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HomeMy WebLinkAbout11/9/1988 - RegularO~ PCANC~cc P L r\ Z p ~ ~ ~ 2 `~ a 1838 .150 88 S~S~~/~CENTENN~P~' A (3cnulr~ul (ItSirrrri rr~ C~nunf~ of ~Rn~no~~e ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA NOVEMBER 9, 1988 Welcome to the Roanoke County Board of Supervisors meeting. Re meetings are held on the second Tuesda the fourth Tuesday at 3:00 Y of the month at 3:00 gular p.m on the fourth Tuesday op•eachPmonth.HeDeviationslfromhthis.at'~a00 schedule will be announced A- OPENING CEREMONIES (3:00 P.M-) 1• Roll Call 2• Invocation: The Reverend Arthur E. Grant Woodlawn United Methodist Church 3• Pledge of Allegiance to the United States Flag B- RE4UESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS ITEM D-9 REPORT FROM MENTAL HEALTH SERVICES POSTPONED TO 11/22/88 ITEM K-8, APPROVAL OF RAFFLE PERMIT FOR NORTHSIDE JR. HIGH SCHOOL PT ADDED TO CONSENT AGENDA g C- PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS i• Proclamation declaring the week of November 13 - 19 as AMERICAN EDUCATION WEEK. BLJ/HCN TO ADOpT UVV D• NEW BUSINESS 1• Resolution authorizing an agreement with the Va. Department of Transportation and the City of Roanoke to construct a drainage facility on Nelms Lane. R-11988-1 BLJ/SAM TO ADOPT RESO AND ALT. ~1 URC 2. R-11988-2 LG/RR TO APPROVE ALT #1 URC 3. A-11 88-3 SAM/BLJ TO APPROVE ALT #1 URC 4• Approval to cancel the December 27, 1988 meeting and set the organizational meeting date in January. R-11988-4 HCN/SAM TO APPROVE RESO URC 5• Authorization to expend funds for Bushdale Road. R-11988-5 HCN/SAM TO APPROVE AMENDING RESO TO INCLUDE ANY ROADS LISTED ON THE 87/8$ RURAL ADDITION PRIORITY LISTING URC 6• Request for approval of Rural Addition Priority Listing. POSTPONED TO 12/13/88 AND STAFF TO ESTABLISH PROCESS TO INFORM CITIZENS OF TIME FRAME 7• Request for funding for Dixie Caverns Landfill cleanup. A-11 88-6 SAM/LG TO APPROVE FUNDING URC 8. Report from Sheriff Kavanaugh SK PRESENTED NEW SCHEDULES TO BEGIN 1/1/89 9• Yearly progress report by Mental Health Services of the Roanoke Valley. POSTPONED TO 11/22/88 Resolution authorizing the donation of a house to the Back Creek Volunteer Fire Company. Request by Jerry W. Grubb for waiver of the provisions in the County Water Ordinance. 2 E• REQUESTS FOR WORK SESSIONS 1• Request for a Work Session on November 22, 1988 to discuss the proposed Employee Handbook BLJ/HCN TO SET FOR 11/22/88 CHANGES IN HANDBOOK TO BE HIGHLIGHTED URC F- REQUESTS FOR PUBLIC HEARINGS G- FIRST READING OF ORDINANCES 1. Ordinance accepting an offer for and authorizing the sale of .55 acre, more or less, in the Southwest Industrial Park. HCN/BLJ TO APPROVE 1ST READING 2ND - 11/22/88 URC 2. Ordinance accepting an offer for and authorizing the sale of two (2) acres, more or less, in the Southwest Industrial Park. RR/BLJ TO APPROVE 1ST READING 2ND - 11/22/88 STAFF TO REPORT ON HOW MANY PARCELS HAVE BEEN SOLD AND COST OF PARR 3. Ordinance accepting an offer for and authorizing the sale and conveyance of surplus real estate - well lot, Glen Forest. RR/SAM TO APPROVE 1ST READING 2ND - 11/22/88 URC 4. Ordinance establishing certain procedures for the financing of local public works improvements, authorizing the assessments upon abutting property owners, providing for notice thereof, objections and appeals, pursuant to the statues for such cases made and provided. 3 SAM/LG TO APPROVE 1ST READING AMENDED TO CHANGE PERCENTAGES FROM 60$ TO 75$ 2ND - 11/22/88 URC 5• Ordinance amending and reenacting Chapter 10, Licenses and Providing for a permit fee for Solicitor's Permits. HCN/BLJ TO APPROVE 1ST READING AMENDING COMMISSION MERCHANT TAX TO $,34 PER $100 AND BRING BACK REPORT SHOWING FISCAL IMPACT OF CHANGE URC H. 0-11 88-7 HCN/RR TO APPROVE ORD URC REQUESTED PMM TO STUDY POSSIBILITY OF "VICIOUS DOG" ORDINANCE I - APPOINTMENTS 1• Building Code Board of Adjustments and Appeals. BLJ NOMINATED ROBERT ALLEN WILLIAMSON 2• Community Corrections Resources Board 3. Grievance Panel HCN NOMINATED CECIL HILL FOR RF'ApPOINTMENT 4• Library Board HCN NOMINATED CAROLYN PENCE FOR REAPPOINTMENT 5• Mental Health Services of the Roanoke Valley, Board of Directors LG NOMINATED DR. JOSEPH DEUTSCH FOR REAPPOINTMENT 6. Planning Commission LG NOMINATED MICHAEL GORDON FOR REAPPOINTMENT J. REPORTS AND INQUIRIES OF BOARD MEMBERS SECOND READING OF ORDINANCES 1. Ordinance amending and reenacting Chapter 5, Animals and Fowls of the Roanoke County Code by the addition of Section 5-71, Quarantine in event of animal bites. 4 HNSON REQUESTED A RESOLUTION OF SUPPORT TO BE BROUGHT TO BOARD ON 11/22/$8 FOR A REGIONAL WORT{ FARM IN COOPERATION WITH OTHER LOCALITIES AND 5TH PDC. M GRAW ANNOUNCED GRAYSON COMMISSION WILL MEET ON 11/18 IN RICHMOND AND RECEIVE THE VACO/VML PROPOSAL. K• CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-11988-8 BLJ/HCN WITH ITEM K-8 ADDED URC 1. Minutes of Meeting - June 28, 1988 2• Approval of a raffle Permit for the Bent Mountain Woman's Club. A-11988-8.a 3• Acknowledgment VDOT Secondary of the following roads into the System. a• b• 0.14 miles 0 09 mil of Orchard Valley Circle c• . es 0.08 Miles of of Meadow Valley Circle Woodmont Drive d• 0.37 miles of Commonwealth Drive A-11988-8 b 4• Request for acceptance of Buckland Mill Road and Copper Circle into the VDOT Secondary System. R-1198$-g,c 5• Request for acceptance of Bear Ridge Circle into the VDOT Secondary System. R-11988-8 ~ 6• Request for acceptance of 0.17 miles of Highfields Farm Drive into the VDOT Secondary System. R-11988-8 e 7• Acceptance of sewer facilities serving Wright Insurance Agency. 5 A-11988-8 f 8• Approval of a Raffle Permit for the Northside Junior High School PTA A-11988-8 Q L- REPORTS HCN/SAM TO RECEIVE AND FILE UVV 1• Capital Fund Unappropriated Balance 2- General Fund Unappropriated Balance 3. Board Contingency Fund M. CITIZEN COMMENTS AND COMMUNICATIONS 1. Charles Landis 5268 Glenvar Heights Boulevard has requested time to speak on consolidation issues. SPOKE IN OPPOSITION OF CONSOLIDATION WITH ROANOKE CITY AND REQUESTED THAT AREA WEST OF SALEM BE ALLOWED TO CONSOLIDATE WITH CITY OF SALEM IF CONSOLIDATION TAKES PLACE N. WORK SESSIONS 1• Space Needs for County Administration and School Administration. POSTPONED 2• Street Standards STAFF TO GO FORWARD WITH ORDINANCE AND PUBLIC HEARING AND CONTINUE WORKING WITH HOMEBUILDERS ASSOCIATION O- EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 (a) (2) to discuss a real estate matter (Cave Spring Rescue Squad) LG/BLJ AT 5:50 P.M. URC 6 RR/SAM TO RETURN TO OPEN SESSION AT 6:22 P.M, URC p- ADJOURNMENT AT 6:23 PM O~ P~AN~~F ~ ,~ L Z •. A ~ ~ ' t fi _ v .~ ,a (~~4~rt~i ~V YE4PS 8V ~ ~~ O SFSQU-CENTENN~P~ ROANOKE COUNTY BOARD OF SUPERVISORS A Beautr~ulBeRinaing AGENDA NOVEMBER 9, 1988 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday of the month at 3:00 p.m., and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: The Reverend Arthur E. Grant Woodlawn United Methodist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring the week of November 13 - 19 as AMERICAN EDUCATION WEEK. D. NEW BUSINESS 1. Resolution authorizing an agreement with the Va. Department of Transportation and the City of Roanoke to construct a drainage facility on Nelms Lane. 2. Resolution authorizing the donation of a house to the Back Creek Volunteer Fire Company. 3. Request by Jerry W. Grubb for waiver of the provisions in the County Water Ordinance. 4. Approval to cancel the December 27, 1988 meeting and set the organizational meeting date in January. 5. Authorization to expend funds for Bushdale Road, 6• Request for approval of Rural Addition Priority Listing, 7. Request for funding for Dixie Caverns Landfill cleanup. 8• Report from Sheriff Kavanaugh 9. Yearly progress report by Mental Health Services of the Roanoke Valley, E. REQUESTS FOR WORK SESSIONS 1. Request for a Work Session on November 22, 1988 to discuss the proposed Employee Handbook F• REQUESTS FOR PUBLIC HEARINGS G. FIRST READING OF ORDINANCES 1• Ordinance accepting an offer for and authorizing the sale of .55 acre, more or less, in the Southwest Industrial Park. 2. Ordinance accepting an offer for and authorizing the sale of two (2) acres, more or less, in the Southwest Industrial Park. 3. Ordinance accepting an offer for and authorizating the sale and conveyance of surplus real estate - well lot, Glen Forest. 4• Ordinance establishing certain procedures for the financing of local public works improvements, authorizing the assessments upon abutting property owners, providing for notice thereof, objections and appeals, pursuant to the statues for such cases made and provided. 2 5• Ordinance amending and reenacting Chapter 10, Licenses and Providing for a permit fee for Solicitor's Permits. H• SECOND READING OF ORDINANCES 1. Ordinance amending and reenacting Chapter 5, Animals and Fowls of the Roanoke County Code by the addition of Section 5-71, Quarantine in event of animal bites. I • APPOINTMENTS 1• Building Code Board of Adjustments and Appeals. 2• Community Corrections Resources Board 3. Grievance Panel 4• Library Board 5• Mental Health Services of the Roanoke Valley, Board of Directors 6• Planning Commission J• REPORTS AND INQUIRIES OF BOARD MEMBERS I{• CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Minutes of Meeting - June 28, 1988 2• Approval of a raffle Permit for the Bent Mountain Woman's Club. 3• Acknowledgment of the following roads into the VDOT Secondary System. a• 0.14 miles of Orchard Valley Circle b• 0.09 miles of Meadow Valley Circle c• 0.08 Miles of Woodmont Drive 3 d• 0.37 miles of Commonwealth Drive 4• Request for acceptance of Buckland Mill Road and Copper Circle into the VDOT Secondary System. 5• Request for acceptance of Bear Ridge Circle into the VDOT Secondary System. 6• Request for acceptance of 0.17 miles of Highfields Farm Drive into the VDOT Secondary System. 7• Acceptance of sewer facilities serving Wright Insurance Agency. L• REPORTS 1• Capital Fund Unappropriated Balance 2• General Fund Unappropriated Balance 3. Board Contingency Fund M• CITIZEN COMMENTS AND COMMI7NICATIONS 1, Charles Landis has requested time to speak on consolidation issues. N. WORK SESSIONS 1• Space Needs for County Administration and School Administration, 2• Street Standards 0• EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 (a) (2) to discuss a real estate matter (Cave Spring Rescue Squad) Z'• ADJOURNMENT 4 ITEM N0. ~~ ~~ ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON NOVEMBER 9, 1988 PROCLAMATION DECLARING THE WEEK OF NOVEMBER 13 - 19, 1989, AS AMERICAN EDUCATION WEEK WHEREAS, our citizens take pride in the contributions of the public schools to society; and WHEREAS, the availability of public education to all youngsters has provided the foundation of this country's economic vitality, national security, standard of living, and system of democratic government; and WHEREAS, the strengthening of our public schools is an important investment in the future; and WHEREAS, the quality of public schools depends upon community commitment; NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim AMERICAN EDUCATION WEER NOVEMBER 13 - 19, 1988 And urge all citizens to affirm their support of public schools and to recognize the importance of investing in our future through education. ...- ~.. I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 9, 1988 RESOLUTION 11988-1 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION AND THE CITY OF ROANOKE TO CONSTRUCT A DRAINAGE FACILITY ON NELMS LANE WHEREAS, the County of Roanoke, the Virginia Department of Transportation, and the City of Roanoke have recognized an unde- sirable drainage situation existing in the vicinity of the inter- section of Nelms Lane and Malvern Road in Roanoke County; and WHEREAS, the County of Roanoke, the Virginia Department of Transportation, and the City of Roanoke desire to participate in the improvement of this undesirable drainage situation and to establish responsibility for the cost of said improvements; and WHEREAS, the Virginia Department of Transportation has pre- pared plans for said improvement being project 80-0840-5607-008, Route 840, Nelms Lane; and WHEREAS, this project has been previously approved by the Board of Supervisors of Roanoke County and the Virginia Depart- ment of Transportation and was placed on the Six Year Secondary Road Construction Program; and WHEREAS, County staff has reviewed the proposed agreement and recommends approval thereof, subject to the limitations con- tained herein. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is authorized to enter into an agreement with the Virginia Department of Transportation and the City of Roanoke to construct project 80-0840-5607-008, Route 840, Nelms Lane, upon approval as to form by the County Attorney. 2. That Roanoke County agrees to pay one-half of the total project expense from the anticipated Drainage Program budget for fiscal year 1989-1990; however this agreement is subject to and contingent upon a future appropriation for this program budget by the Board of Supervisors for fiscal year 1989-1990. 3. That Roanoke County agrees to pay one half of the total project expense incurred by the Virginia Department of Transporta- tion from the Secondary Road Improvement Funds allocated to Roa- noke County's Secondary Road System. 4. That the Board hereby amends its Drainage Program prior- ity list to accommodate this project, and agrees to amend the priority program for the expenditure of funds for the six-year plan for improvements to the secondary road system of the County to accommodate this project. 5. That the County Administrator is directed to forward a certified copy of this resolution to the Virginia Department of Transportation Commissioner, Ray D. Pethtel, and the Resident Engineer, F. C. Altizer. On motion of Supervisor Johnson, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTS: 2 ~~ Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Phillip Henry, Director, Engineering Paul Mahoney, County Attorney Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance Ray D. Pethtel, Commissioner, Virginia Department of Transportation F. C. Altizer, Resident Engineer, Virginia Department of Transportation 3 ACTION # ITEM NUMBER ~ ~'J~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: NOVEMBER 9, 1988 AGENDA ITEM: Approval, Authorization to enter into Agreement, and Recommended Funding for the Nelms Lane Drainage Project. COUNTY ADMINISTRATOR'S COMMENTS: ~~.~ _ BACKGROUND ~ ~/ crn In July, 1986, the Virginia Department of Transportation submitted to Roanoke County a set of preliminary plans and proposed agreement for a drainage facility on Nelms Lane, Route 840. This agreement between the County of Roanoke, the Virginia Department of Transportation, and the City of Roanoke sets forth the conditions and terms of payment for the proposed construction. Based on the proposed agreement, Roanoke County's share of the project cost would be $60,935.50, being one half of the estimated cost. During the latter part of 1985 and early part of 1986, VDOT and Roanoke County met and discussed the drainage problems along and adjacent to Nelms Lane. It was Roanoke County's opinion that the project should be funded by VDOT, and VDOT's opinion that based on their current policies that funding for the project should be a shared cost based on the premise that the drainage to be handled was both from the right of way and off site. By Board action on July 8, 1986, the Six Year Secondary Highway Construction Plan was amended to include VDOT's share of funds necessary to correct the Nelms Lane drainage problem. Also during July of 1986, VDOT forwarded to Roanoke County the proposed agreement which outlined the cost participation of 50~ VDOT and 50$ Roanoke County. The policies of VDOT concerning cost participation on Secondary Road projects pertaining to drainage have been applied on other projects. As example, Ogden Road. During the past year there has been some change in VDOT policies concerning cost participation of drainage. Mr. Fred Altizer, Resident Engineer, VDOT, will be at the meeting to answer any specific questions concerning past and present policies of VDOT on cost participation on drainage improvements. 7~ - / SUMMARY OF INFORMATION The majority of VDOT funds for this project have been allocated in the Six Year Secondary Road Construction Program. While they have started the plan preparation, they have indicated that the final plan preparation, right of way acquisition and construction cannot proceed until Roanoke County executes an agreement. It is estimated that plan preparation and right of way acquisition will require a minimum of one year. ALTERNATIVES AND IMPACTS Alternative No. 1 - Authorize the County Administrator to enter into an agreement with VDOT thereby approving the project and authorizing cost participation. Since the construction would be a minimum of one year, the need for funding could be considered as part of the FY 1989-1990 drainage budget. Alternative No. 2 - Authorize the County Administrator to enter_ into an agreement with VDOT and appropriate $60,935.50 from the general fund for the County's share of the project cost. Alternative No. 3 - The Board of Supervisors not authorize the County Administrator to execute an agreement with VDOT, but request that VDOT accept the full responsibility and cost for the Nelms Lane Drainage Project. STAFF RECOMMENDATION Staff_ recommends that the Board of Supervisors approve Alternative No. 1. This recommendation is based on the belief that a concept for correcting the Nelms Lane drainage was agreed to by Roanoke County and VDOT in 1986 and to follow through with this concept plan would allow for the most expedient correction of the drainage situation. SUBMITTED BY: APPROVED BY: Phillip Henry, P.E. Director of Engine ring Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION .~~'Z~ Elmer C. Hodge County Administrator Garrett Johnson McGraw Nickens Robers VOTE No Yes Abs 2 !~ AT A REGULAR MEETING OF TFIE BOARD OF SUPERVISORS OF ROANOKE COUN'T'Y, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINiSTRAZ'ION CENTER ON TUESDAY, NOVEMBER 9, 1988 RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION AND THE CITY OF ROANOKE TO CONSTRUC'T' A DRAINAGE FACILITY ON NELMS LANE WHEREAS, the County of Roanoke, the Virginia Department of Transportation, and the City of Roanoke have recognized an unde- sirable drainage situation existing in the vicinity of the inter- section of Nelms Lane and Malvern Road in Roanoke County; and WHEREAS, the County of Roanoke, the Virginia Department of Transportation, and the City of Roanoke desire to participate in the improvement of this undesirable drainage situation and to establish responsibility for the cost of said improvements; and WHEREAS, the Virginia Department of Transportation has pre- pared plans for said improvement being project 80-0840-5607-008, Route 840, Nelms Lane; and WHEREAS, this project has been previously approved by the Board of Supervisors of Roanoke County and the Virginia Depart- ment of Transportation and was placed on the Six Year Secondary Road Construction Program; and WHEREAS, County staff has reviewed the proposed agreement and recommends approval thereof, subject to the limitations con- tained herein. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is authorized to enter into an agreement with the Virginia Department of Transportation 4 APPROVED DRA NAGE MAINTENANCE PR JECTS (PRIORITIZED) p_l, B. W. Kessler 6911 Goff Road Loman Road ~-1 (Drainage Complaint) DESCRIPTION: Insnnel s8o eslvert, backfill and stabilize Cha P MAGISTERIAL DISTRICT: Catawba p-2. Penn Forest Christian Church 3028 Penn Forest Blvd. (RFA 88E088) DESCRIPTION: Channel improvements, culvert replacement, slope stabilization MAGISTERIAL DISTRICT: Cave Spring (RFA 87E018) p-3. Russell E. Taylor 2824 Emissary Drive Montclair (RFA 87E018) Donald E. Eubank 2828 Emissary Drive Montclair (RFA 87E018) Bob Hodge 2832 Embassy Drive Montclair (RFA 87E018) Warren D. Smiley, Jr. 2911 Embassy Drive DESCRIPTION: Channel Improvements, Easement acquisition MAGISTERIAL DISTRICT: Catawba P-4. Bob Hansel 4514 Hammond Lane Eton Hills J, W. Franz 4616 Girard Drive Eton Hills Ted Smith 4624 Girard Drive Eton Hills 6 (RFA 87E026) (RFA 87E026) (RFA 87E026) ~-1 Brenda S. Castle (RFA 87E034) 4538 Hammond Lane ' Eton Hills Samuel Grady (RFA 87E034) 4502 Girard Dr., S.W. Eton Hills Ms. Nancy Cook (RFA 87E034) 4536 Girard Dr., S.W. Eton Hills DESCRIPTION: Channel improvements, modifications to storm sewer system MAGISTERIAL DISTRICT: Cave Spring P-5. Dot Eller (RFA 87E046) 3611 McDaniel Drive Andrew Lewis Place E. H. Hedge (RFA 87E046) 3704 Givens Avenue Jessie Woolridge (RFA 87E046) 313 Southview Drive DESCRIPTION: Drain a sink hole adjacent to Givens Avenue (Potential joint project with VDOT and Medeco) MAGISTERIAL DISTRICT: Catawba P-6. George Warner (RFA 87E043) 3934 Sandpiper Drive Penn Forest Henry Doenler (RFA 87E044) 3819 Hummingbird Lane Penn Forest Mrs. May Johnson (RFA 87E043) 3929 Hummingbird Lane Penn Forest Mr. Frank Breedlove (RFA 87E043) 3905 Hummingbird Lane Penn Forest Mr. Edwin Legard (RFA 87E043) 3946 Sandpiper Dr., S.W. Penn Forest 7 DESCRIPTION: Channel improvements, ditch stabilization, storm sewer modifications MAGISTERIAL DISTRICT: Cave Spring P-7. Harry Goin 8167 Hunter's Trail Belleview Estates (RFA 88E079) DESCRIPTION: Re-establish natural drainage channel MAGISTERIAL DISTRICT: Hollins P-8. N. J. Holbrook 314 Woodmere Drive Lindenwood Ronald Renick 321 Woodmere Drive (Drainage complaint) (RFA 88E085) DESCRIPTION: Repair damaged drop inlet in storm drain MAGISTERIAL DISTRICT: Vinton P-9. J. D. Thompson 618 Landfair Drive Lindenwood (RFA 87E011) DESCRIPTION: Clear blocked 36" pipe, stabilize channel MAGISTERIAL DISTRICT: Vinton P-10. Richard Smoot 1325 Vivian Avenue Dwight Hills DESCRIPTION: Repair storm sewer pipe MAGISTERIAL DISTRICT: Catawba P-11. Stan Barnhill 3333 Kingswood Drive Algoma Park Tom Phillips 3327 Kingswood Drive Algoma Park DESCRIPTION: Stabilize ditch (RFA 87E038) (RFA 87E041) (RFA 87E042) MAGIS`T'ERIAL DISTRICT: Cave Spring 8 ,~~v~~.~.~ 11V1Y• ....,tuiaiaci 1lu~Jivvcluctll..a ~'~._ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 9, 1988 RESOLUTION 11988-2 SUPPORTING THE DONATION OF A HOUSE TO BACK CREEK VOLUNTEER FIRE COMPANY WHEREAS, property purchased by Roanoke County for the construction of a Back Creek Fire Station includes a house; and WHEREAS, County staff has determined that the house cannot be utilized and that it must be moved or demolished to allow construction of the fire station; and WHEREAS, County's Procurement Department has advertised the house for sale; and WHEREAS, no bids were received due to the excessive costs associated with moving the house; and WHEREAS, the Back Creek Volunteer Fire Company has requested that the County donate the house to them for demolition. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, that said Board supports the donation of the house to the Back Creek Volunteer Fire Company for demolition thereof on or before December 15, 1988. On motion of Supervisor Garrett, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: ./~' Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File T. C. Fuqua, Paul Mahoney John Willey, Reta Busher, Diane Hyatt, Chief of Fire & Rescue Department County Attorney Director, Real Estate Assessment Director, Management & Budget Director, Finance 2 ACTION # ITEM NUMBER ~ ~' _•_7. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 SUBJECT: Donation of House to Back Creek Fire Company COUNTY ADMINISTRATOR'S COMMENTS: ~~~ SUMMARY OF INFORMATION: Property purchased for the construction of Back Creek Fire Station includes a house. Staff has previously determined that the house could not be used and that it must be moved or torn down to make way for the construction. Our Procurement Division has advertised the house for sale with no bids being received on two (2) separate occasions. The reason given by prospective bidders for not bidding was the excessive cost for moving the house. In discussing this with the volunteer fire company, they have asked that the County donate the house to them. They will dispose of it with any funds received being applied to the station construction cost. Attached is the legal description of this house. The estimated value of personal property is $43,900 and $27,500 for land. ALTERNATIVES AND IMPACTS: 1. Donate house to Back Creek Volunteer Fire Company. Require removal from property by December 15, 1988, with any funding received to be applied to the station construction cost and related cost. 2. Include removal of the house as part of the construction project. STAFF RECOMMENDATION: Staff recommends approval of Alternative 1. -~ Respectfully submitted, Thom s C. F qua Chi f of F're & escue Department Approved by, Elmer C. Hodge County Administrator - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Garrett Received ( ) Referred To Johnson McGraw Nickens Robers <~ Z a O i T ` 4 ~ O ~ oa ~~ .~~ ~ U ~~ p Z .., ~i Q C7 J W J Q O pp~ a' O W ~_ Q Z w O ~~w t O ~ C7 \ 'SI t 3y,w,, J ~ ti O Z Z .~ a,. c.~, O U ~ '~aa ~~ ~ 0 Y ~ Z O O O ~ ° Z z O ~ O Y ~ ~ Z O ~ ~ Y 8 O °° ~ ~ ~ O W Z W m W O ° - V Q m F - Q W O O c W O O E V W ~ V D W OW "'~ Q~ O Q~ V W H V 0~ O J W- Q O W W (... 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J ~ Li I I Q ~ LL i N I (.7 .o y E 01 N fn ~ N Q m d ~ ea F- N ~- F- c0 ~ fA __ I, I ~ ; _ ~ ~ V C ~~ I .n Q N _ ... ~ '? n Q J Y ' I ~ ~ V a ~ ~ ~ ~ Cam, v I ~ ~ C I w -- C O V~ ~, \i 1 ~ ~~ I ~ p C a' `m 7 p `y p ~ s 1 ~~ ~ ~ C O ~ ~ i 1 _ ~ I , _- « ~ H > ~ ~ ~ . - p n ~ ~' ~ w o I i _ a U ~ C ~ i I _` ~ I n O A Y d E - N N - 0 ~ ,, F ~ c° i ~ a `~ C ~ ' c 'c v ~ v io ~ y t R c py7 ~ j _. ~' U C) v ~ ' ~ ~` ~ • ,' j 5 ~ ~ ~ s 3 O ^ I t~ iC d ~ p N U .n ~ N f 0 .. ~ _ ~ I S ~ ~ I W > ` w C y AT A REGULAR MEETING OF THE BOARD COIINTY, VIRGINIA HELD AT THE ROANORE MEETING DATE: November 9, 1988 ACTION # A-11988-3 ITEM NUMBER~._~ OF SUPERVISORS OF ROANORE COUNTY ADMINISTRATION CENTER AGENDA ITEM• Request by Jerry W. Grubb for waiver of the provisions in the County Water Ordinance COUNTY ADMINISTRATOR' S C~OMyMENTS : ~~~,`~~~~,~~ ~~ ~l~ BACKGROUND: Mr. Jerry W. Grubb has purchased Lot #3 in the Stonewood Subdivision as a building sitstsoofhl2 Potsoonlarculade csac road Stonewood Subdivision consi roved and recorded off Texas Hollow Road. The subdivision was aproved for water and October 20, 1987. The subdivision was app sewer to be provided by on-lot systems. SUMMARY OF INFORMATION: 1988, Mr. Grubb applied for water service to On October 3, ro osed to supply water Lot #3 of the Stonewood Subdivision. rHvate easement to the public to Lot #3 by a lateral through a P subdivision. water line on Stanford Drive in the adjoining water ordinance provides for water to be supplied The County either by a tap to an existing main, an expansion of the existing system or the establishment of a com Water wtoeans asrea • of lthe the service requested was to supply ublic water service, the County that presently did not have P stem into another area. request was to expand the existing water sy An expansion of the existing water system is required to be by the installation of mains, valves and other appurtenances in accordance with the water construction standards. Since the installation of a service latDirectorndeni d Mod to expand an existing system, the Utility Grubb's request for water goardcof Supervisors to waive the Ordinance authorizes the ertain to the requ i,r hment andoexpansio~ oflwateresystemshey p establis .~ '"' Mr. Grubb has requested that the Board of Supervisors waive the requirement to expand the existing system in order to provide water service to Lot #3 in the Stonewood Subdivision. ALTERNATIVES AND IMPACTS: !~~ There is no measurlable direct fiscal impact to Roanoke County for any alternative. Alternative 1. The Board of provisions of the Ordinance establishment of a water system. service to his lot with a private feasible to expand the public subdivision. Supervisors would not waive the concerning expansion and Mr. Grubb would provide water well. It is not economically system in order to serve this Alternative 2. The Board of Supervisors would waive the provision of the Ordinance concerning expansion and establishment of a water system. Mr. Grubb would be given water service through a private easement to the water line on Stanford Drive. STAFF RECOMMENDATION: Staff recommends Alternative 1 in compliance with the water ordinance and the provisions of the approved subdivision plan for Stonewood Subdivision. SUBMITTED BY: Cliffo aig, Utility Director APPROVED ~` Elmer C. Hodge County Administrator ACTION VOTE Approved (x) Motion by. Steven A McGraw/ No Yes Abs Denied ( ) Bob L Johnson to approve Garrett x Received ( ) Alternative #1 Johnson x Referred McGraw x Nickens x to Robers x cc: File Cliff Craig Phillip Henry John Hubbard Paul Mahoney ~-3 Q NORTH WATER SERVICE REQUESTED FOR LOT 3 STONEWOOD SUBDIVISION. O. be MAtZGARET W. BAI.D'NItA! BALD~WI-.! PG.231 W.6. Zle PG.DO J4-02.-kFL TAX 044.04-02-67 ,,oaeP-.f o. 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TAtt Mg4.00-OI-17 ~,~•.. s • .:: b' ~ To wIT: ~ NOTARV Pu DCIC IN ANO FOR KNOW ALL MEN DY THESE PRE~ENT9 TO WIT I AND T~ ...,. . ~ r. ,rnTr nn IrF RF PV T~IAT JOHU MICHAEL EAST ~ JANE C EAST, TRUMAN RODIN COIE,IIl t ANNt C COLE, ._q~.n qFT C CROUCH ARE THE /[E 71MPLE OW NEP9 OF THE LAND SHOWN "" r ~ I I r I~ I ~ .I.11f 1 T~IRI I 11 Tr ,~ .. ~Ii .. ... .. .. ~InMxaOML Request by Jerry W. Grubb for waiver of the provisions in the County Water COMMUNITY SERVICES Ordinance AND DEVELOPMENT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE ~ ~ 1~ COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 9, 1988 RESOLUTION 11988-4 CANCELING A REGULAR MEETING IN DECEMBER AND SCHEDULING THE ORGANIZATIONAL MEETING WHEREAS, by Resolution R1488-2 adopted on January 4, 1988, the Board of Supervisors established a regular meeting sche- dule for the Board for calendar year 1988; and WHEREAS, in order to accommodate the public business and the convenience of the citizens as it relates to the holidays in December and January, this meeting schedule is hereby amended. NOW, THEREFORE, be it resolved by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That Resolution R1488-2 establishing a certain regu- lar meeting schedule for the Roanoke County Board of Supervisors is hereby amended by canceling the meeting scheduled for December 27, 1988; and 2. That any public hearing which would have been sche- duled and heard on December 27, 1988, shall be held at 7:00 p.m. on Tuesday, December 13, 1988, at the Roanoke County Administra- tion Center at 3738 Brambleton Avenue; and 3. That the annual organizational meeting for 1989 for the Roanoke County Board of Supervisors is hereby scheduled for Wednesday, January 4, 1989, at 9:00 a.m. at the Roanoke County Administration Center at 3738 Brambleton Avenue. 4. That the County Administrator shall cause a copy of this Resolution to be posted at the Courthouse, the Roanoke County Administration Center, and each County library, and advertised in the Roanoke Times and World News on November 22, 1988 and November 29, 1988. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTS: ~ • C~-~-~-~C_ Mary H. A len, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney The Honorable Elizabeth Stokes, Clerk, Circuit Court George Garretson, Director, Library Hollins Library Vinton Library Mount Pleasant Library Bent Mountain Library Glenvar Library Roanoke Times & World News 2 ACTION # ITEM NUMBER ~.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA f~ELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Cancellation of December 27, 1988 Meeting Scheduling Organizational Meeting COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Because of the Christmas holiday schedule for December 1988, staff recommends that the Board of Supervisors consider the can- cellation of December 27, 1988, Board meeting. If the Board fa- vorably considers this recommendation, any public hearing which would have been scheduled for that date should be rescheduled for the December 13, 1988, Board meeting. Therefore, the December 13, 1988, Board meeting shall commence at 3:00 p.m. and public hearings at 7:00 p.m. Staff f urther recommends that the Board consider scheduling the annual organizational meeting for calendar year 1989 on Wednesday, January 4, 1989, at 9:00 a.m. at the Roanoke County Administration Center. At this meeting the Board elects a Chair- man and Vice-Chairman and establishes the regular meeting sche- dule for the ensuing year. STAFF RECOMMENDATION: Staff_ recommends that the Board favorably consider the adop- tion of the attached Resolution. Respectfully submitted, Paut M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Garrett Johnson McGraw Nickens Robers VOTE No Yes Abs AT A REGULAR MEETING OF TIDE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD A'i' THE IZOANOKE COUNTY ADMINTSTRA'1'ION CENTER ON TUESDAY, NOVEMBER 9, 1988 ~j~ RESOLU'rTON CANCELING A REGULAR MEETING IN ~`~" DECEMBER AND SCHEDULING TIIE ORGANIZATIONAL MEETING WHEREAS, by Resolution 81488-2 adopted on January 4, 1988, the Board of Supervisors established a regular meeting sche- Jule for the Board for calendar year 1988; and WHEREAS, in order to accommodate the public business and the convenience of the citizens as it relates to the holidays in December and January, this meeting schedule is hereby amended. NOW, THEREFORE, be it resolved by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That Resolution 81488-2 establishing a certain regu- lar meeting schedule for the Roanoke County Board of Supervisors is hereby amended by canceling the meeting scheduled for December 27, 1988; and 2. That any public hearing which would have been sche- duled and heard on December 27, 1988, shall be held at 7:00 p.m. on Tuesday, December 13, 1988, at the Roanoke County Administra- tion Center at 3738 Brambleton Avenue; and 3. That the annual organizational meeting for 1989 for the Roanoke County Board of Supervisors is hereby scheduled for Wednesday, January 4, 1989, at 9:00 a.m. at the Roanoke County Administration Center at 3738 Brambleton Avenue. 4. That the County Administrator shall cause a copy of this Resolution to be posted at the Courthouse, the Roanoke County Administration Center, and each County library, and advertised in the Roanoke Times and World News on November 22, 1988 and November 29, 1988. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 9, 1988 RESOLUTION 11988-5 AUTHORIZING THE EXPENDITURE OF FUNDS - BUSHDALE ROAD, AS AMENDED WHEREAS, Bushdale Road is a private road located in the Vinton Magisterial District of Roanoke County; and WHEREAS, due to the age and economic status of the pro- perty owners on Bushdale Road, the road has deteriorated and be- come impassable in past years during the winter months; and WHEREAS, the property owners on Bushdale Road have peti- tioned to have the road accepted into the State Secondary System through the rural additions program; and WHEREAS, the Roanoke County Engineering Department has designated road bond projects as its number one priority in order to meet the deadline of expenditure of the Road Bond funds by July 1, 1989, thus making the rural addition a lesser priority; and WHEREAS, engineering staff has recently inspected Bush- dale Road and determined the road to be in satisfactory condition with adequate access to all property owners; and WHEREAS, based on prior years it is reasonable to assume that Bushdale Road may deteriorate and become impassable during the winter months; and WHEREAS, Roanoke County does not maintain private roads therefore any emergency repair or maintenance of Bushdale Road by Roanoke County would be undertaken in order to provide for the health, safety, and welfare of its citizens; and WHEREAS, there are no specific funds allocated in the Roanoke County budget for private road maintenance; and WHEREAS, any monies expended for the maintenance of Bushdale Road would have to be allocated from the Board contin- gency account. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervi- sors of Roanoke County, Virginia, that said Board supports the expenditure of County funds for any emergency repairs or mainten- ance of Bushdale Road or any of the seven roads listed on the 87/88 rural addition priority list, due to the possible deterioration of the road during the winter months; that the County Engineer or his designee shall make such inspections necessary to determine if emergency repairs or maintenance are needed; and that if such repairs to Bushdale Road are necessary, the expenditure of funds from the Board contingency account in an amount not to exceed One Thousand ($1,000) Dollars to accomplish this purpose for Bushdale Road is hereby authorized. On motion of Supervisor Nickens, amended to include the seven roads listed on the 87/88 rural addition priority listing, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett r NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 2 cc: File Phillip Henry, Director, Engineering Reta Busher, Director, Management & Budget Diane Hyatt, Dirctor, Finance 3 ACTION # ITEM NUMBER ~ s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Authorization to expend funds on Bushdale Road COUNTY ADMINISTRATOR'S COMMENTS: ~~ BACKGROUND SUMMARY OF INFORMATION Bushdale Road is located in the eastern part of Roanoke County and is a private road which serves five (5) families. Due to the age and economic situation of the property owners, the road has become impassable in past years during the winter months. During the winter of 1986-87 there were at least one instance where a four wheel drive vehicle could not provide access along the roadway. The property owners along Bushdale Road have petitioned for this road to be taken into the State Secondary System. In June of 1987, Bushdale Road was included on the rural addition priority list. At the present time, there has been very little work by the Engineering Department toward having Bushdale Road taken into the State Secondary System. The Department has concentrated its efforts toward completing approximately 20 subdivisions of private roads which were on the 1985 Roanoke County Road Bond. These roads have to be completed prior to the deadline of expenditure of the Road Bond funds which is estimated to be July 1, 1989. At the request of Dr. Nickens, Board of Supervisor member from the Vinton Magisterial District, Engineering staff did review Bushdale Road during the past two weeks. The road appeared to be in reasonably satisfactory shape and provided access to all property owners. But based on prior year reports, it is reasonable to assume that the road may deteriorate to a point where it would not be accessible if the Roanoke Valley experiences a harsh winter this year. ,. r~ Maintenance of public roads in Roanoke County is completed by the Virginia Department of Transportation and Roanoke County does not maintain private roads. Therefore, there are no specific funds allocated in the County budget for private .road maintenance. Any maintenance of Bushdale Road should be based on the need to provide for the health, safety, and welfare of the public. ALTERNATIVES AND IMPACTS It is estimated that no more than $1,000.00 would be required to maintain the accessibility of Bushdale Road under the most harsh winter conditions. Alternative No. 1 - The Board of Supervisors would approve the possible expenditure of up to $1,000.00 for maintenance of Bushdale Road during the winter of 1988-89 to assure the public health, safety, and welfare of the residents of Roanoke County. The Board contingency could be used to fund this expenditure. Alternative No. 2 - The Board of Supervisors not approve funding for emergency repairs of Bushdale Road. STAFF RECOMMENDATION Staff makes no recommendation SUBMITTED BY: Phillip Henry, P Director of Engineering APPROVED BY: Elmer C. Hodge County Administrator --------------------------------------------------------------------------- ACTION VOTE Approved Denied Received Referred To Motion by: No Yes Abs Garrett Johnson McGraw Nickens Robers 2 . ,~' .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 9, 1988 RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS - BUSHDALE ROAD WHEREAS, Bushdale Road is a private road located in the Vinton Magisterial District of Roanoke County; and WHEREAS, due to the age and economic status of the pro- perty owners on Bushdale Road, the road has deteriorated and be- come impassable in past years during the winter months; and WHEREAS, the property owners on Bushdale Road have peti- tinned .to have the road accepted into the State Secondary System through the rural additions program; and WHEREAS, the Roanoke County Engineering Department has designated road bond projects as its number one priority in order to meet the deadline of expenditure of the Road Bond funds by July 1, 1989, thus making the rural addition a lesser priority; and WHEREAS, engineering staff has recently inspected Bush- dale Road and determined the road to be in satisfactory condition with adequate access to all property owners; and WHEREAS, based on prior years it is reasonable to assume that Bushdale Road may deteriorate and become impassable during the winter months; and WHEREAS, Roanoke County does not maintain private roads therefore any emergency repair or maintenance:of Bushdale Road by Roanoke County would be undertaken in order_to provide for the health, safety, and welfare of its citizens;_and WHEREAS, there are no specific funds allocated in the Roanoke County budget for private road maintenance; and WHEREAS, any monies expended for the maintenance of Bushdale Road would have to be allocated from the Board contin- gency account. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervi- sors of Roanoke County, Virginia, that said Board supports the expenditure of County funds for any emergency repairs or mainten- ance of Bushdale Road due to the possible deterioration of the road during the winter months; that the County Engineer or his designee shall make such inspections necessary to determine if emergency repairs or maintenance are needed; and that if such repairs to Bushdale Road are necessary, the expenditure of funds from the Board contingency account in an amount not to exceed One Thousand ($1,000) Dollars to accomplish this purpose is hereby authorized. ACTION # ITEM NUMBER ~ " W AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Inclusion of Additional Roads into the Rural Addition program COUNTY ADMINISTRATOR'S COMMENTS: .J-~~ ~ BACKGROUND SUMMARY OF INFORMATION Under Section 33.1-72.1 C-1 of the Code of Virginia, Counties are allowed to use a small portion of their Secondary Highway Construction Funds for "Rural Additions". The rural addition program is intended for upgrading certain qualifying roads open to the public prior to July 1, 1978 for future acceptance by the Virginia Department of Transportation. In June prioritized the process. 1. 2. 3. 4. 5. 6. 7. 1987, the Roanoke County Board of Supervisors following streets under the rural addition Connecting Road Penwood Drive Sagewood Circle Washington Road Chester Drive Byers Road Bushdale Road from Routes 1890 and 1905 These roads are shown on the 1987-88 Rural Addition Priority List (Attachment A.) During the past year, staff has received requests from residents on: Marigold Circle, Autumn Drive, Bluebird Lane, Cabin Creek Drive, Lawyer Drive, and Creekside Drive. These roadways are shown on the attached location maps. The Proposed 1988-1989 Rural Addition Priority List (Attachment B) includes the previously approved rural addition project as well as the current request on file. ~` ALTERNATIVES AND IMPACTS Funds for the construction of rural additions to secondary road standards are included in the Six Year Secondary Road Construction Plan. The rural addles osnthecestimatedlcost state funds) is approximately $238,000, of $49,000 for the Hollins Project roadway. The only local funds required during the rural addition process would involve right of way or drainage easement costs or participation in funding of speculative interest. No appropriation is being requested since these funding request would be brought to the Board of Supervisors as the need arises. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors approve the 1988-89 Rural Addition Priority List as shown on Attachment B. SUBMITTED BY: APPROVED BY: .. . ,,~, % .' r Phillip Henry Director of Engineering :/~-~ "~ Elmer C. Hodge County Administrator ---- - ACTION VOT No Yes Abs Approved ( ) Motion by: Garrett Denied ( ) Johnson Received ( ) McGraw Referred Nickens To Robers 2 ATTACHMENT A ~ -- ~j 1987-88 Rural Addition Priority List 1. Connecting Road from Routes 1890 and 1905: This road is part of the Hollins Community Development Project and is presently under construction. 2. Penwood Drive: This road is located off Route 613 in southwest County and serves (5) families. 3. Sagewood Circle: This road is located off Route 311 in the Masons Cove area of Roanoke County, and serves three (3) families. 4. Washington Road.: This road is located off of Franklin Road (Route 220 South) and serves (3) families. Roanoke County has recently received a planning grant to do a HUD evaluation of this area, which is known as Pinkard Court and any road reconstruction should be coordinated with the community development project. 5. Chester Drive: This road is located off Williamson Road (Route 11) and serves eight (8> residences. Some additional right of way for a turn around will be required. 6. Byers Road: This road is located off Old Hollins Road (Route 601) in northwest County and serves six (6) families. Problems with right of way and drainage easements have been resolved and the project will be submitted to VDOT this month. 7. Bushdale Road: Five (5) families are served by this road in southeast Roanoke County. The Board may need to consider condemnation to obtain some required right of way. 3 -~ C!~ ATTACHMENT B 1888 89 Rural Addition Priority List Continued g. Marigold Circle: Located in south Roanoke County off South Indian Grave Road (Rt. 845) and serving nine (9) families. 9, Bluebird Lane: Located in northwest Roanoke County off Bradshaw Road and being the extension of Route 914 and serving ten (10) families. 10. Law er Drive: Located in north Roanoke County off Wildwood Road (Rt. 619) and serving nine (9) families. 11. Creekside Drive: Located in west Roanoke County off West Riverside Drive, ( Route 639) and being the extension of Route 774 and serving four (4) families. 12. Cabin Creek Drive: Located in southwest Roanoke County off Grandin Road Extension (Route 686) and serving six (6) families. 13. Autumn Drive: Located in east Roanoke County off Carson Road (Rt. 758) and serving three (3) families. NOTE Availability of funding and right of way may change priority. 5 ATTACHMENT B 1988-89 Rural Addition Priority List 1. Connecting Road from Routes 1890 and 1905: This road is part of the Hollins Community Development Project and is presently under construction. ?_. Penwood Drive: ~.l.~ This road is located off Route 613 in southwest County and serves t5) families. 3. Sagewood Circle: This road is located off Route 311 in the Masons Cove area of Roanoke County, and serves three (3) families. 4. Washington Road: This road is located off of Franklin Road (Route 220 South> and serves (3) families. Roanoke County has recently received a planning grant to do a HUD evaluation of this area, which is known as Pinkard Court and any road reconstruction should be coordinated with the community development project. 5. Chester Drive: This road is located off Williamson Road (Route 11) and serves eight (8) residences. Some additional right of way for a turn around will be required. h. Byers Road: This road is located off Old Hollins Road (Route 601) in northwest County and serves six (6) families. Problems with right of way and drainage easements have been resolved and the project will be submitted to VDOT this month. 7. Bushdale Road: Five (5) families are served by this road in southeast Roanoke County. The Board may need to consider condemnation to obtain some required right of way. 4 ' i - ~ ~ o.. ~r'oz' i usf i ~-eeo ~e ~ ~ 666 _+'~''/'f~J (/~ a5 oc j 61F ,' ,~ tin I Bas I ~ /~ 657 ~ / ~,,~; VICINITY MAP - - ~ ~ ---- NORTH -~ , Sse Map 98.04' 1 " • 200' I • Mop 98.03 1' • 200' O 67/6 ~'' ~~ 6 C ry / ~ °/ °h d '~• al 6) ~ a ~ ( QQ ' r•i - 673/ . ` ` 5.23Ac g45 31 p• ~9 2 24 j~ RI. 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II 2334cIC) j 76 ~ ••> / , 1 3.36 AC lD) / 9 ~ 7.0241 ICl 1• ~• •• ~ 10 ~ !914[10 I 2 17AC a06 AC ; oh 1.63 Ac I - pflV ... _ ' . ao • ~ !/• t0 29 AC lCl 7 • S 6 6s06 .,, - n 1• a 1 71 - 6900' 23 7 = , b O 0 1 RI. 715 6618- ac " z esAt ~ nA< n o ' 24 6yrJ ~ ~ 661r I ~ ~: e 3 32 A ?~ LO14c `J 3 ` . ~ 6! . ~ 6~ 5S. illf~Lr ~ 1 ~~_ FY 88-89 RURAL ADDITION COMMUNITY SERVICES Marigold Circle AND DEVELOPMENT `~ %" ~'~ _ ~\ ,/, / ~ ~/ `I E ~ ~~~ ~ ~ .~ ens ~ _ ~ ~ __~ . /~,, '' ~ ~ ' ~~ VICINITY MAP ~ ~ ` ~~ ~ ~ '4 :az2 Ae 2 ~I ~ r.~.oacco~ n.s»cac~ 3? 1 ~~ 4 6.30Ae 26 l! O 32 ~! k e Ae "" S. ! ~ .. ~ ~ ~2 ~ s.. wap ~s.a ~.ssk _ r • xoo~ 2~ 22 ui k. ti: ~ .n~u r.sx 20 ~ ~ ~. itsk ass~c O ~n s M.03 k ~ ' rs sAc e ~ P aak ask ~ ~ s aak ~ ~ s:.3k . e R.1! Ac 4.i a31 Ac ~ 4 ass ~c M R Ct f.!L3A~ . ~ ~ aaic i S 4.QAt t ~_(o -.'Q_ • NORTH ~° P '~. (, ~ n , s.ss ~ s Pio zs; ' u.sak •s ~ O b CMIIIIe111MIONM 4,n K I~~M SM/I ~M M „„ T'~ an~e . „ ~.~+ k ~ 9.1 ~ w M Ac ~ ~bk :I e FY 88-89 RURAL ADDITION COMMUNITY SERVICES BLUEBIRD LANE (EXTENSION OF RT .914 ) AND DEVELOPIt-TENT 7 r •'i - ~•' 1 f l ti ~ ,~ ~ ~ / a, ..~~ 1 ~ M9r ~\ 9 . '~~`${ !O iSTER . - Yt _1 ~i~ . f ~~ O~~ ~ ~. .. -~ 1iEl0EL 1 .,. - ;~~~`~~ ~VICINITYMAP J~"`~ ~ `~ J ~ ~'I~ NORTH FY-88-89 C01K1~lUNITY SERVICES LAWYER DRIVE AND DEVELOPMENT 8 ~~Y NORTH FY 88-89 RURAL ADDITION CO~LIMUNITYSERVICES Creekside D~~i~Te (I;xtec,sion of Rt. 774) AND DEVELOPMENT ~ t!/ NORTH FY-88-89 RURAL ADDITION COMMUNITYSERYICES Cabin Creek Drive AND DEVELOP711CNT 1 \' ` s ~~ . ~~.~ "~ .~\ a Y M~[IIO(/vfl 6l (DNfillKfgM -~_ `/ ,. ~ ~° r: ~'S. ~ ,. o~ ~ Q 'Pp \ Y ~ ~ QQ '1 _ L ,y ~O~v `V VICINITY MAP ~~~ . ~-lo NORTH FY-88-89 RURAL ADDITION COMMUNITY SERVICES AUTU1vIN DRIVE AND DEVELOPMENT 11 ACTION # A-11988-6 ITEM NUMBER AT A REGULAR MEETINGATOTHEHROANORE COUNTYEADMINISTRATIONNCENTER COUNTY, VIRGINIA HELD MEETING DATE: November 9, 1988 AGENDA ITEM: Appropriation for Dixie Caverns Removal Project COUNTY ADMINISTRATOR' S COMMEN/TS : ~~~ G^ ~, l €/~J: ~ y~ --~'~,~~~ ~ .~_~..~ Cam. =°=~ BACKGROUND: The quantity of contaminated materia1l00 tonl 1The project pit area was estimated to be approximately The actual cost was established using that estimated quantity. quantity of material removed to date is 1,575 ton. Prior funding for the removal project in an amount of $457,000.00 for removal in tashshasgbeenuapproved,an d $400,000.00 for removal of the slag/f ly SUMMARY OF INFORMATION: The payment material was made area as explained to the contractor to remove the addfi1Oash using funds appropriated for the slag/ y to the Board in the September 13, 1988 report. The test results from borings made to determine the limits of contamination, and thereby the ultimate quantity of soil to be removed have not yet been completed. Until these results are received and analyze an not be made.mount of additional funding required fo.r removal c The additional cost incurred to date and being paid is $260,000.00. The work is now being roariation sl required at this and therefore, a supplemental app P time. Staff requests that the Board of Supervisors appropriate $260,000.00 as additional funding for the removal project. When the results of the recent soil tests are received and evaluated, an estimated cost to remove the additional mate~o riation w 1 lbe At that time, a request for an additional app p made. It is estimated that this additional funding will be in excess of $100,000.00. .: -, ,. STAFF RECOMMENDATION: _ / Staff recommends that the Board of Supervisors appropriate $260,000.00 from the unappropriated fund balance to continue funding of this project. SUBMITTED BY: i APPROVED: .~-~~ Cliffo C aig, Elmer C. Hodge Utility Director County Administrator ----------------------------- AC T I ON VOTE Approved (x) Motion by: Steven A. McGraw/ No Yes Abs Denied ( ) Lee Garrett to approve Garrett Received ( ) funding x Referred Johnson x to cc: File Cliff Craig Phillip Henry John Hubbard Reta Busher Diane Hyatt McGraw x Nickens x Robers x ACTION N0. ITEM NUMBER ~.L.~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Report from Sheriff Kavanaugh COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Sheriff Kavanaugh is requesting time on the agenda to address the scheduling changes he will be making to attempt to alleviate potential budget problems. `~ Elmer C. Hod County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: Yes No Abs Denied ( ) Received ( ) Referred To: Garrett Johnson McGraw Nickens Robers ACTION N0. ITEM NUMBER~1/~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Progress Report Presented by the Mental Health Services of the Roanoke Valley COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The By-laws of the Mental Health Services of the Roanoke Valley require that they present a yearly progress report to all participating localities. The Executive Director has requested time on the agenda for Dr. Henry Sullivan to present this report. ~t~ •-~ Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: Yes No Abs Denied ( ) Garrett Received ( ) Johnson Referred McGraw To• Nickens Robers .~ f'- !',I ,~. E~.?> ~~ ' r' `~.. Chairman Henry L. Woodward Vice-Chairman Harriett M. McClung Treasurer Thelma L. Stephens Secretary Susan F Ivey Executive Director Fred P. Roessel, Jr., Ph.D. October 26, 1988 Mr. Lee Garrett, Chairman Roanoke County Board of Supervisors P. 0. Box 298P10 Roanoke, VA 24818 Dear Mr. Garrett: Th].S 1S t0 Roanoke County 1988, for Dr. progress report citizens of the Services of the Sincerely, FPRjr:cd request time on the agenda of the Board of Supervisors on November 9, Henry Sullivan to give a brief about services provided to the County of Roanoke by Mental Health Roanoke Valley. ~~~?~~ F ed P. Roessel, Jr., Ph, D. Executive Director C: Elmer C. Hodge Mary Allen Brenda Holton Dr. Henry J. Sullivan MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY EXECUTIVE OFFICES, 301 Elm Avenue, Roanoke, Virginia 24016-4026 - (703) 345-9841 Serving the Counties of Botetourt and Roanoke and the Cities of Roanoke and Salem ACTION NUMBER # ITEM NUMBER ~ "'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Request for a work session to review Employee Handbook. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND The Department of Human Resources has worked on revising the County Employee Handbook during the past twelve months. We would like to present a final draft of the handbook to the Board of supervisors in a work session. SUMMARY OF INFORMATION A draft of the Employee Handbook was distributed to consti- tutional officers, assistant county administrators, department heads, and the Employee Advisory Committee. The Department of Human Resources received comments on the handbook from these individuals. A revised draft incorporating many of the comments received was reviewed with the County Administrator and a com- mittee for the purpose of making final draft recommendations. STAFF RECOMMENDATION: Staff recommends a work session be held on November 22, 1988, to review the final draft of the Employee Handbook. SUBMITTED BY: APPROVED BY: ~, -~~ ~!~~, ~._ D. K. Cook Elmer C. Hodge Director of Human Resources County Administrator Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION VOTE No Yes Abs Garrett Johnson McGraw Nickens Robers ACTION # ITEM NUMBED AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENT'..ER MEETING DATE: AGENDA ITEM: November 9, 1988 Sale of .55+ acres in Southwest Industrial Park COUNTY ADMINISTRATOR'S COMMENTS: ~~~'r-C.`''~'''~.~r,~W,-ve~ J~~ ~-u~J~~ SUMMARY OF INFORMATION In September 1988, the purchaser indicated interest in locating in the Southwest Industrial Park. Purchaser plans to build a 2,400 square foot facility for the manufacturing of cabinets. The site is a portion of a 6.41 acre tract and adjoins the property owned by Green and Associates. (map attached.) The .55+ acres is being sold for $18,000 of which the County will receive $15,000. FISCAL IMPACT: Annual tax revenue is estimated to be $2,000. Total survey costs will be approximately $500 and Roanoke County is being requested to pay one-half of this amount. STAFF RECOMMENDATION Staff recommends approval of the following: 1. The sale of .55+ acres to purchaser; 2. Approve the payment of one-half of the survey costs associated with this sale (approximately $250); 3. Approve the payment of the survey costs associated with the original request to purchase land in the same park; 4. Authorization of the County Administrator to execute necessary documents upon approval by the Roanoke County Attorney. ~-/ SUBMITTED BY: APPROVED BY: T mothy W. ala, Director Elmer C. Hodge Economic Development County Administrator ---------------------------------------------- ACTION VOTE Approved ( ) Motion bv: No Yes Abs Denied ( ) Received ( ) Referred To Garrett Johnson McGraw Nickens Robers Attachment ~-/ ,~ ._ SOUTHWEST INDUSTRIAL PARK ROANOKE COUNTY PROPERTY BEING SOLD ~~ DEPARTMENT OF DEVELOPMENT ~~ ~ -/ AT A REGUT~AR MEETING OF THI: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE f2OANOKE COUNT1988M1NIS'hRATION CEN'T'ER ON TUESDAY, NOVEMBER 9, ORDINANCE ACCT'PTING AN OFFER FOR AND AUTHORIZING THE SALE OF .55 ACRE, MORE OR LESS, IN THE SOUTHWEST INDUSTRIAL PARK BE IT ORDAINEll by the Board of Supervisors of Roanoke County, Virginia, as follows: .1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke Cou ty, the subject property has been declared to be surplus and 's being made available for other pub- lic uses, i.e. economic deve opment; and 2. That pursuant o the provisions of Section 18.04 of the Charter of Roanoke Coun y, a first reading was held on Novem- ber 9, 1988, and a second re ding was held on November 22, 1988, concerning the sale and dis osition of .55 acre, more or less, in the Southwest Industrial Par and 3, That an offer awing been received for said proper- ty, the offer of Nelson B umfield to purchase .55 acre, more or less, for $18,000 is here y accepted and all other offers are rejected; and 4. That all pro eeds from the sale of this real estate are to be allocated to the apital reserves of the County; and 5. That the Coun y Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County Attorney. ACTION # ITEM NUMBER ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Sale of two acres in the Southwest Industrial Park COUNTY ADMINISTRATOR'S /COMMENTS: ~~ J BACKGROUND: In August 1988, Mr. Jack Smith of Insulation Systems, Incorporated expressed an interest in locating in the Southwest Industrial Park. The proposed structure, a 20,000 square foot office-distribution- manufacturing facility will be the first owned structure by Insula- tion Systems after leasing space for several years in Roanoke City. The two acre site is a portion of a 6.41 acre tract (note attached map). The two acres are being sold for $50,000. FISCAL IMPACT: Insulation Systems, Inc. is paying all surveying costs associated with the sale of said property. Annual tax revenue is estimated to be $7,000. Hook-up fees are projected to be $28,713. STAFF RECOMMENDATION: The staff recommends the following action: 1. Approval of the sale of two acres to purchaser; 2. Authorization of the County Administrator to execute all necessary documents upon approval by the County Attorney. SUBMIT'PED BY: APPROVED BY: ~~~~- imothy W Gubala, Director Economic Development .~ Elmer C. Hodge County Administrator -.Z ----------------------------------------- VOTE ACTION ~ Yes Abs Approved ( ) Motion by: Garrett Denied ( ) Johnson Received ( ) McGraw Referred Nickens ~ _ Robers Attachment l - ..2,... AT A REGU.T_,AR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMiN1S`1'KA'1'lON CENTER ON TUESDAY, NOVEMBER 9, 1988 ORDINANCE ACCEPTING AN OFFER FOR AND AUTHORIZING THE SALE OF' TWO (2) ACRES, MORE OR LESS, IN THE SOUTHWEST TNDUSTRTAL PARK BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other pub- lic uses, i.e. economic development; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on Novem- ber 9, 1988, and a second reading was held on November 22, 1988, concerning the sale and disposition of .55 acre, more or less, in the Southwest Industrial Park; and 3. That an offer having been received for said proper- ty, the offer of Insulation Systems Inc. to purchase two (2) acres, more or less, for $50,000 is hereby accepted and all other offers are rejected; and 4. That all proceeds from the sale of this real estate are to be allocated to the capital reserves of the County; and 5. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County Attorney. ACTION # ITEM NUMBER _ ~~r ' ~_ AT A REGULAR MEETING OF TFIE BOARD OF SUPERVISORS OF ROANOKE COUN':['Y, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Ordinance accepting an offer for and authorizing the sale and conveyance of surplus real estate - well lot, Glen Forest COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On October 5, 1988, the County received an offer from a citi- zen to purchase an abandoned well lot located in Glen Forest and more particularly described as Tax Map No. 64.02-2-18. County staff believes it would be in the County's best interest to dispose of the abandoned well lot. Section 18.04 of the Roanoke County Charter requires that any sale or d_isposi_tion of public property be accomplished by ordinance. The first reading of the proposed ordinance will be held on November 9, 1988; the second reading is scheduled for November 22, 1988. FISCAL IMPACTS: A written offer has been received but will remain confiden- tial to maintain the integrity of the process until the second reading. The net proceeds from the sale of this property shall be allocated to the capital improvements funds. ALTERNA'T'IVES 1. Authorize the County Administrator to execute such docu- mented and take such actions on behalf of Roanoke County as are necessary to accomplish the sale and conveyance of said property, all of which shall be upon form approved by the County Administra- tor. 2. Do not authorize the County Administrator to execute such documented and take such actions on behalf of Roanoke County as are necessary to accomplish the sale and conveyance of said property, a]_1 of which shall be upon form approved by the County Administrator. S~i'AFF RECOMMENDATION Staff recommends Alternative No. 1. Respectfully submitted, -~ .~~ ~~ /~ Sarah A. Rice Assistant County Attorney Denied ( ) Received ( ) Referred To ------------------------------------------------------------------ ACT I ON VO'I'E Approved ( ) Motion by: No Yes Abs Garrett Johnson McGraw Nickens Robers ®~ AT A REGULAR MEETING OF THE BOARD OF SUPFRVTSORS OF ROANOKE COUNTY, VIRGINIA, HELD A'I' THE ROANOKE COUNTY ADMINIS'i'RA7.'ION CENTER ON TUESDAY, NQVEMBER 9,1988 ORDINANCE ACCEPTING AN OFFER FOR AND AUTHORIZING TI3E SALE AND CONVEYANCE OF SURPLUS REAL ESTATE--WELL LOT, GLEN FOREST BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been de- clared to be surplus and is being made available for sale to the public; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the sale and disposition of the hereinafter-described real estate was held on November 9, 1988. A second reading on this matter was held on November 22, 1988. This real estate consists of a well lot located in Glen Forest and more particularly described as Tax Map No. 64.02-2-18; and 3. That offers having been received for the well lot located in Glen Forest, the offer of in the amount of is hereby accepted and all other offers are rejected; and 4. That all proceeds from the sale of this real_ estate are to be allocated to the capital reserves of the County; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale and conveyance of ~ 3 said property, all of which shall be upon form approved by the County Attorney. ACTION # ITEM NUMBER ' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: An Ordinance establishing certain procedures for the financing of local public works improvements, authorizing the imposition of assessments upon abutting property owners, providing for notice thereof, objections and appeals, pursuant to the statutes for such cases made and provided. COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~~r~~a-v~n~ a. ~ ~~~ ~a ~.-~-~'.vh.-a~-v SUMMARY OF INFORMATION: On October 11, 1988, the Board of Supervisors approved a general- policy outline to finance local public works improvements projects through assessments on abutting property owners. At that time, the Board authorized staff to prepare an ordinance to address general policies and procedures for such assessments, and directed that a public hearing be scheduled on this proposed ordi- nance. The first reading of this proposed ordinance is scheduled for November 9, 1988, and the second reading and public hearing is scheduled for November 22, 1988. The proposed ordinance is authorized by Article 2, Chapter 7 of Title 15.1 (Section 15.1-239, et seq.) of the Code of Virgin- ia, 1950, as amended. The Board may impose taxes or assessments upon abutting property owners for certain local public works im- provements by the adoption of a specific ordinance for each spe- cific project. The proposed general policy ordinance addresses the legal procedures to impose an assessment: legal notice, objections, appeals, lien, docketing abstracts, installment payments, etc. It also outlines several alternatives: by agreements, by peti- tion of 600 of affected abutting landowners, by vote of two- thirds of the Board, or by creation of a special district pursu- ant to Section 2.04 of the Charter. ~-y FISCAL IMPACTS: None. STAFF RECOMMENDATION: Staff recommends that the Board favorably consider the adop- tion of the proposed ordinance. Respectfully submitted, ~~ Paul M. Manoney County Attorney ----------------- ----------------------- ACTION VOTE Approved ( ) Motion b _ No Yes Abs nenied ( ) Received ( ) Referred To Y• Garrett Johnson McGraw Nickens Robers AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 9, 1988 ORDINANCE ESTABLISHING CERTAIN PROCEDURES /~ FOR FINANCING OF LOCAL PUBLIC WORKS y IMPROVEMENTS, AUTI-iORIZING THE IMPOSITION OF ASSESSMENTS UPON ABUTTING PROPERTY OWNERS, PROVIDING FOR NOTICE THEREOF, OBJECTIONS AND APPEALS, PURSUANT APO THE STATUTES FOR SUCH CASES MADE AND PROVIDED WHEREAS, pursuant to Section 18.04 of the Roanoke County Charter the first reading of this ordinance was held on November 9, 1988; and the second reading of the ordinance was held on November 22, 1988; and a public hearing thereon as held on Novem- ber 22, 1988; and, WHEREAS, this ordinance is adopted pursuant to the authority found in Article 2, Chapter 7, Title 15.1 (Section 15.1-239, et seq.) of the 1950 Code of Virginia, as amended; and WHEREAS, the Board of Supervisors of Roanoke County, Virg.i.n- ia, determines that it is in the best interests of the citizens of Roanoke County to adopt certain policies and procedures for the financing of public infrastructure improvements. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. Purpose. The purpose of this ordinance is to provide a procedure for citizens of the County to obtain the construction of public works or public infrastructure improvements in order to satisfy a demand or need for public services. 1 2. County may impose. ~ - The County may impose taxes or assessments upon the abutting property owner or abutting property owners for making, improving, replacing or enlarging the walkways upon then existing streets, for improving and paving then existing alleys, and for either the construction or the use of sanitary or storm water sewers includ- ing retaining walls, curbs and gutters; however, such taxes or assessments shall not be in excess of the peculiar benefits re- sulting from the improvements to such abutting owner or owners, and no assessment for retaining walls shall be imposed upon any property owner who does not agree to such assessment. In addition to the foregoing, the County may impose taxes or assessments upon abutting property owners for the construction, replacement or enlargement of sidewalks, waterlines, sanitary sewers or storm water sewers; for the installation of street lights; for the construction or installation of canopies or other weather protective devices; for the installation of lighting in connection with the foregoing; and for permanent amenities, in- cluding, but not limited to, benches or waste receptacles, pro- vided that such taxes or assessments shall not be in excess of the peculiar benefits resulting from the improvements to such abutting property owners. 3. Assessments for streets. Certain streets may be accepted by the Commonwealth of Vir- ginia into the secondary system of state highways if the county agrees to contribute from county revenue or the special assess- ment of landowners on the street in question one-half of the cost 2 to bring the streets up to the necessary minimum standards for acceptance. ~ - y No such special assessment shall be made unless the county receives a petition or written declarations from the owners of at least seventy-five (750) percent of the platted parcels of land abutting upon such street agreeing to such assessment. This assessment shall be subject to the limitations and restrictions contained in Section 33.1-72.1 of the 1950 Code of Virginia, as amended, in particular, the basis for such special assessments and the restrictions upon speculative interest by developers. 4. How imposed. Such improvements may be ordered by the Board upon the adop- tion of an appropriate ordinance, and the cost thereof appor- tioned in pursuance of an agreement between the County and the abutting property owners. If all of the abutting property owners agree to share in the equitable distribution of the costs of such improvements, then as authorized by an appropriate ordinance the County may enter into an agreement to administer the improvements project in accordance with County standards and regulations. In administering such a project the County may identify the costs of the improvements and assess or apportion these costs among the abutting property owners. At the County's option the abutting property owners shall deposit with the County the estimated amount of the costs of such improvements upon the execution of an agreement, or they shall 3 i '/ reimburse the County for the costs of such improvements. The reimbursement of these costs shall be accomplished upon such terms and conditions and at a rate of interest to be determined by ordinance. A lien shall be recorded securing the reimburse- ment of these costs. If the proposed improvements are for a util- ity project, then the reimbursement of these costs and interest may be accomplished through the regular utility billing proce- dures, and revenue collected would be deposited in the utility enterprise fund. In the absence of such an agreement, improvements, the cost of which is to be defrayed in whole or in part by such local tax assessment, may be ordered on a petition from not less than sixty percent (600) of the landowners to be affected thereby, or by a vote of two-thirds of all of the members elected to the Board. But notice shall first be given as hereinafter provided to the abutting landowners, notifying them when and where they may appear before the Board to be heard in favor of or against such improvements. 5. Adoption of ordinance. A special assessment ordinance may be adopted either upon an agreement among all of the abutting property owners, upon a peti- tion of sixty (600) percent of the affected abutting property owners, or upon an affirmative vote of two-thirds of all of the members elected to the board. A local. public works improvements project may be deemed ne- cessary to address a situation concerning the public health, safe- ty or welfare. 4 Board action should alleviate a threat or danger to life, limb, or property. 6. How costs assessed or apport:i_oned. The cost of- such improvements, when the same shall have been ascertained, shall be assessed or apportioned by a committee con- sisting of the Assistant County Administrator for Community Ser- vices and Development and the County Assessor. The County may agree to accept a portion of those costs, or to provide in-kind design, engineering or administrative services. If the County agrees to accept a portion of these costs, then the cost of such improvements shall be assessed or apportioned between the County and the abutting property owner or owners when less than the whole is assessed. 7. Assessments to be reported to treasurer. The amount assessed against each landowner, or for which he is liable by agreement, shall be reported as soon as practicable to the Treasurer, who shall enter the same as provided for other taxes. By ordinance the Board may provide for the postponement of the payment of such assessment by certain elderly or permanently and totally-disabled property owners meeting the eligibility con- ditions of Article III, Chapter 21 of this Code, until the sale of the property or the death of_ the last eligible owner. The eligible property owner shall have the option of payment or post- ponement. If the assessment is apportioned by agreement and payment is authorized through the utility billing procedure, then the amount 5 assessed--including terms, conditions, and interest rate--shall. be reported to that department for billing and collection. ~ ' g, Notice to landowner of amount of assessment required. When the assessment or apportionment is not fixed by agree- ment, notice thereof, and of the amount so assessed or appor- tioned, shall be given each of the then abutting owners and they shall be cited thereby to appear before the committee designated in Section 6 not less than ten (10) days thereafter, at a time and place to be designated therein, to show cause, if any they can, against such assessment or apportionment. 9. How notice given; objections. The notice required by the preceding section may be given by personal service on all persons entitled to such notice, except that notice to an infant or insane person may be served on his guardian or committee and notice to a nonresident may be mailed to him at his place of residence or served on any agent of hi_s having the property in charge, or on the tenant of the freehold, or in any case when the owner is a nonresident, or when the owner's residence is not known, such notice may be given by publi- cation in some newspaper published or having general circulation in the County once a week for four (4) successive weeks. Or, in any case, in lieu of such personal service on the parties or their agents and of such publication, the notice to all parties may be given by publishing the same in some newspaper published or having general circulation in the County once a week for two (2) successive weeks, the last publication to be made at least seven (7) days before the parties are cited to appear. Any land- 6 ~~ owner wishing to make objections to an assessment or apportion- ment may appear in person or_ by counsel and state his objections. 'Phis notice and opportunity to make objections may be com- bined with the notice and public hearing for the adoption of an appropriate ordinance approving specific local public works improvements. 10. appeal to court authorized. If his objections are overruled, he shall, within thirty (30) days thereafter, but not afterwards, have an appeal as of right to the Circuit Court of the County. When an appeal is taken, the committee designated in Section 6 shall immediately deliver to the clerk of the court which has cognizance of the appeal the original notice relating to the assessment, with it.s judgment endorsed thereon and the clerk shall docket the same. 11. How a peal tried; lien of judgment; when to take effect; how enforced. Such appeal shall be tried by the court or the judge there- of, in a summary way, without pleadings in writing and without a jury, in term time or in vacation, after ten (10) days' notice to the adverse party, and the hearing shall be de novo. The amount finally assessed against or apportioned to each landowner, or fixed by agreement with him, as herein before provided, shall be a lien enforceable in equity on his abutting land, from the time when the work of improvement shall have been completed; subject, however, to his right of appeal and objections as aforesaid. Such 1i.en shall be enforceable against any person deemed to have -had notice of the proposed assessment under section 11, but if no 7 ~_y abstract of the resolution or ordinance authorizing the improve- ment is docketed as provided in section 11, such lien shall be void as to all purchasers for valuable consideration without notice and lien creditors until and except from the time it is duly admitted to record in the clerk's office of the Circuit Court of the county. The Board, in its discretion, may cause the payment of the amount finally assessed or apportioned against each landowner, or fixed by agreement with him to be divided into two (2) or more, but not exceeding twenty (20), semiannual installments. 12. Docketin of abstracts of resolutions or ordinances. When any improvement is authorized for which assessments may be made against the abutting landowners, the board may, before the amount to be finally assessed against or apportioned to each landowner or fixed by agreement is determined, cause to be recorded in the judgment docket of the clerk's office in which deeds conveying real estate are required by law to be recorded, an abstract of the resolution or ordinance authorizing such improvement, showing the ownership and location of the property to be affected by the proposed improvement and the estimated amount that will be assessed against or apportioned to each land- owner or fixed by agreement with him, and the same shall be indexed in the name of the owner. of the property. After the completion of the improvement, the estimated amount shall be amended to show the amount finally assessed against or apportioned to each landowner or fixed by agreement with him, which final amount shall in no event exceed the esti- mated amount for the improvements as initially authorized. The 8 -~ amount finally assessed against or apportioned to each landowner may be greater than the ini.tial]_y assessed amount when the increased amount is for additional work being performed when said work was requested by the landowner and the additional work and its estimated amount is written into a separate agreement between the County and the affected landowner. From the time of the doc- keting of such abstract, any purchase of, or creditor acquiring a lien on, any of the property described therein shall be deemed to have had notice of the proposed assessment. 13. Installment payment of assessments. The persons against who the assessments have been finally made may pay such assessments in equal installments over a period of not exceeding ten (10) years, together with interest at the rate not to exceed the judgment rate of interest on the unpaid balances. Such installments shall become due at the same time that real estate taxes become due and payable and the amount of each installment, including principal and interest, shall be shown on the tax ticket or bill mailed not later than fourteen (14 ) days prior to the installment due date to each such person by the treasurer. 14. Special districts. The county may create special districts or areas within the county, if those areas desire additional or more complete govern- mental services than are desired in the county as a who_1_e. The board shall have the power to levy a higher tax in such areas, and the proceeds therefrom shall be segregated for expenditure in the areas from which said proceeds are raised. 9 ~~ The higher tax rate shall not be levied for education, law enforcement, or general governmental services. The board shall create a special district or area only by ordinance. This ordinance shall not be effective until approved by an affirmative vote of the qualified voters residing within the proposed special district or area at a referendum on such question. Upon receipt of a petition from the citizens indicat- ing support for the creation of a special district or area and describing the boundaries of the district or area, the board shall request the circuit court to place this referendum question on the ballot, either at the next scheduled general election or at a special election. 15. Severability. The sections, paragraphs, sentences, and clauses of this chapter are severable, and if any phrase, clause, sentence, para- graph, or section of this chapter shall be declared unconstitu- tional or invalid by the valid judgment or decree of a court of competent jurisdiction, the remaining phrases, clauses, sen- tences, paragraphs, and sections of this chapter shall remain valid. 16. This ordinance shall be in full force and effect from and after December 1, 1988. 10 ACTION # ITEM NUMBER _C -" S AT A VIRGINIAMHELDNATOTHEHROANOKD OCOUNTYEADMINISTRATIONNOCENTER COUNTY, MEETING DATE: November 9, 1988 AGENDA ITEM: Business License Rates and Ordinance Revision COUNTY ADMINISTRATOR'S COMMENTS: .~I~~ LS U, ~ ,c.c. SUMMARY OF INFORMATION: The present county business license ordinance was enacted in the early 1970s. Since that time, the Virginia code provisions which authorize county business license taxes (Chapter 37 of Title 58.1) has been recodified and the Department of Taxation has adopted regular guidelines in this area which differ substan- tially in several areas from the county's current licensing scheme. As examples, photo developer, private duty nurses, and private tutors do not clearly fit into one of the current licens- ing categories but would be covered under the revised ordinance as a persoexceeds the estater pe mitted max mum foruwholesale mere tax rate chant's and alcoholic beverage fees. The business license section of the Commissioner of the Reve- nue's office has experienced considerable difficulty over the past several years in enforcing compliance with the current ordin- ance. This hDis brict Courtta ris d g fromobhe lessf thanoprec se and the General up-to-date provision of that ordinance. No substantial increase in revenue is contemplated upon the revised ordinance, in fact, the major categories of business, personal and professional services are under the maximum permit- ted by state law. The following new categories of licenses have been added to achieve consistency with the state code and regula- tions: real estate services; financial services; public service corporations; peddlers at wholesale; permanent coliseums, arenas and auditoriums; direct sellers and bondsmen. Real estate ser- vices and financial services will be taxed at the same rate as professional services as they are placed in the same subsection of the Virginia Code. Section 58.1-3706(A)(3), 1950 Code of Vir- ginia, as amended. STAFF RECOMMENDATION: Staff recommends approval of the revised County Code related to business licenses and the business license rate schedule. Respectfully submitted, 'vim o Al 01 r ~ ~ ~ ~ Jo~'eph ~. Obensriain S~r~ior ssistant Coy~nty Attorney ------------------------------------------------------------------ ACTION VOTE Approved ( ) Motion b No Yes Abs Denied ( ) Received ( ) Referred To Y• Garrett Johnson McGraw Nickens Robers i ro a ~- ro n cn ro oa ~ ro z ro z n o ~' ~ N O H H w (D G N ' H O (D w r• a (D R O a CJ n (D ao w r• O a< co Q. < r• H m ~ r• u w M r w w rt ~.' r •• w r• a o a r~ to y N a n ''' r H w ro 9 O r• n w b N n 00 m a w N m H m w r• n H p (D o' G - G , r y w fD r• O rr w w r 8 (D rt o H 0 r,, ,y O tD n w a r• p m m H a n H H x a• a o r m ro < w rD m n a r w m ~ a w < i n• ~ w n w o D a r• r~ (D ur (D < a 47 b f H (D H m n n w ~o H r• r* :~ v ~ N (D H r<+. n ry O Q M G n tD r. 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G (D b u, n w ~ F . cn~•c p• E r• y m o ~ ~ W A y ~ ,y [~7 rt OpO r•O O Op ~ G H N zz y [~1 7' O M 00 ~ E ~' n AT A RDGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUIVI'Y, VIRGINIA, HELD AT THE ROANOKE COUNPY ADMINISTRATION C~TI'ER ON TUESDAY, NOVEMBER 9, 1988 ORDINANCE AM©VDING AND REQVACTING CHAPTER 10, LICENSES, AND PROVIDING FOR A PERMIT FEE FOR SOLICITOR'S PERMITS WHERE',AS, Virginia Code Section 58.1 confers on local governments the authority to levy, assess, and collect license taxes on businesses, trades, professions, occupations, and callings and upon the persons, firms, and corpor- ations engaged therein; and WHEREAS, the Charter of the County of Roanoke, Acts of Assembly, Chapter 616 (1986), Section 2.02, provides that Roanoke County shall have the power to require licenses; to prohibit the conduct of any business, profes- sion, vocation, or calling without such license; and to requires taxes to be paid on such licenses for all businesses, professions, violations, and call- ings not exempted by prohibition of general law; and WHEREAS, the County of Roanoke wishes to exercise the above- described powers in order to distribute the tax burden of the County and to collect revenue in support of the operation of government; and WHEREAS, after an opportunity for the citizens of this County to be heard upon this matter at a public hearing held on November 22, 1988; and WHEREAS, the first reading of this ordinance was held on November 9, 1988; and the second reading on this ordinance was held on November 22, 1988. BE IT ORDAINID by the Board of Supervisors of Roanoke County, Virgin- ia, as follows: 1. That Chapter 10, Licenses, of the Code of Roanoke County be, and hereby is, amended and reenacted by the addition of the following business license ordinance to read and provide as follows: 1 P .. ~..:..~, AT A REGULAR MEETING DFATHTHEOROANOKESCOUNTYSADMINISTRATOON COUNTY, VIRGINIA, HEL 1988 CENTER ON WEDNESDAY, NOVEMBER 9, ORDINANCE 11988-7 AMENDING AND REENACTING CHAPTKE COUNTY MCODE BYDTHE ADDITION OF ROANO SECTION 5-71, QUARANTINE IN EVENT OF ANIMAL BITES WHEREAS, by Chapter 488, 1987 Virginia Acts of the Assembly, Section 3.1-796.98 of the 1950 Code of Virginia, was amended to provide that at the discretion of the director of the local health department any animal which has bitten a person shall be confined under competent observation for ten (10) days, unless the animal develops active symptoms of rabies or expires before that time; and WHEREAS, by the same chapter and section, a seriously be humanely euthanized as provided in injured or sick animal may Section 3.1-796.96 of the Code of Virginia and its head sent to the Division of Consolidated Laboratory Services of the Depart- ment of General Services, or the local health department, for evaluation; and WHEREAS, the first reading of this ordinance was held on October 25, 1988; and the second reading of this ordinance was held on November 9, 1988. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 5, Animals and Fowls, of the Roanoke County Code be amended and reenacted by the addition of the fol- lowing section: Sec. 5-71. Quarantine in event of animal bites. At the discretion of the director of a local health de artment, an animal which has bitten a erson shall be confined under com etent observation for ten (10) da s, unless the animal develo s active s m toms of rabies or ex fires before that time. A seriousl in ured or sick animal ma be humanel euthanized as rovided in Section 3.1-796.96 of the Code of Vir inia and its head sent to the Division of Consolidated Laborator Services of the De artment of General Services, or the local health de artment, for evaluation. 2. The sections, paragraphs, sentences, and clauses of this chapter are severable, and if any phrase, clause, sentence, paragraph, or section of this chapter shall be declared unconstitutional or invalid by the valid judgment or decree of a court of competent jurisdiction, the remaining phrases, clauses, sentences, paragraphs, and sections of this chapter shall remain valid. 3, This ordinance shall be in full force and effect from and after December 1, 1988. On motion of Supervisor Nickens, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: ~• Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File 2 Paul Mahoney, County Attorney Kenneth Hogan, Director, Animal Control Ski Burkart, Commonwealth Attorney p Magistrate Sheriff's Department Roanoke Law Library, 315 Church Ave., S.W.- Roanoke 24016 Main Library Roanoke County Code Book Roanoke County J&D Court, Intake Counsellor 3 ACTION # ITEM NUMBER ~ '.._ AT A REGULAR MEETING OF THE COUN`T'Y, VIRGINIA HELD AT THE R MEE'T'ING DATE: AGENDA ITEM: November 9, 1988 Ordinance amens Animals and Fowls the addition of Se of animal bites. COUNTY ADMINISTRATOR'S COMMENTS: ~~"~ ~`~ SUMMARY OF INFORMATION: Flouse Bill 981 was passed b and signed by the Governor and (Acts of Assembly 1987, Chapter t.i_on 3.1-796.98 to the Code of V: disr_reti_on of the director of t animal. wh_i_ch has bitten a person tent observation for ten (10) d active symptoms of rabies or exp a seriously injured or sick anima provided in Section 3.1-796.96 c head sent to the Division of Con the Department of General Servic ment, for evaluation. Kenneth L. Hogan, Chief A that the Board of Supervisors ordinance to amend the Roanoke C pliance with this amended legisl OF SUPERVISORS OF ROANOKE COUNTY ADMINISTRATION CENTER _ng and reenacting Chapter 5, of the Roanoke County Code by lion 5-71. Quarantine in event ~ the Virginia General Assembly became effective July 1, 1987 lgg). This chapter amends Sec- rginia and provides that at the ~e local health department any shall be confined under compe- ys, unless the animal develops res before that time. Further, 1 may be humanely euthanized as f the Code of Virginia and its ;olidated Laboratory Servi..ces of_ ~s, or the local health depart- imal Contro_l_ Officer, requests 'avorably consider the proposed aunty Code to bring it into com- tion. 'T'he first reading of this/proposed ordinance is scheduled for October 25, 1988; the second reading is scheduled for Novem- ber 9, 1988. The effective date of this ordinance shall be December 1, 1988. ALTERNATIVES: 1. That the Board adopt the proposed amendment so that the County Code will be in compliance with State Code requirements. 2. That the Board not adopt the proposed amendment. L '~ ~ Respectfully submitted, _~ ~),~ ~~. ' r V ~C Paul M. Mahoney County Attorney --------------- ------------------------ ACTION VOTE Motion b No Yes Abs Approved ( ) Y~ Denied ( ) Received ( ) Referred To Garrett Johnson McGraw Nickens Rober.s AT A REGULAR MEETING OF THE BOARD. OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HEONDTUESDAY,RNOVOEMBERO9NT1988MINISTRATION CENTER ORDINANCE AMENDING AND REENACTING CHAPTER / 5, ANIMALS AND FOWLS OF THE ROANOKE COtiNTY CODE BY THE ADDITION OF SECTION 5-71, UARANTINE IN EVENT OF ANIMAL BITES WHEREAS, by Chapter 488, 1987 Virginia Acts of the Assembly, Section 3.1-796.98 of the 1950 Code of Virginia, was amended to provide that at the discretion of the director of the local health department any animal which has bitten a person shall be confined under competent observation for ten (10) days, unless the animal develops active symptoms of rabies or expires before that time; and WHEREAS, by the same chapter and section, a seriously injured or sick animal may be humanely euthanized as provided in Section 3.1-796.96 of the Code of Virginia and its head sent to the Division of Consolidated Laboratory Services of the Depart- ment of General Services, or the local health department, for evaluation; and WHEREAS, the first reading of this ordinance was held on October 25, 1988; and the second reading of this ordinance was held on November 9, 1988. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 5, Animals and Fowls, of the Roanoke County Code be amended and reenacted by the addition of the fol- lowing section: - uarantine in event of animal bites. ! - / Sic. 5 7t At the discretion of the director of a local health de artment an animal which has bitten a erson shall be unless confined under competent observation for ten (10) days, the animal develo s active s m toms of rabies or ex fires before that time. A seriousl in ured or sick animal ma be humanel euthanized as rovi_ded in Section 3.1-796.96 of the Code of Vir inia and its head sent to the Division of Consolidated Laborator Services of the De artment of General Services or the local. health de artment for evaluation. 2. The sections, paragraphs, sentences, and clauses of this chapter are severable, and if any phrase, clause, sentence, paragraph, or section of this chapter shall be declared unconstitutional or invalid by the valid judgment or decree of a court of competent jurisdiction, the remaining phrases, clauses, sentences, paragraphs, and sections of this chapter shall remain valid. 3, This ordinance shall be in full force and effect from and after December 1, 1988. ACTION NUMBER ITEM NUMBER ~ ~ ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1 Buildina Code Board of Adjustments and Appeals Four-year term of Norman Eugene Jarrett, Hollins Magisterial District. His term expired January 22, 1988. 2 Community Corrections Resources Board One-year term of Edmund J. Kielty, Alternate. His term expired August 13, 1988. 3. Grievance Panel Three-year term of Cecil Hill, alternate, expired October 12, 1988. 4 Library Board Four-year term of Carolyn Pence, Vinton Magisterial District will expire December 31, 1988 5 Mental Health Services of the Roanoke Vallev Board of Directors Three-year term of Barbara Higgins, County appointee, will expire December 31, 1988. Ms. Higgins has served two terms and is not eligible for reappointment. Three-year term of Dr. Joseph Duetsch, at-large member, will expire December 31, 1988. Dr. Duetsch was recommended for reappointment by the Board of Directors, and his appointment requires concurrence by all four local governments. Planning Commission Four-year term of Michael J. Gordon, Windsor Hills Magisterial District, will expire December 31, 1988. Mr. Gordon is filling the unexpired term of Lee Eddy. SUBMITTED BY: •~1'~c~._~-, .mod Mary H. Allen Deputy Clerk APPROVED BY: ~ ~~ ~- G' Elmer C. Hodge County Administrator -------------------- ACTION VOTE Approved ( ) Motion by: Yes No Abs Denied ( ) Garrett Received ( ) Referred To: Johnson McGraw Nickens Robers a / BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS A. COMPOSITION: To be comprised of five (5) members; appointed by the Board of Supervisors. Members may be reappointed, and terms should be staggered so that less than half of the terms expire in any one year. The Board of Supervisors may appoint alternate members who may sit on the Board in the absence of any regular members, and shall have the full power and authority of the regular member. Board members shall be selected on the basis of their ability to render fair and competent decisions regarding application of the code, and shall to the extent possible, represent different occupational or professional fields. At least one member should be an experienced builder. At least one member should- be a licensed professional engineer or architect. B. DUTIES: Shall act on application for appeals as required by Section 36-105 of the Code of Virginia; or it shall enter into an agreement with the governing body of another county or municipality or with some other agency, or a State agency approved by the Virginia Department of Housing and Community Development. C. MEETING SCHEDULE: The Board shall meet upon notice of the chairman or at stated periodic meetings if warranted by the volume of work. The Board shall meet within ten working- days of the filing of an appeal. ,,,~, COMMUNITY CORRECTIONS RESOURCES BOARD A. COMPOSITION: (From Bylaws and Section 53.1-183) To consist of seven members appointed as follows: one member from Roanoke County; one member from Salem City; three members from the judges in the 23rd Judicial District; one member from the Department of Corrections. The term of office shall be determined by the appointing authority (Roanoke County's is one year . ) B. DUTIES: Review felony referrals from the Circuit Courts of Roanoke City, Roanoke County and the City of Salem for possible diversion from state penal system and local jails. C, MEETINGS: Third Tuesday of each month at 4:00 p.m. '~~ GRIEVANCE PANEL A. COMPOSITION To consist of three (3) members, appointed by the Board of Supervisors; for terms of two years. B. DUTIES The panel shall adopt such rules and procedures as it deems necessary and desirable. The panel has the responsibility to rule on the interpretation, application, and meaning of the County's personnel policies, rules and regulations. The panel shall select for each hearing a panel chairman, set a time for the hearing which shall be held as soon as practical, but no later than fifteen (15) full working days after the grievant appeal. C. MEETING SCHEDULE The County Administrator shall arrange a hearing with the panel members to hear the grievance. ~~ 1 LIBRARY BOARD A, COMPOSITION (Code of Virginia 42.1-35) To consist of not less than five (5) members, appointed by the Board of Supervisors; representing each Magisterial District, members may serve 4 year terms, only two terms consecutively. B, DUTIES: For management and control of a free public library system. Has control of thfundpeHastthe ~ightltooacceptrdonations the regional free library and bequests of money, personal property or real estate for the establishment and maintenance of such regional free library system or endowments for same. Has authority to execute contracts for the purpose of administering a public library service with the region. C, MEETING SCHEDULE: Fourth Wednesday of each month, 5:30 p.m., Headquarters Library Route 419. "" MENTAL HEALTH SERVICES OF THE ROANORE VALLEY COMMUNITY SERVICES BOARD A. COMPOSITION Board to consist of not less than five (5) nor more than fifteen (15) members, with four (4) members from each of the jurisdictions based on recommendations from the Board. Members at large must be confirmed by the County and Cities of Salem and Roanoke. Members may not serve more than two (2) full terms. B. DUTIES• To serve as Board of Directors for the Mental Health, Mental Retardation and Substance Abuse Services program. To be the sole recipient of local tax funds to be matched by State and/or Federal funds for the mental health, mental retardation and substance abuse services programs and has authority for the expenditure of all said local tax funds allocated to it. Reviews and evaluates community mental health, mental retardation and substance abuse services and facilities, both ( public and private. Presents a program of community mental health, mental retardation and substance abuse services and facilities. Appoint an executive director of Mental Health Services whose qualifications meet the standards fixed by the department and prescribe his duties. Prescribe a reasonable schedule of fees for services provided by personnel or facilities under the jurisdiction or supervision of the Board and for the manner of collection of same. Seek and accept funds through State and Federal grants. C. MEETING SCHEDULE: Third Thursday of each month. October 24, 1988 '~~ .~ Mr. Lee Garrett, Chairman Roanoke County Board of Supervisors P. 0. Box 298~~ Roanoke, VA 24PJ18 Dear Mr. Garrett: According to our records, Mrs. Barbara Higgins' term of appointment to Mental Health Chairman Henry L. Woodward Services of the Roanoke Valley Board of Direcires Vice-Chairman by the Roanoke County Board of Supervisors exp Harriett M. McClung December 31, 1988. Our records also indicate that Treasurer Mrs. Higgins will have completed her second three- ThelmaL.Stephens year term, and according to Virginia Statutes is not eligible for reappointment. Secretary Susan F Ivey ExecutiueDirector Your attention to this matter will be very FredPRoessel,Jr.,Ph.D. much appreciated. Sincerelpy, j.~ Uc Fred P. Roessel, Jr., Ph. D. Executive Director FPRjr:cd C: Elmer C. Hodge Mary Allen Barbara Higgins MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY EXECUTIVE OFFICES, 301 Elm Avenue, Roanoke, Virginia 24016-4026 - (703) 345-9541 Serving the Counties of Botetourt and Roanoke and the Cities of Roanoke and Salem According to our records, Dr. Joseph J. Chairman Duetsch's term of appointment to the Mental Health Henry L. Woodward Services of the Roanoke Valley Board of Directors Vice-Chairman as an at-large member will expire December 31, Harriett M. McClung 1988. The by-laws of the Board require that at- Treasurer large members be recommended by the Board to the Thelma L. Stephens four participating localities. All four local secretary governments must concur with the recommendation in SusanFlvey order to confirm an appointment. Executive Director Fred P.Roessel,Jr.,Ph.D. Our records indicate that Dr. Duetsch is eligible for consideration for another appointment to our Board in accordance with the Statutes of Virginia. At the October 20th Board of Directors meeting a resolution was passed to recommend the appointment of Dr. Duetsch for a three year term as an at-large member. Your attention to this matter will be very much appreciated. Sincerely, 00 ~- ~ Fred P. Roessel, Jr., Ph. D. Executive Director FPRjr:cd C: Elmer C. Hodge Mary Allen Joseph J. Duetsch, Ph. D. MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY EXECUTIVE OFFICES, 301 Elm Avenue, Roanoke, Virginia 24016-4026 - (703) 345-9841 Serving the Counties of Botetourt and Roanoke and the Cities of Roanoke and Salem i ROANOKE COUNTY PLANNING COMMISSION A. COMPOSITION: (Summarized from State Code 15.1-437) To consist of not less than five (5),nor more than fifteen (15) members, appointed by the Board of Supervisors; all shall be residents of the county or municipality, qualified by knowledge and experience to make decisions on questions of community growth and development. One members may be a member of the governing body, and one may be a member of the administrative branch. B. DUTIES: To exercise general supervision of, and make regulations for the administration of its affairs; Prescribe rules pertaining to its investigations and hearings; Supervise its fiscal affairs and responsibilities, under rules and regulations prescribed by the governing body; Keep a complete record of its proceedings and be responsible for the custody and preservation of its papers and documents; Make recommendations and an annual report to the governing body concerning the operation of the commission and the status of planning within its jurisdiction; Prepare, publish and distribute reports, ordinances and other material relating to its activites; Prepare and submit an annual budget inlfhdeemedeadvisablebeestablishganeadvisobydcommittee or county; committees . C. MEETING SCHEDULE: Third Tuesday of each month at 7:30 p.m., Roanoke County Administration Center. c'" ``." --~ ~., i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 9, 1988 RESOLUTION N0. 11988-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for November 9, 1988, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Minutes of Meeting - June 28, 1988 2. Approval of a raffle Permit for the Bent Mountain Woman's Club. 3. Acknowledgment of the following roads into the VDOT Secondary System. a. 0.14 miles of Orchard Valley Circle b. 0.09 miles of Meadow Valley Circle c. 0.08 Miles of Woodmont Drive d. 0.37 miles of Commonwealth Drive 4. Request for acceptance of Buckland Mill Road and Copper Circle into the VDOT Secondary System. 5. Request for acceptance of Bear Ridge Circle into the VDOT Secondary System. 6. Request for acceptance of 0.17 miles of Highfields Farm Drive into the VDOT Secondary System. 7. Acceptance of sewer facilities serving Wright Insurance Agency. 8. Approval of a Raffle Permit for Northside Junior High School PTA. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, with Item K-8 added, seconded by Supervisor Nickens, and the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens Garrett NAYS: None Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 11/15/88 CC: File Phillip Henry, Director of Engineering Clifford Craig, Director of Utilities June 28, 1988 ~-1 875 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 June 28, 1988 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of June, 1988. IN RE: CALL TO ORDER Chairman Garrett called the meeting to order at 3:05 p.m. Th.e roll call was taken. MEMBERS PRESENT: Chairman Lee Garrett, Supervisors Bob L. Johnson, Steven A. McGraw, Harry C. Nickens MEMBERS ABSENT: Vice Chairman Richard Robers STAFF PRESENT: Elmer C. Hodge, County Administrator; John M Chambliss, Assistant County Administrator for Management Services; John R. Hubbard, Assistant County Administrator of Public Facilities; Timothy W. Gubala, Assistant County Administrator for Community Development; Paul M. Mahoney, S'7; ~' June 28, 1988 County Attorney, Clerk IN RE: OPENING CEREMONIES Mary H. Allen, Deputy The invocation was given by The Reverend Charles R. Doyle, Hollins Road Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD OR CHANGE THE ORDER OF AGENDA ITEMS The Work Session on Flood Control was delayed to July 12, 1988 IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS County Administrator Elmer Hodge announced that Don Myers, Director of Management Information Services had been appointed Assistant County Administrator. Mr. Hodge also congratulated Director of Human Resources Keith Cook and Director of Budget and Management Reta Busher for completing Leadership Roanoke Valley. A resolution of congratulations was presented to Alfred Anderson,. County Treasurer upon being elected. President of the Treasurer's Association of Virginia. 8:T ~' ~ June 28, 1988 ~ -- -J _- ------- ~~ Supervisor Johnson moved to adopt the resolution. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers RESOLUTION 62888-1 OF CONGRATULATIONS TO ALFRED C. ANDERSON UPON BEING ELECTED PRESIDENT OF THE TREASURERS' ASSOCIATION OF VIRGINIA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: WHEREAS, County Treasurer Alfred C. Anderson is serving his fourth term as Treasurer of Roanoke County; and WHEREAS, he has been involved in the Treasurer's Association of Virginia since 1972, serving as Secretary- Treasurer, 2nd Vice-president and 1st Vice President; and WHEREAS, in recognition of his outstanding contributions, he was recently elected President of the Treasurers' Association of Virginia; and WHEREAS, this honor is an indication of the respect by Treasurers throughout the Commonwealth of Virginia for his abilities. THEREFORE, BE IT RESOLVED that the Board of Supervisors 8 '7 $ June 28, 1988 of Roanoke County, Virginia, extends its congratulations to Alfred C. Anderson for receiving this ,high honor from his peers; and FURTHER, the Board of Supervisors of Roanoke County wishes to express its deep appreciation for his many years of service and dedication to our County citizens. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers IN RE: NEW BUSINESS 1 Approval of Length of Service Benefits for volunteer fire, rescue and auxiliary Sheriff's deputies: Fire and Rescue Chief Tommy Fuqua presented the report. These benefits would provide monthly income to those volunteer personnel after their years of service to the County. Chief Gillespie was present and spoke regarding the benefit program on behalf of the volunteers. Chief Fuqua offered several alternatives in providing this program, based on the years of service and age. The staff recommends approval of the program for those age 55 with 5 years of plan participation. 879 June 28, 1988 =; ----- Supervisor Nickens moved to approve the staff recommended alternative. The motion was seconded by Supervisor McGraw. Following discussion, Supervisor Johnson offered a substitute motion to approve alternative #2, offering the program to those age 55 with only 3 years of plan participation. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Garrett NAYS: Supervisor Nickens ABSENT: Supervisor Robers 2 Authorization to use road bond funds for improvements to Beaver Lane, Elizabeth Drive and Horn Circle: Director of .Engineering Phillip Henry advised that the staff had met with residents on these roads to discuss the status of the road improvements. The staff has also met with the developer of Foxfire subdivision to have the improvements completed. The staff is requesting that $6,000 be authorized from the 1985 road bond to complete the necessary repairs. Supervisor Nickens moved to approve the staff recommendation. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett $$o June 28, 1988 NAYS: None ABSENT: Supervisor Robers 3. Request to the Virciinia Department of Transportation for chancre to hicrhway markers on Route 221: Mr. Hodge advised that the residents on Bent Mountain have requested that the highway markers designating mileage to Airpoint be removed as there is no longer such a community. Supervisor Garrett moved to approve the prepared resolution. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers RESOLUTION X2888-4 REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO CHANGE HIGHWAY MARKERS ON ROUTE 221 WHEREAS, on Route 221, there are highway markers designating mileage to certain areas located off Route 221, and WHEREAS, these markers include mileage to Airpoint, a community which was once the site of a federal post office, but no longer exists, and WHEREAS, this marker is confusing to travelers on Route ti: ~8 g .1 June 28, 1988 --..I -, _____. e____.___~ _._.-_ ._ 221, and residents who reside in the Bent Mountain community, and WHEREAS, a logical destination to be included on the markers on Route 221 would be that of Bent Mountain, the present location of the federal post office, as well as a fire and rescue department, school businesses and residences. THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia request that the Department of Transportation remove the highway markers that designate mileage to Airpoint, and replace them with markers that designate the mileage to Bent Mountain, the present site of a post office, fire and rescue department, a school, businesses and residences. On motion of Supervisor Garrett, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers 5 Request for Contribution from D-Dav Exhibit Committee: Mr. Hodge reported that this committee had requested a contribution toward funding of this project which includes an exhibit at the Roanoke Valley History Museum and a video documentary. Staff is recommending denial because the County has already allocated funding toward cultural events for the fiscal year. 8 8~ 2 June 28, 1988 Supervisor Nickens moved to deny the request. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervi"s ors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers 5 Resolution approving the 1988-89 budget for the Roanoke Regional Airpor Commission: Director of Finance Diane Hyatt advised that since there is no deficit, the Commission Act does not require formal approval of the budget. However, Bond Counsel has recommended that the participating localities approve it. In response to a question from Supervisor Johnson, Ms. Hyatt advised that a deficit is not expected until 1990. Supervisor Johnson moved to adopt the prepared resolution approving the budget. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers RESOLUTION 62888-6 APPROVING THE FISCAL YEAR 1988-89 OPERATING BUDGET FOR THE ROANOKE REGIONAL AIRPORT COMMISSION WHEREAS, Section 17 of the contract between the City of Roanoke and Roanoke County, Virginia requires the Roanoke ~ i 8 8~ 3 June 28, 1988 ~ _ .~ _._. Regional Airport Commission to prepare and submit its operating budget for the forthcoming fiscal year to the Board of Super- visors of the County and the City Council of the City prior to February 15 of each year; and, WHEREAS, the Roanoke Regional Airport Commission trans- mitted its 1988-89 budget to the City of Roanoke and Roanoke County by letter dated February 12, 1988; and, WHEREAS, the Roanoke Regional Airport Commission adopted its fiscal year 1988-89 annual operating budget at its February 12, 1988 meeting, said budget was revised on April 20, 1988 and on May 18, 1988; and, WHEREAS, since estimated expenses do not exceed estimated revenues, neither participating political subdivision has formally approved said budget. NOW THEREFORE it is hereby resolved by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the- annual operating budget for fiscal year 1988-89 of the Roanoke Regional Airport Commission is hereby approved. 2. That the Deputy Clerk to the Board of Supervisors is hereby directed to forward a certified copy of this resolution to the Chairman of the Roanoke Regional Airport Commission, and 88~ • a June 28, 1988 to Jack Spain, Jr., Esquire, Hunton & Williams, Richmond, Virginia. On motion of Supervisor Johnson, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers 6. Report on Information Systems and presentation of long term systems plans: Assistant County Administrator Don Myers reported that the Systems Council had completed an evaluation of the computer hardware and software, systems. Staff is recommending the purchase of an HP3000 Series 950, purchase of a Computer Aided Dispatch system including the necessary hardware. The total cost for the county system is $450,000 and for the CAD system is approximately $300,000. Funding for 1988-89 is included in the budget. Financing would be through a five-year lease purchase. Funds for the CAD system have been accumulated from the 911 telephone tax. Supervisor Johnson asked that the staff bring back to the Board on July 12th a timetable on how long the 911 telephone tax would continue. Supervisor Johnson moved to approve the staff recommendation. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None 885 June 28, 1988 ABSENT: Supervisor Robers 7 Apuroval to proceed with the flexible merit bav svstem•(A-62888-8) Mr. Hodge advised when the Classification Play was approved on May 10th, permission was granted to proceed with a form of pay for performance. A task force was formed representing all ranges of county employment in 1987 to assist in the development of a flexible merit pay program. The task force felt that the County should not move forward with this type of program for all employees, feeling the need for funding and consistent evaluation ratings. It has been decided to move forward with a flexible pay system for those employees at grade 25 or above, or those employees who assist in the management of a department with salary increases of 2.55, 5~, 7.5~ and 10~ based on job performance. Those employees below Grade 25 will be eligible for their 5$ salary increase plus a 2.5~ meritorious increase. The Department of Human Resources will conduct training for supervisory personnel to assist in evaluating job performance. In response to an inquiry, Mr. Hodge .advised that the supervisors will begin training within three months. Supervisor Garrett moved to approve the staff recommendation with the addition of an evaluation review concurrence monitoring system. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: V ~ V June 28, 1988 AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers 8 Proposed improvements to Bandv Road (Route 666): Director of Engineering Phillip Henry advised that the Virginia Department of Transportation recently held a public hearing on preliminary plans for Bandy Road. The citizens in the community spoke at the public hearing and were negative concerning the proposed project. In response L~ ~ilC ll~ya~1~~ ~~--~~-~-•~~ ---- staff is recommending that the County request from VDOT a "No Build" concept. Supervisor Nickens moved to approve the staff recommendation. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw; Nickens, Garrett NAYS: None ABSENT: Supervisor Robers RESOLUTION 62888-9 REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION APPROVE A "NO BUILD" OPTION FOR ROUTE 666, BANDY ROAD, VIRGINIA DEPARTMENT OF TRANSPORTATION PROJECT N0. 066-0880-169,C-503 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 887 June 28, 1988 1. That this matter came this day to be heard upon the proceedings, herein, and upon the application for Bandy Road, Route 666 - Virginia Department of Transportation Project No. 066-0880-169,C-503. 2. That it appears to the Board of Supervisors that a "NO-BUILD" option is appropriate when consideration is given to potential disruption of the neighborhood, the cost benefit ratio of the project, as well as safety considerations; based on concerns expressed during the public hearing on this project which was held June 6, 1988. 3. That said road is on the present Six-Year Construction Plan for secondary roads, which was approved in accordance to Section 33.1-70.01 of the Virginia State Code. IN RE: REQUEST FOR WORK SESSIONS Supervisor Johnson requested a work session on radio communications at 2 p:m. on July 12, 1988 with the consultant, Sheriff Kavanaugh, Chief Fuqua and the county staff involved with the radio communication system. IN RE: APPOINTMENTS ~88~8 June 28, 1988 Re Tonal Solid Waste Manactement Board: Supervisor McGraw nominated Mikeiel Wimmer to a four-year term expiring July 31, 1992. IN RE; REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson invited all present to attend the Valleypointe Groundbreaking. Supervisor McGraw announced there had been a joint VACo-VML meeting in Charlottesville and they hope to have a draft paper prepared in July for presentation to the Grayson Commission in August. The Roanoke Valley Cooperation Committee has also met again and is making progress on cooperative ventures. Supervisor Nickens commended Sergeant Gerald Holt for his appropriate handling of inquiries from a parent on problems in dealing with teenagers. Supervisor Garrett reminded those present to attend Roanoke Valley Fair which is a sesquicentennial event this year. IN RE: CONSENT AGENDA Supervisor Nickens moved to approve the Consent Agenda. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: ~88 9 June 28, 1988 AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers RESOLUTION N0. 62888-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for June 28, 1988, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Confirmation of committee appointments to the Industrial Development Authority, the Planning Commission, the Social Services Board, and the Regional Solid Waste Management Board. 2. Acceptance of water and sewer facilities serving Buckland Forest, Section 4. 3. Acceptance of water and sewer facilities serving Canterbury Park, Section 2. 4. Resolution of Support for the rerouting of the Cardinal New York to Chicago AMTRACK passenger train through the Roanoke Valley. 5. Acceptance of 0.06 miles of Sutherland Circle into the Secondary System by the Va. Department of Transportation. 89.0 That the Clerk to the Board is hereby authorized 2. of said law to set forth upon any and directed where required by such item pursuant to items the separate vote tabulation for any this resolution. seconded by Supervisor On motion of Supervisor Nickens, ohnson, and upon the following recorded vote: J Garrett Supervisors Johnson, McGraw, Nickens, AYES: NAYS: None ABSENT: Supervisor Robers I UTION 62888-10.d REQUESTING THAT AMTRACK RESOL REROUTE THE CARDINA THE ROArIOKE VALLEY W YOR PASSENGER TRAIN THROUGH l REAS, on June 14, 1988, the Salem/Roanoke Counts WHE Board o tuber of Commerce appeared before the Roanoke County Cha of the Cardina Supervisors requesting support for the rerouting New York passenger train through the Roanoke Valley Chicago to and WHEREAS, the Board of Supervisors of Roanoke Coun ~ stem, and Virginia endorsed this change in the AMTRACK sy cultura WHEREAS, the Roanoke Valley is the financial, d transportation center for a large portion of Weste medical an and Southern West Virginia, and passenger train serve Virginia is a necessary element of any transportation network. ~~9 . x . June 28, 1988 THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that copies of this resolution be sent to the appropriate officials at the National Railroad Passenger Corporation (AMTRACK) urging them to consider rerouting its Cardinal, New York to Chicago passenger train through the Roanoke valley, and BE IT FURTHE R RESOLVED, that copies of this resolution also be sent to other Roanoke Valley localities requesting their support for this cause. On motion of Supervisor Nickens, seconded by Supervisor Johnson, and upon the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Homer Duff, Roanoke County Schools spoke expressing concern about the consolidation of the Procurement Department and procurement policies. His particular concern was the handling of purchases less than $10,000 by Procurement Services. 2. Don Wetherincrton, attorney for Occidental Development requested reconsideration of their rezoning request that was denied on June 14, 1988. 8 9 :.2~. June 28, 1988 = IN RE: REPORTS Supervisor Nickens moved that the following reports be received and filed. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers 1. Financial Statement for the eleven months ended May 31, 1988. 2. Capital Fund - Unappropriated Balance 3. General Fund - Unappropriated Balance 4. Reserve for Board Contingency Fund 5. Report on calendar for audit and year-end work. IN RE: EXECUTIVE SESSION At 4:45 p.m.Supervisor Garrett moved to go into Executive Session pursuant to the Code of Virginia pursuant to the Code of Virginia 2.1-344 (a) (3) to consider a personnel matter. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: June 28, 1988 ~• 89 3 AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers IN RE: OPEN SESSION At 5:45 p.m., Supervisor Garrett moved to return to open session. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors•Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers IN RE: SALARIES OF THE COUNTY ADMINISTRATOR AND COUNTY ATTORNEY Supervisor Johnson moved to set the County Administrator's salary at $78,500 for fiscal• year 1988/89. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens,. Garrett NAYS: None ABSENT: Supervisor Robers Supervisor Johnson moved to set the County Attorney's 89~ June 28, 1988 salary at $62,500 for fiscal year 1988/89. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers IN RE: RECESS At 5:50 p.m. Chairman Garrett declared a dinner recess. IN RE: EVENING SESSION At 7:05 p.m., Chairman Garrett reconvened the meeting. IN RE: PUBLIC HEARINGS Chairman Garrett advised that public hearings 688-1 and 688-2 were heard on June 14, 1988. 688-3 Petition of Hop-In Food Stores, Inc. to rezone a 2.85 acre tract from R-1, Residential to B-2, Business to develop a complex including office building, convenience store, and donut shop, located north of the intersection of Wood Haven Road and Peters Creek Road in the Hollins ~i June 28, 1988 Magisterial District. (PETITION ORIGINALLY HEARD ON APRIL 26. 1988) CARRIED OVER TO JULY 12, 1988 This rezoning request was originally heard on April 26, 1988. After discussion no motion was made, either to approve or deny the petition. The State Code requires that all motions, resolutions or petitions for amendment to the zoning ordinance must be acted upon and a decision made within a reasonable time. 20 citizens spoke in opposition at the Planning Commission hearing. The significant impact factors include the existing pond on the site and inadequate fire flow for the proposed use. There are proffered conditions. The Planning Commission recommended approval with proffered conditions. The following citizens. spoke concerning this proposed rezoning request. 1. Steve Hawley, a resident of ,The Falls, who was in support of the rezoning because it would enhance the neighborhood. 2. 0. E. Lee, Wendover Road, who was opposed to the rezoning because of traffic at the intersection and devaluation of property. 3. Timothy Murphy, 7222 Longview Drive would be in support of an office building but was opposed to the Hop-In. 896 June 28, 1988 4. Jennie Montgomery, 6620 Woodhaven, was opposed to the rezoning because of the traffic, noise level and trash from the proposed rezoning. 5. Wayne Lafon, 6615 Woodhaven spoke in support of the proposed rezoning because it is presently an eyesore. Ed Natt; attorney for the petitioner was present. He advised that the petition meets the Land Use Plan and the Zoning Ordinance. Since the public hearing, the petitioners have met with the citizens in the area. Two citizens came- to the meeting who were opposed and after discussion were not in opposition. The petitioners are willing to contribute $35,000 toward signalization of the intersection if the petition is approved. The City of Roanoke will install the signal if both the State and petitioners contribute. Peter Supernaut, Vice President of Hop-In Stores, was present and outlined his efforts to gain support for the rezoning. He advised he had met with board members previously to find out what Hop-In could do to get their support and made the requested changes. In response to a question from Supervisor Nickens, Mr. Natt advised that the traffic light would be in place in 12 months, while the project would probably be complete in six months. $ ~9 '7 June 28, 1988 _ Supervisor McGraw moved to approve the petition with proffered conditions. The motion was seconded by Supervisor Nickens. Supervisor Johnson advised he was still concerned about the gasoline tanks. He asked County Attorney Paul Mahoney what would result if the petition ended in a tie vote. Mr. Mahoney responded that in the event of a tie vote, the petition would carry over to the next board meeting. The vote on the petition ended in a tie by the following recorded vote: AYES: Supervisors McGraw, Nickens NAYS: Supervisors Johnson, Garrett ABSENT: Supervisor Robers Chairman Garrett advised that the issue would be brought to the next board meeting on July 12, 1988 at 3:00 p.m. for a vote. This would not be a public hearing, but for purposes of a vote only. Chairman Garrett advised a transcript- of the public hearing will be available for Supervisor Robers to review. 688-4 Petition of chaparral Forest Associate ~ to rezone a 2.97 acre tract from R-l, Residential to R-5, Residential to construct townhomes, located on the north side of Chaparral Drive approximately 300 feet west of its intersection with Beacon Drive in the Cave Spring Magisterial District.(~ONTINUED TO JULY 26, 1988 AT THE REQUEST OF THE PETITIONER.) 89:8 June 28, 1988 688-5 Petition of A. T. Williams Oil Company to amend the proffered, conditions on a 1.65 acre tract to construct a convenience store with gasoline pumps, located on the east side of Brambleton Avenue approximately 0.3 mile south of its intersection with Electric Road in the Cave Spring Magisterial District. CARRIED OVER TO JULY 12, 1988 John Hartley presented the staff report. He advised that the petitioner wishes to amend the conditions to construct and operate a convenience store and delete proffers regarding the rear portion of the site. Three citizens expressed opposition at the Planning Commission hearing because of increased traffic congestion, the potential danger from underground storage of gasoline tanks and the hours of operation. The petitioner has proffered conditions. The Planning Commission recommended denial. Speaking in opposition to the request was J. T. Anderson, 4915 Colonial Avenue, because of drainage and water runoff problems, the operating hours, lighting, signage, and and potential well contamination by underground storage of gasoline tanks. Ed Natt, attorney for the petitioner advised that the only request is for an additional entrance, to limit the 8,g g. June 28, 1988 operational hours and to delete the miniwarehouse conditions on the rear portion. He presented a letter from the Va. Department of Transportation stating that the two-entrance concept would be safer than one. Supervisor Nickens moved to grant the petition. The motion was seconded by Supervisor McGraw. In response to a question from Supervisor Garrett as to why the Planning Commission defeated the petition, Mr. Natt responded that the Planning staff treated the petition as a rezoning request rather than an amendment to conditions. Supervisor Garrett made a substitute motion to delay a decision on the petition for thirty days. The motion was seconded by Supervisor Johnson. Supervisor Johnson stated that he supported the delay to ensure for proper gasoline storage. Mr. Williams, the petitioner responded that the storage tanks are comparable to buff hide. Supervisor Nickens stated he thought that the County had established a standard for gasoline tanks that they be buff hide or comparable with proper monitoring. Mr. Williams described the storage tanks and monitoring system. Supervisor Johnson and Nickens asked staff to establish a policy on gasoline storage tanks and a monitoring system to ensure that future petitions will include these criteria. 9 Q, ;~ June 28, 1988 The vote on the substitute motion was as follows: AYES: Supervisors Johnson, Garrett NAYS: Supervisors McGraw, Nickens ABSENT: Supervisor Robers Mr. Mahoney responded that since there was a tie vote, there mu st be a~vote on the original motion to approve the petition. The vote was as follows: AYES: Supervisor McGraw, Nickens NAYS: Supervisor Johnson, Garrett ABSENT: Supervisor Robers Because the vote was a tie, a vote on the petition will be delaye d to July 12, 1988. 688-6 Petition of Starkey Associates to rezone a 6.5 acre tract from M-2, Industrial to B-2, Business to construct a shopping center, located on the north side of Starkey Road (Route 904) approximately 100 feet west of its intersection with Crescent Boulevard (Rout e 632) in the Cave Spring Magisterial District. APPROVED WITH PROFFERED CONDITIONS Dale Castellow, Planning Department, presented the staff report. He advised that the shopping center will consist of approximately 40,000 square feet and there. will be two out 9 ~ ~~ . June 28, 1988 parcels. The significant factors include increase in traffic and the number of access points which were not proffered. There are six proffered conditions. The Planning Commission recommended approval with proffered conditions. No one spoke in opposition to the petition. Sam Lionberger from Starkey Associates was present. He outlined the plans for the proposed development. The petitioner had met with the neighbors and addressed their concerns through the proffers. Supervisor•Johnson moved to approve the petition with proffered conditions. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned parcel of land which is contained in the Roanoke County Tax Maps as Parcel 87.18-2-24 and recorded in Deed Book and legally described below, be rezoned from M-2 District to B-2 District BE IT FURTHER ORDERED that a copy of this order be 90~~~ June 28, 1988 transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the official zoning map of Roanoke County. BEING 6.938 acres situated along the north side of Virginia Route 119 (Starkey Road) in Cave Spring Magisterial District, Roanoke County, Virginia, said 6.938 acres, more particularly described as follows: BEGINNING at a point common to 17.908 acres as conveyed to Starkey Associates, A Virginia General Partnership recorded in Deed Book 1282, Page 1383, in the Clerk's Office for the Circuit ~ Court of Roanoke County, Virginia, the right-of -way of said Virginia Route 119, and property of Inland Properties, Inc., A Virginia Corporation, as recorded in Deed Book 886, Page 652, in the aforesaid Clerk's Office, said point also lying in a curve on the north right of way line of said Route 119; thence N 150 05'59" E, 440, 32 feet along the line commmon to said 17.908 acres and said Inland Properties, Inc. to a point; thence along four zoning lines the following courses, and distances; N. 15° 05' 59" E. 29.39 feet to a point, N 730 03' 34: E, 191.11 feet to a point, S 890 14; 58" E, 229.02 feet to a point, S 760 14' 47" E, 257.04 feet a point; thence S 350 52' 28" E 280.36 feet along the line common to said 17.908 acres and map of Cresent Heights Subdivision as recorded in Plat Book 1, Page 256, in the aforesaid :903 June 28, 1988 Clerk's Office, to a point; said point being the corner common to said 17.908 acres, said Cresent Heights Subdivision and right of way of said Route 119; thence along the line common to said 17.908 acres and said Route 119 the following courses and distances; S 750 30' 29" W 144.39 feet to a point; S 780 46' 38" W, 99.50 feet to a point, S 770 37' 08" W, 99.35 feet to a point; S 750 08' 44" W, 100.12 feet to a point, S 780 00' 29"W, 439.50 feet to a point, said point being the beginning of a curve to the left thence 90.34 feet along the arc of said curve to the left whose radius equals 741.20 feet, .delta angle equals 060 59' 01" and chord bearing and distance equals S 740 30' 58"W, 90.29 feet to the point of BEGINNING and contained a computed acreage of 6.938 acres. PROFFER OF CONDITIONS (1) That the B-2 permitted uses for. this portion of the property will be restricted to those currently stated in the current Roanoke County Zoning Ordinance, Section 21-23-2-A; (1), (2) , (4) , (6) but only for bowling centers, (7) , and (10) but for Clinic only. (2) That the access points onto Starkey Road excluding any industrial access roadway be limited to a maximum of three (3) such accesses. (3) That the projected parking areas be aesthetically treated with landscaping and/or planting areas. ~~o~~~ June 28, 1988 (4) That all dumpsters will be screened. (5) That the maximum light pole height will be thirty feet (30') and directed inward onto the parking areas and that the maximum light levels at the- property adjacent to residential property will not exceed one (1) foot candle. (6) That" there will be no billboards or similar outdoor advertising. Egg-7 Petition of Elva B Russell Beard to amend the Future Land Use map designation of a 1.50 acre tract from Principal Industrial to Rural Village and to rezone said property from M-2, Industrial to A-1, Agricultural to construct a single family dwelling located on the south side of West River Road (Route 639) approximately 0.34 mile east of its intersection with Dry Hollow Road (Route 649) in the Catawba Magisterial District. APPROVED WITH PROFFERED CONDITIONS Mr. Castellow advised that this petition was originally submitted for a 17 acre parcel. The Planning Commission was opposed t o the cha nge because of the incompatibility with industrial use. The petitioner changed his request to only 1-1/2 acres for amendment and rezoning. At the Planning Commission hearing, there was no citizen opposition. The Planning Commission had a 2 to 2 split vote and considered the petition to be approved. `9 0 June 28, 1988 Supervisor McGraw moved to grant the petition. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned parcel of land which is contained in the Roanoke County Tax Maps as Parcel 64.03-1-37 and recorded in Deed Book and legally described below, be redesignated from Principal Industrial to Rural Village and rezoned from M-2 Industrial to A-1 Agricultural BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the official zoning map of Roanoke County. A 15 -acre parcel of land, designated in the cross hatched area portion of the property on the identification Map 64.03 of the County of Roanoke, Virginia, and generally located between the Norfolk Southern Right of Way and the Roanoke River off of State route 639, within the Catawba Magisterial District and recorded as Parcel #64.03-1-37 in the Roanoke County tax records 9 0 " June 28, 1988 extending 255 feet along St. rt. 639 in an easterly direction from the intersection of the creek and extending in a southerly direction 255 feet from the intersection of the creek. PROFFER OF CONDITIONS (1) That only one single family residence will be constructed on the parcel of land to be rezoned. Egg-8 Petition of Namron Inns. Inc. to amend the conditions on a portion of a 2.04 acre tract to construct a motel, located on the south side of Electric Road approximately 300 feet east of its intersection with Starkey Road (Route 904) in the Cave Spring Magisterial District. Mr. Hartley advised this request also amends the conditions on a portion of land that was approved in a previous rezoning for Cardinal Buick to allow the property to be used for a motel. There was no citizen opposition at the Planning Commission hearing, and they recommended approval with proffered conditions. Mr. Wayne Heslep, attorney for Namron Inns, described the motel operation by Namron Inns. This would be their first project in Roanoke County and will be a budget motel called McSleep Inn, offering modestly priced rooms. . 9 d ~'7 June 28, 1988 Supervisor Nickens moved to grant the petition with proffered conditions. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned parcel of land which• is contained in the Roanoke County Tax Maps as Parcel 87.07-1-44 and recorded in Deed Book 1189, page 1240 and legally described below, be rezoned from B-2 Business with conditions District to B-2 Business with conditions District BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the official zoning map of Roanoke County. BEGINNING at a point at the southeast corner of the property of Trans-work Enterprises (Bojangles); thence leaving said point with the west line of the property of Montague-Betts Company, Inc. S. 450 45' 50" E 144.48 ft. to a point; thence with a new division line thru the property of Atalantis Group, Inc. S. 480 32' 40" W 288.22 ft. to an angle point of a 50 ft. private road; thence with east line 9 Q *~ June 28, 1988 of said road N 400 29' 47" W. 100.38 ft. to a point thence N 420 11' W 87.71 ft. to a point, thence N 570 34' 36" E 280.28 ft. to the place of beginning and con taining 1.0715 acres. PROFFERED CONDITIONS (1) The parcel will be used for the construction and operation of a motel. (2) The property will be developed in substantial conformity with the concept plan dated May 6, 1988. (3) Signage shall conform to the McSleep Inn standard approved sign package. 688-9 Petition of Springwood Associates to rezone a 2.25 acre tract from B-1, Business and R-1, Residential to B-2, Business to construct an office and retail park located immediately west of the intersection of Brambleton Avenue (Route 221) and Colonial Avenue (Route 720) in the Windsor Hills Magisterial District. APPROVED WITH PROFFERED CONDITIONS Mr. Castelow presented the staff report. He advised that at the Planning Commission hearing, eight citizens expressed opposition to the proposal because of increased traffic and lack of knowledge over what will go into the project. There are 90 9 June 28, 1988 proffered conditions. -The project could generate as many as 2600 vehicle trips per day. The Planning Commission recommended denial. The petition has submitted additional proffers since the Planning Commission hearing. Speaking in opposition was Dr. Glenn Torre who was concerned about traffic congestion at the intersection. Michael Smeltzer, attorney for the petitioner, presented the plans for the proposed development. There will be five separate building consisting of 21,000 square feet. The developers planned to sell the buildings as they are built, but decided to proffer the site plan which will make the project more specific. In response to a question from Supervisor Johnson, Mr. Smeltzer advised there will be very little grading. Mr. Freeman also advised they will try to remodel the house on the property, but plans call for part of the home to be removed with the widening of Route 221. Supervisor Garrett moved to approve the petition with proffered conditions. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers 9 .~ ~ June 28, 1988 FINAL ORDER' NOW, THEREFORE BE IT ORDERED that the aforementioned parcel of land which is contained in the Roanoke County Tax Maps as Parcel 86.08-4-07 & 08 and recorded in Deed Book 1272 page 1025 and legally described below, be rezoned from B-1 and R-1 District to B-2 District BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the official zoning map of Roanoke County. BEGINNING at a point on the northwesterly side of Route 221, said point being marked by an iron pin and being corner to the property of H. J. Hagan (Deed Book 1181, page 1641); thence leaving Route 221, and with the° line of the Hagan property, N. 39 32' 35" W. 91.45 feet to an iron pin, corner to the property of Valley y Developers (Deed Book 1228, page 1667); thence with the line of the Valley Developers property N. 410 05'40" W. 167.12 feet to an iron pin; thence continuing with the line of Valley Developers, N. 410 27'20" E. 369.7 feet to a point marked by an iron rebar, corner to the property of F. W. Finney const. Co.; thence leaving the property of Valley Developers and with the line of the F. W. Finney Const. co. gx 1. June 28, 1988 property the following three courses and distances: S. 580 29' 25" E. 195.57 feet to an iron pin; thence S. 120 39' 05" W. 39.9 feet to an iron pin; and thence S. 110 40' 10" E. 64.65 feet to an iron pin, said point being located on the northwesterly side of route 221; thence with the northwesterly side of Route 221, with a curve to the left, having a radius of 1,984.86 feet, a chord bearing of S. 500 43' 10" W., an arc distance of 258.17 feet to an iron pin; thence with Route 221, S. 2700 35' 50" E. 47.47 feet to an iron pin; thence continuing with Route 221, S. 49° 57' 25"W. 93.88 feet to a point marked by an iron pin, the place of BEGINNING, and containing 2.25 acres. PROFFER OF CONDITIONS (1) Architecture and materials to be used in the building to be constructed on the subject property will be in a colonial style and will be harmony with the adjacent neighborhood properties. The exterior of the buildings will consist of a combination of brick and siding. (2) The purpose of the rezoning is for the construction and operation on the subject property of a retail and office park. The subject property will not be used for any of the following uses, all of which are permitted uses in a B-2 district: X12 June 28, 1988 Residential, hotels or motels, theaters, car dealerships, undertaking establishments and/or funeral homes, public billiard parlors and pool rooms, bowling alleys, golf driving ranges, animal hospitals, clinics or commercial kennels, flea markets, public dance halls. (3) The •petitioner will plant and, thereafter, maintain interior landscaping in each parking facility shown on the Concept Plan. (4) The petitioner will construct all on-site lighting so as to focus the same on the interior of the site and so as to avoid the impact of the lighting on' adjoining properties. Exterior light poles shall be limited to no more than 14 feet in height. Lighting will not exceed 1 foot candle measurable below the light at the base of the stand. (5) No billboard advertising. (6) The property will be developed in accordance with the Concept Plan made by Balzer and Associates, dated May 3, 1988, except for such changes as may be required by the site plan review. There will be a maximum of five buildings on the property, each of such buildings containing a maximum area of 4,200 square feet. Existing house will remain, if possible. (7) Petition agrees to screen the property in accordance with Type D, Option 2, which provides for screening with large ~9 I .3 June 28, 1988 evergreen trees, small evergreen trees, and one row of evergreen scrubs. (8) Signs on the property will not exceed a total of 600 square feet. 688-10 Petition of Victor R Layman II to vacate a portion of a right-of way located at the terminus of Buckingham Circle in the Windsor Hills Magisterial District. APPROVED Mr. Castelow presented the staff report. There was not citizen opposition at the Planning Commission. Staff has recommended to the petitioner that he secure contracts from the property owners that upon vacation, he could purchase the property for access. The petition has secured these agreements. Mr. Layman was present and advised that the neighbors are in support of his request. Supervisor Garrett moved to grant. the petition. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers FINAL ORDER ..91 ~ June 28, 1988 NOW, THEREFORE BE IT ORDERED that the 50 foot right-of- way hereinabove described as the terminus of Buckingham Circle and shown on a plat be vacated. 688-11 - Petition of Bennett E. Scott for a Special Exception Permit to operate a landfill for construction debris on 1.50 acres of a 8.55 acre tract located east of South Indian Grave Road (State Route 845) approximately 500 feet south of its intersection with Back Creek Road (State Route 676) in the Cave Spring Magisterial District. CONTINUED FOR 30 DAYS Mr. Hartley advised this is a renewal of a permit that was issued in 1984. It is a fairly small landfill operated infrequently. The site is properly maintained with proper coverage. The state has also approved the site. The staff recommends approval of the special exception permit for two years with the following conditions: (1) subject to State Health Department approval; (2) have stockpiled cover material available on site with a tracked front-end loader and (3) controlled access by gate. The Department of Health will inspect quarterly to be sure that the conditions are adhered to. The Board members expressed concern that there is no 9-: ~ 5.: . June 28, 1988 monitoring in place to ensure that the landfill are used properly. Petitioner Bennett Scott was present and explained that the landfill was used for dirt, stumps and building materials and the gate is kept locked. Betty Bingham, 6421 Back Creek Road, spoke concerning what will be dumped in the landfill and whether asbestos and lead paint might be dumped in the landfill. She was also concerned about truck traffic. Supervisor McGraw moved to table action on the petition for thirty days to receive a report back from staff on potential methods of controlling and monitoring these landfills. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers 688-12 Public Hearing on the adoption of a resolution concerning acquisition by Roanoke County of an approximate fifty (50) foot strip located adjacent to Kenworth Road for the relocation of Kenworth Road for the completion of the Valleypointe Project, located in the Hollins Magisterial District. County Attorney Paul Mahoney reported that this action will begin condemnation proceedings on a small portion of real estate 9~-~6~. June 28, 1988 = in order to implement the industrial access road intersection for the proposed Valleypointe project. Staff has been unable through negotiation ers haverbeenhnotif aed by mailr and t he p oper flegal property. Ow notices have been advertised. Jim Kinder, regional agent for American Carriers, was present and he advised he had discussed the issue with ARA Services and Smith's Transfer Corporation. They are concerned about whether the relocation of security fences, lights, and curbing will be adequate. They requested that the area be marked so they may determine the impact to the business. Mr. Mahoney advised there will still time for the County to negotiate further with the company before condemnation proceedings begin. Supervisor Johnson moved to adopt the prepared resolution. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Johnson, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers ABSTAIN: Supervisor McGraw RESOLUTION 62888-11 PURSUANT TO SECTION 15.1-238 (e) OF THE 1950 CODE OF VIRGINIA, AS AMENDED, SETTING FORTH THE INTENT OF ROANOKE COUNTY TO ENTER UPON CERTAIN PROPERTY AND TO TAKE A CERTAIN RIGHT-OF-WAY FOR THE RELOCATION OF KENWORTH ROAD IN CONNECTION WITH THE VALLEYPOINTE PROJECT. 91~ "1 June 28, 1988 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the relocation of Kenworth Road is being under- taken by the County of Roanoke to allow for a new signalized intersection to be constructed on Peters Creek Road and to re- locate existing Kenworth Road access to interconnect with Valleypointe Parkway; and, 2. That in order to complete this relocation, a cer- tain right-of-way is needed and more particularly described as follows: A triangular shaped parcel containing 23,100± square feet located in the extreme eastern corns m i t h' s 1T r a n s f e r tract owned by Corporation (said corporation being owned by ARA Services) and being shown on the attached plat which is a part ofJohn appraisal report prepared 'by Lipscomb, MAI, dated June 10, 1988. The fair market value of the aforesaid interest to be acquired is $61y500.00, such compensation and damages, if any, having been offered the property owner. 3. That it is immediately necessary for the County to enter upon and take such property and commence said road improve- ments (i.e., the relocation of Kenworth Road) in order to create q18 June 28, 1988 better access, visibility, and to improve traffic safety to better serve the citizens of Roanoke County and to thereafter institute and conduct appropriate condemnation proceedings as to said right-of-way; and, 4. That pursuant to the provisions of Section 15.1-238 (e) of the 1950 Code of Virginia, as amended, and pursu- ant to notice and public hearing as made and provided therein, the Board does hereby invoke all and singular the rights and priv- ileges and provisions of said Section 15.1-238 (e) as to the vest- ing of powers in the County pursuant to Section 33.1-119 through Section 33.1-129 of the 1950 Code of Virginia, as amended, all as made and provided by law. On motion of Supervisor Johnson, seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Johnson, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers ABSTAIN: Supervisor McGraw 688-13 Public Hearing and First Reading of Ordinance amending and reenacting Sections 21-151, Levv of Tax, Amount and 21-153, Reports and Remittances Generally of the Roanoke County Code and adding Section 21-165 of the Roanoke County Code, Severability. 41 .9 .. . June 28, 1988 Mr. Mahoney advised that this ordinance will amend the ordinance on the meals tax which will place the ordinance in line with the General Assembly action on the matter. Mr. Mahoney requested waiver of the second reading so that the amendment will go into affect on July 1st with the meals tax. The amendment allows for meals tax for meals served on premises, and that the presumption will be all restaurants serving meals on premises will charge a meals tax. No citizen was present to speak to the ordinance. In response to a question from Supervisor McGraw as to how the ordinance will operate, Mr. Mahoney advised that restaurants serving carry out food would not charge a meals tax, while those who serve both off and on premises would charge a meals tax unless the meal was delivered off the premises. Supervisor Nickens moved to approve the ordinance and waive second reading. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers 688-14 Public Hearing and Second Reading of Ordinance amending Chapter 20, "Solid Waste" of the Roanoke County Code by the repeal and reenactment of Section 20-24 "Rates and ~,haraes" by providing for the establishment of certain regulations concerning curbside ~] ~ ~ June 28, 1988 refuse collection, premium refuse collection, and increasing certain charges for premium refuse collection service. Mr. Mahoney advised that the first reading of the ordinance was held on June 14, 1988 and this reading includes a public hearing because we are increasing rates for premium refuse service. In response to a question from Supervisor McGraw, Director of General Services advised that 150 residents are utilizing paid premium refuse service out of 23,000. Supervisor Nickens moved second reading of the ordinance. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers ORDINANCE 62888-13 AMENDING CHAPTER 2Q, °SOLID WASTE,° OF THE ROANOKE COUNTY CODE, BY THE REPEAL AND REENACTMENT OF SECTION 20-24, °RATES AND CHARGES° BY PROVIDING FOR THE ESTABLISHMENT OF CERTAIN REGULATIONS CONCERNING CURBSIDE REFIISE COLLECTION, PREMIUM REFUSE COLLECTION, AND INCREASING CERTAIN CHARGES FOR PREMIUM REFUSE COLLECTION SERVICE WHEREAS, upon due notice and advertisement the citizens 2~ 1 June 28, 1988 of Roanoke County were given an opportunity to appear at a public hearing on this amendment on June 28, 1988; and WHEREAS, the first reading of this ordinance was held on June 14, 1988, and the second reading and public hearing was held on June 28, 1988; and WHEREAS, by Resolution 85-147 adopted by the Board of Supervisors of Roanoke County on September 3, 1985, said Board established certain policies for curbside collection of refuse; and WHEREAS, by' Resolution 85-183.E. adopted on October 22, 1985, the Board established a premium refuse collection service. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That Section 20-24 be repealed as follows: See--i6-24---Rates-easel-el~erges- . ----------Tl~e- rates- easel- el~erges- €er- seltel- waste- ea}}eetzee- ser- ~ree- renelereel- bp- tl~e- eauatp- shell- be- sttel~- es- ere- preserrbeel- by tl~e-beerel-o€-stzperetsers- 2. That a new section numbered 20-24 and entitled "Rates and Charges" be, and hereby is, adopted to read and pro- vide as follows: Sec. 20-24. Rates and charges. 1. Definitions "RESIDENTIAL CUSTOMERS" shall include single-family, duplexes, and single lot mobile homes. 92`2 ' - June 28 1988 "COMMERCIAL, BUSINESS, APARTMENT, MOBILE HOME PARKS, AND INSTITUTIONAL SERVICE" shall be by application only. "ROAD" shall be defined as a~passable street or roadway serving three or more separate residences or businesses. "CURBSIDE" shall be defined as the point at which a lot adjoins a road. "BACKYARD SERVICE " will be provided to qualifying dis- abled, handicapped, or elderly citizens. "DISABLED" Everyone residing in the structure must be disabled or handicapped and unable to carry refuse to h sician. side. Disabilities or handicaps must be certified by a p y Qualified applicants must make their own arrangements to have any materials that a forncollection f their regular household refuse placed at the curb lection such as ized and "PREMIUM REFUSE COLLECTION SERVICE" shall include col- of trash or refuse that is not normal household garbage, grass, lelbss~or esst at thetresidentsa backyard,container- weigh 50 2. Specific collection categories shall be as follows: Roanoke County shall provide once per week curbside service to all residential customers in Roanoke County. COMMERCIAL AND BUSINESS CUSTOMERS, APARTMENTS, MOBILE HOME PARKS, AND INSTITUTIONAL: Roanoke County shall provide once per week service to all licensed commercial establishments generating not more than 10 cans, 30-gallons each of refuse per week. (Ten bags may be substituted.) All establishments generating more than this amount will have the option to pay a collection charge as shown below, or secure a private collection service: $ 5.00 11-15 cans per week .................... ..... 10.00 16-20 cans per week .................... ..... 15.00 21-15 cans per week .................... ..... 20.00 26-30 cans per week .................... ..... 00 25 31-35 cans per week .................... . ..... 9 2.3 June 28, 1988 All generators of over 35 cans per week are not rivate ible for County collection and will be required to secure p collection. NON-COUNTY RESIDENTS: Roanoke County shall provide weekly service to non- lication and agreement to pay a collec- county residents upon app tion fee of $10.00 per month. CONDOMINIUMS AND TOWNHOUSES (FOR SALE): Roanoke County shall provide once per week curbside or single location service to all condominium and townhouse develop- ments. 3, Premium Refuse Collection Service will be provided to all residential households on an individual application basis. The charge for premium ref ~silCOiricl de ribackyarde servicelmup to $5=0g ~g_00 per month and 100 feet from the curbside pickup location; and 4. For each additional 100 feet or fraction tcharge over the initial 100m fRe fuseaCol edCtionncharge• per~~ on~ is as will be made. Premiu follcws for the distance indicated: 100 feet or less $-5=99 --9-66 ~~/month 13.0 /month 101 - 201 feet -13-69 18.00/month 201 - 300 feet -19-66 23.00/month 301 - 400 - 500 feet feet -21-g8 28 0 /month 401 501 - 600 feet -25-66 33 0 /month 601 - 700 feet -29-66 -g@ -33 38.00/month 43 /month 701 - 800 feet . -3~-96 48.0 /month 801 - 900 feet -41-99 53.0/month 901 - 1000 feet ($4-@6 SS.OQ for each additional 100 feet) 5. That an application charge shall be made in advance together with forms approved by the County; and 6. paid in advance in the amount of $20.00 proper application upon That Premium Refuse Collection charges shall be on a quarterly basis; and June 28, 1988 7. County residents who are elderly, disabled, or hand- icapped and who are unable to carry refuse, trash, or garbage to the curbside and who satisfy the County regulations and policies concerning same are eligible for premium service at no charge. 8, The County Administr~t re ulations easg may be neces- rized to develop and implement suc g sary to accomplish the purposes of this ordinance. g, That this ordinance shall be in full force and effect from and after July 1, 1988. On motion of Supervisor Nickens, seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers IN RE: FIRST READING OF ORDINANCES 1 Ordinance authorizing the execution and assignment of a real estate contract to ac uire a roximatel 600 acr f real estate located in the Vinton Magisterial District from the heirs of James E. Palmer: Mr. Hodge reported that staff has negotiated with the executor of the Palmer property and have now reached agreement. This property was to be used either by the EXPLORE project or for future landfill use. It has been decided that it is not suitable for landfill use and the property will pass to the River Foundation for the EXPLORE project. Costs will be reimbursed to the County. Bern Ewart from the River Foundation was present and explained what will be done with the property. No citizens were present to speak to the ordinance. 9~2~5 June 28, 1988 Supervisor Nickens moved to approve the ordinance with the amount of $5,000 per acre. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers 2. Ordinance authorizin the conve ance of an easement ~ David A Kinsler for driveway and landscaping purposes: Mr. Mahoney advised that Mr. Kinsler's property encroached upon a well lot owned by the County and he would like to buy this piece of property located in Canterbury Park subdivision. This will It will not adversely allow him to close on his property. affect the well lot according to the Utility Department and State Health Department. Supervisor Nickens moved to approve' first reading. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers IN RE: SECOND READING OF ORDINANCES 9 2 ..s '. June 28, 1988 1 Ordinance amending Chapter 2. Ar icle II._ t Practices, concerning the Purchasing agent and small Procuremen rchases: Mr. Mahoney advised that the first reading of the pu ordinance was held on June 14. 1988. Homer Duff, Roanoke County Schools, was present, and explained he etas concerned with the implementation of consolidation of the County and School procurement services. In response to a question from Supervisor Nickens, Mr. Mahoney stated the ordinance would limit the purchases that w ould be handled by the County staff, and would not include architectural services or school buildings. Supervisor Garrett moved to approve the ordinance. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers ORDINANCE 62888-14 AMENDING CHAPTER 2, ARTICLE II, "PROCUREMENT PRACTICES", AND CHAPTER 17, ARTICLE I, SECTION 4, "PROCUREMENT CODE" CONCERNING THE OPERATION OF A CENTRALIZED COMPETITIVE PURCHASING SYSTEM UNDER THE DIRECTION OF THE DIRECTOR OF PROCUREMENT SERVICES 9 2 '7 June 28, 1988 WHEREAS, Section 15.1-117 (12) of the Code of Virginia, 1950, as amended, provides that the County Administrator shall act as purchasing agent for the County; and WHEREAS, Section 15.1-127 of the Code of Virginia, 1950, as amended, directs that the governing body of any county having a county administrator is authorized to provide for the centralized competitive purchasing of all supplies, equipment, materials, and commodities for all departments, officers, and employees of the county, including the County School Board; and WHEREAS, Chapter 17, Article I, Section 4, of the Roa- ~„rc-hasina noke County Code entitled Purchasing svstem created; - accent generally and Chapter 2, Article II, Section 11 entitled Establi hm n appointment, and bond of purchasingt agent provides for the creation of a purchasing system for the County to operate under the direction and supervision of the County Administrator, who shall be the purchasing agent for the County. The purchasing agent may delegate the administrative purchasing responsibility to a responsible subordinate upon approval of the Board of Super- visors. WHEREAS, the Board of Supervisors of Roanoke County, Virginia, on March 12, 1985, enacted Ordinance #85-33 amending Chapter 2, Article II, Procurement Practices, concerning the pur- chasing agent and small purchases; and 9 2~' ~ June 28, 1988 WHEREAS, the Board of Supervisors of Roanoke County, Virginia, on September 24, 1985, enacted Ordinance #85-161 amend- ing and revising the Roanoke County Code Chapter 17, Procurement and Chapter 2, Organizational structure of county administration, placing the Department of Procurement under the supervision of the County Administrator, and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby amends the above-referenced ordinances upon the passage of these amendments; and WHEREAS, the first reading on this ordinance was held on June 14, 1988, and the second reading on this ordinance was held on June 28, 1988. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That Chapter 2, Administration of the Roanoke County Code be amended as follows: Sec. 2-11. Establishment, appointment, and bond of purchasing agent. a) For the county there is hereby created a purchasing system to operate under the direction and supervision of the county administrator. b) The purchasing agent for the county shall be the county administrator. The purchasing agent may delegate the administrative purchasing responsibilities to a responsible sub- ordinate upon approval of the governing body. c) The purchasing agent, or his designee, for the county shall be bonded. The form and amount of the bond shall be determined by the governing body. 9.2.9: June 28, 1988 ~1 The purchasing anent herebv delegates the adminis- trative purchasing responsibility, including the operation of the ntralized purchasing svstem of all supplies, eaui m n ma r ials. and commodities for all departments, officers, and employ- ees f the count includin the count school board to the direr or of procurement services. 2. That Chapter 17, Procurement Code, of the Roanoke County Code be amended as follows: Sec. 17-4. Purchasing system created; purchasing agent general- ly. a) There is hereby created a purchasing system for the county to operate under the direction and supervision of the county administrator, who shall be the purchasing agent for the county. The purchasing agent may delegate the administrative purchasing responsibility to a responsible subordinate, upon approval of the b bordinate ushalls be bonded, P hehfo m and namountd such designated su of bond to be determined by the board of supervisors. b) The purchasing agent herebv delegates the adminis- ra iv urcha in res onsibilit includin the o eration of the ntralized purchasing svstem of all su~wlies e ui m nt ma rf ~~,ls, and commodities for departments, officers, and employees o county, including the county school board to the director of procurement services. 3. That the first reading on this. ordinance was held on June 14, 1988; the second reading on this ordinance was held on June 28, 1988. 4. That this ordinance shall be in full force and effect from and after July 1, 1988. On motion of Supervisor Garrett, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett 9 3 ~U June 28, 1988 NAYS: None ABSENT: Supervisor Robers 2 Ordinance accepting an~ offer and authorizing the nvevance of a right of wav and easement to Appalachian Power Company: Supervisor Nickens moved to approve the prepared ordinance. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers ORDINANCE 62888-15 ACCEPTING AN OFFER AND AUTHORIZING THE CONVEYANCE OF A RIGHT OF WAY AND EASEMENT TO APPALACHIAN POWER COMPANY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e. utility easement; and 2. That pursuant to the provisions of section 18.04 of the charter of Roanoke County, a first reading concerning the disposition of the subject property was held on June 14, 1988; a second reading was held on June 28, 1988; and 93 ~ June 28, 1988 _ 3, That the right of way and easement are located on property owned by Roanoke County in the Catawba Magisterial District located on the westerly side of Northside High School Public Safety Building; and Road, near the Roanoke County 4, That the offer of Appalachian Power Company in the amount of $1.00 is hereby accepted and all other offers are rejected; and 5. That the proceeds from the sale of the right of way and easement are to allocated to the capital reserves of Roanoke f County; and 6. That the county Administrator is authorized to execute such documents and take such actions on behalf of Roanoke COunty as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor Johnson and the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Robers 9 ~ ~ June 28, 1988 SuP4rviaor Johnwort mov4d to ~pprov4 th• ordinanoo~ Thy motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Nickens,~Garrett NAYS: None ABSENT: Supervisor Robers ABSTAIN: Supervisor McGraw ORDINANCE .62888-16 AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE FOR ECONOMIC DEVELOPMENT PURPOSES (VALLEYPOINTE) WHEREAS, Roanoke County and Lingerfelt Development Corporation have entered into a series of agreements with respect to the development of a mixed-use business park in the vicinity of the southeast intersection of Interstate Routes 81 and 581 in Roanoke County, Virginia, identified as the Valleypointe Project; and WHEREAS, the County has approved a project document concerning this project at its meeting on December 1, 1987, and has amended said project document at its meeting on May 10, 1988; and WHEREAS, the County has requested the Virginia Depart- ment of Transportation to construct an industrial access road to serve Valleypointe; and 93~. June 28, 1988 -~ WHEREAS, by Ordinance No. 11288-7 adopted on Jan- uary 12, 1988, the Board has authorized the acquisition and con- veyance of certain real estate to assist in the development of this project; and WHEREAS,-these actions on the part of the County serve an important public purpose by promoting and benefiting the regional public purposes of the Roanoke Regional Airport Commis- sion as well as serving an important public purpose by promoting industrial and economic development in Roanoke County and in the Roanoke Valley; and WHEREAS, the real estate that is the subject of this ordinance is deemed surplus for the purposes of Section 16.01 of the Roanoke County Charter and is being made available to serve a valid public purpose, namely, to promote the industrial and econ- omic development of Roanoke County and of the Roanoke Valley. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the first reading on this ordin- ance was held on June 14, 1988, and the second reading on this ordinance was held on June 28, 1988. 2. That the offer of Lingerfelt Development Corpora- tion to acquire approximately 2.7 acres of re31 estate for the 9 3 4 ~.. June 28, 1988 sum of Thirty-two Thousand Five Hundred Dollars ($32,500) per acre is hereby accepted. All other offers are rejected. 3. That said 2.7 acres of real estate is a portion of that real estate acquired by Roanoke County from the Roanoke Regional Airport Commission pursuant to Ordinance No. 11288-7 adopted on January12, 1988. 4. That the net proceeds from the sale of said real estate shall be allocated to the capital facility account for the Valleypointe Project. Any proceeds from this capital facility account shall be expended for the purpose of acquisition, con- struction, maintenance, or replacement of capital facilities and public infrastructure improvements to serve the Valleypointe Pro- ject. 5. That the execution of the option agreement dated the 5th day of June, 1988, executed by the County Administrator is hereby authorized, ratified, confirmed, and approved. 6. That the County Administrator is hereby authorized to take such actions and to execute such documents as may be necessary to accomplish the purposes of this ordinance, all upon form approved by the County Attorney. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: .Supervisors Johnson, Nickens, Garrett . 935 June 28, 1988 NAYS: None ABSTAIN: Supervisor McGraw ABSENT: Supervisor Robers IN RE: ADJOURNMENT Supervisor Nickens moved to adjourn at 10:00 p.m.. The motion was seconded by Supervisor Johnson and carried by a unanimous voice vote. Lee~Garrett, Chairman ACTION N0. A-11988-8.a ITEM NUMBER ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Request for approval of Raffle Permit for the Bent Mountain Woman's Club COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Bent Mountain Woman's Club has applied for a Raffle Permit to be held on November 29, 1988. They have paid the $25.00 fee. The application has been reviewed by R. Wayne Compton, Commissioner of the Revenue and he recommends approval. ~~ Mary H.Al1en Deputy Clerk ~i G~~ Elmer C. Hodge County Administrator ------------------------------------------------- ACTION VOTE Approved (~ Motion by: Bob L Johnson/Harry Yes No Abs Denied ( ) C. Nickens Garrett x Received ( ) Johnson x Referred McGraw ~ To• Nickens Robers x cc: File Bingo/Raffle File ~~~ O~`FtOANp~~ O~ FtOANO~~ ~- ~ ~ ~ Z ~ c~ o ~~? COUNTY OF ROANOKE, VIRGINIA o a? 1838 COMMISSIONER OF THE REVENUE 1838 APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. sew. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sew. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT ~ BINGO GAMES Name of Organization a~ Street Address Mailing Address City, State, Zip Code ~L~ ~~-c~~-~-~> ~/a- ~~T/ ~~ Purpose and Type of Organization ,~ ~~, ~~ w.v~iwr ~ :..i ,lLivcA it 7i/ When was the organization founded? ~'- ~ ~ 3 - ~{~ 1 / ) "' ~+G Roanoke County meeting place? ~G~iXi~~~ tf ~~ ~ ~ Has organization been in existence in Roanoke County for two con- tinuous years? YES ,/ NO Is the organization non-profit? YES / NO Indicate Federal Identification Number # ~ ~/ C)~ - /~~ 39 Attach copy of IRS Tax Exemption letter. Officers of the Organization: - ~~~~ President• ~ Vice-President Address : ~~~y_ /~~~ a~~ Address : ~J~~,~ ~l - -, Secretary Treasurer• Address: Address: Q. /~B -y~ -y J ~~a ~ ~' Member authorized to be responsible for Raffle or Bingo opera- tions: Name Home d d r e s s Gf/ ~%~~ i~~~- Phone 7D 3 fa?~_~~~'f° Bus . Phone A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. . ~, .., g~,.~ ("~ RAFFLES: Date of Drawing` ~~,;~~ `~~ Time of Drawin ~ y ~ BINGO: Days of Week & Hours of Activity: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From To From To From To From To From To 2 ~'~ State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the use of the planned or intended use of the pr1oceeds. Use estimated amounts if necessary. ~ ~~ s ~e r` U IC~r" S ~~ t`~ ~ ~3t~4~ ~~s~ G.~~S S~«:~~ 1 ~' IUC~ ~s~- 3 ~"~ - .Z BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State Zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross reoripnstant Bingo by calendarlquardteroforep~P or calenf Bingo games dar year period. INSTANT BINGO BINGO lst Quarter 2nd Quarter 3rd Quarter 4th Quarter Total ~.i 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? ~- 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? ~%% ~ - 4. Does your organization unders~anhtt~oato uponothespremises the Revenue or his designee has the g g on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? _4 - 4 ~`~ ~.r 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? ~~e`:: 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? ~/~ ~> _ 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? ~ ~• 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? ~~~. 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? `f~>. 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? ~~~"", 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? ~feS 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? ``Ire ~ 5 /1`'~ 14. Has your organization attached a complete list of its member- ship to this application form? '`fir ~, 15. Has your organization attached a copy of its bylaws to this application form? ~~.r; _ 16. Has the organization been declared exempt from propert taxa- tion under the Virginia Constitution or statutes? If yes, state whether exemption is for real, personal property, or both and identify exempt property. 17. State the specific type and purpose of the organization. d ~t , 18. Is this organization incorporated in Virginia? l~Jc~ If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? jy~ (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value ~C~L.~ ~:~ w~ 6 ~'~ ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing the number of people amount of receipts (These records must b of the dates on which Bingo in attendance on each date, and prizes on each day? e retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3$ of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501-C of the United States Internal Revenue Service? (Certificate must be attached.) is played, and the 7 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in X18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: d ~-aa~ ~~U~ ~ ~ R~ (~-t rn~-4~, ~ ~ . a~ ~~~ Title Home dress Subscribed and sworn before me, this ~~ay of~ 9 D My commission expires: 19~~ ~~ Notary P lic 8 .~..s NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ~ ~.. `~,~ ~!1. Date ommiss'oner of th Revenue The above application is not approved. Date Commissioner of the Revenue 9 ACTION N0. A-11988-8.b ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Acknowledgment from the Virginia Department of Transportation the additions to the Secondary System COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has received notification that the following additions to the VDOT Secondary System have now been approved: a. 0.14 miles of Orchard Valley Circle b. 0.09 miles of Meadow Valley Circle c. 0.08 miles of Woodmont Drive d. 0.37 miles of Commonwealth Drive Y}2~c~, ,fyl Mary H. Allen Deputy Clerk EGi~ Elmer C. Hodge County Administrator ----------------------------------------------------------- ACTION VOTE Approved ~) Motion by: Bob L. Johnson/Harry Yes No Abs Denied ( ) C. Nickens Garrett x Received ( ) Johnson x Referred McGraw x To• Nickens x Robers x cc: File Phillip Henry d° ~ety°~ i ~y I ~~I ' z ~. t~440. T-'!~ . RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 October 18, 1988 Secondary System Additions Roanoke County Board of Supervisors County of Roanoke P. 0. Box 29800 Roanoke, VA 24018 MEMBERS OF THE BOARD: OSCAR K. MABRY DEPUTY COMMISSIONER As requested in your resolution dated August 23, 1988, the following additions to the Secondary System of Roanoke County are hereby approved, effective October 1 7, 1988 . ADDITIONS LENGTH MEADOW CREEK - SECTIONS 1 & 2 Route 1391 (Orchard Valley Circle) - From Route 1390 to a North cul-de-sac. 0.14 Mi. Route 1392 (Meadow Valley Circle) - From Route 1390 to a Southwest cul-de-sac. 0.09 Mi. Sincerel y, Oscar K. Mabr~~// Deputy Commissioner TRANSPORTATION FOR THE 21ST CENTURY K 3 ~~ c~ ~ d~ ~~~r,~ i \. i ,I ~_ ~~~ , ~y r~~&_ RAY D.PETHTEL COMMISSIONER DEPARTMENT OFTRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 October 13, 1988 Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P. 0. Box 29800 Roanoke, VA 24018 MEMBERS OF THE BOARD: As requested in your addition to the Secondary effective October 12, 1988. ADDITION WOODMONT MANOR - SECTION 3 OSCAR K. MABRY DEPUTY COMMISSIONER resolution dated August 9, 1988, the following System of Roanoke County is hereby approved, Route 1480 (Woodmont Drive) - From Route 1573 to a North cul-de-sac. Sincerely, Cam'" .,~~-~a~+~~ Oscar K. Mabry Deputy Commissioner TRANSPORTATION FOR THE 21ST CENTURY /~''_, LENGTA 0.08 Mi. ~~ ~~',i ~d J o `a' ~- ~,a`~s JE~RA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 October 20, 1988 Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P. 0. Box 29800 Roanoke, VA 24018 MEMBERS OF THE BOARD: OSCAR K. MARRY DEPUTY COMMISSIONER As requested in your resolution dated July 12, 1988, the following addition to the Secondary System of Roanoke County is hereby approved, effective October 20, 1988. a nnrm Tn717 SOUTHWEST INDUSTRIAL PARK Route 1723 (Commonwealth Drive) - From 0.30 mile North of Route 613 to a North cul-de-sac Sincerely, Oscar K. Mabry Deputy Commissioner TRANSPORTATION FOR THE 21ST CENTURY ~~ '~ ~~~ ~J~ L~. LENGTH 0.37 Mi. r „` Ly AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 9, 1988 RESOLUTION 11988-8.c REQUESTING ACCEPTANCE OF BUCKLAND MILL ROAD AND COPPER CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Buckland Mill Road from its intersection with Webster Drive (Route 1808) to the terminus at the cul-de-sac for a distance of 0.31 miles and Copper Circle from its intersection with Buckland Mill Road to the terminus at the cul-de-sac for a distance of 0.09 miles to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty ( 50 ) foot right-of-way for said roads have been dedicated by virtue of a certain maps known as Buckland Forest, Sections 3 and 4 Subdivisions which maps were recorded in Plat Book 9, Page 294, and Plat Book 9, Page 358, respectively, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on July 12, 1984 and February 3, 1986, respectively, and that by reason of the recordation of said maps no report from a Board of Viewers, no.r consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said roads known as Buckland Mill Road and Copper Circle and which are shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: y'yC..~~~, ~/. Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Phillip Henry, Director, Engineering Arnold Covey, Director, Development & Inspections and copy for Virginia Department of Transportation 2 ITEM NUMBER ~_~-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: NOVEMBER 9, 1988 SUBJECT: Acceptance of Buckland Mill Road and Copper Circle into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Buckland, LTD., the developer of Buckland Forest, Section 3 and 4 requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.31 miles of Buckland Mill Road and 0.09 miles of Copper Circle. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road to be acceptable. FISCAL IMPACT: No County funding is required. RECOMMENDATION: The staff recommends that the Board approve a resolution to the Virginia Department of Transportation requesting that they accept Buckland Mill Road and Copper Circle into the Secondary Road System. SUBMITTED BY: ~~ Phillip Henry, .E. Director of Engineering APPROVED: ~~ Elmer C. Hodge County Administrator DESCRIPTION: 1) Buckland Mill Road, from the intersection of Webster Road (Route 1808) to cul-de-sac. 2) Copper Circle from the intersection of Buckland Mill Road to cul-de-sac. LENGTH: (1) .31 Miles (2) .09 Miles RIGHT OF WAY: (1) 50 Feet (2) 50 Feet ROADWAY WIDTH: (1) 29 Feet (2) 29 Feet SURFACE WIDTH: (1) 20 Feet (2) 20 Feet SERVICE: (1) 20 Homes (2) 8 Homes IMPROVEMENT NECESSARY: RECOMMENDATION: Acceptance of Buckland r4i11 Road and COMMUNITY SERVICES Copper Circle into the State System & DEVELOPMENT 2 ~~~ AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 9, 1988 RESOLUTION REQUESTING ACCEPTANCE OF BUCKLAND MILL ROAD AND COPPER CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Buckland Mill Road from its intersection with Webster Drive (Route 1808) to the terminus at the cul-de-sac for a distance of 0.31 miles and Copper Circle from its intersection with Buckland Mill Road to the terminus at the cul-de-sac for a distance of 0.09 miles to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said roads have been dedicated by virtue of a certain maps known as Buckland Forest, Sections 3 and 4 Subdivisions which maps were recorded in Plat Book 9, Page 294, and Plat Book 9, Page 358, respectively, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on July 12, 1984 and February 3, 1986, respectively, and that by reason of the .recordation of said maps no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3 3. That said roads known as Buckland Mill Road and Copper Circle and which are shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets by the Virginia Department of Transportation. 4 '.. AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 9, 1988 RESOLUTION 11988-8.d REQUESTING ACCEPTANCE OF BEAR RIDGE CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Bear Ridge Circle from its intersection with Warwood Drive (Route 1336) to the terminus at the cul-de-sac for a distance of 0.06 miles, to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty ( 50 ) foot right-of-way for said road have been dedicated by virtue of a certain map known as Meadow Creek, Section 3 Subdivision which map was recorded in Plat Book 9, Page 320, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on May 2, 1985 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Bear Ridge Circle and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: aJ9~ Mary H. A len, Deputy Clerk Roanoke County Board of Supervisors cc: File Phillip Henry, Director, Engineering Arnold Covey, Director, Development & Inspections, and copy for Virginia Department of Transportation 2 ITEM NUMBER ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: NOVEMBER 9, 1988 SUBJECT: Acceptance of Bear Ridge Circle into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: D & J Developers, the developer of Meadow Creek, Section 3, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.06 miles of Bear Ridge Circle. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road to be acceptable. FISCAL IMPACT: No County funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to the VDOT requesting that they accept Bear Ridge Circle into the Secondary Road System. SUBMITTED BY: APPROVED: ~~ ~~ ~~~ Phillip T. H nry, P.E Elmer C. Hodge Director of Engineering County Administrator - 'V`s NORTH _._,__-. PROPOSED ADDITION SHOWN IN YELLOW DESCRIPTION: 1) Bear Ridge Circle, from the intersection with Warwood Drive (Route 1336) to cul-de-sac. LENGTH: (1) .06 Miles RIGHT OF WAY: (1) 50 Feet ROADWAY WIDTH: (1) 30 Feet SURFACE WIDTH: (1) 20 Feet SERVICE: (1) 4 Homes IMPROVEMENT NECESSARY: RECOMMENDATION: COMMUNITY SERVICES Acceptance of Bear Ridge Circle & DEVELOPMENT 2 AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 9, 1988 RESOLUTION REQUESTING ACCEPTANCE OF BEAR RIDGE CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Bear Ridge Circle from its intersection with Warwood Drive (Route 1336) to the terminus at the cul-de-sac for a distance of 0.06 miles, to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said .r_oad have been dedicated by virtue of a certain map known as Meadow Creek, Section 3 Subdivision which map was recorded in Plat Book 9, Page 320, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on May 2, 1985 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3, That said road known as Bear Ridge Circle and which is shown on a certain sketch accompanying this Resolution, be, and 3 ~" the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. 4 AT THE REGULAR MEETINHELD ATETHE ROANOKEUCOUNTYOADMOINISTRATION COUNTY, VIRGINIA, CENTER ON WEDNESDAY NOVEMBER 9, 1988 RESOLUTION 11988-8.e REQUESTING ACCEPTANCE OF HIGHFIELDS FARM DRIVE, FROM ITS INTERSECTION WITH HIGHFIELDS F TMENT OF TRANSPORTATIONESECONDARYOROAD VIRGINIA DEPAR SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That this matter came this day to be heard upon the proceedings herein, and upon the application of Highfields Farm Drive, from its intersection with Highfields Farm Circle to the cul-de-sac, to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map/maps known as Highfields Farm Estates, Section Three Subdivision which map was recorded in Plat Book 10, Page 45, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on February 24, 1987 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Highfields Farm Drive, from its intersection with Highfields Farm Circle to the cul-de-sac and which is shown on a certain sketch accompanying this Resolution, ~ \ be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Phillip Henry, Director, Engineering Arnold Covey, Director, Development & Inspections, and copy for Virginia Department of Transportation 2 ITEM NUMBER ~"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: NOVEMBER 9, 1988 SUBJECT: Acceptance of Highfields Farm Drive, from its intersection with Highfields Farm Circle to the cul-de-sac, into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roy Lochner, the developer of Highfields Farm Estates, Section Three requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.17 miles of Highfields Farm Drive, from its intersection with Highfields Farm Circle to the cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and find the road is acceptable. FISCAL IMPACT: No County funding is required. RECOMMENDATION: The staff recommends that the Board approve a resolution to the Virginia Department of Transportation requesting that they accept Highfields Farm Drive, from its intersection with Highfields Farm Circle to the cul-de-sac into the Secondary Road System. SUBMITTED BY: APPROVED: ~ ~ Phillip T. Henry, P.E Elmer C. Hodge Director of Engineering County Administrator /~"~ ~- ~ Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION VOTE No Yes Abs 2 Garrett Johnson McGraw Nickens Robers o+ n .,. i ui k / /-~ In .Q NORTH PROPOSED ADDITION SHOWN IN YELLOW DESCRIPTION: 1) Highfields Farm Drive, from the intersection with Highfields Farm Circle to cul-de-sac. LENGTH: (1) .17 Miles RIGHT OF WAY: (1) 50 Feet ROADWAY WIDTH: (1) 30 Ft=et SURFACE WIDTH: (1) 20 Feet SERVICE: (1) 3 Homes IMPROVEMENT NECESSARY: RECOMMENDATION: ..~-, ,~ I , - r 3Z S1 I / ~ ~ ~ • •• ' ~ ~ 3S 3~ O . IAS AC IJ7f As IJ4 Ae r I,ySM IS ~ ~ y Dt.]O AC 1~ ~~ 1 ~ As IA0 . r ~ ~ J IM ' w S' •~~ ~ ~1 100Ai ~~ ~ O 2r00Aa ~ K ~eb R M L8A0 ~~~. 1~ ~" A ~ LH 6 d l1iAt ~ + K ~~ ~ M ,icc~e 2 s • ~. ~ ~ 11-AS WAs . ~ r - ' IOOAe ~ ' e ' 11 ~ . ~ppy Ilk 1.lDlle L!!Ae ~ s q• • 4 ~ ~ I ~~ • • ~ s w+As ~ a 3 r ~ S,r{7M ~'~"'• ^~ --.~.t COMMUNITY SERVICES Acceptance of Highfields Farm Drive, from its 8c DEVELOPMENT intersection with Highfields Farm Circle to the cul-de-sac 3 ~° AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY NOVEMBER 9, 1988 RESOLUTION REQUESTING ACCEPTANCE OF Highfields Farm Drive, from its intersection with Highfields Farm Circle to the cul-de-sac, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Highfields Farm Drive, from its intersection with Highfields Farm Circle to the cul-de-sac, to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map/maps known as Highfields Farm Estates, Section Three Subdivision which map was recorded in Plat Book 10, Page 45, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on February 24, 1987 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Highfields Farm Drive, from its intersection with Highfields Farm Circle to the cul-de-sac and which is shown on a certain sketch accompanying this Resolution, 4 f~-(~ be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. 5 ti ACTION N0. A-1198848.f ITEM NUMBER ~ ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: NOVEMBER 9, 1988 SUBJECT: Acceptance of sewer facilities serving Wright Insurance Agency COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developer of Wright Insurance Agency, Carlton Wright, has requested that Roanoke County accept the Deed conveying the sewer lines serving the development along with all necessary easements. The sewer lines are installed, as shown on plans prepared by T. P. Parker & Son, Engineers & Surveyors, entitled sanitary sewer extension for County of Roanoke, dated December 3, 1987 which are on file in the Engineering Department. The sewer line construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the sewer construction is $5,000.00. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the sewer facilities serving the development along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Phillip T. Henry, P. . Director of Enginee ing APPROVED: G' ~ Elmer C. Hodge County Administrator /~S'- 7 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson/Harry No Yes Abs Denied ( ) C. Nickens Garrett x Received ( ) Johnson x Referred McGraw x To Nickens x Robers x cc: File Phillip Henry Cliff Craig John Hubbard a ' .. ~L '~ NORTH COMMUNITY SERVICES Acceptance of sewer facilities serving Wright Insurance Agency & DEVELOPMENT 3 ACTION # A-11988-8.a ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Request for approval of Raffle Permit for Northside Junior High School P.T.A. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Northside Junior High School P.T.A. has applied for a Raffle Permit to be held on November 28, 1988. They have paid the $25.00 fee. The application has been reviewed by R. Wayne Compton, Commissioner of Revenue, and he recommends approval. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: /l Elmer C. Hodge County Administrator ---------- - ACTION VOTE Bob L. Johnson/ No Yes Ab Approved (X) Motion by: Garrett x - Denied ( ) Harry C. Nic ens Johnson x - Received ( ) McGraw x - Referred Nickens x _ To Robers x - cc: File Bingo/Raffle File "" `. R COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. sue. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sew. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a oeasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT X BINGO GAMES Name of Organization ~j,J,~V`~ sid'C. ~l,t h i ~ ~ ~ rh ~~ ~ ~ ~ ~ / w Street Address ~ ~ ~ U ~~ p ~-=ru S%~e ~ic ~ 4. ~ yc ~ ~UCt ~~ Mailing Address SG(,h+~-- City, State, Zip Code Y~pGhv I~p ~~~ ~~~jg Purpose and Type of Organization ~~ i`T"~~ T~~~~~~ f'Q.~1f~' ~~/" When was the organization founded? ~! ~} 1 ~~~~ ` g p ' l_ ~ f/~ /~ ~/ /~ /~~ ~t ~C~oa~ ~4 Wit' Roanoke County meetin lace. 9 ((, / U%IuS~~V~ ~S Has organization been in existence in Roanoke County for two con- tinuous years? YES_~ NO Is the organization non-profit? YES ~ NO Indicate Federal Identification Number # Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: ~~~~: UJGcr'SOVI Vice-PresidentKi~lr/n. ;hPf~' Address • ~,,(pa ~ ~~~~~ ~t 1/ev Il ~ Address: J~ ~(~~ v~~~n t(~iC~_~ Secretary: "~i~GQV'Cti..,S`tF (.~~G r`~ Treasurer:~Y/6tGC1~l, l ~y'OJ"' Address• ~j°~]~~ ~(r~hur~ ~ 1~• Address: p~oo~4 ~/h~SSur ~Y -~- Member authorized to be responsible for Raffle or Bingo opera- tions: Name ~Lt.~ 2 (~ G~ ~ 0'r' Home Address o~~'r?~" _m -'SS a rye Phone s(a ~ - T(p`~~ Bus . Phone A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. S ecific location wher Raffle~'or Bingo Game is to 'oe conducted. `~,f. ~,+ , S ~~. l) rl i~scQ~.,~ ~1.1 i'~ i 0 r ,v ~ ''1~ 77 .~ ~~, ~ ~ a f ~- ~ c,~l~..~.s 't ~ ~}c-_~ e h ~ ~` ~I~ ~k SPY- (~, (~1 ~' ~, RAFFLES: Date of Drawing ~~ttiy ~ ~ Time of Drawing BINGO: Days of Week & Hours of Activity: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From To From To From To From To From To 2 °- State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. e ~~ _ n ' t ~ ~ Gy Ir `c. r r.9 C ra v~ ~C{ rn ~_ ~ ~ `~-r~~ ~ ~, ~CtS ~ ; ~,_~~~ o ~ ~C -e c~s 1C_,' s~.c Cc k~~ ~~e ~ IC ~ ~ Q~ ac _ ~(._ ' ~ -~ ~ ~-z.~.~ ~ ~- bus ~ ~...~ 1 111 3 ~\ 4 ' BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State Zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total lst Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? ~/ ~ _ 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue?~ oc; 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? ~~ S 4 ~;~ 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issuAd? ~,~ 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? ,5 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? U ES 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? ~, 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? ,S 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? ~S 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? ( ~~{%S_ 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? -P S 5 ~~ ~' 14. Has your organization attached a complete list of its member- ship to this application 'form? n/~ 15. Has your organization attached a copy of its bylaws to this application form? n~.~ 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? -'~//} If yes, state whether exemption is for real, personal property, or both and identify exempt property. VU~14" 17. St~rate the C~(~[ C~.~-i specific o ~ Y type and// r U h , ~` r ~`I purpose of the i ~ c ~ ~S~1~f-mi organization. l ~ ~d' l~P !ti 18. Is this organization incorporated in Virginia? N v If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Ch//a~~~ritable Solicitations Act, Section 57-48 of the Virginia Code? l~La tIf so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? n~,, (If so, attach copy of exemption. ) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description ~C2 ~~' ~-cQ c2.c~(~ ~~ ~~ -~' Fair Market Value ~dU.06 6 - ~ ~. ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A°record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? 1These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3~ of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 ~+, 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shalt exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in X18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: Na Title Home ddress Subscribed and sworn before me, this day of ~'~e~,f ev'19 c~S'~ My commission expires: ~- ~~-~~ ~ ~ 19 ~ ~ Notary Public RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 8 ~~ NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ~~ Da e ommissio r of the Re e ue The above application is not approved. Date Commissioner of the Revenue 9 ,L -- / COUNTY OF ROANOKE, VIRGINIA CAPITAL FUND - UNAPPROPRIATID BALANCE Beginning Balance at July 1, 1988 $ 1,637 Additional Amount from 1988-89 Budget 50,000 Balance as of November 9, 1988 Sutanitted by Diane D. Hyatt Director of Finance 51 637 L-~. CO[JL~P'Y OF ROANOKE, VIRGINIA UNAPPROPRIATED BAT..~ANCE - GEDIERAL FUND Unaudited Amount at July 1, 1988 $1,380,346 August 9, 1988 Dixie Caverns Landfill Cleanup (400,000) September 13, 1988 Transfer to Board Contingency (50,000) September 26, 1988 Design Phase of Spring Hollow Reservoir (175,000) October 25, 1988 Funding for Public Information Officer (46,500) Balance as of November 9, 1988 $ 708,846 The rec~nded level for fund balance for 1988-89 is $1,748,124, which is 3 percent of the total General Fund budget. Sutcnitted by ~~ Diane D. Hyatt Director of Finance L - ,~ COUNTY OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Original Budget at July 1, 1988 $50,000 June 28, 1988 Funding of Length of Service Benefit for Volunteer Fire, Rescue, and Auxiliary Sheriff's Deputies (9,000) July 26, 1988 Tweed's Access Road (39,405) September 13, 1988 Add to Board Contingency from 000 50 Unappropriated Balance , September 26, 1988 Beautification of Brambleton Avenue (3,500) Septem'c~er 28, 1988 Economic Develo~nent Trip to Northern 000) (1 Virginia (Approved Administratively) , October 6, 1988 Typewriter for Clerk of Courts (966) (Approved Administratively) October 6, 1988 Economic Develo~nent Promotion (1 025) (Approved Administratively) , October 11, 1988 Safekeeping of Securities (2,000) October 20, 1988 Informational Brochure for November Election (Approved Administratively) (6,500) October 25, 1988 Additional Allocation to Total Action (10 000) Against Poverty (TAP) , Balance as of November 9, 1988 26 604 Sul~nitted by ~~c cc~ ~.~ ~ t ~-. Diane D. Hyatt Director of Finance ACTION N0. ITEM NUMBER / ~ `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Work Session on Space Needs COUNTY ADMINISTRATOR S COMMENTS: SUMMARY OF INFORMATION: There will be a work session concerning space needs following the regular session. The work session will include a tour of the Administration Center, a presentation and question and answer session. Staff is gathering information to present at the work session and a report will be mailed out or available to the Board members by November 9, 1988 Elmer C. Hodge County Administrator ------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: Yes No Abs Denied ( ) Garrett Received ( ) Johnson Referred McGraw To• Nickens Robers ACTION # ITEM NUMBER N AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Work Session Street and Off-street Design Standards and Specifications COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: SUMMARY OF INFORMATION: The Board of Supervisors at the September 13, 1988 work session instructed the staff to review curb and gutter and pavements requirements for Urban Subdivision vs. Rural Subdivisions with the Roanoke Valley Homebuilder's Association. The County staff with input from the Va. Dept. of Transportation has revised the proposed road surface and curb and gutter requirements in the attempt to provide latitude fo.r development in rural areas without surrendering quality and performance. ALTERNATIVES AND IMPACTS: STAFF RECOMMENDATION: MITTED BY: APPROVED: C~~F~ Arnold Covey Elmer C. Hodge Development Review an County Administrator Inspections Director ----------------------------------------------------------------- Approved Denied Received Referred to No Yes Abs Garrett Johnson McGraw Nickens Robers Motion by: ACTION VOTE ACTION # ITEM NUMBER / Y "" r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE _ COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 9, 1988 AGENDA ITEM: Space Needs for County and School Administration COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Attached is background material and a summary of information relative to space needs. The su session on these items is as followgsgeSted agenda for our work Tour of the facility Presentation Discussion SUMMARY OF INFORMATION: Attached ALTERNATIVES AND IMPACTS: Attached STAFF RECOMMENDATION: The staff recommends finishing 1&00 square feet of the Community Room into office space and to use the Board of Su visors' office for the Public Information Officer. currently occupied b Per- ofF_ice for Don M ers Y Kathy Davis would be The area Y The es-`lrnated cost is partitioned into an X42,000. It is further recommended that approval be given f_or: C arpeting for the Administration Center - Sign in front of RCAC on F3rambleton S - Signs at (estimate) 5,000, parking lot entrance/exit 1.200 - Paving of upper and lower parking lots 250 11,700 _~ $1--8=150 Grand Total of Improvements 6- ~ 150 SUBMITTED BY; ~' ,' ~, Don Myers Assistant County Administrator Management Services APPROVED: E mer C. Ho ge County Administrator Approved ( ) Motion by: ACTION ~_-°___--____________________ Denied ( ) VOTE Received ( ) No Yes Abs Referred Garrett to Johnson McGraw "-"` _ Nickens - ~~-`- Robers -~ Work Session on Space Needs November 9, 1988 Current Needs at Administration Center Background HISTORY OF THE ADMINISTRATION BUILDING o Moved into in October, 1982 o Gave up 5000 square feet at time of move 0 95 people at time of occupancy, now 129 - net increase of 34 (See exhibit A). PRESENT SITUATION o Serious space shortage for - Commissioner of Revenue - Treasurer - Assessor o Director of Development and Inspections needs an office o Assistant Administrator for Managment Services has no offic o Working conditions in En ineerin ver e g g y cramped o Inadequate accomodations for utility customers o Inadequate storage NO ROOM FOR EXPANSION o Potential population growth o Continued expansion of services o Increased use of computers to improve efficiency and sere' ice 1 Work Session on Space Needs November 9,.1988 Current Needs at Administration Center Contributing Factors County Population Number of Parcels Annual Reassessment 1982 1988 73'800 75,000 33,438 39,000 1987 Proration of personal property 1987 Proration of building permits 1985 Meals Tax 1988 2 Work Session on Space Needs November 9, lggg Current Needs at Administration Center Options Estimated 1 Install three modules on RCAC Total Cost (quickest, minimum expenditurepraddresses $174,000 total current need) 2 Construct new building on RCAC (time consuming, best residual palue)ty 235,000 3 Build addition on front of Administration Center 235 (minimum residual value, time consuming) ,000 4 Add second floor to community room (net cost per sq ft is too high) 161,800 5 Rent office space in nearby area (creates inefficiencies in doing business)(annual) 42,750 6 Use space at Service Center (inefficient) 180,000 7 Use Wm Byrd or other County Buildings (inefficient) 180,000+ 8 Use part of community room and board office (quick, minimum expense, does not address total 40,000 current need) 3 Work Session on Space November 9, 1988 Zbtal County Spate Needs Options - Ong ~~ CENI'RALIZ.ID vs DECEN'I'RALIZ.ED Considerations ° Satis.f_y current Weight ~- Scattered `--~---- Central ~ s pace needs 6 ' ° Maximize efficiency 32 53 ° Max.unized service 8 41 75 ° Expansion capacity 8 44 61 ° Citizen rapport 5 16 42 ° Initial cost ~ 39 36 ° Long-term (overall) cost ~ 46 41 (High score is hest) ~ 38 53 256 361 EVALiJATION OF POTENrIAi; CENTRALIZED S ITES South- Blue view Travelers --~-- _______~ ° Cross ~• Bramb~ on Byrd ' Valley Access 3 - Pointe 1 ° Cost - Property 1 2 5 6 4 3 ° 4 2 1 Cost - Prep 2 1 6 ° Cost - Building 4 2 2 1 1 3 ° ~Pandabi.lity 1 2 1 5 6 4 ° Citizen Ra Pport 3 6 5 2 3 1 Total 14 2 5 6 4 13 (Low score is 'nest) 18 20 21 24 4 Work Session on Space November 9, 1988 Recommendation Short Term Recommend finishing 1600 square feet of the community room into office space and to use the Board of Supervisors office for the Public Information officer. Area currently occupied by Kathy Davis would be partitioned into an office for Don Myers. Estimated Cost is $42,000. Pros - Could be done quickly - Minimum expense - Not highly visable - Minimizes disruption to service - Meets most critical needs cons - Does not meet our total current space needs - Creates the need to move some Board meetings Also recommend approval of: - Carpeting for Administration Center - Sign at front of Center on Brambleton (estimate)$ 1,200 - Signs at parking lot entrance/exit - Paving of upper and lower parking lots 250 Total 11,700 $18,150 Long Term We recommend that a central facility for the county and school administrations be constructed on the School. Estimated cost for the Property behind Southview (Exhibit B project is approximately $8,871,000. through the salelof certainedcounty buildin~000 could be recovered balance of $5,896,000, could be funded throughe bond sales )which would require a referendum or through a lease purchase. The recommended method would be lease purchase. 5 EXHIBIT A Headcount Changes at Administration Center 1982-1988 Department 10/82 10/88 Difference Administration and Board 4 5 1 Utility Billing 5 7 2 Accounting and Insurance 9 10 1 Management and Budget 2 2 Risk Management 1 1 Managemenr Services 1 1 Public Information Officer 1 1 Commissioner of Revenue 11 16 5 Treasurer 10 10 0 Assessor 10 19 g County Attorney 2 4 2 Community Services and Development 28 36 8 Economic Development 3 3 Procurement 2 ~ 5 Human Resources 3 4 1 Human Services 2 2 Buildings & Grounds Maintenance Utilities Fire and Rescue 1 4 4 1 0 0 0 (4) (4) Refuse 1 0 ~1~ Buildings and Grounds 1 0 (1) 95 129 34 6 Exhibit B Cost of Central Facility * Building Grading and Paving Relocation of Athletic Fields Traffic Control Allowance for Contingency $7,221,000 500,000 200,000 150,000 $8,071,000 800 000 8 871 000 * Assumes 111,091 spare feet at $65 per square foot (See Exhibit C) 7 Exhibit C Calculation of Space Requirements Long Term Location School Administraton Adminstration Building Health and Welfare Registrar Social Services VPI Extension Allowance for growth - 1/3 Current Sq.Ft. in use 36,920 29,435 4,000 1,100 11,000 11,000 85,455 25,636 111,091 8 Exhibit D Anticipated Revenue from Sale of Property Property William Byrd Junior Annex) (Main Building and Health and Welfare Building School Administration Building Administration Center Anticipated Revenue $1,000,000 360,000 415,000 1,200,000 X2,975,000 9 ~~ ~ ~ / November 9, 1988 i~ur. Chairman and members of the Roanoke County Board of Supervisors, my name is Charles Landis. a homeowner in the Catawba ~vlagisterial District insthenwesternd part of Roanoke County. I come before you today to express my concern about current efforts being made to bring about the abolishment of Roanoke County. As you know, the Roanoke City Jaycees and the Cave. Sprin Jaycees have launched a campaign to g tutee on petitions to force a referendumetotconsolidateyRoanoke County into Roanoke City. Approximately F,30U signatures from registered voters in Roanoke City and 6,5UU signatures from reg- istered voters in Roanoke County are needed on these petitions to force an election, by law, on this consolidation. If the required, number of signatures is obtained, the Roanoke County Board of Supervisors, as you are well aware, will b.e required to meet with Roanoke City Council to develop a consoli- da t- 1 plan to present to the voters of Roanoke City and Roanoke County. This consolidation plan will call for merging some or all of Roanoke County into Roanoke City. This plan is m tern since I see no advantage for the Counter from suchgaeconsoli~n- dation. - I am personally not interested in being consolidated by any- one. I chose to live in Roanoke County and I want to continue to live in Roanoke County. However, if the outcome of the consoli- dation referendum should make this impossible, I want to make sure that the western haT~o~` Roanoke County becomes a part of the City of Salem rather than Roanoke City. If Roanoke County must agree on a consolidation plan with Roanoke City, and, further, present the plan to the voters at some time in the future, I respectfully request that the Hoard insist that such plan provide for the western half of Roanoke County to become a part of the City of Salem- I believe the majority of the residents in the western half of Roanoke County support my views on the proposed consolidation with Roanoke City. The residents want to remain in the County but would prefer to be a part of Salem rather than Roanoke City if a consolidation does take place. A community meeting will be held on Tuesday, Iovember 15, 1ya8 at Glenvar High School auditorium at 7:30~p.m. to enable the residents of the western half of Roanoke County to plan a course of action pertaining to consolidation. All of you are cordially invited to attend this meeting to hear the views of our citizens. Thank you for allowing me to present my views on the consoli- dation plan. ... _l ,.. _.. 1 j 1 ii i t i~ L '.) ~7 ._s4~~. ~'.:~ ~~:1;,;rv~~i:i: .;ili', ~ Y ~, r r~ ,~ 1 1- ....~ ~ _I SG~~ r_'~t ii 1': .Lii 1 t i t1 t;~i ~ 4 ;` T r r. F' (\ C. J L ~ , 1 •Y I y / ~' J l a ~ v ~ iTs ~ ~.. ; ~ i 1V I ` l li "'. 1 ~. ~._ i.., r ~. t'~ ~ t I j ~ s , • ~ ~ 1 ::_ 1 L i', ,~ J " Y': i.~ .'\ l fJ I.. li t\ '~ vi~i~, 1 ;,~~ r, _+ii 1. L `~ iv C_ YrJ t~ ~ 1i ~.i L !V '_, ti L~-~~C iVJ Y iii_ J 1 r1 i '~ ~ t-' 'i ~ 1 Y r\~)1^~1~:.J Y\~' 1 j: 1 ,._ ~v ~,... ,~ ~~. r, ~r :ri,:i; ,~ ~ r~ l,. ~~ti i It=Y f'il~ i~ a._,..:;r- r'c:i<;J 1 „_ ,:~ r.._ L i:iit.=U j Y ~,-; ~; i L/c:c/:_sa . J f\ ~ ~ i IY , 1 L% c'~/ r t ~. 1 ~y . y it/~y~/I,. _:v~!;1;1~, c_,`,\ .J ~ 11,J f'.. 1 L r~ J 1 V,~V--~ 1 wf\:_ ~r/9/ ~ ~ AT A REGULARI- MEETING OF THE BOARD OF Sl1PERVISDR$ Op! VIRG NAIq, HELOUATYTHE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, NOVEMBER 9, lyd9 RESOLUTION 11988-I CANCELING A REGULAR MEETING IN DECEMBER AND SCHEDULING THE ORGANIZATIONAL MEETING WHEREAS, by Resolu}Ion R 1188-4 adopted on January q, 1988, the Board of Supervisors ~ established a regular meeting schedule for the Board for cal- endar year 1988; and WHEF2~A$ in order to accom- modate the public business and the convenience of the elt- Izsns as It relates to the holi- ary~fhlaDmee}j o schedule is hereby emended. NOWy THEREFORE, be If re- solved by the Board of Super- Vlsors of Roanoke County, Vfrplnia, es follows: 1. That Resolution R 1gB8-p estab- Ilshinp a certalnregular meet- ing schedule for the Roanoke County Board of Supervisors 1#.bereby amended by cancel- 4~~a -neeting aehedyler fq~. 2. Ttfr99t~yMrM, ne»M' and Nhaw ~ N 11 M hag! at,m, as T~MY, D~bK 13,' of the RaaaNCe Ceuniy Administration Center of 3738 Bramblefon Avenue; and 3. That the annual orgsnliaflon- al meeting for 1999 for the Roanoke County Board of Su- pervisors Is hereby scheduled for Wednesday, January 1, ~ 1989, at 9:00 a.m. of the ~ Roanoke County Administra- tion Csnfer of 37381 Bramblefon Avenue. 4. That the County Adminisira- tlon shell cause a coPY of this Resolution to be posted at the Courthouse, the Roanoke County Administration Cen- ter, and each County library, and advertised in the Roanoke Times and World- News on November 2$ 19q and November 29, 1988, On motion of Supervisor Nick- ens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nlekens, Robers, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors (72!19) ., ~..~ . ~4 }.> ,;,, . ;~;~ .. DEPARTMENT OF TRANSPORTATION RAY D. PETHTEL 1401 EAST BROAD STREET COMMISSIONER RICHMOND, 23219 ;voverlber 29, 1988 ~/~ Proposed Drainage Improvement Nelms Lane Roanoke County Ms. Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors Post Office Box 29800 Roanoke, Virginia 24018-0798 Dear Ms. Allen: Thank you for your letter of November 15 the Board of Supervisors' recent resolution regardin th subject. providing g e above I have asked Mr. F. C. situation and advise the Board further relative toothis nto this request. Pc: Mr. B. W. Sumpter Mr. F. C. Altizer, Jr. Sincerely, Ray D. Peth_ ~~ tel, Commissioner TRANSPORTATION FOR THE 21 ST CENTURY OF ~oANC~F ~ ,A L Z A ~ ,: ai 18 150 $8 YEAgS SFSaVICENTENN~P~ ~l Benu(iriiJBckinnin~ COUNTY ADMINISTRATOR ELMER C. HODGE C~u~tnt~ of ~uttnn~kr November 15, 1988 Ms. Martha Plank Roanoke Times & World News P• 0. Box 2041 Roanoke, Virginia 24011 Dear Ms. Plank: BOARD OF SUPERVISORS LEE GARRETT CHAIRMAN WINDSOR MLLS MAGIS 7E RIAL DISTRICT RICHARD W. ROBERS. VICE CHAIRMAN CAVE SPRING MAGIS TE RIgL DISTRICT BOB L. JOHNSON HOLLINS M4GISTE RIgL DISTRICT STEVEN A. MCGRAW CATAVVBA MAGISTERIAL DISTRICT HARRY C. NICKENS VIN 70N MAGISTERIAL DISTRICT Please publish as a legal advertisement the attached re adopted by the Board of Supervisors on Wednesda 1988, solution Y. November 9, Publish in both the morning and evening editions on the f dates: ollowing Tuesday, November 22, 1988 Tuesday, November 29, 1988 Please bill the Roanoke County Board of Supervisors p, 29800, Roanoke, Virginia 24018 0. Box If you have any questions, do not hesitate to contact m e. Sincerely, ...~. Mary H. Allen Deputy Clerk bjh Enclosure F'O BOX 23800 ROAfVOKE. VIRGINIA 24018-07g~3 c703) 772-2004 OF POQNC~F h ,A G 2 P J 2 `a 18 .E50 88 S~SaV~CENTENN~P~ A l3eauti~ull3eKinnin~ COUNTY ADMINISTRATOR ELMER C. HODGE C~nirnf~ of ~vttnvke November 10, 1988 Mr. Russell Taylor 2824 Emissary Drive Roanoke, Virginia 24019 Dear Mr. Taylor: BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN W'IN DSOR HILLS MAGIS TE RIgL DIS TRIC7 RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATA yV6q MAGISTERIAL DISTRICT HARRY C NICKEN$ VIN TON MAGIS 7E RIAL DISTRICT At their re ular County Board of Supervisors unanimouslay~ November 9, 1988 the the Northside Junior Hi November 28 9h School p, Ty aPPrOVed the request of 1988. A. for a raffle permit on The fee has been paid and receipt is attached. You may consider this letter to be be displayed on the your permit The State Code premises where the Raffle is~tonbelco ductedt on a calendar- provides that raffle and bin o December 31 year basis; therefore g permits be issued 1988. This the permit will expire dates specified on Permit, however, is onl Your application. Y valid for the If I may be of further assistance, please do no contact me at 772-2004. t hesitate to Very truly yours, Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors bjh Enclosures CC: Commissioner of the Revenue Commonwealth Attorney County Treasurer f-'O BOX 29F300 ROANOKE- VIRGINIA 2401F3 07gg (703) 772-2004 OF ~CANC~F ti •~ % Z A 7 ~ J 2 a 18 E50 88 sFS~U~CENTENN~P~' A Bcauti fulBe~inninX COUNTY ADMINISTRATOR ELMER C. HODGE November 15, 1988 Rev. Arthur E. Grant Woodlawn United Methodist Church 3301 Ashby Street, SW Roanoke, Virginia 24015 Dear Reverent Grant: BOARD OF SUPERVISORS LEE GARRETT, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS M4GIS TERIAL DISTRICT STEVEN A. MCGRAW CATAWgq MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT On behalf of the Board of Supervisors, I would like to take this opportunity to let you know of our a your attending the meeting on Wednesday, Novembere9,a1988~fto offer the invocation. We feel it is most important to ask God's blessing on these meetings so that all is done according to His will and for the good of all citizens. Thank you again for sharing your time with us. Very truly yours, Lee Garrett, Chairman Roanoke County Board of Supervisors bjh C~AliYit~ Af ~AM~ipI2F F'O. C30X 29800 ROANOKE. VIRGINIA 24018 079F3 (703> 772.004 of a~ANO'~F ~ ,h G Z 1J v , a? 18 .E50 88 S~SQUICENTENN~P~' A Bcauti~ul6eginnin~ COUNTY ADMINISTRATOR ELMER C. HODGE June 2, 1988 Rev. Arthur E. Grant Woodlawn United Methodist Church 3301 Ashby Street, SW Roanoke, Virginia 24015 Dear Reverend Grant: BOARD OF SUPERVISORS LEE GARRETT, CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATgWf3q MAGISTERIAL DISTRICT HARRY C. NICKENS ViN TON MAGISTERIAL DISTRICT 7~~-~l a~ On behalf of the Board of Supervisors, I would like t you for giving the invocation meeting in the at the Board o thank past. ~ of Supervisors' We would a ~~ v on Tuesday gain like to call on you to present the invocation do this, Novem 1988, at 3:00 p•m. If please call me at 772-2005, You are unable to will be calling you soon to see if thisotemeeisrom this office you, or if you would prefer another date. acceptable to The Board members are aware of how busy your sch and they appreciate your volunteering the time to blessing at their meetings, edule is, offer God's Sincerely, bjh ~h~c~ ~_ Mary H, Allen Deputy Clerk ~l~~lyY ~~ C~~ixr~t,~ of ~uttnukr P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0788. <703) 772-2004 O~ ~oANC~'t<' h 'A % Z A z `~ a 18 .E50 88 S~SQUICENTENN\P\' A Beauti~ulBeginninR COUNTY ADMINISTRATOR ELMER C. HODGE ~o~nt~ of ~uttnukr Mrs. Joan Carver 8469 Willett Lane Bent Mountain, Virginia Dear Mrs. Carver: November 15, 1988 24059 BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAG157ERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT VIN TON MARSTE RIALvDI TR CS At their regular meetin County Board of Supervisors unanimouslaya November 9, 1988, the the Bent Mountain Woman's y PProved the request of 29, 1988. Club for a raffle permit for November The fee has been paid and your receipt is enclosed. You may consider this letter to be be displayed on the premises where theoRafflemis~tonbel su The State Code ggest it on a Provides that raffle and bin o conducted. calendar-year basis; therefore g Permits be issued December 31, 1988. This ~ the permit will expire dates specified on Permit, however, is onl your application. Y valid for the If I maY be of further assistance, please do not h contact me at 772-2004. esitate to Very truly yours, ~~ . Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors bjh Enclosures CC: Commissioner of the Revenue Commonwealth Attorney County Treasurer P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0748 1703) 772-2004 OF ~oAND~F ~ ,A L 2 D ~ L7 ~ a2 18 re50 88 S~SQVICENTENN\P\' A Bcauh~ul8e~rnnin~ COUNTY ADMINISTRATOR ELMER C. HODGE C~aurtt,~ ~r f ~~ttrtukr November 15, 1988 Mr. Ray D. Pethtel, Commissioner Department of Transportation 1401 East Broad Street Richmond, Virginia 23219 Dear Mr. Pethtel: BOARD OF SUPERVISORS WINDSOR HEIL S MA GIS TE RIA HOI R RCN RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT HOLLINS MB4rO8 ERIAOpIS RON STEVEN A. MCGRAW CATA WBA MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT Attached is a certified co concerning the execution PY of Resolution No. Department of Trans °f an agreement with the 11988-1 a drainage facilit P°rtation and the Cit Virginia by the Board of Y on Nelms Lane, Y °f Roanoke to construct Supervisors This resolution was adopted November 9, 1988, at their meetin g on Wednesday, If You need further information contact me. . please do not hesitate to Sincerely, ~f~Y)~f ~ Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors Attachment cc: Mr. F. C. Altizer Virginia De Jr•~ Resident Engineer P• 0. Box 3071tment of Highways & Trans Salem, Vir lnia portation (Certified Co 24153 PY enclosed for Mr, Altizer) F'~ BOX 29F30O ROANOKE. VIRGINIA 240)g_O7gg X703 772-2004 r C. Hodge, Roanoke 29800 V Mr. Elme County of P.O. Box Roanoke, County Administrator Virginia 24018-0798 Dear Mr. Hodge: members of the Cave Sprinr is written on behalf of the volunteer wish to thank you and the gmembers ofdthedBoardcof Sued' Inc. We constructionlofraspewshead uart P rvisors for our request for assistance in the q ers building for our crew. Over the past year we have a Tommy Fuqua in finding the most efficientd warking with growin You and g space and functional problems with oury of solving our As you are aware present building. limited funds donatedub present building was constructed with Y members of the community in 1966 and our day room was rendered untenantable in 1987• The inadequacies of our an accident in November space to house our vehicles, lackrofesleebuilding include Iack of women, no day room for ping quarters for men or obsolescence of the HVAC and standby operations space. Plumbing systems and lack ofnstorage The crew appreciates y important for the °ur realization that it is vitally retainin continued success of the organization in g present members and recruitin the existing facility with one g new members to replace space. of modern design and adequate Over the past numerous alternative year the crew has at your request explored to acquire the land sites for a new building. We have attempted have encountered an unwillino Gom an 3 parcels g selpery owned by Ike Sutphin but approached include Oakeys funerOalehomef nearby vacant Ann Hamilton, Appalachian Power Pauline Eaton, the most part we and several church inadequate sites, have encountered either unwillinggsellersFor offers man Considering the alternatives our present site y advantages. First we own the site and its acquisition would not citizens of the county anythin level and g• Secondl cost the draina a is improved with public Y the Site is nearly g fronting on a newly ex sewer, water, and storm and most important, the locataonsd 5 lane hi hwa geographic area that we serve. is near the centerFofathe Route 419 and Brambleton Proximity to the intersection of response to the citizens who need our hel~ial for achieving rapid In order to meet the needs of the serves most expeditiousl crew and draw Y the crew has employed anearchitect to plans and construction documents for aproximately 8000 square feet and a new building of completed and ready for bid b its furnishings, to be county has accepted a Y January 1 1989. As soon as the facility we bid for the construction frontin will transfer ownership of our °f our new g on Brambleton Avenue to the Board of Su parcel of land deed restriction granting us use of the building in e pervisors, with a P rpetuity. Thank you again for your support untertaking. Sincerl y, i ;~-- Robert N. Cox Cave Sprin resident g First Aid and cc: Mr. John Molomphy and cooperation in this Rescue Squad, Inc.