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Home My WebLink About5/12/1987 - RegularJ~~ F I •, ~ I~ ~~ ir~jLtxt~~L ~ ' > ~,~~ ~ t~ ra3a ROANORE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MAY 12, 1987 Welcome to the Roanoke County Board of Supervisors meetin meetings are held on the second Tuesday of the month at 2800 Regular the fourth Tuesday at 3:00 P•m., an~ p.m on the fourth Tuesday of~eachPmonth.HeDeviationslfromhthis at 7:0~ schedule will be announced. AT 1;00 P.M., PRIOR TO THE REGULAR SESSION, THE BOARD OF SUPERVISORS WILL HOLD A MOCR BOARD MEETING AS PART OF ROANORE COUNTY'S STUDENT GOVERNMENT DAY ACTIVITIES. A. OPENING CEREMONIES (2:00 P.M.) 1• Roll Call. 2. Invocation; Arthur E. Grant Woodlawn United Methodist Church 3• Pledge of Allegiance to the United States Flag. B• COUNTY ADMINISTRATOR'S COMMENTS C. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. ADDITION OF E-3, REQUEST FOR APPROVAL OF SUPPLEMENTAL LITERARY LOANS FOR GLENVAR ELEMENTARY SCHOOL AND MASON'S COVE ELEMENTARY SCHOOL. D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Presentation of American Planning Association Award for Outstanding student planning project. PRESENTED TO LYDIA JOHNSON BY WAYNE STRICKLAND. MR. HERB JOHNSON, HER FATHER WAS PRESENT TO ACCEPT AWARD. E. NEW BUSINESS 1• Approval of Additional Pay Step for Classification and Pay Plan . BLJ/AHB TO APPROVE AYES: AHB,LG,SAM,BLJ NAYS : HCN 2• Approval of Investment Policy for Roanoke County. BLJ/LG TO APPROVE URC 3• Request from the School Board for approval of supplemental literary loans for Glenvar Elementary School and Mason's Cove Elementary School. LG/HCN TO APPROVE URC F• REQUEST FOR WORK SESSIONS BLJ REQUESTED UNDER E-1 A WORK SESSION ON THE PAY AND CLASSIFICATION PLAN WHICH WOULD INCLUDE: (1) RESULTS OF THE STUDY BY THE COUNTY TASK FORCES (2) INVESTIGATION OF THE JLARR STUDY THAT STATED ROANORE COUNTY SHERIFF'S DEPT. DOES NOT QUALIFY FOR SPECIAL "DAILY HAZARD pAyw STATE SIMILAR TO THE HIGHWAY DEPARTMENT; AND (3) RECOGNITION OF THOSEE EMPLOYEES WHOSE POSITIONS DO NOT REQUIRE A COLLEGE DEGREE BUT RECEIVE ONE ON THEIR OWN. G• REQUESTS FOR PUBLIC HEARINGS NONE H. FIRST READING OF ORDINANCES 1• Ordinance amending Chapter 13, "Offenses- Miscellaneous" Section 13 and 14 of the Roanoke County Code concerning Unlawful Disposal of Waste Materials and Unlawful Accumulations of Trash and Weeds. AHB/LG TO APPROVE - URC 2ND READING - 5/26/87 2• Ordinance authorizing Acquisition of Easements for Castle Rock Sewer Line. AHB/HCN TO APPROVE - URC 2ND READING - 5/26/87 3• Ordinance authorizing Acquisition of Easement for the Brambleton Avenue Highway Project. LG/AHB TO APPROVE - URC 2ND READING - 5/26/87 I• SECOND READING OF ORDINANCES 2 1• Ordinance amending Article 2 of Chapter 5, "Animal and Fowl" of the Roanoke County. Code, requiring the Vaccination of Cats to Prevent Rab' ies. SAM/AHB TO APPROVE URC 2• Ordinance accepting Deed of Easement from Urban Development and Investments, Ltd. LG/AHB TO APPROVE URC J. APPOINTMENTS R. REPORTS AND INQUIRIES OF EOARD MEMBERS MCGRAW: (1) REQUESTED DIRECTION FROM THE BOARD TO DO WHATEVER IS NECESSARY TO DRAIN THE POND AT ANDREW LEWIS PLACE BECAUSE IT IS A MAJOR HEALTH HAZARD. (2) REQUESTED REN HOGAN AND DR. HAGEN TO STUDY SAFE BUT EFFECTIVE WAYS TO CONTROL MOSQUITOES IN THE COUNTY AND BRING REPORT BACK TO THE BOARD. GARRETT: (1) ASKED ECH IF THERE WAS ANYTHING TO REPORT Y SOLVING OF DRAINAGE PROBLEMS AT RENTLAND ROAD AND SOUTH pA~ON CIRCLE. ECH RESPONDED CULVERT HAS BEEN CLEANED OUT AND TASK FORCE IS STUDYING SHORT TERM AND LONG TERM SOLUTION OF PROBLEMS. (2) ASKED ON PROGRESS OF STODY ON WHETHER HANDICAPPED CITIZENS CAN BE GIVEN POWER TO ISSUE CITATIONS TO THOSE PARKING IN HANDICAPPED SPACES. PMM RESPONDED REPORT SHOULD BE.AVAILABLE WITHIN A DAY OR SO. JOHNSON: PRESENTED A PRINTOUT WITH ALL OBLIGATIONS OF THE COUNTY FOR TAE NEXT 20 YEARS. ASKED STAFF FOR PERMANENT BACKING FOR BOARD OFFICE AND ASKED FOR THE SAME INFORMATION IN REPORT FORM. L• CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. HCN/BLJ - URC 1. Minutes of Meetings - March 30, 1987, April 7, 1987. 3 2. Confirmation of Committee Appointments to the Human Services Committee and the Recreation Commission . M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. Economic Development Update 2• Board Contingency Fund 3• Accounts Paid - April 1987 TO BE CHECRED ANDaCORRECTEDeIF NECESSARyce 5• Development Data Report 6• Youth Haven II Status Report 4. EXECUTIVE SESSION pursuant to the Code of Virginia 2.1-344 (a) (1) PERSONNEL MATTERS. AHB/HCN - UVV R. ADJOURNMENT AT 3:10 P.M. 4 ~ ~10AN0~ F ~ ./. G z ~ ~~~~~ ~~ ~~ p ... a2 ~~~~~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 12, 1987 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday of the month at 2:00 p.m., and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. AT 1:00 P.M., PRIOR TO THE REGULAR SESSION, THE BOARD OF SUPERVISORS WILL HOLD A MOCR BOARD MEETING AS PART OF ROANOKE COUNTY'S STUDENT GOVERNMENT DAY ACTIVITIES. A. OPENING CEREMONIES (2:00 P.M.) 1. Roll Call. 2. Invocation: Arthur E. Grant Woodlawn United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. COUNTY ADMINISTRATOR'S COMMENTS C. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Presentation of American Planning Association Award for Outstanding student planning project. E. NEW BUSINESS 1. Approval of Additional Pay Step for Classification and Pay Plan. 2. Approval of Investment Policy for Roanoke County. F. REQUEST FOR WORR SESSIONS G. REQUESTS FOR PUBLIC HEARINGS H. FIRST READING OF ORDINANCES 1. Ordinance amending Chapter 13, "Offenses- Miscellaneous" Section 13 and 14 of the Roanoke County Code concerning Unlawful Disposal of Waste Materials and Unlawful Accumulations of Trash and Weeds. 2. Ordinance authorizing Acquisition of Easements, for Castle Rock Sewer Line. 3. Ordinance authorizing Acquisition of Easement for the Brambleton Avenue Highway Project. I. SECOND READING OF ORDINANCES 1. Ordinance amending Article 2 of Chapter 5, "Animal and Fowl" of the Roanoke County Code, requiring the Vaccination of Cats to Prevent Rabies. 2. Ordinance accepting Deed of Easement from Urban Development and Investments, Ltd. J. APPOINTMENTS K. REPORTS AND INQUIRIES OF BOARD MEMBERS L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Minutes of Meetings - March 30, 1987, April 7, 1987. 2 2• Confirmation of Committee A Human Services Committee andpthetRecreationhe Commission. M• CITIZENS' COMMENTS AND COMMUNICATIONS N• REPORTS Q• R. 1• Economic Development Update 2• Board Contingency Fund 3• Accounts Paid - April 1987 4• Unappropriated Fund Balance 5• Development Data Report 6• Youth Haven II Status Report EXECUTIVE SESSION pursuant to the Code of Virginia 2.1-344 (a). ADJOURNMENT 3 O~ POANO~-~L ,~ ~~ Z z a ~$ E~ as P~' SFSQUICEN7ENN~ A Beauti~ul8eginning COUNTY ADMINISTRATOR ELMER C. HODGE C~o~tn~t~ of ~o~tnnk~ BOA gpB JOHNSONRCHIAIROMAN HOLLINS MAGISTERIAL DISTRICT LEE GARRETT. VICE-CHAIRMAN WINDSOR HILLS MAPGLAN H. BRITTLE 1 n o 7 CAVE SPRING MAGISTERIAL DISTRICT May 13 - 7 O STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT The Reverend Arthur E. Grant Woodlawn United Methodist Church 3301 Ashby Street/ SW Roanoke/ Virginia 24015 Dear Reverend Grant: I would like to ervisors/ ou know of our appreciation for On behalf of the Board of Sup 12, 1987 to offer the take this opportunity to let y your attending the meeting on May invocation. ~ on eel it is most important to as~o gasswillsandgfor We f these meetings so that all is done according the good of all citizens. Thank you again for sharing your time with us. mha Bob L . Roanoke nson/ Chairman ervisors unty Board of Sup O. BOX 29800 ROANOKE. VIRGINIA 24018-07 9 8 (703) 772-2004 P. ITEM NUMBER ~ - AT A REGULAR MEETING OF THEOANOKE OCOUNTYEADMINISTRATIONNOENTER COUNTY, VIRGINIA HINDROANOKE,RVA., ON TUESDAY, MEETING DATE: May 12, 1987 Presentation of the 1987 Virginia Chapter of ect Award SUBJECT: American Planning Association (VAPA) Student/Class Prod to Lydia L. Johnson. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: VAPA has awarded their 1987 Student/Class Project Award to Lydia for her L, (Lynn) Johnson, a student at Penn State mentePlanyduring an work completed on the 419 FrontagepDanning Department. Wayne internship with the Roanoke County Strickland, a member of the BoardesentDlthe awardaon behalffof Planning District Commission, will p the association. The 419 Frontage Development Plan examines existing conditions in the 419 corridor area and identifies concerns that COment residents and officials have expressed over develop lan also provides policy guidance for new activities. The P arcels. development on frontage p VAPA will nominate Ms. Johnson for a national award from the American Planning Association. FISCAL IMPACT: None. RECOMMENDATION: Staff requests that the Board of Supervisors publically recognize Ms. Lydia L. Johnson for her internship award. SUBMITTED BY: ~^ VV• Timo by W. Gu ala Assistant County Administrator APPROVED: ~~ ~~ Elmer C. Hodge, Jr. County Administrator ------ --- - ----------------------- -- VOTE - ACTION No yes Abs Approved ( ) Motion by: Brittle Denied ( ) Garrett Received ( ) Johnson Ref erred McGraw To Nickens A-51287-1 ITEM NUMBER ~ f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: May 12, 1987 SUBJECT: Approval of Additional Pay Step for Classification and Pay Plan COUNTY ADMINISTRATORy'~S COMMENT: /~ ~~ J~~ -i ,~,-rn~ c0~/l/~m-cit. ~/ y , / Sr 1 -rig .~~ ~' ~" SUMMARY OF INFORMATION: The Classification and Pay Plan for County employees consists of seven steps (A through G) within each pay range. There are 5 percent intervals between each step, giving a total spread of 30 percent between the seven steps. It is recommended that the Classification and Pay Plan for the 1987-88 fiscal year include an additional step or "H" step in each pay range. This "H" step would be 5 percent above the current maximum and would provide a total spread of 35 percent between eight steps. The effect of an additional 5 percent step would maintain the competitive status of County positions within the market place. As other local governments in the Roanoke Valley are increasing pay range minimums and maximums on a percentage basis for the 1987-88 fiscal year, it is important to maintain competitive salaries and, therefore, continue to attract qualified employees. An additional 5 percent step will also provide those County employees who are currently at the top or "G" step of their pay range an opportunity for a salary increase on their anniversary date. Approximately 18 percent of all County employees are at the top of their pay scale or will move to the top of their pay scale during the next fiscal year. The additional pay step should be considered as a one-time pay plan adjustment, as the minimums for the pay grade are not being increased to reflect a true market adjustment of the pay grade. However, this approach can be justified for the 1987-88 fiscal year due to the relatively low Consumer Price Index for 1986 and predicted Consumer Price Index for the 1987 calendar year. .„ X X X X X sq~ sad oN soon .ZO~E~~sTLITwpFj ~~uno~ abpog •~ .zawT~ asno~aa~r sao,znosag uEwng ~o zo~oaaia xo~o 'x 'a Ag aH~I,ZIWgf]S orgy ss~ =NOlsnzos~x •da~s uoEa uaaM~aq sTEn~a~ui ~.zETES ~uao.zad c, q~.iM sda~s Nubia 30 ~sisuoo pTnoM uETd l~Ed puE LIOT~E~T~TSSET~ aus 'L86T 'T ~Tnr anz~oa~~a uETd t~Ed puE LIOT~E~T~TSSET~ a[(~ uT dais t~Ed TEUOi~ippE uE ~o buipun~ ano~ddE saosin~adng 3o paEOg auk ~Eu~ papuawwooaa si ~I = sNOls~raN~wwooxx • s~osin.zadng ~o p.zEOg auk ~c{ panoaddE ~Tsnoina.zd ~abpnq auk uz papnToui si .zEa~i TEOSi3 gg-L86T auk .zoo sasEa.zoui ~z.zaw aa~oTdwa aau~o TTE buipun~ ~o ~soo aus • ~.unooo~ ~ouabui~.uo~ s.zosinaadns ~o paEOg .zEa~ TEOSt~ gg-L86T auk wo.z~ papino.zd ac{ buipun~ ~Eu~ pasodozd sz ~I •L86T 'T ~Tnr ~a~~E .zo uo aTEOS tlEd ziau~ ~o doh auk ~E ~T~ua.z~no a~E oLjM saa~oTduia aTgzbiTa asou~ .zoo a'~Ep ~.~ESaaniuuE auk uo asEazoui ~Taaw ~uao.zad S E apinoad pTnoM sTu,I, 'T8T'i~~~ st 88-L86T ~Ea~ TEOSi3 ,zoo uETd BEd puE uOT~EOT~TSSET~ auk o~ dais AEd ~uaoaad S TEUOZ~ippE uE buippE ~o ~soo aus I .zausng E~ag ~~E~H auEZa ssiTc(wEu~ uuor xoo~ u~?ax 'a aTz3 :oo oy suaxoiN uETd Ed ( ) pa~.za~ag ME~~~y~j uosuuor ~ uot~EOZ~zssET~ uz ads ( ) pan-raoag ~~a.z~E~ E TEUOZ~ippE anon E o~ ( ) paiuaa aT~~izg aT~.~izg uosuuo :fig uoz~oyJ (X) pano.zdd~ NOIZ~FI ~~ =S~KdWI 'Ird~SI3 t -i ac r A-51287-2 ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 12, 1987 SUBJECT: Approval of Investment Policy for lioanoke County COUNTY ADMINISTRATOR'S COMMENTS:~/ rr ~,// ~~~°G~fY~1~2 Z-~yR~ SUMMARY OF INFORMATION: The Government Accounting Standard Board (GASB) has promulgated rules and regulations which must be considered by the independent auditor of the municipalities doing the annual audit process. One such regulation is the requirement to have an adopted investment policy to safe guard the assets of the municipality. This policy shall establish guidelines for the efficient management of County funds and shall apply to activities with regard to the investment. of the financial assets of the County to obtain the highest possible uield on available County financial assets, consistent with constraints imposed by its safety objectives, cash flow considerations and Virginia state laws that restrict the placement of public funds. (see separate page) SUBMITTED BY: APPROVED BY: /. ,,' _..r-- ~,lfred C. Anderson, County Treasurer Elmer C. Ho ge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: Johnson/Garrett to No Yes Ab Denied ( ) approve Investment Policy Brittle X _ Received ( ) Garrett X _ Referred Johnson X _ To McGraw X Nickens X ~ +c' Attachment ,~- The attached proposed investment policy is presented for your consideration and is quite similar to the investment policy adopted by other major municipalities of the Commonwealth of Virginia. Since the Board of Supervisors sits as the Finance Board of the County, your favorable consideration of the adoption of this proposed policy will be appreciated. cc: File Fred Anderson John Chambliss •t -~ o~ Roaroo~.~ w ~~~~ u~ ~~~~~~~ ~ ~- _ ~ z ~s E~ ss SFSQUICEN7ENN~P~ A ecauti/u/Beginning C O U N T Y O F R O A N O K E, V I R G I N I A ALFRED C. ANDERSON TREASURER I. Investment and Portfolio Policy A. Identification: 1. Purpose and Scope This policy shall establish guidelines for the efficient management of County funds and shall apply to activities with regard to the investment of the financial assets of the County. The goal of the policy is to allow the County to obtain the highest possible yield on available County financial assets, consistent with constraints imposed by its safety objectives, cash flow considerations and Virginia state laws that restrict the placement of public funds. 2. General Guidelines The Treasurer of the County of Roanoke is an Elected Constitutional Officer whose responsibility in part is receiving, collecting, safeguarding and disbursing county funds from all sources. It shall be the responsibility of the Treasurer, however he may designate a deputy to manage the day-to-day operations of the investment portfolio and place the actual purchase/sell orders with brokers. The Treasurer shall advise the County Finance Roard, which is the Board of Supervisors, when. the investment policy is altered and at the end of each month report to them the amount of money on deposit with each depository. Specifically excluded from these guidelines are funds that by statue or ordinance require specific investments. P.O. BOX 21009 Rc:~ANOKE. VIRGINIA 24018-05 3 3 (703) 772-2056 3. Authorized Investments As a unit of local government in the State of Virginia, the County of Roanoke is restricted by Virginia Security for Public Deposits Act, Sec. 2.1-359 t}irough 2.1-370 and the Code of Virginia, Title 2 Investment of Public Funds to the following types of securities as described in Sec. 2. 1-327 through 2.1-329: a. Bonds, notes and. other evidence of indebtedness of the State of Virginia. b. Bonds, notes and other direct obligations of the United States and securities unconditionally guaranteed as to the payment of principal and interest by the United States or any agency thereof. c. Bonds, notes and other evidence of indebtedness of any county, city, town, district, authority or other public body of the State of Virginia. d. Bonds and other obligations issued, guaranteed or assumed by the International Bank for Reconstruction and Development and the Asian Development Bank. e. Certificates of deposit in commercial banks up to their net worth provided they are approved in the State's Collateral protection Virginia Public Deposits Act. f. Certificates of deposit in c loan associations and mutual savings State up to FDIC and FSLIC insurance by the State Treasury Board pool in accordance with the ommercial banks, savings and bank doing business in this coverage. g. Bankers' Acceptances h. Repurchase Agreements provided the securities for tl~e agreement are written against specific goverment securities as authorized under Sec. 2.1-328. As a matter of policy, the county must take delivery of the securities purchased through a repurchase agreement if the term of the agreement is greater than four (4) days. If the term is less than four (4) days, the securities may be held in safekeeping by the bank for the the account of the county. Pledged securities under repurchase agreements must be based on market value, not face value. When entering a repurchase agreement where delivery is not required, the county shall obtain a safekeeping receipt for specific securities. Refer to Part II Repurchase Agreements for complete details. i. Money Market Funds Deposit-type securities shall be collateralized through the State Collateral Pool as required by Virginia Public Deposits Acts for any amount exceeding FDIC or FSLIC coverage. Other investments shall be collateralized by the actual security held in safekeeping by the primary agent. All investments will be in the name of the County of Roanoke and will name the specific fund from which the instrument was purchased. Safefkeeping account receipts will be held by the Treasurer's Office. The Treasurer will continually monitor the contents of the portfolio, the available markets and the relative values of competing instruments, and will adjust the portfolio accordingly. 4. Maturities Maturity scheduling shall be timed according to anticipated need. Investment maturities for operating funds shall be scheduled to coincide with projected cash flow needs, taking into account large routine expenditures as well as considering sizable blocks of anticipated revenue. Investment of capital project funds shall be timed to meet contractors payments. Short Term versus Long Term Portfolio - Limitation on instruments, diversification and maturity scheduling shall depend upon whether the funds being invested are considered short term or long term funds. All funds shall be considered short term except those reserved for capital projects and prepayments funds being held for debt retirement. 5. Risk/Liquidity/Bidding Although the primary goal of the investment policy is to obtain maximum return on investments, it is also paramount that investment principal be at minimal risk. The Treasurer will diversify use of investment instruments to avoid incurring unreasonable risks inherent in overinvesting in specific instruments, individual financial institutions or maturities. The Treasurer's office shall maintain a listing of financial institutions which are approved by the State Treasury Board for investment purposes and which shall provide their most recent Consolidated Report of Condition. Periodically, these financial institutions must be examined and evaluated to determine their strength and creditworthiness. During the bid process the Treasurer may reject an investment with a higher yield when he feels it carries an element of risk. Speculative investments will not be allowed. Before the Treasurer invests in any surplus funds, a competitive "bid" process with three or more financial institutions shall be conducted. If a specific maturity date is required, either for cash flow purposes or for conformance to maturity guidelines, bids will be requested for instruments which meet the maturity requirement. If no specific maturity is required, a market trend (yield curve) analysis will be conducted to determine which maturities would be most advantageous. 6. Reporting and Controls The Treasurer shall report at the end of each month to the Board of Supervisors the amount of money on deposit with each depository. The Treasurer shall establish a system of internal controls which shall be documented and reviewed with internal and independent auditors and meets the requirements of the Governmental Accounting Standards Board (GASH). The controls are designed to prevent Losses of public funds due to fraud, error,- misrepresentation, unanticipated market change or imprudent actions. B. Source of Investment Policy: 1. Current Management Practices The Treasurer shall develop and maintain written administrative procedures for the operation of the investment program. Each investment transaction shall seek to first ensure that capital losses are avoided, whether they be from securities defaults or erosion of market value. The County seeks to attain market rates of return on its investments, consistent with constraints imposed by its safety objectives, cash flow consideration and Virginia state laws that restrict the placement of public funds. An aggressive cash management program that :nai.itaius true zero balances in the County's checking accounts with temporary idle funds being invested overnight in repurchase agceements that are secured or collateralized by governmental securities as required by ttie Code of Virginia is also carried out by the Treasurer. Whenever possible funds held for future capital projects (i.e., bond proceeds) shall be invested to produce enough income to offset increases in construction costs due to inflation. Diversification is required through the use of portfolio percentages. Safekeeping will be required using third-party safekeeping in an account in an institution designated as a primary agent. The Board of Supervisors will be given copies of the County's Investment Policies and Practices. All changes will be documented and copies sent to the Board. The Board should contact the Treasurer if they have any questions, recommendations, additions or deletions to the policies. The Treasurer will condider the recommendations and implement such recommendations which he deems in the best interest of the County. 2. Prudence Standards The standard of prudence to be applied by the Treasurer shall be the "prudent investor" rule, which states, "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercised in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." The prudent investor rule shall be applied in the context of managing the overall portfolio. The Treasurer, actin; in accordance with written procedures of the Code of Virginia, Sec. 2.1-329.1 and Sec. 58.1-3123 et. seq. and exercising due diligence, shall not be held personally responsible for a specific security's credit risk or market price changes provided that these deviations are reported immediately by the Treasurer and that reasonable and prudent action is taken to control adverse developments. Futhermore, in accordance with Sec. 58.1-3163 of the Code of Virginia, the Treasurer shall not be liable for loss of public money due to the default, failure or insolvency of a depository. 3. State Law The County shall limit investments to those allowed under the Virginia Security for Public Deposits Act, Sec. 2.1-359 through 2.1-370 and Investment of Public Funds as in Sec. 2.1-327 through 2.1-329, Code of Virginia. The Virginia Security for Public Deposits Act provides for a mutuality of responsibility involving a cross guarantee among all commercial banks holding public deposits. In the event of insolvency by a bank holding public deposits, any losses resulting from uncollateralized and uninsured public deposits will be paid by assessments against all other commercial banks holding public funds. The amount assessed against each bank will be based on the ratio that its average public deposits bears to the statewide average. In respect to the savings and loan associations and savings banks, however, there is no sharing of liability for total public funds on deposit. Instead, the savings and loan associations are required to pledge collateral equal to 100% of their public deposits, compared to 50% that is required of the banks. 4. Audit Requirements The Treasurer shall establish a system of internal controls which shall be documented in writing. Accurate and adequate records will be maintained by the Treasurer's Office. Such records will be subject to audit by the Internal Audit Department, as well as the independent auditors and the State Auditor of Public Accounts. Reporting and disclosure requirements will comply with all applicable regulations including the requirements of the Governmental Accounting Standards Board. 5. Concentration bank The Treasurer will move funds from other depository banks to a central point to maximize the availability of funds. The central point or primary bank will be the concentration bank which shall be determined by competitive bids. 6. Charges for Banking Services The cost of maintaining the account may be paid either by a compensating balance or by direct charges. If a compensating balance is used the Treasurer shall review with a bank official monthly an anlyzation of the County's account profitability to the bank. Considering interest rates at that average earnings allowance, the bank will det in the accounts (compensating balances) which for the following month in order to cover the the County's banking transactions. Copies of analyses will be maintained by the Treasurer. time and the bank's ermine the balances will be required cost of processing the result of these 7. Zero Balance Account (ZBA) The Treasurer will take full advantage of clearing time on County c}iecks disbursed by maintaining true zero balances in the County's checking account. As checks are presented for payment, they are accumulated and a single offsetting credit is prepared to bring the account to a zero balance at the end of the banking day. This account is linked to the Master Concentration or deposit account against which the ZBA draws funds to pay. the checks presented for payment. Temporarily idle funds will be invested overnight in repurchase agreements that are secured or collateralized by governmental securities as required by the Code of Virginia. The Treasurer will determine excess idle funds and invest them in longer term investments. 8. Diversification Diversification by Instrument: Percent of Portfolio U.S. Treasury Obligations 70% (bills, notes and bonds) U.S. Government Agency Securities 70% and Instrumentalities of Government Sponsored Corporations Bankers's Acceptance (BA's) 40% Repurchase Agreement (Repo's) 25% Certificate of Deposit (CD's) 100X Commercial Banks Certificate of Deposits (CD's) lOX Savings 6 Loan Associations Commercial Paper 3sx Local Government Investment Pool 75X Diversification by Financial Institution: Bankers' Acceptance (BA's) No more than 25X of the total portfolio with any one institution Repurchase Agreements (Repo's) No more than lOX of the total portfolio with any one institution Certificates of Deposits (CD's) Commercial Banks No more than 45X of the total portfolio with any one institution Certificates of Deposits (CD's) Savings and Loan Association No more than $100,000 with any one institution Local Government Investment Pool - State Pool No more than $15 million Commercial Paper No more than 25X of the total portfolio with any one institution Diversification of Funds to be invested in any one issue: NO limit- FDIC, FSLIC, Collateralized Certificates of Deposit No limit- U.S. Treasuries and Agencies Ma:timum- 5% of total portfolio for any Bankers Acceptance and Commercial Paper issue II. Repurchase Agreements Definition A. Investing in Repurchase Agreements 1. The Instrument The purchase agreements (Repo's) are an integral part of an investment program of state and local government. Their flexibility is unmatched by other short term money market instruments. They provide the investor an excellent cash management tool. " The sale by a bank of a government security with a simultaneous agreement to repurchase the security at a later date can insure safety of public funds while securing money market rates of interest. The Repo is a contractual transaction between an investor and an issuing financial institution. The investor exchanges cash for temporary ownership or control of collateral securities, with an agreement between the parties that on a future date, the financial institution will repurchase the securities. The Treasurer will use a Master Repurchase Agreement (See Appendices) as a written contract to establish the County's rights in all transactions. A written contract will also be used with the independent third-party custodian. (See Appendices.) Customarily, the investor receives interest during the term of the repurchase agreement, as agreed upon at the time of the investment transaction. The eligibility of rep,~a depends on the manner in which the repo is structured. The Attorney General in an opinion written in July 1982 states "that a repurchase agreement which is secured or collateralized by governmental securities which qualify under Sec.2.1-328 is a legally authorized investment." The General Assembly during the 1985 session amended Sec. 2.1-328.5 and added Sec. 2.1-328.8. This legislation authorizes the investment of public funds in overnight, term and open repurchase agreements which are collateralized with securities that are approved for direct investment. 2. Types of Repurchase Agreements An overnight repo is one which is written for one day, as its name implies. These are popular with cash managers seeking to invest funds overnight to meet specific cash needs on the next day or to combine assets with other investments and incoming cash in larger denomninations for a longer maturity in another instrument. Interest rates tend to be quoted in relationship to the Fed funds rate, which is the interbank lending rate for bank reserves. Term repos are written for a specific time period of more than one day. The County uses term repos usually for maturities for less than 14 days, particularly when bank regulations require jumbo CDs to be written for at least 14 days with some having 30-day requirements. Collateral is adjusted daily to protect the investor. Open repos are written without a specific maturity. Either party may end the transaction on a future date and the amount invested can be changed on a daily basis. Open repos are based upon a rate that keys off Fed funds or T-bill yields. 3. Know With Whom You Are Investing The Treasurer must exercise special caution selecting parties to conduct repurchase transactions with and be able to identify the parties acting as principals to the tranactions. A written master repurchase agreement is executed between the County, the bank and the third party collateral agent. It is the policy of the County to concentrate its investment efforts to banks located in the State of Virginia which are under the Virginia statutes for public funds and all banks must be approved depositories by the State Treasury Board. 4. Collateral Collateral is the repo's underlying security. Repos are written against specific government securities as authorized by law. The best collateral from the investor's standpoint is short-term U.S. Treasury bills which are liquid and not subject to serve price changes. 5. Delivery of Collateral As a matter of policy, the County must take delivery of the securities purchased through the agreement if the term of the agreement is more than four (4) days. These investment securities may be held by the County or placed in a third party custodial account for safekeeping. If the term is less than four (4) days, such as the overnight repo when third party safekeeping is not required, the securities may be held in safekeeping by the bank, but must be held for the account of the County. The repo must be written against specific government securities as authorized under Sec. 2.1-328. When entering a repurchase agreement where delivery is not required, the County shall obtain a safekeeping receipt for the specific securities purchased. Pledged securities under the repurchase agreement must be based on market .... 1 ..., ..., r F .. ,... .. ~ 7 .. ,. 6. Risk Risk is significantly reduced by delivery of underlying securities through physical delivery to a third party custodian. Repos shall not exceed 25% of the total investment in the County's investment portfolio on any one day and no more than 15% with any one institution. Losses can be limited in doing repos, if not avoided entirely, by following these four basic rules: (1) operate under the terms of a clearly specified and executed master repurchase agreement with Commercial .Virginia Banks, (2) properly assess counterparties - including their corporate structure and capital strength, (3) use appropriate procedures for obtaining control of securities, and (4) evaluate securities appropriately and monitor them regularly, making margin calls when necessary. III. Prime Bankers' Acceptances Definition: This instrument as defined by the Government Finance Officers Association, Committee on Cash Management in its June 1984 publication Model Investment Legislation is as follows: "Bankers' acceptances typically are created from a letter of credit in a foreign trade transaction. For example, a U.S. corporation planning to import goods from abroad requests that its bank issue a letter of credit on its behalf in favor of the foreign supplier. This letter allows the foreign vendor to draw a draft on the importer's U.S. bank for payment of the merchandise. Upon receipt of this letter and draft, the supplier ships the goods and presents the draft at its bank for discounting, allowing the supplier to receive immediate payment for the shipment. The foreign bank then forwards the draft to its U.S. correspondent. At this point, the draft is stamped "accepted", with the U.S. bank incurring an obligation to pay the The .accept ink; dom~.;~ i~ hank may huv ! h,~ :ir~~,~l,tance, earning the discount between the purchase price and Eace amount to be reimhursed by the U.S. importer. On the other hand, the acceptance may he sold to a third party, freeing th, bank of all but t}~e contingent liability, Eor which it collects a small fee. In this case the acceptance--- secured by the bank, the goods themselves and the importer---becomes a money market instrument. In 69 years of use in the United States, the bankers' acceptance has experienced no known principal loss to investors. There have been instances of counterfeit and fraudulent acceptances. Government investors are advised to seek bankers' acceptance from money center banks to insure a secondary marketability unless a lesser known local institution offers a yield premium. Maturities range from 30 to 180 days." As a matter of policy, one of the banks should be a Virginia bank - and the County should only purchase bankers' acceptances of banks that have a rating of no lower than B/C as assigned by Keefe Bruyette or the top local banks. The maximum percentage of funds to be invested in any one issue shall not exceed -five (5) percent of the total portfolio. These securities will be held by the County's third party custodial agent in the County's name. IV. Prima Quality Cunrm,~r~ ial Pah.~r definition Commercial paper has a history that extNnds hack to colonial tines, prior- to the existance of a banking system in America. The precursor of commercial paper was the domestic bill of exc}~ange, which was used to finance trade as early as the beginning of ttte eighteenth century. Bills of exchange allowed the safe and convenient transfer of funds and provided a short-term loan between the time of purchase and payment for goods. As financial intermediation evolved, banks and paper brokers began discounting paper. The supply of negotiable paper was held by commercial banks or by entrepreneurs investing surplus funds. Commercial paper is a short term unsecured promissory note that is generally sold by large corporations. In recent years commercial paper has attracted much attention because of its -- rapid growth and its use as an alternative to short-term bank loans. The principal issuers of commercial paper include finance companies, nonfinancial companies and bank holding companies. These issuers participate in the market for different reasons and in different ways. Finance companies raise funds on a more-or-less continuous basis in the commercial paper sales in part to support their consumer and business lending. These commercial paper sales in part provide interim financing between issues of long-term debentures. Non-financial companies issue commercial paper at less freyuertt intervals than do finance companies. "['hes~~ Eirro~ issue paper to mr'~'t Chf~ir Ynn~iint; r.~y;~ir~.;~ir=nts Eor short-terra or seasonal expenditures such as inventories, payrolls and tax liabilities. Bank holding companies use the commercial paper market to finance primarily banking related activities such as leasing, mortgage banking, and consumer finance. The firms issuing paper obtain rating from at least one of three services, and most obtain two ratings. In most cases, issurers bank their paper one hundred percent with lines of credit from commercial banks. Present day investors in commercial paper include money center banks, non-financial firms, investment firms, state and local governments, private pension funds, foundations and individuals. The County's policy is to invest only in "prime quality" commercial paper, with a maturity of two hundred seventy days or less, or issuing corporations organized under the laws of the United States, or any state thereof including paper issued by banks and_bank holding companies. "Prime quality" shall be as rated by the Moody's Investors Service, Inc. within its ratings of prime 1 or prime 2 or by Standard and Poor's, Inc. within its ratings of A-1 or A-2 or by Fitch Investors Service within its ratings of F-1 and F-2. The maximum percentage of funds to be invested in any one issue shall not exceed five (5) percent of the total portfolio. These securities will be held by the County's third party custodial agent in the County's name. V. Local Government Investment Pool Act Operated Directly fly State Treasurer A. The Ac t_ and its Purpose 1. Introduction The "Investment of Public Funds and Local Government Investment Pool Act" became effective January 1, 1981 and provides for a local government investment pool which will produce additional revenues for localities on short-term investments. The pooling of funds enables governmental entities to avail themselves of the economics of large-scale investing as well as active, professional management of funds by the State Treasurer's investment staff. As a member of the pool, governmental entities are able to take advantage of the investment Facilities of the Commonwealth. Pooled funds are invested in accordance with Treasury Board investment guidelines For the Commonwealth's general fund monies. This encompasses third-party delivery of repo collateral and other professional safei:eeping arrangements. 2. Investment Strategies Investments will be made in conformity with Sec. 2.1-234-4 of the Act. There is a minimum participation of $5,000.00. The minimum period for investment is one day. Rates of return vary. Once the account is established, no minimum balance is required. Additional investments can be made in minimum $1,000 increments. The pool provides liquidity to tl~e investor with one-day notice of deposit or withdrawal of funds. Instructions are to be called to the Department of Treasury at (804) 225-3166 before 4:00 p.m. on the business day prior to the actual transfer of funds. ,~ 3. Income Earnings Accumulated income will he credited to each participant's account monthly. Each locality will receive a monthly report which will contain the following information: Average investment balance Average yield Gross investment credit Administrative expenses Net Investment Credit Changes in participation made during the preceding month 4. Reserve for losses It is not anticipated t}iat a reserve for losses will be necessary due to restriction on the quality of investments. A-51287-3 ITEM NUMBER C AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: May 12, 1987 SUBJECT: Request from the School Board for Supplemental Literary Loans for Glenvar Elementary School and Mason's Cove Elementary School. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the request of the School Board, the County staff and school staff have worked together to determine the fund requirements for the expansion of Glenvar Elementary School and Mason's Cove Elementary School. Construction bids have now been received and final costs have been determined. The supplemental literary loans that will be required are as follows: Project Approved Literary Supplemental Loan Amount Loan Amount Mason's Cove Elementary Cafeteria Addition $200,000.00 $85,000.00 Glenvar Elementary Classroom Addition $300,000.00 $45,000.00 Glenvar Elementary Cafeteria Addition $335,000.00 $12,500.00 These transactions will create the funding requirements for these three schools. FISCAL IMPACT: ~~'. Reimbursement for the Glenvar Elementary School Cafeteria addition will begin in fiscal year 1989/90; reimbursement for the Mason's Cove Elementary School Cafeteria addition and Glenvar Elementary School classroom addition will begin in fiscal year 1990/91. RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the School Board to proceed with the three applications referenced above. ~z~ti/ Elmer C. H dge County Administrator ACTION VOTE X Garrett/Nickens to No Yes A Approved ( ) Motion by. X Denied ( ) accept staff recommendation Brittle _ Garrett X _ Received ( ) Johnson X _ Referred McGraw X _ To Nickens X _ cc: File Bayes Wilson, Homer Duff John Chambliss Diane Hyatt Reta Busher School Superintendent RESOLUTION REQUESTING AUTHORIZATION TO APPLY FOR A SUPPLEMENTAL LITERARY FUND LOAN FOR THE GLENVAR ELEMENTARY SCHOGL CAFETERIA ADDITION WHEREAS, a Literary Fund loan application for the cafeteria addition at Glenvar Elementary School has been approved by the Commonwealth of Virginia in the amount of $335,000.00, and WHEREAS, the current projected construction cost is $347,500.00; NOW, THEREFORE, BE IT RESOLVED that the County School Board of Roanoke County, on motion of Charlsie S. Pafford and duly seconded, requests the Board of Supervisors of Roanoke County to authorize said school board to submit an application to the Commonwealth of Virginia for a supplemental Literary Fund loan in the amount of $12,500.00 for construction of the Glenvar Elementary School cafeteria addition. Adopted by the following recorded vote: AYES: Paul G. Black, Richard E. Cullinan, Charlsie S. Pafford, Barbara B. Chewning, Frank E. Thomas NAYS: None ,, TESTE: s ~~'-~-~ , Clerk RESOLUTION REQUESTING AUTHORIZATION TO APPLY FOR A SUPPLEMENTAL LITERARY FUND LOAN FOR THE MASON'S COVE ELEMENTARY SCHOOL CAFETERIA ADDITION WHEREAS, a Literary Fund loan application for the cafeteria addition to Mason's Cove Elementary School has been approved by the Commonwealth of Virginia in the amount of $200,000.00, and WHEREAS, the current projected construction cost is $285,500.00; NOW, THEREFORE, BE IT RESOLVED that the County School Board of Roanoke County, on motion of Barbara B. Chewning and duly seconded, requests the Board of Supervisors of Roanoke County to authorize said school board to submit an application to the Commonwealth of Virginia for a supplemental Literary Fund loan in the amount of $85,500.00 for the Mason's Cove Elementary School cafeteria addition. Adopted by the following recorded vote: AYES: Paul G. Black, Richard E. Cullinan, Charlsie S. Pafford, Barbara B. Chewning, Frank E. Thomas NAYS: None TESTE.> /~ -~-R-~, Clerk ' RESOLUTION REQUESTING AUTHORIZATION TO APPLY FOR A SUPPLEMENTAL LITERh.RY FUND LOAN FOR THE GLENVAR ELEMENTARY SCHOOL CLASSROOM ADDITION WHEREAS, a Literary Fund loan application for the classroom addition to Glenvar Elementary School has been approved by the Commonwealth of Virginia in the amount of $300,000.00, and WHEREAS, the current projected construction cost is $345,000.00; NOW, THEREFORE, BE IT RESOLVED that the County School Board of Roanoke County, on .motion of Richard E. Cullinan and duly seconded, requests the Board of Supervisors of Roanoke County to authorize said school board to. submit an application to the Commonwealth of Virginia for a supplemental Literary Fund loan in the amount of $45,000.00 for construction of the Glenvar Elementary School classroom addition. Adopted by the following recorded vote: AYES: Paul G. Black, Richard E. Cullinan, Charlsie S. Pafford, Barbara B. Chewning, Frank E. Thomas NAYS: None TEST -r .c,wC, ~e-~--- , C l e r k ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: May 12, 1987 SUBJECT: Ordinance amending Chapter 13, "Offenses- Miscellaneous, Sections 13 and 14 of the Roanoke County Code concerning unlawful disposal of waste materials and unlawful accumulations of trash and weeds COUNTY ADMINISTRATOR'S COMMENTS: ,~ ~~~ SUMMARY OF INFORMATION: A recent court case brought to Roanoke County General Dis- trict Court in the Hollins Magisterial District revealed certain weaknesses in several sections of the Roanoke County Code. In order to provide General District and Circuit Court Judges with a streamlined, more enforceable code relating to the these sec- tions, the Roanoke County Commonwealth's Attorney requested that certain amendments be approved which will provide for a greater likelihood of property cleanup or convictions and fines as judi- cially determined. The first reading of an amending ordinance is scheduled for May 12, 1987; the second reading is scheduled for May 26, 1987. FISCAL IMPACT: A more efficient expenditure of zoning staff time in court. No additional County funding required now or in the future. RECOMMENDATION: It is recommended that the Board of Supervisors favorably consider this proposed ordinance amending the County Code. SUBMITTED BY: ~ an~ C, g~ Timothy Beard Associate Planner APPROVED: lmer C. od r. County Administrator h'- / _____ ------------------- VOTE ACTION No yes Abs Approved ( ) Motion by: Brittle Denied ( ) Garrett Received ( ) Johnson Referred McGraw To Nickens ~/-/ AT A REGULAR MEETINGLDFATHTHEOROANOKESCOUNTYSADMINISTRATOON COUNTY, VIRGINIA, HE 1987 CENTER, ON TUESDAY, MAY 12, ORDINANCE AMENDING CHgECTIONS 1 13 "OFFENSES-MISCELLANEOUS," AND 14 OF THE ROANOKE COUNTY CODE CONCERNING UNLAWFUL DISPOSAL OF WASTE MATERIALS AND UNLAWFUL ACCUMULATIONS OF TRASH AND WEEDS BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 13, "Offenses-Miscellaneous," Section 13-13. "Unlawful disposal of rubbish or other waste materials," of the Roanoke County Code be amended as follows: Sec. 13-13. Unlawful disposal of rubbish or other waste material. (a) No person shall dump or dispose of or leave or cause to be thrown any rubbish, tin cans, trash, garba an ° streets roade substance or material in or upon and along Y Y erson highway, park or alley in the county; t ri cans ,l trashp gar- dispose of, dump or throw any rubbish, on an bage or any other waste material or substance up Y yaea~~ lots or property in the county which have not been selected, approved and ~ de artmentaof athe rco u ty r trash dis- posal area by the heal P 2, That Chapter 13, "Offenses-Miscellaneous," Seubl~c 13-14. "Unlawful accumulations of trash and growth of weeds; p nuisances and abatement thereof," of the Roanoke County Code be amended as follows: Sec. 13-14. Unlawful abatementtthereof trash and growth of wee s; public nuisances and ur oses of this section, the following words any (a) For the p p phrases shall have the meanings respectively ascribed to t er by this subsection: (4) Parcel: Any real estate, or any interest therein, situ in any ate, lying and being in the county an commercial, or indua areas zoned for residential, business, trial uses e~- }ne~i~~~}a}a}ee~tme~eia};-}Re7aa~r~a}~ee~-en9~e ~al~iel~-any-~aean~-~e9~den~ , ~u~}era}- bra}}d}ng- e~- s~~t1e~~'~e- ~s- }eea~eel or in any subdivi sion. / -l (6) Subdivision: Any tract or parcel of 1_and divided into three (3) two (2) or more lots or parcels, containing three-fourths of an acre of land, for the purpose, whether immediate or future, of transfer of ownership or developmentL as otherwise defined in the Roanoke Count Subdivision Ordin- ance. (c) Weeds growing between May first and October first on and trash lying on any parcel shall constitute a public nui- sance. It shall be unlawful to cause or maintain a public nuisance with respect to any parcel. An owner shall abate any public nuisance with respect to this parcel. Between May fifteenth and June fifteenth and between August first and Sep- tember first of each year Every owner of real estate situate in the county shall cause to be cut therefrom all weeds and to remove therefrom all trash. Any owner who shall violate the provisions of this subsection shall be deemed guilty of a Class 4 misdemeanor. 2. The effective date of this amendment shall be June 1, 1987. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: May 12, 1987 SUBJECT: Acquisition of Easements Castle Rock Sewer Line COUNTY ADMINISTRA~TfOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: In order to successfully complete the Castle Rock Sewer Line Project it is necessary to authorize the acquisition of easements across the real estate of approximately eight (8) property owners. Section 18.04 of the County Charter requires that the acquisition of real estate or any interest therein be accomplished only by ordinance. The proposed ordinance authorizes to execute such documents and take such sary to accomplish these transactions. proposed ordinance is scheduled for May ing is scheduled for May 26, 1987. FISCAL IMPACT: the County Administrator actions as may be neces- The first reading of the 12, 1987; the second read- The costs for this project shall be paid from the 1974 sewer bond proceeds. RECOMMENDATION: It is recommended that the Board favorably consider this proposal by the adoption of the attached ordinance. Respectfully submitted, ~,~ i Paul M. Mahoney 'i County Attorney -.2. ---------------------------- ---------- VOTE ACTION No Yes Abs Approved ( ) Motion by: Brittle Denied ( ) Garrett Received ( ) Johnson Referred McGraw To Nickens ~- AT A REGULAR MEETINELDFATHTHE ROANOKESCOUNTYSADMINISTRATOON COUNTY, VIRGINIA, H CENTER, ON TUESDAY, MAY 12, 1987 ORDINANCE AUTHORIZING THE ACQUISITION OF EASEMENTS, CASTLE ROCK SEWER LINE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acquisition of approximately eight (8) easements for the Castle Rock Sewer Line was held on May 12, 1987. A second reading on this matter was held on May 26, 1987. 2. That these easements are for underground sewer lines for the Castle Rock Project. 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County Attorney. ITEM NUMBER /"~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: May 12, 1987 SUBJECT: Acquisition of Easements Brambleton Avenue Highway Project COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Brambleton Avenue Highway Project will require certain adjustments to the existing water system. These adjustments will require the acquisition of one easement. Section 18.04 of the County Charter requires that the acquisition of real estate or any interest therein be accomplished only by ordinance. The proposed ordinance authorizes the County Administrator to execute such documents and take such actions as may be neces- sary to accomplish these transactions. The first reading of the proposed ordinance is scheduled for May 12, 1987; the second read- ing is scheduled for May 26, 1987. FISCAL IMPACT: The costs for this project shall be paid from the funded depreciation account and was included in the capital replace- ment/improvement program. RECOMMENDATION: It is recommended that the Board favorably consider this proposal by the adoption of the attached ordinance. Respectfully submitted, i \` !-_r . Paul M. Mahoney ,~', County Attorney /--~-3 Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Brittle Garrett Johnson McGraw Nickens VOTE No Yes Abs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 12, 1987 ~ / /"~' - ORDINANCE AUTHORIZING THE ACQUISITION OF EASEMENT, BRAMBLETON AVENUE HIGHWAY PROJECT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of §18.04 of the Charter of Roanoke County, a first reading concerning the acquisi- tion of one (1) easement for the Brambleton Avenue Highway Pro- ject was held on May 12, 1987. A second reading on this matter was held on May 26, 1987. 2. That this easement is for underground water lines for the Brambleton Avenue Highway Project. 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County Attorney. ITEM NUMBER AT A REGULAR MEETING OTHEHROANUKE COUNTYEADMINISTRATIONNCENTER COUNTY, VIRGINIA HELD AT VA. ON TUESDAY, IN ROANOKE, , MEETING DATE: May 12, 1987 SUB_ Ordinance amending C to tee u ire theavacciaat~on11off cats _ Roanoke County Code q to prevent rabies COUNTY ADMINISTRATOR'S COMMENTS: r SUMMARY OF INFORMATION: 1987 Kenneth L. Hogan, Chief Animal Control On April 1.4, , Officer, submitted a repo~to ram and thedconsideration ofran ordi.n- ing a rabies prevention p g ance amending Chapter 5~vaccinatSOnnofF~ats.ofTheeBoardoauthorizy Code to provide for the ed staff to proceed with this proposed ordinance. The proposed ordinance tionlcert ficates,brequiresathe imr rabies, provides for vaccina uarantine of cats in the poundment of unvaccinated cats, and the ested effective date is event of a rabies epidemic. The Bugg June 1, 1987. The first reading on this proposed ordinance wys he1987n April 28, 1987; the second reading is scheduled for Ma 12, FISCAL IMPACT: At least six additional cbt ar Small profit fromtthe• rabies cost may be partially offset y vaccination clinics, which show a modest profit after 86 shots. RECOMMENDATION: It is recommended that the Board favorably consider the pro- posed ordinance. Respectfully submitted, a, Paul M. Mahoney `,,~~ County Attorney Z- / ________ ------------- VOTE ---------- ACTION No yes Abs p,pproved ( ) Motion by: Britt]_e Denied ( ) Garrett Received ( ) Johnson Referred McGraw To Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGICENTERELONATUESDAYOAMAYE12oUN987ADMINISTRATION ORDINANCE,AMENDING ARTICLE 2 OF CHAPTER 5, "ANIMALS AND FOWL" OF THE ROANOKE COUNTY CODE, REQUIRING THE VACCINATION OF CATS TO PREVENT RABIES BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 5-66, 5-67, 5-68, 5-69 and 5-70 of Article 2 of Chapter 5 "Animals and Fowl" are hereby amended to read and provide as follows: Section 5-66. Vaccination required. (a) It shall be unlawful for any person to own, keep, hold, or harbor any dog or cat over the age of six (6) months within the county, unless the dog or cat has been vaccinated with (36) months. (b) Any person transporting a dog or cat six (6) months of age or older into the county from some other jurisdic- tion shall be required to comply with this section within thirty (30) days after bringing the dog or cat into the county. Section 5-67. Vaccination certificate. At the time of vaccination of a dog or cat pursuant to Section 5-66, a certificate shall be issued to the owner of the dog or cat, which certificate shall be properly executed and sign- ed by a licensed veterinarian, and shall certify that the dog or cat has been vaccinated as required by Sectton 5-66. The certifi- cate shall show the date of vaccination, a brief description of the dog or cat, and its sex and breed, and the name of the owner of the dog or cat. A copy of such certificate shall be sent at once to the county and kept on file where duplicate copies may be~ obtained by the dog's oror=~s owner, upon payment of such fee as ervisors. is prescribed by the board of sup Section 5-68. Impoundment of unvaccinated dogs oror=s• (a) Any dog or cat found in the county which is not vaccinated as required in this division shall be impounded by the animal control officer or other officer and held at the animal shelter for a period of seven (7) days. The dog o= may be returned to its owner, upon proof of ownership, vaccination of the dog o=- and payment of the cost of impounding the dog or cat. Such payment shall not relieve the owner from prosecution for violating Section 5-66. (b) At the expiration of the seven-day (7) period, any its dog o= impounded under this section and not claimed by f owner may be disposed of in accordance with the provisions o Section 29-213.66 of the Code of Virginia. Section 5-69. Vaccination clinics. The board of supervisors may provide for clinics for the vaccination of dogs and_cat_s under the supervision of the animal control officer and the health director and fix fees to be charged for services rendered at such clinics. Section 5-70. Quarantine in event of rabies epidemic. When, in the judgment of the health director, an emer- gency shall be deemed to exist in the county or any section there- of due to a widespread rabies epidemic, the health director may, for the protection of the public health, declare a quarantine in Z"-/ the county or such section thereof as may be affected and re- strict all dogs and cats to the owners' premises or to the immed- iate custody of a responsible person for the duration of such emergency as it is set forth. 2. The effective date of this ordinance shall be June 1, 1987. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 12, 1987 ORDINANCE 51287-4 AMEiVDING ARTICLE 2 OF CHAPTER 5, "ANIMALS AND FOWL" OF THE ROANOKE COUNTY CODE, REQUIRING THE VACCINATION OF CATS TO PREVENT RABIES BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 5-66, 5-67, 5-68, 5-69 and 5-70 of Article 2 of Chapter 5 "Animals and Fowl" are hereby amended to read and provide as follows: Section 5-66. Vaccination required. (a) It shall be unlawful for any person to own, keep, hold, or harbor any dog or cat over the age of six (6) months within the county, unless the dog or cat has been vaccinated with (36) months. (b) Any person transporting a dog or cat six (6) months of age or older into the county from some other jurisdic- tion shall be required to comply with this section within thirty (30) days after bringing the dog or cat into the county. Section 5-67. Vaccination certificate. At the time of vaccination of a dog or cat pursuant to Section 5-66, a certificate shall be issued to the owner of the dog or cat, which certificate shall be properly executed and sign- ed by a licensed veterinarian, and shall certify that the dog or cat has been vaccinated as required by Section 5-66. The certifi- cate shall show the date of vaccination, a brief description of the dog or cat, and its sex and breed, and the name of the owner of the dog or cat. A copy of such certificate shall be sent at once to the county and kept on file where duplicate copies may be obtained by the dog's or cat's owner, upon payment of such fee as is prescribed by the board of supervisors. Section 5-68. Impoundment of unvaccinated dogs or cats. (a) Any dog or cat found in the county which is not vaccinated as required in this division shall be impounded by the animal control officer or other officer and held at the animal shelter for a period of seven (7) days. The dog or cat may be returned to its owner, upon proof of ownership, vaccination of the dog or cat, and payment of the cost of impounding the dog or cat. Such payment shall not relieve the owner from prosecution for violating Section 5-66. (b) A t the expiration of the seven-day (7) period, any dog or cat impounded under this section and not claimed by its owner may be disposed of in accordance with the provisions of Section 29-213.66 of the Code of Virginia. Section 5-69. Vaccination clinics. The board of supervisors may provide for clinics for the vaccination of dogs and cats under the supervision of the animal control officer and the health director and fix fees to be charged for services rendered at such clinics. Section 5-70. Quarantine in event of rabies epidemic. When, in the judgment of the health director, an emer- gency shall be deemed to exist in the county or any section there- of due to a widespread rabies epidemic, the health director may, for the protection of the public health, declare a quarantine in the county or such section thereof as may be affected and re- strict all dogs and cats to the owners' premises or to the irnmed- fate custody of a responsible person for the duration of such emergency as it is set forth. 2. The effective date of this ordinance shall be June 1, 1987. On motion of Supervisor McGraw, seconded by Supervisor Brittle and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: None A COPY - TESTS `17'ZQ.~t~ /~ Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 5/13/87 CC : File Kenneth Hogan, Chief Animal Control Officer Dr. Hagen, Health Department County Attorney Commonwealth's Attorney Magistrate Main Library Roanoke Law Library ITEM NUMBER -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: May 12, 1987 SUBJECT: Acceptance of Deed of Easement Urban Development and Investment, Ltd. COUNTY ADMINISTRATOR'S COMMENTS: '~~ Q ~~~ SUMMARY OF INFORMATION: Urban Development and Investment, Ltd. had originally dedi- cated a 15' sanitary sewer easement located north of Virginia Route 419 off of McVitty Road. Expanded easements are required due to topographical reasons. Urban Development is conveying an additional 20' water easement and two 5' sanitary sewer easements to the County. A first reading on this proposed ordinance was held on April 28, 1987; the second reading is scheduled for May 12, 1987. FISCAL IMPACT: None. RECOMMENDATION: It is recommended that the County Administrator be authoriz- ed to execute such documents and take such actions as may be ne- cessary to accomplish this transaction. Respectfully submitted, ~. , ~=~~~~~~ ) . ,j~.,i ' Paul M. Mahoney County Attorney --------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Brittle Garrett Johnson McGraw Nickens VOTE No Yes Abs OF THE AOARD OF SUPERVISORS OF ROANOKE AT A REGULAR MEETING COUNTY, VIRGINIA, HELD AT THE ROANOKE COUN987ADMINISTRA'1'ION CENTER, ON TUESDAY, MAY 12, ORDINANCE ACCEPTING DEED OF EASEMENT FROM URBAN DEVELOPMENT AND INVESTMENT, LTD. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on the acquisition of the hereinafter described real estate was held on April 28, 1987. 1987. A second reading on this matter was held on May 12, This real estate is located between Virginia Route 419 and McVitty Road; and 2. That the conveyance of a 20' water easement and two 5~ sanitary sewer easements from Urban Development and Invest- ment, Ltd. to the Board of Supervisors of Roanoke County is here- by authorized and approved; and 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of this pro- perty, all of which shall be upon form approved by the County Attorney. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN"TER, ON TUESDAY, MAY 12, 1987 ORDINANCE 51287-5 ACCEPTING DEED OF EASEMENT FROM URBAN DEVELOPMENT AND INVESTMENT, LTD. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on the acquisition of the hereinafter described real estate was held on April 2$, 1987. A second reading on this matter was held on May 12, 1987. This real estate is located between Virginia Route 419 and McVitty Road; and 2. Tha t the conveyance of a 20' water easement and two 5' sanitary sewer easements from Urban Development and Invest- ment, Ltd. to the Board of Supervisors of Roanoke County is here- by authorized and approved; and 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of this pro- perty, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Garrett, seconded by Supervisor Brittle and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: None AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD A'I' THE ROANOKE COUNTY ADMINISTRATION CEN'T'ER ON TUESDAY, MAY 12, 1987 RESOLUTION NO. 51287-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for May 12, 1987, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Minutes of Meetings - March 30, 1987, April 7, 1987. 2. Confirmation of Committee Appointments to the Human Services Committee and the Recreation Commission. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens, seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: None A. COPY - TESTE Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 5/13/87 CC: File L ~- z AT A REGULAR MEE`T'ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 12, 1987 RESOLUTION N0. APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for May 12, 1987, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Minutes of Meetings - March 30, 1987, April 7, 1987. 2. Confirmation of Committee Appointments to the Human Services Committee and the Recreation Commission. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. March 30, 1987 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 March 30, 1987 The Roanoke County Board of Supervisors of Roanok County, Virginia, met this day at the Roanoke Count Administration Center, this being a special meeting for th purpose of a joint budget work session with the School Board an a budget work session with the County staff. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 2:0 P•m• P•m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman L e Garrett, Supervisors Alan H. Brittle Steven A. McGraw H , arry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator J h M ; o . Chambliss, Assistant Count Administrator f or Management Services; Joh: R. Hubbard, Assistant County Administr t a o: of Public Facilities; Timothy W. Gubala Assistant Count Ad i y m nistrator fog Community Development; Paul M . Mahoney, County Attorney; Sheriff O. S. Foster Tomm F , y uqua, Fire and Rescue Chief; Clifford Craig, Director of Utilities ; Director of the Budget Reta Busher; Mar H. Allen, Deputy Clerk; ALSO PRESENT: Members of the Roanoke County School Board Bayes Wilson S , uperintendent of Schools Homer Duff, Director f o Facilities an Operations IN RE: BUDGET PRESENTATION L-/ County Administrator Elmer Hodge presented his budget message to the Board of Supervisors, outlining the proposed budget for 1987/88. He stated new revenues totaled $2.3 million dollars.After debt service of $1.7 million dollars, the remaining $600,000 has been shared equally between schools and County operation. Mr. Hodge described the highlights of the proposed budget, including an increase of $758,000 for education, two dispatchers and a new mobile radio system for the 911 system; no new funds for the Spring Hollow reservoir and a five percent merit increase for employees who are not at the top of their grade. Reductions include $2.4 million from County department requests, elimination of the public information program, the CORTRAN program, the brush collection service and the drainage program. He asked the Board to review all budget requests before deciding to reallocate funds to the various programs. Mr. Hodge pointed out that the County is operating with the same County revenues this year as last year, and will operate with same revenues next year. Director of the Budget Reta Busher described the information included in the budget packet and outlined the) planned agenda for the work session. Ms. Busher aic~ ~rro~~oa the importance of keeping a fund balance of three percent because'. of unforeseen events such as the 1985 flood, and law suits which) cannot be anticipated. Rating agencies also look closely at fund lances when bonds are sold. RE: SCHOOL BOARD BUDGET WORK SESSION Frank Thomas, Chairman of the County School Board presented the proposed school budget which included $1.2 million dollars in new monies. The Board felt this was the minimum increase to maintain the school system. Mr. Thomas stated they had already started studying the budget to find a $900,000 March 30, 1987 L- .~ March 30, 1967 _---- ------- L- / reduction. Mr. Frank expressed appreciation to the Board o Supervisors for any additional funding they may find. Chairman Johnson stated that he felt the Board coul not find the $1.2 million dollars in new monies, but h understood that $300,000 was not sufficient. Bayes Wilson, Superintendent of Schools, reviewed hi budget message, pointing out that he was aware of the constraint, which the County was working under, but felt it was the duty of the School Board to bring a budget that presents the needs of the school system. Mr. Wilson advised that the increase of 6._ percent for teachers' salaries was the lowest he was aware of it the state. The proposed school budget is 6.5 percent over the current budget. Mr. Wilson also presented the proposed Capital Outlay budget to the Board of Supervisors, and he and Homer Duff, Director of Facilities and Operations described the largE projects planned by the School Board. Mr. Wilson concluded hi: presentation by thanking the Board of Supervisors for them assistance. Supervisor Brittle expressed hope that the County any School Board could consolidate some projects and save money Supervisor McGraw pointed out the the tight budget was due i part to circumstances beyond their control such as annexation loss of potential tax base from commercial growth in thos annexed areas, and efforts to bring the level of services up t other localities in the area. Supervisor Nickens stressed th importance of economic development growth to increase the to base. He also stated he felt now was the time to get amendment to the County charter to allow additional taxing powers. IN RE: .RECESS Chairman Johnson declared a recess at 3:55 p.m. March 30, 1987 ~ _ / IN RE: RECONVENEMENT At 4:05 p.m., Chairman Johnson reconvened the meeting. IN RE: BUDGET WORK SESSION WITH COUNTY STAFF 1. Sheriff' Department: Sheriff O. S. Foster informed the Board of the cuts that had been made in his budget. His primary budget request was for communication dispatchers. The Sheriff's Department had requested nine, and the final budget allowed for only two. Twenty vehicles were requested and only fourteen were approved. He also outlined the other requests which the County has not funded in the proposed budget. 2. Department of Public Facilities: Assistant County Administrator John Hubbard advised that this department has taken drastic cuts that will eliminate some services that are presently budgeted. $300,000 of existing programs have been dropped, including the CORTRAN program, the bulk and brush refuse collection, the drainage program and the project management programs. There have also been reductions in the parks and recreation programs. Mr. Hubbard stated they will continue to provide good service to the public. However, everyone must inderstand that with the budget constraints, certain services Nill no longer be available. Supervisor Brittle asked Mr. Hubbard to study user Eees, privatization-and other sources of funding in the recreation area. 3. Department of Community Development• Timothy ~ubala, Assistant County Administrator reported that his budget showed a two percent increase. He advised there are two major programs planned in his department. One is economic development ind the other is the zoning ordinance update based on the March 30, 1987 ~ ~ / Comprehensive Plan. He described what will be necessary t accomplish these goals. Supervisor Johnson reiterated the importance of sit preparation in attracting economic development to the County Supervisor Nickens asked what percent salary increase the employees of the Regional Partnership and Fifth Plannin District Commission will be receiving. He felt that the Count should not allocate additional funds to these agencies so tha they may give their employees a larger salary increase tha County employees receive. He requested similar information fro'. Mental Health and Total Action Against Poverty. 4. Fire and Rescue Department• Tommy Fuqua, Firs Chief presented the proposed budget requests for his department He pointed out that these requests have been discussed in previous work session. He described the accomplishments of thi: year. He also outlined the plans for the proposed budget any presented a list of unfunded items. 5. Department of Management Services• John Chambliss, Assistant County Administrator stated their major goal was tc maintain or improve stability of the County through striving fog the most efficient and effective use of available resources, t< consider both the present and future fiscal impact on the decisions made, to maximize the revenue potential and minimiz duplication of effort. He described the steps that the Board an staff have taken to accomplish these goals, including proratio of personal property tax and annual reassessment of real estate Supervisor Johnson requested that when projects ar planned and funds are requested, that the Board members b advised of where the monies are coming from. IN RE: ADJOURNMENT March 30, 1987 At 5:03 p.m. Chairm adjourned until Tuesday, April 7 L-/ Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 April 7, 1987 The Roanoke County Board of Supervisors of Roanok County, Virginia, met this day at the Roanoke Count Administration Center, this being a special meeting continue from March 24, 1987. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 4:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Le Garrett, Supervisors Steven A. McGraw Harry C. Nickens MEMBERS ABSENT: Supervisor Alan H. Brittle Elmer C. Hodge, County Administrator; Johc STAFF PRESENT: Assistant Count' M. C h a m b l i s s, Administrator for Management Adm n istrato~ R. Hubbard, Assistant County W. Gubala of Public FacilitieAdmin~istrator fo Assistant County Community Development; Paul M. MaDePu~ County Attorney, Mary H. Allen, Clerk; Diane Hyatt, Director of Finance Reta Busher, Director of the Budget. IN RE: REQUESTS TO POSTPONE, ADD OR CHANGE TAE ORDER OF AGENI ITEMS Supervisor Garrett asked that Item B-3, Authoriyatio for the County Administrator to execute a contract to leas parking spaces, be added to the agenda. April 7, 1987 ~- / RE: NEW BUSINESS 1 Approval of Appropriation for Expenditures during he fiscal year 1986/87: County Administrator Elmer Hodge stated hese were housekeeping procedures necessary to adjust the 986/87 budget. The first item accepts the revenue of $125,000 rom the settlement agreement with Friendship Manor and requests hat the revenue be used for pay the professional fees of $75,000 or this litigation, and that $50,000 be used to purchase roperty adjacent to the Regional Landfill. Supervisor Nickens suggested that the $50,000 be armarked for land acquisitions and land improvements rather than specific acquisition. Supervisor Nickens moved to approve this .ppropriation as amended. The motion was seconded by Supervisor IcGraw and carried by the following recorded vote ,YES: Supervisors Garrett, McGraw, Nickens, Johnson LAYS: None ABSENT: Supervisor Brittle Mr. Hodge reported the second item is for an additional 145,000 to fund expenses related to the County's current Lnsurance coverage. The funds will be transferred from the Board ;ontingency. Supervisor McGraw moved to approve this transfer. The notion was seconded by Supervisor McGraw and carried by the Following recorded vote: AYES: Supervisor Garrett, McGraw, Nickens, Johnson SAYS : None ABSENT: Supervisor Brittle Mr. Hodge stated the third item is for an additional ppropriation of $310,000 to cover property and right-of-ways for he West County Reservoir. This also includes money deposited ith the Courts concerning condemnation proceedings. Mr. Hodge elt these expenditures should conclude appropriation of property ~- April 7, 1987 --~. ---- for the reservoir. The funds will come from the Unappropriated Fund Balance. Supervisor Garrett asked if this item could be delayed since was some confusion on exactly how the money was being spent. Mr. Hodge responded that these checks have already been written. Supervisor McGraw moved that the funds be appropriated for this purpose with the understanding that any unused money be returned to the unappropriated fund balance. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: Supervisor Brittle 2. Transfer of Unused 1985/86 Budget to Schools: Mr. Hodge stated this had previously been discussed in Executive Session. The Superintendent of Schools had reported there was a balance of $180,000 in sales tax at the end of the 1985/86, and this was to be transferred to the school budget. In anticipation of receiving this money, the Schools hired additional personnel. After investigation and audit, the County staff found that the actual excess was only $65,128. This money must now be transferred to the school budget from the unappropriated balance. Supervisor McGraw moved that $65,128 be transferred to the Schools from the unappropriated fund balance. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: Supervisor Brittle 3. Authorization for the County Administrator to execute a contract to lease parking space behind the old Post Office in Salem: Mr. Hodge explained there is a shortage of parking for the personnel at the Courthouse in Salem. The April 7, 1987 ~ / heriff's Department has negotiated with an adjacent landowner to ise a parking lot behind the post office. It will be necessary o enter into a contract on a month-to-month basis for use of .his parking lot. The cost will be $100 per month and will allow n additional 28 parking spaces. The Sheriff's Department will bsorb this cost within their budget. Supervisor McGraw moved to authorize the County dministrator to execute the necessary contracts at a total cost of to exceed $200 per month. The motion was seconded by upervisor Johnson. ', Supervisor Nickens asked why it was necessary to pay he federal government for employees to parking in a public arking lot. Mr. Hodge responded that the original request was or $300 per month, and they negotiated down to $100 per month. he motion carried by the following recorded vote: YES: Supervisors Garrett, McGraw, Johnson AYS: Supervisor Nickens BSENT: Supervisor Brittle RE: BUDGET WORK SESSION Mr. Hodge stated this work session was to respond to uestions and requests from the Board from previous budget work ession. He presented documents showing the new sources of evenues for the next fiscal year and where the revenues will be sed. He also presented a list of significant requests which ere not funded for 1987/88. Mr. Hodge outlined the priorities stablished by the Board and highlighted how these priorities ere met. He also reviewed the proposed General Fund Revenues nd Expenditures. Concerning the elimination of brush collection, John ubbard, Assistant County Administrator for Public Facilities tated that brush would be picked up during the regular ~! / April 7, 1987 collection if it is bundled and in the proper length. Superviso McGraw asked if a fee could be charged to continue brus collection. Mr. Hubbard stated it would be difficult to budget, but he would study this and report back to the Board. Supervisor Nickens stated he was concerned that ver little is being allocated for future economic development with the exception of the Spring Hollow Reservoir. Mr. Hodge presented possible revenue sources for the future. With approval of the General Assembly, a 1/2 cent sales tax could generate $1.7 million dollars; a septic tank fee could generate $29,000; reinstitution of the refuse fee could generate $1.3 million dollars, minus the administrative expenses. If the charter were amended to allow for a meals tax and cigarette tax, potential revenue could be $900,000 for meals tax and $200,000 for cigarette tax. IN RE: EXECUTIVE SESSION At 5:20 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia, Section 2.1-344 (a) (2> to discuss the real estate matter. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: Supervisor Brittle --" IN RE: OPEN SESSION At 5:45 p.m. Supervisor Johnson moved to return to open session. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Garrett, McGraw, Nickens, Johnson s April 7, 1987 YS: None SENT: Supervisor Brittle f RE: RECESS At 5:46 p.m. Chairman Johnson declared a dinner recess. RE: CALL TO ORDER At 7:00 p.m. Chairman Johnson called the meeting back order . ITEMS CONTINUED FROM MARCH 24, 1987 1. Approval of Resolution Adopting Design and Construction Standards for Water Facilities• Supervisor Johnson moved that this item be continued to April 28, 1987. The motion was seconded by Supervisor Nickens. Chairman Johnson appointed Supervisors Brittle and McGraw to a special task force to discuss this issue with members of the Homebuilders Association and County staff. The motion carried by the following recorded vote: AYES: Supervisors Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: Supervisor Brittle 2. Request from the Roanoke County School Board to authorize the application of a supplemental literary loan for construction of the addition to Cave Spring Elementary School: Superintendent of Schools Bayes Wilson stated this request is part of the capital outlay program that has bec^ ^ngoing for five years. The supplementary loan request is for $175,000 for construction of a kindergarten room to the Cave Spring Elementary April 7, 1987 School. The amount is based on bids received during Marc of 1987. Supervisor Nickens moved to approve application of the supplemental literary loan. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: Supervisor Brittle IN RE: SECOND READING OF ORDINANCES 1 Ado tion of an Ordinance repealing Section' 20 1-11 (a), (b), and (c) of Chapter 20, "Water" of the 1971 Roanoke County Code, which is Chapter 22, "Water" of the 1985 Roanoke County Code: Supervisor Nickens moved to approve the second reading of this ordinance. County Attorney Paul Mahoney requested that this item be continued until April 28, 1987 sc that it may be approved along with the Resolution Adopting the Design and Construction Standards for Water Facilities. Supervisor Nickens withdrew the motion. Supervisor Johnson moved to postpone action on thi= item until April 28, 1987. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: Supervisor Brittle IN RE: PUBLIC HEARINGS 1. PUBLIC HEARING TO SET THE FOLLOWING TAX RATES: (A) REAL ESTATE TAX RATE OF NOT MORE THAN $1.15 PER $100 ASSESSED VALUATION. April 7, 1987 ~ _ / (B) PERSONAL PROPERTY TAX RATE OF NOT MORE THAN $3.50 PER $100 ASSESSED VALUATION. (C) MACHINERY AND TOOLS TAX RATE OF NOT MORE THAN $3.00 PER ASSESSED VALUATION. County Administrator Elmer Hodge reported that Bayes Nilson, Superintendent of Schools will be present to review the proposed budget for the schools, and Mr. Hodge will then review the County's proposed budget. Mr. Wilson presented to the Board and audience the proposed school board budget and pointed out that they are still in the process of studying reductions to comply with the money available. He stated all items are either equal to or less than last year's budget with the exception of insurance premiums, costs associated with relocation of the students presently at' Southview School, and special education tuition. He stated they understood the budget constraints for this year and would continue to look for additional cuts. Mr. Hodge again reviewed the highlights of the proposed) et from the documents that he had presented to the Board at he afternoon session for the benefit of those citizens in the udience. Citizens speaking on the proposed tax rates were: 1. Mr. Roger Vest, 7892 Five Oaks Road S. W., who epresented Back Creek Rural Village Civic League. Their civic eague is concerned with needs not being met in their area ncluding fire service, school service and improvements to Route 21. 2. Mr. Sid G. Bishop, 5211 Chukar Drive S.W., who was pset with the growth of assessment on .his real estate and the rowth of his personal property tax. He felt that the tax rate hould be reduced to $1.07 per $100 of assessed value. L- / April 7, 1987 - _ - - Supervisor Nickens moved to set the real estate tax a $1.15 per $100 assessed valuation. The motion was seconded b Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: Supervisor Brittle Supervisor McGraw moved to set the personal propert tax at $3.50 per $100 assessed valuation. The motion wa seconded by Supervisor Garrett and carried by the followin recorded vote: AYES: Supervisors Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: Supervisor Brittle Supervisor Garrett moved to set the machinery and tool tax rate at $3.00 per assessed valuation. The motion wa seconded by Supervisor Johnson and carried by the followin recorded vote: AYES: Supervisors Garrett, McGraw, Nickens, Johnson NAYS: None ABSENT: Supervisor Brittle 2, PUBLIC HEARING FOR CITIZEN COMMENTS ON THE PROPOSED ANNUAL BUDGET FOR FISCAL YEAR 1987/88 Supervisor Nickens announced that the Board o1 Supervisors was establishing a task force to study alternative methods to continue the CORTRAN transportation system for the elderly and handicapped in Roanoke County. Part of th responsibility of the task force will be to find sources o funding for this system in the future, since funding for thi program will be eliminated from the County budget. Citizens speaking for increased funding for th proposed school board budget for fiscal year 1987/77 were: L-- April 7, 1987 1. Rita Watson, 6628 Wendover Avenue, Roanoke, Va. 24019, President of the Roanoke County Council of PTA's. 2. Doris Y. Boitnott, 716 Sterling Road, representing the Roanoke County Education Association. 3. Shirley Black, 5025 Cave Spring Lane, Roanoke, Virginia. 4. Carolyn W. Robbins, 3898 Vauxhall Road, S. W., Roanoke, Virginia. Citizens speaking in support of funding for the CORTRAN transportation system for the elderly and handicapped were: 1. Ruth Donaldson, 129 Hershberger Road S. W., Roanoke, Virginia 2. Richard F. Boehler, 3324 G. Circle Brook Drive S.W. Roanoke, Virginia 24014 3. Edwin A. Hornby, 3929 Hyde Park Drive S. W., Roanoke, Virginia, representing the Disabled American Veterans. 4. Matthew Banks, 126 Craig Avenue, Vinton, Virginia 24179 representing the League of Older Americans. 5. James T. Stasko, Sr., 3732 Manassas Drive, S. W., Roanoke, Virginia 24018. Also speaking on the proposed budget was William T. McAuley, 3951 Chaparral Drive, Roanoke, Virginia 24018 who was concerned about possible waste in the budget. In response to a question from Supervisor McGraw as to whether the citizens in the audience would be willing to pay an additional 1/2 cent sales tax or a 5 cent increase in the real estate tax rate, the majority raised their hands. Supervisor Johnson pointed out that if all the proposed programs in both the County budget and school budget were funded, it was require a 24 cent increase in the real estate tax rate. April 7, 1987 ~- - / A-51287-6.b _ ITEM NUMBER AT A REGULAIAMHELDNATOTHEHROANOKE OCOUNTYEADMINISTRATIONNOCENTER COUNTY, VIRGIN MEETING DATE: May 12, 1987 SUBJECT: Confirmation of Committee Appointments COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Human Services Committee: Supervisor Nickens has received notification of the resignation of C. L. Whitehurst, representing the Vinton Magisterial District. Mr. Whitehurst's term expires December 31, 1988. Dr. Nickens is nominating Ms. Cindy e saranto~ onfirm Ms. Leamanussappointmentrto term. It is now nec Y the Human Services Committee. Recreation Commission Supervisor Johnson has received notification of the resignation of Mr. William Sarver, representing the Hollins Magisterial District. Mr. Sarver's term expires June 30, 1989. Mr. Johnson is nominating Mr. BilessarPytosconfirmlMrr.Pyleseappointmentrto term. It is now nec Y the Recreation Commission. APPROVED BY: SUBMITTED BY: Elmer C. Hodge Mary H. Allen County Administrator Deputy Clerk --- --------- --- ---- ---------------- VOTE ACTION No Yes Approved (X) Motion by: Nickens/J ohnson Brittle ~. Denied ( ) Garrett ~- Received ( ) Johnson ~ Referred McGraw _~ To Nickens -X_ cc: File Recreation Comm ission File Human Services Committee File Reta Busher Darrell Shell o~ POANp,I.~ Z ,~ ~ ~ ~~ a ~~ ~~ ~~~ ~~~~~ 18 E5o 88 SFSQUICENTENN~P~ A Beau~i~u/Beginning BOARD OF SUPERVISORS BOB JOHNSON. CHAIRMAN HOLLINS MAGISTERIAL DISTRICT LEE GARRETT. VICE-CHAIRMAN COUNTY ADMINISTRATOR WINDSOR HILLS MAGISTERIAL DISTRICT ALAN H. BRITTLE ELMER C. HODGE 1 n O 7 CAVE SPRING MAGISTERIAL DISTRICT May 13 , J v STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Mr. W. L. Whitehurst 1354 Duke Drive Vinton, Virginia 24179 Dear Mr. Whitehurst: The Board of Supervisors have asked me to express their sincere appreciation for your previous service to the Human Services Committee. Allow me to personally thank you for the time you served on this Board. Citigzens iverofpthemselves and needs of their community and willin to g their time are indeed all too scarce. Very truly yours Bob L. Johns, Chairman,,:,~~,;:,.'~;,~ Roanoke County Baar'd` of Supervisors mha P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772-2004 O~ ROANp~.~ ~ 'A A 2 O ~ , a= 18 E50 88 SFSI?UICEN7ENN~P~' A Beautifu/8eginning COUNTY ADMINISTRATOR ELMER C. HODGE May 13, 1987 Mr. William Sarver 2721 E~libassy Drive N. W. Roanoke, Virginia 24019 Dear Mr . Sarver The Board of Supervisors have asked me sincere appreciation for your previous service to Commission. Allow me to personally thank you served on this Board. Citizens so responsive their community and willing to give of themselvl are indeed all too scarce. Very truly yours BOARD OF SUPERVISORS BOB JOHNSON. CHAIRMAN HOLLINS MAGISTERIAL DISTRICT LEE GARRETT. VICE-CHAIRMAN V:INDSOR HILLS MAGISTERIAL DISTRICT ALAN H. BRITTLE CAVE SPRING MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT to express their the Rrecreation for the time you to the needs of ~s and their time ,~~ V~ Bob ,~ .Johnso C~a.~~ma;L~;~ :'A~ ;~ ~. '~: .:~ Roanoke Counf.y ~Board~ of-v~Supe"rvi~sors mha C~v~ixn~~ of ~vttnu~e P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772-2004 OF ROANp~,~ h •A % Z A ~ ~ J ? a 18 ~E50 88 S~SQUICENTENN~P~ A Beauti~ulBeginning COUNTY ADMINISTRATOR ELMER C. HODGE May 13, 1987 Mr. William Pyles 6807 Tinkerdale Roanoke, Virginia 24019 Dear Mr. Pyles; BOARD OF SUPERVISOR: BOB JOHNSON. CHAIRMA HOLLINS MAGISTERIAL DISTRIC LEE GARRETT. VICE-CHAIRMAI WINDSOR HILLS MAGISTERIAL DISTRIC ALAN H. BRITTLI CAVE SPRING MAGISTERIAL DISTRIC STEVEN A. MCGRAV CATAWBA MAGISTERIAL DISTRIC' HARRY C. NICKEN~ VINTON MAGISTERIAL DISTRICT This is to advise that at their meeting held on May 12, 1987 the Board of Supervisors voted unanimously to appoint you as a member of the Recreation Commission to fill the unexpired three-year term of Mr. William Sarver. Your term will expire 6/30/89. State law provides that any person elected, re-elected, appointed, or re-appointed to any body be furnished a co Freedom of Information Act; your co PY of the sending you a co PY is enclosed. We are also py of the Conflicts of Interest Act. Both of these have been amended by the 1984 Session of the Virginia General Assembly, and a copy of each amendment is attached. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Ver truly . ur ~~. Bob L. John n, Chairman Roanoke Cou y Bgar~l.~pE.;~•h~$,r~isors mha Enclosures CC: Department of Parks & Recreation C~uixnt~ of ~nttnnke P.O. BOX 29800 ROANOKE, ViRGiNIA 2 4018-079 8 (703) 772-2004 O~ ROANps.~ ti 'A L Z 9 ~ ~ ~ a2 18 E50 88 SFS~UICENTENN~PV A Bcauti~u/ Bcginning COUNTY ADMINISTRATOR ELMER C. HODGE May 13, 1987 Ms. Cindy Leaman 611 Aragona Drive Vinton, Virginia 24179 Dear Ms. Leaman: BOARD OF SUPERVISOR BOB JOHNSON. CHAIRM< HOLLINS MAGISTERIAL DISTRI~ LEE GARRETT. VICE-CHAIRMf WINDSOR HILLS MAGISTERIAL DISTRI~ ALAN H. BRITTI CAVE SPRING MAGISTERIAL DISTRIi STEVEN A. MCGRA CATAWBA MAGISTERIAL DISTRII HARRY C. NICKED VINTON MAGISTERIAL DISTRI( This is to advise that at their meeting held on May 13, 1987 the Board of Supervisors voted unanimously to appoint you as a member of the Human Services Committee to fill the unexpired two-year term of Mr. C. L. Whitehurst ending December 31, 1988. State law provides that any person elected, re-elected, appointed, or re-appointed to any body be furnished a copy of the Freedom of Information Act; your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. Both of these have been amended by the 1984 Session of the Virginia General Assembly, and a copy of each amendment is attached. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Ve~~;tru~yi' ~ours',~' r 4 ~ Bob L. Johnson, Chairman Roanoke. CouE~rr'ty .Board , of.;-Supervisors mha Enclosures CC: Reta Busher, Director of the Budget C~n~tnt~ n~ ~ottnuke P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-079 8 (703) 772-2004 /y- / During the months of March and April, 1987, the following economic development activities took place: 1. Activities coordinated with the Regional Partnership included the following: A. Participated in prospect's visit to Roanoke; prospect is still active. B. Participated in three meetings in Chicago arranged by Partnership for domestic recruitment efforts as part of recent Chicago visit. See item 5 below. C. Provided information on County demographic and statistical data for "Case" brochure updating. D. Met with Partnership's Marketing Committee to rank prioities for marketing strategy as a follow-up to goals and objectives meeting 2. The following company received a Certificate of Appreciation for building in Roanoke County: A. Roanoke Orthopaedic Center 3. One response was received from Plants, Sites, and Parks magazine as per an index reference in the March - April issue. The company responding has been contacted and information has been forwarded. This index reference is a spin-off from our September-October 1986 ad which has now generated a total of 15 responses. 4. Two local companies expressed a need to expand their operations. One required a minimum of 8,000 square feet of space, the other requires 15-18,000 square feet of space. Continual interest has been shown in remaining parcels of the County's Southwest Industrial Park. 5. During the month of April, 1987, the Economic Development Division participated in a Valley-wide effort to tell industrial relocation representatives relocation consultants in the Chicago area about the advantages of doing business in Roanoke. The meetings held in Chicago were positive and enlightening. Corporate representatives were happy to see our interest in visiting them. 6. The following local companies were visited: A. Environmental Testing Services ETS B. John W. Hancock Jr. Co. If there are questions or comments, please advise the Economic Development Division. /r'~ COUNTY OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Original Budget 7-1-86 $129,000 November 26, 1986 Health Insurance Coverage for Retired County Employees (6,300) December 16, 1986 Planning Commission Travel (2,046) December 16, 1986 Board of Equalization (4,000) January 13, 1987 Board of Supervisors and Management Staff Planning/ Goal Setting Work Session (6,500) January 13, 1987 Volunteers Training Seminar (2,500) February 10, 1987 Roanoke Valley Constitution's Bicentennial Commission (500) February 24, 1987 Sesquicentennial (10,000) March 24, 1987 Regional Airport Commission- (13,224) Survey April 7, 1987 Additional Insurance Premiums (45,000) April 28, 1987 Additional Detention Home Funds (8,000) Balance of Board Contingency at April 28, 1987 30 930 Sulsnitted by, - - ~~ Diane D. Hyatt Director of Finance ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: May 12, 1987 SUBJECT: Accounts Paid - April 1987 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: $1,712,013.70 Payroll: 04/03/87 Bi-weekly $346,772.58 04/17/87 Bi-weekly 342,065.77 $688,838.35 688,838.35 $2.400.852.05 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~~~ ~ ~ Diane D. Hyatt Director, Department of Finance APPROVED: ~,~~ Elmer C. Hodge County Administrator -------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred To Brittle Garrett Johnson McGraw Nickens ~-~/ COUNTY OF ROANOKE, VIRGINIA UNAPPROPRIATID BALANCE $1,584,637 Original Budget July 1, 1986 February 10, 1987 Interest Expense for (100,000) Short-Term Borrowing April 7, 1987 West County Water Reservoir (310,000) April 7, 1987 Transfer to Schools of Unused 1985-86 Budget (65,128) Reserved for 1987-88 budget (50,000) ----- riated Bala nce at April 28, 1987 $1.059.509 Unapprop The recommended level foe tontal ge~er~lffund9budgetis $1,502,287 which is 3 percent of th Submitted by, Diane D. Hyatt 0 Director of Finance ~~~ DEVELOPMENT DATA REPORT ~ ~OANp~~/ ROANOKE COUNTY z' ., NT OF DEVELOPMENT a pEPARTME 38 APRIL 1981 MEMORANDUM /~ ~~ TO: Members of the Board of Supervisors D. 5heffler, Economic Development Specialist FROM: Brent DATE: April 22, 1987 first Quarter, 1987, Development Data Report SUBJECT: F ment projects in ro ress of eriod of aanuary 1987 - March 1987, A review of the P g the p Roanoke County during shows the following highlights: uarterly report are made arisonsuarterlofglast year. Please note that comp with reference to the same q its (135) are down 8~ from 1, New Single Family building permThe total value of these ear (146)• 712 to $7.779,515• the same quarter last Y 2~ from $7,903, permits also decraaeedalue per permit increased almost 6~ from However, the aver g $54,135 to $57.626' ss ermits increased fromlooeto°$i``'~640e132a 2, New Busine P 683,100 to increased in the toerlpermit declined 83~ from $ The average value P rom $117,152. air permits issued incre~hedfirst 3, Business Alterations and RePuarter of 1986 to 25 lermits 17 permits issued i47ohincreaseq. The tota1630luThefaverage value quarter of 1987 (a ~ 453,338 to $g67' to $34,705 (1987). issued in~rincreased 30~mfrom $26.667 (1986) per perms mits issued for the quarter increase206r240non The value of this permit is $ 4, Industrial per in 1986 to one in 1987• and Professional permitse~mitsdissuedash wever, 5, Off ice Bank one to two% The t62113311to $58-368se P dropped 81o from $ uarter's report. ort is compared with last q Summary. When this rep ht decrease while housing•development has taken on a slag sal development is leaning toward an increase. commercial-industr lease advise. If there are any comments or questions, P Source: Services, reports and Mrs. Gloria Divers of the°~ ° ledrboth theumonthly 1987. c - March, Department of Deportsmfor'the period January the quarterly ,U -s OANO °~R ~~ ~ ~ Yt~~~ ~ ,~~~t Z ~~~~~~ ~ 2 a~ 1818 DEPARTMENT OF DEVELOPEMENT BUILDING INSPECTION DIVISION YUIlDINO PERMITS ELECTRICAL PERMITS PLUM®INO PERMITS M(GNANIC AL P(R MITB I,,l E M 0 R A N D U M T0: Timothy W• Gubala Assistant County Administrator Gloria Divers, Permit Clerk FROM: Department of Developmen April 3, 1987 DATE: SUBJECT• Quarterly Report for Business Construction • d is the quarterly report from Construction Building Attache ment for the quarter of January Department of Develop reports for January, February Services, thru March, 1987 and the monthly and March, 1986. uestions, please contact Department of If there are any q Development at 772-2065. p, O. BOX 3800 ROANOKE. 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ITEM NUMBER_%__.___ THE f30ARD OF SUPERVISOISTRATIONNOCENTER AT A REGULAR MEETING OF Ty VIRGINIA I3ELD AT THE ROANOKE COUNTY ADMI COUN ~ M_Eh:'PING DATE: P~iay 12, ',`'S7 SUI~,7E___=`h_ YC~U~H HAVEN I I Project Status Report COUNTY ADMINIS`TRATOR'S COMMENTS: SUMr1ARY OF INh'ORMATION __ i I ~i i ~~g A. reimbursement U.S.D. 1987. letion of the building has been completed. Final come 'tted to the Department of Corrections on April 29, and submitting reimbursement forms for r~c;uest forms were subm~ ,., are in the process of obtaining -~ie remainder of the building costs. ctor's final estimate for our basement renovation work cs e is more than twice the original The contra 000. Because this fsgu less costly ways to do the ,o approximately ~6, loring work will not begin until other options are examine . estimate, Gary Robertson and I are exp rroject. Therefiore, rass emerging. raded and seeded and we now have and has been g YOUTH HAVEN II stafif Our y the Garden Clubs• ardens. _andscape work has been comploneoubyvegetable and flower g -;d resident are now working =~ocrarn Development Fx Administration ,ill be coming the week of to report t'nat t~~ro ne~~r residents I am happy rocess. lyg~, Several other referrals are in p arrived at a derbal ~~~~`i `~ royal, we have ;iith the County Administrator's aPor placement slots at Y~UTH HAVEN II. ~_~ a reernent with Roanoke City or until Youth Haven I and W~UIHrHAeE~.IQII 'rade off g ~, 1987 Roanoke Count/ -~,~ ~~greement extends to ~ ~ ~ `chP per comes f i rst. ro rams i ~~ the -come Title XX eli~~ible, ~ Roanoke City p 9 .-~ oath it places in se ond; and the Ju~~enile j ,,~>rnent s I of cred i t for Y f i rst; Sanctuary, or trade-o ~ f would apply these credits, `==llo~:ring order: Youth HaRoanoke City II. Instead of paying we +ention Center, third. ~ at Y UTH HP,V r~ rr,s°~ slots, for placement of its girl > costs back and fiorth between Roanoke County and Roanoke rtment now in the prOCess of setting uP P;acEment ~~ ,,ill be trading placement slots. We are and Roano~e CountyCoePt Ser~~ice -.~ in~~plementation meeting with Roanoke City Roanoke City and Roanoke County Directors, and the Directors of Youth Haven I, ~~ ~~,;,:cial Services Mr. Hodge, Dlr. Ritchie, both Youth, Haven I and Y~UTr'~ 1~-it Directors' In the meantime urisdiction. Since our adm;ssions ~;~~y;~_~P HAVEN I I and Sanct~a~~~' fircm each other's J ~_~~_Jr_r.l I I are accepting y ' ni ficantly, it would seem that lack of nificant issue impacting on our lo~~r ~;~~ referrals are now increasing sig ,ig s, ; a;,~ ment f ands may have eve I I been -s i ;~~nt census . ~_" ' nc; to s i . th,:~ thr i .._ ,~r,,_,:~ I ~'y.t ty DUe ~, (> 4 f N~:~ In-)rE i i the application nackat f'~r Title XX has bra n st~~te tc ke cne to a-~~~ars th<~t it wi I I IF~n~)th (0 p~c~Es), it it ~ kes an aver~i~lt, -~r ;~ morn I efied. ~;sua I I y, - r~ er su~rni~-ta I , P v~~ndcrship. iho significance ofi Title ~s ~~ ve federa l placement f u°'~s .;-,~;nths to <~~bta i-n Title ~~~ - local Department ofi Social services re'~1 '~ esource, thus making Youth Hai%en 1 and Y~UTH HAVEN it accessible ~11~)h fih ~ ~ r to ` i~~.rn. Pull is Relations o has been elected secretary of the Roanoke Chapter of the Natrona ar. She also has been selected M s. ~^J a l d As~ociatinn of Social 4~Jorkers for the 1987 ~ of Delta Si"ma Theta service sorority's public service award -;s recipient `;JEek Luncheon on May 9, 1 ~~ ~ ;;hi~~h will be presented at their annual May Da ~ made Easter Our resident and staf' participated in Clean Valle/ Y Easter card and cake which were taken to the Ronald McDonala House eg ;s, and which for Easter. the "Communicator", fete her i^Jatch for our fifth edition of our newsiet er, ;+i 11 be coming out this rncnth. OUr rnentor student will also comp ~r,entorship this month. a~.rsonne I ht counselor, Ms. Mays, is moving out our fiull-time nig 15' our reg ht 1987. Also, ular nig ' Unfortunately, ofi state. Her last day of work is May nselor has decided she would prefer working the two other shif s reliefi cou and Criminal History checks r Interviews, Division of Motor Vehicle, a er work and physi~al only. A~ ositions. As soon as final p p have been completed on th.,~e P licants, they should be on board during exams are completed on the top aPP the second or third week in Nlay. APPRl1Vf[i [i`f ` ~~ ---~~~~~ / ~._~ ~ / :i ~ ;~i /'-,. , i Elmer- L . Bodge Col.lnty Administrator ---------------------------------- VOTE - --- _-_ _._----------------ACTION No Yes Approv~~r1 ( ) Motion by DentF~~~ ~ ~ --- Rece i v~~~~1 R ~, f ~' r r ' ' ;1 _----- T o _ _ _-- -------------_ - -- - I3r.ittle Garrett Johnson McGraw Nickens _~`~ ~....A 7 ~ ~.g ROANORE COUNTY BOARD OF SUPERVISORS AGENDA MAY 12, 1987 Regular Board of Supervisors meeting. m.~ and to the Roanoke County Tuesday of the month at 2x00 P• 7:00 Welcome the second s will be heard at meetings are held on 00 m. public Hearing the fourth Tuesday at 3: of~each month. Deviations from this p.m on the fourth Tuesday t ~ ~`1 s cheduJlre~~ l~ t ~ p~npJ~',n `('Y1~~ ~~ S 00 p .M. ) A. ppENING CEREMONIES (2= 1, Roll Call. 2, Invocation: Arthur E. Grant Woodlawn United Methodist Church d e of Allegiance to the United States Flag. 3 , Ple g B. COUNTY ADMINISTRATOR'S COMMENTS TPONE, ADD, OR CHANGE THE ORDER OF AGENDA C, REQUESTS TO POS ITEMS. NS, RESOLUTIONS, RECOGNITIONS AND AWARD D. pROCLAMp,TIO Association Award for 1, presentation of AmerilanningnPrOgeCt. Outstanding student p s eol 'R e;~-y ~.I ~r1 ~j `P rO ~ e c.~' E. NEW BUSINESS b G ~ ~ mod. ~ I ~y ~, a-ri, ~!~~~ ~. 2 . P ~~ ~~ ~ • Q St- /° c~-~ F. REQUEST FOR WORK SESSIONS m ~ ~a-~~ G. REQUESTS FOR PUBLIC HEp,RINGS H, FIRST READING OF ORDINANCES Code Section Ordinance amending the Roanoke County 1• ) Unlawful disposal of RubbisUnlnwfulher 13-13 (a 14 (a) and ,~ material and Section lrowth of we s% ~~ accumulations of trash and g Public nuisances and abatement thereof. (c) uisition of Basemen s 2. Ordinance authorSeWeg line. for Castle Rock authorizing acquisition of easements for 3. Ordinance hway project. the Brambleton Avenue Hig I. SECOND READING OF ORDINANCES ter 5~ „Animal Article 2 of Chap requiring 1, Ordinance amending Code, and Fowl" of the RoCatseto°prevent Rabies. the Vaccination of from Urban ting Deed of Easement 2. Ordinanmentcand Investments, Ltd. Develop J, AppOINTMENTS REPORTS AND INQUIRIES OF BOARD MEMBERS K. I„ CONSENT AGENDA ERS LISTED UNDER THE CONSENT AGENDWi LE BE ALL ITT THE BOARD TO BE ROUTINE ORDFORMS LISTED CONSIDERED BY THAT ITEM WILL BE ENACTED BY ONE RESOONTiSN DESIRED-FO ILL BE CONSIDERED BELOW. IF DISCUS REMOVED FROM THE CONSENT AGENDA AND W SEPARATELY. 1987 Meetings - March 30, 1, Minutes of C Q. -~~ Cam- °`.i G ~~~~ 2 M• CITIZENS' COMMENTS AND COMMUNICATIONS N• REPORTS 1, Economic Development Update 2• Board Contingency Funds 3• Accounts Paid - April 1987 4 , Unappro riated ~ n~Q,~ae~~~ rt inia S • ~g~~~~Pm~rsuant to the Code of Virg Q• EXECUTIVE SESSION p 2,1-344 (a). R• ADJOURNMENT 3 REQUESTING AUTHORIZATION TO APPLY LOAN FOR THE RESOLUTION FOR A SUPPLEME TARP SCHOOL CLASSROOM ADDITION GLENVAR ELEIyEN for the loan application Fund a Literary been approved WHEREAS , School has to Glenvar Elementary and in the amount of $300,000.00, classroom addition of Virginia cost is by the Commonwealth ro~ected construction WHEREAS, the current p the County School $345,000.00% RESOLVED that THEREFORE, BE IT and NOW- of Richard E. Cullinan on motion County, of Roanoke Board of Roanoke of Supervisors requests the Board 1 board to submit an application to duly seconded, schoo Fund County to authorize said supplemental Literary Virginia for a 00 .for construction of the Glenvar the Commonwealth of 000. loan in the amount of $45, ementary School classroom addition. E1 recorded vote: Adopted by the following Charlsie S• Richard E• Cu Frank E. Thomas AYES: Paul G. Black- B. Chewning, Pafford, Barbara NAYS: None TESTES %" ~' ~ Clerk :~w~ TION TO APPLY AUTHORIZA LOAN FOR THTION UESTIAIG FUND ADDI RESOLUTION RENTAL LITERARY CAFETERIA FOR A SUppLEM SCHOOL MASONS COVE ELEMENTARY the n for Fund loan aPPlicatlO has been a nary School L 1 t e ntarY WHEREAS' , s Cove Eleme of ditiOn to Mason Virginia in the amount caf eter i a ad ealth °f is roomed by the Commonw n cost aPP 0.00. and ro7ected constructio $200,00 current P WHEREAS' the the County School 00; that 5285,500• REFpRE, BE IT RESOLVED Barbara B' Chewning and NOW. THE n°ke ti°n °f rs f oa on mO ° R County' SupervisO oke $Oard of Roan requests the $Oard °f ubmit an applicati°n to d s duly seconde ~ school board to Literary Fun rile said supplemental autho for a Elementary County toonweal of Virginia ~ Cove the Comm th 85-500.00 for the Mason s of $ unt the amo loan in School cafeteria addltlon• rded vote: S. wing reco Charlsie the follO Cullinan- Adopted by rd E' Frank E• Thomas Black- RBchCheWning~ Paul G. Barbara AYES : paf ford, NAYS = N°ne TESTE~ ;~ Clerk ~,~.~~~ APPLY ON REQUESTING AUTHORI FUND LOA FOR RESOLUTI LITERARY ADDITION FOR A SR ELEMENTARY SCHOOL CAFETERIA THE GLEDIVA r the Fund loan application fo a Literary been approved WHEREAS , School has Glenvar Elementary 000.00, and addition at the amount of $335. cafeteria Virginia in cost is by the Commonwealth of rojected construction WHEREAS, the current P LVED that the County School $347,500.00% IT RESO and THEREFORE, BE S. Pafford NOW. of Charlsie County, on motion °f Roanoke Board of Roanoke Board of Supervisors requests the lication to submit an app duly seconded, board tO Fund said school Literary County to authorize for a supplemental of Virginia the Glenvar the Commonwealth for construction °f in the amount of $12-500.00 loan addition• Elementary School cafeteria the following recorded vote: Adopted by Charlsie S. Richard E• Cullinan- ra B. Chewning- Frank E• Thomas Paul G. Black, p,YES : Barba Pafford, NAYS : None TEST Clerk FROM APRIL 28TH BOARD MEETING NOTES of Roanoke Detention Home Contract to City 26, Send re; Being heard on May Send letter to Springwood Associates 1987 Check PMM - should be do legal ad? FUTURE AGENDA ITEMS: MaY~ 1'~ - for Cats Second Readings - Rabies Ordinance ment and Deed of Easement from Urban Develop Investments Inc. - Weed and Trash Ordinance First Reading Council ort on Recycling Project for Clean Valley Rep Raising decal fees by $5.00 May_2~ March- wood Associates Petition - Held over from Spring flooding, sewer backup and ro ram of action to solve Report on Pobgems . drainage P ALSO INCLUDES CASH DISPERSEMENT JOURNAL