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HomeMy WebLinkAbout12/16/2008 - Adopted Board RecordsATA REGULAR MEETING GFTHE BGARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA, HELD AT THE RCANQKE CGUNTY ADMINISTRATIGN CENTER GN TUESDAY, DECENIBER 16, 2008 RES~LU1'I~N 121fi48-1 4F APPOINTMENT ~F THE CGUNTY ADMINISTRATOR AND APPROVAL 4F AN EMPLOYMENT AGREEMENT WHEREAS, Section 4 of the Roanoke County Charter provides for the appointment of a County Administrator, his or her powers and duties, compensation and tenure of office; and, WHEREAS, Section 15.2-1540 of the Code of Virginia provides for the appointment of a chief administrative officer by the governing body of that locality; and, WHEREAS, Section 15.2-1541 of the Code of Virginia establishes the various duties and responsibilities of the administrative head of the local government; and, WHEREAS, an employment agreement between the county administrator and the Board of Supervisors has been negotiated. NGW THEREFaRE, BE IT RESaLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That B. Clayton Goodman III is hereby appointed County Administrator for Roanoke County, and that hislhertenure shall commence on or before March 15, 2009. 2. 'that B. Clayton Goodman III shall exercise all of the powers and fulfill all of the duties and obligations of County Administrator as provided in the Roanoke County Charter, the Code of Virginia, the position description, the policies and reg~~lations adopted by the Board, and the legal directives of the Board. 3. -that the employment agreement negotiated between the Board and B. Clayton Goodman III is hereby approved, and the Chairman of the Board is hereby authorized to execute this agreement of behalf the Board. ~n motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A COPY TESTE: Brenda J. H ton, CMC Deputy Clerk to the Board c: Paul Mahoney, County Attorney 2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE CGUNTY ADMINISTRATION CENTER GN TUESDAY, DECEMBER 16, 2008 RESOLUTION 1 Z~ fi~8-2 EXPRESSING THE APPRECIATION GF THE BOARD OF SUPERVISORS T4 MARY V. BRANDY, DEPUTY CLERK To THE BOARD OF SUPERVISORS, FOR HER SERVICE To RoANOKE COUNTY WHEREAS, MaryV. Brandtwas employed by Roanoke Countyon May27, 2003, as a part-time Office Support Specialist, and became afull-time employee by Board action on December 16, 2003; and WHEREAS, Ms. Brandt, who also served asAssistant Deputy Clerk and as Deputy Clerk to the Board, has resigned to accept an administrative position with the Western Virginia Regional Jail and whose last day will be December 24, 2008; and WHEREAS, Ms. Brandt was the creator of the electronic agenda process used by the Clerk's Office, was the primary author of the trair~ing manual used by the Board and Senior Staff, and trained others in the new agenda process both internally and externally; and WHEREAS, Ms, Brandt acted as the records manager and database administrator for the Clerk's Gffice and served on the County's Wellness Comri~~ittee, acting as committee chairman, and assumed a lead role in organizing an employee health fair in 2007; and WHEREAS, during hertenure with the County, Ms. Brandt earned the designation of Certified Professional Secretary, completed the requirements for certification as a Certified Municipal Clerk, and was an active member of the International Association of Administrative Professionals, the Virginia Municipal Clerks Association, and the International Institute of Municipal Clerks; and WHEREAS, Ms. Brandt's administrative expertise and willingness to assist and train others were greatly valued by County staff and her co-workers, and contributed to the growth and development of the County. N~VIJ, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARY V. BRANDY for her capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes to Ms. Brandt in her future endeavors. 4n motion of Supervisor Moore to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A C~PYTESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board 2 ACTION N0. A-121608-3 ITEM N0. F-1 AT A REGULAR MEETING OF "fHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRA"PION CENTER MEE'T'ING DATE: December 16, 2008 AGENDA ITEM: Request to accept a donation from the Rotary Club of Raanoke Valley in the amount of $2,DOQ for the Project Lifesaver of the Roanoke County Police Department SUBMITTED BY: James R. Lavinder Chief of Police APPRaVED BY: John M. Chambliss, Jr. County Administrator COUNTY ADMINISTRATOR'S CGMMENTS: SUMMARY GF INFGRMA'f14N: Rotary Club of Roanoke Valley (RCR~ as one of its community service projects has chosen to provide financial support to Project Lifesaver which is operated by the Roanoke County Police Department (RCPD). Project Lifesaver is a proven program administered by RCPD using radio technology to help save and protect individuals of our community who suffer with Alzheimer's disease, downs syndrome, and autism. Rotary Club of Roanoke Valley wants to make contributions on a regular basis to the Roanoke County Police Department to benefit Project Lifesaver. An agreement was approved by the Board on February 13, 2007, to provide the means of accepting such financial contributions by the County Of Roanoke. RCRV donated an initial sum of $1 Q,ooo in 2007, and now wishes to make a dona~fion in the amount of $2,000. All contributions donated by RCRV shall be for the purchase of equipment or supplies deemed needed by RCPD for patients or individuals who are eligible for participation in Project Lifesaver. None of the funds donated pursuant to the agreement shall be used for the payment to or compensation of employees of Roanoke County or volunteers involved in the operation or supervision of Project Lifesaver. Representatives from the Rotary Club of Roanoke Valley, including Tarek Moneir, President, Don Nevins, Everett M. ~IlJerness; Gardner Smith; Earline Grndorff and VlJilliam Orndorff will be present to present a check in the amount of $2,000 to Chairman Flora, Chief of Police Ray Lavinder, and County Administrator John Chambliss. FISCAL IMPACT: Roanoke County Police Department will receive the sum of $2,000 with additional donations for the purpose of supporting the operation of Project Lifesaver. STAFF RECQMMENDATI~N: Staff recommends acceptance of the donation of $2,000 from the Rotary Club of Roanoke Valley for Project Lifesaver. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Abs Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Flora ~ ^ ^ c: Ray Lavinder, Chief of Police Tarek Moneir, Deputy Director of Development Rebecca Gwens, Director, Finance 2 ATA REGULAR MEETING GFTHE BGARD GF SUPERVISGRSGF RGANGKE CGUNTY, VIRGINIA, HELD AT THE RGANGKE CGUNTY ADMINISTRATIGN CENTER GN TUESDAY, DECEMBER 16, 2QQ8 RESOLUTION 121608-4 OF SUPPORT TO SUBMIT A GRANT APPLICATION TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR A SAFE ROUTES TO SCHOOL (SRTS) INFRASTRUCTURE GRANT WHEREAS, in accordance with Virginia Department of Transportation procedures, it is necessary that a request by resolution be received from the Board of Supervisors of Roanoke County in order for the Virginia Department of Transportation to accept an application for SRTS funds from Roanoke County; and WHEREAS, Roanoke County is committed to building, and supporting others to build, a connected greenway system throughout the entire Roanoke Valley; and WHEREAS, ten years ago Roanoke County, in cooperation with the Town of Vinton, built the Wolf Creek Greenway in eastern Roanoke County and in 2001 completed the last remaining section on this 2.2 mile trail; and WHEREAS, Roanoke County recognizes that greenways are not only important for recreation, physical activity and economic development but are also important transportation links in our communities between the places where we live and public facilities such as schools, parks and libraries; and WHEREAS, Roanoke County has identified same impediments on the Wolf Creek Greenway that discourage active transportation on the greenway and the County seeks to strategically solve these problems by implementing a Safe Routes to Schools program, NQ~U, THEREFQRE, BE IT RESGLVED that the Board of Supervisors of Roanoke County, supports the submission of the Safe Routes to Schools Infrastructure Grant application. Qn motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A COPY TESTE: Brenda J. H ton, CMC Deputy Clerk to the Board c: Janet Scheid, Greenway Planner Pete Haislip, Director, Parks & Recreation I hereby certify that the foregoing is a true and correct copy of Resolution 121608-4 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, December 16, 2008. Mary V. Brandt, CPS Deputy Clerk to the Board ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 2008 RESOLUTION ~ 2~ fi08-5 ADOPTING A LEGISLATIVE PROGRAM FOR THE 2009 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 2009 session of the Virginia General Assembly; and WHEREAS, the Board adopts this resolution as its Legislative Program for the 2009 session of the Virginia General Assembly. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted for its legislative program for the 2009 session of the Virginia General Assembly for its favorable consideration and adoption. 1. Roanoke County will consider proposals for the creation of Community Development Authorities (CDA). Additional sources of local tax revenues could be instrumental in the success of such authorities. Therefore the Board supports (a) Amending Sec. 15.2-5158 to increase taxing power withiin established CDAs to pay the principal and interest of CDA issued revenue bonds for public infrastructure improvements. This enhanced local taxing power could be applied to the transient occupancy tax, meals tax, or sales tax generated by activities within the CDA. (b) Amending Sec. 15.2-5113 to allow members of Industrial Development Authorities/Economic Development Authorities to serve on CDA. 2. The Board supports continued funding for mental health services under the Comprehensive Services Act In these difficult economic times the pool of children eligible for funding for mental health services is expanding. The Board is concerned that the budget dollars will be insufficient to satisfy the demand for services. The State pays only a percentage of the cost of mandated services. State funds will be insufficient and localities will be required to shoulder a significantly greater share of these costs. The Board opposes changing the match rates for CSA. 3. The Board supports amending the State Code to authorize the Virginia Retirement System to manage and invest trust funds for localities for other post employment benefits (OPEB) as required by GASB #45. 4. Explore Park's future may be a major concern if Virginia Living History does not exercise the lease option. Funding of the park, reversion of the land to the State, and other options for the use of the park will need to be determined. HB 11421Chapter 655 extended the term of the reversion of the VRFA to the Commonwealth in the event it ceases to operate a project until July 2009. The Board seeks a partnership with the Commonwealth to determine the future of this valuable resource, if the lease is not exercised. 5. The General Assembly should fully fund its unfunded liabilities in the Virginia Retirement System and restore VRS to an actuarially sound status. 6. There are proposals to abolish the cash proffer system and replace it with capped impact fees for roads, schools and public safety facilities only. A Joint Study Committee will be looking at how to improve the ability of local government to implement the land use changes embodied in HB3202 X2001}. This 2-year study is charged with making interim recommendations for the 2009 session. The Board believes the committee's work should be monitored closely for potential recommendations impacting local land use authority both positive and negative. 1. Annexation Moratorium. The Board requests the General Assembly extend the annexation moratorium. S. Transportation Funding. The Board requests the General Assembly provide funding for the widening of I-S1, construction of I-l3, and improvements to U.S. Routes 111460, 220, and 221. 9. The Board opposes reductions in the per diem reimbursement rate paid for housing State prisoners in local or regional jails. The elimination or reduction of this reimbursement combined with the failure to transfer State prisoners to State correctional facilities could result in a loss of over $1.S Million for the Western Virginia Regional Jail Authority and Roanoke Co~~nty. That the Clerk to the Board of Supervisors is directed to send an attested copy of this resolution to Governor Timothy Kaine, Senator John S. Edwards, Senator Ralph Smith, Delegate H. Morgan Griffith, Delegate Gnzlee Ware, Delegate William Fralin; Stephanie Moon, Roanoke City Clerk; Members of the Roanoke City Council; Kevin S. 2 Boggess, Clerk for Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton; Members of the Vinton Town Council and the Roanoke Valley- Alleghany Regional Commission, and the Virginia Association of Counties. Gn motion of Supervisor Flora to adopt the resolution with the inclusion of Item 9, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A CGPYTESTE: ~~~. Brenda J. Hol on, CMC Deputy Clerk to the Board c: Governor Timothy Kaine Senator John S. Edwards Senator Ralph Smith Delegate H~ Morgan Griffith Delegate Gnzlee UVare DelegateUVilliam Fralin Roanoke City Council, Members Stephanie Moon, Clerk, Roanoke City Council Salem City Coi~incil, Members James E. Taliaferro, II, Clerk, Salem City Council Vinton Town Council, Members Darleen Bailey, Clerk, Vinton Town Council UVayne Strickland, Executive Director, Roanoke Valley-Alleghany Regional Commission James D. Campbell, Executive Director, Virginia Association of Counties Paul Mahoney, County Attorney Eldon James, Legislative Liaison 3 ACTIGN NG. A-121608-6 ITEM NG. F-4 AT A REGULAR MEETING GF THE BGARD GF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA HELD AT THE RGANGKE CGUNTY ADMINISTRATIGN CENTER MEETING DATE: December 16, 2008 AGENDA ITEM: Request to approve staffing for the Fire and Rescue Department for the Clearbrook Station, and appropriation of $156,000 for current yearf~~nding SUBMITTED BY: John M. Chambliss, Jr. County Administrator APPROVED BY: Jorin M. Chambliss, Jr. County Administrator CDUNTYADMINISTRATOR'S COMMENTS: Recommend staffing of the six people at the Clearbrook Station with funding from the previous AlE monies from the Southview project. Since this is a one-time source of funding, the annual amount of $334,444 will need to be appropriated from a new source in the 2049-2414 budget. SUMMARY ~F INF~RMA'f IAN: Gn September 23, 2008, the City of Roanoke sent a letter to the County giving notice of their intent to cancel the Clearbrook agreement effective June 30, 2009. TI^iis notice is in compliance with the conditions of the Gctober 29, 2441 agreement whereby the City provided six staff to be assigned to the Clearbrook station. This staff, in addition to the County staffassigned to the station, allows forthe proper staffing of one ambulance and one fire truck 2417. Staffing is generally three staff on the fire truck and two staff on the amb~ilance. Essentially, the city staffing allowed forthe staffing of the ambi~lanceforthe three 24 hour shifts. Gn November 11, 2008, Chief Burch held a work session with the Board to discuss the staffing needs of the Fire and Rescue Department countywide which included requests from the Volunteer officers as well. His recommendation for the current fiscal year included a total of ten which was composed of four stafffor the new station at Hershberger Road and the six at Clearbrook. It is critical that this matter be considered at this time because the next academy begins in February and we need to notify prospective candidates so thatthey can give proper notice to theircurrent employers and be prepared to enterthe Februaryacademy. 'this graduation will coincidewith the opening of the new station and the removal of the six positions by the City. The cost of the new staff for five months is approximately $26,000 each. The cost for six staff to replace the staff being lost at Clearbrook would be $156,000. During thework session, staffdiscussed the concerns aboutthe responses from theVinton station, the lack of adequate response from the Read Mountain station, and growing concerns in several other areas of the County. I realize the awkwardness of the timing with a budget work session scheduled later today, the Governor's budget message due tomorrow which will outline his plan to address a significant revenue shortfall and the impact to our local budgets, and the general condition of the economy. However, it is necessary for us to determine immediately how we plan to address the immediate crisis at the Clearbrook station. Without funding for the six new staff, the Chief will need to re-align staffing from other stations which will cause a diminishment of services at another spot such as eliminating staffing for ladder trucks which provide the crew for a second ambulance in the core stations} or altering the minimum staffing on equipment which either reduces the manpower andlor equipment which responds to an 'rncident ordelays the abilityto begin action when theyarrive on the scene because of inadequate staffing. The choices are tough, but must be made now. While I certainly support many of the other staffing suggestions made by the Chief in his November presentation, our lack of knowledge today of the impact of the Governor's budgetchallenges and the pressing needs~from all o~~hersegments ofthe budgetmustbe considered before investing more in this critical need. In the coming weeks, we may well have to reduce or eliminate certain services provided by the County and the changes may have other unpleasant consequences. We are already falling behind significantly in the goal of answering 80 percent of our rescue calls within six minutes. Failure to fill this staffing gap at one of our core stations will only exacerbate our problem. FISCAL IMPACT: The cost of the six staff for the Clearbrook station would be $156,000 for the balance of the currentfiscal year, and would be approximately$334,400new moneyannuallybeginning with the new fiscal year. The $175,000 to be assigned in the next agenda item could be considered as a funding source for the $156,000 needed here although it is a one-time source of funding. ALTERNATIVES: 1. Appropriate the $156,000 from the $175,000 previously assigned for the AIE work at Southview and consider the funding for the next fiscal year during the budget process. 2. Appropriate the $156,000 from the General Fund Unappropriated balance. 3. Do not provide funding which will result in a reallocation of the staffing resources to best meet the requests for service of the Fire and Rescue Department. 2 STAFF REC~MMENDAI'I~N: Staff recommends approval of Alternative 1. VOTE: Supervisor Moore motion to approve Alternative 2 (appropriate the $156,000 from the General Fund Unappropriated balance) and add an amendmentfrom SupervisorAltierthat the interim County Administrator start negotiations with Botetourt County concerning the agreement for the Read Mountain Fire Department. Motion Approved Yes No Abs Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. McNamara ~ ^ ^ Mr. Flora ~ ^ ^ c: John Chambliss, County Administrator Rick Burch, Chief of Fire & Rescue Rebecca awens, Director, Finance Paul Mahoney, County Attorney 3 ACTION NO. A-121608-7 ITEM NO. F-5 AT A REGULAR MEETING OF THE BOARD OF SLlPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEErrING DATE: December 16, 2008 AGENDA ITEM: Request to allocate the $175,000 previously unappropriated from the Southview Elementary School renovations SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: John M. Chambliss, Jr. County Administrator CGUNTYADMINISTRATGR'S COMMENTS: SUMMARY ~F INFGRMA'rI~N: On December 4, 2007, the Board of Supervisors approved the transfer of up to $175,000 to the County Schools to pay for half of the arcf~~itect and engineering ~A&E} fees to design the renovations needed at Southview Elementary School. The Schools have now decided to surplus and sell this building, so the moneyforA&E fees is no longer needed. On November 11, 2008, the Board approved a resolution allowing the School Board to sell the Southview Elementary School building. At that time, Supervisor Altizer asked to unappropriate the $175,000 that had been set aside for the A&E work. Supervisor McNamara asked that this $175,000 be transferred to the General Fund Unappropriated Balance. On December 2, 2008, the Board voted to unappropriate the funds from the Southview Elementary School renovation, but did not make a decision where to allocate the funds. The Board asked for the item to be brought back at the next meeting to decide whereto allocate the funds. FISCAL IMPACT; The $175,000 was originally appropriated from the Minor Capital Reserve, but it does not have to be returned to this account. ALTERNA'~IVES: Staff suggests three alternatives as to where to place the $175,000. 1. General Fund Unappropriated Balance 2. IVlinor Capital Reserve 3. Another use requested by the Board, keeping in mind that this is anon-rec~~irring source of funds STAFF REC~MMENDAI'IaN: Staff recommends depositing the funds into the General Fund Unappropriated Balance. Currently, we are under the maximum goal amount for the year, as set by the Board, and it will be very difficult to reach the minimum goal amount in fiscal year 2009-2010. VOTE: Supervisor Flora motion to approve Alternative 2 Motion Approved Yes No Abs Ms. Moore ~ ^ ^ Mr. Church ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. McNamara ^ ~ ^ Mr. Flora ~ ^ ^ c: Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance ATA REGULAR MEETING ~FTHE BOARD 4F SUPERVISORS 4F R4AN4KE COUNTY, VIRGINIA, HELD ATTHE R~AN~KE C~UNTYADNIINISTRA'f14N CENTER 4N TUESDAY, DECEMBER 16, 2008 GRDINANCE 121608-8 TG APPRGVE THE REVISIGN TG THE INTERGOVERNMENTAL AGREEMENT ESTABLISHING 'rHE RGANGKE VALLEY GREENINAY CGMMISSIGN WHEREAS, the County of Roanoke, the City of Roanoke, the City of Salem, and the Town of Vinton in 1991 jointly entered into an Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission pursuant to authority granted to local governments by Section 15.2-1300 of Title 15.2, Counties, Cities and Towns, of the Code of Virginia, 1950, as amended, in order to coordinate the efforts of the participating localities for the planning, development and maintenance of a system of greenways tr~roughout the Roanoke Valley; and WHEREAS, as a result of a decade of progress through regional cooperation in the establishment and expansion of the greenway system throughout the Roanoke Valley, changes were needed in the 1991 intergovernmental agreement in order to improve the operational effectiveness ofthis Greenway Commission; and WHEREAS, representatives from each of ~~he participating governments have drafted proposed amendments to said agreement which have been reviewed and approved by the responsible officials of each of the participating governments; and WHEREAS, the proposed Revision to the Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission is being submitted to each of the participating Local governing bodies for their formal adoption; and WHEREAS, formal approval of the proposed Revision to the Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission by the County of Roanoke, Virginia requires adoption by ordinance; and WHEREAS, the first reading of this ordinance was held on December 2, 2008, and the second reading was held on December 16, 2008. NGW, "fHEREF4RE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That the Revision to the Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission, dated December 2008, attached hereto as Exhibit "A", is hereby approved and adopted on behalf of the County of Roanoke, Virginia. 2, That the chairman of the Roanoke County Board of Supervisors is authorized to execute the Revision to the Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission, December 2008, on behalf of the County of Roanoke, Virginia, upon such form as may be approved by the County Attorney. 3. That this Ordinance shall be effective on and from the date of its adoption, 0n motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None 2 A CGPY TESTE: 7~ Brenda J. olton, CMC Assistant Deputy Clerk to the Board c: Janet Scheid, Greenway Planner Joseph Gbenshain, Senior Assistant County Attorney Pete Haislip, Director, Parks & Recreation Stephanie Moon, Clerk, Roanoke City Council Darleen Bailey, Clerk, Vinton Town Council James E. Taliaferro, II, Clerk, Salem City Council 3 Exh~b~t A R~V~1C~~V T T~~ ~~TAB~.~SF~~~ ~'~E R~A~l~~K~ 1lAL~~Y C'1~Y C~1~11I~1"~ ~~mmtt~e~ ~1~~b~er~: ~~~~ ~Gi1~hr~st R~e~r~ser~t~r~~ the ~ety ~~ ~~~~~~e eNi~e ~"~~~ epr~e~t~n~ t1~~e pity ~~ lei genet ~he1d ~~~~~+~nti~n~ ~~e~a~k~e Cau~nt~- letthe~r Mere Rep~~~r~tr~+~ the Ta~+~ a~ 1J~nt~n ~;~'l~la ~ -~ ti ~ ~~ ~-~L INTER~~3VER>"JMEIVTAL AGREEMENT ESTABLISHING THE RC~ANC~I~E VALLEY GREEN~IIAY C~iMMISSI~N The purpose of the Roanoke Valley Greenway +~ommission ~"Commission"~ is to promote and facilitate coordinated direction and guidance in the planning, development, and maintenance of a system of greenways throughout the Roanoke Valley. 2. Eh~lEl`1T ~~A REEI-AY YrEI~~~ This greenway system, i~~ which earl ~~~er~w~~r ifi ~w~~ri and o~erat~~~~~ ~?~,~ the par~~;.~cg c:~it~=~; d; ~~_d~~~,a ~ irM ~,.~k~i~ °~~ i~ r~~, I~,~ ~;:~~~:r~ is intended tv enhance the quality of life for Valley citizens and visitors and to: ~a~ Provide safe and efficient alternative transportation linkages ~~~ ~ ~~ ~~ ~~ recreational sites, open spaces, residential areas, employment centers, educational and cultural facilities, and other activity centers, ~b~ Encourage citizen wellness and maintain environments which promote opportunities for recreation activities, ~c~ Protect environmental assets and retain beneficial ecological habitats; ~d~ Maintain a contiguous urban forest ecosystem to reduce community wide environmental problems such as excessive storm water runoff, air quality degradation, water pollution, and urban climate change; ~e~ Promote an appreciation for the Vailey's natural, historical and cultural resources and its neighborhoods; 4f~ Protect and link significant remnants of the community's undeveloped open spaces, woodlands, and wetlands, and ~g~ Enhance the Valley's appearance to encourage tourism, promote economic development, and improve the living environment for residents. ~. EFFECTIVE DATE, ; ESTA~I~ISHMENT OF COMMISSION, ~~ PAR~fiIES fi~ i i~l~ AGREEMENT This Agreement, ~=P~~ any ~m~nr~mer~t~, ~i.a~ret~~. shall be effective, and the Commission shall be established, pursuant to § ~ ~ ~ ~1 ~~^~~~! ~~, Code of Virginia ~~950}, as amended, upon its execution pursuant to the authority of ordinances adopted by the governing bodies of each of the City of Roanoke, the City of Salem, the County of Roanoke, and the Town of Vinton, ~..~~~~~ ~ i ~~, ~i~ ~ ~,~~,~ ~~ ~ ~.~~;~ ~ ~:~i ~~`~ ~a~ ~~ ~-~~~ ~y~~ ~~~~~~ ~~~~ It,~,~a~~~;~...~ ~.~~._lili~~~~~~~~ 1~..,~ ;~~-~~~~jk~~ ~~ l~.-. ,~_;lities may be added as parties to this Agreerent upon unanimous approval through adoptl~an a~fi ordinances by the exis~ng participating localitie and upc-n adoption of an c~rdinan by the +ave~ning body o~ the Ic~cality requ+~sting t+~ be added. RESRO~NSISILITIES Ah~DDUTIES fihe +Cornrnission shall have the following responsibilities and duties. day Ta study the needs of the Roanoke Valley and the desires of the Valley residents as expressed in the RQ~ano~e ~'a1ley Concep~ua~ Greenway Plan, dated December 199, _. ~ , . ~, t ~_. W _ _ ~ _ _; .,~,~, s rl [ f 1 i ~ '~ u ~ 1 r~ ~F ~~ Y ~~ I A ti~ '\. ~1" A. a l ~I ^ ~! Yom.' 7' _ z! p a ~ ~ r f I ~ ! , -~ 1 4~' ,r_ ~ I I A ~' and to ~:~~'~~_~!.~~ ~n;: P~~~ ij ~, ,~~,,:;,-~---; ~~~f i~~~~ ~1~~ a coordinated system of greenways into each ~~,;u.~~..~i~~~i-~ I~Gdi~~yf~, . ~ planning efforts, fib} To advise and inform the governing bodies and the citizens of the Valley of existing, planned, and potential opportunities for establishing greenways within the Valley; ~c~ To make recommendations to the governing bodies relative to desirable federal, state, and local legislation concerning gree~nway ,programs and related activities; ~d~ To investigate; a recommend and hpln soiir~~.. funding, grants, andlor donations of land, property ar services from the Commonwealth of Virginia, the United States of America, their agencies, private citizens, corporations, institutions and others to promote, construct or maintain Greenways within the Roanoke Valley; ~e~ To study and recommend uniform standards for the design and construction of greenways, including sign standards, to be employed Valley-wide; 2 ~f} To actively pursue and promote publclprivate parknerships, work closely with the Western Virginia Land Trust and similar nonprofit organizations, and facilitate cooperation among Valley governments in developing, constructing, and maintaining a system of greenways throughout the Valley; ,~ fig} To coordinate the efforts of the federal, state and local jurisdictions in the Valley to create aVally-wide system of greenways and trails that satisfy the needs of all the residents of the Valley, including those with special needsa- ~,i~} ~o assist tl`~e par#icipati~-~y lvlit~es u~ili~ develc~ping~ p~~aject plans and tirneta~bles for ~reenwa~rs and with defining roles and resp~onsibilifies for each ,project; and i} Tv c~rdin~at~e w~fh ~athfir~d~ers ~vr r~en~ys, Inc. in i ~~~e wf wolun~eers to assist participating lo~;alities with constction and rrraintenance of greenways and in its solicitation of private sector funding for gr+eenway de~reioprr~ent. 5~ MEMBERSHIP (a) The Roanoke Valley Greenway Commission shall be composed of members, appointed as follows: ~1 } ~ ~~ m i~~~ ~~hree ~3} members from each of the parkicipating ~- 1~°~,~~ ', • to be appointed by the governing bodies, each for a term of three ~~} years, e~°~~~^r t~,~ ;n~~~~l are ' ~ " ~ ~ I^'' ~ ,,, ~ , Y `• , to be staggered , . Each member shai~l be a resident of the ~~ ~~~,- , ~ ~which he or she represents; ~2} one ~~ } member appointed by the i,`~~C~~~tP ~~~~~~'~~~~~ ~'~~~-~a : Metropolitan Planning Organization ~~'~`,•„~~~"'1'C~~• rl i c ~rf r+ f nrr~mT~~~T for a term of three ~3}years, ~~} Up fo two ~~~ staff rne~nb+ers fr~orn ~a~h of the participating Iocaliti~e~ appointed b~ the chief a+dn~inistrati~re officer; and 3 ~~~ one member appointed by ~athf~nders fc~r. Gre+~~n~vays, Inc., tb~e nonpro ~at group establis'bed to support greenways ire the ~oenoke 'elley. ~b~ In addition to the above members, the following individuals, or their designated representatives, shall serve as ex-officio, non-voting members of the Greenway Commission: (2~ ~n~ (1 j representative of the Western Virginia Water Authority; and ~~ ~~e ~~ ~ st~ffi member from the ~e~~eke '~~'elley M'legh~rny (Regional !~ornrnission. ~~~ ~~ The Commission may add ex-officio members, as appropriate, from interested organizations. ~c~ A vacancy for the remainder of any term z~f n~,~r m~m~~ shall be filled by the governing body 4 ~~ : ~. ,`~ ~ n~ - making the original appointment. ~ ; e~ The members of the Commission shall serve without 1 '1 '~' k ~_ . ~ ; ~`. 5. MEE~I"I NGS ~a~ The Commission shall hold regular meetings at least once per quarter each calendar year, All meetings and hearings of the 4 Commission shall be open to the public. except ~ ,~~~~,~: ~e meetings may be held pursuant to ~~y-~ provisions of the Virginia Freedom of Information Act. Reasonable notice of the time and place of all regular and special meetings shall be given to the public, f~eetings shall be called by the char. or open request of a majority of the members. 7. ~. fib} the Commission shall adopt !bylaws necessary to conduct the affairs of the Commission. C~PERATIN~ REVENUE (a) The Commission shall not operate as a fiscal agent. {b~ Funding far ~#-~ the Commission ~~,a~e :' ~~ ~~~ ~ administered through an agreed-upon fiscal agent, -the ~ammissian ~~r~ '~~ } ~ ~ ' shall be funded ~ ~ ~ v _ ~ , ~ ~..~ ~ ~ ~~~ - . ~~~~~ on a~~ ~~ ~ ; ~ °~ ~ per capita basis as determined by the most recent population estimates of the Weldon Cooper Center for Public service of the University of Virginia. ~~.~ s~ Annual funding requests from the Commission shall be made by February 1 of each year to the governing bodies of the l~~t~~~~~~pa~~~~,.~, ~ ,:~~~~~ ~ ~e~ ~`he Ca~mrnission shah be ~uthor~zed l`o apply far and receive, through its fiscal agent, grants and donations for use ire ~~,pp~r~ ~f the ~reenway pr~~ran~, A~MINlSTI~A~IC~N ~a~ An annual report shall be prepared and submitted to the governingbody of each ~ a~-.~ ;~, ~; ~a~~~:, w~ ~~ ~~; ~, ~~ . , . each calendar year. fib} The Carnmission may establ~~is~h any committees necessary to fulfill the ~responsib~ilit%es and duties of the Commission. 5 ~. ~~~~A~rl~ly ~a~ This Agreement shall remain in force #^r ~ ~~~'~^~' ~~ ~~ . ~ ~~,~w~ ~~~~r~~i~~ated o~ ~~~o~~~~~ ~ by action of the governing bodies of all ~~'~1 L~c~pa~~rlg 1~~1~~~~~~ rn~sm~tc~r ~i tri~-rdir+~innc++ ~b~ A participating I~~~~i~ ~~ ' ' 'e~ may withdraw from this ~~~~~~ ~:~~~,~.~ y~. by adoption of ~~-; ~ ~ appropriate ordinance. 1 U. AMENDMENTS This ~'~greeme~~ ~~ may be amended only by approval by the governing bodies of each i~ar~~cipating locai~~f ~ . . 11. LIABILITY To the extent permitted by law, the participating i~+rnli#~~ ' ' +~''~s agree to indemnify, keep and hold the members of the commission and its staff free and harmless from any liability on account of any injury or damage of any type to any person or property growing out of performance of the duties and responsibilities imposed by this Agreement. In the event of any suit or proceeding 'brought against members of the ~ammission or its staff, the participating r ..~~;~:~-- ~+o~~l ~l,~r~,~~~~^~,~. shall pay reasonable costs of defense. Any costs of the participating ~ ~ ~ , u ~ ~,,_. ~~ ~+ e~~ under this section shall be shared on a per capita basis as determined by the mos# recen# popula#ian estima#es of the Weldon Coo~e~ den#er for Pub~Fc ~enrice of the University of Virginia. 6 FITNESS our hands and seals this ATTEST; ATTEST ATTEST: ATTEST day of , ~ ?~+~~~. CITY OF ROANaKE By COUNTY LE R~AN~KE ~y CITY~F SALEM By T~1FN aF VINT+~N ay 7 AT A REGULAR MEETING OF "fHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRA"PION CENTER ON TUESDAY, DECEMBER 16, 2008 RESOLUTION 121608-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for December 16, 2008 designated as Item K -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes -November 11, 2008 2. Acceptance of Nevis Drive and Lomond Circle into the Virginia Department of Transportation Secondary System 3. Request to adopt a resolution authorizing the execution of an agreement with the Virginia Department of Transportation for the administration of a fiscal year 2008-2009 Transportation Enhancement Program grant in the amount of $104,000 4. Request to appropriate $67,646 to the Clerk of the Circuit Court from the state for fiscal year 2008-2009 5. Confirmation of committee appointments That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A COPY TESTE: .1 ~-- Brenda J. H Iton, CMC Deputy Clerk to the Board c: Arnold Covey, Director, Community Development Brent Robertson, Director, Management & Budget Rebecca Owens, Director, Finance Steve McGraw, Clerk of Circuit Court 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 16TH DAY OF DECEMBER 2008 ADOPTED THE FOLLOWING: RESOLUTION 121608-9.a REQUESTING ACCEPTANCE OF NEVIS DRIVE AND LOMOND CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached VDOT Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM-4.3 to the secondary system of state highways, pi.irsuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clearand unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Moved by: Supervisor Altizer Seconded by: None Required Yeas: Supervisors Moore, Church, Altizer, McNamara, Flora Nays: None A Copy Teste: ~n~Q ~~- Brenda J. Iton, CMC Deputy Clerk to the Board pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 121608-9.a adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, December 16, 2008. Mary V. Brandt, CPS Deputy Clerk to the Board ............In the t;'ounty of Roanoke ...................................................... ....................................Y ..............:....................................................... i3y resolution of the governai~t body adoptcYl December 16, 2008 l~cc fvllo~vir~g Vl}OT Form.~t-~t.3 is hereLy attncherl vnd ia~:u~;~aurated crs,~urt cJ'the gGVE~rr:ir:~• l~orly-`s rc~snlutinn fvr ci`ianges in the sPCOndary .systene r f ,relate hi'ghivuys A C'op}~ ''l'essee Signed (CUUnty Off:slat): Repast of C;hange.~ ill t)1e SeCOndar~r System of State FIig~~wa~s ProjE~cFJSubdlvlsfon The HiShlands Sections 3 & 4 Tvoe Change to the Secondarv Svstem of State Hiehways: Additi n The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street F~ursuarst to (:ode: of Virc~irtila statute: §33.1-229 Street Name andlor Raute Number - Nevis Drive, State Route Number 1277 Old Route Number: 0 • From: Great Glen Drive Route 1196 To: Cul - de- sac, a distance of: 0.16 miles. Recordation Reference: P.B. 24, P,G. 38 Right of Way width (feet) = 40 feet - Lomond Circle, State Route Number 1278 Old Route Number: 0 • From: Great Glen Drive To: Cul- de-sac, a distance of: 0.13 miles. Right of Way width (feet) = 40 feet L'UOT norm /ltd-4,3 (4..Q/200~, As .cti A7anapamaM Clvlslon Page 1 of 1 ~",- NORTH . _ ._ / i M ?P,~y 9 md'ar 8 ~ ~ r~Q. r~arssc \ $ ~ ~~ i av„v,aJC, ~ /~ ~ N u71~ . 'aE,as~wRS' ~ ~ o, ! f ~ ~~ ~ .one sr ` '_/~T YCraM Mt 1 ~ \ + ~ ~ ~ -' _ . ~ .4T ~7q S~ I "'~ Pfl Pf, PG IJ1 ~ .~ I h\ ~i ~j ~ !ry ~ / ~ 70 \ 6 ~ Fl ,J'P.@f. ~ ~ LINO Sf ~ ~ I S ~ \O ~ r ~ .try, ~ 5 ~,~ ,~ ~a/ ~\ rp^ce xre~r'~ ' uam ~' ;~ ~ 64 q~ a h .3 ~ ~. 68 \v..% ~bt o ~ crr n ~ P~ :a~r4.u ~ ~ ~ 12 .rrxaa a ,9[PP ~s~~ ~. !arse ~ 65 ~ ~ = rarrsr, ~ ~ ~~ auE+, a° ~ ~+ I rarasr. 66 67 ~ ti~ ~ ~~" y~~ ~ ~ , ~~'. 4l 'a ~,ll/~~ ~~ /~~ ~~ Yb,~\r~~er.u \ la7uau .~ "~ zs ~ a 2 _. s 77 _ ~' rura~ ra'n.ut _ _ K t (RBP{~~u[ ~~~N. , ~~~ 19W1Y! ltal $ ~ i 1 ~ A ~'re, . ,. suu r rra ~p 1 ~ 'Peas .d~'`./ ..~ PROPOSED ADDI"I"ION(S) IN GREY ROADWAY DESCRIPTION LENG-fH ROW WID"fH SERVICES Miles Feet Feet Houses Nevis Drive, State Route Number 1278; From Great Glen Dr. (Route 1196) to the END of its cul-de-sac 0.13 40 28 14 ROANOKE COUNTY ACCEPTANCE OF NEVIS DRIVE INTO THE VIRGINIA DEPARTMENT OF DEPARTMENT OF TRANSPORTATION SECONDARY COMMUN)TY DEVLOPMENT SYSTEM Q _ ~____ -~-. . ~~! ~~~:. NORTH cEC, nc cegceE`~ '~, Lo, „ •mc Ma«iws - sccncw i r r rsd-.-n /\j~P.'8~73 PG Ib ~ ~ 1 ' / ~ lD~~ ;; fm.ct 1, ~` .bi y ~ , ,.~_._,.~ ~ a. ~rp yid 1 L~hq~ ` ~`~.~y\ R~~ , ,o s ,~, t1 ~• .-PrrPn• rr ~ b. oa •rPP, Pc ev.. •• ~- ,~,+ ~,~f~oR~ P~BI mI ra ~ f/Gfl.M95 - 3FCnBN ~' f of >b ' -'--.. I.i •.esd-...v ~ P.9 7f. /G IJI ~ IA, ~ ay lu-.-M L ~6, .,... i uce - eu ~ M1 ~a~ M1. -(~ 5a; ~j /` , ` T / i Q~~~a~ ,~•~ / ~,. ~,a~ ~~ ~~ ROADWAY DESCRIPTION LENGTH ROW WIDTH SERVICES Miles Feet Feet Houses Lomond Circle, State Route Number 1277; From Great Glen Dr. (Route 1196) to the END of its cul-de-sac 0.16 40 28 18 ROANOKE COUNTY ACCEPTANCE OF LOMOND CIRCLE INTO THE VIRGINIA DEPARTMENT OF DEPARTMENT OF TRANSPORTATION SECONDARY COMMUNITY DEVLOPMENT SYSTEM ~` 'ML fK? P.6 VICINITYMAP PROPOSED ADDITION(S) IN GREY AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON "TUESDAY, DECEMBER 16, 2008 RESOLUTION 121608-9.b AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION, FOR THE ADMINISTRATION OF A FISCAL YEAR 2008-2009 TRANSPORTATION ENCHANCEMENT PROGRAM GRANT TO HELP FINANCE THE CONSTRUCTION OF THE EASTERN SECTION OF THE ROANOKE RIVER GREENWAY WHEREAS, in 2008 the Commonwealth Transportation Board established a project for the construction and development of approximately 5 miles of the Roanoke River Greenway in eastern Roanoke County from the Roanoke City line to Virginia's Explore Park and funded that project in the amount of $104,000; and WHEREAS, on October 28, 2008 the Board of Supervisors accepted these grant funds and the responsibility of administering this grant. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that: 1. That the County Administrator is hereby authorized to execute an agreement on behalf of the County of Roanoke with the Commonwealth of Virginia, Department of Transportation, on a form approved by the County Attorney, to administer a Transportation Enhancement Program Grant in the amount of $104,000 for the construction of the eastern section of the Roanoke River Greenway. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Church, Altizer, McNamara, Flora NAYS: None A COPY TESTE: Brenda J. olton, CMC Deputy Clerk to the Board c: Janet Scheid, Greenway Planner Pete Haislip, Director, Parks & Recreation Rebecca Owens, Director, Finance I hereby certify that the foregoing is a true and correct copy of Resolution 121608-9.b adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, December 16, 2008. Mary V. Brandt, CPS Deputy Clerk to the Board ACTION NO. A-121608-9.c ITEM NO. K-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: December 16, 2008 Request to appropriate $67,646 to the Clerk of the Circuit Court from the state for fiscal year 2008-2009 Brent Robertson Director of Management and Budget John M. Chambliss, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Technology Trust Funds, representing fees collected by the Roanoke County Circuit Court Clerk's office, have been received from the State in the amount of $67,646. These funds have been earmarked for the purpose of purchasing software, hardware, maintenance, and related upgrades to the indexing software utilized by the Courts. These funds need to be appropriated to the Clerk of Circuit Court so that the necessary computers and equipment can be purchased. FISCAL IMPACT: No fiscal impact-100% state funds STAFF RECOMMENDATION: Staff recommends appropriating $67,646 to the Clerk of Circuit Court for fiscal year 2008- 2009. VO"fE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Abs Ms. Moore ® ^ ^ Mr. Church ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ Mr. Flora ® ^ ^ c: Brent Robertson, Director, Management & Budget Steve McGraw, Clerk, Circuit Court Rebecca Owens, Director, Finance ACTION NO. A-121608-9.d ITEM NO. K-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: December 16, 2008 Confirmation of Appointments Brenda J. Holton, CMC Deputy Clerk to the Board John M. Chambliss, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Roanoke County Planning Commission (appointed by district) Supervisor McNamara re-appointed David Radford, Windsor Hills Magisterial District, to serve an additional four-year term which will expire on December 31, 2012. It was the consensus of the Board to place confirmation of his appointment on the consent agenda. 2. Western Virginia Regional Jail Authority It was the consensus of ~Ihe Board that the following men-fibers be reappointed to serve additional one-year terms which will expire on December 31, 2009, and that confirmation of these appointments be placed on the Consent Agenda: (1) Michael W. Altizer, elected representative; (2) Joseph B. "Butch" Church, alternate elected representative; (3) John M. Chambliss, administrative official; and (4) Diane D. Hyatt, alternate administrative official. VOTE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Abs Ms. Moore ® ^ ^ Mr. Church ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ Mr. Flora ® ^ ^ Roanoke County Planning Commission File Western Virginia Regional Jail Authority File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 2008 RESOLD"PION 121608-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, McNamara, Flora NAYS: None ABSENT: Supervisor Church A COPY TESTE: Brenda J. H Iton, CMC Deputy Clerk to the Board