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HomeMy WebLinkAbout3/11/2008 - Regular March 11, 2008 125 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 11, 2008 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting for the month of March 2008. IN RE: CALL TO ORDER Chairman Flora called the meeting to order at 3:03 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Richard C. Flora, Vice-Chairman Michael W. Altizer, Supervisors Joseph B. "Butch" Church, Joseph P. McNamara, Charlotte A. Moore MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Mary V. Brandt, Assistant Deputy Clerk to the Board; Teresa Hamilton Hall, Public Information Officer IN RE: OPENING CEREMONIES The invocation was given by John Chambliss, Assistant County Administrator. The Pledge of Allegiance was recited by all present. 126 March 11, 2008 IN RE: BRIEFINGS 1. Annual report from the Roanoke Vallev Economic Development Partnership. (Beth Douahtv. Executive Director: Phil Sparks. Deputy Director) Mr. Sparks advised that in 2007, Partnership's staff toured Roanoke County with Doug Chittum, Director, and Jill Loope, Assistant Director, of the County's Economic Development Department to update the Partnership's information on County sites, buildings, and infrastructure. He reported that the Partnership also conducted a labor analysis to determine the skill sets of the region's labor market with the assistance of Virginia Western Community College, Virginia Tech, the Virginia Employment Commission, the Carilion Biomedical Institute, and Dabney S. Lancaster Community College. Mr. Sparks reviewed the previous year's overall prospect activity for the region. He reported that 75 percent of the area's economic prospects were produced locally and 25 percent were generated by the state. He added that currently 10 companies are considering investing in the region. He complimented the Economic Development Department; adding that the Partnership has a good working relationship with the Department. Mr. Sparks reviewed the Partnership's fund raising campaign. Mr. Sparks advised that the economic outlook for the region depends on how consumers and businesses navigate the housing slump, a weakening job market, rising energy prices, and the credit environment. He noted that inquiries by prospects March 11, 2008 127 are slowing and that large service companies are experiencing downward trends. He stated that the Partnership will attempt to increase visibility for the region. Mr. Sparks introduced Ms. Doughty as the Partnership's new executive director. He stated that Ms. Doughty will focus on the Partnership's new program of work and that he would focus on traditional business recruitment as the Partnership's Deputy Director. Ms. Doughty advised that 2007 was a difficult year for the Partnership and that the Partnership needs to develop new strategies to improve results. She stated that the Partnership is not implementing a new program of work but expanding its existing program to obtain better results. She reported that the focus will remain on new recruitment and that funding has been increased by 50 percent. She added that the Partnership plans to increase visibility for the region on national and international levels. Ms. Doughty advised that the Partnership plans to implement a 360 degree approach with the ultimate goal of increasing the region's population growth rate and per capita income. She concluded that she is excited by this opportunity and is looking forward to working with Roanoke County. The Board thanked Mr. Sparks and Ms. Doughty for their presentation and welcomed Ms. Doughty to the Partnership. There was no discussion on this item. 128 March 11, 2008 2. Proaress reoort on the construction schedule. ooenina. and ooeratina budaet for the Western Virainia Reaional Jail. (Elmer Hodae. County Administrator) Mr. Hodge advised that he, Mr. Chambliss, and Diane Hyatt, Chief Financial Officer, would provide a progress report on the regional jail's construction and review the impact of the facility on the County's budget. He reported that the regional jail is a key component of the budget and that the County's three partners on the project will also be incorporating similar components in their respective budgets. Mr. Hodge advised that the funds required for the County's share of the jail's construction and the operating costs were approved by the Board at a prior meeting. He stated that staff has worked with the legislators to ensure that the funds due to be reimbursed to the County by the state were included in the state's budget. He added that the budget will be impacted for three months in fiscal year 2008-2009 and for all of fiscal year 2009-2010. Mr. Chambliss advised that the decision was made to build a regional jail rather than a single jurisdiction jail because the state would reimburse up to 50 percent of the construction costs of a regional jail compared to a maximum of 25 percent for a local jail. As a result, the County established the Western Virginia Regional Jail Authority in conjunction with the City of Salem and the Counties of Franklin and Montgomery. He reported that the new jail is approximately 50 percent complete and is scheduled to open in March 2009. March 11, 2008 129 Mr. Chambliss advised that the jail will have 605 hard beds and the capacity to double bunk 200 inmates giving the facility a total capacity of 805 beds. He reviewed the factors used to determine the per diem cost of operations and the percentage that each partner will be required to contribute. He stated that based on the projected inmate population, the share of each partner's debt service was initially calculated at Roanoke County-38 percent, Franklin County-32 percent, Montgomery County-20 percent, and the City of Salem-10 percent. These figures will be reviewed and adjusted based on actual use. He reported that the debt service payments to the Authority based on these figures will be included in the County's future budgets beginning with the fiscal year 2009-2010 budget. Mr. Chambliss reviewed the operating and staffing expenditures for the new facility. He reported that these expenditures will be partially offset by various cost savings. He stated that the net impact on the County budget for fiscal year 2008-2009 is approximately $490,000 and approximately $1.3 million for fiscal year 2009-2010. He noted that the new jail has numerous green features and will be LEED accredited. He reported that the features correlate to reduced operating costs which impact the per diem cost and will pay for themselves within three to five years. Mr. Chambliss advised that the existing jail will be brought up to current code requirements because the County plans to use it as a local holding facility. He added the County's partners in the Authority are also updating their local jails for the 130 March 11, 2008 same purpose. Mr. Chambliss reviewed the improvements that were necessary and noted that funding has already been approved to update the HV AC and the elevators. Mr. Chambliss advised that the Authority sold bonds in 2007 to cover the costs not covered by the state including equipment, capitalized interest until operations begin, and start up costs. He noted that the State Board of Corrections approved the state share of $35,476,808 based on the preliminary construction estimates. He advised that the Authority will request an amended amount based on actual construction and related costs. He advised that the presentation to the state is planned for May 2008. He reported that Brooks Ballard of the Virginia Department of Corrections will perform a final review of the facility in order for the state to release the funds once the jail is commissioned. In response to Supervisor Church's inquiry, Mr. Chambliss advised that staff used the state's categories to prepare the construction estimates and to determine what would be reimbursable. He added that the state may reimburse additional items not covered by the estimates. Ms. Hyatt advised that the $35 million figure listed as the state's share was based on the original construction estimate and that the current figure is $46 million. Supervisor Church inquired about staffing for the new jail. Mr. Chambliss responded that funds for the early hires required for the first three months of operations were approved in the state House appropriations bill but left out of the Senate bill. He added that an amendment has been requested to add the funds to the Senate bill. March 11, 2008 131 Supervisor Church advised that the Board will meet with the School Board later today to discuss the Schools budget and commented that it costs a great deal more to incarcerate inmates that it does to educate children. In response to Supervisor Altizer's inquiry, Mr. Chambliss confirmed that the 50 inmates per day that are currently out sourced are included in the total number of inmates used to compute the loss of the $8 per diem from the State. Supervisor Altizer advised that he was concerned that the $8 per diem loss was being included twice. Mr. Chambliss responded that the estimates also included Salem's inmates and inmates on home monitoring and that the $8 per diem loss had been calculated correctly. In response to Supervisor Church's inquiry, Ms. Hyatt advised that the cost to the County using the new cost estimates was only a little higher than the cost would have been with the initial estimates. Mr. Hodge noted that the County would have only received reimbursement for 25 percent of the construction costs if a local jail had been built. He suggested that the Board take a tour of the new jail and other west County sites prior to the April 8, 2008, Board meeting. Mr. Chambliss advised that the last of the precast cells was recently put in place, so construction is slightly ahead of schedule. He added that the roof would be installed on April 19, 2008, and suggested that the media may be interested in the installation. 132 March 11, 2008 Supervisor McNamara stated that the new jail will cost the County $1.3 million per year. He added that jails are very expensive and that he is concerned that local judges will take advantage of the increased jail capacity and order more incarcerations. He inquired why the renovations to the existing jail are necessary in light of the decreased inmate population. Mr. Chambliss advised that the existing jail must be brought up to current code requirements because the County plans to use it as a local holding facility. He stated that these updates will ensure that the facility will be viable for the next 30 years. In response to Supervisor McNamara's inquiry, Mr. Chambliss reviewed the procedures for food preparation for both facilities. Supervisor Church inquired about the roof installation; noting that helicopters will be used. Mr. Chambliss reported that the installation was scheduled to begin at 8 a.m. so a noise waiver will not be necessary. He added that the installation will take approximately half a day. He advised that if there is inclement weather, work will be performed as soon as weather clears that day; otherwise, the installation will be scheduled during a regular work day. He noted that if the installation is performed during a regular work day, it will be necessary to evaluate the site while the helicopters are in operation. March 11, 2008 133 Supervisor Church advised that he wanted the citizens of Catawba to be aware of the installation because of the noise involved while the helicopters are in use. He requested that the media be alerted and that flyers be distributed to nearby homeowners. IN RE: NEW BUSINESS 1. Acceptance of ! donation of ! recvclina trailer from Cox Communications. (Anne Marie Green. Director of General Services) R-031108-1 Ms. Green advised that in 2005, Roanoke County Solid Waste initiated a mobile drop-off recycling program through a cooperative agreement with Hollins University and that the County has subsequently purchased two more trailers, placing them at Cave Spring Middle School and Oak Grove Elementary. She reported that the program has been well received by the community and that over 74 tons of materials have been recycled. Ms. Green advised that Cox Communications approached Roanoke County about an environmental program the company has initiated called Cox Conserves. She reported that Cox is taking steps to reduce its companywide carbon footprint by 20 percent, and these efforts are expected to save 172,000 tons of greenhouse gas emissions annually. She noted that this program has similar goals to 134 March 11, 2008 the Local Governments for Sustainability initiative which Roanoke County is in the process of implementing. Ms. Green reported that as a result of Cox's interest in partnering with the County, staff proposed a mobile drop-off trailer at Cox's facility on Fallowater Lane. She stated that the trailer will be available for use by Cox employees as well as County residents and that Cox agreed to purchase the trailer which costs $9,020 and donate it to the County. Ms. Green reported that Solid Waste employees will be responsible for hauling the recyclable materials to market and for maintenance of the trailer. Ms. Green further advised that there will be no financial impact to the County since the project will utilize current staff and equipment. She requested that the Board approve the resolution accepting the donation. Ms. Green introduced Steve Waterman, Margaret Hunter-Wade, and Jennifer Bowman of Cox Communications and Nancy Duval, Solid Waste Manager, who were present for the donation. Mr. Waterman reviewed Cox's environmental initiatives and thanked the County for the opportunity to partner with it. Supervisor Altizer noted that Mike Pedelty also with Cox Communications was present as well. There was no discussion on this item. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None March 11, 2008 135 RESOLUTION 031108-1 AUTHORIZING THE ACCEPTANCE OF THE DONATION OF A RECYCLING TRAILER FROM COX COMMUNICA TIONS WHEREAS, Cox Communications has offered to donate to Roanoke County a drop-off recycling trailer (Vehicle Identification Number 1 P9RG211 08A371869) as part of its environmental partnership program called "Cox Conserves"; and WHEREAS, this donation will support its company goal to reduce greenhouse gas emissions by 20 percent; and WHEREAS, the Board of Supervisors (the "Board") of Roanoke County, Virginia, (the "County") has determined that it is beneficial to accept this donation. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. The Board hereby accepts the donation of a mobile drop-off recycling trailer from Cox Communications. This trailer will be located at the Cox facility located on Fallowater Lane, and be available for use by all County residents. 2. The County shall be responsible for hauling the recyclable materials to market and for maintenance of the trailer. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES:Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None IN RE: FIRST READING OF ORDINANCES 1. First readina of an ordinance authorizina the vacation of riaht-of- way shown as Crosstimbers Trail identified on the plat of The Woodlands. Section ~ located in the Hollins Maaisterial District (Arnold Covey. Director of Community Development) Mr. Covey noted that this request is related to the Villa Valley rezoning. He reported that the petitioners have requested the vacation of a dedicated right-of-way shown as Crosstimbers Trail (Rte. 1438) on the Woodlands Subdivision, Section 3, recorded in Plat Book 9, page 55. He advised that the right-of-way is located at the end 136 March 11, 2008 of the cul-de-sac on Crosstimbers Trail (Rte. 1438) between the two parcels owned by the petitioners. He stated that since the right-of-way only adjoins the two parcels owned by the petitioners, the entire road right-of-way would transfer to the petitioners. He concluded that there are no adjoining landowners or other persons that will be affected by this action. Mr. Covey advised that County departments and local utility companies were contacted concerning the vacation. He reported that Appalachian Power Company, Verizon, Roanoke Gas, and Western Virginia Water Authority have requested the retention of public utility easements for the utilities present in the existing right-of-way. Mr. Covey reported that there is no financial impact as a result of this request. He requested that the Board adopt the first reading of the ordinance. There was no discussion on this item. Supervisor Flora moved to approve the first reading and set the second reading and public hearing for March 25, 2008. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None March 11, 2008 137 2. First readina of an ordinance amendina and reenactina Chapter 15. Parks and Recreation. of the Roanoke County Code. (Pete Haislip. Director of Parks. Recreation. and Tourism) Mark Courtright, Assistant Director of Parks, advised that Virginia Code Section 15.1-271 confers upon local governments the authority to establish and conduct a system of public recreation and parks including the authority to establish rules of conduct and operational policies for public recreation and parks. He reported that it is necessary to periodically review the rules and regulations that govern the use of these facilities and programs by the general public. He advised that the staff of the Parks, Recreation, and Tourism Department with the assistance of the County Attorney's Office and the Roanoke County Police Department has undertaken a review and update of the existing Parks and Recreation Ordinance, Chapter 15, Sections 15-1 through 15- 12 of the Roanoke County Code. Mr. Courtright advised that while many provisions of the existing ordinance remain germane and relevant today, there are several areas that need to be addressed. He added that numerous routine grammatical corrections and edits have been made to help clarify certain sections. He stated that input from the Roanoke County Police Department was essential to interpretation and enforcement as a result of their experience in the field. Mr. Courtright noted that other improvements are the result of input from the general public or have arisen from the specific needs of programs and events. 138 March 11, 2008 Mr. Courtright reviewed the following changes to the ordinance: 15-2 Definitions. Updates the full name of the department and adds definitions of "Special Event" and "Waters." 15-4 Conduct of county recreation proarams and parks operations. Adds language to clarify that the department's responsibilities include park operations as well as conduct of recreation programs. 15-5.1 Public trees. Adds a definition of "Invasive Alien Plant Species" and authority to remove such defined species. 15-8.3 Bathina and swimmina. Eliminates unnecessary language regulating beach, bathing, and wading areas in county parks. 15-8.6 Huntina and Firearms. This section was updated to reflect the state statute. 15-8.8 Athletic Fields. Requires a field rental contract for all organized groups including both sanctioned and non-sanctioned teams. 15-8.13 Remote Control Planes. Prohibits operating a remote control, glider, or motor propelled plane in any park. 15-10.3 Domestic Animals. Prohibits non-working animals or pets at special events in County parks. Designation of "seeing eye" dogs updated to "service" dogs. March 11, 2008 139 15.11 Park operatina policv. Clarifies that normal closing time for parks is ~ hour before dark except where outdoor lighting is used. The procedures conditions for park permits are clarified. Mr. Courtright advised that there will be no financial impact as a result of the proposed changes. He requested that the Board approve the first reading of the ordinance. Supervisor Moore inquired how the public would be notified regarding the prohibition of pets at special events. Mr. Courtright advised that the Department would advertise that animals were not permitted at special events and staff would be posted at the entrances during the events to inform the public. Supervisor Church requested confirmation that Greenhill Park is the venue that received the most use by citizens flying radio-controlled planes. Mr. Courtright advised that that was correct. Supervisor Church reported that he has received input for and against this practice. He requested that Mr. Courtright provide additional information on the operation of radio-controlled planes in County parks to the Board. In response to Supervisor McNamara's inquiry, Mr. Courtright reported that remote control devices are not currently illegal according to ordinance and advised that a work session was scheduled to discuss the changes in the ordinance. 140 March 11, 2008 Supervisor Church moved to approve the first reading and set the second reading for March 25, 2008. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None 3. First readina of an ordinance amendina Ordinance 012208-2 authorizina conveyance of three parcels of real estate to the Commonwealth of Virainia in connection with road widenina improvements to Route 11/460. Catawba Maaisterial District. (Paul Mahoney. County Attorney) Mr. Mahoney advised that this item and the next item are interrelated. He reported that this item is a request to amend Ordinance 012208-2 previously adopted by the Board in January 2008. He reported that staff became aware after the real estate was conveyed to the state that several easements needed to be moved onto County property. He stated that staff had focused on minimizing the impact of the conveyance on Fort Lewis Fire Station and so were unaware of the potential adverse impact on the Glenvar Library site. He added that after staff reviewed the matter with the relevant utilities, the size and extent of utility easement for the Glenvar Library site was reduced which resulted in a reduction in the compensation being paid to the County for the utility relocation. Mr. Mahoney stated that this amendment is required as a result of the reduction in compensation for the Glenvar Library site and is the only change being made. March 11, 2008 141 There was no discussion on this item. Supervisor Church thanked staff for their work on this item and moved to approve the first reading and set the second reading for March 25, 2008. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Second readina of an ordinance authorizina the conveyance of relocated utility easements to AEPCO. Verizon. and nTelos in connection with road widenina imorovements to Route 11/460. Catawba Maaisterial District. (Paul Mahoney. County Attorney) 0-031108-2 Mr. Mahoney advised that is the second reading of an ordinance requesting Board approval for the relocation of utility easements as a result of the road widening improvements to Route 11/460. In response to Supervisor Flora's inquiry, Mr. Mahoney advised that there were no changes to the ordinance since the first reading. There was no discussion on this item. 142 March 11, 2008 Supervisor Church moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None ORDINANCE 031108-2 AUTHORIZING THE CONVEYANCE OF RELOCATED UTILITY EASEMENTS TO AEPCO, VERIZON, AND NTELOS IN CONNECTION WITH ROAD WIDENING IMPROVEMENTS TO ROUTE 11/460, CATAWBA MAGISTERIAL DISTRICT WHEREAS, on January 22, 2008, the Board of Supervisors of Roanoke County adopted an ordinance authorizing the conveyance of three parcels of County-owned real estate to the Commonwealth of Virginia for the Route 11/460 road widening project; and WHEREAS, AEPCO, Verizon, and nTelos utility easements must be relocated from these conveyed parcels to benefit this project; and WHEREAS, the proposed relocated utility easements will serve the interests of the public and are necessary for the public health, safety, and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on February 12, 2008, and a second reading was held on March 11, 2008. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to APCO, Verizon, and nTelos for the provision of public utility services. 3. That the conveyance to APCO, Verizon, and nTelos of easements on the County's Glenvar Library Property (Tax Map No. 55.13-1-2.2) and the Fort Lewis Fire Station Property (Tax Map No. 55.13-1-2) to provide public utility services is hereby authorized and approved. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. March 11, 2008 143 On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None 2. Second readina of an ordinance amendina Section 9-21. "Amendments" of Article !!b "Virainia Statewide Fire Prevention Code" of Chapter 9. "Fire Prevention and Protection" of the Roanoke County Code to implement fire hydrant placement and flow standards and an Apparatus Access Road Standard for Roanoke County. (Paul Mahoney. County Attorney) 0-031108-3 Mr. Mahoney advised that the Board raised several questions at the first reading of this ordinance concerning the potential impact of the proposed amendments on commercial and industrial development, the number of non-compliant hydrants, and concerns about those developments with sub-standard fire flows. He reported that with respect to commercial and industrial properties, the situation in the County is good with limited problems in the Williamson Road area. He advised that less than 2 percent (40) of the over 2,000 fire hydrants in the County fail to meet the 500 gallons per minute (GPM) standard for single-family residential property, and more than half of those exceed 250 GPM (15 are at 494 GPM or better). He stated that a fire hydrant requires at a minimum a 6-inch water line although 8-inches is the preferred standard adding that 98 percent of the lines in the County meet that standard. He added that the Western Virginia Water Authority's (WVWA) 5-year capital improvement program ($3.6 million) 144 March 11, 2008 will address many of the problem areas; however, a few hydrants in outlying areas may become problematic in the future. Mr. Mahoney advised that it was his understanding that the Board had previously directed the fire department to test private hydrants irrespective of liability concerns on the grounds that public safety takes priority over liability issues. He requested that the Board inform him and Chief Burch if that was incorrect. Mr. Mahoney advised that there are three changes in the ordinance. He stated that two of the changes are on page two and deal with limiting the effect or scope of the ordinance when a development is required to connect to a water system. He further advised that the third change is at the top of page three and defines the circumstances under which line sizes may deviate from the standard. He reported that the Roanoke Regional Homebuilders Association has requested a transition section in the ordinance to state that if plans are currently under evaluation by staff, they will be grandfathered in so the developer will not have to start again. Supervisor Altizer reported that there had been a bad fire in the Delaney Court neighborhood off Rutrough Road recently. He advised that the community's water system is now a part of the WVWA. He added that the water system is fed by private wells and inquired how this system will be affected by the ordinance. He stated that there is new development in the area so this issue needs clarification. March 11, 2008 145 Mr. Mahoney advised that he would need to check with the WVWA; however, he believed that fire hydrants would be required in new developments within the community and flow requirements would have to be satisfactory. Supervisor Altizer advised that if Explore Park is developed, water and sewer would be extended to the neighborhood and additional new development would ensue. He inquired what would happen if development does occur and pressure requirements cannot be met when the WVWA installs fire hydrants. He stated that potential buyers need to understand the impact this may have on new developments. Mr. Mahoney advised that he would have to yield to Mr. Covey and the WVWA, however, he did not believe hydrants would be required for the current development since it has already been approved by staff. Mr. Covey concurred with Mr. Mahoney's response. Mr. Mahoney advised that this is a public policy issue and that buyers need to be aware that they may not have full fire protection if they purchase a home in certain areas. Mr. Covey advised that in regards to the new development currently under construction in the Delaney Court neighborhood, there is an agreement worked out with the developer and the WVWA that infrastructure will be installed so that when water and sewer becomes available, the houses can connect to the system which will provide fire protection. 146 March 11, 2008 Supervisor Altizer inquired if, as a result of this ordinance, the WVWA is required to install hydrants in the Delaney Court development and inadequate flow becomes a problem, how will that be handled. Mr. Covey advised that this ordinance does not apply and that there is public water there now. He advised that this ordinance applies to new developments; but to take the question a step further, once public water is extended to Delaney Court, then the WVWA or the County will have to appropriate the funds to upgrade the water system because the water lines in that system may not meet the minimum size requirement. Mr. Mahoney reported that when he and Mr. Covey met with Gary Robertson of the WVWA to discuss this ordinance, Mr. Robertson pointed out that there are certain areas that may not meet flow requirements with existing fire hydrants. Mr. Robertson advised that the WVWA will include upgrades in its CIP to address those types of situations. He added that those upgrades may not help the Delaney Court community, but that is the WVWA's plan based on discussions with Mr. Robertson. Supervisor Altizer stated that there is a great deal of new construction in the Delaney Court area. He inquired how renovations requiring site plans would be handled. Mr. Covey responded that a citizen applying for a building permit would not trigger the requirements in the ordinance; it would require a development of five or more lots to trigger a response. He added that the ordinance specifies major subdivisions only. Supervisor Altizer stated that a small family subdivision would be exempt and Mr. Covey confirmed that he was correct. March 11, 2008 147 In response to an inquiry from Supervisor Church, Mr. Covey advised that major and minor subdivisions were defined in the County's zoning ordinance. Supervisor Church noted that 15 of the 40 hydrants that failed the pressure test were very close to passing so that there are only 25 hydrants with flow issues. He suggested that these hydrants could be considered for inclusion in the County's CIP. Mr. Mahoney noted that with respect to those hydrants, Mr. Robertson had advised that there may be other reasons for their not passing the pressure test such as the time of day the test was performed. Supervisor Flora moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None ORDINANCE 031108-3 AMENDING SECTION 9-21. "AMENDMENTS" OF ARTICLE. III. "VIRGINIA STATEWIDE FIRE PREVENTION CODE" OF CHAPTER 9. FIRE PREVENTION AND. PROTECTION TO IMPLEMENT FIRE HYDRANT PLACEMENT AND FLOW STANDARDS AND AN APPARATUS ACCESS ROAD STANDARD FOR ROANOKE COUNTY WHEREAS, the Commonwealth of Virginia has adopted the Statewide Fire Prevention Code (SFPC); and WHEREAS, the 2003 edition of the Statewide Fire Prevention Code became effective December 16, 2005; and WHEREAS, S 101.5 of the Statewide Fire Prevention Code provides that any local governing body may adopt fire prevention regulations that are more restrictive or more extensive in scope than the SFPC; and WHEREAS, S 508.5.1 of the SFPC provides that fire hydrant systems shall be located and installed as directed by the fire department. Fire hydrant systems shall conform to the written standards of the jurisdiction and the fire department; and 148 March 11, 2008 WHEREAS, 9 508.1 provides that an approved water supply capable of supplying the required fire flow for fire protection shall be provided to premises upon which facilities, buildings or portions of buildings are hereafter constructed or moved into or within the jurisdiction; and WHEREAS, 9 508.3 of the SFPC provides that fire flow requirements for buildings or portions of buildings and facilities shall be determined by an approved method; and WHEREAS, the Board of Supervisors of Roanoke County hereby finds that by adopting this ordinance it will establish by these written standards approved methods to provide fire protection to the citizens of Roanoke County; and WHEREAS, the Board further finds that this ordinance protects the public health, safety and welfare of its citizens; and WHEREAS, the first reading of this ordinance was held on February 26, 2008, and the second reading was held on March 11, 2008. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County Code be, and hereby is, amended by the following amendments to 9 9-21. "Amendments": March 11, 2008 149 ARTICLE III. VIRGINIA STATEWIDE FIRE PREVENTION CODE Sec. 9-21. Amendments. * * * * (20) Fire Hydrant Placement and Flow Standards The purpose of this ordinance is to determine the placement of fire hydrants for fire protection to premises for facilities, buildings or portions of buildings in accordance with 9 508.1 of the Statewide Fire Protection Code within Roanoke County. It applies to all major subdivisions (as defined in Chapter 29. "Subdivisions" of the Roanoke County Code), new construction, renovations that require a site plan, or changes in use of facilities or buildings, and which are required to connect to a "Water System" as provided in Chapter 22 of the Roanoke County Code. This ordinance shall serve as the method of determining the required fire flow in accordance to the Statewide Fire Prevention Code 508.3, and authority for this policy is granted by 9 508.5.1 of the Statewide Fire Prevention Code. 1. Minimum Water Main Sizes: A. Fire hydrants shall not be installed on lines less than eight inches (8") in diameter. No plantings or erection or other obstructions shall be made within a four-foot (4') radius of any fire hydrant. The surface shall be level within this same radius. Detailed design calculations may be submitted for review and approval by the Fire Marshal, the Western Virginia Water Authority (WVWA), and the Town of Vinton if the proposed development is within the Town's east Roanoke County utility service area to substantiate line sizes other than as specified above. B. For residential districts only, detailed design calculations may be submitted for review and approval by the Fire Marshal, the Western Virginia Water Authority (WVWA) , and the Town of Vinton if the proposed development is within the Town's east Roanoke County utility service area to substantiate line sizes other than as specified above. In any case, the minimum line size acceptable shall be six-inch (6"). For all designs, the published "C" factor shall be reduced to new pipe "C" factor minus 1 O. This reduced "C" factor shall be used to reflect more accurately the future flow in aged pipe. 150 March 11, 2008 2. Fire Hydrant Locations: A. In residential areas, at street intersections and at intermediate locations where necessary, as determined by the Fire Marshal's Office. In no case shall the distance between the fire hydrants, measured along the centerline of accessible streets, be greater than one thousand feet (1,000). B. Within one hundred feet (100') of any standpipe or sprinkler system fire department connection, where those systems are required in buildings. Must be located on an approved street/access road. Hydrant must be within 25 feet of street/approved access road. Elevation of street/access road and elevation of hydrant must not have more than a 50/0 grade. No physical barriers allowed between access road and hydrant. C. As required by the following schedule as given by use group, the distance shall be measured to the most remote part of the structure the hydrant will serve. Use Grou s, Vir inia Uniform Statewide Buildin Code A-1 , A-2 300 feet A-3, A-4, A-5, B, E, M 350 feet F-1, F-2, H-1, H-2, H-3, H-4, H-5, 1-1, 1- 250 feet 2, 1-4, S-1, S-2, R-1, R-2 includes town houses R-3, R-4, R-5 U all single family 500 feet* detached dwellin s *Measured along centerline of street to the center of front property line for single-family detached dwellings only. D. All hydrants shall be a minimum of fifty feet (50') away from buildings other than single-family detached dwellings. The location of all new and existing hydrants that are to serve the property shall be shown on the plans. 3. Water System Design: Water systems shall be designed to adequately supply normal and peak demands for all customers as required by the Western Virginia Water Authority (WVWA) or the Town of Vinton in the east Roanoke County utility service area. If the WVWA's regulations do not apply, then any water system or lines required by this policy for the installation of a fire hydrant or for fire flows shall maintain a pressure of not less than twenty-five (25) pounds per square inch at all points of delivery, without reducing the service to existing customers below the foregoing requirement, and shall have adequate capacity to deliver not less than the fire flows listed below, for a minimum of two hours, with a residual March 11, 2008 151 pressure of not less than twenty (20) pounds per square inch to at least one (1) point within two hundred fifty feet (250') of each building to be served or proposed to be served by an extension. A. Peaking Factors and Demands for Design: a. Peak Hour Factor: 4 b. Maximum Day Factor: 2.5 c. Average Day Factor: 1 d. Residential Demand per Equivalent Residential Customer (ERC): 0.5 gallon per minute e. Industrial or commercial demands shall be based upon Best Engineering Judgment B. Fire Flow Requirements for Various Use Groups and land Uses: a. Residential single-family/duplex: i. Single-family residential property with over 100' between buildings - 500 GPM. ii. Single-family residential property with 31' - 100' between buildings - 750 GPM. iii. Single-family, single-story, residential property with 11' - 30' between buildings - 1,000 GPM. iv. Single-family, 1 ~-story residential property with 11' - 30' between buildings - 1,000 GPM. v. Single-family, 2-story residential with 11' - 30' between buildings - 1,500 GPM. vi. Single-family, residential property with less than 11' between buildings - 1,500 GPM. b. Multi-family/Commercialllndustrial. i. R-1, R-2, R-3, and R-4 up to 2 ~ stories -1,500 GPM. ii. R-1, R-2, R-3, and R-4 with 3 stories or more - 2,000 GPM. iii. 1-1, 1-2, 1-3, and 1-4 with 3 stories or more - 1,750 GPM. iv. 1-1, 1-2, 1-3, and 1-4 with 3 stories or more - 2,250 GPM. v. All A, B, and E use occupancies up to 2 stories - 2,000 GPM. vi. All A, B, and E use occupancies 3 stories or more - 2,500 GPM. vii. All F, H, M, and S use occupancies up to 20,000 sq. ft. - 2,500 GPM. viii. All F, H, M, and S use occupancies over 20,000 sq. ft. - 2,750 GPM. Exceptions: The required fire flow may be reduced by a maximum of 500/0 if proposed structures are equipped with a sprinkler system that is installed in accordance with Chapter 9. of the Virginia Uniform Statewide Building Code, and NFPA 13 for 152 March 11, 2008 Commercial (NFPA 13R for residential). The required fire flow reduction shall not allow the total fire flow to fall below a flow of 500 GPM for residential and 750 GPM for commercial/m ulti-family. In areas of mixed-use development, the higher fire flow shall govern. Fire flows indicated above are for all major subdivisions (as defined in Chapter 29. "Subdivisions" of the Roanoke County Code), new construction, renovations that require a site plan, or changes in use of facilities or buildings. Where size and scope of the development exceeds these requirements, additional flow shall be provided in accordance with ISO (Insurance Services Organization) requirements as reviewed by the Fire Marshal. 5. Paint scheme and color coding of hydrants: A. Fire hydrants will have two classifications, public and private. Public hydrants will be in the public right of way and maintained by the Western Virginia Water Authority or the Town of Vinton in the east Roanoke County utility service area. Private hydrants will be on private property and will fall under the responsibility of the business owner for the maintenance. To help identify the two types of fire hydrants, the following colors have been assigned to the barrels of the fire hydrants. Please note that the color of the bonnet will be determined by the flow rates and can be found in 103.01-8. 1. Public fire hydrants will be identified by a silver colored barrel. 2. Private fire hydrants will be identified by a white colored barrel. B. Color of the bonnet will be determined by the flow rate of the hydrant. This color designation will be the same on both private and public fire hydrants. 1. Black bonnet - 0 to 249 GPM. 2. Red bonnet - 250 - 499 GPM. 3. Orange bonnet - 500 - 999 GPM. 4. Green bonnet - 1,000 - 1,499 GPM. 5. Blue bonnet - 1,500 GPM and up. (21) Apparatus Access Road Standard The purpose of this section is to determine the placement of Fire Apparatus Access Roads for facilities, buildings or portions of buildings that are hereafter constructed or moved into or within the jurisdiction of Roanoke County. It does not apply to roads constructed to Virginia Department of Transportation standards or to roads constructed to County private road standards. This policy was developed in accordance with S 503.1 of the Statewide Fire Prevention Code. Existing facilities and buildings are addressed by 9 503.7 of the Statewide Fire Prevention Code and Chapter 9 of the Roanoke County Code, as amended. March 11, 2008 153 1. Location of access roads: A. Fire apparatus access road shall be required to allow access within 150 feet of the most remote portion of the facility or building, in accordance with S 503.1.1 of the Statewide Fire Prevention Code. B. Facilities or buildings equipped with a full sprinkler system installed in accordance 'with NFPA 13 may increase the distance from 150 feet to 200 feet of the most remote portion of the structure, however, the fire de'partment connection for the sprinkler system must be accessible for fire apparatus. Additional increase may be granted due to topography, waterways, and non-negotiable grades upon the approval of the Fire Marshal. 2. Construction of access roads: A. Apparatus access roads must be designed and maintained to support the load of the fire apparatus in Roanoke County. Pumpers have a gross weight of 44,000 gvw. B. The width of the access road must have minimum clear width of 20 feet. C. The minimum overhead clearance of the access road shall be 13 feet 6 inches from finished surface. D. The length of a dead end access road must have an approved area for turning around a fire apparatus if it is greater than 150 feet in length. E. The surface of a fire apparatus access road must be designed and maintained so as to provide all weather driving capabilities. The surface can be made of the following: (1) Gravel (2) Asphalt (3) Concrete Access road may be designed as two-wheel paths such as parallel sidewalks. The pumper width is 99 inches for a Roanoke County fire apparatus. No vegetation higher than 8 inches can be planted between the two paths or sidewalks that have been designated an access road. 154 March 11, 2008 3. Marking of access road: A. Access roads are to be marked with yellow painted curbs and proper signage as defined in the 9 9-21 of the Roanoke County Code. B. Access roads that appear as sidewalks do not have to be marked with paint and signs, with the exception of the entrance to the access road. The beginning of the sidewalk/access road shall be marked with yellow paint and signs as defined in 9 9- 21 of the Roanoke County Code. 4. Security gates and Barricades: A. The gate width of all newly-installed gates shall be approved by the Fire Marshal to make sure fire apparatus can gain access to the access road. B. Gates and barricades that are equipped with locks shall be locked with a key box to assure fire department accessibility in accordance with 9 506 of the Statewide Fire Prevention Code. Roanoke County uses the Knox Box system. Ordering information may be obtained from the Fire Marshal. 2. That this ordinance shall be in full force and effect from and after the date of its adoption. It shall apply to all major subdivisions, new construction, renovations that require a site plan, or changes in use of facilities or buildings, filed on or after March 11, 2008. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None IN RE: APPOINTMENTS 1. Buildina Code Board of Adiustments & Aooeals (Fire Code Board of Aooeals) It was consensus of the Board to place confirmation of David R. Jones' reappointment on the Consent Agenda. The Clerk's Office was directed to contact Richard Evans regarding his willingness to serve. March 11, 2008 155 2. Library Board (aDDointed ~ District) It was consensus of the Board to place confirmation of the appointment of Sarah McClure to represent the Windsor Hills Magisterial District on the Consent Agenda. 3. Roanoke Vallev Greenwav Commission The Clerk's Office was directed to contact Donald Witt to ascertain if he is willing to serve an additional term. IN RE: CONSENT AGENDA R-031108-4, R-031108-4.a, R-031108-4.c, R-031108-4.d Supervisor McNamara moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None RESOLUTION 031108-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 11, 2008 designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Resolution of appreciation to Tim Lisk, Police Department, upon his retirement after twenty-two years of service 2. Request from the Sheriff's Department to accept Federal Grant 2008-AP-BX- 0602 in the amount of $17,262 approved under the State Criminal Alien Assistance Program 156 March 11, 2008 3. Acceptance of Mystique Court, Windrush Lane, and the remainder of Golden Ivy Drive into the Virginia Department of Transportation Secondary System, Hollins Magisterial District 4. Acceptance of an extension of Brentwood Court into the Virginia Department of Transportation Secondary System and the abandonment of a segment of Brentwood Court, Windsor Hills Magisterial District 5. Confirmation of committee appointments That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None RESOLUTION 031108-4.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO TIMOTHY D. LlSK, POLICE DEPARTMENT, UPON HIS RETIREMENT AFTER TWENTY-SEVEN YEARS OF SERVICE WHEREAS, Tim Lisk was employed by Roanoke County on July 1, 1980, as a Deputy Sheriff in the Sheriff's Office; and WHEREAS, Sergeant Lisk continued his law enforcement service by transferring to the newly established Police Department in 1990 where he served as Police Officer, Criminal Investigator, and Police Officer-Sergeant; and WHEREAS, Sergeant Lisk retired from the Roanoke County Police Department on February 1, 2008, as Assistant Director of the Police Academy, after twenty-seven years and seven months of service; and WHEREAS, Sergeant Lisk served as a valuable role model and mentor to both recruits and other agency members in his leadership role offering many the benefit of his dedication and years of experience; and WHEREAS, Sergeant Lisk performed a crucial role in protecting the life and property of citizens by honorably serving as a Police Officer, a member of the Special Weapons and Tactics Team (SWAT); and WHEREAS, Sergeant Lisk, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to TIMOTHY D. L1SK for more than twenty-seven years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. March 11, 2008 157 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None RESOLUTION 031108-4.c REQUESTING ACCEPTANCE OF MYSTIQUE COURT, WINDRUSH LANE AND THE REMAINDER OF GOLDEN IVY DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Addition Form LA-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to 933.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Moved by: Supervisor McNamara Seconded by: None Reauired Yeas: Supervisors Moore. Church, Altizer. McNamara. Flora Nays: None RESOLUTION 031108-4.d REQUESTING AN ADDITION AND ABANDONMENT IN THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM OF BRENTWOOD COURT WHEREAS, the Department of Community Development has provided this board with a sketch dated 11 March 2008 depicting the addition and abandonment required in 158 March 11, 2008 the secondary system of state highways of Brentwood Court which sketch is incorporated herein by reference, and WHEREAS, the new road serves the same citizens as the portion of old road to be abandoned and that segment no longer serves a public need, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add to the secondary system of state highways the portion of road identified by the sketch to be added, pursuant to S33.1-229, Code of Virginia, and BE IT FURTHER RESOLVED, this Board abandons as part of the secondary system of state highways the portion of road identified by the sketch to be abandoned, pursuant to S33.1-155, Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwardeg to the resident Engineer for the Virginia Department of Transportation. Moved by: Suoervisor McNamara Seconded by: None Reauired Yeas: Supervisors Moore. Church. Altizer. McNamara. Flora Nays: None IN RE: REPORTS Supervisor McNamara moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None ~ General Fund Unaoorooriated Balance 2. Caoital Reserves 3. Reserve for Board Continaencv 4. Telecommunications Tax Comoarison Reoort 5. Statement of the Treasurer's Accountability oer Investment and Portfolio Policv as of February 29. 2008 6. Proclamation sianed ~ the Board March 11, 2008 159 IN RE: CLOSED MEETING At 4:43 p.m., Supervisor Flora moved to go into closed meeting following the work sessions pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion or consideration of the employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers; and Code of Virginia Section 2.2-3711 (A) (5) discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the County. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None IN RE: WORK SESSIONS 1. Work session to discuss fiscal year 2008-2009 budaet ~ a. General overview of School Budaet and Capital Improvement Plan ~ the Superintendent and School Board. (Elmer Hodae. County Administrator) The work session was held from 4:50 p.m. until 5:50 p.m. County staff present: Elmer Hodge, County Administrator; Diane Hyatt, Chief Financial Officer. Also present were School Board members: Chairman Jerry L. Canada; Vice-Chairman C. Drew Barrineau; H. Odell "Fuzzy" Minnix; Michael W. Stovall; David 160 March 11, 2008 Wymer. School staff present: Dr. Lorraine S. Lange, Superintendent; Penny A. Hodge, Assistant Superintendent of Finance; Dr. Martin W. Misicko, Director of Operations; Brenda Chastain, Clerk; Darlene Ratliff, Deputy Clerk. Chairman Flora welcomed the School Board to the meeting. Chairman Canada called the School Board to order. Mr. Canada advised that the Northside High School renovation is on schedule and is expected to be completed in May 2009. He reported that the trailers are scheduled to be removed from school grounds by late summer 2008. Mr. Canada reported that William Byrd High School will be the next school to undergo renovations due to an increase in its student population as a result of a population shift. He added that Cave Spring Middle School is the next project on the Schools CIP; however, this project is not scheduled to commence for approximately five years. Mr. Canada advised that the School Board would like to discuss a new funding plan to supplement the existing CIP revenue stream in order to renovate two or more elementary schools in the immediate future while revenues are high rather than waiting until the funds are accrued through the CIP funding stream. He reported that the four elementary schools in need of renovation are Cave Spring, Green Valley, Mount Pleasant, and Masons Cove. Dr. Misicko made a Powerpoint presentation on the status of the four elementary schools that included enrollment figures and potential renovation budgets and, in the case of Masons Cove and Mount Pleasant, estimates for the construction of March 11, 2008 161 new schools. He recommended that a community meeting should be held and that architectural and engineering work be performed to determine whether Mount Pleasant Elementary should be renovated or rebuilt. Dr. Miscko also presented construction costs for schools built recently in Franklin County and Pulaski County for comparison purposes. Mr. Canada advised that this information was previously presented to the Board during the joint retreat held at Wood's End in January 2007. He added that the only change is that urgent repairs undertaken at Masons Cove Elementary impacted the final figure for its renovation budget. Supervisor Altizer inquired if there was enough land to build a new school at the Mount Pleasant Elementary site. Dr. Misicko reported that the Schools have purchased 9.4 acres, so there is enough land for either a renovation or to build a new school. Supervisor McNamara stated that both Boards have discussed the need for school renovations and construction for years. He added that good revenue is projected for the upcoming fiscal year; and as a result, this is an appropriate time to seriously consider funding these four school projects. There was a general discussion on the impact that funding the four projects would have on the County and School budgets for fiscal year 2008-2009. Mr. Hodge advised that this funding plan was a result of a meeting between the chairs and vice-chairs of both Boards that he, Diane Hyatt, Penny Hodge, and Dr. Lange attended. He added that if the Board decides to proceed with the plan, it 162 March 11, 2008 may have an impact on the budget. He suggested that Diane Hyatt and Penny Hodge develop various funding scenarios for the Board to review after which the Board could make its decision. Supervisor Church stated that the Board should also do something for the citizens, and he advised that he planned to move that the tax rate be lowered by one cent. There was a general discussion of the impact a tax rate reduction would have on the proposed funding plan and on the upcoming fiscal budget including salary increases and proposed market adjustments for school employees. Supervisor McNamara inquired if there would be any funds remaining after the completion of the Northside High School renovation. Mr. Canada responded that there would not. He reported that geothermal technology was installed at Northside High during the renovation. He added that he hoped that this green technology could be used in future renovations and new school construction. He reported that geothermal technology was expensive but would save money over time. Supervisor Church stated that he is not advocating a tax reduction in lieu of adopting the new school funding plan. He stated that with teamwork, the Board and the School Board can accomplish all their objectives. He added that the County has other needs which are as vital as schools. He noted that Glenvar Library has not been improved for 20 years. March 11, 2008 163 Mr. Hodge advised that staff needs direction from the Board. He added that the current climate for construction is good; however, if the Board decides to undertake all four school projects, it may be necessary to stagger the start dates to make effective use of the available funds. He added that funding for Police and Fire and Rescue is also a priority. He stated that staff needs to know the Board's direction regarding the tax rate. Supervisor Altizer advised that he and Supervisor Flora helped devise the proposed funding plan for the additional school projects. He added that the County also has funding needs that should be considered which is the purpose of this work session. He reported that funding is available for two school projects in addition to the County's other needs. He stated that this proposal is a good starting point for discussion and that the County and the Schools need to finalize their respective budgets and prioritize their needs. He added that he believed that two school renovations are all that the County can afford in addition to meeting all its other needs. In response to Supervisor Altizer's inquiry, Mr. Canada advised that architectural and engineering work could begin on the renovations as soon as the plan is approved and that work could begin by January 2009. Supervisor Church reiterated his desire to cut the tax rate. He stated that he believed that funding for the Schools' needs as well as the County's needs could be found even with a tax decrease. Supervisor Altizer advised that based on comments from his constituents, their preference is for renovations to Mount Pleasant Elementary 164 March 11, 2008 rather than a decrease in the tax rate. Supervisor McNamara advised that he would prefer to fund all four school projects and forgo a tax decrease. Supervisor Moore advised that her preference was also to provide funding for school renovations rather than implement a tax decrease. There was a general discussion regarding the impact of a one cent tax rate decrease on the proposed funding plan and on the School and County budgets. It was the consensus of the Board to direct staff to develop alternative funding scenarios to fund either two or four school projects and forgo a tax rate decrease. Mr. Hodge advised that staff would prepare alternative funding scenarios and present them to the Board at the March 18, 2008, Board meeting. Supervisor Flora advised that he would not be present at the next Board meeting due to a previous commitment. Supervisor Church suggested that a joint work session be held at noon on March 18, 2008, to continue the discussion. Mr. Hodge suggested that the chairs and vice-chairs of both Boards meet with their respective financial representatives, Dr. Lange, and him on Wednesday, March 12, 2008, if possible, to discuss the further development of the proposed funding plan. b. Presentation of fiscal year 2008-2009 County CaDital ImDrovement Proaram (CIPl and remarks from the CIP Review Committee. (Brent Robertson Director of Manaaement and Budaet) The work session was held from 5:57 p.m. until 6:20 p.m. March 11, 2008 165 County staff present were: Elmer Hodge, County Administrator; Brent Robertson, Director of Management and Budget. Also present were the following members of the CIP Review Committee: Brian Hooker, Charles Wertalik, Wes Thompson, James Nelson, and Debbie Clark. Mr. Robertson reviewed the Committee's objectives, principles, and project evaluation criteria. He advised that Committee members' comments were listed on page A4 of the report of the Committee's evaluations and recommendations. Mr. Robertson reported that the top ranked level one projects were trails and greenways within the Parks and Recreation Department, the expansion of Glenvar Library and the renovation of Mount Pleasant Library within Library Services, regional stormwater management and flood control within Community Development, and the criminal justice training facility within the Police Department. He noted that the projects were grouped into three tiers rather than given a numerical ranking. The members of the Committee thanked the Board for the fine job it has done meeting the needs of County citizens. Comments made by the Committee members included requests that that facility operating and maintenance costs and library renovations/expansions be given greater priority in the future. Concern was also expressed regarding the use of the Kessler Mill site for the new police academy due to its location within the flood plain. The Board thanked the Committee for its work on behalf of the citizens of the County. 166 March 11, 2008 IN RE: CANCELLATION OF WORK SESSIONS The remaining work sessions were cancelled due to the length of the previous work sessions. IN RE: ABSENCES Mr. Hodge and Teresa Hall, Public Information Officer, left the meeting following the work session. Supervisor McNamara and Paul Mahoney, County Attorney, left the meeting following the closed sessions. IN RE: CLOSED MEETING The closed meeting was held from 6:35 p.m. until 6:53 p.m. INRE: CERTIFICATION RESOLUTION At 7:04 p.m., Supervisor Flora moved to return to open session and adopt the certification resolution. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, Flora NAYS: None ABSENT: Supervisor McNamara RESOLUTION 031108-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. March 11, 2008 167 NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, Flora NAYS: None ABSENT: Supervisor McNamara IN RE: FUNDING REQUESTS FOR FISCAL YEAR 2008-2009 BUDGET 1. Human Services and Social Services Aaencies Chairman Flora advised that this time has been set aside for human service and social service agencies to submit funding requests to the Board for the 2007 -2008 budget. The agencies were called to speak in alphabetical order from A to z. The following representatives spoke on behalf of their agencies: Agency Name Presenters Name FY2009 Request Adult Care Center of the Roanoke Valley Advancement Foundation (NEW) 'm_ ~ "., "~'~'~_~,~'~>w._.w...'. American Red Cross Big Brothers and Big Sisters of Roanoke Valley Blue Ridge Independent Living Center Blue Ridge Legal Services, Inc. Bradley Free Clinic Sue S. Nutter, Executive Director Annette Patterson, President ,~~,~_'A~-.,~"W,W,'.~'._.,..'... Steve Smith Cherie Eller, Vice President Karen Michalski-Karney, Executive Director John E. Whitfield, Executive Director __~~_m. 'mm_~.._~~_~.~,~_W_Y '._" '.' ',.. w '<n Dr. Kevin Kelleher, Medical Director March 11, 2008 168 $24,861 $25,000 <M<~',~,,,,"~'<m"m'~<~'=',~ $7,500 Jim Baldwin, Development Director Robin Haldiman, Executive Director Janice Dinkins-Davidson, Executive Director Brain Injury Services of SVVVA Child Health Investment Partnership (CHIP) Advocacy Center of the Roanoke Y?II~Y,I~g.. Commonwealth Catholic Charities Conflict Resolution Center, Inc. Council of Community Svcs - Info and Referral Center ,OMW'" ... ..,,,'^__, Council of Community Svcs .... Nonprofit Resource Center " "r 'w#w~.',w"'m'..w.'.wwu Council of Community Svcs - Roanoke B~gi911?IHg':J.~.il1gN~~<?r~ Court Appointed Special Advocate (CASA) .. . ~"N'_'_'.'wu_'_'_,'_w"m.'.',w,'.w',,-,,' _. r"_'"J"'" ~_...,... Family Service of the Roanoke Valley Habitat for Humanity - Property Donation Literacy Volunteers of Roanoke Valley Area Agency on Aging Manna Ministries (NEW) Mental Health America of Roanoke Valley Presbyterian Community Center Roanoke Area Ministries Sharon Day, Program Manager Margaret Beazley Pam Kestner-Chappelear, President Rupert Cutler Daniel W. Merenda Helen B. Dean & Zip Basile John Pendarvis, President Betsy Whitney, Development Director Pamela Adams B. Williams, Executive Director Property ~,~, 'U'U~'W~ ~'''~,,,~__,,.~_'J'~ $2,000 $33,176 $20,000 c~,_~,wor~ __~'~'rcV,_.r"~'r~v,w~='vcM'ro $1,500 $1,000 $5,000 $4,500 $2,500 $3,000 $4,500 $5,000 Director Executive Director Andree Brooks, President Dorothy Runion Niki Voudren, Development Director Roanoke Valley Speech & Hearing Center Roanoke Wildlife Rescue Francis Assisi Foundation Salem/Roanoke County Community Food r>.?~t~I:....Qp~~?~i~g Salvation Army Dog Jennifer McCormick, Executive Director $4,500 . Jonathan Lee, Director of Development & ....~?~~..~!il1g.... ............... 'John Hunter, Chairman Roger Ellmore, Executive Director . _ w r w nu . wwwmr~wwwma~.w~m."w,w"w..~c.Y~am."'.~w"~w~u~"~w,~',,,'"~ ~ Richard Robers SCORE Smith Mountain Lake 4H Camp TAP YMCA - Kirk Family YWCA of the Roanoke Valley $5,000 $31,000 $24,000 w_.__,,_ _y_w_~_~___~__o_' N $2,000 . Russ Merritt Sandra Gibson Clerk's Note: Supervisor McNamara returned to the meeting at 8:20 p.m. March 11, 2008 169 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church: He thanked the representatives of the health and human service agencies who made presentations for their work on behalf of their fellow citizens. He stated that no one can help another without first helping themselves. Supervisor McNamara: (1) He advised that he was unable to attend the press conference for Mr. Hodge's retirement due to a previous commitment. He offered his congratulations and his thanks to Mr. Hodge for all he has done for Roanoke County. (2) He asked that Arnold Covey, Director of Community Development, be informed that there are some good sized potholes on Willow Valley and asked that he contact VDOT concerning the road's rural additions status and to request that the holes be filled with gravel. (3) He advised that he had attended the Salem-Roanoke County Chamber of Commerce's annual awards dinner, and he reported that the Chamber put on a fine program with a fabulous speaker. IN RE: ADJOURNMENT Chairman Flora adjourned the meeting at 8:55 p.m. until Tuesday, March 18, 2008, at 3:00 p.m. for the purpose of a budget work session, Roanoke County Administration Center, 5204 Bernard Drive, SW, 4th Floor Training Room, Roanoke, Virginia. Submitted by: Approved by: r-z~~~s> c.. ~~ Richard C. Flora Chairman Mary 'J.. randt, CPS Assis t Deputy Clerk 170 March 11, 2008 (This page left intentionally blank)