HomeMy WebLinkAbout9/9/2008 - Adopted Board Records
ACTION NO. A-090908-1
ITEM NO. F-1
AT A REGL~LAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COL~NTY ADMINISTRATION CEN-rER
MEE-rING DATE:
September 9, 2008
AGENDA ITEM:
Request to appropriate $3,170,004 school funds for
professional services for four elementary schools
SUBMITTED BY:
Diane D. Hyatt
Chief Financial Officer
Dr. Martin Misicko
Director of School Operations
APPROVED BY:
John M. Chambliss
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In order to proceed with the design of renovations at Mason's Cove, Mount Pleasant,
Green Valley, and Cave Spring Elementary Schools, funds are needed for A&E and other
related professional fees in the amount of $3,170,004 as shown on the attached schedule.
Once the design work is complete, the specifications must be filed with the Department of
Education prior to advertizing the project for bids in order to be eligible for literary fund
loans. After the bid process is c0l11pleted and the total project cost has been calculated,
literary loans and/or VPSA bonds will be used to reimburse the design costs.
The required reimbursement resolution was approved by the County Board on August 12,
2008 and the School Board on August 14, 2008.
FISCAL IMPACT:
A total of $3,170,004 will be advanced from the Future Debt Service Reserve Fund which
contains $3,488,000 in funding in FY 08-09 for the debt service associated with renovating
these four elementary schools until the future literary 10anNPSA bonds are sold.
STAFF RECOMMENDATION:
Staff recommends appropriation of the advance of $3,170,004 from the Future Debt
Service Reserve Fund for the professional services related to the design of the renovation
projects at Mason's Cove, Mount Pleasant, Green Valley, and Cave Spring Elementary
schools until the future literary loanNPSA bonds are sold.
vo-rE:
Supervisor Flora nlotion to approve staff recommendation
Motion Approved
Yes No Abs
Ms. Moore ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. McNamara ~ D D
Mr. Flora ~ D D
c: Diane Hyatt, Chief Financial Officer
Dr. Martin Misicko, Director, School Operations
Rebecca Owens, Director, Finance
Dr. Lorraine Lange, School Superintendent
Brenda Chastain, Clerk, School Board
2
Advance Needed for 4 Elementary School Renovations
Green Mount Cave Spring Mason's
ITEM DESCRIPTION Valley Pleasant Elem Cove Elem Total
FEES
A&E Fee: Assessment Phase Study $ 75,000 $ 751000 $ 751000 $ 75 t 000 $ 300,000
A&E Fee: Basic Services 529.146 529,146 529 .082 518,478 2,105.851
Credit Back from Assessment Phase (25tOOO) (25,000) (25,000) (25,000) (100tOOO)
A&E Reproduction & Misc. Reimbursable Costs 15,000 15.000 15,000 15,000 601000
FF&E Design Fee 33,332 331332 33,328 32.660 132,652
Site T o po/Survey Fees 9,500 9 I 500 11 ,500 151000 45,500
Civil Engineering & Landscape Fees 501000 50,000 50,000 1 00.000 250,000
Off-Site Water/Sewer Engineering Fees 0 0 0 25,000 25,000
Sanitary Disposal Water Engineering Fees 0 0 0 70.000 70,000
Geothermal Testing & Analysis Fees 91000 9.000 9,000 9rOOO 36,000
Soils Investigations Fees 5,000 5.000 5,000 7.000 22,000
Hazardous Materials Design/Monitoring Fees 10,000 10tOOO 1 0,000 1 0,000 40,000
Regulatory Site Review/Permit Fees 2,000 21000 2)000 2.000 8,000
Utility Connection Fees 0 15,000 0 0 151000
Value engineering services 40 t 000 40.000 401000 40 I 000 160,000
Total $ 752,978 $ 767,978 $ 754191 0 $ 894, 138 $ 31170,003
09-09-Attachment Approp for Elem Schools.xls 9/3/2008
ACTION NO. A-090908-2
rrEM NO.
F-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN-rER
MEETING DATE:
Septernber 9, 2008
AGENDA ITEM:
Request to appropriate $1,132,950 school funds for
professional services for the William Byrd High School
addition/renovation project
SUBMITTED BY:
Diane D. Hyatt
Chief Financial Officer
Dr. Martin Misicko
Director of School Operations
APPROVED BY:
John M. Chambliss
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
William Byrd High School is the next project on the School capital improvements plan.
Based on the funding plan of the Future Debt Service Reserve Fund, the design work on
the project is scheduled for 2008-09, with the debt service to begin in 2009-1 O. In order to
proceed with the design of the addition/renovation of William Byrd High School, funds are
needed for A&E and other related professional fees in the amount of $1,132,950 as shown
on the attached sched u Ie.
Once the design work is complete, the specifications must be filed with the Department of
Education prior to advertizing the project for bids in order to be eligible for literary fund
loans. After the bid process is completed and the total project cost has been calculated,
literary loans and/or VPSA bonds will be used to reimburse the design costs in excess of
$900,000 (amount planned to be funded by the School Major Capital Reserve), or
$232,950
The required reimbursement resolution was approved by the School Board on October 26,
2005 and the Board of Supervisors on November 15, 2005.
FISCAL IMPACT:
A total of $1,132,950 will be advanced from the School Major Capital Reserve until the
future literary loanNPSA bonds are sold.
STAFF RECOMMENDA1-ION:
Staff recommends appropriation of the advance of $1,132,950 from the School Major
Capital Reserve for professional services related to the design of the WBHS
addition/renovation project until the future literary loanNPSA bonds are sold.
VOTE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
Yes No Abs
Ms. Moore ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. McNamara ~ D D
Mr. Flora ~ D D
c: Diane Hyatt, Chief Financial Officer
Dr. Martin Misicko, Director, School Operations
Rebecca Owens, Director, Finance
Dr. Lorraine Lange, School Superintendent
Brenda Chastain, Clerk, School Board
2
Advance Needed for Wm Byrd High School
Addition/Renovation
WBHS FEES
A&E Fee: Assessment Phase Study
A&E Fee: Basic Services
Credit Back from Assessment Phase
A&E Reproduction & Misc. Reimbursable Costs
FF&E Design Fee
Site Tapa/Survey Fees
Civil Engineering & Landscape Fees
Off-Site Water/Sewer Engineering Fees
Sanitary Disposal Water Engineering Fees
Geothermal Testing & Analysis Fees
Soils Investigations Fees
Hazardous Materials Design/Monitoring Fees
Regulatory Site Review/Permit Fees
Utility Connection Fees
Value Engineering Services
$ 1001000
796.290
o
151000
501160
131 500
60 I 000
o
o
91000
5.000
1 0,000
2,000
12,000
60,000
Total
$1,132,950
09-09- Attachment Approp for Wm Byrd.xls 9/3/2008
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COL~NTY ADMINISTRATION
CEN-rER ON TUESDAY, SEP-rEMBER 9,2008
RESOLu-rION 090908-3 AU-rHORIZING THE ABANDONMENT OF RIGHT-
OF-WAY SHOWN AS A PORTION OF BRENTWOOD COURT ON PLAT
OF SECTION NO.3 OF KINGSTON COURT, IN PLAT BOOK 11, PAGE 39,
OF -rHE ROANOKE COUNTY CIRCUIT COURT CLERK'S OFFICE, THE
ACCEPTANCE OF THE EXTENSION OF BRENTWOOD COURT INTO
THE STA.rE SECONDARY SYS.rEM, AND THE RECISSION OF
RESOLU.rION 0311 08-4.d ADOp-rED ON MARCH 11, 2008 , SAID RIGHT-
OF-WAY LOCATED IN THE WINDSOR HILLS MAGIS-rERIAL DISTRICT
WHEREAS, the plat of Section NO.3 of Kingston Court subdivision, recorded in the
Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 11, page 39,
dedicated a street designated as Brentwood Court extending from Chippenham Drive to a
turn around or cul-de-sac, which street has been accepted into the Secondary Road
System by Resolution 1 0990-4.c of the Roanoke County Board of Supervisors; and
WHEREAS, the plat of The Manor of Kingston Court, recorded in the Clerk's Office
of the Circuit Court of Roanoke County, Virginia, in Plat Book 27, page 156, extended the
street designated as Brentwood Court, VA Secondary Route 1983, which extends
Brentwood Court from its existing terminus to the end of a new permanent cul-de-sac in
this subdivision; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, on March 11,
2008, approved a request for the acceptance of this 0.08 miles of Brentwood Court (Route
1983) into the Virginia Secondary Road System and the abandonment of 3,392 square feet
of exiting VDOT right-of-way to revert to Lot 16, Block 2, Section 3 of Kingston Court
subdivision; and
1
WHEREAS, the Virginia Department of Transportation (VDOT) has expressed
reservations regarding the sequence in which the initial portion of Brentwood Court, Route
1983, had been abandoned and the request made by the Board for the acceptance of the
entire length of Brentwood Court into the State Secondary Systenl; and
WHEREAS, those portions of Brentwood Court identified to be abandoned and
discontinued are deemed to no longer serve public convenience which would warrant their
maintenance at public expense; and
WHEREAS, the new road area serves the same citizens as those portions of
Brentwood Court identified to be abandoned and those segments no longer serve a public
need; and
WHEREAS, the above-described portion of street or road is more clearly indicated
as "ACCEPTANCE OF AN EXTENSION OF BRENTWOOD COURT INTO -rHE VIRGINIA
DEPARTMENT OF TRANSPORTAl-ION SECONDARY SYSTEM AND ABANDONEr\lIENT
OF 1 ,326 S.F. OF EXISTING ROW", prepared by Roanoke County Department of
Community Development and attached hereto as Exhibit "An; and
NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Resolution 0311 08-4.d adopted by this Board on March 11, 2008, is
hereby rescinded.
2. -rhat pursuant to S 33.1-155 of the Code of Virginia, 1950 as amended, this
Board hereby orders abandoned from the secondary system of state highways the portion
of Brentwood Court, State Route 1983, from a point (A) 0.0155miles from Chippenham
2
Drive, State Route 1980, to a point (B) 0.0395 miles from Chippenham Drive, State Route
1980, a total distance of 0.024 miles.
3. That pursuant to 9 33.1-229 of the Code of Virginia, 1950, as amended, this
Board hereby establishes as part of the secondary system of state highways an extension
of Brentwood Court, State Route 1983, from a point (A) 0.0155 miles from Chippenham
Drive, State Route 1980, to a point (B) 0.0395 miles from Chippenham Drive, State Route
1980, a total distance of 0.024 miles and requests the Virginia Department of
Transportation to accept and maintain this new subdivision street extension.
4. That pursuant to 9 33.1-229 of the Code of Virginia, 1950, as amended, this
Board hereby establishes as part of the secondary system of state highways an extension
of Brentwood Court, State Route 1983, from a point (8) 0.0395 miles from Chippenham
Drive, State Route 1980, to a point (C) O.0855miles from Chippenham Drive, State Route
1980, a total distance of 0.070 miles and requests the Virginia Department of
Transportation to accept and maintain this new subdivision street extension.
5. -rhat upon receipt of the County's receipt of notification from the
Commonwealth Transportation Commissioner as required by Section 33.1-154, Code of
Virginia, (1950 as amended) that any remaining public right of way is no longer deemed
necessary for public use, such property may be deemed vacated and may be returned to
adjoining landowners by subsequent action of this Board.
6. -rhat the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such actions as may be necessary
to accomplish the provisions of this resolution, all of which shall be on form approved by
the County Attorney.
3
7. That this resolution shall be effective on and from the date of its adoption.
8. That a certified copy of this resolution shall be forwarded to the Salem
Resident Engineer for the Virginia Department of Transportation (VDOT).
Moved by:
Seconded by:
Yeas:
Nays:
Supervisor McNamara
None Reauired
Supervisors Moore, Church, Altizer, McNamara, Flora
None
A Copy Teste:
(.
Brenda J. H Iton, CMC
Deputy Clerk to the Board
pc: Arnold Covey, Director, Department of Community Development
Teresa Becher, Transportation Engineering Manager
Virginia Department of Transportation
I hereby certify that the foregoing is a true and correct copy of Resolution 090908-3
adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on
Tuesday, September 9, 2008.
Mary V. Brandt, CPS
Assistant Deputy Clerk
4
EXHIBIT A
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PROPOSED ADDI~rION SHOWN IN GRAY AND
ABANDONMENT IN BLACK
':~, rAY ,~ I
DESCRIPTION
LENGTH
RIGHT
OF
WAY
Feet
ROADWAY
WrDMrH
SERvrCES
Miles
Feet
Houses
Brentwood Court Extension. from the eXisting end of
BrentvYood court (0 its cul~de~sac
Abandonment of 1.326 S F of existing ROW
008
40
26
6
ROANOKE COUNTY
OEP ARTMENT OF
COMMUNITY OEVLOPMENT
ACCEPTANCE OF AN EXTENSION OF BRENlWOOD
COURT INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SeCONDARY SYSTEM AND
ABANDONMENT OF 1.326 S. F~ OF EXISTING ROW
AT A REGULAR MEETING OF "rHE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRA-rION
CEN-rER ON TUESDAY, SEPTEMBER 9,2008
RESOLUTION 090908-4 INITIATING AN AMENDMENT TO SECTION
30-91-2, GENERAL REGULATIONS FOR PARKING, OF -rHE
ROANOKE COUNTY ZONING ORDINANCE TO MODIFY PROVISIONS
RELA1-ING TO PARKING OF BOATS ON CORNER LOTS
WHEREAS, Section 30-14 of the Roanoke County Code and Section 15.2-2286
of the Code of Virginia provides that whenever the public necessity, convenience,
general welfare, or good zoning practice requires, an amendment to the zoning
regulations or district maps may be initiated by resolution of the governing body; and
WHEREAS, the Board requests this amendment in order to address concerns
with respect to the parking of boats on corner lots, and to initiate by resolution the
procedures to amend these sections of the Roanoke County Zoning Ordinance.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of
Roanoke County, Virginia:
1. That an amendment to Section 30-91-2, "General Regulations for
Parking", of the Roanoke County Zoning Ordinance is hereby initiated in order to allow
for the parking of boats within the front and side yard setbacks of corner lots. -rhat this
amendment would return to the provisions applicable to corner lots prior to the April 27,
1999 amendments, and that no sight distance or safety is compromised. These
provisions allowed the parking of recreational vehicles, boats, and utility trailers behind
the front building line unless space is provided in a completely enclosed garage or other
building.
2. -rhat this amendment be submitted to the Planning Commission for its
review and recommendation, which shall be forwarded to the governing body. Further
this amendment shall be scheduled for public hearings before the Planning Commission
and Board of Supervisors at the earliest practicable dates consistent with public notices
as required by law.
3. That the public necessity, convenience, general welfare, or good zoning
practice requires this amendment.
On motion of Supervisor McNamara to adopt the resolution reverting to the
ordinance prior to the 1999 ordinance with an additional statement that no sight
distance or safety is compromised, and carried by the following recorded vote:
AYES:
Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS:
None
A COpy TESTE:
Brenda J. Ho ton, CMC
Deputy Clerk to the Board
c: Paul Mahoney, County Attorney
Philip Thompson, Deputy Director, Planning
Arnold Covey, Director, Community Development
Tarek Moneir, Deputy Director, Development
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COL~NTY ADMINISTRATION
CEN-rER ON TUESDAY, SEPTEMBER 9, 2008
RESOLu-rION 090908-5 APPROVING AND CONCLIRRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS rrEM J- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for September 9,
2008 designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 7
inclusive, as follows:
1. Request from the Fire and Rescue Department to accept and appropriate funds
in the amount of $32,350 for two grants from the Virginia Department of Health
for heart monitors and replacement of laptop computers on ambulances
2. Request from the Fire and Rescue Department to accept and appropriate grant
funds in the amount of $53,042 from the Virginia Department of Health for
purchase of new arTlbulance
3. Request from the schools to accept and appropriate funds in the amount of
$24,990.47 for Fiscal Year 2008-2009
4. Request to donate a surplus Motor Grader to Craig County
5. Request to approve amendment to the Roanoke County Bonding Policy
6. Confirmation of committee appointments
7. Resolution of appreciation to Michael L. Lewis, Fire and Rescue Department,
upon his retirement after twenty years of service
That the Clerk to the Board is hereby authorized and directed where required by law
to set forth upon any of said items the separate vote tabulation for any such item pursuant
to this resolution.
On motion of Supervisor Flora to adopt the resolution with Item 4 removed, and
carried by the following recorded vote:
AYES:
Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS:
None
On motion of Supervisor Altizer to adopt Itenl J-4, and carried by the following
recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara
NAYS: None
ABST AI N: Supervisor Flora
A COpy TESTE:
,
Brenda J. Hol on, CMC
Deputy Clerk to the Board
c: Rick Burch, Chief, Fire & Rescue
Rebecca Owens, Director, Finance
Pete Haislip, Director, Parks & Recreation
Arnold Covey, Director, Comnlunity Development
Tarek Moneir, Deputy Director, Development
Philip Thompson, Deputy Director, Planning
Dr. Lorraine Lange, School Superintendent
Brenda Chastain, Clerk, School Board
2
ACTION NO. A-090908-5.a
ITEM NO.
J-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN-rER
MEE-rING DATE:
September 9, 2008
AGENDA ITEM:
Request from the Fire and Rescue Department to accept and
appropriate funds in the amount of $32,350 for two grants from
the Virginia Department of Health
SUBMITTED BY:
Richard E. Burch, Jr.
Fire and Rescue Chief
APPROVED BY:
John Chambliss
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Fire and Rescue Department requests that the Board accept and
appropriate the following grants:
1. -rhe Virginia Department of Health, Office of Emergency Medical Services, has
awarded the Fire and Rescue Department a 50 010 matching grant (Grant #VN-C01/
12-07) totaling $18,000 to purchase two 12-lead heart monitors.
2. -rhe Virginia Department of Health, Office of Emergency Medical Services, has
awarded the Fire and Rescue Department a 50010 matching grant (Grant # VN-C01 I
12-07) totaling $14,350 to purchase 10 mobile laptop computers for use on the
ambulances. These computers will replace 1 0 current computers.
FISCAL IMPACT:
1. The Roanoke County Fire and Rescue Department has budgeted funds for the 500/0
match that the State requires for the grant to purchase the 12 lead heart monitors.
2. -rhe Roanoke County Fire and Rescue Department and the County have budgeted for
the 500/0 match that the State requires for the grant for the 1 0 new lap top computers
AL-rERNA TIVES:
1. -rhe department will not be able to purchase the new heart monitors without the
matching funds from the State.
2. The department will not be able to purchase the new lap top computers without the
matching funds from the State.
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of the grants funds in the amount of
$32,350 into the Fire and Rescue Department's budget.
vo-rE:
Supervisor Flora motion to approve staff recommendation
Motion Approved
Yes No Abs
Ms. Moore ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. McNamara ~ D D
Mr. Flora ~ D D
c: Rick Burch, Chief, Fire & Rescue
Rebecca Owens, Director, Finance
2
ACTION NO. A-090908-5.b
ITEM NO.
J-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COL~NTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS-rRATION CENTER
MEETING DATE:
September 9,2008
Request from the Fire and Rescue Department to accept and
appropriate grant funds in the amount of $53,042 from the
Virginia Department of Health
AGENDA ITEM:
SUBMITTED BY:
Richard E. Burch, Jr.
Fi re and Rescue Chief
APPROVED BY:
John Chambliss
County Administrator
COlJNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMA-rION:
The Roanoke County Fire and Rescue Department requests that the Board accept and
appropriate the following grant:
The Virginia Department of Health, Office of Emergency Medical Services has awarded
the Fire and Rescue Department a 50 010 matching grant (Grant #VW-C01/12-07) totaling
$53,042.00 to purchase one new ambulance. The ambulance will allow for an ambulance
to be placed at the new North County Fire Station.
FISCAL IMPACT:
The Roanoke County Fire and Rescue Department has budgeted funds for the 500/0 match
that the State requires for the grant to purchase the new ambulance.
AL TERNA liVES:
The department will not be able to purchase the ambulance without the state grant funds.
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of the grants funds in the amount of
$53,042 into the Fire and Rescue Department's budget.
vo-rE:
Supervisor Flora motion to approve staff recommendation
Motion Approved
Yes No Abs
Ms. Moore ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. McNamara ~ D D
Mr. Flora ~ D D
c: Rick Burch, Chief, Fire & Rescue
Rebecca Owens, Director, Finance
2
ACTION NO. A-090908-5.c
ITEM NO.
J-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN-rER
MEE-rING DATE:
September 9,2008
AGENDA ITEM:
Request from the schools to accept and appropriate funds in
the amount of $24,990.47 for 2008-09.
APPROVED BY:
John M. Chambliss, Jr.
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools requests that the Board accept and appropriate the following:
1. The Virginia Department of Education has notified Roanoke County Schools that it has
been allocated $11 ,337.22 for the purpose of paying the testing fees associated with
industrial certification and licensure exams for Career and Technical Education (CTE)
students. C-rE program completers are required to take an exam that is appropriate
for their program area.
2. -rhe Virginia Department of Education funds Roanoke County School's Project
Graduation Summer Academy through a reimbursement system. Project Graduation is
a program that offers SOL-based remediation and retesting for students in danger of
not graduating because they lack verified credits. The Schools applied for funds and
were granted $13,653.25 for the Project Graduation Summer Academy.
FISCAL IMPACT:
This appropriation increases the Career and Technical Education budget by $11 ,337.22,
and increases the Testing budget by $13,653.25.
STAFF RECOMMENDATION:
Staff recommends the appropriation of funds in the amount of $24,990.47 for 2008-09.
VOTE:
Supervisor Flora motion to approve staff recommendation
Motion Approved
Yes No Abs
Ms. Moore ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. McNamara ~ D D
Mr. Flora ~ D D
c: Rebecca Owens, Director, Finance
Dr. Lorraine Lange, School Superintendent
Brenda Chastain, Clerk, School Board
ACTION NO. A-090908-5.d
rrEM NO.
J-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 9, 2008
Request to donate a surplus Motor Grader to Craig County
AGENDA ITEM:
SUBMITTED BY:
Pete Haislip, Director
Parks, Recreation and Tourism
APPROVED BY:
John M. Chambliss, Jr.
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Department of Parks, Recreation and Tourism purchased a new motor grader in 2006
to replace the existing 1979 Blade-Mor Grader. As staff prepared to surplus the 1979 Mor-
Grader, we received a request from Ms. Suzanne Abbott Holth, Deputy Clerk for Craig
County, asking that Roanoke County donate the grader to Craig County. Craig County is
assisting the community in the development of a ball field and special event area and
indicates that this grader could be of service to them.
Staff supports donating this equipment to Craig County as it will help with their construction
of much needed community facilities.
FISCAL IMPACT:
No fiscal impact other than lost revenues from the sale of surplus property. With the age
and condition of this grader, this should be minimal.
AL TERNA-rIVES:
1. Approve the donation of a surplus motor grader to Craig County.
2. Do not approve the donation of a surplus motor grader to Craig County.
STAFF RECOMMENDATION:
Staff recommends approval of Alternative 1.
vo.rE:
Supervisor Altizer motion to approve staff recommendation
Motion Approved
Yes No Abstain
Ms. Moore [gJ D D
Mr. Church [gJ D D
M r. Altizer [gJ D D
Mr. McNamara [gJ D D
Mr. Flora D D [gJ
c: Pete Haislip, Director, Parks & Recreation
ACTION NO. A-090908-5.e
ITEM NO.
J-5
AT A REGULAR IVlEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADIVIINISTRATION CENTER
MEE-rING DATE:
September 9, 2008
AGENDA ITEM:
Request to approve amendment to the Roanoke County
Bonding Policy
SLIBMITTED BY:
Tarek Moneir
Deputy Director of Development
APPROVED BY:
John M. Chambliss, Jr.
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
To obtain a reliable guarantee of the timely construction of site and subdivision physical
improvements to be accepted into the public system, Roanoke County Board of
Supervisors established this bonding policy outlining the County and State Code
requirement to ensure that resources are available to complete the improvements should
the developer fail to provide them.
This policy contains certain language for the performance agreement, forms of guarantee
and release procedures among other forms and procedures for the County to follow in
case of default by the developer to comply with the development codes and regulations.
Based on the organization changes that were done over the years, the staff incorporated
the positions associated with the procedures. We also amended the estimated cost of the
improvements for contingencies from 1 0 percent to 25 percent due to the increase of the
administrative cost in case of default by the developer. This increase falls in line under the
established State Law.
FISCAL IMPACT:
None
ALTERNATIVES:
1. Approve the attached amendment to the Roanoke County Bond Policy
2. Deny the proposed amendment
STAFF RECOMMENDA1-ION:
The staff recommends approving the amendment to the Roanoke County Bond Policy as
reflected in the attached document and shall be in effect 'from and after the date of its
adoption.
VOTE:
Supervisor Flora motion to approve staff recommendation
Motion Approved
Yes No Abs
Ms. Moore ~ D D
Mr. Church ~ D D
Mr. Altizer ~ D D
Mr. McNamara ~ D D
Mr. Flora ~ D D
c: Tarek Moneir, Deputy Director, Development
Arnold Covey, Director, Community Development
Philip Thompson, Deputy Director, Planning
2
ROANOKE COUNTY
BONDING POLICY
Roanoke COLlnty Administration Center
5204 Bernard Drive
P. O. Box 29800
Roanoke, VA 24018
Office: 540-772-2065
Fax: 540-772-2108
Llpdate: September 9,2008
.. 1 -
TABLE OF CONTENTS
I. Pur po se . . . ........ . . . . . .. . .. ... . . . . . .. . . .. . ......... . ... . . . .. .. .. . . . .. . .. . . . . . .. . . ... .. . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . 3
II. P erforma nee Ag ream e nt ............................................................................................. 3
III. Forms of Guarantee. .................... .................. ..... ...... .............. ........... '" ...........3
A. Corporate Surety Bond........................................................................... 3
B. Ca s h A ceo u n t ............................................................................................. 3
C. Irrevocable Letter of Credit.. ..... .......... ..... ........... ................. ..... ..............4
D. Letter of Escrow (Set-Aside Agreement) ............................................... 4
IV. Debarment of Surety. ..... ..............oo. .............. ............. ..................... ........ ..... 5
V . Form s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . .. 6
VI. Extensions and Rebonding of Agreements ...................................................... 6
VII. Part i a IRe I e as e of Bon d . . . . . . .. . . . . . . .. .. . . . . .. . . . . .. .. . . . .. .. .. . . . . .. .. . . . . . . . .. . . . . . . . . .. . . . . . . . . . . . . .. . . . . .. . . . . . . . . .. 7
VIII. Bond and Agreement Release Procedures ......................................................... 8
IX. Default and Evaluation Procedures..................... .................................................. 1 0
- 2 -
Bondina Policy
I. Purpose
To obtain a reliable guarantee of the timely construction of site and subdivision physical
improvements to be accepted into a public system, improvements required by State,
County Code, regulation, or non-public physical improvements required under
proffered conditions (as provided in Sec. 15.2-2299), in accordance with approved
plans, current County standards and specifications, and County and State Code
Requirements. Further, to ensure that resources are available to complete such
improvements should the developer fail to provide them.
II. Performance Agreement
Before recordation will be granted, to a proposed subdivision or site plan, the developer
must execute a Perfonnance Agreement promising to construct required improvements
in a timely l11anner and in accordance with County specifications. The agreement must
be supported by an approved form of guaranty. The maximum period of agreement
shall be twenty four (24) months, although extensions may be made in accordance with
this policy. The agreement shall be between the developer or his/her designee and the
Roanoke County Board of Supervisors. Surety shall be equivalent to one hundred
twenty-five percent (1250/0) of the estimated cost of improvements as determined by
the design engineer and approved by the Department of Community Development.
III. Forms of Guarantee
Corporate Surety Bond, Cash Escrow Account, Irrevocable Letter of Credit, and/or Letter
of Escrow (Set-Aside Agreement), are the only approved forms of guaranty. Whatever
its form, the surety is designed to guarantee the County a fund for completion of
required improvements in the event a developer fails to discharge the obligations of his
performance agreement The obligation of all surety is to PAY ON DEMAND from the
designated funds as required to fully complete the improvements in accordance with
the performance agreement.
A. COrPorate Suretv Bond
Such bonds must be furnished by an insurance company licensed to transact
fidelity and surety insurance in Virginia and must guarantee the full amount of
the improvements. Such bonds will obligate the surety when notified of its
Principafls default to elect either to perform in its Principal's stead, or pay the
face amount of the bond, or any lesser amount as determined by the Director of
the Department of Community Development or his/her designee.
B. Cash Escrow Account
The face amount of the guaranty will be submitted to the Director of the
Department of Community Development or his/her designee to be deposited
- 3 -
with the Treasurer of Roanoke County. The funds will be deposited in an
interest-bearing account earning the highest rate of return for which the funds
qualify. Interest accruing on such funds shall be available to the County in
the event of default by the developer for application to the cost of completing
required improvements; otherwise, such interest shall accrue for the benefit of the
developer.
C. Irrevocable Letter of Credit
An Irrevocable Letter of Credit meeting the following minimum requirements
will be accepted:
1. -rhe lending institution must be insured by the FDIC or FSLIC.
2. The following language must be a part of all issued Letters of Credit:
"This Irrevocable Letter of Credit shall remain in full force for a period of one
(1) year from the effective date hereof and shall automatically renew itself
from year to year thereafter unless and until the (issuing bank name) shall
give ninety (90) days prior written notice to the County of Roanoke, Virginia,
by certified mail, return receipt requested, of its intent to terminate the same
at the expiration of the ninety (90) day period. During the last thirty (30) days
during which the Letter of Credit is in full force and effect, the County may
draw up to the full amount avai'lable under the Letter of Credit with a draft
accompanied by a document stating that (applicant name) has not completed
the improvements and has not provided an acceptable substitute 'rrevocab'e
Letter of Credit and that the drawing is for the explicit purpose of
guaranteeing and/or providing for the completion of the improvements."
(Amended 08/23/88)
D. Letter of Escrow (Set-Aside Aareement)
Set-aside Agreement among the Developer, a lending institution insured by the
FDIC or FSLIC which is making the development or construction loan to the
developer for the project and the County:
1. This agreement must commit the bond funds to payment for required bonding
improvements, and no other purposes.
2. -rhe Director of the Department of Community Development or hislher designee
will have frfteen (15) working days in which to approve or disapprove any
expenditure, upon written request for approval identifying the project and the
agreement, the nature of the proposed expenditure, and the balance of the
completion fund.
3. The agreement will acknowledge that the fund cannot be drawn below
twenty percent (200/0) of the starting balance, or other such maximum
reduction permitted by this policy, until final release, and shall limit to four (4)
..4-
the maximum number of draws that may be made.
IV. Debarment of Surety
A. Any person otherwise qualified in accordance with the requirements of this poHcy
to act as surety for any Performance Bond may nevertheless be disqualified
from acting in such a capacity on any agreement to which the Board of County
Supervisors is a party, in accordance with the provisions of this section.
B. Whenever the Bonding Committee shall recommend to the Board that any person
be disqualified from acting as surety on any bond, the Board shall proceed as
follows:
1. Notice of such recommendation shall be served by certified mail on such
person. Such notice shall inform such persons of the grounds upon which
such recommendation is made and the time and place the matter will be
taken up by the Board.
2. Such person may appear and be heard on the matter.
3. Following the hearing, the Board may declare such person ineligible from
acting as surety satisfactory to the Board for such period of time, not to
exceed, five (5) years, as it may specify; may defer its finding on such terms
and conditions as it deems appropriate; or may dismiss the recommendation
of the Bonding COrTlmitteea
c. Any matter tending to establish that the surety will not perform in accordance
with the terms of the surety's contract commitment shall be grounds for
disqualification. Specific reasons for disqualification shall include but not be
lirrlited to:
1. -rhe surety commits an act of bankruptcy or reorganization, or becomes
insolvent or bankrupt, or makes an assignment for the bene'fit of creditors, or-
consents to the appointment of a trustee, or has a receiver appointed for a
substantial part of its property without its consent;
2. The surety is presently held in default of one or more bond contracts in which
the County is obligee, or having breached a bond contract in the past fails to
give reasonable assurances that it will discharge its obligations under future
performance bonds;
3. -rhe surety is in default of one or more identical or substantially similar bond
agreements with any other political subdivision of the state;
4. Any managing or policy-making officer of the surety, acting in the course of his
employment or on behalf of the surety, is convicted under state or federal
statutes of embezzlement, theft, forgery, bribery, falsification or destruction of
- 5 -
records, fraud or any other offense indicating a lack of business integrity or
business honesty which substantially affects the surety's
responsibilities/reliability as a surety for perfonnance and duties owed to the
Cou nty .
5. Any other cause that the Board determines to be so serious and compelling
as to affect responsibility as a surety, including debarment by another
government entity.
V. Forms
The County Attorney shall approve, and may amend from time to time, standard forms
which may be used for any land subdivider or site agreement and letter of credit or bond.
No deviations shall be accepted unless approved by the County Attorney for conformity
with this policy and all applicable requirements.
VI. Extensions and Rebonding of Agreements
A. When a developer enters into an agreement with the County, it is understood
that all the necessary physical improvements must be completed in the specified
period of time unless the developer obtains an extension of time with an
extension of surety. If all the noted improvements are not completed within this
amended time period and no extension has been obtained, or a replacement
agreement and surety have not been submitted and approved with a new
expiration date, the agreement is deemed in default.
B. A minimum of not les5 than ninety (90) days prior to the expiration of the
agreement, the developer and surety shall be notified in writing. The notification
cautions the developer and surety that unless the work is completed in
accordance with the agreement and approved plans. or an extension of time is
obtained in accordance with the requirements of this policy, the developer win
be in default.
C. In the event the developer does not respond satisfactori'y to the ninety (90) days
letter referred to in Section VI paragraph BJ the matter will be referred to the
Bonding Cornmittee for their action.
D. Bond extensions, agreement extensions and sureties will be reviewed by a
Bonding Cornmittee appointed by the Board of Supervisors. Membership shall
include the Assistant County Administrator, the Director of Community
Development or his designee. and the County Attorney, or his/her designee.
E. The developer can make a written request to the Bonding Corrrrnittee for an
extension of the expiration date for a maximun1 period of one (1) year. The
developer must also indicate the reasons and conditions, which have
precluded him from completing the required physica' improvements. The
- 6-
developer must also have all sureties' written consent to the request,
including corporate surety companies.
F . If the developer has requested an extension or a substitute agreement and
surety, Community Development staff may prepare a written fact finding
report based on the reevaluation by the County review engineer and present
it to the Bonding Committee. The Bonding Committee reviews the staff report of
the project and the request submitted by the developer. The factors
considered by the Bonding Committee include the following:
1. Percent of project already completed.
2. Percent of project completed and served by public facilities.
3. Rate of construction activity:
a) Weather conditions
b) Economic conditions
4~ Developer's history of performance in development in the County.
If the Bonding Committee approves the request, the Community Development
Director may issue an extension for no more than twelve (12) months/one (1)
year from the date of approval.
G. In situations where it is clear that the developer can and will complete the
physical improvements within ninety (90) days of the expiration of the agreement
date, the County win take no further action on the default. However, the project
will be continuously monitored to insure that progress is being made. FaHure to
complete the project within such period will result in handling the project as any
other default.
VII. Partial Release of Surety:
Any surety subject to this policy may be partially released based on completed work on
the project in accordance with this section or Section VIII. No more than three periodic
partial releases can be issued by Roanoke County in any twelve-month period (815.2-
2245.E Code of Virginia).
A. A developer seeking partial reJease of any surety shall submit a written surety
reduction request to the Director of the Department of Community Development
or his/her designee. No request shall be deemed received unless it is
subrrlitted in accordance with this section and meets the following
requirements~
1. The developer's request must identify the project, performance
agreement, surety number, corrlpletion date and must specify the
- 7 -
amount of reduction sought; and,
2. Such request shall certify the percentage of the project completed, and
shall summarize the nature and cost of the work remaining, together
with a projected timetable for completion.
3. A certificate of completion "from either an engineer or surveyor, licensed
in the State of Virginia, certifying that the work described has been
performed in strict conformity with approved plans or in accordance
with as-built plans submitted therewith and that the work meets all
applicable standards.
4. A certificate of substantial completion from the Western Virginia Water
Authority certifying that the water and sewer construction or a specified part
thereof is sufficiently completed so that the project or specified part can be
utilized for the purposes for which it is intended. Such certification and
subsequent request for reduction allows for a partial rerease of 750/0 of the
bonded water and sewer amounts for the specified area only.
B. The Bonding Committee (or its designee) shall approve or disapprove any
reduction request within thirty (30) days of receipt. If the request is approved, the
Director of the Department of Community Development or his/her designee
shall notify the developer and surety company in writing of the amount of the
partial release. If disapproved, the Community Development Director shall notify
the developer of the specific reasons for disapproval, of speci'nc defects or
deficiencies in construction, and suggested corrective measures.
VIII. Surety and Agreement Release Procedures
A. After the physical improvements have been completed in their entirety, the
developer must request a general inspection through the Director of the
Department of Community Development or his/her designee. The general
inspection will be a joint inspection with the Department of Community
Development and the developer.
Procedures to follow:
1. A certificate of final completion from the Western Virginia Water Authority
must be submitted to the Department of Community Development
2. Date is set for in-field inspection with the Department of Community
Development and the developer present and punch list is made of those
items requiring correction.
3. -rhe review engineer sends the developer a copy of the punch list. The
developer has thirty (30) days to complete the necessary improvements.
It should be noted that this punch list does not relieve the developer of liability
- 8 -
for defective work later discovered. If the punch list corrections are not
completed within thirty (30) days, the entire project is subject to re-inspection.
The developer notifies the Department of Community Development that
he has completed the punch list items and desires final inspection.
4. If public streets are involved, the Department of Community Development
will send the developer a check list of items required to be submitted to the
County to complete the Virginia Department of Transportation acceptance of
streets. Once these items are received, the County will then set a date for joint
inspection with the Virginia Department of Transportation and the developer.
5. If the joint inspection discloses that aU improvements are not satisfactori'y
completed, the following steps will be taken:
a) The review engineer sends the developer a copy of the punch
fist, and he has thirty (30) days to complete the necessary
improvements. It should be noted that this punch list does not
relieve the developer of liability for defective work later discovered. If
the punch list corrections are not completed within thirty (30) days,
the entire project is subject to re-inspection.
b) The developer notifies the Department of Commu nity
Development that he has completed the punch list items and
desires final inspection.
6. If the joint inspection discloses that all improvements have been satisfactorily
completed, the following steps will be taken:
a) The Virginia Department of Transportation will forward a letter to the
Review Engineer indicating that a satisfactory inspection has been
made.
b) The developer requests a resolution from the Board of Supervisors by
submitting a maintenance bond (value determined by VDOT) to the
department of community development department.
B. The Director of Community Development notifies the Bonding
Committee and requests that the County Attorney prepare a resolution
for action by the Board of County Supervisors.
c. Following the adoption of the resolution by the Board of Supervisors,
copies shall be forwarded to the Virginia Department of Transportation, to
the Bonding Conlmittee, and to the Developer.
I. The Virginia Department of Transportation shall then formally accept
the roadway into the State Highway system.
iL The Bonding Committee or its designee will then process the
- 9-
paperwork necessary for the release of the subdivision's bond and
will release the bond upon receipt of notification of street
acceptance by the Virginia Department of Transportation.
IX. Default and Evaluation Procedures
A. If the developer fails to complete the required physical improvements in
the period of time specified in the agreement or any approved extension,
the project/developer is in default.
B. -rhe Bonding Committee will consider facts presented by the
community development on the project and forward a report to the
Board of County Supervisors, with the Committee's recommendation
that the Board formally declares the developer/project to be in default, and
with the Committee's recommendation for a course of action in response to
a the default. Such recommendations may include the following in any
combination:
1. That the County Attorney be authorized to institute such actions as
he deems appropriate to enforce the provisions of this policy, the
performance agreement and bond, and applicable code provisions.
2. That once the ninety (90) day notification is received from the bank,
all physical improvements must be completed and accepted by all
County and State agencies within sixty (60) days from bank
notification or Roanoke County is required to automatically draw on
the Letter of Credit. (Amended 08/23/88)
3. That demand be made of the surety on the developer's bond for
payment of the funds secured thereby, for application to completion of
the project, or for performance of its principal's obligations.
4. That the County contract for completion of the project.
C. The developer and surety provider will be mailed copies of the Committee's
report and recoITlmendation and will be advised of their opportunity to be
heard on the matter at the scheduled meeting of the Board. The developer
or surety provider will be given at least fifteen (15) days notice of such
meeting and may offer proposals for completion as alternative to that of the
recornmendation of the Bonding Committee. Any such proposal must be
reduced to writing and signed by the developer and/or surety provider.
Established October 23, 1984
Revised 08/23/88
Revised 09/9/08
- 10-
ACTION NO. A-090908-5.f
ITEM NO. J-6
AT A REGULAR MEE1-ING OF THE BOARD OF SUPERVISORS OF ROANOKE
COLINTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS-rRATION CENTER
MEETING DATE:
September 9,2008
AGENDA ITEM:
Confirmation of committee appointments
SUBMITTED BY:
Wanda G. Riley, CPS
Clerk to the Board
APPROVED BY:
John Chambliss
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. CaoitallmDrovement Proaram (CIP) Review Committee
It was the consensus of the Board to add confirmation of the reappointment of Steve
Campbell, Hollins Magisterial District, to serve an additional one-year term which was
effective September 1, 2008, to the Consent Agenda.
2. Economic Develooment Authority
It was the consensus of the Board to add confirmation of the reappointment of Linwood
Windley, Windsor Hills District, to serve an additional four-year term which will expire on
September 26, 2012.
2. Lenath of Service Awards Proaram {LOSAPl
It was the consensus of the Board to add confirmation of the following appointments as
recommended by the Volunteer Fire and Rescue Chiefs Board:
(1) Colin Gee, volunteer member-at-Iarge
(2) Sonja Stump, rescue volunteer member
It was also the consensus of the Board that the terms of office for these two positions
expire on January 1 , 2012, so that the terms can be staggered. Thereafter, the terms for
these two positions will remain four-year terms.
VOTE:
Supervisor Flora motion to approve staff recommendation
Motion Approved
Yes No Abs
Ms. Moore [g] D D
Mr. Church [g] D D
Mr. Altizer [g] D D
Mr. McNamara [g] D D
Mr. Flora [g] D D
c: CIP Review Committee File
Economic Development Authority File
LOSAP Committee File
2
AT A REGULAR MEETING OF THE BOARD OF SL~PERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS-rRA-rION
CEN-rER ON TUESDAY, SEPTEMBER 9, 2008
RESOLu-rION 090908-5.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MICHAEL L.
LEWIS, FIRE AND RESCUE DEPARTMENT, UPON HIS RETIREMENT
AFTER TWENTY YEARS OF SERVICE
WHEREAS, Michael L. Lewis was employed by Roanoke County on December 7,
1987; and held the positions of Firefighter, Fire Sergeant, Battalion Chief - Training,
Senior Battalion Chief, and Division Chief; and
WHEREAS, Mr. Lewis retired from the Roanoke County Fire and Rescue
Department on June 1, 2008, as Fire Lieutenant, after twenty years and six months of
service to Roanoke County; and
WHEREAS, Lieutenant Lewis was instrumental during his career at promoting
wellness and physical fitness for the fire and rescue employees to reduce injuries and
illnesses; and
WHERAS, Lieutenant Lewis worked diligently to establish the earlier criteria for
physical fitness entry exams for all new hires and was part of a Regional Committee that
implemented the current Candidate Physical Fitness Abilities Test commonly referred as
CPAT; and
WHERAS, Lieutenant Lewis served as a mentor to the younger members of the Fire
and Recue Department, both career and volunteer, to improve the overall department "one
mernber at a time"; and
WHEREAS, Lieutenant Lewis, through his employnlent with Roanoke County, has
been instrumental in improving the quality of life and providing services to the citizens of
Roanoke County.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MICHAEL L. LEWIS for more than twenty years of capable, loyal, and dedicated
service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Flora to adopt the resolution, and carried by the following
recorded vote:
AYES:
Supervisors Moore, Church, Altizer, McNamara, Flora
NA YS:
None
A COpy TESTE:
Brenda J. Holton, CMC
Deputy Clerk to the Board
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADIVIINIS-rRATION
CENTER ON TUESDAY, SEPTEMBER 9,2008
RESOLUTION 090908-6 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of -rhe Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, -rHEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which tllis certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Flora to adopt the resolution, and carried by the following
recorded vote:
AYES:
Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS:
None
A COpy TESTE:
Brenda J. Ho ton, CMC
Deputy Clerk to the Board