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HomeMy WebLinkAbout1/5/1987 - Regular(~n~tn~~ n~ ~nttnvk~e ROANORE COUNTY BOARD OF SUPERVISORS ACTION AGENDA ORGANIZAT:CONAL MEETING JANUARY 5, 1987 10:00 A.M. p,, PRELIMINARY MATTERS 1, Chairman, Pro Tempore, Elmer C. Hodge Invocation: John Chambliss, Assistant County Admin. 2. Management Services 3, Pledge of Allegiance g, ORGANIZATION OF COUNTY BOARD 1, Election of Officers a . Chairman HCN NOMINATED BOB JOHNSON. URC b, Vice Chairman AHB NOMINATED LEE GARRETT. URC 2, Length ofTgeOF TERMCTO1BE ONEnYEARcENDINGrATn AHB MOTION FOR LENG MIDNIGHT, 12/31/87. URC 3, Adoption of By-laws and Rules of Order 4, Schedule of Board meetings of 1987 LG MOTION TO MEET ON THE 2ND00&P4MH pNETHEY4TEiTTUESDAY,M• AND PUBLIC HEARINGS TO BEBLJ 7 AYES - AHB, LGr SAM, NAYS - HCN 5, County Board memberships on various committees, commissions and boards . BLJ TO SERVE ON REGIONAL PARTNERSAHBPTONSERVETONECLEP,NNVALLEY SERVICES COMMITTEE AS CHAIRMA COMMITTEE, SAM TO SERVE ON BLUE•RIDGE REGION COMMISSION. OTHER APPOINTMENTS TO REMAIN THE SAM BLJ/HCN MOTION TO GO INTO EXECUi~VpERSONNEL,PANDU~(6T LEGAOLDE OF VIRGINIA, SECTION 2.1-344_(A) FRIENDSHIP MANOR LITIGATION AND THE RED LANE ANNEXATION. C, .ADJOURNMENT O~ ROANp~~ ~' ~ ~~ 2 C~~~~~ ~ p a~ J 183a ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA ORGANIZATIONAL MEETING JANUARY 5, 1987 10:00 A.M. Roanoke County Administration Center p,, PRELIMINARY MATTERS 1, Chairman, Pro Tempore, Elmer C. Hodge 2, Invocation 3, Pledge of Allegiance B, ORGANIZATION OF COUNTY BOARD 1, Election of Officers a, Chairman b, Vice Chairman 2, Length of term for Chairman and Vice Chairman 3, Adoption of By-laws and Rules of Order 4, Schedule of Board meetings of 1987 5, County Board memberships on various committees, commissions and boards. C, ADJOURNMENT ITEM NUMBER AT A REGULAR MEETING OF THE pB,NORE OCOUNTYEADMINISTRATIONNOENTER COUNTY, VIRGINIA HELD AT THE RO MEETING DATE: January 5, 1987 SUB_ J~_ Organization of the County Board for 1987 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a copy of the resolution prepared to establish the dates, times and rules to govern the Boerared bypthe1Countyor 1987. Also attached is a memorandum p p and the resolution Attorney for the 1986 organizational meeting passed at that time. RECOMMENDATION: It is recommended that the meet~mgncbnghatd2°OOtpemsecand that fourth Tuesday of each month co all public hearings shall be scheduled for the fourth Tuesday at 7:00 p-m- ~t~-/ Elmer C. Hodg County Administrator ------- -------- ---------------- -- VOTE ------------------- ACTION No Yes Abs p,pproved ( ) Motion by: Brittle Denied ( > Garrett Received ( ) Johnson Referred McGraw To ~_ Nickens ~~-y AT A REGULAR MEETINELDFATHTHEOROANOKESCOUNTYSADMINISTRP,TOON COUNTY, VIRGINIA, H CENTER ON TUESDAY, JANUARY 5, 1987 RESOLUTION Rl/5/87-1 ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 1987 AND ADOPTING RULES OF' PROCEDURE FOR SUCH MEETING BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That for calendar year 1987 the regular meetings of the Board of Supervisors of Roanoke County shall be held on the second and fourth Tuesda of each month at the Roanoke County Adm ration Center on Brambleton Avenue, SW, Roanoke County, Virginia. The first meeting of each month shall commence at 2:00 o'clock p.m. The second meeting of each month shall commence at 2.00 o'clock p.m.; provided, however, that all public hearings shall be scheduled for this meeting and that said public hearings shall commence at 7.00 o'clock p.m.; and 2. That the rules of parliamentary procedure for the conduct of all Board meetings shall be Robert's Rules of Order; provided, however, these rules are amended as follows: - that a second to a motion shall be required in order to consider that motion; - that the chairman may make motions, second motions, participate in debate and vote on all matters con- sidered by the Board. On motion of Supervisor Garrett and the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, and Johnson NAYS: Supervisor Nickens A COPY - TESTE: yna~-y,~a! ~"i Mary H. Allen Acting Deputy Clerk 1/5/87 CC: File County Attorney Assistant County Administrators Director of Human Resources ~~~ AT A REGULAR MEETING OF THEuEOROANOKESCOUNTYSADMINISTRATOION COUNTY, VIRGINIA, HELD AT T. 1987 CENTER ON TUESDAY, JANUARY 5, RESOLUTION ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE CRUCES OFRPROCEDIIRE FORRSUCN7 AND ADOPTING MEETING BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That for calendar year 1987 the regular meetings of the Board of Supervisors of Roanoke County shall be held on the of each month at the Roanoke County Administration Center on Brambleton Aven?ze, SW, Roanoke County, Virginia. The first meeting of each month shall commence at The second meeting of each month shall commence at provided, however, that all public hearings shall be scheduled for this meeting and that said public hearings and shall commence at 2. That the rules of parliamentary procedure for. the conduct of a.ll Board meetings shall be Robert's Rules of Order; provided, however, these rules are amended as follows: - that a second to a motion shall be required in order to consider that motion; - that the chairman may make motions, second motions, participate in debate and vote on all matters con- sidered by the Board. M E M O RAN D U M T0: Board of Supervisors ~~~~ ~ "~J\ FROM: Paul M. Mahoney, County Attorney DATE: December 30, 1985 RE: Organization Matters At the first meeting after its election and assumption of office,=the Board of Supervisors is required to organize itself. This organizational process includes the election of a chairman and vice-chairman, the adoption of by-laws and rules of order and establishing a meeting schedule. The puYpose of thisbackrroundland provide the Board with some of the statutory g requirements for this organizational process. Attachefleoctinll Board 1985, g a copy of Resolution 85-1 adopted January 3, action at last year's organizational meeting. 1. Election of Chairman and Vice-Chairman (415.1-528) The Board shall elect one of its number as chairman, and may also elect a vice-chairman. Chairman and vice-chairman may be elected to serve for terms corresponding with their terms as supervisors or may be elected annually. Whenever the term is not specifically designated, it is presumed that each is elected for a one year term or until a successor of each has been elected. Chairman and vice-chairman may succeed themselves in office. 2. By-Laws and Rules of Order A Board can ease the manner in which its meetings are conducted by establishing rules for its internal organization and parlimentary procedure. While the Constitution, State Code and oicallalfoundoin of the Attorney General contain many items that are typ y traditional by-laws, the Board still possesses substantial discretion to organize its business affairs. A key element in establishing such procedures is the importance of handling routine matters as quickly as possible in order to conserve time for more important issues. Robert's Rules of Order has been traditionally adopted by local governments for rules of parliamentary procedure. Concerning rules of parliamentary procedure, several areas have been repeated topics of concern and discussion. These areas involve situations addressed in Robert's that are not wholly compatible with a small group or body like a board of supervisors. This Board may consider amending Robs to tailor these rules to fit the particular needs or desires of this Board. a) Requirements of a Second to a Motion. This is required by Robert's; however, the Attorney General has opined that a second is not necessary for local governing bodies. Last year the Board by resolution amended Robert's to not require a second in order to discuss or consider a motion. There has been some discussion to reinstate the requirement for a second. b) Participation by the Chairman. Generally in large assemblies the chairman does not make or second motions, does not participate in debate, and does not vote unless his vote would affect the result, since the impartiality required of the chair in an assembly precludes him from exercising these rights while he is presiding. Therefore to make motions or to participate in debate the chairman must relinquish the chair. Since this Board is a small group or assembly and since slavish adherence to these rules could disenfranchise one-fifth of the County's population. The Board should discuss and resolve the role of the chair in making and seconding motions, participating in debate and voting. 3. Meetings (415.1-536, et seq.) The Board is required by law to hold at least one regular meeting each month. The day and time of regular meetings are set by the Board at the organizational meeting. 4. Voting Procedure (415.1-540) All questions submitted to the Board for decision shall be determined by a majority of the supervisors voting on any such question either by voice vote or by roll call or by any other method of voting which shall identify the matter to be voted upon, and shall record the individual votes of each member. "No ordinance or resolution appropriating money exceeding the sum of $500, imposing taxes, or authorizing the borrowing of money shall be passed except by a recorded affirmative vote of a majority of all members elected to the governing body." (Art. VII, Sec. 7, Constitution of Virginia). REMARKS BY BOB L. JOHNSON JANUARY 5, 1987 While it is usually the purpose of this disco~zrse to lay the round work for the coming year in regard to goals and g on the past. objectives, I would choose first to reflect briefly If history is indeed a predictor of the future, and I believe it is, then one has to look forward to 1987 with great anticipation. We have, in my estimation, turned the corner in Roanoke. County. We have turned that corner in two critical areas. The first, and possibly most important, is what one of mY constituents referred to as a "renewed sense of pride" in Roanoke County. The credit for renewed confidence in our County government is directly attributable to our staff and our team effort. We have assembled a truly dedicated and highly motivated roue of employees. I only wish each of our constituents could g see first hand the excellent job they do. The second of our critical areas in 1986 dealt with long with the support of our range goals and objectives. We have, s citizens, set forth a water project which will serve the Valley water needs well into the twenty-first century. We participated in regional planning for long term solutions to our transportation problems, public health and safety concerns, as well as economic development. In short... in 1986 we established z a program which made Roanoke County a full partner in this great valley. - _ In 1987 however, I see the need to focus our efforts internally. By that, I mean moving from the theoretical or planning stage into the implementation stage. One of the pitfalls of setting such lofty and desirable goals is the frustration of not achieving results in a timely fashion. I can only assume that patience in this instance will be its own reward. To this end I would look to 1987 for: ** Implementation of our 75/25 program for economic development. ** Timely completion of our emergency communications system (E-911) ** A fully operational regional airport commission. ** Upgrading of our County zoning ordinance. - ** Streamlining of our County procedures. It has and will continue to be the responsibility of this Board to set the direction for this County. In this endeavor I would but ask each of us to remember what attached us to Roanoke County in the first place. For most of us, it was the exceptional quality of life provided by affordable housing and a quality school system for our sons and daughters. This is certainly still true and will be so in the future. Our responsibility for both the short and long term will be to ensure the same opportunities for future generations. There is no doubt in my mind that we have both the proper plan and staff to implement such an undertaking. _ 3 It is with an equal sense of pride and humility that I accept the position of Chairman of this Board. With God's help and your support, I truly look to 1987 as a great year for Roanoke County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON MONDAY, JANUARY 5, 1986 RESOLUTION 1587-2 OF APPRECIATION TO ALAN H. BRITTLE FOR HIS CHAIRMANSHIP OF THE ROANOKE COUNTY BOARD OF SUPERVISORS FOR 1986 WHEREAS, the Board of Supervisors does hereby express its profound and most sincere appreciation to Alan H. Brittle for his dedication, creativity and excellence in the performance of his many vital responsibilities during his tenure as Chairman of the Roanoke County Board of Supervisors during 1986; and WHEREAS, Alan H. Brittle has served with great distinction during this period of time. It is, therefore, altogether fitting and proper that his enlightened concern, meaningful initiative and hours of devotion to the needs of the citizens of Roanoke County be duly recognized and honored. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors, on behalf of the citizens of Roanoke County and on its own part, expresses heartfelt appreciation to Alan H. Brittle for his many significant contributions to Roanoke County. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Garrett, Johnson, Brittle, McGraw, Nickens NAYS: None A COPY - TESTE: irnd-~~, Mary H. Allen Acting Deputy Clerk 01/06/86 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON MONDAY, JANUARY 5, 1986 RESOLUTION ~ OF APPRECIATION TO ALAN H. BRITTLE FOR HIS CHAIRMANSHIP OF THE ROANOKE COUNTY BOARD OF SUPERVISORS FOR 1986 WHEREAS, the Board of Supervisors does hereby express its profound and most sincere appreciation to Alan H. Brittle for his dedication, creativity and excellence in the performance of his many vital responsibilities during his tenure as Chairman of the Roanoke County Board of Supervisors during 1986; and WHEREAS, Alan H. Brittle has served with great distinction during this period of time. It is, therefore, altogether fitting and proper that his enlightened concern, meaningful initiative and hours of devotion to the needs of the citizens of Roanoke County be duly recognized and honored. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors, on behalf of the citizens of Roanoke County and on its own part, expresses heartfelt appreciation to Alan H. Brittle for his many significant contributions to Roanoke County. On motion of Supervisor 1~, seconded by Supervisor ~, and upon the following recorded vote: AYES: ~ NAYS : ~ A COPY - TESTE: Deputy Clerk ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: January 5, 1987 SUBJECT: 1987 Board of Supervisors Committee Assignments COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a copy of the 1986 assignments which the County Board approved at its organizational meeting last year. Please note tha t several positions are automatically assigned to the Chairman, and several others have regular expiration dates and are not appointed at this meeting. SUBMITTED BY: `~}'z~CLh,crf ~ .~ Mary H. lien Acting Deputy Clerk APPROVED BY: z~~ Elmer C. Hodge County Administrator -------------- ------------------------ACTION VOTE No Yes Abs Approved ( ) Motion by: 'ttl Denied ( ) Bri e Garrett Received ( ) Johnson Referred McGraw To Nickens -~ 1986 BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS Alan H. Brittle ** -- State Emergency Services Committee _( As Chairman) -- Western Virginia Development Corporation ** -- Regional Partnership (As Chairman) ++ -- Fifth Planning District Commission (Term expires 6/30/89) -- Liaison to the Commonwealth's Attorney (Thomas Blaylock) -- Youth Haven II Lee Garrett -- Audit Committee ++ -- Social Services Board (4-year term expires 1/1/90) -- Airport Advisory Committee -- Liaison to The Commissioner of Revenue (R. Wayne Compton) Bob L. Johnson ++ -- Fifth Planning District Commission two-year term which expires 6/30/87) -- Audit Committee -- Clean Valley Committee -- Liaison to the Clerk of Circuit Court (Elizabeth Stokes) -- Airport Advisory Committee Steven A. McGraw -- Cablevision Committee -- Volunteer Fire Chiefs Committee -- Liaison to the Treasurer (Fred Anderson) Dr. Harry C. Nickens -- Cablevision Committee ++ -- Transportation and Safety Commission (1-year term expires 3/1/87) -- River Project Committee -- Liaison to the Sheriff (0. S. Foster) ** Chairman automatically serves on these committees ++ These committees have regular expiration dates and are therefore not appointed at the Organizational Meeting