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HomeMy WebLinkAbout7/22/2008 - Regular/OAN~ /~ z -o 1838 r I Roanoke County Board of Supervisors Agenda July 22, 2008 Good afternoon and welcome to our meeting for July 22, 2008. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and this meeting will be rebroadcast on Friday at 7:00 p.m. and on Sunday at 4:00 p.m. Our meetings are now closed-captioned, so it is important that anyone addressing the Board speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Dr. George Anderson Second Presbyterian Church 3. Pledge of Allegiance to the United States Flag 6. REQUESTS TO POSTPONE, ADD T0, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Roanoke County Police Officers Shaun P. Chuyka and Spencer D. Lewis for receiving the Virginia Association of Chiefs of Police Award forValorand presentation of the Roanoke County Medal of Honor D. BRIEFINGS 1. Briefing to update the Board on the Green Ridge Mountain Fire (Richard E. Burch, Jr., Chief of Fire and Rescue) 1 E. PUBLIC HEARING F. NEW BUSINESS G. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of an ordinance upon the petition of George Kemp to obtain a special use permit in a C-2, General Commercial District, to operate adrive-in and fast food restaurant on 1.56 acres located at 3100-B Peters Creek Road, Catawba Magisterial District 2. First reading of an ordinance upon the petition of Bill Hinton to obtain a special use permit in a C-2, General Commercial District, to operate a car wash on 1.11 acres located at 4035 Challenger Avenue, Vinton Magisterial District H. FIRST READING OF ORDINANCES 1. First reading of an ordinance approving the residential lease at the Roanoke County Center for Research and Technology, Catawba Magisterial District (Anne Marie Green, Director of General Services) SECOND READING OF ORDINANCES J. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee 2. Length of Service Awards Program (LOSAP) for Fire and Rescue 3. Social Services Advisory Board (appointed by district) 4. Western Virginia Water Authority 2 K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -April 22, 2008; May 27, 2008; June 24, 2008; and July 8, 2008 2. Request to accept and appropriate grant funds in the amount of $47,716 from the Department of Criminal Justice Services for a juvenile justice and delinquency prevention program 3. Request to accept and appropriate $25,723.36 from State Board of Elections as partial reimbursement for the February 12, 2008, Democrat and Republican Presidential Primaries 4. Request to accept and appropriate Federal Grant 09-A5846CR07 in the amount of $49,900 approved under the Criminal Justice Record System Improvement Program from the Department of Criminal Justice Services 5. Request to adopt a resolution updating the County's Rural Addition Priority List by removing Cowman Road (Vinton Magisterial District), Luckado Street (Cave Spring Magisterial District) and Raintree Road (Cave Spring Magisterial District) from the Rural Addition List and adding Ivyland Road (Vinton Magisterial District) and Huffman Lane (Vinton Magisterial District) 6. Request to approve a transient non-community well for the Ballyhack Development (Vinton Magisterial District) 7. Resolution of appreciation to Garry M. Bostic, Parks, Recreation and Tourism Department, upon his retirement after fourteen years of service L. REQUESTS FOR WORK SESSIONS M. REQUESTS FOR PUBLIC HEARINGS N. CITIZENS' COMMENTS AND COMMUNICATIONS 3 O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Accounts Paid -June 2008 P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (29) discussion of the award of a public contract involving the expenditure of public funds and discussion of the terms or scope of such contract where discussion in open session would adversely effect the bargaining position or negotiating strategy of the County, namely, an employment contract with a new county administrator O. WORK SESSIONS (Training Room - 4t" floor) 1. Work Session on the County's Legislative Program and preparation for the 2009 Session of the Virginia General Assembly (Paul Mahoney, County Attorney) EVENING SESSION R. CERTIFICATION RESOLUTION S. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS T. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCE 1. Second reading of an ordinance upon the petition of Country Way General Store to obtain a Special Use Permit in an AV, Agricultural/Village Center District, to operate adrive-in and fast food restaurant on 1.167 acres, located at 6958 Bent Mountain Road, Windsor Hills Magisterial District (Philip Thompson, Deputy Director of Planning) 2. CONTINUED AT THE REQUEST OF THE PETITIONER -Second reading of an ordinance upon the petition of Joe Lambert to obtain a Special Use Permit in a C-2, General Commercial District, to operate adrive-in and fast food restaurant on 0.5 acre, located at 3115 Brambleton Avenue, Windsor Hills Magisterial District 4 3. Second reading of an ordinance authorizing the creation of and conveyance of a waterline easement to the Western Virginia Water Authority through property owned by the Roanoke County Board of Supervisors at the Roanoke County Public Service Center and the Hanging Rock Battlefield Trail, Catawba Magisterial District. (Paul Mahoney, County Attorney) U. CITIZENS' COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael W. Altizer 2. Joseph P. McNamara 3. Charlotte A. Moore 4. Joseph B. "Butch" Church 5. Richard C. Flora W. ADJOURNMENT 5 AC"I"ION NO. ITEM NO. C - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2008 AGENDA ITEM: Recognition of Roanoke County Police Officers Shaun P. Chuyka and Spencer D. Lewis for receiving the Virginia Association of Chiefs of Police Award for Valor and presentation of the Roanoke County Medal of Honor SUBMIT"fED BY: APPROVED BY: James R. Lavinder Chief of Police John Chambliss County Administrator ~~- COUNTY ADMINISTRATOR'S COMMENTS: This incident demonstrates the importance of the training of our p~.iblic safety officers. These individuals never know when their skills and resources will be called upon to protect the lives and property in our community. This incident also points out the importance of having a strong working relationship with our neighboring localities. Without their assistance, this incident may have ended with even more tragic loss of life. In recognition of their valor, the Board of Supervisors hereby awards the County of Roanoke Medal of Honor to these individuals for their bravery. We thank these officers for their contributions and dedicated service to the community. SUMMARY OF INFORMATION: On August 19, 2008, Roanoke County Police Officers Shaun Chuyka and Spencer Lewis, and Franklin County Sheriff's Deputies Richard Garland and Brad Campbell, will receive the Virginia Association of Chiefs of Police Award for Valor at the Association's annual meeting. "this is the most prestigious award that the Association makes to officers who excel professionally under the most perilous of circumstances. Today, the Board of Supervisors awards Officers Shaun Chuyka and Spencer Lewis the Roanoke County Medal of Honor. On February 29, 2008, Chuyka, Lewis, Garland, and Campbell encountered hostile fire after stopping a vehicle along U.S. 220 southbound near the Roanoke County/Franklin County boundary line. The driver of the vehicle, who had failed to stop for a routine speeding violation, was pursued at low speeds before bringing his vehicle to a sudden stop in the right traffic lane. "fhe driver then stepped out of the vehicle and fired approximately 30 rounds from an assault-style military rii~le at the officers, disabling two patrol vehicles and striking the uniform trousers, shoe, and ankle of Officer Chuyka. The officers and deputies returned fire, and the driver of the vehicle was mortally wounded. Officer Chuyka suffered a slight abrasion to his ankle which did not require medical treatment. Following this incident, it was discovered that the driver of the vehicle had in his possession, in addition to the military rifle, a loaded 12 gauge shotgi~in and 9MM pistol, as well as numerous boxes of ammo for each of these firearms. The driver's ultimate intentions remain unknown, but it is clear that Roanoke County officers and Franklin County deputies responded to this unexpected and dangerous incident with great courage. a VIRGINIA ASSOCIATION OF CHIEFS OF POLICE EIN #54-6000803 PRESIDENT Chief Ray Lavinder Roa~ioke County IMMEDIATE PAST' PRESIDENT Chief J. Michael Yost Williamsburg IST VICE PRESIDENT Col. Richard Rappoport Fairfax 2ND VICE PRESIDENT Col. M. Douglas Scott Arlington County July 8, 2008 Chief Ray Lavinder Roanoke Co. Police Dept. 5925 Cove Road Roanoke, VA 24019 Dear Chief Lavinder, It is my honor to inform you that Officer Shaun P. Chuyka, Oj~cer Spencer D. Lewis, Deputy Brad M. Campbell and Deputy Richard B. Garland (Franklin County Sheriffs Office) have been selected to receive the Virginia Association of Chiefs of Police Award for Valor. This is the most prestigious award that the Association makes to officers who excel professionally under the most perilous of circumstances. 3RD VICE PRESIDENT Chief Douglas Davis The VACP Valor Awards banquet will be held on Tuesday evening, August 19, 2008 in Hot Waynesboro Springs, VA. You are asked to arrive by 6:00 p.m. to join us for the cash bar reception noARD MEME3ERS preceding the banquet, and to join us in the VACP Hospitality Room following dinner. Chief Mark Marshall Smithfield Please make arrangements with the award recipients to be present. The honorees may bring Cnief Bruce Marquis one family member, friend or fellow officer to the banquet as a guest of the VACP. Banquet Norfolk tickets may be purchased from the Association for additional attendees for a fee of $100.00 Cnief Richard Clark each. We discourage the attendance of those under the age of 12 at the Awards Banquet. Galax Chief James Williams If award recipients need accommodations, please make these arrangements by completing the Staunton attached reservation form and returning it to The Homestead. Rooms are available to the recipients and their guests at the VACP conference rate. Room rates are $135.00 for Chief Timothy Longo Charlottesville single/double. ExecvTlvE The VACP needs a photo of the officers from your department in order to print the Valor DIRECTOR Dana G. Schrad Awards program, preferably high resolution digital files. You may send individual photos of each officer, or take a photo of all of the officers together that were involved in the same MEMBERSrItP & incident. Please a-mail the hotos to enn vachiefs.or = b Jul 25, 2008. EVENTS MANAGER p ~~ ~ y y Audrey F. Altovilla CoMMUNICATIOrIS Please contact the VACP office by July 25, 2008, to inform us of the award recipient's MANAGER attendance and any additional guests. You are welcome to take pictures during and following Erin G. Schrad the awards ceremony. We will be happy to assist you if you have any further questions. GRANTS MANAGER C. Suzanne Robinson Regards, LAW ENFORCEMENT LIAISONS / ~i Donald W. Allen ~1 ~i ~/ /' ( Frank J. Kowaleski ~ ~~~~~~ /~ r~ / n( ~ Robert T. Wall Dana G. Schrad Executive Director 1606 Santa Rosa Road, Suite 134 Richmond, VA 23288 TEL: {804) 285-8227 • FAX: (804) 285-3363 URL: htt~://www.vachiefs.or;; ~,ounty of Roanoke CERTIFICATE OF RECOGNITION AWARDED TO Shaun Chuyka 81~ Spencer Lewis Roanoke County Police Department for receiving the Virginia Association of Chiefs of Police Award for Valor - On February 29, 2008, Officers Shaun Chuyka and Spencer Lewis (assisted by Franklin County Sheriff's Deputies Richard Garland and Brad Campbell) encountered hostile fire when the driver of a vehicle they were pursing suddenly stopped, exited the vehicle, and opened Fire on them. - As a result of their courageous response to this dangerous incident, Officers Shaun Chuyka and Spencer Lewis will receive the Virginia Association of Chiefs of Police Award for Valor at the Association's annual dinner on August 19, 2008. - The Award for Valor is the Association's most prestigious award and is presented to officers who excel under the most perilous of circumstances. - The Board of Supervisors further wishes to recognize and commend Officers Chuyka and Lewis for their bravery under fire and their dedication to the corrimunity by presenting to them the County of Roanoke Medal of Honor. Presented this 22"d day of July 2008 . cam. _~ G ~ ov ~ Richard C. Flora, Chairman Michael W. Altizer, Vice-Ch rman ., a ~ se . "Butch" Churc seph P. McNamara Charlotte A. Moore ACTION NO. ITEM NO. ~ - AT A REGULAR MEET-ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: July 22, 2008 Briefing to update the Board on the Green Ridge Mountain Fire Richard E. Burch, Jr. Chief of Fire and Rescue John M. Chambliss ~J~ County Administrator 4 COUNTY ADMINISTRATOR'S COMMENTS: The attached report prepared by Captain Tom Bier gives a great chronology of the related events and notes lessons learned during the event. Our various departments worked together well during the expanse of the incident, and the Incident Command System and our Emergency Operations Center worked well. I trust that our departments will grow from the lessons learned and practice together to strengthen and prepare for future operations. SUMMARY OF INFORMATION: On February 10, 2008, high winds downed power lines that started what is now known as the Green Ridge Mountain Fire. This fire was the largest fire in the department's history and burned nearly 4,000 acres from Loch Haven Drive to Timberview Road to Carvins Cove Road. This briefing will provide the Board with an overview of the after-action report prepared by the department following the incident. After Action Report The Winds of February 10, 2008 and The Green Ridge Forest Fire What we did, how we worked and what we learned The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 1 of 23 Table of Contents Introduction 3 Contributing Circumstances 4 What We Did: The Winds of February 10, 2008 5-8 The Green Ridge Forest Fire 9-13 How We Worked and What We Learned: Command and Control -The EOC 14-16 Command and Control -The ICP 16-17 Work/Rest Guidelines 17-18 Structural Protection 18-19 Wildfire Fire Fighting 19-20 Conclusion 20 Appendix: Map -February 12, 2008 21 Map -February 16, 2008 22 Map -February 18, 2008 23 The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 2 of 23 Introduction The winds of February 10, 2008 and subsequent Green Ridge Forest Fire proved to be a historic challenge to the Roanoke County Fire and Rescue Department. For the first time in the department's history, all local fire and rescue resources were committed and an appeal for statewide assistance was made. The combined effort of fire and rescue personnel, other Roanoke County Departments and the citizens of the valley met this historic challenge with great success. As with any major incident, the Roanoke County Fire and Rescue Department desires to examine our response, learn from experiences and share these lessons with others. The magnitude of this incident and the numbers of people involved required a different approach to this process. All available documentation was examined and placed in chronological order. This documentation includes the Incident Action Plan (IAP) for each of the Operational Periods (OP), notes from the officers filling the roles of the Incident Management System (IMS), weather forecasts and news releases. Interviews were performed with key officers to gain a better understanding of the events and the reasons behind the actions taken. Surveys were sent out to Roanoke County Fire and Rescue Department personnel, mutual aid departments, the Virginia Division of Forestry (DOF) and other Roanoke County Departments that assisted with the response. These surveys sought information about positive experiences, successes, challenges and work rest guidelines. We also asked about lessons learned in the specific areas of Command and Control, Structural Protection and Wildland Fire Fighting. The response to these surveys provided the information for the "What We Learned" portion of this report. One of the things that stood out about these events was the support Roanoke County Fire and Rescue received from other county departments, mutual aid departments, businesses and citizens. All of these components came together under a unified command structure to mitigate the incidents of February 10, 2008 and the ensuing Green Ridge Forest Fire. Roanoke County Fire and Rescue Department is grateful for all the help and support. The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 3 of 23 Contributing Circumstances As with most major disasters or emergencies, circumstances came together on this Sunday to allow these historic events to take place. Change any one of these circumstances and the impact is much less dramatic. We must examine each of these circumstances to evaluate their impact so we can recognize the potential impact in the future. The major underlying circumstance is the fact the region was considered to be in a Moderate to Severe Drought for the past 12 months. Roanoke ended 2007 over 7 inches below normal rainfall. January 2008 continued this trend at over 2 inches below normal for the month. The winter of '07-'08 failed to produce any significant snows to wet and compact the leaves on the forest floor. This allowed the high winds to spread the burning leaves more than expected. These fluffy, dry leaves also produced a more intense ground fire. Fire lines had to be constructed wider and deeper due to the extremely dry conditions of the forest floor. In the early morning hours of Saturday, February 9, 2008, the National Weather Service (NWS) in Blacksburg issued a Fire Weather Watch for the region for Sunday, February 10. At 13:33, the NWS updated the Fire Weather Forecast to include a Red Flag Warning for the region effective 9:00 am to 9:00 pm on Sunday February 10t". A Red Flag Warning means "that critical fire weather conditions are either occurring now...or will shortly. A combination of strong winds...low relative humidity and warm temperatures will create explosive fire growth potential." Also on Saturday a major forest fire started in the Montvale area of Bedford County. Due to the dry conditions, this fire spread quickly. With the looming Red Flag Warning the DOF committed almost all of its resources in the region to the fire in an effort to contain it before the weather conditions deteriorated. So, not only were the DOF resources not available to Roanoke County, neither were any Bedford County fire units. The NWS repeated the Red Flag Warning in its subsequent fire weather updates. For Sunday afternoon, the NWS forecast sustained winds of 20 to 40 MPH with gusts between 40 and 60 MPH. The relative humidity is forecast to drop to between 20 and 30 percent. These forecasts proved to be accurate. The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 4 of 23 What We Did The Winds of February 10, 2008 Between 05:00 and 06:00 Sunday morning the winds increased from 6 MPH to 16 MPH, gusting to 24 MHP. The first weather related incident was for a report of a wire down in the Mount Pleasant area at 09:55 with the winds now sustained at 21 MPH gusting to over 40 MPH. Shortly before 11:00, Bedford County requests 5 engines for structural protection on the forest fire in Moneta, beginning at 16:00. Captain Burks, filling in as Battalion 1, contacts Battalion Chief Sexton and Division Chief Campbell for assistance in addressing this request. Captain Burks goes to the Public Safety Center to meet Division Chief Campbell to work on the request. Around 11:30, Captain Burks is notified that the roof has blown off of RCFRD Station #4. The winds are now sustained from the WSW at 38 MPH, gusting over 50 MPH. Captain Burks goes over to the dispatch center (Control) to assist with the increasing call volume. (Captain Burks remains in Control until 23:00, triaging calls for service and assigning most of the reports of lines down and roads blocked to Roanoke County Police Department units.) Between 12:00 and 13:00 there are 12 calls dispatched, most are for wires down. In the 11 minutes between 12:30 and 12:41, Control dispatches 8 calls for service, 5 are for wires down, one is a BLS call, one is a request for assistance from Bedford County for the forest fire in Montvale and one is for a brush fire on Leffler Lane in the Back Creek area. One of the "Wire Down" calls is at Loch Have Dr. and Bell Haven Road. Engine 5 arrives at Loch Haven and Bell Haven and finds power poles broken and wires down, but sees no fire. An employee of American Electric Power (AEP) is already on the scene and advises that the power is off and there is a small fire past the end of a driveway. Engine 5 maneuvers past the hanging wires to the end of the driveway and sees a small fire "3 ft. x 3 ft." about 150 feet past the end of the driveway. As they deploy a 1.75" hose line, a strong gust of wind spreads the fire. By the time they put the hose stream in service the fire as spread past the reach of the 200' hose line and the reach of the fire stream. The fire fighters extend the hose line with an additional 200 feet of hose and again the fire has spread past their reach. Additional resources are requested as the units on the scene begin flanking operations on the rapidly spreading fire. Meanwhile, units arrive on Leffler Lane to find an aggressive brush fire threatening structures. Additional resources are requested. The staff call back officer, Division Chief Stump responds to this fire from his home on Bent The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 5 of 23 Mountain and assumes command at 13:05. The Leffler fire burns approximately 4 acres and threatens several homes. Between 13:00 and 14:00, 9 incidents are dispatched, some are wires down, others are smoke reports from the fire on Loch Haven Dr., one is a fire threatening a trailer park on Rutrough Road and another is for a roof blown off a house on Mount Pleasant Blvd. Winds are now sustained at 38 MPH, gusting to over 56 MPH. During this time Chief Campbell, Chief Sexton, Chief King and Captain Burks gather in Control to enhance their situational awareness. Chief Campbell makes the decision to open the Emergency Operations Center (EOC) and notifies Chief Burch. A staff call back process begins to staff the EOC and additional units. Battalion Chief Duff marks in service to handle command duties for calls on the south side of the county. From 14:00 to 15:00 there are 12 incidents dispatched. The most notable of them are a smoke report on Pine Needle Drive in the Clearbrook area that is actually a brush fire that has spread to a vacant cabin; a brush fire on Bradshaw Road in the Masons Cove area that, with the help of several citizens is contained to less than an acre; an auto accident that was caused by a tree falling on a vehicle on Colonial Ave, in the Cave Spring area; two calls for trees falling on houses, on in the Mount Pleasant area and one in the Cave Spring area; and a tree fell, injuring a person on Old Dominion Dr. in the Hollins area. Due to the extreme fire conditions, fire fighting efforts on the Loch Haven Fire are suspended and fire fighters are pulled off the line and assume strictly a structural protection strategy. Also, due to smoke and fire conditions along I-81 near the Loch Haven fire, the Virginia Department of Transportation (VDOT) closes the southbound lanes of I-81 at exit 146. At 15:00 Division Chief Maxey assumes command of the fire on Loch Haven Dr. and Battalion Chief Duff assumes command of the Leffler Lane fire to allow Chief Stump to report to the EOC and assist with operations there. Between 15:00 and 16:00, there were 11 calls dispatched, including three structures threatened by fire in different areas of Roanoke County. The winds peak during this hour, with the NWS reporting sustained winds of 47 MPH, gusting to over 67 MPH. At 15:44 Roanoke County Administrator Elmer Hodge and the Board of Supervisors declare a Local State of Emergency. At 16:00 the EOC makes a request through the Statewide Mutual Aid System for 5 engines and 20 firefighters for structural protection activities. Between 16:00 and 17:00, there were 10 calls dispatched, including two roofs damaged, a tree fallen on a house and a mulch fire that spreads to the wood decking of the condominiums on Forest Ridge Road in the Cave Spring area. The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 6 of 23 During this hour, resources are sent to Timberview Rd. to what is thought to be a flank of the Loch Haven fire. Between 17:00 and 18:00, there were 7 calls dispatched, including two more roofs damaged and a brush fire on Keagy Rd. in the Cave Spring area. The fire on Timberview Rd. is determined to be a separate fire from the Loch Haven fire. Units from RCFRD, Salem Fire Dept. and Botetourt DOF are making efforts to protect structures on Timberview Rd. Control receives requests for assistance through the Statewide Mutual Aid System from the following counties, Nelson, Appomattox, Lunenburg, Louisa, Bedford, Orange, Buckingham and Henrico. Governor Timothy Kaine declares a Statewide State of Emergency at 17:44. Between 18:00 and 20:00, the winds diminish to 24 MPH, gusting to over 41 MPH. There are 6 calls for service during these 2 hours, most are for power lines down. Although the winds have diminished and are still from the West, an unexplained wind shift occurs on Timberview Rd., threatening units working that fire. The EOC sends Battalion 1, now Captain Witt, to the scene to assist. Captain Witt arrives on the scene and finds zero visibility, high winds out of the East and extreme fire conditions. He assumes command of this incident and makes the decision to evacuate all residents and firefighters from the area. During the evacuation, a tree falls across the road, cutting off the escape of the residents and fire units. A private vehicle attempts to go around the blockage and gets stuck in a leaf filled ditch and catches fire. The fire units attempt to extinguish the fire while also cutting the tree from the roadway. They are unable to completely extinguish the vehicle fire before they run out of water. The tree is removed and all units and residents are evacuated to a safe and more defendable position one half mile away. It is suspected that at least one structure will be lost. - - ~ ~• Division Chief Maxey establishes a Command Post for The unusual wind conditions and evacuations continue on Timberview Road until approximately 19:30 when the winds shift back to from the West and it is determined that all units, personnel and residents are accounted for and safe. Units begin handline operations on the North side of Timberview Road. the Loch Haven fire at a The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 7 of 23 church picnic shelter on Angel Ln. Units begin efforts to protect an AEP substation and structures along Angel Ln. From 20:00 to 24:00, the winds continue to diminish until they are sustained from the west at 21 MPH, gusting to just over 30 MPH. But, the relative humidity remains in the low 20's and the temperature falls into the 20's, causing problems with pumps and hoses freezing. Units are able to make it back to the areas of Timberview Rd. they abandoned earlier. They discover that no houses were lost. Captain Witt advises that the fire on Timberview Rd. either has or will join up with the fire on Loch Haven Dr. Units are positioned to defend the structures on Angel Lane, Plantation Road, Loch Haven Dr. and Timberview Rd. Statewide Mutual Aid units begin arriving at the EOC and are logged in and assigned to structural protection duties on Loch Haven Drive. These structural protection efforts continue throughout the night. The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 8 of 23 Angle Lane and Timberview Road -Monday, February ,~ ,~ th. (Fire grows from 900 to 2000 acres) The efforts on these last two remaining fires have been primarily defensive with the primary goals remaining fire fighter safety and structural protection. The relative calm of the early morning hours allowed the EOC time to develop an Incident Action Plan (IAP) for these two fires. This and subsequent IAP's contained a summary of current events, the latest weather report, safety considerations, incident objectives and planned actions, among other things. While the weather conditions have improved from Sunday and the winds continued to diminish, the relative humidity remained in the low 20's and even dropped into the teens. Operations for the fires remained primarily defensive, focused on structural protection for homes on Plantation Road, Angle Lane, Loch Haven Drive and Timberview Road. Department of Forestry (DOF) resources slowly became available and dozer lines and back burning began to protect structures. Since the two fires have merged into one, the decision is made to move command operations to a banquet room at Loch Haven Lake. Since the fire started on Green Ridge Mountain and has consumed almost the entire mountain the fire is named the Green Ridge Fire. With the progression of the fire and assistance of the mutual aid resources, structural protection operations are successful and operations begin to shift to containment of the wildfire now burning on Green Ridge and Brushy Mountains. Additional dozers arrive from DOF and begin to extend containment lines from Loch Haven Drive to Timberview Road. Aline is also started from Timberview Road up Brushy Mountain to the "Restricted Road" that runs along the top of the ridge. It is hoped that the Restricted Road can provide a break for the fire and contain the fire to the south slope. But, before sufficient resources can be dedicated to the restricted road, the fire makes a run up the steep slope causing the limited crews on the restricted road to abandon their positions. The fire jumps the restricted road and starts burning down slope on the north side of Brushy Mountain. Tuesday, February 12th (Fire grows to 2400+ acres) Light rain, freezing rain and drizzle late in the day helps slow the progression of the fire but also inhibit the efforts to use back burning to reinforce hand and dozer lines. The forecasted winds after the rain are expected to quickly dry out the fuels and again create more aggressive fire conditions. The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 9 of 23 Due to the speed of the fire during the high winds, it is discovered that a large amount of fuel remains unburned in some of the blackened areas. A structural protection presence is maintained near the residences in all areas near the fire even though the fire front has moved on. With the fire now on the north side of Brushy Mountain, plans and efforts begin to protect the homes and structures along Carvins Cove Road. Efforts are made to contact the residents along Carvins Cove Road and keep them informed on the progress of the fire and reassure them of our efforts to protect their homes. Water sources (ponds) are identified and the owners contacted to facilitate their use if necessary. Private roads and ATV trails are identified and residents provide keys to gates to provide access. Some residents are found to be physically challenged and their addresses are noted in case evacuations are necessary. Aerial reconnaissance provides a better awareness of the fire, but the low cloud ceiling prevents aerial operations for much of the day. A dozer line is started down the north side of Brushy Mountain from the Restricted Road toward Carvins Cove Road. 60 National Guard Soldiers arrive and begin to construct a hand line up the Gauntlet Bike Trail from Timberview Road and to improve other fire lines in the area. RCFRD moves the "FEMA Trailer" (Camper) to the Carvins Cove parking lot on Carvins Cove Road as a forward base for structural protection crews working along Carvins Cove Road. Wednesday, February 13th (Fire still around 2400 acres) The light rain/drizzle continued through most of Wednesday, keeping the fire spread to a minimum while also preventing any back burning operations. Structural protection is scaled back to roving patrols of brush and attack units. The National Guard continues to construct the hand line up the Gauntlet Bike Trail. Another bike trail, the Hi-De-Ho, on the north side of Brushy Mountain is chosen to be reinforced to contain the north-east flank of the fire. The Command Post at Loch Haven Lake proves to be an excellent facility and the decision is made to close the EOC and consolidate command operations at the Command Post. Additional phone, Internet, computer and printer resources are provided to the Command Post. Thursday, February 14 (Fire still at 2400+ acres) The weather took a 180 degree turn from the drizzle of the previous couple of days to warm, sunny and breezy with low relative humidity. While this allowed for back burning operations to resume, the fire became much more aggressive. The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 10 of 23 Structural protection patrols continued, as did patrol of established fire lines. Aerial operations resumed with recon and water drop flights throughout the day. The plan was to tie in the Hi-De-Ho and Gauntlet lines with the Restricted Road and dozer lines to contain the fire. Back burning operations began in the early afternoon and progress on all hand and dozer fire lines was good. The department's PIO, Jennifer Sexton, informed the media of the increased smoke production of the back burning operations. With the decreased humidity levels, several citizen reports of smoke/fire were investigated and all proved to be well within the blackened areas. At approximately 20:00, the fire became even more aggressive in the area of the Gauntlet fire line. There were several "slop overs" (fire crossing the fire line) and additional resources were committed to the area through out the night and the slop overs were contained. Friday, February 15 (Fire still within previous lines at 2400+ acres) With the forecast of gusty winds and low humidity in the afternoon, it is hoped that back burning operations in the morning will help contain the fire before conditions worsen. A close watch is kept on the weather with lookouts relaying hourly weather conditions to the Command Post. Shortly after 10:00 back burning operations begin on three fronts, the Gauntlet, Hi-De-Ho and at DP-2 on the west side of the fire. Brush units are assigned to patrol the restricted road to report on conditions. Aerial resources support recon and fire control. Several civilians on horseback are discovered in the fire area and are instructed to leave. A police officer is assigned to Carvins Cove Road to limit traffic to residents and fire fighters. With the high moisture content of the fuels, back burning operations are slow and sporadic during the morning and early afternoon. Around 16:00, the winds increase and the humidity drops into the low thirties. Attack 10 is reassigned to a new brush fire on Blacksburg Road. This fire is contained to 2 acres. A slop over occurs on the Hi-De-Ho line. Air operations are suspended due to high winds. Slop overs occur are reported along the Gauntlet line. Because of the increased fire activity, additional units are assigned to structural protection on Carvins Cove Road. Dozer lines and burnouts are completed around the homes and along sections of Carvins Cove Road. Saturday February 16th (Fire outside fire lines 3300+ acres) The winds have diminished, the humidity remains somewhat low and the fires that jumped the Gauntlet and Hi-De-Ho lines are spreading. The slop overs on The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 11 of 23 the Gauntlet are manageable. The Hi-De-Ho line jump is much larger and there is not another natural barrier nearby. The PIO is notified that the fire has jumped the lines and is not contained. A structural protection presence is maintained, largely to ease the fears of the residents living in the area. Additional fire lines and back burning must be completed along Carvins Cove Road. Aerial operations resume and help contain the slop overs along the Gauntlet line. Due to topography, it is decided to back burn all of the area to Carvins Cove Road and the Restricted Road on the north side of Brushy Mountain. The Restricted Road has had enough traffic and needs little attention to become an excellent fire break. Additional DOF resources arrive and efforts to construct dozer and hand lines are focused around the structures along Carvins Cove Road. When these lines are completed, back burning of these areas begins. Back burning also begins along the Restricted Road. This major back burning operation involves a very large area, but is necessary due to the topography. Additional resources are deployed for structural protection along Carvins Cove Road during the back burning process. Sunday February 17t" (Fire at 3500+ acres within fire lines) The cool, damp conditions and light winds keep the fire activity within the fire lines at manageable levels. The Gauntlet fire line is now the only hand line containing the fire. The topography along the Gauntlet prohibits the construction of a dozer line. This area is monitored closely. The primary objective of this period is to clear snags (a standing dead tree that may either fall or shower embers across the containment lines) along an approximately 3 mile segment of the Restricted Road that is now the containment line on the northeast side of the fire. Structural protection is maintained along Carvins Cove Road, even though the nearest fire is at least 200 yards from any of the containment lines in this area. DOF declares the fire 100% contained and 85% controlled. The fire lines, roads and structures are monitored throughout the night. Monday February 18t" (Fire contained within fire lines at 4000 acres) Even with the light rain, gusty west winds cause a slop over on the Gauntlet line that is quickly contained with aerial support. The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 12 of 23 Structural protection is maintained along Carvins Cove Road due to the presence of large amounts of smoke and fire from the homes in this area. The fire is contained and burning well within the established fire lines. The Gauntlet line remains an area of concern, but efforts along this line have improved the line's quality and most areas along the line are now cold and black. Tuesday February 19t" (Fire contained within the fire lines at 4000 acres) A Red Flag Warning is issued for the area and while the fire burning well within the containment lines intensifies, the areas along the lines remain cold. Monitoring efforts continue and the Drop Points are cleared of trash and other items. RCFRD demobilizes all of its resources and turns over monitoring and other activities to the Department of Forestry. At 16:42, RCFRD clears the call after more than 9 days of continuous operations. The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 13 of 23 How We Worked and What We Learned Command and Control -The EOC With the overwhelming number of calls for service on February 10, 2008, Division Chief Campbell made the decision to open the Emergency Operations Center (EOC) very early in the event. The EOC is defined as "The facility from which government directs and controls its emergency operations; where information about the status of the emergency situation is officially collected, assimilated and reported on; where coordination among response agencies takes place; and from which outside assistance is officially requested." Chief Campbell assumed the role of "Incident Commander" in the EOC at the Public Safety Center on Cove Road. This was the first activation the EOC since moving into the new building early in 2007. The operation of the EOC was divided into 12 hour operational periods with Division Chief Campbell in charge of the day shift and Division Chief Steve Simon in charge of the night shift. Each team would prepare an Incident Action Plan (IAP) for the next operational period and review it with the oncoming shift at the shift change briefing. Incident Commander The EOC Incident Commander was charged with the overall command of Emergency Services efforts in Roanoke County. ~ - - - - ------- Operations The EOC Operations Chief was charged with coordination of the various Fire and Rescue incidents. At one point we had 4 major incidents going on at one time, The Loch Haven Fire, The Leffler Fire, The Pine Needle Fire and the Timberview Fire. t- 7jZ3 r~ ~. ,~ n.~~y ~n~,u~~C:~,~~ ~ -cos ~~M~~~ Planning The EOC Planning Chief was charged with looking toward the next operational period and providing a plan and resources to implement the plan. The department spent $61,614.44 in overtime and $9,487 to mutual aid departments. The "outgoing" 24-hr shifts on Monday and Tuesday were held over on The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 14 of 23 mandatory overtime. This was the first time in the history of the department we held entire shifts over for an extended period of time. Liaison The EOC Liaison Chief was charged with coordinating with the other agencies and departments involved. The Liason met with incoming mutual aid departments and briefed them on the situation. The Liason was also the contact point for incoming calls to the EOC. Logistics The EOC Logistics Chief was charged with providing rehab supplies, meals, fuel, batteries and other supplies to support operations. Logistics spent $5,359.09 on meals and miscellaneous supplies. Finance/Administration The EOC Finance/Admin Chief was charged with tracking expenditures and documentation for the event. Finance tracked $85,116.33 of additional department spending for the event. Public Information The EOC Public Information Officer (PIO) was charged with preparing press releases and coordinating press conferences. In the early days of the incident, the PIO would release as many as 4 press releases per day. In total, 34 press releases were issued. There were several scheduled press conferences as well. The PIO also worked with the Information Technology Department to keep the Roanoke County Website updated with current information. Roanoke County Police Department (RCPD) A police officer was in the command post to provide immediate contact and control of the police officers in the field. Officers were utilized for traffic control on Angle Lane, Plantation Road, Loch Haven Dr., Timberview Rd. and Carvins Cove The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 15 of 23 Road. Most often, the officers were there to limit access to only residents of the affected areas. Community Development The Community Development Department provided mapping and GIS support for the incident. These maps played an important roll in maintaining good situational awareness for the incidents. Information Technolo IT iii gY ~ ) A Communications Officer was assigned to the EOC dispatcher's console. This provided the EOC with immediate access to "Dispatch" and enhanced communications greatly. IT also established phone, computer and printer connections in the EOC. IT provided a large plotter printer that allowed the EOC and Community Development to print the large aerial pictures and maps that were instrumental in providing the command staff with situational awareness. Command and Control -The ICP The Incident Command Post (ICP) was established after the Angel Lane Fire and Timberview Road Fire had merged. The ICP was established in the banquet room at Loch Haven Lake. This provided a warm, dry environment for the Incident Command Staff as well as bathroom facilities and parking. Its location, between Loch Haven Road and Timberview Road, with access to both roads, provided an ideal location. A computer and printer were placed in the ICP to facilitate documentation and the availability of spot weather forecasts. The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 16 of 23 Command and Control -Lessons Learned • While we had rotating shifts of key positions at the EOC level, we did not provide for the similar rotation of key command positions in the Incident Command Post as we should have. • At times, there was some operational confusion as to who was in command, the ICP or the EOC. The ICP should be in charge of the specific incident and the EOC charged with supporting the ICP and other incidents. • This type of event will overwhelm local resources and it takes several hours for Statewide Mutual Aide resources to arrive. We need to be more specific about the possible roles of the SMA resources. Some of the mutual aid crews did not bring wildland gear because our request was for structural engines. • We need more training and practice in the new EOC facility. • GIS and Mapping resources are invaluable! The ability to customize and print large maps enhanced situational awareness. Some small versions of the maps would have been helpful to crews in the field. • Department of Forestry resources are limited and DOF needs to have more of a presence in the EOC and/or ICP. • Additional portable radios and batteries are needed. Our current radio/battery cache was quickly overwhelmed. The County Radio Shop may have been able to provide additional radios and batteries. • Financial accountability should have been better. We need to better track the man-hours devoted to major incidents and maintain a running estimate of all associated costs. • Logistics developed a meal planning worksheet and established a list of vendors capable of providing the meals needed. • Citizens utilized the Roanoke County Website for information about the fire. The site played an important roll in communicating with the public. Work/Rest Guidelines The initial 24 hour period of any large scale emergency proved to be very stressful and tiring. Beginning the morning of February 11t", it was obvious that the crews were exhausted and needed to be replaced. Many had been up and working for 24 hours or more. With a large fire still uncontrolled and uncontained and many structures threatened, a large number of fire fighters were needed to combat the fire, maintain structural protection and provide for normal fire and rescue operations. "A" Shift had been working since 06:00 on Sunday and the entire shift was held over for an additional 12 hours of mandatory overtime. Since many of these crews had been on the fire line and working through the night, they were sent out The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 17 of 23 to the stations to handle the normal emergency calls and advised to rest as much as possible. Due to the call back of personnel on Sunday, many of the oncoming shifts were already working and also needed rest. Operational plans were developed with consideration of the lack of rested crews available to aggressively fight and contain the fire. The plan was to attempt to stop the fire's advance along Angel Lane at Plantation Road. All other efforts would be restricted to structural protection only. It was fortunate that the weather conditions were pushing the main body of the fire away from most nearby structures. The Planning Section Chief was charged with establishing a 12 hour on - 12 hour off rotation of personnel. In reality, this evolved into at least 14 hours on and 10 off due to the time it took to feed, brief and rotate personnel on and off of the fire lines. The mutual aid companies were provided with clean bedding and escorted to various RCFRD stations for rest. Work/Rest Guidelines -Lessons Learned • It is important but difficult to transition from the chaos of the initial events to a methodical, structured schedule. • If crews are to be rested in the stations, they must be provided with a good environment. • 12 on and 12 off is not realistic. There will always be overlap, extending the actual work time. • Personnel who are "Off' need to leave, and get rest. Structural Protection While we fought hard to protect structures, during the fire fight. Timberview Road is rural and this is where we had to abandon and evacuate several homes. The fire burned right up to the sides of wood sided houses in this area, but did not burn any of the homes. There were several incidents of the landscaping bushes next to the houses burning but the fires did not spread to the homes themselves. Many resources were devoted to structural protection. We often maintained a structural protection presence in an area long after the fire front moved on. While The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 18 of 23 we did have to abandon some houses a burned area looked black, many of these areas still had a large amount of unburned fuels and possible reigniting of these areas was a concern. Also, a Fire Department presence provided peace of mind to the residents of the area. Structural protection was maintained until it was certain that areas near structures were "black" AND "cold". ructural Protection -Lessons Learned More training is needed in structural protection and structural triage. Structural Protection is vehicle and personnel intensive. We should focus on Public Education to educate the homeowners of measures they can take to help us help them. Wild Land Fire Fighting We were not able to really focus on true Wild Land firefighting until Tuesday the 12t". It was at this time that resources became available to begin cutting fire lines and making a true effort to contain the fire. Rested RCFRD crews, DOF personnel and the National Guard all became available on Tuesday. Unfortunately, by this time, the fire had already grown to over 2400 acres. From Tuesday on, most of the activity took place during the day. There were no structures in immediate danger and there was no need to operate in the woods at night. Crews were worked during the day and rested at night. The smaller night crews focused on monitoring and structural protection duties. The weather was both a help and a hindrance. Light rains limited fire spread, but prevented back burning operations to reinforce fire lines. Windy days after rainy days quickly dried out the fuels and threatened fire lines before they could be back burned to provide better containment. These continually changing conditions led to the ~~ ~--~~'~"'~_ - . ,::, decision to allow the fire to burn - ~ ~ ~k ,,~ _.. ~ - ~~ such a large area. Carvins Cove Road and the Restricted Road finally provided the hard lines needed to contain the fire. By using these roads, efforts could then be focused on containing fire along the weaker Gauntlet Line. This proved to be the winning strategy, but allowed the fire to consume almost 4000 acres. Wild Fire Fighting -Lessons Learned • DOF resources are becoming more and more limited. We must make The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 19 of 23 every effort to maximize our working relationship with them. • Our young department is inexperienced in wildfires and structural protections. Additional training is needed. • Safety equipment is limited. We were unable to provide fire shelters to all personnel on the fire line. • Station Boots and Structural Fire Fighting Boots are not the best choice for wild fires. • Our young department needs better training and equipment such as boots, packs and fire shelters, to handle fires within the wild land/urban interface. • We need to work with assisting agencies to form a better unified command. • We need to be more proactive both in prevention and response to fires in the wildland-urban interface. • While this was a major event for our department, the impact on the community as a whole was minimal. If the community was more adversely affected, logistics and planning would have been more difficult. Conclusion The outcome of this event was excellent, with no structures lost and only a few very minor injuries. We are very proud of how our people responded and worked under difficult circumstances. We are also very thankful for the assistance provided by the mutual aid departments, other County Departments, area businesses and the citizens themselves. We all worked together to bring this event to a close with minimal long term impact. We have learned quite a lot from this incident and are better for the experience. We hope to quickly implement the various programs and training mentioned in the lessons learned. The Winds of February 10, 2008 and the Green Ridge Forest Fire: What we did, what we learned 20 of 23 ~~. ACTION NO. ITEM NO. G ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2008 AGENDA ITEM: Requests for p~.iblic hearings and first readings for rezoning ordinances; consent agenda SUBMITTED BY: Philip Thompson Deputy Director of Plarir~ing APPROVED BY: John Charribliss J~ County Administrator ~'"~ COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for August 26, 2008. The titles of these ordinances are as follows: The petition of George Kemp to obtain a special use permit in a C-2, General Commercial District, to operate adrive-in and fast food restaurant on 1.56 acres located at 3100-B Peters Creek Road, Catawba Magisterial District 2. The petition of Bill Hinton to obtain a special use permit in a C-2, General Commercial District, to operate a car wash on 1.11 acres located at 4035 Challenger Avenue, Vinton Magisterial District IVlaps are attached. More detailed information is available in the Clerk's Office. Page 1 of 2 STAFF RECOMMENDAI"ION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for August 26, 2008. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 11=2, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2 of 2 Gi County of Roanoke Communi'.ty Deti Planning & Zo 5204 Bernard Driv ~"~%h P O Box 29800 Roanoke, VA 24018-07 (540) 772-2068 FAX (546) 77b-71 _~g~r~a~ y t ~ 4'. .c n i ~ f1LZ APPLYt;,ANTS `' '` ~F Check type of application filed (check all that apply) ^ Rezoning ~ 5pecial Use ^ Variance ^ Waiver ^ Administrative Appeal ^ Comp Plan ps.z-zzsz) Review Applicants name/address w/zip Ahone: (3~'4) Ste" Oc~J3 ~'CO~;C (<tr N~ ~ work: C,~~oJ 3 ~ - .". ,3~ ~~ S70c~ Q~ f1,~ RJf Cell #: Rlc[ tJ;Q b14'4f9 Fax No Owner's name/address w/zip Phone #: C~~o ~ 3F~' GrT~`1' Si.,SF~t/ GJ~TGRs Work: ~3 { PETGRJ C.'+r~' ~ ~ ~#doE. Fax No, d{: Rl~ uA aqo{~' Property Location ~ Qp ~ fJZ(~ 3r~p Q ~[f E(Z MagisteriatDistrict: ~"~~~ ~~ , . ~Ot4~JOkc:. , U~ ~ ~ Community Planning area: Tax MapNo.: .~ r (Kj _ Existing Zoning: ~:- ~, Size of parcel(s): Acres: ~ . S6 Existing Land Use: ('~` f '~c, i r 1{EZ,ONING, SPECIAL USE PERMIT', if'AIVER AND COMP l'i:AN(is z 213z) RE'YIEW APPLICANT'S (W5/,W/CP) ,,. .~~. .n, „+,.~e t n ,ii. ' .. , ' ' Proposed Zoning: G Z,rj e Proposed Land Use: S JGGrK ~ ~.S ~. ~~~ r ~ ~ s f ~ver l~ s7`~wi'a~..~ ~/ (~ ~i v~- Doe the parcel meet the minimum lot area, width, and frontage requirements of the requested district? No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for' the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIRST if rezoning request, are conditions being proffered with this request? Yes No VARL4NCE, Fig,4IVL'RANDADMINI3TRATIYEAPPEAL..-tPPLICAIVTiS(Y/WIAAJ _~ ~ ', .. ~ i .~,..., ...J ,...n~_u. ~ ... .... ,.~ .... _.:.., ..... ,.. .. ... rc .i VariancelWaiver of 5ection(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s); of the Roanoke County Zoning Ordinance Appeal of lnterpretatian of Zoning Map to Is the application complete? Please check if enclosed.. APPLICATION WILL NOT BE ACCEPTED 7F ANY OP TI3ESE ITEMS ARE MISSING OR INCOMPLETE. tvs/W/ VIAA It/S/4V/CI' VlAA RlSnV! t' V/AA Consultation ~ 8 I/2" x 11" concept plan Application fee Application Metes and bounds description ,t~ .. Proffers, if applicable Iustification N Water and sewer application Adjoining property owners ! hereby certify that 1 am either the ownerof the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. O~mer's Signature 2 ... . f ~: '. .~..' , JUSTIFICATION FOR REZONING, $P~CIAL USP PERMIT WAN)CR OR COMP PI;AN (15 2 2232) R1;VIFW ., r ,,', ~ ` RFQUrS'I'S ~ ~ ~ ?, Applicant GG~o~ZrG kCw~Q ~ r 1~ ~ 11 I~L~•~ yr ~9-Ji•- P The Planning Commission will study rezoning, special use permit waiver or community plan {15.2-2232) review requests to determine the need and justification for• the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible,. Use additional space if necessary. Please explain how die request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. 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N ~, !5-g 2vx~v= ~~~`~ ~C-5`t~!!~G s~~icE ~.~-~ ~+. ~/ - X49 ,s_~~-v = -sy- ~Q~y~ NO CAS-rr,I ~.~ ~.~ lJL-1i 3~.a~ 6 P~.~ ~'zs ~La:'~ ~~ 2c~c=, vr~ as o~9 ~a~t1J L(i~ To a~ L. nom, DY11vu2~1 - 5~ ~..~«., .T Community Development Planning & Zoning Division POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY 'fhe following is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. Tf your request involves one of the items on the ensuing list, we recorrlmend that you meet with a County planner, the County Transportation Engineering Manager, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your applicafiion process. (Note this /ist is not inclusive and the County staff and !/DOT reserve the right to request a traffic study at any time, as deemed necessary.) High Traffic-Generating Land Uses: • Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units • Restaurant (with or without drive-through windows) • Gas station/Convenience store/Car wash • Retail shop/Shopping center • Offices (including: financial institutions, general, medical, etc.) • Regional public facilities • Educational/Recreational facilities • Religious assemblies • Hotel/Motel • Golf course • Hospital/Nursing home/Clinic • Industrial site/Factory • Day care center • Bank • Non-specific use requests Road Network Situations: • Development adjacenk to/with access onto/within 500-ft of Intersection of a roadway classified as an arterial road (e,g., Rte li, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) • For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly • When required to evaluate access Issues • Development with ingress/egress an roads planned or scheduled for expansion, widening, Improvements, etc. (i.e. on Lang Range Transportation Plan, Six-Yr Road Plan, etc.) • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/planned traffic signal{s} • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty {750) trips in an average day CONCEPT PLAN;CIII;CKLIST ~ ~ ~ ~~,. A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising fiom the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development ofthe property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations- The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with ali rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level ofdetail may vary, depending on the nahrre of the request. The County Planning Division staff may exempt some of'the items or suggest the addition of extra items, but the following are considered minimum: AL.L~ APPLICANTS _ a. Applicant name and name of development b. Date, scale and north arrow ____ c. L.ot size in acres or• square feet and dimensions d. L.ocalion, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. _ f: The zoning and land use of al] adjacent properties g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights _ i. Location, widths and names of al E existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Addilronal irrformarlon regrtir ed. for IiIZONING acrd SPECIAL USE PL•IZ1Vf1T APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections _ o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and haw they are addressed - q. If project is to be phased, please show phase schedule I certify th all items quired in the checklist above are complete ~~~lD~ Signature of applica Date G Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special tTse Permit petition if new or additional information is presented at the public hearing. if it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside ieferral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shalt allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to t11e Planning Commission, The Planning Commission shall consult with planning staff to determine if a continuance may be warranted, POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special iJse Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situatior7s that would necessitate fiertlier study is provided as pay°t of this application package}. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: April 19, 2005 Cc~'~91~ ~= ~~' ~Yh ~ Name of Petition ' Petit' net's Signature ~/~l~a F a -. k ..~.:l~; :w . z 83 Date ~~ Site ~- ~ ~. ,\ .\ City of Roanoke Land Use - Conservation Rural Preserve \ -Rural Village Vllage Center Development Neighborhood Conservation Transition ~?~ Core - Principal Industrial N Applicants Name: George Kemp Roanoke County Existing Zoning: C2 Department of Proposed Zoning: C2S Tax Map Number: 037.14-01-49.00-0000 Community Development Magisterial District: Catawba Area: 1.56 Acres 4 June, 2008 Scale: 1" = 200' Site ~~~ Zoning ~' i / ;' - AG3 ~' - EP AG1 AR _ AV C1 - C2 C2CVOD 11 - 12 ~ PcD City of Roanoke ~ PRD - PTD R1 ~ ,` R2 R3 R4 RB GB CB M1 - M2 N Applicants Name: George Kemp Roanoke County Existing Zoning: C2 Department of Proposed Zoning: C2S Tax Map Number: 037.14-01-49.00-0000 Community Development Magisterial District: Catawba Area: 1.56 Acres 4 June, 2008 Scale: 1" = 200' G-z County of Roarlotce Comnutnlty Develop 6 Planning & Zoning ~~`~ +~ Opp p 504 Bernard Drive pE~ P O Box ?9800 Roanoke, VA ?4018-0798 {540) 772-2068 FAX (540) 776-7155 PZ-o~o~7sq sj7srl~ r cc ~ Itccciaul hy: -f-Ct,tJ r ~~: ~ reiozrr dale: 00 ~ 2c~. g!5 ~ S' rds issued: I30S ~ aic: Q 8 Z~ (off CascNundmr j~'- p /~(~g A1.1. APPLICANTS Check type of application filed (check all that apply) ^ Rezoning CXSpecial Usc Q Variance ^ Waiver ^ Administrative Appeal 0 Comp Pfan (t5.2-2232) Rcvicw Applicants name/address es/zip Phone: 5 4 0- 5 2 0- 6 4 0 5 P4r. Bill Hinton C-or.J~"2.raC-r t~vl2c.l-sr3St='2 Work: 1 60 Sunny Cove Drive Cell fl: Mon VA 24 1 21 fax No Owner's name/address w/zip Phone #: 5 4 0- 5 6 3- 3 5 0 0 Kroger Limited Partnership Z Work: 3631 Peters Creek Road Fax No #: ri4D_5~~_3_~_$~__ Property Location ~~~~~~~~ c Magisterial District: Vinton hallenger Ave. Community Planning area: Vinton Tax Map No 50.0 1 -0 1 -05.1 1 Existing Zoning: C-2 5izeofparcel(s):Acres: 1.11 aC. Existing Land Use: Commercial - Vacant REZONING, SPECIAI. USE PERMIT, lYA/I~ER AND COMP PLAN fts-2•?l3z) REVIEII' APPLICANTS (R/S/W/CP) Proposed Zoning: C-2 w/a special use permit Proposed Land Use: Car Wash Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes X No i.a II' NO, A VARIANCE IS REQUIRED P'IRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes 'X No IR NO, A VARIANCE 1S REQUIRED r1RST if rezoning request, are conditions being profTered with this request? Yes ::.i Na X VARIANCL•', IYAI VCR ~1 ND r1 DAfIN1STRATI VE APPCAL APPLICANTS (I//N'/~1.r1) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrators decision to Appeal of interpretation of Section(s): oFihe Roanoke County Zoning Ordinance Appeal of~lnterpretation of Zoning Map to ~. is the application complete? Please check if enclosed APPLICATION WILL NOT BE ACCEPTED Ir ANY OFTHESE ITEMS ARE MISSING OR INCOMPLETE lzrsnv/cr vinn rvsnvrcr vrnn fvsnvrcr vinn X ~ Consultation X 1/ 8 1/2" x l l"concept plan Application fee / Application Metes and bounds description Pro#Ters, if applicable / Justification Water an sewer appl- lion X / Adjoining property owners I hereby certify that t am either the owner of the pro riy or th o~ ne s g t contr, purchaser and am acting with the knowledge and consent o(the owner. ~ Owner's Signature ~Co>,,rtzr~ct- j~uec+1F15~1?~ JUSTIFICA7"lON rOR REZONING, SPECIAL USG PERIv11T WAIVER OR COMP PLAN (15 !-zz32t REVIEW REQUESTS Applicant Mr. Bill. Hinton The Planning Commission wil! study rezoning, special use permit waiver or commwtity plan (1~.2-Z23Z) review requests to determine the need and justification for the change in teens of public health, safety, and general welfare Please answer the following questions as thoroughly as possible Use additional space if necessary Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance See Attached Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan See Attached Please describe the impact(s) of the request on the property itself, Che adjoining properties, and the sur7ounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. See Attached Justification for_Special Use Permit: 1. This special use request is being made for the construction of an automatic single bay car' wash facility to be located on outparcel 2 of the ICrager Square development project cun-ently under construction. This project will further the Roanoke County Zoning Or°dinance by maintaining the commercial nature of parcels along Route 4G0 while emphasizing the architectural character of t11e building and quality site design characteristics. 2. This project is located within an area containing transitional and core areas of the Bonsaclc Area Guidelines in the future land use map. The core designation permits a variety of commercial businesses such as a car wash facility. The proposed development emphasizes architectural character of the building, extensive gr-eenspace and landscaping, and high quality signage for the commercial parcel. 3. This special use permit will have no greater impact than any other° adjoining commercial properties in this area. Existing utilities are located on the pad ready site with existing entrances in place to serve the outparcel.. The parcel will be served internally from the shopping center. The proposed development was incorporated into the traffic impact study which was submitted and approved by VL)OT for the ICrager Square shopping center. Balzer & Associates Inc. CONCEPT PLAN CHGCfCLIST A concept plan of the proposed project must be submitted with the application The concept plan shall graphically depict the land use change, development or variance that is to be considered Further, the plan shall address any potential land use or design issues arising from the request In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan Unless limiting conditions arc proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations A concept plan is required with all rezoning, special use permit, waiver, community plan (15 2-Z?32) review and variance applications The plan should be prepared by a professional site planner The Eevel of detail may vary, depending on the nature of the request The County Planning Division staff may exempt Borne of the items or suggest the addition of extra items, but the foliotving are considered minimum; ALL APPLICANTS •~ a. Applicant name and name of development _X__ b Date, scale and north arrow ~ c Lot size in acres or square feet and dimensions X d. Location, names of owners and Roanoke County tax map numbers of adjoining properties X e Physical features such as ground cover, natural watercourses, floodplain, etc. X f The zoning and land use of all adjacent properties X g All property lines and easements X h. Al] buildings, existing and proposed, and dimensions, floor area and heights X i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development X j Dimensions and locations of all driveways, parking spaces and loading spaces r1 drlitiorrn! inforurntioar regrrir ed for RL;ZONING rrnr! SPECLlL USE PE2rL11T rt PPL/Cr1 NTS X k Existing utilities (water, sewer, storm drains} and connections at the site _~ I. Any driveways, entrances/exits, curb openings and crossovers X m Topography map in a suitable scale and contour intervals X n Approximate street grades and site distances at intersections X o Locations of all adjacent fire hydrants X p Any proffered conditions at the site and how they are addressed X q If project is to be phased, please show phase schedule I ce that all 'terns requir d~'n the checklist above are complete ~: ~ ~ L, a ~ Signatureofa lican D to 6 Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke Cotuity Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver', Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written cotmmetits and suggestions on the new or additional information prior to the scheduled public hearing then the Plam~ing Conmzissian may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with plarming staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests Curtner traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses arrd srtuatiorts that twould necessitate farther struly is provided as pcn°t of tJri.r application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or h~afFc impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission.. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: April 19, 2005 4 stonti t ~ ~ ti ~ ?, z ~ z' '~ a` 7838 81~~~ :.tlD i.:.5OG:IF.TCS IIJC ®~ ~~~ r<rr~~crn•IC Tol.lo~novl Adi'~-cent Property Owners Of Subiect Parcel: Tax Map #: 050.01-01-05.11 Kroger Limited Partnership I Property Address: 0 Challenger Avenue 050.01-01-05.1.2 Zoning: C2 ]Croger Limited Partnership 1 Property Address:.3970 Challenger Avenue 050..01-01-05..08 Zoning: C2 with conditions ICroge~° Limited Partnership I Property Address: 0 Challenger Avenue 050.01-01-05.10 Zoning: C2 Balzer & Associates Inc. AND ASSOCIATES INC F'•EFLECTIhIG TOI.AOP.ROW Legal Description of Out Parcel 2 Beginning at a Point on the southeasterly Right-of--Way line of Challenger Avenue (U,S. Route 460) at the northeasterly comer of Out Parcel 3 as shown on "Plat of Survey Showing Subdivision of 22.,86 Ac.. -Property of Kroger Limited Partnership I" (Instrument #2007-16968); thence continuing along the southeasterly Right-of-Way line of Challenger Avenue N33°04'25"E, 212.28 feet to a point on the northwesterly line of the "Remaining Property of Kroger Limited Partnership 1" shown on said "Plat of Survey"; thence leaving the Right-of--Way line of Challenger Avenue and continuing along the line of said "Remaining Property" the following: S49°59'24"E, 20442 feet to a point; thence along a curve to the right being 61.26 feet in length, with a radius of 39.00 feet and a chord bearing of N04°59'24"W, 55.15 feet to a point; thence S40°00'36"VI/, 171.71 feet to a point at the southeasterly corner of said Out Parcel 3; thence leaving the line of the "Remaining Property" and continuing along the line of said Out Parcel 3 S49°59'24"E, 217.79 feet to the Point of Beginning, containing 1,11 acres and being OUT PARCEL 2 as shown on "Plat of Survey Showing Subdivision of 22.86 Ac. - Property of Kroger Limited Partnership I" recorded in the clerk's office of the circuit court of Roanoke County, Virginia in Instrument #2007-16968. PLANNERS • ARCHITECTS • ENGINEERS SURVEYORS ROANOKE • RfCNMOND • NEW RIVER VALLEY SHENANDOAH VALLEY 1208 Corporate Circle • Roanoke. Virginia 24018 • (540) 772-9580 • FAX (540J 772-8050 www balzer.cc ~~ '.~ •' viNiodin'A.wnoo~onivoe Q o ,€ m ~ ~ ~~ .a • • ~>~~ ~~#p~ ? X33 i~~; ~ ~§a Nb"Id 1N3WdDl3/~a ~ ~ o ~ ~ n o X a 2 ~ e ~~ ~` 8 ~i~ ~ !~ ~ ~; ~ 3ddnt~s a3~oa~ ld HsdM ad o ~ W < ~ ~ = w = o ^ .~m a~.. c~E? Yld~? i ~? g1~~? $¢ _.. mew O~UUU lag<.. PRIVATE ENTRANCE DRIVE TO KROGER SQUARE ow~~ _ _ o3 umr°.i I 0 z ~ m _...-._"....... _. ~ I ~w ~ r . ~~ w I I ~~ ~s I ®- ®-' ' i i I ~ I I o- --- ~- I Z ~. I' I w -~ ~ I ~a z I is i w I \ ~ \ ^ I I Q ^ 9 SPACES I > I o W (FOR VACUU615) I W I IIaO ~ ~ I ~ I ~ I - /I I a ?11 I ~ ...,........ Z I I`I B ~ 10 SPACES ^ J I 1~1 ~ ~ ^ - (FOR VACVUMS) ~ I ~ " Q f -- ~ Waw ~ ~ ">:I o I - /_/1 ? a 3 o~~zQ~ „I L/ I i~ ~~ p¢ww-~ ONE-WAY ~ ~I ~ I I o~ai^o .. I - ~ II III ~ x a U (F/ ACAl1lIM5) / (f' I I ~ ~^I a11J11/ I ~ . 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O ~O ~i 9 y W ~ M m ~ '~ ~ '~i ~n "f ~ ~ m z g h y ' g m A W ' N ~ F ~' ~ ~ . m e - w i : m ~ g U a~ ~ id Ti n ~ o la a rdi ~ ~ ~ n {. n ~ ~ ~ e 'Y a, ~ ~ ~ ~ {{{ ~~~~~ ~ V O { yy V yv~ U ••~p U~U {. V m ~ ~ V ^ ~ I ..o.. ~ ~ g, ~ ~ t ~ ~ ~ a' ~ ` ~ !y "y ~, .8~ "X3 ' SNOIltlA3l3 cy S C $ ~ ~d sviti av~ ,~ r ~ __ /\ ~`~.. ._ f -- `' ~\ °i ~. i Z O W _ le ~~ LL Y I 1 _~ I~-. _ Ili I~ .T~~r~~~ ~ ~~~ '1 1 ut~E,~ Z O F w J W W ~_ ~` F =e ~' ~~~ ~" i\ y ~ Z ~ V 1 Z i ~~.._ _ . ~~ ~ ~ W~ ( ~~ Ir![r l! ~Y Z O Q 1 W J W W O ~~ W3 J8 •Y N Applicants Name: Roanoke County Existing Zoning: Department of Proposed Zoning: Tax Map Number: Community Development Magisferia! District. BrU Hinton C2 C2S 050.01-01-05.11 Vinton Area: 1.11 Acres 9 June, 2008 Scale: 1" = 200' Zoning ZONING - AG3 \ - EP ® AG1 AR - AV C1 C2 / ® C2CVOD 11 ~y 12 PCD i PRD _ PTD R1 R2 R3 R4 R8 GB C8 M1 _ M2 Roanoke County Department of Community Development N Applicants Name: Bill Hinton Existing Zoning: C2 Proposed Zoning: C2S Tax Map Number. 050.01-01-05.11 Magisterial District: Vinton Area: 9.11 Acres 9 June, 2008 Scale: 1" = 200' ACl"ION NO. I"fEM NO. ~ -' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2008 AGENDA ITEM: First reading of an ordinance approving a residential lease at the Roanoke County Center for Research and Technology (Catawba Magisterial District) SUBMITTED BY: APPROVED BY: Anne Marie Green Director of General Services John M. Chambliss County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Board of Supervisors acquired four dwellings as part of the transaction for the property for the Center for Research and Technology. Three of the houses have been demolished, but the fourth house, a log cabin, has been rented out until recently. The cabin is located on Glenvar Heights Boulevard, at the far southeast corner of the property, and the area behind it provides access to the CRT site in case of emergency. In the past, when the cabin has been unoccupied, there was evidence of poaching activity on the CRT site, as well as a break-in at the building. Staff believes that it is important to keep the cabin occupied, which will increase security at the back entrance of the property. "fhe current tenants of the property wish to enter into another lease with options for extensions, ratherthan have theirtenancy become month-to-month underthe provisions in the current lease. The lease allows for one year extensions for a five year period if both parties are in agreement. FISCAL IMPACT: Based on the current market, the rent on the cabin will remain $700 per month for the next year. After that time, the County will reserve the right to increase the rent using the CPI as the method of calculation for the increase. This money will replenish the maintenance account for the facility, and provide for capital needs. At this time, it is anticipated that a new well will need to be drilled within the near future. STAFF RECOMMENDA"PION: Staff recommends that the Board approve this first reading of the ordinance and place this item for second reading at the August 12, 2008 meeting of the Board of Supervisors. The current tenants have been responsible and taken good care of the property, and it would be in the County's best interest to retain them. The wording of the lease will allow for one year extensions for a five year period, subject to approval by both sides. This will protect the interests of the tenants and the County, while still allowing flexibility at the one year anniversary dates. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2008 ORDINANCE APPROVING THE RESIDENT"IAL LEASE OF "fHE LOG CABIN LYING GENERALLY IN THE SOUTHEAST CORNER OF THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY PROPERTY (TAX MAP NO. 54.00-1-2) IN THE CATAWBA MAGISTERIAL DISTRICT OWNED BY "fHE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, by Ordinance 082807-8 the Board of Supervisors approved the residential lease of the log cabin located in the Roanoke County Center for Research and Technology (Tax Map No. 54.00-1-2) to Giles Phillip Cochran and Terrie L. Cochran. WHEREAS, the Board of Supervisors of Roanoke Co~.inty is the owner of a tract of land containing 457.60 acres, being located in the Catawba Magisterial District and designated on the Roanoke County Land Records as Tax Map No.54.00-1-2, which is being developed for econorriic development purposes as the Roanoke County Center for Research and Technology; and WHEREAS, by Ordinance 031098-7, the Board of Supervisors authorized the continued rental of the three residences on the property until such time as construction would begin and require termination; and WHEREAS, it would serve the public interest for the County to have the log cabin occupied and maintained until such time as all or portions thereof may be needed for economic development purposes; and WHEREAS, on December 2, 1997, the Board authorized the creation of a self balancing account entitled Glenn Mary Capital Account for acceptance of rent payments and expenditure of the funds on maintenance of the property; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on July 22, 2008; and the second reading was held on August 12, 2008. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or his designee is hereby authorized to execute a lease agreement with Giles Phillip Cochran and Terrie L. Cochran for the log cabin residence having the address of 4958 Glenvar Heights Boulevard, from September 28, 2008 and shall continue for one year until to September 27, 2009, thereafter this lease is subject to four additional one year extensions beginning September 28, 2009 and ending September 27, 2013, if requested by the tenants and agreed to by the County, for a monthly rental of $700.00 to be paid into the Glenn Mary Capital Account. The rent is subject to an annual increase based upon the CPI beginning September 28, 2009. 2. That the County Administrator or his designee is authorized to execute said lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. 2 ACTION NO. ITEM NO. ~T ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN"fER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: July 22, 2008 Appointments to Committees, Commissions, and Boards Wanda G. Riley, CPS Clerk to the Board John M. Chambliss, Jr. ~- County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (Appointed by District) The following one-year terms will expire on August 31, 2008. Brian Hooker, and Mike Jeffrey are completing their first terms and Steve Campbell is completing his second term. a) Brian Hooker, Catawba District b) Mike Jeffrey, Cave Spring District c) Steve Campbell, Hollins District 2. Length of Service Awards Program (LOSAP) for Fire & Rescue Leon Martin, volunteer member-at-large, submitted his resignation on June 19, 2008, and Craig Sheets, representing the volunteer rescue squads, submitted I'iis resignation effective July 1, 2008. Their four-year terms will expire January 1, 2010. Members of ~tf its Board are recommended for appointment by the Volunteer Fire and Rescue Chiefs Board and then confirmed by the Board of Supervisors. It is anticipated that recommendations for appointment will be submitted to the Board of Supervisors by the end of August. 3. Social Services Advisory Board (appointed by district) The four-year term of Douglas C. Forbes, Vinton Magisterial District, will expire on July 31, 2008. Mr. Forbes is not eligible for reappointment as he has served two consecutive terms. "fhe representative from the Catawba Magisterial District has resigned. This four- yearterm will expire on July 31, 2009. 4. Western Virginia Water Authority The four-year term of Richard E. Huff, II, member at large, expired on June 30, 2008. At-large members are selected by the majority vote of the other six merribers of the Board and confirmed by Roanoke City Council and the Roanoke County Board of Supervisors. 2 ~~~- f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRA"PION CENTER ON TUESDAY, JULY 22, 2008 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON "fHE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for July 22, 2008 designated as Item K -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of minutes -April 22, 2008; May 27, 2008; June 24, 2008; and July 8, 2008 2. Request to accept and appropriate grant funds in the amount of $47,716 from the Department of Criminal Justice Services fora juvenile justice and delinquency prevention program 3. Request to accept and appropriate $25,723.36 from State Board of Elections as partial reimbursement for the February 12, 2008, Democrat and Republican Presidential Primaries 4. Request to accept and appropriate Federal Grant 09-A5846CR07 in the amount of $49,900 approved under the Criminal Justice Record System Improvement Program from the Department of Criminal Justice Services 5. Request to adopt a resolution updating the County's Rural Addition Priority List by removing Cowman Road (Vinton Magisterial District), Luckado Street (Cave Spring Magisterial District) and Raintree Road (Cave Spring IVlagisterial District) from the Rural Addition List and adding Ivyland Road (Vinton Magisterial District) and HufFinan Lane (Vinton Magisterial District) 6. Request to approve a transient non-community well for the Ballyhack Development (Vinton Magisterial District) 7. Resolution of appreciation to Garry M. Bostic, Parks, Recreation and Tourism Department, upon his retirement after fourteen years of service That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 ACTION NO. ITEM NO. K - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2008 AGENDA ITEM: Request to accept and appropriate grant funds in 'the amount of $47,716 from the Department of Criminal Justice Services for a juvenile justice and delinquency prevention program SUBMITTED BY: APPROVED BY: Daniel R. O'Donnell Assistant County Administrator John Chambliss County Administrator ~' ,~ COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County has received notification of a grant award from the Department of Criminal Justice Services (DCJS) in the amount of $47,716 to continue a Functional Family Therapy program for Roanoke County families in need. This is the final year of DCJS grant funding for this program. The goal of this program is to provide intensive in-home therapy services for juveniles who otherwise would be faced with out-of home placements at a far greater cost. This is an evidence-based program that has proven successful in other localities. Blue Ridge Behavioral Healthcare will be providing the counseling services and the County will serve as fiscal agent. There is a 50% local match for this fiscal year; however, all of the local match will be paid from fees for service billed by Blue Ridge Behavioral Healthcare. No County Funds will be needed for the match. "this program will be coordinated with the Community Policy and Management Team (CPMT) process. FISCAL IMPACT: As the match will be provided by Blue Ridge Behavioral Healthcare there is no direct fiscal impact for the County. However, because the intent of the program is to decrease the costs of out of home placements, there could be an indirect positive fiscal impact for the County as local CPMT costs may be avoided. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the grant award from DCJS and appropriate the funds. ACTION NO. ITEM NO. K- 3 AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2008 AGENDA ITEM: Request to accept and appropriate $25,723.36 from State Board of Elections as partial reimbursement for the February 12, 2008, Democrat and Republican Presidential Primaries SUBMITTED BY: Judy Stokes General Registrar APPROVED BY: John Chambliss ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~f i- /~ E'- cx~ ra7ili dT.,~ /TQ~~ ~~v~ ~ •~~~ r_ ~uh ~'~ SUMMARY OF INFORMATION: Presidential Primaries were held on February 12, 2008, before the state budget had been adopted by the General Assembly. The final enrolled budget appropriated funds to State Board of Elections to reimburse localities at the rate of 78% of reported costs. FISCAL IMPACT Staff recommends accepting and appropriating the State Board of Elections funds to the General Registrar's budget as reimbursement for costs expended in the Presidential Primaries as follows: Part-time $19,042.67 Overtime 3,438.37 Advertising for required notice 818.68 Postage 285.97 Lease/Rent of voting places 150.00 Office supplies 1,987.67 $25,723.36 STAFF RECOMMENDA"PION: Staff recommends accepting and appropriating the State Board of Elections funds to the General Registrar's budget as reimbursement for costs expended in the Presidential Primaries. ACTION NO. ITEM NO. /~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2008 AGENDA ITEM: Request to accept and appropriate Federal Grant 09- A5846CR07 in the amount of $49,900 as approved under the Criminal Justice Record System Improvement Program from the Department of Criminal Justice Services SUBMITTED BY: Gerald S. Holt Sheriff APPROVED BY: John M. Chambliss, Jr. ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Sheriff's Office has received approval for a grant which provides continued funds from the Department of Criminal Justice Services for a Criminal Justice Record System Improvement program. This program will provide funds to purchase additional equipment that will fi.irther upgrade the security camera system that provides audio/video recording. This grant was approved by letter on July 3, 2008. "friis grant award is for a twelve month period from January 1, 2008 through June 30, 2009. FISCAL IMPACT: Matching funds are available in the Sheriff's Office budget. The grant is in the amount of $37,425 in federal funds and $12,475 local cash match for a total of $49,900 and requires no additional funding from the Board of Supervisors. STAFF RECOMMENDATION: Staff recommends ~Ihe acceptance and appropriation of the awarded funds. ACTION NO. ITEM NO. I-~ - AT A REGULAR NIEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2008 AGENDA ITEM: Request to adopt a resolution updating the County's Rural Addition Priority List by removing Cowman Road (Vinton Magisterial District), Luckado Street (Cave Spring Magisterial District) and Raintree Road (Cave Spring Magisterial District) from the Rural Addition List and adding Ivyland Road (Vinton Magisterial District) and Huffman Lane (Vinton Magisterial District). SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: John M. Chambliss County Administrator v,~ `..- COUNTY ADMINISTRATOR'S COMMENTS: ~~ (N iY! ill P n r~1 / /`J~7sr c9 il.-~ SUMMARY OF INFORMATION: At its July 8th meeting, the Board of Supervisors was updated by staff on the status of several Rural Addition and Revenue Sharing Projects. Staff recommended that Cowman Road, Luckado Street and Raintree Road be removed from the Rural Addition List due to a lack of citizen participation, geometrics and relocation of existing utilities. Staff recommends the addition of Ivyland Road and Huffman Lane to the Rural Addition Priority List. The Board of Supervisors requested that staff provide an updated Rural Addition Priority List for the Board of Si~ipervisors to approve. (See attached updated priority list.) FISCAL IMPACT: None. ALTERNATIVES: Adopt the attached resolution updating the County's Rural Addition Priority List by removing Cowman Road, Luckado Street, and Raintree Road, and adding Ivyland Road and HufFinan Lane. 2. Take no action at this time. STAFF RECOMMENDATION: Staff recommends Alternative 1. RURAL ADDITION PRIORITY LIST FAMILIES PROBLEMS *ESTIMATED YR ADDED ROAD DISTANCE SERVED SEEN COST TO LIST (1) Chestnut Mtn. Cr. 500' 6 Right-of-way easements required. $62,321 1990 (2) Williams 300' 6 Right-of-way easements required. $46,228 1991 Drive (3) SouDthRview 800' 5 Right-of-way easements required. $53,627 1991 (4) Kathryn Dr. 790' 4 ROW required, stream crossing and $148,621 1992 difficult horizontal alignment. Hemlock Right-of-way and drainage easements (5) Ave 1500' 6 required. Significant private property $339,585 1990 . damage. (6) Harmony 800' 8 Right-of-way and drainage easement $140,348 1993 Ln. required. (7) Alcoa Rd. 1109' g APCO lines, ROW required, $229 788 1993 Stormwater Management. (8) Willow 3600' 4 ROW required, possible speculative $485 045 1994 Valley interest, Stormwater Management. , (9) Falling 800' 3 Adjacent to Wolf Creek, ROW required, $127,615 1995 Creek Speculative Interest. (10) Rusty Rd. 300' 7 ROW required, steep terrain, sight $153,385 1995 distance problems. Crescent (11) Ln. 1000' 11 ROW required, Speculative Interest, $153,385 1995 Woodland utility relocation. Ln. (12) RivR~ iew 1200' 5 ROW required, Speculative Interest. $178,715 1995 (13) TowLnrsend 400' 5 Sight distance problems. $76,707 1998 (14) Deerfield 1000' 6 Private Property Damage, Drainage $86,083 1999 Road Concerns. (15) DowR~ollow 3000' 3 Widen, possible drainage concerns. $229,788 2000 Grey Fox (16) Ln./Uphill 2000' 11 Possible drainage/grade problems. $147,019 2000 Dr. (17) France Drive 800' 4 Speculative Interest, drainage issues $127,339 2003 (18) Huffman Lane 75' 4 Right-of-way easements required. - 2008 (19) Ivyland Road 750' 12 Right-of-way easements required. - 2008 "The estimated cost is for construction of the road only. It does not include: utility relocation, right-of-way, construction stakeout, engineering, or rock walls. The homeowner and/or Roanoke County are responsible for these costs. (Note: Projects 1-6 cost estimates are based on the preliminary Engineering Concepts Summary Report. Projects 7-17 costs increased approximately 5% from 2007-2008 costs.) List revised July 2008. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22"d DAY OF JULY 2008, ADOPTED THE FOLLOWING: RESOLUTION UPDATING THE COUNTY'S RURAL ADDITION PRIORITY LIST BY REMOVING COWMAN ROAD, LUCKADO STREET, AND RAINTREE ROAD, AND ADDING IVYLAND ROAD AND HUFFMAN LANE. WHEREAS, at its July 8t" meeting, the Board of Supervisors was updated by staff on the status of several Rural Addition and Revenue Sharing Projects; and WHEREAS, staff recommended that Cowman Road, Luckado Street and Raintree Road be removed from the Rural Addition List due to a lack of citizen participation, geometrics and relocation of existing utilities; and WHEREAS, staff recommends the addition of Ivyland Road and Huffman Lane to the Rural Addition Priority List; and WHEREAS, the Board of Supervisors requested that staff provide updated Rural Addition Priority List for the Board of Supervisors to approve; and WHEAREAS, Ivyland Road and Huffman Lane are required by VDOT to be added to the county's Rural Addition List to receive funding for improvements beyond existing end of state maintenance; and WHEREAS, VDOT has deemed this County's current subdivision control ordinance meets all necessary requirements to qualify this County to recommend additions to the Secondary System of State Highways, pursuant to Section 33.1-72.1, Code of Virginia. NOW, THEREFORE, BE IT RESOLVED, that the Board herby remove Cowman Road, Luckado Street and Raintree Road and add Huffman Lane and Ivyland Road to the County's Rural Addition list; and BE IT FURTHER RESOLVED that a certified copy of this resolution and an updated Rural Addition Priority list is forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote: Moved by: Seconded by: Yeas: Nays: Absent: A Copy Teste: Wanda G. Wiley, CPS Clerk to the Board of Supervisors Pc: Virginia Department of Transportation Arnold Covey, Director, Department of Community Development Philip Thompson, Deputy Director of Community Development Teresa H. Becher, Transportation Engineering Manager ACTION NO. ITEM NO. ~ 1 - ~ AT A REGULAR MEET-ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT 'fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2008 AGENDA ITEM: Request to approve a transient non-community well for the Ballyhack Development (Vinton Magisterial District) SUBMITTED BY: Philip Thompson Deputy Director of Planning APPROVED BY: John M. Chambliss County Administrator ~ COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In September 2005, the Board of Supervisors rezoned approximately 375 acres to Planned Residential Development (PRD) for the Ballyhack golf course development (formerly Fountain Head). Included within this PRD development was a clubhouse, restaurant and overnight cottage accommodations. The developer of the Ballyhack development is in the process of applying for the necessary permits to provide a well to serve the clubhouse, restaurant and overnight cottages (15 cottages). The Health Department classifies this well as a "transient non-community system" and it will only serve the transient non-community uses (clubhouse, restaurant, and overnight lodging). 'fhe well must also meet public drinking water standards. County staff and the Western Virginia Water Authority (WVWA) staff have met with the developer's representatives to discuss the perrriitting requirements for the well. It was determined that the well is exempt from County / WVWA review requirements and is consistent with the approved PRD rezoning. However, Sections 15.2-2149 and 15.2-2152 of the Code of Virginia require that the local governing body be notified in writing of the proposed well /water supply (see attached letter) and approve it since it will serve more than 3 connections. FISCAL IMPACT None. ALTERNATIVES: 1. Approve a transient non-community well to only serve the transient, non-community uses (clubhouse, restaurant and 15 overnight guest cottages) for the Ballyhack Development. 2. Take no action at this time. STAFF RECOMMENDATION: Staff recommends Alternative 1. B ~. AND ASSOCIATES, INC. ~! ~~ REFLECTING TOMORROW July 8, 2008 Mr. Richard Flora, Chairman Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 RE: Ballyhack Golf Course Clubhouse Water Well Dear Mr. Flora: The developer of Ballyhack Golf Course has been in discussions with Roanoke County Staff, Virginia Department of Health and the Roanoke County Attorney regarding the permitting requirements for the water well that will serve the clubhouse and overnight lodging facilities located on the golf course. In a meeting that was held on June 27th, it was determined that the proposed water well was in compliance with all County zoning and water regulations and would not require any County or Western Virginia Water Authority permits. However, it was also determined that per Virginia Code 15.2-2149, the governing body of the County must be notified prior to construction. This letter is to serve as the required notification. Ballyhack Golf Course intends to provide water, through the use of well water, to serve the Clubhouse and the overnight lodging cabins. The system that has been applied for through the Health Department is called a "transient non-community system". "this permit will allow for the construction of a water well that meets public drinking water standards and will serve only transient non-community uses (i.e. Clubhouse and overnight lodging). The permit does not allow for permanent residences to be served. Per section 22-32 of the Roanoke County Code, this water well is exempt from County / WVWA review requirements, though VDH approval is required. This project is on a residentially zoned property (PRD) and with a minimum of 40,000 SF, over 150' of road frontage, and all the uses are on one lot. The proposed water well is also in compliance with the approved PRD. Within the residential design guidelines, it states that "each lot will be served by a private well and septic system". This in fact is what is taking place. All lots have approved individual well and septic systems. In addition, this water well will not be sized to serve more than the clubhouse and cabins. "the PRD also states that the guest cottages shall be "...for temporary residential occupancy or lodging, regardless of ownership, for use by members and guests of the Golf Course facilities." This statement eliminates the possibility of the cottages becoming permanent residences. In summary, the proposed water well is permitted to serve transient, non-community uses and must meet public drinking water standards. The well water supply meets Roanoke County Code and the intent of the PRD, and cannot serve permanent residences under the proposed permit. The well water supply does not require a licensed operator and will not be designed to serve more than those uses stated above. PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS ROANOKE 1208 Corporate Circle • Roanoke, Virginia 24018 • (540) 772-9580 FAX (540) 772-8050 Mr. Richard Flora, Chairman Roanoke County Board of Supervisors Ballyhack Golf Course Clubhouse Water Well July 8, 2008 Page 2 of 2 Thank you for your consideration of this matter and please feel free to contact me with any questions you may have. Respectfully submitted: BAL ER AND ASSOCIATES, INC. ~i Sean M. Horne, CLA Vice President SMH/mtb Enclosures W:\PROPOSAL\ENGINEER\Ballyhack Clubhouse Water well 7-1-08.doc t1 Corrnnonwealth of Virginia Department of Mealth Office of Drinking Water WATERWORKS PERMIT APPLICATION Instructions: This form can be completed online, or a blank form can be panted to complete manually. If completing onhne, print, sign, and date the form before mailing or faxing to the Office of Drinking Water Field Office in your region. Retain a copy of the completed form for yaurrecords. Permit type: Cortsinx:tion New ^~ Repair ^ Nlodify ^ Extend ^ Operation ^ (for ownership transfer of facilities already in existence) Previrnrs owner Trangfrr riatr Waterworks name (if any): none Stale assigned PWS Identification Number (if any)• CityiCounty. Roanoke Water Source: Surface wafer ^ Name Groundwater: Wcal [a'] Spring Purchased (from another public waterworks for resale} [] Name of wholesaling waterworks: Proposed number of connections and type (residential, commeraal, institutional). 1 connection for a private elubht~use and restaurant 1 ~ connections for overnight lodging•-~- ~w--alt connections will be under the same ownership Description of proposed work (for new construction): new well art~Jwater system Construction for a private golf course to~provide 3n+atof fdr the clubhrause,:r•estaurant, attd lodging I am associated, directly or indirectly, with the following waterworks in Virginia (name and PWS ID): none I am aware of needed local government approvals including zoning: YES ^ NO [] I am aware that permits may be needed for water withdrawal or waste discharge permits: YES ~ NO I have contacted the State Corporation Commission (community waterworks serving 50+ connections): YES [.~ NOS Please schedule a Conference for the second week of June , 20 gS''. Applicant Name (legal owner): Fountaiphead Land Co. Lt.C Positionffitle/Office: Jonathan Ireland,Me~mk?~r. . Address: ~C{19 Pitzor-Rd, Roanoke VA 2~1Di4 Phone: 525-20?7 I hereby certify that by signing and submitting this application io the Virginia Department of Health the subject water system is or shall become a waterworks as defined by § 12 VM .5-590-10 of the V~ginia Waterworks Regulations, and as the waterworks owner I shell comply with the Virginia Wate arks Regulati6 s. ff ~) + App ic~i~t Signatu "" ~D`at-e- Walerworxs f errmt Application - RWVisetl August 2007 f i .;; ~I ~~1rYJl~®~ 1~1~ Q.i~~l1 ~ ®~ 1Y ~~~~~~t51 PHONE: (540)463-7136 Department Of Health ROCKBRIDGE SQUARE SHO?PING CENTER FAX: (540)463.3892 131 WALKER STREET OFFICE OF DRINKING WATER LEXINGTON, VIRGINIA 24450-2431 Lexington Environmental Engineering Field Office July 8, 2008 SUBJECT: Roanoke County Water - Ballyhack Galf Club PWSID - 2161028 Mr. Gary L. Robertson, P.E. Executive Director of Water Operations Western Virginia Water Authority 601 South Jefferson Street, Suite 200 Roanoke, VA 24011 Dear Mr. Robertson: In summary of our recent telephone conversations, Ballyhack Golf Club will be permitted as a transient non-community system (TNCj. We understand that this system will serve a clubhouse and restaurant and 15 cabins. We understand the cabins will be owned by perspective members but will not be full time residences. The cabins will operate similar to a motel and will be available for members and their guests. With respect to TNC systems, the only water meters} required will be at the well(s) to measure total water production. The planned residential development will not be part of the permitted TNC system. We understand the residential lots will be served by individual wells and septic tanks and drainfields. These wells and drainfields will be approved by the Roanoke County Health Department. If you have any questions please contact our office at the number listed above. Sincerely, ~ ~~ Jesse D. Mayhew District Engineer JDM/kl/oao~oi_>. cc: Ballyhack Golf Club -Attn: Mr. Jonathan Ireland Roanoke County Health Department -Attn: Mr. Dick Tabb VDH - ODW -Richmond Central VlRGlNIA DEPARTMENT D OFHEALTH ProlcUiug You aru! Your fnvirornnent W W W.VOH.VIRGINIA.GOV ACTION NO. ITEM NO. K-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: July 22, 2008 Resolution of appreciation to Garry M. Bostic, Parks, Recreation and Tourism Department, upon his retirement after fourteen years of service Brenda J. Holton Deputy Clerk to the Board John M. Charribliss, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Garry M. Bostic, Parks, Recreation and Tourism Department, retired on July 1, 2008. He has advised that he will be unable to attend a Board meeting and has requested that his resolution of appreciation be mailed. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Mr. Bostic with the appreciation of the Board members for his many years of service to the County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2008 RESOLUTION EXPRESSING 'fHE APPRECIAI"ION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO GARRY M. BOSTIC, PARKS, RECREATION AND TOURISM DEPAR"fMENT, UPON HIS RETIREMENT AFTER FOURTEEN YEARS OF SERVICE WHEREAS, Garry M. Bostic was employed by Roanoke County on March 21, 1994, as a Parks Maintenance Worker; and WHEREAS, Mr. Bostic retired on July 1, 2008, as a highly skilled Motor Equipment Operator I after fourteen years and three months of service to Roanoke County; and WHEREAS, Mr. Bostic, through hard work and dedicated employment with Roanoke County, has been instrumental in improving ~I:he quality of life of its citizens, by providing a safe and enjoyable experience for the park users of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County express their appreciation and the appreciation of the citizens of Roanoke County to GARRY M. BOSTIC for more than fourteen years of capable, loyal, and devoted service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. ~~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount of General Amount Unaudited balance at June 30, 2008 $ 16,743,199 8.90% Balance at July 22, 2008 $ 16,743,199 8.90% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2008-09 at a range of 9.0%-10.0% of General Fund Revenues 2008-2009 General Fund Revenues $188,178,858 9.0% of General Fund Revenues $16,936,097 10.0% of General Fund Revenues $18,817,886 The Unappropriated Fund Balance of the County is currently maintained at a range of 9.0%-10.0% of General Fund revenus and will be increased over time to the following ranges: 2009-2010 2010-2011 Submitted By Approved By Rebecca E. Owens Director of Finance 9.5%-10.5% 10.0%-11.0% John M. Chambliss, Jr. .~ County Administrator o- ~~ COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Unaudited balance at June 30, 2008 Balance at July 22, 2008 Mayor County Capital Reserve Amount $1,540,757.20 $1,540,757.20 (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited balance at June 30, 2008 Submitted By Approved By Balance at July 22, 2008 Rebecca E. Owens Director of Finance John M. Chambliss, Jr. County Administrator ~ $2,339,030.00 $2,339,030.00 D -~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2008-2009 Original Budget $ 300,000.00 June 24, 2008 Allocation to Art Museum of Western Virginia and Roanoke County (200,000.00) Public Schools for Education July 8, 2008 Appropriation for Legislative Liaison ($24,000.00) Balance at July 22, 2008 $ 76,000.00 Submitted By Rebecca E. Owens Director of Finance Approved By John M. Chambliss, Jr. County Administrator 4~ ACTION NO. ITEM NO. D - `~t' AT A REGULAR MEET-ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: July 22, 2008 Accounts Paid-June 2008 Rebecca E. Owens Director of Finance John M. Chambliss, Jr. ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ - $ - $ 4,635,522.66 Payroll 06/13/08 1,045,069.14 130,667.57 1,175,736.71 Payroll 06/27/08 990,303.10 131,228.00 1,121,531.10 Manual Checks - - - Voids - - - Grand Total $ 6,932,790.47 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors ACl"ION NO. ITEM NO.~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: July 22, 2008 Work Session on the County's Legislative Program and preparation for the 2009 Session of the Virginia General Assembly Paul M. Mahoney County Attorney SUMMARY OF INFORMATION: On May 13, 2008, the Board met in work session with its Legislative Liaison, Eldon James, to review the results of its proposals in the 2008 session of the Virginia General Assembly, and to begin planning for its legislative initiatives for the 2009 session. The following topics were discussed with the Board at that Work Session: 2009 Legislative Issues 1) Explore Park's future may be a major concern if Virginia Living History does not exercise the lease option. Funding of the park, reversion of the land to the State, and other options for the use of the park will need to be determined. HB 1142/Chapter 655 extends the term of the reversion of the Virginia Recreational Facilities Authority (VRFA) to the Commonwealth in the event it ceases to operate a project until July 2009. 2) Virginia Retirement System (VRS) management and investment of funds for localities for post employment benefits. 3) Dr. McCrary advises that the Federal government is requiring that monthly visit to every foster child and every Child Protective Services (CPS) case beginning by October 2011. There has been no allocated money for these increased expenses or money for increased staff to meet this need. The bill for more staff funding was introduced for a second time this year, and again defeated. 4) SB 768 would abolish the cash proffer system and replace it with capped impact fees for roads, schools and public safety facilities only. Regional funding for transportation and other public uses after Virginia Supreme Court ruling striking down the taxing authority by unelected regional entities. 5) Changes in the match rates for the Corriprehensive Services Act (CSA). 6) A Joint Study Committee will be looking at how to improve the ability of local government to implement the land use changes embodied in HB3202 (2007). This 2-year study is charged with making interim recommendations for the 2009 session. We believe the committee's work should be monitored closely for potential recommendations impacting local land use authority both positive and negative and as appropriate provide comment to the committee on behalf of the county. (HJ178/SJ70) Additional Topics (not discussed on May 13, 2008) 7) If the Board intends to consider and adopt proposal(s) for Community Development Authorities (CDA), then additional sources of local tax revenues could be instrumental in the success of such authorities. It is proposed that the Board consider seeking General Assembly approval of increased taxing power within established CDAs that could be used to pay the principal and interest of CDA issued revenue bonds for public infrastructure improvements. This enhanced local taxing power could be applied to the transient occupancy tax, meals tax, or sales tax generated by activities within the CDA. STAFF RECOMMENDATION: It is recommended that the Board discuss its initiatives, key topics, and concerns for the 2009 session of the Virginia General Assembly. Mr. James and County staff will begin discussing these legislative initiatives with mernbers of the Roanoke Valley legislative delegation in August and September in preparation for the 2009 session. 2 R AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 22, 2008 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, 'the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with 'the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted From open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. PEl'ITIONER: Country Way General Store CASE NUMBER: 15-7/2008 Board of Supervisors Consent 1St Reading Date: June 24, 2008 Planning Commission Hearing Date: July 1, 2008 Board of Supervisors Hearing ~ 2"d Reading Date: July 22, 2008 A. REQUEST To obtain a Special Use Permit in an AV, Agricultural/Village Center District, to operate adrive-in and fast food restaurant on 1.167 acres, located at 6958 Bent Mountain Road, Windsor Hills Magisterial District B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. Timothy Beard presented the staff report. Mr. Radford inquired as to traffic access and circulation, AV zoning criteria, plan review, exterior lighting and the number of delivery drivers proposed. Mr. McNeil asked about sight distance along U.S. 221, the necessity of landscaping and limits on alcohol delivery. Mr. Azar asked why staff thinks the conditions are needed at an existing business and stated that suggested conditions 3, 4, 5, and 6 should be stricken. Ms. Hooker stated her support of some of the conditions and asked about the origin of the suggested number of delivery drivers, proposed hours, potential for historic designation of the business, whether or not alcohol has priority over food delivery, why parking has not been designated at Country Way and the potential for a greenway at the site. A.J. Glick, Country Way proprietor, stated his desire to provide food and beverage delivery to the local area, that he is willing to plant some landscaping onsite and he disagrees with installing curbing which he thinks would make accessing his property more difficult and increase the potential for crashes. Mr. Azar inquired as to possibly granting an annual permit with yearly review. The consensus was to either recommend approval outright or deny. Responding to Mr. Jarrell, Mr. Glick stated that delivery personnel must be at least 18 years old with the store manager at least 21 years old. Customers will be carded and delivery data is recorded. Mr. Radford stated that some of the conditions are burdensome to the applicant. Mr. Jarrell stated that the site has improved and probably will continue to improve regardless of conditions. Mr. Azar stated that the business is a country store setting and that requiring curbing would change the aesthetics. Ms. Hooker noted that she is concerned that potential new outside lighting may negatively impact nearby residences. All commissioners supported not enlarging the building footprint and not allowing adrive-through window. D. CONDITIONS 1. The Special use Permit shall pertain only to the existing Country Way Store, structure and building footprint. 2. No drive-through window shall be constructed or utilized; only delivery service shall be permitted. E. COMMISSION ACTION Mr. Radford made a motion to recommend approval of the request with two conditions. The motion passed 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission STAFF REPORT Petitioner: Country Way General Store Request: Obtain a Special Use Permit to operate adrive-in and fast food restaurant (specifically to provide delivery service) on a 1.167 acre parcel zoned AV, AgriculturalNillageGenter Location: 6958 Bent Mountain Road Magisterial District: Windsor Hills Suggested 1. The Special Use Permit shall pertain only to the existing Country Way Store, Conditions: structure and footprint. 2. Nodrive-through window shall be constructed or utilized; only delivery service shall be permitted. 3. Not more than 3 drivers shall deliver goods at a given time. 4. Delivery hours shall not exceed 12:00 noon to 9:00 pm, Monday through Sunday. 5. Landscaping including ground cover, shrubbery and trees shall be planted per ordinance Section 30-92, particularly as it relates to parking areas and adjacent U.S. 221 right-of-way/street side plantings. 6. Any exterior lighting installed shall comply with ordinance Section 30-94, shall not be installed in excess of 14 feet above ground level and shall be down-lit. EXECUTIVE SUMMARY: This is a petition by Country Way General Store requesting a Special Use Permit (SUP) in order to operate adrive-in and fast food restaurant from the existing building situated in the Back Creek community planning area. The only proposed change to the business is to deliver food from the property. The phrase "drive-in and fast food restaurant' is the official zoning ordinance commercial use type pertaining to food preparation and delivery. In 2006, the building was upgraded with a new bathroom, utility room, kitchen wall and major facade work including painted murals. Original portions of the structure date to 1897. The site is designated Rural Village by the 2005 Roanoke County Comprehensive Plan and lays 100 feet east of the Back Creek Village Center fringe. The Rural Village designation prescribes areas where limited development activity has previously occurred and where suburban or urban development patterns are discouraged. These rural areas are generally found between established suburban development and designated Rural Preserve and Conservation areas. Land use types common in Rural Villages include rural housing, community centers, agricultural production, forest and wood products enterprises, parks and recreation facilities and small-scale commercial uses such as convenience stores. 1. APPLICABLE REGULATIONS The zoning ordinance defnes "restaurant, drive-in or fast food" as an establishment primarily engaged in the preparation of food and beverages, for either takeout, delivery or table service, served at a counter, a drive-up or drive through service facility or by curb service. This commercial use type is permitted only by SUP in the C-2 General Commercial and AV Agricultural/Village Center districts. Country Way General Store has functioned for many years as both a "convenience store' (establishment primarily engaged in the provision of frequently or recurrently needed goods for household consumption, such as prepackaged or prepared food and beverages, and limited household supplies and hardware. This use may include fuel pumps and/or the selling of fuel for motor vehicles) and as a "gasoline station" (any place of business with fuel pumps and underground storage tanks which provides minor automobile repair and fuels and oil for motor vehicles. Site plan review will be required prior to the commencement of delivery activities. A Virginia Department of Transportation commercial entrance permit will be required for work performed in the U.S. 221 right-of-way. Virginia Erosion & Sediment Control regulations provide for the protection of land and waterways downstream from development sites. Roanoke County drainage regulations require onsite detention of stormwater at pre- developmentflow rates. The Virginia Department of Alcoholic Beverage Control licensing began issuing off premises wine and beer delivery permits to convenience grocery stores and a variety of other commercial operations July 1, 2007. Country Way General Store was issued such an ABC license effective May 1, 2008 through April 30, 2009. Such a permit requires periodic reporting of alcohol orders, dates and addresses of residential recipients by a commercial establishment to the Richmond ABC office and does not allow the license holder to distribute beverages to other businesses. Other licensees eligible to apply for a delivery permit under the new program include numerous combinations of wine and beer, keg permit, brewery and farm winery operations. 2. ANALYSIS OF EXISTING CONDITIONS Background - A.J. Glick purchased the subject property in early 2006 and began numerous interior and exterior upgrades to the existing building. The owner advertised that soon thereafter delivery service would be available when the store reopened following physical improvements to the structure. Staff informed Mr. Glick that by-right food delivery was not permitted in the AV district. At that time, only the C-2 General Commercial district allowed delivery by SUP. Mr. Glick appealed the Zoning Adn~iiriistrator's opinion on by-right delivery service at Country Way. The Board of Zoning Appeals upheld staff's interpretation. In 2008, the zoning ordinance was amended to permit drive-in and fast food restaurants by SUP in the AV district. The petitioner is the first to seek approval of restaurant, drive-in and fast food (allowing delivery) in the AgriculturallVillage Center zoning designation. TopographyNegetation -Most of the site is flat excluding portions shadowing the east and south borders which are intermittently grass- covered and significantly lower in elevation than the north, central and western parts of the property containing the store and its mostly dirt and gravel parking areas. A small asphalt area lies in front of the store on approach to the fuel islands east and west of the building. Surrounding Neighborhood -The Country Way property and a 1.05 acre vacant commercial parcel to the east are zoned AV, Agricultural Village. Tracts to the south, west and north across U.S. 221 are zoned AR, Agricultural Residential, are in rural residential (the Highfields Farm development) and open space/ woodland uses. The predominant site and adjoining parcel characteristic is the Back Creek floodway and flootlplain location immediately south of the store. Floodway positions are within approximately five horizontal feet of the southeast corner of the building itself which stands entirely within the 100-year flootlplain as does a long segment of Bent Mountain Road adjacent to the subject site. Most of the recently completed rear deck -not attached to the store -stands over the designated floodway of Back Creek. From its northeast corner, the Glick property provides private vehicular access to another residential lot to the south. Among outlying uses to the west are Back Creek Elementary School, Back Creek Fire & Rescue Station #11 and the new location of Dalton Heating & Air Conditioning (all zoned AV). 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The existing building is a 2,728 square-foot single story wood frame structure with pier foundation per Real Estate department records. The structure was upgraded with ahandicap-accessible restroom, enclosed utility room, an additional kitchen wall and a repainted exterior in 2006. One dumpster, mobile trash containers and 55-gallon drums are placed outside the store's west wall. Site layout has been and 2 continues to be (together with U.S. 221 and Back Creek proper) among the most critical issues at Country Way. At least half of the 1.167 acre site may be utilized for parking at any given time. Tractor trailer parking commonly occurs east of the building while most other vehicles stop closer to the storefront in no orderly pattern. Two gasoline pump islands with 12 fuel dispensers are located beneath the front canopy where a maximum of four vehicles could refuel simultaneously. Access/Traffic Circulation - As stated, access is virtually unimpeded across the entire, approximate 400-foot frontage section adjacent to Bent Mountain Road. The county's Transportation Engineering Manager recommends that an entrance drive with clearly defined width and adequate horizontal and vertical sight distance be designed and constructed per VDOT standards to enhance safety. VDOT's residency office comments agree with the county's as to creating defined access point(s) from U.S. 221 to be achieved with concrete islands, landscaping and/or curbing along the frontage. Such appurtenances must be constructed or installed outside of the right-of-way. The posted speed limit in front of Country Way is 45 miles per hour and the 2007 Annual Average Daily Traffic estimate was 6,600 vehicle trips on this segment of Bent Mountain Road, down from the 2005 estimate of 7,300 trips. The minimum required intersection sight distance is 500 feet which may not be met onsite depending upon where a vehicle accesses the property. VDOT also states that a turn lane warrant analysis may be requested during site plan review depending upon projected traffic generated at the site, existing traffic on U.S. 221 and the accident history adjacent to the site. As part of the commercial entrance permit for work within the right-of-way, any changes to existing drainage will also be reviewed. Traffic GenerationlCrash Data - Mr. Glick states in his application that he expects to actually decrease traffic at his business in terms of overall number of vehicles onsite. "With higher gas prices this will be a good service to the elderly and the community in general - possibly a reduction in the number of intoxicated drivers and DUI offenses. We expect the delivery area to run from Cotton Hill to the Bent IVlountain Fire Station vicinity per strong community request." Crash data compiled by the Roanoke County Police Department indicate that 22 accidents occurred from January 1, 2006 through May 31, 2008 within aone-half mile radius of the subject property. 20 of the 22 crashes occurred on U.S. 221. The closest intersecting street to U.S. 221 in 12 of those incidents was VA 694 (Twelve 0' Clock Knob Road). Alcohol was noted in three of the 22 wrecks. The applicant has stated to staff that he believes that alcohol is more of a factor in crashes further away from his store, but still within his proposed delivery zone. Screening & Buffering/Lighting -Per SUP condition recommended in order to provide defined vehicular access, clear physical barriers such as concrete curbing are necessary to channel traffic and to separate parking areas. Approximately 350 feet of frontage adjoining Bent Mountain Road will be affected (eastern corner private residential access excluded). Ordinance Section 30-92 lays out planting standards and specifications. Per recommended SUP condition, exterior lighting shall not exceed 14 feet in height and shall be downlit. Additionally, per ordinance, lighting shall be located so as not to direct glare on adjoining streets or residential properties and intensity shall not exceed 0.5 foot candle at property boundaries. Fire & RescuelUtilities -Country Way General Store is situated 0.35 mile east of the Back Creek Fire & Rescue Station. Fire & Rescue staff have stated that building access for emergency vehicles needs to be considered based on (the configuration) of the parking/drive-in area and that additional fire prevention inspections are scheduled for county businesses annually. Public water and sewer are not available at the subject location. Stormwater Management - No stormwater management facility exists onsite. Excluding hard-packed dirt and gravel covered portions of the property, most runoff is topographically directed south of the store into the lower- lyinggrass and then to Back Creek. 4. CONFORMANCE WITH ROANOKE COUNTY COMMLINITY PLAN The subject site is designated Rural Village by the 2005 Comprehensive Plan. Small scale commercial land use types, including limited business facilities such as personal services and retail convenience stores that serve the 3 local rural community are encouraged in Rural Village areas. Country Way General Store's location places it in a rural community between suburban development and the more protected Rural Preserve category of future land use. It also is situated just outside the Back Creek Village Center and functions as a focal point for surrounding residents. To this point, it has been scaled and marketed to serve the product and service needs of those surrounding residents. The comprehensive plan's policies for the Back Creek vicinity relative to community values calls for all new developments to respect rural character through enhanced landscaping, building design and signage. Natural resource policies advocate preventing development on sensitive and natural hazard areas which would endanger the environment or the facility. Greenway creation along Back Creek will provide a method to preserve open space as well as offer safe walking and biking routes. The Roanoke Valley Conceptual Greenway Plan indicates such a trail along the creek from the Starkey area west to Martin's Creek Roatl. Land use policies call for developers to utilize design principles that mitigate new development impacts on adjacent uses and that enhance and protect the community's rural lifestyle. Additionally, strip commercial growth in the U.S. 221 corridor should be prevented with its accompanying large, unscreened parking areas and multiple access points. Public facilities policy advocates upgrading Bent Mountain Road to create a safe roadway for the community. 5. STAFF CONCLUSIONS This petition by the owner/operator of Country Way General Store to provide delivery services to the surrounding area is the first of its kind in an AV zoned location. Limited small scale businesses serving the local rural community are listed as a standard Rural Village land use type. Delivery of goods from this location will involve implementation and enforcement of new local and state regulations. It is strongly recommended that if the Planning Commission favorably considers this SUP application, that all suggested conditions listed on the first page of this report be attached. CASE NUMBER: 15 - 7/2008 PREPARED BY: Timothy Beard HEARING DATES: PC: 7/1/2008 BOS: 7/22/2008 ATTACHMENTS: Rezoning Application Aerial Photograph Flootlplain Photograph Site Photographs Crash Data Virginia ABC Delivery Permit Future Land Use Map Zoning Map AV District Regulations 4 County of Roanoke ~F9~9 ' ~ Community Develop Planning & Zoning t0 ~ O~~j` ,,0~ ~~~~Gy y~ .yF~ p~ ~' 5204 Bernard Drive P o so:~ 29sao Roanoke, VA 240 i 8-0798 (540) 772-2068 f AX (5 40) 776-7 ] 55 For St se Only ~~-ag {~ 1 a b ~ Date rc Received by: ~~ -Og Ap n fce:'~,e,f j} PC< date: acards issued: FiOS dart: 7._ Case Number ~ ~ ~-- '7/,.~nn ALL APPLICANTS Check type o~plication filed (check all that apply) ^ Rczon'rng Special Usc ^ Variance ^ Waiver ^ Administrative Appeal ^ Comp Plan ps.2-zzsz> Review A.pplieants nameddre` s~`v/zip ~~~~ ~ Phone: vvN ~ G'vA L~./~d /f'~ work: l~ - .,,., !/~c1T61 ( ~ ,, ~ ~J- ,r~rt/? ~ldi~~ i~J can #: F N ay o.: ~ ~ V O n 's a fe/ ~rfr~es~f wlzi Phone #: J ~~/ 7j'/!~~ ;~~ ~ C~ Work: ~- 7~i PrlY ~ rt~ C5`~iVT /mod /~_l~ Magisterial District: ~,(J l l-S /~ ~''~~~~~ ~~ °~~ Community Planning area: a Tas Map No.: 5 D ` ~~` Existing Zoning: Size of parcel(s): Acres: /- f ~ 7 5 L-xisGng Land Usc: ~ ~ ~ lC e ~ ~ REZONING, SPECIAL USEPERMIT, fi'AIYER AND COlYlP PLAN (15.3-2332) REYIEW APPLICANTS (R/S/W/CP) Proposed Zoning: ~-V'S _ Proposed Land Use: ! q S~ ~v v r.( RQ r .,r,.,. - Ck c { t ve r-~ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No 1F NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being profhercd with this request? Yes No VARIANCE, WAIVER AND ADMINISTRATII~E APPEAL APPLICANTS (I~/W/AA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to fs the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED 1F ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE [v5nvicr v/,~n R/S/N/CP V/M Consultation 8 1/2" x 1 I"concept plan Application Metes and bounds descril fustiftcation Water and sewer a f hereby certify that I am either the owner of the property o e ow t or of the owner ~~ Application fee Proffers, if applicable Adjoining property owners and am acting with the knowledge and consent Qwner's Signature 7 3USTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIV~R.OR COMP PLAN (t5,2-22x2) REVIEW REQUESTS , Applicant ~~~ r ~L U ~ Zee/C.r ~ ~/~"" G The Planning Commission will study rezoning, special use permit waiver or community plan (f5 -22.32) view requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. C'_GY/T~CT lit//~ /T~ ~1~~,~arc-~ ~' ~;iirr~". ~~~'r2 U~i7iy ~~c~i i ~ >~~ /ice P?~.1~i.(l f} ~~ ~-~"r~- ~'-- I C~ Z. vr~JTi~ f~iS!~•,~. G-,o.~`~ f~/1 / C.FJ ~" G917G~ ~E'/dlJiG'L ~"~ . ~L~Qe 3~- e'4i74f'ji y,~/7LG fy ~~n~~ G~/~ ~='~/rP-~~'~ ~~ ~.G /U--~'~~~2.~-~ Dam/ y y/ ,~-~~ ~,..9~T~.Z--" f`l"~~-L- ~r(~ ~~"~t/j' /I7 !7 t/it/~ .O /'n/ /~.J• ~~iL _ ~l.~1.,1~' /% Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community ~ Plan. l~• ~~~~o~-.rye , ~s' /,~ ~"s ~% =~- ©~ f least describe the impact{s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services an/d facilities, including water/sewer, roads/, s~chools/,Jparks/recreation and fire and rescu'e~.j ~y 3 s ~Y~I~ ~d`~~. /~ C~ ~7~ ~~ /l~~i~ CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Purtfter, the plan shah address any potential land use or design issues arising from the request. In such cases involving r'ezonings, the applicant may profferconditions tolimit the future use and development of-the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detai I may vary, depending on the nature of the request.. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimurn: ALL• APPLICANTS a Applicant name and name of development b. Date, scale and north arrow c. L.ot size in acres or square feet and dimensions _____ d Location, names of owners and Roanoke County tax map numbers of adjoining properties _ e. Physical features such as ground cover, natural watercourses, floodplain, etc. _ C. The zoning and land use of all adjacent properties g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights J i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development _ j. Dimensions and locations of"all driveways, parking spaces and loading spaces ~fddi-iona! irrformatiorr required for REZONING arrd 5AF_C1.1 L U.SE PERA/IT fIPPLlG1NTS _ k, Existing utilities (water, sewer, storm drains} and connections at the site 1_ Any driveways, entrances/exits, curb openings and crossovers _ m. Topography map in a suitable scale and contour intervals ____ n. Approximate streeE grades and site distances ai intersections o Locations of all adjacent fre hydrants p Any proffered c itio sat file site and how they arc addressed q. If project o be ph lease show phase schedule I certify checklist above are complete. .~ i Date 6 Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If iY is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special tJse Permit petition if the County Transportation Engineering Manager or staff from the V irginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision {Note: a list of poteirtial land arses and silraatia~7s that it~ozrld necessitate further study is provided as part of this applicatio~~ package}. This continuance shall allow sufficient time for all necessary reviewing parties to evahtate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: Aprit 19, 2005 LS'u~/ ~~~~ ca ~ ~ . ~ N f T than ~~~ Petitioner' Signa re Date H 4!y ,F L ,~+".: ••~ L1 a 1978 Community Development Planning & Zoning Division POTENTIAL OF NEED FOR TRAFFIC ANALYSTS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County Transportation Engineering Manager, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process, (Note this list is not inclusive and the County staff and l/D~JT reserve the right to request a traffic .study at any time, as deemed necessary.) High Traffic-Generating Land Uses: • Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units • Restaurant (with or without drive-through windows) • Gas station/Convenience store/Car wash • Retail shop/Shopping center • Offices (including: financial institutions, general, medical, etc.) • Regional public facilities • Educational/Recreational facilities • Religious assemblies • Hotel/Motel • Golf course • Hospital/Nursing home/Clinic • Industrial site/Factory • Day care center • Bank • Non-specific use requests Road Network Situations: • Development adjacent to/with access onto/within 500-ft of intersection of a roadway classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) • For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly • When required to evaluate access issues • Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc, (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.) • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/planned traffic signal(s) • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day "~F.+-ti I 1 S a7 •~ ~• o ~ . w. ~ ~ [ 'I't o ~ , ~ i i ~ ... ~ ~ ~~~ °t~+. _ to ~ ;~ ~ i .gyp. ~ ~ ~ `' '~J`•, I " I ~' W J~ ~ •~ \,, t.i~7 ~GFa~S ~ ~ w~'•~ :dam ;• ~ U. ~ ~,~ ~ .,. 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EKective Period: Expiration Date. Wine and Beer Off PremiseslDeiivery Pertriit ~. MAY 01, 2408 70 APR 30, 2009 ~~ ~ ~~~ o~ - ~,: .. >;.'- License Name & Trade Address: Abraham James Glick Country Way General Store _: 6958 Bent Mountain Rd Roanoke VA 24Q1$-5536 Roanoke County -TERRITORY # 23 Roanoke -Region i (540) Sfi2-3604 -,. _~ - i^~:1=stabfistiri7ent~Type: Canvet~,ience Grocery Store . Telephone Numbers: (540} 989-1002 (540} 725-7445 - _' ,f .. - ,_ ~'~=~t ` ~ ~ , :_ By O[dei of the A. lcoholic Beverage Control Board ~•I 4 Secretary Roanoke County Department of Community Development N Applicants Name: Abraham J Glick Existing Zoning: AV Proposed Zoning: AVS Tax Map Number: 095.02-02-03.00-0000 Magisterial District: Windsor Hills Area: 1.967 Acres 6 May, 2008 Scale: 1" = 200' Site Zoning ZONING _ AG3 - EP AG1 AR - AV C1 ~~ C2 _ ~ C2CVOD 11 !.~ 12 _ .~ PCD PRD PTD R1 R2 R3 R4 RB GB ~' CB M1 ® M2 N Applicants Name: Abraham J Glick Roanoke County Existing zoning: AV Department of Proposed Zoning. AVS ' Tax Map Number. 095.02-02-03.00-0000 Community Development Magisterial District: Windsor Hills Area: 1.167 Acres 6 May, 2008 Scale: 1" = 200' SEC. 3036. AV AGRICEILTURAWILLAGE CENTER DISTRICT. Sec. 30-361. Purpose. (A} The purpose of the AV, agricultural/village center district is to establish areas which will serve as the focal paint for cultural and commercial activity of the rural service areas of the county, as envisioned in the community plan land use category of the same name. The density recommended for these areas is intended to average between one (1) and Three (3) units per acre. Small country stores, family restaurants, and similar small service and personal service businesses, in addition to public and institutional buildings such as schools, post offices and places of religious assembly, are commonly found at these crossroad locations. These areas bring a sense of community to the surrounding rural areas, with an emphasis on providing the essential goods and services to rural residents, but are not intended as employment destinations far urban residents. New development should therefore be carefully considered for its compatibility with the surrounding development and the purpose and intent of this district. Any expansion of these areas should be contiguous to existing village center areas to avoid leap-frog commercial development. Similarly additional development may warrant additional public services, such as community sewer and water systems. (Ord. No, 042799-11, §§ 1f., 2, 4-27-99} Sec. 30-36-2. Permitted Uses. (A} The following uses are permitted by right subject to all other applicable requirements contained in this ordinance.. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific USes, 1. Agricultural and Forestry Uses Agriculture * Stable, Private * Wayside Stand * 2. Residential Uses Accessory Apartment * Home Beauty/Barber Salon Home Occupation, Type I " Manufactured Home Manufactured Home, Emergency * Multiple Dag Permit * Residential Human Care Facility Single-Family Dwelling, Attached * Single-Family Dwelling, Detached Two-Family Dwelling "' 3. Civic Uses Administrative Services Clubs Community Recreation * Cultural Services Day Care Center * Educational Facilities, Primary/Secondary " Family Day Care Home Perk and Ride Facility "' Past Office Public Parks and Recreational Areas * Safety Services * Utility Services, Minor 4. Office Uses Financial Institutions * General Office * Medical Office 5. Commercial Uses Antique Shops * Bed and Breakfast * Consumer Repair Services Personal Improvement Services Personal Services Restaurant, Family Studio, Fine Arts Veterinary Hospital/Clinic 6. Miscellaneous Uses Amateur Radio Tower * (B} The following uses are allowed only by Special Use Permit pursuant to Section 30- 19. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article (V, Use and Design Standards, for those specific uses. 1. Agricultural and Forestry Uses Stable, Commercial * 2. Residential Uses Alternative Discharging Sewage Systems Multi-family Dwelling Townhouse '` 3. Civic Uses Cemetery'` Crisis Center Halfway House Home for Adults Life Care Facility Nursing Home Religious Assembly Utility Services, Major 4.. Commercial Uses Agricultural Services Automobile Repair Services, Minor * Automobile Parts/Supply, Retail * Boarding House Clinic Convenience Store Funeral Services Garden Cerrter Gasoline Station * Kennel, Commercial * Restaurant, General 5. lnduslrial Uses Construction Yards * Custom Manufacturing * Recycling Centers and Stations 6. Miscellaneous Uses Outdoor Gatherings (Ord. No. 42793-20, § If, 4-27-93; Ord. No. 82493-8, § 2, 8-24-93; Ord.. No. 62795-10, 6- 27-95; Ord. No. 042799-`! 1, § 2, 4-27-99; Ord No. 072605-7, § 1, 7-26-05) Sec. 30-36-3. Site ©evelopment Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A)Minimum lot requirements. 1. lots served by private well and sewage disposal system; a. Area: 25,000 square feet b. Frontage: 85 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water: a. Area: 20,000 square feet b. Frontage: 75 feet on a publicly owned and maintained street. 3. Lots served by both public sewer and water: a. Area: 15,000 square feet b. Frontage: 75 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1, Front yard: a. Principal structures: 35 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a. Principal structures: 10 feet b. Accessory structures: i 0 feet behind front building line or 3 feet behind rear building line. 3 Rear yard: a. Principal structures: 25 feet b. Accessory structures: 3 feet 4. Where a lot fronts an mare than one stree#, front yard setbacks shall apply to all streets. (C)Maximum height of structures. 1. All stnactures: 45 feet (D)Maximum coverage. 1 Building coverage: 30 percent of the total lot area. 2. Lo# coverage: 75 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93) SECS. 30-37-30-40. RESERVED. Roanvlte Comity Zoning Ordiirance 1'roposedAmendment fa•Articles l-T~ (Revisions Only) -APB it ??, ?008 1~.®an~ke ~®u~~ Z~~afl~~ ®rd~nan~e Rev~.s~~~s Rorr-roke Co-urty Zoning Ordi-rrrnce Proposed AnrerTdmern for.4rticles I-V (Retilisiotas C1r7ly) -.4pri1 ?l, ?008 (B} The following uses are allowed only by Special Clse Permit pursuant to Section 3Q-19. An ()indicates additional, modified or more stringent standards as:~e listed in Article asterisk * ~ _ _^_' IV, Use and Design Standards, for those specific uses. SEC. 30-36. AV AGRICULTURAL/VILLAGE CENTER DISTRICT. Sec. 30-.36-1. Purpose. (A) The purpose of the AV, agricultural/village center district is to establish areas which wil.] serve as tl~e focal point for cultural and commercial activity of the rural service areas of the county, as envisioned in the E:coi~relesve plan land use category of the same name. The density recommended for these areas is intended to average between one {1) and three (3) units per acre Small Gauntry stores, family restaurants, and similar small service and personal service businesses, in addition to public and institutional buildings such as schools, post off ces and places of religious assembly, are commonly found at these crossroad locations, These areas bring a sense of community to the surrounding rural areas, with an emphasis on providing the essential goods and services to rural residents, but are nat intended as employment destinations for urban residents. New development should therefore be carefully considered for its compatibility with the surrounding development and the purpose and intent of this district. Any expansion of these areas should be contiguous to existing village center areas to avoid leap-frog commercial development. Similarly additional development may warrant additional public services, such as conununity sewer and water systems Sec. 30-3G-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (~~) indicates additional, modified or more stringent standards asa~e listed in Article IV, Use and Design Standards, for thase specific uses. 5. COI1Nt1eI'C7Qi UsCS Restaurant, Ge2eral., a' (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (~') indicates additional, modified or more stringent standards as~ee listed in Article IV, Use and Design Standards, for those specific uses. 3. Civrc Uses___ Arilt..~ CaxeResir7eces 4.~Commercial• Uses :,: Res#rcurant Drrve br orFcist Food* SEC. 30-~1. R-1 LOW DENSITY RESIDENTIAL DISTRICT. Sce. 30••Al-1. Purpose. (A) The R.-I, low density residential district is established for areas of the county within the urban service area with existing tow-middle density residential development, with an average density of from one (1) to three (3) units per acre, and land wluch appeazs appropriate for such development, These areas az~e generally consistent with the neighborhood conservation land use category as recommended in the Ee~<;conpr..~fiensive plan. In addition, where 17 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS"fRATION CENTER ON "I"UESDAY, JULY 22, 2008 ORDINANCE GRANTING A SPECIAL USE PERMIT TO OPERATE A DRIVE-IN AND FAST FOOD RESTAURANT ON 1.167 ACRES LOCATED AT 6958 BENT MOUNTAIN ROAD (TAX MAP NO. 95.02-2-3) WINDSOR HILLS MAGISTERIAL DISTRICT, UPON THE PETITION OF A. J. GLICK, PROPRIETOR OF COUNTRY WAY GENERAL STORE WHEREAS, A. J. Glick, proprietor of Country Way General Store, has filed a petition for a special use permit to operate adrive-in and fast food restaurant to be located at 6958 Bent Mountain Road (Tax Map No. 95.02-2-3) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 1, 2008; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 24, 2008; the second reading and public hearing on this matter was held on July 22, 2008. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board Finds that the granting of a special use permit to A.J. Glick, proprietor of Country Way General Store, to operate adrive-in and fast food restaurant to be located at 6958 Bent Mountain Road in the Windsor Hills Magisterial District is substantially in accord with the adopted 2005 Con-imuriity Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or 1 community, and said special use permit is hereby approved with the following conditions: (1) The Special Use Permit shall pertain only to the existing Country Way Store, structure and building footprint. (2) No drive-through window shall be constructed or utilized; only delivery service shall be permitted. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 2 PETITIONER: Joe Lambert CASE NUMBER: 16-7/2008 Board of Supervisors Consent 1St Reading Date: June 24, 2008 Planning Commission Hearing Date: August 5, 2008 Board of Supervisors Hearing St 2"d Reading Date: August 26, 2008 A. REQUEST To obtain a Special Use Permit in a C-2, General Commercial District, to operate adrive-in and fast food restaurant on 0.5 acre, located at 3115 Brambleton Avenue, Windsor Hills Magisterial District (Continued until August 5, 2008, at the request of the Petitioner) B. CITIZEN COMMENTS C. SUMMARY OF COMMISSION DISCUSSION D. CONDITIONS E. COMMISSION ACl"ION F. DISSENTING PERSPECTIVE G. ATTACHMENTS: Concept Plan Vicinity Map Staff Report Other Philip Thompson, Secretary Roanoke County Planning Commission F R I T H L A W F I R M ~c P.O. Box 8248 ROi4NOKE, VA 2401 4 TELEPHONE: 540.985.00.98 DF RITH~FRITHLAW FIRM.COM June 30, 2008 Via E-Mail Only: rmahoneyCa7roanokecountyva.gov Rebecca Mahoney, Planner Roanoke County Department of Community Development P.O. Box 29800 Roanoke, VA 24018 303 WASHINGYON AVENUE. SW RDANOKE, VA 24016 FACStMlLe: 540.985.9 f 98 WWW.FRITH LAWFIRM.COM Re: Property Location: 3115 Brambleton Avenue, Roanoke County, VA Tax Map Number: 077.10-08.02-0000 Magisterial District: Windsor Hills Dear Ms. Mahoney: Please allow this letter to confirm Joseph Lambert's request for a continuance of his appearance before the Planning Commission's meeting scheduled for Jufy 1, 2008, to the. next scheduled meeting on August 5, 2008, commencing at 7:00 p.m. Mr. Lambert intends to provide you with answers to the questions contained in your June 16~' letter in the interim. Thank you for your continuing cooperation. Very truly yours, T. Daniel Frith, III TDFIgb Mr. Joe Lambert ACl"ION NO. I"f-EM NO. T- ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 22, 2008 AGENDA ITEM: Second reading of an ordinance authorizing the creation of and conveyance of a waterline easement to the Western Virginia Water Authority through property owned by the Roanoke County Board of Supervisors at the Roanoke County Public Service Center (Tax Map No. 036.03-01-01.01-0000) and the Hanging Rock Battlefield trail (Tax Map No. 036.03-01-62.00- 0000), Catawba Magisterial District SUBMITTED BY: Paul Mahoney County Attorney APPROVED BY: John M. Chambliss, Jr. ~ G~~ J County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval and to waive normal compensation of the easement because of the benefit to County-owned property. SUMMARY OF INFORMATION: The Western Virginia Water Authority (WVWA) is requesting that the Board of Supervisors convey a waterline easement across property at the Roanoke County Public Service Center and along the Hanging Rock Battlefield Trail, Catawba Magisterial District, as follows: As shown on engineering plans prepared by DraperAden Associates, the new20-foot wide waterline easement would contain 3,931 square feet at its location in the vicinity of the entrance to the Roanoke County Public Service Center, 4,935 square feet along the Hanging Rock Battlefield Trail at its location adjacent to the Roanoke County Public Service Center and 1,552 square feet at its location near the old railroad trestle adjacent to Kessler Mill Road near its intersection with Thompson Memorial Drive, Route 311, on properties owned by Roanoke County and designated as Tax Map Numbers 036.03-01- 01.01-0000 and 036.03-01-62.00-0000. The waterline easement request totals 10,418 square feet. "fhe WVWA has indicated that this is a joint project that will help the WVWA, Roanoke County and the City of Salem. Specifically, the WVWA has indicated that the City of Salem needs the new waterline for fire protection along Route 419 and Penguin Lane, as the present water pressure is too low. The WVWA has also indicated that the loop system will give better pressure to the Route 419 waterline, will benefit the Regional Fire Training Center, and provide better service to citizens along Thompson Memorial Drive. Consistent with the Policy For The Granting Of Easements Across County Property adopted by the Board of Supervisors in Decernber 2007, this use of County property is for a public purpose and therefore no compensation is required by Roanoke County. Staff members have met on site with representatives from the Western Virginia Water Authority to discuss the requested easement locations as identified on the attached plats labeled Exhibit A and B. Staff members have approved the easement locations subject to the following provisions: "fhe Western Virginia Water Authority shall coordinate all work with the Department of Parks, Recreation and Tourism. 2. All work shall be conducted in a timely manner so as to have as little adverse impact as possible on the access driveway at the Roanoke County Public Service Center and to users of the Hanging Rock Battlefield Trail. 3. "fhe repair of all disturbed areas shall be completed to the satisfaction of the Department of Parks, Recreation and Tourism at the cost of the Western Virginia Water Authority. FISCAL IMPACT: None. ALTERNATIVES: 1. Authorize the conveyance of a waterline easement on property owned by the County at the Roanoke County Public Service Center and along the Hanging Rock Battle~Field Trail to the Western Virginia WaterAuthority and the creation of a waterline easement for the purpose of improving fire protection along Route 419 and Penguin Lane in the City of Salem. 2. Decline to authorize the requested conveyance and creation of the waterline easement. STAFF RECOMMENDATION: Staff recommends Alternative 1: Authorize the conveyance of a waterline easement on property owned by the County at the Roanoke County Public Service Center and along the Hanging Rock Battlefield Trail to the Western Virginia WaterAuthority and the creation of a waterline easement for the purpose of improving fire protection along Route 419 and Penguin Lane in the City of Salem. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 22, 2008 ORDINANCE AUTHORIZING THE CREATION OF AND CONVEYANCE OF A WATERLINE EASEMENT TO THE WESTERN VIRGINIA WATER AUTHORITY 'THROUGH PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS AT 'THE ROANOKE COUNTY PUBLIC SERVICE CENTER (TAX MAP NO. 036.03-01-01.01-0000) AND THE HANGING ROCK BATTLEFIELD TRAIL (TAX MAP NO. 036.03-01- 62.00-000) CATAWBA MAGISTERIAL DISTRICT WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of two parcels of land adjacent to Kessler Mill Road in the County of Roanoke, Virginia, designated on the Roanoke County Land Records as Tax Map No. 036.03-01-01.00-0000 and Tax Map No. 036.03-01-62.00-0000; and WHEREAS, the City of Salem and the Western Virginia Water Authority have requested the conveyance of easements across these properties to provide for the installation of a new loop waterline system along Route 419 and Penguin Lane to improve water pressure for adjoining properties and the Regional Fire Training Center; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including easements, shall be accomplished by ordinance; the first reading of this ordinance was held on July 8, 2008 and the second reading and public hearing was held on July 22, 2008. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to the Western Virginia Water Authority for the extension of water service for the purpose of improving water pressure along Route 419 and Penguin Lane in the City of Salem for increased fire protection and other reasonable uses. 2. That conveyance to the Western Virginia Water Authority of waterline easements as shown and described as "New 20' Waterline Easement" (1,552 sq. ft.) on a plat entitled "Plat showing New 20' Waterline Easement & Temporary Construction Easement to be granted to THE WESTERN VIRGINIA WATER AUTHORITY through the property of Roanoke County Board of Supervisors situated along Kessler Mill Road, Roanoke County, Virginia" prepared by Draper Aden Associates, dated April 7, 2008, a copy of which is attached hereto as Exhibit A, and as "New 20'Waterline Easement" (3,931 sq. ft.) and "New Waterline Easement (4,935 sq. ft.) on a plat entitled "Plat Showing New Waterline Easement & Temporary Construction Easement to be granted to THE WESTERN VIRGINIA WATER AUTHORITY through the property of Roanoke County Board of Supervisors situated along Kessler Mill Road, Roanoke County, Virginia" prepared by Draper Aden Associates, dated April 7, 2008, a copy of which is attached hereto as Exhibit B, are hereby authorized and approved. 3. That consistent with the Policy For The Granting Of Easements Across County Property adopted by the Board of Supervisors in December 200, this use of County property is for a public purpose and therefore no compensation is required by Roanoke County. 4. That the Acting County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be 2 necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and From the date of its adoption. Exhibit A THOMPSON MEMORIAL DR Rt 311 COMMONWEAtTH OF VIRGINIA DEPARTMENT OF MENTAL HEALTH -o ~.. & MENTAL RETARDATION o ~' Wa THOMPSON MEMORIAL DRIVE -- m / ~" PLAT 115900829, 011590826 a ~ ~- 7M 036.10--07--18.00-0000 ~ ~ ~ ~ / ~ ~-- i / 0 n. ?so ~ ~ .~F. ~P i JOHN T. PARKER & SUZANNE PARKER THORNHILL / G~~~~P~~ P 0 80X 1011 SALEM VA 24753 ~- O`1'-~ ~~ Q -PLAT 118704280, GEED 012950426 -t ( ~ TM 036.10-01- 7 9.00--0000 ~ 7 ~ `~> M `~ NEW 20' WATERLINE EASEMENT ! ~ AREA: 1,552 SQ. fT. (~ ~.. , NOTES: ` ! ! ~c ~~ 1. THIS PLAT -YA5 PREPARED WITHOUT BENEFIT ~ a 1 S~ a ' OF A TITLE REPORT AND IS SUBJECT ~~' a THERETO. THEREFORE, THERE MAY EXIST ~ Q N ENCUMBRANCES WHICH AFFECT THE PROPERTY ~~ ~: o0 NOT SHOWN HEREON. ~+ c~ ~ -~ o 2. THE SUBJECT PROPERTY iS LOCATED IN A O Q- 4r y. ti SPECIAL FLOOD HAZARD AREA p>;51GNATED AS r'i~ Q ~~0~~ O FtOODWAY ZONE "AE" AND ZONE "X" AS ! ~ ! ~.~ ~ o O SH011'N ON FEMA F.IAP 51161CD133G, DATED / / ~ i ~O~~OryV- ~ SEPT. 28, 2007. 2 h .. 3. 5K£TCH OF EASE-AENT, ThIIS IS NOT A ~ I ~ ~ 00~ ~ BOUNDARY SURVEY. NO CORNERS SET. J ~ 47 ~- ^~ h. BOUNDARY INFORMATION COMPILED FRO>N ~ O cV~Qv o pEEDS AND/OR P1ATS OF RECORD AND GIS ~ / ~~ O.~ O~~ INFORMATION. ~ 7 ll o ~ ' /7 ~ COQ' Q . / ~ ~ ,• UNE TA BLE / / ~ UNE LENGTH BEARWG It 90.42 5 B 60'02'8 ~ L2 4L54 "E - / ~ L3 87.78 ' 9' / L4 3.09 N48'5tY02' ~ ~ CURVE TABLE CURVE RADIUS LENGTH ANGEN CHORD $EAR[N4 DELTA C1 279.84 81.40 30.82 81.28 N 5' ' ' 3' C2 279.80 47.60 23.81 47.45 N23' 4'13"Y/ 9'43'40' C3 229.80 28.88 14.3& 28.Q8 S36'24'b8"E 88'05" /! ~/ f PLAT SHOWING ~~fH OF NEW 20' WATERLINE EASEMENT & 1',~• TEMPORARY CflN5TRtJCTION EASEMENT ~~ TO BE GRANTED TO ~ .~ ~~~ ~ THE WESTERN VIRGINIA WATER AUTHOf~iTY Loo. No, 140D THROUGH THE PROPERTY OF ~ ROANOKE COUNTY 80ARD OF SUPERVISIORS ~'' '~~ S}TUATED ALONG KESSLER MILL ROAD ~ S'UR~~ ROANOKE COUNTY, VIRGINIA `'fir....-_... ' Drapex Aden Assaci~.tes DRAWN DLD SCALE ,-_ao' Gnglnccring • Surveying• >;nvlronmcntalScrvfcce CHECKED tWK DATE 04/07108 2208SouIhMalnSVeet F~ixrond•VA 81aaRSburR, vAZ4oso cna,tou.,Ytn,.vn PLAN NO. !307132-03E05 640-552.0444 PaX:54D•552.0281 HampionRozds,vA Exhibit B NOTES: - / 1. THIS PLAT WAS PREPAREfl WITHOUT BENEFIT OF A TITLE ~ / ~ / REPORT AND iS SUBJECT 7HERETO. THEREFORE, THERE 1MY /r / $ / EX1ST ENCUMBRANCES WH1CH AFFECT THE PROPERTY NOT SHOWN HEREON. ~ ^ F R° / .y~o,h o~ rye' ^ °~ny ~ / ~ a : ' / 2- PORTtONS OF THE THE SUBJECT PROPERTY IS LOCATED IN A • ., `~ U D SPECIAL FLOOD HAZARD AREA OE5IGNATEb AS FLOODWAY " " " . /- ~ tO / / / ZONE I1E X AND ZONE AS SHOVlN ON FEMA MAP 5]]61C0133G, DATED SEPT. 2$, 2047. 3. SKETCH OF EASEMENT, THIS IS NOT A BOUNDARY SURVEY. A •_..,~• •- r / ~y~ / / NO CORNERS S£T. / 4. BOUNDARY INFORMATION COMPILED FROM DEEDS AND/OR / [~, / / PLATS OF RECORD AND Gi5 INFORMATION. / S\' ~ / / / / / / ~ o°y ~ / / /µry^ 'yp // // i`i / /o ~ ~ / I IQ- ]~ ^Q , ~' ~ f , / n ~~ / ~ ', // ~ //SOS ~ min' ,~ y ~ / ~+ J N ~~c6 / h O mO ~ p'~. 4r v ~f ~4~~ 4 Oho / Q `~ J` ~ ~ h ~~°j~O K W O r~ ~v~o"' o .~~1' ~O~Q'q~~~N y ~ i :I mo ~~ory ~ ~ ~ / ~~1 ~=~~~5 o c~h ^~ ~~ ~~~ ' r f ~ ~o ¢ ~~~~~ ~ ~ ~ o,.~. o ,~ 4 ~ 4y ~ SSG 2v ~ 4 ~ ~~ . / ~~ ` ~' / / v ' i•i~ ~S~ ~^~ '~ Sri y, J p N ~F? ~v 7 p "GG"~ fug o / ,' / / O~ ~y~v i° L. B. %NIGHTRdG o ? °j m~ ~ b~ ~. tY! p '~ O 0 3 r~ Nok o o' ~ ~ ;'~, ~ / ~ / ~°~ a~ Pl_AT SHOWING a ~ .: ~ ~ " NEW WATERLINE EASEMENT & '~ ~// ,` / TEMPORARY CONSTRUCTION EASEMENT TO BE GRANTED TO Aso ._~_ ,' 7WE WESTERN VIRGINIA WATER AUTHORITY ~~ `.. ." , THROUGH THE PROPERTY OP U'S, ~,s ,'. ' L ROANOKE COUNTY BOARD ` OF. SUPERViS10RS ~ ~S~`~;•~, SITUATED ALONG KESSLER MILL ROAD r 81 ROANOKE COUNTY, VIRGINIA ~ ~ Draper Aden AsSOCxa~:eS DRAWN DLD SCALE r~lao' > CHECKED LWK DATE 04/07/178 L~nglneorLie • Smve~ing+ EnctronmcntalScrviccs 2206 Soulh PAa1rt StrROt ~' VA Blseksburg,VA24060 Charbtlesvi:a,VA PLAN NO. 807132-03E04 540552-0494 T-'e%:540.552-0281 ltetnplon Roads,dA LINE TA BLE LINE LENGTH BEARING L1 29.213 N82'26'5 `E L2 181.93 25'26'40'14 L3 32.87 N16'41'20"E L4 5.i8 S1641'20` L5 173.49 S25' 8' "E L8 20.0] S82'28'S1`Y! L7 47.21 28`18' L8 100.53 S24'5T09" L9 28.73 S23'53'3$"E