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HomeMy WebLinkAbout3/13/1990 - RegularAN ,~. a ~ p 2 ,a~~ gESOU1CENTENN~'~ A Bcami~ttlBtginning (~auntg of iRattnukr ROANORE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MARCH 13, 1990 ui- cm 1 ~~9.8'9 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. HCN ABSENT (ARRIVED AT 3:40 P.M.) 2. Invocation: The Reverend Mark Graham St. John's Lutheran Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of Appreciation upon the retirement of Clarence Watson Simmons. R-31390-1 BLJ TO ADOPT RESO URC WITH HCN ABSENT D. NEW BIISINESS 1 1. Approval of the Roanoke Regional Airport Commission Budget for 1990-1991. R-31390-2 BLJ TO ADOPT RESO URC WITH HCN ABSENT 2. Communication to the Mayor of the City of Roanoke regarding suggested modifications to the Consolidation Agreement. A-31390-3 SAM MOTION TO SEND LETTER AYES-LBE,SAM,RWR NAYS-BLJ, HCN (WAS ABSENT FOR VOTE BUT LATER ASKED HIS VOTE BE RECORDED) SAM MOTION TO SEND AGREEMENT TO COMMISSION ON LOCAL GOVERNMENT FOR THEIR REVIEW AND INPUT AYES-SAM NAYS-LBE,BLJ,RWR,HCN 3. Request for funding for an Automatic Court Documentation System. A-31390-4 HCN MOTION TO APPROPRIATE $25,000 FROM CAPITAL UNAPPROPRIATED BALANCE URC 4. Request for $50,000 appropriation for Parks and Recreation contract mowing and purchase of equipment. A-31390-5 HCN MOTION TO APPROVE APPROPRIATION URC 5. Request for approval of Raffle Permit for the Cave Spring Jaycees. A-31390-6 RWR TO APPROVE RAFFLE PERMIT URC E. REQUEST FOR WORK SESSIONS F. FIRST READING OF ORDINANCES 1. Ordinance requesting a vacation of portions of two 2 slope easements, located on Lots 20, 21 and 22, Block 2, Section 2 and Lot 31, Block 2, Section 2, Fairway Forest Estates. HCN MOTION TO APPROVE 1ST READING 2ND-3/27/90 URC 2. Ordinance amending the Roanoke County Zoning Ordinance by adopting a new set of Zoning Regulations pertaining to the display of signage within Roanoke County, and repealing or amending certain existing zoning regulations pertaining to the display of signs. SAM MOTION TO NOT APPROVE 1ST READING AYES-SAM NAYS-LBE,BLJ,HCN,RWR BLJ MOTION TO APPROVE 1ST READING 2ND READING - 3/27/90 AYES-LBE,BLJ,HCN,RWR NAYS-SAM BOARD MEMBERS TO SUBMIT SUGGESTED CHANGES TO SIGN ORD. TO ECH FOR INCORPORATION INTO ORD. BY 2ND READING. G. SECOND READING OF ORDINANCES 1. Ordinance authorizing the acquisition of easements for a water line project, Bonsack Industrial Park. 0-31390-7 BLJ MOTION TO ADOPT ORD. URC H . APPOINTMENTS 1. Community Corrections Resources Board 2. League of Older Americans RWR TALKED WITH WEBB JOHNSON. HE WILL RESPOND BACK ON WHETHER HE IS INTERESTED IN CONTINUING TO SERVE 3. Landfill Citizens Advisory Committee 4. Transportation and Safety Commission LBE HAS MEDICAL REPRESENTATIVE HE WILL ASR TO SERVE I. REPORTS AND INQUIRIES OF BOARD MEMBERS 3 SUPERVISOR EDDY: EXPRESSED CONCERN ON BEHALF OF HAD TO PAY A PENALTY DEPOSIT FOR NONPAYMENT OF U HE WILL NOT HAVE REFUNDED UNLESS HE MOVES OUT OF THAT DEPOSITS SHOULD BE REFUNDED AFTER A CERTAIN AND GOOD PAYMENT RECORD. ECH WILL MEET WITH LBE ISSUE. A RESIDENT WHO CILITY BILL THAT THE COUNTY. FELT LENGTH OF TIME TO DISCUSS SUPERVISOR NICRENS: ASKED THAT LBE BE GIVEN A COPY OF THE BLUE RIBBON COMMISSION REPORT AND REQUESTED THAT RECOMMENDATIONS IN THE DOCUMENT BE USED AS PART OF THE CAPITAL IMPROVEMENT PLAN. SUPERVISOR ROBERS: (1) ASKED THE CLERK TO PUT TOGETHER INFORMATION ON A RECEPTION FOR COMNIITTEES, COMMISSIONS, AND BOARDS AND SEND TO BOARD MEMBERS. BLJ ASKED THAT THE THOSE INVOLVED IN THE SHENANDOAH HOMES FIRE BE INCLUDED RECEPTION. (2) ANNOUNCED HE WILL BE TESTIFYING ON MARCH 15 BEFORE THE CONGRESS TRANSPORTATION SUBCOMMITTEE TO BEGIN SOLICITING FUNDS FOR THE SMART HIGHWAY. J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-31390-8 BLJ MOTION TO ADOPT RESO WITH ITEMS 1 AND 3 REMOVED FOR SEPARATE VOTE URC 1. Approval of Minutes - July 25, 1989, July 28, 1989 August 8, 1989 BLJ TO APPROVE MINUTES AYES-SAM,BLJ,HCN,RWR ABSTAIN-LBE 2. Approval of Minutes - January 23, 1990, February 13, 1990, February 20, 1990. 3. Ratification of "Stormwater Management Criteria" Manual. A-31390-8.a BLJ MOTION TO APPROVE AFTER DISCUSSION ON PAGE 16 OF MANUAL - URC 4. Request for acceptance of portions of Winesap 4 Drive into the Virginia Department of Transportation Secondary System. R-31390-8.b 5. Acknowledgement from the Virginia Department of Transportation of the acceptance of 0.14 miles of Twin Mountain Circle into the Secondary System. A-31390-8.c 6. Donation of a water line easement from Mitchell S. Kaneff. A-31390-8.d 7. Approval of Raffle Permit for the Botetourt Jaycees. A-31390-8.e R. CITIZENS' COMMENTS AND COMMUNICATIONS LARRY ETZLER, 3510 WILLIAMSON ROAD, ETZLER SIGNS, SPOKE REGARDING THE PROPOSED SIGN ORDINANCE AND REQUESTED THAT THE SIGN BUSINESS CHANGES BE CONSIDERED. ECH WILL MEET WITH INTERESTED SIGN PEOPLE AND PLANNING STAFF ON MONDAY, 3/19 AT 2:00 P.M. SAM REQUESTED THAT ALL MEMBERS WHO EXPRESSED CONCERN AT THE WORK SESSION BE INVITED TO MEETING. L. REPORTS HCN MOTION TO RECEIVE AND FILE UW 1. Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance BLJ REQUESTED THAT A LETTER OF APPRECIATION BE SENT TO DELEGATE CRANWELL FOR HIS ASSISTANCE IN GETTING POLICE DEPT. FUNDS THROUGH THE GENERAL ASSEMBLY. RWR DIRECTED CLERK TO DRAFT LETTER. 3. Board Contingency Fund 4. Accounts Paid - February 1990 10 MINUTE RECESS AT 4:40 P.M. M. WORK SESSIONS 5 1. Budget Work Session RESULTS OF USER FEE STUDY PRESENTED BY RETA BUSHER AND BETTY LONG, DAVID M GRIFFITH AND ASSOCIATES, LTD. HCN REQUESTED THAT RWR WRITE TO MAYOR TAYLOR REQUESTING ASSISTANCE IN FUNDING THE THERAPEUTICS PROGRAM. ECH TO BRING BACK REPORT AS PART OF BUDGET PROCESS WITH RECOMMENDED USER FEES AND SUGGESTIONS ON PROGRAMS THAT COULD BE DROPPED. 2. Recycling PRESENTED BY GARDNER SMITH. ECH TO BRING BACK REQUEST FOR APPROVAL OF GRANT FUNDS FROM THE LANDFILL TO EXPAND PROGRAM BY 8,000 HOMES FOR A TOTAL OF 4,000 HOMES BY JULY 1, 1990. GRANT AND MATCHING FUNDS WILL PURCHASE TRUCK AND CONTAINERS. N. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 (a) NONE OTHER BUSINESS RETA BUSHER PRESENTED AMENDED BUDGET CALENDAR SETTING PUBLIC HEARING AND ADOPTION OF TAX RATES FOR APRIL 10 AT 7:00 P.M. BLJ SUBSTITUTE MOTION TO SET REAL ESTATE TAX RATE AT NO HIGHER THAN $1.14 PER $100 OF ASSESSED VALUATION AYES-BLJ NAYS-LBE,SAM,HCN,RWR HCN MOTION TO SET REAL ESTATE TAX RATE AT NO HIGHER THAN $1.15 PER $100 OF ASSESSED VALUATION AYES-LBE,SAM,HCN,RWR NAYS-BLJ HCN MOTION TO SET PERSONAL PROPERTY TAX RATE AT NO HIGHER THAN $3.50 PER $100 ASSESSED VALUATION AND MACHINERY AND TOOLS TAX AT NO HIGHER THAN $3.00 PER $100 ASSESSED VALUATION URC HCN REQUESTED THAT THE RECORD REFLECT THAT HE VOTED NAY ON THE LETTER TO MAYOR TAYLOR REQUESTING CHANGES TO CONSOLIDATION AGREEMENT. 6 O. CERTIFICATION OF EXECUTIVE SESSION NONE P. ADJOURNMENT TO 3:00 P.M. ON MARCH 20, 1990 FOR THE PURPOSE OF BUDGET WORK SESSIONS WITH COUNTY STAFF, SCHOOL BOARD AND FIRE AND RESCUE PERSONNEL BLJ MOTION TO ADJOURN AT 7:05 P.M. - UW 7 . ~.P AN ,~'~` ~ A Z z a 18 ~ 88 aFgOU1CENTENN~P~' A Btarrri~ul Beginning C~nixnf~ of ~nttnvkP ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MARCH 13, 1990 ALL-AMERICA CRY i ~~9.g'9 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public Hearings will be heard at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Mark Graham St. John's Lutheran Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of Appreciation upon the retirement of Clarence Watson Simmons. D. NEW BUSINESS 1. Approval of the Roanoke Regional Airport Commission Budget for 1990-1991. 1 2. Communication to the Mayor of the City of Roanoke regarding suggested modifications to the Consolidation Agreement. 3. Request for funding for an Automatic Court Documentation System. 4. Request for $50,000 appropriation for Parks and Recreation contract mowing and purchase of equipment.. 5. Request for approval of Raffle Permit for the Cave Spring Jaycees. E. REQUEST FOR WORK SESSIONS F. FIRST READING OF ORDINANCES 1. Ordinance requesting a vacation of portions of two slope easements, located on Lots 20, 21 and 22, Block 2, Section 2 and Lot 31, Block 2, Section 2, Fairway Forest Estates. 2. Ordinance amending the Roanoke County Zoning Ordinance by adopting a new set of Zoning Regulations pertaining to the display of signage within Roanoke County, and repealing or amending certain existing zoning regulations pertaining to the display of signs. G. SECOND READING OF ORDINANCES 1. Ordinance authorizing the acquisition of easements for a water line project, Bonsack Industrial Park. H. APPOINTMENTS 1. Community Corrections Resources Board 2. League of Older Americans 2 3. Landfill Citizens Advisory Committee 4. Transportation and Safety Commission I. REPORTS AND INQUIRIES OF BOARD MEMBERS J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes - July 25, 1989, July 28, 1989 August 8, 1989 2. Approval of Minutes - January 23, 1990, February 13, 1990, February 20, 1990. 3. Ratification of "Stormwater Management Criteria" Manual. 4. Request for acceptance of portions of Winesap Drive into the Virginia Department of Transportation Secondary System. 5. Acknowledgement from the Virginia Department of Transportation of the acceptance of 0.14 miles of Twin Mountain Circle into the Secondary System. 6. Donation of a water line easement from Mitchell S. Kaneff. 7. Approval of Raffle Permit for the Botetourt Jaycees. K. CITIZENS' COMMENTS AND COMMUNICATIONS L. REPORTS 1. Capital Fund Unappropriated Balance 3 2. General Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid - February 1990 M. WORR SESSIONS 1. Recycling 2. Budget Work Session N. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 (a) O. CERTIFICATION OF EXECUTIVE SESSION P. ADJOURNMENT TO 3:00 P.M. ON MARCH 20, 1990 FOR THE PURPOSE OF BUDGET WORK SESSIONS WITH COUNTY STAFF, SCHOOL BOARD AND FIRE AND RESCUE PERSONNEL 4 ~ ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 1990 RESOLUTION 31390-1 EXPRESSING APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO CLARENCE W. SIMMONS FOR 17 1/2 YEARS OF SERVICE TO ROANORE COUNTY WHEREAS, Clarence W. Simmons was first employed in May, 1972, as a fire fighter in the Fire and Rescue Department, and served as a Fire Lieutenant for eleven and one-half years; and WHEREAS, Clarence W. Simmons was certified as an Instructor I and served as a regional member of the HAZMAT Team; and WHEREAS, through his employment with Roanoke County, Clarence W. Simmons was instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CLARENCE W. SIMMONS for seventeen and one-half years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. IN WITNESS WHEREOF, we have hereunto set our hands and caused the seal of the County of Roanoke, Virginia, to be affixed this 13th day of March, 1990. On motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Robers a e NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Keith Cook, Director, Human Resources Tommy Fuqua, Chief, Fire & Rescue i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 1990 RESOLUTION EXPRESSING APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO CLARENCE W. SIMMON3 FOR 17 1/2 YEARS OF SERVICE TO ROANORE COUNTY WHEREAS, Clarence W. Simmons was first employed in May, 1972, as a fire fighter in the Fire and Rescue Department; and WHEREAS, Clarence W. Simmons has also served as a Fire Lieutenant for eleven and one half year. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CLARENCE W. SIMMONS for seventeen and one-half year of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. IN WITNESS WHEREOF, we have hereunto set our hands and caused the seal of the County of Roanoke, Virginia, to be affixed this 13th day of March, 1990. ~_ ~i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 13, 1990 RESOLUTION 31390-2 APPROVING THE ROANORE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 1990-1991, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and the City Council of the City; and WHEREAS, by report dated February 14, 1990, a copy of which is on file in the Office of the Clerk to the Board, the Chairman of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 1990-1991 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following FY 1990-1991 budget for the Roanoke Regional Airport Commission is hereby APPROVED: EXPENDITURE PROJECTIONS Current Proposed 1989-90 1990-91 1. Operations and Maintenance A. Salaries, Wages & Benefits $ 851,307 7 $1,087,399 600 083 1 B. Operating Expenditures 791,13 300 574 , , 600,245 C. Internal Services , Tot al Operations and Maintenance $2,216,744 $2,771,244 2. Non-Operating Expenses A. Interest $ 648,780 6 $ 635,073 N/A B. Depreciation i 580,36 N/A 240.193 C. ce Debt Serv 875,266 Total Non-Operating Expenses $1,229,146 $ 3. Capital from Revenue A. Equipment $ 73,800 $ 63,100 B. Projects 165,000 166,000 Total Capital from Revenue $ 238,800 $ 229,100 TOTAL EXPENDITURE PROJECTIONS $3,684,690 $3,875,610 REVENUE PROJECTIONS Current Proposed 1989_90 1990-91 Operating Revenue 1. Terminal Building i $ 866,401 $ 926,744 ons A. Concess Advertising B 25,404 44,400 . C. Building Rentals 742,431 895,518 712 8 D. Privilege Fees 8,192 ' 2. Airfield Landing Fees A 771,852 $ $ 623,451 . B. Miscellaneous 175 078 218,791 3. Parking Lot $ 877,860 $1,030,126 4. Building and Equipment $ 179,751 $ 143,000 5. Other $ 12,643 $ 13,535 TOTAL OPERATING REVENUE $3,659,612 $3,904,277 Non-Operating Revenue 1. Interest on Investment $ 42,224 $ 170,000 2. Interest from Debt Service NfA $ 63,000 Total Non-Operating Revenue $ 42,224 $ 233,000 TOTAL REVENUE $3,701,836 $4,137,277 and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Robers NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget W. Robert Herbert, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council ACTION # ITEM NUMBER ~ " AT A RERGINIA HELDNAT THEHROANOKE oOUNTYEADMINISTRATIONNOCENTER COUNTY, VI MEETING DATE: March 13, 1990 AGENDA ITEM: Approval of the Roanoke Regional Airport Commission Budget for Fiscal Year 1990-91. COUNTY ADMINISTRATOR' S COMMENTS: s~---~'n- ~ 0 ~2~~`~~ BACKGROUND: The Roanoke Regional Airport Commission is required to submit their budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval before it can be formally adopted by the Commission. At its meeting on February 14, 1990, the Comm e forwarpded to theegoverning bodies of the two localities. 1991 to b SUMMARY OF INFORMATION: The 1990-91 budget for the Roanoke Regional Airport Commission shows revenues of $4,137,277.00 and expenditures of $3,875,610.00. This reflects that airport operations are self supporting and do not require any additional supplement from either the County or the City. This budget does not contain any major expenditures for expansion. FISCAL IMPACT: The County will continue to make its annual payment of $264,6r40o ~ic There will notobe any add tional moniesnneededlas to the a p a result of this budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the Roanoke Regional Airport Commission budget for the fiscal year 1990-91. ~ ~v ~. ~ ~ Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator ~-l -------------------------------- ACTION VOTE No Yes Abs Approved ( ) Motion by: Denied ( ) Eddy Received ( ) Johnson Referred ( ) McGraw Nickens To Robers Airport Commission W Robert Herbert, Chairman Richard W. Robers Joel M. Schlanger Bob L. Johnson Kit B. Kiser Jacqueline L Shuck, Executive Director Robert C. Poole, Airport Manager ~! February 14, 1990 Honorable Chairman and Members Roanoke County Board of Supervisors Roanoke, Virginia Honorable Mayor and Members Roanoke City Council Roanoke, Virginia Re: Roanoke Regional Airport Commission Fiscal Year 1990-1991 Budget Dear Mrs. Bowles and Gentlemen: ~caava~ ^~~ x'11 In accordance with the requirements of the Roanoke Regional Airport Commission Act, submitted for your approval is the Airport Commission's 1990-1991 proposed operating and capital budget. The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivi- sions would be appropriate. Therefore, on behalf of the Commission, the fiscal year 1990-1991 budget is enclosed for your approval by resolution. I will be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your help and cooperation. Very truly yours, ~• W. Robert Herbert Commission Chairman WRH:MAW:csp Enclosure cc: Members, Roanoke Regional Airport Commission Mary H. Allen, Deputy Clerk, Roanoke County Board of Supervisors Mary F. Parker, Clerk, Roanoke City Council Paul M. Mahoney, Roanoke County Attorney Wilburn C. Dibling, Jr., Roanoke City Attorney Robert C. Poole, Airport Manager Cathy S. Pendleton, Commission Secretary 5202 Av;~tion Drive Roanoke, Virginia 24012 (703) 362-1999 FAX (703) 563-4838 ~-/ ROANOKE REGIONAL AIRPORT PROPOSED FY 90-91 BUDGET EXPENDITURE PROJECTIONS Current Proposed 1989-90 1990-91 1. Operations and Maintenance 851,307 $1,087,399 A. Salaries, Wages and Benefits $ 781,137 1,083,600 B. Operating Expenditures 574,300 600,245 C. Internal Services Total Operations and Maintenance $2,216,744 $2,771,244 2. Non-Operating Expenses $ 648,780 $ 635,073 A. Interest 580,366 N/A B. Depreciation C. Debt Service N/A 240,193 Total Non-Operating $1,229,146 $ 875,266 3. Capital from Revenue $ 73,800 $ 63,100 A. Equipment B. Projects 165,000 166,000 Total Capital from Revenue $ 238,800 $ 229,100 TOTAL EXPENDI'T'URE PROJECTIONS $3,684,690 $3,875,610 '- J Page 2 Revenue Projections Operating Revenue 1. Terminal Building A. Concessions B. Advertising C. Building Rentals D. Privilege Fees 2. Airfield A. Landing Fees B. Miscellaneous 3. Parking Lot 4. Building and Equipment 5. Other Total Operating Revenue Non-Operating Revenue 1. Interest on Investment 2. Interest from Debt Service Total Non-Operating Revenue TOTAL REVENUE Current Proposed 1989-90 1990-91 $ 866,401 $ 926,744 25,404 44,400 742,431 895,518 8,192 8,712 771,852 623,451 175,078 218,791 877,860 1,030,126 179,751 143,000 12,b43 13,535 $3,659,612 $3,904,277 $ 42,224 $ 170,000 N/A 63,000 $ 42,224 $ 233,000 $3,701,836 $4,137,277 b a, v y L O ~ H L GfLCC:{..{j L+ [~ ~ x ro •O :J CJ N .,~ t~ OD L O .. .. C ~~ fA •• Q L C6 c o >•L•w •~ •~' ~ •~ v L5 y..1 ~ L •.~ N •~ V ~ •~ ~ •~ U L ~ J J w .. U • e ~+ L i C/1 ~ L ~ ~ ~ LU ~ w ~ w o G •~ u w O '~ ~ ~ ~ 60 G .;~ ~. L ~ / CD U L+ .. ~ U • r .i ~ ~ C • y .~ ^ ~2S y Qi -~ J ~ J.J ~ • CJ ~ ~ ] H H ~ i N fa ~-. ~Q ~ O ~ .. F.,{ H C r. v ^ co f-i O ~+ O ~ v ~ ~ ~ iJ ~ ~ to H ~ ~ p , U ~ ~ `d cn v U vi m N S-i r~ ~ ~ S ~ y fJ • • ~ _ ~ O ~ ~ n L+ C•'1 ~~ U ~ . ~ ~ v O Y..! a / ~-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 13, 1990 RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 1990-1991, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and the City Council of the City; and WHEREAS, by report dated February 14, 1990, a copy of which is on file in the Office of the Clerk to the Board, the Chairman of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 1990-1991 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following FY 1990-1991 budget for the Roanoke Regional Airport Commission is hereby APPROVED: EXPENDITURE PROJECTIONS Current Proposed 1989-90 1990-91 1. Operations and Maintenance A. Salaries, Wages & Benefits $ 851,307 $1,087,399 B. Operating Expenditures 791,137 1,083,600 C. Internal Services 574.300 600.245 Total Operations and Maintenance $2,216,744 $2,771,244 2. Non-Operating Expenses A. Interest $ 648,780 $ 635,073 B. Depreciation 580,366 N/A C. Debt Service N/A 240.193 ~-/ Total Non-Operating Expenses $1,229,146 $ 875,266 3. Capital from Revenue A. Equipment $ 73,800 $ 63,100 B. Projects 165.000 166.000 Total Capital from Revenue $ 238,800 $ 229,100 TOTAL EXPENDITURE PROJECTIONS X3,684,690 3,875,610 REVENUE PROJECTIONS Current Proposed 1989-90 1990-91 Operating Revenue 1. Terminal Building A. Concessions $ 866,401 $ 926,744 B. Advertising 25,404 44,400 C. Building Rentals 742,431 895,518 D. Privilege Fees 8,192 8,712 2. Airfield A. Landing Fees $ 771,852 $ 623,451 B. Miscellaneous 175,078 218,791 3. Parking Lot $ 877,860 $1,030,126 4. Building and Equipment $ 179,751 $ 143,000 5. Other $ 12.643 $ 13,535 TOTAL OPERATING REVENUE $ 3,659,612 $3,904,277 Non-Operating Revenue 1. Interest on Investment $ 42,224 $ 170,000 2. Interest from Debt Service N/A $ 63,000 Total Non-Operating Revenue $ 42,224 $ 233,000 TOTAL REVENUE $3,701,836 4,137,277 and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, documentation, in form approved by the County Attorney, necessary to evidence said approval. ACTION NO. A-31390-3 ITEM NUMBER '~ ` ~"' AT A R RG N A HELDIAT THE ROANOKE~ COUNTY UADMINISTRATIONRCENTER COUNTY, VI MEETING DATE: March 13, 1990 AGENDA ITEM: Communication to the Mayor of the City of Roanoke regarding suggested modifications to the Consolidation Agreement COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Attached is a letter prepared by Richard W. Robers, Chairman of the Roanoke County Board of Supervisors outlining several proposed modifications to the Roanoke County-Roanoke City Consolidation Agreement. It is requested by the Chairman that the Board of Supervisors concur in communicating this correspondence to Noel C. Taylor,Mayor of the City of Roanoke. ------------- ---- ------- ----------------- ACTION VOTE Approved (X) Motion by. Steven A. McGraw No Yes Abs Denied ( ) motion to send letter Eddy _~ Received ( ) (Harry C Nickens was absent Johnson g_ Referred ( ) when vote was taken but later d McGraw ~_ ed~iickens g To ( ) asked that his vote be recor _ Robers ~ cc: File O~ ROANp~~ ~.~ p Z ~ z j a 1$ E50 $$ SFSQUICENTENN~P~ A BeautifulBeginning BOUNTY ADMINISTRATOR ELMER C. HODGE March 13, 1990 The Honorable Noel C. Taylar, Mayor City of Roanoke 215 Church Avenue Roanoke, Va. 24011 Dear Mayor Taylor: ~~~ p~~~pMERICp CITY ''I I'I 1979 1989 BOARD OF SUPERVISORS RICHARD W. ROBERS, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT STEVEN A• CMAT WBA MAGISTER AL{DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT The Roanoke County Board of Supervisors requests that the Roanoke City Council consider the following suggestions for modifying the recent agreement presented to the Circuit Court judges regarding the matter of the consol~.dation of our two governments. Our reasoning for suggesting these modifications is as follows: The negotiated document upon which .92 agreed is a good document resulting from the give and take of many months of negotiations and we commend the negotiators from both the City and the County. The matter of consolidation, however, is very complex and touches certain issues that are very important to certain specific individuals and groups of people. These people will be affected by the outcome of our most important vote relating to the issue of consolidation. During the public meetings on the agreement, many specific issues were brought forward by County residents. We are now at the point ~,rhere the perspective of the entire Board of Supervisors and the entire City Council can be used to modify our agreement with the hope of better satisfying the reeds of these citizen groups, should consolidation be approved by the voters. No doubt there will be opposition 'to the agreement, even if modified by all or some of these suggested changes. However, we have identified three areas which seem to have caused the most vocal opposition to the agreement. We therefore make these suggestions for modification because most opposition to the current plan was voiced by specific group of County residents as they relate to three specific issues. We ask that you seriously consider our saggPSted modifications to C~uuntg of ~aannkr P.Q. BOX 29800 ROANOKE. VIRGINIA 24018-0798 <703) 772-2004 Mayor Taylor Page 2 March 13, 1990 the agreement unless you can explain how such modifications might adversely impact the new RMG if approved by the voters. Again, our reason for these proposed modifications is to make the agreement acceptable to a larger percentage of County residents. Our suggested modifications: 1. Include an equal amount of members from both the current City and County on the RMG School Board with the provision of a Court appointed tie breaker. 2. Modify the service district concept to revise district boundaries based upon function needs and availability of public utilities, establish guidelines for the creation of such districts, provide for a citizen petition process, revise the tax rate differential, adjust the pro-forma budgets, and amend the election district boundaries crossing the old City-County boundaries and including a mix of urban and rural interests. 3. Citizens in west Roanoke County (Catawba Magisterial District and expansion by the City of Salem) and in east Roanoke County (expansion by the Town of Vinton) should have a vote to decide their future and their form of government. This would allow a subsequent referendum for the residents in west Roanoke County and east Roanoke County if consolidation is approved. Should you wish to discuss this matter of modification to the agreement we will be glad to work with you in scheduling a joint session for that purpose. If agreement is reached on these modifications, we look forward to jointly submitting same to the judges considering this matter. Sincerely, Richard W. Robers, Chairman Roanoke County Board of Supervisors RWR/mha ACTION NO. A-31390-4 ITEM NUMBER ~ '~ AT A REGULAR MELDIAT THE TROANOKERDCOUNTY UADMINISTRP,TIONRCENTER COUNTY, VIRGINIA H MEETING DATE• March 13, 1990 AGENDA ITEM: Request for Automatic Court Documentation System ,fir ~ ~~ `~ COUNTY ADMINISTRATOR' S COMMENTS : Ot-~-~~''" ~~ .c.~ .~.~-`-mow BACKGROUND: During the Spring of 1989, an automatic court documentation system was installed in a Roanoke County Circuit Court courtroom. A grant in the amount of $50,000 was received from the Commonwealth of Virginia to help defray the initial cost of this system. SUMMARY OF INFORMATION: At this time, the Circuit Court would like to install a second automatic court documentation system. Consistency needs to be established for each of the two Circuit Court courtrooms as well as for the two Circuit Court judges. Immediate savings can be recognized by the elimination of a court reporter being present in the courtroom. The costs of typing transcripts for cases on appeal can also be eliminated. Roanoke County is serving as the pilot project for the entir ro im telf Virginia. The000tof thettotalhcan ebenfundedewithin pt e Circuit $63,000. $38, Court's current budget. FISCAL IMPACT: he courta do ument tion system at $25SOOOmwillrneed total cost of t to be appropriated. STAFF RECOMMENDATION: Staff recommends appropriating $25,000 from the unappropriated balance to fund this project. Elmer C. Hodge County Administrator VOTE ACTION ~-3 Approved (x ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: T• No Yes Abs rv C' TQi c-kPn~ t~ ;,- to ~~~ nn from ('ar~ital Eddy _~- Johnson _~. McGraw _~ Nickens .~ Robers ~_ - cc: File Finance Diane Hyatt, Director, Reta Busher, Director, Management & Budget Elizabeth Stokes, Clerk, Circuit Court ACTION NO. A-31390-5 ITEM NUMBER '- '~ AT A REGULAR ME LDIAT THE ROANOKE~ COUNTY ADMINISTRATIONRCENTER COUNTY, VIRGINIA HE MEETING DATE: March 13, 1990 AGENDA ITEM• Request for an Appropriation of $50,000 to the Parks and Recreation Department to cover Contract Mowing and the Purchase of Capital Equipment v COUNTY ADMINISTRATOR' S COMMENTS : ~-~~~~` CJ . .Uv'~ BACKGROUND. Since the approval of the 1985 bond referendum, which included $1 million for park improvements, the County's groundsuma with ache staff has been fighting an uphill battle to keep p growing demands of grass cutting and turf maintenanarks and cpark below points out the growth in the number of p acreage, since the fiscal year just prior to the bond referendum and reflects the coming online of Green Hill Park in the spring of 1990. 1984 1988 1990 County Parks Developed 43 46 51 50 51 Tennis Courts 48 40 43 48 Baseball/Softball Fields 20 22 Grounds Around Facilities 19 413 780 Parks/Grounds Acres Total 427 201 367 Mowing Acres 187 5 6 6 Riding Mowers Grounds Maintenance Personnel 24 24 24 You will note that the number of acres requiring maintenance has increased from 427 to 780, and the number of acres requiring mowing has increased from 187 to 367. During the same period, the mowing equipment and manpower to accomplish this task have remained the same. In the upcoming budget (1990-91), monies have been included to purchase badly needed mowing equipment and also monies for contract mowing around the public buildings maintained by our Parks and Recreation staff. While this funding would appear to alleviate our problems, it, in actuality, reprepsents "too little, towhen the because our mowing season begins in A ril and not in July, new fiscal year begins. The Board of Supervisors is requested to consider appropriating $30,000 for the capital equipment necessary to accomplish the mowing task to be purchased immediately for u~eo during this spring and summer's mowing season and also, appropriate $20,000 to provide for the contract mowing around public buildings for the period ending June 30, 1990. Consequentially, the budgeted request for the 1990-91 fiscal year would be reduced by the $30,000 capital equipment amount. Ideally, parks and public facility grounds should be mowed once every five working days. In recent nd unlessl contractual grown to once every eleven working days, assistance is obtained and new equipment purchased to allow the County staff to handle more acreage satisfacto Bly authorizinguethe will be once every twenty working days. y the contractual purchase of the equipment now, and beginning assistance, we will be able to maintain the once every eleven day cycle, which we have experienced for the past several years. The attachment shows the parks and public grounds, to be maintained by our Parks & Recreation Department as of the spring of 1990. ALTERNATIVES AND IMPACT: Alternative #1: Appropriate $50,000 from the Fund Balance to allow the purchase of the capital equipment in the spring of 1990 and begin contract mowing around public buildings during the spring cutting season. As a consequence, $30,000 will be reduced from the 1990-91 fiscal year budget, as the capital equipment will have already been purchased. Alternative #2: Appropriate $30,000 to allow the purchase of the capital equipment out of the current fiscal year, thus reducing the increased demand on the County staff and equip ximatel lsevery gap measure would allow the cutting of grass app Y fifteen working days, prior to July 1 and when the monies become available in the new budget, the frequency would likely improve to once every eleven working days. The disadvantage of this alternative is the fact that the appearance of our grounds will not be at an acceptable level prior to July 1, 1990, and there is likely to be a negative public reaction to the appearance of our facilities prior to this time. Once monies become available in the budget, the situation should right itself, however, it may then appear to the people who have screamed the loudest that their efforts were rewarded even though dollars at that time will be available to t e~a on othert ccasionsawhen the• citizentfeels that then repeat his individual need is not being fulfilled. Alternative #3: Appropriate no new monies during the 1989- 90 fiscal year. Like the disadvantages of Alternative #2, we do not have enouththispti e.anByewaitingtuntil Julyll,atorordertnew the grounds a -2- ~r equipment, it will have a limited impact on the ability to help with our grass cutting needs during this summer and the contractual services, which ha earance of oure fac lit es9towardssthe endroflthe should aid the app summer of 1990. RECOMMENDATION' Staff recommends Alternative #1 as the effort necessary to appropriately present County owned facilities to our residents. Respectfully submitted, Approved by, f ohn M. Cham liss, Jr. Elmer C. Hodge County Administrator Assistant Administrator _________________ ---------------------- --------------------- ACTION VOTE Motion by. ,-,-~~ r u; ~-kP~s~o No Yes Abs Approved (x) x Denied ( ) a rove staff recommendation Johnson x Received ( ) McGraw x Referred ( ) Nickens x To ( ) Robers x cc: File John Chambliss, Assistant County Administrator Reta Busher, Director, Management & Budget Diane Hyatt, Director, Finance Steve Carpen ter Director, Parks & Recreation Gardner Smith, Director, General Services Jack Council, Director, Procurement -3- `7 NORTH REGION PARK MAINTENANCE DISTRICT DISTRICT 1• PROPOSED GROUNDS MAINTENANCE AREAS NORTH COUNTY PARKS ACREAGE NAME Catawba Center Whispering Pines Brookside SADLER Walrond 5.00 20.00 20.00 3.50 50.00 98.50 SCHOOL PARKS Mason Cove RCOS Mountain View Northside Burlington 2.00 8.00 5.30 13.55 4.95 33.80 PUBLIC GROUNDS Hollins Fire Mason Cove Fire Catawba fire Hollins Library Courthouse Youth Haven II Southview Center 2.43 1.00 2.51 1.96 5.00 1.50 3.00 17.40 VACANT LOTS Womack Tract Sierra Drive Lot 26.84 1.00 27.84 TOTAL ACRES......... 177.54 -4- .~ NORTH REGION PARK MAINTENANCE DISTRICT DISTRICT 2• PROPOSED GROUNDS MAINTENANCE AREAS GLENVAR AREA PARKS NAME Green Hill SCHOOL PARKS Fort Lewis Glenvar Elementary Glenvar High Burton PUBLIC GROUNDS Fort Lewis Fire Glenvar Libary PSC VACANT LOTS Cemetery ACREAGE 225.00 225.00 3.15 2.00 3.00 5.00 13.15 3.00 10.45 19.81 33.26 1.50 1.50 TOTAL ACRES 272.91 -5- SOUTH REGION PARK MAINTENANCE DISTRICT DISTRICT 3• PROPOSED GROUNDS MAINTENAICE AREAS VINTON AREA PARKS NAME Mt. Pleasant Craig Center Stonebridge Gearhart (Vinton owned) Gladetown (Vinton owned) Mrs. Willie Martin Park (Dundee) Vinyard SCHOOL PARKS William Byrd High GROUNDS Mt. Pleasant Fire Vinton Library LOTS Cemetery Cemetery ACREAGE 10.00 5.00 51.25 9.00 1.00 5.00 41.20 122.45 2.25 2.25 1.08 1.35 2.43 1.00 1.00 2.00 TOTAL ACRES.........129.13 -6- -~ - y SOUTH REGION DISTRICT 4: HEADQUARTERS' PARK MAINTENANCE DISTRICT PROPOSED GROUNDS MAINTENANCE AREAS CAVE SPRING WILLIAM BRYD VOCATIONAL SHOP PARKS ACREAGE NAME Clearbrook Garst Mill Ogden Penn Forest Sugar Loaf Mtn. Happy Hollow Starkey Leisure Arts 4.80 27.00 3.00 12.27 47.00 34.50 13.60 2.50 144.67 SCHOOL PARKS Cave Spring Elementary Cave Spring High Cave Spring Jr. Clearbrook Green Valley Back Creek Bent Mtn. Hidden Valley Oak Grove 2.00 .50 5.90 3.00 4.75 3.40 1.60 5.00 2.50 28.65 GROUNDS RCAC Cave Spring Fire Bent Mt. Fire Clearbrook Fire Main Library 4.53 1.25 1.92 1.98 2.52 12.20 TOTAL ACRES........ 185.52 -7- i od ~ a~ ~ y ~" ~ ~ n N a F.,. rt H ~• n ~+ 7,r H H ¢ N ~ N o ~. ~ , z ~ G~ y ~ ~ K ~ ' N A N N z z G C ~ b ar~a~ ar~ac~ a C a C rv ~r~ ~~ ~ ~. a C a C k cu ~ co N a ~- N~ N~ N ~ -t Cif ~ ~ v ~ a ~' `~ ~ ~ m ~ ~ ~ w ~ ~ ~ w ar~ac~ :~~~ Noao ar~ac~ acac acac Kc~~c~ Kc~ v ~ cc a a ~ '~C (p ~C N N N ~ N ~ ~ ~ ~ b b N O ~ N~ OTC ~ ~' ~ ~ ~, C t-' ~ oo tli ~ f,. -C E ~ ~i i'i ao C ~ H ~ ~ y ~ ~ W ~ ~' ~ ~ o zx ~' ~ ~ ao d cn h7 ~ ~ N ~ aca acac ~~~ ~ ~ ~c ~H cxn Da~~ c ar-~C(~ c N KnKK NkN"C .~ ~O HH N r N fD nNK ~ K ttJC; r o ~ Z v ~~ m ~ ~ ~ e r ~ ~ a c ~ , ~ ~ o cn ~ r tri ~' r ~ `C o o ~i n ~. ~ ~ C o H ~~+ ~ ~ ,r, ~,. ~,. ~n y ~ ~ W `4 ~ O z a~a~ acac ~~~Z acac " ~ rC'+,dy ~~K(~ ~N C N ~i N ~t N''CN~ H f'~ N F~ N fD O"C ~ ~ N N ~~~ O a C N N O O O O w ''C ~ £ ~ ~ ~ ~ C C7 ~ x ~ " t-' t'~] r `~ x ~ ~ ~~~ a~ a~ ~~~ Nvao NK NK maa~ a w~C ~ ~ ~~ ~ ~ A N 1-' N fD ~ K F' ~ ~t ii ~ t0 O ~ N N ~"' EO EO ~ C " r t~ r w W ~ ~ ~ w w ACTION NO. ITEM NO. A-31390-6 ~e„~„~`" AT A RERGG LAR M HELD AT THE RO OKE OCOUNTY RADMINISTRATIO CENTER COUNTY, VI ~ MEETING DATE: March 13, 1990 AGENDA ITEM: Application for raffle permit, Cave Springy Jaycees COUNTY ADMINISTRATOR' S COMMENTS : ~ cc~'~'~~ .~~r~'"°"" ' c/ //`-C_ (,t.Q~. 4/~-i` ~nC*ric-s~Yr~~t'~''`"' `j ~G`"ti'1y~ul .,~ ,ir~i-c~-i.~~~ ' ~ ~/~7f, Lit-rw /!t . dl, .-~L~v~c~ s'~~+`~ . ~.~ _,--~-~c, C-=~--ct.r"z.~,c~l ,-C-~/.~~-~~u..,. ~~ BACKGROUND' On February 28,!1989, the Board of Supervisors of Roanoke County tabled consideration of a request by the Cave Spring Jaycees for a permit to conduct a raffle. At that time the Board was concerned that the application had not been filed in timely manner, that the raffle had already been held, and whether or not the proposed actions constitute a "raffle" under the provisions of the State Code. SUMMARY OF INFORMATION: At the direction of the Board this office requested the assistance of the Commonwealth's Attorney to determine whether or not a "Casino Night" constituted a "raffle" under the provisions of the State Code. Based upon the facts submitted last year, the Commonwealth's Attorney questions whether or not a "Casino Night" falls within the statutory definition of a "raffle." The State Code defines "raffle" as a lottery in which the prize is won by a random drawing of the name or prearranged number of one or more persons purchasing chances. No permit to conduct a raffle or a bingo game shall be denied, suspended or revoked except upon notice stating the proposed basis for such action and the time and place for a hearing thereon. STAFF RECOMMENDATION: Based upon the past history of this organization's compliance with the County ordinance and State law, the Board should closely scrutinize this permit application. The Board's decision on the application for a bingo permit for the Fort Lewis Rescue Squad, Inc. on February 13, 1990, may be of some assistance. ~L.J' Respectfully submitted, ,'1M..~ a Paul M. Mahoney County Attorney Action Approved (~ Denied ( ) Received ( ) Referred to Motion by Richard W. Robers Eddy a rove Johnson McGraw Nickens Robers Vote No Yes Abs x X x X x cc: File Bingo/Raffle File Paul Mahoney, County Attorney -~ COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. seg. of the criminal statutes of the Virginia Code, and by Section 4-86 et. se of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board maytoebe~inustriat ~ompliancetwithe county and organization found not state law. Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT _ BINGO GAMES Name of Organization ~'--~`~ = `~~~ ~~ _~ f.,t ~ ~"t-~ "` ~~~' Street Address Mailing Address ~:~.~~. ''` r ~'~ '~~ a Cit State, Zip Code ~~ `~ ~~~ '~`~ _ ~ Y. ~~ ~ ~ Purpose and Type of Organization !~'Jt~.~Efci~' 1~~~^<<"f ~ ~' ~y~~a ~S~/~e~ When was the organization founded? '~ W 1 ~`~ Roanoke County meeting place? !~ ~_t"' `'' ' "~~~ Has organization been in exiNtOence in Roy tinuous years? YES /~ Is the organization non-profit? YES ~~ Indicate Federal Identification Number ~_ ~noke County for two con- _.t~NO ~~. > t~ t~ ~ -~ Attach copy of IRS Tax Exemption letter. Officers of the Organization: ~,~ „ ~~ ;~ ~ , _,-_,-,,-, Vice-President _r rn L hF~rv~~=oi~ President: ~~ -~. ~~,- .Y,:., ~-_` I~'~~k'!- Address: 3`=~~(-3 ~~ e«a A~r~- `~ Address: i 7 ,: ' Treasurer: b~i:~;~,-.,.-~ ! `~~_, .~ ,-, Secretary : 1~-~~ v' ~ ~~~ ~ v ~' k`" Address : `-;1,i ~ ~~, r , F~Z P, ,'r ti~i c~~_.~ ~-,~_ Address : c~C~cr r"v'`,~~_.r~ , t~:,_~_ i~_ ~ ~ -', ,- ,. Member authorized to be responsible for Raffle or Bingo opera- tions: Name t' f ~ 4 ~ '~- ~ f ~ y ~~. Home Address %~~~=r~ r~~~~ r ~ ~~ ~ ~`~ F ~r"~ -~"-' ^=~" ~ ~~, Bus. Phone Phone ~-sr~~t_~':~'.~i_ A COMPLETE LIST OF THE NAMES AND ADCATION S OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPL Specific location where Raffle or Bingo Game is to be conducted. C ~~ G ~ ~-~u ~ Cad ~ c Ct~~ ~' Time of Drawing RAFFLES: Date of Drawing BINGO: Days of Week & Hours of Activity: Sunday From To Monday From To Tuesday From To _ Wednesday From To Thursday From To Friday From To Saturday From To 2 State specifically lothehelannedeor intended usegofRthelproceedse used. List in detai p Use estimates amounts if necessary. J, ~, ~~~~y~ v~ 3 ~-/ '° BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State Zip Is the building owned by a 501-C non-profit organization?___ Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1 . Gross receipts f ro Binlo by c lendarlqua r ero foreprp or calenf Bingo games or Instant g dar year period. INSTANT BINGO BINGO lst Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter_ 2nd Quarter 3rd Quarter 4th Quarter Total Total 2. Does your organization understand erson orsfirm ~ associaf law to enter into a contract with any p _ tion, organization, partnership, or corporation managinglasOrfcon- tion whatsoever, for the purpose of organizing, ducting Bingo Games or Raffles? ,. ~~-~ 3, Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and Raffles, and that such records are subject to audit by the Commissioner of the Revenue?_~i~=~ `= 4, Does your organization understand. that the Commissioner of the Revenue or his designee has the right to go upon the premises on which any organization is conducting a Bingo game or raffle, to perform unannounce aintained fo r Bingoegames o~rrafflesall re- cords required to be m 4 ,~~,, '~ 5, Does your organizCommissionertofdtheaRevenueaonlor before must be filed with the the first day of November of each calendar year for which a per mit has been issued?~/~~"~ - 6. Does your organizatrsndurangsanydcalendar quartereC an addi- ceed f fifty thousand dolla tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? ~%e":~ '7, Does your organinaduenshallrcause automaticfrevocationlof financial reports whe gin o ame the permithereafteruuntilgsuch reportais p operlynfiled and a or raffle t new permit is obtained? ~/ ~~ ~=~ 8, Does your organization undcateanverified underaoath by pthe must be accompanied by a Certifi - ame or raffle Board of Directors, that the proceeds of any Bingo g have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia? ~~~ 9, Does your organization understand that a one percent audit fee of the gross receipesannualbfinancial reportodueyonfor before upon submission of th the f first of November? °y =_ °-- 10. Does your organization unnd o lanattsuchtlocationst and afor only in the County of Roanoke a Y such dates, as are designated in the permit application? ~~,~__`> 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prioera~ such participation, shall participate in the management, op tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? i°' 12~ Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia? ~~ >e'`> 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or §18.2- 340.10 of the Code of Virginia authorierson,hshapeholder, agentt to having such permit revoked and any p member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? r ~"" 5 ,.1J 14. Has your organization attached a complete list of its member- ship to this application form? ~~" 15. Has your organization attached a copy of its bylaws to this application form?C'. X16. Has the organization been declared exempt from roperty taxa- tion under the Virginia Constitution or statutes? ro er If yes, state whether exemption is for real, personal p Pl X or both and identify exempt property. ` /1'7. State the specific type and purpose of the organization. lg. Is this organization incorporated in Virginia? ~' If yes, name and address of Registered Agent: ,.~-~,~-,- l ~ , ~ 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Ch it b Solicitations Act, Section 57-48 of the Virginia Code? (If so, attach copy of registration.) Has the organization been granted anturem and Consumerg Affairs? by i inia Department of A of exemption.) (If so, attach copy ALL RAFFLE APP ICLEST AND PROCEED TO NOTARIZATIONTO BE RAFFLED, VALUE OF SUCH ART , Fair Market Value Article Description ~1ACp.i ion -~~R,tP 1'-aR Z ~,~0 ~ . ~ ~Q 1(~eTl.tikNT'1C e.-TY. 6 -~ ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organizatiouen der than twot cahlendarod ys inhany not be conducted more freq Y calendar week? 21. Does your organizatbin ondametaThesearecords basedron §18e2p complete records of the 9 g 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is playea, the number of people in attendance on each date, and the amountrecordscmustt bearetained forothree years? ) (These c. A record of the lareornspec ialsBingoagame prizeaor jackpot door prize, regu from the playing of Bingo is awarded? d, A complete and itemized record oeeawith c thesquarterlyrand ments which support, and that ag annual reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization understand that instant Bingo may only be conducted at such time as regular Bingo game is in progress, and only at such locations and at such times as are specified in this application? 23. Does your organizatioearnfromtthe pl ying ofoinstant pBingo the course of a reporting y may not exceed 33 1/3$ of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organizabinnouo erationshthat exceedzorl arehexe gross receipts from all q p pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) 7 ,~ - 26. Does your organizat~obeuonefilenwhichtauthorizesc this use cat pancy must be obtained o the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a, No door prize shall exceed twenty-five dollars. b, No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c, No jackpot of any nature wlaamountrofhjackpotepriOzes awarded Dollars, nor shall the tota in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FppLICANTS OATH MUST BE TAKEN BY ALL A I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Codebest of mynknowledge a information band statements are true to the beliefs. All questions have been answered. Signed by: ~ n' tle Subscribed and sworn before me, My commission expires: My Cemmis~ion Exrr~e, Sop~mb~r 2, 190 19 `'n r, L',ln~= 1~iQ. ~0 ~ Y ome Address ~_ this ~daY of 19 y--,. Notary ublic ~~ RETURN THIS COMPLETED APPLICATION TO: COMMISSIONER OF THE REVENUE p,O. Box 20409 Roanoke, VA 24018-0513 8 "~ NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ~ ~.. _ ~ ~ ~ , J~ , C mmiss'oner of t Revenue Date The above application is not approved. Date Commissioner of the Revenue 9 BY-LAA3 of the CAVE SPRING JAYCEES, INC. Article I - Membership lications for membership must be sponsored Section 1. All app ood standing. Applications must by a member in g Committee in be submitted to the Membership writing. licant for membership shall be inducted Section 2. No app ear have been until his dues for the current y paid. licants for membership and members shall Section 3. All app alified to vote in be or shall take steps to be qu public elections. Section 4. Any member missing fou ort the ufunctionslofs tie who has failed to supp ed from membership at organization may be dropp the discretion of the Board of Directors. Article II - Dues Section 1. The annual dues for all regular a able annuallys organization shall be $45.00, p Y The annual dues for Associate Members ° a able organization shall also be $45.00, p Y annually. Section 2. A member's anniversary dues are due and payable thirty (30) days prior to his/her anniversary month. Any member whose dues and a30eSdaystshall in arrears for a period of thirty ( ) be suspended from membership at the discretion of the Board of Directors. Any member whose dues and assessments are in arrears for a period of (61) days shall cease to be a member at the discretion of the Board able rshalls be given to dues and assessments paY 30 days before members by the Treasurer thirty ( ) the date due and payable. Reinstated members dropped for non-payment of dues and assessments shall be considered new members and shall be subject to Article I, Section 2, above. Section 3. Revenues,cle ma u be raised as arecommendedlbydthe this arts Y 8 Board of Directors, and approved by the organization. Section 4. Thereembers b resent approve thelassessmentirds of the m P Section 5. An associate member may not hold an elected office, vote in elections, or vote riv 1 ces pare business. All other rights and p g applicable. Section 6. All applicants must be accepted by a majority vote of the general membership at a regularly scheduled meeting. Article III - Government Section 1. The Directors and Officers shall constitute the Board of Directors. Section 2. The Board of Directors shall have general t y the supervist direct ess meeting and shall i n he bus between regular business. Section 3. Funds of the organization shall be withdrawn foso~ e on dep the bank or banks with which they ar two of the by the joint signatures of any or any other following: President, Treasurer, Vice President. Section 4. Vacancies of the Board of Directors, or in any maj d b l i o c y e l office, shall be f serve shall ointees Such app Board of Directors. until the next regular election. Section 5. No action, representation, or resolution ° ublic ffered to the p Board of Directors shall be o of the organization without as the sense any majority vote of the members present during regularly scheduled meeting. Article IV - Elections Section 1. At the annual election there shall be Manatement the following order: President, Individual Development Vice President, Development Vice President, Community Development Vice President, Membership Development Vice President, State Director, Secretary, Treasure, and fewer than two (2) more than Twelve (12) Directors. No officer shall be eligible to 9 succeed himself in that office. A Director is not an Officer. Section 2. No less than thirty (30) days prior to the annual election, the President shall appoint, with the approval of the Board of Directors, an Election Committee of not less than four (4) members. No member of the Election Committee can stand for office. rior to the Section 3. No less than thirty (30) days p election, any member of record, according to the most recent published roster of the membership and its addendum as published by the Secretary, shall have paid all outstanding monies owed to the organization for any reason in order to be considered a member in good standing to vote or stand for office. The Election Committee shall publish the eligible voter list at least fifteen (15) days prior to the election. or Section 4. The Election Committee shall solicit two (2 more nominees for each office, and for each position on the Board of Directors. The Committee shall mail a list of its nominees to the membership at least three. (3) days prior to the regular membership meeting on the second Monday of April of each year. Section 5. The Election Committee shall submit its report at the regular membership meeting on the secohe Monday of April. At the same meeting, Election Chairman shall call for any nominations from the floor. Section 6. Voting shall be by individual ballot. No person shall cast more than one (1) ballot. Absentee ballots shall be allowed at the discretion of the Election Committee provided that the nature of the absence is job related, personal, death in the immediate family, or due to hospitalization. Under no circumstances can the absentee ballot be obtained by the Election Committee less than twenty-four (24) hours prior to the commencement of the election meeting. Section 7. Officers and Directors shall take the office in June 1, of each year, and shall serve for the term for which elected, or until their successors have been duly elected and installed. Article V - Meetings 10 Section 1. Regular meetings of this organization shall be held on thiess conod herwiseort orderedys by ethe organization or the Board of Directors. Section 2. The annual election meeting of this organization shall be held on the second Monday of April Section 3. Meetings of nhedBOdatesf at a the s call 1 of hthe at pre-arra g President. Section 4. Special meetings of the Board of Directorsa~ tithe be called by the President or Secretary request of at least two members of the Board of Directors. Section 5. Robert's Rules of Order Re roceedingsl of all governing rules for all p meetings of this organization and it Lawsmponent parts, except as provided in these By- Article VI - Duties of Officers and Directors Section 1. The duties b f the Robertrs Rules of a0rder prescribed y Revised. The President shall preside over all meetings of the organization and the Board of Directors, and shall be an ex officio member of all committees, except the Election CommitWe~h He shall appoint to the Board of Directors, the consent of the voting members of the Board, such non-voting members as required to aid the orderly conduct of business of the organization. Such officers may be, but are not limited to, Parliamentarian, Legal Counsel, Chaplin, Sergeant at Arms, and the Editor of the chapter publication. Section 2. The four (4) Vice Presidents, any of whom shall preside (by appointment of the President) at the membership meetings and at the Board of Directors meeting in the absence of the President. Section 3. The immediate Past President shall seW tha votee Chairman of the Board of Directmeetings of the but shall not preside at any Board. He shall also serve as a member of the Executive Committee with vote. Section 4. The Executive Committee of the Board of Directors 11 shall consist of the President, the four (4) Vice Presidents, and the Chairman of the Board. This Committee shall meet in closed session, without minutes, and at the call of the President. The Committee shall select recipients of meritorious awards, except those conferred by special awards committees. Section 5. The Secretary shall give notice of all regular and special meetings and keep a permanent record of the minutes of such meetings. He or she shall be the custodian of all official records of the organization. Immediately upon assuming office, the Secretary shall publish an accurate roster of the membership of the organization which will constitute those eligible to vote on the business of the organization. He or she shall also publish each month, as is necessary, those new members induced according to Article I of the By- Laws, and those members dropped in accordance with the By-Laws. Section 6. The Treasurer shall issue notices of dues and assessments payable and be responsible for the collection thereof, keep the books of the organization, disburse funds at the discretion of the Board of Directors, and shall report in detail at the annual meeting, and at other such times as directed, on the financial conditions of the organization. He or she shall submit a written detailed report at least once a quarter, and shall submit a written detailed report at the end of his or her term of office. The Treasurer shall report at each Board Meeting those members whose dues and assessments have been in arrears for a period of thirty (30) days, and are therefore, subject to suspension. He or she shall also report those members who are in arrears for dues and assessments for a period of sixty (60) days, and therefore, cease to be a member of the organization at the discretion of the Board of Directors. Section 7. The State Director shall be responsible for the orderly exchange of information between other affiliate organizations and this organization, including, but not limited to such records of committees of this organization as may be submitted for competition within affiliates. Additionally, he or she shall serve together with the President or his agent, as a representative of the organization on the Board of Directors of 12 the Virginia Jaycees. Section 8. The Director bethe s acti i ties o ofththe 1 of ti ns assigned Por shall be responsible for the They organization. Co- f the committee Chairman, nomination o nd committee members to the President, Chairman, a the coordination of the committee and for functions deemed proper and necessary to fulfill the objectives if the organization. Section 9. No officer of Director shall hold more than This ard of Directors. B o (1) office on the pertains to voting positions only. Article VII - Committees Section 1. During the first business meeting in June, the shall present, in the form of Board of Directors ain motion, term of office. The Plan shall d a m delineate the projects and committees proper an objectives of the th e necessary to fulfill organization, their proposed budgets, and the more h , er total budget of the organization. Furt Plan the assigned the Board shall present in the f the Directors °f t responsibilities o he once approved, may The Plan , organization. at any regularly scheduled r , amended in any manne business meeting upon proper motion by any f the member, proper second, and a majority vote o members present. Section 2. All committees, their Chairmen, COthe a Presidents members shall be appointed by subject to the approval of the Board of Directors. Article VIII - Delegations Section 1. Delegati nted b stthel Presidentt to represent tithe be appoi y convention, meeting, or organization at any assembly, as may be necessary. Article IX - Cooperation with Other Civic Clubs Section 1. It shall be the endeavor of this group to avoid any unnecessary duplication of the efforts of other organizations; at the same time, maintain a spirit of cooperation and offering a coordination of efforts where desirable and practical. 13 Article X - Limitations of Activities Section 1. Any partisan political activity is foreign to the purpose and spirit of th endorse nanat candidate shall not, as an entity, y for political office or otherwise concern itself with partisan politics. Article XI - Amendments Section 1. These By-Laws may be amended at any regularly scheduled meeting by a two-thirds vote of those present, provided the Board of Directorsof hthe been notified in person and in writing purpose of the amendment at any Board meeting prior to a ten (10) day notification of the membership by mail. Article XII - Succession of Officers Section 1. Thes dent be unable ston fulf 1 fhisrtermofor any Pre reason, shall be: a) Management Development Vice President b) Individual Development Vice President c) Community Development Vice President d) Membership Development Vice President e) State Director f) Secretary g) Treasurer 14 ., .•.~. ~_. .~. t._ ~~ rj(~j~('~((III k ~. I (II.,. I I ' A 1,' t.: I ,., ;,,.. .:;1 ~:; , ` ,..,) r'~,I•it?I_.f•:,:;i)I'i„ . r"al il:: (( ,,~~ (.r;~rk; iil..,.ti i~1..1_..~..1 T [.il'' 5 ~+r',1 A~1:I 11`i~{ f-I:'iI-i[:clli{'t f r: l.(r~ kl ;':~`c -t~'~:.(';; t. r,flk:. i • :.tll /~ .I ..+° -f; f~'11 I l...t=flail i?~~' ., I~; r,if t ):.'t! 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L.. ~YF?,. „`7 :,l.!,i„i'i +~;,t,.~_..,;~~~-s3 i!:~ I-:.L i:Y t l i ,, ':' P:II:; i'~ t.f f I-I , ! :~' - i? ~::::~ ;:} :.:; .. ~-I ._~(:1ii I~iO ;1`.iTr•I(:i t~..t'i_: ;iFi„ 1'' ,. , .,. ~.... '... I ...: :.... ,:, .I. ~, q .._ p I ~ ~ i'.l.~: '~ i:1 i.. is L.. I i :: ~~' y35/ ~~ TxE , ~ - UNTIED - STATES --- AYCEES A LEADERSHIP TRAINING ORGANIZATION J March 3, 1989 Cave Springs Jaycees, Inc. P.O. Box 4182 Roanoke, VA 24015 GROUP EXEMPTION NUMBER : 7040 STATE-CHAPTER N0: 45-0151 YOUR FEDERAL I.D. NUMBER: 23-7286032 Dear Sirs: Having applied for exempt status and being a chapter in good standing, we have included your chapter as a subordinate under our group exemption. You are recognized as exempt from Federal Income Tax as organizations of the type described in section 501(c)4, of the Internal Revenue Code. The four-digit Group Exemption Number is 7040. Form 990 (Return of Organization Exempt from Income Tax) and instructions require each central organization and its subordinates to show their group exemption number (GEN) in Part I, item 18(b), of Form 990 in addition to their EI N . Our exempt subordinates whose yearly gross receipts each year are normally more than $25,000 are each required to file Form 990, Return of Organization Exempt from Income Tax, by the 15th day of the fifth month after the end of the annual accounting period. The law imposes a penalty of $10 a day, up to a maximum of $5,000, when a return is filed late, unless there is reasonable cause for the delay. If you require any additional information, please contact the Director of Finance at (918) 584-2481. SinQ'erely„ ~; //; la n`~ G/ Exec. Director of Finance P.O. BOX 7, TULSA, OKLAHOMA 74121-0007 ACTION # ITEM NUMBER ~=~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 1990 AGENDA ITEM: First reading of the Ordinance requesting a vacation of portions of two slope easements, located on Lots 20, 21 and 22, Block 2, Section 2 and, Lot 31, Block 2, Section 2, Fairway Forest Estates, recorded in Plat Book 10, Page 122, Windsor Hills Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND F. F. E. Development Corporation is requesting that the Roanoke County Board of Supervisors vacate portions of two Slope Easements described above, and as shown on the attached map. The Slope Easements were required by the Virginia Department of Transportation to protect the slopes which extend outside the dedicated 50 foot right-of-way. The Developer has improved the above referenced lots, thereby eliminating the need for portions of the Slope Easements. SUMMARY OF INFORMATION Roanoke County is requesting that the described Easements be vacated in accordance with Chapter 11, Title 15.1-482 (B), Code of Virginia, 1950, as amended, by the adoption of the attached Ordinance. The Virginia Department of Transportation and the County Staff have conducted a field review and concluded that portions of the Slope Easements, as requested, are no longer necessary. The First reading of the Ordinance is scheduled for March 13, 1990; The Public Hearing and Second Reading is scheduled for March 27, 1990. ~! STAFF RECOMMENDATION The County Staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate portions of the referenced Slope Easements. EMITTED B APPROVED BY: y ~ Sv-2n Arn 'ld Cove Elmer C. Hodge Development and I spections County Administrator Director -------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred McGraw To - Nickens Robers ~ ...«-..'4'C'... , r ~.. .. O1 '0 d to ~,y~d0~trd ., „ y31r1y3 t~Z~a Nr,~,d3w .~~~ •~~ ~_~~wwF N M .. ~~/ ~! ~ V a ~ ~ -~tt V H F~ H o w ` ~ ~ z w a H ~ F- ~ ~ • w w ~ -Aa ~ ~ -° ~ ~ w Q W N . H W ~ A ~ w z x w a O O U ~ < 2 ~ O O~ ~ ~ W W o Z~rP ~ - w ~ ~ W H ww H°a M~ o ~~c o w a o a > 0 3~ a z o o r- a H u w '^ ~ H 7C ~ II ~ ° o o ~ S a ~ w w o~ w a < St m a ~ 3 H 3 H a ~ ~ w ~ti~~ `3~iG~~~6 ~~? '~ •~O sY~ ~~~, ~\ ~~F E ~d.s /~ ~ f ,~, s ~P '.~t, \ ~~~ ~` ~ z ~ ~~ Q- y' w \ ~i Z p "` o ~ Q o ~ 11 J 0 ~ ~ Q ~ I r J O` ~ ~ ~= I ~ ~ ~ 1` ~ w ~ ' ~, ~ o o r y/ ,~ Q ~ v ~~g y 9~, '~ 4 `,, ,. 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Y ~ ~= / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 1990 ORDINANCE VACATING PORTIONS OF TWO SLOPE EASEMENTS VARYING LOCATED ON LOTS 20, 21, AND 22, BLOCK 2, SECTION 2, AND LOT 31, BLOCK 2, SECTION 2, FAIRWAY FOREST ESTATES, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, F.F.E. Development Corporation has requested the Board of Supervisors of Roanoke County, Virginia to vacate two slope easements located on Lots 20, 21, and 22, Block 2, Section 2, and Lot 31, Block 2, Section 2, Fairway Forest Estates, Windsor Hills Magisterial District; and WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1- 431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on March 13, 1990; and the second reading of this ordinance was held on March 27, 1990. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That two slope easements located on Lots 20, 21, and 22, Block 2, Section 2 and Lot 31, Block 2, Section 2, Fairway Forest Estates, Windsor Hills Magisterial District, of record in the Roanoke County Circuit Court Clerk's Office in Plat Book 10, page 122, be, and hereby are, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. ~! ! 4. That F.F.E. Development Corporation shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transac- tion. 1 ACTION NO. !~-'. :~ AT A R R INI M HELD AT THE ROANOKE COUNTY RADMINISTRAT ON OCENTER COUNTY, VI , MEETING DATE: March 13, 1990 AGENDA ITEM: First Reading of an Ordinance adopting a new set of zoning regulations pertaining to the display of signage within Roanoke County, and amending or repealing certain existing regulations pertaining to the display of signs. ~ ~~~ COUNTY ADMINISTRATOR' S COMMENTS : /~,,~tJ~I ~(,~ ~ .u~c-I CvGC.L'»'1s<-'W' ' Y{~~ -h LPL %~sr`'4~~,~ \ I`~D~ ~//~~ ~ Q_ ., a,b`~,,x BACKGROUND' This is the first reading of the proposed Roanoke County Sign Ordinance. The ordinance was drafted during 1989, and is the product of the efforts of the 13 member Sign Subcommittee, and the Roanoke County Planning Commission. By separate memorandum, attached to this report, the Planning Commission has addressed the comments offered by the sign industry representatives present at your February 13 and February 27 worksessions. The second reading and public hearing on this ordinance has previously been scheduled for March 27, 1990. Respectfully submitted, Terranc L. Ha ington Direct r of P anning and Zoning ITEM NO. Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Johnson McGraw Nickens Robers Vote No Yes Abs TO: Roanoke County Board of Supervisors FROM: Terry Harrington, Secretary Roanoke County Planning Commission DATE: March 9, 1990 SUBJECT: Planning Commission Evaluation of Proposed Modifications to the Draft Sign Ordinance. The Planning Commission has discussed and considered the suggested changes to the draft sign regulations as recommended by representatives of the sign industry at your February 27, 1990 worksession. On the basis of this discussion, the Commission recommends that none of the changes recommended by the sign industry representatives be incorporated into the draft, and that the draft be adopted without change, at your meeting on March 27, 1990. The Commission's recommendations are based upon two important considerations. First, the changes to the sign standards recommended by the sign industry will, in the opinion of the Commission, severely limit the effectiveness of the proposed draft ordinance. Eliminating the frontage requirement for freestanding signs, and allowing a minimum 100' separation between signs in all districts as suggested by the sign industry, would provide for a standard that is less stringent than is found in our existing ordinance. Likewise, allowing each business on a lot to display a portable sign at the same time without a separation requirement would also be a lower standard than is in the existing ordinance. These types of modifications would greatly increase the sign clutter and confusion along many of our commercial corridors, and would be contrary to the objectives of the sign review process. Increasing the sign allocation ratios and eliminating the maximum allowances for total square feet per business, and total number of signs per business, as suggested by the sign industry at your worksession on February 27, would also greatly increase visual clutter. The National Electric Sian Association, which is a trade group for the sign industry recommends that there be limits on the amounts of signage on property-regardless of frontage. The draft before you for consideration follows the industry's official recommendation in this area. ~- As has been discussed at your worksessions, the issue of "taxable value" versus replacement or market value is a non-issue if signs in Roanoke County are taxed at their true value. For example, early in the Sign Subcommittee process in February of 1989, Wayne Compton provided the Subcommittee with revenue information that showed that the 290 plus billboards in Roanoke County generated a total of approximately $5,000 per year in tax revenue. However, Dominion Sign Company, for illustrative purposes, informed the Commission during the review of the draft that one of their typical billboards had a replacement value of over $10,000. This board, if over five years old is currently taxed at 20 percent of its original building permit value. Finally, with respect to the industry recommendation that non- conforming provisions refer to 50~ as opposed to 60~ of value, the Commission recommends that the 50~ standard be retained. The proposed sign ordinance is part of the County's zoning regulations, and the 50$ non-conforming value clause is standard language in zoning ordinances across the state. The industry-recommended standard of 60~ is extracted from VDOT provisions pertaining to signage and is not based upon Virginia zoning enabling legislation. Second, as stated above, the process used over the past twelve months to develop the draft was a communitywide process that solicited opinions from a variety of interests. The thirteen-member Sign Subcommittee and the Commission, were a reflection of these interests, and from their discussions emerged a draft ordinance that can best be described as a consensus document. Early in the review process, the sign industry asked for representation on the Sign Subcommittee so that their perspectives could be considered and incorporated into the County's efforts. The Commission agreed to modify the original composition of the Subcommittee so that the Subcommittee would be a reflection of the varied interests within the Roanoke area. The Subcommittee did not take their charge lightly; many hours were spent debating and discussing the pros and cons of the various positions of the thirteen members. From their efforts emerged a consensus document that was reviewed by the Commission. A similar consensus building ensued at the Commission level, and the document was further revised in many areas to reflect some of the interests of the sign industry. Substantive changes to the draft at this stage severely weaken the integrity of the process. All of the current recommendations of the sign industry were discussed and debated at the Subcommittee and Commission levels. At your first reading of the draft on the 13th, I will be available to answer any questions you may have regarding the ordinance, or the position of the Commission as articulated in this memorandum. r- - ~, A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY MARCH 13, 1990 ORDINANCE AMENDING THE ROANOKE COUNTY ZONING ORDINANCE BY ADOPTING A NEW SET OF ZONING REGULATIONS PERTAINING TO THE DISPLAY OF SIGNAGE WITHIN ROANOKE COUNTY, AND REPEALING OR AMENDING CERTAIN EXISTING ZONING REGULATIONS PERTAINING TO THE DISPLAY OF SIGNS. WHEREAS, the Roanoke County 1985 Comprehensive Development Plan recommended the update of the Roanoke County Zoning Ordinance, and, WHEREAS, the Roanoke County Planning Commission did appoint a Roanoke County Sign Subcommittee to prepare draft recommendations pertaining to the display of signage in Roanoke County; and, WHEREAS, the Commission did receive the recommendations of the Sign Subcommittee in July 1989, and did review and study these recommendations, making modifications where deemed by the Commission to be appropriate; and WHEREAS, on November 9, 1989 the Roanoke County Planning Commission did hold a public hearing in accord with Section 15.1- 431 of the Code of Virginia, as amended; and WHEREAS, the first reading of this ordinance was held on March 13, 1990; the second reading and public hearing was held on March 27, 1990; and WHEREAS, legal notice for the public hearing was provided as required by law; and WHEREAS, the Board of Supervisors finds that the adoption of these signage regulations is necessary and expedient in order to secure and promote the health, safety and general welfare of the inhabitants of the County, since signs directly affect the appearance, aesthetics and vitality of the community, the ,,~ enhancement and preservation of property values, traffic safety, and the value of the County's industrial, commercial, residential, and agricultural areas. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Zoning Ordinance of Roanoke County is hereby amended by repealing the following: Section 21-93 Signs. (REPEALED IN ITS ENTIRETY) Section 21-20 Words and Phrases The following words and phrases are REPEALED: Administrator Sign Sign Structure Section 21 22 5 R-MH Manufactured Housina Combined District I. (e) (REPEALED IN ITS ENTIRETY) Section 21-23-3 B-3 Special Commercial District B. Signs (REPEALED IN ITS ENTIRETY) 2 F ,2.~ 2. That the Zoning Ordinance of Roanoke County is hereby amended by adding the following: Section 21-20 Words and Phrases The following words and phrases are added to Section 21- 20 of the Roanoke County Zoning Ordinance: AGRICULTURAL PRODUCT SIGN Any sign displayed for the purpose of advertising agricultural products produced on the premises where the sign is displayed. ATTACHED SIGN Any sign that is affixed directly to a wall, roof, canopy, awning, marquee, mansard wall, parapet wall, or porch of a building, and whose face is parallel to the building element to which it is attached. Attached signs have only one face visible from a public right-of-way. AWNING A shelter constructed of nonrigid materials on a supporting framework, either freestanding, or projecting from and supported by an exterior wall of a building. AWNING SIGN A type of attached sign painted on, printed on, or otherwise affixed to the surface of an awning. BANNER A temporary sign applied to cloth, paper, flexible plastic, or fabric of any kind. BUSINESS SIGN A sign which directs attention to a profession or business conducted, or to a commodity, service activity or entertainment sold or offered, upon the premises where the sign is located, or in the building to which the sign is affixed. CONSTRUCTION BIGN A temporary sign identifying an architect, developer, builder, general contractor, subcontractor, material supplier, and or financing entity participating in construction on the property on which the sign is located. 3 ~-` DIRECTIONAL SIGN Any sign displayed for the direction and convenience of the public, including signs which identify rest rooms, location of public telephones, public entrances, freight entrances or the like. ESTABLISHMENT Any business or other land use permitted by this ordinance for which a sign permit may be requested. FREESTANDING SIGN A sign which is supported by structures or supports in or upon the ground and is independent of any support from any building. GLARE A bright light which is unnecessarily cast on to property due to direct transmission, refraction, or reflection. HISTORIC SITE SIGNS A sign erected and maintained by a public agency, or non-profit historical society, that identifies the location of, and provides information about, a historic place or event. HOME OCCUPATION SIGN A sign associated with home occupation uses as provided for elsewhere in this ordinance. IDENTIFICATION SIGN A permanent on-premises sign displaying only the name of a subdivision, multi-family housing project, shopping center, industrial park, office park, church, school, public or quasi-public facility or similar type use. ILLUMINATED SIGN Any sign with an artificial light source incorporated internally or externally for the purpose of illuminating the sign. MONUMENT SIGN A freestanding sign affixed to a structure built on-grade in which the sign and the structure are an integral part of one another. OFF-PREMISES SIGN Any sign which directs attention to a 4 /C message, or business, commodity, activity, service or product not conducted, sold, or offered upon the premises where the sign is located. These signs may also be known as location signs, billboards, outdoor advertising signs, or general advertising signs. ON-PREMISES SIGN Any sign which directs attention to a business, commodity, activity, service or product conducted, sold, or offered upon the premises where the sign is located. POLITICAL CAMPAIGN SIGN A sign relating to the election of a person to public office, or a political party, or a matter to be voted upon at an election called by a duly constituted public body. PORTABLE SIGN A freestanding temporary sign that is designed to be moved easily, and is not permanently affixed to the ground. PROJECTING SIGN A sign that is affixed directly to a wall, roof, canopy, awning, marquee, mansard wall, parapet wall, or porch of a building, and whose face is roughly perpendicular to the building element to which it is attached. SIGN Any device, structure, fixture or placard using graphics, symbols, and/or written copy designed specifically for the purpose of advertising or identifying any establishment, product, goods, service, or activity. SIGN HEIGHT The vertical distance measured from grade to the highest portion of the sign or sign structure. SIGN SETBACK The minimum distance required between any property line and any portion of a sign or sign structure. SIGN STRUCTURE The supports, uprights, bracing or framework of any structure exhibiting a sign, be it single faced, double faced, v-type or otherwise. 5 SUSPENDED SIGN A sign that is suspended from a wall, roof, canopy, awning, marquee, mansard wall, parapet wall, or porch of a building by means of brackets, hooks or chains, and the like, and whose face is roughly perpendicular or parallel to the building element to which it is attached. TAXABLE VALUE The value of the sign and sign structure as determined by the Commissioner of Revenue of Roanoke County. TEMPORARY SIGN Any sign structure which is not permanently affixed to the ground, a building or other structure, and/or an on- premise sign applying to a seasonal or brief activity such as, but not limited to, summer camps, horse shows, yard sales, Christmas tree sales, business promotions, auctions and carnivals. For the purposes of these regulations, on-premises real estate signs and signs displayed on active construction projects shall be considered temporary when displayed in accordance with Section 21-93 (J). ZONING ADMINISTRATOR The Zoning Administrator of Roanoke County, Virginia, or an authorized agent thereof. For the purposes of the Zoning Ordinance, also known as the Administrator. Section 21-93 Skins. Add the following as Section 21-93 of the Roanoke County Zoning Ordinance: Section 21-93 SIGNS A. PURPOSE These sign regulations are intended to define, permit and control the use of signs. They have been established by the Board of Supervisors of Roanoke County to achieve the following community goals and objectives: (1) To protect the health, safety, and welfare of the public. 6 r~ (2) To promote the economic growth of Roanoke County by creating a community image that is conducive to attracting new business and industrial development. (3) To distribute equitably the privilege of using the public environs to communicate private information. (4) To permit reasonable legibility and effectiveness of signs and to prevent their over-concentration, improper placement and excessive height, bulk, density, and area. (5) To promote the safety of persons and property by requiring that signs not create a hazard due to collapse, fire, decay, or abandonment. (6) To ensure that signs do not obstruct fire-fighting efforts, and do not create traffic hazards by confusing or distracting motorists or by impairing drivers' ability to see pedestrians, obstacles, or other vehicles or to read traffic signs. (7) To provide for the reasonable advertising of business and civic products and services, with recognition of the effects of signage on the character of the community. (8) To control visual clutter, and encourage high professional standards in sign design and display. (9) To establish clear procedures for the administration and enforcement of this ordinance. B. DEFINITIONS (1) Definitions pertaining to provisions of these sign regulations may be found in Section 21-20 of this ordinance. (2) Graphic representations of sign designs and terminology may be found in Section 21-93 (R) of this ordinance. These graphics should be viewed as illustrative examples only, and are 7 /C not intended to be inclusive of all sign designs. C. PERMITTED SIGNS-GENERALLY (1) Any sign displayed in Roanoke County shall be in accordance with: (a) All provisions of Section 21-93 of the Roanoke County Zoning Ordinance; and (b) All applicable provisions of the Roanoke County Building Code, as adopted, and all amendments thereto; and (c) All applicable state and federal regulations pertaining to the display of signage. (2) If any two or more sections of the above referenced regulations are in conflict, the provision that provides the most restrictive standard shall apply. D. EXEMPTED SIGNS (1) The following signs shall be exempted from regulation, and may be displayed within Roanoke County without obtaining a sign permit. However, an electrical permit shall be required for any sign requiring or incorporating electrical service: (a) Official traffic signs or similar regulatory devices owned, erected and maintained by a duly constituted governmental body. (b) Signs required to be displayed or maintained by law or governmental order, rule or regulation. (c) Memorial tablets or signs, provided they are displayed by a public or quasi-public agency. (d) Directional signs provided that each such sign does not exceed five (5) square feet per sign, and no such sign shall contain any advertising matter. 8 /-° (e) Street address signs, not exceeding ten (10) square feet in size. (f) Non-illuminated signs, not more than three square feet in area warning trespassers or announcing property as posted. (g) Signs displayed on a truck, bus, or other vehicle while in use in the normal conduct of business. This section shall not be interpreted to permit the parking for display purposes a vehicle to which a sign is attached or the use of such a vehicle as a portable sign. (h) Flags and insignias of any government except when displayed in connection with commercial purposes. (i) On-premises real estate signs in residential or agricultural zoning districts not exceeding five (5) square feet in area, or on-premises real estate signs in commercial or industrial zoning districts not exceeding sixteen (16) square feet in area. On-premises real estate signs larger than these exempted allowances may be installed as temporary signs in accordance with Section 21-93 (J) (2). (j ) Clocks that display time and temperature through the use of mechanical means or the controlled display of lights, provided these devices do not display any other message. (k) Political campaign signs provided that they are located outside of the public right-of-way, and are removed within fourteen (14) days after the campaign. (1) Signs displayed between Thanksgiving and Christmas associated with the sale of Christmas trees and wreaths. (m) Signs on the inside of establishments, except those signs specified in sections 21-93 (E)(1) (h) and (k), which shall 9 not be excluded. (n) On-premises agricultural product signs associated with the seasonal and/or incidental sale of such products on property where the primary land use is residential or agricultural, provided such signs do not exceed four (4) square feet in area. E. PROHIBITED SIGNS (1) The following signs are prohibited within Roanoke County: (a) Any sign that due to its size, location, color, or illumination obscures a sign displayed by a public authority for the purpose of giving traffic or safety instructions or directions. (b) Any sign that contains or consists of pennants, ribbons, spinners, or other similar moving devices. (c) Any sign, except an official public notice, which is nailed, tacked, posted, or in any other manner attached to any utility pole, or structure supporting wire, cable, or pipe; or to public property of any description. (d) Any sign located within a public right-of-way, except for signs displayed by a duly constituted governmental authority. (e) (Reserved) (f) (Reserved) (g) (Reserved) (h) Flashing or revolving lights, or beacons intended to direct attention to a location, building or service, or any similar device otherwise displayed that imitates by its design or use, emergency service vehicles or equipment. (i) (Reserved) (j) Any sign that simulates an official traffic sign or 10 /-- signal, and which contains the words "STOP", "GO", "SLOW", "CAUTION", "DANGER", "WARNING", or similar words. (k) Any sign or portion thereof that rotates, or otherwise moves through the use of electrical or wind power. This prohibition does not include the changing of messages on electronic message boards. (1) Signs advertising activities or products that are illegal under federal, state, or county law. (m) Any sign that obstructs any building door, window, or other means of egress. (n) Any electrical sign that does not display the UL, ETL, CSA, or ULC label, unless such sign is constructed, installed, and inspected in accordance with Section 21-93 (K) (2). (o) Signs or sign structures that are erected on, or extend over, a piece of property without the expressed written permission of the property owner or the owner's agent. (p) Any sign that due to its size, location or height obstructs the vision of motorists or pedestrians at any intersection, or similarly obstructs the vision of motorists entering a public right-of-way from private property. F. SIGN PERMITS (1) Except as provided in Section 21-93 (D), no sign may be erected or displayed in Roanoke County without an approved sign permit. Applications for a sign permit may be obtained from the Roanoke County Department of Planning and Zoning. Signs that are not visible from a public right-of-way do not have to conform to the provisions of 21-93 (O) DISTRICT REGULATIONS, and the square footage of such signs shall not be included when calculating 11 allowable signage on a lot. ~- (2) Any owner of a parcel of land upon which a sign is to be displayed, or any authorized agent of such owner may apply for a sign permit. (3) Every application for a sign permit shall include a sketch of the property indicating the lot frontage. The application shall also indicate the square footage of all existing signs on the property, and the area, size, structure, design, location, lighting, and materials for the proposed signs on the property. In addition, the Zoning Administrator may require that the application contain any other information that is necessary to ensure compliance with, or effectively administer, these regulations. (4) A non-refundable sign permit fee is due and payable with the filing of a sign permit application. More than one sign on one building or group of buildings located on the same parcel of land may be included on one application provided that all such signs be applied for at one time. (5) After the issuance of an approved sign permit, the applicant may install and display any such sign or signs approved. Once installed, the Zoning Administrator may inspect the sign(s) for conformance with the approved sign permit and this ordinance. If the displayed sign(s), due to size, location, height, or number do not conform to the information on the approved sign permit, or the applicable standards of this ordinance, the Zoning Administrator shall notify the applicant in accordance with Section 21-93 (G). (6) Any sign permit issued shall be null and void if any 12 ,. ~,.. sign for which the permit was issued is not installed in accordance with the permit within six (6) months of the date the permit was approved. (7) Maintenance, repair, or restoration of nonconforming signs shall be in accordance with Section 21-93 (M). If the value of such work exceeds fifty (50) percent of its replacement value, it shall only be authorized after the approval of a sign permit application. G. ENFORCEMENT (1) The Zoning Administrator shall have the responsibility for enforcing the provisions of this ordinance. The Zoning Administrator may, as necessary, solicit the assistance of other local and state officials and agencies to assist with this enforcement. (2) Property owners, sign permit applicants, and/or establishment owners/managers, as applicable, shall be notified in writing of violations of the provisions of this ordinance. The Zoning Administrator shall, in the notice of violation, state the nature of the violation, the date that it was observed, and the remedy or remedies necessary to correct the violation. The Zoning Administrator may establish a reasonable time period for the correction of the violation, however in no case shall such time period exceed 15 days from the date of written notification. (3) If the violation is not corrected within the time period specified in the first notification, a second written notice shall be sent. The second notification shall request compliance with these provisions within a period not to exceed seven (7) days. (4) If the Zoning Administrator is not able to obtain 13 compliance with these provisions in accordance with the procedures outline above, civil and/or criminal procedures may be initiated in accordance with County law. H. MEASIIREMENT OF SIGN AREA (1) Sign area shall be calculated as follows: (a) The area of a suspended, attached, or projecting sign, where the letters, numerals, or symbols are on a sign surface which is hung or affixed to a structure, shall be the total area of the hung or affixed surfaces. (b) The area of an attached sign where the sign consists of words, symbols, or numerals painted on or affixed to a wall, fence, or other building element shall be the entire area within a continuous perimeter enclosing the extreme limits of each word, group of words, symbol, numeral, groups of symbols, or groups of numerals, where the symbols or numbers are meant to be read as a unit. (c) The area of a freestanding sign shall be the total area of all surfaces (excluding poles or other support structures) visible from the public right-of-way. For double or multi-faced signs, only the area of surfaces visible at any one time, at any one point on the public right-of-way shall be measured when calculating sign area. (d) The area of monument-type freestanding signs shall be determined by (1) the size of the copy area, (2) visual breaks in the structural components of the sign, and/or (3) variation in the monuments color scheme. (2) In situations where these criteria do not provide guidance in determining sign area, the zoning administrator shall 14 ~' „'c"'" determine the size of the sign. I. CALCULATION OF ALLOWABLE SIGN AREA ON CORNER LOTS (1) On corner lots, the front shall be either (a) the side fronting the street providing major access, or (b) the side which the main entrance of the structure faces. In situations where neither of these methods clearly distinguishes the front, the Zoning Administrator shall make a determination. (2) For commercial or industrial uses, the front shall not be a primarily residential street. (3) On corner lots where a building or buildings face more than one street, sign area shall be allowed for front lineal footage as indicated in the district regulations, and for one half the side street frontage, provided: (a) The side street does not front on a primarily residential area; (b) Sign area as determined by each frontage is placed only on the frontage from which it is determined. J. TEMPORARY SIGNS (1) Any person wishing to display a temporary sign must apply for a sign permit pursuant to Section 21-93 (F). Except as provided in Sections (2) and (3) below, pertaining to real estate and construction signs, temporary signs shall comply with the following standards: (a) Each business or use on a lot shall be allowed to display a temporary sign a maximum of two (2) times per calendar year. No business may display a temporary sign or signs for more than thirty (30) consecutive days, nor more than a total of sixty (60) days per calendar year. Businesses that wish to display 15 ~z temporary signage in excess of these provisions may apply for a permanent sign permit which shall be evaluated against the applicable district standards. (b) Only one portable sign may be displayed on a lot or adjacent lots under single ownership and control, at any one time. Any portable sign displayed shall have a minimum sign setback of 40 feet from the centerline of any public right-of-way, or 15 feet from any front property line, whichever is greater. (c) No business or establishment shall display more than two temporary signs simultaneously and the total square footage of any temporary signs displayed at one time shall not exceed forty (40) square feet. (2) Real estate signs greater than sixteen (16) square feet in commercial or industrial zoning districts or greater than five (5) square feet in agricultural or residential zoning districts may be installed on a lot provided that each such sign does not exceed ninety-six (96) square feet in area, and has a minimum sign setback of fifteen (15) feet from any public right-of-way. All real estate signs must be removed within 14 days after the property has been sold or leased. (3) On premises construction signs may be installed on active construction sites. No construction sign shall exceed ninety-six (96) square feet in area. Any such sign must have a minimum sign setback of fifteen (15) feet from any public right-of-way. All construction signs must be removed from a construction site prior to the issuance of a certificate of occupancy for the building or project . K. ILLUMINATED SIGNS 16 ~- (1) Signs may be illuminated either through the use of backlighting or direct lighting provided the following standards are met: - (a) Information on any illumination proposed as part of a sign must be provided by the applicant on the sign permit application. (b) (Reserved) (c) No light from any illuminated sign shall cause direct glare into or upon any building other than the building to which the sign is related. (d) No light from any illuminated sign shall cause direct glare on to any adjoining piece of property, or any adjoining right-of-way. (2) Any sign containing electrical components shall conform to current UL, ETL, CSA, or ULC standards and display a label from one of these recognized testing labs; or as an alternative, shall be designed and constructed to standards that would allow one of the above referenced labels to be affixed and thereafter inspected by Roanoke County to insure compliance with these standards. L. PROJECTING AND SUSPENDED SIGNS (1) No projecting or suspended sign shall extend more than six (6) feet from any wall or other structure to which it is affixed, nor shall any such sign have a setback of less than fifteen (15) feet from the nearest public right-of-way. (2) The bottom edge of any projecting or suspended sign must be at least seven (7) feet above the ground if located above any publicly accessible walkway or driveway. (3) No projecting or suspended sign shall project or suspend 17 . ~°" over an adjoining lot, without the expressed written consent of the adjoining property owner. M. NONCONFORMING SIGNS (1) Nonconforming Signs-Generally. Any sign which was lawfully in existence at the time of the effective date of this ordinance which does not conform to the provisions herein, and any sign which is accessory to a nonconforming use, shall be deemed a nonconforming sign and may remain except as qualified in section (2), below. No nonconforming sign shall be enlarged, extended, structurally reconstructed, or altered in any manner; except a sign face may be changed so long as the new face is equal to, or reduced in height, sign area, and/or projection. (a) The addition of lighting or illumination to a nonconforming sign, shall constitute an expansion of a nonconforming structure, and shall not be permitted under these regulations. (2) Removal of Nonconforming Signs. Nonconforming signs may remain, provided they are kept in good repair, except for the following: (a) Damacte or destruction of a non-conforminct sictn. A nonconforming sign which is destroyed or damaged to the extent exceeding fifty (50) percent of its taxable value shall not be altered, replaced or reinstalled unless it is in conformance with these sign regulations. If the damage or destruction is fifty (50) percent or less of its taxable value, the sign may be restored within ninety (90) days of the damage or destruction, but shall not be enlarged in any manner. (b) Damage or destruction of use. A nonconforming on- 18 premises sign shall be removed if the structure or use to which it is accessory is destroyed or demolished to the extent exceeding fifty (50) percent of the principal structures value. (c) Chance of Zoning. Whenever a change of zoning occurs upon a lot which contains a nonconforming on-premises sign, such sign shall not be permitted without being modified in such a manner as to be in full compliance with these sign regulations. (d) Off-Premises Signs Off-premises signs located in agricultural or residential zoning districts are, due to their location, inconsistent with the purposes of this ordinance. All off-premises signs located in agricultural or residential zoning districts shall be removed by January 1, 2000. After this date, the Zoning Administrator may order the removal of any such sign, provided Roanoke County compensates the owner for the taxable value of the sign structure. Nothing in this section shall prohibit the Chief Building Official from ordering the removal, without compensation, of damaged or neglected signs in accordance with 21-93 N. N. DAMAGED OR NEGLECTED SIGNS (1) The Chief Building Official of Roanoke County shall have the authority to order the removal, without compensation, of any sign or sign structure that due to neglect or damage poses a clear danger to the health, safety and welfare of the public. O. DISTRICT REGULATIONS (1) A-1 ZONING DISTRICT (a) Lots within an A-1 district shall be allowed a maximum signage allocation not to exceed one-quarter (.25) square foot of sign area per 1 lineal foot of lot frontage. 19 ~~` The following signs shall be allowed in the A-1 District subject to the regulations contained herein: BUSINESS SIGNS Each permitted business in an A-1 district shall be allowed a maximum of fifty (50) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (a) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. IDENTIFICATION SIGNS A maximum of thirty (30) square feet shall be allowed per use. HOME OCCUPATION SIGNS A maximum of two (2) square feet shall be allowed per home occupation, or group of home occupations within one home. HISTORIC SITE SIGNS A maximum of fifteen (15) square feet shall be allowed per sign. TEMPORARY SIGNS Temporary signs shall be allowed in accordance with Section 21-93 (J). (b) No freestanding sign shall be allowed on any lot having less than two hundred (200) feet of lot frontage. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be 250 feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. (c) Any freestanding sign erected must have a minimum sign setback of 40 feet from the centerline of any public right- of-way, or 15 feet from any front property line, whichever is greater. 20 ~• .~/ (d) No freestanding sign shall exceed fifteen (15) feet in height. (e) No establishment shall be allowed more than two (2) signs. (2) RESIDENTIAL ZONING DISTRICT REGULATIONS (a) Lots within R-E, R-1, R-2, R-3, R-4, R-MH, R-5, and R-6 districts shall be allowed a maximum signage allocation not to exceed one-quarter (.25) square foot of sign area per 1 lineal foot of lot frontage. The following signs shall be allowed in the R-E, R-1, R-2, R- 3, R-4, R-MH, R-5, and R-6 Districts subject to the regulations contained herein: BUSINESS SIGNS Each permitted business in a residential district shall be allowed a maximum of thirty (30) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (a) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty- five (25) square feet of signage. IDENTIFICATION SIGNS A maximum of thirty (30) square feet shall be allowed per use. HOME OCCUPATION SIGNS A maximum of two (2) square feet shall be allowed per home occupation, or group of home occupations within one home. HISTORIC SITE SIGNS A maximum of fifteen (15) square feet shall be allowed per sign. TEMPORARY SIGNS Temporary signs shall be allowed in accordance with Section 21-93 (J). 21 !"_-- (b) No freestanding sign shall be allowed on any lot having less than two hundred (200) feet of lot frontage. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be 250 feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. (c) Any freestanding sign erected must have a minimum sign setback of 40 feet from the centerline of any public right- of-way, or 15 feet from any front property line, whichever is greater. (d) No freestanding sign shall exceed ten (10) feet in height. Any freestanding sign erected must be a monument type sign as defined in Section 21-20 of the Zoning Ordinance. (e) No establishment shall be allowed more than two (2) signs. (3) B-1 OFFICE DISTRICT REGULATIONS (a) Lots within a B-1 district shall be allowed a maximum signage allocation not to exceed one-half (.5) square foot of sign area per 1 lineal foot of lot frontage. The following signs shall be allowed in the B-1 Office District subject to the regulations contained herein: BUSINESS SIGNS Each permitted business in a B-1 district shall be allowed a maximum of 100 square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (a) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. 22 IDENTIFICATION SIGNS Identification signs shall be subject to the same regulations as business signs within this zone. HISTORIC SITE SIGNS A maximum of fifteen (15) square feet shall be allowed per sign. TEMPORARY SIGNS Temporary signs shall be allowed in accordance with Section 21-93 (J). (b) No on-premises freestanding sign shall be allowed on any lot having less than one hundred (100) feet of lot frontage. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be 250 feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. (c) Any freestanding sign erected must have a minimum sign setback of 40 feet from the centerline of any public right- of-way, or 15 feet from any front property line, whichever is greater. (d) No freestanding sign shall exceed fifteen (15) feet in height. (e) No establishment shall be allowed more than two (2) signs. (4) B-2 GENERAL COMMERCIAL DISTRICT REGULATIONS (a) Lots within a B-2 district shall be allowed a maximum signage allocation not to exceed one and one-quarter (1.25) square feet of sign area per 1 lineal foot of lot frontage. The following signs shall be allowed in the B-2 General Commercial District subject to the regulations contained herein: BUSINESS SIGNS Each permitted business in a B-2 district shall be allowed a maximum of two hundred (200) square feet of sign 23 /'_~ area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (a) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. IDENTIFICATION SIGNS Identification signs shall be subject to the same regulations as business signs within this zone. HISTORIC BITE SIGNS A maximum of fifteen (15) square feet shall be allowed per sign. TEMPORARY SIGNS Temporary signs shall be allowed in accordance with Section 21-93 (J). (b) No on-premises freestanding sign shall be allowed on any lot having less than one hundred (100) feet of lot frontage. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be 250 feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. (c) Any freestanding sign erected must have a minimum sign setback of 40 feet from the centerline of any public right- of-way, or 15 feet from any front property line, whichever is greater. (d) No freestanding sign shall exceed twenty-five (25) feet in height. (e) No establishment shall be allowed more than three (3) signs. (5) B-3 SPECIAL COMMERCIAL DISTRICT REGULATIONS (a) Lots within a B-3 district shall be allowed a maximum signage allocation not to exceed one and one-half (1.5) 24 ~`. square feet of sign area per 1 lineal foot of lot frontage. The following signs shall be allowed in the B-3 Special Commercial District subject to the regulations contained herein: BUSINESS SIGNS Each business in a B-3 district shall be allowed a maximum of three hundred (300) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (a) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. IDENTIFICATION SIGNS Identification signs shall be subject to the same regulations as business signs within this zone. HISTORIC SITE SIGNS A maximum of fifteen (15) square feet shall be allowed per sign. TEMPORARY SIGNS Temporary signs shall be allowed in accordance with Section 21-93 (J). (b) No on-premises freestanding sign shall be allowed on any lot having less than one hundred (100) feet of lot frontage. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be 250 feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. (c) Any freestanding sign erected must have a minimum sign setback of 40 feet from the centerline of any public right- of-way, or 15 feet from any front property line, whichever is greater. (d) No freestanding sign shall exceed twenty-five (25) feet in height. 25 .~ (e) No establishment shall be allowed more than three (3) signs. (6) INDUSTRIAL ZONING DISTRICT REGULATIONS (a) Lots within M-1, M-2, and M-3 districts shall be allowed a maximum signage allocation not to exceed one and one- half (1.5) square feet of sign area per 1 lineal foot of lot frontage. The following signs shall be allowed in the M-1, M-2, and M- 3 districts subject to the regulations contained herein: BUSINESS SIGNS Each business in an industrial zoning district shall be allowed a maximum of three hundred (300) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (a) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty- five (25) square feet of signage. HISTORIC SITE SIGNS A maximum of fifteen (15) square feet shall be allowed per sign. IDENTIFICATION SIGNS Identification signs shall be subject to the same regulations as business signs within this zone. TEMPORARY SIGNS Temporary signs shall be allowed in accordance with Section 21-93 (J) (b) No on-premises freestanding sign shall be allowed on any lot having less than one hundred (100) feet of lot frontage. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be 250 feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. 26 (c) Any freestanding sign erected must have a minimum sign setback of 40 feet from the centerline of any public right- of-way, or 15 feet from any front property line, whichever is greater. (d) No freestanding sign shall exceed twenty-five (25) feet in height. (e) No establishment shall be allowed more than three (3) signs. P. SPECIAL SIGNAGE DISTRICTS AND REGIILATIONS (1) OFF-PREMISES SIGNS Off-premises signs shall be allowed in the B-2, B-3, M-1, M-2 and M-3 Districts provided the following location and design standards are met: (a) No off-premises sign shall be located within a five hundred (500) foot radius of an existing off-premises sign, or an off-premises sign for which a valid permit has been obtained, but has not yet been erected. (b) No off-premises sign shall be located within two hundred (200) feet of any residential zoning district, public square, park, school, library, or church. (c) No off-premises sign shall be allowed to be installed on any roof structure, nor shall any such sign exceed 35 feet in height above the abutting road. (d) Side by side, double and multi-decker off-premises signs shall not be permitted. (e) Any off-premises sign must have a minimum sign setback of 40 feet from the centerline of any public right-of-way, or 15 feet from any front property line, whichever is greater. Any off-premises sign shall have a minimum side and/or rear yard 27 setback of fifteen (15) feet. (f) The maximum size of any off-premises sign on a lot shall be 378 square feet plus 10~ for embellishments. (2) IISE NOT PROVIDED FOR PERMITS In conjunction with the approval of any Use Not Provided For Permit, the Board of Supervisors, after consideration of the advice and recommendation of the Planning Commission, shall impose sign limitations for the use as may be deemed appropriate. Prior to acting, the Planning Commission and the Board shall consider the nature of the use, its public display and advertising needs, and the impact of any signage scheme on the character of the surrounding area. (3) PLANNED DEVELOPMENTS A signage plan shall be submitted as part of any proposal for a Planned Unit Development (PUD) or a Planned Commercial Development (PCD) as authorized elsewhere in this ordinance. The signage plan shall be part of the required preliminary development plan. All signage plans shall be of sufficient detail to allow the Commission and Board of Supervisors to judge the compatibility of the proposed signage with the character of the proposed PUD or PCD. At a minimum, all signage plans shall provide information on the general size, location, style, color, and materials of all signs proposed. In evaluating the PUD or PCD proposal, the Commission and Board shall consider the appropriateness of the proposed signage plan in relation to the character of the proposed development, and the surrounding area. (4) AIRPORT IMPACT ZONES The allowable height of signs within any established Airport Impact Zone shall be governed by the height restriction for that zone, or the height restriction imposed by the applicable district regulation, whichever is more restrictive. 28 !- (5) SITE DEVELOPMENT PLANS Site development plans for new commercial and industrial development projects shall show the general location of any freestanding sign proposed. Site plans shall be designed so that freestanding signs may be placed on a lot in a location that conforms to these provisions. Q. VARIANCES (1) Requests for variances to these sign regulations shall follow the procedures outlined in Section 21-123 (B) of the Zoning Ordinance. The Board of Zoning Appeals, in considering any variance request, shall follow the guidelines of this section, and Section 15.1-495 of the Code of Virginia, (1950), as amended. The power to grant variances does not extend to an economic hardship related to the cost, size or location of a new sign, or to the convenience of an applicant, nor should it be extended to the convenience of regional or national businesses which propose to use a standard sign when it does not conform to the provisions of this section. R. GRAPHICS (TO BE INCLUDED) 3. Severability The sections, paragraphs, sentences, and clauses of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional, or invalid by the valid judgement or decree of a court of competent jurisdiction, the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance shall remain valid. 4. This Ordinance shall be in full force and effect on and 29 after the date of its adoption, March 27, 1990. ~~ 30 ~~ i ,~~ _' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 13, 1990 ORDINANCE 31390-7 AUTHORIZING THE ACQUISITION OF EASEMENTS FOR A WATER LINE PROJECT, BONSACR INDUSTRIAL PARR BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acquisition of easements for the Bonsack Industrial Park water line project was held on February 27, 1990. A second reading on this matter was held on March 13, 1990. 2. That these easement acquisitions are for a water line project in the area of the Bonsack Industrial Park on the Botetourt/Roanoke County line. This water line project will provide necessary utility service to this economic development project and the surrounding area. 3. That the properties to be acquired are identified as follows: Property Owner Acquisition Botetourt Tax Map #112(2) B Frances H. Crumpacker, et als Easement #112(2) C Cicero H. Hall Jr. and Doris B. Hall Easement 4. That the consideration for the acquisition of the easements for the water line project shall not exceed forty (40%) percent of the assessment value of the property. 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all F of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: ~ • C~Ce,2-e~~/ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Arnold Covey, Director, Development & Inspections Terry Harrington, Director, Planning & Zoning Cliff Craig, Director, Utilities Tim Gubala, Director, Economic Development ~~. ACTION NO. ITEM NO. ""` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 1990 AGENDA ITEM: Ordinance authorizing the acquisition of easements for a water line project, Bonsack Industrial Park COUNTY ADMINISTRATOR' S COMMENTS : ~,~,~y,,~,.,ryL~~,,..~ ~~ `~~r "_ SUMMARY OF INFORMATION: The Board of Supervisors has given approval to proceed with the Tweeds Water Line Project. The alignment of the water lines has been changed requiring acquisition of two additional easements. The easements required are on the following property located within Botetourt County. The following is a list of properties involved: Botetourt Tax Map Property Owner AccLuisition #112(2) B Frances H. Crumpacker, et als Easement #112(2) C Cicero H. Hall Jr. and Doris B. Hall Easement Staff would recommend that cost of acquisition for easements not exceed forty (40~) percent of the assessed value of the property. ALTERNATIVES AND IMPACTS: The cost of easement acquisition is estimated not to exceed $2,000 and will be part of the water line project. STAFF RECOMMENDATION: Staff recommends that the Board conduct the first reading of an ordinance authorizing acquisition of easements at a cost not to exceed forty (40$) percent of the assessed value. Respectfully submitted, ~~~~ •~ Paul M. Mahoney County Attorney `„~, " Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by Eddy Johnson McGraw Nickens Robers Vote No Yes Abs "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 13, 1990 ORDINANCE AUTHORIZING THE ACQUISITION OF EASEMENTS FOR A WATER LINE PROJECT, BONSACK INDUSTRIAL PARK BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acquisition of easements for the Bonsack Industrial Park water line project was held on February 27, 1990. A second reading on this matter was held on March 13, 1990. 2. That these easement acquisitions are for a water line project in the area of the Bonsack Industrial Park on the Botetourt/Roanoke County line. This water line project will provide necessary utility service to this economic development project and the surrounding area. 3. That the properties to be acquired are identified as follows: Botetourt Tax Map Property Owner Acquisition #112(2) B Frances H. Crumpacker, et als Easement #112(2) C Cicero H. Hall Jr. and Doris B. Hall Easement 4. That the consideration for the acquisition of the easements for the water line project shall not exceed forty (40%) percent of the assessment value of the property. 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all ~~ of which shall be upon form approved by the County Attorney. ~! ACTION NUMBER ITEM NUMBER ~/ / "` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 1990 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Community Corrections Resources Board One-year term of Edmund J. Kielty, Alternate. His term expired August 13, 1988. One-year term of Bernard Hairston expired August 13, 1989. 2. League of Older Americans One-year term of Webb Johnson will expire 3/31/90. 3. Landfill Citizens Advisory Committee Carl L. Wright, representative from the Cave Spring Magisterial District has resigned and another representative should be appointed. 4. Transportation and Safety Commission Four-year terms of Arnold Struson, Medical Representative and Jackie Talevi, Legal Representative will expire 3/1/90. Four-year term of Lt. Delton R. Jessup, Sate Police Representative will expire 4/1/90. N~-y SUBMITTED BY: APPR VED BY: ~ ~~ Mary H. Allen Elmer C. Hodge " Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Johnson Referred ( ) McGraw To ( ) Nickens Robers AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 1990 RESOLUTION 31390-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for March 13, 1990 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes - July 25, 1989, July 28, 1989, August 9, 1989 2. Approval of Minutes - January 23, 1990, February 13, 1990, February 20, 1990. 3. Ratification of "5tormwater Management Criteria" Manual. 4. Request for acceptance of portions of Winesap Drive into the Virginia Department of Transportation Secondary System. 5. Acknowledgement from the Virginia Department of Transportation of the acceptance of 0.14 miles of Twin Mountain Circle into the Secondary System. 6. Donation of a water line easement from Mitchell S. Kanef f . 7. Approval of Raffle Permit for the Botetourt Jaycees. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson with Items 1 and 3 removed for a separate vote, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Item 1 was approved on motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: None ABSTAIN: Supervisor Eddy Following discussion, Item 3 was approved on motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors 3/14/90 CC: Phillip Henry, Director of Engineering Clifford Craig, Director of Utilities Paul Mahoney, County Attorney Arnold Covey, Director of Development and Inspections File July 25, 1989 V 2 2 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 July 25, 1989 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of July, 1989. IN RE: CALL TO ORDER Chairman Garrett called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard Robers, Supervisors Bob L. Johnson, Steven A. McGraw, Harry C. Nickens (arrived at 3:06 p.m.) MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; John 024 July 25, 1989 RESOLUTION 72589-1 OF APPRECIATION TO COOPER INDUSTRIES AND GARDNER- DENVER FOR AWARD OF 2+2 $10,000 GRANT TO ROANOKE COUNTY SCHOOLS WHEREAS, the Arnold R. Burton Technical School is receiving a three year grant of $10,000 per year from Cooper Industries for involvement in Project PACE; and WHEREAS, Arnold R. Burton is one of only ten schools in the United States to receive this grant; and WHEREAS, the staff and students of the school will be working with Gardner-Denver, the local subsidiary of Cooper Industries, in implementing the program; and WHEREAS, the funds will be used for the Roanoke Regional 2 + 2 project, which trains students from the Counties of Roanoke, Craig and Botetourt and from the Cities of Roanoke and Salem in automated manufacturing technology, preparing the students for careers in that area, and providing an educated workforce for the businesses in the area, thereby benefitting the community as a whole as well as the Roanoke County School system. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors, on behalf of itself, and the citizens and business community of Roanoke County, does hereby extend its appreciation to Cooper Industries and Gardner-Denver for their involvement in and contribution to our community. On motion of Supervisor Garrett, seconded by Supervisor Nickens, and carried by the following recorded vote: July 25, 1989 026 ere y preparing the students for careers in that technology; and WHEREAS, Project PACE will be beneficial to students from the Counties of Roanoke, Botetourt and Craig and the Cities of Salem and Roanoke, as well as the community as a whole. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors does hereby extend its appreciation and gratitude to Ben Helmandollar for his leadership and outstanding performance in helping the Roanoke County School System maintain its standards of excellence and service to the citizens of this County in particular and the Valley in general. On motion of Supervisor Garrett, seconded by Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: NEW BUSINESS 1 Request from Julian Wise Foundation for 550,000 contribution to establish a volunteer rescue squad museum. A-72589-3 Mr. Hodge announced that at the July 11 meeting, I. B. Heinemann, President of the Julian Wise Foundation presented a request to the Board for funding in the amount of $50,000 to be used towards the establishment of the museum. Staff has investigated several methods of contributing toward this project, but funds earmarked for cultural events have previously been July 25, 1989 Q 2 8 a e ra is study will take about 30 days, and that VDOT will pay for a traffic light if it is warranted, but it will be included with other traffic light requests and prioritized. Mr. Altizer further responded that they will seriously consider the No Left Turn signs if the Board adopts the resolution. Supervisor Johnson moved to adopt the prepared resolution. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None Supervisor Nickens asked where the funds generated from fines is allocated. Major Robertson advised that the County receives a portion and the remainder goes to the State. Finance Director Diane Hyatt advised that the funds are allocated to the General Fund. Supervisor Nickens expressed concern about allocating fines directly to the Sheriff's Office. Supervisor Johnson announced he did not want to use the money generated from fines to fund the expanded law enforcement, but asked that the Sheriff assist with expanded law enforcement and if additional funds were necessary, he would support additional funding. He asked Mr. Hodge to contact the State Police for further assistance in this problem. RESOLUTION 72589-4 REQUESTING ASSISTANCE July 25, 1989 030 T2T a s u y e con ucted on the possibility of "No Left Turns" signs for the northbound traffic from the Roanoke City boundary line to Commander Drive during certain specified times. 4. That the Virginia Department of Transportation provide any other recommendations that they deem feasible to provide relief to the residents in this community. On motion of Supervisor Johnson, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 3. Request from the School Board for authorization to apply for a Virginia Public School Authority loan for asbestos abatement. site and building improvements, and renovations. R-72589-5 Finance Director Diane Hyatt presented the report. She advised the School Board had approved their appropriation on July 13, and the Board of Supervisors must also authorize application for the loan. Supervisor Nickens moved to adopt the prepared resolution. The motion was seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None July 25, 1989 ~ 3 2 y e o owing recorded vote: AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 4.Authorization to execute a contract from Mental Health Service and S12.000 appropriation for Therapeutic Recreation Services. A-72589-6 Assistant County Administrator John Chambliss reported that since 1977, the State Mental Health Services has provided Roanoke County financial assistance for the mentally retarded recreation program services, primarily for personnel costs. Staff is requesting authorization to enter into a contract to expand the program to include adults with long term chronic mental illness difficulties. This will require a $12,000 appropriation that will be fully reimbursed by Mental Health Services of the Roanoke Valley. Supervisor Nickens presented a breakdown of users by locality of the Therapeutic Recreation Program and asked for support from the Board for requesting funds from other participating localities during next years's budget process. Supervisor Nickens moved to authorize execution of the contract. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None July 25, 1989 034 process. Supervisor Robers moved that the City of Roanoke contract for the automated library system, allocating $60,000 from the Library budget to cover the County's share of the costs and the first payment to Roanoke City, and the balance of $300,000 repaid to the City over the next three years. The motion was seconded by Supervisor McGraw. Supervisor Nickens expressed concern about the other projects in need of funding that were not presently being fully funded and offered a substitute motion that the County Administrator investigate and come up with an alternate funding source rather than the City's funding. There was no second and the motion died. Following additional discussion, Supervisor Robers' motion carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: Supervisor Nickens IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson announced that a new Executive Director had been hired at the Regional Airport and that plans are proceeding with the new Airport Terminal. Supervisor Robers advised that three new businesses have now located in Valleypointe and that another will be moving into the facility. He also announced that work is proceeding on the "Smart Highway" concept. July 25, 1989 036 2. Acceptance of Stone Mill Drive, Millwheel Drive, Falcon Ridge Road and Kildeer Circle into the Va. Department of Transportation Secondary System. 3. Request for acceptance of water and sewer facilities serving Oakcliff Townhouses. 4. Request for acceptance of Fallowater Lane into the Virginia Department of Transportation Secondary System. 5. Donation of a sewer easement from LOBO Investors to the Board of Supervisors. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION 72589-8a RATIFYING THE REVISIONS TO THE BY-LAWS OF THE MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Title 17.1 Chapter 10 of the Code of Virginia requires ratification by the participating local governments of any revisions to the by-laws of the Mental Health Services of the Roanoke Valley, and WHEREAS, on June 22, 1989, the Board of Directors of July 25, 1989 ~ 3 8 T at it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map/maps known as Tanglewood Executive Park which map was recorded in Plat Book 10, Page 112, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on October 30, 1987 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Fallowater Lane and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Burle Wright, 4503 Keefer Road S. W. requested improvements to Keefer Road. Fred Altizer, Resident Engineer with the Virginia Department of Transportation was present and July 25, 1989 04~ oug a comma ment of many agencies ana citizens, wvrxing together to eliminate this threat to our communities. THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia supports the efforts of the VALLEYWIDE ANTI-DRUG ASSOCIATION and its public awareness program. FURTHER, The Board of Supervisors of Roanoke County, Virginia wishes to express its appreciation to this organization for focusing attention on this very serious problem. On motion of Supervisor Garrett, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 1. Accounts Paid - June 1989 2. Capital Fund Unappropriated Balance 3. General Fund Unappropriated Balance 4. Board Contingency Fund July 25, 1989 IN RE: CERTIFICATION OF EXECUTIVE SESSION R-72589-9 At 5:40 p.m., Supervisor Johnson moved to return to open session. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION 72589-9 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on July 25, 1989 pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia that such executive meeting was conducted in conformity with Virginia Law. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia hereby certifies that, to the best of each members knowledge: 042 1. Only public business matters lawfully exempted from July 25, 1989 ~ 4 4 tract located on the south side of West Main Street approximately 0.3 mile from its intersection with Pleasant Run Drive in the Catawba Magisterial District. ( CONTIIiiJED FROM JIINE 27, 1989) Mr. Harrington presented the staff report, advising there have been changes to this petition since it was first heard on June 27. Mr. Carter had agreed to four conditions and is willing to agree on a time limit for the use of the landfill and to seeding requirements. He has also agreed to conditions that the Planning Commission recommended regarding the hours of operation and the materials allowed in the landfill. The Planning Commission moved to deny the petition, but the motion to deny was defeated by a four to one vote. Two citizens spoke in opposition to the petition. 1. Patricia Allen, 5531 Scenic Drive was opposed because of the potential for future drainage problems and devaluation of property. 2. Paul Bratton, 6092 Twine Hollow Road, representing Big Hill Baptist Church, also expressed concern about potential drainage problems. In response to a question from Supervisor McGraw, Mr. Harrington advised that Mr. Carter has an erosion permit that he must abide with and that he will have a site plan to address the possible drainage problems. Samuel Carter was present to answer questions and explained what they planned to do. In response to a question July 25, 1989 ors ns ruc ion pro ec . IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 789-3 Petition of George M. and Mary H. Vandergrift requesting vacation of a portion of Jones Street shown on a previously platted subdivision referred to as Section 1, Dwight Hills, recorded on May 22, 1947. 0-72589-10 Director of Development and Inspections Arnold Covey advised that since the first reading of the Ordinance the Utility Department has met with the Vandergrifts and the 20 foot easement will be reduced to 12-1/2 feet. The staff recommends adoption of the ordinance with a 12-1/2 foot water and sewer easement. Supervisor Nickens moved to adopt the ordinance. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None ORDINANCE 72589-10 VACATING A 25-FOOT UNIMPROVED RIGHT- OF-WAY KNOWN AS "JONES STREET", SECTION 1, DWIGHT HILLS WHEREAS, Charles M. and Mary N. Vandergrift have re- quested the Board of Supervisors of Roanoke County, Virginia to vacate a 25-foot unimproved right-of-way known as "Jones Street" as shown in Plat Book 3, at page 5 of record in the Clerk's Office of the Roanoke County Circuit Court; and, July 25, 1989 Q 4 8 ance wi a Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction. On motion of Supervisor Nickens to approve and amend to reflect 12.5 foot easement, paragraph 2, seconded by Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: FIRST READING OF ORDINANCES 1. Ordinance accepting an offer for and authorizing the conveyance of surplus real estate on Route 1832 (Barrens Road) to the Virginia Department of Transportation. Mr. Mahoney presented the staff report, and advised that VDOT has offered $3,695 for the acquisition so that they may make improvements to Barrens Road. Supervisor Johnson moved to approve first reading of the ordinance. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Ordinance providing for the establishment of the July 25, 1989 Q 5 0 nia, as o ows: 1. The establishment of the "General District Court Driver Improvement Program" by the General District Court, Twenty-third Judicial District, be, and hereby is, ratified, confirmed, and approved. 2. Such program shall be administered by the Chief Judge of the General District Court, Twenty-third Judicial District, through the Roanoke Valley Alcohol Safety Action Program in accordance with the provisions of the Code of Virginia, as amended, with participation restricted to referrals from the General District Court. 3. The "General District Court Driver Improvement Program" shall be self-supporting and operated wholly from funds collected as fees from program participants, with each person participating in the program to be required to pay a fee of $30.00, or such other sum as may be fixed pursuant to law for participating in this program. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. On motion of Supervisor Garrett, seconded by Supervisor Robers, and carried by the following recorded vote: AYES: Supervisor Johnson, Robers, McGraw, Nickens, Garrett NAYS: None July 25, 1989 At 8:20 p.m. Chairman Garrett moved to adjourn to 8:00 a.m. July 28, 1989 at the Holiday Inn Tanglewood for the purpose of a Board of Supervisors Retreat. The motion was seconded by Supervisor Nickens and carried by a unanimous voice vote. 052 Lee Garrett, Chairman .,~-/ 053 Roanoke County Board of Supervisors Holiday Inn Tanglewood Roanoke, Virginia 24018 July 28, 1989 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Holiday Inn Tanglewood, this being a special meeting for the purpose of a Board of Supervisors Retreat. IN RE: CALL TO ORDER Chairman Garrett called the meeting to order at 8:10 a.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard Robers, Supervisors Bob L. Johnson, Steven A. McGraw, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney, Mary H. Allen, Clerk to the Board 05 5 v including a step by step explanation of the way problems will be resolved, keeping deadlines given to the citizens, and better followup with the citizens concerning resolution of the problems. 5. Economic Development There was a discussion on the benefits for Roanoke County from the Regional Partnership. Supervisor Robers suggested that the Partnership and the Convention Bureau send a monthly or quarterly report to the County showing what specific action is being taken on behalf of Roanoke County. There was overall agreement that marketing and public relations should be the main focus of the economic development effort. Mr. Hodge responded that the staff will put together a marketing strategy to bring back to the Board. 6. Communication The Board members expressed concern about communication, both between the board and staff and the staff and citizens. They requested that they be kept informed of actions, problems, and upcoming agenda reports. They advised that they had received complaints from citizens that the staff was not responding in a timely manner and was not knowledgeable about steps citizens may take on such issues as rezonings and violations. There was a discussion on using Roanoke County Today as a communication vehicle to inform the citizens on issues such as taxes, drainage, and how roads are taken into the Secondary System. Communication with various committees, commissions and 057= Ju l~ i a Q.~--- _ Kavanaugh. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: CERTIFICATION OF EXECUTIVE SESSION At 4:10 p.m., Supervisor Garrett moved to return to Open Session. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION 72889-1 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on July 28, 1989 pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia that such executive meeting was conducted in conformity with Virginia Law. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia hereby certifies that, to the best of each members knowledge: ~_ Auqust 8, 1989 O 5 9 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 August 8, 1989 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the first Tuesday, and the first regularly scheduled meeting of the month of August, 1989. IN RE: CALL TO ORDER Chairman Garrett called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard Robers, Supervisors Bob L. Johnson, Steven A. McGraw, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. Hubbard, Assistant County Administrator of Community Services and Development; Don M. Myers, Assistant County Administrator for Management Services; Joe Obsenshain, Assistant County Attorney; Mary H. Allen, Clerk; Anne Marie Fedder, Information Officer August 8, 1989 06 ~ oper ies on armington Drive. During 1988, Roanoke County was notified by one of the property owners on Farmington Drive that new culverts and a driveway entrances were being installed in Mudlick Creek by Mr. David Hauser. Mr. Hauser was requested by the County to remove his facilities or verify by a drainage study that the driveway and culvert were not causing drainage problems to other property owners. By letter dated March 1, 1989, Mr. Hauser was given until August 1 to resolve the concern and as of July 25th, Mr. Hauser has not addressed the problem. Mr. Henry requested that the Board authorize the County Attorney to file with the Circuit Court an injunction to require Mr. Hauser to complete the work. Supervisor Robers moved to approve the staff recommendation. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 2. Apyroval of new position in the Office of the Sheriff A-8889-2 Sheriff Michael Kavanaugh advised that the Governor has approved additional funding for ten emergency law enforcement positions and Roanoke County was chosen as one of the localities to receive one of these positions. The State Compensation Board will fund this position at $17,277 and additional funds of $869 August 8, 1989 o owing recor ed vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION 889-3 REVUESTING ASSISTANCE TO RESOLVE DRAINAGE PROBLEMS ON TANEY DRIVE WHEREAS, the residents living on Taney Drive have experienced flooding in their homes recently, and WHEREAS, efforts to correct this problem by maintaining the drainage pipes have not successfully resolved this problem. BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia respectfully requests that the Virginia Department of Transportation investigate the drainage problems on Taney Drive and that they make the necessary repairs under their maintenance program to alleviate the flooding problems. On motion of Supervisor Johnson, seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: FIRST READING OF ORDINANCES 1. Ordinance authorizing conveyance of rights of way in Hollins Community Development Project for acceptance into the State Secondary System. Assistant County Administrator Joseph Obenshain presented the staff report advising that property originally conveyed to Roanoke August 8, 1989 065 nveyance o surplus real estate on Route 1832 Barrens Road1 to the Virginia Department of Transportation. Mr. Obenshain presented the staff report. There was no one to speak on the ordinance and no discussion. Supervisor Nickens moved to adopt the ordinance. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None ORDINANCE 8889-4 ACCEPTING AN OFFER FOR AND AUTHORIZING THE CONVEYANCE OF SURPLUS REAL ESTATE ON ROUTE 1832 (BARRENS ROAD) BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is being made available for other public uses by conveyance to the Virginia Department of Transportation. 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on July 25, 1989; and a second reading was held on August 8, 1989, concerning the conveyance of certain real estate located along Route 1832 (Barrens Road) identified on Sheets 3 and 4 of the plans for Route 1832, State Highway Project 1832-080-196, C501. The conveyance of this real estate. consists of 566 square feet of land in fee, 305 August 8, 1989 O 6 = n orcemen an a S eriff's Department for jail and court coverage. He further requested that a report be brought to the August 22 meeting regarding whether there would be a state funding decrease by having a police department. He asked that this information be brought back in time for a possible referendum in November. The board members concurred with his recommendation by a unanimous voice vote. IN RE: CONSENT AGENDA Supervisor Johnson moved to approve the Consent Agenda. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION N0.8889-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That certain section of the agenda of the Board of Supervisors for August 8, 1989, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 inclusive, as follows: August 8, 1989 0 6 9 •. ere presen an P anner Jon Hartley advised that all members of the Planning Commission were present. 1. Economic Development Activities i.e Proposed Industrial Land Rezoninas Economic Developmen Director Tim Gubala present the report. He updated the Board and Planning Commission on the 75/25 policy. He advised that the Board directed the staff to complete a review of industrial sites and to make recommendations for further participation in industrial sites during the fiscal year. Supervisor McGraw stated he felt the County needed three staff people selling Roanoke County. In response to a question from Supervisor Robers, Mr. Hodge advised that they had not yet contacted the people from Northern Virginia. There was a discussion on better marketing efforts by the Regional Partnership on behalf of Roanoke County. 2. Zoning Ordinance Revision Update Planning Commission member Don Witt presented an update on the Sign Ordinance, reporting that a Sign subcommittee was formed in January 1989 made up of business men and individuals from the sign industry. They met for six months and have now come up with a proposed ordinance. Mr. Witt advised that the Planning Commission has been studying the sign ordinance and will hold a public hearing in September. He outlined the changes to the proposed ordinance. y -' August 8, 1989 0 7 _ p.m. a motion was seconded by Supervisor Robers, and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None Lee Garrett, Chairman ~- ~ 043 January 23, 1990 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 January 23, 1990 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of January, 1990. IN RE: CALL TO ORDER Chairman Robers called the meeting to order at 3:15 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Richard Robers, Vice Chairman 045 January 23, 1990 Supervisor Johnson: Expressed concern that according to the newspaper, certain Roanoke City funds which were earmarked for consolidation transition expenses may be used prior to 1993. He reported he has asked Roanoke City for a negotiations meeting to settle this issue. He further stated that he did not feel he could sign the agreement until this issue is settled in writing. Chairman Robers asked Supervisors Johnson and Nickens to report back following the negotiations meeting. Supervisor Eddy: (1) Reported that he had been advised by the County Attorney's Office that Bingo profits may not be taxed. He suggested including this in future legislative requests. (2) Also reported he had been advised by the County Attorney's office that the County Administrator has the authority to transfer up to $10,000 from one category to another, including contingency balances. He advised that he felt that the Board of Supervisors should have the only authority in the future to use the Board Contingency Fund. (3) Asked again for a telephone survey on Roanoke County Today and other communication methods with citizens. (4) Advised that several bills had been introduced in the General Assembly on the possibility of setting a cap on real estate assessments. He reported that he supports action by the General Assembly granting such authority to 047 January 23, 1990 General Assembly session, will change eligibility to retire to age 50 with 25 years of serve without reduced benefits. He advised that this plan will automatically take place without board action. Several board members expressed concern at taking this action before the budget process and without .knowledge of the costs and number of employees who would be eligible for the plan. Supervisor McGraw moved to adopt the resolution and staff recommendation. Supervisor Eddy offered a substitute motion to defer to the budget process to include the costs. The substitute motion carried by the following recorded vote: AYES: Supervisors Eddy, Nickens, Robers NAYS: Supervisors McGraw, Johnson 2. 1990 Roanoke Valley-Northern Virginia Economic Bridges Project. A-12390-3 Economic Development Director Tim Gubala reported that there have been ongoing economic development contacts between Roanoke Valley and Northern Virginia since 1986. As a result of a marketing trip on January 15-16 with representatives of George 04 9 January 23, 1990 A-12390-2 Mr. Hodge advised that a Police Chief should be hired by May 1, 1990, with full transition complete on July 1, 1990. Funds will be required for recruitment expenses, two months salary, office furnishings, repainting and re-striping of marked vehicles, and purchase of new uniforms, accessories, and office supplies. Mr. Hodge asked for an appropriation of $157,700 to cover the transition and implementation expenses, and authorization to implement the Police Department on July 1, 1990 or prior to that time, if necessary, and authorization to work with the Sheriff to allocate personnel, funds and equipment. Mr. Hodge further requested adoption of an ordinance amending this year's budget for $189,934 funds designated for capital expenses in the Sheriff's Office and reallocating the funds to the Police Department for the purpose of purchasing. vehicles for law enforcement. Supervisor Johnson moved to approve the staff recommendation. In response to a question from Supervisor Eddy, Mr. Hodge responded that the ordinance was added because the Sheriff was planning to purchase brown vehicles that would have to be repainted rather than white police vehicles. o~ ~ 1 L J ~ 1 J readings of the ordinance on June 14, 1989, pursuant to the provisions of Section 18.04 of the Roanoke County Charter; and WHEREAS, the capital outlay portion of this budget provides for the sum of $189,934 to be expended for emergency response vehicles and associated equipment for the Roanoke County Sheriff's Department; and WHEREAS, the voters of Roanoke County by referendum conducted on November 7, 1989, approved the creation of a County Police Force pursuant to Section 15.1-131.6:1 and the County has requested legislation from the General Assembly to authorize the creation and funding of such police force not later than July 1, 1990; and WHEREAS, it is the intention of the Board of Supervisors of Roanoke County, Virginia, to insure that the sum of $189,934 be expended for emergency response vehicles and associated equipment to serve the law enforcement needs of the citizens of Roanoke County. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance No. 61489-9 appropriating funds for the 1989-90 fiscal year budget for Roanoke County, Virginia, is amended and reenacted as follows: Funds related to the purchase of emergency response vehicles and associated equipment are being transferred from the Sheriff's Department and reappropriated to a new department for the Police Department. These funds, as stated in the original budget ordinance, are being transferred as follows: Policing and Investigation Capital 05 3 1. Request to establish dates for budget work sessions. Finance Director Diane Hyatt presented a list of tentative work sessions to discuss the budget. Supervisor Johnson moved to set the work sessions requested by the staff. The motion carried by a unanimous voice vote. IN RE: REQUESTS FOR PUBLIC HEARING AND FIRST READING FOR REZONING ORDINANCE - CONSENT AGENDA Supervisor Johnson moved to approve first reading of the following ordinances and to set the public hearings for February 27, 1990. The motion carried by a unanimous voice vote. 1. An ordinance to amend the Future Land Use Map designation of a 53.44 acre tract from Development to Principal Industrial and to rezone said property from R-E to M-1 for industrial development, located east of West Ruritan Road and north of Homestead Lane, Hollins Magisterial District, upon the request of the Roanoke County Board of Supervisors. 2. An ordinance to amend the Future Land Use Map designation of a 24.09 acre tract from Rural Village to Principal Industrial, and to conditionally rezone said property from M-2 to M-3 to construct and operate an asphalt batch mix plant, generally located south of Buck Mountain Road and east of the Blue Ridge Parkway in the Cave Spring Magisterial District. 3. An ordinance to rezone approximately 35 acres from R-1 to B-2, generally located south of I-81 and west of Plantation Road in the p55 0-12390-4 Assistant County Administrator John Chambliss reported that changes had been made to the contract as the Board had requested at the first reading, with a four year primary lease and a two year renewal option. He also advised there was no available space at the old William Byrd Junior High School to relocate Social Services. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, McGraw, Nickens, Robers NAYS: None ORDINANCE 12390-4 ACCEPTING THE OFFER OF AND AUTHORIZING THE EXECOTION OF A LEASE OF REAL ESTATE, OFFICE SPACE FOR THE ROANORE COUNTY DEPARTMENT OF SOCIAL SERVICES LOCATED IN THE CITY OF SALEM BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate, which includes a lease of office space, shall be accomplished by ordinance and pursuant to the authority found in Sections 15.1-262 and 15.1-897 of the Code of Virginia, 1950, as amended; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County the first reading on this ordinance was held on January 9, 1990, and the second reading was held on January 23, 1990, concerning the lease of office space for the use of the Roanoke County Department of Social Services in a building located at the southwest corner of Main Street and 057 January 23, 1990 Bridlewood Water system. the Falling Creek Water System and the Cherry Hill Water S}~stem and the transfer of the Falling Creek Water System to the Town of Vinton 0-12390-5 Mr. Hodge presented the staff report. In response to a question from Supervisor Eddy, Mr. Hodge responded that Roanoke County purchased the Falling Creek Water system and will transfer to Vinton as a cost saving measure to avoid both localities competing to purchase the system. Supervisor Nickens moved to adopt the ordinance upon second reading. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, McGraw, Nickens, Robers NAYS: None ORDINANCE 12390-5 AUTHORIZING THE ACQUISITION OF THE BRIDLEWOOD WATER SYSTEM, THE FALLING CREEK WATER SYSTEM AND THE CHERRY HILL WATER SYSTEM AND THE TRANSFER OF THE FALLING CREEK WATER SYSTEM TO THE TOWN OF VINTON WHEREAS, on November 4, 1986, the voters of Roanoke County approved at referendum the issuance of general obligation bonds to finance the costs of improving the County's public water supply; and, WHEREAS, $1,000,000 of this referendum were allocated to the purchase of selected private water systems and wells; and, WHEREAS, these bonds were issued March 1, 1988 through the Virginia Resources Authority, and the proceeds used to 05 9 r--.; Agreement with the Town of Vinton to allow the County to provide water services within the area designated by said agreement. 4) That the assignment of the County's right to acquire the Falling Creek Water System, or the subsequent sale of the Falling Creek Water System by the County to the Town of Vinton for the sum of One Hundred Twenty Thousand Four Hundred ($120,400.00) Dollars is hereby authorized and approved. The transfer of the Falling Creek Water System to the Town of Vinton is authorized pursuant to Section 16.01 of the Roanoke County Charter since it is being made available for other public uses. 5) That the sum of One Hundred One Thousand One Hundred ($101,100.00) Dollars is hereby appropriated from the 1988 General Obligation Bond proceeds to fund the purchases of the Cherry Hill Water System and the Bridlewood Water System in the amounts and for the purposes described herein. The full faith and credit of the County is pledged to the payment of this bond; however the County plans to pay this bond from the proceeds of the revenues from the County water system and Utility Enterprise Fund. That the sum of One Hundred Twenty Thousand Four Hundred ($120,400.00) Dollars for the acquisition of the Falling Creek Water System is hereby appropriated from the Utility Enterprise Fund. 6) That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these transactions, all of which shall be on form approved by the County Attorney. On motion of Supervisor Nickens, and carried by the following recorded vote: Ofi1 January 23 1gg0 - BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That certain section of the agenda of the Board of Supervisors for January 23, 1990, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Approval of Minutes - May 23, 1989 2. Approval of Minutes - January 3, 1990 3. Confirmation of Committee Appointments to the Mental Health Services of the Roanoke Valley Community Services Board, Library Board and Transportation and Safety Commission. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. Items L-2, L-3 on motion of Supervisor Nickens with the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Item L-1 on motion of Supervisor Nickens with the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: None ABSTAIN: Supervisor Eddy IN RE: REPORTS X63 January 23, 1990 now been reached. Mr. Covey reviewed the changes to the proposed ordinance. He requested approval of the ordinance adopting the Erosion and Sediment Control and adoption of a resolution adding a new section to the Design and Construction Standards Manual. In response to a question from Supervisor Nickens, Mr. Covey advised that they agreed to phase in the 10 and 25 year stormwater management design requirement after 60 days rather than make the effective date immediately because there are some projects already being developed that could not meet the requirements. Supervisor Eddy moved to adopt the ordinance and resolution with changes made to the manual that would improve the wording. Supervisor Nickens offered a substitute motion to approve the ordinance amended that developers post sufficient bond and that the 10-25 year standards become effective upon adoption. The motion was defeated by the following recorded vote: AYES: Supervisor Nickens NAYS: Supervisors Eddy, McGraw, Johnson, Robers Supervisor Eddy's withdrew his original motion and moved to adopt the ordinance. The motion was carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, McGraw, Robers NAYS: Supervisor Nickens Supervisor Eddy moved to adopt the resolution with the understanding that the manual be corrected with improved wording and be brought back to the Board of Supervisors for ratification. 06 5 T Part III, as published and amended through March 8, 1983, in haec verbs and the Code of Virginia, as amended, through such date, except for those more stringent local stormwater management criteria which the Board of Supervisors of Roanoke County, Virginia, may adopt by resolution and incorcorate into the manual of regulations and policies entitled " Design and Construction Standards Manual." 2.That these amendments, additions, and reenactment shall be in full force and effect from and after January 23, 1990, and that the effective date for this ordinance and the section of the "Design and Construction Standards Manual" concerning "10 Year Design Requirements" shall be in full force and effect from and after January 23, 1990. The "10 and 25 Year Design Requirements" of said Manual shall be in force and effect from and after March 23, 1990. On motion of Supervisor Eddy, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Robers NAYS: Supervisor Nickens RESOLIITION 12390-8 ADOPTING A NEW SECTION OF TSE DESIGN AND CONSTRIICTION STANDARDS MANUAL ENTITLED "STORMWATER MANAGEMENT CRITERIA" WHEREAS, the Department of Development is in the process of preparing a manual to assist the public, and especially the development community, for clarification of rules, regulations, and policies applicable to land development in Roanoke County; and WHEREAS, a Design and Construction Standards Committee os~ January 23, 1990 1990. The "10 and 25 Year Design Requirements" shall be in full force and effect from and after March 23, 1990. These stormwater management criteria shall apply to all plans which have not been approved by the Department of Development and Inspection on or before March 23, 1990. On motion of Supervisor Eddy to adopt resolution with improved wording in the manual, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Robers NAYS: Supervisor Nickens 190-2 Petition of Fralin and Waldron. Inc. to amend proffered conditions on approximately 3.9 acres, to construct an office park in accordance with a concept plan dated March 28, 1988, located on the north side of Route 419 at the intersection of Chaparral Drive in the Cave Spring Magisterial District. Planning Director Terry Harrington presented the staff report. He advised that the rezoning was originally approved in 1985. The differences between the rezoning approved with conditions and the actual building include the difference in height with the original request being for three stories and the development being built at five stories; the location of the building is different from that approved on the concept plan and there is now additional parking. The significant impact factors include: (1) the topography differs considerable from the 1985 plan because of filling to accommodate the altered location; (2) there has been additional commercial development along the 419 corridor; (3) the current site plan differs from the proffered 069 January 23~ 1990 proffered conditions. The petitioners have also agreed to make substantial improvements to downstream problems in Murray Run. Mr. Natt reminded the Board the this rezoning is similar to others in the 419 corridor, drainage will be improved and screening exceeds the County's ordinance even though it does not hide the building. Mr. Natt reported that this was not an effort by Fralin and Waldron to "sneak" changes by the neighbors and staff. He pointed out that the County approved the plans and the rezoning meets the comprehensive plan and 419 corridor plan. The following citizens spoke in opposition to the petition citing violation of the 1985 conditions, property devaluation, the future integrity of proffered conditions, increased flooding and traffic, and changes to the Land Use Plan, 1. Raymond Scher, 2360 East Ruritan Road 2. Linda LaeFever, 3608 Janney Lane, president of the Green Valley Civic Association. 3. J. Parker Swanson, 3720 Janney Lane, affiliated with the Green Valley Civic Association 4. Jerry Breeding, 3783 Colony Lane 5. Elfie Allman, 3726 Janney Lane presented a petition opposing the approval of the new conditions. 6. Roger Atkins, 3628 Janney Lane 7. Hoppy Peoples, 3587 Berryhill Drive 8. Ruth Mosely, 3425 Greencliff Road 9. W. G. Rosebro, 4712 Easthill Drive 10. David S. Courey, 3419 Ashmeade Drive 07 Tan~iarv. ~'2~ ~ Gon - - - REAL ESTATE LOCATED ON THE NORTH SIDE OF ROUTE 419 AT THE INTERSECTION OF CHAPARRAL DRIVE (TAX MAP NOS. 87.06-4-1 AND 87.06- 4-2) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF B-1, CONDITIONAL, TO THE ZONING CLASSIFICATION OF B- 1, CONDITIONAL IIPON THE APPLICATION OF FRALIN ~ WALDRON INC. WHEREAS, the first reading of this ordinance was held on December 19, 1989, and the second reading and public hearing was held January 23, 1990; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 3, 1990; and, WHEREAS, legal notice and advertisement has been provided as required by law; and WHEREAS, this property was rezoned from R-3, Multi- family Residential District, to B-1, Office District with proffered conditions, on August 13, 1985. BE IT ORDAINED by the Board of .Supervisors of Roanoke County, Virginia, as follows: DENIED on motion of Supervisor Robers, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None 190-3 Petition of amend the F'~ designation Preserve to acre parcel subdivision Aerospace Research Corporation to zture Land Use Plan map of a 28.05 acre parcel from Rural Development and to rezone a 22.5 from M-2 to R-1 to develop a located off Route 939 in the 073 recorded vote: AYES: Supervisors Eddy, Johnson, Nickens, Robers NAYS: Supervisor McGraw DENIAL OF ORDINANCE TO AMEND THE FOTURE LAND IISE PLAN MAP DESIGNATION OF APPROXIMATELY 28.05 ACRES LOCATED OFF OF ROUTE 939 (AEROSPACE ROAD) IN THE VINTON MAGISTER?A7. DISTRICT FROM RURAL PRESERVE TO DEVELOPMENT AND TO CHANGE THE ZONING CLASSIFICATION OF A 22.5 ACRE PARCEL FROM M-2 TO THE ZONING CLASSIFICATION R-1 IIPON THE APPLICATION OF AEROSPACE RESEARCH CORPORATION WHEREAS, the first reading of this ordinance was held on December 19, 1989, and the second reading and public hearing was held on January 23, 1990; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 3, 1990; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: DENIED on motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Nickens, Robers NAYS: Supervisor McGraw January 23, 1990 - _ _ __ day. He felt that this seemed to be an appropriate use for the space. Supervisor Eddy also expressed concern about the negatives in the staff report and felt the petition should be denied. Supervisor Nickens moved to deny the petition. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, McGraw, Nickens, Robers NAYS: None DENIAL OF ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 1.016 ACRE TRACT OF REAL ESTATE LOCATED GENERAT-TY BEHIND 3707 AND 3655 BRAMBLETON AVENUE (TAX MAP NOS. 77.09-4-52 AND 77.09-4-52.1) IN THE WINDSOR HILLS MAGISTERI_AT~ DISTRICT FROM THE ZONING CLASSIFICATION OF B-2 TO THE ZONING CLASSIFICATION OF M-1 WITH CONDITIONS UPON THE APPLICATION OF BRAMBLETON STORAGE CORPORATION WHEREAS, the first reading of this ordinance was held on December 19, 1989, and the second reading and public hearing was held January 23, 1990; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 3, 1990; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: Denied on motion of Supervisor Nickens, and carried by 475 the following recorded vote: January 23, 1990 o>> -- ~~ie Roanoke County Planning Commission held a public hearing on this matter on January 3, 1990; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .68 acre, as described herein, and located at 4920 Cove Road, (Tax Map Number 37.17-01-05) in the Catawba Magisterial District, is hereby changed from the zoning classification of B-2, General Commercial District, to the zoning classification of M-1, Light Industrial District. 2. That this action is taken upon the application of Professional Services Industries Inc. 3. That the applicant has voluntarily proffered in writing the following conditions which the Board of Supervisors hereby accepts: (1) No outside storage of materials. (2) Cosmetic improvements to the exterior of the building. (3) Plant new shrubs in front of the building. (4) The property will be used primarily for the sale of heating and air conditioning systems and guttering and related components, and for the inside storage and fabrication of materials incidental to such sales and for office, administrative and other purposes reasonably related to the activities above-described. (5) The total area of all business signs on the property will not at any one time exceed the sum of 1.25 January 23, 1990 BEING a part of the same property conveyed to William Kenney by deed dated July 26, 1971, which said deed is recorded in the aforementioned Clerk's Office in Deed Book 926, page 533. 5. That the effective date of this ordinance shall be January 23, 1990. On motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, Nickens, Robers NAYS: None ABSTAIN: Supervisor McGraw 190-6 Petition of Roanoke County Board of Supervisors to amend the Future Land Use Plan map designation of approximately 105 acres from Development to Principal Industrial and to rezone said property from R-E to M-1 for industrial development located between Route 11/460 and Carson Road in the Hollins Magisterial District.(PETITIONER HAS REQUESTED A CONTINtTANCE TO FEBRIIARY 27, 1990. IN RE: PUBLIC HEARINGS 190-7 Public Hearing to elicit written or oral comments for items to be included in the budget for 1990-91 fiscal year. Mr. Hodge reported that this public hearing is held prior to the budget process to allow citizens to have comment and input before the process begins. The following citizens spoke regarding the proposed budget: 079 1. Ruth Mosely, 3425 Greencliff Road, asked that extra January 23, 1990 os ~ -" ~ improvements bo Colonial Avenue and improvements to the ditch along the road. 3. Supervisor Robers requested that a letter be entered into the record from Roxy Fisher, 8671 Boones Chapel Road, asking for improvements to Boones Chapel Road. She indicated that improvements are planned for the beginning of the road but not the remainder. In response to a question from Supervisor Eddy regarding those roads referred to by the citizens, Mr. Henry advised that these roads are not in the Six-Year plan. He further advised that the roads now in the plan are the same as those in 1988 and no roads have been added. They have prepared a list of additional projects that the Board may wish to add, and the roads mentioned by the citizens are on that list. Supervisor Eddy reminded the citizens to get their road requests to their Board members, staff and VDOT before the work session which will be held on February 13, 1990. Supervisor Nickens pointed out that the Board has attempted not to politicize getting roads into the Six-Year Plan and that they rely on the expertise of the staff and VDOT on the - prioritization. He advised the citizens that with the limited funds available, they are not able to address most of the road problems. In response, Supervisor Eddy pointed out that the citizens have the right to have input into the process. 190-9 Public Hearinq and approval of resolution supporting the designation of property of Roanoke Rebos Inc. as exempt from taxation by the General Assembly of Virginia. A-12390-10 January 23, 1990 083 ~~ -- aa~onal tax revenue. Supervisor Nickens moved to adopt the prepared resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, McGraw, Nickens, Robers NAYS: None RESOLDTION 12390-11 ADTHORIZING THE ISSIIANCE AND SALE OF THE COIINTY OF ROANORE, VIRGINIA P,EVFNiTE ANTICIPATION NOTES, SERIES 1990 IN THE AMOIINT OF $9,000,000 AND SETTING FORTE THE FORM AND DETAILS THEREOF WHEREAS, Section 15.1-545 of the Code of Virginia of 1950, as amended, authorizes the Board of Supervisors of the County of Roanoke, Virginia ("Board") to borrow money for the purpose of meeting casual deficits in the revenue of the County of Roanoke, Virginia ("County"); and WHEREAS, the Board has determined that it is necessary and expedient to borrow $9,000,000 on behalf of the County and to issue its Revenue Anticipation Notes, Series 1990 therefor ("Notes") to meet casual cash flow deficits of the County; and WHEREAS, the County has heretofore held a public hearing on the issuance of the Notes in accordance with the requirements of Section 15.1-171.1 of the Code of Virginia of 1950, as amended, and the County desires to specify the form and details of the Notes and to-award the Notes to the bidder whose proposal results in the lowest interest cost to the County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia: 1. The Board of the County hereby determines that it is advisable to contract a debt and to issue and sell the Notes in a aggregate principal amount of $9,000,000. The issuance and sale of the Notes are hereby authorized. The proceeds from the issuance and sale of the Notes shall be used to meet casual cash flow deficits of the County. 2. The Notes shall be issued in fully registered January 23, 1990 Q the Treasurer+of the County or such agent as may be designated, shall issue and deliver the Notes to the purchaser or purchasers thereof. The officers and agents of the County are further authorized and directed to do all acts required by the Notes and by this Resolution for the full, punctual and complete performance of all things necessary for this borrowing. 4. Crestar Bank, Richmond, Virginia is appointed as Paying Agent and Registrar for the Notes. The principal of and interest on the Notes shall be payable in lawful money of the United States upon surrender of the Notes on the maturity date at the principal corporate trust office of the Paying Agent in Richmond, Virginia. 5. Upon surrender for transfer or exchange of any Note at the principal office of the Note Registrar, the County shall execute and deliver and the Note Registrar shall authenticate in the name of the transferee or transferees a new Note or Notes of any authorized denomination in an aggregate principal amount equal to the Note surrendered and of the same form and maturity and bearing interest at the same rate as the Note surrendered, subject in each case to such reasonable regulations as the County and the Note Registrar may prescribe. All Notes presented for transfer or exchange shall be accompanied by a written instrument or instruments of transfer or authorization for exchange, in form and substance reasonably satisfactory to the County and the Note Registrar, duly executed by the registered owner or by his or her duly authorized attorney-in-fact or legal representative. No Note may be registered to bearer. New Notes delivered upon any transfer or exchange shall be valid obligations of the County, evidencing the same debt as the Notes surrendered, shall be secured by this Resolution .and entitled to all of the security and benefits hereof to the same extent as the Notes surrendered. January 23, 1990 Q o --- au~ioized and id rected to immediately cause a certified copy of this Resolution, setting forth the form and details of the Notes, to be filed with the Circuit Court of the County pursuant to Sections 15.1-199 and 15.1-212 of the Code of Virginia of 1950, as amended. 11. This Resolution shall take effect immediately. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None 190-11 Petition of Frank and Mary E. Radford to appeal the Zoning Administrator's interpretation of proffers pertaining to the signage on two parcels: a. one located at the northeasterly corner of Peters Creek Road and Woodhaven Drive, Hollins Magisterial District. A-12390-12 Mr. Harrington reported that these rezonings were approved in 1988 with various conditions proffered. Conditions included design .and total square footage of the signage. The This issue concerns Mr. Harrington's interpretation of the proffer that the signage does not meet with the conditions. The applicants have appealed his decision as Zoning Administrator. He reviewed the signage conditions on the original rezonings for both the Woodhaven property and the Route 419 property, advising that the Woodhaven sign was limited to sixty square feet, while the Route 419 sign was limited to 30 square feet. Mr. Mahoney advised that the Board of Supervisors is January 23, 1990 089 Administrator's interpretation of the signage conditions of the property located at the intersection of Peters Creek Road and Woodhaven Drive. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, McGraw, Nickens, Robers NAYS: None b. one located at the northeast corner of Glen Heather Drive and Route 419, Windsor Hills Magisterial District. A-12390-13 This issue was discussed under (a) above. Supervisor Eddy moved to uphold the Zoning Administrator's interpretation of the proffered condition on the property located at the intersection of Glen Heather Drive and Route 419. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Johnson, McGraw, Nickens, Robers NAYS: None IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Ron Blandv. Commander Drive, spoke in opposition to the"NO LEFT TURNS"signs in Boxley Hills that were installed to decrease "cruising". He advised that several residents have been ticketed in the neighborhood and asked that the signs be removed and the tickets exonerated. 2. Tom Runions, Commander Drive, also spoke in January 23, 1990 09 i ADJOURNMENT ~- _ At 10:55, Chairman Robbers adjourned the meeting. R chard W. Robers, Chairman February 13, 1990 092 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 February 13 , 199 0 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the regularly scheduled meeting of the month of February, 1990. IN RE: CALL TO ORDER Chairman Robers called the meeting to order at 3:06 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Richard Robers, Vice Chairman Steven A. McGraw, Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. February 13, 1990 O Chairman Robers presented the resolution to Mary Lee Divers, Principal and Betty Massey, PTA President. Supervisor McGraw moved to adopt the prepared resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None RESOLUTION 21390-1 OF CONGRATULATIONS TO GLEN COVE ELEMENTARY SCHOOL FOR OUTSTANDING PERFORI~lANCE WHEREAS, Roanoke County has an outstanding school system, which has won many awards on the state and national level; and WHEREAS, the County schools continue to provide an excellent education at all levels to the students of the County; and WIHEREAS, the State Department of Education nominated Glen Cove Elementary School for participation in the U. S. Department of Education's Elementary School Recognition Program. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby commend the faculty, staff and students of Glen Cove Elementary School for outstanding performance; and FURTHER, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby extend its congratulations to Glen February 13, 1990 Q 9 6 level; and W~REAS, the County schools continue to provide an excellent education at all levels to the students of the County; and WHEREAS, the State Department of Education nominated Penn Forest Elementary School for participation in the U. S. Department of Education's Elementary School Recognition Program. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby commend the faculty, staff and students of Penn Forest Elementary School for outstanding performance; and FURTHER, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby extend its congratulations to Penn Forest Elementary School for their nomination in this national program. IN WITNESS WHEREOF, WE have hereunto set our hands and caused the seal of the County of Roanoke, Virginia, to be affixed this 13th day of February, 1990. On motion of Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None IN RE: NEW BUSINESS 1. Report of the NFPA and the Fire and Rescue February 13, 1990 gomery County and the meeting would be held February 25th. In response to a question from Supervisor Eddy, Mr. Hodge advised that information concerning false alarms would be brought back to the Board. Supervisor Nickens expressed concerns that the volunteers may not be willing to spend the night at the stations. Supervisor Johnson moved to receive and file the report. The motion carried by the following voice vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None 2. Request for approval of grant and matching funds for solid waste recycling program. General Services Director Gardner Smith reported that the Landfill Board has provided a $250,000 recycling grant for local government use in implementing recycling programs, based on a 35/65 landfill/local government percentage. The Landfill Board will provide $81,000 and Roanoke County will match that grant with $150,600. Staff plans to expand the current program to another 4,800 homes if the grant and funding is approved. Staff recommended that the County approve the grant and allocate $150,600 from the unappropriated fund balance. There was a discussion on using funding other than the unappropriated balance with Supervisor McGraw expressing supporting for reinstitution of the refuse collection fee. 098 Supervisor Nickens moved to include the request in the February 13, 1990 ~ ~ Q -- ------~ 21390-5 _ Mr. Hodge reported that the Commissioner of Revenue has recommended denial of this permit because. the organization has not paid the audit fee, as well as not conformed to other rules and regulations regarding bingo permits. However, the organization has now indicated their willingness to pay the audit fee and he recommends approval upon proper filing of the records, and receipt of the 1989 audit fee. He also expressed concern about the use of a fire and rescue building for bingo. Eugene Rhodes from the Fort Lewis rescue Squad and Wayne Compton, Commissioner of the Revenue were present. They advised that they had met, cleared up the problems, and Mr. Compton now recommended approval. Supervisor McGraw moved to approve the bingo permit. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None 5. Adoption of the Secondary System Six Year Construction Plan (1990-96) and Priorities for 1990-91. R-21390-6 R-21390-7 This item was discussed during a work session and adoption of the of the resolutions followed the work session. Supervisor Nickens moved to adopt the prepared February 13, 1990 ~ Q 2 --- 3. That a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency office along with a duly attested copy of said priority list of projects on the Secondary System Six Year Construction Plan by the Clerk to the Board. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: Supervisor Eddy RESOLUTION N0. 21390-6 APPROVING AND ADOPTING THE SECONDARY SYSTEM SIX YEAR CONSTRIICTION PLAN FOR ROANOKE COUNTY FOR THE PERIOD OF 1990-96 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board does hereby approve and adopt the Secondary System Six Year Construction Plan as set out on the attached summary and as reviewed and/or amended by the Board on February 13, 1990 in accordance with the provisions of Section 33.1-70.01, of the Code of Virginia, 1950, as amended; and 2. That a public hearing was held on January 23, 1990, to receive comments on the Secondary System Six Year Construction Plan for the period of 1990-96; and 3. That a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency office along with a duly .attested copy of the February 13, 1990 _ --- --- -------------- -"-- project In response to a question from Supervisor Eddy, Mr. Harrington advised the only cost to Roanoke County will be the utility hookup fee. Supervisor Johnson asked that Mr. Harrington make sure the citizens understand the entire process including eminent domain. Supervisor Robers moved to set the next public hearing for February 27, 1990. The motion carried by the following voice vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None IN RE: APPOINTMENTS 1. Grievance Panel Supervisor Eddy nominated Kenneth Lussen to serve a two-year term which will expire February 23, 1992. 2. Health Department Board of Directors Supervisor Eddy nominated Anne Renner to a two year term which will expire November 26, 1991. 3. Parks and Recreation Advisory Commission Supervisor Johnson nominated Karen Padgett to serve a 104 three-year term, representing the Hollins Magisterial District February 13, 1990 --AYES: ---Supervisors Jo~inson, Nickens i NAYS: Supervisors Eddy, McGraw, Robers cos Supervisor Nickens moved that in the 1989/90 budget,the County purchase no more vehicles for law enforcement and/or correction purposes other than those already approved by the Board. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Supervisor Eddy moved that the County Administrator be authorized to order 13 additional white vehicles to be used for law enforcement purposes to meet the 2/16/90 deadline for state purchases; with the understanding that the money would be appropriated from the 1990/91 budget and the further understanding that the motion is contingent upon reaching a suitable understanding between the County Administrator and Sheriff regarding the orderly transfer of all vehicles associated with the establishment of a police department. The motion was defeated by the following recorded vote: AYES: Supervisors Eddy, McGraw NAYS: Supervisor Johnson, Nickens, Robers (2) Suggested that the Board may want to authorize the County Attorney to represent the County in the law suit with Fralin and Waldron regarding the office building on Route 419. Supervisor Robers moved to authorize the County February 13, 1990 ~ U 8 -- -_ - -- ---- - ~motion carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: None ABSTAIN: Supervisor Eddy Supervisor Johnson moved to approve Item 5. Following discussion, Supervisor Eddy offered a substitute motion to defer this item to February 27 to allow staff to provide additional information. The substitute motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None RESOLUTION 21390-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for February 13, 1990, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes - June 14, 1989, June 27, 1989 2. Approval of Minutes - January 9, 1990, February 13, 1990 _ NAYS : None -- ----- IN RE: REPORTS 110 Supervisor Nickens moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1. Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance 3. .Board Contingency Fund 4. Report from Treasurer on delinquent tax collections. IN RE: RECESS At 5:15 p.m., Chairman Robers declared a recess. IN RE : RECONVENII~NT At 5:30 p.m., Chairman Robers reconvened the meeting. IN RE: WORK SESSIONS 1. Six-Year Plan Engineering Director Phillip Henry introduced Fred Altizer with the Virginia Department of Transportation. They February 13, 1990 ~ ~ 2 of the Planning Commission and Sign Subcommittee. He described the process of the developing the proposed sign ordinance. Don Witt who was on both the Planning Commission and Sign Subcommittee also spoke on the process. Neil Kinsey, a member of the Sign Subcommittee advised that the committee felt that adoption of this ordinance should be postponed until the new zoning regulations are complete and that the committee had some concerns about the proposed ordinance. Following discussion of the proposed ordinance, Supervisors Nickens advised that the sign subcommittee should have an opportunity to review their concerns with the draft. Mr. Hodge suggested that they prepare their concerns in writing to be addressed at a future meeting. Supervisor McGraw moved to continue the Work Session to February 27, 1990, to set the first reading of the ordinance on March 13 and the second reading and public hearing on March 27. The motion carried by a unanimous voice vote. IN RE: ADJOURNMENT Supervisor Eddy moved to adjourn until after the Roanoke County Resource Authority meeting at 7:00 p.m. The motion carried by a unanimous voice vote. IN RE : RECONVEN]EMENT At 8:35 p.m., Chairman Robers reconvened the meeting. February 13, 1990 ~ ~ 4 newsletters. Ms. Green presented costs to increase the distribution by adding the morning paper and Read and Shop. The Board members made several suggestions to improve distribution and suggestions for future articles, including distribution in grocery stores, more articles on schools, county departments, and upcoming board agenda items, features on taxes, where the taxpayer's dollars go, and highlighting the All America City award. Supervisor Eddy stated he felt that a less expensive distribution would be mailing the newsletter to those citizens who request it. IN RE: ADJOURNMENT At 9:05 p.m., Supervisor Johnson moved to adjourn. The motion carried by a unanimous voice vote. Richard W. Robers, Chairman d '~ February 20, 1990 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 February 20, 1990 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the third Tuesday, and a special meeting for the purpose of a public hearing. IN RE: CALL TO ORDER Chairman Robers called the meeting to order at 7:03 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Richard Robers, Vice Chairman Steven A. McGraw, Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. Hubbard, Assistant County Administrator of Community Services and Development; Don M. 115 February 20, 1990 - ose rest en s are opposed to becoming a part of the Town of Vinton if consolidation passes. 2. Mary L. Via, 3627 Kentland Drive S. W. was opposed to the agreement because of concern over school districts and the start-up costs. 3. Winton Shelor, 4348 Shelor Farm Lane, Salem, representing the Fort Lewis Civic League spoke in opposition and asked that they be given an opportunity to become a part of Salem if consolidation passes. 4. Don Terp, 5140 Appletree Drive, spoke in opposition to the proposed agreement. 5. Athena Burton, 4835 Glenbrook Drive S. W., spoke in opposition to the plan because of the loss of valuable land to Salem and because of the school district lines and service districts. She recommended going to the General Assembly to change the forms of government in the state. 6. Kenneth Tully, 8853 Bradshaw Road, spoke about the possible loss of hunting rights and other laws that are unique to rural areas of the County. 7. Roger Walker, 5444 Lamplighter Drive N. W., spoke in opposition and suggested that the entire Catawba District should have an opportunity to join Salem is consolidation passes. 8. Fenton F. Harrison, 1638 Weaver Road, a coach and teacher at Glenvar High School expressed concern about the electric power in the area that might join Salem, because Salem February 20, 1990 1)9 _ __ "13. Donna Dean, 258 Spring Grove Drive, was opposed to consolidation because the quality of education in Roanoke County might decrease. Supervisor Nickens requested that a letter be entered into the record from Jerry Anderson 4207 Sharolyn Drive S. W., who was opposed because of the start-up costs and the fact that under the plan the old city would have a majority on the school board that would determine attendance zones and the superintendent. Supervisor McGraw advised that, while he supports the concept of consolidation, if he votes for the proposed plan, it will be to put the issue before the voters, not because he supports this particular plan. Supervisor Eddy read a prepared statement in which he advised that he could not support the present plan because of the way in which the service districts and voting districts are arranged around the old city and old county boundaries with a majority of the representatives from the old city. He expressed concern that Roanoke County will not receive improved services under this plan. Supervisor Johnson advised that he would support going forward with the plan because he was opposed to sending the agreement to a citizens committee. He advised that he will not campaign for the plan but felt it was the best plan that could be negotiated. Chairman Robers thanked the members of the negotiating ACTION # A-31390-8.a ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 1990 AGENDA ITEM: Ratification of "Stormwater Management Criteria" Manual COUNTY ADMINISTRATOR' S COMMENTS: ~~.-y~-rk~n -~~~urr ~~ BACKGROUND• At the Board meeting held January 23, 1990, the Board adopted an Ordinance amending Chapter 8, "Erosion and Sediment Control" of the Roanoke County Code by amending Section 8-11(a), "Control Measures Generally," and a Resolution adopting a new section of the Design and Construction Standards Manual entitled "Stormwater Management Criteria." At that meeting, staff was directed to improve the wording of the "Stormwater Management Criteria" manual and to bring it back to the Board for ratification. SUMMARY OF INFORMATION: The staff has improved the wording of the manual without affecting its intent. The manual is attached for your review. STAFF RECOMMENDATION: Staff recommends ratification of the "Stormwater Management Criteria" manual. SU$PQITTED BY Arnold Covey, Dire~tbr Development & Inspectio APPROVED: Elmer C. Hodge County Administrator ~ :.3 ----------------------------------------------------------------- Approved ( x ) Denied ( ) Received ( ) Referred to ACTION Motion by: Bob L. Johnson motion to approve after discussion on pacTe 16 of the manual VOTE Eddy Johnson McGraw Nickens Robers No Yes Abs cc: File Arnold Covey, Director, Development & Inspections Phillip Henry, Director, Engineering Cliff Craig, Director, Utilities John Hubbard, Assistant County Administrator x x x x x TABLE OF CONTENTS Stormwater Management Criteria ~ 3 PAGE SECTION 500.00 Stormwater Management Criteria 500.01 Purpose .............................. 1 501.00 Definitions .......................... 2-6 502.00 Stormwater Management Requirements... 7 502.01 General Requirements ................. 8 502.02 Exemptions ........................... 9 502.03 Waivers .............................. ories Subject t Cate 9 502.03.1 g Specific Developmen to Waivers ........................ 10 502.03.2 Waiver Criteria for Non-Specific ..................... ories te C 11 502.03.3 .. g a Waiver Requests ...................... 11 502.04 Pro Rata Share - reserved............ 12 502.05 Pro Rata Share Values - reserved..... 12 502.05.1 Reserved ............................. 12 501.05.2 Reserved .....................•••••" ' 12 501.05.3 Reserved ............ ................ 502.06 Facilities in or Adjacent to Right-of-way ...................... 12 502.07 Easements ............................ 12 13 502.08 Final Plans - Subdivision/Site....... 502.09 Basic Criteria for Designing a Facility .......................... 13 502.10 Final Plans - Stormwater Management.• 502.11 Modifications ........................ 16 . 16 502.12 Fencing ............................. 00 503 General Requirements for Site Grading . 17 Plans ................................ 503.01 Building Permits ..................... 19 503.02 Legend ............................... 19 19 503.03 Policy Statement .................... 503.04 Townhouse Projects ................... 20 504.00 Conflicting Provisions Policy ...•••• 22 505.00 Disclaimer of Liability of County ... 23 00 506 Maintenance of Storm Drainage and . Management Systems ................... 24 506.01 Single Family, Townhouses, and Condo 24 Developments ...................... 506.02 Office, Shopping Centers, Rental Multi- Family, Mobile Home Parks, Commercial, Industrial and Institutional Development ...................... 25 Appendix ............................. 26 STORMWATER MANAGEMENT CRITERIA ~ - 3 500.00 500.01 PURPOSE 1. Inhibit deterioration of existing waters and waterways by requiring Stormwater Management Plans that will restrict postdevelopment runoff characteristics, as nearly as practicable, to be equal to or better than predevelopment runoff characteristics. 2. Establish procedures to administer all Stormwater planning. 3. Establish long-term responsibility for the maintenance of stormwater management installations. 4. Develop Design Standards to control Stormwater management installations in Roanoke County. 1 3 501.00 DEFINITIONS Special terms used in this Stormwater Management Criteria are defined as follows: ACRE-FOOT - Volume of water that would cover one (1) acre to a depth of one (1) foot. One acre-foot is equal to 43,560 cubic feet. ADE UATE CHANNEL - Manmade channel or pipe which is capable of conveying the runoff from a 10-year storm, without overtopping its banks or eroding the channel lining. Natural channel capable of conveying the runoff from a 2-year storm without overtopping its banks or eroding the channel lining. BACKWATER - (a) A flow retarding influence due to a dam, bridge, culvert, or another stream. (b) The increase in water surface elevation, due to a constriction, above the normal unconstricted elevation. BACKWATER CURVE - A particular form of the surface curve of a stream or water which is concave upward. It is caused by an obstruction in the channel such as an overflow dam. BRIDGE - A structure erected over a watercourse, depression, or obstacle. As distinguished from a culvert it is a large structure spanning a watercourse, the bed of which is left comparatively undisturbed. CHANNEL - An elongated depression having a definite bed and bank which serves to confine the flow of water. COEFFICIENT OF ROUGHNESS - A roughness factor in the Kutter, Manning (n), Hazen and other formulas expressing the 2 - ~ characteristics of a channel to handle flowing water. CONDUIT - A general term for any facility intended for the conveyance of water, whether open or closed. CONTROL SECTION - A section or a reach of a conduit or channel where conditions exist that make the water level a stable index of discharge. A control may be partial or complete. A complete control is independent of downstream conditions and is effective at all stages. An overflow dam or rock ledge crossing a channel are examples. Controls may be either natural or artificial. CULVERT - A closed conduit carrying water through a highway, railroad, or other embankment. A culvert is distinguished from a bridge by generally having the same material all around its perimeter, and having a regular, symmetrical shape. CUTOFF - A wall, collar, or other structure intended to reduce percolation of water along otherwise smooth surfaces, or through porous strata. DEBRIS - Any material, including floating trash or suspended sediment moved by a flowing stream. DIRECTOR - Director of Development and Inspections for Roanoke County. DISCHARGE - (a) The quantity of water, silt, or other mobile substances passing along a conduit per unit of time: rate of flow expressed as cubic feet per second, liters per second, million of gallons per day, etc. (b) The act involved in water or other liquid passing through an opening or along a 3 conduit or channel. (c) The water or other liquid which emerges from an opening or passes along a conduit or channel. DITCH - An artificial channel. DRAINAGE AREA - The drainage area of a stream at a specified location, measured in a horizontal plane, which is enclosed by a topographic divide such that direct surface runoff from precipitation normally would drain by gravity into the drainageway at that point. DRAINAGE BASIN - A geographical area or region that is so sloped and contoured that surface runoff from streams and other natural watercourses is carried away by a single drainage system by gravity to a common outlet or outlets. Also referred to as a watershed or drainage area. FLOOD PEAK - The maximum discharge of a particular flood at a given point along a stream. FLOOD PLAIN - (a) Any plain which borders a stream and is covered by its water in time of flood. (b) Stream bed areas subject to recurrent overflow or inundation. FLOOD ROUTING - Determining the changes in the rise and fall of floodwater as it proceeds downstream along a drainageway, including the effects of structures. FLOODWAY (100-year frectuency) - The channel of a river, stream or other watercourse and the adjacent land area that must be reserved to discharge a 100-year flood. FREQUENCY OF STORM - The anticipated period in years that will elapse, based on average probability of storms in the design 4 region, before a storm of a given intensity and/or total volume will recur. A 10-year storm can be expected to occur on the average of once every 10 years. FRICTION LOSS - The head or energy loss caused by the contact between a moving stream of water and its containing conduit. HEADWATER - (a) The water upstream from a structure. (b) The source of a stream. HYDRAULIC GRADE LINE - In a closed conduit, a line joining the elevation at which water could stand in risers. In an open conduit, the hydraulic grade line is the water surface plus the piezometric head. HYDROGRAPH - A graph showing for a given point on a stream or for a given point in any drainage system the discharge, stage (depth), velocity, or other property of water with respect to time. HYDROLOGY - The science dealing with the waters of the earth in their various forms; precipitation, evaporation, runoff, and ground water. IMPERVIOUS - Condition of a material that prevents significant percolation. INVERT - The floor, bottom, or lowest part in the cross section of conduit. PEAK DISCHARGE - The maximum instantaneous flow from a given storm condition at a specific location. PERCOLATION - The movement of water through soil. POSTDEVELOPMENT - Runoff conditions that may reasonably be 5 ~.7 ".~ expected or anticipated to exist after completion of the land development activity on a specific site or tract of land. PREDEVELOPMENT - Runoff conditions that exist at the time that plans for the development of a tract of land are approved by the plan approval authority. For staged development, the first item approved or permitted shall establish the time at which predevelopment conditions are fixed. In the case of land development by governmental agencies, the initiation of land acquisition shall establish the time at which predevelopment condition are fixed. RECEIVING NATURAL WATERCOURSE - Natural watercourse with definite banks and bottoms, with flow either intermittently or at all times. RUNOFF COEFFICIENT - The ratio of runoff to precipitation. RUNOFF CURVE NUMBER - (CN) An index developed by the United States Soil Conservation Service and used to represent the combined hydrologic condition and antecedent soil moisture. STORM SEWER - A sewer that carries only stormwater, drainage and other surface water, but not domestic sewage or industrial wastes. A storm sewer system consists of underground conduits, inlets, manholes, open channels, swales and special appurtenances. TAIL WATER - The water just downstream from a structure. TIME OF CONCENTRATION - The time it takes for runoff to travel from the hydraulically most distant part of the watershed to the point of reference. 6 ~ 3 502.00 STORMWATER MANAGEMENT REQUIREMENTS Except as listed elsewhere in these regulations, all subdivisions and developments requiring a site development plan occurring within Roanoke County shall, as a minimum, have either on-site or off-site stormwater management facilities adequate to reduce the peak discharge of drainage generated by postdevelopment 10-year frequency storms, to the peak discharge of drainage generated by predevelopment 2-year frequency storm conditions. In addition, these facilities shall reduce the peak discharge of drainage generated by a postdevelopment 25-year frequency storm to the peak discharge of drainage generated by a predevelopment 10-year frequency storm. The discharge criteria for both designs shall be met at all times. The point of stormwater discharge from the development shall be to a channel, storm sewer or receiving natural watercourse. No application for a preliminary or final plan of subdivision or site development plan shall be approved unless it includes an acceptable plan describing the manner in which erosion, sediment, and stormwater resulting from the development will be controlled or managed. This plan shall indicate whether stormwater will be managed on-site or off-site and the location and design criteria of facilities and type of management. No building permit shall be issued by the County for any site development until a stormwater management plan, or waiver in accordance with Section 502.03 for site development, has been approved by the Director as meeting all applicable requirements, except those developments and/or 7 ~ - activities exempted from these regulations by Section 502.02. 502.01 GENERAL REQUIREMENTS The land developer or owner shall provide a stormwater management plan as a part of every site plan and subdivision plan submission, unless a waiver of the requirements of the policy is approved by the Director, in accordance with applicable provisions of the Subdivision and Zoning Ordinances and the stormwater management requirements. When the County determines that additional storage capacity, beyond that required by the applicant for on-site stormwater management, is necessary in order to correct an existing problem, it may acquire from the applicant or owner additional land as may be necessary, and/or participate financially in the construction of the stormwater management facility to the extent that it exceeds the required on-site stormwater management plan. For purposes of clarity and administrative efficiency, the following conditions shall apply to these guidelines and the resultant plans developed under them: 1. Building on or resurfacing an existing impervious area shall not require stormwater management nor shall it be included as an additional impervious area. 2. Impervious area calculations for buildings shall include all overhanging projections such as eaves, canopies and porticoes. 8 .d 502.02 EXEMPTIONS Developments exempt from Roanoke County stormwater management plan submission requirements are: 1. Any minor land disturbing activity (grading) involving less than 1,000 cubic yards of earthwork and less than 10,000 square feet of disturbed area and which is promptly stabilized to prevent erosion and sedimentation. 2. Accepted agricultural practices permitted by the Erosion and Sedimentation Ordinance or in accordance with an approved Sedimentation and Erosion Control Plan. Examples of such practices in an agricultural zoning district are: plowing; nursery operations such as the removal or transplanting of cultivated sod, shrubs and trees, and tree cutting at or above existing ground; and logging operations leaving the stump, ground cover and root intact. 3. Individual private septic systems which do not alter the natural terrain. 4. Single family houses on platted lots of record unless stormwater management requirements are noted on the subdivision plat. 502.03 WAIVERS The Director may grant a waiver of the requirements for on-site stormwater management in the following instances. 9 .~ -3 502.03.1 SPECIFIC DEVELOPMENT CATEGORIES SUBJECT TO WAIVERS 1. Subdivision of detached single-family residences where the following limitations are met: Minimum Lot Size Maximum Subdivision Size 1 acre and 10 acres 1/2 acre and 5 acres 1/3 acre and 2 acres 2. Subdivisions or multi-family residential developments which total a maximum of two ( 2 ) acres and have a density of less than four (4) units per acre and parking is not provided in excess of the County requirement. 3. Residential subdivisions where all lot sizes are two (2) acres or greater. 4. Minor site development with less than 0.5 cubic feet per second increased peak discharge based on a 10-year frequency storm design. Owners or developers who have projects falling within these categories and who desire not to provide stormwater management for the site must request, in writing, that the requirements be waived. Any project which the Director determines is an addition, extension or modification to those developments listed in the above categories, which have been granted a prior waiver under this policy, shall be required to provide stormwater management for the entire site where the acreage limitations listed for each are exceeded by the subsequent addition, extension or modification thereto. 10 -~ 502.03.2 WAIVER CRITERIA FOR SPECIFIC CATEGORIES The Director shall evaluate all requests for waivers against the following criteria. No waiver shall be granted unless the Director certifies in writing that the proposed development meets at least one of the following criteria. Prior to making any such determination, the Director may require that the owner or developer provide information necessary to making such a determination. A waiver request of stormwater management will be evaluated based on the following conditions: 1. The hydraulic characteristics of the receiving stream or the environmental characteristics of the stream or the site are such that on-site management or detention of flows are contrary to sound engineering practices or detrimental to the environment; 2. The increased quantity or velocity of stormwater generated by the development will have a minor effect on the receiving stream. 502.03.3 WAIVER REQUESTS Each request for waiver will be considered individually by the Director. All applications for a waiver will receive a written response outlining the reasons for approval, or denial, within 30 days of receipt of all information requested by the Director. In reviewing the waiver application, the Director shall closely examine all storm drainage outfalls, receiving channels and channel capacities, velocities and other related storm drainage 11 ~=3 discharge considerations to determine the need for additional outfall treatment and/or channel protection needs. 502.04 RE UIREMENT FOR PRO RATE SHARE CONTRIBUTION - Reserved 502.05 PRO RATE SHARE VALUES - Reserved 502.05.1 Reserved 502.05.2 Reserved 502.05.3 Reserved 502.06 FACILITIES IN OR ADJACENT TO RIGHT-OF-WAY Stormwater management systems for certain types of developments located in or adjacent to a road right-of-way will only be approved if there is a well-defined method of maintenance approved by the Virginia Department of Transportation and the Director. 502.07 EASEMENTS All stormwater management facilities are designed as permanent systems and, therefore, will be bound by an easement or in its own lot of record. Access to the stormwater management facility shall not exceed a grade of 10 percent if unpaved or 18 percent if paved, and the easement shall be a minimum of 15 feet wide. 12 ,~=3 502.08 FINAL PLANS - SUBDIVISION/SITE Final stormwater management plans shall be submitted with final subdivision or site plans. Except when waivers are requested, plans shall be subject to the applicable review and notification procedures and time schedules. 502.09 BASIC CRITERIA FOR DESIGNING A FACILITY The basic criteria used in designing a facility shall be as follows: 1. The 2-and 10-year frequency storms will be used in determining predevelopment peak discharge. 2. The 10-and 25-year frequency storm will be used in determining the postdevelopment peak discharge. 3. Emergency spillways and ponds will be designed to pass a 100-year storm assuming that the principal discharge is inoperative. One (1) foot of freeboard will be provided above the 100-year storm peak discharge. The effect of a 100-year storm must be considered and resolved in the design of all stormwater management facilities. 4. Calculations shall be submitted that include, but are not limited to, the following: A. Soil Conservation Service (SCS) hydrographs showing the specified inflows and discharges. B. Depth versus volume of storage curve or chart. 13 C. Emergency spillway design calculations. D. Embankment design calculations. E. For proposed trenches or pits, percolation tests (certified percolation rates based on soil type) and calculations are required. The Director reserves the right to require any additional calculations or information which may be necessary to evaluate the design of the facility. 502.10 FINAL PLANS - STORMWATER MANAGEMENT The following information shall be included in the final stormwater management plan: 1. All information provided in the previous plan with any required changes. 2. All calculations, assumptions, and criteria used in the design of the storm sewer system and detention facilities. This includes, but is not limited to, time of concentration, runoff coefficient or runoff curve numbers and soil types. 3. All plans and profiles of proposed storm sewers and open channels including horizontal and vertical controls, elevations, sizes, slopes and materials. 4. Locations, dimensions and design details required for the construction of all facilities. 5. For all detention basins, a plot or tabulation of storage volumes with corresponding water surface elevations and 14 .rJ ~/ the basin outflow rates for those water surface elevations. 6. For all detention basins, hydrographs generated for the design storms under existing and developed conditions. 7. A description of the operation and maintenance requirements for all detention basins. 8. Finished contours of the project site. g. All information relative to the design and operation of emergency spillways. 10. Emergency routing or outfall shall be shown for 100-year frequency storm peak discharge in the event of failure of on-site drainage structures. 11. When major control facilities such as detention/retention basins are planned, soil structures and characteristics shall be investigated. Plans and data shall be prepared by a licensed professional engineer. Subsurface investigations shall be conducted by a professional engineer with experience and education in soil mechanics, and associated data shall be submitted. These submis- sions shall consider and offer design solutions for frost-heave potential, shrink-swell potential, soil bearing strength, water infiltration, soil settling characteristics, fill and backfilling procedures and soil treatment techniques as required to protect the improve- ments or structures. 15 ~3 12. Project specifications relative to erosion and sedimenta- tion control. 13. All deed restrictions, easements, and rights-of-way. 14. The ownership and maintenance responsibilities for all stormwater management control facilities during and after development. The identity of the responsible individual, corporation, association or other specific entity, and the specific maintenance procedures must be stated on the plan and plat. 502.11 MODIFICATIONS Modifications to an approved stormwater management plan which involves a change in control methods or techniques, or which involves the relocation or redesign of control measures, or which are necessary because soil or other conditions are not as stated on the approved application, shall be approved by the Director. 502.12 FENCING The County may require permanent fencing around a stormwater management facility if the facility is over four (4) feet deep, takes over two (2) hours to drain, the slope to the facility is in excess of 3:1, or the facility is in a congested area. Permanent fencing shall be a minimum of six (6) feet high, nine (9) gauge chain link fence or approved equal. 16 ~~ 503.00 GENERAL REOUIREMENTS FOR SITE GRADING PLAN Site plan review of grading plans shall be required for townhouse and multi-family residential, office, institutional, commercial, and industrial development involving new construction or expansion of existing development. The following are minimum requirements for such plans: 1. Spot elevations shall be shown at all building entrances, at driveway entrances, at all changes in grade of the driveway, and at each building corner. Walkout basements shall be indicated on the plans, showing the entrance and the appropriate spot elevations. 2. The minimum size allowed for a driveway culvert is 15 inches in diameter, and the inverts for the pipe must be shown. 3. All culverts must be designed to pass the 10-year storm. Culvert computations must be submitted with the grading plans. 4. Sidewalks, steps and landings must be shown on the plans. Sufficient elevations to clarify the plan must be specified. 5. The grading of the front of the site along with proposed cuts and fills must be shown, inasmuch as they define the ditch line and the location of the driveway culvert. 6. Erosion controls are required for all areas on the lot where the ground will be disturbed. The original erosion controls for the development site are satisfactory for 17 areas that will be covered as long as the erosion controls will not be removed (or the escrow release requested) until all the construction on the site is completed and the ground stabilized. 7. Site grading plans shall be to a scale of one (1) inch equal to 30 feet or less on sites with areas of less than five ( 5 ) acres . A scale of one (1) inch equal to 50 feet is the maximum that will be allowed for larger areas. All plans shall have two-foot contours defining site grading and must show the dimensions of the structures, lot dimensions, distances from structures to property lines, building restriction lines, and all other proposed changes at the time the plan is submitted. 8. All existing and proposed storm drainage and utility easements shall be shown. 9. The minimum site grade should be one percent (l~). Any vegetated swales on a site shall be at minimum one percent (1~) slope but should preferably be at least two percent (2~). Any swale with steep longitudinal slope must be properly stabilized. 10. All retaining walls over four (4) feet in height must be accompanied by structural plans and calculations certified by a Licensed Engineer. The grading plan shall also note where handrails will be required on any retaining wall as specified in the Virginia Uniform Statewide Buildinct Code. 18 T~~ 503.01 BUILDING PERMITS Site plans must be submitted and approved prior to the issuance of a building permit. Site plans shall be used to check the final grading prior to the issuance of the occupancy permit. The occupancy permit will be refused if the site plan and the site grading do not agree, unless such deviation has been approved in writing by the Director or his agent as being substantially in accordance with the intent of the site plan. 503.02 LEGEND A complete legend shall be included on the plans. 503.03 POLICY STATEMENT Designs for site grading, and the location and elevation of buildings, shall provide for protection of the buildings against flooding from storms exceeding the capacity of the normal design storm for which the drainage system is sized. Consideration of this factor will also provide protection against occasional blockage of pipes. Buildings shall not be located in depressed areas which will subject the buildings to flooding. A yard inlet in any such depression is necessary, but is not sufficient by itself since it can be blocked or its capacity exceeded. Con- sideration shall similarly be given to buildings located adjacent to street sags. The discharge of drainage through the internal areas of a site for the 100-year frequency storm shall be provided without flooding 19 ~3 of the buildings. Where site plans do not meet these requirements, the Director will request that hydraulic calculations be submitted proving the adequacy of the proposed plan. 503.04 TOWNHOUSE PROJECTS In townhouse projects, the following is a guide for design: (1) Site grading plans shall take into account the need for access to the rear of the townhouse lots. On townhouse lots, owners are likely to erect a fence along the rear property lines to enclose the maximum available area of their yard. If a cut or fill slope begins at the rear yard line, and fences are erected at the line, then pedestrian access is severely restricted. Good planning should provide for a strip or pathway area abutting the rear line of lots. (2) The location of yard inlets and drainage swales within the yards should be avoided. (3) The use and location of open ditches within townhouse areas shall be carefully considered from the viewpoint of ease of maintenance, prevention of an attractive nuisance for children, erosion, and the limitations they place on pedestrian access. Carrying the flow in pipes rather than open ditches mitigates many related problems. Where major channels are located within the project and pedestrian access is important, a pedestrian bridge with 20 ,~ 3 approved safety features shall be provided. (4) Where major channels are immediately adjacent to housing, fencing to restrict access to an attractive nuisance shall be considered. All channels shall be designed to prevent ponding of water. Flat bottom channels with minimum grades shall include a cross slope to a minor low flow channel in the bottom of the main channel. 21 504.00 rONFLICTING PROVISIONS POLICY ~ "~ Whenever any provisions of these Stormwater Management Criteria impose a greater requirement or a higher standard than is required in any State or Federal regulation or other provision of the Construction Standards Manual, or other County ordinance or regulation, the provisions of the Stormwater Management Criteria shall govern. Whenever any provisions of any State or Federal statute or other provision of the Construction Standards Manual or other County ordinance or regulation impose a greater requirement or a higher standard than is required by the Stormwater Management Criteria, the provisions of the State or Federal statute or other provisions of the Construction Standards Manual or other County ordinance or regulation shall govern. 22 -~ 505.00 DISCLAIMER OF LIABILITY OF COUNTY The degree of flood protection required by this article is considered reasonable for regulatory purposes. Larger floods may occur on rare occasions, or flood heights may be increased by manmade or natural causes, such as bridge openings restricted by debris. This article does not imply that areas outside the 100- year flood plain or land uses permitted within such districts will be free from flooding or flood damages. Additionally, the grant of a permit or approval of a site, subdivision or land development plan in an identified flood hazard area shall not constitute a representation, guarantee or warranty of any kind by any official or employee of the County of the practicability or safety of the proposed use and shall create no liability upon the County, its officials or employees. 23 506.00 '~.AINTENANCE OF STORM DRAINAGE AND STORMWATER ~NAGEMENT SYSTEMS Easements shall be dedicated during the land development process when the topography and the natural drainageways are altered. Drainage easements are required for the maintenance of storm sewer systems, open channels as defined by the Virctinia Erosion and Sediment Control Handbook, improved drainageways, and for stormwater management facilities. Access easements are necessary to maintain a drainageway, stormwater management facilities, or storm sewer system located on private property. Furthermore, drainage easements are intended to restrict private property owners from disturbing land contained in the easement in such a manner as to alter the drainageway to the detriment of neighbors upstream or downstream. Similarly, easements for underground pipes assure that no other permanent structures will be allowed. The purpose of this section is to define the responsibility for the maintenance of storm drainage and stormwater management facilities located in the dedicated easements. Public maintenance responsibility will not be accepted for detention/retention facilities with a permanent pool, or for underground storage tanks. 506.01 SINGLE FAMILY TOWNHOUSE AND CONDOMINIUM DEVELOPMENTS The maintenance of the storm drainage systems and stormwater management facilities located in properly dedicated easements will be the responsibility of the related Homeowners' Association or 24 . ~~ property manager'. Roanoke County may accept maintenance respon- sibility for storm drainage facilities which are in open common areas with adequate access, all subject to written application and consideration on an individual basis. The following note shall be added to the easement plat: "The Homeowners' Association or property manager of this development shall assume the maintenance responsibility of the storm drainage system and of the stormwater manage- ment facility located therein, and contained within an easement properly dedicated." The note shall be modified accordingly where maintenance of the storm sewer system is accepted by the County. 506.02 OFFICES SHOPPING CENTERS, RENTAL MULTI-FAMILY DWELLINGS, MOBILE HOME PARKS COMMERCIAL INDUSTRIAL AND INSTITU- TIONAL DEVELOPMENT For maintenance of storm drainage systems and stormwater management facilities located in commercial, office, industrial, rental multi-family dwellings, mobile home parks or similar uses, the following note shall be added to the plat: "The owner of fee title to the property on which an easement is shown is responsible for maintenance of the storm drainage and stormwater management facilities located therein." 25 1 PLAN REVIEW CHECR LIST APPENDIX `~ Yes No I. PLANS _ _ 1. North arrow and scale shown on each sheet. (Minimum scale: 1"=50' unless otherwise noted) _ 2. Centerline, _ _ curve data, _ _ stations, - lot lines & numbers shown. _ _ 3. R/W lines including dimensions (radius or radial lines) shown. _ _ 4. Slope easements for slopes where slopes exceed proposed right-of-way limits shown. _ _ 5. Names of adjacent subdivisions and/or property owners denoted. 6. Development limits shown. _ _ 7. Existing state route numbers and street names shown. _ _ 8. Approved or proposed street names shown. 9. Destination of routes and streets shown. _ _ 10. Radii for easements, turn-arounds, cul-de- sac, flares, etc., shown. 11. Guardrail where needed shown. _ _ 12. Vicinity map shown with location referenced 0.01 mile to nearest intersection. 13. General notes. 14. Location of paved ditches by station shown. 15. Entrance pipe sizes shown for each lot. 16. Proposed drainage layout and description shown. 26 Yes 1~0 17. Erosion control stone and type shown. _ _ 18. Channel change and outlet ditches and easements shown. _ 19. Zoning shown. _ _ 20. Projected traffic count for each street between intersections shown. _ _ 21. Spot elevations in difficult sages, i.e. intersections, turn arounds, etc. _ _ 22. Lighting fixture; mounting height, lamp lumens (mean rating) -3 II. PROFILE AND GRADE 1. Existing ground line shown. 2. Grade line (mainline and connections) shown. a. ~ of grade, CG, VC, and VSD shown. b. finished grade elevations (50' on tangent, 25' on vertical curve). c. station on profile agrees with plan stations. d. name of streets shown. e. grade line extended 250' beyond development boundary where appropriate. f. minimum grade: 0.5~ curb & gutter and 1.0$ for shoulder and ditch section. g. maximum of 7$ for turnarounds. 3. Invert elevations on proposed drainage structures shown. 4. Profile and grades for outfall ditches shown. 5. Grades for special channels and ditches shown. 6. Profile for proposed storm sewers shown (hydraulic grade line to be included where applicable). 7. Site distance at intersection and entrance satisfactory. 27 III. GRADING PLAN (Minimum scale: 1"=30' up to 5 acres and 1"=50' over 5 acres) Yes No 1. - - 2. _ _ 3. a. 4. 5. 6. 7. 8. Existing contours shown. Proposed grading contours shown. Contour of computed headwater shown. 100-year flood elevation for drainage greater than 100 acres. Foundation elevations of buildings shown if questionable. Design layout for drainage system shown. Parking, loading berths, and dumpster enclosures. Landscaping. Screening and buffer. IV. TYPICAL SECTIONS - Geometrics shall be governed by traffic counts 1. Projected traffic count shown for each street between intersections shown. 2. Centerline shown. 3. Point of finished grade noted. 4. Surface* Base* Subbase* a. width- - a. width - - a. width - - b. cross b. cross b. cross slope- - slope - - slope - - c. type - - c. type - - c. type - - d. depth- - d. depth - - c. depth - - (*According to secondary roads current criteria) 28 i ~~~ Yes two 5. Shoulders Ditches Slopes a. cut _ a. width _ _ a. ratio noted _ _ b. fill - _ b. depth _ _ b. rounding- _ c. slope c. slope c. seeding- _ ratio ._ _ ratio _ - _ _ 6. Same as above for each different road typical section required. _ _ 7. Channel changes, outlet and inlet ditches shown. _ _ a. bottom width _ _ b. side slopes _ _ c. depth _ _ d. length _ _ e. if lined, show depth & type of lining f. computation _ _ 8. Special design typical sections included. _ _ 9. Stations to which typical sections apply shown under typical section. 10. Driveway entrances. V. DRAINAGE GENERAL _ _ 1. Existing or proposed drainage easements shown water course. _ _ 2. Direction of flow by arrows for pipe and ditches shown. _ _ 3. Drainage areas in acres (Supported by outlined contour map). - _ 4. Pipe sizes to be in accordance with standard sizes. _ _ 5. Items not Virginia Department of Transportation standards are to be detailed. _ _ 6. Type of pipe to be installed (on and off right-of-way noted). a. Design cover shown. 29 ~~ _ _ 7. Design computation computed according to current Virginia Department of Transportation criteria included. 30 ~~ ~ AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 1990 RESOLUTION 31390-8.b REQUESTING ACCEPTANCE OF WINESAP DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Winesap Drive, from its intersection with McIntosh Lane (Route 1089) to the cul-de- sac, to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of a certain map known as The Orchards Section 3, Applewood Subdivision which map was recorded in Plat Book 10, Page 54, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on April 13, 1987 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of- way for drainage. 3. That said roads known as Winesap Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or t highway by the Virginia Department of Transportation. On motion of Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None A COPY TESTE: %~GL/Z-ty ~. ~ Mary H. llen, Clerk Roanoke County Board of Supervisors cc: File Phillip Henry, Director, Engineering Arnold Covey, Director, Development & Inspections, and copy for Virginia Department of Transportation ITEM NUMBER ~T -_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 1990 SUBJECT: Acceptance of Winesap Drive, from its intersection with McIntosh Lane to the cul-de-sac, into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: F & W Community Development Corp. the developer of the Orchards, Section 3, Applewood, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.14 miles of Winesap Drive, from its intersection with McIntosch Lane to the cul-de- sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and find the road is acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staf f recommends that the VDOT requesting that they intersection with McIntosh to Road System. the Board approve a resolution to accept Winesap Drive, from its the cul-de-sac into the Secondary SUBMITTED BY: ~~ Phillip T. Henry, E. Director of Engineering APPROVED: ~~~ Elmer C. Hodg County Administrator "/ Approved ( ) Motion by: Denied ( ) Received ( ) Referred to ACTION VOTE No Yes Abs Eddy Johnson McGraw Nickens Robers :~ =y NORTH 1 16 ~' ,~ u b ~.~ 15 ~ ,~ ~ w ~ O'` I ~ I: 1a~N i ` ~_ ~ 14 ~ ~ i / /J Q ~~~ W w 13 $ ~ ~ ss +~ ~ 12 ~ ~ ~ ~~ a 42 .~ / I T ~~, T ~} ~ ~ ~ /0 2 1 I ~' ~ + ~~ • P r ~ r~ ~ ~ sue' 4 eso y~ 'p Yr I O p ~ +r.os N ~ ti ~~ • d' ~ 5 * • ~ ~~ ' ~ r a,.,s mss ! y~ 8 $' i sJ ~ . ~ ~ 9 d 7 .. ~.•' ~ N ~'~ '~? ^ O I 1~ + L ~ u r{ ^ 8 ~$' ~ 38 . 34 ~ ~ ~ ~hJ ~ ~ ~ o~ ..O ~ J PROPOSED ADDITION SHOWN IN GREY DESCRIPTION: 1) Winesap Drive (Route 1084) from the intersection of Mcintosh Lane (Route 1089) to cul-de-sac. LENGTH: (1) 0.14 Miles RIGHT OF WAY: (1) 50 Feet ROADWAY WIDTH: (1) 37 Feet SURFACE WIDTH: (1) 32 Feet SERVICE: (1) 17 Homes Acceptance of Winesap Drive, from its COMMUNITYSBRVICES lnteresection with McIntosh Lane to the ANDDis'VELOPNENT Cul-de-sac, into the Virginia Department ~- ~~ of Transportation ~ 3 s,. AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 1990 RESOLUTION REQUESTING ACCEPTANCE OF WINESAP DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Winesap Drive, from its intersection with McIntosh Lane (Route 1089) to the cul- de-sac, to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have heretofore been dedicated by virtue of a certain map known as The Orchards Section 3, Applewood Subdivision which map was recorded in Plat Book 10, Page 54, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on April 13, 1987 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said roads known as Winesap Drive and which is shown on a certain sketch accompanying this Resolution, be, and 4 the same are hereby established as public roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. 5 ACTION NO. A-31390-8.c ITEM NUMBER ~"'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 1990 AGENDA ITEM: Acceptance of Twin Mountain Circle (Route 2020) into the Secondary System by the Virginia Department of Transportation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has received acknowledgement that the following road has been accepted into the Secondary System by the Virginia Department of Transportation effective March 2, 1990. 0.14 miles of Twin Mountain Circle (Route 2020) Respectfully submitted, Approved ~ by, `~-~1 ~~ .~ ~ ,,,-rite ~1 ~ir'~ Mary H. Allen Elmer C. Hodge Clerk -- County Administrator ------------------------------- ------------------------------- ACTION VOTE Approved (~ Motion by: u~r ~, a ehnsen No Yes Abs Denied ( ) Eddy x Received ( ) Johnson x Referred ( ) McGraw x To ( ) Nickens x Robers x cc: File Phillip Henry, Director, Engineering ~.. DEPARTMENT OF TRANSPORTATION 7407 EAST BROAD STREET RAY D. PETHTEL RICHfv10ND, 23279 OSCAR K. MABRY COMMISSIONER DEPUTY COMMISSIONER March 2, 1990 Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P. 0. Box 29800 Roanoke, VA 24018-0798 MEMBERS OF THE BOARD: As requested in your resolution dated October 24, 1989, the following addition to the Secondary System of Roanoke County is hereby approved, effective March 2, 1990. Route 2020 (Twin Mountain Circle) - From Route 1079 to Northeast cul-de-sac. Sincerely, ~~~ ' Oscar K. Mabry Deputy Commissioner 0.14 Mi. TRANSPORTATION FOR THE 21ST CENTURY ACTION NO. A-31390-8.d ITEM NO. `./ ~'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 1990 AGENDA ITEM: Donation of a water line easement from Mitchell S. Kaneff to the Board of Supervisors of Roanoke County, Virginia COUNTY ADMINISTRATOR' S COMMENTS : ~..~yc~-rt.~r•.~~° (x-~c.2.~~~~'r"L'~ SUMMARY OF INFORMATION: This consent agenda item involves the donation of a water line easement from Mitchell S. Kaneff to the Roanoke County Board of Supervisors. The easement is located on a tract of land located in the Bonsack Industrial Park, and is shown on a plat made by the Roanoke County Engineering Department, dated November 7, 1990, said tract is designated on the Botetourt County Land Records as Tax Map No. 112-4. The location and dimensions of this donated easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this water line easement. Respectfully submitted, ~'~,~~ Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved (x ) Motion by Rah r. _ .7c~hn Gin Eddy x Denied ( ) Johnson x Received ( ) McGraw x Referred Nickens x to Robers x cc: File Paul Mahoney, County Attorney Cliff Craig, Director, Utilities THIS DEED OF EASEMENT, made this _ day of , 1990, by and between MITCHELL S. KANEFF, homme sole, Grantor; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, Grantee; and ELMER C. HODGE, County Administrator of Roanoke County, Virginia, party of the third part. WITNESSETH That for and in consideration of the sum of One Dollar ($1.00), and other good and valuable consideration, the receipt of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY unto the Grantee, its successors and assigns, the following described easement, to-wit: A perpetual RIGHT and EASEMENT, twenty (20) feet in width, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a water line or lines and related improvements, together with the right of ingress and egress thereto, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated September 13, 1989, and recorded in the Clerk's Office of the Circuit Court of Botetourt County, Virginia, in Deed Book 365, page 640, and designated on the Botetourt County Land Records as Tax Map No. 112- 4. The location of said easement is shown and designated as "20' WATERLINE EASEMENT' upon the plat, dated November 7, 1989, made by the Roanoke County Engineering Department, attached hereto and incorporated herein. TOGETHER WITH a temporary construction easement of an additional fifteen (15) feet for use as a temporary work space and to allow for necessary grading during any phase of construction, reconstruction, repair, or replacement of the water line or lines and related improvements. This conveyance is subject to all easements and liens of record, including but not limited to the access easement described in the deed dated November 21, 1988, between the Greater Roanoke Valley Development Foundation and the Roanoke Valley Development Corporation and Appalachian Power Company recorded in the aforesaid Clerk's Office in Deed Book 355, page 409. The Grantee agrees, as evidenced by acceptance hereof, to restore and repair any damage to the ground surface which may be damaged in the construction of, or in the course of any subsequent entry in relation to, said project. The Grantor agrees that the Grantee will not be expected to restore the property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate, at Grantee's expense, with the Grantee in effectuating such restoration. The Grantor further covenants that no building, structure, pavement or sidewalks, fence, trees and shrubbery, or other improvements of any kind whatsoever, shall be erected upon or within the easement herein granted without the written consent of the Grantee, which consent will not be withheld unreasonably. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the property by the Grantee shall remain the property of the Grantee. It is agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the said water line or lines and related improvements and to cut and clear all undergrowth and other obstructions, in and along the easement or adjacent thereto, that may in any way endanger or interfere with the proper use of the same. The Grantor, by the execution of this instrument, acknowledges that the plans for the aforesaid water line or lines and related improvements as they affect his property have been fully explained to him or his authorized representative. The easement herein granted is in addition to, and not in lieu of, any easement for right- of-way now in existence or which may be acquired in the future. The Grantor covenants and agrees for himself, his heirs, successors, and assigns 2 that the consideration aforementioned shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement herein granted so long as such location, construction, operation, maintenance or reconstruction is performed in accordance with the terms of this deed. To have and to hold unto the Grantee, its successors and assigns forever. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, parry of the third part, hereby joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the real estate conveyed herein pursuant to Ordinance No. adopted by the Board of Supervisors of Roanoke County, Virginia. WITNESS the following signatures and seals: (SEAL) MITCHELL S. KANEFF Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA Vickie L. Huffman Assistant County Attorney gy (SEAL) Elmer C. Hodge County Administrator 3 State of Virginia, County/City of Roanoke, to-wit: The foregoing instrument was acknowledged before me this _ day of 1990, by Mitchell S. Kaneff, homme sole. Notary Public My commission expires: State of Virginia, County/City of Roanoke, to-wit: The foregoing instrument was acknowledged before me this _ day of , 1990, by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: 4 ACTION NO. A-31390-8.e ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 1990 AGENDA ITEM: Request for approval of a Raffle Permit from the Botetourt Jaycees COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Botetourt Jaycees have requested a Raffle Permit for a raffle to be held in Roanoke County on April 21, 1990. This application has been reviewed by the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Elmer C. Hodge Clerk to the Board ----------------------------------------------------- ACTION VOTE Approved (X) Motion by: Bob L. Johnson No Yes Abs Denied ( ) Eddy ~- Received ( ) Johnson ~_ Referred ( ) McGraw ~_ To ( ) Nickens ~. Robers X cc: File Bingo/Raffle File COUNTY OF ROANOKE, VIRGINIA COMMISSIONER OF THE REVENUE APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO Application is hereby made for a bingo game or raffle permit. This ;application is made subject to all County and State laws, ordinances, rules, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the under- signed applicant and which shall be deemed a condition under which this permit is issued. All applicants should exercise extreme care to ensure the accura- cy of their responses to the following questions. Bingo games and raffles are strictly regulated by Title 18.2-340.1 et. s~e_q. of the criminal statutes of the Virginia Code, and by Section 4-86 et. seq. of the Roanoke•County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investiga- tion prior to granting a bingo or raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. .Any person violating county or state regulations concerning these permits shall be guilty of a Class 1 misdemeanor. Any person who uses any part of the gross receipts from bingo or raffles for any purpose other than the lawful religious, charitable, community, or educational purposes for which the organization is specifi- cally organized, except for reasonable operating expenses, shall be guilty of a Class 6 felony. THIS APPLICATION IS FOR: (check one) RAFFLE PERMIT ~ BINGO GAMES Name of Organi Street Address ,~ Mailing Address ``~~ ~, ~~ j ~, Y~i-gntOke~~(~. a1~tO1~ City, State, Zip Code_ ~,~.~~.~,,~~~ ~~~, ~~nA~ Purpose and Type of Organization ~~,.~_ ~~„~,~- .~,o.~,~s~. ~ ~R r~~,~~ When was the organization founded? fCJ~_ 1 Roanoke County meeting place?~ T~ ~Q~R~~,~~ CP`g~,~,~~o,J ~~ Has organization been i existence in Roanoke County for two con- tinuous years? YES n NO Is the organization non-profit? YES ~/ NO Indicate Federal Identification Number # Attach copy of IRS Tax Exemption letter. ~n/Pi~~ Officers of the Organization: President: C, Vice-President ~ ~, (~ Address: _ ? t~o~ ~,~'u~QA~ C%/~' Address: X12? „~~~.}t~-J ~',,r. ~o~~~Kc~ ~ y~ ~ y'~~ 9 ~~~ka ~,a ~~ I a Secretary: ~; ~~ Treasurer:~ Address ~r ~', ~mr~ ' - S &~'~ I Z~ Address : ~~T, 1' 8UX .~~, Member authorized to be responsible for Raffle or Bingo opera- tions: Name ~ ,l~ F 4 ~ ~ Home Address 1-}),~,,~ ~j ~.,~,~~ ,~ f~~.~,yg- R~, a~}~~~ Phone ~(~-~~~~ Bus. Phone~'~~1~.-~?OD~{+ A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBER- SHIP MUST BE FURNISHED WITH THIS APPLICATION. Spec1ific location where Raffle or Bingo Game is to be conducted. ~ol~c~a~INN ~"flR~p~ RAFFLES: Date of Drawing ~A'PRIL Z ~ Time of Drawing ~~I~UP~ BINGO: Days of Week & Hours of Activity: Sunday Monday Tuesday Wednesday _______Thur sda y Friday Saturday From To From To From To From To From To From To From To 2 State specifically lothehelannedeor intended usegofRthelproceedse used. List in detai P Use estimates amounts if necessary. GI~ 1 T~~~1 ~ ~ 0!` Urt1tJ~1 /~iQ1 Y~G-Gr0 ~ t//L ~k'G`r~! -~ ~l rev U~, P~Q ~ ~~~~~~~ ~1~~/ac~~~ ,~4s~s~ ~ i a ~TiaN ~.A/,v ~A~~~~~ cf ~"~ C ~.M/~ c~~ . ~~ y~~~2- ~~ ~r,~5 ~ ~~ C ys~T~C ~'j~~uS/S t~ ~~ ~~a, ca(~ ~~ ~ 5~~ , o ~~ S~c~~~. ~ ~ -~ ~17~, c~ c~ -.~ ~ ~' ~ . U° ~~ 3 BINGO: Complete the following: Legal owner(s) of the building where BINGO is to be conducted: Name: Address: County State Zip Is the building owned by a 501-C non-profit organization? Seating capacity for each location: Parking spaces for each location: ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1 - 19 1. Gross receipts from all bb calendarlqua teroforeprior calenf Bingo games or Instant Bingo y dar year period. INSTANT BINGO BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total Total 2, Does your organization understand erson orsfirm,o associaf law to enter into a contract with any, p tion, organization, partnership, or corporatign of any clasorfcon- tion whatsoever, for the purpose of organizin , managing, ducting lingo Games or Raffles? 3, Does your organizatrecei is andad~sbursementsspertaining ato file complete records of p Bingo games and Raff ner~ofnthe Revenue? reco?ds are subject to audit by the Commissi• 4, Does your organizatienhas t he righttto go uponothes premises the Revenue or his designe ame or raffle, on which any organization is conducting a Bingo g to perform unannouncedintained fo r Bingoegames o~rraffles? 11 re- cords required to be ma 4 5. Does your organization understand that a Financial Report must be filed with the Commissioner of the Revenue on or before the first day of November of each calendar year for which a per- mit has been issued? V~.S 6. Does your organization understand that if gross receipts ex- ceed fifty thousand dollars during any calendar quarter, an addi- tional Financial Report must be filed for such quarter no later than sixty days following the last day of such quarter? 7. Does your organization understand that the failure to file financial reports when due shall cause automatic revocation of the permit, and no such organization shall conduct any Bingo game or raffle thereafter until such report is properly filed and a new permit is obtained? VCrS 8. Does your organization understand that each Financial Report must be accompanied by a Certificate, verified under oath by the Board of Directors, that the proceeds of any Bingo game or raffle have been used for these lawful, religious, charitable, commu- nity, or educational purposes for which the organization is spe- cifically chartered or organized, and that the operation of Bingo games or raffles have been in accordance with the provisions of Article 1.1 of Chapter 8, Title 18.2 of the Code of Virginia?~ 9. Does your organization understand that a one percent audit fee of the gross receipts must be paid to the County of Roanoke upon submission of the annual financial report due on or before the first of November? V~%S 10. Does your organization understand that this permit is valid only in the County of Roanoke and only at such locations, and for such dates, as are designated in the permit application? 11. Does your organization understand that no person, except a bona fide member of any such organization who shall have been a member of such organization for at least ninety days prior to such participation, shall participate in the management, opera- tion, or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in management, operation, or conduct of any such game or raffle? ~' 12. Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke, Virginia?~ 13. Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or X18.2- 340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? y~r5 5 14. Has your organization attached a complete list of its member- ship to this application form?~s 15. Has your organization attached a copy of its bylaws to this application form? S~.o~a~ bse~ ~~~ W,}~, uloa,R o~~e~r 16. Has the organization been declared exempt from property taxa- tion,under the Virginia Constitution or statutes? If yes, state whether exemption is for real, perso 1 property, or both and identify exempt property. ~'L,~_,,~,~/ ,~,5 ,~/= 17. Ste the specificptype and purpose of the organization. 11,eJ _ Qn...~.~- ~~a.ll,.,oat.,. 'fna..~i,d'n ('.~.i~~ P1n~.,n.~. ~.a.~„~,J 18. Is this organization incorporated in Virginia? VF s If yes, name and address of Registered Agent: G/I~_Sr~A/ ~~L ~ C~ 5 ~. ~ ~ z~ ~n~,ro Tp 2~1D~D 19. Is the organization registered with the Virginia Department of Agriculture and Consumer Affairs pursuant to the Charitable Solicitations Act, Section 57-48 of the Virginia Code? ~,N"r~='/L~r (If so, attach copy of registration.) Has the organization been granted an exemption from registration by t e Virginia Department of Agriculture and Consumer Affairs? __~/~_ (If so, attach copy of exemption.) ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES, AND PROCEED TO NOTARIZATION. Article Description ~99~ cA~/L~A~ Fair Market Value 6 ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE NOTARIZATION RAFFLE APPLICANTS, GO TO NOTARIZATION. 20. Does your organization understand that the bingo games shall not be conducted more frequently than two calendar days in any calendar week? 21. Does your organization understand that it is required to keep complete records of the bingo game. These records based on §18.2- 340.6 of the Code of Virginia and §4.98 of Roanoke County Code must include the following: a. A record of the date, quantity, and card value of instant bingo supplies purchased, as well as the name and address of the supplier of such instant bingo supplies, and written invoice or receipt is also required for each purchase of in- stant bingo supplies? b. A record in writing of the dates on which Bingo is played, the number of people in attendance on each date, and the amount of receipts and prizes on each day? (These records must be retained for three years.) c. A record of the name and address of each individual to whom a door prize, regular or special Bingo game prize or jackpot from the playing of Bingo is awarded? d. A complete and itemized record of all receipts and disburse- ments which support, and that agree with, the quarterly and annual .reports required to be filed, and that these records must be maintained in reasonable order to permit audit? 22. Does your organization be conducted at such time as and only at such locations this application? 23. Does your organization understand that the gross receipts in the course of a reporting year from the playing of instant Bingo may not exceed 33 1/3$ of the gross receipts of an organization's Bingo operation? 24. Does your organization understand it may not sell an instant Bingo card to an individual below sixteen years of age? 25. Does your organization understand that an organization whose gross receipts from all bingo operations that exceed or are ex- pected to exceed $75,000 in any calendar year shall have been granted tax-exempt status pursuant to Section 501 C of the United States Internal Revenue Service? (Certificate must be attached.) understand that instant Bingo may only regular Bingo game is in progress, and at such times as are specified in 7 26. Does your organization understand that a Certificate of Occu- pancy must be obtained or be on file which authorizes this use at the proposed location? 27. Does your organization understand that awards or prize money or merchandise valued in excess of the following amounts are illegal? a. No door prize shall exceed twenty-five dollars. b. No regular Bingo or special Bingo game shall exceed One Hund- red dollars. c. No jackpot of any nature whatsoever shall exceed One Thousand Dollars, nor shall the total amount of jackpot prizes awarded in any one calendar day exceed One Thousand Dollars. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTARIZATION: THE FOLLOWING OATS MUST BE TAKEN BY ALL APPLICANTS I hereby swear or affirm under the penalties of perjury as set forth in §18.2 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. Signed by: G 1~~~~Z ~~ ~~`.'~- ` ame C~I~~rF,~~~Sfrr~v~G Title ,~5~lTa,~ ~.~t~~ 3dress t Subscribed and sworn before me, this ~_day of Y' 19~ My commission xpires: A o r s~ l0 199U otary Pub is RETURN THIS COMPLETED APPLICATION T0: COMMISSIONER OF THE REVENUE P.O. Box 20409 Roanoke, VA 24018-0513 ~~~ 8 NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this .calentdar year. / Date Commi sinner o the Revenue The above application is not approved. Date Commissioner of the Revenue 9 ~~ COUNTY OF ROANORE, VIRGINIA CAPITAL FUND UNAPPROPRIATED BALANCE Beginning Balance at July 1, 1989 $ 89,608 September 12, 1989 Contribution towards Hollins Fire Truck (25,000) Balance as of March 13, 1990 Submitted by Diane D. Hyatt Director of Finance $ 64,608 ...~ COUNTY OF ROANORE, VIRGINIA GENERAL FUND UNAPPROPRIATED BALANCE Balance at July 1, 1989 November 15, 1989 Dental Insurance November 28, 1989 Drainage Projects December 19, 1989 Library Automation December 19, 1989 Drainage Engineer - half year December 19, 1989 Bushdale Road Right of Way January 9, 1990 Hurrican Hugo Expenses January 23, 1990 Implementation of New Police Department Balance as of March 13, 1990 of Amount General Fund $4,483,543 7.10 (106,980) (180,000) (300,000) (17,500) (15,000) (109,000) (157,700) $3 597,363 Submitted by ~~~.~ Diane D. Hyatt Director of Finance 5.69% On December 19, 1989, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at a minimum of 6.25% of General Fund expenditures ($63,168,000), which is $3,948,000. L-- .3 COUNTY OF ROANORE, VIRGINIA RESERVE FOR BOARD CONTINGENCY Beginning Balance at July 1, 1989 Additional Amount from 1989-90 Budget June 14, 1989 Contribution to Va. Amateur Sports July 11, 1989 Purchase of drainage easement July 11, 1989 Option on 200 acres real estate July 25, 1989 Donation to Julian Wise Foundation August 8, 1989 County supplement for new position in Sheriff's Department August 22, 1989 Part time volunteer coordinator August 22, 1989 Public Information for Police Department referendum November 28, 1989 Stormwater Feasibility Study December 22, 1989 Copy machine rental for Treasurer's Office (Administratively approved) December 29, 1989 Portable telephones for Rescue personnel (Administratively approved) Balance as of March 13, 1990 Submitted by Diane D. Hyatt Director of Finance $11,395 50,000 (25,000) (5,000) (3,750) (5,000) (869) (5,800) (9,000) (3,382) (2,415) 1 045 134 ACTION # ITEM NUMBER L- AT A REGU NIA HELDNAT THEHROANOKE COUNTYEADMINISTRATIONNOCENTER COUNTY, VIRGI MEETING DATE: March 13, 1990 AGENDA ITEM: Accounts Paid - February 1990 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: $2,099,144.44 Payments to Vendors: Payroll: 2/2/90 $413,037.82 2/16/90 416,797.52 $829,835.34 $2,928,979.78 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~~ Diane D. Hyatt Director of Finance APPROVED: .~ ~~~ Elmer C. Hodge County Administrator ------------- ------------------------ACTION VOTE No Yes Abs Approved Denied Received Ref erred To ( ) Motion by: ( ) ( ) ( ) Eddy Johnson McGraw Nickens Robers ACTION NO. ITEH NUMBE~t %_!_~___-- ,~#T A ~lEGULAR MEETXNG OE T OANOKE COUNTY ADMINISTRA,'~XONRCENTER COUNTY, VTRG~NIA HELD Ax THE R HEETING DAT$s March 13, 1990 SUgJECT~ Work Session on recycling COUNTY ADHINIgTRATOR'S COMMENTS. ~~~ ~~~~~~ ~.~e~ ~ ~ .2h.~ xa yn.e.ez .ze_.e.~ BACKGROUND: The Commonwealth of Virginia has mandated that cities, counties, and towns must develop plaend of 1993,1 andf ~5~ bYv endiof goals of 10~ by end of 1991, 15°~ by V 1995. If governing bodies is 1 fordedevelopment pofnssolidrewaste state approval, no pexmi management facilities will be granted to those bodies. xhe county's current program provides a diversion xate of 1~ and consist of the following: - Curbside collectian of 1900 homes - Fort Lewis Elementary School, weekly collection - Mount Pleasant Community. bi-monthly collectian Christmas Tree progxarn, annual collection The staff has developed five ye~~' a tack d #1 andc#2)e Collection Plans for county wide recycli g These plans are designed to attain the state mandated diversion rate of 25~ by end of 1995. gUMMARY OP INFORMATION: In order to meet the mandatuireo commercialourecy li g.eXpThe its efforts county wide and reel staff has prepared a plan to spread the costs oven a five year ~ -i period to lessen the fiscal impact. The staff has reviewed the available options to statemgaals.hl hewoptions considered were effective and meet the drop off source separation, automated commingled coltions~nonly source centers, and buy back centers. Of all the op separation or commcialerecycling wall meet thewgoals~ard waste diversion and commer ,A,1,TEENATIVES: ~.. Begin test program fox commingled HQNTMLY th~~omupan collection of 3,300 homes for six months; successful complymum comme~rci 1 and yardlwaste diversion program with max meet target by end of 2995. 2, Hegira expansion of source separation WEEKLY collection to includendalardhwasteodiversion byaenduof 19g5erc~.a1 recycling a Y 3. Fund existing recycle program {520,000) and continue at current level of 1~• q. Do nlerated d rogramiinefuturen years cling, and begin new acce P FISCAL IMPAC'~~ 1, Alternative #1, see Automated Commingled Collection program 2, Alternative #2, see Source Separation Program 3, $20,000 allocated to add--back in 1990-91 budget request Q, ~7oing nothing will delay capital and operating expenditures and fund other priorities. ~~ STAk'k' RECONNEND,p,TZON: Approve alternative #1 SUBHTTTED SYe d er W,---amit'h, Director apartment of General services APPROVED: ~'~~- Q-- Elmer C. Hodge County Administrator ----------------~---------ACTZON --------_- VOTE No Yes P,bs Approved { ) Motion by: eddy --- Denied ( ) Johnson Received ( ) McGraw ____~ -- Referred Nickens ~- T Q Rabe r s _,.~ ------ ~~ ~ S m ' ~ m --~ ^~ v m ~ o r.~ ~ ca ~ ''- ~ ~ ~' o ~ m m ~-+ ~~ ~ ~ ~,, ~:~ ~ C? y -o =~ ~ ,~;+ ~* ~+ a 'mil V V C7 .wA r.A ~ d ~ ~ ~r* ~* ~~ ~ ~ ~ ~,~1 ~ ~ '~ ' ~ :~ ~a c~ O D ~ ~ p © f{i W Ld .M~ .may y j . D ~ ~ O ..r. ~. J ~ ~ j j V ~y N f~7 ~ O C7 ~ N ~ ~ a a ~ ~'* f-~ f~ Q 4 G Q a ~ ~ ~ ---~ m ~. c~ -~ ~ m ~ r" ~' C ~ Gt7 m 4 . ~ '' -~ ;o m a m c cn ~ s m 7 , G'? ~ U W ° 2 r D --'I m m ~ ~ z m ~C ~` ~ ' `~ :~'* ~ C f ~ C~ C~ ~ CJ7 ~, ~'w'ti m ' ' m m r n ~ ~'~ ~ ~ , - l7 r f ' ' 3a ,~ ~ ~ ~ w ~ Q ..,,.+ m j W • ~ ~r ...{ ~ Q ~ j ~ ~ CTt a , i rQs+ °0 4 W 4 p t I ~ w• 1 Q 1 j ~ ~ ~ ~ r~ ATTACHMENT 1 ~', ~A CoS f-~ LJ ~+~ xa ~u O R7 O i ~ a c.r p 4 O w r~a O'~ KID C~1 i0 C r~ c~ o ~~ C r ;~ ..._ m -~„ ~» -,. ~u m m c• '~: r m ~~, r;.. o, ~~~ z ~ 2 ~ ~+ O r i ~O h7 era r~ ~ z ~~ r~ ~ "~ z - m ~ ~~ -'~ ~ v ~ m r rte-- m o m O =~ ~ --1 ~ ~ r •'_ ~ 77 ~:., to u~ tD ~ -71 r ~` C'~ to -,-,~ m ~ rfJ y- ~ ~ u] ,.. Iv --1 V ~ --~ ,~', ,~'' ~' m C5 ~ r r~ ~~ p t» u m -~ ~ m a ~ ~ m ~~~-, Iii ~. rG .,,~ ~ Z C"r '~~ ~ ~ ~~~~:~ r' :: W Y ~ •~.' t~~ 1 I ~r, ~ :~~: ~, ~~ ~~~ .. cs+ c, o ~ o a ~ ~v '~ cn w ~ ~ o .m ~`~ , 1 o c~ °' ~ o o a a c ~ ° ~;, w yy V N ~ ~ ~ ~ :~ `: c~' ~(' Q ~ i V ~~ d O i ~~ G i;~;f ,~ ~ Fs~ +~ w r.~ crs n o w ~ v a, rya .ra ,~ ~ ~ m ~ ca w ~ cr ~ ro c m ~'.; ~ V O G 4 4 ~ ~ ~ O C? W ~ W p 4 O ~ ~ 1 O ~~~ C1 ~ 4 p d t~ C ^J ,;~ 4 O p C7 O ~~ , „~..,, ?`~-r!`: tri ~ 4j G3 p ~ ..+ tV ~ ~ ~ a ti ~ ~ CT t7'1 O ~ CSI CJ ti ~, tp ~ ~ G '' ~ rC9'I ~ ~ O CA ~ O `~ .. . Cll ~ C Cs 4 ~'' •A ~ v o o a ,;,• p'~TACHMEENT 2 ACTION # ITEM NUMBER ~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 13, 1990 AGENDA ITEM: Budget Work Session - User Fee Study COUNTY ADMINISTRATOR' S COMMENTS: D~z~~"'-~~~"~"""""~~~~_ ~ y ,..~A_ ~i7~~~iyl-~/~' ~.rcti~ ~ ~J..r_C7/" ~L!~~;•titii~~ ~C'+ri~cA~iLN BACKGROUND: The Board of Supervisors approved funds in the FY 1989-90 budget to hire a consultant to perform a limited User Fee Study. David M. Griffith & Associates, Ltd. (DMG) was hired to review existing and potential new fees in the following departments: • Development and Inspections • Planning and Zoning • Solid Waste • Parks and Recreation • Jail • Police • Fire The objectives of the Study were to calculate the full costs of providing specific services, to compare costs with the revenues currently received for these services, and to recommend fee levels to recover the full costs of services when such fees are practical. The underlying assumption of user fees is that for any services benefiting individuals, and not the community as a whole, the individuals should pay for the cost of the service. Making a profit is not an objective of a local government; therefore, it is commonly felt that fees should be established at a level which will exactly recover the cost of providing each service. There are circumstances, however, in which it might be regarded as a reasonable policy to set fees at a level which does not reflect the full cost of providing the service. i~ -.~ The degree to which volume is affected by the fee level is referred to as the "elasticity of demand". For example, fees for services such as a design review for a construction project are likely to be inelastic. These fees are a negligible portion of the overall cost incurred by most builders. In contrast, fees for recreational services are likely to be highly elastic. Children and senior citizens may no longer use a recreational facility if fees are raised significantly. They may regard the service as desirable, but not essential, and find other means of recreation.2 It may be desirable to set fees for some services below full cost depending on the circumstances. Subsidies are often provided for two basic purposes. The first is to permit an identified group to participate in services which they might not otherwise be able to afford. A second type of subsidy is based on the perception of tby ultimate beneficiary of the service. Many County activities, their nature provide benefits beyond the immediate recipient of the service. SUMMARY OF INFORMATION: Attached, for review by the Board of Supervisors, is a schedule summarizing DMG's User Fee Study results as well as staff recommendations. This information will be discussed in more detail at the worksession and Board members will have an opportunity to address questions of Betty Long with DMG and those department directors affected by the proposed fee changes. It is staff's desire that user fees be reviewed periodically based on policies of cost recovery rates established by the Board of Supervisors. ALTERNATIVES AND IMPACTS: David M. Griffith and Associates, Ltd. are recommending an increase in fees generating additional revenues in the amount of $1.7 million. Staff recommends only $328,000 of the $1.7 million proposed. STAFF RECOMMENDATIONS: Staff recommends that the Board of Supervisors adopt a cost recovery policy for the various fee areas that would provide staff with the direction necessary to review User Fees annually during the budget process. Staff currently is recommending the fee increases and decreases per the attached schedule in the amount of $328,602. Any fee changes must be approved by ordinance and can be accomplished through the approval of the budget appropriation ordinance for FY 1990-91. Staff recommends implementation of the 2 .." recommended new fees and existing fee increases and decreases as of July 1, 1990. ~ ~~~ ~ Reta R. Busher Elmer C. Hodge Director of Management and County Administrator Budget ACTION Approved Denied Received Referred To Motion by: VOTE No Yes Abs Eddy Johnson McGraw Nickens Robers 1,2,3 Observations were taken from the Consultant's Report. 3 °. 1 X » k v x c'J se -.r N 1 K 11 11 1 O .. 1 tC P~ W 1 N Oa 00 t Cs Ci I['a ~ tt7 C 7 1 11 1 - II .-•1 .1--~ fr A 1 •La V1 N y 1 - N - Ca O - Ic7 <D N I!' i Cam- 11 1 11 N U O 1 -N U I-+ 1 ^ 1 1 11 O >•E Qi d 1 I 11 Q+ fi' G+ 1 1 II 1 11 1 y -1 1 O O O l O IL> O 1 N 11 r .- A W y .. 1 O O ~' O I[a O 1 O 11 CD C O l{S 1 W 00 CD O M O ~ 11 C d V] 1 CO O'+ CD .--~ 1 ..J d c.. 1 w ~/~ 1 u o -o C ~ 1 1 u a -o a 1 1 u C 1 1 ?~ >/C K >•C ie YC aC 11 1 ms 11 1 A Ds~ I IL' F Oa Qp N ~ O~ CC O CD - e'~> pp V' O - e - 1 t N 11 I 11 .--1 1] iy ~ 1 ~V' N !- O r•+ 1 O 11 Y V] N~ 1 C O > / N Oa Oa Cam- N cp O O ~ O II y U O c.l 1 ~ I 11 y U N 1 1 11 O ie d d 1 d ~' 1 1 11 1 11 C 1 ~ I o 0 o a o a o 1 ;1 1 I o- o .~ , w ae al c5 1 0 c o M o 0 0 F ~ a 1 11 1 rn II •~ •.-1 C ~~ 1 0 00 o co 0 0o 1 - II ~ •u o c oC 1 t - Y C• - ~ G'~" t0 ~ 1 OO 11 O C - d O ~ 11 1 Y O~ ° d 1 : ~~ 1 11 (y d. -O 1 ^ 1 M 11 O ~ I .~.S y a~ a~ .ac eo >. o -v r/ o c ~ ~ oa ad m ~ rn ° ~ •-• 1 X >eC bC 7e it D2 ae 1 ~ 11 cx v~ ~ 1 LCa ••Y+ M N M CO 1 CD 11 Lr C/J 4 O •i-~ LT 1 W .O !^ CD OO CD O 1 11 ~ r O d C~ 4a 1 - tD O .w N M ~ Oa _ y ~ y va d I v~ • --1 .--I Ica N 11 ~ p+ > W -C 4a O > 1 F-I V O 1 a O . 1 tl C N Gr FI ~ U 1 1 11 O (~ y A U ae ~ ; 1 11 O C fn Y 1 It U cn I w O •'O t-1 aV O m 1 y N 1 M Ica M N c~ 00 IC> N 1 11 1 ~• 11 1 ~ 11 C ~ <G O' O: ILA t~ O_ ~ 1 -- 11 N Qi t 00 Ca F ~ N O~ N 1 e 11 FI > 1 Qi I CV .~ 1 N 11 t 11 U ~ ~- 1 1 11 C ~. ~ 1 11 ~ ~ CV N < O v 1 [c• I _ ~` e ~ ~ N ~ O 1 2 I _ O'~ 00 1 C-- 1 ^y ~ 1 11 Q+ L O~ M 1 - 11 ~r I N 11 1 C i ~ n O 1 G y 1 v C «S .,~ ~ c o ~ C 1 O N Qi 1 .!3 ..-1 U ~ 1 ...~ 1 y .~ U •O c c~ O ar v c c ar er ~ c c. 0 •~ d 1 n. 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' Y. t~ N ~ n'a <O O e'a O ' W o bo C C d O Y ~ C LOi y H ~ H Y r--i y y 4~ 6 .n O U F V C r-~ _ ti to c ~ ~ ti a- ~Ca ' M sh m oo ~<a H U d r "•~ .~ m _ .O ;~ t U A O b ~ Y H O ~r , a ~ c+a O P v~ v N O .ti o C~ W O +~ O b .--~ ~ Y U Y .~.a ba d y C of ~ > G Y C Y ti v-+ Y Y •--~ ~ m w ~ .--~ N ~ H l~ H +~ ti F~ <~ ~. Y ~--~ +~ O . +~ ~~ w .u d d e Y tii N ~ ~ .c ~ d t Y U w e _ N d H ~ U ~ Y ~ y K tap ® B ~ C ~ C O Y ~ ~ p H ti G [z t 1 ~ b .-~ O N O Z j m O~. V+ F 6 C5 F 1 .a ~ 00 _a ON w s vOi ~. w G~ U y T O d' L~ Q of T ~ 4 ~ 6 U O~. OO L 6 vi 6. od C5 U " rr H . U 6. tr-~ ~ t J 1 A -m a 6 '!"` RESULTS OF THE USER FEE STUDY FOR ROANOKE COUNTY, VIRGINIA February 27,1990 DAVID M. GRIFFITH AND ASSOCIATES, LTD. 5001 West Village Green Drive, Suite 202 Midlothian, Virginia 23112-4801 (804) 744-2390 (804) 744-4511 (FAX) dmg A Bcautifs+lBc$irsrsing I. SUMMARY OF RESULTS David M. Griffith and Associates, Ltd. (DMG) is a nationwide consulting firm special- izing incost accounting and revenue enhancement studies for State and local governments. The Roanoke County user fee study was managed by the Richmond, Virginia office. BACKGROUND Roanoke County selected DMG to conduct a detailed cost/revenue study. The study focuses on an analysis of user fee services. The objectives were to: As the traditional general fund revenue sources become increasingly more difficult to forecast and depend on, alternative methods of financing become necessary. One such alternative is the movement towards "user fee" related charges. This analysis reviews the current methods of providing user fee related services. Total costs are calculated and a cost versus revenue analysis is developed. DMG uses a proprietary computer model to develop the full costs of providing the various services. 1 PROJECT SCOPE This user fee report identifies the costs of services provided by Roanoke County for which fees are currently charged or might be considered. It also provides information on revenue being generated by the current fee structure. A service for which a user fee is charged can be viewed as the timeand/or materials costs paid by a governmental agency on behalf of a private citizen or group. The underlying assumption of user fees is that for any services benefiting individuals, and not society as a whole, the individuals should pay for the cost of the service. Full costs developed for services rendered include direct labor costs, divisional and departmental supervision and administration, and supplies and materials costs. All appropriate indirect costs allocated from County central service accounts to the department or division performing the service under review are also included. The detailed information supporting our analysis is contained in the Appendix. COST/REVENUE The analysis in this report focuses on seven areas: Development and Inspections, Planning and Zoning, Solid Waste, Parks and Recreation, the County Jail, Policing and Investigating, and Fire. Analysis of services provided by the seven areas mentioned above indicates that the County is spending $4,306,441 to provide services and recovering $839,424 in related revenue. The difference of $3,467,017 is covered by the general fund. Of this subsidy, it is believed that about $1.7 million can be recovered through appropriate, reasonable increases in current fee schedules. 2 The table below compares the full costs, current revenues, subsidies, and potential additional revenues by department. ROANOKE COUNTY USER FEE SUMMARY % Potential Full Current Subsidy Cost Additional Department Cost Revenue (Surplus) Recovery Revenue Development & Inspections $ 435,323 $ 410,635 $ 24,688 94.33% $ 75,600 Planning & Zoning 59,821 9,957 49,864 16.64% 49,800 Solid Waste 1,942,620 7,930 1,934,690 0.41% 1,432,000 Parks & Recreation 1,473,244 215,525 1,257,719 14.63% 121,630 County Jail 364,961 192,771 172,190 52.82% 43,000 Police. 13,424 2,081 11,343 15.50% 11,600 Fire 17,048 525 16,523 3.08% 16,700 TOTAL $ 4,306,441 $ 839,424 $ 3,467,017 19.49% $ 1,750,330 3 TOTAL COST FUNDING -STUDY RESULTS As indicated, implementation of the recommendations contained in this study could increase user fee revenues for Roanoke County by about $1.7 million. The graph below shows the total fee related cost of each of the departments reviewed. $ $ $ s $ s $1,750; $1, 500; $1,250; $1,000,1 $ 750 $ 500. $ 2 ~ Full Cost ::::: Current Rev. ® Potential Add. Rev. Development solid Parks and County and Inspection Waste Recreation Jail 4 Planning Police Pyre and Zoning Development and Inspections % Potential Full Current Subsidy Cost Additional Fee Area Units Cost Revenue (Surplus) Recovery Revenue Site Plan 70 $ 58,488 $ 7,700 $ 50,788 13.17% $ 51,000 Small Subdivision 100 1,313 2,500 (1,187) 190.40% 0 Large Subdivision 25 23,706 5,375 18,331 22.67% 18,000 Erosion Plan Review 15 2,208 0 2,208 0.00% 2,200 Grading Permit 43 7,460 4,042 3,418 54.18% 3,400 Subdivision Waiver 3 563 150 413 26.64% 400 Vacation 5 941 305 636 32.41% 600 Construction Permits 5,123 340,644 398,263 (57,619) 116.91% 0 Utility Permits 620 3,408 0 3,408 0.00% 3,400 Exams 12 178 300 (122) 168.54% 0 TOTAL $ 435,323 $ 410,635 $ 24,688 94.33% $ 75,600 Fee Exams Utility Permits Construction Permit: Vacation 116.91 Subdivision Waiver Grading Permit *54.18% Erosion Plan Revie Large Subdivision *22.67% Small Subdivision Site Plan * 13.17% - Full Cost ® Current Revenue * % Cost Recovery 0 $100,000 $200,000 $300,000 $400.000 19 Planning and Zoning % Potential Full Current Subsidy Cost Additional Fee Area Units Cost Revenue (Surplus) Recovery Revenue Variance 50 $ 9,490 $ 2,250 $ 7,240 23.71% $ 7,200 Admin. Appeal 4 1,107 300 807 27.10% 800 Rezoning -Min. 8 5,794 1,616 4,178 27.89% 4,200 Rezoning - MF 4 3,972 852 3,120 21.45% 3,100 Rezoning -Ind. 5 5,960 1,065 4,895 17.87% 4,900 Rezoning - Commer. 18 24,062 3,834 20,228 15.93% 20,200 Land Use Plan 8 5,691 0 5,691 0.00% 5,700 Spec. Use/ Landfill 2 3,745 40 3,705 1.07% 3,700 TOTAL $ 59,821 $ 9,957 $ 49,864 16.64% $ 49,800 Spec. Use/ Landfill Land Use Plan Rezoning -Comm. ~~ _ ~ 1 Rezoning -Ind. * 17.87% Rezoning - MF `21.45% Rezoning -Min. ~y`27.89% Admin. Appeal ~*27.10°r6 Variance ®__`23.71% - Full Cost ® Current Revenue * % Cost Recovery Dollars 0 5,000 10,000 15,000 20,000 25,000 30 Solid Waste % Potential Full Current Subsidy Cost Additional Fee Area Units Cost Revenue (Surplus) Recovery Revenue Residential 24,251 $ 1,409,857 $ 0 $ 1,409,857 0.00% $ 1,400,000 Premium Resident. 49 3,127 6,370 (3,243) 203.71% 0 Commercial 300 33,971 1,560 32,411 4.59% 32,000 BrushBulk 24,300 363,832 0 363,832 0.00% 0 Leaf Collection 20,000 64,253 0 64,253 0.00% 0 Recycling 2,000 36,535 0 36,535 0.00% 0 Free Loader 317 31,045 0 31,045 0.00% 0 TOTAL $ 1,942,620 $ 7,930 $ 1,934,690 0.41% $ 1,432,000 44 Parks and Recreation % Potential Full Current Subsidy Cost Additional Fee Area Units Cost Revenue (Surplus) Recovery Revenue LIFETIME SPORTS Softball Fall Softball Basketball Flag Football Youth Ice Skating Tennis Tournaments Aerobics Golf Instruction Tennis Instruction Nautilus Subtotal YOUTH ATHLETICS Youth Coaches Certif. Baseball Softball Football Soccer Basketball Cheerleading Subtotal 74 $ 135,998 $ 19,610 $ 116,388 14.42% $ 17,400 20 29,580 4,300 25,280 14.54% 3,700 18 18,282 4,500 13,782 24.61% 900 11 19,057 2,750 16,307 14.43% 2,200 320 4,197 1,600 2,597 38.12% 0 300 14,414 2,010 12,404 13.94% 450 80 5,068 2,000 3,068 39.46% 320 72 6,291 3,600 2,691 57.22% 0 360 18,490 7,200 11,290 38.94% 1,800 40 1,575 1,040 535 66.03% 0 $ 252,952 $ 48,610 $ 204,342 19.22% $ 26,770 57 $ 622 $ 2,149 133,202 855 45,444 312 15,840 1,490 76,785 1,609 50,495 750 8,569 855 $ (233) 775 132,427 282 45,162 60 15,780 507 76,278 708 49,787 278 8,291 137.46% $ 0 0.58% 25,000 0.62% 8,300 0.38% 3,000 0.66% 14,400 1.40% 9,000 3.24% 1,220 $ 330,957 $ 3,465 $ 327,492 54 1.05% $ 60,920 Parks and Recreation % Potential Full Current Subsidy Cost Additional Fee Area Units Cost Revenue (Surplus) Recovery Revenue COMMUNITY EDUCATION After School 165 $ 12,115 $ 2,888 $ 9,227 23.84% $ 2,500 Craft Inswction 315 34,771 5,623 29,148 16.17% 4,800 Fitness Inswction 101 11,355 2,727 8,628 24.02% 2,600 Educational Classes 36 4,056 732 3,324 18.05% 600 Dance Inswction 77 8,285 1,348 6,937 16.27% 1,100 Fashion 42 6,065 420 5,645 6.92% 400 Art Inswction 48 5,568 984 4,584 17.67% 800 Sign Language 24 2,322 738 1,584 31.78% 0 Family Movies 73 7,065 37 7,028 0.52% 40 Karate 101 11,852 2,525 9,327 21.30% 1,000 Gymnastics 166 20,966 5,312 15,654 25.34% 1,100 Subtotal $ 124,420 $ 23,334 $ 101,086 18.75% $ 14,940 LEISURE ARTS Crafts Inswction 569 $ 77,784 $ 10,527 $ 67,257 13.53% $ 9,000 Fitness Inswction 64 8,524 1,123 7,401 13.17% 450 Educ. & Train. Classes 74 10,392 1,531 8,861 14.73% 1,300 Dance/Perf. Arts Classes 102 14,409 1,916 12,493 13.30% 1,600 Art Inswction 243 32,072 5,412 26,660 16.87% 4,600 Bridge Inswction 17 2,383 383 2,000 16.07% 100 Summer Day Camp 130 15,929 5,850 10,079 36.73% 1,950 Subtotal $ 161,493 $ 26,742 $ 134,751 16.56% $ 19,000 SENIOR CITIZENS NA $ 186,359 $ 27,848 $ 158,511 14.94% $ 0 THERAPEUTICS NA $ 165,317 $ 9,300 $ 156,017 5.63% $ 0 SPECIAL EVENTS NA $ 161,330 $ 49,176 $ 112,154 30.48% $ 0 OUTDOOR ADVENTURE NA $ 90,416 $ 27,050 $ 63,366 29.92% $ 0 GRAND TOTAL $ 1,473,244 $ 215,525 $ 1,257,719 14.63% $ 121,630 55 County Jail °Io Potential Full Current Subsidy Cost Additional Fee Area Units Cost Revenue (Surplus) Recovery Revenue State Prisoners 13,853 196,851 83,118 113,733 42.22% $ 0 City of Salem 9,684 118,532 90,061 28,471 75.98% 28,000 Work Release 2,449 34,800 19,592 15,208 56.30% 0 Weekenders 1,040 14,778 0 14,778 0.00% 15,000 TOTAL $ 364,961 $ 192,771 $ 172,190 52.82% $ 43,000 *Current revenues of $19,592 are offsetting non-budgeted expenditures. 80 Policing and Investigating % Potential Full Current Subsidy Cost Additional Fee Area Units Cost Revenue (Surplus) Recovery Revenue Accid./'I'heft Reports 552 $ 4,625 $ 1,656 $ 2,969 35.81% $ 3,000 Criminal History Check 85 711 425 286 59.77% 300 Machine Gun Applications 3 169 0 169 0.00% 200 Precious Metals License 3 367 0 367 0.00% 400 Conservator of Peace 14 1,026 0 1,026 0.00% 1,000 Concealed Weapons Per. 40 2,277 0 2,277 0.00% 2,300 Alarm Line Maintn. 43 1,922 0 1,922 0.00% 2,000 False Alarm Calls 1,561 2,327 0 2,327 0.00% 2,400 TOTAL $ 13,424 $ 2,081 $ 11,343 15.50% $ 11,600 Fee False Alarm Calls Alazm Line Maintn. Concealed WeaponPer. Conservator of Peace Precious Metals Lic. Machine Gun Applic. Criminal History Ck Accid./Theft Reports Dollars Full Cost ® Current Revenue * % Cost Recovery *35.81% I I I p 1,000 2,000 3,000 4,000 5,000 88 Y ~ . Fire % Potential Full Current Subsidy Cost Additional _Fee Area Units Cost Revenue (Surplus) Recovery _ Revenue Annual Business Inspect. 156 $ 7,474 $ 0 $ 7,474 0.00% 00% 0 $ 7,500 600 1 Annual Bus. Re-Inspect. 47 31 1,602 486 1 0 0 1,602 1,486 . 0.00% , 1,500 Group Care Homes Permits (No Inspect.) 7 , 45 175 (130) 388.89% 0 Pemuts (Site Inspect.) 10 479 250 0 229 748 5 52.19% 00% 0 200 800 5 Cert. of Occupancy 50 20 5,748 214 100 , 114 . 46.73% , 100 Incident Reports TOTAL $ 17,048 $ 525 $ 16,523 3.08°10 $ 16,700 Fee Incident Reports Cert. of Occupancy Permits (Site Inspect.) Permits (No Inspect.) Group Care Homes Annual Bus. Re-Insp. Annual Bus. Inspect. Dollars *46.73% *52.19% *388.89°~O . Full Cost - ® Current Revenue ~~ * % Cost Recovery O 2,000 4,000 6,000 8,000 96 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 13, 1990 RESOLUTION CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia that such executive meeting was conducted in conformity with Virginia Law. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. MEMO - 3/8/90 To: Supervisors, Mar Allen From: Lee B. Eddy Subject: Transportation and Safety Commission The position of the medical representative on the Transportation and Safety Commission became vacant on March 1, 1990. The previous holder of this position, Arnold Strusen, a pharmacist, has apparently attended only one of the four Commission meetings over the past year, indicating a possible lack of interest. A resident of the Windsor Hills District (no political relationship) has expressed a desire to serve in some County capacity, and I would like. you to consider him for this spot. He is a former member of a rescue squad and should be able to provide experienced advice regarding the medical aspects of traffic safety. Captain Art LaPrade, who serves as chairman of the Commission, indicated there are no specific background requirements for anyone serving in this position. Please let me know if there are any other candidates for this appointment, or if you think that a background as a rescue squad member is not sufficient, before I ask this citizen if he is interested. 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O Y O M + m t0 4a 1 ~ _ 1 .q p P 1 A •"'. ~ d rn N 1 L1- 1 / an an N Oo ~ o 1 O Oo O W O an sfl O 1 i j 1 1 i i q a ~O ^ ~ O 1 A R 1 < 1 1 1 1 ~ ~ 1 i '~ 1 ~ 1 1 _ _ _ _ 0 1 ° .- ; N _ o 0 0 1 ° 1 _ an } c 0~ _ ... n ~, "' ~ 1 °° 1 N 1 11 1 °' ° `r o 0 0 1 0 0 0 0 0 0 0 1 0 o 0 1 0 0 0 o a n o aT ; 0 0 a o 0 0 0 -a 0 0 ~ 1 ~ ~ ~ ~ r 1 1 to 1 ~ 1 1 'V :O u 11 1 jl i 1 1 ii ~ li -~ 1 1 1 1 1 .-+ ; to Oo a~ 0~ 0 N Y . . . 1 1 1 1 1 N ao ~ O O; O 6 ~ O o 0 o ~ of O~ 0 1 IAD ~-9 x ry 1 04 O i p 1 ~ „ sYV o 1 O sn n M '~ i T a~T R O o ~ ~n 1 an w ac N R r w ti ^ R ' rv O~ a~ av-' N ~ ^ R ~. .-f r 1 ~'~ R 1 11 w 1 1 11 -f 1 I N I r a.a ~ W a_o Cn O 1 N 1 if K sat M H >N Y ~ 1 O O_ O ~- 0 1 O it H >K N N M 1 K N if 1 .-I M 1 )tf if 7f N ~IIIIIIIIIIIIIIillllllllllllllllllllllllllllllilllllllllllllllllillllllllllllillllllllillllllllllllllllllillllllllllllllllllilill~ APPEARANCE RE VEST _ Q _ _ _ _ AGENDA ITEM NO. ~ ~ y C e..~,~ -_ SUBJECT ~ / ~-~5 -_ I would like the Chairman of the Board of Su ex~isors to reco nize me durin the ublic hearin on the above matter -_ so that I ma comment.WHEN CALLED TO THE PODIUM I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES __ LISTED BELOW. • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • S Bakers will be limited to a resentation of their oint of view only. Ques- P P p bons of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the clerk. __ • INDIVIDUALS PURPORTING TO SPEAK FOR AN ORGANIZED c GROUP SHALL FILE WITH THE CLERK WRITTEN AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO DEPUTY CLERK - _ _ - NAME ~. U ~ r ~ L- ~~-l~¢ ~- - ~ ~-z-/.P ti ,r/ G.ti 5 _ - ._ ADDRESS ~S/o w ~ //~~-u ya -~ ~ ~ ~oG ~~~~ , 1/U- 2 /~L- _ -_ PHONE ~ G ~ - ~ 1 /~ a ~ ~ ~ ~_ ~ mllllllllillilllllllllllllllllllllliilililll1111111111111111111111111111111111111111111111111111111111111111111111111111111111111~ ~ POAN ,~,~ ti p Q aQ~ 18 runs $$ SF'g~U1CENTENN~P~ A Bcaati~tt/8cginning COUNTY ADMINISTRATOR ELMER C. HODGE March 14, 1990 (~oun~~ of ~uttnnkr ~lI~~MERICA pTY 1 I ~ ~'' 1979 1989 BOARD OF SUPERVISORS RICHARD W. ROBERS, CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT STEVEN A. MCGRAW. VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT Mr. W. Robert Herbert, Chairman Roanoke Regional Airport Commission 5202 Aviation Drive Roanoke, VA 24012 Dear Mr. Herbert: Attached is a copy of Resolution No. 31390-2 approving the Roanoke Regional Airport Commission Budget for FY 1990-1991. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, March 13, 1990. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, Roanoke County Board of Supervisors Clerk bjh Attachment cc: Mary F. Parker, Clerk Roanoke City Council P.O. BOX 29800 ROANOKE. VIRGINIA 2 4018-07 9 8 • (703) 772-2004 F PC,i~lwc~ z- a~ 18 E~ 88 ~~s0U1CENTENN~P~ A Bcauti fu/ Bcginning COUNTY ADMINISTRATOR ELMER C. HODGE (~auttfg of +`~nttttnke March 14, 1990 Rev. Mark Graham St. John's Lutheran Church 4808 Brambleton Avenue Roanoke, VA 24018 Dear Reverend Graham: ALl AMERICA CITY '~II~' 1979 1989 BOARD OF SUPERVISORS RICHARD W. ROBERS. CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT STEVEN A. MCGRAW. VICE-CHAIRMAN CATAWBA MAGISTERAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT On behalf of the Board of Supervisors, I would like to take this opportunity to let you know of our appreciation for your attending the meeting on Tuesday, March 13, 1990, to offer the invocation. We feel it is most important to ask God's blessing on these meetings so that all is done according to His will and for the good of all citizens. Thank you for sharing your time with us. Sincerely Richar W. Robers, Chairman Roanoke County Board of Supervisors bjh P.O. BOX 29800 • ROANOKE. VIRGINIA 24018-0798 (703) 772-2004 ~ POAN ~.~ i ~ ~ 2 v a 18 E~ 88 ~FSOUICENTENN~P~ A Btauti~ul8tginning COUNTY ADMINISTRATOR ELMER C. HODGE Mr. Mike Poole 4758 Pennsylvania Avenue Roanoke, VA 24019 Dear Mr. Poole: March 14, 1990 At their regular meeting on Tuesday, Marc ro ed County Board of Supervisors unanimously app Botetourt Jaycees for a raffle permit. Th conducted on April 21, 1990. RICHARD W~ ROBERS. CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT STEVEN A. MCGRAW. VICE-CHAIRMAN CATAWBA MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOWNS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT 1990, the Roanoke the request of the e raffle will be The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis and such permits issued will expire on December 31, 1990. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR ApPLICATTON CAREFULLY- YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATTONS AND FAILURE TO COMPLYMAYRESULT IIV CRIMINAL PENALTIESAND REVOKING OF YOUR PERMIT: YOU MUST FILE A FINANCIAL REPORT BY NOVEMBER 1 OF EACH CALENDAR YEAR PLEASE SUBMIT A NEWAPPLICATION AT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORGANIZATION PLANS TD HOLD BINGO OR RAFFLES PERMITS EXPIRE ON DECEMBER 3I OF EACH CALENDAR YEAR If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, Mary H. Allen, Clerk Roanoke County Board of Supervisor ~r 19'. Cuen~.J bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer All ~~MERICA CI1Y ~ ~'I'~~ ~~ ~~~ ~~ 1979 ~~ ~~ 1989 ~~~ BOARD OF SUPERVISORS P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 • (703) 772-2004 ~ aoAN ~.~ ~ p z ~ ~ z J a ' 8 E50 88 $~sQUiCENTENN~P~ A Beauti~ul8cginning COUNTY ADMINISTRATOR ELMER C. HODGE March 14, 1990 Mr. Cliff Collins 3396 Morning Dove Rd, S.W. Roanoke, VA 24018 Dear Mr. Collins: BOARD OF SUPERVISORS RICHARD W. ROBERS. CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT STEVEN A. ~M gGyygq M GISTERIALHDISTRICY LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT BOB L. JOHNSON HOLLINS MAGISTERAL DISTRICT HARRY C. NICKENS VINTON MAGISTERIAL DISTRICT the Roanoke At their regular meeting on Tuesday, March 13, 1990, County Board of Supervisors unanimously approved the request of the Cave Spring Jaycees for a raffle permit. The raffle will be conducted on March 31, 1990. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffle is to be conducted. The State Code provides that raffle and bingo permits be issued on a .calendar-year basis and such permits issued will expire on December 31, 1990. This permit, however, is only valid on the date specified in your application. PLEASE READ YOUR APPLICATION CAREFULLY. YOU HAVE AGREED TO COMPLY WITH STATE AND LOCAL REGULATIONS AND FAILURE TO COMPLYMAY RESULT IN CRIMINAL PENALTIES AND REVOKING OF YOUR PERMIT. YOU MI1ST FILE A FINANCIAL REPORT BY NOVEMBER I OF EACH CALENDAR YEAR PLEASE SUBMIT A NEWAPPLICATIONAT LEAST 60 DAYS PRIOR TO DATE OR DATES YOUR ORC~4INIZATTON PLANS TO HOLD BINGO OR RAFFLES PERMITS EXPIRE ON DECEMBER 3l OF EACH CALENDAR YEAR Because the request for a raffle permit from the Cave Spring Jaycees was tabled last year by the Board, I am returning Check #1160, dated February 15, 1989, to you. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, Tv . Mary H. Allen, Clerk Roanoke County Board of Supervisor Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer P.O. BOX 29800 ROANOKE. VIRGINIA 24018-0798 (703) 772-2004 AILAMEgIG GTY ~ ''I ~~I N ~~ ~~~ ~~ 1979 ~i `~ ~~ 1989 ~~~ F PD~CIwc~' Z~ ~ o .a ~8 E~°~ as BFSQUICENTENN~P~ A BcautifulBtginning COUNTY ADMINISTRATOR ELMER C. HODGE March 5, 1990 Rev. Mark Graham St. John's Lutheran Church 4808 Brambleton Avenue Roanoke, VA 24018 Dear Reverend Graham: RICHARD W. ROBERS. CHAIRMAN CAVE SPRING MAGISTERIAL DISTRICT STEVEN A. MCGRAW. VICE-CHAIRMAN CATAWBA MAGISTERULL. DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL pISTRICT BOB L JOHNSON HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS VINTON MAGISTERAL DISTRICT This will confirm our telephone conversation of today. On behalf of the Board of Supervisors, I would like to thank you for agreeing to give the invocation at their meeting on Tuesday, March 13, 1990, at 3:00 p.m. The meetings are held at 3738 Brambleton Avenue, in the Roanoke County Administration Center Community Room. On Monday before the board meeting, I f you f ind at any time that you please let me know so that other telephone number is 772-2005. I will call you as a reminder. are unable to do this for us, arrangements can be made. My The Board members are aware of how busy your schedule is, and they appreciate your volunteering the time to offer God's blessing at their meeting. Sincerely, Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisor bjh • AlAMERICA CITY ~ ''I~'I ~~ ~~~ ~~ 1979 ~~~ ~~ 1989 ~~ BOARD OF SUPERVISORS P.O. BOX 29800 • ROANOKE. VIRGINIA 24018-0798 (703) 772-2004 ~irporf Commission W. Robert Herbert, Chairman Richard W. Robers Joel M. Schlanger Bob L. Johnson 5202 Aviation Drive Roanoke, Virginia 24012 (703) 362-1999 FAX (703) 563-4838 Jacqueline L. Shuck, Executive Director Robert C. Poole, Airport Manager February 14, 1990 Honorable Chairman and Members Roanoke County Board of Supervisors Roanoke, Virginia Honorable Mayor and Members Roanoke City Council Roanoke, Virginia Re: Roanoke Regional Airport Commission Fiscal Year 1990-1991 Budget Dear Mrs. Bowles and Gentlemen: Raava~ x'11 w l In accordance with the requirempnroval isetheaAirportgCommissionost Commission rotosedboperatingranducapiPal budget. 1990-1991 p p The Commission has been advised by bond counsel that formal approval of the budget by resolution of each of the participating political subdivi- sions would be appropriate. Therefore, on behalf of the Commission, the fiscal year 1990-1991 budget is enclosed for your approval by resolution. I will be pleased to respond to any questions or comments that you may have with regard to thisa dtcoo•eration.alf of the Commission, thank you very much for your help P Very truly yours, I , rt~%~'..' l.~/ W. Robert Herbert Commission Chairman WRH:MAW:csp Enclosure cc: Members, Roanoke RugioClerk,rRoanoke County Board of Supervisors Mary H. Allen, Dep y Mary F. Parker, Clerk, Roanoke CAtto pencil Paul M. Mahoney, Roanoke County y Wilburn C. Dibling, Jr., Roanoke City Attorney Robert C. Poole, Airport Manager Cathy S. Pendleton, COmmlSSlon Secretary ROANOKE REGIONAL AIRPORT PROPOSED FY 90-91 BUDGET EXPENDITURE PROJECTIONS Current Proposed 1989-90 1990-91 1, Operations and Maintenance d Benefits $ 851,307 $1,087,399 A. Salaries, Wages an 791,137 1,083,600 B. Operating Expenditures 574,300 600,245 C. Internal Services $2,216,744 2,771,244 $ Total Operations and Maintenance 2. Non-Operating Expenses $ 648,780 $ 635,073 A. Interest 580,366 N/A B. Depreciation NSA 240,193 C. Debt Service __ $1,229,146 $ 875,266 Total Non-Operating 3. Capital from Revenue $ 73,800 $ 63,100 A. Equipment 165,000 1~ ~0 B. Projects $ 238,800 $ 229,100 Total Capital from Revenue 684,690 $3 $3,875,610 TOTAL EXPENDITURE PROJECTIONS , Page 2 Revenue Projections- Current Proposed 1989-90 1990-91 Operatine Revenue 1 Terminal Building $ 866,401 $ 926,744 , A. Concessions 25,404 44,400 B. Advertising 742,431 895,518 C. Building Rentals 8,192 8,712 D. Privilege Fees 2 Airfield ~ 771,852 623,451 . A. Landing Fees 175,078 218,791 B. Miscellaneous 877,860 1,030,126 3. Parking Lot 179,751 143,000 4 Building and Equipment . 12,_643 ~ 5 5. Other $3,659,612 $3,904,277 Total Operating Revenue Non-0 ep rating Revenue $ 42,224 $ 170,000 1. Interest on Investment N/A J ~~ 2. Interest from Debt Service -----" $ 42,224 $ 233,000 Total Non-Operating Revenue $3,701,836 .4,137,277 TOTAL REVENUE . ~ v C T r+ G O > •+~-i •~ G 'L •~ •Q •ri ~J ~ ,~ ~ •~ U L ~' ~' w ~ •~ v ~ L U ..a ~n ~ ~ • L ~ . : U U :~ s~ cn w •~+ v O la tl7 ~ :.a Q I~ O ~rr G~+ v y O L iJ L+ G •O :J cJ N .,~ CO L O Y+ oD i0 !`-~ L C L C-0 U L+ v U v1 ..~ C ^' d7 y d ~ i ~ i ^ ~ ~ ~ ~ _ ~ . . ~ ~ ~ H H ~1 v y L+ ! _ ° r+ O C H H ~ cbn _ s' O O u c U n~~7 ~ = 7 H p O ~ O cn •. U to U ~ . G U y O ^ s ~ . .~ ~ ~ o O O t!1 ..~