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HomeMy WebLinkAbout3/14/1989 - Regulars- ~ - r .._. ~ _ ., _. .~~ -- /L~ .J ~JU~•,~cr: - zC7~41 i bb~.4 i, titi~vJ~c ;,<1TY ;: t_1rr~J Wit- ~uN~t•.vi~~i~J \! Lftlil t<~i ri { V U i\ i ~T~,(~ OF VIRC~I-:ire %ITY ~f ~Uri'~ui\ ~F~1~rViT cur r`u~•LIC~+i Imo? 1, {TNT ~i`J~r:~i:s;vclil r,i'v ~~irv~IZ~~% ttt'r htJ'~~iTt+j IVY ~r Tr,t T.Ii°'~J-r~u~`~:J.I.I~rt:ri } ~;~(i~iv I~ Pi.i1F,TIU it +~t-1i1,t1 ~,t~tCr ~, _ . ul= T~!'~ r`ur'tiGKt 1'I~'.t.~ L vvt.ll_L ~vct~Je ~+ vr+I~Y ~wEr+S~''~~'~=jt t~li~LlJti~l. I iZi..~,.~;Ki=t Iii 1 I i-Y T ri.,T Tric. ;,T,~T fir- 'y'I~~~i;'vl~,+ ut~ ~~'` _ I. ~rali% rv yJ {'U:~~ IJt'1l`:V ~i'i:. yT 1L~ . r;iv~.~x~U 7_ Ui-1TtJ VLrv:~1~i^r~~;tJ 3/UI/~y ~'~ :vliV' li " ~ y (C'? ) r, Y u F" Zvi ,~ tC 1, l1 ~vlltii-~S+ Ti -- ~uTiit.;rtlL~~% ~I~`stiriT:nc j•i i i 8 ±;~?~ `; , ,. ~~ ~1°~ 6' ~ N~~-~ 0~~• ~`- P~~PiJY~ ~G{ GD c~0~ Jr ,oti. 'oy 4,' ENnn ;-o~~'iy~~( OF THE TELEPH '9r_4UNTY CODE ROANOK REDUCING THE TAX ON PURCHASES OF LOCAL TELEPHONE SERVICE TO FUND THE E911 EMERGE SYSTEM EPHONE i \II members of the Dublic Inter- ested in the matter set forth heard et the tmeaandnD~ ce aforesaid. Paui M. Mahoney County Attorney of Roanoke County, Virginia (24773) ~U';~~t~. - .'G Tc.~~J~+ J r L ;:~ 1. 7 0 r'~iJ::~L1Ji'1C1'C~ J •- - t~urilav!~~ r/uV~vTY ..".Vr~iCli Ut" JVE''~ttiflJ(~rlJ ~1r-Ti Ut= Virt,i~~I~. CITY Ur• ~U'~'~~~:'- ;=,~t Iu-:jIIT ise F~U:~LII,NT~I;~'v I, tTN~: U,~~~~;~~IU y`LJ1 K~v ~+UT'-t~.ir,i~tu r~LJ r~E:r'r~JC(~T~TIvt i:i- 7r1~ TI~t~-;vu ~..LIJr-ttr. r' a '~ i~? T t u ;~, t v~ I-! I L s-t t, 1. rK.. r' G I~ ra h lJF Iri'- hvr~'~~~t TTF;..J a ~rLr~Li.i-~Jt~'r~t ur•,ILY v~,ti~t'r+r'C~ t'u'~E_I~rti:tJ Ilv tZUr;'ivl'~~1 I~'~ Tri'~ ;;Tr~T't ~,i= ,/ir. 1?vIN, vu L}~;.IirY Trir"T -- z ~LISnL .- ~Vt.T i t~FiJ t ~. i1 Iiti jH U t. L T r1 ~ r e v '~ ~ X- ~ U N I_ J ~~~Sr Y, 'rc_i~J Ls`y U3i u7l~y ~1u~JI,v wi_j"~+i_JJt TI'"iJ --- i rJ 'r~.ILt:.~ jiu'~ViTv~' r; LJ ~ ~~ji6 i7T8~9~, •~', f~ ~ti~~ ~ n c~ ~b IiVH~il°,~L I+V. Up BLIC NOTICE Please be advised that the Board of Supervisors of In0 onkMarch 14, 19896 at the tRionnCenter~ 3738 Brambleton Avenue, Roanoke, Vlr0inia, at the afternoon session be01n- Ilc hearn0 on the fol owl 0 matter, to-wit: ORDINANCE AMENDING AND REENACTING SECTION 21_151, LEVY OF TAX; AMOUNT OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE TAXATION OF FOOD THAT IS SOLD FOR OFF-PREMISES CONSUMPTION pleated nethefmatterbsetlforth heard at the tme andnPlace aforesaid. Paul M. Mahoney County Attorney of Roanoke County, Vir0lnla (24084) o~ ~ AN ~.~ L ~~ ~ C~~~~~ 18 tS0 88 SFS~UICENTENN~P~ ROANOKE COUNTY BOARD OF SUPERVISORS a a~"~r("~B~Kr""~"s ACTION -AGENDA MARCH 14, 1989 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday of the month at 3:00 p.m., and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced THERE WILL BE TWO PUBLIC HEARINGS DURING THIS AFTERNOON S SESSION. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call: ALL PRESENT 2. Invocation: The Reverend Fleet Powell Colonial Presbyterian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA A ITEMS RR ADDED ITEM M-7 TO CONSENT: APPROVAL OF RAFFLE PERMIT FOR ATHENIAN SOCIETY. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolutions of Appreciation to Ida and Ernest H. Arthur. CONTINUED TO 3/28/89 AT 7 PM 2. Recognition of Kay Johnston for receiving accreditation as Professional Public Buyer PRESENTED TO KAY JOHNSTON BY RR 3. Recognition of Fire and Rescue Personnel involved in recent plane crash in Roanoke County. D. WORK SESSION 1. Recycling RECYCLING REPORT TO BE GIVEN TO CITIZENS ADVISORY COMMITTEE E. NEW BUSINESS 1. Request from the Town of Vinton to authorize Roanoke County to enforce the Building Code within the Town of Vinton. A-31489-1 HCN/LG TO APPROVE STAFF RECOMMENDATION AND THAT FEES BE INCREASED TO COVER ADDITIONAL COSTS TO SERVE TOWN OF VINTON URC 2. Appropriation for water and sewer construction associated with the Starkey Road Reconstruction Project A-31489-2 HCN/RR TO APPROVE STAFF RECOD~rTDATION URC F. REQUESTS FOR WORK SESSIONS BUDGET WORK SESSION SET FOR 4/11/89 G. REQUESTS FOR PUBLIC HEARINGS 1. Request for Public Hearing on April 11, 1989 to elicit citizen comment on the proposed 1989/90 budget and on the proposed tax rates for real estate, personal property and machinery and tools. BLJ/SAM TO SET PUBLIC HEARINGS URC H. FIRST READING OF ORDINANCES 1. Ordinance amending Chapter 7, "Building Regulations" of the Roanoke County Code by amending Article II, "Building Code", Section 7-6, "Adopted". BLJ/HCN TO APPROVE 1ST READING 2ND - 3/28/89 URC 2 I. SECOND READING OF ORDINANCES 1. Ordinance onvepance of surplusorealdestaterizWelltlot sale and c Y on Route 633, Benois Road. 0-31489-3 HCN/SAM TO APPROVE ORD URC 2. Ordinance authorizing the conveyance of a right-of-way and easement to Appalachian Power Company. 0-31489-4 RR/HCN TO APPROVE ORD URC 3. Ordinance vacating approximately ninety feet of an existing sanitary sewer easement on Lot 11 and approximatelnt°on Lotsr2dande3 of Stonebridge Courtary sewer easeme subdivision. n-31489-5 BLJ/RR TO APPROVE ORD URC J. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 389-1 Public Hearing and Ordinance amending Section 21-4, Enhan^°~ FmeraPncy Telephone Tax, of Chapter 21, Taxation, of the Roanoke County Code reducing the tax on purchases of local telephone service to fund the E911 Emergency Telephone System. 0-31489-6 BLJ/HCN TO APPROVE ORD URC 389-2 Public Hearing and Ordinance amending and reenacting Section 21-151, Levv of taxi Amou ~ of the Roanoke County Code to provide for the taxation of food that is sold for off-premises consumption. n-31489-7 LG/SAM TO APPROVE ORD URC K. APPOINTMENTS 1, Community Corrections Resources Board. 3 2, League of Older Americans 3, Transportation and Safety Commission A-31489-10 LG/BLJ TO DELETE ~yIS~gRINGTON AS ADVISORYBMEMBER•-FURC R AND TO APPOINT TERR 4, Court Service Unit Advisory Council/Youth and Family Services Advisory Board. 5, Public Safety Volunteer Benefits Board of Trustees A-314 LG/BLJ TO APPOINT RECOMMENDED MEMBERS URC 6, Additional appointments to the Landfill Citizens Advisory Committee A-31489-12 Sp,M/RFt TO APPOINT THE FOLLOWING ADDITIONAL MEMBERS - URC SAM NOMINATED ROBERTDISTRICTERWORTH AND JAMES HENSLEY FROM CATAWBA MAGISTERIAL RR NOMINATED GLEN PRATHEICAND DEBORAH ZAMORSKI FROM THE CAVE SPRING MAGISTERIAL DIST I,, REPORTS AND INQUIRIES OF BOARD MEMBERS R BER (1) REQUESTED T OL Bp,SKETBALLCTNEAM T (Z ,TADVISEDPTEHATNTED TO CAVE SPRING HIGH SCHO ROp,NOKER MAGAZINE PUBLISBHEIDiESSESSINDNORTHERN VIRGINIAY (PIES OF ROANOKER BE SENT TO REQUESTED AN UPDATED STUDY OF THE ~ OF SIGNS PRESENTLY LOCATED ON THE ROUTE 419 CORRIDOR. MCGRAw ASKED ECH TO COPYTENTI IMPACTBTO THETVALLEYROFFAONEWITY OF ROANOKE CONCERNING PO TRADE CENTER. M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE ('ONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE ~g~LpNTISND SIRED,FTHATOITE WILLIBEED BELOW. IF DISCU 4 REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-3?489-8 HCN/BLJ TO APPROVE WITH ITEM 7 ADDED URC roval of Minutes of Meetings - July 26, 1988, 1. App August 9, 1988, August 23, 1988 and September 1 , 1988. 2. Acceptance of Scarlet Oak Drive to VDOT Secondary System. A-X1489-8.a 3, Request for a Raffle Permit from the Oak Grove Elementary PTA. A-31489-8.b 4. Request DerartmentaofeTransportation Secondaryo the Va. p System. u-~~489-8.c 5. Request from the Department of State Police for authorization to place storage facilities on County-owned property. A-31489 ~~ g, Resolution of Appreciation to Dominion Bankshares for their outstanding economic development contributions to the Roanoke Valley. R-31489-8.e 7. Approval of Raffle Permit for the Athenian Society A-314 8 4~.. f N, REPORTS BLJ/SAM TO RECEIVE AND FILE URC 1. Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance 3. Board Contingency Fund 5 4, Accounts Paid - February 1989 5. Statement of Treasurer's Accountability as of February 1989. p, CITIZEN COMMENTS AND COMMUNICATIONS NONE p. SERVICE AWARDS PRESENTATION 1, Presentation of Service awards to Roanoke County Employees 2. Resolution of Appreciation to Charles E. Greenway upon his retirement. R_-31489-9 BLJ/RCN - UW RECESS AT 5:10 P.M. 3, Reception Q, WORK SESSIONS (6:00 P.M.) 1. Budget Work Sessions with County Staff, Volunteer Fire Chiefs and Rescue Captains, and the School Board ECH AND BW TO WORK TOGETHER TO ARRIVE AT BALANCED BUDGET FOR NEXT WORK SESSION RR REQUESTED SCHOOL PROPUESTED UpGDATED ~ OFGSTUDENTSDANDR~EOFAGES IN EACH CATEGORY AND REQ TEACHERS. ECH AND BW TO PRESENT A FIVE YEAR CAPITAL IMPROVEMENT PLAN FIRE CHIEFS AND RESCUE CAPTAINS PRESENTED LIST OF ADDBACKS COSTING $758,750. R, EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 (a) (7) consultation with legal counsel on consolidation and Dixie Caverns Landfill. 6 LG/RR - URC AT 10:45 P.M. - URC LG/RR TO RETURN TO OPEN SESSION AT 12:07 A.M. URC S, ADJOURNMENT AT 12:07 A.M. 7 ` OF ROANpf.~ ti ' ~ p /~' Z ~ fi ~ ~~~~~~~e v A; 'a C~~~~4 ~ $ E5~ 88 SFSQUICENTENN~P~ ROANOKE COUNTY BOARD OF SUPERVISORS r1 &:nuri~ul Beginning AGENDA MARCH 14, 1989 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday of the month at 3:00 p.m., and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced THERE WILL BE TWO PUBLIC HEARINGS DURING THIS AFTERNOON'S SESSION. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: The Reverend Fleet Powell Colonial Presbyterian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of Appreciation to Ida and Ernest H. Arthur. 2. Recognition of Kay Johnston for receiving accreditation as Professional Public Buyer D. WORK SESSION 1. Recycling E. NEW BUSINESS 1. Request from the Town of Vinton to authorize Roanoke County to enforce the Building Code within the Town of Vinton. 2. Appropriation for water and sewer construction associated with the Starkey Road Reconstruction Project F. REQUESTS FOR WORK SESSIONS G. REQUESTS FOR PUBLIC HEARINGS 1. Request for Public Hearing on April 11, 1989 to elicit citizen comment on the proposed 1989/90 budget and on the proposed tax rates for real estate, personal property and machinery and tools. H. FIRST READING OF ORDINANCES 1. Ordinance amending Chapter 7, "Building Regulations" of the Roanoke County Code by amending Article II, "Building Code", Section 7-6, "Adopted". I. SECOND READING OF ORDINANCES 1. Ordinance accepting an offer for and authorizing the sale and conveyance of surplus real estate - well lot on Route 633, Benois Road. 2. Ordinance authorizing the conveyance of a right-of-way and easement to Appalachian Power Company. 3. Ordinance vacating approximately ninety feet of an existing sanitary sewer easement on Lot 11 and approximately one hundred feet of an existing sanitary sewer easement on Lots 2 and 3 of Stonebridge Court subdivision. J. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 389-1 Public Hearing and Ordinance amending Section 21-4, Enhanced Emeraency Telephone Tax, of Chapter 21, Taxation, of the Roanoke County Code reducing the tax on purchases of local telephone service to fund the E911 Emergency Telephone System. 389-2 Public Hearing and Ordinance amending and reenacting Section 21-151, Levy of tax; Amount of the Roanoke 2 County Code to provide for the taxation of food that is sold for off-premises consumption. K. APPOINTMENTS 1. Community Corrections Resources Board. 2. League of Older Americans 3, Transportation and Safety Commission 4. Court Service Unit Advisory Council/Youth and Family Services Advisory Board. 5. Public Safety Volunteer Benefits Board of Trustees 6. Additional appointments to the Landfill Citizens Advisory Committee I,, REPORTS AND INQUIRIES OF BOARD MEMBERS M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1, Approval of Minutes of Meetings - July 26, 1988, August 9, 1988, August 23, 1988 and September 13, 1988. 2. Acceptance of Scarlet Oak Drive to VDOT Secondary System. 3, Request for a Raffle Permit from the Oak Grove Elementary PTA. 4. Request for acceptance of Spring Run Drive into the Va. Department of Transportation Secondary System. 5. Request from the Department of State Police for authorization to place storage facilities on County-owned property. 3 ,~ t 6. Resolution of Appreciation to Dominion Bankshares for their outstanding economic development contributions to the Roanoke Valley. N. REPORTS 1. Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid - February 1989 5. Statement of Treasurer's Accountability as of February 1989. O. CITIZEN COMMENTS AND COMMUNICATIONS P. SERVICE AWARDS PRESENTATION 1. Presentation of Service awards to Roanoke County Employees 2. Resolution of Appreciation to Charles E. Greenway upon his retirement. 3. Reception Q. WORK SESSIONS (6:00 P.M.) 1. Budget Work Sessions with County Staff, Volunteer Fire Chiefs and Rescue Captains, and the School Board R. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 (a) S . ADJOURNMENT 4 c-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGCENTERHOND TUESDAY,RMAROCHE14OU1989ppMINISTRATION RESOLUTION EXPRESSING THE APPRECIATION OF THE THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO IDA AND ERNEST ARTHUR FOR THEIR OUTSTANDING SERVICE TO ROANOKE COUNTY. WHEREAS, Roanoke County is indebted to its citizens who offer assistance and support during a disaster situation; and WHEREAS, such a situation occurred on March 3, 1989, when a small plane crashed in the Farmington Lakes area, necessitating many hours of investigation and debris removal by the Virginia State Police and Roanoke County Fire and Rescue personnel; and WHEREAS, Ida and Ernest Arthur opened their home to the rescue and police personnel, generously offering the use of their house as a command post and shelter for workers and neighbors who were unable to use their own homes. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors, on behalf of the personnel involved in the incident and all the citizens of Roanoke County, expresses deep appreciation and gratitude to Ida and Ernest Arthur for their generosity and compassion towards rescue personnel and the residents of the area. ~-/ Roanoke County, Virginia RECYCLING GOALS AND OBJECTIVES • 25 and 5: 25 Per Cent Recycled by the End o f 5 Years • Valley-Wide Effort • Involvement o f Residential, Commercial, and Governmental Sectors • Sel, f Supporting • Privatization Where Possible a a~~~-s~,~~ h TABLE 2.1 CCr~ONIIVTS OF MUNICIPAL SOLID 4~,STE, 1984 (Based on Wet Weights) ~ Of Total Waste Generated Product 12.8 Durable Goods 1.9 Major appliances ~ 4.0 Furniture, furnishings 0.9 Rubber tires 5,g Miscellaneous durables Nondurable goods, excluding food 8.3 Newspapers 3.1 Books, magazines 3.3 Office papers 2.7 Commercial printing 1.9 Tissue paper, including towels 0.2 Paper plates, cups 3.5 Other nonpackaging paper 1.8 Clothing, footwear 1.8 Other miscellaneous nondurables Containers and packaging Glass containers 3.g Beer, soft drink 1.5 Wine, liquor 3.2 Food and other Steel cans 0.1 Beer, soft drink 1.3 Food 0.5 Other nonfood 0.1 Barrels, dnmis, pails, misc. Aluminum 0.8 Beer, soft drink 0.04 Other cans 0.2 Aluminum foil Paper; paperboard 12.6 Corrugated ~ 3.5 Other paperboard 2.9 Paper packaging Plastics 1,~ Plastic containers 1.~ Other packaging Wood packaging Other miscellaneous packaging -1- 26.6 8.6 2.0 1.1 19.,0 3.4 1.4 0.1 OLVER Product OONiPONF1VTS OF MUNICIPAL SOLID hg~.S'I'E, 1984, CONTINUID (Based on Wet Weights) ~ Of Zbtal Waste Generated Total nonfood product waste Add: Food waste 7'3 Yard waste 16.3 Miscellaneous inorganic waste 1.7 TOTAL 75.0 100.0 Note: These are estimates of municipal solid waste discards before any source separation or energy recovery has taken place. Reference: Franklin Associates, Ltd. Working papers for Characterization of Municipal Solid Waste in the United States, 1960 to 2000. Prepared for the U.S. E.P.A., July 11, 1986. Job No. 11041 October 11, 1988 _2=~OLVER TABLE 4.1 ESTIl~ATID BRF1~mOWN OF SOLID WASTE STREAM BY JURISDICTION AND TYPE (7 DAY BASIS) Estimated Estimated Commercial, Residental Industrial Solid Waste Total Jursidiction (Tons) and Construction Debris (Tons) (Tons) 1. City of Roanoke 118 12 130 2. Roanoke County 59 6 65 3. Town of Vinton 6 1 7 4. City of Salem 42 24 66 5. Commercial/ Industrial 304 304 Private Haulers 6. Current Estimated 46 46 Recycling (1) Cpl, 225 393 5 63 618 100 $ OF TOTAL 36.5 . Notes: Current amount recycled is approximately 7~ of the total solid waste stream, a portion of which is fran the Roanoke County/Clean Valley Council pilot program; however, this is less than 1 percent of the total. ( ) indicate positive cash flow/money made per ton recycled. Job No. 11041 October, 11, 1988 n~ - 3 - ~NcoLC~ oc~ Eo SUPPORT FOR VALLEY- WIDE RECYCLING RESIDENTIAL ONLY 25% OF 36.5% = 9% OR 56.25 TONS COUNTY ONLY 25 % OF 10.5 % = 2.6 % OR 16.25 TONS VALLEY-WIDE, ALL SEGMENTS @ 10% OF 100% =10% OR 61.8 TONS C~ 25% OF 100% = 25% OR 154.5 TONS. -4- m u ~ , N oZ o z° = C Z O ~ w 3 z Oj ,~ U ~ 0 z z 1-- O O J Q ~ J ~0 ~ ~ F- W W~ i c c a~ Y ZF- ~ ~ Oz O D:~C~ ~~ Q ~ ~ W Q ~QOJ aw Q:U Q ~ W W~zU W ~--~ ? N ~ ~~ U W w o~ - O U W D 0= w o r m ~ ~ v W W F- ~ oro ~ Z ~Q O U Otz ~. ~--' W ~ ~~z za W o F- QW~ U ~ O~~ J ~ z W o w W !- Q J H z U?U CC G N Q] ~ ~ ~ ~ U WJ ~ } Z ~ ~ ~ p ~QW 8 Q d~ Jp W ~~~ z W ~ N ~ ~ ~ W~ z ~ O ~ C7 Z pOp N p z UV ~U j m (~ U l i. U W Z Q'ZW JU w ~~O W U ~ 4. O ~ ~ ~ W Z a ~ ~ ~ ~- z a ~ ~ J cn 3 ~ cn W a Qm~ Qo ~ ~ ~ p }- U C~ ~ w ~ W C7 ~ z UWJ Y ~ 0 310W02fd ~ ~1 U O 3 c~ ~ ~ Z z W J p -' 310W02id ~ U ~ U ,. U J Z W ~ _ OJ j 31VNI4ii00~ U W U _ U W ~ ~ U cn ~ O ~ Q W - 02lV08 A8 N(12! ~ m !-- } Z O Z W mU O -~5- TABLE 4.26 PROPOSED BOARD OWNED ~2D WASTE COMPOSTING FACILITIES I. CAPITAL COSTS UNIT COST ~~~ ~~' COST 1. Land and Develolxnent $30,000 2 $ 60,000 (Roads, Lights, Etc.) 2. Building (10,000 sq. ft.@ $12/ft) 120,000 2 240,000 3. Fquignent 000 28 2 56,000 a) Tractors , 000 20 2 40,000 b) Aerators , 000 10 2 20,000 c) Misc. Fcn~ipmerit , (Scales, Baggers, Etc.) 4. Start-Up Costs 40,000 (Publicity and Education) $ 456,000 CAPITAL COSTS ANNiTALIZED CAPITAL COSTS (8~ over 10 years) $ 67,900 II. OPERATIONAL COSTS 1. Lead Operator $20,000 1 2 $ 20,000 36,000 2. Operator 18,000 3. Equi~xrent Costs & Utilities 2 10,000 (Maintenance, Fuel, Etc.) 5,000 (5$ Over 10 Years) 10,500 4. Replacement Fund Equigrn.~it 5. Publicity & Education (2 Mailings/yr. 40,000 and Changes) $ 136,500 ANNUAL OPERATIONAL COSTS $ 204,400 TOTAL ANNUAL COSTS III. TONS RECOVEf2ID/REVIIVUE 1. Zbns Recovered 1 Zbn/Res. x 72,000 Res. x 0 .75 (1) x 0.17 Waste Stream Red. = 180T 9, -- 2. Revenue - Assumed that ccanpost i s given away IV. DISPOSAL AVOIDANCE COSTS 1. New Landfill $35/T x 9,180 T/Y = $ $60/T x 9,180 T/Y = $ 321,300 550,800 2. Waste to energy facility V. 1. NET ANNUAL COSTS DURING INITIAL TII~T YF~AFtS~w Landfill $ (116,900) 2. Waste to energy facility $ (346,400) 2. NET ANNUAL COSTS AFTER TEN YEARS 1. New Landfill $ (184,800) 2, Waste to energy facility $ (414,300) (1) Estimated 75$ recovered. Note: ( ) indicate positive cash flaw/money made per ton requested. Job No. 11041 October 11, 1988 ~~ ~ irn -6- ~Nc~ oA ~o N z 0 H H a 0 U z H a U U ~1 a H z a O U t~7 b4 O z a O a N z 0 H a a a O U as ~ ^ NH 0 Z O O o o ~ o ~ M H ~ o ° ° ~ 'C O i ~ H z H ° °, ° , oz ~ - . ~ ~ 0 c OD ~ ~ ~ o ~ D ,~ N H rl ~,.~ N O H ~ ~ ~ A z °' ° c ~ 0 c 0 c 0 0 0 as O ° ~ ° N ~ ~ ,r~ o cn aH U ~ z H ~ N ~ O ~ ~ ~ Rl ~ N to `..~ O ~ O H t+1 ~ ~ t~ ~"~ r-1 d~ O ~ H N1 dP O a U a . D1 ~* ~+ N ~ ~ ~ ~ ~, j/} N O O O ° O ° O 0 O 0 O o c ao Q H c ~ c ~ ~ c~1 ao r a+ z ~, ~ o ~o ~ o i ,~ fA U N H t? ~ +!} t? t/} ~ t? O D] H O c c o O 0 O 0 O 0 O A H H °c ~ ~ M ao r ~ H ~ ~n a ~ H o~ °' ~ a w aP o i N ~ ~ -~ U N M r1 ra +is m yr ~ ~ ~ w 0 0 0 0 0 0 0 0 0 0 w N oa H p trl N ~A O1 d' ~ a H •~ r+ ~ ~ v a ~ on o z ~ ~^ ~ au ~~ ~ ~ ~ ~ ~ ~ ~ . a~ ~ U ~ ~ ~ ~ H a ~ A A t!1 ~ i ' {ti7 ~ ~ a a p4 H O O h7 U H U H r U V ~ a~ a a N o O z '~ ~ a s ,~a za H a a~~ aH ° ow ~H w z H ,~Ha a~ v ~av~ z a A H A a s H p H W z PI D a z D~7 H V R H 1 H N w D N z H H 7+ O~ ~' W W a' z a' z W O O O ~7 a H A'i Aa Gd z zH ~i a a}+ U ~U ~OU HU ~_ RECYCLING RECOMMENDATIONS • 1. Continue County Recycling Program • 2. Require Recycling as Part o f New Landfill Contract • 3. Request Landfill Board to operate valley-wide yard waste compost program • 4. Re uest Clean Valley Council to determine ways • 9 ector to involve business s • 5. Jointly with other localities, strategically locate drop o ff centers • 6. Privatize operations of buy back centers and col- lection process. A-31489-1 ACTION # ITEM NUMBER ~s AT A VIRGINIAMHELDNATOTHEHROANOKE oOUNTYEADMINISTRATIONNCENTER COUNTY, MEETING DATE: March 14, 1989 AGENDA ITEM: Request of the Town of Vinton to have the County enforce the Virginia Statewide Building Code within the Town of Vinton. ' S COMMENTS : ~~ °"® " COUNTY ADMINISTRATOR p.,..~ _ ~f-~~ rd-~ ~ '""9~ ~~v~n`~~ ~ ~ ~~ ~~~ , ~ ~~ BACKGROUND: In early 1984, meetings were held between Roanoke County and the Town of Vinton in order to discuss the possibility of Roanoke County assuming the responsibility of enforcing all building code inspections within the Town of Vinton. After subsequent meetings, it was determined that the Town of Vinton should continue their existing building code and inspections service and may consider making a change at a later date. Recently. lheld w th themVinton TownaManagera George Nested discussions were to explore the same above proposals. SUMMARY OF INFORMATION: Roanoke County was contacted by George Nester, Town Manager of Vinton to again explore the possibility of Roanoke County assuming the responsibility of enforcing the Virginia Statewide Building Code. Under the current proposal Roanoke County would collect all fees, and make all appropriate inspections while the Town of Vinton will continue to enforce their existing zoning ordinance. After meetings and discussions with Mr. Nester it was determined that the Town of Vinton would need to adopt the current Roanoke County permit fee schedules and enter into the appropriate agreements for Roanoke County to implement code enforcement within the Town of Vinton. .~ -/ Procedures have been established to allow residents of Vinton to continue to be able to obtain permits without coming to Roanoke County through the use of fax machines or other electronic data. ALTERNATIVE AND IMPACTS: In order to accomplish the responsibility of code enforcement within the Town of Vinton it is recommended that the following staff and equipment be added: 1. One Building Inspector 951 $23 Salary with fringes , 2. One Permit Clerk Salary with fringes $18,000 3. One Vehicle $15,000 Vehicle 4. Car Maintenance Gas maintenance, oil: $ 1,000 5. 2 Facsimile Machines $ 5 000 $2,500 X 2: , 6. Monthly Maintenance Cost $ 180 $15 X 12: 7. New Telephone Line $ 480 $40 X 12: - TOTAL: $63,611 Added Permit FeescostseChoweve~~, totalorecoverynp~obablyd help defray the abov would not occur. STAFF RECOMMENDATION: 1) After further review, the staff recommends that Roanoke County enforce the Virginia Statewide Building Code and make all appropriate inspections effective July 1, 1989, if the additional staff is appropriated. 2) Take no action, if personnel and equipment cannot be funded. BMITTED BY: Arnold Covey v Director of Development Review APPROVED: ~~ ~` ~t/ ~ ~ Elmer C. Hodge County Administrator ~ -/ ACTION Harry C. Nickens/ vu•r~ No Yes Abs Approved (x) Motion by• Lee Garrett o approve s a Garrett x Denied ( > Received ( ) recommen a ion an a ees Johnson x x Referred be increase o cover a i- McGraw x bona cos s o serve own Nickens to o in on Robers x cc: File Arnold Covey, Director, Development & Inspections John Hubbard, Assistant County Administrator Alfred C. Anderson, Treasurer Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget ' h C ok Director Human Resources D. Keit o , GEORGE W. NESTER Town Manager AlL-AMERICAN 1971-79 TOWN OF VINTON 'ROANOKE VANE 1' P.O. BOX 338 VINTON, VIRGINIA 24179 (703) 983-0607 ~- ,~ February 8, 1989 Mr. E]mer C. Hodge County Administrator County of Roanoke P. 0, Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: Please find attached a copy of Resolution No. 774, adopted by the Vinton Town Council at their regular meeting of Tuesday, February 7, 1989. It is the con- sensus of Council to work with the Building Inspections Department of Roanoke County to see that building inspection services are provided by Roanoke County within the corporate limits of the Town of Vinton. Council has asked if there is any way possible that Vinton residents can be offered the convenience of applying for building permits here at the Vinton Municipal Building. I would suspect this might be handled through use of microcomputers and telephone modems to see that this information can be accessed at either the County Administration Offices or the Vinton Municipal Offices. It is our belief that this will improve the efficiency of building inspections which will help the Town of Vinton and also Roanoke County. I will be the contact person in this project. If you have questions or need information, do not hesitate to have your appropriate staff member contact me. I appreciate the cooperation and assistance which you have shown. We would like to begin planning so this program can become effective July 1, with the beginning of the new fiscal year. Council has asked that a 90 day termination clause be added in any agreement needed. Your continued cooperation and assis- tance in this matter is appreciated. Sincerely, George W. Nester Town Manager GWN/cr cc: Dr. Harry Nickens, Board of Supervisors Mr. Bobby Miller, Town Engineer Mr. Ken Sharp, County Fire Marshal Ms. Elaine Gall, State Fire Marshal RESOLUTION N0. 774 ~ 'l AT A REGULAR MEETING OF THE TOWN COUNCIL OF THE TOWN OF VINTON ON TUESDAY, FEBRUARY 7, 19$9, HELD IN THE VINTON NNNICIPAL BUILDING AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. RESOLUTION authorizing the Town Manager to utilize Roanoke County Department of Building Inspections to inspect and enforce the Virginia Statewide Building Code within the Town of Vinton. BE IT RESOLVED by the Council of the Town of Vinton, Virginia, as follows: 1. That the Town Manager is hereby authorized and directed to execute an agreement on behalf of the Town Council of the Town of Vinton, Virginia, with the Board of Supervisors of Roanoke County, Virginia to authorize the enforcement of the Virginia Statewide Building Code by the Roanoke County Department of Building Inspections within the Town limits of the Town of Vinton. 2. The Town of Vinton will remain responsible for the issuance of Zoning Permits and approval of Zoning Permits prior to issuance of any construc- tion permits by the Roanoke County Department of Building Inspections within the Town limits. 3. This agreement shall be effective commencing July 1, 1989. The agree- ment shall be so stated that either party may cancel this agreement upon ninety (90) days written notice to the other party. 4. This agreement shall be reviewed by the Town Attorney prior to execu- tion by either party. This Resolution adopted upon motion made by Councilman Donald L. Davis , and seconded by Councilman Robert R. Altice , with the following vote recorded: Robert R. Altice Yes Donald L. Davis Yes Roy G. McCarty, Jr. Yes W, Ray Sandifer Yes Charles R. Hill Yes APPROVED: /~ ~~ ~. ~ N Charles R. Hill,' Mayor ATTEST: Carolyn .Ross, Clerk of Council ACTION # A-31489-2 ITEM NUMBEZz ~ " AT A REGULAR SELD ATOTHEHROANORE COUNTYEADMINISTRATIONCENTER COUNTY, VIRGINI MEETING DATE: March 14, 1989 AGENDA ITEM: Appropriation for water and sewer construction associated with the Starkey Road Reconstruction Project. COUNTY ADMINISTRATOR'S COMMENTS:/ BACKGROUND: The reconstruction/widening of Starkey Road/Penn Forest Boulevard is scheduled to begin in July, 1989. This road project will require the relocation of existing water and sewer facilities as indicated on the attached map. These facilities are located within the highway right-of-way under permit status. The permit requires us to relocate facilities when they conflict with road grades or drainage facilities. SUMMARY OF INFORMATION: The County Engineering Department has prepared plans to relocate the water and sewer facilities that are affected by the road project. The project is scheduled to be completed prior to the start of the road project. The utility project includes upgrading the size and interconnecting of water lines as shown on the attached map. ALTERNATIVES AND IMPACTS: The estimated cost the estimated cost of $25,000.00. Funds are for this project. 00 and of the water construction is $200,0 the sanitary sewer construction is available in the Utility Enterprise Fund STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors appropriate $225,000.00 from the Utility Enterprise Fund for this project. 1 APPROVED : ~ '~ SUBMITTED BY: Clifford ig~ Utility Director ~*`" f Elmer C. Hodge County Administrator ACTION Approved (x) Motion by: Harry C Nickens/ Denied ( ) Richard W Robers to approve Received ( ) staff recommendation Ref erred to V V'1'~ No Garrett Johnson McGraw Nickens Robers cc: File Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance Yes Abs x x x x x ACTION # ITEM NUMBER - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS`T'RATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Budget Public Hearings COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: SUMMARY OF INFORMATION: The County Administration is in the process of formulating the 1989-90 budget document and will present the balanced budget to the Board of Supervisors on April 11, 1989. In conjunction with this process and in accordance with the legal requirements as set out in the State Code of Virginia, the Board of Supervisors must allow time on 'the agenda for citizen input on the overall budget and the real estate, personal property, and machinery and tools tax rates. STAFF RECOMMENDATION: Staff recommends holding a public hearing on both the overall budget and the above referenced tax rates on April 11, 1989. Please also find attached a revised budget calendar for review by the Board of Supervisors. Respectfully submitted, Approved by, JV~ ~~ ~ ~, ,~ Reta R. Busher Elmer C. Hodge Director of Management and Budget County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Garrett Received ( ) Johnson Referred McGraw To Nickens Robers March 14, 1989 Date March 14, 1989 March 14, 1989 March 14, 1989 March 28, 1989 April 11, 1989 April 11, 1989 April 11, 1989 April 18, 1989 April 25, 1989 May 9, 1989 May 9, 1989 May 23, 1989 June 2, 1989 June 5, 1989 - July 2$, 1989 July 31, 1989 - August 11, 1989 August 14, 1989 COUN'T'Y OF ROANOKE REVISED BUDGET CALENDAR FY 1989-90 Activity (~.~ - ~ Budget Work Session with Board of Supervisors on County budget. Budget Work Session with Board of Supervisors on School budget. Budget Work Session with Board of Supervisors and Volunteer Fire and Rescue Chiefs. School Superintendent to deliver School budget to County ~hninistrator. Budget Work Session. County Administrator to present balanced budget to Board of Supervisors. Public hearing to allow citizen discussion on real estate, personal property, machinery and tools tax rates. Adoption of real estate, personal property, machinery and tools tax rates. Budget Work Session. Budget Work Session. Budget Work Session. Adoption of Budget. First reading of Budget Appropriation Ordinance. Second reading of Budget Appropriation Ordinance. Adoption of Budget Appropriation Ordinance. Adopted budget printed and distributed to Department Heads. Preparation of budget book for printing. Budget book sent to printers. Budget book submitted to Government Finance Officers Association (GFOA). Notes : -- a. Schools must submit their budget by April 1, 1989. The governing body may accept by May 1, 1989, or within 30 days after receiving estimate of funds . b. A notice announcing the public hearing on a tax rate must be published seven and fourteen days prior to the date of the hearing. c. A notice announcing the public hearing for the budget must be published at least ten days prior to the hearing. d. A notice announcing the public hearing for the change in real estate assessments must be published at least seven days prior to the hearing. e. A notice of availability of the approved budget must be published no more than 30 days after the budget is approved by the Board of Supervisors. ACTION # ITEM NUMBER y ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Ordinance amending Chapter 7. "Building Regula- tions" of the Roanoke County Code by amending Article II. "Building Code," Section 7-16. "Adopted" COUNTY ADMINISTRAT/~OR'S COMMENTS: :,o v `` ~r BACKGROUND: Item El of today's agenda is a request from the Town of Vin- ton for the County to enforce the Virginia Statewide Building Code within the corporate limits of the Town of Vinton. That Board report addresses the fiscal impact and alternatives of this request. That Board report recommends that the County enter into appropriate agreements with the Town of Vinton to implement build- ing code enforcement within the Town of Vinton effective July 1, 1989. SUMMARY OF INFORMATION: If the Board accepts the staff recommendation for Item El to authorize the enforcement of the Virginia Statewide Building Code in the Town of Vinton by Roanoke County, it will be necessary to amend Chapter 7 of the Roanoke County Code. This amendment must be accomplished by the adoption of an ordinance. This proposed ordinance would amend Section 7-16 by the addition of language including the Town of Vinton within the enforcement power. It is proposed that the first reading of this be held on March 14, 1989, assuming that the Board takes favorable action on Agenda Item El. The second reading is scheduled for March 28, 1989; the effective date is July 1, 1989. FISCAL IMPACTS: See Agenda Item El. STAFF RECOMMENDATION: ~~_ r It is recommended that the Board of Supervisors favorably consider the adoption of the proposed ordinance, assuming that the Board has favorably acted upon Agenda Item E1. Respectfully submitted, `rte rYY~ , ~('..~', Paul M. Mahoney County Attorney --- ---------------------- ACTION VOTE Approved ( ) t' b No Yes Abs Denied ( ) Received ( ) Referred To Mo ion y. Garrett Johnson McGraw Nickens Robers ~" / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANO.KE COUNTY, VIRGINIA, HEliD AT THE ROANOKE COUNTY ADMINISTRATION CEN`1'ER ON TUESDAY, MARCH 14, 1989 ORDINANCE AMENDING CHAPTER 7. "BUILDING REGULATIONS" OF THE ROANOKE COUNTY CODE BY AMENDING ARTICLE II. "BUILDING CODE," SECTION 7-16, "ADOPTED" WHEREAS, the Town Council of the Town of Vinton has requested that Roanoke County assume the responsibility of enforcing the Virginia Statewide Building Code within the corporate limits of said Town; and WHEREAS, Roanoke County shall collect all fees and make all appropriate inspections as required to implement code enforcement within the Town of Vinton; and WHEREAS, the first reading of this ordinance was held on March 14, 1989; the second reading was held on March 28, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 7. "Building Regulations," Article II. "Building Code," Section 7-16 of the Roanoke County Code is here- by amended and reenacted as follows: Article II. Building Code Sec. 7-16. Adopted. There is hereby adopted by the board of supervisors, insofar as not inconsistent with the laws of the state, this Code and the ordinances of the county, for the purpose of establishing rules and regulations for the construction, alteration, removal., demolition, equipment, use, occupancy, location and maintenance of buildings and structures, including permits and penalties, ~- / that certain code known as the Virginia Uniform Statewide Build- ing Code, as the same may, from time to time, be amended. Such code is hereby adopted and incorporated as fully as if set out at length herein and the provisions thereof shall be controlling in the construction of all buildings and other structures within the county and within the Town of Vinton. 2. This ordinance shall be in full force and effect on July 1., 1989. f R MEETING OF THE BOARD OFESCOUNTYSADMINISTRATOION AT A REGVIRGINIA, HELD AT THE ROANOK 1989 COUNTY, CENTER ON TUESDAY, MARCH 14, ORDINANCE 314` 3 HE CSALEN ANDN ONVEYANCE AND AUTHORI7ING T WELL LOT ON ROUTE OF SUBENOISRROADESTATE-- 633, ervisors of Roanoke BE IT ORDAINED by the Board of Sup County, Virginia, as follows: ursuant to the provisions of Section 16.01 of 1, That p anoke County, the subject property has been de- the Charter of Ro us and is being made available for sale to the clared to be surpl public; and rovisions of Section 18.04 of 2, That pursuant to the p the concerning he Charter of Roanoke County, a first reading t osition of the hereinafter-described real estate was sale and disp on this matter held on February 28, 1989. A second reading well lot arch 14, 1989. This real estate consists of a held on M articularly described located on Route 633, Benois Road and more p as Tax Map No. 87.11-3-28; and t offers having been received for the well lot 3, Tha to 633, Benois Road, the offer of Alfred E. Wray located on Rou the amount Services of Virginia in trading as Associated Building ected; and 007.00 is accepted and all other offers are rej of $15, That all proceeds from the sale of this real esta e 4. and e allocated to the capital reserves of the County, are to b That the County Administrator is authorized to ex - 5• of Roanoke uch documents and take such actions on behalf ance of cute s as are necessary to accomplish the sale and conve County all of which shall be upon form approved by the said property, County Attorney. ervisor On motion of Supervisor Nickens, seconded by Sup McGraw and carried by the following recorded vote: . u ervisors Johnson, Robers, McGraw, Nickens, Garrett AYES. S p NAYS: None A COPY TESTE: Mary H. llen, Deputy Clerk Board of Supervisors Roanoke County cc: File County Attorney Paul MahoneY-Director, Utilities Cliff Craig, ineering Phillip Henry, Director, Eng John Willey, Director, Real Estate Assessment 2 ACTION # ITEM NUMBER .._L- AT A REGULAR MHELDNATOTHEHROANOKE COUNTYEADMINISTRATIONNCENTER COUNTY, VIRGINIA MEETING DATE: March 14, 1989 AGENDA ITEM: Ordin l.e and conveyance of esu plus areal testate ng the sa well lot on Route 633, Benois Road COUNTY ADMINISTRATj~OR' S ,COMMENT~~~~ SUMMARY OF INFORMATION: On January 25, 1989, the County received an offer from a citizen to purchase an abandoned well lot known as Wheeler Well Lot on Route 633, Benois Road, more particularly described as Tax Map No. 87.11-3-28• to dis ose ofbtheeabandon d wealblot n the County's best interest P Section 18.04 of the Roanoke County Charter requires that any sale or disposition of public property be accomplished by ordinance. The first reading d tr ad npoSSds~heduledeforsMarch on February 28, 1989; the sec 9 14, 1989. FISCAL IMPACTS: A written offer in the amount ceived from Alfred E. Wray trading vices of Virginia. The net proceeds ty shall be allocated to the capital of $15,007.00 has been re- as Associated Building Ser- from the sale of this proper- improvements funds. ALTERNATIVES: 1. Authorize the County Administrator to execute such docu- mented and take such actions on behalf of Roanoke County as are necessary to accomplish the sale and conveyance of said property, all of which shall be upon form approved by the County Administra- tor. 2, Do not authorize the County Administrator to execute such documented andotaccom lhsh the ssalebandl cony yance of osaid as are necessary P _ ~-/ all of which shall be upon form approved by the County property, Administrator. STAFF RECOMMENDATION: Staff recommends the adoption of Alternative No. 1• Respectfully submitted, ~~,~,--Q-~ ^~" "- Sarah A. Rice Assistant County Attorney ______ -------------------- VOTE ------ - ACTION No Yes Abs Approved ( ) Motion by: Garrett Denied ~ ) Johnson Received ( ) McGraw Referred Nickens To Robers AT A REGULAR MEETING OF THTHEOROANOKESCOUNTYSADMINISTRATION COUNTY, VIRGINIA, HELD AT 1989 /~ CENTER ON TUESDAY, MARCH 14, ~--/ ORDINANCE ACCEPTING AN OFFER FOR AND AUTH- OR I Z I REALHESTATE- WED LCOLOTE ON ROUOTE 6 33 , PLUS BENOIS ROAD BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been de- clared to be surplus and is being made available for sale to the public; and 2. That pursuant to the provisions of Section 18.04 of concerning the the Charter of Roanoke County, a first reading sale and disposition of the hereinafter-described real estate was held on February 28, 1989. A second reading on this matter was held on March 14, 1989. This real estate consists of a well lot located on Route 633, Benois Road and more particularly described as Tax Map No. 87.11-3-28; and 3. That offers having been received for the well lot located on Route 633, Benois Road, the offer of Alfred E. Wray trading as Associated Building Services of Virginia in the amount of $15,007.00 is accepted and all other offers are rejected; and 4. That all proceeds from the sale of this real estate are to be allocated to the capital reserves of the County; and 5. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale and conveyance of said property, all of which shall be upon form approved by the County Attorney. .S- / .Q NORTH ..~„ ~3aro •~' ^19Ac i `' t r r e~iy , , o~d°nd ~ 21 ~' 9. 26 25 30 ~ 1.43 Ac ~.41I ^+~ 29 s •s 43ao', I I O 1~~ y^ =y 30.1 _ i ~ • ~s g •S,y~ s 13 ; a,s 7 ~ 14yy3s.s 10 titi „ ~' 15 ~: s ,... 6. - 943116• „•, ,~ ~ 3~2D p t 17 • ,s 5•~ a u ~ „. n ~' `3 4 x3425 18 _2 ~I ,~ I ~,o-. a • P/0 87.10-2-4 I I"= 100' 4903 ? ~~ ~~! s2 + - ! 1204c l0) I ~ 106AC IC) re, I I 17 5016 2 145 Ac lol 49~ 2.35 Ac lCt 31 i 16 Ac ' oo Ac 30 29 27 `e~ L42 Ac WELL LOT TO B SOLD -~°" 26 ' t00 4ctD)~ 82 Ac lC) / r~• 3 ~' 1 rq=.9 49zs t 16 4 Loa. 2.00 Ac ~ ' 4939 5 S , . 1 08 Ac /~ - 8lrtpi5 / Rt. B33 5opp / 1f R~ r 1 t ` ,~ "'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGICENTEREON TUESDAYf,OMARCH 10UN198gDMINISTRATION ORDINANCE 31489-4 AUTHORIZING THE CONVEYANCE OF A RIGHT-OF-WAY AND EASEMENT TO APPALACHIAN POWER COMPANY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e. utility easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on February 28, 1989; a second reading was held on March 14, 1989; and 3. That the right-of-way and easement are located on property owned by Roanoke County in the Windsor Hills Magisterial District located on the westerly side of Route 613, Merriman Road near the new Starkey Sewage Pumping Station; and 4. That the offer of Appalachian Power Company in the amount of $1.00 is hereby accepted and all other offers are rejected; and 5. That the proceeds from the sale of the right-of-way and easement are to be allocated to the capital reserves of Roanoke County; and 6. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Robers, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: ~ - C~-Q--e--~c~ Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering John Willey, Director, Real Estate Assessment 2 ACTION # ITEM NUMBER .~ ' ^~ AT A RERGINIAMHELDNATOTHEHROANOKE COUNTYEADMINISTRATIONNOCENTER COUNTY, VI MEETING DATE: March 14, 1989 AGENDA ITEM: Asementztog Atpalachian aPowe ~ Companyht-of-way and ea P COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In order to complete the Starkey Sewage Pumping Station (Pro- ject 84-1-5), Appalachian Power Company (APCO) has requested that the Board of Supervisors convey a right-of-way and easement on the westerly side of Route 613, Merriman Road for the installa- tion of electrical service lines and poles. APCO will indemnify and save the County harmless against any loss or damage from its negligence in operating its facilities installed in the right-of- way and easement. Pursuant to Section 18.04 of the Charter of Roanoke County, a f first rea s m nt°wasr held oneFebr pary t28 n 1989th a secondaread- described ea ing will be held on March 14, 1989. FISCAL IMPACTS: $1.00 paid to Roanoke County from APCO. ALTERNATIVES: 1. Authorize the County Administrator to execute such docu- ments and take such actions on behalf of Roanoke County as are necessary tobe cu oo P form appro~edebyntheoCounty Attorn Y ' all of which shall p 2. Do not authorize the County Administrator to execute such documents and take such actions on behalf of Roanoke County as are ne ch shall beauponpform appro ed by the County AptopneyY~ all of whi .C~ STAFF RECOMMENDATION: Staff recommends the adoption of Alternative No. 1. Respectfully submitted, ~~ ~~ Sarah A. Rice Assistant County Attorney ---------------- VOTE ACTION No Yes Abs Approved ( ) Motion by: Garrett Denied ( ) Johnson Received ( ) McGraw Referred Nickens To Robers ~~ - '1..~`S NORTH \~ ~~ ~\ es~s 6 .. 12 ' 8 38 Ac I e 0 230 ~ E -~ ~ _ -- _ \Propposed .40' ~ ~. Utilit ~Easement~ y Pump Station . 13 . i79i ~ A C B S 6661 I h ~`'~o , I 8 AG ~ ,.~ t2 66.x? 9 ,•~ i4 I.00~ mug L'SOAtlD 13 i 99 I~ „~ ~•o 6sss ~ . Z /~ ~' ~ ~` ~~ \~ 'A~~\ ~~J~\ \~ 19 \'A ~ ~\ Q-~ 2.29 Ac 40' Utility Easement Bein Granted to COMMUNITY SERVICES APPalachian Power Co. By ~he County of Roanoke 2 AND DEVELOPMENT ...--- ~~ AT A REGUT.AR MFETINELOFAT~iTi-iEOROANOKESCOUNTYSADMINTSTRATIUN COUNTY, VIRGINIA, CENTER ON TUESDAY, MARCH 14, 1989 ORDINANCE AUTHORIZING THE CONVEYANCE OF A RIGHT-OF-WAY AND EASEMENT TO APPALACHIAN POWER COMPANY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of -the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e. utility easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on February 28, 1989; a second reading was held on March 14, 1989; and 3. That the right-of-way and easement are located on property owned by Roanoke County in the Windsor Hills Magisterial District located on the westerly side of Route 613, Merriman Road near the new Starkey Sewage Pumping Station; and 4. That the offer of Appalachian Power Company in the amount of $1.00 is hereby accepted and all other offers are rejected; and 5. That the proceeds from the sale of the right-oL-way and easement are to be allocated to the capital reserves of Roanoke County; and ~~i I, ~~ i ~ ~~ ~ '' 6. 'T'hat the County Admini.slr~-~' ~~~ ~~= execute such documents and take such actions on behal_E of Koanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. . ~ °3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGICENTEREON TUESDAYROMARCH i0UN1989DMINISTRATION ORDINANCE 31489-5 VACATING APPROXIMATELY NINETY (90) FEET OF AN EXISTING SANITARY SEWER EASEMENT ON LOT 11 AND APPROXIMATELY ONE HUNDRED (100) FEET OF AN EXISTING SANITARY SEWER EASEMENT ON LOTS 2 AND 3 OF STONEBRIDGE COURT SUBDIVISION WHEREAS, George Marshall, the developer of Stonebridge Court Subdivision, has petitioned the Board of Supervisors of Roanoke County, Virginia, to vacate approximately ninety (90) feet of an existing sanitary sewer easement on Lot 11 and approxi- mately one hundred (100) feet of an existing sanitary sewer ease- ment on Lots 2 and 3 of Stonebridge Court Subdivision as recorded in Plat Book 9, page 304 in the Clerk's Office of the Circuit Court of Roanoke County, Virginia; and WHEREAS, Section 15.1-482(b) of the 1950 Code of Virgin- ia, as amended, requires that such a request be accomplished by ordinance of the governing body; and WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a public hearing and first reading of this ordinance was held on January 24, 1989, and the second reading of this ordinance was held on March 14, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That approximately ninety (90) feet of an existing sanitary sewer easement on Lot 11 and approximately one hundred (100) feet of an existing sanitary sewer easement on Lots 2 and 3 i of Stonebridge Court Subdivision as recorded in Plat Book 9, page 304 in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia, hereby are vacated, pursuant to Section 15.1- 482(b) of the 1950 Code of Virginia, as amended. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That petitioner shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction. On motion of Supervisor Johnson, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Arnold Covey, Director, Development & Inspections Terry Harrington, Director, Planning Cliff Craig, Director, Utilities Phillip Henry, Director, Engineering John Willey, Director, Real Estate Assessment 2 ACTION # ITEM NUMBER --~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Ordinance vacating approximately ninety (90) feet of an existing sanitary sewer easement on Lot 11 and approximately one hundred (100) feet of an existing sanitary sewer easement on Lots 2 and 3 of Stonebridge Court Subdivision COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: George ,M ed aalletitiodne to opacate atporbt oneofoan ex bsting sion, has fil p sanitary sewer easement. The petition requests that a 15-foot sanitary sewer easement approximatenyth0 h r u lh Lotst2 andL3tbelpermanentlyl acat d a0nd feet in 1 g 9 closed. (Refer to attached map.) The Town of Vinton, the Department of Engineering, and the Department of Public Utilities have concurred that they have no objections to vacating the easements. The public hearing and f first reading of the proposed ordin- ance was held on January 24, 1989; the second reading is sched- uled for March 14, 1989. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve adop- tion of the attached ordinance. Respectfully submitted, Paul M. Mahoney County Attorney S-,3 ------------------------------ Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Garrett Johnson McGraw Nickens Robers VOTE No Yes Abs ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGICENTEREON TUESDAYROMARCH i0UN1989DMINISTRATION ORDINANCE VACATING APPROXIMATELY NINETY (90) FEET OF AN EXISTING SANITARY SEWER EASEMENT ON LOT 11 AND APPROXIMATELY ONE HUNDRED (100) FEET OF AN EXISTING SANI- TARY SEWER EASEMENT ON LOTS 2 AND 3 OF STONEBRIDGE COURT SUBDIVISION WHEREAS, George Marshall, the developer of Stonebridge Court Subdivision, has petitioned the Board of Supervisors of Roanoke County, Virginia, to vacate approximately ninety (90) feet of an existing sanitary sewer easement on Lot 11 and approxi- mately one hundred (100) feet of an existing sanitary sewer ease- ment on Lots 2 and 3 of Stonebridge Court Subdivision as recorded in Plat Book 9, page 304 in the Clerk's Office of the Circuit Court of Roanoke County, Virginia; and WHEREAS, Section 15.1-482(b) of the 1950 Code of Virgin- ia, as amended, requires that such a request be accomplished by ordinance of the governing body; and WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a public hearing and first reading of this ordinance was held on January 24, 1989, and the second reading of this ordinance was held on March 14, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That approximately ninety (90) feet of an existing sanitary sewer easement on Lot 11 and approximately one hundred (100) feet of an existing sanitary sewer easement on Lots 2 and 3 of Stonebridge Court Subdivision as recorded in Plat Book 9, page ~'~ 304 in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia, hereby are vacated, pursuant to Section 15.1- 482(b) of the 1950 Code of Virginia, as amended. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That petitioner shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction. ACTION NUMBER A-31489-10 AT A REGULAR MEETING OF THE BOARD COUNTY, VIRGINIA HELD AT THE ROANOKE MEETING DATE: March 14, 1989 ITEM NUMBER ~'~ l ' '~ OF SUPERVISORS OF ROANOKE COUNTY ADMINISTRATION CENTER ~TTR_T ; Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1, Communit Corrections Resources Board One-year term of Edmund J. Kielty, Alternate. His term expired August 13, 1988. 2. Lea ue of Older Americans Advisor Board One-year term of Webb Johnson will expire March 31, 1989. 3, Trans ortation and Safet Commission 0. S. Foster has resigned as an advisory member Transportation and Safety Commission. On July Board of Supervisors voted that he continue in following his retirement as Sheriff. of the 28, 1988, the this capacity Rob Stalzer, former Planning Director, also served as member. Mr. Stalzer has resigned from Roanokshould b~ Harrington, Director of Planning and Zoning, to replace him. APPROVED BY: an advisory and Terry e appointed SUBMITTED BY: ~, L~ f ~~ ~ Elmer C. Hodge Mary H. Allen County Administrator Deputy Clerk --- __---------- VOTE ACTION Abs Motion by• Lee Garrett/Bob L. Johnson YeX No Approved (~ Denied ( ) to delete advisor a ointment held Garret x by 0 S oint Terr Johnson Received ( ) Foser and to app -~' x Referred Harrin ton as Advisor Member McGraw x Nickens Robers x To:__ cc: File Transportation & Safety Commanslortation & Safety Commission Lt. Wade/Captain LaPrade, P ACTION N0. AT A REGULAR MEETING OF COUNTY, VIRGINIA HELD AT THE MEETING DATE: March 14, 1989 ITEM NUMBER~`Z_ THE BOARD OF SUPERVISORS OF ROANOKE ROANOKE COUNTY ADMINISTRATION CENTER AGENDA ITEM: Appointments to the Court Service Unit Advisory Council/Youth and Family Services Advisory Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On December 13, 1988, the Board of this Board and appoint new members. Court Services has contacted the Service Unit Advisory Council/Youth Board to determine whether they wished Supervisors voted to continue Michael Lazzuri, Director of present members of the Court and Family Services Advisory to continue serving. The following terms expired in 1988 or will Appointments to this committee are not made district; however, the magisterial district is member. Two-year term of James L. will expire March 22, 1989. Lazzuri's letter. Two-year term will expire reappointed. Two-year term expire March term. expire in 1989. by magisterial listed for each Trout, Vinton Magisterial District, Mr. Trout has not responded to Mr. of Ted R. Powell, Cave March 22, 1989. Mr. Spring Magisterial District, Powell would like to be of Hoyt C. RatRathldoes not1SwishatoDservec another 22, 1989. Mr. Two-year term expired March reappointed. of Dr. Andrew DrcheArchero does lnotrlwish lto lbe 22, 1988. In addition to the appointments listed above, it is ne ressarHigh appoint four youHi h S ho 1, Glenvarc High oSchoole Wplliam Byrd School, Northside g ointments run High Schoomber throughzSeptembemmend hereforehe appopt ment made in from Septe /-~"- .y 1989 will expire September 1, 1989. Thereafter all terms will expire September 1, coinciding with the school year. SUBMITTED BY: C~C~c-J Mary H. Allen Deputy Clerk APPROVED BY: ~; ~ ~ r Elmer C. Hodge County Administrator ------------------------- ACTION VOTE Approved ( ) Motion by: Yes No Abs Denied ( ) Garrett Received ( ) Johnson Referred McGraw To• Nickens Robers ACTION N0. A-31489-11 ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOAR COUNTY UADMINISOTRATOIONRC VOTER COUNTY, VIRGINIA HELD AT THE ROANOK MEETING DATE: March 14, 1989 ointments to the Public Safety Volunteer Benefits AGENDA ITEM: App Board of Trustees COUNTY ADMINISTRATOR'S COMMEN ~: SUMMARY OF INFORMATION: Fuqua named the In December 1988, Fire and Rescue ChiefP b mmcy Safety Volunteer following members to the Roanoke County Benefits Board of Trustees: 1, Philip D. Sheets - Chairman Volunteer Firefighters 2, RevereeerWRescue Squadsan Vice Chairman Volunt 3, Richard Decker - Sectainsy Volunteer Rescue Cap 4, Donald W. Gillispie Volunteer Fire Chiefs 5, Ms. Marlene Clifton Volunteer At Large 6, Mr. Jim Forren Sheriffs Auxiliary Deputy ~, Mr. Bob JernigaRisk Manager Roanoke County The purpose of this committee will be to admini volunteersngthThe Service Benefits program for public safety the professional committee will require protection afforded by liability clause of the County's insurance plan. dated February 12, 1985, established that Resolution 85-17.C, ointed by the Board of only committees, commissions and boardRoa Hoke County' s liability Supervisors will be protected by for the Board of insurance clause. It is therefore necessary /~-~ Supervisors to officially appoint the above members to the Public Safety Volunteer Benefits Board of Trustees. Future board members will be recommended to the Board of Supervisors for appointment by Fire and Rescue Chief Tommy Fuqua. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors appoint those persons recommended to serve on the Roanoke County Public Safety Volunteer Benefits Board of Trustees SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: Elmer C. Hodge County Administrator ----------- ---------------------------- ACTION VOTE Lee Garrett/Bob L. Yes No Abs Approved (X) Motion by: Denied ( ) Johnson to appoint recommended Garrett x Received ( ) members Johnson x McGraw x Referred Nickens x To• Robers x cc: File Public Safety Volunteer Chief Thomas Fuqua Bob Jernigan, Director, Benefits Board of Trustees File Risk Management ACTION N0. A-31489-12 ITEM NUMBER -'`~~ AT A REGULAR MEETING THE ROANOKER COUNTY UADMINISOTRATOION RCENOTER COUNTY, VIRGINIA HELD AT MEETING DATE: March 14, 1989 AGENDA ITEM: Additional Appointments to the Landfill Citizens Advisory Committee COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 28, 1989, the Smith Gap site in Catawba Magisterial On February District and the B weres identpified ase the best locationpSr for Magisterial District the proposed landfill eistaff totgo hforwardewith theoPartoA Supervisors authorized th application process for these Supervisor Steven McGraw citizens be appointed t Committee; two rep~hee Cave two representing these two districts will be process. STAFF RECOMMENDATION two sites. has requested that four additional ~ the Landfill Citizens Advisory the Catawba Magisterial District and Spring Magisterial District because most affected by the landfill siting It is recommended that is eto °the Land P 11 iC tizens oAdvi sory addition of four member Committee; two representing the Catawba Magisterial District and two representing the Cave Spring Magisterial District; rod riate Supervisor McGraw and Supervisor Robers make the app p appointments. Elmer C. Hodge County Administrator -------------- ---------- VOTE ------------ ACTION Yes No Abs Approved (x) Motion by: SrP~~Pn A ~~c-C;raw/Ric-hardGarrett x Denied ( ) ' u Pr tr, ~nn"'nt fnllnwincr Johnson x Received ( ) x Referred Robert W. Butterworth an James McGraw x Hensle , Catawba, and RWR-Glen Nickens To• x Prather and Deborah Zamorski, Cave Robers Spring cc: File Landfill Citizens Advisory Committee File John Hubbard, Assistant County Administrator ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Additional Appointments to the Landfill Citizens Advisory Committee COUNTY MINISTRATOR'S COMMENTS: ~~ ~~~ SUMMARY OF INFORMATION: On February 28, 1989, the Smith Gap site in Catawba Magisterial District and the Boones Chapel site in the Cave Spring Magisterial District were identified as the best locations for the proposed landfill sites. At that time, the Board of Supervisors authorized the staff to go forward with the Part A application process for these two sites. ~o ~~ Supervisor Steven McGraw has requested that ~ additional citizens be appointed to the Landfill Citizens Advi ~~o~~r,~~''r~:,r Committee;r~~presenting the Catawba Magisterial District and" Cave Spring Magisterial District because these two districts w be most affected by the landfill siting process. STAFF RECOMMENDATION It is recomme ed that t he Board of Supervisors authorize the addition of ~ members to the Landfill Citizens Advisory Committee representing the Catawba Magisterial District and the Cave Spring Magisterial District; and that Supervisor McGraw and Supervisor Robers make the appropriate appointments. ~~ .~/ Elmer C. Ho ge County Administrator Approved ( ) Denied ( ) Received ( ) Referred To: ACTION Motion by: _ VOTE Yes No Abs Garrett Johnson McGraw Nickens Robers ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1989 ORDINANCE 31489-6 AMENDING SECTION 21-4 (a), ENHANCED EMERGENCY TELEPHONE TAX, OF CHAPTER 21, TAXATION, OF THE ROANOKE COUNTY CODE REDUCING THE TAX ON PURCHASES OF LOCAL TELEPHONE SERVICE TO FUND THE E911 EMERGENCY TELEPHONE SYSTEM WHEREAS, by Ordinance 85-180 adopted on October 8, 1985, the Board of Supervisors of Roanoke County levied a tax on purchases of local telephone service to fund an E911 Emergency Telephone System; and WHEREAS, this ordinance imposed a tax of 66~ per month to pay for the initial capital installation and maintenance costs of the E911 system; and WHEREAS, once the initial capital and installation costs were paid this tax would be reduced to fund the recurring maintenance costs of the E911 system; and WHEREAS, the first reading of this ordinance was held on February 28, 1989; the second reading and public hearing on this ordinance was held March 14, 1989; the appropriate legal notices having been published as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That Section 21-4, Enhanced Emergency Telephone Tax of Chapter 21, Taxation of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 21-4. Enhanced emergency telephone tax. (a) There is hereby imposed and levied by the county upon every purchaser of local telephone service a tax in the cents per month. amount of Sixty-9i~- {66~} forty-six (46~) is tax shall be paid by the purchaser to the seller of local Th le hone service for the use of the county to paY the-~~~~~al to p 9~em: eapital - - in9tallatien; -and-r~ainter~anee- eea~a- of - ids-E911- 9y aie7; ydY~en- tire- tetal- initial- eapital-and- installat~en- ees~9 =aye ~~-aid eent9 peg mere tl~e-tax-9Y~all-lie-~edt~eed-te-t~aentp-sip-{~6~}- te_ pay the recurring maintenance it- will- be- r~seel- exelt~sively- osts of the E911 system. The county treasurer shall notify the c seller of the date on which the tax is to be reduced under tha.s ection. This notification will be sent by certified mail to the s re istered agent of the seller sixty (60) days in advance of t e g date on which the tax is to be reduced. 2, That this ordinance shall be in full force and effect from and after July 1, 1989. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES• Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: FYI ~.~,c.~ o~ - --- Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Diane Hyatt, Director, Finance Alfred C. Anderson, Treasurer R, Wayne Compton, Commissioner of Revenue Paul Mahoney, County Attorney Assistant County Administrators Skip Burkart, Commonwealth Attorney Magistrate 2 Sheriff's Department 24016 Roanoke Law Library, 315 Church Avenue, S.W., Main Library Roanoke County Code Book J&D Court, Intake Counsellor ACTION # ITEM NUMBER ~ ~ ~ AT A REGULNRAMHELDNATOTHEHROANOKE OCOUNTYEADMINISTRATIONNOCENTER COUNTY, VIRGI MEETING DATE: March 14, 1989 AGENDA ITEM: Reduction of E-911 Tax COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On October 8, 1985, the Board of Supervisors adopted an ordinance levying a tax on the purchase of local telephone service to pay for an E-911 emergency telephone system. This tax was imposed at the rate of 66 cents per month with the intention that after the initieducedltto and amountl th t would cove rathe the tax would be r recurring maintenance costs of the E-911 system. SUMMARY OF INFORMATION: The installation of the E-911 system and the CAD system will be completed by June 30, 1989. Based upon our present estimates, recurring maintenance charges for the E-911 system will cost approximately $160,000 a year. At our current tax of 66 cents per month, we are generating $230,220 a year. Based on these revenues and ouzo areduce athe E 911 r tax to 1 46e cents per month should be able effective July 1, 1989. ALTERNATIVES AND IMPACTS: Anticipated revenues from the E-911 tax and expenditures for the maintenance of the system will be included in the 1989-90 budget. STAFF RECOMMENDATION: First reading of the ordinance was on February 28, 1989. Staff recommends th ri nceefollowingvthe publ ~c hearri 9•e adoption of the attached ordi Respectfully submitted, Approved by, Diane D. Hyatt ~ Elmer C. Hodge Director of Finance County Administrator ~.J ~°! ------------- - ----------------- - VOTE ACTION No Yes Abs Approved ( ) Motion by: Garrett Denied ( ) Johnson Received ( ) McGraw Referred Nickens To Robers TING OF THE BOARD OF SUPERVISODMINISTRATOON AT A REGULAR MEE COUNTY, VIRGINIA, HELD AT THE RO~,RCH lOUN1989 CENTER ON TUESDAY , ~'_ ORDINANCE AMENDING SECTION 21-4 (a)pF ENHANCED EMERGENCY TELEO~HO HE TR ANOKE CHAPTER 21, TAX~N~ COUNTY CODE REpHONEG SERV CE OTO FUND ATHE OF LOCAL TELE E911 EMERGENCY TELEPHONE SYSTEM WHEREAS, by Ordinance 85-180 adopted on October 8, the Board of Supervisors of Roanoke County levied a tax on 1985, chases of local telephone service to fund an E911 Emergency pur Telephone System; and er month WHEREAS, this ordinance imposed a tax of 66~ p for the initial capital installation and maintenance costs to paY of the E911 system; and WHEREAS, once the initial capital and installation re aid this tax would be reduced to fund the recurring costs we P maintenance costs of the E911 system; and WHEREAS, the first reading of this ordinance was held ublic hearing on on February 28, 19896 the second reading and p finance was held March 14, 1989; the appropriate legal this ord uired by law. notices having been published as req NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1, That Section 21-4, Enhanced Emer enc Tele hone Tax ter 21, Tax_ atl°n of the Roanoke County Code is hereby of Chap amended and reenacted as follows: Sec. 21-4. Enhanced emer enc tele hone tax• the county ~a) There is hereby imposed and levied by ver urchaser of local telephone service a tax in the upon e Y P a ~~,_~ cents per month. amount of sixty-six- f66$} forty-six (46~) shall be paid by the purchaser to the seller of local This tax e service for the use of the county to pay tl~e-~n~t~al telephon ster~- ea itel;-installatien;-and-t~aintenanee-Bests-e~-its-X911-sy p aie1; When- tl~e- tetal-initial- eapital-and- installat~en- Bests =aye- ~-and eents-flee went the_ta~_ehe~}--~e-reele~eeel-te-twenty-alx-{~6~}- In maintenance ~~- will- lie- tised- exelt~si~ely- te- pay the recurr 9 f the E911 system. The county treasurer shall notify the costs o of the date on which the tax is to be reduced under this seller . This notification will be sent by certified mail to the section ' tered agent of the seller sixty (60) days in advance of t e regls date on which the tax is to be reduced. 2, That this ordinance shall be in full force and effect from and after July 1, 1989. -~~~, A REGULAR MEETING OF THE BOARD OF SUOUNTYSADMINISTRATOION AT HELD AT THE ROANOKE C COUNTY, VIRGINIA, 1989 CENTER ON TUESDAY, MARCH 14, ORDINANCE 31489=7 AMENDING AND REENACTING SECTION 21-151, LEVY OF TAX; AMOUNT OF THE ROXNAOION COFNTFOODODTHA O S OSODLD FOR THE TA OFF- PREMISES CONSUMPTION WHEREAS, by Ordinance adopted on May 10, 1988, the Board of Supervisors of Roanoke County, Virginia, added a new Tax on Pre ared Food and Bevera es, to Chapter 21, Article VIII, Tax_ ation, of the Roanoke County Code; and 1988, the WHEREAS, by Ordinance adopted on June 28, Virginia, adopted an Board of Supervisors of Roanoke County, amendment to the aforesaid ordinance limiting its applicability to food and beverages sold and consumed on the premises of a restaurant, said limitations being codified in Section 58.1 3833 of the 1950 Code of Virginia, as amended; and WHEREAS, the 1989 Session of the Virginia General Assembly adopted House Bill 1137 which amended the Roanoke County Charter which, in part, amended Section 2.02 of said Charter to ex and the County taxing powers by authorizing a tax on the sale P of meals including food sold for off-premises consumption; and WHEREAS, the first reading on this ordinance was held on February 28, 1989; the second reading and public hearing on this ordinance was held on March 14, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. Section 21-151 of the Roanoke County Code is hereby amended and reenacted to read and provide as follows: Sec. 21-151. Levy of tax; amount. In addition to all other taxes and fees of any kind now or hereafter imposed by law, a tax is hereby levied and imposed on the purchaser of all foods served, sold, or delivered in the County in or from a restaurant whether prepared in such restaurant or not and whether consumed on the premises or not, or sold to take out, or prepared by a caterer. The rate of this tax shall be four (4) percent of the amount paid for such food. In the computation of this tax any fraction of one-half cent or more shall be treated as one cent. 2. That these amendments, additions, and reenactments shall be in full force and effect on and after April 1, 1989. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: ~/- Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Diane Hyatt, Director, Finance Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Paul Mahoney, County Attorney Skip Burkart, Commonwealth Attorney Assistant County Administrators Magistrate Sheriff's Department Roanoke Law Library, 315 Church Avenue, S.W., 24016 Main Library Roanoke County Code Book J&D Court, Intake Counsellor 2 ACTION # ITEM NUMBER ~..~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1989 AGENDA ITEM: Ordinance amending and reenacting Section 21-151, Levy of tax; amount of the Roanoke County Code to provide for the taxation of food that is sold for off-premises consumption COUNTY ADMINISTRATOR'S COMMENTS: ~~~n~~~ BACKGROUND: ~~ ~~ The 1988 Session of the Virginia General Assembly adopted Section 58.1-3833. This section authorized counties to levy a tax on food and beverages sold for human consumption and consumed on such premises not to exceed four (4) percent of the amount charged for such food and beverages. This legislation authorized counties within certain population brackets to adopt an ordinance implementing this tax upon a public hearing and a unanimous vote of the governing body. On May 10, 1988, the Board adopted an ordinance imposing a meals tax and on June 28, 1988, the Board adopted certain techni- cal amendments to this ordinance to conform to the on-premises limitation imposed by Section 58.1-3833. On September 27, 1988, the Board adopted its 1989 legisla- tive program for the Virginia General Assembly. The Board's top priority issue was to seek legislation deleting the restrictive language limiting the imposition of a meals tax by counties to food and beverages "consumed on such premises." SUMMARY OF INFORMATION: The 1989 session of the Virginia General Assembly adopted House Bill 1137 which amended the Roanoke County Charter. A por- tion of this legislation amended Section 2.02 of the Charter by expanding the County's taxing powers to provide for a tax on the sale of meals and food prepared on premises and sold to take out. This legislation included a emergency clause which made it effec- tive from its passage and upon signature by the Governor. ~~ % ' .C.. This legislation grants authority to Roanoke County through its Charter provisions to levy and to food prepared on premeses meals and such tax shall also apply and sold to take out. o eh thank the rautho ~ity ygranted eby xgeneral and broader in its sc p law to counties pursuant to Section 58.1-3833. The proposed ordinanc hiss ord bnance damendshand oreenacts the favorable consideration. T County's tax on prepared fondlude mealsaand• foods soldntdontakedout ance expands remsses consumption. and for off-p The first reading of this ordinance is scheduled sfschedbled ary 28, 1989; the second reading and pub sischeduled for the 3:00 for March 14, 1989. The public hearing p.m. afternoon session oredhe nB the•newsp perso on eFebruarys28g the public hearing appea 1989, and March 7, 1989. It is proposed that the effective ovide othe Commissioner ordinance be April 1, 1989. This will p of the Revenue with an oP ed b n his amendiing o~dinancet the busi- nesses that may be affect y FISCAL IMPACTS: On June 28, 1988, staff estimated that the fiscal impact of only taxing meals on-premises and not taxing meals consumed off- premises could be as great as twenty (20) percent of the antici- pated revenue from the meals tax. The Commissioner of the Reve- nue concurred in thi ted to atenerat trevenue eover aotwelve pl2) cent levy was estima g 200,000 and $1,500,000. month period of time between $1, STAFF RECOMMENDATION: Staff recommends that the Board favorably consider the adop- tion of the proposed ordinance. Respectfully submitted, ~~~ ~ Paul M. Mahoney County Attorney ~~" ____ --------------------------------- VOTE ------ ACTION No Yes Abs Approved ( ) Motion by: Garrett Denied ( ) Johnson Received ( ) McGraw Referred Nickens Robers To _- ULAR MEETING OF THE BOARD OKESCOUNTYSADMINISTRATOION AT A REG HELD AT THE ROANO 1989 COUNTY, VIRGINIA, MARCH 14, CENTER ON TUESDAY, ORDINANCE AMENDING AND AMOUNT OF GTHEC ROA- 21-151, LEVY OF TAX; NOKE COUNTY CODETHATPROSIDSOLDR FOR TOFF- TION OF FOOD PREMISES CONSUMPTION on Ma ~ 1988, the 10 WHEREAS, by Ordinance adopted y Virginia, added a new Board of Supervisors of Roanoke County, ter 21, Tax on Pre ared Food and Bevera es, to Chap Article VIII, Taxatf, of the Roanoke County Code; and lggg, the WHEREAS, by Ordinance adopted on June 28, Virginia, adopted an Board of Supervisors of Roanoke County, licability its apP amendment to the aforesaid ordinance limiting e remises of a to food and beverages sold and consumed on th P 'd limitations being codified in Section 58.1-3833 restaurant, sai as amended; and of the 1950 Code of Virginia, the 1989 Session of the Virginia General WHEREAS, ted House Bill 1137 which amended the Roanoke County Assembly adop in part, amended Section 2.02 of said Charter to Charter which, a tax on the sale taxing powers by authorizing expand the County remises consumption; and of meals including food sold for off-p the first reading on this ordinance was held WHEREAS, on 28 1989; the second reading and public hearing on February this ordinance was held on March 14, 1989. IT ORDAINED by the Board of Supervisors of Roanoke BE County, Virginia, as follows: Section 21-151 of the Roanoke County Code is hereby 1. amended and reenacted to read and provide as follows: . ~~~ Sec. 21-151. Levy of tax; amount. In addition to all other taxes and fees of any kind now or hereafter imposed by law, a tax is hereby levied and imposed on the purchaser of all foods served, sold, or delivered in the County in or from a restaurant whether prepared in such restaurant or not and whe_r Consumed on the premises or not, or sold to take out, or prepared by a caterer. The rate of this tax shall be four (4) percent of the amount paid for such food. In the computation of this tax any fraction of one-half cent or more shall be treated as one cent. 2. That these amendments, additions, and reenactments shall be in full force and effect on and after April 1, 1989. t ~ ~`~ AT A REGULAR MEETING OF THE BOARD OROADIOKEV COUNT OFADMINOSTR.A'TION COUNTY, VIRGINIA, HELD AT 1989 CENTER ON TUESDAY, MARCH 14, RESOLUTION IN 'CERTA TEMS ROSETN FORTH CONCURRING ON THE BOATE DESIGNATED IAgRITEMG MDA FOR THIS D CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That that certain section of the agenda of the of Supervisors for March 14, 1989, designated as Item M Board t A enda be, and hereby is, approved and concurred in as to Consen g m se arately set forth in said section designated Items 1 each ite p through 6, inclusive, as follows: 1. Approval of Minutes of Meetings - July 26, 1988, August 9, 1988, August 23, 1988 and September 13, 1988. 2, Acceptance of Scarlet Oak Drive to VDOT Secondary System. 3, Request for a Raffle Permit from the Oak Grove Elementary PTA. Request for acceptance of Spring Run Drive into 4' Department of Transportation Secondary the Va. System. Request from the Department of State Police for 5• lace storage facilities on authorizatio~o e~ty. County-owned p P 6, Resolution of Appreciation economiclodeBelopment for their outstanding contributions to the Roanoke Valley. ~, Approval of a Raffle Permit for the Athenian Society. 2, That the Clerk to the Board is hereby authorized of said and directed where required by law to set forth upon any ' ems the separate vote tabulation for any such item pursuant to it this resolution. On motion of Supervisor Nickens, with Item 7 added, ded by Supervisor Johnson, and upon the following recorded secon vote: Supervisors Johnson, Robers, McGraw, Nickens, Garrett AYES: NAYS: None A COPY TESTS: Mary H . Allen, 1/Dep~ult~y' Clerk Roanoke County Board of Supervisors CC: File Director Phillip Henry, Engineering Clifford Craig, Utility Director John Hubbard, Assistant County Adminsitrator s ~~ ~ - V GULAR MEETING OF THE BOARD OF SUOUNTYSADMINISTgp,T00N AT A RE HELD AT THE ROANOKE C COUNTY, VIRGINIA, ARCH 14, 1989 CENTER ON TUESDAY, APPROVING AND RESOLUTION N0. CONCURRING ZN CERTAIN ITEMS SET FORTH ON THE IBOARDEODESIGNATEDOAS ITEM M - FOR TH CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That that certain section of the agenda of the - rd of Supervisors for March 14, 1989, designated as Item M Boa ent Agenda be, and hereby is, approved and concurred in as to Cons ach item separately set forth in said section designated Items e through 6, inclusive, as follows: 1. Approval of Minutes of Meetings - July 26, 1988, August 9, 1988, August 23, 1988 and September 13, 1988. 2, Acceptance of Scarlet Oak Drive to VDOT Secondary System. 3, Request for a Raffle Permit from the Oak Grove Elementary PTA. tance of Spring Run Drive into 4. Request for accep the va. Department of Transportation Secon ary System. 5, Request from the Dlacetstorage facilitiesconfor authorization ro erty. County-owned p P 6, Resolution of Appreciation to DominionmBn~kshares for their outstanding economic develop contributions to the Roanoke Valley. 2, That the Clerk to the Board is hereby authorized 'rected where required by law to set forth upon any of said and di /~'1 / - to items the separate vote tabulation for any such item pursuant to this resolution. ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OHE ROANOKER COIINTY UADMINI OTRATO ON ROENOER COUNTY, VIRGINIA HELD AT T MEETING DATE: March 14, 1989 AGENDA ITEM• Approval of minutes of the Board of Supervisors' • meetings 0 NTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The minutes of the Board of Sup1988 sand' September 3 r 1988, August 9, 1988, August 23, roval. been sent to the board members for review and app SUBMITTED BY: APPROVED BY: July 26, 1988 have ~~ ~' ~~ ~~~~~ ~ Mary H. Allen Elmer C. Hodge Clerk County Administrator Deputy ----------------- ----- -------------------------------- VOTE ACTION Yes No Abs Approved ( ) Motion by: Garrett Denied ( ) Johnson Received ( ) McGraw Referred Nickens To: Robers /1/J _ ~ July 26, 1988 .. r jV ~ Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 July 26, 1988 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of July, 1988. IN RE: CALL TO ORDER Chairman Garrett called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard Robers, Supervisors Bob L. Johnson, Steven A. McGraw MEMBERS ABSENT: Supervisor Harry C. Nickens (arrived at 5:00 p.m.) STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. Hubbard, Assistant County Administrator of Community Services and Development; Don M. Myers, Assistant County Administrator for Management Services; Paul M. Mahoney, ~3 i IN RE: July 26, 1988 County Attorney, Clerk OPENING CEREMONIES Mary H. Allen, Deputy The invocation was given by the Reverend Mark Graham, St. Marks Lutheran Church. The Pledge of Allegiance was recited by all present. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1 Presentation of check from State of Virginia for funding of Regional Hazardous Materials Response Team: Addison Slayton, Coordinator of the Department of Emergency Services for the Commonwealth of Virginia presented a check for $43,835 to Fire and Rescue Chief Tommy Fuqua and Board Chairman Lee Garrett. This is the first year's funding of a three-year grant for the establishment of a Regional Hazardous Materials Response Team. Chief Fuqua stated the money will be used for cost of the operation and maintenance of the equipment. 2 Introductions: County Administrator Elmer Hodge introduced Brian Duncan, who is the new Economic Development Specialist for Roanoke County. He also inzrouucCU ~~Y J~~u~~ i-• the audience who were attending the meeting to work toward their merit badges. July 26, 1988 IN RE: NEW BUSINESS fl 3.~ ~~ 1 Approval of Financinct Plan for Revenue Bonds of the Roanoke Regional Airport: Director of Finance Diane Hyatt reported that on July 22nd, the Roanoke Regional Airport Commission held a public hearing to approve the financing of $7,300,000 for the construction, expansion and equipping of an airport terminal facility through the issuance of revenue bonds. Both the City of Roanoke and County of Roanoke must formally adopt a resolution approving the issuance of these revenue bonds. This will not change any previous commitments to the Airport Commission. Supervisor Johnson, a member of the Airport Commission updated the board on the progress at the construction site. He advised it is 22~ complete. Supervisor Johnson moved to approve the resolution. The motion was seconded by Supervisor Garrett and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens RESOLUTION 72688-1 APPROVING CERTAIN CAPITAL EXPENDITURE FINANCING FOR THE ROANOKE REGIONAL AIRPORT COMMISSION X33 July 26, 1988 WHEREAS, Roanoke Regional Airport Commission (the Com- mission) was created pursuant to the provisions of Chapter 140 of the Acts of the 1986 General Assembly (the Enabling Act); and WHEREAS, on July 22, 1988, the Commission adopted a resolution (the Resolution) approving a plan of financing for the issuance by the Commission of its airport revenue bonds or notes (the Bonds) in an amount now estimated not to exceed $7,300,000, the proceeds of such Bonds to be used to finance a portion of the costs of the expansion and modernization of certain airport facil- ities (the Project) located at the Roanoke Regional Airport, Wood- rum Field (the Airport), and has held a public hearing thereon on such date; and WHEREAS, the Commission has requested the Board of Sup- ervisors of the County of Roanoke, Virginia (the County), to approve the plan of financing as required by Section 147 (f) of the Internal Revenue Code of 1986, as amended (the Code) and Sec- tion 15.1-1378.1 of the Code of Virginia, as amended (the State Code); and WHEREAS, a copy of the Commission's resolution approv- ing the plan of financing, subject to terms to be agreed upon, a record of the public hearing and a "fiscal impact statement" with respect to the Project have been filed with the Board. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 0~3 4 July 26, 1988 1. The Board hereby approves the plan of financing of the Commission for the benefit of the Project, to the extent re- quired by Section 147 (f) of the Code and Section 15.1-1378.1 of the State Code, to permit the Commission to finance the Project. The Board confirms that the entire Project is a "capital expendi- ture" within the meaning of Section 17 of the Contract of January 28, 1987 (the Contract), by and between the City of Roanoke, the County of Roanoke, and the Roanoke Regional Airport Commission, which has been approved by it on January 12, 1988. 2. Approval of the plan of financing as required by Section 147 (f) of the Code does not constitute an endorsement of the Bonds, but as required by the Enabling Act, the Bonds shall provide that the Bonds shall not be a debt of the Commonwealth of Virginia or any political subdivision thereof, other than the Commission, and, except to the extent payments are made pursuant to the Contract, neither the Commonwealth of Virginia nor any political subdivision thereof, other than the Commission, shall be liable, thereon, nor shall the Bonds be payable out of any funds or properties other than those of the Commission. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Johnson, seconded by Supervisor Garrett, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett p~:5 July 26, 1988 NAYS: None ABSENT: Supervisor Nickens 2 Countv Policv recrardinct solid waste disposal areas: Dale Castellow advised that the Board had requested a policy following the application of B. E. Scott to renew a Special Exception Permit to operate a debris landfill. Tim Beard, responsible for enforcement of the permit process, described the normal procedure for renewal of a Special Exception Permit every two years. They are presently inspected at random. If monthly inspections are continued it could be done with the existing staff. However, more frequent inspections would require additional staff. Staff recommends continued monthly inspections and request of the Regional Solid Waste Management Board to study the feasibility of long range options. Mr. Beard advised that there are only two legally operated landfill in existence at the present time. Staff is usually able to recognize hazardous materials by their containers. Supervisor Johnson suggested permit fees be increased to allow for additional staff .to inspect the landfills. Supervisor McGraw pointed out that increased fees and stricter enforcement might result in dumping along the sides of roads. Staff was requested to redefine the policy with long- ~! term solutions and bring a report back to the board. + ~~ July 26, 1988 3 Authorization for County Administrator to execute ~Prtain agreements and appropriation of funds for TWEEDS; a~ resolution recommendincL bonding of access road: Economic Development Director Timothy Gubala advised that Roanoke County and Botetourt County had been advised that their joint Community Development Block Grant application was approved for $192,640. Botetourt County has been unable to receive industrial access funds from the Va. Department of Transportation because it did not qualify. It will be necessary, therefore, for Roanoke County to bond the industrial access road up to a cost of $300,000. The staff is also recommending that the Board authorize acceptance of the joint CDBG grant; adoption of the tri-party agreement between Roanoke County, Botetourt County and TWEEDS, Inc.; adoption of the revenue sharing agreements; and authorization to execute the necessary documents. Supervisor Johnson expressed concern that it is so difficult to work out such an agreement when the state recommends cooperation with neighboring localities. Supervisor McGraw suggested that the Grayson Commission be informed of this difficulty. Supervisor Johnson moved to approve the staff recommendation and adopt the prepared resolutions. The motion was seconded by Supervisor McGraw and carried by the following vote: Q '3, T July 26,__1988 AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens RESOLUTION 72688-2 AUTHORIZING THE EXECUTION OF CERTAIN AGREEMENTS AND APPROPRIATING PUBLIC FUNDS FOR THE TWEEDS ECONOMIC DEVELOPMENT PROJECT WHEREAS, pursuant to Section 15.1-21 of the Code of Virginia, 1950, as amended, the Boards of Supervisors of Roanoke County and Botetourt County intend to support and foster the industrial and economic development of the Roanoke Valley; and WHEREAS, said counties intend to acquire approximately 65 acres of real estate lying astride the Roanoke County and Botetourt County boundary from the Roanoke Valley Development Corporation/Greater Roanoke Valley Development Foundation; and WHEREAS, the development of this site for industrial and economic development purposes requires that certain public services and public infrastructure improvements be provided for this site, including public water, public sewer, and public access roads; and WHEREAS, these public services and public infrastructure improvements will be utilized by Tweeds Inc. for its telemarketing and distribution center for catalog business and distribution facilities for men's and women's apparel; and WHEREAS, the counties intend to equitably distribute the revenues produced by local taxation from this industrial and economic development project; and WHEREAS, the Board of Supervisors of Botetourt County at its July 18, 1988, meeting authorized the execution of several agreements to accomplish these purposes. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to execute the agreement between Botetourt County, Roanoke County, and Tweeds Inc. to jointly develop that certain 65-acre tract of real estate lying astride the Roanoke County and Botetourt County boundary line for industrial and economic development purposes, upon form approved by the County Attorney. 2. That the County Administrator is authorized to execute that certain agreement between Botetourt County and Roanoke County, said agreement to provide for the equitable distribution of local tax revenues to be derived from the development of the p 3 8 ~~ July 26, 1988 65-acre tract of real estate for industrial and economic development purposes, upon form approved by the County Attorney. 3. That the County Administrator is hereby authorized to accept a granto me t for off s to wap ertmesewerf andsdrainage Community Devel p improvements. 4. That the County Administrator is hereby authorized to execute such other documents and papers as may be necessary to accomplish the purpose and intent of this resolution. 5. That there is hereby appropriated the additional sum of $39,405.00 from the Board Contingency Account for grading, site acquisition, and road bonding fees. That additional sums for the purpose of satisfying Roanoke County's contractual obligations to WeastinC futurewabudgetssyearsthef Tae qua lifying shall be escro industry does not locate on this site. On motion of Supervisor Johnson, seconded by Supervisor McGraw and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens RESOLUTION 72688-3 RECOMMENDING BONDING OF ACCESS ROAD TO TWEEDS INC. WHEREAS, Title 33.1-221, Code of Virginia, provides for the availability of State Industrial Access Funds for implement- ing approved improvements to public streets to enhance and pro- mote industrial development and continued public safety along public streets; and WHEREAS, Tweeds Inc. has committed to construct a new telemarketing and catalog fulfillment center on approximately 25 acres owned by the Greater Roanoke Valley Development Founda- tion/Roanoke Valley Development Corporation on U.S. Highway 460; and WHEREAS, the commitment of private funds exceeds o~~ July 26, 1988 $3,000,000 and the extension of water and sewer services with Virginia Department of Housing and Community Development grant funds will cost $192,640; and WHEREAS, the cost of an industrial access road to Vir- ginia Department of Transportation standards has been estimated at $347,058; and WHEREAS, the Virginia Department of Transportation has determined that the Tweeds project is ineligible for industrial access funds because of right-of-way abutment technicalities; and WHEREAS, there are 28+ remaining acres that will be opened to future development which will be eligible for these industrial access road funds with qualifying industries. NOW, THEREFORE, be it resolved that the Roanoke County Board of Supervisors does hereby recommend that Roanoke County bond the Tweeds industrial access road project up to a cost of 5300,000 and fifty (50~) percent of project costs over that amount. On motion of Supervisor Johnson, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens 4 Proposed change to the County Ordinance concernincr collection of fees for septic tanks and private wells: Director ' 04p ., July 26, 1988 of Management and Budget Reta Busher stated that on June 23, 1987 the Board approved an ordinance regulating the installation of septic tanks by requiring a permit at a cost of $50. In May 1988, the State Board of Health established their own permit fee of $50.00, and a permit fee for private wells of $50.00. Prior to this, a County resident would obtain an application for a septic tank from the County and pay the Treasurer and take the receipt and application to the local health department. With the new fee, the resident must still come to the county for the application and county fee and pay an additional fee to the health department. The staff recommends continuing the county permit fee and that the local health department collect both the County and State permit fees, with the application process originating at Roanoke County. Supervisor McGraw stated he did not feel it was right for a resident to have to go to both the County and the Health Department for this process. Mr. Hodge suggested that the County fee be dropped because the County will still receive 45~ of the state fee. Supervisor Johnson also advised that he would prefer that both fees be collected by the County. Ms. Busher stated that the application has to be completed at the Health Department, even if the fee is collected at the County, and if the county fee is dropped, the Health Department must collect it. O ~ July 26, 1988 Supervisor Johnson moved to approve Alternate #2, that both f ees be collected by the County, and that the appropriate ordinance be prepared. The motion was seconded by Supervisor McGraw and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens 5 Authorization to execute certain contracts with Lincterf elt Development Corporation - Vallevpointe Project: Mr. Gubala advised there were three bids received with a low bid of $1,678,088. Hayes, Seay, Mattern and Mattern are checking the bids and will report back. Staff does not yet have the final figures. Supervisor Johnson moved to authorize the County Administrator to execute the necessary contracts for construction of the improvements and amended his motion that the amount not to exceed $1.7 million. The amended motion was seconded by Supervisor Garrett and carried by the following vote: AYES: Supervisors Johnson, Robers, Garrett NAYS: None ABSENT: Supervisor Nickens ABSTAIN: Supervisor McGraw IN RE: REQUESTS FOR PUBLIC HEARINGS .(~~.`~ , July 26, 1988 1 Request for Public Hearing pursuant to Section 15 1 238(e) authorizing condemnation and right-of-wav for ~,p alachian Power Companv (APCO) Project: Supervisor Johnson moved to set the public hearing on August 23, 1988. The motion was seconded by Supervisor Garrett and carried by the following vote: AYES: Supervisors Johnson, Robers, Garrett NAYS: None ABSENT: Supervisor Nickens ABSTAIN: Supervisor McGraw 2 Request for Public Hearing pursuant to Section 15 1 238 (e) authorizing condemnation and right-of-entrv for sewer installation for lands ad~oinina Nichols Estates:. Supervisor Robers moved to set the public hearing for August 23, 1988. The motion was seconded by Supervisor Garrett and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens IN RE: APPOINTMENTS .~ ~, ~ 3 .::, . July 26, 1988 Library Board: Supervisor McGraw nominated Jane Bryant to serve the four-year unexpired term of James Miller, Catawba Magisterial District. The term will expire December 31, 1991. Landfill Board Advisory Committee: Supervisor McGraw nominated Barbara Fasnacht. Supervisor Robers nominated Carl Wright. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson expressed concern that members of the Board of Supervisors and City Council were not advised in advance of Mr. Bower's red line proposal to divide the County between Roanoke City and Salem. Supervisor McGraw: announced that the VACO-VML Committee will hold their next meeting on August 15 and will have a report ready for the Grayson Commission by September 2. He also advised that the Roanoke Valley Cooperation Committee has asked that the County Administrator, County Attorney and Sheriff meet with other localities to discuss a mutual aid agreement. Chairman Garrett directed the officials to proceed. ~t~pervisor Rob ers announced that Roanoke Valley Day in Northern Virginia is set for September 28 at George Mason University. There will be 30 participants attending from the Roanoke Valley. ;;0 4 4 July 26, 1988 ~pervi sor Garrett encouraged the board members and citizens to visit the airport to see the new construction. IN RE: CONSENT AGENDA Supervisor McGraw moved to approve the Consent Agenda. The motion was seconded by Supervisor Robers and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens RESOLUTION N0.72688-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for July 12, 1988, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Minutes of Meeting - April 20, 1988. ..U~~ 5 July 26, 1988 2. Confirmation of appointments to the Fifth Planning District Commis sion and Planning Commission. 3, Acknowledgment from the Virginia Department of Transportation that the following roads have been taken into the Secondary System: a. 0.22 miles of Ashton Lane b. 0.07 miles of Haven's Trail c. 0.10 miles of Chippenham Drive d. 0.04 miles of Kittering Court e. 0.10 miles of Elizabeth Drive f. 0.25 miles of Beavers Lane g. 0.05 miles of Horn Circle h. 0.15 miles of Shadow Lane i. 0.09 miles of Lantern Street j. 0.10 miles of Carolelight Circle k. 0.37 miles of Tulip Lane 1. 0.08 miles of Sunflower Drive m. 0.06 miles of Ivy Lane 4. Acceptance of grant restrictions on Clearbrook Water System 5. Acceptance of sewer line serving Tract A & B on Dorset Drive 6. Approval of Resolution to State Board of Education in support of existing classifications of expenditures. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McGraw, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None r• i , ul 26 1988 Q J y , ABSENT: Supervisor Nickens RESOLUTION 72688-8c AUTHORIZING THE EXECUTION OF A CERTAIN GRANT AGREEMENT FOR THE CLEARBROOK WATER SYSTEM WHEREAS, on April 12, 1988, the Board of Supervisors authorized the purchase of the public water system owned by the Clearbrook Water Association; and WHEREAS, Roanoke County purchased said water system from the Clearbrook Water Association by satisfying its existing loan with the Farmer's Home Administration at a discount; and WHEREAS, said Association also was the recipient of a water grant from the Farmer's Home Administration, it now being necessary for the County to accept said grant restrictions. NOW, THEREFORE, be it resolved by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to execute a water grant agreement with the Farmer's Home Admini- stration for the Clearbrook Water System on behalf of Roanoke County, upon form approved by the County Attorney. 2. That said water grant agreement contains certain restrictions upon the utilization of grant funds by the recipient or grantee, and that said grant restrictions are set out in the attached grant agreement, Form FmHA 1942-31 (4-85). On motion of Supervisor McGraw, seconded by Supervisor Robers, and upon the following recorded vote: ~.4. "X. ~ July 26, 1988 AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens RESOLUTION 72688-8e IN SUPPORT OF THE EXISTING DEPARTMENT OF EDUCATION CLASSIFICATIONS OF EXPENDITURES WHEREAS, pursuant to Section 22.1-94 of the 1950 Code of Virginia, as amended, a governing body may make appropriations to a school board; and WHEREAS, the amount appropriated by the governing body for public schools shall relate to such major classifications as may be prescribed by the State Board of Education; and WHEREAS, the State Board of Education has established thirteen (13) major categories or classifications of expenditures in a school board budget to be funded--instruction, summer school, adult education, other educational programs, administra- tion, attendance and health, pupil transportation, operation/main- tenance, school food service, debt service, capital outlay, refund of revenue, and fixed charges; and WHEREAS, the State Board of Education in its proposed 1989-90 annual school report is proposing to reduce the number of existing classifications of expenditures to five (5)--instruc- tion, general support, non-instructional operation, other uses of funds, and facilities; and Q48 July 26, 1988 WHEREAS, Roanoke County has established the funding of its school system as one of its highest priorities; and WHEREAS, the proposed reduction in the classifications of expenditures may result in a severe negative impact on Roanoke County's willingness to continue appropriating funds to the school board budget; and WHEREAS, this negative impact could affect the County's commitment to quality education. NOW, THEREFORE, BE IT RESOLVED that the Board of Super- visors of Roanoke County, Virginia, does hereby request that the State Board of Education recognize the negative effect the pro- posed reduction in the number of classifications expenditures would have on the Roanoke County school system; and Further, the Board of Supervisors of Roanoke County, Virginia, does hereby request that the State Board of Education continue the existing classifications of expenditures and reject the proposed amendment to reduce the number of classifications to five (5) . Further, the Deputy Clerk is hereby authorized to for- ward certified copies of this resolution to the State Board of Education and the Roanoke Valley legislative delegation. On motion of Supervisor McGraw, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett ~, 9 July 26, 1988 NAYS: None ABSENT: Supervisor Nickens IN RE: REPORTS Following discussion on Items 2 and 6, Supervisor Johnson moved to receive and file the following reports. The motion was seconded by Supervisor Robers and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw NAYS: None ABSENT: Supervisor Nickens 1. Accounts Paid - June 1988 2. Status of E911 Telephone tax 3. Capital Fund Unappropriated Balance 4. General Fund Unappropriated Balance 5. Board Contingency Fund 6. Report on Communication System 7. Report on Flood Control IN RE: EXECUTIVE SESSION At 4:15 p.m• Supervisor Garrett moved to go into i i Executive Session pursuant to the Code of Virginia Section 2-1- 344 (a) (2) to discuss a real estate matter and (6) to discuss Q 5 '4 • July 26, 1988 pending litigation. The motion was seconded by Supervisor Robers and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens IN RE: OPEN SESSION At 5:10 p.m., Supervisor Johnson moved to return to Open Session. The motion was seconded and carried by unanimous vote: IN RE: SETTLEMENT OF CONDEMNATION PROCEEDINGS WITH SMITH'S TRANSFER Supervisor Johnson moved to settle condemnation proceedings with Smith's Transfer for right of way into Valleypointe Project for $64,500. The motion was seconded and carried by the following vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSTAIN: Supervisor McGraw IN RE: RECESS At 5:15, Chairman Garrett declared a dinner recess. IN RE: EVENING SESSION ~' 1 c o~~ July 26, 1988 At 7:00 p.m. Chairman Garrett reconvened the meeting He announced that public hearings 788-1 and 788-2 were heard at the July 12th meeting. IN RE: PUBLIC HEARINGS 788-3 Petition of Chaparral Forest Associates to rezone a 2.97 acre tract from R-1, Residential to R-5, Residential to construct townhomes, located on the north side of Chaparral Drive approximately 300 feet west of its intersection with Beacon Drive in the Cave Spring Magisterial District. (CONTINUED FROM JUNE 28, 1988.) REFERRED BACK TO THE PLANNING COMMISSION Planner Jon Hartley presented the staff report. He i reported that the proposal consisted of 22 townhouse units contained in five buildings. The significant factors include the high density within a Neighborhood Conservation land use category, the potential zoning violations on the proposed site plan, and the entrance, egress and circulation at the site. There were 22 present in opposition to the request at the Planning Commission hearings. They were concerned about increased traffic and sight distance. The petitioner has proffered conditions to the rezoning and. has presented a revised concept plan with less units per acre. The staff feels this is still above the density recommended. Site distance has also been improved. The Planning Commission recommended denial. Ed Natt, attorney for the petitioner, advised that the new site plan has reduced the density from 7.4 units per acre to ::Q~52 July 26, 1988 6.4 units per acre and now complies with site distance requirements of the Va. Department of Transportation. Mr. Natt stated if there are still concerns, they are not opposed to referring the request back to the Planning Commission for further study since the staff has not had the opportunity to review the new site plan. Supervisor Robers moved to refer the petition back to the Planning Commission for further study. The motion was seconded by Supervisor Johnson and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 788-4 Petition of Bennett E. Scott for a Special Exception Permit to operate a landfill for construction debris on 1.50 acres of a 8.55 acre tract located east of South Indian Grave Road (State Route 845) approximately 500 feet south of its intersection with Back Creek Road (State Route 676) in the Cave Spring Magisterial District. (CONTINUED FROM JUNE 28, 1988.) APPROVED FOR SIX MONTHS WITH PROFFERS Mr. Hartley advised this is a renewal of a permit originally approved in 1984. The permit was again renewed in 1986. It is an intermitant operation only, not used daily. The staff has recommended conditions to approval of the Special July 26, 1988 Exception Permit. They include: (1) No hazardous waste, paper or ash shall be allowed on this facility. Only those wastes specifically identified in the facility description portion of this facility shall be allowed; (2) A 6" progressive soil cover shall be required on the waste; (3) Access shall be limited to this facility at all times; and (4) Upon terminal of disposal activities 2 feet of soil cover shall be applied to the area prior to grading and seeding. A minimum of 6" shall be an impermeable clay material. In response to a question from Supervisor McGraw, 1 County Attorney Paul Mahoney advised that the Board could approve the permit for a lesser period of time than two years. Supervisor Johnson suggested a more frequent inspection of these types of landfills. Supervisor Robers stated he was concerned about the possibility of hazardous materials being dumped. Petitioner Bennet Scott was present. He advised that he would only dump building materials and stumps and would not be dumping asbestos or toxic materials. Mildred Amos, 6735 Marigold Circle, spoke in support of the landfill. Supervisor Robers moved to grant the Special Exception Permit for a six month period pending a report from staff on dealing with this type of landfill. The motion was seconded by Supervisor McGraw. Supervisor Johnson requested that the motion July 26, 1988 -o~~ be amended to include the conditions. The amended motion was seconded by Supervisor McGraw and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 788-5 (WITHDRAWN BY PETITIONER) Petition of CADO Developments Inc. for a Special Use Permit to operate a construction demolition landfill on a 18.1 acre tract located west of the intersection of Catawba Valley Drive and Beverly Drive in the Catawba Magisterial District. egg-6 Petition of Richfield Retirement Community for a Special Exception Permit to expand an existing home for adults on a 2.25 acre tract located on the west side of Alleghany Drive (Route 642) approximately 1,000 feet north of its intersection with West Main Street (Route 11) in the Catawba Magisterial District. APPROVED Dale Castellow presented the staff report. This permit will expand an existing home for adults by replacing an existing 68-bed facility with a new building designed for 96 beds. The proposal is compatible with the land use plan. The significant factors are inappropriate fire flow for the proposed use because of a six inch water line, and inadequate sewer capacity. These would have to be upgraded to accommodate the proposal. The staff recommends approval. Ron Martin with the architectural firm was present on behalf of the petitioner. He introduced William Cundiff, ~ ~, 5 July 26, 1988 chairman of the Board of Directors of Richfield and Dr. H. E. Bowling, Executive Director. Mr. Martin described the plans for the proposed facility. Supervisor Johnson stated he felt the county needed to look at the fire flow and sewer in that area. Assistant County Administrator John Hubbard updated the board on the sewer and water line expansion in the area. Supervisor McGraw moved to grant the Special Exception Permit with the condition that development be in substantial conformity with the presented site plan. The motion was seconded ,` by Supervisor Johnson and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett I NAYS: None 788-7 Petition of Roanoke Vallev Shoppinct Center Association requesting amendment of conditions of a tract containing 5.17 acres, to construct a shopping center, located at the northeast intersection of Williamson Road and Clubhouse Drive in the Hollins Magisterial District. APPROVED WITH PROFFERS Mr. Castellow stated that this request amends previously proffered conditions so the petitioner may add 14,260 square feet of retail space to an existing shopping center. The ~ I original petition in August 1986 was proffered .that construction ,, ors July 26, 1988 would be in substantial conformity with the concept plan at that time. The petitioner would like to present a revised concept plan showing the proposed expansion of the shopping center. Supervisor Johnson expressed concern because those using the golf course had been parking in the area and this could create parking problems. Michael Smeltzer, attorney for the petitioner, advised that this was a problem, but not the petitioner's responsibility since they are trespassing. Supervisor Johnson moved to grant the amendment of conditions. The motion was seconded by Supervisor Nickens and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned parcel of land which is contained in the Roanoke County Tax Maps as Parcel 27.18-3-13 and recorded in Deed Book and legally described below, be rezoned from B-2 Business District to B-2 Business District with amended Concept Plan dated June 6, 1988 BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that July 26, 1988 he be directed to reflect that change on the official zoning map f Roanoke County. BEGINNING at a point on the easterly right-of-way line of Williamson Road, U. S. Highway Routes No. 11 and 221, 80 feet wide on the line of the lands of "North Hills", subdivision at Corner 1; thence with the line thereof N. 790 15' E., 450 feet to Corner 2; thence with the line of the lands of Waldron Homes, Inc., S. 100 42' E. 900.39 feet of Corner 3 on the northern line of Club House Drive 60 feet wide; thence with the northern line of said street S. 790 18' W., 425.00 feet to Corner 4 of curve on the northern line of said street; thence with a curved line to the right whose radius is 25.00 feet, whose tangent is 25.00 feet, an arc distance of 39.27 feet to Corner 5 on the easterly right-of- way line of said Williamson Road; thence with the easterly right-of- way line of said Williamson Road N. 10° 42' W., 875.00 feet of Corner 1, the place of BEGINNING, as shown on plat of Brookside Shopping Center dated 22 August, 1977, made by Buford T. Lumsden & Associates, C.L.S. PROFFER OF CONDITIONS That the expansion of the brookside Shopping Center will be in accordance with the Concept Plan dated June 6, 1988. 788-8 Petition of Roanoke Land Development Corporation requesting rezoning from R-1, Residential to R-5, Residential of a tract containing 1.489 acres, to construct townhomes, located immediately northwest of the intersection of Roselawn Road (Route 689) ors July 26, 1988 and Pleasant Hill Drive (Route 1552) in the Windsor Hills Magisterial District. This petition was continued to August 23, 1988 at the request of the petitioner. 788-9 Petition of CBL Management, Inc. requesting rezoning from M-1, Industrial to B-2, Business of a tract containing 4.13 acres, to construct a shopping center, located on the west side of Merriman Road (Route 613) approximately 100 feet south of Starkey Road (Route 904) in the Cave Spring Magisterial District. CONTINUED FOR SIXTY DAYS Mr. Hartley presented the staff report. He reported that the proposal is to construct a neighborhood shopping center consisting of 34,000 square feet, housing a supermarket and five retail shops, and a potential building site fronting on Merriman Road. The main concern at the Planning Commission hearing was the access, and limited site distance at Merriman Road. The Va. Department of Transportation has recommended that the developers make sure that there is adequate site distance. There are substantial proffers to the petition. There were seven citizens in support and one in opposition at the Planning Commission hearing, and they recommended approval with the proffered conditions. Mr. Hartley advised that since the Planning Commission hearing, there is concern with the Crystal Spring Road and Starkey Road realignment. Supervisor Robers moved to continue the public hearing for 60 days to study the potential affect of the proposed road changes. The motion was seconded by Supervisor Johnson. Supervisor Johnson also requested a report on M-1 zoning in the County and the affect on the 75/25 program of changing these zonings to B. Supervisor Nickens offered a substitute motion to approve the petition. The motion was seconded by Supervisor Johnson. Supervisor Nickens withdrew his motion. Steve Tingle, representing the petitioner, requested a 30 day continuance instead of a 60 days. Supervisor Nickens moved a substitute motion to continue for 30 days. The main motion to continue for 60 days was carried by the following recorded vote: AYES: Supervisors Johnson, Robers, Garrett NAYS: Supervisors McGraw, Nickens X59 July 26, 1988 788-10 Public Hearing on the adoption of a resolution requesting the Circuit Court of Roanoke County to enter an order to hold a referendum on the question of changing the method of selection of members of the County School Board, as provided in Section 22.1-42 of the Code of Virginia, 1950, as amended. County Attorney Paul Mahoney reported that the Board of Supervisors adopted a motion of June 14, 1988 to hold this public hearing for citizen comment on changing the method of selection of school board members- to selection by the Board of Supervisors. If the proposed resolution is adopted, the Circuit Court will schedule this referendum on November 8, 1988. He advised the board on the progress of a decision concerning the method of school board selection presently before the courts. The following citizens spoke on this issue: 1. Rita Watson, 66228 Wendover, spoke in opposition to the referendum. 2. Dr. H. E. Bowling, 6164 Newport Road, Catawba, spoke in opposition to the referendum. 3. Mary Noon, 6715 Fair Oaks Road, spoke in opposition to the referendum. 4. T. C. Fisher, 6708 Greenway Drive, spoke in support of the referendum. 5. Dr. Willis P. Lanier, Jr., 4743 Woodley Drive, spoke in opposition to the referendum. Supervisor Nickens moved to table the matter. There was no second and the motion died. Supervisor McGraw moved that the resolution be placed before the board for adoption at the first meeting in August. The motion was seconded by Supervisor Robers. AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: FIRST READING OF ORDINANCES 1 Ordinance accepting an offer and authorizincr convevance of a right of-wav and easement to Appalachian Power Company for reen Hill Park: Mr. Mahoney advised that this will donate the necessary right-of-way and easement located off Route 639 at Green Hill Park. Supervisor Nickens moved to approve the first reading of the ordinance. The motion was seconded by Supervisor McGraw and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None July 26, 1988 os~o 2 Ordinance accepting an offer and authorizing conveyance f an easement to Appalachian Power Company at the Firms ~n~ Rescue Traininq Center: Supervisor Nickens moved to approve first reading of the ordinance. The motion was seconded by Supervisor McGraw and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: SECOND READING OF ORDINANCES 1 Ordinance amending and reenacting Chapter 5,Animals and Fowl, of the Roanoke County code concerning the licensing of dons and rabies control: Supervisor Nickens moved to approve the ordinance. The motion was seconded by Supervisor Johnson and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None ORDINANCE 72688-11 AMENDING AND REENACTING CHAPTER 5, ANIMALS AND FOWLS. OF THE ROANOKE COUNTY CODE CONCERNING THE LICENSING OF DOG AND RABIES CONTROL WHEREAS, by Chapter 538, Virginia Acts of Assembly, 1988 Session, Section 3.1-796.85 of the 1950 Code of Virginia, was amended to require the licensure of any dog four months old or older owned by any person; and WHEREAS, by the same chapter, Section 3.1-796.97:1 was added to the _1950 Code of Virginia, as amended, requiring vaccina- tion for rabies of all dogs and domesticated cats by a currently licensed veterinarian and setting forth the standards for such vaccine. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia as follows: 1. That Chapter 5, Animals and fowl of the Roanoke County Code be amended and reenacted to read as follows: Sec. 5-41. Required It shall be unlawful for any person to own a dog six ~6~ four 5,4~. months old or over in this county, unless such dog is currently licensed under the provisions of this division. Sec. 5-45. When and where tax due and pay ble• 6: July 26, 1988 The license tax on dogs shall be due and payable at the office of the County Treasurer as follows: (1) On or before January 1 and not later than January 31 of each year, the owner of any dog six- ~6} four (4) months old or older shall pay such tax. (2) If a dog shall become six- ~6} four (4) months of age or if a dog over six- ~6} four (4) months of age unli- censed by this county shall come into the possession of any per- son in this county between January 1 and October 31 of any year, the license tax for the current calendar year shall be paid forth- with by the owner. (3) If a dog shall become six-~6} four (4) months of age or if a dog over six- ~6} four (4) months of age unli- censed by this county shall come into the possession of any per- son in this county between November 1 and December 31 of any year, the license tax for the succeeding calendar year shall be paid forthwith by the owner and such license shall protect the dog from the date of payment of the license tax. Sec. 5-50. Taa to be worn by doa; exceptions. (a) A dog license tag shall be securely fastened to a substantial collar by the owner or custodian of the dog and worn by such dog. It shall be unlawful for the owner or custodian to permit any licensed dog six-~6} four (4) months old or over to run at large at any time without a license tag. (b) The owner of a dog may remove the collar and li- cense tag required by this section when the dog is engaged in lawful hunting; when the dog is competing in a dog show; when the dog has a skin condition which would be exacerbated by the wear- ing of a collar; when the dog is confined; or when the dog is under the immediate control of its owner. (c) Any dog not wearing a collar bearing a license tag of the proper calendar year shall prima facie be deemed to be unlicensed, and in any proceeding under this article, the burden of proof of the fact that such dog has been licensed or is other- wise not required to bear a tag at the time shall be on the owner of the dog. Sec. 5-66. Vaccination required. (a) It shall be unlawful for any person to own, keep, hold or harbor any dog or cat over the age of six-~6} f ur :~Q6.2 July 26, 1988 ~_ months within the county, unless the dog or cat has been vac- cinated with vaccine licensed by the United States Department f Agriculture for use in that species within a period of Ytie immediately preceding thirty-six (36) months. (b) Any person transporting a dog stx- -E6 }- four (4) months of age or over into the county from some other jurisdic- tion shall be required to comply with this section within thirty (30) days after bringing the dog into the county. Sec. 5-67. Vaccination certificate At the time of vaccination of a dog or cat pursuant to Section 5-66, a certificate shall be issued to the owner of the dog or cat, which certificate shall be properly executed and signed by a r~irrently licensed veterinarian, and shall certify that the dog or cat has been vaccinated as required by Section 5-66. The certificate shall show the date of vaccination, a brief description of the dog or cat, and its sexof nsu hr cea tifia the name of the owner of the dog or cat. A ccounty s animal con- cate shall be sent at once to the ee~zr~tp ' trol officer and kept on file ral~ere at which office duplicate copies may be obtained by the dog's or cat's owner, upon payment of such fee as is prescribed by the Board of Supervisors. Sec. 5-68. Impoundment of unvaccinated dogs or cats. (a) Any dog or cat found in the county which is not vaccinated as required in division shall be impounded by the ani- mal control officer or other officer and he h dog hor a c t may ebe ter for a period of seven (7) days. vaccination of returned to its .owner, upon proof of ownership, the dog or cat, and payment of the cost of impounding the dog or cat. Such payment shall not relieve the owner from prosecution for violating Section 5-66. (b) At the expiration of the seven-day (7) period, any dog or cat impounded under this section and not claimed by its owner may be disposed of in accordance with the provision of Sec- tion 29-213..-G6 3 1-796.96 of the code of Virginia. 2. Severability. The sections, paragraphs, sentences, clauses of this chapter are severable, and if any phrase, clause, sentence, paragraph, or section of this chapter shall be declared unconstitutional or invalid by the valid judgment or decree of a court of competent jurisdiction, the remaining phrases, clauses, sentences, paragraph:, and sections of this chapter shall remain valid. 6 ~ July 26, 1988 3. This ordinance shall be in full force and effect from and after August 1, 1988. IN RE: CITIZENS COMMENTS AND COMMUNICATIONS a resident 1 Mr Carl Wrictht. 536'7 Indian Grav~~~~ of the Clearbrook area theok roroseds Buck gMountains Landfillf Sitet area in opposition to P P He presented written documentation from a variety of sources also opposed to the landfill site. rland Av n N E presented 2. Minnie Re nol s a petition opposed to the building of a 28 unit motel being built between E'lorisadd tionald fwoodingsoandR acdcess Ttraff c dfrom are concerned about the proposed motel. Supervisor Johnson expressed concern about the legality of the permits and the prOOCess andestdorm cretentionf plansnvestigate the property, the permit p Daniel R. Ote 5346 Palm V lle Road, also spoke in opposition to the proposed moand bhea rezoningaonl Peters flooding problems in Palm Valley, ro erty Creek Road. His understanding is that the pond on the p p will be channeled into his neighborhood. IN RE: ADJOURNMENT At 8:50 p.m., Supervisor Johns Su ervvisoro N ackens and meeting. The motion was seconded by p carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None Lee Garrett Chairman M-/ August 9, 1988 .fl s ~4 ~ Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 August 9, 1988 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of August, 1988. IN RE: CALL TO ORDER Chairman Garrett called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard Robers, Supervisors Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: Supervisor Steven A. McGraw STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. Hubbard, Assistant County Administrator of Community Services and Development; Don M. Myers, Assistant County Administrator for Management Services; Joseph Obenshain, ~~ 65 ~~ IN RE: August 9, 1988 Assistant County Attorney, Deputy Clerk OPENING CEREMONIES Mary H. Allen, ` The Reverend Steve Harris, The invocation was given by Baptist Childrens' Home. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS Supervisor Nickens requested that Item K-6 be added to the Agenda, a resolution of support for a request from the Greater Roanoke Transit Company for oil overcharge refund for the RADAR/CORTRAN program. IN RE: NEW BUSINESS 1 Resolution reauesting a referendum of +-nP Question School Board :_ Because of Supervisor McGraw's absence, Supervisor Johnson moved to continue this item to August 23, 1988. The motion was seconded by Supervisor Robers and carried by the following recorded vote: August 9, 1988 AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw .~ u+a - Cleanup' County Administrator Elmer Hodge advised that t e •in the Dixie Caverns Landfill is currently in progress. cleanup When the slag/fly ash was disposed of in the landfill in the late 60's and early 70's, it was not known to be harmful in any way. Only recently has it been determined that extra precaution should be used. Roanoke County and Roanoke Electric Steel have now come to an agreement and will share equally the costs associated with the cleanup of the slag/fly ash. The estimated direct cost for the cleanup is $800,000 of which the County's share will be half. In response to a question from Supervisor Garrett, Mr. Hodge advised that the arrangement calls for both Roanoke future Electric Steel and the County to share the costs of any problems. The County had handled the costs of the sludge and paint drum removal and will try to get these costs back from the other entities. Supervisor Johnson moved to approve the execution of the agreement and appropriation of $400,000 for the County's share of the expense. The motion was seconded by Supervisor Nickens and carried by the following vote: . o~s~~ ~r t 9, 1988 AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw Report on the Roanoke County smoking policy: Director of Human Resources Keith Cook reported that the The Department of Human Resources has been developing a smoking policy for county buildings and facilities. The Smoking Policy Committee was established and included smokers and nonsmokers representing all county buildings, members of the Employee Advisory Committee, the Roanoke County Health Department, the American Lung Association and the Roanoke Valley Alive and Well Coalition. Mr. Cook presented the proposed policy which establishes guidelines for smoking. He stated that the Courthouse and County Jail are not covered by the attached policy, based on the unique characteristics of these buildings. Staff is recommending that the Board review the proposed Smoking Policy and offer suggestions. The policy will then be reviewed with the Smoking Policy Committee and department heads. Staff is also requesting an appropriation of funds for air filters for use in common areas . Supervisor Garrett felt that the six-month transition period was too long. Mr. Cook responded that it could be accelerated. Supervisor Johnson felt that the appropriation for air filters should not come from the fund balance as the report pass ~ August 9, 1988 c requested. Supervisor Nickens questioned whether the air filter devices are necessary, and asked if the schools were included. Mr. Cook responded that schools were not included in the policy. Supervisor Nickens moved to bring back the policy for a vote in 30 days. The motion was seconded by Supervisor Garrett and carried by the following vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw 4 Results of the action of surplus vehicles and Assistant County requests to add vehicles to the flee Administrator John Chambliss reported that the County, along with the City of Salem and County School Board held an auction for surplus vehicles on July 23. The County sold 34 vehicles and received $25,175 before deducting the auction expenses. Two pieces of fire equipment will be sold by sealed bid and several vehicles still need to be turned in for disposal. The County now has 355 vehicles. The policy set a total of 356 vehicles at their meeting on May 24, 1988. Several requests have been made for additional vehicles, including insurance of three Cave Spring Rescue Squad vehicles, a vehicle for the Commissioner of Revenue's office for administration of the meals tax program, and allowing the Clerk of Circuit Court to continue use of her vehicle even though the ~p 6~ 9 August 9, 1988 minimum mileage requirements are not met. Mr. Chambliss advised the Commissioner of Revenue's car will meet the 12,800 mile minimum limit. Staff recommended that the request of the rescue squad be approved, and the request of the constitutional officers be considered individually by the Board of Supervisors. Supervisor Nickens moved to authorize the County Administrator to amend the policy to allow for adding the Cave Spring Rescue Vehicles and one vehicle for the Commissioner of Revenue's office for meals tax administration and decal checking, as long as that vehicle meets the minimum mileage requirements. The motion was seconded by Supervisor Robers and carried by the following vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw IN RE: REQUESTS FOR WORK SESSIONS 1 Request for a work session on the proposed street standards: Development Director Arnold Covey requested a work session on September 13, 1988. The Homebuilders have requested to be included in the work session. ~o~~,-o August 9, 1988 IN RE: FIRST READING OF ORDINANCES 1 Ordinance amending Cha pter 18 of the Roanoke C ounty Sewers and Sewage Disposal, conce rning the procedures and wells: Assistant County Attorney Joseph Obenshain reported that the Board of Supervisors decided on July 26, 1988 to retain the County's septic tank permit fee and have the County Treasurer collect both the County and State fees. The Board also requested that the staff develop a process by which a County resident could complete the application and fee process in one location. The County ordinance has been amended to include these procedures. No one was present to speak to the ordinance. Supervisor Nickens moved to approve first reading of the ordinance. The motion was seconded by Supervisor Robers and carried by the following vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw IN RE: SECOND READING OF ORDINANCES 1 Ordinance acce p ina an offer and authorizing the ~nvey ante of a right of wav and easement to _Ap palachian P ower ~ll~ ` : ~ ~ August 9, 1988 m n f r Green Hill Park: Mr. Obenshain advised that Appalachian Power has requested that the County of Roanoke convey this right-of-way. No one was present to speak to the ordinance. Supervisor Johnson moved to approve the ordinance. The motion .was seconded by Supervisor Nickens and carried by the following vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw ORDINANCE 8988-3 ACCEPTING AN OFFER AND AUTHORIZING THE CONVEYANCE OF A RIGHT-OF-WAY AND EASEMENT TO APPALACHIAN POWER COMPANY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been de- clared to be surplus and is being made available for other public uses, i.e. utility easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on July 26, 1988; a second reading was held on August 9, 1988; and ,. ~~ 0'7~ 2 August 9, 1988 3, That the right-of-way and easement are located on property owned by Roanoke County in the Catawba Magisterial Dis- trict located off of Route 639 at Green Hill Park; and 4. That the offer of Appalachian Power Company in the amount of $1.00 is .hereby accepted and all other offers are re- jected; and 5. That the proceeds from the sale of the right-of-way and easement are to be allocated to the capital reserves of Roa- noke County; and 6. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, Robers, Garrett NAYS: None 2 Ordinance accepting an offer and authorizing Fire and Rescue Training Cen er: Mr. Obenshain reported this easement is necessary for the next phase of the regional fire and rescue training center. No one was present to speak to the ordinance. . o~~ August 9, 1988 Supervisor Nickens moved to approve the ordinance. The motion was seconded by Supervisor Robers and carried by the following vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw ORDINANCE 8988-4 ACCEPTING AN OFFER AND AUTHORIZING THE CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY AT THE FIRE AND RESCUE TRAINING CENTER BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section-16.01 of the Charter of Roanoke County, the subject property has been de- clared to be surplus and is being made available for other public uses, i.e. utility easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on July 26, 1988; a second reading was held on August 9, 1988; and 3. That the easement is located on property owned by Roanoke County in the Catawba Magisterial District located on the westerly side of Virginia Secondary Highway 630 (Kessler Mill Road), Roanoke County Public Service Center; and '• ~~Q~ ~ ~ August 9, 1988 4. That the offer of Appalachian Power Company in the amount of $1.00 is hereby accepted and all other offers are re- jected; and 5. That the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and g, That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, Robers, Garrett NAYS: None ABSENT: Supervisor McGraw IN RE: APPOINTMENTS 1 Commu nity Corrections Re sources Boar ds Supervisor Nickens nominated Bernard Hairston to another one-year term expiring August 13, 1989. 2 Landfill Advisory committee: Supervisor Johnson nominated Harold Richardson to represent the Hollins Magisterial District. .. ~Q"7 5 Au ust 9 1988 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS ,~i~t~ervisor Robers reported on the Northern Virginia Day plans, and announced that invitations to business .leaders in the Roanoke Valley will be issued soon. He also announced that the Roanoke City representative will attend the next Roanoke Valley Cooperation Committee meeting. Supervisor Nickens asked Director of General Services Gardner Smith for an update of the next phase of the automated ` were not ) refuse program. Mr. Smith advised that the containers yet available and the delivery date is now August 12. The next phase will begin when containers are delivered. Supervisor Nickens also asked Mr. Hodge to bring back a status report on employees in the Sheriff's Department and whether they are a part of the County's personnel plan. He further suggested that the board members participate in the health risk appraisal planned for August 26, 1988. IN RE; CONSENT AGENDA Supervisor Johnson moved to approve the Consent Agenda with the addition of Item 6. The motion was seconded by Supervisor Robers and carried by the following vote: August 9, 1988 AYES: NAYS: ABSENT: Supervisors Johnson, Robers, Nickens, Garrett None Supervisor McGraw •J O ~~; RESOLUTION N0. 8988-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM k - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for August 9, 1988, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Confirmation of Library Board. Committee appointment to the 2. Request for acceptance of Woodmont Drive into the Virginia Department of Transportation Secondary System. 3. Acquisition of pipeline crossing I-81 and sewer easement through Huffman Estate property. 4. Acquisition of sewer easement through Harris Estate Property. 5. Resolution requesting acceptance into the Va. Department of Transportation Secondary System of streets in the Cherokee Hills subdivision. 6. Resolution supportfor usee f the OilatOve rOha~ge Transit Company Refund for the RADAR/CORTRAN Program. ~:: ~ ~,~ August 9, 1988 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw r AMENDED RESOLUTION 8988-5.b REQUESTING ACCEPTANCE OF WOODMONT DRIVE, FROM ITS INTERSECTION WITH CAVE SPRING LANE TO ITS TERMINUS AT THE CUL-DE-SAC, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of James H. Buckland and Lloyd G. Lazarus that Woodmont Drive be accepted and made a part of the Secondary System of State Highways under SectioA 33.1-229 of the Virginia State Code. 2, That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been August 9, 1988 dedicated by virtue of a certain map/maps known as Woodmont Manor, Section 3 Subdivision which map was recorded in Plat Book 10, Page 59, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on May 11, 1987, and Woodmont Manor, recorded in Plat Book 6, Page 87, on May 12, 1967, and that by reason of the recordation of said maps no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3, That said road known as Woodmont Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, Robers, Garrett NAYS: None ABSENT: Supervisor McGraw RESOLUTION $988-5.e REQUESTING ACCEPTANCE OF BUFFALO CIRCLE, BLACKHAWK CIRCLE, TEE WHITE EAGLE LANE, BUCKSKIN LANE, CANOE CIRCLE, PEE LANE, WARRIOR DRIVE, WARBONNET ROADDEPARI~TMENT OF C TRANSPORTAO IONC SECONDAR o THE VIRGINIA ROAD SYSTEM ~~-g~~ August 9, 1988 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That this matter came this day to be heard upon the proceedings therein and upon the application for: a. White Eagle Lane, a section of road extending from Cherokee Hills Drive (Route 1161) in a northeasterly direction to Buffalo Circle for a distance of 0.06 miles . b, Buffalo Circle extending in a northwest - southeast direction from a T-turn around to a cul-de-sac and intersecting with White Eagle Lane for a distance of 0.15 miles. c, Blackhawk Circle extending from Buffalo Circle in a southwest direction to a cul-de-sac for a distance of 0.04 miles. d. Tee-Pee Lane extending from Cherokee Hills Drive (Route 1161) in a southerly direction to Warrior Drive for a distance of 0.07 miles. e. Warrior Drive extending in a northwest - southeast direction from a T-turn around to a cul-de-sac and intersecting with Tee-Pee Lane for a distance of 0.20 miles. 080 August 9, 1.988 f. Buckskin Lane extending from Cherokee Hills Drive (Route 1161) in a northerly direction to a cul-de-sac for a distance of 0.08 miles. q, Canoe Circle extending from Cherokee Hills Drive (Route 1161) in a northerly direction to a cul-de-sac for a distance of 0.07 miles. Warbonnet Road extending from Cherokee Hills Drive h. (Route 1161) in a northerly direction to a cul-de-sac for a distance of 0.10 miles. Tomahawk Circle extending from Warbonnet Road in a i. westerly direction to a cul-de-sac for a distance of 0.09 miles. j, Scout Circle extending from Cherokee Hills Drive (Route 1161) in a southwesterly direction to a cul-de-sac for a distance of 0.09 miles. rah C-1 and funded pursuant Pursuant to Section 33.1-72.1, Parag P Section 33.1-75.1, Paragraph A of the Code of Virginia, of to 1950 as amended. That this Board does guarantee the Commonwealth of 2. Virginia an unrestricted right-of-way of 50 feet with necessary Page 59, dated easements for drainage as recorded in Plat Book 9, February 13, 1976, and deeds of later dates, of record in the Roanoke County Circuit Court Clerk's Office. ..~ 08~ 1 August 9, 1988 3. That this Board does certify that this road was open to public use prior to July 1, 1978, at which time it was open to and used by motor vehicles. 4. That this Board does certify that speculative interests are not involved. 5. That said roads known as White Eagle Lane, Buffalo Circle, Blackhawk Circle, Tee-Pee Lane, Warrior Drive, Buckskin Lane, Canoe Circle, Warbonnet Road, Tomahawk Circle and Scout Circle and which are shown on a certain sketch accompanying this resolution be, and the same is hereby established as public roads to become a part of the state secondary system of highways in. Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, Robers, Garrett NAYS: None ABSENT: Supervisor McGraw RESOLUTION 8988-5f SUPPORTING REQUEST FROM GREATER ROANOKE TRANSIT COMPANY FOR USE OF THE OIL OVERCHARGE REFUND FOR THE RADAR/CORTRAN PROGRAM :QS:2 August 9, 1988 WHEREAS, The Roanoke County Board of Supervisors was responsible for implementation of the CORTRAN Program and ram, and supports its continuation under the RADAR/CORTRAN Prog WHEREAS, from 1973 to 1980, certain oil companies overcharged for their products and a fund was established allowing these companies to refund these monies, and WHEREAS, The Greater Roanoke Transit Company has applied for these funds from the Virginia Department of Transportation, to allocate them to the RADAR/CORTRAN, and WHEREAS, RADAR/CORTRAN will use these funds for a $56,310 project which involves the computerization of vehicle data collection devices. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: 1, That the Board of Supervisors supports the request of the Greater Roanoke Transit Company to receive Oil Overcharge Refund money to be allocated to the RADAR/CORTRAN project, and 2. That a certified copy of this resolution be sent to Virginia Department of Transportation, and that 3 That certified copies of this resolution be sent to other Roanoke Valley localities urging them to support this request. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: ~; ~p~~ August 9, 1988 g; Supervisors Johnson, Robers, Nickens, Garrett AYE NAYS: None ABSENT: Supervisor McGraw IN RE: REPORTS The following reports have been received and filed: 1. Capital Fund Unappropriated Balance 2, General Fund Unappropriated Balance 3, Board Contingency Fund IN RE: CITIZENS COMMENTS AND COMMUNICATIONS s oke in Wanda Manual, 4930 Bower Road S. W., P changing the present method of selecting school opposition to board members by a School Board Selection Committee. IN RE' EXECUTIVE SESSION o into At 4:00 p.m•, Supervisor Garrett moved to g ursuant to the Code of Virginia, Section 2-1- executive session p The motion 49 (a) (2) to discuss acquisition of real estate. 3 the following s seconded by Supervisor Nickens and carried by wa vote: 084 August 9, 1985 AYES• Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw IN RE: OPEN SESSION At 4:30 p.m. Supervisor Johnson moved to return to open session. The motion was seconded by Supervisor Garrett and carried by the following vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw IN RE: ADJOURNMENT At 4.31 p.m., Chairman Garrett adjourned the meeting to tour the old and new William Byrd Middle Schools. Lee Garrett, Chairman August 23, 1988 ~- ! .. ` 085 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 August 23, 1988 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of August, 1988. IN RE: CALL TO ORDER Chairman Garrett called the meeting to order at 3:06 p.m. The roll call was taken. MEMBERS PRESENT: Robers,n Supervisors ~Bob1CL. CJohnson, RSteven A. McGraw, Harry C. Nickens MEMBERS ABSENT: Supervisor Nickens (arrived at 3:08 p.m.) STAFF PRESENT• Elmer C. Hodge, County Administrator; John M Chambliss, Assistant County Administrator for Human Services; John R. Hubbard, Assistant County Administrator of Community Services and Development; Don M. Myers, Assistant County Administrator for Management Services; Paul M. Mahoney, :-; o $ s IN RE: August 23, 1988 County Attorney, Clerk OPENING CEREMONIES Mary H. Allen, Deputy The invocation was given by the Reverend Sam Crews, Coopers Cove Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1 Resolution of Appr iation to J. R Jones for his service to the Roanoke Count Plannin Commission: Mr. Jones was not present to receive the resolution. Supervisor Nickens moved to approve the resolution. The motion was seconded by Supervisor McGraw and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION 823 8-1 OF APPRECIATION TO J. R. JONES FOR HIS SERVICE AS A MEMBER OF THE ROANOKE COUNTY PLANNING COMMISSION BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: os~ August 23, 1988 WHEREAS, J. R. Jones was first appointed to the Roanoke County Planning Commission for a four-year term on April 4, 1979, and subsequently was re-appointed on January 1, 1983, and January 1, 1987; and WHEREAS, during his tenure on the Planning Commission, his assistance was invaluable in developing and implementing the Land Use Plan, the Comprehensive Plan, and the Zoning Ordinance Update; and WHEREAS, for a period of nine and a half years, Mr. Jones did tirelessly and selflessly devote many hours to the business of Roanoke County and the Planning Commission, and at all times, he did capably serve the citizens of the County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County wishes to express its deepest appreciation and the appreciation of the citizens of Roanoke County to J. R. JONES for his many years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors extends its best wishes for continued success in all his future endeavors. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None O $~ S ~ August 23, 1988 2 Resolution of Appreciation to Virginia Farrow upon her retirement: Ms. Farrow was present and received the resolution. Supervisor Nickens moved to approve the resolution. The motion was seconded by Supervisor McGraw and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION 82388-2 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO VIRGINIA FARROW FOR TWENTY- FIVE YEARS OF SERVICE TO ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Virginia Farrow was first employed on January 16, 1963, as Deputy Commissioner by the Commissioner of the Revenue; and WHEREAS, Virginia Farrow was employed through the terms of three Commissioners of the Revenue, and was named the Chief Deputy Commissioner on January 1, 1980; and WHEREAS, Virginia Farrow has been a valuable asset to Roanoke County through her assistance to the citizens in preparing their personal property and Virginia income taxes. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation August 23, 1988 ~.~ and the appreciation of the citizens of Roanoke County to Virginia Farrow for over twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors extends its best wishes for a happy, restful and productive retirement. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None IN RE: NEW BUSINESS 1 Aporoval of resolution reauestina a referendum on hanaina the method of selecting school board members• County Attorney Paul Mahoney reported that on June 14, 1988, the Board of Supervisors adopted a motion calling for a public hearing to be held on July 26, 1988. This referendum is on the question of changing the method of selection of members of the Roanoke County School Board from the Selection Commission to the Board of Supervisors. Supervisor Johnson felt that the timing of this issue was poor, and also felt that the judiciary should not be involved in the selection of school board members. Supervisor Garrett O August 23, 1988 concurred with the timing and the politicalization of the process. Supervisor McGraw responded that he felt this was democratizing the process. Supervisor McGraw moved to approve the resolution, and that up to $10,000 be appropriated for an informational brochure The motion was seconded by Supervisor Robers and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None Mr. Hodge advised he would like to reimburse the Board Contingency Fund with $50,000 from the Fund Balance, and appropriate the funds for the brochure from the Board Contingency Fund. Supervisor recommended that Mr. Hodge come back to the board at the next meeting with bids and source of funds. RESOLUTION 82388-3 REQUESTING THE CIRCUIT COURT OF ROANOKE COUNTY TO ENTER AN ORDER TO HOLD A REFERENDUM ON THE QUESTION OF CHANGING THE METHOD OF SELECTION OF MEMBERS OF THE COUNTY SCHOOL BOARD, AS PROVIDED IN SECTION 22.1-42 OF THE CODE OF VIRGINIA, 1950, AS AMENDED. WHEREAS, the Board of Supervisors of Roanoke County determines that it is desirable to hold a referendum on the ques- tion of the method of appointment of members of the School Board of Roanoke County, as provided by Section 22.1-42 of the Code of Virginia, 1950, as amended; and, ~49.~~ August 23, 1988 WHEREAS, the Board held a public hearing on the ques- tion of such referendum on July 26, 1988 at 7:00 p.m. at the Roanoke County Administration Center at 3738 Brambleton Avenue, S.W.; and, WHEREAS, said public hearing was advertised in the Roanoke Times and World News on July 12, 1988 and July 19, 1988. NOW THEREFORE, BE IT RESOLVED by the Board of Supervi- sors of Roanoke County, Virginia, that said Board does respect- fully request the Circuit Court of Roanoke County to enter an order requiring the regular election officials on the day fixed in such order to open the polls and take the sense of the quali- fied voters of Roanoke County on the question of changing the method of appointment of members of the Roanoke County School Board from the Roanoke County School Board Selection Commission to the Roanoke County Board of Supervisors. BE IT FURTHER RESOLVED that the Deputy Clerk of the Board is hereby directed to certify a copy of this resolution and to present it to the judge of the Circuit Court for the County of Roanoke, and to file a certified copy of this resolution with the Clerk of the Circuit Court for the County of Roanoke. On motion of Supervisor McGraw to adopt resolution and authorize funding up to $10,000 for informational brochure, seconded by Supervisor Robers and carried by the following recorded vote: 0~9; ~ August 23, 1988 AYES: Supervisors Johnson, McGraw, Robers, Garrett NAYS: Supervisor Nickens ABSENT: None 2 Request to amend Roanoke County's Bondina Policy for Subdivision and Site Development: Development Director .Arnold Covey advised this would item would amend the present bonding policy to reflect organizational changes and require self-extending language on all newly issued Letters of Credit, which would extend the expiration date of the Letters of Credit. Staff recommends approval of both changes to the bonding policy. Supervisor McGraw moved to approve staff recommendation. The motion was seconded by Supervisor Robers and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 3 Report and Recommendations concerning on-site Aerobic Wastewater Treatment Svstem~. Acting Zoning Administrator Jon Hartley reported that the Planning Commission and staff has met with vendors, the Water Control Board and the Health Department to research this issue. The County code presently prohibits these systems. The research indicates that there are chronic maintenance problems where these are allowed. The Planning Commission recommends that an ordinance be prepared allowing individual on-site systems as replacement systems only :.-o.~:~ August 23, 1988 for failed systems where there is a hardship or emergency situation. In response to a question from Supervisor Robers, Mr. Hartley advised lifetime maintenance by the contractor would be a problem and they are exploring solutions. He further advised that the Heath Department would work with Planning to determine the definition of an emergency. He reiterated that the recommendation only includes current systems that failed. Supervisor Johnson advised he was concerned about enforceability of the regulations and that the County would ultimately bear responsibility for future problems. Supervisor McGraw stated he could not support an ordinance unless it responded to all the problems outlined. Supervisor Nickens stated that he felt the amendment should be approved because there are presently no alternatives available for those with failed septic systems. Supervisor Robers concurred. Supervisor McGraw moved that the ordinance not be amended and the code remain the same, prohibiting use of individual aerobic systems, and that the staff work with the Health Department to improve sewage disposal in subdivisions prior to plat recordation. The motion was seconded by Supervisor Johnson and carried by the following vote: AYES: Supervisors Johnson, McGraw, Garrett p~ 4 August 23, 1988 NAYS: Supervisors Robers, Nickens 4 Approval of Resolu ion increasinct mileage reimbursement for personal use of automobile: This issue would raise the mileage reimbursement for the use of personal vehicles while conducting County business to 22.5 per mile for the first 15,000 miles-and 11~ per mile for all miles over 15,000. Supervisor Nickens moved to adopt the resolution. The motion was seconded by Supervisor McGraw and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett '~ NAYS: None RESOLUTION 82388-6 AMENDING RESOLUTION 10-14- 86-209 ALLOWING MILEAGE REIMBURSEMENT FOR MILEAGE IN BUSINESS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution 10-14-86-209 adopted October 14, 1986, allowing mileage reimbursement for the use of personal vehicles while conducting County business be, and hereby is, amended to provide a reimbursement of 22.5 per mile for the first 15,000 miles and 11C per mile for all miles over the first 15,000 miles; and 1. That this rate shall be in full force and effect for mileage expenses incurred from and after September 1, 1988. U~9 5 August 23, 1988 On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None Approval of a Mutual Aid Agreement wi h Floyd ntv for Fire Protection and Emeraencv Medical Services: Mr. Mahoney reported that County staff has been involved with staff from Floyd County to negotiate a mutual aid agreement for fire protection and emergency medical services. The Floyd County Board of Supervisors approved this agreement on August 15, 1988. Supervisor Garrett moved to authorize the County Administrator to execute the agreement. The motion was seconded by Supervisor Nickens and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: REQUESTS FOR WORK SESSIONS 1 Request for Work Session on the 1989 Legislative Package: Supervisor Johnson moved to set the work session for September 13, 1988. The motion was seconded by Supervisor McGraw and carried by the following vote: P 'V'~ ~ August 23, 1988 AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: APPOINTMENTS grievance Panel: Supervisor Nickens nominated Thomas T. Palmer to another two year term. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS ,SjigPrvisor Johnson directed the legal staff to research consolidation and how this could affect both county citizens and the Board of Supervisors. He advised he felt projects such as the Spring Hollow Reservoir and the search for a landfill site should go f orward despite consolidation efforts. He stated he felt that the September 1 deadline for Roanoke City to make a decision on participation in the reservoir should not be extended. Mr. Hodge responded he would advise the City. Supervisor McGraw announced that the Assistant City Manager for Roanoke City will be attending the Roanoke Valley Cooperation Committee as well as David Bowers. He also informed the board that the VACO/VML Task Force would be presenting a single proposal to the Grayson Commission. 0 9 ~'?' ' August 23, 1988 supervisor Nickens expressed appreciation to the volunteer and paid fire and rescue personnel who battled a fire in his neighborhood during a very sever storm recently. ~pPrvisor Robers announced that plans are proceeding for the economic development trip to Northern Virginia. He reminded those present that the Roanoke Valley Cooperation Committee will meet Friday, August 26, 1988. Supervisor Garrett_ advised he will be in Williamsburg for several days and Vice Chairman Robers will act as Chairman in his absence. IN RE: CONSENT AGENDA Supervisor Johnson moved to approve the Consent Resolution. The motion was seconded by Supervisor Robers and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION N0. 82388-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: >~~Q9.8 August 23, 1988 1. That that certain section of the agenda of the Board of Supervisors for August 23, 1988, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Minutes of Meetings - April 12, 1988, April 26, 1988. 2. Confirmation of committee appointments to the Community Corrections Resources Board and recommendations to the Landfill Citizens Liaison Committee . 3. Request for acceptance of Meadow Valley Circle and Orchard Valley Circle into the VDOT Secondary System. 4. Request for acceptance of Red Barn Lane into the VDOT Secondary System. 5. Request for a Raffle Permit from the Northside High School Band Boosters. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION 82388-8.C REQUESTING ACCEPTANCE OF 00 g ' August 23, 1988 RED BARN LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That this matter came this day to be heard upon the proceedings herein, and upon the application for Red Barn Lane, from the intersection with Route 1096 to the terminus at the cul-de-sac for a distance of 0.17 miles, to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map known as Section 2, Little Tree Acres Subdivision which map was recorded in Plat Book 9, P age 322, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on May 14, 1985, and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Red Barn Lane and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only ~o~.~ August 23, 1988 from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None RESOLUTION 82388-8.b REQUESTING ACCEPTANCE OF MEADOW VALLEY CIRCLE AND ORCHARD VALLEY CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Meadow Valley Circle from the intersection with Route 1390 to the terminus at the cul-de-sac for a distance of 0.09 miles and Orchard Valley Circle from the intersection with Route 1390 to the terminus at the cul-de-sac for a distance of 0.14 miles to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said roads have been dedicated by virtue of certain maps known as Section One and August 23, 1988 ~ ~ 1~ ~ Q Section Two of Meadowcreek Subdivision which maps were recorded in Plat Book 9, Page 305, and Plat Book 9, Page 345, respectively, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on September 5, 1984 and November 12, 1985, respectively, and that by reason of the recordation of said maps no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3, That said roads known as Meadow Valley Circle and Orchard Valley Circle and which are shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None IN RE: REPORTS ~. ~ 2 ~ August 23, 1988 __ r=- Dana Long was present to answer questions on the Meals Tax report. Supervisor Nickens moved to receive and file the following reports. The motion was seconded by Supervisor McGraw and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 1. Capital Fund - Unappropriated Balance 2. General Fund - Unappropriated Balance 3. Reserve for Board Contingency Fund 4. Report on Meals Tax IN RE: EXECUTIVE SESSION At 4:15 p.m., Supervisor Garrett moved to go into Executive Session pursuant to the Code of Virginia, 2-1-344 (a) (3) acquisition or use of real property for public purposes; (7) consultant with legal counsel pertaining to potential litigation. The= motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: OPEN SESSION I 0 ~$ August 23, 1988 At 6:05 p.m., Supervisor Garrett moved to return to open session. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: RECESS At 6:06 p.m., Chairman Garrett declared a dinner recess. IN RE; EVENING SESSION At 7:05 p.m., Chairman Garrett reconvened the meeting. IN RE: PUBLIC HEARINGS 888-1 Petition of R anoke Land Development Corp._ to rezone a 1.489 acre tract from R-1, Residential to R-5, Residential to construct townhomes located immediately northwest of the intersection of Roselawn Road (Route 689) and Pleasant Hill Drive (Route 1552) in the Windsor Hills Magisterial District. (CONTINUED FROM JULY 26, 1988) APPROVED WITH PROFFERED CONDITIONS Planner Dale Castellow presented the staff report. He ;10..4 August 23, 1988 advised this rezoning is for the purpose of constructing two buildings each containing six townhouse units. The development The is consistent with the future Land Use Plan and map. significant impact factors focus on access and interior circulation. There is a five percent grade at the entrance which increases to 14$ on the access drive. There is insufficient turn around space to accommodate fire and rescue vehicles. At the Planning Commission there were 60 citizens opposed to the rezoning. They expressed concern about traffic congestion, and schools and the proposal would have an adverse affect on county future townhouses in the area. The would set a precedent for Planning Commission recommended approval. Frank Selbe, attorney for the petitioner was present. He outlined the plans for the project and advised they would be Williamsburg type townhomes. He announced that they had proffered the size of the cul-de-sacs to allow for emergency vehicles to turn around. He advised that the entrance and eggress of the project meets the specifications of the Virginia Department of Transportation. Mr. Selbe.stated they had met with the homeowners associations in the neighborhood to address their concerns about six weeks prior to the public hearing. The following citizens spoke in opposition to the proposed rezoning: 1~0 5 August 23, 1988 1, Will Estes, 4920 Cave Spring Circle, President of Southwest County Civic Association, presented a petition signed The were by 250 citizens in the area opposed to the rezoning. Y concerned with the density of the project, potential traffic hazards, and change in the character of the neighborhood. 2, Lew Bowling, 4928 Pleasant Hill Drive, requested that the development be downscaled because of its density, and the 14~ grade entrance. 3, Tom Tyree, 4909 Grape Tree Lane, representing Nichols Estates Homeowners Association. He was concerned about the intersection of Roselawn and Route 221. ' Supervisor Garrett advised he was concerned about the traffic circulation and the turn around for fire and rescue vehicles. He also felt that the petitioners should have met more recently with the neighborhood. Supervisor Johnson ro osed density of the project. He expressed concern with .the p P stated he could not support the proposal until Route 221 is improved. Supervisor Garrett moved to deny the petition. The motion was seconded by Supervisor Johnson and carried by the following vote: AYES: Supervisors Johnson, Garrett NAYS: Supervisors Robers, McGraw, Nickens 1 ~~0 6 . t 23, 1988 rove the rezoning with Supervisor Nickens moved to app red conditions. The motion was seconded by Supervisor proffe McGraw and carried by the following vote: Supervisors Robers, McGraw, Nickens AYES: Supervisors Johnson, Garrett NAYS: FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned Tax Maps arcel of land which is contained in the Roanoke County all P s Parcel 86.08-4-21 and recorded in Deed Book and eg -5 a escribed below, be rezoned from R-1 Residential District to d Townhouse District BE IT FURTHER ORDERED that a copy of this order be mitted to the Secretary of the Planning Commission and that trans e be directed to reflect that change on the official zoning map h of Roanoke County. A tract of land containing 1.498 as shown on a map prepared for C. L. and acres, David.Dick, dated September 25, Mary Ann Arther by is of record in the 1965, a copy of which map Clerk's Office of then Deed Booko1203f Page 240ounty of Roanoke, Virginia the same property conveyed to deedd dated Being Nichols and Elizabeth R. Nichols Y and Mary B• February 7, 1984 from Delma B•of°urecord in the Young, husband and wife, aforesaid Clerk's Office in Deed Book 1203, page 239. I August 23, 1988 PROFFER OF CONDITIONS ~o~ 1. Total project density shall not exceed 12 units to be constructed on 1.48 acres. 2. Site lighting shall be arranged so as to light only the subject property and no interior light poles will exceed 10 feet in height: 3, All screening and buffering shall be in accord with County ordinance. 4. Signage shall be limited to one 32 sq. ft. installation. No outdoor billboard advertising shall occur on site. 5, Site to be developed in substantial conformity with the site plan of Marsh, Witt & Martin, P. C. 6. Site development shall incorporate all reasonable access and turn around improvements as may appear necessary to county officials during the site plan review process. ggg-2 Petition of The Hobart ompanies Ltd. to amend the conditions on a Use Not Provided for Permit on a 4.974 acre tract located on the south side of Peters Creek Road (Route 117) immediately south of Deer Branch Road (Route 842) in the Hollins Magisterial District. APPROVED WITH PROFFERED CONDITIONS ~ August 23, 1988 +-10.~ __ Planner Jon Hartley presented the staff report. The request will amend the proffered concept plan approved on April 26, 1988. The petitioner is requesting an additional access point to Peters Creek Road in lieu of a shared access. There was no opposition at the Planning Commission hearing. If an additional median cut is allowed by the Va. Department of _ Transportation the petitioner agrees to share that with the Hollins Branch library. Supervisor Johnson moved to approve the petition with proffered conditions. The motion was seconded by Supervisor McGraw and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None FINAL ORDER NOW, THEREFORE BE IT ORDERED that the proffers on the aforementioned parcel of land which is contained in the Roanoke County Tax Maps as Parcel 27.14-2-12 and a portion of 27.14-2-13 and recorded in Deed Book and legally described below, be amended. BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that August 23, 1988 1~~ he be directed to reflect that change on the official zoning map of Roanoke County. A 4.974 acre parcel of land, generally located in the 6600 block on the south side of Peters Creek Road, within the Catawba Magisterial District, and recorded as a portion of Parcel 27.14-2-12 and a portion of Parcel 27-14-2-13, in the Roanoke County Tax Records. PROFFER OF CONDITIONS 1. Development will be in substantial conformity with the site plan of Ernie Rose, Inc., previously submitted, with the exception of the entrance pattern which will be in substantial conformity with the plan of Buford T. Lumsden and Associates, dated June 29, 1988. If permitted by the Virginia Department of Transportation, Petitioner agrees to attempt to coordinate median crosscut on Peters Creek Road with Roanoke County, to serve Hollins branch library. 2. Uses to be limited to: office, retail sales, service industry uses together with warehousing and light manufacturing as allowed in Section 21-24-1, M-1 Light Industrial District, (A) (1), (3) (4), (5) and (6) of the Roanoke County Code with the provision that no M-1 uses will be permitted on the outparcel. 1.1.E August 23, 1988 3. Stand-alone sign shall not be greater than 48 square feet exclusive of the signage on the outparcel. Signage on the outparcel shall not exceed 36 square feet. 4. There shall be no outside storage of materials. 5. All lighting shall be directed- away from the adjoining residential property. 6. All building shall be constructed with brick on the front thereof. 7. That petitioner will construct a ten-year retention pond with a two-year run-off. ~ ggg-3 Petition of Ge,-aic~ w. Atkins to rezone a 0.28 acre tract from B-1, Business to B-2, Business to operate an office with sales and service located on the south side of Peters Creek Road (Route 117) approximately 100 feet west of its intersection with South Drive (Route 1864) in the Hollins Magisterial District. APPROVED WITH PROFFER OF CONDITIONS Mr. Castellow advised this proposed rezoning is for the purpose of operating a sales and service facility for electronic equipment. The proposed development is located in the area designated Transition on the land use plan. The significant impact factors include lack of available fire flow for this ~1 Y 1 August 23, 1988 location. There are proffered conditions. No one was opposed to the petition at the Planning Commission hearing and they recommended approval with the proffers. Supervisor Johnson moved to approve the petition with proffered conditions. The motion was seconded by Supervisor McGraw and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned parcel of land which is contained in the Roanoke County Tax Maps as Parcel 27.13-5-28.1 and recorded in Deed Book 1195 and legally described below, be rezoned from B-1 Business District to B-2 Business District BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the official zoning map of Roanoke County. Being New Parcel "B" according to Plat showing New Parcels "A" and "B" (to be known as Green Ridge South) and the vacation of Lots 11,12, 13, 14, 15, 27, 28 and eastern half of 26, Dillard Court 1 ~. 2 , August 23, 1988 (P>B> 2, page 169), Roanoke County, Virginia property of Fred A. Oyler and Bess M. Oyler, dated May 3, 1983, attached to an instrument of Vacation and Resubdivision of Lots made by Fred A. Oyler and Bess M. Oyler, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed .- Book 1195, Page 109. PROFFER OF CONDITIONS 1. The land will be used for the purpose of selling and servicing equipment related to Roanoke Scale & Equipment business activity or other sales and service businesses, (NCR, IBM, TEC, ECT.) . A portion of the building will be leased to any use in B- 1. 2. No billboards shall be erected on the property, and total signage shall not exceed 50 square feet. 3. All exterior lighting shall be directed only at the lot of the proposed use. 888-4 Public Hearing and resolution pursuant to Section 15.1-238 (e) of the 1950 Code of Virginia, as amended, setting forth the intent of Roanoke. County to enter upon •certain properties and to take certain sanitary sewer easements in connection with the extension of public sewer to Nichols Estates. August 23, 1988 ~~ ~ `~ Mr. Mahoney advised this resolution concerns the potential condemnation of four tracts of real estate owned by Valley Developers, Inc. Mabel Naff Bowman, James C and Judy B. Pate and Barbara W. Croy. The fair market value has been determined. The proposed condemnation proceeding are for the purposes of running a sewer line across these four parcels. The sewer lines will serve the developers of Williamsburg Court and alleviate the problems of failing septic systems in the Nichols Estates subdivision. The developers of Williamsburg Court will serve their development. with a pump station that the County will own and maintain. Notice has been sent and legal notices were published. Barbara Bova Croy, 4919 Pleasant Hill Drive, spoke in opposition to a sewer line because she did not want access to her private land. Judy Pate, 5005 Pleasant Hill Drive, spoke in opposition. She advised she had not been approached by the County except for the letter proposing condemnation. She was opposed to the $59.00 cost, and concerned that her horses would not graze over a sewer line. Supervisor Nickens asked Mr. Mahoney if Ms. Pate had been contacted prior to receiving the letter. Mr. Mahoney responded that he thought that all property owners had been contacted. He apologized if Ms. Pate had not been notified. August 23, 1988 =~~ .~ Clifford Craig advised that his staff would only access the sewer line if there was a problem. Supervisor Robers moved to adopt the prepared resolution. The motion was seconded by Supervisor McGraw and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION 82388-9 PURSUANT TO SECTION 15.1-238 (e) OF THE 1950 CODE OF VIRGINIA, AS AMENDED, SETTING FORTH THE INTENT OF ROANOKE COUNTY TO ENTER UPON CERTAIN PROPERTIES AND TO TAKE CERTAIN SANITARY SEWER EASEMENTS IN CONNECTION WITH THE EXTENSION OF PIIBLIC SEWER TO NICHOLS ESTATES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the extension of the public sewer service area adjacent to Nichols Estates is being undertaken by the County of Roanoke to alleviate the problem of failing and substandard sep- tic systems by extending the sanitary sewer service along the natural drainageway; and 2. That in order to complete this project, certain sanitary sewer easements are needed and more particularly des- cribed: a. A fifteen (15) f oot wide strip of land across the property of Valley Developers Inc. and more particularly described on the attached appraisal August 23, 1988 report as located adjacent to the existing drainage easement and con- taining 2,251.5 square feet and being shown on the attached plat prepared by T. P: Parker & Son, Engineers and Surveyors, Ltd., dated May 6, 1988. Together with a thirty (30) foot wide temporary construction easement more particularly described on the attached appraisal report as being 150.1 feet long, located adjacent to the permanent sewer easement and con- taining 4,503 square feet. The fair market value of the afore- said interest is $956.00, such compen- sation and damages, if any, having been offered the property owners. b. A twenty (20) foot wide strip of land across the property of Mabel Naff Bowman and more particularly des- cribed on the attached appraisal re- port as containing 9,438 square feet and being shown on the attached plat prepared by T. P. Parker & Son, Engi- neers and Surveyors, Ltd., dated May 6, 1988 . Together with a thirty (30) foot wide temporary construction easement more particularly described on the attach- ed appraisal report as containing 14,157 square feet. The fair market value of the afore- said interest is $1,006.00, such com- pensation and damages, if any, having been offered the property owners. c. A twenty (20) foot wide strip of land across the property of James C. Pate and Judy B. Pate and more particular- ly described on the attached apprai- sal report as being 8.94 feet along the centerline and containing 178.8 1~~~ August 23, 1988 square feet and being shown on the attached plat prepared by T. P. Parker & Son, Engineers and Survey- ors, Ltd., dated May 6, 1988. Together with a thirty (30) foot wide temporary construction easement more particularly described on the attached appraisal report as contain- ing 262.2 square feet. The fair market value of the afore- said interest is $59.00, such compen- sation and damages, if any, having been offered the property owners. d. A twenty (20) foot wide strip of land across the property of Barbara W. Bova Croy and more particularly des- cribed on the attached appraisal report as being 288.34 feet long and containing 5,766.8 square feet and being shown on the attached plat pre- pared by T. P. Parker & Son, Engi- neers and Surveyors, Ltd., dated May 6, 1988 . Together with a thirty (30) foot wide temporary construction easement more particularly described on the attached appraisal report as being 288.34 feet long and containing 8,650 square feet. The fair market value of the afore- said interest is $654.00, such compen- sation and damages, if any, having been offered the property owners. 2. That it is immediately necessary for the County to enter upon and take such property and commence said sanitary sewer improvements in order to alleviate failing and substandard septic systems and provide long term sewer capacity for the August 23, 1988 1 6 health, safety, and welfare of its citizens and to thereafter institute and conduct appropriate condemnation proceedings as to said sanitary sewer easements; and 3. That pursuant to the provisions of Section 15.1-238 (e) of the 1950 Code of Virginia, as amended, and pursuant to notice and public hearing as made and provided therein, the Board does hereby invoke all and singular the rights and privileges and provisions of said Section 15.1-238(e) as to the vesting of powers in the County pursuant to Section 33.1-119 through Section 33.1-129 of the 1950 Code of Virginia, as amended, all as made and provided by law. On motion of Supervisor Robers, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None IN RE: REROOFING OF FORT LEWIS AND HOLLINS FIRE STATION Mr. Mahoney advised the county has had problems with roof leakage at the Hollins and Fort Lewis Fire Station. Negotiations have been ongoing and they have now received a counter offer from RMS, Inc. and staff recommends that the Board accept the offer. RMS will replace the Hollins Fire Station roof lr i ~~ August 23, 1988 with a new membrane with a 10-year warranty. Roanoke County will replace the Fort Lewis Fire Station roof at county cost. Supervisor Johnson moved to accept the counter offer. The motion was seconded by Supervisor Robers and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: FIRST READING OF ORDINANCES 1. Ordinance au horizinQ the purchase of 0 518 a re,~ from Smithsub. Inc for the relocation of Kenworth Road Valleypointe Phase I• Mr. Mahoney advised this ordinance would authorize acquisition of this property. Smithsub, Inc. had declined to accept the County's offer of $61,500.00. A public hearing was held on June 28, 1988 and a resolution adopted to condemn the property. Staff continued to negotiate and the Board agreed to settle the proceedings by purchasing the parcel for $64,500. Supervisor Johnson moved to approve first reading of the ordinance. The motion was seconded by Supervisor Nickens and carried by the following vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett August 23, 1988 NAYS: None ABSTAIN: Supervisor McGraw 2 Ordinance authorizing the acquisition of easements to facilitate the extension of public sewer service to the Appalachian Power Company Service Center: Mr. Mahoney reported this ordinance will authorize acquisition for public sewer service. He advised that the draft ordinance will be amended for the second reading to identify the owner of one of the parcels. Supervisor Nickens moved to approve first reading of the ordinance. The motion was seconded by Supervisor Robers and carried by the following vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSTAIN: Supervisor McGraw IN RE: SECOND READING OF ORDINANCES 1 Ordinance amending Chapter 18 of the Roanoke Countv Code, Sewers and Sewage Disposal, concerning the procedures and prescribed fees for issuance of permits for septic tanks and wells: Mr. Mahoney advised that this ordinances incorporates recent changes adopted by the state concerning the fees for 12' 0 ~- August 23, 1988 -- - --- septic tanks and private wells. It also provides for citizens to come to only one place to handle this process. Supervisor McGraw moved to approve the ordinance. The motion was seconded by Supervisor Robers and carried by the following vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None ORDINANCE 82388-10 AMENDING CHAPTER 18 OF THE ROANOKE COUNTY CODE, SEWERS AND ,SEWAGE DISPOSAL, CONCERNING THE PROCEDURES AND PRESCRIBED FEES FOR ISSUANCE OF PERMITS FOR SEPTIC TANKS AND WELLS WHEREAS, by ordinance adopted on June 23, 1987, the Board of Supervisors of Roanoke County, Virginia, amended Chapter 18, Sewers and Sewage Disposal, to require that any person desir- ing to install a septic tank secure a permit to do so and pre- scribed reasonable fees for the issuance of such permits; and WHEREAS, legislation adopted by the 1988 session of the General Assembly, Acts of the Assembly 1988 Session, Chapter 203 (House Bill 418), authorized the Board of Health to establish fees for applications for permits to construct on-site sewage disposal systems, not to exceed Fifty Dollars ($50), and private wells, not to exceed Twenty-five Dollars ($25); and WHEREAS, the State Board of Health meeting on May 10, 1988, has adopted emergency regulations to implement a fee system August 23, 1988 ,I ;~ ~~ for applications for permits for both on-site sewage disposal systems and private well construction effective July 1, 1988; and WHEREAS, it is necessary for the County to modify its procedures to achieve coordination between the County and the Department of Health as to the processing of application for and payment of both County and State permit fees for on-site sewage disposal systems and state permit fees for private well construc- tion. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that Chapter 18, Sewers and Sewacte Disposal, of the Roanoke County Code be, it hereby is, amended to read and provide as follows: 1. All building in the County in those areas where septic tanks are permitted shall have an on-site sewage disposal ~vstem or septic tanks installed for the disposing of sewage and other human waste. 2. Before any on-site sewacre disposal or septic tank systems Qr private wells are constructed or installed, it shall be the duty of the landowner upon whose land the construction or installation is-te shall take place to secure a permit €r ern to be issued by the Health Department. At~plication for such ~ermi tts) shall be made t o the County's Department of Devel- opment and Inspection, or its successor, upon forms pres cribed by the Health Department. ~1~2 August 23, 1988 3. There is hereby established a Counfizy permit fee of fifty dollars ($50.00) for each on-site sewage disposal system or septic tank. This permit fee, along with the state permit fee of fifty dollars (550.00) shall be paid to the Treasurer at the time application is made for a permit and before the application will be processed by the Health Department The state permit fee of twenty five dollars (525 00) for construction of a private well likewise shall be paid to the Treasurer at the time application is made for such permit and before processincr by the Health De partment The Treasure r shall not colle ct the state fee(s) fr om owner's whos e family inc ome is at or b elow the ap plicable Income Guidelines as ,provided under state regulation 4. The Health Department shall review this permit regt~es~ application based upon the requirements and regula- tions promulgated pursuant to Title 32.1 of the Code of Virginia. Any septic tank permit issued under this section shall be valid for a period of fifty-four (54) months from the date of issuance `unless there has been a substantial, intervening change in the soil or site conditions where the septic system is to be located. The availability of a public sewer system shall constitute a sub- stantial intervening change in the site conditions to void a per- mit. 5. In the event the He alth Dep artment denies a permit on the land on which the owner s eek to construc t his principal August 23, 1988 Y23 place of residence, the county's portion of the state application fee shall be refunded~to the owner Such fee shall not be re- funded by the County until final resolution by the Health Depart- ment of anv agpeals made by the owner from such denial. 6. Applications shall be limited to one site specific proposal When site conditions change, or the needs of the appli- cant change, or the applicant proposes and requests another site be evaluated, and a new site evaluation is conducted, a new appli- ~ation and fee is required. 7. Any person, firm, or corporation violating any pro- visions of this ordinance shall be subject to a Class 3 misdemean- or for each offense; and a separate offense shall be deemed com- mitted on each day during or on which a violation occurs or con- tinues. Further, any violation or attempted violation of this ordinance may be restrained, corrected, or abated by injunction or other appropriate proceeding. 8. The effective date of this ordinance shall be September 1, 1988. On motion of Supervisor McGraw, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None IN RE: EXECUTIVE SESSION ~ ~•4 ~. August 23, 1988 At 8:20 p.m., Supervisor Garrett moved to go into Executive Session pursuant to the Code of Virginia 2.1-344 (a) (7) for consultant with legal counsel. The motion was seconded by Supervisor Johnson and carried by a unanimous recorded vote. IN RE: OPEN SESSION At 9:10 p.m., Supervisor Garrett moved to return to Open Session. The motion was seconded by Supervisor Johnson and carried by a unanimous vote. ,~. IN RE: ADJOURNMENT At 9:11 p.m., Chairman Garrett declared the meeting adjourned. Lee Garrett, Chairman Roanoke County Board of Supervisors September 13, 1988 1~ -- 125 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 September 13, 1988 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of September, 1988. IN RE: CALL TO ORDER Chairman Garrett called the meeting to order at 3:05 p.m._ The roll call was taken. MEMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard Robers, Supervisors Bob L. Johnson, Steven A. McGraw, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. Hubbard, Assistant County Administrator of Community Services and Development; Don M. Myers, Assistant County Administrator for ~i2~s September 13, 1988 Management Services; Paul M. Mahoney, County Attorney, Mary H. Allen, Deputy Clerk IN RE: OPENING CEREMONIES The invocation was given by Assistant County Administrator John Chambliss. The Pledge of Allegiance was recited by all present. IN RE: EXECUTIVE SESSION At 3:10 p.m., Supervisor Garrett moved to go into Executive Session pursuant to the Code of Virginia Section 2-1- 344 (A) (6) to discuss investing of public funds concerning the Spring Hollow Reservoir and the Dixie Caverns Landfill. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: OPEN SESSION At 3:40 p.m., Supervisor Garrett moved to return to open session. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: September 13, 1988 x2~` AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1 Proclamation declaring the week of September 11 - 17, 1988 as Constitution Week• Chairman Garrett read a proclamation declaring the week of September 11 through September 17 as Constitution Week. He presented the proclamation to County Attorney Paul Mahoney, a member of the Constitution Bicentennial Commission. IN RE: NEW BUSINESS 1 Authorization to proceed with SAr1nQ Hollow Reservoir: County Administrator Elmer Hodge advised that the search for a new water supply has gone on for many years. Studies have been conducted since 1967 by the Corps of Engineers, State Water Control Board and many engineering firms. It is hoped that Roanoke City and Salem City will join the project, but if not, Roanoke County will proceed with an expandable reservoir. Assistant County Administrator John Hubbard presented a history of the search for a water supply. He advised there had been 19 reports conducted since 1967. There were 20 options ~. ~ 8 September 13, 1988 studied for a potential water supply. was established and in 1983 it was In 1981, a water committee recommended to pursue the Spring Hollow Reservoir. Roanoke .City, Roanoke County and Salem each projected their own water needs up to the year 2040. In 1984 the County began applying for the necessary permits from the state and federal government and now have both permits. The state permit allows a yield of 29 million gallons per day and the federal permit allows a yield of 23 million gallons per day. The federal permit will meet our needs to the year 2030. Use of the river will decrease the flow only ten percent. Mr. Hubbard advised that use of Smith Mountain Lake has also been studied for 20 years but none of the consultants have recommended this as the County's water supply because of water quality, cost of operation and construction. The estimated cost for the dam and reservoir in 1983 was $35,000,000. The preliminary updates now project the cost at $36,500,000. If the treatment facilities and transmission mains are added, the total cost will be $70,000,000. However, the costs for treatment and transmission mans would remain the same regardless of the choice of a water supply. None of the consultants recommended use of ground water. Mr. Hubbard announced that the County had made concessions to the environmental organizations by reducing the yield from 29 mgd to 23 mgd to protect the endangered fish 129 September 13, 1988 species and the river.. he advised the County has two options. One would proceed with a 17 mgd reservoir to meet Roanoke County's needs only. The other would proceed with a 23 mgd reservoir in phases which would allow the two cities time to decide whether to participate. Staff is recommending that Hayes, Seay, Mattern and Mattern be authorized to proceed with the final design of a dam and reservoir and that $175,000 be allocated toward this project. Supervisor Johnson and Supervisor Garrett expressed hope that the Cities of Roanoke and Salem would join the County in proceeding with the reservoir. Supervisor Johnson moved that the staff and Hayes, Seay, Mattern and Mattern be authorized to proceed with the final design for the dam and reservoir at Spring Hollow to supply 23 million gallons of water per day for the Roanoke Valley. The motion- was seconded by Supervisor Robers, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 2 Year-end Financial Information: Director of Finance Diane Hyatt reported that the preliminary figures are now available although the audit is still ongoing. The revenues are $1.5 million over budget due to proration of personal property. .~~~o September 13, 1988 ~- There was a savings in expenditures due to cutbacks, and by delaying capital and lease purchases. As a result, there is $1.8 million net in additional monies. $500,000 has been appropriated as a beginning balance for 1988/89 fiscal year and $400,000 has been appropriated for Dixie Caverns. The remaining funds could be added to the fund balance. There still remain some outstanding contingencies such as the Dixie Caverns Landfill. Staff is recommending that $50,000 also be added to the Board Contingency Fund. Supervisor Nickens moved to approve the staff recommendation. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 3 Approval of Roanoke County Smokinct Policv: Director of Human Resources Keith Cook advised that the smoking policy has been reviewed with the Smoking Policy Committee. The changes include a 60-day implementation policy and the specific deletion of the County schools from the policy. Staff recommends that the policy be approved. Supervisor Nickens moved to approve the policy with the exception that the $9,000 funds for ventilation equipment be deleted. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: ;~31 September 13, 1988 AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 4 Request for additional space and other improvements at the Administration Center: Assistant County Administrator Don Myers reported that conditions at the Office of Treasurer, Commissioner of Revenue and Real Estate Assessment are extremely crowded. There is no enough room for storage and an effective work area. Also, citizens conducting business with Utility Billing must stand in the hall and speak through a hole in a window. Additional office space is also necessary for the Director of Development and Inspections and in Engineering. Other problems include lack of proper signage and lack of floor covering in the hallways which are very slick. Staff recommends the installation of three modular units on the property to alleviate space problems, proper signage and marking for the parking lot and carpeting of the halls and stairways. The cost would be $50,000. Staff is also requesting permission to proceed with preparation of additional office space by rearrangement of the space in the Community Room and space from Mr. Mahoney's office to the County Administrator's office. In response to a question from Supervisor Johnson, Mr. Myers advised that the ongoing cost for the modular units would i be $33,000 per year, based on a five-year lease purchase. September 13, 1988 Supervisor Nickens stated he felt this was a "bandaid" approach and too costly at $62.00 per square foot. He also felt other alternatives could be more cost-effective. Supervisor Johnson requested that future reports show the entire cost of a project, not just a yearly cost. Supervisor Nickens moved to table the issue until some time in the future. The motion was seconded by Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, Nickens, NAYS: Supervisors McGraw, Garrett ~ Authorization to proceed with the location and construction of the Bonsa~k Fire Station: Fire and Rescue Chief Tommy Fuqua advised that $300,000 has been set aside from the 1985 bond issue for a fire station in the Bonsack area. Staff has met with other localities to. discuss the possibility of a joint operation and there is interest in the concept. Staff has property currently designated for this fire station adjacent to the Botetourt-Roanoke County joint library, but has identified a site that would provide better service at State Route 604 and 608 adjacent to Challenger Drive. It is now necessary to move forward because of the deadline for expenditure of the bond money. Staff recommends that negotiations take place to exchange the property at the joint library for the property adjacent to Challenger Drive, and authorize construction of a fire station to September 13, 1988 X33 begin in early spring. Equipment and staffing needs will be addressed in the future budget process. Supervisor Johnson moved to approve staff recommendations and to report back to the board on negotiations to relocate the fire station. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None Authorization to execut agreement with Roanoke City concerninct pretreatment of industrial waste discharcte: Utility Director Clifford Craig advised that the municipalities in the Roanoke Valley have proposed that they enter into an agreement whereby each municipality would administer their own sewage use ordinance as it pertains to industrial waste. Reporting of industrial sanitary sewer users is a requirement under the permit which .the City has and they are required to report to EPA, but cannot gather information-from other municipalities. Staff is requesting authorization to execute this agreement. Supervisor Nickens moved to approve the staff recommendation. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 3 ~ September 13, 1988 IN RE: SECOND READING OF ORDINANCES ~ Ordinance authorizinct the purchase of 0 518 acres from Smithsub, Inc for the relocation of Kenworth Road -_ Valleypoin e. Phase I:_ Supervisor Nickens moved to approve the ordinance. The motion was seconded by Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSTAIN: Supervisor McGraw ORDINANCE 91388-6 AUTHORIZING THE PURCHASE OF 0.518 ACRE FROM SMITHSUB INC. FOR THE RELOCATION OF KENWORTH ROAD - VALLEYPOINTE, PHASE I BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the herein- after described real estate was held on August 23, 1988. A sec- ond reading on this matter was held on September 13, 1988. This real estate consists of 0.518 acre, more particularly described as Roanoke County Tax Map No. 37.07-1-6 and located in the Hol- September 13, 1988 1~3 ~ lins Magisterial District adjacent to Interstate 581 and Peters Creek Road; and 2. That the 0.518 acre of real estate from Smithsub Inc. to the Board of Supervisors of Roanoke County for $64,500.00 is hereby authorized and approved; and 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of this property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Nickens, Robers, Garrett ABSTAIN: Supervisor McGraw NAYS: None 2 Ordinance authorizing the acquisition of easements to facilitate the extension of public sewer service to the Appalachian Power Company Service Center: Supervisor Nickens moved to approve the ordinance. The motion was seconded by Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSTAIN: Supervisor McGraw 13f . September 13, 1988 -- ORDINANCE 91388-7 AUTHORIZING THE ACQUISITION OF EASEMENTS TO FACILITATE THE EXTENSION OF PUBLIC SEWER SERVICE TO THE APPALACHIAN POWER COMPANY SERVICE CENTER BE IT ORDAINED by the Board of. Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acquisi- tion of the hereinafter-described easements was held on August 23, 1988. A second reading on this matter was held on September 13, 1988. The sewer easements are located across the property of the George Harris Estate (Roanoke County Tax Map No. 36-15-1-10) and Leonard Huffman (Roanoke County Tax Map No. 36.10-1-14); and 2. That the acquisition of the sewer easements from the George Harris Estate in the amount of $4,300.00 and the sewer easement and 8-inch diameter carrier pipe 1,100 feet across Inter- state 81 from Leonard Huffman in the amount of $30,000.00 are hereby authorized and approved; and 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition_of these easements, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor Johnson and carried by the following recorded vote: September 13, 1988 AYES: Supervisors Johnson, Nickens, Robers, Garrett ABSTAIN: Supervisor McGraw NAYS: None IN RE; REPORTS AND INQUIRIES OF BOARD 1vIEMBERS 13'7 ~ Suoervisor~aW advised that he will not make any decision on a landfill site nor lobby to keep a site from any area until all the facts and figures are available on every proposed site. Supervisor Johnson asked that the public be informed that formal action will be taken concerning right-of-entry to the proposed landfill sites at the September 27, 1988 meeting. Supervisor Nickens concurred with Supervisor McGraw's comments and advised that although he originally opposed the site in Mount Pleasant, he now feels differently. He will not vote on right-of-entry until the three conditions the County requested from the Landfill Board are met. IN RE: CONSENT AGENDA Supervisor Johnson moved to approve the Consent Agenda. The motion was seconded by Supervisor Nickens, and carried by the ~ following recorded vote: ' AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett 1~8 '` September 13, 1988 ~~ NAYS: None RESOLUTION N0. 91388-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for September 13, 1988, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Confirmation of committee appointment to the Grievance Panel. 2. Approval of minutes of meetings - May 10, 1988, May 24, 1988, June 14, 1988 3. Approval of reimbursement for water line extension on Tyler Road. 4. Authorization for County participation in extending a water and sewer line adjacent to Barrens Road. 5. Request for acceptance of~ Stonebridge Circle into the Va. Department of Transportation Secondary System. 6. Acceptance of water and sewer facilities serving Winterberry Pointe. 7. Acknowledgment from Va. Department of Transportation of the acceptance of 0.30 miles of Hill Drive into the Secondary System. September 13, 1988 1~:9 8. Acceptance of an assig Dominion Buildersary sewer easement being donated by 2, That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. RESOLUTION A~388-8.d REQUESTING ACCEPTANCE OF STONEBRIDGE C ECONDARY ROAD SYSTEM GINIA DEPARTMENT OF TRANSPORTATION S BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That this matter came this day to be heard upon the proceedings herein, and upon the application of Stonebridge Circle from the intersection with Stonebridge Drive, Route 1007, to the terminus at the cul-de-sac for a distance of 0.11 miles to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2, That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road has been dedicated by virtue of a certain map known as Stonebridge Court which map is recorded in Plat Book 9, Page 304, of the record in ~ the Clerk's Office of the Circuit Court of Roanoke County, ~' Virginia, on September 4, 1984 and that by reason of the ,~ ,O September 13, 1988 recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3, That said road known as Stonebridge Circle and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None IN RE: REPORTS 1. Informational Report on removal action at Dixie Caverns Landfill Utility Director Clifford Craig presented an update on the removal. He announced the drums and tires have been removed. They are working on negotiations with Roanoke Electric Steel concerning the dust area. The biggest problem is the amount of material in the sludge area which is 10 times more than September 13, 1988 1=4 1 anticipated, and the cost has increased significantly. Staff will report back to the board requesting the additional funds. 2. Capital Fund Unappropriated Balance 3. General Fund Unappropriated Balance 4. Board Contingency Fund 5. Accounts Paid for July 1988 6. Accounts Paid for August 1988 Supervisor Nickens moved to receive the reports. The motion was seconded by Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: CITIZENS COMMENTS AND COMMUNICATIONS David A. Steger spoke. requesting an increase in the minimum lot sizes in the Catawba Valley to a minimum -of five acres by designating the valley "Rural Preserve". He was concerned that future subdivision development could change the beauty of the area. Supervisor Nickens directed the Planning staff and Planning Commission to review the possibility of changing Catawba Valley to "Rural Preserve" and increasing the minimum lot size. 142 September 13, 1988 IN RE: RECESS At 4:20 p.m., Chairman Garrett declared a five minute recess. IN RE: WORK SESSIONS 1 Street and off street parking desictn standards and specifications: Arnold Covey, Director of Development and Inspections, reported that in August 1986, the Board asked that a manual be developed to assist the public and development community in establishing the regulations and policies applying to land development. The only component that has been completed and approved by the Board of Supervisors is the water design standards. The committee was composed of area engineers, surveyors, members of the Roanoke Valley Home Builders, and county staff. The key issues in the design construction standards are plant-mix streets and curb and gutter standards in the urban service area as defined in the Comprehensive Plan. Lots of less than 100 feet would require curb and gutter. The committee also studied entrance connections regarding subdivisions and commercial entrances. The county staff has met with the Roanoke Valley Homebuilders to try to address their concerns, which September 13, 1988 include curb and guttering requirements and the use of plant mix on roads. In response to a question from Supervisor Johnson, the Homebuilders responded that the cost of meeting these requirements would add an average $1,133 to the cost of a house. Mr. Covey advised that the County receives many requests from homeowners requesting curb and guttering after the house has been built. The Homebuilders expressed concern that the proposed county standards are much higher than the state standards. Supervisor Nickens stated he felt that curb and gutter should not only be used on lots of less than 100 feet, but used in any subdivision. Mr. Hodge suggested that the staff and homebuilders association continue to meet to solve their differences, that suggestions by board members be incorporated, and that staff bring a report to the board in 30 days for approval. 2 Proposed legislative package' County Attorney Paul Mahoney presented a prioritized list of legislative requests from the board members, constitutional officers, school board members, and department heads. He felt the top priority should be resolving problems with the meals tax, followed by solid waste management, and support for a one-half cent local option sales tax. School Superintendent Bayes Wilson reviewed the school administration legislative requests. Supervisor Johnson 1~9: ~ ~. September 13, 1988 _ requested a resolution of support at the September 27th meeting for House Joint Resolution 63 that the joint subcommittee study ways to provide low cost health care coverage for school employees. Mr. Mahoney added several requests from Sheriff Kavanaugh, who was present to explain his additional requests. Supervisor Nickens stated he felt that the County should only pick several priority items to request of the legislators instead of the entire package. Supervisor Johnson asked if we could amend the charter to resolve our meals tax problems rather than enabling legislation for the entire state. Mr. Mahoney advised he would make the requested changes and bring the legislative package back to the board for approval on September 27, 1988. IN RE: ADJOURNMENT At 7:03 p.m., Supervisor Johnson moved to adjourn. The motion was seconded by Supervisor McGraw and carried by a unanimous voice vote. Lee Garrett, Chairman ACTION N0. p,-31489-8.a ITEM NUMBER M ~' AT A REGULAR MEETING THE ROANOKER COUONTY UADMINISOTR.ATOION RCENOTER COUNTY, VIRGINIA HELD AT MEETING DATE: March 14, 1989 AGENDA ITEM: Acceptance of Scarlet Oak Drive to VDOT Secondary System COUNTY ADMINISTRATOR S COMMENTS: SUMMARY OF INFORMATION: Acknowledgment has been received Department of Transportation, that Drive has been accepted into the February 28, 1989. from Oscar K. Mabry, Va. 0.20 miles of Scarlet Oak Secondary System effective APPROVED BY: SUBMITTED BY: Mary H. Allen Elmer C. Hodge Deputy Clerk County Administrator ------------- ---- VOTE ------------- ACTION Yes No Abs ------- ~ *?~ ~kens/Bob L. Approved (x) Motion by: Garrett ~. Denied ( ) Johnson _~ Received ( ) McGraw _x... Referred Nickens _~ To:_- Robers _X_ cc: File ineerin Phillip Henry, Director, Eng g ~~ ' > DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23279 COMMISSIONER February 28, 1989 Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P. 0. Box 29800 Roanoke, VA 24018 MIIyBERS OF THE BOARD: / ..r OSCAR K. MARRY DEPUIY COMMISSIONER As requested in your resolution dated January 10, 1989, the following addition to the Secondary System of Roanoke County is hereby approved, effective February 28, 1989. ADDITION Route 1440 (Scarlet Oak Drive) - From Route 628 to 0.20 mile Northeast Route 628. Sincerely, Oscar K. Mabry Deputy Commissioner 0.20 Mi. TRANSPORTATION FOR THE 21ST CENTURY ACTION N0. A-31489-8.b ITEM NUMBER M-'~ AT A IRGINIA HELD AT TOHE ROANOKER COUNTY UADMINISOTRATION RCENOTER COUNTY, V MEETING DATE: March 14, 1989 AGENDA ITEM :_ Request for a Raffle Permit from the Oak Grove Elementary PTA COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Oak Grove Elementary School PTA has requested a Permit for a raffle to be held on April 8, 1989. STAFF RECOMMENDATION The application has been reviewed by Commissioner of the Revenue R. Wayne Compton, and he recommends approval. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: ~' ~ d~ Elmer C. Hodge County Administrator ------------------ --------------------ACTION VOTE A roved (X) Motion by• Harry C. Nickens/Bob L. Yes No Abs Depnied ( ) Johnson ~ Garrett x Received ( ) Johnson Referred McGraw x Nickens x To• Robers x cc: File Bingo/Raffle File N--3 COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their respanses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. secy. of the criminal statutes of the Virginia Code, and by Section 4-86 et. se of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a~bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT V BINGO GAMES Name of Organization ~ ~C~ `i C~9--' '/ C' ~~'j'~ ~~ ~ '-~'``' ,~`~ Street Address ~=~ C%G' ; ~' rc~~:) r~~ ~'~ ~~ ~ ~- X Mailing Address _.`~L.~ r'a1 ~= _--~~ ,~ City, State, Zip Code ~'`; ~%~( j~ ~~} ~ e- V ~ ~ `~/ .S' ~.>. Purpose and Type of Organization ~ c~/ ~' s~ ~ - TC1~_ c~h ~' ~-'" ~~~-S-~c; `=-' When was the organization founded? '`~'~~.-T~~' 1 /Yj -. 3 Roanoke County meeting place? ~~~ ~f ~ Yi'UvC `-~~;`~~'~'` Has organization been i} existence in Roanoke County for two con- tinuous years? YES / NO Is the organization non-profit? YES / NO / Indicate Federal Identification Number # ~`:/'¢ Attach copy of IRS Tax Exemption letter. Officers of the Organization: President: ~1+~ 2 ~~Gi~,~ G' ~~ r~ , r~ ~~ 7 Address : °~ ~~° ~-...~i~r_ ~. ~l to r~ {~Lt~ r?m _.r~ 'A ~~ , /< ~~ Vice-President -L'C'Y~ -'~` ~~ ~Gl~~ n~ ~~~,/ ,--.- Address: "'~~'~^= ~C~~ry~.~'~c?_L~ ~.+~ ~1 ; ,~ o Secretary: ~~ r~~ L-~ j ~'~~ ~~'-_- Treasurer: ~,~~f r i r~,c~_ ~ ~P>c~,cx_~c~ ~_ ~~~ ~~+_t'r ' /~ i Address: ~~!~ ~fl~'~:~~fr'~ ~=-i!l ~~" Address: ~~t~.~%-. (~_~b~CY~~I~ -~~-~' ,--~ Member authorized to be responsible for Raffle or Bingo opera- tions: Name `= ~Q l r'1 *` /'~ ~ ~ ~ v d Home Address ~~ ;1~(~ ~~ ,` rilc?I c~~ i l~~< a8 `. ,` ` ~ ~~-' ~uc"~_~"`~~ ~1~~. Z-~~ t .~' Phone t>~ ~``/- ~ ~ %~ Bus . Phone A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Specific location where Raffle or Bingo Game is to be conducted. 3 RAFFLES: Date of Drawing ~-f f~~~r'~ _ ~'~~ ~;r,~y'Time of Drawing ~~="zr, ~~~y~ ~ BINGO: Days of Week & Hours of Activity: Sunday From To Monday From To Tuesday From To Wednesday From To Thursday From To Friday From To Saturday From To 2 /~-3 State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the planned or intended use of the proceeds. Use estimates amounts if necessary. ~t- ~-~::~y~-, ~ _, ~--~_-~, t,~,., I 1 / ~"u~.,~'' ~! C%1` ~ r..~ j_E . ` i ~ Ydn ~ a' ~ / + ~ ~ t. ~~ Jr i;s r- "!r `~A !iI ~~/F ~ _ ~ ~ ~~ fj ~~ f j ., , 3 BINGO: Complete the following: - ..1 Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State Zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calen- dar year period. BINGO INSTANT BINGO lst Quarter 2nd Quarter 3rd Quarter 4th Quarter Total lst Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 2. Does your organization understand that it is a violation of law to enter into a contract with any person or firm, associa- tion, organization, partnership, or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing, or con- ducting Bingo Games or Raffles? '~~"S 3. Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue? ~,~f~' ~ --T r 4. Does your organization understand. that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounced audits, and to secure for audit all re- cords required to be maintained for Bingo games or raffles? _~ E7~ ~~ 4 ~ -3 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? Zf ~:-S 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? {~ S 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? ~f=S 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?_~~ 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? -~~~~ 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application?~ ~=~ 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? ~~~~5 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? '~' ~'-~ 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or X18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? yNS 5 ~- 14. Has your organization attached a complete list of its member- ship to this application form? ~v ~~~~,v ~~ t-c.~r~RJ±~ f~#~~J 15. Has your organization attached a cony of its bylaws to this application form? ~~.~ 16. Has the organization been declared tion under the Virginia Constitution or If yes, state whether exemption is for or both and identify exempt property. exempt from property taxa- statutes? real, personal property, 17. State the specific type and purpose of the organization. ~'G~-i'-Ct~T _ 7~'~c,C.~ j~#'_ v` ~f;S.S',~~i~~~;rt t r F: ri `°~r .~~,~-~~f?r,'.~-~-t-~-~~ ,_i d . 18. Is this organization incorporated in Virginia? If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of Agriculture and Consumer Affairs? (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. /Artic/le Description ~~; / ~. Fair Market Value / L XJ 6 ~-3 ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on X18.2- 340.6 of the Code of Virginia and X4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3~ of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 ~-3 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in X18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: Name Title Home Address Subscribed and sworn before me, this day of My commission expires: 19 Notary Public RETURN THIS COMPLETED APPLICATION T0: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 19 8 ~ `"/-3 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ~ i ~ l ~; Date ommis Toner of th ~Zevenue The above application is not approved. Date Commissioner of the Revenue 9 m-~ AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINENTEREON TUESDAYROAMN~OCH 14UN1989DMINISTRATION C RESOLUTION 31489-8.c REQUESTING ACCEPTANCE OF SPRING RUN DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Spring Run Drive to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a f fifty ( 50 ) foot right-of -way for said road have been dedicated by virtue of a certain map/snaps known as Spring Run Estates Subdivision which map was recorded in Plat Book 9, Page 356, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on January 28, 1986 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3, That said road known as Spring Run Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Nickens, seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: `~-~ ~, ~ Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Phillip Henry, Director, Engineering Arnold Covey, Director, Development & Inspections, and Copy for Virginia Department of Transportation 2 ITEM NUMBER ~~ - AT A REGUINIAMHELDNATOTHEHROANOKE COUNTYEADMINISTRATIONNOCENTER COUNTY, VIRG MEETING DATE: March 14, 1989 SUBJECT: AccaPtment of TransportatDonvSecondaryeSystemnia Dep COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: W. Lewis Bradford the developer of Spring Run Estates requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.18 miles of Spring Run Drive. The staff has inspected this road along with representatives of the Virginia Department of Transportation and find the road is acceptable. FISCAL IMPACT: No County funding is required. RECOMMENDATION: The staff recommends that the Board approve a resolution to the VDOT requesting that they accept Spring Run Drive into the Secondary Road System. SUBMITTED BY: APPROVED: ~~~ Phillip Henry, P Director of Engineering ~^~~~ Elmer C. Hodge County Administrator -~ Approved ( ) Denied ( ) Received ( ) Referred To ACTION Motion by: Garrett Johnson McGraw Nickens Robers VOTE No Yes Abs ~\ N ~~'V SPRI ,~ \ ^ ~~ S ate .~~ ~ ~ , .,~ j ~ .. ~. a r~ _.__ __ _._.-_ _ ___ M _-__ - _ _i53G 4 ~~; 4 ~. ,~ ~ ~ S HEIGHTS 8 ~~~ ~ ~O 4} P aaaagggq ~ 4~o~a ~ ~..a~ ~ VICINITY MAC ,38 . , ~.. ~-~ NORTB PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: (1) Spring Run Drive intersection with Drive (Rt.745> to cul-de-sac. LENGTH: (1) 0 RIGHT OF WAY: (1) ROADWAY WIDTH: (1) SURFACE WIDTH: (1) SERVICE: (1) IMPROVEMENT NECESSARY RESIDENT ENGINEERS RECOMMENDATION: ACCEPTANCE OF SPRING RUN DRIVE INTO THE COMMUNITY SERVICES VIRGINIA DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT SECONDARY SYSTEM L 3 J -~ AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1989 RESOLUTION REQUESTING ACCEPTANCE OF SPRING RUN DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Spring Run Drive to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map/maps known as Spring Run Estates Subdivision which map was recorded in Plat Book 9, Page 356, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on January 28, 1986 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Spring Run Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. 4 ACTION NUMBER A-31489-8.d ITEM NUMBER AT A REGULAR MEETING OF COUNTY, VIRGINIA HELD AT THE MEETING DATE: March 14, 1989 THE BOARD OF SUPERVISORS OF ROANOKE ROANOKE COUNTY ADMINISTRATION CENTER AGENDA ITEM: Request from the Da etstorage Sfacil ties on authorization to p County-owned property COUNTY ADMINISTRATOR'/~S COMMENT BACKGROUND The Departmen ro erty towned magazines on p P area of Roanoke County for areas has now deteriorated de artment has been seeking a Police has stored two explosive by DAMA, Inc., in the Hanging Rock approximately 15 years. The access to an undesirable condition, and the new site. P These explosive magazines are properly licensed by the Virginia Department of Labor and inedubtr thenDepa tmentl ofu Stateo Police explosive materials obta Y and other law enforcem Vet materialsa f orvideimin 1 inve t gations. and to store explosi They are checked monthly by the Bureau of Criminal Investigation supervisors to assure security. SUMMARY OF INFORMATION On February 8, 1989, Assistant Special Agent in Charge, J. R. Ruhland requested assistalosive magazines. s Mr. Rushlandk met owith property to store the exp Gardner Smith, Director of General Services, and Mr. Smit suggested a site at the De art ente ofubTranspo tatione moved the February 16, 1989, the p magazines to the Kessler Mill site and they are nowe din °rboard stored in compliance with state code requirements, p g approval for permanent storage. The Department of State Policestorer thestwog explosive maga d nes Supervisors authorize them to on county-owned property. ~~'1- 5 STAFF RECOMMENDATION Staff recommends that the authorized to store the two Service Center on Kessler Mill compliance with the storage all state code requirements. Department of State Police be explosive magazines at the Public Road so long as the storage is in guidelines and in conformance with ~ ,~ ~~ Elmer C. Hodge County Administrator --------------------- ------------ VOTE ACTION Yes No Abs Approved (x) Motion by: Harry C. Nickens/ Bob Denied ( ) L. Johnson Garrett x Johnson x Received ( ) McGraw x Referred Nickens x To• Robers x cc: File artment of J. R. Ruhland, Assistant Special Agent in Charge, Dep State Police Gardner Smith, Director, General Services John Hubbard, Assistant County Administrator Bob Jernigan, Director, Risk Management Sheriff Michael Kavanaugh ~. AT A REGULAR MEETING OF THTHEOROANOKESCOUNTYSADMINISTRATION COUNTY, VIRGINIA, HELD A CENTER ON TUESDAY, MARCH 14,1989 RESOLUTION 31489-8•e EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DR1IBUTOIONBTOKTHERCOMMUNIOTYTSTANDING CON WHEREAS, economic growth and development is an important goal of the Roanoke Valley; and WHEREAS, Dominion Bankshares has been an outstanding and corporate citizen of the entire region; WHEREAS, Dominion Bankshares, through centralization of its operations, is bringing new employment opportunities and business to the area; and WHEREAS, said increase in employment opportunities and services will benefit the residents of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors expresses its deep appreciation and the appreciation of the citizens of Roanoke County to Dominion Bankshares for its efforts to contribute to the growth, development and well being of the Roanoke Valley. On motion of Supervisor Nickens, seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: ti'l~ ~~-~ f, ~• Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File Dominion Bankshares ACTION N0. ITEM NUMBERM~--- ETING OF THE BOARD OF SUp,DEMINISTRATOIONRC~oER AT A REGULAR ME COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY MEETING DATE: March 14, 1989 Adoption of Resolution of AGENDA ITEM : f o r t h e i r Bankshares development contributions to COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Appreciation to Dominion outstanding economic the Roanoke Valley announced that it is centralizi85 Dominion Bankshares recently department ocessing operations in, Rsaloan servici g 1 ad its credit pr It ositions. positions, and is also transferring 95 additional p from Northern Virginia to Roanoke adding ment 'll bring new opportunities and econom ested t at an This action wi Valley. Supervisor Johnson sugge ared as an to the Roanoke the corporation be p p Dominion appropriate resolution tO ervisors' appreciation to expression of the Board of Sup r their continued commitment to the Roanoke Val eY• Bankshares fo STAFF RECOMMENDATION ted and a the attached resolution be adop ropriate recommended that resolution be sent to the aPp It is of the signed copy personnel at Dominion Bankshares. ~~ Elmer C. Hodge County Administrator ------------------------------ VOTE Abs --------------------ACTION Yes No Approved ( ) Motion bY: Garrett - Johnson Denied ( ) McGraw - Received ( ) Nickens - - Referred Robers - - T o : __-- ~ ~/'~' R MEETING OF THE BOARD OFESCOUNTYSp,DMINISTRATOON AT A REGULA THE ROAN OK 1989 COUNTY. VIRGINIA, HELD AT MARCH 14, CENTER ON TUESDAY, RESOLUTION EKPRESSIISORSEOFPROANOKEICOUNTY THE BOARD OF SUPERV TO DOMINION BAN OS THEECOMMUNOITYSTANDING CONTRIBUTIONS T economic growth and development is an WHEREAS, important goal of the Roanoke Valley; and Dominion Bankshares has been an outstanding WHEREAS, corporate citizen of the entire region% and, ominion Bankshares, through centralization of WHEREAS, D bringing new employment opportunities and its operations, is 'ousiness to the area; and said increase in employment opportunities and WHEREAS, ices will benefit the residents of Roanoke County. s erv HEREFORE, BE IT RESOLVED that the Roanoke County NOW, T isors expresses its deep appreciation and the Board of Superv to Dominion reciation of the citizens of Roanoke County app the growth, to Bankshares for its efforts to contribute development and well being of the Roanoke Valley. ACTION N0. A-31489-8.f ITEM NUMBER AT A REGULAR MEETING OF THERO~~ COUNTYEADMINISTRATIONCENTER COUNTY, VIRGINIA HELD AT THE MEETING DATE: March 14, 1989 AGENDA ITEM_ Request for a Raffle Permit from the Athenian Society COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Athenian Society has requested a Permit for a raffle to be held on March 16, 1989. STAFF RECOMMENDATION lication has been reviewed by Commissioner of the Revenue The app roval. R. Wayne Compton, and he recommends app APPROVED BY: SUBMITTED BY: j~'1c-.~~..~~ ..~ ~~ -L~~ _~- Elmer C. Hodge Mary H. Allen County Administrator Deputy Clerk ------------- ------------------------------- VOTE ACTION Harry C. Nickens/Bob Yes No s Approved (X) Motion by: Garrett x Denied ( ) L. Johnson Johnson x Received ( ) McGraw x Referred Nickens x To: Robers x cc: File Bingo/Raffle File rn-~ COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE . ~~.wrnTf11~7 FnR PERMIT TO CONDUCT RAFFLES OR BINGC AYYLt~.rsi ~~~~ - - made for a bingo game or raffle permit. Application is hereby ect to all County and State laws, This application is made subj rules, and regulations now in force, or the undere ordinances, a reed to by enacted hereafter and which are hereby g ' ned applicant and which shall be deemed a condition under sig which this permit is issued. All applicants should exercise extreme ca uest onsureBingo games cy of their responses to the following q and by Section regulated by Title 18.2-340.1 et. se . and raffles are strictly inia Code, of the criminal statutes of the Virg - et. se of the Roanoke CountYductea reasonablesinvestigae the6County Board of Supervisors to con ermit. The Board has tion prior to granting a bingo or raffle P rant or deny the days from the filing of an application to g ermit of any sixty deny, suspend, or revoke the P and permit. The Board may liance with county organization found not to be in strict comp state law. these An person violating county or state regulations cAnYe person who y uilty of a Class 1 misdemeanor. permits shall be g ross receipts from bingo or rafflcommunityy uses any part of the g ious, charitable, purpose other than the lawful relig shall cational purposes for which the eratingaexpensespecifi- or edu t for reasonable op cally organized, excep be guilty of a Class 6 felony. THIS APPLICATION IS FOR: RAFFLE PERMIT ~~~ Name of Organization; Street Address ' ; "1 Mailing Address ' ~' City, State, Zip Code (check one) BINGO GAMES r 1. ~ a ~~~' ,_ i.`. .,~ ,~ "~ -~-,, ~ i~ ,,. Purpose and Type of Organization -`'("it~~t,`f/~< ~"' ~'~ ' r' + ~'~~ ~ '~ i ~ , '~~ f , ~ ,~~' ~ ~ ~ When was the organization founded? -~~ !" ~ `' s ~,' ~? 1 ~~~ 1 .- L' ` ~ , ,~ " Roanoke County meeting place? ~+ ~ - existence ~in Roanoke County for two con i n Has organization been YES '~ / NO ~ ~ `~ ,,~ t ~ , t ~ ears? / ~ ~*~ ~ ~ ~ ~ ~ r ~ ~ , ., .~~~ , t.c ~., tinuous y ~ r ! ~ O . , ~ N ~ YES anization non-profit. r h g e o Is t Federal Identification Number # Indicate Attach copy of IRS Tax Exemption letter. g nization: '~ Officers of the Or a ~ "."~ ~`~-; ` -President :, ~~` '_,~°~~' ~,. Vice ~~ ~ `~ ~ ~,rt _ `~~ ~ President: ~~~~ + .' ~'. ~- ~~~ ~ ~. (,~,~ . ti.. ,., c ;-~1 Address: ~ ~ Address: ~ "~- '-~ ' .~~ i`_ '1~;~-, . ._.> L- ~.~ ~ ~' y~ r -'~ ] ~ i AIL ~ ( ~ r // ~ `~ \\ ~ ~ ~ ft l~ ~ 1 ~`r ~, ~ ,.~ ~, Treasurer :~ ~ ' " ' ~ t ~, ~ ~, ~ ~ i > Secretary: Address : ~ ~ ~ ~ _,~ i 1 'T I ( ~ t ~ ~ , ~ ~/ ~„ 1 Member authorized to be responsible for Raffle or Bingo opera- tions: ~ ~ f ~ ~ ' ~ i ~~: ~ ,~~r~. ~lr,~x ~ E Name k ~ t ' ,~ Home Address Phone ~~,7, ~ -~ ~ ~S ~ °~~ Bus . Phone ,: ,,,,~ . A COMPLETE LIST OF THE NAMES A APPLICATIONS; O4F'LCUR~RENT ME (ER) SHIP MUST BE FURNISHED WITH THIS S ecific location where Raffle orlBingo Game is to be conducted. ,: r~ ~ ~ -'- ,. _~ ~ f' ~~'. ~/~ -~ ~~ Time of Drawing= RAFFLES: Date of Drawing ...;~ ~ ~ ' BINGO: Days of Week & Hours of Activity: Sunday Monday Tuesday Wednesday Thursday Friday Saturday From To From To From To From To From To From To From To 2 ~- P State specifically how the proceeds from the Bingo/Raffle will be used. List in detail the plansad or intended use of the proceeds. Use estimates amounts if neces y~ /~ ~ , } '? ,'~ n ~ __~„ ~~~> ~, ~~. 3 ~~ BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State _Zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all so calendarlqua teroforepriora calenf Bingo games or Instant Bingo by dar year period. INSTANT BINGO BINGO 1st Quarter_ 1st Quarter 2nd Quarter 2nd Quarter 3rd Quarter 4th Quarter 3rd Quarter 4th Quarter______ Total Total 2. Does your organization understand erson orsfirm,o associaf law to enter into a contract wi or corporation of any classifica- tion, organization, partnership, mana ing, or con- tion whatsoever, for the purpose of organizing, g ducting Bingo Games or Raffles? ~r`~~-~~ 3, Does your organization understaaasbursementsspertaining ato file complete records of receipts and Bingo games and Raffles, and that such reco'rd`s are subject to audit by the Commissioner of the Revenue? 4. Does your organization understanhttto go uponothespremises the Revenue or his designee has the r g ame or raffle, on which any organization is conducting a Bingo g to perform unannounced ,atained fo r Bingoegames orr raffles? 11 re- cords required to be main ~_Vi~, 4 ~1-~ 5. Does your organization understand that a Financial Report must be filed wi f Novemberlof leach calendar yearn forowh ch ae pere the first day o mit has been issued? ~~~~ < 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no,later than sixty days following the last day of such quarter? 7. Does your organization understand that the failure to file financial reports when due shall cause automatic rev Ban o n ame the permit, and no such organization shall conduct anfiled and a or raffle thereafter until such report is properly new permit is obtained? !-~ ~3 8. Does your organization understanderifiedcunderaoath bypthe must be accompanied by a Certificate, ame or raffle Board of Directors, that the proceeds of any Bingo g have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions. of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?T 9. Does your organization understand that a one percent audit fee of the gross r f thesannualbf inancial reportodueyon o r before upon submission o the first of November? ,%~~' •~ 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? ~/-~~~~ 11. Does your organization understand that no person, except a bona fide member of any such organization who shall haverbOrnto member of such organization for at least ninety days p such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct~of any such game or raffle? 12. Has yourmountnofa$25n00t payable toe the Countyaof Roanoket fee in the a Virginia? %~-~~~ 13. Does your organization understand that a Ordinances or §18u2a in violation of the County Bingo and Raffle 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? ~~~' 5 ~ '1 14. Has your organization attached a c< ship to this application form? ~~~'<~~`'- 15. Has your organization attached a application form? rr~,~i ~~~~~~~-~ ~ ~ - 16. Has the organization been declared tion under the Virginia Constitution or If yes, state whether exemption is for or both and identify exempt property.-, ~znplete list of its member- of its bylaws to this copy exempt from property taxa- ~. statutes? ~, ~,_~=U, rt:_,~ ,~ ~ ~,~ real, pers nal property,~~~ 17.. State the specific type and purpose of tY~e organizati ~~ ~, `, , /, / F ~ f ~ - ~ ~_ ~'Y' p , ~~ ~, ! ~ ~ ~ : % _ T~ ~ (~, .il _ ~.., ~ 1 ~:r. L ~ - ~ ~, e t ~~ , ~ ~ ,~'.c'~ L.L.. r (,~ .. ~ i, , a ~ t ~ ~ ~.- i., z .. L, ~K __ ~~ A -: ,~ ff ~~ u~~ , (~ v~ -~.c; -LV ti C, L_ G r ~ ~ cq ,. . ,~ G''L f z- ~ ~_C ~-~ Cr ~ ~' . _ -~ ~ _ 18. Is this organization incorporated in Virginia? i'~~: If yes, name and address of Registered Agent: 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? ~c (If so, attach copy of registration.) Has the organization been granted an exemption from registration by the Virginia Department of A of exemution nd Consumer Affairs? c; c, (If so, attach copy P ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description ,:. . I 4 11 Fair Market Value rJ ~'~, ~ 1 ~ ''+ ~ ~. 1, l..l. u~ ~ 1. l C ~ L' ~ }~1 _I ~~ ' ~ ~ `~. 6 ~-~ ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your ormorezfreouen t y than two cafe darod ys in hang not be conducted q calendar week? 21. Does your organization understand that it is required to keep complete recordode f VirginiaamandT~4s 98r of RoanokedCountyl Code 340.6 of the C must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3$ of the gross receipts of an organization s Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to eexemot statusOpursuant tolSection 501 ChoflthevUnited granted tax States Internal Revenue Service? (Certificate must be attached.) 7 rn~ 26. Does your organedaorobeuonefilenwhichtauthorizescthis use cat pancy must be obta the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any natu~otalaamountrofhjackpotepri~ es awarded Dollars, nor shall the in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE APPLICANTS OATH MUST BE TAKEN BY ALL I hereby swear or affirm under the penalties of perjury as set forth in §18. 2 of the theebest of mynknowledge,a informat on band statements are true to beliefs. All questions have been answered. Signed by: ~~ , ~ ~~ ' y ' ~ I i f J ~k: •, _ I '~' ~ '~~ -,'„ ~ , ~:^,z~ " , ~ % ~- , Title Home Address Name '> day this ~ me f i~ of ~~~:~CG1 19 ~~ Subscribed and sworn _ , ore be My commission expires: 19 Notary Public RETURN THIS COMPLETED APPLICATION T0: COMMISSIONER OF THE REVENUE p.O. Box 20409 Roanoke, VA 24018-0513 8 ~-1 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ~ j % / ~ ~ "Commi sinner of he Revenue's Date The above application is not approved. Date Commissioner of the Revenue 9 ~Y - COUNTY OF ROAiVOKE, VIRGINIA CAPITAL FUND - UNAPPROPRIATED BALANCE 1988 $12,644 Beginning Balance at July 1, 50,000 Additional Amount from 1988-89 Budget (6,450) November 22, 1988 Improvements at Administrative Center 5$---6 Balance as of March 14, 1989 Sub,~nitted by Diane D. Hyatt Director of Finance - .'~ COUNTY OF ROANOKE, VIRGINIA UI•]APPROPRIATED BASE - ~~ August 9, September September 1988 13, 1988 26, 1988 1988 Balance at July 1, Dixie Caverns Landfill Cleanup Transfer to Board Contingency Design Phase of Spring Hollow Reservoir $3,037,141 (400,000) (50,000) (175,000) October 2 November November 5, 1988 9, 1988 22, 1988 Funding for Public Information Officer Dixie Caverns Landfill Cleanup Lease Additional Office Space (46,500) (260,000) (34,783) (23,855) February 28, 1989 Primary Election F,xpenses 52 p47 003 Balance as of March 14, 1989 Submitted by ~. ~,,~.' ~- Diane D. Hyatt Director of Finance ~'- COUNTY OF ROp,NOKE, VIRGINIA RESERVE FOR BOARD CONI'ING~CY 1988 Original Budget at July 1, $50,000 Funding of Length of Service Benefit Jae 28, 1988 for Volunteer Fire, Rescue, and (g~000) Auxiliary Sheriff's Deputies (39,405) July 26, 1988 Tweed's Access Road September 13, 1988 Add to Board Contingency from riated Balance 50,000 Unapprop 1988 Beautification of Brambleton Avenue (3,500) September 26, September 28, 1988 Economic Development Trip to Northern ed Administratively) (1,000) Virginia (Approv October 6, 1988 Typewriter for Clerk of Courts ed Administratively) (g66) (Approv October 6, 1988 Economic Development Promotion d Administratively) (1,025) (Approve (2,000) October 11, 1988 Safekeeping of Securities October 20, 1988 Informational Brochure for November ved Administratively) (6,500) Election (Appro 1988 Additional Allocation to Total Action (10,000) October 25, Against Poverty (TAP) November 3, 1988 Survey Fees - Safety Cen~eoV~and rensics Lab Site (App F (2 473) o Administratively) , (1,000) November 9, 1988 Bushdale Road (365) December 13, 1988 C. L. & O. Investors December 20, 1988 Stonebridge Park Parking Lot d Administratively) (5,000) (Approve ar 10 1989 Salaries for Board of Zoning Appeals (625) y Janu , 000) (1 ar 24 1989 Contribution to Arts Festival , y Janu , (300) ar 24 1989 Sesquicentennial History Books y Janu , 15 841 Balance as of March 14, 1989 Submitted by ~~~~.~ Diane D. Hyatt Director of Finance ITEM NUMBER ~a AT A REGULAR MEETING OF THE ANOKE OCOUNTYEADMINISTRATIONNOCENTER COUNTY, VIRGINIA HELD AT THE RVA., ON TUESDAY, IN ROANOKE, MEETING DATE: March 14, 1989 SUBS.- Accounts Paid - February 1989 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: payments to Vendors: Payroll: ~2~01~~89 $398,626.48 $2,678,761.86 781,275.95 $3.460.037.81 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. APPROVED: SUBMITTED BY: Cam' ° ~ ~7 Diane D. Hyattr~ D~rector of Finance ~~~r Elmer C. Hodge County Administrator 1 ------------------- ----------- ------------------ VOTE ---------------- ACTION No Yes Abs Approved ( ) Motion by: Denied ( ~ Received ( ) Referred To Garrett Johnson McGraw Nickens Robers ITEM NUMBER=~ AT A REGULAR MEETING OF TH~OKERDOUNTYUADMINISTRATIONOCENTER COUNTY, VIRGINIA HELD AT THE RO MEETING DATE: March 14, 1989 SUBJECT: Statement of the Treasurer's Accountability per Investments and po- rtfolio Policy, as of February 1989. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Dominion Concentration First Virginia Concentration Sovran Savings Colonial American National Bank - CD Southwest VirginiBank legs & Loan -CD Central Fidelity First Virginia Bank - RA Sovran Bank - Government Fund 711.95 632,224.87 55,434.54 1,000,000.00 100,000.00 2,000,000.00 1,415,000.00 109,158.05 APPROVED BY: SUBMITTED BY: ., ,~~_ red C. Anderson t Treasurer ~~ Elmer C. Hodge County Administrator ~"n y -------- ------------------VOTE Yes Abs ----'--'- ACTION No Approved ( ) Motion by: Brittle Denied ( ) Received ( ) Referred To ~,_ Garret ____ ._ Johnson McGraw Nickens ._ .ACTION NUMBER # ITEM NUMBER ~ " AT A REGULAR ~ETpNATOTHEHROANOKE OCOUNTYEADMINISTRATIONNOCENTER COUNTY, VIRGINIA HEL MEETING DATE: March 14, 1989 AGENDA ITEM: Service Award Presentations COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Board of Supervisors recognizes employ nei zedrfore f ivee Yeas service to the County. Employees are recog of service and successive five-year 1 nit onSat he 1Board aof presented with a certificate of sele ct a service pin or other Supervisors' meeting and may appropriate award through the Department of Human Resources following the ceremony. The list of 1988 service award recipients is aFollowing th e presentation of service certificates. presentation, a reception will be held to honor service award recipients and their families. We congratulate these dedicated employees. SUBMITTED BY: D . K . Cook Director of Human Resources APPROVED ' ~~~~ J~ Elmer C. Hodge County Administrator __ ------ --- --------------- -- ------------- VOTE ACTION No yes Abs p,pproved Denied Received Referred To Motion by: Garrett Johnson McGraw Nickens Robers ice- . / 1988 SERVICE AWARD RECIPIENTS 2 5 -YEAR Utility Maintenance Paul W. Smith Commissioner of the Revenue Virginia Farrow Grounds Maintenance Lawrence L. Martin Social Services Betty M. Lucas 20-YEAR Fire and Rescue Lawrence A. Logan Social Services Freeda A. Bailey Sheriff's Office Fannie B. Sifers Fire and Rescue Roger D. Huffman Library Drema A. Creasey Grounds Maintenance Carl R. Catron 15- Y- ment es&Develop i c Community Serv Wanda G. Riley Grounds Maintenance Wayne R. Davis Treasurer Shari P. Vest Fire and Rescue Ronald S. Edwards Utility Maintenance J. Scott Agner Solid Waste Willie L. Bryant Treasurer Brenda H. Smith Social Services Gary L. Thompson Social Services Lillie J. Kessinger Engineering Robert J. Walawski Solid Waste Charles E. Greenway MIS Victoria A. Turner Human Services John A. Chambliss Sheriff's Office D. Art LaPrade Solid Waste Joseph L. Divers Finance Martha M. Webb Building Maintenance George H. Altice parks and Recreation Howard R. Guthrie Sheriff's Office June B. Long Circuit Court Carrie E. Lester Social Services Betty McCrary Building Maintenance Henry A. Wiley parks and Recreation Betty Robertson Social Services Toy W. Bowen Social Services Thomas H. Walls Sheriff's Office Jack L. McCorkle Grounds Maintenance Larry L. Greene Sheriff's Office Jack A. Camden Sheriff's Office Kenneth W. Kern /~- -- / 10-YEAR Timothy C. Beard Planning and Zoning Sheriffs Office Shelley 0. Kirby Sheriff s Office Carol A. Paxton Fire and Rescue Steve A. Poff Engineering John W. Basham Sheriff's Office Leon G. Hudson Library Eunice S. Campbell Utility Maintenance Curtis L. Puckett Construction and Building William L. Goode Solid Waste Delbert L. Mays Utility Maintenance Eli L. Puckett Social Services Ellen N. Groff Sheriff's Office Gary W. Roche MIS Diana C. Wilson Sheriff's Office J. Kay Parr Engineering Michael S. Webb Solid Waste Everette E. Kendall parks and Recreation Ruth Weisberg Library Robin T. Walters Solid Waste Robert L. Via Library Katina M. Keith Sheriff's Office Debbie L. Hogan Solid Waste Kenneth W. Johnson Library Martha F. Sibert 5-YEAR Sheriff's Office Camellia C. Blair Human Resources D. Keith Cook Fire and Rescue Robert R. Smith Sheriff's Office Elizabeth C. Angel Commissioner of the Revenue Geraldine Rorer Sheriff's Office William C. Alts Utility Maintenance Kathy H. Booth parks and Recreation Richard R. Showalter Sheriff's Office Timothy W. Flowers parks and Recreation Harriett M. Childress parks and Recreation Marcia F. Patton Development Review Shelia Rose Dooley Solid Waste James Richardson Utility Billing C. Wayne Williams Sheriff's Office Michael D. Price Utility Maintenance James A. Stump Sheriff's Office Glenda J. Lawson Sheriff's Office T. Wayne Haynes Sheriff's Office James D. Dorton Circuit Court John P. Krista Utility Maintenance Frederick B. Sisson ~-/ 5-YEAR CONTINUED Teresa C. Dixon Donna Leun Darwin D• HHall Deborah F• Vicki M. Puckett Myra W. Sellers Katharine D. Claytor Jerry W. Custer Delia L. Spradlin Nancy P. Davis Treasurer Sheriff's Office Grounds Maintenance Social Services Circuit Court Parks and Recreation Human Resources Sheriff's Office Parks and Recreation Library ~- / 1988 SERVICE AWARD RECIPIENTS 25-YEAR Paul W. Smith Utility Maintenance Virginia Farrow Commissioner of the Revenue Lawrence L. Martin Grounds Maintenance Social Services Betty M. Lucas 20-YEAR Fire and Rescue Lawren ce A. Logan Social Services Freeda A. Bailey Sheriff's Office Fannie B. Sifers Fire and Rescue Roger D. Huffman Library Drema A. Creasey Grounds Maintenance Carl. R. Catron 15 -YEAR Community Services&Development Wanda G. Riley Grounds Maintenance Wayne R. Davis Treasurer Shari P. Vest Fire and Rescue Ronald S. Edwards Utility Maintenance J. Scott Agner Solid Waste Willie L. Bryant Treasurer Brenda H. Smith Social Services Gary L. Thompson Social Services Lillie J. Kessinger Engineering Robert J. Walawski golid Waste Charles E. Greenway MIS Victoria A. Turner Human Services John M. Chambliss, Jr. Sheriff's Office D. Art LaPrade Solid Waste Joseph L. Divers Finance Martha M. Web'fl Building Maintenance George H. Altice, Jr. parks and Recreation Howard R. Guthrie Sheriff's Office June B. Long Circuit Court Carrie E. Lester Social Services Betty McCrary Building Maintenance Henry A. Wiley parks and Recreation Betty Robertson Social Services Toy W. Bowen Social Services Thomas R. Walls Sheriff's Office Jack L. McCorkle Grounds Maintenance -Larry L. Greene Sheriff's Office Jack A. Camden Sheriff's Office Kenneth W. Kern 1010~YE_AR and Zoning Planning Timothy C. Beard Kirby Sheriff's Office Sheriff's Office Shelley 0. Carol A. Paxton Fire and Rescue i Steve A. Poff ng Engineer Sheriff s Office John W. Basham Leon G. Hudson bell m Library Utility Maintenance din p Eunice S. Ca Puckett g Construction and Buil Curtis L. William L. Goode s Solid Waste Utility Maintenance Delbert L. May Puckett Social Services Eli L. Groff N Sheriff's Office . Ellen Gary W, Roche Wilson MIS Sheriff's Office Diana C. J. Kay Parr Webb Engineering Solid Waste Michael S. Kendall E parks and Recreation . Everette Ruth Weisberg rs Library lid Waste S Robin T. Walte o Robert L. Via Keith Library Sheriff's Office Katina M. Debbie L. Hogan Solid Waste Kenneth W. Johnson Library Martha F. Sibert 5 -YF Sheriff's Office Blair Camellia C. Human Resources nd Rescue p, Keith Cook Robert R. Smith Fire a Sheriff's Office r of the Revenue Elizabeth C. Angel Commissione Sheriff's Office Geraldine RAlls Utility Maintenance William C. Booth parks and Recreation Kathy H. Richard R. Showalter Sheriff's Office nd Recreation Timothy W. Flowers Childress parks a parks and Recreation Harriett M. Patton Development Review Marcia F, Shelia Rose Dooley Solid Waste Billing James Richardson Williams Utility Sheriff's Office C• Wayne Michael D. Price Utility Maintenance Office ' James A. Stump son s Sheriff Sheriff's Office Glenda J. Law s Sheriff's Office T. Wayne Hayne Dorton D Circuit Court nce James 'Krista John P• Utility Maintena Sisson Frederick B. 5-YEAR CONTINUED Teresa C. Dixon Donna Leun Darwin D. Hart Deborah F. Hall Vicki M. Puckett Myra W. Sellers Katharine D. Claytor Jerry W. Custer Delia L. Spradlin Nancy P. Davis Steven A. McGraw Harry C. Nickens Treasurer Sheriff's Office Grounds Maintenance Social Services Circuit Court Parks and Recreation Human Resources Sheriff's Office Parks and Recreation Library Board of Supervisors Board of Supervisors Revised 3-14-89 ti "~ ~ ~~' ..,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1989 RESOLUTION 31489-9 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CHARLES E. GREENWAY FOR FIFTEEN YEARS OF SERVICES TO ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Charles E. Greenway was first employed on May 28, 1973, as a Motor Equipment Operator in the Public Works Department; and WHEREAS, Charles E. Greenway has also served as a Motor Equipment Operator in the Solid Waste Division; and was the Lead Operator of the Brush Collection Crews; and WHEREAS, Charles E. Greenway has been a valuable asset to Roanoke County through his dedication and loyalty shown during his many years of service. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Charles E. Greenway for fifteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens Garrett NAYS: None A COPY TESTE: ~~fi Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File D. Keith Cook, Director, Human Resources ITEM N0. ~^ ~ R MEETING OF THE BOARD OF ES COU~TYSADMINISTRATOION AT A REGULA HELD AT THE ROANOK 1989 COUNTY, VIRGINIA, TUESDAY, MARCH 14, CENTER ON RESOLUTION EXPRESUpERVISORSPOFEROANORE COUOFTY OF THE BOARD OF TO CHARLES E. GREOK~COUNTY FIFTEEN YEAR SERVICES TO ROAN ESOLVED by the Board of Supervisors of Roanoke BE IT R Vir inia, as follows: to ed on County , g wa s f i r st emp Y WHEREAS, Charles E. Greenway Motor Equipment Operator in the Public Works May 28, 1973, as a Department; and Motor WHEREAS, Charles E. Greenway has also served as a in the Solid Waste Division; and was the Lead Equipment Operator Operator of the Brush Collection Crews% and n a valuable asset Greenway has bee WHEREAS, Charles E• through his dedication and loyalty shown during to Roanoke County his many years of service. that the Board of NOW, THEREFORE, BE IT RESOLVED est appreciation ex resses its deep Supervisors of Roanoke County p f Roanoke County to and the appreciation of the citizens o loyal and s E. Greenway for fifteen years of capable, Charle dedicated service to Roanoke County•rvisors does express its best FURTHER, the Board of Supe s for a happY~ restful and productive retirement. wi she ~/ EVE CA1~TIVOT DO ALL THINGS AT ONE TIME, BUT WE ~L DO ALL THINGS IN DUE TIME A B UDGET WORK SESSION WITH THE BOARD OF SUPERVISORS MARCH 14,1989 A B eauti f ul B eginning O~ RO A NO,,~~ G ,~ ~~ _~ o z v a 150\ $a 18 reps/ SFSOUICENTENN`P A Bututi~ulBcginning COUNTY ADMINISTRATOR ELMER C. HODGE C~n~n~~ v~ ~,~nttnn~~e BUDGET WORK 198920N MARCH 14, BOARD OGARREETTRCHIAIROMAN wlNDSOROBERS. VICERCHAIRMAN RICHARD W. CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAW BA MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT Mr. Chairman and members of the Board' re ared for your review as been P P a brief update on The attached inf or et workhsession. Following part of today's budg the Board will be asked to ro ections, agreement with the County debt service and revenue P sharing major County issues, consider a new revenue resent Dr, Wilson Staff will then P The s cho 01 s . ital requests for discussion. needs. departmental and cap resentation on school funSeveral regional will make a separate P articipate in been asked to P for your consideration. County has have been included funds that can be projects, and they rovided on the ees. Finally, information has been P ted should the Board wish to increase taxes and .eating that genera synopsis of General Fund revenues lnually between eq 943,000 have been distribute Included is a which previously new revenues of $3~ Debt service, artments and schools. revenues has been shown County dep rior to distributing This is a more equitable was deducted P and schools. not impacted by the debt separately for County distribution in that each division is practices of the other.- first of several budget work sessions with the is the arding prioritization the Since this incorporated in Board, I will ask foruid liness w 11 then be ril. tax rates. These g rove by th Board in Ap budget document to be app Elmer C. Hodge ,County Administrator P-O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772 2004 pOUDTI'Y OF ROANOKE, VIRGINIA gUpG~ WORK SESSION TOPICS FOR DISC(JSSION MARCH 14, 1989 'School Funding 'Public Safety Bonsack Fire Stating Personnel Sheriff's Departrre Cannunication System •Ccxnpensation for County Employees 'Spring Hollow Reservoir 'Landfill and Recycling 'Consolidation 'Economic DeveloFxtient 'Future Debt Service ~mnitments 'Additions to Fund Balance 'Tax Rates 1 CO[JI~fPY OF ROp,NOKE, VIRGINIA SCHID~ OF EXISTING LONG-`I'~ DEBT GENEE2AL COUNTY AND SCHOOLS MARCH 14, 1989 1988-89 1989-90 1990-91 Original t Payment t Paymen ----- County Debt Loan Amount Paymen ~rieral Obligation Bonds 80 Public Improvement Issue $ 4,900,000 $ 490,750 $ 748 386 1 469,500 $ 1,486,628 448,250 1,496,484 19 1982 General Obligation Bonds d 8,800,000 139,000 8 , , 873,369 886,730 910,503 030 1 438 s 1986 General Obligation Bon i , 000,000 15 -0- _0_ , , r G. O. Bonds~^later Reservo , -0- Lease/Purchase Obligations 66,938 8,182 -0 -0- -0- Remittance Prxessor 9,640 1,896 506 24 -0- ,~g Tape Streamer Vinton Fire Apparatus 97,214 360 41 24,506 12,116 , 8,077 -0- 207 97 HP Upgrade-N1ode1 58 rade-To 950 Series Hp U , 409,119 22 72,905 67,185 97,207 67,185 , 67,185 5 pg One-Arm Refuse Truck 286,5 000 550 1 372,185 372,185 372,18 625 34 1988 Lease/purchase , , 138'758 34,504 34,625 634 77 , 77,634 S stem Cashiering Y 380,257 74,329 , 087 52 52,087 Fire Trucks Fire Trucks-Back Creek 200,000 000 157 -0- 30,855 , 32,853 32,853 8 133 CAMA System Cave Spring Rescue Building , 300,000 -0- ~3 _ , $40,475,808 $3,449,528 $3,6~ 349 $5,105,175 County Debt School Debt 0 802 525 $ $ 533,847 $ 548,159 1986 General- Obligation Bonds 4,900,00 $ 4 400 565 , 475,804 588,422 580,738 73$ 231 School Bonds VPSA , , 10,313,791 411,060 753,201 State Literary Loans Lease/Purchase Obligations 506,935 135,729 135,729 84,441 306 6 S stems Heating Y 64,435 25,222 25,222 976 42 , 42,976 Mobile Classrooms Phase I Energy Conservation 160,385 923 106 42,976 27,845 , 27,845 27,845 286 29 , Phase II Energy ~~ervation Conservation 106,923 III Energy _0_ 000 80 29,286 199,232 , 199,232 phase ~hool Buses (30) 1,000,000 , _~ $2 3~ 9 $2-257,213 $21,724,792 $1,724,438 , School Debt l County and School Debt $62~ 0_600 t $5.173.965 $6.023.108 7 62 88 a To 849 14 S?-3 Increase in Debt Service 2 C7JUI~fI"l OF ROANOKE GEC FUG g~]UE PROJECTION FOR FY 1989-90 BUDG~r MARCH 14, 1989 Cp,TDGORY ~.~ REVUE SOURCES: Real Estate Tax Personal Property Tax Sales Tax Business License Tax Meals Tax Utility Consumer Tax Motor Vehicle License Tax Other' Local. Revenues ~3i~'ing Fund Balance S[JB'I'0`rAL COI„gv10~,AL,TH FIDERAL ~~ GINERp,L FUI~ID DOLLAR INCRE~E PERCE[Jr ~G~ BUDGET PROJECT FY 1988-89 FY 1989-90 (DECgF,ASE) - FY 1987-88 $24,046,408 9,509,200 4,045,745 2,250,000 N/A 1,450,000 1,251,895 4,010,513 157,570 $25,780,009 10,200,000 4,390,492 2,400,000 1,500,000 1,400,000 1,150,000 3,575,923 500,000 $28,511,770 11,650,000 4,200,000 2,100,000 1,700,000 1,400,000 1,325,000 3,818,370 -0- $54,705,140 $ 2,731,761 1,450,000 (190,492) (300,000) 200,000 -0- 175,000 242,447 (500,000) 10.6$ 14.2$ (4.3)$ (12.5) 13.3$ 0.0$ 15.2 6.8$ (10_•x)$ $46,721,331 707 194 $50,896,424 $ 6,947,816 $ 3,808,716 7.5$ $ 7,083,000 $ 135,184 1.9$ $ 6 - ~ -0- -0- $ -0- $ $ 150,000 $ 6.8~ $ x.943.900 ~_ $53.578,525 557 240 $6140 ~- Schools County NEW G FUND REVENCTE FY 1989-90 SPLIT 50/50 ~S; DEBT SERVICE INGR~E ON F,XISTING DEBT NEW STATE AMID FIDEEtAL RED FOR SCHOOLS (ALL FUNDS) TOTAL NFW REVUE AE'rER DEBT SERVICE $3,943,900 $1,971,950 $1,971,950 (219) (6~ 3) $1,734,131 ~~ $i _734.131 ~- $1,360,627 1,0-78,8.42 $2~ 69 3 COU[~TI'Y OF ROANOKE, VIRGINIA BUDGET WORK SESSION MP,JOR OPERATING BUDGET PRIORITIES MARCH 14, 1989 Public Safety ~ ~ /~ ~~ $ 200,000 Sheriff - Six Personnel and F~uipment Fire/Rescue - Protective Gear for Volunteers and Utility Costs for New Bonsack 40,000 Fire Station 136,000 Five Parac~dic/Firefighters ~' a ~~~~ yyc~~ Solid Waste ~ '~~~'~~'`~~ a 170,000 Landfill Tipping Fees 200,000 Dixie Caverns Landfill 2OO~.00 Recycling Econcsnic Develo~nent 34,130 ~„~~s 82, 000 Valleypointe ~Velognent and Inspections Personnel and Equipment for Vinton Inspection ~~ Function Buildin Maintenance and Repairs X086 Ogden Senior Citizen Building 16,000 `' HVAC at Administration Building 25,000 County Roofing Program ~-Ogg-~- Southview Security and External Building Repairs }~~ Jail Security Improvements Other for County Employees 860,000 5 Percent Salary Increase 525,000 Spring Hollow Design Phase 5,400 Conran - New Bus 200,000 Consolidation 25,000 User Fee Study 140,000 County Garage Addition to Fund Balance 625,000 1 Percent X3,706.530 4 COUIaPY OF ROprTOKE, VIl~GINIA B(JDGET WORK SESSIONBE F'~JNDID (~,pITAL REQ~TS THAT COULD ~~tlJ[JQi LEASE/p~(,~~SE AGE MARCH 14, 1989 FY 1989-90 FY 1989-90 F~].1-Year Half-Year Total Debt Debt ~~ Cost Service _ - Descri tion 1 000 202,036 $ $101,018 phase II Conmminication Syst~t- i $2,000, 300,000 78,131 39,065 065 39 ng Cave Spring Rescue Build nsack Fire Station B ' 300,000 78,131 86 204 , 43,102 o 1 for p. ~ Third Refuse Truck and Cans 331,000 197,500 , 51,4362 52,087 Financial Software Package 400,000 104,174 ~- Library Automation 500 8 $600.112 300 055 rz,52 , lover a two-year period the additional 800-Nlhz radios cost will be $2 million inci do g~$~O~rSO for and $1.8 million for two add' 2County Share - $25,718 School Share - 51,418 COU[~TI'Y OF ROANOKE, VIRGINIA gQpGET WORK SESSION ppr~NTIAI, VALLEY CpOPgZprION PROJECT'S MARCH 14, 1989 'New SPCA Facility 'Roanoke City Convention Center 'Explore Project - Water and Sewer 'Route 460 Industrial Site 'Virginia Western Science Building 6 COULaI'Y OF ROANOKE, VIRGINIA p~EI~IAL SOURCES OF ADDITIONAL REVII~IUE MARCH 14, 1989 1 Percent on the Utility Consumer Tax Ratel At 10 Percent At 12 Percent 1 Cent on the Real Estate Tax Rate Refuse Fee Bond Funds2 Sell Property Fund Balance $ 204,000 818,000 1,227,000 248,000 1,200,000 820,000 Unknown Unknown lOriginal County ordinance imposing the Utility Consumer Tax restricted these nditures (or debt service payments) only. Current revenues to capital exile Utility Consumer Tax rate to both residential and cacn~rcial- customers is 6 percent. ~o use these funds for ankehCountthwillhhavehtorreval date the i tended Junior High School, Roano Y purpose of these bonds trrfoghtheedebt r tirement ofe hissb doissue used for capital items o (principal and interest). 7 COCJN'I'Y OF ROANOKE, VIRGINIA BUDGET WORK SESSION COUNTY p,DMINISI'RATOR' S REC'ONY"1E`t`IDATIONS ON `I'~iE FY 1989-90 BUDGET MARCH 14, 1989 • Operate Within Existing Tax Rates. • Seek to Implement Efficiencies in Current County Operations and Provide Salary Increases for County F~loyees. • Meet the Mandate for Teacher Salaries Without Using VSRS. Funding has been Allocated for that Purpose. Continue to Seek Valley~iVide Cooperative Opportunities. Plan for a General Fund Bond Issue in 1990 for School and County Needs. 8 C~ - 2 M E M O R A N D U M T0: Mr. Elmer Hodge FROM: Chief T. C. Fuqua DATE: February 16, 1989 SUBJECT: Prioritization of Budget Add-Back Items As directed, I have appointed a committee to evaluate the needs of the Fire and Rescue Department. This committee consists of District Chief Donald Gillispie, representing volunteer fire, Rescue Captain Chip Decker, representing volunteer rescue, Firefighter Gary Houff, representing the career service, and myself. This committee has reviewed the needs of the department and offers the following prioritization list for add-backs to the proposed FY 89-90 department b udget: 1. Five paramedic/firefighters Salaries & benefits $131,250 Equipment - Uniforms 5,000 2 One fire lieutenant Salary & benefits 27,500 . Equipment - Uniforms 1,000 3. Upgrade six firefighter positions to fire sergeant 7,000 4. Upgrade part-time secretary position to full-time position 5,000 5 New fire apparatus for Company 10 & Company 5 380,000 . 6. Power units for Hurst rescue tool 5 10,000 000 15 7. Enclosures for tiller positions on Ladder 3 & Ladder , 8 Self-contained breathing apparatus, spare cylinders and . personal alert safety devices 14,000 9 Conversion cost to retrofit afire pumper to a foam unit 15,000 . 10. Fire hose and adapters ' 10,000 000 30 11. s vehicle Replace fire and rescue mechanic Salary & benefits , 27,500 12. Haz-Mat Officer Equipment - Uniforms 1,000 13. Fire inspector Salary & benefits 27,500 Equipment - car, desk radios 20,000 14. New fire hydrants 32,000 TOTAL, $758,750 ps c: Rita Busher Committee members ~ a alv ~, F i~ p °v a, 18 ~~ 88 S~S~l11CENTENN~P~ A Beauti fulBtginnrng COUNTY ADMINISTRATOR ELMER C. HODGE C~nunfg of i2nttnukr March 16, 1989 Mr. Bob Jernigan Roanoke County Risk Manager 3433 Brambleton Avenue Roanoke, Virginia 24018 Dear Bob: BOARD OF SUPERVISO LEE GARRETT, CHAIR RICHARDNW ROBERSAV CERCHAIRh CAVE SPRING MAGISTERIAL DISTF HOLLINS MBOB RInODHS F STEVEN A. MCGR, CATgyVgq pggGISTERIAI D157R VINTON MAG STERIALvDISTRI~ This is to advise that at their meetin 14, 1989, the Board of Supervisors voted unanimousl you as an member of the Public Safet g held on Tuesday, March Trustees, y Volunteer Benefits Boar dlof State law provides that an - appointed, or re-a Y person elected, re-elected, Freedom of Infor at ion eAct~ any body be furnished a co sending you a co ~ Your copy is enclosed. We aref also py of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roano please accept our sincere thanks and a ke County willingness to accept this a PPreciation for ppointment. your Very truly yours, YID-c~.`-~' ~! G~ comic` Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors bjh Enclosures cc: Thomas C. Fuqua, Director, Fire & Rescue P.O. BOX 29800. ROANOKE. VIRGINIA 2 4018-079 8 (703) 772.2004 F a aN ~- F ~'• _ •~ 0 a2 18 > ;~ 88 ~s~v~CENTENN~ A~' A Bu+uti~ir/Bc ginning COUNTY gpMINISTRgTOR ELMER C. HODGE ~Dll1if1J Af ~FF[Y[F(ip March 16. 1989 10451arlene Clifton Bent Bent Mount Mountain din Road, Lot 7 . Virginia 24059 Dear Ms. Clifton; BOARD OF SUPERVISOR WINDSOR HE L3 ti1AG STT• CHAIRMA RICHARp ERIAL DISTRIC cW R~BGRS. VICE•CHAIRMAf MAGISTERIgL pIS7RIC HOLLINS MgBOB ERIALOp STR~ 1 cgrgw ATEVEN A. MCGRAW MAGISTERIAL DISTRICT VIN70N MAGIST C. NICKENS ERIAL DISTRICT Thi lo. 1989,tthedgoa a that at the' Y u as an member fof Supervi it meeting held on Trustees sors voted Tuesda repreSenti the Public Safet unanimousl Y. March State ng Volunteer Y Volunteer y tO appoint law At Large, Benefits Board of app°inted, o provides that Freedom °f re-apPO1nted any Person sending you Informati°n tO anY bod elected, re_elected a COPY of theAct; Your co be furnished a PY of On behalf Conflicts ofplnterenClosed, co the please accef the Supervi est Act. We are also 9ness willin Po a Ce slncereo thand the citizens Pt this appointment nd appreciat~onoke County n for your Very truly Y°urs, ~~-~-~. Roanoke `Alen, De b.7h County BoardY Clerk so Enclosures °f Supervi rs CC : Thoma s Bob Jern,i Fuqua, Director gan, Roanok Fire & Rescue - e County Risk Manager P.O. BOx 29800 ~ R~ANOKE. VIRGINIA 2 4018-0798.1703) 772-2004 F aoaN ~ F h, • L _ ~ 7D 7 2 a 18 >~.~ 88 ~SQV~CENTENN~p~' A Bcauti fulBeginning COUNTY gpMINISTRgTOR ELMER C. HODGE ~IIliliflJ IIf ~AMY[AkP March 16, 1989 District Chief 5940 Lakeland D DOnald W. Gillespie Roanoke, Vir ve ginia 24018 Dear Chief Gillespie: BOARD OF SUPERVISOR; WINDSOR HE LSARRETT. CHAIRMAP RICHARD W, RO MAGISTERIAL DISTRIC' CAVES BERS. VICE-CHAIRMAN PRING MAGISTERIAL DISTRICT HOLLINS MBOB L, JOHNSON ERIgL pISTRIC7 STEVEN q, MCGRgyy CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT This i s to advise t 14, 1989, the hat at you Board their meetin as an member of Supervisors g held on Trustees °f the Publi voted unanim Tuesda ch representi C Safet ously to Y' Mar n9 Volunt Y Volunteer State laW prove eer Chiefs. BoaPasnt Fire Benefits a of appointed des t h a t Freedom of any Perso InforaPPosnted to an n elect _ sending you oration Act; Y b°aY be furnished re elected, a COPY of the Conf icts of Int a co On behalf PY ss enclosed, PY °f the please °f the Supervi erest Act. We are also willin accept our sors gness to accepts this a thanks hanalta zens of Roanoke Co PPosntment, PPreciation unty, f°r Your Very truly yours, Mary H . ~'• Q'~'C~-~~ Roanoke Allen' Deputy Clerk bjh County Board of Enclosures _ Supervisors cc: Thomas Bob Jernl Fuqua, Director gan, Roanoke Count Fire & Rescue Y Risk Manager P.O. BOX 29800 RO'4NOKE. VIRGINIA 2 4018-0798. (7p3) 772-2004 OF ROAN ~ ~~ • ~ 2 ''s V a 18 ~~ 88 a ~S~V~CENTENN~ A~' A Bcauti~ulBe ginning COUNTY gpMINISTRgrOR ELMER C. HODGE C~n~tJ of i2nttttnltr March 16. 1989 Rescue Ca 2531 Ptain Richard Decker Roanoke rl nq Road . Virginia 24018 Dear Captain Decker: BOARD OF SUPERVISOR: wwosoREE GARRETT. CHAIRMAN RICHARD HILLS MAGISTERIAL DISTRICT ~V ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL pISTRICT HOLLINS MBOB L. JOHNSON STEVEN A IMCGRgyV CATq yygA MAGISTERIAL pISTRIC7 HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT 141s is,tthedvise t 1989 Board ofat at heir you as an meeting held on Truste member of t SuPervi sors voted Tuesda es, rePresenti he Public Safet unanimously to Y. March ng Volunt y Volunteer aPPoint State 1 a w eer Rescue Ca Benefits Board of appointed, o provides that Ptains. Freedom o f re-appointed to any Person ele sendin Informatio^ anY body be f cted • re- 9 you a copy of theAct; Your co urnished a elected, On behalf of Conflicts pIntereStlosed• copy of the of We are also please the Supervis Act, willin accept our ors and the citizens of 9ness to acceptithis appoint s and aPPreci Roanoke Count ment. ation for y' Your Very truly yours, -~! ~~~v Mary A• Allen, De b.7h Roanoke County Board of Jerk Enclosures Supervisors cc: Thomas C• F Bob Jerni uqua' Director, Fir gan, Roanoke County Risk Rescue Manager P~O. BOX 29800. RO'4NO1SE. VIRGINIA 2 4018-0798 ~ X703) 772.2004 OF Ft~Aly ,I. ti, • L 2 `y 2 a 18 ~~ 88 a~S~V~CENTENN~P~' A Beauti fulBe ginning ELOMERTY gpMINISTRgTOR C•HODGE C~IAli11f1J IIP LKAE(IIA[~P March 16. 1989 Reverend William 6930 Northw Buchanan Roanoke aY Drive . Virginia 24019 Dear Rev. Buchanan: BOgRp OF SUPERVISOR; WINOS LEE GARRETT, CHAIRMAN RICHARD OR HILLS MAGISTERIAL OISTRICI ~V• ROBERS, VICE-CI.IgIRMAN CAVE SPRING MAGISTERIAL pISTRICT HOLLINS MBOB ~' ,JOHNSON STEVEN ERIAL plsrRlcr CATA WBA MAGIS7A MCG RAW ERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Thi s 14 i s to advise 1989, the Board ofat at their you as an member °f SuPervisorsmeetin9 held on T Trustees, re r the Publi voted unanimouslyetoay' P esentin c Safet March q Volunteer Y Volunteer Benefits aPP°int State 1 a w Rescue Squads . Board of appointed o Provides that Freedom of I re-appointed to any bodysb°e felected, re_ele sendin nformati°n A q you a co ct% your urnished cted, PY of the Conflicts copy is encloseda copy ° f the On behalf the °f Interest Act. We are also please of willin accept our Supervisors and guess to acce sincere thankshanditizens of pt this Roanoke County, appointment, appreciation for your Very truly Yours, J'~! Mary H• Allen, De ~ bjh Roanoke County Board of Jerk Enclosures Supervisors cc: Thomas Bob Jern,i Fuqua' Director qan, Roanoke CountFire & Rescue Y Risk Manager P.O. BOX 29800. ROANOKE. VIRGINIA 2 4018-0798. (703) 772-2004 of aOAN ~- ~, 2 p O = a` 18 `~~ B8 S~S~v~CENTENN~A~' A BCQYff/!(IB[gt/l7%ryg E OMERTY ADMINISTRATOR C HODGE ~AlillflJ Ff 1~IIFl1tIIkP March 16. 1989 Mr, Philip D• Sheets 708 Shelbourne Vinton, Vir Avenue 9inia 24179 Dear Mr• Sheets: BOARD OF SUPERVISOR; WINOSpR HE LS MqG STT. CHAIRMAN RICHARD w. R ERIAL DIST OBERS, ylc Rlci CAVE SPRING E'CHAIRMAN MAGISTERIAL DISTRICT HOLLINS MgBCB ERIq Op S RCN STEVEN A. MCGRAyy CATAWgq MAGISTERIAL OISTRIC7 vlNroNHARRY C. NICKENS MAGISTERIAL DISTRICT Thi s 14 1 s t° advise you as89' the Board ofat at their SuPervisorsmeetin9 held Trustees n member of the publi voted un °n Tuesda ' representin C Safet animo Y, March 9 Volunteer Fir Y Volunteer Bene lts B apolof State law efighers, appointed o Provides that Freedom o f re-appointed to any person electe sending you Information Act; any body be f d, re-elected a COPY of the Your copy is urnlshed a copy of On Conflicts enclosed, the behalf of the of Interest Act. We are also please accept our SuPervi sors and willingness si ncer the citiz of to accept this a thanks and ens Roanoke appointment. appreciation fo~ountY. Your Very. truly yours, ~ ~-~-~-~ee_. Mary 8• Allen ~ b.7h Roanoke County Board o f Jerk Enclosures Supervisors cc: Thomas C, F Bob Jerni aqua. Director, Fire gan, Roanoke County Risk Rescue Manager P.p. gpX 2980p R~AND-SE. VIRGINIA 2 4018-0788 ~ (703) 772-2004 OF ROAN ~ h, • L 2 ~ O J 2 a 18 .E,~ 88 8 ~SQV~CENTENN~p~' A Bcauri fulBcginning ELOMERTY gpMINISTRgTOR C HODGE C~AII1if1J AP 1,RIIMltAI2P March 16. 1989 098 Jim D' Forren Keffer Road Catawba Virginia 24070 Dear Mr. Forren: BOgRp OF SUPERVISOR; WINDSOR HIELLSARRETT. CHAIRMAP RICHARD yV, RO MAGISTERIAL DIST BERS. VICE- Rlc CAVE SPRING MAG1S7 CHAIRMAn ERIAL DISTRICT MoLLINS MBOB L. JOHNSON ERIgL DISTRICT STEVEN q. MCGRAyV CATAyyBq MAGISTERIAL DISTRICT HARRY C. NICKENS VINTpN MAGISTERIAL DISTRICT 14 1 s 1 s advise 1989 to that at you as the Board of their meeti Trust an member of theupervisors votedguneld on Tuesd ees, repreSentin Public Safet animously to y' March State law 9 Auxiliary Deputy Sheriffs•Benefits Boapalof appointed, o PrOVides that Freedom of In foraPPointed to an Y Person elect sending you oration Act; Y body be f ed, re-elected a copy of Your co urnished a behalf cts of On the Confli Plnterestlosed• We aref also Please of the Supervi'_ Act• willin accept our sors and the guess to acceptlth es apPo nt s andl appreClf Roanoke Count ati ment, on f Y. or your Very truly yours, ~ . Q~~J Mary H• Allen De bah Roanoke .County Board of lark Enclosures Supervisors cc: Thomas BOb Jernl Fuqua Director San, Roanoke Count Fire & Rescue Y Risk Manager P.O. BOX 29800. F?OgNOKE. VIRGINIA 2 4018-0798. (703) 772-2004 of a aN ~- F ~'~ • L _ ~ 7D a? 18 .~~ 88 a ~SQV~CENTENN~A~ A BeautifulBeginning E ~ ERT1' ADMINISTRATOR C.HODGE (nnuttfy of iRuttttnkr March 16, 1989 Mr. Warner Dalhouse Dominion Bankshares President 213 S. Jefferson Roanoke, Va. Street 24011 Dear Mr, Dalhouse: The Roanoke Bankshares County Board of Roanoke Valleyans to relocatePervisors Providin It is two of g job opportunitiesaand gn of your Attached is growth for Supervisors aPPreciation development o BOARD OF SUPERVISOR; wlNps R L.IE LSARRETT. CHAIRMAP RICH MAGISTERIAL DISTRIC' ARD W, ROBERS. VICE_CHAIRMAt\ CAVE SPRING MAGISTERIAL DISTRICT HOLLINS BOB L. ~1pHNSON MAGISTERIAL DISTRICT STEVEN A. MCGRA~.V CATAWgA MAGISTERIAL DISTRICT HARRY C, NICKENS VIN TON MAGISTERIAL DISTRICT is pleased that Dominion its departments continued commitment the f the Roanoke Valleyr ° contribute toexp~ eseCn a coPY of our community, to at our a resolution for meeting on March adopted b your efforts t 14, 198g Y the Board of e g our - onomic Sincerely, etc, ~~~~~ Lee Garrett, Chairman LG/mha Roanoke County Board of Supervisors P.O. BOX 29800 ROANOKE. VIRGINIA 24018- 6798 X703) 772-2004 F a aN ~ ~~ • ~ _ 9 ~ L7 a= 18 >~~ 88 S~s~V~CENTENN~A~' A Btautr/ulBe grnnrn$ ELOMER rY'4pMINISTRgTOR C HODGE ~IA1tItf1J Af LRAFIY[II~P March 16, 1989 Rev. Fleet Powell Colonial Presb 3550 Poplar Driterian Church Roanoke, Vir Ve' S•W• ginia 24018 Dear Reverend On behalf of oPPortunity attending the invocation. We feel it meetings so good of alI Powell: BOARD OF SUPERVISOR; WINDSOR HE LSgRRETT, CHAIRMAI RICHgRp yy ROB MAGISTERIgL DISTRIC' cgvE s ERS. VICE-CHAIRMAN t'RING MAGISTERIAL DISTRICT HOLLINS BOB L' ~HNSON MAGISTERIAL pISTRICT STEVEN q• MCGRAyV CgTgyygq MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT the Board of to let Supervisors meetin you know I would of our aPpreci like to g on Tuesday, March a t i o n 14. 1989 to is most im that all is Portant to ask God' citizens, done accordin s Thank you g to Hi s again for sharing your time wit h us. take this offer the blessing on these well and for the Very truly yours, Lee Garrett, Chairman b]h Roanoke County Board of Supervisors P.O. BOX 29800 RO,4NOKE. VIRGINIA 24018-0798 (703) 772-2004 ~ aoaN ~ ~~ . 2 p a 18 .~,~ 88 s~SQV~CENTENN~p~' A Bu+uti~u/Beginning COUNTY ADMINISTRATOR ELMER C. HODGE C~[uuttf~ of LRnttttnkr March 16, 1989 Mr. Terr Roanoke Y Harrington, Director Box ounty planning Department p' O' 29800 Roanoke, Virginia 24018-0798 Dear Mr. Harrington: BOgRp OF SUPERVISOR wiNDSOREE GARRETT. CHAIRMAN RICHARD HILLS MgGISTERIq~ DISTRICT CW ROBERS. VICE-CHAIRMAN PRING MgGISTERIq~ DISTRICT Ho~~INS MBOB L. JOHNSON ERIq~ pISTRIC7 STEVEN q. MCGRAW CgTAW9q MAGISTERIgI, DISTRICT HARRY C. NICKENS VINTON MgGISTERIq~ DISTRICT Thi s 14, 1 s tO advise th 1989, t aaBOSrd °f Sat the°i~ meetin on you as an upervis g held Commission °rY member s voted unanimousluesday, March Planning, rePla ci °f the Transportation to a ng Rob Stalz PPoint a tate 1 Provi er' the former Dir ctoreof aw des FPPO1nted a that any eedom of or re_ PPointed to an Person elected sendin Inf°rmation Act; Y b°dY be f reelected 9 you a copy of the Your copy isurnished a copy of On behalf of Conflicts of InterestlOSed. We are also please Act. acce he Supervisors willingness Po our sincer and the citizens of accept this a thanks and Roanoke aPPointm appreciation County, ent. for your Very truly Yours, Mary H• Allen, Deput bJh Roanoke County Board of Jerk Enclosures Supervisors cc: Lt. Leonard J. Wade Capt, D• A• Laprade F'.O. BOX 29800. ROANOKE. VIRGINIA 24 018 0788. (703) 772.2004 r F PORN ~ F ~, . c 2 'A O ~ 2 a 18 .~~ 88 ~FSQV~CENTENN~p~' A Beauti/ulBeginning COUNTY gpMINISTRATOR ELMER C. HODGE Mr. James C. Hensley 8385 Bradshaw Road Salem, Virginia 24153 Dear Mr. Hensley: March 20, 1989 BOARD OF SUPERVISORS WINDSOR HE LSARRETT, CHAIRMAN RICHARp MAGISTERIAL pISTRICT ~V• ROBERS, VICE-CHAIRMAN CAVE SPRING MAGISTERIAL pISTRICT HOLLINS MBOB ERIAOp STR~N STEVEN A. MCGRgVy CATgWgA MAGISTERIAL DISTRICT HARRY C• NICKENS VINTON MAGISTERIAL DISTRICT In the letter dated M Allen, Deputy Clerk arch 16, 1989 were inadvertentl ~ ROanoke ~ sent to you from M Magisterial y listed County Board of Distri as re Supervisorsry H. ct instead of t presenting the ~ You I he Catawba Ma 1 Cave Spring am sorry for the g~sterial Di misunderstanding, error but strict. trust this will clear up an Y Sincerely, Brenda J. Holton, bah Roanoke Secretary cc: John H. County Board of Supervisors Jeff re Parrott, Chairman John y A' Cromer, Dant Co Hubbard, Assist p°Sal Manager unty Administrator C~A1tltfiJ Af LRAFIItAIiP F aoaN ~ h~ L 2 ~ 9 ai 18 .~~ 88 ~FSQV~CENTENN~A~' A Btauti~u/Beginning COUNTY gpMINISTRATOR ELMER C. HODGE C~nuttf~ of +`~FttnukP March 16, 1989 Mr• James C• Hensley 8385 Bradshaw Road Salem, Virginia 24153 Dear Mr. Hensley; BOARD OF SUPERVISORS WINDSOR HE LSARRETT, CHAIRMAN RICHARD MAGISTERIAL DIS7 W. BORERS. VICE- RIOT CAVE SPRING MAGISTER AHp STMAN Rlcr HOLLINg MBOB ERIq OHNSON STEVE/ q• MCGRAVV CATAWgq MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIgL pISTRICT Thi s 14, 1 s tO advise t 1989, the Board fat at their re u member as an Supervisorsmuoting held on Tues Presenting the °f the Landfill ed unanimous day, March Cave prin P oie law Provid S g MagisteriallD stricaVlsO ytCommpttnt P nted e s that ee Freedom o f or re-aPPointed to anY person el sendin Information anY bod acted On behg You a copy of theAConf icts o PY lsuenclose ,a COPY oftthe Pleaseaaccef the SuPervi f Interest Acta• We are also willin Pt our sots and gness to acceptlthis appOlnnks handl aPAre °f Cou Roanoke tment, ciation for your Very truly yours ~. Mary H• Allen, De b]h Roanoke County Board Y Clerk Enclosures °f Supervisors cc: John H• Jeffrey Aarrott, Chairman John Hubbard rOmer, D1sPosal M . Assistant Countanager Y Administrator ~ aoaN ~ F ~~ . ~ z `s+ o = a~ 18 ~.~ 88 ~~sGV/CENTENN~p~ A Btauti~ulBeginning COUNTY ADMINISTRATOR ELMER C. HODGE (~nun~,~ of ~nttrtukr March 20, 1989 Mr. Robert W. Butterworth 6670 Bradshaw Road Salem, Virginia 24153 Dear Mr. Butterworth: In the letter d BOARD OF SUPERVISORS LEE GARRETT, CHAIRMAN WINDSOR FULLS MAGISTERIAL DISTRICT RICHARp W. ROBERS, VICE•CHAIRMgN CAVE SPRING MAGISTERIAL DISTRICT HOLLINS MBOB ERIA ODISTRON STEVEN A. MCGRAW CATgWgq MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Allen, De ut ated March 16, 1989 were i p y Clerk, Roanoke ~ sent to Magisteria V Districtyi li sted County Board yOU from Mary H- as representinf Supervisors, you nstead of the Catawba Ma 9 the Cave I am sorr gisterial Di Spring misunderstandinq• the error strict. but trust this will clear up an Y Sincerely, ~~~~~~ ~ Br 4 ~~~-e~`- enda J. Holton, Secretary bJh Roanoke Count cc: John H. Parrott y Board of Supervisors Jeffre ~ Chairman y A• Cromer, Dis ger John Hubbard, Assistantp°County nA~inistra for nn n~v -„~~~~ ~F FOAN ,~- h, ~ L 2 ~ A O a2 18 `~~ 88 SFsOU~CENTENN~p~' A Btauti~u)Be 8inxin8 CO ER-I -y ApMINISTRATOR ELM C. HODGE ~Alit(f~ Af ~ptttlII(~P March 16. 1989 667 Robert W. Sal ~B Virhin Roaaerworth g 1a 24153 Dear Mr. Butterworth. BOARp OF SUPER VI WINDSOR HE LSARRETT. CHAS ORN ~C HARD -^/. F2O MAGISTERIAL DISTRICT CAVE SPge GRMq srE CHAIRMAN ERIq~ pISTRICT Ho~uNS MBOB L. JOHNSON CqT STEVEN A Iq~ D1$TRICT A W8A MAGISTERIq~pIS7R Cw VINTpN MAG ST C. NICKENS ERIAI DISTRICT This is to 14, 1989 advi t se You as ~ the Board hat at the . represent n member f h PervisorsmVeting held g the Cave S e Landfill oted unani on Tue$da State law Pring Magist C1tlzens Aa~usly to a' March ~Ppointed~ o Pie vi des that erial District.lsory Comm Pt tee sen edom °f Inf appointed any oers ding you a copy f1 ~heAct~ You b°edY be furnlshed' re-ele Plea seaaCCOf the Su e Confliets ofPlnterestloseda We Y oftthe williri ept our P rvi Act, are also gness to aCCeptlth Vireo thanks ha citizens of appointment nd appreciat°onokforounty. Your Very truly Yours. Mary H. Alle Enclosures Roanoke County Boa d o Cler k ec: John H. f Supervisors Jeffrey Aarrott, Chairm ro Joh mer an Hubbard. Assi s Dan poCoun Manager ty A~lnistrator ~ aoaN ~, F ~~ . z ~ o ~' i a 18 ~~~ 88 ~~sQU/CENTENN\P\' A Btauti fu/Bcginning COUNTY ADMINISTRATOR ELMER C. HODGE (nnttttf~ of ~nttnultr March 20. 1989 Mrs. Deborah D, Zamorski Route 2 Boones Mill, Virginia 24065 Dear Mrs. Zamorski: BOAI,p OF SUPERVISORS WIND LEE GARRETT, CHAIRMAN SOR HILLS MAGISTERIAL DISTRICT RICHARp yV RpBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT HOLLINS MgBOB ERIgOp 3 RON STEVEN q. MCGRA~.V CATgyygq MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL pISTRIC7 In the letter Allen dated March 16, were inad Vert Clerk, Roanoke 1989 sent to District i ently listed as County Board of you f rOm Mary H. nstead of the Cave Srepresenting the Catawba M s°rs, you pring Magisterial agisterial I am sorry for District. misunderstanding, the error but trust this will clear up an Y Sincerely, 'emu. ~~ ~• Brenda J. Holton, Secretary bah Roanoke cc: John H, County Board of Supervisors Jeff re Parrott, Chairman John y A' Cromer, Disposal M Hubbard, Assistant Countanager Y Administrator of a0'4N ~ ~~ . ~~ Z 9 ~ ~ a 18 ~~ 88 SFS~v~CENTENN~ A~' A Beauti~ulBe ginning COUNTY gpMINISTRATOR ELMER C. HODGE Mrs. Deborah Route 2 Boones Mill, ~II1t1tf1J Af ~AMYIIIkF March 16, 1989 D• Zamorski Virginia Dear Mrs. Zamorski; 24065 BOARD OF SUPERVISORS WINDSOR HE LSARRETT. CHAIRMAN RICH MAGISTERIAL DISTRICT ARD W, ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL pISTRICT HOLLINS MgB~B ERIAOHNSON L DISTRICT cgrA STEVEN q• MCGRgyy Wf3A MAGISTERIAL pISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Thi s 14, 1 s to advi s 1989, the a that at You as Board of gu their meetin voted) held Tuesda represent ng the Cat WbahM eLandf 11 Cit1zunanimously to Y. March State law provi agisterial Distr ct. Advisory Commpttee aPPoi rated des t h a t Freedom a any pars sendin of Informap~ on Act dray body be fulected' reel g You a copy of the Your co rnished acted, Conflicts DEFY is encloseda copy of the ~n behalf of the Interest We are also please Supervisors Act, willin accept our sincere 9ness and the citiz to accept this appo n ment nd aPPrec atoonok~ County. or your Very truly yours, Mary H• Allen, De ~ Roanoke County Board of Jerk bJh Enclosures Supervisors cc: John H. Jeff Parrott, Chairman John rHubbard comer' Dis . Assi P°sal Manager stant County A~inistrator r`" a OF PLAN ~(' ~, . ~ ~ A o ~ 2 a 18 Y~~ 88 s FS~V~CENTENN~P~' A Bcauti~u/Beginning COUNTY ADMINISTRATOR ELMER C. HODGE Cnn~~ np LRnttnirkr March 20, 1989 Mrs. Glenn E. Prather 7244 Back Creek Road Boones Mill, Virginia Dear Mr. Prather: 24065 BOARD OF SUPERVISORS WINDSOR HE `SARRETT, CHAIRMAN RICH MAGISTERIq~ pISTRICT ARD W, ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIq~ pISTRIC7 Ho~uNS MBOB L. JOHNSON ERIq~ pISTRICT STEVEN A, MCGRAW CATgyyg„~ MAGISTERIq~ DISTRICT HARRY C• NICKENS VINTON MgGIS7ERlq~ pISTRICT In the letter Allen dated March 16 were inadverten jerk, Roanoke 1989' sent District instead of tested County Board to you from Mary H. he Caves .representing the f supervisors, I sprl n9 Ma 1st Catawba Ma 1 You am sorry for 9 erial District, 9 sterial misunderstanding, the error but trust this will clear up an Y Sincerely, ~~~1~ ~' bjh Brenda J. Holton Roanoke Count ' secretary cc: John g. Parrott Y Board of Jeff re . Chairman supervisors John Y A. Cromer DanPosal Hubbard, Assist County nA~lnis trator ~~ ~~~ ,^^ o~ aoa,y ~ ~~ . ~ 2 A i a 18 Y~s~ 88 ~FS~V~CENTENN~p~' A Beuuti ftllBCgiryryigg COUNTY gpMINISTRgTOR ELMER C. HODGE ~IIlIl1f1J pf 1~pMYIIIkP March 16. 1989 Mr, Glenn E. Prather 7244 Back Creek Boones Mill Road . Virginia Dear Mr, Prather: 24065 BOARD OF SUPERVISOR` wlrvDS R HE LS MRRETT, CHAIRMAN RICHARD W. ROB GISTERIAI DISTRICT CAVE SpR~ GRS, VICE-CHAIRMAN MAGISTERIq~ DISTRIC7 HO~LINS BOB L. JOHNSON MAGISTERIq~ DISTRICT CATgH,egTEVEN q, MCGRAyV MAGISTERIq~ DISTRICT vlNroN MARRY C. NICKENS AGISTERIgL pISTRIC7 This i s to advise 14. 1989, the Board ofat at their meeti ou as an Supervisors n9 held on representing the er of the Landfi ~Oted unanim Tuesday, March Catawba Ma 11 Citizens AdvislY t° appoint State law 9isterial Distri sor appointed, ° Provides that Ct• Y Committee Freedom of In foraPPointed to an Y Person elect sending You oration Act; Y bod ed, re-elected a COPY of the yOUr co be furnished a Conflicts PY is enclosed, copy °f the On behalf please of the Super °f Interest Act. We are also willin accept our visors and 9ness to acceptlth es appoint s hands aPpre of Coun Roanoke meet, elation tY. f°r Your Very truly Y°urs. Ma~~H. A`T ~ bjh Roanoke County Board of Jerk Enclosures Supervisors cc: John g. Jeff Parrott, Chairman John rHubbard romer- Di s Assistan P°sal Manager. County Administrator Pn RnY ~~~nn ~~nni~t.r • ~NOKE UDIJNTY SCj:jiG;OIS • ... . .......................... ... ~............ECTI4NS...... • ~ INC~~~ ............. ` N ES AND ........................... .................... ...................... ~.....,,..~ENU ......~~ ... .. CRE/l .................;.............. ......SET ............ DCET~1fEii~j3'y'9~gg_gp .......................... ...............~. ' j~ ....... ........................................ORES..........................,.................. ~ ......................... .. . IN(~pM1E: ............................ ................................................................. _ .......................... .. ................................ NCi1~ 'STAT'E FUNDS:.... ...................... .. • State Sales •Tax . .. ReFated A,cc ......................... .......... --- ,........~... ~.n;~..8.......... ~ ., • ............... punts ...................... ...................................... :...........327,272 FEDERAL•F .......................... ~ .. ........:.... UNDS: ..........,......... ..........,.......,. ...........$73,118':. ......................L .F.............. .................................................... UNDS: ~ ................... ,.........I-,QCA ............................. ,. ,.. ..;:. . ........... ~~al Approprkation ..................... ...;.................. .. ................................. ....... ....................,..... ........ ........'...o~~ .. .... ... `.......C'THER FUNDS :......................... ...................,....;i......:.......1,800,000 ' ..... ' .. • . TOTAL IN ......... ...... {45,947) ' . .....................~F?EI1SE IN ~y~V .... • ..2 ..,. ..78,84 ................... •• 2•'•8 EXPENDITURES: ........................ ~ ... ; 'SALARY-CONTR,qCT ............................ ............................,'. .. '........`... teachers - 5% to g 8ojo ' ~ ............................................ ........................... .. ...A„ Loss of .........................:........'.... v ....... ..... ..... .. .............. .. . 6.6cyo.. ~ ........:.................. Enrollment ............... ............... ............ (4 teathi ........... ,~,,....~ .... ' Classifi ............................................. ........ ... n . •• ................ .. . .... P, ..... ..,... ed A Adm1 ~• °S.. °~ $27 500.. .... .. ...... ~ 286 156 .. Su ••. ................ on _ o . ........... ;...........1~rease in Open-End ~C,..... ?.~o Scale.ln,~r,~s~ ... ........................ .. ........ {110,00 .. • pj • ....... Increas ~ ..... ................ ontra ;........: .................... ... ............cts ................ e in S •...........856,668,,:....:` p!ement ,.:....:. ncrease in Substitute I~r. Rate - ($40 to $4 ..... .........,.3.per da .i:.. ease in Homebound Instr~~~~~~" ' ' ..........1.8,32..:'.....' actors {7:60 to 8.10~ .........................:. ' 0,864 ,• .............. ................................... Subtotal---_'_............... ..............5,3 ..: ..... `NON •• : ...........................'.".----.--•--._-.---- _' ..... --- 03 .. .. . ......-SALARY CATEGpRIES ........................................ .. 3.075,107 .... gdminis ................................................ ...................... ~ ............... .. ' :' Instruction ................... .............. ........... ........................................................ :........::..Attendant ~ .. ..... ............ ...,,..... .. ....s.....':........... 4,90 9 ,...... e ~ H Ith Services.. ••2 ......................:......:. ;. • Transportation .................. 40,468 ~,~~ ~~ ................. ~........;...nPe-ation &Maintenance'~ ................................... ................... .. ,913 ` Fixed C .................................. • .............. • .... .. hat e5 .................................. . .................0 ; ,.......... •, met School .................................... .........;............ ' • ............... .....347,516) :~ ~ '; ` Aduh Ed ........................................................... ..................... • ` ucation .................:......~. .. ...... . ... . ..:.. . ........:. ..52 ; ,540: "~ Subt • """'~• erred to ........ • ...............................C3pnallmNrovements}....... .;...........n'~.~`".,6.~~, :VSRS FQR BUS ....... ~ ..............................i..... ~ ........ ,.......;... DRIVERS*~• .......... .. ........:.. Bus Drivers -•VSRS .................................... ....................... .. • ........... {Incl. R .. ......... .. ........ ~........... Ebmmation of T~nsf.......,, .... ................................ .................. .. et. $ Lif .............. a Ins. ............. er• to Cafeteria Fund .................. ...............:.... ~ 130,0 .... ........................ ............. ...............'........................ ....... 00~ .. Subto ,1130 000} ~~~~ ...........: { To mee ................. ;........;. section 89 re ......................... ... ....................... quirements} 'OTHER SALARY~B ................................. ~; ..............,.. ..' .. . ....................... NQN-SALA ....... ..... .. ......... ... ITEM ... lens...... ,.... ......... .. ........ .........ranee Supp S .... ' `Early Retirement .............. ent ( 10 increase%m... •, ......... .. • ..:.. .. Save .......... . ..,....... ~ p:?. ...... ' hoot q"d;;;~.,:....._'_......... ................... inn"~~;:........; Mr. Hodge; ~,~%{,~ f The Dept, of Service Awardsuman Resources has Supervisors Recognition for tent14ively scheduled the meeting, March 1989 It will at the Board of presented ea done the same around 4:00 as last year, 415• followed b awards will be Is this 0, K, with y a rece schedule li you. If so Ption, ght that day and not, we need to r Mary Allen P the schedule work sessionsto kee f!`~ y~~~am~(((( ~~. k ijri~ \ / F a aN ~ ~~ . ~ ~ ~ 9 a 18 >~~ 88 s~$QV~CENTENN~p~' A Bututi fulBeginning COUNTY ADMINISTRATOR ELMER C. HODGE (nnutrfy of LRn~tnnkr March 16, 1989 Mr. L, F, Craft Special Agent Department of In Charge Box 978 State Police Salem, Va. 24153-p978 Dear Mr. Craft: BOAF?p OF SUPERVISORS WIND LEE GARRETT. CHAIRMAN SOR HILLS MAGISTERIAL DISTRICT RICHARp yV ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT HOLLINS MBOB ERIq OD S7SRON STEVEN A. MCGRAyV CA7gyygq MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT On Mar considered t4' 1989 he the Roanoke explosive ma request of the County Board Kessler Mill gazines on DePart~?ent of of Supert~isors Road, county-owned pro .Police to store The Board a Perty located at two PProved your 1216 all stateccode th the story Best provided tha requirements. g guidelines t the stcra Attached _ and in conform nCels In i s a PY o f with Supervisors, cO the report .presented to the Boar d of Sinr_erelY, Mary g . ~~ Roanoke Alien' Deputy Clerk Count~• Board of Supervisors P.O_ BO)( 29800 • ROANOKE. VIRGINIA 24018-0 798 (7p3) 772-2004 ~ aona ~- ~~ . 2 p 18 ,~~ 88 8 ~$QV~CENITENN~p~' A Btauti fulBeginning COUNTY ADMINISTRATOR ELMER C. HODGE Cnnunf~ of L~nttnukr March 16, 1989 BOARD OF SUPERVISORS WINDSOR HE Ls Mqc srT~ CHAIRMAN MS • Barbara RICHARD W. BORERS. VICERIAL DISTRICT Route 2 E' Martin CAVE SPRING MAGISTERgHpISTRICN ~ BOX BOB L. JOHNSON Dalevi Ile , Vi r 1 HOLLINS MAGISTERIAL DISTRICT g nia 24083 STEVEN GRAW 1 A. Mc CATAyygq MAGISTERIAL DISTRICT Dear Ms • Martin ; HARRY C, NICKENS VIN TON MAGISTERIAL DISTRIC7 At their Board of regular meetin Athenian Supervisors g on Tuesda Y, March 1989 16, 1989. SoC1ety for anpermitsforaaPiroved he requeste County affle to be held of the The fee has been paid and your r °n March As you are eceipt is enclosed. date aware for the of their,meetinaPPlication was submitte permit to be r g, which did d to the eturned before not allow sufficient rd on In any event the raffle was held. time should have this letter is condo been displa considered to be cted, The Stat Yed on the premises Your be issued on here permit, and it a calendar ode Provides w expire December Year basis. that raffle andhe Raffle was for the date 31, 1989, ~ therefor bingo Permits specified This permit, howeVerthe P o lit will on your aPPlication• was If I maY be of Y valid contact me at 772 further assist 2004, anCe, please do not hesitate to Very truly yours, ~/ . bah Roanoke Allen Enclosures County Boarayof lSrk CC: Commissi upervisors oner of the Revenue Commonwealth Attorney County Treasurer P.O. BOx 29800 RpANOKE, VIRGINIA 24018- 0798 (703) 772-2004 ~ aoaa ~- ~ ~ ~. •~ i 18 ~~ 88 s~B~V~CEWTENN~p~' A Btauti fuJBeginr7ing COUNTY ADMINISTRATOR ELMER C. HODGE ~n~f~ of iRuttnokr Ms. Elaine McLeod 6255 Hidden Valle Roanoke, Vir Y Drive 9inia 24018 Dear Ms, McLeod: March 16. 1989 BOARp pF SUPERVISORS WINDSOR HE S MqG STER AL~p STR CT1 RICHARp W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL pISTRIC7 HOILINS BOB L..JOHNSON MAGISTERIAL DISTRICT STEVEN A. MCGRAyV CATAWgq MAGISTERIAL DISTRICT HARRY C• NICKENS V~NTON MgGISTERIq~ pISTRIC7 At their Board of SreJular meetin Grove Element visors unanimousl uesday, March April 8. 1989, ary p. T. A, for ay Permit for he reques89of th °untY The f a raffle to be held~on ee has been paid and your recei You may consider Pt is enclosed. be displayed on this letter to The State Code the premises where be your Permit, and on a calendar- Provides that the Raffle I su99est it December 31~ Year basis. raffle and binls to be conducted. dates s 1989 • This ~ therefore, the g° Permits be issued I f Pecified on your aPPp cation however, Ps onl t wi 11 expire I may be Y valid for the contact me at ~~ further assist 2-2004, anCe, please do n of hesitate to Very truly yours b7h Enclosures CC: Commissioner Commonwealth County Treast o~ Roanoke Allen, De County Boardyoflerk Supervisors of the Revenue Attorney ~rer P.O. BOX 29800 ROAIVOKE• VIRGINIA 2401 8 0798 (7O3) 772-2004 r ~„ ~ -~. ~ ~~ ~~1~ .. ~~-9 '~ "~> ~~~'~ ,. COLONEL R.L. SUTHARD ~®~~®~~"O6 ~~~,~ ® ~~~7-~(~' SUPERINTENDENT ~ '~ `~~~~~~ DEPARTMENT pF g~-A-rE ppLICE LT. COL. W.F. CORVELLO i-XJx 978 DEPUTY SUPERINTENDENT 7 O, Salem, Virginia 24153-0978 March 1, .1989 Mr. Elmer C. H~ e County Administrator for Roanoke County Box 29800 Roanoke, Virginia 240.18-0798 Dear Mr. Hodge: This correspondence concerns a Assistant Special A telephone conversation Mr. Ruhland re gent in Charge J. R. Ruhland on Februaw~n You and propert quested assistance in finding a site on Roa ke~Cou 89 y to store our explosive ~ wherein magazines. y The Department of the Vir lnia State Police explosive ma 9 Department of Labor and Industgazines are used to store explosive materials obtained b properly licensed by enforcement agencies ~'• The magazines are routinely materials to ~ evidence in criminaly this Department and other law investigations. used for lawful cases and to store e The ma purposes in connection with criminal osive Criminal Investi 9azines are checked at gation supervisors to least monthly by the Bureau of assure security. The magazines had been located in the Hangin R property owned b the access Y Dom, Inc. for a g ock area of Roanoke County on necessitated rea has deteriorated toproximately 15 years. a desire for an undesirable conditioner the Years, a new location. This access At your instruction, Mr. Roanoke Count Ruhland met with Mr. site could Y Department of_ General Se Gardner W. Smith be found on the rvices, to dete ~ Director of suggested a site property of 1216 Kessler Mi111ne if a suitable the stora e at the rear of the pro Road. 9 guidelines and would satisf~rtY which was Mr. Smith y our needs. in compliance with On February 16, 1989, to the Kessler the Department of Trans in confo Mill site with the approval ofportation moved the rmance with Title 40.1, Section 40.1_ Mr. Gardner. They a ealocated 23, Code of Virginia. A NATIONALLY ACCREDITED LAW ENFORCEMENT AGENCY • Actnini tatored Su e ~ Present a of this corres p rvisors for formal requesp°ndence,Rt~hnoke~' as County two permission to the expl~ive magazines for the impartment of S County Board of on Roanoke County pr tate Police to Be assured of °perty, store the interest. °Ur willingness to CO°perate in all matters of mutual With warm regards. Sincerely, F• Craft. AC 703 LFC/JRR/msb S.1Jecial Agent in Charge -2019 ~ {iOANO,r O <c h . ~' L_ = T1 ~ ~ J 2 a 18 ~~ 88 s ~S~V/CENTENN~P~' A Btauri~u/Bt~innink . ELOMERTY ADMINISTRATOR C HOOGE February 14, 1989 ~l: Mr. ,T• R• Ruhland Assistant DepartmentSofclal Agent in Charge p. ~• State Police Salem Box 978 . Virginia 24153 dear Mr• Ruhland: BOARD OF SUPERVISORS WINDSOREq GARRETT, CHAIRMAN RICHARD ~/ lS Mnr,IS TE NIAE DIS iRI(_T CAVE RaR©ERS. VICE.CHAIRMgrv G M4GI iTC RIAL 0157RICT ROEtINS Me08 L. JOHNSON ERIAE DISTRICT STEVEN q MCGRAw CATAWBA MAGIS TERIAI OIS TRICT HARRY C. NICKENG VINTON MAGI$7E RIa~ DIS?RIC7 I understand General Services, that a stor ge by the have agreed dtoardner Smith, Roanoke State Police °f a aine on Count County Director of cert explosivey_°wned propert For our records material, Y for for use of this this is Supervisors PrOpert tO ask that PeSVide a recordthfor aPProvalan Then takeyyoure equest toltten request Ponsibilit future ref is merely a formalit the County Y for the mater erence, of Y and to lal, the origin °f and matter•am glad that we have Departmentf we at Roanoke Countn able to work out Please let us know•y can be of fur.theran agreement in this assistance to the Very truly yours, _: `~ ~~`~ Elmer C. Hod ~ ""~~`''~ meh Count ge Y Administrator 1- ~ ~ °y~ (_ l', U ° ~ ~ f ;. ... ~ F. ~'1ti ' C~[llirifl~ ctf ~/~llFtYtIIIiP I ~~ ~ r+< ~x ~'yt~<~c~ rl<~nN~ ~,. ~ vll.c ;irdln :'~~c.>Iri ~~_ -'~~C).1 T NCJI'ICE OF BORRCWIlVG ~ 0 ArII'ICIPATICN ~~ OO~p ~RGINIA On February 14, 1989 . the Board of Supervisors of Roanoke count ginia (the "Board" ado ted Y, Vir- p a resolution authorizing the County to borrow not to exceed $17,000,000 for the purpose of meeting casual deficits in the revenue of the County, The Resolution was adopted urs granted by the Code of Virginia, as P want to authority amended, ~-~X. ~ . Paul M. Mahoney County Attorney U Publish on the followin g date in the morning edition: March 3, 1989 Send invoice to: Board of Supervisors p• O• Box 29800 Roanoke, Virginia 24018-0798 t M E M O R A N D U M ~~ ~~ T0; Elmer C. Hodge County Administrator FROM: Mary Allen ~~'L~u~ DATE: March 1 " 1989 SUBJECT; Agenda - March 14, 1989 You asked me to possible format, review the packet f for the March The followin or March 14th and su 14th Board g items have alread ggest a meeting; y been scheduled Three public hearings (1) Short term borrowing (2) Reduction of E911 tax (3) Meals Tax reception.to 5:30 will be the em to P yee service awards and a Work Sessions are as follows; (1) Budget Work (2) Bud Session with staff (3) Budget Work Session with get Work Session with School Board (4) Work Session on Rec Volunteer ycling Fire Chiefs May I suggest the following order; 2:00 P.M. - Budget Work 3'00 p•M• - Regular B Session with 4:30 p,M• oard Meeting School Board 5:30 - Service Awards and p•M• - Volunteer Fire Rece 6'30 p•M. Chiefs Ption x:00 p•M• Dinner Break 8:30 p•M• - WOrk Session with - Recycling Work Staff (10 presentations) Session The above schedule has been discuss Fuqua, ed with Reta Busher and Tommy ~~~ ~ . ~ ^ ~Gti 3~1~ SE d ' vl s FO .~/2 4/89 S,S1, ,Re R W d/89 ~ .3 00 SST g~es~ ~o o~ SEss . pp A ~ Fob r h'ork ?oN.S O 6.3p Sess1 °~s A, ~ 2 o~ 1889`9 0 ~~R,get COMMITTEE VACANCIES IN 1989 JA_N~y Court~Service Unit Servi Advisor Council ces Advisor Board /Youth and F anvil I'~'o Year term of Ho expire 1/26/89• Yt C• Rath, Vinton Di strict, will FEB--~A~Ry Electoral Board - A ointed b the Three Courts 2/28 year term of Mrs. /89. MaY Johnson will expire MOH Court Service Unit Services Advis Advisor Council or Board /Youth and Famil Red Year terms of Jam R• Powell, Cave es L' Trout, Cave Sanders, Windsor Spring District Spring District Hills District ' and James K- ' Lea ue will expire 3/22/89- of Older Americans One year term of Webb will expire 3/31/89. Johnson, Count Y Representative, J Board of Zonin Cart A eals - A ointed b Jud e of Ci rcui t Five Year term of Nei 1 W. Owen wi 11 Fifth Plannin eXPire 6/30/89,. District Commission Three year t and John erms of Richard W, Hubbard, Citizen Robers, Fred Committee will Represent Anderson expire 6/30/89• ative and Executive Parks & Recreation Advisor Commission Three year t Alice erms of Vince RobertSlllespie, Hollins Joyce' Cave S on, Vint DistriCt~ and Aring District, on District will Thomas expire 6/30/89, SEPTEMBER Court Service U Services Advi ni t Advisor sor Board Council/youth youth `embers and Famil High and from Cave Sprin Northsi 9~ William de High Schools to be appoint Glen~ar Industrial ed, Four Develo meet Authorit Districtr terms of Bill expirea9 j2 j89arnall Vlnyar~chVlntoe Spring Grievance pan n Djstrict will el ~'''° Year term of Kim Owens wi NOV-_~_ 11 expire 9/27/89, Health De artm ~o ent Board of Directors year term of Susan Adcock will expires 11/26/89, DECD Librar Board Four year term will expire of Richard Kirkwood 12/21/89. Mr. Kirkwood HO11i Mental Health S resi ns District, ervices 9ned 12/88, Services Board of the Roanok e Valle Communit Three Year expire 12/31/89. of Sue Ivey. County ap of Roanok P ntee, will e Count Plan nin Commission viii Year term of W R expire 12/31/89Yland Winstead, Catawba Di e Tonal partnershi strict, Site Advi Three Year term of Charles sor Committee Saul will eXpire 12/21/89, 2 Plea that ~LIC NUi'ICE se be advised the Board of S meting on ~n'isors March 14, 1989 of Roanoke at the Roanoke CO~tY, at its Brambleton Avenue CO~tY A~inistration Roanoke, Virginia Center, 3738 p•m• will hold a at the evening SeSgion Public hearing on the follow' ~~ing 300 ORDINA(~ ~9 matter, to-wit: ~~OF T~~RODAIVCKE ~ ~-4 (a). ~ All ~EL.EPf-~ ~~~ ~ DE ~ 911 ~ TAX ~~ ~EPHC;NF ~~ ~ ~ OF members of the QVC,Y HCY~IE SYSTII~ public interested in aFPear `mod be heard at the matter set for the time and th above may place aforesaid. Paul M. Mahone ` C~L~" `~ % County Attorney of Publish on the RO~oke Count ~J~~tc~J following dates in the Y' Virginia / /-~~, ~ ~+ morning edition: March 7, 1989 Send invoice to: Board of Supervisors P. 0• Box 29800 Roanoke, Virginia 24018-0798 URC 2• Ordinance sale accepting an offer and conveyance for and authorizin ~ on Route 633 °f surplus real 9' the . Benois Road, estate - well lot HCN/LG TO APPROVE 2ND - 3/14/89 _ URCST ~ADING 3• Ordinance auto Azing the conveyance and easement HCN/BLJ TO Ppalachian Power Comp ny•right-of-way 2ND APPROVE 1ST READING - 3/14/89 - URC 4• Ordinance amendin of tax• amount of g and reenacting Section for the taxation the Roanoke Count 21-151, Lem consumption, of food that is soldCfor to provide LG/RR TO off-premises AND PA1'PROVE 1ST READING 2ND 11BLIC URC HEARING - 3/14/89 Q• SECOND READING OF ORDINANCES R• CITIZENS' COMr~NTS AND COMMUNI CATIONS S - ADJOURNiKENT BLJ/HCN AT 9:05 P.M. URC OF ROANp~.~ ~ ~ (~ rt ~R ~ ti I~ ~ . A ~~~ ~• l ~ l , TY ~~Y ~ Z ~", L1 o 1$ E50 $$ FIRE AND RESCUE DEPARTMENT SFS ~P~ QUICENTENN M E M O R A N D U M T C. FUQUA A BeautifulBeginning CHIEF T0: Elmer Hodge, County Administrator FROM: Chief T. uqua DATE: December 7, 988 SUBJECT: Length of Service - Board of Trustees This is to inform you that the following individuals have been selected to serve on the Roanoke County Public Safety Volunteer Benefits Board of Trustees. 1. Philip D. Sheets - Chairman Volunteer Firefighters 2. Reverend Willis Buchanan - Vice-Chairman Volunteer Rescue Squads 3. Richard Decker - Secretary ,Volunteer Rescue Captains 4. Donald W. Gillespie Volunteer Fire Chiefs 5. Ms. Marlene Clifton Volunteer At Large 6. Mr. Jim Forren Auxiliary Deputy Sheriffs 7. Mr. Bob Jernigan Roanoke County Risk Manager The purpose of this committee will be to administer the Length of Service Benefits program for public safety volunteers. Also, this committee will require protection afforded by the professional liability clause of the County's insurance plan. ps 3568 PETERS CREEK ROAD, NW, ROANOKE, VA 24019 (703) 561-8070 ~~~~ ~~~ O`~ PO A NprF ~ •~ Z 9 v - a2 V'4-~ 4~~4 4-' ~ iN~ ~Yt4-~ rr~~s 88 18 1S0 sFSQU1CENTENN~P~ L a BtauN/ulBtj~;.ra;n~ ROANOKE COUNTY BOARD OF SUPERVISORS '";~ ACTION AGENDA FEBRUARY 28, 1989 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. .Roll Call. ALL PRESENT 2. Invocation: The Reverend Sam Crews Coopers Cove Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. --- - - - ADD ITEM D-7: AWARD OF BID FOR SHORT TERM BORROWING -- 289-2 - CONTINUED TO 3/28/89 AT PETITIONER'S REQUEST C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of Appreciation to Art Whittaker upon his retirement from Piedmont Airlines - - ---- __ R- 889-1 _- _. HCN/BLJ TO APPROVE ~ ---.---- URC D. NEW BUSINESS 1. Presentation from the Citizens for Governmental Excellence of petitions for the proposed consolidation of Roanoke County and Roanoke__Cty, PETITIONS PRESENTED BY PARTICIPATING ORGANIZATIONS 5 PEOPLE SPOKE 2• Approval of 1989-90 Regional Airport Commission Budget. R-22889-2 HCN/BLJ TOcAPPROVE RESO URC 3. Request 'from the Registrar for an appropriation of funds for Primary Election. A-22889-~ HCN/BLJ TO APPROVE URC 4. Rescheduling of June 13, 1989 meeting date to June 14, 1989, because of Primary Election. R-22889-4 BLJ/RR TO APPROVE RESO URC 5• Authorization to initiate a sanitary sewer project for the Highfields/Lakeland Road Area. _A-22889-5 LG/HCN TO APPROVE STAFF RECOMMENDATION URC _. _ _ 6. Authorization to initiate a water project for the Old Hollins Road Area. A-22889-6 _---,-- -- - _ -- ----- BLJ/SAM TO APPROVE STAFF RECOMMENDATION URC 7. Award of Bid for $9 Million Revenue Anticipation Notes R-22889-7 HCN/SAM TO APPROVE RESO AYES - BLJ, RR, SAM, HCN --- _ _ _ __ -_ _-_ ABSTAIN-LG - - ~-- E• REQUEST FOR WORK SESSIONS SAM REQUESTED WORK SESSION ON RECYCLING ON..~-14-89-AT 7:30 P.M. _- _ ._ _ H ANNOUNCED JOINT WORK SESSION WITH SCHOOi~ BOARD AT 4 P.M:-3=14-89_ --- ECH ANNOUNCED WORK SESSION WITH FIRE CHIEFS AT.6R30 P.. M._ 3-14-89 __ RR/SAM THAT CITIZENS ADVISORY COMMITTEE BE ~11iVOT.`1F'n IN RECYCLING PROJECT IF COMMITTEE MEMBERS ARE WILLING TO -CONTINUE. IF_ _-NE}T_ _~MBERS SHALL INFORM BOARD MEMBERS AND NEW APPOINTMENT CAN BE MADE -URC ° --- ---~- 2 F- REQUESTS FOR PUBLIC HEARINGS NONE ::', Y G • APPOINTMENTS NONE l• Community Corrections Resources Board 2• League of Older Americans Advisory Board 3- Transportation and Safety Commission 4• Court Service Unit Advisory Council/Youth and Family Services Advisory Board H- REPORTS AND INQUIRIES OF BOARD MEMBERS NONE I- CONSENT AGENDA _- - --~. ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW- IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND .WILL BE CONSIDERED SEPARATELY- HCN/RR TO AppKO~ WITH ITEM #2 REMOVED URC R-2288 -8 1. A-2288_ g-g a Confirmation of Committee Appointment to the Court Service Unit Advisory Council/Youth and Family Services Advisory Board TABLED UNTIL PMM STUDIES LEGALITIES R-22889-8 b A-22889-8 _ 3. Adoption of Resolution of Appreciation to the Honorable Jack B. Coulter, Judge of the 23rd c Judicial Circuit. 4. Authorization to grant 40' easement to Appalachian Power Company. 5. Acceptance of a 10-foot water line easement being dedicated by Dominion Bank. A-22889-8.d 6. Request for acceptance of Huntridge Road and Britany Road in the Va. Department of Transportation Secondary System. R-22889-8.e 7. Request for acceptance of Kildeer circle and Falcon Ridge Road into the Va. Department of Transportation Secondary System. R-22889-8.f 8. Acceptance of water and sewer facilities serving -- Section No. 2, Huntridge -_~ _ .___ A22889-8 Q 9. Acknowledgment from the Virginia Department of Transportation that the following roads have been accepted into the Secondary System: a. 0.11 miles of Fox Ridge Road b. 0.40 miles of Peregrine Crest Circle - _._ c. 0.25 miles of Fox Ridge_Road- __- -= =- - d. 0.15 miles of Silver Fox Road A-22889-8.h 10. A-22889-8 i 11. A-22889-8 i Acceptance of sewer facilities serving White Subdivision. 'J• CITIZENS' COMMENTS AND COMMUNICATIONS NONE K- REPORTS HCN/SAM TO RECEIVE AND FILE URC 1• Capital Fund Unappropriated Balance 2• General Fund Unappropriated Balance 3• Board Contingency Fund 4• Accounts Paid - January lggg 5• Income Analysis and Statement of Ex of January 31, 1989. Penditures as L' WORK SESSIONS 1. Joint Work _ __ ----- ---- - Session with Parks and Recreation Advisory Commission. LG/SAM TO APpRO~ STAFF REC COMMISSION COMMENDATION TO BRING BACK p RECOMMENDATIONS FOR APPROVAL - URC ARKS AND M• EXECUTIVE SESSION pursuant to the Code of Section 2.1-344 Vir NONE -- - Jima- RECESS AT 5;20 P.M. EVENING SESSION '7;p~ P•M- OF POANO,y-F a ~ ti p Z ~ 2 0 a 18 ~.~ 88 SFSQUICEN7ENN~P~ A Brauti~ul Brginnins T0: FROM: DATE: SUBJECT: C~vixnf~ nrf ~vttnnke M E M O R A N D U M Tim Gubala Mary Allen y~-'~-'~`-- January 26, 1989 Followup - January 24th Board Meeting At their meeting on January 24, 1989, Chairman Lee Garrett appointed you to the Executive Board of the Roanoke Valley Convention and Visitors Bureau at the request of Supervisor Bob Johnson. Supervisor Johnson also asked for a report on March 14, 1989 on the status of the 75/25 economic development program. mha CC: Supervisor Bob Johnson -Y' ~, tt~ . ~~c^i ~~~~ r ' ~ ~`:'. r ~e~ c.~ 7 r'~ ~ ~~ ~~ ~ ~ ~ O~ POANO,t-F ~. w % ti A Z o .a 1$ E50 $8 v SFSQUICEN7ENN~P A Beauti~ulBeginning COUNTY ADMINISTRATOR ELMER C. HODGE January 5, 1989 Rev. Fleet Powell Colonial Presbyterian Church 3550 Poplar Drive, S.W. Roanoke, Virginia 24018 Dear Reverend Powell: On behalf of the Board of Supervisors, I for agreeing to give the invocation at the meeting on Tuesday, March 14, 1989. LEE GrRRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS M4GISTE RIAL DISTRICT STEVEN A. MCGRAW CATAW BA MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT ~ 7 ~{ _ 3..'? UCH would like to thank you Board of Supervisors' On Monday before the board meeting, I will call you as a reminder. If you find at any time that you are unable to do this for us, please let me know so that other arrangements can be made. I`'Iy telephone number is 772-2005. The Board members are aware of how busy your schedule is, and they appreciate your volunteering the time to offer God's blessing at their meetings. Sincerely, Brenda J. Holton, Secretary Roanoke County Board of Supervisors C~n~tnt~ u~ ~n~tnvk~ BOARD OF SUPERVISORS P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703> 772-2004 4 PUBLIC NUrZCE isors of Roanoke County, at its the Board of Superv ter, 3738 advised that Roanoke County p,~nistration Cen Please ~ the ~nin9 3:00 14, 1989, at lion beg March the afternoon ses meeting °n Roanoke, Virginia- at to-wit: tter, Brambleton Avenue- ublic hearing on the following OF T~'OF p,m, will hold a P R~A~~ SECTIUL~1. 21-~R-,~ ~ATI INANE ANIEND~ ~ ~y ODE ~~sICN Ot OF '~~~ R OFF-PREMZS~ matter set forth above may E'~D ~T IS the rs of the public interested in All ~~ and place aforesaid. appear and be heard at the time ~ r.\~ ~ Y Y ~y~; ~`' lyahoney of Paul I"1• County Attorney Virg~ia Roanoke County- the morning edition= the follow^-ng dates ~ publish on ~ ~ ~ `1 /~it~tcLJ ~ ar- , ~yarch 7, 1989 $end invoice tO' Board of Supervisors P. O. BoX 29800 24018-0798 Roanoke, Virginia * ARTICLE I - NAME is the Oak Grove Elementary School Parent-Teacher It is a local PTA unit organized under the The name of tPTA ass Roanoke County. Association ( ) Con ress of Parents and Tea ~serthetNats onal PTA)r a authority of the Virginia 9 branch of the National Congress of Parents and Teache ** ARTICLE II - PURPOSES he association, in common with the Objects of the Section 1. The Objects of t National PTA, are: outh in home, school,communitY a. To promote the wshfare of children and y and place of wor P laws for the care and protection of children and b. To raise the esuateards of home life. c. To secure ad q arents youth. into closer relation the he~tlyndnttheseducationaofpchild- d. To bring cooperate intell~g and teachers maY ublic such united efforts ren and youth. eneral p e, To develop between educators and the outh the highest advantages in as will secure for all children1rntual education. physical, mental, social and sp eration with romoted in coop ro ram Section 2• The Objects of this association athrough an educational p 9 eneral public; are dev- the State PTA and the Nat~eachersA~and the 9 and programs; and directed toward parents, ro ects, ' ied b the basic policies set forth in Article III. eloped through conferefces, Y mmittees, p ~ are governed and qual ** ARTICLE III - BASIC POLICIES The following are basic policies of this association: artisan. and none or the names of any members in their official a, The association shall be lOnncommercial, nonsectarian a commercial concern b. The name of the associat connection with ro riately related capacitian spartisan bntereatlorafor any purpose not app p or with Y articipate or inter- to promotion of the Objects of the or50naarectly- P. of statements) the publishing or distr~butin9 cand- c. The association shancludingirectlY of, or in opposition to, any vene (in any way' art of its in any political campaign on behalf ro a anda or otherwise. ublic office; or devote morieths~atnonnbybptaptgal p ucation idate for p to influence g rovide quality ed activities to attempt?n9 articipate in the decision- d, The association shall oath,wand shallcseekstooPp izing that the legal for all children and Y school policy, recogn eo le to rocess establishing ated by the p P making P to make decisions has been deleg responsibilty with other organizations boards of education. anizations as may be approved e, The association shall statenand nat~onalborghlp rate with other except such regional, coope The association maY but a PTA by the Board of Managers. roue he°'~epr-esents. or anizations and agencies COCOmmitmentshthatlbindlthee9 9 representative shall make no -1- dissolution of the association, its assets shall be ur oses specified in Section f, In the event of the distributed for one or more of the exempt p P he Internal Revenue Code of 1954, as from time to time 501 (c) (3) of t amended. ** ARTICLE IV - ARTICLES OF ORGANIZATION The articles'of organization of a local PTA include: oration of such a, The bylaws of such organization The certificate of incorporation or articles of incor es In which the which the organization is a corporation) or b• in cases in in cas organization ( wha fever name ( the articles of association by ization exists as an unincorporated association). organ ARTICLE V - MEMBERSHIP AND DUES ual who is a member of this PTA is, by virtue of the **SECTION 1. Every individ which this local PTA is t a member of the National PiAbenefits ofasuchTmembership• fac , chartered, and ~s entitled to a individual Membership in this PTA shasicbeoiadeeSVOfltheeNationaldPregulathons **SECTION 2• under such rules an who subscribes to the Objects and the ba b laws, the bylaws of the State PTA regard to race, color, ere~ov°sions1ofatheseglY~ not in conflict with th p or the bylaws of the National PTA. n shall conduct an annual enrollment of members, but **SECTION 3. The assoc~at~o at any time. persons may be admitted to membership a annual dues of $a. abl eotohe **SECTION 4. Each member of the associationo~~aon ofy$.60 per member p y association. Such annual du°n ofc$u50 per member payable to the fational PTA. the State PTA, and the port aid by each member The State and National PTA portions of the dues p **SECTION 5• et aside by the local PTA and remitted to thearrfo uthosde March 1 of each y to a local PTA shall be s a local tuber 1, and by June 30 for additienaanmeabbys receive of the State PTA Office oCe r before December 1, y 1 be accomp 'on members received after De after March 1. The remittance to the State PTA sha resident of the assoc~at> > the name and add~hesperiodecovered by the report and the remittance form showing the amount °mbers ofethe°assoceatdi°n,ng number of me ible to participate in of its elective or appointive positions. ** CTION 6. Only members of the association shall be e1~9 SE the business meetings or to serve in any the State PTA fiscal year ending * All memberships received during SECTIOfJ ~• ire the following October 31. June 30 shall exp -2- ARTICLE VI - OFFICERS AND THEIR ELECTION ' er of this PTA shall be a member of the PTA. **SECTION 1. Each off~c e association shall be a president, three vice SECTION 2. Officers and their election a recording secretary and a. The officersa corresponding secretary, presidents, ril. a treasurer. ballot annually in the month of AP b. Officers shall be electeneeyfor any office, elecastnshalltco stitute If there is but one nomA majority of the votes may be by voice vote. the close of an election. 'cers shall assume their official duties follow~n c the treasurer who shall ersushalls c. Offi in May except for ear. The offs the meeting inning of the fiscal y duties at the beg f one year or until their sthanstWasconsecutive serve for a term o ible to serve more resident. d, p person shall not be eli9 t for the third asCeco_officers" if terms in the sabe heldcbyetwoppersons serving e, Any office may so elected. Section 3. Nominating Committee: committee consisting of three members, a. There shall be a neelelected by the executive regularemeetinglat one of whom shall the association at body, and two elected by ible person for each least one month prior to the election. regular meeting e nominating committee short itslnomeneeseatgthe e made from b. Th office to be filled and rep in April, at which time additional nominations may t to serve if the floor. nified their consen c, Only those persons who have sig shall be nominated for or elected to such office. e elected occurring in any office shall be filled for th the office N 4, A vacancy ed by a majority vote °f canc eoccursVencommittee, SECTIO a erson elect unexpired term by p been given. In case a va Y notice of such election haCengresident shall serve notice of the election. of president, the first v P _ DUTIES OF OFFICERS ARTICLE VII SECTION 1. The president shall: eetings of the association and of the executive com- a, Preside at all m resent, laws or mittee at which he may be P rescribed in these by the association or by the executive committee; b. Perform suchhimh by duties as may be p ommittees of the association in assigned to c. Coordinate the work of officers an c romoted. order that the Objects may be P aides to the president and shall The vice presidents shall act as resident in the absence SECTION 2• erform the duties of the p (in their designated order) P or disability of that officer. resident shall serve as program chairman. chairman. a. The first vice p rincipal of the school or a second vice president sh~llbeethe Ps membership b. The resident she c. The third vice P ointed by him/her. representative aPP -3- Section 3. Secretaries: secretary shall: of the association and of the The recording a• Record theC mmittee;f all meetin9sassi ned. execut~Ve ated duties as 9 b, Perform otheonddngegecretary shall: The corresp a, Perform all correspondenfeles;the association; b. Keep all corresponde c, Perform other delegated duties as assigned. Section 4. The treasurer shall: Have custody of all of the funds of the as t~cand~eXpenditumake a• a full and accurate account of recei~he association, b. Keep ted by c, In accordan~s with the budget adop as authorized by the president, executive committee disbursemen of the association or the association; meeting times when requested by the executive committee; d, Present a e~nancial statement at ever Which new officers officially and at oth ©rt at the meeting at e, Make a full rep Bible for the maintenance of such books of accoun a assume their duties; is of Article XII, Section III, f. Be respon records as conform to the requ~reme b an auditor or an auditing of these bylaws; of less than three membersaiho, gatisified that t e fig, Have the accounts examined annually y 1 si n a statement of committee of n treasurer's annual report is COOrtctand the executive committee that fact at ~o~etteefshallrbe selecta~ Which new officers assume 'Xsh, The auditing at least two weeks before the meeting their duties. Section 5. All officers shall: authority in arliamentary a• Perform the d~ties descr bed in the p hose outlined in these bylaws and those assigned addition to from time to time. their successors all officichlnewtofficer~tassume thenr b, Deliver to the meeting at whi ten days following duties. ARTICLE VIII - EXECUTIVE COMMITTEE utive committee shall consihe chairmanf ofcstandinghe - Sect~on 1. The exec ast president and t The chairmen of Stan association, the immediate p committees or a representative from that committee. e selected by the officers of the association not more ing committees shfollowing the election of officers. than thirty days 2. The duties of the executive committee shall be: een association Section it by the transact necessary business in the inberreferbed to a' To s and .such other business as may meeting association. and special committees• committees. b. To creatOVes~hedp~ans of work of the standing c, To apP -4- regular meeting of the association. a report at the committee to audit the d• To present an auditing e• To select an accounts•or the association for adoption a budget treasurer's f• To prepare anct submit to for the year. within the limits of the budget. To approve routineentarian based on the recommendation of the g To elect a parl~am h. president. •n s of the executive ceemittee shall be he tl at its'first meetin9•tute Regular meets gfixed by the committ rin of the executive committee members shal con Section th year, time to be mmittee may be called by du 9 q major~tY of the year. of the executive co committee. a quorum. Special maemajoritY of the members of the the president or by ARTICLE IX - MEETINGS f the association shall be held the sec~non 1• Regular meetings ° the school year with the excep Section rovided by the association or Tuesday at 7:OOpm of each month during been given. of November and January, unless otheswnotice having by the executive committee, ten day iation may be called by tnotice of the assoc Ten day s Section 2. Special meetings ent or by a majority of the executive committee. pres~d shall be given. ril, installation 3• The election meeting shall be held in AP Section uorum in May. ercent (10%) of the members sofl thi°nassociataon. Section 4• Ten p meeting for the transaction of business in any however, votes on the on routine matters may be voice, Section 5. Voting do tion of a budget, or the election of officers bylaws or amandheoWtOf membership cards. shall be by ARTICLE X - STANDING A~~D SPECIAL COMMITTEE to serve v members of the association shall be eligible Section 1. Onl~ osition. in any elective or appointive p committees create such standongthe work of Section 2. The executive committee maY ear or until the ma deem necessary to Proa°hechaerOaneshallnbeconeyy as ~t y The term of e the association. selection of his succesor. committee shall present a plan ion 3• ittee for approval. No committee work shall be Sect The chairman of each standing of work to the executive comm Dint their members ertaken without consent of the executive commit ee•a and ower to form special committees and pP Section 4. The p rests with the executive committee. ent shall be a member ex-officio of all committees, Section 5. The presid except the nominating committee. -5- ities committee shall make recjmmendations to t e d ro'ects. The committee Section 6• A pr10r for special P member(s) an resident(s), treasurer(s), faculty associations~s f the pSe of fun s shall cons one association member at large UNCIL MEMBERSHIP ARTICLE XI CO Section 1. shall be represented in meetings thetpres°dente a, The association County Council of Parent-Teacairo shislalternate and by one or his alternate, the princip delegate or his alternate. hall be appointed in thirty days following the b, q delegate s election of o thec Roanoke County Council of PTA's shall serve f one year or until their successors are selecte c, Delegates t for a term o er member to a annual dues of 15~ P, laws. Section Z. This association shall P Y rovided in the council by the Roanoke County Council of PTA's as p Section 3. Delegates shall: ' ities of the council to thema°C be referred toait a. Report activ present to thun;~uncil such matters as cts or on matters of by the local b, Vote as instructed on adoption of Probe but shall use their own diWSretion on other matters policy, council byla except as provided by **ARTICLE XII -RELATIONSHIP WITH NATIONAL PTA & STATE PTA iation shall be organized hnd assoceataonnauncthons, Section 1. This Assoc ulations, not in conflict with The authority of the StatehPrules and aega in whic b laws prescribe. in conformity with suc National PTA Bylaws, as the State PTA may in itsro riate charter evidenc~n9 State PTA shall issue to food Standinglof theaapsociation. the due organization and g ood standing is one which: olicies of the PTA; 0 A local PTA in g national portion of the deer through the State P a, Adheres to the Objects and basic P i Hated by the National Pand b, Remits the dates d 9 reach the National Office by to the procedures of each state, c. Has bylaws approved accordinee prescribed by the State PTA. d, Meets other criteria as may royal of The bylaws of this assoi~ation are subject to the aP ' h the bylaws of the NationalaPsociaaion Section 2• not conflict w laws of th the State PTA and may Any provision of the by laws of the State the bylaws of the State PTA. nflicts with the bylaws of the National PTA or the Y that co PTA shall be null and void. receipts, shall keep such permanent books of account and ross income, Section 3. The association s ecifically, the number of ds as shall be sufficient t~10~tabncluding,1tP s o g ount of dues remittec recor e and disbursements of the assoc~a reasonable its members, the dues CObookseo from its members an f account and records shalleaofathe State PTA Such an authorized representat~v to the State PTA. times be open to inspection by -6- e committee on state and a1tPTA 1 relationships, or, where authorezedyrepresentative of the Nation by a duly ect to atus of thi s association 1 ocall PTAI shalls bel subj e Section 4. The st rovided ~n th subject to terminetmannerdandsunderttheacircumstances p withdrawal, in th on withdrawal of its charter bylaws of the State PTA. ated up Section 5. This association is o ~ti9 by the State PTA: surrender all of its booPTAao to °u~h agency as a TO yield up and ro erty to the State anized of its assets and p phe State PTA, or to another PTA org may be designated by of the State PTA; name that implies any under the authority b, To cease and desoicst from the further use of iation with the National Pthe°NathonalaPTA;Tand or connotes ass anization under the supervision and direction ur ose or status as aromptlytuent org c, To carry out p or desirable for the p p State PTA all proceedings necessary of dissolving this association. n shall collect dues from1~e~ mnm prticledVshall Section 6. This associat~o remit a portion of such dues to the State PTA as prov *ARTICLE XIII - DISSOLUTION al unit and termination of its affairs shall take Any dissolution of a loc manner: place in the following 've committee shall adopt a resolution recommending ction 1. The execute d directing that the question of such dir~ghtslon Se of members having voting that this PTA be dissolved an ecial meeting is to that the purpose of such mvenlt° each member be submittedr;ntedvnotice stapin9 this PTA shall be 9 Written or P of dissolving days prior to the date consider the advisability at least thirty (30) shall be held only on calendar school days entitled to vote aSuchcmeeten9ng of such meetin9• ear of the school involved. anied during the academic y accomp of members, shall be given Written notice of the aalpmeeting such resolution'before the Section 2 days by a copy of the notice of the specs The President of the President of the Virginia1nTA°fttheamembersty (20 mitted to attend to the ecial meet 9 date fixed for such sp resentative, shall be allowed to speak Virginia PTA or his designated rep °f being and shall be accorded the cour esy the meeting minutes if he so desires, prior to the vote on for at least fifteen (15) dissolution. ood standing of this ersons who were members in 9 members Only those p Section 3• e °f adoption of the resoluti°meetdingh~halltbeuent~tled to vote PTA on the dat on the date of the speC1d in good standing on the question of dissolution. solution of this PTA shall ent~tledtto voterattthe Section 4• Approval of des resent and vote of at least aWOUOrumdbeingtpresenbers p special meeting, q -7- Section 5. If dissolution is approved, this PTA shall yield up and surrender all of its books and records and all of its assets and property. to the State PTA or to such agency as may be designated by the State PTA or to another local PTA organized under the authority of the State PTA; and shall cease and desist from the further use of any name that implies or connotes association with the Na tional PTA or the State PTA or status as a constituent organization of the National PTA: ** ARTICLE XIV - PARLIAMENTARY AUTHORITY The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the associa tion in all cases in which they are applicable and in which they are not in conflict with these bylaws and those of the State PTA and National PTA or the articles of incorporation. ** ARTICLE XV - AMENDMENTS Section 1. Procedure for amendment of bylaws: a. These bylaws may be amended at any regular meeting of the assoc- iation provided that notice of the proposed amendment shall have been given at least thirty (30) days prior to the meeting at which the amendment is voted upon; that a quorum has been established; and that the amendment shall be subject to approval of the State PTA. Bylaws amendments require a two-thirds vote of the members present and voting. b. A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws by a majority vote at a meeting of the association or by a two-thirds vote of the executive committee. The requirements for adoption of a revised set of bylaws shall be the same as in the case of an amendment. c. Submission of amendments or revised bylaws for approval by the State PTA shall be in accordance with the bylaws or regulations of the State PTA. Section 2. The association shall include in its bylaws provisions cor- responding to the provisions of the bylaws of the National PTA that are identified therein by a double star. The adoption by the National PTA of an amendment to any of the "double starred" provisions of its bylaws shall serve automatically and without the requirement of further action by the association to amend correspondingly the bylaws of the association. Notwithstanding the automatic character of the amending process, the association shall take action promptly to incorporate such amendments in its bylaws. * ARTICLE XVI - APPROVAL OF BYLAWS The bylaws of this association shall be submitted to the State Office every five years for approval by the Virginia PTA Bylaws Committee on behalf of the Board of i~~anagers. * ARTICLE XVII - FISCAL YEAR The fiscal year of this association shall begin July 1st and end June 30th. -a- ~a nN~.~ o L z p ~~ ~~~~~~.~ J a~ z ~~~~t~ 18 '~° 88 SFSQUICENTENN~P~' DEPARTMENT OF HUMAN RESOURCES A BcautifulBcginning M E M O R A N D U M TO Mary Allen, Deputy Clerk Board of Supervisors ~~ FROM Katharine D. Claytor Department of Human R'eso rces DATE February 16, 1989 RE 1988 Service Award Presentations This is to confirm that the presentation of the 1988 Service Awards will take place at 4:30 p.m. on March 14, 1989, at the Board of Supervisors' meeting. A brief reception will follow the award ceremony. Invitations have been mailed to service award recipients inviting them and their families to attend the ceremony and reception. A memorandum to all department heads has also been distributed regarding the ceremonies. Thank you for your assistance in arranging a date for this event. If you have any questions, please let me know. ~' ~. - ~ ~ ~ ~.-~~ ~ f ~ ~~ . f ~ ~. .,' r ~" _..- J ; .. 10 Year Timothy C. Beard Planning and Zoning Shelley 0. Kirby Sheriff's Office Carol A. Paxton Sheriff's Office Steve A. Poff Fire and Rescue John W. Basham Engineering Sheriff's Office Leon G. Hudson Eunice S. Campbell Library Puckett Curtis L Utility Maintenance . William L. Goode Construction and Building Delbert L. Mays Solid Waste Utility Maintenance Eli L. Puckett Groff Ellen N Social Services . Gary W. Roche Sheriff's Office Diana C. Wilson MIS Sheriff's Office J. Kay Parr Michael S. Webb Engineering Everette E. Kendall Solid Waste Parks and Recreation Ruth Weisberg Library Robin T. Walters Solid Waste Robert L. Via Library Katina M. Keith Sheriff's Office Debbie L. Hogan Solid Waste Kenneth W. Johnson Library Martha F. Sibert 5-Year Camellia C. Blair Sheriff's Office Keith Cook D gin Resources . Robert R. Smith Fire and Rescue Sheriff's Office Elizabeth C. Angel Commissioner of Revenue Geraldine Rorer Sheriff's Office William C. Ails Utility Maintenance Kathy H. Booth Richard R. Showalter Parks and Recreation Timothy W. Flowers Sheriff's Office Parks and Recreation Harriett M. Childress Parks and Recreation Marcia F. Patton Shelia Rose Dooley Develo~nent Review James Richardson Solid Waste Utility Billing C. Wayne Williams Sheriff's Office Michael D. Price Utility Maintenance James A. Stump Sheriff's Office Glenda J. Lawson Sheriff's Office T. Wayne Haynes Sheriff's Office James D. Dorton Circuit Court John P. Krista Frederick B. Sisson Utility Maintenance Teresa C. Dixon Treasurer Sheriff's Office Donna Leun Grounds Maintenance Darwin D. Hart Social Services Deborah F. Hall Circuit Court Vicki M. Puckett Parks and Recreation Myra W. Sellers Katharine D. Claytor Human Resources Sheriff's Office Jerry W. Custer Parks and Recreation Delia L. Spracllin ~_~i_Qq G' - L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON (Board Meeting date). RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY 't0 FOR YEARS OF SERVICES TO ROANOKE COUNTY. WHEREAS, CHARLES E. GREENWAY (NAME) was first employed ink ~y 28 (DATE) of ~_(YEAR) as ~~r~~~ M. E`J 0. I ( TITLE ) i n _ PUBLIC WORK D PT (DEPT.); and WHEREAS, CHARLES E. GREENWAY (NAME) has also served AS A M. E. 0. I IN THE SOLID WASTE DIVISION AND HE WAS THE LEAD P OF THE BRUSH COLLECTION CREWS. (ADDITIONAL INFORMATION); and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CHARLES E. GREENWAY (NAME) for 15 (N0.) years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON (Board Meeting date). RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO FOR YEARS OF SERVICES TO ROANOKE COUNTY. WHEREAS, CHARLES E. GREENWAY (NAME) was first emp~o~~ed~~~ ~y 28 (DATE) of ~_(YEAR) as D' ,'~ ~~ M. E9 0. I ( TITLE ) i n _ PUBLIC WORK D PT (DEPT.); and WHEREAS, CHARLES E. GREENWAY (NAME) has also served AS A M. E. 0. I IN THE SOLID WASTE DIVISION AND HE WAS THE LEAD OPERATOR OF THE BRUSH COLLECTION CREWS. (ADDITIONAL INFORMATION); and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CHARLES E. GREENWAY (NAME) for 15 (N0.) years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. _. _ ...._..._._. THE I~AIRFAX JOURNAL FRIDAY, JANUARY 6,1989 As Dominion's move hits 85 N.Va. employees By LEN BOSELOVIC Journal staff writer The high cost of doing business in Northern Virginia has prompted Do- minion Bankshares Mortgage Corp, to move its loan servicir; depart ment from Northern Virginia to Roanoke. President Join F. Karaszewski told the department's 85 employees Thursday the move will be made in April. The mortgage company's ad- ministrative headquarters, which employs about l00 people, will re- main in offices just west of Fairfax City. Karas7,ewsld estimated relocating will save his company at least 1430,000 a year. ' `Because of the tight labor market in Northern Virginia, our personnel y • costa continue to rise,,, K~.: aszewski said. "By moving our ser-icing de- partment to Roanoke, where the cost of living is much lower, w e can re- duce the overall cost of servicing a loan." Northern V'irginia's low unemploy- ment rate -- 1.9 percent in Novem- ber -forces many employers to pay workers more. The November unem- ployment rate in the Roanoke area _ i was 4.4 percent. Dominion Bankshares Mortgage collects monthly payments on 43,000 loans worth a3 billion. Kar- aszewsldhopes toincrease that to $? billion as troubled savings and loans sell heir loan servicing portfolios. Dominion can be a more competitive bidder for the work by being in Roa- noke, he said. The move is part of Dominion's. plan to increase income from busi- ness that is not as sensitive to shifts in interest rates, Karaszewski said. Employees affected by the an- nouncementwill be given the chance to keep their jobs and move to Roa- noke or will be considered for other jobs with Dominion Bankshares, the mortgage company's parent. Dominion Bankshares is based in Roanoke and has offices in Northern V'ir'ginia, Washington, Maryland and Tennessee. ~: . ~~, -~~' ~'~-' DAY MORNING, FEB. 2:i, 1989 . ," U-u l~ - `,~ ~ ~ Dorn~ni ~ : ~~-e-~--~ to ~ n~al~ze4-- o era~ions g. p BY MAG DOFF f ess warm ".',, ~. ~. Dominions Bankshares will cen==," tralize its `" credit processing,`; operations in`~Loanoke, a move tha ; will add anot~er 85 jobs to the to economy. -- ~. - Presidcn~~r Warner Dalhouse•~ said the credit `jobs are currentlyi4 scattered thrdi~hout the •Dominiod'° system in j~g olk, Richmondti, Northern Virgin and Nashville. 'u The peoD~;'pvh~ oholp~> ~~ost lions will be move with ' to Roanoke, h said. Those whoa cannot move may~~.; take other jobs ;with Dominion i>S `~ their current lotions. Because of {itts rapid growth;, DaWouse said, D~ininion will probe': ably start construction b~+ the end o~ ~, the year on an .addition to the Ro ~~tions center on Plantation ~A .~: The center was designed origi;~ nally to accommodate a second tow.:: ' er. Dominion recently announcoc(~" that it will move the loan servicma,'; department of Dominion Mortgage.. from Northern Virginia to RoanokC `. in April. _ The administrative headquar-~~ tern of Dominion Mortgage will re=;° main at Fairfax. The Dominion Mortgage moves involves the transfer of 95 jobs. An-;;; other 50 jobs are expected ; to be,~~ added over the next two years as `~ Dominion Mortgage expands its, loan portfolio from S3'billion to S?'; billion. :~ Of the 95 loan servicing posi-•'':: lions in Northern Virginia, Dal= house said, 22 people have opted to`~ follow them to Roanoke. ~~ Dalhouse said that. 'is a greater' _• number than he had expected to.; move to Roanoke from.. the Wash ington area. « ,:. sw: He said moste{t$i1 "'~ the move are young, so e e an "~• others married amd ~~~~n young child. ~~ ~~ ~' a~~ Dalhouse -said Roanoke is s A