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Home My WebLink About2/10/1987 - RegularCERTIFICATE OF MOTION COUNTY OF ROANOKE, VIRGINIA BOARD OF SUPERVISORS ACTION: 21087-7 Date: February 10, 1987 At a regular meeting of the Board of Supervisors of the County of Roanoke, Virginia, held on the 10th day of February 1987, the following persons were present or absent as shown: PRESENT: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson ABSENT: None On motion of Supervisor Garrett, seconded by Supervisor Brittle, the Board of Supervisors authorized the Chairman and County Administrator to enter into a contract between the County, Roanoke City and the Roanoke Regional Airport Commission by a roll call vote, the ayes and nays being recorded as follows: VOTE MEMBER Supervisor Brittle Aye Aye Supervisor Garrett Aye Supervisor McGraw Aye Supervisor Nickens Aye Supervisor Johnson ~"Y"1 cam, ~ ~ ~--e--2-~ Deputy Clerk Roanoke County Board of Supervisors ". '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 1987 RESOLUTION 21087-8 CREATING THE ROANOKE REGIONAL AIRPORT COMMISSION AND APPOINTING COMMISSIONERS THERETO WHEREAS, the General Assembly for the Commonwealth of Virginia enacted certain legislation known as the "Roanoke Region- al Airport Commission Act," said legislation being found in the Acts of the Assembly, 1986, Chapter 140; and WHEREAS, said legislation provides for the creation of a commission known as the "Roanoke Regional Airport Commission" for the purpose of establishing and operating an airport and air navigation facilities for Roanoke County and Roanoke City; autho- rizes other political subdivisions to join such commission; and prescribes the rights, powers, duties and functions of such com- mission; and WHEREAS, the County and the City have successfully com- pleted negotiations to enter into a contract to implement the aforesaid legislation. NOW, THEREFORE, be it resolved by the Board of Super- visors of Roanoke County, Virginia: 1. That it is hereby declared that there is a need for an airport commission to be created for the purpose of establish- ing or operating an airport, or landing field, for the County of Roanoke, the City of Roanoke, or any other political subdivision which may join or participate therein, and that said County and City shall hereby unite in its formation, to be known as the "Roanoke Regional Airport Commission." Upon the adoption of this resolution, and the adoption of a similar resolution by the City Council for the City of Roanoke, said airport commission shall thereupon exist for the County and the City, and shall exercise its powers and functions as prescribed in Acts of the Assembly, 1986, Chapter 140. 2. That the powers of the commission shall be vested in the commissioners thereof. The County of Roanoke hereby appoints two (2) members to the Commission: Lee Garrett for a term of four (4) years, and Bob L. Johnson for a term of three (3) years. After this initial term each commissioner shall be appointed for a four (4) year term or until his successor is appointed and qualified. The Board of Supervisors is empowered to remove at any time, without cause, any commissioner appointed by it and appoint a successor commissioner to fill the unexpired portion of the removed commissioner's term. On motion of Supervisor Garrett, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS : None .~. Q~.G[../L~ i~5ary H. Allen, Acting Deputy Clerk 2/12/87 CC: File County Attorney (2) City Clerk, City of Roanoke E-~ A P P E A R A N C E R E Q U E S T PUBLIC HEARING ON '' ~ ~-~` '- ~ V~ ~ ~'.''~ U' ' ~ -. ,.- ~ ~ i e t~Y'4~i an of 1~~~Boa of Super'~iL~"ors to 7 I w o u l d I k e $~~~ recognize me during the public hearing on the above matter so ~~ that I may comment. I understand that the Chairman may set a C~~~, limit on the length of time I may speak. ~' P L E A S E W R I T E L E G I B L Y - - - - - - - NAME: ADDRESS: PHONE: ~~~ .'` ~~ '1 ~~ ~~ ~~ ~~~ ..~~ ~ ~~ ~;~''/ ~> ~~°, PLEASE NOTE: After filling out, give to the County Administrator. Thank you.) A -a~oe~'//---~' ITEM NUMBER L=~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE RO.ANOKE COUNTY ADMINISTRATION CEN'PER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: February 10, 1987 SUBJECT: Roanoke Regional Airport Commission Contract SUMMARY OF INFORMATION: On February 7, 1987, Roanoke City Council approved the Roanoke Regional Airport contract. Roanoke County is very pleased that we can now go forward with the formation of the Regional Airport Commission in joint partnership with Roanoke City. This is an excellent example of both localities working together for the betterment o f the entire valley. During the past year Roanoke County and Roanoke City have engaged in negotiations concerning the establishment of a Commis- sion to own, operate, and manage the airport. The City will transfer its ownership interests in the airport to a newly-formed Commission. The Commission will consist of five members; three appointed by the City; two appointed by the County. This proposed contract provides for certain financial obliga- tions to be met by both the City and the County, including a pro rata share based on population of any year-end operating deficit and approved capital expenditures. The County's portion is based upon a service fee of $50.00 for each "County passenger". In addition, the County will pay to the Commission $200,000 upon the execution of the contract, and a "base service fee" of $264,640 per year for fiscal years 1988 through 1996. The County negotiating team is submitting to the Board of Supervisors draft contract #9 (1/28/87) for its approval. It is similar to other, earlier drafts previously reviewed. Subject to review of_ the contract by bond counsel and the special counsel retained by the City and the County, the Board is requested to approve this contract and to authorize its execution on behalf of Roanoke County by the Chairman and the County Administrator. Also, the Board should appoint the County members of the Commission. FISCAL IMPACT:~~ $200,000 upon the execution of the contract (already included in this year's budget); $264,640 per year for fiscal years 1988 through 1996 (payable in arrears 30 days after the conclusion of each fiscal year); the County's pro rata share of any year-end operating deficit of the Commission; and the C~~ County's pro rata share of the current payment with respect to approved capital expenditures ("maximum annual service fee"). RECOMMENDATION: It is recommended that the Board authorize the Chairman and County Administrator to execute this Contract on behalf of Roanoke County, subject to appropriate legal approvals. Also, the County members of the Commission should be appointed (one for a four-year term, the other for a three-year term, thereafter the term of office is four years). Respectfully submitted, ~~~ / Elmer C. Ho e County Administrator Approved (~ Denied ( ) Received ( > Referred To ACTION - VOTE Motion by:I.:~h-c~.C~.e~ ~-~.C.~/LO No Yes Abs Brittle / Garrett ._--- Johnson ~..~ McGraw ~ Nickens / ~e--u. nZ`_~. G2-~t6~ ~~~ THIS CONTRACT made and entered into this day of , 1987, by and between the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "City", ROANOKE COUNTY, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "County", and the ROANOKE REGIONAL AIRPORT C011M~IISSION, a body corporate, hereinafter refer- red to as "Commission"; W I T N E S S E T H: WHEREAS, the General Assembly has enacted the Roanoke Regional Airport Commission Act creating the Commission and providing for its functions, authorities and duties; WHEREAS, adequate air service is essential to public conven- ience and economic development of the Roanoke Valley and to all western Virginia; WHEREAS, the City has owned and operated Roanoke Regional Air- port, Woodrum Field, for the benefit of the entire region for more than fifty-five years; WHEREAS, recent studies have shown that residents of the County make greater use of the Airport than residents of any other political subdivision, and the County desires to enter into this continuing service contract to pay its fair share of the costs of services rendered to its residents; WHEREAS, the General Assembly has declared by §2 of the Roanoke Regional Airport Commission Act that provision of modern and efficient air transportation and related facilities are 1/28/87 ~~~ E-~ proper and essential governmental functions and public purposes E-y and matters of public necessity for which public moneys may be spent; WHEREAS, the Commission is a regional entity of government by or on behalf of which debt may be contracted by or on behalf o f the City and the County ; WHEREAS, the General Assembly has by §26 of the Act declared that the Commission may enter into contracts with political sub- divisions, which contracts may provide that the political sub- divisions will make payments to the Commission based on services rendered by the Commission to the residents of such political subdivision determined in such reasonable manner as the Commission and the political subdivision may agree, and the General Assembly has further declared by §26 of the Act that each political subdivision entering into such service contract with the Commission may do everything necessary or proper to carry out and perform such contract and may provide for the payment or discharge of any obligation thereunder by the same means and in the same manner as any other of its obligations; and WHEREAS, by this Contract the parties intend to implement and effectuate the purposes of the Act; THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants, agreements, obligations and undertakings herein contained, the City, County and Commission hereby covenant and agree, each with the others, as follows: §1. DEFINITIONS. As used in this contract, the following words and terms shall have the following meanings, unless a dif- ferent meaning clearly appears from the context: - 2 - - ~7'` "Act" means the Roanoke Regional Airport Commission Act enacted by the 1986 Session of the General Assembly. "Airport" means Roanoke Regional Airport, Woodrum Field, including any and all terminals, runways, hangars, load- ing facilities, repair shops, parking areas, facilities for the preparation of in-flight meals, restaurants and accommodations for temporary or overnight use by passen- gers and other facilities functionally related to the needs or convenience of passengers, shipping companies and airlines. "Base service fee" means $264,640 per year payable in arrears for each of the fiscal years 1988 (July 1, 1987, to June 30, 1988) through 1996 (July 1, 1995, to June 30, 1996) . "Board" means the Commissioners of the Roanoke Regional Airport Commission appointed by the participating political subdivisions. "Commission" means the Roanoke Regional Airport Commis- sion created by the Roanoke Regional Airport Commission Act enacted by 1986 Session of the the General Assembly. "Current payment with respect to approved capital expen- dilutes" means the currently required, but unpaid, annual payments (including payment of principal of and interest on indebtedness) with respect to capital expenditures which have been approved by the Participating Political Subdivi- sions in accordance with Section 17. - 3 - 7 "FAA" means the Federal Aviation Administration of the United States Department of Transportation or any suc- cessor agency or department. "Maximum annual service fee" means the sum of the Base Service Fee, if any, the County's pro rata share of the year end operating deficit and the County's pro rata share of the current payment with respect to approved capital expenditures. "Participating political subdivision" means the City of Roanoke or Roanoke County or any other political subdi- vision of the Commonwealth which may join the Commission pursuant to g~4 and 5 of the Roanoke Regional Airport Commission Act. "Pro rata share" means that share which is in the same proportion as the population of the respective Partici- pating Political Subdivision bears to the total population of all of the Participating Political Subdivisions, both as most recently finally determined by the Tayloe P~lurphy Institute of Government of the University of Virginia. Population of the Town of Vinton shall be included in the population of the County. "Year end operating deficit" means any actual year end deficit (excess of expenses over revenues) in the operating fund of the Commission, acting pursuant to a budget approved by a Participating Political Subdivision in accordance with §17, provided, in calculating such deficit, there shall be excluded (i) the base service fee, if any, (ii) any amount - 4 - ~~ for depreciation and (iii) any current payment from a Participating Political Subdivision with respect to approved capital expenditures, but. provided, there shall be included in calculating such deficit all other expen- ditures and debt service payments of the Commission for projects or items solely approvable by the Commission. §2. PURPOSE OF CONIlVIISSION. The Commission shall own, ope- rate, maintain, manage, regulate, promote, plan for and finance the Airport to promote and further the public convenience and health, safety and welfare and economic development of the entire Roanoke Valley. To accomplish this purpose, the Commission shall have all the powers, authorities, rights, responsibilities and obligations bestowed upon it by the Act. §g. NEW CAPITAL FACILITIES. The initial purpose of the Com- mission shall be the construction of a new passenger terminal to serve the air transportation needs of the region. Such terminal shall be constructed in substantial compliance with Phase I of the Roanoke Regional Airport Master Plan, prepared by Delta Asso- ciates and dated December, 1985. §4. DEED. The City shall quitclaim, discharge, transfer and release to the Commission for Ten Dollars and other good and valuable consideration all of its right, title and interest in and to all those parcels of land situate in the City of Roanoke, Virginia, known as Roanoke Regional Airport, Woodrum Field, to- gether with all improvements thereon and appurtenances thereto appertaining. - 5 - -~ The form of such deed and a more particular description of the property to be conveyed shall be as set out in Exhibit A, attached hereto and made a part hereof and initialed by the par- ties hereto for purposes of identification. §5. FIRE STATION NO. 10. The City's Fire Station No. 10 shall not be included in the conveyance of property to the Com- mission described in 54 of this contract. The City shall be re- imbursed for all its operating costs at Fire Station No. 10 on the same basis as reimbursement for equipment, materials and supplies in accordance with §21(b) of this Contract. A map of the Fire Station No. 10 property being retained by the City is included in Exhibit B, attached hereto and made a part hereof and ini- tialed by the parties hereto for purposes of identification. §6. SURVEY. The parties hereto recognize that a legal de- scription of the property to be conveyed by the City pursuant to §4 and the property to be retained by the City pursuant to §5 is necessary; therefore, it is hereby agreed that the City shall re- tain, in accordance with its procurement procedures, a licensed land surveyor to conduct a survey and prepare the requisite plats and legal descriptions. The cost of such professional services shall be paid as follows: 57.8$ by the City and 42.2$ by the County. §7. PERSONAL PROPERTY. The City shall convey to the Commis- sion all of its right, title and interest in and to personal pro- perty situate on the Airport which property shall be shown on an - 6 - C-~ inventory thereof set out in Exhibit C, attached hereto and made a part hereof and initialed by the parties for purposes of iden- tification. §g. LEASES. In further consideration of the premises, the City hereby assigns to the Commission all right, title and in- terest of the City, either as lessor or lessee, in and to certain leases set out in Exhibit D, attached hereto and made a part hereof and initialed by the parties hereto for purposes of iden- tification. §g. FRANCHISES. In further consideration of the premises, the City hereby assigns to the Commission all right, title and interest of the City in and to certain franchises set out in Exhibit E, attached hereto and made a part hereof and initialed by the parties hereto for purposes of identification. §10. ASSUMPTION OF FAA AND STATE DEPARTMENT OF AVIATION GRANT OBLIGATIONS. The Commission shall assume, keep and perform all covenants, assur- ances, conditions, commitments and obligations of the City according to the terms and provisions recited in grant agreements between the City and the FAA or the State Department of Aviation as though the Commission were the party in privity with the FAA or the State Depart- ment of Aviation. The Commission shall execute such assumption agree- ments as are required by the federal and State agencies for assumption purposes. These grant agreements are set out in Exhibit F, attached hereto and made a part hereof and initialed by the parties hereto for purposes of identification. - 7 - ~~ 511. CONTRACTS. In further consideration of the premises, the City hereby assigns to the Commission all right, title and interest in the City's existing contracts relating to Airport operations or maintenance or provision of air service at the Airport, and the Com- mission shall assume, keep and per~orm each of such contracts. These contracts are set out in Exhibit G, attached hereto and made a part hereof and initialed by the parties hereto for purposes of identifi- cation. 512. QUALIFICATION OF COMMISSIOPd AS ELIGIBLE SPONSOR AND STATE LICENSURE. The Commission shall take such action and execute such agree- ments and documents as are required by the FAA for the Commission to be recognized as an eligible sponsor under the Airport and Airway Improvement Act or similar federal programs of assistance to airports and air transportation. The Commission shall also take such action as is required by the State Department of Avia- tion to participate in any State programs of assistance to air- ports and air transportation, and the Commission shall secure from the State Department of Aviation the license required by 55.1-7, Code of Virginia (1950), as amended, for operation of an airport. 513. TUNNEL UNDER RUNWAY 23. The Commission shall assume re- sponsibility for maintenance of the tunnel structure and road bed of State Route 118 under Runway 23 at the Airport which are included within the property to be conveyed to the Commission by the City pursuant to 54 of this Contract. iVlaintenance shall - g - Ey include, but not shall not be limited to, lighting, ventilation, structural integrity, all aesthetic aspects of the tunnel and roadway and the general cleaning and upkeep of all elements of the structure. Lighting shall be equal to or exceed specifica- tions set by the Virginia Department of Highways and Transporta- tion for underpasses and similar structures. All charges incur- red in connection with the use and operation of such lighting, including charges for electrical power or other energy sources, shall be the responsibility of the Commission. X14. VALUE OF CITY CAPITAL CONTRIBUTION; CONTRIBUTION BY COUNTY. (a) In the event of dissolution of the Commission pursuant to §28 of the Act, the conveyances and assignments made by the City to the Commission are valued at $50,000,000 as of the date of the conveyance. (b) At the time of execution of this contract, the County shall pay the sum of $200,000 to the Commission. X15. ANNUAL PAYMENTS BY COUNTY FOR AIRPORT SERVICES (a) The County agrees that in consideration of the contin- uing Airport services rendered to County residents by the Com- mission, and conditioned upon the continued rendering of such services, within thirty (30) days following the completion of each full fiscal year (first payment due on or before July 30, 1988), the County shall pay to the Commission the following sum up to the Maximum Annual Service Fee: An amount equal to fifty dollars ($50.00) for each County passenger enplaning at the Airport during such fiscal year as determined by the Commission in - 9 - C _ '7` accordance with subsection (b) of this section. To maintain over the term of this contract the appro- priateness of the amount required by this subsection to be paid by the County for each enplaning County passenger, such amount shall, after the first five full fiscal years of the Commission, be adjusted annually pursuant to the CPI adjustment procedure set out in Exhibit H, which has been initialed by the parties for purposes of identification. County payments to the Commission under this section shall continue only so long as Airport services are rendered to County residents by the Commission, and all payments shall be properly accounted for pursuant to generally accepted accounting princi- ples for governmental entities. (b) "County passenger" as used in subsection (a) of this section shall have reference to any enplaning passenger at the Airport (1) who has his place of residence in the County or the Town of Vinton; (2) who, regardless of place of residence, is on business or professional travel representing or on behalf of any corporation, firm or other business entity or person located in the County or the Town of Vinton; or (3) who, regardless of place of residence, is on business or professional travel for the purpose of doing or conducting business with or calling upon any corporation, firm or other business entity or person located in the County or the Town of Vinton. The number of "County passengers" per fiscal year shall be determined by surveys con- ducted by the Commission. The Commission shall conduct six sur- veys per fiscal year: one in July, one in September, one in November; one in January, one in March and one in May• Each sur- vey shall cover one full calendar day (twenty-four hours), and each survey shall be conducted on a different day of the week. - 10 - ~- On the basis of the six surveys, the Commission shall determine the percentage of County passengers among the total number of passengers surveyed. This percentage shall be multiplied by the total number of enplaning passengers at the Airport (as deter- mined from official FAA statistics available from the most recent twelve month accounting period) to determine the total number of County passengers for the fiscal year. The total number of County passengers for the fiscal year shall be multiplied by fifty dollars ($50.00), or such subsequent amount as may be determined by CPI adjustment pursuant to Exhibit H, to determine the County service payment under this section. 16 . ANNUAL PAY11'IENTS BY C I TY AND COUNTY . (a) The City agrees to pay to the Commission its pro rata share of (1) any year end operating deficit within thirty days of the conclusion of the fiscal year in which such deficit was incurred and (2) the current payment with respect to approved capital expenditures. (b) The County agrees to pay to the Commission its pro rata share of (1) any year end operating deficit within thirty days of the conclusion of the fiscal year in which such deficit was incurred and (2) the current payment with respect to approved capital expenditures. (c) The obligations of the County under paragraph (b) of this section shall be subject to and dependent upon appropria- tions being made from time to time by the Board of Supervisors of the County for such purpose. The County Administrator or other - 11 - E- ~/ officer charged with the responsibility for preparing the County's budget shall include in the proposed budget for each fiscal year all amounts required to be paid under this Contract during such fiscal year, and the County Administrator or other such officer of the County shall use his best efforts to obtain the annual appropriation throughout the term of this Contract. (d) The County reasonably believes that funds sufficient to make all payments required to be made by the County during the term of this Contract can be obtained from County revenue sources and intends to make annual appropriations during the term of this Contract sufficient to make such payments. The County hereby declares the Airport essential to the public convenience and wel- fare of the inhabitants of the County. The County anticipates that the need for the Airport will not change during the term of this Contract. (e) Nothing in this section shall be construed to relieve the County of its legal obligation to pay the maximum annual ser- vice fee required by §15 of this Contract. X17. APPROVAL OF OPERATIPdG BUDGETS AND CAPITAL EXPENDITURES. (a) Prior to February 15 of each year, the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and the City Council of the City. In addition to any payments already required under §15 of this Contract, if but only if a governing body approves the operating budget, it shall, prior to the fif- teenth day of the forthcoming fiscal year, appropriate in its - 12 - ~~ 7 general fund budget for purposes of the Commission its pro rata share of any amount by which estimated expenses exceed estimated revenue (estimated revenue shall not include any base service fee paid by the County). From the funds appropriated for purposes of the Commission by each governing body under this subsection, money shall be paid to the Commission within fifteen (15) days after submission by the Commission to each governing body of a drawdown letter setting forth the pro rata share required from each governing body; the total amount required by such drawdown letters in any fiscal year shall not exceed the total amount ap- propriated by a governing body. ?do thing in this subsection shall be construed to relieve the County of its obligation to make pay- ments up to the Maximum Annual Service Fee pursuant to §15. (b) Prior to February 15 of each year, the Commission shall prepare and submit for approval any proposed capital expen- di ture to the Board of Supervisors of the County and the City Council of the City. For purposes of this Contract, a capital expenditure shall mean any single expenditure exceeding $100,000 intended to benefit five or more future accounting periods. (c) Any year end operating deficit of the Commission, including debt service and costs or expenses associated with any capital expenditure previously approved by the City or County, shall be allocated among the City and the County on a "pro rata share" basis as defined by §1 of this Contract. X18. LOSS OF VOTING RIGHTS. If either the City or the County shall fail to pay the Com- mission its pro rata share of any year end operating deficit - 13 - E- ~ pursuant to §16 of this contract or its pro rata share of any amount by which estimated expenses exceed estimated revenues in the operating budget of the Commission pursuant to §17(a) of this contract, such political subdivision shall forthwith automatically be denied all voting rights in the Commission. Denial of voting rights shall terminate only upon the payment to the Commission by the political subdivision in arrearage of the total amount due to the Commission. §19. POPULATION DATA. The parties hereby agree that, for purposes of determining "prorata share" as defined by 51 of this contract, for the fiscal years 1986-1987 and 1987-1988, the fol- lowing estimates of population shall be used: Participating Political Subdivision Population Percent City 101,300 57.8 County, including Town of Vinton 74,000 42.2 Total 175,300 Total 100.0$ §20. BONDED INDEBTEDNESS OF CITY. The Commission shall pay to the City the sum of $1,617,650, being the value of the bonded indebtedness of the City incurred on behalf of the Airport out- standing and unpaid as of June 30, 1986, payable in such amounts and at such times as principal and interest on such bonds shall become due. - 14 - ~~ X21. PERSONNEL. a. Current employees of the Airport Department of the City shall become employees of the Commission as of the effective date of the City's conveyance of real and personal property of the Airport to the Commission. The Commission covenants and agrees that such former employees of the City who become employees of the Commission may elect to remain as employee members of the City of Roanoke Pension Plan or such employees may elect to partici- pate in the Virginia Supplemental Retirement System (VSRS) or other viable system. The Commission shall make such contribu- tions to the City of Roanoke Pension Plan or VSRS on behalf of such employees as the City would have made if such employees had continued to work for the City. The Commission shall provide such employees with equivalent salaries, hospitalization insurance and term life insurance as such employees enjoyed as of while employees of the City. The Commission shall honor all vacation and sick leave accrued to such employees as of while employees of the City. This subsec- tion shall not be construed so as to preclude the Commission from adopting its own personnel rules and regulations which may include, among other things, provisions for hiring, termination, layoff, and discipline. b. Crash, fire and rescue services shall be provided to the Airport by the City through personnel assigned to Fire Station No. 10 with backup from other City Fire Stations. The City shall be reimbursed for this service by the Commission. The Com- - 15 - E- ~f mission covenants and agrees to reimburse the City for crash, fire and rescue personnel assigned to Fire Station No. 10 who are dedicated to Airport operations at the rate of actual payroll for such dedicated employees plus fringe benefits. Crash, fire and rescue vehicles and equipment purchased in whole or in part with funds provided by FAA shall become the property of the Commission pursuant to §7 of this Contract. The City shall be reimbursed by the Commission for all costs of equipment, materials and supplies utilized at Fire Station No. 10 on a prorata basis comparing the number of dedicated personnel to the total number of personnel assigned to Fire Station No. 10 (for example, if three personnel at Fire Station Pdo. 10 are dedicated to Airport operations and there are a total of ten personnel assigned to Fire Station No. 10, then the Commission shall reimburse the City for thirty (30) percent of all costs of equipment, materials and supplies uti- lized at Fire Station No. 10). c. The Commission may contract with any participating political subdivision, private persons or other entities for management oversight, financial, personnel, engineering, procure- ment or legal services upon terms and conditions to be agreed upon between the Commission and the service provider. §22. INDE11~dIFICATION. The Commission shall indemnify and hold harmless the County and City and their officers, employees or agents from any and all liability, actions, causes of actions, claims, judgments and demands of any kind and nature whatsoever and for expenses the County and City may incur in this regard, - 16 - E- y~ arising out of acts or omissions, of any nature whatsoever with regard to the Airport, occurring on or after the date of execu- tion of this Agreement, including without limitation, acts or omissions in the course of ownership, acquisition of real or per- sonal property, operation, m;~intenance, management, regulation, promotion, planning for or financing of the Airport and federal or state grant applications or agreements. §23. PARTICIPATIOPd BY OTHER POLITICAL SUBDIVISIONS. The parties hereto recognize that the Airport serves the transporta- tion needs of a broad area of western Virginia and believe that participation of other political subdivisions will further the transportation interests of the entire region. The parties, therefore, agree to use their best efforts to bring about par- ticipation of other eligible political subdivisions in the activities of the Commission pursuant to ~§4 and 26 of the Act. §24. TERM. This Contract shall continue in full force and effect for a term of forty (40) years from the date hereof. §25. RENEWAL. Upon the expiration of the initial term of forty years, this Contract shall be automatically renewed for successive terms of five (5) years unless notice of termination be given by the city or County in writing to the other parties at least twenty-four (24) months prior to the end of the original term of the contract or twenty-four (24) months prior to the end of any five-year term of renewal. Notice of termination by either the City or County shall constitute termination of - 17 - E ~ this contract as to all parties upon the effective date of such notice of termination. 526. NOTICES. All notices required by any provision of this Contract shall be given in writing, by registered or certified mail, addressed to the party to whom the notice is to be given at the address hereinafter set forth or at such other address as may from time to time be given by the parties. Notices shall be deemed to have been made at the time of depositing the letter in the United States mail. Addresses of the parties are as follows: CITY: City Manager 364 Municipal Building Roanoke, Virginia 24011 COUNTY: County Administrator 3738 Brambleton Avenue, S. W. Roanoke, Virginia 24018 COMMISSION: Chairman, Roanoke Regional Airport Commission 527. ASSIGNMENT. Each party to this Contract covenants and agrees that it shall not assign, sublet or transfer its interest in this Contract without the prior written consent of the other two parties. 528. SEVERABILITY. If any part of parts, section or sub- section, sentence, clause of phrase of this Contract is for any reason declared to be unconstitutional or invalid by any court of - 18 - ~- competent jurisdiction, such decision shall not affect the valid- ity of the remaining portions of this Contract. 529. COMPLETENESS OF CONTRACT. This Contract and the Exhi- bits hereto, which are incorporated by reference, constitute the entire contract between the City, County and Commission and supersedes all prior negotiations, representations or agreements, either oral or written. 530. AMENDMENT. This Contract may be amended upon mutual agreement of the parties by a written amendment or modification hereto authorized by resolutions of the City Council of the City, Board of Supervisors of the County and Board of the Commission. 531. FAA APPROVAL. The parties hereto convenant and agree, each with the other, that this contract and its attachments shall be subject to the approval of the FAA. 532. EXECUTION. This Contract shall be executed in tripli- Cate, any copy of which may be considered the original. - 19 - ~.~ 1`~ 'lG,~rr --- Ey EXHIBIT H CPI ADJUSTMENT A. During the Commission's sixth full fiscal year and each fiscal year thereafter, the County covenants and agrees to pay to the Commission for each enplaning County pasenger as determined by §16 of this contract an amount equal to the product obtained by multiplying Fifty dollars ($50.00) by a fraction, the numera- tor of which is the "Consumer Price Index - Seasonally Adjusted U.S. City Average For All Items For All Urban Consumers (1967=100)," published monthly in the "Monthly Labor Review" of the Bureau of Labor Statistics of the United States Department of Labor ("CPI-U"), for the last full calendar month of the previous fiscal year, and the denominator of which is the CPI-U for the first full calendar month after the date of this contract. B. If the CPI-U is discontinued, the "Consumer Price Index - Seasonally Adjusted U. S. City Average For All Items For Urban Wage Earners and Clerical Workers (1967=100)," published monthly in the "Monthly Labor Review" by the Bureau of Labor Statistics of the United States Department of Labor ("CPI-W"), shall be used for making the computation in Paragraph A. If the CPI-W is discontinued, comparable statistics on the purchasing power of the consumer dollar published by the Bureau of Labor Statistics of the United States Department of Labor shall be used for making the computation in paragraph A. If the Bureau of Labor Statistics shall no longer maintain statistics on the purchasing power of the consumer dollar, comparable statistics published by a respon- sible financial periodical or recognized authority selected by the Commission shall be used for making the computation in paragraph A. If the base year "(1967=100)" or other base year used in computing the CPI-U is changed, the figures used in making the adjustment in paragraph A. shall be changed according- ly, so that all increases in the CPI-U are taken into account notwithstanding any such change in the base year. r`ERTIFICATE OF MOTION COUNTY OF ROANOKE, VIRGINIA RESOLUTION: 21087-8 BOARD OF SUPERVISORS Date: February 10, 1987 At a regular meeting of the Board of Supervisors of the County of Roanoke, Virginia, held on the 10th day of Februarv 1987, the following persons were present or absent as shown: PRESENT: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson ABSENT: None On motion of Supervisor Garrett, seconded by Supervisor Brittle, the resolution was adopted by a majority of the members of the Board of Supervisors by a roll call vote, the ayes and nays being recorded as follows: MEMBER VOTE Supervisor Brittle Aye Supervisor Garrett Aye Supervisor McGraw Aye Supervisor Nickens Aye Supervisor Johnson Aye Deputy Clerk Roanoke County Board of Supervisors F'~~Ai~~OKE TI ~cS F Wr~~ L[-''lL;S PUSL IS(.irc T S fL - $2~.;<. ~? FC;ANCk.E CUUPITY iGAR.~ C;F SUPER VI ~CJRS 37_'8 E~:^~r,13ir~T(:N S','J P C R~ X ~9~~ o STt~TI- CE VIFGI~JI;: .: ITY (JF c LA'di~K~ t(-EI~;a~'IT Cf~ PU6LIC;'~Ti~"J I, {TI-"c UNJE:f<SIG~~Ei)) A^1 G~~ICEfi t~F T I1t'S-I,f~H,L~i C~>;?'f?F'ATI~;`~I, WHICH Ci~F:- `t't.~'toTIuN IS oJ~3LISHi=i? ~~{= THE ?QUA^Jt~Kc T I `1 r: S f~ ~1 i:1 ~ ~>-" S~ i~ u~ T A ":'~ I L Y N E ~J S' A P E ~. U!'a i_ 1 S HcU [ !J ~.G K"iC:ii ` , I .."J THE STATE C'~ d i~vI:J A, it:! C;c;~TIrY THAI THE A~JiJEYEO `d (11 IC ~ +~IAS n~i`:sI_ IS1iL~) i°J SAID ~VFv~SJ~APErS l,' '`J -1~ H t.. I- L. L L U'i4' I ' d G ) •~ T i. S ITf!ESS, THI~S~2~~~TE~i i)~`.Y C'F~ Fc3r2UAkY 1`-~~T 1 - J \\~ CI=F IC;=F''> SI ATUF`.E NOTICE OF BORROWING REVENUE ANTICIPATION NOTES OF ROANOKE COUNTY, VIRGINIA 510,000,000 On February 10, 1987, and Feb- ruary 24, 1987, the Board of Supervisors of Roenoke Coun- ty, Vir0inia (the "Board") adopted resolutions authoriz- ing the County to borrow 510,000,000 for the purpose of meeting casual deficits in the '~, revenues of the County. The Resolutions were adopted pursuant to authority granted i by the Code of Vlrpinia, es . amended. Paul M. Mahoney County Attorney (6560) O~ FtOANO~~ z ~~ ~~ ~~ ~~~~~ ~ a 1838 ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA FEBRUARY 10, 1987 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday of the month at 2:00 p.m., and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (2:00 P.M.) 1. Roll Call. 2. Invocation: John Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. COUNTY ADMINISTRATOR'S COMMENTS ADDITION OF D5 - PROFESSIONAL SECRETARY DESIGNATION C. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of Appreciation to Deputy Steve Lynch and Sheriff W. Q. Overton of the Franklin County Sheriff's Department. BLJ/AHB - URC 2. Resolution of Appreciation to Michael J. Simpson, Roanoke County Sheriff's Department. AHB/BLJ - URC 3. Resolutions of Appreciation to Michael F. Henninger, Paul B. McElvein, James R. Lavinder, Timothy L. Edmondson, and Kenneth W. Kern of the Roanoke County Sheriff's Department. BLJ/AHB - URC 4. Presentation of Annual Employee Service Awards 5. Presentation of Professional Secretary Designation to Sue Gubala and Wanda Riley E. NEW BUSINESS 1. Request to include the Roanoke County Courthouse on the Virginia Historic Landmarks Register. LG/HCN - URC 2. Request from the Department of Social Services to participate in a Work Experience Program. LG/AHB - URC 3. Agreement to reimburse Developer of Fairway Forest Estates for off-site facilities. LG/HCN - URC 4. Request for approval of Roanoke Regional Airport Contract. AHB/HCN - URC RESOLUTION CREATING COMMISSION AND APPOINTING COMMISSIONERS LG/AHB - URC - GARRETT - 4 YR TERM, JOHNSON - 3 YR TERM 5. Request for approval to exercise option on a Well Lot. HCN/AHB - URC 6. Request to borrow short-term in Anticipation of Taxes. HCN/BLJ - URC F. REQUEST FOR WORK SESSIONS 419 CORRIDOR WORK SESSION REQUESTED BY GUBALA FOR 3/10/87 BLJ - JOINT MEETING WITH SCHOOL BOARD - 2/2y 87 G. REQUESTS FOR PUBLIC HEARINGS PMM ANNOUNCED TWO PUBLIC HEARINGS FOR 2/18/86 AT 9:00 A.M. - TAX-EXEMPT STATUS FOR RICHFIELD AND EDINBURGH SQUARE H. FIRST READING OF ORDINANCES 1. Ordinance authorizing the acquisition of easements, Starkey Force Main and Gravity Sewer Project. 2 HCN/BLJ - URC - 2nd READING 2/24/87 2. Ordinance authorizing the acquisition of easements, East 460 Water Line Project. HCN/AHB - URC - 2ND READING 2/24/87 I. SECOND READING OF ORDINANCES 1. Ordinance amending Chapter 21, "Taxation" of the Roanoke County Code providing for payments in lieu of real property taxation, imposing a service charge on certain real property; valuation, calculation of service charge, exemptions therefrom, appeals. AHB/SAM MOTION TO TABLE UNTIL 2/18/87 SPECIAL MEETING - URC 2. Ordinance accepting an offer for and authorizing the conveyance of surplus real estate, "Cooks Bottom" property. HCN/AHB - URC 3. Ordinance authorizing the acquisition of a right of way across the Blue Ridge Parkway. HCN/AHB - URC J. APPOINTMENTS K. REPORTS AND INQUIRIES OF BOARD MEMBERS BRITTLE: ASRED ECH TO INVESTIGATE ADVERTISING PUBLIC HEARINGS ON CHANNEL 11 OF CABLE TV MCGRAW: ANNOUNCED HORSE ADVISORY COMMITTEE HAS BEEN MEETING AND MOVING FORWARD WITH THEIR PLANS. THEY WILL BEGIN FUND RAISING SOON. ALSO ANNOUNCED THE SENATE COMMITTEE VOTED 23-17 TO SUPPORT THE ANNEXATION MORATORIUM. L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 3 AHB/LG - URC 1. 2. 3. Minutes of Meeting - January 13, 1987 Approval of a Grant from the Virginia Foundation for the Humanities and Public Policy for the Roanoke County Public Library. Appropriation of funds to the Roanoke Valley Constitution's Bicentennial Commission. M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. Youth Haven II Status Report 2. Contingency Fund Balance BALANCE DATE SHOULD REFLECT JANUARY 13, 1987 3. Report on the Feasibility of Televising Board Meetings. EXECUTIVE SESSION PURSUANT TO CODE (SEE BELOW) 0. WORK SESSIONS 1. Review of the Comprehensive Plan and new Zoning Ordinance. 2. Work Session on the Wastewater Facilities Plan 3. Budget Work Session P. EXECUTIVE SESSION pursuant to the Code of Virginia 2.1-344 (a). Q. DINNER BREAK R. BUDGET WORK SESSION WITH FIRE & RESCUE (7:30 P.M.) S. ADJOURNMENT To February 18, 1987 at 9:00 a.m. for a Special Meeting 4 z O~ FtOANp~ F -~ . A ~ ~ l Z ~ Cn~~~t~ ~~ ,~~a~rt~r ~e a? rasa ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA FEBRUARY 10, 1987 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday of the month at 2:00 p.m., and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (2:00 P.M.) 1. Roll Call. 2. Invocation: John Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. COUNTY ADMINISTRATOR'S COMMENTS C. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of Appreciation to Deputy Steve Lynch and Sheriff W. Q. Overton of the Franklin County Sheriff's Department. 2. Resolution of Appreciation to Michael J. Simpson, Roanoke County Sheriff's Department. 3. Resolutions of Appreciation to Michael F. Henninger, Paul B. McElvein, James R. Lavinder, Timothy L. Edmondson, and Kenneth W. Kern of the Roanoke County Sheriff's Department. 4. Presentation of Annual Employee Service Awards E. NEW BUSINESS 1. Request to include the Roanoke County Courthouse on the Virginia Historic Landmarks Register. 2. Request from the Department of Social Services to participate in a Work Experience Program. 3. Agreement to reimburse Developer of Fairway Forest Estates for off-site facilities. 4. Request for approval of Roanoke Regional Airport Contract. 5. Request for approval to exercise option on a Well Lot. 6. Request to borrow short-term in Anticipation of Taxes. F. REQUEST FOR WORR SESSIONS G. REQUESTS FOR PUBLIC HEARINGS H. FIRST READING OF ORDINANCES 1. Ordinance authorizing the acquisition of easements, Starkey Force Main and Gravity Sewer Project. 2. Ordinance authorizing the acquisition of easements, East 460 Water Line Project. I. SECOND READING OF ORDINANCES 1. Ordinance amending Chapter 21, "Taxation" of the Roanoke County Code providing for payments in lieu of real property taxation, imposing a service charge on certain real property; valuation, calculation of service charge, exemptions therefrom, appeals. 2. Ordinance accepting an offer for and authorizing the conveyance of surplus real estate, "Cooks Bottom" property. 3. Ordinance authorizing the acquisition of a right of way across the Blue Ridge Parkway. J. APPOINTMENTS K. REPORTS AND INQUIRIES OF BOARD MEMBERS L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED 2 r BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Minutes of Meeting - January 13, 1987 2. Approval of a Grant from the Virginia Foundation for the Humanities and Public Policy for the Roanoke County Public Library. 3. Appropriation of funds to the Roanoke Valley Constitution's Bicentennial Commission. M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. Youth Haven II Status Report 2. Contingency Fund Balance 3. Report on the Feasibility of Televising Board Meetings. O. WORK SESSIONS 1. Review of the Comprehensive Plan and new Zoning Ordinance. 2. Work Session on the Wastewater Facilities Plan 3. Budget Work Session P. EXECUTIVE SESSION pursuant to the Code of Virginia 2.1-344 (a). Q. DINNER BREAK R. BUDGET WORR SESSION WITH FIRE & RESCUE (7:30 P.M.) S. ADJOURNMENT To February 18, 1987 at 9:00 a.m. for a Special Meeting 3 "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT ROANOKE COUNTY ADMINISTRATION CENTER, FEBRUARY 10, 1987. RESOLUTION 21087-1 TO SHERIFF W. Q. OVERTON AND DEPUTY STEVE A. LYNCH COMMENDING THEM FOR COOPERATION AND ASSISTANCE WHEREAS, the Board of Supervisors does hereby express its sincere commendation and appreciation to Sheriff W. Q. Overton of Franklin County, together with Deputy Steve A. Lynch for prompt and efficient action when called by Roanoke County Officer T. R. Brown from the scene of an office burglary. WHEREAS, Deputy Lynch, together with his dog, Radar, assisted in tracking the suspect from the office to a residence where the arrest was made. WHEREAS, this incident was the third such occasion when Deputy Lynch has come to the aid of Roanoke County with Radar, resulting in arrests, and WHEREAS, Deputy Lynch is now assisting Roanoke County in the training of a dog for the Roanoke County Sheriff's Department,and, FURTHERMORE, that Sheriff W. Q. Overton, of Franklin County, gave his full permission and approval to Deputy Lynch to render this valuable service, and, NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors, of Roanoke County, Virginia, on behalf of the citizens of Roanoke County, that Sheriff W. Q. Overton and Deputy Steve A. Lynch be commended for their outstanding contributions to Roanoke County. . .. On motion of Supervisor Johnson, seconded by Supervisor Brittle, and the following recorded: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: C~ /L/ Mary H. Allen, Acting Deputy Clerk 2/12/87 CC: File Sheriff O. S. Foster ~- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT ROANOKE COUNTY ADMINISTRATION CENTER, FEBRUARY 10, 1987. RESOLUTION TO SHERIFF W. Q. OVERTON AND DEPUTY STEVE A. LYNCH COMMENDING THEM FOR COOPERATION AND ASSISTANCE WHEREAS, the Board of Supervisors does hereby express its sincere commendation and appreciation to Sheriff W. Q. Overton of Franklin County, together with Deputy Steve A. Lynch for prompt and efficient action when called by Roanoke County Officer T. R. Brown from the scene of an office burglary. WHEREAS, Deputy Lynch, together with his dog, Radar, assisted in tracking the suspect from the office to a residence where the arrest was made. WHEREAS, this incident was the third such occasion when Deputy Lynch has come to the aid of Roanoke County with Radar, resulting in arrests, and WHEREAS, Deputy Lynch is now assisting Roanoke County in the training of a dog for the Roanoke County Sheriff's Department and, FURTHERMORE, that Sheriff W. Q. Overton, of Franklin County, gave his full permission and approval to Deputy Lynch to render this valuable service, and, NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors, of Roanoke County, Virginia, on behalf of the citizens of Roanoke County, that Sheriff W. Q. Overton and Deputy Steve A. Lynch be commended for their outstanding contributions to Roanoke County. ~-/ On motion of Supervise ~~f, seconded by Supervisor ~, and the following recorded: AYES : 1~ NAYS: ~ A COPY - TESTE: Mary H. Allen, Acting Deputy Clerk AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT ROANOKE COUNTY ADMINISTRATION CENTER FEBRUARY 10, 1987 a~ns~- ~ RESOLUTION TO OFFICER MICHAEL J. SIMPSON, ROANOKE COUNTY SHERIFF'S DEPARTMENT, IN APPRECIATION OF HIS OUTSTANDING ACHIEVEMENT IN RELATION TO INMATE GRIEVANCE PROCEDURES FOR THE ROANOKE COUNTY/SALEM JAIL FACILITY BE ZT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, the Board of Supervisors does hereby express its sincere appreciation to Officer Michael J. Simpson for his persistence and effectiveness over a two year period in pursuit of the development, review and certification of inmate grievance procedures for the Roanoke County/Salem jail facility, and WHEREAS, certification of this procedure by the United States Department of Justice is an outstanding achievement, and FURTHERMORE, the Honorable James C. Turk, Chief District Judge, has congratulated Sheriff O. S. Foster, the Roanoke County Sheriff's Department and Officer Michael J. Simpson on having promulgated such inmate grievance procedures, NOW,THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke County, Virginia, on behalf of the citizens of Roanoke County, that Officer Michael J. Simpson be commended for his outstanding contribution to Roanoke County. Elmer C. Hodge Bob L. Johnson, Chairman County Administrator e c : ~.~~ ~~~~, ,, ; ~ ` ~ ~ . ~«,,p,~~ Lee Garret t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT ROANOKE COUNTY ADMINISTRATION CENTER FEBRUARY 10, 1987 RESOLUTION TO MICHAEL F. HENNINGER, PAUL B. MCELVEIN, JAMES R. LAVINDER, TIMOTHY L. EDMONDSON, AND KENNETH W. KERN OF THE ROANOKE COUNTY SHERIFF'S DEPARTMENT, COMMENDING THEM FOR THE EXEMPLARY AND EFFECTIVE MANNER IN WHICH THEY HAVE PERFORMED THEIR DUTIES. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, the Board of Supervisors does hereby express its sincere appreciation to Michael F. Henninger, Paul B. McElvein, James R. Lavinder, Timothy L. Edmondson, and Kenneth W. Kern for the professionalism exhibited in solving a homicide which occurred at the Roanoke River Overlook on September 21st, 1986, and WHEREAS, their quick action resulted in the arrest of Timothy Wade Spradlin in less than 12 hours after the occurrence, and WHEREAS, special commendation has been received from Gary E. Everhardt, Superintendent, National Park Service, United States Department of the Interior specifying the Department's cooperation and willingness to assist during a period of emergency, thus gaining the respect and gratitude of all Blue Ridge Parkway Rangers, and NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke County, Virginia, on behalf of the citizens of Roanoke County, that Michael F. Henninger, Paul B. McElvein, James R. Lavinder, Timothy L. Edmondson, and Kenneth W. Kern be commended for their outstanding contributions to Roanoke County. ~o.~!on _ ~'ohn sow Elmer C. Hodge Bob L. Johnson, Chairman County Administrator L'C ' ~~~ • ~~~ t . ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,LJFEBRUARY 10, 1987 RESOLUTION ~/D~~-"7 requesting considera- tion for the old courthouse of Roanoke County for inclusion on the Virginia Landmarks Register and subsequent nomination in the National Register of Historic Places BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Roanoke County has requested that the old courthouse be included on the Virginia Landmarks Register as a classic example of early 20th Century architectural design; and, WHEREAS, the Virginia Department of Conservation and Historic Resources is reviewing Roanoke County's request for inclusion on the State Landmarks Register and is considering nominating the structure to the National Register of Historic Places as maintained by the Department of the Interior. NOW, THEREFORE, be it resolved that the Board of Supervisors of Roanoke County, Virginia, does earnestly support both these actions to recognize the historic and architectural significance of the old Roanoke County Courthouse and request its inclusion on the Virginia Landmarks Register and its nominations to the National Register of historic Places. C c . ~ ~-~-L-~-- C-.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 1987 aio s 7 s RESOLUTION ~ AUTHORIZING THE COUNTY OF ROANOKE TO PARTICIPATE IN THE WORK EXPERIENCE PROGRAM IN COOPERATION WITH THE ROANOKE COUNTY DEPARTMENT OF SOCIAL SERVICES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, the County of Roanoke, believing it to be in the best interest of the County, desires to participate in the work Experience Program pursuant to the provision of Title 63.1 of the Code of Virginia; and WHEREAS, the Work Experience Program is administered by the Commonwealth of Virginia Department of Social Services. NOW, THEREFORE BE IT RESOLVED that the County Administrator is authorized to sign such documents as necessary to participate in the Work Experience Program. FURTHER, the Roanoke County Department of Human Resources is designated as the program liaison between the County and the County Department of Soci~SerJ~i'c~e~s . On motion of Supervisor ~, and seconded by Supervisor ~, and upon the following recorded vote: AYES: NAYS: A COPY - TESTE Mary H. Allen, Acting Deputy Clerk -B"-~-e-cam--~-~ ~-~° ~-~~ ~. - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUN'.CY, VIRGIN ER ON TUESDAY H FEBRUARYEIO OU 9'87 p,DMINISTRA7.'ION CENT a~og~-~ RESOLUTION CREATING THE ROANOKE REGIONAL AIRPORT COMMISSION AND APPOINTING COMMISSIONERS THERETO WHEREAS, the General Assembly for the Commonwealth of Virginia enacted certain legislation known as the "Roanoke Region- al Airport Commission Act," said legislation being found in the Acts of the Assembly, 1986, Chapter 140; and WHEREAS, said legislation provides for the creation of a commission known as the "Roanoke Regional Airport Commission" for the purpose of establishing and operating an airport and air navigation facilities for Roanoke County and Roanoke City; autho- rizes other political subdivisions to join such commission; and prescribes the rights, powers, duties and functions of such com- mission; and WHEREAS, the County and the City have successfully com- pleted negotiations to enter into a contract to implement the aforesaid legislation. NOW, THEREFORE, be it resolved by the Board of Super- visors of Roanoke County, Virginia: 1. That it is hereby declared that there is a need for an airport commission to be created for the purpose of establish- ing or operating an airport, or landing field, for the County of Roanoke, the City of Roanoke, or any other political subdivision which may join or participate therein, and that said County and City shall hereby unite in its formation, to be known as the "Roanoke Regional Airport Commission." Upon the adoption of this resolution, and the adoption of a similar resolution by the City Council for the City of Roanoke, said airport commission shall thereupon exist for the County and the City, and shall exercise its powers and functions as prescribed in Acts of the Assembly, 1986, Chapter 140. 2. That the powers of the commission shall be vested in the commissioners thereof. The County of Roanoke hereby Lem ~ctrrett appoints two (2) members to the Commission: ~ for a term of four L3~6 L...Toh n son (4) years, and ~ for a term of three (3) years. After this ini- tial term each commissioner shall be appointed for a four (4) year term or until his successor is appointed and qualified. The Board of Supervisors is empowered to remove at any time, without cause, any commissioner appointed by it and appoint a successor commissioner to fill the unexpired portion of the removed commis- sinner's term. Motion-~Qr~ett Sego nc~/ - ~~~ ~t~~ C' C .' ~.[_~v ,~a-na-fze~ AT A REGULAR MEETING OF THE BOARD OE SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 1987 a ~o g ~-- io ORDINANCE ACCEPTING AN OFFER FOR AND AUTHORIZING THE CONVEYANCE OF SURPLUS REAL ESTATE, "COOKS BOTTOM" PROPERTY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of G18.04 of the Charter of Roanoke County, a first reading concerning the sale and disposition of the hereinafter described real estate was held on January 27, 1987. A second reading on this matter was held on February 107, 1987. This real estate consists of approximately 14.391 acres located in the City of Salem, Tax Map No. 255-1.-1. 2. That offers having been received for the Cooks Bottom property, the offer of ~~ ~-~' ~ „~a-'~'n-~-~ in the amount of ~ ~~a, 50o is hereby accepted and all other offers are rejected; and 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be capon form approved by the County Attorney. ""°' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD A'I' THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 1987 a~o8~- ~a RESOLUTION ~ AUTHORIZING CREATION OF DEBT IN ANTICIPATION OF REVENUE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Treasurer of Roanoke County, Alfred C. Anderson, is hereby authorized to borrow a sum of money not to exceed Ten Million Dollars ($10,000,000), at a rate of interest not to exceed six percent (6%), by the creation of a debt in anticipation of the collection of the revenue of the County, in order to meet casual deficits in the revenue of the County; and 2. That said borrowing will not exceed one-half of the amount reasonably anticipated to be produced by the County levy to be collected during the current fiscal year. Further said borrowing is specifically authorized by the provisions of Section 15.1-545 of the 1950 Code of Virginia, as amended; and 3. That the Treasurer of Roanoke County is authorized to borrow such sum of money at an interest rate as aforesaid, and to execute such documents necessary to accomplish the purposes of this resolution, upon the utilization of competitive principles and upon the approval of said documents by the County Attorney. On motion of Supervisor ~!, seconded by Supervisor ~ and the following recorded vote: AYES: ~ NAYS: ~ A COPY - TESTE: Mary H. Allen, Acting Deputy Cler ~C: __L- ~~ AT A REGULAR MEETING OF THE BOARD OF S[7PFRVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, FEBRUARY 10, 1987 o~ /Ocf ~/-- ~/ ORDINANCE AUTHORIZING THE ACQUISITION OF A RIGHT OF WAY ACROSS THE RL•UE RIDGE PARKWAY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of X1£3.04 of the Charter of Roanoke County, a first reading concerning the acquisition of a right of way across the Blue Ridge Parkway was held on January 27, 1987. A second r.eadinq on this matter was held on February 10, 1987. 2. That this right of way grant is for underground water and sewer lines across the Blue Ridge Parkway. This project will provide community water and sewer service to the residents in the Clearbrook area of Roanoke County. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. ,de_e U-,--,~ - . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION L ~_ CENTER ON TUESDAY, FEBRUARY 10, 1987 RESOLUTION NO . a ~D87-/APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for February 10, 1987, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Minutes of Meeting - January 13, 1987 2. Approval of a Grant from the Virginia Foundation for the Humanities and Public Policy for the Roanoke County Public Library. 3. Appropriation of funds to the Roanoke Valley Constitution's Bicentennial Commission. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ~~#,f~~ On motion of Supervisor ~, seconded by Supervisor M and the following recorded vote: AYES: ~ NAYS : 1ffi Mary H. Allen, Acting Deputy Clerk C C : ..~ -~-L- ~~ ^~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUN'T'Y, VIRGINIA HELD AT ROANOKE COUNTY ADMINISTRATION CENTER FEBRUARY 10, 1987 RESOLUTION 21087-3 TO MICHAEL F. HENNINGER, PAUL B. MCELVEIN, JAMES R. LAVINDER, TIMOTHY L. EDMONDSON, AND KENNETH W. KERN OF THE ROANOKE COUNTY SHERIFF'S DEPARTMENT, COMMENDING THEM FOR THE EXEMPLARY AND EFFECTIVE MANNER IN WHICH 'T'HEY HAVE PERFORMED THEIR DUTIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, the Board of Supervisors does hereby express its sincere appreciation to Michael F. Henninger, Paul B. McElvein, James R. Lavinder, Timothy L. Edmondson, and Kenneth W. Kern for the professionalism exhibited in solving a homicide which occurred at the Roanoke River Overlook on September 21st, 1986, and WHEREAS, their quick action resulted in the arrest of Timothy Wade Spradlin in less than 12 hours after the occurrence, and WHEREAS, special commendation has been received from Gary E. Everhardt, Superintendent, National Park Service, United States Department of the Interior specifying the Department's cooperation and willingness to assist during a period of emergency, thus gaining the respect and gratitude of all Blue Ridge Parkway Rangers, and NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke County, Virginia, on behalf of the citizens of Roanoke County, that Michael F. Henninger, Paul B. McElvein, James R. Lavinder, Timothy L. Edmondson, and Kenneth W. Kern be commended for their outstanding contributions to Roanoke County. On motion of Supervisor Johnson, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None Mary H. Allen, Acting Deputy Clerk 2/12/87 CC: File Sheriff O. S. Foster `I 'm J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT ROANOKE COUNTY ADMINISTRATION CENTER FEBRUARY 10, 1987 RESOLUTION 21087-2 TO OFFICER MICHAEL J. SIMPSOIV ROANOKE COUNTY SHERIFF'S DEPARTMENT, IN APPRECIATION OF HIS OUTSTANDING ACHIEVEMENT IN RELATION TO INMATE GRIEVANCE PROCEDURES FOR THE ROANOKE COUNTY/SALEM JAIL FACILITY BE IT RESOLVED by the Board of Supervisors of Roanoke County Virginia, as follows: WHEREAS, the Board of Supervisors does hereby express its sincere appreciation to Officer Michael J. Simpson for his persistence and effectiveness over a two year period in pursuit of the development, review and certification of inmate grievance procedures for the Roanoke County/Salem jail facility, and WHEREAS, certification of this procedure by the United States Department of Justice is an outstanding achievement, and, FURTHERMORE, the Honorable James C. Turk, Chief District Judge has congratulated Sheriff O. S. Foster, the Roanoke County Sheriff's Department and Officer Michael J. Simpson on having promulgated such inmate grievance procedures, NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke County, Virginia, on behalf of the citizens of Roanoke County, that Officer Michael J. Simpson be commended for his outstanding contribution to Roanoke County. On motion of Supervisor Brittle, seconded by Supervisor Johnson, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ~?~~, ~ Mary H.~Allen, Acting Deputy Clerk 2/12/87 CC: File Sheriff O. S. Foster ITEM NUMBER=~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 10, 1987 SUBJECT: Service Award Presentation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Each year the Board of Supervisors recognizes employees for their years of service to the County. In accordance with the Roanoke County Employee Handbook, employees are recognized in increments of five years' service with a certificate of recognition or a service pin. In September, the Board of Supervisors approved a proposal to present the employee service awards at a Board of Supervisors' meeting in January. Service awards were presented to County employees at the January 27, 1987, Board of Supervisors' meeting. However, as a portion of award recipients were not able to be present to receive their award, this presentation is also scheduled for the February 10, 1987, Board of Supervisors' meeting. Attached for your review service award recipients. employees. and presentation is a list of the 1986 We congratulate these dedicated SUBMITTED BY: .~G'•~~~ D. K. Cook Director of Human Resources APPROVED: ~~~~ Elmer C. Hodge County Administrator RESOLUTION: YES NO ACTION Approved Denied Received Referred To Motion By: VOTE No Yes Abs Brittle Garrett Johnson McGraw Nickens ~_ ROANOKE COUN'T`Y SERVICE AWARD RDCIPIENTS 30 Year Award Recipient Mary Hicks County Administrator Total 1 25 Year Award Recipient Robert S. Lamb Refuse Total 1 20 Year Award Recipients James E, Robertson Sheriff Policinq and Investigations Iris S, Groff Social Services Joan A. Nelson Social Services Total 3 15 Year Award Recipients Linda S. Gailey Sheriff-Communications Edward E. Burford Refuse Ernest R. Miller, Jr. Refuse Charles L. Paitsel Refuse Garland H. Rucker Refuse Phyllis W, James Social Services Total 6 10 Year Award Recipients Edna F, Lawson Data Processing Sarah S. Ails Finance Darlene H. Duddinq Finance Sherman A. Cable Communications John W. Birckhead, Jr. Assessor Mason W. Ferris Utility Maintenance Timothy L. Edmondson Sheriff Policinq and Investigations Charles R. hart Sheriff Policinq and Investigations Jack J. Heidman Sheriff-Policing and Investigations Vickie G. [~Corkle Sheriff-Policinq and Investigations Stephen P. Huff Sheriff-,Tail Michael J. Sisson Sheriff~7ail James T. Nininger, Jr. Construction & Building Services Phillip W. Carver Buildings and Grounds Billy H. McDaniel Buildings and Grounds Dallas W. Parrish Buildings and Grounds Fannie S. Bolden Library Freddie L. Cooper, Jr, ribrary Elizabeth A. Boitnott Recreation Katherine S. Davis Recreation - T William R. HanuY-ond, Jr. Social Services Sarah M. Yeager Social Services Jean D. Thomson Social Services Total 22 5 Year Award Recipients Margaret E, Carver Data Processing Richard L. Rock C.omnunications Linda P. Powell Conanissioner of Revenue Louise R. Eakin Assessor Donald R. Carroll Utility Maintenance Danny E, Spangler Utility Maintenance Francis W. Burkart, III Commonwealth's Attorney Vincent A. Lilley Commonwealth's Attorney Walter L. Delaney, Jr. Sheriff Policing and Investigations Patricia F, Harrington Sheriff-Policing and Investigations Paul B. MrElvein Sheriff Policing and Investigations T,inda C. Bolen Sheriff-Policing and Investigations Jeffrey M, Swortzel Sheriff-Policing and Investigations Michael J. [~rner Sheriff-Policing and Investigations Floyd D. Sweetenburg Sheriff~7ail Barry L. Tayloe Sheriff~7ail N. Geneva Wallace Sheriff-,Tail Gary L, Robertson Public Facilities Gather A. Covey Develo~xnent Review Ricky L. Akers Refuse Roy L. Crook, Jr. Refuse Jean K. Clinevell T,ibrary Margaret G. Hhitescarver Library Donald E. ~brd Recreation Sharon B. Linkous Recreation Paul E. Nester Recreation Starlena S. Patton Recreation Barbara S. Bangura Social Services Barbara G. Cosgrove Social Services Deborah G. Goolsby Social Services Joan H. Lyons Social Services Beverly C. fibber Social Services 'Ibtal 3 2 1-7-87 7 ';~> "'° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRA'T'ION CENTER ON TUESDAY, FEBRUARY 10, 19$7 RESOLUTION 210$7-4 REQUESTING CONSIDERATION FOR THE OLD COURTHOUSE OF ROANOKE COUNTY FOR INCLUSION ON THE VIRGINIA LANDMARKS REGISTER AND SUBSEQUENT NOMINATION IN THE NATIONAL REGISTER OF HISTORIC PLACES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Roanoke County has requested that the old courthouse be included on the Virginia Landmarks Register as a classic example of early 20th Century architectural design; and, WHEREAS, the Virginia Department of Conservation and Historic Resources is reviewing Roanoke County's request for inclusion on the State Landmarks Register and is considering nominating the structure to the National Register of Historic Places as maintained by the Department of the Interior. NOW, THEREFORE, be it resolved that the Board of Supervisors of Roanoke County, Virginia, does earnestly support both these actions to recognize the historic and architectural significance of the old Roanoke County Courthouse and request its inclusion on the Virginia Landmarks Register and its nominations to the National Register of historic Places. On motion of Supervisor Garrett, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ~- Mary H. Allen, Acting Deputy Clerk 2/12/87 CC: File Department of Development Division of Historic Landmarks, Dept of Conservation Salem Historical Society Item ~- ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: February 10, 1987 SUBJECT: Inclusion of Roanoke County Courthouse on Virginia Historic Landmarks Register COUNTY ADMINISTRATOR' S COM/MENTS: /~ / 1 ~,,/~ ~ ~ vim' • ~ .~y~C~~i~t1 .~~" ~ ~~e~2 d 'D .. ~~~ . SUMMARY OF `INFORMA ION: Roanoke County initially requested consideration of the old court- house for inclusion on the Virginia Landmarks Register in May, 1985. Since the Landmarks Division of the Virginia Department of Conservation and Historic Resources is responsible for nominating Virginia Courthouses to the National Register of Historic Places, this project was placed on their work program for this current fiscal year. A meeting will be held in Richmond on February 17, 1987 to consider the State designation and to nominate the court- house for the National Register. The courthouse is a valuable historic resource with a useful future as a public building. There have been discussions with Roanoke College regarding a possible lease of this structure. FISCAL IMPACT: No County monies are required. Designation as a landmark will result in certain federal investment tax credits which may affect the renovation of the structure. RECOMMENDATION: Staff recommends approval of the attached resolution and staff attendance at hearing in Richmond. A letter of support from Salem Historical Society is attached. SUBMITTED BY: VV Timo by W. Gubala Assistant County Administrator Approved ( -~ Denied ( ) Received ( ) Referred To Motion APPROVED: Elmer C. Ho ge, Jr. County Administrator A TION by : ~~-~c~~.D ' Brittle Garrett Johnson McGraw Nickens VOTE No Yes Abs ~/ Attachment .. H~ W~~. Divisions ^ ~ Historic Landmarks i ~~ Litter Control ~ Parks and Recreation ,~, ~a Soil and Water Conservation ~.,,,,,,~ ~~ B. C. LEYNES, JR. --~ Director Department of Conservation and Historic Resources Division of HistoricLandmarks H. Bryan Mitchell, Director January 14, 1987 The Honorable Bob L. Johnson Chairman, Roanoke County Board of Supervisors P.O. Box 3800 Salem, VA 24153 RE: ROANOKE COUNTY COURTHOUSE, SALEM Dear Mr. Johnson: E-/ 221 Governor Street Richmond, Virginia 23219 Telephone (804) 786-3143 For some time the Division of Historic Landmarks of the Department of Conservation and Historic Resources has been interested in including the Roanoke County Courthouse on the Virginia Landmarks Register and nominating it to the National Register of Historic Places. Before this action is taken, I would like to clarify the nature of these designations. The Virginia Landmarks Register is an official listing of places in the Commonwealth judged to have state or national archaeological, architec- tural, and/or historical significance. At its next meeting the State Review Board will have the opportunity to consider the property for inclu- sion on this register. Should the board determine the prepared nomination for the Roanoke County Courthouse is acceptable, it will automatically nominate it to the National Register of Historic Places maintained by the Department of the Interior. Listing in the National Register provides recognition and assists in preserving our Nation's heritage: Listing of the Roanoke County Courthouse recognizes its historic importance and assures protective review of Federal projects that might adversely affect the character of the resource. If the Roanoke County Courthouse is listed in the National Register, certain Federal investment tax credits for rehabilitation and other provisions may apply. Listing in the National Register does not mean that limitations will be placed on the properties by the Federal government. Public visitation rigk~ts are not required of owners. The Federal government will not attach restrictive covenants to the properties or seek to acquire them. You are invited to attend the Virginia Historic Landmarks Board meeting at which the nomination will be considered. The Board will meet at 10:OOAM on February 17, 1987 at 221 Governor Street, Richmond, Virginia. .~ ... ,• January 14, 1987 ~- Enclosed, please find a notice that explains, in greater detail, the results of listing in the National Register and that describes the rights and procedures by which an owner may comment on or object to listing in the National Register. Should you have any questions about this nomination before the State Review Board of the Division of Historic Landmarks meeting, please contact H. Bryan Mitchell of our office at 804/786-3143. Sincerely, j / ~~ Margaret T. Peters Public Information Officer for the State Historic Preservation Officer cc: Elmer Hodge, County Administrator Roanoke County The Honroable James E. Taliaferro, Mayor City of Salem William J. Paxton, Manager City of Salem James T. Nininger, Sr. Chairman, Planning Commission Gordon Dixon, Executive Director Fifth Planning District Commission Mr. Norwood C. Middleton Salem Historical Society Timothy W. Grubala, Planning Director Roanoke County MIP/vl Enclosure ,~. . .. .~~ ~- / .. Divisions <ii' `j. •~` Historic Landmarks ~ r~ Litter Control !,~' t1'` r~ Parks and Recreation ~~, Soil and Water Conservation ~?~:'ti<a~-~?!~~'' d~:n ... Trv''cy B. C. LEYNES, JR. ~Y:~ ' Director ~C~~~1I~~~~Z'~'~1L'T'~T ~~ `VI~~T~T~A De~~artntent of Conservation and Historic Resources Dirision o(HistoricLandnrarks 221 Governor Street Richmond, Virginia 23219 H. Bryan Mitchell, Director Telephone (804) 786-3143 RESULTS OF LISTING IN THE NATIONAL REGISTER OF HISTORIC PLACES Eligibility for Federal tax provisions: If a property is listed in the National Register, certain federal tax provisions may apply. The Tax Reform Ac*_ of 1985 r~.vises thy, histc~iC preservation tax incentives auth- orized by Congress in the Tax Reform Act of 1976, the Revenue Act of 1978, the Tax Treatment Extension Act of 1980, The Economic Recovery Tax Act of 1981, and Tax Reform Act of 1.984 and as of January 1, 1987, provides for a 20 percent investment tax credit with a full adjustment to basis for rehabilitating historic, commercial, industrial, and rental residential buildings. The former 15 percent and 20 percent investment tax credits (ITCs) for rehabilitation of older commercial buildings are combined into a single 10 percent ITC for commercial or industrial buildings built before 1936. The Tax Treatment Extension Act of 1980 provides federal tax de- ductions for charitable contributions for conservation purposes of partial interests in historically important land areas or structures. Whether these provisions are advantageous to a property owner is dependent upon the particular circumstances of the property and the owner. Because tax aspects outlined above are complex, individuals should consult legal counsel or the appropriate local Internal Revenue Service office for assistance in determining the tax consequences of the above provisions. For further information on certification requirements, please refer to 36 CFR 67. Consideration in planning for Federal, Federally licensed, and Federally assisted projects: Section 106 of the National Historic Preservation Act of 1966 requires that Federal agencies allow for the Advisory Council on Historic Preservation to have an opportunity to comment on all projects affecting historic properties listed in the National Register. For further information, please refer to 36 CFR 800. Consideration in issuing a surface coal mining permit: In accordance with the Surface Mining and Control Act of 1977, there must be consideration of historic values in the decision to issue a surface coal mining permit where coal is located. For further information, please refer to 30 CFR 700 et seq. Qualification for Federal rants of historic preservation when funds are available: Presently funding is unavailable. ~- . FIGHTS OF Ok'NERS TO CO°L^fENT AND/OR OEJECT TO LISTING IN THE NATIONAL REGISTER ~~ Owners of private properties nominated to the National Register have an opportunity to concur with or object to listing in accord with the National Historic Preservation Act and 36 CFR 60. Any owner or partial owner of private property who chooses to object to listing may submit, to the State Historic Preser~~ation Officer, a notarized statement certifying that the party is the sole or partial owner of the private property and objects to the listing. Each owner or partial otrner has one vote regardless of the portion of the property that the party owns. If a majcrity of private property owners object, a property will not be listed. However, the State Historic Preservation Officer shall submit the nomination to the Keeper of the National Register of Historic Places for a determination of eligibility of the property for listing on the National Register. If the property is then deter~.ined eligible for listing, although not formally listed, Federal agencies will be recuired to allow for the Advisory Council on Historic Preservation to have an opportunity to comment before the agency may fund, license, or assista project which will affect the property. If you choose to object to the listing of your property, the notarized objection must be submitted to H. Bryan Mitchell, 221 Governor Street, Richmond, Virginia, 23219 before the scheduled meeting of the State Review Board noted in your letter. If you wish to comment on the nomination of the property to the National Register, please send your com.;.ents to the State Historic Preservation Office at 221 Governor Street, Richmond, Virginia, 23219 before the State Review Board considers this nomination. A copy of the nomination and information on the National Register and the Federal tax provisions are available from the above address upon request. E-/ ~~.QS~t ~tS~Q~t~C~ ~II~Cti2~ ~tt~euc, ~ir~initt 24153 January 20, 1987 Mr. H. Bryan Mitchell, Director Division of Historic Landmarks Department of Conservation and Historic Resources 221 Governor Street Richmond, Virginia 23219 Dear Mr. Mitchell: Please convey to the State Review Board at its February 17, 1987, meeting the wholehearted endorsement and support of the Salem Historical Society for including the old Roanoke County Courthouse in Salem on the Virginia Landmarks Register. Such support was unanimously voted at a membership meeting of the Society Monday, January 19, and I was authorized to notify the State Board of this action. Salem Landmark status was granted the courthouse on the northeast comer of East Main Street at College Auenue by the Salem Historical Society June 26, 1977. thank you. Sincerely, ,~~k j ~ . ~fJ,~uc.~u~~~ Evelyn B. Bondurant Secretary cca: Elmer dodge, County Administrator Roanoke County Margaret T. Peters Pubiic Information Officer O~ ROANp~.~ ~ •~ ~ ~~~~~ Q 150 Qp 1$ reins $$ V SFSQUICEN7ENN~P A Beautiful8eginning BOARD OF SUPERVISORS BOB JOHNSON. CHAIRMAN FiOLLINS MAGISTERIAL DISTRICT p LEE GARRETT. VICE-CHAIRMAN COUNTY ADMINISTRATOR February 13, 1907 WINOSG!7HILLSMAGISTERIALDISTRICT ELMER C. HODGE ALAN H. BRITTLE CAVE SPRING MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Ms. Margaret T.Peters Department of Conservation and Historic Resources Division of Historic Landmarks 221 Governor Street Richmond, Virginia 23219 Dear Ms. Peters: Attached please find Resolution 21087-4 regarding consideration of the old courthouse of Roanoke County for inclusion on the Virginia Landmarks Register, which was approved by the Roanoke County Board of Supervisors at their meeting on February 10, 1987. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen Deputy Clerk mha Attachment P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 9 8 (703> 772-2004 ~' ""' . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 1987 RESOLUTION 21087-5 AUTHORIZING THE COUNTY OF ROANOKE TO PARTICIPATE IN THE WORK EXPERIENCE PROGRAM IN COOPERATION WITH THE ROANOKE COUNTY DEPARTMENT OF SOCIAL SERVICES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, the County of Roanoke, believing it to be in the best interest of the County, desires to participate in the Work Experience Program pursuant to the provision of Title 63.1 of the Code of Virginia; and WHEREAS, the Work Experience Program is administered by the Commonwealth of Virginia Department of Social Services. NOW, THEREFORE BE IT RESOLVED that the County Administrator is authorized to sign such documents as necessary to participate in the Work Experience Program. FURTHER, the Roanoke County Department of Human Resources is designated as the program liaison between the County and the County Department of Social Services. On motion of Supervisor Garrett, and seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE !`~ Mary H. Allen, Acting Deputy Clerk 2/12/87 CC: File Director of Human Resources Director of Social Services • , ITEM NUMBER E- z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOICE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 10, 1987 SUBJECT: Request by the Department of Social Services to Participate in the Work Experience Program COUNTY ADMINISTRJJATOR'S COMMENTS: SUMMARY OF INFORMATION: The Work Experience Program, sponsored by the Roanoke County Department of Social Services, provides participants with the necessary work experience and skills to allow them to obtain a job. This program operates under the guidelines of Title 63.1 of the Code of Virginia, and is in operation in other localities throughout the State. Program participants are individuals who receive Federal Aid to Dependent Children payments. After completing the Work Experience Program, participants are encouraged to locate a job and become self-sufficient, including a reduction in welfare payments. It is recommended that Roanoke County participate in the Work Experience Program as a work-site provider. Any public or private nonprofit agency is eligible to be a work-site provider. This program would operate similarly to the Community Diversion Incentive (CDI) Program, in which participants are placed in County departments according to County needs and participants' abilities. Participants are scheduled to work for a certain duration or to complete a certain task, and are not compensated for work performed. Both the County and the participants benefit from the Work Experience Program, as useful public service work is performed while participants gain needed on-site work experience. FISCAL IMPACT:~~ No additional funds are needed to participate in the Work Experience Program. ~- RECOMMENDATIONS: ~-z It is recommended that the County participate in the Work Experience Program, in cooperation with the Department of Social Services, by approval of the accompanying resolution. SUBMITTED BY: Bett Luc Director of Social Services APPROVED: RESOLUTION: YES X NO ,u..i:~ Elmer C. H dg County Administrator ACTION VOTE No Yes Abs Approved (~~ Motion By:~~z~~~t/ Brittle ~/ Denied ( ) ~-GCS'-~~J Garrett Received ( ) Johnson ~ Referred ( ) McGraw To Nickens A- a~os~-~ ITEM NUMBER AT A RERGINIAMHELDNATOTHEHROANO E COUNTYEADMINISTRATIONNCENTER COUNTY, VI MEETING DATE: February 10, 1987 SUBJECT: Agreement to reimburse the Developer of Fairway Forest Estates for costs incurred to install off-site facilities for this Development and adjoining lands. COUNTY ADMINISTRATOR'S COMMENTS: C! ,~t. r'ri~~ f~ ~ ,~ f~ ; ~t,~E~,7h,',~, ~,G X7,.2-n 1l „4„ i'~ SUMMARY OF INFORMATION: The Developer of Fairway Forest Estates is required to install a water pump station and a 90,000 gallon water storage reservoir in order to provide adequate water for fire protection. According to the County Water Ordinance, the above items are off-site facilities and the County reimburses the Developer in the form of credits against the off-site facilities fee and/or through a reimbursement agreement. The cost to the Developer will be approximately $60,000. The maximum credits which the Staff is authorized to issue for this 32 lot development is 100iteA reimbursementhag~eementeisaneededeforethein this case, $12,0 remaining $48,000. Staff requests that a reimbursement agreement be entered into with the Developer, William Reid, whereby he can receive reimbursement by using the balance of the off-site facilities fee from Fairway Forest Estates and other utility funds available for this purpose. If the Developer is not given a reimbursement agreement, the County cannot require the increased facilities. Without the pump station and the 90,000 gallon storage reservoir, Fairway Forest Estates and adjacent areas will not have adequate water for fire protection. FISCAL IMPACT: ~~~~ The Developer has requested that the total cost include 10~ interest on the outstanding amount due. If the full reimbursement is not made as facilities are provided, the interest would be a direct added cost of approximately $4,800 the first year. It is not anticipated that the County will incur the interest expense. If the reimbursement agreement is not made, the eventual cost to the County for installation of parallel water lines, increased storage for adequate fire protection to the area and for restoration of right-of-ways would be an estimated $100,000 in 1986 dollars. RECOMMENDATION• ~ -3 Staff recommends that the County Administrator be authorized to excecute a reimbursement agreement with William Reid whereby the Developer will be reimbursed 100 of the costs associated with providing the off-site water facilities associated with this Development. Staff recommends that the full off-site facilities fees for Fairway Forest Estates and other utility funds be used to make this reimbursement in as short a time as possible. SUBMITTED BY: Cliffor aig, P.E. Utilities Director APPROVED BY: d to /" Elmer C. Hod e County Administrator ACTION VOTE No Yes Abs Approved ( ~' Motion by : ~~~~~-e~~ iY~~C-kt./2o Denied ( ) Brittle / Received ( ) Garrett ,i- Referred Johnson ,~ To McGraw ~G Nickens / ~ c : .~-c~ ,~' °~ .tea -- CNfice of the City Clerk VIRGINIA, CHARTERED 1882 February 25, 1987 ,1 , ' ~~~' F i l e # 9 Ms. Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors P. 0. Box 29800 Roanoke, Virginia 24018-0798 Dear Ms. Allen: Your communication transmitting Resolution 21087-8, adopted by 1987 the Roanoke County Board of Supervisors on February 10, regarding creation of the Roanoke Regional Airport Commission and appointing coke iat'a nre sul ar meeti nga hebdf oneMonday ~uFebrua~y 23e C~ ty of Roano 9 1987. On motion, duly seconded and adopted, the communication was received and filed. Sincerely, ~ ~ , ~~~ Mary F. Parker, CMC City Clerk MFP:ra cc: htr. Elmer C. Hodge, Roanoke County Administrator, P. 0. Box 29800, Roanoke, Virginia 24018-0798 P~Ir, W. Robert Herbert, City Manager P-1r. Wilburn C. Dibling, Jr., City Attorney Room 456 Municipal [3uilding 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2541 o~ aoaNO~,~>r ~ ~ G 2 ~ 0 a 18 ES0 88 ~ SFSQUICENTENN~P~ A l3eauti~ulBeginninR COUNTY ADMINISTRATOR ELMER C. HODGE Mrs. Mary Parker, Clerk City of Roanoke 215 Church Avenue Roanoke, Virginia 24011 Dear Mrs. Parker: February 13, 198'1 BOARD OF SUPERVISORS BOB JOHNSON. CHAIRMAN HOLLINS MAGISTERIAL DISTRICT LEE GARRETT. VICE-CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT ALAN H. BRITTLE CAVE SPRING MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Attached please find Resolution 21087-8 regarding the creation of the Roanoke Regional Airport Commission and the Appointing of the County's Commissioners, which was approved by the Roanoke County Board of Supervisors at their meeting on February 10, 1987. If you need further information, please do not hesitate to contact me. Sincerely, mha Attachment C~n~tnt~ of ~nttnvke ~~ mot' ~ Mary H. Allen Deputy Clerk P.O. BOX 29800 ROANOKE. VIRGINIA 2 4 018-07 9 8 (703) 772-2004 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 1987 SUBJECT: Request for approval to enter into well lot option. COUNTY ADMINISTRATOR'S COMMENTS: ~c.fntivr~-~".~~ GL ~ti~ ~~ SUMMARY OF INFORMATION: A potential well site on the property of Richard H. Lowe, Jr. has been selected by Geotechnics, Inc. The site is adjacent to Glade Creek in eastern Roanoke County. Richard H. Lowe, Jr. has requested $1,000 for placing an option to purchase on the property and $8,000 for purchasing the well site. The cost of the option is applied to the purchase price if the option is exercised. The option agreement allows Roanoke County to drill a test well on the property prior to purchase. If the test well has satisfactory water quantity and quality, the option could be exercised and the property purchased. The value of the property was appraised by Mr. John Willey, County Assessor to be $8,000. If a successful well is developedlementlthe w perasystem which personnel and will be able to supp is being designed to serve the Route 460 corridor. FISCAL IMPACT: ~'~ Funds are available through the 1985 Bond Sales for water supply improvements. 1 ,` RECOMMENDATION: The staff recommends that the offer be accepted and that the County Administrator be authorized to execute the necessary option agreement. SUBMITTED BY: APPROVED: /''~/" ~~lJ~(' Phillip Henry Elmer C. Hod e Director of Engineering County Administrator ------------------------------------------------------------------ ACTION VOTE Approved ( ~ Motion by: n-c:C~2.¢~.0~~/'~Q~ J No Yes Abs Denied ( ) Brittle ~-- Received ( ) Garrett Referred Johnson --- To McGraw ..-- Nickens C G : ~,c,e.~_ ~ ~~ 2 ~~~ I ~ •100' l ~,\ \ ~\ \ 27 ~ al i0 ac ,'\ \p ~,. a I.Si AL ~~ 3 3 1+0c 2 9 Ac ~ J . \ OPTION ~~ ~ a ~ ~ ~ \ PROPERTY o_ , 6 i 5 ~ OS AC ~ 103 92 Ac \ \ \ 7 25 e9~K~o1 1 so.cro \ ~ >6 aalu 1 z. a~lc . L.~ ~~ ~ 2a 8. O - z4z,~ln 1 PSA~IC 8 ~ 331 ac 22 1011 Ac i i g 20 0/ 1 OpAC r za ac 'A 0 7 ~ 10 oA 1 109• PROPERTY IOENTIfICATION MAP 50.01 M/O Nj~M 39 r ~ 1 ~~ ROANOKE COUNTY VIRGINIA `\\~~/J 2~ o roo 5Q0 .O sc•~c ~.. o.TC~t•y~a._ Rte.. _ .. ~ .v.. ''~~~~~' DEPARTMENT OF PROPERTY OF RICHARD H. LOWE, JR. 3 PUBLIC FACILITIES t ITEM NUMBER ~ CL~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 1987 SUBJECT: Request to borrow short-term in Anticipation of Taxes COUNTY ADM, I/NISTRA2TOR' S COMMENT-S~: ~ c ,tics ,~` ~~~~~~ ~.`~ "..cam/ - ~`l/1~..~,c~~.~e~ . ~/ '~V ~'`' SUMMARY OF INFORMATI/ON : c.~~`" ~^ 7 Roanoke County will experience shortages periodically during the year based on the due dates of various taxes. For example, personal property taxes are due May 31 and real estate taxes are due June 5. Localities are experiencing sharp declines in interest rates on short term investments which also affect cash flow. The problem does not lie with revenue projections, but rather the timing of tax collection, which do not correspond with our cash needs. New federal tax laws, effective January 1, 1987, now prohibit the use of bond proceeds in a manner which could generate interest income. As a result of these changes, it may be necessary to borrow in anticipation of taxes up to $10,000,000.00 to relieve the current situation. FISCAL IMPACT: ~~ The net interest cost is estimated at $100,000, and will be taken from the fund balance. RECOMMENDATION The staff recommends that the attached resolution be approved authorizing the Treasurer to borrow up to $10,000,000.00 in anticipation of taxes to be collected. Alfred C. Anderson County Treasurer Elmer C. Ho ge County Administrator ACTION VOTE Approved (/~ Motion by: ~ ~ a-h/~o'~ No Yes Brittle `~ Denied ( ) Received ( ) Garrett ~ Referred Johnson ~" McGraw ~" To Nickens ~ s ~..."" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 1987 RESOLUTION iffi AUTHORIZING CREATION OF DEBT IN ANTICIPATION OF REVENUE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Treasurer of Roanoke County, Alfred C. Anderson, is hereby authorized to borrow a sum of money not to exceed Ten Million Dollars ($10,000,000), by the creation of a debt in anticipation of the collection of the revenue of the County, in order to meet casual deficits in the revenue of the County; and 2. That said borrowing will not exceed one-half of the amount reasonably anticipated to be produced by the County levy to be collected during the current fiscal year. Further said borrowing is specifically authorized by the provisions of Section 15.1-545 of the 1950 Code of Virginia, as amended; and 3. That the Treasurer of Roanoke County is authorized to execute such documents necessary to accomplish the purposes of this resolution, upon the utilization of competitive principles and upon the approval of said documents by the County Attorney. On motion of Supervisor ~, seconded by Supervisor ~ and the following recorded vote: AYES: ~ NAYS: A COPY - TESTE: Mary H. Allen, Acting Deputy Clerk AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 1987 RESOLUTION 21087-12 AUTHORIZING CREATION OF DEBT IN ANTICIPATION OF REVENUE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Treasurer of Roanoke County, Alfred C. Anderson, is hereby authorized to borrow a sum of money not to exceed Ten Million Dollars ($10,000,000), at a rate of interest not to exceed six percent (6$), by the creation of a debt in anticipation of the collection of the revenue of the County, in order to meet casual deficits in the revenue of the County; and 2. That said borrowing will not exceed one-half of the amount reasonably anticipated to be produced by the County levy to be collected during the current fiscal year. Further said borrowing is specifically authorized by the provisions of Section 15.1-545 of the 1950 Code of Virginia, as amended; and 3. That the Treasurer of Roanoke County is authorized to borrow such sum of money at an interest rate as aforesaid, and to execute such documents necessary to accomplish the purposes of this resolution, upon the utilization of competitive principles and upon the approval of said documents by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor Johnson and the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: %`l~ Mary H. Allen, Acting Deputy Clerk 2/12/87 CC: File County Treasurer Director of the Budget Assistant County Administrator of Management Services AT A REGULAR MEETIaVG OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRA'PION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: SUBJECT: Acquisition of Easements Starkey Force Main and Gravity Sewer Project COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In order to successfully complete the Starkey Force Main and Gravity Sewer Project it is necessary to authorize the acquisi- tion of easements across the real estate of approximately sixteen property owners. Section 18.04 of the County Charter requires that the acquisition of real estate or any interest therein be accomplished only by ordinance. The proposed ordinance authorizes the County Administrator to execute such documents and take such actions as may be neces- sary to accomplish these transactions. The first reading of the proposed ordinance is scheduled for February 10, 1987; the second reading is scheduled for February 24, 1987. FISCAL IMPACT: ~v The costs for this project shall be paid from the 1974 sewer bond proceeds. RECOMMENDATIOD7 : It is recommended that the Board favorably consider this proposal by the adoption of the attached ordinance. Respectfully submitted, Paul M. Mahoney County Attorney February 10, 1987 ITEM NUMBER ----------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred To Brittle Garrett Johnson McGraw Nickens ~'~'" f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, FEBRUARY 10, 1987 ORDINANCE AUTHORIZING THE ACQUISITION OF F'ASEMENTS, STARKEY FO"R CE MAIN AND GRAVITY SEWER PROJECT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of §1$.04 of the Charter of Roanoke County, a first reading concerning the acquisi- tion of twent.v-seven (27) easements for the Starkey Force Main and Gravity Sewer Project was held on February 10, 1987. A second reading on this matter was held on February 24, 1987. 2. That these easements are for force main and gravity sewer lines in the Starkey area of the County. This project will provide necessary utility service to the citizens of Roanoke County. 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved. by the County Attorney. ITEM NUMBER ~" .AT A REGULAR MEETING OF THE BOARD OF STJPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD A`r THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: February 10, 19$7 SUBJECT: Acquisition of Easements East 460 Water Line Project COUNTY ADMINISTRATOR'S COMIMENTS: SUMMARY OF INFORMATION: In order to successfully complete the East 460 Water Line Project it is necessary to authorize the acquisition of easements across the real estate of approximately nine property owners. Section 18.04 of the County Charter requires that the acquisition of real estate or any interest therein be accomplished only by ordinance. The proposed ordinance authorizes the County Administrator to execute such documents and take such actions as may bP neces- sary to accomplish these transactions. The first reading of the proposed ordinance is scheduled for February 10, 1987; the second reading is scheduled for February 24, 1987. FISCAL IMPACT: ~~ The costs for this project shall be paid from the 1985 bond proceeds. RECOMMENDATION: It is recommended that the Board favorably consider this proposal by the adoption of the attached ordinance. Respectfully submitted, r v` ~ V L Paul M. Mahoney County Attorney ---------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Brittle Received ( ) Garrett Referred Johnson To McGraw Nickens ~ `- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, FEBRUARY 10, 1987 ORDINANCE AUTHORIZING THE ACQUISITION OF EASEMENTS, EAST 460 WATER. LINE PROJECT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of §18.04 of the Charter of Roanoke County, a first reading concerning the acquisi- tion of ten easements for the East 460 Water Line Project was held on February 10, 1987. A second reading on this matter was held on February 24, 1987. 2. That these easements are for underground water lines for the East 460 Project. This project will provide neces- sary utility service to the citizens of Roanoke County. 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County Attorney. ITEM NUMBER ~-" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: February 10, 1987 SUBJECT: Ordinance imposing a service charge on tax-exempt real estate COUNTY ADMINISTRvATOR' S.,~COMMENTS~: ~, ~C"~ ~G ~: ~'"(/Nr n C ",~ . ~~"~ ' /f'L`~ ,tea , ~~'~ "LK'r" y~"1 r ~~GC'YT~YIV fiZ ~l ~ ~ SUMMARY OF INFORMATION: The Code of Virginia, §58.1-3400 et sea. authorizes the imposition of a service charge on tax-exempt real estate. The proposed ordinance accomplishes that goal. The effective date for this ordinance shall be January 1, 1988 (however, a service charge on faculty and staff housing on a private college or uni- versity may not be imposed until January 1, 1989). This service charge shall not exceed 20$ of the real estate tax rate of the County (nor 50$ in the case of faculty and staff housing of an educational institution). This rate is found in proposed Section 22-65 (d). This service charge is based upon County expenditures for the purpose of furnishing police and fire protection and for the collection and disposal of refuse. The cost of public school education shall be included in this amount in determining the service charge imposed on faculty and staff housing of an educa- tional institution. The expenditures for services not provided for certain real estate shall not be considered in this calculation, nor shall such expenditures be considered when a service is currently funded by another service charge. Under. proposed Section 21-65 (a), the following property is subject to the service charge: - property owned by any political subdivision (however, by contract the County cannot impose a service charge upon pro- perty owned by the City of Salem within Roanoke County); - non-profit, private or public, burying grounds or ceme- teries; - public library, law library, medical library, incorporated college or other institutions of learning; z~ - property owned by a.ny benevolent or charitable association and used by it exclusively for lodge purposes or meeting rooms; - property exempted by classification on and after July 1, 1971 (e.g. volunteer fire department and rescue squads, SPCA, boy scouts and girl scouts, 4H Clubs, churches and religious associations); - property exempted by designation on and after July 1, 1971. Proposed Section 21-66 provides for certain exemptions from this service fee. Sub-section (d) provides that the Board. may exempt certain classes of organizations from the service charge. Proposed Section 21-67 provides for an appeals mechanism. The adoption of a service fee ordinance is consistent with the settlement of the litigation between Friendship Manor and the County. First reading for this proposed ordinance was held on January 27, 1987; the second reading is scheduled for February 10, 1987. Upon further review and discussion it is suggested that Section 21-66 of_ the proposed ordinance be amended to exempt property owned by the Commonwealth of Virginia and the Town of Vinton from the coverage of this service fee ordinance. This suggested amendment is indicated in the draft ordinance by the underlined materials. FISCAL IMPACT: ti It is anticipated that the service charge will generate $85,000 per year in revenue to the County. RECOMMENDATION: It is recommended that the Board consider this proposed. ordinance for adoption. Respectfully submitted, __._ \ p ~(/' /q~ Paul M. Mahoney County Attorney ----------------------------------------------- ACTION VOTE Approved ( ) Motion by: /~G~?/law-' No Yes Abs Denied ( ) Brittle ''`"' Received ( ) Garrett v Referred Johnson ~- ~.Tc~..,bt gal McGraw ~" ~i // .Z -!8 --8 7 h ickens ~-'"" ~„- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COtINTY ADMINISTRATION CENTER, ON TUESDAY, FEBRUARY 10, 1987 ORDINANCE AMENDING CHAPTER 21, "TAXATION" OF THE ROANOKE COUNTY CODE PROVIDING FOR PAYMENTS IN LIEU OF REAL PROPERTY TAXATION, IMPOSING A SERVICE CHARGE ON CERTAIN REAL PROPERTY; VALUATION, CALCULATION OF SERVICE CHARGE, EXEMPTIONS THEREFROM, APPEALS BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Chapter 34 of Title 58.1 of the Code of Virginia, 1950, as amended (Section 58.1-3400, et seq.) Chapter 21 "Taxation" of the Roanoke County Code is hereby amended and .reenacted as follows: ARTICLE III. REAL ESTATE TAXES Division 3. Service Charge on Certain Real Property Section 21-65. Service Charge--Calculation and valuation (a) Pursuant to the provisions of Section 58.1-3400 of the Code of Virginia, a service charge is hereby imposed upon, and shall be collected from, the owners of all real estate situ- ate within the county which is exempted from property taxation under paragraphs .l (except property owned by the Commonwealth) 3, 4, and 7 of Section 58.1-3606, and all sections in Article 3 (Sec- tion 58.1-3609 et seq.) and 4 (Section 58.1-3650 et seq.) of Chap- ter 36 of Title 5$.1. (b) Such service charge shall be assessed annually by the commissioner of the revenue based on the assessed value of the tax exempt real estate and the amount which the county expend- ed, in the year preceding the year in which such charge is assess- ed, for the purpose of furnishing police and fire protection and for the collection and disposal of refuse. The cost of public school education shall be included in such amount in determining the service charge imposed on faculty and staff housing o.f an educational institution. Any amount received from federal or state grants specifically designated for the above-mentioned purposes shall not be considered in determining the cost of providing such services for the real estate. The expenditures for services not provided for certain real estate shall not be considered in the calculation of the service charge, nor shall such expenditures be considered when a service is currently funded by another service charge. ..t~•i" (c) The service charge rate shall be determined by dividing the expenditures determined pursuant to sub-section (b), above, by the assessed fair market value of all real estate located within the county, including nontaxable property, express- ed in hundreds of dollars. The commission of the revenue shall first publish and list all exempt real estate in the land books of the county in the same manner as taxable real estate. (d) The service charge rate shall not exceed twenty percent (20~) of the real estate tax rate of the county or fifty percent (50$) of faculty and staff housing of an educational institution. (e) The service charge imposed by this Article shall be billed by and payable to and collected by the treasurer on or before June fifth and December fifth of each tax year. Section 21-66. Exemptions. (a) Real estate owned by the iJnited. States government or any of its instrumentalities, the Commonwealth of Virginia, and the Town of Vinton shall not be included. in the assessed value of all property within the county. (b) In the valuation of exempt real estate for pur- poses of this section, artistic and historical significance shall not be taken into account. (c) Buildings with land they actually occupy, together with additional adaacent land reasonably necessary for the conven- ient use of any such building, located within the county, shall be exempt from such service charge if the buildings are: (i) law- fully owned and held by churches or religious bodies and wholly and exclusively used for religious worship or for the residence of the minister of any church or religious body or for use as a religious convent, nunnery, monastery, cloister or abbey or (ii) used or operated exclusively for nonprofit private educational or charitable purposes, other than faculty or staff housing of any such educational institution. The service charge shall also not be applicable to public roadways or property held for future construction of such roadways. (d) The board of supervisors of the county may exempt any class of organization set out in 558.1-3600 et seq. from the service charge imposed pursuant to this Article. Section 21-67. Appeals. Any person aggrieved by the assessment or the valuation of real estate for purposes of this Article may apply to the commission of the revenue for correction thereof. If the commis- sioner finds that the assessment or valuation i.s erroneous, he .~- / shall correct the same. Any person aggrieved by the decision of the commissioner may appeal to the circuit court of the county as provided in Section 58.1-3984 of the Code of Virginia. 2. The effective date for the provisions of this ordin- ance shall be January 1, 1988; however, the effective date for the provisions of this ordinance as they may apply to faculty and staff housing of a private college or university shall be January 1, 1989. .s ; ~~ a~sa 'aryna~. AT A REGULAR MEETING OF THE BOARB OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, FEBRUARY 10, 1987 ORDINANCE 21087-11 AUTHORIZING THE ACQUISITION OF A RIGHT OF WAY ACROSS THE BLUE RIDGE PARKWAY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of §18.04 of the Charter of Roanoke County, a first reading concerning the acquisition of a right of way across the Blue Ridge Parkway was held on January 27, 1987. A second reading on this matter was held on February 10, 1987. 2. That this right of way grant is for underground water and sewer lines across the Blue Ridge Parkway. This project will provide community water and sewer service to the residents in the Clearbrook area of Roanoke County. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ~. Mary H. Allen, Acting Deputy Clerk r 2/12/87 CC: File Director of Utilities Public Facilities U. S. Dept. of the Interior, National Park Service County Attorney Commonwealth's Attorney Magistrate Main Library Roanoke Law Library Sheriff's Department Real Estate Assessor Department of Development ITEM NUMBER ..1.- "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD .AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: February 10, 1987 SUBJECT: Acquisition of a right of way Blue Ridge Parkway COUNTY ADMINISTRATOR'S COMME/NTS: SUMMARY OF INFORMATION: The County has engaged in negotiations with the U. S. Depart- ment of the Interior to acquire a right of way for underground water and. sewer lines across the Blue Ridge Parkway. These utility lines will be on parkway land for a distance of approxi- mately 875 feet (all underground). The purpose of these utility lines is to provide community water and sewer service to the resi- dents in the Clearbrook area of Roanoke County. The first reading of the proposed ordinance was held on January 27, 1987; the second reading is scheduled for February 10, 1987. FISCAL IMPACT: ~~ Any costs and expenses will be paid. f..rom the Clearbrook pro- ject. RECOMMENDATION: It is .recommended that the Board favorably consider. the adop- tion of the proposed ordinance. Respectfully submitted, ~~~~ ~ ~ ~. Paul M. Mahoney County Attorney --------------------------------------------------- A TION VOTE Approved (~ Moti n by: -~-C~/~-o No Yes Abs Denied ( ) Brittle `~ .._-- Received ( ) Referred To Garrett Johnson ~- McGraw ~ Nickens -~ OF FtOANpr~ ti 'A p Z a 18 E~ 88 SESQUICENTENN~P~ A BeautifulBeginning C~nixn~~ n~ ~v~nvk~e COUNTY ADMINISTRATOR February 13 , 1987 ELMER C. HODGE Mr. Gary Everhardt, Superintendent Blue Ridge Parkway National Park Service U. S. Department of the Interior 700 Northwestern Bank Building Ashville, North Carolina 22801 Dear Mr. Everhardt: BOARD OF SUPERVISORS BOB JOHNSON. CHAIRMAN HOLLINS MAGISTERIAL DISTRICT LEE GARRETT. VICE•CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT ALAN H. BRITTLE CAVE SPRING MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Attached please find Ordinance 21087-11 regarding acquisition of a right of way across the Blue Ridge Parkway which was approved by the Roanoke County Board of Supervisors at their meeting on February 10, 1987. Also attached are copies of the grant which has been signed by the County Administrator, Elmer C. Hodge. If you need further information, please do not hesitate to contact me. Sincerely, y''Z~c~~ tel. Gt.Lee^- Mary H. Allen Deputy Clerk mha Attachment P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 9 8 (703> 772-2004 J, ~ y United States Department of the Interior NATIONAL PARK SERVICE IN REPLY REFER TO: L3031 January 5, 1987 Mr. Elmer C. Hodge County Administrator County of Roanoke 3738 Brambleton Avenue Roanoke, Virginia 24018 Dear Mr. Hodge: BLUE RIDGE PARKWAY 700 Northwestern Bank Building Asheville, North Carolina 28801 We are enclosing an original and three copies of a right-of-way grant for underground water and sewer lines across the Blue Ridge Parkway on Section 1-N in Roanoke County. If you find this instrument in order, please sign all copies of the grant in the appropriate space. Please return the original and three copies to us so that we may forward them to the Director of the National Park Service for final execution. An executed copy will be returned to you. Sincerely, ~~ __--~ _~ Gary Everhardt Superintendent Enclosures ~ -i~- ~'7 ~ ~ ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 1987 RESOLUTION N0. 21087-13 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for February 10, 1987, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Minutes of Meeting - January 13, 1987 2. Approval of a Grant from the Virginia Foundation for the Humanities and Public Policy for the Roanoke County Public Library. 3. Appropriation of funds to the Roanoke Valley Constitution's Bicentennial Commission. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Brittle, seconded by Supervisor Garrett and the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None January 13, 1987 Roanoke County Board of Supervisors' Roanoke County Administration Cente 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 January 13, 1987 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of January, 1987.1 IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 2:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson; Vice-Chairman Lee Garrett; Supervisors Alan H. Brittle, Steven A. McGraw and Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator of Management Services; John R. Hubbard, Assistant County Administrator of Public Facilities; Timothy w. Gubala, Assistant County Administrator of Communit Development; Paul M. Mahoney, County Attorney; D. Keith Cook, Director of Human Resources; Mark Light, Training Officer; Clifford Craig, Director of Utilities; Joh A. Peters, Traffic and Roads Coordinator; Mary H. Allen, Acting Deputy Clerk; Janet Holt-Johnstone, Public Information Officer IN RE: OPENING CEREMONIES The invocation was given by The Reverend Clarence Tyree, Staunton Avenue Church of God. The Pledge of Allegiance L-/ was recited by all present. ~-! January 13, 1987 RE: COUNTY ADMINISTRATOR'S COMMENTS Mr. Hodge announced that Better Living 1987, produced or the Salem-Roanoke County Chamber of Commerce, is now vailable. Mr. Hodge also recognized John Schaer, Manager of C&P elephone Company. He thanked Mr. Schaer for his assistance to oanoke County, particularly in supplying a truck to decorate the hristmas Tree. RE: REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. The County Administrator requested that Item E-11 ~ncerning the proposed settlement of litigation with Friendship inor be added to the agenda. Prior to this item, he also quested an Executive Section pursuant to the Code of Virginia .1-334 (a) (6) to discuss legal matters regarding the proposed ettlement. RE: NEW BUSINESS 1. Ratification of the Horse Center Advisory ~mmittee - Supervisor McGraw explained that this committee ill be involved in the proposed Green Hill Park Horse Center. hey will be involved in fund raising and assisting in the stablishment of the Horse Center. He introduced the members as ollows: Bobbi Camper, Ginny Feltner, Lowell Gobble, Steve cBroom, Laura orris, Don Osborne, Pat Smith and Don Sutton. He also announced .hat Eldon Karr will be assisting the group at no charge. Don utton, a member of the committee, described the plans that the he committee hoped to undertake. January 13, 1987 Supervisor Garrett moved to ratify the members of the Horse Center Advisory Committee. The motion was seconded by Supervisor Brittle and carried by the following roll call vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 2. Establishment of County Holi 1987 - D. Keith Cook, Director of Human Resources presented the recommended holiday calendar for 1987. He stated that since som Constitutional Officers are mandated to follow state holidays, the County would follow the same procedure in the future to ensure that all County employees receive the same number of holidays. However, if all offices, including the Constitutional Officers agreed, Veterans Day on November 11 could be replaced with the Friday after Thanksgiving. The following schedule was presented for the Board's approval: New Year's Day January 1 Lee-Jackson-King Day 3rd Monday in January George Washington Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Election Day Tuesday following lst Monday in November Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25 and any day appointed by the Board of Supervisors or the Governor of Virginia as a legal holiday or for State or County offices to close. Supervisor Nickens moved that the recommended holiday schedule be adopted for 1987 with the stipulation that a L-/ January 13, 1987 / determination be made no later than April 1, 1987 concerning the replacement of Veterans Day with the day after Thanksgiving. The motion was seconded by Supervisor Brittle and carried by the following recorded vote: AYES: Supervisor Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 3 Request for Funding for "Utilization of Volunteer Resources" Training Seminar - Mark Light, Training Officer for the Fire and Rescue Department described the seminar which will be conducted by the "Management Development Institute M.D.I. Inc. on April 11 and 12 at Virginia Western Community College to train both the volunteer and career personnel. He requested that $2,500 be allocated from the contingency fund for this training seminar. Supervisor McGraw moved that the $2,500 be allocated to fund the "Utilization of Volunteer Resources" training seminar. The motion was seconded by Supervisor Brittle and carried by the following roll call vote: 'AYES: Supervisor Brittle, Garrett, McGraw, Johnson NAYS: None ABSTAIN: Supervisor Nickens 4. Request for Funding of Planning/Goal Setting Work Sessions - County Administrator Elmer Hodge announced that these work sessions will be held for both key staff members and the Board of Supervisors at Bernards Landing. The first session will be January 22 and January 23. The second session will be January 24 and 25. He ~e,ncsted that $6,500 be allocated from the Contingency Fund for this expense. Mr. Hodge pointed out that the Board did not attend the National Association of Counties meetings this year, and thus saved the funds usually expended for that purpose. January 13, 1987 Supervisor Brittle moved that $6,500 be appropriated from the Contingency Fund for the Planning/Goal Setting Work Sessions. The motion was seconded by Supervisor Garrett and carried by the following roll call vote: AYES: Supervisor Brittle, Garrett, McGraw, Johnson NAYS: Supervisor Nickens 5. Offer to Purchase Homewood ~2 Well Lot - Director of Utilities Clifford Craig reported that the County has receive a request from Mrs. Mary Ann Schurmann to purchase the Homewood No. 2 well lot; '-^cated off Roselawn Road. The County purchased this lot from them in 1978. Although the well, which produces 100 gallons of water is not being used, the county desires to retain the well for possible future use. Therefore, Mr. Craig recommended that the Board deny the Schurmann's offer to purchas the well. Mr. Robert E. Schurmann, 6001 Roselawn Road was presen at the meeting and gave the Board a copy of a plat showing the # well lot. His family owns several parcels of land and they wish to subdivide the property, but the well lot is right in the middle. Since the County does not presently use the well, he would like to purchase the lot. Supervisor Garrett moved to deny the offer to purchase Homewood Well Lot #2. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 6 A pearance Improvement Program for Roanoke County - Timothy Gubala, Assistant County Administrator for Community Development, announced that the Planning Commission had voted to adopt the concept of an Appearance Improvement Program for the purpose of enhancing the visual physical environment of Roanoke ~/ L- January 13, 1987 County. This program would be implemented by an Appearance Improvement Commission appointed by the Planning Commission, and would require funding of $500 for operating expenses and $2,900 for staff. Mr. Gubala pointed out there is presently no money in the budget for this program but it could be included in future budget considerations if the Board desired to implement the program. Supervisor Brittle moved to receive and file the report for future consideration. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 7 AD royal of Ten Year APCO Street Light Agreement John Peters, Traffic and Roads Coordinator announced that the 10 year agreement with Appalachian Power expires at the end of January 1987. This contract guarantees to APCO that Roanoke County will maintain a certain quantity of street lights for a period of 10 years. The new contract specifies that Roanoke County will maintain at least the same number of fixtures in place as on December 16, 1986. County Attorney Paul Mahoney requested that this 'agreement be reviewed by his office prior to execution. Supervisor Brittle moved that the Board authorize the County Administrator to execute the agreement after review by the County Attorney. The motion was seconded by Supervisor McGraw and carried by the following roll call vote: II AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 8 Approval of the Road Bond Priority List - John Peters, Traffic and Roads Coordinator reported that Roanoke January 13, 1987 County has now received funds from the Virginia Department of Transportation in the amount of $500,000 matching with the $500,000 allocated from the 1985 Bond. In addition, there is no $56,967 in unmatched funds available for road improvements. Mr. Peters presented the Priority List for both the matched and unmatched funds for approval. Supervisor Garrett moved that the Board approve the staff recommendations concerning the Priority List for road improvements. Supervisor McGraw seconded and the motion carried by the following roll call vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 9 Report on Road Improvements in the Hollins Community Project - John Peters, Traffic and Roads Coordinator reported that Roanoke County has sufficient Rural Addition Funds available to improve the connecting road between Route 1890 and 1905 in the Hollins Community. He requested that the Roanoke County Rural Addition Priority List be revised to include these improvements and that the County Administrator be authorized to execute a supplemental County/State Agreement to administer the construction of the connecting road. Supervisor Johnson moved to approve the staff recommendation. The motion was seconded and carried by the following role call vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 10. Dedicating Additional Right of Way for Commonwealth Drive in the Southwest Industrial Park - John Peter stated that the County is developing an industrial park behind Penn Forest Elementary School. As part of the transfer to the County from the owner, a 40-foot strip was dedicated along the school board property with the understanding that the County L-/ L-~ January 13, 1987 -- - -- -- ould obtain a 10-foot additional right of way from a well lot. r. Peters requested that the Board authorize the dedication of he additional ten feet so that Commonwealth Drive may qualify or state maintenance. Supervisor Brittle moved that the County Administrator ie authorized to execute the necessary deed to dedicate the right ~f way for Commonwealth Drive. The motion was seconded and parried by the following recorded vote. .YES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson IA YS: None N RE: EXECUTIVE SESSION At 3:00 p.m. Supervisor Johnson moved to go into xecutive Session pursuant to the Code of Virginia Section .1-344 (a) (6> to discuss legal matters concerning Friendship anor. The motion was seconded by Supervisor Brittle and passed nanimously by voice vote. N RE: OPEN SESSION At 3:40 p.m. Supervisor Johnson moved to go into Open ession. The motion was seconded by Supervisor Brittle and arried unanimously by voice vote. 11. Settlement of Taxation issue with Friendship anor - County Administrator Elmer Hodge announced that a ettlement has been proposed by Friendship Manor and negotiated ~ith County taff and the attorneys representing both parties. This greement calls for a combination of taxes and services fees used on the assessed value of real estate and operations of 'riendship Manor. The settlement offer for the year ending June .0, 1987 will be $125,000. Taxes will be applied to those :unctions that are clearly business operations. Apartments which ire occupied by the elderly and handicapped who require medical January 13, 1987 care will not be taxed, but charged a 20 percent service fee. Friendship Manor has requested that all taxes, penalties and interest prior to July 1, 1986 be exonerated. The Board has als been asked to assist in resolving the issue with the state in this session of the General Assembly. Mr. Hodge recommended tha the Board accept this settlement offer and that they provide Friendship Manor with assistance with the General Assembly. Supervisor Nickens requested an opportunity to make a statement concerning this issue. He requested that a stipulatio be included in the settlement document that would cause the agreement to be voided if prospectively the 501C3 status of the plaintiffs is revoked by proper authorities. Dr. Nickens stated he would attempt to obtain a ruling from the Attorney General as to whether the Board of Supervisors has the authority in the settlement of pending litigation respecting taxation of an alleged tax-exempt institution to forgive taxes already assessed against such institution. He further stated that he would oppose the proposed settlement with Friendship Manor. Mr. Johnson rebutted that he felt that some of their operations are clearly tax-exempt while others were clearly taxable. He congratulated the County Administrator on the settlement that had been worked out. Supervisor Brittle moved that the Board authorize the County Administrator to move forward with the proposed settlemen on the Friendship Manor litigation. Supervisor McGraw seconded and the motion carried with the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Johnson NAYS: Supervisor Nickens L- / IN RE: FIRST READING OF ORDINANCES January 13, 1987 ~ - _ __.. 1. Ordinance accepting an offer for and authorizing ance of surplus real estate, Old Bent Mountain Fire tation. County Attorney Paul Mahoney reported that a written ffer had been received to purchase the Old Bent Mountain Fire tation within the perimeters of the fair market value. Any ther citizen may come forward prior to the next reading with a ritten offer. The Second Reading will be held on January 27, 987. 2. Ordinance authorizing the acquisition of .017 e of real estate from the Catawba Hospital. Mr. Mahoney reported this would authorize the County inistrator to execute the documents necessary to acquire a 11 piece of real estate to expand the fire state in the area. Second Reading will be held on January 27, 1987. RE: SECOND READING OF ORDINANCES 1. Ordinance authorizing the grant of a property interest in exchange for the release of a reversionary interest with Mason Cove Civic Club, Inc. Mr. Mahoney stated this would authorize the County Administrator to execute the necessary documents to have the ivic Club release their revisionary interest in this property. Supervisor McGraw moved the prepared ordinance. he motion was seconded by Supervisor Brittle ORDINANCE 11387-12 AUTHORIZING THE GRANT OF A PROPERTY INTEREST IN EXCHANGE FOR THE RELEASE OF A REVERSIONARY INTEREST WI'PH MASON COVE CIVIC CLUB, INC. BE IT ORDAINED by the Board of Supervisors of Roanoke ~ounty, Virginia, as follows: 1. That pursuant to the provisions of §18.04 of the harter of Roanoke County a first reading concerning the acquisi- ~ion of the hereinabove described real estate was held on January 13, 1987 December 16, 1986. The second reading on this matter was held o January 13, 1987. This real estate, including improvements, is identified by Roanoke County Tax Map No. 15.02-4-1; and 2. That the County shall acquire this real estate pur suant to the terms of an agreement entered into between the Boar of Supervisors of Roanoke County and the Mason Cove Civic Club, Inc. This agreement provides in part that the Civic Club will release their reversionary interest in said property in exchange for guaranteed use of a community meeting room in the new recrea tional facility or its equivalent in that portion of the County. 3. That the County Administrator is authorized to exe cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of said real estate, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor McGraw, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 2 Ordinance authorizing the lease of 10.40 acres of real estate to Oscar Wilford Hall and Josephine Musser Hall. Mr. Mahoney stated this is a portion of the Spring Hollow Reservoir Project and was purchased from the Halls. A proposed lease has been negotiated with the Halls with a fair market value on the lease, allowing them to continue to lease th property until it is needed. The ordinance allows the County Administrator to execute the lease. Supervisor McGraw moved the prepared ordinance. The motion was seconded by Supervisor Brittle. L- ORDINANCE 11387-11 AUTHORIZING THE LEASE OF 10.40 ACRES OF REAL ESTATE TO OSCAR WILFORD HALL AND JOSEPHINE MUSSER HALL t January 13, 1987 - -- --------- - - L- / ,~ - BE ZT RESOLVED by the Board of Supervisors of Roanoke aunty, Virginia, as follows: 1. That pursuant to the provisions of §18.04 of the harter of Roanoke County a first reading concerning the acquisi- ion of the hereinabove described real estate was held on ecember 16, 1986. The second reading on this matter is sche- uled for January 13, 1~~'. 2. That the County has acquired this real estate from scar Wilford Hall and Josephine Musser Hall. This real estate onsists of approximately 10.40 acres of real estate with improve- cents, identified by Roanoke County Tax Map No. 73.00-1-6 for the pring Hollow Reservoir project. 3. That it is in the County's best interests to lease :his property back to the sellers in order to safeguard the valu- able improvements thereon; and to receive fair market value lease payments until such time as it is necessary to utilize said pro- >erty for the reservoir project. This lease is subject to the provisions of §15.1-260 and §15.1-261.1 of the Code of Virginia, _950, as amended. 4. That the County Administrator is authorized to exe- :ute such documents and take such actions on behalf of Roanoke ~ounty as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. January 13, 1987 L-/ On motion of Supervisor McGraw, and seconded by Supervisor Brittle, and upon the following role call vote. AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None IN RE: APPOINTMENTS 1. Building Code Board of Adjustments and Appeals - Supervisor Nickens nominated Wilmore T. Leffell, Vinton Magisterial District for another four-year term. 2. Community Corrections Resources Board - Supervisor Johnson nominated Bernard Hairston to the one-year unexpired ter of Michael J. Lazzuri who has resigned. Supervisor Brittle wished to point out for the record Dr. Hairston's background. Dr. Hairston is Dean and Assistant Principal of the Vocational School at Patrick Henry High School 3. Court Service Unit Advisory Council - Youth and Family Services Advisory Board - Supervisor Nickens nominated Hoyt Rath, Vinton Magisterial District to another two-year term. 4. Recreation Commission - Supervisor Nickens nominated Ed Reynolds, Vinton Magisterial District to fill the unexpired three-year term of James H. Daughtridge who has resigned. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McGraw -Announced he has received several requests to strengthen the noise ordinance. He requested the County Attorney to investigate the cost of a decibal meter, whic could possibly be shared by all area localities. He requested that this issue placed on a future agenda for board discussion. e January 13, 1987 ---- ----- L- / Supervisor Johnson - Requested that the County Administrator investigate the feasibility of having board meetings televised on cable television. Supervisor Johnson also requested a pilot study, possibly coordinated with the Clean Valley Committee, to begin a recycling project in Roanoke County. He requested a work session before the final budget which would include the financial implications. IN RE CONSENT AGENDA Supervisor Johnson requested that the minutes of the meeting for January 5, 1987 be removed. Supervisor McGraw requested that Item 6 L- °.'^^~~ed for a separate vote. Supervisor Johnson moved that the Consent Agenda be approved with the exception of the January 5, 1987 minutes and Item 6. The motion was seconded by Supervisor Nickens. RESOLUTION N0. 11387-13 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for January 13, 1987, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to 'each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Minutes of Meeting - October 28, 1986, December 16, 1986 2. Acceptance of water and sewer facilities in the Falls, Section 2 subdivision. 3. Confirmation of Committee Appointments to the Human Services Committee and the Regional Partnership Site Advisory Committee. 4. Acceptance of water and sewer facilities in Buckland Forest, Section 3. 5. Request to grant a drainage easement and an access easement on well lots in Castle Rock West, Section 3. January 13, 1987 ~~ 6. Request for a Bingo Permit from Loyal Order of Moose Lodge No. 284. 7. Acceptance of Streets in LaBellevue Subdivision into the Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. Item 6 was deleted for a separate vote. On motion of Supervisor Johnson and seconded by Supervisor Nickens and uponth following recorded vote: AYES: Supervisors Brittle, Garrett, Nickens and Johnson NAYS: None ABSTAIN: Supervisor McGraw Items 1 through 5 and Item 7 was approved on motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None IN RE: REPORTS The following reports were received by the Board of Supervisors: 1. Youth Haven IZ Status Report 2. Economic Development Update 3. Contingency Fund Balance IN RE: EXECUTIVE SESSION Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia 2.1-344 (a) (1), (2), (6). The motion was seconded by Supervisor Brittle and carried by a unanimous voice vote. IN RE: OPEN SESSION January 13, 1987 `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: February 10, 1987 SUBJECT: Grant for Roanoke County Public Library COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Public Library, Headquarters, received a $1,000 grant from the Virginia Foundation for the Humanities and Public Policy. The money is to be used to present a program for the public entitled "The Southern Family - From Past to Present." The lecture/discussion series will consist of four programs at no charge to the public. The first one will be on March 5, and the final program will be on April 16. The grant money will be used for an honorarium to the speakers, mileage for speakers, books, and printing. The County Library will provide $1,300 to cover some costs and in-kind services. Additional money will not be needed. The administrator of the grant will be Cheryl Childress, assisted by George Garretson. FISCAL IMPACT:Iy~ The County will increase revenues and library expenditures by $1,000 to reflect the receipt and use of this grant. SUBMITTED BY: APPROVED: ITEM NUMBER ~- s .[.. -~- ~ ~ George D. Garretson ~~- Elmer C. Hod Library Director County Administrator Approved (~ Denied ( ) Received ( ) Referred To A TION Motion by: VOTE No Yes Abs Brittle ~ Garrett ~- Johnson ~- McGraw ~ Nickens ,~ ec : .~~- ITEM NUMBER ~ "'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKEO~NCOUESDAYDMINISTRATION CENTER IN ROANOKE, VA., MEETING DATE: February 10, 1987 SiJBJECT: Appropriation of f.iznds to the Bicentennial Commission SUMMARY OF INFORMATION: On October 28, 1986, the Board of Supervisors appointed several County citizens to serve on a joint Bicentennial Commis- sion with citizen representatives from the City of Roanoke. This Commission has had an opportunity to meet on several occarooide and it is requested that the County and the City each p $500 "seed money to the Commission. These funds would be utilized by the Commission to cover administrative expenses for the Commission. FISCAL IMPACT: ~'"~ $500 from reserve for Board contingency RECOMMENDATION: It is recommended that the Board appropriate $500 from its contingency fund to the Bicentennial Commission. Respectfully submitted, ti a i.+~ ~ Elmer C. Ho ge County Administrator ------------------ -------------------------~O~--C-t.-~ VOTE No Yes Abs Approved (~ Motion by: l Brittle `''~~ Denied ( > ~ Garrett r Received ( ) Johnson ~ Referred McGraw ~- To Nickens ..--- ,d,c-cam n t_e.~r~ ~~-~ C ~ yr- ~,e-~-y-~ ITEM NUMBER ~"" AT A REGGINIAMHELDNATOTHEHROANORE COUNTYEADMINISTRATIONNOENTER COUNTY, VZR MEETING DATE: February 10, 1987 SUBJECT: Y~UTH HAVEN I I Project Status Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Building We continue to await delivery of a shunt trip breaker switch for our range hood fire suppression system. Until this is installed, we cannot pass fire inspection or begin receiving residents. The switch is due to arrive the last week in January or first week in February. Because of this problem, the earliest that we will be able to accept residents would be the first week in February. The County Attorney's office and the Public Facilities Department have been involved and kept current on this issue. Purchasing and stocking of house supplies and equipment were completed the week of January 26, 1987. Food was delivered, stocked and inventoried, according to our perpetual inventory system, the week of January 19, 1987. Program Development Staff have received training identified in last month's report and have all passed written examinations on this material. The Joint Placement Contract is in the process of being legally executed and signed by the three localities. Our program evaluation design is currently being programmed and entered into our computer. Recreational activities are now being scheduled for the month of February. Public Relations Program Manager will appear on "Cross-Exam", Channel 10, February 1, 1987 at 12 noon to discuss YOUTH HAVEN II. Personnel Relief staff are now on board and oriented. Paper work is now being completed for the cook position. That new employee should come on board, at the latest, by the first week in February. ~-/ SUBMITTED BY: -~ ~ r ~ r~ L'`C t L ` ~ ~G' ,'~ i,~ APPROVED BY: ~~ Elmer C. Hodge County Administrator ----------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Ak Denied ( ) Brittle _ Received ( ) Garrett _ Referred ~ Johnson _ To McGraw _ Nickens - ~v- z COiJNTY OF ROANOKE, VIRGINIA RESERVE Fox BOARD coNTINGF,NCY Original Budget 7-1-86 $129,000 November 26, 1986 foil etired CountyV~P oY~s ( 6, 300 ) December 16, 1986 Planning Commission Travel (2,046) December 16, 1986 lization Board of Equa (4,000) January 13, 1987 Board of Supervisors and Management Staff Planning/ Goal Setting Work Session (6,500) January 13, 1987 Volunteers Training Seminar (2,500) 1987 Balance of Board Contingency a ~ n ~^ y~ ~ 3, 10$ 7.654 -- Sula~mitted by, v Diane D . Hyatt Director of Finance ITEM NUMBER , r `" AT A RIRG NIAMHELDNATOTHEHROANOKE COUNTYEADMINISTRATIONNOCENTER COUNTY, V MEETING DATE: February 10, 1987 SUBJECT: Feasibility of Televising Board Meetings for Cable TV COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As you may recall, the Board has expressed an interest in filming the Board of S1Pterested'cmtizenssanoopportunityetosfollowTthe would allow decisions affecting them in Roanoke County. The staff has investigated several opportunities for filming these meetins~ • ofF thelntapes . f 1Coxl CableoTV would run phe f lmslat plus the co no charge to the County. FISCAL IMPACT: ~°/ The total cost per year for 24 regular meetings and approximately six special meetings would be $10,500 plus the cost of tapes. RECOMMENDATION Staff recommends that this be included for consideration by the Board in the budget process for fiscal year 1987/88. ~ ~ ~~ Elmer C. Hodge County Administrator ___________ --------------- VOTE ACTION No Yes Ab; Approved ( > Motion by: Brittle _. Denied ( ~ Garrett Received ( ) Johnson Referred McGraw To Nickens ITEM NUMBER ~~ °~ AT A RIRG NIAMHELD ATOTHEHROANORE OCOUNTYEADMINISTRATIONNOCENTER COUNTY, V MEETING DATE: February 10, 1987 SUBJECT: Work Sessions Items 0-1 thru 0-3 and Item R COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Following the regular business at at today's meeting, there are three scheduled work sessions: 1, Review of the Comprehensive Plan and Briefing of the Zoning Ordinance. 2, Work Session on Wastewater Facilities Plan 3, Budget Work Session. Materials for these will be available at the board meeting. Following dinner, there will be another budget work session at 7:30 p.m. with the Fire and Rescue Captains. Elmer C. Hodg County Administrator ------------------------ACTION------------------- VOTE No Yes Ab; Approved ( ) Motion by: Brittle - Denied ( ) Garrett -. Received ( ) Johnson - Referred McGraw - To _ Nickens - COMPRE DEVELOPM IMPLEMENTA ~oa o~~ ~~ /~v- z ~ ~ o f c~ 188 ~~ E5 sFS~Q A Beautifu BOARD OF WORK FEBRUARY AGENDA BOARD OF SUPERVISORS WORK SESSION FEBRUARY 10, 1987 - 3:30 P.M. IMPLEMENTATION STATUS COMPREHENSIVE DEVELOPMENT PLAN 1. Introduction: Roanoke County Planning Process 2. Overview of Comprehensive Development Plan Components Inventory and Analysis Land Use Community Facilities Transportation 3. Community Facilities Planning Current Community Facilities Programs Revised Population Projections Capital Improvements Program 4. Land Use Planning Development Framework Guide Community and Area Plans Zoning Ordinance Development 5. Comprehensive Development Plan Program Priorities Status of First, Second and Ongoing Priority Programs 6. Summary and Questions (_'O~11'[Zl~,ffl•;NSIVf•; U(~.L'I•;LO('(L•tf•;N~1• I'I.~LN (:U,~IMUNI~IY `~ I~nCll.fl•II:S i'i.n`' n INVI;N~fORY 8c nNnLYSIS UEVELOPMGNT FRAMEWORK GUIDE CAPITAL " IMPRUVGMEN•rS PRUGRAM ANNUAL I~ViPROVGMGtiT PROGRAM cnPrrnt. nunccr nNNUnt. (IUDGGT' I.n\I) US1: PI.nN I.nND USG MnNAGEMGNT GUIDE nNNUnL nCTION PROGRAM oPGRn•n~G nuDCCr - ~/ - _ - ~' I~~PLr:Mr_N•r _ I~~PLGM~~~r ncrtoNs -1~[Plu)vGMGN•rs PLANNED LAND-USE AND FACILITIES DEVELOPMENT ~rlll•; I.n~I~ usl~; rl.n~~l~c: [~Itc~cr..~s . RESEARCf{ & ANALYSIS PIIYSICnL SUCInt. IiCONUMIC v INVEN•fUKY OF EXISTING CONDIl'IONS z o -= °-- ANALYZE v ~= ~ _ PROGRAMS GOALS. POLICIES .~ • t DEVELOP~VtENT FUTURE RESOURCE MANAGEMENT FRAMEWORK LAND USE PROTECTION - - LnNU USE PLnN - nDOPT . `~ IMPLEMENTATIOlY PARTNERSHIP REGULATOPY ADMINISTRATIVE FISCAL - STRATEGIES - STRATEG I ES STRATEGIES STRATEG l ES - _ ACl'ION~ - _ ~ ~ MONITOR. • INITIATE. E€FEGTS .. _ . COMMUNITY FACILITIES PLANNING PROCESS STATUS OF IMPLEMENTATION OF THE COMMUNITY FACILITIES PLAN Roanoke County Department of Planning, Zoning, and Grants February 10, 1987 Outline I. Background A. Elements and methodology of Community Facilities Plan. B. Means of implementing Plan. II. The effect of changing growth patterns A. Use of population projections in development of Plan. B. Method for developing population projections for Community Planning Areas. C. Results of updated population projections for localities by the State, and for Community Planning Areas by the County staff. D. Recommended projections for the 20-year horizon based on average annual growth rate between 1980-86 of 1.6g. E. Comparison between population distribution patterns showed by the 1983 and 1986 series of projections for the County. III. Suggested reevaluation of recommended actions in Community Facilities Plan given revised population projections, and application of findings to CIP and annual capital budget. Summary The Community Facilities Plan details public capital needs over a 20-year horizon (to 2003). The recommended service improvements are prioritized into immediate (within 5 years), 10-year, and 10+-year categories. The capital items from the Plan form the basis for development of the County's 5-year Capital Improvement Plan (CIP), along with ongoing and regional projects. The CIP, in turn, is a policy guide for development of the annual capital budget. The analysis of public capital needs rests on - indicators of service delivery and population projections_for the County's Community Planning Areas_ Due to recent revisions in the total County projected growth made by the State Department of Planning and Budget, and an updated analysis of the present and anticipated distribs~tion of projected total Cou-nty growth made by the staff, a somewhat slower growth pattern is expected over the 20-year planning horizon than assumed during the development of the Community Facilities P1 an. Overall, County growth over the period is expected to be 7~ less (98,200 in 2003 as opposed to 105,400). Reevaluation of the recommended actions contained in the Community Facilities Plan, given the slower growth pattern, is recommended to guide capital budgeting and policy. STATUS OF IMPLEMENTATION OF THE COMMUNITY FACILITIES PLAN Roanoke County Department of Planning, Zoning, and Grants February 10, 1987 Background The Community Facilities Plan includes the building needs required to provide public services to County residents, given the population growth expected through the year 2003. It is, most basically, a needs assessment, identifying when and where new facilities are required as the County continues to grow. A time schedule to enable phasing the implementation of the Plan divided the recommended needs into immediate (or 5-year), 10-year, and 10+-year categories. The Community Facilities Plan provides a description of present and future service needs as compared to service objectives and standards. For the Libraries, needs were based on population growth and State standards for space. School needs were assessed according to projected enrollment within school districts compared to the cumulative capacity of the physical plants. Fire and Rescue services were measured against land use, population, travel times, and the transportation network within service districts. Parks and recreation facilities were evaluated according to projected population and recommended State standards as compared to existing develoopmulationt growah Band utilities were analyzed according to p p _existing capacity of sources and infrastructure. Law enforcement capital needs were reviewed by analysis of the ratio of officers to population and the space needs required for service delivery. Governmental administration and support services were also evaluated according to the ratio between staff and population, space needs for service delivery, and locational requirements. The implementation of the Community Facilities Plan occurs through the development of a Capital Improvements Plan, which the County adopted in August 1986. The CIP provided estimated costs (totalling $95.9 million), scheduling, and priorities among capital needs over a 5-year period, and should be updated yearly to reflect progress in implementation, and revisions in community development needs and fiscal resources. - Based on the Community Facilities Plan and the CIP, an annual capital budget was developed by the County staff- and recommended to the Board of Supervisors for consideration. The capital budget adopted by the Board of Supervisors incl-uded $23.2 million in FY 1986-87 for County and Schools projects. Bond issues recommended to the voters over the past two years have also been based on the capital needs expressed within the Community Facilities Plan. _ The Effect of Changing Growth Patterns The Community Facilities Plan is based on an analysis of population needs for services compared to existing service delivery capacity. The Plan considered population growth over a 20-year period through 2003. Using County totals supplied by the State, population was broken down between the 12 Community Planning Areas through the use of a density-ceiling model, a mathematical model based on historical patterns of growth in the County. This model expresses population growth as the result of increases in housing units relative to the amount of developable land (i.e., not otherwise committed, slope less than 20$, and out of the flood plain). A complete count of housing units was conducted in 1983 to update Census figures. Each drainage basin was studied and the cumulative totals for Community Planning Areas were derived. With the results of the population projections by Community Planning Area, each County service was studied and conclusions were drawn about service improvement needs over time. In 1986, the housing unit profile of the County was again updated by the staff. A complete field count has not yet been done, but subdivisions and building permits for residential construction were reviewed for the 1983-86 period. With these new data, the density ceiling model was run again. The results allow an analysis of recent growth patterns which may be co lation - with the State's recent estimates and projections of pop in the County. The revised projections may be used to reevaluate the anticipated service needs within the County. The State has recently revised its population projections for all jurisdictions, lowering growth expectations across the Commonwealth, except in Nort~iern Virginia, the Richmond and Virginia Beach areas. New projections for the Counlnstead ofoan 14~ lower than earlier projections (see Table 1). expected population of 103,000 in the year 2000, the State now projects 88,700. The staff analysis of recent housing unit construction in the County indicates, however, that the State's new projections may be too low. We recommend that an average of the low and high State projections be used for planning purposes through 1990 when new Census results may be used to recalibrate the density ceiling model for projection purposes. Based on the staff's update of housing, a 1985 - population estimate has been-made to compare with Tayloe-Murphy's estimate for that year. 1985 Population Estimate for Roanoke County Tayloe-Murphy County staff 73,700 79,002 REGIONAL RF=SULTS OF NEW POPUI~TION PROTECTIONS BY VIRGINIA TABLE 1: DEPAR`IMEL~'P OF PI,AI~IING AND BUDGET, 1990-2000 Roanoke Co. Roanoke City Salem Botetourt Co. Census 945 100,220 72 23,958 23,270 1980 , 1990 Old 90,800 98,000 25,300 28,200 New 81,100 100,000 24,800 25,900 2000 Old 103,000 96,000 21,100 31,700 New 88,700 100,000 25,300 27,500 lOld projections from 1983 series. New projections from 1986 series. Sources: Old projections from those supplied by the Virginia Department of Planning and Budget dated 1983. New projections from Virginia Population Projections, 2000, by Donald P. Lillywhite and Larry E. Robinson, for the Virginia Department of Planning and Budget, dated October 1986. The County's estimate is based on the assumptions that all the additional subdivision units approved are built, that Vinton's population is stable at its 1980 count, and that the average number of persons per housing unit remains at its 1980 level of 2.76. The difference between the estimates is approximately 5,300 people (see Table 2). According to the staff estimate, the County is growing at about 1.6~ per year, while Tayloe-Murphy shows a basically stable population (growing at 0.2~ annually). The State Department of Planning and Budget in the population projection series just released pegs the County's growth at 1.1$ per year; while its former (1983) set of projections found the County growing at about 2.2~ per year. Th e staff's estimates reflect an average of these official growth rates. Staff believes that the official State estimates and projections are too low for Roanoke County because of the potential for data bias used in the models applied to develop the counts. In the case of the projections, birth and survival rates are derived from actual rates, but migration estimates are derived from Tayloe-Murphy data. Tayloe-Murphy's method total relies on existing population registers-- births, deaMedicare school population aged 1-8, State tax returns, recipients, and counts of those in barracks or group quarters. Staff believes these registers may not reflect our real growth. For instance, many County school children are counted in private schools in the City and are not counted in their place of residence. Nursing home populations are not counted in the group register. Tax returns miss those who are recent in-migrants. Even given these potential errors, a moderate level of growth is seen in the County's indicators not reflected in the State's estimates. The State tax return category shows a growth from 36,698 in 1980 to 40,551 in 1985-- an increase of almost 2~ per year. Medicare enrollments grew at 1.9% annually (from 6,968 to 7,645). Deaths increased by 4$ annually from 1980-85 (from 550 to 649), while births and school aged population declined. Some of these changes may reflect aging of the population, while others may reflect real growth. Declines in births and school population are nationwide trends in the pace of family formation, and are not always tied to the pace of community growth which is more dependent-on migration. _ While it is often argued by demographers that an increase in housing units may not reflect any growth in population because average family size may decrease over time, this is more often the case where residential construction is composed mainly of apartments and other multi-family units. In the case of Roanoke County, almost two-thirds of our, new residential construction remains in the single-family category (from 1983-86, there were 1,065 single-family units approved and 587 multi-family). 10 l0 I M r-I v H O H E-~ O z H N H 111 ~'', i M .--I •r O 1-I a c2S .,1 a .r., 0 x r-I ro F vC~ ~ d'OOO~O~d'~O~O[~I~~0~0 ~ NO O 610~O~OM~--INd'~MOOd' ~NIN ~I MOMONd~~Or-1~--I to 00 u1 d~ OO t` ~ '''i .-~ N CO N M M ~-I l0 N ~ [~ O 00 ~ ~ ~ .~ ~ }~~ ifIOMI~Npp6~O~O~d' ~ ~+~ a~ ro o~~oNr,-,aou,rnooNM ~-+ ~•.,+~~ ~nt`~or~d~~nao~~Mr r •~ 0 d'lOd~~l~lOd~M~'--I~ri l0 l~M NMOd1U1MMNN0'--~~ ~ N~ l~ U1+~I d'~t110Nd1~l~d'~O~~O OHO ~ N ~ ~ .--1 N 00 N M M '--1 ~ N .-'I (~ ~ ~ ~ N1 ,~ r-i r-1 .,~.~ ~ ~Od'IOOIO~Od'O~ONNM ~ .-1 l~ O to 00 N 0~ t11 00 ~ M d0 N O u1 t~t~l~~d'lf1000MMr M ~ l0 '-1 '-i ~O d' N N ~ ~ N Nd'0~10.-i0000d'OON6~MII I~ ~ ~ N.--I NON~~L(1} l0 ~ l0lnr-I . ~ I O _ ~ ~ ~O (d dP d0 N M 1~ 00~0-rld'~ ~r-INd'Od~ N ~f'nM ~ Ma'NCANN.-II~OI -1 ~ I ~ ~ ~ ~fl N M r Z r-i ~ - +, O d' ~O .-I CO d0 d0 C~0 N ~ ~GOI~~10[~OOI~d'O~ d~ ~O p O O O ~rl~-n~o~~r~~~rnM ~ M +~ l0 .-{ r-I ~fl M N N 00 •r+ ~ ~ ~ ~ _ ~ ~i ~x ~ vx~ .~ . a~ ~ ~' bg ~ ~ ~ ~ Oa> ~' ~ -+ 3~s~b t0 O N ul ~ rd N .~G '~ +~ C ~ Oro a +~ t1~ +~ ~ ~ N ~ U ~ ~ ~ ~~a~~~uc`~a~3o~o~ ~ ~ +~ ~N O .,a .~ .,-~ N U ro O ~ II 11 ~ ~ ~ f~ ~ ~ .~ .~ ~~ [~~ rd Staff has discussed its housing unit and population findings with the Schools staf f to det ear lrea onable r Tlhe resulting school population figures app Schools report that they are indeed experiencing an unexpected increase in the K classes throughout the Colateaua with in the school population appears to be nearing a p last two years, as opposed to the steady decline experienced over the past. Staff reviewed the factor of in-migration in the K class and found that between 9-36% of K-class entrants were net in-migrants to the County over the previous decade (see Tables 3 and 4). Thus, in-migration within the school ages continues to be a factor in Roanoke County. Results of the revised projections for Roanoke County based on the updated housing count through 1986 are shown in Table 5. Results of the density ceiling model were used to break apart the old (high) State projections, the new (low) State projections, and provide an average. The a2003e wRatherd than a growth to 89,000 by 1993 and 98,200 by planning for a growth of 105,400 by 2003, the average reflects an increase of about 7~ less. The density ceiling model is useful to break apart the total County growth according to historical trends. The model is not infallible and should only be used to show general trends in population clusters. The new 1986 run of the density ceiling model based on the updated housing count indicates that more of the County's future grwoth through the year 2003 will be seen in the South County than previously anticipated-- Windsor Hills$ - dispersed between the Bent Mountain, Back Creek, Cave Spring, and Clearbrook Planning Areas~Othe omlarge clusters the 1983 projection series (see Table 6). of expected future growth include Peters Creek (26~), Glenvar (19~), and Bonsack (13~). Other Community Planning Areas are anticipated to receive 3~ or less of future growth. Recommendations With the revised population projections available, it would be helpful to reevaluate the recommended actions contained within the Community Facilities Plan. Should suchro ectaions conducted, it is recommended that the average set of p j be used to project growth in the Community Planning ro aect Sons neighborhoods may grow faster or slower than the p j indicate, and an average would tend to be the most conservataive for planning purposes. - The results of a re-evaluation of facilities needs may be helpful to decisandsdevelopment ofcthetcapitallbudgethe a-nnual update of the CIP, TABLE 3: ROANOKE COUNTY: BIRTH AND ENROLLMENT TRENDS 1970-85 Crude birth ratel Births aged Year entering Year Births (Births per 1000 pop.) to age 5 Kindergarten 1970 1,226 22.8 1,188 115 1 1975 1976 1971 1,140 16.0 , 040 1 1977 1972 1,074 14.3 , 954 1978 1973 970 12.3 958 1979 1974 979 12.1 975 1980 1975 996 15.2 672 1981 1976 689 10.2 620 1982 1977 637 8.8 679 1983 1978 693 9.7 741 1984 1979 757 10.4 819 1985 1980 831 11.4 801 1986 1981 812 11.0 718a 1987 1982 730 9.9 680a 1988 1983 688 9.4 744a 1989 1984 753 10.3 781a 1990 1985 794 10.8 1Population adjusted to post-annexation count. 13,500 people were annexed from Roanoke County into Roanoke City in 1976. Population estimates by Tayloe-Murphy Institute. 2Excludes deaths. aDeaths aged 1-4 projected. Source: Virginia Center for Health Statistics for birth and death registrations. l3 TABLE 4: ROANOKE COUNTY: ESTIMATE OF NET MIGRATION IN KINDERGARTEN CLASSES, 1975-85 County births Net Mig Difference (b-a) ration % of class Year aged to K K Class ----- (a) (b) +679 36.4 1975 1,188 1,867 +523 32.9 1976 1,115 1,638 +213 17.0 1977 1,040 1,253 +206 17.8 1978 954 1,160 +207 17.8 1979 958 1,165 +227 18.9 1980 975 1,202 +509 43.1 1981 672 1,181 +549 47.0 1982 620 1,169 +147 17.6 1983 679 836 + 74 9.1 1984 741 815 + 82 9.1 1985 819 901 +174 17.8 1986 801 975 Note: Excludes count of children in private kindergartens, which would inflate the number of children who have in-migrated to Roanoke County. Sources: Virginia Center for Health Statistics for birth and death registrations; and Roanoke County Public Schools for enrollment data. ~y Hxt" G ~rnG a.Z ~ r•o rt G ~ O~ • E ~ G 1 ' ~ ~ r fD w ~ N •d o' ~na.~ r••~ w •d o ~ o a• `~ m o o b ~ c w n o c ~ E o m o ~~ w ~ r• rt r• B N N w '-' n r• o 'o w~ r ~' ~ lD O G ~ ~ C G r. ~-- ~ OQ r r• rr ~' ~ r•0~orn ~~ ~ M rt O fD O rt (C W O a' "• 0 ~ ~ ~ 0 w ~ 0 o r~ cu rnN r''~ ~ rn • ~i { ~ r• O G G ~ n o G aoa ~•~ r-' H `~ m G n ~ ~ H G ~ N N ~ o~0rn ~ n w w p.~' a .tiy ~ nb ' ~ y O O ~• E ~. ~p N ~ G r fD fD G• ~-' a~ ~ n R ~ G rt rt r• C1 w tip ~ r. p. r• O O rt aD r• O O ~ G (D O~ O G y ~ OG fY f1 p' D• ~, o o a w y H ai G N '~ ° G' O r ti a r r• ~ R. b ~ ~• m G r. r•r-~r• o ~~~ ~ G • G ~ a, c n cs. n F,• Q. r.. p rt ~ O ~"4 N v'`C OC G ~ ~ 7-a rt C w (D ~ G o • r, C a r ~ ~. n • a ~ r0 0 O ~ ~ y G OQ r • ~ r-' O G °' • O G 'til q r. E ~ a w o v, r•w r•r•cD C rn (D w rt rt m f-' rt CJ ~' r• fD rt d (D r• O r• O ° m 'd ~ ° a w w rn W ~ c n r• G ~ rr ~ E e a ~ n ~ co co r • • n ~. ~ G n a o C'1 ~ N ~ fD ~ f7 H O rt n 1--' '.7 rt O rt o ~ ~C p ro r• rt r• m 0 CA ro I--' rt fD rt'~ b . ~ w ~e a m ~ G r• ~ ro s w rt w ~ r. ,J r a `C ~ • _ ~ ~ ~ n n O ~ a' m (D ~ N w • G r• r G C a G a p. . r • y o o m r• G r. w an aoo ~ ~ a m • g o0 w o , a o o c aoo w m o•aw tD rt Cr w ~ (D rt w ~ m r y G E rt w N w ~ 9 C -~ r• H ~ D ~ w w~ rt r• O c w Iro m r+ 9 r `J n cD p p n C (D D G rr m n w G rt N~ co ~ ro o w n~ E o ~ ~ w ~o c~m~r-gyp ~ m -o' G n o n n b n m ~c m w ~ G (D M O w O x fD r• O~ n ~ rt ~ n r• ~' q ~' a' O lD C w ''~ 00 ~ ~. co r• r~ '.7 U1 v a` f... rr ~-' N O ~-+ t-+ Do N tiD O~ O~ O W ti0 N O O OD 00 00 .o 0o rn ~, w o~ tin o 0 o w .c 0o w O O~ A ~! N N~ J O O O W J D` ~ ~ ~ ~ ~ ~N~x ~ tip In ~O r W N 00 N A W W V ~ r• l1i l~ O 00 W O~ J W O ~a J r ti0 W O~ r~ ,~ N C O O~ O W J 00 W tiG 0o W a' N v In ~--• W W ti0 O~ N Q` lr O O~ W ~'' W ~p ~ 07 r-+ ~ N lr ~ W W N ~ N ~"' O N ~ ~ ~ ~ ~ ~ O~ v N O N Oo ~t N 00 ~ l~ ~ 1~ W l.n lf~ N ~G ~ ti0 t~ 00 W ~ J Oo ~D ~ ~O W ~ N r-• O ~ D\ ~ r O ~ ~ v~ O ~ ~ N ~ O W a` O w ~ w ~„ t-r N ~p r' N N ~! i--• ~ W N O N~ C h~ N ~1 l.n i--• ~D O ~ ~O ll~ N l.n fD w~wr~rn~wwo~~~w OQ f9 ~ N r~-• rr l~ l OO N ~ ~ ~ F N ~ x• ~D 00 ll~ N ~O ~' W O 00 ~•' ~ J ~o ~o ~°nrno~°w~~~ ~, r ~. N ~ ~ ~ O~ N W O~ r-r W W~ Q N~ O 00 O ~,~W~,;,.~~,~~.y,o~E N W 1~ In ~ N ~ ~ W In r DD 00 00 O W ~ ti0 OD O O In W N O W O~ ti0 N- W tiD ~ 00 r ~"' ~• N 00 O Oo ~~ W W J N 1~ W 1~ N N~ C N ~ O O O~ ~ ~O llt O O ~! 1.n W N a` (D ~. N 00 N 00 N O W O Q` W ~-' ~-- J~ H 1.n 07 v v~ W ~l,~v+l~ti0flQ`ONN w m r Iy t~ ~n (~ 0 C z H ~C ro O ro r H H O z C v7 H z c~ r O E --1 7 z d C tr1 [=9 ro O c., C] H H O z U7 G1 .c C7 C z H H ~C ro r a z z H z a '~ TABLE 6: DISTRIBUTION OF ROANOKE COUN'T'Y GROW'I'f-i AS COMPARED TO OLD PROJECTIONS, 1983-2003 ~ of County 1986 Series Avera e Growth, 1983-2003a Community New Proj ections Projection Planning Area 1983 1993 2003 Old New Catawba 1,084 1,527 1,612 2.4 2.7 Mason's Cove 2,096 2,231 2,272 0.1 0.9 Peters Creek 17,237 20,589 22,310 32.5 25.5 Bonsack 1,903 2,930 4,516 14.0 13.1 Vinton 3,300 3,543 3,730 3.8 2.2 Mt. Pleasant 4,000 4,003 4,069 0.1 0.3 Clearbrook 1,650 1,902 2,004 2.1 1.8 Cave Spring 15,667 17,136 17,535 10.5 9.4 Back Creek 1,936 2,592 3,904 3.5 9.9 Windsor Hills 11,272 12,733 13,427 8.6 10.8 Bent Nbuntain 862 1,229 1,683 1.1 4.1 Glenvar 7,187 9,193 11,025 21.4 19.3 Total: 68,194 79,608 88,087 100.0 100.0 a Old projection based on 1983 run of density ceiling model and County total population supplied by the 1983 series of projections from the Virginia Department of Planning and Budget. New projection based on 1986 run of density ceiling model with data from updated housing count and County total population an average of the 1983 and 1986 series of projections from the Virginia Department of Planning and Budget. 1(0 ora~~V,aNcE TEXT /5 YR. ZON/NCB DEVELO/MHJ ~xanrEwaeK -MAP ~ Mav CIS ,S YR. ~ ~'pMMUV /TY VG4N MaP5 LOk1/~D~/~1 TS ,~QI U/,BEG TO P~E~A~PE .ZD~V /~G ~t~l~4P 17 . PROJECT ACTIVITIES: ZONING ORDINANCE DEVELOPMENT 1. Draft zoning ordinance text. 2. Conduct first community meetings to explain background. 3. Complete consultant/legal review of draft zoning ordinance text. 4. Hold community symposium on performance zoning. 5. Land Use Management Advisory Committee reviews draft ordinance. 6. Development Framework Guide details 5 and 10 year urban service areas. 7. Geographic Information System completed. 8. Community Plans detail 5 year future land use designations for each community planning area. 9. Conduct second community meetings for review of zoning ordinance text and community plans. 10. Planning Commission reviews zoning ordinance text and community plans. 11. Land Use Management Advisory Committee reviews community plans. 12. Complete street classification plan. 13. Prepare draft zoning map. 14. Conduct third community meetings for review of zoning map. 15. Land Use Management Advisory Committee reviews zoning map. 16. Planning Commission reviews zoning map. 17. Hear and adopt 5 and 10 year development framework guide. 18. Hear and adopt community plans. 19. Hear and adopt street classification plan. - _ 20. Hear and adopt zoning text. - 21. Hear and adopt zoning map Planning Commission briefing monthly. Board of Supervisors briefing quarterly. 18 RELATION OF EXISTING ZONING DISTRICTS TO THE LAND USE PLAN Land Use Plan Designation Rural Preserve Rural Village Village Center Neighborhood Conservation Development Transition Core Principal Industrial Corresponding Zoning Classification None None A-1, R-E R-1 R-1,R-2,R-3,R-MH,R-5,R-6, B-1,B-2,B-3 R-2, R-3, R-MH, R-5, R-6, B-1, B-2, B-3 R-3, R-5, R-6, B-1, B-2, B-3 B-2, B-3, M-1, M-2, M-3 RELATION OF PROPOSED ZONING DISTRICTS TO THE LAND USE PLAN Land Use Plan Designation RURAL Rural Preserve Rural Village Village Center None RURAL HOLDING None URBAN Neighborhood Conservation Development Transition Core None Principal Industrial Corresponding Zoning Classification RURAL A-1 Rural Preserve District A-2 Rural Village District A-3 Village Center District A-4 Rural Employment Center District RURAL HOLDING A-5 Rural Residential Reserve District URBAN R-1 Neighborhood Conservation R-2 Residential Community Development B-1 Buffer & Highway Transition District B-2 Core District B-3 Interchange District M-1 Urban Employment Center District 19 ' The implementation act ions proposed by the "Land lJse Management Guide" should be initiated according to the schedule of priorities listed below: FIGURH: VI. ACTTON !'RUG RAM 1'KIORff[IS w/~'('1/l~l PR(1rRA~i PRIORffY , _ ~ _ _ _. F'/RST SECOND ONGOING 1. ZONING ORDINANCE 2, SUBDIVISION ORDINANCE 3. COMPREHENSIVE DEVELOPMENT CODE 4. PROPERTY MAINTENANCE CODE S. ORGANIZATION 6. PLANNING COMMISSION 7. APPEARANCE IMPROVEMENT g,. BOARD OF ZONING APPEALS 9, CAPITAL FACILITIES PLANNING~PRO1. MGMT.' 10. CAPITAL FACILITIES REVIEW I1. STAFF REPORTS 12. COMMUNITY AND AREA PLANS 13. PLANNING INFORMATION MANAGEMENT 14. NEGOTIATION 15. CODE ENFORCEMENT 16. COOPERATIVE PLANNING MEETINGS ' 17, CAPITAL IMPROVEMENTS PROGRAMMING 18. ANNUAL ACTION PROGRAM 19. GROWTH MANAGEMENT 20. .DIFFERENTIAL TAXATION/FEES 21. GRANTS 22. REHABILITATION TAX INCENTIVES. - 23. .SPECIAL ASSESSMENTS 24. TAX INCREMENT FINANCING 25. AGRICULTURAL & FORESTAL DISTRICTS 26. TAX BASE MANAGEMENT 27. PRIVATE INVESTMENT _ 28. CITIZEN PARTICIPATION 29, NON-PROFIT AGENCIES. ' 30. LAND CONSERVANCY 2,0 _ ~ PLAN IMPLEMENTATION STRATEGIES SUMMARY OF RECOMMENDATIONS The "Land Use Management Guide" recommends County actions to implement the Land Use Plan., as summarized below: 1. Zoning Ordinance. Adopt a modified-performance zoning ordinance. - 2._Subdivision Ordinance. Adopt a new subdivision ordinance. 3. Comprehensive Development Code. Combine the zoning ordinance, nustandardsn into la auni f iedn comprehensive constructio development code. 4. Property Maintenance Code. Adopt a property maintenance code. 5. Organiza develo mentlreviewe and code a forcementtion for planning, P 6. Planning Commission. Review the composition and role of the Planning Commission. 7. Appearance IImmPorV went Committee as ae subcommitt a of fthe Appearance p Planning Commission. 8. Board of Zoning Appeals. Seek authorization for the Board of Supervisors to appoint its own Board of Zoning Appeals. 9. Capital Facilities Planning. Prepare special planning studies dealing with land use issues of public facilities, such as landfills, water reservoirs, etc. 10. Capital Facilities Review. Prepare staff review and reporting procedures for capital facilities (456) review. - 11. Staff Reports. Continae staff review on all rezonings and special-exception uses. The review should note conformance with the zoning ordinance provisions and the _ Land Use Plan. 12. Community and Area Plans. Set priorities and prepare detailed community and area plans to supplement the Land Use Plan. 21 Information Mana ement. ,Improve planning creating a Geographic 13. Plannin ement by actions, and information manag Information System, record of zoning reproducible zoning maps. - Formalize a negotiation process to mediate ments of regional impact. 14. Negotiation. major land use issues and develop _ Strengthen code enforcement by 15. Code Enforstafent. anizational increasing technical skills, and org support. - Coo erative Plannin Meetin s. Conduct periodic joint l~' County boards and Valley commissions. meetings among i t a 1 Base cap 17. Ca i to l Im rovement P Pro ramm lan.• improvements upon the com rehensive p _ Prepare an annual action program 18. Annual Action Program. rams to be funded by the for plan implementation. prog operating budget. Focus new growth into planned urban 19. Growth Management. the "Development Framework service areas designated by giving highest priority to Guide" of the Land Use Plan, went. areas of potential commercial and industrial develop . Differential Taxation and Variable Service Fees. Study 2• the differentiation of tax rates and service ees according to urban/rural location. Grants. Actively pursue grants from federal, state, and 21. non-profit sources. . Rehabilitation Tax Incentives. Study tax incentives for 22 rehabilitation of residential, commercial, and industria buildings- Stud the use of special assessments 23, S ecial Assessmenthborhoodyimprovements. _ to fund needed neig ~ _ 4. Tax Increment Financin Investigate tax increment 2 a means to imrrove commercial districts. financing as - 25. A ricultural and Forestal Districts. Compare these zoning measures to protect valuable districts vs. _ - farmlands. Seek to develop a-75$ residential 26. Tax Base Management. 's real and 25$ commercial industrial mix in the County estate tax base. _ 22- . Facilitate private investment in the 27. Private Investment. County's growth and .development. Encourage active lanning 28. Citizenat on inlall phases of the land use p particip process. rofit 29. Non-Profit Agencies. Support efforts by non-p out the goals and policies of the Land agencies to carry _ Use Plan.- Study the establishment of a non- 30. Land Conservancy • a enc to as s i s t w i th the profit land conservancy 9 y implementation of the "Resource Protection Guide. 23 ITEM NUMBER AT A RERGINIA HELDNATOTHEHROANORE COUNTYEADMINISTRATIONNCENTER COUNTY, VI MEETING DATE: February 10, 1987 SUBJECT: Work Session - Wastewater Facilities Plan for Roanoke - River Basin/Roanoke County Wastewater Needs COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: A Draft Report on the Wastewater Facilities Plan for the Roanoke River BasinWastewatercFacilitaesyneedsCuntilfyearn2005. The plan covers the The plan calls for improvements to the Regional Wastewater Treatment Plant ando~tioneofatheeTinkeraCreek1Interceptoroanoke River Interceptor and a p The Staff will present the estimated cost of improvements and expansion, and the effects on Roanoke County. The attached report includes a summary of the plan. FISCAL IMPACT: Roanoke County will pay a portion of improvements actually completed in accordance with the 1972 Sewer Agreement and in proportion to the capacity we request. SUBMITTED BY: APPROVED BY: Cliffo Craig, P Utilities Director Elmer C. Hodge County Administrator ------------- ----------------------ACTION VOTE No Yes Abs Approved ( ) Motion by: Denied ( ) Received ( ) Referred To Brittle Garrett Johnson McGraw Nickens a-=~ STAFF REPORT Wastewater Facilities Plan for Roanoke River Basin February 10, 1987 Last summer, the Roanoke City Water Resources Ccnmittee requested that a Wastewater Facilities Plan be prepared to determine the future wastewater facilities needs for the Roanoke River Basin. On August, 12, 1985, the City awarded a contract to Malcolm Pirnie, Environmental Engineers, Scientists, and Planners to do a Facilities Plan Study. The Draft Report on the study was presented to the Staff of the City of Roanoke, Roanoke County, City of Salem, Town of Vinton and Botetourt County on October 31, 1986. A copy of the Draft Report is in the County Administrator's office. This Staff Report is a summary of the Draft Wastewater Facilities Plan . Wastewater Facilities Plan General. A wastewater facilities plan is prepared in order that timely construction can be accomplished to provide for future wastewater needs. Of equal importance, a wastewater facilities plan is requiredinyo derst thavetan Control Board and Federal Enviornmental Protection Agency approvable facilities plan when requesting State and Federal funds for construction. At this time, the availability of State and Federal funds is unsure. Please be aware that the Facilities Plan is a planning document only. The City Council will use this plan as a guide in planning sewage improvements and to apply for State and Federal funding to meet major sewage facilities needs until 2005. All elements of the plan, as it may be approved by City Council, will ultimately be dealt with by City Council on a project by project basis. Some elements are optional and will depend on infiltration and inf low deletion of all participating local governments and the construction cost sharing negotiated between the facility users. Timing of Plan 1. Plan received on October 31, 1986. 2. City Staff briefing of draft document to City Water Resources Ccmnittee November 6, 1986. 3. Staff cccmtents to consultant - technical corrections/questions on report November 15, 1986. 4. Report made public and public meeting with comments invited held on January 14, 1987. 5. Final report of recommendations submitted by consultant and resented to the Water Resources C~nittee. February or March, 1987 6. Report presented to the Roanoke City Planning Conurtission. March or April, 1987 . 7. Report presented to City Council and State for approval. May to June, 1987. 8. Report taken under advisement by City Council. S~ Refer to the attached copies of sheets S-1 and S-2 of the Facilities Plan Summary. The costs associated with full implementation of the plan are as follows 12,803,000 1. Replac~nent of the Roanoke River Interceptor 2. Replacement of a portion of the Tinker Creek Interceptor 3,400,000 3. Replacement of high maintenance or antiquated equipment 5 800,000 and safety improvements at the Rer~ional Plant 4. Increase plant treatment capacity frcHn the current 9,200,000 35 MGD to 62 MGD $31,200,000 Total Cost R_o_an_ oke River Interceptor It is recommended that 8.5 miles of the Roanoke River Interceptor between Barnhardt Creek Trunk and the wastewater treatment plant be replac~i. Many segments of this interceptor are currently at or aver capacity and experience overflow. Since this sewer line is in very poor condition, with high infiltration, it is recamnended it be replaced rather than paralleled. The existing Roanoke River Interceptor in this portion is mostly 36". Replacement would consist of 46,000 linear feet of 48", 54" and 60" diameter gravity line. Tinker Creek Interceptor It is recommended that 12,400 linear feet of the Tinker Creek Interceptor be replaced. The replacement consists of of 48" and 54" diameter lines which includes stream, railroad crossings and siphons. Due to the high infiltration in this section, 250,000 gallons per day, replacement is recommender rather than parallel installation. Wastewater Treatment Plant It is recommended that high maintenance or antiquated equipment be replaced at a cost of $5.8 million. This includes replacing comnunitors with fine screen, replace sock diffusers with fine bubble diffusers, rehabilitate clarifiers and aeration stages, reline digester and provide for gas storage, and provide an additional sludge thickener. It is further recommended that improvements be made to the treatment plant to provide for peak capacity at an estimated cost of $9.2 million. These improvements include replacing raw sewage pumps, providing two new primary clarifiers, providing additional flow equalization and aeration basins, two additional gravity filters, and other process modification. 3 Timing of Plan Implementation The plan recommends that the portions of improveents consisting of primary actions be implemented within the next five years. The cost of the primary actions at the Treatment Plant is $5.8 million. The r~tiaining improvements at the Treatment Plant and the Interceptor replecemen~ ~e next considered secondary actions, and would be canpleted in phas 20 years. 4 ~.,- SUMMARY The facility plan examined the adequacy of existing wastewater conveyance and treatment facilities and projected the need for expanded, modified or new facilities through the year 2005 for the Roanoke Region- al System. Flow Projections Wastewater flows in the system were projected to the design year 2005. Expansion of the system to new areas and additional hook-ups within existing service areas are expected to occur. Conclusions 1. The annual average total system flow is projected to increase from a 1985 value of 28.66 mgd to 34.46 mgd in the year 2005. 2. Approximately 0.8 mgd of the increase is estimated to occur as a result of an increase in I/I while 5.0 mgd is the expected increase due to new services. Conveyance System The analysis of the conveyance system was limited to the Roanoke River and Tinker Creek Interceptors. The following conclusions were made: 1. From a total system perspective it is not cost-effective to remove infiltration and inflow (I/I). Individual jurisdictions may find it in their best interests to remediate I/I on a case specific basis. 2. The capacity of the major interceptors with respect to projected flows is inadequate. Some surcharging and overflows are evident under existing conditions. Wastewater Treatment Alternatives A number of wastewater treatment and disposal options were exam- ined. Included in these options were: - No Action - Construction of a New Regional Treatment Plant S-1 5 - Upgrade/Expand the Existing Regional Treatment Plant - Reuse of Treated Wastewater - Land Application - Relocation of the Existing Discharge - On-Site Systems - Satellite Treatment Plants rnnn~~~cinne 1. The existing treatment plant can not meet long term needs without modification or expansion. 2. The most feasible solution to long-term treatment and disposal of wastewater is to upgrade and expand the existing treatment plant. Recommendations 1. Upgrade the existing treatment plant by implementing the defined priority actions. The projected capital cost of these actions is $5.8 million (1986). 2. Implement the recommended secondary actions at the treatment plant. The projected capital cost of these options is $9.2 million (1986). 3. Replace the lower reaches of bath the Roanoke River and Tinker Creek Interceptors. The projected capital cost of the interceptor replacements are as follows: Roanoke River Interceptor $12.8 million Tinker Creek Interceptor $'3.4 million S-2 6 d-~ CI!!l1TY i!F I;!l~11111:E I~Iill;ll !IF SIII'EI;1'ISIII;S FEIII;1l,11;1' 1!!, 1J~~7 COUI~7I'Y OF ROANOKE BOARD OF SUPERVISORS BUDGET WORK SESSION FEBRUARY 10, 1987 AGENDA OPENING REMARKS RECAP OF FISCAL YEAR 1986-87 BUDGET PRIORITIES REVENUE PROTECTIONS REVIEW OF FUND BALANCE DETERMINATION OF FISCAL YEAR 1987-88 ISSUES/PRIORITIES REVIEW OF BUDGET CALENDAR/SCHEDULE COUNTY OF ROANOKE FEBRUARY 10, 1987 RECAP OF CURRENT YEAR PRIORITIES BOARD PRIORITIES FY86-87 ACTION EDUCATION MET STATE MANDATE PUBLIC SAFETY ADDID CAREER FIRE PERSONNEL E911 DRAINAGE ADDID SHEEtIFF' S Dh-'PARTMENT PERSONNEL ECONOMIC DEVELOPMENT REGIONAL COOPERATION FINANCIAL STRENGTH STAFF DEVELOPMENT SPACE SOUTHWEST INDUSTRIAL PARK AIRPORT WATER RESERVOIR CE[~TTER IN THE SQUARE DONATION ADDID TO FUND BALANCE MAINTAINID EXISTING TAX RATE INCREASID TRAINING PUBLIC Sh~ZVICE CENTER SOUTHVIEW SCHOOL p Md'O00~11.-I O O O~C00 I M I 1 O 00 W tf)[~OIO~DNOOO~O1~ 00000 N [-~ O to O t1'1 M 0 0 0 0 'd' 00 I t11 I I t!1 Cn 00 O O O O M l0 O O O M O d' ~ M d'10O011~MMOll1C~C1 ~ ~ 1\O r1O0MlflOr-iN~l'OM O~ ~~p p., t11 r-I O d' N .-i ri N l~ N l!1 [~ rlll N r-I lfl Ol Q~ Ol ~ r-I L!1 lf1 M N O Q OpOOtf1O~l1OO0M01 I t` t 1 0 !` ~Dd' N [x] OOOeNOQ~OOOI~ 10O~0OOO u'1 - F-I 01 O O l~ O O O O O d' 00 I U1 I I t1~ ~ 1.f1 N M 00 N t17 O l[1 O ri O O O ~O to l11 N tf1 \ d' OD O d' lf1 01 M O l!) 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L3 U 7 l_i IJ 7 l~ -1 a 4..i ~' K ~ ~~ C'a 1.'~ r r ~1 '~ J err ,.r f : ~':~ f:.~ '.a F' .' 1 ~~M ~ r~, ~ ,.. • ~ s~ ~ ~ ~ W r#f~'~ L L+ ~~Sf.J ~ ! ~ ~! ~+;~F w ... +.v x~ ~ ~ ~; r~ ct~ \, ~{'~ W few f~ V I W M~/~y rVJ w ~.~ b ~ r,~ ~ Z h~~ I''~ V.~ U 7 Tom! f`~ 7 6'~J r ~ W z W W W t~ `,~ ao C7 O rn z zr+H ~ a ~o~ rl U fs+ w OD+G4 al zaz J- ~ owz U W H w 2 x U W H I I o I o Urn o 0 0 0 0 wao I t o I o h \ • O ~0 0 0 a ~, ~ a N N A W I I o I o H o 0 0 0 0 Uao I I o I o w ao h\ 0 0 O ~ ~n ~n ~i M M a I o 0 0 0 [~ o rl o o ~ w 1 ~ o o r H t~ W ao er o o er C7 \ ~n ao 0 ~ ~D O M N lC CQ .-1 ~-i N 0 0 ~r ~ ,~ a ~c o ao ~ ~ Q,' l0 O O \D N 01 J OD - ~ H \ GO rl N r-I N U ~ M N \O M ~ Q,' M r M 01 M rI M ~ ~ ~ ~ rn a ~ N M ~n ao ~ ~n rl ~r v' o 0 D oo ~ \ L~0 ~ 00 M Lf1 U to ~c rn ~ ~ [~ ~C ~ r o 0 d' ~ l0 W U z a m w o Q E z z o ~-+ o x v a z w z ~ ~ H x a a E ~ ~ O H H ~ O r z, w ~ H a z w ~ w w a w H ~ ~ ~ z w CJl ~ H (Y. r ~ ~ O ~ ~ ~ OD d' lO l ~ a ,~ i ~ O M I ~O OD O ~ \ CO ~O t11 w ~ ~ G~ CuV r-I l~ M 4 r ~ ~D ~ ~ ~ 0 ~jO l O l W ~-1 r-I CrJ I~ ~ ~ ~ Q ~ O M Lri O C~ -I l~0 N M r W 1~ r-I ~ 9a ' J ~ N ~ i "L ~ Z N r-1 FC; Lfl ~ op OD mot' N 'J ~ E-I W O M lp F-r ~ ~ C W ~ ~ ry~ .( ~ Ri W COUI~T!'Y OF ROANOKE FEBRUARY 10, 1987 BOARD OF SUPERVISORS ISSUES/PRIORITIES FISCAL YEAR 1987-88 County of Roanoke 1987-88 Budget Calendar as of Decc~nber 15, 1986 ' December 15, 1986 Budget packets to be distributed to all departments. ' December 22, 1986 - January 8, 1987 Prepare revenue estimates. ' January 9, 1987 General review of programs, needs, and priorities with all Department Heads and Constitutional Officers . ' January 12-16, 1987 Deliver revenue estimates and targets to County Administrator. ' January 16, 1987 Distribute targets to departments. ' January 22, 1987 School Board public hearing at Glenvar High School on the school budget. ' January 30, 1987 Deadline for submission of departmental budgets to the Department of Management and Budget. ' February 10, 1987 First budget work session with Board of Supervisors to review revenue estimates and establish Board priorities. February 17, 1987 - March 6, 1987 Departmental budgets to be reviewed with department heads, Assistant County Administrators and the County Administrator. March 9, 1987 Final version of departti~ental budgets to be submitted to the Department of Management and Budget. (Including a list of unfunded requests) March 12, 1987 School Board budget work session. March 17, 1987 School Board budget work session. March 19, 1987 School Board budget work session. March 26, 1987 Adoption of 1987-88 school budget by the School Board. March 30, 1987 Second budget work session with Board of Supervisors. Departments to present their proposed budgets and unfunded requests. March 31, 1987 1987-88 school budget to be presented to the County P,dministration. April 7, 1987 Budget public hearing to allow citizen discussion on the overall budget. April 7, 1987 Public hearing to allow citizen discussion of the real estate, personal property, and machinery and tools tax rates. April 7, 1987 Third budget work session with Board of Supervisors. April 14, 1987 Adopt real estate, personal property, and machinery and tools tax rates. April 14, 1987 Adopt the 1987-88 budget. April 28, 1987 Adopt r'Y 87-88 budget appropriation resolution. May 5, 1987 Revenue sharing advertisement. Notice of availability of the approved budget as required by Revenue Sharing Regulations. A. Schools must submit their budget by April 1 with the governing body's acceptance by May 1, or within 30 days after receiving estimate of funds. B. A notice announcing the public hearing can a tax rate must be published 7 and 14 days prior to the date of the hearing. C. A notice announcing the public hearing for the budget must be published at least 10 days prior to the hearing. D. A notice of availability of the approved budget must be published no more than 30 days after the budget is approved by the Board of Supervisors. 'Completed steps in the budget process MF~IORA~'JDUM T0: Board of Supervisors FROM; Reta R. Busher, Director of Management-and Budget DATE; February ll, 1987 SUBJECT; Budget Work Session with the Volunteer Fire and Rescue Services For your information: Prioritized P,ddback List - Fire 1. Two Fire Trucks ($150,000 each) $300,000 2. Fire Training Center 100,000 3. Volunteer Recruiting and Retention Program .25,000 4. Fire Prevention Program - 2 Inspectors and Equipment 80,000 5. Back Creek Substation - Volunteers and Equipment 160,000 6. Career Fire Fighters for Bent Mountain (2) 50,000 715 000 Prioritized Addback List - Rescue 1. Career Rescue Personnel for Bent Mountain (2) $ 50,000 2. Advanced Life Support Equipment for Nbunt Pleasant 10,000 3. Advanced Life Support Equipment for Rescue 4 18,000 4. Refurbish Ambulance at Clearbrook 30,000 5. Fifty Pagers 20,000 128 000 RRB/slm