Loading...
HomeMy WebLinkAbout12/16/2008 - RegularRoanoke County Board of Supervisors Agenda December 16, 2008 NOTE: There will not be a 7:00 p.m. evening session as the public hearing for the petition of Edward Rose Properties, Inc. to rezone properties has been postponed indefinitely. Good afternoon and welcome to our meeting for December 16, 2008. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and this meeting will be rebroadcast on Friday (Dec 19) at 7:00 p.m. and on Sunday (Dec 21) at 4:00 p.m. Our meetings are now closed-captioned, so it is important that anyone addressing the Board speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Bill Booth Vinton Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. INTRODUCTION AND APPOINTMENT 1. Request to adopt a resolution appointing the County Administrator and approve an employment agreement. (Paul Mahoney, County Attorney) 1 D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1 Resolution of appreciation to Mary V. Brandt, Deputy Clerk, for her service to Roanoke County E. BRIEFINGS 1. Briefing on the results of the 2009 Real Estate Valuation General Reassessments. (Billy Driver, Director of Real Estate Valuation) F. NEW BUSINESS 1. Request to accept a donation from the Rotary Club of Roanoke Valley in the amount of $2,000 for the Lifesaver Project of the Roanoke County Police Department. (Ray Lavinder, Chief of Police; Tarek Moneir, Deputy Director of Development) 2. Request to adopt a resolution to support the Safe Routes to School Infrastructure Grant to encourage use of the Wolf Creek Greenway. (Janet Scheid, Greenway Planner) 3. Resolution adopting a legislative program for the 2009 session of the Virginia General Assembly. (Paul Mahoney, County Attorney) 4. Request to approve staffing for the Fire and Rescue Department for the Clearbrook Station, and appropriation of $156,000 for current year funding. (John Chambliss, County Administrator) 5. Request to allocate the $175,000 previously unappropriated from the Southview Elementary School renovations. (Diane Hyatt, Chief Financial Officer) G. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. H. FIRST READINGS OF ORDINANCES SECOND READINGS OF ORDINANCES 1. Second reading of an ordinance to approve the Revision to the Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission. (Janet Scheid, Greenway Planner; Joseph Obenshain, Senior Assistant County Attorney) 2 J. APPOINTMENTS 1. Library Board (appointed by district) 2. Roanoke County Planning Commission (appointed by district) 3. Social Services Advisory Board (appointed by district) 4. Western Virginia Regional Jail Authority K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -November 11, 2008 2. Acceptance of Nevis Drive and Lomond Circle into the Virginia Department of Transportation Secondary System 3. Request to adopt a resolution authorizing the execution of an agreement with the Virginia Department of Transportation for the administration of a fiscal year 2008-2009 Transportation Enhancement Program grant in the amount of $104, 000 4. Request to appropriate $67,646 to the Clerk of the Circuit Court from the state for fiscal year 2008-2009 L. REQUESTS FOR WORK SESSIONS M. REQUESTS FOR PUBLIC HEARINGS N. CITIZENS' COMMENTS AND COMMUNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Accounts Paid -November 2008 3 5. Statement of expenditures and estimated and actual revenues for the month ended November 30, 2008 6. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of November 30, 2008 7. Telecommunications Tax Comparison Report NOTE: THERE WILL BE NO EVENING SESSION AS THE PUBLIC HEARING AND SECOND READING BELOW HAS BEEN POSTPONED INDEFINITELY. P. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES 1. POSTPONED INDEFINITELY Second reading of an ordinance upon the petition of Edward Rose Properties, Inc. to rezone approximately 16.3 acres from R-2, Medium Density Residential District, to R-3C, Medium Density Multi-Family Residential District with Conditions and C-2C, General Commercial District with Conditions and to rezone approximately 11.2 acres from C-2, General Commercial District, to R-3C, Medium Density Multi-Family Residential District with Conditions, for the purpose of constructing amixed- use development consisting of an apartment complex and commercial uses located at the 6200 and 6300 blocks of Cove Road and Green Ridge Road, Catawba Magisterial District. (Philip Thompson, Deputy Director of Planning) Q. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph P. McNamara 2. Charlotte A. Moore 3. Joseph B. "Butch" Church 4. Michael W. Altizer 5. Richard C. Flora R. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711.A.7 consultation with legal counsel and briefings by staff members pertaining to probable litigation involving the enforcement of the architectural services contract with Holzheimer Bolek + Meehan, where such consultation in open meeting would adversely affect the negotiating or litigating posture of the County; and Section 2.2-3711.A.1. to discuss and consider the employment, appointment, and performance of specific public officers, appointees, or employees, namely, Clerk to the Board of Supervisors S. RECEPTION FOR THE NEW COUNTY ADMINISTRATOR (4:30 P. M. -Fourth Floor) 4 T. WORK SESSIONS Budget work session. (John Chambliss, County Administrator) CERTIFICATION RESOLUTION V. ADJOURNMENT ACTION NO. ITEM NO. C-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 16, 2008 AGENDA ITEM: Request to adopt a resolution appointing the County Administrator and approve an employment agreement SUBMITTED BY: Paul M. Mahoney County Attorney SUMMARY OF INFORMATION: Attached is a resolution for consideration by the Board of Supervisors to appoint a new County Administrator. This resolution also requests the Board's approval of the employment agreement for the County Administrator, and would authorize the Chairman of the Board to execute this agreement on its behalf. It is anticipated that the new County Administrator will be introduced to the public at this time. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this resolution. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 2008 RESOLUTION OF APPOINTMENT OF THE COUNTY ADMINISTRATOR AND APPROVAL OF AN EMPLOYMENT AGREEMENT WHEREAS, Section 4 of the Roanoke County Charter provides for the appointment of a County Administrator, his or her powers and duties, compensation and tenure of office; and, WHEREAS, Section 15.2-1540 of 'the Code of Virginia provides for the appointment of a chief administrative officer by the governing body of that locality; and, WHEREAS, Section 15.2-1541 of the Code of Virginia establishes the various duties and responsibilities of the administrative head of the local government; and, WHEREAS, an employment agreement between the county administrator and the Board of Supervisors has been negotiated. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That is hereby appointed County Administrator for Roanoke County, and that his/her tenure shall commence on or before March 15, 2009. 2. That shall exercise all of the powers and fulfill all of the duties and obligations of County Administrator as provided in the Roanoke County Charter, the Code of Virginia, the position description, the policies and regulations adopted by the Board, and the legal directives of the Board. 3. That the employment agreement negotiated between the Board and is hereby approved, and the Chairman of the Board is hereby authorized to execute this agreement of behalf the Board. ACTION NO. ITEM NO. ~ - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 16, 2008 AGENDA ITEM: Resolution of appreciation to Mary V. Brandt, Deputy Clerk, for her service to Roanoke County SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board APPROVED BY: John M. Chambliss, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: We thank Mary for her leadership and service and wish her well in her new opportunity. SUMMARY OF INFORMA"PION: Mary V. Brandt, Deputy Clerk to the Board of Supervisors, will be resigning effective December 24, 2008, to accept a position with the Western Virginia Regional Jail. TI-~is time has been set aside to allow the Board to recognize Ms. Brandt for her accomplisf invents while with the Clerk's Office and for her service to the Board. Ms. Brandt will be present at the meeting. STAFF RECOMMENDATION: It is recommended that the Board adopt the attached resolution. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 2008 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS TO MARY V. BRANDY, DEPUTY CLERK TO THE BOARD OF SUPERVISORS, FOR HER SERVICE TO ROANOKE COUNTY WHEREAS, Mary V. Brandt was employed by Roanoke County on May 27, 2003, as a part-time Office Support Specialist, and became afull-time employee by Board action on December 16, 2003; and WHEREAS, Ms. Brandt, who also served as Assistant Deputy Clerk and as Deputy Clerk to the Board, has resigned to accept an administrative position with the Western Virginia Regional Jail and whose last day will be December 24, 2008; and WHEREAS, Ms. Brandt was the creator of the electronic agenda process used by the Clerk's Office, was the primary author of the training manual used by the Board and Senior Staff, and trained others in the new agenda process botri internally and externally; and WHEREAS, Ms. Brandt acted as the records manager and database administrator for ~I:he Clerk's Office and served on the County's Wellness Committee, acting as committee chairman, and assumed a lead role in organizing an emiployee health fair in 2007; and WHEREAS, during her tenure with the County, Ms. Brandt earned the designation of Certified Professional Secretary, completed the requirements for certification as a Certified Municipal Clerk, and was an active member of the International Association of Administrative Professions, the Virginia Municipal Clerks Association, and the International Institute of Municipal Clerks; and WHEREAS, Ms. Brandt's admiriistrativeeipertise and willingness to assist and train others were greatly valued by County staff and her co-workers, and contributed to the growth and development of the County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and 'the appreciation of the citizens of Roanoke County to MARY V. BRANDY for her capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes to Ms. Brandt in her futi.ire endeavors. 2 ACl"ION NO. ITEM NO. E- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 16, 2008 AGENDA ITEM: Briefing on the results of the 2009 Real Estate Valuation General Reassessments SUBMITTED BY: Billy Driver, Director Real Estate Valuation APPROVED BY: John M. Chambliss, Jr. ` County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: "this time has been set aside for Billy Driver, Director of Real Estate Valuation, to present the results of the 2009 general reassessment of real property. This presentation is timely as individual property reassessment notices are scheduled to be mailed to county property owners on January 2. Over the past year, we heard much discussion concerning the real estate market. Fortunately, Roanoke County has not suffered the great decrease in market values that Northern Virginia and other areas of the commonwealth have experienced. Due to decreases in real estate values, many of the property owners in these localities went on to suffer foreclosures. Locally, we have seen relatively few foreclosures. The foreclosure rate nationally is 2.5% and in the State of Virginia it is less than 1.5%. In the Roanoke MSA, the rate of foreclosures is less than 1 %. Iri Roanoke County, while it may take longer to sell a home values have remained steady. The 2009 reassessments reveal an increase in values throughout the County. This slight increase in 2009 values can be attributed to a number of factors. While the number of local sales declined in 2008, the sales that took place in 2007 when economic conditions were stronger were a key component in the 2009 reassessment. Another contributing factor was that mortgage rates have decreased throughout the year. "this has allowed people with good credit to have the opportunity to purchase a home. In addition, unemployment figures in Roanoke County have been under the state and national averages. In 2009, property values in Roanoke County increased by 2.51 % -the smallest increase since 1992. The 2.51 % is an overall percentage comprised of residential, multi-family, agriculture, commercial, and industrial properties. Residential values increased justslightly more than the county average at 2.75%. As a result of our analysis, we have noted that single family residential building permits and commercial permits have slowed considerably in the 4th quarter of 2008. The Real Estate Valuation Office will continue to carefully monitor this situation as it could have an adverse effect on future valuations. Staff would like the public to know that we will be conducting informal real estate appraisal appeals from January 19 through January 27, 2009. Also, the Board of Equalization will meet from March through December 2009 in order to provide an opportunity for citizens to make formal appeals. Finally, we would like to remind the public that the "Tax Relief for the Elderly Program" is available for those citizens who are disabled or who are aged 65 or older and have a combined income of less than $56,566, and net assets not exceeding $200,000 beginning in tax year 2009. These citizens may be eligible to receive tax relief. At the conclusion of the presentation, Mr. Driver will be happy to entertain any questions of the Board members. ACTION NO. ITEM NO. f-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 16, 2008 AGENDA ITEM: Request to accept a donation from the Rotary Club of Roanoke Valley in the amount of $2,000 for the Project Lifesaver of the Roanoke County Police Department SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: John M. Chambliss, Jr. _~~~_ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~•~/Cr' C/c!~c`rln7t~gf' CG/I),C~ ~//~•.c~1 C: J'Si1 ~_na~_ T, T'~7iS ~ /J1.~,c-l SUMMARY OF INFORMATION: Rotary Club of Roanoke Valley (RCRV) as one of its community service projects has chosen to provide financial support to Project Lifesaver which is operated by the Roanoke County Police Department (RCPD). Project Lifesaver is a proven program administered by RCPD using radio technology to help save and protect individuals of our community who suffer with Alzheimer's disease, downs syndrome, and autism. Rotary Club of Roanoke Valley wants to make contributions on a regular basis to the Roanoke County Police Department to benefit Project Lifesaver. An agreement was approved by the Board on February 13, 2007, to provide the means of accepting such financial contributions by the County Of Roanoke. RCRV donated an initial sum of $10,000 in 2007, and now wishes to make a donation in the amount of $2,000. All contributions donated by RCRV shall be for the purchase of equipment or supplies deemed needed by RCPD for patients or individuals who are eligible for participation in Project Lifesaver. None of the funds donated pursuant to the agreement shall be used for the payment to or compensation of employees of Roanoke County or volunteers involved in the operation or supervision of Project Lifesaver. Representatives from the Rotary Club of Roanoke Valley, including Tarek Moneir, President, Don Nevins, Everett M. Werness; Gardner Smith; Earline Orndorff and William Orndorff will be present to present a check in the amount of $2,000 to Chairman Flora, Chief of Police Ray Lavinder, and County Administrator John Chambliss. FISCAL IMPACT: Roanoke County Police Department will receive the sum of $2,000 with additional donations for the purpose of supporting the operation of Project Lifesaver. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of $2,000 from the Rotary Club of Roanoke Valley for Project Lifesaver. 2 ACl"ION NO. I'f E M N O. ~' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: December 16, 2008 Request to adopt a resolution to Support the Safe Routes to School Infrastn.~cture Grant to encourage use of Wolf Creek Greenway Janet Scheid Greenway Planner John M. Chambliss, Jr. County Administrator " ` ~'~ COUNTY ADMINISTRATOR'S COMMENTS: C`-P/1 c1: / i r~,:J if ` L' is I' ~} / ,, c' ~~ L/'/t r/ SUMMARY OF INFORMATION: ~, ~. ~ ~ l ~/% e= ,, ~/, In less than a generation, the United States has experienced a dramatic change in the way children travel about their con•imunities. In 1969, about half of all students walked or bicycled to school. Today, however, the story is very different. Fewer than 15 percent of all school trips are made by walking or bicycling, one-quarter are made on a school bus, and over half of all children arrive at school in private automobiles. The results have been costly both in terms of dollars and impacts to our health. School traffic can account for 25 percent of morning traffic leading to traffic congestion and safety problems around schools. School transportation costs exceed $14 billion annually in the U.S., which is the second biggest cost in a school budget behiind salaries. Nationally, more than one-third of school- aged children are overweight or obese as a result of poor diet and lack of physical activity. One of the best ways to address all of these issues is to increase opportunities for regular, routine physical activity such as walking and bicycling. The SRTS Program involves schools, students, parents and advocacy organizations at a grassroots level in efforts to improve conditions for school children to arrive at school safely and undertheir own power. The Safe Routes to School Program is afederally-funded program created by the 2005 Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU). On December 1, 2008, the Roanoke County School system submitted a William Byrd Middle School Safe Routes to School Travel Plan. The middle school is corrimitted to encouraging their students to utilize physically active transportation, such as walking or bicycling, for both leisure and school activities. The School Travel Plan identifies issues that impede or discourage active transportation and seeks to strategically solve these problems by implementing a Safe Routes to School Program. The goals of the program are to initiate safety education programs at William Byrd Middle School (WBMS), to encourage use of the Wolf Creek greenway for physical activity, and to develop safe bike/pedestrian access to the middle school from surrounding neighborhoods. -fhe School Travel Plan was developed by a Safe Routes to School Team that has committed to preparing, writing and following through with the School Travel Plan and its irriplementationstvategies. Included on the team are school personnel such as the WBMS Assistant Principal, WBMS Health and PE teachers and the Roanoke County Public Schools Coordinator for Health and PE. Staff from the Roanoke Valley-Alleghany Regional Commission, the Town of Vinton and Roanoke County are also involved. The School Travel Plan identified several impediments on the Wolf Creek Greenway that discourage school children from using it. These include: insi.afficient crosswalks and curb cuts at road intersections, inadequate signage and lighting, no formal connection between the greenway and the school campus and limited access between adjoining neighborhoods and the greenway. -fhe next step is to implement those strategies identified in the School Travel Plan that will address these impediments. That is the purpose of the SRTS Infrastructure Grant that is being presented for the Board's approval. FISCAL IMPACT: -fhe grant will request $400,000 in funding. No match is required. AL"f-ERNATIVES: 1. Approve the resolution to Support'the Safe Routes to Schools Infrastructure Grant. 2. Do not approve the resolution to Support the Safe Routes to Schools Infrastructure Grant. STAFF RECOMMENDA'I"ION: Staff recommends approval of Alternative 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRA"I"ION CENTER ON TUESDAY, DECEMBER 16, 2008 RESOLUTION OF SUPPORT TO SUBMIT A GRANT APPLICATION TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR A SAFE ROUTES TO SCHOOL (SRTS) INFRASTRUCTURE GRANT WHEREAS, in accordance with Virginia Department of Transportation procedures, it is necessary that a request by resolution be received from the Board of Supervisors of Roanoke County in order for the Virginia Department of Transportation to accept an application for SRTS funds from Roanoke County; and WHEREAS, Roanoke County is committed to building, and supporting others to build, a connected greenway system throughout the entire Roanoke Valley; and WHEREAS, ten years ago Roanoke County, in cooperation with the Town of Vinton, built the Wolf Creek Greenway in eastern Roanoke County and in 2007 completed the last remaining section on this 2.2 mile trail; and WHEREAS, Roanoke County recognizes that greenways are not only important for recreation, physical activity and economic development but are also important transportation links in our communities between the places where we live and public facilities such as schools, parks and libraries; and WHEREAS, Roanoke County has identified some impediments on the Wolf Creek Greenway that discourage active transportation on the greenway and the County seeks to strategically solve these problems by implementing a Safe Routes to Schools program. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, supports the submission of the Safe Routes to Schools Infrastructure Grant application. ACTION NO. ITEM NO. -F- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: December 16, 2008 Resolution adopting a legislative program for the 2009 session of the Virginia General Assembly Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors annually adopts a resolution identifying its legislative priorities for the upcoming session of the Virginia General Assembly. On May 13, 2008 and July 22, 2008, the Board met in Work Session with its Legislative Liaison, Eldon James, to develop legislative initiatives for the 2009 session of the Virginia General Assembly. As a result of these work sessions, Mr. James, Mr. Chambliss and I met with the members of the Roanoke Valley legislative delegation to discuss with them the Board's concerns and initiatives. We identified the following issues of concern to Roanoke County to be addressed in the 2009 session. 1. Roanoke County will consider proposals for the creation of Community Development Authorities (CDA). Additional sources of local tax revenues could be instrumental in the success of such authorities. Therefore the Board supports (a) Amending Sec. 15.2- 5158 to increase taxing power within established CDAs to pay the principal and interest of CDA issued revenue bonds for public infrastructure improvements. This enhanced local taxing power could be applied to the transient occupancy tax, meals tax, or sales tax generated by activities within the CDA. (b) Amending Sec. 15.2-5113 to allow members of Industrial Development Authorities/Economic Development Authorities to serve on CDA. 2. "fhe Board supports continued funding for mental health services under 'the Comprehensive Services Act In these difficult economic times the pool of children eligible for funding for mental health services is expanding. The Board is concerned that the budget dollars will be insufficient to satisfy the demand for services. The State pays only a percentage of the cost of mandated services. State funds will be insufficient and localities will be required to shoulder a significantly greater share of these costs. The Board opposes changing the match rates for CSA. 3. The Board supports amending the State Code to authorize the Virginia Retirement System to manage and invest tnast funds for localities for other post employment benefits (OPEB) as required by GASB #45. 4. Explore Park's future may be a major concern if Virginia Living History does not exercise the lease option. Funding of the park, reversion of the land to the State, and other options for the use of the park will need to be determined. HB 1142/Chapter 655 extended the term of the reversion of the VRFA to the Commonwealth in the event it ceases to operate a project until July 2009. The Board seeks a partnership with the Commonwealth to determine the future of this valuable resource, if the lease is not exercised. 5. The General Assembly should fully fund its unfunded liabilities in the Virginia Retirement System and restore VRS to an actuarially sound status. 6. There are proposals to abolish the cash proffer system and replace it with capped impact fees for roads, schools and public safety facilities only. A Joint Study Committee will be looking at how to improve the ability of local government to implement the land use changes embodied in HB3202 (2007). This 2- yearstudy is charged with making interim recommendations for the 2009 session. The Board believes the committee's work should be monitored closely for potential recommendations impacting local land use authority both positive and negative. 7. Annexation Moratorium. The Board requests the General Assembly extend the annexation moratorium. 8. Transportation Funding. The Board requests the General Assembly provide funding for the widening of I-81, construction of I-73, and improvements to U.S. Routes 11/460, 220, and 221 The attached resolution does not address what will be the most critical issue to be addressed in the 2009 session, namely, the impact on local governments and the services they provide to our citizens as a result of the significant budget reductions that will be considered by the General Assembly next year. 2 STAFF RECOMMENDAI"ION: Staff recommends that the Board review the draft resolution for additions or deletions, and adopt a resolution identifying Roanoke County's legislative program forthe 2009 session of the Virginia General Assembly. 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 2008 RESOLUTION ADOPTING A LEGISLATIVE PROGRAM FOR THE 2009 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 2009 session of the Virginia General Assembly; and WHEREAS, the Board adopts this resolution as its Legislative Program for the 2009 session of the Virginia General Assembly. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are subn~iitted for its legislative program for the 2009 session of the Virginia General Assembly for its favorable consideration and adoption. Roanoke County will consider proposals for the creation of Community Development Authorities (CDA). Additional sources of local tax revenues could be instrumental in the success of such authorities. Therefore the Board supports (a) Amending Sec. 15.2-5158 to increase taxing power within established CDAs to pay the principal and interest of CDA issued revenue bonds for public infrastructure improvements. This enhanced local taxing power could be applied to the transient occupancy tax, meals tax, or sales tax generated by activities within the CDA. (b) Amending Sec. 15.2-5113 to allow members of Industrial Development Authorities/Economic Development Authorities to serve on CDA. 2. The Board supports continued funding for mental health services under the Comprehensive Services Act In these difficult economic times the pool of children eligible for funding for mental health services is expanding. The Board is concerned that the budget dollars will be insufficient to satisfy the demand for services. The State pays only a percentage of the cost of mandated services. State funds will be insufficient and localities will be required to shoulder a significantly greater share of these costs. The Board opposes changing the match rates for CSA. 3. The Board supports amending the State Code to authorize the Virginia Retirement System to manage and invest trust funds for localities for other post employment benefits (OPEB) as required by GASB #45. 4. Explore Park's future may be a major concern if Virginia Living History does not exercise the lease option. Funding of the park, reversion of the land to the State, and other options for the use of the park will need to be determined. HB 1142/Chapter 655 extended the term of the reversion of the VRFA to the Commonwealth in the event it ceases to operate a project until July 2009. The Board seeks a partnership with the Commonwealth to determine 'the future of this valuable resource, if the lease is not exercised. 5. The General Assembly should fully fund its unfunded liabilities in the Virginia Retirement System and restore VRS to an actuarially sound status. 6. There are proposals to abolish the cash proffer system and replace it with capped impact fees for roads, schools and public safety facilities only. A Joint Study Committee will be looking at how to improve the ability of local government to implement the land use changes embodied in HB3202 (2007). This 2-year study is charged with making interim recommendations for the 2009 session. The Board believes the committee's work should be monitored closely for potential recommendations impacting local land use authority both positive and negative. 7. Annexation Moratorium. The Board requests the General Assembly extend the annexation moratorium. 8. Transportation Funding. The Board requests the General Asserribly provide funding for the widening of I-81, construction of I-73, and improvements to U.S. Routes 11 /460, 220, and 221 That the Clerk to the Board of Supervisors is directed to send an attested copy of this resolution to Governor Timothy Kaine, Senator John S. Edwards, Senator Ralph Smith, Delegate H. Morgan Griffith, Delegate Onzlee Ware, Delegate William Fralin; Stephanie Moon, Roanoke City Clerk; Members of the Roanoke City Council; Kevin S. Boggess, Clerk for Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton; Members of the Vinton Town Council and the Roanoke Valley- Alleghany Regional Commission, and the Virginia Association of Counties. 2 ACTION NO. ITEM NO. ~ " ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: December 16, 2008 Request to approve staffing for the Fire and Rescue Department for the Clearbrook Station, and appropriation of $156,000 for current year funding John M. Charribliss, Jr. ~ County Administrator G' John M. Chambliss, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend staffing of the six people at the Clearbrook Station with funding from the previous A/E monies from the Southview project. Since this is a one-time source of funding, the annual amount of $334,400 will need to be appropriated from a new source in the 2009-2010 budget. SUMMARY OF INFORMATION: On September 23, 2008, the City of Roanoke sent a letter to the County giving notice of their intent to cancel the Clearbrook agreement effective June 30, 2009. This notice is in compliance with the conditions of the October 29, 2001 agreement whereby the City provided six staff to be assigned to the Clearbrook station. -this staff, in addition to the County staff assigned to the station, allows for the proper staffing of one ambulance and one fire truck 24/7. Staffing is generally three staff on the fire truck and two staff on the ambulance. Essentially, the city staffing allowed for the staffing of the ambulance for the three 24 hour shifts. On November 11, 2008, Chief Burch held a work session with the Board to discuss the staffing needs of the Fire and Rescue Department countywide which included requests from the Volunteer officers as well. His recommendation for the current fiscal year included a total of ten which was composed of four staff for the new station at Hershberger Road and the six at Clearbrook. It is critical that this matter be considered at this time because the next academy begins in February and we need to notify prospective candidates so that they can give proper notice to their current employers and be prepared to enter the February academy. This graduation will coincide with the opening of the new station and the removal of the six positions by the City. The cost of the new staff for five months is approximately $26,000 each. The cost for six staff to replace the staff being lost at Clearbrook would be $156,000. During the work session, staff discussed 'the concerns about the responses from the Vinton station, the lack of adequate response From the Read Mountain station, and growing concerns in several other areas of the County. I realize the awkwardness of the timing with a budget work session scheduled later today, the Governor's budget message due tomorrow which will outline his plan to address a significant revenue shortfall and the impact to our local budgets, and the general condition of the economy. However, it is necessary for us to determine immediately how we plan to address the immediate crisis at the Clearbrook station. Without funding for the six new staff, the Chief will need to re-align staffing from other stations which will cause a diminishment of services at another spot such as eliminating staffing for ladder trucks (which provide the crew for a second ambulance in the core stations) or altering the minimum staffing on equipment which either reduces the manpower and/or equipment which responds to an incident or delays the ability to begin action when they arrive on the scene because of inadequate staffing. The choices are tough, but must be made now. While I certainly support many of the other staffing suggestions made by the Chief in his November presentation, our lack of knowledge today of the impact of the Governor's budget challenges and the pressing needs from all other segments of the budget must be considered before investing more in this critical need. In the coming weeks, we may well have to reduce or eliminate certain services provided by the County and the changes may have other unpleasant consequences. We are already falling behind significantly in the goal of answering 80 percent of our rescue calls within six minutes. Failure to fill this staffing gap at one of our core stations will only exacerbate our problem. FISCAL IMPACT: The cost of the six staff for the Clearbrook station would be $156,000 for the balance of the current fiscal year, and would be approximately $334,400 new money annually beginning with the new fiscal year. The $175,000 to be assigned in the next agenda item could be considered as a funding source for the $156,000 needed here although it is a one-time source of funding. ALTERNATIVES: 1. Appropriate the $156,000 from the $175,000 previously assigned for the A/E work at Southview and consider the funding for the next fiscal year during the budget process. 2. Appropriate the $156,000 from the General Fund Unappropriated balance. 3. Do not provide funding which will result in a reallocation of the staffing resources to best meet the requests for service of the Fire and Rescue Department. STAFF RECOMMENDATION: Staff recommends approval of Alternative 1. ACTION NO. ITEM NO. I' ' S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS"fRATION CENTER MEETING DATE: December 16, 2008 AGENDA ITEM: Request to allocate the $175,000 previously unappropriated From the Southview Elementary School renovations SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: John M. Chambliss, Jr. ~_ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: '~/7C (~aro., rte;,/ 'fJ G:O[.J ~?r On December 4, 2007, the Board of Supervisors approved the transfer of up to $175,000 to the County Schools to pay for half of the architect and engineering (A&E) fees to design the renovations needed at Southview Elementary School. The Schools have now decided to surplus and sell this building, so the money for A&E fees is no longer needed. On November 11, 2008, the Board approved a resolution allowing the School Board to sell the Southview Elementary School building. At that time, Supervisor Altizer asked to unappropriate the $175,000 that had been set aside for the A&E work. Supervisor McNamara asked that this $175,000 be transferred to the General Fund Unappropriated Balance. On December 2, 2008, the Board voted to unappropriate the funds from the Southview Elementary School renovation, but did not make a decision where to allocate the funds. The Board asked for the item to be brought back at the next meeting to decide where to allocate the funds. FISCAL IMPACT: The $175,000 was originally appropriated from the Minor Capital Reserve, but it does not have to be returned to this account. ALTERNA"I"IVES: Staff suggests three alternatives as to where to place the $175,000. 1. General Fund Unappropriated Balance 2. Minor Capital Reserve 3. Another use requested by the Board, keeping in mind that this is anon-recurring source of funds STAFF RECOMMENDATION: Staff recommends depositing the funds into the General Fund Unappropriated Balance. Currently, we are under the maximum goal amount for the year, as set by the Board, and it will be very difficult to reach the minimum goal amount in fiscal year 2009-2010. ACTION NO. ITEM NO. I' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 16, 2008 AGENDA ITEM: Second reading of an ordinance to approve the Revision to the Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission SUBMITTED BY: Janet Scheid Greenway Planner APPROVED BY: John M. Chambliss, Jr. County Administrator ~~ COUNTY ADMINISTRATOR'S COMMENTS: ~,~s n~~~aYr,.rl Tom/' "fht'. !'7/7-~ c7//fC ~Xi$ ~~t=/1~~ a~~ SUMMARY OF INFORMA"PION: The Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission was originally signed in 1997 and will expire in 2009. A committee was formed to review and revise the agreement. It consisted of one representative from each of the four localities participating in the Commission. Each committee member was appointed by the chief executive officer of the locality they represent. Janet Scheid was appointed to represent Roanoke County. Attached is the revised agreement. Minor changes have been made to clarify language and update code sections. The revised agreement allows for additional localities to join the Commission, specifies that the Commission can solicit private funding, and provides for staff membership on the Commission. The revised agreement does not have an expiration date but rather will remain in force until dissolved or modified by action of the governing bodies of the participating localities. There have been no changes since the first reading was approved by the Board on December 2, 2008. FISCAL IMPACT: None ALTERNATIVES: Approve the second reading of the ordinance to revise the Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission. 2. Do not approve the second reading of the ordinance to revise the Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission. STAFF RECOMMENDATION: Staff recommends approval of Alternative 1. AT A REGULAR MEETING OF "fHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 2008 ORDINANCE TO APPROVE THE REVISION TO THE INTERGOVERNMENTAL AGREEMENT ESTABLISHING THE ROANOKE VALLEY GREENWAY COMMISSION WHEREAS, the County of Roanoke, the City of Roanoke, the City of Salem, and the Town of Vinton in 1997 jointly entered into an Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission pursuant to authority granted to local governments by Section 15.2-1300 of Title 15.2, Counties, Cities and Towns, of the Code of Virginia, 1950, as amended, in order to coordinate the efforts of the participating localities for the planning, development and maintenance of a system of greenways throughout the Roanoke Valley; and WHEREAS, as a result of a decade of progress through regional cooperation in the establishment and expansion of the greenway system throughout the Roanoke Valley, changes were needed in the 1997 intergovernmental agreement in order to improve the operational effectiveness of this Greenway Corrimission; and WHEREAS, representatives from each of the participating governments have drafted proposed amendments to said agreement which have been reviewed and approved by the responsible officials of each of the participating governments; and WHEREAS, the proposed Revision to the Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission is being submitted to each of the participating local governing bodies for their formal adoption; and WHEREAS, formal approval of the proposed Revision to the Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission by the County of Roanoke, Virginia requires adoption by ordinance; and WHEREAS, the first reading of this ordinance was held on December 2, 2008, and the second reading was held on December 16, 2008. NOW, "THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Revision to the Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission, dated December 2008, attached hereto as Exhibit "A", is hereby approved and adopted on behalf of the County of Roanoke, Virginia. 2. That the chairman of the Roanoke County Board of Supervisors is authorized to execute the Revision to the Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission, December 2008, on behalf of the County of Roanoke, Virginia, upon such form as may be approved by the County Attorney. 3. That this Ordinance shall be effective on and from the date of its adoption. 2 Exhibit A REVISION TO THE INTERGOVERNMENTAL AGREEMENT ESTABLISHING THE ROANOKE VALLEY GREENWAY COMMISSION Committee Members: Faye Gilchrist Representing the City of Roanoke Melinda Payne Representing the City of Salem Janet Scheid Representing Roanoke County Matthew Hare Representing the Town of Vinton INTERGOVERNMENTAL AGREEMENT ESTABLISHING `fHE ROANOKE VALLEY GREENWAY COMMISSION ~}2c21iV1'Jt~f~ ~(1(_lr 1. PURPOSE The purpose of the Roanoke Valley Greenway Commission ("Commission") is to promote and facilitate coordinated direction and guidance in the planning, development, and maintenance of a system of greenways throughout the Roanoke Valley. 2. I BENEFITS OF A GREENWAY SYSTEM ~E This greenway system, in whict-~ ~ _-,-~i, ~ ~w~~:~=i~1~ -,~~% i . ~,,~,,.~r,~~,{i ,_,~r~~~t ~,~;t=r~~r~:-~~_i ~~ti~ C~i y .~~ti -~~~~=,iin ~ d~,~~~~I~.,,~ i; ,i~__.}; it i~ Ic~~~t~~~_:,~ is intended to enhance the quality of life for Valley citizens and visitors and to: (a) Provide safe and efficient alternative transportation linkages ~sf l'r„ ,, r_) h°+,~~~ recreational sites, open spaces, residential areas, employment centers, educational and cultural facilities, and other activity centers; (b) Encourage citizen wellness and maintain environments which promote opportunities for recreation activities; (c) Protect environmental assets and retain beneficial ecological habitats; (d) Maintain a contiguous urban forest ecosystem to reduce commi_inity wide environmental problems such as excessive storm water runoff, air quality degradation, water pollution, and urban climate change; (e) Promote an appreciation for the Valley's natural, historical and cultural resources and its neighborhoods; (f) Protect and link significant remnants of the community's undeveloped open spaces, woodlands, and wetlands; and (g) Enhance the Valley's appearance to encourage tourism, promote economic development, and improve the living environment for residents. 1 3. EFFECTIVE DATE. ;ESTABLISHMENT OF COIVINIISSION, AND I`'AF, ! u~.- f~} a i..;r= ; ~_7"'._~_, `I-i`~ I This Agreement, ~:r~._ =:,e~i~.;, ~ . n~ ~ ~,.=~_~i til~r~ r- .shall be effective, and the Commission shall be established, pursuant to §'1 .`, ~' ..: ~ :~ -~ a-~1--~, Code of Virginia (1950), as amended, upon its execution pursuant to the authority of ordinances adopted by the governing bodies of each of the City of Roanoke, the City of Salem, the County of Roanoke, and the Town of Vinton, r~~t_i~ herein being referred tc~ as a "participating iccaliy". Ad~iitiunal F~articil~a~lny foc~illtl~:s may be added as parties to this Agreement upon uriar~imous approval through adoption of ordinances by the existing participating localities and upon adoption of an ordinance by the governing body of the locality requesting to be added. 4. RESPONSIBILITIES AND DUTIES The Commission shall have the following responsibilities and duties: (a) To study the needs of the Roanoke Valley and the desires of the Valley residents as expressed in the Roanoke Va11ey Conceptual Greenway Plan, dated December 1995, :_:?;~_i t~~~: ~~l~~~l ~JP~`; ltrr=~ ~l) ~'I+-' ~ ~lclfllJ~t.i~ ~~,i"-„ t-~i?If[:~~~r+~ ~ ='r-`C~~~wG~y ,, ~~~ iu,-~ ~., F'~dll, ~. ~~e-~amrrtc-r~~~~ ho omonrJor~ frnm limn ~n time t~ s feVlFu'~,V f~-IiS~ {-1lcill.`_ °i~,'C;ry il~~~ ~'~_._;r~~ c°:n;`~ ri:Vl~~- S nE;C;i~;S~lf'y; and to +'!?~~:OL9r~a(.~~'u Il~lf,ll,!'=~i~if~il ~ I'?~I ~~+'r~,r ~ r~ imnlomon~ .~ coordinated system of greenways into each ; ~~~r-ticipatinc~ loc:aiiy's ' planning efforts; (b) To advise and inform the governing bodies and the citizens of the Valley of existing, planned, and potential opportunities for establishing greenways within the Valley; (c) To make recommendations to the governing bodies relative to desirable federal, state, and local legislation concerning greenway programs and related activities; (d) To investigate:, a~ recommend ~ ~ ~ :.; , ~, ~~i. ii funding, grants, and/or donations of land, property or services from the Commonwealth of Virginia, the United States of America, their agencies, private citizens, corporations, institutions and others to promote, construct or maintain Greenways within the Roanoke Valley; (e) To study and recommend uniform standards for the design and construction of greenways, including sign standards, to be employed Valley-wide; 2 (f) To actively pursue and promote public/private partnersf lips, work closely with the Western Virginia Land Trust and similar nonprofit organizations, and facilitate cooperation among Valley governments in developing, constructing, and maintaining a system of greenways throughout the Valley; a~ (g) To coordinate the efforts of the federal, state and local jurisdictions in the Valley to create aValley-wide system of greenways and trails that satisfy the needs of all the residents of the Valley, including those with special needs;- (h) To assist the participating localities with developing project plans and timetables for greenways and with defining roles and responsibilities for each project; and (i) To coordinate with Pathfinders for Greenways, Inc. in its use of volunteers to assist participating localities with construction and maintenance of greenways and in its solicitation of private sector funding for greenway development. 5. MEMBERSHIP (a) The Roanoke Valley Greenway Commission shall be composed of members, appointed as follows: (1) i~a, ~ ~~:- Tt,hree (3) members from each of the participating I~~c:_~,!ui~~~_~~ to be appointed by the governing bodies, each for a term of three (3) years, e~cE + fnr +ho ini+inl nr.nnin+mon+c ~e~hinh - - staggered~o~~a^~irpp~~ef~-t~ve~s~~a +~ein onrl o +hrnn_~io.~r form oo rJo+nrminn~ h~i +ho ~e~~. Each member shall be a resident of the I~~r~I„v which he or she represents; (2) One (1) member appointed by the ~ t,,~al ~~_~~,~~ '~~i~°~1~F_~~~,,~ ~~~~,~~~~~. Metropolitan Planning Organization of +ho Cif+h Dlonninn fli +nn+ (~`nmmiccinn o,~~-~,~a„~oTs~ ~ for a term of three (3) years; (3) Up to two (2) staff members from each of the participating localities, appointed by the chief administrative officer; and 3 {4) One member appointed by Pathfinders for Greenways, Inc., the nonprofit group established' to support greenways in the Roanoke Valley. (b) In addition to the above members, the following individuals, or their designated representatives, shall serve as ex-officio, non-voting members of the Greenway Commission: ~~ +h~rtc°-vrn I rocnnnc•ihln fnr norLo~nT~c ~ccre~-t~n frnm norh i~ iricrlin+inn• ~~Tone~e~es~ta#+~e-^~:~T~ F~fAf F~Qf{~;~P h o+nfnrn n +••+hlic•hr~nnnrF nrnnnuiwc in y,T~.,e~c~7tv,-v,z-c~ravrrmn~ ppvrr-grccrrco ay~~r~r ttte-1 cB,c~„n n~g I I o~ i~u (u 4) One c a j representative of the Western Virginia Land Trust; (2) One (1) representative of the Western Virginia Water Authority; and (3) One (1) staff member from the Roanoke Valley Allegheny Regional Commission. ( "~ ~) The Commission may add ex-officio members, as appropriate, from interested organizations. (c) A vacancy for the remainder of any term c~ :-,~,~; rr~E_,-r~~:~~~i shall be filled by the governing body (_~~ ~~- ~r =~{ ~~ ~ making the original appointment. /r!\ Thn af'nmmic ~ n~i nffi bore nc• nr~nrr~nri~+n Ta ~-rr~~~~f~l~cry-~ P.'x~rrrEFO-~}~Y~ntir~~•r , frnm in+ornc+n~ nr`v~ni~n+inno (ci e) The members of the Commission shall serve without 6. MEETINGS (a) The Commission shall hold regular meetings at least once per quarter each calendar year. All meetings and hearings of the 4 Commission shall be open to the public. except ~ '~.~ _ _--~' a-te meetings may be held pursuant to ii ~:J provisions of the Virginia Freedom of Information Act. Reasonable notice of the time and place of all regular and special meetings shall be given to the public. Meetings shall be called by the chair:,, ;~;; or upon request of a majority of the members. (b} The Commission shall adopt bylaws necessary to conduct the affairs of the Commission. 7. OPERATING REVENUE (a) The Commission shall not operate as a fiscal agent. (b) Funding for st~af#~~er#~e the Commission mom„ h° ^~°~'° ~,.,I !~~=~ administered through an agreed-upon fiscal agent. (C~6) ~iiicil<~1i~IdiC_I f4=',`~j~~fll1~:=: jO! AnT~~~~~r~ri-linofnr ^r cF~ff the Commission ~~~Ped-",~t#e-~^~Tiag ~ec~+es-shall be funded ~~~~ '.'~ _ i .~ i~~a ~ ~~ti~~; ~ I-~~~~~ ~ on a~± ~:c~~,~I per capita basis as determined by the most recent population estimates of the Weldon Cooper Center for Public Service of the University of Virginia. (cl-e) Annual funding requests From the Commission shall be made by February 1 of each year to the governing bodies of the IY~-1i~E' ~-d-~~-V'~_V 1(.y( ]~d~iit=:-~. mnmh°r i~~ric~inFinnc (e} The Commission shall be authorized to apply for and receive, through its fiscal agent, grants and donations for use in support of the greenway ,program. 8. ADMINISTRATION (a) An annual report shall be prepared and submitted to the governing body of each ~ ~, ~ .i, ~~ ~~._i i ,~'~ '~ ,.~ ~ ~~ ~r~~^~T each calendar year. (b) The Commission may establish any committees necessary to fulfill the responsibilities and duties of the Commission. 5 9. DURATION (a) This Agreement shall remain in force /1 7\ vnorc ~ inlncc cnnni{in~ll~i ov~oniJni-1 nr nFhnneiicn mnrlifini-1 ~_~~~~;~~ i~~i~~~~i~-v=.+t_:~1 o~e rn~;r_ii~i~.~~_i by action of the governing bodies of all participating local~t~~_ ~ rr,nm hnr ii ericr~in~innc (b) A participating icfc,~~4~~ ~ may withdraw from this rr~~r-E~-;-r~~~~~~~ by adoption of ~~:~~ appropriate ordinance. 10. AMENDMENTS This f`tc~r'eemer~i may be amended only by approval by the governing bodies of each ;~~_s;~t~_~~~~~ating 1oc~~i~~~~:- 11. LIABILITY To the extent permitted by law, the participating is ~. ,~~iiti>>:=;p~;~a~ ~~ ihrli„i c~innc~ agree to indemnify, keep and hold the members of the Commission and its staff free and harmless from any liability on account of any injury or damage of any type to any person or property growing out of performance of the duties and responsibilities imposed by this Agreement. In the event of any suit or proceeding brought against members of the Commission or its staff, the participating i:-;: ,-~~~f:<-~ shall pay reasonable costs of defense. Any costs of the participating P~,~::.:~ ~~::= ~I s~ie~ under this section shall be shared on a per capita basis as determined by the most recent population estimates of the Weldon Cooper Center for Public Service of the University of Virginia. 6 WITNESS our hands and seals this day of , ~--9sJ-~ 2Q08. ATTEST: ATTEST ATTEST: CITY OF ROANOKE By COUNTY OF ROANOKE By CITY OF SALEM By ATTEST TOWN OF VINTON By 7 ACTION NO. "fEM NO. -~ f -~ AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Decerriber 16, 2008 AGENDA ITEM: Appointments to Committees, Commissions, and Boards SUBMITTED BY: Brenda J. Holton, CMC Deputy Clerk to the Board APPROVED BY: John M. Chambliss, Jr.~~,~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SIIMMARY OF INFORMATION: 1. Library Board (appointed by district) Lisa Boggess, who represents the Vinton District, has notified Supervisor Altizer that she is no longer a County resident. Her four-year term expires on December 31, 2008. 2. Roanoke County Planning Commission (appointed by district) The four-year term of David Radford, Windsor Hills Magisterial District, will expire on December 31, 2008. Mr. Radford was appointed on November 13, 2007, to complete the unexpired portion of the term left vacate by the death of AI Thomason. 3. Social Services Advisory Board (appointed by district) The four-year term of Douglas C. Forbes, Vinton Magisterial District, expired on July 31, 2008. Mr. Forbes is not eligible for reappointment as he has served two consecutive terms. 4. Western Virginia Regional Jail Authority The following one-year terms will expire on December 31, 2008: (1) Michael W. Altizer, elected representative; (2) Joseph B. "Butch" Church, alternate elected representative; (3) John M. Chambliss, administrative official; and (4) Diane D. Hyatt, alternate administrative official. i~~-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS"fRA"PION CEN"fER ON TUESDAY, DECEMBER 16, 2008 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR'fHIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for December 16, 2008 designated as Item K -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of minutes -November 11, 2008 2. Acceptance of Nevis Drive and Lomond Circle into the Virginia Department of Transportation Secondary System 3. Request to adopt a resolution authorizing the execution of an agreement with the Virginia Department of Transportation for the administration of a fiscal year 2008-2009 Transportation Enhancement Program grant in the amount of $104, 000 4. Request to appropriate $67,646 to the Clerk of the Circuit Court from the state for fiscal year 2008-2009 That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ACTION NO. ITEM NO. ~-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: December 16, 2008 Acceptance o~F Nevis Drive and Lomond Circle into the Virginia Department of Transportation Secondary System Arnold Covey Director, Community Development John M. Chambliss, Jr. ~~? County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: AI Cooper Construction Inc., the developer of The Highlands, Section 3 & 4, located in the Catawba Magisterial District, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0. 16 miles of Nevis Drive from the intersection of Great Glen Drive (Sec Rte 1196) in the direction of North-West to the end of its cul-de-sac and 0.13 miles of Lomond Circle from the intersection of Great Glen Drive (Sec Rte 1196) in the direction of South to the end of its cul-de-sac. The staff has inspected these roads along witri representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No county funding is required. STAFF RECOMMENDATION: "fhe staff recommends that the Board approve a resolution to VDOT requesting that they accept Nevis Drive and Lomond Circle into the Secondary Road System. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 16TH DAY OF DECEMBER 2008 ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF NEVIS DRIVE AND LOMOND CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached VDOT Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM-4.3 to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Brenda Holton, Deputy Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation ~n ~h~: (;~~nt~ of Ito~:r~~~~~ 135, resolatYOn of ilie• goveiiimg body ~idopte~d Decersiber i6, 2005 17ie fi~ltayving 1~Z)(37'Fr~rrn.~lll'1'-~t.3 as faerc~li~'rttlrachi(1 ward i~zr;a3'X~arut~.~d cYSX~rart C?~~the AIGI!4'r6aaf:,~s IJC~r1y's r~:~snfar;<ir.+~a fnr r.Paarages in tleesecrrrRdary,s}9stesrr rafr~rate iri~hi~~rey~. ri C;'vp}~ 'l'e~ree 3'igrrerl ~Ci~ut~ty f)J,~iiaul): ~~~airt ~f C',h~~~;~s ill ~~;e~ fi~~c~:~cla~~y ~;y~t~~ ~~ ~~~t~ ~-~•i~;~~~•va~s i~rniE:ct/~~abrfivisian The Highlands Sections 3 & 4 Type Change to the Secondary System of State Hi~hwavs: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason gar change: New subdivision street i/ursuarst to tf~uic: of Vir<ii~~ia :~#a#u#e~: §33.1-229 5#re~t P,3nrrEe ar3rllar Roa#e Alurrataer Nevis Drive, State Route Number 1277 Old Route Number: 0 • From: Great Glen Drive Route 1196 To: Cul _ de- sac, a distance of: 0.16 miles. Recordation Reference: P.B. 24, P,G. 38 Right of Way width (feet) = 40 feet Lomond Circle, State Route Number 1278 Old Route Number: 0 • From: Great Glen Drive To: Cul- de-sac, a distance of: 0'.13 nules. Right of Way width (feet) = 40 feet 1;@UT norm AP~4.4,3 (4;~4f~UCti;~, i3sset A4ana~lamem Llvls!un Page 1 of 1 .,~` ~_ VICINITYMAP "~~ ~'~~, NORTH ~- ~ i _ - ~ 1 ~9 ~ ley, ry, N i~~~, ~ ~6 J7),~y ~ ~ ~, 14dAf Sf. ~ /O ,p 2 ,~ ~ 1 ~ ,,~,,,~~,ar ~ ~~`r N 71 ~ ~ 73 ° ,.--- •ngfa~auros~ _ \ ~~ ~} ~ ~~ ldu+sr.~ % '~4~{~ `$ sr,~~4svhrr ~~ ,.~' ~clxw so. f Pfl 1f, PG U1 4 / ~ ~Sr exfs'v.uc 6i `~ r4110SF ~ ~ ~q ~ ~6 ~E _ u Pa r, vc rJl 6 ~ ,~ 3~ ~, / 01 ~ ~, 10• s S ._..-• 3 ~ f y~~ `-, ,1 ' lases u ~~ '' PE' ~ ,~w 1 7 ~ / rx~' 47~, 4 ~ ~' ~"~ ~N~\ ry/y~ i~~ Q~d k ~h I ~ \ 10' IC L E ufenr 11` N 09'Jl~ W t~- ~' ~ 64 a § 3 ~ ~ x#,. 68 e\~..~ /~y o ' ~ cie ~ ;' ~`` Pa+,~sf ° ~ ~ ~ 12 F. ~ / ~ , ,~NOrr a ,vxr 1 v,~t~ kQL ,~ A~:F 65 ~ ~ ~ lr,~,:F \ ~ J9 ' , ~3 , ~7 `1 I. ! ~/' ~ ~ _~~~rau.Ert, v~r~avc 't 14PJ1Sf. ~ 4,~\ ~1 9 rr `. 14101 sf t / / pP ~,,~ ,* ~ ~. +~ ~, I 13 ~ c~ /,~ . ~ 77 ~ 2 '' sq'~shr/y19~' P,Jrssr. ,5v.ue _ _ ~ ~~' due 1 ~-~~"~+' ~ ~ ~ s slswtirc nsr ~ r~~ Ex~ a / ~ 4 ~~ -~ ', >s i~,:~'eA, ~ . ,. sle>s rE slflin' cry .veac' '~ ..~ PROPOSED ADDITION(S) IN GREY ROADWAY DESCRIPTION LENG"fH ROW WIDTH SERVICES Miles Feet Feet Houses Nevis Drive, State Route Number 1278; From Great Glen Dr. (Route 1196) to the END of its cul-de-sac 0.13 40 28 14 ROANOKE COUNTY ACCEPTANCE OF NEVIS DRIVE INTO THE VIRGINIA DEPARTMENT OF DEPARTMENT OF TRANSPORTATION SECONDARY COMMUNITY DEVLOPMENT SYSTEM --= ~=-~==-~ t ~-.~- __ --- ~x ~.. __ _- _ --- -- --~ ~~~ `~~ _ `~ VICINITY MAP cEC nc crr~ccE~ ~~, to, .,, '~11C NI(7B1N05 - SECP0.`1 ~ , I.O I' / SS COS-a-lr P.B. I.I PG 1,70 ~ I ~'; ~ ~ ~ \/.\\..~ /PB ?p ~ fyC ~'. •r~ 1 ~. '•~ 1 fy' .r 1 sSf HR ~~ .1 0"'"~'t ~o~~ Ie.e 'a x ,~ r2 ~^- !1•/JS JI : pY ev+rt•r P a nasty t: r w Ofl Aq PG 6-v--+ // ~_ i~ ~9on~ 981 tci za "rtle roauANDS - sECnorr -_ _ ~a° --. P.B. 34 PG IJi ~ roi as \ / /AI/SS LOS-Veil / ._-_. J I fA.t/SS LG-o-10 151 -~'_- I ®`/ (LJ/ J NORTH t m~e - eu ~ I~ _ ~~ C~YSB/VC _ ~ 0: mot. Mpp; dSfe(f' ~h~~ ~ hQO ',ON ~ ~ i1`~ yS`0' 'tl1C IN(7 X~6//0 ~S,'1 ? iP ~ ~~~J. P.fi ~ i .~ /os;;F-. `~`\ P • r1 ps SF `~ 6~ r , 5 i ~\ °' ~s/ s~ j /~~~G,~v^ b OC`("~ ~~ ~~ ~5 M1k. {~~j -M'" ~ ~~i ~;~ . ~a~ ,, P~( O\ O,` ; P~\ •~ 4 ~ /, „/ .Oh /l `fi'CK' VARIAB~ / IHDM S.SE. ~sl / „ // ROADWAY DESCRIPTION LENGTH ROW WIDTH SERVICES Miles Feet Feet Houses Lomond Circle, State Route Number 1277; From Great Glen Dr. (Route 1196) to the END of its cul-de-sac 0.16 40 28 18 ROANOKE COUNTY ACCEPTANCE OF LOMOND CIRCLE INTO THE VIRGINIA DEPARTMENT OF DEPARTMENT OF TRANSPORTATION SECONDARY COMMUNITY DEVLOPMENT SYSTEM PROPOSED ADDITION(S) IN GREY ACTION NO. ITEM NO. K 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 16, 2008 AGENDA ITEM: Request to adopt a resolution authorizing the execution of an agreement with the Virginia Department of Transportation for the administration of a Fiscal year 2008-2009 Transportation Enhancement Program grant in the amount of $104,000 SUBMITTED BY: APPROVED BY: Janet Scheid Greenway Planner John M. Chambliss, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: h;s r<~~;~~~f•~'~, c/e~rJ Svrr~e_ r~ f"he_ ~~~~~,~~~~ r~~v;r~_~ ~d.^ ' f'~1 e ~ C- , f i v .~ ~'- ~Lc~ t, !j +~ ~t_ ~c'~t.-•~, mil ©c. •~a9c,~,. 2 ~%. SUMMARY OF INFORMATION: The Virginia Department of Transportation (VDOT) has granted Roanoke County $104,000 for the construction and development of approximately 5 miles of the Roanoke River Greenway in eastern Roanoke County from the Roanoke City line to Virginia's Explore Park. On October 28, 2008, the Board of Supervisors accepted these grant funds and the responsibility of administering the grant. VDOT requires a resolution from the governing body authorizing the County Administrator to execute an agreement on behalf of the County of Roanoke with the Commonwealth of Virginia. FISCAL IMPACT: None ALTERNATIVES: 1. Approve the resolution authorizing the execution of an agreement with the Virginia Department of Transportation for the administration of a transportation enhancement Program grant in the amount of $104,000. 2. Do not approve the resolution authorizing the execution of an agreement with the Virginia Department of Transportation for the administration of a Transportation Enhancement Program grant in the amount of $104,000. STAFF RECOMMENDATION: Staff recommends approval of Alternative 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS"fRA"PION CENTER ON TUESDAY, DECEMBER 16, 2008 RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION, FOR THE ADMINISTRATION OF A FISCAL YEAR 2008-2009 TRANSPORTATION ENCHANCEMENT PROGRAM GRANT TO HELP FINANCE THE CONSTRUCTION OF THE EASTERN SECTION OF THE ROANOKE RIVER GREENWAY WHEREAS, in 2008 the Commonwealth Transportation Board established a project for the construction and development of approximately 5 miles of the Roanoke River Greenway in eastern Roanoke County from the Roanoke City line to Virginia's Explore Park and funded that project in the amount of $104,000; and WHEREAS, on October 28, 2008 the Board of Supervisors accepted these grant funds and the responsibility of administering this grant. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that: 1. That the County Administrator is hereby authorized to execute an agreement on behalf of the County of Roanoke with the Commonwealth of Virginia, Department of Transportation, on a form approved by the County Attorney, to administer a Transportation Enhancement Program Grant in the amount of $104,000 for the construction of the eastern section of the Roanoke River Greenway. ACTION NO. ITEM NO. K- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: December 16, 2008 Request to appropriate $67,646 to the Clerk of the Circuit Court from the state for fiscal year 2008-2009 Brent Robertson Director of Management and Budget John M. Chambliss, Jr. ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Technology Trust Funds, representing fees collected by the Roanoke County Circuit Court Clerk's office, have been received from the State in the amount of $67,646. These funds have been earmarked forthe purpose of purchasing software, hardware, maintenance, and related upgrades to the indexing software utilized by the Courts. These funds need to be appropriated to the Clerk of Circuit Court so that the necessary computers and equipment can be purchased. FISCAL IMPACT: No fiscal impact-100% state funds STAFF RECOMMENDATION: Staff recommends appropriating $67,646 to the Clerk of Circuit Court for fiscal year 2008- 2009. a-i GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount of General Fund Revenue Audited balance at June 30, 2008 $ 16,743,199 Addition for 2007-08 Operations 906,609 Balance at December 16, 2008 $ 17,649,808 9.51 9.38% '`'` Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2007-08 a range of 8.5%-9.5% of General Fund Revenues 2007-2008 General Fund Revenues $176,033,678 8.5% of General Fund Revenues $14,962,863 9.5% of General Fund Revenues $16,723,199 ** 2008-09 a range of 9.0%-10.0% of General Fund Revenues 2008-2009 General Fund Revenues $188,178,858 9.0% of General Fund Revenues $16,936,097 10.0% of General Fund Revenues $18,817,886 The Unappropriated Fund Balance of the County is currently maintained at 9.38% which is within the ran for 2008-09. The balance will be increased over time to the following ranges: 2009-2010 9.5%-10.5% 2010-2011 10.0 %-11.0 Submitted By Rebecca E. Owens Director of Finance Approved By John M. Chambliss, Jr. County Administrator 0 --Z COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Audited balance at June 30, 2008 Addition for 2007-2008 Operations Balance at December 16, 2008 Major County Capital Reserve Amount $1,540,757.20 298,490.00 $1,839,247.20 (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Audited balance at June 30, 2008 Submitted By Approved By Balance at December 16, 2008 Rebecca E. Owens Director of Finance John M. Chambliss, Jr. County Administrator $2,339,030.00 $2,339,030.00 ~- RESERVE FOR BOARD CON"fINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2008-2009 Original Budget $ 300,000.00 June 24, 2008 Allocation to Art Museum of Western Virginia and Roanoke County (200,000.00) Public Schools for Education July 8, 2008 Appropriation for Legislative Liaison ($24,000.00) August 28, 2008 Appropriation for Development of a Regional Water Supply Plan ($11,100.00) Balance at December 16, 2008 $ 64,900.00 Submitted By Rebecca E. Owens Director of Finance Approved By John M. Chambliss, Jr. County Administrator ACTION NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEE"PING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: December 16, 2008 Accounts Paid-November 2008 Rebecca E. Owens Director of Finance John M. Chambliss, Jr. County Administrator ITEM NO. ~- SUMMARY OF INFORMATION: Payments to Vendors Payroll 11 /14/08 Payroll 11 /26/08 Manual Checks Voids Grand Total Direct Deposit $ - 1,050,662.74 1,216,738.25 Checks Total $ - $ 3,827,454.13 106,994.67 1,157,657.41 168,614.37 1,385,352.62 321.07 321.07 $ 6,370,785.23 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. N N y QJ w> ;~ a Ca ~.^.,~ J V •C .~ h ~ ' O C ee 0 CC I w 0 C 7 O U Q rn N ~, ~ ~ .-7 C7 00 O M d 'O C W •o 0 .` u GL r c O r O G~. :: ~ E `o 7 0o M ~ C vi h h ~ ~ ^ ~D ~ oo ~ h h D\ N h ^ O ~ O~ N O rn 7 p u ~ M ~ Vi M [~ Q\ ~ ^ DO ~D O N O ^ h ~ ~n D\ ~ ~ O ~--~ N M o0 ~ ' u u ' .o ' a Vi h o0 ~ M V~ O~ h ~ ~ O~ O ~D h M O h ~ ~O ~O N N ~ ~ O~ O M M ~--~ ~ y i W A m 7 M in M M ' M M 7 7 7 M~ N~~ -. V1 rn N ~O O O~ •--~ d W Y °a a . ~ u d Vi ~D N M O O~ O~ N 00 00 O 00 O~ ~~ M O~ M ~ .-• O 7 O O~ O O ~ V1 N M .w M ~O O~ V1 O •--~ ~ ^~ ~n N rn O~ O N O N O h M O N O ~ ~ h D\ ~ ^~ ~ ~ V1 N M N W ~ O ~ v1 O~ O rn ~ O ~ h ~ O oo ~ A N h N M ~ W ~ ^^ ~O O ~ N~ Vi W N W _ W N W^ N O~ ~ W ^ N D\ M o0 Vi ~ O~ ~ M N v0 ~ ^ N ^ O ~ ~ Vi h N ~ O~ O~ ~ p m o0 m vi h O~ 7 ~ O GO N M ~ 7 N O~ vi O~ p~ C ~ O~ O N O ~ `~ N ^ M h O~ O C N O ~ v'i ~ O~ O O 7 vi rn ~ N ~ ~ N ~ ^ „ N 01 •-• N o0 [~ b ~ 01 M N O~ N ^ ~O ~ ~O M ^ 00 O~ ~ M r~ ~ M N N ~ M ~O .-. N u Vi [~ 00 C W M "'~ M [~ ^ O "'~ ~O 00 N Q\ ~ ^ ~ ~O O M h O O ~ a A ~ Vi `O h ^ M Vl M M O~ ~O ? O~ 7 O~ M rn O~ ~ ~ O m .-. ~ N O L G o0 N M ~ ~ 7 ~ 00 N O~ ^ N O~ O~ 00 M O ~n ~ h O 00 ~ O~ N O f ,a, ~ ~p ~ ~ .--~ h ~ ^ in oo M ~ ~ oG N N h h ~ N h O h h 0 o ~ vi ~ D\ ~ ~ ^ h O Q\ N N ~ 00 cC N m o0 ~ ~ h ~ vi N O 6 p y O~ 00 ~ O ~ ~ h M ~ ~ ~ ~ N Vi O ~ O "~ ~ ~ O~ 00 h ~n w W y oo h ~ ~ h O ~ ~ ~ ~ ~ 00 ^ M O~ M oo h oo v' N ~--~ O Vl N h W °a ,-. M ,-• Vi ~ Vi ~ O~ N O~ N ~O vi N ~ ^ 00 ,-. 00 vi O~ •--~ N ~ O ~ ~ ^-~ N •-• •-• y O h O h O O p O O O O ~ O O N M O N h O O O O O O O m u ~O O O ~ ~ O ~ ~O X 0 0 p O O h^ O~ N 0 0 0 0 0 0 0 E A ^ 0 0 ,.y Vi ~D ,..i O~~ O ~ O O ~D ~n ~O o0 b 0 0 0 0 0 0 0 7 O N N ^ r'1 ~ ~n O~ O ~ N~ --~ O p o f ~c h M a; vi ~ o a oo ~ ~o 0o v o ~ .~. ~ ~ ~ ~ O M ~ ^ O ~ ~ O ~ M7 b u N N N ~p M p O ~ h O ,C N N N ~n pp •--~ d ~ 7 M [~ 7 00 00 V ^ ~ 7 h ~O D\ ~ W O~ ^ O~ .~-i m O ~ ~ rn O O 7 M ~ O o0 O~ Vi vi N M ~O 7 ~O 7 N ^ h o0 ^ O ~n ~D ~O O O p i ~ Q~ 00 .--~ 7 7 00 O ~ ~ h O~ ~O ~ ~O ~D M [~ ~ h O M h 7 O O ' . . u o0 00 O~ h O 7 ~ •--~ ~O 00 h M O~ ^ 7 M V M h ~ ~O h v i o~ N O~ 7 Vi h N M O~ ~O ~O b W W~ 00 rn O ~ O vi ~ h W O N Vi 00 .-. .-. M h in [~ 00 ~ Vi O o0 ~~ ~n ~D N .-. N M rn M ~D D\ ~ 01 00 h ~ h V'l M ~ M O O h ~ 01 N CO O M O OO N V~ Vi O~ O ~n h ~O N o0 00 vi O h h 0 0 0 O o0 O ~ 7 0 ~ 00 ~O O O ~ V'i h N M 7 ~O ~ N 0 0 7 0 0 0 ~D ^ 00 ~ 7^ ~ O N O ~ O M~ M O N ~ h~ ~O o0 O 7 V~ h V ~O ^ ~O M ~O vi 7 N o0 00 .--~ Q\ •-• ~ 7 N ~ ^ O h 00 V O N Q ~ ~O h 00 N Vi h N ~ M ~ 7 M rn O ~ ~ 00 n ~ i n W \ m ~--~ O~ N M O h h h in V~ ~ O~ rn N N M 7 ` v M~~ ~--~ N D` ~ "' D ~ ^ 7 N rn C 7 ~ M^ M 7 M ~ D h M N ~O M • O ~ .-. .-. N O h M „y 7 7 M .-. ^ vi r N 'r . -i N 7 R L H vi C v ~ O C C vi ~ U ~ C U ~ ¢ O G .ro 9 ` ~ y y ~ -d U _ Q w Q ~ F-' O ~ .~ C ro ~ C O a ~' > cd ~, bq d a. y ,~ -d ~ O ~ O ~ b A ~ ro C _ ~ 7 Q O C u ~ ~ > ~ ~ ~ O k, al C ~ ~ °~ C CO w ~. 0. .-. bq O `n C C O p atOi y ~ aCi N ~ ~ 4 L 3 ~ y N ~ y ~ C7 w d O • U O ~ ? C . ~~" O C c w w U Q ~ ~ C C C ~ C7 c4 ~ w C7 p O 7 O O~ ~ O ~ a cn U a. ~ ~ , ~ Q„ a, ° o ., O N O N M I O ^ N M 7 V1 ~D O ^ M 7 V1 ~O h 00 ~ O O O O O O O O O O O O O O O O O O O O O O O O O O O _ _ .-. •--~ N N N M M rn M M 7 7 7 7 7 7 7 v'i V~ Vi Vi Vi Vi Vi ~ O O O ~ O O ~ O O O O C O O O O O O O O O O O O O O Gr, N ~ N N ~ CL Q ~ 9 9 E o d d u ~ ~ ava ~ ~ u LTd ~ ~ ~ Y .C .~ d ~ ' O C 0 CC I w 0 c 7 O V N d' a ~ °° O O 'O 'C C W 9 0 .` d C. s e 0 O L L O W ~ d E ~ a u u ~ G ~ .'~. d u y ~ ~ A E E b ~ k ~ '" fa7 d m 'J C A `e 7 C OW d t C b o °~ v 'O 0 FO 9 C 7 R L d C 0 7 c ~i N O~ l~ ,-. ^' 7 ~O ,--~ vi vi O O O O O M r 00 M 00 ~? N o0 N N r 7 O~ ~--~ ~ M O ~O O O O O ~ l~ ~--~ ~ ~ M ~--~ ~ vi ~ N N ~--~ 00 N ~ r O ~p ~.j N r N M cr1 ~f1 7 M 7 7 ~O ~ N cr1 N 7 N N ~ ~--~ ~ ~--~ ~ M 7 0 ~O 7 M l~ O O O O 7 ~ M C~ M r r r r rn q a rn o o ~ ~ o 0 0 0 0 0 00 ~ v, a~ N M M N O ~O O~ l~ vi 00 O~ O~ 7 O O O o0 O vi o0 M ~ ~ ~ l~ O o0 ~O N ~ O ~ 00 M l~ 00 ~--~ ~ N ~ ^~ O~ l~ cr1 00 O O O O N cr1 vi O ~n Q. 00 _ 7 ~n l~ ~n ~ M .--i M .~-i r O N ~ 7 M ~--~ r ~ O~ M O ~ 7 Q. ~ N o0 ,Ny N l~ O vi N ~O O~ M 7 M O~ N o0 ~n O ~O 7 ~O ~ .--~ ~O ~ O ~ vi o0 M M ,-. [~ V1 ~O 7 N ^ N cr1 l~ ~O ~O N M r r N 7 00 ~ N N ^ O ~ . -i . i r N C O ~ ~O r M 0 ~ O l~ M 0 0 0 0 O O~ h ~ ~ C ~ O~ O ~ 7 0 l~ O 1'-1 7 O~ O~ O O O O M r 7 N N N O ~O ~ cr1 Q~ DO O N O~ 0 0 0 0 ~ 7 N r OMp ~ .--• ~O [~ ma O 7 l~ O M ~ ~ ~ cr1 M N ~ r ~ 1n ~ 00 00 ~ . y ~ M M o0 ~ ~O cr1 ~ ~ l~ N : r M N rn rn rn -- o r v, N v, M ~ ~ ~O N ~ M ~ M ~ ~ cr1 O ~ ,-. ,-. M ~-. '~ ~ N N b O O O O O O O O O O O O O O O O O O O O O ~ O h O O ~ O O O O O 0 0 0 0 0 0 0 O O O O ~ c ~ o o ~ o o r o ~ o 0 0 0 0 0 o c 0 0 o r _ .y ~ 00 M ~? 00 ~ O\ M f; M ~ ~ r M ~D N ~ N ~ O [~ ~n ~O l~ O OO ~--~ 00 ~O O O O O ~ 00 N O -~ O~ vi ~ O O o0 ~ 00 O N ~--~ 00 7 0 0 0 0 7 [~ ~O 7 ~ N O~ l~ O r ~ O~ 7 0 ~ ~--~ ~--~ ~ O O O O 40 M N b O ~ l~ O O ~ M ~O l~ O r l~ M ~O ~ O ~O ~O 00 ~ O l~ Q; ~ ^~ O~ M Vl Q~ Q~ O ~O h M ~ O ~O N M N 7 Q~ 7 00 ~p N [~ l~ [~ l~ ~ 00 O in N ,-. ~ O M 7 N .-. 7 Q. O~ O~ ~p O N N 7 .--i M ~ M .--i ~ ~ M l~ ~ ~n ~n O l~ O 7 0 0 0 0 0 0 ~ O ~ ~O ~O O~ N ~ O r O ~ ~--~ 0 0 0 0 0 0 ~ N O N "'~ ~O 7 00 O~ O~ ~~ N O O~ O O O o0 . .. O ~--~ O ~ ~--~ 7 M O M N ~O ~ N O O O O O ~ oo M "'~ ~ ~ ~ O 7 ~n C M ~ ~ ~ ~ r O Q~ O vi O~ 00 ~ N o0 . -i ~ ~O 7 N M ,-. vi N l~ r 7 vi N O ~--~ 7 O~ 00 ~ ~ a o rn~ ~ rn~~ ma ~o ~~ ~ vi o ~o ~ o r r O N O~ ~O ~ [~ .-. „ y ~O o0 [~ ~O ~O ~ l~ 00 ~ ~ in N ~ ~-. N N ~ r b ~ ~ M N .ti , -~ N ~ 01 N ~ L ~+ ~ V_ 7 p ~ N 'O U y o~ ro C E d ~°, x^~ C °v ~ O O ,, ' U _ ^ ~ ~ y ~ ~ C ~ y O ~ N .'. N, -p d y 3 u ~ w N W~~ A aCi ~~ W ;~ ~~ ~ y y ~ ~ bq ` 7 C a~ cC ~ '~ U ~ O p, ~ C L ~L' ~ ~ ~ ~ ~ C a : i ~ ~ q ~ h _ ca 7 x ~ ~ G. c E i . v G N °. c~ y ~ ~ o a E X~ x 4, ~ „ ,. y i x a .-~ U ' a a U W U ° ~ W Q~ F- CG U~ ° z ,~ . c. ~. O .--~ N M O .--~ N M I O ~--~ N M~~ r o0 O ~--~ N O O O O O O O O O O O O O O O O O O O O O O ~ ~O ~O ~ ~ r r r r r o0 00 00 00 00 00 00 0o O, rn ~ ° o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O R 0 F L C N N L V 00 ~y 0. Q Vl C O .« L a O L d d O ^O ~ C n C cC .~ y .ti u ~ a ea ~ ~ L L ~ ~ 9 C ~ W R u 9 o c ° CS W d ,,. w >o u s ~+' 7 0 C +-' 7 %p O = d Q. O it W Z w O G _d Lc 7 ^O d J'. u Q N ~ r ,p .a 9 E o i .°. i ~ a p0 ~ K W ~' m d W ~ ~ ~ b ~ C u ~ G A G m .7 d b C w r A A y Q a E ~~, b ~ " W Y W b 00 `e e ~ 7 ~' C ~ ;? E O w u r 7 ~ G C ~ o °' ~ W d eo 0 m 9 C W L e °o 'O C 7 W a a °i o 0 0 o p N r+l ~ y ~ a ~a Y~ ~ Q V U ~ a u, u. 0.. _ o 0 N N cn 6. ~ ate. ea ~. A y ~ y y ~ ~ ~ O o ~ ~. a~ R 7 R > pa d d ~ ~i d y N u C ~ ~ ~. ~ ~ ~ d A 7 ate. O ~. ~ C .~ ~. O L' CQ O Q~i O y L' 7 O U d C d d et 7 u Q 'C C et 'C d L7~ W O L' d E °3 CQ 00 O O W 6i i C O t 0 w ~z ~" Z ~ O C ~ O ~ ~i Y d V S a ~ ~ a C o = .-1 a GL C7 ~ vi ~O ~ 00 00 00 O~ ~O N ~ O~ 'n O~ ~O ~ V M O M O~ M M O~ [~ O~ 'n O M M o0 N ~ M ~O O O O~ ~O oo O~ ~--~ O O M ~--~ ~O ~ 'n [~ 00 N N M M o0 M O M M [~ N O~ ~--~ 'n 'n ~ ~O M M N V V O M [~ ~--~ [~ V 'n M N M N 'n ~ ~ n ~--' 'n 'n ~--' ~ N N ~ ~ N N ~ O~ M N ~ O [~ ~ N O~ N N N N M M M N N ~--~ m m~ V M m ~O ~O ~--' 7 N [~ M 7 'n o0 m ~--' 7 0 N~ N ~O [~ O~ [~ O~ N O O ~O N ~ ~O ~O N ~O 7 00 N V ~O f1 'n o0 'n vi V O [~ ~O oo ~ 'n V o0 [~ ~O 7 7 Vl [~ [~ O~ ~O M [~ ~O M M O 00 O O ~ M ~--~ 00 M pp ~ O ~ [~ [~ M N O~ N [~ M 00 M M M ~ [~ ~--~ N N O ~O O N m ~ 00 [~ O O~ 'n O O 'n [~ 00 ~ N 7 'n O~ [~ ~--~ ~O o0 00 pp 'n ~p O N O M [~ [~ [~ N O ~--~ o0 00 [~ N 7 O~ ~O m ~-. 00 ~--~ O~ 'n O~ [~ ~O fry m ~--~ [~ V O~ vi N ~ ~O ~ O [~ 00 [~ 7 O [~ ~--~ ~ O ~ 'n O o0 'n O~ V 7 ~--~ ~--~ M N N N N oo 'n 'n M N M ~O ~--~ ~--~ O~ N O~ ~O O~ [~ 00 ~ ~--~ O 'n 'n N ~ N 7 7 'n M ~--~ M O~ ~O M [~ 'n ~--~ 00 ~O [~ M N O oo ~--~ oo N 'n ~--~ ~--~ ~--~ N M N N 'n N [~ ~ [~ N N O~ [~ M~ 00 O O H 00 O~ 7 7 00 7~ N o0 ~~~ 'n N 'n 'n O [~ M 7 N 7 M N O M M O o0 N O M [~ M M ~O ~O O~ ~--~ O~ O~ O ~O o0 ~--~ ~ ~O 'n O~ 7 [~ ~ [~ [~ O [~ [~ O~ [~ [~ ~O N V 'n M [~ O~ M O~ [~ ~O 'n ~--~ N O~ O 7 ~ O~ O ~O [~ O~ 'n 7 7 ~O O M O~ O M 7 00 'n N o0 ~O ~ 7 [~ O~ O M ~--~ ~ [~ [~ 'n 'n M ~O M 7 N ~ N ~ N M O~ ~ N ~--~ V O~ ~O ~--~ 00 N O [~ 7 ~ 7 ~O o0 O oo ~O O~ ~O O O 'n M ~--~ ~ 00 7 [~ oo [~ M ~ 00 ~ 7 'n O ~ ~O 'n O o0 N 'n ~O ~ O~ N ~ m ~ ~--' m ~ ~ N N O 'n ~ ~--~ ~ ~ M O~ ~O ~O N O 'n M ~--~ ~ N N N ~ ~ ~ N [~ M ~ ~ 00 N ~--~ [~ [~ O O~ ~--~ O N ~ ~ ~ [~ 00 'n [~ O N O O 7 N o0 [~ ~--~ ~ M ~ O~ N ~O N O M o0 00 'n O O~ M vi ~O N N ~ O~ ~--~ ~O o0 ~ ~ !i O~ O~ N o0 [~ ~--~ ~O ~ O ~--~ 'n Vl Vl [~ [~ M Vl ~--~ ~ 00 ~O ~--~ ~p 00 N M ~O O ~--' '~l N O N '~l O\ Vl fr1 ~O M M 'n 'n 00 00 fr1 01 O~ [~ M O 'n O ~O .--~ [~ N .--~ ~O ~ [~ M m o0 [~ 00 O~ ~O O [~ V 7 01 N o0 00 [~ 00 ~O O~ M ~O ~ N O~ O~ O ~p O~ •--~ •--~ •--~ ~O ~O O~ M N .--~ M 'n v1 7 [~ 7 [~ 00 ~O O '~1 ~--' .--~ N M ~--~ 7 7 [~ N [~ .--. ~ 7 ~~ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o M M o 0 0 0~ ~ o 0 0 0 00 0o a o rn~ '.~ ~O ~O O O O O O O O O O O O O O O O O o0 00 O O O O M O O O O O N~ 0 0 'n 7 ~--~ ~O ~O O O O O O O O O O O O O O O ~O 7 'n M O O Vl E N O o0 O~ 'n O~ ~O 'n o0 M V ~--' O O N v1 O O v1 O O 'n O O 'n M M o0 00 [~ O O 'n o0 M 01 01 00 0 7 7 00 ~--' [~ [~ O O~ O~ O N [~ 7 ~ 'n N O 'n ~ O O [~ M 'n N ~ V ~ O ~--~ ~--~ M O~ [~ N ~O O [~ 7 N ~ ~ ~--~ N v1 ~O ~--~ O [~ [~ ~O O~ [~ '~1 00 [~ 7 N ~O N N N M ~ ~ ~--~ 00 00 ~ M O~ M M ~O O\ N ~ m ~n ~ ~ ~ m ~ Vl Vl 7 ~--~ [~ m N r ~ N N ~ T T ~ ~ ~ "~ ~ H ~ ~° ~" •° y o o v~ q ~ ~ ;d v ~a, n 4^ H ~ aCi • ~ ~ ' o a~'i k. m ti ti ~ ° °~ ~ ~ v1 ~ ~ N C 'd v C ° ~n ~ 'b F, ~ ~ .b Lc. ^ LL b0 ~ . > L N rn C y ro C ~,, H a y .a H ~ ~~° v C p `~ 0. 5 VI C ~ o 0 o V L va a v L L '•" a O V ~ ,~, o U° o u O ~ ~ bU G' ~y ~ v1 (C f/~ ~ V~ w ~+ iy" N L > O ~ ~ a C d++ cd aN+ ~ e O ~ C '~ '~ y y ~ ~ N ~ w ~ V~ ~ V Li. ~N U ~++ ~ ~.~ cd G cd N.~ V O N ~ N ~ ~~ U y b ~ ~ ~C O vi N N > > ~ ~ ~ C ro V O U ~ •w_, N~ N ~ C C ca ~ .O C T V rx a a a w .°a + C ~ ~ O ,,, r O v a°i ci ~ H~ .'~-~ ~ F- L G C ed N o¢ .a a N ~ O C N ~ N N w V n, w x x ~~ N v v x ~ O ~ x cd y> L N L L cd O~ L z~ 3 0 3 0 0 F- O ~--~ N M~ O ~--~ N M I '~1 ~O [~ 00 O~ O ~--~ N 7 [~ ~~ O ~--~ N~ O~ ~O 0~ 7 M 0 ~O N M ~--~ N N N N N N N N N N M M M M M M M 7 7 7~ 'n 'n ~~~~ [~ 00 00 ~~ O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N O O N N A ~ a ~ .°J. R 4. O d ~ d e a C 7 ~ a, lC 7 i i ~+ CO ~" PS ~ 'o u ~~ G d ~ V R G y .7 u R ~' Q 7 `p C d V ~ R ~ v ~i h d 7 00 C ~ a~ o ~ M d .~ a ~~ u d Q G u ^p W ~ C 'o O ~p O C .~ ~~ ~ i C1r O ~i ~ ._.. w, E ~ ~' W ~ e 4, ,~ ~ o 0 0 U d E ` w °r ~ y ~, d Z ~ C G °J O ~ nn 0 oa 9 C 7 LL R d G ° o Q 9 ~ ~ C _ ..l 7 7 ~ V ~ 00 M 0 N r N O b r ti N O r V1 b 7 O O o0 N O O M O -- a r N N N 0 00 a vi 0 N N N H R O F 9 C R N cd t cd ~y C °J O ~ a ~ ~ Ca O U U o ~ ti 0. ~i Li. Li. Ri ACTION NO. I"fEM NUMBER ~ ~ `o AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT'I"HE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: December 16, 2008. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of November 30, 2008. SUMMARY OF INFORMATION: GOVERNMENT: SUNTRUST/ALEXANDER KEY 66,871,607.80 SUNTRUST/ALEXANDER KEY CONTRA 887,444.43 SUNTRUST SECURITIES 7,000,548.61 SUNTRUST SECURITIES CONTRA 90,289.44 74,849,890.28 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION 6,966,498.72 6,966,498.72 MONEY MARKET: BRANCH BANKING & TRUST 72,963.91 STELLAR ONE 32,719.63 SUNTRUST/ALEXANDER KEY 13,658,463.00 SUNTRUST SECURITIES 1,059,277.94 SUNTRUST SWEEP 0.00 WACHOVIA 48,312.08 14,871,736.56 TOTAL 96,688,125.56 11 /05/08 ~-7 TELECOMMUNICATIONS TAX REPORT COUNTY OF ROANOKE, VIRGINIA Month of Collection Tax Description 2006 2007 2008 January Consumer Utility Tax Landline $ 94,947.90 $ 86,811.94 $ - Consumer Utility Tax Wireless 116,433.91 123,642.12 - Communication Sales and Use Tax - - 275,569.88 E911 Service Tax 61,427.25 61,676.60 - Cable Franchise fee 240,925.74 237,369.11 85,908.48 Total 513,734.80 509,499.77 361,478.36 February Consumer Utility Tax Landline 93,052.78 11,481.03 - Consumer Utility Tax Wireless 116,093.91 - - Communication Sales and Use Tax - - 291,112.62 E911 Service Tax 59,753.00 58,515.52 - Cable Franchise fee - 36,121.67 70,725.82 Total 268,899.69 106,118.22 361,838.44 March Consumer Utility Tax Landline 92,561.36 - - Consumer Utility Tax Wireless 104,178.63 - - Communication Sales and Use Tax - 207,485.17 387,479.10 E911 Service Tax 64,339.14 - - Cable Franchise fee - 80,692.40 98,803.20 Total 261,079.13 288,177.57 486,282.30 April Consumer Utility Tax Landline 96,802.50 - - Consumer Utility Tax Wireless 128,673.20 - - Communication Sales and Use Tax - 270,338.98 317,663.49 E911 Service Tax 60,650.90 - - Cable Franchise fee 216,295.38 75,020.70 92,881.59 Total 502,421.98 345,359.68 410,545.08 May Consumer Utility Tax Landline 92,941.49 - - Consumer Utility Tax Wireless 117,319.69 - - Communication Sales and Use Tax - 271,078.33 288,110.06 E911 Service Tax 60,264.73 - - Cable Franchise fee - 92,259.95 96,747.70 Total 270,525.91 363,338.28 384,857.76 June Consumer Utility Tax Landline 95,748.48 - - Consumer Utility Tax Wireless 119,760.11 - - Communication Sales and Use Tax - 268,293.91 287,652.25 E911 Service Tax 60,455.05 - - Cable Franchise fee - 84,186.19 88,081.94 Total 275,963.64 352,480.10 375,734.19 July Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Total 95, 017.26 - - 121, 823.44 - - - 300,558.02 287,204.09 59,649.70 - - 245,481.66 78,603.22 97,675.11 521,972.06 379,161.24 384,879.20 August Consumer Utility Tax Landline 92,306.09 - - Consumer Utility Tax Wireless 116,219.46 - - Communication Sales and Use Tax - 237,729.17 286,202.34 E911 Service Tax 59,979.00 - - Cable Franchise fee - 86,818.45 90,061.68 Total 268,504.55 324,547.62 376,264.02 September Consumer Utility Tax Landline 85,834.51 - - Consumer Utility Tax Wireless 121,460.78 - - Communication Sales and Use Tax - 258,253.93 263,989.14 E911 Service Tax 59,393.73 - - Cable Franchise fee - 87,629.46 90,094.71 Total 266,689.02 345,883.39 354,083.85 October Consumer Utility Tax Landline Consumer Utility Tax Wireless Communication Sales and Use Tax E911 Service Tax Cable Franchise fee Tota I 83,920.09 - - 122,949.21 - - - 349,811.69 246,591.98 58,855.42 - - 226,573.74 87,629.46 95,604.91 492,298.46 437,441.15 342,196.89 November Consumer Utility Tax Landline 84,089.65 - - Consumer Utility Tax Wireless 120,728.15 - - Communication Sales and Use Tax - 349,007.66 343,044.53 E911 Service Tax 59,751.01 - - Cable Franchise fee 28,744.85 85,936.15 91,806.51 Total 293,313.66 434,943.81 434,851.04 December Consumer Utility Tax Landline 83,566.76 - - Consumer Utility Tax Wireless 121,724.13 - - Communication Sales and Use Tax - 283,592.07 - E911 Service Tax 60,069.78 - - Cable Franchise fee - 87,478.22 - Total 265,360.67 371,070.29 - Grand Total $ 4,200,763.57 $ 4,258,021.12 $ 4,273,011.13 *Effective 2007 the Cable Franchise Fee is received monthly as compared to quarterly receipts in 2006. **2007 Breakdown provided by the State of Virginia Tax Department Submitted By Rebecca E. Owens Director of Finance Approved By John M. Chambliss, Jr. County Administrator ACTION NO. ITEM NO. ~ _ AT A REGULAR MEET"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT "fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: December 16, 2008 Budget Work Session John M. Chambliss, Jr. County Administrator John M. Chambliss, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to discuss several budget items with the Board whicl•i include the following: (1) Budget calendar; (2) Operations through November 2008; and (3) Planning for the fiscal year 2009-2010 budget. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 2008 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an a~Ffirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.