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Home My WebLink About10/11/1988 - Regular~ Ct~ ~- ~~ Ct~ r~,raivu,'~~ I h`tJ L ~v~.t~i_L-i'v~v~J r+'lf ~'V U '~, .~ is tti - y L v i b iJ V L y~:S.u't ~LhrtL ~r ~'vPiit~VlJl~t<:~ r ~, t:~ c ~ ?~ a :; t~lJtiiVUP~t_ V-~ L`iV1U JTTHTC u1• Vli'<vl~vlt+ l,l 1 Y Lr t{Li ."S iV l.. i~C rat'}-ju~~Vll ut' F~i.i~LjL,N~j"?\ 1, i I(~?t :.~Itiucr;Jl~.vc~) rev rv:/jriurZl~tL !~.~F'KtJLi\Tr,(LVt 1, Y' TY1~" iif":tJ-vruKLu l.Utl- ~iriHi lul`v, rtinii,i :,ii~~LS~rTil:iV 15 ~'U~L.1Jhcn ~t' (C1C IZIJJti;vtJt\t 11~~1LJ 4 rvUhLU-++CrrJ, )ti .rilr_Y iv~rvJr'kF'~f~ NuuLiJr-it;, li, iZu.HiJuht, i+~i fHt JTf~i~ ut- `vrtivli'v~i, ~L itr~TirY Tt-~r+T (t7t i~i\f'vf_l~t~v ~~:( ll.t rv1J NI;C~l'.iiici t~v Jrili. ivCVVJt~NYr_t1J ~.~v 1 C"~ f-i.iLLl:vti ityu LN I CJ U-'1/ jiJ/CSU i~''uf~i~V jl"vV ItiITv~JJ, Trig j~Tt-i uri( (. t- ul,T~,;L~ l7o r,L1C'~~;"~1Lr_Li J1u~viiTUKC NOTICE OF PUBLIC HEARING ON PROPOSED '. NOTE FINANCING BY THE COUNTY OF ROANOKE, VIRGINIA NoTlce Is hereby Oiven that the Board of Supervisors of Roanoke County, Vlrpinie,. (The "County") wlll hold a! public hearinp In accordance'. with Section 15.1-171.1 of the Code of Vlrplnia of 1950, as amended, on the Issuance of not To exceed s4 million short-Term revenue anticipa- tion notes (the "Notes") of the County for the purpose of~ meeTin0 casual deficits In The revenue of the County and in anTiclpaTion of the collection of taxes and other revenue of The County. The Dublic hearinp, which may be continued or adlourned, i will be held at 3:00 p.m. on Oc- tober il, 1988, before The ~ Board of Supervisors aT the Roanoke County Administre- tlon CenTer, 3738 Brambleton Avenue, Roanoke, Virplnla. Paul M. Mahoney County Attorney ~ (1600'1) (9LLLU alultl~lA'A;unoOa~louaoa Aau~ouy A;uno~ Aauoyvyy•W Inad •papuawa sa 'p,61 is a1 W 6~1A !a apo~ ay; Aq pa+ua~0 µNOyMa o; luaus i -end pNdopa sar rwllnlosa2! I ayl'µuno~+41 M aawna~ ~a -y;o pua saxa;;o uoll~Ilo~ a41 ;o,uol;adhliua u( pw A;uno~ ay; ;o anw~a~ ay; ul sil~liaP lansao ~nl;Nw ;o aso0~ntl a41 poi 000'000'K of do MOJ .coq W µune~ sy; Oulzl~o4; -na uoµn(oss~ a pa;dope („µ -uno~„) alulO~ln 'a~ouaoa ;o A;uno~ ay; ;o s~osln~atlng ;o p~ao9 ay;'BB6l'Ll ~ago;~0 u0 000'000'K VINI'J211A '3)IONV021 ~O A1Nf)O~ 'JNIMOa2109 d0 3~IlON ,,- ~+ rL ,~ vri jo~ / ~ ~' , He T ~-,.~ ~,. a u,.,T ~,.a r ~ _{ ?.1 `t 1. i -?tJ l ~.!•U f ~'jT ~. .,n ~ fit-' .t~.~~tc~w-sR.I ~~T+~' 1, L i~ ~~ ~ y n y P,' T rl .~ Ll C F -) _~,I~^t n1~,-,ra_~~,{T 1 ~:tl a~ ~.^? 1~' 1'~!-• 4 T~{~!~. n 7 7 T x,1'1 i.l ~ ('~ tl Ar ~~ ( _. w~-~,T 1. ^ -~T 1.-•,n~ -ice ( 7 ~. *!(~T-; -{"` ~r ? F,i Tr. y, T ~ -~ ~l ~ .~_ N _~ -~yyn4,~e-1~I nT ^~~ 4iT, nn~c.7 Y'?-' ~' ~( Vic- !.~'11~-?^b'~ ..'~ C?;-1..`. ~. 8~ Jl ~/Q/ Sirl^iH^!U O~ ~OANp~~ L a ~ 9 ti ~ 2 ~ 2 °.~ a ~ g E5°~ 88 SFS4UICEN7ENN~P A Beau~i~ul8cginning COUNTY ADMINISTRATOR ELMER C. HODGE C~vixnt~ v~ ~v~nake October 13, 1988 Mr. J. Richard CranwelN.W• 7540 Williamson Road, Roanoke, Virginia 24019 Dear Mr. Cranwell: Thi s i s to adhesgoardtoft October 11, 1988, appoint you as a member of the for a four-year term beginning t tuber 26 1992. BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD WEROBING MAG STER ALi DI STR CrT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT their meeting held on Tuesday, to Supervisors voted unanimously Industrial Development Authority September 26, 1988, and expiring Sep e erson elected, re-elected, State law provides that anb dy of the ointed to any be furnished a copy We are appointed or reapp our 1987 copy is enclosed. Freedom of Information Act; y also sending you a copy of the 1987 Conflict of Interest Ac . It is necessary that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rp for to your participation on this Committee. Please phone Mrs. Elizabeth W• Stheeoathladministered208 as soon as possible and arrange to have On behalf of the SupervisorsthankshandLappreciationafore County, please accept our sincere ointment. your willingness to accept this app Very truly yours, ~~ ~le , Deputy C erk Mary H. Roanoke County Board of Supervisors bjh Enclosures CC: Mrs. Elizabeth Stokes IDA Timothy Gubala, Secretary, P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 1703) 772-2004 O~ POANO,y-~L a F p ~ ~ 2 ~ 2 o `a` E50 $8 v SFSQUICEN7ENN~P A Beau~i~ul8eginning COUNTY ADMINISTRATOR ELMER C. HODGE C~vixn~~ of ~,~n~tnnke October 13, 1988 Mr. Paul D. Bailey 4474 Kirkwood Drive, S•W• Roanoke, Virginia 24018 BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W ROBERS. VICE•CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL OISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Dear Mr. Bailey: Tuesday, This is to advise that at therVisorsivot dl unanimously to October 11, 1988, the Board of Sup oint you as a member of therParks & Recreation Advisory _ term which will expires June reapp Commission for another three yea 30 , 1991 . h ou were nominated at a meeting prior to the Althoug Y ou.r reappoinment was expiration of your term, confirmation of everyone informed and not made by the Board. we areesendingeyou this letter. all records up to date, re-elected, rovides that any person elected, of the State law p body be furnished a copy We are appointed or reappointed to anY is enclosed. Freedom of Information Act; your 1987 copy din you a copy of the 1987 Conflict of Interest Act. also sen g On behalf of the Supervisorsthankshandiappreciationafore County, please accept our sincere ointment. your willingness to accept this app Very truly yours, • C,~--~~ g, Allen, Deputy Clerk Mary Board of Supervisors Roanoke County bjh Enclosures Director CC: Steve Carpenter, Parks & Recreation Department p.p. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772-2004 O~ POANO~~G > ~ A ~ ~ Z ~ Z J a ~ 8 Eso $g SFSQUICENTENN~P A Beauti~ul Beginning COUNTY ADMINISTRATOR ELMER C. HODGE (~v~tnt~ of ~n~nnk~ BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW October 13 / 19 ~+ `~ CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Mr. Tom Isenhart 5313 Cherokee Hills Drive Salem, Virginia 24153 Dear Mr. Isenhart: The Board of Supervisors have asked me to express their sincere appreciation for your previous service thankeyoudforrthe Development Authority. Allow me to personally time you served on this BanddwillingZtosgiverofpthemselvestand needs of their commun y their time are indeed all too scarce. Very truly yours Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors bjh cc: Timothy Gubala, Secretary, IDA P.O. BOX 29800 ROANOKE. VIRGINIA 24018-07 9 8 (703) 772-2004 O~ PpANOp-~ i ~ ~ 9 ti ~ 2 7 Z J a 18 E~ 88 SFSQUICEN7ENN`P A Btauli/ul8eginning COUNTY ADMINISTRATOR ELMER C. HODGE (~v~mf~ ~~ ~.Rv~t~tnl~~e Mr. and Mrs. Fred 3922 Adair Circle Roanoke, Virginia October 12, 1988 LeClaire 24018 BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W• ROBERS. VIGE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NIGKENS VIN TON MAGISTERIAL DISTRICT Dear Mr. and Mrs. LeClaire: 1988, At their regular meeting on Tuesday, October 11, request Board of Supervisors unanimously approved theermit for the County Elementary School PTA for a raffle p of the Green19881ey October 29, The fee has been paid and your receipt is enclosed. our permit, and I You may consider this letter to be y it be displayed on the premises where the Raffle isermits suggest rovides that raffle and bingo p conducted. The State Code p therefore, the permit will however, is only valid be issued on a calendar-year basis; expire December 31, 1988. This perlication. for the dates specified on your app lease do not hesitate If I may be of further assistance, p to contact me at 772-2004. Very truly yours, Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors bjh ._ CC : ~~i'ssion~~' ~'df ~ the • Revenue' Commonwealth Attorney County Treasurer P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 9 8 (703) 772-2004 O~ ROANp,Y~ ~. ~~ Z o Z ,~ . a 18 ES0 88 SFSQUICENTENN~P A Bcauti(ulBeginning COUNTY ADMINISTRATOR ELMER C. HODGE October 12, 1988 Rev. Bob Alderman Shenandoah Baptist Church 6520 Williamson Road, N.W. Roanoke, Virginia 24019 Dear take your the BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W• ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON NOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Reverend Alderman: On behalf of the Board of Supervisors, I would like to let you know of our appreciation this opportunity October 11, 1988 to attending the meeting on Tuesday, invocation. We feel these meetings the good of all it is most important to ask God's blessing so that all is done according to His will citizens. Thank you again for sharing your time with us. to for offer on and for Very truly yours, Lee Garrett, Chairman Roanoke County Board of Supervisors bjh P.O. BOX 29800 ROANOKE. VIRGINIA ?_4018-07`~8 (703) 772-2004 (~IILtritl~ A~ ~U~nD~tP O~ PCANp~F ~ ~ ' .~ Y ~ '~ ~~~~~1~ Z ~ ~~ v ,. a 1838 Eso 88 ~ ROANOKE COUNTY BOARD OF SUPERVISORS SFSQUICEN7ENN`P A Bcnuti'ul (3tg~n~~~"~ ACTION AGENDA OCTOBER 11, 1988 Regular Board of Supervisors meeting. m., and Welcome to the Roanoke County of the month at 3.00 p. meetings are held on the second Tuesday Tuesday at 3.00 p.m• public Hearings will be heard at 7:00 the fourth ~ of each month. Deviations from this p.m on the fourth Tuesday ING SCHEDULED FOR schedule will be annouTHIS•AFTERNOONS A PUBLIC HEAR THE 3:00 P.M. SESSION A, OPENING CEREMONIES (3:00 P.M-) 1, Roll Call SUPERVISOR NICKENS ABSENT 2, Invocation: ShenandoahnBaptbstlChurch 3, Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONEr ADD, OR CHANGE THE ORDER OF AGENDA ITEMS ECH REQUESTED ITEM H-3 BE POSTPONED TO 10/25/88 pMM REQUESTED ITEM RECOGNITIONS AND AWARDS C. PROCLAMATIONS, RESOLUTIONS, 1, Proclamation declaring the week of October 9 through 15, 1988 as Fire Prevention Week in Roanoke County. SAM/BLJ TO APPROVE UVV - HCN ABSENT Award 2, Presentation of Financial Award and Safety NHAVER AWARDS PRESENTED TO BOB JERNIGAN, DIANE gYATT, VINCENT COPE D. NEW BUSINESS 1, Approval to change Board of Supervisors meeting date to November 9, 1988. A-101188-1 BLJ/SAM TO APPROVE AND POST PROPER NOTICES URC - HCN ABSENT 2, Approval of funding for improvements to the Roanoke County Administration Center. POSTPONED TO 11/9/88 3, Appropriation of funds for the safekeeping of Roanoke County securities. A-101188-2 LG/SAM TO ALLOCATE FUNDS URC - HCN ABSENT q, Approval of a policy to finance public works improvements. A-101188-8'~ ING OF BLJ/RR TO APPROVE AND GO FORWARD WITH PUBLIC HEARING AND READ ORDINANCES URC - HCN ABSENT 5, Request from Roanoke County School Board for authorization to enter into an agreement Inipiativepate in the Governor's Educational Technology Procurement and Financing Program. R-101188-3 BLJ/SAM TO APPROVE RESO URC - HCN ABSENT E, REQUESTS FOR WORK SESSIONS NONE F. REQUESTS FOR PUBLIC HEARINGS NONE G. FIRST READING OF ORDINANCES 2 1, OrdinaleeofcC55tacreanmoreeorflessndinutherizing the s Southwest Industrial Park. RR/SAM TO APPROVE 1ST READING 2ND - 10/25/88 URC - HCN ABSENT 2. Ordinance authorizing the acquisition of four sanitary sewer easements to facilitate extension of public sewer to the Nichols Estate subdivision. RR/SAM TO APPROVE 1ST READING 2ND - 10/25/88 URC - HCN ABSENT H. SECOND READING OF ORDINANCES 1. Ordinance amending Chapter 17, Procurement Code. Article II, Competitive Procurement, Division 4, Small Purchases concerning small purchases. 0-101188-5 LG/SAM TO APPROVE ORD URC - HCN ABSENT 2. Ordinance accepting an offer and authorizing the conveyance of a right of way and easement to Appalachian Power Company- Vista Forest. 0-101188-6 BLJ/RR TO APPROVE ORD URC - HCN ABSENT 3, OrdeSafromaSalem1StonetCorporationland James9M. ac Turner Estate. POSTPONED TO 10/25/88 I, PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Public Hearing in accordance with Section 15.1-171.1 of the Code of Virginia of 1950, as amended on the issuance of not to exceed $4 million short-term revenue anticipation notes of the County for the purpose of meeting casual deficits in the revenue of the County and in anticipation of taxes and other revenue of the County. NO ONE SPOKE 3 2. Resolution authorizing the issuance and sale of Revenue Anticipation Notes in the amount of up to $4 million and acceptance of bid for said note. R-101188-7 LG/BLJ TO APPROVE RESO URC - HCN ABSENT NONE J, APPOINTMENTS 1, Building Code Board of Adjustments and Appeals. 2, Community Corrections Resources Board 3. Court Service Unit Advisory Council/Youth and Family Services Advisory Board q, Grievance Panel 5, Mental Health Services of the Roanoke Valley, Community Services Board. K. REPORTS AND INQUIRIES OF BOARD MEMBERS Mc~ PRESENTED REPORT FROMNSEA~TTLEOTO ICNVESTIGATE~WHYDTHEIRMER SMITH TO CONTACT PERSONNEL I RECYCLING PERCENTAGE IS HIGHER THAN ROANOKE COUNTY ROBERS REPORTED ON THE NORV~~ ATTENDED AND080EWERE PRESENT FROM JURISDICTIONS IN ROANOKE NORTHERN VA. THANKED THOSESU~PERVOI ORS BE SENTPTO GEORGE MASON~T A LETTER FROM THE BOARD OF UNIVERSITY EXPRESSING APPRECIATION FOR THEIR WORK ON THE. PROJECT . GARRETT THANKED ROBE~IANDEMCG~NO~CEDHTHATWTHE OANNUAL VML VALLEY COOPERATION CO CONFERENCE WAS VERY PRODUCTIVE. MAHONEY ANNOUNCED THAT VAUTIONAI. LAWO ONCERNINGDLEGALIiITY OFPTME FROM COMMITTEE ON CONSTIT SALE OF OLD COURTHOUSE IN SALEM. L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE C^*TCFUT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED 4 BELOW. IF DISCUSSION IS AGENDADAND WILLTBE CONSIDERED REMOVED FROM THE CONSENT SEPARATELY. R-101188-8 BLJ/SAM TO APPROVE URC - HCN ABSENT 1. Confirmation of committee appointment to the Industrial Development Authority and Parks and Recreation Commission A-101188-8.a 2. Acceptance of water and sewer service for Green Ridge Village. A-101188-8.b 3, Request for approval of a Raffle Permit for the Green Valley Elementary School PTA. A-101188-8.c 4. Acceptance of a resolution from Roanoke City Council declining to participate in the Spring Hollow Reservoir Project. A-101188-8.d 5, Acceptance of water line easement being dedicated by Sovran Bank. A-101188-8.e M. REPORTS RR/SAM TO RECEIVE AND FILE URC - HCN ABSENT 1, Report on Estimate of assessed values of residential and commercial properties located in the flood plain. 2. Capital Fund Unappropriated Balance 3, General Fund Unappropriated Balance 4. Board Contingency Fund 5. Update on proposed County Street Standards 6. Report on Utility Ordinances 5 N. CITIZEN CONII~IENTS AND COMMUNICP'TIONS 1, Alfred W. Powell to speak on the proposed Roanoke County street standards. WAS PRESENT AND SPOKE 0, EXECUTIVE SES440NgPu(~)aT0 DISCUSSCPOTENTIAI,rLITIGATION Section 2.1 3 ( ) CONCERNING LANDFILL AND (2) TO DISCUSS BOARD OF ZONING APPEALS LG/BLJ - UW AT 4:15 P.M. iJVV BLJ/LG OUT AT 4:48 P.M. - UVV NO ACTION p, ADJOURNMENT 6 o~ POANp~F ti ~ ^ 9 /fir' Z ~ ~~ ,~ ~ 83 Eso 88 sFSQUICENTEKN~P~ ROANOKE COUNTY BOARD OF SUPERVISORS A Benuti~ul8tginrtinR ~ AGENDA OCTOBER 11, 1988 Welcome to the Roanoke County Board of Supervisors meeting. Regular of the month at 3:00 p.m., and meetings are held on the second Tuesday the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. DeviationINGrSCHEDULED FOR schedule will SESSIONuTHIS AFTERNOONS A PUBLIC HEAR THE 3:00 P.M. A, OPENING CEREMONIES (3:00 P.M.) 1, Roll Call 2, Invocation: ShenandoahnBaptbstlChurch 3, Pledge of Allegiance to the United States Flag g, REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS C, PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1, Proclamation declp~eventionwWeekoinORoanoke9Countygh 15, 1988 as Fire 2, Presentation of Financial Award and Safety Award D, NEW BUSINESS 1, Approval to change Board of Supervisors meeting date to November 9, 1988• 2, Approval of funding for improvements to the Roanoke County Administration Center. 3, Appropriation of funds for the safekeeping of Roanoke County securities. q, Approval of a policy to finance public works improvements. E. F. G. H. I. 5, Request from Roanoke County School Board for articipate authorization to enter into an agreement to p in the Governor's Educational Technology Initiative Procurement and Financing Program. REQUESTS FOR WORK SESSIONS REQUESTS FOR PUBLIC HEARINGS FIRST READING OF ORDINANCES 1, Ordinance accepting an offer for andlnutherizing the sale of .55 acre, more or less, Southwest Industrial Park. 2, Ordinance authorizing the acquisition of four sanitary sewer easemhetNicholscEstateesubdivision. of public sewer to t SECOND READING OF ORDINANCES Chapter 17, P~~ „r°mant- Code 1, Ordinance amending Division 4, Small Article II, Competitive Procurchases. Purchases concerning small p 2, Ordinance accepting an offer and easement1to the conveyance of a right of way Appalachian Power Company- Vista Forest. 3, Ordinance authorizing the acquisition of 4.199 acres from Salem Stone Corporation and James I"I• Turner Estate. PUBLIC HEARING AND ADOPTION OF RESOLUTION 2 1, Public Hearing in accordance with Section .15.1-171.1 of thssuadnceoofVnotltoaexceed5$4 as amended on the i million short-term reveose oftmeepingocasuals o the County for the pure and in deficits iontof taxesuandfotherC~evenue of the anticipat County. Resolution authorizing the issuance and sale of 2' ation Notes in the amount of up to Revenue Anticip $4 million and acceptance of bid for said note. J. K. p,PPOINTMENT S 1, Building Code Board of Adjustments and Appeals. 2, Community Corrections Resources Board 3, Court Service Unit Advisory Council/Youth and Family Services Advisory Board 4, Grievance Panel 5, Mental Health Sersigoardf the Roanoke Valley, Community Service REPORTS AND INQUIRIES OF BOARD MEMBERS I,, CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT'AGENDwIAMEBE CONSIDERED BY THE BOARD TO BE ROUTINE AND ENACTED BY ONE RESOLUTION ESIREE~FO~TOITE WILLIBEED BELOW. IF DISCUSSION IS D WILL BE CONSIDERED REMOVED FROM THE CONSENT AGENDA AND SEPARATELY. 1, Confirmation of committee appointment to the ment Authority and Parks and Industrial Develop Recreation Commission 2, Acceptance of water and sewer service for Green Ridge Village. 3, Request for approval of a Raffle Permit for the Green Valley Elementary School PTA. 3 4, Acceptance of a resolution from Roanoke Ciring Council declining to participate in the Sp Hollow Reservoir Project. 5, Acceptance of water line easement being dedicated by Sovran Bank. Ni. REPORTS 1, Report on Estimate of assessed values of residential and commercial properties located in the flood plain. 2, Capital Fund Unappropriated Balance 3, General Fund Unappropriated Balance 4, Board Contingency Fund 5, Update on proposed County Street Standards 6, Report on Utility Ordinances N, CITIZEN COp'Il`~ENTS AND COMMUNICATIONS 1, Alfred W. Powell to speak on the proposed Roanoke County street standards. O, EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 (a) p , AD JOURNP4L rdT 4 ~"'"' `- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGCENTERHONDTUESDAY,ROCTOBERCO11NT19$gMINISTRATION PROCLAMATION DECLARING THE WEEK OF OCTOBER 9 THROUGH 15, 1988, AS FIRE PREVENTION WEEK IN ROANOKE COUNTY WHEREAS, in 1922, President Warren G. Harding proclaimed Fire Prevention Week in memory of the tragic Chicago fire of October 9, 1871; and WHEREAS, the major loss of life and injury is due to fire in the home; and WHEREAS, in 1987, 5,810 people lost their lives in the United States, and 28,215 civilians and approximately 100,000 firefighters were injured at fire scenes; and the total fire loss was almost seven billion dollars; and WHEREAS, the United States and Canada suffer more loss of lives and dollars than any country in the world; and WHEREAS, Roanoke County Fire and Rescue Department responded to 2,365 fire incidents in 1987; and WHEREAS, the national theme for Fire Prevention Week this year is "Test your Detector, A Sound You Can Live With." NOW, THEREFORE, the Board of Supervisors of Roanoke County does hereby proclaim the Week of October 9 through 15, 1988, as FIRE PREVENTION WEEK in Roanoke County, and urges that all citizens install and/or maintain their existing smoke detectors, and urges that home inspections and clean up campaigns be conducted, and education programs in schools, day care centers, and churches be utilized to further promote fire safety throughout the County. ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF ROANOKERD OUNTY UADMINIOTRA o ON ROENOER COUNTY, VIRGINIA HELD AT THE MEETING DATE: October 11, 1988 AGENDA ITEM: Presentation of Financial Award and Safety Award COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Roanoke County has recently been the recipient of several awards. The Virginia Municipal Liability Pool has awarded Roanoke County award for the Most Improved Safety Performance for with a safety resented to Risk Manager Bob 1986-1988. This award will be p Jernigan. The Government Finance Offi to sof Achievement fora Exceldlencetin County of Roanoke a Certifica Financial Reporting. Directhas also request d t meHtotpresent receive this award. Ms. Hyatt an award to a member of her staff. J r'I . ! ) Elmer C. Hodge County Administrator ----- ------- - ----------------------------- ---- VOTE ACTION YeS No Abs Approved ( ) Denied ( ) Received ( ) Referred T o : ~-- Motion by: _ Garrett Johnson McGraw Nickens Robers ACTION # A-101188-1 ITEM NUMBER ~ " ~_- AT A REGULAR MEETING OF THE AONOKE COUNTYEADMIONISTRATIONNOCENTER COUNTY, VIRGINIA HELD AT THE RO MEETING DATE: October 11, 1988 AGENDA ITEM- Change of regular Board meeting day COUNTY ADMINISTRATOR'S COM~IMENTS: SUMMARY OF INFORMATION: A regular meeting of the Roanoke County Bo~has° dare eislalso is scheduled for November 8, 1988; however, ection Day. Section 15.1-536 of the Statbod oda the regular El the overning Y "should the day established by g the meeting shall be held meeting day fall on any legal. holiday, re ular business day, without action of anY on the next following 9 Section 2.1-21 of the State Code kind by the governing body. the first Monday in November, provides that thelsudesignatedoasna legal holiday. or Election Day, the Board meeting date scheduled for November 8, Therefore, November 9, 1988, at 3:00 1988, shall be held on Wednes business day. No further action o'clock p.m. the next following e the regular. meet- of any kind is required of the Board tothatnthe Board direct the ing date. It is recommended, however, Jerk to post a notice of the changC u t m AdministrataontCenterrt- C house in Salem and at the Roanoke S~i'AFF RECOMMENDATION: ost a It is recommended that the Board direct the ClerNovember 8, notice of the change in meeting date from Tuesday, 1988, at m, to Wednesday, November 9, 1988, at 3:00 o clock p• 3:00 0' clock p.m. at the Courthouse in Salem and at riot R o nthe County Administra d te•Center at least two weeks p change in meeting Respectfully submitted, ~~ Paul M. Mahoney County Attorney ..L.J " , VOTE -------------------------ACTION No Yes Absent `' nGarrett ~ Approved (X) Motion by : _g x Denied ( ) A. McGraw ~o approve and post Johnson ~ Received ( ) ro er notices McGraw Referred Nickens -~-- To _______ ~ Robers ~ cc: File Paul Mahoney ACTION # ITEM NUMBER ~ "' ~'~-- AT A REGULAR MEETpNpG,TOTHEHROANORE OCOUNTYEADMINISTRATIONNCENTER COUNTY, VIRGINIA HEL MEETING DATE: October 11, 1988 AGENDA ITEM: Request for Improvements at the Administration Center COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~ BACKGROUND: Several items relative to the convenience and safety of citizens calling at the Administration Center need attention. SUMMARY OF INFORMATION: ° The hallways in the building are very slick and eaese The safety hazard, particularly to the handicapp installation of carpet would reduce the safety hazard and improve the appearance of the building. ° The Administration Center is not adequately identified for those passing by on Brambleton Avenue. ° Signs should be installed to designat arkinancio~nd The paths for the Administraresent a safety haza d. absence of such markings p ° Paving is needed in the two parking lots facing Valley Forge Avenue and to improve handicap access to the Voter Registration office. -1- .ALTERNATIVES AND IMPACTS: - Carpeting for the Administration Center $ 5,000 - Sign at front of Center on Brambleton (estimate) 1,000 - Signs at parking lot 11,700 - Paving Total 18 150 Alternative 1: Complete carpeting, signage and paving. Alternative 2: Complete carpeting and signage only. Alternative 3: Do neither. Funding for this project would be from the Capital Fund Unappropriated Balance. STAFF RECOMMENDATION: Staff recommends approval of Alternative 1. SUBMITTED BY: Donnie C. Mye Assistant County Administrator Management Services APPROVED: ~'~ / E mer C. Ho ge County Administrator ---------------- ------------------ ACTION VOTE Nn YP_s AbS Approved ( ) Denied ( ) Received ( ) Referred to Motion by: -2- Garrett Johnson McGraw Nickens Robers !!JJ ~L Q ~ J' ~ O O ~ ~ ~ ~~ D ~ ~ ~ ~ `~ ~ ~ 1 ~ ~,~ ~ "{ V ~~ ~~ o ~~ ~ q ~ o ~ 'o n~ ~ o n ~ i~ ~ a ~ ~~ ~~ ± o ~ ~ R , ' ~`~ , ~~ ~~` ~", ~~ M ..tom ~. - ~' .~, .? I ~~ Q;. ~'~{. ~1 ' \~ ~ a ~ (O VV -~~ ~ I I , j ~ ~~ J ~ ~ ~,: „~., o :~~ ~~ ~' ~'~' ` . ~ ~ ; ~ ~ ~ ~ ~l! i ~. ~ ~ ~ ~~ ~ .~ ,~ h 1 .~ -3- ~v ~, /j w ACTION # p,-101188-2 ITEM NUMBER . ~ "" AT A VIRGINIA,MHELD AT OTHETROANOKED MEETING DATE: October 11, 1988 OF SUPERVISORS OF ROANOKE COUNTY, COUNTY ADMINISTRATION CENTER AGENDA ITEM: Request for funds to comply safekeeping arrangements for purchased by the County. COUNTY ADMINISTRATOR'S COMMENTS: ~, '~ with State Code on securities SUMMARY OF INFORMATION: for County funds, As part of his stewardThchp sesp~arbous interest bearing the Treasurer routinely p instruments from comnkers Acceptances ands Commercial Paper Repurchase Agreements, Ba among others. urchased physically remained with Until now, instruments p the seller bank and the Treasur rr eebY the abankf foraholding the purchase. There was no cha g securities. Effective October i-1n988 nstitution•from.Oretaining State Code prevents the sel q custody but requires thttrest in theutransactionansferred to an institution who has no in e The Treasurer has recei fekee la g fseorv cev a d has s lected interested in providing the sa p FIRST AMERICAN BANK. FISCAL IMPACT: Annual cost for the service will be approximately $2700. Cost for fiscal 1988/89 will be approximately $2000. STAFF RECOMMENDATION: Staff recommends that sure~ros budgetn toecover th s expeBserd Contingency Fund to the Trea submitted, Approved b~ Respectfully r `~ ~ ~,,~ Elmer C. Hodge Al re C. Anderso County Administrator T easurer ----------- --------------~---------------- VOTE ACTION No Yes Aent Approved (x) Motion by. Lee Garrett/Steven A• Garrett x Denied ( ) McGraw to allocate funds Johnson x Received ( ) McGraw x Referred Nickens x To _,__ Robers x cc: File Fred Anderson Diane Hyatt Reta Busher 2 AT A REGULAR MEETING OF 'rHE BOARD OF SCOUNTYSADMINISTRATOION COUNTY, VIRGINIA, HELD AT THE ROANOKE 1988 CENTER ON TUESDAY, OCTOBER 11, RESOLUTION 101188-3 AUTHORIZTY THE DEPARTMENTTOF EDUOCATION OTO AGREEMENT BETWEEN ROANOKE COUN AUTHORIZE PARTICIPATION IN INANCONGRPROGRAMDUCATIONAL TECHNOLOGY INITIATIIVE PROCUREMENT AND F WHEREAS, the Roanoke County School Board recognizes the need to expand the learning experiences now available through technoloy to its students, and WHEREAS, the Roanoke County School Board is eligible for ui ment approximately $161,400 in susbsidized technological eq P through the Governor's Educational Technology Initiative Procurement and Financing Program, and WHEREAS, the Governor's Educational Technology Initiative Procurement and Financing Program provides a vehicle for the purchase and financing of microcomoputers, satellite receiver dishes, and associated equipment at a substantial savings to participating localities, and WHEREAS, the Roanoke County School Board needs the approval of the Roanoke County Board of Supervisors to participate in this program; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that it does hereby authorize the signing of the Memorandum of Agreement between the County and the Department of Education authorizing participation in the Governor's Educational Technology Initiative Procurement and financing Program for the purchase and financing of approximately $161,400 of subsidy eligible equipment (and $580,400 nonsubsidy eligible equipment). On motion of Supervisor Johnson, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Robers, Garrett NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: /`6` Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Bayes Wilson, Superintendent, Roanoke County Schools John Chambliss, Assistant County Administrator 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 1988 "" RESOLUTION AUTHORIZING THE SIGNING OF THE MEMORANDUM OF AGREEMENT BETWEEN ROANOKE COUNTY AND THE DEPARTMENT OF EDUCATION TO AUTHORIZE PARTICIPATION IN THE GOVERNOR'S EDUCATIONAL TECHNOLOGY INITIATIVE PROCURE- MENT AND FINANCING PROGRAM WHEREAS the Roanoke County School Board recognizes the need to expand the learning experiences now available through technology to its students; and WHEREAS the Roanoke County School Board is eligible for approximately $161,400 in subsidized technological equipment through the Governor's Educational Technology Initiative Procure- ment and rr^inancing Program; and WHEREAS the Governor's Educational Technology Initiative Procurement and Financing Program provides a vehicle for the purchase and financing of microcomputers, satellite receiver dishes, and associated equipment at a substantial savings to participating localities; and WHEREAS the Roanoke County School Board needs the approval of the Roanoke County Board of Supervisors to participate in this program; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that it does hereby authorize the signing of the Memorandum of Agreement between the County and the Department of Education authorizing participation in the ~~ Page 2 Governor's Educational Technology Initiative Procurement and Financing Program for the purchase and financing of approximately $161,400 of subsidy-eligible equipment (and $580,400 nonsubsidy- eligible equipment). ACTION NUMBER: ITEM NUMBER ~ ' '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 1988 AGENDA ITEM: Resolution authorizing the School Board to enter into an agreement to participate in the Governor's Educational Technology Initiative Procurement and Financing Program COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• The Roanoke County School Board adopted the attached resolution at their meeting on October 6, 1988 to allow the County to participate in the Governor's Educational Technology Initiatives Procurement and Financing Program. This program was established in response to the needs identified by the Commission on Excellence in Education to allow modern teaching techniques and equipment to be used within the school system. The General Assembly responded to this study in the 1988 session by appropriating $2,649,860 in this biennium to pay both the principal and interest payments due by June 30, 1990 for subsidy eligible equipment. The equipment can include microcomputers for instruction and equipment for electronic classroom via satellite. Roanoke County Schools is eligible for $161,400 of subsidized equipment and $580,400 of non-subsidized equipment through this program. The school system will use the monies normally included within its budget for equipment replacement to finance its share of the equipment cost. No additional appropriation is required. The attached resolution is required from the Board of Supervisors to be able to participate in the program. In the spring of 1989, a public hearing will be required to allow participation in the Virginia Public School Authority offering which will be used to finance the program. Dr. Viars will be present at the meeting to answer any other questions you may have on this matter. ALTERNATIVES AND IMPACTS: Alternative #1: Adopt the attached resolution allowing the Roanoke County Schools to participate in the program. The ,~ " $580,400 non-sudbsidy the budget fo~u equ pmentloverl het next ofive normally include years. Alternative #2: Do not participate in the program. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution allowing the School Board to participate in the program. af~ C-~.,....~~- C-, `~ John Chambliss Administrator Elmer C. Hodge County Administrator Assistant County Human Resources ------ ----- -- --------------------------- ACTION VOTE Yes No Abs Approved ( ) Motion by: Garrett Denied ( ) Johnson Received ( ) McGraw Referred Nickens To: Robers FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY ~ w MEETING IN SPECIAL SESSION ON OCTOBER 6, 1988 AT 8:30 A.M. AT SUNNYBROOK INN, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO APPROVE THE SIGNING OF THE MEMORANDUM OF AGREEMENT BETWEEN ROANOKE COUNTY AND THE DEPARTMENT OF EDUCATION AUTHORIZING PARTICIPATION IN THE GOVERNOR'S EDUCATIONAL TECHNOLOGY INITIATIVE PROCUREMENT AND FINANCING PROGRAM. WHEREAS, the Roanoke County School Board recognizes the need to expand the learning experiences now available through technology to its students, and WHEREAS, the Roanoke County School Board is eligible for approximately $161,400 in subsidized technological equipment through the Governor's Educational Technology Initiative Procurement and Financing Program, and WHEREAS, the Governor's Educational Technology Initiative Procurement and Financing Program provides a vehicle for the purchase and financing of microcomputers, satellite receive dishes and associated equipment at a substantial savings to participating localities, and WHEREAS, the Roanoke County School Board needs the approval of the Roanoke County Board of Supervisors to participate in this program; NOW, THEREFORE, BE IT RESOLVED by the Roanoke County School Board that it does hereby request that the Roanoke County Board of Supervisors approve the signing of the Memorandum of Agreement between the County and the Department of Education authorizing participation in the Governor's Educational Technology Initiative Procurement and Financing Program for the purchase and financing of approximately $161,400 of subsidy eligible equipment (and $580,400 nonsubsidy eligible equipment), and BE IT FURTHER RESOLVED that the Superintendent of Schools of Roanoke County is hereby authorized to sign the Memorandum of Agreement on behalf of this Board. _ -2- The foregoing resolution was adopted on motion of Richard E. Cullinan, duly seconded, and carried on the following roll call vote: AYES: Paul G. Black, Richard E. Cullinan, Charlsie S. Pafford, Frank E. Thomas NAYS: None ABSENT: Barbara B. Chewning TESTE: ~~~ ~ Clerk ACTION # A-101188-4 ITEM NUMBER ~ ' "7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 1988 AGENDA ITEM: Policy to Finance Public Works Improvements COUNTY ADMINISTRATOR'S COMMENTS' /, ~~ „~ J~ '`"~ (?~.~,c~c-~ ~,,.~c ~"".~'~'" ~'`'_r't,f,-rte . .J BACKGROUND: Discussions between the Board of Supervisors, County staff and citizens over the past eleven months have illustrated the need to develop a policy to assist in the financing of public works improvements in Roanoke County. These local improvement projects could include: . making, improving, replacing or enlarging walkways upon existing streets . improving or paving alleys construction of sanitary or storm water sewers, including retaining walls, curbs and gutters . construction, replacement or enlargement of sidewalks, water lines, sanitary sewers or storm water sewers . construction or installation of canopies or other weather protective devices installation of street lights This policy would address such projects as Starkey Road, Ogden Road, and other road or public works improvements. Each project would be considered and decided on its own merits. Article 2 of Chapter 7 of Title 15.1 (Section 15.1-239 et seg.) of the Code of Virginia, 1950, as amended, provides authority for the governing body of any county, city or town to impose taxes or assessments upon abutting property owners for certain local public works improvements. These statutory provisions outline the legal procedures to be followed by a local government to impose such an assessment, including legal notice, objections to the assessment or apportionment, appeal to court, docketing of the lien, etc. Such an assessment shall not be in excess of the "peculiar benefits resulting from the improvements to such abutting property owners". Section 15.1-240 provides that the Board of Supervisors may order local improvements and apportion the costs by agreement with the abutting landowners or in the absence of an agreement by a local tax assessment. A local tax assessment for these m"+ `~ ~ I improvements can be ordered on a petition of 60$ of the affected landowners or by a two-thirds vote of the members of the Board. The proposed policy would authorize County staff to meet with the abutting property owners to discuss the scope of the public works improvements; to determine a methodology for allocating the anticipated local costs to be incurred within the framework of the project; to allow the Board of Supervisors, as the governing body, to hold a public hearing on the proposed project to equitably allocate the local costs among the abutting property owners; and finally if the project is deemed to be in the public interest, the Board of Supervisors may by ordinance impose the special assessment with an appropriate payment schedule which will be assessed as a lien against the abutting properties. ALTERNATIVES AND IMPACT: Outlined below are four possible alternatives which illustrate the administration of the policy: Alternative #l: All of the abutting property owners to the proposed public works improvements project agree to share in the equitable distribution of costs and desire the assistance of the County to administer the work in accordance with the necessary standards and regulations. The property owners petition the Board of Supervisors to assess or apportion the costs of these improvements; that the costs be identified and a distribution methodology established; that a public hearing be held and if approved by the Board of Supervisors, that by agreement the equitable distribution of the costs could be assessed to the property owners and the County could assist in the administration of said project. This agreement would offer the property owners the option of either paying their share at the time of construction or requesting the County to finance the cost at interest through regular utility payments and a recorded lien upon the property. The interest rate, minimum payment, finance term, etc., would be determined either by ordinance or by negotiation. Revenue collected would be deposited in the utility enterprise fund. Alternative #2: Some, but not all, of the aburolosedropblic owners agree to participate in the cost of the p p P works improvement project. Sixty percent (60~> of the affected property owners could petition the Board of Supervisors to assess or apportion the costs of these improvements; that the costs be identified and a distribution methodology be established based upon the peculiar benefits resulting from the improvements; that a public hearing be held; and if the Board of Supervisors finds that it is in the best interest of Roanoke County that this project proceed, that an ordinance be adopted assessing these costs to the abutting property owners; and that the County would administer the project. "" '-7 Alternative #3: In situations where a public works project is deemed necessary for the public interest or public safety of the County, but the abutting property owners have not petitioned the County to implement this project, the Board of Supervisors could hold a public hearing and if the project is deemed necessary and in the public interest adopt an ordinance by a two-thirds vote allocating the costs on an equitable basis to the property owners, and make the assessments and file liens in accordance with the provisions of the State Code. In alternatives 2 and 3 the Board may postpone the payment of an assessment by certain elderly or permanently and totally disabled property owners until the sale of the property or the death of the last eligible owner. The Board may authorize the payment of assessments in equal installments over a period not exceeding ten (10) years at the judgement rate of interest (Section 6.1-330.54 sets that rate at 8~). These installments become due and payable at the same time that real estate taxes become due and payable. Alternative #4: Section 2.04 of the Roanoke County Charter provides for the creation of a special tax district for those areas that desire additional or more complete governmental services than are desired in the County as a whole. The Board may create a special district or area by ordinance, but such ordinance shall not be effective until approved at referendum by the voters in the proposed district or area. Higher taxes may be levied in such areas. The higher tax rate shall not be levied for education, law enforcement or general governmental services. FISCAL IMPACT The cost of said public works projects could be equitably distributed and assessed to abutting property owners enjoying the peculiar benefits of these improvements instead of being a burden upon the general tax revenues of the County. The adoption of a general County policy will have no fiscal impact. An agreement or ordinance adopted and approved for each specific public works improvements project will be considered by the Board on its own merits. Depending upon the nature of the project, the participation of the affected landowners, the apportionment of costs, the interest rate, costs of construction and the length of time authorized for payment, there may be a significant fiscal impact; however, that impact shall be determined by the Board on a project basis. STAFF RECOMMENDATION: Staff recommends adoption of the above described policy so that the individual public works and improvement projects may be considered on a case by case basis after a public hearing for each proposed project. It is further recommended that the Board direct staff to develop an appropriate ordinance to accomplish this policy. First reading of this ordinance could be scheduled for October 25, 1988; the second reading could be scheduled for November 9, 1988. This ordinance would outline the general procedures and policies for such actions. Specific projects would require an additional, specific, detailed ordinance for that unique project. SUBMITTED BY: _~ Paul M. Mahoney County Attorney Approved (x) Denied ( ) Received ( ) Referred To ACTION VOTE Motion by: Bob L. Johnson/ No Yes Abs ent Richard W. Robers to approve anc~arrett x go forward with public hearing Johnson x and reading of ordinance McGraw x Nickens x Robers x cc: Tim Gubala John Hubbard Elmer Hodge John M. Chambliss, Jr. Paul Mahoney File A p p E A R A N C E R E Q U E S T PUBLIC HEARING ON ~ ^ I would like the Chairman of the Board of Supervisors to recognize me during the public hearing on the above matter so that I may comment. I agree to follow the guidelines listed below. WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND V ~M1csti~'$ ADDRESS FOR THE RECORD. 1. Each speaker will have between three and five minutes. available whether speaking as an individual or representative. The chairman will decide the time limit based on the numberlefunlesseinstructedgbynthe majoritynof will enforce the ru the Board to do otherwise. 2, Speakers will be limited to a presentatman be entertained by view only. Questions of clarification y the Chairman. 3. All comments mueaker andeaudiencetmembersdis notaallowedeen a recognized sp 4. Both speakers and the audience will exercise courtesy at all times . 5. Speakers are requested to leave any written statements and/or comments with the clerk. (. INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED GROUP SHALL FILE WITH THEINDIVIDUALTTONREPRESENTATHEM,FROM THE GROUP ALLOWING THE P L E A S E W R I T E L E G I B L Y NAME : cir~c ~~ ~ _~ ADDRESS: O ~ ~ ~ ~~ o PHONE : ~ ~ PLEASE NOTE: (After filling out, give to the Deputy Clerk. Thank you.) ACTION # ITEM NUMBER ~--7, " ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRA'T'ION CENTER MEETING DATE: October 11, 1988 AGENDA ITEM: Sale of .55 + acres in Southwest Industrial Park COUNTY ADMINISTRATOR'S COMMENTS: .~~,,,~t ~/Pe~''Yr'1j"~'~"~~ G SUMMARY OF INFORMATION In September 1988, the purchaser indicated interest in locating in the Southwest Industrial Park. Purchaser plans to build a 2,400 square foot facility for the manufacturing of cabinets. The site is a portion of a 6.41 acre tract and adjoins the property owned by Green and Associates. (map attached.) The .55+ acres is being sold for $18,000 of which the County will receive $15,000. FISCAL IMPACT: Annual aaxroximatelys$5001andeRoanoke Cou00ty isobeingurequested will be pp to pay one-half of this amount. STAFF RECOMMENDATION The staff recommends the following: 1. The sale of .55+ acres to purchaser; 2. Approve the payment of one-half of the survey costs associated with this sale (approximately $250); 3. Authorization of the County AovalisotrtherRoanokecCounty necessary documents upon app Y Attorney. C -I SUBMITTED BY: Timothy W. Gubala, Director Economic Development APPROVED BY: f~ ~~'1ti~ `- C Elmer C. Hodge County Administrator ;;~ . ~; J n Willey, Countyr ssessor ------------- VOTE ACTION No yeS Abs Approved ( ) Motion by: Garrett Denied ( ) Johnson Received ( ) McGraw Referred Nickens - To Robers - Attachment \. ~~ „ SOUTHWEST INDUSTRIAL PARR ROANOKE COUNTY PROPERTY BEING SOLD DEPARTMENT OF DEVELOPMENT -' / . .~~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGC~NTERHONDTUESrDAY,ROCTOBERCO11NT1988M1NISTRA`Z'ION ORDINANCE ACCEPTING AN OFFER FOR AND AUTHORIZING THE SALE OF .55 ACRE, MORE OR LESS, IN THE SOUTHWEST INDUSTRIAL PARK BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on October 11, 1988, and a second reading was held on October 25, 1988, concerning the sale and disposition of .55 acre, more or less, in the Southwest Industrial Park; and 2. That an offer having been received for said property, the offer of Nelson Brumfield to purchase .55 acre, more or less, for $18,000 is hereby accepted and all other offers are rejected; and 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Ai.torney. ACTION # ITEM NUMBER ~ ° AT A RERGINIAMHELDNATOTHEHROAONOKE COUNTYEADMINISTRATIONNCENTER COUNTY, VI MEETING DATE: October 11, 1988 AGENDA ITEM: Ordinance authorizing the acquisition of four sani- tary sewer easements to facilitate extension of public sewer to the Nichols Estates subdivision COUNTY ADMINISTRATOR'S COMMENTS: )~,~ ~V~~4.'C.7 /. v . ' ~vY - r ~i~~ BACKGROUND: On August 23, 1988, the Board of Supervisors held a public hearing and adopted Resolution No. 82388-9 authorizing the con- demnation of four easements to facilitate extension of public sewer to the Nichols Estates subdivision. The property owners involved are Valley Developand Mabel Naff Bowmanate and Judy B. Pate, Barbara W. Bova Croy, On August 25, 1988, Valley Developers Inc., Pate, and Croy filed a petition in the Circuit Court against the County praying for entry of an order holding that circumstances do not justify immediate entry by the Court prior to a full condemnation proceed- ing. At the September 27, 1988, meeting, the Board authorized the following settlement offer from Valley Developers, et al., to settle the pending litigation and preclude a condemnation action: Payment as follows: $ 956.00 Valley Developers James C. Pate and Judy B. Pate 1 300.00 Barbara W. Bova Croy SUMMARY OF INFORMATION: As previously stated, four (4) sanitary sewer easements are needed tmentsl area morex particular py bdescr bed as follows ;Estates . The ease 1. A fifteen (15) foot wide strip of land across the pro- perty of valley Developers Inc. (Tax Map No. 86.08-4-9) together with a thirty (30) foot wide temporary construction easement; 2. A twenty (20) foot wide strip of land across the proper- ty of Jam ether Pwitha ad th arty ( 30) e foot wide Ntempora8y 4 28) tog construction easement; and 3. A twenty (20) foot wide strip of land across the proper- ty of Barbara W. Bova Croy (Tax Map No. 86.08-4-29) together with a thirty (30) foot wide temporary con- struction easement; and 4. A twenty (20) foot wide strip of land across the proper- ty of Mabel Naff Bowman (Tax Map No. 86.08-4-32) togeth- er with a thirty (30) foot wide temporary construction easement. Valley Developers Inc., Pate, and Croy have accepted the above-referenced figures as compensation for the easement. How- ever, Bowman has been offered the fair market value as determined by a M.A. I • app inala amountl of0 co O derat on to avoideapcondemnaf negotiating a f tion proceeding. Section 18.04 of the Roanoke County Charter requires that the acquisition of real estate or any interest therein be accom- plished only by ordinance. The first reading of the proposed ordinance was held on October 11, 1988; the second reading will be held on October 25, 1988. FISCAL IMPACT: The sum of $2,456.00 to pay Valley Developers Inc., Pate, and Croy plus an additional amount of at least $1,006.00 as pay- ment to Mrs. Bowman is available from sewer line extension pro- ject funds. ALTERNATIVES: 1. Authorize the County Administrator to execute such docu- ments and take such actions as may be necessary to accomplish these acquisitions, upon form approved by the County Attorney. 2. Do not authorize the County Administrator to execute such documents and take such actions as may be necessary to accom- plish these acquisitions, upon form approved by the County Attor- ney. STAFF RECOMMENDATION: Staff recommends Alternative #1. Respectfully submitted, -2 Paul M. Mahoney ~~~~ County Attorney -------------------------ACTION ----------- VOTE No Yes Abs Approved ( ) Motion by: Garrett Denied ( ) Johnson Received ( ) McGraw Referred Nickens To Robers ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT OCTOBERA1OKE1988NTY ADMINISTRATION CENTER, ON ORDINANCE AUTHORI7ING THE ACQUISITION OF FOUR (4) SANITARY SEWER EASEMENTS TO FACILITATE EXTENSION OF PUBLIC SEWER TO THE NICHOLS ESTATES SUBDIVISION BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to provisions of Section 18.04 of -the Charter of Roanoke County, a first reading concerning the acquisi- tion of the hereinafter-described real estate was held on October 11, 1988. A second reading on this matter was held on October 25, 1988. This real estate consists of easements across the pro- perty of Valley Developers Inc. (Tax Map No. 86.08-4-9), James C. Pate and Judy B. Pate (Tax Map No. 86.08-4-28), Barbara w. Bova Croy (Tax Map No. 86.08-4-29), and Mabel Naff Bowman (Tax Map No. 86.08-4-32) adjacent to the Nichols Estates subdivision in the Windsor Hills Magisterial District; and 2. That the acquisition of easements from Valley Devel- opers Inc., James C. Pate and Judy B. Pate, and Barbara W. Bova Croy to the Board of Supervisors of Roanoke County for $2,456.00 is hereby authorized and approved and the acquisition of an ease- ment from Mabel Naff Bowman to the Board of Supervisors of Roa- is also hereby noke County in the amount of $ approved; and 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of this property, all of which shall be upon form approved by the County Attorney. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 1988 ORDINANCE 101188-5 AMENDING CHAPTER 17. PROCUREMENT CODE, ARTICLE II. COMPETITIVE PROCUREMENT, DIVISION 4. SMALL PURCHASES CONCERNING SMALL PURCHASES BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Division 4. Small Purchases of Article II. Com etitive Procurement of Chapter 17. Procurement Code be amended and reenacted as follows: Section 17-90. Purchases of less than five hundred dollars. (a) This section shall apply to purchases of less than five hundred dollars ($500). (b) A using department or agency may make purchases by utilization of a blanket order system to be developed and distri- buted by the purchasing agent The purchasing agent has the au- thority to make urchases from vendors of choice so long as the urchase rice does not exceed five hundred dollars ($500). Con- tract requirements shall not be artificially divided so as to come within the provisions of this section. Af~e~ ~eeelp~ of a ps~ehase ~eg~lsl~les ~~e~ the ~sleg depa~t~ent e~ egescy; a~ leash ~h~ee f3~ ~elephese gse~a~less shall be ebtalsed; whesede~ pesslble; fey the ps~ehase- A ~elepheae gse~a~les €e~~ shall be ee~ple~ed l~s~lsg' Bade; l~e~ Bese~lp~les; Qsae~l~p; ~a~e of Ee~pasp; ladl~ldsal 6lving Q~e~e; P~lelsg; ~e~~ aad Bellve~y Sehed~le- the ~e~al e~ all l~e~s p~~ehase ~~e~ ~h}s ~egslslt}ems she~ld set e~eeed ~~~e h~ad~ed della~s f$599~- Wbe~e p~ae~}cal; stasela~el}reel }sver~te~}es seal e~}st}ag eest~aets sl~et~}e7 be etseel to sat}s€y these ~ee~sests- Section 17-91. Purchases between five hundred and twest~-t}ve l~ar~el~eel ale}}ass five thousand dollars. (a) This section shall apply to purchases between five hundred dollars ( $500 ) and twe thessasel €}de l~t~sel~eel ale}}ass f~;~5A9~ five thousand dollars ($5,000) in value. The purchas- ing agent may administratively make urchases of_ps~ei~ase up to $10,000. (b) After recei t of a purchase requisition from the using department or agency, at least three (3) telephone quota- tions shall be obtained, whenever possible, for the purchase. A telephone quotation form shall be completed listing: Date, Item, Description, Quantity, Name of Company, Individual Giving Quote, Pricing, Term, and Delivery Schedule. The total of all items purchases from this requisition shall not exceed five thousand dollars ( $5, 000) . i's~el~ases sY~a}} be aeee~-p}}sheet tl~~esgl~ the tree at at }east tl~~ee f3~ }ette~ efttetat}ergs; wl~enene~ pens}b}e- A }ette~ elt~etatleri is a w~}tter! eegsest sect to at }east tl~~ee f3~ ~renela~s w}tl~ a epee}€}eel yep}y elate anal t}x~e- ~l~ls }s tl~e rest ales}gab}e x~etl~eel e€ aegsl~}rig rieeessa~p }te~+s ariel sl~ee~}el be t~seel wl~er! p~epe~ p}aria}rig a}}ewe st~f~}e~erit tl~e- fed ~l~e see of }ette~ gsetat}ass eeels}yes aeleelc~ate t}ire €e~ p~epa~at~ea; Hi@~}}rig - iQece}pt sriel awaiael; genera}}y twe f~~ e~ tl~~ee f3~ weeds ~~ei~ the ~eee}pt et tl~e ~ee~t~}s}t}eri- ~,}} 2 ~aetatiess ~eee~~ed after the ~eplp date aad t~~e aye ses-~espes- sf~e asd Basset be eess~de~ed- fd~ Reg~ests few letter g~etat~eas awe ~ss~ed by the ps~ehaslag agent- ~e laltlate the letter q~®tatlen; the ~se~ depa~t~est shesld s~b~lt a ee~pleted ~eg~lsltles to the ps~ehas- lsg agent; lselsdlsg a list of pesslble ~eade~s; }~ a~allable- Section 17-91.1. Purchases between five thousand and ten thousand dollars. (a) This section shall apply to purchases between five thousand dollars and ten thousand dollars ($10,000) in value. The purchasing agent may administratively purchase up to ten thou- sand dollars ($10,000). (b) Purchases shall be accomplished through the use of at least three (3) letter quotations, whenever possible. A let- ter quotation is a written request sent to at least three (3) vendors with a specified reply date and time. This is the most desirable method of acquiring necessary items and should be used when proper planning allows sufficient time. (c) The use of letter quotations requires adequate time for preparation, mailing, receipt and award, generally two or three weeks from receipt of the requisition. All quotations received after the reply date and time are non-responsive and cannot be considered. (d) Request for letter quotations are issued by the purchasing agent To initiate the letter quotations, the user department should submit a completed requisition to the 3 purchasing agent, including a list of possible vendors, if avail- able. 2. This amendment shall be in full force and effect from and after its passage. On motion of Supervisor Garrett, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Robers, Garrett NAYS: None ABSENT: Supervisors Nickens A COPY TESTE: ~ncx-~,~ ~91- Mary H. llen, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Jack Council, Director, Procurement Services Commonwealth Attorney Magistrate Sheriff's Department Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Main Library Roanoke County Code Book Roanoke County J&D Court, Intake Counsellor 4 ITEM iVUMBER ___~ ~' AT A REGULAR MEETING OF 'rHE ANOKE COUNTYE ADMINISTRATIONNOCENTER COUNTY, VIRGINIA HINDROANOKE,ROA.r ON TUESDAY, MEETING DATE: October 11, 1988 AGENDA ITEM: Ordinance amending Purchases~unty Procurement Code, Division 4, Small COUNTY ADMINISTRATOR'S/ COMMENTS: BACKGROUND; procurement Code, Division 4.. "Small Purchase" Roanoke County rocedures and monetary limitations: requires the following p 1, purchases less than $500 - three (3) telephone quotes must be obtained. 2, purchases between $ob~aaned$10'000 - three (3) letter quotations must be These monetary limitations are considered archaiclaes needed restrictions on departmen~asksthe gigce 11985 osmalppnurchasing to complete ongoing ht ercent (58$) . The below transactions have increased fifty eig p urchases while still recommendations w ill expedite small he purchasing system's complying with the law and maintaining integrity. SUMMARY OF INFORMATION: It is in the best interest of the County to prescribe small purchasing procedures that are not considered resstaffland These procedures have been agreed upon by County Roanoke County school officials. Outlined below are recommended "small purchases" procedures: purchases less than $500 in total casts; stem. Obtain by utilization of blanket order sy ___ purchases between $500 and $5000 lartment bysthe Obtain through the Procurement Dep utilization of at least three documented telephone quotes. ___ purchases betweehe$POoourementODepartmenttby thets: Obtain through t utilization of three (3) letter quotations. ALT_ERNATI_VE_S AND IMPACTS: These changes will allow for improved day to day operations within all County departments whmentmpracticesg Compliance with state statutes governing procure STAFF RECOMMENDATION: /~/ - ~ The first reading was held September 27, 1988. Staff recommends approval following second reading on October 11, 1988. SUBMITTED BY: Jack Council Director, Procurement Services APPROVED; ;~ i .~~ ,! v.,~ ~__ _ Elmer C Hodge ~ County Administrator ACTION VOTE Approved ( ) Motion by: _____ __ _ No Yes Abs Denied ( ) - _ _ -__ -_ Garrett _ Received ( ) - _-__ _ --___-- Johnson i__ __ __ Referred - - ___'_ __ McGraw _4_ T o --- ---------- --- ------- Ni c k en s -- -___~- R ob e r s AT A REGULAR MEETING OF T~IIHEOROANOKESCOUNTYSADMIONISTRATOION COUNTY, VIRGINIA, HELD A 1988 CENTER ON TUESDAY; OCTOBER 11, 1J ORDINANCE AMENDING CHAPTER 17. PROCURE- /~7 MENT CODE, ARTICLE II. COMPETITIVE PRO- CUREMENT, DIVISION 4. SMALL PURCHASES CON- CERNING SMALL PURCHASES BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That Division 4. Small Purchases of Article II. Com etitive Procurement of Chapter 17. Procurement Code be amended and reenacted as follows: Section 17-90. Purchases of less than five hundred dollars. (a) This section shall apply to purchases of less than five hundred dollars ($500). o „~~rr_hases by (hl A usina department or a ency may mal- utilization of a blanket order s stem to be develo ed and distri- buted by the purchasing agent. Th~_ urchasin a ent has the au- thorit to make urchases from vendors of choice so lon as the 500). Con- urchase rice does not exceed five hundred dollars ($ tract re uirements shall not be artificiall divided so as to come within the rovisions of this section. Afterreeelpt-ef-a de art~nent- er- ager~ey ; - a t pu~eY~ase- re~alsltlan- f~em- the- uslr~g- P lea9t-t1~~ee- f 3}-telepl~ene-~r~etatlene-shall-be-ebtalned; -wl~er~ever pesslble;-fer-tl~e-pure}ease---A-telep~iene-e~t~etatlen-fern-shall= be e~antlt Pdame of eer~pleted- llstingy- - Bate ; - Item- Beserlptler~ ; - ~ ~' ~ - Cempar~y; - lnd}v~elc~al- 6~v}ng- ~t~ete, - pr}e~ng ; - 'term- anel- Bellvery Sohede~le---'1He-tetal-e€-all-ltex~s-pe~rel~ase-frex~-tl~ls-rege~leltlen sl~ec~ld-net-exceed-flue-~ie~ndred-dellare-f$58A}---bdl~ere-praetleal ; 1 Lstandarell~ed-ln~enterles-and-existing-eentraets-sl~euld-be-used-te satlsf~-t~iese-requests.- ~ - Section 17-91. Purchases between five hundred and twenty-flame hundred-elellars five thousand dollars. (a) This section shall apply to purchases between five hundred dollars ($500) and twe- tl~eusand- flame- ~iundred- dollars {$;~SAA} five thousand dollars ($5,000) in value. The purchas- ing agent may administratively make purchases of purehase up to $10,000. (b) After receipt of a purchase requisition from the using department or agency, at least three (3) telephone quota- tions shall be obtained, whenever possible, for the purchase. A telephone quotation form shall be completed listing: Date, Item, Description, Quantity, Name of Company, Individual Giving Quote, Pricing, Term, and Delivery Schedule. The total of all items urchases from this re uisition shall not exceed five thousand dollars ( $5 , 000) . Purel~ases- shall- be- aeee~tpllsl~ed- threugl~- tie use- ef- at-least- t~iree- {3}-letter- quetatlens ; -whenever- pesslble- A- letter- quetatlen- ls- a- written-request- sent- te- at-least- t~iree {3}- menders-with- a- speelf led- reply- date- and- t}tie-- - 3'l~ls- ls- tl~e nest-desirable-x~et~ied-ef-aequlring-neeessary-lte~ts-and-sl~euld-be used-wY~en-preper-plannlr~g-allews-sufflelent-tlme- {e}- -The- use- ef- letter- quetatlens- requires- adequate tlme-€er-preparatlen;-xtalling;-reeelpt-and-award;-generally-twe {~}-er-t~iree-{3}-wee}~s-€rex~-tie-reeelpt-e€-tie-requlsltlen---All quetatlens-reeel~ed-after-tine-reply-date-and-tl~ne-are-nen-respen- sl~*e-and-eannet-be-eessldered- 2 ~-/ ' - - Re uests- €er-letter- guetatlens-are- issued- g~- tl~e {d} q tp1e- user uetat~er~; - ~urel~as}ng- agent-- - Te- lnltlate- tY~e- letter- q r~rel~as- artment-sY~euld-sul~~+lt-a-ee~-Pleted-re~ulsltlen-te-tie-1~ deb ~€-a~a~lable= Ong-agent;-lneluding-a-list-e€-pess~Hle-~aenelers;- tion 17-91.1. Purchases between five thousand and ten Sec thousand dollars. a This section shall a 1 to urchases between five ( ) in value. 10 000) thousand dollars and ten thousand dollars ($ e u to ten thou- administrativel urchas The urchasin a ent ma sand dollars ($10 000). Purchases shall be accom lished throu h the use of (M) p, let- letter uotations whenever ossible. at least three (3) _ is a written re uest sent to at least three___(3)_ ter quotation date and time. This is the mos vendors with a s ecified re 1 od of ac uirin necessar items and should be us___ea- desirable meth - when ro er Tannin allows sufficient time s re uires ade uate The use of letter uotation (c) two enerall time for re aration mailin recei t and award All uotations or three weeks from recei t of the re uisition. the re 1 date and time are non-res onsive and received after cannot be considered. the (d) Re uest for letter uotations are issued b uotations the user urchasin a ent. To initiate the letter to the submit a com leted re uisition de artment should ent includin a list of ossible vendors if avail- urchasin a able. 3 .' 2. from and after its passage. This amendment shall be in full force and effect 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 1988 ORDINANCE 101188-6 ACCEPTING AN OFFER AND AUTHORIZING THE CONVEYANCE OF A RIGHT-OF-WAY AND EASEMENT TO APPALACHIAN POWER COMPANY - VISTA FOREST BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been de- clared to be surplus and is being made available for other public uses, i.e. a public utility; and 2. That pursuant to provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the convey- ance of the hereinafter-descri'oed right-of-way and easement was held on September 27, 1988. A second reading on this matter was held on October 11, 1988. This easement is located across a water tank lot located in Section 1, Block 1, Forest Edge Subdivi- sion; and 3. That the conveyance of a right-of-way and a fifteen (15) foot easement from the Board of Supervisors of Roanoke County, Virginia, to Appalachian Power Company for the sum of one dollar ($1.00) is hereby approved; and 4. That all proceeds from the sale of this real estate are to be allocated to the capital reserve of the County. 5. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of this right-of-way and easement, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Robers, Garrett NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: ~~ Q~-.c~ Mary H. A~I.len, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Phillip Henry, Director, Engineering Clifford Craig, Director, Utilities 2 ACTION # ITEM NUMBER ~= AT A VIRGINIAMHELDNATOTHEHROAONOKE OCOUNTYEADMINISTRATIONNOCENTER COUNTY, MEETING DATE: October 11, 1988 AGENDA ITEM: o f C apt rightnoff way aandd a easement g toheAppalachian Power Company - Vista Forest COUNTY ADMINISTRATOR'S COMMENTS: ~ 1 SUMMARY OF INFORMATION: Appalachian Power Company (APCo) has requested that the County of Roanoke convey a r fight-of -way and a f i f teen (15 ) f oot easement across a water tank lot located in Section 1, Block 1, Forest Edge Subdivision. The County recently purchased the For- est Edge Water System and this particular water tank lot. This easement would allow for the installation of electrical service lines and poles to provide electrical service to the residents of Vista Forest Subdivision, a development of Valley Developers Inc. Section 18.04 of the Charter of Roanoke County requires that the sale or disposition of real estate or any interest therein be accomplished only by ordinance. The first reading of the proposed ordinance was held on Sep- tember 27, 1988; the second reading was held on October 11, 1988. FISCAL IMPACT: $1.00 (one dollar) consideration for the conveyance of this easement paid into the capital facility account. ALTERNATIVES AND IMPACTS: 1. Authorize the County Administrator to take such actions and execute such documents as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. 2. Do not authorize the County Administrator to take such actions and execute such documents as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. N-z STAFF RECOMMENDATION: Staff recommends approval of Alternative #l. Respectfully submitted, Y h~ ~ ~~~/`'~.r Paul M. Mahoney County Attorney ------------------------- ----------- ACTION VOTE Approved ( ) Mntion bv: _ No Yes Abs Denied ( ) Received ( ) Referred To Garrett Johnson McGraw Nickens Robers -- .~.+ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUN~l'Y, VIRGCENTERHONDTUESDAY,ROCTOBERCO11NT1988MINISTRATION ORDINANCE ACCEPTING AN OFFER AND AUTHORIZ- ING THE CONVEYANCE OF A RIGHT-OF-WAY AND EASEMENT TO APPALACHIAN POWER COMPANY - VISTA FOREST BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been de- clared to be surplus and is being made available for other public uses, i.e. a public utility; and 2. That pursuant to provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the convey- ance of the hereinafter-described right-of-way and easement was held on September 27, 1988. A second reading on this matter was held on October 11, 1988. This easement is located across a water tank lot located in Section 1, Block 1, Forest Edge Subdivi- sion; and 3. That the conveyance of a right-of-way and a fifteen (15) foot easement from the Board of Supervisors of Roanoke County, Virginia, to Appalachian Power Company for the sum of one dollar ($1.00) is hereby approved; and 4. That all proceeds from the sale of this real estate are to be allocated to the capital reserve of the County. 5. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of this right-of-way and easement, all of which shall be upon form approved by the County Attorney. ACTION # ITEM NUMBER __ /~ "".~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 1988 AGENDA ITEM: Ordinance authorizing the acquisition of 4.199 acres from Salem Stone Corporation and James M. Turner Estate COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff has negotiated with Salem Stone Corporation and the James M. Turner Estate to acquire a 4.199-acre tract (Roanoke County Tax Map No. 63.00-1-13) located near the end of Virginia Secondary Route 778 in the Catawba Magisterial District. This acquisition will more accurately establish the boundary between the County's property and the adjoining property owner, as well as provide a buffer for the on-going cleanup actions at the Dixie Caverns Landfill site. Section 18.04 of the Roanoke County Charter requires that the acquisition of real estate or any interest therein be accomp- lished only by ordinance. The first reading of the proposed ordi- nance was held on September 27, 1988; the second reading will be held on October 11, 1988. FISCAL IMPACTS: paid to Salem Stone Corporation and the James M. Turner Estate. Funds for this acquisition are available from ALTERNATIVES: 1. .Authorize the County Administrator to execute such docu- ments and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of said property, all of which shall be upon form approved by the County Attorney. 2. Do not authorize the County Administrator to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of said property, all of which shall be upon form approved by the County Attorney. STAFF RECOMMENDATION: Staff recommends Alternative 1. ~ ~~ Respectfully submitted, ~_..~ Paul M. Mahoney County Attorney f' ~~ ------------------------------------------------------------------ ACTION VOTE Approved ( ) Motion by:_ No Yes Abs Denied ( ) Garrett Received ( ) Johnson Referred McGraw To Nickens Robers + AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 1988 ~'~ ORDINANCE AUTHORIZING THE ACQUISITION OF 4.199 ACRES FROM SALEM STONE CORPORATION AND JAMES M. TURNER ESTATE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acquisi- tion of the hereinafter-described property was held on September 27, 1988. A second reading on this matter was held on October 11, 1988. The property is a 4.199-acre tract more particularly described as Roanoke County Tax Map No. 63.00-1-13 and located near the end of Virginia Secondary Route 778 in the Catawba Magis- terial District. 2. That the acquisition of the property from Salem Stone Corporation and the James M. Turner Estate in the amount of is hereby authorized and approved; and 3. That the County Administrator is hereby authorized and directed to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acqui- sition of said property. x AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE OOUN'I'Y, VIRGINIA, HELD AT THE ROANOI~ COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 1988 RESOLUTION 101188-7 AUTHORIZING THE ISSUANCE AND SALE OF THE OOUNTY OF ROANOKE, VIRGINIA, REVENUE ANTICIPATION NOTES IN THE AMOUNT OF UP TO $4 MILLION AND ACCEPTING THE BID FOR AND APPROVING THE INTEREST RATE FOR SAID NOTES, UPON CERTAIN TERMS AMID OONDITIONS WHEREAS, the Board of Supervisors (the "Board") of the County of Roa- noke, Virginia (the "County") has determined that it is necessary and expe- dient to borrow $4 million and to issue its revenue anticipation notes in an amount not to exceed $4 million (the "Notes") to meet casual cash flow deficits of the County; and WHEREAS, the County has solicited bids from a limited number of poten- tial investors for the purchase of such notes; and WHEREAS, the Board now desires to set the interest rate on the Notes and to award the Notes to the low bidder. NOW, THEREFORE BE IT RESOLVID by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board of Supervisors of Roanoke County determines that it is advisable to contract a debt and issue and sell the Notes in an aggregate principal amount of up to $4 million. The issuance and sale of the Notes are authorized. The proceeds from the sale of the Notes shall be used to meet casual cash flow deficits of the County. 2. The Board determines that it is in the best interest of the County and the Commonwealth of Virginia to accept the bid of First Virginia Bank to purchase the Notes for a purchase price equal to the aggregate principal amount thereof. 3. The County Administrator and Treasurer are authorized to eacecute and attest, respectively, in form approved by the County Attorney, appropri- umentation, including a note or other written evidence of borrowing, ate doc re aid necessary for a taxable $4 million irrevocable line of credit to be p at a rate of interest of 7.464 per annum payable at maturity on December time without penalty. 15, 1988. Zlie CAUntY may preL~Y the Note at any t are pledged to the payment 4. The full faith and credit of the Coup Y at maturity of the principal of and interest on the Note. Unless other funds are lawfully available and appropriated for the timely payment of the unt and Note, there shall be levied, without limitation as to rate or amo collected in accordance with law, annual ad valorem tax on all taxable pro- unt subject to local taxation sufficient to provide for perty in the Co Y payment of the principal of and interest on the Note at maturity. 5, The officers and agents of the County are authorized and directed to take such further action as may be necessary or convenient in connection with the e3cecution of the Note or other ntation, and all actions pre iousl taken by such officers and agents in connection therewith are rati- o Y fied and oonfirmed- including requests for disbursennents and providing for appropriate repayments. 6, The appropriate officers and agents of the County are authorized and directed to immediately cause a certified copy of this Resolution to be filed with the Circuit Oourt of the County pursuant bo Section 15.1-199 and 15.1-212 of the Code of Virginia of 1950, as amended. 7. Zhis Resolution shall take effect immediately. On motion of Supervisor Garrett, seconded by Supervisor Johnson and carried by the following recorded vote: Aye; ~pervisors Johnson, McGraw, Robers, Garrett NAYS: None ABS~: Supervisor Nickens 2 A Q~PY TESTE: Mary H. Al en, Deputy Clerk Roanoke County Board of Supervisors cc: File Don C. Myers, Assistant County Administrator John Chaznbliss, Assistant County Ac~ninistrator Diane Hyatt, Director, Finance Reta Busher, Director, Budget & Management 3 ACTION # ITEM NUMBER ~ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Octo'oer 11, 1988 AGENDA ITEM: Approval of Short-Term Borrowing and Award of Bid COUNTY ADMINISTRATOR'~S~~,,CCOMMENTS BACKGROUND: The County is anticipating a temporary cash flow shortage in October, 1988 due to temporary advancements that we have made on literary loan projects and the timing of this year's budget capital expenditures. It will be necessary for us to borrow an amount not to exceed $4 million in October, 1988 and to repay this amount by Decem'er 15, 1988. In order to borrow this money, it is necessary to hold a public hearing on this matter. SUMMARY OF INFORMATION: Requests for Proposals (RFPs) were mailed to solicit proposals from local banks for fixed rate interest percentages. These proposals are due in the Finance Department on or before 9:00 a.m. on Tuesday, October 11, 1988. We anticipate closing on the borrowing as soon as possible after October 11, 1988, and repaying the loan by December 15, 1988. The proposals will be evaluated, and the selected bid will be awarded at the Board meeting. The attached draft Resolution will be updated with the appropriate information at that time. STAFF RECOMMENDATION: Staff requests that the Board of Supervisors approve the attached Resolution authorizing the borrowing of an amount not to exceed $4 million in anticipation of tax revenues on a short-term basis and the selection of a financial institution. The Resolution will be handed out in final form at the October 11, 1988 meeting after all of the bids have been evaluated. This action cannot be taken until after the public hearing has been completed and reviewed. Respectfully submitted, Approved by, (/ ~ / Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator ~-/ ----- -------------- vo~rE Approved ( ) Motion by: Denied Received ( ) Referred To ANION No Yes Abs Garrett Johnson McGraw Nickens Robers AT A REG[JI~-1R STING OF '~ ~~ OADMINIS~TRASTOION OCENT~ ~ ~ A , VIRGINIA, ~~~ P'`T THE R~ ~I,OB~ 1 1988 ~ Z RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF TIC C~'Y ANTICIPATION NC7TES IN THE AMOU[`7 ROANOKE, VIRGINIA, REVE~]UE BID F'OR AND ApPRCR1ING '~ TO $4 MILLION AND ACCEPTING THE AND CONDITIONS INTEREST RATE FOR SAID NClI'ES , UPON CII2TAIN TERMS V~EAS, the Board of Supervisors (the "Board") of the County of Roa- noke, Virginia (the "County") has determined that it is necessary and expe- dient to borrow $4 million and to issue its revenue anticipation notes in an amount not to exceed $4 million (the "Notes") to meet casual cash flow deficits of the County; and oten- w~, the County has solicited bids from a limited number of p tial investors for the purchase of such notes; and ~;~, the Board now desires to set the interest rate on the Notes and to award the Notes to the low bidder. Z~~EEipRE BE IT RESOLVED by the Board of Supervisors of Roanoke NOW, County, Virginia, as follows: 1. The Board of Supervisors of Roanoke County determines that it is r ate advisable to contract a debt and issue and sell the Notes in an agg Notes principal amount of up to $4 million. The issuance and sale of the to are authorized. The proceeds from the sale of the Notes shall be used meet casual cash flow deficits of the County. 2. The Board determines that it is in the best interest of the County and the Commonwealth of Virginia to accept the bid of 1 to purchase the Notes for a purchase price equal to the aggregate principa amount thereof. 3, The County Administrator and Treasurer are authorized to execute a ro ri- and attest, respectively, in form approved by the County Attorney, pp P ate documentation, including a note or other written evidence of borrowing, necessary for a taxable $4 million irrevocable line of credit to be drawn down and repaid in increments at a rate of interest of ~_ per annum payable at maturity on December 15, 1988. The County may prepay the Note at any time without penalty. 4. The full faith and credit of the County are pledged to the payment at maturity of the principal of and interest on the Note. Unless other funds are lawfully available and appropriated for the timely payment of the Note, there shall be levied, without limitation as to rate or amount and collected in accordance with law, annual ad valorem tax on all taxable pro- perty in the County subject to local taxation sufficient to provide for payment of the principal of and interest on the Note at maturity. 5. The officers and agents of the County are authorized and directed to take such further action as may be necessary or convenient in connection with the execution of the Note or other documentation, and all actions pre- viously taken by such officers and agents in connection therewith are rati- fied and confirmed, including requests for disbursements and providing for appropriate repayments. 6. The appropriate officers and agents of the County are authorized and directed to immediately cause a certified copy of this Resolution to be filed with the Circuit Court of the County pursuant to Section 15.1-199 and 15.1-212 of the Code of Virginia of 1950, as amended. 7. This Resolution shall take effect immediately. i ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CE~fl~R ON TUESDAY, OCTOBER 11, 1988 RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF THE COUNTY OF ROANOKE, VIRGINIA, REVE~]UE ANTICIPATION NOTES TN THE AMOUNT OF UP TO $4 MILLION AND ACCEPTING THE BID FOR AND APPROVING THE INTII~EST RATE FOR SAID NOTES, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, the Board of Supervisors (the "Board") of the County of Roa- noke, Virginia (the "County") has determined that it is necessary and expe- dient to borrow $4 million and to issue its revenue anticipation notes in an amount not to exceed $4 million (the "Notes") to meet casual cash flow deficits of the County; and WHEREAS, the County has solicited bids from a limited number of poten- tial investors for the purchase of such notes; and WHII~FAS, the Board now desires to set the interest rate on the Notes and to award the Notes to the low bidder. NOW, THEREFI~RE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board of Supervisors of Roanoke County determines that it is advisable to contract a debt and issue and sell the Notes in an aggregate principal amount of up to $4 million. The issuance and sale of the Notes are authorized. The proceeds from the sale of the Notes shall be used to meet casual cash flow deficits of the County. 2. The Board determines that it is in the best interest of the County and the Commonwealth of Virginia to accept the bid of First Virginia Bank to purchase the Notes for a purchase price equal to the aggregate principal amount thereof. 3. The County Administrator and Treasurer are authorized to execute and attest, respectively, in form approved by the County Attorney, appropri- ate documentation, including a note or other written evidence of borrowing, necessary for a taxable $4 million irrevocable line of credit to be repaid at a rate of interest of 7.4640 per annum payable at maturity on December 15, 1988. The County may prepay the Note at any time without penalty. 4. The full faith and credit of the County are pledged to the payment at maturity of the principal of and interest on the Note. Unless other funds are lawfully available and appropriated for the timely payment of the Note, there shall be levied, without limitation as to rate or amount and collected in accordance with law, annual ad valorem tax on all taxable pro- perty in the County subject to local taxation sufficient to provide for payment of the principal of and interest on the Note at maturity. 5. The officers and agents of the County are authorized and directed to take such further action as may be necessary or convenient in connection with the execution of the Note or other documentation, and all actions pre- viously taken by such officers and agents in connection therewith are rati- fied and confirmed, including requests for disbursements and providing for appropriate repayments. 6. The appropriate officers and agents of the County are authorized and directed to immediately cause a certified copy of this Resolution to be filed with the Circuit Court of the County pursuant to Section 15.1-199 and 15.1-212 of the Code of Virginia of 1950, as amended. 7. This Resolution shall take effect immediately. ACTION NUMBER ITEM NUMBER ~~ "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 1988 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Building Code Board of Adjustments and Appeals Four-year term of Norman Eugene Jarrett, Hollins Magisterial District. His term expired January 22, 1988. 2. Communitv Corrections Resources Board One-year term of Edmund J. Kielty, Alternate. Their terms expire August 13, 1988. 3. Court Service Unit Advisory Council/Youth and Family Services Advisory Board• One-year term of youth member Emily Reaser, Northside High School. Her term expired November 13, 1987. Two-year terms of Marilyn Morehead, Hollins District; Dr. J. Andrew Archer, Vinton District; and Sherry Robison, Windsor Hills District expired 3/22/88. One-year term of Tracy Rothschild, youth member from Cave Spring, expired 3/22/88. One-year terms of Casidee R. Nickens, youth member from William Byrd High School and Molly Eller, youth member from Glenvar High School will expire November 11, 1988. APPOINTMENTS TO THIS COMMITTEE HAVE BEEN POSTPONED UNTIL IT IS REACTIVATED. 4. Grievance Panel Three-year term of Cecil Hill, alternate will expire October 12, 1988. `T~ -S 5 Mental Health Services of the Roanoke Valley, Community Services Board Two-year term of Dr. Joseph Duetsch, Member at Large, will expire October 31, 1988. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: ~ ~/ Elmer C. Hodge County Administrator -------------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: Yes No Abs Denied ( ) Garrett Received ( ) Johnson Referred McGraw To• Nickens Robers ~_- BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS TERM EXPIRES 1/22/92 Thomas A. Darnall Vinton 4 years 1010 Halliahurst Avenue Reappointed 6/14/88 Vinton, Virginia 24179 Home: 343-4571 (Architect) B. J. King 3512 Brambleton Avenue Roanoke, VA 24018 Work: 774-5083 (Contractor) Jon Walp 3153-8B Berry Lane,SW Roanoke, Virginia 24018 Home: ~~ 774-3289 (Architect) Albert Trompeter 5596 Highfields Road S.W. Roanoke, Virginia 24018 Phone: 774-4445 Wilmore T. Leffell, Pres. Temp-O-Matic Inc. P. O. Box 291 Vinton, VA 24179 (Building Contractor) ALTERNATES Larry Lester 2920 McNeil Drive Roanoke; Virginia 24019 John Brownlee 5003 Shadyside Drive Roanoke, VA 24018 Windsor Hi11s 4 years Cave. Spring. Cave Spring Vinton 4 years 4 years 4 years 4 years 4 years ;~4J1'~:~8~8r 4/27/92 10/24/90 12/12/90 7/25/90 7/25/90 Notify Mr Skip Nininger of new appointments ~' "c.'. COMMUNITY CORRECTIONS RESOURCES BOARD A. COMPOSITION: (From 'Bylaws and Section 53.1-183) To consist of seven members appointed as follows: one member from Roanoke County; one member from Salem City; three members from the judges in the 23rd Judicial District; one member from the Department of Corrections. The term of office shall be determined by the appointing authority (Roanoke County's is one year . ) ` B. DUTIES: Review. felony referrals from the Circuit Courts of Roanoke City, Roanoke County and the City of Salem for possible diversion from state penal system and local jails. C. MEETINGS: Third Tuesday of each month at 4:00 p.m. ,,~'"- 3 COURT SERVICES UNIT ADVISORY COUNCIL/YOUTH AND FAMILY SERVICES ADVISORY BOARD A. COMPOSITION Board to consist of\two members from each magisterial district, and one youth member from each high school. Governing bodies of each county and city served by a court service unit may appoint one or more members to a citizen advisory council. B. DUTIES: Advises and cooperates with the court upon all matters affecting the working of this law and other laws relating to children, their care and protection and to domestic relations; Consults and confer with the court and director of the court service unit relative to the development and extension of the court service program; Encourage the members selected by the council to serve on the central advisory council to visit as often as the member conveniently can, institutions and associations receiving children under. this law and to report to the court the conditions and surroundings of the children received by or in charge of any such persons, institutions or associations. The Council should make themselves familiar with the work of the court. Makes an annual report to the court and the .participating governing bodies on the work of the council. As the Youth and Family Services Advisory Board: Establish goals and priorities for County-wide youth services; assist in coordination and planning for comprehensive youth services within the private sector. Serve in an advisory capacity and to otherwise assist the Board of Supervisors to establish goals and objectives in compliance with all "minimum Standards of the Delinquency Prevention and Youth Development Act of 1979". Assist in conducting an assessment of the needs of youth every five years and to assist in developing an annual Delinquency Prevention Plan, further to participate in evaluating the implementation of the plan and making a report thereon to the Board of Supervisors. Provide a public forum where concerns about youth may. be expressed and to receive recommendations and raise concerns of public and private organizations at any regular advisory board meeting upon proper notice. Advocates necessary legislative amendments to improve community conditions for youth development and to support the development of needed services both public and private for youth in the community. C. MEETING SCHEDULE: ~ One a quarter, the third Tuesday, beginning January; time and place determined at meetings. ~- / GRIEVANCE PANEL A• COMPOSITION To consist of three Supervisors; for terms of two members, appointed by the Board of years. B• DUTIES ---_ The panel shall adopt such rules and procedures as it deems necessary and desirable. The rule on the interpretation panel has the responsibility to County's personnel application, and meaning of the policies, rules and regulations. The panel shall select for each hearin a the hearing which shall be held asnsoonhasrpracticala butenoor later than fifteen (15) full working days after the grievant appeal . ~', C- MEETING SCHEDULE The County Administrator shall arrange a hearing with the panel members to hear the grievance. r MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY COMMUNITY SERVICES BOARD A- COMPOSITION ,...~ Board to consist of not less than five (5) nor more than ''~ fifteen (15) members, with four (4) members from each of the jurisdictions based on recommendations from the Board. Members at large must be confirmed by the County and Cities of Salem and Roanoke. Members may not serve more than two (2) full terms. B• DUTIES: To serve as Board of Directors for the Mental Health, Mental Retardation and Substance Abuse Services program. To be the sole recipient of local tax funds to be matched by State and/or Federal funds for the mental health, mental retardation and substance abuse services programs and has authority for the expenditure of all said local tax funds allocated to it. Reviews and evaluates community mental health, mental retardation and substance abuse services and facilities, both public and private. Presents a program of community mental health, mental retardation and substance abuse services and facilities. Appoint an executive director of Mental Health Services whose qualifications meet the standards fixed by the department and prescribe his duties. Prescribe a reasonable schedule of fees for services provided by personnel or facilities under the jurisdiction or supervision of the Board and for the manner of collection of same. .~ Seek and accept funds through State and Federal grants, C. MEETING SCHEDULE: Third Thursday of each month. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 1988 RESOLUTION N0. 101188-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for October 11, 1988, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Confirmation of committee appointment to the Industrial Development Authority and Parks and Recreation Commission 2. Acceptance of water and sewer service for Green Ridge Village. 3. Request for approval of a Raffle Permit for the Green Valley Elementary School PTA. 4. Acceptance of a resolution from Roanoke City Council declining to participate in the Spring Hollow Reservoir Project. 5. Acceptance of water line easement being dedicated by Sovran Bank. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote t_.ulation for any such item pursuant to this resolution. On motion of Supevisor Johnson, seconded by Supervisor McGraw and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens A COPY TESTS: ~~ Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 10/12/88 CC: File Clifford Craig, Utility Director Phillip Henry, Director of Engineering John Hubbard, Assistant County Administrator ACTION NUMBER A-101188-8.a ITEM NUMBER ~ _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE October 11, 1988 SUBJECT: Confirmation of Committee Appointments to the Industrial Development Authority and Parks and Recreation Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION• The following nominations were made at previous board meetings and must now be confirmed by the Board of Supervisors. The nominee has agreed to serve. Industrial Development Authority J. Richard Cranwell has been nominated by Supervisor McGraw to serve a four-year term. His term will expire September 26, 1992. Parks and Recreation Commission Paul Bailey was nominated by Supervisor Garrett to serve another three-year term. His term will expire June 30, 1991. SUBMITTED BY: APPROVED BY: ~)Q~-cam ~/. ~-e_.r~ Mary H. Allen Deputy Clerk ~( ~ Elmer C. Hodge County Administrator ---------------- ACTION --------------- Approved (x) Motion b VOTE y: ~nr, r. .T~rr,scui.,~c+c~,o~i Yes No Abs ent Denied ~ ) McGraw Garrett ~_ Received ( ) Johnson ~_ Referred McGraw ~_ To: Nickens ~_ Robers ,~_ cc: File Industrial Development Authority File Parks and Recreation Commission File A-101188-8.b ITEM NUMBER L ` -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: OCTOBER 11, 1988 SUBJECT: Acceptance of water and sewer facilities serving Green Ridge Village COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Green Ridge Village has requested that Roanoke County accept the Deed conveying the water and sewer lines serving the subdivision along with all necessary easements. The water and sewer lines are installed, as shown on plans prepared by Buford T. Lumsden & Associates entitled Green Ridge Village, dated September 10, 1987 which are on file in the Engineering Department. The water and sewer line constuction meets the specifications and the plans approved by the County. FISCAL IMPACT: The values of the water and sewer construction are $23,475.00 and $25,590.00 respectively. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the water and sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: %~~~~ , _ Phillip T. Henry, .E. Director of Engineering APPROVED: ~ ~- ~~ Elmer C. Hodge County Administrator ~. -° ACTION Approved (x) Motion by: Bob L. Johnson/Steven Denied ( ) A. McGraw Garrett Received ( ) Johnson Referred McGraw To Nickens Robers cc: File Paul Mahoney Phil Henry Cliff Craig 2 VOTE No Yes Absent x x x x x ~, "' Z Z'~ NORTH COMMUNITY SERVICES Acceptance of Water and Sewer & ~EVEL.OPMENT Green Ridge. Village 3 N ACTION N0. A-101188-8.c ITEM NUMBER L' '" AT A REGULAR MEETING OF T OANORERCOUNTY UADMINISOTRATOIONRCENTER COUNTY, VIRGINIA HELD AT THE R MEETING DATE: October 11, 1988 AGENDA ITEM: Request for approval of Raffle Permit for the Green Valley Elementary School PTA. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Elementary School PTA has applied for a Raffle The Green Valley 1988, They have paid the $25.00 Permit to be held on October 29, fee. lication has been reviewed by R. Wayne Compton, The app roval. Commissioner of the Revenue and he recommends aPP ~-' ~ ~~ ~~~~~ '~ Elmer C. Hodge Mary H.Allen County Administrator Deputy Clerk _ ------------------------------------ VOTE ACTION Yes No `sent Motion by• Bob L. Johnson/Steven Garrett x Approved (x~ A. McGraw Denied ( ) Johnson x Received ( ) McGraw x Referred Nickens x T o: ______- Robe r s x cc: File Bingo/Raffle File ~ ROANp~ ~ypANp~ 4 ~ O~ F L ~ p L . A ti ~ Z VIRGINIA 2 2 COUNTY OF ROANOKE, a~ d 1838 jg}8 COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now i~e d cto by the undebe enacted hereafter and which are hereby ag signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accames cy of their responses to the following questions. Bingo g and raffles are strictly regulated by Title 18.2-340.1 et. se . of the criminal statutesnoketCountygCode.CThesealaws authori~e 4-86 et. se of the Roa the County Board of Supervisors to conduct a reasonable investiga tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerersonhwho permits shall be guilty of a Class 1 misdemeanor. Any p uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is speshall cally organized, except for reasonable operating expenses, be guilty of a Class 6 felony. THIS APPLICATION IS FO RAFFLE PERMIT Name of Organization Street Address_ (check one) BINGO GAMES p~_`(~ G. ~k~ 1~p1~1A(Aly ~ (~C~C~ Mailing Address v ~-~'`'~L- Zi Code ~~~UC~-~^ D ~~' ~~~~ .~~~~~ City, State, p ~ p1~~~-'~r CL i iJ/1 Gl Purpose and Type of Organization ~~ ~~~~>~ ~~~~' en was the organization founded? ~~ ~~ ' ~ t ' `~ ~,~~ L- - ..3 Roanoke County meeting place?~SL~1~ `~ Q `,~ ~;~et~~1 Has organization been inexistence in Roanoke County for two con- tinuous years? YES f/~ NO Is the organization non-profit? YES v NO 3..ndicate Federal Identification Number # ~~~ %~ ~~~~'~ Attach copy of IRS Tax Exemption__letter. Officers of the Organization: ' ~ ` ~1 President ~_ . ;(~~~y~ ~ ~, (l t`~C'~E~S Vice-President l~~ ~(~(~ ~-i~,~~n,~,~;~E ~C~~ ~__~- Address : ~ ~ 3~ ~ ~ ~.Y d GPI r` Address : SG ;,,.~~ Secretary:~~~(~~~~ ~~(~wC~~ Treasurer: ~-~~~ F~- ~ ~5 Address : _~~ ~ v~ ~ Address : s~ ,-,-~~ Member authorized to be responsible for Raffle or Bingo opera- tions: Name ~ ~~t~; ~ OS ~_~~d. Q ~~Gi~'(~ C - Home Address ~G~~ ~"I ~(~,~~ C~~L`~Q~ Phone ~ ~ ~- (~~ ~ (~, Bus . Phone ESQ /nQ , A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific loc/ation wh(~ere Raffle or B~ngo Game is to be conducted. RAFFLES: Date of ,Drawing , ~ ~~(~S(Time of Drawing d%~ /~- BINGO: Days of Week & Hours of Activity: Sunday From To Monday From To Tuesday From To Wednesday From To Thursday From To Friday From To Saturday_ __ ^ From To 2 ~- - 3 State specifically how the proceeds Erom the Bingo/Raffle will be used. Listen detail'the use of the planned,or__.intended use of the proc___eeds.., -Tlse estimated amounts if necessary. ~ ~Sp ~ fi~ \~~~'~~_ Q t~ 'i' ~ 1 ~n ~~~~ ~ ,~~~J,d~~ ~~ ~~ ~~~~t . ' .J 19$$ e~Ptnd~~ures ~Br~eluded o~-r'carld~-ha~,~ 4~,. Schao~, ~.~.ri ti, ~~ .n ~c ~.rt o~ ~ ~C.hodl, -s a~,r ca~ ~ . ~a~~ ~~ . ~ (1e~~.nu~ is ~ b ~ ~~e,~-~d y~ ~s~ pp~~n~ ~ ~~~ ~ d,,~--~ar,~,,. mo~~zr~c..ls ~ ericcssraorns cn~ O~.dd~'har`~ ~fl~. m ~ ~rcreC~s I ~ s-Fec~l a,b~,e . ~" J L..... "' BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State Zip Is the building owned by a 501-C non-profit organization?_ Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 1st Quarter 2nd Quarter 2nd Quarter 3rd Quarter 3rd Quarter 4th Quarter 4th Quarter -- Total Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? c 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? n S. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? Q S 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? ~~ 8. Does your organization understand that each Financial Report ~` ~ t be accompanied by a Certificate, verified B~ 'a rd of Directors, that the under oath by the ~,.V proceeds of any Bingo game or raffle Piave been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? S 10. Does your organizati n understand that this permit is valid only in the County of Roanoke and only at such locations, and fo r such dates, as are designated in the permit application? ~ 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? ~s 12. Has your organization attached a check for the a ual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? ~ 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or X18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? -.~_ ._, ~ ~.m 5 L- - 3 14, Has your organization attached a co p~ete lisp of its me be ip to this application form? (YLE~l~rsi~l(,~ ,~~~vt ~S ~~~~ I~+tj-1~ 15. Has your organization attached a application form? -~~`-- ``` 16 ~ Has the organization been declared on under the Virginia Constitution or `~f yes, state whether exemption is for or both ar~d id~nt~y~'e~xempt property.- ~,.h.~.k wt r, 17. State the specific type and purpose of the organization. / fie _ ~ 1 ~ • , • ~ .w ~ ~~ ...,...gin, .. 1 r ~.~ ~ V ~ Rte./ W {~ 18 Is this organization incorporated in Virginia? U .~/ ~, yes, name and address of Registered Agent: Y~ ~ ~~ ~~ '~ 19 Is the organization registered with the Virginia Department 'Agriculture and Consumer Affairs pursuant to the Char'ta le ~ ~ Solicitations Act, Section 57-48 of the Virginia Code? i/f~/1~'l~ '~i (If so, attach copy of registration.) ~ias the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? (If so, attach copy of exemption.) ,~ ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. \~.~~ Article Description ~, 1~«-htrtdo Qk~-tair~ ~c..k.. copy of its bylaw ~to this exempt from property taxa- statutes? real, perso 1 property, j~,~ Fair Market Value ~ 15G , as 6 ~ I Iq, oc L- - ,3 ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo the number of people in attendance on each date, amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization be conducted at such time as and only at such locations this application? understand that instant Bingo may only regular Bingo game is in progress, and at such times as are specified in 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may no t exceed 33 1/3$ of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section SO 1•C of the United States Internal Revenue Service? (Certificate must be attached.) is played, and the 7 L ~~ 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in X18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: ame Title Subscribed and sworn before me, bly commission expires: ~f~ , ~~~~ Homy Address r ~ this day of ~ ~ 19 1 ~~~ ~ ~ ~ ~ ~ ~~ ~ ~ 1, ' ~~ , , r J tar Pub is PLEASE RETURN THIS COMPLETED APPLICATION T0: R. idayne Compton, Commissioner of the Revenue P. 0. Box 20409 Roanoke, VA 24018-0513 ~.~?.~~, ~~ ~~ 8 L- ~ NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ~) ~ ~, Date Commissi ner of the Revenue The above application is not approved. Date Commissioner of the Revenue 9 J n VIRGINIA CONGRESS OF PAREI~"TS AND TEACHERS Bylaws of Green Vallev Elementar}~ School ?arent Teacher Association ~~aa:zoke, Virginia ~rproved b}' local unit ;,lai:uwership at~its meeting on: Se,-Z-~~iber 9, 186 (Signed, o - (President) 4639 Girard Drive, S.j~. Ro~:noke, `~iroi::ia 2=018 -'~ - j ~: ~ ~- ~ ~ - (President) 9639 Giraru Drive, S.Z~'. Roanoke, ~'ir~inia1~an1R (Secretary) 37;0 F~irburr. Drive, S.W. Roanoke, Virginia •241018 (~ Q f Qk ~ ~J C~9.._C~7~.~ (Local Lnit Eylaws Committee Chairman) 3770 Fairburn Drive, S.ti~'. Roanoke, Virginia ?4018 (Space llelow for ase br State Bylaws Chairman or designee only) Approved on behalf of the Loard of Managers by the Virginia Congress Bylaws C~reriitt`e: ;::ate ) State Bylaws Committee BYLAWS OF GREEN VALLEY ELEMENTARY SCHOOL PARENT TEACHERS ASSOCIATION ROANOKE, VIRGINIA ARTICLE I - NAIL The name of this association is the Green Valley Parent Teachers Association ("PTA"), of Roanoke County, Virginia. It is a local PTA unit organized under the authority of the Virginia Congress of Parents and Teachers (the State PTA), a branch of the National Congress of Parents and Teachers (The National PTA). AR'!'ICLE II - OEJECTS Section 1. The Objects of the association, in common with the Objects of the National PTA, are: a. To promote the welfare of children and youth in home, school, place of worship and community. b. To raise the standards of home life. c. To secure adequate laws for the care and protection of children and youth. d. To brin;~ into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth. e. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantage in physical, mental, social and spiritual education. Section 2. The Objects of this association are promoted, in cooperation with the State Pi'A and the National PTA, through an educational program directed toward parents, teachers, and the general public; are developed through con- ferences, committees, projects, and programs; and are governed and qualified by the basic policies set forth in Article III. AKi'ICLE III -BASIC POLICIES The following are basic policies of this association. a. The association shall be noncommercial, nonsectarian and non partisan. b. The name of the association or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the Objects of the association. c. The association shall not--directly or indirectly--participate or intervene (in any way, includinU the publishing or distributing of statements) in any political campaign on behalf of. or in opposition to. any candidate for _ public office; or devote more than an insubstantial part of its activities _ to attempting to influence legislation by propaganda or otherrise. -z- d. The association shall xork with the Schools to provide Quality education for all children and youth, and shall seek to participate in the decision- making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education. e. The association may cooperate xith other organizations and agencies con- cerned xith child xelfare, but persons representing the association in such matters shall make no commitments that bind the association. f. In the event of the dissolution of the association, its assets shall be distributed for one or more of the exempt purposes specified in Section SO1 (C) (3) of the Internal Revenue Code of 1954. as from time to time amended. ARTICLE IY - ARTICI,E;S OF ORGANIZATION The association exists as an unincorporated association of its members. Its "A rticles of Organization" comprise these bylaxs, as from time to time amended. ARTICLE Y - rrA'IDr.P,S:iIP Ah~ DUr.S Section 1. Membership in this PTA shall be made available to any individual xho subscribes to the Objects and basic policies of the National PTA, xithout regard to race, color. creed, or national origin, under such rules and regulations not in conflict xith the provisions of these bylaxs, the bylaxs of the State PTA, or the bylaxs of the National FTA. Section 2. Only members of the association shall be elio ible to participate in the business meetings, or to serve in any of its elective or appointive positions. Sect ton Every individual xho is a member of this PTA ~is, by virtue of that fact , a member of the National PTA and of the State PTA by xhich this local PTA is chartered, and is entitled to all benefits of such membership. Section 4. The association shall conduct an annual enrollment of membezs, but persons may be admitted to membership at arty time. Section 5. Each member of the association shall pay annual dues of one dollar tc~ the association. Such ariruai :iu~s include the portion of 50 cents per rc~enber payable to the State PTA, and the portion of 50 cents per member payable to the PJational PTA. Section 6. The State and National PTA portions of the dues paid by each member of the association shall be set aside by the association and remitted by the treasurer of the association to the treasurer of the State PTA at the State Office on or before December 1, or before March 1, of each year for those mes- berships received after December 1. Remittance for additional members received after March 1, shall be made to the State Office by June 30. The remittance to the State PTA shall be accospanied by a local remittance blank shoring the name and address of the president of the association, the amount of dues collected during the period covered by the report and the number of members of the association. .. -3- ARTICLE VI -OFFICERS AND THEIR ELFs'CI'ION ,Section 1. Each officer of this FTA shall be a member of the i'TA. Section 2. Officers and their elections a. The officers of this association shall be a president, three vice-presidents, one secretary and a treasurer. b. Officers shall be elected by ballot or shox of membership annually in the month of April. Hoxever, if there is but one nominee for any office, election for that off ice may be by voice vote. c. Officers shall assume their official duties folloxing the close of the meeting in May and shall serve for a term of one year cr until their successors are elected. d. ~A rerson shall not be eligible to serve more than txo consecutive terms in the same office. ,he Principal is exempt `rom said lir.itation since by virtue of his or her position, the Principal serves as permanent Third Vice President. Section ~I02'iINATING COA'QSITTEE- a. There shall be a nominati.r~ committee consisting of five members, three of xhom shall be elected by the executive committee from its body, and txo elected by the association at a regular meeting at least one month prior to the election. the association shall elect one of the members of the nominating committee to be its chairman. b. The nominating committee shall nominate an eligible person for each office to be filled and report its nominees at the regular meeting in March at xhic:~ time additional nominations may be made from the floor. c. Only those persons srho have signified their consent to serve i.~` elected shall be nominated for or elected to such off ice. Section 4. A vacancy occurring in any off ice shall be filled for the unexpired terra by a person elected by a majority vote of the executive committee, notice of such election havin;; been given. In case a vacancy occurs in the office of the president, the first vice-president shall serve notice of the election. ARTIGLF VII - DUi IF5 OF OFFICERS Section 1. The president shall preside at all meetings of the association and of the executive committee at xhich he~she may be present= shall perform such other duties as may be prescribed in these bylaxs or assigned to him~her by the association or by the executive committees and shall coordinate the xork of the officers and committees of the association in order that the Objects many be promoted. Section 2. a. '?'he firsts vice-president shall act as aide-to the president'~~d small pez~'orm the duties of the president in the absence or disability of that officer to act. -~- b. The first vice-president shall be chaira-an Of the program committee. c. The second vice-president shall be the chalanan of the membership committee. d. The third vice-president shall-be the principal of Green Valley Elementary School and shall represent the faculty at executive committee meetings. Section 3. The secretary shall record the minutes of all meetings of the associa~ion and of the executive committee and also handle correspondence. The jecretary shall also perform any other Duties as delegated to him/her. Section 5. The treasurer shall have custody of all of the funds of the association; shall keep a full and accurate account of receipts and expenditures; and shall make disbursements in accordance xith the approved budget, as authorized by the association, the executive committee or a special committee. .The treasurer shall present a i'inarcial statement at every meetin, of the association and at other times k7en requested 'ty the executive committee and shall make a full report at the annual meetir~. The treasurer shall be responsible for the maintenance o° such books of account and records as conform to the reo_uirements of Arj~icle XII, Section 3, of the bylaxs. The treasurer's accounts shall be examined annually by an auditor or an auditing committee of not less than three members, rho satisf led that the treasurer's annual report is correct, shall sign a statement of that fact at the end of the report. The auditing committee shall be appointed by the executive committee at least txo Weeks before the first fall associational meeting. Section 6. All officers shall: a. Perf orm the duties prescribed in the parliamentary authority in addition to those outlined in these bylafts and those assigned from time to time. b. Deliver to their successors all official material not later thaw ten days after their successors take off ice. ~ - ARTICLE VIII - EXECUTIVE COMMITTEE Section 1. The executive committee shall consist of the officers of the association and the chairmen of standing committees. The chairmen of the standing committees shall be selected by the officers of the associatioa. The members of the executive committee shall serve until their successors take office. Section 2. .The duties of the executive committee shall be (a) to transact _ necessary business in the intervals betxeen association meetings and such other business as be referred to it by the association] (b) to create stern com~aitteesj (c to approve the plans of xork of the standing committees] (d to present a report at the regular meeting of the associations (e) to appoint an auditor or an auditing committee to audit the treasurer's accountsi (f) to prepare and submit to the association for approval a budget for the fiscal year. -5- Section Regular meetings of the executive committee shall be held during the school year, the time to be fixed by the committee at its first meeting of the year. Five-of the executive__committee members shall constitute a quorum. Special meetis~ s of the executive committee may be called by the president or by a majority of the members of the committee. ARTICLE IX - MEETINGS Section 1. Regular meetings of the association shall be held the second Tuesday at 7s30 P. M. in the months of September, October, December, March, April and May. The association reserves the right to call other monthly meetings as necessary. Section 2. Special meetings of the association may be called by the president or by a majority of the executive committee. Section 3. Ten percent (10;b) of the members shall constitute a quorum for the transaction of business in any meeting of this association. ARTICLE X -STANDING AND SPECIAL COIrII~IITTEE'S Section 1. The executive committee may create such standing committees as it may deem necessary to promote the Objects and carry on the work of the association. 'the term of each chairman shall be one year, or until the election of his~her successor. Section 2. The chairman of each standir~ committee shall present a plan of work to the executive committee for approval. No committee work shall be undertaken without the consent of the executive committee. Section The power to form special committees and appoint their members rests with the executive committee and or the association. Section 4. The president shall be a member ex officio of all committees except the nominating committee. ARTICLE XI - COU2tCIL NID~ERSHIP Section 1. a. This association shall be represented in meetings of the Roanoke County Council of Parent Teacher Associations by the president or his alternate, by one delegate or his alternate and by the principal or his alternate. b. Delegates and their alternates shall be appointed by the officers of the association. c. Delegates to the Roanoke Council of PTA's shall serve for a term of one year or until their successor is selected. Section 2. This association shall pay annual dues to the Roanoke Council o~ PTA's, as provided in the council's bylaxs. -6- Section 3. a. Delegates shall pres shall report activities ent to the of the council to the local unit and the local council such unit. matters as may be referred to it by b. Delegates of policy, shall vote as instructed but shall u on adoption of . n matte e se their own discretion on rs other matters~ ARTICLE XII - ~TIONSHIP WITH NATIONAL PTA AND THE STATE pTA Section 1. This association is a constituent organization of the National ~'A. It is organized and chartered under the authority of the State PTA, which in turn is enabled to do so under the bylaws of the National Pi'A, Section 2. The bylaws of this association are subject to the approval of the State FTA, and may not conflict .xith the bylaws of the National FiA and the bylaws of the State PiA. Any provision of the bylaws of this association that conflicts with the bylaws of the National PTA or the bylaws of the State PTA shall be null and void. Sect ion The association shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the association, includi its members, the dues collected from its members,sandithe aI°lounthofndues remitted to the State PiA. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the State PTA or, where directed by the committee on state and national relationshi authorized representative of the National PTA. ~~ by a duly Sec`n ~. The status of this association as a local FTA (or gTSA) shall be subject to termination and its charter as a local PTA to xithdrawal, in the manner and under the circumstancCsr PISA) shall be subject of the State PTA , provided in the bylaws Section This association is obI , the State PTA mated upon xithdraxal of its charter by (a) to yield up and surrender all its books and records and all of its assets and property to the State PiA, or to such en designated by the State PTA, or to another local PTA (or PTSA~ o ~Y ~ authority of the State PTA; (b) to cease and desist from the furtheriuse ofdany name that implies or connotes association xith the National PTA or the State PTA or status as a constituent o~a.nization of the National PTA; and (c) to carry out promptly, under the supervision and direction of the State FiA all proce necessary or desirable for the purpose of dissoly wings ing this association. Se-rt- i- °=• This association shall collect dues from its members and shall remit a portion thereof to the State PTA as provided in Article Y. ARTICLE XIII -DISSOLUTION Aqy dissolution of a local unit and termination of its affaitsshall take place in the folloxing manner= -7- a. The executive committee shall adopt a resolution recommend PTA be dissolved and directing that the question of such dissoliution abetsub- mitted to a vote at a special meet or printed notice stat ~8 of members haying voting rights. Written advisability of dissolves that the purpose of such meeting is to-consider the vote at such meet ~ this PTA shall be given to each member entitled to Such meet ~ at least thirty (30) da4ys prior to the date of such meeting. of the schoolsinvolvedheld onljr on calendar school days during the academic year b. Written notice of the adoption of such resolution, accompanied by a copy of the notice of the special meeting of members, shall be iven to the of the Virginia PTA at least twenty (20 g President special meeting of the members. The President of othetVe date fixed for such desic;nated representative, shall be permitted to attendithe meetrA, or his if he so desires. ing and speak c. Only those persons who were members in • of adoption of the resolution and who continual otbe membexstinsgooAd Stand gate on the date of the special meeting shall be entitled to vote on the question of dissolution. d. Approval of dissolution of this PiA shall require the affirmative vote of at least two-thirds of the members present and entitled to vote at the special meetin;, a quorum being present. e. If dissolution is approved, this PTA shall yield up and surrender all of its books acid records and all of its assets and such agency as many be des Property to the State PrA, or to ignated by the State PTA; or to another local PTA organized under the authority of the State PEA; and shall cease and desist from the further use of any name that implies or connotes association with the National PTA or the State PTA or status as a constituent organization of the National PTA. ARTICLE XIV - PARLIAMENTARY AUTHORITY Robert's Rules of Order Nexly Revised shall in which they are applicable and in which theyoarenoteineonflictnwithathese ~ bylaws and those of the State PrA and the National PTA. ARTICLE XV - Ai~NDMEN^1S Section-1. a. These bylaws may be amended at any regular meet two-thirds vote of the members ~ of the association by a present and voting, provided that notice of the proposed amendment shall have been given at the previous meet amendment shall be subject to approval of the State PTA. ~ and that the b. A committee may be appointed to submit a revised set of bylaws as a sub- stitute for the existing bylaws only by a majority vote at a meet association, or by a two-thirds vote of the executive committee. ~eoi'equire- ments for adoption of a revised set of bylaws shall be the same as in the case of an amendment. c. Submission of amendments or revised bylaws for approval by the State PTA shall be in accordance with the bylaws or regulations of the State PTA. I ~ < ~ -V - ' Section 2. The association shall include in its ing to the bylaws, Provisions correspond- provisions of the bylaws of the National PTA that are identified there in by a double star. The adoption by the National PTA of an amendment to any of the "double-starred" Provisions of its bylaws shall serve automatically and without the requirement of further action by the association to amend correspond- ingly the bylaws of the association. Notwithstanding the automatic character of the amending process, the association shall take action promptly to incorporate such amendments in its bylaws. AR'T'ICLE XVI -APPROVAL OF BYLAWS ~Phe bylaws of this association shall be submitted to the State Office for approval, on behalf of the Board of Managers, by the Virginia PTA Committee on Bylaws, or its designee, every five years. ARTICLE XVII - FISCAL YEAR The fiscal year of the Green Valley Elementary School P. T. A. shall bs July 1 through June 30. . ACTION N0. A-101188-8.d AT A REGULAR MEETING OF COUNTY, VIRGINIA HELD AT THE MEETING DATE: October 11, 1988 ITEM NUMBER L ' '~; --_ THE BOARD OF SUPERVISORS OF ROANOKE ROANOKE COUNTY ADMINISTRATION CENTER AGENDA ITEM: Acceptance of Resolution from the City of Roanoke declining to participate in the Spring Hollow Reservoir COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On September 26, 1988, Roanoke City Council voted to decline the invitation of Roanoke County to participate in the Spring Hollow Reservoir Project, Attached is a copy of their resolution which serves as official notification to Roanoke County of their desire not to participate, Mary H, Allen Elmer C. Hodge Deputy Clerk County Administrator -------------- ---------------- ACTION - Approved (x) Motion by: Bob L. Johnson/Steven VOTE Denied ( ) A. McGraw Yes No Absant Received ( ) Garrett x Referred Johnson x To: McGraw x Nickens x Robers x cc: File John Hubbard Phil Henry Cliff Craig t ..V VIRGW~ACNARTEREp1882 - September 28, 1988 File #4686 Ms. Mary H. Allen Deputy Clerk of the Board Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia 24018-0798 Dear ~1s. A11en: ~-y Office of the City Clerk I am enclosing copy of Resolution No. 29310, respectfully declining the invitation of the Roanoke County Board of Supervisors for the City of Roanoke to participate in the Spring hollow Reservoir Project, which Resolution No. 29310 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, September 26, 1988. Sincerely, ~~"" Sandra H. Eakin Deputy City Clerk SHE:ra Enc. pc: Nlr. W. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney M.r. Joel M. Schlanyer, Director of Finance Mr. Kit B. Kiser, Director of Utilities and Operations i (loom 456 Muniupal building 215 Church Avenue, S W. floonoke. Virginia 24011 C703) 981-2541 f ,. .. ACTION ## A-101188-8.e ITEM NUMBER L- - 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRA'I'TON CENTER MEETING DATE: October 11, 1988 AGENDA ITEM: Acceptance of a waterline easement being dedicated to the County of Roanoke by Sovran Bank N. A. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Sovran Bank N.A. successor to Mountain Trust Bank, has agreed to dedicate to the County of Roanoke a (fifteen) 15 foot wide waterline easement across i.ts property located at the corner of Peters Creek Road and North Lakes Drive. In addition during the construction period, the County is granted an additional five (5) foot temporary construction easement adjacent to the permanent easement. This easement will provide necessary utility services to the citizens of Roanoke County. Pursuant to Ordinance No. 102787-4 adopted on 10/27/87, the Board authorized the County Administrator to accept donations or dedications of noncontroversial real estate matters. FISCAL IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider this acceptance by resolution under the consent agenda. Respectfully submitted, 1 Ji r, ~'i ~`~~~ Paul M. Mahoney County Attorney s,'Y f' ''~ t ._ r L ~~ Approved ( ~ Denied ( ) Received ( ) Referred To Motion by: A. McGraw ACTION Bob L. Johnson/Steven cc: File Paul Mahoney Phil Henry Cliff Craig Garrett Johnson McGraw Nickens Robers VOTE No Yes Absent _ x _ x _ x _ x x . rr ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: OCTOBER 11, 1988 AGENDA ITEM: Estimate of assessed values of residential and commercial properties located in the 100 Year Flood Plain COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND At their July 12, 1988 meeting the Board requested staff to determine the approximate values of residential and commercial properties located within the designated 100 Year Flood Plains of Roanoke County tributaries. This request was a result of discussions pertaining to the purchase of properties in the Sun Valley/Palm Valley area of Roanoke County. With extensive help from the County Assessor's Office, Engineering Staff has compiled the following list of major tributaries with estimates of the assessed values of residential and commercial properties located in the flood plain. This list includes only real properties that are within the 100 year flood plain boundary as designated by the Federal Insurance Administration. Detailed maps and supporting information are available for inspection in the Engineering Department. SUMMARY OF INFORMATION TRIBUTARY VALUE OF REAL PROPERTIES Roanoke River $11,700,900 Back Creek 3,522,700 Mudlick Creek 4,549,100 Carvins' Creek 14,085,600 Tinker Creek 1,418,700 Masons Creek 6,761,400 Murray Run 3,596,800 Stypes Branch 1,977,000 Barnhardt Creek 1,080,200 Dry Branch 472,800 Glade Creek 321,000 Cook Creek 223,400 Peters Creek 59,600 TOTAL $49,769,200 r ~~ ALTERNATIVES AND IMPACTS It is evident from this estimate that the potential impacts from any attempt to purchase properties in flood prone areas could conceivably be $50,000,000. STAFF RECOMMENDATION For information only. SUBMITTED BY: ~f , Phillip T. enry, P. . Director of Engineering APPROVED BY: ~' r i Elmer C. Hodge County Administrator -------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: _ No Yes Abs Denied ( ) Received ( ) Referred To Garrett Johnson McGraw Nickens Robers 2 ~ '1"~ COLINri'Y OF ROp,NOKE, VIRGINIA CAPITAL FUND - UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1988 $ 1,637 Additional Amount from 1988- 89 Budget 50,000 Balance as of October 11, 1988 Submitted by ~~ ~. ~ ~ Diane D. Hyatt Director of Finance 51 637 ~-3 COUNI`Y OF ROANOKE, VIRGINIA UNAPPROPRIA7'Fll BALANCE. - GENQ~AI~ FUND $1,380,346 Unaudited Amount at July 1, 1988 (400,000) August 9, 1988 Dixie Caverns Landfill Cleanup (50,000) September 13, 1988 Transfer to Board Contingency September 26, 1988 Design Phase of Spring Hollow (175,000) Reservoir ~ 7 34555 3455 6 Balance as of October 11, 1988 The recorrm~ended level for fund balance for 1988-89 is $1,748,124, which is 3 percent of the total General Fund budget. Submitted by ~~~~ ~~ Diane D. Hyatt Director of Finance •/~~ COUNTY OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Original Budget at July 1, 1988 June 28, 1988 Funding of Length of Service Benefit for Volunteer Fire, Rescue, and Auxiliary Sheriff's Deputies July 26, 1988 Tweed's Access Road August 23, 1988 Informational Brochures for November Election September 13, 1988 Add to Board Contingency from Unappropriated Balance September 26, 1988 Beautification of Brambleton Avenue September 28, 1988 Economic Develo~nent Trip to Northern Virginia (Approved Administratively) Octo'oer 6, 1988 Typewriter for Clerk of Courts (Approved Administratively) Octo'oer 6, 1988 Economic Development Promotion (Approved Administratively) Balance as of October 11, 1988 On October 11, 1988 Board Meeting Safekeeping of Securities Submitted by .. Diane D. Hyatt Director of Finance $50,000 (9,000) (39,405) (10,000) 50,000 (3,500) (1,000) (966) (1,025) $35,104 (2,000) 33 104 ACTION # AT A REGULAR MEETING OF THE BOARD COUNTY, VIRGINIA HELD AT THE ROANOKE MEETING DATE: October 11, 1988 ITEM NUMBER Jy1- vim' ~- OF SUPERVISORS OF ROANOKE COUNTY ADMINISTRATION CENTER AGENDA ITEM: Work Session: Street and Off-street Parking Design Standards and Specifications COUNTY ADMINISTRATOR'S COMMENTS: .n ~.- ~'""'.~ y BACKGROUND: SUMMARY OF INFORMATION: At the September 13, 1988 work session, the Board instructed the staff to review the curb and gutter requirements and requirements for Urban Subdivisions vs. Rural Subdivis Ponsewith the Roanoke Valley Homebuilders Association. Since that date, a meeting has been conducted with County Staff and the Va. Dept. of Transportation to discuss these issues in order that the County Staff could submit alternatives to the Homebuilders Association. In order that the Roanoke Valley Homebuilders may have sufficient time to review our proposal, I am requesting that the Work Session be delayed until November 9, 1988. ALTERNATIVES AND IMPACTS: STAFF RECOMMENDATION: SU~1 ITTED BY: Arnold Covey Development view and Inspections Director APPROVED; C~ l/ /' Elmer C. Hodge County Administrator ~°° ------------------ ---------- ACTION VOTE Approved ( ) Motion by: Denied ( ) No Yes Abs Received ( ) Garrett Referred Johnson to McGraw Nickens Robers ACTION # ITEM NUMBER/1 _~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 1988 AGENDA ITEM: Report on Utility Ordinances COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a summary comparison of billin practices for water and sewer for Roanoke Count g policies and Roanoke and the City of Salem. Y. the City of After a review of the ordinances covering billing for water and sewer for the county, we conclude that our billin practices are appropriate. Delinquent water and sewer accounts can represent a major loss of g We have chosen to use a sizable nwatervde uosit tot controlled. such losses. The Cit p guard against Y of Roanoke attempts to minimize the size of its uncollectable accounts by discontinuing service ver soon after an account becomes delinquent. They also have a full time staff to handle delinquent collections on stopped accounts. Salem provides electricity as well as water and sewer requires an electric deposit between $50 and $125. They use this deposit as security against account delinquency, including water and sewer. STAFF RECOMMENDATIONS: In view of the f oregoing, the staff recommends no change in our current billing policy for water and sewer. SUBMITTED BY; ~-~~w D. C. Myers Assistant County Administrator Management Services APPROVED BY: Elmer C. odge County .Administrator ~~ Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION VOTE No Yes Garrett Johnson McGraw Nickens Robers Abs M E M O R A N D U M T0: Don Myers, Assistant County Administrator - Management Services FROM: Wayne Williams, Utility Billing Supervisors DATE: October 3, 1988 SUBJECT: Utility service comparisons - Roanoke Salem Service County Late Pay Penalty lOX /min. 95 None $9.00 00 925 $15.00 810.00 Reconnect Fee . 825 or 9100 89 Serv. Fee .10.00 Deposit Number of Notices 2 2 2 Additional Deposit Yes No if Discontinued Ya Avq Bill ~ 66X nd u 875 P Payment Timing 30 days after billing 15 days after bill due date 15 days after second notice due date 15 days after billing 1 seek after bill due date 1 Meek after second notice due date 15th of month Second Notice Discontinuance of Service Bad Debt Exposure 11.4 X .5 X * City has a full time staff to handle all delinquent collections on stopped accounts 23rd of month The day after the second notice is left on the customers door 5X to 10X .....,.. M E M U R A N D L M T0: Linda Lehe, Assistant County Attorney FROh9: Wayne Williams, utility Fulling Supervisor ?SATE: September i5, 1987 SUBJECT: Depo:~its required by other utility services Tr:e following deposits are required by these utilities: A~.palacl-;ian Pawer Co. - Bepasits are required and are based on the previous occupants average usage. If t:he connection is a new connection, the deposit. is based upon square footage, the heating a.nd coaling sy:t?m and the lighting. ~' & P Tele~~ha.~e - There is no deposit required, unless there is a f.ir.al bill owed by the customer from previous service and then the deposit .i..; S40.U0. A service charge of 538.50 is charge~3 for reg~_alar service and 562.50 for on+~ additional hack. The nio_-e jacks„ the higher the sF~rvice charge. A connection fee of 555.Q0 is charged, if there is a r.inal. bill. owed, but this appliNd to t}-~e first bill.. Roanoke Ga; Company - A depa:=it i,- charged for 'eased property. ~fej::o,;its a.re S3z?.`~0 f.cr hot water only, and 590.00 far heat and hot water. If the= gas company turns service off during the s~_imm~~r, there i s a 51.5.00 ,service charge to reinstate the service ire the fall. 51.8.30 is charged to re-light the pilot light. . .~ PRESENTATION AND PETITION TO THE ROANOKE COUNTY BOARD OF SUPERVISORS October 11, 1988 My name is Alfred Powell. I reside at 3440 Franklin Street, in Roanoke County. Several weeks ago I heard Arnold Cove Builders group make a presentation toy and three members of the Home standards. I should like to make someycommentsetoubject of street proposal. I believe they were not covered in the you about that and are of importance in your deliberations. Prior presentation I certainly endorse and salute Mr. Covey's and the Count efforts to make our count residents and other usersy andetotreducevoverallecostsaandse~penses. The specific suggestion which I heard presented was to require asphalt plant mix for new roadways, and curb and gutter for the channelling and transportation of water runoff, in new county residential subdivisions having lot widths not in excess of one hundred feet. Presentl for roadway surfaces, andathereeistnoerequirementeforecurbsandquired gutter. Virginia state standards now are used by Roanoke County. There are four points which I wish to present to you about this. First is the matter of water runoff. are rather impervious to water absor t~onnt mix and curb and surface treatment and dirt. p ~ much more so than areter requirements provide for wateryabsorptionlfroma20o that our present percent better than plant mix and curb and utter intensit l to several hundred villain than the rainfall. Curb and guttergis the muchngreater the plant mix. In a light to medium rain and grassed or weedy ground will absorb all or almostuallcof tthe~ent rainfall, even on moderate slo es. will not. In heav p Plant mix and curb and absorb all of the y and torrential rains our present systemgwonet the proposed alternativeitation, but it still does much better than mix, slowin Surface treatment is rougher than plant and the surroundinater runoff, and allowing greater absorption by it . curb and gutter channelizes and restricts the runoff and increaseslits velocity manyfold over the shoulders and ditches system. What this means is more water, at higher speed, directed at lower tar ets. change would not require that existin Inasmuch as the proposed would have is more flooding and erosion sin tpresentrsystems,wbecause many of them would be receiving the increased runoff. MY second point is cost. The prior presentation made no cost comparisons except that the proposal would increase the cost of a finished average lot by $2_3,000, and the roadway surface would last for 7-g years rather than the 4- Therefore, if plant mix costs more thanyears for surface treatment. treatment costs, plant mix would not be cost effectivet surface ex ense Plant mix deteriorates as does surface treatment, just not as fast. Patching and applicationhmethodsaarele usually, because the same materials used for both, in most instances. Government never pays for anythin figures given, which in realit g' The taxpayers do. Using the cost the average new house y may be higher, the proposal would young people will that driveutohsurroundin 3l more. How many more live, but perhaps also to work? How man oldernties, not only to prevent from selling their residences toy People will that care? How much development will that discouraoe their necessary both eimpossibleRandoinconurous forst does not end thereby reducing gutter to dum g plant mix streets with curbsand unprotectca other careasngaoot~eS and intensities of water on either on a deliberate schedule or ton awill have to be changed- Pay for that? We know it will be the taxpayersbabut~onWwhichuld taxpayers will the greatest burden fall? Unless existing subdivision property owners are specially assessed for the changes- which probably is not a political reality- then the general taxpayer base will have to pay.Where would the principal burden lie? ~ ~. • « (2) ' T ~~ / Why right back with the people who had bought those higher priced lots on those plant mix - curb and gutter streets. Still another element of cost is property valuation for tax purposes. I cannot believe that Roanoke County's burgeoning phalanx of tax assessors will let such an opportunity pass. Will the assessed values of the new residences and lots on those plant mix-curb and gutter streets rise ~2-3,000, or more? That would cause Roanoke County's property taxes to rise even nearer the city's. Would that be greater incentive to consolidate governments? My third point deals with reasonableness, which is a difficult to measure, but nevertheless valid and essential consideration. Mr. Covey and the Home Builders suggested new standards only for new subdivisions having lot widths of 100 feet or less. Almost the first supervisory reaction to the proposal was to espouse increasing the lot width to any number of feet in any new subdivision. Now if present average lot width is 80 feet, the initial increased cost of plant mix and curb and gutter would be about $37.50 per front foot. The higher cost, if extended to lots of longer frontages than 100 feet, would make development of larger lot subdivisions virtually prohibitive, restricting citizen options and sterilizing the appearance of Roanoke County residential areas. The flight to adjoining counties would accelerate) One of the very conditions which caused the migration of residents and businesses from the City of Roanoke to the County some years ago, would be created now by the County! If a proposal for new street standards is considered solely from the standpoints of utility, effectiveness, and economy, then it is fine. If it is used as a measure to limit residential growth, then it constitutes a rezoning without due process, probably is illegal, and certainly is improper. The test of reasonableness must be applied, and reasonableness must be served, in the determination of any new street standards. mY fourth point is an appeal for fairness. Only the county staff and the Home Builders association have been involved to date in this very important and far-reaching matter. Only one month has elapsed since your initial review of it. There has been no coverage of it in the newspapers, radio, or television. No public meetings have been held. No comments from the general citizenry have been solicited. There are many persons and groups in our county who are vitally affected by this. That such sources of opinion and interest have been ignored to date is alarming. There is no crisis or clear and present danger to the community which requires such hasty action by you on this serious matter. I urge you, most earnestly, to defer your decision on this until proper and due consideration can be given to the subject of changing the street standards, and justice can be served the people of our county. Thank you for this opportunity to express my views to you.