proportionate expense based upon the road mile of construction. Roanoke County will be responsible for 43 percent of the cost, and Franklin County will be responsible for 57 percent of the cost. The estimated annual cost to Roanoke County amortized over 20 years with an estimated 5 percent interest rate is $190,107. The debt payment has been included in the proposed 2008-09 budget. The debt service will be paid from the fund balance in the Public Works Fund for two years. Roanoke County will share in connection fees as individuals and/or businesses connect along the line. These fees will be used to pay the debt service in future years. Any shortage of connection fees will need to be appropriated from another source. STAFF RECOMMENDATION: Staff recommends approving the attached resolution and Support Agreement, in substantially the form presented here, so that the WVWA can complete the financing of the Route 220 water line. z AT A REGI.ILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2008 RESOLUTION PLEDGING THE NON-BINDING MORAL OBLIGATION OF ROANOKE COIINTY TO PAY A PROPORTIONATE SHARE OF THE WESTERN VIRGINIA WATER AUTHORITY BONDS FOR THE CONSTRUCTION OF THE ROUTE 220 WATER LINE WHEREAS, the Western Virginia Water Authority (the "Authority") is a public service authority formed and existing in accordance with the provisions of Chapter 51 of Title 15.2 of the Code of Virginia, 1950, as amended, the Virginia Water and Waste Authorities Act §§15.2-5100-15.2-5158 (the "Act"}, intends to issue bonds (the "Local Bond") in the aggregate amount not to exceed $11,800,000 to finance multiple projects; and WHEREAS, the Authority, Franklin County ("Franklin") and Roanoke County ("Roanoke" and, collectively with Franklin, the "Counties") have entered into a Contract dated as of November 16, 2007 (the "Water Line Contract"), under which, among other things, the Authority has agreed to extend atwelve-inch water line along Virginia State Route 220 through Roanoke County and to the Franklin County area known as Wirtz Plaza (the "Water Line Extension Project") and the Counties agreed to provide proportionate moral obligation security for payment of that portion of the debt service on that portion of the Local Bond that is allocable to the cost of the Water Line Extension Project, now estimated to be $5,681,200; and WHEREAS, the Authority is in need of a formal assurance by the Board of Supervisors of Roanoke (the "Board") of its willingness to enter into a moral obligation to support said bond issue; and WHEREAS, the Authority has determined to cause the Local Bond to be sold to the Virginia Resources Authority ("VRA") pursuant to the terms of a Local Bond Sale Agreement and a Financing Agreement each between the Authority and VRA; and WHEREAS, the Board has determined to undertake anon-binding obligation to consider certain appropriations in support of a portion of the Local Bond issued to finance the Water Line Extension Project, conditioned upon the participation of the Board of Supervisors of Franklin in such non-binding obligation; and WHEREAS, the foregoing arrangements will be reflected in the Support Agreement dated as of June 1, 2008 (the "Support Agreement") between the Board, the Board of Supervisors of Franklin, the Authority and VRA, the form of which has been presented to this meeting and filed with the County. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia that: 1. The Authority is hereby authorized and directed to proceed with plans to design, engineer and construct a twelve {12} inch water line (the "Water Line Extension") extending the Authority's water system from its current termination point at the entrance of Sun Crest Heights subdivision on Route 220 south along the Route 220 corridor into Franklin County to the intersection of Wirtz Road and Route 220 in the area of Franklin County known as Wirtz Plaza including landscaping, infrastructure and issuance costs generally now estimated to be $5,681,200. 2. The Support Agreement is approved in substantially the form presented to this meeting, with such changes, insertions or omissions as may be approved by the Chairman or Vice-Chairman, whose approval shall be evidenced conclusively by the 2 execution and delivery of the Support Agreement on the County's behalf. The Chairman or Vice Chairman is authorized to execute and deliver the Support Agreement and such other documents and certificates as such officer may consider necessary in connection therewith. 3. The officers of the Board are authorized to execute and deliver all documents, certificates and instruments on behalf of the Board and to take such further action as may be necessary or desirable in connection with the issuance and sale of the Local Bond by the Authority and the execution, delivery and performance of the Support Agreement. All actions previously taken by such officers in connection with the issuance and sale of the Local Bond and the Water Line Extension Project are ratified and confirmed. 4. This Resolution shall take effect immediately upon its adoption. 3 WESTERN VIRGINIA WATER AUTHORITY SUPPORT AGREEMENT THIS SUPPORT AGREEMENT is made as of June 1, 2008, among the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA (the "Roanoke Board"), acting as the governing body of Roanoke County, Virginia ("Roanoke"), the BOARD OF SUPERVISORS OF FRANKLIN COUNTY, VIRGINIA (the "Franklin Board"), acting as the governing body of Franklin County, Virginia ("Franklin" and, collectively with Roanoke, the "Counties" and, each individually, a "County"}, WESTERN VIRGINIA WATER AUTHORITY ("WVWA"), and VIRGINIA RESOURCES AUTHORITY ("VRA"), as purchaser of the Local Bond, as hereinafter defined, pursuant to a Financing Agreement dated as of June 1, 2008 (the "Financing Agreement"), between VRA and WVWA. RECITALS: WHEREAS, WVWA and the Counties have entered into a Contract dated as of November 16, 2007 (the "Water Line Contract"), under which, among other things, WVWA has agreed to extend atwelve-inch water line along Virginia State Route 220 through Roanoke County and to the Franklin County area known as Wirtz Plaza (the "Water Line Extension Project") and the Counties agreed to provide proportionate moral obligation security for payment of that portion of the debt service on that portion of the Local Bond that is allocable to the cost of the Water Line Extension Project, now estimated to be $5,681,200; WHEREAS, WVWA is proceeding with the issuance and sale to VRA of its not to exceed $11,800,000 Water System Revenue Bond, Series of 2008 (the "Local Bond"), a now estimated $5,681,200 of the proceeds of which will be used to finance the Water Line Extension Project pursuant to the terms of the Financing Agreement, as authorized by a resolution of the Board of WVWA adopted on April 17, 2008; WHEREAS, the Roanoke Board adopted on 2008, a resolution authorizing, among other things, the execution of anon-binding obligation of the Roanoke Board to consider certain appropriations in support of Roanoke's proportion of the now estimated $5,681,200 of the proceeds of the Local Bond and related costs and the Water Line Extension Project; and WHEREAS, the Franklin Board adopted , 2008, a resolution authorizing, among other things, the execution of anon-binding obligation of the Franklin Board to consider certain appropriations in support of Franklin's proportion of the now estimated $5,681,200 of the proceeds of the Local Bond and related costs and the Water Line Extension Project. AGREEMENT NOW, THEREFORE, for and in consideration of the foregoing and of the mutual covenants herein set forth, the parties hereto agree as follows: 1. Unless otherwise defined, each capitalized term used in this Support Agreement shall have the meaning given it in the Financing Agreement. 2. The term "Proportional Share" shall mean for each of the Counties, the following percentages of the Annual Deficiency Amount (as defined in paragraph 5) or such other percentages as may be agreed upon by the Counties in writing, provided such amended allocation shall add up to 100%: Roanoke - 43% Franklin - 57%. Each of the Counties' obligations is limited to its Proportional Share of debt service on that portion of the proceeds of the Local Bond that ultimately is expended for the Water Line Extension Project, including a like proportion of the costs of issuance of the Local Bond and any escrows allocable to the Water Line Extension Project (the "Support Amount"), and the amounts to be included in each County's submitted budget pursuant to paragraphs 6 and 7 shall not be increased to offset anon-appropriation by the other County. 3. if the Counties' moral obligation commitment is invoked, the Counties' Proportionate Share of debt service on the Support Amount shall be taken from the first dollars the Counties annually send to WVWA (excluding amounts belonging to WVWA and sent by either in its capacity as collecting or fiscal agent for WVWA). 4. WVWA shall use its best efforts to issue and sell the Local Bond, to use a portion of the proceeds thereof now estimated at $5,681,200 to pay the costs of the Water Line Extension Project, and to construct and place the Water Line Extension Project in operation at the earliest practical date. 5. No later than March 15 of each year, beginning March 15, 2009, WVWA shall notify the Roanoke Board and the Franklin Board of (a} the amount (the "Annual Deficiency Amount") by which WVWA reasonably expects the Net Revenues Available for Debt Service to be insufficient to pay the debt service on the Support Amount of the Local Bond, in full as and when due during the Counties' fiscal year beginning the following July 1 and {b} the corresponding Proportional Share of each County. 6. The County Administrator of Roanoke (the "Roanoke Administrator") and the County Administrator of Franklin (the "Franklin Administrator" and each of the Roanoke Administrator and the Franklin Administrator shall be referred to as a "County Administrator") each shall include their respective Proportional Share, if any, in their budget submitted to the Roanoke Board or the Franklin Board, as appropriate, for the following fiscal year as an amount to be appropriated to or on behalf of WVWA. Each County Administrator shall deliver to VRA within ten days after the adoption of the respective County budget for each fiscal year, but not later than July 15 of each year, a certificate stating whether the Roanoke Board or the Franklin Board, as appropriate, has appropriated to or on behalf of WVWA an amount equal to their respective Proportional Share, if any. Payments are expected to be made to WVWA five (5) business days prior to the due dates of WVWA's payments on the Local Bond (now scheduled to be October 1, 2008 and April 1 and October 1 in years 2009 through 2028). -2- 7. If at any time the Net Revenues Available for Debt Service shall be insufficient to make any of the payments referred to in paragraph 5 hereof, WVWA shall notify each County Administrator of the amount of such insufficiency and the corresponding Proportional Shares relating to such insufficiency and each County Administrator shall request a supplemental appropriation from the Roanoke Board or the Franklin Board, as appropriate, in the amount necessary to pay the respective Proportional Share. 8. Each County Administrator shall present each request for appropriation pursuant to paragraph 7 above to the Roanoke Board or the Franklin Board, as appropriate, and the Roanoke Board or Franklin Board, as appropriate, shall consider such request at their next regularly scheduled meeting at which it is possible to satisfy any applicable notification requirement. Promptly after such meetings, the appropriate County Administrator shall notify VRA as to whether the amount so requested was appropriated. If a County Administrator shall fail to make any such appropriation, the appropriate County Administrator shall add the amount of such requested appropriation to the Proportional Share reported to the Roanoke Board or the Franklin Board, as appropriate, for the next fiscal year. 9. The Roanoke Board and the Franklin Board each hereby undertakes a non- binding obligation to appropriate the respective Proportional Share as may be requested from time to time pursuant to paragraphs 6 and 8 above to the fullest degree and in such manner as is consistent with the Constitution and laws of the Commonwealth of Virginia; provided, however, that each County's Proportional Share shall never be in an amount in excess of the debt service on the Support Amount of the Local Bond for the applicable period. The Roanoke Board and the Franklin Board, although acknowledging that they are not empowered tv make any binding commitment to make such appropriations in future fiscal years, each hereby states its intent to make such appropriations in future fiscal years, and hereby recommends that its successor boards do likewise. 10. Nothing herein contained is or shall be deemed to be a lending of the credit of either County to WVWA, VRA or to any holder of the Local Bond or to any other person, and nothing herein contained is or shall be deemed to be a pledge of the faith and credit or the taxing power of either County, nor shall anything herein contained legally bind or obligate either County to appropriate funds for the purposes described herein. 11. Any notices or requests required to be given hereunder shall be deemed given if sent by first class mail, postage prepaid, addressed (i) if to the Roanoke Board or Roanoke, to P.O. Box 29800, Roanoke, VA 24018-0798, Attention: County Administrator, (ii) if to the Franklin Board or Franklin, to 40 East Court St. Rocky Mount, VA 24151, Attention: County Administrator, (iii) if to WVWA, to 601 South Jefferson Street, Suite 200, Roanoke, VA 24011, Attention: Executive Director, Water Operations and (iv) if to VRA, to 111 ] East Main Street, Suite 1920, Richmond, Virginia 23219, Attention: Executive Director. Any party may designate any other address for notices or requests by giving notice. l2. It is the intent of the parties hereto that this Agreement shall be governed by the laws of the Commonwealth of Virginia. -3- 13. In accordance with the provision of the Water Line Contract that it is limited to a 20 year term, this Agreement shall remain in full force and effect until October 1, 2028 so long as the WVWA does not default on any obligation to VRA as a result of non-appropriation of funds by either County related to the debt service on the Water Line Extension Project. In the event the WVWA does default on any obligation related to the Water Line Extension Project as a result of non-appropriation of funds by either County, this Agreement shall remain in full force and effect for the non-appropriating County until such default is either cured or forgiven by VRA. 14. If these bonds are refinanced, the counties will share proportionately in the savings, and the term of the refinancing will not be extended beyond the original term. [SIGNATURE PAGE FOLLOWS] -4- IN WITNESS WHEREOF, the parties hereto have each caused this Agreement to be executed in their respective names as of the date first above written. By: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: Chairman BOARD OF SUPERVISORS OF FRANKLIN COUNTY, VIRGINIA By: Chairman WESTERN VIRGINIA WATER AUTHORITY By: Chairman VIRGINIA RESOURCES AUTHORITY Sheryl D. Bailey, Ph. D., Executive Director [SIGNATURE PAGE OF SUPFORT AGREEMENT] -5- ACTION NO. ITEM NO. r y~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROAIVOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Requests for public hearing and first reading for rezoning ordinances; consent agenda SUBMITTED BY: Philip Thompson Deputy Director of Planning APPROVED BY: Elmer C. Hodge ~~,.~ ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for June 24, 2008. The titles of these ordinances are as follows: 1. The petition of Martha J. Boush and Randy M. Gantt to rezone approximately 1.5 acres from I-1, Low Intensity Industrial District, and I-2, High Intensity Industrial District, to C-2, General Commercial District, for the purpose of constructing a one story building for General Office/Retail use, located at 4909 Starkey Road, Cave Spring Magisterial District Maps are attached. More detailed information is available in the Clerk's Office. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for June 24, 2008. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s)1, and that the Cierk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 c ~ k °~ F st ffU ©, P Z -o~o 0~6~~ ounty a Roano a or a se n Colnm =Devment .. ' Aate received: .. Received by: . Plana &•Zoaiug _ - :Q . 5 ~~ A ca ~ d r :~ . - ~ ,~3 5204 and 1~~P~-~M N~ t,~g ppli tioa€cc: rl~~ c . -0 at : PC ~ 3 -o ~ ~ ~ ~ B() g00~ ~ ~ tr~M QM ~ Plnprds issued: BOS date: ~ Roanoke, 24 98 ~ ~~ (540) 772-2 - 155 Cese ]Number -- ~ aoo8" ALL APPLICANTS Chec[c type of application filed (check all that apply) l~ Rezoning ^ Special Use ^ Variance ^ Waiver D Administrative Appeal ^ Comp Plan (15.2-2232} Review Applicants name/address w/zip Phone: 434-942-9862 Martha J. Roush & Randy M. Gantt Work P .O. Box 3527 Cell #: L nchbur , VA 24503 FaxNa.: Owner's name/address w/zip Phone #: 540-29 -6 64 Moorman f,. & Roy A. Reynolds Work: 1559 Stone Mountain Road Fax No.#: Property Location Magisterial District: Cave Spring 4909 Starke Road y Community Planning area: Transition Tax Map No.: 0$7.11-03-02.00 & 03.00 Existing Zoning: I-1 & I-2 Sizeofparcel(s):Acres: 1.5 +/- AC. Existing Land Use: Single Family REZOMNG, SPECIAL, USE PERMIT, WAIVER AND COMP PLAN (1~1-1131) ItEYIEW APPLICANTS (R/S/W/CP) Proposed Zoning: C2 Proposed Land Use: General Office / Retail Does the parcel meet the minimtun lot area, width, and frontage requirements of the requested district? es No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcet meet the minimum criteria for the requested Use Tyge Yes No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS {Y/W/AA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order ta: Appea! of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal ofInterpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT AE ACCEPTEQ IF ANY OF THESE IT)E ARE MISSING OR INCOMPLETE, :MS [tl51W/CP V/AA X Consultation WS/WlCP Y/AA S lR" x 11" concept plan It/Sl1Y/CP V/AA Application fee }( Application X Metes and bounds description Proffers, if applicable JasGScation Water end sewer application Adjoining property owners I hereby certify that 1 em either the owner of the property or the owner's agent or contract purchaser end am acting with the Imowledge end consent of the owner. A Slgilflttlre 2 .IUSTIFICA~IION FOR REZOI~fING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2132) REVIEW REQ[JESTS Applicant Martha J. Boush & Randy M. Gantt The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in trrmG of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County ordinance as welt as the purpose found at the beginning o€ the applicable zoning district classification in the Zoning Ordinance. The request furthers the purpose of the Roanoke County Ordinance by providing a use in harmony with surrounding properties & campli with Roanoke County's community plan designation. The proposed pla does comply with the purpose of the County Zoning Ardinance by providing convenience to a major arterial (Rte. 419} facilitating provisions for an attractive & harmonious community, and ensure's compatibility with adjoining land uses. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Roanoke County Community Plan designates these two properties transition & principal industrial. The request fits the transition land use designation by proposing office & retail facilities. Transition encourages small scale retail. This plan proposes no mute than 5,352 square feet of retail space. The design will be compatible with surrounding uses and will not conflict with the nature of near by residential properties. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including watedsewer, roads, schools, parks/recreation and fire and rescue. Impacts will be minimal to adjoining properties and surrounding area. The proposed use has minimal needs for water & sewer servic The anticipated traffic generation will be minimal as compared to existing traffic on Starkey Road. Stormwater impacts will be managed by reducing peak flows,, velocities, and pollutant lands to downstream channels. No impacts are expected to schools or Parks and Recreation. s. Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time far all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision {Note: a list of potential land uses and sitrrations that wozrld necessitate, frrt•ther strrdy is provided as pail of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission, If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: April 19, 2005 Name of Petition Petitio is Signature ROAN r F .~ _ 'a 18J8 G~ pate Community Development Planning & honing Division POTEN]"lAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations that could elicit a mare detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County Transportation Engineering Manager, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process. (Note this list is not inclusive and the County staff and I/D4T reserve the right to request a traffic study of any time, as deemed necessary.) High Traffic-Generating Land Uses: • Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units • Restaurant (with or without drive-through windows) • Gas station/Convenience store/Car wash • Retail shop/Shopping center Offices (including: financiai institutions, general, medical, etc.) • Regional public facilities • Educational/Recreational facilities • Religious assemblies • Hotel/Motel • Golf course • Hospital/Nursing home/Clinic Industrial site/Factory • Day care center • Bank • Non-specific use requests Road Network Situations: Development adjacent to/with access onto/within 500-ft of intersection of a roadway classified as an arterial road (e.g., Rte li, Z4, 115, 117, 460, 11/460, 220, 221, 419, etc) • For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway Conditions have changed significantly When required to evaluate access issues • Development with ingress/egress on roads planned or scheduled For expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.) • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/planned traffic signal(s) • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty {7S0) trips in an average day CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development ar variance that is to be considered Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to Limit the future use and development ofthe property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-?232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature oftltie request. The County Planning Division staff may exempt some of'the items or suggest the addition of extra items, but the following are considered minimum: AL(.- APPLfCANTS ,/ a. Applicant name and name of development / b Date, scale and north arrow / c. Lot size in acres or square feet and dimensions / d Location, names of owners and Roanoke County tax map numbers of adjoining properties / e Physical features such as ground cover, natural watercourses, floodplain, etc. / f. The zoning and land use of all adjacent properties / g All property lines and easements h_ All buildings, existing and proposed, and dimensions, floor area and heights _ r. Location, widths and names of al I existing or platted streets or other public ways within or adjacent to the development !~ j Dimensions and locations of all driveways, parking spaces and loading spaces ~Eddiliaral it jornrariar required jar REZONING acrd SPECGt1. USL•. P~RAIIT; t PPL.IC~I NTS k. Existing utilities (water, sewer, storm drains} and connections at the site J I. Any driveways, entrances/exits, curb openings and crossovers '~ m. Topography map in a suitable scale and contour intervals / n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants ~~~'/+~~ Any proffered conditions at the site and how they are addressed ~~ q. If project is to be phased, please show phase schedule 1 certify that all items required in the checklist above are complete. ~~~. Sif;natu ofapplicant Date parker DESIGN! GROUP 816 Boulevard Salem, VA 24153 P: 540 387 1 153 f: 5A0 389 5767 vrww porlcerdg cam EI•IGIIiCEi'5 I l1BVEYOP,ti I Pl~ril-1E F;5 I LntIDSCr,PC-:+I'CHITFCiS Description of Tax # 087.11-03-02.00 And Tax # 087.11-03-03.00 Containing a total. of 65,692 Square Feet more or less Situate on Starkey Road Va. Sec. Rte. No. 904 Cave Spring Magisterial District Roanoke County, Virginia BEGINNING at a point on the westerly right of way line of Starkey Road ZVa. Sec. Rte. No. 9D4), said point being at the northeasterly corner of the property of Whitney Wayne, Inc. and 480 feet more or 1255 north of the intersection of Starkey Raad and Benois Road (Va. Sec. Rte. No. 633); thence leaving Starkey Road and with the northerly line of Whitney Wayne, Inc., S. 84'46'00" W., 294.29 feet to a point on the easterly right of way line of the Norfolk Southern Railway; thence leaving the property of Whitney Wayne, Inc. and with the easterly right of way line of the Norfolk Southern Railway, N. 06°02'00" E., S7.OS feet to a point; thence continuing with the Norfolk Southern Railway a curve having an arc length of 217 feet to a point as shown on plat by R. E. Robertson & R. C. Weeks recorded in Deed Book 834, Page 422 in the Clerk's Office of the Circuit Court of Roanoke County; thence leaving the right of way lane of the Norfolk Southern Railway and with the southerly line of Meyer-Baker, LLC, S_ 81'41'00" E, 270.00 feet to a point on the westerly right of way of Starkey Road; thence with the westerly right of way of Starkey Road, S. 02°00'00" W., 150.00 feet to a point; thence continuing with the westerly right of way of Starkey Road, S, O1°00'00" E, 55.04 feet to the point of BEGxNNING, containing 65,692 Square Feet more or Tess and being the property of Moorman L. Reynolds and Roy A. Reynolds, W E S T E R hl .......V._E.._R. G ~...h~..,_~ _A -_-~' :-- ~~ WATER AUTH C~ R ITS/ April 3, 2008 ETJGINEERfNG SERV{CES Re: Availability No: 08- 111 Address: 4909 Starkey Road Tax Map Number(s): 087.1 i-03-02 & 03.00-0000 Prepared by: David Barnhart, Utility Planner (540) 853-1588 Water is available by connecting to the 8 inch line in Starkey Road; service pressure will be approximately 88 PSI. The Authority will make the actual tap to the existing water line once all fees have been paid. The developer will be responsible for all appurtenances from the tap to the meter. Sewer is available by connecting to the existing sewer manhole located at the rear of the property. To proceed with service, please follow the steps below: Make Payment to: Roanoke County Administration Center Availability No: 08-111 Community Development 5204 Bernard Drive Roanoke, VA, 240'18 1. Low floor served by sewer must be a minimum of 3-feet higher than the elevation of the sewer main at the point of service connection Connection Cost Summary Fees Valid Until Janua 1, 2009 Description Fire (size's Water (1') Sewer (fi'} Connection Fees Public Service Lines NIA 13y Developer By Developer Availability Fees NIA $8,000.00 $S,OOO.Op Vault Fee NIA NIA NIA Meter Fee NIA $250.00 Included Tap Fees NIA $400.00* By Developer Pavement Repair Fees NIA By Developer By Developer Sub Total Fees $00.00 $6,650.00 $5,000.0 Payment Due $11,650.00 * Developer furnishes and installs tapping sleeve and valve Our' Mission Is clear Tt~e Coulter euilrling 540-853-t S$8 • 540-653-1 p7 7 (Fax) • www westernvawater org Adjoining Landowners Owners of land adjoining the site are shown in the chart on the following page, listed by tax map parcel numbers with the name and mailing addresses: Starkey Road OfficelRetail Adjacent Property Owners Tax Parcel Owner Address City, State and Zip Code Ph sical Ad'oiners 087.11-03-01.00 Me er-Barker LLC 6188 Stee lechase Drive Roanoke, VA 24048 087.11-03-32.00 1'er M Walters 5076 Bennis Road Roanoke, VA 24078 087 11-03-31 00 Terry M Walters 5016 8enois Road Roanoke, VA 24018 087 1 1-03-30 OD Storage Bins Incorporated 5041-A Benois Raad Roanoke, VA 24018 087.11-D3-04.DD Whitne Wa ne LLC PO Box 8277 Roanoke, VA 24014 087.11-01-15.00 Delta Dental Plan of Vir inia 4818 Starke Road Roanoke, VA 24D18 ,:- ~~ March 31, 2008 Megan Cronise Planning and Zoning Roanoke County, Virginia 5204 Bernard Drive Roanoke, VA 24018 Dear Ms. Cronise: We, Moorman L. Reynolds and Roy A. Reynolds, owners give Martha J, Boush, contract purchaser for tax parcels, 087.11-03-02.00-0000 and 087.11-03-03,00-0000 located at 4909 Starkey Road, Roanoke, VA, permission to file a rezoning application on this property. It is understood Martha J. Boush will have Martha J. Boush and Randy M, Gantt as the applicant and Martha J. Boush and Randy rt,Gantt will be responsible for the rezoning process. Should you have any questions, please contact Moorman L. Reynolds at 540-297-6641. Sincerely, Moorman L, Reynolds /.rs~ Roy A. Reynolds /~ ~ ~ parker DE51GN GROUP $ I b Boulevard Letter of Transmittal Salem, VA 24153 P: 540.387. 1153 F: 540.389.5767 www.parlcerdg.com ENGINEERS I SURVEYORS I PLANNERS (LANDSCAPE ARCHITECT5 To: Megan G Cronise, AICP County of Roanoke, Planning Division 5204 Bernard Drive, SW Roanoke, VA 24018 Date:4-4-Of3 Phone #: Project #: Regarding Project: Starkey road Rezoning Application We are sending: x Drawings Specifications x Application x Fees Redlines Diskette/CD x Other Via: Mail Courier FedEx x Hand Delivery Pick Up Purpose: Approval For Your Use Far Your Information x ReviewlComment Per Your Request Signature Copies Date No. Description I 4-4-OS Rezoning application I Justification 2 Concept plan I Meets and bounds description I WVWA availability letter I Fee (clc # O I 1373 $933.00) 1 Adjoiners list I letter from owner Message: Please call if you have any questions From: Aaron Shearer Copy to: File • parker DE51GN GP.OUP April 3, 2008 Megan G. Cronise, AiCP County of Roanoke, Planning Division 5204 Bernard Drive, SW Roanoke, VA 24018 Re: Rezone Request- Starkey Road OfficelRetail Tax Parcels 087.1 I-03-02, & 087.1 1-03-03 PDG Work Order #08-0075-02 Dear Ms. Cronise: 816 Boulevard Salem, VA 24153 P: 540 387 1153 F: 540 384 5767 www parkerdg.com Er`JGINEERS I SURVEYORS I PlaNr1ERS ~ rnr•IOSCAPE ARCHITECTS Enclosed you will find a Rezoning application requesting approval fora 10,7255E building consisting of a mix of general office and retail use.. The petitioner of the request, Martha J. Boush, and Randy M_ Gantt, has requested we prepare this application and submit to you as their agent. Attached herein are the following items: A. Application B. Justification C. Concept Plan D. Metes and Bounds Description !_. Water and Sewer Availability Letter F. Fee G. Adjoining Property Owners List H, Letter from the Owner Please note we intend to submit to you within two weeks, conceptual architectural footprint and elevations, conceptual sign design, and a proffer statement. We respectfully request you consider the approval of this application, and should you have any questions or comments, please do not hesitate to contact us. Sincerely, Parker Design Group ~~~~ ~-- Sheldon R. Bower. PE PrincipaUProject Engineer Enclosures cc: Martha J. Boush Randy M. Gantt William H. Hume Hof 1"a^=~ ~~~e{ VA'Rluno~syoveoy ~ @ 8 a ~~! ~~~~E ji~~~ ;aia;spa ~eEaa3si6ey~ 6u~~dg ane~ ~ m~ a I ;~i;il ~1e}a211a~!~10 Peon ~ia~~e;S ~ ~ ~ ~ ~ ~ ~ V_ 0 P M=~ C m A N N LO f7 1~ m~ a ~ _ a II e Q W W ~ y = II 11 LL W ~ n y ~ p 0 o 0 O O y m a N 0 0 ~ ~D li ~ y ~,+ C 3 IVA+ ~C ~ -~ N m ~ it S O2 ~ L = ~ ~ U W D O ~ ~ ~V 0. 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I. ~ ,~ W~ t P ^ I ° G Z ~ r ~ a ~ ` 1 \ o °~ W Jf ~ N ~~ I ~ ~ Y I ..-' y L...~ ~ d~ll ~I • 1 ~ iV ~ `La Z ...._ ~ ~~, ti.~~ ~ II~) ~ zo.B ~' ~ ~~ ~ , I, '~ ~JI I ~ 1~~ ~ ~ r 3 cn f> ~•[~ ~~ I 1 ,,I , ~ ~ I 1 s 11 _; o L 1 .. {fl II LI< I ~ /~ ' • •' f ~~ ~ n D O ~ _ 1 11 1 i ~ 3 q O 0 / V~~ ~~ ! R ~ e ~pr f k'y r ~~ k : l ~ m ~ . ~ ~ $~ z ~ l4~ 5 o ~ ~ n y r: \ ' E ~~ x '.~.' r.~ G ~ 5~ yuo i°i \ a~~ ~ a 5~ ' ti ti I 3, c m °o. ti x 7" ai`, , ~ES° o a , & 1~1 S' ~ z s ~~ a~a e ~m ~ .\\ n e „ msr -o i l '~ r _ Applicants Name: Martha J Boush & Randy M Gantt Roanoke County Existing Zoning: l1 & 12 Proposed Zoning: C2 Department of Tax Map Number.• 087.19-03-02 & 03 Community Development Magisterial District: Cave Spring Area: 1.5 Acres 22 April, 2008 Scale: 1" = 200' Applicants Name: Martha J Boush & Randy M Gantt Roanoke County ... Existing Zoning: 11 & 12 Department of Proposed Zoning: C2 Tax Map Number. 087.11-03-02 & 03 Community Development Magisterial Dis#rict: Cave Spring Area: 1.5 Acres 22 April, 2008 Scale: 1 " = 200' ACTION NO. ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS~fRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Resolution adopting the fiscal year 2008-2009 budget, including the fiscal year 2009-2013 Capital Improvement Plan, for Roanoke County, Virginia SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge /~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 2008-2009 budget for Roanoke County, Virginia. This resolution is detailed by fund and includes unappropriated balances for the General Government Fund. The School's budget is included in the overall County budget as presented in the attached resolution. The figures presented for adoption have been developed by s#aff from budget work sessions with the Board of Supervisors. The proposed budget was submitted to the Board and a public hearing on the proposed budget was held on April 22, 2008. Prepared in conjunction with the fiscal year 2008-2009 budget, the fiscal year 2009-2013 Capital Improvements Plan (CIP) is included as part of this resolution. The CIP summary is attached. On April 22, 2008 there was a public hearing to secure citizen comments on the County's fiscal year 2009-2013 CIP. The adoption of this document does not represent an appropriation of funds. The adoption of the budget is being requested to fulfill our legal requirements of adopting and then having a first and second reading of the appropriation ordinance before July 1, 2008 and to allow adequate time for County and School staff to prepare and disburse employment contracts, institute pay changes, and other administrative tasks necessary for final budget implementation. Approval of the County budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the second reading and approval of the FY 2008-09 appropriation ordinance. STAFF RECOMMENDATION: Staff recommends adoption of the fiscal year 2008-2009 Budget and fiscal year 2009-2013 Capital Improvement Plan. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS~fRATION CENTER ON TUESDAY, MAY 27, 200$ RESOLUTION APPROVING THE FISCAL YEAR 2008-2009 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on April 22, 2008. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 2008-2009 for Roanoke County, Virginia, as shown on the attached Schedules. 2. "that the preparation and approval of this budget is for informative and fiscal planning purposes only, County of Roanoke Adopted FY 2008-2009 Budget May 27, 2008 Revenue Estimates Amount General Fund General Government General Property Taxes $ 119,065,732 Local Sales Tax 8,775,000 Telecommunications Tax 3,270,000 Business License Tax 5,750,000 Bank Franchise Tax 450,000 Utility Consumer Tax 3,575,000 Motor Vehicle License Tax 1,900,000 Recordation/Conveyance Tax 1,750,000 Meals Tax 3,700,000 Hotel/Motel 800,000 Other Local Taxes 1,815,000 Permits, Fees & Licenses 767,300 Fines and Forfeitures 610,000 Interest Income 1,207,500 Charges for Services 3,260,377 Commonwealth 8,863,296 Federal 3,340,000 Beginning Balance 1,150,000 Other 828,100 Total General Government 170,877,305 Emergency Communications Center 2,264,299 Comprehensive Services 7,156,582 Law Library 41,648 Public Works Projects 190,107 S B & T Building 444,580 Recreation Fee Class 1,600,126 Internal Services -Information Technology 4,963,927 County Garage 640,284 Total General Fund 188,178,858 Debt Service Fund -County 8,443,046 Capital Projects Fund 13,874,461 Internal Service Fund 1,003,295 School Operating Fund 143,223,216 School Nutrition Fund 5,463,612 Scheoi Debt Service Fund 10,867,155 School Grants Fund 5,428,137 School Capital Fund 3,106,717 School Textbook Fund 1,595,030 School Bus Fund 810,000 School Laptop Insurance Reserve 551,500 Regional Alternative School 527,922 Total Revenues All Funds 383,072,949 Less: Transfers (98,366,225) Total Net of Transfers 284,706,724 County of Roanoke Adopted FY 2008-2009 Budget May 27, 2008 Proposed Expenditures Amount General Fund General Government General Administration $ 3,532,264 Constitutional Officers 11,231,433 Judicial Administration 1,121,435 Management Services 3,367,491 Public Safety 22,766,327 Community Services 12,311,034 Human Services 17,108,389 Non-Departmental 10,792,716 Transfers to School Operating Fund 61,737,627 Transfers to School Insurance -Dental 477,299 Transfers to Capital Fund 3,166,090 Transfers to Debt Service Fund 15,639,972 Transfer to Emergency Communications Center 2,129,299 Transfer to Comprehensive Services 4,253,000 Transfer to County Garage 139,634 Other 1,103,295 Total General Government 170,877,305 Emergency Communications Center 2,264,299 Comprehensive Services 7,156,582 Law Library 41,648 Public Works Project 190,107 S B & T Building 444,580 Recreation Fee Class 1,600,126 Internal Services -Information Technology 4,963,927 County Garage 640,284 Total General Fund 188,178,858 Debt Service Fund -County 8,443,046 Capital Projects Fund 13,874,461 Internal Service Fund 1,003,295 School Operating Fund 143,223,216 School Nutrition Fund 5,463,612 School Debt Fund 10,867,155 School Grants Fund 5,428,137 School Capital Fund 3,106,717 School Textbook Fund 1,595,030 School $us Fund 810,000 School Laptop Insurance Reserve 551,500 Regional Alternative School 527,922 Total Expenditures All Funds 383,072,949 Less: Transfers (98.366,225} Total Net of Transfers 284,706,724 In addition to the above revenues and expenditures, $2,000,000 from the Unappropriated Balance is appropriated to a Reserve for Contingency for unanticipated or emergency expenditures; and funds allocated to the Unappropriated Fund Balance must be appropriated by the Board of Supervisors before such funds may be expended. 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N ~ 01 ~ L y C W W iL U_ ~ 7 . ~ m c m e n M N r R b9 N O 0 0 U H C O ~F C C N d' 00 W t0 ~R N DO V d O a a V a L V ~w ~_ d .7 v.. v 0 ACTION NO. ITEM NO. ~'- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Second reading of ordinance appropriating the funds for the fiscal year 2008-2009 budget and approval of the Classification Plan for fiscal year 2008-2009 SUBMITTED BY: APPROVED BY: Brent Robertson Director of Manage~m~ent and Budget Elmer C. Hodge C./~-,-- County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The fiscal year (FY) 2008-2009 budget was presented to the Board of Supervisors on April 22, 2008. A budget public hearing was held on April 22, 2008 to receive written and oral comment from the public concerning the proposed budget and FY 2009--2013 Capital Improvements Program. Attached for your approval is the Budget Appropriation Ordinance for FY 2008-2009. The total County budget is $383,072,949. This includes all inter-fund and intra-fund transfers. The budget net of transfers is $284,706,724. At the direction of the Board of Supervisors at a budget work session on May 13, several changes have been made to the budget since the first reading. Contributions to Cultural, Tourism and Other Agencies have been increased by $102,579. Attached is an updated schedule of contributions that reflects these changes. These increases were funded by reducing the Public-Private Partnership allocation in Economic Development by $82,579 and having Parks, Recreation and Tourism fund the increase for the Roanoke Valley CVB within existing departmental allocations. There has been no change to the Classification Plan since the first reading held on May 13, 2008. STAFF RECOMMENDATION: The format of the appropriation ordinance conforms to the reporting basis used at year-end in the Comprehensive Annual Financial Report. This presentation allows the same IeveC of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. This format will also consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School funds in the past. Staff recommends approval of the second reading of the 2008-2009 fiscal year budget appropriation ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 2008-2009. a FY2008-2009 Agency Funding Requests Healfh and Human Service Agencies Agency Name FY07 Adopted FY08 Adopted FY09 f2equest Proposed Adult Care Center of the Roanoke Valley $10,300 $10,500 $12,000 $10,500 Advancement Foundation (NE1/V) $0 $0 $10,000 $400 American Red Cross $1,300 $4,200 $5,000 $3,700 Bethany »all $1,000 $1,700 $6,300 $1,300 Big Brothers and Big Sisters of Roanoke Valley $4,200 $4,500 $4,500 $4,500 Blue Ridge Independent Living Center $400 $700 810,000 $1,000 Blue Ridge Legal Services, Inc. $0 $0 $3,732 $600 Boys ~ Girls Clubs of Southwest Virginia $400 $700 $0 $200 Bradley Free Clinic $5,200 $5,600 $6,500 $5,600 Brain Injury Services of SVWA $1,500 $1,600 $24,861 $2,200 Camp Virginia Jaycee, Inc. $500 $600 $0 $200 Child Health Investment Partnership (CHlP) $19,100 $19,900 $25,000 $20,700 Children's Advocacy Center of the Roanoke Valley, Inc $3,500 $3,900 $7,500 $3,900 Commonwealth Catholic Charities $0 $400 $1,500 $400 Commonwealth Search and Rescue (Daleville) $100 $200 $1,000 $400 Conflict Resolution Center, Inc. $1,200 $1,400 $7,500 $1,800 Council of Community Svcs -Info and Referral Center $3,000 $3,100 $3,255 $3,200 Council of Community Svcs -Nonprofit Resource Center $0 $D $5,000 $500 Council of Community Svcs -Roanoke Regional Housing Network $0 $0 $2,500 $0 Court Appointed Special Advocate (CASA) $2,500 $3,600 $10,000 $3,600 Family Service of the Roanoke Valley $4,300 $4,400 $10.000 54,500 Family Service of the Roanoke Valley-Roanoke County Prevention Council $0 $1,000 $0 $200 Goodwill Industries of the Valleys $1,700 $1,200 $3,000 $1,100 Habitat for Humanity-Cash Donation $1,900 $2,100 85,000 $2,100 Habitat for Humanity -Property Donation $0 $D Property $0 Literacy Volunteers of Roanoke Valley $1,000 $1,100 $2,000 $1,200 LOA Area Agency on Aging $15,400 $15,700 $33,176 $15,700 Manna Ministries (NEIL $0 $0 $20,000 $800 Mental Health America of Roanoke Valley $800 $1,000 $1,500 $1,100 National Multiple Sclerosis Society $200 $400 $1,500 $800 Presbyterian Community Center $200 $400 $1,000 5600 Roanoke Area Ministries $1,400 $1,500 $5,000 $1,800 Roanoke Valley Interfaith Hospitality Network $900 $1,100 $4,500 $1,140 Roanoke Valley SPCA (NEUV) $0 $0 $2,500 $700 Roanoke Valley Speech & Hearing Center $1,600 $1,800 $3,000 $2,000 Roanoke Wildlife Rescue $700 $800 $4,500 $700 Saint Francis of Assisi Service Dog Foundation $2,700 $3,000 $15,000 $3,500 Salem/Roanoke County Community Food Pantry -Operating $5,000 $5,500 $10,000 $5,400 Salvation Army $2,400 $2,600 $4,500 $2,800 SCORE $0 $0 $15,000 $0 Smith Mountain Lake 4H Camp $D $0 $5,000 $0 FY2008-2009 Agency Funding Requests Health and Human Service Agencies Agency Name FY07 Adopted FY08 Adopted FY09 Request Proposed Southwestern Vrginia Second Harvest Food Bank $4,900 $5,200 $10,000 $5,200 TAP $29,40 $29,60 $31,000 $27,700 TAP -Transitional Living Center $19,400 $19,700 $21,000 $17,700 The Achievement Center (NEVV~ $0 $0 $25,000 $0 TRUST $4,900 $4,900 $5,500 $4,200 YMCA -Kirk Family $0 $0 $24,000 $200 YMCA-Partners of Youth $1,500 $1,900 $2,500 $1,800 YWCA of the Roanoke Valley $0 $900 $2,000 $900 Sub-Total $154,500 $168,400 $413,324 $1fi7,900 Contractual Relationship for Services: Blue Ridge Behavioral Healthcare $130,000 $157,00 $226,66 $175,000 Grand Totai Health & Human Services $284,500 $325,400 $639,986 $342,900 FY2008-2009 Agency Funding Requests Cultural, 'Tourism and Other Agencies Agency Name FY07 Adopted FY08 Adopted FY2009 Request Proposed Art Museum of Western Virginia (per contractual agreement) $200,000 $200,000 $200,000 $200,000 Arts Council of the Blue Ridge $2,700 $2,900 $25,000 $2,700 Blue Ridge Soil and Water Conservation District $1,200 $1,200 $3,500 $1,100 Center in the Square Operating $37,700 $39,600 $50,000 $39,400 Clean Valley Council, !nc $1,200 $1,400 $4,000 $1,500 Downtown Music Lab $1,000 $1,400 $12,000 $1,600 FRIENDS of the Blue Ridge Parkway $10,000 $10,400 $18,500 $11,700 Harrison Museum of African American Culture $1,900 $1,700 $20,000 $1,300 History Museum & Historial Society of Western Va. -Learning Gallery (The total request for this protect is $36,000 over 3 years, or $12,000/yr.) $0 $0 $12,000 $1,200 History Museum & Historical Society of Western Va. - O. Winston Link Museum $2,900 $3,600 $8,000 $3,500 History Museum & Historical Society of Western Va. -Step Into the Past $8,400 $8,700 $12,000 $7,600 Jefferson Center Foundation $1,200 $1,500 $2,000 $1,600 Mill Mountain Theatre $6,400 $6,700 $10,000 $6,900 Mill Mountain Zoo $7,000 $8,900 $20,000 $9,500 Mill Mountain Zoo -Capital Request $900 $1,200 $20,000 $1,500 Miss Virginia Pageant (NEUI~ $0 $0 $6,150 $1,000 New Century Venture Center $1,000 $1,100 $20,000 $1,000 Opera Roanoke $600 $700 $4,500 $900 Roanoke Nigher Education Center $10,700 $1 1,000 $15,000 $11,400 Roanoke River Basin Association (NEW) $0 $0 $4,000 $0 Roanoke Symphony $6,400 $6,500 $25,000 $6,100 Roanoke Valley Sister Cities $2,400 $2,300 $2,300 $1,800 Salem-Roanoke Baseball Hall of Fame $2,600 $2,800 $2,800 $2,000 Science Museum of Western Virginia -Capital Request $0 $0 $250,000 $200 Science Museum of Western Virginia -Operating $17,000 $17,900 $50,000 $18,200 Small Business Development Center $3,500 $3,500 $5,000 $3,400 Southwest Virginia Ballet (NEW) $0 $0 $5,000 $0 Tri-County Lake Administrative Commission (TLAC) Smith Mtn Lake $9,400 $9,000 $10,000 $6,400 Vinton Chamber of Commerce -Business Recruitment $3,000 $3,900 $12,000 $4,200 Vinton Dogwood Festival $1,000 $1,000 $1,000 $1,000 Vinton Historical Society (NEW) $0 $0 $25,000 $2,000 Virginia Amateur Sports $44,400 $45,500 $50,000 $44,400 Virginia >=conomic Bridge (NEW) $0 $0 $1,500 $0 Virginia Museum of Transportation $6,000 $fi,400 $8,400 $6,500 FY2008-2009 Agency Funding Requests Cultural, Tourism and Other Agencies Agency Name FY07 Adopted FY08 Adopted FY2009 Request Proposed VRFA -Explore Park (NEW) $0 $0 $24,500 $0 Western Virginia Land Trust $1,900 $2,200 $10,000 $2,500 Williamson Road Area Business Association $1,000 $1,000 $0 $0 Young Audiences of Virginia, Inc. $1,100 $1,100 $1,800 $1,100 Sub-Total $383,800 $405,1D0 $950,950 $405,200 Dues & Per Capita Confributions: These requests are from organizations supported by Roanoke County in the past. These contributions, in most cases, represent 'membership" in the organization; however, the contribution (and the current year's request) is not contractual. Historically the board has utilized their discretion in fundina increases in contnbution requests. Economic Development Partnership $140,732 $160,000 $170,291 $!66,400 Roanoke Valley Convention and Visitors Bureau $135,700 $155,700 $186,000 $175,700 Salem/Roanoke County Chamber of Commerce $6,000 $6,000 $7,000 $6,800 Virginia Institute of Government Membership $5,000 $3,333 $5,000 $3,600 VA Western Community College -Site Development (NEW) (This Is the first year of a 5-year contributfon ending in FY72-~3) $~ $~ $40,579 $40,579 Sub-Total $287,432 $325,033 $408,870 $393,079 DUeS & Per Capita COntribUtlOnS: These funding allocations represent memberships in the specific organization and, by nature, must be funded at the full amount to retain membership. Greenway Commission $29,600 $30,200 $29,700 $29,700 National Association of Counties $1,751 $1,781 $1,781 51,781 Roanoke Regional Chamber of Commerce -Dues $2,620 $2,620 $2,620 $2,620 Roanoke Valley Alleghany Regional Commission $56,321 $57,215 $fi5,388 $65,388 Vinton Chamber of Commerce -Dues $500 $500 $500 $500 Virginia Association of Counties $18,000 $18,027 $20,110 $20,110 Virginia Municipal League $9,281 $9,573 $9,573 $9,573 VA Western Community College -Scholarship $11,850 $13,420 $13,797 $13,797 Sub-Total $129,953 $133,336 $143,469 $143,469 Grand Total Cultural, 7aurism 8~ Other $801,185 $863,469 $1,503,289 $941,748 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2008 ORDINANCE APPROPRIATING FLINDS FOR THE 2008-09 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 22, 200$ concerning the adoption of the annual budget for Roanoke County for fiscal year 2008-09; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 27, 2008, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 13, 2008, and the second reading of this ordinance was held on May 27, 2008, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2008, and ending June 30, 2009, for the functions and purposes indicated: County of Roanoke Adopted FY 2008-2009 Budget May 27, 2008 Revenues: General Fund: General Government $ 170,877,305 Comprehensive Services 7, l 56,582 Emergency Communications Center 2,264,299 Law Library 41,648 Public Works Projects 190,107 SB&T-Social Services Building 444,580 Recreation Fee Class 1,600,126 Internal Services 4,963,927 County Garage 640,284 Total General Fund $ 188,178,858 Debt Service Fund -County $ 8,443,046 Capital Projects Fund 13,$74,461 Total Capital Projects Fund $ 13,874,461 Internal Service Fund -Risk Management $ 1,003,295 School Funds: Operating $ 143,223,216 Nutrition 5,463,612 Capital 3, l Ob,717 Debt 10,867,1 SS Bus 810,000 Regional Alternative School 527,922 Laptop Insurance Reserve 55 ],500 Grant 5,428,137 Textbook 1, 595,030 Total School Fund $ 171,573,289 Total All Funds $ 383,072,949 County of Roanoke Adopted FY 200$-2009 Budget May 27, 2008 Expenditures: General Government: General Administration Board of Supervisors $ 416,866 County Administrator 350,832 Public Information 281,720 Chief Information Officer 150,366 Asst. Co. Administrators 339,874 Human Resources 743,233 County Attorney 539,141 Economic Development 710,232 Total General Administration $ 3,532,264 Constitutional Officers Treasurer $ 818,917 Commonwealth Attorney 950,816 Commissioner of the Revenue 824,439 Clerk of the Circuit Court 1,027,801 Sheriffs Office 1,705,071 Care & Confinement of Prisoners 5,904,389 Total Constitutional Officers $ 11,231,433 Judicial Administration Circuit Court $ 197,068 General District Court 45,878 Magistrate 1, 6 S 5 J & DR Court 19,429 Court Service Unit 857,405 Total Judicial Administration $ 1,121,435 Management Services Real Estate Assessments $ 972,770 Finance 1,303,729 Public Transportation 380,476 Management and Budget 274,754 Procurement Services 435,762 Total Management Services $ 3,367,491 County of Roanoke Adopted FY 2008-2009 Budget May 27, 2008 Public Safety Police $ 10,923,393 Fire and Rescue 11,842,934 Total Public Safety $ 22,766,327 Community Services General Services $ 346,700 Solid Waste 4,881,113 Community Development 4,770,681 Building Maintenance 2,312,540 Total Community Services $ 12,311,034 Human Services Grounds Maintenance $ 2,263,512 Parks and Recreation 2,560,065 Public Health 639,724 Social Services 7,554,677 Contributions-Human Service, Cultural, Tourism 794,417 Library 2,886,306 VA Cooperative Extension 95,629 Elections 314,059 Total Human Services $ 17,108,389 Non-Departmental Employee Benefits $ 4,677,459 Miscellaneous 1,441,500 Internal Service Charges 4,673,757 Total Non-Departmental $ 10,792,716 County of Roanoke Adopted FY 2008-2009 Budget May 27, 2008 Transfers to Other Funds Transfer to Debt -Genera] & Schools $ 15,639,972 Transfer to Capital 3,166,090 Transfer to Schools 61,737,627 Transfer to Emergency Communications Center 2,129,299 Transfer to Schools -Dental Insurance 477,299 Transfer to Internal Services 1,003,295 Transfer to Comprehensive Services 4,253,000 Transfer to County Garage 139,634 Total Transfers to Other Funds $ 88,546,216 Unappropriated Balance Board Contingency $ 100,000 Total General Government $ 170,877,305 Comprehensive Services $ 7,156,582 Emergency Communications Center $ 2,264,299 Law Library $ 41,648 Public Works Projects $ 190,107 SB&T-Social Services Building $ 444,580 Recreation Fee Class $ 1,600,126 Internal Services Management Information Systems $ 4,312,691 Communications 651,236 County Garage 640,284 Total Internal Services $ 5,604,211 Total General Fund $ 188, l 78,858 Debt Service Fund -County $ 8,443,046 Capital Projects Fund $ 13,874,461 Internal Services Fund -Risk Management $ ],003,295 County of Roanoke Adopted FY 2008-2009 Budget May 27, 2008 School Funds: Operating $ 143,223,216 Nutrition 5,463,612 Capital 3,106,717 Debt 10, 867,155 Bus 810,000 Regional Alternative School 527,922 Laptop Insurance Reserve 551,500 Grant 5,428,137 Text Book 1,595,030 Total School Funds $ 171,573,289 Total All Funds $ 383,072,949 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2008, are re-appropriated to the 2008-09 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2008, and appropriations in the 2008- 09 budget. 5. That all school fund appropriations remaining at the end of the 2007-08 fiscal year not lapse but shall be appropriated to the School Capital Fund in fiscal year 2008- 09 as follows: a.) Two-thirds of the year end balance in the school operating fund will be allocated to the Major School Capital Reserve; b.) One-third of the year end balance in the school operating fund, not to exceed $1,000,000, will be allocated to the Minor School Capital Reserve; c.) If the one-third allocation to the Minor School Capita! Reserve exceeds $1,000,000, the excess will be added to the Major School Capital Reserve. 6. That all General Fund unexpended appropriations at the end of the 2007-08 fiscal year not lapse but shall be re-appropriated, as provided by Resolution 122104-4, as follows: a) 40% of these unexpended appropriations shall be transferred to the un- appropriated Minor County Capital Fund Reserve; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2008-09. 7. That all General Fund revenues collected in excess of appropriated revenues shall be re-appropriated, as provided by Resolution 122104-5, as follows: a.) Revenues in excess of budget will first be allocated to the General Fund Un- appropriated Balance, until the maximum amount for the current year is met, as specified in the General Fund Un-appropriated Balance Policy, as adopted by Resolution 122104-2; b.) The remainder of revenues in excess of budget will then be allocated to the Major County Capital Fund Reserve 8. Rescue fees collected by the Fire & Rescue Department in excess of budgeted amounts will be re-appropriated and allocated to the Fire and Rescue Capital Reserve. 9. That Two Million Dollars from the Unappropriated Fund Balance is hereby appropriated to a Reserve for Contingency for unanticipated or emergency expenditures that may arise during the 2008-09 fiscal year; and money allocated to the Reserve far Contingency must be appropriated by the Board of Supervisors before such money may be expended. 10. General Government sub-fund revenues include a budget amount of $1,150,000 of Beginning Balance allocated as follows: a.) $500,000 for renovations to the Roanoke County-Salem jail. b.) $150,000 for HP system migration. c.) $500,000 for additional matching funds for VDOT revenue-sharing. 11. 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O U N C O N C ~ F C N U E Z' a ~ m E c~ E E m c c m ro~ ~` 7 7 ~ ~ p yo .c a~ ~ w m ~ w F- 3~ o c w a v y ~ M c w C7 rn -C ~ m m~~ L E c ~ o m `m ~~ E `m ~ m ~ c ~ p in O rn 'm u c? 3 c o 5 c ~ m _rn ~ ~ o o m o Q m U m o. ~ v ~ w E o ~ v `~ c o° ~ Q u c~' Q v d ~~ ~ ~ ~~ a~ m o o U U rn~ c c v o E m v o `~ .c ~ m } ro -+ m ~ ro m 1~ w W U~ ~ ~ ~ ~ S w~~ U U ~, ~ ,c ~' ro ro ~~ oT U L U O ~ ~, Q 2 ~ o C ~ o~ 5~ $ ~ w y ~ ,c a~ o ro m w ~ 7 7 £~ w w O iu m `' ~ ~ E J m E v c "N a x v ca o c ~ v~ J E c n n p a a c Q v~ 7 y$ N .~ ro o n m m o m c m J y a a~ ~~ m v m 'S ~ m v o E o °~ o 0 0~~ u ~~ m~ W~ m x~~ a a U w w W a rn o 0 0 0^ o a m Q a v' <n W~ ii o_ a U^ ~ w v in d' N d ~ M M N ~O m ~ M m O ~ O O p tp to 1() N O R f0 M cp m N cp O N m u1 1D O N M n O M M V v N v V O m M M a v N M n O O O (D m M m N ? u7 n M c0 V1 lA (p (D lD fp n n n n N 00 M M M M M M Y] t0 N N O fD <D n N N N N M M V Q O V V k1 N m m m m w ao m m op m m ro as rn rn rn rn rn m m m rn m m rn rn o 0 o O o 0 0 0 0 0 0 0 0 r r r c- '- r r r r r r r r ~-- ~-- r r r r r r r N N N N N N N N N N N N N M a~ a O~ O~ O rn M ~`"~ M M M M M M M V ~ V V V ~ v V V V d' ~ V V V v V V V ~ V V V V r r r r r m o m co m cp m m ~ co co c~ cn cn co m ~n m m m ~n ~ m w r~ M m co co m 0 0 0 0 0 0 0 0 0 v o v v v v v v v v v v a e v v v c v v v c v o 0 m co m o m rn rn m rn rn m m rn ~ ~ ~ r .- ~ ~ ~ ~ ~ e v ~ R < V V V V Q 7 ~ V V' O N N N L(') Y] N N lf1 1!') V'] N N ll'J lC1 ~O N N t[1 f!J N N ~fl l!1 47 ~[1 N r r r r N N N N N N N N N to Y'J V) N N 4"l 10 N N N N N N ~ N LI') 4] ~f] N N lf1 N 4'/ N .- r ~ r r r- r ~ ~ ~ .- ~ r ~ ~ r r ~ r ~ .-- r ~ O O_ O_ O ~D c0 ~D ~D m O tO ~ N _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ r r Q O O O O O O O O N N Of O O O M M M M M M M M M M M M M M M M M M M M M M M M N N M M M M V' C C R' V ~ R ~ 7 V C V' O R V V V' ~ 'R O V 7 R Q C ~ ~ R R R C R C ? Q ~ ~ ~ a O O O O O O O O O N N M m m (O (D cD t11 tD (O (U tD m m (O (D (O (O (O (O ffl /D fD N u'] M M M M (O (D CD m m f0 (D tD f0 m (D (O m m m ~D cD m m m m (O [O (D O O u7 N Y'1 l!') r r r r r r r r r r r r r r r r r r r r r r r r ~n ~n _ _ M M (") M M M M M M V' O V R V R R V V V V V V V V V V' V V V V Q V V f0 t0 M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M N N ~ N N ~ r r ~ ~ r N r ~ ~"• ~ ~ M ~ ~ N N ~ N ~'^ ~ N ~ O f^ ~ V ~ ~ V M a m G C U U E E E ~ ~' Vf N V! C C O O C J ~ C C ~ C ~p 'C G Ql O O d U1 ~ O N ~` V V 3 N ~ ~ O w'J ~! ~ ~ ~ 4S O d O ~ ~ O U O O. y c a .n c a> a~ c c .ro ~ c E E % '~ f0 u~ w aoi 0 o v L v o v? -c m ~m ~ ~ "m v m v ~ v io aNi v m v w ar m Eo o ~~ ~ ~ v v a~i ^ v •~ •Z m^^ .n M w v v m~ O H o o U U ~ U '~ '~ ^ oui uvi to v ~ ~ ~ o ~ v y ~ ~ ~ o ~ ~ ~ ~ 'o ~ ~ to cn = 3 ~' 1~ I` Q' O O W m ~ N ~ N (n "° cn O m (n (1) O/ N ¢ ¢ N 10 O E Y v v Y E E ~ E m u c Y c ig ~ W E ~ E m m ~ ~ o, rn~ ~~~~~ C Y c v v E c~a E c c E E v o a~ m ro v m m E o` v u v v~ v a`~ v` `v d~ ~ c c E o ro v v ro o 0 o c m c o v o .~+ o 0 0 o E E~ r r r t r o v o v a~ o~ U a C7 C7 a v U ii ~ ii a i~ d iL cn ii B U J ~~ cn a a w w~ m m m cn cn U U U C7 C7 U ~ v v z z Z` ~ ~ Z' ~ c~ 2~ z z ~` ~ ~ ~ o a o 0 0 0 0 0 0 0 0 0 0 o ro a m irs m io io m m is ro m m m m m N N N N Vl /1 N N N y N N N N C C C C C C C G C C C C C C N Ul N N d N O1 Q1 Yl N N N N N n n a a n a n n a n a n a o. E E E E E E E E E E E E E E n a a a o n a o. n a a Q o 0 0 0 0 0 o n n o Q a Q a fl. n a n a Q o o a a o 0 0 U E E E E E E E U U U U U U U E E V E E E E E E E E E E V v E E V U V E E E a v v v v v d v a a~ a a a a v v~ v v v v v v v v m v~ a v v a a n x x x x °- x x x x x x x Q- n n n n n n x x n x x x x x x x x x x o. °- x x ti- a n v v v d E d v v v v v v E E E E E E E v v E v v v v v v v v v v E E v v E E E C C C C N C C C C G L C Q~ y y N N 61 y C C y c C C C C C C C C C y QI C C y y N O O O O X O O O O O O O X X X X X X x O O X O O O O O O O O O O X X O O X X X Z Z Z Z W Z Z Z Z Z Z Z W W W W W W W 2 Z W Z Z Z Z Z Z Z Z Z Z W W Z Z w W W U N O O' O ~ N V ~/1 ~ ~ d ~ Q1 ~ O ~ C ~ O E Y - V m C O N C ~ ~ O O W G C (0 ~? v c E N ~=~ ro~ ~ ~ w ~~~~ m u c ~~~ ~ ~ ~a v 2 ro~ ?` v o - P - ~ O O d ~ c r o c°~ ~ ° ~ cvi ~ c~ a a "v Q n U Y p ~~ R m 'Z ~ E ~_ O ~ N 1° c ~ Y U h ~ a ~ss c to o s m ~ n' ~ U n ~c ~ N m .° ~L c ~' ~ a .~ m ~ `° .~ 0 C ~ ~ ~ E U ~ l0 N C C C y Y N N U U N C ~ ~ O L ro 'Q N ~ ~ Z' C a; v ° v ~ a F- O ~ .~ '~ m m o °% > v v v w ~' ~ H _R A ~ v a v E ~ U m c ~ ro ~~ ~ ll O O O (/I ? .U 'C 'C X N ~ •` ~ .V F"' F' ~ C ~ C V LL ~ ~ J TL ~ ro ~ N d ffl c n U U ~ ° v t t ~ v Z ~ ~ >. ~ o c ~ ~ ~ ~ ~ ~ v ° v E O ~ v o a c a a o v g o~ v c v -° E m > c ~ a; .c ~ :' c 4 ~' v tq F v c c ~~ ~ v w ~ a n E u ~ E `m m `v v `w v '- v uvi o v '° ~ rn ro ~ ~~ D avi ~ ~+ ~ ~ in ~ y a c E p w U O? o y~ m~~ y y U ~ ~ m- ~ 0 E x ~ ~ aroi a c m .o .~ v y ~ c `o c 'm -°~ ° ~ 0 4 ~ $ E -o ~ ~ ~ ~ > > c ~ v m ~ c .N g` -v - v E rn v a 'o ~~ m .~ aci o n m v ° u aci o 0 o m n n n n a n E n y c. m o v o c v v v v v v v a v x ro o ro? rn a ~ <n ~ v w u. ~" J ~ m ~ w ~ > ¢ ^ w ~ ~ rn a m v ~ ^ n ^ ^ ^ ^ ¢ ^ w t~ ~ a o o in N in in m R r o m m N cn r o N o ~ r a v m m M m o m rn m o N c~-~ r m ~n o o c~ N N C N t0 m O ~ O N O N ll~ O W W O N N N N r N V ~L7 fO r r W W ~ 01 N N C7 M r O N m m m ~O N C~ M ~ M ~ ~ N N N N N M M M M M M ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ N (p tp r W N N O O O O N N N N N N N N N N N N N N N N N N N N N N N N M M N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N n n n n n n n n n n rn rn rn rn rn rn rn rn rn rn rn m rn co m co m~ m m cn co co co co ro ~o cn co M M M M M M M M M M M M M M M M M M M M M M M n n n n n n n n n n n n n n n n 0 0 0 0 0 0 0 0 0 o n n n n n n n n n n n n n ~O ~ ~n ~n u~ v~ .n ~n ~o ~n ~n in .n ~n v~ ~n v c v v c v v v a v ~ co ~o ~o co cC <o co cn ~ ~ ~ ~n of a~ m ai m m ~ ai m of of m of of of of N N N N N N ~ N N N N N ~[] til 1[J lA N N N N 11') i/I iL1 N N L17 lA ~A ~ lCJ V1 4n lf] ~fl ~L1 In LC) l1') l!1 In N N l!1 l~ l(] In ~ ll] In N N N n n n n n n n n n n M M M M M M M M M M M M M r r ~ r r ~ r r r r r r r ~ r r N N N N N N N N N N N N N N7 N N N N N N 11] In N W rn O1 01 OI O> 01 O~ O~ O Q/ rn ~ rn ~ W off VI Vf N ~L1 Y7 lrl iA In N n f1 n n n n n n n n n n n rn Q~ ~ rn rn rn 01 O~ Q1 Ql rn rn rn ~ ~ O~ V C V 7 V ? Q V' V V V 7 ~ d' V V V ~ ~ V ~ V V V V V V V V V Q R V V ~ V V V Q l(1 l1~ In N N N N N N N O O O O O O O O O O O O O f0 CO fD (O fD fO (O (O (D fD fO (O (O (O (O (D lQ N llO uOj Y07 l~ ~ N ~ u0] ('M'1 (M') M tM') c+Mj ~ M fM') M M M M M N N N N N N N N N N Cry N N N N N ~ ca <o co m ~ <o co ~o m eo ao m oo ao 0o m m ao 0o ao 0o co 0 0 0 0 0 0 0 0 0 0 0 0 0° o 0 0 M M M M M M M M M M M M M M M M M M M M M M M ~ ~ ~ ~ ~ } ~ ~ ~ ~ Q tt a ~ ~ ~ N M r r D ~ ~ ~"' r M r r r r '- r N V r r r r r r ~ r LL'1 r ~- '- N ~ r ~ r r U1 C N y U E E E ~ `~ V1 Vl N C C N O y rn ~ c E oTi ~ H H F E °' ~ ~ E E m n a n O O O n O O qj aS q,S n O O o .L- °c ° m~ L ~, ~ c c c api ~ m ~a~i v E Q~11 N N ~ O 7 N ~ y y O O ~ ~ u p ~ ~ ~ N ~ ? ~ Eo F.., U ~ ~ ~ y ~ N ~ Z V C N W N Q ~ ~ Q U d V ~ N N U o ~ o ~ ~~ ~ o a w (~ ~ Q a~i aUi a~i .~ p ~~°-~ ~ .~ aZi .~ v ~ ~ ~ ~~ to ~~ y ~ a w v ~ a c~ is v} a ~ o` ~ ~~ ~ m o U ~ r4 ~ a a m E ~ E w E m ~ c c E ~ A m ar r c Y Y L E E ~ ~ E m c m E t`Za ~ E m E R cca ~ ~ O1 ~ O ~ N O ~ o C G ~ L ~ O ~ O o ~ A e6 O ~ O O D ~ C 7 O 9 O O O O _~ ~ o o E t C ~ = d' U w d LL w C J LL ~ C7 U U 0. a ~ U C O- d U M LL m V J cr) U u) U LL LL d d w (n o O O O O O O O O O O O D O O O O P O O O o 0 o O O 1a io m m m m ~a iv m m m m is m is id i~ i0 m m m in io io m m N N N N y N N N Ul UI ~A N VI N VI UI 11 Vi lA Ul Vf (A N N N N C C C C C C C C C C C C C C C C C C C C C G C C C C m m m ~ v m m d a~ v v o v m m m m v m m w a~ m v m m a. a s a s a o_ o_ n n n n n n n n n n n n n a n a n a E E E E E E E E E E E E E E E E E E E E E E E E E E p_ o o O a n n o o Q o o O o 0 o a o o a o 0 0 0 0 0 0 0 0 o a O a a a o p. o a E U U U E E E U U E U U U U U U E U U E U U U U U U U U U U E U E E E U E U E x a a Q x x x °- a X a Q a n a a X a a x n a a a n n n a n o. x Q- x x x o- x a x m E E E d m w E E m E E E E E E~ E E~ E E E E E E E E E E~ E v v d E~ E v C N N U1 C C C ~ ~ C N Ill N N N W C N N C G1 N N N N N N N Ol N C y G G C v C p C O X X X O O O X X O X X X X X X O X X O X X X X X X X X X X O X O O O X O X O z w w w z z z w w z w w w w w w z w w z w w w w w w w w w w z w z z z w z w z o U V Q7 O ~ a ~ ~ c O ~ ~ y0 -O ~ C b U N` C ~ O O W a ~_ ~%1 a~i ~ o a ~ U >y $ ~ N c n ~ ~ y E °~ U o ~ n ¢ IO N E 61 p ~C Q1 ~ O N _N J ~. 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C G 7 7 C 4J N O O N ~ ~ ~ F F c ¢ ¢ ~ ea ¢ 0 0 0 0 ~ O N C C ~ C C ~ C j > U O O > L L J L U U U ^ O O v a1Oi ^ H 1- > H ~+ r ~ U U ~ G C N C G C ~ W O C O O id O ~ ~ •w is m ~~~~~ E E m` a vi E E£ w E E E '~ '~ E o L t L L L L O O 7 tp (p O ~ O N Vl VJ VJ VJ ~ f~ U U S ~ d U C C ~r C O O O O O O O O O O Vl ~ N N N N N y y N C C C C C C C C C C a n a n a a a a a n E E E E E E E E E E E E E E E~ o 0 0 0 o a o 0 0 0 x x x x u x a n Q a a o. a a Q a ~ c c c c ~ E E E E E£ E E E E 0 0 0 o a o z z z z z z w ur w w w w w ii w w E w m o O U ~ -O D ~ O O v ~ `o ~ ' ~ ~ _ ~ y N Q1 C_ ~ d ~ 2 N .N N R C O '~ a ~ E E c •m v~ w ~ ~ m U c c m F ~ w c c a`~ to a d c o a> m J 0) OI 01 Q) di Ol ~ (/ ~ 00 Q~ O Z N u~ rn rn v1 v~ to ~ ~ r U w ~' m c m ~~ t O_ a~ of Q aci o n Q A v L L L L L L N C N N > f0 Q N Q (n ~n ~ cn v1 ~ to m m a w ~ E ¢ ~' ~` 2^ D 2' ~' 3 w m ~ _tEir w a ~ o 'c a a a a a n o •~ E~~~ E o 'c v ^ ^ ^ ^ O ^ (7 U = J F- F U ~ (n H m I~ m N V (O M V N LO O N 51] Q! ~fl (O co n r m m rn n v v m m .- co r m V V V Q V V W N N N N N M M M M ~n in .n ~n N N N io m co m m cn m <n w N N N N N N N N N N N N N N N N M m co M m so [") c0 cp M m m M m m M m .n M m <n M m <p M m <p M m m M m co M m ~ M m ~ M m m M m ca M m m M W m M m m M m m (") N m t0 O rn (O ~D m f0 O m u-i ~n N N ~ N N N u> +n ui ~n v7 v~ iri uS ui iri vi ~n ro ao 00 m m m m m m m m ~n m m m m m m m m cn m m m co m r N r N n N n N r N n N n N n N n N n N r N r~ N n N r N n N i. 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M GO I~ r O (D W r i~ Z ~ M M M - ~ In I~ 01 N (D O Ln r 1~ lf) M N N M Ln O M 67 Cfl C ~ L! ) OO N OO CD Cfl Z 00 r O T O N . N N N M N ct N ~ N I~ N O N O M ~ M M M ~ M (O M 00 M O ~ N ~ ~' rf CD ~ 00 ~ ~-- ~ M ~ CD ~ O ~ N (D lf) (D oO t0 N I~ ~ O N M M Q J ~ Cp M O O In ~-- O I~ ~ (D (D T In O ~ M M t,() r I~ r tD V' N N ~ Q~ ~ ~ ~ ~ CO f~ O N I~ ~ N ~ 1~ M r M 00 N Cp M h ~ f0 O O r ~ I~ OD M ~ O (O r 00 r O~ ~ r !~ O ~ ~ 00 N ~ O ~ M CO T M N M M O O M O r l.() ~ O (O O M O ~ N N O o0 l!') ti T O 00 r In ~ O O Ol ~ f~ CO OD ~ O T M (D N N Q OD ~ M O Iti O O O T T N M M ~ Ll7 ~ CO I~ QO O O T N M ~ ~ I~ O O T M ~ (D 00 O = T r r ~ T r r T r T T r T r N N N N N N N N M M M M M M ~ W O O ~ N M ~ ~ CO 1~ O O O T N M ~ ~ CD f~ aO O) O r- N M ~ ~ (D I~ aD m O r r r- r T T ~ r r ~ N N N N N N N N N N M M M M M M M M M M ~ Q ACTION NO. ITEM NO. Tl-t; AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Appointments to Committees, Commissions, and Boards SUBMITTED BY: Wanda G. Riley, CPS Clerk to the Board APPROVED BY: Elmer C. Hodge a kt- County Administrator COLlNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Board of Zoning Appeals (appointed by district) The five-year term of Richard L. Jones, Jr., Catawba Magisterial District, will expire on June 30, 2008. 2 Parks and Recreation Advisory Commission (appointed by district) The three-year term of Lee Blair, Cave Spring Magisterial District, will expire on June 30,2008. 3 Roanoke Valley-Alleghany Regional Commission The three-year term of Elmer Hodge, non-elected representative, will expire on June 30, 2008. 4 Social Services Advisory Board (appointed by district) The following four-year terms will expire July 31, 2008: (a) Douglas C. Forbes, Vinton Magisterial District, is not eligible for reappointment as he has served two consecutive terms. (b) Janet Green, Windsor Hills Magisterial District, is eligible for reappointment. The representative from the Catawba Magisterial District has resigned. This four-year term will expire July 31, 2009. 5. Western Virginia Water Authority The four-year term of Richard E. Huff, II, member at large, will expire on June 30, 2008. At-large members are selected by the majority vote of the other six members of the Board and confirmed by Roanoke City Council and the Roanoke County Board of Supervisors. A closed session has been scheduled to discuss this appointment. 2 ~~-~ AT A REGULAR MEETING OF "fHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CEIVTER OIV TUESDAY, MAY 27, 2008 RESOLUI"ION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS I"fEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for May 27, 2008 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1. Approval of minutes -May 13, 2008 2. Request to adopt resolution authorizing the application, acceptance and appropriation of the 2007 Homeland Security grant to the Fire and Rescue Department in the amount of $15,000 from the Department of Homeland Security administered through the Virginia Department of Emergency Management 3. Request from the schools to accept and appropriate grant funding in the amount of $17,610 from the Virginia Department of Transportation for a Safe Routes to School Program at William Byrd Middle School That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ACTION NO. ITEM NO. --~ - 2- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Request to adopt resolution authorizing the application, acceptance and appropriation of the 2007 Homeland Security grant to the Fire and Rescue Department in the amount of $15,000 from the Department of Homeland Security administered through the Virginia Department of Emergency Management SUBMITTED BY: APPROVED BY: Richard E. Burch Chief of Fire and Rescue Elmer C. Hodge ~r'~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~~A.c,~rnm~z~~d-- 0~. SUMMARY OF INFORMATION: Roanoke County has been awarded funds in the amount of $15,000 administered by the Virginia Department of Emergency Management under the 2007 State Homeland Security Grant Program. Funds are to purchase Heavy Tactical Rescue (HTR) Team equipment, exercise, and required specialized training. These Homeland Security funds are distributed through the Virginia Department of Emergency Management to various jurisdictions to be used specifically for the purchase, upgrade and sustainment of HTR teams as designated in the grant guidelines. The expenditure of these funds will be administered through the Fire and Rescue Department. FISCAL IMPACT: These funds do not require a County match in funding. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution and authorization that a certified copy accompany the grant application for the grant award. Staff also recommends the appropriation of the grant funds in the amount of $15,000 to the Fire and Rescue Department far the administration of the grant. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN"DER ON TUESDAY, MAY 27, 2008 RESOLUTION DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the National Preparedness Directorate, United States Department of Homeland Security (DHS), administered by the Commonwealth of Virginia. That, Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the DHS for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $15,000.00 and authorizes the appropriation of said monies for the purposes authorized in the grant application. On motion of Supervisor to adopt this resolution and passed and approved this 27th day of May, 2008 by the following vote: AYES: NAYS: A COPY TESTE: Wanda G. Riley Clerk to the Board of Supervisors cc: File Richard E. Burch, Chief of Fire and Rescue Rebecca Owens, Director of Finance CER-fIFICATION hereby certify that the foregoing is a true and correct copy of adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, May 27, 2008. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors ACTION NO. ITEM NO. J-~ AT A REGULAR MEE"PING OF THE BOARD OF SI,IPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 2008 AGENDA ITEM: Request from the schools to accept and appropriate grant funding in the amount of $17,610 from the Virginia Department of Transportation for a Safe Routes to School Program at William Byrd Middle School APPROVED BY: Elmer C. Hodge ~-~-y~--~-~ ~~~/L County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Public Schools (RCPS) has recently been approved to receive grant funding in the amount of $17,610 from the Virginia Department of Transportation for a Safe Routes to School Program at William Byrd Middle School. This is a reimbursement grant that will be used for the implementation of a bike/pedestrian safety program in the physical education curriculum. The majority of these funds will be used for the purchase of bicycles and associated equipment, teacher training and curriculum development. This grant will strengthen and expand the cycling program that is currently a part of the middle and high school physical education curriculum. William Byrd Middle School was selected as the focus of this grant because of its proximity to the Wolf Creek Greenway. FISCAL IMPACT: The Physical Education (PE) Program will be increased by $17,610. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of funds in the amount of $17,610 to the School Grant Fund for implementing this program. GENERAL FUND I.INAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Prior report balance Addition from 2006-07 Operations Audited balance at June 30, 2007 July 1, 2007 Payment on Loan from Explore Park Balance at May 27, 2008 Amount $14,488,420 2,234,779 16,723,199 20,000 $ 16,743,199 ~~~~ -- ~ of General Amount 8.23% 9.51 Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2007-08 at a range of 8.5%-9.5% of General Fund Revenues 2007-2008 General Fund Revenues $176,033,678 8.5% of General Fund Revenues $14,962,863 9.5% of General Fund Revenues $16,723,199 -fhe Unappropriated Fund Balance of the County is currently maintained at a range of 8.5%-9.5% of General Fund revenus and will be increased over time to the following ranges: 2008-2009 9.0%-10.0% 2009-2010 9.5%-10.5% 2010-2011 10.0%-11.0% Submitted By Rebecca E. Owens Director of Finance Jr Approved By Elmer C. Hodge ~T` County Administrator ~J -Z COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the C1P, architectural/engineering services, and other one-time expenditures.) Audited Balance at June 30, 2007 Transfer from Department Savings Remaining funds from completed projects at June 30, 2007 August 28, 2007 Upgrade to the 800 MHz Radio System December 4, 2007 Architect/Engineeering fees for the renovation of the former Southview Elementary School Balance at May 27, 2008 Major County Capital Reserve Amount $6,218,669.55 489,135.00 257.39 (5,000,000.00) (175,000.00) $1,533,061.94 (Projects in the C1P, debt payments to expedite projects identified in C1P, and land purchase opportunities.) Audited Balance at June 30, 2007 $1,049,620.00 Appropriation from 2006-2007 Operations 2,279,410.00 July 24, 2007 Acquisition of property for Fleet Maintenance Facility (890,000.00) September 11, 2007 Needs assessment and program analysis for Glenvar Library (100,000.00} Expansion Balance at May 27, 2008 $2,339,030.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~ ~{ County Administrator N -3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 2007-2008 Original Budget June 12, 2007 Appropriation for Legislative Liaison Amount $100,000.00 ($24,000.00) June 26, 2007 Appropriation for the veteran`s monument at the Vinton War Memorial ($30,000.00) April 22, 2008 Appropriation for the Gates Foundation Online Opportunity Grant ($13,000.00) Balance at May 27, 2008 Submitted By Rebecca E. Owens Director of Finance $ 33,000.00 Approved By Elmer C. Hodge ~~ County Administrator ACTION NO. ITEM NO. I T - AT A REGULAR MEETING OF THE BOARD OF SI,IPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: SI,IBMITTED BY: APPROVED BY: Accounts Paid -April 2008 Rebecca E. Owens Director of Finance Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ - $ - $ 5,330,441.17 Payroll 04/04/08 989,921.27 104,268.64 1,094,189.91 Payroll 04/18/08 1,021,875.38 109,153.11 1,131,028.49 Manual Checks - 858.92 858.92 Voids - - - Grand Total $ 7,556,518.49 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. r-- i~ ~ :.> v ~, Q+ ;~ a v e ~ N ~ U O R ~ ~ ~ " O Vl .-. N M ~ [~ O Q+ Q~ R v% M O V'1 '-. 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N ~ . ~' ~ wUwu, y N N .s'. .r J a) xwvUx~ce ~ J O z,~3o3 t L cF o~i oF- O ~--~ N_ M et O^ N M~~~ [~ W U O ~--~ N 7 l~ oo U O ^~ N o0 O ~--~ ~G C ~--~ ~S r~ O~ O N M N N N N N N N N N N M M M M M M M 7 7 eF 7 ~n n Vl ~ ~D ~O t` 00 00 O~ C\ O\ O O O O p p C O O O O O O O O O C O O O O O O O O O O O O C O O O O O O O O `" a Q R C .~ L_ ti 0 C O W O C 7 O U R c ~ o .~. ~ o C V d ~ d d ~ ~i ~ .0 N ~ v ~~ C eC ~. ~ C ~ J u `n '~' A ~ ° ° d ~. ~ ~ ~~/ yV r 0 f~] Q 0 'O W .` 0~. s C O O d 0 :; V7 O M V O O M r M r 0 rl O ~' ~ r s ~ ~ a ~ 0 0p' ~ CL d bD 'O CO v a M b b O N R O F b C r 1L~ V 00 Q O 00 N O O M O ~ O 'O G 7 Ls. A d C r C,7 O L m c C 7 .~ LL C"i ~ ti L, v [d ~ y O Q ~ ~' O A ~ ~ ~ ~ ~ ¢" LL LL [~ ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Work session to discuss Fire and Rescue operations (a) review of North County Fire and Rescue Station bids (b) annual review of fire and rescue response times SUBMITTED BY: Elmer C. Hodge ~-~ -~ County Administrator SUMMARY OF INFORMA"PION: Chief Burch and I have scheduled this work session in order to review the following items with the Board: A) North County Fire and Rescue Station bids -The bidding process concluded on May 13. We received a number of very favorable bids, reflecting relatively low construction costs. We are pleased to report that site preparation, construction, furniture, fixtures, and contingency can all be covered with the funds we have allocated to this project in the existing budget. The Board will consider the award of the bid for construction of the station during the May 27 evening session. B} Response times - As part of the budget process each year, we review response times for all Fire and Rescue operations throughout Roanoke County. The goal previously set by the Board and staff is to respond to calls within 6 minutes, 80% of the time. In FY 200fi-2007, we achieved a 6 minute response time 49% of the time. This is due to an increase in calls combined with fewer volunteers in the system. ACTION NO. ITEM NO. ~-Z AT A REGULAR MEE"I"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 27, 2008 Work Session to Discuss Explore Park Diane Hyatt Chief Financial Officer Elmer C. Hodge {~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: This item is for discussion purposes only. We will bring at a later date any items requiring Board action. SUMMARY OF INFORMATION: At this work session we would like to discuss transitional issues related to Explore Park and Virginia Recreational Facilities Authority (VRFA). The County's financial commitment to Explore Park will end on June 30, 2008, with the exception of the $60,000 annually appropriated to run the Visitor Center. Debbie Pitts will be retiring effective June 30, 2008, and there will no longer be any full time Explore Park employees at that date. This will leave the VRFA functioning without a staff. We would like to review staffs' plan to address the functions of the Visitor Center, security, and minimal administrative support for the VRFA. Additionally, in July 2001, the County loaned VRFA $250,000 with an interest-free promissory note. "here is still an outstanding balance of $125,000 on this note. We would like to review a plan to transfer needed assets from the Park to the County as a means to pay off this debt. This listing will be distributed at the work session. ACTION NO. ITEM NO. ~- 3 AT A REGLILAR MEE"I"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Work session to discuss granting a waiver under Section 13- 23 of the Roanoke County Code to the provisions of the County's noise ordinance, Article II. Noise of Chapter 13: Offenses -Miscellaneous of the Roanoke County Code, Design Telecommunications, Inc. and nTelos PCS SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: -this work session is an opportunity for Board members to ask their questions concerning this petition of representatives of Design Telecommunications, Inc. and Ntelos PCS. I am advised that representatives from these two companies will attend this work session. This item is on the agenda later this evening for Board action. i ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2008 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ACTION NO. ITEM NUMBER ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Certification of recognition to Jackie Burke, Cave Spring High School, for winning the American Vision Award at the National Scholastic Art and Writing Competition APPROVED BY: Elmer C. Hodge ~ ~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Jacquelyn (Jackie) Burke, Cave Spring High School senior art student, won the American Vision Award at the National Scholastic Art and Writing Competition. The official award ceremony, CELEBRA-HON 2008, will be held at Carnegie Hall in New York City, in June. Her artwork was chosen from more than 8,000 entries and will be on exhibit at the Corcoran Gallery in Washington, DC, this summer. Jackie won 11 awards at the regional competition which was held at the Fine Arts Center for the New River Valley. The Scholastic Art and Writing Program is a national collegiate recognition program that is more than 80 years old and provides the most comprehensive assessment of visual and literary arts achievements from secondary education in the United States. Notables such as Andy Warhol, Robert Redford, and Cy Twombly were recognized by the Scholastic Art and Writing Competition when they were in high school. Cave Spring High School is the only Roanoke County School art program that has received awards at this level. Jackie will attend Messiah College, PA, next year with a double major in Christian Youth Ministries and Studio Art. Jackie and her parents are expected to attend the Board meeting. Also invited to attend are Dr. Lange, School Superintendent; School Board members; Steve Spangler, Principal, Cave Spring High School; and Pat Carr, Art Teacher, Cave Spring High School. ~ffA' ~ ~~e CERTIFICATE OF RECOGNITION AWARDED TO Jacgie Burke for winning the American Vision Award at the National Scholastic Art and Writing Competition - Jackie Burke, a senior at Cave Spring High School, won the American Vision Award at the National Scholastic Art and Writing Competition, and the official award ceremony Celebration 2008 will be held at Carnegie Hall, New York City, in June. - Jackie's artwork was chosen from more than 8,000 entries and will be exhibited at the Corcoran Gallery in Washington, DC, this summer. - Jackie won 11 awards at the regional competition which was held at the Fine Arts Center for the New River Valley. - The National Scholastic Art and Writing Program is a national collegiate recognition program and provides the most comprehensive assessment of visual and literary arts achievements from secondary education in the United States. - The Board of Supervisors congratulates Jackie Burke upon her achievements and expresses its best wishes for success in her future endeavors. Presented this 27th day of May 2008 `C. , e~.. ~ L ~ a.r .~ Richard C. Flora, Chairman Michael W. Altizer, Vice-Ch rman .. + ~ sel ~ . "Butch" Churc seph P. McNamara ~~~~ ~ rn~ Charlotte A. Moore AC"f ION NO. ITEM NO. ~- a~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEE'T'ING DATE: May 27, 2008 AGENDA ITEM: Certificate of recognition to Jeremy Mowles, Glenvar High School, for winning a State Group A Wres#ling Championship APPROVED BY: Elmer C. Hodge ~(,(~' County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Jeremy Mowles, a senior at Glenvar High School (GHS}won the 140-Pound State Group A Wrestling Championship on March 8, 2008. Jeremy won his second consecutive Group A championship after claiming the title at 135- Pounds in 2007, and finishing as the state runner-up at 125-Pounds in 2006. Jeremy won the Three Rivers District final; Region C final; was first at the Agee Skeens Memorial Tournament, Bison Duals, Highlander Invitational, Big Blue, War of Wrestlers; second at the Battle of the Beach; and won the Group A/AA versus AAA Challenge Match. He completed the season with 36 wins and 1 loss. Jeremy plans to attend Bloomsburg University, PA, next year. Jeremy and his parents have been invited to attend the meeting. Dr. Lange, School Superintendent, and James Soltis, Assistant Principal, Glenvar High School, will attend the meeting. The School Board members have also been invited. ~p~tp of ~toaiw~e CERTIFICATE OF RECOGNITION AWARDED TO Jeremy Mowles for winning the 140-Pound State Group A Wrestling Championship - Jeremy Mowles, a senior at Glenvar High School, won the 140-Pound State Group A Wrestling Championship on March 8, 2008. - Jeremy won his second consecutive Group A championship after claiming the title at 135-Pounds in 2007, and finishing as the state runner-up at 125-Pounds in 2006. - Jeremy also won the Three Rivers District final; Region C final; placed first at the Agee Skeens Memorial Tournament, Bison Duals, Highlander Invitational, Big Blue, War of the Wrestlers; second at the Battle of the Beach; and won the Group PJAA versus AAA Challenge Match. - Jeremy completed the season with 36 wins and 1 loss. - The Board of Supervisors congratulates Jeremy Mowles upon winning this championship and expresses its best wishes for success in his future endeavors. Presented this 27th day of May 2008 C.~ , c]a. ~ G ~ a.._ Richard C. Flora, Chairman Michael W. Rltizer, Vice-Ch rman ~se . "Butch" Churc seph p. McNamara Charlotte A. Moore ACTION NO. ITEM NO. ~-~ AT A REGULAR MEE"PING OF THE BOARD OF SI.IPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: May 27, 2008 Certificate of recognition to Ben Cundiff, Glenvar High School, for winning a State Group A Wrestling Championship Elmer C. Hodge ~ ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Ben Cundiff, a senior at Glenvar High School, won the 145-Pound State Group A Wrestling Championship on March 8, 2008. Ben also won the State Group A Wrestling Championship at 112-Pounds in 2006, and finished third in the state at 125-Pounds in 2007. Ben won the Three Rivers District final; placed second in the Region C final; took first at the Bison Duals and War of the Wrestlers; third at the Agee Skeens Memorial Tournament; fifth at the Battle of the Beach; and seventh at Big Blue. Ben completed the season with 35 wins and 11 losses. Ben plans to attend West Virginia University, WV, next year. Ben and his parents have been invited to attend the meeting. Dr. Lange, School Superintendent, and James Soltis, Assistant Principal, Glenvar High School, will attend the meeting. The School Board members have also been invited. c4pturtp of ~Rux~to~e CERTIFICATE OF RECOGNITION AWARDED TO Ben Cundiff for winning the 145-Pound State Group A Wrestling Championship - Ben Cundiff, a senior at Glenvar High School, won the 145-Pound State Group A Wrestling Championship on March 8, 2008. - Ben also won State Group A Wrestling Championship at 112-Pounds in 2006; and finished third in the state at 125-Pounds in 2007. - Ben also won the Three Rivers District final; placed second in the Region C final; took first at the Bison Duals and War of the Wrestlers; third at the Agee Skeens Memorial Tournament; fifth at the Battle of the Beach; and seventh at Big Blue. - Ben completed the season with 35 wins and 11 losses. - The Board of Supervisors congratulates Ben Cundiff upon winning this championship and expresses its best wishes for success in his future endeavors. Presented this 27th day of May 2008 Richard C. Flora, Chairman Michael W. Altizer, Vice-Ch rman ~. ~~~~ ~ G~ '~ ose B. "Butch" Church "' "~`O`~"R''~---1 seph P. McNamara Charlotte A. Moore ACTION N0. ITEM NO. V'~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Resolution of congratulations to students at A. R. Burton Technology Center far winning the Virginia SkiIIsUSA and Future Business Leaders of America, Inc. (FBLA) awards. APPROVED BY: Elmer C. Hodge ~.C ~' County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: SkiIIsUSA is a national organization serving over a quarter of a million high school and college students and professional members who are enrolled in training programs in technical, skilled, and service occupations including health occupations. At this year's Virginia SkiIIsUSA Leadership Conference, there were 24 gold medal recipients from the A. R. Burton Technology Center. The Future Business Leaders of America, Inc. (FBLA) is a nonprofit educational association of students preparing for careers in business and business-related fields. The organization has almost a quarter of a million active members who participate in more than 13,000 chartered chapters in 50 states, the District of Columbia, Puerto Rico, the Virgin Islands, U.S. Territories, Canada, and Department of Defense Dependent Schools worldwide. At this year's conference, there were two gold medal recipients from the A. R. Burton Technology Center. Andy McClung, Principal, A. R. Burton Technology Center, and the sponsors for the two programs have been invited to attend and accept the resolution; and the students will be given individual certificates of recognition. Dr. Lorraine Lange, School Superintendent, will also attend, and the School Board members have been invited to attend. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COI.INTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2008 RESOLUTION OF CONGRATULATIONS TO STI.IDENTS AT A. R. BURTON TECHNOLOGY CENTER FOR WINNING THE VIRGINIA SKILLSUSA AND FUTURE BUSINESS LEADERS OF AMERICA ~FBLA~ AWARDS WHEREAS, SkiIIsUSA is the second largest student organization in the nation, serving more than a quarter of a million high school and college students and professional members who are enrolled in training programs in technical, skilled, and service occupations, including health occupations; and WHEREAS, the Future Business Leaders of America (FBLA) is a nonprofit educational association of students preparing for careers in business and business- related fields with almost a quarter of a million active members; and WHEREAS, several students from A. R. Burton Technology Center, having achieved first place in local and district level competitions, won gold medals at the 2008 Virginia SkiIIsUSA and FBLA competitions; and WHEREAS, the following awards were received: American Spirit: Khaia Jones, Northside; Rachel Murphy, Glenvar; Blaine Racel, Northside Criminal Justice: Todd Harris, Hidden Valley Motors orts: John Heffernan, Northside; Michael Struble, Hidden Valley; Carlos Ybarra, Cave Spring Precision Machining: Tim Beall, Northside Prepared Speech: Khaia Jones, Northside Promotional Bulletin Board: Danielle Chambers, Northside; Ashley Crouch, Cave Spring; Stephanie Digirolamo, William Byrd; Elyshia St. Clair, Hidden Valley Quiz Bowl: Sam Barrett, William Byrd; Joey Cohen, Hidden Valley; Katelyn Minton, William Byrd; Morgan Poff, Cave Spring; David Wiggington, Hidden Valley Student of the Year: Erica Lloyd, Hidden Valley Team Works: Phillip Caldwell, Cave Spring; Ryan Hansbarger, William Byrd; Hunter Oliver, Cave Spring; Chris Smith, Hidden Valley TV Production Preproduced Cut Only: Lauren Davis, William Byrd; Megan Gilmore, William Byrd Webpage Design: Jamie Large, Northside; Michael Rawlings, Northside NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the students at A. R. Burton Technology Center for winning the Virginia SkiIIsUSA and FBLA awards; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to each of the students in all of their future endeavors. 2 ACTION NO. ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Request to adopt resolution granting a waiver under Section 13-23 of the Roanoke County Code to the provisions of the County's noise ordinance, Article II. Noise of Chapter 13: Offenses -Miscellaneous of the Roanoke County Code, Design Telecommunications, Inc. and nTelos PCS SUBMIT"fED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Design Telecommunications, Inc. is requesting a Noise Ordinance Waiver to perform maintenance work on Ntelos PCS cell site equipment at night {between 9:00 p.m. and 7:00 a.m. the next morning} at approximately 15 locations in Roanoke County. This work must be done at night since it impacts service. Each site must be taken off the air to do this work. Each site will be completed in one night's work, so there will not be multiple nights of noise at each site. This project should be completed within 80 days; however, to avoid any extension of time for the waiver, it is recommended that the waiver run through August 31, 2008. The maintenance work will be completed by a crew using a large crane truck and generators. Attached to this report is a listing of all of the locations in the region. Staff will have available for the Board meeting a map showing the locations in Roanoke County. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached resolution granting this waiver. P.4. Box 4628 ~ Charlottesville, Virginia 22945 ~ (434} 9S 1-06$4 AI~~43v4)~~Sa~db96 TEZECf7M~Al11VlC~l7lOhIS To whom it ma}~ concern: 4-29-08 Design Telecommunications Inc would like to request a variance of the noise ordinance in and around Roanoke, Va. Design 1'elecommun"nations lnc. has been contracted by Ntelos PCS to da maintenance work on their cell site equipment. This work has to be completed at night due to the fact that it is service impacting work. The sites have to be taken off ofthe air for this work. The work is to commence around the hour of 9 pm and would he complete at or near 7 am the next morning. Each site will only require ono night for the night portion of the work so there will not be multiple nights of noise at each site only one. The majorities of sites are not in heavily populated areas and over alt should not preseni a noise issue loo many residents as a result. The project is projected to last for about 8d calendar days. I have included a list of sites tl~is work will need to be done at as we11 as the contract between Ntelos and Design Telecommunications Inc. Design Telecommunications Inc. will make every effort to keep the noise to a minimum each night keeping in mind that there is a noise ordinance for a reason. R s ectf y J ~n o "" daffier ecretary/Trees r Design Telecommunications Inc. 434-531-2294 VA CONTRACT(3R tYO. 21D1-U2L3U2A NC CO\~TRACTOR N0. 16336-U WV CUNTRAC'rOR N0. WVU21963 Sites Address RN101 37 Church Avenue SW Roanoke VA RN102 1$96 Tinker Top Road Daleville VA RN104 1671 Skyview Road Salem VA RN105 3344 Wyoming Avenue NW Roanoke VA RN3.08 6337 North Lee Highway Fairfield VA RN109 1305 Enfield Road Lexington VA RN110 4500 l=ranktin Road & Summit Way Roanoke VA RN112 6039 Harwiek Drive Salem VA RN113 15 Low Bridge Lane Lexington VA RN114 4880 Glade Creek Road Roanoke VA RN115 1645 Magnolia Avenue Buena Vista VA RN116 3861 South Lae Highway Natural Bridge VA RN117 195 Boundary Line Lane Lexington VA RN118 437 High Bridge Church Road Natural Bridge VA RN119 1820 Temp4e Drive Vinton VA RN120 1577 Albemarle Avenue Buchanan VA RN121 437 Gravel H'-11 Road Troutvifie VA RN122 2703 Brammer Lane Christiansburg VA RN123 2200 Lonesome Dove Drive Christiansburg VA RN124 1360 East Midland Trail Lexington VA RN126 109 Clay Street SE Blacksburg VA RN127 3604 Seneca Hollow Road Elliston VA RN128 410 Prospect Street Radford VA RN129 4621 Cornbread Road Radford VA RN130 330 Merrimac Road #42 Blacksburg VA RN133 320 Hershberger Road NW Roanoke VA RN134 605 Arch Mili Road Buchanan VA RN135 2655 Frontage Road Buchanan VA RN136 Lach Haven Drive Roanoke VA RN138 Reese Mountain Road Elliston VA RN139 Crestmoor Road Roanoke VA RN140 1823 Progress Drive SE Roanoke VA RN141 2727 Ferndale Drive NW Roanoke VA RN146 3256 Radford Road Christiansburg VA RN148 2600 Gil haven Road Roanoke VA RN150 2770 Creston Avenue SW Roanoke VA RN152 5062 Benois Road Roanoke VA RN153 30 South Main Street Lexington VA RN154 3386 Rasmont Road Roanoke VA RN161 290 Raven Lane Blacksburg VA RN1b2 2364 Peppers Ferry Road NW Christiansburg VA RN163 880 Brushy Ridge Drive Salem VA RN173 853 Layman Lane Daleville VA RN208 580 North High Street Christiansburg VA RN225 130 Dozer Track Lane Natural Bridge VA RN226 974 Bunker Hili Mill Road Lexington VA RN237 1703 Eanes Road 5E Roanoke VA RN238 3038 Melrose Avenue NW Roanoke VA Sites Address RN240 1919 Plantation Road NE Roanoke VA RN241 305 Roop Street Vinton VA RN246 2613 Franklin Road SW Roanoke VA RN252 4999 Frontage Road Buchanan VA RN313 110 Steel Drive NW Roanoke VA RN317 220 East Main Street Salerrr VA RN322 7403 Barrens Road Roanoke VA RN333 925 North Electric Road Salern VA RN334 4135 West Main Street Salem VA RN348 7041 Failing Branch Road Radford VA RN372 1741 Cleveland Avenue SW Roanake VA RN375 4064 Kentland Drive Roanoke VA RN398 1020 Plantatian Raad Blacksburg VA RN399 1710 North Main Street Blacksburg VA RN424 6865 Wilderness Raad Dublin VA RN426 600 Newbern Rvad Dublin VA RN432 3720 Foys Lane Draper VA RN462 1604 Grayland Street Blacksburg VA RN466 1561 Radford Rvad Christiansburg VA RN467 1231 Rockland Avenue NW Roanoke VA RN500 712 N. Main Street Blacksburg VA RN526 Blacksburg VA RN601 635 Forest Grove Raad Lexington VA RN714 148 Big Bear Run Vinton VA RN715 10'7 Timberline Trail Vinton VA RN735 4262 Pandapas Pond Road Newport VA RN736 443 Dividing Ridges Lane Newport VA RN737 402 Circle Drive Pembroke Va RN738 327 Tickle Tower Road Pearisburg VA RN739 424 Robertson Mountain Tower Ro Narrows VA RN745 2025 Grandin Road Roanoke VA RN747 3000 Nicholas Ave Vinton VA RN750 1366 Towne Square Blvd. NW Roanoke VA RN760 223 Perdue Tower Road Narrows VA RN815 5868 Cotton Hill Road Roanake VA RN816 8920 Willett Lane Sent Mauntaln VA ' RN860 Rt. 695 Catawba Road Fincastle VA RN861 151 Salt Petre Cave Road Eagle Rack VA RN863 1808 Prices Bluff Road Eagle Rock VA Rf~864 21338 Botetaurt Road Eagle Rock Va RN865 7S Ferrol Avenue Clifton Forge VA RN866 Laurel Ridge Raad Clifton Forge VA RNi3b7 1919 Selrna-Low Moor Road Low Moor VA RN86$ , RN869 , RN$70 i RN$71 Rumsey Road Covington VA RN877 532 Sycamore Valley Drive Lexington VA Sites Address RN879 , RN882 5243 Longdale Furnace Road Clifton Forge VA RN884 , APR. 24.2008 5:53PM NTELQS West Virginia PCS Alliance, L.C. x.150 Shenriandoah Yllage Drive 1fUaynesboro, Virgrrna E11p0 Scope of work Design Telecommunication p.0. Bax 4828 Charfottesvilla Va. 22905 N0. 6469 P. 1 You are hereby requested to provide ribs Services described below subject to tha terms and conditions set forth herein and M accordance with the pravisiu»s of the Master Contractor Agreemenrt {"Agreement"} dated September 19, 2007 by and between WEST VIRGINIA PCS ALLIANCE, I..C. and VIRGINIA PCS ALllANCE, I..C. t"NTEi.s?S") and Design Telecommunication tt1t., ("Contractor"). It is expressly understood and agreed that natwithstandtng any outer provision of this Scope of Work, Company reserves the right to perform any Services vuith NTEI.OS employees. 1. Contractor will ba required to attend weekly upgrade deployment meetings as needed. Z. Contractor wilt be responsible for pidcirEg up the BTS at the i~telos warehouse Located at 927 Barlow pr. Charleston West Va. 25313 or359 5. Daic I.arie, Waynesboro Va. ~2913C. 3. f3~efore leaving the warehouse the Contractor will be required tai a. verify i3T5 being picked up is the correct Bj5 for the specific site. f,. scan alt Sar Coded items speciticto the BTS -see attached sheet fQr details. {Scanner will be provided by N7EtD5, Contractor to provide laptop with M5 Excel). i, Contractor will be responsible far e-malting the scanned data to 11f'TEI.QS. c. verify the packing slip identifies the specific site, is signed and dated by the contractor. d. Contractor will be responsible forfaxing the sign packing slips to tdTELDS. e. The BTS will be iderstified ray writing the matching packing slip site If) on the side of the 8T5 with a black marker identifying the site ID where the equigment ista bs installed and the P.O. number 4. Contractor wilt transport with care, the 67S to the designated site. 5. Contractor wilt take the in-service BT5 out of senriee when necessary and move it to a predeterrnined terngarary location during the maintenance window t{~2 arn~sarrt~. '~ ~~5h~ P D ~-~~o ~r APR. ~4. 2008 5.53PM NTEIOS N0.6469 P. 2 a. Once moved to temporary location, power, telca, grounds, CsPS and ftF jumpers will be reconnected to the existing BT5. The Contractor, working with IVTELt75 NC-C, wlil need to re-activate the BT5. b. Once the existing 8T5 is back on air the n~v 83''5 will be set in its permanent location and the new power, Telco, anti grounds will be run to the new B'FS. The powerand telco conduit well be attached to the BTS but all cabling will be left unconnected in the gTS. 6. Contractor wiN need to provide a ZQO amp service for MOD CE115 and a SO amp service for Compacts. Sites with a Compact Growth Cabinet will require an additional 5[# amp service. 7. Contractor wilt be responsible to provide 61V connectors far making up temporary jumpers to connetttothe Nlatorala bts. S. The Contractor wilt need to install a GPS Mount when the existing mount does not work,. 9. Contractor will test new temporary jumpers before connecting to existing BTS and weatherproof when fiinished. ~t7. ContractorwiU be responsible far relocation of Mac cabinet when required. 3.3. Contractor will be responsible for instaN ing a surge protector on sites where there is no protection in tFre e~cisting Mac Cabinet or pPC. Surge Protector will be provided by N3'ELOS. ~.2. Contractor will b$ responsible for pulling new A/C wire if existing is too si7ort or wrong size on runs less than SO feet. On runs longer than 5C fee# splicing will be allowed by either camgressi¢n lugs pr splicing blocks. 3.3. Contractor wilt be responsible far adding any additional grounds, conduits, seat tight or additional support fnr both temporary and permanent R~ jumpers that are required. 14. Contractor wilt be responsible far pulling in four Cats cables to the new BTS with RJ 4S jack on the 17EMARC end and as many as required to the old STS. The four Cats will tcnsist of red, blue, white, and yellow. Each run of CATS must be tested to ensure the jack was installed properly. 15. Contractor will be responsible far making any arrangements necessary to overcame weather or site conditions (does nut apply to roads that regerire are impassable due to erasion). ~6. Contractor will install conduit in an acceptable workmanship mannertn ensure it does not: a. Create a trip hazards and is property secured. 4. Use excessive Seal Tight (use must be kept to a minimam}. c. Cvndutt must be run around tha edge ofthe pad. Conduit runs across the pad are nut allowed. APR, 24.2008 5:~3PM NTELOS N0. 6469 P, 3 d. EMT must be used when running conduit in shelters for electrical feed. 1~. Contractor will use only two mole lugs with stainless hardware an of{grounds where requ{red. ~.8. Contractor will not start work on any site without a NTP from NTEtOS. a. Contractor will completely familiarize themselves with any restrictions as to time, days of the week and other considerations that may impact the relationship between the Eandlard and Nt:i.n5. 29. Contractor will be responsible for removing the old BTs and delivering back to the Charleston or Waynesboro warehouse after the cutover. On indoor site the power plenty and batteries will need to be removed. The legacy base stations may be redgployed_ All baits and loose parts should be returned with the base station. (This includes G~5 heads} a. Contractor wip mark the old BT5 in bold letters to clearly identify the Site IE7 number where the BTS is being moved from. 20. Contractor will only use Square D far any electrical upgrades. Z1.. Platform if required will be provided by Ntelos. ~,~. Contractor will quote separately additions! charges far removing an existing Mac Cabinet and installing NTI:LaS' standard PPC Cabinet. ~3. Contractor will quote separately additional charges for upgrading from 6a amp panel to 10t} amp 24. Contractor will provide a separate quote fdr installing microwave cabinets and reiacatian of M icrewaves. Z5. Contractor will be required fo meet all insurance requirements of our landlords and NTELOS. 26. Contractor will be responsible for any damage to BT5 while transporting from warehouse to site and during installation attY~e sate. 27. Contractor will be responsible for all materiels except those specifically stated in this document above. 2S. Cartitracter is responsible for removingthelrtrash from the site. 29. Ntefos will pay 45Qa.OC- per Site listed below for the services I fisted above. The first payment wiN be for~8i?0.00 due afterthe new BT5 is installed and the balance of7pDAQ when the ofd BT5 is ret+~rn to our warehouse. APR, 24.2006 5:53PM NTELOS NTE~45 ~y, Signature Name: Ben Pierce Print Title: Rr~~ram Man~~er N0, b4b9 P, 4 Contractor by: Signature N~~~: -~dL.~. C~ ~=c-~ ~~~r Rrlnt Title: ~~C,../'~~'-QAr~ ~r f~!'. -: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2008 RESOLUTION GRANTING A WAIVER TINDER SECTION 13- 23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY'S NOISE ORDINANCE, ARTICLE II. NOISE OF CHAPTER 13: OFFENSES - MISCELLANEOUS OF THE ROANOKE COUNTY CODE, DESIGN TELECOMMUNICATIONS, INC. AND NTELOS PCS WHEREAS, Design Telecommunications, Inc., the contractor for Ntelos PCS to perform maintenance work on cell site equipment, has requested a waiver of the County's noise ordinance as contemplated under Sec. 13-23. Undue hardship waiver, to permit this maintenance work beginning on May 14, 2008 and ending August 31, 2008; and WHEREAS, Section 13-23 of the Roanoke County Code establishes certain standards for the Board of Supervisors to grant waivers from the provision of the Roanoke County Noise Ordinance, Article I I. Noise of Chapter 13: Offenses - Miscellaneous to avoid undue hardship upon consideration of certain factors set forth in subsection (b) of Sec. 13- 23 and after making certain alternative findings. BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. In making its determination as to whether to grant the requested waiver to the Design Telecommunications, Inc. from the County's noise ordinance, the Board of Supervisors has considered the following factors: a. The time of day the noise will occur and the duration of the noise: Beginning at approximately 9:00 p.m. on Wednesday, May 14, 2008, and ending 7:00 a.m. on August 31, 2008; b. Whether the noise is intermittent or continuous: The noise produced during the process of performing maintenance work on cell site equipment at numerous locations in the Roanoke Valley is done in order to minimize impacts on service. This work requires taking each site off the air for this maintenance work. c. The extensiveness of the noise: Each site will only require one night for the night portion of the work. There will not be multiple nights of noise at each site. Further many of the sites are not in heavily populated areas. d. -fhe technical and economicfeasibility of bringing the noise into conformance with the noise ordinance: This work has to be completed at night due to the fact that it is service impacting work, that is, the site must betaken offthe air for this work. e. Other matters related to the impact of the noise on the health, safety and welfare of the community and the degree of hardship resulting from enforcement of the ordinance: Work will commence at each site approximately 9:00 p.m. and will be completed by 7:00 a.m. the next morning. f. The extent to which the noise is necessary and incidental to the commercial and industrial use generating the sound: The noise to be generated by this maintenance work is limited to one night for each site. It consists of a large crane truck and generator. 2 2. The Board of Supervisors makes the following finding: Compliance with the provisions of the County's noise ordinance concerning the specific act of noise disturbance by construction machinery or operations under subsection (1) of Sec. 13-21. Specific acts as noise disturbance. or under the provision of Sec. 13-20. General prohibition. would produce serious economic hardship for Ntelos PCS and Design Telecommunications, Inc. without producing any substantial benefit to the public. 3. "that the provisions of Sec.13-21. Specific acts as noise, subsection (1) and Sec. 13-20. General prohibition. of Article II. NOISE of Chapter 13. OFFENSES - MISCELLANEOUS be WAIVED for a period from May 14, 2008 until August 31, 2008. 4. This Waiver is granted specifically to Design Telecommunications, Inc., its officers, employees and agents for maintenance work and related activities at various locations in Roanoke County, Virginia. 5. That this Waiver may only be extended upon written application and approval by the Board of Supervisors. 6. That this Resolution shall be in full force and effect from its passage. 3 ACTION NO. ITEM NO. S "Z AT A REGULAR MEETING OF THE BOARD OF SLIPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 27, 2008 Request for approval of bid award for construction of the new North County Fire/Rescue station Richard E. Burch, Jr. Chief, Fire and Rescue Elmer C. Hodge ~-~--~-- ~~-~/~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval of the bid award for construction of the new North County Fire/Rescue station. This is consistent with the information the staff shared with the Board in a work session on May 27, 2008. SUMMARY OF INFORMATION: Roanoke County is in the process of constructing a new fire/rescue station on Hershberger Road in North Roanoke County. The facility will serve the citizens of Roanoke County and alleviate the high call volume from the existing Hollins station. $4.2 million in funding for the facility has already been approved in a previous meeting. The estimated total project cost for the new station is $4,200,000 (see Attachment A for details}. The County issued a request for bids for the construction of the station in April 2008, and the bids were received on May 13, 2008. Four bids were received, and the lowest bid was submitted by G & H Contracting, Inc. for $3,024,900. At a work session with the Board of Supervisors on May 27, 2008, the Board reviewed the bid and the plans for the stations, and the consensus was to proceed with construction of the facility by G & H Contracting, Inc. FISCAL IMPACT: The total cost of this project is approximately $4.2 million and funding has been approved and appropriated. STAFF RECOMMENDATION: Staff recommends that the Board approve the award of the construction contract for the North County Fire/Rescue station to G & H Contracting, Inc. in the amount of $3,024,900. Attachment A North County Fire and Rescue Station Project Budget Construction Total: $3,024,900.00 Other Costs: Inspections/Fees $115,000.00 Furniture $75,000.00 IT Equipment $5,000.00 Contingency $150,000.00 Rock Contingency $75,000.00 A&E $293,152.00 hand $423,375.00 Surveys/SoiINE $33,820.00 Sub-Total $1,170,347.00 Project Total: $4,195,247.00 PETITIONER: Terry & Tammy Small DBA as 3 CASE NUMBER: 10-512008 Board of Supervisors Consent 1ST Reading Date: Planning Commission Hearing Date: Board of Supervisors Hearing & 2"d Reading Date: ~d Day Arcade April 22, 2008 May 6, 2008 (Postponed until June 3, 2008) June 24, 2008 A. REQUEST To obtain a Special Use Permit in a C-2C, General Commercia! District with Conditions, to operate a Commercial Indoor Amusement and Relggious Assembly on 3.08 acres located at 6449 Williamson Road, Unit 6435 B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Ms. Rebecca Mahoney presented the staff report. Mrs. Small briefly discussed the petition and was available to answer any additional questions from the Commission. Mr. Radford commented on security issues and new curfew laws. Mrs. Small indicated security would increase as needed and would meet all Roanoke County laws. Mr. Azar questioned Ms. Small's arcade/business experience, as well as the targeted age bracket. Mr. Azar also inquired about the religious assembly use and how much of the building will be used for the religious assembly. Ms. Small indica#ed her husband does have some experience and would like to target the college age group as well as families. She also indicated Teen Church would only be held on Sunday for two hours. Mr. Azar and Mr. McNeil also inquired how the business/use will be funded, if Mrs. Smal! is leasing, and if she has a business plan. Mrs. Small answered she is leasing and does have a business plan, but has not worked out the tax and insurance issues. Mr. Jarrell asked what Mrs. Small's timeframe was for opening the business. Mrs. Small indicated September. Mr. Jarrell also inquired about the number of people working for the business and commented that a use like this is needed, however he feels more work needs to be done. He also suggested a vote should be postponed until Mrs. Small produces a business plan. Mr. Azar and Mr. McNeil agreed to postpone until Mrs. Small could provide answers to the concerns that were raised. Mrs. Small attempted to respond to all the concerns that were raised. She indicated she did have a business plan and employees. Also, other issues would be worked out once the two special use permits are approved. D. CONDITIONS 1. Hours of operation shall be limited to 12 p.m. to 10 p.m. Sunday through Thursday and 12 p.m. to 12 a.m. Friday and Saturday. 2. Entrance to 3rd Day Arcade shall only be at the front of the building, adjacent to Williamson Road. 3. The applicant shall provide a private licensed and bonded security service Friday and Saturday nights 5 p.m. to 12 a.m. 4. An Administrative Review regarding this use shall be held after one (1) year. 5. The Special Use Permit shall be limited to 6449 Williamson Road. E. COMMISSION ACTION Mr. Jarrell made a motion to recommend approval of the special use permit to operate a Commercial Indoor Amusement with five conditions. The motion tied 2-2. Per Article XI I I of the County of Roanoke Planning Commission Bylaws, "in the event of a tie in votes on any motion, due to an absence of a Commission member, consideration for the motion shall be carried over until the next regular meeting" - (June 3`d). Mr. Jarrell made a motion to postpone the special use permit to operate a religious assembly until the June 3rd meeting. The motion passed 4-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission 1 ~ I ~'. r i_ a 5 ~ ~k~ ~ ,~ ~ . Y ! ~ a....,.,~. .. ~'.' ~ FM1R .r R.. u . ~ Petitioner ~ .~ Terry an'd Tamm SS aF DB EP DaRyArcade rl rs r `3 ' 1 Request: Special Use Permit for Commercial Indoor Amusement Special Use Permit for Religious Assembly Location: 6449 Williamson Road -Brookside Plaza Magisterial District: Hollins Suggested 1. Hours of operation shall be limited to 12 p.m. to 10 p.m. Sunday through Conditions for Thursday and 12 p.m. to 12 a.m. Friday and Saturday. Commercial Indoor Amusement: 2. Entrance to 3`d Day Arcade shall only be at the front of the building, adjacent to Williamson Road. 3. The applicant shall provide a private licensed and bonded security service Friday and Saturday nights 5 p.m. to 12 a.m. 4. An Administrative Review regarding this use shall be held after one (1} year. EXECUTIVE SUMMARY: This is a request by Terry and Tammy Small of 3~d Day Arcade to obtain a special use permit to operate a commercial indoor amusement and a special use permit to operate a religious assembly. The property is located at 6449 Williamson Road and designated Core in the 2005 Community Plan. The request involves one lease unit of approximately 20,000 square feet in size, within Brookside Plaza, on a 3.08 acre parcel There are concerns with this proposed mixed-use request. APPLICABLE REGULATIONS Section 30-29-5 of the Roanoke County Zoning Ordinance defines a commercial indoor amusement as establishments which provide games of chance, skill or scoring as other than an incidental use of the premises. Games would include pinball and video machines, pool and billiard tables and other similar amusement or entertainment devices, whether or not they are coin-operated and also card games, bingo, and off-track betting. Typical uses include game rooms, pool halls, video arcades, and bingo parlors. Section 30-29-3 of the Roanoke County Zoning Ordinance defines a religious assembly as a use located in a permanent building and providing regular organized religious worship and related incidental activities, except primary or secondary schools and day care facilities. Both uses, commercial indoor amusement and religious assembly, are permitted in the C-2, General Commercial Zoning District with the issuance of a special use permit. These proposed uses will require change of use and review by Building and Zoning Divisions within Community Development. 2. ANALYSIS OF EXISTING CONDITIONS Background -The subject property is zoned C-2, General Commercial District. The property, Brookside Plaza, is owned by Bill arid Sophia Agapion. Terry and Tammy Small are proposing to lease the old Room Store, currently a vacant tenant space located within Brookside Plaza: The space is approximately 20,000 square feet in size. Only interior changes are required during the change of use process. Surrounding Neighborhood --The property is located on Williamson Road. The surrounding adjoining properties to the north, south, and west are zoned C-2, General Commercial District and designated Core in the 2005 Community Plan. The property to the east is zoned R-3, Medium Density Multi-Family Residential District, also known as Brookside North and designated Neighborhood Conservation in the 2005 Community Plan. There is an existing driveway in the rear of the property, roughly 35 feet wide. Also, there is an existing landscape buffer between the rear of the driveway and Brookside North. This buffer consists of a row of small evergreen trees bordering the fence line. 3. ANALYSIIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The existing site layout is a commercial complex, which leases spaces to a number of tenants. "f he site is a total of 3.08 acres. Parking is located in the front along Williamson Road and on the side along Clubhouse Drive for the entire site. The existing tenant space is currently vacant. 3~d Day Arcade is proposing to provide a variety of video and arcade games, pool tables, darts, air hockey, etc. In addition to the arcade section, a small snack bar is proposed. The applicant is also proposing beginner trade classes in painting, electronics, small construction activities, etc. in the rear of the building. The rear of the building will also include a "Hope Chest," meaning a storage of household items donated from the community to assist teenagers and young adults in first time apartments and homes. "there will be no charge for this service. Additional uses are proposed which incorporate the commercial indoor amusement definition. The applicant would like to target families and teenagers, as well as 18-25 year old age bracket. The proposed establishment will be alcohol free and smoke free. A Teen Church religious service is only proposed Sundays at 3:00 p.m. Additional uses, such as family classes will be part of the religious assembly use. The applicant is proposing 35 to 50 seats for the sanctuary. The proposed sanctuary area is 1,530 square feet it size. In addition to the above uses, the applicant is proposing "Teen Dance" and karaoke on Friday and Saturday nights. Per Section 30-29-5 of the Roanoke County Zoning Ordinance, a dance hall is defined as "establishments in which more than ten (10) percent of the floor area is designed or used as a dance floor, or where an admission fee is directly collected, or some other form of compensation is obtained for dancing." The applicant is aware of the restrictions of a dance hall use and will adhere to the Roanoke County Zoning Ordinance regulations. The applicant is aware of potential security issues and is hiring a professional security service for the outside of the site every night beginning at 5 p.m. In addition to outside security, inside security is also being proposed. Access/Traffic Circulation -- There are three existing entrances from Williamson Road and two entrances from Clubhouse Drive to Brookside Plaza. Adequate parking exists far Brookside Plaza. Economic Development -There are no objections to the proposed request. Fire & Rescue/Utilities -Two impacts have been noted. An annual fire inspection will be required and there are some concerns with the assembly use and life safety of children and adults. Both issues will be addressed during change of use. 2 Police De artment-There are three issues the Police Department has raised. One is the type and amount of adult supervision that will be provided. The second is curfew laws, how those relate to driving after midnight and how it would effect the hours of operation. The third is approving a conditional special use permit and reviewing at a specified future date for compliance with the Roanoke County Code and proposed conditions. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The property is designated as Core in the 2005 Community Plan. High intensity urban development is encouraged, and land uses may parallel the central business districts of Roanoke, Salem, and Vinton. Core areas may also be appropriate for larger-scale highway- oriented retail uses and regionally-based shopping centers. However, due to limited availability, areas designated as Core are not appropriate for tax-exempt facilities. The request to obtain a special use permit to operate a commercial indoor amusement is generally consistent with the 2005 Community Plan; however the request to obtain a special use permit to operate a religious assembly is not compatible with the 2005 Community Plan. 5. STAFF CONCLUSIONS This is a request to obtain a special use permit to operate a commercial indoor amusement and a request to obtain a special use permit to operate a religious assembly. The property is located at 6449 Williamson Road. The applicant, Terry and Tammy Small, are proposing to lease an existing tenant space within Brookside Plaza, previously known as The Room Store. The tenant space is 20,000 square feet in size. Interior upgrades to the building are required and will be addressed during the change of use process. The commercial indoor amusement request is generally consistent with the existing and future uses of the Care designation in the 2005 Community Plan. However, the religious assembly use is not generally consistent with the existing and future uses of the Core designation in the 2005 Community Plan. Areas designated as Core are not appropriate for tax-exempt facilities. If two separate special use permits are approved to operate a commercial indoor amusement and religious assembly, staff recommends the following conditions for the commercial indoor amusement use: 1. Hours of operation shall be limited to 12 p.m. to 10 p.m. Sunday through Thursday and 12 p.m. to 12 a.m. Friday and Saturday. 2. Entrance to the site shall only be at the front of the building, adjacent to Williamson Road. 3. -the applicant shall provide a private licensed and bonded security service Friday and Saturday nights 5 p.m. to 12 a.m. 4. An Administrative Review regarding the use shall be held after one ~1) year. CASE NUMBER: 10-5!2008 PREPARED BY: Rebecca M. Mahoney HEARING DATES: PC: 5/5!08 BOS: 5127!08 ATTACHMENTS: Application Aerial Map Land Use Map Zoning Map C2 General Commercial District Standards Photos 4 ~i~ County of Roanok Gom P[a s2o Roano (54Q) 77 r P J~ ~l /~/ For Staff Use Onl f z-(J ~v `-~~ DeIOpmeIIt Datc receive : itcceivcd by: & Zoning ~ '~ On ~~~ e GttIC ~ ~ bo 1 ~"' Applicatio cc. p a PC ~+ dat nark W~~~~ Pt~.~ ~~~'` s b b~ ~~ N~ ~9 A ~t~~ Placards issued: p05 dart: 7 6-715s S Cast Nmnhcr /~ - ~~~~ 'ALL APPLICANTS Check type of application filed (check alt that apply) ^ Rezoning Specie! Use ^ Variance ^ Waiver ^ Administrative Appeal ^ Comp Plan tlsz-zz3zl Review Applicants name/address wlzip ~~ ~,.ti~ .tT,q,rr~v~ 5 n'~ct`l Phone: r c( ~ (~ [~_ ~ ~'~. ~ CCtiG~ ~ Work: ~ 4 t '~ ~t! ~ t Qv1 ~ U.e {~ . t,v Cell f#: .7~ ~ ° ~ 1 • Co ~~ ~2 ~,c~1~e 1~,. v1 Fax No: Owner's name/address wlzip ~ ",1~ a S ~ ~'ri 0..~ ~C'Ctrp, v ~ Phone #; 3 3 L r ~~ ~ ~ s ~ a~ 1 Wank: 3 3 G-- ~..'7 3 - 3 7.6 7 (Q 1 ~ l,U ,110 ~ b i6 ~ ~ cl . ~ y ~ rax No. I#: ~~ ~'7 r-I - a.S' ff SC ~~tr e~ sb~,-~ ,~• a~yb~~ Property Voca tion ~, y Li Q ~,j, ~\~ q,~., scM i~t~. Magisterial District: C, r ~{ ~ ~.- -~ ~ 7 f rr U -~- 3 ~ J 5 b 7 hi 5 l.2 ~ Community Planning area: ~~y .~~„~ Tax Map No .: , i ~ _U~e I~ ~ D , Existing Zoning; ~ - C. Size of parcel(s): Acres: j . /'~ ~ G-(J ~; Existing land Use, ~ ~~ ~ f t ~ . , . ... i REZQNING, SPECIAL USE PERMIT, WAILER AND COMPPLAN(IS.2-2231) REI~IEf3' APPLICANTS (R/S/WICE') Proposed Zoning: (: ~ '{~ ~~ !! Proposed land Use: .> > ~ ~ ~ f~' -LU irC ~t Il[~,S ~ V'(l .lam Ot Does the parcel meet the minimum tat area, width, and frontage requirements of the requested district? ~~ ~ i~ ~~~ No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for t[te requested Use Type?~ No IF NO, A VARIANCE IS REQUIRED FIRST Ifrezaning request, are conditions being proffered with this request? Yes No VARIANCE, WAIFJER AND ADMINISTRATIi!E APPLAL APPLICANTS {Y/W/.4A) Variance/Waiverof Section(s) of'tl3e Itaanolce County 2.oning Qrdinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to 5 Gl ~55~~( ~ ~r 15 tda applicatton complete? Please checfc iFencfosed APPLICATION WILL NOT BE ACCEPTED IF ANY OFTHESE ITEMS ARE MISSING OR INCOMPLETE. RI ILV/CP V/AA It/SltVlCP VlAA R ' V/A,1 Consultation B tl?" s 11" concept plan Applieaiian fee Application Metes and bounds description Al Proffers, if applicable f uslification fk Rrater and sever a ficalion Adjoining property o,~mers f hereby eeriify that f am either the owner of the property or the wner's agent r contract purchaser and am acting with the inowlodge and consent of the o,vner ,~ ~} ~ ~]r- ~~. O~vrrer's Signature Z . e; -... _~ -, .~ r~ GPIN:: 27:;18-3 -L3•, arzd 27:],8-3-1.3 ~. - --- ~ ~~ BY ~ . - ~ PREPARED ~ - ~~.~ ' 7t~1?. ~ FRANItI,IN STREE'T' _ :: . .' .. ~;:SUI'FE 1204 ~~: ~. . _ . __ _ f t .. ... - . , : ..,,.. .. , . RZCf3MOND, VIRGINIA 23219,_::: ~ . - ~ .. ... .. r .. . . _...: ' . .., :~ -- _ - _- G o, ' ~ Grantor grants and conJcys to rantee, ...=bject to sLCh *natteYs .. .. f as are set out in this Deed, with General. Warranty and English; Covenants of Title, as tenants by the entirety, the following! ! described real estate: i ~ TWO parcels of land, in Ho1~~.ns District, Roanoke ~= County, Virginia, shown on plat of survey by Balzer and ~ ~'i550C~.3tC-'~S, Inc., dated November 29, 1996, as Parcel 2A containing 3.085 acres and Parcel 2B containing 1.399 acres, ~--s~n ~ ~ '-L and according to which plat such parcels are described as follows: .. 1 ; ~~~'' . .. .. _. . ... _ .... .. _ r f. r °JUSTIIS'ICATION FQR RE201VING, SPECIAL C7SE PERMIT WAIV~It OR COMP PLAN (is_x zxsz) RI;VII;W ~.: _. ... REQCJESTS :.. . Applicant The Planning Commission will study rezoning, special use permit waiver or communsty plan (15.2-22.32) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible.. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of'the applicable zoning district classification in the Zoning Ordinance. Please explain how the project conforms to the general guidelines and policies contained in the Raanake County Community Plan. I 1 ~CUV Y'1.'1 Cti.~ t ~~r--~ Please describe the impact(s) ofthe request on the property itself, the adjoining; properties, and the surroanding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. -~ CAS e S -~ .f tz.>~s0. a~ e C~ ~~~Y vn c~~ ~,,,-~..~ 7USTI1r hCATION FO12 VARIANCI!;1<LEQUILST: ~ ; ... - :: • ' : ~ ~.. Applicant The of'Zoning Appeals is required by Section 15_Z-2309 of the Code of Virginia to consider the following factors fore a variance can be granted. Please read the factors Fisted below carefully and in your own words, describe how the request m ..ts each factor. If additional space is needed, use additional sheets of paper. 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirgl~and purpose ofthe Zoning Ordinance. 2 The strict appiiaation of the zoning ordinance would produce undrae hardship; hardship that approaches confiscation (as distinguished from a special privilege or convenience) and would prohibit or u seasonably restrict the use of the property. 3_ The hardship is not shared 6y other properties in the sart~wning district yr vicinity. Such hardships should be addressed by the Board of Supervisors as amendments to the Zoning Qrdinance. 4. The variance will not be of a~ubstantial detriment to the adjacent properties or the character of the district. 4 JTJSTIFICATIOI~ .PAR A~MINISTRATIYE_APPEAL REQUEST..: •:_ . , . ...... .. .; ,. C011'C)'uPT PLAN CHECECLIST,. ~ ' A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Furthe ,the plan shall address any potential {and use or design issues arising from the request.. In such cases involving rezonings, tlye applicant may profferconditions tvlimit tlte;uture use and development of the property and by sa doing, correct any del iciencies that may not be manageable by County permitting regulations. Tite concept plan should not be confused with the site plan or plot plan that is required priarto the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless 1 inviting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (i5.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level ofdetail may vary, dependingon the nature of the request. The County Pl arming Division staff may exempt some of the items or suggest the addition of extra items, but the following arc considered minimum: ALi~ APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow peed c, Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of'adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f The zoning and land use of all adjacent properties g. Ali property lines and easements h. All buildings, existing and proposed, and dimensions, float area and heights i_ Location, widths and names of all existing or platted streets orother public ways within or adjacent to the development _j. Dimensions and locations of all driveways, parking spaces and loading spaces Additiaral i1 farmariarr required for ftEZ4A~ING and SPECIAL USE PERAf1T rtPPC•ICANTS k. Existing utilities {water, sewer, storm drains) and connections at the site k _ - 1. Any driveways, entrances/exits, curb openings and crossovers k •~/ m, Topography map in a suitable scale and contour intervals __..__ n. Approximate street grades and site distances at intersectionsY o. Locations of all adjacent fire hydrants f _ p. Any proffered conditions at the site and how they are addressed)E _ q,. 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L~~ c C - .~~~.5~~~s Zee ~' area ~~~.., r~~ 1l :~. ~ ~~a ~ ~v'ovl~~EC~~ ~~ ~~~ ~ ~ ,c~. ~~re~n5lr~c~~ r C -~ ~~_e--~; ~ ~ E- o ~~ U~ ~ - t ~ - v;~ - ~~, - UU - U r c3c~l'~ S i~ ~UvJ ~~-~~ Irv G`ss'_. vU~c~ ~ C~ S.-~" I?~~-~C7~e u" ~~ ~A-`x f~~ ~s~- ~ I ~~lo ~tcx.cse l~ ~ 4-~IS~.~~~' l~U`~ oI ua`7l l ~-v3 - 1t-I-vU- ~~c~~l~~~c~e ~-~~~~~. CY ~.~~). ~~U.~t~~ , ~ ~. ~ 1 i i I r \ !'~ ~:.. ~ .~. ~~ 1 n ~j =1 'fir' ,~i rig. 'a ~~. ~~~~ ~_ .- >> .~ _~ ~`' `~/ :;~ ~, M c~ ~ ~ r1`~ ~-z i, r ~~, .~ tiny i~w ~1 ~' ~1 1 rl !fti 4 I J . +~' f .- ~`'~ ~r _ , -. ~' r' ~J ` , r , ~~ 1 ~. /f: f. ~ ~~ r' ri ! 1 1 ~ r /' °~~ ~ ~-: i K `f ~~ -•~ ~ ~ .:% ~y ' ~1t ;~{~` \ ~• l? 4 r , \ ` l J ~ ~ .~~ j V ~i t 'f~-- ;,r '~y 'ad ~: ~ w~ ~ `' ~ 1 • -,.~ ' ;~ J 'J u n i~•- f i. ~ ~... • ~` ~; 1 C ~ 4/ ~ Jv ~~ ` ~~ ~ ~~ j. '~ r' ~~ ~+a ^J ~y~ '~'~ /ya~ (~ l~ fir 'r~ t (~~ y~r ... ...... .... .. i ti. -.T-; _ ~~. _~ ' .~ _~` ' i ' ~ t~~ ~. ~~ ~~ ` r E Im ~ r ! i ~ - c~ ~ ~•~ I 1 !1 ..__. .. ___ mil/ ' ~_ ~~ jf ~ } / ` r ' 7 / ~. '?{~ ~ ., ~..-- `'. ~ ~..' ..J '`` 1 . i.; ~, _--___--__ ....__ --=-.~ i -- '' : -._ - _ _.._... ~ + ._. -----rt ~ __..... _~.~ ~4, _.._-~Y> _-___ f r• ~~ C `~-Y~~~•• ~ -c ~~ } r,a~j j , :,i ' ': iti l,r. F. ~1 • x o ~~ t. ~ } _ ~ ~, ~` , J '!~ l ,/ ~i i~ c!1 ~- -,~.,1~ k",, -, _. t„;, J { ~5 (-ti .. _. w~ ^~ '1 r~~ ---; ~~~ ~ ~~-7 y ~ ~ ~ -' VIRGINIA: BEFORE THE BOARd OF SUPERVISORS OF ROANOKE COUNTY ' A 1.399 acre parcel of land, ) °~ general_ly located in the N.E. ) ~ corner of Williamson Road and ) ~ clubhouse Drive within the J FINAL ORDER ~ Hollins' Magisterial District, ) ~' and recorded as Parcel Tax ) No. 27.16-3-13 in the Roanoke ) County Tax Records. ) TO THE HONORABLE SUPERVISORS OF ROANOKE COUNTY: H ~ WHEREAS, your Petitioner, Roano3ce Valley Shopping Center z v Association, did petition the Board of County Supervisors to ~ amend the previously proffered conditions as set forth in the ~ Final Order dated Rugust Z5, 1986 for the purpose of shopping A ~ center expansion in accordance with new Concept Plan dated June a ~ 6, 1966. WHEREAS, after due legal notice, the Planning Commission did hold a public hearing of the Petition on July 5, 1988, at which time all parties in interest were given an opportunity to be heard; and WHEREAS, after full consideration at the public hearing held on July 26r 1989, the Board of County Supervisors deter- mined that the conditions contained in the Final Order dated August 26, 19$6 should be amended so as to be in accordance with the Concept Plan dated June b, 1988. 10 - ?~~° 7 NOW, THEREFQRE, BE TT ORDERED that tl7e aforementioned parcel of land, which is contained in the Roanoke 'County Tax Maps as Parcel 27.1$-3-13 and legally described below, be rezoned as Business District B-Z in accordance with the Concept Plan dated June 6, 1988. '~ BEGINNING at a point on the easterly right-of-way line of Williamson Road, U. S. Highway Routes No. 11 and 220, 80 feet wide on the line of the lands of "North Hills", subdivision at Corner 1; thence with the line thereof N. 79° 15' E• ; 450 feet to Corner 2; thence with the line of the lands of Waldron Homes, Inc., S. ZO° 42',E. 900.39 feet to Corner 3 on the northern line of Club House Drive 60 feet wide; thence with the northern line of said street S. 79° 18' W., 425.00 feet to Corner 4 of curve on the northern line of said street; thence with a curved line to the right whose radius is 25.00 feet, whose tangent is 25.00 feet; an arc distance of 39.27 feet to Corner 5 on the easterly right-of-way line of said Williamson Road; thence with the easterly right-of- way line of said [~3iliiamson Road N. 10° 42' W., 875.00 feet to the Corner 1, the place of BEGINNING, as shown on plat of Brookside Shopping Center dated 22 August, 1977, made by Buford T. I,liiln5den & Associates, C.L.S. BE IT E'URTHER ORDERED that a copy of th15 Order be trans- mitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the official zoning map of Roanoke County. ADOPTED on motion of Supervisor Johnson and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett N~yS; ldone ABSENT: None Clerk oano a .oun y Boar o Supervzsore - 11 - ~.~ Y+ f r .1~ .~ VIRGINIA: BEFORE THE BOARD OF SUPERVI50R5 OF ROANOKE COUNTY ' A 1.399 acre parcel of land, ) m generally located in the N.E. ) ~ corner of Williamson road and ~ °~ Clubhouse Drive within the J PROFFER OF r Hollins' Magisterial District, ) CONDITIONS and recorded as Parcel Tax No. 27.].8-3-13 in the Roanoke County Tax Records. ) E-+ 2 H 0 V O H ra w 0 a w TO THE HONORABLE SUPERVISORS OF ROANOKE COUNTY: Being in accord with Sec. 15.1-491.1 et seq. of the Code of Virginia and Sec. 21-105E of the Roanoke County Zoning Ordinance, the Petitioner, Raanake Valley Shopping Center Associates, hereby voluntarily proffers to the Board of Supervisors of Roanoke County, Virginia, the following con- ditions to the rezoning of the above-referenced parcel of land: That the expansion of the Brookside Shopping Center shall be in accordance with the Concept Plan dated June 5, 1986. Respectfully submitted, ~f~ Petitioner f CC: Director, Planning & Zoning Arnold Covey, Director of Development Review John Willey, Real Estate Assessments -- 12 - Community Development planning & Zaning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public I~earing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written cotriments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffc impact study that would be beneficial in malting a land use decision (Note: a list of potential lar7d uses cmd siluatrons that >7~vicld necessitate,firrtherstudy is provided as part of ibis crpplicatian package). This continuance shall allow sufficient time for ail necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. if a continuance is warranted, the applicant will be notified of the continuance and tl}e newly scheduled public hearing date, EfFective Date; April 14, 2405 1 HaEne of Pe i io//n J Petifie~ier's Signa vre R AN ~ L ~ ~ ~ - S Z p a l83fl - ~ -G 5~~ Date Roanoke Cou:~ty Real Estate Data Page 1 of 2 County of Roanoke,Virginia ~ l'arccl lcl: 427.18-03-13.{)t)-0400 ~ C'arcl 1~tumhcr: E Property Address: 6449 WILLIAMSON RD Unit# 6435Jurisdiction: COUNTY Magisterial Distr Building Name: BROOKSIDE SHOPPING CTR. ~-Census Block: 51 Owner Name: AGAPION BILL & SOPI3IA Billing Address: 616 WILLOUGHBY BLVD Deeded Acre (AC) or Lat (LT): 3.08 AC C.. GREENSBORO NC 27408 In Land Use: N Legal Description: NEW PARCEL 2A CARVINS CREEIC Nei~hborliood: 02006 ,-Use Moclel: SHOP /STRIP MALL Appraiser: 11 Year Built (Est): 1988 Style: 1.0 STORIZ Utilities: Billing Type Class: Click Mere Por contact i~tlarmalion 2007 Land Value: 2007 Building Value: 2007 Tota[ Market Value: Transfers Flood Certificate: Zoning: CZC Zoning Conditions: 38-071] 988 $453,500 ~'liclc here $1,381,600 for $1,835,]00 2008 Values Instrument References Year/Month Sales Frice Type Number Bed Rooms: Lower 0, Base 0, Upper 0, PLAT 001000075 Full Baths: Lower 0, Base 0, Upper 0, 200212 $2,750,000 DEED 200226051 Half Baths: Lawyer 0, Base 0, Upper 0, 199612 $1,650,000 DEED 015301353 198808 $1,092,000 DEED 012900122 $0 $0 Foundation: SPREAD FTG Sub Floor: SLAB ON GRADE i`l©or Cover #1: CARPE'T' Floor Cover #2: ASPHALT TILE interior Wall #1: DRYWALL Interior Wail #2: Exterior Wall #1: CONCRETE BLOCK Exterior Wall #2: Commercial Structure Frame: STEEL P`ire Place Description: Roof Structure: BAR JOIST Roof Cover: BUILT UP T&G Heat Feel: GAS Heat Type: AIR-DUCTED Air Condition Type: CENTRAL Sub Area Description BASE PORCI-i-OPEN I"INISHED Sq. Ft. 36250 2850 http;lleservices_ioanokecountyva.gov/engi~leerlre/alIZ.asp?ParcelId=027.18-03-13.00-0000 _.. 2/6/2008 Print Iviap Page 1 of 1 .-.r,A7 , ~,. ~k '~ ~ ~ ~ Enter Title Here ~'" 2008 Map Description Data Resort Grid Parcel GPIN Parcel iB Dwner Address Street Narne Street Deeded Zoning Linked ID Number Parce! (Tax Map Name Number Suffix Acreage Classification Parcels (GPIN) Number ID} (Parts) D664-D8- DZ7.18- AGAPION 1952 1962 03-13.DD- BIL[_ & 6449 WILI.IAM5ON RD 3.D8 C2C 1 DDDD SOPHIA http:l/eservices.roanokecountyva.gov/GISlrpanolce/priiit.aspx 2!5/2008 .,, vMOU~H OR ,~ TrenslGon I~" '= Core _ Principellndustrial Roanoke County Department of Community Development N Applicants Name: Existing Zoning: Proposed Zoning: Tax Map Number. Magisteriai District Terry & Tammy Small C2C C2CS 02 7.18- 03-13.00-0000 Hollins Area: 3.08 Acres 12 March, 2008 Scale: 1 " = 200' 01.171'1 OR NOR ST p~YM MA ISitel Zoning _ AG3 - EP AG1 AR - AV C1 \ _ _~ C2 j '~ C2CVOD 11 _ 12 ~`-' PCD PRD - PTD .` R1 R2 / R3 R4 Roanoke County Department of Community Development v~ N 2 N Applicants Name: Terry & Tammy Small Existing Zoning: C2C Proposed Zoning: C2CS Tax Map Number: 027.98-03-?3.00-0000 Magisterial District: Hollins Area: 3.08 Acres 72 March, 2008 Scale: 1 " = 200' ARTICLE III. DISTRICT REGULATIONS Page 1 of 5 SEC. 30-54. C-2 GENERAL COMMERCIAL DISTRICT. Sec. 30-54-1. Purpose. (A) The purpose of this district is to provide locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county. This district is intended for genera! application throughout the county. General Commercial Districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this district are generally consistent with the recommendations set forth in the Transition and Core land use categories of the Comprehensive Development Plan. Site development regulations are designed to ensure compatibility with adjoining land uses. Sec, 30-54-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Residential Uses Accessory Apartment "` Home Beauty/Barber Salon ~` Home Occupation, Type I * Multi-Family Dwelling * Two-Family Dwelling * 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center * Educational Facilities, College/University Educational Facilities, Primary/Secondary Family Day Care Home Guidance Services Park and Ride Facility * Post Office Public Assembly Public Parks and Recreational Areas * Safety Services http:/llibrary2.municode.com/defa~ltlDocView/12222/1/119/122 5/1/2QQ8 ARTICLE III. DISTRICT REGULATIONS Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office Laboratories 4. Commercial Uses Agricultural Services Antique Shops Automobile Dealership, New Automobile Repair Services, Minor '~ Automobile RentallLeasing Automobile PartslSupply, Re#ail * Bed and Breakfast Boarding House Business Support Services Business or Trade Schools Commercia[ Indoor Entertainment Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communications Services Construction Sales and Services Consumer Repair Services Funeral Services Garden Center * Gasoline Station Hospital Hotel/Motel/Motor Lodge Kennel, Commercial Pawn S4~op Personal Improvement Services Personal Services Restaurant, General Restaurant, Family Page 2 of 5 httpa/librazy2.municode.com/default/DocView/12222/11119/122 5/1/2008 ARTICLE III. DISTRICT REGULATIONS Page 3 of S Retail Sales Studio, Fine Arts Veterinary Hospital/Clinic 5. Industrial Uses Recycling Centers and Stations "` 6. Miscellaneous Uses Amateur Radio Tower " Parking Facility (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Civic Uses Adult Care Residences Halfway House Life Care Facility Nursing Home Religious Assembly Utility Services, Major * 2. Commercial Uses Adult Business Automobile Dealership, Used * Automobile Repair Services, Major * Car Wash * Commercial Indoor Amusement Convenience Stare'` Dance Hall Equipment Sales and Rental Manufactured Home Sales Mini-warehouse Outpatient Mental Health and Substance Abuse Center Recreational Vehicle Sales and Service * Restaurant, Drive-in and Fast Food * Surplus Sales Truck Stop * 3. Industrial Uses Custom Manufacturing http://library2.Fni2nicode.cam/defaultJDocView/1222211/119/122 5/1/2408 ARTICLE III. DISTRICT REGULATIONS Page 4 of 5 Landfill, Rubble * Transportation Terminal 4. Miscellaneous Uses Broadcasting Tower Outdoor Gatherings (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03; Ord. No. 102505-7, § 2, 10-25-05) Sec. 30-54-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A)Minimum !of requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B)Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when ail parking is located behind the front building line. b. Accessory structures: Behind the front building fine. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C)Maximum height of structures. 1. Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: actual height of principal structure. (D)Maximum coverage. http:/Ilibrary2.municode.cam/default/DocView/12222/1/119/122 5/1/2008 ARTICLE III, DISTRICT REGULATIONS 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93) Page 5 of 5 http://library2.municode.com/defaultlDocView/12222/1/119/122 5/1/2008 ,~~ ' Fes" ~ ~. . ~.._. ~_ _ _ .. i~ ~. i . ~~ ~i i/ /i ~; ~~ a - ._ r" % ~~ ~ '~T__._____ r ~~ ~.,.. --- _ - - - _ -- ..fit ,~~ -may„- a, tea.. i _'~_ _ ',' .:.. `_~~ __ ~,, s Ji `t ~,~{ .r~ !'r _ ''f _ r ~ r' ~ s ' r ~ ~~: !, I ~ , , - - --- a ~ ~ ,~^ . _ ~-- s - . -- - - - -- --- `-- , -- - ~.,~•'~ ~ ~'.' ~. 6 - -"° ~` - --- :1 ^ _ 4._:~5 .(1 ..~; `n .. .X~' ~~y~-!~V'~%'~7t~1 ¢~+ F..<M ~_., ` ._ ~y .1".t., '~ t k r~ _ ~ ~~ ,~ z'- r(.l1 r ~ et. ~. .. _ s srB. ~ ' ti `~ _._.._ ~ ~ ~_~'~~ xr- _ ~- Z PETITIONER: Grant Avenue Development CASE NUMBER: 09-512008 Board of Supervisors Consent 1St Reading Date: April 22, 2008 Planning Commission Hearing Date: May 6, 2008 Board of Supervisors Hearing & 2"d Reading Date: May 27, 2008 A. REQUEST To obtain a Special Use Permit in a C-2, General Commercial District, to operate adrive-in and fast food restaurant on 1.13 acres located on Challenger Avenue, at Valley Gateway Park B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. Holladay presented the staff report. Mr. Radford questioned the suggested condition of building colors to match the Kroger store, rather than the building plan submitted by the applicant. Mr. Azar asked about the petitioner's reaction to the suggested conditions. He also asked the allowable signage on the adjacent outparcels. Mr. McNeil asked about the total number of proposed signs. The petitioner stated they did not want to blend in with Kroger's design, needed the store identity as proposed in the submitted building drawings, and would like a 25-foot-tall sign. Mr. Azar asked if the sign height can be lowered, and if there was room for compromise. Mr. Radford also inquired about lowering the sign height. IVIr. McNeil stated that other businesses in the vicinity have 25-foot-tall signs, and until the sign ordinance is adjusted, the sign height shouldn't be reduced. Mr. Azar began a motion to recommend approval, minus the a suggested condition #1, which required exterior brick colors to match the Kroger store. Mr. Radford added that suggested condition #2, requiring roof colors to match Kroger, be also removed. Mr. Azar agreed. D. CONDITIONS 1. A monument-style sign shall be constructed measuring no greater than 10 feet toll and 7 feet wide. The sign shall be illuminated by ground lighting with shielded lamps only. The sign face shall be surrounded by brick to match the building. No moveable letters or changeable copy shall be permitted. 2. The sides and rear of the dumpster enclosure shall be brick construction to match the building facade. 3. The dumpster enclosure shall be screened by tree and shrub plantings, additional trees shall be planted in the parking lot, a perimeter planting bed shall be designed in front of the parking spaces facing Challenger Avenue. E. COMMISSION ACTION Mr. Azar made a motion to recommend approval of the petition with three conditions. The motion passed 3-1 (Mr. McNeil voting no). F. DISSENTING PERSPECTIVE Mr. McNeil voted against the motion due to the condition limiting signage. G. ATTACHMENTS: X Concept Plan X_ Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission STAFF REPORT Petitioner: Request: Location: Magisterial District: Suggested Conditions: Grant Avenue Development To obtain a Special Use Permit in a C-2, General Commercial District, to operate adrive-in and fast food restaurant on 1.13 acres Challenger Avenue at Valley Gateway Park Vinton Magisterial District 1. -fhe building shall be constructed with red or brown brick instead of white brick to substantially match the Kroger development fagade as shown on Exhibit 1. 2. The roof of the building shall be a constructed of a material and color to substantially match the Kroger development roof. 3. A monument-style sign shall be constructed measuring no greater than 10 feet tall and 7 feet wide. The sign shall be illuminated by ground lighting with shielded lamps only. The sign face sha11 be surrounded by brick to match the building. No moveable letters or changeable copy shall be permitted. 4. "fhe sides and rear of the dumpster enclosure shall be brick construction to match the building facade. 5. The dumpster enclosure shall be screened by tree and shrub plantings, additional trees shall be planted in the parking lot, a perimeter planting bed shall be designed in front of the parking spaces facing Challenger Avenue. EXECIITIVE SUMMARY: Grant Avenue Development proposes to construct an Arby's drive-in and fast food restaurant. "this restaurant is a three thousand four (3,000 square foot drive-in and fast food restaurant on an outparcel at Valley Gateway Park on Challenger Avenue. The property is currently zoned C- 2, General Commercial District. This site is designated as Core future land use in the 2005 Comprehensive Plan. The Core designation area encourages high intensity urban development. Core areas may also be appropriate far larger-scale highway-oriented retail uses and regionally-based shopping facilities. These areas are locations where commercial uses have been developed or will likely be developed, where commercial zoning exists and are served by an arterial street system. Additionally, the locations are within close proximity to the projected population concentrations. 1. APPLICABLE REGULATIONS The Roanoke County Zoning Ordinance defines a "Restaurant, drive-in or fast food" as an establishment primarily engaged in the preparation of food and beverages, for either take-out, delivery or table service, served in disposable containers at a counter, a drive- up or drive through service facility or offers curb service. These restaurants are allowed in C-2 zoned districts with a Special Use Permit per Section 30-85-24(A). The applicable section under general standards is as follows: 1. All drive-through windows shat! comply with the standards for drive-through facilities contained in Section 30-91-10. Roanoke County site development review will be required. 2. ANALYSIS OF EXISTING CONDITIONS Background -This vacant site is one of four vacant outparcels located on the corner of Challenger Avenue and Valley Gateway Boulevard in eastern Roanoke County in front of the new shopping center development that is currently under construction. This development consists of an approximately 80,000 square foot Kroger grocery store and two outparcel strip buildings. Topography/Vegetation -The site is a relatively flat, recently graded parcel. There is a steep slope in front of the site on Challenger Road. There are no natural buffer areas or vegetation on the site. The rear of the shopping center development is visible from the Blue Ridge Parkway. Surrounding Neighborhood --fhe surrounding adjoining properties are zoned C-2, General Commercial district. The properties across the street are zoned C-1, Office district, R-3, Medium Density Multifamily Residential district, and R-1, Low Density Residential district. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -Grant Avenue Development proposes to construct a 3,004 square foot building on the site. The building and drive-thru and bypass lanes are located toward the southwest side of the property with the required parking area located on the remainder of the site. The design of the building is the "A-74 Block Pinnacle Prototype" as shown on the attached architectural renderings. This design features the light tan open face block with red details on facade of the building. The roof of the building is red metal. The proposed signage includes one freestanding twenty-five (25) foot sign with a changeable message board and four attached signs. These signs are the typical red Arby's logo-shaped signs. A conceptual architectural rendering, sign detail, proposed site plan and a site location map have been submitted with the application. Due to the commercial zoning of the adjoining properties, no buffer is required with the exception of a landscaping buffer between the parking area and the public right of way at the front of the site. Access/Traffic Circulation -Vehicular access to the site is proposed to be internal from the shopping center. There will be no access directly to or from Route 460 Challenger Road. Virginia Department of Transportation has no comments on this request due to the addition of a fast food restaurant being included in the Traffic Impact Analysis for the Kroger Development submitted on June 27, 2007. Additionally, this single proposed development does not meet the current thresholds for a traffic impact analysis under Chapter 527. Roanoke County Transportation division has no comments at this time. 2 Fire & Rescue/Utilities -Per review by the Roanoke County Fire and Rescue department, the impacts on Fire and Rescue include an annual fire inspection, building and parking lot access for fire trucks and water for fire protection. Economic Development -The Department of Economic Development offers no objections. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN This site is in conformance with the Core area Future Land Use Map from the 2005 Community Plan. -fhe Core designation encourages high intensity urban development, highway-oriented uses. Commercial zoning currently exists, the location is served by an arterial street, and it also is currently served by urban services. The surrounding zoning also supports implementation of the Future Land Use map. 5. STAFF CONCLUSIONS This is a request by Grant Avenue Development to obtain a Special Use Permit to operate adrive-in and fast foot restaurant on the outparcel at the corner of Challenger Avenue and Valley Gateway Boulevard. The 1.13 acre site is currently zoned C-2, General Commercial district. The property is designated as Core on the 2005 Future Land Use map. The Core designation encourages dense commercial use along major highways. The proposed use of fast food restaurant with a drive thru is consistent with uses in the designation. ~fhe proposed application generally conforms with the Zoning Ordinance, although final approval is pending site development review. If the Planning Commission chooses to recommend approval of this petition, staff has the following concerns regarding this proposed special use permit request. The concerns are that the facade and roof of the proposed development match the shopping center facade and roof color and materials; the dumpster screening material match the building material; and that additional landscaping be added to the site, specifically around the dumpster area. In addition, staff suggests that the proposed sign should be a monument style sign; the allowed size of the sign be reduced and the sign face shall be surrounded by brick to match the building. CASE NUMBER: PREPARED BY: HEARING DATES: ATTACHMENTS: 9-512008 Tammi L. Wood PC: 5!612008 Application Aerial Map Land Use Zoning Map Site Requirement Snapshot C2, General Commercial District Standards Drive-in and Fast Food Use & Design Standards BOS: 5/27/2008 3 ~3Ll6d f n~~nly of Rn~nnlrP ~ For Staff Use Only ~'z-agdo~ r Y Comtnunity Devel ~ to received: Planning & Zo ~ - ~ _ C} ~" Received by: anon fe ~ ~l'Q ~ p~ 5204 Bernard e S~OF /~a~ w-~"~~i~ P .dale: 5- - , P OBox 2980 A~ ~.~~~y ds issued: cos date: Roanoke, V A 2 -079~p ~~ ~~~ . (540} 772-20b8 40) 7 v~~ - e~Ntanbcr ~ ago e L ~ ryz ~ . . ?+ .~ ~w Check type of application filed (check all that apply) ^ Rezoning (XSpeciaT Use 0 Variance C7 Waiver ^ Administrative Appeal ^ Cnmp Plan (15.2-zz3zy Review Applicants nameladdress w/zip Mr . Mark Dunn Phone: Grant Avenue Development Wark: 3~ ~~55_~55,q ~-?Z 69 South Street Cell#: Fax No.: Owner`s name/address whip Mr . John .Lucas Phone if: Kroger Limited Partnership I Work: 540/563-3651 3631 Peters Creek Road Fax No.ir: fie![)/563-~FH2 Property Location ' Magisterial District: Vinton Challenger Avenue (Route 460) Community Planning area: Vinton Tax Map No.: Existing Zoning: C2 Size of parcel{s):Acres: 'I _ 1 ~ lwxistingLandUse: Commercial - Vaoant . %'' Proposed Zoning: C 2 Proposed Land Use: Fast Food Resturant D o es the parcel meet the minimum lot area, width, and frontage requirements of the requested district? ~ ; ±~ Q No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? es No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No ;~~ Vatyance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check ifenclosed. APPLICATION WILL NOT BE ACCEP'T'ED IF ANY OF THESE ITE ARE MISSING OR INCOMPLETE. MS R/S/VV/CP Y/AA t2/Sity/CP v/AA R/5/V1'/CP V/A.A X Consultation X 8 Ill" x 13"concept plan X Application Fee Application Metes end bounds description Proffers, if applienble ]usEit-icatian Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the proper[ or the owner s ag or contract purchaser end am acting with the latowledge and consent of the oH~ner. MKS CMG Owner's Signature JUSTIFICATION FOR REZON~TG, SPECIAL USE PERMIT WAIVER OR COMP PLAN ~sz-2232) REVIEW REQUESTS Applicant _ Grant Avenue Develo~tnent The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232} review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the heginning of the applicable zoning district classification in the Zoning Ordinance. The Roanoke County Zoning Ordinance for C2 Zoning designates this area for a variety of retail and service related uses. C2 Zoning allows restaurants with the drive-thru requiring a special use permit. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Conununity Plan. Roanoke County Comprehensive Plan designates this out parcel within a core land use area located along the Route 460 corridor. The core designation permits a variety of retail and commercial uses. A fast food restaurant with drive-thru conforms to these general guidelines and policies. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. This proposed restaurant will be located on an out parcel within the Kroger Shopping Center. The remaining (3) out parcels is anticipated to have restaurants, banks with drive-thru or other similar uses. Vehicular access to the out parcels will be internal from the shopping center. None will have access directly to Route 4b0. A traffic impact study was submitted and approved by VDOT. The results of the study were incorporated into the design of the shopping center. 3 ADJOINING PROPERTY OWNER LISTING Address of Subiect Property: Tax Map No: Present Zoning: Proposed Zoning: (lumer• ApplicantlContract Purchaser: Challenger Avenue (Route 460) 050.01-01-08.12-0000 C2 C2, with special use permit for drive-thru Kroger Limited Partnership I Mark Dunn Grant Avenue Development b9 South Street Auburn, NY 13021 ADJOINING PROPERTY OWNERS This list as follows are those property owners who own property beside, behind or across the street from the subject property noted above: COUNTY OF ROANOKE Off vial Tax Number 050.01-01-05.08-0000 3970 Challenger Avenue 050.01-01-05.11-0000 Challenger Avenue 050.01-01-05.12-0000 Challenger Avenue Owner's Name and Mailing Address Kroger Limited Partnership I 3631 Peters Creek Road Roanoke, Virginia 24038 Kroger Limited Partnership I 3631 Peters Creek Road Roanoke, Virginia 24038 Kroger Limited Partnership I 3631 Peters Creek Road Roanoke, Virginia 24038 LEGAL DESCRIPTION Address of Sub'ect Pro e Challenger Avenue (Route 460) Tax Map No: 050.01-01-05.12-0000 Present Zoning: C2 Proposed Zoning: C2, with special use permit for drive-thru Owner: Kroger Limited Partnership I A licant/Contract Purchaser: Mark Dunn Grant Avenue Development 69 South Street Auburn, NY 13021 OUT PARCEL 3 (Tax Map #050.01-01-05.12-0000} BEGINNING at a point in the southeasterly right of way line of Challenger Avenue (US Route 460}, said point being northwesterly corner of Out Parcel 3 and the northeasterly corner of Out Parcel 4; thence with said right of way line of Challenger Avenue the following two courses and distances: N55°20'51"E 160.83 ft to a point and N33°04'25"E 63.82 ft to a point corner to said Out Parcel 3 and Out Parcel 2; thence leaving said right of way line and with the dividing line between said Out Parcels 3 and 2 S49°59'24"E 217.79 ft to a point in the northwesterly line of land of Kroger Limited Partnership I, said point being a corner to said Out Parcels; thence with the dividing line between said Out Parcel 3 and said land of Kroger Limited Partnership I S40°00'36"W 218.45 ft to a point corner to said Out Parcel 3 and aforesaid Out Parcel 4; thence with the dividing line between said Parcel 3 and 4 N49°59'24"W 252.62 ft to the point of BEGINNING and containing 1.13 acres, more or less, together with all buildings and appurtenances thereto pertaining as shown on Boundary Survey for subdivision of 22.86 ac for Kroger Limited Partnership I prepared by L.M.W., P.C. dated September 5, 2007 ~ k L Community Development Planning & Zoning Division 2 POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County Transportation Engineering Manager, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process. (Note this /ist is not inc/usive and the County staff and I/DOT reserve the right to request a traffic study at any time, as deemed necessary.) High Traffic-Generating Land Uses: • Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units • Restaurant {with or without drive-through windows) • Gas station/Convenience store/Car wash • Retail shop/Shopping center • Offices {including: financial institutions, general, medical, etc.) • Regional public facilities • Educational/Recreational facilities • Religious assemblies • Hotel/Motel • Golf course Hospital/Nursing home/Clinic • Industrial site/Factory Day care center • Bank • Non-specific use requests Road Network Situations: Development adjacent to/with access onto/within 500-ft of intersection of a roadway classified as an arterial road {e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) • For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly • When required to evaluate access issues • Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.) Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/planned traffic signal{s) • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be benefcial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: April 19, 2005 < 11,~~. ~~~c / - l ~~ e~~~.~/" Name of Petition ~ ~ GG ZG ~C - ~ i; Petitioner's Signature P AN k F t ~- 9 _` a ~B3 ,-,~ .~ f Date CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Farther, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certi that all items required in the checklist above are complete. . 7~ , Signature of applicant Date 6 s 0 Y,, i :~ ~ ;~ .: Y; ?,: LOT ~ ll~ 8 Y:. ~~ 'r~ J' t8- r= ~ ~ +~ '• l - ~" ~ A-TA BULDPA3 EREV~) Y;L };~ . - ~~ v -. ~ .... .. . . . ... .. .., _~_ _ _..~ -_ _ ~~ ~ _ ~ ~. _ ARBY'S ,. ~-----~-~Q 51G N k~ ~~_ ~°'sy ~ -_ ~ ~~ 7 ~ 0 of ~~$~ ~2' of ,` LAYOUT #2 A-74-REV ROUTE 46A (CHALLENGER AVENUE) ROANC}KE, VIRGINIA GRANT AVENUE DEVELOPMENT OUl"LOT #3 JANUARY 22, 2008 SCALE, I "=40' PARKING SPACES = 49 ~••~ ~c~fp ~ ~w~ 1!'if}I7fIf1R 19•~()~II~ PM m,t .ms ~ ii.~,.,~o~.o, ..,.n,~a.,.,...n ,.e .dam ~~~ 4'L/E'065 '.nv, gyysru,su3 dINIJ2ilA'3710Nb02i "`° a°°°' ~~ ~° 1Mp1191[ Nywp SL90'44E'04S ~4tl db'W NOllb'OOl 2i3J02i71 .l'dM31dJ ~l3ll'd/1 ~ ~~ we,odMw,.,~„n, S,J.92id 03SOd02id ""° ","'° .L94L ~ d [,(, ~ -~ aMnw.vly cot `,\ \ \ ~` \ \ ~\` \ ~ ~ ~ i "~ r ~' ~Ars ~ i ~ /~ / ~~ // ~'~ ''' ~~f /'" r ~-- ~ /~/ I ~(/ i , i ~ o o r; o ,~ -c-,o~'O~ .~ ,~~~~ y - ~: 1,I a LL1 O 0 X ~~ •~ +~ ~ V a ' o tiR N i ~ U 1 11 111 1110 1 11 11 1 111 11 i i 0 r ~~ ~~ n , , ~ ~ J n1 11 11 111 1 110 11 (I ll li lfl ~ ~ + ~ ' I ;+ ~ I /J h'~ , ~- ~ '~ ~ if ~ `, J V Q N ~ ~1/yL~ r` ~ ~ ~ ~ ! ri r O r li I' r; z rr Q r- o r c*r W Cn Q r i W ~ }a r, 'i ~ ~ o m ; a ,; r ° a ; I~~ o a W ;, ~--- N ----•W-- I -~ 11 I N ~ I I~ I~ J ~ Q 11 II; Q ~ a II I ' ~ r ~ + , 4~ o ' I~ I~ I •~- V, I. - ~--I r I I. ~ J ' LL] U I ~ U Q I I` , ~ ~ , Q N 1 I i i I Y ~ l I I ~ .rs ~ ,~ ----a `, j,Jl e SdOHS ,~'Y ~~ I'Ij~ ~_ ,~''~I-~ ~- ~" V ~~1 ~ ' ~~ ~ ~w If ~~ ~x y ~ /~ -+H-! ~' f ~ ~, ~ ~~ `~~T~'~ g ,~~~ ',~ ~ f ~ ~U `.~.~ / tl ~~ ~ S ;1 ~~_ ~ ,` -l~`l\ ~, ~, It ~~~ ~` % a' ~'~, L l 'LS~ ~.i~.., ~' Q c0 'a, -- r r r r r r r i ~ 36.54' X1.8 5' o ~O. 0 0 ~ ~ 1.85' 2.67' 0 ~ PROPOSED BLDG. 3004 S. F. ~ 5.25' ~ 5.25 N O O ~ N 8.44'~N `;~ 8.44' 11.83 102 Albemarle Ave Deslgnatl ey RCW L M W p,~, Roanoke, V24On13 D~awnOy ~Hw PROPOSED ARBY'S RESTAURANT www.lmwpc.com ~ommiss;nn~o. 3, SSA VALLEY GATEWAY KROGER En ~neerin ph: 540.345.0676 Drawing 3x87 Arg iteciur0 fax: 540.342,4456 Da,e ~,„o,oe ROANOKE, VIRGINIA Surveying Landscape Design Imweng@Imw_roacoxmaiLCOm Scale T"=10' ~t~$s SN ~ _ ~ a~ °~ m ~ S ~~~~ ~ 'a 3 W~~LL~ 05~z ~~'~~ ~~ J~ S Z _N'e~,°.m' ~i ~ m 61I o ~~ J ~ b W N~ m ~ ~ ~lg®~. ~ ~ °C° ~ owe e~~'~_~ae a ~ Y/ ~ aea~ I ~gsB9~° ~ s s~ ~~jiy `e ~ ~ ~ a a3? n 4 7 J CS~75 // i ,I~ \ ~, __ 4 - ~a ~ -.- _ Eo y_ ,o~a mLnap ' ~ :', n~4 ~ L 5~7~ Q +-aL S ~_ R - 'Z• •45M ~}tl~ ~ h Y ~ LV m~ 3~: of ~ ~- r w v~ : ~ °s~ o e ` E ` G ' ~ t- ~~a4 _ y _ mil it-__ _ A ~ - _ ~~ (I ` ~ _ ~ r ti ,I m ~_-J. I ~ ~- ~.. G N~ ~bb~_ ^y M ~,, a ti~ bx": 3sF" ~ ~ Servo -T-~ ~. -- ~~~~ 7 ~ w 1 -.--~ -~ z z 0 rn a ~ ~ 3 4 o` a. -_ W J /~ ~ z v, -' u -- \ ~ ~---~---'~1- o - -~ ~ s , d o ~, } 1 a.. ~a m b ~~ b - - ~~ a ~` 4 . ;~~. o ~ .a • W ~ ~ W ~ = y - - -= ~ o cn x _ ~ o O y _ - ~ o b ~ ~ c~ F ~ ~ i1 4 V1 V-'1 G 5 v N a T ~ +~ _ ~ ~ a--~ ~ p L ~ U O m ~ ~ o ~ O a ~ m v m x ~YT' 1 i ~. s , ~;` ~~ ~c~ .~ . Roanoke County Department of Community Development N Applicants Name: Mark Dunn Existing Zoning: C2 Proposed Zoning.' C2 Tax Map Number.' 050.01-01-05.12 Magisterial District: Vinton Area: 1.13 Acres 5 March, 2008 Scale: 1"= 200' v~ NO 2 ~~ Site \ ~w ~P Zoning ~~'~ ~~ ev _ AG3 G~ _ EP / ® AG1 AR - AV C~ VALLEY GATEWAY BLVD E~ Cz Z -a Gt. C2CVOD ~ ~~ - 12 ~ PCO PRD _ PTO R1 R2 R3 R4 N Applicants Name: Mark Dunn Roanoke County Existing Zoning. C2 Department of Proposed Zoning: C2 Tax Map Number. 050.01-01-05.12 Community Development Magisterial District: Vinton Area: 1.13 Acres 5 March, 2008 Scale: 1" = 200' Site Requirement Snapshot Current Site Zoning: Proposed Site Zoning: Pro osed Use: Building Height Required: Building Height Proposed: Total number of parking spaces required Total number of parking spaces proposed: Required number of handicap parking spaces: Actual number of handicap parkinq_spaces: Required Stacking spaces: Proposed Stacking spaces: C2 C2 Drive-in and fast food restaurant (Arby's) !n all locations the height is unlimited unless otherwise specified in the ordinance None proposed ~ space per 4 seats, plus 1 space per 4 employees on major shift, plus required stacking space 49 2 2 6 6 Required Buffer Type: No buffer required, all adjacent properties are zoned C2. Required Crown Coverage %: Proposed Crown Coverage: 35% None proposed 4 SEC. 30-54. C-2 GENERAL COMMERCIAL DISTRICT. Sec. 30-54-1. Purpose. (A) The purpose of this district is to provide locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county. This district is intended for general application throughout the county. General Commercial Districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this district are generally consistent with the recommendations set forth in the Transition and Core land use categories of the Comprehensive Development Plan. Site development regulations are designed to ensure compatibility with adjoining land uses. Sec. 30-54-2. Permitted Uses. (A} The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk ('`) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Residential Uses Accessory Apartment Home Beauty/Barber Salon Home Occupation, Type I Multi-Family Dwelling Two-Family Dwelling 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center Educational Facilities, College/University Educational Facilities, Primary/Secondary Family Day Care Home Guidance Services Park and Ride Facility Post Office Public Assembly Public Parks and Recreational Areas Safety Services '' Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office Laboratories 4. Commercial Uses Agricultural Services Antique Shops Automobile Dealership, New 5 Automobile Repair Services, Minor Automobile Rental/Leasing Automobile Parts/Supply, Retail Bed and Breakfast Boarding House Business Support Services Business or Trade Schools Commercial Indoor Entertainment Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communications Services Construction Sales and Services Consumer Repair Services Funeral Services Garden Center Gasoline Station Hospital Hotel/Motel/Motor Lodge Kennel, Commercial Pawn Shop Personal Improvement Services Personal Services Restaurant, General Restaurant, Family Retail Sales Studio, Fine Arts Veterinary Hospital/Clinic 5. Industrial Uses Recycling Centers and Stations 6. Miscellaneous Uses Amateur Radio Tower Parking Facility (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An as#erisk (*) indicates additional, modified or more stringent standards are fisted in Article IV, Use and Design Standards, for those specific uses. 1. Civic Uses Adult Care Residences Halfway House Life Care Facility Nursing Home Religious Assembly Utility Services, Major 2. Commercial Uses Automobile Dealership, Used Automobile Repair Services, Major '~ Car Wash Commercial Indoor Amusement Convenience Store Dance Hall 6 Equipment Sales and Rental Manufactured Home Sales Mini-warehouse Outpatient Mental Health and Substance Abuse Center Recreational Vehicle Sales and Service Restaurant, Drive-in and Fast Food Surplus Safes Truck Stop '~ 3. Industrial Uses Custom Manufacturing Landfill, Rubble Transportation Terminal 4. Miscellaneous Uses Broadcasting Tower Outdoor Gatherings (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03) Sec. 30-54-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requiremenfs. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind the front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. 1. Height (imitations: a. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: actual height of principal structure. (D) Maximum coverage. 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93) 7 Design Standards Sec. 30-85-24. Restaurant, Drive-In or Fast Food. (A) General standards: 1. All drive-through windows shall comply with the standards for drive-through facilities contained in Section 30-91-10. 2. A special use permit shall not be required far any fast food restaurant that is located within a shopping center (excluding outparcels) and which does not propose drive-in or curb service. 8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2008 ORDINANCE GRANTING A SPECIAL USE PERMIT TO OPERATE A DRIVE-IN AND FAST FOOD RESTAURANT ON 1.13 ACRES LOCATED ON CHALLENGER AVENUE AT VALLEY GATEWAY PARK (TAX MAP NO, 50.01-1-5.12) VINTON MAGISTERIAL DISTRICT, UPON THE PETITION OF GRANT AVENUE DEVELOPMENT WHEREAS, Grant Avenue Development has filed a petition for a special use permit to operate adrive-in and fast food restaurant to be located on Challenger Avenue at Valley Gateway Park (Tax Map No. 50.01-1-5.12) in the Vinton Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 6, 2008; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 22, 2008; the second reading and public hearing on this matter was held on May 27, 2008. IVOW, -THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a specia! use permit to Grant Avenue Development to operate adrive-in and fast food restaurant to be located on Challenger Avenue at Valley Gateway Park in the Vinton Magisterial District is substantially in accord with the adapted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: (1) A monument-style sign shall be constructed measuring no greater than 10 feet tall and 7 feet wide. The sign shall be illuminated by ground lighting with shielded (amps only. "the sign face shall be surrounded by brick to match the building. No moveable letters or changeable copy shall be permitted. (2) "the sides and rear of the dumpster enclosure shall be brick construction to match the building facade. (3) The dumpster enclosure shall be screened by tree and shrub plantings, additional trees shall be planted in the parking lot, a perimeter planting bed shall be designed in front of the parking spaces facing Challenger Avenue. 2. "that this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 2 ~-3 PE'I'I'fIONER: Quarles Petroleum, Inc. CASE NUMBER: 11-512008 Board of Supervisors Consent 15t Reading Date: April 22, 2008 Planning Commission Hearing Date: May 6, 2008 Board of Supervisors Hearing & 2"d Reading Date: May 27, 2008 A. REQUEST To rezone 1.0 acre from I-2, High Intensity Industrial District, to C-2, General Commercial District, for the purpose of constructing an unmanned gasoline station located at 3327 Shawnee Drive B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. Patriarca presented the petition for the county staff, with representatives from both Quarles and their legal representation present to answer questions from the commission. The planning commission inquired about the proposed rain garden, facility maintenance and monitoring, signage, the number of customers, and the environmental impacts the station may have on the surrounding area. D. CONDITIONS 1. The subject property will be utilized solely as a gasaline station. 2. Any freestanding sign on the property shall not exceed fifteen (15) feet in height with a minimum setback of fifteen (15) feet. 3. The maximum height of any structure shall not exceed forty-five (45) feet in height. E. COMMISSION ACTION Ms. Hooker made a motion to recommend approval of the petition with the three proffered conditions. The motion passed 5-0. F. DISSENT"ING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission s ___ _, - - - -. __ - - - ~ - _ _. ._ _._. - - ~_- .~ _, .~ STAFF REP4RT~ Petitioner: Quarles Petroleum, Inc. Request: Rezone 1 acre from I-2, High Intensity Industrial District, to C-2, General Commercial District, in order to construct an unmanned gasoline station Location: 3327 Shawnee Drive Magisterial District: Catawba Proffered Conditions: Pending submission by petitioner EXECUTIVE SUMMARY: Quarles Petroleum, Inc. is requesting to rezone 1 acre from I-2, High Intensity Industrial District, to C-2, General Commercial District, in order to construct an unmanned gasoline station, This station will not be for use by the general public and only serve the trucking fleets of its corporate clients. The C-2, General Commercial District, provides locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county, General Commercial Districts are mos# appropriately found along major arterial thoroughfares which serve large segments of the county's population. Land uses permitted in this district are generally consistent with the recommendations set forth in the Transition and Core land use categories of the Comprehensive Development Plan. The Roanoke County Comprehensive Plan designates this site as Transition and is immediately adjacent to parcels designated as Principal Industrial, The Transition land use area encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are mare suitable for office, institutional and small-scale, coordinated retail uses, The proposed rezoning petition does not strictly conform to the Transition future land use designation as an unmanned gasoline station can be classified as "highway oriented." However, its location affords relatively access for truckers to utilize off West Main Street that serve the exis#ing industrial operations within the vicinity. There have been various conversations regarding proffered conditions for this development. At the time this report was written, no proffered conditions have been officially submitted in writing and signed by the owner. If the Planning Commission chooses to recommend approval of this petition, staff would suggest the following proffered condition issues be addressed: 1. The subject property will be utilized solely as a gasoline station. 2. Any freestanding sign on the property shall not exceed fifteen (15) feet in height with a minimum setback of fifteen (15) feet. 3. The maximum height of any structure shall not exceed forty-five (45) feet in height. 1. APPLICABLE REGULATIONS A gasoline sfafion is defined in Section 30-29-5 as any place of business with fuel pumps and underground storage tanks which provides fuels and oil far motor vehicles. Current zoning is regulated by Sec, 30-62, I-2, High Intensity Industrial District. (I.2 High Intensity Industrial District Regulations attached} Proposed development would be regulated by Sec. 30-54, C-2, General Commercial District Regulations. (C-2 District Regulations Attached} Proposed development would be regulated by Sec. 30-85-16, Use & Design Standards for Gasoline Stations. (Section 30.85-16 Attached} Site development review is required. VDOT approval required, 2. ANALYSIS OF EXISTING CONDITIONS Background -Currently the property is the location of an existing, outdoor storage yard once associated with Salem Ready Mix Concrete, Inc. The property itself was originally subdivided off the adjacent I-2 zoned parcel in 1986. Current plans, as proposed, call far the removal of all the existing items on-site and the construction of an unmanned gasoline station. This will serve as a replacement facility for the exis#ing Quarles unmanned gas station located on West Main Street, half a mile to the east of the proposed location. The proposed canopy and pump layout will be similar in design to the proposed facility. Topography/Vegetation -The site proposed for the unmanned gasoline station is generally flat without any significant grade. The adjoining property to the north slopes and features a wooded area between the site and the existing business along West Main Street. Surrounding Neighborhood - To the north is the G&G Car Mart constructed in 1987 and is zoned C-2C. The remainder of the property is surrounded by a single I-2 zoned parcel which is currently vacant. Immediately across Shawnee Drive to the east, the parcels are zoned 1-2, with the majority of the property being owned by VDOT. Additional parcels to the south of the proposed site include a FedEx distribution center, currently zoned I-2, as well as the Norfolk-Southern railroad right-of-way. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site LayoutlArchitecture -The proposed structure will be a 1,858 square foot canopy, serving four fuel pumps, No additional structures are proposed on the site, Access will be directly from Shawnee Drive on the eastern side of the property. The proposed development will also include a raingarden to serve as the method for stormwater quality on-site. This is the firsf raingarden proposed far construction within Roanoke County as a means to address water quality for stormwater runoff on-site. Due to the location of the development between both C-2C and !-2 zoned parcels, additional screening will not be required per the Roanoke County Zoning Ordinance. The petitioner has also noted that al! exterior lights shall be designed, arranged and located so as not to direct glare on adjacent residential properties or right-af-ways and has also acknowledged that the maximum lighting density at adjoining residential properties or right-of-ways shall not exceed 0.5 foot candies, Per Section 30-93-13(E}1, based on its164 feet of street frontage, 247 total square feet of signage is allowed for the property. The total height allowed is defined in Section 30-93-13(E}4.Optionone allows for a 10' sign with a 10' setback, and option two allows fora 25' sign with a 15' setback. The applicant has submitted a proffer regarding signage stating "Any freestanding sign on the property shall not exceed fifteen (15) feet in height with a minimum setback of fifteen (15) feet." AccesslTraffic Circulation - The si#e will be accessed directly off Shawnee Drive. In a letter from VDOT dated April 11, 2008, regarding this rezoning, it was noted that although the proposed use will increase traffic generated from the site, but based on the information provided in the application packet, it will not be enough to warrant a Traffic Impact Analysis. VDOT also noted that the Minimum Standards of Entrances fo State Highways should be adhered to when applicable due to this being a commercial entrance. Although sight distances have not been field verified, there does appear to have adequate sight distance in each direction. Additionally, VDOT may require a left and right turn warrant analysis during the site plan review stage in addition to the acquisition pf a land use permit if any work will occur within the right-of-way. Each pump will require 3 stacking spaces per Section 30-91-106}4 for a total of 12 spaces, Since the proposed station will be unmanned, no additional parking spaces will be required other than the 12 stacking spaces. Fire & RescuelUtilities -The proposed use will result in additional impacts for fire and rescue with regards #o inspections and permitting. If there was to be an incident on-site, it would possibly be Haz-Mat in nature and require additional responders, Fire and rescue also asks that access to the site by fire rescue vehicles and water for fire protection be considered, Public water and sanitary sewer are available to the site. Economic Development -The Roanoke Department of Economic Development offers no objections to the proposed rezoning assuming the development conforms to the Community Plan and is compatible with the surrounding land use. Community Meetings - Due to the location of the property in an industrial area without residential areas, a community meeting was not held. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The Roanoke County Comprehensive Plan designates this site as Transition and is immediately adjacent to parcels designated as Principal Industrial. The Transition land use area is an area that encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail uses. The proposed rezoning petition does not strictly conform to the Transition future land use desjgnation as an unmanned gasoline station can be classified as "highway oriented." However, its location affords relatively access for truckers to utilize off West Main Street that serve the existing industrial operation within the vicinity. 5. STAFF CONCLUSIONS Quarles Petroleum, Inc. is requesting to rezone 1 acre from I-2, High intensity Industrial District, to C-2, General Commercial District, in order to construct an unmanned gasoline station, This station will not be for use by the general public and only serve the trucking fleets of its corporate clients. The C-2, General Commercial District, provides locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county, With the proposed site being located just off a primary arterial in addition to being bounded to one 3 side by parcels with existing C-2 zoning, the proposed use at this location will fit within the definition of the C-2 district. Although not strictly conforming to the Transition future land use, the proposed location affords relatively access for truckers to utilize off West Main Street that serve the existing industrial operation within the vicinity. Additionally the Transition use states they generally serve as developed buffers between highways and nearby or adjacenf lower intensity development. With both a FedEx center as well as the Norfolk- Southern right-of-way being located to the south and an automobile dealership located to the north, the need for this to serve as a buffer between lower intensity developments is unnecessary, There have been various conversations regarding proffered conditions for this development. At the time this report was written, no proffered conditions have been officially submitted in writing and signed by the owner. If the Planning Commission chooses to recommend approval of this petition, staff would suggest the following proffered condition issues be addressed; 1. The subject property will be utilized solely as a gasoline station. 2. Any freestanding sign on the property shall not exceed fifteen (15) feet in height with a minimum setback of fifteen (15) feet. 3. The maximum height of any structure shall not exceed forty-five (45) feet in height. CASE NUMBER: 11-0512008 PREPARED BY: Chris Patriarca HEARING DATES: PC: 05106!2008 BOS: 05/27/2008 ATTACFIMENTS: Application Site Requirement Snapshot Proposed signage and canopy Photographs Aerial Map Land Use Map Zoning Map C-2, General Commercial District Standards I-2, High Intensity Industrial District Standards Use & Design Standards for Gasoline Stations 4 GLENN FELDMANN DARBY GOODLATTE 2tp Ist Street S.W. Suite zoo Post Office Box 2887 Roanoke, Virginia 24003 540 224.8000 Fax 540.224.8050 gfdg~gfdg.com '~~'IARYELLEN F. GOODLATTE Direct Dial (544) 224-8018 E-mail mgoodlatte@gfdg.com HAND DELIVERED March 7, 2008 Mr. John Murphy Zoning Adnunistrator Roanoke County Planning & Zoning 5204 Bernard Drive Roanoke, Virginia 24018-0798 Re: Rezoning Application: Quarles Petroleum, Inc. Roanoke County Tax Map No.: 055.02-02-13.01-0000 Physical Property Location: 3327 Shawnee Drive, Salem, VA Acreage: 1.0 acre Dear John: On behalf of Quarles Petroleum, Inc., we enclose for filing the following: 1. Rezoning Application; 2. Copy of the concept plan; 3. Concept plan checklist; 4. Copy of the deed into Paul L. Pauley and Perry L. Smith which contains the description of the subject property; 5. Western Virginia Water Authority Water / Sewer Availability Application; 6. List of adjoining property owners; and 7. A check in the amount of $977.00 representing the application filing fee. GLENN FELDMANN ~'• John Murphy DARBY~~'~~' March 7, 2008 GOODLATTE Page 2 Based on the traffic information submitted by Lumsden Associates and after review by Teresa Becher, you have advised that this rezoning request will not require a traffic impact analysis based on projected trip generation. Because the concept plan provides for a water quality rain garden, I am enclosing a Technical Guide issued by the Virginia Department of Forestry providing more information about that landscape tool. As you know, there is a common misunderstanding that a rain garden is a store water detention device. A rain garden, by itself, will not detain the increase in storm water runoff. Its purpose is to improve the uali of the storm water. The rain garden forms a "bio-retention area" by collecting water runoff and storing it, pemlitting it to be f ltered and slowly absorbed by the soil. The bio-retention concept is based on the hydraulic function of forest habitat in which the forest produces a spongy layer that soaks up water and allows it to slowly penetrate the soil layer. A nutrient removal or "filtering" process takes place as the water comes in contact with the soil and the roots of the trees, shrubs and vegetation. This process accounts for the improved water quality. Lumsden Associates, the project engineers, have done some preliminary stone water calculations and believe that they will be able to request a waiver for the storm water management requirements (less than 0.5 cfs increase in post-development runoff). If a waiver cannot be obtained, a small storm water management pond will be included in the rain garden. Please let me know what additional information we can provide you as the County reviews this request. Very truly yours, u Maryellen F. Goodlatte MFG:1nh:6457000 Enclosures c: Quarles Petroleum, Inc. (w/enc.) Lumsden Associates (w/enc.) Mr. Steve Mullins (w/enc.) r ,~, '; County of Roamoke ~ For Staff Use On! -- ~ ~- ' Comm DevelopmeII otg Plann' & 7 Date received: Received by: r .n -, ~ ~ Q ~ ~ ~, ~~ ~ FpAA 5204 a ~~ ~ Application feo: ~ ~ ~ t~- P~.. 3 `l 1 c~~d ~~ a ~ ~~ ~ ~ ~ U O,c P ~ BO f Roanoke, 40798 R3aca,ds issued: BOSdate: (544) 772-2 55 ceseNumber I -- 5 aQa a ~ ~~'Sn.F,'r,: Y A ~` '8 ,1 ~ r ~ 5 Sf ~] : t ~~ ~xr ts. 17 ~;, ~Fti .;~s' ~l~x v~, _~ ~. ,may ~ ~., ~~~ ~ f ;G~ 9L'~3°~°!'i <~ °s~ ~ ~' y Check type of application Sled (check all that apply) I$Rezon[ng ^ Special Use ^ Variance ^ Waiver ^ Administrative Appea! ^ Comp Plan (15.2-2230 Review Applicantsname/addressw/zip Phone: (540) 36~-4863 Quarles Petrol.ettnt, Inc. Work: x.701 Fall Hill Aventte~ Ste. 300 veil#: Fredericksbur VA 22401 Faz No.: 540 371-9613 Owner's nameladdress w/zip Phone #: (540) 375-0900 Paul L: Paisley and Perry L. Smith Work: 2222 Ellison Avenue Fax No. #: Salem VA 24153 Property Location Magisterial District: G~taWba 3327 Sh D i awnee ve ... r Salem, VA 24153 _ Community planning area: Glenvar Tax Map No.: 055.02-02-13.01-.0000 13xisting zoning: I-Z Size of parcel(s): Acres: 1.0 13xisting Land Use: Vacant Proposed Zoning: C-2 , Proposed LandUse: ~ Unmanned gasoline station • Does the parcel meet tha minimum lot area, width, and frontage requirements of the requested district? Yea X No IF NO, A' VARIANCE IS REQUIItED FIRST. DOea the parcel meet the minimum critoria for the requested Use Type? Yes X - No IF NO, A VARIANCE IS REQUIRIJD k'IRST - ~ • If rezoning request, are conditions being proffered with this request? Yes No X L~. Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to ~T . Appeal of Interpre#atioq of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Ia the application~complete7 Please check if enclosed. APPLICATION WQ.L NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE, RlSIW/CP Y/AA Consultation Application Iusti$cation Ihereby certify that Ism either of the owner. R/S/W/CP V/AA B 1/2" x l1" conceptplan Application fee Metes and bounds description Proffers, if applicable Water and sower application ~ ~ Adjoiningpmperty owners tyortheo sagentorcontractpurcha~randamactingwiththelmowledgeandconsent pwner's Signature Owner's Signature 2 .IIJSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (rs.z-2z32) REVIEW REQUESTS Applicant tarles Petroleiun Inc. The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. See attached sheet. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. See attached sheet. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. See attached sheet. JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN REVIEW REQUESTS Applicant Quarles Petroleum, Inc. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Quarles Petroleum is proposing to construct an unmanned fueling station to serve its corporate clients. No retail sales are proposed for this site. The proposed unmanned fueling station will further the Roanoke County Ordinance for C-2 General Commercial District by being located along a major arterial thoroughfare which will allow it to serve a large area of the county. A gasoline station is a permitted by right use in the C-2 district. The proposed unmanned fueling station will have a much lower traffic impact than a gasoline station that serves the public and provides retail sales. Refer to the attached spreadsheet for traffic information obtained from the existing Quarles unmanned fueling station located at 2319 West Main Street, Salem, Virginia. Please explain liow the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Key Resources: The Comprehensive Plan encourages the full development of the Route 11/460 commercial corridor as a resource for the community. This fueling station located near the intersection of Route 11/460 and Shawnee Drive will safely, efficiently and economically support commercial and industrial users in and along this corridor. Natural Resources: Due to the small footprint of the development, views of the mountains should not be affected. A rain garden will be constructed to control the water quality of runoff produced by the impervious areas. An oiUwater separator will be installed to pxotect the fueling areas in the event of a fuel spill. Land Use: The proposed unmanned fueling station adjoins existing commercial and industrial properties. The construction of this project will allow those businesses and others to have convenient access to a fueling station without needing to travel into more congested areas for fuel. Public Facilities: The proposed site will be located on Shawnee Drive and will have access to Route 11/460. Improvements to Route 11/460 are scheduled to begin in mid 2009. According to VDOT, the improvements will not affect the subject property. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The subject property is currently zoned I-2 Heavy Industrial. A gasoline station is not a pemutted use in the I-2 district therefore it is necessary to request that the property be down zoned to C-2 General Commercial. Quarles unmanned fueling station serves both industrial and commercial clients making this an ideal location. Impact in the change in zoning should be minimal. Permitted uses in the I-2 district are more intensive that the proposed unmanned fueling station. Impact on the adjoining properties along Route 11/460 and across Shawnee Drive shall be minimal as they are currently zoned C-2. Impact on public services should be minimal as the proposed site will only require a residential water connection, no sanitary sewer service, and no residential services. From:Lumsden Associates, P. C. 54D 774 4411 02}26 "'~D$ 16.38 #094 P. 01D}D11 . C ~ ~ ~ ~ I ~ I ~ ' ~ I r kr ~ r ~ ~~ ~ ` r~ m ~ W a~ ~C ~ ~ 7 ~ ~ ~ .~w i N s N 1 ~1 ~ 7, { 1 Tf 6 4 ~ ~ ~ - ! k ~~. R7 ~ ~ ~ ~ N C ..._1 N ` ~~ I 3 ~ ~ N ~ ...~ ~ ..... .r: ` 1 ~f 4 'a N ~ ~ ~ m p i f ! 1 I r ~ I l ~ N v o C ~ r 1 r I ~ ' ~ I N r ^ n .- ~ h ~ € I k - I - a {~ ~ r~ ~ ~ ~ ~ N ~ r r r r ~ ~ I ~ r r. r ~ ~ ~ I ~ ~ O _ ~Y r 47 N e- .r r r~ _ N. 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I l ~ II i. ~ ~ NN I I ~ ~~~E I i~o i ~~ \ _ i J' S / ~~__~ ~~g~~ VIII ~~~~~~ c~~ ~~ .^ ~ ~~~ ~ ~~ ~~~\ V=~ ~ III ~' S ~I ~' I ~ ~ r ---' ~ ,' ~ ~ §s 1 .,,,rya 1 g ~~J~ O~ -°-°-°-°- -^ -°-° s is= oft w ° iss~ ,ti ~ II'1 I~ I ~ ~s ~,I ., ,,. . ~ i _ ~~ a -------------------------- ~~______ ~ ~, ~ ~ w- _ e" g_~ ( k _ ,~ ~ / :I ~~ % ~t __ I ~ o ~n ,_ ~~ i I~ ~_ -NI, ~ ~ ~~~~ =' ~ ~ ------ - I 1 _~_--~~; I ~ `~ ~ ~ ~ ~, e~ ~~r-------- I;11 ~ , !~ ~~~~~I ~ ~~ ~ ~ ~ I~ ~"~ ~~ l ~ ~ ' I I r _~ r-i I / I I I I II I ~q I ~~ ~- :i __ 1--- ~~ a -~ I ~ II~'~; --~ ~-- ~~~€~ I ~ . I"ea ~ I / I - a a ~,~ M19 F, P ~ $ ~ __ ~,~. ug~ ~ $~ ~~ ~~~ ~ ~~~~ dap ~ _~.__.-~~r~f~'y - --- - LJ-,~~^~''`~`~J`JJ`_J= ~~~~~'~ ,~~ ~~ Ind ~ Asa ~~€~h _ __T _ I _ -_~- ~ -~~ a~=~~ ~, e~°... - - -- ---ter ---- -- -- --- - A concept plan of the proposed project must be subnvtted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential ]and use or design issues arising from the request In such cases involving rezonings, the applicantmay proffer conditions to limit the future use and development ofthe property and by so doing, correct any deficiencies that maynot be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance ofa building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan maybe altered to the extent permitted by the zoning district and other regula#ions. A concept plan is required with all rezoning, special use getmit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staffmay exempt some of the items or suggest the addition of extra items, buf the following are considered minimum: , ALL APPLICANTS X a. Applicant name and name of development X b. Date, scale and north arrow _X c. Lot size in acres or square feetjand dimensions X d. Location, names of owners and Roanoke County tax map numbers of adjoining properties X e. Physical features such as ground cover, natural watercourses, floodplain, etc. X_ f. The zoning and land use of all adjacent properties X g. A(1 property lines and easements X h. All buildings, existing and proposed, and dimensions, floor area and heights X i. Location, widths and names of all existing or platted streets or other public ways within or adj acent to the development X_ j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS _ X k. Existing utilities (water, sewer, storm drains} and connections at the site X 1. Any driveways, entrances/exits, curb openings and crossovers X m. Topography map in a suitable scale and contour intervals X n. Approximate street grades and site distances at intersections X o. Locations of all adjacent fire hydrants 3~ p. Any proffered conditions at the site and how they are addressed )~c'l q. If project is to be phased, please show phase schedule I certify that aU items required in the checklist above are complete. QIIARLES PETROLECTM, TNC. BY : ts~il~~~%~~~~i v`"v7`~ ~ t~~~ 9 ! (C~t`~ ~ f~ Signature of ~plicant its: Authorized went ~~~~~~ Date 6 From:LumsdaR Associates, P. O. 540 774 4411 02~2T• ~D8 14:39 #td96 P.003100~ :~~Y:K~'! :..:r.-.,.~.....y-....iwnr.~w...e..w.+.,rw~raHewr+.~uo~nura.uur..Twma.K.r.+ner.J-wns.::vwr..-..ai.-w.vrro+w.w+-.«~u~...•a..n•.w ti+.......ne.»~u,.a..w-~.„_ liaitad - ~ K i j 9 2~ a 4 4~ 6~ - L. ,s. 9uechens. Inc. .box 349 ' '- 6tuartr Virginia Z41i1 980 exuL ~. ~i-uL~Y p`~ PRRRY ~. $}lilN pal tRON~ DEED L. 6, BDlCJIRKB, I~ICORPORILlBD. A Virgini^ Corporation - TNxB DR11D, Made thi^ 17th day o! October, 19911, by and betreea L. z.. !tUlCREYH~ IECflRPO~D, a Virginia Cor~~itioa, herein oalied the Graator, utd P1lIIL AULBY and PSRR! I4Ii, a^ tenants in cossoa, herein oalied the Grsntees, providese ' ~ !HA! ~ for !SR DOLL11R8 {$36~.fA~ aad other valuable • coasiderationa, th• seceipt ot~rhiah i~ hereby aokaoriadged, the Greater hereby bargains, sei,le, greats and conveys rich coveaaats ' - o! GeAaral ~ 1larranty of litla. unto tirantsas, PJ1DL C. P11UZ,lIY aad BI{RRX R. 9lillll, is equal shares a^ tenaot• ia. aoisnon. ail o! that ' asrtaia lot, tract or parcel: of land, together yith the •,- improvesents tb*reoa and the apportenances~tbereuaLo beloaginq, ' lying and beiaq in the Couaty o~ Roanoke, Virginia, eontaiainq i.e0 • acre;~ca the rest side ai SbaWnee,Drive and being "Rar.laaet ~!-i' .. as shesrn oa• a plat of survey ^ade for Josspb C. lhosaa and L6xis .P. ' !hence, boiaq a redivisioa of !neat 6, [ort LeNis industrial Bark, and beinq•in sii respects the aafre property conveyed to Graator by deed o! 8alei Ready Kilt Copcrata, taa.r dated Karah 21.:1986, and recorded fel the Cierk'a_ Otiiae o! tlfe County o! Roanoke ia~ Deed 8aok 1239, at page 90757. ' vhe Grantox further covenaats xhat ~it Aaar tb• right to caavey -', the above .lands to the Grantaesj that 'it has done no.aat to ~~ encu*ber.the ^eas~ that the said Grantees shah have quiet possession of said leads, tree troi all'aaouabranoes~ aad that it rill esorute such tnrtber assuranoe o! title to the saaa as shall be requisite. IIIl~iL89 the loiloriaq signature and seal. L. B. E[IIlCNEEB. IECORPOAII'1!D ssidant i From:Lumsden AsSOC~a~es, P. C. 54Q 774 441) fl~127 "-GCB 14:4 #~96 P, QQA~OD7 '^~^~T~•~ ,.+..6~kun.a•v•..-w.r.~W a .. ~. ~v+.w~~-..ri M.. VJ •4 s..C{+V.. ~;tri1(.x.~v. ~w.+.~w..glrMYa~'iJ.V~a'MIIJ'+++,Yti4N~a.crVr.yy~}Y: Rf+'l.V'JVVn,M~•!y~rv••Y V4Y f/n. y. ....•q~ ~K 1332 P6- 4~0~~ STAlE Q! v=~ara=A. coax:v ar ~AratcK, to-rie~ - I, th. ~nndarsidned, a flatary Pu61ic in and !or the iuz~iadiCtion alorasaid, 'do hexaby aartily. tAat L. ~. Ai~SCNlYB, ", !resident of L. 1!. fintchana, xncorporatad vAosa ease is signed to the loregoin$ deed, baasinv date on the 17Ch day o! Oatabas, i99s, has acknowledged' the saga balore as !.n ey jttrisdioti'on ato~a~l~i'~!':~~•.., . ,. Gfvep under sy ,head this ~~ day a! Ogtobar, 199~,~~ ~~~~ ~,~• ' ~ ataxy ublia ~ ' Hy eoooissiae azpires~ ~ ~ f-9~ .. ~~ ' far tbs .. ~atate 4a<x ...10391 ~ 3 ~•?~. C~ eiask's olfiao of tlay C1te~1iC Dort: dv~ o!. . k~,. VII,. , Covet! ,~dx. (2131 S 1ltyaia',~nslx-iMaE Mw Sran~isx .loo (21Zf 5 --.~-~~ ~ aith the osrtittrata o! aoksiou3tdRw~-t CLes1c' a i's~ 130i ~ 5 ~ :.::'te~tldr (i~5~ 4~ t.arsRCo n.xed, z:'~x-`~~ a~ sd aC ~ VSLP .. • ~ o'elc:ts- Csx~e i~ ~ . s{t 9I11os sa>, tQ311 4 ~~+" .sea. 58.1->tQZ a Sti.1~807 .o! t!-r Coda baw tsKn P~~ Ca Srlas Ts% t2Z01 ` Clark . 3otal sast+ ~ prp. Ctadt . >~~ a F From:Lumsden Associates, P. C. 540 774 4411 0127 X08 14:40 #096 P. 0051007 ~~ ~~ ~' A~+1IlPI rlp.0~ ~ iA~r. ~7~J~ efK.rry~ b1i IV'x i ' ~~ !~/ ~~,~/ 0~ ` • ~ ~ ` v,'o~ l ,~a+ r ~C ~ h ~+~ . J' ~- ~ W a v ~. LL~-- .y ~ D 1i,. f9~ ~f+~ r .~~~Q '~v ~ %~ y ~ ~,,,~ ~E ~ ~ ~.. ~~ • ~~~ ~ aQ ~ .a~,,l,e, ~"s'~r ~ .. •ti q ~ r s•~ ~; ~ w~ Q.r. ~ ~ 1 ~~*,~ j„ . ~~ N ~~ E' ` / d'[ ~J G~ rr~ ~ ~ ~ 1}~ b3 ~ p~.a ~s4 ~ ~ .. 1 ~p -.. e e4~ '` ~.-,~ ,~~ '1~ ''.'~• . • •r df~ln~i~ Mao .,4,30 ~ ~4 f ~°~~ ~ ~r ~+ '~ ~4'tEly ~N4 ,~ 'R~Gs ~~~~~ -...~ _ z .! 4 1~i~~~. suave~r Foy S~tF1Yl ~iF~or: ~lX ca~vc~~eE~~'iNc. of ~~T.~~s~=~~'E 2 : - .~• ~m~ .~.~Ea~r.~ of Tx.~c~~ .+~: feitf-L~/~.~ iNaasfea~l ~~ pe~s~r.~aa ~~ ~~ ,~IoAitiare- ~arnr~ VIROINI~ _ ~~ A ~~ rwaY ~~ ~~ ~~Ciyc ,~~:~ 1K2 ~E~ sy ~ ice. / ~ ! ~ /, ~ Ih fV~~4~9 1 ~'~ ~ l ~~ ti• ~• ~~ ~~ ~ ~~~ I~ ~. r. ra+eca av~~ ~ ~ Western Virginia Water Authority Water/Sewer Availability Application Date: 2/ 14/2008 Applicant; QUARLES PETROLEUM, INC. (c/o LUMSDEN ASSOCIATES) Mailing Address: 1 701 FALL HILL AVENUE, STE. 300 FREDER[CKSBURG, VA 2240] Phone: (540)`774-441 ] EXT. 1 10 (PAUL HENEGAR) Cell: _____ Fax: (540} 772-9445 Property Address: 3327 SHAWNEE DRIVE, SALEM, VA 24153 City or County: ROANOKE COUNTY Tax Map Number(s): 055.02-02-13.01-0000 Development (Subdivision) Name: QUARLES FUEL STATION NO. 312 Single Residential, Duplex, Multi-Residential, Subdivision, or Commercial Facility? UNMANNED FUELING STATION. NO RETAIL SALES OR RESTROOMS. ONLY 1 HOSE BIB IS PROPOSED. STD. RESIDEN-fIAL CONNECTION REQUIRED. Water Meter Size Requested: 5/8 X 3/4 Sewer Lateral Size Requested: NO SEWER CONNECTION REQUIRED COMPLETE THE FOLLOWING FOR NON-RESIDENTIAL AND MULTI-RESIDENTIAL SERVICES Domestic Flow Required? *= _______________~_GPM == (Attach completed "Sizing Water Service Lines and Meters" Form AND "Preliminary Pretreatment Wastewater Survey Form". Blank forms are available an the website under the "Developers/Engineers" section) Is Building to be Sprinkled? YES / NO Minimum Fire Flow Required? _______________GPM Return to: David Barnhart, Utility Planner, Phone: 540-853-1588 Via Mail : 601 South Jefferson Street, Suite 300 Roanoke, VA 24011 Fax: 540-853-1017 E-mail: David.Barnhartk~westernvawater.oru Website: www.westernvawater.org Rev. 10/29/07 Community Development Planning & Zoning Division ', NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAVER, PUBLIC STREET WAVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing, If it is the opinion of the majority of the PIanning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Plamung Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAF>?IC ANALYSES AND/OR TFt.AFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate furtherstudy is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: April 19, 2065 UEI~~:~S~'--~-P~txO~EII[n IrIG. Name of Petition titioner's Signature Its: Authorized Agent 02~28~-08 Date Community Development - Planning & Zoning Division !j POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially hggh traffic-generating sand uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County Transportation Engineering Manager, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process. (Note this list is not inc/usii~e and the County staff and I/DOT reserve the righf to requesf a traffic study at any time, as deemed necessary,) Nigh Traffic-Generating Land Uses: • Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units • Restaurant {with or without drive-through windows) • Gas station/Convenience store/Car wash • Retail shop/Shopping center • Offices {including: financial institutions, general, medical, etc.) • Regional public facilities • Educational/Recreational facilities • Religious assemblies • Hotel/Motel • Golf course • Hospital/Nursing home/Clinic • Industrial site/Factory • Day care center • Bank • Non-specific use requests Road Network Situations: • Development adjacent to/with access onto/within 500-ft of intersection of a roadway classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) • For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly • When required to evaluate access issues • Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.) • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/planned traffic signal(s) • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred {100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day ADJOINING PROPERTY OWNERS Tax Parcel No. 055.02-02-13.01 Paul L. Pauley and Perry L. Smith TAX MAP NO. OWNERS 1 ADDRESS ZONING 055.02-02-13.00 Salem Ready Mix Concrete Inc. I-2 2250 Industrial Drive Salem, VA 24153 055.02-02-14.00 Gary D. Ellis C-2 C (G&G Car Mart} 3306 West Main Street Salem, VA 24153 055.02-02-08.00 Veta B. Whitt C-2 Charles L. Whitt, Jr. (Whitt Carpet One) 3170 West Main Street Salem, VA 24153 055.02-02-06.00 Larry S. Plores I-2 Leigh R. Laraia 4975 Dan Robin Road Salem, VA 24153 055.02-02-10.00 Salem Ready Mix Concrete fnc. 1-2 2250 Industrial Drive Salem, VA 24153 Address of Subiect Property: 3327 Shawnee Drive Catawba Magisterial District Roanoke County Tax Map No.: 055.02-02-13.01-000 Present Zonin l-2 High Intensity Industrial District Proposed Zoning: C2C General Commercial District w/ conditions Applicant's Name: Quarles Petroleum, Inc. Owner: Paui L, Pauley & Perry L. Smith PROFFERS The undersigned ownerlapplicant does hereby proffer the following conditions in conjunction with rezoning application: 1. The subject property will be utilized solely as a gasoline station. 2. Any freestanding sign on the property shall not exceed fifteen (15) feet in height with a minimum setback of fifteen (15) feet. 3. The maximum height of any structure shall not exceed forty-five (45) feet in height. Dated this 1st day of May , 2008. Respectfully submitted, QUARLES PETROLEUM, INC. a ~ ~~ By: Crai cBride, Authorized Agent Paul L. Pauley and Perry L. Smith, owners of Roanoke County Tax Map Parcel No. 055.02- 02-13.01-000, which is the property subject tot 's...petition, hereby consent to this rezoning petition fi#ed by Quarles Petr leuna,. c., an agree to ound by the conditions that are proffered in this petition. L. Pauley Perry L. Smith A landscape tool to improve water quality L' TECHNICAL GUIDE Virginia Department of Forestry www.dof.virginia.gov Rain hardens .~c ~o~ a e~.e~.t~ This publication, developed by Stephanie Keys Colon and Dr, ]udith ~Dkay for the Virginia department of Forestry, is available from the Virginia department of Forestry, 90o Natural Resources ar~ Charlottesville, VA 2903 Phonew 434-977-6555 Web site: www.dof.virginia.gov~ The publication of this document would not have been possible without the support of ]. Michael Foreman, Virginia department of Forestry His strong belief in public outreach and education and h%s ability to gather financial support through the Potomac Vvatershed Partnership is greatly appreciated, The following individuals contributed to the publication through their suggestions and jor edi~ng: Carol Heiser, Virginia department of Game and Inland Fisheries Christin Jolicoeur, Northern Virginia Soil and Water Conservation pistrict Jennifer Schill, The Potomac Conservancy l`~argaret Bryant, department of Landscape Architecture, Virginia Polytechnic Institute and State University Christie Jolicoeur, Nicholas Kokales, Willie Wvode -Northern Virginia Soil and Dater Conservation district for help with survey logistics Garden graphics were provided by: Jeremy Hinte, flepartment of Landscape Architecture, Virginia Polytechnic Institute and State University A special thanks to John Campbell and Janet Muncy, Virginia Department of Forestry, Public Information division, for their professional review and additions to this publican©n. ,~~ ~ - ~-. r Y~ ~ ~ ~• ~~_~ n~ ~~ ~. r ~ • ps a r ~__ l ~ ~~'+~ ~ s _ ~ • . • T r' ,r ,j ti ,• ~ ~~ RIB ' ` , ~' ~s~ 'k ~ ; ,~ . y ~ ~. ,Mi .~ . ~: e~~ .~. 4~ =~M µ ~~. ~ ~ *+~ ~+~' ,#_ ~ ra i ~~! ~ en S' r .. r CONTENTS ~~~~ I ntrod uct~on rrrrrr^rrrrrrrrr.^^^r^rrr^rrr^rrr^r^rrrrrrrrrrrr^^rr^rrrrrrrrrrrrrr^rrrrrrrrrrr^r^r^r^rrrrrr^^^^r^rrr^rrr^r^rrrrrrr~ 1IVh at is a Rain Garden ? ^rrrrrrrrrrrrrrrrrrrrrrrr^rrrr^rrarr^rrrrrrrrrrrrrrrrrr^^rrrr^rr^rrrrrr^r^r rrrrrrrrr^^.^rr^^rrrrr T E~ ow do I Begin ? ^^rrrrrrrrr^r^^rrrr^rrrrrrrrrrrr^rr^rrr^ r^r^^^r^^rrrrrrr[r^^r^rrrr.r^rrrr^rrr^^r^r^rrrrrr^rrrrrrrrrrrr^r^^^^~ How Goes My Rain Garden work? rr^^rrr^r^rrrrr^r^rrrrrrrrrrrrrrrrrrr^rr^^r^^r^r^r^rrrrrrrrrrr^^r w rrrrrrr^rrrrrr where 5h ould I Locate My Rain Garden ? rr r^^rrrrr^rrr^rrrr^rrrrrrrrrrrrrrrrr^rr^r^rrrrrrrr^rrrr^r^.rr^r^r^^^r~ S u rosy the ~ nd ^srrr[rrrrr^rrr^rrrrrrrrrrrrrrrrrrrrrrrrr r^rrrrrrrrrrrrrrr^^rr^^rrrrrrrrrrrrrrrrrrrrrrrra^rrrrrrr^rr^rrr^rr^rV 1 0 ~ r So~l^^^rrrrrrrrrtrr^r^rr^r^rrrrr^r^r^rrrrrrrrrr.rrrrrrrr^ rrrrrrrrr^rr^rrrrrr^rrrrr^rrrrrrrrrrr^er^r^rrrrr^^^rr^^r^rrrrrrrrrrr~ i'3eterrnine the Area of the Rain Garden rr.r ^rrrrrrrrr.^..^rrr.^^^^rr..r.r^^r^rr^r..rrr.rr^r.^rr^r.rrrrrr^.^^r1o ~os ` o~ J u ~p~1es r^rrrrrrrrrrrrrarrrrrrrrrrr^r^rrrrr^rrrrr rr^arrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr^rrrrrrrsarrrrrrrri^rrr^rrrr~~ Pla n {r Selection rrrr^^rrrr^r^r^rrrrrrrrrrrrrrrrrrr^^rrr^^rr [rrr^^^r^rrr^rrr^r[r.rr^^r^r^^r[rrrrrrr^rrrrrrrrrr^r^^rrrrrrrrr^rr i B u ~ld~ng the Ra In Ga rden rr^rrrrrrr^rr^rr^rrrrrr^rr^ rrrr^^rr^rrrrr^rr^rrr^^^^rrrrrrrr^^ra^rrrrr^^rr^^^^rrrerrrrrrr^a^r~~ M a inters a n cerrr^^^^rrrr.rrr^rr^rrrr^rrr^^^^arrrrr^rr^^^rr^r r^r^rer^^rr^r^^rr^rrarrr^r^rs^r^rrr^^^rr^^rrrrrrrrrrr rrrr^r^r^rr^~~ Rain Garden ~eslg n s.rrrr^r^rrrr^rr^rrr^rrrrrrrrrr^rrr ^rrrrrrrrrrrrrrrrrrrrrrrr^rr[rrrrrr^rrr rrr^rr^rrr^^^rrr^arrr^rrrrr~ I Glossary rrrrrrrrrrr.rrrr^rrrr^^^r^rrrr^rr^^^^rr^rrrrr^r^r^r^ ^^^rr^^rrr^r^rrrr^rr^rrrrr^^rr^r^rrwrrr^rrrrrr^r^rr[rrrrrr^r^^rr^r~~ Addlt~onal Re~ourtes .^^rrrrrrrrrrr^rrr^rrr^^rr^rrrr rr^^^^rr^.rrrrrrrr^^rr^rrrrrrrrrrr^^[errrrrr^arrr^rrrrrrrr^r~~ APPENDICES Appendix As ~^ater ~1~+Ial~ty Protection Tips arrrrrrrrrrrrrrrrrrrrrrrr^rrrr^rrrrrrr^rrrrrrs^rtirr^^^^ra^^^^~rrrr~~ Appendix B~ A Good Habitat ^rr^rrrrrrr^^^^rer^srrrrrrrrrsrrrr^rrrrr^rrr®rrrr^rrr^rrrrrrr^rrrr^rrrrrrrr^rrr~~ AppendEx ~; Conversion Chart^rrrrrrrrr^^rrrrrr~rrrr^rrrrrrrrrrrr^rrrrrrrrrrr rrrrr[rrr^^r^^rrr^rrr^r^rr^~~ Appendix a~ f ant ~e~eL~~~on Gu~derrr^rrrrrrrrr^rrr^r^^r^rrrrr^[rrr^rrrrrr[rrrrr^rr^rrrrrrrrr^rr^r^^r^^r^r^rrrrr~~ LISA' ~F TABLES AND FI~t~RES Figure 1r Forest Function Changes with Development^^^^^^rrrrrrrr^rr^rrrrrr^^r^^r^r^^^^rrrrr^^^^^^^^^~ Figure ~^ Illustration of Forest Function r^rrrrrrrrr[^^^rrrr rrrrr^r^rr^rrrrrrrrrr^rrrrr^rr^arrr^rr^^^^rr^^~ Figure ~r Cross Section of a Rain Garden r.errr^rrrr[rrrr^rrrrrerrrrrrr^•rrrerrrrrr^rr^rrrrrrrrrrr^r^^^rrrrrrrr fi F~gu re ~r 5ite ~ nventory ^rrrrrrrrrrrrrrrr^rrrr^rrr^rrrrrrrr^r^r^rrrrr[rrr[^^^^^^rrr[rrrrr^^^rrr^rrrrrr^r^^^^^rrr^rrrrrrrr/ Figure S^ Graph o survey data r[rr^rrrrr^rrrrrrrrrrrrrrrrrrrrr[rrrr^rrrrrrrrrrrrrrra^^rrrrrrrrrrr^r^rr~ Table 1. Runoff 1lalue for Rain Garden Calculations rrrrrrr^rrrr^^rr^rrrr^r^rr^rrrrrrrrrr^^r^^rr^^^ ~~ Table ~. Appropriate Retail Price for Supplies.^.rr^[rrrrrr^rrr[rrr[rrr^r^rrrrrrrrrrrrr^r[rrr rrrrrrrr ~~ Table ~r Maintenance Schedule rrrrrrrrrr^rrrr^rrrrrrrrrrr^r[^rrrr[rr[rrr^^^^r^r[rrrrrr^rrrrrrr.rr.rrrrrrrrr ^lr~ 1 Foreword This guide has been compiled as a resource for individuals interested in creating a landscape feature that will: solve drainage problems, address erosion problems, improve water quality, create wildlife habitat, and/or create a garden focal point. we hype homeowners, teachers, community leaders, gardeners, and landscape architects will find this information useful, The "~irginia Department of forestry has shown leadership in promoting Rain Gardens for improved water quality for seven years, Demonstration projects have been implemented throughout the state and partnerships have been formed for these projects, resulting in agencies, organizations and citizens becoming interested in the concept of Rain Gardens, It has become clear that there is a need far a guide that landowners can use to develop a Rain Garden on their properly, This concept is an element of planning low-impact develapme~nt, retrofitting older development, and creating natural solutions to drainage and erosion prob#ems, It is the intention of this guide to limit the technical jargon found in manuals designed for engineers, without losing the purpose and integrity of the bio-retention concept. It is also the intention of this guide to present the sources of information and guidance necessary to avoid mistakes that would be troublesome to landownersr their neighbors or jurisdictional ordinances, -~ ~~ # i1 :~, ~''1.y ~', . ~ ~.~ \ -' r Y ~ r r~ ` ~ '~' ~~ ~ r ' `~, .rte, v ~ ypt . Vr . ~ ~ .~ ` ~ ~~ 4 ~ ~.. '. A ~ ~ - f~ I ,. ~ ~ ~` ~ ~ ~ • r ~ .~ .~! ! !! ' _ ` ~ ~'Y~u _ ~ .. .'_. .. q.. f~~ M ~~ r :' a;" ~. i ^~. - ~~ Wit;,: ~ - ~ • ~ ~'1-r ~ - ti * ~ - ~r - i! ~. r ~ ,~, ;,art Introduction Rain is an important occurrence in nature because it replenishes water supplies, provides moisture for living resources and maintains flow levels of rivers and streams There are also negative effects that rain can cause due to human interactions. All deposited pollutants on surrfaces wash away with rain and flaw overland to the nearest waterway. Examples of less desirable substances that are carried in storm water runoff are petroleum products, animal waste, fertilizers, pesticides, and household chemicals. Although we use these substances in our daily lives, how can we protect our waterways? The first line of defense is to alter human behavior in a positive direction. A secondary means of protecting our waterways from pollution is the use of practices that intercept storm water runoff before it enters the waterways. The landscape of Virginia is ever changing, and, far several decades, we have witnessed the conversion of rural areas to urban. This conversion has created areas with less forests and increased impervious caner, such as sidewalks, roads and roofs, This has amplifed the amount of storm water runoff that is being carried directly to streams and lakes with little or na treatment. Problems created by urban and rural runoff include increased pollutants and temperatures in waterways, increased flooding, and increased costs for municipalities. ~n a regional level, municipalities have developed catch basins-known as storm water management ponds---ta gather storm water from developed land with impervi~aus surfaces. The storm water ponds are intended to mimic forested floodplains in their retention of water and the beneficial removal of nutrients. Although there are many jurisdictions that are not yet employing these methods of storm water management, many communities were developed before storm water management was required. The natural resource consequences of traditional storm water management practices without volume centrals include: stream degradation, sail erasion and nutrient loading of waterways, lass of in-stream and corridor habitat, and riparian buffer lass along streams. It is through new technology in current development and older, pre-storm water management development that water quality improvement goals can be met. Bioretentian is the mast current practice used to minimize impacts of storm water runoff. Bia- retentivn takes several farms, which include grassy swales, engineered wetlands, and Rain Gardens. Each of these practices employs physical water retention and bialogica'l and chemical interaction between soil, vegetation, and water. All of these practices mimic one ar same of the functions of a riparian forest buffer. In altered or urban landscapes, the use of bio-retention practices mitigates the amount of runoff from smooth, compact surfaces. The more impervious surface present in a landscape, ~e less rainwater that will infiltrate into the soil and recharge groundwater supplies. Figure 1 illustrates the effects of increased imperviousness. There are many situations where the development of a Rain Garden would be beneficial. Placing a 'Rain Garden in your yard is easier than you may think. Fallow the guidelines, plan well, and have fun. Your investment of time and resources will reward you for many years to come. For other water quality protection tips that you may use, refer to Appendix A. 3 40% evapotranspiration ~~ ~ ~, a ' ~ ',. ~ :~ 1" '~ ,~ ~ ~o is - . ~. « ~ runoff ~~.r~, ~~ ~~ ~~t~ ~. ~5°/v Sl1allpw infiltration Z5~/o deep infiltration Natural Ground Cover 35% evapvtranspiratian 30°Ia runvfF ~! l " ~~ - ~D°l° shallvv~ infiltration `'~"- ' 15°Io deep infiltration 3S°!~ evapotranspiration ~ + ,.1 ' ~ ,~-' ~" ~ ~ ~~ ~ ~ Z~}°f~ ~ ~ ru~~off ~~~~ ~1% shallvvu infiltration 21 °~o deep infiltration 10°1°-20°fa Impervious Surface 3~% evapotranspiration _~. ~.,.~ v®v° °no® mo°o o°oa mdo° _~.,.~~a~ ~aoo© _ . ~o~N ~'° - - a ~ runoff doooo C]fl - -~ 1~flfl^O v ~ ~ ~ i~ © fl ~~ - 10°Ia shallow infiltration ~% deep .~, infiltration 3~5°~-S0°l~ impervious Surface ?5°/a~~~D~o ~mpervlous Surface Figure 1: Forest function changes that tape place with increased development. http. j jwww,nres~usda,gav jtechnieal jstream_restoratic~n jscrhimage.htm What is a Rain Garden? A rain garden is dust what the name implies_a garden planted with native plants that can be placed within your yard. It captures the first fiiush or runoff from a rain event. ~y capturing the runofr in the Bain harden, you will not only provide runoff reduction benefits, you may also produce substantial neighborhood and community environmental benefits, such as: ~ An increase in the vegetation mixture in your yard that will provide habitat for insects and birds; 1~ An enhancement of the beauty of your yard, thereby improving the landscape in your neighborhood; ~ An increase in the amount of groundwater renewal; ~ 1~he bringing together of your family and neighbors for a fun, physical activity,, Plant material that can provide shade and a light ar noise screen, and ~1 A Bayer of vegetation tv include a canopy, understvey and ground cover. You may think that a small, individual garden will not make a difference, but collectively they can make a great impact. This is a guide for your Rain Garden design, not a set of strut rules. Each site is different and the concepts can be applied many different ways. You do not have to bean engineer to build a rain garden. The garden can be as complex or as simple as yon are able to provide, depending on ~`me, space and budget. The rain garden does not require much space and can fit into existing landscapes or made into any shape. H~ ~c~ I ~+~ in? we will design a Rain Garden that will capture the first flush of runoff from your impervious surfaces and gill attempt to mimic the functions of a forest. Forests provide many benefits that reduce the negative effects of storm water runoff. These include interrupting and redirecting the flow of storm water, allowing for the percolation into the soil, and filtering pollutants from the water as it passes through the organic forest sails. Trees also remove nutrients and use them for growth, which in turn reduces erosion by leaf interception of water droplets and the root masses hold soil in place. Figure 2 illustrates the interaction between trees and rainfall. Figure 2, Illustration of forest function h.~~www,nres.usda,govjtechnical f stream restoration~s~rhimage.htm so, are we actually creating a forest by using the Rain Garden concept? No, but we are putting a system into the landscape that can provide functions that are missing because forests have been Lost to urbanisation, 5 - - - - ~ _ - __ - _ _- - ___ _ F ~ 1n order for us to Begin to (earn how a Rain Garden works, we must first know the layers of the rain garden {refer to figure 3~. These layers include: A grass buffer strip around the garden that will slog the velocity of the runoff; A mulch layer will provide a medium far the biological activities to occur and will keep the soil maist~ Naive prar~ts that will use the runoff for moisture and nutrient requirements; A soli layer is where the native plant roots will collect the moisture and nutrients far their gr~o~~ A p4ndin~ area or depression of the garden will provide the storage needed for the runoff, and A berm that is at least six inches of sal! yr rocks that w©rks like a dam to pond the runoff. ~, _.-, ~ ~ t~- - v Grass 9~utiet This Rlants Plants .~..~....~° SJrrdund5 ~ rc317 t~t~ On i` ~ ~3rd?n and redUCeS ~r~ se9nW _ ~-_ _ _ _~ ~noff v?focilie5, their abili3y is ...._..,~-~.. filtarir~~ gut ~ cycle and ~ ~- p~r~iCJlataw. - ~ ~- '~ ~ aSSI~'iil~t? "~uirlEritS, """~"'^' ~epressic~a~~ Tree ~' ;• pallutanls,and -•~------~- ~-- ---~ d?pressi0fl S~Or~a .~ 1 ~ m7tals, °`.` ru~~~i awaltina '~ ~''- [raatnan;, r 1~ . prasafiling ~ _ . arliculGteS ih~t ~ Panc~ing -- - - ~ -- --.- pa~e~^~ar~4 a.,,:• ~4rea ~ur#a~e van ~ a a'; b dr+ -ti ~ ~ r n~uyt ha I`~+~I #Gr -~ i- .~...~. ~. _~,~ ~ fiitere~ asst ~y the '~ ~~ ~' ~ -~• - grass bu;i~r. ~ .. maxin;am ~ . ; .~ •~ ~ _~~ ~~ ~,, ,, s + .. ~~ " , ~i ~'-"- R ~t Piar~cirlg Said Layer Tl~a 5~i15 pr©~+iaa ne pad nutrianis whip bsgr~,ing Heavy r-etals, h}+prccar~ans. anc~ other pc-ilu~ant5. ,, . ;. ~ _ - ~, Qrgarcic or Mulch Layer i t7is !aye; Gets ~ a #ilter for pol#Utaats, pratac;S the soil tcom 2rfldina, and pravid~5 ~n entiliror~mern #ar micraorg~nisrns to dagraps petrol~am-t~a~pd products and other pollutants. Sand 9ed A sand hed tarther sia~~~s runo~f, spreaping the u~diar ovMr the basin. ~'ha sand 1'ielps to pr?vArtl ~n32rt~~iC eor~diliJraS in i`•18 iar~tirr~ soil dnd enhancas exilltra,lior~ tarn the ~c5irs, figure 3: Gross section of a Rain Garden htkp: jjfai~fiaxcounty.gvvjnvswcd jyouyourlandjfandscape,pdf How does my Rain Garden Work? low that you know the layers of a Rain Garden, !et's ga into mare detail on how this storm water management too! works. The Rain Garden is placed in a location to collect the runofl• as a rain event occurs. The layers filter the runoff; naturally as the runoff moves into and throughout the Rain Garden. The native plants and microorganisms found in the soil will renlave the pollutants that are carried in the runoff from the roof and driveway. fay preventing the runoff fra~n going into a typical curb and gutter storm water system, you will help eliminate the pollutants from going directly into streams and lakes and, eventually, into the Chesapeake Qay, Where should I locate my Rain Garden? There are several places that you may wish tv consider when looking far a location far your Rain Garden, You may decide to place it near the hawse to catch the roof runoff, or you may place 'rt farther from your house and collect the runofF from your lawn and possibly your driveway. You can decide where the. best location will be, Sketch a drawing of your property similar to Figure 4. G 51-E61 bare ~ ~4 ~pa1 ~ se~cn~~lk ,, r` ~ haufie parr ~~ _r dr;,~e~:~,~ty f s ~• p Wklfilrts[~ bh8t1@ • ~, IlnI1S;l'1@~ „~~ iaw: spat ugly ,~ i,eaae Imliacts tree sr~t~rl waeds and - - - shrrro~ ~ { w ~~ hrH Figure 4. Site Inventory http: JJfairfaxcounty.govjnvswcdf yauyaurlandflandscape.pdf Placing your rain garden may be easy if there is a law spot in the landscape, but it is also passible in a relatively flat lot. Take a walk around the property and make note of high and low areas and areas where water naturally flows. Nate areas around gutters, pavement, and outbuildings, Here are same ideas to consider when planning the location of your Rain Garden: ~a not remove or damage existing trees to construct the Rain Garden. If you would like to plant in the vicinity of an existing tree, please make sure you do not disturb the soil ar roots. Make sure the garden is located outside the drip line of the tree. ~ You may feel that a location where water already ponds in your yard may be appropriate, but it is NAT, This is a location where the soil does not allow adequate infiltration and is not a goad place for the Rain Garden. You will want a section of sail that has adequate infiltration, the procedure to test far this can be found an page g, ~ Know where your utility lines, such as electric, sewer, water, and gas, are located before you decide the garden location, Call Miss Utility. You would not want to place a great deal of effort into a garden that will be dug up by a utility company. ~ Rick out a location that is at least 1g feet from your home, You do not want a flooded basement or leaky foundation. ~ Choose a site that does not have a steep slope. Slopes that are greater than 1~°lo will take much more effort to design and may not be as efi=ective. 1 Know where your water table is located, You do not want the Rain Garden to directly interact with your water table, ~1 Tike into consideration the views from inside and outside your home. why not place the garden near a large window or near your patio so that you and your family can enjoy the beauty of the garden all year long? 7 ~~ f.. ~'`' ~ - auc~pr~vn Shrub Survey the Land ~Qnce you have determined the location of your Rain Garden, the following steps will help you get the lay of the land elevations}. Vince you know the eleva~on differences of the Rain Garden area, you will knew the extent of soil removal ar replacement needed to make the garden pending area level. There are certain tools y+~u will need to determine the slope of the land. It is really a task that requires three people. The fallowing tools will be helpful: fro yardsticks - a tape measure -string -aline level -paper -pencil. i Tape the yardsticks together with a clear tape; you new have asix-foot survey rod. ~ One person (Person #1) holds the yard sticks/survey rod and this person will move around the property. ~ The second person (Person #2) has the beginning of a tape measure or string of a known length (minimum 25-ft. length). • Person #1 with the rod holds the other end of the string/measure tape. Place the line level an the string yr tape. 1 Person #2 holds the string at eye level---the eye level height will be used as a benchmark for all other measurements. Keep the string at eye level until measurements are complete.} ~ Person #1 Mayes the string up the red until the line is lave! with Person #~. Then read the number off the rod, be sure to add the height on the second yardstick to that of the f rst. Example: if the string is an ~4 inches an the second yardstick, the number is actually 5 feet 3 feet an the first stick plus 2 feet on the second.} ~ The third person ~Persan #3} will determine the line is level when the bubble on the line Level is in the middle of the level. He or she gill also be the recorder for the heights. i Person #~ stays put while persons #1 and #3 move down the tape measure hori~~ontally repeating the leveling procedure at each foot or ~-foot increment along the tape yr string, ~ Then start another survey line with person z still standing in the original spat and persons #~ and #3 moving in another direction from #Z. ~; ti ~~. . ,~, ', ,. ~ .~:_ ~. ~ 1. ._~ ~~ - ~ Person ~] --, ~. ~. ~~ . ~, ~, .I • I i Person #~ After you have completed at least 4 transacts or lines from the center ~pasitian cif person #2~, plot each transact an a sheet of graph paper with the length being the x axis and the elevation being the y axis. Refer to Figure 5. The line on the graph demonstrates to you the high and law spots across the bottom of the garden site. This will help determine the soil removal ar additions to get a level parading area. s ~ ~ ~ ~ ~ ~.~ •• ._ 5 c • Series1 o~ y ~ ~ ~ W ~ ~ 5 10152D~53~3~4~455055fi~ Rain Garden length ~n feed Figure 5. Graph of survey data Your Soil ~n Virginia, we have varying soils. we recommend contacting your local extension office for assistance with your decisions involving nutrients and pH. we will give you a simple process that can help you test your infiltration rate. You can test your drainage by digging a hole six inches wide and 18 inches deep. Four water into the hole and observe haw long it takes for the water to infiitrate into the soil. ~f the water has not inf prated within 48-7~ hours, then you will need to amend your soil to improve infiltration or choose another location for your Rain Garden, what if my sv~~ needy amending? ~f your site does not have goad infiltration, we recommend blending a mixture of arnendrnents to improve the drainage. The recommended sail replacement mix is 5g°lo sand, ~~°lo topsoil ono clay} and ~,5°1o compost or leaf mulch. These supplies can be bought in bags from most home and garden stares or can also be purchased in bulk, depending on the size of your fob, If you choose bagged amendments, avoid purchasing sterile sail, Determine the Area of the Rain Garden D ept~ ~f you have checked your sail using the infiltration test and found that it has adequate infiltration and you da not need to amend your soil, then you may just need to excavate the area for the ponding depth of no more than six inches. You will not want your ponding depth to be greater than six inches because of the possibility that the paneled water could be retained Langer than 96 hours. after 96 hours, the area would be prone to mosquitoes breeding, along with other undesirable insects. If your inf%Itration test led you to amend your sail, then you will need to excavate the maximum six inches f©r ponding and three feet for ideal conditions. e recamrnend three feet of amendments to provide sufficient depth for plant root growth and far moisture capacity. You must also be able to determine where your water table is located. You do not want to go three feet, if this interacts with your water table. ~f you must locate your Rain Garden in the location that needs sail amendments, please count an the Rain Garden taking more time and money, so plan accordingly. ~f your location has extreiriely poor sail conditions, a layer of gravel or stone may be placed iota the bottom of the Rain Garden to increase storage. width and Length As you are planning your Rain Garden, visualize haw the water will be directed to the garden and how it will be stared. You want to distribute the water evenly throughout the garden so that the enure garden gets equal amounts of flaw. To help alleviate a patendal excess parading problem, you should place the Rain Garden length perpendicular to the flow of the runoff so that it can catch as much water as possible. Yau also want the Rain Garden to be wide enough to ensure sufficient room far plant variety and spacing and enough roam for the water to be distributed over the bottom of the garden. A gaol rule of thumb is that the garden should be at least twice as long as it is wide. 1~hen deciding your width and depth of the garden, keep the slope in mind. Rain Gardens that are on very steep slopes and extremely wide gardens will need to be dug much deeper on one side than the other in order to be level. Garden shapes can vary; the square footage is the most important feature to consider. decide an the size garden that suits your site. we should state that the calculations are guidelines to include 10Q~/o of the runaffi into the garden. ~f size or cast becomes an issue, it is acceptable to construct a smaller rain garden. The size of the garden must be large enough to held the water within the drainage area. The kind of surface the water is flowing over is important because that will determine hew much will run off and how much infiltrates into the surface. Far this reason, there is a runoff value that needs to be determined. Here are same examples ~af drainage area sizes and runofr values. For parking lots, roofs and other pavement the runoff: value ~- 0.9; for turf it is 0.25. As stated by Prince George's county Design Manual For Use of Bioretention In starmwater Management, the garden size should be 7°lv of the ru~naff surface area multiplied by the runoff value. ~a Step one: Calculate the square footage of the Impervious Surfaces. Roof - 5a ft. x 5D ft. = 2500 sq. ft, Driveway ~ 12 ft. x 2Q ft. = 240 sq. ft. Concrete patio -15 fir. x 12 ft. = 180 s . ft. Total Impervious surface ~ 2Q2~a sq. ft. = runofr surface area Step Two: Calculate the square footage of the Pervious Surf~rces. lawn Area 5o ft. x 3Q ft. = 15DQ sq. ft. step Three: Multiply the square footage obtained in Steps one and Two by the appropriate runofff coefficient from Table f and by the 7°/0 of runoff. 2920 sq. ~. ~irnpervious surfaces} x 0.07 percent of runoff} x a.9 runoff value} = 18,3.9 sq. ft. i50Q sq, ft. dawn area} x Q.07 percent of drainage} x 0.25 ~runofF value} = 2~i.25 sq. ft. step Four: add both impervious and turf areas together to get total Rain Garden size. 183.95 sq. ft. + 25.25 sq. ft. = 210.21 sq. ft. vVe will need to instal a Rain Garden that is 210.21 sq. ft. in order to accommodate 1QO percent of the runoff from the prope~}r, Table 1: Runoff value for Rain Garden calculations Roof, parking lot, concrete walks, decks, 0.9 patios, and driveways. Lawn, woodEot, turf, playing f ells, and 0.25 planted garden beds. Cost of Supplies To determine the approximate cost of the sampCe garden X210 sq. ft,} use the calculations and prices from Table 2. The soil amendment calculations are for the 210 sq. ft. garden, the six inches of ponding and three feet of soil amendments to replace the soil that does not have adequate iniiitrati~vn.'~Je are using bulk amendments and mulch. Step one: Calculate the amount of compost, topsoil and sand you will need. Find the cubic footage of your garden. Multiply the size of the Rain Garden by the three feet of soil amendments, 21Q sq. ft. x 3.Q sq. ft. = b30 cu. ft. Now determine the percentage of each item to be included. The recommended soil replacement mix is 50~/0 sand, 25°lo topsoil ono clay} and 25~lo compost or leaf mulch, Sand: 50°l0 of the b3Q cu. ft, is 315 cu, f~. Topsoil: 25°l0 of the G30 cu. fir. is 157,5 cu. ft. Compost or leaf litter: Z5°lo of the 53o cu, f~, is 157.5 cu. f~, Now we know our needs of each medium in cubic feet, we can decide hove many yards we need to purchase ~1 cu. yd. = 27 cu. ft.}. 11 _. __ _ _ _~ __ Sand: 315 cu, ft, ; ~7 cu. ft, = 1~ cu. yd. of sand Topsoil: 157.5 cu, ft.: Z7 cu. ft. = 6 cu. yd. of tvpsvi l .~ Compost: -'~ This item may be free if you have a compost pile or decide to use leaf litter. But we will also include the price for your consideration. I' 157.5 cu. ft, : ~7 cu. ft. = fi cu, d. of cvnl ost ~ :~ y p Step Two: Calculate the amount of mulch you will need: we will want the mulch to be at least 3 inches (D.2S ft} deep. So tv f nd the cubic feet of mulch, multiply the square footage of your garden by the depth. 210 cu. ft. x g.25 ft = 5~.5 cu, ft. of mulch Nvw we need to know how many yards of mulch S~.S cu. ft. x ~I cu. yd, J 3 cu. ft.~ = 2 cu. yd. of mulch Step Three: Calculate your excavation costs. ~f you cho©se to amend your soils and decide to rent a small piece of equipment, such as a backhoe, this will bean additional charge of $1fiD-$~2Ug per day. You may also want to think about being able to operate this type of equipment and decide if you need to hire a professional to assist you with the installation of your garden. Table ~: ~4pproximate retail price for supplies ,_~ ~ E _- ~~ . ~~ 1 ~ i ~. ~ ~ ~, ~~ M ~ ~ Mulch ~ Cu. ~~ ~~ cur 1A. i+l'~ Sand 5 cu. d. 1~ cu. d. 9fi Com .ost ~ fi cu. d. 3~cu. a. 19z To .soil 1Z cu. d. ~6 cu. d. ~ 31~ Native Plants A rox. 3g ~-15 lant Co-45g Excavator 1 ifi0-Z~0 da Cast Varies ~~'+~~Irl'late Cc1st $71Z-$1,10 L: ._- -_-_-~ . - .. 12 Plant Selection when you are deciding what types of native plants you would prefer for your garden, consider that the Rain Garden gill have various zones where different kinds of plants will thrive. For example, the center and the deepest part of the garden will support the very wet to wet-loving plants. The middle of the side slope of the garden will support the wet to dry plants, and the upper rirn of the garden will support the drier types of vegetation. ether factors that you may consider when choosing the plants for your Rain Garden are the following ~ sunlight, moisture and soil requirements, ~ Qecide on your objectives, such as what type of wildlife you would like to attract, then decide on the varieties you would plant to attract those species. Refer to Appendix B far additional habitat information. ~ The location of the Rain Garden will help you to decide if you prefer fruit-bearing plants. If your Rain Garden is near the driveway or walkway, you may want to choose other varieties to avoid mess and cleanup time. ~- Think about where your Rain Garden is located before you plant certain trees. You would not want to plant an oak next to a powerline or too close to your home. # ~f planting near a road that receives chemical treatments in the winter, choose plants that are tolerant to salt. Your Local nursery can help you make those decisions. ~ Think about a color scheme and visual interest for each season of the year. 1 1Ne always recommend using plants ~at~ve to your area. Please see contact information in the back of the guide to assist you in f riding plants native to your area. ~ To protect your home from forest fires, refer to www.virginiaf rewise.org. h Native Plants? ~ They are best adapted for the local climate and, once established, do not need extra water or fertiliser. Many are deep rooted, allowing them to survive droughts. 1 Native plants are attractive to the diverse native pollinators bees, butterflies, beetles and birds. ~ Natives provide habitat and food far nave wildlife. i For plant selection, refer to plant list in the Appendix D. 13 .6~.-.'~~a Y:'19~i1~. ~°ri.°~lird~-~~.~~.f ~~.--..-~~~:.~' ..rit-:..-s-# s~-..:`.w-=-..v. .-.-~r-~:~~"i va~vs~-~=- _ -• _.- .~ -~ - _ cii~xE~`rt-~.`.~ _ w v- -P-:.:=..#.I i,, r.~~-`r. c'!Ii'~ -~ YI. a @s:~r-#.:~baTa~~ia.a i'r'e 3J Great Blue lobelia Jennifer Anderson USDA-Plants ©atabase Joe Pye weed virginia pepartment of Forestry ~erusaiem Artichoke virginia pepartment of Forestry '~ ``~ Iii''" x ~~ Y ~ ~ ~ ~ ~~; ~. ~ ~' -.. ~~ B~ilc~in ~h~e Rain ~ard~n After all your planning, you are ready to mark your calendar for construction day, We have found that spring is a better time of the year, but fall may also be an option. The next task pis to make sure that you cal! Miss Utility at 1-84Q-55~-7QO1. Rlease call ahead, it may take up to a week for marking, Step one: Site preparation Before excavation begins, use your plan and mark the Rain Garden areas on the ground with fluorescent spray paint. Also be sure tv mark the area where you would like to locate the berm. Use the appropriate erosion controls if necessary, Silt fences or straw bale barriers can direct ~~ and contain sediment during construction. Please refer to The Irirginia Department of Forestry Web site at: www.dof.virgin'ia.gov~resourcesjpub-wq-bmp-fguide-fl3-Erosion-Cvntral.pdf. Whether or nc~t your are amending your soil, you may need a piece of machinery dike the one ~~ pictured} to assist with the project. You may use a roto-tiller, backhoe ar bobcat depending on ~; how deep your Rain Garden will be. If you choose to dig by hand, then you may need other volunteers who can be on site to help with installation. Either way, you will need a means to remove the extra soil ~wheelbarrvw, garden cart, or truck}. After you have had the soil amendments delivered, the equipment placed on site, and have called Miss Utility, you are ready . ~ to drg. Please use caution when operating any equipment, and provide hard hats for those { working vn the ground. ~~ Step Two: Excavation Dig your garden the size, shape and depth that you have determined far your location. Yau may need to use the survey rod that you made yourself from the previous section ar use other survey equipment to assist you with keeping track of how deep you have dug. once you have excavated to the desired depth, use a hand level or survey equipment to make sure that the bottvrn of our arden is level throw pout. If ou have areas that are lower than the rest vu will have y 9 9 Y - y :, problems with.. too much paneling in that area. Step Three: Amending the Soi! After the excavation is complete and the excavated soil has been removed from the locaflvn, you are ready to mix and add your amendments. You can choose to do this by hand or with the piece of machinery you are using.l~he have found it best tv mix and add small portions of the amendment at a time. Using a wood stake and a string, mark the depth of the paneling area that you plan to leave so that you do not overfill the garden, Also, after the amended soil has been placed in the excavated area, allow it to setkle overnight. After this time period, add additional soil if needed. Use the survey rod thafi you maele yourself from the previous section or use other survey equipment tv ensure that the area is level throughout, 14 step Four; Constructing the Berm In order tv construct your berm, you will need to reserve soil that has been excavated from the Rain Garden. If you have clayey soil, this is one location where it is useful, or any well-packed soil will work. You will need to locate the highest ;part of ~. the berm. on the downhill side of our Rain Garden. The ~ fir, Y ~ ~,. berm should not exceed 5 inches tall. Then the berm ' ~~G~ ~~" ~~ should gradually taper and Iawer on each side of the ~ ~~ ,~-- ' ~ ~'~ ~. ,~~ - ,~ garden until the berm ~s integrated into the existing lawn. ~, ~ ,~, ~:. ... • .h , ,,. Once you have the soil preferably clay sail) in place, !~- ; ..#.~~.,~ - .'~~ ~ ~ ~ -- -~ _ be in ha ~n an om ac~n h ber .Use ur fo t ~ .~ •--~j•~~9~~-~:-., ~ -.. - ., ,~-,=.~~3 g s P 9 d o p g t e m yo a . ~~. ~ .~ .~_ ar tamping bar to compact because the berm will act as : _*_ ~~= ~~ t y'j ~ = :4:ti~ .~ a dam for the runoff and gill need to be firmly pressed together. As you compress the soil, smooth it into a gradually rounded berm, This will be visually pleasing and also help reduce the erasion of the berm. Seed and straw the area with your choice of grass seeds. Ta prevent erasion prior to the establishment of grass, you may chose to place burlap or other matting an the berm. step Five. Planting Now that you have excavated the area and made any needed adjustments to the soil, you are ready to plant the plants that you have selected. This is so easy to do and can be a fun activity in which the entire family or neighborhood may participate. If you chose not to amend your sails, you may choose to add compost or potting soils into the planting holes. Some reminders on planting; ~- l7ig the holes for planting shallow and broad and fill the hole gently but f rmly. ~o not step an the planted area to pack, this will only damage the plants' root system. 1 Choose plants that are established, usually one to two years old. Ask the nursery to assist you with selecting the plants. ~ If you have chosen a tree far year rain garden and the tree was dug properly at the nursery and is being planted under normal circumstances, staking should Hat be necessary, Please refer to the International Society far Arboriculture web site listed in additional resources section for further information. ~ vVater plants immediately after installation, whether or not the soil is already moist. 1 Retain identification tags from plant material until the end of the warranty period. ~ Plant shrubs 3 feet apart; plant perennials and annuals 1 foot apart; plant trees 15 feet apart. step Sig: M u~ich i ng Mulch is applied aver the soil of the Rain Garden to maintain moisture, prevent erosion, provide weed control and help improve soil conditions over time. Vlre recommend using shredded hardwood mulch or shredded hardwood chips. The supply should be aged at least six months, or your mulch may float away. There are a few do's and da Hat's that we must mention 15 ~ T~v provide optirnur~ results, apply 3 inches of mulch after the plant stock has been planted in the planting soil. ~- If you have chosen a tree, mulch wide not deep around the tree, Qo not fall for the desire to create a "mulch volcano." The excessive mulch around the base of the tree will cause disease and damage tv the tree. ~ Use organic mulches, such has hardwvad mulch, instead of inorganic mulches such as recycled tires. You may also consider pvraus weed block matting that could be installed in-between the soil and the mulch. This is recommended for locations that will not be weeded at least tv~rice a~ year, Maintenance Maintaining your rain garden is not much different than maintenance already required by your landscaping. We have provided a brief outline for you to reference throughout the year. Table 3. Maintenance Schedule ,,,~.~~~ ~la~~nt Material ~ Check plants periodically for signs of distress wilting, yellow~brown leaves, etc,, dean dead debris from plants after growing season and add tv your compost pile. weed as necessa , Berm ~ Check periodically for berm failure. Dv not allow plants other than grass tv grow on berm because they could cause the berm to fail. If water goes through rather than over the berm, this indicates failure. Ervsio~n rid es in berm could lead to failure. Ponding Area ~ If pondng area begins tv retain water longer than specified time, then soil pores may have become clogged with particulate matter. ~f this occurs, you may need to replace the soil. C~~heck for the accumulation of sediment or debris and remove it. Soil ~ Check sail annually for excessive acidity or alkalinity. ~f soil becarnes compacted or if sediment clogs pores, soil layer may need tv be re laced. Mulch ~ After the initial r~ulch layer has been applied, check periodically tv ensure that rainwater has not washed out areas of mulch. You may choose tv add a new mulch layer every year, either in the fall or spring, 1G Rain Garden Designs The following gardens are actual gardens depicted graphically as well as with digital photos, The plant lists should be referenced to the graphic design. They are gardens that can be copied if individuals fiind thern suitable for their own sites. ~e conscious of the placement, light requirements and wildlife values of the plants listed. Checlk with a Iocal nursery to find other suitable plants that can be substituted in these designs, There is an extensive list of plants located in Appendix d. s ~ ~,. . •~ `~ t' `~ w ,. <~ `~~ [ .v .Y -~ ~~ ~' r. ' ~ .~ - .' ~ ~ .k .. ..~ ~ , ` "r r.'~ ~ `' r ~ - ~ ~~ ~ ~' 9 _ ~ dom. _ . ~,_ , . ' r f: ~y G y+ V i ~: Y . ~ ~` ~~ ~ ~ i i ~ ,~ i 17 Niin~ ~p~'n~~ ~ardex~ ~T,~~ ,.~ - ,,-., t. ~` ; ~~»;~; 51,E7~'C1~il~ ~rl.S JUG E" W~~~ 12ed 'Tw~~ Dag~ti~aad SH~~T FLOW ` ~4} ~~~V~~~ ~~~. ~ i ~; fir. ~` ~•~+~ ~.~~~~- 1 ~1LM'ti~k,. t ~ ' ~~ ~ ~ ~~. ~''~` ~!~ R = ~. ~ ,~ ~ ~~~ ~_ ~~ ~, i r !• ' ~, dCl~~~t+~Lf Llrrop~ a: ,.~ ~ ~ " ~ ~ Y? t ,,, °Y .. r . ' .ant ~ rin ~ Sang le Rain ~ard~n Plant List - P ~ P 1. Stella Dora Uly gwarf Yellow Day Lily 1z-14 in. '~liinators Moderately wet Full sun to Herneracallis green sa>~ pardal shade stemmed plant ~. Ink Bevy Holly evergreen holly 4-8 ft. Birds Moderately wet Full sun to Ilex glabra woody shrub ka very wet partial shade 3.3ae Pye Weed Lavender Bower 4-S 1~, Butteries and Moderately wet l=ull sun to >=upatvrium perennial plant atl~er pc~llina'~rs to very wet partial ~l~ade maculatum 4. Red Twig Qogwaod White i~awers and 4-8 ~. Birds and pollinators Moderately wet Ful! sun to Carnus sericea berries, red to very waist shade woody stemmed shrub 5, 5weetbay Magnolia Small tree with id-15 ft. Pollinators, birds, Moderately wet to J`uN sun to Magnolia virginiana large white small rnamnaals dry partial shade bic~ssoms, red seed 6. Varigated Uriope Green and White 12 in, Pollinators Slightly wet to dry Full sun Urio~e platyphylla leaves, purple flower perennial plant 7. Siberian Iris Green fleshy 6-10 in. Pollinators Moderately wet Full sun to Iris siberiea leaves and deep to very wet partial shade blue flowers • All shrubs should be spaced 3 - 5 ~, apart • A11 perennial plants should be spaced 1~ -15 in, apart ~~~~~ FLOW ~~ - „ ~; .~ `4i~ ~j ' '~ ~4 ~~ ~~ s .*~ . ~, ,-r~3: ,; _^.~7 ~'. ~~ Glossary Amend - to change for the better; to improve Berm - a narrow ledge; a bank of earth Bio-retention - a depressianal area created tv inter contaminants~pollutants from storm water Compaction -the process of hardening under pressure Depression - a lower position than surrounding margin Drip Line -line where the water drips from the outside edge of the tree canopy Elevation -the rise of the land over a horizontal distance Excavate - to dig out and remove First Flush -the rush of water carrying the mast pollutants off impervious surfaces Herbaceous Plants- plants with soft green stems Imper~rivus - a hard material, such as asphalt or soft©ps, that stops water from soaking into the surface ' Infiltration -the amount of water that can move through the soil pores from the soil surface Native Plants -belonging in, or associated with, a particular geographic area Percolation - to pass or trickle through a surface Perennial Plants -plants that continue growth every year without interruption Pollution - to make impure or unclean Runoff - is the water that Hans across sur-races during rainJsnow events Sleet flaw -water flowing horizontally across the landscape Storm water -water that results from heavy precipitation Survey - to determine a position by taking measurements Swale - a heavily vegetated low area ~n the landscape `topography -feature of the landscape relative to position and height firanse+~t -aline crossed by other lines Water 1`able - the surrace where water meets the lower sail layer that is cr~nfining it Woody Plants -plants that have a hard fibrous stem Zl -,.-u.. z ,. .~. - - .- Additional Resources Pwtomac Watershed Partnership http: jjWUVw.potomacwatershed.netl Virginia Department of Farestry http:/ jww~ww.do~.virginia.govj Chesapeake day Foundation http. j jwwvv.cbforg j Virginia Native Plant society Has a list of nurseries that carry native plants. http:l jwvu~v,vnps. orgj Department of Conservation and Recreation "Native Pants for Conservation, Restora~on and Landscaping" http: j jwww,dcrvirgnia.gov jdnh jnative.ht~n Prince George's County Bioretention http, j jr~rv.co.p~.md,usjGovernmen~lAgencylnde~cj~ERjESI?jBiorefen~on j~ioretenton.asp Blue Ridge Communityr College http jjwwwl.brcc,edujmurrayjresearchjRain_Gardenjde~ault.htm Virginia Tech foil ~ampfing laboratory http: j j~rvvw.ext.vt.edu jpubs jcompostj45~~129j452-~29.html#tac BRA Native landscaping http: j jvuvu~v. epa.gov jgreenacres j Additional Rain Garden Web sites http. jjwww.urbanwaterquality,org jRainGardensjwebsite.htm International Society f'or Arboriculture http;l jwvvw, isa~ar~or.com j ~2 c. Appendix A WATER QLIALTTY PROTECTION BPS WAYS TO IMPROVE WATER QUALITY FOR EVERYONES' BENEFIT 1 Protect ground water and surface water Properly dispose of unwanted engine oils, chemicals and hazardous fluids at participating recycling centers. ~ Select landscape plants wisely Select native plants that need little water and fertilizer. Ilse mulches to help retain the moisture 'rn those dry rnonths. ~f watering is necessary, then water only in the early morning or late evening. ~ Routinely maintain septic systems In order for the system to function properly, a septic system should be inspected and maintained every 3-5 years. ~ integrate storm water management features into your home and yard Create a Rain Garden, install a rain barrel or divert your downspouts to your lawn so that you may use the storm water runoff for your benefit. ~ Test soils prior to maintaining the yard Improper use of fertilizers is a major source of nutrient pollution that clogs our waterways each year. Test the soils to identify the amount of fertilizer that is needed. fetter yet, leave ,. the clippings on the lawn and let the lawn fertilize itself. Compost also works great as a lawn '~~ and garden fertilizer. ~- Promote natural revegetation Leave an unmoved buffer along the edge of the woods or along a waterway. This will provide additional habitat in addition to improving eater quality. Dispose of animal waste properly Pet waste contributes greatly to nutrient pollution. Scoop the waste and dispose 'rn the proper receptacles. Do not litter Litter that is thrown on the ground or ditch ends up in our rivers, bays and oceans, ©ispose of waste properly. ~ Pla nt a tree Trees provide many natural benefits such as cycling nutrients in water and air, providing wind and sun blocks, food for wildlife, and erosion control. 2~ A e~. ~ ~~' k, ~- provides food, water, and shelter for a variety of native wildlife = S eCleS' ~ ~ ~`~, ~~~~ A, ~ incorporates the use of native plants in the landscape plan, and tk~rt~ent ~,, Game ~'~ ~ takes into account that punts and animals are interrelated in a ~ ~~ian~ F~n~~~ y ~`~ ~ ~ complex food web. ,~ ~lou can create or improve a wasnaT ~T HoMEQ by incorporating these main "ingredients",.. SHRI~BS AI'~Q TREES that provide food and cover. Shrubs: chokeberry (Aroma); ehakecherry (Prunes); winterberry and inkberry (~'ex}; bayberry and wax myrtle ,~,r,~ (l~yrca}; blaerry (Rebus}; V~iburnurns(e.g. arrowaad, blackhaw, aariberry bush) 'f~ "~' ~ Trees; black cherry (Prvnusserv~ua}; dogwoods (Carr~us}, hallies (I]e~; oaks (Quercus}; eastern red cedar r, `~~~' Juni errJ-s vi iniana Mack um M {- p rg ); 9 (yea); eastern white pine (Pirrusstrobu~ ^ Select deaduous shrubs for their flowering and fruiting quality and persistence. Group your plant material in dusters to provide ma~amum shelter for nesting birds. Be sure the overall composition includes evergreens that provide important protection from winters cold and summer`s heat. "Layer" the vegetation s{o that your habitat . ~ contains a variety of plant heights. ~iPVATER 5OURCES such as shallow pools for amphibians and small mammalsf and pedestal baths for songbirds. In small water features, you can avoid a mosquito problem by adding a "mosquito dunk," available at local home garden centers. Mosquito dunks are slow-release, pest-control disks which contain tie active ingredient (Badllus thur]ngiens~s), a form of bacteria that kilts mosquito-and black fly ~ larvae but is non-toxic to other speaes. In larger water gardens, u~ a pump to arculate ~, .~ water, which di~ourages mosquitos from laying eggs. (dean bird baths every few days with ~~ several quick swipes of a scrub brush and fresh water. Clean with bleach if algae has built up around the rim. ~" ° /'~ NECTAR S{3URCES for butterflies hummingbirds, and other vital pvliinatprs, Examples include flowering 1. h shrubs rke azalea (Rhododendron), pePPerbush tf~~thra}, sweetsp~re (I~ea}, and buttonbush (Cep a/an~ru~, ~' Consider flower beds that favor native perennials, such as Asters, milkweeds (Asclepias}, eardinal flower (Lobelia}, ~~ r~a~ coneflower (Echinacea}, black-eyed Susan (Rudbeckia}, goldenrod (Solidago), bergamot and bee balm (vnarda). ~IRQ SEEDERS. There are numerous styles and designs of feeders vn the market. A platform feeder holds millet and other seed in an uncovered tray that sits on four legs about 10 inches off the ground; it is useful for mourning doves, A hopper feeder, gaud for cardinals and other birds which prefer sunflowers, is a box that dispenses seed from the sides, and it can be mounted on a pole or suspended from a tree. A this#le feeder is a vertical tube with tiny slits in the side, designed for finches, and a suet feeder is a screened square or mesh bag through which a woodpecker or nuthatch can peck. Try to hang your feeder out of reach of squirrels, or use a baffle to protect it. Avoid feeding old bread and other kitchen scraps, as these items attract starlings and crows. Do not enca~urage mammals like deer and raccoons to feed pn corn, apples, etc., in your yard-these speaes can became a neighborhood nuisance.. NEST BQXES. If possible, leave a dead tree or a trunk standing in your yard, where wo~pedcers can make hales, which will in turn provide places ft~r other wildlife to nest and raise their young, tf there are no dead trees nearby, ~ `- put up a bird Muse for cavity-nesting species such as the chickadee, nuthatch, wren and bluebird. The bird house ~~~~~ should have some vent holes at the tap and drainage holes cm the bottom; it does not need a perch an the front. ~_,, A bat box may be used by a small colony of little brown bats-important night'ttme insect eaters, ~~ ~. ~3RUSH .PILES QR ROCK PILES. Small animals such as chipmunks, rabbits, lizards and toads require suitable places to hide from predators, A small rock pile or brush pile constructed of medium-sized branches might be sited in an out-a~ the-way place in your yard. 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Cc~nsecvap Tran~tlon Care Principal IrKiuslr~al Applrcan~s Name: Q~uarfes ~efroleurn, inc ~oa~~oke County Fxr'sfing Zoning; l ~ ~~ artmer~t of Proposed Zoning: C-2' ~ Tax N1ap N~mber~ ~~.02-0~-~3. ~~-OD~~ C~l~mutllty fl~ve~~pr~~n~ 11~ag1sfer1al ~1s~ricl; Cafawba Area. ~.1~ Acres 12 March, 2008 kale, "~'° = 2~0' R~~rrake ~aurr~y ~e,~ar~m~nf of ~omr~~r~if y ~~velapmen~ ~ Appiicanfs flume: ~c~aries Pefr©leum, Inc ~xlsfing Zoning: 1-2 Proposed Zoning: C-2 Tax Map fllumber~ 55.02-02-13, 0~~0000 M'agisferiai ~isfrt`cf: ~'afawba Area: 9.0 Acres 12 Mara, ~OOa Sca1e:1" = 2~a' ARTICLE III. DISTRICT REGULATIONS Page 1 of 5 SEC. 30-54. C-2 GENERAL COMMERCIAL DISTRICT. Sec. 30-54-1. Purpose. (A) The purpose of this district is to provide locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county. This district is intended for general application throughout the county. General Commercial Districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this district are generally consistent with the recommendations set forth in the Transition and Core land use categories of the Comprehensive Development Plan. Site development regulations are designed to ensure compatibility with adjoining land uses. Sec. 30-54-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk ("~) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Residential Uses Accessory Apartment Home Beauty/Barber Salon Home Occupation, Type I Multi-Family Dwelling Two-Family Dwelling 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center Educational Facilities, College/University Educational Facilities, Primary/Secondary Family Day Care Home Guidance Services Park and Ride Facility Post Office Public Assembly Public Parks and Recreational Areas Safety Services " ARTICLE III. DISTRICT REGULATIONS Utility Services, Minor 3. Office Uses Financial Institutions General Office Med ica I Office Laboratories 4. Commercial Uses Agricultural Services Antique Shops Automobile Dealership, New Automobile Repair Services, Minor Automobile Rental/Leasing Automobile Parts/Supply, Retail Bed and Breakfast ~` Boarding House Business Support Services Business or Trade Schools Commercial Indoor Entertainment Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communications Services Construction Sales and Services Consumer Repair Services Funeral Services Garden Center Gasoline Station Hospital Hotel/Motel/Motor Lodge Kennel, Commercial Pawn Shop Personal Improvement Services Personal Services Restaurant, General Restaurant, Family Page 2 of 5 ARTICLE III. DISTRICT REGULATIONS Retail Sales Studio, Fine Arts Veterinary Hospital/Clinic 5. Industrial Uses Recycling Centers and Stations * 6. Miscellaneous Uses Amateur Radio Tower * Page 3 of 5 Parking Facility * (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*) indicates additional, modified or more stringent standards are fisted in Article IV, Use and Design Standards, for those specific uses. 1. Civic Uses Adult Care Residences Halfway House Life Care Facility Nursing Home Religious Assembly Utility Services, Major 2. Commercial Uses Adult Business * Automobile Dealership, Used * Automobile Repair Services, Major * Car Wash * Commercial Indoor Amusement Convenience Store * Dance Hall Equipment Sales and Rental Manufactured Home Sales Mini-warehouse Outpatient Menta! Health and Substance Abuse Center Recreational Vehicle Sales and Service * Restaurant, Drive-in and Fast Food * Surplus Sales Truck Stop 3. Industrial Uses Custom Manufacturing * ARTICLE III. DISTRICT REGULATIONS Page 4 of 5 Landfill, Rubble Transportation Terminal 4. Miscellaneous Uses Broadcasting Tower * Outdoor Gatherings (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03; Ord. No. 102505-7, § 2, 10-25-05} Sec. 30-54-3. Site Developrnent Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A)Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (13)Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind the front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C)Maximum height of structures. 1. Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment. -fhe maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: actual height of principal structure. (D)Maximum coverage. ARTICLE III. DISTRICT REGULATIONS 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. Page 5 of 5 (Ord. No. 62293-12, § 10, 6-22-93) ARTICLE III. DISTRICT REGULATIONS Page 1 of 3 SEC. 30-62. I-2 INDUSTRIAL DISTRICT. Sec. 30-62-1. Purpose. (A) The purpose of the i-2, industrial district is to provide areas within the urban service area which contain existing more intensive industrial uses or are suitable for such activities. These areas coincide with the principal industrial land use category contained in the community plan and are designated based on the suitability of the land in terms of slope and freedom from flooding and the relative remoteness and absence of substantial residential development which could be adversely affected by such development. In addition, the availability of adequate sewer and water capacity, access to arterial road network, and proximity to rail and airport facilities or the interstate highway system are major considerations. Distributing these areas around the county in a planned manner to create employment centers within close proximity to residential growth areas and reduce heavy traffic generation of industrial uses is encouraged. (Ord. No. 042799-11, § 1 f., 4-27-99) Sec. 30-62-2. Permitted Uses. (A} The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*} indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Agricultural and Foresfry Uses Agriculture 2. Civic Uses Day Care Center Park and Ride Facility Post Office Public Maintenance and Service Facilities Safety Services Utility Services, Minor Utility Services, Major 3. Office Uses Financial institutions * General Office Laboratories 4. Commercial Uses Automobile Repair Services, Major * Business Support Services Business or Trade Schoois Equipment Saies and Rental ARTICLE III. DISTRICT REGULATIONS Laundry 5. Industrial Uses Construction Yards Custom Manufacturing * Industry, Type I and Type II Landfill, Rubble Meat Packing and Related Industries Railroad Facilities Recycling Centers and Stations Scrap and Salvage Services Transfer Station * Transportation Terminal Truck Terminal Warehousing and Distribution 6. Miscellaneous Uses Amateur Radio Tower Page 2 of 3 Parking Facilities * (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Commercial Uses Commercial Indoor Sports and Recreation Mini-warehouse '~ Surplus Sales Truck Stop * 2. Industrial Uses Asphalt Plant * Composting " Industry, Type !II * Resource Extraction * 3. Miscellaneous Uses Aviation Facilities, Private * Broadcasting Tower * Outdoor Gatherings * (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99) ARTICLE III. DISTRICT REGULATIONS Page 3 of 3 Sec. 30-62-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A)Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 20,000 square feet. b. Frontage: 100 feet on a publicly owned and maintained street. (B)Minimum setback requirements. 1. Front yard: 30 feet, or 20 feet when a!I parking is located behind the front building line. 2. Side yard: a. Principal structures: 10 feet. b. Accessory s#ructures: behind front building line and 3 feet from side line. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to ali streets. (C}Maximum height of structures. 1. Height limitations: a. All structures: When adjoining property zoned Residential, 75 feet, including rooftop mechanical equipment. The maximum height may be increased provided each required yard {side, rear, or buffer yard) adjoining a Residential district is increased two feet for each foot in height over 75 feet. This distance shall be measured from the portion of the structure which exceeds 75 feet. In all other locations the height is unlimited. (D)Maximum coverage. 1. Building coverage: 75 percent of the total lot area. 2. Lot coverage: 90 percent ofi the total lot area, (Ord. No. 42694-12, § 9, 4-26-94) ARTICLE IV. USE AND DESIGN STANDARDS Page 1 of 1 Sec. 30-85-16. Gasoline Station. (A) General standards: 1. Bulk storage of fuel shall be underground pursuant to the standards established by the National Fire Prevention Association (NFPA) and the U.S. Environmental Protection Agency (EPA). (B) Additional standards in the AV and NC districts: 1. No more than four (4) stations designed for dispensing fuel shall be located on site. 2. Fuel dispensers shall be located at least thirty (30) feet from any public street right- of-way, and shall be located at least one hundred {100) feet from any adjoining residential use type. 3. When adjoining a residential use type, a Type C buffer yard in accordance with Section 30-92 shall be provided along the property line which adjoins the residential use type. http://library2.municode.com/default/DocView/12222/1 /119/123 5/1 /2008 AT A REGULAR MEE"PING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 27, 2008 ORDINANCE TO REZONE 1.0 ACRE FROM I-2, HIGH INTENSITY INDUS"TRIAL DISTRICT, TO C-2, GENERAL COMMERCIAL DISTRICT, FOR THE PURPOSE OF CONSTRUCTING AN UNMANNED GASOLINE STA"PION LOCATED AT 3327 SHAWNEE DRIVE (TAX MAP N0.55.02-2-13.01), CATAWBA MAGISTERIAL DISTRICT, UPON THE APPLICATION OF QUARLES PETROLEUM, INC. WHEREAS, the first reading of this ordinance was held on April 22, 2008, and the second reading and public hearing were held May 27, 2008; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 6, 2008; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.0 acre, as described herein, and located at 3327 Shawnee Drive (Tax Map Number 55.02-2- 13.1) in the Catawba Magisterial District, is hereby changed from the zoning classification of I-2, High Intensity Industrial District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Quarles Petroleum, Inc. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The subject property will be utilized solely as a gasoline station. (2) Any free standing sign on the property shall not exceed fifteen (15) feet in height with a minimum setback of fifteen (15) feet. (3) The maximum height of any structure shall not exceed forty-five (45) feet in height. 4. That said real estate is more fully described as follows: Being all of Tax Map No. 55.02-2-13.1 and containing 1.0 acre and located at 3327 Shawnee Drive, Roanoke, VA. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 2 T-~ PE'I'I-fIONER: Liendo, Ltd. CASE NUMBER: 12-512008 Board of Supervisors Consent 1St Reading Date: April 22, 2008 Planning Commission Hearing Date: May 6, 2008 Board of Supervisors Hearing & 2"d Reading Date: May 27, 2008 A. REQLIEST To obtain a Special Use Permit in a C-2, General Commercial District, to operate adrive-in and fast food restaurant on 0.172 acre located at 4321 Brambleton Avenue B. CITIZEN COMMENTS IVo citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Ms. Lindsay Blankenship presented the staff report. Three conditions were proposed in the staff report. Ms. Blankenship presented a letter dated IVlay fi, 2008 from Elijia Arellano, Member Manager of EI Rodeo Associates, LLC and owner of an adjacent property located at 4301 Brambleton Avenue, identified as Parcel ID number 076.20-02-19.00. The letter indicated Mr. Arellano's consent to allow Liendo LTD. to utilize his property "as a staging area for deliveries of food products... provided the deliveries take place in conjunction with the delivery of food products to the restaurant doing business on [his] property". Mr. David Radford expressed concerns with the perpetuity of the written agreement and asked Mr.Joe Obenshain, Senior Assistant County Attorney, if the agreement could be revoked at will. Mr. Obenchain stated that it was not an easement; only a written agreement which could be revoked at any time. Mr. Gary Jarrell expressed concerns with the size of the parcel, the limited amount of parking on the site and the loading accomodations. Mr. Radford questioned suggested condition two in the staff report. He inquired about the allowable lot coverage for a parcel in the C-2 zoning district and asked staff whether urns and planters would reduce the imperviousness of the site. Ms. Blankenship responded that the allowable lot coverage was 90% and that urns and planters would not reduce the imperviousness of the site. Mr. McNeil also expressed concerns with the limited amount of on-site parking. Mr. Radford recommended removing condition number two. He felt comfortable with the applicant obtaining a permit from the Virginia Department of Transportation (VDOT) to plant low lying shrubs in the right-of-way, or adding urns and/or planters along the front facade of the existing building. Mrs. Hooker commented that it was a "good effort" to improve a nonconforming site. D. CONDITIONS 1. The subject property shall be utilized for the operation of a drive- in/fast food restaurant with take-out and delivery services only. Due to existing site conditions, table service shall not be permitted with this use, nor shall adrive-through or a drive-up facility. 2. Total signage on the site shall not exceed seventy-five (75) square feet, excluding directional and temporary signs. The existing pole sign may be refaced, but shall not be expanded. E. CONIMISSION ACTION Mr. Radford made a motion to recommend approval of the petition with two conditions. The motion carried 5-0. F. DISSENTING PERSPECTNE None G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission ,..3, , - ._ .. STAFF REPO RT -:. Petitioner: Liondo, LTD. Request: Special Use Permit for the Establishment of a Drive-InlFast Food Restaurant Location: 4321 Bramble#on Avenue Magisterial District: Windsor Hills Suggested 1. The subject property shall be utilized for the operation of adrive-inlfast food Conditions: restaurant with take-out and delivery services only. Due to existing site conditions, table service shall not be permitted with this use, nor shall adrive- through or a drive-up facility. 2. Permanent vegetation shall be provided along the main entrance facade of the existing building, providing a vegetative area between the building and the parking area. At a minimum, the landscaped area shall consist of six ~6) small evergreen or deciduous shrubs and two (2) small deciduous trees. 3. Total signage on the site shall not exceed seventy-five (75) square feet, excluding directional and temporary signs. The existing pole sign may be refaced, but shall not be expanded. EXEClJ.7 _IVE_ Sly MMARY Liondo, LTD. is requesting a special use permit tooperate adrive-inlfast food restaurant in an existing building located at 4321 Brambleton Avenue, identified as parcel number 76.20-02-18.00-0000. The owner of the parcel is Dennis, R. Cronk, M.C. Associates, Inc. of Roanoke. 'fhe applicant is Grace Niday, Liondo, L'fD. 'fhe parcel is 0.172 acre and is located in the Windsor Hills Magisterial District, as well as the Windsor Hills Community Planning Area. The parcel is zoned General Commercial (C-2) which provides for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the County. The 2005 Comprehensive Plan indicates that the Future Land Use Designation of this parcel is Transition, which encourages the orderly development of highway frontage parcels and discourages intense, highway oriented commercial uses. -fhe proposed restaurant will be engaged in the preparation of food and beverages for #akeout or delivery. The applicant does not propose adrive-through facility or table service to patrons. All food will be prepared on site. The applicant anticipates the hours of operation to be from 11:00 am to 11:OOpm daily. No more than five (5) employees will be in the establishment at any given time. The applicant anticipates approximately 420 deliveries per week, for an average of 60 deliveries per day. All orders purchased for takeout will be picked up by the customers inside the establishment. The application indicates that takeout purchases will represent approximately 25% of the overall business with 75% devoted to deliveries. The applicant proposed about 20-25 takeout orders per day. _: 1. ~4P:PLICA.BLE REG!lL~4T10NS ..~ . The Roanoke County Zoning Ordinance defines adrive-in or fast food restaurant as an establishment primarily engaged in the preparation of food and beverages, for either take-out, delivery or table service, served in disposable containers at a counter, a drive-up or drive through service facility or offers curb service. The proposed restaurant does not propose adrive-up or adrive-through facility; nor does the applicant propose curb service or table service. Far purposes of this application, the proposed restaurant is being considered a fast food restaurant only. If at any time in the future, the owner andlor applicant proposes to expand the footprint of the existing building, add adrive-up andlor drive through facility to the site, or utilize curb or table service, the special use permit will have to be amended. It is staffs opinion that the existing site conditions will not accommodate adrive-up, adrive-through facility or table service to patrons. -fhe subject parcel is zoned C-2, General Commercial District. Per Section 30-54-2 {B) {2) of the zoning ordinance, adrive-in or fast food restaurant is allowed with a special use permit in the C-2 district. Article V of the zoning ordinance provides development standards {i.e. landscaping, parking, signage, etc.) for the establishment of adrive-in or fast food restaurant in Roanoke County. A commercial entrance permit andlor land use permit will be required by the Virginia Department of Transportation {VDOT). Additional changes to the site may be warranted based upon VDOT's site plan review process. If this special use permit application is approved, a modified site plan review process will be required. This modified site plan review process will consist of a zoning review and a change of use review. Approvals from zoning and buildings are required prior to occupancy, Building code requirements regarding change of use must be met in addition to Americans with Disabilities Act (ADA) standards relative to modifications to the existing onsite building. _._ 2.. ANALYSIS OF EXISTING:CONDiT14NS Background -Per Roanoke County real estate records, M.C. Associates Inc. of Roanoke, purchased the subject property in December of 1986, The existing one (1) story commercial building was constructed in 1970. It is setback approximately fifty (50} feet from Brambleton Avenue (Route 221). Based off the survey submitted with the application dated December 16, 19$6, the footprint of the existing structure is 2,100 square feet {see attached survey}. The property is located at 4321 Brambieton Avenue and is 0.172 acre in size. It is fifty {50} feet in width and one-hundred fifty (150) in depth. The property is served by both public water and public sewer. Overhead utilities serve the property. A variety of uses have operated from the subject property throughout the past forty (40} years. These predominately retail-type uses have included an auto parts store, a whirlpool sales store with a service center and a salt water fish stare, Based upon the owner's statement, the subject property has been vacant for a minimum of three {3) years from the date of this application. The owner completed both exterior and interior renovations to the existing structure in spring of 2006 {see attached pictures). The renovations included new electrical, plumbing, heating, air conditioning, interior walls, interior ceiling and an exterior facade treatment. The parking lot has also been repaved. To o ra h Ne etation -The parcel is predominantly flat and completely covered with the parking lot and the footprint of the building. -fhe only vegetation on the property is located behind the existing building along the northwest property line which abuts the parking lot of Oakey's Funeral Home. This vegetation includes a sparse screening of deciduous trees. The grass strips along the frontage of the subject property, parallel to Brambleton Avenue, appear to be located within the right-of-way limits. To mitigate the imperviousness of the existing site conditions, staff would like to see permanent vegetation 2 added along the walls of the structure in the form of shrubs and small trees. Since the parking lot has recently been repaved, the owner is not eager to add landscaped areas along the building. At a minimum, staff recommends that permanent vegetation be added along the front wall of the existing structure. Due to the limited availability of parking on the site, staff would not recommend that interior landscaping be added to the site that encroaches upon the existing number ofi parking spaces. Staff would encourage a strip of shrubs along the southernmost wall of the existing structure. A dumpster has been proposed in the northernmost comer of the parcel, to the rear of the building. Please see the attached diagram and pictures submitted by the applicant. The proposed location of the dumpster will utilize an existing parking space. The proposed dumpster will make the parking conditions on site more nonconforming, as the number of existing parking spaces will drop to eleven (11). The applicant has proposed to add three (3) parallel parking spaces along the northern side wall of the existing building to mitigate the loss of parking caused by the location of the dumpster. Surrounding Neighborhood_-The subject property and all adjacent properties are zoned C-2, General Commercial. Adjacent uses include general restaurants to the northeast (Tito's Italian Restaurant) and southwest (Country Cooking) and parking for a funeral service (Oakey's Funeral Home) to the northwest. Southeast across Brambleton Avenue are various uses which include a medical office, general offices and retail sales. .-. :_ _ .. 3. ANALYSIS OF-_PROPOSED DEVELOPMENT. Site Layout/Architecture -The existing building footprint indicates a 2,100 square-foot building. The one- storybuilding is located on a slab and is approximately eighteen (18) feet in height. The building is composed of a masonry frame with concrete block on the sides and rear with a brick front facing Brambleton Avenue. The decorative fagade treatment (tower) supported by white columns with a stucco finish is a recent addition to the building (see attached pictures). Based upon the minimum parking requirements of the zoning ordinance, the existing parking on the site is inadequate for the proposed use. The parking calculation far a fast food restaurant without adrive-through facility is 1 space per fi0 square feet of gross floor area. Based upon the existing 2,100 square foot building, thirty-five (35) parking spaces would be required with the proposed use. There are eight (8) parking spaces located between the building and Brambleton Avenue and four (4) spaces located to the rear of the building, for a total of twelve (12) spaces. The absence of table service to patrons will help mitigate the lack of parking on the subject property. No exterior lighting has been proposed with the application. The owner has verbally indicated to staff that no exterior light poles will be added to the property. The applicant has verbally indicated to staff that decorative exterior lighting may be added to the front of the building (i.e. gooseneck lamps), which would light the facade of the building and shed downcast lighting away from Brambleton Avenue. The zoning ordinance permits a light intensity of 0.5 foot-candle at adjoining streets and residential properties. All exterior lighting fixtures are to be designed, located, and arranged so as to not direct glare on adjacent streets and residences. A signage plan has not been submitted with the special use permit application. There is an existing pole sign on the property that is approximately 15.5 feet in height. The existing sign structure is set back approximately 14 feet from the edge ofright-of way. If the existing sign structure were refaced it would accommodate approximately a 9' x 6' sign (54 square feet). Based upon the road frontage of the subject property, the allowable signage wouid be limited to a maximum of 75 square feet (50' x 1.5 sq. ft.). If the sign structure were removed from the property, a freestanding sign could not be erected on the property, because it is a legal nonconforming parcel that does not meet the minimum road frontage requirement of a parcel in the C-2 district that is served by public water and sewer. AccesslTraffc Circulation -The subject property utilizes one vehicular access point along its 50 -foot long boundary adjoining Brambieton Avenue (State Route 221). Brambleton Avenue is a major north-east, four- lane, undivided urban collector street with curb and gutter. Based upon the 2006 Daily Traffic Volume Estimates prepared by the Virginia Department of Transportation {VDOT}, an annual average daily traffc count of 20,000 vehicles were reported on a 1,36 mile length of Brambleton Avenue (State Route 221) from Electric Road (State Route 419) to Arlington Nills Drive. The posted speed limit is 35 miles per hour at the location of the subject property along Brambleton Avenue. Per VDOT staff engineer Scott A. Woodrum, P.E.: "The minimum required intersection sight distance is 415 feet. The sight distance from the existing entrance appears to be adequate in both directions." Mr. Woodrum also indicates that a right turn lane warrant analysis may be requested by VDOT during the modified site plan review process. Upon approval of the site plans, a commercial entrance permit andlor a land use permit will be required from VDOT. Due to the narrowness of the parcel, internal circulation on the site is not conducive for drive-through or drive-in facilities, commonly associated with fast food restaurants. If the applicant, owner, or subsequent party wishes to incorporate either or both of these facilities in the future, an additional special use permit would need to be acquired from the Roanoke County Board of Supervisors. Additional site restraints include the lack of accommodations for loading facilities. Staff has inquired of the owner and applicant's intentions for receiving deliveries to the site. The applicant has indicated to staff, both verbally and in writing, that U.S. Food Services would be delivering products to the site on a weekly basis. Staff is concerned that the existing site conditions will not accommodate a tractor trailer. The applicant has expressed intentions of negotiating an agreement with either of the adjacent properties located to the northeast {Tito's Italian Restaurant) and to the southwest (Country Cookin') to address the loading concerns applicable to the proposed use. Staff has requested written confirmation of this agreement upon its availability. As of the date of this staff report (May 2, 2008}, a written agreement has not been provided that addresses the loading concerns associated with the proposed use, Per the attached fetter dated April 23, 200$, the applicant has indicated that U.S. Food Services will be delivering products to the site in the morning. Fire & Rescue/Utilities - ~fhe Cave Spring Fire Department is located on Old Cave Spring Road, approximately 0.5 mile from the subject property. The Cave Spring Rescue Station is located on Valley Forge Avenue, approximately 0.6 mile from the subject parcel and north of the Electric Road and Brambleton Avenue intersection. Per Todd Maxey, Division Chief for the Roanoke County Department of Fire and Rescue, no major impacts are anticipated with the proposed use. Public water and sewer are both available to the site. Stormwater Management-The subject property is already developed. No new construction is proposed. Building coverage on the site is approximately 28%; lot coverage is approaching 100%, as the majority of the site is covered with an access lane and parking, 'the C-2 zoning district allows a maximum of 50 percent building coverage and 90 percent lot coverage. Screening & Buffering -Existing onsite vegetation is located along the northwestern property boundary. As mentioned earlier in this report, the existing vegetation consists of sparse tree line of deciduous trees. The zoning ordinance would not require additional screening or buffer yard requirements as the adjacent properties are zoned C-2, General Commercial. There is a grass strip in existence adjacent to Brambleton 4 Avenue that extends along the front of the subject property; however, these grass strips appear to be located within VDOT right-of-way. ., :, .~ :: ._.. 4.; - CONFORMANCE;INITH ROANOKE COUNTY COMPREHENSIVE PLAN In accordance with the Roanoke County 2005 Comprehensive Plan, the future land use designation of the subject property is Transition. The Transition designation encourages the orderly development of highway frontage parcels with a high degree of architecturally and environmentally sensitive site design for office, institutional, higher density residential, park and small-scale retail uses while serving as buffer between highways and adjacent lower intensity land uses. Adjacent properties located on the western side of Brambleton Avenue are designated Transition as well. ~~hese properties serve as a buffer between the parcels located along the east side of Brambleton Avenue that are designated Core and the lower-density residential areas located along Oid Cave Spring Road, Staff concludes that the proposal is in general conformance with the future land use guide of the Roanoke County Comprehensive Plan. The subject property has direct access and frontage along a major collector street. The subject property is commercially zoned. The property is physically oriented towards the major collector street and is served by urban services, such as public water and sewer. Staff concludes that the proposal is also in conformance with the economicdevelopmentgoa1s and objectives. The proposed use supports the retention of a local business, increases the commercial tax base and provides additiona! employment opportunities for citizens in the area. 5. r STAFF CONCLUSIONS The proposed project is in general conformance with the goals and objective of the future land use designation (Transition) pertinent to the subject property, as well as the economic development goals and objectives of the Roanoke County Comprehensive Plan. The proposed use is consistent with neighboring uses along Brambleton Avenue and is less intensive than similar uses located adjacent to the subject property that provide table service to patrons. The impediment of the subject property is that it does not have ample space to accommodate all of the development requirements listed in the County's zoning ordinance. With the proper conditions, steps can be taken to handle the parking and loading concerns associated with the impacts of the proposed use. Staff would recommend that documentation regarding a shared agreement with an adjacent property owner be received indicating the willingness of the applicable party to allow the applicant to utilize their property as a staging area for deliveries anticipated with the proposed use, Staff recommends that vegetation, such as shrubs and small trees, be proposed on the site; preferably along the walls of the existing building. Additional landscaping will enhance the overall aesthetic quality of the proposed use and reduce the impervious nature of the site. CASE NUMBER: 1 2 - 512008 PREPARED BY: Lindsay Blankenship HEARING DATES: PC: x1612008 BOS: 5/27/2008 ATTACHMENTS: 1) Special Use Permit Application 2) Aerial Photograph 3) Zoning Map 5 4) Future Land Use Map 5) Site Inspection Photographs 6) Photographs from Owner of Existing Building (before and after renovations) 7) Diagram of Dumpster Location with Pictures of Proposed Screening 8) Letter from Applicant dated April 23, 2008 9) General Commercial,C-2, Zoning District Regulations 10) Drive-In or Fast Food Restaurant Use and Design Standards 11) Letter from the Virginia Department of Transportation (VDOT) dated April 11, 2008 6 County of Roanoke Community Develo ~18nn1inb & ZO[IIn 5204 Bernard Drip P O Box 29800 Roanalce, VA 240 (~ao~ ~~z-2o~g rA~ piR~ - 7 208 1$FPARTMEIdI OF ~ ~~ For Sfafi`Use C~r~ Date received: - '~/- O f~ •cation fee: ~%~ .00 ,3- P c• s issued: Pz -~goo~a Received by: 1303 du[c: Nnmbcr f O~ - ~~aoo U ~iLl. APPLICANTS Check type of applica#ion €iled (check all that apply) ^ Rezoning C~Special Use ^ Variance ^ Waiver ^ Administrative Appeal ^ Comp Plan try ~-3233) Review Applicants narneladdress wlzip Phone: 5 4 0- 9 $1-1 3 4 0 - Liondo, LTD. Work: Grace Niday Cell ~: - - 1316 Grandin Raad, Raantake, VA X4015 FaxNo.: Owner's name/addresswlzip Phone#: 540-85 -3651 M.C. Associates Inc. of Roanoke Work: 54D--520-2741 Dennis R. Crank, V.P. Fax Na. €f: 540-342-8549 10 5, Jefferson Street, Roanoke, VA X401'1 P4 3 21 Location :i 1 Brambleton Avenue Magisterial District: C-,~~e-~~par~.-tag ~'`1 t N ©S~ ~' ~ l LLS Roanoke, VA 24015 Ca Community Planning area: Wr !J D 562 ~{ t_L Tax Map No.: 20-2-1 8 Existing Zoning: C-Z Size of parcel(s): Acres:. 1 7Z Acres Existing L-and Use:General Commercial REZONING, SPECI,-1L• USE PERMIT, Ii'AfYLR AND C0~1IP PL-AN (ts.?-333) REf~1Eb1' APPLIC~fNTS (R/S/W/CP) Proposed Zoning: C-2 with Special Use Permit fox food delivery/takeouE;. Proposed Land Use: Restaurant and food preparation, delivery and take o t. Roes the parcel meet cite minimum lot area, width, and frontage requirements of the requested district? Yes ~{ No Cl IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YesXl No ~ [F NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions Ueing proffered with this request? Yes ^ No p N / A i'ARIANCE, I J'AIVER AND ADIIIINISTRATII~E APPEAL APPLICANTS (1'/Id'/AA) N A VatiancelWaiver of Section(s) N/A . of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to N / A Appeal oflnterpretation of Section{s): N/A of the Roanoke County Zonin; Ordinance Appeal of Interpretation of Zoning Map to N/A Is the application complete? Please check ifenclasad. APPLICATION WILL NOT BE ACCEPT>rD IF ANY OFTH>;SC ITEMS ARE MISSING OR INCOMI'LGTE. 1t/S1IY/CP V/AA RlS111'/CP Vl.4A R!Sl1VICP Y/AA }C Consultation X 8 112" x 11"concept plan Application fee X Application Metes and bounds description Proffers, if applicable X Justifrcalion Vi~ater and sewer application X Adjoining property owners 1 hereUy certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting ri h the i:nowledge and consent of the owner _ owner's Signature JUSTIFlCAT[ON FOR RE~ONfNG, SPECIAL, USG PERMIT WAIVER OR COMP PLAN e~5,•,,,,~ REVIEW REQUESTS Applicant Liondo. LTD The Plannin; Commission will study rezonin„ special use permit waiver or community plan (!5.?-??3?} review requests to deterntine the need and justification far the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. esplain how the request furli~ers the purposes of the Roanoke County Ordinance as we'I I as the purpose found at the in' of the applicable zoning district classification in the Zoning Ordinance. The subject property is located within a general commercial district along a major arterial thorough fare which serves a large segment of Roanoke County's population. The current zoning district C-2, General Commercial District, permits a wide variety of retail and service related' uses. Over the course of the past 40 years, the improved portion of this property was used as a Auto Parts Store, Retail Whirlpool Sales and Service Center, and a Salt Water Fish Retail Store. ~VJhen the property last became vacant, the owners elected to do a complete renovation which included new electrical, plun~bitzg, heating, air conditioning, interior walls, interior' ceiling, and exterior facade in a manner that would enhance ho overall appearance to the building and neighborhood. ease explain haw the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. he Roanol.e County's Zoning Ordinance provides that within ilia C-? General Commercial District restaurants ors ;nnilted uses. This is reflected in the uses of both adjoining properties. However, Special Use Permits are necessary hen and establishment is engaged in the preparation of food and beverages for either take-out or delivery. The pplicant will he a tenant at this location far the purposes of expanding their current restaurant business located in the iffy of Roanoke to provide far take-out and delivery at this location. There will not be a drive through window or sit nvn service inside the building, We believe the use is consistent with the Roanoke County Community Plan and fits el I within the Commercial Corridor of this section of Bratnbleton Avenue_ descrihe the impact(s) of the request on the property itsetf, the adjoining properties, and the surrounding area, as well as the s on public services and facilities, including water/sewer, roads, schools, parks/recreation and ~re and rescue. to Applicant anticipates their hours of operation will be from 1 l AM to I 1 PM daily with no more than 5 employees in e establishment at one given time. There will be a delivery service during operating hours, It is anticipated there wi li apprnsirnately 420 deliveries per weal: with an average of approtinaately b0 per day. All food will be prepared on te. The Applicant anticipates a small portion of the business will be customers stopping to pick up personal orders. Il orders purchased for take-out will be picked up by the customers at the counter inside the establishment. We -ticipate this forni of business being 25% of our overall business reflecting on an average of ZO to ZS_ take-out orders ;r day. The service proposed for this location by the Applicant should not impact the: services already ctrtrently ~ovided by the property owners in the immediate neighborhood due to the size of the facility, the anticipated lave! of aivity and t1~e fact that this section of Brambleton Avenue leas a Center Turn Lane for the ease of ingress and egress. CONCEPT PLAN CFiGCI{LIST ~_ A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising finm the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and 6y so doing, correct any deficiencies that Wray not be manageable by County permit#ing regu 1 aligns. The concept plan should not be confused with the site plan or plot plan that is required priorto the issuance afa building permit. Site plan and building permit procedures ensure compl lance with State and County development regulations and may require changes to the initial concept plan. iJnless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit ar variance, the concept plan rttay be altered to the extent pemtitted by the zoning district and other regulations.. A concept plan is required with all rezonirt~, special use permit, waiver; cornrnunity plan (15.3-??3?) review and variance applications. The plan should be prepared by a prafessianal site planner. The love[ of detail may vary, depending on the nature ofthe request.The County Panning L7ivision staffntay exempt some ofthe items orsuggest the addition ofextra items, but the followinG are considered minimum: ALL~RPL•1CANT5 r/ a Applicant name and name of development '~ b. Date, scale and north arrow ~ c, Lot size in acres or square feet and dimensions ~- d. Location, names of owners and Roanoke County tax Wrap numbers of adjoining properties _~~ Physical features such as ground cover, natural watercourses, floodplain, etc. ~: The zoning and land use of all adjacent properties ~Q. AlJ property lines and easements It. All buildings, existing and proposed, and ditnensiarts, floor area and heights ~'r L.ocation, widths and names ofall exislingor platted streets orotherpublic ways within or adjacent to the development t~ j. nimensions and locations ofall driveways, parl.ing spaces and loading spaces fftldrliontrl it fvr'rr-alrorr r-egrrired rot REZONfNG card SP£Cl~t 1. USL• PGRA~/IT ~rPPL IGffNTS ~•~ Existing utilities (water, sewer, storm drains) and connections at the site I Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections _ o. Locations of alt adjacent fire ]tydrants ~_ p. Any proffered conditions at the site and how they are addressed ,~~V /.~-q. Ifproject is to be phased, please show phase schedule i certify that all items required in the checklist above are complete. f/a'"D r l ' ~ . ~ ~ O 5i orate of app rcant ate ~ [tOAN ~ F Plannin & Zonin Division CammUnity Development ; •~:;::: ` ~ g g U 'a Y9S8 ]NOTICE TO APPLICANTS I"OR REZONING, SUBDIVISION WAIVER, PUBLIC STREL-T WAIVER, OR SPECIAL USE PERMIT PL"TITTON PLANNING COMMISSION ApPL1CATION ACCEPTANCE PROCEDURE Tile Roanoke County Planning Commission reserves tl~e right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Contmissioa~ers present at the scheduled public hearing tlrat sufficient time was not available far planning staff and/or an outside referral agency to adequately evaluate and provide written con~rnents and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written Can7ment5 and suggestions to be included in a written memorandum by planning staff' to the Plamiing Commission. Tl~e Planning Carnmissian shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NL`ED FOR TRAFFIC ANALYSL'SAND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezorvng, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if' the County Transportation Engineering Manager or staff from the Virginia Depattlnent of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: n list of potential laird uses arrd situations Aral i~>>otrlcr' necessitate ~rrlher .study is pro>>rded as part of this rrpplicatiolr package}~ This continuance shall allow sufficient time far all necessary reviewing parties to evaluate the required traffic analyses and/or traffc impact study and to provide written comments and/ar suggestions to the planning staff and the P1aruling COnlr11155ian. If a continuance is warranted, the applicant will be notified of~tl~e continuance and the newly scleduled public hearing date. E.frective Date: April 19, 2005 ~' 1~t1~/`~ ~ . Ararne of Petition ~~ ~~ Petitioner's Signature Date JOHN M. OA,f E"Y. /NC 0 d N 36'29 Ql7" E-~ li - ' - P4, SD.00' ,~3 O. IT2 f{CRLr k f D a, TT j"' a ~. a .~ O RO,E.Q N' S/f-r/Tfl ~ o. a ira~ P ivaa ~ LEONARD /y SM/Tf( ~ . q. o.,s./oy9 Pr, lss QB. 9f~1 PQ_/SG ~ ~ !-STY C.rN.v~ NOTES ~3 f-,lcE ~ 1. DEED BOOK 1243 PG. 1324 p O 2. TAX NO,: 7b,24-2-16 ~ ,M 3. PROPERTY NOT Its ANY HUD FLOOD H Z RD o P Jo Q- ~ A A ZONE, h " ~ ,~.,• l~ ~CONJ ON t M ~ I rlSPHAGT _ PAR.YI C~ s ~~ 5 3G °19'00' W So.OQ' U, S. ROUr~ 22I I/o' R/tom LEGEND SUAVEY£D PRDPERTY LINE ~5'C,QLE ~ ! ~.1''0~ - ---DEED LINE -of-OVEBHEAD ELECTRIC -ar--"pVEQHEAD PHDNE O FOUEtD IRDN ~ 5ET IRON REBAR SHADING DENOTES COtiCRETE SURVEY FOR M C ASSOCIATES, /NC Of ROr4N4r~E 4321 BRAHBLETDN AVENUE 5W ~0~+ L PORTION TRACT 5 1f'r L.L. GREEHI~lOOD LAND ~: ROANDKE COUNTY, VIRGINIA y CJ:RL~'GN y SURVEYED D£CEliBER Z6, 1986 ,)OB NUMBER 60975 001521 ~.~~K ¢ [~ I~sV~~O .~~~ ^OCI4TEC~L. ~ _ ~~~ { PLANN ERS•ARCH ITECTS• E~iGfN EERS • SURVEYORS• 16 South College Avenue•Sa1em, Vlrglnia-369.7323 RfPGCCTUaO TO..oRaOW ADJGIN~NG PRGP~RTY OWNER LASTING Address of Subiect Properly: Tax Map No.: Applicant's Name: Owners: 4321 Brambleton Avenue 076.20-02-18•fl0-0000 Liondo, I.TD M C Associates Inc_ of Roanoke ADJOINING PROPERTY OWNERS This list as follows are those prapeity owners who awn property beside, behind or across the street from the subject property noted above: COUNTY OF IrOANOI{E Offcial Tax Number Owner's Name and Mailins Address 076.20-OZ-19.00-0004 l1I Rodeo Associates 430I Bran~bleton Avenue 1$40 Sawmill Branch Road Salem, Virginia 24153 07G.Z0-OZ-17.00-0400 Roger W Smith Est Robert E Glenn Ex 43?5 Brambletan Avenue & Trustee UCTrust Estate Ai#: B I-Ioeppner 4335 Brambleto~~ Avenue Roanoke, Virginia 2018 07G.20-OZ-02.00-0000 .iohn M_ Oakey Inc_ 4?57 Brambleton Avenue Po Box 1579 Roanoke, Virginia 24007 077.17-OS-17.00-4000 Don B Barnhart 4330 Brarnbleton Avenue 3b39 Bran~bleton Avenue Roanoke, Virginia 24018 Roanoke County Real Estate !~a Paelofl County of Roanolce,Virginia P;ucclltL 117fi?I1-h2-Ifi.Uf)•Ugt)t) Property Address: 4321 BRAMBE.i~TON AV Unit# Building Name: VACANT OsvnerNamc: Nl C ASSOCIATES INC OI: ROANOKI~ F3illing Address: "/o GL-AINE- CRONK 3310 KINSBURY C]R ROANOKE VA 24Di8 Legal Description: PT TR ~ L L GREENWOOD LAND Neigl)borHood: 0201 Appraiser: 65 Utilities: WAT6R/SFt~+fsR Clir:k 11~t'~ iirr contact inlinrnatiun - Print Hclp r ~~ C:kr"tl ~III77I)Cr; DI11 ul' t)ill Jurisdiction: COUNTY Magisterial District: WINDSOR 1•IIL~L.S Census Bloctt: 51 1 G 103D70340 [ 8 Deeded Acre (AC) or Lot {LT): 0.17 AC Calculated Acreage: In Land Usc: N Usc h~lodel: CO[v1N[C-R.CIAL Year Built (Est): 1970 Style: 1.0 STORIL-.S Billing Ty~c Class: 2007 Land Value: $G3.S00 2.007 13vilding Value: y;gg 700 CllCli !Bert: ~Or 2DD73otallbinrkctVnfuc: ~IS9.S00 2()08 Valetes Transfers Instrurvent References Year/Month Sales Pa•ice Type Number PI_A1" OODOOOODD 198b12 $75.000 OE353004D $0 ~0 SO SO Foundation: SPREAD F7G Sub Floar: SL-AB ON GRADE floor Cover #i: CONCRbT'G I~iN door Cover #1: ASI'E•IAL.•f 71LG Interior Wall#L NIASNRYIMIN Interior Wall #2: Gttcrior Wall #1: CONCRF:Tf BLOCK Estcrior Wall #2: FACE BRICK Commercial Structure f<rnmc: Iv1ASONRY Fire Place Description: Roof Structure: 6r1R J01ST Roof Cover: BUILT UP TAG Heat Fuel: GA5 HeatTypc: AIR-DUCTL=.D Air Cnntlition Type: CENT RAL #Apartment Units: 1 flood Certificate: Zoning: C2 Zoning Conditions: Bed Roams: Lower p, Base 0, Upper 0, Total 0 Full Bati)s: Laver 0, Bnse 0, Upper 0, Totat 0 half 6atlrs: Lawcr 0, Base D, Upper 0, Total 0 Sub Arca Description Sq. Ft. BAS ` 2 I D0 St) I {CG: Ia en cITnA is nude to laadnce aitd publish the moat cnrrtnt ;our acc~irne iulimnudu~r possible hu uammirs csprc,.ctl nr intpliul. are po::•idetl lirr tGe dcNa htrtin. its us,: ar itx interymtatiutt in all instances the n~l'icial county ret:,,rls sh;tll ht e,ensuhed I~>r ~eriEicninn ,tl' dact http://eservices.roanol.ecountyva.gov/engineer/re/al ]?.asp?ParcelId=p7G.20-4?- 18A0-000... 3/6/2008 Legal ~eseriptio~ 421 ~~-a~nbleton Avenge BEGINNING at an iron pin on the northwesterly side of U.S. Highway Route No. 221, said iron pin being at the corner of the property of Roger W. Smith; thence with new lines through the Fred L. Bowman property, the following courses and distances: N. 53° 31' W. 150 feet to an iron pin; thence N. 36° 29' E. 50 feet to an iron pin; thence S. 53° 31' E. 150 feet to an iron pin in the West line of U. S. Route No. 221; thence following the line of U. S. Route No: 221, S . 36° 29' W. 50 feet to an iron pin, the place of BEGINNING; and BEING the same property conveyed to the grantor herein by deed dated August 1, 1986, from Paul G. Black, divorced, and Barbara M. Black, divorced, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1243, page 2320. '~ep~ E ~ T E ~ !~ ti~ I ~ ~ I ed I ~{ `~' - Enter Title Here 4321 Br~mble~on Ave. f ~ +- ~ . ~ ~ ~~ ~ ~~~ :~'_ ~ ~ . ,4. ~ ~ ~' ~' ,r +~ ;~ ~~ . :., 3 c +~ - + ~ ~!\ ~ r AMC" ~ ~r U~ ~ ~ ~, ~ k ` 'ti T ` ~ ~~, r ra'y`, F , .` ..w ~` °~ 1 {+ - '1 ~~ ~ \ ~,~ ~, ~. ,~ r~ ,, r ''+ ~' q r s ~ ~ ~ ~~ :- f . - ~., 8 y <1 {ll ~Y ~ t A ~ `R ~ - F ', ~ , ~ d `~ ~~~~ i f' ~~' A r ~ ~ v '. ~ r~ ~ ~, ,; ~ ~ F, _ r' , ~ ITT r~ ~l ~., , -~_ 1r ~ ~~ ti ~ ~.'#~ I -. ~ ,~ # _. aN~ `~ ~ ~ . f~~M~~~Mr +~N~wl w.. r ~ . .~ '~~~~~~,~ ,- ~~~M^ ~ ~ x•7'1 ~ .~.+ _: ~~~'• 1 1 1t ~ ,~ n ~ 1 ~~ ~. ~V ~ w ~, ~ ~ ~i R4S~j~NT l~D o~D GAVE SQR1IdG R~ ~ Applicants Name; Lior~da, LTD Roanoke ~©ur~~y Existir~~ Zaning, ~-~ ~e ar~ment of Proposed Zo,~ing: C-~S ~ Tax Map Number: 76.~a-02-~8.Oa-000 Gommur~~~~ ae~e~~pr~err~ Ma~isferial Dis~rlel; fNin~sor Nills Area; 0, f 72 Acres 92 March, 206 Sca1e;1" ~ 20D' ,4pplicanfs Name: Liana-o, L T~ Exrstrng Zonrng: C-2 Fc~arr~ke County fle ~r~men~ ~of Proposed Zorring: C-2S p Tax Map Number: 7fi.24-42-8.44-4404 Cc~mr~uni~y ~ev~loprnenf Magisterial ~istrlc~: Windsor Hills area: 0,172 Aores ~~ March, 20aB ~C~la;1" = 20~' c~ My _ a ti7K ~ ~ i4M ~ ~: i ~~ t; 1 I ~ s~ a ~' ~, ` w ~h cR~'- ~'~ ~~ j+ I i I~ ~ 3 ^L.~~~..--. n ~ i u a _~ ! 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Z rl ~. ~t~x LI.ENDO, LTD 1316 Grattrlin Read Roanoke, lUirginia 24015 April 23, 2008 Lindsay Blankenship, CZA-Planner II County of Roanoke Department of Community Development 5204 Berard Dtive Roanoke, Virginia 24018 Re: Special Case Application for 4321 Brarnbleton Avenue, Roanoke, Virginia ~40;E8 Dear Ms. Blankenship: We appreciate the opportunity to meet with you and discuss our Special Use Application scheduled to go before the Planning Commission May 6, 2008. Tn an effort to respond to the items we discussed, we are providing the following information in hopes that it will assist in receiving a positive response to our application. Siuna~e• We will be using the existing free standing sign to promote our business. All signage at this location will be in accordance with Roanoke County Sign Ordinance. Landsca~in~: We will be placing a planter box or urn at each end of the front facade of the building with shrubs for public viewing. Parltin~: Currently there are 12 marked parking spaces in the front and rear of the building. There is also room for 3 additional spaces yet fo be marked running parallel to the side of our building. We believe this parking is adequate to meet the needs of the public and our employees as outlined in our application. Ducnnster: It will be necessary to use one of our parking spaces in the rear of the building. for the placement of a dumpster which we will have screened from public view. Lindsay Blankenship, CZA-Planner II County of Roanoke Department of Community Development Apri123, 2QOS Page 2 Delivery Service: Ali delivery services to our business will be made through our side door in the mornings before we are open for business, U-S. rood Service representative stated that there wil] be no problem to back up their typically large tnrek in the site parking lot for morning delivery. Hopefully the above information will be of some assistance and should you have any duestions or need additional clarification please feel free to give me a call. Sincerely, Grace Niday, President LILNDO, LZ"D ARTICLE III. DISTRACT REGULATIONS Page 1 of 5 SEC. 30-5~. C-2 GENERAL COMMERCIAL DISTRICT. Sec. 30-54-1. Purpose. (A} The purpose of this district is to provide locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county. This district is intended for general application throughout the county. General Commercial Districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this district are generally consistent with the recommendations set forth in the Transition and Core land use categories of the Comprehensive Development Plan. Site development regulations are designed to ensure compatibility with adjoining land uses. Sec. 30-54-2. Permitted Uses. (A} The fallowing uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk {*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Residential Uses Accessory Apartment Home Beauty/Barber Salon * Home Occupation, Type I Multi-Family Dwelling "` Two-Family Dwelling 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center Educational Facilities, College/University Educational Facilities, Primary/Secondary Family Day Care Home Guidance Services Park and Ride Facility Post Office Public Assembly Public Parks and Recreational Areas * Safety Services ~` ARTICLE III. DISTRICT REGULATIONS Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office Laboratories 4. Commercial Uses Agricultural Services " Antique Shops Automobile Dealership, New Automobiie Repair Services, Minor Automobile Rental/Leasing Automobile Parts/Supply, Retail Bed and Breakfast Boarding House Business Support Services Business or Trade Schools Commercial Indoor Entertainment Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communications Services Construction Sales and Services Consumer Repair Services Funeral Services Garden Center " Gasoline Station Hospital Hotel/Motel/Motor Lodge Kennel, Commercial Pawn Shop Personal Improvement Services Personal Services Restaurant, General Restaurant, Family Qage 2 of 5 ARTICLE III. DISTRICT REGULATIONS Page 3 of 5 Retail Sales Studio, Fine Arts Veterinary Hospital/Clinic 5. Industrial Uses Recycling Centers and Stations 6. Miscellaneous Uses Amateur Radio Tower * Parking Facility * (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*} indicates additional, modified or mare stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Civic Uses Adult Care Residences Halfway House Life Care Facility Nursing Home Religious Assembly Utility Services, Major 2. Commercial Uses Adult Business * Automobile Dealership, Used Automobile Repair Services, Major * Car Wash * Commercial Indoor Amusement Convenience Store * Dance Hall Equipment Sales and Rental Manufactured Home Sales * Mini-warehouse * Outpatient Mental Health and Substance Abuse Center Recreational Vehicle Sales and Service Restaurant, Drive-in and Fast Food * Surplus Sales Truck Stop * 3. Industrial Uses Custom Manufacturing * ARTICLE III. DISTRICT REGULATIONS Page 4 of 5 Landfill, Rubble'` Transportation Terminal 4. Miscellaneous Uses Broadcasting Tower'` Outdoor Gatherings (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03; Ord. No. 102505-7, § 2, 10-25-05) Sec. 30-54-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A)Minimum lof requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B)Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind the front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C)Maximum height of structures. 1. Height limitations: a. Principal structures: When adjoining property zoned R-1 ar R-2, 45 feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: actual height of principal structure. (D}Maximum coverage. ARTICLE III. DISTRICT REGULATIONS 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. Page 5 of 5 (Ord. No. 62293-12, § 10, 6-22-93) ARTICLE IV. USE AND DESIGN STANDARDS Page 1 of 1 Sec. 30-85-24. Restaurant, Drive-In or Fast Food. (A) General standards: 1. All drive-through windows shall comply with the standards for drive-through #acilities contained in Section 30-91-10. 2. A special use permit shall not be required for any fast food restaurant that is located within a shopping center (excluding outparcels} and which does not propose drive-in or curb service. COMM~NWEALT~ of V~~~INIA DEPARTMENT OF TRANSPORTATION Po Box sa7~ SALEM, VA 24'53-0560 DAVID 5. EKERN, P.E. COMMISSIONER April 11, 2008 Ms. Becky Meador Roanoke Courny Planning Department P. O. Box 29800 Roanoke, VA 24018 Faxed 540-772-2108 RE: Rezoning - C-2 to C-2 w/Special Use Permit Ms. Grace Niday -- Liondo, Ltd Proposed Land Use -Restaurant w/ Delivery and Take-out Route 221- Brambleton Avenue Dear Ms. Meador: We have reviewed the above mentioned special use permit request and offer the following comments: 1. The proposed rezoning may increase the potential traffic generated from the site. 2. With the change in use of the existing entrance, the VDOT Minimum Standards of Entices to State Hi~ways should be adhered to where applicable. This would include meeting minimum sight distance requirements. 3. The current posted speed limit along Brambleton Avenue adjacent to this development is 35 mph. The minimum required intcrsection sight distance is 415 feet. The sight distance from the existing entrance appears to be adequate looking in both directions. Sight distance in both directions should be field verified and measures taken to ensure the required sight distance is obtainable. 4. Aright tum lane warrant analysis may be requested by the Department during the site plan review stage. This will depend upon but is not limited to the projected traffic generated by the site, the existing traffic on Brambleton Avenue, and the accident history adjacent tb the site. 5. Upon review and approval of site plans, a commercial entrance permit and/or a land use permit will be required for work within VDOTnght-of--way. Information regarding any changes to the existing drainage system should also be included for review. WE KEEP VIRGINIA MOVING Ms. Becky Meador April i i, 2008 Page 2 of 2 Should you leave any questions, please do not hesitate to ca11. ;Thank you. Sincerely, ~~ 1.1, //GaCH~s't Scott A. Woodrum, P.E. Staff Engineer VDOT, Salem Residency ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TLIESDAY, MAY 27, 2008 ORDINANCE GRANTING A SPECIAL USE PERMIT TO OPERA"fE A DRIVE-IN AND FAST FOOD RESTAURANT ON 0.172 ACRES LOCATED AT 4321 BRAMBLETON AVENUE (TAX MAP NO. 76.20-2- 18) WINDSOR HILLS MAGISTERIAL DISTRICT, UPON THE PETITION OF LIENDO, LTD. WHEREAS, Liendo, Ltd. has filed a petition far a special use permit to operate a drive-in and fast food restaurant to be located at 4321 Brambleton Avenue (Tax Map No. 76.20-2-1$) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 6, 2008; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 22, 2008; the second reading and public hearing on this matter was held on May 27, 2008. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Liendo, Ltd. to operate adrive-in and fast food restaurant to be located at 4321 Brambleton Avenue in the Windsor Hills Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: (1) "the subject property shall be utilized for the operation of a drive-in/fast food restaurant with take-out and delivery services only. Due to existing site conditions, table service shall not be permitted with this use, nor shall a drive-through or a drive-up facility. {2) Total signage on the site shall not exceed seventy-five (75) square feet, excluding directional and temporary signs. The existing pole sign may be refaced, but shall not be expanded. 2. "that this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning c{assification authorized by this ordinance. 2 T:~' PETITIONER: Dharmendra Patel CASE NUMBER: 13-512008 Board of Supervisors Consent 1St Reading Date: April 22, 2008 Planning Commission Hearing Date: May 6, 2008 Board of Supervisors Hearing & 2"d Reading Date: May 27, 200$ A. REQUEST To rezone 2.5 acres from I-1, Low Intensity Industrial District, to C-2, General Commercial District, for the purpose of constructing a hotel located at the corner of Plantation Road and Hitech Road B. CITIZEN COMMENTS No citizens spoke. C. SIIMMARY OF COMMISSION DISCUSSION Mr. Holladay presented the staff report. Mr. Jarrell inquired about the staffs suggested sign height. Dan Barnes, counsel for the petitioner, described some of the site development details, and also stated that two of the proffered conditions had been modified following discussions with staff. Ed V1lidman, architect for the petitioner, described the building design and associated proffers. Mr. Jarrell asked for clarification about the proposed subdivision of the property, and the single access point from Hitech Road. D. CONDITIONS See attached proffers. E. COMMISSION ACTION Mr. Jarrell made a motion to recommend approval of the rezoning with amended conditions number 13 and 14. "I'he motion carried 4-0. F. DISSENT"ING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X_ Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission f Petitioner: Dharmendra Patel Request: Rezone 2.34 acres from I.1, Low Intensity Industrial District to C-2C, General Commercial District, with conditions Location: 7700 Block Plantation Road, corner of Plantation Road and Hitech Road Magisterial District: Hollins Proffered Conditions: See Attached Proffer Statement EXECUTIVE SUMMARY: The petitioner, Dharmendra Patel, proposes to rezone approximately 2.34 acres from I-1, Low intensity Industrial District to C-2, General Commercial District in order to construct an 82 room hotel, with a peak roof height of 52 feet. During initial meetings with the petitioner about rezoning the subject property, County staff discussed the Williamson Road Hollins Village Masterplan Design Guidelines, as well as the on-going effort to develop the Hollins Area Pian. Resulting from these discussions, the petitioner has revised his building design and site design, and has submitted a list of proffers that specificaily address his desire to achieve many of the goals of these planning efforts. ~fhe petitioner's architect and the Hollins University architect shared ideas about the building structure, and the facade features and appearance. Space is left at the front of the property for another commercial land use. The specific use is not shown. However, in the proffer statement, the petitioner specifically states which uses would be allowed, and also states that the building structure and appearance would be consistent with the hotel appearance. The area remaining is approximately one acre, and roughly triangular in shape. With the size and configuration of the remaining open area, the site would only support a relatively small commercial use considering the space required for the new building, parking areas, and landscaping within the triangular-shaped area, Currently, the Roanoke County Comprehensive Plan designates the site and surrounding area as Principal Industrial. While the proposed rezoning does not specifically conform to the Principal Industrial designation, the site should be evaluated as a corner frontage lot on a primary state highway, as well as ahighly-visible entrance to Roanoke County. In addition, the proposal has the potential #o begin achieving some of the goals of the new planning efforts for the Hollins area. As proffered, the hotel building would draw some design elements from historic buildings at Hollins University, as well as building and site design guidance from the Williamson Road Hollins Village Masterplan Design Guidelines. 1. APPLICABLE REGULATIONS Roanoke County site development review is required. Virginia Department of Transportation (VDQT) en#rance permit is required. Traffic Impact Analysis may be required during development of additional commercial use on the front portion of the property, depending on the size of fhe development. If required, this analysis would take into consideration the hotel use as well as any proposed commercial use, 2. ANALYSIS OF EXISTING CONDITIONS Back r_Q ound -Autumn Investments, LLC, owner of the property and the adjacent Double Enveiope Company property, is under contract to sell 2.34± acres to Dharmendra Patel in order to construct a Comfort Suites hotel. The property contains an above-ground wafer storage tank that would be demolished. The property also contains an entrance driveway to Double Envelope Company. The entrance driveway would be relocated to the rear of the property, and the rear portion of the subject property would be combined with the Double Envelope property. That rear portion of the subject property containing the relocated driveway, approximately 7,000 square feet, would be removed from this rezoning request, and would remain I-1, Low Intensity Industrial District. The Double Envelope building encroaches slightly on to the northern corner to the subject property. The petitioner is revising the property plat to correct the encroachment, and the site area to be rezoned will be reduced slightly from the requested 2.34 acres. Metes and bounds of the corrected property area will be provided to the Planning Commission and Board of Supervisors. TopographyNegetation -The site is a flat grassy yard with some mature trees. It appears likely that the trees would be removed during site development. Surrounding Neighborhood -The site and all surrounding properties are zoned I-1, Low Intensity Industrial District, ITT Night Vision is located to east across Plantation Road. A single family dwelling is also located across Plantation Road. To the southeast, the vacant parcel across Hitech Roatl is owned by ITT. Cobb Tech is located to southwest. Double Envelope Company is adjacent to the northwest. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site LayoutlArchitecture -During initial meetings with the petitioner about rezoning the subject property, County staff discussed the Williamson Road Hollins Village Masterplan Design Guidelines, as well as the on-going effort to develop the Hollins Area Plan. Resulting from these discussions, the petitioner has revised his building design and site design, and has submitted a list of proffers that specifically address their desire to achieve many of the goals of these planning efforts. The petitioner's architect and the Hollins University architect shared ideas about the building structure, and the facade features and appearance. As shown on the petitioner's site plan, the proposed 82-room hotel faces toward Plantation Road, and lies generally toward the rear of the lot. The building sits over an existing access driveway from Hitech Road to Double Envelope. This access driveway would be relocated to the southwest boundary of the property, The property for the new, relocated driveway would be subdivided from the petitioner's property, combined with the Double Envelope property, and would continue to be zoned I-1. Landscaping along Plantation Road is proffered to follow the guidelines for commercial lots in the Williamson Road Hollins Village Masterplan Design Guidelines, Staff suggests that the Planning Commission inquire about applying these guidelines to the entire site. Space is left at the front of the property for another commercial land use. The specific use is not shown. However, in the proffer statement, the petitioner specifically states which uses would be allowed, and also states that the building structure and appearance would be consistent with the hotel appearance. The area remaining is approximately one acre, and roughly triangular in shape. With the size and configuration of the remaining open area, the site would only support a relatively small commercial use considering the space required for the new building, parking areas, and landscaping within the triangular-shaped area. Freestanding signs are proffered as monument style, brick to match the building facade, and not more than 12 feet wide and 12 feet tall. The original proffers submitted described the freestanding signs as 10 feet by 2 10 feet, which is mare in keeping with the Williamson Road Hollins Village Masterplan Design Guidelines. Staff suggests that the Planning Commission discuss the area of the monument signs with the petitioner. Three wall mounted signs are proffered to be no more than 10 feet wide by 10 feet tall. The dumpster screen fence is proffered as brick to match the building facade. The hotel building would be 4-story, with an eave height of 40 feet, and peak height of 52 feet. The roof is shown as a hip design, with decorative dormers, grey shingles, and a 4:12 pitch. The facade design includes a brick base through the first floor, decorative fenestration between windows above the brick, with specific colors proffered for the brick, window trim and remaining facade. Glazing in the windows is proffered as clear or lightly tinted. Window height to width ratio would be approximately 3:2. These architectural features reflect not only design guidance from the Williamson Road Hollins Village Masterplan Design Guidelines, but also reflect the architectural style of the historic buildings at Hollins University. -the proffers also state that any additional buildings on the property would be consistent with the design of the hotel. AccesslTraffic Circulation -Access to the site is shown as a single entrance from Hitech Road. Both the hotel and future commercial use would use the same entrance, with the frontage along Plantation Road containing landscaping and freestanding monument signs. Parking is shown in the front and rear of the hotel, with one-way drive access around bath sides of the building. As mentioned above, the existing driveway to Double Envelope would be relocated to the rear of the property, and would not be part of the rezoned property. In their comments, VDOT staff noted that no driveway is shown on Plantation Road, and concurs with providing access only from Hitech Road. They also noted the planned hotel does not exceed thresholds that would require a traffic impact analysis, but depending upon the ultimate use of the front portion of the property, a traffic impact analysis maybe required for that use in combination with the hotel use. This was communicated to the petitioner during initial discussions about the rezoning. VDOT staff also suggested an examination of the highest peak hour traffic generation for a C-2 use on the front portion of the property. Considering the relatively small area left for commercial development, County staff suggest that a by-right retail or restaurant uses would be limited in size due to parking requirements, and likely would not exceed thresholds for traffic impact analysis. If a convenience store or fast food restaurant were proposed on the remaining land, then a special use permit would be required, thus requiring a review at that time of the need for a traffic impact analysis. Fire & RescuelUtilities -- Fire and Rescue services would be provided from the HoNins #5 station on Barrens Road. Fire and Rescue staff commented that their issues for the hotel include water for fire protection, building access for ladder trucks, and a preference for more than one entrance into the parking lot. Public water and sanitary sewer services are available to the site. A 12-inch water line runs along Plantation Road, and an 8-inch line is located in the Hitech Road right of way. An 8-inch sewer line is located in the Plantation Road side of the subject property. Fire hydrants are located at the intersection of Plantation Road and Hitech Road, as well as near the existing driveway from Hitech Road to Double Envelope. "the existing above-ground water tank on the subject property serves Double Envelope as supplemental fire protection. According to the petitioner, the tank would be replaced by a new pump system for the Double Envelope sprinkler system. A Verizon telephone switching unit is located on the property near the proposed entrance. Depending on the area of the easement for the switching unit, the entrance location and design may be slightly altered. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site borders light industrial land uses on three sides, with the fourth side being vacant, I-1 zoned land. The Roanoke County Comprehensive (Community Plan designates the future land use of the site and surrounding area as Principal Industrial. The Principal Industrial areas are where a variety of industry #ypes are encouraged to locate. These areas are designated as regional employment centers and usually convenient to residential areas, and have suitable highway access, While the proposed rezoning does not specifically conform to the Principal Industrial designation, the site should be evaluated as a corner frontage lot on a primary state highway, as well as ahighly-visible entrance to Roanoke County. The Hollins Area Plan is currently under development, and will become a component of the Comprehensive Plan. Draft goals of the Hollins Area Plan include improving the visual appearance of Williamson Road and Plantation Road; anticipating growth pressures and create a foundation for quality development, and balancing industrial and commercial pressures with the needs of Hollins University. Same components of the Hollins Area Plan may include streetcape improvement plans, historic district zoning overlay, entrance corridor zoning overlay, viewshed conservation, and amendments to the Williamson Road Hollins Village Masterplan Design Guidelines. During initial discussions with the petitioner, County staff discussed the existing and upcoming plans for the Hollins area. "fhe petitioner has been very receptive to these design concepts and goals. The petitioner has proffered limiting the allowable land uses on the property, as well as proffered many of the design elements of the Williamson Road Hollins Village Design Guidelines. As the Hollins Area Plan is developed and implemented, the Future Land Use Map designations for all the frontage properties along Plantation Road should be evaluated. Commercial or mixed use commercial and industrial may be a more appropriate designation for the visible frontage properties of this entrance corridor to Roanoke County. 5. STAFF CONCLUSIONS The proposed hotel development requires a rezoning from I-1, Low intensity Industrial District, to C-2, General Commercial Distric#. With the rezoning request, the petitioner, Dharmendra Patel, proffers limiting the allowable land uses on the property, and also proffers specific site development and building design criteria. These design elements reflect guidelines from the Williamson Road Hollins Village Masterplan, as well as an understanding of the effort underway on the Hollins Area Plan. Currently, the Roanoke County Comprehensive Plan designates the site and surrounding area as Principal Industrial. While the proposed rezoning does not specifically conform to the Principal Industrial designation, the site should be evaluated as a corner frontage lot on a primary state highway, as well as ahighly-visible entrance to Roanoke County. In addition, the proposal has the potential to begin achieving some of the goals of the new planning efforts for the Hollins area. As proffered, the hotel building would draw some design elements from historic buildings at Hollins University, as well as building and site design guidance from the Williamson Road Hollins Village Masterplan Design Guidelines. Also by proffer, any other commercial structures erected on the site would have to match the hotel in design and appearance. Staff suggests the Planning Commission discuss the landscaping and signage proffers with the petitioner. As written, the landscaping proffer would only apply to the Plantation Road frontage, and staff suggests the proffer be amended to apply to the entire site. Also, initial proffer submission detailed smaller freestanding monument signs of 10 feet by 10 feet. 4 CASE NUMBER: PREPARED BY: HEARING DATES: Attachments: Zoning Map Future Land Use Map Application Materials Proffer Statement 13.0512008 David Holladay PC: May 6, 20008 VDOT comment letter I-1 Zoning District Regulations C-2 Zoning District Regulations BOS: May 27, 2008 i ~~ 2 ~~ ~a~ ~\ - - - -a4 }~~ .~ ~ ~- o~ - _. ~ _ e-°~~ '~ , ~P., ~~~~.. __ Site .,... ~ rvIS, ~~ ~t' I ~ d r {/ ~ U ~.. cif ~[jf ~ ~ K• N` ~~"F~ .y.J J1 y~~ YJ r .Q ~2 ~ ~ 9 . . 2 Z > ~' Zoning > l o ~~ 2 - AG3 ~O EP AG1 - ~Q- AR ~~ ~P~ ~ P av I \~~ G~ ci ~ ~~ ,~~ cz ~. C2CV00 ~, li - 12 PCD PRD - PTD R2 I R3 R4 N Applicants Name: Dharmendra Patel Roanoke County Existing Zoning: 1-1 Department of Proposed Zoning: C-2 Community Development Tax Map Number.' 27.06-06-01.00-0000 Magisterial District: Hollins Area: 2.5 Acres 72 March, 2008 Scale: 1" = 200' Roanoke County Department of Community Development N Applicants Name: Dharmendra Patel Existing Zoning: I-1 Proposed Zoning: C-2 Tax Map Number: 27.06-06-09.00-0000 Magisterial District.' Hollins Area: 2.5 Acres 12 March, 2008 Scale: 1" = 200' A Y /~ County of Roanoke ~~ `~!.{J ff Use On3 P~ "-'~ ~~V ~~ Community Developm ~~. Date Received by: Planning & Zoning aoo~ G~2N/a 7 ~ $Appl~at e: / oo PC -date' 5204 Bernard Drive D~p,~~,-~~ ,5 ~ ~~~~ ROnoke, VA 24018-0 `~~~Lt? ~~ ~lae ed: sosdate: N (540) 772-20 ~enn~ ~ umber ~3 - s/~~~~f~ L~ JTV // / ALL APPLICANTS Check type of application filed (check all that apply) Rezoning ^ Special Use ~ Variance ^ Waiver ^ Administrative Appeal Applicants name/address w/zip Phone: DHARMENDRA PATEL, 104 Tara Court, Daleville, VA 24083 Work: 540-725-4707 CONTACT: Daniel F. Barnes, Esq. - OPNHYMF Ce]] #: 3140 Chaparral Dr., Suite 200-C, Roanoke, VA 24018 Fax No.: 540-772-0126 Owner's name/address w/zip Phone #: AUTUMN INVESTMENTS, LLC Work: 540-725-47 7 10 Church Avenue, S.E., Unit #2, Roanoke, VA 24011 Fax No. #: 540-772-0126 CONTACT: SAME AS ABOVE Property Location Magisterial District: Hollins 0 Plantation Road Comer of Plantation Road and Hitech Road Community Planning area: Hollins Tax Map No.: 027.06-06-01.00 Existing Zoning: i-1 (industrial District) Size of parcel(s): Acres: 2.5 Existing Land Use: Vacant REZONING SPECL4L USE PERMITAND WAIVER APPLICANTS (R/S/W) Proposed Zoning: C-2 (General Commercial District) Proposed Land Use: Hotel and other by right land use Does the parcel meet the minimum tot area, width, and frontage requirements of the requested district? Yes X No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes X No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes X No VARIANCE, WAI VER AND ADMINISTRATIVE APPEAL APPLICANTS (V/W/AA) VariancelWaiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check ifenclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S/W V/AA R/S/W V/AA R/S/W V/AA X Consultation X 8 1/2" x l 1" concept plan X Application fee Application Metes and bounds description Proffers, if applicable 3ustification Water and sewer application Adjoining property owners 1 hereby certify that I am either the owner of the property or the o is agent or contract purchaser and am acting with the latowledge and consent of the owner. Contract Purchaser: Owner's Signature Dharmendra Patel ~. 2 LAW OFFICES OSTERHOUDT~ PRILLAMAN~ NATTY HELSCHER~ Daniel F. Barnes YOST~ MAXWELL & FERGUSON~ PLC Please reply to: 3140 GFIAPARI~.~L. DI~n~, SvITE 200-c P. O. Box 20487 Roanoke, VA 24018 ROANOKE. VIRGINIA 24018-4370 Direct: (540} 725-4707 Fax: (540) 774-0961 (540) 989-0000 FAx (540) 772-012b E-mail: dbarnes@opnlaw.com WNRN.O PNLAW . GOM March 7, 2008 HAND-DELIVERED Mr. David Holladay County of Roanoke Dept. of Community Development 5204 Bernard Drive Roanoke, VA 24018 Re: Applicant : Dharmendra Patel 0 Plantation Road Tax Map No. 027.06-06.01.00 Dear David: SALEM, VIRGINIA 24153 r~.o. ~~:: 279 105 \. GoLORADO S'raeeT (540) 189-?349 F.-~~ 1540) 389-95GU Enclosed please find the original Application for Rezoning with exhibits attached, together with a check in the amount of $1041.00 to cover the cost of this filing. In addition to the standard application documents, we have also included a summary of the Williamson Road / Hollins Village Guidelines that the applicant's proposed use will meet. It is my understanding that this matter will be heard at the hearing before the Planning Commission on May 6th and before the Board of Supervisors on May 27th Should you have any questions or need anything further, please feel free to give me a call. We look forward to working with you. Thanking you in advance for your attention to this matter, I am Very truly yours, OSTERHOUDT, PRILLAIVIAIV, NATT, HELSCHER, YOST, MAXWELL & FERGUSON, P.L.C. ~ '~--~ aniel F. Barnes DFB/csb Enclosures pc: Mr. Dharmendra Patel JUSTIFICATION FOR REZONING OR SPEC[AL USE PERMIT REQUEST Applicant Dharmendra Patel The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The existing zoning of the property is !-1 (Industrial District); the property is currently used as a means of ingress and egress to an adjoining parcel upon which an industrial use is made by the owner. The proposed zoning for a majority of the property is C-2 (General Commercial District); that portion of the property which will not be rezoned will be utilized for continuing ingress and egress needs of the adjoining parcel. Thus, one of the proposed uses of the property wiEl continue to serve the purpose of the existing zoning district classification. The purpose of the C-2 District is to provide for a variety of commercial and service-related activities within the urban service area serving the community of several neighborhoods or large areas of the County. A Genera! Commercial District is generally found along major arterial thoroughfares which serve large segments of the County population. The proposed uses as a Hotel and other by right land uses meet these criterion and are specifically permitted by right in the within the County's Zoning Ordinance. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The Future Land Use Plan indicates that this property is designated as Principal Industrial, a land use area where a variety of types of industry are encouraged to locate. The proposed use of this parcel will support the various types of industry located within North County. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including waterlsewer, roads, schools, parks/recreation and fire and rescue. The proposed rezoning of the property to C-2 is consistent with nearby parcels which are also zoned C-2 and, therefore, will have no negative impact upon public services and facilities. CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. T11e concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arisink ti~om the request. Tn such cases involving rezonings, the applicant rz~ay proffer conditions to linvt the future use and development of the property and by so doing, correct any deficienc ies that may not be manageable by County permittin4~ regtilations. The concept plan should not be confused ~~~ith the site plan or plot plan that is required prior to the issuance of a bur id ins, permit. Site plan and building permit procedures ensure compliance with State and County developu~ent regulations ~u~d may require chances to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, €he concept plan may be altered to the extent pernutted by the zoning district and other regulations. A concept plan is required with all rezorin~, special use permit, waiver, conualunity plan (15.2-2232) revietiv and variance applications. The plan should be prepared by a professional sire p]atmer. The level of detail may vary, depending on the nature of the request. The County Planning Division staff naay exempt some of d1e items or suggest the addition of extra items, but the following are considered mininnun: y ALL APPLICANTS a. Applicant name and name of development b. Cate, scale: and north arrow ~ c. Lot size in acres or square feet and dimensions d. Location, names of owners and Rnanake County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easei~~ents h. All buildings, zxisting and proposed, and din~tensions, floor area and heights -~ i. location, «~idths and names of all existing or platted streets or other public ways within or adjacent to the deg elopment ,~ j. Dimensions and locations of al] driveways, parking spaces and loading spaces .-1 dclitiarrcrl inJornurriun r~egirired fvr• REZONING nruf SPECIAL USE PERMIT APPLIC.NTS r k. Existing utilities (tivater, sewer, stoi~~~ drains) and cotu~ections at the site ~ 1. Any driveways, entrances/exits, curb openings and crossovers m_ Topography map in a suitable scale and contour intervals ! n. Approximate street grades and site distances at intersections v. Locations of ail adjacent fire hydrants r p. Any proffered conditions at the site and how they are addressed -~ q. if project is to be phased, please show phase schedule 1 certify that all items required in the checklist above are complete. ~~ Signature of a lie ate R~ANpM F Community Development z ~ ~ ' ~ ~' Planning & Zoning Division a' 1838 NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITIO]~1 PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Plaru7ing Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Plam~ing Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: April ] 9, ?005 n Q Y y-,~Pr1n f~ Ya ~t•~~ P ~l Nam of Petition Petitio a Signature ate LEGAL A__ddre_ss of Subject Property: 0 Plantation Road [corner of Plantation Road and Hitech Road) Tax Map No.: 027.06-06.01.00 Applicant's Name: Dharmendra Patel Owner's Name: Autumn Investments, LLC LEGAt_ DESCRIPTION Description of Parcel 2-A Containing 2.276 Acres Being rezoned from I-1 Low Intensity Yndustrial District To C-2C General Commercial District Situate on Plantation Road -- VA Route No. 115 And Hitech Road - VA Sec. Route No. 841 Hollins Magisterial District Roanoke County, Virginia SEGTNNING at Corner No. 7, on the Westerly line of Plantation Road (Va. Rte. #115) (formerly Virginia Secondary Highway No. 6011 25.C0 feet Northerly from the point of intersection of the Westerly line o~ Plantation Road with the Northerly line of Hitech Road (formerly Knoll Road); thence leaving Plantation Road and with a curved line to the right whose radius is 25.00 feet, whose arc is 39.27 feet and whose chord bearing is S. 26°50'00" W., 35.34 feet to Corner No. 8 on the Northerly line of Hitech Road; thence with Hitech road with a curve to the left whose radius is 298.55 feet, whose arc is ]38.69 feet and whose chord is S. 58°31'30" W., 137.45 feet to Corner No. 9; thence continuing with the Line of Hitech Road, S. 45°13'00" W., 137.41 feet to Corner No. 5G, thence leaving Hitech Road and with two new lines through Original Parcel 2, N. 73°57'00" W., 107.24 feet to Corner No. 6F; thence N. 44°47'00" W., 140.66 feet to Corner No. 6E on the line between Original Parcel 1 and Original Parcel 2; thence with the line between Original Parcel 1 and Original Parcel 2, N. 45°13'00" E., 387.9'7 feet to Corner No. 6D; thence with the following four new lines t'~rough Original Parcel 2, S. 44°34'20" E., 12.22 feet to corner No. 6C; thence N. 44°48'00" E., 13.71 feet to Ccrner No. 6B; thence N. 3$°49'40" E, 37.95 feet to Corner No. 6A; thence N. 35°19"40" E., 46.00 feet to Corner No. 5 on the Westerly line of Plantation Road; ther_ce with the Westerly line of Plantation Road, S. 18°10'00" E., 285.00 feet to the point of BEGINNING, containing 2.276 Acres (99,168 Square Feet more or less) and being as shown on Resubdivision from Records for Autumn Investments, LLC`by Parker Design Group, Inc. dated April 29, 2008 as revised. 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O Q U r ~ ~ ;~ ~ O •~ w ~ ~~ ~~ .~ . ~ ~ ..., U 0 7 ~ ~.~..~ ti w ~ .~ 0 ~ ~ ~, O ~ 0 ZUx 0 D 0 n ~~~ ~ ^ Ww~-'=~ ~~H 1--i e Ox~~ ~~~~~ x~~ e 00 00 ~--~ O O O 0o N O ~ ~ N .:. O Q' U ~ ~ O • ^~ w ~ y~ '~ ~... .., . •~ ~, a4 V O ~ cd ~ w ~ .~ 0 ~ ~ ~ O ~ zU~ Exhibit A PROFFERED CONDITIONS Address of Sub'ect Pro e 0 Plantation Road [corner of Plantation Road and Hitech Road] Tax Map No.: 027.06-06.01.00 Applicant's Name: Dham~endra Patel Owner's Name: Autumn Investments, LLC PROFFERS The undersigned applicantlowner does hereby proffer the following conditions in conjunction with the rezoning request: 1. The subject property will be developed in substantial conformity with the "Proposed Lodging and Outparcel, Roanoke, Virginia," prepared by Hughes Associates Architects, under date of April 22, 2008. 2. The proposed hotel shall be constructed in substantial conformity with the "Comfort Suites -Elevation E," prepared by Hughes Associates Architects, under date of April 28, 2008. 3. The uses of the property will be limited to the following uses set forth in Section 30- 54-2 of the Roanoke County Zoning Ordinance: By Riaht Uses: a. Civic Uses i. Post Office b. Office Uses i. Financial institutions ii. General Office iii. Medical Office iv. Laboratories c. Commercial Uses i. Antique Shops ii. Automobile Parts/Supply, Retai! iii. Business Support Services iv. Business or Trade Schools v. Communications Services vi. Consumer Repair Services vii. Gasoline Station viii. Hotel/Motel/Motor Lodge ix. Personal Services 1 Exhibit A x. Restaurant, General xi. Retail Sales xii. Studio, Fine Arts xiii. Veterinary Hospital/Clinic By Special Use Permit: a. Commercial Uses i. Convenience Store ii. Restaurant, Drive-in and Fast Food 4. The roof of the proposed hotel will utilize hip roof construe#ion with single plane grey shingles. Decorative dormers and fenestration between window groups will be utilized only in the front facade of the building which faces Plantation Road. 5. The facade of the proposed hotel will utilize similar design elements as those buildings located on the campus of Hollins University, while also complying with franchisor requirements. Specifically, the entire building will have a single plane roof with a broad brick base and minimal brick columns, as shown on "Comfort Suites -Elevation E." 6. The brick utilized in the construction of the building will be complementary in color, size and installation to that utilized in the buildings located at Hollins University. The color specification for the proposed hotel will be Old Virginia Brick - "Poplar Forest", with some color variation for visual relief. 7. The exterior of the building will be Exterior Insulation Finishing System ("EIFS"), or synthetic stucco, with a three separate colors utilized on the front, ends and back of the building. The color specifications and locations of such colors for the building exterior are set forth in "Comfort Suites -Elevation E" and are as follows: Color No. 1: SW 6378 -Crisp Linen; Color No. 2: SW 6372 -Inviting Ivory; Color No. 3: SW 2858 -Harvest Gold. 8. The proposed hotel will utilize clear or lightly tinted glass. 9. The window trims will be constructed of white material, similar to the use of white windows at Hollins University, and will utilize a height to width ratio of approximately 3:2. 10. The screening fence utilized to screen in the waste disposal will be constructed of brick and will utilize the same colors as the proposed hotel. 11. The light poles shall be less than twenty-five feet (25') tall and will be one of the following colors: black, gray or grayish brown. 12. The facade of the proposed hotel shall include three exterior signs, one on the front and one on each side, which shall be enhanced with interior illumination and shall have both a height and a width of no greater than ten feet (10'). 2 Exhibit A 13. Two monument signs will be utilized on the property. The structures containing the monument signs shall be constructed of the same brick material as the proposed hotel and have both a height and a width of no greater than twelve feet (12'). The monument signs, contained within the structures, shall have both a height and a width of no greater than eight feet (8'). 14. Landscaping shall follow the landscape guidelines for commercial lots as set forth in the Williamson Road / Hollins Village Masterplan Design Guidelines, as of July 15, 1996. 15. Any additional buildings erected on the property will utilize similar construction standards, designs and materials as the proposed hotel. OWNER: AUTUMN BY 3 ITS IVtinYU~L ~'fL~ %' f ~~~e.. ~. , a .'fi'ts ~R.4~ ~\ ~~~~®a~~.~~~~~ ~j~ ~~~~~~~~ DEPARTMENT OF TRANSPORTATION PO BOX 3071 SALEM, VA 24153-0560 DAVfD S. EKERN, P.E. COMMISSIONER April 11, 2008 Ms. Becky-Meador Roanoke County Planning Department P. O. Box 298001 Roanoke, VA 24018 Faxed 540-772-2108 RE: Rezoning - I-1 to C-2 Mr. Dharmendra Fatel -Autumn Investments, LLC Proposed Land Use - Hotei and other by right land use Hitech Road -Route 1925 Dear Ms. Meador: We have reviewed the above mentioned rezoning rec}uest and offer the following con~unents: 1. The proposed rezoning will increase the potential traffic generated from the site. 2. With the additional entrance and change in location of the existing entrance, the VDOT Minimum Standards of Entrances to State Highways should be adhered to where applicable- This would include meeting minimum sight distance requirements_ 3. The speed limit along Hitech Road adjacent to this development is currently unposted. A study was performed by VDOT Traffic Engineering with recommendations for allowable intersection sight distance provided below. Entrance locations are based on the sketch included with the rezoning submittal. • Location #1 -- Stake located at approximately 150 feet from Route 115: The 85`b percentile speed at the proposed entrance location was deternned to be 28-mph in both directions. As a result, a minimum of 313 feet of sight distance is recomxended. • Location #2 -Stake located at approximately 310 feet from Route 115: The 85`b percentile speed at the proposed entrance location was determined to be 33-mph eastbound. As a result, a minimum of 368 feet of sight distance is recommended. The 85`~ percentile speed westbound was 32-mph, as a result 357 feet of sight distance is recommended. • Sight distance in both directions far both entrances should be field verified and measures taken to ensure the required sight distance is obtainable. Ms. Becky Meador April 11, 2008 Page 2 of 2 4. The site concept plan, as submitted, does not appear to fall under the current thresholds for Chapter 527 requirements for a traffic impact analysis. However, depending upon the intended use of the portion of property adjacent to Plantation Road, the proposed hotel and the adjacent site traffic combined may exceed the thresholds. The Department recommends that a use allowed by the proposed rezoning with the highest peak hour generation be assumed for the adjacent site and used to determine the need for a Chapter 527 Traffic Impact Analysis. 5. The site concept plan, as submitted, does not show access onto Plantation Road. The Department concurs with providing access off of Hitech Road only. Any future development of the parcel adjacent to the proposed hotel site should be provided inter- parcel access v;a ~Ni+~?;-R~u~:.- _ . _. __ 6. A left and right turn lane warrant analysis may be requested by the Department during the site plan review stage. This will depend upon but is not limited to the projected traffic generated by the site, the existing traffic on Hitech Road, and the accident history adjacent to the site. 7. Upon review and approval of site plans, a commercial entrance permit and/or a land use permit will be required for work within VDOT right-of--way. Information regarding any changes to the existing drainage system should also be included for review. Should you have any questions, please do not hesitate to call. Thank you. Sincerely, ~. ~~~~~~ Scott A. Woodrum, P.E. Staff Engineer VDOT, Salem Residency ARTICLE III. DISTRICT REGULATIONS Page 1 of 3 SEC. 30-61. I-1 INDUSTRIAL DISTRICT. Sec. 30-61-1. Purpose. (A) The purpose of the I-1, industrial district is to provide areas within the urban service area which are suitable for less intensive industrial activities. These areas are primarily designated based on the suitability of the land in terms of slope and freedom from flooding, as well as the availability of adequate sewer and water capacity, access to arterial road network, and proximity to rail and airport facilities or the interstate highway system. This distric# generally coincides with the recommendations for the principal industrial land use category contained in the community plan, and particularly those areas unsuitable for more intensive or potentially hazardous industrial uses. Distributing these areas around the county in a planned manner to create employment centers within close proximity to residential growth areas and reduce heavy traffic generation of industrial uses is encouraged. Since land with suitable characteristics for less intensive industrial development is limited in the county, a high degree of protection is promoted where industrial development is located adjacent to existing or future residential areas. The conversion and/or redevelopment of existing non-conforming uses in this district which are unrelated to industrial needs is also encouraged. (Ord. No. 042799-11, § 1f., 4-27-99} Sec. 30-61-2. Permitted Uses. (A} The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article 1V, Use and Design Standards, for those specific uses. 1. Agricultural and Forestry Uses Agriculture 2. Civic Uses Day Care Center Park and Ride Facility Past Office Public Maintenance and Service Facilities Safety Services Utility Services, Minor Utility Services, Major 3. Office Uses Financial institutions "' General Office Laboratories 4. Commercial Uses Automobile Repair Services, Major " 1.++,..//1:1-,.•~r.,i1 ,~,,,„;..ni7a ..nm/rlaFaiilt/TlnrlTia~x~/1 7777/1 /1 1 O/177 n/zn/~nnQ ARTICLE III. DISTRICT REGULATIONS Pagc 2 of 3 Business Support Services Business or Trade Schools Equipment Sales and Rental '~ Laundry 5. lndusfrial Uses Custom Manufacturing * Industry, Type 1 Landfill, Rubble'` Recycling Centers and Stations Transportation Terminal Truck Terminal Warehousing and Distribution 6. Miscellaneous Uses Amateur Radio Tower'" Parking Facilities (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Commercial Uses Commercial Indoor Sports and Recreation Mini-warehouse Surplus Sales Truck Stop " 2. industrial Uses Composting Resource Extraction Transfer Station 3. Miscellaneous Uses Aviation Facilities, Private Broadcasting Tower Outdoor Gatherings * (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 042297, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99) Sec. 30-61-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. ARTICLE III. DISTRICT REGULATIONS Page 3 of 3 (A)Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B)Minimum setback requirements. 1. Front yard: 30 feet, or 20 feet when all parking is located behind the front building line. 2. Side yard: a. Principal structures: 10 feet. b. Accessory structures: behind front building line and 3 feet from side line. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. {C)Maximum height of structures 1. Height limitations: a. All structures: When adjoining property zoned Residential, 45 feet, including rooftop mechanical equipment. The maximum height may be increased provided each required yard (side, rear, or buffer yard) adjoining a Residential district is increased two feet for each foot in height over 45 feet. This distance shall be measured from the portion of the structure which exceeds 45 feet. In all other locations the height is unlimited. (D)Maximum coverage. 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. (Ord. No. 42694-12, § 9, 4-26-94) .. rn-, . - - ~- --___ /a-r __t~lt,~.. v:.._../t n't~t It /t /t t n/t rte A /'1n /rlnnA ARTICLE III. DISTRICT REGULATIONS Page 1 of S SEC. 30-54. C-2 GENERAL COMMERCIAL DISTRICT. Sec. 30-54-1. Purpose. (A) The purpose of this district is to provide locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county. This district is intended for general application throughout the county. General Commercial Districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population. ~fhe C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this district are generally consistent with the recommendations set forth in the Transition and Core land use categories of the Comprehensive Development Plan. Site development regulations are designed to ensure compatibility with adjoining land uses. Sec. 30-54-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Residential Uses Accessory Apartment * Home Beauty/Barber Salon Home Occupation, Type I Multi-Family Dwelling Two-Family Dwelling * 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center * Educational Facilities, College/University Educational Facilities, Primary/Secondary * Family Day Care Home * Guidance Services Park and Ride Facility * Post Office Public Assembly Public Parks and Recreational Areas * Safety Services t,,+..•//1~t.r~.-R.~ ..~..+,:~~.,iv ~nrr~/rlPfa»lt/TlnrViPw/1 7777/1 /1 1 4/1 77 a/~n/~nnu ARTICLE III. DISTRICT REGULATIONS Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office Laboratories 4. Commercial Uses Agricultural Services Antique Shops Automobile Dealership, New " Automobile Repair Services, Minor Automobile Rental/Leasing Automobile Parts/Supply, Retail Bed and Breakfast Boarding House Business Support Services Business or Trade Schools Commercial Indoor Entertainment Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communications Services Construction Sales and Services Consumer Repair Services Funeral Services Garden Center Gasoline Station "` Hospital Hotel/Motel/Motor Lodge Kennel, Commercial " Pawn Shop Personal Improvement Services Personal Services Restaurant, General Restaurant, Family Page 2 of 5 '~ ^-~ "iaxx~/] 777?/1 /] ] Q/177 ar~n/~nnQ ARTICLE III. DISTRIC"T REGULATIONS Retail Sales Studio, Fine Arts Veterinary HospitallClinic 5. Industrial Uses Recycling Centers and Stations "' 6. Miscellaneous Uses Amateur Radio Tower " Page 3 of 5 Parking Facility (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Civic Uses Adult Care Residences Halfway House Life Care Facility Nursing Home Religious Assembly Utility Services, Major 2. Commercial Uses Adult Business Automobile Dealership, Used Automobile Repair Services, Major * Car Wash Commercial Indoor Amusement Convenience Store Dance Hall Equipment Saies and Rental Manufactured Home Sales * Mini-warehouse " Outpatient Mental Health and Substance Abuse Center Recreational Vehicle Sales and Service'' Restaurant, Drive-in and Fast Food * Surplus Sales Truck Stop * 3. Industrial Uses Custom Manufacturing * ARTICLE III. DISTRICT REGULATIONS Page 4 of 5 Landfill, Rubble Transportation Terming! 4. Miscellaneous Uses Broadcasting Tower'` Outdoor Gatherings (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03; Ord. No. 102505-7, § 2, 10-25-05) Sec. 30-54-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A}Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B)Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind the front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C)Maximum height of structures. 1. Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: actual height of principal structure. (D)Maximum coverage. 1,++,.,. //1; 1.,-~,-,.n ,~-,,,,.,;..,~~P n/~Tl'lIf1PTAll~t/ 1 1!1!`~I1P117I~ /~JrJ /I ~ /~ ~ Q/~ 7~J d/~h/7(1/1R ARTICLE III. DISTRICT REGULATIONS 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. (Ord. No. G2293-12, § 10, 6-22-93) Page 5 of 5 http://library4.municode.com/default/DocView/12222/1/119/ 122 4/30/2008 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 27, 2008 ORDINANCE TO REZONE 2.276 ACRES FROM I-1, LOW INTENSITY INDUSTRIAL DISTRICT, TO C-2, GENERAL COMMERCIAL DISTRICT, FOR THE PURPOSE OF CONSTRUCTING A HOTEL LOCATED AT THE CORNER OF PLANTATION ROAD AND HITECH ROAD (TAX MAP N0.27.Ofi-6-1}, HOLLINS MAGISTERIAL DISTRICT, UPON THE APPLICATION OF DHARMENDRA PATEL WHEREAS, the first reading of this ordinance was held on April 22, 2008, and the second reading and public hearing were held May 27, 2008; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 6, 2008; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the zoning classification of a certain tract of real estate containing 2.276 acres, as described herein, and located at the corner of Plantation Road and Hitech Road (Tax Map Number 27.06-6-1) in the Hollins Magisterial District, is hereby changed from the zoning classification of I-1, Low Intensity Industrial District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Dharmendra Patel. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts and which are attached hereto as Exhibit A signed by Autumn Investments, Ll.C, Owner. 1 4. That said real estate is more fully described as follows: Being all of Tax Map No. 27.06-6-1 containing 2.276 acres and located at the corner of Plantation Road and Hitech Road. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Exhibit A PROFFERED CONDITIONS Address of Subiect Property: 0 Plantation Road [comer of Plantation Road and Hitech Road] Tax Ma No.: 027.06-06.01.00 Applicant's Name: Dharmendra Patel Owner's Name: Autumn Investments, LZC PROFFERS The undersigned applicanUowner does hereby proffer the following conditions in conjunction with the rezoning request: 1. The subject property will be developed in substantial conformity with the "Proposed Lodging and Outparcel, Roanoke, Virginia," prepared by Hughes Associates Architects, under date of April 22, 2008. 2. The proposed hotel shall be constructed in substantial conformity with the "Comfort Suites -Elevation E," prepared by Hughes Associates Architects, under date of April 28, 2008. 3. The uses of the property will be limited to the following uses set forth in Section 30- 54-2 of the Roanoke County Zoning Ordinance: By Riaht Uses: a. Civic Uses i. Post Office b. Office Uses i. Financiallnstitutions ii. GeneralOfFce iii. Medical Office iv. Laboratories c. Commercial Uses i. Antique Shops ii. Automobile Parts/Supply, Retail iii. Business Support Services iv. Business or Trade Schools v. Communications Services vi. Consumer Repair Services vii. Gasoline Station viii. Hotel/Motel/Motor Lodge ix. Personal Services 1 Exhibit A x. Restaurant, General xi. Retail Sales xii. Studio, Fine Arts xiii. Veterinary Hospital/Clinic Bu Special Use Permit: a. Commercial Uses i. Convenience Store ii. Restaurant, Drive-in and Fast Food 4. The roof of the proposed hotel wi11 utilize hip roof construction with single plane grey shingles. Decorative dormers and fenestration between window groups will be utilized only in the front facade of the building which faces Plantation Road. 5. The facade of the proposed hotel will utilize similar design elements as those buildings located on the campus of Hollins University, while also complying with franchisor requirements. Specifically, the entire building will have a single plane roof with a broad brick base and minimal brick columns, as shown on "Comfort Suites -Elevation E." fi. The brick utilized in the construction of the building will be complementary in color, size and installation to that utilized in the buildings located at Hollins University. "fhe color specification for the proposed hotel will be Old Virginia Brick - "Poplar Forest", with some color variation for visual relief. 7. The exterior of the building will be Exterior Insulation Finishing System ("EIFS"), or synthetic stucco, with a three separate colors utilized on the front, ends and back of the building. The color specifications and locations of such colors for the building exterior are set forth in "Comfort Suites -Elevation E" and are as follows: Color No. 1: SW 6378 -Crisp Linen; Color No. 2: SW 6372 -Inviting Ivory; Color No. 3: SW 2858 -Harvest Gold. 8. The proposed hotel will utilize clear or lightly tinted glass. 9. The window trims will be constructed of white material, similar to the use of white windows at Hollins University, and will utilize a height to width ratio of approximately 3:2. 74. The screening fence utilized to screen in the waste disposal will be constructed of brick and will utilize the same colors as the proposed hotel. 11. "fhe light poles shall be less than twenty-five feet (25') tall and will be one of the following colors: black, gray or grayish brown. 12. The facade of the proposed hotel shall include three exterior signs, one on the front and one on each side, which shall be enhanced with interior illumination and shall have both a height and a width of no greater than ten feet (10'). Exhibit A 13. Two monument signs will be utilized on the property. The structures containing the monument signs shall be constructed of the same brick material as the proposed hotel and have both a height and a width of no greater than twelve feet (12'). The monument signs, contained within the structures, shall have both a height and a width of no greater than eight feet (8'). 14. Landscaping shall follow the landscape guidelines for commercial lots as set forth in the Williamson Road / Hollins Village Masterplan Design Guidelines, as of July 15, 1996. 15.Any additional buildings erected on the property will utilize similar construction standards, designs and materials as the proposed hotel. OWNER: AUTUMN BY 3 ITS V fC ~~ ACTION NO. ITEM NO. T- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT -fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Second reading of an ordinance authorizing the vacation of right-of-way shown as a portion of Brentwood Court on PLAT of Section No. 3 of Kingston Court, in Plat Book 11, page 39, of the Roanoke County Circuit Court Clerk's Office, and retaining a Public Utility Easement, said right-of-way located in the Windsor Hills Magisterial District SUBMITTED BY: Tarek Moneir Deputy Director Development Services Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Jeff Todd and Stephen Stillwell, the developers of The Manor at Kingston Court recorded in Plat Book 27, page156, located in the Windsor Hills Magisterial District, request that the Board of Supervisors approve an ordinance to vacate 1,326 square feet of existing right-of- way. In a previous Board action on March 11, 2008, the Board of Supervisors approved a request to accept 0.08 miles of Brentwood Court (VA Sec. Rte. 1983} into VDOT's Secondary Road System and vacate a residue of existing right-of-way located on the east side of Brentwood Court. This request involves a portion of right-of-way (1,326 square feet) located on the west side of Brentwood Court and adjacent to Lot 1, Block 3, and Section 3 of Kingston Court, owned by C. Allen and Debra L. Wilkerson DB1609, P.G.867. County Staff has reviewed this request and recommends the right-of-way be retained as a public utility easement because utilities presently exist in the right-of--way. Once this right- of-way is vacated, the property will be combined with abutting property, as provided in Section 15.2-2274 of the Code of Virginia. Pertinent information is shown on Exhibit "A" and attached hereto. FISCAL IMPACT: The cost and expenses associated herewith, including but not limited to publication, survey, and recordation costs, shall be the responsibility of the petitioners. ALTERNATIVES: Approve the second reading of an ordinance authorizing the vacation of right of-way and establishing a public utility easement in its location. 2. Take no action at this time. STAFF RECOMMENDATION: The staff recommends approval of Alternative 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRA"PION CENTER ON TUESDAY, MAY 27, 2008 ORDINANCE AUTHORIZING THE VACATION OF RIGHT-OF-WAY SHOWN AS A PORTION OF BRENTWOOD COURT ON PLAT OF SECTION N0.3 OF KINGSTON COURT, IN PLAT BOOK 11, PAGE 39, OF THE ROANOKE COUNTY CIRCUIT COURT CLERK'S OFFICE, AND RETAINING A PUBLIC UTILITY EASEMENT, SAID RIGHT-OF-WAY LOCATED IN "fHE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, the plat of The Manor of Kingston Court, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 27, page 156, established a street designated as Brentwood Court, VA Secondary Route 1983, which extends Brentwood Court from its existing terminus to the end of its cul-de-sac in this subdivision; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, on March 11, 2008, approved a request for the acceptance of this 0.08 miles of Brentwood Court {Route 1983) into the Virginia Secondary Road System and the abandonment of 3,392 square feet of exiting VDOT right-of-way to revert to Lot 16, Block 2, Section 3 of Kingston Court subdivision; and WHEREAS, the developers of The Manor at Kingston Court, Jeff Todd and Stephen Stillwell, have requested the vacation of 1,326 square feet of existing right-of-way so as to add and combine said parcel to the existing property of Lot 1, Block 3, Kingston Court subdivision, now owned by C. Allen Wilkerson and Debra L. Wilkerson; and WHEREAS, Appalachian Power Company, Roanoke Gas Company, Verizon and the Western Virginia Water Authority have requested that a public utility easement be retained for their utilities presently occupying the existing right-of-way; and WHEREAS, the above-described portion of street or road is more clearly indicated as "PORTION OF ROAD TO BE VACATED" on plat showing "PORTION OF RIGHT OF WAY ON BRENTWOOD COURT TO BE VACATED AND COMBINED WI-fH LOT 1", dated 5-7-2008, prepared by Roanoke County Department of Community Development and attached hereto as Exhibit "A"; and WHEREAS, no other property owner will be affected by the vacation of this undeveloped portion of said Brentwood Court and that its current existence imposes an impediment to the existing owners enjoying unimpeded legal access to their property; and WHEREAS, the adjoining property owners and residents of Roanoke County, have requested that, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended}, the Board of Supervisors of Roanoke County, Virginia, vacate this right-of-way, designated as a portion of "Brentwood Court" on the plat of Kingston Court, Section No. 3, Plat Book 11, page 39, as now shown on the attached Exhibit "A"; and WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of Virginia (1950, as amended); and THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. 2 A first reading of this ordinance was held on May 13, 2008 and a second reading and public hearing of this ordinance was held on May 27, 2008. 2. hat pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (1,326 square feet) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That so much of this street, Brentwood Court, Route 1983, being designated and shown as "PORTION OF ROAD TO BE VACATED" on Exhibit "A" attached hereto, said portion of street being located adjacent to Lot 1, Block 3, Section No. 3 of Kingston Court, (PB 11, page 39), in the Windsor Hills Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia,1950, as amended. 4. That a public utility easement is accepted, reserved and maintained for public purposes in the area previously designated as "Brentwood Court" as shown on Exhibit "A" attached hereto. 5. That portion of the vacated street contained within the bounds designated as 1 - 2 - 3 of Exhibit "A" shall be added and combined with Lot 1, Block 3, Section No. 3 Kingston Court, Tax Map # 086.08-07-09.02, currently the property of C. Allen Wilkerson and Debra L. Wilkerson. 5. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 6. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as maybe necessary 3 to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia (1950, as amended}. 4 THIS PLAT DOES NOT REPRESENT A FIELD SURVEY AND ONLY MAY 8E USED FOR THE PURPOSE OF DIVIDING PROPERTY AFTER A PAPER STREET IS VACATED BY ROANOKE COUNTY FOR TAX PURPOSES. A RECORDED SUBDIVISION PLAT WAS USED TD DETERMINE EXISTING ACREAGE AND ACREAGE TO BE ADDED TO THE PROPOSED PETITIONERS PROPERTY. , C LINE TABLE LINE BEARING DISTANCE 1-2 532'06 35 W 86.86' 2- 3 S78 48'59 "E 32.68 3-1 N10'DO'39'E 81.15' TAX ~ 86.08-07-09.02 ALLEN & DEBRA L. WILKERSON 0.245 Ac. LOT 1 CURVE DATA CURVE RADIUS ARC LENGTH DELTA TANGENT CHORD BEARING CHORD DISTANCE A 271.35 99.08 2055'15" 50.10 521'78 45 W 98.53 B 35.00 J1.97 5220 07" 17.20 51458 45 E 30.87' C 55.00 52.70' 543341 28.57 N73'4155 W 50.70' D 55.00 75.50 78:79 f0 45.06 N537)404 E 69.71' E 55.00 46.81' 4845'49" 24.93 S637400E 45.41 F 55.00 39.86 41'7127 20.85 S18V456 E 38.99 G 55.00 58.41 60'50'38" 32.30' S33~5'32"W 55.70 H 35 00 31.97 5220 07 17.20 N3771 04 E 30.87 v W N V c~ H cn LEGEND PORTION OF ROAD TO BE VACATED 1,325.70 S. F. TAX MAP N0. EXHIBIT "A" SCALE: ~ ~~_ 100' PLAT SHOWING PORTION OF RIGHT OF WAY ON BRENTWOOD COURT o~ 4u"i,IOk 70 BE VACATED AND COMBINED WITH LOT 1 BY z 7 BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA PREPARED BY.' ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 5-7-2008 R~r9 o~R~~F ACTION NO. ITEM NO. lr r~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM: Second reading of an ordinance amending Section 8.1-9 Penalties, Injunctions, and other Legal Actions of Chapter 8.1 Erosion and Sediment Control of the Roanoke County Code SUBMITTED BY: Tarek Moneir Deputy Director of Development Community Development Department APPROVED BY: Elmer C. Hodge ~~~+--~ ~~~-~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: o SUMMARY OF INFORMATION: On January 27, 2004, the Board of Supervisors adopted a County ordinance repealing Chapter 8 - "Erosion and Sediment Control' and adopting a new Chapter 8.1 entitled "Erosion and Sediment Control" of the Roanoke County Code. This ordinance contained a subsection 8.1-9 titled "PENALTIES, INJUNCTIONS, AND OTHER LEGAL ACTIONS" which outlines various civil penalties. The penalties are assessed as follow: a. Each offense is assessed an amount of $100 per day per violation b. Failure to obey a stop work order is assessed $100 per day c. Failure to stop work when permit revoked $100 per day d. In no event shall one penalty exceed a total of three thousand dollars ($3,000) for a separate offense except that a series of violations arising from the commencement of land-disturbing activities without an approved plan for any site shall not result in civil penalties which exceed a total of ten thousand dollars ($10,000). The 2007 session of the Virginia General Assembly amended Section 10.1-562.J for local erosion and sediment control programs authorizing an increase in civil penalties. The civil penalty shall not be less than $100 nor more than $1,000. Staff is recommending an increase less than the maximum allowed by statute. The civil penalties process has been an effective tool in the enforcement of erosion and sediment control in Roanoke County. Because of the administrative cost associated with the enforcement of this ordinance, staff is recommending that the following civil penalties be increased: a. Increase each offense from $100 per day per violation to $300 per day per violation b. Increase failure to obey a stop work order from $100 per day to $1,000 per day c. Increase failure to stop work order when permit revoked from $100 per day to $1,000 per day d. Increase the no event series of specified violations arising from the same operative set of facts from $3,000 to $10,000 Effective date of this ordinance is July 1, 2008. FISCAL IMPACT: None ALTERNATIVES: 1. Approve the second reading of the ordinance amending Section 8.1-9 "Penalties, Injunctions, and ofher Legal Actions" of Chapter 8.1 Erosion and Sediment Control of the Roanoke County Code 2. Deny the amendment as presented STAFF RECOMMENDATION: Staff recommends approval of Alternative 1. a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2008 ORDINANCE AMENDING SECTION 8.1-9 "PENALI"IES, INJUNCTIONS, AND OTHER LEGAL ACTIONS" OF CHAPTER 8.1 EROSION AND SEDIMENT CONTROL OF THE ROANOKE COUNTY CODE WHEREAS, pursuant to the authority of Article 4. Erosion and Sediment Control Law, Chapter 5, Soil and Water Conservation, of Title 10.1 of the Code of Virginia {1950, as amended), the County of Roanoke, Virginia, is authorized to establish and administer an erosion and sediment control program, including an Erosion and Sediment Control Ordinance; and, WHEREAS, the 2007 session of the Virginia General Assembly amended Section 10.1-562.J of the Code of Virginia for local erosion and sediment control programs authorizing an increase in civil penalties; and WHEREAS, legal notice and advertisement has been published in a newspaper of general circulation within Roanoke County on May 13, 2008 and May 20, 2008; and, WHEREAS, the first reading of this ordinance was held on May 13, 2008, and the second reading and public hearing was held on May 27, 2008. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 8.1.9 "Penalties, Injunctions and other legal actions" of Chapter 8.1 EROSION AND SEDIMENT CONTROL of the Roanoke County Code be, and hereby is, amended to read and provide as follows: Section 8.1-9. PENALTIES, INJI.INCTIONS, AND OTHER LEGAL ACTIONS A. Violators of this ordinance shall be guilty of a Class I misdemeanor. B. Civil Penalties: 1. A civil penalty in the amount listed on the schedule below shall be assessed for each violation of the respective offenses: a) Commencement of land disturbing activity without an approved plan as provided in Section 8.6-1 shall be $1,000/day. b) Vegetative Measures -failure to comply with items 1, 2 and 3 of the Minimum Standards shall be $300/violation/day. c) Structural Measures -failure to comply with items 2, 4, 9, 10, 11, 15 and 17 of the Minimum Standards shall be $300/violation/day. d} Watercourse Measures -failure to comply with items 12, 13 and 15 of the Minimum Standards shall be $300/violation/day. e) Underground Utility Measures -failure to comply with item 16(a) and/or (c) shall be $300/violation/day. f) Failure to obey a stop work order shall be $1,000/day. g} Failure to stop work when permit revoked $1,000/day. 2. Each day during which the violation is found to have existed shall constitute a separate offense. However, in no event shall a series of specified violations arising from the same operative set of facts result in civil penalties which exceed a total of $10,000, except that a series of violations arising from the commencement of land- disturbing activities without an approved plan for any site shall not result in civil penalties which exceed a total of $10,000. The assessment of civil penalties according to this schedule shall be in lieu of criminal sanctions and shall preclude the prosecution of such violation as a misdemeanor under Subsection A of this section. C. The Director of Community Development or his assignee may apply to the Circuit Court of the County of Roanoke to enjoin a violation or a threatened violation of this ordinance, without the necessity of showing that an adequate remedy at law does not exist. D. In addition to any criminal penalties provided under this ordinance, any person who violates any provision of this ordinance may be liable to the Coun#y of Roanoke in a civil action for damages. E. Civil Penalty Enumerated: Without limiting the remedies which may be obtained in this section, any person violating or failing, neglecting, or refusing to obey any injunction, mandamus or other remedy obtained pursuant to this section shall be subject, in the discretion of the court, to a civil penalty not to exceed $2,000 for each violation. A civil action for such violation or failure may be brought by the County of Roanoke. Any civil penalties assessed by a court shall be paid into the Treasury of the County of Roanoke, except that where the violator is the locality itself, or its agent, the court shall direct the penalty to be paid into the State Treasury. 2 F. With the consent of any person who has violated or failed, neglected or refused to obey any regulation or condition of a permit or any provision of this ordinance, the County of Roanoke may provide for the payment of civil charges for violations in specific sums, not to exceed the limit specified in Subsection B(2) of this section. Such civil charges shall be instead of any appropriate civil penalty which could be imposed under Subsection B or E. G. The County's Attorney shall, upon request of the County of Roanoke or the permit issuing authority, take legal action to enforce the provisions of this ordinance. H. Compliance with the provisions of this ordinance sha11 be prima facie evidence in any legal or equitable proceeding for damages caused by erosion, siltation or sedimentation that all requirements of law have been met, and the complaining party must show negligence in order to recover any damages. 2. "that the provisions of #his ordinance shall be in full force and effect from and after July 1, 2008. 3 ACTION NO. ITEM NO. ~ l AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2008 AGENDA ITEM SUBMITTED BY: Second reading of an ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia Paul Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In May of 2007, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 15.2-1414.3 of the 1954 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. SUMMARY OF INFORMATION: The first reading of this proposed ordinance was held on May 13, 2008; the second reading and public hearing will be held on May 27, 2008. The current salary for Board members is $15,947.94. There is an additional annual compensation forthe Chairman of the Board at $1,800, and for the Vice-Chairman at $1,200. This ordinance increases salaries by 4 percent. FISCAL IMPACTS: A 4 percent increase would cost $3,189.60 ($637.92 each). The new salary for each Board member would be $16,585.86. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2008 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF 'fHE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $15,947.94 by Ordinance 052207-13 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five {5%} percent; and WHEREAS, the first reading on this ordinance was held on May 13, 2008; the second reading and public hearing will be held on May 27, 2008. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 4% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $16,585.86 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. -this ordinance shall take effect on July 1, 2008. z