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HomeMy WebLinkAbout10/14/2008 - Regular October 14, 2008 707 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 14, 2008 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of October 2008. IN RE: CALL TO ORDER Chairman Flora called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Richard C. Flora, Vice-Chairman Michael W. Altizer, Supervisors Joseph B. "Butch" Church, Joseph P. McNamara, Charlotte A. Moore MEMBERS ABSENT: None STAFF PRESENT: John M. Chambliss, County Administrator; Paul M. Mahoney, County Attorney; Dan O'Donnell, Assistant County Administrator; Mary V. Brandt, Assistant Deputy Clerk to the Board; Teresa Hamilton Hall, Public Information Officer IN RE: OPENING CEREMONIES The invocation was given by Pastor Bart Weakley, Northview United Methodist Church. The Pledge of Allegiance was recited by all present. 708 October 14, 2008 IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS ~ Proclamation declarina October 2008 as Fire Prevention Month in the County of Roanoke Chairman Flora presented the proclamation to Richard Burch, Chief of Fire and Rescue. Captain Gary Huffman, Fire Marshal; Brian Clingenpeel, Public Educator; and Spot, the Fire and Rescue Dog; were present. IN RE: NEW BUSINESS ~ Reauest for authorization to execute! modification aareement between the County of Roanoke. the Roanoke County Economic Development Authority. and Tecton Products. (Jill Loope. Assistant Director of Economic Development) A-101408-1 Ms. Loop advised that Roanoke County entered into a performance agreement with Tecton Products in 2005 which provided for an economic development grant and certain other considerations to the company based upon measurable performance goals. She reported that the proposed development was to be implemented in two phases with Phase I to include the construction of a 75,000 square foot manufacturing facility with a minimum investment of $6.5 million in improvements, machinery, and equipment and the employment of at least 58 people and Phase II to include a $5.6 million expansion and a total of 93 employees. October 14, 2008 709 Ms. Loop advised that Tecton has significantly exceeded the investment projections for Phase I; however, due to a downturn in the residential construction market, the company has failed to meet its minimum employment obligations. She stated that current employment at the facility is 36 full-time employees with plans to increase employment to 45 by the first of the year. She reported that the company is requesting a 15-month extension to the performance agreement until November 30, 2009, to grant them the opportunity to fulfill the employment objectives of the agreement. She added that this request is consistent with the extension allowable under the Code of Virginia for the Governor's Opportunity Fund Grant that the company received. Ms. Loop advised that the modification agreement will also grant a 15- month extension to the Phase II development until March 31, 2013. She stated that staff has consulted with The Virginia Economic Development Partnership and the Roanoke County Economic Development Authority and that all parties are in agreement with this extension request. She noted that there is no negative fiscal impact as a result of the modification agreement. Ms. Loop advised that staff recommends authorizing the execution of the modification agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and Tecton Products. There was no discussion on this item. 710 October 14, 2008 Supervisor Church moved to approve the staff recommendation (authorizing the execution of the modification agreement between the County of Roanoke, the Roanoke County Economic Development Authority, and Tecton Products). The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None IN RE: FIRST READING OF ORDINANCES .1: First readina of an ordinance to approve! lease aareement with the Ida Mae Holland Trust for land adiacent to the Read Mountain Preserve. (Janet Scheid. Greenwav Planner) Ms Scheid advised that Roanoke County owns approximately 250 acres on the Bonsack side of Read Mountain which is known as Read Mountain Preserve. She noted that the grand opening for this park will be October 23, 2008, at 10:00 a.m. She reported that although the County's property extends to the ridgeline of Read Mountain, it does not go to the very top-an area known as Buzzards Rock. She stated that this outcropping of rocks is very scenic and provides outstanding views of the Hollins side of Read Mountain making it the logical destination point for any trail through this County property. Ms. Scheid advised that several years ago, the volunteers with Read Mountain Alliance built a trail to Buzzards Rock with permission from the property owners although the trail was not open to the public. She reported that since the October 14, 2008 711 County plans to open this property to the public, it is necessary and prudent to enter into a lease agreement with the property owners to formalize access to the property so that the public may enjoy the view from Buzzards Rock. She stated that staff has worked with Matilda Holland Bradshaw and John Bradshaw, who represents the Trust, to deal with their concerns about trespassing and liability which the lease addresses. Ms. Scheid thanked the following groups and individuals who donated land or labor to make this park possible: Dr. AI and Beth Durham, Fralin and Waldron, the Ida Mae Holland Trust, Read Mountain, Dr. Bill Gordge and his volunteers, and Parks and Recreation Department staff who organized several Eagle Scout projects in the park. Ms. Scheid stated that the annual rent is one dollar, and that staff recommends approval of the first reading of ordinance accepting the lease agreement with the Ida Mae Holland Trust and scheduling the second reading of the ordinance for Tuesday, October 28, 2008. Supervisor Flora noted that the Holland family is very active in the community and that John Bradshaw has done a lot for the Hollins area. He extended his sincere appreciation to the Holland family. There was no discussion on this item. Supervisor Flora moved to approve the first reading and set the second reading for October 28, 2008. The motion carried by the following recorded vote: 712 October 14, 2008 AYES: NAYS: IN RE: Supervisors Moore, Church, Altizer, McNamara, Flora None PUBLIC HEARING AND SECOND READING OF ORDEINANCES .L Second readina of an ordinance amendina Chapter 20 "Solid Waste" of the Roanoke County Code. (Anne Marie Green. Director of General Services) 0-101408-2 Ms. Green advised that the only change in the ordinance since the first reading is that the definition of small in reference to building materials now reads as a six foot by six foot by six foot load. She added that this definition is more compatible with the language used throughout the ordinance. Supervisor Moore thanked the Solid Waste staff for their hard work. She added that she hoped that technology would become available in the future to allow the County to recycle plastic and glass. She noted that Ms. Green has been researching new recycling technologies and requested a brief update. Ms. Green reported that Dan Miles, Executive Director of the Roanoke Valley Resource Authority, is interested in increasing the Authority's recycling activity. She stated that he, staff from the City, and County staff have traveled to Elizabeth City, North Carolina, to look at a company that recycles glass through a new process that the Authority may be able to use in the future. She reported that the process uses a machine to grind the glass into sand which can be used in various applications such as October 14, 2008 713 wallpaper backing and concrete. She added that the County does recycle some plastics; however, new technologies as well as the rising cost of petroleum may make it more feasible to recycle more plastic in the future. In response to Supervisor Altizer's inquiry, Ms. Green reported that the small load of building materials that may now be picked up is per collection cycle rather than per project. There were no citizens to speak on this item. Supervisor Church advised that the feedback he has received from citizens regarding these changes has been positive. He moved to approve the ordinance, and the motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None ORDINANCE 101408-2 AMENDING SECTION 20-1, 'DEFINITIONS', SECTION 20-24, 'SPECIFIC COLLECTION CATEGORIES', AND SECTION 20-25. 'SUPPLEMENTAL COLLECTION SERVICE' OF CHAPTER 20. "SOLID WASTE" OF THE ROANOKE COUNTY CODE WHEREAS, the Board of Supervisors of Roanoke County has determined that several amendments to the solid waste chapter of the Roanoke County Code are necessary to improve and enhance solid waste collection services for the citizens of Roanoke County; and WHEREAS, the Board has determined that it is in the public interest to make these amendments to this chapter; and WHEREAS, the first reading of this ordinance was held on September 23, 2008, and the second reading and public hearing was held on October 14, 2008. 714 October 14, 2008 NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. follows: That Chapter 20. "Solid Waste" of the Roanoke County is amended as ARTICLE I. IN GENERAL Sec. 20-1. Definitions. The following words and terms, as used in this chapter, shall have the meanings ascribed to them in this section: Automated collection: A mechanical method of garbage collection utilizing a vehicle equipped with a hydraulic arm that empties special containers provided by the county. Brush collection: Curbside collection of brush, small tree limbs, and other arboreal materials from residential customers. Bulk collection: Manual curbside collection from residential customers of appliances, furnaces, air conditioners, furniture, carpeting, rugs, bagged leaves and grass, boxes, four (4) unmounted tires, building materials and other permissible household items tee brge or he3VY for g3rbage cans. Building Material: Any homeowner generated material from small remodeling or repair work. Examples of included items would be lumber (less than 3 feet in length), wood from trim, paneling, small amounts of containerized drywall or ceiling tile, PVC or galvanized pipe (less than 3 feet in length). No individual piece or container may weigh more than 50 pounds. No more than a 6' x 6' X 6' pickup truck load will be collected at anyone time. Commercial collection: The county's limited curbside collection of garbage placed in approved containers, generated by licensed business establishments, including three (3) to five (5) family rental properties, one (1) to five (5) unit retail complexes, churches and church-run daycares. Const.""ust.ionldomoJ.ition VK1Sto: Any structural '::aste m3teri31 produced in the construction, remodeling, repair, or demolition of buildings, homec, industrial plants, pavements and ctruc-tureG including but not limited to, lumber, concroto, 3sph31t pavement, roofing tile, plaster board, piping 3nd 311 other cimibr items. October 14, 2008 715 Contractor/commercial waste: Waste material, including construction/demolition waste, resulting from work performed under contract for consideration. This includes, but is not limited to, trimming, yard maintenance and remodeling or other home repair. Curbside collection: The collection of solid waste that has been placed no farther than five (5) feet from a curb or edge of a qualified road. Curbside recycle coNoctfon: Curbside collection of recycbble m::lterbls derived from residenti:.1 customers. Debris waste: Stumps, logs, limbs, wood, brush, leaves, soil and rock from land clearing operations. Free loader: Dumpster-style trailer which may be reserved by the county residential customers for one weekday or one weekend. Garbage: Solid and semi-solid items including discarded food wastes, wastes likely to decompose, bottles, waste paper, cans and clothing. Hazardous waste: "Hazardous substances" as defined by the Virginia Hazardous Management Waste Regulation; posing a danger to human health, harm to the environment, including but not limited to oil-based paint, insecticides, herbicides, poisons, corrosives, combustibles, caustics, acids, motor oils and gasoline. Household waste: Non-hazardous material, including garbage and trash, derived from households. Industrial waste: Any solid waste generated by manufacturing or industrial process that is not a regulated hazardous waste. Alf.onl:J:J! coHoction: Remov:.1 of solid ':::.ste m3teri:.ls 3t the curb by personnel 3S distinguished from 3utom3ted collection. Physically-challenged service: Refuse pickup at the house for citizens who are physician-certified as unable to transport garbage to the street. Private road: A road not in the primary or secondary system. See also "Qualified Road" below. Premium garbage collection: Optional pickup of garbage from a residential customer for a fee. 716 October 14, 2008 Residential customers: County residents living in single-family homes including individually-owned townhouses duplexes, single lot mobile homes and condominiums, Residential collection: Garbage, bulk and brush collection from residential customer's dwellings. Recyclables: Newspaper, cardboard, office paper, aluminum, copper, steel, tin, auto batteries, motor oil. Qualified road: A road in the primary or secondary system of highways in the Commonwealth of Virginia. This term also includes private roads meeting specific county prescribed conditions, as noted in section 20-23 below. Seasonal collection: Collection of Christmas trees and bagged leaves, during applicable times of the year. Solid waste: Solid and semi-solid materials including household garbage, yard waste, brush, bulk household waste, un-mounted tires and other permissible discarded, non- hazardous materials. Yard waste: Lawn clippings, small brush and twigs, shrubbery clippings, bagged leaves. ARTICLE II. COLLECTION BY COUNTY ***** Sec. 20-24. Specific collection categories. (a) Weekly curbside collection. The county shall provide weekly curbside garbage collection of household waste at no charge to all residential customers, meeting requirements of this chapter, in the county. To receive curbside collection, the following general rules must be followed: (1) All containers placed within five (5) feet of the curb line of a qualified road by 7:00 a.m. of the scheduled collection day. (2) In R 1, R 2, R 3 3nd ^ V zoning districts, Containers shall be removed at least 10 feet from the public street right-of-way no later than 7:00 a.m. of the day following the scheduled collection day. October 14, 2008 717 (3) All material placed in the container for collection must be bagged. (4) No dead animals, hazardous material, automobile parts, ashes, liquids, debris, rocks, dirt, mulch, concrete or construction waste, contractor/commercial waste, or any other material deemed unsafe for collection shall be placed in the containers for collection. (5) Sharps and needles must be sealed in proper needle disposal containers or other heavy, capped plastic containers, such as detergent bottles, milk jugs or soft drink bottles. (6) Pet feces must be double bagged before being placed In containers for collection. (7) Latex paint may be placed in containers after it has completely solidified. (b) Specific rules pertaining to automated collection. All residential customers within the automated service area will receive one (1) automated container. Weekly collection will only be for household waste, garbage and yard waste placed within the container. The containers are assigned to the structure, not to the occupants. Those hou&eholds ':lith six (6) or more occup:mts '/Jill be entitled to one (1) additional 3utom3ted cont3incr. All county residential customers are eligible for a second container, which must be purchased. No more than two (2) containers per residential customer will be allowed. When set to the curb line, each container must have at least five (5) feet of clearance on all sides. (1) The replacement fee for a container shall be established by the solid waste manager subject to the approval of the county administrator. (2) Residents may be charged for repairs or replacement of containers, if the loss or damage is due to negligence of the customer as determined by the solid waste manager. The homeowner will be responsible for purchasing a new container in all instances of loss due to burning. (c) Physically-challenged collection. Backyard household waste collection will be provided to residential customers when everyone living in the structure is disabled or handicapped and unable to transport the refuse to the curb. A physician's certification of handicaps or disabilities is required for all individuals residing in the household. Physically-challenged residents will be required to renew this certification on an annual basis. The following additional criteria apply: (1) Customers receiving this service are limited to one container. 718 October 14, 2008 (2) Customers will be subject to all automated guidelines except placing container at curb. (3) All materials placed in containers for collection must be bagged. (4) Bags shall weigh no more than 30 Ibs. Cont3incr 'Neight is limited to 30 Ibs. (5) This service is not available for bulk and brush collection. (d) Premium garbage collection. Optional backyard service may be available to residential customers for household waste only by application. The charge for premium backyard collection will be a minimum of fifteen dollars ($15.00) per month and will include service up to one hundred (100) feet from the curbside pickup location. For each additional one hundred (100) feet or fraction thereof, an additional ten dollars ($10.00) charge will be assessed. The premium refuse collection charges shall be paid in advance on a quarterly basis. The following additional criteria apply: (1) Customers receiving this service are limited to one (1) container. (2) Customers will be subject to all automated guidelines except placing container at curb. (3) All materials placed in containers for collection must be bagged. (4) Bags shall weigh no more than 30 Ibs. Cont3iner weight is limited to 30 Ibs. (5) This service is not available for bulk and brush collection. (6) A nonrefundable application fee in the amount of twenty dollars ($20.00) shall be made in advance together with proper application forms from the solid waste division of general services. (e) Commercial collection. The county shall provide free, weekly, curbside collection of garbage to licensed commercial establishments (including churches and church-run daycares), generating not more than three (3) county provided automated containers per week. This service will be provided by application only through the office of general services. The county will not provide collection to any apartment office, or retail complexes of more than five (5) commercial establishments or to mobile home parks of any size. The county will provide licensed commercial establishments one (1) container at no cost; the commercial establishment may purchase two (2) additional containers. Commercial establishments generating over three hundred (300) gallons of refuse per October 14, 2008 719 week are required to secure private collection. The following conditions apply to commercial collection: (1) Commercial customers within the automated service area will be subject to the rules pertaining to standard automated collection and all county solid waste rules. (2) Bulk/brush or bagged leaf collection is not available to commercial customers. (f) Nonresident collection. The county may, at its option, provide weekly garbage collection to nearby, non-county residents upon application and approval. A monthly fee of twenty dollars ($20.00) will be required. These customers are allowed only one (1) container and they will be required to pay a monthly rental fee of one dollar ($1.00) for the use of the container. Non-county residents are not eligible for bulk/brush collection. (g) Condominium and townhouse development collection. The county shall provide once weekly pickup by an automated vehicle to residential customers residing in owner- occupied condominium and townhouse developments. The method of collection shall be consistent with the collection service received by other residential customers. (h) General. Debris waste will not be collected under any circumstances. (1) Mixed or contaminated loads, e.g. bulk intermingled with brush, will not be collected. (2) Solid waste contaminated with hazardous wastes will not be collected nor handled by county personnel. Sec. 20-25. Supplemental collection service. (a) Brush collection. The county provides free brush collection every other week to residential customers. Brush or other yard waste collection service will not be provided to commercial or non-county residential customers. It will be the responsibility of premium and physically-challenged customers to place any brush items at the curb for collection. Brush must be placed as close as possible to the curb line or road (at a minimum within 5 feet) and five (5) feet away from any horizontal obstruction and have overhead clearance, such that the operation of the equipment is not impaired or restricted. Such placement shall be made no earlier than the Saturday preceding the scheduled collection and no later than 7:00 a.m. of the day scheduled collection date. 720 October 14, 2008 (1) Brush resulting from normal property maintenance, may not exceed six (6) feet in length or twelve inches (12) inches in diameter. Tree stumps less than 1 foot in width must be free of all dirt, grass, clumps etc., in order to be collected by County personnel. Stumps must be placed manually at the curb in order to be collected. Debris waste will not be collected pursuant to this section. The cuttings, limbs, and stumps must be placed in a pile not to exceed six (6) by six (6) by six (6) feet in size. (2) Brush cuttings and tree limbs resulting from commercial tree trimming operations (contractor/commercial waste) will not be collected. (3) Brush resulting from land-clearing will not be collected. (b) Yard waste. Residential customers may place small quantities of bagged yard waste in their county-provided containers on their regularly-scheduled collection day. Excess quantities of yard waste must be placed in disposable containers, to include but not be limited to, plastic or paper bags or c:udboo.rd boxes and adjacent to the road or curb line for scheduled bulk collection. The disposable containers must be of substantial construction and shall not weigh more than fifty (50) pounds when full. The containerized clippings must be separate from any other bulk or brush items set out for collection. (c) Seasonal collections. For a six-week period, usually beginning with the first Monday in November, bagged leaves will be collected on a '.vcckly ba~ic from 311 ro~idonti31 ou~tomor~ schedule to be set by the Director of General Services. The service is not offered during the week of Thanksgiving. The county will not provide vacuum service for the collection of leaves. (1) Leaves must be placed in sturdy, tied, plastic bags within five (5) feet of curb and may not exceed fifty (50) pounds per bag. (2) Christmas trees will be collected separately from other yard waste during a one-week period in January. Trees must be placed within five (5) feet of the curb with all decorations removed so they may be safely mulched. Notice will be provided as to exact collection dates for these services. (d) General. Materials resulting from land-clearing operations or commercial yard waste management operations will not be collected pursuant to this section. It will be the responsibility of the contractor or owner to properly dispose of any such materials. (e) Bulk collection. The county provides free collection of bulk items every other week to residential customers. Bulk collection service will not be provided to any commercial October 14, 2008 721 customers. It will be the responsibility of premium and backyard service customers to place any bulk items adjacent to the qualified road or curb line for collection. The bulk items must be placed as close as possible to the curb line or road (at a minimum within 5 feet) and five (5) feet away from any obstruction. The items must be completely clear of any overhanging wires or branches, in order to be collected. Such placement shall be made no earlier than the Saturday preceding scheduled collection and no later than 7:00 a.m. the day of collection. (1) Pur~uant to cection 20 1, bulk collection itemc ':Jill be defined ::m hou~ehold \:.'::l~te too I3rge or hc::l':Y to fit into the automated oont::lincr~. (2) Residential customers can place no more than a pickup truck size load of bulk for pickup. If it is necessary for the materials to be containerized, the container must be of a disposable nature. (3) Bulk items include materials resulting from normal household activity, including but not limited to, items such as appliances, furniture, four (4) unmounted tires, four (4) pallets, bicycles, swing sets (disassembled), lawn furniture, and cardboard moving boxes or other trash resulting from moving and small amounts of homeowner generated building materials. (4) Any construction/demolition waste set out for collection must be less than 3 feet in length (wood, boards, pipes, plaster board etc.), weigh less than 50 pounds per piece and be no more than a pickup truck load in total. Material deemed likely to be blown around shall be containerized by some means. The resulting container can weigh no more than 50 Ibs. The material cannot have resulted from contracted work. Concrete and roofing shingles will not be collected by County personnel. (5) Any material that may be wind blown must be bagged. Any glass items, such as mirrors, windows or shower doors, must be taped and bagged. (6) Latex paint may be placed out for bulk collection after it has completely solidified. (7) Excluded items: All prohibited waste, such as concrete, asphalt, pavement, roofing shingles or tiles, dirt, rock, debris waste, hazardous materials, animal carcasses, automobile parts, propane tanks and riding lawnmowers will be the responsibility of the owner or contractor to properly dispose of. (f) Additional disposal services. County residential customers are entitled to the use of a fourteen-foot "freeloader" at no charge on a "first come, first serve" basis. The freeloader must be scheduled in advance and is to be used during spring cleaning, 722 October 14, 2008 basement or attic cleaning, or major yard work projects. Use of the freeloader is governed by the following criteria: (1) Residential customers may reserve the freeloaders no more than four (4) times a year. (2) Materials may only be hand loaded (not mechanically) onto the trailer. (3) Small items or any material susceptible to wind must be containerized in some manner, such as bags or boxes. (4) The freeloader will be delivered only to occupied residential homes. Homes currently under construction are not eligible to receive the freeloader. The freeloader will only be delivered to a safe and easily accessible location determined by solid waste staff. (5) The resident must be home to accept delivery of the freeloader to sign a release liability form. (6) No hazardous materials or debris waste or construction '.V3stO shall be placed in freeloader. (7) Permissible items include brush, bulk, small amounts of homeowner generated building materials and yard waste pursuant to section 20-1. (8) Prior to removal the loads will be inspected and the resident will be required to remove non-approved materials. (g) County residents may take pick-up truck loads of bulk items and brush originating from their residence to the Tinker Creek Transfer Station free of charge. The number of such loads permitted without charge, and other rules and regulations pertaining to removal and disposal of bulk items and brush at the Tinker Creek Transfer Station, shall be in accordance with rules and regulations promulgated by the county administrator or his designee. In special circumstances upon request, the county administrator or his designee may issue special dump permits for the disposal of bulk items and brush at the transfer station in addition to the number of loads generally permitted for county residents. 2. That the effective date of this ordinance is October 14, 2008. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None October 14, 2008 723 IN RE: APPOINTMENTS 1: Virainia Association of Counties (VACo) votina deleaate A-101408-3 Chairman Flora advised that the Board needs to designate a delegate to cast its votes during the annual business meeting at the Virginia Association of Counties (V ACo) annual conference. He advised that he was willing to serve as the voting delegate since he plans to attend the business meeting. Supervisor Church moved to nominate Chairman Flora to serve as the voting delegate. Supervisor Altizer suggested that since the Board normally nominates the Chairman to serve as the delegate, that the Board consider designating the Chairman to serve in this capacity until such time as a future Board decides otherwise. Supervisor Church amended his motion to designate the Chairman of the Board as the County's voting delegate at this year's conference and at future conferences until further notice. AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None IN RE: CONSENT AGENDA R-101408-4; R-101408-4.a; R-101408-4.b Supervisor Altizer moved to adopt the consent resolution. The motion carried by the following recorded vote: 724 October 14, 2008 AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None RESOLUTION 101408-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for October 14, 2008, designated as Item I-Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes-September 9, 2008, and September 23, 2008 2. Resolutions of appreciation to: (a) Kay Johnston, Finance Department, upon her retirement after twenty- three years of service (b) Herman W. Meador, II; Fire and Rescue Department, upon his retirement after twenty years of service 3. Request from the Sheriffs Department to accept and appropriate a federal grant in the amount of $15,736 approved under the State Criminal Alien Assistance Program for equipment and training 4. Acceptance of a portion of Huffman Lane, Rte 761, (Vinton Magisterial District) into the Virginia Department of Transportation (VDOT) Secondary Road System 5. Designation of voting delegate to the Virginia Association of Counties (V ACo) conference to be held November 9-11, 2008 That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None October 14, 2008 725 RESOLUTION 101408-4.8 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO KAY JOHNSTON, FINANCE DEPARTMENT, UPON HER RETIREMENT AFTER TWENTY-THREE YEARS OF SERVICE WHEREAS, Kay Johnston was employed by the Roanoke County Finance Department as a buyer for the Purchasing Division on January 18, 1985; and WHEREAS, Ms. Johnston retired on October 1, 2008, after twenty-three years and nine months of service to Roanoke County; and WHEREAS, Ms. Johnston was a Certified Professional Public Buyer and a member of the National Institute of Governmental Purchasing and the Virginia Association of Governmental Purchasing; and WHEREAS, Ms. Johnston worked with County and Schools Departments procuring goods and services, providing training on Purchasing Code, and assisting in the implementation of upgrades to the Purchasing System; and WHEREAS, Ms. Johnston was a dedicated employee who always provided a high level of service to customers while maintaining an outstanding quality of work; and WHEREAS, Ms. Johnston, through her employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to KAY JOHNSTON for more than twenty-three years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None RESOLUTION 101408-4.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO HERMAN W. MEADOR, II, FIRE AND RESCUE, UPON HIS RETIREMENT AFTER TWENTY YEARS OF SERVICE WHEREAS, Herman W. Meador, II was employed on July 25, 1988, by the Roanoke County Fire and Rescue Department and held the positions of firefighter, Fire Sergeant, and Fire Lieutenant; and WHEREAS, Mr. Meador retired from the Roanoke County Fire and Rescue Department on October 1, 2008, as a Fire Lieutenant after twenty years and two months of service to Roanoke County; and 726 October 14, 2008 WHEREAS, Mr. Meador served as a team member and team leader for the Roanoke County Hazardous Materials Regional Response Team attaining specialist- and technician-level certifications; and WHEREAS, Mr. Meador assisted the department on many special projects in his career including photography and documentation; and WHEREAS, Mr. Meador performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Mr. Meador, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens by providing continual fire protection. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to HERMAN W. MEADOR, II for more than twenty years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None IN RE: REQUESTS FOR WORK SESSIONS Supervisor Altizer advised that as a result of the City of Roanoke's recent announcement that it is terminating the staffing agreement for the Clearbrook Fire and Rescue station, he was requesting a work session on fire and rescue volunteer staffing and training needs including five-year projections. Supervisor McNamara advised that he understood that staff is monitoring the County's budget and funding due to the State budget cuts, and he requested a brief work session to review tentative budget scenarios including year-to-date vs. current- year projections from a revenue standpoint and contingency plans. October 14, 2008 727 IN RE: REPORTS Supervisor McNamara moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None .L General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Continaencv 4. Telecommunications Tax Comparison Report 5. Proclamation sianed ~ the Chairman REPORTS AND INQUIRIES OF BOARD MEMBERS IN RE: Supervisor Moore: (1) She advised that Junior Achievement was holding its Business Hall of Fame Awards Dinner this evening and that the inductees were Billy Branch and Lorinda and Sam Lionberger, the first husband and wife team to be honored. She commended these County citizens for their business achievements and their service to the community adding that this recognition was well deserved. (2) She reported that the silencers for Mennel Mill have been delivered and that they would be installed Thanksgiving weekend if not before. Supervisor Flora: (1) He advised that he had requested that staff evaluate the cross walk at the intersection of Plantation Road and Verndale, and he asked that Mr. Chambliss provide him with an update on this issue prior to the next meeting. 728 October 14, 2008 (2) He requested that staff contact VDOT to request that the traffic markings and/or signage on Route 419 where it crosses Interstate 81 going toward Hanging Rock be improved to address safety issues. Supervisor Church noted that there is a sign at that intersection but that it is poorly located. IN RE: CLOSED MEETING At 3:35 p.m., Supervisor Flora moved to go into closed meeting following the work session pursuant to the Code of Virginia Section 2.2-3711.A.1 discussion and consideration of the employment and appointment of a specific public officer, namely the clerk to the Board. The motion carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None IN RE: WORK SESSIONS .1: Deer DODulation in the County. (Reauested!ri SUDervisor Church: Paul Mahoney. County Attorney: Ray Lavinder. Chief of Police) The follow County staff were present: Paul Mahoney, County Attorney; Ray Lavinder, Chief of Police. Matt Knox, Statewide Deer Project Coordinator; Dan Lovelace, District Wildlife Biologist; with the Virginia Department of Game and Inland Fisheries (VDGIF) were also present. Mr. Mahoney advised that this work session is the result of multiple calls to Board members regarding the burgeoning deer population. He reported that he had October 14, 2008 729 provided the Board with copies of the applicable sections of the County Code, two Roanoke Times articles on the subject, and a summary of information on deer management relevant to Roanoke County from the Virginia Department of Game and Inland Fisheries. He added that representatives from that agency were present to advise the Board on this issue. Mr. Mahoney reported that staff is aware that a problem exists but is at a loss on how to proceed since localities have limited powers and authority. He reported that the State has jurisdiction over this issue and has taken steps to deal with it. Mr. Lovelace reviewed the State's current initiatives and advised how those initiatives would apply to Roanoke County. He reported that the overall deer plan calls for population reduction and that the annual harvest has increased. He advised that the State has lengthened the various hunting seasons and instituted a program to encourage hunters to harvest does as well as bucks. He reported that the State is currently taking public input on this issue. In response to Mr. Mahoney's inquiry regarding the regulatory process, Mr. Knox advised that the Board of Game and Inland Fisheries would meet October 23, 2008, to discuss current regulations and that the Board is welcome to write a letter to VDGIF at any time. Mr. Knox reported that VDGIF began reviewing concepts in October 2008 and will make specific recommendations to the VDGIF Board in early spring to be followed by a gO-day public comment period. He added that the 730 October 14, 2008 recommendations will be adopted by the VDGIF Board in June 2009 and implemented during the 2009 hunting season. Mr. Lovelace reported that VDGIF was working with the City of Roanoke to manage the deer population at Carvins Cove and would also be willing to assist Roanoke County in developing strategies to deal with its deer population. Supervisor Church thanked the representatives from VDGIF and requested that they make some recommendations to Roanoke County on ways of dealing with the situation with safety as the number one criteria. In response to an inquiry from Supervisor McNamara, Mr. Lovelace advised that skunks are more active during the mating season and that predators such as coyotes have an impact on the skunk population. Mr. Lovelace added that rabies is the greatest concern when dealing with the skunk population. There was a general discussion regarding the options available to Roanoke County with Mr. Knox concluding that educating the public and encouraging hunting where appropriate were the best methods of controlling the State's deer population. IN RE: CLOSED MEETING The closed meeting was held from 4:07 p.m. until 6:03 p.m. CERTIFICATION RESOLUTION IN RE: R-101408-5 October 14, 2008 731 At 6:03 p.m., Supervisor Flora moved to return to open session and adopt the certification r~sQlutipn. The motiqn 9~ie~by the following voice vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None RESOLUTION 101408-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Flora to adopt the resolution, and carried by the following voice vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None IN RE: ADJOURNMENT Chairman Flora adjourned the meeting at 6:04 p.m. to October 28, 2008, at 1 :00 p.m. in the fourth-floor training room at the Roanoke County Administration Center for the purpose of holding work sessions prior to the regularly scheduled meeting. 732 October 14, 2008 Submitted by: Approved by: randt, CPS nt Deputy Clerk to the Board .-~,~S> (. ~ 0.-- Richard C. Flora Chairman Clerk's Note: The Board shall interview candidates for the position of County Administrator at one or more undisclosed locations within the next 15 days, as provided in Sections 2.2-3711.A.1 and 2.2-3712.B.