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Home My WebLink About7/11/1989 - Regulard~ POANO,y-F z .~ . ~ ~ Ytu~~e a ~~ ,~~ ~ C~~~~~ 18 ~~ 88 SFSOUiceNTeNN`P~ ROANOKE COUNTY BOARD OF SUPERVISORS ABeau~ifulBeginning ACTION AGENDA JULY 11, 1989 Regular Welcome to the Roanoke County Board of Supervisors meeting. meetings are held on the second Tuesa~Y7a0o phm onuthe fourtdh Tuesday0 p•m• public Hearings will be heard - of each month. Deviations from this schedule will be announced. A• OPENING CEREMONIES (3:00 P.M.) 1, Roll Call. HCN Arrived 3:05 p•m• 2, Invocation: CooperseCove BaptistwChurch 3, Pledge of Allegiance to the United States Flag. B• REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. ECH ADDED D.1.A - ORAL REPORT ON STAFF RESPONSE TO FLOODING LAST WEEK. C• PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D, NEW BUSINESS 1.A Oral report on staff response to flooding last week. HODGE, THOMAS FUQUA, CHIEF, FIRE & RESCUE, AND PRESENTED BY MR. GARDNER SMITH, DIRECTOR, GENERAL SERVICES 1. Request for approval to implement an Affirmative Action Plan. WORK SESSION SET FOR 7-25-89 2. Request from the Julian Wise Foundation for a $50,000 contribution to establish a volunteer rescue squad museum. CONTINUED TO 7-25-89 FOR STAFF TO.kZESEARCH FUNDING ALTERNATIVES. 3. Authorization to reappropriate remaining Sesquicentennial funds. A-71189-1 BJH/SAM AYES-LG/BJH/SAM/RR NAYS-HCN 4, Yearly Report from the Roanoke County Health Department. PRESENTED BY DR. MARGARET HAGAN, DIRECTOR, p,I,LEGHANY HEALTH DISTRICT 5. Acceptance of a $5,000 matching grant from the Commission for the Arts for cultural enrichment organizations. A-71189-2 RR/SAM URC 6. Autcutezanloption agreementyfor~200sacresr foreal exe estate. A-71189-3 HCN/LG AYES-LG/BLJ/HCN/RR NAYS-SAM E. REQUEST FOR WORK SESSIONS BOARD REQUESTED AFFIRMATIVE ACTION WORK SESSION BE SET FOR 7-25-89 F. REQUESTS FOR PUBLIC HEARINGS G, FIRST READING OF ORDINANCES 2 1, Ordinance providing far the establishment of the General District Court Driver Improvement Program and providing for the supervision and control of such program. HCN/RR TO APPROVE 1ST READING URC-2ND-7-25-89 2. Ordinance vacating a 25-foot unimproved right-of- way known as Jones Street, Section 1, Dwight Hills. HCN/BLJ TO APPROVE 1ST READING URC-2ND-7-25-89 3. Ordinance authorizing purchase of drainage easement at 942 Starmount Avenue, Roanoke County, Virginia and expenditure of funds for construction of underground storm drain. 0-71189-4 AND/MAKE EFFECTIVEIDATEND7-11D89 SINGS URC H. SECOND READING OF ORDINANCES 1, Ordinancerealhestateg(North LakesnProperty)7to the acres of Roanoke County School Board. 0-71189-5 HCN/SAM TO APPROVE ORD URC 2. Ordinance authorizing the acceptance and acquisition of 6 acres of real estate (Southview) from the Roanoke County School Board, and further, authorizing the conveyance of 2.281 acres of real estate being a portion thereof, to the Commonwealth of Virginia. 0-71189-6 HCN/RR TO APPROVE ORD URC STAFF TO NOTIFY ADJOINING PROPERTY OWNERS OF CONVEYANCE TO STAT OF VIRGINIA I , APPOINTMENTS 1, Community Corrections Resources Board 2. Fifth Planning District Commission 3 3, Parks & Recreation Advisory Commission 4, Court Service Unit Advisory Council/Youth and Family Services Advisory Board J, REPORTS AND INQUIRIES OF BOARD MEMBERS JOHNSON: (1) REPORTES DISCUSSED NOGLEFTBTURN ONTWILLIAMSON RD. TO WILLIAMSON ROAD HA HOLLINS COLLEGE WITH ~OpOSSIBIDLITYROFO~OCATINGTSURPLUS 1988-89 CONCURRENCE TO RESEAR FUNDS TO OVERTIME ENFORCEMENT OF WMSON RD; (3) WILL HAVE REPORT AVAILABLE FOR NEXT MEETI~NE ONO IMENVESTIGAOTE EXPANDING DRAINAGED EGRESS; (4) DIRECTED S PROGRAM ROBERS: (1) EXPRESSED ~EygERRYI&NDAVISOFROM NOVA OWILLCCESS OF SEWER LINE PROGRAM (2) D DEFINITELY RELOCATE IN VAI,LEYPOINTE. NICKENS: EXPRESSED CONCS~TE~OHE BUDGETMISLAPPROVEDION OF FUNDS FOR VARIETY OF PROJECTS MC_GRAW _ .(1) THANKEDBETA TENDING MEETINGSNOF GRAYSONACOMMISSION FLOODING, (2) WILL AND NACO CONFERENCE DURING NEXT WEEK; (3) DESCRIBED NEW DEVELOPMENT PLANNED FORD RETAINp'RURAT,ECOMMUNITYLINTCATAWBA VALLEY SHOULD PREPARE PLANS K, CONSENT AGENDA R-71189-7 HCN/LG TO URC ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IROMITHESCONSENT AGENDADAND WILLTBE CONSIDERED REMOVED F SEPARATELY. APPROVE 1. A-71189-7.a 2. Confirmation of Committee Appointment to the Board of Zoning Appeals. Acceptance by the Va. Department of Transportation of Fox Ridge Road, Old Farm Stem, and Peach Tree Circle into the Secondary Sy 4 A-71189-7.b I,, CITIZENS' CONir~NTS AND COMMUNICATIONS M, REPORTS HCN/SAM TO RECEIVE AND FILE URC 1, Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance 3, Board Contingency Fund 4. Statement of Expenditures and income analysis as of May 31, 1989 N, EXECUTIVE SES440N pursuant to the Code of Virginia Section 2.1 3 LG/BLJ AT 4:35 P.M. URC p, CERTIFICATION OF EXECUTIVE SESSION R-71189-8 BLJ/RR URC p, ADJOURNMENT SAM/HCN TO ADJOURN AT 6:05 P.M. - UW 5 O~ pOANps.~ \ ~ ,• 9 ~~ ,~ C~~~~~ ~s ~~ s$ SFSQUicENTENN~P`• ROANOKE COUNTY BOARD OF SUPERVISORS A Beauti~ulBeRinnin~ AGENDA JULY 11, 1989 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and thm onuthe fourthyTuesday0 p.m, public Hearings will be heard at 7:00 p. of each month. Deviations from this schedule will be announced. p,. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2, Invocation: CooperseCove BaptistWChurch 3, Pledge of Allegiance to the United States Flag. B, REQUESTS TO POSTPONE, ADD. OR CHANGE THE ORDER OF AGENDA ITEMS. C, PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D, NEW BUSINESS 1, Request for approval to implement an Affirmative Action Plan. 2, Request from the Julian Wise Foundation for a $50,000 contribution to establish a volunteer rescue squad museum. 3, Authorization to reappropriate remaining Sesquicentennial funds. 4, Yearly Report from the Roanoke County Health Department. 5. Acceptance of a $5,000 matching grant from the Commission for the Arts for cultural enrichment organizations. 6. executezanloption agreementyfor~200sacresroforeal estate. E. F. G. H. REQUEST FOR WORK SESSIONS REQUESTS FOR PUBLIC HEARINGS FIRST READING OF ORDINANCES 1. Ordinance providing for the establishment of the General District Court Driver Improvement Program and providing for the supervision and control of such program. 2. Ordinaown ascJones Street~oSectionrlVeDwightt-of- way kn Hills. 3. Ordinance authorizing purchase of drainage easement at 942 Starmount Avenue, Roanoke County, Virginia and expenditure of funds for construction of underground storm drain. SECOND READING OF ORDINANCES 1, Ordisaoferealhestateg(North LakesnProperty)7to the acre Roanoke County School Board. 2, Ordinance authorizing the acceptance and acquisition of 6 acres of real estate (Southview) from the Roanoke County School Board, and further, authorizing the conveyance of 2.281 acres of real estate being a portion thereof, to the Commonwealth of Virginia. 2 I , APPOINTMENTS 1, Community Corrections Resources Board 2, Fifth Planning District Commission 3, Parks & Recreation Advisory Commission 4, Court Service Unit Advisory Council/Youth and Family Services Advisory Board J, REPORTS AND INQUIRIES OF BOARD MEMBERS I{ , CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. FROMITHESCONSENT AGENDADAND WILLTBE CONSIDERED REMOVED SEPARATELY. 1, Confirmation of Committee Appointment to the Board of Zoning Appeals. 2, Acceptance by the Va. Department of Transportation of Fox Ridge Road, Old Farm Road, and Peach Tree Circle into the Secondary System. I,, CITIZENS' COMMENTS AND COMMUNICATIONS M, REPORTS 1. Capital Fund Unappropriated Balance 2, General Fund Unappropriated Balance 3 3. Board Contingency Fund 4. Statement of Expenditures and income analysis as of May 31, 1989 N. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 O. CERTIFICATION OF EXECUTIVE SESSION p , ADJOURNMENT 4 O~ POANO,S-F ~ ,~ ~~~~ ~~ (~ ~s ~~~ ss SFSQUICEN7Er-N~P~ ROANOKE COUNTY BOARD OF SUPERVISORS A Beautiful Beginning AGENDA JULY 11, 1989 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: CooperseCove BaptistWChurch 3, Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. NEW BUSINESS 1. Request for approval to implement an Affirmative Action Plan. 2. Request from the Julian Wise Foundation for a $50,000 contribution to establish a volunteer rescue squad museum. 3. Authorization to reappropriate remaining Sesquicentennial funds. 4. Yearly Report from the Roanoke County Health Department. 5. Acceptance of a $5,000 matching grant from the Commission for the Arts for cultural enrichment organizations. 6. executezanloption agreementyfor~200sacresroforeal estate. E. REQUEST FOR WORK SESSIONS F, REQUESTS FOR PUBLIC HEARINGS G. FIRST READING OF ORDINANCES 1. Ordinance providing for the establishment of the General District Court Driver Improvement Program and providing for the supervision and control of such program. 2, Ordiknown ascJones Street~oSectionrlVeDwightt-of- way Hills. 3. Ordinance authorizing purchase of drainage easement at 942 Starmount Avenue, Roanoke County, Virginia and expenditure of funds for construction of underground storm drain. H. SECOND READING OF ORDINANCES 1. acdresaoferealhestateg(NorthoLakesnProperty)7to the Roanoke County School Board. 2. Ordinance authorizing the acceptance and acquisition of 6 acres of real estate (Southview) from the Roanoke County School Board, and further, authorizing the conveyance of 2.281 acres of real estate being a portion thereof, to the Commonwealth of Virginia. 2 I , APPOINTMENTS 1, Community Corrections Resources Board 2, Fifth Planning District Commission 3, Parks & Recreation Advisory Commission 4, Court Service Unit Advisory Council/Youth and Family Services Advisory Board J, REPORTS AND INQUIRIES OF BOARD MEMBERS R, CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. FROMITHESCONSENT AGENDADAND WILLTBE CONSIDERED REMOVED SEPARATELY. 1, Confirmation of Committee Appointment to the Board of Zoning Appeals. 2, Acceptance by the Va. Department of Transportation of Fox Ridge Road, Old Farm Road, and Peach Tree Circle into the Secondary System. I,, CITIZENS' COMMENTS AND COMMUNICATIONS M, REPORTS 1, Capital Fund Unappropriated Balance 2, General Fund Unappropriated Balance 3 3. Board Contingency Fund 4. Statement of Expenditures and income analysis as of May 31, 1989 Di. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 0. CERTIFICATION OF EXECUTIVE SESSION p. ADJOURNMENT 4 ACTION N0. ITEM NUMBER~~~ AT A REGULAR MEETIANT OHE ROANOKER COUNTY ADMINI OTRATO ON RCENOER COUNTY, VIRGINIA HELD MEETING DATE: July 11, 1989 AGENDA ITEM• Request for Approval to Implement an Affirmative Action Plan COUNTY ADMINISTRATOR'S COM,eMENTS: j' ~ ~- .~-~~~-c ~: -r~ ti-n-a SUMMARY OF INFORMATION: Attached is the first draft of a Roanoke County Affirmative Action Plan as requested by Mr. Garrett and the Board. While there is no requirement for the County to implement such a program, there are many reasons to do ortunit ies ototywo en mandd progress in providing employment opp minorities but more can be done in promoting, recruiting and training of these employees. The attached plan was prepared by Mary Hicks of the County Administrator's Office. Guidance was provided by the Department of Human resources and the plan was reviewed by an outside consultant. At this time, the Board will be asked to review the proposed plan. Questions and suggestions can be incorporated in a final document which should be brought to the Board fo o ram eshould be the next meeting. To ensure its success, the p g administered under the authority of the County Administrator through the Department of Human Resources. During implementation, each department will be reviewed to seek out opportunities for recruitment and advancement of women and minorities. Spe of those already onb tafft and emphasis will be placed on training To provide guidance during implementation of the plan, I will establish an Affirmative Action Advisory Committee. This committee will also participate in the ongooinam process of program evaluation and development of a training p g This plan will provide the mechanism within our present resources to expand career opportunities for women and minorities now employed by Roanoke County and will encourage recruitment of women and minorities as positions become available. ~-i FISCAL IMPACT No additional funding or additional personnel are necessary. Existing budgets will artmentdof HumanaReso~rces, the plan will be administered by the Dep STAFF RECOMMENDATION Staff recommends that t stionsr ande comments willcbed incorporated Action Plan. Your sugge and the plan will be brought back for adoption on July 25, 1989. ~ yr! ~ :~ Elmer C. Hodge County Administrator -------------------------------------------- vnmE Approved ( ) Denied ( ) Received ( ) Referred To: ACTION Motion by: _ Yes No Abs Garrett Johnson McGraw Nickens Robers ~~3r CtSCtISSion only ~~~~~~t to Revision County of Roanoke, Virginia AFFIRMATIVE ACTION PLAN July 1, 1989 CRAFT f"~r f~.i~~ur~ion Qnl~r ~__ l ~i~~:~j~~~ ~ ~;;~~'isiG~1 County of Roanoke, Virginia AFFIRMATIVE ACTION PLAN Table of Contents I. REAFFIRMATION OF POLICY II. DISSEMINATION OF EEO POLICY III. RESPONSIBILITY FOR IMPLEMENTATION IV. IDENTIFICATION OF PROBLEM AREAS V. DEVELOPMENT AND EXECUTION OF ACTION PROGRAMS TO ATTAIN GOALS/OBJECTIVES VI. INTERNAL AUDIT AND REPORTING SYSTEMS VII. SPECIAL PROVISIONS VIII. STATEMENT OF SUPPORT FOR AFFIRMATIVE ACTION IX. APPENDICES A. Workforce Analysis B. Utilization Analysis C. Establishment of Goals ~~~~~ ~_` ~.~a~s~~~ ~~ 1\~ COUNTY OF ROANOKE, VIRGINIA AFFIRMATIVE ACTION PLAN I. REAFFIRMATION OF POLICY Roanoke County is and will continue to be an Equal ppportunity Employer. The Affirmative Action Plan set forth in this document will enhance and complementositivenmethods1of commitment to equal employment by outlining p eliminating the potential for covert discrim omotionrofrclertain barriers to the employment, training, and p sectors of the community who have suffered demonstrable past discrimination. Affirmative action ss laced et oral ldowcaffirmative action employees will not be di p implementation. Hiring or promotion of minorities and women will not be based solely on their race or sex; rigid race or sex quotas will not be established as criteria for employment in any tment nor will unneeded or unqualified persons be County depar hired to meet goals. As an Equal Opportunity Employer, Roanoke County is already e pledged to employ qualified workers without regard to aS handicap (mental or physical), marital status, ancestry, color, religion, national origin, political belief or affiliation, race, sex, or veteran status, except where sationalhqualificatoona particular handicap is a bona fide occup roups, Although women and handicapped persons are not minority g each is a "protected class" covered by this. Plan. - 1 - AFT F~~ f~~~~~~~a~n Only -- t ~~j~~~ ~~ ~v~~i®n II. DISSEMINATION OF EEO POLICY When the Affirmative Action Plan has been approved, copies of the complete text shall be distributed to every County department. Roanoke County department headartmentewh~chlwouldobe maintaining a current plan within their dep available to their employees. All County officers, department heads, anduoreartolattend a management or supervisory positions will be req briefing session during which the Director of Human Resources will explain the Plan and the preliminary work that will accompany goal setting and implementation. Several briefing sessions shall be held to ensure that all management-level employees are able to attend. I Periodically, EEO and affirmative action enclosed by the Human Resources Department in general public mail. literature shall be inter-office and - 2 - ~ ,~~T ~~~ ~~~~~~~~~~ o~iy ~, ~ ~~.~j~~fi ~~ ~~vi~~®n III. RESPONSIBILITY FOR IMPLEMENTATION While final accountability for this Affirmative Action Plan remains with the Roanoke County Administrator, overall responsibility for its implementation and success is assigned to the Director of the Human Resources Department. This responsibility includes ensuring that classification, discipline, educational reimbursement, hiring, layoff and return from layoff, pay, placement, posting, promotion, recruiting, selection, termination, testing, training, transfer, and all other formal or informal County benefits and activities are free of discrimination. This responsibility also includes ensuring that all County-owned facilities are available to employees °and non-discriminatory basis and that all educational, social, recreational programs sponsored for employees are open to participation by all employees. Secondary responsibility for successful implementation of this Affirmative Action Plan belongs to the entire o°tnof administrative and managerial staffressotoward meeting the affirmative action and demonstrable prog affirmitive action goals set annually shall be factors in the evaluation of every management-level employee's job performance. Overt or covert obstruction by any County employee of affirmative action implementation shall result in disciplinary action. - 3 - ~~ ~~~~ F ~'~~ ~i~cc~s~ian Only ~' ~ ~~~',~~~~~ t~ revision IV. IDENTIFICATION OF PROBLEM AREAS The composition of the County workforce as of June 1989, is ~- shown in Appendices A, B, and C. Appendix A, Workforce Analysis, provides information on County employment of females and minorities for the years 1987, 1988 and 1989. As indicated, County employment of these two groups has remained stable with a one percent overall net increase in employment of females and a one percent overall net decrease in employment of minorities, for this three-year period. Appendix B, Utilization Analysis, provides information on the current composition of the County workforce. Females and minorities are grouped according to the eight broad cateortunitf employment used by the federal Equal Employment Opp Y Commission (EEOC). Females and minorities are further grouped by specific occupational category. Appendix B shows a comparison of the percentage of females and minorities in the occupational categories with the percentage of females and minorities currently available in the community. The EEOC refers to this comparison as utilization. The Utilization Analysis shows that the County meets or exceeds the available community percentage of females in twelve occupational categories, and meets or exceeds the available community percentage of minorities in eight occupational categories. The County does not meet the available community percentage of females in eleven occupational categories, and does not meet the available community percentage of minorities in fifteen occupational categories. This is referred to as under utilization. Appendix C, Establishment of Goals, identifies goals for increasing County employment of females and minorities. Appendix B identified eleven occupational categories of females and fifteen occupational categories of minorities where county employment does not meet available community percentages of these groups. Appendix C establishes specific percentage goals to increase County employment of females and minorities at least to the available community percentages. - 4 - ~~~~ ,~~ ~~ ~' ISC~~SS~~n Qt~~y ~ ~• V, DEVELOPMTOTATTAINXGOALS/OBOJECTIVESN PROGRAMS The federal Equal Employment Opportunity Commission has grouped local government employees throughout the United States into eight broad categoriesfollowse categories, with examples of job titles and descriptions, Officials/Administrators Occupations in which ees set broad policies, exercise overall employ olicies, or responsibility for execution of those hases of the direct individual departments or special p County's operations or provide specialized consultation on a regional, district, or area basis. Includes elected officers and Board appointees (County Administrator and County Attorney), assistant County Administrators, bureau chiefs, controllers, department heads, directors, division chiefs, examiners, inspectors, police and fire chiefs, superintendents, and kindred workers. Professionals Occupations which require specialized and theoretical knowledge usually acquired through college training or through work experience and other training which provide comparable knowledge. Includes accountants, appraisers, architects,daet°tians, auditors, budget analysts, chemists, doctors, economists, employment and vocational rehabilitation counselors, engineers, lawyers, librarians, personnel and labor relations workers, olice and fire captains and lieutenants, planners, p social workers, psychologists, registered nurses, systems analysts, teachers or instructors, and kindred workers. Technicians Occupations which require a combination of basic or technical knowledge and manost_secondary cschool be obtained throughhsequivalent~on-the-job training. education or throug elevator, and Includes building, electrical, erators and construction inspector draftersutinspectors,licensed programmers, dispatchers, olice and practical nurses, operators, photographers, p fire sergeants, radio operators, surveyors, technical illustrators, and technicians (dental, highway, electronic, medical, physical sciences, radio, and telecommuni- cations), and kindred workers. Protective Service Workers Occupatlsecur ty,hand workers are entrusted with public safety, protection from destruicationsrofficersCldetectivesl control officers, commun atrol firefighters, guards, marshals, police and p officers, and kindred workers. - 5 - ~~ 1 M~1 ~~ ~~s~~assion ~Jnly ~~~j~vt to ~~vi~ion Paraprofessionals Occupations in which workers perform some of the duties of a professional or technician in a supportive role and which usually require less formal training and/or experience than normally required for professional or technical status. Such positions may fall within an identified pattern of staff development and promotions under a "new careers" concept. Includes child support workers, eligibility workers, home health aides, homemaker aides, laboratory assistants, library assistants, personnel assistants, police auxiliary, recreation assistants, research assistants, title investigators, welfare case aides, and kindred workers. Office/Clerical Occupations in which workers are responsible for internal and external communication, recording and retrieval of data and/or information, and other paperwork required in an office. Includes accounting clerks, bookkeepers, clerks, clerk-typists, court transcribers, customer service representatives, data entry operators, dispatchers, hearing reporters, license distributors, messengers, office machine operators, payroll clerks, secretaries, statistical clerks, stenographers, tellers, and kindred workers. Skilled Craft Workers Occupations in which workers perform jobs which require special manual skills and a thorough and comprehensive knowledge of the processes involved in the work, which is acquired through on-the-job training and experience or through apprenticeship or other formal training programs. Includes carpenters, compositors, electricians, heavy equipment operators, mechanics, painters, plumbers, repairmen, skilled machining occupations, stationary engineers, typesetters, water purification and wastewater plant operators, welders, and kindred workers. Service Maintenance Occupations in which workers perform duties which result in or contribute to the comfort, convenience, hygiene, or safety of the general public or which contribute to the upkeep and care of buildings, facilities, or grounds of public property. Workers in this group may operate machinery. Includes auto attendants, chauffeurs, construction laborers, custodial personnel, food service helpers, grounds- keepers and gardeners, laborers, laundry and dry cleaning operators, maintenance workers, meter readers, refuse collectors, tree trimmers, truck and bus drivers, and kindred workers. - 6 - ' f 1 ~r~r ~CEa~~ic3n C~n~y ~%.~ ~ ~.. ~.1A~~~r~ ia:~ ~~i/fSsOt3 To begin implementation of an Affirmative Action Plan, the Department of Human Resources shall perform an analysis of the work force on an annual basis in each County office or department, grouping the County employees into the EEOC categories. Relevant statistics are available from the Virginia Employment Commission (Affirmative Action Compliance Planning [Metropolitan Statistical Areas and Standard Metropolitan Statistical Areas]) and from the U. S. Department of Labor's Employment and Training Administration (Labor Market Projections Model [SMSA Roanoke, Virginia]). Information from these or other appropriate sources shall be used to compare Roanoke County's percentage of minority/female employees and its percentage of minority/female managers with the percentage of minorities and females within the available labor market for this area in specified job categories. No county employee shall be counted twice or included in more than one EEOC category. The County Administrator and the Director of Humari Resources shall meet with the County department heads to discuss imple- mentation of the County's Affirmative Action Plan. In those offices or departments where minorities and women are under employed or under utilized, goals and timetables shall be set for employment; education or training in preparation for advancement shall be outlined. If a job opening becomes available in addition to those projected, overall County goals may be modified or adjusted. The goals established are goals which we feel could reasonably be attained if business were to remain at its present level. Each of the goals which have been set are, significant and we believe attainable by putting forth our good faith effort to make the overall program work. The goals which have been set in each of the underutilized categories are not to be considered rigid and inflexible. Each of the goals has been set in relation to the underutilization compared to the labor market availability in each of the job categories. Thus, each affirmative action commitment shown within this report has been designed to correct identifiable deficiencies within the job categories of the organization as compared to the labor market figures. Our ultimate goal is to eliminate any area where we are under- utilized in any job category. However, our work force may undergo temporary layoffs/recalls due to changing economic conditions. Therefore, our annual Affirmative Action Program is established with the purpose of meeting our long range goals. A survey of the county work forces shall be repeated annually by the Department of Human Resources to ensure that once a balanced ratio of minorities and women in County employment and in County management positions is achieved, it is maintained through annual updating. - 7 - ~~~ ~~~~~~~~~~, ~~~y ro _ As part of the implementation process, the Director of Human Resources shall also: 1. Review County policies and recommend changes if any are found.to have an adverse effect on minority/female applicants and/or employees. 2. Analyze current job descriptions and delete any meet non-job-related criteria which imposes barriers to the employ and/or promotion of minority/female employees. 3. Encourage Department Heads to develop position qualification standards which are based on the minimum required to perform successfully the necessary duties and responsibilitmentsofaminorityomhandicappedheandximum extent, the place female employees/applicants. 4. Analyze testing procedures and all other aspects of the recruitment, qualification, and certification processes to eliminate barriers of attitude °licantsmand/oreemployeesnd promotion of minority/female app 5. Advise supervisory and management-level employees of their EEO and affirmative action responsibilities, the problems that could arirsons intogtheirgworkeforcenoandlpossible solutions handicapped pe to those problems. - 8 - ~~A~T ~~r ~« ~ssi~n ~~t~r a~~j~% %~~ $.~ ~~44iSiC~t~ RECRUITMENT The Director of Human Rncluding minoritymandewomenmslgroups updated lists specifically as well as clubs, governmental agencies and organizations, social groups, churches, trade and technical associations, sctraining colleges, neighborhood councils, fraternalublicewelfare facilities, older workers organizations, P and agencies for departments, vocational rehabilitation agencies, the handicapped and for veterans, in addition to existing methods of disseminating information about job vacancies. ublicationsnts should be placed in minority newspapers and other rou s. Female, specifically geared toward minority or protected g P ed and minority employees should be encouraged to make handicapp , ersons. employment referrals of other, similar p " All current and potential recruiting 3OUSCEEOspolicyband notified annually, in writing, of the County Affirmative Action Plan and regT~stbd referring minorotytandn its EEO and affirmativelicants foroall job vacancies. protected-class app An person who wishes to apply for employment with Roanoke y ortunity to do so. Certain conduct County shall have the opp iven on toward all applicants is expected and shall be g non-discriminatory basis. This behavior includes: 1. 2. 3. The same courtesy and civility other members of the public, A clear and simple explanation a used in dealing with of job openings and the application process; lication form If needed, assistance in completilgcant who cannot (such a situation would be an app write); 4, Counseling concerning careers 5. An explanation of the County's 6, Equal treatment in the testing careful and simple explanatior with Roanoke County; Affirmative Action Plan; process, including a of how testing will be conducted; 7, Professional and objective consideration of every applicant for job openings; and $, Prompt notification to unsuccessful applicants. - 9 - [~~A~T ~=~~ C~~~r~s~i~~ ~~~~r ~.~ SELECTION AND APPOINTMENT All personnel must be hired through the Roanoke County application process, which is described in the Employee Handbook. To the extent possible, candidates for promotion or applicants for employment shall be informed of the selection process at the time they apply for a vacant position. The Department of Human Resources shall advise them to review position requirements carefully and to aPplual~fiedose positions for which they believe they are q The Director of Human Resources shall continue to conduct careful job analyses to determinualificationsgaroundlwhich abilities, and other bona fide q selection methods shoundtoedebartment~lheadsloreotherosupervisors training shall be glue P on proper interviewing techniques. When a department head elects to conduct a panel interview, minorities and women should be included on the panel whenever possible. All department heads or supervisors recommending appointment to went shall base their decision solely on of individuals for emp y job-related factors. The department head or supervisor shal adequately explain on the job screening and interview sheet licant was not appointed. The Director specifically why each app licant of Human Resources may delay processing the successful app onto the payroll pending receipt of acceptable reasons for rejection of other applicants. The Director of Human Resources is responsible for approving all status forms for positions filled. Prior to approving by signature the filling of positions that have less than a representative number of qualified minorities and females, the Director shall review the process, from initial recruitment to final selection, to ensure that all affirmative steps were taken to solicit qualified minorities and females. A record of the reasons why applicants forwarded by the Human Resources Department as meeting minimum qualifications are rejected by the department head or supervisor recommendargment of appointment shall be maintained and analyzed by the Dep Human Resources on a routine basis. - 10 - ~~ PERSONNEL DEVELOPMENT FOR UPWARD MOBILITY Many affirmative action plans have failed because all efforts have been concentrated upon hiring minority, female, or handicapped persons. To fulfill the intent of affirmative action, equal emphasis must be placed upon training those classes of employees to prepare them for advancement within County employment. Roanoke County presently provides no formal career counseling program nor are in-house, County-sponsored training or educational programs available on a regular basis. Many employees would like to improve their performenarelthemselves for present positions; many more would like to p p advancement. Without counseling and guidance, those employees can only choose, at will and at random, the classes, seminars, or programs which they hope will prove beneficial. The Department of Human Resources will offer all employees at least one training seminar each year on upward mobility and career opportunities. The Department of Human Resources will also prepare a brochure for distribution to employees on a related topic. At all times, the Department of Human Resources will have available job skill and educational requirements for all regular positions with the County. Department heads or other supervisors are responsible for making sure all job vacancy announcements forwarded by the Department of Human Resources are posted in a visible and timely manner. Employees are encouraged to review all vacancy announcements and apply for those positions of interest which will provide upward mobility. re are employees for career opportunities with In order to p P the County, department heads should make employees aware o opportunities for advancing job skills and/or edonferencesThor may be through in-service training, Tamkshops, the County's tuition assistance prog The Department of Human Resources will maintain and keep updated personnel records including all additional training and education that employees have received since their initial employment with the County. Department. heads, in conjunction with the individual employee, are responsible for forwarding records of training completed through their department or on their own. The Department of Human Resources will maintaTtmentts of training participants in courses sponsored by the Dep of Human Resources. - 11 - ~~~' ~~r ~}~s~~as~~ta~ ~i~ ~ -1 VI. INTERNAL AUDIT AND REPORTING SYSTEMS During the process of implementing Roanoke County's Affirmative Action Plan, the Director of Human Resources shall make periodic progress reports to the County Administrator. When implementation is finished, the progress reports may be made annually. - 12 - ~r~! i u~~~;~~Ct t~ ~~~~;~i5iC3~~ VII. SPECIAL PROVISIONS 1. Roanoke County's Constitutional Officers and Chief Deputy Constitutional Officers are not covered by this Affirmative Action Plan. However, all other employees in the offices of those constitutional officers are included in the Plan. 2. Employees of the Roanoke County School Board are not covered by this Affirmative Action Plan. 3. Employees of the Health Department are not covered by this Plan. 4. Employees of the Social Services Department are included in the statistical workforce analysis and utilization figures. Although these employees are not covered by the county personnel rules and regulations or hiring processes, the Department of Human Resources acts in a liaison role with social services employees and departmental management. The Department of Human Resources will work with the Director of Social Services to assist them in affirmative action. - 13 - ~' ~~r ~" ~ ~ ~ t - ~~,_ ~ ;~~ ~~~~~ ~~ ~visi~n VIII. STATEMENT OF SUPPORT FOR AFFIRMATIVE ACTION The County Board of Supervisors and the County Administrator believe that all County employees and all applicants for employment with the County should be treated equally and fairly. Individuals performing the duties and responsibilities enjoined upon them by this Affirmative Action Plan shall do so free from interference, restraint, or coercion by any other employee, officer, board, committee, or commission of the County. This Affirmative Action Plan is County policy and will be included by reference in the Employee Handbook after its adoption. Harrassment of minorities, women, or handicapped persons who gain employment or promotion, or any deliberate attempt to thwart or circumvent affirmative action will be grounds for disciplinary action, including demotion or discharge. - 14 - ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: Request from the Julian Wise Foundation for a $50,000 contribution for the establishment of a rescue squad museum COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: I. B. Heinemann, President of the Julian Stanley Wise Foundation has asked for time on the agenda to request a $50,000 contribution towards the establishment of a rescue squad museum. The foundation has been established to raise money for a proposed museum for volunteer rescue squads. The museum will be located in Roanoke City and will be named in honor of Julian Wise, who in Roanoke, founded the world's first volunteer rescue squad in 1928. The foundation hopes to raise $1.8 million dollars for the establishment of the museum and an endowment fund. They plan to seek grants, and contributions from local and state government and businesses. Mr. Heineman may be accompanied by other members of the Foundation who will present their plans for the proposed museum. ~~, c. ~~ Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred TO: ACTION Motion by: _ VOTE Yes No Abs Garrett Johnson McGraw Nickens Robers ACTION N0. p'-71189-1 ITEM NUMBER~'"~ AT A REGULIAR HELDTIAT THE ROANOKERCOUNTY UADMINIOTRP,TOONRCENOER COUNTY, VIRGIN MEETING DATE: July 11, 1989 AGENDA ITEM: Authorization to Reappropriate Remaining Sesquicentennial Funds COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: During the Sesquicentennial celebration, two accounts were established for funding of the events, personnel and operating expenses. Most of the expenses have now been paid and the staff is requesting that the remaining funds be reappropriated. The Sesquicentennial Committee has $40,168 remaining in their account from their fund raising activities. They are to be commended for their success at raising these funds and for the outstanding events that were held during our Sesquicetennial celebration. Expenses yet to be paid include payment for a CPA to audit the financial records and sales tax for the history book. Members of , tns for gallocationa ofC these efu ds eonce ethey Bare recommendatio turned over to the County: 53,828.44 to reimburse Roanoke County Schools for Deedie Kagey's replacement teacher $5,000.00 to provide additional compensation to Deedie Kagey for her research and writing ofthe Sesquicentennial History book $5,000.00 to establish a Roanoke County Archives to collect and store items of lasting historical value R mainin Funds after a ment of CPA and Book Sales Tax: To provide seed money for special events sponsored by the Parks and Recreation Commission Staff also requests that the approximately $20,000 remaining in the County Sesquicentennial Account be used for activities similar to those held during the Sesquicentennial such as special events highlighting our All America City Award. These funds include operating and capital expenses and profits from the sale of the history book. A separate budget account will be established to reappropriate these funds. --~ ..° FISCAL IMPACT• Monies will be reappropriated as outlined above. Funds for these items are one-time expenses, and will not require ongoing funding. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors authorize the reappropriation of the remaining Sesquicentennial funds as described above. SUBMITTED BY: Kathy avis Parks & Recreation Coordinator '~~ Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson/Steven Yes No Abs Denied ( ) A. McGraw Garrett x Received ( ) Johnson x Referred McGraw x To• Nickens x Robers x cc: File Kathy Davis, Parks & Recreation Coordinator Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance Anne Marie Fedder, Information Officer ACTION N0. „~..~,. ITEM NUMBER """ 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: Yearly Report from the Roanoke County Health Department. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Dr. Margaret Hagan, Director of the Alleghany Health District has requested time on the agenda. She will review the activities of the Health Department in Roanoke County during the past year. ~l"1 ~ Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: Yes No Abs Denied ( ) Garrett Received ( ) Johnson Referred McGraw To• Nickens Robers ACTION # A-71189-2 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: Recommendation for Funding of Cultural Enrichment Organizations COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: SUMMARY OF INFORMATION: On June 14, 1989, the Board of Supervisors approved the 1989-90 fiscal year budget which included $20,000 for .the funding of cultural enrichment organizations. In addition to the $20,000, the County has applied for and received a Local Government Challenge Grant from the Commission for the Arts. The Commission will match, uove~nmenOtsO~to Darts given by independent town, city, and county g organizations in their jurisdictions. The money, whichadk~s and include school arts budgets or arts programming by p recreation departments, may be granted either by a local arts commission/council or directly by the governing board. A local government that has not approved its budget appropriation by the grant deadline (March 1, 1989) may apply conditionally and confirm the application in July 1989. The total contribution to cultural organizations in fiscal year 1989-90 will therefore be $25,000. ALTERNATIVES AND IMPACTS: 1. The grant application was completed conditionally with the Administration's recommendation that the County allocate its cultural enrichment funding of $20,000 and the $5,000 challenge grant as follows: Arts Council of Roanoke Valley Center in the Square Roanoke Symphony VCA Local Share Share Total $ 2,500 $ 2,500 $ 5,000 -0- 15,000 15,000 2,500 2,500 5,000 5,000 20 000 25 000 ~ '" This is the same allocation as in fiscal year 1988-89. t~ and allocatepthe $20m000 Vocal contr ibut ion nas Gran follows: Arts Council of Roanoke Valley $15,000 Center in the Square 2,500 Roanoke Symphony 20 000 3. Allocate the local contribution of $20,000 in a manner other than in Alternative 2. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the Commission for the Arts Challenge Grant of $5,000 and together with the $20,000 currently included in the 1989-90 fiscal year budget allocate the $25,000 as specified in Alternative 1. Respectfully submitted, Reta R. Busher Director of Management and Budget Approved by, ~~~~ Elmer C. Hod e County Administrator --------------------- ACTION VOTE Motion b Richard W.Robers/ No Yes Abs Approved (x) y• Garrett x Denied ( ) Steven A. McGraw Johnson x Received ( ) McGraw x Referred Nickens x To Robers x cc: File Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance ~- ACTION NO. A-71189-3 ITEM NO. _"'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: Authorization for County Administrator to execute an option agreement for 200 acres of real estate COUNTY ADMINISTRATOR' S C~Oj.MMENT,pS : f ,;y~J,~ ,~~ ~M ~~~'~~' `~ ~"'~"`""`f ~~ ~//` BACKGROUND' SUMMARY OF INFORMATION: The County has received an offer to enter into an option agreement for a six month period of time to purchase approximately 200 acres, more or less, (Tax Map No. 52.00-1-3). The purchase price for this property is $75,000.00, and the option deposit is five percent (5%) or $3,750.00. The owner of the property is Mary E. Moore. This property is adjacent to the property proposed for the site of the Smith Gap solid waste disposal facility. Staff believes that this property could be utilized as a buffer for the proposed landfill site in this area, or for other appropriate uses. The option term is for six (6) months. Staff believes that this period of time should be sufficient to receive a response from the Division of Waste Management concerning the Part A application for a permit for a solid waste disposal facility in this area. If the permit is granted, then the County could exercise the option. If the permit is not granted, the County would forfeit the option deposit. If the Board determines to exercise the option, it would have to adopt an ordinance authorizing the acquisition of this real estate. ALTERNATIVES AND IMPACTS: The option deposit in the amount of $3,750.00 to be ap- propriated from Board contingency. 1. To authorize the County Administrator to execute the option agreement on behalf of the Board of Supervisors of Roanoke County, Virginia. 2. Do not authorize the County Administrator to execute the option agreement on behalf of the Board of Supervisors of Roanoke County, Virginia. STAFF RECOMMENDATION: It is recommended that the Board authorize the County Administrator to execute the option agreement with Mary E. Moore concerning the acquisition of approximately 200 acres, more or less, (Tax Map No. 52.00-1-3) in the amount of $75,000.00 for a six (6) month period of time with an option deposit in the amount of $3,750.00. Respectfully submitted, --~ l ,, ~~ ~~~ Paul M. Mahoney i County Attorney ~ Action Vot Approved (x) Motion by _ Harry C Nickens/ Garrett No Y ~ Abs Denied ( ) r ee arrP+-t Johnson x Received ( ) McGraw x Referred Nickens x to Robers x cc: File Paul Mahoney, County Attorney Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance John Hubbard, Assistant County Administrator John Willey, Director, Real Estate Assessment ACTION NO. ~~ ITEM NO . ~° ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: General District Court Driver Improvement Program COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' In April 1983, the Board of Supervisors for Roanoke County, by ordinance, established a Driver Improvement Program for the Juvenile and Domestic Relations District Court for the County of Roanoke. This program provides a dispositional alternative to the judges of this court for individuals before the court on traffic- related offenses. The judges of that the Juvenile and Domestic Relations Court have found this program to be a success. SUMMARY OF INFORMATION: The Judges of the General District Court for the Twenty-Third Judicial District, which encompasses Roanoke County, have requested the Board to establish such a Driver Improvement Program in this court as authorized by Section 46.1-16.1 of the Code of Virginia, 1950, as amended. If such a program is adopted by the Board of Supervisors for this jurisdiction as required by law, it will be administered by the Chief Judge of the District and operated through the Roanoke Valley Alcohol Safety Action Program. The program will be limited in participation to those individuals referred by the General District Court as a result of violations of Articles 1 through 6 of Chapter 4 of Title 46.1 of the Code of Virginia or any ordinance of Roanoke County regulating traffic. ALTERNATIVES AND IMPACTS: This program will be entirely self-supporting and operated wholly from funds collected as fees from participants in the program; therefore, no fiscal impact upon the County is antici- pated. The only alternative is not to authorize such a program for the General District Court at this time. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the establishment of a General District Court Driver Improvement ~ -/ Program by the adoption of the attached ordinance. Respectfully submitted, Jo ph B!I Ol~enshain Se or A st. County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Garrett Johnson McGraw Nickens Robers '"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 11, 1989 ORDINANCE PROVIDING FOR THE ESTABLISHMENT OF THE "GENERAL DISTRICT COURT DRIVER IMPROVEMENT PROGRAM" AND PROVIDING FOR THE SUPERVISION AND CONTROL OF SUCH PROGRAM; AND PROVIDING FOR AN EMERGENCY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is desirous of authorizing the "General District Court Driver Improvement Program," in cooperation with the Roanoke Valley Alcohol Safety Action Program; and WHEREAS, the "General District Court Driver Improvement Program" to be established by the General District Court, Twenty- third Judicial District, will be self-supporting, operating from money collected as fees from program participants, and will not involve expenditure of any funds appropriated by the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The establishment of the "General District Court Driver Improvement Program" by the General District Court, Twenty-third Judicial District, be, and hereby is, ratified, confirmed, and approved. 2. Such program shall be administered by the Chief Judge of the General District Court, Twenty-third Judicial District, through the Roanoke Valley Alcohol Safety Action Program in accordance with the provisions of the Code of Virginia, as amended, with participation restricted to referrals from the General District Court. ~-/ 3. The "General District Court .Driver Improvement Program" shall be self-supporting and operated wholly from funds collected as fees from program participants, with each person participating in the program to be required to pay a fee of $30.00, or such other sum as may be fixed pursuant to law for participating in this program. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ACTION # ITEM NUMBER [~, - z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: Vacate a 25 foot unimproved right-of-way known as "Jones Street" recorded in Plat Book 3, Page 5, Section 1, Dwight Hills. COUNTY ADMINISTRATOR'S COMMENTS: ^~ t BACKGROUND: Charles M. and Mary H. Vandergrift is requesting the Roanoke County Board of Supervisors, by Ordinance, to vacate a portion of Jones Street shown on a previously Platted subdivision referred to as Section 1, Dwight Hills, recorded on May 22, 1947. The portion of Jones Street requested to be vacated, is from the intersection of Jones Street and Nover Ave., east approximately 130 feet. The petitioner is requesting the vacation in order that they may improve their property. SUMMARY OF INFORMATION: Roanoke County is requesting that the described right-of-way, be vacated in accordance with Chapter 11, Title 15.1-482 (b), Code of Virginia, 1950, as amended, by the adoption of the attached Ordinance. The Departments of Engineering and Utility have commented that they have no objections to the proposed vacation on the following condition: 1. That a 20 foot water/sewer eaement be retained as shown on the attached map. The first reading of the proposed Ordinance is scheduled for July 11, 1989; the Public Hearing and the second reading is scheduled for July 25, 1989. r "' .," STAFF RECOMMENDATION: The County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate the referenced right-of-way and instruct the County Attorney, in the preparation of the Ordinance. n the attached map lusive 20 foot water/sewer easement as shown o BMITTED BY: Arnold Covey Director of Developme t and and Inspections APPROVED: n~.~ r~~ Elmer C. Hodge County Administrator ------ -------------- ------------------- ACTION VOTE Motion b No Yes Abs Approved ( ) y' Garrett Denied ( ) Johnson Received ( ) McGraw Referred Nickens to Robers N 0 VER AVE. ~' `~ '~'' 25' _ 59.14' N - 37.00' E -~ 34.14 I ~ = 93°55' t 4 TAN. = 25.00' RAD.= 23.35' ARC. = 38.28 PORTION OF RIGHT OF WAY TO BE ' VACATED ~~ 1 3 x~ ~ ~ O O C ~ • M ',~! ~ 20' WATER a 7G Z SEWER ESMT. ..9. ;,: '~' -.~ LOT LOT 23 24 ~` _ ~' 50.24' VACATED ON 2/23/88 :%'/j/ ~ / ~~ RECORDED 0. B. 1280 i j ~~ LOT LOT PG. 967 / 22 21 ~~ TAX MAP N0. 27.13 "6-42 SCALE : I ° 5 _ Vacate a 25 foot unimproved right-of-way known as "Jones Street" Prepared By: Roanoke County Engineering Oepariment Date: b-r-cam J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, JULY 11, 1989 ~- ORDINANCE VACATING A 25-FOOT UNIMPROVED RIGHT-OF-WAY KNOWN AS "JONES STREET", SECTION 1, DWIGHT HILLS WHEREAS, Charles M. and Mary H. Vandergrift have requested the Board of Supervisors of Roanoke County, Virginia to vacate a 25-foot unimproved right-of-way known as "Jones Street" as shown in Plat Book 3, at page 5 of record in the Clerk's Office of the Roanoke County Circuit Court; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1- 431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on July 11, 1989; and the public hearing and second reading of this ordinance was held on July 25, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a 25-foot unimproved right-of-way known as "Jones Street" (from the intersection of Jones Street and Nover Avenue east approximately 130 feet) of record in Plat Book 3, at page 5, Section 1, Dwight Hills in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That as a condition of the adoption of this ordinance, a . "` .'~'„ 20-foot water/sewer easement be retained by Roanoke County as shown on the attached map dated 6/7/89 prepared by the Roanoke County Engineering Department; ~ 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 4. That Charles M. and Mary H. Vandergrift shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transac- tion. r ~. Y„J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 11, 1989 ORDINANCE 0-71189-4 AUTHORIZING PURCHASE OF A DRAINAGE EASEMENT AT 942 STARMOUNT AVENUE, ROANOKE COUNTY, VIRGINIA, AND THE EXPENDITURE OF FUNDS FOR CONSTRUCTION OF AN UNDERGROUND STORM DRAIN WHEREAS, a 10-foot drainage was thought to have been conveyed by developers to Roanoke County across the eastern edge of Lot 1, Block 4, Section 2, of Deer Run Estates in 1979 or 1980 for purposes of providing storm water drainage from lots in Block 1, Section 1 of Deer Run Estates to an existing drainage easement along the southern edge of said Lot l; and WHEREAS, no evidence of such easement can be found entered of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia; and WHEREAS, the construction of a storm drain under Starmount Avenue which terminates in an 18-inch pipe opening upon said Lot 1 results in the discharge of water and debris collected from numerous lots upon the property of this lot's owner; and WHEREAS, the owner of said lot has a legal claim for the taking of his property for public uses without just compensation and has presented a claim, through counsel, for damage to his property occasioned by such drainage where no public easement exists. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to enter into a contract for the purchase of a 10-foot wide drainage easement across Lot 1, Block 4, Section 2 of Deer Run Estates in an amount not to exceed Five Thousand Dollars ($5,000) which shall be paid out of the Board's contingency fund. 2. That the County Administrator is authorized to construct an underground storm sewer extending from Starmount Avenue to the existing drainage easement on the eastern edge of this lot through the easement to be acquired upon the review and recommendation of the County Engineer or his designee which shall be funded out of the existing drainage fund. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this easement and the construction of any storm sewer, all of which shall be approved as to form by the County Attorney. 4, An emergency being in force, this ordinance shall be in effect as of July 11, 1989. On motion of Supervisor McGraw to approve first and second reading of ordinance, and change the effective date to 7-11-89, seconded by Supervisor Garrett, and carried by the following recorded vote: AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: ~1. Q.-u~.~,~.-, Mary H. Allen, Clerk Roanoke County Board of 5upevisors cc: File Paul Mahoney, County Attorney Reta Busher, Director, Management & Budget Diane Hyatt Director, Finance Phillip Henry, Director, Engineering 2 Cliff Craig, Director, Utilities John Willey, Director, Real Estate Assessment ACTION NO. ITEM NO. .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: Ordinance authorizing the purchase of a drainage easement at 942 Starmount Avenue, Roanoke County, Virginia, and the expenditure of funds for construc- tion of an underground storm drain COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' In 1979, a 10-foot drainage easement across Lot 1 of Block 4, Section 2 of Deer Run Estates on Starmount Avenue, as shown on a survey by Buford T. Lumsden & Associates, dated March 15, 1979, was thought by County staff to have come within the possession of Roanoke County. Subsequently a storm drain was constructed under Starmount Avenue terminating in an 18-inch pipe emptying into the back yard of the owner of this property, John D. Kelly. In April 1988, Mr. Kelly called the County to complain about stormwater run-off into his yard and damage to a brick retaining wall located within the area assumed by the County to be part of its easement. SUMMARY OF INFORMATION: In March of 1989, the County received a claim from Mr. Kelly's legal counsel in the sum of $9,820.00 for damages attributed to Roanoke County and the Virginia Department of Transportation from surface water drainage onto this land. Subsequent investigation has revealed that, in fact, Roanoke County has no easement for drainage across this property. Virginia law clearly establishes that a private property owner has been damaged by a taking without just compensation where drainage of a public nature occurs across property which could lawfully be condemned for such public use. This homeowner would appear to have a legally enforceable claim for damages in a suit for inverse condemnation or implied contract. Extensive negotiations with Mr. Kelly including at least two site visits have resulted in a settlement agreement for the purchase of a 10-foot drainage easement for $5,000 in lieu of any damages and the County's undertaking to construct an underground storm drain from the current open terminus to the existing drainage easement at the eastern edge of this lot. The County has agreed use all reasonable efforts to complete this construction within 90 days from July 1, 1989. ALTERNATIVES AND IMPACTS: ;..,~ The estimate cost of the installation of an underground drain at this location is approximately $12,500 which would come out of the current drainage fund. The $5,000 for purchase of this easement will come out of the Board's contingency fund. The alternative is to deny the claim and proceed to litigation upon the property owner's claim for taking without just compensation and related damages. A judgment against the County might be several times the current settlement figure. STAFF RECOMMENDATION: Staff recommends acceptance of the settlement negotiated with the property owner for purpose of an easement and construction of an underground storm drain. Respectfully submitted, Jo eph obensnain S for .st. County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Garrett Johnson McGraw Nickens Robers Vote No Yes Abs O~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 11, 1989 ORDINANCE AUTHORIZING PURCHASE OF A DRAINAGE EASEMENT AT 942 STp,RMOUNT AVENUE, ROANOKE COUNTY, VIRGINIA, AND THE EXPENDITURE OF FUNDS FOR CONSTRUCTION OF AN UNDERGROUND STORM DRAIN WHEREAS, a 10-foot drainage was thought to have been conveyed by developers to Roanoke County across the eastern edge of Lot 1, Block 4, Section 2, of Deer Run Estates in 1979 or 1980 for purposes of providing storm water drainage from lots in Block 1, Section 1 of Deer Run Estates to an existing drainage easement along the southern edge of said Lot 1; and WHEREAS, no evidence of such easement can be found entered of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia; and WHEREAS, the construction of a storm drain under Starmount Avenue which terminates in an 18-inch pipe opening upon said Lot 1 results in the discharge of water and debris collected from numerous lots upon the property of this lot's owner; and WHEREAS, the owner of said lot has a legal claim for the taking of his property for public uses without just compensation and has presented a claim, through counsel, for damage to his property occasioned by such drainage where no public easement exists. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to enter into a contract for the purchase of a 10-foot wide drainage ~~ easement across Lot 1, Block 4, Section 2 of Deer Run Estates in an amount not to exceed Five Thousand Dollars ($5,000) which shall be paid out of the Board's contingency fund. 2. That the County Administrator is authorized to construct an underground storm sewer extending from Starmount Avenue to the existing drainage easement on the eastern edge of this lot through the easement to be acquired upon the review and recommendation of the County Engineer or his designee which shall be funded out of the existing drainage fund. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this easement and the construction of any storm sewer, all of which shall be approved as to form by the County Attorney. 4. An emergency being in force, this ordinance shall be in effect as of July 25, 1989. 1-~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD ATONHTUESDAYKEJUOYNII,AD9891STRATION CENTER, ORDINANCE 0-71189-5 AUTHORIZING THE CONVEYANCE OF 26.742 ACRES OF REAL ESTATE (NORTH LAKES PROPERTY) TO THE ROANOKE COUNTY SCHOOL BOARD 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is being made available for other public uses by conveyance to the Roanoke County School Board. 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on June 27, 1989; and a second reading was held on July 11, 1989, concerning the conveyance of 26.742 acres of real estate, more or less, identified as tax map parcel number 37.05-13. 3. That the conveyance of 26.742 acres of real estate, more or less, to the Roanoke County School Board for other public uses is hereby authorized and approved. 4. That the County Administrator is authorized to execute such documents and take such actions as may be necessary to accomplish the conveyance of this property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: ~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Roanoke County Schools Bayes Wilson, Superintendent, John Willey, Director, Real Estate Assessment Phillip Henry, Director, Engineering Cliff Craig, Director, Utilities ACTION NO. ` ' ITEM NO. ~~L---- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: OR REAL ESTATEO(NORTH LAKESOPROPERTY)OTO2THE ROANOKE OF COUNTY SCHOOL BOARD COUNTY ADMINISTRATOR'S COMMEN~~~~~ BACKGROUND' The County Administrator and Superintendent of schools have discussed an exchange of real estate between the Board of Super- visors and the School Board to implement the Southview transaction. The School Board has indicated an interest in acquiring that 26.742 acres tract of real estate adjoining existing School Board property. This tract of real estate is identified as th tax omap Lakes Property formerly known as the Womack property parcel number 37.05-13). The first reading of the ordinance authorizing the conveyance of this real estate from the County to the School Board was held on June 27, 1989; and the second reading is scheduled for July 11, 1989. SUMMARY OF INFORMATION: The Board of Supervisors will convey this 26.742 acres tract of real estate to the School Board in exchange for the conveyance of 6 acres of real estate from the School Board to the Board of Supervisors. This 26.742 acres tract of real estate is encumbered by several easde aeritank lot have lbeen~separatedsfrom thee originaa a well lot an tract of land. ALTERNATIVES AND IMPACTS: STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the proposed ordinance. ~/-/ Respectfully submitted, ~~~~~ ~ ~ '~'~c ~ Paul M. Mahoney County Attorney Vote Action No yes Abs Garrett Motion by Approved ( ) Johnson Denied ( ) McGraw Received ( ) Nickens Referred Robers to _- ,' ~- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JULY 11, 1989 ORDINANCE AUTHORIZING THE CONVEYANCE OF 26.742 ACRES OF REAL ESTATE (NORTH LAKES PROPERTY) TO THE ROANOKE COUNTY SCHOOL BOARD 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is being made available for other public uses by conveyance to the Roanoke County School Board. 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on June 27, 1989; and a second reading was held on July 11, 1989, concerning the conveyance of 26.742 acres of real estate, more or less, identified as tax map parcel number 37.05-13. 3. That the conveyance of 26.742 acres of real estate, more or less, to the Roanoke County School Board for other public uses is hereby authorized and approved. 4. That the County Administrator is authorized to execute such documents and take such actions as may be necessary to accomplish the conveyance of this property, all of which shall be upon form approved by the County Attorney. -a. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 11, 1989 ORDINANCE 0-71189-6 AUTHORIZING THE ACCEPTANCE AND ACQUISITION OF 6 ACRES OF REAL ESTATE (SOUTHVIEW) FROM THE ROANOKE COUNTY SCHOOL BOARD, AND FURTHER, AUTHORIZING THE CONVEYANCE OF 2.281 ACRES, BEING A PORTION THEREOF, TO THE COMMONWEALTH OF VIRGINIA BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading on this ordinance was held on June 27, 1989; and a second reading was held on July 11, 1989. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, a portion of the subject real estate is being made available to the Commonwealth of Virginia for other public uses, namely, the State Forensics Laboratory. 3. That the acceptance and acquisition of six (6) acres of real estate from the Roanoke County School Board is hereby authorized. 4. That the conveyance of 2.281 acres or real estate, being a portion of that real estate conveyed to the County by the Roanoke County School Board, to the Commonwealth of Virginia for the purpose of constructing a forensics laboratory, is hereby authorized and approved. 5. That if the Commonwealth of Virginia ceases to utilize said property for a forensics laboratory, then said property shall revert to the County. Further, if the Commonwealth does not commence construction of a forensics laboratory facility on this property by June 30, 1993, then said property shall revert to the County. 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these transactions, all of which shall be on form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor Robers, and carried by the following recorded vote: AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: ~' ~~ Mary H. Allen, Clerk Roanoke County Board of Supevisors cc: File Paul Mahoney, County Attorney Bayes Wilson, Superintendent, Roanoke County Schools John Willey, Director, Real Estate Assessment Phillip Henry, Director, Engineering Cliff Craig, Director, Utilities Mike Kavanaugh, Sheriff Skip Burkart, Commonwealth Attorney 2 ACTION NO. ITEM NO. /'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: JULY 11, 1989 AGENDA ITEM: ORDINANCE AUTHORIZING THE ACCEPTANCE AND ACQUISITION OF 6 ACRES OF REAL ESTATE (SOUTHVIEW) FROM THE ROANOKE COUNTY SCHOOL BOARD, AND FURTHER, AUTHORIZ- ING THE CONVEYANCE OF 2.281 ACRES OF REAL ESTATE, BEING A PORTION THEREOF, TO THE COMMONWEALTH OF VIRGINIA COUNTY A'DMINISTRATOR'S COMMENTS' BACKGROUND' The County Administrator and the Superintendent of schools have been discussing the exchange of real estate between the Board of Supervisors and the School Board to implement the utilization of the Southview facility as a Public Safety Center. In addition the Administrator has been contacted by the State Forensics laboratory for the donation of land at this site to construct a new facility. This ordinance authorizes the acceptance of this real estate from the School Board. In addition it authorizes the conveyance of a portion of this property to the Commonwealth of Virginia for a forensics laboratory. The first reading of this proposed ordinance was held on June 27, 1989; and the second reading is scheduled for July 11, 1989. SUMMARY OF INFORMATION: This ordinance completes the transaction between the Board of Supervisors and the School Board, exchanging tracts of real estate around the Northside High School complex. In addition it authorizes the conveyance of a portion of the Southview tract of real estate to the Commonwealth of Virginia for a forensics laboratory. Based upon Board direction at the first reading, the ordinance has been amended for the second reading to provide for a reversion to the County if this facility is not constructed by June 30, 1993, or if this property ceases to be utilized as a forensics labora- tory. ~ -~, ALTERNATIVES AND IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the proposed ordinance. Respectfully submitted, Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Garrett Johnson McGraw Nickens Robers Vote ~ No Yes Abs "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 27, 1989 ORDINANCE AUTHORIZING THE ACCEPTANCE AND ACQUISITION OF 6 ACRES OF REAL ESTATE (SOUTHVIEW) FROM THE ROANOKE COUNTY SCHOOL BOARD, AND FURTHER, AUTHORIZING THE CONVEYANCE OF 2.281 ACRES, BEING A PORTION THEREOF, TO THE COMMONWEALTH OF VIRGINIA BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading on this ordinance was held on June 27, 1989; and a second reading was held on July 11, 1989. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, a portion of the subject real estate is being made available to the Commonwealth of Virginia for other public uses, namely, the State Forensics Laboratory. 3. That the acceptance and acquisition of six (6) acres of real estate from the Roanoke County School Board is hereby authorized. 4. That the conveyance of 2.281 acres or real estate, being a portion of that real estate conveyed to the County by the Roanoke County School Board, to the Commonwealth of Virginia for the purpose of constructing a forensics laboratory, is hereby authorized and approved. 5. That if the Commonwealth of Virginia ceases to utilize said property for a forensics laboratory, then said property shall revert to the County. Further, if the Commonwealth does not commence construction of a forensics laboratory facility on this property by June 30, 1993, then said property shall revert to the County. 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these transactions, all of which shall be on form approved by the County Attorney. ACTION NUMBER ITEM NUMBER ~ `" AT A REGULIAR H1`~ DT AT THE ROANOKE CCOUNTY ADMINISTRATION RC LATER COUNTY, VIRGIN MEETING DATE: July 11, 1989 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Communit Corrections Resources Board One-year term of Edmund J. Kielty, Alternate. His term expired August 13, 1988. Fifth Plannin District Commission Three-year term e°membernw 1 bexpare Junez30, 1988 esentative and Executive Commute Mr. Hubbard does not wish to serve another term. Although Mr. Hubbard is on the County staff, this appointment must only be a a Roanoke County citizen, and not necessarily on the staff. Parks and Recreation Advisorv Commission Three-year term of Alice Gillespie, Hollins Magisterial District will expire June 30, 1989. SUBMITTED BY: APPROVED BY: ~ {.~ 7 Mary H. Allen Elmer C. Hodge Deputy Clerk County Administrator _______ ------------- VOTE ACTION Yes No Abs Approved ( ) Motion by: tt Denied ( ) Garre Received ( ) Johnson McGraw Referred Nickens To: Robers ACTION N0. ITEM NUMBER "` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM: Appointments to the Court Service Unit Advisory Council/Youth and Family Services Advisory Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On December 13, 1988, the Board of Supervisors voted to continue this Board and appoint new members. Michael Lazzuri, Director of Court Services has contacted the present members of the Court Service Unit Advisory Council/Youth and Family Services Advisory Board to determine whether they wished to continue serving. The following terms expired in 1988 or will expire in 1989. Appointments to this committee are not made by magisterial district; however, the magisterial district is listed for each member. Two-year term of James L. Trout, Vinton Magisterial District, will expire March 22, 1989. Mr. Trout has not responded to Mr. Lazzuri's letter. Two-year term of Ted R. Powell, Cave Spring Magisterial District, will expire March 22, 1989. Mr. Powell would like to be reappointed. Two-year term of Hoyt C. Rath, Vinton Magisterial District, will expire March 22, 1989. Mr. Rath does not wish to serve another term. Two-year term of Dr. Andrew Archer, Vinton Magisterial District expired March 22, 1988. Dr. Archer does not wish to be reappointed. In addition to the appointments listed above, it is necessary to appoint four youth members, one each from Cave Spring High School, Northside High School, Glenvar High School, William Byrd High School. Mr. Lazzuri recommends that these appointments run from September through September. Therefore, appointment made in 1989 will expire September lwitht he s pool year, all expire September 1, coinciding SUBMITTED BY: . L~~~~2--~~ Mary H. llen Deputy Clerk terms will APPROVED BY: Elmer C. Hod e County Administrator ---- ------------------------ ----------- VOTE ACTION Ye8 No Abs Approved ( ) Motion by: Garrett Denied ( ) Johnson Received ( ) McGraw Referred Nickens To• Robers 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINENTER ON TUESDAYROANOYE110U1989ADMINISTRATION C RESOLUTION N0. 71~-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for July 11, 1989, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Confirmation of Committee Appointment to the Board of Zoning Appeals. 2, Acceptance by the Va. Department of Transportation of Fox Ridge Road, Old Farm Road, and Peach Tree Circle into the Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens, seconded by Supervisor Garrett, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors 7-13-89 CC: File Phillip Henry, Director of Engineering ACTION N0. A-71189-7.a ITEM NUMBER AT A REGULAR MLDTIAT TOHE ROp,NOKE~COUNTY UADMINIOTRATOONROENOER COUNTY, VIRGINIA HE MEETING DATES July 11, 1989 AGENDA ITEM: Confirmation of Committee Appointments to the Board of Zoning Appeals COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the June 27, 1989 meeting and must now be confirmed. Board of Zonina Appeals Supervisor Robers has the 1CavedSpring MagisterialnDistri~ta fThe year term representing term will expire June 30, 1994. SUBMITTED BY: 7~Y~ Mary H. lien Deputy Clerk APPROVED BY: rA Elmer C. Hodge County Administrator ---------------------- ACTION VOTE Motion b Harry C. Nickens, Lee Yes No Abs Approved (x) y' Garrett x Denied ( ) Garrett Johnson x Received ( ) McGraw x Referred Nickens x To:_____- Robers x cc: File Board of Zoning Appeals File ACTION N0. A-71189-7.b ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT-THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 11, 1989 AGENDA ITEM :_ Acceptance of Old Farm Road and Peach Tree Circle into the Secondary System by the Virginia Department of Highways COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has received acknowledgment that the following roads has been accepted into the Secondary System by the Virginia Department of Transportation effective June 22 1989: - 0.32 miles of Old Farm Road (Route 1767) - 0.19 miles of Peach Tree Circle (Route 1768) - 0.28 miles of Fox Ridge Road (Route 1420) SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: f Elmer C. Hodge County Administrator ------------------- ACTION VOTE Approved (x) Motion by • Harry r ~T; ~kAn s /r,ee Yes No Abs Denied ( ) Garrett, Garrett ~_ Received ( ) Johnson ~_ Referred McGraw ~_ Nickens ~_ To• Robers ~, cc: File Phillip Henry, Director, Engineering AT A REGULAR MEETING D AT ETHE A OANOKES COUNTY Op,DMINISTFtATOON COUNTY , VIRGINIA, HEL 1g$9 CENTER, ON TUESDAY, JULY 11, RE S 0 L U T I 0 N HELD IN CONFO ITY FW THG THE CODEI OF MEETING WA VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia that such executive meeting was conducted in conformity with Virginia Law. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia hereby certifies that, to the best of each members knowledge: 1, Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson, seconded by Supervisor Robers, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTS: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney I move to go into executive session within the provisions of the Virginia Freedom of Information Act as follows: (a) to discuss actual or probable litigation or other specific legal matters requiring the provision of legal advice by the County Attorney concerning Dixie Caverns Landfill in accordance with Section 2.1-344 A 7 of the Code of Virginia, 1950, as amended. (b) to discuss actual or probable litigation or other specific legal matters requiring the provision of legal advice by the County Attorney concerning the case of Hactcrerty et al v Kavanaugh in accordance with Section 2.1-344 A 7 of the Code of Virginia, 1950, as amended. (c) to discuss a specific legal matter requiring the provision of legal advice by the County Attorney and briefings by staff members concerning Consolidation in accordance with Sections 2.1-344 A 7 and 15.1-945.7 D of the Code of Virginia, 1950, as amended. a OF SUPERVISORS OF ROp,NOKE AT A REGULAR MEETING OF THE BOARD VIRGINIA, HELD AT THE ROANOKE1g$gNTY ADMINISTgATION COUNTY i CENTER, ON TUESDAY, JUL r RESOLUTION CERTIFYIN THEXCODETOFEVIRGINIAG WAS HELD IN CONFORMITY WITH WHEREAS, the Board of Supervisors of Roanoke County, on this date pursuant Virginia has convened an executive meeting cordance with the to an affirmative recorded vote and in ac Act; and provisions of The Virginia Freedom of Information Code of Virginia WHEREAS, Section 2.1-344.1 of the certification by the Board of Supervisors of Roanoke requires a Vir inia that such executive meeting was conducted in County, g conformity with Virginia Law. THEREFORE BE IT RESOLVED, that the Board of NOW, to visors of Roanoke County, Virginia hereby certifies that, Super the best of each members knowledge: exempted from 1, Only public business matters lawfully in requirements by Virginia law were discussed in the open meet g lies, executive meeting which this certification resolution app and 2, Only such public business matters as were identifie the executive meeting were heard, in the motion convening d or considered by the Board of Supervisors of Roanoke discusse County, Virginia. /Yt-i CpIJNI'y OF RpANOKE, VIRGINIA CAPITAL FUND - UNAPPROPRIATID BALANCE Beginning Balance at July 1, 1989 $56,194 Balance as of July 11, 1989 Submitted by Diane D. Hyatt Director of Finance 56 194 ~~~`~ ,. COUI~i'Y OF ROANOKE, VIRGINIA UNAPPROPRIATED ~ -GENERAL ~~ Balance at July 1, 1989 (Unaudited) $2-0~ 8 Balance as of July 11, 1989 Sulxnitted by Diane D. Hyatt Director of Finance $2.012.318 m-~ ~~y OF ROANOKE, VIRGINIA RESERVE FOR BOARD CONTI[~iGENCY Beginning Balance at July 1, 1989 $11,394 50,000 Additional Amount from 1989-90 Budget (25,000) June 14, 1989 Contribution to Va. Amateur Sports 3$ 6 Balance as of July 11, 1989 Submitted by Diane D. Hyatt Director of Finance Clfld+l~lat u~a~cucu~u. •~p~ COUNTY OF ROANOi6 .=~---- ---- ---`~-`~ -~ STATB~BNT~OF EXPBNDITURBS II4~ BLBVBN MONTHS BNDBD KAY 31, 1989 !s~ __ _ - - -- BUDGBT -- BgPBNDBD ---- z ~~' L~ GBNBRAL ADNINISTRATION_ -- _, - `~ ~ 180,042 S ~~153,444 ~-- - ~85~ ~ ~ BOARD OF SUPERVISORS 201,646 152,372 76 , , COUNTY ADMINISTRATOR 212,920 192,875 91 _.._--- ~ ,! PBRSONNBL -~73-,554 176,11 710 ; 1 COUNTT ATRORN6Y fi29 499 473,580 95 'f,4 ;, COMMISSIONER OF RBVBNUB , 461,441 412,481_._ 89_____.- - „ s: TABASURBR 92 229- 146 236 T6 BLBCTIONS 1 ' 56,116 65,454 76 SBSQUICBNTBNNIAL _ ~~ ',9~ -- - - FISCA NANAGBNBNT _ CO ADM, NANAGBNBNT SBRVICBS ASST 58,204 53,943 ~ 93 85 a: , 619,253 523,683 ~ ~.~,' COUN_TY ASSBSSO_R_ ----------- ----- 338 376v 273,964 81 zF.; CENTRAL ACCOUNTING , 212,881 191,158 90 23i PROCUREMENT 97,052 81,816 84 ~~°; NANAGBNBNT ~ BUDGBT T57~s-- ~i,~-25~~~- ~~~g~ ,La: RISi MANAGBMBN , 6~ ~z~' - JUDICIAL ADMINISTRATION J- i~g,366 37,179 _ _~-__ 25 , '~~I CIRCUIT COURT 18,740 9,875 53 `ZS) GBNBRAL DISTRICT COURT 430 419 57 ` STAATBS 30~ MAGI ~21 --~$~6 !,, 1 l D DISTRICT COURT 495,618 453,532 IT COURT s•~ 34i i 33~ 36~ .~37'. CLBRi OF CIRCU CONNONNBALTH'S ATTORNBY PROBATION OFFICB~ VICTIM NITNBSS 89 288,7 _265,788 _ 47,175 44,828 3,330 3,126 92 92 95 94 3"• -. POLICING L INYBSTIGATING 39' HIGHHAY SAFETY COMMISSION .._ aoi ---~--FIRE ~ J a+~ RBSCUB SQUAD n2~, EMERGENCY SBRYICBS L RAZ MAT RBSPONSE »'- VVAC 1+1 p1RRUny vnuu aa' ANIMAL CONTROL as HAZ-NAT_ABSPONSB 3,983,060 3,454,730 960 _ _239 _ 2,228,639 1,773,956 479,785 409,042 47,192 41,946 1,966,966 1,847,290 145,638 133,521 0 ~563~ 87 25 -- 80 _ 85 89 9`4 92 4~~ »r PUBLIC FACILITIBS SUPBRINTBNDBNT OF PUBLIC FACILITIBS 104,309 8 95,178 718 92 91 74 ~~.9 STABBT LIGHTS 125,18 538,879 , 557,620 :103 so. ENGINEERING 19a,3I2 176024 92 - s+; GBNBRAL SBRVICB__S _~____y_ 0 586 0 42i DAAINAG6 702,582 656,519 93 531 BUILDINGS ~ GROUNDS 952,294 813,246 85 Isal PARgS l RBCRBATION _ 1,746,312 1,490,319 85 (5~; ~,6i RBFUSB PUBLIC TRANSPORTATION 60,400 249 860 52,436 ; 916,892 87 83 -W--- -_ ".5~ GROUNDS MAINTBNANCE ___~~., ________ , -.--- ~-- __ _ - -- „ ,,.,,,„nr~r cmdTRIfRNTS: PAGB 2 OF 3 COUNTY OF ~OANOLB STATBNBNT OFOF BXP6NDITURBS BLBVBN NONTBS BNDBD NAI 31, 1989 t i'`1 .w BBALTB A SOCIA6 SBRYICBS 397,390 382,957 96 ~~"~~`-- PUBLIC BBALTB SOCIA6 SBRVICBS ADMINISTRATION 1 991 157 1 1-~-~~~- 526188 055 699 _ 85 -`-----~~- 87 ____ PUBLIC ASSISTANCB 802,285 36,000 , 16,371 45 __ INSTITUTIONAL CARB 984 104 104,984 _ 100 - ~- SOCIAL SBRVICB ORGANIZATIONS ___ ~ ,- _ - -- DBVBLOPMBNT 0 Or _0 -------------__------- SUPBRINTBNDBNT OF DBVBLOP~BNT------.-_____. 246,208 249,445 101 PLANNING ~ ZONING 226,208 215,471 95 "-- BCONOMIC DBVBLOPMBNT 113,438 105,041 93 - DBVBLOPMBNT RBVIB___ Y _._. 17,933 16,053 - 90 ALP NNING COMMISSION CONSTRUCTION BUILDING SBRYICBS 206,195 185,090 90 - ---- NON-DBPARTMBNTAL 286 99 84,191 85 ASST, CO. ADM. BUMAN SBRVICBS , 1 145 612 ~ 1,022,087 89 - ` LIBRARY BgTBNSION E CONTINUING EDUCATION g6,3 6 741,392 66,234 306,816 69 41 ---"-- ~- - BMPLOIBB BBNBFITS CONTRIBUTIONS YO SBRYIC6 ORGANIZATIONS ..;. ~_~____ 97,708 .20 000 293 IQ6 10.0 - 13 ____ _ 7 , MISCBLLANBOUS ___________ ----- --- ------- --------- _ 26478,000 22,160,314 84 TOTAL -- ---------- `~R~N_SFBRS AND .RSS~~VBS~ --~~ --- 0 102 y!_- 0 _ RBIMBURSABLB BXPBNDITURBS 4 733,251 2,859,092 60 TRANSFBR TO DEBT SBRVICB ~ , 334 876 248 OT9 74 TRANSFBR TO INTERNAL SBRVICB TRANSFBR TO SCBOQL OPERATING FUND 26,700,291 19,792,665 083 197 74 92 TRANSFBR TO UTILITY CAPITAL ' 215,000 656~68~ 1 , i 518 815` ,._~ ~ti -- -- - --- S _._.._____~'I~A~--TQS~ApI.TA~PRaJ6~~ , __ 67'768 63 ~ 140 93 TRANSFBR TO IOUTB flAVBN 012,318 2 0 0 UNAPPROPRIATBD BALANCB , 15,842 ~ 0 RBSBRVB FOR BOARD CONTINGENC_ Y ______~__ __~'.------ _ - - ---------- ----------- _ TOTAL TRANSFBR ITEMS 35,736,235:: 24,678.,976 69 --- _________ ---- ---" -~~ ; 62,214,235 ; 46,839,294 75 GRAND TOTAL =_______.=-- rn-~+ 1 I ~ -- OSOmMlOOSMO ~+ I[f ~ti !~ m ! iD OO D 0+ ~ 1 O O ! 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S .~ to F S'V Z iS ~ v t U U S m S 00 J m S 2 ij V'U S 4 4 F t p O F 0 0 0 F { S od m 0 CC O a' m :F O~ m I CG ' F F O rn m t O p N CO O 01. ria U~ t :U h U'.F i J ~O Z F: m F : i t ¢ ~ c r 4 ~ _~ c-c _ __ - r E c' ~. _'_ K I I ~---:-- -I - --- - c r r. < < t' - t Ir o~ aOANp~.~ ~ A z _~ v a 18 '~ 88 SFSQUICENTENN~P~ A BcautifulBcginning COUNTY ADMINISTRATOR ELMER C. HODGE June 20, 1989 Mr. I. B. Heinemann, President Julian Stanley Wise Foundation and Executive Vice President Carilion Health System P. 0. Box 13727 Roanoke, Virginia 24036-3727 Dear Mr. Heinemann: LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT I have discussed with the County Board funding for the Julian Wise Museum. Because this and a number of other requests for funding were received after our 1989-90 budget had been completed, the Board decided to hold all of those requests for consideration during preparation of the 1990-91 budget. The project is an outstanding one and, as I indicated to you before, I will be glad to assist in the funding-raising campaign in the community if you think I can be helpful. Please let me know if I can be of assistance. Very truly ours, ~r+~ ~-c/ Elmer C. Hodge County Administrator ECH/meh C~nun~~ of ~,attnn~~e BOARD OF SUPERVISORS P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703> 772-2004 ~ILION Ile~zltlt Sust~r~r June 8, 1989 Mr. Elmer Hodges Roanoke County Administrator Roanoke County Administration Center 3738 Brambleton Avenue Roanoke, Virginia 24018 Dear Elmer: Carillon Health System Post Office Box 13727 Roanoke, Virginia Z403f;-3727 [elcphonc 703-9H1-.116 I. B. Hr-rvr.Mnvn~ Executive Vice President It was a pleasure to meet with you and Lee Garrett yesterday to again request County support for the establishment of the Julian Stanley Wise Rescue Squad Museum Exhibit. I am providing you a copy of the speech I gave to Roanoke City Council, and thought the contents of which may be helpful to you and your Board of Supervisors in understanding the Wise Foundation's role and goal. Certainly, if I were allowed to appear before the Board, I would change the emphasis on Roanoke City's role - not that their contribution is not important, but rather that they are among many other institutions and agencies contributing to the recognition of the world's first volunteer rescue squad, and its' corresponding service to mankind. Elmer, while I know you support our request, I realize you have a huge budget to balance and many publics to satisfy. I do, however, feel County support is essential to the success of our cause. With best wishes, I remain, Sincerely, ~1 13. I. B. Heinemann President Julian Stanley Wise Foundation Enclosure SPEECH TO ROANOKE CITY COUNCIL RE: JULIAN STANLEY WISE FOUNDATION MAY 22, 1989 -- 2:00 P.M. MR. HERBERT, MAYOR TAYLOR, AND COUNCIL MEMBERS - THANK YOU FOR ALLOWING US TO APPEAR THIS AFTERNOON. AS MR. HERBERT OUTLINED, I AM I. B. HEINEMANN, EXECUTIVE VICE PRESIDENT OF CARILION HEALTH SYSTEMS, BUT TODAY, I'M WEARING THE HAT OF PRESIDENT OF THE JULIAN STANLEY WISE (19 MEMBER) FOUNDATION BOARD, FUNCTIONING AS A TAX EXEMPT CORPORATION. OUR PRESENTATION TODAY WILL INCLUDE A 7-MINUTE VCR TAPE, WHICH SPEAKS TO THE FOUNDING OF THE WORLD'S FIRST VOLUNTEER RESCUE SQUAD BY ROANOKE'S OWN JULIAN WISE, AND SPEAKS TO ITS GROWTH SINCE ITS INCEPTION. I SHOULD MENTION THIS TAPE WAS COPIED FROM A SLIDE SHOW INITIALLY CREATED BY A TEAM OF FOLKS VOLUNTEERING THEIR TALENTS, EXPERTISE, AND THE AUDIO VISUAL DEPARTMENT OF ROANOKE MEMORIAL HOSPITALS, AT CONSIDERABLE EXPENSE. SECONDLY, I WILL OUTLINE WHAT HAS BEEN ACCOMPLISHED TO DATE. LASTLY, HAM FLANNAGAN, BOARD MEMBER, WILL CONCLUDE OUR PRESENTATION WITH A FEW BRIEF REMARKS. WITH YOUR INDULGENCE, WE WILL NOW SHOW THE TAPE. 1 ti SPEECH/ROANOKE CITY COUNCIL -2- BEFORE I OUTLINE OUR STATUS, I HAVE ONE ANNOUNCEMENT AND THAT IS: "ROANOKE MEMORIAL HOSPITAL IS RUNNING A SPECIAL ON INGROWN TOENAILS AND HERNIAS THIS WEEK - BEGINNING IN THE MORNING". ON A SERIOUS NOTE, YOU UNDOUBTEDLY WOULD LIKE TO KNOW WHAT HAS BEEN ACCOMPLISHED TO DATE, AND WHAT OUR GOALS AND OBJECTIVES LOOK LIKE. HISTORICALLY, SEVERAL YEARS AGO MAYOR TAYLOR, APPEARING BEFORE AN ANNUAL MEETING OF THE VIRGINIA ASSOCIATION OF VOLUNTEER RESCUE SQUADS BOARD OF DIRECTORS, BROACHED THE IDEA OF ESTABLISHING A RESCUE SQUAD MUSEUM EXHIBIT RIGHT HERE IN ROANOKE COMMEMORATING THE FOUNDING OF THE WORLD'S FIRST VOLUNTEER RESCUE SQUAD. MR. HERBERT, SUBSEQUENTLY, APPEARED BEFORE THIS SAME AUGUST BODY AND ECHOED HIS CONCURRENCE OF THE MAYOR'S VISION. MAYOR TAYLOR LATER INCLUDED THIS MUSEUM VISION IN HIS STATE OF THE CITY ADDRESS, AND RECENTLY, THE ROANOKER MAGAZINE EXPOUNDED ON MAYOR TAYLOR'S MUSEUM VISION. LIFELONG ROANOKE LIFE SAVING CREW MEMBERS, SUCH AS GORDON WATSON, TOOK UP THE CHALLENGE, AND CONVINCED MR. HERBERT TO APPOINT A COMMITTEE TO STUDY WHAT IT WOULD TAKE TO MAKE A MUSEUM EXHIBIT A REALITY. FROM THIS HUMBLE BEGINNING, WE HAVE ACCOMPLISHED THE FOLLOWING: 1. WE CONVINCED THE ROANOKE HISTORICAL SOCIETY BOARD (LOCATED AT CENTER IN THE SQUARE), AND THE BOARD OF DIRECTORS OF THE VIRGINIA ASSOCIATION OF VOLUNTEER RESCUE SQUADS (VAVRS) TO SIGN A CONTRACT WHEREIN THEY SPEECH/ROANOKE CITY COUNCIL -3- WOULD MUTUALLY AGREE TO WORK TOWARDS ESTABLISHING A MUSEUM EXHIBIT IN OUR EXPANDED CENTER IN THE SQUARE. VIRGINIA H~~u~iH~~v~~ ~~ ~~~~~~~~~~• RESCUE SQUAD BOARD MEMBERS WOULD SIT ON THE HISTORICAL SOCIETY'S BOARD, AND THEY JOINTLY WOULD APPOINT A JULIAN STANLEY WISE FOUNDATION BOARD CHARGED WITH THE FUND-RAISING FOR THE MUSEUM. 2. THE VIRGINIA ASSOCIATION OF VOLUNTEER RESCUE SQUAD BOARD OF DIRECTORS PUT UP $8,000 TO PAY FOR THE SERVICES OF A MUSEUM CONSULTANT TO OUTLINE A SUGGESTED MUSEUM CONFIGURATION, AND TO HELP ESTABLISH AN ESTIMATED BUDGET. 3. FOLLOWING THIS WORK, THE VCR TAPE YOU JUST WATCHED WAS CREATED, AND THIS SHOW, MUSEUM CONFIGURATION, AND BUDGET WAS SHARED WITH CITY OFFICIALS - MAYOR TAYLOR, MR. HERBERT, AND OTHERS. 4. CONCURRENT TO THE FOUNDATION BOARD BEING ORGANIZED, WE TURNED OUR ATTENTION TO THE #1 TASK OF RAISING 1.8 MILLION DOLLARS BUDGETED BY THE CONSULTANTS, AND APPROVED BY THE HISTORICAL SOCIETY BOARD, AND ULTIMATELY OUR FOUNDATION BOARD. INCIDENTALLY, THE 1.8 MILLION DOLLARS BREAKS OUT (IN BROAD TERMS) AT APPROXIMATELY $800,000 FOR THE ESTABLISHMENT OF THE MUSEUM, AND $1,000,000 FOR AN ENDOWMENT FUND ADEQUATE TO PERPETUATE THE MUSEUM. SPEECH/ROANOKE CITY COUNCIL -4- 5. PRIOR TO A FORMAL, FULL-BLOWN FUND-RAISING EFFORT, OUR BOARD CONCLUDED BOTH STATE AND LOCAL MONIES WERE ESSENTIAL. A DELEGATION OF OUR BOARD WENT TO SEE DELEGATE RICHARD CRANWELL TO SEEK HIS ADVICE AND GUIDANCE IN SECURING STATE MONEY FOR OUR CAUSE. TO MAKE A LONG STORY SHORT, HE CONVINCED GOVERNOR BALILES, IN THE LAST SHORT SESSION OF THE LEGISLATURE, TO INCLUDE IN HIS BUDGET A FIGURE OF $500,000 IN MATCHING FUNDS. TO OUR GOOD FORTUNE THESE FUNDS WERE APPROPRIATED AND MAY BE DRAWN BEGINNING JULY 1, 1989, UT THE FUND TERMINATES JUNE 30, 1990. THESE FUNDS MAY BE DRAWN IN ANY AMOUNT, BUT ARE RESTRICTED TO CAPITAL EXPENDITURES, ARCHITECT FEES, ETC. IN ADDITION TO FAVORABLE DISCUSSIONS WITH BOTH SALEM AND VINTON TOWN MANAGERS, WE HAVE ALSO APPEARED BEFORE BOTH COUNCILS, AND HAVE BEEN ASSURED OF FINANCIAL SUPPORT. WE HAVE ALSO FAVORABLY DISCUSSED SUPPORT WITH COUNTY ADMINISTRATION. LASTLY, A LOCAL BANK AND HEALTHCARE INSTITUTE HAVE EACH PLEDGED $25,000 TOWARDS THIS CAUSE. SPEECH/ROANOKE CITY COUNCIL -5- 6. TO FURTHER BOLSTER OUR OPTIMISM, ROANOKE CITY FATHERS WERE KIND ENOUGH TO PAY FOR A PRELIMINARY FUND-RAISING STUDY - THE NET RESULTS OF WHICH WERE FAVORABLE. CERTAINLY WE WOULD NOT BE STANDING BEFORE YOU TODAY WITHOUT THIS ASSISTANCE. I UNDERSTAND YOU HAVE RECEIVED AND REVIEWED A COPY OF THE STUDY. 7. THE EXECUTIVE COMMITTEE OF OUR BOARD OF DIRECTORS HAS REVIEWED A PROPOSED CONTRACT WITH GEOFF WHITTAKER, THE SAME FUND-RAISER THAT SUCCESSFULLY WORKED WITH CENTER IN THE SQUARE. WE HOPE TO EXECUTE THIS CONTRACT DURING JUNE. 8. A MUSEUM ARCHITECT WILL HAVE TO BE SELECTED TO DESIGN THE MUSEUM, AND TO HELP WITH ITS CONSTRUCTION. 9. OUR BOARD, WHICH I WILL INTRODUCE IN A MOMENT, WAS PLEASED BY THE RESCUE SQUAD ENDORSEMENT OF SALEM, VINTON, ROANOKE, AND THE BOARD OF DIRECTORS OF THE EMERGENCY MEDICAL SERVICES. 10. WE FEEL THIS MUSEUM WILL PROPERLY BRING ATTENTION TO THE HUGE CONTRIBUTION OF THE THOUSANDS OF VOLUNTEERS GIVING FREELY OF THEIR TIME IN AIDING AND ABETTING MANKIND IN DISTRESS. SPEECH/ROANOKE CITY COUNCIL -6- WHILE GENERATING ADDITIONAL INCOME TO OUR CITY, IT WILL ACT AS AN EDUCATIONAL MEDIUM FOR OUR SCHOOL CHILDREN, AND MOST IMPORTANTLY, STIMULATE INTEREST IN MAINTAINING A VOLUNTEER SYSTEM OF RESCUE SERVICE. MAINTAINING A VOLUNTEER SYSTEM CAN AND WILL SAVE THE CITY BIG TAX DOLLARS BY OFFSETTING THE COST OF FUNDING A FULLY PAID EMERGENCY SERVICE. WE HAVE DISCUSSED WITH MR. HERBERT AND ENCOURAGE YOU TO APPROVE OUR REQUEST FORA $50,000 CONTRIBUTION FOR THE JULIAN STANLEY WISE MUSEUM EXHIBIT. THE WORLD'S FIRST RESCUE SQUAD, AND A MUSEUM EXHIBIT COMMEMORATING WHAT EMERGENCY LIFE SAVING IS ALL ABOUT CAN BE A ROANOKE REALITY. I WANT YOU TO KNOW THE FOUNDATION BOARD IS UNANIMOUS IN ITS BELIEF AND RESOLVE THAT THIS MUSEUM WILL BE A REALITY - PLEASE ALLOW ME TO INTRODUCE THOSE PRESENT TODAY: - WILLIAM H. FLANNAGAN - MITCHELL BOWDEN - WILLIAM WATTS - TOM HURD - WARREN WINNER -HERBERT HOUSE - TED KINGSLEY - GIFFORD VERNON - GORDON WATSON - KATHRYN BUCHANAN SPEECH/ROANOKE CITY COUNCIL -7- OTHER BOARD MEMBERS NOT PRESENT TODAY ARE: - SIG DAVIDSON - LEO BURTON - COMM. WILLIAM BAGBEY - WILLIAM CRANWELL - CARROLL HAWKES - KARL DINGLEDINE - DR. GRAHAM STEPHENS - LYNN AVIS - JESS KENT , LASTLY, MAY I REQUEST THAT HAM FLANNAGAN STEP FORWARD TO MAKE A FEW CONCLUDING REMARKS. FOLLOWING THIS PRESENTATION, A CITY COUNCIL RESOLUTION WAS READ, AND A ROLL CALL VOTE WAS UNANIMOUSLY COUNTED AUTHORIZING $50,000 TOWARDS THE ESTABLISHMENT OF THE JULIAN STANLEY WISE MUSEUM EXHIBIT. Monday, May 22, 1989 Group plans rescue squad museum toad By JOEL TURNER MUNICIPAL WRITER The Julian S. Wise Foudation will try to raise more than S 1 million to help pay for a proposed museum for the volunteer rescue squad movement and to create an endowment fund for the museum. The General Assembly has appropriated SS00,000 for a proposed state-of-the-art exhibit of rescue squads that will be a wing in the Roanoke Valley History Museum in Center in the Square. I.B. Heinemann, president of the Wise Foundation, said today that consultants have estimated that the museum would cost about 5800,000. The foundation also hopes to raise at least S 1 mil- lion for an endowment for the museum, he said. The state money can only be used for plans, equip. meat and capital outlay cost for the museum, Heine- mann said, not as part of the endowment. The pnccise amount of the fund-raising campaign will depend on final cost estimates for the museum, he said. The recent study by Whittaker Associates conclud- edthat the foundation, which was formed to honor the founder of the first volunteer rescue squad in the world, should proceed with plans for auund-raising cam to pay for the museum. ~~' PLEASE SEE MUSlrtIMB2 ~~ Museum FROM PAGE 81 City Manager Robert Herbert said three-fourths of the 75 business and civic leaders who were inter- viewed by the consultants felt that the $1.8 million goal is "achievable with the $500,000 matching state funds." But the consultants found that the "major financial support will have to be found outside the Roanoke Valley," he said. City Council coon but 50,000 for the museum. The city paid for the 55,000 study by Whittaker Associates, Inc., that evaluated local perceptions about the proposed museum and the level of local financial support for it. Herbert has recommended that the SS,000 payment for the consul- tants'study becounted as part of the city's SS0,000 donation. Heinemann said that the fund-raising campaign will be fo- Dosed tnrttally in Virginia, but it will likely be expanded to other states later. The Wise foundation will also seek Stets and contributions by businesses and companies that man- ufacture emergency medical equip- ment and vehrcles. Mayor Ncel Taylor proposed the establishment of a rescue squad museum in his state-of-the-city ad- dress three years ago. Roanoke was the logical play for the museum, he said, because the city was the birth- place of the volunteer rescue squad movement. Wise founded' Roanoke Life Saving Crew, the world's first volun- teer rescue squad, in 1928. Hunton Life Saving Crew, the fast all-black volunteer squad, war formed in Roanoke in 1941. ~Al~ILION Health Svstern May 30, 1989 Mr. Elmer Hodges County Administrator Roanoke County Administrative Center 3738 Brambleton Avenue Roanoke, Virginia 24018 Carilioi~ f kalth S~stcm Post (>tiice Ruz 137?, Roanr~ke, Virginia?_-i(1~~i-:3'2? Telenhonc ~O3-~iRl-?!lh ~~ ~ r ~_~ . ~~~~ t ,%~~.,e 1. 6. Fir.m~r_n,~,~~~n~ Executive Vice President RE: Julian Stanley Wise Rescue Squad Museum Exhibit Dear Elmer: Since Sig Davidson and I called on you April 19th, we have likewise called on officials of Salem, Vinton, and Roanoke City. All have been eagerly supportive, both in time and money. You undoubtedly have read recent newspaper reports that the City voted approval of $50,000 that will go along way in matching State funds equaling $500,000. At the time we called on you, I got the impression you were very supportive of our museum goal, and in fact, offered your personal time in calling on community leaders to raise money. You also suggested that it may be appropriate for Sig and I to appear before the Board of Supervisors to explain our program and request funds. It is my hope you have had an opportunity to review the VCR tape I provided you, and perhaps shared it with your administrative staff and members of the Board of Supervisors. Please advise me on what your thoughts are as to securing County support. With best wishes, I remain. Sincerely, ~• .~j iw~~F`ti''hti'~~P~'YL~'~. I. B. Heinemann President Julian Stanley Wise Foundation cc: Foundation Board Officers O~ AOANp,~,~ ~. .p Z ~ 2 v , a~ 18 ~~ 88 `rFgQU1CENTENN~P~' A Bcauti~ul Beginning COUNTY ADMINISTRATOR ELMER C. HODGE C~n~tnt~ of ~uttnnke BOARD OF SUPERVISORS July 13, 1989 Mr. James C. Harrison, IV 4021 Chaparral Drive Roanoke, Virginia 24018 Dear Mr. Harrison: LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT This is to advise that at their meeting held on Tuesday, July 11, 1989, the. Board of Supervisors voted unanimously to appoint you as a member of the Board of Zoning Appeals for a five-year term, beginning June 30, 1989, and expiring June 30, 1994. _ __ _~_ta~_e~~wvides that any person elected, re-elected, appointed -^_"_'°'~b~ ~~~~~~~~ to any body be furnished a copy of the Freedc~n of -Znf ormat on-Act; your copy is enclosed. The FOI Act was amended on July 1, 1989, and we are attaching a summary to the front of the 1987 copy. We are also sending you a copy of the Conflict of Interest Act. It is necessary that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Committee. Please phone Mrs. Elizabeth W. Stokes, Clerk at 387-6208 as soon as possible and arrange to have the oath administered. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, yY"1 ~-~ s4,1. Mary H. Allen, Clerk Roanoke County Board of Supervisors bjh Enclosures CC: Elizabeth Stokes, Clerk of Circuit Court Claude Lee, Secretary, Board of Zoning Appeals P.O. BOX 29800 ROANO!<E. VIRGINIA 24018-07 9 8 (703) 772-2004 ~r, t r~ . ~~ ~~ II I / / % r ~~ , ~~ ,/\ / / / - / /j// 1 3 /f'vr~ `" e /~!~ ,'~ t ~ ~ . ~ 1 1 tr- fYl ~~- jj ~ 111» ~ ~ P' ~ ~~l ( 1 ~~ ~ .~_~ ~~ ~ ~ U r' ~~ ~~` L~ 1} ~ ~~ (/ i `~r!s !} H ~y ~ 'f ~1 ~~'•.~~^'~ ~ / J~ a ` ~~~ -~ ~ ~ - SUGGESTED ORDINANCE - AN ORDINANCE providing for the establishment of the "General District Court Driver Improvement Program" and providing for the supervision and control of such program; and providing for an emergency. WHEREAS, the Board of Supervisors is desirous of authorizing the "General District Court Driver Improvement Program", in cooperation with the Roanoke Valley Alcohol Safety Action Program; and, WHEREAS, the "General District Court Driver Improvement Program" to be established by the General District Court, Twenty-third Judicial District, will be self-supporting, operating from money collected as fees from program participants, and will not involve expenditure of any funds appropriated by the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke as follows: 1. The establishment of the "General District Court Driver Improvement Program" by the General District Court, Twenty-third Judicial District, be and is hereby ratified, confirmed and approved. 2. Such program shall be administered by the Chief Judge of the General District Court, Twenty-third Judicial District, through the Roanoke Valley Alcohol Safety Action Program in accordance with the provisions of the Code of Virginia, as amended, with participation restricted to referrals from the General District Court. 3. The "General District Court Driver Improvement Program" shall be self-supporting and operated wholly from funds collected as fees from program participants, with each person participating in the program to be required to pay a fee of $30.00, or such other sum as may be fixed pursuant to law for participating in this program. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: County Clerk County of Roanoke ~-~~ - j / «POANO,y-F p Z L a ~~ ?l 18 E50 $$ SFSQUICENTENN~P A Beauti~ulBeginning COUNTY ADMINISTRATOR ELMER C. HODGE June 26, 1989 The Honorable Edward S. Kidd, Jr., Chief Judge Twenty-third Judicial District Second Floor 315 West Church Avenue Roanoke, Virginia 24016 Dear Judge Kidd: LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT B06 L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VIN TON MAGISTERIAL DISTRICT In re: General District Court Driver Improvement Program Thank you for your recent lettnalralternativetfor1theeGeneral Driver Improvement Program as a disposlLtio District Court. As I understandoi~ambausdrasedrunkudribersemayrbe to attend the Driver Improvement P g J required to complete the Alcohol Safety Action Program. By copy of this letter, I amreeareritgforeadfirstoreadingeatotheunty Attorney Paul Mahoney, who will p p Supervisors' July 11 meeting. The program sounds like an excellent one, and the Countye~~pnrvi~ors and I are pleased to be able tOthe~oassistance,tpleaserdonntghesitate to under way. If we can be of fur call upon us. Very truly yo rs, ~52~ Elmer C. Hodge County Administrator meh cc - Mr. Paul M. Mahoney C~n~tnt~ of ~n~tnnke BOARD OF SUPERVISORS P.O. BOX 29800 ROANOKE. VIRGINIA 24018-07 9 8 (703) 712-2004 ~. 'T'WENTY-THIRD JUDICIAL DISTRICT OF VIRGINIA EDWARD S. K[DD, 1R., IUDGE 315 W. CHURCH AVENUE SECOND FLOOR ROANOKE, VIRGINIA 24016 (703) fl81 - 2511 COMMONWEALTH OF VIRGINIA June 13, 1989 Mr. Elmer Hodge County Administrator County of Roanoke Post Office Box 29800 Roanoke, Virginia 24018-0298 GENERAL DISTRICT COURT FOR THE CITY OF ROANOKE GENERAL DISTRICT COURT FOR THE COUNTY OF ROANOKE GENERAL DISTRICT COURT FOR THE CITY OF SALEM ~----- GENERAL DISTRICT COURT FOR THE COUNTY OF MONTGOMERY In re: General District Court Driver Improvement Program Dear Elmer: I am writing to request your assistance in establishing, through local ordinance, the authority for the General District Court to initiate a Driver Improvement Program pursuant to ~ 46.1-16.1 of the Code of Virginia, as amended. As you may know, a similar such program was approved, through local ordinance, for the Juvenile and Domestic Relations Court in April, 1983. The success of that program has proven the value in the availability of a court-administered driver improvement program as a dispositional alternative for the Court. For your reference, I have enclosed copies of: 1 - the Program; reviousl 2 - the enabling statute; and, 3 - an ordinance similar to that p Y approved. The judges of the Twenty-third Judicial District join me in thanking you for your assistance and cooperation in this matter. With the warmest of regards, I remain Sincerely, A~~ ~"'"~ Edward S. Kidd, r- Chief Judge Twenty-third Judicial District Enclosures: Three (3) Mr. Jim T. Phipps xc: The Honorable J. H. Raney Jr. The Honorable J. L. Apostolou The Honorable G. W. Harris, Jr. The Honorable R. C. Pattisall File GENERAL DISTRICT COURT TWENTY-THIRD JUDICIAL DISTRICT DRIVER IMPROVEMENT PROGRAM CONDUCTED THROUGH THE ROANOKE VALLEY ALCOHOL SAFETY ACTION PROGRAM ORGANIZATION AND ADMINISTRATION PART I. REFERRAL PROCEDURE A. Referral to RVASAP-Driver Improvement Program 1. Individual referrals are submitted to the RVASAP by the referring Court on an individual basis. 2. The referasngheocontactlpersonntoecoordpnatenandive to serve forward all referrals. 3. Referrals will be completed upon a standardized form which will be provided to the Court by the RVASAP. 4. Upon receipt of the referral, the RVASAP office will complete the course roster and establish the dates for the course. 5. The RVASAP office will notify the participant utilizing the address data provided by the Court, of the scheduled dates by letter. 6. Courses will be scheduled no sooner than two (2) weeks prior to receipt of letter in order to allow for the participant to arrange his personal calendar. B. Referral back to Court 1. The RVASAP will notify the Court of the case status as follows: Within 10 working days a. Successful completion - b. Unsuccessful completion - oftthe violation days GDC/DRIVER IMPROVEMENT PROGRAM TARGET POPULATION: MOTER THANCTHOSEACONVI~TEDNOFRS, OTH DRIVING UNDER THE INFLUENCE, DETERMINED TO BE IN NEED OF DREVGENERALEDI STRIDTCCOURT ,BY TH PURE: TO PROVIDE THE GENERAL DISTRICT COURTS WITH AN EFFECTIVE, AND RESPONSIVE,FDI~POFFENDERL ALTERNATIVE FOR THE TRA GOALS: PRIMARILY, TO PROVIDE EACH PARTICIPANT - WITH AN ACTIVATED EDUCATIANDLSAFEROUSE TOWARDS THE RESPONSIBLE, OF A MOTOR VEHIVjORSHROUGH THE IMPROVEMENT OF DRIVING BEHA SESSIONS/LENGTH: TOTAL TIME: INSTRUCTORS: COSTS: LOCgTION: FLEXIBILITY: SECONDARILY, TO MINIMIZE THE PROBABILITY THAT THE IDENTIFIED TRAFFIC OFFENDER WILL RECIDIVATE IN A RELATED MOTOR VEHICLE TRAFFIC OHAZARDOUSPANDICONTRIBUTEOTO TRAFFIC THAT ARE CRASHES THREE SESSIONS OF THREE HOURS EAC H NINE HOURS SWORN POLICE OFFICERS (CERTIFIED DEFENSIVE DRIVINr, INSTRUCTORS) $30.00/REFERRAL VIRGINIA WESTERN COMMUNITY COLLEGE AND ROANOKE COLLEGE CLASSES WILL BE OFFERED EITHER IN THE EVENINGS OR ON SATURDAY S PART II. SUCCESSFUL COMPLETION A. A SUCCESSFUL COMPLETION is defined as having satisfactorily completed the required Driver Improvement Program as approved by the Court and, who has not violated any of the provisions of this program. PART III, UNSUCCESSFUL COMPLIANCE A. An UNSUCCESSFUL COMPLIANCE is defined as having violated any one, or combination of the following: 1. Failing to attend any part or section of the Driver Improvement Program, without proper excuses. 2. Causing a disruption to the learning process or creating other annoyances which, in the mind of the instructor, serves as a negative influence on the class. 3. Attending sessions with alcohol and/or drugs in their system (body). 4. Violating any of the established rules and regulations of the host agencies where the classes are being held. 5. Failure to pay the required fee as ordered by the Court. PART IV, FEE COLLECTIONS A. The collection of the $30.00 fee will be assumed by the RVASAP. PART V, RESCHEDULING FEE A. Any participant,after having been returned to the Court as an unsuccessful Compliant, will be required to pay an additional fee of $20.00 (unless otherwise directed by the Court). PART VI. PROVISIONS FOR INDIGENTS/PARTIAL FEES A. Any individual deemed by the Court to be indigent or otherwise under fiscal duress and so ordered, will be processed and afforded the same treatment as any standard referral. PART VII. ATTENDANCE A. All participants will be required to attend the entire Driver Improvement Program. Failure to complete the program in its entirety will result in the case being returned to the Court as Non-Compliant. B. Excused Absences. 1. The following reasons are acceptable as excused absences: a. Death in the immediate family (Father, Mother, Brother or Sister, Aunts and/or Uncles) verified by official or public record. b. Sickness or illness verified by a physician, in writing. C. Participants falling under the category of an excused absence will be rescheduled into the next immediate Driver Improvement Course with no additional charges applicable. PROGRAM CONTENT: SESSION ONE: PREVENTABLE OR NOT ONE HOUR SESSION TWO: HOW TO AVOEADA COLLISION WITH THE ONE HOUR VEHICLE A SESSION THREE: HOW TO ABOHDND COLLISION WITH THE ONE HOUR VEHICLE SESSION FOUR: HOW TO ~VVEDICLEOLLISION WITH AN ONE HOUR ONCOMIN SESSION FIVE: HOW TO AVOID AN INTERSECTION COLLISIC ONE HOUR SESSION SIX: THE ART OF PASSING AND BEING PASSED ONE HOUR SESSION SEVEN: "THE MYSTERY CRASH" ONE HOUR SESSION EIGHT: HOW TO AVOID OTHER COMMON TYPES OF ONE HOUR COLLISION SESSION NINE: DRUGS, DRIVING AND YOU ONE HOUR ON: A PRE-TEST AND POST-TETHEDELEARNING° PROCESD,TO EVALUATI MEASURE THE EXTENT OF PRE-TEST AND POST-TEST SCERRINGICOURT FOROTDEDRAND MADE AVAILABLE TO THE REF USE. COMMONWEALTHNOy)V~SALEM) (ROANOKE COU GENERAL DISTRICT COURTS REFERRAL TO RVASAP DRIVER IMPROVEMENT PROGRAM DATE OF REFERRAL: NAME: ADDRESS:, .---- AGE/DOB: SOCIAL SECURITY NUMBER: TELEPHONE: COURT INFORMATION: CHARGE(S): JUDGE: RETURN TO COURT ~ (First) (Middle) NAME: (Last) BIRTHRATE: (Month / Day / Yeas SOCIAL SECURITY NUMBER: VARIANCE (+/-). PRETEST SCORE: POSTTEST SCORE: COMPLIANT NONCOMPLIANT: (Reason) 46.1-16.1. Traffic schools; requiring attendance by persons convicted of certain violations. - (a) The governing body of any county or city may by ordinance provide for the establishment within such county or city of a traffic school, at which there shall be given instruction concerningg laws and ordinances for the regulation of velcr bed. Su h1 ord finance shall provide for' and such other subjects as may be presc the supervision and control of such school, the days and hours when It shall be conducted, and the personnel who are to be instructors therefor. In the discre- tion of the governing body, the ordinance establishing a traffic school may vest the direction and conduct of such school in the county or city court or courts charged with the duty of hearing traffic cases. ordinance The governing body of any county or city may, alternatively, by , provide for the designation of an existing traffic school or course if such is operated as part of a county or city adult education program as a traffic school for the purposes of this section. (b) Any court of such county or city having jurisdiction of offenses covered by articles 1 through 6 (§§ 46.1-168 to 46.1-258) of chapter 4 of this title or ordinances of the county or city regulating traffic is authorized to require any person found guilty of a violation of any such statute or ordinance to attend a traffic school in the jurisdiction of the county or city where such person is a resident or any such school that has been established in any contiguous juris- diction to the county or city of residence of the convicted violator for such period as shall be specified in the order requiring such attendance; provided that the governing body of such jurisdiction consents thereto. Such requirement for attendance may be in lieu of or in addition to the penalties rescribed by § 46.1-16 or any such ordinance. t f such court 1p19641tc. 267; 1 ~68, of 47e 1973, shall be punishable as contemp c. 389.) Editor's note. -Section 46.1-16, referred to covering the subject matter of the repealed sec- insubsection (bl of this section, was repealed by tion, see § 46.1-16.01. Acts 1976, c. 135. For present provisions GEORGE A. KEGLEY 301 TINKER CREEK LANE, N. E. 1ZOANOKE, VIRGINIA 24019 ~ une 2~1 , 1 ~;8Q ~~':r. Elmer dodge, Roanoke "ounty ~?dministrator p.O, pox ?_92300 i~'oanoke, -1a.. 24018 'gear ~~~lmer, ~s =L mentioned in our telephone conversation last ~,Uednesday, our Sesquicentennial History Subcommittee has a recor;~menda~,ion .for establishment of an archives to :~_reserve items of lasting historical value ~v'ni ch ~,ve have collected during the 150th anniversary ob- :~ervance. ~_~eedie :~afie,y ha.s a number of important papers, ?~orma Jean r'eters iias a. fine col_lecti.on of books and olc ;photographs, 1?;lizabeth Stokes has some material and some items h:.ve been assembled in the county school administration building. 'a'e ha.ve learned that space {or_ storage and use of this ~/alu~jble material is avail- able at the ~;.rnold ~~urton ~Tocation.al anal `t'echnical School in Salem. `i~o make this F.ossible, we are asking for x;;5,000 from the funds received in the sale of our new county history. ~.~'e suggest that this money be placed. in a separate fund designed for the archives. ';~:e believe that r,ublic contributions will, be made, once the n- tent of tii.s collect=ion i.s ~;ubla.cized. Such a funr,'. should. have at 7_east two signatures for checks--per- ha.ps those of Jane James, media services supervisor at the :.Burton School, and 1Jorma Jean. ='eters of the county school staff. i'he ~listory Subcommittee hopes that you wi..ll l.~elp us establish. such an archives, enabling ~oa.noke r,ounty to .continue to ~~reserve those items which are vivid _rem nders of our signif. icant past. ';~'e believe they should. be ke~~~t in a safe ,place and. made available for research by the public. 2'hank you for your con- si~eration of this important matter. 3i~erel,y, .~ /~ 4,/i -~~eorge eg ey, chairman IListory Subcommittee ~:aesquicentennal ~o;nmi ttee __ _ /7o-a`a' -~ _ ~! si . .. ~, y^r e. i Carilion Health System (~ILION po5c ~ft,~t Box ~3~Z~ Roanoke, Virginia ZA036-3727 ( ~e'r!If~i S~'~tPtit Telephone 703-981-7116 [, B. H{',~N{LMANN Executive Vice President June 20, 1989 Mr. Elmer Hodges County Administrator Roanoke County Administration Center 3738 Brambleton Avenue Roanoke, Virginia 24018 Dear Elmer: county Including our recent visit, we Wase Museum Exhybittwice regarding support for the Julian Stanley overnments have As we mentioned to you during our last visit, all valley g iven to this worthy cause. We received a $50,000 check from Roanoke City 9 yesterday. ort is absolutely essential for this project to be successful, County supp enda of the next meeting and I again request to be allowed to be on the ag of the Board of Supervisors. I would need about 15 minutes which would include the showing of the VCR tape. like all valley governments, have legitimate We realize the county, and unexpected outlays. For this expenses, as well as some ongoing over three reason, I would again ask tha15y000co2nddyear/$15,000,oanda3rd years as follows: 1st year/$ year/$20,000. Please remember this exhibit, as plann~dstackedtthereunfy Assdesigned,awe pile of old antique pieces of equipmen mankind in expect to bring attention to the ht9meC0ntaidingoandf abettingusands o volunteers giving freely of their distress. It will act as an educn~e nal medium for our school chi ren, rest in maintaining a volunteer system and most importantly, stimulate i of rescue service. art- vision is to see this museum exhibit a reality through a p Elmer, my all valley governments, most businesses, state funds, nership of giving by national ~nts, and lastly individuals. t Mr. Elmer Hodges June 20, 1989 Page 2 Your leadership, in realizing county support for this unique request, is tantamount to success. I will be in my office Wednesday, Thursday, and Friday of next week. Please give me a call regarding this request. I also have a question regarding permits for renovation of the Moore's Building. Best regards, I. B. Heinemann President Julian Stanley Wise Foundation cc: Julian Stanley Wise Foundation Board Lee Garrett, Chairman, Board of Supervisors/Roanoke County Geoff Whittaker W. Robert Herbert gam` °' ' ~", ~~- r,~ ~N ~ Y~ ~R, l~ ~ ~,~,. ,~~ MZNISIRANG BACK T ,. $oA~ SAD CO g~TY SAD ~D $gI pA ~WIxC~S 11RAM T~ETT.13 ' AppCINT~~TS £ Z°nin~ Appeals d I 1• $°ard valley C°Uncll ges°urces $°ar Clean °rrecti°ns ~issi°n 2' C°~unitY C District C° ittee 3 • ftb plannin~3 Adis°ry C°~ 4• F andfill Citizens 5• L 3 REQUESTS FOR PUBLIC HRp,RINGS F. NONE ORDINANCES 26-~42 FIRST READING OF ance of to the G- c°nVey Property) e authorizing North Lakes 1. Ordinary real estate (Board. acres County School Roanoke PROS 1ST READING HCN/S~'M TO ~ 1989 2ND - JULY 11, ABSENT acceptance and view) URC WITH BLJ estate (South autho 6iNres of real 2. Ordinance acquisition of 2 from the Roanoke County School Board, and further, authorizing the conveyance of 2.281 acres of real estate being a portion thereof, to the Commonwealth of Virginia. HCN/SAM TO APPROVE 1ST READING OF ORD. AMENDED TO INCLUDE REVERSIONARY CLAUSE WITH A FIVE-YEAR TIME FRAME. 2ND READING - JULY 11, 1989 URC WITH BLJ ABSENT H. SECOND READING OF ORDINANCES 1. Ordinance appointing a separate individual to hold the position of Clerk to the governing body and to perform certain duties as specified. 0-62789-4 RR/SAM TO ADOPT ORD. AND APPOINT CLERK URC WITH BLJ ABSENT 2. Ordinance amending and readopting Section 12-8, Article I of Chapter 12, Motor Vehicles and Traffic, of the Roanoke County Code. 0-62789-5 HCN/SAM TO ADOPT ORD URC WITH BLJ ABSENT 3. Ordinance accepting an offer for and authorizing the sale of 37.86 acres located in the City of Salem. 0-62789-6 HCN/SAM TO ADOPT ORD URC WITH BLJ ABSENT H. REPORTS AND INQUIRIES OF BOARD MEMBERS NONE I. APPOINTMENTS 1. Board of Zoning Appeals 3 O~ POAN ,~,~ ti p Z 0 a 18 E~ 88 SFSCIUICENTENN\P'\' A Bcauti~u/Bcginning C~IILin~~ D~ ~AMItD~2P BOARD OF SUPERVISORS COUNTY ADMINISTRATOR March 27, 1989 ELMER C. HODGE Rev. Quentin J. White Bethel A.M.E. Church 5056 Pleasant Hill Drive, S.W. Roanoke, Virginia 24018 Dear Reverend White: LEE GARRETT. CHAIRMAN WINDSOR HILLS MAGISTERIAL DISTRICT RICHARD W. ROBERS. VICE-CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT STEVEN A. MCGRAW CATAWBA MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT This will confirm our telephone conversation of today. On behalf of the Board of Supervisors, I would like to thank you for agreeing to give the invocation at their meeting on Tuesday, July 11, 1989, at 3:00 p.m. The meetings are held at 3738 Brambleton Avenue, in the Roanoke County Administration Center Community Room. On Monday before the board meeting, I will call you as a reminder. If you find at any time that you are unable to do this for us, please let me know so that other arrangements can be made. My telephone number is 772-2005. The Board members are aware of how busy your schedule is, and they appreciate your volunteering the time to offer God's blessing at their meeting. Sincerely, ~' ~ ~~f 1~ Brenda J. Holton, Secretary Roanoke County Board of Supervisors bjh ~~ ~~ ~~ C e . _~~ .v :~ 4 ~t ~ t`~ t ._ ,,; v .. ~. ~, t` ~..__ P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 9 8 (703) 772-2004 COMMITTEE VACANCIES IN 1989 JANUARY Court Service Unit Advisory Council/Youth and Family Services Advisory Board Two year term of Hoyt C. Rath, Vinton District, will expire 1/26/89. FEBRUARY Electoral Board - Appointed by the Courts Three year term of Mrs. May Johnson will expire 2/28/89. MARCH Court Service Unit Advisory Council/Youth and Family Services Advisory Board Two year terms of James L. Trout, Cave Spring District, Red R. Powell, Cave Spring District, and James K. Sanders, Windsor Hills District, will expire 3/22/89. League of Older Americans One year term of Webb Johnson, County Representative, will expire 3/31/89. JUNE Board of Zoning Appeals - Ap ointed b_y Judge of Circuit Court Five Year term of Neil W. Owen will expire 6/30/89. Fifth Planning District Commission Three year terms of Richard W. Robers, Fred Anderson and John Hubbard, Citizen Representative and Executive Committee will expire 6/30/89. Parks & Recreation Advisory Commission Three year terms of Vince Joyce, Cave Spring District, Alice Gillespie, Hollins District, and Thomas Robertson, Vinton District, will expire 6/30/89. SEPTEMBER Court Service Unit Advisory Council/Youth and Family Services Advisory Board Youth Members From Cave Spring, William Byrd, Glenvar High and Northside High Schools to be appointed. Industrial Development Authority Four year terms of Billy H. Branch, Cave Spring District, and W. Darnall Vinyard, Vinton District will expire 9/26/89. Grievance Panel Two year term of Kim Owens will expire 9/27/89. NOVEMBER Health Department Board of Directors Two year term of Susan Adcock will expires 11/26/89. n ~n ~-~rtn ~n Library Board Four year term of Richard Kirkwood, Hollins District, will expire 12/21/89. Mr. Kirkwood resigned 12/88. Mental Health Services of the Roanoke Valle , Communit Services Board Three year-term of Sue Ivey, County appointee, will expire 12/31/89. Roanoke County Planning Commission Four year term of Wayland Winstead, Catawba District, will expire 12/31/89. Regional Partnership Site Advisory Committee Three year term of Charles Saul will expire 12/21/89. 2 (~nixn#~ of i2uttnnke DEPARTMENT OF HUMAN RESOURCES M E M O R A N D U M TO Elmer C. Hodge County Administrator FROM: D. Keith Cook ~~~~ Director of Human Resources DATE: July 5, 1989 RE Affirmative Action Plan Attached is a copy of the completed Affirmative Action Plan which is scheduled for review by the Board of Supervisors on July 11, 1989. By copy of this memorandum we are transmitting the Affirmative Action Plan to Mary Allen for inclusion with the Board of Supervisors packet. We are also transmitting copies to Mary Hicks and Anne Marie Fedder. We will contact Anne Marie to brief her on the contents of the Affirmative Action Plan, so that she may advise on the dissemination of appropriate information to county staff and the media. Please let us know should you wish to discuss this further prior to the Board of Supervisors meeting. DKC:tu Copy Mary Allen Mary Hicks Anne Marie Fedder Attachment A B~ifulBcginning