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HomeMy WebLinkAbout7/8/2008 - Regular/OAN~ /~ z -o 1838 r I Roanoke County Board of Supervisors Agenda July 8, 2008 Good afternoon and welcome to our meeting for July 8, 2008. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Friday at 7:00 p.m. and on Sunday at 4:00 p.m. Our meetings are now closed-captioned, so it is important that anyone addressing the Board speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Melinda Cox, Economic Development Specialist Roanoke County 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD T0, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS 1. Briefing by the Roanoke County Prevention Council on the results of the Youth Risk Behavior Survey. (Arlene Murphy, Chair) 1 E. NEW BUSINESS 1. Request from the Library to accept a $10,000 bequest for the Hollins Branch Library. (Diana Rosapepe, Director, Libraries) 2. Request to reappoint Special Assistant for Legislative Relations, authorization to continue an agreement, and an appropriation of funds. (Paul Mahoney, County Attorney) F. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing the creation of and conveyance of a waterline easement to the Western Virginia Water Authority through property owned by the Roanoke County Board of Supervisors at the Roanoke County Public Service Center and the Hanging Rock Battlefield Trail, Catawba Magisterial District. (Pete Haislip, Director, Parks, Recreation and Tourism) G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee 2. Length of Service Awards Program (LOSAP) for Fire and Rescue 3. Parks, Recreation and Tourism Advisory Commission (appointed by district) 4. Roanoke Valley Convention and Visitors Bureau 5. Roanoke Valley Economic Development Partnership 6. Social Services Advisory Board (appointed by district) 7. Western Virginia Water Authority CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 2 J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Telecommunications Tax Comparison Report N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph B. "Butch" Church 2. Michael W. Altizer 3. Joseph P. McNamara 4. Charlotte A. Moore 5. Richard C. Flora O. CLOSED MEETING P. WORK SESSIONS (Training Room - 4t" floor) 1. Work session to add Ivyland Road and Huffman Lane, Vinton Magisterial District, to the Rural Addition List, and to review the status of Rural Addition projects and State Transportation Funding. (Arnold Covey, Director, Community Development; Teresa Becher, Transportation Engineering Manager) Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 3 ACTION NO. ITEM NO. ,U-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS"fRATION CENTER MEETING DATE: July 8, 2008 AGENDA ITEM: Briefing by the Roanoke County Prevention Council on the results of the Youth Risk Behavior Survey SUBMITTED BY: Dan O'Donnell Assistant County Administrator APPROVED BY: John M. Chambliss, Jr. Interim County Administrator ~~. COUNTY ADMINISTRATOR'S COMMENTS: SIIMMARY OF INFORMATION: Time has been set aside forArlene Murphy, Chair, Roanoke County Prevention Council, to present the results of the 2008 survey of Roanoke County's youth. The survey measures changes in the types and amounts of high risk behaviors among the child and adolescent population. There has been some improvement shown in several categories this year. ACTION NO. ITEM NO. C- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: July 8, 2008 Request from the Library to accept a $10,000 bequest for the Hollins Branch Library Diana L. Rosapepe Director of Library Services John M. Chambliss, Jr. Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: T~~S /s a. ~BAeio~I G~XPicllio~ 4y /f is ~,•ffin~ f'/af we re~a~.,,':~ ¢'~i.;r SUMMARY OF INFORMATION: ~' dur ~G.Troh t. one 1a COh7Y.' R7k ~/v~Y _ Roanoke County Public Library has been named as a beneficiary of the estate of Mary T. Pasley. Ms. Pasley was a frequent patron of area libraries but was especially appreciative of the staff and services at the Hollins Branch Library. The terms of her will stipulated that $10,000 be given to the Library system, with the intention that it be used for the benefit of the Hollins Library. There were no other restrictions placed on the use of the fi.inds. Martha Robertson, Ms. Pasley's sister, and executor of her estate, plans to attend the meeting, and accept a certificate of appreciation for the bequest. FISCAL IMPACT: The funds will be deposited in an escrow account set up for the Hollins Branch Library. ALTERNATIVES: None STAFF RECOMMENDA"I"ION: Staff recommends acceptance of the $10,000 bequest from the estate of Mary T. Pasley. c4A ~ ~~~e CERTIFICATE OF APPRECIATION PRESENTED TO THE Estate cif Mary T. Pasley Accepted by Martha Robertson, Executor For a bequest to the Hollins Library - The Roanoke County Public Library has been named as a beneficiary of the estate of Mary T. Pasley and the executor of her estate is Martha Robertson, her sister. - Ms. Pasley was a frequent patron of area libraries and was especially appreciative of the staff and services at Hollins Branch Library. - Ms. Pasley stipulated in her Will that $10,000 be given to the Library system with the intention that it be used for the benefit of Hollins Library. - The County wishes to honor Ms. Pasley for her generous and kind bequest to the Hollins Library and expresses its deepest sympathy and respect to the members of her family. Presented this 8th day of July .2p00~8 . c]~...SJ G ~4-~ a. ~ Richard C. Flora, Chairman /.t` 7~ Michael W. Altizer, Vice-C irman ~. ~~~~' cu~~ ose B. "Butch" Church seph P. McNamara ~ ~ ~ m~ Charlotte A. Moore ACTION NO. I"fEM NO. ~''2-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 8, 2008 AGENDA ITEM: Request to reappoint Special Assistant for Legislative Relations, authorization to continue an agreement, and an appropriation of funds SUBMITTED BY: Paul M. Mahoney County Attorney ;OUNTY ADMINIST/RATOR'S COMMENTS: /~ / /~ ~~~ah ~as OeG~. a !/~%Gli/c ~Jf~~ Tor fA.e. ~-oun7~y ~~ SUMMARY OF INFORMATION: This action reappoints Eldon James & Associates, Inc. as Roanoke County's Special Assistant for Legislative Relations. It also continues the agreement with Mr. James previously approved. Finally, it appropriates funds for this agreement from the Unappropriated Balance. FISCAL IMPACTS The County will pay Eldon James & Associates, Inc. for the services of the Special Assistant $22,560 annually (240 hours at the rate of $94 per hour) which is an increase of $4 per hour for these services (due to the dramatic increase in fuel costs). Additional hours will be paid at a rate of $94 per hour and shall not exceed a total of 256 hours annually or a total payment of $24,000 annually. STAFF RECOMMENDATION: It is recommended that the Board (i) reappoint Eldon James & Associates, Inc. as Special Assistant for Legislative Relations, and (ii) appropriate $24,000 from the Board's FY 2008-2009 Unappropriated Balance for these purposes. ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 8, 2008 AGENDA ITEM: First reading of an ordinance authorizing the creation of and conveyance of a waterline easement to the Western Virginia Water Authority through property owned by the Roanoke County Board of Supervisors at the Roanoke County Public Service Center (Tax Map No. 036.03-01-01.01-0000) and the Hanging Rock Battlefield trail (Tax Map No. 036.03-01-62.00- 0000), Catawba Magisterial District SUBMITTED BY: Pete Haislip Director of Parks, Recreation and Tourism Lon Williams Landscape Architect/Park Planner APPROVED BY: John M. Chambliss, Jr. Interim Coi.inty Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Western Virginia Water Authority (WVWA) is requesting thatthe Board of Supervisors convey a waterline easement across property at the Roanoke County Public Service Center and along the Hanging Rock Battlefield Trail, Catawba Magisterial District, as follows: As shown on engineering plans prepared by DraperAden Associates, the new 20-foot wide waterline easement would contain 3,931 square feet at its location in the vicinity of the entrance to the Roanoke County Public Service Center, 4,935 square feet along the Hanging Rock Battlefield Trail at its location adjacent to the Roanoke County Public Service Center and 1,552 square feet at its location near the old railroad trestle adjacent to Kessler Mill Road near its intersection with Thompson Memorial Drive, Route 311, on properties owned by Roanoke County and designated as Tax Map Numbers 036.03-01- 01.01-0000 and 036.03-01-62.00-0000. The waterline easement request totals 10,418 square feet. The WVWA has indicated that this is a joint project that will help the WVWA, Roanoke County and the City of Salem. Specifically, the WVWA has indicated that the City of Salem needs the new waterline for fire protection along Route 419 and Penguin Lane, as the present water pressure is too low. The WVWA has also indicated that the loop system will give better pressure to the Route 419 waterline, will benefit the Regional Fire Training Center, and provide better service to citizens along Thompson Memorial Drive. Consistent with the Policy For The Granting Of Easements Across County Property adopted by the Board of Supervisors iri December 2007, this use of County property is for a public purpose and therefore no compensation is required by Roanoke County. Staff members have met on site with representatives from the Western Virginia Water Authority to discuss the requested easement locations as identified on the attached plats labeled Exhibit A and B. Staff members have approved the easement locations subject to the following provisions: The Western Virginia Water Authority shall coordinate all work with the Department of Parks, Recreation and Tourism. 2. All work shall be conducted in a timely manner so as to have as little adverse impact as possible on the access driveway at the Roanoke County Public Service Center and to users of the Hanging Rock Battlefield Trail. 3. The repair of all disturbed areas shall be completed to the satisfaction of the Department of Parks, Recreation and Tourism at ~l:he cost of the Western Virginia Water Authority. FISCAL IMPACT: None. AL"fERNATIVES: 1. Authorize the conveyance of a waterline easement on property owned by the County at the Roanoke County Public Service Center and along the Hanging Rock Battlefield Trail to the Western Virginia Water Authority and the creation of a waterline easement for the purpose of improving fire protection along Route 419 and Penguin Lane in the City of Salem. 2. Decline to authorize the requested conveyance and creation of the waterline easement. STAFF RECOMMENDAI"ION: Staff recommends Alternative 1: authorize the conveyance of a waterline easement on property owned by the County at the Roanoke County Public Service Center and along the Hanging Rock Battlefield Trail to the Western Virginia Water Authority and the creation of a waterline easement for the purpose of improving fire protection along Route 419 and Penguin Lane in the City of Salem. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRA"PION CENTER, ON TUESDAY, JULY 8, 2008 ORDINANCE AUTHORIZING THE CREATION OF AND CONVEYANCE OF A WA"fERLINE EASEMENT TO THE WESTERN VIRGINIA WATER AUTHORITY THROUGH PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS AT THE ROANOKE COUNTY PUBLIC SERVICE CENTER (TAX MAP NO. 036.03-01-01.01-0000) AND THE HANGING ROCK BATTEFIELD TRAIL (TAX MAP NO. 036.03-01- 62.00-000), CATAWBA MAGISTERIAL DISTRICT WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of two parcels of land adjacent to Kessler Mill Road in the County of Roanoke, Virginia, designated on the Roanoke County Land Records as Tax Map No. 036.03-01-01.00-0000 and Tax Map No. 036.03-01-62.00-0000; and WHEREAS, the City of Salem and the Western Virginia Water Authority have requested the conveyance of easements across these properties to provide for the installation of a new loop waterline system along Route 419 and Penguin Lane to improve water pressure for adjoining properties and the Regional Fire Training Center; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including easements, shall be accomplished by ordinance; the first reading of this ordinance was held on July 8, 2008 and the second reading and public hearing was held on July 22, 2008. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to the Western Virginia Water Authority for the extension of water service for the purpose of improving water pressure along Route 419 and Penguin Lane in the City of Salem for increased fire protection and other reasonable uses. 2. That conveyance to the Western Virginia Water Authority of waterline easements as shown and described as "New 20' Waterline Easement" (1,552 sq. ft.) on a plat entitled "Plat showing New 20' Waterline Easement & Temporary Construction Easement to be granted to THE WESTERN VIRGINIA WATER AUTHORITY through the property of Roanoke County Board of Supervisors situated along Kessler Mill Road, Roanoke County, Virginia" prepared by Draper Aden Associates, dated April 7, 2008, a copy of which is attached hereto as Exhibit A, and as "New 20'Waterline Easement" (3,931 sq. ft.) and "New Waterline Easement (4,935 sq. ft.) on a plat entitled "Plat Showing New Waterline Easement & Temporary Construction Easement to be granted to THE WESTERN VIRGINIA WATER AUTHORITY through the property of Roanoke County Board of Supervisors situated along Kessler Mill Road, Roanoke County, Virginia" prepared by Draper Aden Associates, dated April 7, 2008, a copy of which is attached hereto as Exhibit B, are hereby authorized and approved. 3. That consistent with the Policy For The Granting Of Easements Across County Property adopted by the Board of Supervisors in December 2007, this use of County property is for a public purpose and therefore no compensation is required by Roanoke County. 2 4. That the Acting County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from 'the date of its adop~kion. 3 Exhibit A THOMPSON MEMORIAL DR Rt 311 COMMONWEALTH OF VIRGINIA ~ DEPARTMENT OF MENTAL HEALTH .o g„ & MENTAL RETARDATION o =' +~a THOMPSON MEMORIAL DRIVE - a, e' PLAT 175900829, 011590826 ° L /~ 7M 038. i 0-01--18.00-0000 ~ ~ ~ ~ // ~ , ~ i / n 5 a° ~ J`SU ~ ,`~ qP JOHN T. PARKER & SUZANNE PARKER THORNHiLL M ~ / `~G\Q~~~~ P O BOX 1011 SALEM VA 24753 ~• V -"~ J -PLAT 118700280, DEED 012950426 -~ I ~ /// TM 036.10-01-19.00--0000 ` NEW 20' WATERLINE EASEMENT ~ f ` _ ~ AREA: 1,552 SQ. FT, c - ` ~ OTES ~ t 1 ~ q • • °~' N : 1. THIS PLAT iNAS PREPARED W{THOUT BENEFIT + ~ a j .S~ o ' t OF A T1TLE REPORT AND iS SUBJECT ~ ~~ cF THERETO, THEREFORE, THERE MAY EX157 Q N J ENCUMBRANCES WHICH AFFECT THE PROPERTY fij ~ o ~ NOT SHOWN HEREON. ~ ~ \ o ° 2. THE SUBJECT PROPERTY IS LOCATED tN A SPECIAL FL000 HAZARD AREA DESIGNATED AS t~ o Q 4r a ~ ~~ O O ~~ ° ° " a 0 ~ t Q N X AS 1 FLOODWAY ZONE AE AND ZONE ~ -~ q - O p u SHOWN ON FEMA FAAP 51161Cp133G, GATED ~ SEPT 28 2007 i ~~ N / ~ ~ . . , 3. SKETCH OF EASE1dENT, ThtiS IS NOT A ~ = w d0~ O / BOUNDARY SURVEY, NO CORNERS SET, ~, ' J ~ ~~ Q-o ROA4 4. BOUNDARY INFORFdATiON~ COMPILED F O rti ~ ~ ~° DEEDS AND/OR PLATS OF RECORD AND GIS ~ 1NFORW1710N / I1 ~ p 0.~ . ~ / / ~ O ~ ~b h / ~ ~ ~ ~ ~ ~~ Q LINE TA BLE ~ ' UNE LENGTH BEARING r L7 4U.42 5 8'fi0'fl2`E / L2 - 4t.54 `E / / L3 67.78 N$0' 9'45` / L4 3.09 N48' O'02`W ~ ~ CURVE TABLE CURVE RADIUS LENGTH ANGEN CHORD GEARING DELTA Ct 278.80 61.40 30.82 61.28 N y 3` C2 273,80 47.6fl 23.81 47.48 N23'S413"Y1 9 43'40' C3 229.80 28.88 i4.3& 28.88 S38'24'b8"£ 7'09'05" ~/ , PLAT SHOWING ~TH pF NEW 20' WATERLINE EASEMENT & Y,t TEMPORARY CONSTRUCTION EASEMENT ~~ TO BE GRANTED TO ~ ~ »c1~xc ~ THE WESTERN VIRGINIA WATER AUTHOf~ITY Lio. No, 14DD THROUGH THE PROPERTY OF ROANOKE COUNTY 80ARD '~ OF SUPERViS10RS 0 SITUATED ALONG KESSLER MILL ROAD ~`~, SURy~ ROANOKE COUNTY, VfRGiNIA Draper Aden Associates BRAWN DLD SGALE 1'=80` lsnginccring • Surveyi¢g• EnVironmcnlat5crv[ccs CHECKED LWK DATE 04/07!08 2268 Soulh Mein SIteBL fLMrond.VA BlacRSburp, VA 24060 ct,a,tet~s,~,vA PLAN NO. 807132-03E05 540-552.0444 I'ax:540-552-0291 Hampton Rozds, VA Exhibit B NOTES: - i. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE ~ i / REPORT ANO IS SUBJECT THERETO. THEREFORE, THERE iAAY /~ ! ~b _• / L7UST ENCUMBRANCES 4VHiCH AFFECT THE PROPERTY NOT SHOWN HEREON. ~ ~ F h'o / .y(o 1~i `O~np o~ry°a ` 2. PORTIONS OF THE TWE SUBJECT PROPERTY IS LOCATED IN / A ' • ~ ~~ U I ., : ~ / SPEC AL FLOOD HAZARD ARFA OE5EGNATEO AS FLOOOWAY " " " " ~ b ' / / ZONE AE ANO ZONE X AS SHOWN ON FEMA MAP ' / •- ' 51161C0133G, DATED SEPT. 2$, 2007. 3. SKETCH OF EASEMENT, THIS IS NOT A BOUNDARY SURVEY. / / / ~; ,~! / NO CORNERS SET. / 4. BOUNDARY INFORMATION COMPILED FROM DEEDS AND/OR / / / PLATS OF RECORD AND Gi5 INFORMATION. ~ / J / ~- / / / / / f ~ I ~$/ pq . / ryry `hQ ~ !/ / M ~o / r° ~, f / ta- ih O ;` _~ / / ~ o ! Dry ~ ~ / W ~ / n 7yry / C~ i' ~ / ~ Sy b~ -~ , r ~ I ~, O r1., ,' / tv~ ~f Q N / '`ir J ~ ~ /r / Sy •• / y ry o ad ~mdq O ~' J Q Na / r ,l / ~'e~a pqO WFUN I ~ 1 'mom O ,.'40 yl~~ ,r"~ tJ! `O I V~ ~~V Qsro Z cY '~ o~o`O`Y4 ~a• ~~ r~; ° ~ -Cw to °' ~~ Q' a~Y tv~ I' / 1`~G~QvP ~ Fj / V / / V ' '•', ~ o ~ OF IrJ, Q o N `~? ,~v~ a / ,' / / ~ .' °~ ~o~` ~ L. N. HNTGTLT[NG ~' ash 'yy r~ ~ ~ °.~'~ Q°~oo~° T.1o. No. 14$0 ry t„2'.y. / my qtr°~YO~! ~ ,~ 0 o' g ~ ;'~y ~ / a° a' Pl.AT SHOWING a \.: ~ ~ " / NEW WATERLINE EASEMENT & ` ~// / TEMPORARY CONSTRUCTION EASEMENT ~': J TO BE GRANTED TO ~~o . `r ~, THE WESTERN VIRGINIA WATER AUTHORITY e ~~ ~, - ~ "" , ` THROUGH THE PROPERTY OP (~ ROANOKE COUNTY BOARD US ~'Zb'I~S7,A .' OF. SUPERVlSIORS ,l~ SITUATED ALONG KESSLER MILE ROAD ' sl ROANOI<E COUNTY, VIRGINIA I~~raper Aden AssoGla~:eS DRAWN DLO SCALE ,`100' CHECKED LWK DATE 04!07!08 L~nginccriug + Sulve~lag+ LnetronmetualServlccs 2205 South Math Streot Rkhmond VA 6facksbutg,VA24060 Charbttasti.+a,VA PLAN NO. 807132-03E04 '~, 54 0 5 52-044 4 Fax:540-552-028i Her,plonRoada,YA LINE TABLE LINE LENGTH BEARING Li 29,28 N82'26'51`E L2 181.93 5'26'40`P! L3 32.&7 N16'41'20` L4 5.18 5 6 4 '20`W LS 173.49 S25'28' "E L6 20,01 82'28'51`Y! L7 47.21 2898' L8 100.53 S24'S '09`E L9 26.73 S 3' 3'38" ACTION NO. ITEM NO. ~~ -lo AT A REGULAR MEE"I"ING OF "fHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADNIIIVISTRA"PION CENTER MEETING DATE: July 8, 2008 AGENDA ITEM: Appointments to Committees, Commissions, and Boards SUBMITTED BY: Wanda G. Riley, CPS Clerk to the Board APPROVED BY: John M. Chambliss, Jr. Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (Appointed by District) The following one-year terms will expire on August 31, 2008. Brian Hooker, Nlike Jeffrey, and Wes Thompson are completing their first terms while Steve Campbell and Charles Wertalik are completing their second terms. Mr. Thompson has advised the Clerk's Office that he wants to serve an additional term. If the Board wishes to make the appointment at this meeting, confirmation will be added to the Consent Agenda. a) Brian Hooker, Catawba District b) Mike Jeffrey, Cave Spring District c) Steve Campbell, Hollins District d) Charles Wertalik, Vinton District e) Wes Thompson, Windsor Hills District 2. Length of Service Awards Program (LOSAP) for Fire & Rescue Leon Martin, volunteer member-at-large, submitted his resignation on June 19, 2008, and Cragg Sheets, representing the volunteer rescue squads, submitted his resignation effective July 1, 2008. Their four-year terms will expire January 1, 2010. Members of this Board are recommended for appointment by the Volunteer Fire and Rescue Chiefs Board and then confirmed by the Board of Supervisors. 3. Parks, Recreation, and Tourism Advisory Commission (appointed by district) The three-year term of Lee Blair, Cave Spring Magisterial District, expired on June 30, 2008. 4. Roanoke Valley Convention and Visitors Bureau The three-year term of Elmer Hodge will expire on June 30, 2009. If the Board wishes to appoint John Chambliss, Interim County Administrator, to serve for the period of time that he is Interim County Administrator, confirmation of his appointment will be added to the Consent Agenda. 5. Roanoke Valley Economic Development Partnership Elmer Hodge, as County Administrator, served on the Roanoke Valley Economic Development Partnership as an administrative director. If the Board wishes to appoint John Chambliss, Interim County Administrator, to serve for the period of kime that he is Interim County Administrator, corrFirmation of his appointment will be added to the Consent Agenda. 6. Social Services Advisory Board (appointed by district) The four-year term of Douglas C. Forbes, Vinton Magisterial District, will expire on July 31, 2008. Mr. Forbes is not eligible for reappointment as he has served two consecutive terms. The representative from the Catawba Magisterial District has resigned. This four- yearterm will expire on July 31, 2009. 7. Western Virginia Water Authority The four-year term of Richard E. Huff, II, member at large, expired on June 30, 2008. At-large members are selected by the majority vote of the other six members of the Board and confirmed by Roanoke City Council and the Roanoke Coi.inty Board of Supervisors. 2 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited balance at June 30, 2008 $ 16,743,199 Balance at July 8, 2008 $ 16,743,199 -~ of General Amount 8.90% 8.90% IVote: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2008-09 at a range of 9.0%-10.0% of General Fund Revenues 2008-2009 General Fund Revenues $188,178,858 9.0% of General Fund Revenues $16,936,097 10.0% of General Fund Revenues $18,817,886 The Unappropriated Fund Balance of the County is currently maintained at a range of 9.0%-10.0% of General Fund revenus and will be increased over time to the following ranges: 2009-2010 2010-2011 Submitted By Approved By Rebecca E. Owens Director of Finance 9.5%-10.5% 10.0%-11.0% John M. Chambliss, Jr. Interim County Administrator COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor Countv Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Unaudited balance at June 30, 2008 ('r, -~ Amount $1,540,757.20 Balance at July 8, 2008 $1,540,757.20 Major Countv Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited balance at June 30, 2008 Balance at July 8, 2008 Submitted By Rebecca E. Owens Director of Finance $2,339,030.00 $2,339,030.00 Approved By John M. Chambliss, Jr. Interim County Administrator ~~ ~~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 2008-2009 Original Budget June 24, 2008 Allocation to Art Museum of Western Virginia and Roanoke County Public Schools for Education Balance at July 8, 2008 Submitted By Rebecca E. Owens Director of Finance Amount $ 300,000.00 (200,000.00) $ 100,000.00 Approved By John M. Chambliss, Jr. Interim County Administrator ~`` TELECOMMUNICA"PIONS TAX REPORT COUNTY OF ROANOKE, VIRGINIA Month of Collection Tax Description 2006 2007 2008 January Consumer Utility Tax Landline $ 94,947.90 $ 86,811.94 $ - Consumer Utility Tax Wireless 116,433.91 123,642.12 - Communication Sales and Use Tax - - 275,569.88 E911 Service Tax 61,427.25 61,676.60 - Cable Franchise fee 240,925.74 237,369.11 85,908.48 Total 513,734.80 509,499.77 361,478.36 February Consumer Utility Tax Landline 93,052.78 11,481.03 - Consumer Utility Tax Wireless 116,093.91 - - Communication Sales and Use Tax - - 291,112.62 E911 Service Tax 59,753.00 58,515.52 - Cable Franchise fee - 36,121.67 70,725.82 Total 268,899.69 106,118.22 361,838.44 March Consumer Utility Tax Landline 92,561.36 - - Consumer Utility Tax Wireless 104,178.63 - - Communication Sales and Use Tax - 207,485.17 387,479.10 E911 Service Tax 64,339.14 - - Cable Franchise fee - 80,692.40 98,803.20 Total 261,079.13 288,177.57 486,282.30 April Consumer Utility Tax Landline 96,802.50 - - Consumer Utility Tax Wireless 128,673.20 - - Communication Sales and Use Tax - 270,338.98 317,663.49 E911 Service Tax 60,650.90 - - Cable Franchise fee 216,295.38 75,020.70 92,881.59 Total 502,421.98 345,359.68 410,545.08 May Consumer Utility Tax Landline 92,941.49 - - Consumer Utility Tax Wireless 117,319.69 - - Communication Sales and Use Tax - 271,078.33 288,110.06 E911 Service Tax 60,264.73 - - Cable Franchise fee - 92,259.95 96,747.70 Total 270,525.91 363,338.28 384,857.76 June Consumer Utility Tax Landline 95,748.48 - - Consumer Utility Tax Wireless 119,760.11 - - Communication Sales and Use Tax - 268,293.91 287,652.25 E911 Service Tax 60,455.05 - - Cable Franchise fee - 84,186.19 88,081.94 Total 275,963.64 352,480.10 375,734.19 July Consumer Utility Tax Landline 95,017.26 - - Consumer Utility Tax Wireless 121,823.44 - - Communication Sales and Use Tax - 300,558.02 - E911 Service Tax 59,649.70 - - Cable Franchise fee 245,481.66 78,603.22 - Total 521, 972.06 379,161.24 - August Consumer Utility Tax Landline 92,306.09 - - Consumer Utility Tax Wireless 116,219.46 - - Communication Sales and Use Tax - 237,729.17 - E911 Service Tax 59,979.00 - - Cable Franchise fee - 86,818.45 - Total 268,504.55 324,547.62 - September Consumer Utility Tax Landline 85,834.51 - - Consumer Utility Tax Wireless 121,460.78 - - Communication Sales and Use Tax - 258,253.93 - E911 Service Tax 59,393.73 - - Cable Franchise fee - 87,629.46 - Total 266,689.02 345,883.39 - October Consumer Utility Tax Landline 83,920.09 - - Consumer Utility Tax Wireless 122,949.21 - - Communication Sales and Use Tax - 349,811.69 - E911 Service Tax 58,855.42 - - Cable Franchise fee 226,573.74 87,629.46 - Total 492,298.46 437,441.15 - November Consumer Utility Tax Landline 84,089.65 - - Consumer Utility Tax Wireless 120,728.15 - - Communication Sales and Use Tax - 349,007.66 - E911 Service Tax 59,751.01 - - Cable Franchise fee 28,744.85 85,936.15 - Total 293,313.66 434,943.81 - December Consumer Utility Tax Landline 83,566.76 - - Consumer Utility Tax Wireless 121,724.13 - - Communication Sales and Use Tax - 283,592.07 - E911 Service Tax 60,069.78 - - Cable Franchise fee - 87,478.22 - Total 265,360.67 371,070.29 - Grand Total $ 4,200,763.57 $ 4,258,021.12 $ 2,380,736.13 `Effective 2007 the Cable Franchise Fee is received monthly as compared to quarterly receipts in 2006. `"2007 Breakdown provided by the State of Virginia Tax Department Submitted By Rebecca E. Owens Director of Finance Approved By John M. Chambliss, Jr. Interim County Administrator ACTION NO. ITEM NO. ~} - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 8, 2008 AGENDA ITEM: SUBMITTED BY: APPROVED BY: Work session to add Ivyland Road and HufFinan Lane, Vinton Magisterial District, to the Rural Addition List, and to review the status of Rural Addition projects and State Transportation Funding Teresa H. Becher, P.E. Transportation Engineering Manager John M. Chambliss, Jr. Interim County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Adjacent property owners are requesting that the Board of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT) requesting that 0.30 mile of Ivyland Road, Route 775, and .014 mile of Huffman Lane, Route 761, be added to the Rural Addition List for improvements to include re-surfacing and construction of a turn- around on both projects. Ivyland Road and Huffman Lane were originally added to the 2006-2007 Revenue Sharing List for improvements. VDOT has informed Roanoke County that a portion of both roads are not in the state maintained system and additional right-of-way may be necessary; therefore, staff is requesting that both roads be added to the Rural Addition List. Speculative interest may exist on Ivyland Road, and the property ownerwould be expected to provide the necessary amount to fund their financial requirement. County staff will discuss the status of current Rural Addition projects. VDOT representatives and County staff will review the proposed reduction in funding for 2009-2014 Six-Year Transportation Improvement Program. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 8, 2008 RESOLU"PION CER'I"IFYING "fHE CLOSED MEETING WAS HELD IN CONFORMITY WITH "fHE CODE OF VIRGINIA WHEREAS, the Board of Si~ipervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exerripted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.