Loading...
HomeMy WebLinkAbout12/1/1987 - RegularO~ ROaNp~.~ a ti p Z ov a? 18 rt.~ 88 SFSDUICENTENN~P~ A Bcauti~ul8tginning (~uixrt~~ of ~u~trcnkr ROANORE COUNTY BOARD OF SUPERVISORS ACTION AGENDA DECEMBER 1, 1987 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday of the month at 2:00 p.m., and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONhES (2:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Rudy Holland Berean Baptist Church 3. Pledge of Allegiance to the United States Flag. B. COUNTY ADMINISTRATOR'S COMMENTS 1. INTRODUCTION OF VEHICLE ACCIDENT REVIEW COMMITTEE 2. ANNOUNCEMENT OF ELECTION OF GARY HUFF TO 2ND VICE CHAIR IN STATE PARKS ORGANIZATION 3. ANNOUNCEMENT OF JOHN PETERS RESIGNATION 4. RECOGNITION OF NEW FIRE & RESCUE PATCH BY TOMMY FUQUA C. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. 1. ADDITION OF ITEM E-10 AUTHORIZATION TO RELOCATE REGISTRAR'S OFFICE AND CENTRAL ABSENTEE PRECINCT TO ADMINISTRATION CENTER. 2. ADDITION OF ITEM E-11 REQUEST FOR SUPPORT OF JOINT ROANORE VALLEY STATEMENT ON 1988 LEGISLATIVE CAPITAL PROJECT AGENDA. D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS E. NEW BUSINESS 1. Request for recreational access funds for the Explore Project. HCN/LG TO APPROVE RESOLUTION AS AMENDED URC - SAM ABSENT 2. Authorization to proceed with South Park/Willowlawn and Sun Valley Palm Valley Drainage Projects. LG/BLJ TO APPROVE STAFF RECOMMENDATION URC - SAM ABSENT 3. Approval of 1987/88 County-wide drainage projects. HCN/LG TO APPROVE URC - SAM ABSENT 4. Acceptance of Valleypointe Agreement. BLJ/AHB TO APPROVE URC - SAM ABSENT 5. Request for Industrial Access Funds for Valleypointe. HCN/AHB TO APPROVE RESO URC - SAM ABSENT 6. Approval of the 1988 Legislative Program, Charter Amendments. AHB/HCN TO APPROVE WITH RESO AMENDED TO AUTHORIZE A MEALS TAX AND TOBACCO TAX AS LIMITED AS STATE LAW. URC - SAM ABSENT 7. Approval of the 1988 Legislative Package. BLJ/AHB TO APPROVE URC - SAM ABSENT 8. Approval of funding method for County share of Starkey Road improvements. AHB/BLJ TO APPROVE RESO AND SET PUBLIC HEARING FOR 1/26/88 URC - SAM ABSENT 9. Progress Report by Mental Health Services of the Roanoke Valley. PRESENTED BY DR. FRED ROSSELL MHSRV 10. Authorization to Relocate the Registrar's Office and Central Absentee Voting Precinct to the Administration Center. BLJ/AHB TO APPROVE AND SET PUBLIC HEARING ON 12/15/87 URC - SAM ABSENT 11. Request for Support of a Joint Roanoke Valley Statement on 1988 Legislative Capital Project Agenda. BLJ/AHB MOTION THAT THIS STATEMENT BE INCLUDED IN THE RECORD AND THAT IT BE ENDORSED AS AN OFFICIAL STATEMENT OF THE BOARD AND THAT THE AREA LEGISLATORS BE INFORMED OF THIS ACTION. URC - SAM ABSENT F. REQUEST FOR WORR SESSIONS G. REQUESTS FOR PUBLIC HEARINGS 1. PUBLIC HEARING ON STARKEY RD. IMPROVEMENTS ON 1/26/88 2. PUBLIC HEARING TO RELOCATE REGISTRAR'S OFFICE AND CENTRAL ABSENTEE VOTING PRECINCT ON 12/15/87. H. FIRST READING OF ORDINANCES I. SECOND READING OF ORDINANCES 1. Ordinance authorizing the acceptance of a donation of a small plot of real estate on Route 311 from the County School Board to the Board of Supervisors. BLJ/HCN TO APPROVE ORD URC - SAM ABSENT 2. Ordinance accepting an offer for and authorizing the sale of surplus real estate, 37.863 acres located off Roanoke Boulevard and Hemlock Road, City of Salem, tax map no. 194-1-1. BLJ/HCN TO TABLE ORD. URC - SAM ABSENT J. APPOINTMENTS 1. Court Service Unit Advisory Council/Youth and Family Services Advisory Board 2. Health Department Board of Directors 3. Library Board 4. Planning Commission AHB NOMINATED DONALD WITT TO ANOTHER FOUR-YEAR TERM BLJ NOMINATED CAROLYN FLIPPEN TO ANOTHER FOUR-YEAR TERM K. REPORTS AND INQUIRIES OF BOARD MEMBERS JOHNSON: DIRECTED THE STAFF TO STUDY THE POSSIBILITY OF WAIVERING OF WATER BILLS DURING CLEAN-UP OF FLOODING. ECH WILL BRING BACK REPORT AT 1/12/87 MEETING L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. BLJ/HCN TO APPROVE URC - SAM ABSENT 1. Request for a Bingo Permit from the Vinton Moose Lodge #1121, Inc. 2. Acceptance of water and sewer facilities serving in Beacon Ridge, Section 1. M. REPORTS 1. Economic Development activities - September, October 1987. RECEIVED AND FILED N. CITIZENS' COMMENTS AND COMMUNICATIONS THE FOLLOWING REQUESTED INFORMATION FROM THE BOARD. THEY WERE REQUESTED TO PRESENT THEIR QUESTIONS IN WRITING AND STATED THEY WOULD. 1. PAM GLOVER, 3051 GLENMONT DR. S.W. 2. JAMES F. WALKER, 3313 STONEHENGE SQ. 3. HUGH KEY, 5355 BLACR BEAR LANE ROGER WALKER, 4333 LAMPLIGHTER DR. N. W. SPORE OPPOSING THE CHARTER AMENDMENTS. O. EXECUTIVE S of Virginia matter; and business or BLJ/AHB URC - SAM ABSENT P. ADJOURNMENT ESSION at 3:45 P.M. pursuant to the Code 2.1-344 (a)(1) to consider a personnel (4) to discuss location of a perspective industry. AT 4:45 .Y ~ a ANO~~ •" az ~~~~~ ~~ ~~~~~~.~ ,so ~ 1 ~ runs $8 SFSQUICENTENN~P~ A Beauti~u/Beginning ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA DECEMBER 1, 1987 Welcome to the Roanoke County Board of Supervisors meeting.- Regular meetings are held on the second Tuesday of the month at 2:00 p.m., and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (2:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Rudy Holland Berean Baptist Church 3. Pledge of Allegiance to the United States Flag. B. COUNTY ADMINISTRATOR'S COMMENTS C. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS E. NEW BUSINESS 1. Request for recreational access funds for the Explore Project. 2. Authorization to proceed with South Park/Willowlawn and Sun Valley/Palm Valley Drainage Projects. 3. Approval of 1987/88 County-wide drainage projects. 4. Acceptance of Valleypointe Agreement. 5. Request for Industrial Access Funds for Valleypointe. 6. Approval of the 1988 Legislative Program, Charter Amendments. 7. Approval of the 1988 Legislative Package. 8. Approval of funding method for County share of Starkey Road improvements. 9. Progress Report by Mental Health Services of the Roanoke Valley. F. REQUEST FOR WORK SESSIONS G. REQUESTS FOR PUBLIC HEARINGS H. FIRST READING OF ORDINANCES I. SECOND READING OF ORDINANCES 1. Ordinance authorizing the acceptance of a donation of a small plot of real estate on Route 311 from the County School Board to the Board of Supervisors. 2. Ordinance accepting an offer for and authorizing the sale of surplus real estate, 37.863 acres located off Roanoke Boulevard and Hemlock Road, City of Salem, tax map no. 194-1-1. J. APPOINTMENTS 1. Court Service Unit Advisory Council/Youth and Family Services Advisory Board 2. Health Department Board of Directors 3. Library Board 2 4. Planning Commission K. REPORTS AND INQUIRIES OF BOARD MEMBERS L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Request for a Bingo Permit from the Vinton Moose Lodge #1121, Inc. 2. Acceptance of water and sewer facilities serving in Beacon Ridge, Section 1. M. REPORTS 1. Economic Development activities - September, October 1987. N. CITIZENS' COMMENTS AND COMMUNICATIONS O. EXECUTIVE SESSION pursuant to the Code of Virginia 2.1-344 (a). P. ADJOURNMENT 3 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE• December 1, 1987 SUBJECT: Request for Recreational Access Funds for the Explore Project COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ~~~' ~~ ~~ ~~ ~~t~r~-er~ . The Virginia Department of Transportation has an allocation of $800,000 in federal entitlement funds if there is $200,000 in local matching funds available. This money would be used for the planning, engineering and environmental impact statement for the creation of the Roanoke River Parkway, a ten-mile extension of the Blue Ridge Parkway from Tinker Creek to Hardy Ford Bridge. The Explore Project has asked that Roanoke County request the State to approve $200,000 in recreational funds for this purpose. The County has an annual entitlement of $200,000 each fiscal year, of which we are in the process of requesting $70,000 for Happy Hollow Park, $26,000 for Vinyard Park, and $30,000 for Whispering Pines Park, This totals $126,000, leaving a balance of $74,000 available for future requests. Staff at the Explore Project also plan to ask neighboring localities to allot unused portions of their recreational access funds. If they agree, Roanoke County's share will be reduced and this will lessen the impact on previous requests. ~~ FISCAL IMPACT: None. RECOMMENDATION• Staff recommends that the Board approve the prepared resolution requesting $200,000 from this year's entitlement for recreational access funds for the Explore Project, with the understanding that within the next sixty days, neighboring localities will be asked to participate. The Staff further recommends that if these localities participate, the prepared resolution will be amended to reflect the decreased amount that Roanoke County is requesting. ? ~ } ~ ~ _ Elmer C. Hodge County Administrator ----------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Brittle Received ( > Garrett Referred Johnson To McGraw Nickens L ~~ I ~ n~~'~~ '~wnx . .~ C®I~IM®NV61~~L'I'H of V~~t~~N~A RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 November 25, 1987 J. G. RIPLEY DIRECTOR OF PLANNING AND PROGRAMMING Explore Project MEMORANDUM TO: The File On November 24, I had a discussion with Mr. Elmer Hodge, County Administrator for Roanoke County, in relation to Recreational Access Funds for the Explore Project in Roanoke County, Bedford County and Franklin County. We have gotten down to a close time frame and we need to proceed with this project to the Department of Conservation and Historic Resources, along with the Commonwealth Transportation Board. We are in need of the authorization of $200,000 of Recreational Access Funds for this project. I told Mr. Hodge that if the Roanoke County Board would adopt a resolution on December 1, 1987, agreeing to use their $200,000 eligibility for FY 87-88 for the Explore Project, we would proceed to the Conservation and Historic Resources, along with our Board, to receive approval of-the $200,000 at the December 17 Beard meeting. Subsequently, Mr. Hodge is to talk with the County of Bedford and the County of Franklin to obtain a commitment from them, by resolution, to charge a portion which I believe will be one-third of the Recreational Access Fund; that is, $200,000 against their eligibility for FY 87-88. In the final analysis, if this works, we would be charging against the eligibility of each of the three counties in the amount of $66,666. TRANSPORTATION FAR THE 21ST CENTURY t The File - 2 - November 25, 1987 Mr. Hodge plans to get the resolution passed on December l; he will call me that afternoon, and send me copies of the resolution by Federal Express or some other similar means of transportation. G. Riple irector of Planning & Programming JGR./d .. Copy - Mr . Elmer C . Hodge,°" ~ ' County Administrator Roanoke County Mr. Stephen A. Musselwhite Mr. Oscar K. Mabry Mr. Gerald E. Fisher ` Y ... AT A REGULAR MEETING ~F THE BOARD OF SUPERVISORS OF ROANOKE COUN'I'Y, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 1, 1987 RESOLUTION REQUESTING RECREATIONAL AREA ACCESS ROAD FUNDS FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO PROVIDE ACCESS TO THE EXPLORE PROJECT (THE RIVER FOUNDATION) TO BE LOCATED IN ROANOKE COUNTY WHEREAS, the Explore Project is owned and is to be de- veloped by The River Foundation as a recreational facility serv- ing the residents of Roanoke County and adjoining counties; and WHEREAS, the facility is in need of adequate access; and WHEREAS, the right-of-way of the proposed access is provided by 'The River Foundation at no cost to the State; and WHEREAS, the procedure governing the allocation of re- creational access funds as set forth in Section 33.1-223, Code of Virginia 1950, as amended, requires joint action by the Director of Conservation and Historic Resources and the Highway and Trans- portation Board; and WHEREAS, a statement of policy agreed upon between the said Director and the Board approves the use of such funds for the construction of access roads to publicly owned recreational areas and historical sites; and WHEREAS, the Board of Supervisors of Roanoke County has duly adopted a zoning ordinance pursuant to Article 8 (Section 15.1-486, et seq.), Chapter 11, Title 15.1; and WHEREAS, it appears to the Board that all requirements of the law have been met to permit the Director of Conservation and Historic Resources ~~o designate Explore Project as a recrea- tional facility or historical site and further permit the Virgin- is Transportation Board to provide funds for access to this pub- lic recreational area in accordance with Section 33.1-223, Code of Virginia 1950, as amended; and WHEREAS, the Board acknowledges that pursuant to the provisions of Section 33.1-62, as amended, this road shall be designated a "Virginia Byway" and recommends the State Highway and Transportation Board, in cooperation with the Director of Conservation and Historic Resources, take the appropriate action to implement this designation. Further, the Board agrees, that in keeping with the intent of Section 33.1-63, to reasonably pro- tect the aesthetic or cultural value of this road. NOW, THEREFORE, BE IT RESOLVED that the Board of Super- visors of Roanoke County hereby requests the Director of Conserva- tion and Historic Resources to designate the Explore Project as a public recreational area and to recommend to the State Highway and Transportation Board that recreational access funds be allo- cated for an access road to serve said park; and BE IT FURTHER RESOLVED that the Virginia Transportation Board is hereby requested to allocate the necessary recreational access funds to provide a suitable access road as hereinbefore described. ROANOgE SUPERVIS ApMINISTRP'TION E BOARD OKE COU Y $~ ~s TH E gOAN BER 1 ~ 19 i~~~T~ ~EjJ TUESDAY - DECEM R E Q U E S T FROM R ZA - d 1 FUNS ON T A gEG vZRG C~~TEg I O N 1 ACCESS OFO TRANSPOpRO JEC N COUNTY 0 SOQAL AREAARTNIENT EXPLORE CATER I E 5 INIA DEP TO THE TO BE LO The RE~~ VI ERAFOUNDATION, be devel°ped by eats `~~OKE COUNTY e Project is to rvinq the resld ,REAS- the EXploronal facility se ss; 1On as a recreate c°untles- and f adequate acre ,gat and adj°ininq 7,S In need o yvPte C°untY the facility sed access is R WHEREA5- the prop° d to ~ an lght,o f_waY °f t to the Sta ° f re_ WHEREAS - the ~ elation at n° cos the all°cation C°de of b The River Fou ocedure q°vernln9 ection 33'1_223-Director provided Y HEREAS- the pr Set forth in S ction by the Trans- W access funds as equlres ~olnt a the H1ghwaY and creational 5~- as amended- ric Resources and een the Virginia 19 tiOn and HlstOr a reed ap°n betty dS for userva olicY 9 h f un c of C°tlon B°ard~ and Statement of p s the use °f s d recreational to a ~ e ne p°~ WHEREAS the B°ard appr° to publicly ow id DlrectOr and ° f access r°ads ° e un Y ha C° t on R n k sa e c°nStructi al sites i and u ervis°rs of oa cle 8 cSecti, th tOric °f S p Art aS and his the Board rsuant to are WHEREAS - °rdinance pu 15 .1 ~ and uireme ted a 2°ning ~ ll- Title that all req erva duly ad°p t Seq,)- Chapte rS to the B°ard irector °f C°ns rec 15 .1_486 - e HEREAS- It appea t° permit the D Project aS a W have been met Signate EXpl°re of the law Resources to de HiStOr lc and ti tional facility or historical site and further permit the Virgin- is Transportation Board to provide funds for access to this pub- lic recreational area in accordance with Section 33.1-223, Code of Virginia 1950, as amended; and WHEREAS, the Board acknowledges that pursuant to the provisions of Section 33.1-62, as amended, this road shall be designated a "Virginia Byway" and recommends the State Highway and Transportation Board, in cooperation with the Director of Conservation and Historic Resources, take the appropriate action to implement this designation. Further, the Board agrees, that in keeping with the intent of Section 33.1-63, to reasonably pro- tect the aesthetic or cultural value of this road. NOW, THEREFORE, BE IT RESOLVED that the Board of Super- visors of Roanoke County hereby requests the Director of Conserva- tion and Historic Resources to designate the Explore Project as a public recreational area and to recommend to the State Highway and Transportation Board that recreational access funds be allo- cated for an access road to serve said park; and BE IT FURTHER RESOLVED that the Virginia Transportation Board is hereby requested to allocate the necessary recreational access funds to provide a suitable access road as hereinbefore described. On motion of Supervisor Nickens, seconded by Supervisor Garrett and the following recorded vote: AYES: Supervisor Brittle, Garrett, Nickens, Johnson NAYS: None ABSENT: Supervisor McGraw ~} \ i '~-~e5 ~! O--t-c.c~..J Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/1/87 CC: Mr. J. G. Ripley, Va. Dept. of Transportation Richard Burrows, The River Foundation Gary Huff, Assistant Director of Parks John Hubbard, Assistant County Administrator A-12187-2 C- ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 1987 SUBJECT: Authorization to Proceed with South Park Circle Willowlawn Road and Sun Valley/Palm Valley Drainage Projects COUNTY~ADMINI STRAi OR' S COMMENTS~/~ ~~'~ ~r`+`t`~'L ,~° ,~ ~~ v+/lJ ~~~'~ /N ~/u ../~I//w ,r~.~l. ~w 'f~l~,c r..- t ti SUMMARY OF INFORMATION: ~~/ In July, the Roanoke County Board of Supervisors approved funding for drainage improvements in Sun Valley and South Park. The funding was with the understanding that the residents in the two (2) areas would donate easements allowing the installation of various facilities. For your review and direction, we have described each phase of both projects with bid prices and status. A. Sun Valley/Palm Valley ($55,526): 1. Provides a 15 inch concrete storm sewer to drain the sinkhole adjacent to Return Road (Bid Price: $14,526); we have received commitments from all property owners for necessary easements. This project has been authorized by Staff. 2. Improve the outlet channel for the 60 inch storm sewer originating from Roanoke City. (Bid Price: $41,000); At the Board's direction, staff has contacted Roanoke City about participating in the cost of improving the concrete flume. Staff has and is continuing to discuss with Roanoke City cost participation on the project. 3. Use the Roanoke County Drainage Crew to clean debris from the banks of Carvins' Creek (Bid Price: n/a); The County Crew is working in this area. r~s; ^--...... s Mme'-...: B. South Park/Willowlawn ($39,579): 1. Replace the existing 15 inch culvert from South Park Circle to Mudlick Creek with a 54 inch culvert and enlarge the existing roadside ditch upstream from the culvert. (Bid Price: $32,570); During our negotiations with property owners along the roadside ditch, we found out that we would have sanitary sewer lateral conflicts if we were to enlarge the ditch. Based on this information, we have modified the project to consist of replacing the existing culvert with a 42 inch concrete culvert. All adjoining property owners have committed to the necessary easements. 2. Provide a paved ditch from Willowlawn Road to the existing drainageway adjacent to South Park Circle. (Bid Price: $7,000); The county staff continues to negotiate with adjacent property owners as to a final location for the paved ditch. 3. Use the Roanoke County Drainage Crew to clean debris from the Bank of Mudlick Creek (Bid Price: n/a); the County Crew is scheduled to begin work at the conclusion of their work on Carvins Creek. FISCAL IMPACT: Funding for these projects are included in the current drainage budget. RECOMMENDATION: Staff recommends that the Board of Supervisors authorize proceeding with these projects as outlined above. SUBMITTED BY: ~'~~~~~! Phillip Henry, E. Director of Engineering APPROVED: Elmer C. Hodge County Administrator 2 Approved (x) Denied ( ) Received ( ) Referred To ACTION Motion by: Lee Garrett/Bob L. Johnson to approve staff recommendation VOTE No Yes Absent Brittle x Garrett x Johnson x McGraw x Nickens x cc: File Phillip Henry John Peters 2 ;. 1 - s - •io ~ n))e a, f9 : a .: ~ rx o00 1~- 1_ j 6 ~. ~ ' ~ ~ 1 3 O• ~ • .. I Q • ~~ 'i ' •J 9t,) .t ' C•` : • . s 34 j ~ ~ .. _ ~ 1 _ 1 .• ~_ .• '7e ~~ 1 „ 'e l5 ~_ :-1 `• - - /, 37 O r. •s'+ ~` • ~ 29 ~ 5•ti )7 ~~ a ~ O~y / ~ a~ f ry w . , = y i - ~ rr-- ~` ` _ . i •L °G , 4 50 L ;? ~ i~ a =~ / S , f ~ ~ •~ t > • o ~ o 4 a t'' ~ \ ,~' ~~ 3 4p ~0 1 25 "I I 7 1 Iz ac 6 ` ~i a' i 48 `i ~ I B ^ 41 ., • N ~ ;,o s• i J ~ ` .S~ _61f5. ' • ' vo .2. : .. " v 9 ,. Rio 6, 47 s 42 16 23 > t `- b6 Dc 6 ~ ~ r a1~ • 22 i a \ \ ' , t' ~ o s ~ ~a ~•e s. ~ •s s. .a ~ ==w. \ I • .~_ 1 0 9 ~ 45 k ~ 44 21 ~yy t i ~ 1 DEPARTMENT OF SOUTH PARK C I R. vi PUBLIC FACILITIES. 1IV~~LLOWLAWN ST. ~ or.. _. _ I ~ ~ O ,' _ ~ / Verndale Or ~ ~ 'o .. \ je 91 ~ 8 , 30 9 ~ ~ JJ ` ~' _ a ., - ,• . \\~, •32 ~O ~./ ,' t s ' \\g ~ 3 35 .• .~ , J ~~ f r. i, 8 ~~~~ , o 4a ., qS a •' •. . i i••~ u• w 6q ~ ?~ s i•t '\ ~s0 i] ~ \ ~ ~ i ~6 66 ~ , 3 • b~R ..e ~ 8 qi: Gg ~ v ° ie• 71 69 v . " a ~; ~xi., ~O " ~° ) ~ss•. x • VSO v •• -.y - - i ~n~ e ~ ~ °. ° ac~~ : Y 2 ?3 ° ~ •• s: e. ° n. ro 52. ~ ~t~sz r,a Kar`~ rO t ~a q2 $ ° 3 33 . s~ " .. 63 ~ : .r ~ f~ O °° ,° ~o p iae• ~ 's G r a J•y.o ~~ - 56 S7 ti ~s o 4/ M ° 1 ~q SS _ r o Sg S9 a,°° ., G2 Y c '~' e 60 ~ » . e7 i 4 I \rae • • ~ ,`Oi e ~ q0 a '6/ ~•1 ~_ a ,p 39 ,~ ~ . I ' • v ' ,_ s Or • IpnCO ~. ~e e I $ ' 2 3 _ •~, ° '~ ep •o T Ave , q e7ws ~ =_ S _ ~~J .,, ,; ~ I sees w .r S 7 9= e0 ,. .» ~ I us a 3q so _ eo , )g '~ta .~~. I S Jo° S " ~ ° 3 jai a S ~ r° uo ~ _ .>< ~ s uo v 56 ~, . o /D ~' I SS a ~ ~ 36 3/ ~ I • ' ~ r 3~ ~I ?6 ~ . 3q .. •. 30 . -. I ~ p >S . s 38 ~ ° ~ g ~3 ~ 29 ' n . , ° 3,y o ~ ~ ' ~ /3 ~ ~4 t - .SZ. '~ an ~q ~ •~3 • r DEPARTMENT OF RETURN R D ^ ~ & Z PUBLIC FACILITIES .ORLANDO AVE. ~ ° O. / •NI ~~ ON 1~ + O ~ °' a 9a d~ 7i , F r N4 ^ s '~ ON • iy ) a OM 1 Or O .. 0 ) ,III ~i 1 Pi ~i Op •~~ .., ) u O) h^ g O! M r 1~3 •_•/^ ^^nuY-^ r`-'- !'VICINITY MAP NORTH 16 \\ c - ` 54 rl• 38 47 , ~ 28 ` 14 Ir +~ a O ;. Ir ~ \ 'i a~' ' 8 L 11 48 O o 5z ,~ ~ 14 ro \ r \ •• 49 t ' w 41 ..r 13 , . ~ ` 31 ', ~ r , u ~ rl a i ~ 'o ° ~ Il 42 v '' .- - U \ x ~ \\~ " Isy 43 f. !1 51 ,49 9 r~ sr Ir s ~ 47" °- ~ ,, ` Q 21 . O r' ~ .. 34 ~ ~ \ 46 p O~ 8 ~ •O ~ - -- - i `~ a+ rf \ ~ . ~,) 55 ~ N 7i ~ 1~ I 7 ~ ~7f ... ~ w ~:. ~: ~. r `~- rr ~' \''a 3,6 \ ~ ~ . 6 ~ Y, .6rriri ST w AN 61 6. ~ ` ~ , rr ~ 60 \ ~' S `' S8 59 • r ~ ~ 2 a+ ~ r ~ ..J • .% J ._.. _. ... +a) 3.164c ~ / j ~r 15 ~+ n. 4 .~ s ) T ~ a... ~~ 3 ~P ,~ $ ~ ~t`, G~ o j ~P ~ ~P~. ~ 38.13.1, o . 1••I00~ QOy~V P•o seas \ ~ 1 •.100'. Q~ V -~___. - .._ DEPARTMENT OF PUBLIC FACILITIES PALM _ VALLEY _A; A-12187-3 ITEM NUMBER C - ,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 1987 SUBJECT: Status and Recommendations concerning FY 87-88 Drainage Improvements COUNTY ADMINISTRATOR'S COMMENTS• ,( O SUMMARY OF INFORMATION: On July 28, 1987, the Board of Supervisors approved a priority list consisting of seven (7) projects for the Roanoke County Drainage Crew. To date, the crew has completed five (5) of the seven (7) projects (See Attachment A). The two (2) remaining projects (cleaning streambanks in the vicinity of South Park Circle and Palm Valley Road) have been started but could take one (1) additional month to complete. Since July, staff as directed by the County Administrator contracted with Rockbridge Excavating Company to improve a drainageway near the Fort Lewis Fire Station. In addition, staff. has included drainage improvements along Cove Road and Burnt Quarter Circle in the preliminary Secondary Highway Six Year Construction Plan. All of the drainage projects, including these two, which will be completed using Secondary Highway Funding are shown on Attachment B. Staff is preparing an overall project listing based on the Community Meetings and the Drainage Complaint Process. In January, staff will make a presentation to identify these projects, and will recommend funding alternatives. Even though the drainage crew has two (2) activities scheduled for the next month, approval of additional projects is needed from the Board. Several weeks are generally required for preliminary engineering and acquiring easements in advance of the drainage crew. Therefore, we recommend that the Board approve the projects shown on the attached priority list (See Attachment C. L~` - FISCAL IMPACT: Funding for the maintenance projects is in the approved Drainage Budget for F.Y. 87-88. RECOMMENDATION: Staff recommends that the Board approve the attached priority list (Attachment C). SUBMITTED BY: ~~~ ~ ~~ Phillip T. Henry, P E. Director of Engine ing APPROVED: ~~~ Elmer C. Hodge County Administrator ----------------------------------------------------------- ACTION VOTE Approved (x ) Motion by: Hardy C N; c-kPn~ f T.PP No Yes Absent Denied ( ) Garrett to ag~rov~=r;ter;+~_ Brittle x Received ( ) list Garrett x Referred Johnson x To McGraw x Nickens x cc: File Phillip Henry John Hubbard 2 ,,,,, ~,~ ATTACHMENT A DECEMBER 1, 1987 PREVIOUSLY PRIORITIZED PROJECTS PROJECT (DRAINAGE CREW) Leisure Arts Center DESCRIPTION Regrade and rip-rap existing ditch through County owned facility located in the Pinkard Court Area. (complete) $697.00 Route 460 West Jae Valley Road Vauxhall and Bower Road 5322 Grandin Road Extension South Park Circle/Willow- lawn Palm Valley Drive Construction of ditches, storm sewers and drop inlets to drain the Andrew Lewis Place Sinkhole (County needs to provide an entrance ditch from the low point in the sinkhole to the storm sewer, otherwise project is complete) $14,888.00 Sinkholes to be filled. (complete) $11,064.00 Backfill and rip-rap eroded ditch. (complete) n/a Grade and stabilize outlet channel for roadside storm sewer. (complete) $200.00 Remove debris from Mudlick Creek $1,000.00 (estimate). Remove debris from Carvins Creek (underway) $1,000.00 (estimate). NOTE: Cost noted are for materials and equipment rental only. PROJECT (CONTRACTORS) South Park Circle/Willow- lawn DESCRIPTION Paved ditch adjacent to Willowlawn Road $7,000.00, and storm sewer adjacent to South Park Circle $32,570.00. Sun Valley/Palm Valley Storm sewer adjacent to Return Road $14,526.00, and reconstruct- ion of outlet channel for 60 inch storm sewer $41,000.00. 3 ~~- p "~' ATTACHMENT B DECEMBER 1, 1987 DRAINAGE RELATED PROJECTS IN PRELIMINARY SECONDARY HIGHWAY SIX YEAR CONSTRUCTION PLAN ESTIMATED ESTIMATED PROJECT COST TIME FRAME Bradshaw Road, Rt. 622 $ 84,000.00 1987-88 (Bridge Replacement) Cresthill Drive, Rt. 1658 $210,000.00 1989-90 (Box Culvert Replacement) Burnt Quarter Drive Rt. 1083 $ 80,000.00 1988-89 (Roadway Ditch Improvement) Cove Road, Rt. 780 $100,000.00 1988-89 (Roadway Ditch Improvement) Verndale Drive, Rt. 1867 $250,000.00 1993-94 (Bridge Replacement) 4 ,~'..~ ~,, ATTACHMENT C December 1, 1987 PROPOSED PRIORITY LIST PROJECT 5417 Geiser Road Bower & Vauxhall 4919 Fawn Dell Road DESCRIPTION Regrade and rip-rap out- let ditch for storm sewer originating from Geiser Road $500.00. Backfill and rip-rap eroded ditch. Extend the limits of the original project $5000.00. Regrade and rip-rap outlet ditch for storm sewer originating from Falcon Ridge Road. However, the property owner has expressed a willingness to participate in construct- ing a storm sewer $3000.00. NOTE: Estimated cost are for materials only. 5 ~~~.t;~~F `'d . /~Y •N.w.• w•,.r rc r ~I ~! ~i ,.:~, ([N/(. b `~ N ~~!! NORTH ~ ... ~- I N.7 115] c.K t1lt ~ ~ / . Kent brd ,e .. n % 7S 16 •]1e 61 )b / 11 S• >9fe es 71 10 e0 eS 71 05 N el .l elOe 71 1~ _ "' S9 ~ 60 a 61 0 62 63 64 65 66 0 67 fib ~ 69 70 ° / D / q // /O ! I 7 6 s I J k` rJ7• R! e0 M C 7s es eo se l.s s.s ' ~I ~` s. s7 esol 77zs c d I u I z IS7 Iss.. a 21 - I r ' e d° ti n /I vz /s p : rJ 35 ~ • 91e1 sx is` ~ ~, I ~, 56 Pte 42 ~ 41 _ 40 p 39 ti 38 ®• s°tl ~' ~ p,~' 'oe/ 34 N `~`.,~ 'o J X23 "~ ~~••s 8 2 ~ K c « ^ ryo // ~ 24 ~ is ./ ', ~ 1yfl O ~ lle e0 10 I`r ,1O \ /Sly. ~ ~ / . $ SS J sz ez Thames I, 37 ~,S `~ ti s' 33 Pti a s~ ss`' y lls ea '° m O 1'S o'C'~ rJ;P 26 r / 6 9 ~ es • ~ ~ ~ 43 cz ~ ' ~ '~ 32 0~ , ••• /s ,a `° w e ¢ 47 5~ .otiM1 n 27 ', o o s ~ /J I s 1!D 6.I ~ . zl so .H i,• 31 rp, y ` / d1 g7 O ~ I I 53 - - _ ' •3 ° Ja 28 t ,. 36 e p 51 4$ ~ ~ 30 , ~ ~ • r 2 ~'~ / ~ ~ ~ ~ $ /o s ~ tI ' `f 1 0 ,°/ e~° 35 ~ 1 30 I ~ a 's ss Iu o ~} a ,° 29 'eOS s 4 n 31 .,a -- Bower Rood ~ yse Q 34 33 Y w I .• - e97 ~ - 572 r '! •el \ Sbt X61 S 10 ~ II 3 12 ° 13 14 15 ~ 16 a, ~' 1 0 '2i76 IIZ I W 1e I _ _ - - r^ ~ 7 / ~ b ~ 7 ? \ / ~ 77g 7e01 »~ sl s. • ~,~ 17 18 ~ 21 0 9 I e e - 20 '° s Y 3 a ~ .o l a 6 : 5, ,j ~~ 16 i8 18 - 19 ~ ~ 6zs •'J 7t 4 ~ J / ~> /6 V 13 I 4 /s ' 7 g CIS zoe7 nl0 d, ' 4, u.e I ~~ ioycr n °ss ess` i2e 7 t ~ so . + / 15 l zeee 6~'z p>s s 6 -- -_ _-~ ~~ ~ ~~ ` y'.a ~ ~4 13 ~ .z zyslp V 8 g 7 ~/ _ _ 12 S II 10 9 0 ~ Z~J 5j cyr _ ~ ~1 ~9 A J Vo~Xhb// 7°" ~ ~ - - Roo° W w]S.Aoo ~` ~ ~ ~~ -~ ~I DEPARTMENT OF PUE3LIC FACILITIES Bower 6 Vauxhall ' ~J ~ 8y e / 9 o ,r ~^ o' tp I ~ / . ,~ 2. o° / ^ -C' J, !J i. i DEPARTMENT OF PUE3LIC FACILITIES 5417 Geiser Road 7 b, ~ ' ~ oa • '~~ . ~s=~+o ien r ~ r•r ~ ~,~ ~ t •Il pal ~ - .. r 1100 wA z 17 _ ,,,ti I _ ,~ ~ ~ N 1~ 18 ,b.x I = I z t° ~~ 9C 267 !b ~ I q0 34 ' R 8712-I-21 0~ ~ / 8 ,~ r 1 ~' 100 z °a, ~ z7 i ,e 33 / mss, ', ~~ / ^P t ,~ - ~..17 32 ~° _ _ • 21 5 ~ e °~ / b " .9 ~ Z)9 ~ Z C(OSS~M7698 tJ Jr 3 \ Y .677. '_ 3 \ ~' j 19 '! 3 f ~ 4 ,97~ _ = ~ ae ,. 7: -~ 0 18 ~ 2 ~ ~~ s e ~ 1 \ 6T ~. \ r 6 ~ 9 ~~ 17 i ~04c ~ •'~ ~ 16 i '~ i i ,a i9: 66 ~~ •9~ 7i W ~~ Rood ~~ ~~ ~~ ~ ~~ 1 / q_; •~~ :~ 28 26 ,A I 13 ~ / I\/',i O R` f \ 14 Q` z ~ ~ ~ .~ r / ~ . 24 ~I 23 _ 22 / 25 •. Rod ~ ' o ~ r i ~ ~ DEPARTMENT OF PU[3LIC FACILITIES 4919 Fawn Dell Road 8 ~,. '"' ,. N NORTH A-12187-4 Item AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HINDROANOKE,RVANOKEONCOUESDAyDMINISTRATION CENTER MEETING DATE: December 1, 1987 SUBJECT: Acceptance of Valleypointe Agreement COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board previously authorized staff to negotiate an agreement with Lingerfelt Development for the Valleypointe project with County participation. A preliminary agreement was prepared at the time of the xtent of CountyHpartic pation and p sr attached lfor your forth the e information. The project document was prepared for the development of Phase I and II. Roanoke County's financial participation is as follows: a. Property Acquisition: (1) Purchase of eight (8) acres of the Ida Mae $255,000 Holland Estate (2) Replacement of boundary fencing at Ida Mae 500 Holland Estate 500 (3) Survey costs $256,000 b. Industrial access funds (1) The access road is estimated to cost ~~-0fi;~6.7~. $502,547. Roanoke County can allocate up to $171,500 in unused VDOT industrial access funds for a qualifying industry. Another $150,000 can be 150,000 obtained as a dollar for dollar match for local 36,047 funds ($150,000). The remaining36,047 will 3~7~~~ have to be local funds. $ (2) 2~ of project cost for letter of credit 12,890 2 years + $50 fee. $198766 $198,937 ~_..,.. c. Water and Sewer roved utility The Board of Supervisors app capital project funds at the November 17, 1987 meeting for Valleypointe, Phases I and II. (1) Sewer (2) Water Subtotal Contingency reserve fund for Phase II Project total 420,000 580,000 $1,000,000 $1,454,064 545,936 $2,000.000 FISCAL IMPACT: Not to exceed 2 million dollars (per item VII) of the preliminary agreement. RECOMMENDATION: It is recommended that the Roanoke County Board of Supervisors authorize the execution of the project document between Lingerfelt Development Corporation and Roanoke County. SUBMITTED BY: ~.~ / / W Timot y W. G Bala Assistant County Administrator APPROVED: Elmer C. Hod e County Administrator ACTION VOTE Motion b Bob L Johnson Alan H No Yes Abs Approved ( x) Brittle to a rove sta Brittle x Denied ( ) pp recommen a ion Garrett x Received ( ) Johnson x Referred McGraw x To Nickens x Attachment cc: File Tim Gubala John Chambliss ~v }n~~ +'. PROJECT DOCUMENT The purpose of this agreement between Lingerfelt Development Corporation (the Developer) and the County of Roanoke (the "County") is to cause the development of a mixed use business park in the vicinity of the southeast intersection of Interstate Routes 81 and 581 in Roanoke County, Virginia (Valleypointe) comprising one or more of the following uses: light industrial, warehousing, office, hotel, retail and multi-family residential. I. Site. Valleypointe will include approximately 250 acres substantially as shown on the site plan attached as Exhibit A. It is contemplated that Phase I will include approximately 50 acres of developed lots and Phase II will include aproximately 160 acres of developed lots. II. Use. Although Valleypointe will be mixed use develop- ment, Developer has agreed with the County that the completed design of Valleypointe will provide no more than twenty-five percent (25$) of the developable land area for residential use, and that the residential use which becomes part of the project, if any, is multi- family as opposed to single family residential. It is understood that Phase I will not consist of any new residential use. III. Property Assemblage. The Developer will have the primary responsibility for assembling the real property for Phase I and Phase II. 1 E-'~ The County's responsibility is to acquire land from the Regional Airport Commission for the Phase I access road. IV. Roads. The Developer will prepare a final site plan for Phases I and II showing the circulation concept. The County will obtain land for an access road to Phase I (as shown on Exhibit A) The access road and proposed traffic signal at an intersection on Peters Creek road may be eligible for industrial access funds through the Virginia Department of Highways. The project's affect on traffic circulation on roads on the immediate area will be addressed in the Secondary Highway Plan to improve and reconstruct secondary roads as necessary. The County may utilize general fund dollars as an annual budget item through the capital improvement program process to finalize other road improvements as agreed. upon by the County and Developer. V. Utilities. The County will provide public sewer and water to the project property line for Phase I and II. VI. Quality of Development. The Developer shall ensure that quality development occurs within Phase I and II of Valleypointe. Actions which will be taken to confirm the quality of development include: a. Preparation of overall site plans for Phase I and II including a landscaping plan. 2 . ,~ ~~ ...Y. .~ b. Inclusion of 10 year storm design criteria as part of the drainage plan for on-site detention facility. c. Establishment of a project architectural review team which will include two Roanoke County represen- tatives. d. Restriction against the subdivision of any lot of less than four (4) acres. VII. Roanoke County participation. Roanoke County will allocate up to $2 million dollars for utility (water and sewer) extensions and acquisition of road access, details to be finalized at a later date by the Developer and the County. VIII. Marketing. The Developer has the responsibility to prepare a marketing plan to conform to the proposed uses for Phase I and II. The County will recruit prospects to locate in the site with a priority towards obtaining qualifying industries for industrial road purposes. IX. This agreement is subject to authorization by the Roanoke County Board of Supervisors. ~~ ~ M ~y a k ~ ~ ~ ~~ ~ v Y..`r ~ !'li o :' s ~4, ~4~ tii COUNTY OF ROANOKE ,; Elmer C. Hodg County Administrator CORPORATION By ~ ~. Alan Lingerf lt, Pres' ent 3 /I/~lFNo~EJ ,gem AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: December 1, 1987 SUBJECT: Request for Industrial Access Funding COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Background of Access Rnar~ The new access road for Valleypointe, Phase I goes through the portion of the extended Airport Clear Zone north of Peters Creek Road and adjacent to properties owned by Smith Transfer. The road right-of-way will be obtained from the Roanoke Regional Airport Commission in exchange for approximately 8 acres of land from the Ida Mae Holland estate along Thirlane Road in the City of Roanoke. The new access road will provide for improved access to Smith's Transfer, Overnite Transfer, Carolina Trucking, and Truck Enterprises, which currently use Kenworth Drive as it enters Peters Creek Road in a non-signalized intersection. A proposed signalized intersection on Peters Creek would not only serve the Valleypointe project but also the existing truckin and provide better access to Thirlane as it extendsginto the City of Roanoke adjacent to the Airport. Roanoke County's Commitment The entire cost of all proposed access improvements for Valleypointe is estimated as listed below: Intersection at Peters Creek Access road (Peters Creek to loop road) $507,548 Loop road Kenworth extension/relocation 252,233 88,234 $1,087,892 Roanoke County's proposed agreement with Lingerfelt Development, Inc. states that the access road may be eligible for industrial access funds. The developer is requesting that Roanoke County obtain industrial access funds through the Virginia Department of Highways (VDOT) in the amount of $507,547 to construct the access road as shown on the attached map. The cost of the new access road is estimated by the Developer's engineers to be $507,547. $171,500 is available in the FY 87-88 industrial access fund allocation. The County is requesting matching funds from VDOT of $150,000 to match dollar for dollar for the County's $150,000. An additional $36,047 is recommended to be obtained from local funds. FISCAL IMPACT: Roanoke County and the developer will bond the industrial access road for two years by utilizing a letter of credit in the amount of $321,500 at a cost of $12,890 (including $50 fee) to Roanoke County. In order to obtain a maximum of $321,500 in VDOT Industrial Access Funds, the County must contribute $150,000 in matching funds. In addition, the County must contribute $36,047 to cover the difference between the estimated cost of industrial access improvements from Peters Creek Road to loop road extension (refer to attached map), of $507,547 and $471,500 of industrial access funds with matching contributions. Total County fiscal impact for Phase I industrial access at Valleypointe is estimated at $150,000 + $36,047 + $12,890 = $198,937. RECOMMENDATION: It is recommended that the Roanoke County Board of Supervisors take the following action: 1. Request industrial access funds in the amount of $321,500 from VDOT by resolution. 2. Share in one half the cost of obtaining a letter of credit to bond the construction of the industrial access road. 3. Provide $150,000 matching contribution to provide for maximum allocation of $321,500 in VDOT Industrial Access funds ($150,000 matching funds and $171,500 remaining 1987-88 FY industrial access funds) and an additional $36,047 for additional road improvements. Total County contribution is $186,047. SUBMITTED BY: ~~,.> !' i 8'rent D. Sheff Economic Development Specialist APPROVED: Elmer C. H ge County Administrator ------------------------------------------------------ ACTION VOTE Approved (/~ Motion by: ~C~~a--~ ~ No Yes Abs Denied ( ) Brittle ~ Received ( ) Garrett I/ Referred Johnson ~ To McGraw ---""-" Nickens Attachment ~- .~ `~ ~.. ~ --~J -~ --~ off, /~ l 4' /Qo Q ~ p0 i I 1 / /~ ~o % ~ ~ ~ / ~~ / `, /~!!/ / / ~ I • _ :::, .;:~ • nE ernnNS: '9 /i%. ~ ~~~ ~ ~ ~ I~~ o r~ "l \ \\\ \~ /~ .,..... .~':.. '•l> ~, (. rort~~.•k I~, .. - `.\ - . ~ ' /-~ ~ J ~ tfIAL ACiKM! - fE.! ACR[4 / / '. ' ins ,I 1 1 A/u fffA/tI ACRfAfE- l~.f ACRlt i,.~ !1!"' 1 ~ i J 1 .~I'•t 't ~~''• r /e-u Rwnnwr Aw°A - •./ wut: Q Irl ' It l' •,1 •' I '--- -•' , /1~ '1 1 '•1 M MrI: ORA/NAfI fK-!M ON /I[IM OlI/CR i lii'- •. 1: i _ - _-_- ~ 1; /µ(• I fNf/fR MfNN I f/VRM EfW/R. 1~ Vii': ~: i~ ~ _ ---"' •~ ~' : ~' RaA01/Of ORI/NAf! 01lCMlt ARI /f/Nf MN/IOIRIO Af AN A(IERNATE ORAINAI/ IAt.Jb1A(~t f ' ...--'/~- ( ''lQl Q .YE..M. ,~ ; _ _ - - ., o~ ;~~ ;• ,' ......o. i~ ~ ^'- sa'Ar.'7nr -. /• _ f:\': . ~' a LfAGAf/I( 1/-~, 7 ~ - ve is `• ~'•. - .-p - ~1. ., II Vii'---_. _ie AC_~HlA K7"-._.....•' ~\ ..... .-.. '----" .~' __ -._ .._- - - - .. _. -- '--- . - -- .- - ~_ ~~_ z .......~_.. .... . - .-' ~ _..... - - _ --- ~ 1 ~ -- •---•- ~' - •- 1 I .-.......... ~ _ ' - ....... i : ~. - .. . 1 YfEA1(E.•-~ ~• `1,` ; I , - ,1•.~.•, ~•. -1 •- ... --~ . • f t I \\ ~~ -- \~, ~ - - 1 -- , .- ...- - '~1 ~~I •~•.. I C I i ~~~ \' t \\ ` - r i I ` ~ " 'h 1 -_ _- _C~11 E~ E ~ ~~- \~\ I LINGERFELT DEVELOPMENT /, ~ ~ I ! % , ~~ ''• ~ / LECENO CORPORATION + I I / ~~/ _.-_ D/bRM YM1FR ;~ ~' `~--=~%' r~~ _---N:/,R ~y°~~ • VALLEYPOINTE • ~ ~ ~ '~ / ~~ _, DIrCNrnN fI!/N i i 1 ~ '"°'°"° '°O's'ry (µs OCTOBER, 1987 .~ ;. '' !i( _ ~ i ~ 'f i HSMM ..._.,. ~~~ ~ ~ ~ .~ Iti ~ fff- - i i ~~i ~ 1 .CRC SC.LE IM rCET il~~~~ fi ,~. A'T A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON `TUESDAY, DECEMBER 1, 1987 RESOLUTION REQUESTING INDUSTRIAL ACCESS FUNDS FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO PROVIDE ACCESS TO A NEW PROJECT TO BE LOCATED IN ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That having duly considered the request and assurances of Lingerfelt Development, Inc. concerning the proposed development of Valleypointe, Phase I, the Board respectfully urges and recommends to the Virginia Department of Transportation that consideration be given, that immediate study be made, and that a project be approved and initiated pursuant to the provisions of Section 33.1-221 of the 1950 Code of Virginia, as amended, to provide approximately 3,400 feet of needed industrial access road improvements from State Route 117 (Peters Creek Road) to Valleypointe, Phase I, to serve this 52 acre site situated in Roanoke County; and 2. That Roanoke County guarantees any expense of acquisition of all necessary right-of-way and the vesting thereof in the public agency, and does further guarantee any adjustment of utility expenses necessary for the project, and does hereby assure the Virginia Department of Transportation that such Department shall incur no expense for such items nor for any preliminary engineering or plan development should the industry fail to locate at the proposed site; and i - 3. That Roanoke County requests available industrial access funds of $171,500 and matching funds from the Virginia Department of Transportation of $150,000. The County shall provide a local matching contribution of $150,000 to provide for the maximum allocation of industrial access funds and shall provide an additional $36,047 for additional road improvements. The County shall bond the State's cost for this industrial access road to guarantee compliance. 4. That the Clerk of this Board forthwith transmit certified copies of this resolution together with any necessary appropriate supporting data to the Virginia Department of Transportation. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 1, 1987 RESOLUTION 12187-5 REQUESTING INDUSTRIAL ACCESS FUNDS FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO PROVIDE ACCESS TO A NEW PROJECT TO BE LOCATED IN ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That having duly considered the request and assurances of Lingerfelt Development, Inc. concerning the proposed development of Valleypointe, Phase I, the Board respectfully urges and recommends to the Virginia Department of Transportation that consideration be given, that immediate study be made, and that a project be approved and initiated pursuant to the provisions of Section 33.1-221 of the 1950 Code of Virginia, as amended, to provide approximately 3,400 feet of needed industrial access roa d improvements from State Route 117 (Peters Creek Road) to Valleypointe, Phase I, to serve this 52 acre site situated in Roanoke County; and 2. That Roanoke County guarantees any expense of acquisition of all necessary right-of-way and the vesting thereof in the public agency, and does further guarantee any adjustment of utility expenses necessary for the project, and does hereby assure the Virginia Department of Transportation that such Department shall incur no expense for such items nor for any preliminary engineering or plan development should the industry fail to locate at the proposed site; and 3. That Roanoke County requests available industrial access funds of $171,500 and matching funds from the Virginia Department of Transportation of $150,000. The County shall provide a local matching contribution of $150,000 to provide for the maximum allocation of industrial access funds and shall provide an additional $36,047 for additional road improvements. The County shall bond the State's cost for this industrial access road to guarantee compliance. 4. That the Clerk of this Board forthwith transmit certified copies of this resolution together with any necessary appropriate supporting data to the Virginia Department of Transportation. On motion of Supervisor Nickens, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, Nickens, Johnson NAYS: None ABSENT: Supervisor McGraw A COPY - TESTS: `~~~~, .~ Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/3/87 cc: File Brent Sheffler, Economic Development Specialist Va. Department of Transportation John Chambliss, Assistant County Administrator Timothy Gubala, Assistant County Administrator . ITEM NUMBF'R _+~ _ =`_ ~" AT A REGULAR MEETING OF `1'HE BOARD OF SUPERVISORS 01 ROANOKE COUN`1'Y, VIRGINIA H1,NDROANOKE,ROVANO~ONCOUESDAYDMINISTRATION CEN'T'ER. MEE'T'ING DATE: December 1, 1987 SUBJECT: Charter Amendments COUNTY ADMINISTRATOR'S COMMENTS: ~o~~~v SUMMARY OF INFORMATION: It is recommended that the County request the 1988 General Assembly to amend its existing charter. The three proposed amend- ments are as follows: 1. Amend Section 2.02 to authorize a meals tax and a tobacco tax; 2. Amend Chapter 8 to create a new Section 8.03 to autho- rize the creation of the office of _lir_.ense inspections, which wou]_d authorize the enforcement of the County license ordinance through the issuance of tickets or summons by officials in the office of the Commissioner of the Revenue; 3. Amend Section 9.03 to authorize the appointment of mem- bers of the Board of Zoning Appeals by the Board of Supervisors. Section 15.1-835 of the Code of Virginia states the proce- dure for amending an existing charter. The required ].ega.l_ notice was published in the newspaper on November 6, 1987. The required public hearing was held on November 17, 1987. The proposed amendments are attached to tYiis report for re- view by the Board. FISCAL IMPACT: RECOMMENDATION: It is recommended that the Board favorably consider the adop- tion of the proposed amendments and adopt the prepared resolu- tion. ,~- °" C.C.S Respectfully submitted, Paul M. Mahoney County Attorney ------------------------------ Approved Denied Received Referred To Motion by: ACTION Brittle Garrett Johnson McGraw Nickens VOTE No Yes Abs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE ~ /~ COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, DECEMBER 1, 1987 RESOLUTION REQUESTING TIIE GENERAL ASSEMBLY FOR THE COMMONWEALTH OF VIRGINIA TO AMEND THE CHARTER FOR ROANOKE COUNTY WHEREAS, Article VII, Section 2 of the Constitution of Virginia, and Chapter 17 of Title 15.1 of the Code of Virginia authorizes the General Assembly to grant a governmental charter to a county or to amend an existing charter; and WHEREAS, the 1986 General Assembly granted Roanoke County a charter, as found in the 1986 Acts of Assembly, Chapter 617; and WHEREAS, the Roanoke County Board of Supervisors finds that certain amendments thereto are necessary for the public health, safety, and welfare of the County, and for more efficient and effective local government; and WHEREAS, Roanoke County has complied with the provi- sions of Section 15.1-835 of the Code of Virginia, and has held a public hearing on these proposed charter amendments on November 17, 1987, after due legal notice, at which the citizens had the opportunity to be heard concerning these proposed charter amend- ments. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervi- sors of Roanoke County, Virginia, that the General Assembly for the Commonwealth of Virginia is hereby requested to amend the charter for Roanoke County, Virginia. The requested charter amendments are as follows: ~.~~ 1. Amend Section 2.02 to authorize a meals tax and a tobac- co tax; 2. Amend Chapter 8 to create a new Section 8.03 to autho- rize the creation of the office of license inspections, which would authorize the enforcement of the County license ordinance through the issuance of tickets or summons by officials in the office of the Commissioner of the Revenue; 3. Amend Section 9.03 to authorize the appointment of mem- bers of the Board of Zoning Appeals by the Board of Supervisors. These charter amendments are attached hereto and incorporated herein by reference for submission as a bill for consideration by the General Assembly. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, DECEMBER 1, 1987 RESOLUTION 12187-6 REQUESTING THE GENERAL ASSEMBLY FOR THE COMMONWEALTH OF VIRGINIA TO AMEND THE CHARTER FOR ROANOKE COUNTY WHEREAS, Article VII, Section 2 of the Constitution of Virginia, and Chapter 17 of Title 15.1 of the Code of Virginia authorizes the General Assembly to grant a governmental charter to a county or to amend an existing charter; and WHEREAS, the 1986 General Assembly granted Roanoke County a charter, as found in the 1986 Acts of Assembly, Chapter 617; and WHEREAS, the Roanoke County Board of Supervisors finds that certain amendments thereto are necessary for the public health, safety, and welfare of the County, and for more efficient and effective local government; and WHEREAS, Roanoke County has complied with the provi- sions of Section 15.1-835 of the Code of Virginia, and has held a public hearing on these proposed charter amendments on November 17, 1987, after due legal notice, at which the citizens had the opportunity to be heard concerning these proposed charter amend- ments . NOW, THEREFORE, BE IT RESOLVED by the Board of Supervi- sors of Roanoke County, Virginia, that the General Assembly for the Commonwealth of Virginia is hereby requested to amend the charter for Roanoke County, Virginia. The requested charter amendments are as follows: r 1. Amend Section 2.02 to authorize a meals tax and a tobac- co tax as limited by State law; 2. Amend Chapter 8 to create a new Section 8.03 to autho- rize the creation of the office of license inspections, which would authorize the enforcement of the County license ordinance through the issuance of tickets or summons by officials in the office of the Commissioner of the Revenue; 3. Amend Section 9.03 to authorize the appointment of mem- bers of the Board of Zoning Appeals by the Board of Supervisors. These charter amendments are attached hereto and incorporated herein by reference for submission as a bill for consideration by the General Assembly. On motion of Supervisor Nickens as amended, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, Nickens, Johnson NAYS: None ABSENT: Supervisor McGraw A COPY - TESTE: ~~~~, .~ Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/3/87 cc: File Paul Mahoney, County Attorney John Chambliss, Assistant County Administrator Timothy Gubala, Assistant County Administrator R. Wayne Compton, Commissioner of the Revenue A-12187-7 ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: December 1, 1987 SUBJECT: 1988 Legislative Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors considered its legislative programs and suggestions for the 1988 session of the Virginia General Assembly at its work session on November 17, 1987. It is sug- gested that the Board consider addressing significant issues of statewide impact through the Virginia Association of Counties and Virginia Municipal League, specific issues of interest through general law amendments, and specific, unique issues of interest to Roanoke County through Charter amendments. (1) The Board discussed responding to the significant state- wide issues through VACo and VML: (a) The recommendation of the Commission on Local Gov- ernment Structures; (b) COT-21 alternatives to enable local governments to address transportation related problems (e.g. im- pact fees on developers, off-site improvements, transportation districts, airport funding); (c) Funding needs of constitutional officers; (d) JLARC recommendations concerning the formula for distributing state funds to localities for educa- tion. (e) 1/2~ local option sales tax (f) funding needs for parks and other recreational purposes (2) The Board discussed responding to specific issues of interest through general law amendments or the appropriation leg- islation: ~Ml (a) State funding for the EXPLORE Project, and expand the Board of Directors for the River Foundation to include elected local officials. (b) Amend Section 46.1-267 to allow refuse collection trucks to be equipped with flashing, blinking or alternating combination emergency lights. (c) Amend Section 42.1-70 to allow an increase in the law library fee from $2.00 to $3.00. (d) Support Roanoke City's request for State funding for a convention center. (3) The Board considered amending the Charter (the required public hearing following a 10 day notice publication before the County may submit a request to the General Assembly for a charter amendment was held on November 17, 1987) to address specific, unique issues of interest to Roanoke County: (a) Amend Section 2.02 "Taxing Powers" to provide au- thority for the Board to levy a tax on meals and tobacco. (b) Amend Chapter 8 to create a new Section 8.03 to authorize the creation of the office of license inspections, which would authorize the enforcement of the County license ordinance through the issu- ance of tickets or summons by officials in the office of the Commissioner of the Revenue. (c) Amend Section 9.03 to authorize the appointment of members of the Board of Zoning Appeals by the Board of Supervisors of Roanoke County. RECOMMENDATION: The Board should adopt and approve this legislative program for the 1988 session of the General Assembly. Respectfully submitted, ~~ '~ Paul M. Mahoney County Attorney ----------------- ACTION VOTE Approved ~ ) Motion by: Bob L. Johnson/Alan Denied ( ) H. Brittle No Yes Abs ent Received ( ) Brittle x Referred Garrett x To .Johnson x McGraw x Nickens x cc: File Steve Carpenter Paul Mahoney Gardner Smith Tim Gubala Bern Ewert All Constitutional Officers George Garretson Bayes Wilson Bob Herbert ... ITEM NUMBER '~~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 1987 SUBJECT: Approval of funding method for County share of Starkey Road Improvements COUNTY ADMINISTRATOR'S COMMENTS: ~~~ir~/ ~/~~T SUMMARY OF INFORMATION: At the November 17 meeting, the Board authorized the Virginia Department of Highways (VDOT) to proceed with the $3.2 million improvements to Starkey Road and Penn Forest Blvd. Staff recommended that the $72,300 local share for curb and guttering be distributed to the property owners along those roads as a special tax assessment. The Board then instructed staff to meet with the property owners to advise them of their share of the cost and to get their support for the assessment. Notices were sent to each property owner and meetings were held on November 25 and November 27. The attendees were advised of the project and their share of the cost, which computed to be $9.37 per linear road foot for curb of guttering. Most of the people agreed to participate in the cost of the project on that basis, with the understanding that the amount would be spread evenly over the next three tax years. It was more difficult to allocate the cost of drainage improvements in this manner because those properties contributing to the problem and those properties benefiting from the improvements cover a much larger area. Some of the owners suggested that the County have a public hearing on the subject since this is the first time the concept has been applied in Roanoke County. The concept of allocating costs to property owners who benefit is not a new one. Towns and cities in Virginia have f or many years been required to pay 5$ of the total cost of highway projects. Many have done so by allocating the cost to the property owners on the basis of the amount of road frontage through special tax assessments. This is the same concept and methodology recommended by the County staff for the Starkey project. This has only become necessary in Roanoke County and many of other counties in Virginia because of growth and urban development. There are several reasons why these costs should not be borne by all taxpayers through general assessments. The Board has frequently heard from citizens in the more rural areas that they should not be taxed for services which they do not receive or which they receive to a lesser degree. Secondly, the properties along those roads being improved will themselves be improved in ~~. appearance, safety and value. Other urgently needed road improvements should not be delayed because funds are reduced to provide curb and guttering on some roads. RECOMMENDATION Staff recommends that VDOT be authorized to proceed immediately with improvements to Starkey Road and Penn Forest Blvd. with the understanding that the County will be responsible for the $72,300 local share for curb and guttering. Drainage improvements will require further study and should not hold up the project. Staff further recommends allocating that cost to the property owners on the basis of road frontage through a special tax assessment over the next three years. A public hearing should be scheduled for the second meeting in January for the purpose of receiving citizen input, and so the decision, should it be agreed to by the Board, can be adopted by ordinance. Staff further recommends applying this methodology to the improvements to Ogden Road which have been previously approved by the Board. Elmer C. Hodg County Administrator Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION VOTE No Yes Abs Brittle Garrett Johnson McGraw Nickens ~. ITEM NUMBER '" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 1987 SUBJECT: Approval of a funding method for the County share of the Starkey Road improvements COUNTY ~,,,A(DMINIS"TR~A_/TOR' S COMMENTS : ~~ SUMMARY Ol F INFORMATION: At the November 17, 1987 board meeting, the Board authorized proceeding with curb and guttering for the Starkey Roa d project, contingent upon the abutting property owners participation in the cost of the project, estimated at $72,300. The abutting property owners were invited to attend community meetings on Wednesday, November 25th or Friday, November 27th. At that time, staff will outline the process for a special assessment. The landowners will be presented with their prorated share of the cost based on road frontage, and be given the opportunity to choose between two options of participation, or they may also choose not to participate. Option A - Allows the installation of curb and guttering along with the road improvements at a projected total cost of $72,300. It has been recommended that this cost be allocated on the basis of front footage of the current property owners. Option B - Includes the curb and gutter improvements recommended in Option A and also provides for additional drainage improvements in the form of a detention pond to reduce the adverse impact of drainage as a result of this project. The total cost of this improvement would be the $72,300 of Option A and $184,000 for construction of the detention facility for a total cost of $256,300. On December 1, staff will present the results on these meetings and will ask for Board approval of a funding method for the County share of the Starkey Road improvement project. ,2',,. _.. '~ L/ /~~ Elmer C. Hodge County Administrator ------------- Approved ( ) Motion by:ACTION ------'----------------- Denied ( ) VOTE Received ( ) NO yes Abs Brittle Referred Garrett To ___ Johnson McGraw Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE ~'•~~ COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS'T'RATION CENTER ON TUESDAY, DECEMBER 1, 198'7 RESOLUTION APPROPRIATING ROANOKE COUNTY'S SHARE OF CURB AND GUTTER CONSTRUCTION COSTS FOR STARKEY ROAD (ROUTE 904) PRO- JEC T WHEREAS , S to rkey Road Project ( Route 904 ) provides an important urban highway link to commercial property in Roanoke County; and the Roanoke County Board of Supervisors desires to improve this commercial link; and WHEREAS, Route 904 was placed on the Secondary Highway Six-Year Construction Plan by the Roanoke County Board of Supervi- sors and was assigned a project number of 0904-080-215-C501, by the Virginia Department of Transportation; and WHEREAS, Virginia Department of Transportation Policy Memorandum DPM-8-6 requires participation by localities for por- tions of storm sewer construction costs if curb and gutter "is desired" and for sidewalk rights-of-way; and WHEREAS, the Virginia Department of Transportation has determined that the Roanoke County Board of Supervisors is respon- sible for $72,300 for its portion of storm sewer construction, and $89,500 for its portion of sidewalk rights-of-way on Project 0904-080-215-C501. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors appropriate the sum of $72,300 for its share of the construction costs; agree to the no-cost option for storm sewer outfalls; and elect not to participate in acquisition of rights-of-way for sidewalks for the Starkey Road Project 0904-080-215-C501. E s OF TORA~~ N ~ svpE ~~YgO D~IiyZS BOp,R~ OKE COV 198 E N ER 1. ~ TZ~G OF AT TgE DECRMB NG ROA~o E REGV RGZ ZA R OL~B ~vES~AY ' p,ppROPgi A N D REY TROAD an CO~N~Y ~ VZ CE~TE ~ 121~OF C FOR STAR 1 ProvlaeS RESON T Yj ~ ~ 1 O NR ECT ~ s t ~R°ute 90 4 in R°an°ke CAN TE 941 pRO~ R°aa pz°~ec lal ProPertY S aeSl~ea to IROV sta~k.eY to commezc f SuPe~VlSO~ WxEREAS'i~3hwaY llnk tY Board ° xighwaY n h °un aazY °ztant U~ba he Roan°ke C k~ ana on the secon a °f SuQe~vl' ymPUntY ; ana t ~ercia1 lln ~ waS placed C°vntY Boar' 15,C5~1' by C° c° to g0 °an°ke ~gp 2 iznP~°~e thiS EAS' R°~ by the R of o9~4, WgER tlon plan t numbed ana on p°licY ear C°nStruc nea a Pxo~ec SP°~tati°n; 2ranSP°rtati f°~ P°~, giX'Y na waS asSiq tment of Tzan artment of by 1°calities~tter ., i. S°z$ airgin~'a DePar Vlr9inia DeP articiPatlon f curb ana q the V WREREAs' ,6 zeq.a`lres Ption coStS 1 ation Y annum DpM.B er c°nStruc ,°f,waY ~ ana f T~anSP°~t S ze5'E Mem°~ of Storm Sew idewallc rl~htS ~ePa~tment o SuPe~V1SOrs 1t,~uCt tl°nS ~~ ana f°'~ S viz9inla Boa~a °f wer c°ns izea S. the ountY rm Se on pr a`eS WgEREp' Roan°ke C on °f St° tS,of.waY nea that the o'~ itS Port slaewalk nigh 1 n ° e an°ke aete'~m 3 ~ ~ f io f Ro ~~2 ~ °rt th or P t e f itS tha it Slbl $g9 ~`'~~ for IT RESOLVED $~2i3~~ f°~ i ana 'Oao'215,C5p1•ERE ORES BE to the Sum of o' °St oPti°n ~9~4 EOW ~ TR F P~op'~la to then c in accia`1~ SuPe~vis°~S aP oStS ~ aq~ee anticipate keY R°a Boa~a of °nStructlon lest n°t t° or the stagy e c a e 1 S f of th outfalls ~ an °z Siaewa k Sewer ° f,waY f ~ ightS O'215,C5~1 . p9~4.0a On motion of Supervisor Brittle, seconded by Supervisor Johnson, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, Nickens, Johnson NAYS: None ABSENT: Supervisor McGraw A COPY - TESTE: y`Y)~%~-~ ,~- Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/3/87 cc: File John Chambliss, Assistant County Administrator John Hubbard, Assistant County Administrator Phillip Henry, Director of Engineering Va. Department of Transportation ITEM NUMBER ~ /~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 1987 SUBJECT: Progress Report from the Mental Health Services of the Roanoke Valley COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Dr. Fred P. Rossel, Jr., Executive Director of the Mental Health Services of the Roanoke Valley has requested time on the agenda for a progress report about the services they provide to the citizens of Roanoke County. Mrs. Susan Ivey will give this report. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: ~~~ Elmer C. Hodge County Administrator ----------------- ------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) B , Received ( ) Referred To rattle Garrett Johnson McGraw Nickens • f i~ R~ November 4, 1987 Mr. Bob L. Johnson, Chairman ~~ Roanoke County Board of _ Supervisors P. O. Box 3800 Roanoke, VA 24015 Chairman Henry L. Woodward Dear Mr. Johnson: Vice~Chairman Robert E. Paine, Jr., M.D. This is to request time on the agenda of the Roanoke County Board treasurer of Supervisors on December 1, 1987, for Mrs.Susan Ivey to give a Daniel E. Karnes brief progress report about services provided to the citizens o secretary Roanoke County by Mental Health Services of the Roanoke Valley. Sue Ivey Executive Director Sincerely , Fred P. Roessel, Jr., Ph.D. ~ f~ Fred P. Roessel, Jr., Ph. D. Executive Director FPRjr:cd C: Mrs. Susan Ivey Mr. Elmer Hodge Ms. Mary Allen MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY EXECUTIVE OFFICES, Suite 410, 920 S. Jefferson Street, Roanoke, Virginia 24016-4494 - (703) 345-9841 Serving the Counties of Botetourt and Roanoke and the Cities of Roanoke and Salem AT A REGULAR MEETING OF THE BOARD COUNTY, VIRGINIA HELD AT THE ROANORE A-12187-9 f ITEM NUMBER ~~~~ OF SUPERVISORS OF ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 1987 SUBJECT: Authorization tooRen o precinct togtherAdmi ~stration Central Absentee V 9 Center COUNTY ADMINISTRATOR'S COMMENTS: .wY ~' SUMMARY OF INFORMATION: The County Registrar's office and Electoral Board are in need of additional space and wishommiss Toner toffRevenuee andeother offices nearer the Treasurer, C dealing directly with the public in the Administration Center. The present location is somewhat remote and not easi to amove lthe to the handicapped. It will also be necessary Staff has Central Absentee Voting Precinct to this buildlis•hed by the determined that this request can be accomP The most likely relocation of several offices in this building. approach will be to move the M g 1 Roadg and relocate eitherbthe Service Center on Kessler Accounting Department or Assessor's Office to the area vacated by Engineering. on this matter is not necessary, but is A publ i c hearing the U. S. Department of advisable. Approval must be granted by Justice in accordancee no later than Februarysl5th because relocation needs to be don held in March. Therefore the of the presidential primary being to allow for sixty days to request must be submitted immediately, process the approval. RECOMMENDATION: Staff recommends that the Board authorize the County Attorney to work with the Registrar to prepare the necessary legal documents to relocate the Registrar's Office and the Central Absentee Voting Precinct to the Administration Center. This would include 1 ~f seeking approval from the Justice Department, publication of appropriate legal notices and preparation of an ordinance authorizing this change. This ordinance would be considered by the Board on December 15, 1987 or January 12, 1988. Eliza eth Leah County Registrar Elmer C. Hod e County Administrator ACTION Approved (xl Motion by: Rnh r,_ ,Tnhns~n/Alan Denied ( ) ~ Rri+t~P to ap~.rnve relocation Received ( ) a„r~ ~Pt =„hlic- hParinq for Referred 1Ti ~/R~ To cc: File Elizabeth Leah Leonard Pick Paul Mahoney John Hubbard John Chambliss VOTE Absent No Yes Abs Brittle x Garrett x Johnson x McGraw x Nickens x ..~ JOINT ROANOKE VALLEY STATEMENT ON 198 NDA IN 1981, WITH THE ASSISTANCE OF THE ROANOKE VALLEY CHAMBER OF COMMERCE, A CONTINGENCY OF THE GENERAL ASSEMBLY, INCLUDING THE GOVERNOR AND HIS CABINET WERE BROUGHT TO THE ROANOKE VALLEY ON A SPECIAL TRAIN TO HEAR AND SEE FIRST HAND ABOUT, WHAT WERE VIEWED AT THAT TIME AS CRUCIAL CAPITAL NEEDS FOR THE ROANOKE VALLEY, THE 1981 LEGISLATIVE AGENDA WAS AMBITIOUS IN SCOPE. MANY OF THESE CAPITAL PROJECTS HAD NO PRECEDENT IN TERMS OF SIGNIFICANT STATE FUNDING FOR SIMILAR PROJECTS, AMONG THE CAPITAL REQUESTS WAS STATE PARTICIPATION AND COOPERATION IN ESTABLISHING A REGIONAL STATE OFFICE IN THE OLD POST OFFICE ~N DOWNTOWN ROANOKE, THE COMMONWEALTH DID NOT HAVE AND HAD NOT CONSIDERED THE IDEA OF CONSOLIDATED REGIONAL STATE OFFICES EACH AGENCY AND DEPARTMENT OF THE STATE HANDLED ITS OWN SPACE REQUIREMENT S ANOTHER NEW CONCEPT WAS STATE PARTICIPATION IN FUNDING CENTER IN THE SQUARE CENTER IN THE SQUARE WAS A REVOLUTIONARY IDEA, BRINGING FIVE DIVERSE ARTS AND CULTURAL ORGANIZATIONS INTO THE SAME SPACE FOR THE ENJOYMENT AND EDUCATION AS WELL AS THE ECONOMIC WELL-BEING OF THE ENTIRE WESTERN PART OF THE STATE IT WAS AN ATTEMPT BY THE LEADERS OF THE ROANOKE VALLEY TO GET STATE ASSISTANCE IN ESTABLISHING AN ARTS AND CULTURAL CENTER OUTSIDE OF THE RICHMOND AREA, PAGE 2 THE THIRD PROJECT WAS A MUCH NEEDED PEDESTRIAN OVERPASS OVER COLONIAL AVENUE FOR VIRGINIA WESTERN CONNECTING THE TWO PARTS OF THE CAMPUS LASTLY, AND PERHAPS MOST IMPORTANTLY, THE SEEDS WERE PLANTED AT THAT TIME WITH THE GENERAL ASSEMBLY MEMBERS, FOR THE RECOGNITION THAT THE STATE NEEDS TO PLAY A MUCH LARGER ROLE IN ASSISTING VIRGINIA LOCALITIES WITH THEIR AIRPORT FACILITIES. SPECIFICALLY, STATE PARTICIPATION WAS REQUESTED ICJ A 13 MILLION DOLLAR RUNWAY EXTENSION AT THE ROANOKE REGIONAL AIRPORT WE NOW KNOW THAT WITH SOUND LOGIC, PATIENCE AND PERSIS- TENCE THE ROANOKE VALLEY WAS ABLE TO SUCCEED IN ALL OF THESE PROJECTS, THOUGH THEY WERE DIVERSE, NO ONE CONSIDERED THEM TO BE IN COMPETITION WITH EACH OTHER, IT WAS FELT THAT EACH WOULD STAND ON ITS OWN MERIT AND EVENTUALLY ALL WOULD PREVAIL. IN 1986 TWO CAPITAL INTENSIVE PROJECTS CAPTURED THE IMAGINATION OF CITIZENS OF THE ROANOKE VALLEY, THEY WERE THE EXPLORE CONCEPT AND THE NEW TERMINAL FOR THE ROANOKE REGIONAL AIRPORT, MUCH PUBLIC CONCERN WAS EXPRESSED THAT PERHAPS IT WAS UNREALISTIC TO EXPECT THAT THE ROANOKE VALLEY WOULD EVER RECEIVE FUNDING FOR BOTH. MUCH DISCUSSION PERSISTED THAT IF THE ROANOKE VALLEY WERE TO HAVE ANY CHANCE OF GETTING STATE FUNDING FOR EITHER, THEY WOULD HAVE TO PAGE 3 CHOOSE PRIORITIES, FUNDING FOR ONE WOULD BE PUT IN THE ROANOKE VALLEY COLUMN AND PRECLUDE ADDITIONAL MAJOR STATE CAPITAL FUNDING FOR ANY OTHER PROJECTS FOR YEARS TO COME, WITH SUCH PUBLIC DISCUSSION, P1ANY PROMINENT BUSINESS LEADERS AT THAT TIME SPOKE UP TO SAY THAT IF THIS SCENARIO OF SETTING PRIORITIES WERE INDEED TRUE AND THAT THE ROANOKE VALLEY WOULD ONLY GET O~JE CAPITAL PROJECT FOR A LONG TIME TO COME, THAT THE AIRPORT TERMINAL MUST COME FIRST, WITH SUCH CONCERN EXPRESSED IN OUR COMMUNITY, MANY OF OUR LOCAL STATE LEGISLATORS SPOKE OUT TO SAY THAT ONCE AGAIN, AS IN 1981, THAT THESE PROJECTS WERE NOT COMPETING, THAT EACH WOULD STAND ON ITS OWN MERIT AND THAT WITH GOOD LOGIC, PATIENCE AND PERSISTENCE, WE WOULD BE ABLE TO ACHIEVE BOTH PROJECTS, THEIR STATEMENTS TURNED OUT TO BE TRUE AS WE RECEIVED UNPRECEDENTED STATE PARTICIPATION IN OUR AIRPORT TERMINAL AS WELL AS INITIAL FUNDING FOR THE EXPLORE PROJECT, IN RECENT YEARS, VALLEY GOVERNMENTAL COOPERATION ON IMPORTANT CAPITAL PROJECTS HAVE BEEN NUMEROUS, ONE CURRENT EXAMPLE OF COOPERATION IS THE ESTABLISHMENT OF THE ROANOKE REGIONAL AIRPORT COMMISSION AND THE RESULTING CONSTRUCTION OF A NEW 25 MILLION DOLLAR AIR TERMINAL, A SECOND EXAMPLE IS THE REGIONAL PARTNERSHIP WHICH IS FUNDED AND ACTIVELY SUPPORTED BY ALL VALLEY GOVERNMENTS IN PARTNERSHIP WITH THE BUSINESS COMMUNITY, AND A THIRD EXAMPLE IS THAT ALL VALLEY GOVERNMENTS HAVE JOINED IN SUPPORT OF A NEW RELIABLE WATER sir.; PAGE 4 SUPPLY TO MEET FUTURE NEEDS BY ENDORSING THE SPRING HOLLOW RESERVOIR CONCEPT, THESE ARE BUT THREE EXAMPLES OF STRONG SUPPORT FOR IMPORTANT VALLEY-WIDE PROJECTS, TODAY, ONCE AGAIN, THE ROANOKE VALLEY HAS DEVELOPED A LIST OF FAR REACHING CAPITAL PROJECTS, PROJECTS WHICH COMPLEMENT EACH OTHER, BUILD ON THE NATURAL STRENGTHS OF THE GREATER ROANOKE AREA, AND IF ACCOMPLISHED WILL ALLOW THE ROANOKE VALLEY TO CONTINUE TO LEAD THE WESTERN PART OF THE STATE, IN TERMS OF ECONOMIC DEVELOPMENT, INTO THE 21ST CENTURY, DURING A JOINT HOUSE AND SENATE CAPITAL APPROPRIATIONS COMMITTEE'S TOUR OF THE STATE, THE GOVERNOR AND GENERAL ASSEMBLY MEMBERS RECEIVED A PRESENTATION ON THE CONCEPT OF THE EXPLORE PROJECT, WHAT WAS SIGNIFICANT ABOUT THAT DAY WAS GOVERNOR BALILES' COMMENTS, IN SUMMARY, THE GOVERNOR SAID THAT THE EXPLORE CONCEPT WAS AN IMPORTANT PROJECT IN THE FUTURE OF THE WESTERN PART OF VIRGINIA, THE GOVERNOR, HOWEVER SAID VERY STRAIGHT-FORWARDLY, WITH ALL THE CONVICTION AND ENTHUSIASM THAT THIS GOVERNOR HAS BROUGHT TO STATE I~IITIATIVES THAT IT WAS NOT THE ONLY PROJECT THAT WAS NEEDED TO MOVE WESTERN VIRGINIA FORWARD, IN RECOGNITION OF THAT, THE ROANOKE VALLEY LEADERSHIP HAS O~ICE AGAIN PUT FORWARD A LIST OF PROJECTS, WHICH IN TOTAL SHOULD ENABLE WESTERN VIRGINIA TO BECOME MORE PAGE 5 COMPETITIVE, AMONG THE PROPOSED PROJECTS ARE EXPLORE, THE TRADE AND CONVENTION CENTER, FLOOD REDUCTION, NEW CAPITAL FUNDS FOR CENTER IN THE SQUARE AND A MORE DIRECT ROAD FROM BLACKSBURG TO ROANOKE, AS IN 1981 WITH THAT GENERAL ASSEMBLY PACKAGE AND IN 1986 WITH THE EXPLORE AND AIRPORT PROPOSALS ON THE TABLE, WE DO NOT BELIEVE THAT THE PROJECTS PUT FORWARD AT THIS TIME COMPETE, EACH OF THEM, AS WITH PROJECTS IN THE PAST, MUST STAND ON ITS OWN MERITS, WITH THE SAME KIND OF LOGIC, PERSISTENCE, PATIENCE AND A STRONG DOSE OF COOPERATION, WE BELIEVE ALL OF THESE PROJECTS CAN BE ACHIEVED IN THE ROANOKE VALLEY. EACH IS A PROJECT THAT SHOULD RECEIVE THE SUPPORT OF ALL THE GOVERNMENTS AND PEOPLE IN THE ROANOKE VALLEY AS WE ATTEMPT TO MOVE FORWARD, WITH MUTUAL SUPPORT AND COOPERATION, WE BELIEVE THAT THERE NEED NOT BE THE PERCEPTION OF COMPETITIVENESS. THEREFORE, THE MAYORS, VICE MAYORS, CHAIRMEN, AND VICE CHAIRMEN OF THE CITY OF ROANOKE, THE TOWN OF VINTON AND THE COUNTY OF ROANOKE, WITH THE CONSENSUS OF THE SALEM CITY COUNCIL, URGE IMPLEMENTATION OF THESE PROJECTS AND A RECOGNITION, AS IN THE PAST, THAT THESE PROJECTS ARE NOT IN COMPETITION, ITEM NUMBER _~~ AT A REGULAR MEETINATOTHEHROANOKE OCOUNTYEADMINISTRATIONNOCENTER COUNTY, VIRGINIA HELD VA., ON TUESDAY, IN ROANOKE, MEETING DATE: December 1, 1987 SUBJECT: Ordinance author all estate on Route e311 from ntheoCo~nty small plot of re School Bgoanoke Countye TaxnMaptNoth7.00a1a73f1Supervi sors of COUNTY ADMINISTRATOR'S CO/MMENTS: a J~~~~'( SUMMARY OF INFORMATION: At a meeting of the County School Boa owed thea donationnof held October 14, 1976, the School Board app a small plot of School Board propaltyroaeedinns neveratrabsp~ired tist Church to said Church. Leg p g to accomplish the tranaf~istfChurch has d ~ss 1vedSitso membership the Church. Catawba B p and is currently nonexis6ent; thus negating the School Board's ar.t-.ion on October 15, 197 On October 8, 1987, in accordance the 1950 Code of Virginia, the County County declared the small plot of real 311 in Catawba, Tax Map No. 7.00-1- 73.1 the The 17, with Section 22.1-129 of_ School Board of Roanoke estate located on Route to be surplus property. Section 18.04 of the roaerty be Raccomplishedy by gordinancet acceptance of real p P first reading of this proposed ordinance was held on N1987ber- 1987; the second reading is scheduled for December 1, ~1~ FISCAL IMPACT: U None. RECOMMENDATION: Staff makes the following recommendations: 1. That the Board of Supervisors consider the adoption of the proposed ordinance. 2. That the net proceeds from any future sale of this sur- plus property be allocated to the capital improvements fund as a reserve for capital improvements. ~" _ ~,/ Respectfully submitted, ~~ ~~ ~ ~. Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Brittle Garrett Johnson McGraw Nickens VOTE No Yes Abs _..-. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS O.F ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, DECEMBER 1, 1987 ~" ® / ORDINANCE AUTHORIZING THE ACCEPTANCE OF A DONATION OF A SMALL PLOT OF REAL ESTATE ON ROUTE 311 FROM THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, pursuant to Section 22.1-129 of the Code of Virginia, the County School Board of Roanoke County has declared the subject property to be surplus on October 8, 1987; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acceptance of the hereinafter-described real estate was held on November 17, 1987. A second reading on this matter was held on Decmeber 1, 1987. This real estate is located on Route 311 and is more particularly described as Tax Map No. 7.00-1-73.1. NOW, THEREFORE, BE IT ORDAINED by the Board of Super.vi- sors of Roanoke County, Virginia, as follows: 1. That the donation of a small plot of real estate located on Route 311 in Catawba, Tax Map No. 7.00-1-73.1, from the County School Board of Roanoke County to the Board of Supervi- sors of Roanoke County be, and hereby is, accepted; and 2. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acceptance of this pro- perty, all of which shall be upon form approved by the County Attorney. 3. That all proceeds from any future sale of this real estate are to be allocated to the capital reserves of the County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS'T'RATION CENTER, ON TUESDAY, DECEMBER 1, 1987 ORDINANCE 12187-10 AUTHORIZING THE ACCEPTANCE OF A DONATION OF A SMALL PLOT OF REAL ESTATE ON ROUTE 311 FROM THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, pursuant to Section 22.1-129 of the Code of Virginia, the County School Board of Roanoke County has declared the subject property to be surplus on October 8, 1987; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acceptance of the hereinafter-described real estate was held on November 17, 1987. A second reading on this matter was held on Decmeber 1, 1987. This real estate is located on Route 311 and is more particularly described as Tax Map No. 7.00-1-73.1. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That the donation of a small plot of real estate located on Route 311 in Catawba, Tax Map No. 7.00-1-73.1, from the County School Board of Roanoke County to the Board of Supervi- sors of Roanoke County be, and hereby is, accepted; and 2. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acceptance of this pro- perty, all of which shall be upon form approved by the County Attorney. 3. That all proceeds from any future sale of this real estate are to be allocated to the capital reserves of the County. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, Nickens, Johnson NAYS : None ABSENT: Supervisor McGraw A COPY - TESTS: Mary H. Allen, Deputy Clerk 12/3/87 Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Bayes Wilson, Superintendent of Schools John Willey, Real Estate Assessor AT A REGULAR MEETING OF THE BOARD COUNTY, VIRGINIA HELD AT THE ROANOKE IN ROANOKE, VA., ON MEETING DATE: December 1, 1987 ITEM NUMBER ~" OF SUPERVISORS OF ROANOKE COUNTY ADMINISTRATION CENTER TUESDAY, SUBJECT: Ordinance accepting an offer for and authorizing the sale of surplus real estate, 37.863 acres located off of Roanoke Boulevard and Hemlock Road, City of Salem, Tax Map No. 194-1-1 COUNTY ADMINISTRATOR' S COMMENTS : Q ~ ~j ~ _ 1/J jI ~~~ ~Cc~c U~ -~6.wa,~ b, .~~o -.,Ue~'I,~h aJf~^' ,c~,.~~lf /~i~ t.v/.~yt P-t~-~.vM1~ ~ ,. SUMMARY OF INFORMATION: At a meeting of the County School Board of Roanoke County held on January 10, 1980, the School Board approved the transfer of 37.863 acres of real estate located off of Roanoke Boulevard and Hemlock Road, behind the U.S. Army Reserve Center and Camelot Nursing Home in the City of Salem, Virginia, Tax Map No. 194-1-1, to the Board of Supervisors of Roanoke County. Pursuant to Resolution No. 2495, the Board of Supervisors of Roanoke County accepted the conveyance of the subject parcel from the School Board. The County has received an offer to purchase the entire 37.863 acre tract. Staff believes that it is in the best inter- est of Roanoke County to dispose of the property. Section 18.04 of the County charter requires that any sale of public property be accomplished by ordinance. The first read- ing of this proposed ordinance was held on November 17, 1987; the second reading is scheduled for December 1, 1987. The Board's policy for the sale of real estate provides that any person may submit an offer in writing for the purchase of property. Any written offer should be received by the County on or before November 30, 1987. ~/ FISCAL IMPACT: Sales price to be determined from the best offer. RECOMMENDATION: Staff makes the following recommendation: 1. That the Board of Supervisors reaffirm that this parcel of land is surplus and available for sale by the County. 2. That the Board of Supervisors consider the adoption of the proposed ordinance. 3. That the net proceeds from the sale of this property be allocated to the Capital Improvements Fund as a reserve for capi- tal improvements. Respectfully submitted, Paul M. Mahoney County Attorney ~ U ------------------------------------------------------------------ ACTION VOTE Approved ( ) Motion by• No Yes Abs Denied ( ) Received ( ) Referred To Brittle Garrett Johnson McGraw Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE ~ '~ COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS'T'RATION CENTER, ON TUESDAY, DECEMBER 1, 1987 ORDINANCE ACCEPTING AN OFFER FOR AND AUTHORIZING THE SALE OF SURPLUS REAL ESTATE, 37.863 ACRES LOCATED OFF OF ROANOKE BOULEVARD AND HEMLOCK ROAD, CITY OF SALEM, TAX MAP NO. 194-1-1 WHEREAS, pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been de- Glared to be surplus; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the sale and disposition of the hereinafter-described real estate was held on November 17, 1987. The second reading was held on December 1, 1987; and WHEREAS, this real estate consists of an 37.863 acre tract of land located off of Roanoke Boulevard and Hemlock Road behind the U.S. Army Reserve Center and Camelot Nursing Home in the City of Salem, Tax Map No. 194-1-1; and WHEREAS, an offer has been received for this property from in the amount of and said offer is hereby accepted; all other offers are hereby rejected; and NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi- sors of Roanoke County as follows: 1. That the offer of the amount of in to purchase 37.863 acres located off of Roanoke Boulevard and Hemlock Road, in the City of Salem, Tax Map No. 194-1-1 be, and hereby is, accepted; and ,_"~('.~ 2. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County Attorney; and 3. That all proceeds from the sale of this real estate are to be allocated to the capital reserves of the County. ITEM NUMBER ~! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 1987 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Court Service Unit Advisory Council/Youth and Family Services Advisory Board• One year terms of youth member Emily Reaser, Northside High School. Her term expired November 13, 1987. 2. Health Department Board of Directors: Two-year term of Parker Foley. 26, 1987. Mr. Foley's term expires November 3. Library Board: Four-year terms of Paula Winstead, Catawba Magisterial District; and Nancy Eddy, Windsor Hills Magisterial District. Their terms expire December 31, 1987. 4. Planning Commission: Four-year term of Carolyn Flippen, Hollins Magisterial District and Donald R. Witt, Cave Spring Magisterial District. Their terms expires December 31, 1987. Ms. Flippen is filling the unexpired term of Bob L. Johnson and Mr. Witt is filling the unexpired term of Joe Bateman. SUBMITTED BY: APPROVED BY: `~'1~.~. 7dv~ . Mary H. Allen Deputy Clerk ~~ vl/- Elmer C. Hodge County Administrator --------------------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Brittle Received ( ) Garrett Referred Johnson To McGraw Nickens ~.~+' '" A COURT SERVICES UNIT ADVISORY COUNCIL/YOUTH AND FAMILY SERVICES ADVISORY BOARD. A. COMPOSITION Board to consist of two members from each magisterial district, and one youth member from each high school. Governing bodies of each county and city served by a court service unit may appoint one or more members to a citizen advisory council. B. DUTIES: • Advises and cooperates with the court upon all matters affecting the working of this law and other .laws relating to children, their care and protection and to domestic relations; Consults and confer with the court and director of the court service unit relative to the development and extension of the court service program; Encourage the members selected by the council to serve on the central advisory council to visit as often as the member conveniently can, institutions and associations receiving children under this law and to report to the court the conditions and surroundings of the children received by or in charge of any such persons, institutions or associations. The Council should make themselves familiar with the work of the court. Makes an annual report to the court and the • participating governing bodies on the work of the council. .. .. •:.• As the Youth and Family Services Advisory Board- ~"' Establish goals and priorities for County-wide youth services; assist in coordination and planning for comprehensive ::.youth services within the private sector. Serve in an advisory capacity and to otherwise assist the Board of Supervisors to establish goals and objectives in compliance with all "minimum Standards of the Delinquency Prevention and Youth Development Act •• of 1979". Assist in conducting an assessment of the needs of youth every five years and to assist in developing an annual Delinquency Prevention Plan; further to participate in evaluating the implementation of the plan and making a report thereon to the Board of Supervisors. Provide a public forum where concerns about youth may be expressed and to receive recommendations and raise concerns of public and private organizations at any regular advisory board meeting upon proper notice. Advocates necessary legislative amendments to improve community conditions for youth development and to support the development of needed services both public and private for youth in the community. C. MEETING SCHEDULE: One a quarter, the third Tuesday, beginning January; time and place determined at meetings. ;- ..~,~ HEALTH DEPARTMENT BOARD OF DIRECTORS Established by the Nancy M. Welch, Director, Allegheny Health District on October 31, 1985. Roanoke County will appoint one individual for a two year term. Meetings will be held four times per year. TERM TERM EXPIRES -83. Parker Foley 2 years 3767 Kentland Dr:~ Roanoke, Virginia 24018 Home: 989-1194 _ Work: 989-9500 ;<<.... ~{ ' C LIBRARY BOARD A. COMPOSITION (Code of Virginia 42.1-35) To consist of not less than five (5) members, appointed by the Board of Supervisors; representing each Magisterial District, members may serve 4 year terms, only two terms consecutively B. DUTIES: For management and control of a free public library system. Has control of the expenditure of all moneys credited to the regional free library fund. Has the right to accept donations and bequests of money, personal property or real estate for the establishment and maintenance of such regional free library system or endowments for same. Has authority to execute contracts for the purpose of administering a public library service with the region. C. MEETING SCHEDULE: Fourth Wednesday of each month, 5:30 p.m., Headquarters Library Route 419. ~..~ 7 ROANOKE COUNTY PLANNING COMMISSION A. COMPOSITION- (Summarized from State Code 15.1-437) To consist of not less than five (5),nor more than fifteen (15) members, appointed by the Board of Supervisors; all shall be residents of the county or municipality, qualified by knowledge and experience to make decisions on questions of community growth and development. One members may be a member of the governing body, and one may be a member of the administrative branch. B. DUTIES: To exercise general supervision of, and make regulations for the administration of its affairs; Prescribe rules pertaining to its investigations and hearings; Supervise its fiscal affairs and responsibilities, under rules and regulations prescribed by the governing body; Keep a complete record of its proceedings and be responsible for the custody and preservation of its papers and documents; Make recommendations and an annual report to the governing body concerning the operation of the commission and the status of planning within its jurisdiction; Prepare, publish and distribute reports, ordinances and other material relating to its activites; Prepare and submit an annual budget in the manner prescribed by the governing body of the county; If deemed advisable, establish an advisory committee or committees . C. MEETING SCHEDULE: Third Tuesday of each month at 7:30 p.m., Roanoke County Administration Center. G-. ! '° } ..t..e AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 1, 1987 RESOLUTION NO. 12187-11 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for December 1, 1987, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Request for a Bingo Permit from the Vinton Moose Lodge #1121, Inc. 2. Acceptance of water and sewer facilities serving in Beacon Ridge, Section 1. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, Nickens, Johnson NAYS: None ABSENT: Supervisor McGraw A COPY - TESTE: '~Y~oc~c~, ~. Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/3/87 cc: File Bingo File Phillip Henry Director of Engineering Clifford Craig, Director of Utilities L. / ~. ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 1, 1987 RESOLUTION N0. APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for December 1, 1987, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Request for a Bingo Permit from the Vinton Moose Lodge #1121, Inc. 2. Acceptance of water and sewer facilities serving in Beacon Ridge, Section 1. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. A-12187-11.b ITEM NUMBER ~`"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 1987 SUBJECT: Request for approval for a Bingo Permit from the Vinton Moose Lodge #1121 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Vinton Moose Lodge #1121 has requested a Bingo Permit. This application has been reviewed by the Commissioner of Revenue and he recommends that it be approved. The organization has paid the $25.00 fee RECOMMENDATION: It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Deputy Clerk Elmer C. Hodge County Administrator --------------------------------------------------------------------------- ACTION VOTE Absent Approved (x) Motion by: Bob L. Johnson/Harry No Yes Abs Denied ( ) C. Nickens Brittle x Received ( ) Referred To Garrett x Johnson x McGraw Nickens x x cc: File Bingo File O~ ROANO~~ O~ FtOANp~F ~ ,F ~ ~ ~ Z _~ 2 ~ 2 ~ a~ COUNTY OF ROANOKE, VIRGINIA o d? rasa COMMISSIONER OF THE REVENUE leas APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO L -.- Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. se~C. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sec. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specfi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT BINGO GAMES Y Name of Organization ~i'/YTO/~ /~be S~ ~6 dG-~ I~~~d/ ~NC~ Street Address ~j/~ ~ ~~~5`2,~<<y~~rT/~ i~-v ~ Mailing Address ~..~ ' ~6 j( /~~, City, State, Zip Code (/1~/V ~ ~, (f ~f p~ ~/~~ Purpose and Type of Organization ~~,es 7~.~'N~~ Xl 1. ~',~~ ~b~v57~h'!~ ~ F~ ~/ p/'a f ec `;%,lr~ T ~U~' ~!7 rn a /b.is When was the organization founded? 1 Roanoke County meeting place? ~~.5 - ~j,~~o„I ~~vS~ ~~c ~ Has organization been in existence in Roanoke County for two con- tinuous years? YES_~~ NO Is the organization non-profit? YES__~ NO Indicate Federal Identification Number # ~'"y _ 6 (~ yr ~ ~ / Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: ~~ /~Q ~~ t-t~ y ~r~ q,~/ Vice-President~b ~ p2~ ~p.ryJ~,,,~.s Address: s~~/ Bob (,,,~~ Address: ~3~ L'-/A~/~bo2.Ye ~u~ Secretary: ~~-{~Y) 2S ~-~ ~~ ~ Treasurer: ,~0 /~.ir~ L1 ~~OGc~ Address: rya "~~~/=~cvcc*~ C, 2, Address: ,Qf ,~ j ~,-~( a?'s~C ~ 0 N 2JF'A~ U~ :a9 y/~ / ~,s.,~ few y,g o~s~/ Jj Member authorized to be responsible for Raffle or Bingo opera- tions: Name ~ ; / f t~ `--~1~ /~ N Home Address /b 3 1 ~!~~5~2~ ~y ~ TG~rJ ~'}~v ~ (~ t,~'~'e~,,~ , l~ r4 a `f ~ ~ ~7 Phone ~ ~~ -~8 C ~ Bus . Phone ~ [ 6 ~ ~ 3~ A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. /, /~ ~ ~ ~ l,~ acs ~ .< a c~G- e ~. ~~ 7 Gv ~ S h, .+~ G- Te r~ rk v c; RAFFLES: Date of Drawing Time of Drawing BINGO: Days of Week & Hours of Activity: Sunday e/ Monday Tuesday Wednesday Thursday Friday Saturday From To From~_ To_~ From To From To From To From To From To 2 ~. -- / State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the use of the planned or intended use of the proceeds. Use estimated amounts if necessary. _ ~- ~. ~ ' /~ ~SS~/ ~ n C ~~"" f2 C Se,~,e.,~ /E. C. ~ ti~ ~ ~ ~'' - ~', o a v L / ,erg o e ~ U ~ r T ~ ~ , ~Q Sc ~ ~ .S y°1 - ~,, I~L1L, Ec ~il~',s~~ ~.~ ~'~sl~e~s Fay. ~e~d~/ ~Hyh,~1~S /, oo a S/~lv~~~rv ~9Qr~,~ - ~6. c~~~~~~ys-_ a ~'® ~ -~~ o o ~, ~ -~ / BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: ~l,~.~y TD h~ `'y~OOS E? h~ d ~~ ~flo2-~ Address : ~. ~ ~ ~ ~-cl~-S f2 i nl (r T6 ~ T~-v - , C~ t rv "~ D r~7 County~l5/`Fn/`ol~~ State (1~Zip `~~~'7 Is the building owned by a 501-C non-profit organization? ~S Seating capacity for each location: _~ O n Parking spaces for each location: ,~ p (~ ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO lst Quarter ~ ~` 2nd Quarter 3rd Quarter ~cp. ~ 4th Quarter `~ (~ g~. ~Q Total %~ '~5' 1st Quarter y'~p,dQ 2nd Quarter~,3dD.dd 3rd Quarter a~ /y6 oD 4th Quarter~.~ (p~ ~ d Total p p 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? ~/'~ 5 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? ~.~..5 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? Y~~ S T 4 ~.. .. 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? ~ ~ S 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? eS 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? '~(~ 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?~ 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? ~~ 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? ~j 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? ~/ 2 S 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? BLS 13. Does your organization understand that any organization found in violation of the County Bingo and Rafi'le Ordinance or X18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? ~/i?,S 5 .._ 14. Has your organization attached a complete list of its member- ship to this application form? ~ ~ 15. Has your organization attached a copy of its bylaws to this application form? ~ ~ ~ 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? u ~S If yes, state whether exemption is for real, persona property, or both and identify exempt property. j~~, ,g / ~ ~, ;• ~~ ~ „~ G ~, 17. State the specifyic tyype an/d purpose of the organiz/ation. ~~E',c~. ~ ~, ~' N) p ~ _ / h /`~'Q L~ , d ~ F~c. /l ~ /~Jf?T i ~f/ TJ.C' ~ ]~/J/ ~~ nw /n a K~: O v 2 c' o yr, .~ ~ r,,,' ,~ ,~ /4 r~~ ~~ ~ p ~~ ~ ~ '7`r "~! r LAG. ~~n f~ D S G. LU q C ~'/l Q / /'r f'V L9 ~G C~ Q ~ G i.f .~ S'~ /~ / ; G ¢S 18. Is this organization incorporated in Virginia? y'~ S If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? /i-l (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? sro (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value 6 ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? }~2~5 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on X18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? ~j~,j b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? ~ ~-5 (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? ~(~ S -z d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit?~ ~J 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? ~ ~ -~ 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3$ of the gross receipts of an organization's Bingo operation? ~'.~,5 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? ~ L S 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501-C of the United States Internal Revenue Service? 'X~v_,5 (Certificate must be attached.) 7 ._ f 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? ~(e_S 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? urz5 a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: TAE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in X18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: n Name Subscribed and sworn before me, My commission expires: K L .. '~d ~r ~` RTR ~ ~p~P,~~"ICA~It ," ~ a A ? .I~ f ~ ~^~~ ' ~ ,s ~ ~ ~ ~,~ , ~ti fit.. ~Roan~oke~ >~~A~~2;4~]~80~~13~~ ~ .~;, ~,~ ~ ~, ~,. l X y~ i '~ ~ " ,-f 'F y" T ' ~1~',~ - - _ ,-~! ~ yet; f ~ n Z. ~ ~,'~ rY Title Home Address av~ ~ y this day of ~~~ i',y ~~.,r19 ~'7" ~ ~ - ~_~ (~i No ary Public `' 1 i l i~. ~~ti ~f~ r 8 - / NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ate Commiss' ner of t e Revenue The above application is not approved. // ; Date Commissioner of the Revenue 9 A-12187-11.a ITEM NUMBER ~ ~'_' ~'`~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 1, 1987 SUBJECT: Acceptance of water and sewer facilities serving in Beacon Ridge, Section 1 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The developer of Beacon Ridge, Section 1, Fralin & Waldron, Inc., has requested that Roanoke County accept the deed conveying the water and sewer lines serving the subdivision along with all necessary easements. The water and sewer lines are installed as shown on engineering plans prepared by Buford Lumsden & Associates entitled Plans for Section 1, Beacon Ridge dated July 20, 1983, which are on file in the Public Facilities Department. The water and sewer line construction meets the specifications and the plans approved by the County. ~i/ FISCAL IMPACT: The values of the and $33,000 respectively, RECOMMENDATION: water and sewer construction are $25,000 The staff recommends that the Board of Supervisors accept the water and sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: ~~~-~-C Phillip T. Henry, P E. Director of Engineering APPROVED: ~'G ~ Elmer C. Hodge County Administrator 1 ------------------------------------------------------------------ ACTION VOTE Approved ( ~ Motion by: Bob L. Johnson/Harry No Yes Absent Denied ( ) C. Nickens to approve Brittle x Received ( ) Garrett x Referred Johnson x To McGraw x Nickens x cc: File John Hubbard Phillip Henry Clifford Craig 2 DEPARTMENT OF BEACON RIDGE, SEC.1 PUBLIC FACILITIES a •1 1 .. i During the months of September and October, 1987, the following economic development activities took place: 1. Activities coordinated with the Regional Partnership included participation in the following prospect visits and hosting activities: A. Out of state prospect assistance for 35,000 square foot operations center location. This prospect made a visit to the Roanoke Valley and was provided information on two County sites. B. Economic Development Cabinet meeting in preparation for Diamonstein Commission Report. C. Marketing meeting to coordinate state and local domestic marketing activities. West coast state economic development representative, Mr. Bill Hudson, present. 2. Roanoke County received 22 inquiries during this two month period. Sixteen of these are based on responses to advertising. The total number of inquiries for this fiscal year is 49. All inquiries have been sent responses. 3. The following local companies were visited: A. All companies located at the Southwest Industrial Park B. Gwynn & Harmon REALTORS: Better Homes & Gardens C. Southeastern Optical, Inc. D. Luigi's 4. The following local companies and individuals received a certificate of appreciation: A. The Country Bear Day School, Inc. B. Green and Associates, Inc. C. Unique Rewards D. Fantasea Cruises, Ltd. 5. The Economic Development Division participated in the following seminars and events: The Annual Virginia Economic Developers Association, Goals and Objectives Seminar by UVA, Virginia Tech Research Center opening, International Trade Association Export seminar, 5th Planning District meeting on hazardous waste centers and public policy, Center for Innovative Technology informational meeting, Diamonstein Commission report, Roanoke Valley Commercial Multiple Listing Service meeting. If there are questions or comments, please advise the Economic Development Division. • A P P E A R A N C E R E Q U E S T - - - - - - - - - - - - - - - - - . _ ~~ ~ ~ PUBLIC HEARING ON I would like the Chairman of the Board of Supervisors to recognize me during the public hearing on the above matter so that I may comment. I agree to follow the guidelines listed below. WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. 1. Each speaker will have between three and five minutes available whether speaking as an individual or representative. The chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. 2. Speakers will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. 3. All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. 4. Both speakers and the audience will exercise courtesy at all times . 5. Speakers are requested to leave any written statements and/or comments with the clerk. 6. INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. P L E A S E W R I T E L E G I B L Y - - - - - - - - - - - - - - - - - - NAME : .`~~i~`~t~~~:~1-L ADDRESS : SOS / -t-~-~t~J ~~. ~~-J - ~~~~ PHONE : ~,~~ - U ~~ PLEASE NOTE: (After filling out, give to the Deputy Clerk. Thank you.> ~~' A P P E A R A N C E R E Q U E S T ~` t`' ! ~ t PUBLIC HEARING ON 1,~ ~ ; ;y , ~ ~~ ~'.~~~ ~ <-' - r ~, ~. I would like the Chairman of the Board of Supervisors to recognize me during the public hearing on the above matter so ~` that I may comment. I agree to follow the guidelines listed below. WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND .'. ADDRESS FOR THE RECORD. 1. Each speaker will have between three and five minutes available whether speaking as an individual or representative. The chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. 2. Speakers will be limited to a presentation of their point of ,'~~~` view only. Questions of clarification may be entertained by the Chairman. ~: 3. All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. 4. Both speakers and the audience will exercise courtesy at all times. 5. Speakers are requested to leave any written statements and/or comments with the clerk. 6. INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. P L E A S E W R I T E L E G I B L Y NAME: ~~~; ,.:., f ~ /- L C ~i /kr; ADDRESS : ~ s' / S S.f~. ~~~ ~t"~, c ~ ~~- '7 PHONE : %Oi' ~~/h~ PLEASE NOTE: (After filling out, give to the Deputy Clerk. Thank you.) A P P E A R A N C E R E Q U E S T - - - - - - - - - - - - - - - - - PUBLIC HEARING ON I would like the Chairman of the Board of Supervisors to recognize me during the public hearing on the above matter so that I may comment. I agree to follow the guidelines listed below. WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. 1. Each speaker will have between three and five minutes available whether speaking as an individual or representative. The chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. 2. Speakers will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. 3. All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. 4. Both speakers and the audience will exercise courtesy at all times . 5. Speakers are requested to leave any written statements and/or comments with the clerk. 6. INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. P L E A S E W R I T E L E G I B L Y - - - - - - - - - - - - - - - - - - NAME: C ~ 1 ADDRESS : ~~. `~ .~ ~~ .~~~ l~ ~a~ ~~' ~Z~~~ PHONE : ~ ~~/ Z 3 % ~---- . T-TT PLEASE NOTE: (After filling out, give to the Deputy Clerk. Thank you.> r-- A P P E A R A N C E R E Q U E S T PUBLIC HEARING ON ~'~~,, j ~~,, ~~<>9~J ~ ~' ~J I would like the Chairman of the Board of Supervisors to recognize me during the public hearing on the above matter so that I may comment. I agree to follow the guidelines listed below. WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. 1. Each speaker will have between three-and five minutes available whether speaking as an individual or representative. The chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. 2. Speakers will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. 3. All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. 4. Both speakers and the audience will exercise courtesy at all times . 5. Speakers are requested to leave any written statements and/or comments with the clerk. 6. INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. P L E A S E W R I T E L E G I B L Y NAME : -~L( ~ t~ ~'"!~ //J 14`-~.~~~~_` ; ADDRESS: PHONE : t:.-. /„ ~ ~ C; ~ -: PLEASE NOTE: (After filling out, give to the Deputy Clerk. Thank you.) a ~ ,. OF ROANp,~,~ ti 2 p O ~J a 18 ~~ 88 SFSQUICENTENN~P~ A Bcauti(ul Beginning . , ~. C~n~tnt~ of ~nttnak~e BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ELMER C. HODGE BOB JOHNSON. CHAIRMAN HOLLINS MAGISTERIAL DISTRICT p LEE GARRETT. VICE-CHAIRMAN October 19 , 19 ° 7 WINDSOR HILTS MAGISTERIAL DISTRICT ALAN H. BRITTLE CAVE SPRING MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Ms. Martha Plank Roanoke Times & World News P. O. Box 2041 Roanoke, Virginia 24011 Dear Ms. Plank: Please publish as a legal advertisement the attached resolution adopted by the Board of Supervisors on Tuesday, October 13, 1987. Publish in both the morning and evening editions on the following dates: Tuesday, October 27, 1987 Tuesday, November 3,1987 Please bill the Roanoke County Board of Supervisors, P.O. Box 29800, Roanoke, Virginia 24018. If you have any questions, do not hesitate to contact me. Sincerely, ~- Mary H. Allen Deputy Clerk P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772-2004 MAJ. J. E. ROBERTSON Chief Deputy 387-6043 CAPT. J. H. McCORKLE, JR. Criminal Investigations Division 387-6064 CAPT. L. J. WADE Uniform Division 387-6062 November 10, 1987 ~2~G-. L ~'~'J l~ ~ r ~- ; C.t-: Mr. Bob L. Johnson, Chairman Board of Supervisors PO Box 29800 Roanoke, Va. 24018-0798 Dear Bob: CAPT. D. A. LaPRADE Services Dirision 387-6320 CAPT. S. P. HUFF Correctional Division 387-6346 LT. C. E. GREER Civil Dirision 387-6136 I am responding to your letter of November 6, 1987, in which you replied to my suggestion that the County develop an ordinance to charge a fee for our officers responding to false burglary alarms. You will also recall that I mentioned that we allow two false alarms per month at no cost, which can be changed in the event that this does not have the impact that we feel it should have in decreasing false alarms. I concur that a provision should be added to discontinue the services if the fines are not paid within thirty days after receipt. May I suggest that you discuss this matter with. iir. Hodge and Mr. Mahoney so that an appropriate order can be drafted similar to the one in Roanoke City. I will be happy to appear before the Board in support of the proposal; however, we must act quickly if it is to be completed while I am in office. I would not want to initiate this matter any later than the first meeting in December, as I .feel that it would be inappropriate for me to do so as a last minute gesture. If you f~~l this is a matter that should be handled by Sheriff-Elect Mike Kavanaugh, it is agreeable with me. It seems to me that the more appropriate time to pursue the matter is before I leave office; however, I leave this to your good judgment. Cord' lly yours, '0. S. Foster Sherif f /lav ~~~~ O~ pF THE 5~~~ j~~ O. S. FOSTER, SHERIFF SALEM, VIRGINIA 24153 PHONE 387-6140 P. O. BOX 510 c: Mr. Elmer Hodge, County Administrator Major J. E. Robertson Mr. Paul Mahoney, County Attorney F-13 O~ AOANp,~,~ ~ ~ z ~' 2 J .ate ~~~~~ ~ ~iY ~~Y ~~ ~{ ~~ ~/ 18 E50 $$ SFSQUICEN7ENN~P~ A Beautifu/Beginning BOARD OF SUPERVISORS BOB JOHNSON. CHAIRMAN HOLLINS MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR LEE GARRETT. VICE-CHAIRMAN ELMER C. HODGE WINDSOR HILLS MAGISTERIAL DISTRICT ALAN H. BRITTLE CAVE SPRING MAGISTERIAL DISTRICT Ap ril 27, 1987 STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT The Reverend Rudy Holland QB~j ... Q p ~,2 Berean Baptist Church Dalewood Avenue Salem, Virginia 24153 Dear Reverend Holland: On behalf of the Board of Supervisors, I would like to thank you for giving the invocation at the Board of Supervisors' meeting in the past. ,'t We would again like to call on you to present the invocation ,~~ If you are unable to ~~~ ~ , on Tuesday, ~" "" ~ do this, please call me at 772-2005. Someone from this office will be calling you soon to see if this time is acceptable to you, or if you would prefer another date. The Board members are aware of how busy your schedule is, and they appreciate your volunteering the time to offer God's blessing at their meetings. Sincerely, Mary H. Allen Deputy Clerk Yes - t«~e.d~ ~o C~ud.~y.~xt~ s/s/ ~ ~1 f~lL- ~-~ `~ sta.`"~,`~; /o~ar~~ 7 - P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 9 8 (703) 772-2004 Qi,57ric.~ T~.~i ii~j Q /~~" ~Aa'Ey , CLia~:~ ter, , ~ i~~ah , Sy~~,~s `f~i~8 ~ ~Gv.P~` cS~ ,~~ic~ ~/rlii T- /~~l/i ,605- ~o~r/C ~'G~ Q ~"fi. h! ~L E~ 7" ~pw~ // ~ CG~iE cS~Qii1G i o? c~}.s . ~3/o?~~e.~' . ® Tom- ~ ~~e // ® ,~`~ivE 2~ iui c ,~ `~yvfLi /~?E/~ EIS ~ ,~ic,~ .Pa,a~s ~~,~~ a~~ ~~~~ ~~~ ~9 ~ yam, ~1a~1~~ 3~a ~~~ 3/~a~~ ® ~'E-,c3~c~r/ ~~3.~C3~/c L,/, `Il~~ ~y-~ /y Per ~0~~ ~y ~/~~c ~o~rs ~P Svv~c~s ~QarC~ ~ ,~ 5'i',G ~ ~L~i7- L-, ~ ~C~ ~/~i3~87 ~~i~3~8~ ~5 Q~s~~°~i ~~~%~~~~~ ~ l ~ ~ ~v £~~i~3/87 ~/i ~~ ® 7 ~ ,~ci s - f r*~ f ,emu-}- L'~ ~ea~. ,~'~s ~'-~~~ J-E ~2 m ~ ice, ~s ~jf7~~rry~rl~ ~. Srrro4~PrSC1~ ~ G~,~~'•~ ~ t3 c7~05' d~~ `~-/'/~7 G~ . ~ c~~4rlCP ~-Cr/~E~ /y!P/s~ .(~P~S - /%~{~°'~~Irz'~''~ P Q ~/l4i/,S ~ ~ - ~ ' r~ `~4~~~1 UP~%~ ~h~ ~ ~` ~rG' Of v ~BCTVrS ___~- /~` ~~ R~ SevG~i "c~°S Covrr vim,' ~/~' L° Q i~~.• ~i/riG,6l ~C°Q/ ~lt~4'G/~~ "~(9E~i~S l~/l~/~~1 c~ ~~5. L~ ~/q,:- ~Q~P ~~~.,~9 ayes ~2~3./e~ ~ GIs //~~~ ~4-~e~ l~ llr~ s ~ c, ~~s ~ ~~~~~~ ~ m ~~/mss ~ Sam/ ~ ~ia•ri~-,~.~ : ~9~' ~`i""'~~ ' ~ ~c°~GL° 4 ~ cre?ris 4/~~~s.7 ~ , ` d~~~y ~4r~ /~rS ~C vlq ~i ~ ~5 ~ ~U~ , /~lrs: ~~~y ~~~~ C~°cn°~li~/~ C~/.ha~5o.-- ~~15 ~ ~ yEr-r/.S 1~C3/~&7 ~ifo~~ CGCi/I ~y '~~-~ni%7~ ~o~ .~i ~ ~~scS ~a~ ~ , /v~ _ - ~,~o ms`s C..-G•~/yam d=/;W ` `~ , !~/ /~%~s ~ ~y~rJ l~~Q~/~7 ~ /1~<~ hit e~ ~4 z z ~-~' ~~ - ~q~y~~° ~ °' `~~c,~`s ~o~~o,~e ~.~-~Y ~oa~~ ~Q'~ © /~ii ~~~~ ~ - Tho-~~s ~ Ca~w,d~, ~ ~e~is ©~~`.~ .~~.~ _ ~.~- Cam,;-~G.~J, ~s1,~..~~ `~ ~7~~:-P,S 6/~~87 ~/~/~.~ ~/.~G~e ~ ~ ~~~~~ ~ ~~v~~E ~ ~-/~/e Cam. F,~E~ ~ %/~,Z~,- ~ Cb. moo:{ ~,~ hw~ys T,-~~S~,~f;~~- ~~~e ~,~r,~g ~~~~-, -- ~~ /fy ~if/ ~. ~. ~~c P~tS / ~G~i1 ~`/ ~rGf L, Cji ~5 0 ~J ~i %1 /mot ~i ~a ?r ~~ ~ /yep , 3~1~~7 ~/ CS j'tF~~je~ /~ ~C/ A~5 7~~~ ~O~s~ v~~ j~j C.. Gl/ ~°~ ~° 'V OCf~~ ~ ~ 9 c~c~zss ~/~~ ~ OF (iOANp~~ ~ , ~ z ~ ~ 2 o 1 ~i'~~~ ~~ A. ~~~~~ a 4 %~I` 18 E50 88 SFS~UICENTENN~P~ A Bcauti~ull3c~innbtK BOARD OF SUPERVISORS BOB JOHNSON. CHAIRMAN COUNTY ADMINISTRATOR HOLLINS MAGISTERIAL DISTRICT ELMER C. HODGE LEE GARRETT. VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT ALAN H. BRITTLE CAVE SPRING IAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS M E M O R A N D U M VIN TON MAGISTERIAL DISTRICT To: File From: Elmer C. Hodge Date: November 12, 1987 Subject: County-owned property being set aside for recreational use in the AMP/Hollins Road area County Administrator Elmer Hodge and Economic Development Specialist Brent Sheffler met at 4:30 p.m, this date with Messrs. George Penney, Ray Otey, and Virgil Bailey, residents of the area around the County-owned property who were appointed as an informal committee to protect the neighborhood's interests. The other two members of that committee, Messrs. Paul Mazey and Mel Mayfield, were not present. Listed below are the items that had been agreed upon at the end of today's meeting: [1] The County will get the closing documents on the sale of land to the Shimchocks, copy them, and send a copy to the committee members. [2] The County is to complete the Ballfield Use agreement with Ingersoll Rand describing access, parking, and field maintenance. The draft agreement is to be amended and executed. When finalized, copies of the agreement are to be sent to Human Resources Manager Steve Goldfarb at Ingersoll-Rand and to the committee members. [3] Messrs. Penney and Otey desire heavy screening between their properties and the subject County property. They have requested that Roanoke County meet with Plantation Nursery to have dead trees replaced and new screening planted. The new plantings, when mature, should reach a maximum height of fifteen feet. P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 9 8 (703) 772-2004 -2- Elmer Hodge stated that County Director of Procurement Jack Council would meet with one of the committee members on the site Monday or Tuesday (November 16 or 17) with a Plantation Nursery representative. (4] The County presently has a resolution dedicating to public use the eight acres in question. The County is to have the County Attorney modify the deed on the remaining eight acres and re-draft our existing resolution to read as follows: "That the property is to remain as is until such time that, as the need arises, the property be used only for recreational purposes if necessary." The Board of Supervisors is to be asked to allow for this change in the deed at their December 1, 1987, meeting. It was also asked that the County include a history of the actions on the property to date and the reason for the change. [5] There was a request to rezone the eight-acre tract (dedicated for public use) from its present Industrial M-1 zoning to a classifica- tion which would assist in maintaining its use for recreational purposes. There was some question as to whether this likely would be Residential, Rural Preserve, or Agricultural A-1. [6] Referring to point (4], included in the amendments should be a description of access to the park such as "access to public use park shall be made through State-maintained road off of Hollins Road rather than through Meadewood Drive, even if Meadewood Drive becomes a part of the State secondary system." BDS/meh cc - Mr. Mr. Mr. Mr. Mr. Mrs Mr. Mr. Mr. Mr. George Penney Ray Otey Virgil Bailey Paul Mazey Mel Mayfield Mary H. Allen Timothy W. Gubala Brent D. Sheffler Paul M. Mahoney J. Gradick Council