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HomeMy WebLinkAbout2/26/2008 - Regular February 26, 2008 79 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 26, 2008 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of February 2008. IN RE: CALL TO ORDER Chairman Flora called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Richard C. Flora, Vice-Chairman Michael W. Altizer, Supervisors Joseph B. "Butch" Church, Joseph P. McNamara, Charlotte A. Moore MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Wanda G. Riley, Clerk to the Board; Teresa Hamilton Hall, Public Information Officer IN RE: OPENING CEREMONIES The invocation was given by Pastor Bill Booth, Vinton Baptist Church. The Pledge of Allegiance was recited by all present. 80 February 26, 2008 REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge requested to add a briefing by Fire and Rescue Chief Rick Burch to update the Board on the Green Ridge Mountain fire. It was the consensus of the Board to add this item to the agenda. IN RE: IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recoanition of the Finance Department for receivina the Certificate of Achievement for Excellence in Financial Reportina from the Government Finance Officers Association (GFOA) for fiscal year 2005-2006 Chairman Flora recognized Rebecca Owens, Director of Finance, and Diane Hyatt, Chief Financial Officer, and the following staff members from the Finance Department: Elizabeth Atkinson, Margaret Bacon, Brian Carter, Diane Childers, Lisa Greer, and Karen McMillan. BRIEFINGS 1: Presentation ~ John Brownlee. U. S. Attornev for the Western District of Virainia. to the Roanoke County Police Department Mr. Brownlee thanked the Board for allowing him to address the Board. He introduced Bill Reed, Senior Agent from the Bureau of Immigration and Customs Enforcement; Robert Craig, Assistant Acting Senior Agent from Defense Criminal Investigative Service (DCIS); and other federal agents and attorneys who were present. IN RE: February 26, 2008 81 Mr. Brownlee stated that in 2001, it was learned that lIT Corporation had illegally transferred technology overseas concerning its night vision device in an effort to outsource the manufacturing of certain parts, including Singapore and China. He stated that this action violated federal law, specifically the International Traffic and Arms Regulation. He advised that lIT entered into a plea agreement with the United States in which they plead guilty to two felonies and paid a substantial financial penalty. Mr. Brownlee stated that in the beginning of the investigation, his office executed a search warrant to obtain records from lIT. He stated that his office does not have the personnel for a search of this type, and they often call on local law enforcement to assist them. He stated that the Roanoke City Police Department, the Virginia State Police, and the Roanoke County Police Department assisted in this investigation; and they were able to obtain the records they needed safely. He advised that several years later, when the investigation was completed, he informed Chief Ray Lavinder that part of the settlement came through an asset forfeiture which allows sharing of the proceeds from the forfeiture. He stated that he will present a check to Chief Lavinder, which will go back to the Police Department. He stated that working with Chief Ray Lavinder has been wonderful. He further stated that Chief Lavinder is a man of great integrity and strong, but quiet, leadership. He stated that he has been a great friend and mentor. 82 February 26, 2008 Chief Lavinder stated that it has been a pleasure working with the U. S. Attorney's Office. He stated that this is by far the greatest amount of money they have received in helping with an investigation. Mr. Bill Reed and Mr. Robert Craig thanked Chief Lavinder and the staff of the Police Department for their support in this investigation. Mr. Brownlee presented a symbolic check in the amount of $2.8 million to Chief Ray Lavinder. Supervisor McNamara stated that he was proud of the Police Department and the work being done by the U. S. Attorney's Office. Supervisor Altizer stated that he was also proud of the Police Department and thanked Mr. Brownlee for the protection that his office provides at the federal level. Supervisor Church thanked Mr. Brownlee and the others present for making Roanoke County and the State of Virginia a safer place to live. He stated that the money is well received and will be used for law enforcement in Roanoke County. He thanked Mr. Brownlee for his comments about Chief Lavinder and for telling the people of Roanoke County what they already know, that he is a man of ethics and integrity. He stated that we are happy in Roanoke County that he has decided to stay on as the police chief because the citizens are the benefactor. He thanked Mr. Brownlee for his recognition of the chief and his department and for all he has done for Roanoke County. February 26, 2008 83 Supervisor Flora thanked Mr. Brownlee for the work that he does and stated that he appreciated how Mr. Brownlee described the cooperation between the agencies. 2. Briefino on the Green Ridae Mountain fire. (Chief Richard Burch, Fire and Rescue) Chief Burch stated that although the fire on Green Ridge Mountain has a few hot spots, the fire is contained within the lines around it. He stated that hopefully the rain today will help to extinguish the remainder. He stated that at the last Board meeting he noted that 47 structures valued at $12.5 million were threatened by the fire. He stated that the fire spread to Carvins Cove Road and that figure now stands at 64 structures valued at $16.5 million threatened by the fire. He stated that no structures were damaged by the fire. He advised that during the 24-hour period when the Green Ridge fire occurred, the fire and rescue department responded to 84 total calls for assistance which included six brush fires, one structure fire, and medical calls. Chief Burch stated that Roanoke County is being honored by Governor Kaine on Thursday of this week to congratulate the regional and statewide agencies involved in fighting the Green Ridge fire. He invited the Board members to attend the event on Thursday. Supervisor Altizer thanked Chief Burch and his department for the great job they did in fighting the fire and asked Chief Burch to express the Board's appreciation to his department. 84 February 26, 2008 Supervisor Church thanked Chief Burch and stated that the fire was in the Catawba and Hollins area and that he had been contacted by citizens thanking the fire department for the job they did. He asked Chief Burch to pass his thanks along to the fire department and the other localities who assisted in fighting the fire. Supervisor Flora stated that there were two fires at the same time, one in the National Forest in Craig County and one on predominantly private property in Roanoke County. He stated that the rains two weeks ago put out the fire in Craig County; and although the rains did not put out the fire in Roanoke County, it helped the situation. He stated that the fire department did a fantastic job. IN RE: NEW BUSINESS L Resolution reauestina the Virainia DeDartment of TransDortation to imDlement traffic calmina measures alona SDrinalawn Avenue (Route 1682). Cave SDrina Maaisterial District (Arnold Covey. Director of Community DeveloDment R-022608-1 Mr. Covey stated that the Virginia Department of Transportation (VDOT) and County staff are requesting the Board to adopt a resolution implementing traffic calming measures along Springlawn Avenue. He advised that in November 2005, the citizens petitioned the County with their concerns about traffic and speeding along Springlawn Avenue. He stated that County and VDOT staff met several times with the citizens along Springlawn Avenue to explore options to address their concerns. February 26, 2008 85 Mr. Covey explained that the traffic calming measures agreed to by the citizens, VDOT, and the County staff are: (1) Install 6-inch modified raised median with landscaping on Springlawn Avenue at the intersection of Ranchcrest Drive to restrict travel lanes to ten feet. Pedestrian crosswalk will also be included in this area. (2) Install a speed table (speed hump) on Springlawn Avenue located in the middle of the block between Merriman Road and Ranchcrest Drive. (3) Install 6-inch modified raised median with landscaping at the intersection of Springlawn Avenue and Merriman Road. The median will restrict turning left onto Merriman and will not allow right turns onto Springlawn Avenue from Merriman Road. Mr. Covey advised that this project has been funded under the 2007-2008 Revenue Sharing Program at an estimated cost of $50,000. He stated that construction plans have been prepared by County staff and approved by VDOT, and construction is scheduled for spring or early summer. Supervisor McNamara stated that he will support staff recommendation and trust the expertise of the staff. He stated that other traffic calming measures do not appear to work well and that he does not want these all over Roanoke County. He stated that he would rely on staff that this will be a benefit. Supervisor Altizer stated that he knew the citizens were looking for a way to calm the traffic and that he, too, hopes this serves the purpose and does not create a worse situation. He stated that they have to rely on staff that this is the best solution. 86 February 26, 2008 Supervisor Altizer further stated that former Supervisor Wray worked with the citizens on this issue and that he will be pleased to see that a solution has been reached. Supervisor Flora stated that when we think of traffic calming, we think of Elm Avenue; however, this project is not the same. He stated that there are two exits out of the neighborhood as opposed to the original plan of constructing a cul-de-sac with only one way in and out. He advised that this is a good alternative. Supervisor Moore moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None RESOLUTION 022608-1 REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO IMPLEMENT TRAFFIC CALMING DEVICES ON SPRINGLAWN AVENUE (ROUTE 1682). WHEREAS, the Virginia Department of Transportation (VDOT) has a Residential Traffic Calming Program to provide communities a traffic management tool dealing specifically with speeding in residential neighborhoods; and WHEREAS, the Virginia Department of Transportation requires that the Board of Supervisors adopt a resolution requesting that the VDOT Residential Traffic Calming Program be available to the County; and WHEREAS, a petition has been received by Roanoke County from the citizens of Springlawn Avenue (Route 1682) with signatures of approximately 920/0 of all property owners; and WHEREAS, Springlawn Avenue (Route 1682) has 24 dwellings and a posted speed limit of 25 mph; and WHEREAS, a speeding problem along Springlawn Avenue (Route 1682) has been noted by residents and identified by VDOT and Roanoke County Department of Community Development; and WHEREAS, the Virginia Department of Transportation performed a speed study along Springlawn Avenue (Route 1682) in May 2005, and the 85th percentile speed of vehicles on Springlawn Avenue was roughly 33 mph and the daily traffic volume along Springlawn Avenue (Route 1682) during the speed study was 970 vehicles per day; February 26, 2008 87 NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors does hereby approve and support the implementation of Traffic Calming Devices on Springlawn Avenue (Route 1682) to be completed in 60 days in the spring of 2008 with a budgeted cost of $50,000; NOW, THEREFORE, BE IT FURTHER RESOLVED, that a certified copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation, Salem Residency Office, by the Clerk to the Board of Supervisors. Moved by: Supervisor Moore Seconded by: None Reauired Yeas: Supervisors Moore. Church. Altizer. McNamara. Flora Nays: None IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA 1. First readina of an ordinance to obtain! Special Use Permit in ! C-2S. General Commercial District with Special Use Permit. to operate! drive-in and fast food restaurant on 1.5 acres located at 2445 East Washinaton Avenue. Vinton Maaisterial District. upon the petition of Wallace Familv Enterprises. Inc. Supervisor Altizer moved to approve the first reading and set the second reading and public hearing for March 25, 2008. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None 88 February 26, 2008 IN RE: FIRST READING OF ORDINANCES 1. First readina of an ordinance amendina Section 9-21. "Amendments" of Article !!h "Virainia Statewide Fire Prevention Code" of Chapter 9. "Fire Prevention and Protection" of the Roanoke County Code to imolement fire hvdrant olacement and flow standards and an Aoparatus Access Road Standard for Roanoke Countv. (Paul Mahonev. County Attornev) Mr. Mahoney stated that the Board held work sessions on the amendments to the fire code in July and October 2007, and the Board directed him to coordinate the ordinance with the Town of Vinton and that has been done. He stated that the Board also directed staff to meet with the Roanoke Regional Homebuilders Association (RRHBA), and he and Mr. Covey have met with them and worked through a variety of issues. He stated that the draft ordinance addresses three issues: (1) the placement of fire hydrants; (2) the fire flows or quantity of water to the hydrants; and (3) standards for the construction of access roads. Mr. Mahoney stated that the County previously had standards that closely parallel this draft ordinance. He explained that when the Western Virginia Water Authority (WVWA) was created, many of the standards were eliminated or repealed in the County Code. He stated that in certain instances, we do not have the requirements to provide basic fire protection to many of the developments in the County in the connection between the WWJA standards and the County standards. He explained February 26, 2008 89 that this ordinance attempts to blend those standards. Mr. Mahoney explained that this ordinance is the first step in a two-step process. He stated that this ordinance is designed to address fire protection issues in those areas where a development or new construction is connected to the WVWA supply. He explained that the second element, which will come to the Board in a work session in the future, would deal with rural fire protection issues. Mr. Mahoney stated that he and Mr. Covey were contacted yesterday by a representative of RRHBA, and they have suggested some additional modifications to the proposed ordinance. He advised that he will make those modifications for the second reading of the ordinance. He stated that those modifications clarify that this ordinance is for new developments connecting to the WVWA supply. He stated that the RRHBA has also requested that these requirements would not apply to development plans already under review by the County staff and would only apply to new development plans filed after adoption of the ordinance. He stated that this is the first reading of the ordinance and would suggest favorable adoption. Supervisor Flora stated that, at second reading, he would like to see a response from the WVWA on the proposed changes to the ordinance as well as the impact these changes might have on residential, commercial, and industrial development. He stated that he would also like to know if the fire flows at the industrial parks meet the standards, the number of residential areas affected, and if this prevents residents from subdividing property because the water lines are not adequate. 90 February 26, 2008 Mr. Mahoney stated that when the staff discussed these questions with the WVWA, he recalled that there are approximately 2,000 fire hydrants in the County and approximately 40 of those do not meet the minimum fire flow standards that are established in this ordinance. He stated that there are certain areas in the County that do not meet these fire flow standards, primarily in the commercial and industrial area of Williamson Road. He stated that when he and Mr. Hodge met with the WWVA, they had a comfortable level of assurance that the WVWA plans to budget approximately $3.0 to 3.5 million over the next five years in its capital improvement plan to address those most of these issues. He stated that there are several residential subdivisions in the Vinton and Cave Spring Districts that are at the end of the public water line, and they do not meet the fire flows stated in this ordinance. He stated that a subdivision or re-subdivision of property might be problematical in these areas. Mr. Mahoney stated that it is hoped that over time the implementation of the WWVA capital improvement plan it will address many of these issues. He stated that Mr. Hodge has discussed with the Board the possibility of the County funding improvements to these areas to provide better fire flow to meet these standards. He stated that this is closely related to the next step of addressing the rural fire protection standards. He stated that he and Mr. Covey will get better answers from the WWVA to Supervisor Flora's inquiries. February 26, 2008 91 Supervisor Flora stated that any previous reports should be attached to the report for the second reading. He also stated that the Board members would like to know which areas do not meet the fire flow standards. Supervisor Flora moved to approve the first reading and set the second reading for March 11, 2008. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None IN RE: SECOND READING OF ORDINANCES .1: Second readina of an ordinance authorizina the exercise of the option to acauire approximately 12 acres of real estate from Enalish Construction. Inc. for the proposed multi-aenerational recreation center and to authorize the conveyance of approximately 1 acre identified as Tax Map Parcel Number 37.07- 1-5.1 to Enalish Construction. Inc. for road widenina purposes. (Elmer Hodae. County Administrator) 0-022608-2 Mr. Hodge advised that Doug Westmoreland of Moseley Architects; Jim Johnson, the County's financial advisor from Morgan Keegan and Company; and Doug Dalton, President of English Construction Company, were present and would be addressing the Board. He stated that Ray Booth was also present at the meeting. 92 February 26, 2008 Mr. Hodge stated that the item before the Board today is the purchase of the 12 acres of land for the multigenerational center which is directly connected to the opening of the business park. He stated that at the meeting on January 22, 2008, the staff asked that this item be delayed for 30 days in order to finalize the documentation with English Construction for acquisition of the property. He advised that this was necessary in order to accommodate two or three prospects who are interested in building at the business park. Mr. Westmoreland stated that on behalf of First Choice Public Private Partnership, he would give the Board an update on the design of the new multigenerational center. He advised that the design portion is approximately 50 percent complete and that the value engineering study will begin within three weeks. He stated that the site plans have been revised slightly since their last formal meeting with the Board and showed a PowerPoint presentation of the design of the proposed facility. He advised that the realignment of Valleypointe Parkway has allowed a more efficient site design, closer parking to program areas, and co-locate one of the premier building sites of the business park with the recreation center. He stated that the first floor plan will include the lobby, lounge, indoor pool, gymnasium, multipurpose areas, administrative offices, game room, child care center, and locker rooms with family changing areas. He stated that the facility is geared toward family use. He stated that the gymnasium is set up for recreation as well as for sports marketing. He advised that the indoor and outdoor pools have a lot of detail and design and are set up for all ages. February 26, 2008 93 He stated that the second level will be the fitness area with equipment, running track which runs through the gymnasium and exercise area, loose weights and aerobics rooms. He stated that the entrance of the multigenerational center will be the landmark entry to the business park. Mr. Dalton advised the Board that they are on schedule for a construction groundbreaking for the recreation center and business park in April. He stated that he was pleased to report what he hoped the Board would receive as good news. He stated that last fall, Roanoke County committed economic development dollars to the opening of the office park based on certain commitments from the landowner/developer to include the repayment of these development dollars back to the County if there is not an incremental tax revenue to the County from the office park starting no later than 2012. He stated that he was worried about these repayments, hoping the County revenue thresholds might be met well into the next decade. He advised that the County thresholds would be met much earlier than he ever imagined. He stated that he could report there are two marquee businesses with significant numbers of employees who are committed in trying to establish their corporate headquarters in the office park. He stated that he was not at liberty to name these companies; however, both of these corporations have met with the Board either individually or in closed meeting. Mr. Dalton stated that the timing of this combined project could not be better. He advised that the two marquee companies have a 24 to 30 month window of opportunity to establish their headquarters and identity and move into the park. He 94 February 26, 2008 stated that interest rates for debt financing are historically low and construction costs appear to be moderating at the present time. He also stated that there are other smaller businesses which require 12,000 to 20,000 square feet that are interested in locating in the office park. He stated that the lessee on the property is committed to relocating their asphalt plant off the property onto a site approved by Roanoke County no later than the receipt of a certificate of occupancy from the County for the new office building. He advised that the lessee has identified two sites and is pursing two others. Mr. Dalton stated that they have already bought and/or contracted to buy all necessary properties for the recreation center, access road, office park, right-of-way, easements, etc., and are well on the way to master planning the remainder of the property. He stated that all of this would not have been possible without the Board's commitment to the business park and recreation center. Mr. Dalton showed a conceptual plan for the business park showing the new access road. He stated that the parking will be in decks with three parking spaces per one thousand square feet. Mr. Dalton stated that they have two current MAl appraisals for the site, and they range from $3.3 million to $5.4 million as compared to the $1.8 million purchase price. He stated that the lessee did not have to relocate the asphalt plant until 2012; however, the lessee must, and has agreed to, move the asphalt plant no later than the certificate of occupancy. He advised that this has necessitated a budgeted amount of $7 million in private funds from the landowner and lessee in order to relocate February 26, 2008 95 the asphalt plant, in addition to the $2.5 million economic development dollars that the County invested in the project subject to incremental tax revenue. Mr. Dalton advised that the private sector's two marquee corporations as park owners and the landowner/developer will make an initial investment of $34.5 million in land, office, and parking decks; and this could be significantly more depending on the square footage of the office building and the number of parking spaces needed. He stated that, added to the recreation center, this will be a $73.5 million investment in Roanoke County. He stated that this initial investment utilizes less than ten percent of the park property. Ms. Hyatt, Chief Financial Officer, and Mr. Johnson, the County's financial advisor, brought the board up to date on the rating agencies and bond sale. Ms. Hyatt stated that from two rating agencies, Standard and Poor's and Fitch, the County received a AA rating for the County's General Obligation (G.O.) and AA- for the Lease Revenue Bond. She advised that the County's ability to pay for the issue remains the same as when borrowing was first approved in December 2007. She stated that the market is good and that following the Board's action today, they are ready to proceed to print preliminary official statements, get them out in the market, price within two weeks, and close shortly thereafter. Mr. Johnson stated that this is not only a good time to issue bonds for the private sector, but a good time for the public sector as well. He stated that Fitch's original concept of the County was to give a G.O. rating of AA-, based upon a 96 February 26, 2008 preliminary review of financial reports and projects. He stated that when Fitch met the County staff and reviewed the projects, it realized the County has a much stronger management team and much stronger economic development potential and awarded a rating of AA for the G.O. Supervisor McNamara stated that the County has just received $2.8 million and asked if that money could be used for the radios and reduce the borrowing on the radios. Mr. Hodge explained that there are questions as to whether the money could be used for projects where funds have been previously committed and stated that staff would rather not do this unless absolutely necessary. Mr. Johnson stated that, from a financial standpoint, with the changes in the interest rate environment since mid-December when there was a flat yield curve, the curve has steepened in excess of 100 basis points. He stated that the radios are the shortest-lived asset with an average life of less than ten years. He explained that this is allowing the County to bring the overall debt service cost down. He stated that when compared to December at almost the same dollars, the County is able to amortize approximately $700,000 of additional debt within the first ten years now than in December because of the steepness of the yield curve. He stated that the changes in interest rates for the first ten years allows the County to have a lower cost of funds, put more principal up front, and lower the overall debt service. February 26, 2008 97 Supervisor McNamara asked if there would be any redemption issue if the bond borrowing is done as presented. Mr. Johnson stated that there would be the standard call,; and he would hope for, but not guarantee, a 1 percent call at the end of eight years and a par call at the end of ten years. He stated that before eight years, the County could refund the bonds if interest rates go down. He stated if the County had a certain number of dollars to pay down toward the bonds, the County could buy them in the open market. He stated that the County could not initiate a call without paying a premium. Chairman Flora recognized Steven McTigue, who had requested to speak under this agenda item. Mr. Stephen McTigue, 2847 Woodthrush Drive, stated that the multigenerational center is a great concept for the valley and will bring young people into the area. He stated that he would like to see a competitive swimming pool included as part of the concept. Supervisor Flora stated that the Board had considered a competitive pool as well as an ice rink; however, without a school or a neighboring jurisdiction to partner with the County, it was not feasible. Supervisor Altizer asked Ms. Hyatt if she had seen anything negative that would impact the revenues received by Roanoke County and the payment of the debt service. Ms. Hyatt stated that she has not seen anything negative. She stated that in December when the bonds were approved, interest rates of 5.5 percent were factored 98 February 26, 2008 In. She stated that compared to December when the bonds were approved by the Board, rates were at 4.74 percent and yesterday rates were at 4.78 percent. She advised that this is still within the range of what staff had planned to pay on the debt service when staff had looked at the financing structure. She stated that in looking forward next year in budget preparations, they had no concerns in the revenue picture when combined with the schools and the County. Supervisor Altizer noted several major projects and the projected revenues they would bring to the County in the next year, such as $1 million from Gander Mountain, $750,00 from the new Kroger Store on Route 460, $500,000 from the Tanglewood Mall renovations, $1 million from Wal-Mart, and $200,000 from Candlewood Suites. He asked Ms. Hyatt if these new revenues estimated to come to the County in the next year were figured into debt service. Ms. Hyatt answered that that staff did not take any of these revenues into account to pay for the debt or include them in projected revenues for next year. She stated that these will bring additional revenues. IN RE: RECESS Supervisor Church requested a 10 minute recess. Chairman Flora declared a recess at 4:26 p.m. The recess lasted until 4:34 p.m. February 26, 2008 99 IN RE: CONTINUATION OF SECOND READING OF ORDINANCES Supervisor Moore stated that many people have spent a lot of time, effort, and money on this project and that she is not being critical of these efforts. She stated she does not think it is a bad concept. She stated that she is not convinced that building a recreation center is the right choice as a use of taxpayer's money. She stated that she has not seen a business plan that shows exactly how the center would generate enough money to pay for itself and what would happen if it did not. She stated that we are now in uncertain fiscal times, and the County working on a budget to try to meet all of our essential needs. She explained that this is an opportune time to be more conservative with spending. She stated that children are wearing their coats in their classrooms because the furnaces do not work properly. She stated that an elementary school does not have hot water in the bathrooms and needs electrical updates. She stated that education is the key to our future, and teachers do not need to be burdened with making sure the children are not cold. She stated that the community needs to be provided with police, fire and rescue protection. She stated that she does not think asking taxpayers to gamble with their money is the right thing to do. She stated that until the Board can be provided with a revenue-producing plan for the multigenerational center, no more money should be put into it. Supervisor Altizer stated that he has been a supporter of the multigenerational center from the beginning, and anyone who does not think it is an economic driver does not understand. He stated that there were no prospects to 100 February 26, 2008 develop the 180 to 200 acre business park until the multigenerational center was proposed. He explained that two quality businesses want to relocate to this new business park because of the multigenerational center because of what it offers to their employees. He explained that the consultant's report showed the operating costs and membership fees for citizens and others in the surrounding area. He further explained that what was not in the consultant's report was the use generated by the business park which will have 1,500 to 2,000 employees and which will add more use to help defray the operating costs. He stated that the business park could be a $200 million investment at full capacity. He stated that the multigenerational center is an economic driver and offers other amenities such as family values and quality of life. He explained that this is the economic driver that brings the type of businesses we want to the County. Supervisor Altizer stated that Fitch's rating report states that the County has begun expanding its economic base from traditional manufacturing to encompass research and development and high technology. He stated that in Supervisor McNamara's 2007 State of the County address, it was noted that the County had a record year in money invested in Roanoke County and that his shows that Roanoke County is recognized as a good place to do business. He noted that the State has approved a $1.5 to $2.2 billion bond package which includes the new medical school in Roanoke City. He stated that the Board unanimously endorsed the new medical school in their legislative package. He noted that we all benefit from the new medical school February 26, 2008 101 and everyone benefits when Roanoke County does something for economic development and quality of nfe. He stated that Roanoke County is conservative in projecting revenues and conservative in spending tax dollars. He stated that he is going to support the purchase of this property for the multigenerational center. Supervisor Altizer stated that he hopes the right decisions are made today for the betterment of Roanoke County, which will create opportunities for economic development to have less impact on residential and more on commercial, and to create high-paying jobs. He noted that recreation and medical technology is luring people and that is what the business park will do. Supervisor Church stated that as of last night he was uncertain as to how to vote on this issue. He stated that he has supported this issue from the on-set and believes it is a first-class project. Supervisor Church noted that there have been changes over the past six months, and the economy is not doing well. He stated that nationally we have had 52 consecutive months of growth in the economy and that Roanoke County's growth has been a reflection of the national numbers. He stated that we are not in a recession but probably closer to a slow-down. He stated that the County has a number of issues to deal with such as the retirees' health insurance, an increase in health insurance for active employees, and employee salary increases. 102 February 26, 2008 Supervisor Church stated that the County is facing a homestead exemption which gives a locality the right to decrease up to 20 percent of an assessment value which probably will not pass the General Assembly this year but will happen at some time in the future. He stated that this will result in an approximate $14 t015 million loss in revenue for Roanoke County. He stated that he has had concerns previously in supporting the multigenerational center; however, he felt secure in the financial strength of Roanoke County and the economy. He stated that we are stewards of the taxpayers money and must be held more accountable. Supervisor Church stated that the next few statements will be public knowledge. He stated that the economic forecast and repeal of abuser fees will cost VDOT approximately $1 billion. He stated that he has received information from Richmond that the County did not calculate funds needed for training for the new regional jail and that this should have been done some time ago. He stated that he has been told this will create a $3 million deficit in the budget. He stated that he has also been told by Richmond that there will be a $1.4 million deficit that the governor helped create. The estimated cost of the new regional jail has increased $90 million. He noted that the Dow Jones was down approximately 10 percent today, Jim Walter Homes closed 36 offices in Virginia including one in Roanoke, and foreclosures are at an all- time high. He stated that Larry Vander Maten has indicated he may exercise his right to not develop Explore Park at this time due to the tight money market. February 26, 2008 103 SupeNisor Church stated that the Board must decrease real estate tax rates for the citizens. He stated that he is not against the multigenerational center. He stated that he did not want the multigenerational center to become another Explore Park and he does not want the County to have to contribute additional funds in the future because the project did not go as planned. He stated he would like something in writing in this agreement that states that Roanoke County taxpayers will not have to pay if the multigenerational center does not do well. SupeNisor Church stated that a majority of the citizens want this project and that he does also. He stated that those who do not want the project are not willing to attend the Board meeting in large numbers to let the Board know they do not want it. He advised that he would like to see some measures taken so the citizens will not be left holding a financial burden if the project does not work, even if it means delaying action for two weeks. SupeNisor Church asked if some costs could be trimmed. He stated that he was encouraged by what he has heard today. He stated he declined to meet Mr. Dalton because he felt like he knew as much as he needed to know about the project. He stated that the multigenerational center was not in the Catawba district, but near the Catawba District, and that citizens would like to have some recreational facilities in this area. 104 February 26, 2008 Supervisor Church asked the Board to request that Mr. Mahoney put safeguards in place to protect the citizens, so they will not be burdened financially in the future. He stated that he has been asked about the cost of membership fees for the multigenerational center, and he asked that the membership cost for the County citizens be determined. Supervisor Church stated that he had to do what is right for the financial integrity and the future of Roanoke County. He requested that measures be put in place to help people. He mentioned that he had met earlier in the day with a couple of citizens to discuss the costs of the new North County fire station and the fleet maintenance center. He stated that once the citizens received all the information about these two projects, their questions were answered. He stated that he felt a lot of the citizens have an incorrect impression of the multigenerational center. Supervisor Church stated that he was willing to support this item with constraints. Supervisor Altizer stated that he would like to correct a statement made by Supervisor Church. He noted that the Regional Jail Authority withdrew their request for funds for training from the General Assembly and instead included the money in the bond issue. He stated that there will be no reversion back to Roanoke County for training. When asked by Supervisor Altizer if this statement is correct, Ms. Hyatt confirmed that it is. February 26, 2008 105 Supervisor McNamara stated that the multigenerational center has merits and is far better now than it was six months to a year ago. He stated that six months ago; the Board thought it might draw business, drive economic development, and open the business park. He stated that in the initial analysis, the park was to be open end and the recreation center was to be an addition. He stated that we now have two very good prospects which have committed $35 million. However, he stated that he thinks of Keagy Village which had an array of upscale tenants to go in that property; and now, two years later, there are no tenants in that property. He mentioned Slate Hill and the economic development promise for that project and noted that it has not yet been developed. He stated that we do not know for a fact that any business is going into the new business park at this point. He stated that he thought it would be a great park and that the project has merits. He stated that he thought government exists to provide those services absent in the private sector such as competitive swimming pools and ice skating rinks. He stated that while he did vote on exploratory issues on the business park and the recreation center, his position has not changed. He stated that he was concerned about the 3D-year financing. He noted that the County is not being fiscally irresponsible and has the wherewithal to do this. He stated that the County has the same financial resources without spending $30 million and potential operating costs after that. He stated he would feel better about the project if it was funded through the Capital Improvement Plan that is in place. He stated that in the final analysis, he thought an investment of $30 million is too high for a project that is not core to 106 February 26, 2008 government. He stated that he is not willing to potentially absorb the risks of the operating costs in hopes that the economic development players will offset some of the investment. He advised that at a minimum even if the County has a break-even operation, which is the goal, for 30 years the County will pay an average $1.87 million a year between debt service and interest. He stated that this is more risk than he was willing to take. Supervisor McNamara stated that although the economy is slowing down, he does not see a financial crisis happening in the Roanoke Valley. He stated that his position has not changed since the process started. He noted that the Board has taken many votes on the project; and if the board votes the project down after voting to approve funds for its research and development, he will question its decision. Supervisor Church stated that he would stand corrected if the information he received from Richmond regarding the regional jail funding is not correct and that he will find out if the information was incorrect or if he misunderstood. Supervisor Church asked Mr. Mahoney if some assurances could be included in the agreement today or in future agreements for the multigenerational center as safeguards should the project not do as well as the Board thinks. Mr. Mahoney stated that the County staff has attempted to incorporate safeguards into all of the various agreements that make up the total package for this project. He advised that the ordinance before the Board today is to authorize acquisition of real estate for the multigenerational center, and there is nothing more that February 26, 2008 107 can be included in the option agreement to address these concerns. He stated that in terms of protecting the County and the future taxpayers of the County, he believed that some of those protective devices are included in the comprehensive agreement which is the document that calls for the architectural design and construction of the multigenerational center. He advised that the long-term debt instruments are designed for protecting future taxpayers. He stated that this is a complex project with many different agreements. He stated that Mr. Dalton has earlier indicated there is some increase in the value of the real estate that is proposed to be purchased. He stated that the ordinance before the Board today is to exercise the option to purchase the real estate for the multigenerational center and noted that the option expires in approximately three days. Supervisor Church stated that he would like to go on record today that when the County gets to the construction of the project, that the Board does something to insure that a $30 million project does not turn into a $40 million project. Supervisor Flora asked Mr. Mahoney if the comprehensive agreement had been finalized at a maximum price. Mr. Mahoney answered that it has been finalized. Supervisor Flora then asked if unforeseen expenses occur in the construction of the project that increase the cost, are those additional expenses covered by the firm rather than the County; and Mr. Mahoney answered that they are covered by the firm. 108 February 26, 2008 Supervisor Flora stated that a final comprehensive agreement to build the project has been approved and ordinances have been adopted to authorize the issuing of the bonds for the project; therefore, the Board either authorizes to buy or not buy the property which would end the project. Supervisor Flora asked Mr. Mahoney if the property is donated, does the Board need to vote to accept a donation. Mr. Mahoney answered yes. Supervisor Flora stated that he knew Supervisor Church would like to have some assurances that the multigenerational center and the business park will generate enough revenues to pay the debt service and operational expenses. He asked if there were any safeguards already in place that might address those particular concerns. Mr. Mahoney stated there are perhaps two safeguards: (1) First Choice Public Private Partners have committed to a "sum not to exceed" for the design and construction of the multigenerational center which means the cost will not increase; if the project comes in under cost, the County shares in that windfall; and (2) the public- private performance agreement for the business park states that certain tax revenues have to be generated. He stated that these are built-in, indirect elements that protect the County. Supervisor Flora asked if there is a timetable that dictates completion of the business park. Mr. Mahoney stated that there is a timetable focused on when certain reimbursements are made, and the County's focus was on the relocation of the asphalt plant which was a crucial factor for future development of the business park. He February 26, 2008 109 noted that there is a drop-dead deadline; and if that doesn't occur, the second phase payment would not be made by the County. He noted that Mr. Dalton has now indicated that the asphalt plant will be moved earlier than anticipated, and this is a positive benefit to the County. Supervisor Flora stated that one of his concerns is that if the County is not going to move forward, the Board needs to make that decision. He stated that if the Board does not move forward, some of the other projects are stalemated because it is a package. Supervisor Church stated to the viewing audience that the Board cannot disclose the companies that are interested in relocating to the business park and that they are not two brand new unknown companies. Supervisor Flora moved to adopt the ordinance. Supervisor Moore voted no and stated that the only fair way for citizens to be involved in this issue was to put it on the ballot so they could vote on it. AYES: Supervisors Church, Altizer, Flora NAYS: Supervisors Moore, McNamara ORDINANCE 022608-2 AUTHORIZING THE EXERCISE OF THE OPTION TO ACQUIRE APPROXIMATELY 12 ACRES OF REAL ESTATE FROM ENGLISH CONSTRUCTION, INC. FOR THE PROPOSED MULTI-GENERATIONAL RECREATION CENTER AND TO AUTHORIZE THE CONVEYANCE OF APPROXIMATELY 1 ACRE IDENTIFIED AS TAX MAP PARCEL NUMBER 37.07 -1-5.1 TO ENGLISH CONSTRUCTION, INC. FOR ROAD WIDENING PURPOSES 110 February 26, 2008 WHEREAS, on September 26, 2007 Roanoke County entered into an option to purchase agreement with English Construction Company, Inc. for the purchase of approximately 12 acres in the Hollins Magisterial District for the proposed Multi- Generation Recreational Center; and WHEREAS, this Option also provided for the conveyance of a one acre parcel of real estate identified as Tax Map Number 37.07-01-05.01 owned by the County; and, WHEREAS, the County now wishes to exercise said option and purchase this real estate; and WHEREAS, the configuration of this property was redesigned to accommodate better opportunities for future economic development of a proposed business park. This redesign resulted in the acquisition of a portion of a new parcel identified as Tax Map No. 26.19-1-1. This reconfiguration provides for the relocation of Valley Point Boulevard. Storm water management will be handled on-site; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on January 8, 2008, and the second reading was postponed on January 22, 2008 and held on February 26, 2008; and WHEREAS, Section 16.01 of the Charter of Roanoke County directs that the subject parcel be hereby declared surplus and be made available for other public uses by conveyance to English Construction Company, Inc. for the road widening project involving Valley Pointe Boulevard. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the exercise of an option for the acquisition of approximately 12 acres of real estate (Tax Map Nos. 26.18-1-3, 26.18-1-2, and 26.18-1-1) as shown on a preliminary plat prepared by Hurt & Proffitt submitted February 22, 2008, and the acquisition of parts of Tax Map Nos. 26.15-1-4 and 26.19-1-1 located off Woodhaven Road owned by English Construction Company, Inc. for the sum of One Hundred Fifty Thousand Dollars per acre is hereby approved and further that the acquisition of said real estate is hereby authorized and approved. 2. That the conveyance of 1 acre of real estate (Tax Map No. 37.07-1-5.1) to English Construction Company, Inc. for the purpose of road widening and improvements to Valley Pointe Boulevard is hereby authorized and approved. 3. That the expenditure of funds, title examination and insurance, and recordation fees is hereby authorized and approved. 4. That funds will be appropriated into the Multi-Generational Center account from the Major Capital fund to pay all of the costs of this acquisition. 5. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. February 26, 2008 111 On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora NAYS: Supervisors Moore, McNamara 2. Second readina of an ordinance to rezone 0.943 acre from R-2. Medium Density Residential District. to C-2. General Commercial District. and to obtain! SDecial Use Permit for! drive-in and fast food restaurant located at 7515 FriendshiD Lane. Hollins Maaisterial District. UDon the Detition of Grant Avenue DeveloDment. Supervisor Flora stated that this item had been continued at the request of the Planning Commission; however, the request has since been withdrawn at the request of the petitioner. IN RE: APPOINTMENTS 1. Buildina Code Board of Adiustments and ADDeals (Fire Code Board of ADDeals) Supervisor Flora stated that the four-year term of Thomas A. Darnall expired on January 22, 2008, and Mr. Darnall is now a resident of Roanoke City and ineligible to serve on this Board. He advised that the Roanoke Valley Homebuilders Association submitted the name of Peter G. Fields, owner/operator of Fields Construction Company, Inc., as a nominee for the Appeals Board. He stated that Mr. Baker, the County's Building Commissioner, supports the nomination and thinks Mr. 112 February 26, 2008 Fields would be an excellent choice. He advised that Mr. Fields lives in the Hollins Magisterial District and has expressed his willingness to be appointed for a four-year term. It was the consensus of the Board to add confirmation of Mr. Fields' appointment to the Consent Agenda. 2. Leaaue of Older Americans = Advisory Council Supervisor Flora stated that the one-year term of Beverly Eyerly will expire on March 31, 2008. He advised that Ms. Eyerly has expressed her willingness to be appointed to another one-year term. It was the consensus of the Board to add confirmation of Ms. Eyerly's reappointment to the Consent Agenda. 3. Library Board (ADDointed ~ District) Supervisor Flora advised that the four-year term of Sheryl Ricci, Windsor Hills Magisterial District, expired on December 31, 2007, and Ms. Ricci has informed the Library Board that she does not wish to be reappointed. Supervisor McNamara stated that Library Director Diana Rosapepe is attempting to recruit potential candidates and appealed to the citizens in the Windsor Hills District to let him know if they are interested in serving on the Library Board. February 26, 2008 113 IN RE: CONSENT AGENDA R-022608-3; R-022608-3.b; R-022608-3.c; R-022608-3.d Supervisor Flora moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None RESOLUTION 022608-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for February 26, 2008 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of minutes -October 16,2007, January 8, 2008, and February 12, 2008 2. Request from the Schools to accept and appropriate funds in the amount of $14,713 to the Adult Basic Education program 3. Resolutions of appreciation to the following individuals upon their retirements: (a) Steve A. Poff, Fire and Rescue, after thirty-one years of service (b) David M. Hafey, Fire and Rescue, after twenty-two years of service (c) Miguel Villarini, Police Department, after twenty-one years of service 4. Confirmation of Appointments That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None 114 February 26, 2008 RESOLUTION 022608-3.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO STEVE A. POFF, FIRE AND RESCUE DEPARTMENT, UPON HIS RETIREMENT AFTER THIRTY-ONE YEARS OF SERVICE WHEREAS, Steve A. Poff was employed on August 1, 1977, until August 15, 1978, as a dispatcher and lead dispatcher in the Roanoke County Sheriff's Office; and WHEREAS, Mr. Poff was employed on October 16,1978, by the Roanoke County Fire and Rescue Department, and held the positions of Firefighter, Lieutenant, Fire Captain, Fire/EMS Battalion Chief, and Operations Battalion Chief; and WHEREAS, Mr. Poff retired from the Roanoke County Fire and Rescue Department on February 1, 2008, as Division Chief, Support and Community Services, after thirty-one years and five months of service; and WHEREAS, Mr. Poff was instrumental in leading the Roanoke County Fire and Rescue Department in the area of health and safety, particularly through the purchase and use of personal protective equipment; and WHEREAS, Mr. Poff performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Mr. Poff, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens by providing continual fire and emergency medical responses. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to STEVE A. POFF for more than thirty-one years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None RESOLUTION 022608-3.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DAVID M. HAFEY, FIRE AND RESCUE DEPARTMENT, UPON HIS RETIREMENT AFTER TWENTY-TWO YEARS OF SERVICE WHEREAS, David M. Hafey was employed on January 21, 1986, by the Roanoke County Fire and Rescue Department and held the positions of supervisor and fire battalion chief in the Emergency Medical Services Division; and February 26, 2008 115 WHEREAS, Mr. Hafey was initially assigned to hire personnel and write a policy for the first career emergency medical providers for the County; a task which was accomplished with great success in a short time; and WHEREAS, Mr. Hafey retired from the Roanoke County Fire and Rescue Department on February 1, 2008, as a paramedic/firefighter after twenty-two years of service to Roanoke County; and WHEREAS, Mr. Hafey performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke. County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Mr. Hafey, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens by providing continual fire and emergency medical responses. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DAVID M. HAFEY for twenty-two years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None RESOLUTION 022608-3.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MIGUEL VILLARINI, POLICE DEPARTMENT, UPON HIS RETIREMENT AFTER TWENTY-ONE YEARS OF SERVICE WHEREAS, Miguel Villarini was employed by Roanoke County on January 10, 1987, as a Deputy Sheriff in the Sheriff's Office; and WHEREAS, Sergeant Villarini continued his law enforcement service by transferring to the newly established Police Department in 1990; and WHEREAS, Sergeant Villarini retired from the Roanoke County Police Department on February 1, 2008, after twenty-one years and one month of service; and WHEREAS, Sergeant Villarini performed a crucial role in protecting the life and property of citizens by honorably serving as a Police Officer, a member of the Special Weapons and Tactics Team (SWAT); and WHEREAS, Sergeant Villarini served as a valuable role model to others in his leadership role as a Platoon Sergeant in both daily operations and hazardous encounters, with many benefiting from his dedication and years of experience; and WHEREAS, Sergeant Villarini, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. 116 February 26, 2008 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MIGUEL VILLARINI for more than twenty-one years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None IN RE: REPORTS Supervisor McNamara moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None 1.: General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Continaencv 4. Accounts Paid = January 2008 5. Statement of expenditures and estimated and actual revenues for the month ended January 31. 2008 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Joseoh P. McNamara: (1) He stated that there were recent reports in the media about level of expenses of various Roanoke City Council members and advised that the news reporters also requested similar information from the County Board February 26, 2008 117 members. He advised that the County Board members' expenses varied slightly; however, total expenses of all five County Board members expenses in fiscal year 2006-07 was $2,388, and in the current fiscal year, the combined expenses for all five was $3,742. (2) He stated that there was discussion from Supervisor Church after closed meeting about a week and a half ago, and he stated that he wanted the viewing public to rest assured that when the Board is in closed meeting, it is discussing items that are appropriately discussed in closed meetings and appropriately should remain in closed meetings. He stated that he was personally offended that Supervisor Church chose to take the closed meeting public and that he certainly had that right. He stated that he thought it cast a bad light on Roanoke County, the Board, the administration, and the Police Department. He stated that others may not think it cast a bad light. He stated that there were comments in the paper that the County Administrator and County Attorney were not part of the closed meeting and that was because of the way the motion to go into closed meeting was offered by Supervisor Church that specifically excluded those two individuals. He stated that he wanted people to know that the Board is not discussing items in closed meetings that they should not discuss, it is appropriate that they exist, and it is appropriate that the contents of closed meetings remain private. Charlotte A. Moore: (1) She thanked the staff for the work they had put into researching the methods of appointments to boards and commissions and requested a work session to discuss this with the Board. 118 February 26, 2008 Joseoh B. "Butch" Church: (1) He requested that Mr. Covey set up a meeting with his staff and Mr. Crouse. (2) He stated that he had not planned to comment about the closed meeting; however, since Supervisor McNamara mentioned it, he stated that in his almost nine years on the Board, he has never disclosed anything discussed in closed session. He stated, however, that a person's wellness and dignity outweigh an unspoken, written record; and that if he had to do it over again, he'd do it again. He said that when the Board forgets what they are there for, which is to serve the people and a person's future and dignity, they may as well "throw it up in the air." He stated that this was the only reason he came forward and that it was not an easy decision. He stated that if this concerned an accounting clerk in Roanoke County, they would have never discussed it. He stated, however, that the people have a right to know if the Chief of Police is going to remain as chief or if they are searching for applicants. He stated that he stood by that and would do it again if necessary because he thought it was the right thing to do. Richard C. Flora: (1) He extended his appreciation to the Board members for the open dialogue on the multigenerational center. He stated that open dialogue is an important part of the democratic process regardless of the vote, and he commended the Board members for the dignity in which they handled the issue. February 26, 2008 119 WORK SESSIONS 1. Work Session to discuss the County of Roanoke Secondary Roads System Six-Year Imorovement Plan for Fiscal Years 2008- 2014 and review of the Revenue Sharina Priority List for Fiscal Year 2008-2009 (Arnold Covey. Director of Community Develooment and Teresa Becher. Transoortation Enaineerina Manaaer) The work session was held from 6:00 p.m. until 6:22 p.m. County staff present included the following: Arnold Covey, Director of Community Development; Philip Thompson, Deputy Director of Planning; and Teresa Becher, Transportation Engineering Manager. Others present included: Dan Collins, VDOT Resident Administrator; Kristen Williby, VDOT Assistant Residency Administrator; and Scott Woodrum, VDOT Staff Engineer Ms. Becher stated that for fiscal year 2007-2008, the County received $2.68 million in VDOT allocations for Secondary Roads Six-Year Improvement Plan, and for FY 2008-2009, it is estimated the County will receive $3.76 million, which is a 28.7 percent increase in funds. She advised that these funds will be divided into two IN RE: funding categories which are Countywide Incidental Improvements and Numbered Projects. She stated that funding for Countywide Incidentals amounted to $135,000 which will be used for traffic services, pipe installations/private entrances, and subdivision plan reviews. She stated that progress has been made with the Rural 120 February 26, 2008 Addition Program and they have received the final report from Engineering Concepts, Inc. She advised that Engineering Concepts reviewed seven roads, and letters have been sent to the property owners of those roads determined to be the most feasible to proceed with at this time. She advised that unanimous support has been received from all of the property owners on Chestnut Mountain Circle. She stated that this will be the first road that will be constructed, and the next step is the design stage. She stated that letters have also been sent to residents of Luckado Street inquiring as to their interest in the project to upgrade the street to state standards. She stated that two residents are interested, two are not interested, and three residents have not responded at all. She advised that the residents of Williams Drive have responded with seven residents that are interested in the project and one resident not interested. Supervisor Altizer asked about the timeframe for getting responses from the residents to determine if a street will be constructed or not so as to speed up the process. Mr. Covey stated the staff will pursue the residents who have opted as "no" or "no responses" and will probably give them 30 days to respond before moving on to the next project. Mr. Covey confirmed that no additional funding will be added to the balance of $894,648 that already exists in the Rural Addition Program. He stated that most of the funding is being allocated to the Numbered Projects. Ms. Becher stated that the major bulk of the money is going toward the Numbered Projects, and the projects scheduled to receive funding are Boones Chapel February 26, 2008 121 Road, McVitty Road, Old Cave Spring Road, Colonial Avenue, Buck Mountain Road, Cotton Hill Road, Catawba Creek Road, Dry Hollow Road, Merriman Road, and Rocky Road. She advised that Merriman Road is not only in the Six Year Plan, but the County has also funded the round-about project at the site of the future South County Library. Ms. Becher stated that four projects not scheduled to receive funding are John Richardson Road, Shadwell Drive, Hardy Road, and Moncap Trail. Mr. Covey stated that VDOT inspected the bridge at John Richardson Road and that it was rated unsafe and barricaded. He questioned whether this road should be left on the Six Year Plan and repair the bridge, or consider terminating the road as a through road. He stated that it does not impact the County residents as much as Roanoke City residents who use it as a through road from Oakland Boulevard. Ms. Becher stated that the estimated cost for construction of the bridge and repairs to John Richardson Road is $1.5 million and that it will not be completely funded until 2014. Supervisor Flora asked about the ability of emergency services to have access to John Richardson Road and if they will need access for the new fire station. Ms. Becher stated the staff has spoken with Chief Burch, and he did not anticipate needing to use this road for access. Supervisor Flora stated that the County needs to take a serious look at funding this project and asked the staff to contact the residents who live on this road to see if they have objections to terminating the road as a through road. Mr. Covey stated that the staff would determine the costs associated with leaving the bridge closed and installing a cul-de-sac. 122 February 26, 2008 Supervisor Altizer asked if there is any additional funding for Mountain View Road. Mr. Covey stated that VDOT is waiting for the close-out invoices to come through and that they are hoping it will be under the funded balance of $55,000, and then it will be taken off the list as the project is complete. Mr. Covey stated that no new projects are being added and projects are trying to be eliminated from the list. Mr. Covey stated that after discussion with the County Administrator, the County's match on revenue sharing will be increased from $500,000 to $1 million. Mr. Covey advised that the staff would like to hold a public hearing and adopt the Six Year Improvement Plan and Revenue Sharing List at the special meeting on March 18, 2008. Supervisor Church asked if Priority #8, Kingsmill Drive, was in reference to the drainage runoff from Russlen Farms, and Mr. Covey stated that he believed it was that project. 2. Work session to discuss Virainia Department of Transportation (VDOT) Chapter 527 reaulations reaardina traffic impact analvsis. (Arnold Covey. Director of Community Development and Teresa Becher. Transportation Enaineerina Manaaer) The work session was held from 6:22 p.m. until 6:40 p.m. County staff present included: Arnold Covey, Director of Community Development; Philip Thompson, Deputy Director of Planning; and Teresa Becher, Transportation February 26, 2008 123 Engineering Manager. Others present included: Dan Collins, VDOT Resident Administrator; Kristen Williby, VDOT Assistant Residency Administrator; and Scott Woodrum, VDOT Staff Engineer. Ms. Becher advised that the VDOT Chapter 527 Regulations passed in 2006 and directs localities to submit traffic impact analysis to VDOT for review and comment for development proposals that would significantly impact the state transportation system. She stated that the regulations are being phased in throughout the state in three phases and the Salem District is in the first phase. Ms. Becher showed a PowerPoint that outlines the new regulations. Supervisor Altizer asked Mr. Collins if VDOT is adequately staffed to meet the deadlines for these new reviews. Mr. Collins stated that VDOT is restructuring and he does not think there will be a problem. Supervisor Flora asked Mr. Collins if a package is submitted and VDOT requests additional information does the timing process start over again. Mr. Collins stated that if it is incidental, the timing will not start over; however, if it is major, the timing may start over again. Mr. Woodrum stated that VDOT has recently hired two people for implementation of the Chapter 527 Regulations and they also have two consultants. Supervisor Flora stated that development along the 1-81 corridor will require an impact analysis and that he felt this will be an added cost to developments. 124 February 26, 2008 Mr. Collins stated that the concept of the legislation is to coordinate planning and transportation, so it does not impact transportation in the future. Mr. Mahoney explained that the VDOT review and comments from the traffic impact analysis will come to the Board at the time of a rezoning request. He stated that if there are adverse impacts on the traffic, it will be the Board's decision whether or not to deny the rezoning until the applicant proffers corrective measures identified by the review process. Mr. Covey stated that complying with these new regulations will result in additional work for his staff. Ms. Becher showed a PowerPoint that outlined the new Access Management Regulations. She stated that these regulations only apply to new entrances on principle arterial roadways such as Routes 419, 460, 11, and 221. IN RE: ADJOURNMENT Supervisor Flora adjourned the meeting at 5:46 p.m. Submitted by: Approved by: ~~~~ Clerk to the Board r-z (..",..1) L.~ ~ Richard C. Flora Chairman