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12/13/1988 - Regular
p~ P~AN~~F i /Y' ~ ~~~~~e Z ~ ~~~ a ~t~~xYt~~ ~ 18 (Eso~ 88 ~FSQUICENTENN~~~ ~ r;.. ~ rrr,,; ~ ROANOICE COUNTY BOARD OF SUPERVISORS ACTION AGENDA DECEMBER 13, 1988 Regular Welcome to the Roanoke County Board of Suapdrthe°fourth Tuesday at 3.00 meetings are held on the second Tuesday m on the fourth Tuesday p,m, Public Hearings will be heard at 7:00 p. of each month. Deviations from this schedule will be announced. BECAUSE OF THE CHRISTMAS HOLIDAYSILL BEDHELDTHIS7EVENING~ATT7NOO~S BEEN CANCELED. PUBLIC HEARINGS W P.M. THE ORGANIZATIONAL MEETING FOR T~HE~ o~~ITYPR00MSORS HAS BEEN SET FOR JANUARY 4, 1988 AT 9 A.M. IN p,. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2, Invocation: CooperseCove BaptistwChurch 3, Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. C, PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1, Resolution of CongratulaerationalDMedicallDirebtor who was named Outstanding Op R-121388-1 BLJ/SAM - UVV 2, Resolution of Congratulations to Betsy Starnes for being named Miss Job's Daughters for the State of Virginia. R-121388-2 HCN/RR - UVV 3, Resolution of Appreciation upon the retirement of Wiley McGuire R-121388-3 HCN/RR - UVV reciation to Dot Eller, Barbara J. q, Resolutions of App Fasnacht and Ken Bowen for contributions to their community . SHNACHT R -1213 8 8 -iJW--E~--~ R-121388-~ELLER 5 R-i~~388-6 - BOWEN SAM/RR - UW D, NEW BUSINESS 1, Receipt of 1987/88 Annual Audit. A-121388-7 LG/HCN TO APPROVE STAFF RECOMI„SE~ATION URC 2, Request from Cave Spring Rescue Squad for assistance in constructing a new rescue squad building. „_i?i388-8 RR/HCN TO APPROVE ~'T ~1 URC 3, Request for support for a Regional Jail Work Farm. R-121388-9 HCN/SAM TO APPROVE RESO URC 4, Adoption of amended Employee Handbook. ~+-i ~i 388-10 HCN/SAM TO APPROVE STAFF RECOr,Ilv~NDp,TION URC 5. Request for amendment to Employee Handbook to allow compensatory time or overtime pay for non- exempt employees. SAM/BLJ TO CONTINUE TO 1/24/88 PUBLIC STAFF TO PRESENT EXAMPLES OF COMP ToI SMEL7R~D PRIVATg ANDY FO Y . VARIETY OF JOB POSITIONS. ST SECTOR ON THEIR POLICIES CONCERNING COMP TIME AND OVERTIME PA AYE-BLJ, RR, SAM. LG ABSTAIN - HCN 2 6, Request for acceptance of planning grant for Pinkard Court. r_,~i388-11 HCN/RR TO APPROVE ALT. ~1 URC ro riation for 2 -7 , Request ram incautomateddmanufacturpng + 2 prog technology. r_, ~~ 388-12 HCN/BLJ TO APPROVE STAFF RECOMMENDATION URC arding g, Request for ofeC~rkttootheaBoarddofrSUpervisors. designation A-121388-13 HCN/SAM TO APPROVE STAFF RECOM1„~NDATION URC Listing 9. Approval of Rural Addition Priority LG/HCN TO DELAY WORK SESSION SET FOR 2/14/88 URC arding court action on from 10. Request for action reg petition of C.L.& O I1VBusiness~r a rezoning R-1 Residential to B A-121388-14 SAM/~ SUBST. MOTION TO APPROVE ALT' 1 I~ ~~~- wAy E. BEQUEST FOR WORK SESSIONS VE ~NUAL FINANCIAL RRPORT 1/10/88 - WORK SESSION ON COMpREppDITION PRIORITY LISTING 2/14/88 - WORK SESSION ON RURAL F. REQUESTS FOR PUBLIC HEARINGS G. AppOINTMENTS 1, Community Corrections Resources Board 3 2, Report on Court Service UServ aeSSAdvisory Board Council/Youth and Family A-121388-15 AND AppOINT NEW MEMBERS HCN/SAM CONTINUE BOARD URC H, REPORTS AND INQUIRIES OF BOARD MEMBERS W 1) ANNOUNCED GRAYSON COMM SSION'Sg~QQESTEDTCOUNTY JAN. ~- ( TOR TO INVESTIGATE FUND NG OFD GIONAL PARTNERSHIP (a) p,ND REPORT WILL BE DONE BY JAN 11 ( LOPMENT AND (b) HOW MUCH ADMINISTRA FUNDING OF REG. PART TOWARD ECONO IC D TICIPATING LOCALITIES FUN S ECON. DEV. IN INDIVIDUAL EACH PAR BUDGETS. I, CONSENT AGENDA ALL MATTERS LISTED UND RTOHBECROUTINEAANDDWI~BE ED CONSIDERED BY THE BO ENACTED BY ONE RESOLUT ONDESIRED,FO~TORTEO~ILLIBE BELOW. IF DISCUSSION S REMOVED FROM THE CONSE T AGENDA AND WILL BE CONSIDERS SEPARATELY. R-121388-16 HCN/BLJ TO APPROVE ITEM #8 & 10 REMOVED FOR SEPARA E VOTE UW Confirmation of ppointmenlletoBoard oftDirectors 1. Services of the oanoke Va A-121388-16.a 2, Request for Bing Permit from the Vinton Moose Lodge. A-121388-16.b 3, Request for Bin o Permit from the Fort Lewis Rescue Squad. A-121388-16.c Addition to VDO Secondary System of 0.55 miles of 4• irpoint Road. Airpoint Drive/ A 12188-16•d- enforcement 5 Appropriation of funds for drug activities 4 PLAW~h' F I~ zoo ~ 1 ~ ~~~ ~ z Y a (~~~~~~ ~a E5o as ~ OF SUPERVISORS SFSQUICENTENN`P ROANOKE COUNTY BOARD .n Bea„ N~u~ Br~;i„n~n~; AGENDA DECEMBER 13, 1988 Regular Board of Supervisors meeting. at 3.00 eld on the second Tuesday and the fourth Tuesday - Welcome to the Roanoke County 7.00 p.m on the fourth Tuesday meetings are h will be heard at - p.m_ public Hearings h- Deviations from this schedule will be announceNG HAS of each mont 1988 MEETI AUSE OF THE CHRISTMAS HOLIDAYS, THE DECEMBER 27, BEC LIC HEARINGS WILL BE HELD THIS EVENING AT 7:00 BEEN CANCELED. PUB P•M' OF SUPERVISORS HAS BEEN SET THE ORGANIZATIONALBN~TT9NA-M RINHTHEO OMMUNITY ROOM. FOR JANUARY 4r 198 A, OPENING CEREMONIES (3:00 P.M-) 1, Roll Call. 2, Invocation: The Reverend SamtistwChurch Coopers Cove Bap Pledge of Allegiance to the United States Flag. 3. S TO POSTPONE, ADD, OR CHANGE TME ORDER OF AGEND B. BEQUEST ITEMS. RECOGNITIONS AND AWARDS C- PROCT ANL7~TIONS, RESOLUTIONS, ratulations to Dr. Carol Gilbert who 1, Resolution of Cong O erational Medical Director was named Outstanding P Starnes for Resolution of Congratulations to Betsy 2. Daughters for the State of being named Miss Job's Virginia. tion of Appreciation upon the retirement of Wiley 3, Resolu McGuire Dot Eller, Barbara J• reciation to their 4. Resolutions °KenpBowen for contributions to Fasnacht and community. D. ~W BUSINESS 1, Receipt of 198/88 Annual Audit. ring Rescue Squad for 2. Request from Cave SP a new rescue squad assistance in constructing building. Work Farm. uest for support for a Regional Jail 3• Req Handbook. Employee q, Adoption of amended Handbook to ent to Employee for non- 5. Request fOensatodrmY time or overtime Pay allow comp to ees. exempt emp Y rant for Request for acceptance of planning g 6 Pinkard Court. ropriation for 2 ~, Request from School Board for app + 2 rogram in automated manufacturing P technology. regarding to StaBoa~a of Supervisors. g, Request for amendment designation of Clerk to the Priority Listing 9. Approval of Rural Addition arding court arezoning from 10. Request for action Orlgvestors for a petition of C•L'& 1 Business. R-1 Residential to B- E. RE4~ST FOR WOE SESSIONS F. gEQtIESTS FOR PUBLIC HEARINGS G. APPOINTMENTS Board 1. Community Corrections Resources 2 2• Report on Court Service Unit Advisory nd Family Services Advisory Board Council/Youth a REPORTS AND INQUIRIES OF BOARD MEMBERS H. I• CONSENT AGENDA ER THE CONSENT AGENDA ARE ALL MATTERS LISTED UND AND WILL LISTED BY THE BOARD TO BE ROUTINE OR FORMS CONSIDERED RESOLUTION IN THE FORM ENACTED BY ONE THAT ITEM WILL BE BELOW. IF DIT~SCONSENT AGENDADAND WILL BE CONSIDERED REMOVED FROM SEPARATELY. tion of appointments tOBoard oftDirectors 1• Confirma Valley Services of the Roanoke from the Vinton Moose 2• Request for Bingo Permit Lodge• from the Fort Lewis 3• Request for Bingo Permit Rescue Squad. S stem of 0.55 miles of 4, Addition to VDOT Secondary Y Airpoint Drive/Airpoint Road. A ropriation of funds for drug enforcement 5. pp activities II and contract between Youth Haven 6 • p~pproval of Virginia Department of Social Services• Center to transfer Vinton Recreation ~, AuthorizoflVinton. to Town e 284 e uest for Bingo Permit from the Moose Lodg 8. R q Schedule. Authorization to amend the 1988 Holiday water 9 Request from Marie Mitchell to waive the 10 ordinance. NTS AND COMM~ICATIONS J• CITIZENS COMN~ Richard Evans to speak on Utility Ordinance. 1. 3 R. gEPORTS 1. Capital Fund Unappropriated Balance 2, General Fund Unappropriated Balance ency Fund 3, Board Conting 4, Status Report on Library Automation 5, Accounts Paid - November 1988 SESSION pursuant to the Code of Virginia I,, EXECUTIVE Section 2.1-344 (a) EVENING SESSION (7:00 P.M. M, PUBLIC HEAR1Nw 3.75 acre Inc. to rezone a Industrial, 1288_1 Petition of Fekas Homes tract from RE, Residential Estates to M-2, e northeast corner of the VintoneCtion of located at th _ WILL BE HEAD BY 16th Street and CarlisCON INUED iY 3 1989 Magisterial District THE PLANNING COMMISSION ON JANUAR vacate a Parkwa Meadows Develo ers ton the south 1288_2 Petition of 116 right of way portion of State RORoad directly east of the Road in side of Jae Valley Road and Sterling intersection of Jae Valley ARY 3~ 1989) Ma isterial District. (CONTINUED - WILL BE the Vinton g ING COMMISSION ON JANU HEARD BY THE PLANN 4.82 tition of Robert and P nesicia Crouse to rezon el s to M-2, Industrial tO 0.5 1288_3 Pe g-1 Busi located approximat Y acre tract from terminal, t of I-81 exit 39 (Dixie460)erns on the sout operate a trucking in the Catawba mile eas side of West Main Street (Rou e Magisterial District. 'on of Radford and Com n Buil ers to rezone a 1288_4 Petite Residential to B-2~ convenience store at the 0.6764 acre tract from R' ast corner of Glen Heashoer Drive and Electric Business to construct a gills Magisterial northe 419) in the Wind road (Route District. 644 acre tract rezone a 0• motor 1288_5 PetitB 2 gusRnessttoaBe3tBusiness to construct a from 4 N. 0. P. vehicle service center south of I-81 exit 43 plantation Road (Route District. located approximately 300 feet (Hollins) on the east side of 115) in the Hollins Magisterial FIRST READING OF ORDINANCES uthorizing the acquisitoo~ri Clear1ZoneeSt in 1, Ordinance a an eight acre tractekfOrnthe conveyance to the Roanoke property in exchang reversionary clause in Regional Airport Comn-ission of a i ht acre tract known as the Ida Mae Holland the e g Tract. CITIZENS' COMI~NTS AND COMM~ICp,TIONS ADJOURNMENT 5 -' - / A REGULAR MEETING OF THE BOARDNOKESCOUNTYSADMINISTRATOION AT HELD AT THE ROA COUNTY, VIRGINIA, TUESDAY, DECEMBER 13, 1988 CENTER ON RESOLUTION 121388-1R OF MODGRATUpONI BEING CAROL MARIE GILBE SELECTED AS THE OpMMONWEALTH OFEVIRGONIA MEDICAL DIRECTOR, C EMERGENCY MEDICAL SERVICES AWARD EAS, Dr. Carol M. Gilbert serves as the mega oke1County WHER ital services, which includes the for three prehosp Fire & Rescue artment, the Roanoke County Fire & Rescue Dep onse Team, and Lifeguard-10 Department Hazardous Mater1Roanoke Memorial Hospital; and Medevac Program operated by Dr. Gilbert currently serves as Director of Trauma WHEREAS, ical Education at Roanoke Services and Assistant Dii as Assistant Professor of Surgery, itals, as wel Memorial Hosp University of Virginia School of Medicine; and f or these WHEREAS, Dr. Gilbert has provided leadership and h standards, training ital services by her hig prehosp the cooperation of evaluation process as well as encouraging other career agencies; and Dr. Gilbert's extensive experience and dedication WHEREAS, eration of the Roanoke has proven invaluable in the successful op County agencies and Lifeguard-10• Board NOW, THEREFORE, BE IT RESOLVED that the Ronso~o CAROL MARIE ervisors extends its congratulatlo of Sup the OUTSTANDING OPERATIONAL MEDICAL GILBERT, M.D. for receiving inia Emergency DIRECTOR award from the Commonwealth of Virg Medical Services. wishes the Board of Supervisors of Roanoke County FURTHER, s its deep appreciation for her service and dedication to expres to the County citizens. Supervisor On motion of Supervisor Johnson, seconded by McGraw and carried by the following recorded vote: Su ervisors Johnson, McGraw, Nickens, Robers, Garrett AYES : p NAYS: None A COPY TESTE: AllJen~- Deputy Clerk Mary H. ervisors Roanoke County Board of Sup cc: File ratulations File Resolutions of Cong ITEM NO ~/ ULAR MEETING OF THE BOARD OKESCOUNTYSADMINISTRATION AT A REG HELD AT THE ROAN 1988 COUNTY, VIRGINIA, DECEMBER 13, CENTER ON TUESDAY, RESOLUTION OF CONGRAT SING OSELEO T DO AS ATHE GILBERT, M.D., UPON B OUTSTANDING OPERATE OEIA EMERGENCY MEDICAL COMMONWEALTH OF VIR SERVICES AWED Dr. Carol M. Gilbert serves as the medical director WHEREAS, s ital services, which includes the Roanoke County for three preho p Rescue County Fire & Fire & Rescue Department, the Roanoke and Lifeguard-10 onse Team, Department Hazardous Materials Resp Roanoke Memorial Hospital; and ram operated by Medevac Prog Trauma AS Dr. Gilbert currently serves as Director of WHERE Assistant Director of Surgical Education at Roano e Services and itals, as well as Assistant Professor of Surgery, Memorial Hosp and University of Virginia School of Medicine; f or these WHEREAS, Dr. Gilbert has provided leadership training and rehospital services by her high standards, p the cooperation of evaluation process as well as encouraging other career agencies; and r. Gilbert's extensive experience and dedication WHEREAS, D luable in the successful operation of the Roanoke has proven inva County agencies and Lifeguard-10. ~~ LAR MEETING OF THE BOARD OKESCOUNTYSADMINISTRATOION AT A REGVIRGINIA, HELD AT THE ROANO 1988 COUNTY, CENTER ON DECEMBER 13, RESOLUTION 121388-gEINGCSELECTEDATASNMISS BETSY STARVES UPON JOB'S DAUGHTERS OF VIRGINIA Mr. and Mrs. Starnes, WHEREAS, Betsy Starnes, daughter of Job's Daughters, an organization associated has been active in and Masons, and is a former Honor Queen of Bethel 7; with the Virginia, she was WHEREAS, on November 26, 1988, in Norfolk, selected from 44 contestants and 10 finalists honored by being it inia; bout the state as Miss Job's Daughters of V g from throug and e of the Job' s WHEREAS, this honor recognizes her knowledg oung women ages 11 and Daughters rituals, which strive to teach y stronger individuals and stresses such attributes over to become as integrity. ervisors THEREFORE, BE IT RESOLVED that the Board of Sup NOW- to express its Virginia, wishes of Roanoke County - this high honor in congratulations to Miss Starnes for attaining Job's Daughters; and ride to resses its p FURTHER, the Board of Supervisors exp nior at William Byrd High School, for this Miss Starnes, a Ju in her in achievement and wishes her continued success outstand g future endeavors. seconded by Supervisor On motion of Supervisor Nickens, Robers and carried by the following recorded vote: Su ervisors Johnson, McGraw, Nickens, Robers, Garrett AYES: p NAYS: None A COPY TESTE: /' g, p, len, Deputy Clerk Mary Board of Supervisors Roanoke County cc: File ratulations File Resolutions of Cong 2 ITEM N0 . ~ =~ A REGULAR MEETING OF THE BOP'oANOKESCOUNTYSADMINISTRATION AT HELD AT THE R 1988 COUNTY, VIRGINIA, CENTER ON DECEMBER 13, RESOLUTION OF CONgELECTED ASNMISS JOBSS STARNES UPON BEING DAUGHTERS OF VIRGINIA daughter of Mr. and Mrs. Starnes, WHEREAS, Betsy Starnes, ive in Job's Daughters, an organization associated has been act Masons, and is a former Honor Queen of Bethel 7; and with the inia, she was WHEREAS, on November 26, 1988, in Norfolk, Virg bein selected from 44 contestants and 10 finalists honored by g out the state as Miss Job's Daughters of Virginia; from through and e of the Job's WHEREAS, this honor recognizes her knowledg oung women ages 11 and Daug'ters rituals, which strive to teach Y come stronger individuals and stresses such attributes over to be as integrity. ervisors NOW, THEREFORE, BE IT RESOLVED that the Board of Sup to express its Virginia, wishes of Roanoke County , this high honor in congratulations to Miss Starnes for attaining Job's Daughters; and ride to ervisors expresses its p FURTHER, the Board of Sup for this rd High School, Miss Starnes, a Junior at William By achievement and wishes her continued success in her outstanding future endeavors. Board NOW, THEREFORE, BE IT RESOLVED that the Roanoke County RIE ervisors extends its congratulations to CAROL MA of Sup T M.D, for receiving the OUTSTANDING OPERATIONAL MEDICA GILBER , inia Emergency DIRECTOR award from the Commonwealth of Virg Medical Services. wishes FURTHER, the Board of Supervisors of Roanoke County its deep appreciation for her service and dedication to express to the County citizens. y'~ ,,...~~;. ,,..w ... MEETING OF THE BOARD OF ESCPpUNTYSADMINIS RATOION AT A REGVIRGINIA, HELD AT THE ROANOK 1988 COUNTY- CENTER ON DECEMBER 13, EXPRESSING THE RESOLUTION 121388-3 SUPERVISORS AppRECIATION OF THE BOARD OF MCGUIRE FOR OF ROANONEyEARST OFOSERVICE• TO ROANOKE NINETEE COUNTY ril, 1969, Wiley W. McGuire was first employed in Ap WHEREAS, Inspections Department; as a Plumbing Inspector in the Building and W. McGuire has also served as the Assistanf WHEREAS, Wiley artment o Official, as of January 1, 1984, for the Dep Building Construction Building Services. B o and of that the NOW, THEREFORE, BE IT RESOLVED, est appreciation ervisors of Roanoke County expresses its deep Sup Roanoke County to and the appreciation of the citizens of WILEY W. MCGUIRE of capable, loyal and dedicated service to for nineteen years Roanoke County. ress its best of Supervisors does exp FURTHER, the Board or a happy. restful and productive retirement. wishes f seconded by Supervisor On motion of Supervisor Nickens, rs and carried by the following recorded vote: Robe Nickens, Robers, Garrett Supervisors Johnson, McGraw, AYES: NAYS: None A COPY TESTE: ~' Q.f,.e~-~'~ Deputy Clerk Mary H. Al en, Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File D, Keith Cook, Director, Human Resources ITEM NO. ~= LAR MEETING OF THE BOARD OKESCOUNTYSADMINISTRATION AT A REGU HELD AT THE ROANO COUNTY, VIRGINIA, 1988 CENTER ON DECEMBER 13, RESOLUTION EXPRESSINRG I SORSpPOFC ROANOKE THE BOARD OF SUPS COUNTY TO WILEY W. MCGUIRE FOR NINETEEN YEARS OF SERVICE TO ROANOKE COUNTY to ed in April, 1969, WHEREAS, Wiley W. McGuire was first emp Y ector in the Building Inspections Department; as a Plumbing Insp and ile W. McGuire has also served as the Assistanf WHEREAS, W Y artment o in Official, as of January 1, 1984, for the Dep Build g Construction Building Services. of EFORE, BE IT RESOLVED, that the Board NOW , THER reciation resses its deepest app Supervisors of Roanoke County exp reciation of the citizens of Roanoke County to and the apP WILEY W. MCGUIRE s of capable, loyal and dedicated service to for nineteen year Roanoke County. Tess its best FURTHER, the Board of Supervisors does exp s for a happY- restful and productive retirement. wishe ULAR MEETING OF THE BOARD OpKESCOUNTYSADMINISTRATOION AT A REG HELD AT THE ROAN COUNTY, VIRGINIA, 1988 CENTER ON DECEMBER 13, EXPRESSING THE RESOLUTION 121388_6 APPRECIATION OF THE T~AKENNETHUDERVBOWEN OF ROANOKE COUNTY FOR OUTSTANDING CONTRIBUTIONS TO HIS COMMUNITY Roanoke County Board of Supervisors is indebted WHEREAS, the through 'ts citizens who offer their time, talent and energy to 1 eer activities and desires that these efforts e many volunt recognized in an appropriate manner; and neth D. Bowen has served with distinction during WHEREAS, Ken Inc.; d 1987/88 as president of Mason Cove Civic Club, 1985/86 an and and during 1986 as Vice President; der his leadership, the Mason Cove Civic Club, WHEREAS, un Nei hborhood Watch the g Inc. has been instrumental in reviving a rofessional manner program and helped the community deal in P as the flooding in Masons Creek, the road with such issues Mason Cove airs on Bradshaw Road, the improvements to the rep chool and the potential of a future landfill site in Elementary S the community; and r, Bowen has also been active in youth athletics WHEREAS, M parks & 's serving his second term on the Roanoke County 87 88. and 1 Advisory Commission and was Vice-Chairman in 19 Recreation ervisors W THEREFORE, BE IT RESOLVED that the Board of Sup NO , a reciation and of Roanoke County, Virginia, expresses its deep pp n of the citizens of Roanoke County to KENNETH the appreciatio leadership and outstanding contributions to D. BOWEN for his •t of life in his community, and Roanoke County. the quali Y Supervisor motion of Supervisor McGraw, seconded by On ers and carried by the following recorded vote: Rob Nickens, Robers, Garrett Supervisors Johnson, McGraw, AYES NAYS : None A COPY TESTE: g. Allen, Deputy Clerk Mary Berard of Supervisors Roanoke County cc: File reciation File Resolutions of App 2 ~.. ~..- ITEM N0. ~_~ OF THE BOARD OF SUPERVISADMINISTRATION AT A REGUIRGINIA,ING 1988 COUNTY, HELD AT THE ROANOKE COUNTY CENTER ON DECEMBER 13, RESOLUTION EXPRES ERVI SORB POFC ROANOKE THE BOARD OF SUP BOWEN FOR COUNTY TO KENNETH D• TO HIS OUTSTANDING CONTRIBUTIONS COMMUNITY Roanoke County Board of Supervisors is indebted WHEREAS, the through citizens who offer their time, talent and energy to its that these efforts be many volunteer activities and desires recognized in an appropriate manner; and neth D. Bowen has served with distinction during WHEREAS, Ken Inc.; d 1987/88 as president of Mason Cove Civic Club, 1985/86 an and and during 1986 as Vice President; r his leadership, the Mason Cove Civic Club, WHEREAS, unde Watch the Neighborhood Inc. has been instrumental in reviving a rofessional manner Program and helped the community deal in p the road uch issues as the flooding in Masons Creek, with s to the Mason Cove the improvements repairs on Bradshaw Road, future landfill site in Elementary School and the potential of a the com~-unity; and Bowen has also been active in youth athletics WHEREAS, Mr parks & serving his second term on the Roanoke County 87 88. and is Advisory Commission and was Vice-Chairman in 19 Recreation ~~-~- EGULAR MEETING OF THE BOARD OpKESCOUNTYSADMINISTRATOION AT A R ~ 1988 COUNTY, VIRGINIACENTER ON DECEMBER 13, RESOLUTION 121388-5 EXPRESSING THE APPRECIATION OF T NTY OTOD OT SELLER SFOOR OF ROANOKE COU TO HER OUTSTANDING CONTRIBUTIONS COMMUNITY Roanoke County Board of Supervisors is indebted WHEREAS, the through its citizens who offer their time, talent and energy to teer activities and desires that these efforts e many volun and recognized in an appropriate manner; Dot Eller has been a driving force in the many WHEREAS, and served with accomplishments of the Fort Lewis Civic League, 1987/88; and distinction as President during ue is composed of 370 WHEREAS, the Fort Lewis Civic Leag rovide the community with services such as food members and does p and has been baskets for the needy, elderly and shut-ins, in improving the Andrew Lewis Place Subdivision instrumental and r lines, and the draining of the pond on Route 460; Ovate ue further provides WHEREAS, the Fort Lewis Civic Leag he community by participation in the Clean Valley services to t ro ect and providing Council, adopting Route 11-460 as a cleanup p J olarship each year for a Glenvar High School senior. a $200 sch ervisors NOW THEREFORE, BE IT RESOLVED that the Board of Sup ~ expresses its deep appreciation and of Roanoke County, Virginia, to DOT reciation of the citizens of Roanoke County o the the app contributions t ELLER for her leadership and outstanding uality of life in her community, and Roanoke County. q ion of Supervisor McGraw, seconded by Supervisor On mot Robers and carried by the following recorded vote: u ervisors Johnson, McGraw, Nickens, Robers, Garrett AYES. S p NAYS: None A COPY TESTE: J° Deputy Clerk Mary H. Allen, Roanoke County Board of Supervisors cc: File reciation File Resolutions of App 2 ITEM N0. ~~ '~ T A REGULAR MEETING OF THE BOROANOKESCOUNTYSADMINISTRATOION P' HELD AT THE 1988 COUNTY, VIRGINIA, CENTER ON DECEMBER 13, RESOLUTION EXPR UpERVI SORB POFC ROANOKE THE BOARD OF S COUNTY TO DOT gERLCOMM NITYOUTSTANDING CONTRIBUTIONS TO the Roanoke County Board of Supervisors is indebted WHEREAS, through to its citizens who offer their time, talent and energy teer activities and desires that these efforts be many volun recognized in an appropriate manner; and EAS, Dot Eller has been a driving force in the many WHER ments of the Fort Lewis Civic League, and served wit accomplish distinction as President during 1987/88; and the Fort Lewis Civic League is composed of 370 WHEREAS, oes rovide the community with services such as food members and d P and has been baskets for the needy, elderly and shut-ins, l in improving the Andrew Lewis Place Subdivision instrumenta and ater lines, and the draining of the pond on Route 460; w rovides WHEREAS, the Fort Lewis Civic League further p to the community by participation in the Clean Valley services roviding Route 11-460 as a cleanup protect and p Council, adopting scholarship each year for a Glenvar High School senior. a $200 ervisors NOW, THEREFORE, BE IT RESOLVED that the Board of Sup ion and expresses its deep appreciat of Roanoke County, Virginia, to DOT e a reciation of the citizens of Roanoke County to the th pP contributions ELLER for her leadership and outstanding uality of life in her community, and Roanoke County. q NOW THEREFORE, BE IT RESOLVED that the Board of Supervisors I ex resses its deep appreciation and of Roanoke County, Virginia, p to KENNETH the appreciation of the citizens of Roanoke County WEN for his leadership and outstanding contributions to D. BO and Roanoke County. the quality of life in his community, A REGULAR MEETING OF THE BOARANOKESCOUNTYSADMINISTRATOON AT HELD AT THE RO 1988 COUNTY, VIRGINIA, CENTER ON DECEMBER 13, R E S O L U T I O N 1 2 lE BOARD OF SUPERVISORS OF ppPRECI ATION OF TH R O A N O K E C O U N T Y UOTION SRTO HERFCOMMUNITY F O R OUTSTANDING CONTRIB the Roanoke County Board of Supervisors is indebted WHEREAS, through to its citizens who offer their time, talent and energy teer activities and desires that these efforts be many volun recognized in an appropriate manner; and EREAS, Barbara Fasnacht served with distinction as WH f Cherokee Hills Homeowners Association for 1988 8 President o having served one previous term as President; and EAS, under her leadership, the Cherokee Hills Homeowners WHER in Cherokee etting the roads Association was instrumental in g s stem, and Hills Subdivision brought into the state secondary Y hborhood; and eeding in the neig helped to reduce sP roach in efforts rovided a calm positive aPP WHEREAS, she p roblems with the water system and the potential of a to solve p and because of er future landfill site in the community, was appointed as a member of the Roanoke County Citizens concern, Council in July, 1988• Landfill Advisory ervisors NOW, THEREFORE, BE IT RESOLVED that the Board of SuP ion and a reclat of Roanoke County, Virginia, expresses its deep PP to BARBARA the appreciation of the citizens of Roanoke County tions to contribu FASNACHT for her leadership and outstanding ount . the quality of l i f e i n he r community , and Roanoke C Y On motion of Supervisor McGraw, seconded by Supervisor the following recorded vote: Robers and carried by Garrett AYES• Supervisors Johnson, McGraw, Nickens, Robers, NAYS: None A COPY TESTE: ~ ~~, ~ - - Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File reciation File Resolutions of App 2 ITEM N0. =~ C" AT A REGULAR MEETING OF THE BOROANOKESCOUNTYSADMINISTRATOION COUNTY, VIRGINIA, HELD AT THE 1988 CENTER ON DECEMBER 13, RESOLUTION EFPSUpERVI SORB POFC ROANOKE THE BOARD O FASNACHT FOR COUNTY TO BARBARA OUTSTANDING CONTRIBUTIONS TO HER COMMUNITY EAS the Roanoke County Board of Supervisors is indebted WHER - through talent and energy to its citizens who offer their time- es that these efforts be many volunteer activities and deslr ro riate manner; and recognized in an app p WHEREAS, Barbara Fasnacht served with distinction as of Cherokee Hills Homeowners Association for 1988/89, President and having served one previous term as President; WHEREAS, under her leadership, the Cherokee Hills Homeowners 'ation was instrumental in getting the roads in Cherokee Assocl s stem, and Hills Subdivision brought into the state secondary Y helped to reduce speeding in the neighborhood; and EREAS, she provided a calm positive approach in efforts WH stem and the potential of a to solve problems with the water sy landfill site in the community, and because of her future Citizens concern, was appointed as a member of the Roanoke County Council in July, 1988• Landfill Advisory ervisors NOW, THEREFORE, BE IT RESOLVED that the Board of Sup ion and a reclat of Roanoke County, Virginia, expresses its deep Pp to BARBARA the appreciation of the citizens of Roanoke County Lions to F ASNACHT for her leadership and outstanding contribu the quality of life in her community, and Roanoke County. ACTION # A121388-7 ITEM NUMBER '~ A REGULAR MEETING OF THE BOARS oOUNTYEADMINISTRATIONNOENTER AT COUNTY, VIRGINIA HELD AT THE ROANOK MEETING DATE: December 13, 1988 AGENDA ITEM: Receipt of Annual Audit ~~~r~~. NISTRATOR'S COMMENTS: ~• %~ COUNTY ADMI ~ ~u,~,,,~ '"''~ ~ ~. BACKGROUND: has recently The audit firm of Peat Marw ear ended&June~30, 1988; the completed the annual audit fo u 1 fied opinion on these o ide cyou auditors have issued an unq the staff wouldsis eofo the current statements, and at this time, with our financial report and an analy financial position of the County. SUMMARY OF INFORMATION: ke County received the Certithe year ended J ne 30r Roano orting for e 10. Excellence in Financialroduced in our current report on Pa9 1987. This award is rep ear in which roud ofo theyaward This is the fourth consecutiWe are extremely P commitment to received this recognition. and have complied with all because it shows t fa nancialvrepo ding continuing lan to again professionalism in rinciples. We P generally accepted accounting P ort for the year submit our Comprehensive Annual Financial Rep ended June 30, 1988 for consideration for this award. net result of the operations for 795 to8its8current As a the County will be able to add $1~61enish the fund balance year, 414,063, which will rep fund balance of $ Attachment B shows a breakdown of the to its recommended level. The majority of this excess source of these additional monies. e attributed to additional r Xes nu Thi o wascthe first yeae can b ersonal property to A smaller proration of p ear. that proration was t ofesavingsfw thinethe County departments. portion is the resul Attachment D graphically sho of aevenuesocontinues to ecome The largest portion real estate of the County. ercent) followed by ercent). from t 29.4 °ercent) and personal property taxes ( 12 • 2 P taxes ( P 1 of 11 ~-/ ra hically shows the actual expenditures of Attachment F g p In this graph, you can see that all funds of the County. est ex enditure department with 58.5 percent education is the larg p of the total budget. roud of its debt to equity The County can continue to be p Attachment G shows that the e°ratiosandlthellowest net ratios. lowest bonded debtl~a aa~esosed theuValley. At the same time, bonded debt per cap hest assessed value amount in the the County can claim the hig Valley. the County of 1988, fund Attachment H shows that ati Sngoa~~of replenishing 1988, the fund balance was 5.32 percent of Roanoke was successful in reaching ortant to keep in balance. At June 30,et. However, it is imp the General Fund budg ear, this fund balance has now been mind that during the current y ercent of the General depleted to $2,070,858, which is 3.55 p Fund. STAFF RECOMMENDATION:(' e t the Staff recommends that cal B eaa d andsthat the sadditp~onal audit for th ener ated8 from operations be appropriated to the $1,656,795 9 Unappropriated Balance. Approved by, Respectfully submitted, ~~ ~~~ ~ Hod e ~,~,~ n~ r ~~ Elmer C . 9 Diane D HyattO County Administrator Director of Finance _ ---------- _ ------------------------ VOTE ------ ACTION No Yes Abs A roved (x) Motion by: Lee Garrett/Harry - Garrett x pp C, Nickens to a rove staff Johnson x Denied ( ) x Received ( ) recommendation McGraw Referred Nickens x Robers x To __ cc: File Diane Hyatt Reta Busher Don Myers 2 of 11 Attachment A -! Certificate of Achievement for Excellence in Financial Reporting Presented to County of Roanoke, Virginia For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 1987 A Certificate of Achieve ~e Government Finan a Officers Reporting is presented by Association of the United States to eeCretirement government units and public emp y systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. president ~C~ ~~~ E~cecutive Director 3 of 11 ~-/ COUNTY OF ROANOKE RESUL'T'S OF OPERATIONS GEI~RAL F[JN~ 30, 1988 FOR THE YEAR ENDF'D JUNE Budget $ 54,045,134 Revenues (30,533,014) Expenditures (27,922,617) Transfers and Reserves 4,410,497 Beginning Balances -0- Fund Balance Reserved for Rollovers and Other Designations Undesignated Fund Balance Per CAFR Appropriations i/°m988 ahrough e Approved July ~cember 13, 1988 U~ppropriated Balance as of December 13, 1988 Attachment B Actual $ 55,410,658 (27,900,634) (28,019,522) 5,058,261 4,548,763 (1,511,622) 3,037,141 (966,283) fi 2,070,858 4 of 11 ~-/ Attachment C COUI~i'Y OF ROp,NOKE, VIRGIN CpI~ARISON OF ~ - BURET Ta ACI[JAL FISCAI• YF~P,R ENDED JUNE 30, 1988 General Fund: ~ Taxes General Prope Y Other local taxes atory permits, privilege fees and regu7- licenses Fines and forfeitures and property Revenues from use of money Charges for services Miscellaneous Recovered ~ ~~alth Fran the Comno Fran the Federal Government Total General Fund Budget Actual $34,735,359 10,162,750 393,139 162,000 382,673 166,353 270,632 453,512 6,103,285 1,215,431 $54045,_134 $37,070,672 9,719,581 Variance Favorable (Unfavorable ) 403,828 187,698 131,030 174,199 332,107 308,845 5,881,625 1,201,073 5550 , 658 $2,335,313 (443,169) 10,689 25,698 (251,643) 7,846 61,475 (144,667) (221,660) (14,358) 51.3___- 65=524 rcent higher than budgeted revenues. ~~; Actual revenues were 2.53 Pe inia, Financial Report, County °f Roan°ke, Virg SOURCE; ~rehensive Annual Year Ended June 30, 1988 5 of 11 ~ -/ Attachment D ~ ~ ti z~ Q r '"' ~ z Q Q U N CJ) W Q w Q w Q N 0 Q z O w C'~ C~ 0 N CO W X Q Q U 0 (~- C'7 ~~ ~ W ~t C~ X Q ~U ~w wU r w 0 O U 0 w 0 z 0 z J J Q 6 of 11 ~-/ Attachment E CO(JI~Ti'Y OF ROp,NOKE, VIRGINIA ~~p,RISON OF ~IIIDITURES - BUDGE TO ACTUAL FISCAL YEAR ENDED J[JtvE 30, 1988 General Fund: General Government Administration Judicial Aclninistration Public Safety public Works Health and Welfare Parks, Recreation and Cul-tural Community Develognent Nondepartmental Debt Service County Departmental- Savings Contingency Balance Total General Fund Budget ~~ $ 4,129,460 966,506 8,821,210 4,382,711 3,350,879 2,256,344 766,160 1,447,395 2,962,514 $29,083,179 $ 4,035,058 887,695 8,463,109 4,227,736 3,098,681 2,150,693 724,883 1,675,576 2,637,203 $27,900,634 Variance Favorable (Unfavorable ) $ 94,402 78,811 358,101 154,975 252,198 105,651 41,277 (228,181) 325,311 $ 1,182,545 1,449,835 -0- 1,449,835 $30:533,014 $27.900.634 $ 2~ 2_380 ~- Source: Comprehensive Annual Financial Report, Year Ended June 30, 1988 County of Roanoke, Virginia 7 of 11 -l Attachment F w Y O z O r l~ O ~ X F- 11.1 z U .~ {~ 1 V Q ti ~~ Z a? L ~ ~ W QU 1- j >~ Ow C~3 ~ ~~ Qm ~~ w~ w ~ ~ r` N ~ N ~ Q J Q Z ~ W ~ } ~ J ~ H QU ~ ~ i W ~ ~ Y O Q z a Q . w~ ~~ ~ Y U rr w m~Q Z..UW J CD ~ ~ J w m O Q ~ ~ W W Q J Z z J J Q 8 of 11 ~-/ Attachment G ~ARISONS OF VALLEY GOVERNMEI~I'S DEBT RATIOS ~ OF JUNE 30, 1988 Ratio of Net Bonded Debt to Assessed Value Net Bonded Debt Per Capita Bond Rating Assessed Value County of Roanokea ----- 1.09 $390 AA City of Roanoke 1.72 $441 AA $2,658,114,626 $2,614,940,685 aDoes Not Include 1986 Roanoke County Reservoir Bonds City of Salem 1.31 $421 AA $791,617,597 9 of 11 z8 0 * 0 °o -~ 0 H i/} ~ ~ H a+ ~ ~ ~ p ~ O ~ .% ~ ~ ~ p p in o ~~ ~ ~~o t11 1 t/} 1f 1 ~ Qo Q ' 7 V ~ 00 00 O O ~ O O OOD "!-+Nrl r-1 t/} ~-l O ~ O O Nbb~ ~ ~ ~O O O O O ~NMCll1 ~~~ OO O ~ ~ alp dP dP dP dP dp ~ O O O O O O tCl r~-I JO-~ O M l0 ~ ~ ~~OIC'1C'MN O 1 (!1 ~ ~ M dP O C~J ~p ~O ih N O O tf1 O O O O 1. 1 ~ Wz OCOrl~00 d' ~ ~ M M ~ ~ ~ rl rl y~ O ~ ~ ~d ~ ~ O O [--1 ~ O ~~yMd' ~ 1 1 ~ 00 ~ H U ~ ~ dp dp dp dp dp ~ ~ o ~ 00000 ~ ~o c~ y„i y,a l0 l11 d' M N x N ~O @J ~ SU-1 N ~ OOLl1OO 00 l11 lIl ltl '~ ~ ~ 111 QO ~ ~ rl O a N d' d' N ~ {} r-I 0 ~' c~Hn cE'n 0 ~ o ~+ o ~ ~ o ~n rl N ~ o 1 1 ~ ~ ,r o 0 oo ~ o,r ~~ 00 ~ ~. dp dp dp N O ~ o ~n [S] ~ y,,, N N r--I ~ ~ O N l0 ~+ ~ ~ CaJ ~~DO OO~O ~ ~ O O I• 1 ~ ~ tlltf~~0~~ ~ M M a d' ~ a~ ~ -- x >C N ~ ~ H H H RS ''~ ~~_ ~ ~ ~ ~ ~~ ~ E~j~ (~ ~ ~ ~ ~ v ~ a~i ~ ~ ~ ~~~~~H w o ~ ~ ~ ~, ~a~~ ~ U ~ ~ U a a ~1 of 11 ~ -~ COUNTY OF RpANOKE, VIRGINIA UNDF~SIGNAI'ED FUND BALANCES Undesignated Fund Balance at June 30, 1986 Undesignated Fund Balance at June 30, 1987 Undesignated Fund Balance at June 30, 1988 Adjusted Fund Balance at December 13, 1988 aCounty objective is a minimum of 3$ to 5~ Amount $1.584.637 $2.0_ 63'493 53.037.141 52.070.858 Attachment H Percent of General Funda 3.16 3.87 5.32 3.55 10 of 11 ACTION # A121388-8 ITEM NUMBER ~+~' ~ ~" NG OF THE BOARD OF SUPERVISORS OF ROANOKE AT A REGULAR MEETI T THE ROANOKE COUNTY ADMINISTRATION CENTER COUNTY, VIRGINIA HELD A December 13, 1988 DATE: Rescue Squad for MEETING S ring S uad Request from Cave P a New Rescue q AGENDA ITEM: in Constructing Assistance Bu i 1 d i ng ~ ~,~,,~ µ~ ~.z ~ ~ COUNTY ADMINISTRATOR'S COMMENTS:C~~ ~~~ ~ ~~~ ~~ ~ ~ _~ ~ +0 ND : `"'N`~ ~ r oved a bond a BACKGROU ount PP one in the residents of Roanoke C Y In 1985 two new fire stationsthe Back the construction of area. Currently, came in referendum fOOne in the Back Creek The original bids The bid Bonsack and out for bids. Creek Fire Sta~hen pisJ Station ro ect was scadle o ~tructionrisbscheeuled for overbudget so 1989 an The land for the Bonsack lr will be awarded in March, 1989 . E services a leteel in completion in July' and the proposals fated ~ to be comp has been donated is anticip evaluated. Construction September, 1989• also identified ring Rescue Squad e uipment and During 1985, the Cave SP to house existing q aired additional space • 1 ace to handle additional membership h the need for •ent sp the Squad chose tO man tthe provide suffic However, other t An and looked to alternative mprovements. to meet serendenaemands. facility their indep to fund their ring Rescue Squad County g°vernment damaged the Cave has caused the Squad accident that permanently and to a time schedule tand-by room and elec lternatives lW dhrreg P services in the Cave s need f or to re-evaluate their a that will meet the ever increasing ate 1950s Spring area. anized in the 1 uad was °rgrural in nature. Since The Cave Spring Rescue Sq the that was predominately urbanized causing the serving an area area has rapidly uads in that time, the the busiest rescu°ef sapproximately to become on u d serves a populous calls per organization the sq ency medical County. Currently, to over 1,200 emerg 27,000 and responds year. ~ -2 INFORMATION: with a SUMMARY OF has approached staff stor Rescue Squad a two- Y Cave Spring help them construct with The County tO Staff has woskZe/ and for the uare feet of space. facility request 000 sq the proposed facility with 8, alternative sites, with and squad personnel reviewia9 d staff concurs sites, staff requirements After evaluating several Cost effective funding facility. feasible and of Valley two-story feel the most at the corner squad personnel owned property location is the County- e and Brambleton Avenues. The Cave Spring Forg cost $500,000• the Board of is estimated to ro riation from a reed to The facility requesting an aPP P The squad has g Well Rescue Squad is of $300,000. the project as in an amount Costs for uad will sell Supervisors en ineering Costs. The sq pay the architectural/ g to help pay their share of the construroceeds be obtained through as the balance of the p will its current site and use The balance construction costs. the fund drive effort. a their annual the Squad will not be to owned by organization's intent the The other two propertielt is to purchase a rescue part of this transaction. use the proceeds sell these properties and staf f was truck. Board members, to the discussions with several adding a third floor The or During ersonnel• to rovide cost information asked to P office space for CouneYfpom $200,000 for additional cost to rang finishing with an facility estimated the architect/engineer the type of interior $280,000 depending uP°14,000 for A/E services. additional $12,000 to $ AND IMPACTS: at an ALTERNATIVES 8 000 square foot faci ro erty at two-story 000 on County-owned P P 1, Construct a 500, Brambleton Avenues. approximate cost of $ Forge and urchase in the the corner of Valley lease/p of the 300,000 through a ~s share Appropriate $ rocess as the County Cave Spring FY 1989_90 budget P Sell the existing costs. roceeds for construction and use the p construction that the squad would rathe Rescue Squad site with the understandingthe project. Authorize to costs of the cost of County Attorney the balance and the ring Rescue Squad County Administrator With the Cave SP and the payment negotiate an agreement roperty the use of the County P regarding of project costs. riate an additional 1 and aPPrOp the FY 1989-90 Alternative urchase in floor 2. Appro000 a lease/p a third $295, througfor the construction of ace. budget process 000 square feet of sp office area or an additional 4, ~~ 3, Approve Athroughlva $215,000 budget process for shell. 1 and appropriate an lease/purchase in the the construction of a additional FY 1989-90 third floor STAFF RECOMMENDATION: ring Rescue Squad facility is ansion of the Cave Sp rovement plan after the 1985 The eXP on the facility imp the next priority bond projects. Staff recommends Alternative Respectfully submitted, Thomas C. Fuqua e Department Approwed by, ~, L..-i J Elmer C• Hodge County Administrator ~r ---------------- Chief of Fire and Rescu ---- -------------------- VOTE -------------------------ACTION No Yes Abs Approved (x) MotionCbyNi ) Harry Denied ( Alternative Received ( ) Referred cc: File Thomas C. Fuqua, Reta Busher Diane Hyatt Paul Mahoney Richard W.Robers/ Garrett x ~kens to ap rove x Johnson #1 McGraw x Nickens x Robers x Chief, Fire & Rescue ~~ .~ -,~ ; . ~. :s. ~ y ~ cn v h ~ ~. ~ ~ ~. ~ .~ -r o :.... Q o ~ z '' y ~ Q y ol~ 1W ,' V C p1 W uJ > ~ l L v I ~I 1 `~I I ~ Z `,, `1 y \ tl s ;.., Cn e y ~ ~ Q v 1~ h~ ~ r ~ ~. -__ ~ s ~'' r ~ ~ ~ J _ a'~ Q ~ J ~ , ~ ~ 7 O i y ~ z ~ Q i y I I 0 ~ `, ~, vI ~~. o ~ ~~ ~'~ ~l I `~ NI ~ r Q y ~~ z r A z ~ I 1!` ~ °c ~ ~, ~ ,~ Qa ~ ~ i Q ~ ~ o ` ~ ~ ~ ~ ~ ~ ~ 9 W ~. .' I~ °; ~ '~ I ~ ~ C .I ~ l ~1 ~ ~'~.~-,2 ~~ 1 ~f'I i ~ I~:. i4 ~~ ~ - -' ;. -~ _~ -'~ -, ,, I -~ _, ~ _ --~ _~ l --. =.1 i e ti J'~ i ~ ~ ~ ~-z Iii o~ n , ~ ~. ~ ~ 's ~ y ~ sn Q ~~ ~ 3 ~ ~ '- ~ ~ ~ j ~ ~ r S] ~ : -' ~ . G > O p1 > ~ y y y r sj y ~ ¢ y ~, Z~ o~ ~; u~ 1 `•r I ~~ :.. 4 ~l _~~ ,1~i _'~ _~ =~~ ?~~ _, v ,.I D' gyp, o-~ 0 ;~ 0 ~ ' Q 4 ~ O `~ ~ ~ ~ '!~ s O. ~ p 's '~ Q t~ .y y ~ d cn i j V V ~ Z ~ ~ ~ 3 ~ ~ ~ .; -~ C ~ ~ O i y z ~ ".. I I p ~ ~ Z ¢ y 4 I O~ ~ `~ ~~~ V s ~ i ~~ ~~ Z ~; `I . ~ ~~ .~ .+.. r C n 3 j 1` ~i ~ ~ ~~ v ~Q _~ ~ ~i .~ -Z 0 INI d i_ ` ',~ ~~ ~~ I ~ ~ ~ ;_I ~I _i -~ _ I 1 ~ ~ _ i ~ i ~ ~' _~' I i ~ . ', _` -i I I ~:~ .; -~ .~ -~' , d, ` ~ ~ ~ _~ i I 1 ?~. ~ " .~_ F THE BOARD OF SUPERVTY O~MINISTRp,TION HELD AT THE ROANOKE COU AT A REGULAR MEETING 0 1988 COUNTY , VIRGINIA, TUESDAY, DECEMBER 13, CENTER ON ION 121 9 OF SUPPOR FORRNONE V ~NLENT RESOLUT WORK FARM OF A REGIONAL OFFENDERS Valley for need in the Roanoke WHEREAS, there exists a being housed e use of non-violent offenders presently a productly in the valley's jails; and available EAS, many non-violent offenders could be eir debt WHER well pay th o serve the citizens in their localities asd rovide services to t f arm coul P to society; and this regional work and also ail operations, e localities resulting in savings in ~ roductive th opportunity to perform p give non-violent offenders the and a work for their community, Roanoke County has begun WHEREAS, the Sheriff of for nonviolent of a work farm study of the feasibility ressed his Trabue has exp Honorable Kenneth offenders, and the r a work farm that would be regional in nature. support fo ervisors FORE, BE IT RESOLVED that the Board of Sup re Tonal THERE a g ounty, Virginia supports the concept of of Roanoke C work farm, and that the Board of Supervisors BE IT FURTHER RESOLVED Sheriff ntinuation of the study being conducted by supports the co officials be vanaugh, and that other law enforcement Michael Ka to determine the need for invited to participate in the study such a regional facility. f Supervisor Nickens, seconded by Supervisor On motion o McGraw, and upon the following recorded vote: ' ors Johnson, Robers, McGraw, Nickens, Garrett AYES: Supervis NAYS: None A COPY TESTE: ~~ Deputy Clerk Mary H. Allen, ervisors Roanoke County Board of Sup 12/15/88 CC: File The Honorable Kenneth Trabue of Roanoke Sheriff Michael KavCitygManager, City W. Robert HerberCity Managers City of Salem Randolph Smith, Town of Vinton George Nester, Town Manager, ACTION NUMBER ITEM NUMBER~~ AR MEETING OF THE BOARD OFTY UADMINISTRA o ON ROCENOTER AT A REGUL COUNTY, VIRGINIA HELD AT THE ROANOKE COU MEETING DATE: December 13, 1988 TEM• Request for Support for a Regional Jail Work Farm AGENDA I COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION summary of information from Sh the fSheriffahas Attached is a Since January. Tans for a work proposing a regional work farmencies to develop P benefit. worked with staff and sta aelag nmate labor othero ocali ies. To farm that would utilize 7 Baled to the Board of The concept has also been considered app regional lication, Judge Trabue recently avoid dup Roanoke City Council that this be a Supervisors and ressed a similar desire. effort. The Board members have exp it is difficult to study is completed, that Until the feasibility ro ect or the amount of funding If approved, the state may estimate the cost of the p 7 with the could be received frofor hcon tructlocalitiese matchl that amount. fund up to $600,000 articipating daily requirement that the p i ating localities would then be reimbursed Y Partic p ail. charges for inmates at the j STAFF RECOMMENDATION ional as Judge Trabue has recommendedf with the Fifth Planning District, This project should be reg involved in the but could be Thed fate agencies already necessary • should continue with the project . feasibility study the recommend that Sheriff Kavanaugh continue taking I further a meeting in the near future with the officers from other locadliof sSup determine their lead, and that he arrange ervisors should law enforcementarticipating. The Boar interest in p final deterai ~ gionalh worknffarmtare reserve the right to make a regarding the costs and benefits of available. of support for the concept of a regional Attached is a resolution jail work farm. Elmer C. Hodge ----------------County Administrator____--_-_-_-___ ____ __ VOTE Abs ---------------- ACTION Yes No Approved ( ) Motion by: Garrett - Denied ( ) Johnson Received ( ) McGraw Referred Nickens - Robers T o : __--- ACT 10 N # ITEM NUMBER AR MEETING OF THE BOARD OF COUNTYI ADMINOIST ATIONE AT A REGUL COUNTY, VIRGINIA HELD AT THE ROANOKE CENTER 1988 MEETING DATE: December 13, for construction of an AGENDA ITEM: Requesfo~otheeRoanoke Cou tylSaldem Jail annex COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ened in October, 1980 w-th a The Roanoke County/Salem o aullation of this facility has been grow- bed capacity of 110 inmates. Thep p tantl to the point that over the last ten monthso ul taon willnrunn ing cons y o acity on a routine basis. Weekend p p o ulation can be ing into the 90o cap ercentage (20 to 350) of this p p 100 to 115%. A significant p trustys, work release, and release to work classified as mi ni~ um Theses individuals may be housed in a facili~oy ected need status participa iven in the 1990/1991 to build and maintain than the R onsiderat~on tmustl be g 'I p ,increases for additional space shows that c resent projected 32 beds of construction at present jail by only time frame for the beginning acity of the p in population. To increase the cap of 1988 for an annex cost in excess of $2 million dollar~• s nce IFebrua' y has been un viron- would studied by the Sheriff of Roanoke Coun y roduction of in would allow the trustee/work reles ttin mallowingbthe psed in an School that ment of minimum security; in a rural ail and Roanoke County etables and fruits for use by the j season veg eration of this facility as an annex would keep System. Construction and op and within his eration of the facility would be on it under the administration oure e The iopof Roanoke Coun ates from surround- present administrative struc allowin for the housing of inm Therefore 9 the regional contract basis; 11th, and 12th Planning Distric but built and 5th, y eration; ing jurisdictions in the 4th,~~ this would be a truly regional facilit as a bottom line op e structuY'e of the existing overheneral discussionke County/ operated within th ro ect h s already been under g Salem Jail. This p 1 ' is De artment of Corrections Staff recommends lthe request to the Virgin p artici anon into the efull leading to state p p e for for a needs assessment survey, hop Inasmuch as any facility of this typ ail annex facility. responsibility of construction of a 1 robably be placed within Roanoke County; the local area wound h a facility should be under the control of the Sheriff of the operation of s Roanoke County. Respectfully submitted , i~ ~T ichael F. Kavanaugh Sheriff "~ Page: 2 88/12/08 .Jail Annexl Board Meeting Summary of Information Department of Correction~h~ ugho t acceptance of ofaTra'n'sportation and the Secretary Spring , 1988 and hay the administrate vian Public Safety gotten a general D.O.C. and from E, Watts) . ~ / / f MEETING OF THE BOARD OF S COUNTY OADM ONISTRATOION AT A REGULAR HELD AT THE ROANOKE COUNTY , VIRGINIA, DECEMBER 13, 1988 CENTER ON TUESDAY, RESOLUTION OF SUPPORT V OLENT OFFENDERS OF A REGIONAL WORK FARM FOR NON for HEREAS, there exists a need in the Roanoke Valley W being housed oductive use of non-violent offenders presently a pr in the valley's jails; and many non-violent offenders could be available WHEREAS , izens in their localities as well pay their debt to serve the cit this regional work farm could provide services to to society; and and also in jail operations, the localities resulting in savings ffenders the opportunity to perform productive give non-violent o and work for their community, has begun a WHEREAS, the Sheriff of Roanoke County feasibility of a work farm for nonviolent study of the ressed his enders, and the Honorable Kenneth Trabue has exp off ort for a work farm that would be regional in nature. supp ervisors THEREFORE, BE IT RESOLVED that the Board of Sup Virginia supports the concept of a regional of Roanoke County, work farm, and ervisors gE IT FURTHER RESOLVED that the Board of Sup Sheriff being conducted by supports the continuation of the study h and that other law enforcement officials be Michael Kavanaug , ici ate in the study to determine the need for invited to part P such a regional facility. 0~ POANp~~G ~, .. p ~ ~~~~ Z ~ ,~~ ~ u~ (~~~~~. o a J 18 E50 ~88 SFSQUICENTENN~P~' A Beautiful Beginning COUNTY ADMINISTRATOR ELMER C. HODGE T0: FROM: DATE: M E M O R A N D U M Members of the Board of Supervisors Mary H . Allen .~~~ Deputy Clerk BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W BORERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT December 9, 1988 Correspondence concerning Regional Jail Work Farm SUBJECT: the Sheriff's round information concerning The Sheriff Attached is backg ort of a regional work farm. ful in understanding the request for board suPP acket. felt that this inf ed thatnitonOa g° outpin the p issue, but request mha P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772-2004 erg ~_~ ~'~'~l[ ®f ~1~~~g~T~A. ~C®~1[~.®~Td~~~. Office o f the Governor Vivian E. Watts Richmond 23219 Secretary of Transportation 1C~ 8 8 and Public Safety November 3 / The Honorable Michael F. Kavanaugh Sheriff of Roanoke. County Post Office1Boa 525153 Salem, Virg' Dear Sheriff Kavanaugh: ail overcrowding n~o ed talking with you at the recent j the overcrowding I e 7 y our efforts to deal with conf lem in Roanoke County• and I prob sounds feasible, ou are proposing certainly The idea y ou have the County Administrator or Coun y artment of Mental would recommend that y DMHMR5AS) Attorney contact the Comoniand SubstanceeAbuseosementioned at Health Mental Retardatof acquiring the land y ossibility rocedure forwill be about the p ital. There is an establiDMHMRSAS directly Catawba Hosurplus land and contacting this issue. acquiring e fastest and most effective route to take ° r. Edward Murray th tter to M I will so that he assessment project . forward a copy of Your le ou with a needs to assis~oYcomplete this will havotherf tasksdnecessary and any Again, I appreciate your serious issue. VEW/jbc... cc: Mr. Edward W. Murray address this most Vivian E. Watts initiative to S' erely, .,~ //j" ` ~~? ;? .- f`~ '! ~ ' '~t> t r f~" r~ ^'tR 7'/.'.~'~'Y ~.-. ~-~'-:. ~~~~T~~~.T~T ®~ ~I~~S~1~~~ ~~ EDWARD W. MURRAY Department. of C~t-reCt7.01tS DIRECTOR October 20, 1988 copy of a letter from Mr. ~ the of Roanoke, requesting of the County for to conduct a Needs Assessment Study Mr. Edward F. Powell, Jr. Assistant Directoneering Services Planning and En9 Department of Corrections p. O, Box 26963 6963 Richmond, Virginia 23261- nest from Re: Needs Assessment Req Roanoke County Dear Mr. Powell: Flmer C. Hodge- Attached is a Administrator of Corrections County Jail. uested that you designate It is regfrom your Planning Section Leonard, ment Team. Your assistance is appreciated. P.O. BO% 26963 RICHMOND, VIRGINIA 23261 (804) 257.1900 County Department the Roanoke someone, preferably Ms. Ginger to serve on the Needs Assess- Very truly yours, :, ~~ ~a~ "f?on B. Bolte Chief of Operations Adult Community Facilities C BB :1 g ,,.. heriff Michael F. Kavanaugh cc: Mastracco, Jr. Mr. C. R. Mr. Jim Jones Wootton Mr. R°bee~ Leonard Ms. Ging ~ PpANp~~ °•~ Z Z °J a 1838 E5 J 88 SfSQUICENTENN`P~ ~ Bcn+ni(ulBcginnin~ COUNTY ADMINISTRATOR ELMER C. HODGE October 7, 1988 ~nixnt~ of +~u~nnkr - S~. . BOARD OF SUPERVISORS ' ~ LEE GARRETT. CHAIFL'IAN ~\'IN DcOR HILLS MAGISTERIAL D'.S'RICT - ~` RICHARD W. ROBERS. VICE-CHAIRMAN ~_}~ ,~ CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERI MCGRAW STEVEN A. CAT Ae1'BA MAGISTE RIANDCKENS HARRY C. \,I~TON MAG STE RIAL DUST RICT Bolte, Chief of Operations Mr. Carlton B. Community Facilities Corrections Division of Adult Community State Department of Corrections p, p. Box 26963 23261-6963 Richmond, Virginia Dear Mr. Bolte: Kavanaugh Roanoke County Sheriff Michaeldisposed toward ositively I have been advised by t the Department of Corrections seems to be p tha building a jail annex here in Roanoke County. our protect of Board of artment of Corrections and tierealize that a riority to this project, that his In order for theroeer P h has advised me art- Supervisors to give p P Sheriff Kavanaug our Dep work with any personnel from Y request needs assessment must be done. ro ect. I hereby personnel will be beaablelto assign to the p 7 work together on ou may to make this the Department of Corrandipns and Roanoke Coun ment that y rojections may be necessary that laps, whatever paperwork, p project a reality. the Virginia s the land for the project is now owned by all agencies in Inasmuch a Health/Mental Retardation and Substance A usefifty Department of Mental total coordination of the I realize there must be arocedures for transfero~ngo wor',c Services, Prwork and P order to pursue the PaP- please feel free to contact me acres to Roanokee~°fftKavanaugh (703) 561-8065 or 387-6139. directly with Sh eration reciate the assistance and coop in Roanoke County aPP in the past, and we look forward to this We artment received from your Dep ro'ect allowing an even closer relationship. P 3 Very truly yours, i" , ti ~~ / s /~~ ~ ~~% ~ Hodge Elmer C• County Administrator ECH/MFK/meh Kavanaugh a (703> 772-2004 cc - Sheriff Michael F. ROANOKE. VIRGINIA 24018"07_6 • P.O. BOX 29800 • _i _~,~,.~,\ ~ ^' V I R G I N I A COMMONWEALTH OF ~ ~k~ 1 ~,, ,• ~ ~ ~-IOUSE OF DELEGATES 5 1 ~ r' ^ ~~ ~~~ J OND ENT S~ ~,-, , r ! i ~~,~~.-r„. v~ ~ RICHM . COMMITTEE ASSIGNM ATURAL RESOU P.C ES N ~~, *Tr: ~ CONSERVATION AND v '--- q, VICTOR THOMAS ICH AIRMANI pRIV ILEGES AND ELECTIONS MEMBER. HOVSE OF DELEGATES E N AppROPRIATlO NS ITIA ANO POLICE . . 1301 ORANGE AVENUE. MIL ROANOK E. VIRGINIA 2A012 October 12 / 1988 The Honorable Carolyn J. Moss Secretary of Administration 9th Street Office Building Richmond, Virginia 23219 Dear Carolyn: I am writing to request your assistance in a matter involving potentially surplus state owned land, and specifically to seek yourladbeen presented toamebbylShe~iff proposal which has recent y Michael Kavanaugh. The state owned property is a tract in excess of 500 acres, originally a part of the Catawba Hospital land grathe statehe best of my understanding the property is owned by Department of Mental Healthhei`'IcontroleofrVirg~nianPolybechnic• Abuse, though it is under t for use as a research facility Institute and State Universi~Yo osed is the transfer of twenty What Sheriff Kavanaugh has P pto the local government(s) for to fifty acres of the property the purpose of constructing a regional jail facility. ear to have merit, given The Sheriff's proposal would app demands for ress of local jail crowding and the increasing the p state assistance. I understand that Sort1thisuproposaa.Selfra of the local circuit court judges supp arcel could be made available wlvedutittwouldsseemttofinelthat P with the state agencies nowbenefit both the state and local a land transfer could only governments. in looking into this matter I would appreciate your help me as to how best to proceed. If you have from and advising I look forward to hearing questions please contact me. you. Sincerel ~, 1 ~~. -~ A, Victor Thomas cc: The Hon. M1vineE.FHudsonnaugh The Hon. Al The Hon. Vivian E. Watts - 1G~ ~~ O 3568 Pet V it in a 240 9 Etoanoke, g 561.8065 of ~ H E s ~~~ IFS COUNTY OF ROANOK>C, VIR SHERIFF MICHAEL F. KAV AN AU GH, September 29, 1988 The Honorable Vivian K. Watts Public Safety & Transportation Secretary, inia Commonwealth of Virg 613 Ninth SVAet 03215 Building Richmond , P.o. Box s l o Salem, Virginia 24153 387-6139 Dear Secretary Watts: at the Jail Overcrowding a pleasure seeing you again, It was I want to assure you that the Roaoukeanduthe ortive of the work that y Conference in Richmovd~y supp We want to be able to provide you Sheriff's Office is Department of Corrections are doing . ith whatever assistance we can at the local level. our visit to the w ou during Y is looking forward As Captain Stephen Huff discussed Roanoke County ail. We feel that Roanoke County Jail on 16 September; The rovide us with an annex to our 1 behalf. to a project that will p ositive factors in its cheaper than this project has several very p should be considerably ursue this e of facility not p construction of thi res p t higher security jail • If we do ansion of the expansion of our p short term, we are faced what o pover capacity construction in the very This population 'ail facility. Our projection itheh n t 20 Ilto e36umontghs. work, I work release, release for a on a full-time basis withncludes our does this project become projection, of course, Not only the fluctuating and weekender inmates •ansion; but by moving trustee, ail exp o ortunity to lower cost project than j ail; we will have the. pPn a manner population out of the higher security j e beds available to the Department of Corrections, make thes stem's overcrowded conditions. to help them with the state sy uisition of arts of this project is the acq ilit We have been in contacHe ith P he Director oe One of the major preliminary p ex ressed a very the land for the fac Y Michael R. Marsh. advised that th ital , Dr • We have been lus. the Catawba Hosp ro ect. roximately 500 acres of land as Burp favorable interest in the p 1 uisition of approximately 50 Catawba Hospital has declar ed vip tined the acq articular piece of We have, for this project, lus tract. This p at one end of the major Burp s behind a wooded knoll; acres, ortunity to put the building land gives us the opp r Page: 2 88/09/29 Jail Annex uts us in close It also p them from the community • This :would be a help thus screening osal facility • s did not have proper proximity to the hospital's sewer disp in the event that the land around the building tic system. percolation characteristics for our own sep our office might reciative of any action that Y Department of I would therefore be apP Mental Retardation and le to initiate to guide us in coordination with t e be ab artment of Mental Health , Corrections, and the yep whatever actions ofeRo noke•ry Substance Abuse Services, to move along he transfer of the land from the state to the County Please feel to get t ro ect. be any thi ~ pthat we may be of We appreciate your interest and supp wa free to call my office when there may assistance to you• ours, Sincerely Y / ~~~ ~~ i ichael F. Kavanaugh Sheriff llav c: 96 MEMO RAN D U M MEMO TO: Mr. Elmer C. Hodge County Administrator Michael F. Kavanaugh FROM: Sheriff September 29 . ~ 988 DATE: SUBJECT: Jail Annex Project Carlton Bolte, Director of AoulbeSeavfvery I have been advised by Mr' that there sofmPublic Safety and Virginia Department of Corrections, artment of Corrections for our ositive attitude from the Office of the Secretary uests that p ht on down into the Dep ro ect along , he req Transportation rig Catawba project. In order to move the p 1 uesting the Department of Corrections be t ken you send him a letter req and project prioritization ff to put together a need nd n essment so that ~t can b fore the Board of Corrections for fu g efore enclosing a suggested draft for such aletter. / ~~~ I am they ~- ~ ~ i .~`k:r;,y~. ~ j~~~~~ ~'~~~ . ~ ~~' i Pl' `d~~c1~~t7tRn ^s~.."fl' ~3'~'•~i~.. ~}~ ~ //-~~\ ~~~ ®~ ~11~~11A. ~ LL~ P.O.BOX26963 ®~~ ~(®~ \\~\/ ~°- " JJJIII RICHMOND,VII8~N25719~ EDWARD w• HURRAY Department of Corrections DIRECTOR September 14, 1988 Kavanaugh, Sheriff Mr. Michael F. County of Roanoke 3568 Peters Creek Road Roanoke, Virginia 24019 nnex project for Dear Sheriff Kavanauq = the Jail A arding ou and your staff have our proposal reg that y the I have reviewed Y Jail. It appears very thorough in the Roanoke County ht and have been given this outhavempreparedg documents y a roving reimbursement for anthe a request for PP a facility, or the construction of submitted Before considerai9 facility o ulation addition to a ~ ions requires that a Needs Assessn-e ailbp P Board of Correct ro ec- ocality. The Needs Assosulation andsalso mlation.P Nor- by the 1 ail popu in comparison to toeulationtand projected j alternative pro- tion of locality P P will also cover anY the Needs Assessment A locality can prepare to provide mally, the Needs etc. of e artment of Corrections e artment grams to incarceratask'the D P can request the D p Assessment and 11aY or the locality certain informatiothe Needs Assessment. to do Administrator, Corrections our County conduct the discuss this with Y to a I suggest that you artment of Corrections refers the Dep Administrator should write and, if he p the County We need the County Needs Assessmentuesta n9 a Needs Assessment. or correctional letter to me req letters, as taelNbeds Assessment Administrator to write such the gov- need for additional J therefore-Adminis- usually indicates a costs the locality; re resentative, such as the County programs and this usually erning body or their p nest. trator, needs to make the req t Mr. Michael F. Kavanaugh page 2 1988 September 14, ut much if our staff have p feel that you and y assistance or I again state that I If I can be of furthiease let me know. effort into the proposal• arding this matter, p you have any questions reg Very truly yours, LCarlton B. Rolt Chief of Operations Adult Community Facilities CBB:1g cc: Mr. Robert L. Wootton ~G~ ~~ O 3568 Peters C nia 240 9 Roanoke, Virg 561-8065 OF THE S~~R IFS COUNTY OF ROANOKE, VIRGSHERIFF MICHAEL F. KAV AN AU GH, September 6 , 1988 Mr. Carlton B. Bolte Chief of Operations -Adult Community Facilities Department of Corrections PO Box 269Va. 23261 Richmond , Roanoke County Jail• administration, ro ect through the County Administrator, the Director of PaYNICA In order to move the p 1 final site at the old The orig for the Spring Hollow we have had discs d'the Director ofoUtil tiesRoanoke County eation Commission and Recreatlbn, urchased by Parks and Recr eneral Camp Roanoke is in the area p Reservoir. the use of Camp Roanoke for recreational, g It turns out ghat the Roanoke Coun Y ok for an alternative locatCa awba has set, as its top priori Y~ In order to to am ing and nature trail faessmlent came up with thetionainf thenno thg fide of c p the Director of County As bus real estate at that Iota , Hospital in regard to Burp Is Roanoke County. subsequently held discussioof theith the Director an annex project for two react ns. We have They are in support and two, th art of the surplus real estate, artment of Administrative Assistantood use for p some of the Dep work One, it seems to be a g with its potential for housing lacement of this facility rovide them once again with inmate labor for P o ulation could p Corrections P P ital. around the hose we have had contact wit' Dele9closing P.O. Box 510 Salem, Virginia 24153 387-6139 Dear Carlton date you on the project for the Jail Annex fort e I want to up ort from the House of Delegates. As a to sallic t h se suppscussion ~ rovides much more detail on A. Victor Thomas ate Thomas that p a copy of a report furnishedro e Deleg ects of the p 1 ackage and any comments that the various asP ro ect. I would appreciate your review of thisoPr support in this p 1 or your staff may have. We look forward to y you Sincerely your ry/~ ichael F. Kavanaugh Sheriff I lav 3568 Pec Vic nia 240 9 Roanoke, g 561.8065 August 3 , 1988 The Honorable A. Victor Thomas Virginia Hoe Aven De INE tes 1301 Orang 24012 Roanoke, Va. r.o. BOX slo Salem, Virginia 24153 3g~-6139 Dear Vic: ou for the time that You gWeehave ortunity to thank y As we discussed, I want to take this opP ro osed Jail Annex. Roanoke in the me on 2 August, to discuss our p P at two proposals. The first bein9n~ thel SeCOn A newp °nstruction on 50 looked ital. Dry Hollow sectio lusf land at theoCatawba Hosp acres of the Burp The Roanoke evaluation of both the project and the sites seems ° wo. Our preliminary Roanoke e that the Catawba location. eould be the better oft e reation would like to have ~aam hoping indicat e activities. County Department of Parks and We are also hoping to rehabilitated for their u in this wo~kswith pnmate abonal facilities at the Spr~nge that we can assist them el this would be a good use of inmate labor over t be able to construct nati fe trails and other recrea Hollow Reservior site. years to come. ortunity for construction to meeart- ~Ve have been working with Dep The Catawbaof'such f ansannex bacility PP for several months and feel that the actual needs ro ec The Judges of our ment of Corrections personnel on this p I such a sentencing are in agreement with us °ntohthe Opportunityaof'hawing they C'ternlat veuavailablel to them ar at R. Michael Marsh, we have met with Dr • Mr • John T As I told you in our discussion, ro ect, they or of Catawba Hospital and his Assistant lanation of the p 1 and. Direct Plichta. At the end of our discussion and exp ressed the hope that the u ort for the transfer of Marsh e P ~ Roanoke Coun nnel in expressed theirs PP lace inmate perso installation of the facility on the land. Dr. would allow the Department of Corrections to P him with labor for his facility in order that they could be used to supp Y our annex, - grounds and building maintenance. ~G~ ~~ O of THE s DER jF~ VIRGINIA COUNTY OF ROAANIOAUGH, SHERIFF MICHAEL F. KAV Page: 2 88108103 Jail Annex re ared by mY Corrections reliminary report p P ursuing the project; of the p our support in P I am enclosing a coPY ro erty to Roanoke County, Division staff. I hope that we cantheutransfer of the p P If you have ect of promoting to commence construction. both from the asP necessary funding eo le that you feel that I or and also acquiring the the project, or have other p P If I am not any questions regarding at 561-8064, in order uld meet with, please feel frecontactllmyesecregaryl3 . my staff sho lease immediately available at that time, p that she can schedule whatever time is necessary. Thanks again for your time and assistance. Sincerely your, Michael F. Kavanaugh Sheriff llav 1rmP ital enclosure pirector , Catawba Hosp ~: Dr. R, Michael Marsh, House Appropriations Committee Staff Analyst, ro riations Committee Mr. Jim Roberts, Staff Assistant, Senate App P ~,r, .Dick H~cCaatain, Corrections Division Steve Huff, P VJork Release Supervisor fvlichael L. Simpson , Administrator Mr. Elmer D. Hodge. County .~ ~ .. O~ ~OANp~.~G ~ ~..~ ~ ~ ~~a~z~ Z ~~~. - ~. ~~ o ~~~~ ~ ; v a 8 8 E50 88 SESQU-CENSENN`P~ BOARD OG RR PERCVIA OR N /~ 8[AUfi(ul Beginning WIN OSOR NILLS MAGISTERIAL DISTRICT RICHARp W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON COUNTY ADMINISTRATOR HOLLINS MAGISTERIAL DISTRICT ELMER C. HODGE STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT MARRY C. NICKENS VINTON MAGISTERIAL DISTRICT M E M O R A N D U M Mr. John R. H bbard, Assistant Countparks1andtRec~eation To: hen arpenter, Director, Mr. St From: E me~ • 'Hod e Date: July 13, 1988 Subject: County work farm eriff Kavanaugh has expressed an interest in having a Sh where prisoners can raise food products and save t e work farm ro erty County money. He has suggested using some of the p p purchased for Spring Hollow Reservoir. heriff Kavanaugh and I have scheduled a meeting for S Jul 21, at 9.30 a.m. at his Salem office (430 Eas Thursday, y please plan to Clay Street) to discuss this possibility. attend. ECH/meh cc - Sheriff Michel F. Kavanaugh P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 9 8 (703) 772'2004 ip :-~ \ ~"~~=- EDWARD W. MURRAY Department of (-orrectzons DIRECTOR J u l y •] ~ 19 8 8 P.O. BOX 26963 RICHMOND, v~004N257 1900 Mr. Michael F. Kavanaugh Sheriff, Roanoke County 510 Main Street 24153 Salem, Virginia Dear Sheriff Kavanaugh: 1988 in to our conversation on June 17- osed work unit which will be an annex to t e This is a follow up regard to the pJapl. Roanoke County will try Ms. Brooks Ballard and sWethdrefeaencetto her not I talked with near futureand she apologizes for and write you in the very ro osed faoulbefore now, but she has been inspection of the p p getting this informatea~ endyclose out. extremely busy with y Board of Corrections' I where the in facilities. She did point out to me rohibit the use of WOOd ht consider Construction StandardBo rd~ however, I feel they mwgll be minimum cannot speak for the ro osed facility granting an exception since the p p ecurity housing primarily work release inmates. s discussed, I do feel there is an advantage in As we earlier articipant in funding the the being the lone p t of using Roanoke County I do feel theursuing further. renovation of this o dcandtcertainly worth p proposed site is gestions, please contact me. If you have anY q Very truly yours, ~t r~~ i~' , "~arlton B. Bolte Chief of OperatiFacilities Adult Community CBB:lg cc: Mr. Robert L. Wootton Ms. Brooks Ballard l°C]: SF~ERIFF' h1ICF{AEL F'. I',AVANA H -~ I °~ F= F= RUh{ ; CAPTAIN ,,TCf CFIIEF CURF2ECTIUNS UFFIC:F= UA'TL; AUGUST 9, 1915 JAIL + T I ON F'E:R'T' I NEN-C "f U THE ROANUF:E COUNTY-SALEM RE ; I NFORr IA FACILITY'S ANNEX f~'RUF='I:ISAL ical ' laced in the chranati9n t~~ the effc~r^ts at its incep "I`he attached mern~-'r~ar~cia are P Salem Jai 1 Faci 1 lty that best r"epr'e~~E?rats Cr_~~_rr~ty- „ „ i~~~~' ...r"der e cif the R~-~aYlc~k.e n1aY^ked A 1 the c~_~rrer,t stat~_r ~ Each is appr"'='pr^iately with a brief F~r~~.ieX St~_tdy t~-~ date. ~~ver~ letter' ~~C'~, etc. , ar~d refer~red t~~~ ire this c- 5~_rmmar,Y ~ ~f each ~ ~r~~e. I had r^eq~-jested F.aT~TAC:;Hh{ENT A ~~~VP_Y^crc~wding, try prepare the Clrr~r"er~t ar~d pr~'-'.lecterJ tr_~ F)•_re t- F2ehabilitatic~r, Staff tt-e Jail F=acilitY the means cif Pr,'='viding an alter~~'nCl tding q~_ridel ir~es f~ ~r ar~d ,_,f r~ffer~der^se r r,gr^am by ,~ certain tYPeS ecial work f'-'r"ce P^- ~_~r~ f - r~ ~~ ir~carcer~ati- ~lacerl ..r, a sP ~,~ ,_,r,l "free '-rP a e•rpek.-..enc{er~, ti~~ be F 1.~-rb~_~r {=~ ~r~Ce W~~~~_lld YI_t Y , ~ yrr~l_Ild ~~irts, S~_rcfl a cell spaces but als- 1r,Cal the C=- ,_,f individ~_ral .jai l_ ,_,r, state and c: ert a i r. r~~smber , ,r ~_rse r,.~c ~r~k s 1ab~ ~r~ f ,`~f the recr_~r~lrier,ded Pr"„vide dr~llar~ saving A c;~pY r ~ ~ ert ies• ~ attached. gc,ver~r~rner,tal P"-p ar~~d pr~~ced~_rre.~ is rand p~r~ 1 i cy F~_~r"ce f=r-g " alter^r~at ive, I r^espc'r~ded tr_. a A"f-(ACF-IhIE=NT B ~„r h the Year Ire add iti~_~r~ tc. the w~_~r~k. f-r~ce to pr-,_,•j ect i c'ns Thr _ - 9 ,resting "F-x Per'd i t ~_rre ar,d was directed ri1ef,,; ~ r~ey - dated iii/:.7/87, I est imated, arnc'r'g ray re sp~~nse was I n i t i~~~~c". U. S. F~_~5ter". _,rt Cif expanding the then Sheriff, ~~sta, the pr~~.jected c- er~s~ ~r~r~el c tc ~ increase the additi~~r,al P ,Y~f tfie c~_rrrent Jail Facility the f_,TF1 F=1~~~,'r acity frc'm i~r~+ tc~ 136 inmates. F= ac i 1 i t y' s i r~car~cer~at i~=~r~ cap r, 1987, ~ Sheriff F~_~st er i r, Oct _ ber^, ans i cm AT"'TF1CF~~h1E:NT C , art t _ „•, exp enl l~~y the 6TH i~lc _r ar~d F:~;,ll~~~wir~y my r„eP- trust y5 written s~_rygest i~ ~r~ was r~lade t - P inmates: r~rrld ,_,f nlir,inn_rm sec~_rrity le eXpar,si~'~n w_ - f~,r~ the h~!~_rslr,articiparrts. D~_~rr,lit~_r^Y sty~cc~-rpancy as well. w,,,r~r< release F ,,,rld provide fc~r da~_rble „r k release _ ~ space f,~r add itic~nal w ~ fr~r the be cheaper ar~d c- - r available h"'_r~ing anal revenue I ncrF_ a wed ~;-, gtaner at e add i t i_ i ~ar~ts w~~~~_rld ~].~_ F:>art is F Jail. x _ ~•. ,~ Sheriff arrd f the l ~ lgBA, Up_ y;,,_tr electior, t,~~ the Office ~_~ ~•n _ Office ~•?r~ Jar~~«r"y a .jail ,_,r. ire that c,f p~_~rs~_~ir~g s~_tbsegi_1er~t instal lat i the P'='ssibi 1 ity to house both the c~_~rr~er~t Jai 1 Faci 1 i Y r c,~tp, inmate y„i_t disc~_~ssed with me annex separ^ate from ir,r~iates. Frr_,r,1 this 9' fr_,r t,,, war^k land p~.trchased the rii i n i m,_tm and r,red 1 ~_trn ass1i ynE'd assigned t r' „~tld be ,y,thprs cc,~_-ld be County labc,rcrs C' - ,15P_ and cir the ayrie~_tlt~.tral artmer,ts within Salem _, farce fr,r, ,~,ttlP_r I)ep a lab-r' „r, ~~f rc~vidir~g s,_tperv i s i ~ free. ..i" R,_,ar,~~k.e, or State agencies°, efts wage t; .-day ~_~r~ special w,~,r^I{. pr~ -,j _ ' day_._ ' • ,_,sed site far the jai 1 ~aT'1 ACFih1EN-E D r ~ p' and A visit was made t~~ the initially P' ,~f the Jail F=a~11lWas the r"epr~esentat fives the 1„cat i _n annex Wlth saelected ,_,f G,^,Y"Y"ectl~_~n5, i n i a Department pr..,_,.j act ed cost estimates ttre Vir~t) as c,pp~~sed tc, r~ew f,_~rrner' Yt+1CA Camp ire 4~IP_5t ~,aler5tr~~_ICt~tres, fr~,m the DOC the e><i~tinq ,1ested ~... 1_e~,r f,_,r renovating site, was req- r-'ew Accc,r"ding tr_~ Sect ions -''s• of c,-, r,rtr~_rct i -r', at ar eser,tat ive. br_,th the County Flr^ctiitect~_~r^al r^ep^ ~ de ,_,f Vir"gir~ia eligible for a maximum thr,~,,_tyt~ 5.'~. 1-H~ ~_~f fire C,- v~tld be ,~~f Salern w- -depending ~.~pc,n hc,w rnr_tch each Ft~~~arr ~t<.e ar~d the CitYt'(~ i~~ri_r each, r oposed r"e-- i rnb~_trsemerrt ~_~f ~6 . , ict i~-'r, paid into ~ tt~re c~ ~nstr~_~ct ic,r, c,f thi5 P j~_trisd F2E=v 111N4~L Jail Annex C, sent a written F-ll-TflC~~hII=_N~r I=. DOC: Architect's ~~r~ the ~_tse of the hi r,. A. Dr,_„~Fcs Pollard, ,~mrner,ts were ~.i= her rec~~rnrnendati,~n~,s based Pher c- s~_smmar~y site; additionally, house ONLY minimum f'c,rr,ier~ YIhCA Camp which wo~_tld it had ar, arrr,e P this time, hr_,wever, directed t~~ward y pepar^tmer,t of Barks ~~ec~_trity level ir~rnate~• C,_,~_tr,tY and ~r~e pr~ir_,rity with the r~eg been determined ~,htl d haveF~1nuribe~ ,sbl is par~k for ar~d F2ecr~eat i ~ ~r~ w V t;, ttre ~_rC,e ,~~f the f~~~rmer^ Yh1C(a Gar,rpedsche ldren. ~_tr,d~r-privileged ar,d/~_~r' har,dicapP ti,_,r,e) and written req ~_~est s were F.al"TEaCF{htE=NT F= ,_, f Cc,rr^ect ions' "Etter~ef~~r^e, b~~tti ver~bal (by P De ar'trner't building made t,~, Ms. Pal lard thr~~,~_tgh the P r r,viding ir~eer"ir~g Ser~vices for~ P'- „r,str~uction of c• Est estimates f,~r~ rieW c- and one F'lr~r,r,ir,g and E:ng five(75), plans ar,d separ"ate fifty (5s>> , seventy- level inmates, tt,_~~_~sing ~_tnits f~~r medi~_~rn sec~_tritY and ctit) mir,irn~_sr,r and .test and rasp h~_tndred (1 _ - She agreed t c~ researr_h c,~~r req r~e5pectivelY• with c,,,rttact has been made a~, ,he i s able? ~_~f f3/`~/F36, General the Circ~_tit Co~_~rt, of Add it i,_,r,al ly, r ,-,m Court .r~_ r,rnest 1c Relat ic,ns the rE'pr^eser,tat ive J~_id~e•'J~tver,i le £t U- Pasically, District C:o~-trt, an ,_,f Salern. of the City availability F~;,ar,~~ke C,_~~_tnty and' es c~,r,tacted is that the .has not C,~~Y,SeY,S~-l5 ,_~f the J _tdg - ire the Jai 1 Faci 1 ity or the tack ~~f available h~~~~_tsing~,f cc,r,victed individ~falsp~~t ar,d will n~_~t affect tFte n~_tmbe~r' Jail. A gr~aph time three (3) years- and ?.~ are ~,rdered t~~, ser^ve , iYlCarCer^at i~!r, levels ~!ver the past f,_~r the next three (3) years is fir^i i.~P_.C:t 1~!-'~1 ~~~f i.r~r_ar"Cer"a~h ].~=~r~S J7eir~g Cr!filf]1led. ~_~ c e ~ s ~_~ f ir, the pr"_ ,~,f a r~ieet ir~g between ~r_~arn~~ke (-~7 TpCI-~h1EhJT C7 ~ s~_unmary r-egardir,g the pr_'s5ible 'this memo-, is, basically ;,fficials g~ir.--6t-~~ acres C;r~~~_rn~y ar'd Cataart.~a H~ ~spital ~~_~r t i~!r, cif the fifty (5ii> acre f ~ ' „s ital f~:r" the site of '-~`-'e ~'F ~~ the name ~~f the N' p c,_rr"r"er~L- lyl fisted ir~i ttie pr"~ gyp,-used Jail. Far~riex. was set '-cP a meet ir~g Etntetr_~~_1rt Other than they'>e attac:hrnEan s~ t~~ a sched~_rling t,,, t,_,,_~r- his facility at I)~. l"eery ~ ~ d~_~e tc, be with Captain ,7~ ~_~r~ (t/5/8F3, h-wever, h,_rt has yet L~_~~_rnty Camp i~t~'.~ has bcsen changed pr"~,~blem, thc~ cJate }.E,__~,c_hed~_rled at this tirr-e. 4.).~..1pC:fffilE:h1T ~~ ~~ the -f tre planr~ecl visit t t,y tt-e Virginia F~ssernhl examir,ir,9 iss~'_~es r"elated cjE?tf?YI~1~~Y1 'tar_ilitieCs ha~~ ,,,ir~ty-Salern Jail Facility ft,_~7r~~='f`•e C- " islat five 5~_~bcc~r,irnittee ,r' s .j~~~ir•~t leg and .j'_rveni le t,~, local .jails beer, pr"elimir,ar.ily set f~.'r' 5/16/88. 4 ~ !' 1 ATTACHMENT A WURt: FUF2(;E F'RUGRAh1 A, Trltr^odl_lct i~ ~n 1. ~,egal AI_lthoritY the Ft~.~an~ Ice ,M, f V~ q i rl i ~-~ F]r^ r~~v i d e` s -~c1e lr~ C-- 1-icr~ c,f the C-. t~~~ implemerl ~~ Sect i~'n ,.~~. with the al.lthori ty r,r d fr^onl tt~te CC,I_lnty-Salem .7ai1 Facility erltet^ed '='F r"e'ly"` ~ ,_, .F cialc~rll. 4J~ ~rFc Farce F'r~,~~gr*am by ~!r~der . ^ _I_lit C~ ~I-lr^t ..f tt•te C~_~I_lnty ~='i- F2~ ~rarlr~~Fce w+nd thy' Gity C i r c^ S'F'Ea"f E, GUI.JtJ"f Y 1 c ~ U R U E t2 F' E Ft lei l "f ~f I IV[3 F' Fi l S OIUE R S ..I_ U trJ L.t Ftt'. C:JI~I `;.=,. 1- EC)IV1) CJF F='Lf~S(~)Id 11~I CI-{At~l~t_ Or. 4'GityNL-RS. -I- le relay, by OF2 C: I TY P'ROP'ERTY ; r , cur^t _~f any cr~l_mt y the .Jai 1 the circ~.lit c- ~_n`Ifir,ed in ~'f all •_, .]ers~=n`,s c` f•.r" ~!r^d c,~E?YltG'~rll.er~ ].rllpi Wised c~r`de~ enter^ed r~~f r~ec ! wh_. ~ w F ser"virlg c.,,,l.rrll:y are' ;,r^ c i t y c• ,I_lnt y . •r^ city ..rl Est at e, Cif sllCh ~ ~ ~Y11!_~'S t~~~ W~-~t'^I'~~ a C~:~llrl'ty! ,~,r f~ 1- ,... ._, F t h e fC~r misderlicar'"r's basis with the cc~r•I~errt C,rl a v~,11_lrltary luii c~ i,'F the distrir_t Pr";,perty envy inv~-~lved, ~TI-t c.. .J - ~ .:)' „refined in the C,r~ 5t at a cig rllc~ a 1 1 ~~~NJ peY^c~'-!Y15 C city P''`'~'d col_lrt ~_~f arry c~~~l-lnty or city why serving sentenr-es im ,_~ are r~,,,per~ty on ~ur,t C,r city ;;r City P .Jai 1 . ,f sl_~Ch c - Y ...r'I state, c~~~l_lrlt y ; .r^ t,~, w~ ~rtc c,,,l_lnty, e`ity 'For~ r1115derllean!'r^s with 'tl'le Ciinserl't ~~'i- tl`1e ,-, r , ~V 1(ied basis ]er•F~_,rr,lir,g w~~~rF<. a~ P ^- a ~~_ 1 ~_~r,t ary F'r i s,~,ners F ]ect i ve state agency irlv~~~lved. r^E,ceive c=redit ~~n their resF' C,rcler h shall the c,_~I_lr^t rilay in the. in this paragr^ap ~_~rle as f~ ~r^ the wor^k. d-. er"~- serlterlces °'"r' ~rcl recll_lire a P entered ~='f rc-c'~ e c i t r^e~,cr^ i t]e. b ..r^ Y P The ,,j'-edge may,Y ,-~r^der^ cc~l_lrrtY state, t ~_~ w; ;r^I~• ...t'' c i t or~ st at e ..f a fel~_~rIY lv~~~l_lr'Ity, Y c~~nvicted with the c"resent ~'f tt-le p ^ - P I_lch credit ,,~r, his sentence as the .J'-lc ge r ~~ er~t y, 1-1 ~ , .r s agency irly-lveci f ~ ;;r^cier^. st•ter^iff is play pr~escr~ibe ire his er^s,_~rl ,,,ther~ than the Cif SI_rCtl pr" 1 g',i_iY'ler~S Trl the event that a p ~~ ;;f ttte the c,~,l_~rt t~~~ have charge `~ b-nd dated by c,_,I_~r^t shall r^egl..lir^e de~i g the c~_~nci it i~ ~ned while sc• w~ ~rk.irlg, f ixeci by tt•rEr c;,l_lrt, , ~~_ to be -fate st-ler i f ~F sttal l per^s,-.n, in ar, anl- lrlt ~~~f his cll.l'ties• t~~r` I_ll dischar^ge ~~nlissi"r' .•r, the faithf acts '''I~ ~•°"-16~' '-lP- .- ]r~rlsit]le i=r~r" ar~ly ~~ , YIC~t be he 1 d r^k'- ~F eYSrT,n. (1;,~~de i `~5c t, _, Carl the par~t o~F ~~I_lc=t~t P 1'3!34, c. ~-;?~. ) convnissi -rl 1378, c. 6i-'3; 198, c. 6~:,G; ' 1'376, c. 618; ;~. F'h i 1 ~ ~s~ ~pt~Y ,_,r, cer^t a i rl ]r~ovisi' , the tv the af~_~remer,t iC~ned work. for~ce F AccC ~rding r, are Hereby establ ishc'cj f'='r' be ecific standard' ~ ir•Idividl_ials who may general and sp ,- Ilidel roes ttli!se CC~rIV1C:'tEd r t.~ er Select 1~_rl Cif r ~ ~Vet:i 't'~.:Jr^ 'tile t-'t"~~,gr^arll. .I_h1-'tee g - IISE'd In assigned t- a systematic. Pt'~'=iced! it'd accept al:] i 1 i t y f ~~~r` are t~~ incll_rde ,, ,•- ~ ibilit.,~ t r,_,ach the candidate ~ `1 iri `~,rlcerr, 'f`• ~r the aF P ^ . determining t irnar^,, r_, i= the artir_ipatic~n, °I-I°te P'" _ ,. ],-nlsibility hard F. r^ogram p ~_~ be i.l'te r'•e-~F ~ ~_~ r aril aJl l l CC~YIt lYll_le t ~ C,f R~~~aYlOF<.e t'-, safeg - C~f this Pr-9 " „Ilrrt "fr ~_~m _ttlc~, ' Office of the Sheriff of the C.- - Y ,~,f the ~;r~rilnll_lr,ity'• ; '- ht s and we 1 f are , 1-1 •I, the c; ,I_lrt ,-~r'cier^r;.~j and pry ~t ect the r^ i g ~ ~-;erv i ce convicted individl_la1 dl_tr~irlg t ;~~ be the atterl,pt _ cr~~rlcer^rl wi 11 a)~Id '1ca1 ltle SE?coYldaY^y t:~ y~,~~r^F< COY', 5tc3'tE3 ~ Ilals t,~~ t lE_ Sentence. d i rl d i v i d 1^' i- ~_~ y rn t:) i~~ 1 1 C~ )..• E' ~y't 1 t I_l't 1 is YI utilize earlyict,e f~,r^m pr^,_,per^ty irl ttie: C• mrrn l_r n i t y . F'I_rr^p''se ,_~r~arn is The pl_rr^p~ use of the R,~~arl~~~Fce G,4~1_rrlty 4J,-:~r^k. ft~l_rr^fr~ld I_rsef I_rl and nv_~re c„n`-=~t)"'-pct ive alternative tc' ~~ a. -F'~~ pr^oVlde a I ,^,f tC,tcil c-YI~"1)'lehlC3YIt. the col-rrts in lie-r mar,ayeable the .Jail p~-,p1_rlati~~n withir~l ~~ „i: ~_~ Fceep ir,stitl_rti,_r,al per,etr~ati-rl b, ~~~ attempt t' . pr^,_,p,_~rt i~!r,s, thl_rs r~edl_rcirlg rlarl-violent `~ffer~der^s. lab,-~r^ r~~F I_r~t i l i :. i n ~a t h e To benefit the C~-~rnml_rnity by I_r`iefl_rl t~r,d crr,n~trl_rf_t ive c, with , , s „rl state and convicted irldividl_rals '~rl c,w,mrnl_r)',ity pr'='~.1~-ct _ 1 ~ ir~lcarcerat 1~=~)'I. activity by w~~~r^kirlg „ rr~ f i r'I d ~_~ . E_ rrt local pr^~ ~perty irl 1 iE. _~ by f the to><p~rYer the bl_~rderl ~=' sr~rne ~-~f f~,):, apecifir:_ d. -~o r^edl_rce in part ,,)Ifinerl~ent Cif 1:o't~il C~-r fr^Pf' iabi~r^ 'Flit' el imirlat ing the c~=~st rl• ~rl-vi~~~ler,t offenders and I_rt i 1 i- ing c~~~nvnl_rr,ity pr'='.jec'ts ~,~r, state ar,c:i l~,~cal pr^'='p~')''ty' ~.r, procedl_~r~e and ,_, .F eligibility ~~rnbirleri Standards ,LL,f gl_ralified The f~ ~l lowing c- lied in the select i~_~n „I~r,ty acceptabi 1 ity wi 11 be aPP gat ion ir•I the Ftoarl~ eke C' - be convicted irldivid~_rals 'F"r~ particiF SI_rcti gl_ral if ied ir~ldividl_ra111 irlgl these „rce F'r^~=Syr^arl). ~. s of scr^eer,ir,g interviews empl-y the Wr~rk. F' at ~,r, the bawl ,r ~eY^f~,~rr,rE,ci either chosen carldiciatE~, F ;,r^ f~~ll~~~wirlg star,dar^ds ,,~r, seler_te irl 1 ie~_r ~ ~f ir,carcerat i~=~n, , I_r~efl_rl ,and c~_~nsL-rl_rct ive activity wh i lE in time of serlterlcirlg i ncarcerat i ~ ter, f ~ ~r^ .jai 1. • 1, Standards ~~f Eligibility and Facceptabili:ty and ~;i i, as ., f 1 E3 a, SI_rch p ~_~ ~erf~.~rrn I_rnsF~.i l led rnar,l_ral ers~ girls rnl_rst be bet we t~)1 et ate F ges spec i ~;1 wel 1 as b~ nth wi 11 irlg arld ;,~f '~;ii regl_rire labs ter; pet',; ins ~_~ver the age appr-oval thr^ol_rgh the ,7ai1 Facility F'-'r)ysician. cr~~)•Ivicted ~~~f a vii ~lerlt b, S _rch per^s~!rls ml_rst YIC~t have been the pe~s,'~n. I airl~~t rnisdernearl~-r or fel~~~ny ag sentence, rl~ ~t t ~ , r^eceived a tr~~ta1 ~.I er~S~_~nS rnl_lSt have ''''''~r~'~rl i~l'i',~ ., ,~.~ah'i~,~,~~ .,- c. ~ _rch p , .,n-,~,~~ ,>-»ry ; exceed ,_~lent ar,.~ history ~-,fi ~~ _ '- ~ {~' ersor,s nn.rst not have ) ~ d. S~_~ch P er^s~_~rl. crime against the p detainer"~ '-'rl (.~ 1_I t °_J t ~ YI dl rl g ~_~ f es (with the except ir~r-1 E'rsi iYls rllllst rl~!t tlaVe aYl e. GI_rch P enciirlg chG;r•g ail serlterlce file ar ar~ly ~=ether, P _. ,_ ~-, wtl ich a ~-) ' beer) r _' COY' Class 4 I~`I15dE?rllei~r"1~_~1^::a f^r~'1liY'erilE'1"It £3 fr21VE C 1 a5~ ~ UI~ILE.SG b~~n"Ici red .. does rl~ ~t aPP1Y) satisfied. ~ ins _ _ ~.., r.-~nv i ct i - , have ~",, - - Such pens"rls ml_~st rl~r~t f. -therwise. at t erupt ed '='r'" ' ' ~. c~, ers~~~r-Is rn~.rst r,r,t 'have f.) ;r, r [' 1 a <s s U ~_~ f '(' e rl _a E_ 5 a s g, (FOR INCARCERFa-f.Fl> INUTVIUUElass a_ich P ]:rlrnate beer) f,_i1_rrld gl_ri lty ~~~f arly ~!aYli~~~.e [..~=~I..IY.lty..._~:>alern .)a~.l F'acilit'y Yli~~r Curl 1 fisted ire the R- cif ...f Ufi=erlse_a within the last three(=~) rlli~~r'1 ~~, Cade ,_, ~_~ ar, excessive rll_rmber' there have beer) ar, accl_~ml_rlati-rl - _ ril_rrir,g tl'le pr-e~aent terra ,~,1- , ,Y, sheet _a rllirl~~~r irlfr~act i - i rlcarcerat i curl. a rr-;,va 1 f~ ~r- medical PF h, 51_rch persc~rls nn_rst have r^ecewed~lrnty--`'I~~lern .:fai 1 f=aci 1 ity part i c i pat i ~ ~n f rc~rll t I'le R~~~~;rl~_~kc_ [, - - - staff; medical criteria will~b~ itstde•term~natlc~rl hledical Ihedical ~tr_~i~f, ;,f the Jail Facility . will be -Final. C. 5cc,pe arld F~'rc~gram F' 1 acemer"It ~.f the General r^c~va 1 nlr h the c~ ~c~perat ic~r, with ar'Id the aPP ; ~f f2•°~arli~~l<.e aY',ci thca -C h r-- g u l r r t s ~~~ f t I'1 Ee [; ~_~ 1_r r~l t y . ,_, t h e Uistr~ict arld Cir~cl_rit [~- - '' ,_,r,cier, ~;I~al l be i`~sYledl-vic,le~,",t City ~ ~f Salem, a b1aY11<.et c~_~1_rrt ~_~,r,victeci r , ~veci F'='r~ articipatic~rl cif ~~ c~r~ aPP' vc~ 11_rrlt ary P ~ ~ whc, a1e as4~ i gr'led t - Screen i rly aCC~ir'd11"ICS tii file misderliear,ar,ts arldd~tprmined the F'ragrar,i, as standards. 1. Iderlt if icat i~~~rl ~•f F'rc~spect five 4'art ir_iparlts "~ ~1_~rt relay serlter,c-ir~lc~, thle f - anci U ~_rlvicti~_~r, arld ~..Fy eligibility a. P'-'rl c- wh;; satin _ i) assign sl_~ch persons staYldal"cis tC~~ tl"r C2 f~'-~i~Y'1~ ~ICe' [~~-i1_ll'I y~_,VE'r ti ~ acceptability •send them ~~ ram ar'Ici irnrirecliatelY r,~val; • We irk Farce Fr~-9 ' `::.. ~-~ f irlal aPP '- I'~leciieal ,taf'F i'~r'' ,,iied then be the .Jail Facility the individl_ral w_. _ the --if appr'o'ved rlledir_ally,'r'cc~ E:'rc,grar,l SI_rper,vis~~r by ~~ the W'-'rk F- Staff. tc~ co~:.~rdir,ate the referrECi t Nedical Jail Facility appropriate work. activity• the individl_ral wcil_~ld then r ~,ved medically, ~_.~ the Col_rrt. -i'F disapP'- serli:c~_r'Ir,e impe~~,~.d b,~ begin serving the t- begin the repr~rtir",g date ~,Irrt, per,dirlg i i) delay y iris r-i5ed by t 1~1e [' ~ _ arld serving the Centencc_ F =• Staff, desiyrlateci Jail Facility I-ate lity _t'=' screening by i_iVe1 ~ti, tl-ie ,jai 1 ~ !f immediately send therll _ . begin the screer,iYlg pr'='cess; • _ `~. ~r,,~~veci, tare irlc:iividl_ral wr_~1_rld then be r'eferrr>?d -if pF ~~,..1 eY~V 1 5~=, r~ t'-' C''-"-'t~d 1 Y'la't: e ~_~rce F'r~~ ~rlrarn ~ P to the W''t'k• F- , ~ the the aPPr''='Pr~iate wr~rk. activity' w,_,,_,ld r~ep,-,rt t- the indivicJ~_ra1 ~ the C~_~,_rr^t t'=' -if disappr'=iVed+ r r,atcd by ^,r~ the date de~ig" the Cc~~srt. Jail F=acility „secs by beyir~ ser~ving the serrt:ence imp= scrc-~enir,g by 111) lYlCar~C~era't;E? S~_11=1'1 pLY'c-~irir~5, t]C?r,CilY~[~ refer~red designated Jail Facility -if appr"'=iVed+ the ir,c:iivid~_ra1 w~~~~_rld th,eYtbec~„_n~dinate W~_~rk. F-~~,rce ~-'Y~~aqr~arn S~_rF,erv i s y r' to the remain, in the aPPr"'='Pr~iate w"thear~ rd ivid~_ra1 w~-~~_rld ,_rnt i 1 s,_rch t irne that thE~ -if disappr'='ved, total incarcerat i'='r~ the C~,~_rrt had been ser~ved. Wised by sentence irlp- the Jai 1 ir,v~_~lvir~g ir~c=aY'c=er~atczd ir,ciivid~_rals, r 1-,spect ive b. Ir, cases screeY P "-- at the F=acility Classx'Pica't:l'-'Y'~ Staff` will ~~ s;ta_yG, the initial c_la~~i'Ficat' 1 _.r~ the inmate, and ,_rp~~,r, tt-reir candidates at --f F='r~is~,r~er~s ir•. crest f~_~r, c~~~r,sidera-t i~~~r~ by F2e11''r"~ '.~ rec-I _ ~_[~-,ing the I)ai ly ,~,f ttYe ~wr, initiative Candidates why-~ satisfy all ~~ith tt~~e Jail. Yh'-iSe ~t,abiliL'y ~;tar,ciar~ds t;, the i b i l i t y ar,d acceF ~ by r~e fen~red el ig ~r,~,va1 wi 11 deter~nlir,at i~~~r"~. c:^. ..r its final excepti~~n cif rnedical aPF ,,,rlci the'"~ be Jail Facility Medical ,,tafi' f y it~,d ivid~_ra1 w= - appr~tweci, the <:,,_ ~ervi~_s~°!r by the Jr_~i 1 -if rnedical ly , ,-,[ r Gam , -E the 4J,_~rk. F=;~rce F=r~.:1"~ a r ~~F~riG-rte w~_~rl<. referred t.. ~., t,~, c,-~~_,r~ciir•,ate ttiE aPP ~_ Facility Medical ,,taff `, ,_,r i,he activity. the Clay=si f icat i'='r~ staff t,_~tal t ,_,ved ei-t:heir,divid~..ral w~;~..tld r~carnair"~ in --if ciisapp ~r if,l ~~ ~5ed Medical Staff, the ~j„ch t irne ttrat: tyre sentence F' - - incarcerat i~_~n ~_rnt i 1 by the [,• ~~_rrt had been served. ;~, Screer,ir,g Uffer~der'' made fry-,r,1 tw;~,(~:) gt'r_~,--ps: , ~, ram directly by tale (rc~~_rrt as ar-~ Screening will be ~~ the F:r;g ~• r,ed/referred t:" ,_~ ~ar,d Ir,rnates fror;~ within ttre a551g alter~r~at ive to ir~car~cer~at i -r, Salem Jai 1 Faci 1 ity general pc,p~_~lat i"r",. • Screening p'roced ~_rre f~ .r~ ~. r~efe.rred ,~~ffender47 assigned t" '-r the f• ~11~_~wir~g a. Fr~r, these cr~r,victed the G,~,~_rrt, the W'='r'k ~_ " ,~ll~~~wed: received a procedure will be f candidate rn~_rst have i) the pr~~ aspect ive ~ ~ e><t,E?E?ci '?•, h-,•~,,.,.,,~-,h'?'?'?'?'? ; ser,ter~ce that d~ yes r~=t - . incarcerated immediately beer, eitt'rer~ the i i) m~_~st have Cenci ir,g a deterr,lir,at i~_~n by c• ~ G and Med i ca l f.-_11~'wing the t-re[rlc~yificati~~~n '.'tiff ~ ,, ben ir, Jai 1 Faci 1 ity the r~ep~-,rt ir,y date ML = _i ..r nl~_rst have haci been ~,esc,,,rtec~ Staff, eci anti have . service of serrt:ence delay Fac~ility t~-' beg,ir, - tF,1~, t,y, the Jai l f r~~~m c~_~,_~r~t screer~ir~y. prr,ce5s ~ Farce signed the Work rn~_r ,t have the Cn~.trt, iii) 'the car,ci~.dat'e r esence of at ian, to F'rr ~grarn Agreement ir, the P~'r~ ram part icip that if apl~r~':,Ved f'='r~ ~t~-g ~ the event that ~~ ttie .1,:.;il F=acility I_c,bby(ir~ delayed by the r~eF~~ art t " date had been the Work ttie .jai 1 rep'-'rt i.r~g designated by date t,_, begin the (,~ ~~_rr~t) at ttie time a'"'d ~ ~ ire order ,,_rper^Vis-r if disapPr"owed for . F=~~,rce F'r^,~,rtr^arn UF2, _ Jai 1 -~~r~iate vJ~_~rEc ~-~ctiVity, ~-~t~t tr_, the appr'-F t'=' rep designated ~ ~•~ r~ t :i. c, i. p a t i. ~~~ r'., r e V i ~~~ ~ t s l y F~r,_,rJr~tarn F - c,f the ser~ter~ce Fac~i.lity a't ttie tinter and date P ~_~~rr^t t~~~ begi.n service t,y t;hF C- ~ ~ , ~~~rt ; it wi 11 be intp~-~ =ed t,y tt~e_ C~ - deterrnir,at lr ~r~, ,_,f ei.tt~ter Farce F-'rc~grarn --Ir, ~tFte event trtf., 4J,~,rk tlte~ rc~~pr,nsib:rJ.ity ;~~i' Clerk cif the Sentencing the also-, be the ~~_iper^V i ~~~r~ tr. r,~_~t i. Fy It wi l l ~~ tarn S~_~pervisor (;l~.,i_trt ~~~f ttie dec_i~~i~-r'~ made. ~~~'F tt~e 4J~?r^I{. F~_~r~ce F F2ec~y~r.,ds S~_rpervis~='r~ r., e ~, F~,-, r, ~, i h i :t i t y Ch i e f t,, r,,,~tify the .:fail 1=ac.ili•~he Clerk cif the Senter~ci~g' tify individual fails wt',;. in t~_~rr', rn~_r'-;t r~'=' the c,r, the date C• ~~_rrt in i;he event tt~F" aci 1 ity Lobby ~•r t t~ ~ tt~te Jai. l , ~ activity. r.pp- ~ Hated w-r~k directed try per~i`~,rr,J 't tie desig esc~~~rt the prospective iV) thr~ Co~_~r^t E~ailiFf will tl'~c=_ .Jail F~"aci 1 ity fc~r screer~ir~g by the f+lecii.r=al staff, and turn r_~ver c_ar,didat~ t'-' iri the t;he Jai.1 F=acili.'tY the candidate Medical agreement f~~~rm ~sicJned by1 the Jai 1 Faci 1 ity hr^eser~~ce ~~~f the C:~W~~_rrt t - C) i= f i r_ er ~-~~'~ d'-rt y' w i l l Officer or, d~_~ty check the aPPr'c'Pr~iate V) .the Jail. Fac:ilc ~Y~dtidate~l ar~d if s~_tch • inter'View ttie the scr^eer~ir~g criteria, cnnd~tct a r^e5p~!n5E-'~ 'ti? i ~ sat 1sfaCtr!r'Y! nSlt ].oYr ~acr^eer,ii-,g crit;er'i';i.r~diVid~_tal fr_r final disP- I:~t~tysic_al ~~~r~~ the fr_c,_15 of the medical r the (,_rsir-,g riiar~~_ral lab~!r~ a-' criteria is r~ E? V i. E' w f r ~ t^ a FJ p r~ ~w~ V r~l 1) . cif the screening Medical .Staff will rn7t --~Ir~ ttte eVf'r~t tt~a't F1t~lY ~ r,ri the Wc'r'k ~•,~ ~t ntet UR tttcy Jai 1 t~aci 1,itYart icipat icn 1 abc ~rer~ FUF2 WI-IA'TEVER ~-rl~pr~~~Ve the inclivid~salntar,~'ral Jail Facility i-~. r~~.F~ F-'r~~ igr~arll a :~ ~Z ,_, f t.tle en 1~1E~=ll l C'~Fal_. RED E1SCJI~I, the df?C 15 ]. r~r~ ar~d d at e Medical metal-f .~5 F-1hlE~lacili~dythe individ~-tal m'tnf the `~ - , t at the t irne r~.f:,,F~~_,rt tom, the Jai J• F service directed by thE~ (~~=~~-rrt to begir Jail Facility ~. the Cc~~-tr~t. The that, for~warci the P?Per'wc''rk ~3F?Y'~'t E?Y1Ce i rnp~ ~:~ed by r. the W~=~r'k. Farce Program I~ledic=aJ. `3tafi' will Chief c.:~~rnpleted ~='r~ ttte car~ciidate t the Jail Facili~Y nc,t ify r, the Ser~tensirrg~, S~..rpcrVis;r_,r, wtr,:~~ will the Clerk f ~ ,r_ . F2er_,~~rds C3t.rperVi.sr,r fahlU C,_,,_rrt r.f the decisi~~n made. criteria are' -Ir. the event that FiLL ...f the screening Sta•Ff apPr'nve the I+ledical Wr~r^k Fr_~rce rnet FaI~I) the Jai 1 1~-,c~ i 1 ity ~y~r~ the ir~~divi.d~_lal f~„,r.. pttT"'l:i.r_ipati'-'r~' the Jail Facility r~(an~_ta:~ 1ab~~~rer^, , ~m feted paper^wr_~rk r:~r~,-,yr~arn a_s a the c- P I~ledir_a]. C]ffi.r~er' will. forward ~ will car~rii(_1~Tte ,~~ well as the reavd5datewhirnself, ,~r, thE. F::~r~oqr art 5 P r_,f the {;~_~ tl'le ~•1~_~rr<. I oY"C:e ~_t begin 5eY^V1Ce (;_~~_rr^t ~~~r~ tt,e F'r^r Mgr^am, E;~,t<-rbl i~,1, a r"~'P;~'rt ir~r] d the r_.~_r h be per"f~-~r^r~ted thr^ 9 ~;er,tence i.rnl:~~'-~~eri by try r_~f Rr_~anr_ke c,~.ic~Y"d a.l''lai;ta the w~~~l„I.<, act,YVitthe C,_,,_~nty ;,, .F, c:~~-t:l.em tF,e Clerl~. tl,e City ~ ar(d n~~~t ifY Facility llcap~~rtr,ir?r~L- c~i' H~_trn,~rT F2f.~~~~~_tr•ce~i,d the Jai l - f tt,e r~F_'r'It:F3Y~ci.n(1 Cr~~_Irt ,_, decision, made• 12ec"•.~r(_ir; ~:~1_lr:JeY'V lS~~_!Y" ,"~i' tl'le G wl,r ~ are incarcerated _ ~~~Fft~r~der~ f'='r' ~,r~vict:c_ci t,-~ be c~_~r(sider^ed b. I:° ~. .;-~~tr-~F C~rT(a ar'e nl lowing ~•m c___.., ~^,-~ r^ar,, the f- I:J,z T" t i r, i p r-t t i. ,: ~ r, t:~ r( t F l e _ w i 11 Itr•~~(.rc1~..trEa 1•Jill Fac:~ F'r~.ll~r~l'J`'(i• C;lassificati~ir( whether' ~,r, r,r_~t i•) tLtr? J,-~i.1 F=aci.].i.ti deter"mine with the except iort r_~f irrtc'rvi.c'1°J tF,e c~~anrii.d~rte t'=' t:he ~:>cr"ee'r~i.r,c;1 criteria, ~:~].:I. ~,F satisfied; ~_,f .rt1e scr^eer(ir(q cr^iter^ia is rn(:~di(-_~~]. r_~IaF~r!~w~~]., ar"r and ..... ]. r~ tl,e evert t;I-17t F11~IY f~_trtFrer' (:. _nsider"at 11_1Cla~sri ficat i! ~n rl C=~ t :> ~=1 t 1 ~~ f' L e (:] , 1' ~''' t F, e g ~:> i';_,r•IVr:~Y"ded by r,r, f i 1 my tFre I:)~~F)E-'_r'1^J~~iT"Lr ~~ ~jl_l~]P_Y"V 15'-'r' f (.~i:.I::i.C`E?1... .t~_~ ~I,(' W'-}.~•1<. I^''Y'C.f? ,` 'r' ~_~f tF,P_ sC:reer~iY(y Criteria are . lr~, the eVC'r~t l.hal: F1L..L. r~tedical aPPr"~ e , I ("; ~r" a erwor,k. tr_~ C:<:~ti~af`i.E~c] exc.r:..p~ medical C:; :I.~:~~~G,iFic~-~ti~_n', (:lffi.r_.er:. wi].1 f~1taT•Fd tfeY'P a tlt~~ .7~zi.:l. F=~ar_i.].i'by f*I(~dic.a]. CI E..? ~ E'. Y"nil ]. T"Icl (: 7. C:~1'T. t•I,r~ Jc~l.]. F-'ac_i.lity I~IE-,r.:lical `staff will then screen t e . "t icipat i~~~r~ r.r, tt,e Wor^k i. i) f•:..r par c_andidai;e ntedi.c~~a11Y hledical Staff _...Yr, the e~ver~t tl,~;~t t,l,e c~~~didatelltyeciically {;hE_ laborer^, lji iKacj r'',,y't i-_lr)I:)Y"~=?VE? ~ rllaYl(.lal r:JrTr"t i.cipat i~:~r•, cn~, tt,e I~'r~~~gram as tl,e I~*ledica.l ~3tr_aFF" s cier:_is:~i~~~r~ is fin~~l and nr~ f~_rrther r r,tacle, arTCi the t+leda.caY cetapfogr a r.~,_~r,~; i riert:T r i,_,r, i .._ the W'='r't`• I , Tc"r ,car wc~rl,. t'-' f'~::,r~war"d t:t,e r..4. -: ' t~rr" , ~~,es. 5taff c:,~_tpervi.Ca~_,r f~~~r" f i. J. ir~~cl F - P - htedical to participate on _.lr, i:l-le event tl-1a1; tl,e Jai 1 Faci 1 i Y ;"EVE?r'> tI,E'_ car~cli.d;~tE' rnedicallY the Medir_a1 Staff c:l 1:1 p Y' -• 1 a .]~~~rer", F'rc~gram l;he F-'r";,qr"r,rn a a rit~r,r=rw~~~T,k. to the W~~,rFc F~~rce t,~~ wi. 1 ]. F~~~rwarri firs.. p ~ I- - ' (:=;~~~_~r"dir~~ate tF,e w~~r"1+. actiVi y t:~ x_11::1 f? Y" Vl E; i; r." VJ I r i~~ W L 1 1 ,~, •F Cj a l e r0 ~~~ r' the L.' t=~ ll Y1'r. y ,. ~ ~~tr Ir tl,e City ~ ~~ the Wo'r'k F,E., F:rerf,~~rinE (.i 'L~IIY":: .. _~ ~~~f Fi~_u~tar, F2es- _~r~ces; ,~ ])(;~ ,artmE?rib ~,-, r,~-~t i fy ~he Jai 1 r. the d~ci~i F- ~-.T"C'r.' I:}r."~;71::Ir~TC11 ~:7ltrtiE~,T,V 1. ~~-T'S1_l~]E'Y^V 15~~~r - f i ~~ f"~~ci.li.ty Ct,ir?F F2ec~;iY, ~ , rn z c_I e . F'ROF'C]SEI~ "~rLANI'.ET" CC]UF2T 042I:)ER WHEREAS Sect ic~rl U~. 1-i`=' '- ~ ~.._ _. _f the Ciil_trrty '='f Riiarl,_,Lt,e arl the General , .I ,-, as we 1 l as the Circ~_tit C' _trt City "f Salem, by order entered cif rec~ ~t'~d1 i_ Ftiiarliilce anti ttle,~trlt Salem f the C,,,I_rrlty - vurt ~ ~ R,~,an,W~4t.e C' Y" Uistr~ict1 Call-w p ~_~rls c~_~r"Ifirleci irl the f;;t., ~_, er~s ` ~- ..~ ~c i rnpi Wised Salem, t ser~virlg ~cnte1cr'_' ;,r~ city why-, are Mate cc,l_rnt y Jail Facility ,,~"lies t~, w~,rtt. ,-'n ~ + Ci_,I_rr,ty, ~ , e i, r' f e 1 - ~ i 'i }"15 e Y1't ii i" t tl e misdenlear,_r'~ basis wittl th4 c=- pr~i-Wiper~tY ;,Y, a v~~'lurltary t;, this ,~,r state agency inv~~lved, be assigned city ers~~~ns may ANU WHEREAS, sl_tch P .the (~,irc~_~it ar~ldC[it~er"~,f ~, .c tarn I:+y ,~I W,_,r~k, rrir~ce 4~r - d the f2• ~arl~ eke C- _~Yrty cif the C~~~I_rrrt;y ~=, i= 42'='arl~_,4ce and efts ii'F ,_,Irrts ~ art is ipat i,ir, by pr~,~,per ag District C-- ~~ ,~ ~I_tctl p - the1.~eby being Salem, "r~ aPPr'-Ved f _r~ Faci 1 ityn i,IlYl't: Cialehl 7x1.1 , ,', r c"arn ttlr,~~l_IC~tI a i', t 41,i ~"k. f i ~r~C.:e 4-Y' ~ g ' the Raan_4.e C- - Y-- ,-,ItrrL- ct.~iteria: assigned t~~~ this Ft~~an~~~l*e C=- y 11~~,wirl~l e 4l ~ ,Y'I the f ij. al`Id ~j(1+ a~~ -~ r iii l C.1 screening prc~cecil_tre ba~eci P= ~1 ~erf~=~rn1 I_trls4<.i l led nlanl_tal l , s~_rch pers~_~r,s rnl_rst be between tale ag ' ~' spec i ~~1 well as b!~'th trilling and able t" Fii. ~;ir recap-tire lab~!r; pers~ar,s ,ever the age , ~I h the Jai 1 Foci 1 ity F'I-tysician. ,_, appr~ oval ttlr_ _rg ,^,f a rli~.,n-vi -lent ins rn~_~st have beeYl c~!r,v i ct ed ~. sl_~ch per's- rlc~t ti; rnisdernear,c~r ~~r fel~~ny; ,.4 a1 SentBY7C:'e, r~ece i veci a .t _. I c-t have , i ~ -~'?'?'?'?'~'~•~~~•~~•'•?'?? 'y ~ ;,. such pers~=~rls rll _ta 7 ~., ., ., ., ., ,, :?': ': ': irne ~•~~~•~•~nh•y•»~~': ~_t~_~rY ,-, .F vl,_ilE'Ylt c. r~ exceed .. .. .. • r,,~,t have ~lr,y h i ers~ ins nn_tst 4 . s Itch P C- ~ ~- ,_,YI ers~=~r1; detairler~ against the P arty ,~,I-rt~tar,dir~lr ti~_~r"~ ;if ,. sl_rch pers,~,ns nll_tst rl,~~t have ess (with the excep - f i le ~ ~r~ arty r!ttler~ perld ir.g char'g ~'1 ai 1 serlterlce c~- 4 t+lisderilear,~-'r~_; f-r which a •j bcaerl Class ~ ~~~r Gla~~ UIVI_ESS bi?Ylc.i rec~~_tiremer,ts have d ~~~ e s 1"I ~~~ t a p P l Y) ,_~ n s satisfied; have arty escape c='r~`~icti" , rn~_l'_3t YIC~t ~,. such pers~!ns c'l'ttern471:E'Ci iiY' C,tlleY'W15~'; cl erS~!Y15 rnl_l5t Yl~~,t 4lave Class A rir Clar.~s I:~ r~ffer'Ises a`--~ 1, (FUR I NCARL~ERA'TED I ~U ~rI~UUALS) a _rc r P 1 nmat e ' beer) f~,I_~nd gl_ri lty 5a1er11 Jai 1 F=~aci 1 ity ~- rl~ ~r can listed in the R~~ar1~~,4t.e Ci_~I_rnty-~ Cade ,_,f Offenses wittliYl the las~•t ttlr~ee (~) rlli ~rlt 1 ~, Ilrnlll at ] ~:~YI '-'•F aYl E?xC»E'S51 Ve YI!tr~rlf Ir~ i~f there have been ar, acc c ri~_tring the pr went r111Y1~_~r^ lnfractl'!rl Sheet-~ r „Val fGr~ ]. YICc'iY^Cer'at 1 ~:~rl ; ersar,s ml_~st have r~eceiveci medical aPP ~. arld s _rch p ,alern ,jai 1 hacil ity part i c i pat i ~~~rl f r~~ ,rll the F2~aarl~=~t<.e C;iil_~r~'L- y"- l Staff; medical criterca F(_llabcj ~{t-,std~terfillYlatl~!YI hledica iheciical ,.eta , ,,,f the Jai 1 Faci 1 ity wi 11 be f irlal. R,_,ar,,=,4ce the Cir~cuit C~~~I_rrt ,~~f the C~~I_rnty ~='x - AND WHEREAS, tt.1e Stler~i•r~p and the'1~ir~ect~='~" ~=,f Sa1er11 al_ltl'l~~,r'1;=E?5 ,_,f R_,al'1~=~1't.E-', ~~'^' and the City b, nth i,f arld f~_~r the C~ ~I_tnty of H~_trnar, RESr_~I_lr'CeS, , ~_~ havc? t2oan~. ~lce t - eYlt5 ~~'~" tl'le_ iil'~I the R~~c~YI~~~Fi.G' designate pr~~~'per a9 S;, w;~r~Fciny e cf such pr~isorler'S while hires a b'_'rld ir, the arm.'I_Int char~y ~ , ~ ram and req - C~~I.Inty W„r~L~ F=~'rce F=r-g' ~ ~_I],-~r~ the Faithf~_rI disch1~nty ~,?'? (~5i!, iiiii_r. iii) :, -, c~,~r~dit i~~~r~ecl ]i ~- 4 ~ s r~F tt~e C~ - c~f .. ,_,f Said desiyr,atl=-d F '_' ]er ar]c_nt f the d ~_I t i e s c~ c" ;, ~~ a r'I ,~, f t tr e of Raar~~ ~F<.e, I-f I~ ~C] ORllERE;D. y AL5U URllEREll -F~E1A-f the vi'='la~t 1~ ~r~ IT I5 ~-~~ c_E= F:~r..;_,r]r.~am, ttre F2~~~anr.:~1«.? ,r~ i= the W ~~~ r Fi. F= ~ ~ " -. - ~ ~; ~, I_I r~ t y '-'r R~_~les and Regl.llati~_~rls ~cJe ,_,f Ufferlse~, Tr~ril~r~te G- the par~'L- iciparrt, Caunty-galem Ja11 Faci 1 i'ty rle?d t]y „~Irlt L•Jr_'r^I<. ,_,r, the Ayr~eement S i y . . State Laws, ~_,f assigrlrner,t ~~r-, tt~re Ri:.'ar~I~~~F<.e C- - Y the per~i~~~d ~~ ]erldirlg during irnrnediate incar~ccr~ati-rl F F~ ~rce F='r~ ~granr may res~slt ir' t;,-;._Ir~t ; tr_~ the Serltencir'y ~- r,e?cl t•• and wr~itter, n•!t i f icat i~,'rl l_I{AT SI_ICFr per"S~ ins as.,iy yarn are ~rce F'r" g the Roarl~-eke C.-~I_Irrty bJ~_~rl<. F' - ~ ; ~rll. i f ~~ ,~,f the initial dr~~_Ig screen Y approved f"r~ the c'St t~! PaY later~ testirlc] r~esl_1'lts sh'='w r~egl_lir~ed ,M,r, if ar~e p"sit ive; ~_h;;wed negative; 5ald Y~eSlll't`-' „r~ F]rC:vi~:i1_l~~ tE?`-mot 7.r'1g -~ p~~~sit ive after initial the q,_larrt itat ive? r°r:?S~_Il is exceed the ~Se `,r, ir, the event that ~_ I ,.~ Ilarlt itat ive tes~L- i ~!g'r~ed t' determined hY initial ~~r preVi''1~' q - ~ once as-'ig THI~a..l.. „rc_e F='royram, ttre R~ ~ar~i.:'Jce G~~~~_Irrty l•J;,rF<. I"- ~- er wE?eF<. r ..ved f'-'r ,^, .F si><teen (1i) tr„I_Ir~~ p and aPP " rninirnl_Irn r,eq~_lir~ed t.. w~~r~k• a clesi~ r~cate?ci by ttie W~:~r~F~. I~~~rc::e.? beginning at the time and date ~ c.c-• 1ied tr_~ arld c~~ per~vis~.'r, or' his desiyrlec~; Pet."-''-~n`'' a ~ ~ i g F'r"~ ~grarn ~ _I _Ft{A-r s~_ICt, F~'r,.•r r arn, earn ~~r' tl'le R'='analce ~" Y credit a11~!WE'Cl f"r appr~~_Ived f - c- ,.,r.~k.ecl as one (1) day f'i'r each two (~) daY~ w ~ ~ ~Ilrlt, 41.:n^I<. F~c~rce er~f~.:'rrnanre r,r, the F2~::~arl~_,I<.E_ r:: - ' Y Viryin:ia; the satisfyct'-'r'Y P~-~ -I-itle ,..,~• 1--~ -, (;~_,I_Inty '='f ~'r~ogr"arn p~_Irs~_lant t - i3her i f i= oaf thE:. l"F~1A'T~ the d i scr~et i ~ ~narY y away-d designee, rn`~ ]r=r"f~,rrnance wh11E? f2r~an~'ke, ~ •r his .F,y,r~ e?><ernp 1 ar~y F C i ii ~d 't lrlle i ~r`C6 F-'1'~~'gY~arll, Ylii{; ti ~ extra~,r~dirlar~y 1 ,-,arl,~,k.e Gr~l_Ir'.I.ty 1'J'='r~'k. F-- w~ ~rkirlg ~'r, the R- -fF-IE-1~T ttre Cc~~_Irt may rm-~dify and red~_ICe exceed ten (iii) days; ]er F~ ~rrnance ~ ~n the ~ ,, ~~~~_It St and i ng F r ,_, ]r i at e I_IYlder a participant s sent er~ce , f -~ "~-~ r arn as may be aPP '- F Roarl~ eke (;r~~_Irlt y W' 'r'k. F"rce F r~ - y ' the circ~_unstar,ce'~• ~ ~ d,_,~ all of the . aPPear~ing Pr"'='PeY' s,-~ t - ANll it AllJUI)GED, C]RI)EF2Ell AI'dl] UE.CRk.Ell. af~ ~r~erlrerlt i~_~rled is tier~ebY __, 1~~8a. clay ; ;f ____________- ENTER : This _____ .____ WORN FORCE F'RUGRAhi faGRE~Et+IE:N-r C-I-~, be cr~mpleted t,y tlir--~ L;ailiff) _ _ ________________ C]F1=EI'dSE-' AI'•Ill-C~]EI'J'TENC[_- UFFENUERrrJAME ---• _ -_ ~^UA-fE(Valid, ~_~r~ly if di~aRpr~'='ved f•.r W•,rle. Fr_,rce) REPO R I- I Nv F='RC]MT`~3E TO THE COl1R"r -I-F1Al- TIJE _ __+ OF=F'ICE OF [F1E --------_ F1GEN~rS OF°' `C'F-IIr ~ - SCRkEtJING I NF'ORMAT I ON WF1I GH I F'rtOV I DE THE COUNTY OF FtC]ANOFiE 1=UR 'TF~L-- E!URC~OSE O[~ 5HERIFF OF CUUhI`rY b1ClF2F. F=bRCEc F'F2[:)GRAtllli~ S F'UR F'AR-f I C I F'A"F' I UN [:)N T FIE RUANC)F:r~ I CC]h1C='LF~I-E". :C F='URI'~L1F~R LJNL]EF2a1-Fll~ GF2EE -10 ACCCJRAI-E, TF2lJTF-IF=UL- AND SIJCF-I r~'AF2~rICTF~'Fl°rT[]rl, 51-{OULD I EtE F1F'F'F20VF::U F'OF2 _ pF20GRAhI - E I_OL-~E{Y 01= 'TFJE F20AN['JFSE= CU CIE • [ Y b1C]F2F:l trt FOR C:I I~ A[; I I_ T I F2EF!UF2T TU 7 H CtY I F l•1C]RI: ON THE UA-rE ANU -r I h1E U I r2EC-I-EI) DE:iIGNEE, 1-[] LiEGIN{-I-I.JEII)UI~I)ERSTAI`JL) -rFiAT SIJ~'EF2VISOR, OR HIS ACTIVITY FUR hIE: ON -rhlE WOF21', FOF2CE E!RC]GRAt I. N [](= AIVY ONL: OR h1UF2f~ RIJL._E OR RI-~GU I I JCAttCEF2A `C~ IIUN -rHE V I OLA'T I U t, T N hIY T I{II'*IC:_U T AI~E ~ ` F-'UFtI'I {LF2 4JORK FORCE F'FtC]GRAM hIAY REaU~ Y SI:~I~I-[~ENCE, 1='ENI]IhJG AIIY COl.1F2~]- F'[:)R FINAL L>TS4~'[]SI~T'IC)N Ah1U/OR 70 COh1F'LETE THE L-+FaLANCE OF _ SI-JOULI) :L I~iE AC-r I UN ):+Y -rHE SEN°rENC I NG OF CC]UR~T. ~, CUNTEh1I= 1 -rI-IE 4lORl; FORCE F'FZ(]GF2Flh1, AUUII'IONAL CI-if~Ft[,E,; FOR , ~_ CC]1.1NT.Y-l3faLEh1 D I SAF'F'F20VED f= CJ F2 SlJCF1 F"'AF2°r I C I F~'Fl'T T UN UN HY ~TF-IE CUlJr2-I' AS I UNDERSTAND ANU AGF2EE ])Fa-rE~I=Fah I)1 -F.II IE] I)IT FZEtC'.;~I'IE llI.F JAIL FAGILI"rY Uhi rFIE I L I5l'ED pgOVE. OFFENDER SIGNATURE __ UA°rE _ ASSIGNED PY:~,__--_-------SF=IV'T~ENCTN[;-J~IJI)GE-- ~ I GNAI-U F2E OF - ___________---- (E COIJiV•TY WORT. f~C]FtC1~ I~'F2C]GRr"11~1 CJtledilcafl Staff) ROANUF the Jail Faci1 Y (T.. be c• ~mpleted by ______ _____._____--------_____-- DATE oF=~ ~~~2~rF1---- OFFENDER NAhIE ______--- _________--_--_.°-- ;;OCTAL-SECURI-rY # _______ _______ " ~ __. r, HOME ADDRESS --.________.___-'- ---•`-- F-IC]t+IC: "[EL_E~P'F{ONE # CI"CY, STATE R "LIP' CODE YF~S I'JU 1. Is the offer,der~ y• ~~_rr~yer^ than lU year^4~ .____--_ ----~-- thar, ~~r~~ years '=''F aye? ,~,f aye UR ~_~lder ^ ~.rnwi 11 ir~y ~~~r ~_u•,ab1e t'=' __ Is the offender ._-__.____ ___._._ c. perf~ ~rru ~.rnski l led rnar,~_ral labs ~r~') c~_~nvicted ~ ~i' a vi~~~ler'~t -~- Was the ~ ~ffer~der^ C,.t .rl-1e Fier^son?_--._-_._ --- .s. fel~~~rry ayain~ r,iisdernear,or !~r^ . ,-.t a 1 sentence . _ f fender receive a t = ,, ,, :, ~, _._--___ 4. Did the ,-, ._..__.__ in excess ~'f 5, Urges the r,ffer,der have ar~y hiest~r~r^y '='1 _-___ --------- t the pers~ ~r~,? violence ayair,s ,_, the ffender have arty history '='i _.__ ----~--- escape, attempted "r otherwise") ...'Ff ender have any o~_rt s;t and i nl~ 7. Does the detainers ~_~r ~~tt~er per~c:liny warrants, char~ges (~~~ther~ thar~ f'='r^ ~'r~r ~ ~~^ tieC isl --~~ t ~; cif Fer~ses) f r_~r^ which he ______ ----- already b~~r~ded'? "ft{E [:ASE 'f F-IC AI:~C]VE (E XC:EP'"C T N - "YES" I5 CF-IECF:EU FUR ANY OF .. - ~;ii ANC:) I2G=CETVE`--~ I F °I-F {F~ AC3L UI::: T F IE WI-{EF2E THE INDIVIDUAL-_ TS UV ~F~IE TAIL F~F~iCTLI°fY P'F{YSICIAI~J), F=URGE "fF~{F20UCiF-I , ~_ SPECIAL APPROVAL G?UAL_IFY 1=UR "fl-{E I2UANUF,L CUUN"F'Y WC1Ft1~.C1F2WAR1:) UFF=ENDEF2 DUES NUl' UI~INE:CE~~faRY' :[F- "NC]" PROGRAM ANU ANY F=UF2"fF{ER SCF2k:ENINC~ IS ALL F='AF='EF24JUF21; l"U "fF{E WORI~ F=URCC- t~C ~]NTfiINUf IISCR! ~.N[iNC7. IS CHECtSEU FUR ALL OF J~F~{E ABOVE=, - - • 1~1L`1]ICFaL AF='F!RUVFaI._ SEC~IIUN "[he above named candidate has been checF<.ed ar,d is r,redically appr^oved for^ ttie a r,iar,~_ra1 lab~~~rer^. W~~,rlc F~ ~rce F2~ ~arn_~t<e Co~_~r,ty F'r~ ~-~ g r^ a rn a s {=;~~r^ par~t i c i pat i ~~~r~ ~='r~ the awed medically ~_~ ram f~~~r the f~_~11~~winy NUT appr- Roar~~ eke Cr~~_rr,ty Work F~::~rr....e F_'r~= !~ _ - - ___--____ ----------- .. ___--__--_------_________-__.____.__._.~---r,l.r~c~n~.~nRN. '"fU "rHE= 4JURI! IF MEDICALLY DISAF'F'RUVED, runW"""'~ •~- SUE!EF2VISUF2- C:JFFIC:ER IYIUS"F DC] "IFIE FURCE F'RUGRAM '(F~1E piEDICAL _ AF~'F~'F20VED, IS L)UtJ[~~. IF MEDICALLY FULLOWING+ ANI) fNI'TIAL EACH I'1"EIt1 AI=.FEF2 I if s", ,r~ ~at,e car, r^ead ; 1. _____ Ask the candidate if he ~ ~-~F tJ,e 4J~_~r,i.<, 1=..r~r_e give the candidate a ,ll~ati~=~r~~°~ f"r~ which the (MARK. F'r^ayrarn R~_lle5 and Reg- ~~_~r.~sible and have the riate ~.;r~'='ther c~ ~PYe ar'~swer^ing N/A TO individ~_ral will be r~esF ar^dir~g candidate sign ar~d have r^eg "rHE UNE ~ the c"pY THAT DUES any qi-le5ti~-'r, that the car~clic:iather~a sign ~lle5 and r^ey~_llati~~~r~s, ~ nat~_lre. NO'F' AF'F'LY) the r~- , -4 t~~ the candidate' s olq ya~_lr~self as witr,r_s~ them r^ead anri UR candidate r_ arirn~~t r^eari, F2,_l 1 es and If the ~ F='r~~_~yr^anr 1. ___-- 4Jart~~ 1=r~r;cc iviny candidate a explain the the r ~ ~ h irn ~~~r t'rEl'~, y ; ;r~ her~ Ftel~lllcit l~~~n3 t r ~lla't 1~~~r'i5 {"~!Y~ r115 r~_,py ;,~F. the r~~_lles ar~d r~PCI-tt,e car~,didate sign and and having then, sirt'r~~ aC' ,air, r~ef erer,ce, whir: t, y~-,~_l w i 1 1 date ar~~ ~ther~ c='='pY, 5 i gr,at._u^e. witness t" the c:ar~c7idate" s ,~ siyr,eci by thE? candidate ar,ci Retain the c-PY ;~. ___-- ~_~~_lr^ 51 gnat ~.lr~e- witmessed by y_ inf~_~r^r~lat 1~=~n ~='rl the attached ..FYPe the apPr~,-'Pr'iate ,_, DiSp~-:rtch. -~ 3. _____ ~ 1es't ar~d f _. award i t t _ CCRE r^c-q - ~ ;,,r~ her' candidate that it i5 his ,_, ~.r ce „nsibi 1 ity t~-' rnat<.e c,-'r~~tact witt, the 4J~r^k ' , 4. _____ Inf,_~rm the ht (4H) re5p_. „ within the next far^ty_e1g. F~r,_,yr^anr S~_lpervis-'r^ date t'. begin his ar her^ that , a r^ep~ ~r^t ir~g ~,,lr~t 4J~ ~r~k. F~~~rce Jr..~_lr5 5- ~_,r, tt~re F2~~~an~_~t~.e C- - " Y with w;,r~k activity ~~~-~r dir~ated and c~' - ~ ~,~f F-{~_~r,~an pr^,~,grar,i can be e5tabl i5hcci ~artment the Salem r_~r^ R• ~ar,~ ~k.e C,,,~_ir~ty I)eF F'AILUF2E I°C7 I~IAI:E~ SUCH CON"rAr"C Ftesal.~rces- NOTE: C]F2 l"U F=ULI_U41 -F1-1L r. _FIlY11~ LIt1I°r CUN-rAC"r, W I TF-1 I N TF~1E ,, TATED F~ []L_LC]W I tJC7 SUGF-I DIRECTIONS GIVEN RESUL-r T CJ 'T~I-IE TUMAI' I CALLY RENr)k:RS "F'F-IE CEiND I DF~1'E T IVEL I G i T{LE F- C] AU RF2UGF2Flt~l ANI) 4JTL_L ~]-[] TF~IE .~il~Nl-E.NC:ING C[]UF2T "rHE WUFtt~, FURCE _FU RE4'[]RT AF'4~'RUF='F2iA'TE NUT'If=ICA~fIUN FACILII"Y F=UF2 c ThiE C:ANr) I DATE DE i NG REG!IJ1' REU AS WELL A~ ~ _ C;UUIVT"Y--SALEIYt .7A I L. TC] 'TI-iL F2UANUF.F I I~IF~'[]SE L) ON T-HE DF1TE ANI) SERVICE OF THE SEN"FENCE TIME F='REVIUUSLY DIF2EC"rr::I) 1={Y "fF-iF_ CULJRT". ,~, < t• ~ the R~~~ar,r_~ke C• ~~_~r~ty ALL paper~w-r^t. ~, - 5• _____ Hand carr~Y ~ ,_~ ram S~_lper^vis~_~r• - .~' War^k. F•^~r~ce F r" r y ~ .*_ , .~ RK „N/A" TF SUCF~1 llC:lE:3 NO"f AE~'F::'l_ye (]"I"FIEFt4JIaE_ h1f]RI: FUR #6, CriA pct.-sent=d 2r~d i 5 CI~IrI~J i tiered "NOTE". E. ----- The c2nciid2te h2ea becr~ ~-1 the IrJ~-'rl-'. f-"~,rce F~r~~gr2m eligible 2nd 2cceapt2ble J""'r~ 11eet. pending receipt ~-1f the CCRE r~ey l'O; JAIL COIVl"ROL FROM: RUANUl'.E COIJN"fY WOF2F; FORCE F'R(_1GRAM SIJF!E:RVTSC'JR F~UANUN.E C°OUN~TY-SALEM JF~IL_ 1=ACTl_I~I~Y CURREC"fIUIVS DTVISTON REG?UE5 T AS SOON A5 (~'U55 T EiLI""= ALL I l"k.t*15 JiEI_OW ' ,r C. C. R. E• ____- 1 i r--:7 _.___-- ilr-c`~ VCIN tt NCIC ._____ C]N THE f= OLLOW I NG I ND I V I llIJAL : ~-•~ROApJUI{(_ CITY ___ __ ____-F.ir-,t-N2me `-._---t{lidd•le- N2rne L25t-N2me, - Si ~C121-~jeG~_lY-ity-~- D2te of Stir~th Sex-- - R2ce LOCAL: DATE SEN'T -------------___ "f IME ANll DA"CE RECF~:IVED NY VCIN C]F'E:RFI-fUF't _._.___-----------_----___--- NAME OF VCIN CIF='GRATOR _.~__.._-_---.-__.__-..---___..__---- •~U~e VCIN eq~_iipmer,t, I~Inly 2 ' VCIN OF='ERA-fOR' S F2EMARF'.5c different f~!rrn2t. iF+tCa11 `•3(~1--x:`11 Time Sent ____.__._-__---_-_- ~..~-.x•C;211 :?,7~--~i-4i- Ret ~_trr, i n ht2 i 1 --------------~ F2et ~_tr~r, by Wire __..____ _-_---.____..- Ut her~ ______-------___..__ SlgnatUY-e af-Dep~_rty-Rey-testing Ir~fr~r~rnati~~n M 1 r GUNTRACT FUF2 FIUANOF:E CUI.1`~,lrll._Fa1,TCJf•1SF=(.)RC.~ F'ROGF2Ah1 RULES AND F2L Roanoke G~ ~~_rnty-Salern Jai 1 F'aci ! lty MY SIGNATURE Al"~TESI"S TU THE FUL_LUWIIJ[3~ ;-'r4<. F',-1rCe p,rogr^am at ic~r, ,-,r, the R~_~ar~~oke G• ~~_rnty 4J- 1. MY Par^t i c i p is v~~l~_rr~tar^y. ttrat I will be abor. I under^stand that the wr_~r^4<. activity m ma irwolve str^er~~-r-'~_rs man~_ral 1' ~. expected t~~~ perfi-r Y and •r k. F~_~rce F"'r^r~grar,i R~_tl es f ~ ~r • my 1 understand that the W- ~. f~!r^th as one ~ ~f the c~ ~nr:iit ions Reg~_~lati~~~r~s set „ ,.r ated ire the E+lar~l~.et Go~_rr^t Ur^der^ participation ar-e ir~c-rp-' ,_, ,~,f which may articipatir_~r~, the vi,~lati-r~ well as a~_~thori4ing r'ry ipmediate incarcer^ati~~r, as res~_rlt in ri7Y ..f c~~~~_rrt. add it i~ anal char^9e5 f~_~r c' ~ntempt false ~.'r misleadir~9 that Pr^,_~vidir~g ent o~F the 4, I understand ,,r i r, writing, t" ar~y a9 . verbally ire the implemer,tatior~ ~~~F the inforrnati'n, Rase r~r^ act,_ral Gr~~_rnty ~'f F2"anoke inv~~lved ible for Wc~rl< Fr~r^ee F'r^r~gr^am d~_rr^ir~g tP-re sc_r^eer~ir~gPP ir~elig at i ~=~r~ will r^er~der p.,r.`,gr^arn par^t ir_ip at i~,r~~ ~_~r~ tt~e 4J~~~r^k. F=orce F'r^oyranr, f~_~rther^ or^ ar~y par^ticip ~_~~rr t. ar~d will be r^ep~~r^ted t~=~ the Ser~ter~~cir~g G- ~r~e (1) extra day ~ off ~'f my ~. I understand that I will earn tw~_~(~:) days ~='f SATISFACTUF2Y original seat er~ce f„r^ every .r^ce F'r^,^,gr^am. part i c i pat i ~-~r~ ~ ~r~ the W~=~r^k F ~rir^ed t'-' wc'rk a mir,im,_rm of Trivalent h~ ~~_rr^s per week c,,,mri1er,cing E. I understand that I wi 11 be r^eq - the W~ irk F=or^ce two (c) days ~_~r^ the e4 ~.,r, the date ar~d time establ fished by F'r^t,gram S~_rperv i s~ ~r. the Lobby of •_•r t F'F2UMp'"FLY t'=' 7. I Facility or, the date and understand that I m~_~st r^ep . ' , er^vis~ ~r as the R~_~anoke Go~_rrrty-Salem Jail _~rce k'r^~,grarn S-rP time establ fished by the W'r^4. F~ - as the the date and t ir~re f~_~r each scl~ied~-rled work day well that fellows. Facility Lobby, I will be g, Upor, report ir~g t~_~ the Jai 1 r , ~vided with ,_, ar~d will be P ^ for I am s~~lely resp~=~r~sible entered ors the Jai 1 D~ ~cF~.et r g L,_,bby. a packaged meal, however, tr^ar~spor^tat ion t'=' ar~d fr^~_~rn the Jai 1 F aci 1 ity ~~-~ Brat five and respect f~_~1, and wi 11 work ,_~f the s~_rper^vis~~r _f the w~~r^k ~. I agree to be cc_p r~ to the sat isfact ior~ " , _ . ~, ~. F I ari ass i greed activity iYl which C- ~y~f ~~.La.rc, fl_~rttier vii plat i~ ~n~ 1'1~_.~t t,_~ c~ ~rlrrn i t aYIY ar^t i c i pat i ~ ,rl c,r, the 4J~ ,r^k lt~. I pr^~ ~f1115e `,r^ local ordir,ar,ces dl_rring r'~y P wt~rile 1_rYlder' F~ ~r'ce F'r'c~gr'arn. , ~r t tc, the Jai 1 Faci 1 ity L~ Abby alc,_,hr~l is ,N,f any illegal sl_rbstanc.e, 11. I will rlr_~t t~ep' ' revi~~l_~sly the inf 11_rer'ce r escr'i pt i,~~rl rl~ed icat i; ~n (YID ~t P,_~i vii 11 I Bever~age, c r' P ~ 1~~1ed i c:c_a 1 Staff) , a of C'r'eflleYlt ]. C~YI~'CI 51_lb5t aY1Ce approved by"the Jail Fac=ility I.rse AIVY '='f tt~ESe ,.•rl the 41ork 1=~,r'c.e possess or gat i ~ ~rl , prier to ..r cil_~rir,g my par^ticiF I age^ee t- SChed1_rled w„rF~. act ivity• taF~.e a field wl~ien regl_~ested 't'= F,r,~,gr~arn ~~~r^ the br^eath~-~lyser^ test, urlhesitar,t ly c,~,~ ~per'ate ~r~ test, a alcolyser^ test, an a1C~-,--seY15-r'te't+ ,_,r arly sirni lar^ dr~1_ry/ a ~_rrinanalysis ,_,r t.. .,r^ dl_rrirlg my a blo~~d test, alcoh~ ~1 detect ion test, PY ce ^pr^,_,grarn ~~~r~ the srhedl_r'leci part icipat i,~~rl ore the W~ ~r^I~. F" , wt,r'Fc activity. ~~,r er~vi~~~~r° '"~'r' F='r~-,gram ~ - P ,_, G' ,Yet aCt tl"re W~='r'F<. F'i'r^C:e ~ ,Y'1 Iti1~:~~Yll'lay 1~.:. I agree t y ,.- 1 ~ervis~~~r' 4. iri-F-'ICI at +s Chief F2ec,-,rci~ S-rF _ the Jail Facility ~. ,~,f g;iic_iFll'+I and ~~ - - thror.rgh Friday betweeY, the t~,-i1_rr~l.rth~~rities ir, the event (~-7 r ,(' the pr~'='P~ r' ~ adciress, anti JO /-~j,jl~J, 't 1 1 YID-~~ 1 1 Y h ~~~r1~E `,f arty changes ref rriy ernplc,yrlyeYlt, teleph~=one nl_rrnber'' the „Y,sibility tom, rl~~tify that it is my r"esPd f_E;141) AIVD the ,jai 1 1;,• I ~_rnder^stand G~1 er^vis;-,r(~ F'r^,,~gram ~_rp ire W,:~rFC I-r,rce Rec-rds SI_IpE?Y~`J15C,Y'(._+~7-'E'.'~ll`/) lE' +s Chief " ~ dated date F=aci 1 ity 1_rrlable 'L~~~ rep'='r^t ~'r', tl-re deaig ~ C A event that I am Ir, sl_rch case, THE , i r~. 1 try ,~~r~ i 1 ]. rless- BY and time dlse t, )EXCUSE I'+IUS1' E~iE UI{'TAiIVED WRITTEN Dl:]CTUR S •]-U -F•I-.IE W[]RF'~ FOF2CE. F'RUGFtFll~1 HAND L^AFiRIED pAY FOl_LUWIh1G TFIE INDIVIDUAL AND ~.,~ AVA T I__AE{L_E 'f"O ANY U~FHE:Ft SUF'EF2V I SUR UIV l'HE F I I'7.~ I TU F2EF~'[']R"F 1)UE c~ °• F'AIl_URE , OF2 FFIILUI~2E -I"U INJURY OR ILLIVE~S• ~ TF2F)IVSF~'fJR'TA'1":[UIl) []F= I N EVENT OF REASON(INCLUI)IIVG LACI`LI (Y AlJ-FFJURITIE.S VAL'iT) 4)F2I'T'TEN CON-FACT "FHE JAIL FACX F'F20VI1)E A ~,_ c, ~' REE~aF~[:)CJF-IE:sL_k~ WILL CONS I' I F U-f E INJURY []F2 I LLNESS ASR SUt-~NL AFL I ~U DOC-FUR'S EXCUSE ' • VIULATIf]N. t..,lr rnl_rst c~ ~rlt act t Vie, c,f inclement weatt~ier, Yy ' ~F:j'7-E~14c.) 14. In the event has been Jail Facility al_rth~~rities(•~57~~_E'141 '='r~ schecll_rled w,~~rF~. act ivitY ,-,r t my ,='YI determine if tht be excl_rsed fr~~~rn reP= ' if s~_~, Y,='1_r wi 11 r_~YI the date and time thatedayc; ~ ~ ~thet~wise, y~~~l_r rnl_rst r'eW'='r't d i r'ect ed. F'r^~, r arli „then' alter'rlative tom, W"r'k. F''r'ce g' 15. Since y„1_rr' t,rl l y • ci at i„r, is t~ ~ta1 c~_n~lf inernent in the date r ancil t in~e part i P ,M, r^ep~,r•t ,_~rl the Cr~l_~r't as ANY UNEXCUSED fai 11-rr~e i',r ted to the Sentencing be r'ep_ ' iY, e><cess ~~f tFiirty(~i'r directed will -Far~d i Hess time w,i 1 1 . ,_, C,~~r1i P 1 Y• r, e fa„r.. t i rl y ~~ Fai 11_rre t y vYld the directed r,iinl_rtes bey' r^e ~~ ,r~t ; tar^d i Hess "f ur,exr_useci Tai l ~_rre ~t = F 1, irnes will also car~sider~ed are ,_,r~ less, three (~~) thirty (3c_r) rnin~_rtes „ rep,,,rt. cGr~St ].tllte aYl ~_lrieXC~_l5ed fa].1~_lr~E- t I)r~ess C~ ode wti i 1 e t;, comply with the f,,,ll~~~wing F.IEF~DCC)VERING lE,. I agree ,_,r~ the W,_,r^k F,_,r~ce F'r^~,r]r^am: participating F=UF2 l-HE F='F2LVAILING I)F2ESSWAF2E AI='F'R(:71'F~IF~'TE SHOES BUT NU AND GU1"ER HARD SI-IC)ES OR "F'ENNIS C]R WEATHER CONUI"f TONS; [] [7F.IOF2~1"S, TAI`JI', TUF='S, HAI._TEF2 T[]F'S, UF'EN-TOED FO[]TWAF2C=; N . ~.. PANTS AND ANY REVEALING DRESS4JARE; ~F°IIR~TS, C.MBLEI'1S, ANY OTHER OF OTHER AF27ICLE OF CLUTFJ~NG 4JURN I'+IFaY NOl" F]AVE A ~URk:`~, SLOGANS, F'FIF~f-1SES ()Ft WC)RI)S STENCILS, UES I GNS, F i G ANY IiIND. ar~t icipate ~'-•~~ -, ~_~r t~_~nity tom, va1~_~r~tarily P 17. Beca~_rse of the1 -pP W„r~k 1-,^,rce F='r~~~grarn in 1 ie~-r '-,P the Rr~ar~-ike C- _rntY her^eby ex Pr^essly ar,d vc,1~_~r~~tari~lY ttie GitY r'f Solent, the t at a l i ncarcerat i can, l tt,',1 d ar ree Hat t'=' ,l,r~ ar,y emP1'-,yee pram i se and a9 and the G,~,~_~rt s, C_~~_rr~ty ~_,f R• ~ar„~~ke, ,~,~F R~_~ar~~~,ke, ar~d ~t;tie c,f Salern, C~,~_rnty , „f agent ~~f thE_ City ,rr^ies s~_rstair,eCi as the r~es_rlt Cr~~_rrts 1 fable f„r any , ~ ,.,r, t;t~re W,~,r~k. F=,.,r^ce C=r' 9 ' ~ ..f r,ty val~_rntary part icipati-r' rr the City and held trar^m1G~~ ~ ar~d their also agree to indemnify the ,,,_~rts Salern, the C,,~~_rr~ty l;,~s, dariiage ar~d agerrts fr^„r,t any claim, ,~,r my as a r~es~_~lt ,_~f ~~~^ ar~icing ,_,'_~t emplcryees char^ge ir~c~_~r~red pr,:,rararn. par~t i c i pat i,~,r~ ar, t h i s in tl-ie F2• ~an~~~i<.e C,~,~_~nty--Salern Jai 1 ,~,r~ ttie R„ar~,~~Fce Ca~_~r~ty W„r~I~. 16. Inmates incarcerated acing b the ,jail Faci 1 ity wh~~~ are Par^t ici p' ram are resF~~,r,sible f~~'r^ abidir'9 Y r,,rles and the Farce Fr_ g ^ Facility's Inmate Har~cib„ak. ire addit i~~~r~~ t'=' the W~,r^i~. F,=~r^ce f"'r~•,~,4Ir~ar,t. NU ir~r~r,Pe Jriil reg~_rlat i _~ns ~ ~f r~r~ bring bacL<. intro -~ ,~ > >rc~~ved by a rnernber ~''F take out of the Jail Faci l icy Y ant TN Faci 1 ity ANYTHING Hat e><pre'-'1 C F ar^t icip the Jai 1 Faci 1 icy Staf f NOft may a F'rc~g; 1arnr~eP ~[ fives except with fr~iend' ,sired ire the ANY MANNEF2 c~ ~rnrn~_rnicate as may tae req - far^ the ger~er^al p~_~bl is ONLY ca~_irse of the assigned w„rk, activity- OR HAVE t-IAD READ 'fU ME, 'fF-IE FaBOVE RULES ANI) GUM) T'f I UN r- orz h1Y I HAVE READ, OF l"HE _ I REGULAT T UNS LISTED AS FART ASI~~ [,]UES'I' I ONS " ICIF'A-I"ION UN "THE ROANOF'~E GUCJR ~IUNIWYRF~TUF=ORCE FROGRAt LY FART GIVEN THF_ UFFC7 HAVE ALSO BEEN ING THE AFOREMENT I OhIED RUL_E:S AND F2E'GUL_A F IONS. I F []F2 ABIDE BY AI_L UF= THC.5U REGARD _ UNDERSTAND THAT I1= T {=AI ~ MAYUBC=Y It+IM~I~]~r4 f~ITTENANOI'IA~.[CDl'IUIV RULES AND REGULA-fIUNS, _ SERVE THE BALANCE OF IYIY SEN1 E.NCE F='1=N - "FENCING CUUR"f AS WELL Fa S ANY FUF't"fF{E:'R ACTION AFATNIS "f U f HE SE.N I HAVE. F2EGE I VED A CUF'Y ME AS DEEMED AF'F'RUF'RIATE. p GON-TRACT FOR MY USE AND REFERE_NC~.. _ ~, -~ _________________._._.---____.___..__.. I)at e Signature ~ ~f q f fender CXF'LAINED AND WIY~NLS`'~I~ qY: _ __ ~_` ~ Date rr~atllY~e^~;frJail_f=acility Staff~Plernl~e-:. Sig n H - ~/ ~ ~ ' fin: tl V ~ !i ' '~ ( on • ATTACHMENT B l~y~'~'~ ~~ '~<<,tis l ,c~ l~"• + ~ U •1 . '~~ L3.1.i T0: All De~tcc~nts went and BudgeL~ 1L. 1L. Xi~ncl~r3on Reta R Busher Director of Manag FROM: U. E ~~ C. Hodges County ~ninistrator 'IHR . ~,~: October 7, 1987 ~penditure Projections Through the Year 1992 S~~' early ement and Budget has prepared y because of the Administration's In the past, the Department of Ma,nag abilities, this nditure projections. Howeverange planning cap ro eCtions revenue and exile s long- enditure p re are revenue and exp desire to improve Roai°ed ~ouptyP fiscal Year we are re~u through fiscal Year 1991-92. rt you will need to prepare a brief narrative uirements you might have over and To assist us in this effo nditure req These costs `,,1OUld describing any significant e~cpe our annual budget. currently included in~apital proj~ts °r Personnel changes above those items r rams, Dais. These expe~tures relate to those new services, P °g term departmental g lamentation of necessary to achieve your long- °~ de~.rtment in the 1mP t ou specify may also stem from the involvement of y 1 i rtant tha Y current or future bond projects. It is extra Y ~° ditures will be scheduled to occur from fiscal year in which year these expen 1987-85 through 1991-92. for example: $170,000 to n The narrative for the Fire Departrc~nt fight include, ui ment tO operate the new ClearbrooandiapprOXimately provide staff and eq P 100,000 in fiscal year 1989-90; ear 1988-89; $ or $150,000 for the purchase of two new fiscal y ear after that; ear 1989-90• $80,000 for every Y din fiscal y ambulances for the Masons Cove Rescue ~~' erating expenses uirements are over and~a Y should represent the costs These .expenditure req tment. necessary to ~„aintain current servicsion ofsyo~ depar associated with the growth' and eacpan rtment of to the Depa leted and returned r 30, 1987. We will then compare Your projections will need t ~~ v~ resent the combined ~~gement and Budget no later enditures and p If you have rvisors in a budget ~'7°rk session. lease contact available ~s~e gird of Sum ire exp been asked for above- P information the infoc~nation g on ou utmost uestions concerning ro ect depends up Y ~~ J any 9 The success of this p j / j me at any time. cooperation. Thank YOU' ~ ~~~~ RRB/slm ,, ~j~ ~~~~ , ` ~~/ ~ t /~ _ ~ V /~ Y (/ ~ MEMORANDUM MEMO T0: Sheriff 0. S. Foster FROM: Captain S. P. Huff DATE: October 27, 1987 UBJECT: Expenditure Projections Through the Year 1992• S ^ dated October 7, 1987, onse to the memo from Reta Busher, . In resp ail. look down the road to see what may be needed in the j I have attempted to ear. Last year our The population of the jail continues to rise each y inmates a~day. This year the number five (85) average population was around eighty- ures, in the 1989/1990 we is around ninety-one (91) inmates. Based on these fig a e opulation of 103 inmates. The jail is a 104 Inmate would be at an aver 9 P floor of the jail will have to capacity. Because of this I feel that the top the jail's to in order give us thirty-two (32) more beds and making be added on capacity 136 inmates. d Bob Frye about the cost of adding on to the jail. He I had contacte er floor of the jail ormed me that you can figure $100.00 per square foot. The upp inf on to s ft. Multiply this times $100.00 and the cost of adding consists of 19,312 9 the State will pay $600,000.00 of it. the jail is $1,931,200.00. Of this amount, Salem's 22.12 which comes to $302,448.64 ou subtract This leaves $1,331,200.00. If y will have to pay to add on to the that leaves you a total of $1,028,751.40 the County jail. It is not for any addltional This amount is for the addition only• Correctlonal Officer posltion manpower. In order to staff an extra floor another it takes five (5) officers. must be created. In order to staff one (1) position ' f factor that was used when staffing the jail originallyK This is based on a rel~e a times five (5) officers the total"for-one (1) year At the present salary of $18,146 - 2 - comes to $90,730.00. a computer system Since we are in the process of installing eration feel their is a need for a new position to oversee the op in the jail. I erations Supervisor. e com uters. This position would be like a Computer,Op of th P ersonnel on the software and ob would be the training of all p This person's j stem, trouble shooting, of the sy hardware. They would be responsible for security reports as to dinator with computer vendors, backing up files, reviewing coor orts to see if operators control, looking at rep and ensuring quality their accuracy rades of the software, are utting in their correct information, install system upg P etc. It is sition is essential to the computerization of the jail. This po erators only have one (1) im erative that with eight (8) workstations, that the op P oing to each other and erson to come to when they have questions instead of 9 P erson should be throughly trained to handle the wrong answer. One p possibly getting at mi ht come up and be knowledgeable enough to be able to any emergency th 9 This erson would be able to provide assistance to all t ree correct the problem. P s Treatment and Medical and would be in complete control (3) shifts as well a of all aspects of the computers. rowing and the amount I believe that at the~rate the population is g ecords section another Records Clerk also will be needed. of work generated in the R 00. I also believe that the positions in Records needs Their salary is $12,896. s far as pay is concerned. Their workload is larger than any to be looked at a aid. other position in the jail and is one of the lowest p that I feel will be needed in the jail is an additional The last position four (24) hour o become AMA certified you must be able to provide twenty- medic. T There are times when we are not able,to do th~t. The coverage in the ja~l• a for a day ht shift. The start~fng p Y second shift medic at times is on call for the midnig - 3 II is $20,006. This should be in the budget year 1988/89• a PA f m knowledge this is what will be needed in the jail To the best o Y s, I may be off but, I expect that tie addition will have over the next (5) year erations e 1989/1990 fiscal year. The new position of Computer Op to be in th be in the 1988/1989 budyet year in order to ensure that t e Supervisor should ~ ossible problems. . com uterization of the jail takes place with the fewest p P e u rading of the Records positions salaries should also I feel th p9 a erwork 1988/89 budget year. The computer will take some of the p p be done in the etting the irnnates into the off of them but they are still responsible for g com uting their time and handling all of their records system as well as p whether it's on a computer or not. ment because I hope to be i did not put in vans, cars, or other equip tate money to purchase them when there is a need for them. using s N ~ ~ _ 1. 1 ~'1 '~ STATE RKE. CO. SALEM'S TOTAL PAYS CO_ ST__ CO.~- - EXPENDITURES YEAR $22,056.01 Coa~puter Operations Supervisor Unknown $22,056. 1988/89 1,050.0( U grade Records Clerk Supervisor Unknown $ 1,050. 1988/89 P 677.0( Unknown $ 677• 1988/89 Upgrade Records Clerk " 20,006.0( Unknown $20,006. 1988/89 New Medic PA II. re beds) $600,000 $1,028,751. $302,448. 1,931,200.0( 1989/90 Addition to Jail (32 mo 90,730.0( Unknown 90,730. _________- ---_ 1989/90 5 New Officers for Addition 302,448 $2.065,719.0( $1,163,270. $ M' ` _- ~/ ~ 1 ~ ,. ATTACHMENT C T0: CAPTAIN S. P. HUFF c FROM: OFFICER M. J . SIl•1PSON DATE: NOVEMBER 12, 1987 UGGESTION FOR COST SAVINGS AND INCREASED REVENUE SOURCE ro ected RE: S ears, the p 3 it is my understanding that within the next five(5) Y Currently, additional inmate modules(uare foot fiscal budget will include funds fO att an(estimated cost of $100 per sq Jail Facility and 12-man module) constructed on the 6TH Floor, suggestions are therefore made: ancy The following to ed to increase the inmate occup t of double occupancy should be emp Y 1, The concep acity from 20 and 12-man modules to 40 and 24-man modu a e•including bunks or bedding cap Both modules should be constructed dormitory/barracks sty 2' and a partitioning for toilet and shower facilities. facilities, trustys• The 40-man module could be used to house all facility Program and Release to Work Status 3 4, The 24-man module could be used to house Work Release s being participants. ned to week-enders as well a ram. e lans for the establishment of a County Work Force Prog 5, Vacancies available in b~th modules could be assig the 3RD used to accommodate futu P articipants on ro ram p o ula- s and work p g eneral inmate p P resently used to house both trusty of the g 6, The cells p the Classification Staff. loot would then be available asrdeemed neededabyd hous ng to F tion, or specialized housing, e occupancy of 60% in thTO mateeminimumerevenue (It should be noted that an averag enerate an aPP 000.00; as occupancy ear period of time would g 50,000.00 per year. Work module over a one y to a maximum revenue roximately $ of $23,000.00 in room and board fees, articipants' PaY- a coached 100%, the average generated revenue would be aPP PP 1 advantages would be in addition oYtfandsrestitutionr)m P These financia family supp checks for payments to local Courts, M' M l t ~ ~ ATTACHMENT D T0: Sheriff Michael F. Kavanaugh FROM: Captain Stephen P. fluff UA'PC: May 18, 1988 Meeting with Representatives from the Department of Corrections RE: in the visit to the former YMCA Camp site, we found the following: Dur g 1, One(1) Tennis Cour t 2, One(1) completely fenced in Swimming Pool Mess Hall w/ an apartment 3, One(1) s of wooden construction different sized outbuilding adjacent bath hvusea for campers 4. Three(3) One(1) approximately 30'X90' open sided pavilli.on w/ 5. ' and staff lWO(2) well constructed wuudan On the opposite aide of: the creek. accesalbl-e by there were tl+e following: ~ , w wiring for llgl~ting but no p].uml+l+i}; brldges, ' 1, L'ight(8) Block Houses(approximately 20 X20 ) / wl-atsuever toilets, one(1) urinal, and two(2) 2. One(1) Block Bath House w/ three(3) showers, two (2) sinks. divided into two(2) separate liou:+inl; y uarters) sink. and one(1) tullet One(1) larger Block House(foinerarea5afone(1) shower, one(1) 3• sleep g units, each containing ~ru_ c+~t C01~ S . as made that a utilities study be conducted to determine if the. I -recommendation w and would even be cost effective. i+er would need to be mnde'~~`lluleK -some type of intervention at the Board level or hiK art, to be fact Chat all of the buildings hav~ woc___?__~l~=r' ruuCb(whlch to lt.~sull may 1 he roofs appeared, for the most p to the however, DOC approval unless corrected), ro er footing around the buildings in excellent condition of the buildings -an engineering study is recommended due to the lack °the stability ears to be undermining for certification to themselves because erosion aPP aired to have proper plumbing toilet(Mr• Wooten advised that he would cl+eck -all of the block houses sink and one(1) include at least one(1)e if a shower would also have to be installed nd stilllcomply with w/ Richmond to determin occu ants a -each of the block Houses couldoccu antsrequirement six(6) P 60 s uare feet per P connected by construction to tl+e sixty( ) q ossibly house ossibly be renovated into a beyuiredents, and p _tl+e pavlllion could p 1 with plumbing tl~e adjacent bath houses to 60 padditional occupants 50 and sixty( ) if any buildings. between fifty( ) inspector determine which, Hated to have the buildiroved for "use as is" or would be desig _it would be necessavillion, would be apP particularly the P airing specific code requirements for renovation M "changed of use req . ~, f -2- ' ~ urisdlctlons prior to inia, if at least two(2) j ~~ iunul" Jnll, ail construction, iL' would be concald~r~d u rig -under a 1982 Statute in the Code of Virg o^ thc: exlwting 198'L went in together for a ~ and any further/additional constrection or. expansion(after 19 L both ~ur.lsdic.t.lons e] };l.h1e f orc.lmbursedhupHtuc•+~t facility(prlor to 1982) would n-~sk _____- fur morales used for said renovation; each yur..l.sdlctLon could µet 600,000.00 soroc mc'~-nr; ii1 maximum amount of $ ~ fire place 1n the Mess Halt; -the only available heating source is the hug however, it is unknown if alternatives units, ~ along these lines, would boating would be required inkeroslenesheating units, ~-tu•-- such as wood stove heating, satisfy the heating requirement he YMCA has better potential than the alternative of. new s to -cosy see the renovation of t ore of and new construction ave an approximate cost fig of her head, the DOC representative g cost of $1 M1111on dollars for total -off the top ossib].e total outlay sneering studies) tl~e variables of tl-e utilities an eng $20,000.00 per occupant and a P renovation(without considering the accessibility of the location itself uiredlthlrtY(30) arding units for the req -concern was mentioned reg snow, storm or icy weather conditions accessibility within the l~nathenoccupantsfdulringousing minute checks by a Deputy will be forwarded Co you by the DUC representatives either A sununary report/recommendation directly or through tl~e Peter's Creek Road office. M __ i, ~ ~ f ~ { .. ~.: ,,:.: ,;; ?` ATTACHMENT E ~, ; •' :~ . { .. ~~ ~'~. _[7_ .~:`- - ' ~ .,t t ,y. y..' ~®I~l[~1[~~~''.~L`T~~ ®f VI~~~IIti~I.~ PO fi:77.:isu) RtCHl.lpt:D' v18~1,257 19)) EDWAROw•MURRAY De~iartmeiit of C0lrcctt~llS D~HECTOR July 20, 1988 Mr. Michael F. Kavanaugh Sheriff, Roanoke County 510 Main Street Salem, Virginia 24153 RE: Proposed Roanoke-Salem Work Release Annex Dear Sheriff Kavanaugh: the findings of ize for my delay in putting First I wish to apolog a visit to the site you propose for a work release annex in my M y h and schedule hectifo~ you. writing. My work load has been hig ho efully, this has not created too much of a hardship a YMCA P During my visit we took a look at the used.anTheufaailgty had summer camp which was no long20~bX120~I what appeared to be a seven cottages approximately icnic shelter and two staff house, a dining/recreation hall, p These buildings were of WOThe structures shower/toilet buildings• rade and shingle roofs. construction with slab on 9 a lack of appeared to be in good condition with the exception o som washout under the slabs of the cottages exposing es of the slab. The location has electric footings under the edg robably a septic system. service, water from wells and p eo le and We estimated that each cottagewelget hThisspombinationxaddspuareo the staff house might handle t artment s 60 squ ossibility of 60 people based on the Dep the p er work release inmate construction standard. feet of living area p of enclosing the large Also, we discussed the possibility area icnic shelter to provide a large dormitorYcottages. opensided p the existing instead, of or in addition to utilizing which I saw which would need to be done includes, but is The work not necessarily limited to: ~~ . - - .~' Mr. ~t~lichael F. Kavanaugh July 20, 1988 Page 2 o Site access improvementdalavatorieslinreachchousangrunit as o Provision of toilets an required by Department Standards meansnadditionalrwaterland code. This probably by Building septic capacity would be needed. in housing to meet the Departmrooming ° Provision of lighting ersonal g Standards 2b footcandle at desk level and p area requirement. footings under ° Excavating around cottages and constructing slabs to avoid later structural problems. artment Standard) in all o Providing heat and ventilation (Dep housing buildings. s and walls and replacing o Providing insulation in ceiling lass. windows with the type with insulating g existing ears that it will need o The roof on t if notsnow,l inpphe future. replacement, official Further discussion concerned roeeCtfeCThehlocalabubldingng official would have on this p J ected and determines use group of the facilities which are insp these buildings are classified will haExampleer if which use group Code requirements. large or small impact on Building with no 'change the buildings are classified as R-2 (howeaer,lalclassification of of use' the impact would be minimal, a of use and would I-3 (institutional) would be a definite Chang ense. have a dramatic impact with more requirements, thus more exp depends almost I believe the above has cobeied moftthistfacilitys addresse he during my visit. The suita Y to accomplish. If t entirely on the goal you are attempting ht of future goal is strictly work release or similar with no thou9 robably change to higher custody, it appears that the site is p The renovation worth further inofs~h9stfaciliaycfor asworktregease annexrwooe~dy and utilization however, compared to acquisition of p P not be inexpensive, letel new facility it may prove the and construction of a comp Y . better direction to go• As a closing note, as we discussed before and as indicaIeWOUldMnot 1988 letter to you about this subject, Bolte's July 7. currently be able to accept WOaatment Standards) eltmmay be a secure facility because of Dep consideration to request a modification to this Standard due o your particular circumstance. p - _ ~, ~ . . Mr. Michael F. Kavanaugh July 20, 1988 Page 3 ould you have questions or need further information, please Sh advise. Sincerely, ~~~ A. Brooks Ballard, Architect C Architecture and Design Unit Planning and Engineering Services ABB/dqf cc: Charles H. Chamberlayne Jack Allen Carlton Bolte Robert Wootten Board of Corrections (3) Project File ~ .~ ~ ~ ATTACIirIENT F 51IERIF~F" MICHAEL F. F:AVFINAUGH ~O: 1-HRU: CAF='-FAIN .7. H. McCUF~FSLE F F7Uh1: DE(~'UTY F2I CF:Y L • E7 S I MF'SUN vEpU~i"Y h1IChiWF~L J. L>A-F E : JULY c:c:, 1'aE3F3 _ , -- EL) TNFUF~I~IA~TION F'E:F2'~f'INENT TU THE JAIL ANNEX RE.: F2EG.UE51 F='F2UF'!U5Al_ ^~f c,_,rnpilirig the statistical r ~ ~cess ~.~ ,tlat ior, far the We are iri the P'- erieral ir~riate p-P- arding the g been initiated with inf~_~rmat ii-~n r'eg C,,,r~tact has already ,obtain a cr_~mbined past three(3> Years. order to ,~ tr t ~ers~ ~r~r'e 1 r e ~er,t at i ve of what projected appr-~_~pr~iate C' - ' F s pace wer~e IF more jail h~,~.tsing F t~_~t a1 est ir~iate in r~~_tr~ibers r'eP ~ .tested of the req- e iri Ott was inr_arcerati~.~r,s w~~~~_tl"~rrts; this p' a~_trts and General avail.ab:le to the C' - f,.,r the Circ~.tit C Hosed upon ,Jlld[~e`3 Why ~ `-Sit ~ ~n Cases „ ,~rial _ f p~ ~ ar~~T~ke Cr~~_tnt y and Salem C i What seas District Cap-trts " as well as revealed after graphing the past th1G3 ].Y'IfC~rrllatiiiYl WtIE'rl,t ~F-'eelVed, Ye ar'ed 5tlrlWlYlg increment percentages r a h wi 11 be P ' P ears. three (:s) years, are addit ior,al g " P ~tlat iar~, f~~~r' the next three (3) Y r~~.lr SCrut iriy r'i-' tt-e pr~_~.,jected inmate p-P- a Kenneth E• We eXpect tc, have these charts availabr_~rable Judg later than J~_tly ~''~, 1988• The H- test and stated that resp~=~r~ded to ~ ~~-tr req - ir~rnate ho~_~sirig Trab~_te has already,f ~,r the lack ~_~f available his decisions Whatsr_~ever, tt-e avai labi 1 ity c r~~+~t affect has rn_~t and d''e~ p, Clemens was not. available ~~tld be safe to say alth~~~_-gh the Harn~~rabY ~bJ'etd fplt+ that it w' - ardirig his f•.r c~_~nrr~rent, J'-tdge ~ e Cler~iens r'e9 that the same w,-~~_rld be tr~_te f~_~r J _tdg her title is deClsl~~ns as we11• ~~f Corrections' Cant act was made witirria. L)epar trierrtlar, ; -i- Atm~~r^e the Virg. ~ ,_~cated at 69~ " Architect C with 5erv i ce ~ 1 - g~-,4_6~74-3231. F'lar~r,ir,g and Er~riineerir'g ~JLY~,'S;telephone#: - c~~~de: - P taro Huff Drive in F2ichm~-end-~Y ~spr,tative wh~~ aCCaril anied Cap 18, , ~ tiie f~_~rmer YMCA Camp site r'r' May SF-e was the llUC reP and 8~_~b W• ....t t ran t _ ear,lier^ this year,. r,lr_~ iced for not having Ms. >~allard aP- g visit Upi-,r, c,_~r,t act, , ,r t /recorirner,datfon of the May recess of putting iri f~ ~r~warded the s~_tnrr,-ar~y r"eP n be sent o~.~t today sc•• ~ner, ar~d advised that she was in the Pr'- it the finishing t~~~_tcties f~_~r ttieletcer~versatior,~ however, ram had carried aver^ (7/`1/88). ll~_tring the ens~_ti.ng ~ arer,t that a r~iis~-rr~derstariding Stand- became aF p that her- current letter the May visit res~_rlt ing in the fact the .jai.l annex pr.,~,p~='sal from the ~_~r~it, and not ore which would w„~_ild be addressing inmates, far the p. mint .•f a work release h,~~using Sec~_~rity incl~_tde bath mir,ir~r~_tm AMU MF_ll1U1'Q d ~ anc~~ ,_,f a ric~_t1t~_tre and warF~ force or, state ~ir~d- loc=al „ alth~~~'-tyh she intends to go ahe~ p~.tr p~,~ses 9 pr;,per,ty, 'T'heref:-re, r_~est icon r e ar eel dealing with there are !ir,it ~-~n1Y, she agreed t_ p' P i,_,r•ward tFre letter a1rE_ady P " P- tr_, the prop{used ,;,f ~-~ w~_~r~k, release h'=''-rs~pe`ifically relating „th ,~,f a hc,!rsing !rr,it c,~mpiex fc~r' b- ar, add iti~_~r~al letter WDULD BE .jail ar~r~ex ire the c~:~~r~text ni.ninr!im and n~edi!rm c'-~st''dy inmates (N[] CpNgIDERA"f IU r asked t~ send h1ADE_ FUR h1AX1h1U1~1 SC.CIJRI fY IJr]I~DI~Da1Flfar dUEwaFs .rest, etc. , that were , ~ ,err recJ - F er• Y - - ~ c, ,st estimates, ~ rlan~, ,rrslre the alterna- P- whatever b_~ilding F~ InitiallYe avai gable in the event~th'strYrct i,l~nhatl a~,new site. ~~ in-house" t ive ,,f 'ti!tal ly Yew ~ r,r,t have any ,_,Ffice did ,=~r~ t,~ explain that calve stated t l~r at her ,- she went laps Li=i Yl fit r'~_IC~t i.~=~Y1 plar~d i'~r" bl'_tepr"iYlt .~; ]ad tc~ share IN PEFtSC)N what archissiblea ~~ccpY >he w~ ,~_rl.d be 9 ~ ~-,n i- i le b!rt that, d!re t r P r~r_~t feel at that her r~Ffice liad she did of th~'~se ht" c<:~r~flicts ;;r inf`ringer,rer'ts' Gr_, ies r"ly ,..r Fir"ovide !r r, with P liberty t'-~ mail we were _ laps. ~ Dollard that arE~lrite~'rWas percplair,ed t'-, l~-" lans and rnar, alterr,at ive architectlrral P y new cr_,nst r!rc- lr"itE?Y'•F?-steel in as ~ „ssible f~!r the acc~~~nrpanying cast estimates r~~ P- innate mir,irn,_rm and r~edl0rr~e H!mdred t i• ~r~ ,.,f the f•.l 1• ~wir~g r.. .. c" ver~~t Five (7`..:~) ; ,-, Fifty(~;c~) ; ~e Y- r_,!tld Ir„!icing level-~• ,~ what research she c ,_,ssible regarding (iiiii) . 81re advised ttrat shE~ wi:.,uld eY, bed) , r ~ .v i E:le as much ~pPrs i r~mat a (~=~r" cr,st P and ~-~ttempt t- P"- basis r_,f the str!rct!rr"al plans, c~,,s~; est ir,ratE?s F c,n the ~rar~e f,~„~,t, and q- levels. She pr~eferred, anrl cast estlnyates PeY" -' if yr,!r cr_,itld „~_r r~ i. r' idea, a f ~,remer,t i ~_~r~ed t lrree (.~) lr - g eared s~~?r~re- ~aeenlel:J t,~, feel m~~,re c~,mf,~~rtable bitl~l,tr~es She app and tr_, ~,laealc {;i~, her y,~ur"ce.lf directly Y r~,siti~~~n" with r"eg ,~ "talce a written P-- that whatever what Ilesl't arlt t - adamant fr,r P'-tbl is E'ii!at e5t ].rllate~~, Arid (+J cis VP_r'y r,r','t be „vicJed str~~~!rld r_~nless r!rn by her' ir~f,_~r"r~rat i• ~r~ she Pr"- ~ r~ew paper", etc. ) disrernir,ati~-,n(tlre pres., `~ ive !rs whatever assistance first. she agreed t' g Ire cl~,sir~g, r,r, the differ^ent alterna- ,~~rld begin r"esearch irit of stie c"~_~ld ar~d w- - ,_, that the intent ar~d sP any tiVeS aS sC~~~~r~ a5 p'=,s5ib1~. 5~ , ,~ r 1 d rir_,t be m i sent r!red 1 ust i r~ li;,r,e c,~,r,ver"sat i,~,n r"- - fr~rwarded tc~ her (.j -,,_rr telep fr_~rther way, a c'='PY ref this mer,r,-, is be1clar^ify any tom, CASE? 1tL , rieCE?55arY rills~_rY',CiBr"standlrigs) „ ~ V • - ~ ~f. ATTACHMENT G ail ICFZ I ~'}= t+l I Ct-1faEL F= . KF:TVANAUGI-{ TU: "F}IRO: C;AF=''FAIN 5. F'. FIUFF F=F2UM: llEF'U'TY b1. .J. 5Ih{t'SUN lll=1TE ; JULY '~, 19t~E3 r,UMt''IARY OF tilEE'T T. NG WITH JUF{N W I LLEY, JOHN F'L I CTA, FEE: R, MiCF{E~E'l P+IAR5H CONCERNING THE LOCATION OF= ANI) DR- "fHE F'RUF='USE~U JAIL ANt~JEX was held in the administrative Ur, J~_r1y ~_~~, 19d8, a meeting ,__, ,~,f the Catawba ...f tilt. J,-,hn F'1 iota (Fl~.~i. taut Dr r'eF2t Michael Marsh (the ffice cc s ,_ }{~,spital) ; .later in the meeting, Hr,spital llirectc~r) partir_ipated ir- the d15C-_ts5lor-. the advised that any act i~~~r, involving on ir-ia Tech was basically tilt~. C'1 i.cta initially Jr_,hn ;t~i---F,iii- acres faun area with Virg itrs-_ted thr'-''_tgh a Mr• cf h„ld at this time b~_tt was be:tr'g P- er~t Uff icer f~~~r~ the Cr_,mrnor,wealth "E:rr,ie" F~c~rrest, F=r~-p Y Jail Ar~r~ex Pr, _,p,='sal initially Virginia, ir~~ Ftichmr~nd. (`i~) acres ir' a -disc~_rssior, regarding 'L-tie r,f twer-ty ~- ;, t~c- acres of arm irwc~~J.ved tt-e ~_l5dge r~~f a ma><im-_tm -.f ttre af~_~rerner~,t ir_~ned ,,t_rc_r tpl~cta' s ~~b.ject ions rerm~~t e Sec t 1 ~_~n '- Mr. then thE? disc~_tssi~'n progressed, cre fig~_~re was lar~r.{; ar= ,,, the a t)eCarile 1e~~s and T.e5s ~='bV1_ ls, and (~;c~-) acres, allr,wing fr'r' GY fixed at a maxinn_un ~~~frfiftY Pt able and fr-_tit far~mirrg. a_~ Veg - ~-rf r nper,ty on E'r pens i ~ ~r, as we 1 l s a sectioned parce 1 P ' - ust referring t'=' cr~~_rnty reap , -,~ ...f the af,~~rerner-t Toned f~r~rther athanJthe the eastern b- _rndary r ,-, extend ar'y Hinted ot_tt ,~_~~_tttr of 5t. Rt. -7.7J (nom ~t t l~~~cat ic~r-) was P- e treatment facility ng ital c~_~rrent ~ewa9 ~- r,f distance from the h- P -, st tact -_tres, as . ar, ideal 1 -t_at it ter, i f,-tterr~h1e needed b-_ti lding disr-_tpt ion itself, l~~w pr~r~file farmable tract avai labi 1 ity, and mir,irnal c~~~rnm~_~r,ity r , ~ ,_,sed parallel 1 ir-e t'_~ the east err, bour-darY t~~=~ter~tial; a p'-p"~-.. ~-i1 (gib) acres fence was ciisc~_tssed wh,frStW -tld ~ncl-_tde the fif Y Fate water Rt. 779 to the Appalachian Power and r~_rr, frr~m the edgebvir,~_rs pr'-'blerns involving adeq t),tp t,~, tt~e that a complete 1 i nes. ~:,~_rppl ies ar~d sewage, Mr~• F'1 icta rec~_~mrner-de st _tc:i be c~~~r-d'_tcted t~=' determine SltCh feasibt~,itbe ave engineering ' Y the F-le f~_rrther~ explained tt7at s~_tch a decision would incl-_rding .,arc{ ~~~f Mental Health level, Retardatir_~r-, made at the ~- ,-,f Mer-tal Health, ime C• ~mr,rissi~~,ner ~_~f the llepartmer~t Marsh, into the and S~_rbstance Ab~_tsP, Mr. Hc'w5r~d boss, 11uDr. It was at this Ions that hlr. F'licta br~'-''-tgtit hi },licta's basic object Up ~_rnt i .l ther~-, Mr. r,1eet lr'g' at ivity involved in ttie assoC peY cei'ved centered arr~~.cr•,d the neg ital. ,,p c_,_,--1~ scat ions fr~r the Jail Annex (whey 5t~,n)w'~ndd the PHcSRthi. as a "pris~~~r," by the c~~~mrnon laYP n ,~f the Annex, itself. I)~_te t~_~ tt~e s'_tggested lr~cati rr eared to evert be' ,b jest ior~~ 1~ Est m~_tch ,-~f its impet-_ts and aPP ~~ r- of I)r, hlarsh. The example of the ible in the eyat B,_rr~F<esville arrd Nottaway was briefly r~egl ig. sirni lar~ relit i~ ~rlsF'rip let rrrerlt i~ Wined. , ~Irld check his sched~_rle arrd Hold -Ur. hlarsh advised that , he ~ b i ~ regarding a tune that he w "r' aJ P ~ meet ing with Jennifer" Fid~_rra ,_r~; F<.r~~~~w as -'' ~ ~ t~ first acrd SA) yet the ball r- l l ~.rlg Y ,,, f the I)epartmer,t ~-~f MH, R, Irt Cr~mmissi~:.~ner' ending r_tp!~rr the r_~r_[tCr~hle of (tFle I)ep - Y erfect ly arld p;,ssibly hlr". [;~_rll~_rrn t~rirrlself dep with Ms. 1= idl_rra. The Sheriff mad~echtr_~rd at the the meet ir-Ig t,_, travel t" br_tt any clear that we w~~~l_rld be wi 11 ing r"„ ~ sal, . ,~ ~~_Irs~_re this P P- plicta Lamm i s _~ i - Her"' s c~ ~nverr i encE_ - F `~ ' ~ ~_r thr~r_~r_rgh Ur". Mar~sh or~ Mr". , ~, be set P~ ~ ~ ~_~ them rtrrt i 1 they were ,~_rch c~,r,t act w - _r 1 d Cr_~rrt act be 5~^~ ~~ y t~=~ aV~!ld arry C'!fnpllCat 1 -Yr~ r eC~ ~rrlrneYlCi that r.,c,ady. Ur,, Mar~sh dial, h~~wever", ~ his s~_~ppor~t, with Vic TFr~.~ma., c_rltivatirlg, r-eceived by rnadF7 vritFr Delegate r „ ~ sal 1 was fav rably totally r-lYl explar,at i~_~r, thatc these ~[ ~st:Pd that it w~~~r_rld be ~,hn U• Mr. J - I)r". f~1ar~~~ti, Fie al_~._ gJ`~~~rltact witFr bath Manager" -~pprc~pr"iota t~~~ establ ish h ir~r' s b~~~ss, h1r. Neer, Raker (Foci 1 i telephorre# S~_rtphir, and Sstp „f U,_rildirrg and Gr~~unds at VF'tair, Huff to f~ ~r the Uepartmer't nested Cap ~7i~;;_-`~F~1-64::-1-r> . --`the Sheriff later r"eq rr a meeting within ardir,g setting P at Camp 5 in ctreck. with Leigh Anrle r"eg D. Terry ht be the ne>ct few weeks with CF~ptairi1rr Jhis facility as it rnig ,, irl nrder t = t - - " the Jai 1 Arrnex }~~~ ~tPt~ ~~.rrt C~ _rrlty ~ ~rlcerr,irrg relazted t~~ c.~_~r,str~_reti;;r, ideas c- ' ~ ~ r~sa1' Marsh F=rye-~ Dr". f ttre meet ing at Catawba, should be "selling P'='ints" ~~ ~ t h P_ C~-~ Y1 C 1 r_l r i g-~ Yl " 1 1 1 r, W 1 rl g e><pl aired that the f - ~ t ion fc~r the t,, obtair, a fav~_~r"able r~ecep ,_,rder Jail Flnr,ex F!r~!p~ sal ,,,-, era( i~_~r, w~~~~.r1d be beneficial financial y 1, S~_rch m~_rtl_ral c--P ~~~ ~,>>ital itself; - the -- F ace available for the DOC rr-~ t r_~ r, ,F y f ~~~ r the S t a t e b ~_r t a l es ~, rr s e ttre Jail pnrlex c~~r_rld pr~wide sP ,_~ ~r~iate l~r~w c~_~stody level inmates f_r' . t,_, tr~~arlC;fer~. appr~-I ,_~rr the hospital grounds. ~~, a year" r-o~_rr~ld labs ~r~ f,_~r~ce _,,rld benefit 7t1e ayric~_~.lt~_~ra.l aspect ;~f the Jail Anrrex w-- ;~, r r_,ther~ parties involved. the cc~rnm~_rr~,itY as well a.~ all the Jail Annex for work 3. the lab~_~r~ f~_~rce made availableeb~1e5 w~_~r_rld be financially ~rl b~ ~tt~r State arrd l~~~cal Pr"` P well as all ether p, ~r15 t - a eY~5 a5 advarltay _- _ ~~ tFie taxp Y par"ties irrv~~~lved. ,-~r s~,r.~th of St. r ,_, ,,sFd site ~ err the eastern b- _rndar~y," ~+, "fhe p '- P` - - 1,-,w profile for the annex Flt. ~77r.) w~~~l_rlci pr~~-wide a ver~y r_. irri~_~rr. in termer ~ ~f minimal negative cr_~mnn_rrrity P .1_he Jai 1 l~nr,ex r~~perat i~~~n wo~_rld enhance rather than be rJ . trarmf~_r1 or detract fr~~~rn the environmerr ~r',_~ .sat, potential pr"oblems of Or, the rregat: ive side r~i` the F P- ,rate septic/sewage system and the the c; ~r~str~_rct i~,r, _~f err, adecl - mate water supply was necessity f~_~r drilling f~~r arl adeq- - .r d isc~_rssed. - ~ _ •~~ .. . I NCLUllED I N -F'FIE JA 1 L ANNEX F' pOF~USAL .- 1~,w ~;, n~E~di~_u,r c~_r ~tody level inmates t'=' ;,r, the site, (.a. L._abr-~r f-r~rc,e-- r,n r_~ther State Frr,,_,vide br,die~> t•.• fr-~r"rn tl-re available lan gr..,,,~_rnds, t" w• irk +,~ ~ r•,~~~r"I{. ; ~r~~ ttie FI,_,spi tal. r n r late, w~~~rk r^elease ,;rr~d 1 c~r_ a 1 pry pert i e~~, ar~,ci when app ^ - P ^ F]ar"ticiparrl:s. ,~ ed fencing enclosing ~- bar"bed wire t - PP r~~rsing, one (1) E?. F'hy5i.cal. Str"llct~_lre_,-- r~ne(i) kitchen/ p,-,ss,ib.ly thr"ee(~) d~,r"mit~~~r"ies f~_~r ir~rnate -- ,~ ~~r r ectir;r~s Offi~eY^sfive(S) star^age ,tiff b~_ri.ldir~g f-r C- ", three(?,) dir~,ing facility, and . era. ]r,ier•,t, etc. b~_~ildir.gs f~_~r" r-q- F tF1e 5t~er^iff r^eq~-rested Mr". Willey ,:..r. the ret~_rrr, triP~ afr_,r"emer,ti~~ned fifty(Sii) acre f'"in~~11y, ~.. ]1r~ttir"~G) the t,_, F7r"nV1Cif.' rllc"~F)-~ F 1_l i.~lrf' rllf.?C_'t11"fig ~• ~iC?1:~~;1CJ1'1 1=,-,~• 1_~~e lY'1 i 4 (/ F y .r , i ~ .. r ATTACHMENT H < M ~a .. ;~ ; - ~';~ a, a V ,L~'r y ~PROPRIATIONS COMMITTEE DOROTHY S. MCDIARMID. CHAIR •rN .~oow. a. of ww~ wf.f Nwv waorno cw •rrot sovwwf wrc nwono rrwornrw fff r• COMMONWEALTH OF VIRG HOUSE OF DEL~GATE.r RICHMOND July 29, 1988 The Honorable Michael Cavanaugh Sheriff, County of. Roanoke 3568 Peters Creek Road Roanoke, Virginia 24019 . ~[L[-NON[ Dear Sheriff Cavanaugh: his serves to confirm our conveesation regarding a meeting examining issues related T of the joint legislative Subcomtnit to local jails and juvenile detention facilities. The Subcommittee, chaired by Delegate A. Victor Thomas, September 16, 1988• plans to visit the Roanoke area on Friday, Jail from The Subcommittee would like to visit thethatnday• We approximately 8:30 a.m. until 9:30 a•m' this visit. appreciate your cooperation in arranging I will again be in contact with you prior to the to confirm the final plans. Please let me Subcommittee trip uestions in the interim. know if you have any 4 Sincerely, ' ames T. berts Senior L gislative Fiscal Analyst cc: The Hon. A. Victor Thomas JTR:dcj M' M _ ~r . r `, . , ACTION NUMBER # A121388-10 ITEM NUMBER •~} "'"'~ AT A REGULAR MEETING OF THE BOARD COUNTY, VIRGINIA HELD AT THE ROANOKE MEETING DATE: December 13, 1988 OF SUPERVISORS OF ROANOKE COUNTY ADMINISTRATION CENTER AGENDA ITEM: Request for Approval of Emr~loyee Handbook. COUNTY ADMINISTRATOR'S COMMENTS: ~f ~ BACKGROUND: The Department of Human Res~heCeastatwelveemonthsev1Theg the County Fmnloyee Handbook during p final draft submitted for your consideration incWiPhrnewsstate substantial policy changes, revisions to comply and federal laws and many °fstitutionaleofficers,sandlthed by county department heads, con Employee Advisory Committee•mbere9ha1988~kandsdiscusseddinoatwork Board of Supervisors on 1988. session on November 22, SUMMARY OF INFORMATION: Attached is a copy of the final draft of the Empyoyee Handbook. This final draft incorp1988eswopkcsessionangTheseich wer ere quested at the November 22, minor changes are included in the handbook and are also indicated on the separate attachment. STAFF RECOMMENDATION: Staff recommends adoption of the Employee Handbook with an effective date of January 1, 1989. The Department of Human Resources will conduct tra~n1andsFebruary~ninhorder tonanform during the months of Janua Y olicy. employees of the changes in county p APPRO D BY SUBMITTED BY: ~ ` /~ ~.~ ~% Elmer C. Hodge D. K. Coo County Administrator Director of Human Resources __ ------------ VOTE - ACTION No yes Abs p,pproved (X) Motion by: Harry C. Nickens/ x Steven A. McGraw to approve Garrett Denied ( ) x Received ( ) s a recommen anon McG.rawn x Referred Nickens x To__ Robers x cc: Fil D. Keith Cook ~! ROANOKE COUNTY EMPLOYEE HANDBOOK FINAL CHANGES Pur ose and Sco e of Handbook (p. iii) Employee Handbook is efteinleachndepartment~and8wi11Abe current hand'oook will be kep available to employees within that department. Chapter II Part-time and temporary employment will not be restricted to 00 hours per year. (1500 hour proTiBoa~d1oflSUpervisorsdwoo~ 15 changed of to draft but subsequently session.) (p• 3) Break periods may not exceed fifte(n•m6;utes in the morning and fifteen minutes in the afternoon. p Chapter III Promotion policy will not require a 5$ increase. otional salaries are negotiable °'ncludedtin hapdbook drafthe Prom department head. (Promotion po icy but subsequently changed after Board of Supervisors work session.) (P• 8) Recall period for layoffs changed from twelve months to twenty-four months. (p. 10-11) Chapter IV Inactive disciplinary actionstentionlscheduaefestablished by purposes in accordance with the re 14) the Commonwealth of Virginia. (P• Dismissals normally occio for the use of alcohol while on ' n or sale of unlawfully possessed the job and the use, possess 15) controlled substances while on the job. (P• The conduct c'napter includes ~ a~terereceivingetwope °f disciplinary action which may occu 15) unsatisfactory performance evaluations. (p• uarantees cover only fire fighters and emprgl6)y procedural g Pd by Roanoke County. medical technicians who are employ- Employees may enter a rebuttal statement against any disciplinary action in the personnel file. (p. 16) - '7 Chapter VII 31) A holiday is considered an eight-hour period. (P• arified section on Flexible Merit and Meritorious Increase C1 Programs. (p. 31) Chapter IX eriod the thirty-daY notification p In unusual situations, and paternity, with the may be waived in cases of maternity 41) concurrence of the Department Head. (p• 43) A holiday is considered an eight-hour period. (P• Chapter XI county buildings ermitted in any those No solicitation shall bebpilding use regulations or by t as provided by county, the Board of Supervisors. excep or sponsored by entities approved by (p, 47) 12-6-88 i ROANOKECOUNTY EMPLOYE E H A N D B O O K D R A F T ~_,y D E C E M B E R 1 9 8 8 T A B L E OF CONTENTS Page I Public Service in Roanoke County ............................... A G°vernment.....t.....rtunity.. ........................... B Equal Eh~loymen OPPo .............................. C Department of Human Resources... II Getting Started .............................. A Application Process .......................................... B Qualifications for g~loymecZt.. ............................ C Z~ypes of Appointments ........................................ D Orientation.................. .................... E Probationary Period ................•......................... F Work Routine ........................ III Your Job ................................. A Personnel Files ............. ........................... B Performance Evaluations ...................................... C E~loyee Classification ......:............................... D Promotions ................... .............................. E Demotions ...................... .......................... F Position Reclassification.•• " lishment...••••••••• " " " " " ' G Position Establishment and Abo ........................... H Other Classification Adjustments.:•••••••..•„ •.•.••••....••. I Layoff ....................................................... J Stand By ...................... .......................... K Termination of Service ............. •.••••••.,,,••.••.. L Anniversary Dates ......................... IV Conduct ............................... A Conduct Standards ............. .••.••••••.......•••...., B Counseling ......................... ........................ C Disciplinary Action .......................................... D Other Suspensions ................. ........................ E Grievance Procedure .................. ,.................. F Rebuttal Statement ........................................... G Procedural Guarantees ........................................ H Investigations........tice ....... ........................... I gnployee's Right to No ••• :............................. J Sexual Harassment...........••• V Grievance Procedure ............................ A purpose .........................:............................ B Coverage of Personnel........... ....................... C Definition of Grievance ............:::••..•...,......... .... D Management Rights .................. ......................... E F~loyee Rights and Representation::..•.••.•.•• .............. F Grievability ..................... ........................... G Policy ....................................................... H Procedure ...................... i VI Administrative Posi~es•• .............................. A Travel Reimbu ......... ......................... B Safety .............................:......................... C Use of County Vehicles ............:.......................... D Inclement Weather Policy ..................................... E tnepotism ..................................................... F Smoking Policy ................ VII Your Pay ........................... A ClassificaWork Hours ......................................... B Recording ........ ............................ C paydays ...................................................... D Deductions ................atiotz.. ......................... E Nonexer~t Overtime Comperes .. • ....................... F Exert Overtime C~ensation ..................•.............. G Holiday C~ensation ............. .• H Flexible Merit and Meritorious Increase Programs........... VIII Benefits ................................. A Health Insurance............ ................•.•,,, B Life Insurance ......................... ..................... C Worker's Coirq~ensation ............:........................... D Unemployment Compensation........ ~~ ............... E Virginia Supplomental Retirement System.( .................... F Social Security ................. ................... G Employee Assistance.Program•(FAP) :........................... H Other Benefits..... IX Leaves of Absence ................................ A Annual Leave ................. .............................. B Sick Leave ..................... ........................... C Military Leave .................... ....................... D Absences for Maternity and Paternity::...... ••• ••.....•.••. E Educational Leave ..............•:............................ F Civil Leave ..................... ............................ G Leave Without Pay ............................................ H Holiday Schedule ................ X Special Opportunities ................................... A Educational Aid........... ............................ B Credit Union ................................................. C Recognition Programs ......................................... D Employee Advisory Committee......• ........................... E Cost Savings Program•••••loyee'Assistance........,...•••••••• F Personal Problems and Fine XI Responsibilities ............................... A Conflict of Interest.......... .•..•...•• B Confidentiality of Records .......:::::::::::::. „ ••._••••• C Gifts ............................ .......................... D Outside Eh~loyment ...............•........................... E Political Activity .............. " ..............,.,,,,,,,.... F Conduct and Appearance............ .................. G Personal Use of County Time and Equipment .................... H Solicitation ....................... Appendix A: Organizational Chart ppperedix B: Grievance Forms A, B, C ii pURPOSE AND SCOPE OF HANDHOOK This handbook is intended to servers answe s~maony of tY~ie t~~t~~ Est employment with Roanoko~~ un Y If ou need further information frequently asked by y employees. Y lease contact your or advice ° de artment head or~the DepartmentofkHuman Resources. supervisor, P in this handbook is drawn from Much of the information containedicies. This handbook was prepared relevant laws, regulations, and po solely for informational purposes and is not intended to be a contfact Should there be a conflict between any sta iemeions and of emp' olm~ent• therefore, have the or figure presented here, and the Curren loof~ficial regu policies, the latter takes precedence. FOP Y responsibility to keep themselves luf°a~ oandP revs ions rwith othei~ county policy by keeping these Pd nsible for handbook. (Roanoke County Department Heads are also respo maintaining a current handbook within their department which would be available to their employees) information contained in this handbook applies to all The following sition classifications are er-~loyees whose job descriptions and Po This includes established within the Classification Plan o to hees and ymmployees in the all regular classified and unclassified ~ the Coimiissioner of the Constitutional Offices of the Treasurer, and the Clerk of the Revenue, the Sheriff, the Commonwealth s Attorney, Circuit Court, but does not include these off bar does hnota include udes employees in the Office of the Registrar, Registrar. In addition, Roanoke County court system employees are not in the Classification Plan (exCePt e~loyees of the Clerk of the Circuit Court.) This handbook is effective on January 1, 1989, and subject to subsequent amendments which may be approved by the Board of Supervisors. C H A P T E R I p U B L I C S E R V I C E I N R O A N O K E C O U N T Y p,. Government rs of the Roanoke County government are established by the The powe of Roanoke and are Code of Virginia and the Charter for the Co ft five rnernbers elected vested in a Board of Supervisors cons ria district. The Board of by qualified voters within a mag li asses resolutions Supervisors established ~unth 9bu~n~nt~ ~axp rates and makes and ordinances, apP itions. appointments to various non-elected pos inted by the The County Administrator is a full-time off it on aarPe specified by Board of Supervisors. The duties of th~ P~ ficial Board action County Charter, Board resolution, overnment, including: acting as the adminisgtrative head of r~ol tions and preparing the county's annual bud et and executing orders of the Board. The County Administrator is asa is~nt bhyead ~sAp~dixA) ty Admin- istrators and a number of dep g, E~Ual ~ TM,~ ~~m,~nt Opportunity al o rtunity employer. It is the policy Roanoke County is an equ PPo of the county to follow a practice of non-discrimination. Employees of the county and applicants for ~loyment are afforded equal oppor- tunity in all aspects of personnel management regardless of race, color, religion, age, sex, national origin, political affiliation, handicap or disability or veteran status. their grq~loyees are also protected against sexual harassment b kind of supervisors or fellow workers. aSexu~al~' haraosf~~s, 1 proposals or unwanted attention including suggestions of a sexual nature. C, ~ artment of Human Resources the Board of The Department of HLUnan Resources is established by Supervisors and is respon this handbook nand eestabl shingtpersonn~el the personnel policies in licies. Human rules and regulations to comply with these p° 9 count nsible for employee trainin Y Resources is also respo sitions. benefits, employee relations and recruitment for county Po If you have a personnel-related question, first ask your art~rnent visor. If he or she is unable to assist you, contact the Dep of Human Resources. 1 C H A P T E R I I GETTING STARTED A, nnplication Process to ees interested in Applicants for county employment ° ar ~ fired to Mete an obtaining another job with the county ~ lications may be Application for gnployment Form. Employment app obtained in the Department of Human Resources and are only accepted sted itions which are currently vacant or, in certain for those po P°S 1 of available applicants. Positions situations, to establish a poo da in the Department of are posted for a minimum of five working ys Human Resources and other county locations. Job Interest Card leted obtained in the Department of Human Resources and ~Y ~ CO~sted. by individuals who are interested in a position which is not po The Job Interest Card system allows the Department of Human Resources to contact those individuals by mail if the position of interest is posted within six months. Applications are screened by Human Reso~urnces t dal fled applicants applicant meets the minimum job requ are referred to the appropriate department or office for interviewing and recommendation (or selection in employment the n receiving individuals in the constitut the 1 Depart~nt of Human Resources recommendation (selec~i~~s by notifying the selected applicant and completes the hiring p ition and the those applicants who were not selected for the 1~required, the appropriate constitutional officer prepares, necessary orders for presentation to the Circuit Court. locations remain "active" for a period of six months. g~loyment app ition during If an applicant she mnastocontactsther DepartmenttofrH~n Resources. that time he or for a position after the six-month If an applicant wishes to h por she must reapply. active application period, g• Qualifications for Employment 1, Application Process to t mist complete the application Each candidate for emp y~ licants may be process as set fortph in 1oha t t cIhecks •and tests to determine subject to various reemp y~ suitability for the position. 2. Job Description Standards All applicants are required to meet the standards or require- ments for the position as set forth in the job description. 3. Physical Standards All applicants are required to meet the physical standards for the position as specified by the job description or determined by the department head, with reasonable accommodation. Prior to employment, the applicant recommended for hire may be required 2 to successfully c~lete a physical examination. The cost of fired physical examination will be paid by the county and any requ the count A physical completed by a medical doctor chosen by riodicall• throughout examination may also be required pe Y employment for positions where certain physicaire anand d rescue be maintained (i.e. law enforcement and positions). 4• ration of Count -Owned Motor Vehicles pny candidate for employment who will operate a county-owned motor vehicle, must possess a valid Virginia da~v the time of (including chauffeur's license, if necessary) roof of employment. Applicants may be required to show p possession of the required license and may be asked to submit a copy of their Division of Motor Vehicles driving record. Upon an employee who is required to drive a co~tY employment, fired to successfully complete a defensive vehicle will be requ robationary period. driving course within the p 5. Age Limitations Age sixteen is the minimurr- age for non-hazardous employment. There is no maximum age for employment. It is the policy of the county not to base fitness for employ- e alone. All ~loyees are expected to maintain ment on ag performance standards regardless of age. 6• Work Authorization The Immigration Reform and Control Act of November 6, 1986, makes it illegal for employers to employ anyone who is not authorized to work in the United States. All new employees are required to provide documents establishing their identity and authorization to work in the United States.l A menu Eligpbility documents is listed on Form I-9 (~ ~ new ~loyee and Verification) which must be completed by verified by a representative of the county. Failure to provide fired documents within three days of employment will the requ result in immediate termination. C, m~,r,Pa ~f Appointments receive a regular, temporary, or part-time County employees may ular a intments are made to appointment to a position. Reg PPo established positions as specified by the Classification Plan. These positions have no fixed period of duration of service and appointees are eligible to receive all employee benefits. Temporary and part-time appointments are made to those employees not ularl established full-time position. These employees filling a re9 Y rticular length of time and are paid on an are usually hired for a pa hourly basis. 3 Part-time and temporary employees are not eligible for the benefits to ees. Part-time and t~riporary employees received by regular emp Y, rticipate in whose positions meet the criteria for enrollment may pa health insurance and other payroll ded~iib~le i nsa~ s,b an yin of the total employee and county p application and approval. It is the responsibility of Human Resources to inform the ~loyee, upon hiring, what type of appointment he or she will have. D. Orientation innin work, the new employee must ccxr~lete the required Prior to beg' g the r life insurance and health employee withholding forms, 9 ~P and the Virginia Supplemental Retirement Sys~e insurance forms, in the Department of Human Resources. Forms, if applicable, roof of authorization to e~loyee will also be required to show p work in the United States. An orientation session conducted by a Human Resources staff member will be scheduled after appointment. This session will cover all including fringe benefits, and will insure aspects of employment, a rwork is complete. Any employee who that all of the required P pe ected to a delay in compen- does not attend this session may be subj sation and receipt of fringe benefits. eneral orientation session, each employee will In addition to this 9 ~ orientation by his or her supervisor. be given a complete on-the-j r nsibilities, This will include the employ's work environmenttio ~Pf policies to work schedule, safety requirements, and app the particular position involved. E, pr~bationarv Period to ee during the first six months of The work and conduct of an emp Y to t is considered a working the original appointment or re-emp Yom, this time, an employee test period or probationary period. During is required to demonstrate his or her fitness for the du~es~poi Y~ position and suitability as an employee of the ~~tY• riod with no may be dismissed at any time during the probationary Pe Those right of appeal, except where discrimination is claimed. ~loyees with charges of d ~e imasa~otr- forth i.n Chapter V. apUpon through the grilean o pof~the Probationary period, the employee successful comp becomes a regular employee for an indefinite term. to ees will be evaluated by their supervisors after Probationary emp Y to nt, This evaluation is three months from the date to ~ and he supervisor the oppor- intended to give both the errs y tunity to discuss their work 9 r~ e1Oalu ted again priory to nthe The probationary ~loY~ rind. During this evaluation, the completion of the six-month pe _ to ee to supervisor has the aftern completion oft the rperiod norYt~erminate regular employmen the probationary employee. 4 royal of the Director of Human Resources, the With the aPP extend the probationary period for a appropriate supervisor may period not to exceed ~ix addoitiontadamonthTh~s extens on may bewulv~e months from the initia emp y~ in those cases where the employee's fitness f al ~laeX ~d ~or is questioned. The probationary period may itions where the duties of the job require certain training those pos' standards. A list of positions is maintained~ods ar ~ pprovedtfor Human Resources where extended probationary Pe robationary up to twelve lon ee Willi be e aluated as a mininx~n o ne week Prior period, the emp Y to the colrg~letion of the period. The probationary employee accrues both annual lean an~Y iuske lsick at the prescribed rates. The probationary ~ al~ave may not be leave, if necessary, after it has accrued. used until after completion of the initial six-month probationary period. All time away from the job, other than approved sick leave nsator time for eligible employees, must be leave without or compe Y pay, and is subject to supervisor approval. F. Work Routine Regular attendance and punctuality are th~t will be tunesfwhen an operation of each department. However, ~loyee must be absent or tardy from ~rnksibil~it~ toenot fyc stances occur, it is the employee's respo Y iim~ediate supervisor prior to the absence. County employees work a 40 hour work week. The norrna~ h are ~arying are from 8:00 a.m. until 5:00 p.m•; however, the schedules within certain departments. In these situations, i~nediate supervisor will provide the employee with his or her daily schedule. This does not preclude the yupervisor or ~org~easing altering work houorf d~~kno9rt~r~rCheddule.r increasing the normal hours to ees may be permitted to Depending on the nature of their work emp Y alter their work hours with approval from the aPPr f icial deh~t~rt head, constitutional officer or other county offices must remain open and staffed from 8:00 a.m. until 5:00 p•m• Lunch times should be scheduled so that offices are Hoot debt unattended during the day. Lunch schedules should be app Y the immediate supervisor orc o ffi e tpersonne~l sis f ne hour~• ~n standard lunch peril f the employee may be approval from the immediate supervisor~riods and alter working permitted to take one-half hour lunch pe times, provided offices remain open and staffed from 8:00 a.m. until 5:00 p.m• on the nature of an employee's position, he or she maytbe Depending If overtime work is required, required to work overtime ted following the guidelines found in employee will be comperes Chapter VII. 5 While there are no designated times for employee breaks (not including the lunch period), it is understood that employees may riod during the day. Breaktime must be need a brief break or rest pe in reasonable amounts and oPpr ~~ by~~br1eak lur~e~n,~belgivenanso must not conflict with ong g that off ices are open usedd to f ar~rive° at8 work ~lat nor 1 lea~e work Breaktime may not be early. (Break periods may not exceed f fifteen minutes in the morning and fifteen minutes in the afternoon.) 6 C H A P T E R I I I YOU R J O B A. Personnel Files Human Resources maintains a file for each county employee• 'T'his file is the official record of all employment with Roanoke County. rsonal data, benefit records, attendance records, Files contain pe disci linar actions, training records, performance evaluations, p Y and other pertinent information. These files th ether Pr vacdy af~t~r separation from the county. In keep tion b the employee and by personnel files are available for inspec Y the employee's supervisor or other authorized supervisor. ~ employee may review his or her of address n name nt eleP one rnm~er- for an appointment. Any changes n~unber of dependents, or other information should be reported to Human Resources in order to keep personnel records and insurance benefits up to date. B. Performance Evaluations rformance evaluations are conducted, as a minimum, on an Written X' ular employees. Performance evaluations for annual basis for reg also be conducted at other intervals regular employees may identified by the supervisor. These evaluations are not intended to replace the day-to-day performance discussions between the ~loyee and his or her super level rhawthalevel t andd ddevelopment ne dsloyee identify performance 9 Probationary employees are evaluated during the third mont~l~of employment and again prior to the completion of the six-month pe All other employees are evaluated annually on or ab~ n tachieving ra sary date of the last performance evaluation. ~ to ee is satisfactory performance evaluation, the regular. emp Y eligible for a merit increase, provided such increase doesn't place the emplo~~ee's rate of pay above the maximum. The county expects all employees to render dependable and rformance in order that quality services may be satisfactory work I-~ residents, Any non-probationary efficiently provided to county employee who receives a performance evaluatthe app opriate satisfactory level shall be reevaluated by supervisor at the end of thr'~ ~o ~ who° rives atwo oor more unsatisfactory evaluation. Any ~ Y performance evaluationshl at thr~ yearlperiod may vbe subject tto satisfactory level, wi dismissal. C, ~rnoloyee Classification p, personnel classificatio n Pof Human Resou~cesy The Class f cation maintained in the Departure sitions. Similar Plan consists of classified and unclassified po positions with like duties and responsibilities are placed in rade same job class. Each job class is assigned an established paifgcant and a description of the duties and qualifications. Sign changes in job duties should be brought to the attention of the 7 Director of Human Resources. The Director of Human Resources will then review the position and determine if its classif~icaDt ~enctor~of be changed. After review and recommendation by Human Resources, the County Administrator will determine if a position should be reclassified or reallocated in the c it on lmay ibe plan. If a suitable class does not ade -and ob description for established with an appropriate pay g j the class. D. Promotions A promotion is defined as the selection of an employee from a job class in one salary grade for a position in a higher salary grade. To be selected for a promotion, an employee must meet the requirements and qualifications specified in the job description. It is the policy of the county to post job vacancies in accordance with the application procedure described in Chapter II. E. Demotions It is the policy of the county upon demotion and to provide for is appropriate. to treat all employees consistently a reduction in compensation when it The compensation of a denoted employee will be within the salary range established for his or her new position. If the demoted employee's current salary is above the maximum rate est T eisa~~~ that position, the salary will be reduced. employee's salary may be set at any point within the established range for his or her new grade. The new salary will be based upon r~~ndation by the department head, constitutional officer, or other official, and approved b~ ftoh~Dir~reecto Iri f this siRtuat ne../s. the demotion may be based on Pe ob requirements or to employee has displayed an inability to meet j sition is perform the assigned tasks of the position. If a po available, the employee may be assigned to a position in a lower salary grade provided the employee can perform the tasks of the new position. A voluntary demotion may occur if an employee requests and is granted reassignment in a lower salary grade. All demotions must be approved by the appropriate department head, constitutional officer, or other county official after review and concurrence by the Director of Human Resources. F. Position Reclassification The county reserves the right to make changlo ee if etheadutiesahave system and to adjust compensation of an emp y increased or decreased to the extent that a different classification is required. The county reserves the right to make minor changes in the job description or title withouteS~fa tisgt on r~eclassificatson fication. Department heads may requ est must be submitted through at any time during the year. The requ the Department of Human Resources and must be approved by the County Administrator. 8 A position reclassification may be distinguished from a position establishment by the gradual increase or decrease of job dut~ more responsibilities. A reclassified position often changes by than one classification grade or may only change within the same occupational group. Where a position reclassification does not warrant the establishment of a new position, but involves a decision to increase or decrease an ertployee's classification based on gradual changes in job duties and responsibilities, the county's application process described in Chapter II does not applin the position will not be reclassified if there are minor Chang ~ whose job description or title. The compensation for an emp y position is reclassified upward will be ra reams chever~ sbohi9~re present salary or the A step to the ~~ position is reclassified The compensation for an ~ Y~ if the maximum step of the downward will remain the same; however- the employee will not be new grade is lower than the present salary, eligible to receive salary increases. G. Position Establishment and Abolishment reserves the right to establish or abolish positions in The county to the needs of the organization. the Classification Plan according If a position is estabfo shec7,lo he ~re accepted accord ng to the posted and applications ~P Y~ ition is abolished, the county's application process. If a pos incumbent(s) in the position is treated according to the county's layoff procedure. H. Other ClaGG~fication Adjustments The county reserves the right to make changes in the classification ation of employees due to periodic system and to adjust comperes occur market-place or wage and salary surveys. Adjustments may within identified groups or classes of positions or system-wide. The reallocation of a position or positions in the Classification Plan as a result of per iodi s ma ne r~l ~ f i a tionan. d In the suimples is distinguished from a po mentation of periodic market-place or wage and sal o ee,s salaries County Administrator defines the method by which emp Y are adjusted or reallocated in the Classification Plan. This process is wholly separate from the reclassification process. I . I,ayof f Unlike many private employers that are directly subject to market influences, the county is generally stable in its need for employees. This stability in dernandouf~r seriicyes~n~as Noanetheless1yin~timesJof security for those in Y ~ economic crisis, some layoffs may be necessary. 9 procedure Th y Administrator has the responsibility, after conferrthg with the Director of Human Resources. for identifying departments and the job classifications to be affected itions layoff situation. All full-time terr~orary and part-time pos in such affected job classifications or departments within a county department or office will be discontinou~ beinrefull time c regular full-time regular positions. ~ Y positions will then be laid ofiven recal o ordt~ t esinioorder F~loyees thus laid off will be g PP°_ of their seniority with the count ob rformar~ce history well be resolved by considering documented 7 ~ If a position is available, those employeeseafanf a j b c lassification be placed in positions of the same pay g to ee meets the job in other departments provided the emp Y ition sition. Any employee offered such pos' requirements for the Po not to accept that position, will be who elects, in writing, to t and will not be considered terminated from county ~ sY~~~ in the same grade eligible for any other position. If a po to ee shall be and job classification is not available, t ob~classificaiton if offered a position in a lower pay grade and j rovided such the employee meets the position qualifications p position is available. The pay of an employee who accepts a position in a lower pay grade and job classification in lieu of leave-without-pay layoff will remain the ion The salary wi 11 be within the salary range for the new pos reduced to the top step in the new pay grade if the previous salary sition. However, the employee will was above the range in the new po not lose recall rights whether or not such p~ot~ will be pla ~ Where no other placements are availabis~note a~licable to temporary on leave-without-pay. This policy PP work force reductions of less than four months. Recalls employees affected by a layoff will be notified in writing at riate two weeks in advance. They will also be informed of the approp benefits at this time. F~loyees will be recalled as vacancies occur to their former department and job classificaiton on the basis of seniority and documented job performance history. The recall period will not exceed 24 months. g~ployees who have accepted another position within county government wil be entitled to recall on the same basis as employees on leave-without-pay. F~loyees on leave-wit°hofo pvacanciesfin other county departments preferential considerate to ~ wishes to be considered for and job classifications. If an emp y other positions, he or she must complete job interest cards in the Department of Human Resources for all positions oof~ i~ t eat the order to receive preferential treatment, the emp y position qualifications as determined by the appropriate department head, constitutional officer, or other county official and the Director of Human Resources. in Benefits ~p s laid off under these provisions will be placed on a leave-without-pay layoff. This leave will continue for twenty-four months unless the employee declines recall or resigns earlier. Certain employee benefits will continue during this time. FF~loyees will have the option to be paid for accumulated annual leave or to keep the balance as a credit during the time of this time ou Ifpan layoff. Sick leave will remain as a credit during the emplo ee employee resigns or is terminated during this period, Y will be paid the appropriate amount for the unused balance of annual leave and will be eligible to receive the sick leave bonus. The employee on leave-without-pay layoff will not accumulate annual or sick leave while on non-pay status. During the time of leave- without-pay layoff, the employee must pay the e~loyee's as well as the county's contribution to his olohee hs laid off forr longerathan to continue coverage(s). If an ~np Y to ee's share of the a month, he or she must also pay the emp y Virginia Supplemental Retirement System life insurance. J. Stal?d BY In those county departments where there is a need for essential work to be performed nutr~~ndationy of theulappropriate tdeparotment Administrator, upo Y li within the parameters of the head, may implement a stand-b po cY definition of stand by. Stand-by status is differentiated from on-call status by the definitions listed below. The County Admin- istrator may also authorize and incorporat 1 suc as pdernal~peSOCey dures for implementation of a stand-by po cY within the county departments for which the stand-by P° res ou to effect. If you are uncertain whether your polo r nsu~rvisory the be on stand-by or on-call status, ask y I~ Department of Human Resources or consult your job description. F~loyees designated to be on stand-by status will receive compen- sation as authorized by the County Administrator and approved by the Board of Supervisors in the adopted county budget. Non-exempt ~loyees called back to work while on stand-by status will receive compensation according to the county's policy on non-exempt overtime corrq.~ensation. (For futher information, refer to the county stand by policy approved by the Board of Supervisors and on file in the Department of Human Resources.) Stand by: A pre-planned status, where employees are required to be available for specified periods of time to perform essential work outside regularly scheduled hours. E~loyees designated on stand-by status are not restricted in the personal use of time but must be available for call back when contacted by "beeper" radio or telephone. On Call: Status designated by the job description which subjects the employee to call back. K. Termination of Service Those terminating their employment with the county are required to give a minimum of two weeks written notice to the immediate supervisor and a copy to the Director of Human Resources. This notice enables the supervisor to make arrang~ee shouldaalsolct and provides for work continuity. The enp Y Htunan Resources to make provingsionslofo~Ian exit interview. The supervisor and the terminate emp y by mutual consent, may waive or modify the two weeks written notice. Employees leaving county service must return any county property in their possession. Property such as manuals, identification cards, books, badges, keys, uniforms, tools, and any other county property must be returned i o ahcheck roaf ter e all~cou~nty • Pr pertly l has wbeen receive the fina p y returned. The county conducts exit interviews with all regular employees leaving the county service. These intervr~nt of Human Resourcesa conducted by a representative of the Depa The purpose of the interview is to gather informatof ~~fo ~Iyleave reduce turnover, make provisions for the mailing rove working con- reimbursement and other vital informatilon,~~bein interviewed is ditions and increase effic esti~ons freely and honestly as the exit expected to answer all qu interview results are kept confidential. L. Anniversary Dates A regular esrtployee is eligible for performance evaluation and con- sideration for a merit increase, on or about his or her anniversary date. If employed in a regular position on or after October 1, 1986, the anniversary date is the date of employment, and will not change. The anniversary date for persons employed prior to October 1, 1986, is the date in effect on October l,lie9s 6,t an pr~tions, also will not change. This section app as well as demotions, other classification and pay adjustments, layoffs, unless the employee is terminated. 12 C H A P T E R I V CONDUCT A. Conduct Standards Upon accepting a position with the county, employees are expected to apply themselves efficiently to the performance of their assigned job duties, to be timely as well as regular at attendance at work, and to provide satisfactory work performance. Failure to follow these standards will normally result in corrective action by supervisors. The conduct standards listed in this chapter are intended to be illustrative. It is not possible to list every conceivable infraction and therefore those listed are not exclusive. Other forms of misconduct or nonperformance will be treated consistently with these guidelines. Although the county attempts to offer corrective counseling whenever possible, immediate dismissal may result from situations where, in the opinion of the county, corrective action is not appropriate. It is not the intention of the county in issuing this handbook~to alter the at-will nature of its relationship with county emp y To the contrary, this handbook provides the employee with a general understanding of what can be expected if there is a violation of certain policies and procedures. B. Counseling Corrective action by the supervisor may take the form of an informal counseling session or formal written notice, or other disciplinary action depending upon the severity of the situation. Counseling is not a prerequisite to taking formal disciplinary action. Counseling is intended to be an informal process of discussion between supervisor and employee relating to work performance and conditions or behavior problems which, if not corrected, could lead to disciplinary action. The counseling session is expected to be a private meeting between supervisor and employee which allows an interchange between them as to the course of action to be taken to improve performance or correct behavior. C. Disci linary Action Disciplinary action is a formal procedure for taking corrective measures based upon violations of expected conduct or unsatisfactory job performance. Misconduct by an employee will normally result in a reprimand, suspension, demotion or dismissal. Each type is described in an effort to inform each employee of the consequences of misconduct and to maintain uniform standards of discipline throughout the county. Reprimands Reprimands are normally issued for violations which include, but are not limited to, unsatisfactory attendance, abuse of sick leave (see 13 definition in sick leave section), abuse of county time such as unauthorized time away from the work area or the u ~° ict~ o ty of~a to perform personal work, offensive language, traffic violation while using a county vehicle, failure to abide by the established safety belt policy, or unsatisfactory job performance. The employees's supervisor will first discuss unacceptable conduct with the etr~loyee and recommend correction. The first discussion is defined as a verbal reprimand. In this discussion or verbal reprimand, the employee is advised and cautioned with regard to misconduct. The employee is further cautioned that misconduct of any nature within the next twenty-foupr monTtyhs will ,normally gesupolt in a written reprimand or other disci lira action de in u n the seriousness, nature, and type of misconduct. If further misconduct takes place, the employee will be given a written reprimand. At the time the written reprimand is issued to an employee, the written reprimand wil' indicate the nature of the misconduct (i.e. unsatisfactory attendance) and the employee will be allowed to provide any explanation for the misconduct. Written reprimands remain active for twenty-four months. A copy of the written reprimand is given to the employee and a copy is placed in the ~nployee's personnel file. At the end of the active period, reprimands are removed from the employee's personnel file and retained only for archival purposes. The retention period for inactive written reprimands will be in accordance with the retention schedule established by the Commonwealth of Virginia. S_uspens ions Suspensions are normally issued for violations which include, but are not limited to failure to follow a supervisors instructions or perform assigned work, failure to abide by safety regulations, failure to abide by established county policies, reporting to work or working under the influence of alcohol or illegal substances, leaving the workplace without permission during woy pngpehoYrs, unexcused absences, unauthorized use or misuse of count ro rt or records, sleeping during working hours, and when the second active written reprimand is issued. Disciplinary action for such violations will normally result in suspension of not more than five work days specified by the supervisor without pay. Suspension notices remain active for thirty-six months. A copy of the written suspension notice is given to the employee and a copy is placed in the employee's personnel file. At the time the written suspension notice is issued to an employee, the written suspension notice will indicate the nature of the misconduct (i.e. failure to follow a supervisors instructions) and the employee will be allowed to provide any explanation for the misconduct. At the end of the active period, suspension notices are removed from the employee's personnel file and retained only for archival purposes. The retention schedule for inactive suspension notices will be in accordance with the retention schedule established by the Commonwealth of Virginia. 14 Dismissals Dism normally occur for violations which include, but are not limited to, absence for a period of two consecutive work days without notification, use of alcohol while on the job, use, possession or sale of unlawfully possessed controlled substances while on the job, willfully falsifying or damaging county records or property, theft, unauthorized removal or unau~liz~ ~ ~e os t ethe county records, information or property, g ng worksite, willfully violating safety rules where there is a threat to life or health, participating in a work slowdown, sit down or strike, unauthorized use or unauthorized possession of firearms, dangerous weapons or explosives, threatening or harassing other employees, a supervisor or a member of the public, accepting or offering bribes and, criminal conviction for acts of conduct occurring on or off the work site which are directly related to job performance or of such a nature as to directly affect public conf idence in the performanc~ of the county's business. The second active suspension notice or the third active written reprimand will also normally result in dismissal. A copy of the dismissal notice or other notice of disciplinary action is given to the e~loyee and a copy is placed in the personnel file. At the time the dismissal notice is issued, the appropriate supervisor will notify the employee orally or in writing (see section on F~loyee's Right to Notice in this chapter). Actions of dismissal may be taken in other circwnstances where the employee does not meet the conditions of employment for the position, such as: unsatisfactory job performance as evidenced by receiving two unsatisfactory performance evaluations in a three-year period; failure to maintain valid licenses or other qualifications necessary to perform the job; inability to perform the work required. D. Other Suspensions An employee may be suspended without pay during an investigation of alleged misconduct. Ftiirther, any e~loyee who is arrested for or charged by indictment or other legal process with the commission of a felony, a crime of moral turpitude or any offense of such a nature as to directly affect public confidence in the performance of the county's business may be suspended without pay. In the event the employee is cleared of all alleged misconduct as a result of the investigation, the employee shall be reinstated without loss of any benefits or time in service and shall be paid his or her regular compensation for the period of suspension. However, if as a result of the investigation, the supervising authority determines that further suspension is warranted (under "C" above), the employee will receive credit for the period of suspension already served. Before any suspension goes into effect under this section, the employee shall be afforded the opportunity to receive notice of the reasons for the suspension, either orally or in writing, and to 15 offer reasons why the suspension should be with pay. In exceptional circumstances, a constitutional officer, department head, or other appropriate county official, after consultation with the Department of Human Resources, may approve a suspension with pay of an employee who is the subject of an investigation. If as a result of any such investigation it is determined that no suspension should be imposed against the employee, any charged annual leave shall be reinstated. The use of this procedure shall not limit in any manner the disciplinary action which may be taken against the employee as a result of the outcome of the investigation. E. Grievance Procedure Nonprobationary employees are entitled to use the county Grievance Procedure for any matters relating to the application of these conduct policies. Probationary employees are not entitled to use the Grievance Procedure except where discrimination on the basis of race, color, religion, age, sex, political affiliation, handicap or disability, vete-an status or national origin are alleged. F. Rebuttal Statement The employee may place a statement in his or her personnel file as a means of explaining situations which lead to disciplinary notice. This statement is not intended to take the place of the grievance procedure and will not be considered management notification of a grievance . G. procedural Guarantees Roanoke County employees who are firefighters or emergency medical technicians are eligible for certain procedural guarantees provided by state law. These protections apply whenever a firefighter or emergency medical technician is subjected to an interrogation which could lead to dismissal, demotion, or suspension for punitive reasons. These procedural guarantees can be found in Chapter 10.1:1 of Title 2.1 of the Code of Virginia, 1950, as amended, Sections 2.1-116.9:1 through 2.1-116.9:5. If you have questions or desire further information about these procedural guarantees, contact the Department of Human Resources. H. Investigations Under appropriate circumstances and in accordance with administrative policies and current law, the county may conduct such investigations or tests, including drug and alcohol testing, as deemed necessary in its investigation of unacceptable conduct. Such investigation or testing is made on recommendation of the appropriate department head, constitutional officer or other county official and upon consultation with the Department of Human Resources and the office of the County Attorney. 16 I. Fh~loyee's Right to Notice Prior to dismissal of any employee, demotion, transfer in lieu of removal, suspension or issuance of written reprimand, the emplo~ee shall be given oral or written notice of the offense by appropriate supervisor, department head, constitutional officer, or other county official. The supervisor, department head, constitutional officer, or other county official shall also consult with the Dep~ ftme-n in lieu of resr-oval~ sus lpexLSion ore issu manse aof demotion, written reprimand of any employee. J. Sexual Harassment The County has an obligation to maintain a place of employment that is free of harassing, abusive, or disruptive conduct and is committed to taking positive corrective aciton where the need arises. Sexual harassment is a violation of Title VII of the Civil Rights Act of 1964, as amended, and will not be tolerated. Definition Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitutes sexual harassment when: - Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment. - Submission to or rejection of such conduct by an individual is used as a basis for employment decisions affecting such individual. - Such conduct has a purpose or effect fors ~etanot~alof interfering with an individual's work pe creating an intimidating, hostile or offensive work environment. Examples of Sexual Harassment Sexual harassment may include but is not limited to (1) verbal harassment or abuse, (2) subtle pressure for sexual activity, (3) unnecessary brushing against, patting, or pinching, (4) requesting sexual favors accompanied by irrq~lied or overt threat concerning an individual's employment status, or promise of preferential treatment with regard to an individual's employment status, (5) actions or activities which express employment preferences motivated by sexually oriented concerns even though frivolously intended. Statement of Action Individuals who experience sexual harassment should make it clear that such behavior is offensive to them, and upon its occurrence or repetition, should bring the matter to the appropriate supervisors attention or to the attention of other County officials, including 17 the Director of Human Resources. Supervisors or other appropriate officials will imrtiediately deal with any act of sexual harassment of which they become aware, calling attention to the County's policy regarding such behavior or if appropriate, applying disciplinary action. Also, employees may use the County's grievance procedure for relief or remedy for acts of sexual harassment. Violation or misapplication of this policy may result in disciplinary action, including discharge. The County's commitment to eliminate sexual harassment from the work place should not be viewed as a license for employees to engage in unfounded, frivolous, or vindictive actions in violation of the intent of this policy. In dealing with the complaints of sexual harassment, due process will be observed and the rights of all parties will be protected. 18 C H A P T E R V G R I E V A N C E P R O C E D U R E A. B. C. Purse It is the purpose of this procedure to afford an immediate and fair method for the resolution of disputes and coyplaints which arise out of the employer/employee relationship. Employees are encouraged to discuss problems concerning their jobs with their immediate super- visor. The purpose of this procedure is as follaas: - To provide employees a method by which bona fide complaints can be considered rapidly, fairly, and without fear of reprisal. - To encourage employees to express themselves about the con- ditions of work which affect them as employees. - To instill in employees confidence that personnel actions are taken in accordance with fair and uniform policies and proce- dures. - To develop in supervisors a greater sense of responsibility in dealing with employees. It is believed that the majority of the employer/employee problems will be of such a nature that they can be settled by the employee and the supervisor to the satisfaction of both and, if not, the following procedure shall be followed. Coverage of Personnel All regular county employees are eligible to file grievances, including employees of constitutional offices, except board-appointed and elected officers, the county administrator, assistant county administrators, department heads, and probationary employees. Probationary employees may file a grievance if the complaint involves a charge of discrimination. However, assistant county administrators and department heads may file grievances regarding disciplinary actions limited to dismissals. Definition of Grievance A grievance is a complaint or dispute by an employee relating to his or her employment, including but not necessarily limited to disci- plinary actions involving dismissal, demotion, suspension or written reprimand; dismissals resulting from formal discipline or unsatisfactory job performance; concerns regarding the proper application of personnel policies and regulations; acts of reprisal as a result of utilization of the grievance procedure or of participation in the grievance of another county employee; and complaints of discrimination on the basis of race, color, religion, age, sex, political affiliation, handicap or disability, veteran status, or national origin. 19 Ccx~laints are non-grievable when they involve t at ~t~~tablish- nances, statutes, or established policies or regu or ment or revision of wages, salaries, position classificatio o~rt~oted reclassifications, or general benefits; failure to be p except where the employee can show that established policies were or a lied fairly; work activity accepted by the not followed PP to t or work activity which may be ~nPloyee as a condition of emp y-~1 reasonably expected to be Part of the job content; the measurement and assessment of work activity through performance evaluations, except where the employee can show that the performance evaluation discharge, demotion, lay off because of was arbitrary or capricious; or ~ abolition, except lack of work, reduction in work force, j where such action affects an employee who has been reinstated within the previous six months as the r b o th~f der ~is~~~t a~ ~ ~ a grievance. In a grievance 9 action shall be upheld upon a showing by the county that there was a valid business reason for the action and the employee was notified of such reason in writing prior to the effective date of the action. D _ ManacfP_Ti1P~lt Ri4htS Nothing in this procedure is i~he do ty to ~ t~~ollawl~ifyp~~ existing management right of be exercised in an vided, however, that none of these rights may arbitrary and capricious manner: - Direct the work of its employees as well as establish and revise wages, salaries, position classifications and general employee benefits. transfer, assign and retain employees within - Hire, promote, the county government. - Maintain the efficiency of county governmental operations. - Relieve employees from duties in emergencies. - Determine the methods, means and personnel by which operations are to be accomplished. E. lo~~ Rights and Representation At the Step III fact-finding meeting and the Step IV panel hearing, rievant shall be permitted to be accompanied by or represented the g at his or her own by an individual of his or her own choice, expense. Any supervisor or other management official who makes sub eect sto to ee on account of a grievance may 7 against an emp Y strict disciplinary action including demotion and termination. t the parties to a grievance may extend time By mutual agreemen rocedure unless otherwise herein periods established in this p provided. 20 F. Grievability whether or not a matter is grievable shall be Decisions regarding t of either made by the County Administrator on Forn- p+ at the reques management or the grievant, and such decision shall ~ ~~ abilhty ten work days of such request. Such determination of g the grievance process, but, in any may be made at any t ~ du~a 9 ng• A vision relating to grieva- event, prior to the p be appealed by the bility made by the County Administrator may for a hearing on the grievant to the Circuit Court of noanOfo Creview of the decision of issue of grievability. Proms g tituted by filing a notice of the County Administrator shall be iris a al with the County Administrattt~ l~cision ~Withins f iveerdays Ply date of the administrators wri thereafter, the County Administrator shall transmof the th~lsirocki of the Court to which the appeal is taken: A copy al and the the County Administrator, a copy of the notice of appe , exhibits. The failure of the County Adlninis~ea~l~ mar gh~tof records within the time allowed shall not P J issue a rievant. The Court, on motion of the grievant, may the g irin the County p~ministrator to transmit Writ of Certiorari requ 9 rovided in Section the records on or before a date certain as mended. The court 2.1-114.5:]E of the 1950 Code of Virginia, reverse may affirm the decision of the County Administrator or may or modify the decision. The decision of the Court is final and is not appealable. rievability may occur at any step of the procedure The issue of g 1 hearing, and once raised the issue shall be prior to the Pane rocessing of the grievance. In any event, r~olVed before further p rior to the panel the issue of grievability s to have been lwa~ived. hearing or it shall be deemed The classification of a complaint as non-grievable shall not be con- strued to restrict any employee's right to seek or ~ag~l Hints rovide customary administrative review of comp right to P of the grievance procedure• outside the scope G, poli All stages of the grievance beyond the informal discussion shall be the Department of Human Resources• in writing on forms supplied by Beyond the informal discussion, both the grievant and the respondent may call upon appropriate witnesses as provided in this procedure. r ievance to wr it~.ng he or she must Once an employee r~uces a g ted to be sp~ify on the appropriate form the specific relief expec art to irements of the grievance obtained through use oftial s rocedural~requ ilure of either P or of comply with all substan P procedure without just cause will result in a decision a tfanot in art on any grievable issue, provided the p Y the other p Y fiance within five (5) work ~liance fails to correct the non-comp the other party of the days of receipt of written notification by the grievant compliance violation. Such written notification by shall be made to the County Administrator. Failure of either party 1 with all substantial procedural require- without just cause to comp y tents at the panel hearing shall result in a decision in favor o the other party. 21 H • Pry e the Grievances, as defined above, shall be processed in following manner- 1. Informal Discussion laint shall discuss the problem directly ~ ~nployee with a CO~ a supervisor. The complaint need not be with his or her imY-ed this period. The time from the redUCed to writing during faint arises to the occurrence of the event pt e°@~S 11c1a a supervisor shall not discussion with the emp Y ,fie i~~ediate supervisor shall exceed thirty calendar days. the give verbal response within five work days follh wi~o~l discussion. If a problem cannot be resolved ~'oug rievance discussion, the employee is entitled to pursue the 9 through the procedure outlined below- 2. Std If the e~loyee's complaint is not resolved as a result file a above-provided informal discussion, the employee may written grievance with his or her department head on Grievance Form B no later than five work days following the termination of rocess. The department head shall the informal discussion p submit a copy of Form B to the Director of Human Resourcesor u receipt. The department head shall convene a meet relating to purpose of ascertaining the facts and circumstances rievance within three work days. The grievant and depart- the g rsons who may }~e present at this ment head are the onlycall witnesses during this meeting to meeting. Either party may on the grievance. A written present facts and evidence bearing response by the department head shall be made t~~eng r1~na within three work days following the first step co y of the response shall be provided to the Director of Human p Should the response of the department head not Resources- the grievant may proms to Step II. resolve the grievance, 3. Step ??• If the first step written response doe, not resolve the the grievant may so indicate on the Grievance Form B grievance, r riate assistant county and submit the grievance to the app oP level manage- administrator, constitutional officer or other top should the ment official within five working days- However, the next level of supervision be the county administrator, meeting as grievance shall progress to Step III. A fa shall begheld by the required in Step I to review the a~inisr tator, constitutional appropriate assistant county officer, or other top level mana9ernent ° ate assistant county work days. The grievant and the app op administrator, constitutional officer, or other top level manage- 22 may be present at this meet official are the onlycpels ~ d~~g this meeting to meeting. Either party may on the grievance. A second present facts and evidence grievant shall be provided within step written reply to the g and a copy of three work days following the second step meeting, the reply shall be provided to the Director of Human resources. 4 . Ster_. does not resolve the If the second step written ind~P°~ on the Grievance Form B grievance, the grievant may t p~7ministrator. and appeal the second step decision to the Coon y Submission of the third step mush °Adm~istratorlshallrmeet with the second step reply. The Coun y the grievant within three work day~oof~~tshall~n t~~~ time is necessary. Such extens A three additional work days except by ~atual agreement. ti as required in Steps I and II to review the fact-finding mee ng Administrate within three grievance shall be held by the County rovided. At the Step work days, unless extended as hereinabove Phave a representative III fact-finding meeting, the grievant may 1 al counsel. prP~n_t. If the grievant is represented by ~ ither party management may likewise be represented by t~P ~t facts and may call witnesses during this meeting t Administrator evidence bearing on the grievance. The Coup Y to the grievant within three work shall render a written reply and a SPY of the reply days following the third step meeting, shall be provided to the Director of Human Resources. 5. St_~N- If the third step written response of the County Administrator rievance, the grievant may proceed with does not resolve the g a anel hearing. the grievance by requesting P est for the fourth step panel hearing shall be submitted The requ in writing to the County Administrator on FO~ ~in'stratore work days of the third step reply of the Coun Y est for The County Administrator shall submit a copy of the requ Resources upon receipt. a panel hearing to the Director of Human with the panel Administrator shall arrange a hearing The County forward copies of the ~nbers to hear the grie~anceT panel shall be appointed by grievance to the panel d shall consist of three regular the Board of Supervisors, ear terms- ~bers and two alternate members appointed for three-Y cement of ~e panel shall select a panel chairman at the comnen To insure an impartial hearing each grievance panel hearing. Sed of any persons having panel, such panel shall not be CO1~f~O heard, or with the direct involvement with the grievance being the grievant, rise to the grievance, for example, problem giving at an manage- the County Administrator or supervisoa ~~ P11 ~ 9 venent with the ment step. Also, no attorney having nor a partner, associate, subject matter of the grievance, e~loyee or c°-~lOyee of such an attorney shall serve as a 23 the following relatives of a partici- panel mernber• Furthermore, rtici is spouse shall pant in the grievance process or a Pa ~'. descendants nel members: spouse, Parent, child, not serve as Pa niece, nephew and first cousin. Should any of a child, sibling, 1 member shall be disquali- of these relationships exist, the P~ 1 der shall serve for f ied from serving and an alterana~ti sPh~ hear the appeal within the grievance hearing. The P ten work days of receipt of the case- 5. Hearin Procedure and Decision The panel shall adopt such rules and procedures as it deems necessary and desirable consisto r 1 on~the lnte~rp~tati~' on and panel has the responsibility t 1 licies, rules and regu application of the county's personrie p° ative to formu- lations in the case. It does noL-oetdur~ t The panel shall set the late or change policies or P the grievant and mana9~nt• time for the hearing, and notify The panel hearing shall be held as follows: r riet of attendance of Persons The panel shall determine the p oP rovided at the request of not having interest in the hearing, P 1 may at the the grievant the hearing shall be private. '~ P~ beginning of the hearing ask for the statements r1evantlor the issues involved. Exhibits, when offered by t el and, when so county, may be received as evidence b~ t~~ r~rd. received, shall be marked and made pa or their representative, shall then present their The County, estions or claims and proofs and witnesses who shall submit to a ~ by the other examinations. This process will than ~ retphels procedure grievant. The panel may, at its discretion, Y rties and but shall afford full and equal opportunity to all Pa roofs. witnesses for presentation of any material or relevant p offer evidence and shall produce such additional The parties may deem neceS~rY to an understanding and evidence as the panel may 1 shall be the judge of determination of the dispute. The Pane offered. All evidence relevancy and materiali~~nc oft panel and of the parties. shall be taken in the p ifically inquire of all parties The panel chairman shall spec whether they have any further proofs to offer or witnesses to be n receiving negative replies, the chairman shall heard. UP° closed. declare the meeting ~ reopened by the panel on its own motion or The hearings may rt for good cause shown at any time uP°n application of a pa Y before the decision is made. orit decision of the panel shall be final and binding in The maj Y all its determinations de is on lof t paneltshall lbe f ledain written policies. The 24 writing by the panel chairman with the County Administrator not later than five work days after completion of the hearing. The decision shall be made in the fo Y~ietCounto ~inist~ ator t the decision shall be transmitted b~~ emQloy a and the employee's Director of Human Resources, assistant county administrator, constitutional officer or other top level management official. The parties to the grievance, by mutual agreemeit~, s restablPsed chairman may extend any or all of the time pe in the hearing procedure. rievant must bear the cost involved in employing repre- The g his or her case. sentation or in preparing lenient any remedy to the The County Administrator shall imp extent that it is consistent with the eVpr~ov~hpanel decision written policies. If either party el and is not so consistant, h~ or she shall inform the pan the other party within five (5) calander days of receiving of the decision. Either party may petition the circuit court for an order requiring implementation of the panel decision. ~~ C H A P T E R V I A D M I N I S T R A T I V E P O L I C I E S A. Travel Reimbursement fired to travel in connection with their work Those employees requ will be reimbursed for reasonable work related travel expenses. ect to rior approval by the e~loyee's immediate All travel is subj P, supervisor. For further information, refer to the County Trave Policy on file in the Department of Finance. B, Safet ob is of the utmost impor~~• Therefore, it is the Safety on the j to ees to observe the safety rules responsibility of all county ~P Y established for their position. ire the use of machinery, equip- Fmployees whose job descriptions requ ro r usage. These meet or tools will be trained in their P~ o use the proper employees will also be trained whited i rsequired for the job. persona' protective mired to use a county vehicle, whether Employees who are requ ted to follow the estab- occasionally °andnstate safety pro~ur~ d traffic laws. lished county arent defect in county equipment must be reported to the Any app ~ iate su rvisor as soon as possible and preferably employee s immed ~ accident involving county equip- prior to beginning the shift. Any to ee's immediate supervisor meet must also be reported In addition, if an accident involves a regardless of the cause. county vehicle, the ~loyee must follow the ~tFailuretofollana reporting procedure described in rohir ~ ~k Protective equipment established safety rules or imp pe will be considered a vi ono W° 1 ~ followedst~ards and the appro- priate disciplinary acts C• Use of County Vehicles 1• Class Distinctions risible at all times for the proper care and bnployees are respo -~~ vehicles used in their work. maintenance of county ted to E~loyees who will operate county vehicles are expec possess a valid Virginia driver's license cl~dlargervthan chauffeur's license if they will be driving a pickup truck on a regular basis. The invalidation, revocation ion of an employee's drivers' license or any or suspens rted to the immediate supervisor and restrictions must be repo may be considered suffic~a e safetypr~~u~reslmustrbelfollsowed Established county and s while using county vehicles. Regardless of class distinction, each a e arena defects andt the periodic inspection to check for any PP For further general maintenance of the vehicle. vehicles, refer to infornmation regarding use and care of county rtment of the Vehicle Management Manual on file in the Depa General Services. 26 The departmental use of county vehicles falls into three classes. Class A vehicles which are assigned to an individual employee, Class B vehicles assigned fromrihe acaniral ono a ptask and Class C vehicles which are regu Y 9~ rmitted to basis . F~nployees who drive co~tYardl1esso fa the class . use vehicles for personal use, reg 2. Report of Accidents If an ~loyee is involved in an accident with ~oco e t ~-O4'n~ vehicle, he or she must follow certain steps l~ accident. The immediate supervisor must be notified of the accident as soon as possible, but not later than the next working day; If the accident involves bodily injury, property doge or involves another person. an investigation must be completed by local law enforcement personnel. A Vehicle Accident Form must also be completed and sut~mitted to the Risk Manager. All accidents are reviewed internally by the Vehicle Committee. Contact the Department of Accident Review Human Resources to obtain further information on accident reporting. 3. Sa~~ nr;ver Recognition drivers of county-~n~ vehicles is Safety awareness by nize those encouraged. To promote safe driving and rhasgdeveloped a employees with good driving records, the ca.alty Safe Driver Recognition Program. Any individual who operates a county vehicle in thetionrscontacts the~Denartments of 1gHum~an For further informs Resources. D. Inclement Weather Policy ardless Employees are responsible for reporting to work on time rice, or of weather conditions. When Condit ~ons o istor suchpoa t ng -to work other storms that cause transpo problems, the employee must contact his or her immediate super~v;sthe rvisor's opinion, the employee is not requ If, in the suPe to ee to take annual leave or supervisor may permit the ~ Y to ee who fails to report compensatory time as appropriate. ~ ~P Y to ee is an absence will be subject to discipline. If the ~ e~loyee required to work, all time absent will be without paYlo ee to work shall be granted leave if it requires another emp Y overtime, unless approved by the immediate supervisor. In extreme weather conditions, some or all county offices may be closed, as determined by not fied~through~ theiras~pervisor or tthe occurs, employees will be local media as appropriate. Those non-exempt err~loyees who must report to work during inc n~at weather, regardless of authorized closings wil~nradditiopato their the regular hourly rate for all hours worked, fired to work will regular salary. ~e~t personnel who are requ in receive amatory time, if eligible, for all hours worked, addition to the regular salary. 27 g~loyees who are not required to report to work will not be penalized during authorized closings. E, Nepotism It is the policy of the county not to place immediate family members in a supervisor-subordinate relationship,wlt(Thishi nc~ es paeg~tular, regardless of the working to ~.) The immediate family shall part-time and temporary ~?la en, brother, sister, parents, and include only: spouse, grandparents of the employee and the spouse. F. Smoking Policy A policy is established and on file in the Department of Human Resources which prohibits smoking in certain areas of county-owner (including leased space) buildings and facilities. 28 C H A P T E R V I I YOU R P A Y A, Classification Plan 1. The pay of all regular employees is established by the Classification Plan. The Department of Hurt-an Resources is responsible for developing and maintaining a uniform plan. " rades" are assigned for every position in the 2• Pay rang °r g rade consists of minim~un and Classification Plan. Every g ition. Initial employment is maximum rates of pay for a I~ ition. If a new normally at the minimum rate of pay for the pos e~loyee more than meets the minimwn qualification of the he or she may be appo~t~ at uP to 10~ above the position, pion. Approval must be obtained from minitmmi rate for the pos' to ee is hired at a rate of the County Administrator if an ~p Y pay which is more than loo above the minimum rate for the position. 3, p,s may be approved or authorized by the County Administrator, new ~loyees may be hired below the minimum ratethe pCounty the position. In unusual circumstances the maxims for Administrator may authorize a rate of pay the position. B. Recording Work Hours personnel covered by this handbook must record all hours of work on an approved time sheet or time card. These must be submitted toles immediate supervisor after completion of the biweekly pay Pe The iMnediate supervisor apprP esohou~ f~?o~k~ and departmental time records are forwarded to the y C. Pa da s id on a bi-weekly system. Paydays occur on alter- F~loyees are pa ear. If a payday falls on a holiday, pate Fridays throughout the y employees are paid the work day before the holiday. D . Dedu= ~ The amount of salary earned and the amount of salary received will differ. This is a result of deductions from pay. Some deductions law and others are made upon the employee's request' are required by deductions are State and federal income taxes and social tsecuri~ and other wage required by law, as well as garnishments, to ~,s assignments. These payments are deducted from each emp Y salary according to the pr~r ~ ~~ at thed employee as erequestl other deductions are voluntary savin s bonds, credit union These may include health insurance, g sation the payments, united way contributions, deferred compen a roll Roanoke County Beneflex Program or other approved p y deductions. 29 E. Nonex t Overtime Compensation t are carmen-~t~ a~Ording to Those employees classified as nonexemp followi ra ra hs. the guidelines established and described ~ the ou of ~ gstatus UP°n ~PlOY~-nt, your supervisor will inform y t or other) of your position. (nonexemp ation will begin after completing the normal forty Overtime compens roll r ins hour work week. The standard work week for pay ~ p°~s ~er- on Saturday (12:01 a . m. ) and ends on Friday (012 s 00~if ~t~htem~ployee' s time compensation in the form of time and hourly rate of pay is provided for all hours actually worked over the established work week• Sick leave, annual leave, forty during and holiday hours are not considered actual work hours. Those ~loyees `"fiO~ Primary duty is law enforcanent or fire pro- tection as defined by the Fair Labor 8 ~n~ds Y~ superv gsor ewill an extended work period. UP°n ~ ition is considered law inform you as to whether or not your pos enforcement or fire protection. The extended work period is twenty-eight days, and time and one half to ee s hourly rate of pay is provided after actually working the ~ Y, ~ ei ht da riod. Sick leave, annual leave, 171 hours in the twenty- g Y I~ and holiday hours are not considered as actual work hours. late su rvisor prior All overtime work must be approved by the inured' Pe, any work. The overtime payment is provided on the to beginning time sheet which contains check following submission of the biweekly the overtime work. n ~,P,-t ; ~ sensation F . ~csi ~ .~ t receive either compensatory Those ~loYees classified as exemp ~ accordance with time or discretionary time for overtime hou~a, In order to be the guidelines listed in the foll o ii a tl~' es mus~ it into either an considered exempt, an employee's j ified by the executive, administrative, or professional cater t' your supervisor federal Fair Labor Standards Act. Upon ~10)~. will inform you as to your status (exemp An employee is designated as Exempt/C~ensatory if he or she meets ob duties of an executive, the criteria for exempt status (j administrative or professional nature) but are below the assisearn department head level. Exempt/Compensatory employees compensatory time off on anhour-for-hour basis foal°isr pra t call worked. Compensatory time must be taken as soon according to the work load of others Pa~~ o 'take corr~ensator yti~ work load is such that it is C P story time may be accumulated. as soon as it is earned, ~~ not exceed 100 hours at However, accumulated compensatea~ o~u~Y 1• (For those employees the beginning of the fiscal y with compensatory time balances in excess of 100 hours ur~i.satory adoption of this section (January 1, 1989), additional cAn~e time in excess of the 100 hours maximum at an e~e °ofiaslye earned year may not be accumul~ ex%es ~~ 00 hours mast be used prior ~ensatory time balances to July 1, 1990)• 30 If an employee moves from a position in which he or she accumulated the compensatory time does not apply to the new compensatory time, sition and all compensatory time accumulated is forfeited. 'T'his po 1 if the new position was a result of a provision does not aPP Y to ee leaves ~tY service, he or she reclassification. When an emp Y If an ~loyee with accumulated forfeits all compensatory ti.me• la off, the compensatory time is placed on leave-without-pay Y compensatory time may be used or held as a balance in case of return to work. However, all compensatory time is forfieted upon termination. An employee is designated as ~empt/Discretionary if they meet the criteria for exempt status (job duties of an executive, admin- istrative, or professional nature), and are at the assistant depart- ment head level or above. ~empt/Discretionary employees do not accumulate overtime hours worked, but are eligible to take t Notef at their discretion based on overtime hours ~rorked. tlormally this level of employee does not take discretionary time off on an hour-for-hour basis.) G, N~lidav C~ensation County offices are closed on eleven holidays which are designated in anted b the Board of Supervisors or Chapter IX, H, and any day aPPo al holida or for state or county the Governor of Virginia as a leg o ees are eligible to take the offices to close. Regular emp Y lar daily rate holiday off from work and receive payment at the regu for time off. (Holidays are considered an eight-hour period of work which falls on the specified holiday.) t to ees designated by their supervisor as having Those nonexemp ~ Y ation for the amount of to work on a county holiday receive compens t for the holiday. time worked at the regular hourly rate and paymen Those exempt employees having to work on a holiday receive compen- satory time, if eligible, for the amount of time worked on a holiday. Departments may be authorized to permit nonexempt employees to „carry" time earned.oon ~s ~l~ o t fined kfrom lthe Department of Human However, authorizati Resources to use this provision. H. Flexible Merit and Meritorious Increase Programs to ees on Classification Plan grade 25 or above, or those Those emp y exempt employees included by their supervi or ~rerece9veleaformerit Flexible Merit Program. Eligible ~ Y rformance. The based on pe increase on their anniversary date, percentage amount of the ~ ex b d et each fiscal yeare is determined in the adoption of the co y 9 31 FF~loyees not eligible for ~retorious lnncrease Program deEslclgi above, are eligible for the rcenta a increase employees may receive an additional meritorious Pe additgon to the based on documented outstanding performance, regular merit inintained in the ~~ tment of Human Resourcesr~The guidelines are ma percentage ait~ount °f ante b Bret each fiscal ya e r is determined in the adoption of the co y g 32 C H A P T E R V I I I BENEFIT S p,, Health Insurance Each regular employee is eligible to participate in the county health plan. The cost of the health plan is partially funded by the county with the r~nainder being deducted from the ~ aoYl~'ed towwards The county's contribution for the health plan ma to ~ electing not other approved insurance coverage for those e~ Y to enroll in the county's health plan. The ~loyee may enroll in the health plan at any time duo e 9 u~lopayy meet. If an employee is on leave without pay period, the employee will not be eligible to iece~ve~olledl hn a~~ insurance contribution for the month. ~ Y laining the plan in county health plan will receive a handbook exp detail and the benefits provided by the plan. Upon leaving county service, employees may elect to continue health insurance coverage under the county's group health care plan in accordance with provisi~ ~ I ddition~lenrolled famll Y Bmembers Reconciliation Act (COBRA). may continue coverage through the county aleflin evsents.ce if coverage would otherwise end due to certain qu y 9 Upon retiring from county service, employees may begin or continue health insurance coverage under the county's group health care plan. Contact the ~par~nealthH lane Resources for further information regarding the county h p B. Life Insurance Each regular employee participates in the group life insurance~ental if eligible. This plan is administered by the Virginia Sapp Retirement System and offers life insurance without the requirement of a medical examinati~• rov des coverage forstwice the amounttof insurance. This insuran p each employee's annual salary when rounded to the next highest thousand for a nat t 1 dea h. Thereis also coverageu for accidental rounded for acciden retirement, coverage dismemberment and acciden~tan~ ~ redness • won als twent five begins to reduce two pe r month until it equ Y- percent of the original value. However, disafivetY Both rd~s, coverage does not begin reducing until age sixty- ~bernient and double indemnity coverage stop at retirement. ~n ~loyrrient, a beneficiary must be chosen. The Department of Human Resources must be contacted after that if t sty publishes la changed. The Virginia Supplemenlat ne of the group life insurance handbook which includes an exp plan. This may be obtained in the Department of Human Resources. 33 C, Worker's Compensation In the event of an accid~it or illness~whil~ tpaidk by the rcounty of work, related med exP tion coverage is at no cost to the employee. Workers com~nsa and provided for regular, part-time and temporary ~P1oY~nsation volunteers. In addition, the employee is entitled to compe ees ~ to help offset the loss of wages while unabion o wo~rk~ ~ pays the not share in the cost of worker's compens tion, accidents on entire cost. In order to receive to ~~ s isor irtmEdiately. the job mnast be reported to the emp Y rt of Accident or Injury The e~loyee must also complete the Repo Form in the Department of Human Re~ f Ht~n Resources dooriefile soon as possible to enable the Depa the claim within ten days of the accident and thus insure coverage. During the first seven calendar days that a regular e~loyee is absent from w- rk as a ~ ult tedjto use a~ru 1~s~Ck leave? if hetor regular employee will expec A special exception may be granted she desires to receive full pay. by the Board of Supervisors in to ~ ~ ha e notlaccrued suffib injury for those new regular emp Y cient sick leave. Such an exception may be granted upon recommen- dation of the department head. After the first seven calendar days and for up to the next ninety work days, the regular e~loyee could receive full pay for on-the-job injury ro°al of ]the Director recomr~endation by the department head, and apP rant u to an of Human Resources. The Board of Supervisors may g P additional sixty work days in special instances. In order to receive full pay, the regular emq~loyee must sign over any worker's compensation checks to the county. to state law, the county may designate a panel of According physicians an employee must visit for examination to verify t e extent of injury or illness. In cases of job related injury or illness which extend beyond approved limits or in cases of permanent disability, the employee will receive the compensation allowed under the Worker's Compen- sation Act. The emq~loyee will not be on pay status with the county during this time and, therefore, will not accrue sick or annual leave. Tb-•omn~(lVIl1F~Y11". Compensatl.on D. County employees who are separated from their j°~ do ethisg atle the apply for unemployment corr~ensation. They ~Y eli i Virginia gmployment Commission. After application is made, 9 - bility is determined on an individual basis. E, v;rainia Supplemental Retirement System (VSRS) The Virginia Supplement Feral SocialSSecurity~retir aement c°vg era9e the State to supplemen 34 VSRS provides a monthly payment to members when they retire and for as long as the member lives. This monthly payment is based upon the average final compensation which is the average of a member's the highest consecutive thirty-six months of salariedrship in~VSRS years of service credit, and the member's age. to ~• The comity is a condition of employment for all regular emp y makes contributions to VSRS ° ~~ ve a omonthly VSRS benefithat retirement the ~loYee may which is five payments are divided into the employee's share, percent of the annual salary, and the employer's share, but each a id b the county as one of the esriployee' s benefits • An share is p Y r of VSRS five years to become vested. employee must be a m~e n retirement. Vested mergers are entitled to receive VSRS berief its upo receive full or partial VSRS benefits depending upon An err~loyee may to ee terminates service with the age at retirement. If an emp Y he or she may be able to withdraw the county before retirement, employee's share depending upon VSRian~~nsofpVSRSeis providedrin visions of the VSRS. A detailed exp th- member handbook. Copies of the handbook can be obtained in the Department of Human Resources Law enforcement officer as(~ovided bye the tStaterpolice Off9cers for the same benefits p Retirement System (SPORS), which is administered by VSRS. Contact the Department of Human Resources for additional information regarding this benefit. F• Social Security A deduction for Social Security is taken out of each employee's salary and a contribution for each employee is made by the county. is are then credited to each employee's account• All These paymen to ee and his or her payments made to Social Security by the emp y employer are totaled and demote amine reteremen t of Social Security benefit which will be rece po G, ~loyee Assistance Program (EAP) The F~nployee Assistance Program (EAP) is provided as a benefit to employees and their immediate family rnernbers. The E on i aP~~lb~ to assist employees and their families resolve Pe letel which may affect their work. The program is comp Y confidential . H• Other Benefits The county provides other benefits in which the employee may voluntarily participate. Such benefits include the $erieflex Program which allows an employee to apply "pre-tax" dollars towards medical nses. The Deferred Cation Program is and dependent care expe to ees to defer paying another voluntary benefit which allows ~iri it towards savings. taxes on a portion of their salary by pp Y 9 Contact the Department of Human Resources for additional information including enrollment in these benefits. 35 C H A P T E R I X L E A V E S O F A B S E N C E A. Annual Leave 1. Gaining Credits Annual leave is based on number of years of continuous service, 's re<=ord.* Leave is and is applied biweekly to the employee applied according to the table below: Annual Biweekly Niunber of Years p,~~ulation Accumulation* of Service 12 days 4 hours less than 5 than 5 but less than 10 15 days 5 hours 6 hours more lg days more than 10 *Note: Leave credits are only applied biweekly plied two times t a 24 times per Per year when year. Leave credits are no ayday during third p a ~~• p there is a 2. Accumulation Annual leave credits may be taken in increments of one quarter hour (fifteen minutes). Credits are applied biweeknon-proba- employee's record and are available for use ~ with pay due tionary employee after they are applied. Absen to annual leave, sick leave, civil leave, military leave or other types of paid leave do not affect the annual lea d absence lation. However, leave will not accrue r biweekly pay period. of forty hours (five days) or more, Pe to ee who is leaving This includes a new e~loY~ or an ~ Y county service or an employee who is on leave without pay. Annual leave credits will accrue to all employees serving a pro- bationary period but these employees may not use annual leave leted the required six months probationary until they have comp an ~~~ probationary period, period. For those serving annual leave may be taken after the initialrsonal r e sons,I the probationary employee must be absent for Pe However, all leave supervisor may approve a leave without pay. without-pay provisions described in this handbook will apply. Annual leave credits may be accumulated not to exceed 240 hours (thirty days) at t 0 da I fan s~loy ° is requi ed onlt he joby fiscal year (June 3 ) the annual leave may be accrued and carried over in excess of thirty days, with the approval of the appropriate department head, or other official, and concurrent redYon the job in one HLUnan Resources. If an employee is requ of the constitutional offices, the appropriate constitutional officer may approve a carryover of annual leave in excess of thirty days. 36 3. ~-heduling Annual Leave Although annual leave is a benefit for the employee, it should ~ scheduled so as not to interfere with the ongoing work effort. Therefore, all annual leave must be requested and approved not less than three working days in advance by the immediate super- o rating departments, annual leave must be visor. (In some ~ The immediate super- requested more than three days in advance. r submission time visor will notify the employee if a longs applies.) No annual leave is granted in anticipation of future annual leave credits. 4• Annual Leave Upon Termination F~rployees who terminate their employtment with the county are t for annual leave up to the maxim~un accrual entitled to paymen ,his includes retirement, rate of 240 hours (thirty days). Pa t is included in the voluntary resignation or discharge. not ~ obtained until all employee's final pay check and may ro riate department(s). county equipment is returned to the app P In the case of the death of an employee, the unused annual leave credit will go to the estate. pn employee must give a two weeks notice of resignoa~ nby ~e annual leave taken during this time must be aPP immediate supervisor artment t not interfere with the ongoing work effort of the depa 5• v„~;riav~ During Annual Leave Any scheduled holiday that falls during an employee's annual leave will not be charged to that leave balance. B. Sick Leave 1• Accumulation lar and probationary employees are provided with 120 All regu r ear. Leave credits are hours or fifteen days of sick leave pe y applied to the employee's record at the rate of five hours biweekly.* be taken in increments of one quarter Sick leave credits may Credits are available for use by hour (fifteen minutes) regular and probationary employees after they are applied to the employee's record. Absences with pay due to annual leaid~leave leave, civil leave, military leave or other types of leave will do not affect the sick leave accumufafo ~• ~u~rsv(five days) or not accrue for any unpaid absence Y to ee or more, per biweekly pay Per1Od• This includes a to ~ on y leave an employee leaving county service or an emp Y without pay. 37 Sick leave credits accumulate and accrue from one fiscal year to the next, There is no maximu-n on the amount of hours allowed to accrue. *Note: Leave credits are only applied biweekly 24 times peg year. Lea is arthi d payday during a month.two times pe Y when there 2. Justification for Use of Sick Leave Sick leave may be used to cover any absence frome~rk a wcori results from a personal illness or injury, would constitute a tagious disease where the employee's Presence hazard to fellow employees, appointments related to health when these appointments cannot be reasonably scheduled during non-work hours, or illness of the spouse, children, parents, and other relative living in the ~loyee's household. The period of absence which may be charged against sick leave is three days for any one family illness, and a maximum of six days in the fiscal year. In unusual circumstances, the Director of Human Resources may extend the three day limit, or the six day ft scar year limit upon recommendation of the supervisoe a~~o riate employees in the constitutional offices). PP P constitutional officer may approve an extension of the three day ear limits for employees under their or six day fiscal y supervision, following the guidelines for sick leave. Sick leave may also be used to cover absences caused by or related to maternity and paternity (including the adoption of children). For more information concerning maternity and paternity, see Chapter IX, D. Sick leave may be used to cover any absence from work caused by to ee's spouse, or the employee's or the death of the b~ her, sister, parents, grandparents and spouse's children, to ~,s hcusehold. The period other relative living in the emp y of absence which may be charged against sick leave is three days for a family death, and a maximum of six days in the fiscal year. In unusual circumstances, the Director of Human Resources ~Y extend the three day limit, or the six day fiscal year limit rvisor. The appropriate upon recommendation of ahero elan extension of the three day constitutional officer may PP to Pes under their or six day fiscal year limits for emp Y supervision, following the guidelines for sick leave. 3. Verification and Notification The immediate supervisor has the right to request verification of absence reported as sick leave by requiring the certificate sician. In the event of sick leave, all employees shall of a phy inning notify their immediate supervisor not later than the beg' 38 of the shift. (In some operating departments, a longer riod may be required. The immediate supervisor notification pe r notification period if will inform the employee of the longe Y su rvisor of an this situation applies.) Failure to motif the pe absence, except in an emergency situation, is considered grounds for discipline. 4. Extended Illness or Disability If it is evident that an employee will be 1o eef Est fsubmitr a longed illness or disability, the ~ Y physician's statement to his or her immediate supervisor which estimates the probable duration of the illness or disability. to ee must use accrued sick leave, annual leave, or leave The emp y to cover his or her without pay in accordance with Section G, absence. 5, worker's Compensation Leave All accidents which arise out of work or occur while atlblek must be reported to the immediate supervisor as soon as pons' If the accident requires medical attention, the cost is covered by Worker's Compensation Insurance (for more information on this insurance, see Section VIII). 6. Sick Leave Bonus and Sick Leave Awards ~~ an employee leaves county service, he or she is eligib~eoto be paid for all unused sick leave credits. Upon resigns , id 1.25 per unused sick hour ($10 per unused the employee is Pa $ n retirement, the employee is paid sick day) up to $2,400. ~ r unused sick day) up to $2.50 per unused sick hour ($20 Pe t the employee must- $4, 800. In orde ~ tot rece~i PaY~n~ 'for unused sick leave return all county P ~ Y• must be certified by the Department of Human Resources. Employees who are absent on sick leave 241hsu~ntt~'h~r ~hs)the less are recognized for their a Attendance Award Program. The Department of Human Resources has further details on this program. 7. Abuse of Sick Leave Sick leave is provided to the employee as an aid in time to ee's and should only be used when necessary. It is to the emp y advantage to use sick leave with care to prevent financial hardship which might result from loss of pay during an extended absence. For this reason, sick leave Pay alfalse statem~t aof employee who is found guilty of making sickness or otherwise abusing the sick leave privilege. Abuse of sick leave is considered grounds for discipline. 39 C. Military Leave to ee entering military service will be granted a Any regular emp Y leave of absence. This leave is granted inr~lccordan~ inta reserve regulations for active military duty and pa Pa unit. A regular employee who leaves county service to enter active duty is entitled to military leave without pay and to reinstatement in the position he or she would hose who normal Y serve notnlongeryt~an four This policy applies to to the county no more than years. Returning veterans must appl or release and must present a ninety calendar daysd ascharge or arelease under honorable conditions certificate showing in order to be reinstated. pny regular employee who enlists in the Nas ientitl~ato~a leave Militia, or reserve unit of the ~OdF o ~~ initial training, and of absence without pay for the pe for all other periods connected with the initial training. Rd rinr employees are also entitled to a leave of absence without pay 9 weekend drills when these conflict with work schedules, and during An any reserve training other than the time of ~icaltwall 'given employee who is scheduled fofor the time of the physical or not more a leave of absence with pay than the length of the normal shift. A regular employee who is a member of the National Guard, Naval Militia, or a reser th alt duringe thi~o of his ort her annual leave of absence wi P Y rovided for annual training for up to training. Pay will be p fifteen work days per federal fiscal year (October 1 - September 30), regardless of whether the training is fragmented• In addition, members of the Virginia State Defense Force are entitled to leave without pay for training purposes. A regular employee who is a member of the National Guard or Naval Militia is entitled to leave with PaYrsuan 9 to Sect on 44 75~ofeth call-up, ordered by the Governor, pu Code of Virginia. In addition, members of the Virg the period Defense Force are entitled to leave without pay during of emergency call-up, ordered by the Governor. In order to be eligible for a leave of absence from tof the offichal paid or not paid), the employee must present a copy military orders and submit a leave request form to the immediate supervisor . A copy of to the rDdee artment of Human Resources rest form must be forwarded p 40 p, Absences for Maternity and Paternity The period of time an employee is medically disabled resulting from man related condition is treated as arty other illness or a preg cY- disabillty described in this chapter. This period s f ~ ~i Y~ charged to earned sick leave credits as ~~ period of medics provides a physician's statement certifying disablilty. ps a benefit, the County of Roanoke also allows employees to charge absences resulting from maternity or paternity to earned sick leave credits following the birth or adoption of a child. Absences are for a period not to exceed six weeks and solely for pi r~posfes~ofe child care or during the bonding period, which is the pe the employee must be off from work to be with the child. to Ins o~~ to request this maternity or patternity leave, the emp Y obtain a physician's statement or a statement from the adoption agency which indicates the rl~tor folr~childtcare purpokses~lCThis necessary for the bonding pe late s rvisor thirty days statement must be submitted to the ironed Following the immediate in advance of the requested absence' notification is supervisor's review and approval of the absence, sent to the Department of Human Resources. In cases of maternity or paternity leave, should an employee exhaust accunmulated sick leave credits, the employee may charge this ator time, if absence to accunmulated annual leave, t elir~s described eligible, or leave without pay, following In unusual situations, the thirty-day in this chapter. notification period may be waived in cases of maternity an paternity with the approval of the department ~d• E. Educational Leave mired by their supervisor to attend training Employees may ral job knowledge. When an employee is which will promote their gene ~ or she will be given a paid required to attend such training ill for expenses in connection leave of absence and the county Pay with attendance. an employee may be permitted to take Under certain circumstances, for educational purposes, or to certain hours off from work with pay to eQ~s job description. obtain certification not required by the emp Y est for time off for optional training or voluntthy The requ and approved by certification must be submitted in snit t~ fining or course work. immediate supervisor before beginning y li of the county to reimburse the employee whenever It is the po cY possible for job related courses or training. Reimbursemen pro- cedures are covered in Chapter X, A. 41 F. Civil Leave to ee who is surrmoried to serve on jury duty or Any regular emp y who is summoned any person, except a defendant in a criminal case, or subpoenaed to appear in a court of law when a case is to be heard shall be entitled to civil leave with pay. If the ~loYee receives a payment for civil duties, it must be turned in to the Payroll Office. When an ~PloY~ is only reimbursed ~ chooses expenses, he or she may keep the payment. If the e'mP Y keep any to charge civil days to annual leave, the employee may payment. The employee may not use civil leave if he or she is the defendant in a court case. In this case, the employee must then ator time, if charge the absence to annual leave or compens Y the or leave without pay. Civil leave may not exceed eligible, additional time off on the same day must actual time required. ~"-Y if eligible, or be charged to annual leave or c~ensatory time, leave without pay. The immediate supervisor must be notified a riod of time in ac•aance of any scheduled civil leave reasonable pe leted. A copy of the civil and the leave request form must be comp rtment of Human leave request must be forwarded to the Depa Resources- G. Leave Without Pay In addition to military leave and education~alVe eai~o ~ pay ~~at~e supervisor may grant leave without pay. ranted for a period or periods not to exceed 180 calendar days for g rsonal reasons. However, the purpose of extended illness or for Pe pay. If leave without there is no obligation tolor~antwill not a occumulate additional leave pay is approved, the e~ Y status if longer than forty hours. credits during the time on non pay holida s which fall during The employee will not receive pay for any the employee may continue that time. While on leave without pay, lon er his or her health insurance coverage if of l~vandlco~t ysharesgof than one pay period by payment of the emp y If the employee is covered by the Virginia Supple- the premium. the employee must pay the er-~loyee's share mental Retirement System, of the life insurance premi'm'• H. Holiday Schedule The following listed days shall be observed as holidays: New Year's Day Lee-Jackson-King Day George Washington Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day January 1 3rd Nbnday in January 3rd Nbnday in February Last Nbnday in May July 4 1st Nbnday in Septem~r 2nd Monday in October November 11 4th Thursday in November Friday following 4th Thursday in November December 25 42 and any day so appointed by the Board of Supervisors or the Governor al holiday or for state or county offices to of Virginia as a leg rvisors reserves the right to ammend the close. The Board of Supe holiday schedule at any time and increase or decrease the number o holidays observed. For those offices that remain open on designated holidays or do not otherwise follow thed hol days~dshall snot the total number of employee-pa schedule, additional days exceed eleven days or eighty r isors horrGovernor of Virginia as a appointed by the Board of Supe legal holiday or for state or fo unt~~ofef i~ ito~close H lidays dare to the eleven day ~ximtun riod of work which falls on the considered an eight-hour pe specified holiday. When a holiday falls on Saturday, the Friday priming the holiday will be observed. When a holiday falls on Sunday, the Monday following the holiday will be observed. classified and unclassified, are eligible to All regular employees, However an receive compensation for the observed holidays. employee must be on pay status the day before and the day after the holiday to receive holiday pay. EYnPloYees who are on leave without pay on the work day immediately preC~in9 or following a holiday will not be entitled to the privileges of aat a°ei~t'ellghb e employees who are listed as part-time or tempo Y to receive pay for holidays. Those county employees who workatedh fo llawingguidelines found 1en or assignment will be compens Chapter VII. 43 C H A P T E R X S P E C I A L O P P O R T U N I T I E S p,, Educational Aid li It is the~po cY of the county to reimburse an employee for course resent position or enable the P id i n work or training which will a pion (note: completion be promoted to a higher P~~ ill include t o the employee of training does This w not guarantee a promotion). or, in certain ork hours , c leted after w coursework or training °~ leted during work hours. In order to comp h ose limited instances, t the course must be approved in advance of t?tuti~al cons imbursed t head , be re late by the imned' , su rvisor and the departmen Pe to ee must make a satis- fficial. The ~P Y officer or other county o resentation i~ be re ill bove) and i n u ds ~ factory grade (C f this grade. ~ n~ n ven or a the g upon i f i Reimbursemen ~ r u o fur s~~t department's budget. All efforts will ~n is not instances employee. Howev er, there are royal b ck ent of l ep ~u ~ t possible due to the supervisor, a ev th ln be dedetermined urs~nt will rem rovided by the department on ment will be p limited funding, reimburse lies may also be Textbooks and other supp if i a first request s. bas ver H ~ae tisfactory completion of the course o f ~ the reimbursed after r sa o for the textbook, it beck the P ~ Y t~ county pays county. B. Credit Union All county ~loyees are given the opportuni Toff pfinancpaleorganie credit union. The credit union t s~ b ~tS ~~rs. ors are zation which is awned and ope low interest offered a variet anodf f~?lyirs ~~ l~r~it Union transactions loans, dividends are handled through the Norfolk & Western Credit Union. C , po,~-Mr,; r_ i on Programs rain recognizes and awards employees for The ~loyee Recognition Prog to are honored their years of service with Roanoke County. ~P Yes the Board of Supervisors, normally at a Board Meeti.n9- annually by ears of service with the county and and are recognized for five Y 25 30, 35, and 40) . ~n cam- subsequent increments (10, 15 ears of service, a retiring ~loyee pletion of at least twenty y receives a $100.00 United States Savings Bond. to ee of the Year Program recognizes that county employee who The F~ Y op rformance during the calendar year. For displays outstanding J Pe ran contact the Department of Human further information on this prop Resources. D, F~loyee Advisory Commmittee to ee Advisory Committee is a group of employees elected to The Emp y serve atwo-year term. The conmir tsoeennei po ~~ for all emp ogees estions concerning pe licies or other employee to make sugg to ees. concerns. Committee members welcome input from emp Y current listing of Employee Advisory Committee members is available in the Department of Human Resources. 44 E. Cost Savings Program Employees are encouraged to participate in the Cos ASrelr9esentati~ by submitting cost saving ideas for ~~Assistant County Admin- from the Employee Advisory Co~m~ittee, istrators and the Director of Human Resour~ p,~inistrator for suggestions and make recommendations to the Count the county. The monetary awards on the basis of cost saving Administrator. final determination for awards is made by the County F. Personal Problems and to ee Assistance realizes that an employee cannot be ~PPY or Perform well The county rsonal problems. The at work if he or she is troubled with pe EYrployee Assistance Program (FAP) is availa~ln ltO oblemst The employee or an immediate family member with pe P ~ referred employee may use the program as a self referral or may to this program by a supervisor. This refediscillinar st ~i~c~- f idence and is not connected with the county P Y P For more information on the EAP contact your supervisor or the Department of Human Resources. 45 C H A P T E R X I R E S P O N S I B I L I T I E S p,. Conflict of Interest In keeping with the Conflict of Interest o t~ChapeeprohibitedTfrom 2.1 of the Code of Virginia, county emp Y aired while performing their job to further their using information g ~ some county employees who are aan personal interests. There may rescribed by to file a statement of their interests as p required county ordinances or state law. g. Confidentiality of Records Many county employees will work airs of the epartment orfofendil data concerning the plans and aff teat importance that employees viduals will be handled. It is of g Tans or records with persons not authorized to not discuss such P If there is a question as to whether the have access to them. then the inquirer should be referred informatio~osmate deparltmerit~head, constitutional officer, or other to the app P county official. C. Gifts to ees are in a position of public trust and cannot accept County emp Y services performed in gifts, gratuities, favors, to reward In addition, it is unlawful to connection with county emp Y~ hin of value in exchange for solicit, offer, or accept money or anyt 9 with the county. int-rient, promotion, or special privileges to ees from an appo revert emp Y These limitations are not li ibled~ alue which are distributed accepting articles of neg g generally. D, n,t~ide g~loyment t is not prohibited, that employr-~nt nnast not While outside employmen of one's job or conflict with one's interfere with the performance Prior to any outside work (eit er responsibility to the count to ~~~ an emploY~ ~t co~lete the self employed or as an ~ Y furnished by the Department of Outside g~ployment Approval Form, royal by Human Resources. This form must then be submitted for ap or other ro riate department head, constitutional officer, the app P, roved, the form will be forwarded to the county official. Once app to ee's Department of Human Resources and ijs determinednby the approving personnel file. If at any time Resources that the outside authority or the Director of Human rformance of the employee's c-~loyment is harmful to the efficient pe the ~loyee daily assignments, or if a conflict to into r or ex~s 9n his or her must discontinue the outside emp yrnen position with the county. E, Political Activity all The Employees of the county serve all county residents equ Y• political opinions or affiliations of any resident will in no way affect the amount or quality of service received from the countY• 46 reference, or opinion will An individual's political affiliation, P or romotion of a c~urity in no way influence appolntment- retention, P to ee may not campaign for office for himself employee. A county ~ rsons~ parties, or organizations or display or herself, for other pe i funds on county time or on campaign posters or solicit camps gn county property. F. C~lldu,-+- and 1~opearance upon accepting employment, accepts an obligation to An employee, p tative of conduct himself or herself at fall time ~tant fore those employees Roanoke County. This is espec' Y ~° vehicles, as these required to be in uniforms or opera li ~n~ a general standard, employees are ~etastebin dres arer equested as well as neatness neatness and g in work areas. G, personal Use of County Time and Equipment rovides telephones for all employees who need them in The county P The use of county telephones for conducting county business. sible. personal calls is a practice to be avoided if at all pos Personal calls should not bey ma~rkror~ tY~r P er vent or nhindertthe interfere with the emploY~ business. use of the telephone for county Unauthorized removal of county equipment or Property from the premises or the use of county equipment or property for personal reasons is prohibited. It is expected that employees will report to work and e~dk duties effort to use time wisely in the completion of assign This will Employees will not use county time for personal reasons. example of be considered time theft and will be treated as suchlo ewe to perform time theft might be performing or asking another esnp Y other unrelated work. In keeping with this personal typing or any while working policy, "visits" between departments or offices prevent other employees from colleting their duties and are also considered time theft. H, Solicitation rmitted in any county buildings except No solicitations shall be Pe use regulations or by those entities as provided by county building rvisors. County approved by or sponsored by the Board of Supe employees are not permitted to solicit other employees or members of ublic either for the sale of items for personal gain or the general p during regular office hours. 47 APPEI~IDIX A O R G A N I Z A T I O N A L C H A R T 2 ~c - ~ ~ ~ ti ~ A on mo z ~~ z ~ ao yp o3~ °' ~ ~1 ~ 2 r~ ~ Zvi a~ ~ ~ N ~ m~Z ~_ F J ~ ~ A O 7e n m C N Oo ~ Oo ~ J ~ < A 1 ~' n N ~ m ~ ~ -'-+ G C x Z c ~ ~ $ d ~ ~. K ~ A ~ ~ ~ •~• ~ ~ C > 3 N D • . ............. vZ+Z .......................... ~ -r m A ^ ~ _ v+ y ~ C ~ 70 o '~ ; c 3 ? C c_ o= ~ S ~ ('7 > T v+ ~ _ ~ °~ J O Z ~ _ in A .`~'-. v r~ vA, D F _ Z ~~3 ~d ~,~ a ro w ro D A .-. j < A 1 N m vy+z3~" ~ c ~ _, 70 .~" +. C O (_'^. A Z '~ i A C O i O -_ r ~ y A/~`~ O >~+ T x A AZ _ vp+ m Z C O c A n m A 11 "' {1 Q' m 'Z tI~ (l ~ ~ C m A 0 'v D ;O z ~ ~ T -I O C C m A ~ n ,~ Z< N ,~.~ o ~? z A ai a ~~ of~ o A C t ~ w T ~: .s= o'b 9~ w APPII~iDIX B S A M P L E G R I E V A N C E F O R M S C 3) DETERMINATION OF GRIgVABILITY Grievant Nature of Grievance or Grievable Reason (only if not grievable) REQUEST FORM A Grievability Determination Requested By: Date Grievant Date Management Decision Not Grievable County Administrator Date App eal the decision on grievability. Transmit to the I wish to apP our decision on grievability as required by appropriate circuit court y law. Date Grievant FORM B GRIEVANCE FORM Position b Department Grievant Date Submitted Date Grievance Occurred Nature of Grievance Specific Relief Expected First Step Remedy Department Head Date This Decision (is) (is not) Acceptable• Grievant Date Second Step Remedy Asst. Co. Administrator/Constitutional Officer/Other Official This Decision (is) (is not) Acceptable. Date Grievant Third Step Remedy County A minLStrator Date This Decision (is) (is not) Acceptable. Date Gr ievant FORM C PANEL HEARING Date of Submission Grievant Nature of Grievance Reason for Requesting Panel Hearing Decision of Panel Hearing Place of Hearing Date of Hearing Panel Members: Issue: Findings of Fact: Decision: Signed panel Member Panel Member Panel Member ACTION NUMBER ITEM NUMBER, '"' AT A REGULAR MEETING OF THTHEOROANOKESCOUNTYSADMINISTRATOION COUNTY, VIRGINIA, HELD ATCENTER MEETING DATE: December 13, 1988 AGENDA ITEM Request for Amendment to Empyyee, Handboforto Allow Compensatory Time or Overtime Pay Nonexempt Employees COUNTY ADMINISTRATOR' S COMMENTS • ~~ ,,z°~~.,,~,,~a , ~Oy BACKGROUND: The Federal Fair Labor Standards Act was applied to local governments in 1985. Among other provisions, the act offers tion of providing time and one-half compensatory employers the op for nonexempt time in lieu of tiresent policylofoRoanoke County is to provide employees. The p time. overtime pay and not utilize compensatory In order to reduce the budgetary impact of overtime paY- time and one-half compensatory time could b~ropra aterdepartment nonexempt employees at the option of the ap~ head or constitutional officer. SUMMARY INFORMATION: Attached is an amendment to the Fmnlovee Handbook which time in lieu of overtime allows the option of using compensatory pay, This amendment could bemjncorporated into the new Emr~loyee Handbook (separate agenda ite At the option of the appropriate department head or time could constitutional officer, time and one-half compenseTOOYd for be provided for hours worked over 40ion of7lawyenforcement and nonexempt employees, with the excep fire protection employees. Law enfWrorkmperioda fiAt thetoption employees are on a 171-hour, 28 daY time and one-half of the Sheriff or the Chief oovided foa overtime hours worked compensatory time could be p Earned compensatory time over 171 in the 28-daY work period. eriod. would be taken as time off by the end of the next time must be Upon termination, accruedrbPntuhourayc~atensatory paid at the employee s c ~~ STAFF RECOMMENDATION: re uested by Sheriff The use of compensatory time was q Michael F.Kavanaugh for law enforcement employees in an effort to im act of overtime pay. The County reduce the budgetary p tion of providing Administrator further recommends tforoall nonexempt employees. compensatory time or overtime paY re ared the attached The Department of Human Resources has p p handbook amendmentfforallunonexemptrcountywemployeesws compensatory time o SUBMITTED BY: ~= D . K . Cook Director of Human Resources p,pPROVF BY : / Elmer C. Hodge County Administrator ACTION p,pproved ( ) Motion by: Denied ( ) Received ( ) Referred To VOTE No Yes Abs Garrett Johnson McGraw Nickens Robers ~~~ AMENDMENT TO ROANOKE COUNYOURMPAOY"EE HANDBOOK CHAPTER VII - E, Nonexempt Overtime Compensation Those employees clasdelinesaestablished and despribedean the according to the gui our supervisor will following paragraphs. Upon employment, y inform you of the status (nonexempt or other) of your position. Overtime compensation will begin after completing therollmal forty hour work oneSaturdays(12a01daWmr) andkends onYFriday purposes begins (12:00 midnight). Overtime compensaatenofn payeiso providedme and one-half the employee's hourly durin the for all hours actually worked over forty g established work wee~•consideredvactualuworkehoursand holiday hours are no Those employees whose primary duty is law enforcement or rotection as defined by the Fair Labor Standards Act fire p ment, are eligible for an einfoamdyourasptolwhetherpor noplYour your supervisor will rotection. position is cons~deondforwnonexemptelawoenfo.rcement and fire Overtime compe protection personnel is described in the following section (F). roved by the immediate All overtime work must be aPP work. The overtime supervisor prior to beginning any payment is provided on thecontainedlthelovertimeswork•of the biweekly time sheet which With approval of the appropriate department head or constitutional officer, overtime compensation may be time. provided in the fnrmn°lieumofatdimenandaonechalfnove~time paY• This may be give elect to The department head or constitutional officer may use this option upon each instance of overtime work in the a nonexempt employee and upon so notify g performed by nonexempt employee in advance. The Federal Fair Labor Standards Act provides that for each overtime hour actually worked, one and one-half hours must be given as time off (or overtime pay must be provided as defined above). Sick leave, annual leave, and holiday hours are not considered actual work hours for putpmeeofff All calculating time and one-half compensatory the end of accrued compensatory time must be taken off bhe accrued and the following work week. Upon termination, unused compensatory time will be paid at the current hourly rate. ~'~ AMENDMENT TO ROANOKE COUNTY EMPLOYEE HANDBOOK CHAPTER VII - "YOUR PAY" F, Nonexem t Law Enforcement and Fire Protection Overtime Compensation Law enforcement and fire protection employees are eligible for an extended work period of twenty-eight days. Time and one-half the employee's hourly rate of pay is provided after actually working over 171 hours in the twenty-ho rs are not period. Sick leave, annual leave and holiday considered as actual work hours. All overtime must be approved 'oy the immediate supervisor prior to beginning any work. The overtime payment is provided on the check following submission of the twenty-eight day time sheet which contains the overtime work. With approval of the appropriate department head or constitutional officer, overtime compensation may be time. provided in the form of time and one-half compensatory This may be given in lieu of time and one-half overelectpto• The department head or constitutional offficer may use this option uptifeanh thetnonexemptvemployeeoin advance. performed by so no Y g The Federal Fair Labor Standards Act provides that for each overtime hour actually worked, one and one-halfrovidedmast be given as time off (or overtime pay must be p defined above). Sick leave, annual leave and holiday hours are not considered actual work hours for putpmeeofff All calculating time and one-half compensatory the end of accrued compensatory time must workaperiodf by the following twenty-eight day Upon termination, the accrued and unused compensatory time will be paid at the current hourly rate. ACTION # p,121388-11 ITEM NUMBER T A REGULAR MEETING OF THE BOARS OCOUNTYEADMINISTRATIONNOCENTER A VIRGINIA HELD AT THE ROANOK COUNTY, MEETING DATE: December 13, 1988 Request for approval from the Board of Supervisors AGENDA ITEM: Grant for Pinkard Court meot t'ne to accept a $9,000 Planning and Community Develop Virginia Department of Housing COUNTY ADMINISTRATOR' S COMMENTS : ~~ ~ ~ ~,~ ~ ~•=~~, G~sry~ ~~ ( ~~ ~ ~ ~ ., ~,~ G~ ~~ BACKGROUND Roanoke County has been identified by The Pinkard Court CommueC~Y Inc. as a potential candidate for and Virginia Water Proj funding. Located south of the intneedcoforoad Rmprovements, CDBG sewer system and 220, Pinkard Court is currenublic water system, upgrading and expansion of the P e facilities, and housing ect, Inc. recently awarded construction, storm sewers, drainag inia Water Proj engineering report for rehabilitation. Virg for a preliminary funds to Roanoke Countstems. the water and sewer sy 12, 1988 by the Board of Grant Authorization was given on July u ervisors to submit an application for a $9,000 Planning S P inia Department of Housing and for Pinkard Court from Virg Roanoke County was notified on Community Development (VHCD). lggg by VHCD that the grant was awarded to fun September 19- lanning activities for Pinkarddesigns forese specific advance p engineering ical and activities will include prelistormydrains, geolog streets/roads, water, sewer, housing rehabilitation assessment an archaeolas1WellsasdaPcommunity income assessment. design, SUMMARY OF INFORMATION inia Department Acceptance of the $9,000 DevelopmentaforfPinkardgCouet~lanning of Housing and Commun Y to commence advanc permit the Department of Planning of making application for activities toud~ionmgranthe feasibility a CDBG const (.!.' ALTERNATIVES AND IMPACTS ~ ' Accept Virginia Housing and Community Alternative #l: Development Planning Grant in the amount of $9,000 for Pinkar Court to conduct advance planning activities needed for CDBG construction grant application. Alternative #2: Do not accept planning grant. STAFF RECOMMENDATION Staff recommends alternative #1• SUBMITTED BY: p,PPROVED BY : ~~ ~~~ Dale Castellow I Z~ Elmer C. Ho g County Administrator Director, Planning -- Acting ------------------- ----°------------------------- VOTE ----------------+-------ACTION No Yes Abs x Motion by• Harry C. Nickens/Richard x Approved ( ) W. Robers to approve A ternative 1 Garrett x Denied ( ) Johnson x Received ( ) McGraw x Referred Nickens x To ~_ Robers cc: File Dale Castellow Reta Busher Diane Hyatt John Hubbard ACTION # A121388-12 ITEM NUMBER *~' `~"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD A THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Decemberll3, 1988 AGENDA ITEM: Approval of Funding to Implement a 2+2 Program COUNTY ADMINISTRATOR'S C SUMMARY OF INFORMATION: The County Schoo= with Salem City, Roanok~ Virginia Western Commu. Virginia Department of automated manufactur coordinated effort betty and local businesses manufacturing technol~ involves two years at community college level certificate. The Virg $20,000 for the period 1989 and an addition funds will be used t curriculum for this pro FISCAL IMPACT: ~Q~ OMMENTS: ~~,~~ Board of Roanoke County in cooperation City, and Botetourt County Schools, and ity College has received approval from the Education to implement a 2+2 program in Lng technology. The 2+2 program is a yen area high schools, community college, to establish a curriculum in automated gy (computer aided technologies) which the high school level and two years at the in order to obtain a four-year technician inia Department of Education will provide ~f November 15, 1988 through November 18, 1 $20,000 in the following year. These > do a needs assessment and write the tram. $20,000 will be recorded as an additional revenue from the State and allocated to he School Operating Fund. The phase II funding of the secon $20,000 will be budgeted in the School Operating Fund for 1989 90. STAFF RECOMMENDATION: Staff recommends appropriating the $20,000 revenue and related expenditure. Respectfully submitted, Diane D. Hyatt ~- Director of Finance Approved by, ~~ Elmer C. Hodge County Administrator cc: ACTION VOTE No Yes Abs Approved (X) Motion by: Harry c'. Nickens/Bob. Garrett x Denied ( ) T. .Tnhncnn to ap.~rove staff Received ( ) rPCOmmenda ion _ Johnson ~ Referred McGraw ~- To Nickens ~- Robers ~ File Diane Hyatt Reta Busher Dr. Bayes Wilson PROJT:C'I' ABSTRACT Roanoke Area 2 + Z 'TITLE ~>G' PROPOSAL: A 2 + 2 Program in Automated Manufacturing Technology F'ItOJC;C'1' DiREC'POR: Ben Hel.mando.llar., Assistant Principal A.R.I.~.V.T.S. Cc~-DIRr;CTOR: Wavne Michie, Chairman, Engineering/Indt.tstrial Tecl~nologi.es Division, V. W. C. C. INSTITt1TION: 1?oanoke County Schools cooperating with Salem City, Roanoke City and Botetottr. t County Scl~oo].s , and Virginia Western Community College L1_~CATION: c~alem, Virginia and the .lioanoke area Fi1NDINe; Pl_:RIOD: November 15, 1988 to November 15, 1990 OBJECTIVES UI' THE PROD FC'T General ob,iective To plan, develop, implement, and ~waluate a 2 .~ 2 program i.n Automated M~•~nufacturing Technology encompassing Virginia Western Communit. College Roanoke County Schools, Roanoke City Sc}zools, 13otetourt County Schools, and Salem Cit,v Schools in an artictx.lation effort with area business and industry. Specific Ob,~ectives 1. To open the cotnm~an:ication and articulation link between area secondary vocational schools, the community college arid. the business/industria.l community and, further, to develop partnerships with area LEA's, business, industry, comtnttnit.y college and government. 2.. To select and implement a noels assessment. procedure to assess the .needs of area i.ndttst.rv so that a curriculum can be tailored to prc~d.u~~~e marketable outcomes. 3. To dP_.VP..].op a c.ur.ri.c~tlum framewor..k and cu.r.riculum materi.aas ner_.esary for the program. 4. To adept procedures for program implementation. 5. To dwelop eva.l~tation strategies, procedures and ].nstruments to assess the str.~ngths and impr~we the weaknesses of the model.. 6. To identify insArvice training needs of t^ache.rs and provide trai.ni.ng resour~Ps. . - ~~ J ry 7. To prepare audiovisual materials for the orientation of educators, students, parents, business/3.ndustry/government and the community. 8. To provide information to other localities planning or adopting ?. + 2. programs . 9. To provide information to the public about the program. PROC}sDU1ZES OF Ih7FLI;MEN'I'ATION: NFC1)S ASSL,SSMENT ANl) OCCUPATIO)`IAL 1tE SFAI2C11 Conduct neF~d:; assessment. and corr. icu.lum development research through the ,ioint effort of th.e I,. E. A. ' s, the r_.ommttnity college, local business and industry anal t:hf• C)epartment of Educational Research and Evaluat.i.on at Vtrg.itiia Tech. CTIRRICCTT,r1M DEVELOFM[~.NT Develop a 2 + 2 curriculum to prcpa.re automated manufacturing technicians based on the needs assessment survey and the existing resources of the L.E.A.'s and the community col.legA. AIiD10VISUnC~ MATERIALS AND PRESENTATIONS Develop two (2) videotape pr.-odt_tctions, a student. recruitment brochure and presentation materials. Present t}--e progrram to school, community and industry. EVAi,iTATION Evaluate deliverables and process. Develop evaluation i.nstr.uments and p.rocer.}ores for implemented program. CUNTRI]?U'I'IONS 'I'U VOCATIONAL EDUCATION R.apid.l.v advancing computer assisted drafting and computer assisted machinery nave created a need for computer literate, trained machinists capable of adapting to the ever-c}ianging technology in both. the machining domain and i.n comptter 1lardware and software. Students leaving the educational setting equipped with }cnow].edge and skills in working with computer assisted design and comp~_tter assisted machinery epitomise the cutting edge of what up-to-date, skilled technicians are expected to be capable of in order to parallel the state of t:.lle art in t}7e tools of the trade. To mastez•full,v operate wita~tin the complexities of this domain, students m~.tst be eq~.t:ipped with a broad base of technical sl.cills, math skil.l_~ and computer skills as well. as instruction in the principles that r~overn tecllnologv. This base wilt ensure flexibility and adaptability to the ever-changing world of technology, thereby ensuring that the automated m~nu.fa.ctu.ring technician will be an ever-progressing contributor. to the technological worlc.force. This program will Pf f ecti ve.l,v pr. eparc students to attack this complex mixture o:f adapta}ii].ity, knowledge, skills and problem solving strategies, through a we.11 conce:iv~~d, co-ordinated curriculum developed with t}~e coope.ration of four secondary school systems encompassing 25 secondary and middle schools, the commun:i.ty college and area business and industry. ` BOARD OF SUPERVISORS OF ROANOKE COUNTY TO _ _ THE SCHOOL OPERATING FiJND FOR A 2 + 2 PROGRAM IN AUTOMATED MANUFACTURING TECHNOLOGY. .~ - 7 WHEREAS, the County School Board of Roanoke County, in cooperation with Salem City, Roanoke City and Botetourt County Schools, and Virginia Western Community College, has received approval by the Virginia Department of Education to implement a 2 + 2 Program in Automated Manufacturing Technology for the funding period of November 15, 1988 to November 15, 1990, and WHEREAS, the program has as its objectives 1. to open the communication and articulation link between area secondary vocational schools, the community college and the business/industrial community and, further, to develop partnerships with area LEA's, business, industry, community college and government; 2. to select and implement a needs assessment procedure to assess the needs of area industry so that a curriculum can be tailored to produce marketable outcomes; 3. to develop a curriculum framework and curriculum materials necessary for the program; 4. to adopt procedures for program implementation; 5. to develop evaluation strategies, procedures and instruments to assess the strengths and improve the weaknesses of the model; 6. to identify inservice training needs of teachers and provide training resources; 7, to prepare audiovisual materials for the orientation of educators, students, parents, 1~usi_ness/industry/go~~ernment and the community; -2- '". 8, to provide information to other localities planning or adopting 2 + 2 programs and to the public, and WHEREAS, the program will be fully funded by the Virginia Department of Education; NOW, THEREFORE, BE IT RESOLVED that the County School Board of Roanoke County on motion of Charlsie S. Pafford and duly seconded, requests an appropriation of $20,000 to the School Operating Fund for 1988-89 as phase one of the 2 + 2 Program in Automated Manufacturing Technology. Phase two funding of $20,000 will be budgeted in the School Operating Fund for 1989-90. Adopted on the following recorded vote: AYES: Paul G. Black, Richard E. Cullinan, Charlsie S. Pafford, Barbara B. Chewning, Frank E. Thomas NAYS: None TES`P~, ~ ~` ~-- Clerk c: Mrs. Diane Hyatt ACTION NO.A121388-13 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 1988 AGENDA ITEM: Request to amend State Code regarding designation of the Clerk to Board of Supervisors COUNTY %/ADMINI STRA/T~OR' S COMMENT//S SUMMARY OF INFORMATION: The Virginia State Code, Section 15.1-117 outlines the duties of County Administrator. Under this code section, known as the County Administrator Act, the County Administrator assumes the duties of Clerk to the Board of Supervisors in place of the Clerk of Circuit Court. Exceptions to this statute must be authorized by the General Assembly, either by amendment to the State Code or changes to the form of government. For example, under the County Manager, County Executive and Urban County manager forms, the Board of Supervisors may appoint another person to serve as clerk of the board. A further exception is provided for Chesterfield County which allows any county with a population between 100,000 and 143,000 to appoint a clerk to the board other than the County Administrator or Clerk of Circuit Court. All counties having these exceptions are large urban or suburban counties similar to Roanoke County. In Roanoke County, the County Administrator is the Clerk to the board, but many of the responsibilities have been delegated to a Deputy Clerk since the mid 1970's. Since Roanoke County is becoming an urban county, it would seem logical that the responsibilities as Clerk to the Board should officially be delegated to someone other than the County Administrator. This change would more accurately reflect the duties actually being performed by both the County Administrator and Deputy Clerk. In order to make this appointment, it will be necessary to request that the General Assembly amend Code Section 15.1-117 to allow Roanoke County to appoint a Clerk to the Board of Supervisors other than the County Administrator e STAFF RECOMMENDATION: Staff recommends that the County Attorney be authorized to include in the legislative package that the Code of Virginia Section 15.1-117 be amended to allow Roanoke County to appoint a Clerk to the Board of Supervisors other than the County Administrator. Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: xarry C_ NickPn~~~tPVPn Yes No Abs Denied ( ) A_ McGraw to a~,nrnvP Gtaff Garrett X Received ( ) rPenmmE?nr~ati nn JOhnSOn X Referred McGraw x To• Nickens x Robers x cc: File Paul Mahoney ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 1988 AGENDA ITEM: Inclusion of additional roads into the Rural Addition Program COUNTY ADMINISTRATOR'S COMMENTS: ,~ _ ~2~~~rv~TrLt-, -'~-rid-G.~~~ ~ ~~ ~l1 y/' . ~ (f / ~n . ~ ~.~ ~'W ,.Ya1d*c. ^'.LO J.fG,.~-1 ,.%~.t-Ng~: ,,-,7'I R~jtic ~~ ~1 ~1 /~t ,/Lc:v2ti~-.. L,¢~z .' ~9 .,//./C, ,/ ~c .vY ..Gr BACKGROUND G ~~~v~c ^~' ~a c~. .. ~tf~t~ ~ «e y~~* ~.t--I~ ~'Lz',c',. r. ..e~r~./~cc~'i' ~* ~71M -zc•o~''~j ~ L" '"`~ {~° ~A~ .e~/' /l.-t~/~~"''G W SUMMARY OF INFORMATION ~ZZ~i ~[,~,~,,,, Y Under Section 33.1-72.1 C-1 of the Code of Virginia, Counties are allowed to use a small portion of their secondary highway construction funds for "Rural Additions". The Rural Addition Program is intended for upgrading certain qualifying roads open to the public prior to July 1, 1978, for future acceptance by the Virginia Department of Transportation. In June 1987, the Roanoke County Board of Supervisors added the following streets to the Rural Addition Priority List: 1. Connecting Road 2. Penwood Drive 3. Sagewood Circle 4. Chester Drive 5. Byers Road 6. Bushdale Road from Route 1890 and 1905 Washington Road was retained on the Priority List from the previous year. During the past 1-1/2 years, staff has received requests from residents on Marigold Circle, Autumn Drive, Bluebird Lane, Cabin Creek Drive, .Lawyer Drive, Creekside Drive, Futurama Drive and Camney Lane. Attachment A provides a summary of each of these roads and includes potential problems and estimated cost. ~-9 As of July 1, 1988, the Rural Addition Account (available State funds) is approximately $238,000. Each July 1, approximately $84,000 is added to the Rural Addition Account. Therefore, based on the estimated cost of projects on the current Rural Addition Priority List, funding through Fiscal Year 1992-93 would be required to complete these projects. In addition, based on the approximate $84,000 per year funding, the eight (8> new projects would require eight (8) addition years to provide funding. The above cost figures and projection of completion of projects could be significantly changed by two (2) items: A. Washington Road at an estimated cost of $150,000 should be coordinated with a possible CDBG Community Development Project. At the present time, the County is considering a planning Grant and if the Community Development Project proceeds, it may be several years before actual construction would begin. B. Under new policies developed by VDOT, funding for Rural Addition can be increased from approximately $84,000 per year to $106,000 per year. Since this matter deals with funding for the Secondary Road Construction Plan, an increase in Rural Addition Funding could be considered in 1989, when the funding priorities for Secondary Road Construction are next considered by the Board of Supervisors. The 1988-89 Rural Addition Priority List as recommended by Staff is shown on Attachment B. ALTERNATIVES AND IMPACTS Funds for the construction of Rural Additions to Secondary Road Standards are included in the Six Year Secondary Road Construction Plan. Local funds required during the Rural Addition process include costs for survey and development of plans, Right of way or drainage easement costs, and funding for Speculative Interest. Funding for survey cost and development of plans is normally included in the yearly road budget and request for right of way and drainage easement costs and/or speculative interest would be brought to the Board of Supervisors as specific needs arises. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors approve the 1988-89 Rural Addition Priority List as shown in Attachment B. 2 ..LJ "` SUBMITTED BY: Phillip T. Henry Director of Engineering Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION APPROVED BY: z~ Elmer C. Hodge County Administrator VOTE No Yes Abs Garrett Johnson McGraw Nickens Robers 3 ~-9 0 0 0 0 0 Ca o 0 0 0 0 0 0 0 W o 0 0 0 0 0 0 0 H H o 0 0 ~C cA 0 0 0 0 0 E O O O u1 O O N l~ t!1 H U rn ,-I ~ ~ ~ ~ ~ ~ H ~ tn- yr tn- tn- t~ t~ W to +~ ~ ~ ~ ~ ~ ~ N ~ U ~ ~ ~ ~ ~ v v ~ H w w a° w w m~ W cd ~ ~r x W ''~ cd cd ~ O' U ~ •~ ~ A N ~ ~ O N •~ ~ •-~ b~ c~ ~ 3 o U ~, •~, •.~ •.~ a ~ ~ ~ ~ ~ 3 •~ ~~ ~ ~ ~ a Q ~ Q ~ H ~ ~ ~ ~ ~, ~ +~ ~ ~ zs - ~ Q ~ Q ~' w ~ ~ ~ ~, ~ •.~ . o ~ us ~ ~, Q ~-~ 3 a ~ ~ ~ a ~ ~ ~ c~ c7 E' ~ ~ ~ ~ c ~ ~ ~ ~ 3 c ~ ~ 3 ~ ~ ~ N O ~ cd ~ cd ~ O ~ 3 2 q 3 3 3 2 •~ w o ~ ~ ~ ~ ~ w ~ ~ wro ~c n m ~ qua w a i ~,-~~ O ~ a ~ ~ o cn rts o a~ •~+ o ~ -~+ r+ ~ ~ o o v o a~ ~ ~ ~ ~ ~w ~w ~ ~-~ ~ m ~, ..Q ~ F ~ ~ H W 2 C9 -t~ •~ •^~ ~ -~ -~ +~ •.-a rG' C7 +~ .+~ +~ •~ •~ N O ~ 41 x aw .~ ~ c ..c ~ ~ ~ m ~ .~ .c a~ .~ ~ ~n z~ H •~ a H cow ~ a, ~+~, ~t~rna~ ~ o ow ~ a~~ ~t~ m ~ m ~ o U O cn ao -~+ ~ •.~ •~ m •~ ~ 0 0 0 •.~ •~ ~ •.~ ~ o o D ~ ~ H a ~ a xcn axcnU aU N(Y, ax ax a U u~ Qa a Q H Q H ~ cn wQ H w a~ a H (Ya !~ to M M l0 ~ d' ~ W ~ ~ Cta a x w - _ U - o - - - o - z o 0 0 0 0 0 0 H rn ~ ~ ~ o ~ ~ H Q N 'Z3 r~ (~ O A ~ a '~ ~ ~' r I 3 N ~ m Q . ~ ~ ~ 3 U CA W U ~ -9 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 . 0 0 0 o o o o O O o N ~ O o ~ ~ o o ~ ~ ~y ~ ~ ~ rl Lfl r-I 00 \p i/~- t/~- i/I- t/} in- t/} t/} t/I- .~ t/I- ~ aJ a„1 a.J ~ ~ ~ ~ v v v v ~ ~ ~ ~ v v w ~ o w w ~ w v w ~ v ~a v v v •~ a ~ Q ~ rn Q ~ ~ a ~ ~ ~ ~ ~u ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ +~ +~ w ~ ~~ ~ o ~ ~ v ~ v v v ~ a Q a p0 Q a Q a B o a ~ a ~ a , a o~ o o v ~ ~ v ~, ~, ~ ~, o ~ ~ ~ ~ ~ +~ ~ ~ ~ ~ ~ ~ N a Q ~ a cn ~ v ~ a o ~~ ~ H ~ H H z d w ~ +~ +~ 3 ro ~ ~ +~ ~ •~ v ~ v ~ v v ~ ~ 3 o 3 ~ as ~ 3 ~ w ~ ~ w z ~ wzS U ~b w~ r C) w ~ U v ~+~ w~ ~ v~ ~+~ a O z O N •~ N U) ~ O N O N •~ b~•~ ~ O v td b~ ~ rti ~ ~ w p ~ ~; ~ ~w ~ ~ ~, ~ c~~ ~~ N H +~ •~, •~ o •~ +~ •~ v +~ •~ •.~ ~ m ~ +~ •~ ~ ~ ~ c~ ~ o a U ~ E-~ b~ C5' b~ R., b" b~ b' ~ b~ b" b~ cd r-I v b~ b" N c~ v oW v GQ [-~ as nHa aa ° a s n ~ r ~ H z ~ Q3 xa c~ Qv ~v ai ~ . ~ 0 H Q U H Q ~ ~ .--I r-i ~ l0 p M dl M a a ~ a - 0 - 0 - 0 o 0 - 0 o 0 0 0 o 0 0 ~ o ~ .•~ ~ tf) Lf') rl l~ M r-~ N v •rl Q v 5 U v •~ ~? ~ ~ U ~ Q ~ A ZS ~ ~ O ~ •a ~ ~; .~ ~ ~ •~ •~ ~+ ~ N N ~ ~ ~ ~ w rt ~' ~ U --a ~ ~ ~ W ~ V w -~ ATTACHMENT B 1988-89 Rural Addition Priority List 1. Connecting Road from Routes 1890 and 1905: This road is part of the Hollins Community Development Project and is presently under construction. 2. Penwood Drive: This. road is located off Route 613 in southwest County and serves seven (7) families. 3. Sagewood Circle: This road is located off Route 311 in the Masons Cove area of Roanoke County, and serves five (5) families. 4. Washington Road: This road is located off of Franklin Road (Route 220 South) and serves (3) families. Roanoke County has recently received a planning grant to do a HUD evaluation of this area, which is known as Pinkard Court and any road reconstruction should be coordinated with the community development project. 5. Chester Drive: This road is located off Williamson Road (Route 11) and serves three (3) families. Some additional right of way for a turn around will be required. 6. Byers Road: This road is located. off Old Hollins Road (Route 601) in northwest County and serves six (6) families. Problems with right of way and drainage easements have been resolved and the project will be submitted to VDOT this month. 7. Bushdale Road: Seven (7) families are served by this road in southeast Roanoke County. The Board may need to consider condemnation to obtain some required right of way. 6 ~-9 ATTACHMENT B 1988-89 Rural Addition Priority List r-~.,,, ~ ; ,,,, o.~ 8. Camney Lane: Located in east Roanoke County off Chestnut Mountain Drive and serving four (4) families and Town of Vinton water tank. Property owners want to participate in cost. 9. Futurama Drive: Located in south Roanoke County off Bandy Road and serves eleven (11) families. 10. Marigold Circle: Located in south Roanoke County off South Indian Grave Road (Rt. 845) and serving seven (7) families. 11. Cabin Creek Drive: Located in southwest Roanoke County off Grandin Road Extension (Route 686) and serving six (6) families. 12. Lawyer Drive: Located in north Roanoke County off Wildwood Road (Rt. 619) and serving eight (8) families 13. Autumn Drive: Located in east Roanoke County off Carson Road (Rt. 758) and serving three (3) families. 14. Bluebird Lane: Located in northwest Roanoke County off Bradshaw Road and being the extension of Route 914 and serving nine (9) families. 7 ~~~ ATTACHMENT B 1988-89 Rural Addition Priority List Conti nuec~ 15. Creekside Drive: Located in west Roanoke County off West Riverside Drive, (Route 639) and being the extension of Route 774 and serving three (3) families. NOTE Availability of funding and right of way may change priority. 8 H YEO~ o o a rte. J o `~ ,~ iF ~~, 1 \ eM1 o~ ~\ ~ ~~J 1'~ V c ~~875 VICINITY MAP ~sz C ~~ ~/~ r.~M i.i+(0 •B / ~ o..o.t cw.r. ~~ ~r. i I ~~ ~i~ NORTH °~ DEPARTMENT OF = PUBLIC FACILITIES FY 88-89 RURAL ADDITION CONNECTING ROAD FROM ROUTES 1890 and 1905 9 ~~~ N NORTH _.. _ T a :~ 4,' ~ / ~~,\ R.0 e • ~ ~ ~~ , • ~ / ~ . ~ ~ 36 / '~ C_ .. / ~\ ~ 7. ..._ ~ ~~ 35 a ~~~3 ~~ ~ -~ ~~~~ ~6ac ~ ~ '?i ac 8 ~ r ~l 4 53 ac:Di '2 95 Ac (C; ~. '- i / \ II ~~ , 09 P V1~ '~ 6 '~ E9N ®O D~ `b ~ ;..~~ ~ ~ .. ~ ~ ~ 8 \ ` i ~ ~ ~ ~"13 ~4 ~ i ~ 14 ? ac,C1 \ ~ ~_~ ~ ~ ' 4 C Ac / ~p \~ ~ 7 S ~ . ) G 4ey ' ~ 25 85 ac a JO 4c Pc;. _.eeR 6 ~- I / ., c7~ ~~~~ oc si ,; u~c n y `. 6v ac , / ~ ; 3 /. I -~ --y-~ I - 32 31 ~ I ~ 30 I d89ac~Dl 2 ?}ac iC" ~I 17 ' ~ See Map 9700 16 , ?g ~ r = 400' ?~2aac ~ i I 29 ) a} }5 ac 1:.) i 82 ac / ~04c ~ -29 ,\ / \`/ „ , ~ A DEPARTMENT OF FY gg_gg RURAL ADDITION PUBLIC FACILITIES- Penwood Drive In ~ oaf' ,+~ ~ !~~: r ~ o r>9 i p 3 // •j~ 69B^~ ~ ~ T . i ~,< ~ -. ti ° 699 ~ 6S5 ; N ~ rs ~ ~ ~b_zz~ ~ w ,+' Jd 1 "q 6 bsb' cf' ~ VICINITY MAP • ~~ NORTH • _ _ --- - - \ 3 OOAc 5 2 41Ac \ 2 1.13Ac 3 3 OOAc ~ 6 (~ 2 Oaac 93 ii 37 Ac 8 2 IOAc (D) \ 2 63Ac (C 1 9 \ 1.64 Ac 92 5 82 Ac \ ~ II 130 Ac / ` i~,12 91 i5 22 4c \, 11 \ 13 1 30Ac SAc 14 ~' ~- ~ • I ~. 27 8 40Ac 9 i 20 ac 28 c 30 /~~ Yma~s Crest 30 7 63Ac 12 200 Ac i `'' ,~Ol gS 31 ~ ~ IB •Y I ° '. ~ • ~ ~ 9 37 '.. 33 38 39 I.oOAc \ L02 4C • 102Ac 41 294 Ac OOAc - --__ ____ _ ~ RI__ ~.. _ DEPARTMENT OF FZ, 88_89 RURAL ADDITION PUBLIC FACILITIES Sagewood Circle 11 _- ~'~- _+`~P- ~ _ fc.~_ 1' _ CHESTNUT _~~ e~` N~ " wow " RIDGf rsoo• d~ ,~ ~ Q T f ,JANUARY !~ kju' ~ 4~ O' jAi ^ I •• A BmrrrN _.ANNFXATIQN. '-~ v srn0+ut _ 0°""'~°'" ~s P 2?0 ~ ~ .,h a.., ,. ~ THEKTRE i c t I ~ ~ . ~ r~ `~ -rape ttu T ~' r df ~ t ~ b 40 CL57A OOOK / c ~ af r`'' •-:laoo ~, w~ r Q G ~`"' R 1 , -~-~ 'UI f 0 UH>•rNC I ~ S • "" r: '' VICINITY MAP " ~ w~ NORTH ~ \ u M S[~ 000 /`~~96 / / I ie °~ ~ 15~ t_ ~~ r~ ~i7 16 'n ~ s ~ . 6~• ~ • ~ 1' a r .Rt 19 • 13 wz` ~ ' u\ 6 ri' S : / a~ i / 21 / ~ s ~ /' ~ o Vo~~e X42'41 ' I°a J~ ro ~ ~ ati~b m r ~ ,.. •n ~~' °~ X22 " ~ 9 6 z~s ~ ~'4• a ~ /s 36' ss • I z~ 45 ' s n 35 i. ~ /e ~ 7 5 N ~ +#~ 8p . i • ~ /s 34 24 /~' sae ~ ~. 48 4 ,o s a \ e.• ~ ~ • ~ • /s \ ~ \ 'O 25 ' ~ K ,n ~~ c 4 5 z • ~y~ ~ 49 • • ' a 5 51 r A 31 ~ \ `b• 3 r 53 ~ $ ' "' 'ir ~ 27• M' d ~5~~" o s // ~T ~ • e ~ /O r~ \ ~p \\-. cc ` \ ~ O r ' ~ 2 e o 'R Q~~~Ot ~ 90 o%~IPO iw•M CavMy ?J ~ ee' eo ~ • • ° 2.38 Ae ICI 2.12/k o 61 , / .• \ s2 r ~.. o ~~ `f f `~' 8 "~ \ 64 ''o \ ~ v a ~~ f~ . •`y ~ A J E Q 7 9 ~o s 67\ ~P p s ' e e65 ~~• \ ~0 13 ~, I ~o ~ ds • 14 Cemsbry ,p 1.03Ac ~'^ i0 ~ ~ 12 • f ~' • s~ ,,..~..,~, 99 ••~' • Is ~"`~tie O II •~•~, • ~ '`~' • Q II Q 37Ac Q 18 Q al - • •~' • ~ Quoll Ve11ly Condominlums • E 1' Q ~i, ~ Q See Map 87.08 I~sart"A" 4~ a I"• 40' DEPARTMENT OF Z PUBLIC FACILITIES FY 88-89 RURAL ADDITION Washington Road 12 , VICINITY MAP ~"'.~ NORTH 9^ • ~_\ --- - / s6 . ~ ~ ~\ 6 4~) ~~ \' ~\' S \ ~~ ~' v - ~ ~ ~ 3 2 roe n~ X 1 ,. ~~ ~, A DEPARTMENT OF PUBLIC FACILITIES FY 88-89 RURAL ADDITION Chester Drive .% R°~~ .~ ~ ~ ~~ ~ 4 / pexrot \ • 4 i 4c ~ ~e~ ~ 4 ~, ~ ~~.; ~ ~\ • ~ ~ ~ ~ ~ ~ 3 ~ ~ .x/ A ~ ~~\ 3 ~ \ i A"= ~ ~ •~ O _ - • v~ yam.- - •, ~ . \ 6 7 ~ ~ r ~ ~' i ~ ,\ \ ~,~ ~\~ / \ O ~~ \ /~~ ~\ ~\ ~ \ . ~ ~_ ~~ \ ~ ~. ~ ~\ / is ;~ ~ 13 ~qr• ~ =~IMR~. M ~ a yin ` •~ ! i ~. ~~ ~: --... ~ ifs ~renoac `~1 w~oEy,,oo,c ~ , „~.~" n _VICINITY MA~a~ -___~_..._'. NORTH 1 .: i ~, 1' PROPOSED ADDITION SHOWN IN YELLOW DESCRIPTION: 1) Byers Road from a point on Quail Place (Route 1888) to proposed "T"-turnaround. LENGTH: (1) 0.16 Miles RIGHT OF WAY: (1) 50 Feet ROADWAY WIDTH: (1) 20-30 Feet SURFACB WIDTH: (1) 18-25 Feet SERVICE: (1) 6 Homes IMPROVEMENT NECESSARY: RESIDENT ENGINEERS RECOMMENDATION: r^ ~ .~ COMMUNITY SERVICES Fy gg_gg RURAL ADDITION & DEVELQPMENT Byers Road ~ -9 ' ~ \ NORTH _ 5 ~ ~ a7 ~ 30 , -~ ~~ ,' '!I 21 II ~ I 1 3 ~ 192^ .~ ! 2 . i _~,~ 2 0 _ d I: ! ! ~~ -,~ • 9 I .I I, i ^44 I 7.5 ~. x_;771.781.791 80 ~ 35 i6 O I. 56 ~ ..~ I ~! !' G ~ I a6 ~ ? ~ 53 I' I F:,c,;,,o ~^ 17 _'_ i i ' C4wr ~ ~ ~ 34 6 O ~ 72 - 37 ! 9 I 34 ,1. D = ~ 5 -- -,=ommonwrorrn of 64 ' ~ 19 ~ 7 81 ~ ~ 33 e 4 ~ v,~p,n,o ,~ 's , \ 92 ~• i ~ ~ 3 \ _~--; ~ ~ 6.'' ~ 7p g6 4; ~ ~ ~z 4 - 22 _ 2~ .. p~ •23 ~ 6~: -'~ - - a7 A '~~~ -~a. .~ b7 ~' 694c 'Ci ~,. 9ZAC,G 57 es I. 6fl 2 .I s9 I 68 ~ ~ ~O ~I 1 DEPARTMENT OF FY 88_89 RURAL ADDITION PUBLIC FACILITIES Bushdale Road - -- ' -- - i a ~.~ J .~ ~ ' _ i 4CRE~ i ~~ r ~ ' I ~ NFw QI ' ' I ~ (SPR t gun a[- ~ [IN f ~ - m OGE ~ V i ~ ~ `E~p.R , . ~-~% "~K cNCS7N CHESTNUT ~ ' MOUNTAIN , ~~;,, _ p{t 855 FldpMdn ~!~ u LINOENWpO pf I ~~ ~ ~~~ ~~0 H ~or~~ C~ C / VICINITY MAP ~ } _/ ,, - ;_ `- ' , .9 ,~ _--- _ - COMMUNITY SERVICES AND DEVELOPMENT ~ -9 ~- NORTH FY 88-89 RURAL ADDITION Camney Lane l n~~iP~~~ ~ w~- ~ _ i~ ~ \ ~ x ~ ~ \~ . y j ~ 4 •• ~E ~ '~ I •~' i ~ N P \ \~ __ ' ___._. ~__--pN C ~. I rr5 U , ~ SUN I/ALLE' ~ Sl4%M -CLUB IN/N _ .-- __ _ -- T ----- ~ VICINITY MAP .~ % - .~ - 9 NORTH I.VLYILY[(JIYIL l JGL[YII.GJ - ' ""' "" `""`°•'~' CILLl i ivi~ AND DEVELOPMENT Futurama Drive 17 ~. ~~ NORTH FY 88-89 RURAL ADDITION COMMUNITY SERVICES Marigold Circle AND DEVELOPMENT 1 g ~;,~ Y~~ r ~~'~"~ l ~1(Y f ~ HIGE~ ~,f ~ `` " wu. ! MIL \,~~\j _.( Y ~T~- ~ I :`~ \ ~~"~ ~ M~ ~~~-~~GRANp-~ LAU { ~ T~~" l.._.~E~rOrtD ,.ter' - ' M ESTER yT ',~I N• i ctapMOw J I. I I AIfZ1+lEY~CT oi~, ~. `. ~'i .._ ' ~% ~~ ~._._~~ MI ODE l~ BRIDIE_ ~:ip d/a ~~ +~. VICINITY MAP A~~~ '~ - ~-... ~ . s ~~~ NORTH S ~, ~ ~ ~ s ~ 121 Dc ;, ass•,ooo Sd7/ 6 20 RC.B.S 10 61 At (Ol SSd7 f' s 9 46AcIC1 •o~ ~ V .s 5195 7 ~ ~1 66.04 ' 559T ,~~ 19 I02AC O / `•° / rf Ja> 3739 5757 18 ~ ~ 5756 ~ 12 I ti ° 2y~ ~ •s~~ 13SAc 5755 'f. k °°~ I ' f 1~ )- 'L - _ _ 15 ti, 10 ~ !' ~ I ,, M1 S7ar 8 o ~e s~t5•s 13 3671 ~~. 2~24c a•11 ,7 ~ ~~ ~. / ~'sr s~ 9 y ~ ~ ~0`Si ~ ° ~ t 561/ . ~ ~ ~ 5669 i Ri / '~~si ~• ~ ~ 13.1 d / FY-88-89 RURAL ADDITION COMMUNI7'YSERVICES Cabin Creek Drive ` AND DEVELOPMENT 19 - -- - ;' J, •' , __ ; /moo/ ,~; ~~ ~ ~ Op0 ~, <~" ASTER ~\ \yo. ~ ~wa, s~~ / `~ y,, i ~ `' ~r / ~ .~, /c~,, VICINITY MAP ,,t`~ ,; 1~ ¢~ , y~i`o :\~ \ ..~ AFiOEI ~; . , ,; .-~~ .~ `~ E~ ~.; j~ NORTH FY-88-89 COMMUNITY SERVICES LAWYER DRIVE AND DEVELOPMENT 2 0 ~~ ~ - eye ~., a (~Q~}~ .., - - - ~ - - f~{ --- -- ~~ ~ ~ p ~ I - _ rrasr~nr ~~ ..?V~ ` i ~rir ` -. a•ao,ew ncwta 'fie r PO ri.irs a cavsavrtroa ~ J~ ~,~,~~ ~ 4Y ," ~ 4'~ - -~~ : Ea ~; ,~:~ ~ VICINITY MAP ~~ NORTH FY-88-89 RURAL ADDITION COMMUNITY SERVICES AUTUMN DRIVE AND DEVELOPMENT 21 ~~' / ~ ~ ~ .. MnSMS ~ ~ EI.E .~~ 1 ~~. n 1 '' ~ ~'~ VICINITY MAP ~~~~~- ~ ,: ~ ~ r^ F',„, NORTH FY 88-89 RURAL ADDITION COMMUNITY SERVICES BLUEBIRD LANE (EXTENSION OF RT .914 ) AND DEVELOPINENT 2 2 ~ ~ ~ 39 ~'~ Him .' u tk g ANTRnt Sr~, A • ,. %'~1'~~ ~ `'~~ ~ ~ ~ ~ 1. "-'~ ~ 4' `~~~ s~a `~~ r ~~ w HILL ~ ~ i ~l 0 ` i RR. I ~~ ° 'f ._ .. ~ s° -,~-- j `~ `- . ~,, - - VICINITY MAP ~ / '`' f -~- NORTH 1 COMMUNITY SERVICES FY 88-89 RURAL ADDITION AND DEVELOPMENT Cree 23 de Drive (Extension of Rt. 774) AC'I' I ON # A 1.213 8 ~ -1 ~. __ _- _____ -___ I'I'EM NUMT3ER "'~ AT A P.EGULAR MEETING OI~' ~l:'TlE LOARD OI? SUPERVISORS OF ROANOK.E, COUN'I'Y , VIRGINIA HELll A'I' 'I'1i1~ ROANUKE COUN'.PY ADMINISTRATION CI~;N'1'1?It MLETI_NG DATE: December 13, 198£I AGENDA I`PFM: C. L. & O. Investors v. Board of_Supervisors COt)NTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On June 14, ].988, the Board of S~rpervisors vokod to deny ~~ petit ion to r. ezone 1. 7 acres of. 1. and from R- L t.o B- L . 'I'h i :~ I and is located at the intersection of. Route 419, Corde 1. 1)ri_v~_~, ern-:1 McVitty Road. On July 13, 19£]8, the owner. o:E t,l~ris hropcrty lC. (:. & O. Irrvr:~stors) Exiled a 1~iot._i_on for Der_lar. al~ory JuddmF~rrt ,_:hal l.eng:Lng th.i.s denial.. On October 20, 1988, this case was tried irr thr~ Ci rcu_i t c::ouri_ for the County of Roanoke. By Letter opinion date{] Novc~rn- ber ]_ 8 , 1988 , the Court fund that upon the ev idenc;e hrescn l:i~d the existing R-1 zoni-ng is unreasonable and that the proposed T3-1 zoning is reasonable. This matter is referred back to the Board for such ErrrthF~r acl-.ion as would permit the use of. the property as proposed by the owner. N~~ further public hearing on this matter is nc~r_.c:~~~~.ar•~~, and any action must be taken by December 29, .1988. It t.hc, l;o~~cd f~~.i1,s to act, then it sha.11 be en-ic:pined from presenting thc~ use o l the pr. oiler t-y by the landowner. /1~] ai..ntif f for a ]3--1- c.a:~c~ i n accordanc-:e with the rerun i_ng pet.i_tion . I?1 SCAL IMPAC'1'S : p`er' 'i'he Court ordered that the 1 and~wneri'I? la i nt.i. Ef rc:~~~c~~,t ~r f r ~.-,nr the County its costs in thr> 3~n~.~r_rnt. of 536~~ . 10. 'T'he' !,~.~ar ~] nnr:~:t. appropriate this sum from Board ec~n-.indenc:y Ecrr pay;nent l~_~ llr:• p.LaintifF. AL'1'ERNA'~~ I VES l . Rezone the property from It~ 1 to 13-1 i n accordance wii.h the petition requesting such action, subject to t.hc~ proferred conditions: .Z7 --/L~ a. Property to be developed in substantial conformity with the site p]_an prepa~_~ed by }tufoi:~d T. Lumsden & Associates, Engineers & Surveyors, and Dic:l•:son Associates, Architects. b. Signage is Limited to 4B square feet and to be lo- cated. in one of the two _1_ocations identified on the site plan. c. The property will.. be utilized for office use only. No financial institution use in the form of tellers, drive-up windows, or automatic tellers will be permitted on the property. d. The property wi]_1 be constructed with frame con- struction, masonry, and wood trim. The structures will not be more than two (2) stories in height and will have a sloped roof. e. That the berm existing on McV:itty Road will be re- tai.ned with the exception of the entrances to the property. f. That all outside utilities constructed by deve oper. will be underground. g. The radius for access entrances, and if approved by the Virginia Department of Transportation, will be widened. h. Al.l site and parking area lighting to be directed away from resid<~nti.al_ area and f.r.om 41.9. Lighting standards w.i]L not be more than fourteen (14) feet in height and power will not exceed one foot r,andle. i. The dumpster wil] be screened from 419 and Crest- hill Drive. 2. Do not rezone the property. If no action. is taken, then a permanent injunction will be effective enjoining the Board itom preventing the use of thc~ property in accordance with the rezon- ing request for the B-1 use. STAFF RECOMMENDA'PION: It is recommended that the Board favorably consider the adop- tion of Alternative 1 and appropriate the sum of $365.10 for costs. Respectfully submitted, ..{il Paul M. Mahoney County Attorney ~~f Lj "" AC 1' I: ON VO'PF AF~i?roved (x) Motion by ~ _~Sub.~titut..e.__Msatiou~ ~ No Yes Abs Dr~ni.ed ( ) Steven .~,._McGs~~a-~Bi~hs:rsl_I~i~-- Garrett - x _._ - _ - Received ( ) R.o~r~_~.Q_.a~p_rstve~lt~~ati~e~ Johnson `~ _ __ Referred ~~ ____ ________ _ McGraw x T~, N ickens x _ ___ _ ___ Robers x cc: File Paul Mahoney Reta Busher Diane Hyatt ` A P P E A R A N C E R E Q U E S T - - ~ _,~o ~c ~ . ~ v i Uv~r~s - '~ 1.-~ t~ 1 PUBLIC HEARING ON I would like the Chairman of the Board of Supervisors to recognize me during the public hearing on the above matter so that I may comment. I agree to follow the guidelines listed below. WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. 1. Each speaker will have between three and five minutes available whether speaking as an individual or representative. The fhcitmzenslspeakingeonhantissue,mand based on the number o the ma ority of will enforce the rule unless instructed by 7 the Board to do otherwise. 2, Speakers will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. 3. All comments musaker andeaudaencetmembersdis Dotaallowedeen a recognized spe 4, Both speakers and the audience will exercise courtesy at all times . 5, Speakers are regWethedheoclerke any written statements and/or comments 6, INDIVIDUALS PURPORTINRITTENPAUTHORIZATIONGFROMETHERGROUPHALL FILE WITH THE CLERK W ALLOWING THE INDIVIDUAL TO REPRESENT THEM. P L E A S E W R I T E L E G I B L Y NAME: 51~.~ cr~ju V? ~ ADDRESS : 43gU PHONE: ~ -'v PLEASE NOTE: (After filling out, give to the Deputy Clerk. Thank you.) ACTION NUMBER A121388-15 ITEM NLT1yBER / ~.2 MEETING OF THE BOARD OF SUPERVISORS OF ROp,NOKE AT A REGULAR HELD AT THE ROANOME COUNTY ADMINISTRATION CENTER COUNTY, VIRGINIA MEETING DATE• December 13, 1988 SUB=_ Appointments to Committees, COUNTY ADMINISTRATOR'S COMMENTS: Commissions and Boards SUMMARY OF INFORMATION: 1 Communi orrections Resources Board fired - r term of Edmund J. Kielty, Alternate. His term exp One Yea 1988. August 13, , , ,~,,,,~-h and F mil Adv-' i o Board aul Mahoney has received alneSthesabovemB ardael County Attorney P regard g Lazzuri, Director of Court Services, A copy of the letter is attached. on December 13, He has invited Mr. Lazzuri to attendoft~hemcommittee. 1988 to discuss the future activity APPROVED BY: SUBMITTED BY: Mary H. Allen 4 (~ Elmer C./r Hodge County Administrator Deputy Clerk -------------------------------- --------------------- VOTE Abs --------------------ACTION _ ~/c+-even Y Xs No " "'" ~' ~~ ^„ Garrett - Approved (x) Motion by: -~ --~ Johnson _~ Denied ( ) McGraw _~ Received ( ) a ' Nickens ~- - Referred Robers T o : ~--- cc: File Council/Youth Court Service Unit Advisory Michael Lazzuri Paul Mahoney & Family Advisory Board File ~r -.~. ~~ l 1 1}} , ~ (++ l ~ v' ~1 ^1 I~~ ~ ~cf~,F'~c~, i{ {~0ti1 1 it ~~~GO ~') I SERVING: Department of Corrections COUNTY OF ROANOKE MICHAEL J.LAZZURI (7031387-6123 DIRECTOR OF COURT SERVICES Juvenile and Domestic Relations Ourt CITY OF SALEM DAVID W. DAVIS. II ServZCe Unlt (7031 375-3046 W. FREDRICK FOX SUPERVISORS Twenty-third Judicial Distract 305 E. Main Street -Salem, V~ 24153 November 9, 1988 -'0~ ~ ~ ck~r~S Mr. Paul M. Mahoney --0 / County Attorney - ~(,~J b County of Roanoke, Virginia ~-~, P.O. Box 29800 - ~~ ~,~n Roanoke, VA 24018-0798 N Dear Mr. Mahoney: our letter of October 27, 1988 regarding the Court I am writing in response toy ast, The Advisory Service Unit Advisory Council. As we have discussed in the p to my Council's work has been very ben dvisor tCounc ltwas Marche ofs1987cc The Co hate records the last meeting of the A Y ose to meeting t has always been a group who feels that unless there is a pure meetings should not be held for meeting sake. The Advisory Council was very instrumurtearl stages f developmenteasl a st to the Commonwealth of Virginia during °iven me valued input on different projects operated Court Service Unit. It has g that we have attempted or implimented in this of fiarticularl c withuthe antic pated be benificial in the future, p Y Advisory Council may artment of separation of the Division of Youth Services f have somergnnut in p he design of a P Correctioartment of Youth Services and lin the type of services that would be new Dep available to the community from the new department. There have been reasons whY ckeof agenda tems.ll The Counc lshastbeenedependent Primary among these is the la upon me to devise an agenda for its meetings and to develop ofbthe decisions tthat I discussed. I have not been very active in that area as many make cannot wait until the Advisory COtheir owntand have nob beenf uthlizeddtoory Council have not developed agendas of their full potential. The size of the Council itselfersonal o~ beofesseo alt of a P problem in establishing meeting dates because of p commitments of the Coucil members to a oke County withsthatl oflvadsimilar Council combined the Council established >.n Ro ~-z formed by the City of Salem. Another factor that has diminished the importance of the Advisory Council on the local level is the lack of activity on the part of the Advisory Council to the Division of Youth Services which operates on a state level. As you may be aware from recent news paper accounts, the Department of Corrections has not named a new Deputy Director to head the Division of Youth Services in over a year. The acting Deputy Director not only has to fill the role as head of the division but also has to continue the work of his own position within the department. Because of along illness prior to his death, the former Deputy Director of the Department of Corrections for the Division of Youth Services had not called a meeting of the State Council since February of 1987. As one of only nine local Advisory Councils we had a seat on the State Advisory Council and had the potential for significant input at the State level. If the Council is continued and the State Council is reactivated, I anticipate that we would again be in a position of being able to have significant input into the activities of the Division or new Department. In its role as the Advisory Council for the Court Service Unit the Council also maintains a checking account which has accrued from donations from private civic organizations for the Outdoor Adventure Education Program which we have operated. The Court Service Unit itself cannot hold funds which have been donated for its use. The Advisory Council has acted as an independent group to hold these funds and disperse them as needed. Perhaps the Advisory Council should be retained but redesigned. The role of the Advisory Council could be expanded to act as an Advisory Council on youth and should involve not only the activities of the Court Service Unit but also youth related activities of other departments within the county government structure. As a suggestion, these other departments could include Youth Haven II, the Department of Social Services, the Department of Parks & Recreation, the Roanoke County School System, and perhaps even the Health Department. This restructuring of the purpose of the Advisory Council would give it a more comprehensive approach to meeting the needs of the youth in the County but also would give it a broad agenda base and more purpose for its existance. I would be happy to meet with you to discuss the content of this letter and if the Board feels that it is necessary for me to appear on December 13, at 3:00 p.m. I will be glad to do so. In the mean time I will call for a meeting of the Advisory Council to consider its role and how it feels about the proposal offered in this letter. Very truly yours, ~~ ~-~~ Michael J. Lazzuri Director of Court Services M JL/vb ~,. - ~ aa ~ III ~ I~~YI AA jj~~jj~v ~C' 4~ ~, •Y Department of Corrections SERVING. COUNTY OFROANOKE MICHAEL J. LAZZURI IRECTOROFCOURTSERVICES juvenile and Domestic Relations ~uT (703) 387-6123 CITY OF SALEM p DAVID W DAMS. II Service Unit 17031 375-30a6 W. FREDRICK FOX Twenty-third Judicial District SUPERVISORS VA 241.53 8, 305 E. Main Street - Sa1 8 9 December 9, Dr. Harry C. Nickens, Member Roanoke County Board of Supervisors p, O. Box 29800 Roanoke, Virginia 24018-0798 Dear Dr. Nickens: uest 1988, at the req The Court Service Unit Advisory Council met on Novhmb ur ose of this meeting was of Michael J. Lazzuri, Director of Court Services. T.~e p P o discuss the issue of whether or not th fOAdvisory Council should continue its e r consideration by the Council for th d t operation and if so to select topic areas next calendar year. The Advisory CoukeilCounty Boa~d of Superv sors and 7 po of 14 members appointed by the Roano of Salem. The Council has ointed by the City Council for the City an roviding services to members app been the practice of functioned this way since 1981 when Mr. Lazzuri s Itnhas long when there was no agenda for the the City of Salem as well as to Roanoke County. the Advisory Council to obstain from meeting Council have continued to Council's consideration. The Officers of the Advisory cussions and individual members have worked with the Court Service Unit in have dis the areas of program development. that Mr. Lazzuri had been requested to ascertai our request. It is our understanding Mr, Paul Mahoney at y for the continuation of the AdvisonseCfrom1Mby Lazozaud aackage for ahe December Mr. Mahoney has received a resp onse in your B P impression he has included this resp resent at that meeting to support the 13th Meeting. It is my hopes to be p continuation of the Advisory Council as Chairman of the gr Burin the calendar year The Advisory Council WOted 5kareas which wehwillpbeaconsidering for action during of 1989. We have selec the next calendar year. These 5 areas include: developed by the 1. Evaluation of a proposed Early Intervention Program being Court Service Unit. ro ram as 2. Mental health needs further development of thee substance abus and Salem. 3, Continuation of and of Salem, established within the Court Service Unit for Roanokan °theyCity 4. Youth programming for the youth of Roanoke County either through the Court Service Unit and/or through other Departments of the local governments. 5. The separation of the Division of Youth Services from the Virginia Department of Corrections. The Advisory Council feels that it could be of benefit to the devethat we co ldebe programs and other issues for the Court Service Unit and further, influential in the future direction of the Division of Youth Services, either as a continuing part of the Virginia Department of Corrections or as a separate department of state government. It is hopeful that if the naming of anew Deputy Director of Youth Services for the Department of Corrections that the route for the Advisory Council will again resume the role as a functioning Advisory g p Central Office Division .oorY Counc ls,l we. w 11 be freturningatooour oseat on that 1 Court Service Unit Advi y Advisory Board and could be an influential part in the future development of services in the Commonwealth. It is our hope that you wwIf t ther end of that year, twecfeelnthat hweohave snot f been the calendar year 1989. beneficial or that we have not outh ofdthesvalleye thenhwe wi lerequestoph t our services and programs for the y Council be desolved. Sincerely, Ted R. Powell Chairman cc: Members of the Board of County Supervisors All Advisory Council Members S> -io AT A REGULAR MINIANG HELDH A TOTARHE OROANOKEV COUNT OFADMINOSTRP'TION COUNTY, VIRG ~ 1988 CENTER ON TUESDAY, DECEMBER 13, RESOLUTION N0. 121388-16 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for December 13, 1988, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1, Confirmation of appointments to the Mental Health Services of the Roanoke Valley Board of Directors 2, Request for Bingo Permit from the Vinton Moose Lodge. 3, Request for Bingo Permit from the Fort Lewis Rescue Squad. 4. Addition to v~AirSointdRoad,System of 0.55 miles of Airpoint Dri / P 5, Appropriation of funds for drug enforcement activities 6, Approval of contract between Youth Haven II and Virginia Department of Social Services. '7, Authorization to transfer Vinton Recreation Center to Town of Vinton. 8 , Request- fer- Bi~e~e- Pe~m~t- €~em- tl~.e- Meese- Beelge 284 g, Authorization to amend the 1988 Holiday Schedule. 10. Ree~t~est- frext- Aga~ie- pgitel~e~~- te- waive- th.e- ~rate~ ereli~e~ee- 2, That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens with Items 8 and 10 removed for discussion and a separate vote; seconded by Supervisor Johnson and the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TEST: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/15/88 CC• Phillip Henry, Director of Engineering Sheriff Michael Kavanaugh Bev Waldo, Youth Haven II Director Stephen Carpenter, Director of Parks and Recreation D. Keith Cook, Director of Human Resources Clifford Craig, Utility Director John Chambliss, Assistant County Administrator John Hubbard, Assistant County Administrator File A121388-16.a ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE December 13, 1988 SUBJECT: Confirmation of Committee Appointment to the Mental Health Services of the Roanoke Valley Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the previous board meeting and must now be confirmed by the Board of Supervisors. The nominee has agreed to serve. Mental Health Services of the Roanoke Valley Board of Directors Rita Gliniecki has been nominated by Supervisor Robers to serve a three-year term as a County appointee. The term will expire on December 31, 1991. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: ~C~ Elmer C. Hodge County Administrator --------------------------------------------------------- ACTION VOTE Approved (~ Motion by: Harm C Nickens/Rnh r.. Yes No Abs Denied ( ) Johnson Garrett ~_ Received ( ? Johnson ~_ Referred McGraw ~_ To • Nickens ~,_ Robers ~_ cc: File Mental Health Services of the Roanoke Valley Board of Directors File ACTION N0. A121388-16.b ITEM NUMBER -'~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 1988 AGENDA ITEM: Request for Bingo Permit from the Vinton Moose Lodge COUNTY ADMINISTRATOR'S COMMENTS: The Vinton Moose Lodge has applied for a Bingo permit for 1989. They have paid the $25.00 fee. The application has been reviewed by R. Wayne Compton, Commissioner of the Revenue, and he recommends approval. Mary H. Allen Deputy Clerk ~~~ Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens/Bob L. Yes No Abs Denied ( ) Johnson Garrett x Received ( ) Johnson x Referred McGraw x To• Nickens x Robers x cc: File Bingo/Raffle File ...L- COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO ~ ~~~ ~~~ Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applica:~ts should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. seQ. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to c~Yanting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT BINGO GAMES Name of Organization -~'(S"YL ( T QSL 1~0n e. ~ Street Address 2 ~ Z ~ ~ Z Sh1 h ~{ (I1~1 ~\ ~ 1F t Mailing Address P (~~~(., ~~Z ~~ City, State, Zip Code ~ (1~-}'a1~ V~ ZT ~~q Purpose and Type of Organization ~f 2'~Ir n z I ~ l V L C6YLS'~'~ n'~' --~ ~ l I ~ rn !-ct ~-h a~ ~ 61,t. ~ -~2rn.i ~ i E S When was the organization founded? ~~~p Q 1 Roanoke County meeting place? ~ p~{tF - v~ ~-{a /1~ C~1oos~ Has organization been i existence in Roanoke County for two con- tinuous years? YES ~ NO Is the organization non-profit? YES_~ NO Indicate Federal Identification Number # 5~' "d (o q9'8 q Attach copy of IRS Tax Exemption letter. Officers of the Organization: President:~~+b-1 ~®Q'~1 Vice-President~bQe,r ~IOWQrS Address : I~ipu~-e ~ (3cs~c ~Q ~ (o Address : (~0 ~ ~.(~ ~ (~"~' a dC • J~, V (Vt~.dY1 ~ ~ 2 2.41 ~ q ~~-' -'l b k ~ ~~2 0~- 0 ~ 3 Secretary: t'r I Cd 1 ~! ( Q_1'' Treasurer: ~e~ ~~ ~jl'Z_1.f Address : ~'( . ~ g6`~ Z.(p ~ Address : ~+ . ( Ja7~c~~ ~ 1 ~ i n~ ~ - yz Zq" ~ ~ q ~/ t v~-4-on , V 2 . 241 ~1 q Member authorized to be responsible for Raffle or Bingo opera- tions: 1~ Name ~Q ~Sb h ~QQ`~'I I Home Address 2'~ . ~ ~6Y. ~ ~ ~v t ~ ~ ht~ V2, 241 R 9 Phone 7~ Oq~~ ~~~ Bus . Phone A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. t ~6 n rYl oo S t ~ d9 ~ , Lt Z~ l~U2ski n9 i~ ~ v~ v t -~.t~rn , u z 241 ~ 9 RAFFLES: Date of Drawing Time of Drawing BINGO: Days of Week & Hours of Activity: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From '' _ To // From To From To From To From To From To 2 ~' State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary.' ~' ~. BINGO: Complete the following: Legal`'owner(s) of the building where BINGO is to Name : V I ~'1."~"O Y1 rnO D S E ~.~ d G~ Address : ,~. ~ 2 ~ ~l1 ZSh.i Vl q ~zr~ /~ Ve. ~ ~ v~-~-rr~ County F~azno K~ State VZ• Zip 24 ~ ~7 y be conducted: Is the building owned by a 501-C non-profit organization? (~Q S Seating capacity for each location: ~ Q ~'~"~ Parking spaces for each location: ,LQ 0 ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calerf- dar year period. BINGO INSTANT BINGO lst Quarter~~ ~ ,}-f^ ~' ~•~/ ~" '~~ 1, J y ,_ 2nd Quarter ,~. :~~ j /~j -~ ti 3rd Quarter ~ ~ ~=~'; ~ , :~~ :,~ lst Quarter C1 .- 2nd Quarter ''~? !° ~' °`~ ,r'~, 3rd Quarter _ (_..~ 4th Quarter f `~" =y ? ,.a:`' ,::~ ~ , c"?;r,> ..~ > a ~ ~ 4th Quarter ~' Total ;~ ~ l` ~~ ~ Total ~~ ~ _~ ~„i ~.: 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? V 2S 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? ~.e S 4 _._T- .Z 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? ~/ff 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last Say of such quarter? 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? V ~ S 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?~ p,C 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November?~(~S 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or X18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? S -~ 5 ` .~- z 14. Has your organization attached a complete list of its member- ship to this application form? 15. Has your organization attached a cony of its bylaws to this application form? q_Q,5 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? If yes, state whether exemption is for real, personal property, or both and identify exempt property. R 7 ~ b~ ~ ~(I r14 `~ ~ZVI ~ 17. State the specific type,and pur ose of the organization.. F r~ ~ ~ r n~ I . -~-n 1>Yo V l C~. tG _ ~,- l l ~(2 w~.t l y 'D r r, Fe c. f~ r /, 18. Is this organization incorporated in Virginia? If yes, name and address of Registered Agent: o~ Z l m r d tu~,~ b~ -~'l o o S Q 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? N U (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? 1'1D (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value 6 ~~ "~ ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on X18.2- 340.6 of the Code of Virginia and X4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written ~~~ invoice or receipt is also required for each purchase of in- stant bingo supplies? ~ Q~j b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit?~ 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? ~ ~s 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3~ of the gross receipts of an organization's Bingo operation? ~~S 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 'y 2S 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal?~ ~~ a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in X18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: A me ~ Title Home Address Subscribed and sworn before me, this '~" day of l2.''6yC 19 My commission expires: ~ t _i'- ~'~ 19 l ~~~~'~\~~~~~~~~~~/ ~ >~'~ ~~ 1 Notary Public RETURN THIS COMPLETED APPLICATION T0: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 8 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ~ ~,ti ~~ l / ~/~ ~ /~~ mow-: ~ ~ .~1 Date Commiss' ner o th Revenue The above application is not approved. Date Commissioner of the Revenue 9 ACTION NO.A121388-16.c ITEM NUMBER_L'•= AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE; December 13, 1988 AGENDA ITEM• Request for Bingo Permit from the Fort Lewis Rescue Squad, Inc. COUNTY ADMINISTRATOR'S COMMENTS: The Fort Lewis Rescue Squad has applied for a Bingo permit for 1989. They have paid the $25.00 fee. The application has been reviewed by R. Wayne Compton, Commissioner of the Revenue, and he recommends approval. Mary H. Allen Deputy Clerk Elmer C. Hodge County Administrator ------------------------------- ACTION --------- Approved (x) Motion by: ~a,-r. r r,; ~U ,D VOTE Denied ( ) r, _ y }~ Yes No Abs ~Tnhn~t~n Garrett ~_ Received ( ) Referred Johnson ~_ To: McGraw ~y_ Nickens _~ Robers x cc: File Bingo/Raffle File ~~ E ~OANO~t"F ROANO ~ «. ti A ~ •~ L . p z ~ o d? COUNTY OF ROANOKE, VIRGINIA 2 d~ 1838 COMMISSIONER OF THE REVENUE 1838 APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. seg. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sec. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT BINGO GAMES /°~ Name of Organization_ c~~t~~L~~.ti~is ~[~ _5~.~ c ~S ~ EL~N~ ~~c.~~ Street Address ,3 %~;~- LLt l~'1 f~ „>~ _`_~ ~.. Mailing Address ~ ~~ .~G% k ~G City, State, Zip Code~~~ ~,~ j>-~ C.`r1 -~~-/.~ _.3 Purpose and Type of Organization ~~~`,~; ~ ~t ,~! fc.~~4~ ~ rw: ,5 (_ iC t" ~," ~`1~1% .r- r-= When was the organization founded? ~//~- ~' Roanoke County meeting place?~Cr~ r ,Ly-~~;,~ /-~~~-~ ,I~~,,~-_sC±lz~ ~~~~~Lr Has organization been in existence in Roanoke County for two con- tinuous years? YES ;~ NO Is the organization non-profit? YES ,~- NO Indicate Federal Identification Number # ¢~ .j"i,/(~, c~ ~~%S''7 L- Attach copy of IRS Tax Exemption letter. Officers of;;~~the Organization: President:~~1c7~;,4~~L{,I~~ r= ~ :~~Vice-President ,~~'~~~i~ie,p ~ /3n ~rh,'~~~ Address: %~~© h?,C';~~~n.'.~ -,~i~~~ Address: ~~~ ,~'/=}G~ ,S l Secretary: ~ ~'t ti~~»l ~'~ , LL' /c""~9L~a Treasurer-: ~~< /~ r~; ;c~ ~~ ~ ~~ c;~ Address: ~ f'yL"~ ~, C,/~,~L~„_f~ t~~~lt_~Address: !C 1-!' ~~:~ k~ _:L Member authorized to be responsible for Raffle or Bingo opera- tions: Name .--- ~( ~' L' ~' ~=-' ~~ ~ ~1 C ~ G: ,a Home Address ~ /~ ~~ ~:_ r~-' / '~ ~ ~ ~ Phone jt., -;37-=~~~G Bus. Phone /C~' , ~,~"~-~,~ J'/ A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. RAFFLES: Date of Drawing Time of Drawing BINGO: Days of Week & Hours of Activity: Sunday Monday Tuesday Wednesday Thursday Friday ~ Saturday From To From To From To From To From To From To From 3c' ~/~ To // c c ~',>`~? 2 State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the use of the planned or intended use of the proceeds. Use estimated amounts if necessary. --- ~' ~ u ~/ ~= L~ k ~ t~-,-1-, c ~v ~ `~ _S _ i~ t r i`'~~ L _, f ="~- ~~ r ; ,4 ~ ,~ C~ G~'' , ~..~ BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: ~ ~'' N /L' ~ if'~ ~ ~ ~,G .n.. ~ Ta/ Address: County State Zip Is the building owned by a 501-C non-profit organization?~,-~, Seating capacity for each location: ~_ ~' ~f Parking spaces for each location: ~,:.~%~% ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO lst Quarter ~-- 2nd Quarter ~ 3rd Quarter -~-- 4th Quarter To t a 1-~?-~ 1st Quarter ~- 2nd Quarter -~- 3rd Quarter 4th Quarter Total -~=- 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? ~ ~:' 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? ~/~_j 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? ~/C S. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? ~ L;) 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? ~ E:S 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? '%L=S 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?~ L~,~ 9. Does your organization understand that a one percent audit fee of the gross receipts mus t be paid to the County of Roanoke upon submission of the annu al financial report due on or before the first of November? + ~__5 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for - such dates, as are designated in the permit application? L S 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? •,~ zS 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? ~/L~ 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or X18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? ',~~ j 5 ~~ 14. Has your organization attached a complete list of its member- ship to this application form? •..'L 5 15. Has your organization attached a copy of its bylaws to this application form? ;/~_.S 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes? `~~C S If yes, state whether exemption is for real, personal property, or both and identify exempt property.= ~ S C~.~ ~: SCE ~~ ,~ ,p ~ ~% ~~,~'sr)t ~= f 17. State the specific type and purpose of the organization. 18. Is this organization incorporated in Virginia?~%-~ If yes, name and address of Registered Agent: ~~.~ `i / 5 Lc ~ i Y1 f3 i w' _~ 7 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? ti~~ (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? !j L ,5 ( If so, attach copy of exemption . ) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value 6 :...~ ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? ~ ;__~ 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? ` t==.S b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? r;~ (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? y'L-; .5 d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? }r'L.S 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo ma y not exceed 33 1/3$ of the gross receipts of an organization's Bingo operation? ~ `-_~ 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? +.,~.~ 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section SO 1-C of the United States Internal Revenue Service?' (Certificate must be attached.) 7 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? ~ ~_~ 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? ~,: ~S a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: !. ,._J r r, Name Title Home Address ~ . ~'~" Subscribed and sworn before me this ~~~~ day of i`':~,,,~-~,1.~~c%° 19- i My commission expires: ~~ -^ Notary Public PLEASE RETURN THIS COMPLETED APPLICATION T0: R. Wayne Compton, Commissioner of the Revenue P. 0. Box 20409 Roanoke, VA 24018-0513 8 ~i NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Commis Toner of he Revenue The above application is not approved. Date Commissioner of the Revenue 9 ~. ACTION N0. A121388-16.d ITEM NUMBER "~" ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 1988 AGENDA ITEM: Addition to Va. Department of Transportation Secondary System COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION• Roanoke County has received notification from the Virginia Department of Transportation that 0.55 miles of Airpoint Drive/Airpoint Road has been accepted into the Secondary System effective November 22, 1988. Mary H. Allen Deputy Clerk Elmer C. Hodge County Administrator ------------------------------------------------ ACTION VOTE Approved ~ ) Motion by: u~^r rTns~.8ab Yes No Abs Denied ( ) L . .7oh n inn Garrett _~ Received ( ) Johnson _~ Referred McGraw _~ To: Nickens _~ Robers _~ cc: File Phillip Henry d p Co Bgd®~ ` ~O 7 ~ lJ ~~..,1 ~.~~~ I I. vl ~, d , .. c ~~A' i, ~kfMe^ Yea`" ~- RAY D. PETHTEL COMMISSIONER ®db'Y1V'1L®~~/L_eL ll1LA ~ ®~ ~~~~~~~~ DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 November 22, 1988 Secondary System Addition Roanoke County Revenue Sharing Board of Supervisors County of Roanoke P. O. Box 29800 Roanoke, VA 24018 MEMBERS OF THE BOARD: rW OSCAR K. MARRY DEPUTY COMMISSIONER As requested in your resolution dated April 26, 1988, the following addition to the Secondary System of Roanoke County is hereby approved, effective November 22, 1988. TTTTTTAL7 Route 1445 (Airpoint Drive/Airpoint Road) - From Route 221 to 0.55 mile East Route 221. Sincerely, ~~~~ i Oscar K. Mabry Deputy Commissioner LENGTH 0.55 Mi. TRANSPORTATION FOR THE 21ST CENTURY A121388-16 ACTION NUMBER ITEM NUMBER Z-`. OF SUPERVISORS OF ROANOKE COUNTY,A VIRGIN AR HELDT AT THE ROANOKE~ COUNTY ADMINISTRATION CENTER MEETING DATE; December 13, 1988 AGENDA ITEM: Request for appropriation of funds for drug enforcement activities C UNTY ADMINISTRATOR'S COMMENTS ~~ SUMMARY OF INFORMATION Sheriff Kavanaugh has collected the County for use in drug enforcement activitieShantln torde rhfor the Sheriff to expend the funds, it must be a Board of Supervisors . Appropriation of thesep fn ds t woubd not require additional personnel or vehicles. FISCAL IMPACT None. STAFF RECOMMENDATION Staff recommends the appropriation of the funds to the Sheriff for use in drug enforcement activities. ~~ Elmer C. Hodg ______________ County Administrator ------------------ _____________ ACTION -------- VOTE Approved ( ~ Motion by: Harry C. Nickens/Bob Denied ( ) L. Johnson Yes No Abs Received ( ) Garrett x Referred Johnson x To; McGraw x Nickens x Robers x cc: File Reta Busher Diane Hyatt Sheriff Kavanaugh a~ aoaroo,~~ ti ~ p J , Z . a 18 E50 8$ ~~SQUICENTENN~P~ A BeautifulBeginning COUNTY ADMINISTRATOR ELMER C. HODGE C~nunf~ of ~Ruttnnke M E M O RAN D U M T0: Mem~b~e of the Board of Supervisors FROM: E1mGGeGG..r C. Hodge County Administrator DATE: December 9, 1988 BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT SUBJECT: Allocation of Funds for Dog for Sheriff's Department Sheriff Kavanaugh has collected approximately $7450 from merchants throughout the County for the acquisition of a dog to be used in drug enforcement activities. In order for the Sheriff to expend the funds, it must be appropriated by the Board of Supervisors. Attached is a further report from Sheriff Kavanaugh on the request. The Sheriff has requested the appropriation of the funds to be used as explained above, but prefers that there be no open discussion of the item for security reasons. He advises that if this is discussed in open session, both the dog and the responsible officer could become targets. Sheriff Kavanaugh advised me that acquisition of the dog would not require additional personnel or vehicles. Personnel already assigned to drug investigation would be responsible for the dog. If any of the board members have questions concerning this appropriation, please contact Sheriff Kavanaugh or me prior to the meeting on December 13. The request has been placed on the Consent Agenda for action. ECH/mha P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 (703) 772-2004 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 1988 AGENDA ITEM: Acquisition of Additional K-9 Unit for Roanoke County Sheriff's Office SUMMARY OF INFORMATION: During the spring and summer of this year personnel of the Roanoke County Sheriff's Office did an analysis for the acquisition of additional K-9 Unit to compliment the capabilities of the present bloodhound. While a blood- hound is very efficient in specific tracking of persons; it has limitations in regard to detection of illegal su`astances and general free search of buildings and other areas. Various options on the acquisition, training of the K-9 and training of the handler were analyzed. After consideration, the decision was made to acquire a Belgium Malmar from a kennel in Greensboro, North Carolina. The initial cost includes all training of the animal and the handler, as well as a guarantee as to the operational capabilities of the K-9 and it's health. in- dividuals, civic leagues, and businesses showed an interest in providing the funds for the acquisition and maintenance of the additional K-9. Therefore it is unnecessary that County funds be used for this purpose. This animal will be housed at the handler's residence, where runs are available, at no cost to the County. It will be on patrol with the deputy, thus keeping both the handler and the animal within the routine schedule. On-call and special duty will be handled within the normal overtime procedures for the Sheriff's Office. STAFF RECOMMENDATION: Staff recommends the acquisition of the animal from free will contribu- tions from individuals, civic organizations and businesses. There is presently in a special account over $7,000 for this purpose. There will be sufficient funds within this account to handle the operational needs of the additional K-9 for the remainder of this fiscal year and quite possibly throughout next fiscal year. Respectfully submitted, Approved by, Reta R. Busher Elmer C. Hodge Director of Management ~ County Administrator Budget r v.~ ACTION # A121388-16.f ITEM NUMBER ~-- ~p AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 1988 AGENDA ITEM: Request for Approval of a Contract between Youth Haven II and the Commonwealth of Virginia, Department of Social Services concerning Vendor Status COUNTY ADMINISTRATOR'S COMMENTS: f~ / f7^~I..~~ / ~ ~ BACKGROUND: For several months, employees of Youth Haven II and the Department of Human Services have been negotiating with the Department of Social Services to establish Youth Haven II as a recognized vendor to provide services for adolescents in the Roanoke Valley and surrounding areas. The designation as an approved vendor is necessary to be eligible to receive Title XX monies for payment of services from a participating jurisdiction and also to establish a per diem rate to be charged to any other outside party who may place a child at the facility for treatment. On November 17, 1988, Youth Haven II was notified of its approval as a Title XX vendor by the Commonwealth of Virginia, Department of Social Services, and thereby requests permission for the County Administrator to execute said contract documents after approval by the County Attorney. ALTERNATIVES AND IMPACTS: Alternative #1: Approve the designation as a Title XX vendor and authorize the County Administrator to execute appropriate contract documents. This would establish the per diem rate (recovery of local costs) at a rate of $34.55 per day through the period ending June 30, 1990. Alternative #2: Do not accept the designation as Title XX vendor, which could result in a reduced amount of reimbursement from participating parties, thereby, causing a larger net cost to Roanoke County. FISCAL IMPACT: ~(~" Approval of this contract and acceptance of the Title XX vendor designation could result in net annual savings to the County of Roanoke for participants in the program from outside of Roanoke County, by establishing uniform per diem rates, which are eligible for reimbursement through the State Department of Social Services monies (Title XX). This designation would also allow the Youth Haven II program to accept participants from any of the surrounding counties on a reimbursement basis, which likewise, could reduce our local effort in this program. STAFF RECOMMENDATION: Staff recommends that Alternative I be approved, authorizing the County Administrator to execute appropriate contract documents after approval by the County Attorney. Respectfully submitted, Approved by, ~ ~ John M. Chamblis , Jr Elmer C. Ho ge Assistant Administrator County Administrator ------------------------------------------------------------------ ACTION VOTE Approved ~ ) Motion by: Harry N;.kPnG/ No Yes Abs Denied ( ) Bob L. Johnson Garrett _~ Received ( ) Johnson Referred McGraw ~ To -~ Nickens _x_ Robers _~ JMC/cw cc: Paul Mahoney Bev Waldo Betty Lucas File John Chambliss Reta Busher Diane Hyatt .,.,~„ . ~ ACTION # A 1213 8 8 -16 . ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 1988 AGENDA ITEM: Authorization to Transfer the Vinton Recreation Center to the Town of Vinton COUNTY ADMINISTR TOR' S COMMENTS: _ '~~ y`v' /'~ L~ ~ ..t,~,w C~~~-o-.t.~..vwr~c u:y ~~ BACKGROUND: D Effective February 1, 1989, the County of Roanoke's Parks & Recreation Department would like to cease its operations at the Vinton Recreation Center and move the normal scheduled programming to the Craig Avenue Center. The Town of Vinton has expressed a desire to use the Vinton Recreation Center and has agreed to allow the Senior Citizens to continue meeting there. The Vinton Recreation Center (building) is owned by the Town of Vinton. Through a lease dated May 3, 1982, the County of Roanoke (Department of parks & Recreation) is responsible for the programming and routine maintenance of the facility. Section 7 of the lease agreement requires the County to notify the Town Manager of any intention to terminate the lease or to cease the use of the buildings. We request permission for the County Administrator to make known this desire to the Town Manager. The Department of Parks & Recreation has also arranged with the School Administration to be able to use the gymnasium facility only, at the old William Byrd Intermediate School. The savings from the utilities and maintenance costs at the Vinton Recreation Center will be used to offset any expenses incurred for utilities and maintenance at the gymnasium site. The use of this gymnasium is required to fulfill the programming needs in the Vinton area, particularly since the gymnasium at the Mt. Pleasant Elementary School is not usable for competitive programming because of problems with the floor surface. ALTERNTIVES AND IMPACT: FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommends that the County Administrator be authorized to notify the Town Manager of the County of Roanoke's intent to cease programming at the Vinton Recreation Center, effective February 1, 1989, thereby allowing the Town of Vinton to utilize and maintain said facility. ~~ Respectfully Submitted: /.~' ~~ fur-~~ / John M. Chamb iss, Jr. Assistant Administrator Approved By: Elmer C. Hodge County Administrator ------------------------------------------------------------------ ACTION VOTE Approved (X) Motion by: Harry C. Nickens/Bob No Yes Abs Denied ( ) L. Johnson Garrett x Received ( ) Johnson x Referred McGraw x To Nickens x Robers x cc: Steve Carpenter Gardner Smith File John Chambliss ACTION N0. A121388-17 ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 1988 AGENDA ITEM: Request for Bingo Permit from the Loyal Order of Moose Lodge 284 COUNTY ADMINISTRATOR'S COMMENTS: The Loyal Order of Moose Lodge 284 has applied for a Bingo permit for 1989. They have paid the $25.00 fee. The application has been reviewed by R. Wayne Compton, Commissioner of the Revenue, and he recommends approval. ~1~..~..1-- J~ ~ ,./ Mary H. Allen Deputy Clerk @c r~ Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved ~ ) Motion by: fob r,_ .lohnson/Ha,-~ Yes No Abstain Denied ( ) _c. tv; ckens Garrett x Received ( ) Johnson x Referred McGraw x To• Nickens x Robers x cc: File Bingo/Raffle File ~' tioA Np~ ~~ F R~ANO ti 7~ ~. h L Z G1 ~ Z p a? COUNTY OF ROANOKE, VIRGINIA 2 ts3a a~ COMMISSIONER OF THE REVENUE la3s APPLICATION FOR PE~MIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. seg. of the criminal statutes of the Virginia Code, and by Section 4-86 et. seq, of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT BINGO GAMES `; Name of Organization T.nvAT nFnr~ nF r~nrr,F~ rnrrrr~ rrn 284 Street Address3.,~~ r~~Tnr~~u~ vnTtF,v n~rvF, SnlFra yA '4153 Mailing Address P.0. BoX 538 City, State, Zip Code SALEM VA. 24153 Purpose and Type of Organization FRATERPdAL ORGANIZATIOPI When was the organization founded?1915 .....- ..L Roanoke County meeting place?MAeSE~AMR Has organization been in existence in Roanoke County for two con- tinuous years? YES X NO Is the organization non-profit? YES X NO Indicate Federal Identification Number # 54-02874y2 Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: LARRY M CONNER Address: 490 BRADSHAtid RD. SALEPi VA. 24153 Secretary: DELNORE F r1ILLS Address : P.O. BOX 538 SALEM VA. 24153 Vice-President~ORM~~N S PLEASANTOPI Address:~4o7 1.AU A Rn ROANOKE VA. 2401/ Treasurer: G~?OR E M HARTLEY Address : _i 5 ~ ABSAi nM 5 ITH RD SALEM VA 24153 Member authorized to be responsible for Raffle or Bingo opera- tions: Name JAMES E GARLICK Home Address 705 HEMLOCK RD. SALEM VA. 24153 Phone 343-312:5 Bus . Phone 344-7:163 A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. RAFFLES: Date of Drawing Time of Drawing BINGO: Days of Week & Hours of Activity: Sunday X Monday Tuesday Wednesday X Thursday Friday Saturday__:• _ From To From p~ To~Tpm From To From To From 7Pn To~M From To From To 2 ~^~" State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the use of the planned or intended use of the proceeds. Use estimated amounts if necessary. THE PROCEEDS OF OIJR I3ING0 OPEF.A'1'ION L1ILL I3) US1JD FOR THE PURPOSE OFDONATIONS TO CIVIC ORGANIZATIONS , LOCAL, STATE APdD NATIONAL AND TO MAIPdTAIi1 OUR ISINGO OPERATIOid. ~'~ BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: LOYAL OkDEK OF MOOSE LODGE N0. 284 Address: P.o. Box 538, SALEM VA. 24153 County ROANOKE State VA. Zip 24153 Is the building owned by a 501-C non-profit organization? yES Seating capacity for each location: 700 Parking spaces for each location: 700 ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO 1st Quarter R~ti yi 2nd Quarter112,009.99 3rd Quarter107,718.9i 4th Quarter123161.85 Total 429296.66 1st Quarter15,153.60 2nd Quarter`8,~81.60 3rd Quarter25,24i.2u 4th Quarter 212-16.80 Total 90499.LO 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? ~~ F. S 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? YES 4. Does your organization understand that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? YE 5 n ~~ S. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? vF5 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? YES 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? YES 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? ~~~ S 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? YES 10. Does your-organization understand that this permit is valid only in the County of Roanoke and only at such locations, and fo r - such dates, as are designated in the permit application? YES 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? YES 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? ~,FS 13. Does your organization understand that any organization found in violation of the County Bingo and Raf_f.le Ordinance or §18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? YE5 5 .~- ~ 14. Has your organization attached a complete list of its member- ship to this application form?OFFICERS ONLY 15. Has your organization attached a copy of its bylaws to this application form? 16. Has the organization been declared exempt from property taxa- tion under the Virginia Constitution or statutes?yES If yes, state whether exemption is for real, personal property, or both and identify exempt property, nFnT ~,.ST~.i:E 3233 CATAWBA VALLEY DRIVE, SALEM VA. 17. State the specific type and purpose of the organization. FRATERNAL- NON-PROFI -CHARITABLE 18. Is this organization incorporated in Virginia? If yes, name and address of Registered Agent: YFs DELNORE F MILLS C/0 P.O. BOX 53b SALEM VA. 24153 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? Nn (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? CIO (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description Fair Market Value 6 ~.G.. ' CJ ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? vr~S 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? YEs b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) YES c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? YEs d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? YF' 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? yEg 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3$ of the gross receipts of an organization's Bingo operation?_ vEs 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? YES 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501•C of the United States Internal Revenue Service? YES (Certificate must be attached.) 7 _'~ 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? YE s 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? YEs a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by; ~ ~ Name Title O BOX 538 SALEM VA. 24153 Home Address Subscribed and sworn before me, this day of d ~ 19~ My commission expires: l/-s ~l 19~ ~~ ~, tary Pu PLEASE RETURN THIS COMPLETED APPLICATION T0: R. Wayne Compton, Commissioner of the Revenue P• 0. Box 20409 Roanoke, VA 24018-0513 8 ~' NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date I Com ssioner the evenue The above application is not appr~ved. Date Commissioner of the Revenue 9 A121388-16.h ITEM NUMBER .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 1988 SUBJECT: Approval to amend the 1988 holiday schedule COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On January 12, 1988, the Board of Supervisors established the 1988 holiday schedule. At that time the Board also authorized county offices to close on any day appointed by the Board of Supervisors or the Governor of Virginia for state or county offices to close. Governor Gerald L. Baliles has authorized two additional half-day holidays for state employees in the executive branch. RECOMMENDATION: It is recommended that the Board authorize two additional half-day holidays in accordance with the decision of the Board of Supervisors on January 12, 1988, to honor in Roanoke County any closings or legal holidays designated by the state, and that county offices be closed on Friday, December 23, and Friday, December 30, at 12 Noon. SUBMITTED BY: ,; D. K. Cook Director of Human Resources APPROVED BY: ~ c l~ Elmer C. Hodge County Administrator ACTION VOTE Approved (x) Motion by: Harry C. Nickens/ No Yes Abs Denied ( ) Bob L. Johnson Garrett x Received ( ) Johnson x Referred McGraw x To Nickens x Robers x cc: File D. Keith Cook A---- r~ ~ ,. I ' ~ ,. CHONGM.PAK DPp~i~(IJZ~'; _ .. ~ ,.~ DIRECTOR November 15, 1988 MEMORANDUM T0: All State Agency Heads FROM: Chong M. Pak SUBJECT: 1988 Yuletide Holiday Schedule .+ _~.,~2= ~t3, State agencies will be closed Monday, December~26, in obser- vance of the Christmas holiday and Monday, January 2, in ob- servance of-the New Year's holiday. Governor Gerald L. Baliles has authorized full-time classified employees in the Executive Branch two additional half day holidays as follows: four work hours on Friday, December 23, and four work hours on Friday, December 30. Classified part-time employees may be excused .the proportionate number of hours they are sche- duled to work. Necessary services throughout the Commonwealth will be main- tained. Employees who are required to work on the days spe- cified above are eligible for compensatory leave in accor- dance with Rule 9.2 of the "Rules for the Administration of the Virginia Personnel Act." Please take an opportunity, on behalf of the Governor, to wish your employees a happy holiday season and extend his thanks for their service to the Commonwealth. cc: Governor Gerald L. Baliles The Honorabl a Carolyn J. Moss ~~..,. Agency Human Resources Officers /f '_ ~ -- ;_ ~ _ ~. ~~ i 6,~ ,4~~ ~ ~, _ ;. . . NOV 2?, 198 Rug^a';2 C;~ tp D~pt~ of S~cia! S~-,~:~~ ACTION # A121388-18 ITEM NUMBER ~~ '~ AT A REGULAR MEETING OF, THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 1988 AGENDA ITEM• Request of Marie M. Mitchell for waiver of Water Ordinance Provision COUNTY ADMINISTRATOR'S COMMENTS: /~ ~ ~ /Z 'C~~~'~3'YJfY'YI./LLLZ~ ~~Y~ ~~ / BACKGROUND: Mrs. Mitchell lives in a rural farmhouse located on a 100 acre tract of land off Franklin Street adjacent to the Salem city line. The spring which furnished water to this house has become contaminated and can not be used for a water supply. Mrs. Mitchell has requested a connection to the public water line located on Franklin Street approximately 1300 feet from the house. SUMMARY OF INFORMATION: The water connection requested would require the installation of a private lateral within a private easement instead of extension of the public water line along Franklin Street as required by the water ordinance. Mrs. Mitchell stated that the required water line extension or alternate lateral connection on Bentridge Lane was prohibitively expensive. The water ordinance provides that the Board of Supervisors may waive the provision that requires expansion or extension of the water system. Mrs. Mitchell feels that not being able to use the service lateral to supply water to her home causes her great hardship. ALTERNATIVES AND IMPACTS:,~7 1. The Board of Supervisors would waive the provision of the ordinance concerning expansion of a water system. This alternative would recognize the emergency situation that exists and permit a service lateral to be installed within a private easement in lieu of extending the public water system. 1 ~' 2. The Board of Supervisors would not waive the provision of the ordinance concerning expansion of a water system. This alternative would require Mrs. Mitchell to either extend the public water line to her property at an additional cost of approximately $8,000 or connect to the water line on Bentridge Lane, which would cost approximately $1,000 more than the connection requested. STAFF RECOMMENDATION: Staff recommends alternative number 1 with the following conditions: 1. The applicant agrees that the County is only responsible for water pressure and water quality to the water meter. 2. The applicant agrees to pay for all water passing through the meter whether used or not. No credit will be given for water lost due to leaks in the 1300 foot private lateral. 3. If at any time in the future, any portion of this 100 acre tract is subdivided, sold, or transferred, the existing private service lateral connection must be abandoned and water service provided as required by the ordinance. SUBMITTED BY: APPROVED: ~ ~ .,emu c~/ / Cliffo raig, ~ Elmer C. Hodge Utility Director County Administrator ----------------------------------------------------------------- AC TION VOTE Approved (x) Motion by: Richard W. Robers/ No Yes Abs Denied ( ) Steven A. c raw Garrett x Received ( ) Johnson _~ Ref erred McGraw _~ to Nickens -x. Robers -~ cc: File Cliff Craig Phillip Henry 2 K- ~ COUNTY OF ROANOKE, VIRGINIA CAPITAL FUND - UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1988 $ 1,637 Additional Amount from 1988-89 Budget 50,000 November 22, 1988 Improvements at Administrative Center (6,450) Balance as of December 13, 1988 45 187 Submitted by -~ L Diane D. Hyatt Director of Finance COUNTY OF ROANOKE, VIRGINIA UNAPPROPRIATED BALANCE - GE[~2AL FUND Unaudited Amount at July 1, 1988 $1,380,346 August 9, 1988 Dixie Caverns Landfill Cleanup (400,000) September 13, 1988 Transfer to Board Contingency (50,000) September 26, 1988 Design Phase of Spring Hollow Reservoir (175,000) October 25, 1988 Funding for Public Information Officer (46,500) November 9, 1988 Dixie Caverns Landfill Cleanup (260,000) November 22, 1988 Lease Additional Office Space (34,783) Balance as of December 13, 1988 414,063 Items on December 13, 1988 Board Meeting: Addition as a Result of 1987-88 Operations 1,656,795 2.070,858 The recommended level for fund balance for 1988-89 is a minimum of $1,748,124, which is 3 percent of the total General Fund budget. S(u~bmitted by Diane D. Hyatt Director of Finance /~ 3 COU[~TPY OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONI'INGE~TCY Original Budget at July 1, 1988 $50,000 June 28, 1988 Funding of Length of Service Benefit for Volunteer Fire, Rescue, and Auxiliary Sheriff's Deputies (9,000) July 26, 1988 Tweed's Access Road (39,405) September 13, 1988 Add to Board Contingency from 50 000 Unappropriated Balance September 26, 1988 Beautification of Brambleton Avenue (3,500) September 28, 1988 Economic Development Trip to Northern roved Administratively) ia (A i Vi (1,000) pp n rg October 6, 1988 Typewriter for Clerk of Courts (Approved Administratively) (966) October 6, 1988 Economic Development Promotion (Approved Administratively) (1,025) October 11, 1988 Safekeeping of Securities (2,000) October 20, 1988 Informational Brochure for November Election (Approved Administratively) (6,500) October 25, 1988 Additional Allocation to Total Action (10 000) Against Poverty (TAP) , November 3, 1988 Survey Fees - Safety Center and Forensics Lab Site (Approved 473) (2 Administratively) , November 9, 1988 Bushdale Road (1,000) Balance as of December 13, 1988 23,131 Items on December 13, 1988 Board Meeting: C. L. & 0. Investors (365) 22 766 Submitted by ~~~ ti• ~=~ Diane D. Hyatt Director of Finance i<-~ A121388-19 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: DECEMBER 13, 1988 AGENDA ITEM: LIBRARY AUTOMATION - STATUS REPORT COUNTY MINISTRATORS COMMENTS: ~~~ BACKGROUND: Staff from the Roanoke County Library and Department of Management Information Systems have met with their counterparts from the City of Roanoke and City of Salem for the past several months to consider a valleywide library automation system. The attached joint report (addendum A) will be presented to each of the governing bodies during December 1988 as a status report on the progress of this project and to provide some planning information for inclusion in the normal budget process. The City of Roanoke retained the services of a consultant to assist in the development of specifications and the evaluation process for the project. The scope of services included the development of a system for the City of Roanoke only or a shared system for the City and/or the City of Salem Roanoke County or both. The estimates of cost are based on a Request for Information submitted for this project and an evaluation of eight responses. Attachment B contains estimates for providing a separate library automation system using the County's Hewlett Packard computer system. Based on the results of the consultant's bidding process, this concept (use of the County's computer) could be expanded to consider wider sharing of costs and benefits . The bidding process has been scheduled by the City of Roanoke to allow the evaluation of the bids and provide pertinent cost estimates, which can be included in the budget process for the 1989-90 fiscal year. Staff is seeking permission to continue with the study, through the bidding process, without a financial committment at this time. If the results of the joint bidding process are favorable, the County may consider including monies in the 1989-90 budget for its share of the costs. If the results are not favorable, the County could consider alternate proposals such as a package for the County only (using our own computer system), which could be accomplished on the same timetable or at a later date. Library operations are labor intensive and the current staffing levels are necessary to provide minimum staffing for the hours of service. Automation will reduce many of the clerical tasks K-`~ currently being performed by staff, thus allowing them more time to assist patrons. Automation will also reduce the need to increase staffing for the foreseeable future, assuming the same number of facilities and hours of operation. The valleywid e shared system offers many benefits to the patrons including improved research capabilities, faster response, and the ability to reserve books from any of the valley library facilities, and serves as an expansion of the Valleywid e Library Card program. Use of a separate system would likely defeat the success of the card program, even though some of the other labor saving capabilities would be gained. If a Valleywide Shared Library Automation System is chosen as the appropriate course of action, a cooperative agreement must be negotiated to cover the governance of the system, ownership, and cost allocation. This agreement should be developed based upon the number of participants and the relative impact on the entire system. ALTERNATIVES AND IMPACTS:~(U~ Alternative #l: Allow staff to continue its study of a shared library automation system through the bidding process without a financial committment at this time. If the bids are favorable, funds could be considered in the 1989-90 budget process to allow the County's participation. Alternative #2: Do not allow the County staff to continue participation in the shared library automation system study. Future study of our own automated system could be included in the budgetary process for consideration on its own merits. STAFF RECOMMENDATION: The Roanoke County Library Board and staff recommends Alternative #1 with the results of the joint-bidding process being brought back to the Board of Supervisors for consideration during the normal budget process. SUBMITTED BY: ohn M. Chambli s, Jr. Assistant County Administrator Human Services APPROVED: urn Elmer C. Hodge County Administrator K- `~ ----------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by Bob L. Johnson/Steven No Yes Abs Denied (x) A. McGraw to continue to Garrett x Received ( ) 1/10/88 meeting Johnson x Referred ( ) McGraw X To Nickens x Robers x cc George Garretson Don Myers File John Chambliss ------------------------------------------------------------------------ Approved X Motion by Steven A. McGraw/ Garrett No Richard W. Robers to approve Johnson Yes Alternative #1 McGraw Yes Nickens No Robers Yes ------------------------------------------------------------------------- i<-~ 11/21/88 ATTACHMENT A JOINT REPORT TO THE ROANOKE COUNTY BOARD OF SUPERVISORS, ROANOKE CITY COUNCIL, AND SALEM CITY COUNCIL (ROANOKE COUNTY VERSION) BACKGROUND Over the last seven years the Roanoke County, Roanoke City and Salem Public Libraries each received grants from the Virginia State Library to begin conversion of library card catalogs to machine readable form. This resulted in a computerized database for potential use in an automated library system. Each library's card catalog was replaced by a microfiche catalog which was produced using the machine readable database. This microfiche catalog is an interim step toward an online library catalog. Using 1987-88 State and Federal funds, the libraries hired a library consultant to conduct a requirements study and to make automation recommendations. The study was completed, and his recommendations and alternatives are outlined in Requirements Report for a Shared Automated Librarv Svstem and Plans and Recommendations for Automated S stems and Services for Roanoke City Public Librarv, Salem City Public Librarv and Roanoke County Library. The library staffs analyzed the recommendations and alternatives and concluded that the shared system is the most beneficial and cost-effective. In January, 1988, the consultant presented a report on the issues, benefits, and costs of a shared system to Administrative staff and Library Board members. Afterwards, the libraries were given informal permission to proceed with further planning and to prepare a proposal for a shared automated library system. SUMMARY OF INFORMATION The libraries have hired a consultant through the City of Roanoke to finalize the Requirements Report and to prepare an Invitation for Bid to be submitted to library automation vendors. An Automation Committee, composed of library and data processing representatives from all localities, has been established to govern daily operations of the system. Projected timetable: December 1988 - This presentation to government officials of the three jurisdictions. January 1989 - Invitation for Bid is released for 60 days. Mar/Apr. 1989 - Evaluate bids and recommend vendor. 1<-y May/Jun. 1989 - Sign cooperative agreement. ALTERNATIVES AND IMPACTS Issues addressed within each of the alternatives: A. Quality of service B. Internal operating efficiency C. Funding required D. Contractual agreement Alternative I Participate in a shared automated library system with the City of Roanoke, City of Salem, and County of Roanoke A. Public service levels will be enhanced: 1. More timely catalog information on participating libraries' holdings will be available to users; 2. Greater searching capabilities for participating libraries' holdings will be provided; 3. Access to valleywide resources will be expanded; 4. Library staff will be able to devote more time to assisting the public, since many labor-intensive routines will be reduced. B. Internal operating efficiency will be dramatically increased: 1. Inventory control which is virtually nonexistent will be supplied by the system; 2. Check out procedures and overdue notice production will be completely automated, thereby providing enhanced control and retrieval of circulating materials; 3. Valleywide patron information will be online at all library locations; 4. Library administration will be able to obtain detailed information about patrons and a wider variety of other statistics in order to make management decisions about library service patterns. C. Funding required: 1. Estimated cost of the system is $1,464,000 and the 1<- `} 11/21/88 ATTACHMENT A JOINT REPORT TO THE ROANOKE COUNTY BOARD OF SUPERVISORS, ROANOKE CITY COUNCIL, AND SALEM CITY COUNCIL (ROANOKE COUNTY VERSION) BACKGROUND Over the last seven years the Roanoke County, Roanoke City and Salem Public Libraries each received grants from the Virginia State Library to begin conversion of library card catalogs to machine readable form. This resulted in a computerized database for potential use in an automated library system. Each library's card catalog was replaced by a microfiche catalog which was produced using the machine readable database. This microfiche catalog is an interim step toward an online library catalog. Using 1987-88 State and Federal funds, the libraries hired a library consultant to conduct a requirements study and to make automation recommendations. The study was completed, and his recommendations and alternatives are outlined in Requirements Report for a Shared Automated Library System and Plans and Recommendations for Automated Systems and Services for Roanoke City Public Library, Salem City Public Library and Roanoke County Library. The library staffs analyzed the recommendations and alternatives and concluded that the shared system is the most beneficial and cost-effective. In January, 1988, the consultant presented a report on the issues, benefits, and costs of a shared system to Administrative staff and Library Board members. Afterwards, the libraries were given informal permission to proceed with further planning and to prepare a proposal for a shared automated library system. SUMMARY OF INFORMATION The libraries have hired a consultant through the City of Roanoke to finalize the Requirements Report and to prepare an Invitation for Bid to be submitted to library automation vendors. An Automation Committee, composed of library and data processing representatives from all localities, has been established to govern daily operations of the system. Projected timetable: December 1988 - This presentation to government officials of the three jurisdictions. January 1989 - Invitation for Bid is released for 60 days. Mar/Apr. 1989 - Evaluate bids and recommend vendor. i~-4 May/Jun. 1989 - Sign cooperative agreement. ALTERNATIVES AND IMPACTS Issues addressed within each of the alternatives: A. Quality of service B. Internal operating efficiency C. Funding required D. Contractual agreement Alternative I Participate in a shared automated library system with the City of Roanoke, City of Salem, and County of Roanoke A. Public service levels will be enhanced: 1. More timely catalog information on participating libraries' holdings will be available to users; 2. Greater searching capabilities for participating libraries' holdings will be provided; 3. Access to valleywide resources will be expanded; 4. Library staff will be able to devote more time to assisting the public, since many labor-intensive routines will be reduced. B. Internal operating efficiency will be dramatically increased: 1. Inventory control which is virtually nonexistent will be supplied by the system; 2. Check out procedures and overdue notice production will be completely automated, thereby providing enhanced control and retrieval of circulating materials; 3. Valleywide patron information will be online at all library locations; 4. Library administration will be able to obtain detailed information about patrons and a wider variety of other statistics in order to make management decisions about library service patterns. C. Funding required: 1. Estimated cost of the system is $1,464,000 and the County's share is $570,000. System purchase for K-~{ Roanoke County will require the expenditure of approximately $190,000 each fiscal year for three years for purchase and installation of equipment, communications lines, etc. 2. System maintenance and operation will require an expenditure of approximately $69,000 each fiscal year thereafter. D. Valleywide contractual agreement: A cooperative agreement between the local governments and the participating libraries must be signed defining governance, ownership, cost distribution, etc. (see attached list of issues the contract will address) Alternative II Purchase and implement an automated library system including the computer hardware individually, based on the bids received by the consultant, without sharing with Roanoke City or Salem City: A. Public service levels will be somewhat enhanced: 1. More timely catalog information and greater searching capabilities for Roanoke County Library system holdings only; 2. There will continue to be no access to library holdings outside Roanoke County and there is the potential for incompatibility of separate systems; 3. Staff duties would be shifted from record keeping and clerical duties to direct assistance to library users. B. Internal operating efficiency will increase somewhat: 1. Inventory control, check out procedures and overdue notice production will be automated; 2. Time will be needed to locate materials outside Roanoke County; 3. The valleywide library card project could be jeopardized due to a dispersed patron file and possibility of incompatible bar code labels. C. Funding required: 1. Estimated cost of the system will be $567,000. System purchase will require the expenditure of approximately $189,000 each fiscal year for three years for purchase and installation of equipment, communications lines, etc. K-~ 2. System maintenance and operation will require an expenditure of approximately $85,000 each fiscal year thereafter. D. Valleywide contractual agreement: None Alternative III Do not participate in a library automation project at any level: A. Public service levels will remain at current levels: 1. Time lags will remain in updating catalog information; 2. Valleywide access to resources will not be improved; 3. The microfiche catalog will remain as a permanent record of library holdings, something for which it was not designed; 4. Increasing amounts of staff time will be required for clerical routines requiring either additional staff or a reduction in patron service levels or both. B. Internal operating efficiency will not be improved: 1. Inventory control will be limited and labor intensive with greater potential for error and out of date information; 2. Circulation of materials and overdue notice production will remain time consuming clerical routines requiring additional staff as usage increases; 3. Valleywide patron information will not be online at all library locations, delaying identification of delinquent borrowers; 4. Statistical record keeping for patrons and management reports will continue to be inadequate. C. Funding required: 1. Increases will be necessary for maintaining manual and clerical systems and more staff hours will be needed to keep up with increasing demands for service; 2. Future automation efforts will be even more costly. D. Valleywide contractual agreement: K-`~ None STAFF RECOMMENDATION The Library Automation Committee requests permission from the three governing bodies to procede with Alternative I through the bidding and evaluation phase without a financial committment at this time. Once the prices have been determined, the cost to participate in a Valleywide Shared System can be forwarded to the governing bodies for consideration in the normal budget process for the 1989-90 fiscal year. If a Shared System is selected, the Cooperative Agreement can be negotiated to cover the administration of the system and the cost distribution. I4 ISSUES TOFOR ADSHAREDDLIBRARY AUOTOMATIONESYSTEM PROJECONTRACT} The City of Roanoke will provide space to house the central site components of the System. The participating jurisdictions will jointly own the central site components and telecommunication equipment purchased on a shared basis, with proportional equity according to the shared cost formula stated below. The City of Roanoke will provide operations services related to the function of the central host site. Upon proper notice of termination (12 months) the terminating party will agree to forfeit all equity in the system to tstem. remaining agencies participating in the shared library sy The funding formula used for this project is based on the following four statistical measures: 50~ circulation; 30~ number of circulating points; 10~ number of titles in the database; 10~ number of terminals within each library. Using this formula for the initial three year term of the contract, each library will contribute to the shared costs in the following manner: Roanoke City 50~; Roanoke County 42~ and Salem City 8~. These percentages will be adjusted on an annual basis at the end of the initial term of the contract, using the above formula. ~-`~ ATTACHMENT B Alternative IV Purchase and implement the software for an automated library system using the Hewlitt Packard computer presently owned by Roanoke County, still without sharing with Roanoke City and Salem City. A. Public service levels will be enhanced in the same way as outlined under Alternative II. B. Internal operating efficiency will increase also as outlined under Alternative II. C. Funding required: Estimated cost of the system without a mainframe computer will be approximately $359,000. Purchase of this system will require the expenditure of approximately $120,000 each fiscal year for three years for purchase and installation of software, equipment, communications lines, etc. System maintenance and operation will require an expenditure of approximately $59,000 each fiscal year thereafter. D. Valleywide contractual agreement: None ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: December 13, 1988 SUBJECT: Accounts Paid - November 1988 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: $4,337,767.78 Payroll: 11/10/88 $369,754.53 11/23/88 396,233.02 765,987.55 55.103.755.33 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~1 / ; j ~ ~',f/ Diane D. Hyattr"/ Director of Finance APPROVED: ~~ Elmer C. Hodge County Administrator ---------------------------------------------------------- ACTION VOTE Approved ( ) M t' b No Yes Abs Denied ( ) Received ( ) Referred To o lon y. Garrett Johnson McGraw Nickens Robers /a ~~~ PETITIONER: ROBERT HALE CASE N~]MBER: 52-12/88 Planning Cca~anission Hearing Date: December 6, 1988 Board of Supervisors Hearing Date: December 13, 1988 A. RD;2UEST Petition of Robert Hale to rezone a 0.844 acre tract from B-2, Business to B-3, Business to construct a motor vehicle service center located approximately 300 feet south of I-81 exit 43 (Hollins) on the east side of Plantation Road (Route 115) in the Hollins Magisterial District. B. CITIZEN PARTICIPATION Mr. and Mrs. George Wilkerson voiced concern over the use of flat land directly behind proposed business and appearance of the proposed business from the east. C. SIGNIFICANT IMPACT FACTORS 1. None. D. PROFFERED CONDITIONS 1. Site will be developed in substantial conformity with concept plan. 2. Facility will not be used for vehicle painting, upholstering, major repairing, rebuilding, reconditioning, body and fender work or repairing or overhauling of trucks exceeding 10,000 lbs. gross weight. 3. There will be no overnight outside parking of inoperative or junk vehicles. 4. Petitioner will install and maintain type D screening as recommended by County staff. 5. Petitioner will install outside lighting in accordance with recanmendations and approval of County staff. 6. Total signage will not exceed 180 sq.ft. No temporary or portable signs or billboards shall be permitted on the property. E. CON~lISSIONER'S MOTION, VOTE AND REASON Mr. Massey moved to approve the request with proffered conditions. The motion carried with the following roll call vote: AYES: Gordon, Robinson, Massey, Witt, Winstead NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS _ Concept Plan (8~" x 11") _ Vicinity Map (8~" x 11") Staff Report Other: Dale Castellow, Alternate Secretary Roanoke County Planning Commission W ` C"~ = C e ~ O u aJ .e+~ r N ~ O r W r< W ~ W ` y ~ ~ 1 If ~ ~ e ~ ~ et et 4' a ~` ~ ' ~ e ~ ~ ~~ t J W , + ~ ` ` pW e u .... ~ S ttj < I ~ ~ ~ ~ Y 3 ~ g ~ °~ ~ ~~ ~ a ~ ~~ _. z 0 tV 1 W W •• v •• < > ~ ~ ~e i W Y v ; Y >• e C W W ~ ~ e ~ ~ " ! '~ ~ ~ ° W W ~ a W e e O O W l a ~~ 3 v i a O. i o M is ~ W P e W '01~ •,: :^ '~« }~ , a z,e~ I /~, ; • 2 ° -f e { ti i~ 1 ~ ~ W M IM •• ' ~' I I~ nr r ~eYH t is r7t fIN ~ • ~ i, rft fN+9 , ~ .,rir/11 ~ ;. ~ j.y Lirei ~~ ~l 1~ ~ 1 i .: .:. ~ ..~~ y jet ~ .+ iii J ,O t~ ~/ s !' r" ~ ~ .~ - ~ -- f ~ s ' ~ ~ I ~ + :L ~i ~ ~ `~ v I ~ o --<. ~_ _ ~.: J D_ _ s ! ~ d r sw y- ~ . `, s _ _ _ -1\ -` I~ ie n ,~:,~ gf•4 U~NII y„~ i~rc NO~Id ~~ yA llad011d NOGo-Y la~~~ . L , . ~ - 1 / '~N 'M~\ \ ~ • - 2 - ~~~ /__' VICINITY MAP --_ Catcwbo _ ___,_ _ _ -"- - - olio li l II I ns ~~ N N(1RTN ~-a~ ._- _. - -,~"~' - ~ ~ ROANOKE COUNTY DEPARTMENT OF DEVELOPMENT ~o~~~~ ~~.~t ~2 ~~ ~3 /~ ~~- ~ PETITIONER: RADFORD AND OC1l~SPANY BUILDERS CASE NUMBER: 51-12/88 Planning Coirnnission Hearing Date: December 6, 1988 Board of Supervisors Hearing Date: December 13, 1988 A. RD~UEST Petition of Radford and Company Builders to rezone a 0.6764 acre tract from R-3, Residential to B-2, Business to construct a convenience store at the northeast corner of Glen Heather Drive and Electric Road (Route 419) in the Windsor Hills Magisterial District. B. CITIZEN PARTICIPATION Wanda Manuel, Mabel Smith, W. P. Lanier, Barbara Shaffer, Jack Thcdnpson voiced the following concerns: increased traffic; hazardous intersection; opposed to entrance/exit on Glen Heather Drive; safety of school children. Mildred Bagwell and Bob Cottle expressed their support of the project. C. SIGNIFICANT IMPACT FACTORS 1. Street Capacities: Using ITE trip generation estimates, the new convenience store would generate 2,660 ADT per day (1,330 vehicles visit the site daily). Passing traffic would account for as much as 45$ of this traffic, reducing the number and impact of new traffic generated. The existing convenience store generates 1,873 ADT, using the same standards. 1986 ADT for Route 419 was 29,470. On Glen Heather Drive the ADT north of Route 419 was 569 and south of Route 419 was 144. The section north of Route 419 is owned and maintained by the City of Roanoke. There were no accidents reported on Glen Heather Drive during 1987. Seven accidents were reported on Route 419 at Glen Heather Drive between 9/84 and 8/87. The City of Roanoke has expressed concerns with the additional traffic anticipated from this proposal on Glen Heather Drive due to the width of pavement, lack of shoulders and its intersection with Route 419. The City has suggested that a frontage road from the proposed site to Etheridge Road be considered in lieu of the access to Glen Heather Drive. This would improve access to all of the businesses, including the day care center, along this short section of road. The County Department of Engineering has suggested that a traffic study be required prior to development of this site. D. PROFFERED CONDITIONS 1. The property will be developed in substantial conformity with the attached site plan prepared by T.P. Parker & Sons, dated November 3, 1988. 2. The property will only be used as a convenience store with gasoline pumps. 3. There will be a maximum of four multigrade gasoline pumps placed on the property. Buffhide tanks or equivalent will be utilized with a computerized monitoring system. 4. Signage not to exceed 30 sq.ft. nor shall there be any green bunnies on the signage. Billboards, temporary and portable signs will not permitted on the site. 5. All lighting will be directed away from adjoining residential properties with lights not to exceed 16 feet in height. ~~~~~ E. COMMISSIONER'S MOTION, VOTE AND REASON Mr. Gordon moved to approve the request with proffered conditions. The motion carried with the following roll call vote: AYES: Gordon, Robinson, Massey, Witt, Winstead NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACf~Il~IENTS Concept Plan (8~" x 11") Vicinity Map (8~" x 11") Staff Report Other: Dale Castellow, Alternate Secretary Roanoke County Planning Commission - 2 - ~:..: ~,. ~ - ~~7 f~~~~ J Q 61b 31!102! en ~pb02! ~Ib1~313 _- ----_ __ ~a.w..~ w..«.~ 3 ' ;~, i:~~~ ' .; t ~~~~ ~~ ~' ~~~ ~ __ t__- '~ ~° I ~ ~~ s p ~~_~ ~ ~---~ _::~..~ ~~ i ~ ~i` - - '"~ ~i ;~~. Y ~i = is i, i' ~~ t~ . ~; G ., r: c EE~ ~~ f ~~~ ~~ h \ ~~ t 3 ~; '` s~ I•>t ~~ ~`- I~~ I ~ I I1 W . ~ I ~ i I ~ f 1 G W_ Z C .~ i ~.. ? _~ ~~ ~ i o` I «~ n ~ s ~ a~ I I ~ 9~ ~ J ~ ~~ N ~~ r ~ I [ ~" i r~, ~ / .,~ A = ~= ~ ~ >< 1!, O C ~~ ~1 !~ i ~ ~, °~ ~ a c ~ o ~. ; ; = ,; r 1 ~ ~ ~ ~ ' ~~ I ~~ ~ o Y .~ i Z Q Y o ~ s ~ 3 la. ,~~~ ,~ [5t~ !! ~ ~ ~~4. s ~ i ~' ~ i' .~ x~ -•` '~~; a3~ . ` .~ 4 ~\_ \• t ~p t ~~,y \ J f NID(~. ~ ~0~~ ~~[y~¢ '~M~ lO L~- {~~ ~0 (rn~ S ~ 9 F ~ / i~-` * µi7iF_ Cj~V[' T J_jJ~Kf ~ ; M[sr[If1 ~ ~~J V~/ ~ ~ Y \\ ~(IA~9 ~'g4id*' sT • ~ ei~rwo ti~ s \ YiEID y r 00.W000 S7 • ~O ~~ , ~ a ~~ ~~ ~11 ClN11M0uT Sr \~ OM 1 `4 ~\~ ~ Hi w .m ... ~1 s aitd ~' 4 ~~ 6RA.,.~,~, 1'RQ EXS ~ t,•, ..Y..• ' O~if G ~~~ 1DCr~V~ ~e,,~ ° i t, R"i~+ ~~V,•~ ~ `~ '.fir ~ J u i .i~ A[ Al r ~v~t ~ .~°pqf~ ' _4 \mY1AE?l4 :, C ~~~~_ ~ ~ ~ $iJGAR CU - ~ ~'KV`A I _~\`w~IC ~ 1 // VICINITY MAP Ah h _ ~L ~_ j~ J ,~ ~~ D unoTu R3 ,,.~.~. 2 i ~e ~~ .• • , . ~ ~ ~ /1 • ~ Y 21 ~~ ' ~ ` - - 37 R~~~ ---- --- 1 aAC • 1 1 1 R 3 ,~ `~ 1 4O4Ac ~ 1 i, 4 O i ~ •,u' 1 • I2.wAc ~ ~• • 01 B2c R3 .~ ,, ~. ,, B2 ~ •~ I.S6Ac .~• ~ .~-• ~ _ ~.~ EtMt~ ~ o ~0 1 .~ ~~ i o 1~ • 1 ` t ~ ~ 1 ' 1 ~ 1 116 - 4 - ~6.07 - 2 - SZ R).9FORL~4 COMPATI 8t111.~ ROANOKE COUNTY ~~j to $Z DEPARTMENT OF DEVELOPMENT ~. ~ ` STAFF REPORT ~ag~-Y CASE NUMBER: 51-12/88 PETITIONER: Radford & Company Builders REVIEWED BY, Jon Hartley DATES November 31, 1988 Petition of Radford and Company Builders to rezone a 0.6764 acre tract from R-3, Residential to B-2, Business to construct a convenience store at the northeast corner of Glen Heather Drive and Electric Road (Route 419) in the Windsor Hills Magisterial District. 1. NATURE OF REQUEST a. Conditional rezoning request to relocate and expand the existing convenience store on the adjacent site. The new convenience store would include four gasoline pumps with a canopy. The existing building (zoned B-2 with no conditions), according to petitioner, would be converted to office space, but is not subject to this rezoning. Petitioner has proffered as a condition, substantial conformance with the concept plan submitted. This site was the subject of a petition one year ago to construct a fast food restaurant and convenience store. At that time the petition was denied by both the Planning Commission and the Board of Supervisors. b. Attached concept plan and zoning vicinity map describe project more fully. 2. APPLICABLE REGULATIONS a. B-2, General Commercial District, permits a vide variety of commercial and office uses. Petitioner has proffered use as a convenience store with gasoline pumps only. b. Site plan review will be required to insure compliance with County regulations. c. Commercial entrance permit will be required from VDOT and the City of Roanoke. 3. SITE CHARACTERISTICS a. Topography: Site is moderately sloping towards existing Hop In Convenience Store and Route 419. b. Ground Cover: Shrubs, trees and existing building. 4. AREA CHARACTERISTICS a. Future Growth Priority: Situated within the Windsor Hills Community Planning Area, designated for stable growth. Commercial infill is encouraged, urban services available. b. General area is densely developed with single family and multifamily residential as well as commercial and office uses. 5. LAND USE IMPACT ASSESSMENT Rating: Rate each factor according to the impact of the proposed action. Use a scale of 1 through 5. 1 = positive impact, 2 negligible impact, 3 manageable impact, 4 = disruptive impact, 5 = severe impact, and N/A = not applicable. - 5 - . ~~~~~~ RAfiING FACTOR COMMENTS LAND USE COMPATIBILITY 2 a. Comprehensive Plan: 1985 Comprehensive Development Plan has placed this area within a Core land use category. A wide range of uses are encouraged in the Core land use category, from high density residential to offices, retail convenience and shopping centers. Petition is consistent with the land use plan map and policies, specifically Policy C-1 (encourage mixed use urban development), Policy C-2 (served by arterial highway) and Policy C-3 (coordinated site design). Proposal is consistent with the adopted 419 Frontage Development Plan, Future Land Use Guide and the Development Concept suggested in the 419 Frontage Development Plan as one of many alternative land use patterns which could occur. 2 b. Surrounding Land: Commercial, multifamily residential, four lane arterial highway, collector highway. Petitioner should specify the height, direction and intensity of the proposed lighting for the new convenience store. 3 c. Neighboring Area: Single and multifamily residential, commercial and institutional, heavy traveled arterial highway. 3 d. Site Layout: Proffered concept plan indicates that the new convenience store building would be attached to the existing building. Access from Route 419 will be shared between the existing building and the new convenience store. Only one access from Glen Heather Drive is proposed and it will also be shared between the convenience store and the remaining 1.0376 acres which is zoned R-3. 3 e. Architecture: No renderings or elevations have been submitted and no conditions have been proffered. 2 f. Screening and Landscaping: As per ordinance. Proffered concept plan indicates landscaping which exceeds ordinance requirements. 2 g. Amenities: Dumpster location, with a wooden fence enclosure, is indicated on the proffered concept plan. 2 h. Natural Amenities: Site topography will have to be significantly modified to accommodate convenience store. Natural features will not be negatively affected. TRAFFIC 4 i. Street Capacities: Using ITE trip generation estimates, the new convenience store would generate 2,660 ADT per day (1,330 vehicles visit the site daily). Passing traffic would account for as much as 45°s of this traffic, reducing the number and impact of new traffic generated. The existing convenience store generates 1,873 ADT, using the same standards. 1986 ADT for Route 419 was 29,470. On Glen Heather Drive the ADT north of Route 419 was 569 and south of Route 419 was 144. The section north of Route 419 is owned and maintained by the City of Roanoke. There were no accidents reported on Glen Heather Drive during 1987. Seven accidents were reported on Route 419 at Glen Heather Drive between 9/84 an-d 66/-87. - 6 - /~ ~~- y The City of Roanoke has expressed concerns with the additional traffic anticipated from this proposal on Glen Heather Drive due to the width of pavement, lack of shoulders and its intersection with Route 419. The City has suggested that a frontage road from the proposed site to Etheridge Road be considered in lieu of the access to Glen Heather Drive. This would improve access to all of the businesses, including the day care center, along this short section of road. The County Department of Engineering has suggested that a traffic study be required prior to development of this site. 3 j. Circulation: Proffered concept plan indicates use of the existing access point to serve the existing building and the new convenience store. Concept plan also shows one access point from Glen Heather Drive which will serve the site in addition to residential units built on the remaining parcel zoned R-3. Circulation on site, as with any convenience store with gasoline pumps, is somewhat awkward. Access off of both Route 419 and Glen Heather Drive will not be encumbered by vehicles exiting from parking spaces. UTILITIES 2 k. Water: Adequate supply and distribution. 2 1. Sewer: Adequate treatment and transmission. DRAINAGE 2 m. Basin: Located in the Mudlick Creek drainage basin. Department of Engineering has recommended storm water detention be constructed for 10 year detention and 2 year release. N/A n. Floodplain: PUBLIC SERVICES 2 0. Fire Protection: Within established service standard. Will require a permit in accordance with County Fire Prevention Code for the installation of gasoline pumps and tanks. 2 p. Rescue: Within established service standard. N/A q. Parks and Recreation: N/A r. Schools: 1 TAX BASE s. - Land and Improvement Value: 5582,800 - Taxable Gross Sales/Year: 5600,000 - Total Employees: 10 - Total Revenue to the County/Year:Approximately 512,500 ENVIRONMENT 2 t. Air: 2 u. Water: 2 v. Soils: 2 w. Noise: 2 x. Signage: Petitioner has proffered not exceed 30 square feet of - 7 - i~ ~ ~~ ~ signage and agrees to no "green bunnies" (should be "yellow bunnies") on the signage. No proffers have been offered pertaining to billboards or portable and temporary signs. 6. PLAN CONSISTENCY This area is designated as Core. Petition request is consistent with the Land Use Plan Map-and policies and the 419 Frontage Development Plan. 7. STAFF EVALUATION a. Strengths: (1) Petition is consistent with the Land Use Plan Map and policies and the 419 Frontage Development Plan. (2) Proposal incorporates coordinated site design between the existing building, the new convenience store and future residential uses at the rear of the parcel. (3) Petitioner has proffered as a condition, substantial conformance with the concept plan submitted, limited the uses specifically proposed, and proffered the amount of signage. b. Weaknesses: (1) Petitioner has not indicated architectural style or limited proposed lighting. (2) The City of Roanoke has expressed concerns with the additional traffic anticipated from this proposal on Glen Heather Drive due to the width of pavement, lack of shoulders and its intersection with Route 419. c. Proffers Suggested: (1) Petitioner should specify the height, direction and intensity of the proposed lighting for the new convenience store. (2) Department of Engineering has recommended storm water detention be constructed for 10 year detention and 2 year release. (3) Petitioner should include in sign proffer no billboards or portable and temporary signs. - 8 - ~~ VIRGINIA: BEFORE THE BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY -------------------------------------------------------- IN RE: A 0.6764 acre parcel of land, generally located on the northeast corner of Glen Heather Drive and Route 419 within the Windsor Hills Magisterial District and recorded as the southerly portion of Parcel #76.07-02-52, in the Roanoke County Tax Records. RECOMMENDATION TO THE HONORABLE SUPERVISORS OF ROANOKE COUNTY: OSTERHOUDT, FERGUSON NATT, AHERGN & AGEE ATTGRNEYS-AT-LAW ROANOKE, VIRGINIA 24 G]8-1699 WHEREAS, your Petitioner, RADFORD 6 COMPANY BUILDERS, has filed with the Secretary to the Planning Commission a petition to rezone the above-referenced parcel ~,of land from R-3 District to B-2 District for the purpose of I construction of a new convenience store with gasoline pumps. WHEREAS, the petition was referred to the Planning Commission which, after due legal notice as required by Section I5.1-431 of the Code of Virginia of 1950, as amended, did hold a public hearing on December 6, 1988; and WHEREAS, at that public hearing all parties in interest were afforded an opportunity to be heard; and WHEREAS, the Planning Commission, after due consideration has recommended to the Board of County Supervisors that the rezoning be granted. NOW, THEREFORE, BE IT RESOLVED that the Planning IlCommission recommends to the Board of County Supervisors that the above-referenced parcel of land be rezoned to B-2 ~ ~~ District, subject to the proferred conditions. The above action was adopted on motion of Nir. Gordon and upon the fo I I ov: i ncl recarc~ec~ votes BYES: Mr. Gordon, Mr. Robinson, Mr. Massie, Mr. Witt, Mr. Winstead. NAYS: none ABSTAIN: none ABSENT: none Respectfully submitted, R4.n2.e ~~ Alternate Secretary Roanoke County Planning Commission OSTERHOUOT, FERGUSON NATT, AHERON & AGEE ATTDRNEY5-AT-LAW RDANDKE, VIRGINIA Z4D10-1699 2 4' '~ i ~~' v OF ROANOKE COUNTY Y SUPERVISORS __ - COUNT V l RG l N l A • BOp,R~ ~~ - ~ N_A_-- ORDER BEFORE THE ---~ ~ F- N -- generally nd, IN RE• re parceheastl corn~~9 f ~ A ~•67d n therlvetand R°~Ia,~istutherly ~ l°catHeather ~ ds°r H11as the so in the ~ Glen the W ecorded U7 _p2_52 piste ct fn ParcTax Records, ~ ROANOKE COUNTY' R anoke C°unty LE SUPERVISORS O FORA ~ C~PANY TO THE HONO~B Petitioner, RAD Supervis°rs to WHEREAS,- y°ur Board of County from R-3 District e N did pet~tjOn th arcel of land ctlon °f a new N BUILDERS, Bove-referenced p °se of constru o rez°ne the a for the pure amps, Planning ~ to B-2 pistrict,e with gasoline p al n°tice, the ,tion on ence stOr due leg the pet ~ c°nven' INNHEREAS, after blic hearing of ies in interest n d1d h°ld a pu h time, all part o c w Co~~ ss 1 ~gg8 , at why to be heard, an • on, the Board ~ ~ pecernber 6/ ortunity siderat~ a prc re given an Opp after full con the rezoning be p we WHEREAS, determined that eCember 131 19gg• e s t our-ty Superv 1 soy condi t ~ ons •/ on D ORDERED tha t • n C h the prof{eyed BEFORE BE IT is contained wit NOW, THE 1 of land, which I portion °f P2 ,ion arce s the outher Y be rezoned f ed P s a rement 5nN {o °unty Tax MaP as scr1bed belOw- OgTERHGUOT, NE &Gp,GEE Roanoke C I ega l l y de AHERG 2 and ~STERHGUDT, FERGU NAATTaRNEYG~AT-Eaw O2~5 pist'C;ct• VIRGINIA 6 ~ 07 - NATT, AHERGN & AL RGANpKE• 7 2 ATTORNEY5-AT-LAW 2gp19-~69~ p15triCt t° B- 9 RGAN~KE, VIRGINIA 24G1B-ib99 A P P E A R A N C E R E Q U E S T PUBLIC HEARING ON ~Z ~~~ ~ ~,r1,~l,~y ~, ~~ I would like the Chairman of the Board of Supervisors to recognize me during the public nearing on the above matter so that I may comment. I agree to follow the guidelines listed below. WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. 1• Each speaker will have between three and five minutes available whether speaking as an individual or representative. The chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. 2• Speakers will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. 3. All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. 4. Both speakers and the audience will exercise courtesy at all times . 5• Speakers are requested to leave any written statements and/or comments with the clerk. 6• INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. P L E A S E W R I T E L E G I B L Y NAME: ~ ~jQl/~~F ADDRESS : ~~~ ~/~~~ ~~ ~j xZZ ~GG ~G~iJ' ~l/~//~"G~~- PHONE: G~~ ls~/~ ¢y~ r PLEASE NOTE: (After filling out, give to the Deputy Clerk. Thank you.) G A P P E A R A N C E R E Q U E S T PUBLIC HEARING ON I would like the Chairman f the Board of Supervisors to recognize me during the pu lic hearing on the above matter so that I may comment. I agr e to follow the guidelines listed below. WHEN CALLED TO TH PODIUM, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. i 1. Each speaker will havell~lbetween three and five available whether spea ing as an individual orminutes representative. The c airman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule nless instructed by the majority of the Board to do otherw se. 2. Speakers will be limit d to a presentation of their point of view only. Questions f clarification may be entertained by the Chairman. 3. All comments must be d'rected to the Board. Debate between a recognized speaker a d audience members is not allowed. 4. Both speakers and the audience will exercise courtesy at all times . 5. 6. Speakers are requested o leave any written statements and/or comments with th clerk. INDIVIDUALS PURPORTING O SPEAK FOR AN ORGANIZED GROUP SHALL FILE WITH THE CLERK WRI TEN AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. P L E A S E W R NAME: I T E L E G I B L Y ADDRESS : ,$"~ PHONE : '~ 7 ~ _ d L~/ Z~ PLEASE NOTE: (After filling out, give to the Deputy Clerk. Thank you..) . ~1~ A P P E A R A N C E R E Q U E S T PUBLIC HEARING ON I would like the Chairman of the Board of Supervisors to recognize me during the public hearing on the above matter so that I may comment. I agree to follow the guidelines listed below. WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. 1. Each speaker will have between three and five minutes available whether speaking as an individual or representative. The chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. 2. Speakers will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. 3. All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. 4. Both speakers and the audience will exercise courtesy at all times . 5. Speakers are requested to leave any written statements and/or comments with the clerk. 6. INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. P L E A S E W R I T E L E G I B L Y NAME: _ ./vCJ/~1!~~ ~~ ~ /UL-'~i~~C' ADDRESS : ~ '") .~ ~ ~~OJL~r3 L~:(Iu' ~~I'F' ~~ YY PHONE : '7 ~~ - /J.<.' PLEASE NOTE: (After filling out, give to the Deputy Clerk. Thank you.) r A P P E A R A N C E R E Q U E S T PUBLIC HEARING ON ~~: ~~ ~.. L ;~' ~'~_ I would like the Chairman of the Board of Supervisors to recognize me during the public hearing on the above rnatt~~r so that I may comment. I agree to follow the guidelines listed below. WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. 1. Each speaker will have between three and five minutes available whether speaking as an individual or representative. The chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. 2• Speakers will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. 3. All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. 4. Both speakers and the audience will exercise courtesy at all times . 5• Speakers are requested to leave any written statements and/or comments with the clerk. 6. INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. P L E A S E W R I T E L E G I B L Y NAME : ' ` ~ J ~ ~ ~'~' _ ,.a-- r L ADDRESS : ~% ~~ a t~ PHONE: `7~! E_. PLEASE NOTE: (After filling out, give to the Deputy Clerk. Thank you.) STAFF REPORT h ~~ .~ ~: CASE NUMBER: 52-12/88 PETITIONER: ROBERT HALE REVIEWED BY: TIM BEARD DATE: DECEMBER 6, 1988 Petition of Robert Hale to rezone a 0.844 acre tract from B-2, Business to B-3, Business to construct a motor vehicle service center located approximately 300 feet south of I-81 exit 43 (Hollins) on the east side of Plantation Road (Route 115) in the Hollins Magisterial District. 1. NATURE OF REQUEST a, Conditional request to construct an automotive service center consisting of 4,000 sq.ft. of building area (3,200 sq.ft. comprising four service bays and 800 sq.ft. of office and storage area). b. Concept plan and zoning vicinity map describe project more fully . 2. APPLICABLE REGULATIONS a. B-3 district uses include a limited number of special commercial activities. Petitioner has proffered that the property will only be used as a motor vehicle service center; that the property will be developed in substantial conformity with the concept plan dated November 7, 1988. b. Roanoke County fire prevention code permit F-1900-2 required. Fire code states that a person using any building as a place of business for the purpose of servicing or repairing a motor vehicle shall secure a permit from code official in order to ensure that safety requirements are met regarding flammable and combustible liquids. c. VDOT commercial entrance permit required. d. Site plan review required to ensure compliance with all County regulations. 3. SITE CHARACTERISTICS a. Topography: Western portion (abutting Plantation Road) of subject tract forms a natural plateau; eastern portion (rear) includes a steep dropoff of approximately 50 feet to pasture below. b. Ground Cover: Cleared on western plateau; scattered pine and hardwood trees downslope along eastern and southern borders. 4. AREA CHARACTERISTICS a. Future Growth Priority: Situated within the Peters Creek Community Planning Area; designated for stimulated growth. Urban services available. b. General area is developed with mixed commercial, residential, industrial and limited agricultural uses. 5. LAND USE IMPACT ASSESSMENT Rating: Rate each factor according to the impact of the proposed action. Use a scale of 1 through 5. 1 = positive impact, 2 = negligible impact, 3 = manageable impact, 4 = disruptive impact, 5 = severe4impact, and N/A = not applicable. RATING FACTOR COMMENTS /~ ~` .. LAND USE COMPATIBILITY 3 a. Comprehensive Plan: 1985 Comprehensive Development Plan has placed this area within a Principal Industrial land use category. General commercial activities are discouraged with low compatibility in Principal Industrial areas. However, Policy I-11 allows retail development in Principal Industrial areas when such businesses are supportive of the area needs. As is the case with existing businesses located on this northernmost segment of Plantation Road, petitioner's proposal would supply goods and services to both the industrial community immediately south and to interstate highway traffic immediately north. 3 b. Surrounding Land: Heavily traveled primary highway, mixed commercial, single family residential, vacant pasture. 2 c. Neighboring Area: Office, light industrial, single family residential, agricultural, interstate highway, open space. 3 d. Site Layout: Petitioner proposed only one entrance which should be coordinates with VDOT for best access after widening of Plantation Road. No gas pumps or underground fuel storage proposed at this time. 3 e. Architecture: One 1-story, 4,000 sq.ft, building proposed; building materials unspecified. 2 f. Screening and Landscape: Per ordinance. Proffered concept plan proposes sufficient number of plantings along boundaries with McDonald's Corp. property and Plantation Road. Petitioner has proffered a combination of existing trees and new plantings equal to type D ordinance requirements for remainder of project. 3 g. Amenities: Adequate number of parking spaces (22 stalls) indicated on concept plan. 3 h. Natural Features: Existing plateau englarged with fill material in recent past. Rear portion of property (approximately 40 feet east of proposed service bays) drops off sharply and will not be developed. TRAFFIC 2 i. Street Capacities: Current ADT for this 0.25 mile segment of VA 115 from VA 1895 (Friendship Lane) to I-81 interchange is 12,150 vehicles. Traffic to be generated by proposed use is unknown. Quite limited samples of similar facilities with gas pum s generate 748 trips per day. 1987 VDOT accident data indicate five crashes on this road segment. ? j. Circulation: The one direct entrance onto VA 115 is desirable with respect to traffic flow. Proposed paved area will accommodate interior traffic to and from service bays. UTILITIES 2 k. Water: Adequate supply and distribution. Roanoke City's main 36-inch transmission line crosses southeast corner of this tract and will not be affected by site development. 2 1. Sewer: Adequate treatment a5d transmission. DRAINAGE 3 m. Basin: Tinker Creek. No problems noted. r N/A n. Floodplain: ~°~ ~~' PUBLIC SERVICES 3 0. Fire Protection: Permit F-1900-2 required. At this time, fuel will not be dispensed on-premises. Petitioner proposes removing waste oil and used tires on a regular weekly or bi-weekly basis. ? p. Rescue: Within established service standard. N/A q. Parks and Recreation: N/A r. School: TAX BASE 1 s. - Land and Improvement Value: $300,000 - Taxable Gross Sales/Year: $400,000 estimated - Total Employees: 5 - Total revenue to the County/Year: Approximately $8,200 of which $4,000 will be new revenue EN ~ I RONMENT ? t. Air: 3 u. Water: No gas pumps or tank installation proposed at this time. Used tires and oil to be removed at frequent, regular intervals. 3 v. Soils: No gas pumps or tank installation Used tires and oil to be removed at frequent, oregulartintervalse~ ? w. Noise: 3 x. Signage: 6. PLAN CONSISTENCY This area is designated as Principal Industrial. Although not an encouraged use, petitioner's proposal is consistent with the Land Use Plan map and with policy I-11 which allows for retail develop- ment which supports area needs. No other defined the subject of new commercial infill in Principal Industrial areasess 7. STAFF EVALUATION a. Strengths: (1) Petitioner's site enjoys sufficient water and sewer service and accessibility to major highways at a location lacking adequate acreage and flat ground needed for industrial development. (2) Petitioner has proffered site development in substantial conformity with concept plan. (3) Facility will not be used for vehicle painting, upholsterin rebuilding, reconditioning, body and fender wo k o~rrepairingnor overhauling of trucks exceeding 10,000 lbs. gross weight. (4) There will be no overnight outside parking of unlicensed or vehicles. (5) Petitioner will install and maintain t dunk screening as recommended by County staff. (6) Petitioner will install outside lighting in accordance with recommendations and approval of County staff. (7) Total signage will not exceed 180 sq.ft. No temporary or portable signs or billboards shall be permitted on the property. b. Weaknesses: (1) General retail is a discouraged land use type within the Principal Industrial land use category. (2) Building appearance has not been specified. c. Proffers Suggested: (1) None. - 6 - ti• 'VIRGINIA: ~, ~, BEE'ORE THE BOARD OF SUPERVISORS OF ROANOKE COUNTY ~ ~~ ~~ A ~ '~' ~ ~ acre parcel of land, ) generally located ~j~f'~a~fa-~~ c7 h ) ~fJ (~ (~ ) within the ~-~l~ ~ ~r ~ ~ ) Magisterial District, and ) recorded as parcel # 1 ~, / ~ - ~ - 3 ) in the Roanoke County Tax Records RECONA~IDATION TO THE HONORABLE SUPERVISORS OF ROANOKE COUNTY: WHEREAS, your Petitioner; 11;a rr- C . ~a ~Lr ~i=v~ rLar ~~. ~a~P 1C"r~ l~P~(~. ~Q ~~. ~a~~,j.bL~ has filed with the Secretary to the Planning Commission a petition to rezone the HQ above-referenced parcel of land fran ,Q - ~ District to _ ~ - ~ District for the purpose of yY~ ~ fob veh ,~~~~ SFr ~' r r ,~_ r a ~~'~" r- WHEREAS, the petition was referred to the Planning Commission which, after due legal notice as required by Section 15.1-431 of the Code of Virginia of 1950, as amended, did hold a public hearing on ~~ G~~ryf ~ r- ~ , 19 ~~; and WHEREAS, at that public hearing all parties in interest were afforded an opportunity to be heard; and WHEREAS, the Planning Commission, after due consideration has recoaunended to the Board of County Supervisors that the rezoning be approved with proffered conditions. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission recom[mtends to the Board of County Supervisors that the above-referenced parcel of land be rezoned _from B-~ to B-3 with proffered conditions. The above action was adopted on motion of Ron Massey and upon the following recorded vote: P'YES: Gordon, Robinson, LJitt, Winstead NAYS: None Respectfully submitted, ABSENT: None ~~_ ~m~~~2~ Alternate Secretary Roanoke County Planning Commission ~~~ .~ VIRGINIA: BEFORE THE BOARD OF SUPERVISORS OF ROANOKE COUNTY A , ~ L~. acre parcel of land, ) generally located a'11 ~ r ~ a .~ti ) ) FINAL ORDER within the % ~,~ ~~,~ h ~ 0o Magisterial District, and ~ _ ~ ) ~ recorded as parcel # ~~-=- ) ~ ) N rl in the Roanoke County Tax Records. ) ~~ TO THE HONORABLE S(JPERVISORS OF ROANOKE COUNTY: E1 P /! r ff ~. 1% jnos~~~•~0~~~ ~G~G~~(~?L°l~ •~~l~i w WHEREAS, your Petitioner(;/ ~k ~ I i cyan ~. l'~ c 2 did petition the Board of County Supervisors to rezone the above-referenced parcel p ~ _ ~ ~ __ ~ District v from District to ~ '~ ~ for the purpose of vr~ ~ , `~~, v' c/ ~ h ~ ~~'~' ~ cn w o WHEREAS, after due legal notice, the Planning Commission did hold a public n~i.o~ ~ ~ ~. ~ ~ 19~~' , at which time, all parties w hearing of the petition on a ~ in interest were given an opportunity to be heard; an WHEREAS, after full consideration at the public hearing held on ~iC~~'h ~ ~~ ' 1g ~, the Board of County Supervisors determined that the rezoning be approved with proffers. NOW, THEREFORE, BE IT ORDERED that the aforementioned parcel of land, which is and recorded contained in the Roanoke County Tax Maps as Parcel in Deek Book Page and legally described below, be rezoned from District to District. - 7 - Legal Description of Property: BEGINNING at a point along the easterly right-of-way line of Plantation Road (Virginia Route 115) and being a common corner with the southwest corner of NlcDonals Corporation Property, as recorded in Deed Book 1292, Page 1054 in the Clerk's Office of the Circuit Court of Roanoke County, and said corner being 409.98 feet south of the southeast intersections of Plantation Road with Interstate I-81; thence leaving Plantation Road and with McDonalds Corporation in a northeasterly direction, N 65° 00' 10" E, 185.34 feet to a point and said point being along the westerly side of New Parcel "C" (1.141 ac.), property of Willilam C. Hale and Eunice G. Hale and Robert 0. Hale and Pauline A. Hale; thence S 20° 34' 15" E, 187.49 feet to a point and said point being along the northerly side of property of Carl Slate and Carol A. Hughes Slate; thence with Slate in a southwesterly direction, S 65° 00' 10" W, 201.48 feet to a point on the easterly right-of-way line of Plantation Road; thence with Plantation Road in a northerly direction, N 18° 28' 00" W, 137.47 feet to a point; thence N 8° 26' 24" W, 52.33 feet to the place of BEGINNING and containing 0.844 acres, as more particularly shown on plat as recorded in the Clerk's Office of the Circuit Court of Roanoke County in Deed Book 1242, Page 1518. BE IT FURTHER ORDERED that a copy of of the Planning Commission and that he be official zoning map of Roanoke County. ADOPTED on motion of Supervisor follaaing recorded vote: this order be transmitted to the Secretary directed to reflect that change on the Johnson and upon the AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None p,BS~; None /~2G~-/°°' - , Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Development & Inspections Dale Castellow, Acting Director, Planning John Wiley, Director, Re~l_Estate Assessment rn N ~J Ei z w z 0 U 0 H Q W a O a a VIRGINIA: BEFORE THE BOARD OF SUPERVISORS OF ROANOKE COUNTY A .844 acre parcel of land, ) generally located 8113 Plantation ) Road ) within the Hollins ) Magisterial District, and ) recorded as parcel # 18.18-2=3 ) in the Roanoke County Tax Records. ZO THE HONORABLE SUPERVISORS OF ROANOKE COUNFI'Y: PROFFER OF CONDITIONS /~ ~~-• Being in accord with Sec. 15.1-491.1 et seq. of the Code of Virginia and Sec. 21-1O5E of the Roanoke County Zoning Ordinance, the Petitioner Robert Hale hereby voluntarily proffers to the Board of Supervisors of Roanoke County, Virginia the following conditions to the rezoning of the above-referenced parcel of land: 1. Site will be developed in substantial conformity with concept plan. 2. Facility will not be used for vehicle painting, upholstering, major repairing, rebuilding, reconditioning, body and fender work, or repairing or overhauling of trucks exceeding 10,000 lbs. gross weight. 3. There will be no overnight outside parking of inoperative or junk vehicles. 4. Petitioner will install and maintain Type D screening as recommended by County staff. 5. Petitioner will install outside lighting in accordance with recommendations and approval of County staff. 6. Total signage will not exceed 180 sq. ft. No temporary or portable signs or billboards shall be permitted on the property. - 9 - A P P E A R A N C E R E Q U E S T PUBLIC HEARING ON / c~ ~ c} ~ ~ ~ - ~ -~ I~ I "., ~~ ~~ J` ~ ,~ .c n L i v'1 I would like the Chairman of the Board of Supervisors to recognize me ciuriny t}1P public h°aring on the above matter so that I may comment. I agree to follow the guidelines listed below. WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. 1. Each speaker will have between three and five minutes available whether speaking as an individual or representative. The chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. 2• Speakers will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. 3• All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. 4• Both speakers and the audience will exercise courtesy at all times . 5• Speakers are requested to leave any written statements and/or comments with the clerk. 6• INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. P L E A S E W R I T E L E G I B L Y NAME : ~_~,~ ADDRESS: J ~ PHONE : ~? t`J~~I G~ ~~ ~ ~ r~`? PLEASE NOTE: (After filling out Clerk. ~ give to the Deputy Thank you.) ACTION # ITEM NUMBER l ~ =~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 13, 1988 AGENDA ITEM: Ordinance authorizing the acquisition of an inter- est in an eight (8) acre tract known as the North Clear Zone property in exchange for the conveyance to the City of Roanoke of a reversionary clause in the eight (8) acre tract known as the Ida Mae Holland tract COUNTY ADMINISTRATOR'S COMMENTS: tJ~--ti~,~U .as BACKGROUND: ~~.a~-~. ~~ Pursuant to Ordinance No. 11288-7 passed by the Board, Roa- noke County acquired eight (8) acres, more or less, of real pro- perty from the Ida Mae Holland estate. This real estate is located adjacent to Thirlane Road and the Roanoke Regional Air- port Commission property in Roanoke City. Ordinance 11288-7 also authorized the conveyance of the Ida Mae Holland tract from Roa- noke County to the Roanoke Regional Airport Commission in ex- change for the conveyance to Roanoke County of eight (8) acres, more or less, of real property located adjacent to the Airport Clear Zone property (the North Clear Zone property) from the Roa- noke Regional Airport Commission. This property is being uti- lized for industrial access or other road improvements to facili- tate the industrial and economic development of Roanoke County, i.e. the Valleypointe Project. SUMMARY OF INFORMATION: The Roanoke Regional Airport Commission acquired the afore- mentioned eight (8) acres (the North Clear Zone property which it conveyed to Roanoke County) from Roanoke City by deed dated June 30, 1987. A provision in the deed states that should the Roanoke Regional Airport Commission at any time be dissolved in a manner consistent with Section 28 of Chapter 140 of the 1986 Acts of Assembly of Virginia, the property shall automatically revert to the City of Roanoke. (Section 28 of Chapter 140 of the 1986 Acts of Assembly provides that upon dissolution of the Airport Commis- sion, the Circuit Court shall order any real property contributed ~~f to the Commission by a participating political subdivision, to- gether with any improvements thereon, be returned to such partici- pating political subdivision.) This reversionary clause in the deed would prevent Roanoke County from conveying clear title to the Virginia Department of Transportation (VDOT) for the road right-of-way in connection with the industrial access road servic- ing Valleypointe Phase I. Pursuant to negotiations between representatives of Roanoke County, Roanoke City, the Roanoke Regional Airport Commission, and Lingerfelt Development Corporation, Roanoke City has agreed to release the City's reversionary clause of the eight (8) acres conveyed to Roanoke County in exchange for the imposition of a reversionary clause on the Ida Mae Holland tract conveyed to the Roanoke Regional Airport Commission, i.e. if the Airport Commis- sion dissolves the property would revert to Roanoke City. Section 18.04 of the Roanoke County Charter requires that the acquisition or disposition of real estate or any interest therein be accomplished only by ordinance. The first reading of the proposed ordinance was held on December 13, 1988; the second reading will be held on January 10, 1988. FISCAL IMPACTS:,,(Lj ,` None. ALTERNATIVES: 1. Authorize the County Administrator to execute such docu- ments and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition and conveyance of the interest in said properties, all of which shall be upon form approved by the County Attorney. 2. Do not authorize the County Administrator to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition and conveyance of the interest in said properties, all of which shall be upon form approved by the County Attorney. STAFF RECOMMENDATION: Staff recommends Alternative No. 1. Respectfully submitted, "fir ~ Paul M. Mahoney County Attorney Approved Denied Received Referred To Motion by: ACTION Garrett Johnson McGraw Nickens Robers VOTE No Yes Abs ~~ f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 13, 1988 ORDINANCE AUTHORIZING THE ACQUISITION OF AN INTEREST IN AN EIGHT (8) ACRE TRACT KNOWN AS THE NORTH CLEAR ZONE PROPERTY IN EXCHANGE FOR THE CONVEYANCE TO THE CITY OF ROANOKE OF A REVERSIONARY CLAUSE IN THE EIGHT (8) ACRE TRACT KNOWN AS THE IDA MAE HOLLAND TRACT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acquisition of a reversionary interest from the City of Roanoke in the eight (8) acre tract known as the North Clear Zone property in exchange for the conveyance of a reversionary interest to the City of Roanoke in the eight (8) acre tract known as the Ida Mae Holland tract was held on December 13, 1988. A second reading on this matter was held on January 10, 1988. 2. That the acquisition of the reversionary interest in the eight (8) acres, more or less, known as the North Clear Zone property more particularly described as located adjacent to the Airport Clear Zone property in exchange for the conveyance of a reversionary interest to the City of Roanoke in the eight (8) acres, more or less, known as the Ida Mae Holland tract more particularly described as located adjacent to Thirlane Road and the Roanoke Regional Airport Commission property is hereby authorized and approved; and 3. That the County Administrator is authorized to execute such documents, and take such actions on behalf of Roanoke ni- i County as are necessary to accomplish the acquisition and conveyance of the interest in said properties, all of which shall be upon form approved by the County Attorney. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 13, 1988 RESOLUTION 121388-20 CONCURRING IN THE TEMPORARY CLOSING OF STARKEY ROAD (STATE ROUTE 904) AND PENN FOREST BOULEVARD (STATE ROUTE 897) FOR A CONSTRUCTION PROJECT BY THE VIRGINIA DEPARTMENT OF TRANSPORTATION WHEREAS, Starkey Road (State Route 904) Project No. 0904-080-215-C501 is proposed to be constructed by the Virginia Department of Transportation from its intersection with Penn Forest Boulevard (State Route 897) to its intersection with Electric Road (State Route 419); and WHEREAS, Penn Forest Boulevard (State Route 897) is proposed to be constructed as a part of the same project by the Virginia Department of Transportation from its intersection with Starkey Road (State Route 904) to its intersection with Chaparral Drive (State Route 800); and WHEREAS, Starkey Road provides an urban highway link to commercial properties in Roanoke County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That said Board does hereby concur in the closing of the following routes as a result of Project No. 0904-080-215-C501 by the Virginia Department of Transportation for a period of approximately thirty (30) days each: Starkey Road (State Route 904) from the intersection of Penn Forest (State Route 897) to the intersection of Electric Road (Route 419) r Penn Forest Boulevard (Route 897) from the intersection of Starkey Road (State Route 904) to the intersection of Chaparral Drive (State Route 800). 2. That the Deputy Clerk of the Board is hereby directed to deliver a certified copy of this resolution to the Virginia Department of Transportation. On motion of Supervisor Robers, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: ~ ~. Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Phillip Henry, Director, Engineering Arnold Covey, Director, Development & Inspections, and copy for Virginia Department of Transportation A P P E A R A N C E R E Q U E S T PUBLIC HEARING ON M~T~oa ~ ~Z~ ~~~~~~ ~PPoI~'i'~.~~1 ~ S I would like the Chairman of the Board of Supervisors to recognizA me during the public hearing on the above matter so that I may comment. I agree to follow the guidelines listed below. WHEN CALLED TO THE PODIUM, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. 1. Each speaker will have between three and five minutes available whether speaking as an individual or representative. The chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. 2. Speakers will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. 3. All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. 4. Both speakers and the audience will exercise courtesy at all times . 5. Speakers are requested to leave any written statements and/or comments with the clerk. 6. INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. P L E A S E W R I T E L E G I B L Y NAME : A L F /Q'~LD Pe ~ ~-- ADDRESS : 3~~a ~1~14~~~~ gT PHONE : 3g 7 3~0~ PLEASE NOTE: (After filling out, give to the Deputy Clerk. Thank you.) O VIRGINIA, CHARTERED 1882 _ is /i3 ~,¢.G~c..~..~' Office of the City Monoger December 20, 1988 Ms. Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors P. 0. Box 29800 Roanoke, Virginia 24018-0798 Dear Ms. Allen: This is to acknowledge receipt of your December 15, 1988, correspondence wherein you transmitted Resolution No. 121388-9 concerning the Roanoke County Board of Supervisors' support for the concept of a regional work farm for non- violent offenders. Please know that Commission by Roanoke fore, by this letter, Strickland, Executive his future reference. WRH:EBRJr:mp cc: Mr. Wayne Strickland this matter was referred to the Fifth Planning District City Council for further study and development. There- I am forwarding your letter and resolution to Mr. Wayne Director of the Fifth Planning District Commission, for Sincerely, ~ ~~~ W. Robert Herbert City Manager Room 364 Municipal building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981-2333 / ( / l~Gcd(%t~ .G~(~ ~c.fti~ s< ~ '.) TWENTY-THIRD JUDICIAL OF VIRGINIA KENNETH E. TRABUE, CHIEF JUDGE ROANOKE COUNTY COURTHOUSE 305 EAST MAIN STREET SALEM, VIRGIN IA 24153 (703) 3B7-6081 Edward A. Natt, Esq. P• O• Box 20068 Roanoke, VA 24018 Paul M. Mahoney, Esq. P• O• Box 29800 Roanoke, VA 24018-0798 Gentlemen: .~/ ~S Li; ker~ ~ +r./ , \';',--' COMMONWgq~TH OF VIRGINIA November 18, lggg ~~/i3 ~~~ I~ ~; ~ ~~ w ~~~~ ~~:;~ ,: ... 7:: ,.r Fi . tai .... , f.. . CIRCUIT COURT OF THE COil]vTY OFrR OANOKE CIRCUIT COURT OF THE CITY OF ROANOKE CIRCUIT COURT OF THE CITY OF SALEM Re: C L & O Roanoke Counttors v. Board of Supervisors Y Case No. CH88000357 depositionlofaDaleeCastellowe pleadin s considered the testimon ~ each of gthesexhibitSOn' the testified at trial. Aty °f the lay and expert witnesses ho Property both before Y°ur request, I have also visited the studied the "419 Frontage Developmentlplan"I have carefully and duly adopted b dated Februar considered the Y the Board of Supervisors- y• 1987. other actions inrevidencesofothehBoard of r and I have - other Particular parcel in light of parcels on 419 for similar Supervisors in rezoning purposes. establishednthatoPlnion the evidence the existin Presented overwhelmingly the proposed rezonin _ g zoning R-1 is unreasonable and that supervisors' concerns with refs reasonable. clear from the Bard to traffic andlfioodinre the and other evidencetthatyiffthee count Y's Planner, the exhibitsis state, and federal flood development complies with regulations these two Plain and VDOT standards local, manageable. legitimate issues of ~ rules, and 419 fronts e The pr°posed development is inCOncern are g Plan, is consistent with the accordance with the and to insist upon continuance of unreasonabl transition provisions, Y restricts the owners in he classification that property, use or development of Edward A. Natt, Esq. Paul M. Mahoney, Esq. Page 2 November 18, 1988 Mr. Natt may prepare an appropriate order consistent with the opinion of this Court and referring the matter back to the Board of Supervisors for such further action as would permit the use of the property as proposed by the plaintiffs upon condition that all county, state, and federal standards be complied with, especially as it relates to sewage, traffic, storm water, and the flowing of the creek across the property. Mr. Mahoney may pick up the map exhibits at his convenience. T wish to thank each of you for the excellent manner in which this case was presented. rrs Very truly yours, K nneth E. Trabue O~ POANp,Y~ ~ ,A o z a 18 E~ 88 SFSGUICEN7ENN~P~ .~ BrnutifulBeginning COUNTY ADMINISTRATOR ELMER C. HODGE LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT December 14 , 1988 HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Mrs. Barbara Higgins 2538 Sharmar Road, S.W. Roanoke, Virginia 24018 Dear Mrs. Higgins: The Board of Supervisors have asked me to express their sincere appreciation for your previous service to the Mental Health Services of the Roanoke Valley Board of Directors. Allow me to personally thank you for the time you served on this Board. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Very truly yours ~~-~ ~ ~~~ Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors bjh cc: Dr. Fred Roessel, Jr., Executive Director Mental Health Services C~nixnt~ of ~nttnnk~e BOARD OF SUPERVISORS P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772 2004 O H Q w Q ~ a O H c n C~~w z __ O ~ U w ~ Q ~~~ ,. az~c.,., w~°4~ ~;~ uowxz ~ o ~ ~ wwc~N z ~ ~ ~ Z H Q ~ ozzo~ ~ ~ w O Q ~, ~, ~ Q W a U~~w}, ~ ~ wz~xz A ~ N w ~ z wU~'cn w ~ w U ~ z x ~~,~ Q zowo ~ :~ ~u~ , ~ z 0 u d~ o~ aoaNO~ F ~ ,A A Z _~ J a 18 f~ 88 SFSQUICENTENN~P~ A Brn u ti~u)Bel; i~mia~ COUNTY ADMINISTRATOR ELMER C. HODGE December 14, 1988 Mrs. Rita J. Gliniecki 5219 Hawkbill Circle, S.W. Roanoke, Virginia 24014 Dear Mrs. Gliniecki: LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS M4GISTE RIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT This is to advise that at their meeting held on December 13, 1988 the Board of Supervisors voted unanimously to appoint you as a member of the Mental Health Services of the Roanoke Valley Board of Directors for a three-year term beginning December 31, 1988, and ending December 31, 1991. State law provides that any person elected, re-elected, appointed, or re-appointed to any body be furnished a copy of the Freedom of Information Act; your 1987 copy is enclosed. We are also sending you a copy of the 1987 Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Mary H. Allen, - Roanoke County BOARD OF SUPERVISORS Deputy Clerk Board of Supervisors bjh Enclosures cc: Dr. Fred Roessel, Jr., Executive Director Mental Health Services C~nunt~ ~uf ~nttnnkr P.O. BOX 29800 ROANOKE. VIRGINIA 24018-07 9 8 (703) 772-2004 ~ aoarvo~ o F ~ A G Z ~ A a 18 E~ 88 SFSQUICENTENN~P~' A Beauti~ul Bcginnin~ COUNTY ADMINISTRATOR ELMER C. HODGE C~nixnt~ of ~vttnnkr December 14, 1988 Mr. Nelson Booth Route 1, Box 676 Vinton, Virginia 24179 Dear Mr. Booth: BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT At their regular meeting on December 13, 1988 the County Board of Supervisors unanimously approved the request of the Vinton Moose Lodge for a permit for Bingo for the year, 1989. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the Bingo is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis; therefore, the permit will expire December 31, 1989. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Very truly yours, rn~~ ~ Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors bjh Enclosures CC: Commissioner of the Revenue Commonwealth Attorney County Treasurer P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 9 8 (703) 772-2004 OF ROANp~,~ ~ ,A 2 9 ai B ~.~ $$ SFSQUICENTENN~P'~ A Btauti~u/Beginning COUNTY ADMINISTRATOR ELMER C. HODGE Mr. Eugene D. Rhodes 612 Central Avenue Salem, Virginia 24153 Dear Mr. Rhodes: BOARD OF SUPERVISORS December 14, 1988 LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DIST RIC:T RICHARD W. ROBERS. VICE•CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CA7AWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT At their regular meeting on December 13, 1988 the County Board of Supervisors unanimously approved the request of the Fort Lewis Rescue Squad, Inc. for a Bingo permit for the year, 1989. The fee has been paid. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the Bingo is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis; therefore, the permit will expire December 31, 1989. If I may be of further assistance, please do not hesitate to contact me at 772-2004. Very truly yours, ..}~- Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors bjh Enclosures CC: Commissioner of the Revenue Commonwealth Attorney County Treasurer C~nunt~ of ~vttn~kr P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 9 8 (703) 772-2004 OF POANC'fF ~ •~ 2 A J = 18 ~~ 88 S~S~~/ICENTENN\P\' A Bcauti/u/8cginning COUNTY ADMINISTRATOR ELMER C. HODGE C~nunf,~ of ~u~tnvke December 14, 1988 Mr. James E. Garlick 705 Hemlock Road Salem, Virginia 24153 Dear Mr. Garlick: At their regular meeting on December 13, 1988 Supervisors unanimously approved the request of Moose Lodge 284 for a Bingo permit for the The fee has been paid. BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT the County Board of of the Loyal Order year, 1989. You may consider this letter to be be displayed on the premises where theoBingo mis~to nbelconducted. The State Code ggest it on a calendar-yea~vbasisththerefore,a helne° mermits be issued December 31, 1989 . P t wi 11 expire If I may be of further assistance, please do not hesitate to contact me at 772-2004. Very truly yours, ..~- Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors bjh Enclosures CC: Commissioner of the Revenue Commonwealth Attorney County Treasurer P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 8 8 (703> 772.2004 O~ POANpy.~ ~ i cAi (~, fi rt ~, 18 E~ 88 SFSQUICEN7ENN~P~ A Bu,uti/u/Bcginning BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR RICHARD w. ROBERS. VICE-CHAIRMAN ELMER C. HODGE CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT December 15, 1988 Mr. W. Robert Herbert, City Manager City of Roanoke 215 Church Street, S.W. Roanoke, Virginia 24011 Dear Mr. Herbert: Attached is a copy of Resolution No. 121388-9 concerning the Roanoke County Board of Supervisors' support for the concept of a regional work farm for non-violent offenders. This resolution was adopted by the Board of Supervisors at their meeting on December 13, 1988. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors Attachment P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 9 8 (703) 772-2004 O~ ROAN ~F' h 'A ~ Z A J ? 18 E~ 88 S~SQV~CENTENN~P~ A Bcauti~u/Bcginning COUNTY ADMINISTRATOR ELMER C. HODGE C~nunt~ ~~ ~n~tn~hr December 15, 1988 Mr. George Nester, Town Manager Town of Vinton 311 Pollard Street Vinton, Virginia 24179 Dear Mr. Nester: BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWgq MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT Attached is a copy of Resolution No. 121388-9 concerning the Roanoke County Board of Supervisors' support for the concept of a regional work farm for non-violent offenders. This resolution was adopted by the Board of Supervisors at their meeting on December 13, 1988. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, Deputy Clerk. Roanoke County Board of Supervisors Attachment P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 98 (703) 772.2004 o~ ROANp~,~ ~. z p J ? 18 ~~ 88 SFS~UICENTENN~P~ A Bcauti~ul Beginning COUNTY ADMINISTRATOR ELMER C. HODGE C~nunfy of i2nttnuke Mr. Randolph M. City of Salem P. 0. Box 869 Salem, Virginia Dear Mr. Smith: December 15, 1988 Smith, City Manager 24153-0869 BOARD OF SUPERVISORS LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT 808 L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRIC7 HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT Attached is a copy of Resolution No. 121388-9 concerning the Roanoke County Board of Supervisors' support for the concept of a regional work farm for non-violent offenders. This resolution was adopted by the Board of Supervisors at their meeting on December 13, 1988. If you need further information, please do not hesitate to contact me. Sincerely, .7~- Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors Attachment P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 (703) 772.2004 of aoAno~.~ ~. .p z J a~ 18 E~ 88 SFSQUICEN7ENN~P~ A Btauti~ulBe~inninR COUNTY ADMINISTRATOR ELMER C. HODGE LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT p STEVEN A. MCGRAW December 15 , 19 8 O CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT The Honorable Kenneth Trabue Chief Judge, Circuit Court 305 East Main Street Salem, Virginia 24153 Dear Judge Trabue: Attached is a copy of Resolution No. 121388-9 concerning the Roanoke County Board of Supervisors' support for the concept of a regional work farm for non-violent offenders. This resolution was adopted by the Board of Supervisors at their meeting on December 13, 1988. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors Attachment ~DLiYit~ IIf ~IIMriII~tF BOARD OF SUPERVISORS P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 9 8 (703) 772-2004 FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COU1988 VIRGINIA MEETING IN REGULA SCHOOL ADMI ISTRATION BUILDBNG,BSALEM, IN THE BOARD ROOM OF THE VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION BY THE BOARD OF SUPERVISORS OF ROANOKE+ CO PROGRAM THE SCHOOL OPERATING FUND FOR A 2 IN AUTOMATED MANUFACTURING TECHNOLOGY. WHEREAS, the County School Board of Roanoke County, in cooperation with Salem City, Roanoke City and Botetourt County Schools, and Virginia Western Community College, has received approval by the Virginia Department of Education to implement a 2 + 2 Program in Automated Manufacturing Technology for the funding period of November 15, 1988 to November 15, 1990, and WHEREAS, the program has as its objectives 1, to open the communication and articulation link between area secondary vocational schools, the community college and the business/industrial community and, further, to develop partnerships with area LEA's, business, industry, community college and government; 2. to select and implement a needs assessment procedure to assess the needs of area industry so that a curriculum can be tailored to produce marketable outcomes; 3. to develop a curriculum framework and curriculum materials necessary for the program; 4, to adopt procedures for program implementation; 5, to develop evaluation strategies, procedures and instruments to assess the strengths and improve the weaknesses of the model; -2- g, to provide information to other localities planning or adopting 2 + 2 programs and to the public, and WHEREAS , the program wi 11 be fully funded by the Virginia Department of Education; NOW, THEREFORE, BE IT RESOLVED that the County School Board of Roanoke County on motion of Charlsie S. Pafford and duly seconded, requests an appropriation of $20,000 to the School phase one of the 2 + 2 Program in Operating Fund for 1988-89 as ~ Automated Manufacturing Technology. Phase two funding of $20,000 will be budgeted in the School Operating Fund for 1989-90. Adopted on the following recorded vote: AYES: Paul G. Black, Richard E. Cullinan, Charlsie S. Pafford, Barbara B. Chewning, Frank E. Thomas NAYS: None TESTE~-, ' i Clerk ~- c: Mrs. Diane Hyatt ALSO INCLUDES ROANOKE COUNTY COMPREHENSIVE ANNUAL FINANCIAL REPORT