HomeMy WebLinkAbout2/24/2009 - Regular
Roanoke County
Board of Supervisors
Agenda
February 24, 2009
There will not be an evening session at 7:00 p.m. as there are
no advertised public hearings.
Good afternoon and welcome to our meeting for February 24, 2009. Regular meetings
are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings
are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this
schedule will be announced. The meetings are broadcast live on RVTV, Channel 3,
and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our
meetings are now closed-captioned, so it is important that anyone addressing the Board
speak directly into the microphones at the podium. Individuals who require assistance
or special arrangements to participate in or attend Board of Supervisors meetings
should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation:
Reverend Michael Robbins
Rockingham Court United Methodist Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Proclamation declaring the month of February 2009 as School Board
Appreciation Month in the County of Roanoke
D. BRIEFINGS
1. Briefing from Total Action Against Poverty (TAP) regarding current programs
and activities. (Annette Lewis, Vice-President, TAP)
1
E. NEW BUSINESS
1. Request for action on items related to the ICLEI Program (Local Governments
for Sustainability). (Anne Marie Green, Director, General Services)
(a) Request to approve and accept Milestone One Report; and
(b) Request to approve resolution of support for Milestone Two Target
Reduction of Greenhouse Gas; and
(c) Request to adopt By Laws and make appointments for the Roanoke
County Community Leaders Environmental Action Roundtable (RC-
CLEAR) in support of Milestone Three
2. Request to approve amendments to the Roanoke Valley Resource Authority
(RVRA) agreements. (Anne Marie Green, Director, General Services)
(a) Resolution authorizing the Fifth Amendment to the Member Use
Agreement; and
(b) Resolution amending the Landfill, Rail & Transfer Station Permit
Conditions and Operating Policies by changing the Host Community
Improvement Fund
3. Request for authorization to execute a modification agreement between the
County of Roanoke, the Roanoke County Economic Development Authority,
and Integrity Windows. (Jill Loope, Assistant Director of Economic
Development)
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCES - CONSENT AGENDA: Approval of these items does not
indicate support for, or judge the merits of, the requested zoning actions but
satisfies procedural requirements and schedules the Public Hearings which will
be held after recommendation by the Planning Commission.
G. FIRST READING OF ORDINANCES
1. First Reading of an ordinance amending and reenacting Sections of Article II,
County Vehicle License, of Chapter 12, Motor Vehicle And Traffic, of the
Roanoke County Code to delete provisions for vehicle decals and to enact a
vehicle license fee as permitted by State law. (Kevin Hutchins, Treasurer;
Joseph Obenshain, Senior Assistant County Attorney)
2
H. SECOND READING OF ORDINANCES
1. Second reading of an ordinance authorizing conveyance of an easement to
Appalachian Power Company for electric service across property owned by
the Board of Supervisors at the Roanoke County Fleet Services Building.
(Paul Mahoney, County Attorney)
I. APPOINTMENTS
1. League of Older American Advisory Council
2. Library Board (appointed by district)
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Approval of minutes - December 2,2008
2. Acceptance of Fence Post Circle and a portion of Cortland Road into the
Virginia Department of Transportation Secondary System, Hollins Magisterial
District
3. Acceptance of Wisteria Place Court, Morning Glory Drive, and a portion of
Crumpacker Drive and the remaining portion of Apple Harvest Drive into the
Virginia Department of Transportation Secondary System, Hollins Magisterial
District
4. Confirmation of committee appointments to the Roanoke County Community
Leaders Environmental Action Roundtable (RC-CLEAR) for the ICLEI
Program
5. Request from the Fire and Rescue Department to accept and appropriate
grant funds in the amount of $55,535 from the Virginia Department of Health
for an ambulance
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
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N. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Accounts Paid - January 2009
5. Statement of expenditures and estimated and actual revenues for the month
ended January 31, 2009 (Revised report format to be discussed during the
budget work session)
6. Treasurer's Statement of Accountability per Investment and Portfolio Policy
as of January 31, 2009
O. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph P. McNamara
2. Charlotte A. Moore
3. Joseph B. "Butch" Church
4. Richard C. Flora
5. Michael W. Altizer
P. CLOSED MEETING
NOTE: THE EVENING SESSION (7:00 P.M.) WILL NOT BE HELD AS THERE ARE
NO ADVERTISED PUBLIC HEARINGS
Q. WORK SESSIONS (Training Room - 4th floor)
1. Work session for the Budget for Fiscal Year 2009-2010. (John Chambliss,
County Administrator; Brent Robertson, Director of Management and Budget)
R. CERTIFICATION RESOLUTION
S. ADJOURNMENT
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ACTION NO.
ITEM NO. C- \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24,2009
AGENDA ITEM:
Proclamation declaring the month of February 2009 as School
Board Appreciation Month in the County of Roanoke
APPROVED BY:
John M. Chambliss, Jr. &d-L
County Administrator ,1'(:'
COllNTY ADMINISTRATOR'S COMMENTS:
IS e C~7 P7 m t!".. ./' /!jiJp;".:n".-~/
SUMMARY OF INFORMATION:
The Virginia School Boards' Association has designated February 2009 as School Board
Appreciation Month, and Governor Kaine issued a proclamation recognizing the
observance.
Attached is a proclamation declaring February 2009 as School Board Appreciation Month
in Roanoke County. Mike Stovall, Vice-Chair, School Board, and Dr. Lorraine Lange,
School Superintendent, will be present to accept the proclamation.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 24, 2009
PROCLAMATION DECLARING THE MONTH OF FEBRUARY 2009 AS
SCHOOL BOARD APPRECIATION MONTH IN THE COUNTY OF
ROANOKE
WHEREAS, the County Of Roanoke is proud of its educational system and is
appreciative of the efforts of local school board members to make the public school
system an excellent place in which to educate its youth; and
WHEREAS, the Roanoke County School Board members have devoted
themselves to providing a high quality education for all students in the County; and
WHEREAS, teachers, administrators, families, and school board members are
entrusted with creating a safe and nurturing environment conducive to learning in the
County's public schools; and
WHEREAS, the school board promotes basic, yet diverse and resourceful
curriculums that ensure students a well-rounded education that will be useful in their
daily lives while preparing them for future academic and professional pursuits; and
WHEREAS, this year's theme "Learn Lead Succeed" serves as a testimony to
the importance of education in all walks of life; and
WHEREAS, the contributions of the men and women who serve on school
boards should be recognized and appreciated by all who benefit from the public school
system.
NOW THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of
Roanoke County, Virginia, on behalf of its members and the citizens of Roanoke
County, does hereby recognize and proclaim February 2009 as SCHOOL BOARD
APPRECIATION MONTH in the County of Roanoke; and
FURTHER, the Board wishes to express its appreciation to the members of the
Roanoke County School Board for their efforts on behalf of the County's public school
system.
2
ACTION NO.
ITEM NO.
1)-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
Briefing from Total Action Against Poverty (TAP) regarding
current programs and activities
APPROVED BY:
John M. Chambliss, Jr. d~
County Administrator }'-
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
TAP has requested that this time be set aside to allow them to provide an update to the
Board regarding their current programs and activities. Annette Lewis, Vice-President, TAP,
will present the briefing. Ted Edlich, President, TAP, has advised that he is unable to
attend the meeting.
ACTION NO.
ITEM NO.
E-( (a-c)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
Request for action on items related to the ICLEI Program
(Local Governments for Sustainability)
(a) Request to approve and accept Milestone One Report
(b) Request to approve resolution of support for Milestone
Two Target Reduction of Greenhouse Gas
(c) Request to adopt By Laws and make appointments for
the Roanoke County Community Leaders Environmental
Action Roundtable (RC-CLEAR) in support of Milestone
Th ree
SUBMITTED BY:
Anne Marie Green
Director of General Services
APPROVED BY:
John M. Chambliss, Jr.
County Administrator
tL
COUNTY ADMINISTRATOR'S COMMENTS:
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d t:' r I '1 /0 hi t!'~. ~" c"
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SUMMARY OF INFORMATION:
On August 14, 2007, the Roanoke County Board of Supervisors voted unanimously to join
ICLEI - Local Governments for Sustainability. ICLEI is a worldwide organization dedicated
to helping local governments generate political and public awareness of environmental and
sustainability issues and providing technical assistance along with training and support to
realize tangible goals. Its flagship program is Cities for Climate Protection (CCP), which
provides software and technical assistance for measuring and reducing greenhouse gas
(GHG) emissions. Roanoke County used ICLEl's Clean Air and Climate Protection (CACP)
software to assist in preparing this report. Other Roanoke Valley municipalities are also
involved in GHG assessments. The City of Roanoke has completed ICLEI Milestones One
and Two, and the City of Salem is in the process of performing a GHG baseline emissions
study.
1
The ICLEl's CCP program consists of Five (5) Milestones:
1. Conducting a GHG emissions inventory.
2. Adopting an emissions reduction target.
3. Developing a Local Action Plan.
4. Implementing policies and measures in the plan.
5. Monitoring and verifying results.
(a) Request to Approve and Accept Milestone One Report
During the summer of 2008, Roanoke County staff organized a planning group to guide the
County's ICLEI efforts. The first step consisted of measuring the carbon footprint for the
entire Roanoke County community, including residential, commercial, industrial and
transportation sources; and for County government (municipal) as a subset of the
community carbon footprint. Staff presented the results to the Board at a work session
on February 10, 2009. The full report is attached for Board review and approval.
(b) Request to Approve Resolution of Support for Milestone Two TarQet Reduction of
Greenhouse Gas
Most local governments aim to reduce GHG emissions by 2 percent of the baseline amount
per year for the next forty years. This is the minimum level that is believed to be necessary
to stabilize the amount of carbon dioxide in the atmosphere and thus to stabilize the global
climate.
At the work session on February 10, 2009, staff recommended adoption of a community
target of 3 percent reduction of greenhouse gas emissions (GHG) per year from 2010 to
2020. For the municipal sector, the target is to stop increasing GHG emissions by the year
2012, and then adopt a target of 3 percent reduction per year to 2020. In 2020, progress
will be assessed and the reduction target revised, if needed, or continued at 3 percent per
year until the goal is met.
Attached is a resolution in approval of this goal.
(c) Request to adopt By Laws and make appointments for the Roanoke County
Community Leaders Environmental Action Roundtable (RC-CLEAR) in support of
Milestone Three
Developing the local action plan (Milestone 3) will be best achieved through formation of an
action-oriented citizens' committee to be known as "Roanoke County Community Leaders
Environmental Action Roundtable" (RC-CLEAR). RC-CLEAR'S primary purpose will be
identifying ways to reduce emissions and long-term energy costs by developing strategies
for improved energy efficiency and conservation. Appointments will be made by the Board
2
of Supervisors, and the committee will be comprised of stakeholders who represent diverse
elements of the community (e.g. commerce, industry, churches, and non-profits) and who
are keenly interested in pursuing the goal of environmental sustainability,
At the work session on February 10, the Board appointed five people to the committee. An
additional five members will need to be appointed to bring the committee to its full
complement.
It is requested that the Board approve the attached By Laws for the RC-CLEAR in support
of Milestone Three and confirm the appointment of five citizens named as members in the
action under the consent agenda.
FISCAL IMPACT:
There is no fiscal impact at this time. Staff anticipates that once methodology for reducing
the County's greenhouse gas emissions is identified, there should be savings in fuel and
utility costs.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the following actions:
(a) approve and accept the Milestone One Report so that it can be forwarded to ICLEI;
(b) approve the attached resolution of support for Milestone Two - target reduction of
greenhouse gas; and
(c) approve the attached bylaws for the Roanoke County Community Leaders
Environmental Action Roundtable (RC-CLEAR) in support of Milestone Three and
confirm appointment of the five citizens named as members in the action under the
consent agenda.
3
COUNTY OF ROANOKE
ICLEI Milestone One
GREENHOUSE GAS EMISSIONS
INVENTORY
February 2009
By: Lindsey E. Hudson, Dr. Sean P. McGinnis, Dr. Diana
Christopulos, James Vodnik
Table of Contents
LIST OF TABLES............................................................................................................................ 3
LIST OF FIGURES ..........................................................................................................................3
ACKNOWLEDGEMENTS............................................................................................................... 4
EXECUTIVE SUMMARy................................................................................................................. 5
INTRODUCTION........................................................................................................................... 11
ICLEI BACKGROUND.................................................................................................................. 13
Cities (& Counties) for Climate Protection ............................................................................ 14
The Five Milestones: Overview............................................................................................... 15
Milestone One....................................................................................................................... 15
Milestone Two....................................................................................................................... 16
Milestone Three.................................................................................................................... 16
Milestone Four...................................................................................................................... 16
Milestone Five....................................................................................................................... 17
METHODOLOGy..........................................................................................................................17
General...................................................................................................................... ...... .......... 17
ROANOKE COUNTY EMISSIONS INVENTORy......................................................................... 18
Overview................................................................................................................................... 18
COMMUNITY EMISSIONS INVENTORy.................................................................................. 19
Electricity.............................................................................................................................. 20
Natural Gas........................................................................................................................... 23
Propane and Fuel Oil........................................................................................................... 24
Transportation Energy Usage (Fuel)................................................................................. 25
Waste Disposal..................................................................................................................... 27
MUNICIPAL EMISSIONS INVENTORy.................................................................................... 29
Buildings............................................................................................................................... 30
Vehicle Fleet.......................................................................................................................... 34
Streetl ig hts ............................................................................................................................ 35
Municipal Conclusions........................................................................................................ 36
CONCLUSiON.................................................................................................................... ........... 38
APPENDIX A................................................................................................................................. 44
APPENDIX B................................................................................................................................. 45
APPENDIX C................................................................................................................................. 48
APPENDIX D................................................................................................................................. 52
2
LIST OF TABLES
Table 1: Roanoke County electrical usage (2005 - 2007) ............................................................ 20
Table 2: Heating and Cooling Degree Days for Roanoke County (2005-2007) ............................ 21
Table 3: Electrical power generation emission coefficients........................................................... 23
Table 4: Electrical power generation fuel mix comparison ............................................................ 23
Table 5: Roanoke County natural gas usage (2005 & 2007) ........................................................ 24
Table 6: Community fuel oil and propane use for residential heating (2007)................................ 25
Table 7: Roanoke County DVMT (2007) ....................................................................................... 26
Table 8: Roanoke County VMT by vehicle class (2007) ............................................................... 26
Table 9: Passenger auto distribution based on CACP defaults .................................................... 27
Table 10: Roanoke County VMT by Road Category .....................................................................27
Table 11: CACP Software Waste Disposal Options...................................................................... 28
Table 12: Tons of Roanoke County Solid Waste (2007) ............................................................... 29
Table 13: Roanoke County Buildings Square Footage and Energy Use (2007)........................... 30
Table 14: Electricity Use in Municipal Buildings (2001 vs. 2007) .................................................. 31
Table 15: Electricity Cost in Municipal Buildings (2001 vs. 2007) .................................................32
Table 16: Natural Gas Usage in Municipal Buildings (2001 vs. 2007) ..........................................33
Table 17: Natural Gas Cost in Municipal Buildings (2001 vs. 2007) ............................................. 33
Table 18: Tons of CO2 Emissions by building category (2001 vs. 2007) ...................................... 34
Table 19: Roanoke County Fuel Use and Cost (2001 vs. 2007)................................................... 35
Table 20: Total tons of CO2 for Roanoke County by Sector (2007) .............................................. 36
Table 21: Total tons of CO2 for Roanoke County by Source (2001 & 2007) ................................. 37
Table 22: Community CO2 Emissions by Sector (2007) ............................................................... 40
Table 23: Community CO2 Emissions by Source (2007) .............................................................. 41
LIST OF FIGURES
Figure 1: Roanoke County CO2 Emissions by Sector and Source (2007) ...................................... 6
Figure 2: Comparison of Community and Municipal CO2 Emissions (2007)................................... 7
Figure 3: Percentage of Roanoke County Municipal CO2 Emissions (2007) .................................. 7
Figure 4: Percentage of Roanoke County Municipal CO2 Emissions by Source (2007)................. 8
Figure 5: Roanoke County Percentage Municipal CO2 Emissions by Sector (2007)...................... 8
Figure 6: Roanoke County Municipal Fuel Use (2001 vs. 2007)..................................................... 9
Figure 7: Roanoke County CO2 Emissions by Sector and Source (2007) .................................... 19
Figure 8: Comparison of Community and Municipal CO2 Emissions (2007) ................................. 19
Figure 9: Roanoke County electrical usage by sector (2007) ....................................................... 22
Figure 10: Roanoke County natural gas usage by sector (2007).................................................. 24
Figure 11: Comparison of the largest Roanoke County buildings (2007) ..................................... 31
Figure 12: Energy Usage in Municipal Buildings (2001 vs. 2007)................................................. 32
Figure 13: Roanoke County Percentage Municipal CO2 Emissions by Sector (2007).................. 34
Figure 14: Roanoke County Municipal Fuel Use (2001 vs. 2007)................................................. 35
Figure 15: Percentage of Roanoke County Municipal CO2 Emissions (2007) .............................. 36
Figure 16: Percentage of Roanoke County Municipal CO2 Emissions by Source (2007)............. 37
Figure 17: Municipal CO2 Emissions (tons) by building sector (2001 vs. 2007) ........................... 38
Figure 18: Roanoke County CO2 Emissions by Sector (2007)...................................................... 39
Figure 19: Roanoke County CO2 Emissions by Source (2007).....................................................40
Figure 20: Percent Energy Use by Sector (2007) .........................................................................41
Figure 21: Percent Energy Use by Source (2007) ........................................................................ 42
3
ACKNOWLEDGEMENTS
The considerable, beneficial information contained in this report would not have been
possible without the vision and support of the Roanoke County Board of Supervisors:
Chairman Richard Flora, Charlotte Moore, Mike Altizer, Joe (Butch) Church and Joe
McNamara. Supervisor Moore is also to be commended for her service as the Board
Liaison to ICLEI.
Recently retired County Administrator Elmer Hodge is to be thanked for his ongoing
support of the ICLEI Cities/Counties for Climate Protection effort. John M. Chambliss,
Jr., Acting County Administrator, and Daniel O'Donnell, Assistant County Administrator,
are also to be commended for their support of the project.
Support and encouragement of the Roanoke Valley Cool Cities/Counties Coalition
(RVCCC) was pivotal in making this project possible. Ongoing direct involvement by
their Board Chair, Dr. Diana Christopulos was instrumental in promoting the project,
strategic planning and developing the methodology, as well as providing resource
materials and editing skills.
Academic expertise and consultation in the field of environmental studies and green
engineering was provided by Dr. Renee Godard, Hollins University and Dr. Sean P.
McGinnis, Virginia Tech.
Financial support in the form of a grant from Roanoke Cement, which enabled the hiring
of the academic consultants, is most graciously acknowledged, especially the support
provided by Don Ingerson (Vice President, Sales and Marketing) and Kevin Baird (Plant
Manager).
Access to data and utility records provided by Roanoke Gas and Appalachian Power
Company is greatly appreciated.
Support, participation and editing abilities by the entire ICLEI Planning Group consisting
of Supervisor Moore; Drs. Godard, Christopulos, and McGinnis; Anne Marie Green,
Director of General Services; James Vodnik, Assistant Director of General Services; and
Lindsey Hudson, Environmental Intern, were all essential to completion of Milestone One
and this report.
4
EXECUTIVE SUMMARY
Background. On August 14,2007, the Roanoke County Board of Supervisors voted
unanimously to join ICLEI - Local Governments for Sustainability. ICLEI is a worldwide
organization dedicated to helping local governments generate political and public
awareness of environmental and sustainability issues and providing technical assistance
along with training and support to realize tangible goals. Its flagship program is Cities
for Climate Protection (CCP), which provides software and technical assistance for
measuring and reducing greenhouse gas (GHG) emissions. Roanoke County used
ICLEI's Clean Air & Climate Protection (CACP) software to assist in preparing this
report. Other Roanoke Valley municipalities are also involved in GHG assessments.
The City of Roanoke has completed ICLEI Milestones One and Two, and the City of
Salem is in the process of performing a GHG baseline emissions study.
ICLEI's CCP program consists of Five Milestones:
1. Conducting a GHG emissions inventory.
2. Adopting an emissions reduction target.
3. Developing a Local Action Plan.
4. Implementing policies and measures in the plan.
5. Monitoring and verifying results.
The benefits of undertaking this project are significant:
. Reducing the local community's contribution to global warming.
. Reducing long-term energy costs in an environment where coal and gas prices
are either rising rapidly or are unstable.
. Improving local air quality, especially federally-regulated ozone and particulates
(PM2.5, also known as soot)
. Encouraging the creation of new, green jobs in the community.
. Building on Roanoke County's reputation as a clean, healthy place to live and
work.
This report documents the fulfilment of ICLEI Milestone One for Roanoke County via
performance of an inventory of GHG emissions. The measurements are expressed as
carbon dioxide equivalent in either tons or pounds. This calculation is commonly
referred to as the "carbon footprint" and to a great extent expresses local consumption of
fossil fuels: coal, oil and natural gas.
The GHG Inventory Project. "You manage what you measure" is a useful business
maxim and serves as the rationale for Milestone One. During the summer of 2008,
Roanoke County staff organized a planning group to guide the County's ICLEI efforts.
The first step consisted of measuring the carbon footprint for:
. The entire Roanoke County community, including residential, commercial,
industrial and transportation sources; and
. County government (municipal) as a subset of the community carbon footprint.
5
The findings - Roanoke County community-wide.
The total carbon footprint for Roanoke County for the baseline year of 2007 was
calculated to be over 1.86 million tons. This figure was arrived at by entering information
from utilities, data from VDOT pertaining to vehicle types and total miles travelled, and
other pertinent fuel and energy data into the CACP software.
After conversion to the CO2 equivalent, the composition of Roanoke County's carbon
footprint when viewed by energy source was found to be:
. 47% from using electricity.
. 25% from burning gasoline.
. 15% from burning natural gas.
. 10% from burning diesel fuel.
. 1 % from burning fuel oil/propane.
. 2% from decomposing waste.
Electricity plays a disproportionately large role in the local carbon footprint because
. Over 88% of Roanoke County's electric power is derived from burning coal.
. Coal emits about twice as much carbon dioxide per unit of energy as natural gas.
. Coal emits about 50% more carbon dioxide than gasoline per unit of energy.
(See Appendix A for details on coal compared with other fossil fuels.)
When viewed by sector, residential usage is, not surprisingly, the biggest contributor,
with transportation and commercial usages dominating the remainder.
. 39% residential
. 36% transportation
. 17% commercial
. 7% industrial
. 1 % waste
Roanoke County CO2 Emissions By
Sector (2007)
Roanoke County CO2 Emissions By
Source (2007)
fuel
OiVPropiJnc
1"
sions by
Note that transportation includes all vehicles, commercial as well as private. The
commercial and industrial sectors include energy used at the respective sites and other
emissions generated by those users.
6
The findings - Roanoke County government. The County government's carbon
footprint was approximately 14,000 tons, less than one percent of the total for the
community.
Roanoke County Equivalent CO2
Emissions (2007)
Figure 2: Comparison of Community and Municipal CO2 Emissions (2007)
The majority of County government emissions comes from the fleet, followed closely by
energy used to heat and cool buildings. However, the single greatest source of GHG is
the County's use of electricity, again because it comes from coal fired power plants.
2007 Municipal C02 Emissions
Streetlights
6%
Buildings
46%
Fleet
48%
Figure 3: Percentage of Roanoke County Municipal CO2 Emissions (2007)
7
Percentage of Roanoke County Municipal C02
Emissions by Source (2007)
Gasoline
32%
Electricity
48%
Figure 4: Percentage of Roanoke County Municipal CO2 Emissions by Source (2007)
Administrative buildings, which include the Administration Center and the Courthouse,
are responsible for the largest amount of emissions, followed by the Public Safety
Center. Libraries and fire stations together are the next largest users, with Kessler Mill
Road and Parks a distant third.
2007 Municipal Buildings C02 Emissions
Parks
Libraries 7%
11%
Administration
32%
Fire
17%
Service Centers
7%
Public Safety
26%
Figure 5: Roanoke County Percentage Municipal CO2 Emissions by Sector (2007)
8
The County's fuel use has gone up between 2001 and 2007, which reflects additional
vehicles on the road, particularly in public safety, but the cost has increased
dramatically, as can be seen on the chart below.
Roanoke County Municipal Fuel Use
1400000
1200000
1000000
800000
600000
400000
200000
o
o Gallons
. Cost ($)
2001
2007
Figure 6: Roanoke County Municipal Fuel Use (2001 vs. 2007)
Management of the government's energy use is critical since:
. Energy use is a growing part of the County budget, a cost born by local
taxpayers.
. Roanoke County has had an environmental management system since 2001 and
has already demonstrated expertise in reducing energy use.
. County government can playa constructive role in educating and assisting local
citizens and businesses with reducing their energy use.
Recommendations.
Using Milestone One data as a baseline, Roanoke County can now move into
Milestones Two, Three and Four of the ICLEI process and then follow up with Milestone
Five.
Milestone 2: Adopting emissions reduction targets.
. Most local governments aim to reduce GHG emissions by 2% of the baseline
amount per year for the next forty years. This is the minimum level believed to
be necessary to stabilize the amount of carbon dioxide in the atmosphere and
thus to stabilize the global climate.
. The first steps in this process can be attained by adopting good conservation
practices and implementing available energy efficiency technology. It is
generally believed that such actions can bring about reductions of 20-30% over
time.
. Later reductions are dependent on converting our energy systems to renewable
sources.
9
Staff recommends adoption of a community target of 3% reduction of GHG emissions
per year from 2010 to 2020. For the municipal sector, the target is to stop increasing
GHG emissions by the year 2012, and then adopt a target of 3% reduction per year to
2020. In 2020, progress will be assessed and the reduction target revised, if needed, or
continued at 3% per year until the goal is met.
Milestone 3: Developing a Local Action Plan
Developing the local action plan will be best achieved through formation of an action-
oriented citizens' committee to be known as "Roanoke County Community Leaders
Environmental Action Roundtable" (RC-CLEAR). RC-CLEAR'S primary purpose will be
identifying ways to reduce emissions and long-term energy costs by developing
strategies for improved energy efficiency and conservation. Appointments will be made
by the Board of Supervisors, and the committee will be comprised of stakeholders who
represent diverse elements of the community (e.g. commerce, industry, churches, and
non-profits) and who are keenly interested in pursuing the goal of environmental
sustainability.
Milestone 4: Implementing policies and measures
Recommendations from RC-CLEAR and other sources can be implemented in the
Community and County operations as soon as they are developed and (if necessary) the
budget allows. This approach is preferable to waiting until a comprehensive plan is
worked out, because the County can benefit from early results while the planning
process is ongoing.
Milestone 5: Monitoring and verifying results
It is anticipated that this process will be done by County staff and/or interns using the
ICLEI software.
10
INTRODUCTION
The impact of our dependence on fossil fuels, primarily oil and coal, is playing a greater
role in global, national, and local economies as an ever increasing sense of urgency has
emerged in an attempt to deal with skyrocketing energy costs and climate events. In the
United States, extreme drought in the West and Southeast have caused some of the
worst wildfires in recent memory and have destabilized one of the largest metropolitan
areas in the United States due to critical water shortages. Booming economies in Asia
have placed increasing demands on fossil fuels which have resulted in dramatic
increases in production of greenhouse gases. Thus, it seems as if there will be no end
to this cycle despite efforts of many.
Greenhouse gases in our atmosphere trap heat, thereby insulating the Earth providing a
life sustaining environment at an average 60oF. Water vapor and carbon dioxide (C02)
are the most important and abundant of these gases; however, other greenhouse gases
such as methane, nitrous oxide, and ozone also playa role. Burning fossil fuels
releases CO2 and other greenhouse gases, which have led atmospheric and climate
scientists to conclude that human activities are responsible for much of the rapid
increase in atmospheric greenhouse gases in the last 150 years. Additionally, there are
indications that the temperature of the earth has risen more than 1 of over that same
period with most of the increase occurring in the last three decades. The result of this
increase may be seen in the decline of glaciers on a world-wide basis along with the
dramatic shrinking of the polar icecaps.
The major contributor to global warming is society's use of fossil fuels. Many local
governments, including several Virginia localities, are implementing activities that take a
proactive approach to the use of fossil fuels. In Southwest Virginia, Roanoke,
Blacksburg and Roanoke County have joined ICLEI - Local Governments for
Sustainability, an international group of over 600 local governments that promotes local
solutions to combat global climate change. Local organizations and private citizens
have also formed the Roanoke Valley Cool Cities Coalition (RVCCC), a group of more
than 120 affiliates representing over 15,000 citizens. Its primary mission is to educate
and advocate for reduction of greenhouse gas generation in our valley through energy
conservation and education.
The County of Roanoke has been addressing environmental concerns and the need for
responsible stewardship of our natural resources for some time. The County instituted
an Environmental Management System (EMS) shortly after receiving Environmental
Protection Agency (EPA) training, along with other local governments, on the importance
of having an EMS in place. In an effort to become better environmental stewards and
avoid environmental problems, a policy was adopted by the Board of Supervisors in
2001 that:
. Identifies, evaluates, and manages potential environmental impacts of the
County's activities and services;
. Brings environmental issues and solutions to the attention of County government;
. Complies with requirements of applicable environmental laws, regulations and
other requirements to which the County subscribes;
. Employs pollution prevention to eliminate or reduce adverse environmental
impacts; and
11
. Encourages other organizations to establish and implement Systems of
Environmental Management.
In conjunction with this policy, an Environmental Assessment Team was established,
consisting of department heads whose activities could potentially impact the
environment, positively or negatively. A System of Environmental Management was
fully implemented in the fall of 2002. Resultant efforts include discovery and remediation
of a leaking underground waste oil storage tank at the County Garage, and conservation
efforts that saved approximately $77,000 in electricity and natural gas charges at our
four major buildings from 2002 to 2005. Additionally, the County has received
recognition from DEQ as an Environmental Enterprise (E2). This ongoing environmental
programming also positioned Roanoke County to become a major player when the EPA
designated the Roanoke Valley as a Potential Non-Attainment Zone for Ozone in 2004.
A partnership with the Roanoke Valley-Alleghany Regional Commission (RVARC), City
of Roanoke, Salem, Botetourt, Vinton, community agencies, and businesses led to the
successful implementation of an Ozone Early Action Plan. This action avoided
mandatory and potentially punitive measures by the EPA to reduce ozone
concentrations.
Our efforts in the arena of conservation continue on an ongoing basis partly in an effort
to save the County money and also to demonstrate sound environmental stewardship to
our citizens. Conservation efforts are varied and include measures designed to reduce
energy consumption. We have replaced hundreds of older T-12 lamps with the T-8
variety that use about 15% less energy. Conventional light switches have been replaced
with motion sensors that turn lights off when rooms are not in use. Pumps and motors
that fail are replaced with energy saving units. Appliances are replaced with Energy Star
models. The Vehicle Resource Committee has overseen a gradual improvement of our
fleet resulting in an overall average fuel economy increase in the last four years from 9.7
to 11.2 miles per gallon (mpg) with the resultant savings of thousands of gallons of fuel.
We now own 11 hybrid vehicles that as a group average over 40 mpg. We have
replaced dozens of large sedans that average 17 mpg with mid-size vehicles that get 5 -
6 more mpg.
In the spring of 2008, the County began utilizing 2% biodiesel fuel in its larger trucks and
equipment and has recently increased this percentage to 5% (B5). This sustainable fuel
is produced in Virginia and numerous other locations in the United States using either
virgin soybean oil or, in some cases, waste fat from food production operations. When
blended with conventional diesel at up to a 20% proportion, greenhouse gas emissions
are reduced and performance is enhanced. At the same time we are reducing our
dependence on foreign oil and also supporting American farmers.
The County has been certified as a "Green Government" by Virginia Municipal League
through their "Go Green Virginia" initiative. The program encourages local governments
to reduce carbon emissions generated by the locality and the community through the
implementation of green policies and actions.
As we have seen in the very recent past, there is an ever present threat of extreme fuel
shortages and price spikes, such as those experienced after recent hurricanes, justify
prudent use of our fossil fuels and natural resources. Fuel and energy budgets have
been stretched and now exceeded over the past couple years as prices continue to
climb. Our services depend on utilizing vehicles and buildings so energy conservation
must remain a constant fixture in County operations. The County is utilizing sustainable
12
technology in all future buildings. We are pursuing LEED™ certification (Leadership in
Energy and Environmental Design) with an emphasis placed on energy efficiency for
major capital projects, including the Regional Jail, South County Library, Fleet Service
Center and Multi-Generational Center.
ICLEI BACKGROUND
Launched in the United States in 1995, ICLEI, or Local Governments for Sustainability
(formerly the International Council for Local Environmental Initiatives) is an international
association of local governments committed to improving the global environment through
local action. Consisting of over 660 cities, counties, towns, and villages worldwide,
ICLEI helps local governments generate political and public awareness of environmental
and sustainability issues and provides technical assistance along with training and
support to realize tangible goals. ICLEI accomplishes its mission primarily through two
major programs. The flagship program, Cities for Climate Protection (CCP), is a
performance-oriented campaign designed to empower local governments in reducing
greenhouse gas emissions by offering a proven program model along with training and
technical assistance.
The program consists of Five Milestones that include:
1. Conducting a greenhouse gas emissions inventory.
2. Adopting emissions reduction targets.
3. Developing a Local Action Plan.
4. Implementing policies and measures.
5. Monitoring and verifying results.
The second program, Communities 21, was developed in accordance with the United
Nations Division for Sustainable Development Agenda 21. The mission is to improve the
ecological health of communities around the world, while promoting economic vitality
and social justice.
The decision to join ICLEI was made by the Roanoke County Board of Supervisors on
August 14,2007 via Resolution 081407-3 which was passed unanimously (Appendix B).
Thereafter, the Board decided to participate in the CCP program due to the potential to
reduce air pollution and greenhouse gas emissions, both of which will slow the
progression of global warming. Since that time, a board and staff liaison to ICLEI was
appointed and meetings were held to map a strategy to address the Five Milestones of
the CCP. An ICLEI Planning Group (IPG) consisting of the board and staff liaisons,
General Services Director, and the Chair of the Roanoke Valley Cool Counties/Cities
Coalition was assembled to put together an implementation plan for the CCP.
Increased use of fossil fuels associated with industrial growth in the last 150 years has
led to increasing quantities of carbon dioxide (CO 2) and methane being released into the
atmosphere. These two gases are primary contributors to the Greenhouse Effect (GhE).
In fact, current levels of CO2, are 30% higher than in pre-industrial times. Scientists have
been able to correlate the relationship of global temperatures to levels of atmospheric
CO2 and determine that temperatures rise and fall in response to those levels.
Additionally, levels of natural gas (methane, CH4) are also rising due to human activities
that include the decay of organic waste from sewage treatment, solid waste disposal,
and raising large numbers of livestock for human food. While there is less methane than
13
CO2 in the upper atmosphere, methane is estimated to be at least 20 times more
effective in trapping heat than CO2. Therefore, methane reduction should be considered
in any effort to reduce the effects of climate change.
According to ICLEI documentation, NASA scientists have concluded that CO2 levels are
higher now than they have been in over 650,000 years, that the 1990's were the
warmest years on record, and that this trend is continuing in the 21st century. Over the
last 100 years the average global temp has gone up approximately 1.50F. In addition,
we have seen a disappearance of glaciers worldwide, shrinking of the polar ice caps and
increasingly dramatic climate events.
In conjunction with the rising temperatures, we have seen a parallel increase in the
numbers and ranges of destructive and disease bearing insects. Temperature
dependent insects such as malaria-bearing mosquitoes have increased their ranges.
More and more forests are being devastated by the gypsy moth. Brook trout populations
and habitat are shrinking rapidly. The delicate balance of the complex and interrelated
Earth ecosystem is in a state of flux; and it is impossible to predict how far reaching or
devastating the consequences to life on earth will be.
Not surprisingly, combustion of fossil fuels used for energy also contribute to air pollution
concentrated around metropolitan areas and include primarily ozone, smog and soot
(fine particulate matter). This was illustrated at the recent Olympic Games held in
Beijing, China, which is almost exclusively dependent on coal and petroleum for its
energy supply. Numbers of asthma sufferers are steadily increasing and this, too, can
be tied to rising ozone counts. It is becoming increasingly unhealthy to be active
outdoors in the world's metropolitan areas.
Cities (& Counties) for Climate Protection
ICLEI's Cities for Climate Protection is designed to help cities and counties identify and
quantify sources of GHG emissions as well as devise and implement plans to reduce
them. The CCP initiative is tried and tested and has been in use for over ten years. As
a member of ICLEI, municipalities receive free technical support, global member
networking, benefit of their experience, and access to software tools and methodology
designed to guide the process.
Battling air pollution is relatively new science and not the standard mission of local
government. The Roanoke County Board of Supervisors chose to join ICLEI and gain
the benefit of its experience and expertise in dealing with climate change. In exchange
for committing to assess our carbon footprint and implement a plan to reduce it, we have
received the use of tested, user-friendly software to perform the initial GHG inventory
and, subsequently, to develop and implement a local climate action plan.
Furthermore, local benefits from reducing GHG are not the focus of the program, but
nevertheless, result in sizeable financial and quality of life dividends. For example, the
same fossil fuels that, when burned, create greenhouse gases, also result in air pollution
in the form nitrous oxides (NOx), hydrocarbons and volatile organic compounds
(VOCs)and fine particulates (soot). Combined with heat and sunlight, these substances
form ground level ozone, a pollutant that is regulated by the EPA under the Clean Air Act
as it has been shown to be hazardous to human health.
14
Thus, it can be seen that when the use of fossil fuels is reduced there are global and
local benefits. On a global scale, we are reducing the advance of climate warming and
the associated environmental impacts. Locally, we are clearing our air, making it safer
to breathe, conserving energy, saving money by conserving energy, reducing
dependence on foreign oil and keeping dollars in the community, and providing a much
needed stimulus for the local economy.
The ultimate goal of the CCP is to reduce GHG in the community, not only by
government operations, but by engaging all sectors of society including residents,
businesses, schools and religious institutions. This requires a variety of efforts including
educational programs and outreach to all sectors along with a grass roots community
approach to succeed. The County as a whole must work together to measure our
carbon footprint, devise a plan to reduce it, and communicate that message while
motivating our families, peers and coworkers. Especially important is the fact that there
are no prescriptive measures or mandates -- the entire process is purely voluntary.
The Five Milestones: Overview
As the CCP methodology focuses on achieving greenhouse gas (GHG) reductions, the
most logical place for local governments to start is by assessing their baseline
emissions. When a local government completes the emissions analysis, the result is a
profile of the community's energy, transportation and waste habits along with the
corresponding GHG emissions. Based on these findings, the next step is to develop an
emissions reduction target. While there is no hard and fast formula, this ideally will
constitute a significant reduction (for example, at least 2% per year) over a broad
enough time frame to have a measurable impact. The target reduction and emissions
inventory set the stage for choosing GHG reduction measures that constitute a Climate
Action Plan. An analysis of the kinds of emissions combined with community assets and
motivation will guide the development of the Climate Action Plan. The next milestone is
implementation of the plan which requires resources and personnel to assure the
process moves forward. Lastly, monitoring and measuring CO2 tonnage, along with
reporting back to the community completes the process.
Milestone One
Conduct a Greenhouse Gas Emissions Analysis with Baseline Inventory and
Forecast.
In the process of determining the quantity and subsequent impact of the GHG, it is
necessary to understand the current and historic patterns of emissions for the
community. While it is ideal to go back to 1990 levels in order to be in line with the US
Mayors' Climate Protection Agreement, most communities find it virtually impossible to
acquire data that old. Therefore, the standard many communities have used is to choose
the oldest year for which complete, accessible data is available. While somewhat
arbitrary, the choice of a baseline year is a critical part of the CCP because it is the
yardstick against which all progress is measured.
The baseline GHG emissions inventory recommended by ICLEI consists of two separate
analyses. One involves evaluating the residential, commercial, industrial, transportation,
and waste records in the community. The other is focused primarily on local
15
government's building energy usage, fleet fuel use, and any other energy consuming
operations.
Milestone Two
Establish a Reduction Target
This seemingly simple step of selecting a percentage reduction for GHG emissions and
the resultant reduction in tons of CO2 per year, over a given period, is possibly the most
important step in the CCP initiative. It must be based on an accurate emissions
inventory, an assessment of community resources, and the "conservation mindset". It
should be a reasonably attainable number yet set high enough so as to have an impact
on climate change processes. There is no hard and fast rule for this target, but some
communities follow the US Mayors' goal of 7% below 1990 levels by 2012. Others
follow the Cool Counties' guidelines of reducing GHG 80% below current levels by 2050
or about 2% per year.
Milestone Three
Develop a Climate Action Plan
This phase of the CCP initiative is critical in accomplishing the goal of reducing GHG
emissions and limiting the effect of global warming. To succeed, it must be a
collaborative effort of all sectors of the community including local government, citizens,
commercial, industrial, educational, and religious organizations. All have a stake in the
consequences of climate change and the ability to have considerable influence in
reducing GHG emissions. The ICLEI Planning Group has recommended to the Board of
Supervisors the creation of local climate action committee with representatives from
each magisterial district and other stakeholders from the public and private sectors.
Staff will develop a set of guidelines for the committee and submit them to the Board for
review and approval.
The climate action committee has been named, "Community Leaders Environmental
Action Roundtable", or CLEAR. Once selected, the committee will, with Roanoke
County staff support, assess potential GHG reduction measures and recommend them
to the Board of Supervisors. A separate set of measures will be developed for the
community as a whole by CLEAR. The IPG will focus on County government operations
GHG measures. It is anticipated that the CLEAR will be formed in early 2009 and have
a climate action plan to recommend to the Board of Supervisors by the end of 2009.
Milestone Four
Implement the Climate Action Plan
The culmination of several years of data analysis and planning will be presented to the
community as a plan that consists of a wide variety of voluntary measures. The
implementation will be carried out over a number of years, perhaps even 40 years, but it
will be based on an annual cycle. CLEAR and County staff will work with all interested
parties in providing ongoing support of the implementation steps as well as keeping the
Board of Supervisors appraised of progress. It is envisioned that there will be a need to
market the plan via local media, including educational TV, radio and the printed media.
Success will depend on getting the message out and a grass roots effort will be required
16
in order to reach "critical mass". There is the perception that the success of this and
neighboring communities' climate action initiatives would be enhanced by a regional
cooperative effort that could be coordinated by the Roanoke Valley-Alleghany Regional
Commission.
Milestone Five
Monitor Progress and Report Results
Based on the GHG reduction target that is adopted, we will look for targeted reductions
in emissions from year to year. With the help of local utilities and VDOT, annual energy
use and motor vehicle miles travelled (VMT) data will be acquired yearly. This data will
be translated into total tons of CO2 emissions utilizing CACP or equivalent software. In
this way, the effectiveness of various measures of the climate action plan will be
assessed. Interventions may be tweaked to improve results or explore alternate
measures. Given the fact that reducing GHG is a relatively gradual process that occurs
over a considerable period of time, the climate action plan will need to become
embedded in our lifestyles and how we do business. Community events celebrating
successes will be necessary and frequent media updates. Various incentives and forms
of recognition will go far toward engendering enthusiasm and support for the project.
METHODOLOGY
General
Subsequent to joining ICLEI, both a staff liaison and Board liaison were appointed as
official County representatives to ICLEI. These individuals formed an ICLEI Planning
Group (IPG) with the Director of General Services and the Director of Roanoke Valley
Cool Counties Coalition. The task for this group was to develop a plan to launch the
Cities for Climate Protection (CCP) project on behalf of the County of Roanoke. Thus
the initial task of the IPG was to assess the Milestone Guidebook and develop a strategy
for implementation.
Prior to embarking on a program to reduce GHG, the locality must first assess actual
GHG emissions for a baseline year against which to measure progress throughout the
duration of the project. In support of this critical effort, ICLEI provides its members with
Clean Air & Climate Protection (CACP) software which provides virtually all the tools
needed to tabulate and analyze GHG emissions. The critical activity and perhaps most
challenging is the actual acquisition of the raw data. Given the fact that the bulk of GHG
arise from the combustion of fossil fuels, the primary task is to acquire energy
consumption records going back as far in the recent past as accuracy and accessibility
allow. Secondly, consumption of vehicular fuels and/or total miles driven must be
acquired. This takes care of the bulk of GHG sources. Lastly, acquisition of the total
tonnage of solid waste completes the GHG inventory and will provide a reasonably
accurate picture of the community and municipal carbon footprints.
Given the extensive time and effort involved in data acquisition and input in the CACP
software, the IPG determined that at least during the initial implementation of Milestone
One that the efforts of a full-time staff person would be required, possibly lasting for 3-4
17
months. For this an environmental internship was created and local colleges were
solicited for applicants in the environmental science field. In addition to the
environmental intern, it was also decided that the input and guidance of regional experts
in the environmental sciences field would improve the accuracy as well as quality of the
research for Milestone One. RVCCC really stepped up to the plate by writing a grant
proposal to Roanoke Cement, a regional manufacturer concerned with environmental
and air quality issues. A positive outcome was obtained and Roanoke Cement
generously provided a grant to the Roanoke County ICLEI project. The grant was
administered by RVCCC (Appendix C) and was used to employ Dr. Renee Godard,
Hollins University and Dr. Sean McGinnis, Virginia Tech, through the collection and
analysis of Milestone One information.
The IPG group was unanimous in its choice of a college senior from Roanoke College,
majoring in Environmental Policy to serve as the Environmental Intern. This paid
position was funded through the summer using existing environmental program funding.
Several days of orientation were given, including a review of existing Roanoke County
environmental projects and accomplishments, training on the Milestone Guide and
CACP software. Subsequently, the intern contacted the Fleet and Facilities Divisions to
begin acquisition of municipal operations data. An action outline and timetable were
developed that included methodology, individual responsibilities, resources, data types
and due dates.
The goal of acquiring all GHG raw data and entering it in the CACP software by
summer's end was established. Initially, our intern was charged with working primarily
on municipal data while the consultants focused on community-wide data. We were
fortunate in that one of our consultants had already completed an emissions inventory
utilizing ICLEI software. Separate sections follow detailing the results.
ROANOKE COUNTY EMISSIONS INVENTORY
Overview
The year 2007 was selected as a baseline year due to the quality of the data for both the
community and government operations. In the process of collecting the data, some data
was also collected for 2005 since it is often useful to look for historic patterns to
understand current trends. While 2007 is the baseline year, the overall carbon
emissions for previous years could be estimated as target reductions are contemplated
in ICLEI Milestone Two. However, the baseline is the best basis for future comparisons.
A brief summary of the baseline results for 2007 is provided here before this data is
detailed in later sections. Community- wide carbon dioxide emissions were
approximately 1.9 million tons. The units for this result are accurately given as
equivalent carbon dioxide emissions, as is common in such analyses, since other
greenhouse gases have been accounted for by converting their contribution to an
equivalent amount of carbon dioxide. The breakdown of these emissions is shown in
Figure 7. Residential emissions are somewhat larger than commercial and industrial.
Transportation emissions are nearly as large as the residential; however, this sector
contains the transportation emissions for the residential, commercial, and industrial
sectors as it is not easy to accurately separate this data. When the emissions are
considered from a source perspective, electricity dominates. This is due to heavy
18
electrical use across the sectors other than transportation and the high carbon dioxide
emissions from coal-fired electricity, the dominant source for local electricity.
Roanoke County CO2 Emissions By
Sector (2007)
Roanoke County CO2 Emissions By
Source (2007)
~l.lcl
O~/Propono
3%
Indu:">trial
Figure 7: Roanoke County CO2 Emissions by Sector and Source (2007)
Carbon dioxide emissions from Roanoke County government operations were
approximately 14,000 tons. As shown in Figure 8, it is surprising that these emissions
make up less than 1 % of the total community emissions. This fact will be important in
consideration of options for the local action plan to reduce community and governmental
emissions.
Roanoke County Equivalent CO2
Emissions (2007)
Figure 8: Comparison of Community and Municipal CO2 Emissions (2007)
COMMUNITY EMISSIONS INVENTORY
As stated previously, this report assesses GHG emissions from two perspectives. The
first perspective being the community as a whole, and the second perspective based on
government activities only, or "municipal". By definition then, "community emissions"
encompass the entire County, inclusive of all sectors and sources insofar as data is
19
available. This includes the municipal energy usage and GHG generation as well.
Based on the fact that the bulk of GHG are caused by the combustion of fossil fuels, this
effort entails acquiring data primarily from the energy and transportation sector.
Subsequently the energy data is converted to carbon equivalents utilizing CACP
software.
Several contributors to greenhouse gas emissions were left out of the scope for this
baseline. These include emissions from both air travel and railroads. Accurate data for
these sectors is difficult to acquire. Moreover, there are no standards by which such
emissions are divided among communities since both transportation methods cover
large distances.
It should also be noted that this baseline inventory, like most others completed by
communities, does not include upstream emissions associated with the consumption of
food and products. These emissions are assumed to be accounted for in the
communities in which the emissions related to energy use and transportation occur.
While the previous comments may seem troubling, it is important to realize that baseline
inventories can never account for ill! emissions in a community. In spite of this, baseline
inventories are still critical and useful for comparisons and developing action plans. The
majority of emissions must be accounted for and the data has to be accurate and well
documented to allow for the same data collection and analysis in the future.
Electricity
Electricity data was provided by the Appalachian Power Company (APCO), a division of
American Electric Power (AEP). Details are provided in Table 1 and Figure 9. The
boundaries for this data included Roanoke County and Vinton as defined by APCO using
their "tax district" reporting field. Therefore, the electricity values correspond to billed
usage and can be broken down into sectors since electrical rates vary depending on end
use. The sectors are defined by the US Department of Labor's North American Industry
Classification System (NAICS - http://www.osha.gov/oshstats/naics-manua/.html).
Briefly, businesses classified as "Industrial" produce or manufacture something. Those
classified as "Commercial" provide a service (they don't employ capital to produce
something from raw materials or perform some intermediate step in the manufacturing
process). A hospital is considered "Commercial", unless it is owned and operated by a
government entity (i.e., a Veterans Administration Hospital, etc.). In this case, it would
fall into the "Other" category which includes local, state, federal governments, and Public
Authorities (i.e., Water Authority, Airport Authority, etc.).
Residential 560,818,716 551,997,691 579,674,616 50.7% 3.4%
Commercial 327,787,840 324,607,143 336,326,919 29.4% 2.6%
Industrial 166,444,852 167,399,946 172,211,165 15.1% 3.5%
All Other 54,451,396 54,086,641 55,002,492 4.8% 1.0%
Table 1: Roanoke County electrical usage (2005 - 2007)
20
The effect of annual temperature variation on energy use can be analyzed using the
concept of a degree day. The baseline for this degree day is specified at 650F. Days
on which the average temperature is above this temperature will register as Cooling
Degree Days (CDD) while days on which the average temperature is below this
temperature will register as Heating Degree Days (HDD). To determine COD, 650F is
subtracted from the average daily temperature. For HOD, the average daily temperature
is subtracted from 650F. The annual amount of energy used for heating and cooling is
roughly proportional to the total number of heating and cooling degree days in a year.
Table 2 shows degree day data (known as F-6) for the Roanoke region from the National
Weather Service Data (http://www.erh.noaa.gov/rnk/climate/f6/htm//F6.htm/#ROA).
January 751 0 658 0 731 0
February 647 0 704 0 854 0
March 640 0 506 5 393 32
April 251 11 153 35 297 34
May 113 37 123 79 76 163
June 9 247 3 225 4 292
July 0 403 0 398 0 341
August 0 399 0 420 0 537
September 11 201 65 77 21 225
October 186 44 305 16 137 101
November 447 0 435 1 494 0
December 864 0 612 0 659 0
Table 2: Heating and Cooling Degree Days for Roanoke County (2005-2007)
From Table 1, it can be seen that there was a 3% increase in electrical consumption
from 2005 to 2007. However, over the same period, there was a 28% increase in
cooling degree days. The increase in electrical consumption may be attributed to an
increase in the demand for energy for cooling which typically requires electricity. It is
interesting to note, however, that the increase in electrical usage is far less than the
increase in cooling load.
21
Roanoke County Electricity Usage (2007)
Figure 9: Roanoke County electrical usage by sector (2007)
GHG emissions due to electricity use come from the power plants which may not be
located in the community. As such, these emissions do not generally occur directly
within the community, and this is the case for Roanoke County. Greenhouse gas
emissions are more of a global concern, while criteria air pollutants have more local and
regional effects. Criteria air pollutants include nitrous oxides, hydrocarbons, particulates,
and volatile organic compounds (VOCs) and are the major constituents of ozone and
smog. While a serious problem in Roanoke, these will not be discussed in this report but
can be assessed using the CACP software.
Accurate emission estimates due to electricity require the proper emission coefficients
which detail the individual emission amounts based on a per kWh basis. Default
coefficients are contained in the CACP software in the Average Grid Electricity Set
database and vary significantly depending on the specific fuel mix used to generate the
electricity. For example, electricity generated by coal has more carbon dioxide
emissions per unit energy than that generated from natural gas which in turn emits
significantly more carbon dioxide than hydropower or nuclear generated electricity.
Please note that these emission coefficients typically only consider the emissions
released in the generation and transmission phases of the electrical generation life cycle
and do not include any emissions related to extraction of, processing, and transportation
of fuels on capital equipment and waste disposal.
Based on APCO published regulatory data (see Appendix D), the Average Grid
Electricity Set in the CACP software was modified to better reflect the fuel mix for the
electricity used by Roanoke County. Table 3 shows the adjustments that were made to
Region 09 - South East Reliability Council/Excl. Florida values due to the higher
percentage of coal use for power generation by APCO for Roanoke as compared to the
regional averages as shown in Table 4.
22
C02
NOx
sax
1.4
0.002
0.008
1.85
0.0031
0.0108
Table 3: Electrical power generation emission coefficients
Coal 38.0 88.3
Nuclear 16.0 10.9
Hydro 6.0 0.8
Net Internal Purchases 9.0 0.0
Pumped Storage 3.0 0.0
Dual Fuel (Gas/Oil) 12.0 0.0
Gas 14.0 0.0
Oil 2.0 0.0
Table 4: Electrical power generation fuel mix comparison
Natural Gas
Natural gas data was provided by the Roanoke Gas Company which is the primary
supplier of natural gas in the area. The boundaries for this data included the Roanoke
County and the Town of Vinton using tax districts for the calendar years 2005 and 2007.
The natural gas data in units of therms (100,000 STU) was divided into subcategories in
Table 5 and graphed in Figure 10. Residential natural gas use is seen to be higher than
use in the commercial and industrial sectors. Natural gas is used in the community
primarily for heat (boilers and furnaces), on-site electricity generation (generators), and
cooking (ranges, grills) so the emissions have a stronger local impact compared to those
for the power plant electricity.
It can be seen that residential consumption went down 8.6% from '05 to '07 and this is
most likely attributable to fewer heating degree days, falling from 3919 in 2005 to 3666
in 2007. Increase in the commercial sector is most likely due to retail and commercial
growth, while the decrease in industrial natural gas consumption can only partially be
explained by a 7% decrease in heating degree days.
Roanoke
Natural Gas
Residential
Commercial
Industrial
26,843,721
10,482,567
5,024,410
24,638,331
11,022,731
3,205,568
63.4%
24.8%
11.9%
-8.2%
5.2%
-36.2%
23
Vinton Natural Gas (Therms)
Class 2005 2007 2005% % Change
Residential 2,592,321 2,277,700 45.9% -12.1%
Commercial 1,588,320 1,393,536 28.1% -12.3%
Industrial 1,469,000 1,210,824 26.0% -17.6%
Totals 5,649,641 4,882,060 100.0% -13.6%
Combined Natural Gas (Therms)
Class 2005 2007 2005% % Change
Residential 29,436,042 26,916,031 61.3% -8.6%
Commercial 12,070,887 12,416,267 25.1% 2.9%
Industrial 6,493,410 4,416,392 13.5% -32.0%
Totals 48,000,339 43,7 48,690 100.0% -8.9%
Table 5: Roanoke County natural gas usage (2005 & 2007)
Roanoke County Natural Gas
(2007)
Figure 10: Roanoke County natural gas usage by sector (2007)
Propane and Fuel Oil
Residential fuel oil and propane (LPG) household estimates specific to Roanoke County
were obtained from the 2007 American Community Survey data on the US Census
Bureau website (http://factfinder.census.gov). Average annual consumption of these
fuels per household was obtained from the Department of Energy's 2005 Residential
Energy Consumption Survey based on the South Atlantic regional data.
( http://www. eia. doe. gov/emeu/recs/recs2005/hc2005 _ tables/c&e/pdf/tableusB. pdf)
Table 6 shows both sets of data and the total estimates for the annual use of these fuels.
24
Note that these values are for Roanoke County only, not including Vinton since the latter
data was not available. Changes from year-to-year using such data will not be highly
accurate, but the totals are useful relative to other energy sources and carbon emissions
for the community.
Table 6: Community fuel oil and propane use for residential heating (2007)
Transportation Energy Usage (Fuel)
Transportation fuel estimates are considerably more difficult and less accurate than
those for electricity and natural gas. Fuel is purchased by a large number of community
customers from a variety of sources. Emissions from transportation fuel combustion
depend upon the amount of fuel used, the type of fuel, and the characteristics of the
engine which is combusting the fuel. As such, various methods can be used to estimate
fuel usage, each with advantages and disadvantages. Since actual fuel purchases
cannot be obtained on a community basis, estimates are generally made either based
on Vehicle Miles Travelled (VMT) or Average Annual Daily Traffic (AADT) data. The
former method was used for this analysis based on data from the Virginia Department of
Transportation (V DOT) for Roanoke County and the Town of Vinton.
Daily Vehicle Miles Travelled (DVMT) as a function of physical jurisdiction and vehicle
class for secondary, primary, and interstate roads were compiled from Report Number
1220 at the following VDOT site for 2005 and 2007:
http://www. virginiadot. org/info/ct- TrafficCounts- VMT2005. asp
http://www. virginiadot. org/info/ct- TrafficCounts- VMT2007. asp
The detailed DVMT compiled data for 2007 is shown in Table 7.
25
1 Motorcycles
2 Passenger Cars
3 Two Axle, 4 Tire Single Unit Vehicles
4 Busses
5 Two Axle, 6 Tire Single Unit Trucks
6 Three Axle Single Unit Trucks
7 Four or More Axle Single Unit Trucks
8 Four Axle or Fewer Single Trailers
9 Five Axle Single Trailers
10 Six or More Axle Single Trailers
11 Five Axle or Fewer Multi-Trailers
12 Six Axle Multi-Trailers
13 Seven or More Axle Multi-Trailers
8,014
1,821,573
336,943
12,090
17,411
12,747
2,615
9,649
194,335
1,734
11,150
3,907
19
2,925,285
664,874,276
122,984,276
4,412,755
6,354,982
4,652,664
954,521
3,521,959
70,932,407
633,034
4,069,864
1,425,956
6,821
Table 7: Roanoke County DVMT (2007)
Fuel usage is the information needed to estimate carbon dioxide emissions and this is
obtained by dividing VMT by fuel economy (miles per gallons). Since fuel economies
vary among vehicle types and fuels, the VMT data in the table above was divided up
among the vehicle types in the CACP software. The CACP vehicle categories are
shown along with the default distribution in the Tables 8 and 9.
Full Size Auto 8.5 0.3 59,993,963 2,117,434
Mid Size Auto 18.7 0.0 131,986,719
Compact Auto 33.0 1.3 232,917,740 9,175,547
Light Truck/SUV/Pickup 32.4 0.0 351,667,148
Heavy Truck 0.0 5.2 92,552,208
Motorcycle 0.4 0.0 2,925,285
Passenger Vehicle 0.0 0.0
Van pool Van 0.0 0.0
Marine 0.0 0.0
Rail Commuter 0.0 0.0
Transit Bus 0.0 0.2 4,412,755
Table 8: Roanoke County VMT by vehicle class (2007)
26
Full Size Auto (% of passenger cars)
Mid Size Auto (% of passenger cars)
Compact Size Auto (% of passenger cars)
Light Truck/SUV/Pickup Truck
9.0%
19.9%
35.0%
34.4%
0.3%
1.4%
100.0%
Table 9: Passenger auto distribution based on CACP defaults
The VMT method assigns emissions to the community for .9l! vehicles on community
roadways, independent of whether the vehicle is registered in the community. The
VDOT website has additional information which is useful when considering measures to
reduce VMT. Specifically, DVMT by Physical Jurisdiction for All Roads is provided in
Report Number 1200 and was considered for 2005 and 2007 in Table 10.
http://www. virginiadot. org/info/ct- TrafficCounts- VMT2005. asp
http://www. virginiadot. org/info/ct- TrafficCounts- VMT2007. asp
Please note that the total VMT for 2005 and 2007 were almost identical. In addition,
interstate roads accounted for a disproportionately larger number of miles travelled at
nearly 41 % even though interstate roads represent only 2.4% of the total roadway length
in Roanoke County and Vinton.
Table 10: Roanoke County VMT by Road Category
Waste Disposal
Waste contributions to emissions are estimated by the CACP software for a variety of
disposal scenarios. Landfills emit methane, a greenhouse gas at least 20 times more
potent that carbon dioxide as a result of the anaerobic decomposition of organic matter
and constitutes one of the largest methane sources in the United States. 1 Only
greenhouse gas emissions are estimated by the software since there is a lack of
accurate information regarding the criteria air pollutants emitted from wastes.2 In the
CACP analysis, managed landfills are also given some credit for CO2 sequestration
which reduces the equivalent CO2 emissions from the landfill. One argument for this
assumption is that the carbon stored in a managed landfill will not be emitted like
incinerated waste where carbon dioxide is emitted due to the combustion process.
Roanoke County waste is sent daily by railroad to the Smith Gap Landfill through a
27
unique regional public-private partnership between the Roanoke Valley Resource
Authority and Norfolk-Southern Railroad. Emissions due to this transportation are not
included in this analysis. They are expected to be less than would result from truck
transport of the same waste due to rail transportation efficiencies.
The Methane Commitment Method was used in the CACP software to calculate
greenhouse gas emissions due to landfill wastes. This method assigns all total lifetime
greenhouse gas emissions from the waste disposed in the active year to that year. In
reality, methane emissions occur over time from a landfill, but estimating this dynamic
process accurately using a Waste-in-Place Method requires waste data, inception dates,
and closing dates for all city landfills. This report will therefore use the Methane
Commitment Method which assigns all of the methane emissions that will occur over the
lifetime of the landfill in which the 2007 wastes were stored to the greenhouse gas
inventory for 2007.
The available categories for waste and waste disposal methods in the CACP software
are shown in Table 11. The default percentages are only for the "managed landfill"
disposal method. Specific data for the breakdown of Roanoke County waste for the
categories in the table were not available so default values corresponding to US
averages provided by the CACP software help files were used and are also shown in the
table.
Paper Products
Food Waste
Plant Debris
Wood/Textiles
All Other Waste
38
13
10
4
35
Table 11: CACP Software Waste Disposal Options
Data from the Roanoke Valley Resource Authority (RVRA) is shown in Table 12. All of
the waste which is not recycled was categorized for this analysis as handled by a
Managed Landfill. None of the Roanoke County waste disposed in 2007 was
com posted or incinerated. Recycling is not considered as a source of emissions
reduction by the CACP software in the baseline analysis, even though upstream
emissions from manufacturing energy are reduced due to this practice. Emissions
reductions due to recycling are considered, however, in the implemented measures
analysis section in the software relating to ICLEI Milestones Three and Four.
Waste tonnage entered into the CACP software is the sum of the municipal and
residential values for Roanoke County and Vinton. The waste from commercial and
private haulers was not included since it is difficult to determine how to assign
appropriate percentage to the correct jurisdiction.
Wood waste is handled by the RVRA, but does not go to the landfill. Therefore, it was
not included in the emissions analysis.
28
SOURCE TOTAL
MUNICIPAL COLLECTION
COUNTY OF ROANOKE 38,920
TOWN OF VI NTON 3,781
TOTAL MUNICIPAL 42,701
RESIDENTIAL DROP OFF
COUNTY OF ROANOKE 3,726
TOWN OF VI NTON 309
TOTAL RESIDENTIAL 4,035
46,736
WOOD WASTE
COUNTY OF ROANOKE 5,052
TOWN OF VI NTON 130
TOTAL WOOD WASTE 14,452
Table 12: Tons of Roanoke County Solid Waste (2007)
Waste water treatment is not specifically addressed by the CACP software in terms of
associated emissions. However, emissions due to electricity and natural gas used for
waste water operations were included in the community analysis for facilities which are
located within Roanoke County limits. Direct emissions of greenhouse gases and other
pollutants are also associated with wastewater treatment; however, these were not
assessed in this report since methodologies for this are neither well developed nor
supported by the CACP software.
MUNICIPAL EMISSIONS INVENTORY
All municipal energy consumption records included in this report were provided by
Roanoke County General Services staff-this includes electricity, natural gas, unleaded
regular gas, and 2% biodiesel fuel. ICLEI has supplied Clean Air and Climate Protection
(CACP) software wherein all municipal data has been entered. Once the energy data is
entered, the software computes greenhouse gas emissions. The CACP software divides
the municipal data into three sectors: buildings, vehicle fleet, and streetlights. The
buildings sector comprises all County facilities including: administrative, public safety,
fire and rescue stations, libraries, service centers and parks and recreation centers.
Vehicle fleet fuel usage includes all County cars, trucks, mowing and landscape
maintenance equipment and fire department vehicles. Data was not collected for the
Roanoke County school buildings and buses since that operation is separate from
municipal government. Please note that school energy usage is included in the
community carbon footprint. All data was collected for specific calendar years and the
baseline year for this report is 2007. Complete energy records were available back to
2001, so this data was compiled for comparison purposes.
29
Buildings
Municipal building energy use data was provided by the Roanoke County Facilities
Manager. In addition to those listed above, buildings analyzed included recreation
centers, garages, public safety, and public services. Electricity, natural gas, and
propane records were collected, as appropriate, for each building. In 2007, there were
519,777 square feet of building space for all Roanoke County municipal buildings. This
figure represents an increase of 11.5 percent from 465,950 square feet in 2001.
Table 13 provides an energy use summary for each County building for the 2007
calendar year. Energy used in the County buildings includes electricity, natural gas, and
propane. This table also details the sizes of each facility with its respective energy use in
MBtu (1,000 btu) per square foot along with the associated costs on a per square foot
basis.
RCAC 61,170 4,125,260 $59,392 67.44 $0.97
Courthouse 71,531 7,477,560 $111,472 104.54 $1.56
Court Services 18,000 891,616 $16,176 49.53 $0.90
PSC 85,198 9,104,768 $136,308 106.87 $1.60
Kessler Mill 70,676 3,201,033 $43,775 45.29 $0.62
Satellite Gara e 2,000 290,956 $4,219 145.48 $2.11
Garage 5,500 442,025 $6,520 80.37 $1.19
Police Substation 960 85,119 $1,556 88.67 $1.62
Main Library 20,690 1,681,480 $24,791 81.27 $1.20
Glenvar Library 5,121 508,942 $9,835 99.38 $1.92
Hollins Librar 17,671 1,624,313 $25,871 91.92 $1 .46
Vinton Library 9,292 728,630 $10,927 78.41 $1.18
Cave Spring Fire 15,575 1,080,156 $14,274 69.35 $0.92
Catawba Fire 4,355 311 , 149 $9,009 71.45 $2.07
Hollins Fire 13,554 907,016 $12,827 66.92 $0.95
Mt. Pleasant Fire 9,348 784,456 $11,034 83.92 $1.18
Clearbrook Fire 10,725 990,832 $14,007 92.39 $1.31
Bent Mt. Fire 7,320 449,830 $11,481 61.45 $1.57
Ft. Lewis Fire 13,554 1,079,392 $15,471 79.64 $1.14
Mason Cove Fire 9,552 692,152 $18,982 72.46 $1.99
Back Creek Fire 9,400 774,971 $10,835 82.44 $1.15
Read Mt. Fire 11 ,124 964,638 $13,950 86.72 $1.25
Cave Spring
Rescue 650,289
Brambleton Center 2,559,749
Catawba Center 27,590
Craig Rec 374,841
Walrond Park 130
Table 13: Roanoke County Buildings Square Footage and Energy Use (2007)
The four highest energy consumption buildings are the Administration Center (RCAC),
Public Safety Center (PSC), Courthouse, and the Kessler Mill Public Service Center.
30
C02
NOx
sax
1.4
0.002
0.008
1.85
0.0031
0.0108
Table 3: Electrical power generation emission coefficients
Coal 38.0 88.3
Nuclear 16.0 10.9
Hydro 6.0 0.8
Net Internal Purchases 9.0 0.0
Pumped Storage 3.0 0.0
Dual Fuel (Gas/Oil) 12.0 0.0
Gas 14.0 0.0
Oil 2.0 0.0
Table 4: Electrical power generation fuel mix comparison
Natural Gas
Natural gas data was provided by the Roanoke Gas Company which is the primary
supplier of natural gas in the area. The boundaries for this data included the Roanoke
County and the Town of Vinton using tax districts for the calendar years 2005 and 2007.
The natural gas data in units of therms (100,000 STU) was divided into subcategories in
Table 5 and graphed in Figure 10. Residential natural gas use is seen to be higher than
use in the commercial and industrial sectors. Natural gas is used in the community
primarily for heat (boilers and furnaces), on-site electricity generation (generators), and
cooking (ranges, grills) so the emissions have a stronger local impact compared to those
for the power plant electricity.
It can be seen that residential consumption went down 8.6% from '05 to '07 and this is
most likely attributable to fewer heating degree days, falling from 3919 in 2005 to 3666
in 2007. Increase in the commercial sector is most likely due to retail and commercial
growth, while the decrease in industrial natural gas consumption can only partially be
explained by a 7% decrease in heating degree days.
Roanoke
Natural Gas
Residential
Commercial
Industrial
26,843,721
10,482,567
5,024,410
24,638,331
11,022,731
3,205,568
63.4%
24.8%
11.9%
-8.2%
5.2%
-36.2%
23
Note that these values are for Roanoke County only, not including Vinton since the latter
data was not available. Changes from year-to-year using such data will not be highly
accurate, but the totals are useful relative to other energy sources and carbon emissions
for the community.
Table 6: Community fuel oil and propane use for residential heating (2007)
Transportation Energy Usage (Fuel)
Transportation fuel estimates are considerably more difficult and less accurate than
those for electricity and natural gas. Fuel is purchased by a large number of community
customers from a variety of sources. Emissions from transportation fuel combustion
depend upon the amount of fuel used, the type of fuel, and the characteristics of the
engine which is combusting the fuel. As such, various methods can be used to estimate
fuel usage, each with advantages and disadvantages. Since actual fuel purchases
cannot be obtained on a community basis, estimates are generally made either based
on Vehicle Miles Travelled (VMT) or Average Annual Daily Traffic (AADT) data. The
former method was used for this analysis based on data from the Virginia Department of
Transportation (V DOT) for Roanoke County and the Town of Vinton.
Daily Vehicle Miles Travelled (DVMT) as a function of physical jurisdiction and vehicle
class for secondary, primary, and interstate roads were compiled from Report Number
1220 at the following VDOT site for 2005 and 2007:
http://www. virginiadot. org/info/ct- TrafficCounts- VMT2005. asp
http://www. virginiadot. org/info/ct- TrafficCounts- VMT2007. asp
The detailed DVMT compiled data for 2007 is shown in Table 7.
25
1 Motorcycles
2 Passenger Cars
3 Two Axle, 4 Tire Single Unit Vehicles
4 Busses
5 Two Axle, 6 Tire Single Unit Trucks
6 Three Axle Single Unit Trucks
7 Four or More Axle Single Unit Trucks
8 Four Axle or Fewer Single Trailers
9 Five Axle Single Trailers
10 Six or More Axle Single Trailers
11 Five Axle or Fewer Multi-Trailers
12 Six Axle Multi-Trailers
13 Seven or More Axle Multi-Trailers
8,014
1,821,573
336,943
12,090
17,411
12,747
2,615
9,649
194,335
1,734
11,150
3,907
19
2,925,285
664,874,276
122,984,276
4,412,755
6,354,982
4,652,664
954,521
3,521,959
70,932,407
633,034
4,069,864
1,425,956
6,821
Table 7: Roanoke County DVMT (2007)
Fuel usage is the information needed to estimate carbon dioxide emissions and this is
obtained by dividing VMT by fuel economy (miles per gallons). Since fuel economies
vary among vehicle types and fuels, the VMT data in the table above was divided up
among the vehicle types in the CACP software. The CACP vehicle categories are
shown along with the default distribution in the Tables 8 and 9.
Full Size Auto 8.5 0.3 59,993,963 2,117,434
Mid Size Auto 18.7 0.0 131,986,719
Compact Auto 33.0 1.3 232,917,740 9,175,547
Light Truck/SUV/Pickup 32.4 0.0 351,667,148
Heavy Truck 0.0 5.2 92,552,208
Motorcycle 0.4 0.0 2,925,285
Passenger Vehicle 0.0 0.0
Van pool Van 0.0 0.0
Marine 0.0 0.0
Rail Commuter 0.0 0.0
Transit Bus 0.0 0.2 4,412,755
Table 8: Roanoke County VMT by vehicle class (2007)
26
Full Size Auto (% of passenger cars)
Mid Size Auto (% of passenger cars)
Compact Size Auto (% of passenger cars)
Light Truck/SUV/Pickup Truck
9.0%
19.9%
35.0%
34.4%
0.3%
1.4%
100.0%
Table 9: Passenger auto distribution based on CACP defaults
The VMT method assigns emissions to the community for .9l! vehicles on community
roadways, independent of whether the vehicle is registered in the community. The
VDOT website has additional information which is useful when considering measures to
reduce VMT. Specifically, DVMT by Physical Jurisdiction for All Roads is provided in
Report Number 1200 and was considered for 2005 and 2007 in Table 10.
http://www. virginiadot. org/info/ct- TrafficCounts- VMT2005. asp
http://www. virginiadot. org/info/ct- TrafficCounts- VMT2007. asp
Please note that the total VMT for 2005 and 2007 were almost identical. In addition,
interstate roads accounted for a disproportionately larger number of miles travelled at
nearly 41 % even though interstate roads represent only 2.4% of the total roadway length
in Roanoke County and Vinton.
Table 10: Roanoke County VMT by Road Category
Waste Disposal
Waste contributions to emissions are estimated by the CACP software for a variety of
disposal scenarios. Landfills emit methane, a greenhouse gas at least 20 times more
potent that carbon dioxide as a result of the anaerobic decomposition of organic matter
and constitutes one of the largest methane sources in the United States. 1 Only
greenhouse gas emissions are estimated by the software since there is a lack of
accurate information regarding the criteria air pollutants emitted from wastes.2 In the
CACP analysis, managed landfills are also given some credit for CO2 sequestration
which reduces the equivalent CO2 emissions from the landfill. One argument for this
assumption is that the carbon stored in a managed landfill will not be emitted like
incinerated waste where carbon dioxide is emitted due to the combustion process.
Roanoke County waste is sent daily by railroad to the Smith Gap Landfill through a
27
unique regional public-private partnership between the Roanoke Valley Resource
Authority and Norfolk-Southern Railroad. Emissions due to this transportation are not
included in this analysis. They are expected to be less than would result from truck
transport of the same waste due to rail transportation efficiencies.
The Methane Commitment Method was used in the CACP software to calculate
greenhouse gas emissions due to landfill wastes. This method assigns all total lifetime
greenhouse gas emissions from the waste disposed in the active year to that year. In
reality, methane emissions occur over time from a landfill, but estimating this dynamic
process accurately using a Waste-in-Place Method requires waste data, inception dates,
and closing dates for all city landfills. This report will therefore use the Methane
Commitment Method which assigns all of the methane emissions that will occur over the
lifetime of the landfill in which the 2007 wastes were stored to the greenhouse gas
inventory for 2007.
The available categories for waste and waste disposal methods in the CACP software
are shown in Table 11. The default percentages are only for the "managed landfill"
disposal method. Specific data for the breakdown of Roanoke County waste for the
categories in the table were not available so default values corresponding to US
averages provided by the CACP software help files were used and are also shown in the
table.
Paper Products
Food Waste
Plant Debris
Wood/Textiles
All Other Waste
38
13
10
4
35
Table 11: CACP Software Waste Disposal Options
Data from the Roanoke Valley Resource Authority (RVRA) is shown in Table 12. All of
the waste which is not recycled was categorized for this analysis as handled by a
Managed Landfill. None of the Roanoke County waste disposed in 2007 was
com posted or incinerated. Recycling is not considered as a source of emissions
reduction by the CACP software in the baseline analysis, even though upstream
emissions from manufacturing energy are reduced due to this practice. Emissions
reductions due to recycling are considered, however, in the implemented measures
analysis section in the software relating to ICLEI Milestones Three and Four.
Waste tonnage entered into the CACP software is the sum of the municipal and
residential values for Roanoke County and Vinton. The waste from commercial and
private haulers was not included since it is difficult to determine how to assign
appropriate percentage to the correct jurisdiction.
Wood waste is handled by the RVRA, but does not go to the landfill. Therefore, it was
not included in the emissions analysis.
28
SOURCE TOTAL
MUNICIPAL COLLECTION
COUNTY OF ROANOKE 38,920
TOWN OF VI NTON 3,781
TOTAL MUNICIPAL 42,701
RESIDENTIAL DROP OFF
COUNTY OF ROANOKE 3,726
TOWN OF VI NTON 309
TOTAL RESIDENTIAL 4,035
46,736
WOOD WASTE
COUNTY OF ROANOKE 5,052
TOWN OF VI NTON 130
TOTAL WOOD WASTE 14,452
Table 12: Tons of Roanoke County Solid Waste (2007)
Waste water treatment is not specifically addressed by the CACP software in terms of
associated emissions. However, emissions due to electricity and natural gas used for
waste water operations were included in the community analysis for facilities which are
located within Roanoke County limits. Direct emissions of greenhouse gases and other
pollutants are also associated with wastewater treatment; however, these were not
assessed in this report since methodologies for this are neither well developed nor
supported by the CACP software.
MUNICIPAL EMISSIONS INVENTORY
All municipal energy consumption records included in this report were provided by
Roanoke County General Services staff-this includes electricity, natural gas, unleaded
regular gas, and 2% biodiesel fuel. ICLEI has supplied Clean Air and Climate Protection
(CACP) software wherein all municipal data has been entered. Once the energy data is
entered, the software computes greenhouse gas emissions. The CACP software divides
the municipal data into three sectors: buildings, vehicle fleet, and streetlights. The
buildings sector comprises all County facilities including: administrative, public safety,
fire and rescue stations, libraries, service centers and parks and recreation centers.
Vehicle fleet fuel usage includes all County cars, trucks, mowing and landscape
maintenance equipment and fire department vehicles. Data was not collected for the
Roanoke County school buildings and buses since that operation is separate from
municipal government. Please note that school energy usage is included in the
community carbon footprint. All data was collected for specific calendar years and the
baseline year for this report is 2007. Complete energy records were available back to
2001, so this data was compiled for comparison purposes.
29
Buildings
Municipal building energy use data was provided by the Roanoke County Facilities
Manager. In addition to those listed above, buildings analyzed included recreation
centers, garages, public safety, and public services. Electricity, natural gas, and
propane records were collected, as appropriate, for each building. In 2007, there were
519,777 square feet of building space for all Roanoke County municipal buildings. This
figure represents an increase of 11.5 percent from 465,950 square feet in 2001.
Table 13 provides an energy use summary for each County building for the 2007
calendar year. Energy used in the County buildings includes electricity, natural gas, and
propane. This table also details the sizes of each facility with its respective energy use in
MBtu (1,000 btu) per square foot along with the associated costs on a per square foot
basis.
RCAC 61,170 4,125,260 $59,392 67.44 $0.97
Courthouse 71,531 7,477,560 $111,472 104.54 $1.56
Court Services 18,000 891,616 $16,176 49.53 $0.90
PSC 85,198 9,104,768 $136,308 106.87 $1.60
Kessler Mill 70,676 3,201,033 $43,775 45.29 $0.62
Satellite Gara e 2,000 290,956 $4,219 145.48 $2.11
Garage 5,500 442,025 $6,520 80.37 $1.19
Police Substation 960 85,119 $1,556 88.67 $1.62
Main Library 20,690 1,681,480 $24,791 81.27 $1.20
Glenvar Library 5,121 508,942 $9,835 99.38 $1.92
Hollins Librar 17,671 1,624,313 $25,871 91.92 $1 .46
Vinton Library 9,292 728,630 $10,927 78.41 $1.18
Cave Spring Fire 15,575 1,080,156 $14,274 69.35 $0.92
Catawba Fire 4,355 311 , 149 $9,009 71.45 $2.07
Hollins Fire 13,554 907,016 $12,827 66.92 $0.95
Mt. Pleasant Fire 9,348 784,456 $11,034 83.92 $1.18
Clearbrook Fire 10,725 990,832 $14,007 92.39 $1.31
Bent Mt. Fire 7,320 449,830 $11,481 61.45 $1.57
Ft. Lewis Fire 13,554 1,079,392 $15,471 79.64 $1.14
Mason Cove Fire 9,552 692,152 $18,982 72.46 $1.99
Back Creek Fire 9,400 774,971 $10,835 82.44 $1.15
Read Mt. Fire 11 ,124 964,638 $13,950 86.72 $1.25
Cave Spring
Rescue 650,289
Brambleton Center 2,559,749
Catawba Center 27,590
Craig Rec 374,841
Walrond Park 130
Table 13: Roanoke County Buildings Square Footage and Energy Use (2007)
The four highest energy consumption buildings are the Administration Center (RCAC),
Public Safety Center (PSC), Courthouse, and the Kessler Mill Public Service Center.
30
Column 5 in Table 13 Mbtu/ff, is very useful in that it indicates the relative energy
efficiency with smaller numbers representing greater efficiency. Figure 11 below
provides a detailed comparison of the four highest energy consuming buildings in 2007
with regard to area, energy cost, tons of CO2 and energy consumption.
3000
2500
CI.l 2000
"'C
::::J
:!: 1500
r:::
Cl
III
2: 1000
500
0
[] RCAC
[] Courthouse
[] PSC
[] Kessler Mill
Building Area C02 (tons)
(100sqft)
Energy Use Cost ($1 00)
(1000 kWh)
Figure 11: Comparison of the largest Roanoke County buildings (2007)
Table 14 shows the percent change in electricity use between the years 2001 and 2007
for the six different building categories. The apparent increase in electricity usage over
the period is likely a result of the addition of two buildings (Public Safety and Garage
Satellite) and subsequent increase in total square footage. These two buildings added a
combined 87,198 square feet to the total area of municipal buildings in Roanoke County
for 2007.
Administrative 2,101,249 2,323,940 10.60%
Public Safety 944,680 2,642,140 179.70%
Service Centers 628,384 482,964 -23.10%
Fire 1,115,142 1,209,866 8.50%
Libraries 1,115,545 972,800 -12.80%
Parks 376,445 539,484 43.30%
Table 14: Electricity Use in Municipal Buildings (2001 vs. 2007)
Figure 12 shows 2001 vs. 2007 cumulative electricity usage measured in kilowatt hours
for the six different municipal building categories.
31
2001 vs. 2007 Municipal Building Electricity Use
(kWh)
-
3: 3,000,000
~ 2,500,000
;: 2,000,000
Ti 1,500,000
';:: 1,000,000
1:) 500,000
~ 0
w
02001
.. 2007
.~ro '(,.,~ ~":> <<~ro .ro":> ~":>
~ ,&10 'l>~
~I?f c:? ro~ .~ ~I?f
.~Cj ~CJ C; V
~ .s> ~,&
"?-~ ~ 010
Figure 12: Energy Usage in Municipal Buildings (2001 vs. 2007)
In comparing the data in Figure 12 for building energy usage between the two periods,
there was a considerable increase in electricity use for the Public Safety buildings of
1,697,460 kWh. This is attributable to an increase in total building area resulting from
construction of a modern E911 dispatch center, including a data center and growth in the
four departments that occupy the building. The fire & rescue stations and libraries
decreased their electricity usage between the two years, while the County parks
increased their electricity usage slightly.
Table 15 shows the percent change in costs associated with electricity usage between
the years 2001 and 2007. This increase is due not only to the increase in total municipal
building square footage, but also increasing electricity costs.
Administrative
Public Safet
Service Centers
Fire
Libraries
Parks
Table 15: Electricity Cost in Municipal Buildings (2001 vs. 2007)
Table 16 shows the percent change in natural gas use between the years 2001 and
2007 for the six different building categories. It can be seen that overall natural gas use
has decreased by 9.9 percent from the year 2001 to the year 2007. This can be
attributed to energy conservation efforts undertaken at the larger County buildings from
2003 through 2006.
32
Administrative 1,442,436 1,336,930 -7.3%
Public Safet 221,574 50,097 -77.4%
Service Centers 798,476 669,702 -16.1%
Fire 1,275,062 1,122,147 -11.9%
Libraries 314,707 358,407 13.9%
Parks 315,521 397,034 25.8%
Table 16: Natural Gas Usage in Municipal Buildings (2001 vs. 2007)
Table 17 shows the percent change in costs associated with natural gas usage between
the years 2001 and 2007. Since the County's municipal buildings have decreased their
overall natural gas use, this increase in overall cost is primarily due to the increase in the
cost of natural gas.
Administrative $39,429 $47,971 21.7%
Public Safet $6,572 $2,518 -61.7%
Service Centers $23,271 $25,361 8.9%
Fire $39,115 $44,359 13.4%
Libraries $10,095 $14,022 38.9%
Parks $8,754 $14,826 69.4%
Table 17: Natural Gas Cost in Municipal Buildings (2001 vs. 2007)
Figure 13 illustrates the relative percentages in tons of CO2 emitted from each of the six
building sectors. The Administrative and Public Safety buildings are the biggest
contributors of CO2. Administrative buildings account for 32%, the largest quantity of the
CO2 emissions for the municipal buildings category, with Public Safety coming in second
with 26%.
33
2007 Municipal Buildings C02 Emissions
Parks
Libraries 7%
11%
Administration
32%
Fire
17%
Service Centers
7%
Public Safety
26%
Figure 13: Roanoke County Percentage Municipal CO2 Emissions by Sector (2007)
While the County buildings as a sector have experienced an increase of total CO2
emissions between the years 2001 and 2007, Table 18 shows that the group with the
largest increase in emissions was Public Safety. This, along with a 27% increase in
Parks CO2, contributed to the overall emissions increase of 11 %. This is primarily due
to a sizable increase in total building square footage from the addition of the new Public
Safety Center.
Buildings 2001 C02 Emissions (tons) 2007 C02 Emissions (tons) % change
Administration 1,958 1,939 -0.90%
Public Safety 680 1,582 132.60%
Service Centers 589 429 -27.20%
Fire 1,066 1,008 -5.40%
Libraries 814 654 -19.70%
Parks 319 405 27.00%
Total 5,426 6,017 11.00%
Table 18: Tons of CO2 Emissions by building category (2001 vs. 2007)
Vehicle Fleet
Municipal fleet data was provided by the Roanoke County Garage staff and includes all
County vehicles as well as Fire and Rescue department fuel. Table 19 shows the total
gallons of diesel and unleaded gasoline used in the municipal fleet and the costs for the
2007 baseline year.
34
Fuel Type Gallons Cost ($)
Diesel 117,465.30 95,793.88
2001
Unleaded 295,967.20 249,492.08
Total 413,432.50 345,285.96
2007 Diesel 160,552.46 354,587.46
Unleaded 381,497.06 844,427.59
Total 542,049.52 1,199,015.05
Table 19: Roanoke County Fuel Use and Cost (2001 vs. 2007)
Figure 14 shows the combined total increase in gallons of fuel used by Roanoke County
as well as the total cost change between the years 2001 and 2007.
Roanoke County Municipal Fuel Use
1400000
1200000
1000000
800000
600000
400000
200000
o
o Gallons
. Cost ($)
2001
2007
Figure 14: Roanoke County Municipal Fuel Use (2001 vs. 2007)
The most dramatic impact from fuel use for the County is in terms of cost. In 2001, the
County used 413,432 gallons at $345,285. In 2007, 542,049 gallons costing $1,199,015
was used. The total gallons used in the Roanoke County fleet increased 31 % between
2001 and 2007 while the cost increased 250%, thus causing havoc with department
budgets.
Streetlights
All streetlight data was provided by the Community Development Department; however,
the streetlights are owned by APCO. Roanoke County is billed monthly for usage. For
the 2007 calendar year, there were a total of 1,437 streetlights costing $119,620. This
represents a 26% increase of $24,941, up from 1,411 lights at $94,679 in the 2001
calendar year.
35
Municipal Conclusions
The sector with the greatest contribution to Roanoke County's Carbon Footprint is the
vehicle fleet accounting for 48% of the CO2 emissions. County buildings contribute
nearly as much with 46% of the CO2 emissions. Streetlights within the County contribute
just 6% or 833 tons of CO2, a minor amount by comparison. Figure 15 shows the total
percentages of CO2 from all three energy consuming sectors.
2007 Municipal C02 Emissions
Streetlights
6%
Fleet
48%
Buildings
46%
Figure 15: Percentage of Roanoke County Municipal CO2 Emissions (2007)
Further analysis of CO2 emissions by sector as listed in Table 20 indicates that Roanoke
County's municipal buildings contribute 6,017 tons of CO2, while the vehicle fleet adds a
slightly higher quantity at 6,285 tons of CO2. Roanoke County's municipal sector as a
whole contributes 13,135 tons of CO2. Given this relatively slim differential, mitigation
efforts can be more or less concentrated equally between Fleet and Facilities.
Category 2001 Equivalent CO2 (tons) 2007 Equivalent CO2 (tons) % increase
Buildings 5,427 6,017 10.9%
Fleet 3,598 6,285 74.7%
Streetlights n/a 833 n/a
Total 9,025 13,135 45.5%
Table 20: Total tons of CO2 for Roanoke County by Sector (2007)
Another way of viewing the County's CO2 emissions is by the fuel "Source". As seen in
Figure 16, electricity use, at 48%, is far and away the greatest contributor to the
municipal carbon footprint. The use of gasoline is responsible for 32%, diesel 13% and
natural gas 7%.
36
Percentage of Roanoke County Municipal C02
Emissions by Source (2007)
Gasoline
32%
Electricity
48%
Figure 16: Percentage of Roanoke County Municipal CO2 Emissions by Source (2007)
CateQory 2001 Equivalent C02 (tons) 2007 Equivalent C02 (tons) % chanQe
Electricity 4,455 5,967 33.9%
Natural Gas 920 830 -9.8%
Propane 51 53 3.9%
Diesel 419 2,115 404.7%
Gasoline 3,180 4,170 31.1%
Total 9,025 13,135 45.5%
Table 21: Total tons of CO2 for Roanoke County by Source (2001 & 2007)
Table 21 lists actual tons of CO2 emissions from each fuel source for the 2001 and 2007
calendar years along with totals and the percent change. The percent increase in the
use of diesel is most dramatic and is attributable to the increase of services utilizing
heavy trucks and equipment in the areas of solid waste collection, fire and rescue
services and parks maintenance. Please note that the 2001 data does not include Fire
and Rescue Department fuel due to lack of available data for that year.
37
2001 vs. 2007 C02 Emissions (tons)
7,000
6,000
W 5,000
g 4,000
3,000
2,000
1,000
o
02001
. 2007
N
o
u
.o~ ~~ ro~ <<~ro . roC:> ~C:> ~
~ 0'lf ~ 'l>~ ~'lf 0'"
.qS (;ro .~, ~
.~ ~CJ ~/P v
~ .s>
"?-~ ~ 00
Figure 17: Municipal CO2 Emissions (tons) by building sector (2001 vs. 2007)
While the overall municipal CO2 emissions have increased, we can see in the figure
above that there several building sectors that actually decreased due to energy
conservation efforts, namely the libraries, service centers and fire stations. Since
County buildings do have an impact on local GHG emissions and budgets ($681,465
spent in 2007), it is vital to reduce building energy usage in the County operations. Not
only would this lower carbon emission, but it would also save money. The County is
also anticipating the addition of four major buildings within the next two years including
the Fleet Service Center, Multi Generational Recreation Center, South County Library,
and North County Fire Department. The addition of these four buildings will add roughly
184,600 square feet to the County's buildings causing another bump in energy costs.
The County's vehicle fleet contributed 6,285 tons of CO2 (or about 48%) at a cost of
$1,199,015 on fuel in the 2007 baseline year. The cost of fuel was almost double what
was spent on building energy. With the increasing costs of fuel, it is essential that the
County continues to try and reduce fuel use. This could be achieved by either by
purchasing more hybrid vehicles, reducing vehicle miles travelled, improving overall
efficiency of the fleet, and developing policies to limit vehicular use.
As the County population continues to grow and the quantity and sophistication of
services requested by the citizenry increase, controlling and reducing municipal carbon
emissions will continue to present a challenge. However, reducing the County's carbon
emissions will not only save money, but it will reduce our impact on the environment.
CONCLUSION
The bottom line in terms of CO2 emissions is that the Roanoke County community as a
whole was responsible for the emission of approximately 1.9 million tons of atmospheric
CO2 for the baseline year 2007. The charts below present the key findings in terms of
38
the CO2 emissions inventory. In reviewing the results there are two major categories
from which to analyze the data - sector and source.
The greatest amount, 730,971 tons or 39% of CO2 by sector, is generated by
residences through the use of electricity, natural gas and other fossil fuels used for
heating and cooling. At 663,960 tons, the transportation sector is second with 36% of
the total CO2 generated. This is primarily in the form of gasoline and diesel and
miniscule amounts of alternative fuels such as alcohol and biodiesel. Following in third
place is the commercial sector with 309,360 tons CO2 or about 17% of the total.
Industrial represents the fourth greatest generator of CO2 with 129,667 tons for 7% of
the total. A very slight amount, 27,152 tons or about 1 %, is attributable to waste.
Roanoke County CO2 Emissions By
Sector (2007)
Figure 18: Roanoke County CO2 Emissions by Sector (2007)
The second category wherein CO2 emissions have been measured is by source which
is the type of fuel utilized or combusted. Examination of Table 22 indicates that the use
of electricity is responsible for nearly half of all CO2 generated with 47% and 873,346
tons. It should be noted that this number is disproportionately large due to the high
percentage of coal used in the generation of electricity for the region. At 25% and
473,054 tons, gasoline is the second greatest contributor with the bulk of the use in form
of automobile fuel. Unfortunately, gasoline usage for non-motor vehicles could not be
obtained due to inadequate record keeping and certainly there would be an increase,
perhaps significant, via this source should that data be available.
Next in terms of total CO2 by source is natural gas with 15% and 270,289 tons. The
majority of natural gas consumed is utilized for heating residences and businesses;
however, small quantities may be used for industrial processes and vehicle fuels. The
fourth greatest quantity of CO2 by source is diesel fuel at 10% and 190,906 tons which
includes truck traffic on 1-81 in Roanoke County. What it does not include is off road
diesel which could be a sizeable volume. Unfortunately, data simply was not available.
Light fuel oil contributes 2% of community CO2 which, while a relatively small percentage,
still represents the primary heating fuel for many homes and businesses. Propane
39
represents a mere 1 % of the CO2 generated despite the fact that many businesses and
residents use this fuel for heating.
Roanoke County CO2 Emissions By
Source (2007)
Fuel
Oil/Propane
1%
Figure 19: Roanoke County CO2 Emissions by Source (2007)
Below are tables listing complete equivalent tons of CO2 for all major sectors and all
sources along with total energy consumption in millions of Btu's and relative
percentages for each category. Please note that residential uses 2 million fewer
MMBtus of energy but generates approximately 100,000 tons more of atmospheric CO2.
This is due to the high percentage of coal used in the generation of electricity for the
region.
Community Sector
Residential
Transportation
Commercial
Industrial
Waste
Total
Equiv. C02
(tons)
730,971
663,960
309,360
129,667
27,152
1,861,110
Equiv. C02(%)
39.3%
35.7%
16.6%
7.0%
1.5%
100%
Energy (Million
Btu)
4,992,561
7,738,413
2,577,222
1,029,391
Energy (%)
30.6%
47.4%
15.8%
6.3%
16,337,587
100%
Table 22: Community CO2 Emissions by Sector (2007)
40
Equiv. CO2 Equiv. CO2 Energy (Million
Community Source (tons) (%) Btu) Energy (%)
Electricity 873,346 46.90% 3901758 23.90%
Gasoline 473,054 25.40% 5537767 33.90%
Natural Gas 270,289 14.50% 4374869 26.80%
Diesel 190,906 10.30% 2200645 13.50%
Waste (food/paper) 28,358 1.50%
Fuel Oil/Propane 26,363 1.40% 322546 2.00%
Waste (plants/wood) -1,207 -0.10%
Total 1,861,109 100% 16,337,585 100%
Table 23: Community CO2 Emissions by Source (2007)
Another interesting perspective on GHG emissions can be gained by focusing on the
energy used to produce them. Ultimately, in order to reduce GHG, specifically CO2,
energy must be conserved. Judging from Figure 20, the transportation sector is the
greatest consumer of energy and in terms of btu's and gasoline (see Fig 15) is the most
used fuel type. The irony remains, however, that electricity use in Roanoke County is
still responsible for more CO2 production and residences are responsible for more CO2
than transportation due to the preponderance of coal fired electrical power plants
supplying this area.
Roanoke County Energy Use By
Sector (2007)
Indu~trial
6%
Figure 20: Percent Energy Use by Sector (2007)
41
Roanoke County Energy Use By
Source (2007)
Figure 21: Percent Energy Use by Source (2007)
Lastly, it can be seen in Figure 2 on page 7 that the vast majority, 99.3% of all CO2 in the
County, is generated by the community at large while less than 1 % is a result of
government operations. Thus the efforts of a successful GHG reduction program must
focus on all sectors of society including residences, transportation, commercial,
industrial, religious and educational organizations. In addition, the major effort should
focus on reduction of the use of coal generated electricity in the residential and
commercial sectors followed by reduction in the use of gasoline and natural gas. The
role of County Government can be that of an organizer and a facilitator, providing policy
structure, technical assistance and the means for bringing all of the necessary
stakeholders together.
42
References:
1United States Environmental Protection Agency Website,
http://www.epa.gov/methane/sources.html
2 Clean Air and Climate Protection Software - User's Guide, June 2003
43
APPENDIX A
CO2 from various fuel sources
Errlissions are shown in units of C02 per Btu of energy in the fuel (not to be confused with carbon/Btu (the difference
being the molecular weight of carbon, 12, vs. that of C02, 44, both of which units are used variously (and sometimes
confusingly). Note that coal is 92 vs. natural gas at 53, gasoline at 70.5 and fuel oil at 72.5. The units are metric tons
of C02 per billion Btu.
One also has to take into account the efficiency which can be achieved by a fuel during use. Conventional pulverized
coal plants are fortunate to get close to 400/0 eHiciency (usually less) due to energy used in post-combustion controls,
while newer IGCCs can get higher efficiency. In comparison combined cycle (gas turbine plus steam cycle) existina
natural gas plants get eHiciencies in the 50 to 550/0 or greater range. That increases the GHG advantage of natural gas
even further. New combined cvcle NG olants emit less than half as much as a conventional coal plant oer unit of
electrical enerav produced.
~nniOD Short Tons l.fillion lIetric Ton,,; Ca-I'boD
C.U'b()D Dio.sidot pel" Dio:rlde pelt Qu.....d..iJ1iOD
Fuel TYDe Quadrillion Btu Btu(a)
Petro1eun.l
1\.lotor Galjjoline 77.7 70.5
LPG 69.1 62.7
Jet Fuel 77.9 70.7
Distillate Fuel 79_9 72.5
Residual Fuel 86_6 78.6
Asphalt and Road OH:1>) &4" 76.4
Lubric:ant ,1bI 84.9 77.0
Petrochemlcal Feed 77.8 70.6
A1i1tion Ga~(lI': 77_7 70..5
K.m>~ 77.9 70_7
Pfttol~ Coke(t( 1 09.2 99_1
Special N aphtha'~':' 77_7 70,5
OtbB: \Vexes and 1\.fiscellaneousf.b) &4.2 76.4
Coap:l
Anthracite Coal 111.5 102_1
Bituminous Coal 101.5 92_1
Subbituminon ~ Co.al lOj.O 95.3
ligni~ 106.5 96.6
N amral GaCj
Flare Gas.tb) 60.8 55_2
Natural Ga':i 58.2 52.8
(a) A'Ssumeos COO\'erllOD of 1 quadrilli.on Bm - 1.0551 exajoul~ and fraction commuted a: 99 percmt
(b) Emissions coefficient'; are EtA ~imates based on underlying chemical composition of the product.
(c) Coal emis.5ions factor is fur 1990: varies by .:to.2 pet'c'eut in other years.
N..~ lI: not available.
Source: U.S. Depart~m of Energy, EnergJ.. Information AdministIation. 1993. Table 11 in Emissions ofGt-eenJJouse Gases in
the [lnited Stares 19S5-1990. DOEiEL.~..0573. U.S. Go,~t Printing Offic~, '\l'ashmgto~ DC.
44
APPENDIX B
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CEN-rER ON TUESDAY, AUGUST 14, 2007
RESOLUTION 081407.3 REQUESTING APPROVAL TO JOIN LOCAL
GOVERNMENTS FOR SUSTAINABILITY (ICLEI)
WHEREAS, the U.S. Conference of Mayors endorsed the 2005 U.S. Mayors'
Climate Protection Agreement initiated by Seattle Mayor Nickels and signed by 592
mayors in the United States as of June 2007; and
WHEREAS, the Urban Environmental Accords adopted by local government
delegates during UN World Environment Day 2005 call for reduced emissions through
energy efficiency, land use and transportation planning, waste reduction1 and wiser
energy management; and
WHEREAS, 162 countries including the United States pledged under the United
Nations Framework Convention on Climate Change to reduce their greenhouse gas
enlissions; and
WHEREAS, energy consumption, specifically the burning of fossil fuels, accounts
for more than 80 percent of U.S. greenhouse gas emissions; and
WHEREAS, the use of energy and fuel have an impact on the citizens of
Roanoke County, Virginia, through air quality, government operational cost, and
resident quality of life, and;
WHEREAS, local government actions taken to reduce greenhouse gas
emissions and increase energy efficiency provide multiple local benefits by decreasing
air pollution, creating jobs, reducing energy expenditures, and saving money for the
I local government, its businesses, and its residents; and
45
WHEREAS) the Cities for Climate Protection@ Campaign sponsored by ICLEI -
Local Governments for Sustainability has invited the County of Roanoke. Virginia, to join
ICLEI and become a partner in the Cities for Climate Protection Campaign_
NOW THEREFORE, BE IT RESOLVED, that the County of Roanoke, Virginia,
will join ICLEI as a full member and participate in the Cities for CHmate Protection!
Campaign and, as a participant. pledges to take a leadership role in promoting public
awareness about the causes and impacts of climate change; and
BE IT FURTHER RESOLVED, that the County of Roanoke win undertake the
Cities for Climate Protection Campaign's five milestones to reduce both greenhouse gas
and air pollution emissions throughout the community, and specifically:
. Conduct a greenhouse gas errtissions inventory and forecast to determine
the source and quantity of greenhouse gas emissions in the jurisdiction;
. Establish a greenhouse gas emissions reduction target;
· Develop an action plan with both existing and future actions which when
implemented will meet the local greenhouse gas reduction target;
. Implement the action plan;
. Monitor and report progress; and
BE IT FtNALL Y RESOLVED that the County of Roanoke, Virginia, requests
assistance from ICLEI's Cities for Climate Protection Campaign as it progresses
i through the milestones.
2
46
On motion of Supervisor Wray to adopt the resolution and appoint a Board liaison
at a later date, and carried by the following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
A CO Y ~EST~: ~
Mary V. r ndt, Assistant Deputy Clerk
Roanoke ounty Board of Supervisors
Cc: Anne Marie Green1 Director, General Services
3
47
APPENDIX C
;t'. :~.- :. :~.
~./ ... I,
__ ~ano..N.# 1!afIety. ~
COI;f:Q.itiis C~4Citip~
'. -*,
STATEMENT OF UNDERSTANDING
In recognition ofthe mutual benefits and consideration described below, Roanoke Valley Cool
Cities Coalition (RVCCC) and the government of Roanoke County (the County) agree as follows:
RVCCC shall contract with two independent consultants, Sean McGinnis and Renee Godard (the
Consultants), to provide assistance to the County in measuring and reducing the greenhouse gas
emissions in the Roanoke County community and Roanoke County government. Work shall be
accomplished through an ICLEI Planning Group (IPG) consisting of Charlotte Moore, Jim
V odnik, Anne Marie Green, Lindsey Hudson (student intern), Sean McGinnis, Renee Godard,
and Diana Christopulos (RVCCC Board Chair).
Work shall begin on or about May 27, 2008 and conclude on or about August 25,2008.
All data and reports collected and generated in the process shall be the property ofthe County.
The County is a member ofICLEI Local Governments for Sustainability. The Consultants will
assist the County in achieving the following ICLEI Milestones:
1. Measure emissions. Establish a baseline measurement of greenhouse gas emissions by both
the local government and the entire community. Work on this milestone shall begin on or
about May 27, 2008 and conclude on or about August 25,2008. It shall include the following
elements:
a. Scoping: what will and will not be measured; format of data; what formulas will be
used for local emissions (especially electricity sources, since the Roanoke Valley has
an unusually high reliance on coal-fired power plants).
b. Collecting and entering data into ICLEI's Clean Air and Climate Protection software.
c. Analyzing data to reach conclusions about emissions sources and potential cost-
effective reduction strategies for both government operations and the entire local
community.
d. Writing a report that summarizes baseline emissions findings and potential cost-
effective reduction strategies.
2. Recommend long-term and short-term targets for emissions reductions. The project report
shall include recommended long-term and short-term targets for emissions reduction. Work
on this milestone conclude on or about August 25,2008.
3. Make a plan (with strong community involvement). Time permitting, the consultants will
assist the County in organizing and forming a Citizens Climate Action Committee (CCAC)
that will begin work on a plan to reduce greenhouse gas emissions throughout the
community. In addition, RVCCC volunteers will assist in all aspects ofthe CCAC's work.
Work on this long-tetm milestone shall be ongoing. Tasks shall include:
a. Identify and recruit leaders from all key community sectors (retail, construction,
manufacturing, nonprofits, education, etc.) to form a Citizens Climate Action
Committee.
48
b. Share information about current emissions and potential reduction strategies among
govemment and community representatives.
c. Develop Local Action Plans for both local govemment and the larger community.
. RVCCC shall provide payment to the Consultants based on the following timetable:
. Upon acceptance oftheir contracts by RVCCC (no County verification required)
. Upon completion of data collection and entry for both the County govemment and
the larger community, as certified by the County via email or written confilmation.
. Upon completion of a final report to the County that summarizes baseline emissions
findings and potential cost-effective reduction strategies and recommends long-term
and short-term targets for emissions reduction, as celtified by the County via email or
written confirmation.
Role of Roanoke County
The County will:
. Recruit, hire and compensate a summer intem:
. Verify to RVCCC, by email or in writing, that the Consultants have completed their part
m
. Data collection and entry for both the County government and the larger community,
as certified by the County via email or written confirmation.
. Final repOlt to the County that summarizes baseline emissions findings and potential
cost-effective reduction strategies and recommends long-term and short-term targets
for emissions reduction, as celtified by the County via email or written confilmation.
. Acquire software from ICLEI and use ICLEI as a resource
. Own the data involved in measuring and reducing the local carbon footprint, and
determine the amount and form of data distribution
. Publicize information about the community and government carbon footprints, including
information to help local businesses, nonprofits and households reduce their emissions
. Identify related projects that might benefit from extemal funding
. Participate in meetings ofthe ICLEI Planning Group (IPG)
. Work closely with consultants, especially in scoping of baseline emissions measurement,
preparing report and recommendations, and setting reduction target
. Work with consultants to train and orient intem
. Take prim my responsibility for collection of data on local govemment greenhouse gas
emlSSlOns
. Collect or assist in collection of community-wide data
. Provide workspace and a computer for use by Intem
. Provide access to people and records required for project completion
. Present Board of Supervisors with report on baseline emissions and recommended targets
for reduction
. Identify, recruit and convene a Citizens Climate Action Committee (Roanoke County)
o Roanoke County contact: Jim V odnik, Assistant Director, General Services,
(540) 387-6115 ivodnik@RoanokeCountyVA.gov
o Other IPG members: Anne Marie Green, Director, General Services,
agreen@roanokecountvva.gov 540-204-0218; Charlotte Moore, Roanoke
County Board of Supervisors Roanokemoore@aol.com 540-556-1951
Role ofRVCCC
RVCCC is a private, tax-exempt 501.c.3 organization registered in Virginia. RVCCC volunteers
Diana Christopulos and Mark McClain will:
49
. Manage and disburse funds to consultants. RVCCC shall provide payment to the
Consultants based on the following timetable:
. Upon acceptance oftheir contracts by RVCCC (no County verification required)
. Upon completion of data collection and entry for both the County government and
the larger community, as certified by the County via email or written confilmation.
. Upon completion of a final repOlt to the County that summarizes baseline emissions
findings and potential cost-effective reduction strategies and recommends long-term
and short-term targets for emissions reduction, as certified by the County via email or
written confirmation.
. Establish a contract with each consultant as an independent contractor
. Assist in identification, recruitment and work of Citizens Climate Action Committee
. Deliver presentations to educate local governments and citizens on measurement and
reductions
. Help publicize and promote emission reduction efforts through the RVCCC website and
other media
. Participate in meetings of the ICLEI Planning Group (IPG)
. Diana Christopulos, Coordinator and Board Chair, dianak16@earthlink.net, 387-
0930
. Mark McClain, Treasurer and Board Member, mcclainmark@comcast.net, 387-0930
Role of Consultants
Consultants have been identified based on:
. Their experience in using software to measure greenhouse gas emissions (carbon
footprint)
. Their knowledge of strategies to reduce greenhouse gas emissions
. Their community leadership in addressing global warming
The role of Consultants will be:
. Working with County staff and elected officials, provide expert leadership in scoping
measurement projects, identifying data to be collected and the format in which it should
be delivered, overseeing intern data entry and analysis, and assist with preparing and
finalizing reports and recommendations to local governments, including recommended
emission targets
. If necessary, assist in collection and analysis of data for entire community.
. In working with local community groups and businesses, provide education and expertise
on how to measure and reduce greenhouse gas emissions
. Work with County staffto assure that student Interns receive appropriate orientation and
training
. Participate in meetings of the ICLEI Planning Group (IPG)
. Sean McGinnis, smcginnis67@yahoo.com, c 540-589-3580
. Renee Godard, rgodard@hollins.edu, , 540-362-6457
Role of student intern
Intern's responsibility will include the following (see the County's intern job description for
details) :
. Learn how to use software (training provided by ICLEI, county staff and/or consultants)
. Care for computer belonging to the County - where data will be housed
. Prepare reports as determined by ICLEI Planning Group (IPG)
. Assist in collecting data on emissions by local government and community
. Enter emissions data provided for local government and community
50
. Analyze data on emissions of local government and community
. Identify and test potential emissions reduction strategies using ICLEI software
. Participate in writing a report for local government (carbon footprint and potential
reduction strategies)
. Keep a record of how much time it takes to enter the data
. Participate in meetings ofthe ICLEI Planning Group (IPG)
o Lindsey Hudson, lehudson@roanokecountyva.gov
Date
Diana Christopulos
Board Chair, Roanoke Valley Cool Cities Coalition
Date
Signature
Name and title, Roanoke County
51
APPENDIX D
2006 ENVIRONMENTAL
INFORMATION
Appalachrlln Power Company is required to pro-
vide information to its customers regarding the
roffowillg fuel mix and emissions for Virginia.
AEP"s Average Fuel Mix of Electricity
Provided to Virginia Customers
0.8%
10.9%
. Coal
o Hvdro flnc.luchng 0 NuclalU
Pumped Stot49&1
Emissiolls Information
As the chart above shows. coal is the pre-domi-
nant fuel in AEP's generation. Emissions in 2006
from the fossil fuel portion of our generation mix
were approximatelv lO.Blbs, of sulfur dioxide per
MWh and 3.1 Ibs. of oxides of nitrogen per MWh.
~ APPAlACHIAN
... POWfll~
A unit of American Electric Power
WHIW.AppaJachianPaWBf.com
52
E - \ (/0-\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 24, 2009
RESOLUTION ADOPTING A GREENHOUSE GAS EMISSIONS
REDUCTION TARGET FOR THE COUNTY OF ROANOKE ICLEI
PROJECT
WHEREAS, the County of Roanoke has performed a greenhouse gas emissions
inventory and determined the community C02 emissions to be 1.86 million tons for the
baseline year of 2007, thereby completing Milestone One of the Cities for Climate
Protection Program (CCP), and;
WHEREAS, local government actions taken to reduce greenhouse gas emissions
and increase energy efficiency provide multiple local benefits by decreasing air
pollution, creating jobs, reducing energy expenditures, and saving money for the local
government, businesses, and residents, and;
WHEREAS, a regional effort is required and neighboring communities including
the cities of Roanoke, Salem and the Town of Blacksburg have committed to making
meaningful reductions in greenhouse gas emissions and;
WHEREAS, the federal government is expected to adopt a new national standard
and set a target for reducing carbon dioxide emissions by 80 percent (or 2 percent a
year) by 2050 and thereby will lead the world toward a new era of global cooperation on
climate change.
NOW THEREFORE, BE IT RESOLVED, that the County of Roanoke will adopt a
community greenhouse gas emissions reduction target of 30 percent by the year 2020,
or a 3 percent reduction of greenhouse gas emissions per year. This reduction target
will apply to emissions produced by County government facilities and services as well
as the emissions produced by the entire County:
1
NOW THEREFORE, BE IT RESOLVED, that the County of Roanoke will
undertake to measure the percentage change in Greenhouse Gas Emissions annually
and make public the results of the Community Climate Action Plan:
BE IT FURTHER RESOLVED that in the year 2020, a complete assessment of
the CCP Initiative will be undertaken with the target year and reduction adjusted and
renewed as needed consistent with the current state of global climate change.
2
o - ICe \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 24, 2009
RESOLUTION ADOPTING BY-LAWS FOR THE ROANOKE COUNTY
COMMUNITY LEADERS ENVIRONMENTAL ACTION ROUNDTABLE (RC-
CLEAR)
WHEREAS, the County of Roanoke has joined ICLEI - Local Governments for
Sustainability and wishes to form a committee to assist with identifying ways to reduce
emissions and long-term energy costs by developing strategies for improved energy
efficiency and;
WHEREAS, local government actions taken to reduce greenhouse gas
emissions and increase energy e'fficiency provide multiple local benefits by decreasing
air pollution, creating jobs, reducing energy expenditures, and saving money for the
local government, businesses, and residents, and;
WHEREAS, a regional effort is required and neighboring communities including
the cities of Roanoke, Salem and the Town of Blacksburg have committed to making
meaningful reductions in greenhouse gas emissions and;
WHEREAS, the Roanoke County Board of Supervisors wishes to adopt By-Laws
for the Roanoke County Community Leaders Environmental Action Roundtable (RC-
CLEAR) and appoint citizens to that Committee;
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of
Supervisors does hereby approve the proposed By-Laws for RC-CLEAR and will
appoint members during later action at this meeting and future meetings.
ROANOKE COUNTY COMMUNITY LEADERS ENVIRONMENTAL ACTION
ROUNDTABLE BY LAWS
Article I - Name
The name of this organization shall be the Roanoke County Community Leaders Environmental
Action Roundtable, hereinafter referred to as RCCLEAR
Article II - Principal Place of Business
The principal place of business of RCCLEAR shall be in the County of Roanoke, Virginia.
Meetings may be held at suitable Roanoke County facilities or other site as determined by the
committee,
Article III - Purpose
RCCLEAR shall develop a climate action plan for the County of Roanoke intended to reduce
greenhouse gas emissions, promote energy conservation, and improve Roanoke Valley air
quality, consistent with targets established by the Roanoke County Board of Supervisors (BOS),
utilizing conservation, energy efficiency and the promotion of clean, renewable energy.
Article IV - Duties and Functions Relative to Purpose
RCCLEAR is to act in an advisory role to the Board of Supervisors and to provide a written
community climate action plan designed to reduce greenhouse gases and attain the annual target
reduction set by the Board of Supervisors. On an ongoing basis, over the life of the ICLEI
Project, with staff support, RCCLEAR will promote and facilitate the implementation of the
Plan, rally community support and monitor progress while keeping the Board of Supervisors
informed about progress toward the goal.
In support of this purpose, RCCLEAR shall have the following duties and perform the following
functions:
1, Work with various segments of the private sector, including educational, commercial,
industrial and non profit organizations, in support of the purpose of RCCLEAR.
2. Prepare a comprehensive written action plan by January 1, 2010, setting forth actions to meet
the County's greenhouse gas reduction goals. Because of the wide variety of elements that
may be included in the final action plan, RC-CLEAR may submit interim reports and
recommendations to the Board of Supervisors to take advantage of early opportunities to
accomplish those goals.
3. Research funding sources to implement the action plan,
4. Create subcommittees as appropriate to assist with the work of RCCLEAR.
5. Keep accurate records of its meetings and actions.
6. Attend events, conferences and meetings, as necessary, to develop and retain contact with
organizations and agencies working on similar programs.
7. Organize or participate in any activity necessary to further implement the action plan,
. Members must live, work and/or do business in the County
. Interest in and knowledge of renewable energy sources and technology.
5. Removal of a member or officer
If a member or officer fails to reasonably participate in the work of the committee or engages
in activities that are detrimental to the purposes of the committee, he/she shall be notified in
writing by the chair and if there is no improvement shall be removed from the committee by
BOTH a majority vote by the committee at its regular meeting and approval of the
Supervisor who appointed him or her (or that Supervisor's successor), who will then appoint
a replacement to fill the remainder of the term.
Article IX - Officers
1. Chair
a. Election and Tenure
The Chair shall be elected by and from the membership no later than the second meeting
of RCCLEAR each calendar year, The Chair shall serve for a term of one calendar year
and may be re-elected for successive terms,
b. Vacancy
In the event of a vacancy in the office of Chair, the Vice-Chair shall assume the office of
Chair for the remainder of the term,
2. Vice-Chair
a. Election and Tenure
The Vice-Chair shall be elected by and from the membership no later than the second
meeting of RCCLEAR each calendar year. The Vice-Chair shall serve for a term of one
calendar year and may be re-elected for successive terms.
b. Duties
The Vice-Chair shall preside at all meetings of RCCLEAR in the absence of the Chair
and shall perform all duties and have all powers of the Chair in case of temporary
absence or incapacity of the Chair.
c. Vacancy
In the event of a vacancy in the office of Vice-Chair, a special election shall be held to
fill the office for the remainder of the term, The special election shall be held no later
than the second meeting after which the vacancy occurred.
3. Secretary
a. Election and Tenure
The Secretary shall be elected by and from the membership no later than the second
meeting of RCCLEAR each calendar year. The Secretary shall serve for a term of one
calendar year and may be re-elected for successive terms.
b. Duties
The Secretary, or hislher designee, shall keep accurate records of the meetings and other
proceedings of RCCLEAR. The Secretary, or hislher designee, shall notify each
member of each meeting of RCCLEAR in accordance with Article XII below. He/she
shall prepare and file an annual report with the Clerk to the Board of Supervisors by the
end of August.
. Members must live, work and/or do business in the County
. Interest in and knowledge of renewable energy sources and technology.
5. Removal of a member or officer
If a member or officer fails to reasonably participate in the work of the committee or engages
in activities that are detrimental to the purposes of the committee, he/she shall be notified in
writing by the chair and if there is no improvement shall be removed from the committee by
BOTH a majority vote by the committee at its regular meeting and approval of the
Supervisor who appointed him or her (or that Supervisor's successor), who will then appoint
a replacement to fill the remainder of the term.
Article IX - Officers
1. Chair
a. Election and Tenure
The Chair shall be elected by and from the membership no later than the second meeting
of RCCLEAR each calendar year, The Chair shall serve for a term of one calendar year
and may be re-elected for successive terms,
b. Vacancy
In the event of a vacancy in the office of Chair, the Vice-Chair shall assume the office of
Chair for the remainder of the term,
2. Vice-Chair
a. Election and Tenure
The Vice-Chair shall be elected by and from the membership no later than the second
meeting of RCCLEAR each calendar year. The Vice-Chair shall serve for a term of one
calendar year and may be re-elected for successive terms.
b. Duties
The Vice-Chair shall preside at all meetings of RCCLEAR in the absence of the Chair
and shall perform all duties and have all powers of the Chair in case of temporary
absence or incapacity of the Chair.
c. Vacancy
In the event of a vacancy in the office of Vice-Chair, a special election shall be held to
fill the office for the remainder of the term, The special election shall be held no later
than the second meeting after which the vacancy occurred.
3. Secretary
a. Election and Tenure
The Secretary shall be elected by and from the membership no later than the second
meeting of RCCLEAR each calendar year. The Secretary shall serve for a term of one
calendar year and may be re-elected for successive terms.
b. Duties
The Secretary, or hislher designee, shall keep accurate records of the meetings and other
proceedings of RCCLEAR. The Secretary, or hislher designee, shall notify each
member of each meeting of RCCLEAR in accordance with Article XII below. He/she
shall prepare and file an annual report with the Clerk to the Board of Supervisors by the
end of August.
c. Vacancy
In the event of a vacancy in the office of Secretary, a special election shall be held to fill
the office for the remainder of the term. The special election shall be held no later than
the second meeting after which the vacancy occurred.
Article X - Duties of Members
Each member of RCCLEAR, including the Chair, Vice-Chair, and Secretary shall carry out the
duties, functions and responsibilities of RCCLEAR as detailed in Article IV. Each member shall
designate an alternate to attend meetings in the event that he or she cannot be present.
Article XI - Committees and Consultants
1. Committees
Committees shall be established by vote of the members of RCCLEAR for any purpose
deemed necessary in accordance with the purpose as detailed in Article III. At least one
committee member shall be a member of RCCLEAR subcommittees and all shall be
appointed by the Chair as provided by Article IX above, Each Committee shall report to
RCCLEAR as necessary or upon request.
2. Consultants
By vote of the members of RCCLEAR, Consultants may be appointed for any purpose
deemed necessary in accordance with the purpose as detailed in Article III, providing that RC
CLEAR has any necessary funding. Each Consultant shall report to RCCLEAR as necessary
or upon request.
a. Professional and technical assistance
Professional, technical and clerical assistance will be provided where possible by
Roanoke County Staff, specifically the Department of General Services.
b. Selection of Consultants
Consultants shall be chosen by the members. Any person or company selected,
however, shall not have the rights and privileges of a member of RC CLEAR and in
particular, shall not have the right to vote.
Article XII - Meetings
The Chair shall direct the calling of not less than one (1) regular meeting of RC CLEAR each
month, with a schedule for meetings set at the beginning of each calendar year. It shall be the
duty of the Chair to call special meetings when requested to do so in writing by a majority of the
members of RC-CLEAR and when such written request specifies the purpose of such a meeting.
At any special meeting, no business other than that specified in the written notice may be
considered except by unanimous consent of those present.
Article XIII - Transaction of Business
1. Quorum
A majority of the members of RC-CLEAR then in office shall constitute a quorum for the
transaction of any business. Any alternate appointed by the member under Article X above
shall serve as the proxy for that member and will be counted as a member for the purposes of
quorum and voting.
2. Conduct of Meetings
All meetings shalI be conducted pursuant to Roberts Rules of Order.
3. Agendas
All agenda items shalI be identified by title or subject matter both on the written notice of
each meeting and prior to consideration at any meeting.
4. Voting
A vote of the majority of the members of RC CLEAR shalI be sufficient to take any matters
except as otherwise stipulated in these by-laws. Any member may request that his vote on
any issue be recorded as an abstention and may withdraw from consideration on any issue.
At the request of any member, the Chair shall calI for a recorded roIl call vote on any issue.
5. Conflict of Interest
No member of RC CLEAR shall introduce, speak on, or vote on any motion, resolution or
issue in which that member has a personal or pecuniary interest, direct or indirect.
Notwithstanding the foregoing, RC CLEAR by vote may permit or request any such member
to speak or testify on any such motion, resolution or issue.
6. Open Meetings
All meetings of RC CLEAR are open to the public, subject to the open meeting laws in the
Code of the State of Virginia for public bodies. RC CLEAR may recess for closed meetings,
citing the appropriate exemption under Virginia State Law.
Article XIV - Public Hearings
1. RC-CLEAR may, at its discretion, hold public hearings or informational hearings when it
determines that such hearings will be in the public interest. Notice of such hearings shall be
published or posted at least fourteen (14) days prior to the date of hearings. The matter
before RC-CLEAR shall be presented in summary form by a member of RC-CLEAR or by a
person designated by RC-CLEAR.
2. Testimony or other evidence shall not be presented under oath, A record shall be kept of
those persons testifying and/or presenting evidence at such hearings and, if appearing on
behalf of another person or entity, the name of such person or entity.
Article XV - Amendments to By-laws
These by-laws become effective immediately upon adoption by a two-thirds majority of the
members present at a meeting at which a quorum has been established. They may be amended at
any time by two-thirds majority of the Members present at a meeting at which a quorum has
been established, providing that all Members have been given at least seven (7) days written
notice of the proposed amendment(s). Any amendments to the by-laws must be approved by the
Roanoke County Board of Supervisors. All meetings prior to the adoption of these by-laws are
ratified,
ACTION NO.
ITEM NO.
E-d- (a-b)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
Requests to approve amendments to the Roanoke Valley
Resource Authority (RVRA) agreements:
(a) Resolution authorizing the Fifth Amendment to the Member
Use Agreement; and
(b) Resolution amending the Landfill, Rail & Transfer Station
Permit Conditions and Operation Policies by changing the
Host Community Improvement Fund
SLlBMITTED BY:
Anne Marie Green
Director of General Services
APPROVED BY:
John M. Chambliss, Jr.
County Administrator
/L
COUNTY ADMINISTRATOR'S COMMENTS:
the. CJ fhe~ fc.rf; "1 WIll C-.C'I'IJ ie.k- f~'J .I-;:~ ~~'p,,,<J t.h.-I by early .4I~u- .::_,.
f(e( P'17"11~* J 4;;/'~i-~r~1
SUMMARY OF INFORMATION:
Roanoke County, Roanoke City and the Town of Vinton are the three members of the
Roanoke Valley Resource Authority (RVRA). The Authority is governed by a member use
agreement, which is periodically amended to support changes in the use of RVRA's
facilities. In order to make changes in that agreement, all three governing bodies and the
Resource Authority Board must approve the amendments.
RVRA's operation of the landfill is governed by special use permit conditions and operating
policies approved by the Roanoke County Board of Supervisors prior to construction of the
facility. Changes to those permit conditions and operating poliCies must also be approved
by this Board.
1
The Resource Authority Board and staff have recently discussed two changes to the
Member Use Agreement, both of which will assist the Authority in its operations and also
help the member localities. Additionally, after conversations with residents of the
Bradshaw area, the Board is also interested in making a change to the permit conditions
and operating policies.
Member Use AQreement chanQes:
. The Resource Authority has been approached by the City of Salem concerning
emergency operations. Currently, neither the Authority or Salem has a contingency
plan for handling solid waste in the event of an emergency closing down the transfer
station, the landfills or the transportation system connecting the two. RVRA
operates the Tinker Creek Transfer Station in downtown Roanoke, the Smith Gap
landfill in Bradshaw, and uses Norfolk Southern railroad to transfer the waste
between the two. Salem operates its own transfer station, and uses trucks to
transport it to a private landfill in Amelia County. Currently, Salem is also accepting
Botetourt County's waste under a long term contract.
· There are many scenarios which could disrupt the flow of waste from either transfer
station to the landfills, and it would be mutually beneficial to have a policy in place
allowing either entity to use the other's facilities when an emergency exists.
Attached is the proposed Fifth Amendment to RVRA's Member Use Agreement
which spells out the conditions and requirements under which Salem would be
allowed to use the Tinker Creek Transfer Station. The two members of RVRA's
Board of Directors who live in the Bradshaw area are in agreement with the
proposed change.
. The City, County, Town and RVRA have been holding periodic household
hazardous waste collection days over the past several years at the Resource
Authority property. These events have been very popular, with over 300 vehicles
pre-registered to attend. Inevitably, as soon as one event is over, county staff
receives calls concerning disposal of hazardous waste, and citizens are
disappointed to learn that they must wait months until the next date.
. RVRA has located room on its site to construct a permanent household hazardous
waste collection facility, which will be open on a more regular basis for collection,
storage and off-site disposal of hazardous waste from residents of the three
communities. This is included in the attached proposed Fifth Amendment.
The City of Roanoke will consider these amendments at its March 2nd meeting, and
the Town of Vinton will do so at its March 3rd meeting. The Resource Authority Board will
be acting on it on February 25th and the City of Salem has indicated it will take action
shortly after that.
2
Permit Conditions and Operatinq Policies chanqes:
. A Host Community Improvement Fund was established in the original landfill
documents providing for donations from RVRA for public improvements to the Host
Community. The Host Community was defined as an area within 5,000 feet of the
landfill, including the rail corridor. Donations are $10,000 per year, with the
provision that the fund is never to exceed $150,000. Additional wording in the
document restricted the use of these monies to construction and maintenance of
public improvements to "Landfill Agency property", and further provided that the
improvements were to be approved by the Board of Supervisors and the Planning
Commission. A plan was to be developed by RVRA with help from the residents for
spending the funds.
. Almost eighteen years have passed since the original language was drafted, and no
funds have been expended for the Host Community under this provision. The
RVRA Board, after reviewing the language, agreed that it would be useful to the
community to utilize the funds for improvements in the area, but not necessarily on
RVRA property. It is anticipated that funding might be available for a small park or
other recreational facility, but that property away from the landfill site would be more
practical. The proposed language for this change is included in the attached
resolution.
FISCAL IMPACT:
There is no fiscal impact to the County.
STAFF RECOMMENDATION:
Staff recommends that the Board adopt the attached resolutions to accomplish these
changes:
1. Approve the Fifth Amendment to the Roanoke Valley Resource Authority Members
Use Agreement; and
2. Approve the change to the Roanoke Valley Resource Authority Landfill permit
conditions and operating policies.
These changes benefit the citizens of the Roanoke Valley, improve service to the
community and provides for health and safety during emergency situations.
3
E-2{u)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 24, 2009
RESOLUTION AUTHORIZING THE FIFTH AMENDMENT TO ROANOKE
VALLEY RESOURCE AUTHORITY MEMBERS USE AGREEMENT
WHEREAS, the parties hereto entered into the Roanoke Valley Resource
Authority Members Use Agreement dated October 23, 1991 (the "Members Use
Agreement"), as amended by First Amendment to Roanoke Valley Resource Authority
Members Use Agreement, dated as of June 1, 1992; Second Amendment to Roanoke
Valley Resource Authority Members Use Agreement, dated December 2, 1996; Third
Amendment to Roanoke Valley Resource Authority Members Use Agreement, dated
February 1, 1999; and Fourth Amendment to Roanoke Valley Resource Authority
Members Use Agreement, dated April 1, 2005; among the Authority, the County, the
City, and the Town under which the Authority agreed to acquire, construct and equip a
regional waste disposal system consisting of a landfill and transfer station and related
structures and equipment, and to provide financing therefor in order to dispose of all
nonhazardous solid waste delivered to the System by or on behalf of the County, the
City and the Town (collectively, the "Charter Members"); and,
WHEREAS, the parties desire to amend the Members Use Agreement
authorizing a Reciprocal Emergency Disposal Agreement with the City of Salem as well
as a Household Hazardous Waste Collection Facility at the RVRA Transfer Station.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. Approval of Amendment. The Board of Supervisors hereby approves the
Fifth Amendment in substantially the form attached to this Resolution as Exhibit A. The
County Administrator and such officers and agents as he may designate are authorized
and directed to execute and deliver the Fifth Amendment and the Clerk to the Board of
Supervisors is authorized to seal and attest the Fifth Amendment with such changes as
such officers deem appropriate to carry out the purposes expressed therein.
2. Effective Date. This Resolution shall take effect immediately.
2
Exhibit A
FIFTH AMENDMENT TO
ROANOKE VALLEY RESOURCE AUTHORITY
MEMBERS USE AGREEMENT
This Fifth Amendment to Roanoke Valley Resource Authority Members Use Agreement
(the "Fifth Amendment") is made as of ,2009, by and among the Roanoke
Valley Resource Authority, as successor to the Roanoke County Resource Authority (the
"Authority"), the County of Roanoke, Virginia, the City of Roanoke, Virginia, and the Town of
Vinton, Virginia, each of which are political subdivisions of the Commonwealth of Virginia.
RECITALS
WHEREAS, the parties hereto entered into the Roanoke Valley Resource Authority
Members Use Agreement dated October 23, 1991 (the "Members Use Agreement"), as amended
by First Amendment dated of June 1, 1992, Second Amendment dated December 2, 1996, Third
Amendment dated February 1, 1999, and Fourth Amendment dated April 1, 2005, among the
Authority, the County, the City, and the Town under which the Authority agreed to acquire,
construct and equip a regional waste disposal system consisting of a landfill and transfer station
and related structures and equipment, and to provide financing therefor in order to dispose of all
nonhazardous solid waste delivered to the System by or on behalf of the County, the City and the
Town (collectively, the "Charter Members");
WHEREAS, the parties desire to amend the Members Use Agreement to authorize and
permit in emergency situations and under certain terms and conditions: (i) the Authority and the
Charter Member Users to dispose of municipal solid waste originating from the City, County,
and Town at the City of Salem's waste disposal facility; and, (ii) the City of Salem to dispose of
municipal solid waste originating from the City of Salem or Botetourt County at Authority's
waste disposal Facility; and,
WHEREAS, the parties also desire to amend the Members Use Agreement to authorize a
separate household hazardous waste collection facility and operation at the Hollins Road
Transfer Station site for the on-going collection, storage, and off-site disposal of household
hazardous waste originating from the households of the citizens of the City, County, and Town,
and such other jurisdictions as shall become members of the Authority.
In consideration of the foregoing, the Authority and the Charter Members each agree as
follows:
page 1
Exhibit A
Article I
Amendments
1. Section 2.2. of ARTICLE II, TERM OF AGREEMENT, is amended to read as follows:
Section 2.2 Applicability: Amendments. The Authority and Users covenant and agree
that except as stated herein the terms, conditions, and requirements contained in this Agreement
shall apply equally to each Charter Member User and further covenant and agree that this
Agreement, the Articles of Incorporation, and Bylaws, shall not be amended or changed in any
way without the consent of Authority and the consent of the governing body of each Charter
Member User. The parties hereto further covenant and agree that, except in case of an
Uncontrollable Circumstance, the Authority shall engage in the collection and disposal of
garbage and refuse at and through the Facility or other transfer facilities owned and operated by
the Authority, and that the Authority shall be authorized to engage in or provide for commercial
and/or residential garbage and refuse collection activities or services.
Authority shall also be authorized to engage in recycling actIvItIes with regard to
Acceptable Waste for which the Authority has accepted title in accordance with Section 4.5 of
this Agreement, provided, however, that Authority shall not require any specific recycling
methodology, goals, limits or standards for a User without such User's consent and provided
further the Authority shall not in any manner subsidize any User's recycling program except for
incentive programs to encourage recycling that benefits all Users proportionately on the basis of
population.
2. Section 3.3. Use of Transfer Station and Landfill of ARTICLE III, FACILITY
CONSTRUCTION AND OPERATION, is amended to read as follows:
Section 3.3. Use of Transfer Station and Landfill. The Authority and the Users covenant
and agree that, except as provided in section 4.4.1 Emergency Temporary Use of Authority's
Facility by Salem, below, the Transfer Station provided for herein may only be utilized by
entities located within the Charter Member User jurisdictions only for the transfer of Acceptable
Waste originating within the County, City and Town. The Authority and Users further covenant
and agree that, except as provided in section 4.4.1 Emergency Temporary Use of Authority's
Facilities by Salem, below, the Transfer Station shall not be utilized by any other person or entity
without the express prior consent of Roanoke City Council.
Use and operation of the Landfill shall be subject to and in compliance with the terms and
conditions in the special use permit provided pursuant to Roanoke County Item 62789-10, and
Resolution 62789-12, each dated June 27, 1989. Use and operation of the Transfer Station shall
be subject to and in compliance with the terms and conditions in the Solid Waste Transfer
Facility Design Criteria, dated March 19, 1991, and the Solid Waste Transfer Facility Operating
page 2
Exhibit A
Criteria, dated May 21, 1991, as approved by the City Planning Commission on June 5, 1991.
Within 15 days of execution of this Agreement, City, acting through its City Council,
shall proceed with all City approvals necessary for selection of the Transfer Station site,
3. Section 4.1. Delivery and Acceptance of ARTICLE IV, OBLIGATIONS RELATING TO
DELIVERY AND ACCEPTANCE OF WASTE; OPERATING PROCEDURES, is amended to
read as follows:
Section 4,1 Deliverv and acceptance,
(a) Beginning on the Start-Up Date and continuing throughout the term of this
Agreement the Authority agrees to accept and dispose of Acceptable Waste delivered by
or on behalf of the Users in accordance with the terms of this Agreement for the useful
life of the Landfill, and agrees to do so at and through the Facility unless an
Uncontrollable Circumstance renders all or a portion of the Facility inoperable. In such
case the Authority may and is authorized to provide by separate agreement between the
Authority and the City of Salem for the emergency, temporary disposal of Acceptable
Waste originating in the City, County, and Town at the City of Salem's waste disposal
facilities. The Authority may also provide for disposal at an alternative site after
consulting with the Charter Members. The Authority further agrees to use its best efforts
to operate the Facility as economically as possible and to maintain a competitive Tipping
Fee structure to encourage use of the Facility by Private Haulers,
(b) Each User shall have the right to deliver, or cause to be delivered, to the Facility all
Acceptable Waste generated within its political jurisdiction. For as long as the Series
1992 Bonds are outstanding under the Indenture, except in the case of an Uncontrollable
Circumstance, each Charter Member User further agrees to deliver, or cause to be
delivered, to the Facility all Acceptable Waste, except Recycled Waste, which is
generated or collected by the Charter Member User, collected by a Designated Hauler, or
collected by any other waste hauler who collects Acceptable Waste on behalf of the
Charter Member User, and each Charter Member User agrees to do so to provide a
constant revenue stream to the Authority in recognition of the fact that Private Haulers
have no legal obligation to use the Facility.
4. Section 4.4. New Members of ARTICLE IV, OBLIGATIONS RELATING TO DELIVERY
AND ACCEPTANCE OF WASTE; OPERATING PROCEDURES, is amended to read as
follows:
Section 4.4. New Members. Because the Landfill is a scarce and valuable resource and
because all Users have a common interest in insuring that the Landfill is utilized only for the
proper disposal of Acceptable Waste and because Authority and Users desire to make the best
possible and most efficient use of the Landfill, Users and Authority covenant and agree as
follows:
page 3
Exhibit A
(1) No person or entity shall be permitted to utilize the Facility except pursuant to the
general terms and conditions of this Agreement;
(2) Except as provided in Section 4.4.1 Emergency Temporary Use of Authority's
Facilities by Salem, below, only Users and persons or entities located within User
jurisdictions shall be permitted to utilize the Facility only for the disposal of
Acceptable Waste originating within User jurisdictions;
(3) The total number of User jurisdictions, including the County, City, and Town,
shall at no time exceed eight.
(4) Except as provided in Section 7,5 of this Agreement, additional Users may join
the Authority by a simple majority vote of the Authority provided that the
following conditions have been met:
(a) The additional volume of Acceptable Waste that would be disposed of at the
Landfill as a result of such proposed new User's joining is not projected to cause
the total aggregate amount from all User jurisdictions to exceed the Maximum
Landfill Life; the proposed new User jurisdiction shall be responsible for all the
costs and expenses of such waste stream and Landfill life projections as
determined to be necessary by the Authority.
(b) The nature of the waste stream from the proposed new User must be
determined by an independent environmental expert at such proposed new User's
cost to consist of Acceptable Waste only; the proposed new User shall contract in
advance to be financially responsible for periodic, unannounced, inspections and
testing of its waste stream by independent environmental experts chosen by and
on terms and conditions established by Authority up to six times per Fiscal Year,
and to comply with such other requirements as Authority may impose to insure
that only Acceptable, non-Hazardous Waste is delivered to the Facility.
(c) The proposed new User shall make an initial capital contribution at least
proportional to the capital contribution made by the Charter Member Users.
(d) The proposed new User shall execute and deliver an agreement substantially
similar to this Agreement as required by the Authority,
5, ARTICLE IV, OBLIGATIONS RELATING TO DELIVERY AND ACCEPTANCE OF
WASTE; OPERATING PROCEDURES, is amended by the addition of a new subsection 4.4.1,
Emergency Temporary Use of Facility by Salem to read as follows:
page 4
Exhibit A
Section 4.4.1 Emergency Temporary Use of Authority's Facilities by Salem. The Authority
hereby allows for the emergency, temporary use of the Transfer Station by the City of Salem for
the disposal at the Landfill of only Acceptable Waste which originates within the City of Salem
and Botetourt County, subject to and upon the following terms and conditions:
(1) Authority and the City of Salem shall enter into an appropriate reciprocal
agreement in form approved by the Authority for temporary emergency
use of each other's waste disposal facilities. Prior to any delivery of waste
by the City of Salem at the Authority's Transfer Station, the City of Salem
shall provide advance written notice to the Authority's Chief Executive
Officer of (i) the nature of the emergency; (ii) the estimated duration of
the emergency use; and, (iii) the estimated daily amount of municipal solid
waste requested to be delivered for disposal.
(2) Such use shall be subject to prior written approval of the Authority's Chief
Executive Officer and the City of Salem's compliance with all Applicable
Laws, rules, regulations, and procedures, including, without limitation, the
Authority's Operating Rules, regulations and procedures.
(3) The fees and charges applicable to such use shall be as established by the
Authority from time to time.
(4) Under no circumstances shall the Authority accept or be deemed to have
accepted for disposal or title to any Hazardous Waste or Unacceptable
Waste.
(5) Salem shall be responsible for and shall pay any and all claims, suits,
damages, fines, penalties, loss, or liability, including any required cleanup
or remediation, for damage to property, death or personal injury of any
kind resulting from or arising out of: (i) the operation or presence on
Authority premises by the City of Salem, its employees, agents, and
contractors; (ii) the delivery to the Authority's Facilities or handling of
Hazardous Waste or Unacceptable Waste; or, (iii) any violation of any
law, rule, regulation, or procedure.
6. ARTICLE IV, OBLIGATIONS RELATING TO DELIVERY AND ACCEPTANCE OF
WASTE; OPERATING PROCEDURES, is amended by the addition of a new Section 4,7,
Household Hazardous Waste Collection Facility to read as follows:
Section 4.7. Household Hazardous Waste Collection Facility,
Notwithstanding any other provision of this Agreement, the Authority shall be authorized to
operate a household hazardous waste collection facility and operation at the Hollins Road
Transfer Station site for the on-going collection, storage, and off-site disposal of household
page 5
hazardous waste originating from the households of the citizens of the City, County, and Town,
and such other jurisdictions as shall become members of the Authority. Such household
hazardous waste facility and all related activities, including, without limitation, the collection,
storage, and transportation and off-site disposal of household hazardous waste, shall be in
compliance with all applicable local, state and federal rules, laws, and regulations and shall be
accounted for separately from the System
Article II
Miscellaneous
1. Counterparts. This Fifth Amendment may be executed in any number of counterparts, each of
which, when so executed and delivered, will be an original, and the counterparts taken together
will constitute one and the same instnunent.
2. Amendments. This Fifth Amendment may be amended only in accordance with the provisions
of the Members Use Agreement.
3, Effectiveness of Members Use Agreement, Except as expressly amended in this Fifth
Amendment, all terms and provisions of the Members Use Agreement, as amended, shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Fifth Amendment to be executed
as of the date above written.
Roanoke Valley Resource Authority
Attest:
By:
Anne Marie Green, Chair
By:
Title:
Date:
County of Roanoke, Virginia
Attest:
By:
County Administrator
page 6
By:
Title:
Attest:
By:
Title:
Attest:
By:
Title:
By:
Title:
Date:
page 7
Date:
City of Roanoke, Virginia
By:
Darlene Burcham, City Manager
Date:
Town of Vinton, Virginia
t--~(b)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 24,2009
RESOLUTION AMENDING THE LANDFILL, RAIL & TRANSFER
STATION PERMIT CONDITIONS AND OPERATING POLICIES FOR
THE ROANOKE VALLEY RESOURCE AUTHORITY BY CHANGING
THE HOST COMMUNITY IMPROVEMENT FUND
WHEREAS, the Board of Supervisors of Roanoke County adopted landfill permit
conditions and operating policies on June 27, 1989, for the Smith Gap Solid Waste
Disposal Facility; and
WHEREAS, the operating policies provided for the creation of a host community
improvement fund; and
WHEREAS, this policy limits the use of this fund to improvements to the landfill
agency property; and
WHEREAS, this amendment would allow the Roanoke Valley Resource Authority
and the County greater flexibility with respect to the use of this fund by authorizing
improvements on any public property within the host community and available for public
use.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Operating Policies for the Host Community Improvement Fund for
the Roanoke Valley Resource Authority is hereby amended as follows:
1
Existing Policy
Host Community Improvement Fund
A Host Community Improvement Fund will be established through the donations from
the Landfill Agency for the purpose of public improvements for the Host Community.
The Host Community is defined as the area within 5,000 feet of the landfill along with
the rail corridor. Donations will be made annually in amounts of $10,000; however, the
fund shall never exceed $150,000. The fund shall be utilized for the construction and
maintenance of public improvements to Landfill Agency property approved by the Board
of Supervisors and the Planning Commission. A Public Improvement Plan shall be
developed by Landfill Agency with assistance from the residents of the Host Community
for the expenditure of the fund.
Amended Policy
Host Community Improvement Fund
A Host Community Improvement Fund ("Fund") will be established through the
donations from the Landfill Agency for the purpose of public improvements for the Host
Community. The Host Community is defined as the area within 5,000 feet of the landfill
property along with the rail corridor. Donations will be made annually in amounts of
$10,000; however, the Fund shall never exceed $150,000. The Fund shall be utilized
for capital improvements having an estimated useful life of at least ten (10) years that
will benefit the Host Community. The capital improvements must be located on public
property within the Host Community and must be made available for public use. The
Bradshaw Citizens Association, made up of citizens from within the Host Community,
may develop a Public Improvement Plan ("Plan"), with assistance provided, as needed
2
and available, by staff of the Landfill Agency, for the express purpose of utilizing the
Fund. Prior to implementing the Plan and the Landfill Agency expending any or all of
the Fund, the Plan must be approved and authorized, in order, by: The Landfill Agency;
the Planning Commission; and the Board of Supervisors.
2. That this policy amendment shall take effect immediately upon adoption.
3
ACTION NO.
ITEM NO, E- '3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
Request for authorization to execute a Modification Agreement
between the County of Roanoke, the Roanoke County
Economic Development Authority and Integrity Windows.
SUBMITTED BY:
Jill Loope
Assistant Director of Economic Development
APPROVED BY:
John M. Chambliss, Jr.
County Administrator . ~
COUNTY ADMINISTRATOR'S COMMENTS:
:./ I ,1. .-V (?~~.c~"""".'''''Y..
-;7, is C he'cnJf!'.' i..J t-i",. re.,) '( /I '7 /.,,;. {:u....~/7 'T~~r"7 ;-" 7,?'e
I.e.r: ';>""I/hen./ 4.:?pr"'L.""~ I
SUMMARY OF INFORMATION:
Roanoke County entered into a Performance Agreement with Integrity Windows on May
23, 2003 which provided for an economic development grant and certain other
considerations to the Company based upon measurable performance goals. The
proposed development was to be implemented in two phases; Phase I included the
construction of a 200,000 sq. ft. manufacturing facility with a minimum investment of $15
million in improvements, machinery and equipment, and the employment of at least 150
people. Phase II included a 190,000 sq. ft. facility expansion, resulting in a minimum
investment of $17 million in building improvements and equipment, and a total of 252 jobs
by May of 2008 and 350 employees by May of 2009.
To date, Integrity has met their employment and investment projections for Phase I at their
facility located in the Valley Gateway Business Center. They have also met their
investment projections for Phase II, but have not met their minimum employment
obligations for the second phase of the project. Current employment at the facility is
approximately 190 full time employees, however due to a downturn in the residential
construction market they will not be able to meet the employment obligations for Phase II
as originally projected, Therefore, in consideration of national economic conditions beyond
their control, the company is requesting a reduction in the penalty for job creation from
$1,000 to $500 for each full time position below the goal. Staff has consulted with
Roanoke County Economic Development Authority and they are in agreement with this
request.
FISCAL IMPACT:
The remaining annual grants due to Integrity will be adjusted by the $500 per job penalty
outlined in the Modification Agreement.
STAFF RECOMMENDATION:
Staff recommends authorizing the County Administrator to execute the Modification
Agreement between the County of Roanoke, the Roanoke County Economic Development
Authority and Integrity Windows.
2
Modification Agreement
THIS MODIFICATION AGREEMENT made as of this day of
, 2009, by and between the BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia,
(hereinafter "the County"), the ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE
COUNTY, VIRGINIA (hereinafter referred to as "the Authority"); and INTEGRITY WINDOWS,
INC., a Minnesota corporation, (hereinafter "the Company").
WITNESSETH
WHEREAS, the County, the Authority and the Company (collectively, "the parties") entered
into an Amended and Restated Performance Agreement ("Performance Agreement") on May 23,2003,
which provided for an economic development grant and certain other incentives to the Company based
upon the achievement of measurable performance goals; and
WHEREAS, the Company has installed the Phase 1 and Phase 2 improvements and has installed
the new equipment as promised in the Performance Agreement of the parties; and
WHEREAS, the Company has significantly exceeded its investment commitments in excess of
$32 million in buildings and equipment; and
WHEREAS, the County and the Authority desire to promote and encourage the economic
development and vitality of Roanoke County and the Roanoke Valley through the recruitment of new
business for the citizens of the Roanoke Valley, in order to provide for increased employment and
corporate investment in Roanoke County; and
WHEREAS, this increased employment and investment constitutes a valid public purpose for
the expenditure of public funds; and
1
WHEREAS, due to the depressed economic conditions in the national housing market the
Company desires to modifY the Performance Agreement by reducing the penalty for its failure to
achieve the full-time employment goals in said agreement.
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained
herein, the parties agree to the following amendment:
1. Amendments to the Performance A2:reement.
Paragraph 3.D. is amended to reduce the amount of the economic development incentive grant
for the failure to achieve the various full-time employment goals from $1,000 for each full-time
employee below said goals to $500 for each full-time employee below said goals.
The Performance Agreement provides that the Company create 252 full-time employees by May
of 2008, Under the terms of the Performance Agreement, if the Company fails to achieve this goal then
the economic development incentive grant shall be reduced by $1,000 for each full-time employee
below that goal. This Modification Agreement amendment changes that economic development
incentive grant reduction from $1,000 for each full-time employee to $500 for each full-time employee
below this goal.
The Performance Agreement also provides that the Company create 315 full-time employees by
May 2009. Under the terms of the Performance Agreement, if the Company fails to achieve this goal
then the economic development incentive grant shall be reduced by $1,000 for each full-time employee
below that goal. This Modification Agreement amendment changes the economic development
incentive grant reduction from $1,000 for each full-time employee to $500 for each full-time employee
below this goal.
2. All other provisions of the Performance Agreement shall be in full force and effect.
2
3. This Agreement shall be governed by and all disputes related hereto shall be determined
in accordance with the laws of the Commonwealth of Virginia.
4. This Agreement and any reimbursement of costs and improvements from public
funds is subject to future appropriations by the Board of Supervisors to the Authority,
IN WITNESS WHEREOF, the undersigned have executed this Agreement the day and year first
above written.
BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
By
John M. Chambliss, Jr.
County Administrator
Seen:
County Attorney
STATE OF VIRGINIA
COUNTY OF ROANOKE, to-wit:
The foregoing instrument was acknowledged before me this _ day
of ,2009, by John M, Chambliss, Jr., on behalf of the Board of Supervisors for Roanoke
County, Virginia,
Notary Public
My Commission expires: / /
3
ECONOMIC DEVELOPMENT AUTHORITY
OF ROANOKE COUNTY
By
Billy H. Branch, Chairman
STATE OF VIRGINIA
COUNTY OF ROANOKE, to-wit:
The foregoing instrument was acknowledged before me this _ day of
, 2009, by , Chairman of the Economic Development
Authority of Roanoke County, Virginia.
Notary Public
My Commission expires: ~~_
INTEGRITY WINDOWS, INC.
By
Its:
STATE OF
CITY/COUNTY OF
, to-wit:
The foregoing instrument was acknowledged before me this _ day of
, 2009, by , as of
Integrity Windows, Inc..
Notary Public
My Commission expires: ~ ~_
4
ACTION NO.
ITEM NO.
G -\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
First Reading of an ordinance amending and reenacting
Sections of Article II, County Vehicle License, of Chapter 12,
Motor Vehicle And Traffic, of the Roanoke County Code to
delete provisions for vehicle decals and to enact a vehicle
license fee as permitted by State law
SUBMITTED BY:
F. Kevin Hutchins
Treasurer
APPROVED BY:
John M. Chambliss, Jr. /~
County Administrator 1"
COUNTY ADMINISTRATOR'S COMMEN~S: ,.' . ~,_ o",;/f",C_h~ e__
f(eiC',;n;~t?"./ 4;7;J,.~vzJ ufl'~c .f,rJr re...~CJ ~ f; ~ .F
-L I 1 '?J r 'j ;:. t. .,nJ &'
'11lt'. ,5;1Je1;..,IJ ne.!f1 h re.>c/vc:. S<'Ym t', ""-,-/1, .,.,t!. c.:> h1~ ,L4:'" .,/ I " I _
. f1. # Uj'-~ 1/1 de<-.. /
SUMMARY OF INFORMATION: "U' .'i 7:J' 6;J~ / . 7.:>.n<!- .
In 2008 Roanoke County initiated a significant move in eliminating the historically
controversial Vehicle Decal collection tool and initiating a Vehicle License Fee (VLF)
structure. The change came at an opportune moment in time given the Hp 3000
conversion project as well as the amended underlying State Code of Virginia 46.2-752
which authorizes such a change.
The transfer has been smooth and the original negative fiscal impact of $30,000 - $50,000
has not been realized. The Hp conversion has been slow but we have now arrived at the
final deployment date. With this upon us, we are now requesting some final changes to the
ordinance in order to firm up definitions and consistency in its practical application.
The changes will lower the VLF cost to the owners of farm use vehicles, small trailers, and
National Guard members to a pricing model similar to the one utilized in previous years
with decals. Given the annual growth in DecalNLF revenue in combination with the
negative impact, revenue should remain flat for the current year.
1
FISCAL IMPACT:
This change will create a negative impact of $23,000.
STAFF RECOMMENDATION:
The Treasurer's Office and staff recommends Board approval of the first reading with the
second reading and public hearing to occur on March 10, 2009.
2
,'. \
J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 24, 2009
ORDINANCE AMENDING AND REENACTING SECTIONS OF ARTICLE
II, COUNTY VEHICLE LICENSE, OF CHAPTER 12, MOTOR VEHICLE
AND TRAFFIC, OF THE ROANOKE COUNTY CODE TO DELETE
PROVISIONS FOR VEHICLE DECALS AND TO ENACT A VEHICLE
LICENSE FEE AS PERMITTED BY STATE LAW
WHEREAS, Section 46.2-752 authorizes counties, as well as cities and towns, to
charge a license fee on motor vehicles, trailers and semi-trailers having a situs within
the jurisdiction which is in addition to any personal property tax on such vehicles or
trailers; and
WHEREAS, this Virginia Code section further authorizes a county to provide by
ordinance that it shall be unlawful for any owner or operator of a motor vehicle, trailer or
semi-trailer to fail to obtain the license represented by such license fee; and
WHEREAS, this Virginia Code section further provides that a county, city or town
may dispense with the requirement that a decal or other tangible evidence of a local
license tax be displayed upon any licensed vehicle; and
WHEREAS, the Treasurer of Roanoke County has requested the elimination of
the county's vehicle decals to reduce the inconvenience to county citizens, to reduce
costs of obtaining and processing decals and without a negative impact upon the
collection of such license fees; and
WHEREAS, adoption of amendments to the existing Roanoke County Code
provisions concerning motor vehicles are necessary at this time to permit effective
implementation of this license fee ordinance beginning with the tax year 2009; and
WHEREAS, the first reading for this ordinance was held on February 24, 2009;
and the second reading and public hearing was held on March 10, 2009.
1
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That Sec. 12-27. License year.; Sec. 12-28. Levy and amount of fee;
special provisions for antique vehicles; exceptions., See 12-29. Application
for license and payment of tax., Sec. 12-30. Authority of Treasurer and
Commissioner of the Revenue, Correction of or relief from License fee, of
Article II, COUNTY VEHICLE LICENSE, of Chapter 12, MOTOR
VEHICLES AND TRAFFIC of the Roanoke County Code, be amended
and reenacted as follows:
Sec. 12-27. License year.
The license year under this article shall commence on January JHoo 1 and expire on
December May- 310f each year and each license issued upon the payment of the
license fee ~ prescribed by this article shall expire at the end of the license year in
which such license is issued.
(Code 1971, SS 10-42,10-43; Ord. No. 2735, S 1,12-9-80)
Sec. 12-28. Levy and amount of fee ~; special provisions for antique vehicles;
exceptions.
(a) There is hereby levied an annual license fee ~ on every motor vehicle,
trailer and semitrailer required to be licensed under this article. The annual license fee
imposed by this section shall be in addition to any other county license tax or
fees, including personal property tax. Tho 3mount of such t3x sh311 bo 3S sot forth in
tho follmving subsoctionc of thi~ coction.
(b) On every motor vehicle, trailer and semitrailer not taxed under other
subsections of this section, there shall be a fee ~ of twenty dollars ($20.00) per
annum, except that the fee ~ on motorcycles shall be fifteen dollars ($15.00) per
annum, the fee on vehicles with a gross weight in pounds of four thousand and
one (4,001), or more, shall be twenty-five dollars ($25.00).
The annual license fee for a trailer or semi-trailer not designed and used for the
transportation of passengers with a gross vehicle weight in pounds of 1,500 or
less shall not exceed eight dollars ($8.00); for such trailers or semi-trailers with a
gross vehicle weight in pounds of 1,501 to 4,000 pounds shall not exceed
eighteen dollars and fifty cents ($18.50) and for such trailers of semi-trailers with
a gross vehicle weight in pounds of 4,001 shall not exceed twenty dollars
($20.00).
The annual license fee for a motor vehicle which is registered for farm use with
the Division of Motor Vehicles pursuant to ~ 46.2-698 of the Code of Virginia shall
not exceed fifteen dollars ($ 15.00).
2
(c) On 03ch truck or tr3ilor thoro sh311 bo 3 tax per 3nnum 3ccording to tho
follo'Ning schodulo:
Gross Vohiclo +FHek Tr3ilor
\ ^J. . .~ ;~ D~ ,~rl~
1,500 or loss $20.00 $ 6.50
1,501 to 1,000 20.00 15.00
1,001 to 6,500 25.00 20.00
6,501 to 10,000 30.00 20.00
10,001 to 20,000 10.00 20.00
20,001 to 30,000 60.00 20.00
30,001 to 10,000 70.00 20.00
10,000 3nd over 80.00 20.00
The fee ~ for a trailer designed exclusively to transport boats shall not exceed six
dollars and fifty cents ($6.50).
(c) ~ The owner of an "antique motor vehicle," as defined and licensed in title
46.2 of the Code of Virginia, may be recognized socuro 3 IOC31 liconso or doc31 3t no
ch3rgo upon filing an application for same with the Treasurer and payment of a five
dollar ($5.00) fee and the payment of the appropriate personal property taxes. This
application shall remain valid so long as the vehicle is titled to the applicant.
(d) te1 Any member of the Virginia National Guard shall be entitled to be
licensed for any motor vehicle bearing special license plates issued under the
provisions of 9 46.2-744 of the Code of Virginia 3 IOC31 license or doc31 upon the
payment of a an annual license fee in the amount of one-half ( 1/2) of the license fee
~ prescribed in this section.
(e) The following owners of motor vehicles are hereby exempt from the annual
license fee ~: An honorably-discharged prisoner of war, any person awarded the
Medal of Honor, and any disabled veteran.
These exemptions shall be limited to anyone passenger vehicle, pickup or panel
truck owned by an eligible person. The Commissioner of the Revenue shall determine
eligibility based upon the criteria utilized by the commissioner of the department of
motor vehicles of the Commonwealth of Virginia for the issuance of special license
plates. The Treasurer is hereby authorized to recognize issue 3 IOC31 liconse or doc31
te owners eligible under this subsection.
(Code 1971, 9 10-41; Ord. No. 1929, 12-13-78; Ord. No. 83-99, 9 1,6-14-83; Ord. No.
84-195,11-13-84; Ord. No. 6987-5,91,6-9-87)
Cross References: Taxation generally, Ch. 21.
3
Sec. 12-29. Application for license and payment of fee ~.
Application for a license required by this article shall be made at the office of the
Commissioner of the Revenue on forms supplied by the Treasurer or Commissioner of
the Revenue. At the time of such application, the license fee ~ prescribed by this
article shall be paid. A license fee of one dollar ($ 1.00) shall be paid for a license
for a vehicle which replaces a vehicle currently licensed in Roanoke County
which has been sold or disposed of not more than v:ithin sixty (60) days prior to
the application for such new license upon the presentation of adequate written
proof of sale or disposal of the currently licensed vehicle.
(Code 1971, S 10-45)
Sec. 12-30. Authority of Treasurer and Commissioner of the Revenue; Correction
of or relief from license fee.
The Treasurer and Commissioner of the Revenue, respectively, shall have
the authority to correct erroneous billings or assessments of vehicles for a
license fee in any tax year upon submission of proper documentation as to such
vehicles use, weight or other appropriate classification.
2. That this ordinance shall be effective on and after January 1, 2009.
4
ACTION NO.
ITEM NO.
i, I
;1' -
! I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
Second reading of an ordinance authorizing conveyance of an
easement to Appalachian Power Company for electric service
across property owned by the Board of Supervisors at the
Roanoke County Fleet Services Building
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
Ie ( V/n men ,j 4(j11l1""'<~/-
/..L
SUMMARY OF INFORMATION:
This is the second reading of an ordinance that dedicates an easement through the Fleet
Services Building property in order for Appalachian Power Company to provide the
electrical service required for the new facility on Hollins Road. The first reading was held
on February 10, 2009.
Attached for your review is an agreement between the Board of Supervisors and
Appalachian Power Company, and a map showing the location of this easement on the
Fleet Service Center property.
Map No.
3780-206-C3
W. O. No. W001884801
Prop No.
Job No.
09-100008
THIS AGREEMENT, made this 29th day of January
,2009, by and between
the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, herein called "Grantors,"
and APPALACHIAN POWER COMPANY, a Virginia corporation, herein called "Appalachian."
WITNESSETH:
THA T for and in consideration of the sum of ONE DOLLAR ($1.00), cash in hand
paid to Grantors by Appalachian, the receipt whereof is hereby acknowledged, Grantors hereby grant
and convey to Appalachian, its successors and assigns, a " non-exclusive " right of way and easement
with the right, privilege and authority to Appalachian, its successors and assigns to construct, erect,
install, operate, maintain, renew and remove a line or lines, for the purpose of transmitting electric
power underground, including electric service lines and extensions therefrom, in, on, along, over,
through, across and under the lands of the Grantors identified as Tax Parcel 039.05-02-04.00-0000,
situated in The Hollins District, County of Roanoke.
Being a right of way and easement to provide electrical service to Roanoke
County Fleet Services Center at 5235 Hollins Road. Said right of way and
easement depicted as a Proposed Underground Electric Line on Appalachian
Power Company drawing No. V-1987, dated 1/28/09, entitled, "Proposed
Right of Way on the Property of Roanoke County Board of Supervisors Fleet
Services Building" attached hereto and made a part hereof.
TOGETHER with the right to Appalachian, its successors and assigns, to construct,
erect, install, place, operate, maintain, inspect, repair, renew, add to the number of, and relocate at will,
underground conduits, ducts, vaults, cables, wires, transformers, pedestals, risers, pads, fixtures
THIS INSTRUMENT PREPARED BY AND UPON RECORDATION RETIJRN TO
APPALACHIAN POWER COMPANY, PO. BOX 2021, ROANOKE VIRGINIA 24022-2121
and appurtenances (hereinafter called "Appalachian Facilities"), in, on, along, through, across and
under the above referred to premises; the right to cut, trim and/or otherwise control any trees
overhanging branches, shrubs, roots, brush, undergrowth, or other obstructions which may interfere
with or endanger the safety or use of, Appalachian's Facilities; the right to disturb the surface of said
premises and to excavate thereon; and the right of ingress and egress to and over said above referred to
premises, for the purposes of exercising and enjoying the rights herein granted, and for doing anything
necessary or useful or convenient in connection therewith; also the privilege of removing at any time
any or all of said improvements erected or installed in, on, along, through, or across and under the
above referred to premises as may be required by Appalachian for the full enjoyment or relinquishment
of the rights herein granted.
Appalachian agrees to restore and repair any damage to Grantor's property that may
be caused by the construction, operation, or maintenance of said easement. The Grantor agrees that
Appalachian will not be expected to restore the property to the identical original condition, but rather
as near thereto as is practicable, and that the Grantor will cooperate with Appalachian in effectuating
such restoration.
APPALACHIAN will indemnify and save the Grantor harmless against any and all
loss or damage, accidents, or injuries, to persons or property, whether of the Grantor or of any other
persons or corporations arising in the manner from the negligence of Appalachian in the construction,
operation, or maintenance, or failure to properly construct, operate, or maintain its facilities installed
upon the right of way granted by this agreement.
John M. Chambliss, County Administrator of Roanoke County, Virginia joins in the
execution of this instrument to signify the conveyance by the Board of Supervisors of Roanoke
County, Virginia, of the real estate conveyed herein pursuant to Ordinance No.
adopted by the said Board of Supervisors on the
day of
,2009.
2
TO HAVE AND TO HOLD the same unto Appalachian Power Company, its
successors and assigns.
It is agreed that this foregoing is the entire contract between the parties hereto, and
that this written agreement is complete in all its terms and provisions.
NOTICE TO LANDOWNER: You are conveying rights to a public service
corporation. A public service corporation may have the right to obtain some or all of these rights
through exercise of eminent domain. To the extent that any of the rights being conveyed are not
subject to eminent domain, you have the right to choose not to convey those rights and you could not
be compelled to do so. You have the right to negotiate compensation for any rights that you are
voluntarily conveying.
WITNESS the following signatures and seals.
BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA
By:
John M. Chambliss
County Administrator of Roanoke
County, Virginia
STATE OF VIRGINIA
)
)
)
TO-WIT:
COUNTY OF ROANOKE
The foregoing instrument was acknowledged before me this _ day of
2009, by John M. Chambliss, County Administrator of Roanoke County, Virginia.
NOT AR Y PUBLIC
My Commission Expires:
3
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, FEBRUARY 24,2009
ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO
APPALACHIAN POWER COMPANY FOR ELECTRIC SERVICE ACROSS
PROPERTY OWNED BY THE BOARD OF SUPERVISORS AT THE
ROANOKE COUNTY FLEET SERVICES BUILDING
WHEREAS, Roanoke County is in the process of constructing a Fleet Services
Building located on Hollins Road; and
WHEREAS, Appalachian Power Company (APCO) requires a right-of-way and
easement for underground transmission lines on the County's property to provide electric
service to the site as shown on the plat entitled "Proposed Right-of-Way on the Property of
the Roanoke County Board of Supervisors Fleet Services Building" dated January 28,
2009; and
WHEREAS, the proposed right-of-way will serve the interests of the public and is
necessary for the public health, safety, and welfare of the citizens of Roanoke County.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on February 10, 2009, and a second reading was
held on February 24, 2009.
1
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interests in real estate to be conveyed are hereby declared to be surplus, and
are hereby made available for other public uses by conveyance to APCO for the provision
of electrical service in connection with Roanoke County's Fleet Services Building.
3. That donation to APCO of an easement and right-of-way for underground
transmission lines and related improvements, within the easement area designated on the
above-mentioned map, on the County's property (Tax Map No. 39.05-2-4) to provide
electric service to the Fleet Services Building is hereby authorized and approved.
4. That the County Administrator, or any assistant county administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
2
ACTION NO.
ITEM NO.
'I 1-2-.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
Appointments to Committees, Commissions, and Boards
SUBMITTED BY:
Brenda J. Holton, CMC
Deputy Clerk to the Board
John M. Chambliss, Jr. 4~
County Administrator ~ '
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. League of Older Americans - Advisory Council
The one-year term of Beverly Eyerly will expire on March 31,2009.
2. Library Board (appointed by district)
Lisa Boggess, Vinton Magisterial District, is no longer a County resident. Her four-year
term expired on December 31,2008.
Herman Lowe, Catawba Magisterial District, resigned effective January 5,2009. His
four-year term will expire on December 31, 2011.
:)\ - 5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 24, 2009
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM J- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for February 24,
2008 designated as Item J - Consent Agenda be, and hereby is, approved arid concurred
in as to each item separately set forth in said section designated Items 1 through 5
inclusive, as follows:
1. Approval of minutes - December 2, 2008
2. Acceptance of Fence Post Circle and a portion of Cortland Road into the Virginia
Department of Transportation Secondary System, Hollins Magisterial District
3. Acceptance of Wisteria Place Court, Morning Glory Drive, and a portion of
Crumpacker Drive and the remaining portion of Apple Harvest Drive into the
Virginia Department of Transportation Secondary System, Hollins Magisterial
District
4. Confirmation of committee appointments to the Roanoke County Community
Leaders Environmental Action Roundtable (RC-CLEAR) for the ICLEI Program
5. Request from the Fire and Rescue Department to accept and appropriate grant
funds in the amount of $55,535 from the Virginia Department of Health for an
ambulance
That the Clerk to the Board is hereby authorized and directed where required by law
to set forth upon any of said items the separate vote tabulation for any such item pursuant
to this resolution.
ACTION NO.
ITEM NO.
~-2
J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
Acceptance of Fence Post Circle and a portion of Cortland
Road into the Virginia Department of Transportation
Secondary System, Hollins Magisterial District
SUBMITTED BY:
Arnold Covey
Director, Community Development
APPROVED BY:
John M. Chambliss, Jr. gt-L
County Administrato r:7
COUNTY ADMINISTRATOR'S COMMENTS:
If e c.-e>m m t:<n "'/ 4tf7r<<-J~'-<~'1
SUMMARY OF INFORMATION:
F & W Community Development Corporation, the developer of The Orchards, Section 3,
"Cortland Meadows," located in the Hollins Magisterial District, requests that the Board of
Supervisors approve a resolution to the Virginia Department of Transportation requesting
the acceptance of the following roads into the State Secondary System:
(1) 0.06 mile of Fence Post Circle from the intersection of Cortland Road to its cul-de-
sac,
(2) 0.08 mile of Cortland Road from the existing Cortland Road (VA Sec Rte # 1003) to
the intersection with Fence Post Circle; and
(3) 0.02 mile extension of Cortland Road from the intersection of Fence Post Circle to its
end.
The staff has inspected these roads along with representatives of the Virginia Department
of Transportation and finds that the roads are acceptable.
FISCAL IMPACT:
No County funding is required.
1
STAFF RECOMMENDATION:
The staff recommends that the Board approve a resolution to VDOT requesting the
acceptance of Fence Post Circle and a portion of Cortland Road into the Secondary Road
System.
2
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON
THE 24TH DAY OF FEBRUARY 2009 ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF FENCE POST CIRCLE
AND A PORTION OF CORTLAND ROAD, HOLLINS MAGISTERIAL
DISTRICT, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the streets described on the attached VDOT Form AM-4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999 for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM-4.3 to the secondary system of state highways, pursuant to ~33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the Residency Administrator for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by:
Yeas:
Nays:
A Copy Teste:
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
pc: Arnold Covey, Director, Department of Community Development
Virginia Department of Transportation
File
In the County of Roanoke
By resolution of the governing body adopted February 24,2009
Thefollowing VDOT FormAM-4.3 is hereby attached and incorporated as part of the governing body's
resolution for changes in the secondary system of state highways.
A Copy Testee Signed (County Official):
Report of Changes in the Secondary System of State Highways
Project/Subdivision Cortland Meadows Section 3
Tvpe Chanl!e to the Secondary System' of State Hiehwavs: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or
provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and
drainage, as required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuantto Code of Virginia Statute: ~33.1-229
Street Name and/or Route Number
~ Fence Post Circle, State Route Number 1418
Old Route Number: 0
From: Rt 1003 Corland Road
To: End Fence Post Circle, a distance of: 0.06 miles.
Right of Way width (feet) = 40 feet
.. Cortland Road, State Route Number 1003
Old Route Number: 0
· From: Existing End Route 1003
To: New Rt 1418, a distance of: 0.08 miles.
Right of Way width (feet) = 44 feet
~ Cortland Road, State Route Number 1003
Old Route Number: 0
From: NewRt 1418
To: New end Rt 1003, a distance of: 0.02 miles.
Right of Way width (feet) = 44 feet
VOOT Form AM-4.3 ( 4/2012007), Asset Management DivisIon
Page 1 oft
_ v;ICINITY.MAP
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NORTH
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The Orchards, Section 2
"Cortland Meadows"
( ___.__.n._'."'._.'
. PROPOSED ADDITION SHOw,N ~?~ ~
". .'
DESCRIPTION
Cortland Road - from existing Cortland Road
(VA See Rte # 1003) to the Intersection with
Fence Post Circle.
Fence ~ost Circle - from the intersection with Cortland Road
to its cu l-de-sac.
Cortland Road - from the intersection of Fence Post Circle
ti its end.
I ",
LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES
Miles Feet' Feet Houses
0.08 44 36 4
0.06 40 28 8
0.02 44 36 1
,--7".-'-,-
,. . ,
,. - '
.r ROANOKE COUNTY
DEPARTMENT OF
COMM-yNITY DEVELOPMENT
,\..
"
The Orchards, Section 3
"Cortland Meadows"
Acceptance ofFence Post Circle and a portion
of Cortland Road into the Virginia Department
of Tr.ansportation Secondary System.
"J'
ACTION NO.
ITEM NO.
33
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
Acceptance of Wisteria Place Court, Morning Glory Drive, and
a portion of Crumpacker Drive and the remaining portion of
Apple Harvest Drive into the Virginia Department of
Transportation Secondary System, Hollins Magisterial District
SUBMITTED BY:
Arnold Covey
Director, Community Development
APPROVED BY:
John M. Chambliss, Jr. aL-
County Administrator t7.
COUNTY ADMINISTRATOR'S COMMENTS:
l<ecol11 m C?I'/ ~l'r&I'/(,:"..J
SUMMARY OF INFORMATION:
F & W Community Development Corporation, the developer of Wisteria Place at the
Orchards, Section 11, located in the Hollins Magisterial District, requests that the Board of
Supervisors approve a resolution to the Virginia Department of Transportation requesting
the acceptance of the following roads into the State Secondary System:
(1) 0.05 mile of Apple Harvest Drive from the existing Apple Harvest Drive (VA Sec Rte #
1271) to the intersection with Crumpacker Drive;
(2) 0.01 mile of Crumpacker Drive from Crumpacker Drive to the intersection with Apple
Harvest Drive;
(3) 0.11 mile of Crumpacker Drive from the intersection with Apple Harvest Drive to the
intersection with Morning Glory Drive;
(4) 0.01 mile of Crumpacker Drive from the intersection of Morning Glory Drive to its end;
(5) 0.06 mile of Morning Glory Drive from intersection with Crumpacker Drive to the
intersection with Wisteria Place Court;
(6) 0.12 mile Morning Glory Drive from the intersection with wisteria Place Court to its cul-
de-sac; and
(7) 0.07 mile of Wisteria Court Place from the intersection with Morning Glory Drive to its
cul-de-sac.
1
The staff has inspected these roads along with representatives of the Virginia Department
of Transportation and finds that the roads are acceptable.
FISCAL IMPACT:
No County funding is required.
STAFF RECOMMENDATION:
The staff recommends that the Board approve a resolution to VDOT requesting the
acceptance of Wisteria Place Court, Morning Glory Drive, a portion of Crumpacker Drive
and the remaining portion of Apple Harvest Drive into the Secondary Road System.
2
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON
THE 24TH DAY OF FEBRUARY 2009 ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF WISTERIA
PLACE COURT, MORNING GLORY DRIVE, A PORTION OF
CRUMPACKER DRIVE, AND THE REMAINING PORTION OF APPLE
HARVEST DRIVE, HOLLINS MAGISTERIAL DISTRICT, INTO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described on the attached VDOT Form AM-4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999 for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM-4.3 to the secondary system of state highways, pursuant to 933.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the Residency Administrator for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by:
Yeas:
Nays:
A Copy Teste:
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
pc: Arnold Covey, Director, Department of Community Development
Virginia Department of Transportation
File
In the County of Roanoke
By resolution of the governing body adopted February 24,2009
Thefollowing VDOT FormAM-4.3 is hereby attached and incorporated as part of the governing body's
resolution for changes in the secondary system of state highways.
A Copy Testee Signed (County Officilll):
Report of Changes in the Secondary System of State Highways
Project/Subdivision Samual's Gate Sect 11- Wisteria Place
Tvne Chan2:e to the Secondarv,Svstem of State Hil!hwavs: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or
provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and
drainage, as required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: ~33.1-229
Street Name andlor Route Number
~ Apple Harvest Drive, State Route Number 1271
Old Route Number: 0
· From: Apple Harvest Drive
To: Crumpacker Drive, a distance of: 0.05 miles.
Right of Way width (feet):::: 50 feet
~ Crumpacker Drive, State Route Number 781
Old Route Number: 0
· From: Crumpacker Drive
To: Apple Harvest Drive, a distance of: 0.01 miles.
Right of Way width (feet):::: 44 feet
~ Crumpacker Drive, State Route Number 781
Old Route Number: 0
· From: Apple Harvest Drive
To; Morning Glory Drive, a distance of: 0,11 miles,
Right of Way width (feet):::: 44 feet
~ Crumpacker Drive, State Route Number 781
Old Route Number: 0
· From: Morning Glory Drive
To: end Crumpacker Drive, a distance of: 0.01 miles.
Right of Way width (feet):::: 44 feet
VDOT Form AM-4.3 ( 412012007), Asset Managament DIvision
Page 1 of2
Report of Changes in the Secondary System of State Highways
~ Morning Glory Drive, State Route Number 1355
Old Route Number: 0
From: Crumpacker Drive
To: Wisteria Place CQurt, a distance of: 0.06 miles.
Right of Way width (feet) == 40 feet
~ Morning Glory Drive, State Route Nuinber 1355
Old Route Number: 0
From: Wisteria Place Court
To: end Morning Glory Drive, a distance of: 0.12 miles.
Right of Way width (feet) == 40 feet
~ Wisteria Place Court, State Route Number 1356
Old Route Number: 0
From: Morning Glory Drive
To; End Wisteria Place Court, a distance of: 0.07 miles.
Right of Way width (feet) == 40 feet
VOOT Form AM-4.3 ( 412012007), Asset Management Division
COlU1ty of Roanoke, Date of Resolution: February 24,2009 Page 2 of2
-~
~ ~.y- pOtoP '_
VJCINITY MAP
NORTH
Match Line, See sheet 2
DESCRIPTION
PROPOSED ADDITION SHOWN IN GRAY
Apple Harvest Drive - from existing Apple Harvest Drive
VA Sec Rte # 1271 to Intersection with Crum acker Drive
Crumpacker Drive - from Crumpacker Drive to Intersection
with A Ie Harvest Drive
Crumpacker Drive - from intersection with Apple Harvest
Drive to Intersection with Mornin Glo Drive
Crumpacker Drive - from Intersection ~lth Morning Glory
Drive to Its end
Morning Glory Drive - from Intersection with Crumpacker
Drive to the intersection with Wisteria Place Court
Morning Glory Drive - from Inte~section with Wisteria Place
Court to Its cul-de-sac
Wisteria Place Court - from intersection with Morning Glory
Drive to its cul-de-sac
LENGljH RIGHT OF WAY ROADWAY WIDTHISE-RVICES
Miles / Feel Feet Houses
0.05 50 36 0
0.01 44 36 .0
0.11 44 36 10
0.01 44 36 0
0.06 40 28 2
0.12 40 28 13
0.07 40 28 10
Sheet 1
ROANOKE COUNTY
DEPARTMENT OF
COMM-gNITY DEVELOPMENT
Wisteria Place at the Orchards, Section 11
Acceptance 'ofWisteria Place Court, Morning Glory Drive,
a portion of Crumpacker Drive and the remaining portion of
Apple Harvest Drive into the Virginia Department of '
Transportation Secondary System. ,
r1f)~
~o,o
VICINlTY MAP
NORTH
-1._ _
DESCRIPTION
Apple Harvest Drive - from existing Apple Harvest Drive
VA See Rte # 1271 to Intersection with Crum acker Drive
Crumpacker Drive - from Crumpacker Drive to intersection
with A Ie Harvest Drive
Crumpacker Drive - from intersection with Apple Harvest
Drive to Intersection with Mornin Glo Drive
Crumpacker Drive - from Intersection VJith Momlng Glory
Drive to its end
Morning Glory Drive - from intersection with Crumpacker
Drive to the intersection with Wisteria Place Court
Morning Glory Drive - from Intersection with Wisteria Place
Court to its cul-de-sac
Wisteria Place Court - from Intersection with Morning Glory
Drive to its cul-de-sac
LENGT,H RIGHT OF WAY ROADWAY WIDTH SERVICES
Miles Feet Feet Houses
0.05 50 36 0
0.Q1 44 36 0
0.11 44 36 10
0.01 44 36 0
0,06 40 28 2
0.12 40 28 13
0.07 40 28 10
Sheet 2
r
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY DEVELOPMENT
Wisteria. Place at the Or~hards, Section 11 "
Acceptance of Wisteria Place Court, Morning Glory Drive,
a portion of Crumpacker Drive and the remaining portion of
Apple Harvest Drive into the Virginia Department of
Transportation Secondary System. ~ .
.~
~
ACTION NO.
ITEM NO.
-:5-1-(
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
Con'firmation of committee appointments to the Roanoke
County Community Leaders Environmental Action Roundtable
(RC-CLEAR) for the ICLEI Program
SUBMITTED BY:
Brenda J. Holton
Deputy Clerk to the Board
APPROVED BY:
John M. Chambliss, Jr. <i~
County Administrator ~
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Roanoke County Community Leaders Environmental Action Roundtable (RC-
CLEAR) (appointed by district)
At a work session on February 10, 2009, Anne Marie Green, Director of General Services,
requested that the Board appoint two individuals from each district to serve on the RC-
CLEAR for the ICLEI Program. The terms for the members will be determined after all of
the members have been appointed.
The following appointments were made at the work session:
(1) Windsor Hills District: Supervisor McNamara appointed Susie Fortenberry and
Nell Boyle.
(2) Catawba District: Supervisor Church appointed Tracy Garland.
(3) Cave Spring District: Supervisor Moore appointed Mike Pedelty and Victor
Iannello.
(4) Dan O'Donnell, Assistant County Administrator, was selected to serve as the
senior staff person for the planning group.
At the February 24, 2009, Board meeting, it was the consensus of the Board to place
confirmation of these appointments on the consent agenda.
ACTION NO.
ITEM NO.
3-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
Request from the Fire and Rescue Department to accept and
appropriate grant funds in the amount of $55,535 from the
Virginia Department of Health for an ambulance
SUBMITTED BY:
Richard E. Burch, Jr.
Fire and Rescue Chief
APPROVED BY:
John M. Chambliss. Jr.
County Administrator /~
COUNTY ADMINISTRATOR'S COMMENTS:
I5li~c nn Q1 G'~./ a ( .. e-j?-/-.<'-"'~ If ,;;",,</1 7f1r&;/lrd-/: ').'7 C'l f./.t.- ;; r.rt~.... r:-~
SUMMARY OF INFORMATION:
The Roanoke County Fire and Rescue Department requests that the Board accept and
appropriate the following grant:
The Virginia Department of Health, Office of Emergency Medical Services, has awarded
the Fire and Rescue Department a 50 percent matching grant #WV-C03 /12-08 totaling
$55,535 for an ambulance for the new North County fire station.
FISCAL IMPACT:
The Roanoke County Fire and Rescue Department has budgeted funds for the 50 percent
match that the State requires for the grant to purchase the Ambulance.
ALTERNATIVES:
The department will not be able to purchase the new ambulance without the matching
funds from the State. (Grant #WV-C03 /12-08)
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of the grants funds in the amount of
$55,535 into the Fire and Rescue Department's budget.
2
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
(v -I
% of General
Amount Fund Revenue
Audited balance at June 30, 2008 $ 16,743,199 9.51 % *
Addition for 2007-08 Operations 906,609
Appropriation for staff at the Clearbrook Station (156,000)
Balance at February 24, 2009 $ 17,493,808 9.30% **
Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General
Fund Unappropriated Balance incrementally over several years.
* 2007-08 a range of 8.5%-9.5% of General Fund Revenues
2007-2008 General Fund Revenues $176,033,678
8.5% of General Fund Revenues $14,962,863
9.5% of General Fund Revenues $16,723,199
** 2008-09 a range of 9.0%-10.0% of General Fund Revenues
2008-2009 General Fund Revenues $188,178,858
9.0% of General Fund Revenues $16,936,097
10.0% of General Fund Revenues $18,817,886
The Unappropriated Fund Balance of the County is currently maintained at 9.30% which is within the ran
for 2008-09. The balance will be increased over time to the following ranges:
2009-2010
2010-2011
9.5%-10.5%
10.0%-11.0%
Submitted By Rebecca E. Owens
Director of Finance
Approved By John M. Chambliss, Jr.
County Administrator IL
N-'-
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor County Capital Reserve
(Projects not in the CIP, architectural/engineering services, and other one-time expenditures.)
Audited balance at June 30, 2008
Amount
$1,540,757.20
Addition for 2007-2008 Operations
298,490.00
Unappropriate funds for architect/engineering fees for the renovation
of the former Southview Elementary School
175,000.00
Appropriate additional funding for Bent Mountain Station Parking Lot
(81,376.00)
Balance at February 24, 2009
$1,932,871.20
Maior County Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Audited balance at June 30, 2008
$2,339,030.00
Balance at February 24, 2009
$2,339,030.00
Submitted By
Rebecca E, Owens
Director of Finance
Approved By
John M. Chambliss, Jr.
County Administrator
;'-
June 24, 2008
July 8, 2008
August28,2008
Submitted By
Approved By
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
From 2008-2009 Original Budget
Allocation to Art Museum of Western Virginia and Roanoke County
Public Schools for Education
Appropriation for Legislative Liaison
Appropriation for Development of a Regional Water Supply Plan
Balance at February 24, 2009
Rebecca E. Owens
Director of Finance
John M. Chambliss, Jr. dL
County Administrator f'
tv /~3
Amount
$ 300,000.00
(200,000.00)
($24,000.00)
($11,100.00)
$ 64,900.00
ACTION NO.
ITEM NO. (Y -'-I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
Accounts Paid-January 2009
SUBMITTED BY:
Rebecca E. Owens
Director of Finance
APPROVED BY:
John M. Chambliss, Jr. J~
County Administrator ~
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks Total
Payments to Vendors $ $ $ 5,677,976.44
Payroll 01/09/09 1,047,894.41 92,374,03 1,140,268.44
Payroll 01/23/09 1,099,167.62 100,522.20 1,199,689.82
Manual Checks
Voids
Grand Total $ 8,017,934.70
A detailed listing of the payments is on file with the Clerk to the Board of Supervisors.
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ACTION NO.
ITEM NUMBER
(II-L1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD ATTHE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: February 24,2009
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
January 31, 2009.
SUMMARY OF INFORMATION:
GOVERNMENT:
SUNTRUST/ALEXANDER KEY
SUNTRUST/ALEXANDER KEY CONTRA
SUNTRUST SECURITIES
SUNTRUST SECURITIES CONTRA
55,916,093.51
(9,171,402.25)
3,000,639.59
38,382.08
49,783,712.93
LOCAL GOV''- INVESTMENT POOL:
GENERAL OPERATION (G.O.)
6,985,205,70
6,985,205.70
MONEY MARKET:
BRANCH BANKING & TRUST
STELLAR ONE
SUNTRUST/ALEXANDER KEY
SUNTRUST SECURITIES
SUNTRUST SWEEP
WACHOVIA
73,062.85
32,723.65
44,031,488,34
5,124,238.11
1,363,363.40
48,310.51
50,673,186.86
107,442,105.49
TOTAL
ACTION NO.
ITEM NO. q- I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 2009
AGENDA ITEM:
Work Session for the Budget for Fiscal Year 2009-2010
SUBMITTED BY:
John M. Chambliss, Jr. ~&
County Administrator /~'
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside to present any updated information received regarding the
state's budget and discuss the County's budget for the next fiscal year.
rZ
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 24,2009
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.