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Home My WebLink About1/13/1987 - RegularF o`` .~ o ~ ~ _ ~L~~Yt~ ~~ ~~~~~~~~ ~ d iesa ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JANUARY 13, 1987 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetincrs are held on the second and fourth Tuesday of each month at 2:00 p..m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (2:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Clarence H. Tyree Staunton Ave. Church of God 3. Pledge of Allegiance to the United States Flag. B. COUNTY ADMINISTRATOR'S COMMENTS ANNOUNCED THAT ROANOKE LIVING HAS BEEN PUBLISHED AND IS NOW AVAILABLE. ALSO RECOGNIZED JOHN SCHEAR, MANAGER OF C&P TELEPHONE FOR HIS ASSISTANCE TO ROANOKE COUNTY BY SUPPLYING A TRUCR TO DECORATE THE CHRISTMAS TREE. C. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. REQUEST FOR EXECUTIVE SESSION FOLLOWING ITEM E-10 TO DISCUSS SETTLEMENT OF LITIGATION (2.1-344 (a) 6 ADDITION OF E-11 - PROPOSED SETTLEMENT OF FRIENDSHIP MANOR LITIGATION D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS CHAIRMAN JOHNSON PRESENTED A FRAMED CERTIFICATE TO SUPERVISOR BRITTLE FOR HIS EFFORTS IN ECONOMIC DEVELOPMENT DURING HIS CHAIRMANSHIP E. NEW BUSINESS 1. Ratification of Horse Center Advisory Committee. MOTION BY GARRETT, SECONDED BY BRITTLE TO RATIFY COMMITTEE URC. 2. Establishment of County Holidays for calendar year 1987. MOTION BY HCN, SECONDED BY AHB TO APPROVE STAFF'S RECOMMENDATION WITH DEADLINE OF APRIL 1 TO REPLACE VETERANS DAY WITH THE DAY AFTER THANKSGIVING IF ALL CONSTITUTIONAL OFFICERS AGREE URC 3. Approval of funding for a "Utilization of Volunteer Resources" Training Seminar. MOTION TO SAM, SECONDED BY AHB TO APPROVE FUNDING. AYES - AHB, LG, SAM, BLJ NAYS - NONE ABSTAIN - HCN 4. Authorization of funding for a planning/goal setting work session for the Board of Supervisors and certain County staff. MOTION BY AHB, SECONDED BY LG TO APPROVE FUNDING. AYES: AHB, LG, SAM, BLJ NAYS: HCN 5. Offer to Purchase Homewood #2 Well Lot MOTION BY LG, SECONDED BY SAM TO DENY OFFER OF PURCHASE URC 6. Approval of Proposal for an Appearance Improvement Program for Roanoke County. MOTION BY AHB/SECONDED BY HCN TO RECEIVE AND FILE FOR FUTURE CONSIDERATION. URC 7. Approval of Ten-Year Street Light Agreement with Appalachian Power Company. MOTION BY AHB/SECONDED BY SAM TO EXECUTE CONTRACT AFTER REVIEW BY STAFF AND COUNTY ATTORNEY URC 8. Priority List for the Road Bond Program. MOTION BY LG/SECONDED BY SAM TO APPROVE URC 9. Report on road improvements in the Hollins Community Project. MOTION BY BLJ/SECONDED BY AHB TO APPROVE STAFF RECOMMENDATION 2 URC 10. Approval to transfer land to the Southwest Industrial Park . MOTION BY AHB/SECONDED BY SAM TO APPROVE STAFF RECOMMENDATION URC EXECUTIVE SESSION TO DISCUSS LEGAL MATTERS: FRIENDSHIP MANOR LITIGATION 11. Proposed settlement of Friendship Manor Litigation. MOTION BY AHB/SECONDED BY SAM TO APPROVE STAFF RECOMMENDATION TO SETTLE LITIGATION. AYES: AHB, LG, SAM, BLJ NAYS: HCN F. REQUEST FOR WORK SESSIONS G. REQUESTS FOR PUBLIC HEARINGS H. FIRST READING OF ORDINANCES 1. Ordinance accepting an offer for and authorizing the conveyance of surplus real estate, Old Bent Mountain Fire Station. SECOND READING - 1/27/87 2. Ordinance authorizing the acquisition of .017 acre of real estate from the Catawba Hospital. SECOND READING - 1/27/87 I. SECOND READING OF ORDINANCES 1. Ordinance authorizing the grant of a property interest in exchange for the release of a reversionary interest with Mason Cove Civic Club, Inc . MOTION BY SAM/SECONDED BY AHB TO APPROVE ORDINANCE URC 2. Ordinance authorizing the lease of 10.40 acres of real estate to Oscar Wilford Hall and Josephine Musser Hall. 3 MOTION BY SAM/SECONDED BY AHB TO APPROVE ORDINANCE URC J. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals HCN NOMINATED WILMORE T. LEFFELL FOR A SECOND TERM. 2. Community Corrections Resources Board BLJ NOMINATED BERNARD HAIRSTON 3. Court Service Unit Advisory Council Youth and Family Services Advisory Board. HCN NOMINATED HOYT RATH FOR A SECOND TERM 4. Recreation Commission HCN NOMINATED ED REYNOLDS FOR 3 YEAR UNEXPIRED TERM OF JAMES H. DAUGHTRIDGE K. REPORTS AND INQUIRIES OF BOARD MEMBERS MCGRAW: HAS HAD SEVERAL REQUESTS TO STRENGTHEN THE NOISE ORDINANCE. REQUESTED COUNTY ATTORNEY TO INVESTIGATE THE COST OF A DECIBAL METER AND WOULD LIKE THIS PLACED ON FUTURE AGENDA FOR BOARD DISCUSSION. Tnv*rcn*T _ REQUESTED THE COUNTY ADMINISTRATOR TO INVESTIGATE HAVING THE BOARD MEETING FILMED FOR TV. REQUESTED A PILOT PROGRAM WITH CLEAN VALLEY COMMITTEE TO BEGIN A RECYCLING PROJECT. WOULD LIKE A WORK SESSION ON THIS IN THE NEAR FUTURE. L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Minutes of Meeting - October 28, 1986, December 16, 1986, January 5, 1987. 4 BLJ REQUESTED THAT JANUARY 5, 1986 MINUTES BE REMOVED FOR CHAIRMAN JOHNSON'S REMARKS TO BE INCLUDED AND COMMITTEE ASSIGNMENTS CHANGED. 2. Acceptance of water and sewer facilities in The Falls, Section 2 subdivision. 3. Confirmation of Committee Appointments to the Human Services Committee and the Regional Partnership Site Advisory Committee. 4. Acceptance of water and sewer facilities in Buckland Forest, Section 3. 5. Request to grant a drainage easement and an access easement on well lots in Castle Rock West, Section 3. 6. Request for a Bingo Permit from Loyal Order of Moose Lodge No. 284. SAM REQUESTED THIS BE VOTED ON SEPARATELY BECAUSE HE IS A MEMBER 7. Acceptance of Streets in LaBellevue Subdivision into the Secondary System. ITEM 6: BLJ MOTION/SECONDED BY HCN AYES: AHB, LG, HCN, BLJ ABSTAIN: SAM CONSENT AGENDA APPROVED WITH REMOVAL OF 1/5/87 MINUTES ON ITEM 1 AND ITEM 6. MOTION BY BLJ/SECONDED BY HCN - URC M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. Youth Haven II Status Report 2. Economic Development Update 3. Contingency Fund Balance O. EXECUTIVE SESSION pursuant to the Code of Virginia 2.1-344 (a). P. ADJOURNMENT 5 O~ ~OAIyO~ F ~ ~. L . i A Z `f, d? 1838 C~vixn~~ ~a~ ~nttn~kr ROANORE COUNTY BOARD OF SUPERVISORS AGENDA JANUARY 13, 1!87 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second and fourth Tuesday of each month at 2:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (2:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Clarence H. Tyree Staunton Ave. Church of God 3. Pledge of Allegiance to the United States Flag. B. COUNTY ADMINISTRATOR'S COMMENTS- C. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS E. NEW BUSINESS _ 1. Ratification of Horse Center Advisory Committee. 2. Establishment of County Holidays for calendar year 1987. 3. Approval of funding fora "Utilization of Volunteer Resources" Training Seminar. 4. Authorization of funding for a planning/goal setting work session for the Board of Supervisors and certain _ County staff. 8. Offer to Purchase Homewood #2 Well Lot 6. Approval of Proposal for an Appearance Improvement Program for Roanoke County. 7. Approval of Ten-Year Street Light Agreement with Appalachian Power Company. 8. Priority List for the Road Bond Program. 9. Report on road improvements in the Hollins Community Project. 10. Approval to transfer land to the Southwest Industrial Park . F. REQUEST FOR WORK SESSIONS G. REQUESTS FOR PUBLIC HEARINGS H. FIRST READING OF ORDINANCES 1. Ordinance accepting an offer for and authorizing the conveyance of surplus real estate, Old Bent Mountain Fire Station. 2. Ordinance authorizing the acquisition of .017 acre of real estate from the Catawba Hospital. I. SECOND READING OF ORDINANCES 1. Ordinance authorizing the grant of a property interest in exchange for the release of a reversionary interest with Mason Cove Civic Club, Inc . 2. Ordinance authorizing the lease of 10.40 acres of real estate to Oscar Wilford Hall and Josephine Musser Hall. J. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Community Correctins Resources Board 3. Court Service Unit Advisory Council Youth and Family Services Advisory Board. 4. Recreation Commission K. REPORTS AND INQUIRIES OF BOARD MEMBERS L. CONSENT AGENDA 2 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE -ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Minutes of Meeting - October 28, 1986, December 16, 1986, Januar~~ 5, 1987. 2. Acceptance of wager and sewer facilities in The Falls, Section 2 subdivision. 3. Confirmation of Committee Appointments to the Human Services Committee and the Regional Partnership Site Advisory Committee. 4. Acceptance of water and sewer facilities in Buckland Forest, Section 3. 5. Request to grant a drainage easement and an access easement on well lots in Castle Rock West, Section 3. 6. Request for a Bingo Permit from Loyal Order of Moose Lodge No. 284. 7. Acceptance of Streets in LaBellevue Subdivision _ into the Secondary System. M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. Youth Haven II Status Report 2. Economic Development Update 3. Contingency Fund Balance O. EXECUTIVE SESSION pursuant to the Code of Virginia 2.1-344 (a). P. ADJOURNMENT 3 O~ RoAN~ffcc' ~ '~ ~ Z ~ ~~~~~ ~~ ~~~trt~~~ a? t COUNTY ApMINISTRATOR ELMER C. HODGE January 15, 1987 The Reverend Clarence Tyree Staunton Avenue Church of God 1926 Staunton Avenue Roanoke, Virginia Dear Reverend Tyree: BOARD OF SUPERVISORS ALAN H. BRITTLE. CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB JOHNSON. VICE CHAIRMAN HOLLINS MAGISTERIAL DISTRICT LEE GARRETT WINDSOR HILLS MAGISTERIAL DISTRICT STEVEN A. McGRAW GATAWBA MAGISTERIAL DI6TRICT 1-TARRY C. NIG KENS VINTON MAGISTERIAL DISTRICT On behalf of the Board of Supervisors, I would like to take this opportunity to let you know of our appreciation for your attending the meeting on January 13, 1987 to offer the invocation. We feel it is most important to ask God's blessing on these meetings so that all is done according to His will and for the good of all citizens. Thank you again for sharing your time with us. Very_~truly ~yo rs ! I TT ~ f~ ~ ~r Y Bob L. John~n, Chairman. Roanoke Cou ty Boa rd ~'.of~•S.ug~r.visors mha P. O. BOX 3800 ROANOKE. VIRGINIA 24015 (7031 777-~nnn O~ FtOANO~ F ~..I• ~~ Z a COUNTY ADMINISTRATOR ELMER C. HODGE C~a~tn~~ ~f ~~~tnv~e Mr. C. L. Whitehurst 1354 Duke Drive Vinton, Virginia 24179 Dear Mr. Whitehurst: January 15, 1987 BOARD OF SUPERVISORS ALAN H. BRITTLE. CHAIRMAN CAVE 6PRING MAGI^u ~'E RIAL DISTRICT BOB JOHNSON. :~IGE CHAIRMAN HOLLINS MAGIS ERIAL DISTRICT _EE GARRETT WINDSOR HILLS MAGIS-'ERIAL DISTRICT STEVEN A. MGGRAW CATAWBA MAGIS'1-ERIAL 016TRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT The Board of Supervisors have asked me to express on their behalf their sincere appreciation for your previous service to the Human Services Committee. Allow me to personally thank you for the time you served on this Board. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. This is to advise that at their meeting held on January 13, 1987 the Board of Supervisors voted unanimously to reappoint you as a member of Human Services Committee for another two-year term beginning January 1, 1987. Your term will expire on December 31, 1988. State law provides that any person elected, re-elected, appointed to any body be furnished a copy of the Freedom of Information Act; your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. Both of these have been amended by the 1984 Session of the Virginia General Assembly, and a copy of each amendment is attached. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Ver tru~y,~y rs/, .:i ,~ Bob L John n Chairman mha Enclosures Roanoke County~Board of_ Su'perwisors P. O. BOX 3800 ROANOKE, VIRGINIA 24015 (703) 772-2004 P. O. BOX 3800 ROANOKE. VIRGINIA 24015 (703) 772-2004 L __ O~ ROAIyO~~' ~, a ,~~" Z Cn~~t~t~ ~r~ ~~~~~r~~ January 15, 1987 COUNTY A~MfNISTRATOR ELMER C. HOOGE BOARD OF SUPERVISORS ALAN H. BRITTLE. CI-(AIRMAN Mr . James E. Garlick GAVE SPRING MAGISTERIAL DISTRICT BOB JOHNSON. VICE CHAIRMAN 605 Hemlock Road NOLLINS MAGISTERIAL DISTRICT Salem, Virginia 24153 LEE GARRETT WINDSOR HILLB MAGISTERIAL DISTRICT STEVEN A. MCGRAW Dear Mr . Garlick : CATAWBA MAGISTERIAL DISTRICT HARRY C. NIC KENS VINTON MAGISTERIAL DISTRICT At their regular meeting on January 13, 1987 the County Board of Supervisors unanimously approved the request of the Loyal Order of Moose Lodge NO. 284 for a permit for Bingo. The fee has been paid. You may consider this letter to be your permit, and I suggest it be displayed on the premises where Bingo is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis; therefore, the permit will expire December 31, 1987. This permit, however, is only valid for the dates specified on your application. While your application also requests a Raffle Permit, the organization did not specify the date and times for the raffle, and did not pay the $25.00 fee for the raffle permit. Therefore, this application is approved for a Bingo Permit only. If you desire a raffle permit, please submit another application and $25.00 fee. If I may be of further assistance, please do not hesitate to contact me at 772-2004. ,~`` "1) Very t/~tYly o~s , %~ Bob ~. ,:Johnson, Charrna~n-~ ` •~" Roanolc~e County Board of Supervisors mha CC: Commissioner of the Revenue Assistant County Administrator for Management Services Commonwealth Attorney County Treasurer County Attorney Edward F. Mullikin, 4016 Cravens Creek Rd., Koanoke, Va. P. O. BOX 3800 ROANOKE. VIRGINIA 24015 (703) 772-2004 AT A REGULAR MEETING OF THE BOARD COUNTY, VIRGINIA HELD AT THE ROANOKE MEETING DATE: January 13, 1987 ITEM NUMBER ~- OF SUPERVISORS OF ROANOKE COUNTY ADMINISTRATION CENTER SUBJECT: Ratification of the Horse Center Advisory Committee COUNTY ADMINISTRATOR' S COMMENTS : ~ ,,~ SUMMARY OF INFORMATION: recall that plans for the proposed Green Hill Park The Board may include a Horse Center, designed to meet the local needs of t e Roanoke Valley and surrounds o erated by 1RoaonokeC County lwi th a public facility owned and p the assistance of an Advisory Committee. In December, a fund raisingon~~Pbugionssandtthegchangetintthe advantage of the year end c to establish a Horse tax laws. Because of this, it was necessary Center Advisory Committee to answer questionsresentsthetvarious fund raising. These advisory members rep horse associations in the aree'should i ncludedinabhesaP~ojecte kind of facilities that w I have asked the following persons to serve on this Advisory Committee. Interest in the project has been excellent and the committee is to be commended for their effort. Bobbi Camper tinny Feltner Lowell Gobble Steve McBoom Steve McGraw Laura Norris Don Osborne Pat Smith Don Sutton s This committee will be ommitteeslalTheir functionkwillubeyto Boards, Commissions and C raise money for the determine the needs for this facility, proposed project, and assist in the planning and coordination of the Horse Center . RECOMMENDATION 2 -~ I am requesting ratification by the Board of the members of this committee so they may begin their work. Gy~~~ Elmer C. Hodg County Administrator --------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: ~c-~G ~'~t./'/"e~ ~~~Qn No Ye/s Abs Denied ( ) ~~/~`~~e ~'o /Y~f'~~~ Brittle Received ( ) Garrett / Referred Johnson / To McGraw / Nickens / Cc: ~om~~~E~~ ~oaK .Ci ~/e. ~4/~387-2 r l • f ITEM NUMBER ~-,,Z AT AN REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOICE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 13, 1987 SUBJECT: Establishment of County Holidays for Calendar Year 1987 COUNT ADMINISTRAT ~ OMMENTS :..i~/~~ ~*~/ A-d-w'''J ~~''` -~,~.. ~,..~ ..ate ,. . ~ ,~ SUMMARY OF INFORMATION: Each year at this time, the County establishes the holiday schedule for the upcoming year. In previous years, there have been some conflicts with holidays in some County offices. In some instances, constitutional officers followed the State holiday schedule and granted employees in their offices an additional holiday. In order to establish a fair and equitable holiday schedule for all employees, a meeting was held with the constitutional officers, Judge Kenneth Trabue, and other County officials. It was the consensus of the constitutional officers in attendance that the State of Virginia's schedule of holidays should be followed along with any other days designated by the Board of Supervisors as County holidays. In following the State's schedule of holidays, the day after Thanksgiving would be deleted and Veterans Day would be observed as established by the State. At a meeting of the Employee Advisory Committee, the consensus was that most County employees prefer to delete Veterans Day and observe the day after Thanksgiving as County holidays. RECOMMENDATIONS: It is recommended that the following holiday schedule be adopted for calendar year 1987: New Year's Day Lee-Jackson-King George Washington Memorial Day Independence Day Labor Day January 1 Day 3rd Monday Day 3rd Monday Last Monday July 4 1st Monday in January in February in May in September Columbus Day 2nd Monday in October Election Day Tuesday following 1st Monday in November Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25 and any day appointed by the Board of Supervisors or the Governor of Virginia as a legal holiday or for State or County offices to close. In the above recommendation, the day after Thanksgiving is deleted as a County holiday and Veterans Day is added. However, it is recommended that the option to delete Veterans Day and close the day after Thanksgiving remain open. It is also recom- mended that any other holiday or authorized office closing designated by the Governor of Virginia be observed by the County, as the constitutional offices will follow the State's closing schedule. The Employee Handbook will be revised accordingly if the recom- mended holiday schedule for calendar year 1987 is approved. SUBMITTED BY: D. K. ook Director of Human Resources APPROVED: (.~~~ Elmer C. odge, Jr. County Administrator RESOLUTION: YES NO Approved . / ('v) Motion ACTION, by:~/'. /VicKe~1S /A/an VOTE No Yes Abs Denied ( ) L~r~'~~/e -motio/~ tU ~c~p~on,i,~Brittle ~ Received ( ) ~jp/ic~GZ s ~ ~`~' Sf~ u /q~;e~Garrett ,/ Referred ~jCZf--c/ erminGtt~on b~ Johnson / To /riGtq~~ ~b /Gr.f~ r' ~'hGti7 McGraw 4~-/- ~7 n~ f'c°p/Q'C'~meht Nickens / o ~ ~e ~ ~c~n 5 ~~ y w,`th Jcti y q,c~~e, r~ Th an tfs 9 /V/~9 ~ , ~o ,` h ITEM NUMBER ~ "'_~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 1987 SUBJECT: Request for Funding for Resources" Training Seminar "Utilization of Volunteer COUNTY ADMINIST/R//ATOR' S COMMENTS: ,~./}`'/)L._/~~,~y~ ~ a ~. SUMMARY OF INFORMATION: On July 1, 1986 Roanoke County reorganized all fire and rescue activities. This reorganization brought all volunteer and career fire and rescue personnel under the Roanoke County Fire and Rescue Department. In order to have an effective volunteer/career fire and rescue system in Roanoke County, changes must occur. A need for training of all officers in this new organization has been determined by County staff and volunteer representatives. Training in recruiting, maintaining and leading volunteer personnel has been assessed as a critical need. In order to enhance and improve our system, all volunteer and career officers need to have these skills to effectively manage the department. The "Management Development Institute" M.D.I. Inc. located in Lake Oswego, Oregon, has a program suited for our needs. Experts in the field of utilization of volunteer personnel lead seminars throughout the United States. M.D.I. Inc. has tentatively agreed to conduct a seminar in Roanoke. This seminar would be held on April 11 and 12 from 8 a.m. to 5 p.m. at the Virginia Western Community College Auditorium. Our target number of County personnel would be 100 people. Seminar leaders would be Jack W. Snook and Dan C. Olsen, both considered experts in the field of training. This training seminar will be the beginning of an aggressive volunteer recruitment and retention program by our department. A committee has been formed to investigate methods and programs to aid in recruitment. Some ideas being investigated include slide presentations, video productions and handout material. These programs will be addressed over this year and for the foreseeable future . ~~ FISCAL IMPACT. $2,500 must be allocated fry to allow this immediate program. Personnel Fire and Rescue Department would receive the Personnel from outside Roanoke County would attend. E- .3 ~m a contingency fund from Roanoke County training at no cost. be charged $10 to RECOMMENDATION: The staff recommends that $2,500 be allocated for the fire and rescue personnel to attend the Utilization of Volunteer Resources Training Seminar. SUBMITTED BY: Cap ain Mark W. Ligh Training Officer ACTION Approved (V) Mot ion by : 1Y~e ~/'?2 ~ f ~~~TTG~ No Denied ( ) Brittle Received ( ) Garrett Referred Johnson To McGraw Nickens APPROVED: ~/~,ti^/' Elmer C. Hod e, Jr. County Administrator ~~.• rye ~e ~~ ~ usl~~~ Sohn ~.ham,b /~ S5 mcZ ~' ~S L. i y h ~ Tommy ~"uyt~cL VOTE Yes Abs v ,, ~ - ITEM NUMBEE2 E_ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMI1~tISTRATION CENTER. MEETING DATE: January 13, 1987 SUBJECT: Request for Funding of Planning/Goal Setting Work Sessions COUNTY ADMINISTRATOR'S COMMENTS: ~~~'~ .~~,,,r ~ ~l ~~-~ ~_ SUMMARY OF INFORMATION: The Board of Supervisors, County Administrator, and key staff members will participate in planning/goal setting work sessions at Bernards Landing. This will consist of two sessions, one for the County Administrator and key staff and one for the Board of Supervisors, County Administrator, and staff. The first session for the County Administrator and key staff will be held on January 22 and January 23. The session for the Board of Supervisors, County Administrator, and staff will be held on January 24 and January 25. A schedule of these sessions is included as an attachment to this report. Mr. James Thompson, adjunct faculty member at the University of Virginia, will be the training session facilitator. The sessions will focus on goal setting, team building, and communications. FISCAL IMPACT: An appropriation of funds in the amount of $6,500 is required for the training sessions. We suggest this amount be funded from the Board of Supervisors' contingency account. .. RECOMMENDATIONS: The staff recommends approval of the Board of Supervisors, County Administrator, and key staff training sessions and approval of the requested appropriation. SUBMITTED BY: RESOLUTION: YES NO ~~~~ D. K. Cook Director of Human Resources APPROVED: i f Elmer C. Hodge County Administrator ACTION VOTE Approved (~ Motion By: 13/'~~~~~ Brittle No Yes Abs X Denied ( ) SeCO~c~,~- C.yct.i^/`e~t Garrett X Received ( ) Johnson X Referred ( ) McGraw X To Nickens X ~~f~ ~"~~n 1~% ~ ~e COO .I~ user ~-ha-m 6 li s s E- y ATTACHMENT Board of Supervisors Retreat Agenda January 24 4:00 p.m. Retreat Begins 6:00 p.m. Group Dinner 7:30 p.m. Evening Session Begins 10:30 p.m. Conclusion Day One (overnight accommodations at Bernards Landing) January 25 7:30 a.m. Continental Breakfast 8:00 a.m. Session Begins 12:00 noon Group Luncheon Afternoon Retreat Conclusion Management Team Retreat Agenda January 22 10:30 a.m. Retreat Begins 12:30 p.m. Group Lunc'eon 2:00 p.m. Afternoon Session Begins 6:00 p.m. Conclusion Day One 8:00 p.m. Informal Get Together (overnight accommodations at Bernards Landing) January 23 9:00 a.m. Morning Session Begins 12:30 p .m. Group r~uncheon 1:30 p.m. Afternoon Session Begins 4:00 p.m. Retreat Conclusion 1-8 -8 7 ITEM NUMBER ~-,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 1987 SUBJECT: Offer to Purchase Homewood #2 Well Lot COUNTY ADMINISTRATOR'S COMMENTS: ,I4~~c-c;*~,'ri.rmrn<ia•..{f ...-~i' c-'~-A~~Ln.. .,~jh~,'" ./t'`.~.c..~" ~°i;E-~' d ~ ! SUMMARY OF INFORMATION: The County has received a request from Mrs. Mary Ann Schurmann stating that she and her husband would like to purchase the Homewood #2 well lot. The Homewood #2 well lot is located off Roselawn Road (VA Route 689). This property was purchased from the Schurmann's in 1978. A copy of the 1978 Board report for this purchase is attached. The Homewood #2 well produced 100 gallon per minute (144,000 gallon/day) and, with the exception of high fluoride levels, was of excellent quality. In 1978, it was the County's position that the well could be used in the future if its water were mixed with other water to bring the resultant fluoride level to within acceptable levels. The staff was still evaluating this well when the purchase option ran out. The sellers would not agree to extend the purchase option; so the County exercised their option and purchased the well lot for $2,000. Although this well is not currently in use, the County has the option to use this well in the future when additional water is available to mix with the Homewood #2 well. This well, which produces 100 gallon of treatable water, is being held in reserve for future use. FISCAL IMPACT: ~~4 If the well lot were sold, the County would receive funds from the sale and possible future tax revenue from a proposed subdivision of land which would include this well lot. The estimated cost to replace this well with one of similar quantity and quality of water is $20,000. -. ~ ~ 11 - 1 ' c! r s ~ ... AT A P.EGULAR P1EETI~dG OF THE BOARD OF COUi~TY SUPEf,VISORS OF ROA~JOKE COUPdTY, VIRGIIIIA, .HELD AT THE SALEM-ROAiIOKE COUiVTY CIVIC CEi~iTER 0;~ TUESDAY, SEPTEMBER 12, 1978. P,EPORT ~~~ q~'~v` Subject: 4Je11 Site Option - Homewood Subdivision ~ SEC C79~8 F p~e1 /C f ~4~n, d RAT S£Ry rY On February 16, 1978, the County entered into an option for purchas ~of~ a"`F~ , tract of land in southwest Roanoke County on which it was hoped to develop water supply to the Homewood subdivision and adjacent areas. This parcel of land, 100` x 100', was valued at X2,000. The Public Service Authority did have an exploratory well drilled on the above- mentioned site and a good flow of water was obtained. There is some difficulty with one of the chemical analyses perforr~ed on this water, but it is hoped that either through filtering or mixing with other water supplies that approval can ultimately be obtained from the Health Department for use of this well as a public water supply. Regardless of the above uncertainties, the Public Service Authority did consider it advisable that the County exercise its option to purchase the subject property. tlith the option due to expire on August 16, 1978, and the property olrners being unwilling to grant any time extension, it was considered necessary to give notice that the County would exercise its option, and such action has been taken. There is attached to this report an appropriation resolution in the amount of x2,000 which gill come from available dater Bond funds to complete the purchase of this well site. If there are questions concerning this matter, we will welcome the opportunity for further discussion at your upcoming meeting. Respectfully submitted, William F. Clark County Executive c.c. - i~lr. C. Dean Foster, Jr. Mr. John M.'Chambliss, Jr. Mr. td. L. Rossie, Jr. ~~~ l ~ ~Y 6001 Roselawn Road Salem, Virginia 24153 November 6, 1986 Mr. John Hubbard Director Roanoke County Public Facilities P.O. Box 29800 Roanoke, Virginia 24018-0798 Dear John: Re: Well Lot - Roselawn Road h ~'~' ~, is `~,~'~' ED _..,. G~~~ N ~ ~, ;~ .~~ ~ti (~ ~ J C~ V~/~)_ ..~ .1~~ ~ =5 In connection with my telephone conversation with you last week, I would like to state to you that my husband and I would like to purchase the well lot on Roselawn Road (Virginia Secondary Route 689) from the County of Roanoke that you purchased from us in 1978. Attached is a copy of the plat drawn by Buford T. Lumsden showing the well lot. We would like to offer you $2,000.00 for this well lot. Please let me know the procedure that we must take in order to purchase this well lot. Thank you very much for your help in this matter. MAS Very truly yours, 4.~ (Mrs.) Mary Ann Schuermann Enclosures . -. k ~, .. ,_ '3 `, ~_ .S j _ 5 ' r ' y S GO °5Q'E -- 6 ~, _.~ . ~' °~ ~ o 0 ~ ~ o~ h ~ 2 .D 3 ?o• ~ ~ 9? 38' YYEL G p ~. 1. _ ~ _ ° ~ Q vYE~~ ~ of ~ ~ - ~ ~ 9 9 ~ v ; -~ Q ti DI ~,~`~' i -.. _ ::_..:: /00.00 . :.. } N ~ ~~~ --_ N Go•SQ'yV 7 ~ o °' or g °~ ~ B 0`° ; ~ ,~ ~ ~ t ~M ~ a4'`~ ~. ~~ ~ ~~ ~ o~ ~ , . Q.I a o ~ o ~ ~ ~ ~ Mgay An/n% G~isso scNi~EFrn~/4~iv I . I' ~ R0~3ER j' E. . SCNUEaMANN V j ~ /~. 6. • S6 . rG. ~'.~2 7 lL ~. P~• ss9 ~ ~ _ 1 i ~ ~~ ~~ ~~ -- N Sd ¢o .~o ~rV \ I/A SEG. !~ -~ ' ~ may, 689 \ ~ ~ ~v ~ o-~ ~- \ ~ ~s~\ . PLAT ~SHOWI NG ~,q~\ \ WELL LOT .AND 1.5' DRIVEWAY &~ WA ~ ~ \ TER LINE EASEMENT ~Q„q\ \ BEING GRANTED TO ~J \ BOARD OF COUNTY SUPERVISORS \ \ OF ROANOKE COUNTY, VA.' \ BY \ MARY ANN GRISSO SCHUERMANN & ROB \ _ ERT E. SCHUERMANN AND 7!'1~ IlnT.1/CIUAV Q 14!ATC'r± 1 T~Ir r~nr~~r-iT A P P E A R A N C E R E Q U E S T - - - - - - - - - - - - - - - - - PUBLIC HEARING ON , ~ ~'~J,~ r G~,~ .> a d ~2 G~/~ `~ ~d I would like the Chairman of the Board of Supervisors to recognize me during the public hearing on the above matter so that I may comment. I understand that the Chairman may set a limit on the length of time I may speak. P L E A S E W R I T E L E G I B L Y - - - - - - - - - - - - - - - - - - NAME : ~ f_~ c' ~° ,j ~ ,.S i" h C~'~'Y~? ~z•ji ~-7 ADDRESS : _~>Gi~~ /S~ D ~'~~ ~~.:.c~' ,~ r~a ~7 PHONE : `? ) ~,~ ~-,~ ~ ~~ PLEASE NOTE: After filling out, give to the County Administrator. Thank you.) Item C - AT A REGULAR MEETING OF THE BOARD COUNTY, VIRGINIA HELD AT THE ROANOKE IN ROANOKE, VA., O OF SUPERVISORS OF ROANOKE COUNTY ADMINISTRATION CENTER N TUESDAY, MEETING DATE: January 13, 1987 SUBJECT: An Appearance Improvement Program for Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ~~,y ~~^ / In the spring of 1986, the Roanoke County Planning Commission voted unanimously to adopt the concept of an Appearance Improve- ment Program. The program will be implemented by an Appearance Improvement Commission (AIC) appointed by the Planning Commission. The AIC will function as a subcommittee of the Commission with the primary purpose of enhancing the visual physical environment of Roanoke County. The specific goals of the program are to promote new construction and landscaping that are pleasing to the eye and harmonious with their surroundings, and to promote compa- rable improvements in the appearance of existing installations. The attached program description, which has been reviewed by both the County Administrator and the County Attorney, outlines the purpose and goals, methodology, organization and procedures, implementation concepts and techniques, resources required and the authorization process for the proposed Appearance Improvement Program. ''B'FI SCAL IMPACT It is estimated that the required additional annual operating expenses will be $500. It is also estimated that the required staff time will be 150 hours per year for one professional planner and 50 hours per year for one secretary. The approximate cost of this staff time will be $2,900. RECOMMENDATION: The staff fully endorses the concept of an Appearance Improvement Program. Realistically, however, unless a commitment is made to finance increased operating and staff obligations, this program should not be undertaken unless specific, current staff respon- sibilities can be decreased accordingly. ~- ~D SUBMITTED BY: Robert A. Stalzer, Director of Planning APPROVED: ~~~ /-~~ Elmer C. Hodge County Administrator --------- ---------------- --------------------- ACTION -------- ------------ VOTE Approved ( ) Motion by : j~/"/ ~~e - S~eDnc~ No Yes Abs Denied ( ) ,b y N/c.{~ ~ S '~o /~C~/ vim. Brittle '~ Received (V?' and ~~'/e . ~'a r -~zlftt.r'~ Garrett / Referred Cpn S ial~ r~X-fion Johnson ~G To McGraw +~ Nickens Attachment C ~ ,~ ~a b m /= .' /~ ~ ~~ ~Z~/" G Le.~cLl~ E- ~n M E M O R A ITT D U M TO: Roanoke County Board of Supervisors FROM: Donald R. Witt, Chairman Roanoke County Planning Commission DATE: December 2, 1986 SUBJECT: An Appearance Improvement Program for Roanoke County In the spring of 1986, the Roanoke County Planning Commission voted unanimously to adopt the concept of an Appearance Improvement Program. The program will be implemented by an Appearance Improvement Commission (AIC) appointed by the Planning Commission. The AIC will function as a subcommittee of the Commission with the primary purpose of enhancing the visual physical environment of Roanoke County. The specific goals of the program are to promote new construction and landscaping that are pleasing to the eye and harmonious with their surroundings, and to promote comparable improvements in the appearance of existing installations. The County Attorney has reviewed the Appearance Improvement Program concept in detail. His comments were discussed with the Planning Commission at the October 21, 1986 work session and incorporated into the attached proposal. This information is forwarded for your consideration and comments after consultation with the County Administrator. Please contact me, Mr. Hodge or Rob Stalzer by January 1, 1987, if you have any concerns with respect to the implementation of this program. ajb Attachment cc: Elmer Hodge, County Administrator AN APPEARANCE IMPROVEMENT PROGRAM FOR ROANOKE COUNTY PURPOSE AND GOALS The purpose of the Appearance Improvement Program is to enhance the visual physical environment of Roanoke County by means of special organizations and processes that comply with state law and which require a minimum of staff and funding resources. The goals of the program are the promotion of new construction and landscaping that are pleasing to the eye and harmonious with their surroundings, and comparable improvements in the appearance of existing installations. The focus of the program is on multifamily housing and commercial and industrial facilities, with location emphasis on major transportation corridors. These goals are to be pursued as a prime responsibility of the Roanoke County Planning Commission, utilizing the services of interested citizens and community organizations. The result of the Appearance Improvement Program is expected to be a more pleasant and convenient environment, a general increase in property values, and creation of a locality that is more attractive to existing and new employers, all of which should lead to a better economic climate in Roanoke County and the Roanoke Valley. METHODOLOGY Existing state law does not permit local governments to use police powers to control the appearance of the built environment. Therefore, a program to improve appearance must be based on voluntary actions on the part of those individuals and organizations who are directly involved in construction, renovation and landscaping projects. The mechanisms for accomplishing the program goals are threefold: first, a procedure to offer suggestions to a builder or developer who does not use a professional architect for the design of a new facility; second, to offer suggestions and modest resources to owners of existing facilities whose appearance may be significantly improved by relatively low cost changes; and third, to organize an awards program that will publicly recognize builders, developers, architects, owners and County citizens who have made major contributions toward achieving the goals of the Appearance Improvement Program. To implement the program, an Appearance Improvement Commission (AIC) will be appointed by the Planning Commission, comprising responsible citizens of Roanoke County who represent a broad range of geographical and topical interests. This Commission will have the primary responsibility for organizing and administering the Program. The Appearance Improvement Commission will appoint a number of subcommittees, each composed of County citizens who are interested in a particular geographical area of Roanoke County and who are responsible for submitting suggestions for area improvements and for assisting with the implementation of improvements. A major function of the Appearance Improvement Commission will be publicity for its programs, accomplishments and awards, utilizing all means appropriate to its purposes. The voluntary nature of the Program requires wide public knowledge of the Program goals and procedures in order to achieve success. Another major function will be the involvement and support of community organizations such as civic leagues, garden clubs and scout groups. ~. - ~p ORGANIZATION AND PROCEDURES Upon approval of the Program concepts by the County Board of Supervisors, the Planning Commission will appoint an Appearance Improvement Commission comprising one member of the Board of Supervisors, one member of the Planning Commission, and one citizen member from each of the five magisterial districts of the County. Appointments will be for staggered terms of four years and members will be allowed to succeed themselves. The AIC shall organize itself with a chairman, vice chairman, secretary, and appropriate bylaws, but the secretary need not be a member of the Commission. Meetings will be held on a regular schedule, and special meetings may be held as appropriate and necessary. All meetings will be open to the public. Minutes of all meetings shall be recorded and retained as County records, with copies distributed to the Board of Supervisors and Planning Commission. The AIC will submit an annual report to the Planning Commission, outlining its activities, accomplishments and expenditures during the previous year. The AIC will appoint area subcommittees, each comprising County citizens with a special interest in a particular area or transportation corridor of the County. Areas could include, for example, the 419 Corridor, Peters Creek Road, Route 460 East, Mason's Cove, Glenvar, Mt. Pleasant, etc. There will be no limit regarding the size of each area subcommittee. Membership from a broad segment of community organiza- tions and interests is encouraged. Each subcommittee will select a chairman who will be responsible for communications with the AIC. Each area subcommittee will be requested to submit to the AIC suggestions and proposed implementing measures for appearance improve- ments in its area. The Appearance Improvement Commission will evaluate all such suggestions in terms of the overall interests of the County and available resources before approving any such suggestions. The AIC will work with the subcommittees in modifying suggestions in order to produce feasible projects. Suggestions for improvements to existing private property shall be conducted with tact and reason. The primary contact with property owners or manager will be by the AIC or its staff. The area subcommittees are to be informed that some of their suggestions may not be approved because of County policy, limited resources, an uncooperative owner, or other reasons, but should be encouraged to search out other possibilities. Because of the voluntary nature of the Program, all involved parties should recognize there will be some failures along with the successes, but the end results can only be a plus for Roanoke County. The area subcommittees should seek to make optimum use of community organizations in the identification and implementation of projects. At least once a year the AIC shall meet jointly with all area subcommittees to review accomplishments and outline goals for the future. The AIC shall work closely with County staff personnel charged with administering zoning, subdivision and building regulations. These activities shall include, but shall not be limited to, the following: - (.O (1) Encouraging building officials to require all proposed building projects to be designed by a registered architect where so required by state law; (2) Establishing a policy with those staff members respons- ible for site plan reviews for new projects, to follow procedures under which builders may consult with the AIC or their designated represen- tatives on projects where an architect is not involved; (3) Offering assistance and suggestions to subdivision developers regarding any matter related to visual considerations; and (4) Any other means by which builders, developers and owners may be encouraged to improve the present or future appearance of Roanoke County. In respect to the above, the AIC shall be encouraged to enlist the voluntary assistance of qualified professional building architects, landscape architects, civil engineers and others to offer suggestions, either directly or indirectly, regarding proposed projects. Such professionals should be limited to terms of one year or less in order to prevent repetitive or stereotyped concepts. The Appearance Improvement Commission shall establish an awards program under which recognition is rendered to the designers, developers, builders and owners of outstanding projects in Roanoke County. Awards shall be made for completed projects based on nominations offered by the area subcommittees or others. Awards shall be simple and digni- fied, in a form approved by the AIC and the Planning Commission. Selection of award recipients shall be the responsibility of the AIC. The awards shall be categorized by project type and shall be limited in number so as to enhance their value. Presentations shall be made in a manner to engender optimum publicity, preferably involving the Board of Supervisors. The AIC shall also establish an annual awards program to recognize out- standing area subcommittees. The number, selection and form of these awards and the method of presentation shall be as determined by the AIC. The AIC shall communicate with area architects, engineers, building owners, contractors, developers, civic organizations and other groups in order to publicize the Appearance Improvement Program's goals and procedures. All correspondence and news releases shall be prepared by the County staff and be issued over the name of the AIC chairman. IMPLEMENTATION CONCEPTS AND TECHNIQUES A key element in the success of the Appearance Improvement Program is the involvement and persuasive influence of the people and community groups of Roanoke County. Interested citizens, ultimately, will be the most effective force in influencing developers, property owners and other business entities to work toward appearance improvement. The following are some of the concepts and techniques which might be employed to achieve the Program's goals: A. Create public awareness of the need for, and the advantages of, appearance improvement. ~~~ B. Make developers and business interests aware that the general public does care about the visual environment. C. The AIC should define and promulgate desired features for new projects and existing property. D. Groups of design professionals and their individual members should be encouraged to promote and participate in the Program. E. Activities of the AIC should be fully coordinated with study projects conducted by the County staff or consultants. F. Letters from the AIC to property owners can set forth the rationale and justification for appearance improvement projects. G. Oral and written communications from adjacent and nearby property owners can help influence developers and businesses to follow the recommendations of the AIC. RESOURCES REQUIRED Service on the Appearance Improvement Commission and its area subcommittees, or service as a professional consultant, shall be without compensation or expense reimbursement except as specifically authorized by the Board of Supervisors. County funds shall be allocated for the direct expenses of postage, stationery and awards, and for necessary staff time. It is proposed that direct expenses for fiscal year 1986-87 be set at $500, and that staff time be allocated on the basis of 150 hours for a County planner and 50 hours for a clerk- typist. It is further suggested that the planner serve as secretary of the AIC. Based upon the first year's experience these amounts can be modified, as necessary, for the 1987-88 annual budget. AUTHORIZATION PROCESS It is recommended that the Appearance Improvement Program be adopted by the Planning Commission, and then submitted to the Board of Supervisors, the County Administrator, and the County Attorney for their comments and/or approval. Formal authorization of County funds for direct expenses and of staff time is an essential part of the program. Adopted unanimously by the Roanoke County Planning Commission on May 6, 1986. ~~ Rob Sta zer, Secretary ITEM NUMBER .L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 1987 SUBJECT: Ten Year APCO Street Light Agreement. COUNTY ADMINISTRATOR'S COMMENTS: ,~ 2~,''yn',~.~ ~,~,Q-,~.r,-u-c SUMMARY OF INFORMATION: Annual funding in Roanoke County for street lights are governed by two (2) separate agreements with Appalachian Power Company (APCO). The first agreement guarantees to APCO that Roanoke County will maintain a certain quantity of street lights for a period of (10) years, and is negotiated by the Roanoke County. The second agreement, negotiated by the Virginia Municipal League (VML) every two (2) years, sets the monthly rates for various size fixtures, as well as the cost of converting to more efficient fixtures. Since the existing ten (10) year agreement expires this month, the County needs to approve a new agreement (attached). On page one (1) of the proposed agreement, Roanoke County agrees to mainta; -, a~ ~ ^~~L ~'- - :s in place on F ~ Q c~ ~~ ~ ~~ . ~~ --~,Q~~ ~Q~ ) , s tates that R• `z ~5--~ ~ e 1 i f e o f t h i s A ~ ion with this p,~ i''}'1~ ~ ~~~ ~ 3icated on the r< Q~~ ~ . ~~ .~~~ ~ R~ '~Y ~ ~"/''y/ .ze the County Ac -~ r y SUBMITTED BY Jo n A. Peters III, P.E. Tr f is and Roads Coordinator Pu is Facilities Department APPROVED: -~ ~~~% Elmer C. Hod e County Administrator ------------------------------------------------------- ACTION VOTE ~~/ No Yes Abs Approved (~ Motion by: Jai"/ C- S~C-on J Denied ( ) l.~ y McCrer cy `fd ~X~Cutc Brittle Received ( ) ~ht/`QC~ 4{~~-~" /"e~~ew Garrett Referred !~ Spa ~ ~-Cou.nf~ Johnson r to~2zc,~--/ to ~' ~~.,~ McGraw ~a hon e;L Nickens ,i- ~a-~~ ~ ITEM NUMBER ~' p AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 1987 SUBJECT: Road Bond Priority List COUNTY ADMINISTRATOR'S COMMENTS: ~ ~ ~~ J ~~ ~~ SUMMARY OF INFORMATION: Since the Bond Referendum was approved by the voters of Roanoke County in 1985, the County has requested and received matching funds from the VDH&T (now VDOT). With the $500,000 match, the Board of Supervisors has a total of $1,000,000 available for upgrading subdivision streets to be accepted by VDOT. At a regular meeting on thetuseeof9$43h033oinounmatched Board of Supervisors approved funds for the remaining private roads in the LaBellevue SubdivisionndsCand e$1 OOOl000tin matchednfunds available for unmatched fu road improvements. The State Code relating to the use of matching funds requires that new additions to be Subdivision Streets recorded prior to July 1, 1977. In addition, VDOT Policies require that all submissions must comply with Rural Addition Policies. The unmatched funds will be administered by the County Staff and can be used on any subdivision streets regardless of recordation date. Attached for your review is a Proposed Priority List for both the Matched and Unmatched Funds, which includes the recordation date, length, and anticipated cost. FISCAL IMPACT: Funds have been previously budgeted. c-~ RECOMMENDATIONS: The staff recommends that the Board approve the attached priority list. SUBMITTED BY: A. Peters III, P. E. fic and Road Coordinator is Facilities Department APPROVED: Elmer C. Hodge County Administrator ----------------------------------------------------------------- ACTION VOTE Approved (/~ Motion by: ~~~ ~GLr/'et~ No Y~ Abs Denied ( ) seeonc~ ,b y /~~C~-ra u~ Brittle Received ( ) Garrett / Referred Johnson to McGraw ~/ Nickens / ~ ~ ; ~a~x~ ~,.~ ~~~~ ~.~e-~.~ t PRIORITY LIST. MATCHING FUNDS ( 51,000,000 ) 1. Airpoint Drive (0.26 miles), Airpoint Road (0.26 miles), Airpoint Subdivision, Recorded July 9, 1965; slso,ooo 2. Buckhorn Circle (0.35 miles), Deerfield Place (0.22 miles), Chukar Circle (0.10 miles), Red Stag Road (0.13 miles), Elk Hill Drive (0.07 miles), Archer Drive (0.20 miles), Crossbow Circle (0.67 miles), Remington Road (0.33 miles), Partridge Circle (0.08 miles), Hawkbill Circle (0.09 miles), Falcon Ridge Road (0.39 miles), Kildeer Circle (0.10 miles), Flintlock Road C0.49 miles), Turkey Hollow Road (0.19 miles), Fox Ridge Road (0.44 miles), Hunting Hills Subdivision, Recorded May 19, 1966; October 10, 1968; December 15, 1971; June 6, 1973; April 20, 1976; August 12, 1975; 5200,000 3. White Eagle Lane (0.06 miles), Buffalo Circle (0.15 miles), Blackhawk Circle (0.04 miles), Tee-Pee Lane (0.07 miles), Warrior Drive (0.20 miles), Buckskin Lane (0.11 miles), Canoe Circle (0.07 miles), Warbonnet Road (0.13 miles), Tomahawk Circle (0.09 miles), Scout Circle (0.09 miles), Cherokee Hills Subdivision, Recorded February 13, 1976; 5185,000 4. Memory Lane (0.04 miles), Tinker Knoll Subdivision, Recorded October 23, 1961 515,000 5. Shadow Lane (0.05 miles), Beacon Hills Subdivision, Recorded January 8, 1969 55,000 6. Indian Hill Drive (0.18 miles), Westward Lake Subdivision, Recorded February 23, 1956 540,000 7. Beavers Lane (0.15 miles), Elizabeth Drive (0.13 miles), Fox Fire Subdivision, Recorded June 30, 1977 525,000 -~ 8. Village Lane (0.05 miles), Plantation Village Subdivision, Recorded August 2, 1973 515,000 9. Hill Drive (0.18 miles), Pine Hill Subdivision, Recorded February 16, 1975 515,000 10. Lakemont Drive (0.56 miles), Farmingdale South Subdivision, Recorded August 13, 1974 535,000 11. Wing Commander Drive (0.17 miles), Grape Tree Lane (0.14 miles), Nichols Estates Subdivision, Recorded May 20, 1977 540,000 12. Timberline Trail (0.26 miles), Ferguson Drive (0.23 miles), Wild Oak Drive (0.09 miles), Homeland Hills Subdivision, Recorded January 22, 1974; March 14, 1975 540,000 13. Country Lane (0.37 miles), Country Hills Subdivision, Recorded May 19, 1976 550,000 14. Lakedale Road (0.13 miles), Highfields Subdivision, Recorded February 4, 1957 550,000 15. Meadwood Place (0.13 miles), Quail Place (0.17 miles), Meadwood Subdivision, Recorded September 1, 1965 5200,000 1.6. Bridlewood Drive (0.37 miles), Saddlewood Road (0.26 miles), Bridlewood Subdivision, Recorded August 4, 1975 5250,000 PRIORITY LIST, UNMATCHED FUNDS ( 556,967 ) 1. Cynthia Drive (0.05 miles), Lakeland Farms, Recorded January 2, 1979 50 2. Old Farm Road (0.33 miles), Peachtree Circle (0.14 miles) Waltdon Farms Subdivision Recorded August 1, 1977 530,000 3. Fort Lewis Village (0.11 miles), Fort Lewis Village Subdivision, Recorded November 1, 1979 510,000 ,4-i~.3~~- 9 ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 1987 SUBJECT: Hollins Community Project; Road Improvements COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: While reviewing the status of various activity within the Hollins Community Development Project (HCDP), the County staff determined that additional funds would be needed to install sewer and water laterals throughout the project area. Since Airpoint Road which was previously scheduled to be improved with Rural Addition Funds has been placed on the Road Bond Priority List, Roanoke County has sufficient Rural Addition Funds available to improve the connecting road between Routes 1890 and 1905 in the HCDP. Since Roanoke County is the administrator over all road improvements within this Proj leme tal Board of Supervisors would also need to execute a supp County/State Agreement to cover Rural Addition Funds. FISCAL IMPACT: Jam. No Additional RECOMMENDATION: County Funds required. The Staff recommends the following: 1. Revise the Roanoke County Rural Addition Priority List to include the connection road between Routes 1890 and 1905. 2. Authorize the County Administrator to execute a supple- mental County/State Agreement to administer the cons- truction of the connecting road. .~ , SUBMITTED BY: Jo A. Peters III, P. E. Tr fic and Roads Coordinator Pu is Facilities Department and ~=9 APPROVED: Elmer C. Hodge County Administrator .(,c.Fi e Palmer Community Development Coordinator Approved (~ Denied ( ) Received ( ) Referred to ACTION t~afii75o,~ VOTE Motion by:T~D~lO/Z ,6~ No Ye~ Abs S~CO~ia ,/ ~ Brittle ~/,~' E/~ ~ a p ~ ' Garrett ~ ~fGj-~-~ i'Ce~I~men czfion Johnson ~ McGraw ~ Nickens ,i ~' G •' ~~~ u-~-- -C.~.e.1 ~-ii.~8~-~a ITEM NUMBER LC ~ ~ Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 1987 SUBJECT: Dedicating Additional Right of Way for Commonwealth Drive in the Southwest Industrial Park COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In the northeast corner of the Penn Forest Elementary School Site, Roanoke County retains a well lot adjacent to Commonwealth Drive. In order to qualify for State maintenance, the Board of Supervisors needs to dedicate an additional ten (10) feet of right of way for Commonwealth Drive. By letter, the Health Department has previously approved the dedication of the 100' by 10' strip for right of way purposes. This approval was conditioned on the installation of a paved ditch as shown on the latest plans for the extension of Commonwealth Drive. FISCAL IMPACT: ~/ No County funding is required. RECOMMENDATION: The staff recommends that the Board of Supervisors authorize the County Administrator to execute the necessary deeds to dedicate the additional right of way for Commonwealth Drive. E-~a SUBMITTED BY: Jo n A. P ters III, P.E. Traf is & Roads Coordinator P b is Facilities Department APPROVED: ~i~~ Elmer C. Ho ge County Administrator ACTION . VOTE Approved ( ~ Motion by . ~/'/ e ~ Second No Yews„ Abs Denied ( ) .b S/ /Y)er~.a~ /"GZ w -f-~ Brittle Received ( ) ~~o 1/E: .57`~~F Garrett ~/ Referred /e~rr~~P~Gt~~~"/yr~ Johnson '~ to McGraw ~` Nickens / ~'G'. ~~cJ~ _ ~~' `~ -~ ~~~ O~ FtOANO~~ /-,:~, L ICI ~ ,p Z ~ ~~~~ ~~ ~~~t~~~. a COUNTY ADMINISTRATOR ELMER C. HO~GE M E M O R A N D U M BOARD OF SUPERVISORS Z"O~ Roano e C ty Board of Supervisors ~. FROM: Elmer Ho ge County Administrator ALAN H. BRITTLE, CHAIRMAN GAVE SPRING MAGISTERIAL DISTRICT BOB JOHNSON, VICE CHAIRMAN HOLLINS MAGISTERIAL DISTRICT LEE GARRETT WINDSOR HILLS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NIC KENS VINTON MAGISTERIAL DI STRICT DATE: January 13, 1987 SUBJECT: Settlement of Taxation Issue with Friendship Manor Attached for the Board's consideration is a proposed settlement between Roanoke County and Friendship Manor of the taxation dispute. The settlement was proposed by Friendship Manor and negotiated with County staff and the attorneys representing both parties. The Board has indicated in recent months that if an equitable settlement could be reached, it would be preferable to do so rather than to continue on an uncertain legal course. I believe the agreement achieves the equity desired by the Board, and it should have minimal impact on the residents of Friendship Manor who are not able to afford large increases in fees. Let me begin by commending the Board and the Commissioner of Revenue for having addressed the issue of taxing entities of this type which have been previously untaxed in Roanoke County. The preponderance of evidence is in favor of the County and our attorneys have prepared an excellent case. However, state law and precedent do not clearly define whether Section 501(c)(3) entities such as Friendship Manor are taxable or not, In reaching the proposed agreement, we have considered the benefits provided to the elderly and the handicapped and the impact that full taxation might have on them. We have also recognized that these corporations are assets to our community, both in the services they provide and in providing jobs for our citizens. Friendship Manor likewise recognizes its obligation to pay for services rendered, and to permit taxation of those aspects of its operation that are clearly business functions. Basically, the agreement calls for a combination of taxes and service fees based on the assessed value of real estate and operations of Friendship Manor. The fiscal impact on Friendship Manor for the year ending June 30, 1987 will be $125,000, and future years will be approximately that amount unless the operations are expanded. The underlying philosophy has been to apply taxes to those functions that are clearly P. O. BOX 3800 ROANOKE, VIRGINIA 24015 (703) 772-2004 2 business operations. For example, the convalescent center which operates as a hospital has been taxed. Those apartments, which are occupied by the elderly and critically handicapped who require extensive medical care, are not taxed but are charged a 20 percent service fee. This is consistent with the Board's policy of granting tax relief for the elderly and handicapped. Those apartments which are not occupied by the elderly are taxed as any other apartment complexes in the County. As a consideration for settlement, Friendship Manor has requested that all taxes, penalties, and interest prior to July 1, 1986 be exonerated. This has been estimated by the County to be approximately $1,603,090.31, but is in contention, and would probably be considerably less should the Board choose to litigate the matter. The Board has also been asked to assist in resolving the issue with the state in this session of the General Assembly. In conclusion, it is staff's recommendation that the Board accept the settlement offer of $125,000, that prior years' taxes be exonerated, that necessary public hearings be expedited, and that Friendship Manor's request for assistance with the General Assembly be provided. ECH/mha ~~/ ~ °..~`, C ~ ~ ~~~ ~ ~ ~' -~ 4 u~ Y ~c.o-rd S tt~~s~. ~~. Q.o~~t ~S `~-~ `4-~. ~ w.~' `k-a-Q- S g-i c~ C.v~-~- a~ ~ ~ ~~~ v u,.~ ~-~.~ -t~.~. ~,,..~.'~- Q nA.vi mow- /~ a e e.. U U 6tr3.L T~"`~°`^"X"~ -17~ C.~e+..nT- Y-O 8c~.n- C.~ c,tu~X . // M,~ ~o,,~~,v, y~.,.~.~C.~ ~l-'~ ea.,a.A-- ham. ,c;a, ~~~x, ,ex ew~ ~~- c~.~. 'tae cocQe..d_ G~.~n,~ Cs-uJ~- 69~~-drn.a.. ~Q,.- 't'~2 o`lZcrn- C~-+v~-~, U ~~~~~~~. ~~ ~- ~~ ~~ ~ ~ ~--~ i ~.,,, `N~.s.~ cam'. a. ~ ~ ,~a~ .~, ,~; ' ~ a~.s,~,,-- ~ IoM.. c~-c.. ~ .w•.- s~~ moo- S7~a~ , tw ~=~-«Y~ ~ ~ N 7~.5-d ~ d a O ~-~ ~f-G~ ~o~ , S a~- e' ~1 ~-,~ •~ d0.c~t~ ~~ li -c.~ ~~~ ~ a~~-,:- . ~~ ~ ~- ~~ ~ ~~ ~ ~~- ~ ~ ~ ~ ~ ~~n ~ -~ -~ . ~. ~ ~ ~ /~ &~ l~ ,~ ITEM NUMBER ~"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: January 13, 1987 SUBJECT: Sale of surplus real estate, Old Bent Mountain Fire Station Tax Map No. 111-1-17 COUNTY ADMINISTRATOR'S COMMENTS: . ~, Z2Z"''>~'f"''~"`v ~'~J ~~ i`0. ~ ~ '// SUMMARY OF INFORMATION: On December 1$, 1986, the County received an offer from a citizen to purchase the old Bent Mountain Fire Station, Tax Map No. 111-1-17. This property consists of approximately .443 of an acre located on State Route 2..21. Mr. Willey and Mr. Chamblisss have reviewed this offer and we are in agreement that the County should commence the procedure to sell. this surplus real estate. The first reading on the proposed ordinance will be held on January 13, 1987; the second reading is scheduled for January 27, 1987. RECOMMENDATION: It is recommended that the Board favorably consider this proposal by the adoption of the attached ordinance. Respectfully submitted, Paul M. Mahoney County Attorney ~ Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Brittle Garrett Johnson McGraw Nickens VOTE No Yes Abs ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: January 13, 1987 SUBJECT: Acquisition of real estate 0.17 acres, Catawba Hospital Tax Map No. 7.00-1-5 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Director of Real Estate Assessments has engaged in dis- cussions with the Catawba Hospital administration to secure addi- tional real estate from the hospital for the purpose of expanding the fire station in this area in order to improve public safety. Catawba Hospital would convey to the County approximately 0.17 of. an acre of real estate which is located north of the existing lot. Catawba Hospital will donate this property to the County. The County would be responsible for any and all costs involved in this transfer (for example, the preparation of the deed, survey, filing fees, etc.). FISCAL IMPACT: r~ Any and all costs incidental to the transfer of this real estate, payable from bond proceeds (estimate--$500). RECOMMENDATION: It is recommended that the Board. adopt the proposed ordin- ance and authorize the County Administrator to execute such docu- ments and take such steps as may be necessary to accomplish this transaction. Respectfully submitted, .J ~ . ``M ~~ Paul M. Mahoney County Attorney ~l !~ Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION V V'1'r, No Yes Abs Brittle Garrett Johnson McGraw Nickens AT A REGULAR .MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA., HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JANUARY 13, 19$7 ORDINANCE AUTHORIZING THE ACQUISITION OF .017 ACRE OF REAL ESTATE FROM THE CATAWBA HOSPITAL BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of §1$.04 of the Charter of Roanoke County a first reading concerning the acquisi- tion of the hereinabove described. real estate was held on January 13, 19$7. The second. reading on this matter was held on January 27, 19$7. 2. That the County shall acquire this rea_1 estate from the Catawba Hospital for the purpose of expanding the fire sta- tion in the vicinity of the Catawba Hospital in order to improve public safety. Catawba Hospital will donate this real estate consisting of approximately 0.17 acre (a portion of Tax Map No. 7.00-1-5) to Roanoke County. The County will pay any costs in- volved in this conveyance. 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of said real estate, all of which. shall be upon a form approved by the County Attorney. ,- ~ ROANp~ F ~. , ~ ~,~, Z ~ .? a 838 R EA L ESTATE ASSESSMENT December 29, 1986 Nir. John T. Plichta Assistant Director, Catawba Hospital __ Catawba, Virginia Dear Nlr. Plichta: Administration 24070 ~; .,~ JOHN O. WILLEY A6666BOR I am writing in regard to our conversation of December 22, 1986 and would like to affirm the basis and results of that discussion. Roanoke County is requesting that Catawba Hospital transfer additional lands from tax map parcel 7.OU-1-5 to the Roanoke County Board of Supervisors. The purpose of this transfer is to expand the fire station in the Catawba Hospital vicinity and thus provide improved public safety. The area in question would be the IJorth of the existing lot and be approximately .17 of an acre in size. (30' x 248.5i') I have enclosed copies of the photo bases for tax maps_2.00, 3.00, 7.00, and 8.00; a surveyors copy of the original transfer to Roanoke County and a schematic of the proposed new addition. I have highlighted the proposed addition to the site in order that you might relate it to the survey and maps. I should also like to reiterate that any costs involved in this transfer are contingent on Roanoke County. The deed, survey and any other incidentals will be taken care of by Roanoke County. Your help and cooperation in this project are exemplary and we appreciate it very much. If you need further maps or data, please feel free to contact me. I will meet with you at your earliest convenience in order to finalize any details. Sinc~rely,~l l~ ohn D. Will Director Real Estate Assessments JD4V/pb Enc. . '; r _ Y ~~ '. - ._„ ' 11 .1 ~ '1 `~% f~ P. O. BOX 3800 ROANOKE COUNTY, VIRGINIA 24015 1703) 772-2035 ITEM NUMBER _..-~- AT A. REGULAR HEFTING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKEONCOUESDAY~,MINISTRATION CENTER IN ROANOKE, VA., MEETING DATE: January 13, 1987 SUBJECT: Obtaining Release of Reversionary Interest ~- Mason Cove Civic Club COUNTY ADMINISTRATOR'S COMMENTS: ,+ SUMMARY OF INFORMATION: In 1970 the Mason Cove Civic Club, Inc. donated. to the County a one-acre tract of icnmeetingehalloand firehouse. t Thbs used as the site of a publ property is now the site of the Mason's Cove fire station~ghould. agreement signed by the parties contains the language, use of said. facility be disco v ment they on shallurevert toe the said parcel of land and. impro This reversionary party of the first part" (the Civic Club). interest in the property is the only encumbrance on our title. The agreement also provides that the Civic Club may continue to ~ the meeting room and kitchen facili- have priority as to use of ears used these facilities ties, and the Club has through the y for its club meetings and activities. Now that the County plans to expand its facilities on the Mason Cove property, the question has arisen as to how to obtain the Club's release of its reversionary interest. The County would not want to make majorr~ mori O° To aid the CounPyoin rexpanding it is encumbered by a reve the firehouse, the Civic Club has offered to release it ui alent sion in exchange for a guarantee of priority use of an eq in that meeting room in the new facility or equivalent facility portion of the County. FISCAL IMPACT: ~~/ None. RECOMMENDATION: d that the County Administrator The County Attorney recommen s be authorized and directed. to execute the necessary documents to accomplish this transaction. ~~! Respectfully submitted, r-,. ~ ~ r~J ~ r. ~' ` ~ Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Brittle Garrett Johnson McGraw Nickens VOTE No Yes Abs C.~ - / /~3~'7- // ~~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE/ROANOKE COUNT19$DMINISTRATION CENTER, ON TUESDAY JANUARY 13, ORDINANCE AUTHORIZIELEASE OFAAT REVE.RSIONARYY NTEREST IN EXCHANGE FOR THE R WITH MASON COVE CIVIC CLUB, INC. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of 618.04 of_ the Charter of Roanoke County a first reading concerning the acquisi- tion of the hereinabove described real estate was held on December 16, 1986. The second reading on this matter wa.s held on January 13, 1987. This real estate, including improvements, is identified by Roanoke County Tax Map No. 15.02-4-1; and 2. That the County shall acquire this real estate pur- suant to the terms of an agreement entered into between the Board of SuperviGors of Roanoke County and the Mason Cove Civic Club, Inc. This agreement provides in part that the Civic Club will release their reversionary interest in said. property in exchange for guaranteed use of_ a community meeting room in the new recrea- tional facility or its equivalent in that portion of the County. 3. That the County Administrator is authorized to exe- cute such documents and. take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of said real estate, all of which shall be upon a form approved by the County Attorney. I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JANUARY 13, 1987 ORDINANCE 11387-12 AUTHORIZING THE GRANT OF A PROPERTY INTEREST IN EXCHANGE FOR THE RELEASE OF A REVERSIONARY INTEREST WITH MASON COVE CIVIC CLUB, INC. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of X18.04 of the Charter of Roanoke County a first reading concerning the acquisi- tion of the hereinabove described real estate was held on December 16, 1986. The second reading on this matter was held on January 13, 1987. This real estate, including improvements, is identified by Roanoke County Tax Map No. 15.02-4-1; and 2. That the County shall acquire this real estate pur- suant to the terms of an agreement entered into between the Board of Supervisors of Roanoke County and the Mason Cove Civic Club, Inc. This agreement provides in part that the Civic Club will release their reversionary interest in said property in exchange for guaranteed use of a community meeting room in the new recrea- tional facility or its equivalent in that portion of the County. 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of said real estate, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor McGraw, seconded by Supervisoor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE ~~ Mary H. Allen Acting Deputy Clerk 1/14/87 CC: County Attorney Commonwealth Attorney Real Estate Assessor Magistrate Main Library Roanoke Law Library File ~~.~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 1987 ORDINANCE 11387-11 AUTHORIZING THE LEASE OF 10.40 ACRES OF REAL ESTATE TO OSCAR WILFORD HALL AND JOSEPHINE MUSSER HALL BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of §18.04 of the Charter of Roanoke County a first reading concerning the acquisi- tion of the hereinabove described real estate was held on December 16, 1986. The second reading on this matter is sche- duled for January 13, 1987. 2. That the County has acquired this real estate from Oscar Wilford Hall and Josephine Musser Hall. This real estate consists of approximately 10.40 acres of real estate with improve- ments, identified by Roanoke County Tax Map No. 73.00-1-6 for the Spring Hollow Reservoir project. 3. That it is in the County's best interests to lease this property back to the sellers able improvements thereon; and to payments until such time as it is perty for the reservoir project. provisions of §15.1-260 and §15.1• 1950, as amended. in order to safeguard the valu- receive fair market value lease necessary to utilize said pro- This lease is subject to the -261.1 of the Code of Virginia, 4. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. Y ~ On motion of Supervisor McGraw, and seconded by Supervisor Brittle, and upon the following role call vote. AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE ~. ~~ Mary H. Allen Acting Deputy Clerk 1/14/87 CC: County Attorney File County Assessor Commonwealth Attorney Magistrate Main Library Roanoke Law Library ITEM NUMBER ~° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD A,T THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: January 13, 1987 SUBJECT: Lease of 10.40 acres of real estate Oscar W. Hall and Josephine Musser Hall COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On June 17, 1986, the Board of Supervisors authorized the County Administrator to exercise an option to acquire a 10.40- acre tract of real estate with improvements identified by Roanoke County Tax Map No. 73.00-1-6 (A/6-17-86-132.A). This property was acquired for the Spring Hollow Reservoir Project for the pur- chase price of $95,400. The sellers of this property desire to lease the premises until it is necessary for the County to utilize same for this project. Staff has determined a fair market value rental for the premises, and has negotiated a lease agreement. It is in the County's best interest to lease this property to safeguard the valuable improvements thereon and to receive fair market value lease payments until such time as the County deems it necessary to utilize the property. Any lease of County real estate must be accomplished by ord- inance. The first reading of the proposed ordinance was held on December 16, 1986; the second reading is scheduled for January 13, 1987. FISCAL IMPACT " $350 per month revenue for the term of the lease RECOMMENDATION: It is recommended that the Board favorably consider the attached draft ordinance. Respectfully submitted, ~^'~ 'Vr `r/~ A o Paul M. Mahoney County Attorney t 1 ~ ------------------------------------------- E Approved ( ) Denied. ( ) Received ( ) Referred To Motion by: ACTION VOT No Yes Abs Brittle Garrett Johnson McGraw Nickens 4 ~ - - ~_//3-F~=lz AT A REGULAR MEETING OF THL' BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TTJESD.A.Y, JAAJi.JARY 13, 1987 ORDINANCE AUTHORIZING THE LEASE OF 10.40 ACRES OF REAL ESTATE TO OSCAR WILFORD .HALL AND JOSEPHINE MUSSER HALL BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of §18.04 of the Charter of Roanoke County a first reading concerning the accruisition of the hereinabove described real estate was held on December 16, 1986. The second reading on this matter is scheduled for January 13, 1987. 2. That the County has acquired this real estate from Oscar Wilford Hall and Josephine Musser Hall. This real estate consists of approximately 10.40 acres of real estate with improvement's, identified by Roanoke County Tax Map No. 73.00-1-6 for the Spring Hollow Reservoir project. 3. That it is in the Count_y's best interests to lease this property back to the sellers in order to safeguard the valuable improvements thereon; and to receive fair market value lease payments until such time as it is necessary to utilize said property for the reservoir. project. This lease is sub-iect to the provisions of §15.1-260 and §15.1-261.1 of the Code of Virginia, 1950, as amended. 4. That the County Administrator is authorized, to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. ITEM NUMBER ~~- ^7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 1987 SUBJECT: Appointments to Committees COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Building Code Board of Adjustments and Appeals Four-year term of Wilmore T. Leffell, Vinton Magisterial District. Mr. Leffell's term expires December 12, 1986. 2. Community Corrections Resources Board One-year unexpired term of Michael J. Lazzuri. Mr. Lazzuri's term was to expire on August 13, 1987. Attached is a copy of his resignation. 3. Court Service Unit Advisory Council-Youth and Family Services Advisory Board. Two-year term of Hoyt Rath, Vinton Magisterial District. Mr. Rath's term expires January 26, 1987. 4. Recreation Commission Three-year unexpired term of James H. Daughtridge, Vinton Magisterial District. Mr. Daughtridge's term expires June 30, 1988. Attached is a copy of his resignation. See attached for information concerning these committees. Submitted By: _~ C;~.c~.~c,,-~ Mary H. Allen Acting Deputy Clerk Approved By: GU Elmer C. Hodge County Administrator --------------------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: _ No Yes Abp Denied ( ) Received ( ) Referred To Brittle _ Garrett Johnson McGraw _ Nickens _ ...~-~ BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS - A. COMPOSITION: To be comprised of five (5) members; appointed by the Board of Supervisors. Members may be reappointed, and terms should be staggered so that less than half of the terms expire in any one year. The Board of Supervisors may appoint alternate members who may sit on the Board in the absence of any regular members, and shall have the full power and authority of the regular member. Board members shall be selected on the basis of their ability to render fair and competent decisions regarding application of the code, and shall to the extent possible, represent different occupational or professional fields. At least one member should be an experienced builder. At least one member should be a licensed professional engineer or architect. B. DUTIES: Shall act on application for appeals as required by Section 36-105 of the Code of Virginia; or it shall enter into an agreement with the governing body of another county or municipality or with some other agency, or a State agency approved by the Virginia Department of Housing and Community Development. C. MEETING SCHEDULE: The Board shall meet upon notice of the chairman or at stated periodic meetings if warranted by the volume of work. The Board shall meet within ten working days of the filing of an appeal. ~! COMMUNITY CORRECTIONS RESOURCES BOARD A• COMPOSITION: (From Bylaws and Section 53.1-183) To consist of seven members appointed as follows: one member from Roanoke County; one member from Salem City; three members from the judges in the 23rd Judicial District; one member from the Department of Corrections. The term of office shall be determined by the appointing authority (Roanoke County's is one year.) B. DUTIES: Review felony referrals from the Circuit Courts of Roanoke City, Roanoke County and the City of Salem for possible diversion from state penal system and local jails. C• MEETINGS: Third Tuesday of each month at 4:00 p.m. A'I ~\ v '~. COURT-COMMUNITY CORRECTIONS PROGRAMS Twenty-Third Judicial Circuit and District Courts Community Diversion Program OFFICES: ROANOKE COUNTY/SALEM Salem Bank & Trust Suite 201 220 East Main Street Salem, Virginia 24153 (703) 389-0821 ROANOKE CITY CrystaE Towers t3uild'.ny Suite 400 145 Campbell Avenue, S.W. Roanoke, Virginia 24011 (703) 344-2419 December 22, 1986 Mr. Alar. H. Brittle, Chairman Roanoke County Board of Supervisors P. ~. BOX 3800 Roanoke, Virginia Dear Mr. Brittle: As we briefly discussed, I hereby tender my resignation from the Community Cor- rections Resources Board (CCRB) effective January 1, 1987. I was originally appointed as the County's first representative to the CCRB on September 13, 1983, and was elected its first Chairman in January of 1984. I feel that I have fulfilled my intentions as the County's representative on the Board, in that, I have served through its formation and development and expansion. The Board is a well functioning group of dedicated individuals who have cautiously ap- proached the problems of community based corrections and have set a conservative foundation in determining which type of offender has been deemed eligible for release into a community treatment program in lieu of incarceration. Having been elected President of the Virginia Court Service Unit Directors As- sociation, I do not feel that I will have sufficient time to adequately continue on this Board as the County's representative. I realize that my notice to you is short but have checked and my alternate, Mr. Joe Cronin, is willing to represent the County of Roanoke on this Board until the Board of County Supervisors selects my re- placement. Sincerely, ~~~~~ Michael J. Lazzuri cc: Mr. Elmer Hodge Judge Trabue Mr. Jim Phipps .. -~ COURT SERVICES UNIT ADVISORY COUNCIL/YOUTH AND FAMILY SERVICES ADVISORY BOARD A. COMPOSITION Board to consist of two district, and one youth membe boc~.ies of each county and cit ap~~oint one or more members t members from each magisterial r from each high school. Governing y served by a court service unit may o a citizen advisory council. B. DUTIES: Advises and cooperates with the court upon all matters affecting the working of this law and other laws relating to children, their care and protection and to domestic relations; Consults and confer with the court and director of the court service unit relative to the development and extension of the court service program; Encourage the members selected by the council to serve on the central advisory council to visit as often as the member conveniently can, institutions and associations receiving children under this law and to report to the court the conditions and surroundings of the children received by or in charge of any such persons, institutions or associations. The Council should make themselves familiar with the work of the court. Makes an annual report to the court and the participating governing bodies on the work of the council. As the Youth and Family Services Advisory Board: Establish goals and priorities for County-wide youth services; assist in coordination and planning for comprehensive youth services within the private sector. Serve in an advisory capacity and to otherwise assist the Board of Supervisors to establish goals and objectives in compliance with all "minimum Standards of the Delinquency Prevention and Youth Development Act of 1979". Assist in conducting an assessment of the needs of youth every five years and to assist in developing an annual Delinquency Prevention Plan, further to participate in evaluating the implementation of the plan and making a report thereon to the Board of Supervisors. Provide a public forum where concerns about youth may be expressed and to receive recommendations and raise concerns of public and private organizations at any regular advisory board meeting upon proper notice. Advocates necessary legislative amendments to improve community conditions for youth development and to support the development of needed services both public and private for youth in the community. C. MEETING SCHEDULE: One a-quarter, the third Tuesday, beginning January; time and place determined at meetings. ~T P.O. Box 422 Vinton, VA 24179 .~AN'~". 1981 ~_ Dr. Harry Nickens Vinton/East County Supervisor Representative ervisors Roanoke County Board of Sup 3837 Brambleton Avenue., S•W• Roanoke, Virginia 24018 Dear Harry, It is with a deep feeling of regret th~to theeRoanoke County. resignation, as the Vinton Representative, Parks and Recreation CommittlefeeDuel~°wouldnbeuin mymbestointerest, personal family challenges, as well as the committee's to resign at this time. ortunity to serve on such I have appreciated very much the opp an outstanding committee with so many truly wonderful and talented members. I wish to thank you for having placedyour confidence in me to serve. Sincerely, ~ James H. Daughtridge CC• Mr. Hugh Key, Chairman of Roanoke Parks and Recreation Commission •t~ RECREATION COMMISSION `~• COMPOSITION: _ (Resolution 85-151.N, September 10, 1985) To be composed of two district and one (2) members from each magisterial members to be a (1) member at large from the Count ppointed by the Board of Supervisors.y• All their originalatermsms shall.. be sta each .,ucceedingared. Upon expiration of(3 years, expiring on June 30th. g term shall be for three B • DUT--~_ The Commission shall serve as the advisor Director of Parks and Recreation of Roanoke Count Commission shall su Y body to the the Board 9gest policies to the Count y' the of Supervisors through the Director y Administrator and Recreation, within its powers and responsibilitiesaa ks and this resolution. The Commission shall serve as a li ' the De s stated in partment of Parks and Recreation, the Board ofaSuon between and the citizens of the communit through the Parks and Recreation staff on all relat pervisors, The Commission shall consult wity• The Commission will work programs h and advise recreatao~tters. . personnel, finances, and the need for ac uirin policies, disposing of lands and recreation ro ram properties related to the total community recreation.p g ~ and to its long-range, projected program for The Commission shall-assume duties for the recreatio purposes as follows: Make recommendations 1 establishment of a s ( ) for the n Count ystem of supervised recreation for the y% (2) to set apart for use as recreation centers, water areas parks, pla structures y , or other recreation areas and Count an lands or buildings owned b y and for approval by the Board of Supervisors and ma he suggest improvements of such lands and for the construc ' for the equipping and staffin y as may be necessar g of such buildings and structures allocated- y to the recreation program within those funds (3) and advise in the acceptance b grant, gift, bequest or donation Y the Count offered or made available for recreation rsonal or real y of any judges to be of purposes and whicheity Any gift, bequestrof mover possible future use or recreation. of real or personal y °r other property, any grant, devise County, used and finallperty so acquired shall be held, b under which such y disposed of in accordance with the tterms and advise in the gconstruction r devise is made and accepted; (4) maintenance of parks, pla equipping operation and buildings and structures necessar recreation centers and all function, and will advise in regardotouother re the Department facilities which are owned or controlled b loaned to the unit, creation y the unit or leased or L / - '7 COUNTY, VIRGINIA, HELD ATYT13 RO980KE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUAR RESOLUTION N0. 113_ 87-13 p'PpROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ONRTTHISODATEODESIGNATEDOAS ITEM L - FO CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That that certain section of the agenda of the Board of Supervisors for January 13, 1987, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1, Minutes of Meeting - October 28, 1986, December 16, 1986 2, Acceptance of water and sewer facilities in the Falls, Section 2 subdivision. 3, Confirmation of Committee Appointments to the Human ServicSiteoAdvisoryaCommitteegional Partnership 4, Acceptance of water and sewer facilities in Buckland Forest, Section 3. 5, Request to grant a drainage easement and an accesseasement on well lots in Castle Rock West, Section 3. (, Request for a Bi284•Permit from Loyal Order of Moose Lodge No. 7. Acceptance of Streets in LaBellevue Subdivision into the Secondary System. 2, That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. Item 6 was deleted for a separate vote. On motion of Supervisor Johnson, and seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, Nickens and Johnson NAYS: None ABSTAIN: Supervisor McGraw Items 1 through 5 and Item 7 was approved on motion of Supervisor Johnson and seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE ~1~~.~„~-~r} Mary H. Allen Acting Deputy Clerk 1/14/87 CC: Engineering Department Committee Files John Peters, Traffic & Roads Coordinator y f Roanoke County Board of Supervisors Roanoke County Administration Cente 3736 Brambleton Avenue, SW Roanoke, Virginia 24015 Octc ber 26, 1986 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at: the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of October, 1986 IN RE: CALL TO ORDER Chairman Brittle called the meeting to order at 3:03 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Alan H. Brittle; Vice-Chairman Bok Johnson; Supervisors Harry C. Nickens, Steven A. McGraw, and Lee Garrett MEMBERS ABSENT: None - STAFF PRESENT: Elmer C. Hodge, County Administrator; Paull, M. Mahoney, County Attorney; John M. ~ Chambliss, Assistant County Administrator of Management Services; Timothy W. Gubala, Assistant County Administrator of Communit Development; Reta R. Busher, Director of Budget; Darrell Shell, Director of Parks and Recreation; Phil Henry, Director of Engineering; Skip Ninninger, Chief Buildin Official; D. Keith Cook, Director of Personnel; Kathy Claytor, Personnel Analyst; and Tommy Fuqua, Fire and Rescue Chief; Alfred C. Anderson, Roanoke County Treasurer; Wayne Compton, Roanoke County Commissioner of Revenue; Linda Lovingood, Acting Public Information Officer; Bobbie L. Hall, Deputy Clerk; and Mary H. Allen, County Administrator's staff IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Assistant County Administrator of Management Services. The Pledge of Allegiance was recited by all present. -/ L-~ October 28, 1986 -_ - it - -- _ WHEREAS, this act of generosity and support is one tha expresses in a meaningful way the concern of this organization for the troubled youth of Roanoke Valley and further demonstrate an admirable sense of civic responsibility. NOW, THEREFORE, the Roanoke County Board of Supervisor wishes to express its gratitude a..nd the gratitude of all Roanoke County citizens for the services provided by Lawrens Design for the youth of our community, the Youth Haven II program, and Roanoke County. On motion of Supervisor Johnson, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, McGraw, Garrett, and Brittl NAYS: None Paul Mahoney reported to the Board that he has receive cdrrespondence from the ,Supreme Court denying the appeal of John C. Anderson, et al., v. Board of Supervisors of Roanoke County. Chairman Brittle also presented a resolution of appreciation to Mr. "Gene" Thomas_Wagner upon his retirement fro the County. Supervisor Nickens moved to approve the prepared resolution. The motion was seconded by Supervisor Garrett. RESOLUTION 10-28-86-215 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CHIEF T. E. "GENE" WAGNER FOR 28 YEARS OF SERVICE TO ROANOKE COUNTY WHEREAS, Chief T. E. Wagner was first employed in February of 1958 as Fire Chief at the Mount Pleasant Fire Department; and WHEREAS, Chief Wagner has also served as Chairman of the Roanoke County Fire Chiefs Board, and has been an active member of the State Fire Chiefs Association of Virginia. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Chief L-~ October 28, 1966 _ -_- N RE: COUNTY ADMINISTRATOR'S COMMENTS Mr. Hodge announced that Mr. Gubala has been appointed reasurer of the Virginia Economic Development Association. He lso introduced Mr. Phil Henry, the new Director of Engineering. r. Hodge announced that the position of Public Information fficer has~been filled and requested Mr. Cook to report to the oard on the applicant. Mr. Cook reported that the position of 'ublic Information has been filled by Ms. Janet Johnstone from [suck & Hairston. He also distributed a media release regarding 1s. Johnstone's background. A copy of this media release has peen included in the packet of the Deputy Clerk. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS RE: Chairman Brittle presented a resolution of appreciation o Lawrens Design for their donation of services to Youth Haven I. Ms. Terri Hancock was present to accept the resolution. upervisor Johnson moved to approve the prepared resolution. The potion was seconded by Supervisor McGraw. RESOLUTION 10-28-86-214 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS TO LAWRENS DESIGN FOR THEIR DONATION OF SERVICES TO YOUTH HAVEN II WHEREAS, in May of 1985, the Board of Supervisors _ecognized the need for and approved the development of a home Eor troubled girls in Roanoke County; and WHEREAS, the building where the Youth Haven II home will be located has required substantial renovation and improvement; and WHEREAS, Lawrens Design has generously donated their 'nterior decorating services and in doing so, have greatly improved the appearance of the building; and October 28, 1986 --- - __--- iagner for 28 years of capable, loyal, and dedicated service to oanoke County. FURTHER, the Board of Supervisors does express its best fishes for a happy, restful, and productive retirement. n motion of Supervisor Nickens, seconded by Supervisor Garrett, nd upon the following recorded vote: YES: Supervisors Johnson, Nickens, t9cGraw, Garrett, and Brittle AYS: None Mr. Hodge announced that Mr. Wagner has been elected olunteer Chief. RE: NEW BUSINESS 1. Authorization to Execute Extra-Territorial Arrest Agreement with the Town of Vinton - Mr. Mahoney reported to the Board that he has been working with Mr. Selby, Vinton Town 4ttorney, on the alteration of certain definitions of language in the agreement. He requested that the Board postpone this matter until the November 11, 1986, Board of Supervisors meeting. Supervisor Johnson moved to table this matter. The notion carried by a unanimous voice vote. 2~. Status Report on Referenda Issues: a. Water - Mr. Hodge reported to the Board that :he County has a video tape of the commercial which will be aired :o promote the water issue. Linda Lovingood presented the tape .o the Board, the media, and the citizens present. Ms. Lovingood eported that the commercial began running on October 27, 1986, nd will run 61 times until November 3, 1966. Chairman Brittle expressed the appreciation of the oard to Jack Smith and the Chamber of Commerce for financing the roduction of the commercial. Mr. Hodge also reported that he has received a letter rom the State Water Control Board verifying the 401 Water L-~ October 28, 1986 L- / __ - -Certification that Roanoke County received in 1985 which allows for the withdrawal of water from the Roanoke River. b. Police Department - Mr. Hodge announced that the brochures concerning the police department have been released. 3. Adoption of thF~ 1984 Basic Existing Structures - Mr. Skip Ninninger, Chief Building Official, was present to answer any questions the Board might have. A copy of his report is included in the packet of the Deputy Clerk. Supervisor Nickens reported that his understanding of this matter is that the Board must adopt the Code or some other State Agency will adopt it and the County will have to comply with their policy and interpretation of the Code. He also reported that he has spoken with Mr. Ninninger concerning the additional personnel needed and that these positions will be submitted to Personnel and will be scrutinized as any other requests are done. Supervisor Nickens moved to concur with staff's recommendation. The motion was seconded by Supervisor McGraw an carried by the following recorded vote: AYES: Super~a_~__-, ?^hnson, Nickens, McGraw, Garrett, and ~rittl NAYS: None 4. Results of Survey and Recommendation for Employee Recognition Events - Ms. Kathy Claytor, Personnel Analyst, reported to the Board that the Department of Human Resources surveyed county employees to identify reasons for declining attendance at the Awards Dinner/Dance, the Employee Picnic, and the Christmas Luncheon and to obtain suggestions for future events. Ms. Claytor's report also included attendance percentages of each event and the recommendation of the Employee Advisory Committee. The Department of Human Resources recommended continuation of the Christmas Luncheon; presentation of service awards at a Board of Supervisors meeting in January; October 28, 1986 ontinuation of the Dinner Dance as a purely social event, on a ate selected in coordination with the Employee Advisory ommittee; and continuation of the Employee/Volunteer Picnic on a ate selected in coordination with the Employee-Advisory ommittee. The recommendations of the Department of Human esources are the same as the Employee Advisory Committee except hat the Employee 'Advisory Committee recommended the deletion of he Employee/Volunteer picnic since the dinner/dance would be uring the same season. Supervisor Nickens suggested that the Department of uman Resources consider moving the time of the picnic to later 'n the day in order to provide possible increased participation. Supervisor Nickens moved to concur with staff's ecommendation. The motion was seconded by Supervisor Garrett nd carried by a unanimous voice vote. 5. Inspection of Residential Facilities by Private n ineerin Firms - Mr. Gubala reported to the Board that a Joint enate/House Subcommittee has been established to evaluate ection 15.1-466 which relates to the use of private engineering firms to review and inspect residential subdivision improvements. fter attending a hearing on this matter, the Department of Development feels that the use of private inspectors may have merit but should not be mandatory upon any local government and should be evaluated when it becomes necessary. Supervisor Garrett moved to concur with staff recommendation. The motion was seconded by Supervisor McGraw. RESOLUTION 10-28-86-218 CONCERNING THE SENATE JOINT SUBCOMMITTEE ESTABLISHED TO INVESTIGATE THE OPERATION OF SECTION 15.1-466 OF THE CODE OF VIRGINIA RELATING TO 'PHE USE ^D wrvyTE ENGINEERING FIRMS TO REVIEW AND INSPECT RESIDENTIAL SUBDIVISION IMPROVEMENTS WHEREAS, the General Assembly has formed a joint ubcommittee to investigate the operation of Section 15.1-466 of he Code of Virginia pertaining to the use of private engineering L-/ October 28, 1986 firms to review and inspect residential subdivision improvements; and WHEREAS, the Roanoke County development staff has investigated the matter and determined that the subcommittee activities and hearings authorized ty Senate Joint Resolution 47 does not currently affect land development activities in Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors requests that any findings and proposed legislation from the subcommittee governing the use of private engineering firms for subdivision development and building code inspections be optional and not mandatory for local governments, if the use of private engineering firms is expanded in subdivision development and building code inspections. On motion of Supervisor Garrett, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, McGraw, Garrett, and Brittl NAYS: None 6. Resolution in Support of Certifying the Judicial Vacancy in the General District Court for Reappointment - Mr. Mahoney reported that after the announcement of Jude~e Brice's retirement from the General District Court Bench, the Committee on District Courts recommended that the position not be certifie for reappointment. He reported that if the judicial vacancy is lost, there will oe an adverse affect upon citizens attending traffic and criminal court in the General District Court system. Supervisor Brittle moved to approve the prepared resolution. The motion was seconded by Supervisor Johnson. RESOLUTION 10-28-86-219 IN SUPPORT OF CERTIFYING THE JUDICIAL VACANCY IN THE GENERAL DISTRICT COURT FOR REAPPOINTMENT WHEREAS, the Honorable James P. Brice, General Distri Court judge of the Twenty-Third Judicial District recently adnounced his impending ,retirement; and L-/ L-~ October 28, 1986 WHEREAS, on October 10, 1986, the Committee on District 'ourts decided that the judicial vacancy on the General District 'ourt bench for the Twenty-Third Judicial District not be certified for reappointment; and WHEREAS, failure to certify this judicial vacancy for eappointment will adversely affect the quality of justice for he citiaens of Roanoke County and the entire judicial district. NOW, THER$FORE, BE IT RESOLVED that the Roanoke County oard of Supervisdrs supports filling this vacancy in the wenty-Third Judicial District, and maintaining the number of eneral District Court judges at five for the district; and That the Committee on District Courts reconsider its ecision, and certify the vacancy on the General District Court ench for the Twenty-Third Judicial District for reappointment; nd FURTHER, the Board strongly recommends that the General lssembly for the Commonwealth of Virginia certify this vacancy `or reappointment. The Deputy Clerk is hereby directed to mail a copy of :his Resolution to the Honorable Henry H. Whiting, Chairman, :ommittee on District Courts; the Honorable Jack B. Coulter; ionorable Edward S. Kidd, Jr.; the Honorable Kenneth E. Trabue; tobert N. Baldwin, Executive Secretary, Supreme Court of Virginia; the Honorable G. Steven Agee; the Honorable C. Richard 'ranwell; the Honorable Dudley J. Emick, Jr.; the Honorable J. ranger Macfarlane; the Honorable A. Victor Thomas; the Honorable 'lifton A. Woodrum; J. Randy Austin, Esquire, and M. Frederick ing, Esquire. ~n motion of Supervisor Brittle, seconded by Supervisor Johnson, nd upon the following recorded vote: YES: Supervisors Jnhn^^~ uickens, McGraw, Garrett, and Brittle AYS: None L-r October 28, 1986 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Chairman Brittle requested that the Board establish on meeting date for the month of December instead of proceeding wit the two regularly scheduled meetings. Supervisor Nickens moved to hole! only one Board meetin for the month of December and that that Board meeting be held on pecember 16,-1986, at 3:00 p.m. The motion was seconded by Supervisor McGraw and carried by a unanimous roll call vote. IN RE: CONSENT AGENDA Supervisor Garrett moved to approve .the Consent Agenda with an amendment to number 3 to include confirmation of the appointments of Paul Mahoney and George Garrettson to the Constitutional Bicentennial Committee. The motion was seconded by Supervisor Nickens. RESOLUTION 10-28-86-220 APPROVING AND I~ CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for October 28, 1986, designated as Item J Consent Agenda be, and hereby is, approved and concurred in as t each item separately set forth in said section designated Items through 6, inclusive as follows: 1. Minutes of Meeting - October 14, 1986 2. Ratification of revisions to the By-laws of the Mental Health Services of the Roanoke Valley. 3. Confirmation of Committee Appointments to the Cour Service Unit Advisory Council/Youth and Family Services Advisory Board and the Building Code Boar of Adjustments and Appeal. **********AMENDED to include confirmation of the appointment of October 28, 1986 - - -- -- ----------- -------- --- - ----R --- -- - Paul Mahoney and George Garrettson to the Constitutional Bicentennial Committee. 4. ~ Authorization for a~~reimbursement agreement with Cave Spring Baptist Church. 5. Acceptance of water and sewer facilities in Beacon Ridge, Section 2. 6. Confirmation of Appointments to the T:-ansportation Technical Committee. 2. That the Clerk to the Board is hereby authorized nd directed where required by law to set forth upon any of said terns the separate vote tabulation for any such item pursuant to his resolution. n motion of Supervisor Garrett to approve the Consent Agenda ith an amendment to number 3 to include the confirmation of the ppointment of Paul Mahoney and George Garrettson to the onstitutional Bicentennial Committee, seconded by Supervisor ickens, and upon the following recorded vote: YES: Supervisors Johnson, Nickens, McGraw, Garrett, and Brittle AYS: None RE: REPORTS Supervisor Nickens inquired about the building permit ees as recorded in the Development Data Report. The Board irected Mr. Gubala to prepare a report for the November 11, 986, Board of Supervisors meeting. i RE: EXECUTIVE SESSION Supervisor Brittle moved to go into Executive Session rsuant to the Code of Virginia 2.1-344 (a) (2) and (6). The tion was seconded by Supervisor McGraw and carried by a animous voice vote. N RE: OPEN SESSION L-/ i October 28, 1986 1- - / Supervisor Johnson moved to return to Open Session. The motion was seconded by Supervisor Brittle and carried by a unanimous voice vote. IN RE: DINNER RECESS Chairman Brittle declared a dinner recess at 5:15 p.m.l i I~1 RE: CALL TO ORDER Chairman Brittle called the meeting back to order at 7:03 p.m. with all members present. IN RE: FIRST READINGS OF ORDINANCES The Deputy Clerk read the following first reading into'.. the record: ~ - 1. Ordinance amending Article II, Taxes on Tangible Personal Property of Chapter 21, TAXATION of the Roanoke County Code to provide for the proration of personal property tax, and amending Article II, County Vehicle License of Chapter 12, Motor Vehicles and Traffic to conform same to the proration requirements. Mr. Mahoney briefly described the ordinance to the Board. Supervisor Garrett reported that he has discussed this proposed ordinance with the Commissioner of Revenue and feels that there should be no problem. Supervisor Garrett moved to approve the first reading of this ordinance. The motion was seconded by Supervisor Nicken: and carried by a unanimous roll call vote. October 28, 1986 2. Ordinance accepting an offer for and authorizing he sale of surplus real estate, a portion of the Hidden Valley unior High School property. This matter was held over. 3. Ordinance accepting the conveyance of 0.1~ acre of eal estate from Roanoke City. Mr. Mahoney reported to the Board that this donation of eal estate was accomplished by an ordinance adopted by the oanoke City Council on ~~t_ober 13. This land is to be used for ommunity improvement purposes, specifically this allows for the ocation of a new road in the area of the Hollins Community evelopment Project. Supervisor Johnson moved to approve the first reading f this ordinance. The motion was seconded by Supervisor Nickens nd carried by a unanimous roll call vote. RE: SECOND READING OF ORDINANCES The Deputy Clerk read the following second readings nto the record: 1. Ordinance amending Chapter 3, Air Pollution of the oanoke County Code by the addition of a new section numbered 3-2 nd entitled Permitted Open Burning of Leaves from Trees. (HELD VER FROM OCTOBER 14, 1986) Mr. Mahoney reported that this ordinance attempts to stablish areas where open burning of leaves is permitted. Mr. ahoney pointed out paragraph (e) to the Board. This paragraph stablishes liability and responsibility for the fire suppression osts for any person who violates the provisions of the ordinance. r. Mahoney also noted that the effective date of this ordinance, f approved by the Board, will be tomorrow, October 29, 1986. Supervisor McGraw inquired about the process of itizens contacting the fire department to let them know they ~' October 26, 1986 --- ~-- - would be burning leaves. Mr. Mahoney reported that there is no specific requirement within the ordinance. The Fire Department is asking that citizens contact the dispatcher when they are going to burn the leaves. Mr. Mahoney also responded that it could be added to the ordinance but the eni`orcement would be difficult. Supervisor McGraw inquired about the possibility of charging citizens for the cost of sending out the fire trucks if they have not contacted the dispatcher that they will be burning leaves. Mr. Hodge responded that this is a matter he would like to include in the ordinance but due to the lack of time and the fact that the, the ordinance needs to be approved, because of th fast approaching season, he could not work out the details. He reported that he would like to amend the ordinance next year to include this provision. Supervisor Johnson moved to approve the second reading of the prepared ordinance with the amendment that paragraph 2 be changed to sh;;.. _`.o ^ffective date to be October 29, 1986.' The motion was seconded by Supervisor Nickens._ ORDINANCE 10-28-86-221 AMENDING CHAPTER 3, AIR POLLUTION OF THE ROANOKE COUNTY CODE BY THE ADDITION OF A NEW SECTION NUMBERED 3-2 AND ENTITLED PERMITTED OPEN BURNING OF LEAVES FROM TREES BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 3, Air Pollution of the Roanoke Count Code be amended by the addition of a new section numbered 3-2 an entitled Permitted o en~burning of leaves from trees as follows: Sec. 3-2. Permitted open burning of leaves from trees. a. In areas of the county designated as "urban" areas, the open burning of leaves from trees is permitted after the hour of 4:00 p.m. and before sunset on weekdays between September 15 and December 1 and between March 1 and May 15 subject to the conditions of subsection c. L-/ L-/ October 28, 1986 b. In areas of the county designated as "rural" areas, he open burning of leaves from trees is permitted after the ours of 4:00 p.m: and before sunset on weekdays from March 1 hrough May 15 or at any time of the weekday during the rest of he year, subject to the conditions of subsection c. c. The following conditions apply to all open bi.irning: 1. The burning takes place on the premises of the private residence. 2. The location of the burning is not less than 300 feet from any occupied building unless the occupant(s) has given prior written permission, but in no case may it be any closer than fifty (50) feet. 3. The fire shall be attended at all times by a competent adult physically capable of taking reasonable measures to control the fire. d. All other open burning shall be regulated by the Mate Air Pollution Control Board or the provisions of the Fire 'revention Code. e. This section shall be enforced by the Fire Marshal >f Roanoke County. Violations of this section constitute a class . misdemeanor. If any fire shall originate as a result of a violation by any person of this section, such person shall, in iddition to the penalty, be liable to the county for the full imount of all e:cpenses incurred by the county in suppressing such 'ire, such amount to be recoverable by action brought by the fire Marshal on behalf of the Board of Supervisors of Roanoke ty. 2. The effective date of this ordinance shall be ctober 29, 1986. n motion of Supervisor Johnson to approve the proposed ordinance ut that the effective date be October 29, 1986, seconded by upervisor Nickens and upon the following recorded vote: '' _ October 28, 1986 L '~ 1 -- - ~ AYES: Supervisors Johnson, Nickens, McGraw, Garrett, and Brittl NAYS: None 2. Ordinance authorizing the conveyance of .045 acre of real estate to MRI Tanglewood Investments, Inc., in exchange for .041 acre of real estate. Supervisor Nickens moved the second reading of the prepared ordinance. The motion was seconded by Supervisor Brittle. ORDINANCE 10-28-86-222 AUTHORIZING THE CONVEYANCE OF .045 ACRES OF REAL ESTATE TO MRI TANGLEWOOD INVESTMENTS, INCORPORATED IN EXCHANGE FOR .041 ACRES OF REAL ESTATE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of §18.04 of the charter of Roanoke County, a first reading on the disposition an exchange of the hereinafter described real estate was held on October 14, 1986. A second reading on this matter will be held on October 28, 1986. This real estate is located on Ogden Road and Route 419 near Tanglewood Mall; and 2. That the conveyance of approximately .045 acres of real estate from the Board of Supervisors of Roanoke to MRI Tanglewood Investments, Incorporated in exchange for approximately .041 acres is hereby authorized and approved; and 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of this property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor Brittle and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, McGraw, Garrett, and Brittl NAYS: None October 28, 1986 L - ZN RE: PUBLIC HEARINGS - 1086-1. Petition of W. S. Woody to rezone a .52 acre lot from B-2 Business to B-3 Business to construct an automobile wash located on Garst Mill Road in the Windsor Hills Magisterial District. (Held Over From September 23, 1986) Mr. Buford Lumsden was present on behalf of Mr. W. S. Woody. He reported that the land for which the rezoning is requested is located on Garst Mill Road for the purpose of constructing an automobile wash. He also reported that this petition was before the Board on September 23, 1986, but was delayed to provide time to perform a study concerning the water recycling process. Mr. W. S. Woody reported that after in-depth investigation he has been unable to locate a reclamation system that works at the level the Board desires. Mr. Woody introduced Mr. Bill Daugherty of Magic Wand car washes to explain the i difficulty in locating a proper reclamation system. Mr. Daugherty reported that the technology is not available to create a reclamation system that can clean the water well enough to use again. It is possible to separate oil and solids but the water cannot be reused because of impurities. He also reported that it is possible to reclaim rinse water in a tunnel type car wash but it would be impossible in a self-service wash, as Mr. Woody wishes to construct. Mr. Woody also provided statistics on the amount of water a car wash uses versus the amount of water used by someone washing a car with a typical garden hose. Supervisor Garrett inquired about the number of cars washed on a weekday compared to cars washed on a weekend. Mr. Daugherty responded that approximately 75 to 100 cars in a October 28, 1986 five-bay or six-bay during the week-and on weekends 400 vehicles) are washed. Supervisor Nickens inquired about the amount of water that can be recycled in an automatic car wash. Mr. Daugherty responded that approximA'tely 70 to 75 percent of rinse water can be reclaimed and that no detergent water can be recycled. There were no citizens present to speak on this matter Supervisor Garrett reported that he is not comfortable with this proposal because water reclamation is not possible and', the water situation in Roanoke County. Supervisor Garrett moved to deny the petition. The motion was seconded by Supervisor Brittle. FINAL ORDER NOW, THEREFORE, BE IT ORDERED that the aforementioned parcel of land, which is contained in the Roanoke County Tax Maps as Parcel 77.09-4-57 and a portion of 77.09-4-52.4 and recorded in Deed Book 1166, page 164 and Deed Book 1085, page 529, and legally described below, be rezoned from B-2, Business District, to B-3, Business District with proffered conditions. BEGINNING at a point on the easterly side of Virginia Secondary Route 682 (Garst Mill Road) on the old right-of-way line and the southwesterly corner of a 14.68 acres tract; thence leaving the right-of-way and with the common property line N 77° 42' 00" E, 150.00 feet to a point; thence S. 9° 13' 30" E 130.00 feet to a point; thence leaving the 0.452 acre tract, S. 21° 18' 24" E, 20.27 feet to a new point in the 0.44 acre tract; thence S. 77° 58' 10" ' W., 151.07 feet to a point in the ~ easterly right-of-way line of Secondary Route 682 (Garst Mill Road); thence along the easterly right-of-way line, N. 18° 19' 40" W., 59.33 feet to the point of intersection of the easterly right-of-way line of the new Secondary Route 682 and the old right-of-way line; thence along a curve to the left for an arc distance of 90.86 feet (radius of 661.62 feet and a chord of N. 5° 17' 03" W., 90.79 feet) to the L-/ October 28, 1986 _---- -. _ ~ . - -- --- ~J- point of BEGINNING, containing 0.52 acres and being all of property Tax #77-04-^'-s' anA the northern 20 feet of Tax #77-09-04-52.4. The above described lands were acquired from Southern Land Company by F&D Land Company, by Deed Book 1166, Page 164 (Tract C of Parcel 1) and also Deed Book 1085, Page 529 (Parcel 1) both of record in the Roanoke County Circuit Court Clerk's Office. BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning commission and that he be directed to reflect that change on the Official Zoning Map f Roanoke County. '~ DENIED on motion of Supervisor Garrett, seconded by Supervisor Brittle and upon the following recorded vote: YES: Supervisors Johnson, Nickens, McGraw, Garrett, and Brittle AYS: None 1086-2. Petition of D. N. Thompson to rezone a 0.29 acre tract from B-2 Business to R-3 Residential to construct apartments located on Plantation Road in the Hollins Magisterial District. (HELD OVER FROM SEPTEMBER 23, 1986) Mr. William L. Martin was present representing the etitioner. Mr. Martin reported that the size of the building as been reduced by three feet in order to create the appropriate ide yard distances. Mr. David F. Ragland, 7435 Plantation Road, NW, oanoke, Virginia, was present in opposition to this rezoning. e is opposed to this rezoning because he feels that it would educe the value of his property as well as the other property in L- / hat area. October 28, 1986 Mr. Larry France, 7426 Indian Road, NW, Hollins, Virginia, 24019, presented a petition in opposition to the rezoning request. Supervisor Nickens inquired about the parking spaces needed for a four unit building. Mr. Gubala responded that two spaces are needed per unit unless a variance is received. Supervisor Johnson moved to deny the request of the petitioner. The motion was seconded by-Supervisor Brittle. FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned parcel of land, which is contained in the Roanoke County Tax Map as Parcel 27.11-1-1 and recorded in Deed Book 554, page 326, and legally described below, be rezoned from B-2 District to R-3 District. BEGINNING at an iron pin on the East side of Old Plantation Road at corner of the Georqe 0. Dent property;' thence with Plantation Road on a curve whose chord is N. 23° 02' W. and radius is 1120.92, and arch is 121.08, 121.00 feet to a point; thence leaving said road S. 61° 09~' W. 51.48 feet to a point on the west side of Route 1801; thence with said road on a curve whose chord is S. 60° 17' 40" E., whose radius is 120.00 and whose arc is 53.75 feet, 53.31 feet to a point on said road; thence S. 74° 17' 26" E. 45.00 feet to the west side of Plantation Road; thence with the west side of Plantation Road, S. 21° 52' 26" E. to a point on said road marked with an iron pin; thence leaving said road N. 61° 04' E. 118.25 feet to the place of BEGINNING. BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the Official Zoning Map of Roanoke County. DENIED on motion of Supervisor Johnson, seconded by Supervisor Brittle and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, McGraw, Garrett, and Brittl L-/ October 28, 1986 ~,_ / AYS: None 1086-3. Petition of Wally L. Andrews for a Special Exception Permit to operate a turkey shoot at 3122 Eastland Road, S.E., in the Vinton Magisterial District. (Petitioner has withdrawn his request) 1086-4. Petition of Region Properties to rezone 44.39 acres from R-l, Residential, to R-3, Residential, to construct townhomes and/or detached homes located on the east side of Merriman Road at Ranchcrest Road in the Cave Spring Magisterial District. Mr. Steve Strauss, representing Region Properties, was resent to answer any questions the Board might have. He resented a slide presentation which showed the type of evelopment this project would be when completed. Mr. Strauss xplained that the p[~ijo..~ :;u~ been changed from single family wellings to townhomes. Region Properties changed the plan to ownhomes because natural vegetation will not have to be isturbed as much and would be necessary for construction of Ingle family dwellings. Supervisor'Johnson inquired if the proposed development or townhomes is not approved, will Region Properties continue ith the single family development. Mr. Strauss reported that egion Properties plans to proceed with development if the ' ~, ownhome proposal is denied this evening. Supervisor Nickens inquired about the water supply. r. Strauss responded that the water will be supplied by the Penn orest water system which is solely supplied by wells. Roanoke ounty Engineering Department has assured Mr. Strauss that there s an adequate water supply in this system. Supervisor McGraw inquired about the price range of the imilar properties in Kenwick Place. Mr. Strauss reported that • October 28, 1986 ~ ' / -- ~~ -- ----------- - _ - p Kenwick Place properties started at $89,950.00 with the most expensive costing approximately $120,000.00. Mr. Strauss also reported that this is the same approximate price of the townhome in question at this rezoning. Mr. Doug Williams, 5646 Ingleside Drive, SW, Roanoke, Virginia, 24018, was present in opposition to this rezoning request. Mr. Williams spoke on behalf of the citizens in that area. They are opposed to the rezoning request because the number of single family homes or townhomes is too many for the amount of land. They were also afraid that the townhomes would be bought and rented to other people and that the quality of the townhomes would decline. Supervisor Garrett inquired if Mr. Strauss had performed a marketing survey. Mr. Strauss reported that he has performed a marketing study to some extent. He has talked with realtors and homeowners concerning the type of homes they would prefer to purchase. Supervisor Johnson asked about the value of the proposed single family homes. Mr. Strauss reported that the homes would range from $80,000 to $90,000. Supervisor Johnson also inquired about a Homeowner's Association to maintain the property. Mr. Strauss responded that the streets will be built to state standards and accepted into the Highway System and tha t the main purpose of a Homeowner's Association is for street maintenance. Mr. Strauss also reported that restrictive covenants will be developed that will govern what the homeowners can do to their property as far as changing the original appearance. Chairman Brittle announced that he had called several numbers on the petition submitted to the Planning Commission. He reported that he would like to table this matter in order to hold a meeting on November 13 from 7 to 8:30 p.m. for the citizens in that area to discuss water, traffic, and other issues October 28, 1986 . John Peters, Roanoke County Road Coordinator and Mr. Donald tt, Chairman of the Roanoke County Planning Commission will be sent to work with the citizens. Chairman Brittle moved to table this matter until ber 25, 1986. The motion carried by a unanimous voice vote. 1086-5. Petition of Robert B. King to rezone 61.62 acres from M-2 Industrial to A-1 Agricultural to place a mobile home located 1,000 feet south of the terminus of~Garman Road in the Catawba Magisterial District. Mr. Robert King was present to answer any questions the rd might have. Mr. King requested that the Board rezone two cres of land to place a mobile home. Supervisor McGraw inquired if the mobile home is a ouble wide which requires a permanent foundation, will be taxed s real estate, and other conditions as required under the mobile e ordinance. Mr. Gubala responded that Mr. King originally uested rezoning of 61 acres and that after discussions with Planning Commission, reduced the size of his request and that 11 conditions have been met and that only one mobile home will allowed on the two acres. Supervisor McGraw moved to approve the petition with a acre maximum lot size as shown on the submitted plat. The ion was seconded by Supervisor Garrett. There were no citizens present to speak on this matter. FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned reel of land which is contained in the Roanoke County Tax Maps s Parcel 55.03-2-14 and legally described below, be rezoned from -2, Industrial, to A-1, Agricultural. BEGINNING at the westerly corner of a 2.00 acre tract of Robert B. King and Dorou,y ,•;ae King, said corner being the common corner of Robert B. Kingh property, Franklin Real Estate property, and Norfolk and L -/ October 28, 1986 Western Railroad; thence with the right-of-way of Norfolk and Western Railroad N. 56° 25' 00" E. 295.35 feet to a point; thence along a new boundary line S. 23° 05' 00" E. 300.00 feet to a new point; thence along a new boundary line S. 56° 25' 00" W. 295.35 feet to aq point on the boundary line of Robert B. i King property and Franklin Real Estate property; thence along said boundary line N. 23° 05' 00" W. 300 feet to the place of beginning. BE ZT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the official zoning map', of Roanoke County. ADOPTED on motion of Supervisor McGraw to approve the rezoning of two acres maximum lot size as shown on the submitted plat. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Johnson, Nickens, McGraw, Garrett, and Brittl NAYS: None 1086-6. Petition of Adams Construction Company to rezone three parcels of land from RE, Residential Estates to M-2, General Industrial, located on Route 768 in the Catawba Magisterial District. Mr. Dan Layman, attorney for Adams Construction Company, was present to answer any questions the Board might have He reported that these parcels are under the airport industrial area of the Comprehensive Plan and that the purpose of this rezoning is to create an industrial park. Mr. Layman reported that in the proffer of conditions, his client has agreed to seek the closing of a larger portion of Olsen Road in accordance with the wishes of the residents of that area. Mr. Lawrence Barger, 8449 Olsen Road, Roanoke, L.-/ Virginia, was present in opposition to the rezoning request. He reported that the main concern of the residents in that area is October 28, 1986 he possibility of Olsen Road becoming an access to this ommercial pzoperty. He requested that this be put in writing hat Adams Construction will not use the road as an access. Mr. arger also presented a petition from the residents in that area tating their objection to the use of Olsen Road as an access. he residents are also concerned about the buffer zone. They ould like to see more of a buffer zone since the existing roperty of Adams Construction is thirty feet from the closest se. Ms. Jodi Fitzgerald, 4858 Olsen Road, Roanoke, 'irginia, reported to the Board that her house will be at the end ~f the proposed cul-de-sac and requested that the Board have a treet light installed as she is having problems with cars arking in front of her house. The Board explained to Ms. itzgerald that she would officially have to go through the treet light application process in order to obtain a street fight. Supervisor McGraw inquired if Adams Construction would >e willing to install the street light at the end of the :ul-de-sac. Mr. Layman responded that Adams Construction would ~e willing to install this street light. Supervisor McGraw moved to approve the rezoning request rith proffered conditions and with the understanding that a street light will be installed at the cul-de-sac by the petitioner. The motion was seconded by Supervisor Johnson. ~ I FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned arcels of land, which are contained in the Roanoke County Tax aps as Parcels 26.15-1-2, 26.18-1-2, and 26.18-1-3 and legally escribed in Schedule A attached hereto, be rezoned from RE, esidential Estates District to M-2, General Industrial District, ubject to the following conditions: ,(_"" / October 28, 1986 -- (1) The land shall not be used for any of the following uses: battery manufacture, blacksmith shop, brick manufacturing plants, sawmills, wood yards, spinning mills, public utility generating booster or relay station. (2) The Petitioner will apply to the appropriate officials of Roanoke County and the Commonwealth of Virginia for closing of that portion of State Secondary Route 768 (Olsen Road located adjacent to the 7.65 acre tract and the property of Petitioner adjoining the 7.65 acre tract to the northeast and will, if requested by such officials as a condition of the closing, construct at Petitioner's expense a cul-de-sac at the new terminus of Route 768. (3) The Petitioner will not install or have installed any water well on the 7.65 acre tract. Legal Description of property: PARCEL I (Tax Map No. 26.15-1-2 Beginning at Corner 1, an iron pin set in the south right of way line of Virginia Secondary Route 768, 5.04 feet northeast of a Virginia Department of Highways and Transportation concrete monument, corner to property of Adams Construction Company, thence with Route 768 N. 66° 56' 14" E. 64.02 feet to Corner 2, a concrete monument; thence still with Route 768 N. 39° 55' S2" W. 20.00 feet to Corner 3, a concrete monument; thence still with Route 768 N. 47° 45' 27" E. 257.77 feet to Corner 4, a concrete monument; thence still with Route 768 N. 53° 49' 49" E. 253.08 feet to Corner 5, an iron pin set in the south right of way of Route 768; thence leaving Route 768 and with the property of Adams Construction Company the following courses and distances: S. 10° 37' 00" E. 237.50 feet to Corner 6, an iron pin; S. 16° O1' 00" E. 351.50 feet to Corner 7, an iron pipe; S. 13° 22' 00" E. 283.00 feet to Corner 8, an iron pin; S. 43° 14' 00" E. 144.30 feet to Corner 9, an iron pin; S. 56° 36' 00" W. 220.50 feet to Corner 10, a concrete monument; and N. 38° 22' 00" W. 905.64 feet to Corner 1, the place of Beginning, containing 7.67 L-/ October 28, 1986 acres, as shown on plat dated _ December 3, 1985, by Buford T. - Lumsden & Associates, P.C., a copy of which was attached hereto and recorded with the hereinafter described deed; and BEING the same property conveyed to Adams Construction Company, a Virginia corporation, from Brevard H. Holland (also known as Brevard Henry Holland), widower (not remarried), by deed dated December 3, 1985, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1229, page 1720. PARCEL II (Tax Map nos. 26.18-1-2 and 16.18-1-3) BEGINNI:::, ~~ 1 i a a road opposite a pine stump, corner Olridge Carter; thence with Carter N. 42 W. 5 87/100 poles to a stake at 2; thence N. 75 W. 21 6/10 poles to a stake at 3; thence with a new line N 63 E. 52 44/10 poles to a stake at 4 on Elless line; thence with same S. 21 1/2 E 20 4/10 poles to a stake at edge of road at 5; thence along road s 63 1/4 W. 32 43/100 poles to the BEGINNING, containing 5 acres 21 6/10 poles. THERE IS EXCEPTED from the above described property 1.62 acres thereof which was conveyed by Ruth Wright Jackson, widow, to the Commonwealth of Virginia, to be used for Route I-81, be deed dated September 22, 1961, recorded in the Clerk's Office of the Circuit Court for Roanoke County, Virginia, in Deed Book 689, page 217. BEING the same property conveyed to Adams Construction Company, a Virginia partnership, from Stearns Wright, Jr., unmarried, by deed dated September 12, 1983, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1210, page 1422. BE IT FURTHER ORDERED that a copy of this order be .ransmitted to the Secretary of the Planning Commission and that ie be directed to reflect that change on the official zoning map L-/ ~f Roanoke County. October 28, 1986 ADOPTED on motion of Supervisor McGraw to approve the rezoning request with proffered conditions and with the understanding that the petitioner will install a street light at' the cul-de-sac, seconded by Supervisor Johnson and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, McGraw, Garrett, and Brittl NAYS: None PROFFER OF CONDITIONS TO THE HONORABLE SUPERVISORS OF ROANOKE COUNTY: Being in accord with Section 15.1-491.1 et seq. of the Code of Virginia and Section 21-105E. of the Roanoke County Zoning Ordinance, the Petitioner Adams Construction Company hereby voluntarily proffers to the Board of Supervisors of Roanoke County, Virginia, the following conditions to the rezoning of the above-referenced parcels of land: (1) The land shall not be used for any of the following uses: battery manufacture, blacksmith shop, brick manufacturing plants, sawmills, wood yards, spinning mills, public utility generating booster or relay station. (2) The petitioner will apply to the appropriate officials of Roanoke County and the Commonwealth of Virginia for closing of that portion of State Secondary Route 768 (Olsen Road located adjacent to the 7.65 acre tract and the property of Petitioner adjoining the 7.65 acre tract to the northeast and will, if requested by such officials as a condition of the closing, construct at Petitioner's expense a cul-de-sac at the new terminus of Route 768. I~ (3) The petitioner will not install or have installed any water well on the 7.65 acre tract. 1086-7. Petition of Nicholas Munqer to rezone 39.9 acres from RE, Residential Estates, and M-1, Industrial, to R-1, Residential, to develop a single family L-/ October 28, 1986 ~~~ subdivision located south of Starkey Road in the Cave Spring Magisterial District. Mr. Ed Natt was present on behalf of the petitioner to nswer any questions the Board might have. Mr. Natt reported hat this property was originally zoned single-family esidential. the petitioner is requesting rezoning to construct subdivision of not more than 60 lots with single-family etached residential units. Mr. Natt reported that the Planning ommission requested that the petitioner proffer that no riveways would be on Starkey Road, that the roads within the ubdivision would be constructed to the standards of the State ighway Department and submitted for approval to the State, that hould the right-of-way on Route 904 be less than 60 feet, then he petitioner will dedicate up to five feet in order to provide or the widening to the 60 feet width. The Petitioner has roffered these conditions. Mr. Natt also reported that there as no opposition at the Planning Commission meeting. Supervisor Brittle presented a letter from Mr. Bob _ raighead of Norfolk-Southern to Mr. Natt. Mr. Natt reported hat the property in question does not actually touch railroad roperty. Supervisor Johnson inquired about the buffer zone etween the property in question and the railway easement. Mr. att reported that the strip of land between the railway easement nd his property is owned by I. M. McNeil. Chairman Brittle requested elevation figures for the roperty. Mr. Natt responded that elevations were done reviously when the property was to be rezoned for apartment omplexes but that he did not have exact elevation figures but he site plan was designed with elevation figures in mind. Supervisor Brittle moved to deny the petition to ezone. The motion was seconded by Supervisor Johnson. L-/ October 28, 1986 Mr. Nicholas Munger responded to the Board's motion that if he had known that there was some concern on the part of the Supervisors that he could have obtained a petition from the residents of the neighborhood who support the rezoning request. The motion of Supervisor Brittle to deny carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Garrett, and Brittle NAYS: None HERE: Supervisor Nickens Supervisor Nickens requested that his vote be recorded as "Here" due to missing information from the presentation. Supervisor McGraw reported that he is concerned about the absence of information from this public hearing and requeste that further thought be given to ways to integrate the use of M- and R11. Supervisor Brittle reported to Mr. Natt that he would be willing to reconsider this matter at the next board meeting. Supervisor Brittle moved to reconsider the petition of Nicholas Munger. The motion was seconded by Supervisor McGraw and carried by a unanimous roll call vote. Supervisor Brittle moved to table this matter until November 25, 1986. Supervisor Nickens called for questions on the motion. The motion carried by a unanimous roll call vote. 1086-8. Petition of North Bellview Cor to rezone .75 acre from M-1, Industrial, to B-2, Business, located at the corner of Centurion Road and Peters Creek Road in the Catawba Magisterial District Mr. Ed Natt was present on behalf of the petitioner to answer any questions the Board might have. Supervisor Johnson moved to grant the petition. The motion was seconded by Supervisor Brittle. FINAL ORDER October 28, 1986 NOW, THEREFORE, BE IT ORDERED that the aforementioned_ >arcel of land, which is contained in the Roanoke County Tax Maps is Parcel 37.08-1-4 and legally described below, be rezoned from 1-1, Industrial District, to B-2, Business District. BEGINNING at a point on the northerly side of Peters Creek Road at its point of intersection with the westerly side of Centurion Road; thence N. 33° 56' 30" w. 202.69 feet to a point; thence from said point S. 56° 03' 30" W. 114.27 feet to a point; thence from said point S. 54° 48' 00" E. 216.72 feet to a point on the northerly side of Peters Creek Road; thence with the northerly side of Peters Creek Road in a westerly direction, an arc distance of 36.52 feet to the place of BEGINNING BE IT FURTHER RESOLVED that a copy of this order be ransmitted to the Secretary of the Planning Commission and that e be directed to reflect that change on the Official Zoning Map f Roanoke County. ADOPTED on motion of Supervisor Johnson, seconded by upervisor Brittle and upon the following recorded vote: YES: Supervisors Johnson, Nickens, McGraw, Garrett, and Brittle ~YS: None PROFFER OF CONDITIONS '0 THE HONORABLE SUPERVISORS OF ROANOKE COUNTY: Being~in' accord with Section 15.1-491.1 et seq, of the 'ode of Virginia and Section 21-1O5E of the Roanoke County Zoning ordinance, the Petitioner, North Bellview Corp., hereby oluntarily proffers to the Board of Supervisors of Roanoke ounty, Virginia, the following conditions to the rezoning of the bove-referenced parcel of land. (1) That any sign for the property shall be located on eters Creek Road. (2> That the screening around the parking lot at the ime of planting shall be three (3) feet tall. L-/ October 28, 1986 `! L-/ Roanoke County Board of Supervisors Roanoke County Administration Cente 3738 Brambleton Avenue, SW Roanoke, Virginia 24015 December 16, 1986 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the third Tuesday, and the first regularly scheduled meeting of the month of December, 1986 IN RE: CALL TO ORDER Chairman Brittle called the meeting to order at 2:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Alan H. Brittle; Vice-Chairman Bo Johnson; Supervisors Steven A. McGraw, Harry C. Nickens, and Lee Garrett MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul, M. Mahoney, County Attorney; John R. Hubbard, Assistant County Administrator of Public Facilities; John M. Chambliss, Assistant County Administrator of Management Services; Timothy W. Gubala, Assistant County Administrator of Communit; Development; Dianne Hyatt, Director of Fiscal Management; Reta Busher, Director o1 Budget; D. Keith Cook, Director of Human Resources; Phil Henry, Director of Engineering; Darrell Shell, Director of Parks and Recreation; Roy Nester, Director of Buildings and Grounds; Gary Huff, Buildings and Grounds; John Peters, Road Coordinator; Bobbie Lukacs, Deputy Clerk; and Mary H. Allen, County Administrator's Office IN RE: WORK SESSION - PARK MASTER PLAN. The Board met with the Parks and Recreation Commission to discuss the master plan. Mr. Hugh Key presented the Board with a portion of the minutes of the Recreation Commission which L -~ December 16, 1986 escribes the procedures the Recreation Commission would like to ollow on the development of Roanoke County parks. The Board concurred that the expenditures previously llocated when the bond was approved should be followed very closely and should not be changed. Mr. Wayland Winstead, 5353 Cherokee Hills Drive, Salem, Virginia, 24153, and Mr. David Simmons, 1009 Williams Drive, Salem, Virginia, 24153, were present to request that the Board iirect that the bond monies for the parks are used as originally allocated. RE: WORR SESSION - PRESENTATION ON THE REGIONAL AIRPORT Chairman Brittle announced that this work session would t be held this date. RE: RECESS Chairman Brittle declared a recess at the completion of he work session at 2:30 p.m. RE: CALL TO ORDER Chairman Brittle called the meeting back to order at :O1 p.m. RE: OPENING CEREMONIES The invocation was given by the Reverend Clarence Tyree f Staunton Avenue Church of God. The Pledge of Allegiance was ecited by all present. RE: RDQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS December 16, 1986 Chairman Brittle recognized Mr. David Simmons. Mr. Simmons was present representing the Glenvar area and presented each of the Board members with T-shirts, baseball caps, and newsletters. Mr. Hodge requested that Item D2 (Presentation of artwork to Roanoke College and Hollins College) be held until 4:00 p.m.= IN RE: PROCLAMATZONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS Chairman Brittle presented a plaque expressing the appreciatiop of the Board of Supervisors to Mr. Bill Cundiff for his hard work and efforts on the Blue Ribbon Commission. the other commission members were unable to attend to accept their plaques. Chairman Brittle also presented a resolution of appreciation to Bobbie Lukacs for her service as Deputy Clerk. Supezvisor McGraw moved to approve the prepared resolution. The motion was seconded by Supervisor Brittle. RESOLUTION 12-16-86-239 OF APPRECIATION TO BOBBIE H. LUKACS FOR HER SERVICE TO ~ ROANOKE COUNTY AS DEPUTY CLERK TO THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors does hereby express its deepest and most sincere appreciation to Bobbie Hall Lukacs for her excellence in the performance of the many responsibilities and duties during her tenure as Deputy Clerk of Roanoke County from August 1984 to December 1986; and WHEREAS, Mrs Lukacs has served with distinction during this period of time, and has assisted three different Chairmen o the Board of Supervisors, ahd three different County Administrators; and L-/ December 16, 1986 ~ ~ / WHEREAS, she has instituted a variety of activities to improve and streamline County minutes, records and indexing procedures; and NOW, THEREFORE, the Roanoke County Board of Supervisors, on behalf of the citizens of Roanoke County expresses its deepest appreciation to Bobbie Hall Lu;cacs for her outstanding contributions to Roanoke County. AND FURTHER, the Board of Supervisors does extend to Nrs. Lukacs their best wishes in her future endeavors, and thanks her for her excellent performance and patience. ~n motion of Supervisor Brittle, seconded by Supervisor Nickens and upon the following recorded vote: AYES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittle JAYS: None RE: NEW BUSINESS 1. Request from the Transportation Museum for Support `or State Funding - Mr. Bev Fitzpatrick was present to request .hat the Board support the museum's request to the State for unding in the amount of $350,000. Supervisor Garrett directed that the prepared esolution be changed to reflect the sum of $350,000. Mr. Hodge equested that the prepared resolution also reflect that $250,000 f this amount will be used for flood relief and $100,000 will be llocated for operating expenditures. Supervisor Nickens moved to approve the prepared esolution with the noted changes. The motion was seconded by upervisor Brittle. RESOLUTION 12-16-86-240 SUPPORTING FUNDING FOR FLOOD RELIEF AND OPERATING EXPENDITURES FOR THE VIRGINIA MUSEUM OF TRANSPORTATION WHEREAS, the Virginia Museum of Transportation is a rivately owned regional museum; and December 16 1986 WHEREAS, this museum receives no funding from local governments; and WHEREAS, the museum was severely damaged during the flood of 1985; and WHEREAS, the Virginia Museum of Transportation has applied to the state for funding in the amount <>f $350,000 of which $250,000 will be used for flood relief an~i $100,000 will b used for operating expenses for the next fiscal year. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that it supports the request of funding by the Virginia Museum of Transportation and that this matter be placed in the legislative packet for the upcoming General Assembly. On motion of Supervisor Nickens to approve with the noted corrections, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittlt NAYS: None - 2. Presentation of Audit for Fiscal Year Ended June 30, 1986 - Mr. John Chambliss presented the audit report and als noted that the County has received the award for financial reporting. The Board concurred to receive and file this report. 3. Request for State Grant to Locate the Automated Fingerprint Identification System in Roanoke County - Supervisor Nickens requested that all areas in Southwest County be invited to join in this system. Supervisor Brittle moved for staff to proceed with as practical application as possible. The motion was seconded by Supervisor Johnson and carried by a unanimous roll call vote. 4. Racolution Supporting a Tipping Fee Increase 'to Fund Future Land Acquisition for the Regional Landfill - Mr. Joh Chambliss reported that a .50 increase has been recommended in ^` _________ December 16, 1986 - the tipping fee to allow for funding of future land acquisition Eor the regional landfill. Supervisor McGraw reported that Roanoke City took similar action at their last Council meeting. Supervisor Nickens inquired about the tonage or an nnual basis. Mr. Hubbard reported that he has the information t his office and would call Dr. Nickens to report the figures to im. Supervisor Nickens called for questions on the motion. RESOLUTION 12-16-86-243 SUGGESTING AN INCREASE IN THE TIPPING FEES AT THE ROANOKE VALLEY REGIONAL LANDFILL WHEREAS, the Roanoke Valley Regional Solid Waste anagement Board establishes the tipping fees for refuse eposited at the regional landfill; and WHEREAS, the expected life of the current facility is pproximately six years; NOW„TH~REFORE, BE IT RESOLVED that the Board of spervisors of Roanoke County, Virginia, recommends to the ianoke Valley Regional Solid Waste Management Board that they nsider an increase in said tipping fees for the purpose of cruing money for the acquisition of land and related start-up sts; and BE IT FURTHER RESOLVED that the Board of Supervisors of oanoke County, Virginia, suggests that the increase be Fifty ents per ton and that an appropriate ceiling be placed on this evenue base to appropriately reflect the anticipated cost of land and facilities; and BE IT STILL FURTHER RESOLVED that attested copies of :his Resolution be forwarded to the Roanoke Valley Regional Solid taste Management Board, to Roanoke City Council, and to Vinton 'own Council. n motion of Supervisor McGraw, seconded by Supervisor Garrett, nd upon the following recorded vote: December 16, 1986 __ __-~ L-~ AYES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittl NAYS: None 5. Approval tlf Resolution to Perform Utility Work in Virginia Department of Highways and Transportation's Ri ht of Wa - Supervisor McGraw moved to approve the preEired resolution. The motion was seconded by Supervisor Brittle. RESOLUTION 12-16-86-244 CONCERNING COMPLIANCE TO PERMIT REQUIREMENTS ISSUED BY THE VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANSPORTATION WHEREAS, it becomes necessary from time to time for th County of Roanoke to obtain permits from the Virginia Department of Highways and Transportation to install, construct, reconstruct, maintain, and operate certain public works and public utilities projects along, across, over and upon the highway system of Virginia; and WHEREAS, expense, damage or injury may be sustained by the Commonwealth of Virginia growing out of the granting to the County of Roanoke by the Virginia Department of Highways said permits for the work aforesaid; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia: Section 1: That per the provisions of Section 1.064 0 the Land Use Permit Manual of the Virginia Department of Highway and Transportation the County of Roanoke does hereby grant assurance to the Virginia Department of Highways and Transportation that it shall in all respects comply with all of the conditions of the permit or permits that have been, or will be, granted to the County of Roanoke and that the County of Roanoke does hereby certify that it shall carry liability insurance for personal injury and property damage that may arise from the work performed under permit and/or from the operation o the permitted activity as follows: up to one million dollars ($1,000,000) each occurrence to protect the agents and employees of the Virginia Department of Highways and Transportation-and December 16, 1986 members of the Highways and Transportation Commission; up to twenty-five thousand dollars ($25,000) each occurrence to protect the Virginia Department. ~` `:i,h.~ays and Transportation, the Highways and Transportation Commission, and the Commonwealth. Section 2: That the County of Roanoke stall furnish to the Virginia Department of Highways and Transportation a performance bond, guarantee fee or irrevocable letter of credit in a minimum amount 'of ten thousand dollars ($10,000) to cover the performance of the permitted work. Section 3: That the County Administrator, or his -~- designee, be, and the same hereby is, authorized to execute on Illbehalf of the County of Roanoke all Land Use Permits and related documents of the Virginia Department of Highways and (Transportation. Section 4: That this resolution shall be a continuing resolution and shall not be revoked by the Board unless and until sixty (60) days written notice of any proposed revocation be submitted by the Board to the Virginia Department o€ Highways and Transportation. Adopted on motion of Supervisor McGraw, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittle (NAYS: None RESOLUTION 12-16-86-245 AUTHORIZING THE COUNTY OF ROANOKE TO OBTAIN A IRREVOCABLE LETTER OF CREDIT TO SATISFY THE PERFORMANCE BONDING REQUIREMENTS OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION WHEREAS, the County of Roanoke desires to issue to the Virginia Department of Transportation a resolution concerning insurance requirements and performance bond requirements in lieu Hof a performance bond from a surety company; and WHEREAS, the Virginia Department of Transportation requires an irrevocable letter of credit to cover the performance .C- -/ of the permit work. December 16, 1986 ~ ~/ NOF1, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County authorize the County Administrator and the Treasurer of Roanoke County to execute the necessary documents on form approved by the County Attorney to obtain said irrevocable letter of credit. This lette- of credit is extended for a twelve month period with an annual ,-enewal provision. On motion of Supervisor McGraw, seconded Icy Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittl NAYS: None, 6. Approval of Increased Petty Cash Accounts for the County - Mr. John Chambliss reported that an increase is needed in the petty cash accounts to cover traveling .expenses. Supervisor Johnson inquired about the number of petty cash accounts and the largest amount in the County. Mr. Chambliss reported that there are approximately four petty cash accounts with the largest maintained in the department of Fiscal Management. Supervisor McGraw moved to approve the petty cash account for Youth Haven„II. The motion was seconded by Supervisor Brittle. Supervisor Johnson requested that the motion be amende~ to include the increase in the other County petty cash accounts. Supervisor McGraw withdrew his earlier motion and mov that the staff recommendation to establish a petty cash account for Youth Haven II and to increase the travel fund of the petty cash account for the Department of Finance. The motion was seconded by Supervisor Johnson and carried by a unanimous roll call vote. 7. Request for Transfer of Funds to Planning Commission Travel Account - Mr. Gubala reported to the Board tha the Planning Commission Travel Account has recently been charged for the expenses that the Board of Supervisors and the Departmental _ ~ ~ December 16, 1986 """+ >f Development incurred on a-trip to Bucks County, Pennsylvania. ie requested that the Planning Commission account be reimbursed ~s this was a trip for the Board of Supervisors. Supervisor Nickens moved to concur with staff ecommendation. The motion was seconded by Supervisor Ga-rett nd carried by a unanimous roll call vote. 8. Request for Industrial Access Funds for Southwest ndustrial Park - Supervisor Johnson moved to approve the repared resolution. The motion was seconded by Supervisor ~Graw. RESOLUTION 12-16-86-248 REQUESTING INDUSTRIAL ACCESS IMPROVEMENTS AT THE SOUTHWEST INDUSTRIAL PARK WHEREAS, Roanoke County has acquired a 15 acre tract of undeveloped land situated in Southwest County, on which site are Located Corrugated Container Corporation and Commonwealth Tools Specialty, and on which site Green and Associates and Dunmar 4ovinq Systems will locate; and WHEREAS, the nature of the business operations of these `firms now involve and will involve the use of truck service and customer trips, all of ~.:•`:: ,~ are anticipated to result in 500-600 ehicle trips per workday; and WHEREAS, Section 33.1-221 of the Code of Virginia rovides a fund to ". be expended by the Commission for onstructing, reconstructing, maintaining or improving access gads within counties, cities, and towns to industrial sites on rich manufacturing, processing or other establishments will be lilt under firm contract or are already constructed."; and WHEREAS, Corrugated Container Corporation has assured ~e County that should it be necessary to adjust the utilities ~r its operations, such adjustment shall be borne entirely at e expense of Corrugated Container Corporation. In addition, anoke County guarantees fee simple right-of-way and drainage sements necessary for continual maintenance of said road. December 16, 1986 ----- - NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that having duly considered the matter, respectfully urges and recommends to the Highway Commission of Virginia that consideration be given, that immediate study be made and that a project be approved and initiated pursuant to the provisions of Section 33.1-221 of the Code of Virginia of 1950, as amended, to provide industrial access from Route 1'723, 0.25 miles north to deadend. On motion of Supervisor Johnson, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittl NAYS: None 9. Selection of Financial Advisor - John Chambliss, Assistant County Administrator of Management Services, reported to the Board that after reviewing bids, staff recommends the selection of Wheat First Securities as Financial Advisor. Supervisor Johnson inquired about the other two bids. Mr. Chambliss responded that Scott 6 Stringfellow and_Craigie, Incorporated had also submitted bids. Supervisor Johnson also inquired if Wheat First Securities submitted the lowest bid. Mr Chambliss reported that fees will be negotiated at a later date,' he selected Wheat First by going through the RFP process. Supervisor Nickens moved that action on this matter be taken after Executive Session. Chairman Brittle announced that Items E9, E10, and E11 will be held until after the Executive Session. Supervisor Nickens withdrew his motion. 10. Selection of the Independent Auditor - To be discussed after Executive Session. 11. Selection of Bond Counsel - To be discussed after Executive Session. '°' ,/ December 16 1986 .~. /s -- - - --- ~ --- -- --- -- 12. Presentation of the Quarterl Re ort from the alth Department - Ms. Debbie Samms of the Health Department esented their quarterly report to the Board of Supervisors. RE: PRESENTATIONS TO HOLLINS COLLEGE AND ROANOKE COLLEGE Dr. Norman Fintell, President of Roanoke College, was resent to accept a portrait of Dr. David Bittle, a past resident of Roanoke College. The portrait was presented by the yard of Supervisors. Dr. Paula Brownlee, President of Hollins College, was .so present to accept an aerial picture of the Hollins College ~operty donated by the Board of Supervisors. N RE: MISCELLANEOUS Mr. Hodge requested permission to hold a training session with his key staff on January 22 and 23, 1986. He also equested that this training session be followed by a training ession with the Board of Supervisors. The Board concurred with r. Hodge's request and directed that staff notify them of the ime and place for the retreat. Chairman Brittle announced that the Organizational ~etinq will be held on January 5, 1986, at 10:00 a.m. RE: APPOINTMENTS Supervisor Nickens nominated Mr. C. L. Whitehurst, Jr., or another term on the Human Services Committee. Supervisor Nickens also nominated Mr. Charles Saul for pother term on the Regional Partnership Site Advisory Committee. RE: REPORTS AND INQUIRIES OF BOARD MEMBERS d December 16, 1986 Supervisor Nickens - Supervisor Nickens directed Mr. Hodge to report to the Board in January on procedures to deal with automobiles located in the County without County decals. Mr. Hodge reported to Supervisor Nickens that Paul Mahon:~y and Mr. Compton have been meeting and that a report will be ready in January. Supervisor McGrac~ - Supervisor McGraw invited all Boar members to attend the Kiwanis meeting on February 4, 1986, where Mr. Anthony Dowd will speak,on the success of regional airports. Supervisor McGraw also reported on the financial benefits of a regional library system and directed staff to forward a copy of the figures he had received to Roanoke City an~ Salem. IN RE: CONSENT AGENDA Supervisor Johnson moved to approve the Consent Agenda The motion was seconded by Supervisor Brittle. RESOLUTION 12-16-86-253 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: i 1. That that certain section of the agenda of the Board of Supervisors for December 16, 1986, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Minutes of Meeting - November 25, 1986, December 8, 1986 2. Acceptance of Water and Sewer Facilities in Hunting Hills Place, Section 1 and 2. "°" ,~ December 16, 1986 "'~• 3. Confirmation of Committee Appointments to the Human Services Committee, the Mental Health Services of the Roanoke valley Community Services Board, *~" °~~nn{ng Commission, and the Library Board. 4. Approval to modify the Six Year Plan concerning the reconstruction of Route 867 (Ogden Road) 5. Approval of resolution requesting the acceptance of Route 603 extension into the Secondary Highway System. 6. Approval to modify the Six Year Plan concerning Route 904 (Starkey Road) 7. Acceptance of sewer facilities serving ' Commonwealth Tool Speciality. 8,. Ratification of the establishment of rules for the use of the public access channel by the Roanoke Valley Cablevision Commission. 9. Letter from Noel C. Taylor, Mayor of the City of Roanoke concerning the valley-wide library system. 10. Appropriation to increase the budget for the Board of Equalization. 2. That the Clerk to the Board is hereby authorized nd directed where required by law to set forth upon any of said terns the separate vote tabulation for any such item pursuant to his resolution. n motion of Supervisor Johnson, seconded by Supervisor Brittle nd upon the following recorded vote: YES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittle AYS: None RESOLUTION 12-16-86-253.C EXPANDING THE OGDEN ROAD PROJECT WHEREAS, the Roanoke County Board of Supervisors has reviously prioritized Ogden Road for improvement from Route 419 o the Roanoke City limits; and WHEREAS, the Virginia Department of Transportation has etermined that expanding the scope of the original project is in he best interest of the public. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County oard of Supervisors hereby expands the scope of the Ogden Road December 16, 1986 project from Route 419 to .08 miles north of the Roanoke City limits. On motion of Supervisor Johnson, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors McGraw, Nickens, Garrett, Johnson, anc Brittl NAYS: None RESOLUTION 12-16-86-253.D REQUESTING ACCEPTANCE OF ROUTE 603 EXTENSION INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM B$ IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application for Route 603 Extension to be accepted and made a part of the Secondary System of State Highways under §33.1-229 of the Code of Virginia. 2. That it appears to the Board that a drainage easement and fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of a certain deed of record in~the Clerk's Office of the Circuit Court of Roanoke County, Virginia, and that by reason of the recordation of said deed no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. Th Board hereby guarantees said right-of-way and right for drainage 3. That said road known as Route 603 Extension and shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, onl from and after notification~of official acceptance of said stree or highway by the Virginia Department of Highways and Transportation. On motion of Supervisor Johnson, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittl "`~ NAYS: None December 16, 1986 ~"" ~ ------ - RESOLUTION 12-16-86-253.E EXPANDING THE STARKEY ROAD PROJECT ` WHEREAS, the Roanoke County Board of Supervisors has previously prioritized Starkey Road for improvement from-Route 19 to Hunting Hills Drive; and WHEREAS, the Virginia Department of Transportation has termined that expanding the scope of the original project is in e best interest of the public. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County oard of Supervisors hereby expands the scope of the Starkey Road roject from Route 419 to Route 633, in addition, this project ill also include improvements to Penn Forest Boulevard from tarkey Road to Chaparral Drive. n motion of Supervisor Johnson, seconded by Supervisor Brittle, nd upon the following recorded vote: YES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittle AYS: None RESOLUTION 12-16-86-253.G AUTHORIZING COX CABLE ROANOKE, INC. TO UTILIZE THE PUBLIC ACCESS CABLE TELEVISION CHANNEL, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Ordinance No. 1178 adopted January 28, 1975, etween Cox Cable Roanoke, Inc., assignee of Roanoke Valley Cable- ision, Inc., requires the provision of a Public Access Channel o be made available for educational, non-commercial, and non- iscriminatory use by the public on a first-come, first-served asis ("Public Acces$ Channel">; and WHEREAS, Section 611 of the Cable Communications Policy t of 1984 ("Act") provides that a franchising authority may escribe rules and procedures under which the cable operator is rmitted tb pse channel capacity designated for public access or the provision of other services if the Public Access Channel city is not being used for its designated purposes; and WHEREAS, Cox Cable Roanoke, Inc. has represented that n the eleven years that the cable system has been in operation December 16, 1986 - - --------------- - ----------- ----._. __ - - -----n-- - there has never been a request for use of-the Public Access Channel (Channel 11); and WHEREAS, Cox Cable Roanoke, Inc. has requested that when the Public Access Channel is not in use Cox Cable Roanoke, Inc. be permitted to use said channel (Channel 11) for transmis- sion of Home Shopping Services beginning January 1, 1987, in accordance with the Act; and WHEREAS, the Regional Cable Television Committee has recommended that Cox Cable Roanoke, Inc. be permitted to use the Public Access Channel (Channel 11) for commercial use commencing'. January 1, 1987, subject to its continued availability for public access purposes in accordance with specified rules and proce- dures. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the following regulations shall be effec- tive with regard to use of the Public Access Channel: 1. Commencing as of January 1, 1987, Cox Cable Roanoke, Inc. shall be permitted to use the Public Access channe - (Channel 11) for provision of Home Shopping Services provided that there is no other non-designated cable basic service channe available for such programming and that there is no outstanding unaddressed request for public access broadcasting use of channe 11; and 2. The use of the Public Access Channel by Cox Cable Roanoke, Inc. for Home Shopping Services in accordance with Para graph 1 above shall cease for any time period that Public Access Channel capacity is appropriately requested for public access purposes and shall permanently cease when a non-designated cable basic service channel is available for commercial use. On motion of Supervisor Johnson, seconded by Supervisor Brittle and upon the following recorded vote: AYES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittl NAYS: None ""` ~/" I December 16, 1986 RE: EXECUTIVE SESSION Chairman Brittle moved to go into Executive Session ursuant to the Code of Virginia 2.1-344 (a) (2) and (6). The otion was seconded by Supervisor Johnson and carried by a nanimous voice vote. N RE: OPEN SESSION Supervisor McGraw moved to return to Open Session. The lotion was seconded by Supervisor Garrett. :N RE: RECESS Chairman Brittle declared a dinner recess at 5:30 p.m. :N RE: CALL TO ORDER i Chairman Brittle called the meeting back to order at :03 p.m. Chairman Brittle directed that Items E9, E10, and E11 ill be discussed at this time. Selection of Financial Advisor - Supervisor Johnson .owed to approve the staff recommendation of Wheat First ecurities. The motion was seconded by Supervisor Nickens and arried by a unanimous roll call vote. Selection of the Independent Auditor - Mr. Chambliss eported that staff recommends the selection of Peat, Marwick, itchell and Company as the independent auditor. Supervisor ickens moved to approve staff recommendation. The motion was econded by Supervisor Garrett and carried by a unanimous roll all vote. ~ -/ December 16, 1986 Selection of Bond Counsel - Mr. Mahoney recommended to the Board that the firm of McGuire, Woods & Battle be selected t serve as bond counsel. Supervisor Garrett moved to approve the staff recommendation. The motion was seconded by Supervisor Johhson and carried by a unanimous roll call vote. IN RE: FIRST READING OF ORDINANCES The Deputy Clerk read the following first readings int~ the record: 1. Ordinance authorizing the grant of a property interest in exchange for the release of a reversionary interest with Mason Cove Civic Club, Inc. Mr. Mahoney reported that this matter concerns the expansion of the Masons Cove Fire Station. He suggested that th Board amend the ordinance by adding the following language at th end of paragraph 2: ". or in an appropriate facility in thi portion of the County." Supervisor McGraw moved to approve the first reading with the noted change. The motion was seconded by Supervisor Johnson and carried by a unanimous roll call vote. 2. Ordinance authorizing the acquisition of 22.57 acres of real estate from Horace M. and Juanita Obenshain. (REQUEST TO WAIVE SECOND READING) Mr. Mahoney reported that this property involves the West County Reservoir and the owners want to sell by the end of this year because of new tax laws. Supervisor Johnson moved to approve the first reading i and to waive the second reading. The motion was seconded by Supervisor McGraw. ORDINANCE 12-16-86-254 AUTHORIZING THE ACQUISITION OF 22.57 ACRES OF REAL ESTATE FROM HORACE M. AND JUANITA OBENSHAIN BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: December 16, 1986 1. That pursuant to the provisions of §18.04 of the harter of Roanoke County a first reading concerning the acquisi- ion of the hereinabove described real estate was held on ecember 16, 1986. The ~_~~nd reading on this matter was dispens- d with, so that this transaction can be completed prior to the nd of this calendar year. 2. That the County shall acquire this real estate from orace M. and Juanita Obenshain for the sum of $12,413.50. This eal estate consists'of approximately 22.57 acres of real estate, dentified by Roanoke County Tax Map No. 82.00-1-2 for the Spring ollow Reservoir project. 3. That the County Administrator is authorized to exe- ute such docl~ments and take such~~actions on behalf of Roanoke 'ounty as are necessary to accomplish the acquisition of said eal estate, all of which shall be upon a form approved by the :ounty Attorney. m motion of Supervisor Johnson to approve the first reading and naive the second reading, seconded by Supervisor McGraw and upon .he following recorded vote: .YES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittle IA YS : None 3. Ordinance authorizing the acquisition of 10 acres of real estate from Harry W. and Kathleen M. Young. (REQUEST TO WAIVE SECOND READING) Supervisor McGraw moved to approve the first reading and to waive the second reading. The motion was seconded by Supervisor Garrett. ORDINANCE 12-16-86-255 AUTHORIZING THE ACQUISITION OF TEN (10) ACRES OF REAL ESTATE FROM HARRY W. AND KATHLEEN M. YOUNG BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of §18.04 of the Charter of Roanoke County a first reading concerning the acquisi- tion of the hereinabove described real estate was held on ~~ December 16, 1986 December 16, 1986. The second reading on this_matter was dis- pensed with, so that this transaction can be completed prior to the end of this calendar year. 2. That the County shall acquire this real estate fro Harry w. and Kathleen M. Young (an undivided one-half interest) for the sum of $3,000. This real estate consists of approximate ly ten (10) acres of real estate, identified by Roanoke County Tax Map No. 83.00-1-15 for the Spring Hollow Reservoir project. 3. That the County Administrator is authorized to exe cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of sAid real estate, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor McGraw, seconded by Supervisor Garrett and upon the following recorded vote: AYES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittl NAYS: None 4. Ordinance authorizing the lease of 10.40 acres of ~ real estate to Oscar Wilford Hall and Josephine Musser Hall. Mr. Mahoney r@ported that this real estate is Spring Hollow Reservoir property. Mr. Mahoney reported that the previous owners would like to lease this property from the Count until it is needed. Staff recommends that the property be lease as it would probably help deter vandalism. Supervisor Garrett moved to approve the prepared ordinance. The motion was seconded by Supervisor McGraw. ORDINANCE 12-16-86-256 AUTHORIZING THE LEASE OF 10.40 ACRES OF REAL ESTATE TO OSCAR WILFORD HALL AND JOSEPHINE MUSSER HALL BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of §18.04 of the Charter of Roanoke County a first reading concerning the acquisition of the hereinabove described real estate was held on "'~ December 16, 1986 ecember 16, 1986. The second reading on this matter- is cheduled for January 13, 1987. 2. That the County has acquired this real estate from scar Wilford Hall and Josephine Musser Hall. This real estate onsists of approximately 10.40 acres of real estate with mprovements, identified by Roanoke County Tax Map No. 73.00-1-6 or the Spring Hollow Reservoir project. 3. That it is in the County's best interests to lease .his property back to the sellers in order to safeguard the valuable improvements thereon; and to receive fair market value .ease payments until such time as it is necessary to utilize said >roperty for the reservoir project. This lease is subject to the provisions of §15.1-260 and 515.1-261.1 of the Code of Virginia, .950, as amended. 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke :ounty as are necessary to accomplish this transaction, all of Which shall be upon a'form approved by the County Attorney. )n motion of Supervisor ^~rrPtt, seconded by Supervisor McGraw, ind upon the following recorded vote: AYES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittle VAYS: None 5. Ordinance authorizing the acquisition of 52.58 acres of real estate from Mary Ann Wohlford Marchant. Mr. Mahoney reported that once again, this involves servoir property. He reported that a final settlement has not t been reabhed but would like authorization to go forward in gotiation,a settlement within reason. Supervisor Johnson moved to approve the prepared dinance. The motion was seconded by Supervisor Brittle. ORDINANCE 12-16-86-257 AUTHORIZING THE ACQUISITION OF 52.58 ACRES OF REAL ESTATE FROM MARY ANN WOHLFORD MARCHANT BE IT ORDAINED by the Board of Supervisors of Roanoke unty, Virginia, as follows: L -/ December 16, 1986 1. That pursuant to the provisions of §18.04 of the Charter of Roanoke County a first reading concerning the acquisi tion of the hereinabove described real estate was held on December 16, 1986. The second reading on this matter was dis- pensed with, so that this transaction can be completed prior to the end of this calendar year. 2. That the County shall acquire this real estate fro Mary Ann Wohlford Marchant for the sum of $31,548. This real estate consists of approximately 52.58 acres of real estate, identified by Roanoke County Tax Map No. 82.00-1-1 for the Sprin Hollow Reservoir project. 3. That the County Administrator is authorized to exe cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of said real estate, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor Johnson, seconded by Supervisor Brittle and upon the following recorded vote: AYES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittle NAYS: None IN RE: SECOND READING OF ORDINANCES The Deputy Clerk read the following second readings into the record: 1. Ordinance accepting an offer for and authorizing the ,,..: =ur.ce of 3.29 acres of surplus real estate, Hidden Valley Junior High School property. Mr. Mahoney reported that he has received no counter-offers for this property since the first reading on November 25, 1986. He reported that the offer he received earlier was from QLC Land Trust in the amount of $78,400. December 16, 1986 Supervisor Garrett moved to approve the prepared_ resolution accepting the offer from QLC Land Trust in the amount of $78,400. The motion was seconded by Supervisor McGraw. RESOLUTION 12-16-86-258 ACCEPTING AN OFFER FOR AND AUTHORIZING THE SALE OF SURPLUS REAL ESTATE, A PORTION OF THE HIDDEN VALLEY JUNIOR HIGH SCHOOL PROPERTY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of §18.04 of the Charter of Roanoke County, a first reading concerning the sale and disposition of the hereinafter described surplus real estate as held on November 25, 1986. A second reading on this matter as held on December 16, 1986. The real estate consists of pproximately 3.92 acres, more or less, of the Hidden Valley unior High School property on the south side of Hidden Valley School Road as shown on the plat of survey by Balzer and ssociates, Inc. dated October 27, 1986; and 2. That an offer has been received for this property, said offer of QLC Land Trust in the amount of $78,400 is hereby ccepted; and 3. That the County School Board of Roanoke County on October 9, 1986, adopted a resolution declaring approximately six (6) acres, more or less, of the Hidden Valley Junior High School property to be surplus property pursuant to §22.1-129 of the 1950 ode of Virginia, as amended. All proceeds from the sale of said property shall be credited to the School Capital Improvements Fund. 4. That the County Administrator is authorized to exe- ute such documents and take such actions on behalf of Roanoke ounty as are necessary to accomplish the conveyance of said pro- erty, all of which shall be upon a form approved by the County ttorney. -~ December 16, 1986 ~------- On motion of Supervisor Garrett, seconded by_Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittl NAYS: None 2. Ordinance amending Chapter 22 of the 1985 Roanoke County Code, "Water", to reduce the fees for separate fire service. Mr. Clifford Craig was present to answer any questions the Board might have. Supervisor Johnson noted that he is concerned about the "upfront" costs and inquired if payment coul be spread out. Supervisor Johnson moved to approve the second reading' of this ordinance. The motion was seconded by Supervisor McGraw ORDINANCE 12-16-86-259 AMENDING CHAPTER 22 OF THE 1985 ROANOKE COUNTY CODE, "WATER" ESTABLISHING CERTAIN PROCEDURES AND INCREASING CONNECTION FEES AND CHARGES FOR WATER SERVICE, AND FURTHER AMENDING ORDINANCE N0. 8-12-86-169 TO REDUCE FEES FOR SEPARATE FIRE SERVICE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 22 of the 1985 Roanoke County Code, "Water" (Chapter 20.1 of the 1971 Roanoke County Code) and OrdinAnce No. 8-12-86-169 is hereby amended as follows: ESi Fare 6ereiee- A~~ seperete £#re serv~ees sba~~ be i preper~y n+etered nstng a deteetereheek: the deteeteretteek end vea~t w;~~ be £arn#shed and *nsta~~ed by the Eenntyr Et~arges £e~ £~re serv#ee eenneettens w*~~ be egne~ to the bas#e eenneetten pertten e£ tke eenneet#en £ee £er the requested sire £}re serv~ee dine- the ef£-sate €ae*~#t#es £ee sha~~ be eharged £er either the fire serviee er nern~ai water servieeT whiehever is urger: (5) Fire Service. All separate fire services shall be properly metered and protected against backflow with a check valve. The meter vault, meter and backflow device shall be furnished and installed by the County. The total connection fee ~/ for separate fire service connections will be equal to the basic ~ -/ December 16, 1986 onnection por 208) the off- site facilities ire service requested. of the connection fee plus twenty percent as established for the size 2. This ordinance shall be effective December 17, 986. n motion of ,Supervisor Johnson, seconded by Supervisor McGraw nd upon the following recorded vote: YES: Supervisors McGraw, Nickens, Garrett, Johnson, and Brittle AYS: None RE: PUBLIC HEARINGS 286-1 Petition of Jelco Construction Company, Inc., to rezone the front portion of the property from M-1, Industrial with conditions, to B-2, Business with conditions, and to amend the existing conditions on the rear portion of the property located north and east of Mick or Mack on ,Route 221 in the Cave Spring Magisterial District. (HELD OVER FROM NOVEMBER 25, 1986>. Chairman Brittle announced that the petitioner has ithdrawn his request regarding the existing conditions on the ear portion of the property. This public hearing is only to ezone the front portion of the property. Mr. Rudy Cox, petitioner, was present to request that he Board favorably consider this rezoning request. Supervisor Johnson reported to Mr. Cox that the slope n that property should not be disturbed. Ms. Alva Anderson, 4915 Colonial Avenue, SW, Roanoke, irginia, an adjoining property owner, was present in opposition o the rezoning request. She reported that at the last Board eetinq, Mr. Cox was directed to meet with Mr. Anderson and Mr. raighead concerning the plans for this property, and to date he as not. December 16, 1986 Mr. Nelson Craighead, also present in opposition, reported to the Board that his position on this matter has not changed, and he is still opposed to the rezoning. Supervisor Nickens moved to rezone the front portion of this property to B-2. The motion was seconded by Supervisor Brittle. L. - / FINAL ORDER NOW, THEREFORE, BE IT ORDERED that the aforementione parcel of land, which is- contained in the Roanoke County Tax Map as Parcel 77.17-5-22 and legally described below be rezoned from M-1, Industrial with conditions, to B-2, Business with conditions. BEGINNING at an iron pin on the easterly right-of-way of U. S. 221 and northerly corner to August Realty Corp. property (D.B. 1188, Page 1414), thence along said right-of-way N. 40° 59' 52" E., 325.22 feet to an iron pin corner to James T. Anderson property (D.B. 767, Page 404); thence leaving said right-of-way and with Anderson property S. 04° 05' S4" W., 300.00 feet to a point; thence leaving Anderson property and with new rezoning line N. 85° 40' 20" W., 106.07' to a point on line with August Realty property; thence with August Realty property N. 04° 19' 40" E., 39.14 feet to an iron pin; thence with same N 85° 40' 20" W., 89.35 feet to the beginning and containing 0.680 acres and being the northerly portion of property (1.65 acre) as shown on survey map by T. P. Parker & Son, dated December 26, 1978. (D.B. 1217, Page 1332). BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the official zoning map of Roanoke County. PROFFER OF CONDITIONS The petitioners hereby voluntarily proffer to the Board of Supervisors of Roanoke County, Virginia, the following conditions to the zoning request referenced above: 1. Maintain a 30 foot buffer area along the north property boundary which adjoins the R-1 District. 2. Preserve and maintain existing, natural growth and topography within 30 foot buffer area. December 16, 1986 Lam... "` / 3. To the furthest practical extent, conserve significant natural contours of the land. 4. Along the rear property boundary, plant and maintain one row of white pine trees - planted not more than 10 feet on center and having a minimum height of five feet at planting. 5. Decrease the permitted length (frontage) of the mini-warehouse building from 350 L.F. to 320 L.F. while increasing its depth from 20 L.F, to 30 L.F, allowing an increase in leaseable space (from 7,000 S.F. to 9,600 S.F.) while at the same time decreasing visual impact. 6. The mini-warehouse facility will be of masonry construction with brick or textured masonry on exposed (not screened) sides allowing for some latitude in architectural design. The roof will slope to the west (forward toward Mick-or-Mack). 7. Instead of uniform 10' x 20' stalls/bays with garage doors, which have almost strictly a commercial appeal, we desire to offer a more wide range of rental unit sized to meet the demands of the public. Fewer vehicular and a few pedestrial doors also serve to break up the monotony of what would now be 35 garage doors. 8. Single entrance from Route 221. '9. Earthen berms and decorative plantings shall screen parking lot pavement in the area to be rezoned to B-2. 1286-2 Petition of Lynn Brae Farms, Inc., to rezone a 14.15 acre tract from R-3, Residential and M-1, Industrial, to B-2 Business to construct a commercial office park paralleling Starkey Road Extension in the Cave Spring Magisterial District. Ms. Maryellen F. Goodlatte was present on behalf of .he petitioner requesting this rezoning. Ms. Goodlatte informed :he Board that at first there was some question about water to verve the office park but that has been worked out with the ;ngineering Department. , v There was no one present in opposition. _ ' Supervisor Brittle moved to approve the rezoning request and for staff to work with the Highway Department in resolving the road problems on Fallowater Lane. The motion was seconded by Supervisor Johnson. FINAL ORDER NOW, THEREFORE, BE IT ORDAINED that the aforementioned parcels of land described as follows: Parcel- 77.19-1-28, Deed Book 1188, page 1843, and Parcel 77.19-1-26, Deed Book 1180, page 1751; and Parcel 77.19-1-27, Deed Book 1249, page 384; and legally described below be rezoned from R-3 and M-1 District to B-2 District. BEING the same property conveyed to Lynn Brae Farms, Inc., a Virginia corporation, from Eva R. Smith, in her own right and as surviving widow of Guy T. Smith, deceased, by deed dated December 29, 1982, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1188, page 1843. LESS AND EXCEPT: BEGINNING at an iron pin on the Norfolk and Western Railway right-of-way at its intersection with the northwesterly line of the 10.171 acre tract of Area Corporation, thence leaving the Norfolk and Western Railway right-of-way and with the northwesterly line of Area Corporation S. 46° 49' W. 363.09 feet to a point; thence leaving the line of Area Corporation and with as new line through the property of Lynn Brae Farms, Inc., N. 43°.11' W. 187.92 feet to a point on the Norfolk and Western Railway right-of-way; thence with said right-of-way N. 72° 18' E. 51.60 feet to a point; c„Cnce continuing with said right-of-way N. 74° 27' E.357.27 feet to an iron pin at the place of BEGINNING, and containing 0.791 acre as shown on map of Tanglewood Square Shopping Center, property of Area Corporation, dated July 28, 1983, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1198, page 767. L, TOGETHER, with all of the right, title, and interest of the Grantor in and to a roadway easement extending from new Starkey Road to Route 419, excepting therefrom that portion of the easement which lies within 386.2 feet of Virginia State Route No. 419, which was conveyed to Boddie Noell Enterprise, Inc., by deed dated June 23, 1982, of record in the aforesaid Clerk's Office ' in Deed Book 118,4, page 409. December 16, 1986 PARCEL TWO: December 16, 1986 BEGINNING at a point numbered "1" on the north side of Fallowater Lane at the southwest corner of Lot 3, Section 5, of Beulah Heights Subdivision; thence along the east side of Lot 3, N. 34° 47' W. 179.38 feet to point numbered 2; thence leaving Lot 3 and with a division line which divides Phase I and Phase II of the Windy Hill Key Project N. 26° 32' E. 64.00 feet to a point numbered 2-A; thence N. 62° 32' E. 140.00 feet to a point numbered "2-B"; thence N. 37° 2g~ W. 213.00 feet to a point numbered "2-C"• thence N. 2° 13' 42" W. 238.26 feet to point "17" and being a point on the south right-of-way line of the Norfolk & Western Railway Company; thence adjacent to the right-of-way of the Norfolk 6 Western Railway Company the following courses and distances, N. 55° 55' E. 106.79 feet to a point numbered "18"; thence N. 48° 18' E. 97.26 feet to an iron pin at a point numbered "19"; thence leaving the right-of-way of the Norfolk & Western Railway Company S. 35° 3' 45" E. 582.36 feet to a point numbered "20"; thence S. 50° 3' W./ 120.00 feet to a point numbered "21"; thence N. 34° 47' W. 30.12 feet to a point numbered "22"; thence S. 47° 38' W. 403.44 feet a major portion of this distance being along the north side of Fallowater Lane to a point numbered "1", the point and place of BEGINNING, and containing 4.85 acres. BEING the same property conveyed to Lynn Brae Farms, Inc., a Virginia corporation, from Keith L. Halderman and Elizabeth Sue Halderman, his wife, by deed dated January 26, 1982, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1180, page 1751. BEGINNING at an iron pin corner on the line of the property now or formerly owned by Aylett B. Coleman and Fred P. Bullington which is Corner G according to a plat showing street being dedicated to Roanoke County for public use dated March 22, 1979, by Buford T. Lumsden & Associates, P.C., Certified Land Surveyors, of record in the Clerk's Office of the Circuit Court of the County of Roanoke, Virginia, in Plat Book 9, at page 144; thence with the northwesterly line of the said property of Coleman and Bullington, S. 49° 30' 00" W. 383.60 feet to an iron pin corner being Corner F as shown on the aforesaid plat, which point is also at the southeasterly corner of Beulah Heights (Plat Book 2, at page 15); thence leaving the Coleman and Bullington property and with the easterly line of Beulah Heights, N. 34° 47' W. 103.53 feet to a point at the southwesterly corner of the property now or formerly owned by Lynn Brae Farms, Inc.; thence leaving the easterly line'of Beulah Heights, and with the southerly line of the Lynn Brae Farms, Ihc., property, N. 52° 25' 40" E. 388.86 feet to a fence post corner; thence with the same, S. 30° 15' E. 84.50 feet to the place of BEGINNING, containing 0.828 acres, more or less, shown on a plat by Raymond C. Weeks, Certified Land Surveyor, dated July 1, 1982, L-~ r December 16, 1986 .-- - - -u-- - ~~ approved by T. W. Gubala, Secretary of Roanoke - _ County Planning Commission on July B, 1982; TOGETHER with an easement for a right of way 12 feet wide as presently located and shown on the aforesaid map, to and from the above described property and new Starkey Road. AMENDED PROFFER OF CONDITIONS TO THE HONORABLE SUPERVISORS OF ROANOKE COUNTY: Being in accord with Section 15.1-491.1 et seq. of the Code of Virginia and Section 21-105E. of the Roanoke County Zoning Ordinance, the Petitioner, Lynn Brae Farms, Inc., hereby voluntarily proffers to the Board of Supervisors of Roanoke County, Virginia, the following conditions to the rezoning of th above-referenced parcels of land: 1. Any development on the subject property will not include the uses itemized in paragraphs 5 through 12, inclusive, of Section 21-23-2 of the Roanoke County Code. A copy of said ordinance is attached hereto as Exhibit A. 2. The new street which will extend through the subject property, will be constructed to state standards and wil be state maintained. 1286-3 Petition of the Roanoke County Planning Commission t amend the Future Land Use Map designation of the Scenery Court Subdivision in the Catawba Magisterial District from Core to Neighborhood Conservation. Mr. Tim Gubala reported to the Board that the Curren zoning of this area is creating problems for the residents when they want to construct additions to their homes. There was no one present in opposition. Supervisor Brittle moved to approve the rezoning request. The motion was seconded by Supervisor Johnson. FINAL ORDER NOW, THEREFORE, BE IT ORDERED that the aforementione parcel of land be rezoned from B-1, Business District to R-1, Residential District. BE IT FURTHER ORDERED that the aforementioned parcel of land which is contained on the Roanoke. County Tax Maps as ____ ____ _ __ - December 16, 1986 / / --- -- -----n -- - - - - L arcel 64.01-3-29, parcel 64.01-3-30, parcel 64.01-3-31, parcel 4.01-3-32, parcel 64.01-3-33, parcel 64.01-3-34, parcel 4.01-3-35,~parcel 64.01-3-36, and parcel 64.01-3-37 be edesignated on the Land Use Plan: Future Land Use map of oanoke County from Core to Neighborhood Conservation. ADOPTED on motion of Supervisor Brittle, seconded by upervisor Johnson and upon the following recorded vote: YES: Supervisors McGraw, Nickens, Johnson, Garrett, and Brittle AYS: None 286-4 Petition of the Roanoke County Planning Commission to rezone the Scenery Court Subdivision from B-1, Business, to R-1, Residential, to allow construction of single family homes and to conform with the Roanoke County Zoning Ordinance, located in the Catawba Magisterial District. There was no one present in opposition. Supervisor cGraw moved to approve the final order. The motion was seconded Y Supervisor Johnson. FINAL ORDER NOW, THEREFORE, BE IT ORDERED that the aforementioned arcel of land be rezoned from B-1, Business District, to R-1, esidential District. BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that ~e be directed to reflect that change on the official zoning map ~f Roanoke County. ADOPTED on motion of Supervisor McGraw, seconded by upervisor Johnson and upon the following recorded vote: YES: Supervisorg McGraw, Nickens, Johnson, Garrett, and Brittle AYS: None N RE: REPORTS Supervisor Nickens directed that the School Board be nvolved in the budget process at an earlier time than is cheduled on the calendar. h / L _ _ __ December 16, 1986 .. .... 'q - ~/~ ~7 /~3 . ~ ITEM NUMBER L _~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 1987 SUBJECT: Acceptance of water and sewer lines in the Falls, Section 2. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The developer of The Falls, Section 2, Strauss Construction Co., Inc., has requested that Roanoke County accept the deed conveying the water and sewer lines serving the subdivision along with all necessary easements. The water and sewer lines are installed as shown on engineering plans prepared by Buford T. Lumsden & Associates, P.C. entitled Development Plans for Section 2, The Falls, Townhouses and Codominiums, dated November 22, 1985, which are on file in the Public Facilities Department. The water and sewer line construction meets the specifications and the plans approved by the County. FISCAL IMPACT: av The values of the water and sewer construction are $2,875 and $7,478, respectively. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the water and sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. . ~ ~ SUBMITTED BY: ~G~~~G~ ~~Z/ Michael S. Webb Civil Engineer - ~.-- APPROVED: G~t'~ Elmer C. Hodge County Administrator ------------------------------------------------------------- ACTION VOTE Approved ("S Motion l~y:~oh/JSo/~. Sec-E~~ No Yes Abs Brittle "' Denied ( ) ~,}/ /Y/Cffc°/1S Received ( ) Garrett / Referred Johnson To McGraw ~-- Nickens G' ~ : l~ -c-e-e~ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 1987 SUBJECT: Confirmation of Committee Appointments COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations have been made and must now be confirmed by the Board of Supervisors. All nominees have agreed to serve. Human Services Committee Mr. C. L. Whitehurst has been nominated by Supervisor Nickens to serve another two-year term, representing the Vinton Magisterial District. Mr. Whitehurst's term will expire December 31, 1988. Regional Partnership Site Advisory Committee Mr. Charles Saul has been nominated by Supervisor Harry C. Nickens to serve another three-year term. His term will expire December 31, 1989. SUBMITTED BY: APPROVED BY: ~- ~~ Mary H. Allen Elmer C. Hodge Acting Deputy Clerk County Administrator -------------------------------------------- ACTION VOTE Approved (`~''~ Motion by:, . ~. ~~~ No Y~ Abs Denied ( ) ~,~ IIrittle Received ( ) Garrett / Referred Johnson ,/ To McGraw ,i Nickens / ~C. ~~~ ~~ ~ ~~~ ITEM NUMBER L AT A RERGINIAMHELDNATOTHEHROANOKE OCOUNTYEADMINISTRATIONNCENTER COUNTY, VI MEETING DATE: January 13, 1987 SUBJECT: Acceptance of water and sewer lines in Buckland Forest, Section 3. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The developer of Buckland Forest, Section 3, Buckland, Ltd., has requested that Roanoke County accept the deed conveying the water and sewer lines serving the subdivision along with all necessary easements. The water and sewer lines are installed as shown on engineering plans prepared by Guffey, Hubbell, McGhee, P.C. entitled Plan and Profile, Section 3, Buckland Forest, dated August 29, 1983 and revised April 5, 1984 which are on file in the Public Facilities Department. The water and serovedlbriethe Countytion meets the specifications and the plans app Y FISCAL IMPACT :" The values of the water and sewer construction are $11,940 and $13,655, respectively. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the water and sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. . .~° SUBMITTED BY: Michael S. Webb Civil Engineer APPROVED: ~-y ~c~ Elmer C. Hodge County Administrator --------------------------------------------------------- ACTION VOTE Approved (`~ Mo ion by: No Yes Abs Denied ( ) .~-~ Brittle '~ Received ( ) Garrett .. Referred Johnson ~- To McGraw ~ Nickens 1/ ,~_~~ ITEM NUMBER ~ _ S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 1987 SUBJECT: Request to grant a drainage easement and an access easement on well lots. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The developer of Castle Rock West, Section 3, William P. Wallace, Inc., has requested that Roanoke County grant an access easement crossing Castle Rock Well Lot Number 2 and a drainage easement crossing Castle Rock Well Lot Number 2A. The access easement will be used by the adjacent residential lot, lot 4, section 3, Castle Rock West. The easement crosses the existing driveway which serves the well. The access easement will not interfere with the operation of the well. The drainage easement will allow the placing of fill material on the adjacent residential lot, lot 3, section 3, Castle Rock West. The drainage easement will not interfere with the operation of the well. FISCAL IMPACT: ~~ No funding is necessary. RECOMMENDATION: The staff recommends that the County Administrator be authorized to execute the necessary documents to grant the easements as requested. L-~ SUBMITTED BY: ,_ ~ ,,/~~~C' Michael S. Webb `~~r Civil Engineer APPROVED: ~~ Elmer C. Hodge County Administrator ---- ------ ------------------------ -- VOTE ---------- ACTION No yes Abs Approved (~ Motion by: Brittle `~ Denied ( ~ Garrett Received ( ) Johnson ~ Referred McGraw ~"' To Nickens /~ L~C.~ ~-C~~ 2~ ITEM NUMBER ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 1987 SUBJECT: Request for Bingo Permit for the Loyal Order of Moose Lodge No. 284 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a request from the Loyal Order of Moose Lodge No. 284 for a Bingo Permit for 1987. This application has been reviewed and approved by R. Wayne Compton, Commissioner of the Revenue, and the $25.00 fee has been paid. The application also requests a Raffle Permit. However, the organization did not specify the date and time for the raffle, and did not pay the $25.00 fee for the raffle. Therefore, Dana Dalton of the Commissioner's Office will notify them that only the application for a Bingo Permit is being processed. RECOMMENDATION: Staff recommends that the Bingo Permit only be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Elmer C. Hodge Acting Deputy Clerk County Administrator --------------------------------------------------------------------------- / AC ON VOTE Approved (~ Motion by: a~-fv~2.~-O-x~ No Yes Abs Denied ( ) -~p-r'%~?~~ .~-~2 ~ Britt 1 e ~/ Received ( ) r _ Garrett ~ Referred To ~- Johnson ~/ McGraw '~ Nickens / r COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO L-~ OF Fz0A1Vp~~ ~- . h L_ ti Z ~ ~ ~ 0 a2 ,, i 1838 Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et, seg, of the criminal statutes of the Virginia Code, and by Section 4-86 et. seg, of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony, THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT Xg BINGO GAMES Xx Name of Organization LOYAL URD~R OF MOOSE LODGE Nu, 2B4 Street Address 3[33 (:atawba Valley Drive, Salem, Va. 24153 Mailing Address P. 0, Box 53ts, Salem, Va. 2415:1 City, State, Zip Code Purpose and Type of Organization Fraternal When was the organization founded? 1913 ~~ ~ ~ (fo=3 ~ I 1 L-(p Roanoke County meeting place? Yes - Moose Home - 32:13 Catawba Valley llrive Has organization been in existence in Roanoke County for two con- tinuous years? YES X NO Is the organization non-profit? YES x NO Indicate Federal Identification Number # 54-02ts7492 Attach copy of IRS Tax Exemption letter. Officers of the Organization: President• Edward F. Mullikin Vice-President Clifford A. Ritter 4016 Cravens Creek Rd.,S.W, 1621 Gaines Street Address: Roanoke, Va. 24u18 Address:Salem, Va. 24153 Secretary: J. Larry Foster Treasurer: Clarence ~;, Davidson Address• 2243 Pelham Dr,,S.W. Address: 1759 Pomeroy Road Roanoke, Va. 24018 Salem, Va. 24153 Member authorized to be responsible for Raffle or Bingo opera- tions: Name James ~. Garlick Home Address b05 Hemlock Road, 5alem,va. X4153 Phone 343-3123 Bus . Phone 344-7363 A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. Moose Home, 3233 Catawba Valley llrive, Salem, va.L4153 RAFFLES: Date of Drawing Time of Drawing BINGO: Days of Week & Hours of Activity: Sunday xx Monday Tuesday Wednesday xx Thursday Friday Saturday From To From 7 p,m To 11 n.m. From To From To From 7 p,m, To 11 p.m. From To From To 2 L-- ' W BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name• Loyal Order of Moose Lodge No. 284 Address• P• O• Box 538, Salem, va. [.4173 County Roanoke State ya• Zip L4153 Is the building owned by a 501-C non-profit organization? Yes Seating capacity for each location: 700 Parking spaces for each location: 700 ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 _~ C~-~' Gross receipt ~ from all sources related to the operation o Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO lst Quarter 53,533.46 2nd Quarter 76,y52.95 3rd Quarter 94,013.b1 4th Quarter 87,467.85 Total 311, 987.87 lst Quarter 7,094.65 2nd Quarter 8,90u,3u 3rd Quarter 8,562.10 4th Quarter 11,344.70 Total 35,y09.75 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? Yes 3• Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? Yes 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? Yes 3 L--~ 5, Does your organiza ommissionertofdtheaRevenueaonlor before must be filed with the C the first day of d ovYmber of each calendar year for which a per- mit has been issue 6, Does your orgy dollarsnduringsanydcalendar quartereC a P addi- ceed fifty thousan tional Financial Report must be filed for such quarter no la er than sixty days following the last day of such quarter? vPG 7. Does your organizaduenshaalrcause automaticfrevocat onlof financial reports when the permit, and ner untilgsuch r portais properlynfiBed andma or raffle thereaft new permit is obtained? vPG - g, Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operatioonv os Q sn of games or raffles have been in accordance with the p Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? Yes 9, Does your organization understand that a one Peof Roanoke fee of the gross receipts must be paid to the County upon submission of the annual financial report due on or before the first of November? vPG - 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such i°.cation?~ yPSd for such dates, as are designated in the permit app 11. Does your organization understand that no person, except a bona fide member of any such organization who shall haverbornto member of such organization for at least ninety days P o era- such participation, shall particiPaamelortraffleagandnno person tion, or conduct of any bingo g shall receive any uctuofranyosu h gamerorcr.affle? in v anagement, operation, or cond 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? vo - 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordiermit ~s subject 340.10 of the Code of Virginia authoriersonthshapeholder, agent, to having such permit revoked and any p member or employee of such organization who violates the a agento having such permit revoked and any person, shareholder, member or employee of such organization who violates the above referenced Codes may be guilty of a felony. 4 ~`~ 14. Has your organization attached a complete list of its member- ship to this application form? officers only 15. Has your organization attached a copy of its bylaws to this application form? Yes 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? Yes If yes, state whether exemption is for real, personal property, or both and identify exempt property, real estate - 3~33 (:atawba Valley Drive, Salem 17. State the specific type and purpose of the organization. Fraternal - non-profit - charita le 18. Is this organization incorporated in Virginia? If yes, name and address of Registered Agent: .T_ Larrv Fos ar 2'L4 Pelham I)ri ~a~ y [,~ Roanoke, Va_ "401 Yes 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? No (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? No (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value 5 ~~ ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? vPG 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on X18.2- 340.6 of the Code of Virginia and X4.98 of Roanoke County Code must include the following: Yes a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? Yes b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day?_ (These records must be retained for three Yes years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? - Yes d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? Yes 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? Yes 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3~ of the gross receipts of an organization's Bingo operation? Yes 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? Yes -, x'25`. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? Yes (Certificate must be attached.) 6 '"' 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? Yes 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? Yes a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. S i ea by~;t~/~~ ,~~1- .-~''~rc•z-~-~~n ~~ ame Title Subscribed and sworn before me, this 1 My commission expires: ~y Comntis~ioR Exp~ra 1'~I; ~Y, ~,~~ 19 RETURN THIS COMPLETED APPLICATION TO: Home Aaaress day of o-~l~'~~~'19 ~ ~~ N tar blic COMMISSIONER OF THE REVENUE P.O. Box 3900 Roanoke, VA 24015 7 r ""'~ ..~ `~f~' NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Commissi er of the venue The above application is not approved. Date Commissioner of the Revenue 8 j Address any reply to: 31 Hopkins Pfaza, Baltimore,lM3d. (1,21201 Dc~w~c~4[n~it ~ !Cti,~ oOt1 f~UUC~ ~PO~~J~1 .... Q~~~~'~~~~ CD~~c~6~oQ internal Revenue Service Date: ~ 1n reply refer to: October 26, 1.976 i E0: 73~ ~ E •L• Poulson - Telephone C36~ 9s2=339 ~-- ' Loyal Order of Moose #284 P.O. Box 1133 Roanoke, Qirginia 21006 ` Gen~lemen: This is in response to a telephone call ~ Letter for theeLoyal O~rderuofan Mowles, requesting a copy of an Exemp Moose # 284• The records ~a our office indicate the Loyal Order of Moose #281 is part of a Group fling. Therefore, an Exemption Letter will have to be obtained from your parent organization. the records in our office also indicate exemption fro~l Federal In- However, ~ Order of Moose #284 in August 1935 under cane Tax was granted to the Lop to r Identifica- Section 501(c)(8) of the Internal Revenue CodeS~ 02871192• ~ tion Number assigned to your organization is, be used as an Exemption Letter. The exemption remains in This letter may effect as of this date Sincerely yours, ~r ~E7. Gerald G. Portney District Director '.' ~vaKv yr vrrlc~Rs KOaNOKt MDUS6 1.0'0(iE NU. 2164 f~ _ WOF ,:+Ti:--~',A~b~_r.~~~]6~i „~-~.,z.3; ~. MULT~TNS NpJLLIKIN, J1t. IDy ~Rp F 774-7860 387= /1913 C7~JVIKNC~It , . ' ;IR. GCNII2NOR CLIF~+ORD A. RTITF..R 9d6-0246 - Pi~~ATE t3RUCE H~SLEX :362-4047 982-3953 T~S'URL~ C. E. DAVIDSON 341-3679 TRUS"1'EE - 3 yr EDWARD E. GUINN 36'1-4833 - :i84-64y8 985-1384 2 Yr. LARRY M. CANNER 1 ~,. W. TEAS p~j 89U-4718 345-15y5 ADMINIS'TRA'IbR J. LARRY FOSTER 7'/4-6823 384-7172 ~- ~- PRICE WF.fi.`'TitEE`r, JR. 387-1488 Cf-]AR1:,ES G~BSON 473-3393 ~F,R GUARD 4~,YNE OWENS 563-2710 pUT~ GUARD J. HAROLD PERDUE 9ts6-0966 ~~ ,~ 389 33,o,Z. J12. PAST ppVERNOR ROIVAI~ L. BROOKS 981-3305 .. A- i ~3 8 ~ i3,9 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 1987 SUBJECT: Acceptance of Forest Oak Drive, Coachman Circle, Coachman Drive and Summit Ridge Road into the Virginia Department of Transportation Secondary Road System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County and the residents of LaBellevue, Sections 4, 5, 6, 7, 8, and 9, request that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.22 miles of Forest Oak Drive, 0.19 miles of Coachman Circle, 0.35 miles of Coachman Drive, and 0.79 miles of Summit Ridge Road. The staff has inspected these roads along with representatives of the Virginia Department of Transportation and find the roads acceptable. The contractor under contract with Roanoke County will complete the required work this spring. FISCAL IMPACT: The Board previously appropriated $43,003 of Road Bond Monies to complete these road. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to the VDHOT requesting that they accept Forest Oak Drive, Coachman Circle, Coachman Drive and Summit Ridge Road into the Secondary Road System. SUBMITTED BY: J A. Peters III, P. E. T fic and Roads Coordinator Pu lic Facilities Department APPROVED: ~~~ Elmer C. Hodge County Administrator L-~ ---------------------------------------------- ACTION VOTE A roved (~~ Motion by: No Yes Abs PP Brittle Denied ( ) Received ( ) Garrett ~ Referred Johnson ~ to McGraw ~ Nickens / ~~~~ J ITEM NUMBER / ~ `~ AT A VIRGI~T.LAMIIE7 DN;~TOT1aEHROANO.~ECD C~?U~ITYEADMINISTRATIONNCENTER COUNTY, MEETING DATE: January 13, 1987 SUBJECT: Y~UTH HAVEN I I Project Status Report COUNTY ADMINISTRATOR'S~COMMENTS: SUMMARY OF INFORMATION: Building Our building has been substantially completed with final completion anti- cipated prior to acceptance of our first residents during the third week of January. We continue to remain within our building fund budget. On December 24, 1986, we were issued a temporary Certificate ofi Occupancy for 30 days. A permanent Certificate of Occupancy will be issued following approval of the fire suppression system for our range hood. Fire, health, and Department of Corrections inspections were also completed in December. Moving day went smoothly and we are all thrilled with our beautiful new home. Our new phone number is 563-4475. Public Relations We were very gratified by the wonderful turn out for the Friends of Y~UTH HAVEN II dinner and the Open House. We estimate that approximately 100 people attended the Dinner and 300 people attended the Open House. I believe that we received very positive media coverage and that both events went very smoothly. Calls from neighbors and community groups wishing to volunteer and make `donations have increased significantly since the Open House. I believe that the community is beginning to take a great deal of pride in the program. On January 2, 1987, I appeared on Channel 10's Perspective to discuss Y~UTH HAVEN II. More talk show appearances are planned for the future. The goal is to further educate the community about Y~UTH HAVEN II. Program Development The Joint Placement Contract was approved by Salem City Council this month. Meetings have also been held with Roanoke County, Salem and Roanoke City to explore and coordinate the availability of placement funds for youth to be placed at Y~UTH HAVEN II and Youth Haven I. I am optimistic about this issue and believe that services will be made available to youth regardless of the youth's residence area. I will pursue Title XX status for Y~UTH HAVEN II in order that girls from Salem and Roanoke Cities may be placed with us at a less costly rate to these localities. / ~ f! All staff training planned for this month has been completed. Training activities included the following: Basic Skills fog Child Care Workers - 40 hours CPR- American Heart Association - 3 hours Red Cross First Aid - 8 hours Fire Safety - 3 hours Training during January will focus on the Y~UTH HAVEN II program, CORE Standards, DOC Standards and the Code of Virginia. Staff will be tested on afl of these areas to insure that they have sufficient knowledge to begin work with our residents. Personnel All full time staff began work on December 8, 1986. Recommendations for relief staff have been forwarded to Human Resources and we anticipate the hiring process should be completed by the second week in January. Interviews for the Cook position have been completed and recommendations made to Human Resources. During the month of December, much time was spent with staff on team building exercises and activities. I believe we have an excellent staff that functions together in a supportive, cohesive manner. The real test of this cohesion will of course come when we have girls at the home. This area is of great importance and one that I will continue to monitor and work on in the future. SUBMITTED BY: ~- ' ~ APPROVED BY: ~~ Elmer C. Hodge County Administrator - _-.- • ACTION VOTE Approved ( ) Motion by: ~ No Yes Abs .Denied ( ) Received ( ) Referred To Brittle Garrett Johnson .McGraw Nickens ~! During the month of December, 1986, the following economic development activities took place: 1. Relocation assistance was given to the following companies: A. Japanese firm seeking existing building on East Coast. (Regional Partnership referral) B. A local utilities company. 2. The following companies and individuals received a Certificate of Appreciation for building their business in Roanoke County: A. Burroughs Corporation (now Unisys) B. Allen-Bradley C. Life of Virginia D. Brambleton Hardware 3. Two responses were received from Plants, Sites, and Parks magazine as per our ad in a special Roanoke Valley insert in the September-October issue. The companies responding have been contactadeafdomnoutmoflstates bThisfadwhasegenerated a respondents total of 10 responses. 4. Three local companies expressed a need for existing buildings with a minimum of 5000 square feet of space in which to relocate and expand. 5. During the month of December, 1986, the Economic Development Division participated in the Blue Ridge Region of Virginia, and the Roanoke Valley World Trade Club. 6. The following companies were visited: A. Bowing Enterprises (also known as Trebark) B. Double Envelope Corporation C. Fabricated Metals Industries, Inc. D. Medeco Locks E. ETS (Environmental Testing Services) F. Optical Cable Corp. 7. A package was sent to the Mayor of Hasselt, Belgium, Mr. Paul Meyers, expressing Roanoke County's interest in a sister rela- tionship. We requested their response to indicate their interest. N COUN`T'Y OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONTINGENCY FOR THE SIX MONTHS ENDING DECEMBER 31, 1986 Original Budget 7-1-86 $129,000 November 26, 1986 Health Insurance Coverage for Retired County Employees (6,300) December 16, 1986 Planning Commission Travel (2,046) December 16, 1986 Board of Equalization (4,000) Balance of Board Contingency at December 31, 1986 116 654 Submitted by, Diane D. Hyatt Director of Finance