HomeMy WebLinkAbout3/20/1990 - RegularCounty of Roanoke
Budget Work Session
March 20, 1990
Agenda
3:00 - 5:30 p.m.
Elmer Hodge, County Administrator ........................ 3:00 - 3:15
Don Myers, Assistant County Administrator
Management Services ............................ 3:15 - 3:30
John Hubbard, Assistant County Administrator
Community Services & Development .................. 3:30 - 4:00
John Cliambliss, Assistant County Administrator
Human Services ................................ 4:00 - 4:30
Mike Kavanaugh,Sheriff .........................~,.,,,,, 4:30-4:55
Fred Anderson, Treasurer ........................ .... 4:55 - 5:00
Questions and Answers ................................ 5:00 - 5:30
(NOTE: There will be an opportunity for questions after each individual presentation,
as well as at the end of the work session.)
ROANOKE COUNTY SCHOOL BOARD
1990-91 BUDGET WORKSHEETS
March 20, 1990
OPERATING BUDGET SUMMARY
PROPOSED SALARY SCALE
UNFUNDED LIST
CAPITAL IMPROVEMENTS
2-3
5-6
AOAN066 COONlY SCN001S
PROJBClIONS OF INCRBASB/(DBCRBASB)
IN RBYBNOBS AND BIPBNDIlDRBS
BDDGBT MBAR 1990-91
03/19/90
INCONB~ BDDGB! ADJ, BDDGB! 8UDG6! (INCRBASB
1989-9A 1989-90 1990-91 (DBCRBASB)
SPAlB PDRDS
SPATB SALBS PA% 22,813,863 22,813,863 24,416,355 1,662,492
FBDBRAL PDRDS 6,141,196 6,141,19fi 6,39A,552 249,356
LOCAL FDRDS 12,389 72,389 13,389 I,A00
Increase needed far Fiscal 1990 local appropriation 28,631,950
0 28,631,950
500,000 30,931,950
(500,A08) 2,30A,A00
(500
000)
0lNBR FDNDS 116,553
------------ 116,553
-- 608,515 ,
(lAT,918)
lOPAL R6YBN06 -------------------
58,381,951 ----------
58,881,951 ------------
61,986,821 ------------
3,604,81.0
BIPBADIlORBS~
SALARY & RBLAl6D COSlS
leachers - 5.22 Average 30,d21,118 31,338,695 31,685,536 1
258
358
Classified 6 Ads/Support - 5.22 Average 10,818,604 10,835,0A1 11,465,53! ,
,
646
930
Fringe Benefits 10,118,401 10,323,121 IA, 196,119 ,
611,112
Personal Leave Day 26,80A 26
800
Sneer School Aeaediatian
-
-----------
--------- 1A,000 ,
18,000
Subtotal--------
51,424,189 ---
52,496,823 ------------
53,983,989 ------------
2,559,800
NON-SALARY CAlBGOAIBS
Adsinistration / Attendance & Realth 294,941 211,141 326,368 31,424
- !revel, D. P. Services 6 Cont. Pnnd
Inetructios - Special Bd. lnition Gtanta 1,101,661 1,589,441 1,858,310 156,643
- D. P. Services, Sp Bd Materials
- Blesentary Aesediation services
lraseportatios 355,840 334,001 388,628 32,188
- Gas/011, etc., Iasaraace
Operation & Maintenance 3,304,162 2,889,381 3,504,]62 20A
000
- Dtilitiea, Insurance ,
- Contract Maintnenace
SPECIAL PROGRAMS
Surer School
Adult Bdncatian 108,016 2A8,016 209,826 1,810
-- 113,100
---------- 113,100
----- 116,A00 2,30A
Subtotal--------
5,918,929 -------
5,406,295 ------------ -
6,403,894 -----------
414,965
BBNBIIlS
Increase is Health Insurance Benefit
(Increase to resais at 501 of single rate-
rith sedical inflation of 204 rhich includes
$150,00A of prior year balance) A A 325,000 325,000
------------ ------------ ------------ ------------
9ubtotal-------- 0 0 325,A0A 325,000
INlBRFOND TRANSFERS
Pranefer to debt faad
Transfer to federal faad 151,169 154,169 911,833 190,664
Transfer to teitbook faad 69,864
154,800
------------ 69,864
154,800
-------- 69,861
496,511 g
341,114
Subtotal--•-----
918,833 ----
918,833 ------------
1,511,211 ------------
532,318
f0lAL EiPBRDIPOAES----•-------- 58,381,951 58,881,951 62,224,091 3,842,143
NBf 0 0 231,213 231,213
Page 1
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Page 2
ROANOKE COUNTY SCHOOLS
SALARY SCALE FOR TEACHERS, LIBRARIANS & GUIDANCE COUNSELORS
1989-90
BASED ON 200 WORKING DAYS PER YEAR (BASED ON 7 HOURS PER DAY)
INCLUDES LUNCH - NOT TO EXCEED 30 MINUTES
(200 DAYS)
STEP ON N0. YRS BACHELOR'S
SCALE
----------- EXPER.
------------ PER HOUR
---------------- PER DAY DEGREE
1
0
16.309 -------------------
114.164 ------------------------
22,832.80
2 1-8 16.666 116.665 23,333.00
3 9 17.394 121.757 24,351.40
4 10 17.902 125.312 25,062.40
5 11 18.476 129.335 25,867.00
6 12 19.105 133.732 26,746.40
7 13 19.780 138.460 27,692.00
8 14 20.458 143.209 28,641.80
9 15 21.193 148.350 29,670.00
10 16 22.026 154.180 30,836.00
11 17 23.481 164.366 32,873.20
----------------------------------------------------------------------------------
Additional Amount for: PER DAY
Master's Degree (above Bachelor scale) 5.55
Doctor's Degree (above Bachelor scale) 11.10
----------------------------------------------------------------------------------
Bachelor's Degree plus twelve hours 0.75
Bachelor's Degree plus twenty-four hours 1,50
Master's Degree plus twelve hours 0.75
Master's Degree plus twenty-four hours 1.50
----------------------------------------------------------------------------------
*Additional Amount for: Per Year
Twenty Years or More Credited Experience 600,00
----------------------------------------------------------------------------------
NOTE: ROANOKE COUNTY SCHOOL BOARD POLICY MANUAL STATES THAT AN EMPLOYEE MUST
HAVE WORKED AT LEAST 75$ OF A CONTRACTUAL YEAR TO COUNT AS A FULL YEAR OF
CREDIT.
Page 3
March 20, 1990
ROANOKE COUNTY SCHOOLS
Unfunded List for 1990-91 Operating Budget
Funds needed to balance operating budget,
including 5.2~ salary increase, personal leave
day, and summer school remediation $237,273.
Increase amount paid for employee hospitalization
insurance benefit from 50~ to 60~ 225,000.
Add three elementary paraprofessionals 36,225.
Add counselor for Northside/Glenvar area for
student assistance program. This person would
be responsible for dealing with children with
alcohol and drug problems and their parents
at Northside High, Northside Junior, and
Glenvar High--just as we now have at Cave
Spring and William Byrd. 45,200.
Reinstate special education diagnostician
(position being eliminated from current budget) 45,200.
Add one and one-half elementary counselors 67,800.
Add four additional art teachers 150,000.
5 Percent Reduction in 1990-91 Operating Budget
Employee salaries would be maintained at current level with no
increase for 1990-91 instead of reducing programs.
Page 4
CAPITAL IlKPROVEMENTS - 1990-1993
DESCRIPTION
INCOME
Bond Proceeds
TOTAL INCOME
EXPENDITURES
Underground tanks
Asbestos abatement
Roofs for various schools
Fire alarms in 15 schools
Parking lots & driveways
Stage curtains & draperies
Carpet - secondary schools
Relocate bus lot in Vinton
Northside High classroom addition
Norihside High bus lot expansion
William Byrd High baseball restrooms &
storage facilities (matching funds
wii:h boosters )
William Byrd High science wing addition
Cave Spring Junior physical education
site improvements (drainage/infield)
Cave Spring Junior site improvements
Cave Spring Junior building improvements
Hidden Valley site improvements
(drainage)
Northside Junior storage building
Northside Junior grading & drainage
(physical education fields)
William Byrd Middle walks & driveway
Green Valley kindergarten roans &
library
Cave Spring Elementary library
Building & site improvements & equipment
(convert to gas, elementary HVAC)
Masons Cove - 2-roan addition, hallway &
restrooms for special education
'DOTAL EXPENDITURES
BUDGET BUDGET INCREASE OR
1989-90 1990-91 (DECREASE) ~
0 7,680,000 7,680,000
-- ------------ -----------
0 7,680,000 7,680,000
0 300,000 300,000
0 1,500,000 1,500,000
0 400,000 400,000
0 200,000 200,000
0 200,000 200,000
0 75,000 75,000
0 100,000 100,000
0 75,000 75,000
0 1,000,000 1,000,000
0 20,000 20,000
0 14,000 14,000
0 1,800,000 1,800,000
0 20,000 20,000
0 150,000 150,000
0 500,000 500,000
0 45,000 45,000
0 15,000 15,000
0 75,000 75,000
0 30,000 30,000
0 500,000 500,000
0 300,000 300,000
0 181,000 181,000
0
-- 180,000
------------ 180,000
------------
0 7,680,000 7,680,000
N/A
N/A
Page 5
ROANOKE COUNTY SCHOOLS
CAPITAL IMPROVEMENT NEEDS BEYOND NEXT FISCAL YEAR
1994 - 2000
March 20, 1990
Glenvar High - Middle school addition adjacent to
high school (Grades 5, 6, and 7 - 400
students) Fort Lewis to be closed $2,500,000.
Northside Junior - Gym
Bonsack Elementary School
Back Creek - Acquisition of additional land & four
room addition
Asbestos removal ($6,827,295 minus $1,750,000)
Classrooms for preschool (four-year old)
disadvantaged (20)
Renovations to elementary schools - energy
efficiency, electrical improvements, air
condition
School Administration Building
Study of needs: new Cave Spring Middle
or high school (convert Hidden Valley
to middle school and Cave Spring
Junior to School Administration offices)
500,000.
3,000,000.
500,000.
5,077,295.
1,200,000.
2,500,000.
$15,277,295.
Amt, to be determined
Amt. to be determined
Page 6
NEW PROJECTS WITHIN PROPOSED BUDGET
* Automated Refuse Collection:
- Expansion from 6 600 to 14,000 homes
* Automated Recycling Test Project:
- 2,000 homes
* Water and Sewer Improvements:
- Water = $1.2 million
- Sewer = $1.3 million
(within existing rates & charges)
* Drainage Program:
- Add 14 new projects to existing 54
* Rural Road Additions:
- Add two roads to system
(1) Sagewood Circle
(2) Chester Drive
* Smith Gap Landfill:
- Complete Design
WATER AND SEWER PROJECTS
Funded within e~risting rates and charges
Water:
Sugarloaf Farms $ 114,500
Gieser Road -Orlando 26,000
Wendover Drive 52,000
Western Hills 48,000
Woodland Drive 46,000
Buck Mountain/Upland Game 70,000
Starkey Road Water System 340,000
Brookwood/Hidden Valley 375,000
VDOT Road Projects 40,000
Highfield Subdivision 50000
TOTAL 1161500
Sewer.
Barrens Road Sewer $ 85,000
Grandin Road Sewer 40,000
State Route 11 Relocate/Replace 30,000
I-81/Richfield Replace 90,000
Fort Lewis Submain 40,000
Mud Lick Interceptor I 365,000
Mud Lick Interceptor II 275,000
VDOT Highway Replace/Relocate 50,000
Replacement with SSE/R 200,000
Carson Road Submain 150,000
TOTAL 1325 000
DRAINAGE PROJECTS
Funded within annual allocation
Hidden Valley Court
Grander Park
Carvins Cove Road
Falling Creek
North Hills
Montclair Estates
Hunting Hills
Crofton
Wildwood Road
Hampden Hills
Southwoods
Brookwood
Dwight Hills
Layman Lawn
UNFUNDED ISSUES
* Landfill Fees:
- Anticipate shortfall of $60,000
* Zoning Ordinance:
- Postpone until 1991-92
- $45,000
* Outside Service Contracts:
- Outside increase with no budget increase
- Communications
- Janitorial
- Electrical
- $42,000
* Automated Recycling Test Project:
- No expansion as planned
- From 2,000 homes to 6,600 homes
- $230,000
* Street Lighting:
- Limited to 12 new lights
- Policy change
* Regional Stormwater Management
- Regional Plans (Fifth Planning District Commission)
- Peters Creek Project
- $600,000
* Water and Sewer
- Sewage Treatment Plant Expansion Design = $500,000
- Roanoke River Interceptor Design = $500,000
- Spring Hollow = $15,000,000
DEPARTMENT OF HUMAN SERVICES
ADDBACK LIST PRIORITIES
MAINTENANCE RESOURCES FOR THE DEPARTMENT OF PARKS AND RECREATION
PLANNED IMPROVEMENT PROGRAM - PARKS AND RECREATION
SPCA OPERATIONS CONTRACT
LONG TERM NEEDS
HOLLINS BRANCH LIBRARY
OFFICE SPACE (TO GET OUT OF RENTED FACILITIES)
PARR FACILITIES
County of Roanoke
Budget Work Session
March 20, 1990
Agenda
7:00 - 9:00 p.m.
Tommy Fuqua, Chief of Fire and Rescue .................... 7:00 - 7:10
Don Gillespie, Chairman of Volunteer
Fire Chiefs Board .................................. 7:10 - 7:25
Frances Murrie, Chairman of the Volunteer
Rescue Squad Captains Board ......................... 7:25 - 7:40
Questions and Answers .......... . .................... 7:40 - 8:00
Frank Thomas, School Board Chairman ..................... 8:00 - 8:10
Bayes Wilson, Superintendent ........................... 8:10 - 8:40
Questions and Answers ................................ 8:40 - 9:00
Adjourn
AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 20, 1990
RESOLIITION OF APPRECIATION TO C. RICHARD CRANWELL
WHEREAS, C. Richard Cranwell is a member of the Virginia
House of Delegates, representing Roanoke County; and
WHEREAS, Delegate Cranwell has been responsible for
sponsoring much legislation to benefit the citizens of Roanoke
County; and
WHEREAS, Roanoke County was the first County in the state
to obtain a Charter from the General Assembly, due to the efforts
of Delegate Cranwell; and
WHEREAS, the citizens of Roanoke County approved the
formation of a police department by referendum during the November,
1989 election; and
WHEREAS, Delegate Cranwell responded to the needs and
desires of the citizens of Roanoke County by sponsoring and working
for the passage of legislation enabling the County to institute a
police department and providing the necessary state funding.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County
Board of Supervisors does hereby express deepest appreciation on
behalf of the citizens of Roanoke County for the responsiveness
and dedication shown by Delegate Cranwell since he was first
elected to the General Assembly; and further
BE IT RESOLVED, that the Roanoke County Board of
Supervisors extends its gratitude to C. Richard Cranwell for his
successful effort on behalf of the Roanoke County Police
Department.
AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 20, 1990
RESOLUTION 32090-1 OF APPRECIATION TO C. RICHARD CRANWELL
WHEREAS, C. Richard Cranwell is a member of the Virginia
House of Delegates, representing Roanoke County; and
WHEREAS, Delegate Cranwell has been responsible for
sponsoring much legislation to benefit the citizens of Roanoke
County; and
WHEREAS, Roanoke County was the first County in the state
to obtain a Charter from the General Assembly, due to the efforts
of Delegate Cranwell; and
WHEREAS, the citizens of Roanoke County approved the
formation of a police department by referendum during the November,
1989 election; and
WHEREAS, Delegate Cranwell responded to the needs and
desires of the citizens of Roanoke County by sponsoring and working
for the passage of legislation enabling the County to institute a
police department and providing the necessary state funding.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County
Board of Supervisors does hereby express deepest appreciation on
behalf of the citizens of Roanoke County for the responsiveness
and dedication shown by Delegate Cranwell since he was first
elected to the General Assembly; and further
BE IT RESOLVED, that the Roanoke County Board of
Supervisors extends its gratitude to C. Richard Cranwell for his
successful effort on behalf of the Roanoke County Police
Department.
•-
On motion of Supervisor Nickens, and carried by the following
recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
BUDGET WORK SESSION
March 20, 1990
County Administrator's Overview
Mr. Chairman and Members of the Board:
The information presented during this work session attempts to meet
the goals set during the last Board retreat. This is a preliminary
budget and is not yet balanced for there are many priorities to be
decided and funding levels that must be finalized. At this time, budget
requests exceed revenues by almost $6.5 million. Two more budget work
sessions are scheduled for April 10 and April 24. More complete
information regarding State revenues for schools, health, and recorda-
tion fees will be available by those dates. This promises to be a very
good budget year, but the Board will have to make some difficult
decisions to address the long-range needs of the County.
BUDGET HIGHLIGHTS
° No tax increases are anticipated, but a limited number of user fees
will be recommended.
° Consideration of a $12 million School and County capital needs program.
° Opening of the new Roanoke/Botetourt County Fire Station.
° Request for six new Fire and Rescue personnel.
° Beginning of the Roanoke County Police Department.
° Request for six new Police Department personnel.
° Implementation of the salary survey.
° 5 per cent merit increases for County and School employees, with a
request for 5.2 per cent.
° Increased funding for School and County health care.
° Expansion of the recycling program.
° Replacement of thirty school buses and purchase of two automated
refuse trucks.
° Funding of a $100,000 economic development program.
° Design of a new regional landfill.
° Elimination of six employee positions.
-2-
CAPITAL NEEDS PROGRAM
There are a number of School and County capital needs that should
be addressed this budget year. We are a growing, thriving community and
these needs must be addressed whether or not consolidation takes place.
In fact, if we do not address them, the new government will surely have
to. A bond issue should be considered by the Board to fund those
projects that are most urgent and which can be properly addressed during
the next three to five years. The last capital program was in the fall
of 1985, and all but one of those improvements have now been made. A
more complete list of recommended projects will be provided by the staff
later in the work session, but some of the more significant ones are
shown below.
° School improvements:
- addition to William Byrd High School
- addition to Northside High School
- addition to Glenvar High School
- acquisition of land for a new high school
- other improvements
° New Hollins Branch Library
° Completion of parks:
- Green Hill Park
- Vinyard Park
° Drainage improvements
Since these are long-range capital projects, they could be financed
through a general obligation bond issue. It may be possible to absorb a
bond issue of $10 million to $12 million without a real estate or
personal property tax rate increase. The needs of the County and the
Schools should be combined on this bond issue; and, if we don't go
together, we shouldn't go at all. With voter approval this fall, bonds
could be sold in mid 1991 and construction could then begin. In
addition, a sewer revenue bond must be considered for a much-needed
upgrade to the Roanoke River sewer interceptor.
-3-
PUBLIC SAFETY
Later this evening, Chief Fuqua and the volunteer Chiefs and
Captains will request six new paid personnel and increased funding for
volunteer workers compensation. I support their request because of the
increased number of calls and the need to improve response times. In
addition, I am asking the Board's support for six new personnel for the
Police Department. With increased urbanization, increased traffic, and
an alarming increase in drug-related crimes, these positions are
necessary to take a tough stand against crime. This follows the plan to
add to law enforcement gradually as we have done in the past. The Board
may recall that in the past four years, we have added more than twenty
employees to the Sheriff's Office.
EMPLOYEE BENEFITS
Several improvements to our employee benefits package are being
recommended, the most important of which is implementation of a recently
conducted market survey. Last year, the Board and School Board
committed to equalizing the benefits for County and non-instructional
School personnel, and this year we hope to move closer to that goal.
The market survey showed that County salaries are not competitive for a
number of job categories. We have experienced high employee turnover
and difficulty in recruiting for many of these positions. I am asking
the Board to approve $390,000 to bring these employee categories (about
210 persons) to the bottom step of new pay grades. For all other
employees, a 5 per cent merit increase is funded, and I would like to
increase that to 5.2 per cent if the Schools award that increase to
their non-instructional staff.
The County has implemented several cost containment measures for
health care expenditures in recent years. However, increased medical
costs will certainly require a rate increase in health insurance
premiums. Bids will be received at the end of this month and more exact
figures will be available then. In anticipation of these increases, we
have included funds to increase the County contribution to 90 per cent
of the single-employee premium, which was set as a goal last year.
-4-
An expenditure to be considered by the Board is the increased VSRS
contribution for reduction in retirement age for public safety personnel.
This reduction, recently approved by the State, will cost the County
$93,000 if we choose to participate. This is not funded as yet.
TAXES AND FEES
No tax increases have been anticipated in preparing this budget.
Several Board members have expressed interest in reducing tax rates.
For your information, each 1~ reduction in the real estate tax rate will
reduce revenues by $271,000. Each 1~ reduction in the personal property
tax rate will reduce revenues by $35,000. Because of the increasing
demands for School and County services, I recommend leaving tax rates at
their present levels. If the Board insists on reducing any tax rate, I
prefer reducing the personal property rate.
As discussed in last week's work session, fees charged for certain
County services fall short of the cost to deliver those services. I am
asking for fee increases to offset actual costs as identified in the
recent User Fee Study. This could provide an additional $200,000 in
revenue.
CONCLUSIONS AND RECOMMENDATIONS
At this time, we should hear the presentations of the staff and
incorporate changes into the second draft of the budget for the April 10
work session. At that time, I would like to concentrate on the capital
needs as well.
Managment Services Division
Major Projects
March 20, 1990
o Land Managment Systems
- Clerk of Court Indexing System
- Computer Aided Appraisal System
o Public Safety
- Computer Aided Dispatch
- Law Enforcement Records Management
o Finance
- Budgets and Measurement
- Accounting and Financial Managment
- Accounts Payable
o Procurement
Managment Services Division
Requests
March 20, 1990
~ o Upgrade of Procurement office Facility
o~~iDDU
o Funds for Computer Networking
- Within Administration Building
- Between County Buildings
- Tie-in to State Computers
`~8'Q, DOO , /looJDoo
Roanoke County
Fire and Rescue Department
~~~
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Fiscal Plan
FY 1990 - 1991
Accomplishments
FY 1989 - 1990
. Implemented C.A.D. for fire and rescue.
. Completed construction of the Back Creek
Fire and Rescue facility.
(Began operation in February, 1990)
. Purchased equipment for the Bonsack/460
East fire and rescue facility.
. Purchased 144 pagers for fire and rescue
volunteers.
. Replaced ambulance at Clearbrook Rescue
Squad.
. Hired five paramedic/firefighters.
. Secured grant from Virginia Department of
Fire Programs for training center.
. Reclassified two battalion chief positions.
. Upgraded six department positions to fire
sergeant.
Current Program Enhancements
. New Programs
Back Creek Fire and Rescue Station
Reclassification of existing firefighter position
to Hazardous Materials Officer in order to
meet Federal SARA Title III requirements.
. Expansion of Current Programs
Manning of ambulances at Cave Spring and
Mason Cove
1990-91 Goals
. Increase workman's compensation for
volunteers. -`~'~, mod
. Continue length of service benefit program
for volunteers.
. Career support for volunteer operations.
. Reduce response time of each station by one
minute.
. Provide additional fire safety inspections of
businesses by utilizing engine company
inspections.
. Provide 2500 hours of training for career and
volunteer personnel.
. Improve customer service.
. Institute public education program.
. Complete construction and open Bonsack fire
station.
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